Agenda — Wasco City Council, March 7, 2023

City of Wasco City Council Meeting Agenda, March 7, 2023 .

Public advisory: Face masks are recommended. The City Council chamber is open and accessible to the public.

View the meeting Live on the city’s website
https://www.cityofwasco.org/306/city-council-meeting-videos subject to technical limitations.

ACCESSIBILITY: In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department at 661-758-7215 or via email at [email protected] within 48 hours of the meeting or sooner.

The following is provided to assist with public participation:

AGENDA AVAILABILITY: The City Council Agenda is posted on the bulletin board at the entry of City Hall 746 8th Street, Wasco, at the entrance of 764 E street, Wasco, and at the entry of the Sheriff’s Office 748 F street, Wasco. The agenda packet, meeting minutes, and archived City Council meetings are available on the City’s website at www.cityofwasco.org.

Agenda Materials: City Council agenda materials are released no later than 72 hours prior to a meeting and are available to the public at the City Clerk’s Office, 746 8 th Street, Wasco, CA, in a public binder at each City Council meeting, and on the City’s website at https://www.cityofwasco.org/AgendaCenter
PUBLIC COMMENTS: All public comments are subject to a 2-minute limit, and a maximum of Thirty (30) minutes will be allowed for any subject. To provide your comments to the City Councilmembers regarding matters, not on the agenda or a specific item on the agenda, you may a ddress your comments IN PERSON. Before making your presentation, you will be asked to state your name for the record. If you would like to submit a written public comment, please email the City Clerk at [email protected] no later than 4:00 p.m. March 7, 2023 . Please clearly indicate which agenda item number your comments pertain to. Every effort will be made to read your comment into the record; If a comment is received after the AGENDA
Regular City Council Meeting,
Successor Agency to the
Former Redevelopment Agency and the
Wasco Public Finance Authority
Tuesday, March 7, 2023 – 6:00 pm.

Council Chambers
746 8th Street, Wasco, CA 93280
www.cityofwasco.org
.........
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City of Wasco City Council Meeting Agenda, March 7, 2023 specific time mentioned above, but before the meeting is adjourned, the comment will still be included as a part of the record of the meeting. Still, it will not be read into the record.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION: If you need an interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at 661-758-7215 or via email at [email protected]. Subject to availability, notifying at least 48 hours before will usually enable the City to make arrangements.

INTERPRETACIÓN EN ESPAÑOL: Si necesita una interpretación de sus comunicaciones al Concejo Municipal del español al inglés, comuníquese con el Departamento del Secretario de la Ciudad al 661-758-7215 o por correo electrónico a [email protected]. La notificación de al menos 48 horas generalmente permitirá a la Ciudad hacer arreglos. Sujeto a disponibilidad.

GETTING TO KNOW YOUR AGENDA

Agenda Sections:

CONSENT CALENDAR Items are routine items that are not expected to prompt discussion. All items are considered for a pproval at the same time with one vote.

Councilmembers, staff, and the public may request items be removed, and members of the public may comment on an item. Items removed from the Consent Calendar are discussed after the vote on the remaining Consent Calendar items.

PUBLIC COMMENT provides the public with an oppo rtunity to address the Council on any matter not listed on the agenda that is within the jurisdiction of the Council. In compliance with the Brown Act, the Council cannot take action on matters not listed on the agenda.

PUBLIC HEARINGS are held on matters specifically required by law. The Mayor will ask for presentations from the staff, the proponent, or the applicant involved (if applicable) in the matter under discussion. Following the Mayor will open the public hearing and ask for public comments. Following the questions from the Councilmembers. The Mayor closes the hearing, and the City Council may discuss and take action.

DEFERRED ITEMS: these are items that were postponed or delayed for specific reasons and are brought back to the Council for consideration. These items are expected to cause discussion and/or action by the Council. Staff may make a presentation, and Councilmembers may ask questions of staff and involved parties before the Mayor invites the public to provide input.

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City of Wasco City Council Meeting Agenda, March 7, 2023 NEW BUSINESS: these are items that are expected to cause discussion and/or action by the council but do not legally require a Public Hearing. Staff may make a presentation, and Council members may ask questions of staff and the involved parties before the Mayor invites the public to provide input.

CLOSED SESSION : may only be attended by members of the Council, support staff, and/or legal counsel. The most common purpose of a Closed Session is to avoid revealing confidential information that may prejudice the legal or negotiation position of the City or compromise the privacy interests of employees. Closed sessions may be held only as specifically authorized by law.

Council Actions:

RESOLUTIONS are formal expressions of opinion or intention of the Council and are usually effective immediately.

ORDINANCES are laws adopted by the Council. Ordinances usually amend, repeal or supplement the Municipal Code; provide zoning specifications; or appropriate money for specific purposes. Most ordinances requ ire two hearings; an introductory hearing, generally followed by a second hearing at the next regular meeting. Most ordinances go into effect 30 days after the final approval.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) FINDINGS : CEQA is intended to inform government decision-makers and the public about the potential environmental effects of proposed activities and to pr event significant, avoidable environmental damage.

PROCLAMATIONS and RECOGNITIONS are issued by the City to honor significant achievements by community members, highlight an event, promote awareness of community issues, and recognize City employees.

REGULAR MEETING – 6:00 pm

1) CALL TO ORDER: Mayor Martinez

2) ROLL CALL: Mayor Martinez, Mayor Pro Tem Garcia, Council Members: Medina, Reyna, Saldaña

3) FLAG SALUTE: led by Mayor

4) INVOCATION: by Manuel Cantu, Pastor, Lifehouse Church

5) PRESENTATIONS:

6) PUBLIC COMMENTS:

This portion of the meeting is reserved for persons desiring to address the Council and including the Council acting as the Governi ng Board for the Successor Agency on any matter not on this agenda and over whic h the Council and Successor Agency have jurisdiction. Speakers are limited to two (2) minutes. A maximum of Thirty (30) minutes will 3 to 73
City of Wasco City Council Meeting Agenda, March 7, 2023 be allowed for any one subject. Please state your name for the record before making your presentation.

BROWN ACT REQUIREMENTS: The Brown Act does not allow action or Discussion on items not on the agenda (subject to narrow exce ptions). This will limit a Councilmember’s response to questions and requests made during this comment period. 7) SUCCESSOR AGENCY BUSINESS: None

8) WASCO PUBLIC FINANCE AUTHORITY BUSINESS: None

CITY COUNCIL BUSINESS:
9) CONSENT CALENDAR:

The Consent Calendar consists of items that, in the staff's opinion, are routine and non- controversial. These items are approved in one motion unless a Council Member or member of the public requests the removal of a particular item. a. Receive and File department payments totaling $ 114,885.20

b. Approval of City Council Meeting Minutes for:

1. January 17, 2023, Regular Meeting

2. February 7, 2023, Regular Meeting

c. Adopt a Resolution Authorizing the City Manager or Designee to Approve and Execute a Purchase Order with Toter Inc., a subdivision of Wastequip LLC, In the amount of $44,248.70, which will be used to purchase 636 new 96-gal carts and green waste containers for the Public Work s Sanitation Department and Find that this action is not a Project as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA, no environmental review is required.

d. Adopt a Resolution Authorizing the City Manager or designee to approve the sell, auction, or dispose of aging and non-operable Fleet with WSM Public Auctions and Find that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

e. Adopt a Resolution Authorizing the City Manager or Designee to Finalize and Execute a Professional Services Agreement with S.C. Communications, Inc. for the acquisition of two Federal Communications Commission (FCC) approved Police Department radio frequencies, installation of a City provided Radio Repeater and monthly tower lease agreement, and Find th at the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 4 to 73
City of Wasco City Council Meeting Agenda, March 7, 2023 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

f. Adopt a Resolution Authorizing the City Manager or Designee to Finalize and Execute a Professional Services Agreement with Sun Ridge Systems, Inc. to Provide software, training, and assist ance for computer-aided dispatch capability for the Police Department, and Find that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

g. Approval of Travel Expenses Exceeding $500.00 for Council Member Garcia and Council Member Reyna to attend the ICSC Conference scheduled for May 21-23, 2023, in Las Vegas, Nevada, and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines because the proposed activity consists of a governmental fiscal/administrative activity which d o e s n o t r e s u l t i n a p h y s i c a l c h a n g e i n t h e e n v i r o n m e n t ; t h e r e f o r e , p u r s u a n t t o State Guidelines Section 15060(c) (3), no environmental review is required.

10) PUBLIC HEARINGS: None

11) DEFERRED BUSINESS: None

12) NEW BUSINESS:
a. Residential Recycling and Trash - American Refuse; Informational Item Only (Jeff Martin)
13) REPORTS FROM COMMISSIONS AND COMMITTEES:
a. Kern Economic Development Corporation (Garcia)
b. Kern Council of Government (Reyna)
c. Wasco Task Force (Reyna & Medina)
14) REPORTS FROM KC FIRE AND SHERIFF:
a. Kern County Fire Department (Appleton)

b. Kern County Sheriff’s Department (Shinn)

15) REPORTS FROM THE CITY MANAGER:

16) REPORTS FROM THE CITY COUNCIL:

17) CLOSED SESSION: None

18) CLOSED SESSION ACTION:

19) ADJOURNMENT:
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City of Wasco City Council Meeting Agenda, March 7, 2023 This is to certify that this agenda was post ed at Wasco City Hall on March 3, 2023, on/or before 6:00 p.m. The agenda is also available on the City website at www.cityofwasco.org.
______________________________________
Maria O. Martinez, City Clerk
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__________ _______
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WARRANTS AMOUNTS
G021323 24,968.15
G021523 89,917.05
Verified By:

Grand Total 114,885.20 Financed Director

AB C D E F G
WARRANT VENDOR NAME VENDOR No. INVOICE No. CHECK No. DESCRIPTION AMOUNTS 1 G021323 THE SHAFTER PRESS/ WASCO TRIBUNE 4787 2775 24840 LEGAL ADVERTISING 1-26-23 75.00 2 G021323 BSK & ASSOCIATES, INC. 1052 AG02430 24830 WW SAMPLE TEST: 1/19/22 BOD & TSS 140.00 3 G021323 AMAZON CAPITAL SERVICES, INC 4968 11WR-16C4-9VKG 24829 1 QT: PACK OF 2 RECEPTION CHAIR FOR WTR OFFICE 168.20 4 G021323 COUNTRY TIRE & WHEEL 4953 2230288 24833 WATER #56:2 NEW FRONT TIRES 531.01 5 G021323 WASCO T-SHIRTS PRINTING 497 8659 24843 UNIFORM POLICE PATCHES FOR WPD 1,028.38 6 G021323 A M CONSTRUCTION SUPPLY, INC 5869 2178 24828 BLADE FOR WATER DEPARTMENT SAW 324.74 7 G021323 CODE PUBLISHING COMPAN Y 2775 GC0009660 24831 Municipal Code Print Job 147.00 8 G021323 CODE PUBLISHING COMPAN Y 2775 GC0009859 24831 MUNICIPAL CODE 367.50 9 G021323 CORE & MAIN LP 4704 S251551 24832 WTR LINE TOOLS AND REPLACEMENTS, PULL SOCKS, ADAP T 1,455.94 10 G021323 DIAMOND TECHNOLOGIES, INC. 2724 32688 24834 Monthly IT Manage Svcs Jan 2023 2,915.33 11 G021323 DIAMOND TECHNOLOGIES, INC. 2724 32725 24834 Monthly IT Managed Srvcs Jan 2023 1,237.93 12 G021323 DIAMOND TECHNOLOGIES, INC. 2724 32788 24834 23016 FRESHWATER SCADA JAN 2023 592.50 13 G021323 DIAMOND TECHNOLOGIES, INC. 2724 32789 24834 UPDATE SCHEDULE FOR AUTO ATTENDANTS 382.50 14 G021323 DIAMOND TECHNOLOGIES, INC. 2724 32790 24834 COMPUTER OFFLINE 190.00 15 G021323 DIAMOND TECHNOLOGIES, INC. 2724 32791 24834 ANSWERING SERVICES 170.00 16 G021323 FED EX 123 8-020-44447 24835 FREIGHT SERVICES 80.20 17 G021323 GLADWELL GOVERNMENTAL SERVICES, INC 5161 5121 24836 RECORDS RETENTION LEGAL REVIEW UPDATE FY 22-23 250.00 18 G021323 HAAKER EQUIPMENT COMPAN Y 4114 C5A0BS 24837 DISPOSAL #25: MAIN BROOM BEARING 181.18 19 G021323 HOLLOWAY ENVIRONMENTAL SOLUTIONS, LLC. 2651 INV-HES-2146 24838 JAN 2023: BIOSOLID LOADS 3,832.95 20 G021323 SCHROETER, THOMAS F. 2732 JAN302023 24839 JAN 2023 LEGAL FEES 2,353.75 21 G021323 THE ECOHERO SHOW LLC 4912 2149 24841 IN-PERSON-ASSEMBLY : JAMES, TERESA, & KARL SCHOOLS 3,150.00 22 G021323 VERIZON WIRELESS SERVICE LLC 4237 9926235390 24842 CELL PHONES & IPADS 12/26/23 - 01/25/23 1,455.04 23 G021323 WASCO VETERINARY CLINIC 4770 JAN 2023 24844 JAN 2023: VET SERVICES 3,939.00 24 G021323 Total 24,968.15
25 G021523 PG & E COMPANY 85 3593196785-01 FEB 23 24822 GENERATOR FEB 2023 1,840.95 26 G021523 PG & E COMPANY 85 4460001408-6 FEB 23 24822 CENTRAL AVE & HWY 46 SIGNAL LIGHTS 3.29 27 G021523 PG & E COMPANY 85 2053318492-3 JAN 23 24822 WATER WELL #8 11,983.82 28 G021523 PG & E COMPANY 85 5816195239-3 FEB 23 24822 WATER WELL #12 5,327.72 29 G021523 PACE ANALYTICAL SERVICES, INC 5694 B468526 24821 WTR SAMPLE TEST: WELL #12 BACTERIOLOGICA L 29.10 30 G021523 PACE ANALYTICAL SERVICES, INC 5694 B468875 24821 WTR SAMPLE TEST: 1/31/23 BACTERIOLOGICA L 203.70 31 G021523 PACE ANALYTICAL SERVICES, INC 5694 B468768 24821 WW SAMPLE TEST: 1/26/23 - 1 QTR BACT GW MONITORING 180.00 32 G021523 PACE ANALYTICAL SERVICES, INC 5694 B468613 24821 WTR SAMPLE TEST: 1/26/23 WELL #12 DRINK WTR CLIP 21.88 33 G021523 PACE ANALYTICAL SERVICES, INC 5694 B468588 24821 WTR SAMPLE TEST: 1/26/23 BACTERIOLOGICA L 58.20 34 G021523 PACE ANALYTICAL SERVICES, INC 5694 B468299 24821 WTR SAMPLE TEST: 1/24/23 BACTERIOLOGICA L 116.40 35 G021523 PACE ANALYTICAL SERVICES, INC 5694 B468133 24821 WTR SAMPLE TEST: 1/19/23 WELL #12 BACTERIOLOGICA L 72.75 36 G021523 PACE ANALYTICAL SERVICES, INC 5694 B468050 24821 WTR SAMPLE TEST: 1/17/23 WELL #10 DRINK WTR CLIP 46.60 37 G021523 JEFFRIES BROS., INC 140 121846 24817 WATER #111: 5 GALS OF TURBINE OI L 79.07 38 G021523 THE SHAFTER PRESS/ WASCO TRIBUNE 4787 2776 24824 NORTH MAGNOLIA PAVING PROJECT AD 240.00 39 G021523 BSK & ASSOCIATES, INC. 1052 AG02971 24807 WW SAMPLE TEST: 1/26/23 BOD & TSS 140.00 40 G021523 BSK & ASSOCIATES, INC. 1052 AG02939 24807 WW SAMPLE TEST: 1/24/23 BOD & TSS 140.00 41 G021523 BSK & ASSOCIATES, INC. 1052 AG02784 24807 WW SAMPLE TEST: 1/17/23 BOD. TDS, NITROGEN, TSS 280.00 42 G021523 AFFINITY TRUCK CENTER 405 F013261053:01 24803 DISPOSAL #19: FRONT AND REAR BRAKES AND ROTORS 1,988.99 Council Meeting: March 7,2023
Bill Pay
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Digitally signed by: Isarel Perez-
Hernandez
DN: CN = Isarel Perez-
Hernandez email =
[email protected] C = US
Date: 2023.03.02 09:16:40 -08'00'
Isarel Perez-
Hernandez
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AB C D E F G
WARRANT VENDOR NAME VENDOR No. INVOICE No. CHECK No. DESCRIPTION AMOUNTS 43 G021523 AMAZON CAPITAL SERVICES, INC 4968 1GX3-LVRQ-1QMM 24804 BOX BEAM LEVEL & ELECTRONIC LEVE L 449.67 44 G021523 AMAZON CAPITAL SERVICES, INC 4968 1KCD-QQHC-9H7D 24804 JOHN D FILTER KIT, BOOT SCRUBBER, & TWO GATOR SEA T 318.42 45 G021523 AMAZON CAPITAL SERVICES, INC 4968 1LJJ-RQXK-1DHF 24804 PHONE ACESS FOR PW DEPARTMENTS: SCREEN PROT, CHARG 80.58 46 G021523 AMAZON CAPITAL SERVICES, INC 4968 1CJK-WR6D-KLT3 24804 AUTHORIZED PERSONNEL ONLY SIGN PACK OF 4 20.56 47 G021523 AMAZON CAPITAL SERVICES, INC 4968 1PN7-TP7K-347C 24804 TRANSIT SUPPLIES 73.92 48 G021523 AMERICAN REFUSE INC 183 1196 24805 FEB 23: 801 8TH ST 3YD BIN RECYCLE 104.10 49 G021523 ASPECT ENGINEERING 5829 22700 24806 23018: SCADA UPGRADE 1/11/23 - 1/19/23 284.00 50 G021523 GENERAL OFFICE MACHINE COMPAN Y 1195 19884 24816 OFFICE SCANNER/PRINTER FOR WPD 7,249.39 51 G021523 ACME ROTARY BROOM SERVICE 1291 2133 24802 NEW GUTTER BROOMS FOR SWEEPERS 3,672.25 52 G021523 CINTAS CORPORATION NO. 3 4480 4145530182 24808 UNIFORMS SRVCS 02/03/2023 409.40 53 G021523 CITY OF WASCO-UB PAYMENTS 1875 711137 24810 UB 810 8TH ST (LF) 12/15/22 - 01/15/23 56.44 54 G021523 CITY OF WASCO-UB PAYMENTS 1875 711139 24810 UB 801 8TH ST 12/15/23-01/15/23 91.52 55 G021523 CITY OF WASCO-UB PAYMENTS 1875 711179 24810 UB 1445 12TH STREET (SAL)12/15/23-01/15/23 46.32 56 G021523 CITY OF WASCO-UB PAYMENTS 1875 711535 24810 UB 800 BLK CENTRAL 12/15/23-01/15/23 91.52 57 G021523 CITY OF WASCO-UB PAYMENTS 1875 711538 24810 UB 1100 CENTRAL AVE LLMD 12/15/23-01/15/23 91.52 58 G021523 CITY OF WASCO-UB PAYMENTS 1875 711540 24810 UB 1500 BLK OF CENTRAL 12/15/23-01/15/23 91.52 59 G021523 CITY OF WASCO-UB PAYMENTS 1875 711682 24809 UB 764 E STREET (ANNEX) 12/15/23-01/15/23 121.56 60 G021523 CITY OF WASCO-UB PAYMENTS 1875 711754 24809 UB 847 F STREET (PW SHOP) 12/15/23-01/15/23 121.56 61 G021523 CITY OF WASCO-UB PAYMENTS 1875 711794 24809 UB 1300 BLK FILBURN 12/15/23-01/15/23 91.52 62 G021523 CITY OF WASCO-UB PAYMENTS 1875 712203 24809 UB NW MAPLE/MARGALO LLMD 2006-112/15/23-01/15/23 91.52 63 G021523 CITY OF WASCO-UB PAYMENTS 1875 712204 24809 UB MAPLE/GROMER LLMD 2006-1 12/15/23-01/15/23 91.52 64 G021523 CITY OF WASCO-UB PAYMENTS 1875 712253 24809 UB 2700 BLK MONDAVI CT 12/15/23-01/15/23 91.52 65 G021523 CITY OF WASCO-UB PAYMENTS 1875 712321 24809 UB 1500 BLOCK OF PALM12/15/23-01/15/23 91.52 66 G021523 CITY OF WASCO-UB PAYMENTS 1875 712330 24809 UB 2100 BLK PALM 12/15/23-01/15/23 91.52 67 G021523 CITY OF WASCO-UB PAYMENTS 1875 712332 24809 UB 400 N BLOCK OF PALM LLMD 2006-1 12/15/23-01/15 / 91.52 68 G021523 CITY OF WASCO-UB PAYMENTS 1875 712334 24809 UB 1700 BLK OF PALM #A 12/15/23-01/15/23 91.52 69 G021523 CITY OF WASCO-UB PAYMENTS 1875 712361 24809 UB 1200 BLK PECAN ST 12/15/23-01/15/23 91.52 70 G021523 CITY OF WASCO-UB PAYMENTS 1875 712364 24809 UB PENELOPE LLMD 2006-1 12/15/23-01/15/23 91.52 71 G021523 CITY OF WASCO-UB PAYMENTS 1875 712432 24809 UB 1700 BLK POPLAR 12/15/23-01/15/23 91.52 72 G021523 CITY OF WASCO-UB PAYMENTS 1875 712433 24809 UB 1700 BLK POPLAR #A 12/15/23-01/15/23 91.52 73 G021523 CITY OF WASCO-UB PAYMENTS 1875 712492 24809 UB 2500 BLK OF POSO DR. LLMD6-12/15/23-01/15/23 91.52 74 G021523 CITY OF WASCO-UB PAYMENTS 1875 712496 24809 UB 2700 BLK OF POSO AVE LLMD06-12/15/23-01/15/23 91.52 75 G021523 CITY OF WASCO-UB PAYMENTS 1875 712527 24809 UB PALM N. PROSPERITY 2006-1 12/15/23-01/15/23 91.52 76 G021523 CITY OF WASCO-UB PAYMENTS 1875 712668 24809 UB 1700 BLK OF MARGALO 12/15/23-01/15/23 91.52 77 G021523 CITY OF WASCO-UB PAYMENTS 1875 712879 24809 UB 1300 BLK OF WILLOW 12/15/23-01/15/23 91.52 78 G021523 CITY OF WASCO-UB PAYMENTS 1875 716308 24810 UB 810 8TH ST (LF) 12/15/23-01/15/23 15.80 79 G021523 CITY OF WASCO-UB PAYMENTS 1875 716345 24809 UB 764 E STREET (ANNEX) (LF) 12/15/23-01/15/23 182.21 80 G021523 CLARK PEST CONTROL 117 32687492 24811 FEB 2023: 1400 J ST PEST CONTROL SERVICE 220.00 81 G021523 CLARK PEST CONTROL 117 32684259 24811 FEB 2023: 5410 7TH ST PEST CONTROL SERVICE 54.00 82 G021523 CLARK PEST CONTROL 117 32684162 24811 FEB 2023: 5409 7TH ST PEST CONTROL SERVICE 54.00 83 G021523 COASTLINE EQUIPMENT COMPAN Y 1947 988051 24812 DISPOSAL #17: PONY ENGINE ELECTRICAL REPAIRS 1,550.05 84 G021523 CUMMINS INC 376 Y8-31882 24813 CENTRAL & MARGALO: LIFT PUMP REPAIRS 2,831.51 85 G021523 FASTENAL COMPAN Y 3221 CABAE22006 24814 JANITORIAL SUPPLIES FOR WWTP 382.21 86 G021523 FED EX 123 08-027-35008 24815 FREIGHT SERVICES 24.04 87 G021523 FED EX 123 8-034-82246 24815 FREIGHT SERVICES 02.09.23 24.04 88 G021523 LEAGUE OF CALIFORNIA CITIES 237 643618 24818 MEMBERSHIP DUES 2023 11,332.00 89 G021523 LECHOWICZ & TSENG MUNICIPAL CONSULTANTS 5698 12 24819 21044: 11/1/22 - 1/31/23 WATER & SEWER RATE STUD Y 1,459.13 90 G021523 ONE SOURCE PARTS, LLC DEPT 900 5748 845674 24820 DISPOSAL #GENERAL: 20 GRIP ARM BUMPERS 523.24 91 G021523 SAN JOAQUIN VALLEY AIR POLLUTION CONTROL DISTRIC T 1198 S168985 24823 NW CORNER OF 8TH & G ST: 23/24 ANNUAL PTO 577.00 92 G021523 SOUTHERN CALIFORNIA GAS COMPAN Y 1438 164-935-9681 7 JAN23 24825 CNG FUEL 01/01/23 - 02/01/23 31,922.70 93 G021523 UNIVAR USA INC 111 50863202 24826 WELL #14: 747 G ST LIQUID CHLORINE 1,009.43 94 G021523 ZEE MEDICAL SERVICE CO. #34 238 34-200917 24827 FIRST AID SUPPLIES 73.13 95 G021523 Total 89,917.05
96 Grand Total 114,885.20$
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City of Wasco City Council Meeting Minutes, January 17, 2023

MINUTES

WASCO CITY COUNCIL
and Successor Agency to the
Former Redevelopment Agency
Tuesday, January 17, 2023
Regular Meeting – 6:00 pm.

City Council Chambers
7 4 6 8 th Street, Wasco, CA 93280

REGULAR MEETING – 6:00 pm

1) CALL TO ORDER:

Mayor Martinez called the meeting to order at 6:03 pm.

2) ROLL CALL: Mayor Martinez, Mayor Pro Tem Garcia, Council Members: Medina, Reyna, Saldaña

Staff Members Present: City Manager Hurlbert, City Attorney Bateman, Chief of Police Fivecoat, City Clerk Martinez, Deputy City Clerk Flores, Assistant City Manager Lara, Public Works Director Villa, Finance Director Perez-Hernandez, Deputy Works Director Martinez,

3) FLAG SALUTE: led by Mayor Martinez

4) INVOCATION: A moment of silence led by Mayor Martinez

5) PRESENTATIONS:
a. Food Drive Presentation from Joshua Cooly, Wasco High School Student.

Presentation by Joshua Cooley

6) PUBLIC COMMENTS:
x Rafael Deoca
x Lucilia Lara
x Rob Duchow

No email comments.

7) SUCCESSOR AGENCY BUSINESS:
a. Nomination and Appointment of Chairman and Vice-Chairman.

Oral presentation by City Clerk Martinez
No public comments
Chairman Reyna nominated Mayor Martinez for the Chairman of the Successor Agency
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City of Wasco City Council Meeting Minutes, January 17, 2023 Motion was made by Chairman Reyna, seconded by Director Garcia, to appoint Director Martinez as Chairman of the Successor Agency by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
Chairman Martinez nominated Director Garcia for the Vice-Charman of the Successor Agency.

Motion was made by Chairman Martinez, seconded by Director Reyna, to appoint Director Martinez as Vice-Chairman of th e Successor Agency by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
b. Adopt a Resolution of the Successor Agency to the Former Wasco Redevelopment Agency to add Vincent Martinez, Alexandro Garcia, and Maria Lara as Authorizing Signers for all Successor Agency Bank Accoun ts and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023- 027
Oral presentation by Finance Director Perez-Hernandez

No public comments

Motion was made by Director Reyna, seconded by Vice-Chairman Garcia, to adopt the Resolution by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
8) WASCO PUBLIC FINANCE AUTHORITY BUSINESS:
a. Nomination and Appointment of Chairman and Vice-Chairman.

Oral presentation by City Clerk Martinez

No public comments
Chairman Reyna nominated Director Martinez as Chairman and Director Garcia of the Wasco Public Finance Authority
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City of Wasco City Council Meeting Minutes, January 17, 2023 Motion was made by Chairman Reyna, seconded by Director Martinez, to appoint Director Martinez as Chairman and Dire ctor Garcia as Vice-Chairman of the Wasco Public Finance Authority by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

b. Adopt a Resolution of the Board of Directors of the Wasco Public Financing Authority to add Vincent Martinez, Al exandro Garcia, and Maria Lara as Authorizing Signers for all Wasco Public Financing Authority Bank Accounts and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023- 064

Oral presentation by Finance Director Perez-Hernandez

No public comments
Motion was made by Director Reyna, seconded by Vice-Chairman Garcia, to adopt the Resolution by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
CITY COUNCIL BUSINESS:
9) CONSENT CALENDAR:

a. Receive and File department payments totaling $1,319,665.98

b. Adopt a Resolution to add Vincent Martinez, Alexandro Garcia, and Maria Lara as Authorizing Signers for all City Bank Accounts and Find that this action is not a project as defined under the California Environmental Quality Act (CEAQ) State Guidelines; therefore, pursuant to Stat e Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023- 3828

c. Approval of Travel Expenses Exceeding $500.00 per participation for the Finance Director and Staff Accountant to attend the California Society of Municipal Officers 2023 Annual Training Conference on January 31 – February 03, 2023, and Find that this action is not a project as defined under the California Environmental Quality 11 to 73
City of Wasco City Council Meeting Minutes, January 17, 2023 Act (CEAQ)State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

d. Approval of Travel Expenses Exceeding $500.00 per participation for the Chief of Police to attend the California Police Chiefs Association Annual Training Symposium on March 12 -16, 2023, in Monterey, CA, and Find that this action is not a project as defined under the California Environmen tal Quality Act (CEAQ)State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

e. Approval of Travel Expenses Exceeding $500.00 per participation for the Chief of Police to attend the Kern Chief’s Executive Training Conference on February 8 - 10, 2023, in Pismo Beach and Find that this action is not a project as defined under the California Environmental Quality Act (CEAQ)State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

f. Approval of Travel Expenses Exceeding $500.00 per participation for Executive Assistant Flores to attend the United States Department of Transportation Safety Institute Supervisor Certification Program on January 31 – February 5, 2023, in South San Francisco, CA, and Find that this action is not a project as defined under the California Environmental Quality Act (CEA Q)State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

g. Adopt A Resolution Authorizing The City Manager or designee to Accept And Execute A Standard Agreement With the California Department Of Transportation, Division Of Rail & Mass Transportation, In the amount Of $95,000.00 under the ARPA Program for Transit Operating Assistance and appropriating funds and find that this action is not a project as defined under the California Environmental Quality Act (CEQA) State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023-3829
Agmt#2023-001

h. Adopt a Resolution Authorizing the City Manager to approve a purchase order in the amount of $89,010.88 to purchase tw o Hybrid SUVs and make a Budget Amendment to the Adopted FY 2022-2023 Capital Improvement Plan and the Adopted Annual Operating Budget for FY 2022-2023 and Find that this action is not a project as defined under the California Environmental Quality Act (CEQA) State Guidelines; therefore, pursuant to Stat e Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023- 3836

i. Accept all bids for the Award of Well #13 Site Development Project Phase II and Adopt a Resolution authorizing the City Manager or his designee to enter into an agreement with Hartzell General Engineering Contractor, Inc. in the amount of $4,315,075.00 and authorize the City Manager or his designee to execute contract change orders and make quantity adjustme nts to the contract in an amount not to exceed $50,000 and Find that this action is covered under the California 12 to 73
City of Wasco City Council Meeting Minutes, January 17, 2023 Environmental Quality Act (CEQA) review performed by California High-Speed Rail Authority (CHSRA) previously. No additional environmental review is required.

PULLED FOR SEPARATE CONSIDERATION

j. Adopt a Resolution Authorizing the City Manager or his designee to approve a Budget Amendment to Reallocate Funds in the amount of $37,000.00 to continue the payment for temporary staffing in the City Manager’s Department and Find that this action is not a project as defined under the California Environmental Quality Act (CEQA) State Guidelines; ther efore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023- 3835
No public comments.

Council Member Reyna asked to pull item 9i. for further discussion.

Motion was made by Council Member Reyna, seconded by Mayor Pro Tem Garcia, to approve the Consent Calendar with separate considerations on item 9i by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

9.i Accept all bids for the Award of Well #13 Site Development Project Phase II and Adopt a Resolution authorizing the City Manager or his designee to enter into an agreement with Hartzell General Engineering Contractor, Inc. in the amount of $4,315,075.00 and authorize the City Manager or his designee to execute contract change orders and make quantity adjustme nts to the contract in an amount not to exceed $50,000 and Find that this action is covered under the California Environmental Quality Act (CEQA) review performed by California High-Speed Rail Authority (CHSRA) previously. No additional environmental review is required.

Council Member Reyna requested clarification on the following:
x Project funding
x Water Quality
x Water Filtration
City Manager explained:
x The city will pay for the project from the Enterprise Reserves, and the city will receive the cooperative agreement payment from the California High- Speed Rail Authority and restore funds to the original funding. x A water quality assessment was completed.
x It is part of the design to allow the addition of various levels of treatment of various now and in the future.
13 to 73
City of Wasco City Council Meeting Minutes, January 17, 2023 No public comments

Motion was made by Council Member Reyna, seconded by Mayor Martinez, to approve item 9i by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
10) PUBLIC HEARINGS:
a. Conduct the Public Hearing and Adopt a Resolution Approving the 5-year water and sewer rate adjustment schedule for customers of record (property owners or tenants) and Find that this action is not a project as defined under the California Environmental Quality Act (CEQA) State Gu idelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required. (Villa) Reso#2023-3831

PowerPoint presentation by Allison Lechowicz, Project Manager, Lechowicz and Tseng
Mayor Martinez opened the public hearing at 6:50 pm
No public comments
Mayor Martinez closed the public hearing at 6:51 PM
City Manager Hurlbert explained the tabulation process and mentioned there would be no attempts to validate the protest letters at the time of tallying the letters, only to determine the number of protest letters received. He stated that there were a total of net parcels of 5,740, and to meet the majority of protests, a total amount of 50%+1, which is 2,740 protest letters.

City Clerk Martinez gave an oral presentation and proceeded to tally the protest letters. An insufficient majority of protest letters were received, totaling 238, and ended the protest process.

Motion was made by Mayor Martinez, seconded by Council Member Reyna, to adopt the resolution approving the 5-year water and sewer rate adjustment schedule for customers of record by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDANA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
11) DEFERRED BUSINESS: None

12) NEW BUSINESS:
a. Reorganization of City Council Committee Assignments.

14 to 73
City of Wasco City Council Meeting Minutes, January 17, 2023 Oral presentation by City Manager Hurlbert

No public comments.

The reorganization of the City Council Committees are as follows:

Interviewers for the Recruitment of the Boards and Commission x Mayor Pro Tem Garcia and Mayor Martinez

Legislative Bill introduction for League of California Cities x Council Member Reyna and Mayor Maritnez

Wasco Community Task Force
x Council Member Medina and Council Member Reyna

Illegal Fireworks Committee
x None – Disbanded

Kern Council of Governments
x Council Member Reyna and Mayor Pro Tem Garcia as alternate

City Selection Committee
x Council Member Reyna and Mayor Pro Tem Garcia as alternate

x San Joaquin Valley Air Pollution Control District Special City Selection Committee Mayor Pro Tem Garcia and Council Member Saldaña as alternate

Kern Economic Development (Kern EDC)
x Mayor Pro Tem Garcia

Motion w a s m a d e b y C o u n c i l M e m b e r R e y n a , seconded by Mayor Pro Tem Garcia, to approve the reorganization of the city council committee assignments list by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

b. Adopt a Resolution changing the Sewer Rates for the Wasco Elementary Union School District Middle Schools from High School rates to Elementary rates and find that this action is not a project as de fined under the California Environmental Quality Act (CEQA) State Guidelines; ther efore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required (Villa) Reso#2023- 3832
Oral presentation by Public Works Director Villa

Public comments by Oscar Luna

15 to 73
City of Wasco City Council Meeting Minutes, January 17, 2023 Motion was made by Mayor Martinez, seconded by Council Member Medina, to adopt the Resolution by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

c. Adopt A Resolution Authorizing the City Manager or Designee to Finalize and Execute a Professional Services Agreement with Blue Light Solutions to Provide Peace Officer Standards and Training (POST) Background Investigations for Peace Officers and Public Safety Dispatchers and find that this action is not a project as defined under the California Environmenta l Quality Act (CEQA) State Guidelines; therefore, pursuant to St ate Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023-3833
Agmt#2023-002

Oral presentation by City Manager Hurlbert.

Public comment by Lucilia Lara
Translation was provided by Donnet Lancaster
Motion w a s m a d e b y M a y or Pro Tem Garcia, seconded by Council Member Medina to adopt the resolution by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDANA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
d. Discuss, Direction, and Possible Adoption of A Resolution Authorizing the City Manager or his Designee to use The American Rescue Plan Act of 2021 ( ARPA) Funds for the Promotion of COVID-19 Vaccination Event(s) to Incentivize Community Participation and Find that this action is not a project as defined under the California Environmental Quality Act St ate Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023-3834

Oral presentation by City Manager Hurlbert.

No public comments.

The consensus of the council is to promote the Covid-19 Vaccination events and to allocate a maximum of twenty-seven thousand dollars ($27,000) in ARPA funds toward the cost of five-hundred (500) incentive generic gift cards and fees with a redemption value of fifty dollars ($50.00) each, with any end use to be returned to ARPA funds, and to authorize the City Manager to purchase gift cards in increments greater than ten thousand dollars ($10,000) to be restricted to this program.

16 to 73
City of Wasco City Council Meeting Minutes, January 17, 2023 The resolution will be updated with the numeric content.

Motion was made by Council Member Reyna, seconded by Mayor Pro Tem Garcia, to adopt the resolution with the changes as mentioned by the following roll call vote:

AYES: GARCIA, MEDINA, REYNA, SALDANA
NOES: MARTINEZ
ABSTAIN: NONE
ABSENT: NONE
13) REPORTS FROM COMMISSIONS AND COMMITTEES:
a. Kern Economic Development Corporation (Garcia)
x Next meeting will be held at the Bakersfield Association of Realtors Office on January 26, 2023
b. Kern Council of Government (Reyna)
No reports
c. Wasco Task Force (Martinez & Reyna)
No reports

14) REPORTS FROM KC FIRE AND SHERIFF:
a. Kern County Fire Department (Appleton)
No reports – Chief Appleton did not attend the meeting.

b. Kern County Sheriff’s Department (Shinn)
Powerpoint presentation by Sergeant Shinn to report on recent crimes.

15) REPORTS FROM THE CITY MANAGER:

City Manager Hurlbert updated the council on the following:
x Will attend the League of California Cities Conference on Wednesday, January 18, 2023, and return Friday, January 20, 2023.
x Moving forward, any agenda items required to include the findings with the CEQA statement have to be included either in the item on the agenda or in the motion.

16) REPORTS FROM THE CITY COUNCIL:

Mayor Martinez
x Thanked the Public Works Department for working in the rainstorms, x Thanked all City staff for their hard work.
x Requested to agendize discussion for a future meeting for the use of the City Logo x Will be attending the League of California Cities New Mayor and Council Members Conference.
x Mentioned the upcoming Wasco vs. Shafter wrestling event. x Commended Chief Fivecoat for the progress being made for the Wasco Police Department.
x New Assembly Member Dr. Jasmeet Bains requested a meeting. x Thanked staff from Senator Hurtado’s office for the meeting earlier in the day.

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City of Wasco City Council Meeting Minutes, January 17, 2023 Medina
x Thanked the staff for the sandbags.

Reyna
x Commented on the sandbags event
x Mentioned the city request from Assembly Member Dr. Jasmeet Bains for several million dollar budget request for Police Department
x Remind staff he asked for a stop sign on the corner of 9 th Place and Griffth Avenue.
x Thanked staff and Chief Fivecoat for how fast in implementing the Wasco Police Department.
x Thanked Finance Director Perez-Hernandez for the budget.

17) CLOSED SESSION: None

18) CLOSED SESSION ACTION: None

19) ADJOURNMENT:

Mayor Martinez adjorned the meeting at 8:23 pm.

____________________________________
Monica Flores, City Clerk

______________________________________
Vincent Martinez, Mayor

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City of Wasco City Council Meeting Minutes, February 7, 2023

MINUTES

WASCO CITY COUNCIL
and Successor Agency to the
Former Redevelopment Agency
Tuesday, February 7, 2023
Regular Meeting – 6:00 pm.

City Council Chambers
7 4 6 8 th Street, Wasco, CA 93280

REGULAR MEETING – 6:00 pm

1) CALL TO ORDER:

Mayor Martinez called the meeting to order at 6:03 pm.

2) ROLL CALL:

PRESENT: Mayor Martinez, Mayor Pro Tem Garcia, Council Members: Medina, Reyna, Saldaña
LATE: Mayor Pro Tem Garcia arrived at 6:17 PM

STAFF PRESENT: City Manager Hurlbert, City Attorney Schroeter, Assistant City Manager Lara, City Clerk Martinez, Deputy City Clerk Flores, Public Works Director Villa, Finance Director Perez-Hernandez, Associate Planner Murillo, Fire Chief Appleton, Chief Building Inspector Ledezma

3) FLAG SALUTE: led by Mayor Martinez

4) INVOCATION: Observed a moment of silence

5) PRESENTATIONS:
a. Proclamation for Safely Surrendered Baby Awareness Month Mayor Martinez presented the proclamation to Miguel Salazar from the Kern County Department of Human Services.

b. Proclamation for Kern County Grand Jury Awareness Month Mayor presented the proclamation.

6) PUBLIC COMMENTS:
x Michael Hair
x Clarabelle Guiterrez
No email comments
7) SUCCESSOR AGENCY BUSINESS: None

8) WASCO PUBLIC FINANCE AUTHORITY BUSINESS: None

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City of Wasco City Council Meeting Minutes, February 7, 2023 CITY COUNCIL BUSINESS:
9) CONSENT CALENDAR:

b. Approval of City Council Meeting Minutes for:

1. November 1, 2022, Regular Meeting

2. November 10, 2022, Speical Meeting

3. November 15, 2022, Regular Meeting

c. Adopt a Resolution Authorizing The City Manager or designee to approve a purchase in the amount not to exceed $52,000.00 to purchase one Ford F-250 pick- up truck for the Wastewater Department and Find that this action is not a project as defined under the California Environmental Quality Act (CEAQ)State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023-3837

d. Adopt a Resolution Authorizing The City Manager or designee to approve purchases with Jim Burke Ford and Douglass Truck Bodies, Inc. in an amount not to exceed $98,000.00 to purchase one Utility truck with a crane for the wastewater department and Find that this action is not a project as defined under the California Environmental Quality Act (CEA Q)State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023-3838

e. Adopt a Resolution Authorizing the City Manager or designee to approve purchases with Jim Burke Ford and Douglass Truck Bodies, Inc. in an amount not to exceed $89,000.00 to purchase one Ut ility truck with a crane for the Water Department and Find that this action is not a project as defined under the California Environmental Quality Act (CEAQ)State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023-3839

f. Adopt a Resolution Authorizing The City Manager or designee to approve a purchase order in an amount not to ex ceed $27,000.00 to purchase one towable boom lift (model T350) from United Rentals and Find that this action is not a project as defined under the California Environmental Quality Act (CEAQ)State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

PULLED FOR SEPARATE CONSIDERATION

20 to 73
City of Wasco City Council Meeting Minutes, February 7, 2023

g. Adopt a Resolution Authorizing The City Manager or designee to approve a purchase order in an amount not to exceed $69,000.00 for a purchase of one Utility Van for the Facilities Maintenance Department from Haddad Dodge and find that this action is not a project as defined under the California Environmental Quality Act (CEQA) State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023-3840

h. Approval of Travel Expenses Exceeding $500.00 per trip for the Human Resources Manager to attend the 16th Annual FTA Drug and Alcohol Program National Conference on March 14-16, 2023, in San Diego, CA, and Find that this action is not a project as defined under the California Environmental Quality Act (CEQA) State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

i. Approval of Travel Expenses Exceeding $500.00 per trip for the Human Resources Analyst I to attend the 2023 California State HR Advocacy and Legislative Conference on April 12 – 14, 2023, in Sa cramento, California and find that this action is not a project as defined under the California Environmental Quality Act (CEQA) State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

j. Accept all bids, and Adopt a Resolution Authorizing the City Manager or his designee to enter and execute an agre ement with the awarded Contractor Amerivet Contracting Co. for the construction of the Vacuum Truck Storage Building at the Wastewater Treatment Plant and Authorize the City Manager or his designee to make the monetary budget am endment and Find that this action is not a project as defined under the California Environmental Quality Act (CEQA) State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023-3841
Agmt#2023-004

k. Approval of Travel Expenses Exceeding $500.00 per trip for one-half of City Attorney registration fees and lodging in the amount of $551.50 to attend the League of California Cities Attorney’s Conference held on May 17- 19, 2023, in Monterey, CA and find that this action is not a project as defined under the California Environmental Quality Act (CEQA) State Gu idelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

l. Approval of Training Expenses exceeding $500.00 per registration for the Public Works Director to attend the League of California Cities Public Works Officers Institute from March 29-31, 2023, in Universal City, CA, and find that this action is not a project as defined under the California Environmental Quality Act (CEQA) State Guidelines; therefore, pursuant to Stat e Guidelines Section 15060(c) (3), no environmental review is required.
21 to 73
City of Wasco City Council Meeting Minutes, February 7, 2023

m. Adopt a Resolution Approving the Amended Salary Schedule for the Fiscal Year 2022-2023 in Compliance with the California Public Employees’ Retirement System (CalPERS) Requirement for Publicly Available Pay Schedules and Find that this action is not a project as defined under the California Environmental Quality Act (CEAQ) State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023-3842

n. Accept all bids and Adopt a Resolution Authorizing The City Manager or his designee to enter and execute an Agr eement with the awarded Contractor Amerivet Contracting Incorporated for th e interior demolition of the Sheriff’s Activity League (SAL) Building in the amount of $13,800.00 and allowing the City Manager to execute Contract Chan ge Ord ers in an amount not to exceed an aggregate of $10,000 and Find that this Project is Categorically Excluded per 24 CF$ 58.35(a), and subject to laws and authorities at 58.5: (3)(iii)(B) Rehabilitation of buildings and improvements of non-residential structures, including commercial, industrial and public buildings does not involve a change in land use, such as from non-residential to residential, commercial to industrial, or from one industrial use to another.

Reso#2023-3843
Agmt#2023-005

City Manager Hurlbert pulled item 9f has been deferred to a future meeting.

No public comments.

Motion was made by Mayor Martinez, seconded by Council Member Reyna, to approve the Consent Calendar with separa te considerations on item 9f to be tabled to a future meeting by the following roll call vote:

AYES: MARTINEZ, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: GARCIA

10) PUBLIC HEARINGS:
a. Introduce and Waiver of the First Reading by title only of an Ordinance of the City of Wasco Amending Table 2-6 of Municipal Code Section 17.22.070 and Amending Boundaries on Figure 2-4 of the Munici pal Code Section 17.24.040 to allow drive- throughs with a Conditional Use Permit and Find that this project is exempt under the California Environmental Quality Act of 1970 (CEQA) and State CEQA Guidelines Section 15305.

PowerPoint Presentation by Associate Planner Murillo.

Mayor Pro Tem Garcia arrived at 6:17 PM
Mayor Martinez opened the public hearing at 6:21 pm
22 to 73
City of Wasco City Council Meeting Minutes, February 7, 2023 No public comments.

Mayor Martinez closed the public hearing at 6:21 pm.

Motion was made by Council Member Reyna, seconded by Mayor Pro Tem Garcia, to introduce and waive the first reading of an ordinance by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
11) DEFERRED BUSINESS: None

12) NEW BUSINESS:
a. Appointment of Three (3) Planning Commissioners to fill full-term seats on the Planning Commission Board, term expiring on December 31, 2026, and Find that this action is not a project as defined under the California Environmental Quality Act (CEAQ) State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Mayor Martinez and Mayor Pro Tem Garcia recommended appointing John Pallares, Jeremiah Skeels, and Marcos Torres
No public comments
Motion was made by Mayor Pro Tem Garcia, seconded by Council Member Medina, to appoint John Pallares, Jeremiah Skeels, and Marcos Torres to fill the full-term seats on the Planning Commission Board expiring December 31, 2026, by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
b. Adopt a Resolution Authorizing The City Manager or designee to enter and execute Franchise Agreements with American Refuse, Inc. for the Collection and Handling of Residential Recyclable materials, and Commercial Organics, Recyclable materials, and Roll-off Services, subject to final approval of the City Manager and City Attorney and find that this action is not a project as defined under the California Environmental Quality Act (CEQA) State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023-3844
Agmt#2023-006
Agmt#2023-007

Oral presentation by Public Works Villa.

Public comments by Jeff Martin.
23 to 73
City of Wasco City Council Meeting Minutes, February 7, 2023 Motion was made by Council Member Reyna, seconded by Mayor Pro Tem Garcia, to adopt the Resolution by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

c. Adopt a Resolution authorizing the City Manager or designee to execute Agreements and or Applications with Local, State, and Federal Agencies required for the Creation of the Wasco Police Department; Implement the transition plan of law enforcement services from the Kern County Sheriff Contract to the City, Authorize the related Wasco Police Depa rtment accounts/sub-accounts, budget amendments and or Budget Appropriations, and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023-3845

Oral presentation by City Manager Hurlbert.

No public comments.

Motion was made by Council Member Reyna, seconded by Council Member Saldaña, to adopt the Resolution by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
d. Adopt A Resolution Ratifying the Executed Engagement Letter with Attorney Sean Gibbons of Freeman Mathis & Gary for Legal Services and find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to Stat e Guidelines Section 15060(c) (3), no environmental review is required. (Hurlbert)
Reso#2023-3846

Oral presentation by City Manager Hurlbert.

No public comments.

24 to 73
City of Wasco City Council Meeting Minutes, February 7, 2023 Motion was made by Mayor Martinez, seconded by Council Member Medina , to adopt the Resolution by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

e. Adopt a Resolution Authorizing the City Manager or designee to approve a purchase order to purchase six (6) new Ford Utility Interceptor AWD Police vehicles, including emergency lighting and other police up fitting equipment; purchase of up to six (6) used vehicles, including re furbishment costs, and execute a Master Agreement with Enterprise Fleet Manageme nt (without committing to any orders at this time); and make an Appropriation of ARPA funds in the amount of $500,000 and Budget Amendment to the Adopted FY 2022-2023 Capital Improvement Plan and the Adopted Annual Operating Budget for FY 2022-2023; and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required. (Hurlbert)
Reso#2023-3847
Agmt#2023-008

Oral presentation by City Manager Hurlbert.

No public comments.

Motion was made by Council Member Reyna, seconded by Mayor Pro Tem Garcia, to adopt the Resolution by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
f. Adopt a Resolution Approving an Application for Funding and authorizing the City Manager or designee to execute the Grant Agreement and any Amendments Thereto for the San Joaquin Valley Air Pollu tion Control District’s New Alternative Fuel Vehicle Purchase Program, and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 1506 0(c) (3), no environmental review is required.

Reso#2023-3848

Oral presentations by City Manager Hurlbert.

No public comments.

Motion was made by Mayor Pro Tem Garcia, seconded by Council Member Saldaña, to adopt the Resolution by the following roll call vote:
25 to 73
City of Wasco City Council Meeting Minutes, February 7, 2023

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
13) REPORTS FROM COMMISSIONS AND COMMITTEES:
a. Kern Economic Development Corporation (Garcia)
x Career Stem Expo to be held at the Career Technical and Education Center in Bakersfield on April 28, 2023, and in Mojave in March 2023 b. Kern Council of Government (Reyna)
x Attended the meeting on February 16, 2023
x Mentioned the Highway 46 underpass
c. Wasco Task Force (Reyna & Medina)
x No reports

14) REPORTS FROM KC FIRE AND SHERIFF:
a. Kern County Fire Department (Appleton)
PowerPoint presentation reporting on recent incidents.

b. Kern County Sheriff’s Department (Shinn)
No reports – Sergeant Shinn absent

15) REPORTS FROM THE CITY MANAGER:

City Manager Hurlbert updated the council on the following; x Wasco has engaged with a firm that is working on a grant application for new sludge handling
x Spay and Neuter event at Old Courthouse 810 8 th Street by appointment on February 17, 2023, and March 20, 2023.
x Ribbon cutting event Ross Dress For Less on March 4, 2023 8:45 AM x Strategic Workshop meeting will be at 10:00 AM, immediately after the ribbon cutting at the Old Courthouse 810 8th Street.
x Downtown Strategies Workshop on Februa ry 16, 2023, from 12:00 PM to 1:30 pm Old Courthouse 810 8th Street and open to the public.
x Wasco Independence High School 6 th Annual Career Fair on February 15, 2023, from 10:00 AM to 12:00 PM.
x League of California Cities Annual City Leaders Summit from April 12 to April 14, 2023, in Sacramento, CA.

16) REPORTS FROM THE CITY COUNCIL:

Mayor Pro Tem Garcia:
x Recommended to staff reserve five coun cil members to attend the League of California Cities Annual City Leaders Summit

Council Member Reyna:
x Covid Vaccination Clinic held on January 29, 2023 - 77 people vaccinated for Covid, 13 persons vaccinated for the Flu, and 50 visa cards were issued by Kern Sol to Covid-vaccinated persons.
x Next Covid Vaccine Clinic will be held on the last Sunday in February 2023.

26 to 73
City of Wasco City Council Meeting Minutes, February 7, 2023 Mayor Martinez:
x Attended League of California Cities New Mayors and Council Members Academy on February 1, 2023

No public comments.

Mayor Martinez adjourned into closed session at 7:17 pm.

Mayor Martinez adjourned out of closes session at 7:31pm.

17) CLOSED SESSION:
a. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant exposure to pursuant to paragraph (2) of subdivision (d) and paragraph (3) of subdivision € of Section 54956.9 (Claim by Diem Thai)

18) CLOSED SESSION ACTION:

City Attorney Schroeter reported out.

a. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant exposure to pursuant to paragraph (2) of subdivision (d) and paragraph (3) of subdivision € of Section 54956.9 (Claim by Diem Thai)

Motion was made by Council Member Reyna, seconded by Mayor Martinez, to deny the claim by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE

19) ADJOURNMENT:

Mayor Martinez adjorned the meeting at 7:33pm.

_____________________________________
Monica Flores, Deputy City Clerk

______________________________________
Vincent Martinez, Mayor

27 to 73
.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Luis Villa, Public Works Director

DATE: March 7, 2023
SUBJECT: Adopt a Resolution Authorizing the City Manager or Designee to Approve and Execute a Purchase Order with To ter Inc. a subdivision of Wastequip LLC, In the amount of $44,248.70 whic h will be used to purchase 636 new 96-gal carts and greenwaste containers for the Public Works Sanitation Department.

Recommendation:

Staff recommends the City Council:
1) Adopt a Resolution Authorizing the City Manager or designee to approve and execute a Purchase Order with Toter Inc. a subdivision of Wastequip LLC, In the amount of $44,248.70 which will be used to purchase 636 new 96-Gallon Carts. 2) Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Environmental Review:

The staff has reviewed the proposed activi ty for compliance with the California Environmental Quality Act(CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the Stat e CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Discussion:

The City of Wasco will utilize funds from the Sanitation Departments operating budget totaling $44,248.70 for purchase and delivery of 636, 96-gallon new refuse and green waste containers. These containers will be used to replace old containers that have been in service and are at the end of their useful life cycle and also provide new containers for newly constructed homes and housing tracts.

STAFF REPORT
City of Wasco
.............
28 to 73

Fiscal Impact:

The amount of $44,248.70 used from the Sanita tion Department’s 2022 / 2023 operating budget line materials and supplies. No budget action is required with approval of this item.

Attachments:

1. Resolution

2. Quote
29 to 73
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Please Reference Quote Number on all Purchase Orders
Accepted By: ______________________________________________________ Company Name: ______________________________________________________ Date: ______________________________________________________ Purchase Order: ______________________________________________________ 3OHDVH1RWH
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31 to 73
RESOLUTION NO. 2023 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO AUTHORIZING THE CITY

MANAGER OR DESIGNEE TO APPROVE AND EXECUTE A PURCHASE ORDER WITH TOTER INC. A SUBDIVISION OF WASTEQUIP LLC. TO PURCHASE 636 NEW 96 GALLON

REFUSE CARTS AND GREENWASTE CONTAINERS FOR PUBLIC WORKS SANITATION DEPARTMENT IN THE AMOUNT OF $44,248.70

WHEREAS, the City wishes to purchased and delivered a total of 636 Midnight Grey refuse and Green waste carts from Toter Inc. a subdivision of Wastequip LLC,

WHEREAS, said Agreement has been made in the form and manner prescribed by the City of Wasco Municipal Code and the California Public Contract Code; and,

WHEREAS, Toter Inc. a subdivision of Wastequip LLC and the City of Wasco each acknowledge that each party and their respective legal counsel have reviewed the agreement; and,

WHEREAS, the Agreement shall be governed by and construed in accordance with the laws of the State of California; and,

WHEREAS, the City’s cost for the 636 new 96-gallon new carts in the amount of $44,248.70 is to be from
the Public Works Sanitation Department’s FY 2022 / 2023 operating budget line materials and supplies; and,

NOW THEREFORE BE IT RESOLVED , by the City Council of the City of Wasco as follows:

SECTION 1 : Authorizes the City Manager or designee to execute all related documents and approve a purchase order with Toter Inc. a subdivision of Wastequip LLC for 636 96-gallon new refuse and green waste containers for the Public Works Sanitation Department in the amount of $44,248.70.

-o0o-

32 to 73
I HEREBY CERTIFY that the foregoing Resolution No. 2023 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on March 7, 2023, by the following vote:

COUNCIL MEMBERS:

AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________

VINCENT MARTINEZ,
MAYOR of the City of Wasco

Attest: _______________

__________________________________
MARIA O. MARTINEZ
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco

33 to 73
.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Luis Villa, Public Works Director

DATE: March 7, 2023
SUBJECT: Adopt a Resolution Authorizing the City Manager or designee to approve the sale, auction, or disposal of aging and non-operable Fleet with WSM Public Auctions.

Recommendation:
1) Adopt a Resolution Authorizing the City Manager or designee to approve the sale, auction, or disposal of aging and non-operable Fleet with WSM Public Auctions.
2) Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Environmental Review:

Discussion:

Per Municipal Code Section 2.60.180 Disposition of Obsolete and Surplus Property, “ The purchasing agent shall submit at least annual ly to the reports describing all supplies, equipment, materials, fixtures and other person al property of the City which property is surplus to need or which has become obsolete or unserviceable.

A . S u b j e c t t o t h e p r o v i s i o n s o f s u b s e c t i o n C o f t h i s s e c t i o n , a n d p r i o r c i t y c o u n c i l approval, the purchasing agent is authorized from time to time to sell or exchange any

STAFF REPORT
City of Wasco
.............
34 to 73
and all equipment, materials, fixtures, and other personal property of the City having a salvage value and which is obsolete or unserviceable, or is surplus to the City, or which replacement is to be purchased. The purchasing agent may sell the same for the best price obtainable in the open market or, wh en he deems it advisable, to the highest bidder at a public sale, or he may exchange the same for other property or credit on other property.

B. In the event the purchasing agent de termines that any such obsolete or surplus property has no salvage value, he may dispos e of it as he deems advisable, after city manager approval.

C. All sales shall be for cash or certified check or money order payable to the City.

D. The purchasing agent shall have the authority to sign bills of sale and any other papers or documents evidencing the transfer of the title of obsolete or surplus personal property for and on behalf of the City, after city council approval.”

The staff has identified various resources no longer meeting the serviceability needs, operational capabilities, or that have already been replaced to include: operable and inop era b le vehicle s that have been out of ser vice and can no longer su pport pu blic works operations.

This informational discussion is for the auctioning of the City of Wasco’s surplus of aging and non-operable fleet with WSM Public Auctions located in Bakersfield, CA. Currently the City of Wasco has a surplus of aging and non-operable vehicles that were either replaced with new fleet, non-compliant or would not be cost-effective to repair.

WSM Public Auctions is a family owned, independent dealer and full-service auction company with certified appraisers, licensed and bonded, and 35+ years’ experience in the marketing, sale, liquidation, and disposal of all types of surplus assets. WSM Public Auctions is proposing a 10% commission per vehicle, and thirty-five dollars for each vehicle transported to their lot.

Fiscal Impact:

No significant fiscal impact. No budget action is required with this item.

Attachments:

1. Resolution

2. Exhibit A - Vehicle list

35 to 73
RESOLUTION NO. 2023 -

A RESOLUTION OF THE CITY COUNCIL OF WASCO AUTHORIZING THE CITY MANAGER

OR DESIGNEE TO APPROVE THE SALE, AUCTION, OR DISPOSAL OF AGING AND NON- OPERABLE FLEET WITH WSM PUBLIC AUCTIONS.

WHEREAS, the City has determined a more feasible and cost-effective solution by removing aging Public Works vehicles; and,

WHEREAS, it is determined that these aging vehicles are no longer feasible for the City to maintain or operate; and,

WHEREAS, removing selected aging vehicles will have no negative impact on Public Works daily operations or special projects; and,

WHEREAS, the City wishes to sell, auction, or dispose of obsolete and surplus property; and

WHEREAS, the property deemed obsolete or surplus has been identified and is attached; and

WHEREAS, said sale, auction, or disposal of obsolete and surplus property would be performed as prescribed by the City of Wasco Municipal Code; and,

WHEREAS, the sale, auction, or disposal of obsolete and surplus property shall be governed by and construed in accordance with the laws of the State of California; and,

NOW THEREFORE BE IT RESOLVED , by the City Council of the City of Wasco as follows:

SECTION 1: Authorizes the City Manager or designee to approve the sale, auction, or disposal of obsolete and surplus property as identified in Exhibit “A” attached hereto.

36 to 73

-o0o-

I HEREBY CERTIFY that the foregoing Resolution No. 2023 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on March 7, 2023, by the following vote:

COUNCIL MEMBERS:

AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________

VINCENT MARTINEZ,
MAYOR of the City of Wasco

Attest: _______________

__________________________________
MARIA O. MARTINEZ
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco

37 to 73
Make Model Year Plate # Vin/Serial Description
Ford F-700 1982 7752238 1FDND70H32VA23021 Dump Truck
Hyster H60XL 1982 N/A C177B02971L Fork lift
Sterling Base 2002 1132348 49HHBVAK02RK30709 Trash truck Ford F-150 2007 1224912 1FTPX12527NA29800 Truck
Ford E-150 2012 1390257 1FMNE1BW0CDB14202 Van
Ford E-151 2012 1390259 1FMNE1BW2CDB14203 Van
Chevy C70 1987 1013759 1GBS7D4G8HV102488 Dump Truck
Chevy C70 1987 1065276 1GBS7D4G1HV102297 Dump Truck
Ford F-700 1982 781005 1FDNF70H8CVA38808 Dump Truck
Chevy Blazer 2004 1132349 1GNCS13X44K113053 SUV
Chevy C5500 2007 1257926 1GBE5V1G47F419898 Bus
Ford F-700 1992 E029293 1FDNK74P1NVA23292 Box truck
Hyster H60XL 1982 N/A C177B02971L Fork lift
Dodge Dakota 2002 1059728 1B7GL12X42S613056 Small truck Peterbilt Cab Over 2000 1032045 1NPZL00X6YD711890 Trash truck

̺̺
38 to 73
Vehicle Status
Running
Engine damage
Engine damage and parts
Needs Catalytic Converter
Needs Catalytic Converter
Needs Catalytic Converter
Running
Running
Running
Running
CNG fuel tanks out dated
Running
Running
Running
Running
39 to 73
.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Charlie Fivecoat, Chief of Police

DATE: March 7, 2023
SUBJECT: Adopt a Resolution Authorizing the City Manager or Designee to Finalize and Execute a Professional Services Agreement with S.C. Communications, Inc. for acquisitions of two Federal Communications Commission (FCC) approved Police Department radio frequencies, Installation of a City provided Radio Repeater and monthly tower lease agreement.

Recommendation:

Staff recommends the City Council:
1) Adopt a Resolution Authorizing the City Manager or Designee to Finalize and Execute a Professional Services Agreement with S.C. Communications, Inc. for acquisition of two FCC approved Police Department radio frequencies, installation of a City provided Radio repeater, and tower lease space agreement. 2) Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Environmental Review:

The staff has reviewed the proposed activi ty for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the Stat e CEQA guidelines because the proposed activity consists of a governmental fiscal/adm inistrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Discussion:

This Professional Services Agreement is needed to obtain the two (2) Law Enforcement UHF radio frequencies and Federal Communications Commission (FCC) licenses needed for the police department. The Profession Services Agreement also includes the installation of the City’s radio repeater on the S.C. Communications-owned Pheasant Peak communications tower. The Pheasant Peak location has proven to be an optimal location

STAFF REPORT
City of Wasco
.
40 to 73
to ensure uninterrupted public safety radio communications. The ongoing monthly lease for the repeater space with be $450 with a 3% annual CPI adjustment. The estimate from SC Communications for the proposed work is $14,396.24. (Attached) To accommodate volatile pricing and availability, Staff recommends approval of up to $15,000.00 expense under this Professional Services Agreement.

Fiscal Impact:

Fiscal Impact is estimated to be $15,000.00 from the appropriated Police Department start- up funds. Ongoing tower lease costs will be allocated in the FY 23/24 Adopted budget.

No budget action is required with approval of this item.

Attachments:

1. Resolution

2. Agreement with Exhibit A

41 to 73

RESOLUTION NO. 2023 -

A RESOLUTION AUTHORIZING THE CITY MANAGER OR DESIGNEE TO FINALIZE AND EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH S.C. COMMUNICATIONS, INC. FOR ACQUISITION

OF TWO FEDERAL COMMUNICATIONS COMMISSION (FCC) APPROVED POLICE DEPARTMENT

RADIO FREQUENCIES, INSTALLATION OF A CITY PROVIDED RADIO REPEATER AND MONTHLY TOWER LEASE AGREEMENT.

WHEREAS, The City of Wasco is pursuing the formation of a local Police Department, including the establishment of city-wide radio communications; and WHEREAS, The City of Wasco Police Department will require radio communications equipment to operate including a repeater, dispatch base radios, mobile units and portable units; and
WHEREAS, S.C. Communications can facilitate the Federal Communications Commission (FCC) licenses for two (2) UHF Law Enforcem ent frequencies needed for the police department; and
WHEREAS, S.C. Communications has agreed to install a City provided radio repeater on their Pheasant Peak Communications Tower and to provide continued tower lease space for $450. Per month as provided in the quote and subject to final approval of the City Manager and City Attorney.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Wasco as follows:

SECTION 1: Authorizes the City Manager or design ee to finalize and execute a purchase order pursuant to the Estimate attached here to as Exhibit “A” with S.C. Communications, Inc. for two (2) F.C.C Licensed UHF Radio Frequencies, installation of a City-provided repeater on the Pheasant Peak communicatio ns tower, and monthly tower lease subject to the final approval of the City Manager and City Attorney.

-o0o-

42 to 73

I HEREBY CERTIFY that the foregoing Resolution No. 2023 – was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on March 7, 2023, by the following vote:

COUNCIL MEMBERS:

AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________________

VINCENT MARTINEZ
MAYOR of the City of Wasco
Attest: ________________________

__________________________
MARIA O. MARTINEZ
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco
43 to 73
Estimate
Date
3/1/2023
Estimate #
11364
Name / Address
City of Wasco
746 8th Street
Wasco, CA 93280
Attn: Charlie Fivecoats
5303 Woodmere Drive
5303 Woodmere Dr
Bakersfield, CA 93313
Rep
ANO
Project
Signature Total
Subtotal
Sales Tax (8.25%)
Description Qty Rate Total
FCC LICENSE-New Public Safety FCC License 1 1,500.00 1,500.00 -Add 2 UHF analog/digital repeater frequencies
CBL N MALE/N MALE 24 N Male to N Male 1 150.00 150.00T CABLE COAX W/CONN 24 Duplexer cable BNC to N 1 110.00 110.00T LMR 400 Coax 150 1.40007 210.01T
Connector, N-Male Crimp Hex/Knurled Nut for LMR400, Non-Solder Pin
4 25.00 100.00T
450-470 MHz 5 dB Fiberglass Omni Base Station Antenna 1 299.00 299.00T Univ Sliding Pipe Mt Kit for 2-3/8" OD Pipe, 8" Standoff 1 699.00 699.00T 24" Dual Arm Panel Antenna Stand-off Bracket 1 575.00 575.00T Heavy Duty 1-1/2" to 3-1/2" OD Pipe to Pipe Clamp Set 2 141.25 282.50T Tower Work - Installation of antenna, brackets, & running of coax 1 7,500.00 7,500.00 Installation of Repeater and Programming 1 2,500.00 2,500.00 FREIGHT 250.00 250.00T
**Please Note: Installation will be at our Pheasant Peak location.

Monthly cost is $450 with a 3% annual increase. Pheasant Peak is a secure site with a backup generator for no communications loss. _____________________________________
THIS QUOTE IS BASED ON THE FOLLOWING:

This quotation is provided to you for information purposes only and is not intended to be an offer or a binding proposal.

Thank you for your consideration of Motorola products.Quotes are exclusive of all installation and programming charges (unless expressly stated) and all applicable taxes.

Purchaser will be responsible for shipping costs, which will be added to the invoice.

Prices quoted are valid for sixty (60) days from the date of this quote.Unless otherwise stated, payment will be due within thirty days after invoice. Invoicing will occur concurrently with shipping.
$14,396.24
$14,175.51
$220.73
44 to 73
.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Charlie Fivecoat, Chief of Police

DATE: March 7, 2023
SUBJECT: Adopt a Resolution Authorizing the City Manager or Designee to Finalize and Execute a Professional Services Agreement with Sun Ridge Systems, Inc. to Provide software, training, and assistance for computer aided dispatch capability for the Police Department.

Recommendation:

Staff recommends the City Council:
1) adopt a Resolution Authorizing the City Manager or Designee to Finalize and Execute a Professional Services Agreement with Sun Ridge Systemsm Inc. to provide software, training, and assistance for computer aided dispatch capability for the Police Department.
2) Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Environmental Review:

The staff has reviewed the proposed activi ty for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the Stat e CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Discussion:

The City of Wasco City Council approved the startup of the Police Department on October 18, 2022. The startup project has now moved into the communications and report management phase of the project. Sun Ridge Systems, Inc. RIMS computer aided dispatch and records management system is widely used throughout the country and is the primary provider of law enforcement computer aided dispatch software in California.

RIMS allows data sharing with other agencies who also have the Sunridge RIMS platform.

STAFF REPORT
City of Wasco
.
45 to 73
Most of the small agencies in Kern County, along with the Bakersfield Police Department , use the Sun Ridge RIMS computer aided management systems and has interagency sharing agreements.

The City of Wasco will be responsible to pr ovide the requisite servers, mobile computers and desktop workstation hardware for the system along with on-site training facilities.

This professional services agreement with Sunridge Systems, Inc. includes software licenses, training and support for the following component interfaces:

x RIMS Computer Aided Dispatch Software
x RIMS Records Management Software
x RIMS Mobile Computer Software
x RIMS In-Station Mapping Software
x RIMS Mobile Mapping Software
x RIMS Property Room Bar Coding Software
x RIMS Citizen RIMS Public Access Software
x RIMS Collaborate Data Sharing Software

In addition, the two software interfaces required for the State authorized Public Safety Access Point (PSAP) are included in this agreement.

x RIMS E-911 Link Software
x RIMS State Link Software

The RIMS software requires server hardware, operating system and database software to operate. The cost of this infrastructure is not included in this item and will be submitted for Council consideration in a separate agenda item.

Fiscal Impact:

Fiscal Impact is $398,320 to be paid incrementally as follows: 25% due upon contract signing, 25% once software Installation is complete, 25% upon completion of training, and the remaining 25% upon Final Acceptance. Annual ongoing support and maintenance costs (beyond the first year) are anticipated to be $40,350.

Due to equipment lead times and other schedule constraints, it is anticipated that 50% of the cost (approximately $199,160) will be payable in FY 22/23. This cost is not included in appropriations to date for the Police Department start-up. An appropriation of $200,000 from ARPA funds to the Police Department is requested to cover the expense of this item.

The balance of the purchase and support costs will be included in the FY 23/24 Operating Budget.

Attachments:

1. Resolution

2. Agreement with Exhibits

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RESOLUTION NO. 2023 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO AUTHORIZING

THE CITY MANAGER OR DESIGNEE TO FINALIZE AND EXECUTE A SOFTWARE AND SERVICES AGREEMENT WITH SUN RIDGE SYSTEMS, INC. FOR THEIR RIMS SOFTWARE COMPUTER AIDED

DISPATCH PLATFORM
WHEREAS, The City of Wasco is pursuing the formation of a local Police Department, including the establishment of dispatch and case management functions; and WHEREAS, Sun Ridge Systems RIMS computer aided dispatch and records management system is widely used throughout Kern County and allows data sharing with other agencies; and
WHEREAS, Sun Ridge Systems proposes to provid e RIMS computer aided dispatch and records management software including installation, training and support under a software and services agreement subject to final approval of the City Manager and City Attorney.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Wasco as follows:

SECTION 1: Authorizes the City Manager or designee to finalize and execute a software and services agreement as attached hereto as Exhibit “A” with Sun Ridge Systems, Inc. for their RIMS software platform subject to the final approval of the City Manager and City Attorney.

SECTION 2: Authorizes an appropriation of $200,000 from ARPA funds to the Police Department operating budget.

-o0o-

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I HEREBY CERTIFY that the foregoing Resolution No. 2023 – was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on March 7, 2023, by the following vote:

COUNCIL MEMBERS:

AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________________

VINCENT MARTINEZ
MAYOR of the City of Wasco
Attest: ________________________

__________________________
MARIA O. MARTINEZ
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco
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Sun Ridge Systems, Inc. – City of Wasco Page 1
SUN RIDGE SYSTEMS, INC.

SOFTWARE AND SERVICES AGREEMENT

This Software and Services Agreement (“Agreement”) is executed in duplicate as of __________, 2023, between Sun Ridge Systems, Inc., a California corporation (“Sun Ridge”), and City of Wasco, a political subdivision of the State of California (“the City”) located at 746 8th St, Wasco, 93280.

Section 1. Ag reement. That for and in consideration of payments and agreements hereinafter mentioned to be made and performed by the City, and under the conditions set forth in this Agreement, Sun Ridge agrees to provide computer software (“Software”) and services (“Services”) to the City as described in Exhibit A, Scope of Work, attached hereto and incorporated herein. The Software support and maintenance services to be provided by Sun Ridge as part of the Services are more specifically described in Exhibit C attached hereto and incorporated herein (“Software Support Services Agreement”).

Section 2. City Project Manager. Sun Ridge shall work under the general direction of ______________ in fulfilling this Agreement.

Section 3. Scope of Work. The project that is the subject of this Agreement shall consist of the delivery by Sun Ridge to the City of the Software and Services (the “Project”) described in Exhibit A.

Section 4. Payment Schedule. In consideration for the Software and Services to be provided by Sun Ridge under this Agreement, the City agrees to pay Sun Ridge the Total Contract Amount (“Contract Amount”) given in Exhibit B according to the following schedule (“Payment Schedule”):

Milestone Amount of Payment
Contract Signing 25% of Contract Amount
Software Installation Complete 25% of Contract Amount
Training Complete 25% of Contract Amount
Final Acceptance 25% of Contract Amount

The City shall not be entitled to withhold or delay payments due to Sun Ridge pursuant to the above Payment Schedule due to delay in the delivery, installation, or testing of Software items described in Exhibit A where the delay is the re sult of action or inaction or breach of this Agreement by the City, its agents or employees or the action or inaction of a third party which is not within Sun Ridge's reasonable control.

Section 5. Invoices. Invoices shall be sent to:
________________________
________________________
________________________
Upon receipt of the invoice, the City shall verify that the invoice has been properly prepared and that the conditions of payment have been fulfilled. If the payment conditions have been fulfilled, the invoice shall be processed and paid by the City within thirty (30) days after the City’s receipt thereof.
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Sun Ridge Systems, Inc. – City of Wasco Page 2
In addition to any other amounts for which City is liable under this Agreement, City agrees to pay to Sun Ridge a late charge equal to one percent (1%) of the amount due if City fails to pay Sun Ridge any amount that is due and owing pursuant to this Agreement within sixty (60) days after City’s receipt of an invoice from Sun Ridge. Any invoiced amounts that are due and owing under this Agreement which City fails to pay to Sun Ridge within ninety (90) days after City’s receipt of an invoice from Sun Ridge shall thereafter bear interest at the rate of twelve percent (12%) per annum or the highest interest rate allowed by applicable law, whichever is less.

Section 6. Term of Agreement. Unless terminated earlier in accordance with the provisions of this Agreement or applicable law, the term of this Agreement (“Term”) shall be from the date shown on the first page of this Agreement through completion of the Project. Completion of the Project means the installation by Sun Ridge of all of the Software, the completion by Sun Ridge of all training and other Services and the payment by the City to Sun Ridge of the entire Contract Amount. The Project schedule is to be separately generated and agreed to between the parties. Notwithstanding the foregoing, the License described in Section 9 below will remain in effect until it is terminated pursuant to Section 9.

Section 7. Warranty/Disclaimer of Liability.
a. Sun Ridge warrants that upon delivery the Software substantially conforms to its Documentation and is free from defects that will materially impair its use. The City’s sole and exclusive remedy for breach of this warranty will be repair or replacement of the Software. Sun Ridge will make reasonable efforts to correct errors in the Software, but does not warrant that the Software is error-free or will perform without interruption. The City has relied solely upon its own investigation and judgment in selecting the Software and not upon any representations or promises of Sun Ridge except as may be expressly stated in this Agreement. b. THE FOREGOING WARRANTY IS IN LIEU OF ALL OTHER

WARRANTIES PERTAINING TO THE SOFTWARE, EXPRESS OR IMPLIED, AND SUN RIDGE

SPECIFICALLY DISCLAIMS ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE.
c. IN NO EVENT WILL SUN RIDGE BE LIABLE FOR LOST

BUSINESS, INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES,

HOWEVER CAUSED, WHETHER FOR BREACH OF WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE, STRICT LIABILITY, OR OTHERWISE) ARISING OUT OF THE

QUALITY, CONDITION OR USE OF THE SOFTWARE OR ANY OTHER PART OF THE PRODUCT. IN NO EVENT WILL SUN RIDGE BE LIABLE FOR ANY AMOUNT WHICH EXCEEDS THE AMOUNT PAID BY THE CITY FOR THE PRODUCT.

Section 8. Fi nal Acceptance. For thirty (30) days from the beginning of Agency’s Operational Use of the Software or forty (40) days after the completion of installation and training by Sun Ridge, whichever comes first (the “Test Period”), Agency shall test the system for defects and anomalies. “Operational Use” is defined as the Agency’s use of the Sun Ridge Software in the course of the Agency’s daily business activities. During the Test Period, Sun Ridge shall address and attempt to resolve issues with the Software identified by Agency under the Software Support Services Agreement (Exhibit C). At the end of the Test Period, Agency shall accept or reject the Software as follows:
a. If City determines that the Software is performing to its satisfaction it shall immediately provide written notice to Sun Ridge of final acceptance of the Software (“Final Acceptance Notice”), and upon receipt of a valid invoice from Sun Ridge, shall process and pay the final milestone of the Contract Amount including any additional outstanding milestone Payment Amounts. Any remaining issues with the Software shall be covered as part of the original 50 to 73
Sun Ridge Systems, Inc. – City of Wasco Page 3
cost of the system and handled as maintenance items under the Software Support Services Agreement (Exhibit C).
b. If City decides to not accept the Software, then it must so notify Sun Ridge in writing within five (5) calendar days after the end of the Test Period (a “Rejection Notice”). If a Rejection Notice is given, this Agreement shall be automatically terminated and all payments already made by City to Sun Ridge, less the cost of project management, installation, data conversion, and training services provided up to the date of termination shall be returned to City by Sun Ridge within thirty (30) days after receipt of the notice. The terms of Section 11 and all other provisions of this Agreement that expressly survive such termination shall apply. c. If City fails to provide a Final Acceptance Notice or a Rejection Notice within five (5) calendar days after the end of the Test Period, then City’s final acceptance of the Software shall be considered to have occurred and City and Sun Ridge shall proceed as described in section 8.a above.

Section 9. Software License. Subject to the terms, conditions, limitations and restrictions set forth in this Agreement, Sun Ridge grants to the City a nonexclusive and non- transferable license, effective upon the City’s Final Acceptance of the Software pursuant to Section 8 above, to use the Software in connection with the City’s normal and customary daily operations substantially as they exist as of the date of commencement of the Term as described below (the “License”). The City shall acquire no ownership or other rights in or to the Software except for the License granted hereunder, and title to the Software shall at all times remain with Sun Ridge.

a. The following additional terms, conditions and limitations apply to the License:
i. The City may use the Software on all computers in the City’s agency. Software may not be used at any other agencies unless explicitly agreed to in writing by Sun Ridge;

ii. The City may make a copy of the Software for backup or modification purposes only in support of the City’s authorized use of the Software hereunder as Sun Ridge has expressly authorized; and
iii. No one using the Software, and no one for whose benefit the Software is being used, shall sublicense, resell, distribute, market, provide or otherwise make available the Software or any part or copies thereof to any third party. iv. The City shall not transfer, use, or export the Software in violation of any applicable laws, rules, or regulations of any government or governmental agency. v. The City shall not use the Software to disrupt, disable, or otherwise harm the operations, software, hardware, equipment, and/or systems of a business, institution, or other entity, including, without limitation, exposing the business, institution, or other entity to any computer virus, trojan horse, or other harmful, disruptive, or unauthorized component.
vi. The City shall not embed the Software in any third-party applications, unless expressly permitted under this Agreement or otherwise authorized in writing in advance by an authorized officer of Sun Ridge.
vii. The License granted under this Agreement shall apply only to the object code for the Software. No one using the Software, and no one for whose benefit the 51 to 73
Sun Ridge Systems, Inc. – City of Wasco Page 4
Software is being used, shall have the right to use or have access to the source code for the Software, and neither the City nor anyone using the Software pursuant to this License will modify, change, merge, adapt, translate, reverse engineer, decompile, disassemble or prepare derivative works based upon the Software.
viii. The City acknowledges that the Software and the
Documentation constitute trade secrets of Sun Ridge. The City agrees to maintain the confidentiality of the Software and the Documentation, and shall take commercially reasonable steps to preserve that confidentiality pursuant to Section 12 of this Agreement.

b. The term of the License shall commence upon Final Acceptance of the Software by the City, and shall continue until the License is terminated as provided below. i. Sun Ridge may immediately terminate the License in the event of any failure by the City to comply with the terms or conditions of this Agreement by giving written notice of such termination to the City. In the event the City has leased the Software from Sun Ridge, the License will terminate automatically upon termination of the lease. Upon such termination, the City shall immediately cease further use of the Software and will cause all copies of the Software to be destroyed or returned to Sun Ridge.

ii. The City may terminate the License at any time by giving written notice thereof to Sun Ridge and by destroying or returning to Sun Ridge all copies of the Software. The City acknowledges and agrees that any election by the City to terminate the License hereunder will not entitle the City to any refund of amounts paid or compensation of any kind from Sun Ridge.

iii. Upon any termination or expiration of the License, an authorized representative of the City shall certify in writing to Sun Ridge that all copies of the Software and the Documentation which were the subject of the License have either been destroyed or returned to Sun Ridge as required above.
iv. The provisions of Sections 7 and 11 through 13, inclusive, shall survive the expiration or termination of this Agreement. c. Sun Ridge may, at its option, release updates to or new versions of the Software. If the City elects to obtain any update or new version of the Software, the use of such update or new version will be subject to the terms and conditions of this Agreement.

d. Except as expressly provided in this Agreement, Sun Ridge retains all intellectual property rights and other rights to the Software, Documentation (as defined below), and the source code for the Software.

Section 10. Indemnity and Insurance.
a. Sun Ridge agrees to indemnify, defend, and hold harmless the City and its officers, directors, shareholders, employees, and agents (the “City Indemnified Parties”) from any and all claims, demands, liabilities, and costs, including attorney’s fees (“Claims”), arising out of or relating to (i) any actual infringement of a third-party’s intellectual property rights or (ii) the negligence or willful misconduct of any employee or agent of Sun Ridge occurring during or as a result of Sun Ridge’s performance of its obligations hereunder, provided that Sun Ridge shall have no indemnity or other obligations to the City hereunder to the extent any such Claims arise from or are the result of the negligence or other fault of the City or its employees, agents or other contractors nor shall the foregoing indemnity and hold harmless obligations of Sun Ridge extend to or cover any Claims arising from or relating to claims of defects or errors in the Software 52 to 73
Sun Ridge Systems, Inc. – City of Wasco Page 5
or the City’s use or inability to use the Software. This indemnity obligation shall survive the expiration, cancellation or termination of this Agreement. Notwithstanding the foregoing, the City expressly waives, releases, and agrees that neither Sun Ridge nor Sun Ridge’s officers, directors, shareholders, employees, agents and affiliates shall have any liability for any individual’s or entity’s lost business, direct damages, incidental or consequential damages, or any other Claims arising out of or related to the use or implementation of the Software. b. During the term of this Agreement, Sun Ridge shall comply with the following insurance requirements:
i. Workers’ Compensation. Sun Ridge shall fully comply with the terms of the law of California concerning workers’ compensation. Said compliance shall include, but not be limited to, maintaining in full force and effect one or more policies of insurance insuring against any liability Sun Ridge may have for workers’ compensation. Said policy shall also include employer’s liability coverage of $1,000,000 per accident for bodily injury or disease.

ii. General Liability Insurance. Sun Ridge shall obtain at its sole cost and keep in full force and effect during the term of this Agreement commercial general liability insurance in the amount of $1,000,000 per occurrence for bodily injury, and property damage personal injury; coverage includes products and completed operations,. Said insurance shall provide (1) that the City, its officers, and employees shall be included as additional insureds under the policy, and (2) that the policy shall operate as primary insurance, and non-contributory.

iii. Automobile Liability Insurance. Sun Ridge shall obtain at its sole cost and keep in full force and effect during the term of this Agreement business automobile liability insurance in the amount of $1,000,000 combined single limit per occurrence for bodily injury and property damage. Said insurance operate as primary insurance, and non-contributory. iv. Certificates of Insurance. Sun Ridge shall file with City upon the execution of this Agreement, certificates of insurance which shall provide that no cancellation, major change in coverage, expiration, or nonrenewal will be made during the term of this agreement, without thirty (30) days written notice to the City prior to the effective date of such cancellation, or change in coverage.

Section 11. Termination Rights. Either party may terminate this Agreement upon material breach of any of the terms of this Agreement by the other Party, after first giving the other party written notice of such breach and thirty (30) days to cure. If the breaching party does not cure the breach within the allotted time, the Ag reement will be terminated. Upon Termination, each party will return, delete, or destroy any copies, whether tangible or electronic, of Confidential Information obtained from the other party pursuant to this Agreement, including but not limited to any Documentation and any Confidential Information stored on any equipment that may be returned, and certify to the other party in writing within five (5) business days of the termination date that it has done so.

Section 12. Confidential Information. “Confidential Information” means any and all confidential information of a party to this Agreement that is not generally known to or by members of the public, including but not limited to businesses that compete with such a party, including but not limited to the Software and the Documentation pertaining thereto. Confidential Information shall not include information that is now or becomes part of the public domain, is required by applicable law to be disclosed, was already known by the receiving party at the time of disclosure, is independently developed by the receiving party without any use of Confidential Information, or is lawfully obtained from a third party. “Documentation” means those visually readable materials developed by or for Sun Ridge for use in connection with the Software, in either written or electronic form.

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Sun Ridge Systems, Inc. – City of Wasco Page 6
Each party agrees to protect the other party’s Confidential Information. Confidential Information will not be used or disclosed except as authorized by the providing party. Confidential Information will be disclosed to employees of the receiving party only on a “need to know” basis and only after such employees are informed of the confidential nature of the information and obligated to maintain confidentiality.

If a party or any party acting on its behalf is required to disclose by order of a court of competent jurisdiction, administrative agency or governmental body, or by subpoena, summons or other legal process, or by law, rule or regulation, or by applicable regulatory or professional standards to produce Confidential Information, that party shall promptly (and prior to such disclosure) notify the other party in writing of such demand or requirement whereupon the parties shall cooperate and take all reasonable acts (without significant cost or expense to the notifying party) to exhaust the legal avenues available to maintain the confidentiality of such Confidential Information, unless the party whose Confidential Information is at issue consents to the production and disclosure of such Confidential Information. In all events, only that portion of the Confidential Information specifically requested by the tribunal or person compelling such disclosure shall be provided and no interpretation or analysis of such data prepared for the purpose of such disclosure shall be disclosed unless approved the party whose Confidential Information is at issue or required by law.

Section 13. General Terms.
a. Governing Law. This Agreement will be construed by and enforced in accordance with the laws of the state of California. b. Arbitration. If a dispute arises from or related to this Agreement or the breach of this Agreement and if such dis pute cannot be settled through direct discussions, the parties agree to first endeavor to settle the dispute in an amicable manner by mediation to be held in Sacramento, California, under the Commercial Mediation Rules of the American Arbitration Association before resorting to arbitration. Thereafter, any unresolved controversy or claim arising from or relating to this Agreement, or breach of this Agreement, shall be settled in arbitration to be held in Sacramento, California. The arbitration will be governed by the Commercial Arbitration Rules of the American Arbitration Association, and the parties shall be allowed discovery in accordance with the California Code of Civil Procedure. If Sun Ridge and the City cannot jointly select a single arbitrator to determine the matter, one arbitrator shall be chosen by each of Sun Ridge and the City (or, if a party fails to make a choice, by the American Arbitration Association on behalf of such party) and the two arbitrators so chosen will select one additional arbitrator.

The decision of the single arbitrator jointly selected by Sun Ridge and the City, or, if three arbitrators are selected, the decision of any two of them will be final and binding on the parties and the judgment of a court of competent jurisdiction may be entered on such decision. The prevailing party shall be entitled to recover reasonable fees and expenses resulting from any arbitration proceeding.
c. Severability. If any provision of this Agreement shall be held to be invalid, illegal, or unenforceable, such finding shall not affect the validity, legality, or enforceability of the remaining provisions.
d. Assignment. Parties may not transfer, assign, or sublicense this Agreement, any license hereunder, or any of its rights or duties hereunder to any other person, site or corporation without the prior written consent of the other party. Any attempted transfer, assignment, or sublicense made without prior written consent shall be completely void. e. Notice. A ny notice requested or permitted to be given hereunder shall be sent prepaid, certified mail, return receipt requested, and shall be deemed to have been given on the third (3rd) business day after mailing to the other party as follows: to the City at the 54 to 73
Sun Ridge Systems, Inc. – City of Wasco Page 7
address indicated in the initial paragraph of this Agreement or to electronic mail address ______________________; to Sun Ridge Systems at P.O. Box 5071, El Dorado Hills, CA 95762, or electronic mail address [email protected]. Notices may be given by electronic mail transmission to such address as may be specified by the party for such purpose and shall be deemed to have been given when transmitted to such address with confirmation of a successful transmission.
f. I ndependent Contractors. The parties to this Agreement shall constitute independent contractors. Nothing in this Agreement shall be construed as establishing any employment, partnership, joint venture or similar arrangement between the parties, and no party has any authority to commit any other party to any obligation to any other person or entity, unless expressly agreed to in writing signed by such party. g. Force Majeure. Sun Ridge shall not be responsible for interruption of, interference with, diminution of, or suspension of any of its products or services, including performance failure, which are caused by strike, lockout, riot, epidemics, war, government regulation, fire, flood, natural disaster, acts of God, utility failures, losses or injuries arising directly or indirectly from criminal acts, negligent acts of others, malfunctions or inadequacies of equipment or service not directly within the control of Sun Ridge. h. Authorization/Entire Agreement/Modification. T his Agreement will be effective upon signing by the City and Sun Ridge. This Agreement is the complete and final Agreement of the parties relating to the subject of this Agreement and it replaces and supersedes any prior or contemporaneous oral or written understandings or agreements. No alteration or variation to the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto.

T his Agreement has been executed by the parties hereto, from the date shown on the first page.

SUN RIDGE SYSTEMS, INC.

By:
__________________________________
Anthony B. Richards
Its: President
[customer name]

By:
__________________________________

Its:

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Sun Ridge Systems, Inc. – City of Wasco Page 8
Exhibit A Scope of Work
Section 1 – Software Licenses

The City has purchased the following software licenses:
x RIMS Computer Aided Dispatch Software
x RIMS Records Management Software
x RIMS Mobile Computer Software
x RIMS In-Station Mapping Software
x RIMS Mobile Mapping Software
x RIMS Property Room Bar Coding Software
x RIMS Citizen RIMS Public Access Software
x RIMS Collaborate Data Sharing Software

The City has purchased the following RIMS interface software licenses:
x RIMS E911 (Intrado Viper) Link Software
x RIMS State Link (CLETS) Software

Section 2 – Hardware/Equipment
Sun Ridge is providing one Worth Data Bar Code Scanner.

Section 3 – Third-Party Software

Sun Ridge is providing no Third-Party software.

Section 4 - Installation
Sun Ridge will install all Sun Ridge provided Software on City-provided servers and will instruct City staff on how to install the client workstation Software and Mobile Software. The City ’s servers and workstations (including desktop and laptop computers as well as Android and/or iOS devices) shall meet the minimum specifications set forth in Section 11. Access to City-supplied servers shall be via unattended remote access using a product called Bomgar by Beyond Trust, provided by Sun Ridge.

As part of installation, Sun Ridge will setup a basic system backup process to local disks.

Section 5 – Configuration
Sun Ridge will provide the following sessions to the City’s designated RIMS Administrators:

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Sun Ridge Systems, Inc. – City of Wasco Page 9
Initial Setup: Consists of two (2) sessions, not to exceed four (4) hours per session, consisting of instruction on the preliminary configuration of RIMS.

Initial Setup is conducted over the phone and via remote access to the City’s RIMS via remote access. The City staff will be given specific assignments to be completed at the conclusion of the sessions.

RIMS Configuration: Consists of up to 16 hours conducted onsite or via remote access. This session continues the system setup that was started with the Initial Setup sessions. The RIMS Administrators will be instructed on how to configure RIMS to most closely meet the desired operational procedures of the City. In some cases, the RIMS Administrators may find that modifying existing procedures may be desired to take full advantage of RIMS functionality. Discussions will include:
x Customization of drop-down menu choices for 200+ fields*

x The City’s records management operational decisions

x Paper flow vs. paperless vs. less paper for records

x Selection of case format type

x Review of data conversion processes and implementation, including reviewing data and starting data translations if converted data is available at the time the session is scheduled.

Section 6 - Map Engineering Services
Sun Ridge will provide map engineering services assuming an ESRI-based map source. This process involves the City supplying an ERSI street centerline file (and layers) to Sun Ridge so that Sun Ridge can build maps for use by the RIMS mapping software products.

Section 7 – Street File (aka “Geofile”) Load
The City and Sun Ridge will work together to determine the best street file source. One “load” of this source file into RIMS is included in the scope. If the City determines that additional iterations of the street file are to be loaded (due to updates or corrections) or determines an alternative source for the street file is preferred, Sun Ridge may charge additional fees for the additional loading.

Section 8 - Integration.

Sun Ridge shall provide RIMS sided interfaces fo r all third-party software applications listed in Section 1 above. The City must coordinate with third-party vendors to complete and test each interface.

Section 9 - Training
Sun Ridge will provide “end user” training on-site at locations selected by, and at facilities provided by, the City. Training days for a session are consecutive and may include weekends. Sun Ridge 57 to 73
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and the City shall mutually agree on the training dates. Class times shall begin at 8 a.m. PST and finish by 5 p.m. PST . Sun Ridge will provide the City with a training plan at least 30 days prior to the first training session. The training plan will generally following the format and total number of classes in the chart below but the specifics shall be mutually agreed upon by the Parties. Any unused training days may be rescheduled at a future date or the value of each training day may be credited back to the City.

Sun Ridge will provide course materials/handouts in an electronic format in advance of the training. A “session” is a repeat of the same class/material.

End User Training

Subject
Sessions
Offered
Days Per
Session
Total
Days

Class Size

CAD/Dispatcher

1 2

2 No more than
1 student per
workstation/10
students per
session max

Officer/Mobile Training

2 2

4 No more than
2 students per
workstation/20
students per
session max

Records

1 1

1 1 student per
workstation
(also must
attend Day 1
of Officer
Training)
Property Room 1 1 1
1 student per
workstation
(also must
attend Day 1
of Officer
Training)
Admin Review 1 1 1 TBD

IT Overview

1 1

1 IT Staff –
Conducted as
part of System
Cutover

Section 10 - Go Live Support

Two (2) Sun Ridge staff will be on-site the day of system cutover to answer questions and address any system problems.
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Section 11 - The City’s Responsibilities

The City is responsible for the following:

- Installation of Software on all remaining client workstations - Installation of Software on all remaining mobile computers - Installation of Software on all remaining smartphone/tablet devices - Coordinate and schedule resources of the City to include IT staff - Identify RIMS Administrators
- Provide data communications infrastructure (network, wireless, internet, intranet) - Complete, submit and gain approval of updated DOJ CLETS application - Coordinate testing of the CLETS Message Switch
- Complete CIBRS certification
- Contact third party vendors and any other required third-parties and coordinate their schedules and costs they may charge the City to provide, install and test their portion of the interface to RIMS.
- Provide Geofile (aka “street file”) source and build-out - Ensure accuracy of the geofile
- Provide initial map source file
- Ensure all user-maintained configuration and data validation tables are completed prior to the start of training
- Provide training facilities and workstations (meeting minimum workstations requirements) and ensure access to RIMS training database from the training location(s)
- Training facilities must meet current Federal, State and local guidelines for health and safety, including those that may affect class size and physical configuration
- Make paper copies of class materials and handouts provided by Sun Ridge - Schedule the City’s staff into requisite classes
- Assume any costs for staff overtime or other expenses incurred to support the training schedule
- The City will allow unattended remote access (during implementation) to Sun Ridge using Bomgar by BeyondTrust remote access software

- The City will provide the following system software/hardware meeting the following minimum specifications:

- Database Software: Microsoft SQL Server software (Enterprise Edition) required to run the RIMS database.

- Servers: RIMS software supports a traditional hardware platform or a 59 to 73
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virtual platform. The hypervisor software products supported - VMWare, Hyper-V, and others. T h e City will need one database server and one application server. The application server does not require as much disk or RAM as the database server.
x Minimum Specifications (If using existing hardware) Monitor Resolution:
1920 x 1080

PC Workstations Database Server
Windows 10+ Microsoft Windows Server 2016+
4 GB RAM 16 GB RAM
Any size disk 1 TB Disk
Microsoft SQL Server 2016+

x Recommended Specifications (If purchasing new hardware) Monitor Resolution: 1920 x 1080

PC Workstations Database Server
Windows 10+ Microsoft Windows Server 2016+
8 GB RAM 32 GB RAM
Any size disk 2 TB Disk
Microsoft SQL Server 2016+

x Minimum Specifications (If using existing PCs) - Monitor Resolution: 1920 x 1080

PC Workstations
Windows 10+
4 GB RAM
Any size disk
x Recommended Specifications (If purchasing new PCs) -
Monitor Resolution: 1920 x 1080

PC Workstations
Windows 10+
8 GB RAM
Any size disk

x Mobile Computer Specifications - Recommended
Specifications (If purchasing new PCs) Monitor Resolution:
1920 x 1080
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Sun Ridge Systems, Inc. – City of Wasco Page 13

Mobile Computers
Windows 10+
8 GB RAM
Any size disk

x Additional Features for Mobile Computers: Wireless-Based Modem, Virus Protection Software, 2 or more USB ports, Internet Access (for Google Maps).

x Option features for Mobile Computers: Touchscreen, Driver License Reader (USB), and Fingerprint reader by Digital Persona.

x Property Room Specifications:
Provide a minimum of one (1) DYMO LabelWriter 450 Turbo Label Printer Provide a minimum one (1) month supply of Dymo Labels # 30256 for Property Room

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Exhibit B – Contract Amount

Item Price
RIMS Computer-Aided Dispatch and Records Management Software $137,000 RIMS Mobile Computer Software $41,000
RIMS In Station Mapping Software $20,000
RIMS Mobile Mapping Software $9,000
RIMS Property Room Bar Coding Software $19,000
RIMS Citizen RIMS Public Access Software $13,000
RIMS E911 Link Software $10,000
RIMS State Link Software (CLETS) $10,000
RIMS Collaborate Data Sharing Software $10,000
Mapping Data Engineering Services $2,500
Worth Data Bar Coding Equipment $1,700
Installation and Training $84,630
Annual Support and Updates – First Year $40,350
California Sales Tax $140
CONTRACT AMOUNT $398,320
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Sun Ridge Systems, Inc. – City of Wasco Page 15
Exhibit C – Support Services Agreement
This is a description of the software support, maintenance, and enhancement services to be provided by Sun Ridge Systems, Inc. (“SRS”) to the City (“Licensee”) as part of a Software Support Services Agreement (“Agreement”). This Agreement covers all RIMS public safety software (Software) licensed by the Licensee.

Under this agreement SRS agrees to provide the following services and products to Licensee:

1. Coverage Hours. SRS will provide a toll-free phone number for Licensee to call whenever a covered problem occurs. Normal service hours will be Monday-Friday, 8AM-5PM PST, with the exception of common federal holidays (“Holidays”). However, for instances with the Licensee’s system is completely inoperable due to a SRS software problem (“Critical Problems”) preventing basic system operation, service will be available 24 hours, 7 days a week, Holidays included.

2. SRS Response to reported problems. SRS agrees to provide service and assistance as expeditiously as possible as follows:
a. Most problems will be resolv ed with the initial phone call. b. For problems that cannot be immediately resolved, SRS will work to resolve the problem based on the severity of the problem and the urgency reported by Licensee. භ For Critical Problems, SRS personnel will work with Licensee until the situation is resolved.
භ For problems that are not Critical Problems that have a lesser though continuing impact on operations of Licensee (“non-critical problems”), SRS will endeavor to provide a solution or work around within 72 hours of the problem being reported to SRS by the Licensee.
භ For problems that are not Critical Problems and are not non-critical problems (“Minor Problems”) SRS may, at its discretion, either issue a near term "fix release" of the product or include the fix in the next scheduled product update.

3. Licensee equipment and software responsibilities. Licensee agrees to allow SRS to remotely connect to Licensee’s system when a problem is reported. SRS uses BeyondTrust Remote Access Software for this purpose. BeyondTrust software provides superior security and does so over an ordinary internet connection via a SRS server that hosts a BeyondTrust security hardware appliance.

W ith Licensee’s permission, SRS will use this connection to examine data files related to reported problems and to provide updates and corrections when necessary.

4. Provision of software updates. SRS will provide, at no additional cost, all new enhanced and updated versions of software licensed to Licensee. This software will be provided with detailed installation instructions for installation by Licensee. If desired, Licensee may retain SRS to 63 to 73

Sun Ridge Systems, Inc. – City of Wasco Page 16
perform any installation at additional cost to be determined on a per case basis. Updates are distributed via download from the SRS ftp web site. SRS will not be obligated to provide service for release versions that are more than two annual release versions older than the current release.

5. Term. The term of this Agreement shall be one year from the date stated in the initial paragraph and shall be automatically annually renewed for another year upon payment of the invoice. Payment for the year is due in advance the day the services begin. Non-payment of the support invoice within 60 days as described in Section 6 shall be cause for terminating or suspending the Agreement at the discretion of SRS. Any requested changes to the Agreement for a new term must be received by the end of the previous term. This includes any changes to the list of products covered.

6. Limitations. SRS agrees to provide support only for public safety application software provided by SRS. Other software used by Licensee (word processing, spreadsheet, etc.) is not included in this Agreement. PC and network operating system software and Microsoft SQL Server database system software is similarly not included, although SRS may assist Licensee in isolating problems to this software. Also specifically excluded is responsibility for administration, support, or maintenance of your server, computer network, operating systems, or database (Microsoft SQL Server).

Licensee may request that SRS provide support services outside the limitations of this Support Services Agreement. If SRS agrees to provide any requested additional support services, which SRS may do or decline to do in its sole discretion, such support services will be provided at SRS’s then-current hourly labor rate and on such other terms and conditions as SRS may require.

This Agreement does not include equipment maintenance or assistance in diagnosing hardware problems including but not limited to PCs, printers, network, scanners and other computer peripheral devices with the exception that SRS will assist Licensee in determining whether a problem is RIMS application software in nature.

Additionally, this Agreement does not include updates or reloading of the street file or regeneration of maps from updated data sources which may become available to the Licensee.

If desired, Licensee may retain SRS to perform updates of this files at additional cost to be determined on a per case basis.

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.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager

DATE: February 21, 2023
SUBJECT: Approval of Travel Expenses Exceeding $500.00 for the Council Member Garcia and Council Member Reyna to attend the ICSC Conference scheduled for May 21-23, 2023 in Las Vegas, Nevada.

Recommendation:

Staff recommends the City Council:
1) Approval of Travel Expenses Exceeding $500.00 for the Council Member Garcia and Council Member Reyna to attend th e ICSC Conference scheduled for May 21-23, 2023 in Las Vegas, Nevada, and
2) Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Environmental Review:

Discussion:

The ICSC Conference provides network opportunities with invaluable resources, connections, and industry insigh ts and actively works together to shape public policy.

Membership also entitles enrolled staff to significant (currently 50%) discounts on the cost of regional ICSC conferences and marketing events.

The requested membership and travel, in conjunction with the City’s recent professional services contract with Retail Strategies, aims to introduce the City of Wasco as a viable candidate for additional shops and retailers throughout the city.

STAFF REPORT
City of Wasco
.............
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The cost of the training, hotel fees, and food per diems will exceed the Expense and Use of Public Resources Policy Limits established by City of Wasco Resolution No. 2006-2327, limiting expenses to $500.00 per trip.

Fiscal Impact:

It is extimated the cost of the travel and training of the ICSC Conference will not exceed $2,000.00. The adopted FY 2022-20 23 Operating Budget contains sufficient funding to cover this expense, no budget action is required.

Attachments:

1. Conference information
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Wasco City CouncilMarch 7, 2023

Wasco City Council
March 7, 2023