City of Wasco Supplemental Agenda Materials, September 20, 2022
SUPPLEMENTAL AGENDA MATERIALS
Regular City Council Meeting
November 15, 2022
Agenda Item:
6) PUBLIC COMMENTS:
• Joshua Cooley - Handout
15) REPORTS FROM CITY MANAGER:
• CIP Projects Updates
• Grant Award Status
• Strategic Project Updates
Description PROJECT Project Type Project Lead Project total Total Project
Amount
Total Amount Costs
Incurred to Date
(06/30/22)
Project Status (Pending
Start/Completed/Started
)
Percentage of
Completion Comments for the Council to Read
123TCP Treatment a Well 12 20218 Water System Improvements Luis/Alberto 2,300,000.00 2,300,000.00 850,000.00 0% Design complete. Waiting on SRF grant. 12th Street to Poso Avenue Alley Rehabilitation 23002 Streets & Transportation Luis/Aurelio/Kameron 220,000.00 220,000.00 - 0% Waiting on agreement with HSR 13th Street Improvements 23001 Streets & Transportation Luis/Aurelio/Kameron 514,500.00 514,500.00 - 0% Waiting on agreement with HSR 6th Street Closure & Rehabilitation 23005 Streets & Transportation Luis/Aurelio/Kameron 634,496.00 634,496.00 - 0% Waiting on agreement with HSR ADD DOG PARK AMMENITY TO WESTSIDE PARK 23024 City Buildings and Facilities Luis/Aurelio/Kameron 200,000.00 200,000.00 - Pending Start 0% Not Started Animal Cntrl. - Replace Aging Fleet 21035 Fleet Replacement Luis/Kameron 75,000.00 75,000.00 75,000.00 ANNEX PARKING LOT FENCE AND GATES 23014 City Buildings and Facilities Luis/Aurelio/Kameron 81,650.00 81,650.00 81,650.00 Completed 100% Central AVE. Neighborhood Park 22013 Streets & Transportation Luis/Kameron/Keri 2,943,268.44 3,000,000.00 124,651.47 In Design 20% Hoping to bid for construction in December Citywide Pavement Preservation 20215 Streets & Transportation Luis/Aurelio/Kameron 1,500,000.00 1,500,000.00 5,664.00 Preliminary Design 5% Determining areas for preservation Code - Replace Agining Fleet 22008 Fleet Replacement Luis/Kameron/Keri 76,000.00 76,000.00 76,000.00 Demolish & Replace Offices - 1400 J St. 22003 City Buildings and Facilities Scott/Luis - 55,000.00 - Demolition of Old Farm Labor Housing Units 21003 City Buildings and Facilities Scott/Luis - 9,360,432.00 - Facilities - Replace Aging Fleet 22007 Fleet Replacement Luis/Kameron 186,000.00 166,000.00 166,000.00 Pending Delivery 90% Waiting on delivery of Van and SUV Historic Downtown Landscape Design 22012 Streets & Transportation Luis/Aurelio/Kameron 6,469,822.00 6,792,708.00 186,443.00 In Design 20% Base Map & Survey complete Install 1.5 MG Storage Tank - Poso/Central 21037 Water System Improvements Luis/Alberto 4,024,500.00 4,025,000.00 - 0% Land aqcuired. SRF grant in progress.
Install 1.5 MG Storage Tank - Well 13 23015 Water System Improvements Luis/Alberto 3,861,500.00 4,025,000.00 0% SRF grant in progress.
Install 12 ADA Compliant Ramps in Southgate Neighborhood 22022 Streets & Transportation Luis/Aurelio/Kameron 156,831.00 156,831.00 - Pending Start 20% Adjusting Plans to match the Engineers estimate.
Install 2 Centrifuge Sludge Pumps 23011 Wastewater System Improvements Luis/Alberto 60,000.00 60,000.00 0% FY 23/24.
Install Advanced Metering Infrastructure Technology 20229 Water System Improvements Luis/Alberto 3,200,000.00 3,200,000.00 1,600,000.00 0% Not able to begin project until State revolving fund grant is approved and finalized.
Install Lighting at Treatment Plant 20234 City Buildings and Facilities Luis/Alberto 40,000.00 40,000.00 40,000.00 0% Working on RFP. Will be posted by January 2023.
Install Sludge Bed Liners 20236 Wastewater System Improvements Luis/Alberto 120,000.00 170,000.00 - 10% Project awarded. Construction to begin Decemeber 2022.
Install/ Relocate Network Infrastrucure/Switches and Upgrading City Network Fiber 23016 City Buildings and Facilities Scott/Neomi 350,000.00 350,000.00 - Installation of Pedestrian Safety Study Recommendations 21015 Streets & Transportation (blank) 302,025.03 500,563.00 198,538.00 J Street to H Street Sewer Connection 23004 Streets & Transportation Luis/Alberto/Kameron 162,459.00 162,459.00 - 0% Waiting on agreement with HSR Keyless Access – Various Locations 20226 City Buildings and Facilities Scott/Neomi 35,000.00 35,000.00 - Level III DC Fast Chargers for DAR 21034 Streets & Transportation Kameron/Maria M/Maria L 182,000.00 182,000.00 - In Design 15% Stations ordered, Site plan is 90% complete. Searching for Switchgear Munis Upgrade 20224 City Buildings and Facilities Isarel/Neomi/Scott 187,000.00 9,500,000.00 25,000.00 Pending 5% City on hold until Diamond IT installs new Munis Server Decemeber 2022 or January 2023 New Animal Shelter 20228 City Buildings and Facilities Luis/Aurelio/Kameron (545,498.20) 1,500,000.00 45,498.00 Pending 10% Land has been acquired. To issue design RFP before the end of the year for Facility Design.
New CNG Station 24XXX City Buildings and Facilities Luis 21,000.00 525,000.00 New PW Corporate Yard and Facility 22004 City Buildings and Facilities Luis/Aurelio/Kameron 9,445,000.00 9,500,000.00 - Pending 10% Land has been acquired.
New PW Corporate Yard and Facility Block Wall 23015 City Buildings and Facilities Luis/Kameron (655,000.00) 655,000.00 New Zero Emissions Buses 20205 Streets & Transportation Maria M./ Maria L. 882,717.00 500,000.00 500,000.00 Park Improvements - Barker & Weside Park 21008 Park Improvements Luis/Kameron/Keri 350,000.00 350,000.00 Parking for Vacuum Truck 22018 City Buildings and Facilities Luis/Alberto 65,000.00 65,000.00 35,000.00 0% Design complete. RFP to be posted by end of November 2022.
PUBLIC ELECTRIC CHARGING STATION 23022 (blank) Luis/Kameron/Maria M. 179,000.00 179,000.00 - In Design 15% Stations ordered, Site plan is 90% complete.
Replace Digest Gas & Relief Vave 22016 Wastewater System Improvements Luis/Alberto 65,000.00 65,000.00 - 50% Purchase approved by council. Parts on order. ETA December 2022.
Replace Inoperable Forklift 22021 Fleet Replacement Luis/Kameron 40,000.00 40,000.00 40,000.00 Complete 100% Replace John Deere Tractor 22023 Fleet Replacement Luis/Alberto 8,318.18 50,000.00 50,000.00 Pending 95% Tractor has been delivered. One attachment is on back order.
Replace Old CourtHouse With EOC 20227 City Buildings and Facilities Luis/Aurelio/Kameron 1,240,000.00 7,000,000.00 - Pending Start 0% Not Started Replacement Mower 21011 Streets & Transportation Luis/Kameron 17,500.00 17,500.00 17,500.00 Complete 100% Road Rehabilitation - 16th Street 21021 Streets & Transportation Luis/Aurelio/Kameron 335,000.00 335,000.00 6,962.66 Pending Start 25% Design Complete. Re-Advertising for construction per Kern County.
Road Rehabilitation - Beckes Street 24XXX Streets & Transportation Luis/Aurelio/Kameron 1,060,000.00 530,000.00 - Not this FY Road Rehabilitation - Central Avenue 23021 Streets & Transportation Luis/Aurelio/Kameron 926,000.00 926,000.00 Preliminary Design 5% Preliminary Environmental Study submitted to Caltrans. Waiting on Response.
Road Rehabilitation - Filburn Avenue 24XXX Streets & Transportation Luis/Aurelio/Kameron 926,000.00 926,000.00 - Not this FY Road Rehabilitation - Neighborhood North of Filburn 26XXX Streets & Transportation Luis/Aurelio/Kameron 550,000.00 550,000.00 - Not this FY Road Rehabilitation - Northeastern Zone 23019 Streets & Transportation Luis/Aurelio/Kameron 500,000.00 500,000.00 - Not this FY Road Rehabilitation - Palm Avenue 21013 Streets & Transportation Luis/Aurelio/Kameron 894,762.32 924,000.00 42,252.20 Pending 20% Design Complete. Waiting to bid for construction.
Road Rehabilitation - Poplar Ave. 21016 Streets & Transportation Luis/Aurelio/Kameron 500,000.00 500,000.00 5,207.00 In Design 10% Survey and Base map complete.
Road Rehabilitation - Southgate Neighborhood 25xxx Streets & Transportation Luis/Aurelio/Kameron 535,000.00 535,000.00 - Not this FY Sanitation - 1 Ton Flat Bed Truck 22009 Fleet Replacement Luis/Gregory 75,000.00 75,000.00 75,000.00 Sanitation - Replace Agining Fleet 20238 Sanitation System Improvements Luis/Gregory 2,280,000.00 2,280,000.00 pg 2,280,000.00 Sanitation Roll-Off Truck 23018 Fleet Replacement Luis/Gregorty 175,000.00 175,000.00 175,000.00 Sanitation Truck Parking 24XXX Sanitation System Improvements Luis/Gregorty 250,000.00 250,000.00 40,000.00 Security Surveillance – Various Locations 20225 City Buildings and Facilities Scott/Neomi 150,000.00 150,000.00 - Server Software upgrades 21001 City Buildings and Facilities Scott/Neomi/Isarel 116,026.00 125,000.00 8,974.00 Shoulder Paving - Palm Avenue 21014 Streets & Transportation Luis/Aurelio/Kameron 504,501.00 554,545.00 84,434.26 Pending 20% Design Complete. Waiting to bid for construction Sidewalk Rehabilitation & ADA Ramps - Citywide 20213 Streets & Transportation Luis/Aurelio/Kameron 96,920.00 165,000.00 53,080.00 Preliminary Design 5% Working on preliminary design for designated repair areas Sidewark Reahabilitation and ADA Ramps 20213 Streets & Transportation Luis/Aurelio/Kameron 1,500,000.00 1,650,000.00 53,080.00 Preliminary Design 5% Working on preliminary design for designated repair areas South Gate Neighborhood Lighting 22014 Park Improvements Luis/Aurelio/Kameron 740,000.00 740,000.00 - Pending 1% Waiting on award letter for grant funding.
Street - Replace Aging Fleet 22006 Fleet Replacement Luis/Kameron 135,000.00 135,000.00 44,686.46 Pending Delivery 70% One truck has been purchased and received. Two other trucks have been ordered.
Street Lighting Program - Citywide 20214 Streets & Transportation Luis/Aurelio/Kameron 1,995,035.84 2,000,000.00 25,251.55 Pending 15% Pending PGE power relocation. Project is in design.
Street Lights Post Top Conversion 22015 Streets & Transportation Luis/Aurelio/Kameron 84,859.11 150,000.00 118,687.65 Ongoing 70% Waiting on delivery of more LED heads. City Crews have completed around 70% of light conversions Trickling Filter Media Resurface & Paint 20237 Wastewater System Improvements Luis/Alberto 510,000.00 160,000.00 - WWTF was near the discharge limit this summer. Taking a filter offline would have compromised compliance.
Trickling Filter Pumps 22017 Wastewater System Improvements Luis/Alberto 44,446.39 80,000.00 35,000.00 Rebuilt one trickling filter pump. Reamining Budget will rollover to next fiscal year.
Upgrade Clarifier Weirs & Troughs 20233 Wastewater System Improvements Luis/Alberto 45,000.00 45,000.00 - WWTF was near the discharge limit this summer. Taking a filter offline would have compromised compliance.
Utility Truck with Crane 20231 Fleet Replacement Luis/Alberto 95,000.00 95,000.00 95,000.00 F350 ordering bank opens November 21st. Waiting on approval from council to proceed.
Wash Rack Upgrade 24XXX Sanitation System Improvements Luis/Gregorty 122,200.00 122,200.00 8,000.00 WasteWater - Replace Aging Fleet 23017 Fleet Replacement Luis/Alberto 103,500.00 103,500.00 103,500.00 Ford ranger approved by council ETA of January 2023. Gmc 2500 ETA of december 2022.
Water - Replace Aging Fleet 22005 Fleet Replacement Luis/Alberto 162,000.00 162,000.00 162,000.00 Ford Ranger ETA of January 2023. Utility crane pending approval from council.
Well 10 Abandonment 26XXX Water System Improvements Luis/Alberto 60,000.00 60,000.00 - SRFgrant in progress. Pending review from state.
Well 13 Replacing Well 9 23003 Water System Improvements Luis/Alberto 4,800,000.00 4,800,000.00 - RFP posted on November 13, 2022. Finalizing agreement with HSR Well 15 Replacing Well 10 21027 Water System Improvements Luis/Alberto 5,300,000.00 5,300,000.00 - SRFgrant in progress. Pending review from state.
Well 16 Replacing Well 8 21024 Water System Improvements Luis/Alberto 5,290,749.50 5,300,000.00 - SRFgrant in progress. Pending review from state.
Well 17 Replacing Well 11 21029 Water System Improvements Luis/Alberto 12,976,900.00 5,300,000.00 - SRFgrant in progress. Pending review from state.
Well 18 Replacing Well 7 21023 Water System Improvements Luis/Alberto 5,300,000.00 5,300,000.00 - SRFgrant in progress. Pending review from state.
Well 2 Rehab 25xxx Water System Improvements Luis/Alberto 3,500,000.00 350,000.00 pg - SRFgrant in progress. Pending review from state.
Well 8 Abandonment 25xxx Water System Improvements Luis/Alberto 60,000.00 60,000.00 - SRFgrant in progress. Pending review from state.
Grand Total 91,693,988.61
Grants Working Group
February 9, 2022
Open Grants Awarded Since October 2021:
Project Project
Award Date Grant AWARD MATCH Manager End Date
10/25/2021 Regional Early Action Planning (REAP) Program- (Development Impact Fees) 20,935$ -$ Keri Cobb 8/31/2023 Willdan Financial Consultant is finalizing the Development Impact Fee Study.
11/18/2021 KernCOG EV CEC Agreement -Install 2 (Level 3 Fast Chargers) 187,500$ 62,500$ Luis Villa 6/30/2023 Match= Air District EV Vouchers and PG& E Incentives. PS&E Phase- Design w/ PG&E.
12/2/2021 U.S. EPA Region 9 Targeted Brownfields Assessment (TBA)- (Environmental/Cleanup/Reuse Plan for Wasco Farm Labor Housing) -$ -$ Maria Lara 12/1/2022 Environmental Study/Report 95% complete, requirement in order to apply for cleanup grant funding.
12/2/2021 2018 Parks Bond Act Per Capita (Prop. 68)- (7th Street Park Renovations) 179,330$ -$ Keri/Luis 06/30/2038 KSI Engineer is working on Design/Plans. 12/22/2021 Walmart Foundation- (Animal Shelter: Spay and Neuter Event) 5,000$ -$ Luis Villa 12/31/2022 Completed on 4/22/22 SNIP EVENT 3/1/2022 Clean California Local Grants Program- (7th Street Revitalization/Park/Green Space) 5,000,000$ -$ Keri/Luis/Maria 06/01/2024 KSI Engineering is working on Design/Plans. 10/30/2020 Local Early Action Plan (LEAP)- Housing Element/Zoning Ordinance 150,000$ -$ Keri 06/30/2024 Re-published Notice requesting proposals for housing element and received 1 proposal.
06/17/2021 Urban Greening Grant- Central Park 2,200,047$ -$ Keri/Luis 08/01/2024 Engineer Plans are 85% complete. 3/1/2022 Listos California CERT Support Grant- Implement Community Emergency Response Team (CERT) 15,000.00$ -$ Maria L./ Nancy Vera 12/31/2023 CERT Class will take place in March 2023. Staff will be working on recruiting volunteers for the class and CERT team.
3/31/2022 California for All Animals (Animal Shelter Data System) 5,000.00$ -$ Maria L./ Luis Villa 1/31/2027 Animal Control is working on implementing this grant. 2/1/2022 SB 1383 Local Assistance Grant Program- (5,000 Plastic Green 2 Gallon Organic Waste Pails w/bilingual labels) 36,191$ -$ Luis Villa 4/2/2024 Sanitation Dept. has order the waste pails and is working on a distribution plan.
4/29/2022 PG&E Better Together Giving Program- Spay & Neuter for Pet owners in Wasco 5,000$ -$ Luis Villa 12/31/2022 Completed SNIP EVENT 8/5/2022 4/11/2022 California Animal Welfare Funders Collaborative (Spay & Neuter, Vet Care, and Vaccines for Shelter Dogs/Cat) 5,000$ -$ Luis Villa 6/30/2023 Animal Control is working on implementing this grant. 05/2022 San Joaquin Valley Air Pollution Control District EV Charge Up! Voucher Program - (Match for Level 3 Chargers) 50,000$ -$ Luis Villa 6/30/2023 Chargers have been ordered, pending delivery and PG&E Approval. 06/2022 California State Transportation Agency (CalSTA)- Conversion/Replacement of CNG Transit Buses to Electric 1,000,000$ -$ Maria M. 10/1/2032 Pending CTC Allocation Request 6/2022 FY2022 LCTOP Funds- Purchase a Replacement Bus 65,925$ -$ Maria M. 6/1/2023 Waiting on CALACT to Approve Purchasing Cooperative Agreement - to meet procurement and buy america requirements
11/2019 FTA 5339 (a) Transit Funds- Purchase EV Bus 88,358$ -$ Maria M. 6/1/2023 Waiting on CALACT to Approve Purchasing Cooperative Agreement - to meet procurement and buy america requirements
11/2017 Caltrans LCTOP FY 2016-17, 2017-18, 2018-19, + 2019-20 - EV charging infrastructure for DAR 149,916$ 31,941$ Maria M. 6/1/2023 Chargers have been ordered, pending delivery and PG&E Approval. 6/2022 FY2022 5311 Operating Assistance- Dial Ride 185,124$ 371,571.00$ Maria M. /Isarel Match TDA State 381,571 6/2022 FY2023 5311 Operating Assistance- Dial Ride 188,827$ 448,565.00$ Maria M. /Isarel Match TDA State 448565 11/14/2022 California for All Animals- Sniptember Spay/Neuter Grant- Provide SNIP Bus Once a Month for 3 years 288,000.00$ 0 Luis Villa 12/1/2025 Pending Execution of Agreement 11/15/2022 Wonderful Company- Wasco Bike Rodeo Safety and Health Event 5,000.00$ 0 Keri Cobb 10/1/2023 Pending Execution of Agreement 9,830,153$ 914,577$
**Funding expiration date
Submitted Grant Applications / Pending Award Decisions
Grant Project Anticipated
Due Date Grants Submitted Request Match Manager Award Date 6/15/2022 ATP Cycle 6: Central Avenue Class I & Class II Bicycle Trails 660,000.00$ Luis Villa 22-Oct Pending KERNCOG Funding Announcement 9/12/2022 HSIP Cycle 11: Hwy 46 & Poplar Hawk Pedestrian System 469,080.00$ 10% Luis Villa 22-Dec 9/12/2022 HSIP Cycle 11: Hwy 43 & 8th Street- Rectangular Rapid-Flashing Beacon 249,990.00$ 10% Luis Villa 22-Dec 10/17/2022 FY23 Homeland Security Grant- Kern County Emergency Service Office--- PD Mobile/Portable Radios and Toughbooks 326,915.00$ 0 Maria L. & Scott H. 22-Dec Pending Drinking Water State Revolving Fund (DWRF)- Construction Wells/ Water Storage Tanks/ New AMI Meters 45,000,000.00$ 0 Luis Villa Spring 2023 Pending Environmental and Finance Package 46,705,985$ -$
Grant Project Anticipated
DEADLINE Agency-Grant Program-Activity Max Award Match Manager Award Date 12/1/2022 Regional Early Action Planning (REAP 2.0)- Alley Reconstruction to Accelerate Infill development by means of ADU's 750,000.00$ -$ 9/1/2023 1/17/2023 City/County Payment Program FY 2022-23- Sanitation - Water Refill Station 6,992.00$ -$ 5/1/2023 2/1/2023 Clean California Local Grant Program Cycle 2- Phase II of 7th Street from D Street to Griffith Avenue 5,000,000.00$ -$ 6/1/2023 02/01/2023 Equitable Community Revitalization Grant Program- Wasco Farm House- Cleanup Cost ROUND 2 up to 7 million -$ Maria L. June 2023 6/1/2023 COPs Hiring Grant- Hire New Police Officers 3,000,000.00$ 0.25$ Oct-23 Air District- EV Mechanic Training
Air Distict- PD Vehicles
Air District- Bike Lanes
Carbon Reduction Strategy
TDA Article 3
Invest to Protect Bill- US Congressman Valadao
Homeland Security Grant
AB2062 Neighborhoods COPS Bill- State Rudy Salas
CalOES 2021 FEMA Hazard Mitigation Grant Program- Landscape /Xeriscape/bioswales to mitigate Flooding/Drought Project up to 173 Million 25% Luis/Keri Fall 2022 Upcoming Grant Opportunities
Total
Total
Notes/ Status
Project Project Comments
Award Date Grant/ (Purpose) AWARD MATCH Manager End Date 12/22/2021 Walmart Foundation- (Animal Shelter: Spay and Neuter Event) 5,000.00$ -$ Luis Villa 12/31/2022 Completed SNIP Event 4/22/2022 3/31/2022 California for All Animals (Animal Shelter Data System) 5,000.00$ Maria L./ Lui Dec-22 Received Check 5/20/22 5/19/2022 PG&E Better Together Giving Program- Spay & Neuter for Pet owners in Wasco (SNIP EVENT) 5,000.00$ -$ Luis Villa 12/2022 Received Check 5/22/22 5/17/2022 California Animal Welfare Funders Collaborative (Spay & Neuter, Vet Care, and Vaccines for Shelter Dogs/Cat) 5,000.00$ -$ Luis Villa 12/2022 Pending Agreement/Check Total 20,000.00$
Open Grants Awarded Since October 2021:
CITY OF WASCO
STRATEGIC PLAN
04-02-2022
ITEM CATEGORY WHAT TIME COST PRIORITY DEPARTMENT PPROJECT LEAD
PERCENT
COMPLETED PROJECT STATUS
1 Enhance Employee
Development and Retention.
Development by phase for City-
Wide Records
3YR+ HIGH MEDIUM City Clerk
Maria M.
1%
Staff is working on the phase plan
2 Enhance Employee
Development and Retention.
Document Imaging and
Shredding Services
3YR+ MEDIUM LOW City Clerk
Maria M.
2%
the project is moving forward slowly due to staffing.
4 Enhance Employee
Development and Retention.
Election 2022
6-12M MEDIUM URGENT City Clerk
Maria M.
95%
Election complete.
5 Enhance Employee
Development and Retention.
Ballot Measure from Elected
City Clerk/Treasure to
Appointed 6-12M MEDIUM URGENT City Clerk
Maria M.
95%
Election complete.
6 Enhance Employee
Development and Retention.
Updating the Conflict of
Interest Code
3-6M LOW URGENT City Clerk
Maria M.
50%
the project is moving forward however, we are currently waiting for the additional position due to a new police department to finalize the code
7 Enhance Employee
Development and Retention.
Develop a tracking system for
agreement terms
6-12M LOW MEDIUM City Clerk
Maria M.
0%
Staff has not started this project.
1 Define and Prioritize
Community Building Initiatives.
Research successful public
safety models and funding
6-12M LOW URGENT City Manager
Scott
40%
In progress. Chief selected, start-up team will be in place shortly. 2 Enhance and Modernize City
Facilities.
Manage planning and
execution of facility moves -
AC,PW 2YR+ HIGH HIGH City Manager
Scott
15%
Land acquired. Preliminary layout complete. Other priorities and funding determine timeline.
3 Enhance Financial Stability
and Sustainability.
Finalize HSR agreements and
secure funds 0-3M LOW URGENT City Manager Scott 90%
Agreements in final draft form. Expect execution before end of year. 4 Improve and Maintain the
City’s Infrastructure.
Manage planning and
execution of water system exp.
3YR+ HIGH URGENT City Manager
Scott/Luis V.
25%
Locations secured, well designs complete, site designs 30%. Once funds secure, RFP's will be distributed.
5 Enhance Employee
Development and Retention.
Fully staff HR Dept and manage
procedure enhancements
2YR+ MEDIUM HIGH City Manager
Scott/Nancy V.
50%
Staff hired. Training and procedure documentation in progress. 6 Define and Prioritize
Community Building Initiatives.
Support funding and
restoration of transit services
6-12M HIGH HIGH City Manager
Scott
90%
Transit fully operational. Staffing nearly complete. Funds for EV replacements pending, charging infrastructure funding in progress.
7 Define and Prioritize
Community Building Initiatives.
Build community partnerships
to address homelessness
2YR+ MEDIUM MEDIUM City Manager
Scott
15%
Work in progress. Collaboration with Rec & Park District, Law Enforcement, etc.
8 Define and Prioritize
Community Building Initiatives.
Maximize effectiveness of our
Public Safety contracts
3YR+ LOW HIGH City Manager
Scott
30%
Fire Department and KCSO engaged in Council Meetings. Priority for Law Enforcement changing to transition to local Department. 9 Implement Strategic Economic
Development.
Formalize and execute
economic development
strategy 2YR+ MEDIUM HIGH City Manager
Scott
25%
Joined ICSC and attended conference. Executed contract with Retail Strategies. Ongoing work in business development.
10 Enhance Financial Stability
and Sustainability.
Move organization from
reactive to proactive norm 2YR+ MEDIUM HIGH City Manager Scott 5% Ongoing effort.
11 Enhance Employee
Development and Retention.
Ensure org. resilience through
cross training and redundancy
2YR+ LOW HIGH City Manager
Scott
15%
Ongoing effort within each Department.
12 Enhance Financial Stability
and Sustainability.
Complete rate studies and
updates, ensure sustainability 6-12M MEDIUM HIGH City Manager Scott/Isarel/Luis V. 70% Refuse rates updated. Water & Sewer rates implemented Q1 2023. 13 Improve and Maintain the
City’s Infrastructure.
Allocate resources to SGMA
management 3YR+ LOW HIGH City Manager Scott 33%
Transition primary responsibility to Water Department.
1 Enhance Financial Stability
and Sustainability.
Help facilitate and implement
a new web payment portal
alongside the Finance
Department 6-12M MEDIUM HIGH Comm/IT
Neomi/Isarel
2 Improve and Maintain the
City’s Infrastructure.
Implement a new
comprehensive Video
Management Software to host
all City wide surveillance
cameras. 3-6M MEDIUM URGENT Comm/IT
Scott/Neomi
20%
RFP Pending.
3 Enhance Employee
Development and Retention.
Improve Community
Engagement with city social
media and city videos 1YR+ LOW MEDIUM Comm/IT
Scott/Neomi
10%
Ongoing effort.
4 Enhance Financial Stability
and Sustainability.
Implement and coordinate the
consolidation of a Fixed Assets
in a centralized module.
6-12M LOW HIGH Comm/IT
Neomi/Isarel
5 Enhance Employee
Development and Retention.
Create a Marketing &
Communications Plan
1YR+ LOW LOW Comm/IT
Neomi
1 Enhance Financial Stability
and Sustainability.
Implement an Electronic
Timekeeping system. 6-12M MEDIUM URGENT Finance Isarel/Katheryn 0% Staffing shortages has impacted the timeline.
2 Enhance Financial Stability
and Sustainability.
Implement an Employee self-
service (view accruals, pay
stubs, W2’s). 3-6M MEDIUM MEDIUM Finance
Isarel/Katheryn
5%
Staff is actively working on executing an agreement with Diamount IT for a new server.
3 Enhance Financial Stability
and Sustainability.
The current web payment
portal is archaic and needs to
be enhanced to contribute to
an efficient and effective
government . 6-12M LOW HIGH Finance
Isarel/Monique
15%
Staff has executed an agreement. Work is set to commence after the new server is live.
4 Enhance Financial Stability
and Sustainability.
Implement a project
management system to track
all projects and costs
associated with the projects. 6-12M MEDIUM URGENT Finance Isarel/Luis C.
5%
This project is dependant on the successful implementation of the new Munis server.
5 Enhance Employee
Development and Retention.
Continue to provide
professional development
opportunities for all staff. 0-3M LOW MEDIUM Finance
Isarel/Monique
100%
Finance Staff is actively participating in accounting and supervisory webinars while other staff is attending a live conference for CALPELRA, CSMFO conference.
6 Enhance Employee
Development and Retention.
Finalize Billing Collection
Specialist Job Description and
Pay Range 0-3M LOW URGENT Finance
Isarel/Monique
100%
Project was completed with the assistance of HR.
7 Enhance Financial Stability
and Sustainability.
Update Chart of Accounts.
1YR+ MEDIUM MEDIUM Finance Isarel/Luis C. 0%
This project will commence after the upgrade of the Munis system. The current version is 2019.1 and it will migrate to 2021.1 8 Enhance Financial Stability
and Sustainability.
Enhance the current
purchasing policy. 1YR+ MEDIUM MEDIUM Finance Isarel/Scott/Luis C. 10% Reviewed by the City Manager, Finance Director and Consultant 9 Enhance Financial Stability
and Sustainability.
Migrate all customers to one
cycle to avoid added
administrative work. 6-12M LOW HIGH Finance
Isarel/Monique
0%
This project is not feasable as new rates for Sanitation and Wastewater will be largely impact the cash flow.
10 Enhance Financial Stability
and Sustainability.
Complete the importing
feature between Building
permint charge codes
(MyGOV) and Finance Munis
ERP system. 0-3M LOW URGENT Finance
Isarel/Monique
95%
The project was moved forward in anticipation of the new fees set to change 7/1/22. Planning staff is actively researching new fees that are not yet linked before the project is closed out.
20 Improve and Maintain the
City’s Infrastructure.
7th Street Downtown
Revitalization Project - CLEAN
CA GRANT 2YR+ HIGH URGENT Grants
Maria L.
10%
The project is moving forward, KSI Engineers is currently working on Design/Plans, estimated completion date for plans is March 2023.
Then it will go out to bid for construction.
21 Implement Strategic Economic
Development.
Economic Development
Marketing Tools
1YR+ LOW MEDIUM Grants
Neomi/Maria L.
15%
City is working Retail Strategies to develop an economic development plan, recruit new national vendors, and promote the city at national retail events.
22 Improve and Maintain the
City’s Infrastructure.
New water wells, storage tank,
AMI Meters, SCADA (Drinking
Water SRF) 3YR+ HIGH URGENT Grants
Mara L.
80%
City is working with QK Engineers to finish the environmental package. 23 Define and Prioritize
Community Building Initiatives.
Create attactrive gateways/
Small Business Façade Program
3YR+ MEDIUM HIGH Grants
Mara L./Keri
1%
As part of the 7th Street Project, staff is working with the engineers to incorporate new gateways.
24 Enhance Employee
Development and Retention.
Implement training/retreat
opportunities for
supervisors/managers 6-12M MEDIUM HIGH Grants
Maria L.
1%
Staff will meet with HR and CM to develop a training retreat for managers.
25 Enhance Employee
Development and Retention.
Implement Quarterly Employee
Event (i.e.
Spring/Summer/Fall/Winter) 3-6M LOW MEDIUM Grants
Maria L.
1%
Staff will meet with HR and City Clerk to further discuss this item. 26 Enhance and Modernize City
Facilities.
Old Court House Demo- to
build new Community
Center/EOC 3YR+ HIGH MEDIUM Grants
Maria L.
5%
Staff has developed a draft site plan, and engineer estimate and is currently researching grant opportunities.
27 Enhance Financial Stability
and Sustainability.
Implement Grant/Project
Management System-
Compliance/Cost Recovery 1YR+ MEDIUM URGENT Grants
Maria L./Isarel
1%
Staff needs to schedule training/demo session.
1 Enhance Employee
Development and Retention.
Recruit and hire high-quality
employees.
3-6M HIGH URGENT HR
Nancy V.
40%
In progress. Chief selected, start-up team will be in place shortly. 2 Enhance Employee
Development and Retention.
Address compensation,
benefits and payroll needs.
6-12M MEDIUM URGENT HR
Nancy V.
25%
In progress. Running regular salary surveys, etc.
3 Enhance Financial Stability
and Sustainability.
Address raising cost associated
with Workers Compensation
and Liability Insurance
Premiums 3YR+ MEDIUM HIGH HR
Nancy
V./Scott/Isarel
10%
Need to institute additional training, to reduce experience rates.
Establish updated standard practices & procedures.
4 Enhance Employee
Development and Retention.
Automating time-consuming
tasks, including employee
onboarding administration,
payroll, timekeeping, and
benefits administration 3YR+ HIGH HIGH HR
Nancy V.
20%
In progress. Additional staffing already in place will accelerate this process.
5 Enhance Employee
Development and Retention.
Ongoing COVID-19 variants
and potential staffing
shortages. 1YR+ HIGH HIGH HR
Nancy V.
25%
Reduction in COVID activity aiding this process.
11 Improve and Maintain the
City’s Infrastructure.
Downtown Streetscape
Improvement Project - CLEAN
CA Grant 2YR+ HIGH HIGH Planning
Keri/Maria L.
10%
The project is moving forward, KSI Engineers is currently working on Design/Plans, estimated completion date for plans is March 2023.
Then it will go out to bid for construction.
12 Improve and Maintain the
City’s Infrastructure.
Central Avenue Park Project
2YR+ HIGH HIGH Planning
Keri/Maria L.
50%
The project is moving forward, Engineer is currently working on Design/Plans, estimated completion date for plans is December 2022.
Then it will go out to bid for construction.
13 Improve and Maintain the
City’s Infrastructure.
Coordinate Environmental
Review for Well projects with
QK 6-12M MEDIUM HIGH Planning
Keri/Maria L.
80%
Related to Well Replacement Project/State Revolving Fund. QK is finalizing the environmental documents.
14 Enhance Employee
Development and Retention.
Hire and train a new Admin
Assistant to handle Code
paperwork and cross-train with
Building Admin Assistant 6-12M HIGH HIGH Planning
Keri
5%
99 applications received. Preliminary application review complete.
Will send potential interview candidates to HR within 1-2 weeks. 15 Improve and Maintain the
City’s Infrastructure.
Manage Development Impact
Fee Study 6-12M MEDIUM HIGH Planning Keri/Maria L. 60%
City contracted Willdan Financials to conduct this study and final draft will be complete by December 2022.
16 Improve and Maintain the
City’s Infrastructure.
Complete Municipal Services
Review for LAFCO 3-6M LOW MEDIUM Planning Keri 75%
Final draft will be complete and returned to LAFCO for review in 1-2 weeks
17 Define and Prioritize
Community Building Initiatives.
Expand and Restructure certain
Code Compliance Efforts to
include parking and personal
citations 1YR+ LOW HIGH Planning
Keri
10%
Code Compliance recently returned from annual conference with information on expanding efforts in to these areas. Have asked Code to provide this information to me for further review.
18 Define and Prioritize
Community Building Initiatives.
State Mandated Housing
Element Update
1YR+ MEDIUM MEDIUM Planning
Keri
10%
Received 0 proposals from first RFP publishing. Re-published and contacted several consultants. Many were either too busy or were not taking on any housing elements due to uncertainty with State regulations and approval processes. Second RFP drew 1 overbudget proposal. Staff is meeting with the proposer to discuss potential ways to trim the budget. Will schedule for CC approval as soon as possible. 19 Improve and Maintain the
City’s Infrastructure.
Re-design all City maintained
public landscape areas to be
low maintenance and drought
tolerant. Pursue funding for
design and re-landscape of
these areas 2YR+ MEDIUM MEDIUM Planning
Keri/Maria L.
5%
Staff is actively working on pursuing funding for these type of projects and its incorporating in all new city projects these standards for landscaping.
1 Improve and Maintain the
City’s Infrastructure.
Install/replace 4 new water
wells to maintain compliance
3YR+ HIGH URGENT PW
Keri/Luis/Alberto
10%
State Revolving Funds pending. Environmental 80%. Well designs complete. Site designs in progress.
2 Enhance and Modernize City
Facilities.
Complete the labor camp
demo 6-12M HIGH URGENT PW Scott/Luis V. 10%
EPA Report/Plan due this month. HSR funding agreement in final draft form. Work should start Q1 2023.
3 Enhance Employee
Development and Retention.
Hire additional staff to support
growing City
3-6M HIGH HIGH PW
Luis V./Nancy V.
40%
Most vacant positions now filled.
4 Finalize agreement with
American refuse for state
compliance 0-3M HIGH URGENT PW
Scott/Isarel/Luis V.
40%
Draft agreements under review.
5 Enhance and Modernize City
Facilities.
Relocate PW yard and animal
shelter 1YR+ HIGH HIGH PW Scott/Luis V. 10%
Site acquired. Progress pending funding, design and project management resources.
6 Improve and Maintain the
City’s Infrastructure.
Complete the Southgate
lighting project
1YR+ HIGH HIGH PW
Luis
V./Kameron/Aurelio
7 Improve and Maintain the
City’s Infrastructure.
Complete the Southgate curb
& ADA ramps
6-12M MEDIUM HIGH PW
Luis
V./Kameron/Aurelio
8 Improve and Maintain the
City’s Infrastructure.
Complete the 16th street rehab
project
3-6M MEDIUM HIGH PW
Luis
V./Kameron/Aurelio
1 Enhance Employee
Development and Retention.
Updating Policies and
Procedures
6-12M LOW HIGH Transit
Maria M.
40%
Staff is currently researching ADA laws and making sure they are implented in the policy and procedures.
2 Enhance Employee
Development and Retention.
Develop and Implementation
of ADA/SR Application
6-12M LOW HIGH Transit
Maria M.
50%
Application has been developed however, the implementation of the ADA certification for qualification will take effect once the policies and procedures are updated.
3 Enhance Employee
Development and Retention.
Purchase a ID Maker
6-12M LOW HIGH Transit
Maria M.
0%
staff has not started on this project
4 Enhance Employee
Development and Retention.
Internal Instructor - for Dial a
Ride
2YR+ MEDIUM URGENT Transit
Maria M.
20%
Staff researching agency that can help with training.
5 Improve and Maintain the
City’s Infrastructure.
Full Electric Transit Fleet
3YR+ LOW HIGH Transit Maria M. 30%
the staff has secured funding however, challenges have arisen with the demand in supply
6 Enhance Employee
Development and Retention.
Professional Development/
Training for Staff
MEDIUM HIGH Transit
Maria M.
30%
work in progress staff are currently attending training and also researching for more training opportunities.