City of Wasco City Council Special Meeting Agenda, May 25, 2023 .
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In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department at 661 -758-7215 or via email at [email protected] within 48 hours of the meeting or sooner.
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AGENDA AVAILABILITY
: The City Council Agenda is posted on the bulletin board at the entry of City Hall 746 8th Street, Wasco, at the entrance of 764 E Street, Wasco, and at the entry of the Sheriff’s Office 748 F Street, Wasco. The agenda packet , meeting minutes, and archived City Council meetings are available on the City’s website at www.cityofwasco.org.
Agenda Materials:
City Council agenda materials are released no later than 24 hours prior to a Special meeting and are available to the public at the City Clerk’s Office, 746 8th Street, Wasco, CA, in a public binder at each City Council meeting, and on the City’s website at https://www.cityofwasco.org/AgendaCenter PUBLIC
COMMENTS: This is a special meeting , and only comments or statements concerning the Agenda items listed below are allowed (GC54954.3a). Public comments may be made in person or via email to [email protected] no later than 4:00 pm May 25, 2023.
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very effort will be made to read your comment into the record; however, they are limited to two (2) minutes. If a comment is received after the specific time mentioned above but before the meeting is adjourned, the comment will still be included as a part of the record of the meeting but will not be read into the record.
P
lease be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
AGENDA
Special City Council Meeting,
Successor Agency to the
Former Redevelopment Agency and the
Wasco Public Finance Authority
Thursday, May 25, 2023 – 5:30 p.m.
Council Chambers
746 8th Street, Wasco, CA 93280
www.cityofwasco.org
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City of Wasco City Council Special Meeting Agenda, May 25, 2023 SPANISH INTERPRETATION: If you need an interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at 661-758-7215 or via email at [email protected]. Subject to availability
INTERPRETACIÓN EN ESPAÑOL: Si necesita una interpretación de sus comunicaciones al Concejo Municipal del español al inglés, comuníquese con el Departamento del Secretario de la Ciudad al 661 -758-7215 o por correo electrónico a [email protected]. Sujeto a disponibilidad.
SPECIAL MEETING – 5:30 p.m.
1) CALL TO ORDER: Mayor Martinez
2) ROLL CALL: Mayor Martinez, Mayor Pro Tem Garcia, Council Members: Medina, Reyna, Saldaña
3) FLAG SALUTE: led by Mayor
4) NEW BUSINESS:
a. Adopt a Resolution Authorizing the City Manager or Designee to Approve the purchase orders from Coach West Endera to purchase one (1) Electric Cutaway Bus for the amount of $239,811.76 and A-Z Bus Sales to purchase two (2) Electric Vans for the amount of $297,591.93 for the Transit Department, and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.
b. Review and Direction to Staff regarding t he Preliminary Proposed Annual Operating General Funds, Enterprise Funds, Special Revenue Funds Budget, and New Capital Improvement Projects for the Fiscal Year of 2023 -2024, and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.
5) ADJOURNMENT:
This is to certify that this agenda was posted at Wasco City Hall on May 24, 2023, on/or before 5:30 p.m. The agenda is also available on the City website at www.cityofwasco.org.
______________________________________
Monica Fores, Deputy City Clerk
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.
TO: Honorable Mayor and Council Members
FROM: M. Scott Hurlbert, City Manager
Maria O. Martinez, City Clerk
Maria Lara, Assistant City Manager
DATE: May 25, 2023
SUBJECT: Adopt a Resolution Authorizing the City Manager or Designee to Approv e the purchase orders from Coach West Endera to purchase one (1) Electric Cutaway Bus for the amount of $239,811.76 and A-Z Bus Sales to purchase two (2) Electric Vans for the amount of $297,591.93 for the Transit Department.
Recommendation:
Staff recommends the City Council:
1) Adopt a Resolution Authorizing the City Manager or Designee to Approve the purchase orders from Coach West Endera to purchase one (1) Electric Cutaway Bus for the amount of $239,811.76 and A -Z Bus Sales to purchase two (2) Electric Vans for the amount of $297,591.93 for the Transit Department.
2) Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.
Environmental Review:
The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
Discussion:
On July 2022, the City of Wasco was awarded a California State Transportation Agency (CalSTA) Transit and Intercity Rail Capital Program (TIRCP) grant in the amount of one million dollars ($1,000,000), to purchase three (3) medium electric shuttle buses and
STAFF REPORT
City of Wasco
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implement a contactless payment system that aligns with California Integrated Travel Project efforts.
The electric buses will support Wasco’s Dial-a-Ride shuttle services shifting towards a greener source of energy, providing long-term sustainability, and compliance with the California Air Resources Board’s requirement for public transit agencies to transition to 100% zero-emission fleets by 2040, Wasco is working to achieve this important goal by 2026.
The City of Wasco, is a member of the California Association for Coordinated Transportation (CALACT) and has access to purchase a variety of transit vehicles from the CALACT/MBTA P urchasing Cooperative. The Cooperative provides a federal and California State compliant purchasing solution that allows Wasco to select, not settle for the vehicle that best meets o ur transit needs. The Cooperative offers a variety of ADA compliant vehicles from a low floor minivan to large cutaway vehicles.
The City is utilizing the following CALACT/MBTA Purchasing Cooperative Request for Proposals (RFP)#20-01 for the procurement of the electric buses. The City requested two separate quotes (see attached quotes) from the following approved vendors:
VENDOR ITEM QTY AMOUNT
A-Z Bus Sales
RFP#20-01
Ford Transit 350 EV Van 2 $297,591.93
CoachWest
Endera RFP#20-01
Class Z EB 2 (Zero
Emission Bus) Ford E450
1 $239,811.76
Fiscal Impact:
This project has secured multiple grants and is part of t he approved FY 22/23 Capital Improvement Program (CIP)- (PROJECT NO. 20205-3 Zero Emission Transit Buses).
Attachments:
1. Resolution
2. Quotes
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RESOLUTION NO. 2023 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO AUTHORIZING THE CITY
MANAGER OR DESIGNEE TO APPROVE THE PURCHASE ORDERS FROM COACH WEST ENDERA TO PURCHASE ONE (1) ELECTRIC CUTAWAY BUS FOR THE AMOUNT OF $239,811.76 AND A-Z BUS SALES TO PURCHASE TWO (2) ELECTRIC VANS FOR THE AMOUNT OF $297,591.93 FOR THE
TRANSIT DEPARTMENT
WHEREAS, the City wishes to purchase one (1) electric cutaway bus and two (2) electric vans for the transit department Dial A Ride service; and, WHEREAS, on July 2022 the City of Wasco was awarded a California State Transportation Agency (CalSTA) Transit and Intercity Rail Capital Program (TIRCP) grant in the amount of $1 million dollars ($1,0000,000.00) to purchase three (3) medium electric shuttle buses; and, WHEREAS, the City is a member of the California Association for Coordinated Transportation (CALACT) and has access to purchase a variety of transit vehicles from the CALACT/MBTA Purchasing Cooperative; and,
WHEREAS, the City is utilizing the following CALACT/MBTA Purchasing Cooperative Request for Proposals (RFP) #20-01 for the procurement of the electric buses; and,
WHEREAS, the City requested two separate quotes from the approved vendors CoachWest Endera as hereto as Exhibit “A” and A-Z Bus Sales as hereto as Exhibit “B”.
NOW, THEREFORE, BE IT RESOLVED , that the City Council of the City of Wasco as follows:
SECTION 1: Authorizes the City Man ager or designee to finalize and execute a purchase order pursuant to the quotation s attached hereto as Exhibit “A” with Coach West Endera and Exhibit “B” with A-Z Bus Sales.
SECTION 2: Authorizes the City Manager, or designee is hereby authorized and empowered to execute in the name of the City of Wasco all grant documents, including but not limited to, applications, agreements, amendments, reports , and requests for payment, necessary to secure grant funds and implement the approved grant project.
-o0o-
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I HEREBY CERTIFY that the foregoing Resolution No. 2023 - was passed and adopted by the Council of the City of Wasco at a special meeting thereof held on May 25, 2023, by the following vote:
COUNCIL MEMBERS:
AYES:
NOES:
ABSTAIN:
ABSENT:
__________________________________
VINCENT MARTINEZ
MAYOR of City the Wasco
Attest: _______________
__________________________
MONICA FLORES
DEPUTY CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco
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Vehicle Class: Est. Delivery:
Make/Model: Type of Lift:
Ordering Agency: Lift Location:
Contact Person: Seat Material D-90:
Address: Seat Color:
Phone: Reflective Stripes:
E-Mail: Stripe Color:
Delivery Address: Decals/Logos:
Dealer: Manufacturer:
Contact: Contact:
Address: E-Mail:
Phone: Contact:
E-Mail: E-Mail:
Quantity: Price Ext. Price ADA
1 $239,000.00 $239,000.00 $12,500.00
.
1 $30,000.00 $30,000.00
2 $1,200.00 $2,400.00 $2,400.00
2 -$120.00 -$240.00
1 -$150.00 -$150.00
1 $650.00 $650.00 $650.00
1 $375.00 $375.00 $375.00
1 $0.00 $0.00
1 $250.00 $250.00
1 $430.00 $430.00 $430.00
1 $495.00 $495.00
1 $170.00 $170.00
1 $400.00 $400.00
1 $1,800.00 $1,800.00
1 $500.00 $500.00Driver, Mgr, Mechanic On-Site Training - (Plus Travel Costs) Diamond Farebox - (XV)
Surveillance System Camera Prewire - (Only)
Farebox Rail/Prewire
CoachWest - coachwest.com
Endera - enderacorp.com
Jay Real - Manager / Sales Don White - (949) 374-8461
(310) 609-2900 ext. 225 Reid Becker - (303) 880-2788
[email protected]
Description
Roof Vent
CalACT RFP #20-01 - Class ZEB 2 - (HVIP) Quote Sheet - (150kwh) CalACT Class ZEB-2 (Zero Emission Bus) Q3 2024
746 8th Street Gray D90 Vinyl
City of Wasco
Wasco, CA 93280
Maria O. Martinez
Endera Model B
Published Options
Raised Flat Floor -
(3-Step Entry)
[email protected] Special Graphics
[email protected] [email protected]
Battery Pack Option #2 - (150khw)
Class Z2 - Ford E450 (12 + 2) - (105kwh)
Seat Delete - <Credit>
1029 E. Dominguez St. Carson, CA 90746
Freedman Foldaway Seat - (Double)
Driver's Seat - (Freedman Sport 2)
Lift Pad Cover
Gerflor/Tarabus Flooring - (Standard)
2-Way Radio Prep
REI PA system -
(4 Interior, 1 Exterior ADA spkr)
Braun
Ricon
Front
Rear
Vinyl
Cloth
Yes (2) 5"
No
Yes
Class ZEB-2 1 OF 2 5/16/2023
EXHIBIT "A"
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1 $1,750.00 $1,750.00
1 $8,000.00 $8,000.00
.
1 $0.00 $0.00
1 $1,800.00 $1,800.00
1 $0.00 $0.00
1 $3,410.00 $3,410.00
1 $450.00 $450.00
.
. Class ZEB-2 - Base Price $239,000.00
. Published Options $46,830.00
. Non-Published Options $5,660.00
. Doc Prep Fee $80.00
. Incentive - (Non-Taxable) -$500.00 (Ford GPC)
. Rebates - (Taxable) -$1,000.00 (Ford Mobility)
. Base Selling Price $290,070.00
.
. Non-Taxable ADA Equipment, Base Vehicle and Options Non-Taxable ADA $16,355.00 . Taxable Amount $274,715.00
. 1786 Tax Total $11,848.46 4.313%
. Wasco Tax Rate - 8.25% less ZEB Tax Exemption of 3.9375% . CalACT Fee $4,351.05
. DMV E-File Fee: $30.00
. DMV Fee $0.00 (Estimated)
. Tire Fee $12.25
. Delivery Zone (3) $2,500.00
. Sub-Total #1 $308,811.76
. HVIP Voucher -$69,000.00
. Sub-Total #2 $239,811.76
. Number of Units 1
. Final Total $239,811.76
Front Mud Flaps - (Standard)
Mor-Ryde Suspension - (RL)
Spare Vault for Diamond XV
Kubota Key for Front Passenger Door - (Standard)
Level 3 DC Fast Charge - (Upgrade) (Includes 20kw AC On Board Charging) Training As Above, 2 Sessions - (Includes Travel)
Special Decals - (See PDF)
Non-Published Options
Customer agrees that Endera's Terms and Conditions of Sale apply to the purchase of the vehicle(s) listed on this quotation. Endera's Terms of Sale can be viewed within Customer's Endera Dealer Agreement, or for non-dealer Customers, at https://www.enderamotors.com/terms-conditions. Vehicles sold by Endera include all equipment and/or accessories required by the National Highway Traffic Safety Act and other applicable Federal regulations. Customer agrees to the price(s) as listed and approves the vehicle(s) specifications as contained herein and acknowledges that it is solely responsible for ensuring the specifications of the vehicle(s) conform to state and local laws and regulations for operation in the end user's state. Customer releases and indemnifies Endera Motors, LLC to the fullest extent permitted by law against any claim or cause of action arising, or alleged to arise, from Customer's failure to ensure the vehicle(s) specifications provided comply with applicable local laws and regulations.
Class ZEB-2 2 OF 2 5/16/2023
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MBTA CalACT Cooperative RFP # 20-01
5/23/2023
746 8th St County: Kern County Expires 90 days
Wasco Zip Code: 92380 PPI Extension
Maria Martinez Office Phone: 661-785-7214 Revision #1
Cell Phone: Fax Number
Kirk Slaczka Type Z-1, Ford Transit 350EL, EV Type of Batteries 80 kWh proterra QTY
NOR CAL VAN , TYPE Z-1, Lightning Systems FT3-43/86 Bus (Ford Transit T350 w/ Lightning Electric Powertrain 1 Nor Cal Van
1 Sub-Total Base Unit 192,765.00$
PUBLISHED OPTIONS
1 Diamond XV Farebox 2,460.00$ 2,460.00
1 Go-ES Double Foldaway Seat 1,830.00$ 1,830.00 1 Delivery Zone 3 1,200.00$ 1,200.00
1 OEM Drivers Seat (Included) OEM Included -
1 AM/FM Std, CD NA -
1 DMV Document Fees 80.00$ 80.00
1 State Tire Tax Fees 12.25$ 12.25
1 Travel Master Level II Charger, (Included) INCL
1 Sub-Total Published Options 5,582.25
NON PUBLISHED OPTIONS
1 375.00 375.00
1 625.00 625.00
1 2,126.00 2,126.00
1 450.00 450.00
1 850.00 850.00
1 (425.00) (425.00)
1 (525.00) (525.00)
2 111.00 222.00
1 4,089.00 4,089.00
1 Sub-Total Non-Published Options 7,787.00
SUMMARY
SPECIFICATION SUMMARY
1 Model Year 2023, chassis in order system Make: Nor Cal Van Wheelchair Lift Model: Braun Century 1 Type: Ford Transit 350EL Chassis: Ford Transit 350 EL Wheelchair Lift Location Side Shift-N-Step 1 Passenger Capacity: 8 + up to 2 wheelchairs Wheelbase: 148 Number of Tie Downs: 2 1 Seat Fabric: Oxen Charcoal Engine: Lightning Systems Alternator: Lightning 1 Air Conditioning System: OEM GVWR: 10,360 Tie Down Type Q'Straint 1 Exterior Color/Graphics: White Exterior, scheme TBD Body Length: 22 FT Estimated Delivery: 248 days Contact:
Chassis, Ford Transit 350EL, 148" WB
Email Address:
Sales Representative
Option Description
Ford Transit 350EL EV
Custom graphics
Prewire for Tablet by Driver
Zero Emissions ~ EV
Customer: City of Wasco
Address:
City
Laptop with software from Lightning E Motors .50%
TDSS underseat tie down belt storage
Delete 1 Double Fold Away
Storage Console in lieu of Co Pilot Seat
Camera Pre wire
Delete 1 w/c tie down position
Drivers Side Step Running Board at Drivers Door
EXHIBIT "B"
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MBTA CalACT Cooperative RFP # 20-01
5/23/2023
746 8th St County: Kern County Expires 90 days
Wasco Zip Code: 92380 PPI Extension
Maria Martinez Office Phone: 661-785-7214 Revision #1
Cell Phone: Fax Number
Kirk Slaczka Type Z-1, Ford Transit 350EL, EV Type of Batteries 80 kWh proterra QTY
Contact:
Email Address:
Sales Representative
Option Description
Zero Emissions ~ EV
Customer: City of Wasco
Address:
City
SUMMARY STANDARD BID FEATURES & EQUIPMENT
1 Ford OEM Body construction. 195/75R16
1 Ford Transit 350 EL, XLT package Lightning Systems EV Drive Train, 80 kWh Battery capacity 1 Braun Century Lift, 800 lb rating 148" Wheelbase
1 Shift N Step side lift 4:10 Limited Slip Rear Axle Ratio 1 Headroom Height Interior, 77" 10,360 lb GVWR
1 Exterior Height 107.7" Rear Axle: Dual Tires.
1 Overall Length 263.9" OEM Ford HVAC
1 Q-Straint L Track OEM Audio System
1 Altro Flooring in w/c area. Reverse Backing camera
CONTRACT PRICING SUMMARY
1 Base Unit as Specified 192,765.00
1 Published Options 5,582.25
1 Non-Published Options 7,787.00
1 Sub-total per Unit 206,134.25
1 Mobility Aid rebate shown for sales tax purpose 1,000.00 Reversed out below 1 ADA Portion 19,902.25
1 Taxable amount on which tax is collected 187,232.00
1 Sales Tax on taxable amount 8,069.70 4.310% Wasco 8.25% 1 CalACT MBTA Fee of 1.5% on the subtotal 3,092.01
1 Mobility Aid Rebate reversal (1,000.00) Reversal from above 1 (68,500.00)
1 Grand Total, Each 148,795.96
1 Qty 2
1 Grand Total 297,591.93
1 Signature Signature Date
Print Name
COMPANY/AGENCY
Above 4.310%: PARTIAL Sales Tax Reduction
for the Purchase of Zero Emissions Vehicles -
3.9375% off current rate through 12/31/2023.
City is responsible for the appliction of tax
reduction, and any Sales Tax Rate changes
prior to Delivery
HVIP discount
City of Wasco
Kirk Slaczka
Print Name
Maria Martinez
Kirk Slaczka
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