Agenda, first session — Wasco City Council, December 5, 2023

City of Wasco City Council Meeting Agenda, December 5, 2023

Public advisory: Face masks are recommended. The C ity Council chamber is open and accessible to the public.

View the meeting Live on the city’s website
https://www.cityofwasco.org/306/city-council-meeting-videos s ubject to technical limitations.

ACCESSIBILITY: I n compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department at 661 -758-7215 or via email at [email protected] within 48 hours of the meeting or sooner.

T
he following is provided to assist with public participation:

AGENDA AVAILABILITY: The City Council Agenda is posted on t he bulletin board at the entry of City Hall 746 8th Street, Wasco, at the entrance of 764 E Street, Wasco, and at the entry of the Sheriff’s Office 748 F Street , Wasco. The agenda packet , meeting minutes, and archived City Council meetings are available on the City’s website at www.cityofwasco.org.

Agenda Materials: C ity Council agenda materials are released no later than 72 hours prior to a meeting and are available to the public at the City Clerk’s Office, 746 8 th Street, Wasco, CA, in a public binder at each City Council meeting, and on the City’s website at https://www.cityofwasco.org/AgendaCenter

PUBLIC COMMENTS: All public comm
ents are subject to a 2-minute limit, and a
maximum of Thirty (30) minutes will be allowed for any subject. To provide your comments to the City Councilmembers regarding matters not on the agenda or a specific item on the agenda, you may address your comments IN PERSON . Before making your presentation, you will be asked to state your name for the record . If you would like to submit a written public comment, please email the City Clerk at [email protected] n
o later than 4:00 p.m. December 5, 2023. Please clearly indicate which agenda item number your comments pertain to. Every effort will be made to read your comment into the record; If a comment is received after the specific time mentioned above but before the meeting is adjourned, the comment will AGENDA
Regular City Council Meeting,
Successor Agency to the
Former Redevelopment Agency and the
Wasco Public Finance Authority

Tuesday, December 5, 2023 – 6:00 pm.

Council Chambers
746 8th Street, Wasco, CA 93280
www.cityofwasco.org

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City of Wasco City Council Meeting Agenda, December 5, 2023 still be included as a part of the record of the meeting. Still, it will not be read into the record.

Please be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION: I
f you need an interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at 661-758-7215 or via email at cityclerk@c ityofwasco.org. Subject to availability , notifying at least 48 hours before will usually enable the City to make arrangements.

INTERPRETACIÓN EN ESPAÑOL: Si necesita una interpretación de sus comunicaciones al Concejo Municipal del español al inglés, comuníquese con el Departamento del Secretario de la Ciudad al 661 -758-7215 o por correo electrónico a [email protected]. La notificación de al menos 48 horas generalmente permitirá a la Ciudad hacer arreglos. Sujeto a disponibilidad.

GETTING TO KNOW YOUR AGENDA

Agenda Sections:

CONSENT CALENDAR I
tems are routine items that are not expected to prompt
discussion. All items are considered for approval at the same time with one vote.

Councilmembers, staff, and the public may request items be removed , and members of the public may comment on an item. Items removed from the Consent Calendar are discussed after the vote on the remaining Consent Calendar items.

PUBLIC COMMENT allows the public to address the Council on any matter not listed on the agenda that is within the jurisdiction of the Council. In compliance with the Brown Act, the Council cannot take action on matters not listed on the agenda.

PUBLIC HEARINGS are held on matters specifically required by law. The Mayor will ask for presentations from the staff, the proponent, or the applicant involved (if applicable) in the matter under discussion. Following the Mayor will open the public hearing and ask for public comments. Following the questions from the Councilmembers. The Mayor closes the hearing, and the City Council may discuss and take action.

DEFERRED ITEMS: these are items that were postponed or delayed for specific reasons and are brought back to the Council for consideration. These items are expected to cause discussion and/or action by the Council. Staff may make a presentation, and Councilmembers may as k questions of staff and involved parties before the Mayor invites the public to provide input.

NEW BUSINESS: these are items that are expected to cause discussion and/or action by the council but do not legally require a Public Hearing. Staff may make a presentation, 2 of 129
City of Wasco City Council Meeting Agenda, December 5, 2023 and Council members may ask questions of staff and the involved parties before the Mayor invites the public to provide input.

CLOSED SESSION: may only be attended by members of the Council, support staff, and/or l egal counsel. The most common purpose of a Closed Session is to avoid revealing confidential information that may prejudice the City's legal or negotiation position or compromise the employees' privacy interests. Closed sessions may be held only as explicitly authorized by law.

COUNCIL ACTIONS:

RESOLUTIONS are formal expressions of opinion or intention of the Council and are usually effective immediately.

ORDINANCES are laws adopted by the Council. Ordinances usually amend, repeal, or supplement the Municipal Code, provide zoning specifications, or appropriate money for specific purposes. Most ordinances require two hearings; an introductory hearing, generally followed by a second hearing at the next regular meeting. Most ordinances go into effect 30 days after the final approval.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) FINDINGS: CEQA is intended to inform government decision- makers and the public about proposed activities' potential environmental effects and prevent significant , avoidable environmental damage.

PROCLAMATIONS and RECOGNITIONS are issued by the City to honor significant achievements by community members, highlight an event, promote awareness of community issues, and recognize City employees.

REGULAR MEETING – 6:00 pm

1) CALL TO ORDER: Mayor Martinez

2) ROLL CALL: Mayor Martinez, Mayor Pro Tem Garcia, Council Members: Medina, Reyna, Saldaña

3) FLAG SALUTE: by Mayor

4) INVOCATION: by Michael Lynch

5) PRESENTATIONS: None

6) PUBLIC COMMENTS:

This portion of the meeting is reserved for persons desiring to address the Council and including the Council acting as the Governing Board for the Successor Agency on any matter not on this agenda and over which the Council and Successor Agency have jurisdiction. Speakers are limited to two (2) minutes. A maximum of Thirty (30) minutes will be allowed for any one subject. Please state your name for the record before making you
r presentation.

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City of Wasco City Council Meeting Agenda, December 5, 2023 BROWN ACT REQUIREMENTS: The Brown Act does not allow action or Discussion on items not on the agenda (subject to narrow ex ceptions). This will limit a Councilmember’s response to questions and requests made during this comment period. 7) SUCCESSOR AGENCY BUSINESS: None

8) WASCO PUBLIC FINANCE AUTHORITY BUSINESS: None

CITY COUNCIL BUSINESS:
9) CONSENT CALENDAR:

The Consent Calendar consists of items that, in the staff 's opinion, are routine and non- controversial. These items are approved in one motion unless a Council Member or member of the public requests the removal of a particular item. a. Receive and File department payments totaling $ 1,227,865.51

b. Approval of City Council Minutes for November 21, 2023, Regular Meeting.

c. Adopt a Resolution Approving the City’s Annual Calendar for the 2024 Calendar Year and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3), no environmental review is required. d. Approval of Travel Expenses Exceeding $500.00 per trip for the City Manager to attend the League of California Cities City Manager Conference on February 7 -9, 2024, in Hollywood, CA., and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant t o State Guidelines Section 15060(c)(3), no environmental review is required.

e. Approval of Travel Expenses Exceeding $500.00 for the City Manager and Assistant City Manager to attend the ICSC Conference scheduled for May 19-2, 2024, in Las Vegas, Nevada, an d Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3), no environmental review is required.

f. Adopt a Resolution Authorizing the City Manager or designee t o approve a purchase order with Big Belly Solar, LLC in an amount not to exceed $225,000.00 to purchase trash receptacles for the Downtown Renovation Project , and find that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity that does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

g. Adopt a Resolution Authorizing the City Manager or designee to Approve a Task Order #24 to Agreement No. 2020- 008 with BHT Engineering for design and engineering services for the 8
th Street & Highway 43 HSIP Cycle 11 Pedestrian
Crossing Improvement Project in an amount not to exceed $44,925.00 and allowing the City Manager or designee to execute Contract Change Orders in an amount 4 of 129
City of Wasco City Council Meeting Agenda, December 5, 2023 not to exceed an aggregate of $5,000.00, and find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3), no environmental review is required.

h. Adopt a Resolution approving Parcel Map 12490 and authorizing the City Clerk to endorse the map, and that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fisc al/administrative activity that does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

i. Approval of the Notice of Acceptance of the off- site Improvements Constructed for Subdivision tract 7373 Phase 2 & 3 and Authorization of the City Clerk to file the Notice of Completion, and find
that the activity is not a “Project” as defined under
Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity that does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

10) PUBLIC HEARINGS: None
11) DEFERRED BUSINESS: None

12) NEW BUSINESS:
a. Adopt a Resolution Authorizing creation of a new Capital Improvement Project “Asphalt Zipper Reclaimer Acquisition”, and authorizing the City Manager or designee to purchase or finance a 48-inch Reclaimer/Stabilizer from Asphalt Zipper, Inc. in an amount not to exceed $300,000.00 plus possible finance costs; and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3), no environmental review is required. (Hurlbert)

b. Discussion and Possible Minute Action Authorizing the City Manager to proceed with requesting bids for an On- Call Towing Services to be utilized on a rotation schedule for the Wasco Police Department. (Hurlbert)

13) REPORTS FROM COMMISSIONS AND COMMITTEES:
a. Kern Economic Development Corporation (Garcia)
b. Kern Council of Government (Reyna)
c. Wasco Task Force (Reyna & Medina)
14) REPORTS FROM KC FIRE AND SHERIFF:
a. Kern County Fire Department (Appleton)

b. Kern County Sheriff’s Department (Stout)

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City of Wasco City Council Meeting Agenda, December 5, 2023

15) REPORTS FROM THE CITY MANAGER:

16) REPORTS FROM THE CITY COUNCIL:

17) CLOSED SESSION: None

18) ADJOURNMENT:

This is to certify that this agenda was posted at Wasco City Hall on De cember 1, 2023 on/or before 6:00 p.m. The agenda is also available on the City website at www.cityofwasco.org.

_________________________________
Maria O. Martinez, City Clerk

All agenda item supporting documentation is available for public review o n the city website www.cityofwasco.org and the office of the City Clerk of the City of Wasco, 746 8 th Street, Wasco, CA 93280, during regular business hours, 8:00 am – 4:30 pm Monday through Thursday and 8:30 am – 4:30 pm Friday (closed alternate Friday's), following the posting of the agenda. Any supporting documentation related to an agenda item for an open session of any regular meeting that is distributed after the agenda is posted and prior to the meeting will also be available for review at the same location and available at the meeting. Please remember to turn off all cell phones, pagers, or electronic devices during Council meetings.

The City of Wasco does not discriminate on the basis of disability in the access to, provision of, or employment in its programs and activities pursuant to 29 United States Code Section 12132 and California Civil Code Section 54.

Information regarding the rights provided under the Americans with Disabilities Act (ADA) may be obtained from the City Clerk's Office.

If you need special assistance to participate in this meeting, please get in touch with the City Clerk's Office at (661) 758-7215 to make reasonable arrangements to ensure accessibility to this meeting.

Telephone (661) 758-
7215. Requests for assistance should be made at least two (2) days in advance whenever possible.

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WARRANTS AMOUNTS
G112023 39,444.33
G112223 168,554.05
G112923 30,716.84
G112723 687,430.29
H112923 301,720.00 Verified By:

Grand Total 1,227,865.51 Finance Director

AB C D E F G
WARRANT VENDOR NAME VENDOR No. INVOICE No. CHECK No DESCRIPTION AMOUNTS G112023 CODE PUBLISHING COMPAN Y 2775 GC0012225 26625 NEWLY ADOPTED CITY ORDINANCES 147.00 G112023 JEFFRIES BROS., INC 140 138513CT 26627 OCT 2023: FUEL SERVICES 20,368.55 G112023 ALEXANDER'S CONTRACT SERVICES, INC. 3828 202310180590R 26624 OCT 2023 COMPTUER PRG FOR READS 1,250.00 G112023 INFO SEND, INC. 4244 250309 26626 OCT STMTS DATA PRCSSNG/PRINT/MAIL 4,979.78 G112023 KERN ECONOMIC DEVELOPMENT CORPORATION 143 9389 26628 ANNUAL MEMBERSHIP AUG 2023-2024 5,000.00 G112023 KIM TURNER, LLC 6019 INVOICE-3665 26629 TRAINING COURSE FOR PD SRGT 699.00 G112023 SPAY NEUTER IMPERATIVE PROJECT CALIFORNIA 5032 8509 26630 23029: 9/6-20/23 GRANT 3 YR FREE SPAY/NEUTER 7,000.00 G112023 Total 39,444.33
G112223 FED EX 123 8-321-22749 26609 EXPRESS SERVICES 111623 50.99 G112223 PG & E COMPAN Y 85 0008248914-7 26615 UB SOLAR PLANT ANIMAL CONTROL NOV 2023 37.41 G112223 PG & E COMPAN Y 85 0705182385-9 111623 26615 UB 501 F ST 101723-111623 388.11 G112223 PG & E COMPAN Y 85 2053318492-3 111723 26615 UB SW SW POSO PALM WELL #8 515.78 G112223 PG & E COMPAN Y 85 2114713176-3 111423 26615 UB TRACT 7311- PH 3 SAN ARDO 27.20 G112223 PG & E COMPAN Y 85 2767702756-0 111523 26615 UB 603 PALM AVE 111523 5.22 G112223 PG & E COMPAN Y 85 2991524925-3 111323 26615 UB 810 8th COURTHOUSE 111323 261.14 G112223 PG & E COMPAN Y 85 8365871756-2 111423 26615 UB ANNEX PARKING LIGHT 111423 13.24 G112223 PG & E COMPAN Y 85 8043623467-0 111423 26615 UB SE CORNER OF POPLAR AVE & MARGALO 33.82 G112223 PG & E COMPAN Y 85 5199704189-5 111623 26615 UB MULTIPLE LOCATIONS 111623 29,892.32 G112223 PG & E COMPAN Y 85 5816195239-3 111623 26615 WELL #12 MCCOMBS & GRIFFITH SE 101023-110723 57,565.00 G112223 PRINCIPAL LIFE INSURANCE COMPAN Y 5862 1168207-10001 111723 26616 DEC 2023: INSURANCE PREMIUM 9,509.47 G112223 THE SHAFTER PRESS/ WASCO TRIBUNE 4787 3135 26620 WPR BOARD RECRUITMENT NOTICE 224.64 G112223 CINTAS CORPORATION NO. 3 4480 4172871849 26605 UNIFORM SRVCS WE 110323 842.37 G112223 CINTAS CORPORATION NO. 3 4480 4173594788 26605 UNIFORM SRVCS WE 111023 607.65 G112223 CORE & MAIN LP 4704 T917103 26606 HYDRANT TO REPLACE ONE DAMAGED BY VEHICLE: ANNIN 1,804.53 G112223 INFOMART, INC. 4345 981660 26611 BACKGROUND CHECK 111523 96.40 G112223 ROBERT HALF 4814 62805909 26618 TEMP SERVICES WE 110323 1,529.45 G112223 ROBERT HALF 4814 62837554 26618 TEMP SERVICES X.NIETO WE 111023 1,158.40 G112223 ALEXIS HOPE GARZA 6017 11012023 26602 OVER PMT RFND CANCELED MOVE-IN 184.22 G112223 CALIFORNIA MUNICIPAL STATISTICS, INC. 3598 23111705 26603 DIRECT & OVERLAPPING DEBT STMTS 063023 550.00 As of: November 29, 2023
Bill Pay
1 of 3
Digitally signed by:

Isarel Perez-
Hernandez
DN: CN = Isarel Perez-
Hernandez email =
isperez@cityofwasco.
org C = US
Date: 2023.11.29 16:
24:25 -08'00'
Isarel
Perez-
Hernand
ez
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AB C D E F G
WARRANT VENDOR NAME VENDOR No. INVOICE No. CHECK No DESCRIPTION AMOUNTS G112223 CHARTER COMMUNICATIONS 68 168679001110723 26604 OCT 2023: INTERNET SRVCS SHERIFF SUB 202.96 G112223 DEPARTMENT OF JUSTICE 1668 694342 26607 OCT 2023: FINGERPRINTS DOJ 1,216.00 G112223 DMV 337 110623112723 26608 23035: REGISTRATION FEES FOR 6 VEHICLES 26,304.00 G112223 GARDAWORLD 4266 10762465 26610 DECEMBER 2023: ARMORED SRVCS 447.09 G112223 MYGOV, LLC 4924 8688 26612 ANNUAL SUBSCRIPTION NOV 2023- OCT 2024 28,980.00 G112223 OSCAR'S HAY INC 6022 1094 26613 EMPLOYEE APPRECIATION EVENT 580.00 G112223 P & J ELECTRIC, INC. 66 8625 26614 REPLACEMENT CENTRIFUGE FEED PUMP 4,262.10 G112223 ROADLINE PRODUCTS INC. 3189 19363 26617 10 QT: ELEPHANT ARMOR , 50 LBS BAG 845.50 G112223 SELF-HELP ENTERPRISES 3636 #17-2 26619 22027: OCT 2022 CV1 SUBSISTENCE CB ASSIST 6.00 G112223 SHELIA MCCALEB 6023 111423 26621 REIMBURSEMENT CLEARS SEMINAR 101.12 G112223 THE GAS COMPAN Y 246 08207136329 111623 26622 MULTIPLE ADDRESSES 101123-111023 229.92 G112223 VINCENT VILLANUEVA 6020 112023 26623 REIMBURSEMENT FOR D2 CERTIFICATION 82.00 G112223 Total 168,554.05
G112923 FED EX 123 8-327-72664 26638 EXPRESS SERVICES WE 112323 50.87 G112923 JEFFRIES BROS., INC 140 138710 26639 10 QT: PROPANE 35.47 G112923 AFFINITY TRUCK CENTER 405 F013278901-01 26631 RFS VEH #23: AIR BAG 80.91 G112923 AMAZON CAPITAL SERVICES, INC 4968 1HJL-T11N-WJ4J 26632 PHONE CASE FOR PD 25.93 G112923 AMAZON CAPITAL SERVICES, INC 4968 17VY-RLFX-GPPQ 26632 OFFICE SUPPLIES FOR PLANNING DEPT 203.98 G112923 AMAZON CAPITAL SERVICES, INC 4968 133Y-9XTW-V3WL 26632 SUPPLIES FOR PD 292.79 G112923 AMAZON CAPITAL SERVICES, INC 4968 1CCQ-DF3Q-M4NC 26632 PD OFFICE SUPPLIES 131.97 G112923 AMAZON CAPITAL SERVICES, INC 4968 1K3Q-HFRK-4YJJ 26632 RFS VEH #75: RUNNING BOARDS COMPATIBLE 259.79 G112923 BERCHTOLD EQUIPMENT COMPAN Y 4880 E01066 26633 24030: KUBOTA VIN #A5D2GDBJPG064800 20,544.47 G112923 BSK & ASSOCIATES, INC. 1052 AG26437 26634 WW SAMPLE TEST: 10/24/23 BOD & TSS 140.00 G112923 BSK & ASSOCIATES, INC. 1052 AG26738 26634 WW SAMPLE TEST: 10/26/23 BOD, METAL, NITROGEN, TSS 415.00 G112923 BSK & ASSOCIATES, INC. 1052 AG26750 26634 WW SAMPLE TEST: 10/31/23 BOD & TSS 140.00 G112923 BSK & ASSOCIATES, INC. 1052 AG27285 26634 WW SAMPLE TEST: 11/2/23 BOD & TSS 140.00 G112923 CLARK PEST CONTROL 117 34302044 26635 NOV 2023: 5409 7TH ST PEST CONTROL SERV 59.00 G112923 CLARK PEST CONTROL 117 34302127 26635 NOV 2023: 5410 7TH ST PEST CONTROL SERV 59.00 G112923 CLARK PEST CONTROL 117 34304828 26635 NOV 2023: 1400 J ST PEST CONTROL SERV 220.00 G112923 COMPUCHECKS.COM 5007 C1502870 26636 AP CHECKS 128.94 G112923 CREATIVE CONCEPTS/SABA AGENC Y 3493 62295 26637 4-PART NCR FORMS FOR PD 1,083.11 G112923 JIM BURKE FORD LINCOLN 134 1551623 26640 DAR VEH #61: SEAT BELT & TPMS SENSOR 232.24 G112923 KERN MACHINERY 4011 103-1112596 26641 RFS VEH #17: REPAIRS DONE ON JOHN DEERE PONY ENGIN 2,757.56 G112923 MARTIN, PARIS, AND MULLINS LLC 5976 #2023-024-697 26642 BACKGROUND INVESTIGATION 2,000.00 G112923 PHOENIX GROUP INFORMATION SYSTEMS 4913 102023239 26644 OCT 2023: CITATION FEES & SRVCS 1,166.43 G112923 READYREFRESH BY NESTLE 4027 13j0033487406 26645 10/13/23-10/31/23: 5409 7TH ST FEES 20.00 G112923 READYREFRESH BY NESTLE 4027 03K0033487406 26645 10/17/23-11/16/23: 5409 7TH ST PORTABLE WTR SERV 54.67 G112923 READYREFRESH BY NESTLE 4027 23K0018613430 26645 10/15/23-11/14/23: 5410 7TH ST PORTABLE WTR SERV 161.41 G112923 WASCO T-SHIRTS PRINTING 497 9115 26646 BADGES FOR CHAPLAIN 43.30 G112923 Total 30,716.84
G112723 AMAZON CAPITAL SERVICES, INC 4968 1GRM-31PQ-QQ7V 26647 OFFICE SUPPLIES & EXPENSES FOR PD 376.89 G112723 AMAZON CAPITAL SERVICES, INC 4968 1GRM-31PQ-W9N3 26647 DESKTOP STAPLER FOR PD 10.27 G112723 AMAZON CAPITAL SERVICES, INC 4968 1HKK-MTCM-4WG7 26647 HR OFFICE SUPPLIES 14.36 G112723 AMAZON CAPITAL SERVICES, INC 4968 1HNP-DVGQ-6C1C 26647 HR OFFICE EXPENSE KEY CABINET 70.35 G112723 AMAZON CAPITAL SERVICES, INC 4968 1JGP-VW13-DWTH 26647 HEADSET FOR HR 18.67 2 of 3
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AB C D E F G
WARRANT VENDOR NAME VENDOR No. INVOICE No. CHECK No DESCRIPTION AMOUNTS G112723 AMAZON CAPITAL SERVICES, INC 4968 1M6M-PTLF-17KR 26647 CANDY FOR TRUNK OR TREAT 69.79 G112723 AMAZON CAPITAL SERVICES, INC 4968 1N7K-JWQX-1347 26647 OFFICE SUPPLIES FOR PD 165.49 G112723 AMAZON CAPITAL SERVICES, INC 4968 1P6N-LGF1-647N 26647 DOCKING STATION, MONITOR & PHONE ACCESSORIES 395.16 G112723 AMAZON CAPITAL SERVICES, INC 4968 1PP-L4HV-MNHN 26647 OFFICE SUPPLIES FOR PD 140.40 G112723 AMAZON CAPITAL SERVICES, INC 4968 1V46-PT9V-NTN4 26647 FILE FOLDERS FOR HR 41.56 G112723 AMAZON CAPITAL SERVICES, INC 4968 1Y3N-KQP4-JKMK 26647 SUPPLIES HR & WTR DEPT 27.13 G112723 AMAZON CAPITAL SERVICES, INC 4968 1YCF-JYD7-JJ19 26647 PHONE CASES FOR PD 99.56 G112723 AMAZON CAPITAL SERVICES, INC 4968 14LH-V3GJ-VRW7 26647 OFFICE SUPPLIES FOR PD 140.65 G112723 BLUE LINE SOLUTIONS, INC 5910 1304 26648 BACKGROUND INVESTIGATION 4,300.00 G112723 DISCOUNT RADIATOR CENTER 5733 5496 26649 RFS VEH #18: A/C CONDENSER REPAIRS 90.00 G112723 FASTENAL COMPAN Y 3221 CABAE 24799 26650 JANITORIAL SUPPLIES AND MATERIALS FOR WWTP 1,091.52 G112723 GENERAL OFFICE MACHINE COMPAN Y 1195 21818 26651 PD PRINTER MAINT AGRMNT 399.44 G112723 JTS CONSTRUCTION 6018 01-1314 092823 26652 22013-2: CONS PMT #1 WASCO CENTRAL AVE PRJ 361,712.50 G112723 JTS CONSTRUCTION 6018 01-1314 102023 26652 22013-2: CONS PMT #2 CENTRAL AVE PARK PRJ 310,412.50 G112723 LAWSON PRODUCTS INC 792 9311034108 26653 MATERIAL #GEN: KEY RING & HOSE CLAMP ASSORTMENT 94.76 G112723 PACE ANALYTICAL SERVICES, INC 5694 B486134 26654 WTR SAMPLE TEST: 10/19/23 DRINK WTR CLIP 460.00 G112723 PACE ANALYTICAL SERVICES, INC 5694 B486047 26654 WTR SAMPLE TEST: 10/24/23 BACTERIOLOGICAL 98.00 G112723 SCHROETER, THOMAS F. 2732 OCTOBER 2023 26655 OCT 2023: LEGAL SRVCS 3,520.00 G112723 SHARP CONCRETE CUTTING 5827 05110 26656 CORE DRILLING FOR SHERIFF'S OFFICE CONDUIT 300.00 G112723 SHARP CONCRETE CUTTING 5827 05083 26656 SAWCUTTING & CORING FOR SHERIFF'S STATION REMODEL 600.00 G112723 VERIZON WIRELESS SERVICE LLC 4237 9947777138 26657 PD CELL PHONES 482.29 G112723 WASCO VETERINARY CLINIC 4770 OCTOBER 2023 26658 OCT 2023: VET SERVICES 2,299.00 G112723 Total 687,430.29
H112923 HARTZELL GENERAL ENGINEERING CONTRACTOR 5930 23048 26659 23003: PMT APPLICAITON #6 WASCO WELL 301,720.00 H112923 Total 301,720.00
Grand Total 1,227,865.51
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City of Wasco City Council Meeting Minutes, November 21, 2023

MINUTES

WASCO CITY COUNCIL
and Successor Agency to the
Former Redevelopment Agency
Tuesday, November 21, 2023
Regular Meeting – 6:00 p.m.

City Council Chambers
746 8th Street, Wasco, CA 93280

REGULAR MEETING – 6:00 pm

1) CALL TO ORDER:

Mayor Martinez called the meeting to order at 6:00 p.m.

2) ROLL CALL:

PRESENT: Mayor Martinez, Council Members: Medina, Reyna, Saldaña LATE: Mayor Pro Tem Garcia arrived at 6:11 p.m.

STAFF PRESENT: City Manager Hurlbert, City Attorney Schroeter, Deputy City Clerk Flores, Deputy City Clerk Tinajero, Public Works Director Villa, Community Development Director Cobb, Human Resource Manager Vera, Finance Director Perez -Hernandez, Chief of Police Fivecoat, Kern County Fire Chief Appleton

3) FLAG SALUTE: led by Mayor Martinez

4) INVOCATION: Observed a moment of silence

5) PRESENTATIONS: None

6) PUBLIC COMMENTS:
• John Pallares

Deputy City Clerk Tinajero stated that there were no email comments for any items on this agenda.

7) SUCCESSOR AGENCY BUSINESS: None

8) WASCO PUBLIC FINANCE AUTHORITY BUSINESS: None

9) NEW EMPLOYEE POLICE DEPARTMENT BADGE PINNING CEREMONY FOR:
• Ethan Alegria – Police Officer
• Yuliana Ayala – Police Dispatcher

Police Chief Fivecoat presented the new Police Department Officer and Police Dispatcher for the badge-pinning ceremony.

Janett Tapia, Field Representative for Senator Melissa Hurtado’s office, and Claribel Gutierrez, Field Representative from Assemblymember Dr. Jasmeet Bains's office, 10 of 129
City of Wasco City Council Meeting Minutes, November 21, 2023 presented a certificate of recognition to the new Police Officer and Police Dispatcher.

Deputy City Clerk Flores administered the oath of office to the New Police Department Officer and Police Dispatcher.

Mayor Martinez recessed at 6:10 p.m.

Mayor Pro Tem Garcia arrived at 6:11 p.m.

Mayor Martinez reconvened the meeting at 6:15 p.m.

CITY COUNCIL BUSINESS:
10) CONSENT CALENDAR:

b. Approval of City Council Minutes for:

1. November 2, 2023, Special Meeting

2. November 7, 2023, Regular Meeting

c. Receive and File the Investment Report for the month ended September 30, 2023.

d. Receive and File the Investment Report for the month ended October 31, 2023.

e. Adopt a Resolution Authorizing the City Manager or Designee to execute a contract amendment with Infrastructure Engineers, Inc., a Bowman Company , in an amount not to exceed $35,000 for completion of the City’s 2024-2032 6th Cycle Housing Element and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3), no environmental review is required.

Reso#2023-3990
Agmt#22-042 (1)

f. Adopt A Resolution Authorizing the Submission of An Application for The Beverage Container Recycling City/County Payment Program Fiscal Year 2023 -2024 And Related Authorizations from The California Department of Resources Recycling and Recovery (CalRecycle) and Find that the subject activity is not a project within the meaning of CEQA Guidelines Section 15378 and is not subject to review under CEQA.

Reso#2023-3991

g. Adopt a Resolution Authorizing the City Manager or designee to finalize, sign, and execute a Standard Agreement with Toter Inc., a subdivision of Wastequip LLC, In the amount of $43,801.96 to make a bulk purchase of 696 Residential carts , and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023-3992
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City of Wasco City Council Meeting Minutes, November 21, 2023 Agmt#2023-051

h. Adopt a Resolution Authorizing the City Manager or designee to Finalize and Execute a Contract Change Order Request in an amount not to exceed $200,000.00 with Hartzell General Engineering Contractor, Inc. for the Well 13 Site Development Project to provide temporary power to the well site and Find that this action is not a projec t as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023-3993
Agmt#2023-003(1)

i. Approval of Travel and Training Expenses Exceeding $500.00 per trip for the Building Inspector II to attend two separate training one-week long courses at the Advance Contractor and Inspector Training Center in Anaheim, CA, and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

No Conflict of Interest on the consent calendar for any of the Council members.

No public comments.

Motion was made by Council Member Reyna, seconded by Mayor Pro Tem Garcia, to approve the Consent Calendar by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
11) PUBLIC HEARINGS: None
12) DEFERRED BUSINESS: None

13) NEW BUSINESS:
a. Adopt a Resolution Approving the City of Wasco Police Department to create a Police Cadet Program, and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3), no environmental review is required.

Reso#2023-3994

Oral presentation by Human Resources Manager Vera.

No public comments.

Motion was made by Council Member Reyna, seconded by Council Member Medina, to adopt a Resolution by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
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City of Wasco City Council Meeting Minutes, November 21, 2023

b. Adopt a Resolution Approving the Amended Salary Schedule for the Fiscal Year 2023-2024 in Compliance with the California Public Employees’ Retirement System (CalPERS) Requirement for Publicly Available Pay Schedules , and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Reso#2023-39 95

Oral presentation by Human Resources Manager Vera.

No public comments.

Motion was made by Mayor Martinez, seconded by Mayor Pro Tem Garcia, to adopt a Resolution by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
c. Discussion and Possible Minute Action regarding the Selection of a Name for the New Park at Central Avenue and Filburn Avenue and find that the subject activity is not a project within the meaning of CEQA Guidelines Section 15378 and is therefore not subject to review under CEQA.

Oral presentation by Community Development Director Cobb.

Public comments by John Pallares.

Motion was made by Mayor Martinez, seconded by Mayor Pro Tem Garcia, to name the park “Central Avenue Park” by the following roll call vote:

AYES: MARTINEZ, GARCIA, MEDINA, REYNA, SALDAÑA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
14) REPORTS FROM COMMISSIONS AND COMMITTEES:
a. Kern Economic Development Corporation (Garcia)
Mayor Pro Tem Garcia:
• Kern EDC hosted the Kern Energy Summit on November 15, 2023. • The State of the County will be on January 25, 2023.
b. Kern Council of Government (Reyna)
Council Member Reyna:

Reported on multiple items from the Kern Cog meeting.
c. Wasco Task Force (Reyna & Medina)
Council Member Medina:

No reports. The next meeting, possibly in January 2024

15) REPORTS FROM KC FIRE AND SHERIFF:
a. Kern County Fire Department (Appleton)
Chief Appleton - Presented a letter from the Kern County Fire Department thanking the City of Wasco for using the Old Wasco Labor Camp for training. 13 of 129
City of Wasco City Council Meeting Minutes, November 21, 2023

b. Kern County Sheriff’s Department (Stout)
No report – Sergeant Stout absent.

16) REPORTS FROM THE CITY MANAGER:

City Manager Hurlbert updated the council on the following:
• Recycling Bins update.
• No SNIP event for November – The next event is December 22, 2023. • Strata Credit Union Ribbon Cutting Event November 30, 2023, at 10:30 a.m. at the new Stata location.
• Wasco Christmas Parade will be on December 2, 2023, 6:00 p.m. – 8:00 p.m. • COPS Hiring Grant Awarded to the City of Wasco Police Department for $222,000 to hire one police officer for a three -year period to focus on violent crime and gang activity.

17) REPORTS FROM THE CITY COUNCIL:

Mayor Martinez:
• Attended the International Council of Shopping Centers ICSC Conference on October 25, 2023, and suggested in the future to send two council members in lieu of all five council members to the conferences to better utilize public funds.

18) CLOSED SESSION: None

19) ADJOURNMENT:

Mayor Martinez adjourned the meeting at 7:03 p.m.

_____________________________________
Monica Flores, Deputy City Clerk

______________________________________
Vincent Martinez, Mayor

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.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Nancy Vera, Human Resources Manager

DATE: December 5, 2023

SUBJECT: Adopt a Resolution Approving the City’s Annual Calendar for the 2024 Calendar Year.

Recommendation:

Staff recommends the City Council:
1) Adopt a Resolution Approving the City's Annual Calendar for the 2024 Calendar Year; and

2) Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3), no environmental review is required.

Environmental Review:

The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act(CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not resul t in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Discussion:

The City would like to set forth the 2024 calendars. As identified within the Municipal Code the first and third Tuesday of each month is set for the regular City Council meetings. The Wasco City Council will go dark for their regularly scheduled meetings on January 2, 2024.

Planning Commission meetings are set for the second Monday of each month. The Wasco City Planning Commission will go dark for their regular scheduled meetings on November 11, 2024. The attached calendars also identify the Fridays when city offices will be closed for those staff members on a 9/80 schedule, and the observed holidays.

Fiscal Impact:

None

STAFF REPORT
City of Wasco

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Attachments:

1. Resolution

2. Calendars for 2024

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RESOLUTION NO. 2023 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO APPROVING THE CITY’S 2024 ANNUAL CALENDAR
WHEREAS, the City Council, pursuant to Section 2.08.010 of the Municipal Code of the City of Wasco, the Council may, from time to time, by Resolution, change the meetings to be held during any specified period of time; and

WHEREAS, said Calendar outlines City Council meeting dates , Planning Commission meeting dates, scheduled Friday Off for staff members on a 9/80 schedule, and Observed Holidays.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Wasco as follows:

SECTION 1: The Regular City Council Meetings will be held on the first and third Tuesdays of the month.

SECTION 2: The Planning Commission meetings will be held on the second Monday of the month.

SECTION 3: Identifies the Fridays the city offices will be closed and the observed holidays, as attached hereto as Exhibit “A.”

-o0o-

I HEREBY CERTIFY that the foregoing Resolution No. 2023 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on December 5, 2023, by the following vote:

COUNCIL MEMBERS:

AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________

VINCENT MARTINEZ,
MAYOR of the City of Wasco

Attest: _______________

__________________________________
MARIA O. MARTINEZ
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco

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2024
January February March April
9/80 Regular Schedule
September October November December
*9/80 Staff Members reference MOU Section 15 Holiday Schedule for special scheduling rules for Christmas and New Year's Holidays.

The Wasco City Council will go dark for their regular scheduled meeting on January 2, 2024 The Wasco City Planning Commission will go dark for their regular scheduled meetings on November 11, 2024 EXHBIT "A"
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*9/80 Staff Members reference MOU Section 15 Holiday Schedule for special scheduling rules for Christmas and New Year's Holidays.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager

DATE: December 5, 2023

SUBJECT: Approval of Travel Expenses Exceeding $500.00 per trip for the City Manager to attend the League of California Cities City Manager Conference on February 7-9, 2024, in Hollywood, CA.

Recommendation:

Staff recommends the City Council:
1) Approval of Travel Expenses Exceeding $500.00 per trip for the City Manager to attend the League of California Cities City Manager Conference on February 7-9, 2024, in Hollywood, CA; and,

2) Find that this action is not a project as defined under the California Environmental Quality Ac t State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.

Environmental Review:

The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act(CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Discussion:

This request is for the approval of the City Manager to attend the League of California Cities City Manager Conference on February 7-9, 2024, in Hollywood, CA.

The League of California Cities City Manager Conference is designed for City Managers and Assistant City Managers; this conference provides city officials with the essential information and updates needed to run their cities effectively . Previous topics include diversity, relationships with council members, COVID -19 and the future, public safety, financial impacts of the pandemic, and more.

STAFF REPORT
City of Wasco

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The cost of the training, hotel fees, and food per diems will exceed the Expense and Use of Public Resources Policy Limits established by City of Wasco Resolution No. 2006 -2327, limiting expenses to $500.00 per trip.

As a result, the City Council must approve the travel request for the City Manager as the expenses for the cost of the trip will exceed $500.00.

Fiscal Impact:

It is estimated the cost of the League of California Cities City Manager Conference will not exceed $2,000. No budget action is required with the approval of this item.

Attachments:

1. Conference Information

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Conference
February 7-9, 2024
Loews Hollywood Hotel
1755 N Highland Ave, Los Angeles, CA
Register (https://my.calcities.org/Events/Calendar-
Of-Events/Meeting-Home-Page?
meetingid=%7b7DBB3D5E-86EF-ED11-8849-
000D3A19AAEA%7d)
Designed for city managers and assistant city managers, this conference provides city officials with the essential information and updates needed to effectively run their cities and best position their communities for the future. Previous topics include diversity, relationships with council members, public safety, financials, and more.

For registration questions, please contact Registrar, Megan Dunn (mailto:[email protected]) .

For sponsorship questions, please contact Associate Manager, Exposition Sales and Event Sponsors, Amy Wade (mailto:[email protected]) .
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Please see our event and meeting policies (/education-and-events/event-and-meeting-policies-26201#0) .

Become a sponsor (https://my.calcities.org/Events/Sponsorships) 2024 Conference Information
Registration 
Full Registration Includes:
admission to all educational sessions
admission to the Wednesday reception, Thursday breakfast and lunch, and Friday breakfast access to all program materials online

Register online through your MyCalCities account by Wednesday, Jan. 24. Register now (https://my.calcities.org/Events/Calendar-Of-Events/Meeting-Home-Page?meetingid=%7b7DBB3D5E-86EF-ED11- 8849-000D3A19AAEA%7d)

To request an accommodation or for inquiries about accessibility, please contact conference registrar,
Megan Dunn (mailto:[email protected]) . Every effort will be made to honor requests submitted.
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Registration Process:

The initial registration for this event is exclusively for City Managers. Registration will open to all participants on Thursday, Oct. 26. Registration for City Managers will be prioritized.

With an update in technology, registration will now happen directly through your MyCalCities account.

Please take a moment to set up your account so you are ready to go for all Cal Cities events. If you have not used your MyCalCities account already, please review details about the portal (/about-MyCalCities)
and contact us for questions.

Note: You will need to be logged into your MyCalCities account to register. You can confirm you are logged in by checking the top of your webpage, which will say “Welcome” and your name when you are signed in.

Register
here (https://my.calcities.org/Events/Calendar-Of-Events/Meeting-Home-Page? meetingid=%7b7DBB3D5E-86EF-ED11-8849-000D3A19AAEA%7d) .

If you are registering someone other than yourself, first sign in as yourself and then choose the option to register someone else.

Note: Registrations through MyCalCities are available for credit card payments only. If you need to pay with a check, create your account and then reach out to conference registrar, Megan Dunn
(mailto:[email protected]?subject=AC%20Registration) to request a mail-in registration form. Full payment is due at the time of registration. Registration via mail is available until Wednesday, Jan. 24. 24 of 129
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Conference registration is required to attend all conference activities. Sharing of registration is prohibited.

View Cal Cities’
event and meeting policies (/education-and-events/event-and-meeting-policies-26201) in advance of the conference.

Full Conference Registration Fees
Member City Officials and Staff $750
MMANC / MMASC Members (Asst./Deputy City Mgrs. ONLY) $600 Non-Member City Officials and Staff $1,750
All Others $875

One-Day Conference Registration Fees
Member City Officials and Staff $370
MMANC / MMASC Members (Asst./Deputy City Mgrs. ONLY) $295 Non-Member City Officials and Staff $1,370
All Others $445
Guest (Wed. Reception ONLY)* $75

*The guest/spouse fee is restricted to persons who are not city or public officials, are not related to any Cal Cities Partner or sponsor, and would have no professional reason to attend the conference. It includes admission to Wednesday’s networking reception only. There is no refund for the cancellation of a guest/spouse registration. It is not advisable to use city funds to register a guest/spouse. 25 of 129
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Refund Policy
Advance registrants unable to attend will receive a refund of rate paid, minus a $75 processing charge, only when a written request is submitted to Megan Dunn (mailto:[email protected]) , and received on or before Wednesday, Jan. 24, 2024. Refunds will not be available after this date. If you are unable to attend, you may substitute a colleague for your entire registration.

Hotel and Travel 
A limited number of hotel rooms are available at reduced rates for registered attendees and sponsors at the 2024 City Managers Conference. The deadline to reserve your discounted hotel room is Tuesday, Jan. 9 , or until the hotel block is sold out, whichever is sooner.

STEP ONE: Register for the Conference

Use the information outlined in the registration section above to register for the conference. Once completed, details are found in your
MyCalCities Portal (https://my.calcities.org/%22%20/t%20%22_blank) . NOTE: Instructions on how to access your portal can be found at this link. (/about-MyCalCities)

STEP TWO: Book a hotel room
Once you’ve registered, you will receive a confirmation email directing you to the group housing reservations page.

Conference Location:
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1755 N Highland Ave, Hollywood, CA 90028

Group Hotel Rate (per night): $231 – Single/Double Occupancy (plus tax and fees)

You must be registered for the conference prior to booking a hotel room. Do not make a hotel reservation unless you are sure it is needed. Your city/company will be financially responsible for all cancellation/attrition fees.

Hotel Changes or Cancellations

Hotel reservation changes, date modifications, early check-out, or cancellations must be made directly through the hotel. Please note that after Tuesday, January 9, 2024 has passed, you may incur a financial penalty and minimum one-night room charge or attrition fees.

SCAM NOTICE: There are many hotel scammers who may contact you claiming to be a housing bureau/service for the conference. Official emails regarding the conference will come from addresses ending in @calcities.org or the Loews Hollywood Hotel.

PLEASE NOTE: The information you provide to Cal Cities when registering for a Cal Cities conference or meeting may be shared with the conference or meeting hotel(s). The hotel(s) will also share with Cal Cities the information you provide to the hotel(s) when you make your hotel reservation for the conference or meeting. The information shared between Cal Cities and the hotel(s) will be limited to your first name, last name, email, and dates/length of stay in the hotel.

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Valet parking: $55 + tax (includes in-and-out privileges) Subject to change at hotel’s discretion.

Self-parking: $20 + tax (does not include in-and-out privileges) available at Hollywood and Highland Center garage
Subject to change at hotel’s discretion.

The Loews Hollywood Hotel is located seven miles from the Hollywood Burbank Airport and 15 miles from the Los Angeles International Airport.

Schedule at a Glance
*Schedule subject to change

Wednesday, Feb. 7

Registration Open
10:00 a.m.-5:30 p.m.

Opening General Session
1:30 p.m.-3:15 p.m.

Beverage Break

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Educational Sessions
3:45 p.m.-5:00 p.m.

Reception
5:00 p.m.-6:00 p.m.

Thursday, Feb. 8

Registration Open
8:00 a.m.-4:00 p.m.

Networking Breakfast
8:00 a.m.-9:00 a.m.

Elite Sponsor Tables Open

8:30 a.m.-6:00 p.m.

Educational Sessions
9:00 a.m.-10:15 a.m.

Beverage Break
10:15 a.m.-10:45 a.m.

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10:45 a.m.-Noon

Networking Lunch
Noon-1:15 p.m.

General Session
1:15 p.m.-2:45 p.m.

Beverage Break
2:45 p.m.-3:15 p.m.

Educational Sessions
3:15 p.m.-4:30 p.m.

Adjourn
4:30 p.m.

Friday, Feb. 9

Registration Open
8:00 a.m.-4:00 p.m.

Networking Breakfast
8:00 a.m.-9:00 a.m.
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General Session
9:15 a.m.-Noon

Adjourn
Noon
Explore Previous Conferences 
2023 Conference Session Descriptions
(/docs/default-source/city-managers-conference---session-materials/2022-city-managers-department-conference- program.pdf?sfvrsn=87abedf8_12) (/docs/default-source/city-managers-conference---session-materials/2022-city- managers-department-conference-program.pdf?sfvrsn=87abedf8_12) (/docs/default-source/city-managers- conference---session-materials/2023-city-managers-conference-program-final-vs2-(1).pdf?sfvrsn=62dfe8d2_3) View the 2023 City Managers Conference Program (/docs/default-source/city-managers-conference--- session-materials/2023-city-managers-conference-program-final-vs2-(1)f3d0c388-244b-4c15-a22b- 497abc1d5489.pdf?sfvrsn=2f1b812e_3) .

Wednesday, February 8 
Registration Open
10:00 a.m.-6:00 p.m.
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11:00 a.m.-1:00 p.m.

Opening General Session
1:30-3:15 p.m.

Opening Remarks
Justin Hess, President, City Managers Dept. and City Manager, Burbank Cal Cities Remarks
Carolyn Coleman, Executive Director and CEO, League of California Cities Ali Sajjad Taj, President, League of California Cities and Council Member, Artesia City Managers Department Awards
Keynote Presentation
Alie Ward is a Daytime Emmy Award-winning science correspondent for CBS’s The Henry Ford’s Innovation Nation with Mo Rocca, and host of Did I Mention Invention? on the CW. She also appears on Netflix’s science series Brainchild and Science Channel’s How to Build Everything.

Previously, she was the co-host of the GE’s series In the Wild with co-host Adam Savage of Mythbusters and a contributor on Cooking Channel’s ongoing show Unique Sweets.

Alie studied both science and film in college and was a staff writer/editor for the Los Angeles Times and on-air contributor to KTLA. She volunteers at the Natural History Museum of Los Angeles 32 of 129
11/22/23, 4:35 PM City Managers Conference | Cal Cities https://www.calcities.org/education-and-events/event/2024/02/07/default-calendar/city-managers-conference 13/33 County and is a co-founder of the science communication collective Nerd Brigade. She is also a culinary host, appearing on Cooking Channel’s Food: Fact or Fiction. Previously, she created, co- wrote and co-hosted the Cooking Channel series Tripping Out with Alie and Georgia and over 50 videos for Cooking Channel. She also hosts Ologies, a comedic science podcast.

Speaker
Alie Ward, Science Communicator & TV Host
Networking Break
3:15-3:45 p.m.

Women in Government Meet-Up
3:15-3:45 p.m.

Looking to connect with other women in government? Find friends, and great ideas during a focused coffee break in a separate space.

Concurrent Sessions
3:45-5:00 p.m.

How Do I Deal With This?
Despite our best efforts, there are many aspects to the role of city manager that we cannot foresee or control. Many of these circumstances involve unexpected occurrences with our city council members, ranging from scandals to resignations. Join this panel discussion as it delves into how 33 of 129
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Moderator
Peter Pirnejad, City Manager, Los Altos Hills
Speakers
Daniel Jordan, City Manager, Duarte
Laurel Prevetti, Town Manager, Los Gatos

Scott Wolfe, City Manager, Buellton
Lessons from the Trenches: Key Strategies for Leveraging Public Works Effective communication and the celebration of “wins” is essential to building trust and goodwill within a community. A high-functioning public works department can be a strategic partner in this pursuit. But what if department leaders avoid or miss opportunities for communication and publicity? What other lessons can city managers learn from their public works counterparts? In this session, attendees will hear from former public works directors-turned-city managers as they share key lessons and techniques for leveraging this sector.

Moderator and Speaker
Jason Holley, City Manager, American Canyon
Speakers
Erica Ahmann Smithies, Public Works Director, American Canyon Greg Humora, City Manager, La Mesa

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Michael Rogers, City Manager, Tracy
One Size Doesn’t Fit All: Alternative Responses to Mental Health and Other Crises Attendees will learn new approaches from around the state on the following topics: how to respond to crises related to mental illness, how these programs have been implemented, and challenges faced.

Moderator
Karen Pinkos, President-Elect, City Managers Department and City Manager, El Cerrito Speakers
Matthew Chidester, City Manager, Half Moon Bay
Jorge Cisneros, Chief of Police, Anaheim
Marisa Creter, Executive Director, San Gabriel Valley Council of Governments Networking Reception
5:00-6:30 p.m.

Make new friends, and see old ones while enjoying delicious appetizers and tasty beverages during the evening networking reception.

Thursday, February 9 
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8:00 a.m.-4:00 p.m.

Networking Breakfast
8:00-9:00 a.m.

Visit with Sponsors
8:30 a.m.-5:00 p.m.

Concurrent Sessions
9:00-10:15 a.m.

Successful DEI Programs and Lessons Learned
Learn how to start a Diversity, Equity, and Inclusion (DEI) program that establishes a more equitable and inclusive community while simultaneously embracing diversity and a sense of belonging. In this session, cities will share their approach to starting and managing DEI programs, including challenges, successes, and lessons learned.

Moderator
PJ Gagajena, Assistant City Manager, Moorpark
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Briana Evans, Equity & Inclusion Officer, Redwood City
Jaqui Guzman, Deputy City Manager, Sunnyvale

David Wilson, City Manager, West Hollywood
Sales Tax: Understand Hidden Nuances of California Sales Tax Distribution Participants will hear from two of the foremost firms in California with unique expertise in sales tax:

HdL and Avenu Insights. Learn how sales tax is distributed differently in many situations, including online versus brick and mortar, in- state versus out of state seller, and auto versus jet fuel sales.

Then, understand how county pools work and why, and learn the differences between regular Bradley Burns and a transaction and use tax. Following the presentation, participants will receive an update and hear next steps from the Cal Cities’ City Manager's Department Sales Tax Working Group (re-formed in 2021).

Moderator
John Robert Gillison, Immediate Past President, City Managers Department and City Manager, Rancho Cucamonga
Speakers
Fran Mancia, Vice President National Government Relations, Avenu Insights and Analytics

Leyne Milstein, Assistant City Manager, Sacramento
Ken Nordhoff, Principal, HdL Companies
Nicolas Romo, Legislative Representative, League of California Cities 37 of 129
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As public engagement around the dais evolves and social media becomes a public soapbox, understand the challenges that face cities in balancing First Amendments rights with employee safety and maintaining city operations. Hear about two distinct experiences and what steps cities can take today to mitigate legal quandaries related to the First Amendment and keep city hall from being paralyzed by these disruptions.

Moderator
Reva Feldman, Retired City Manager, Malibu, Strategic Advisor, Avenu Insights and Analytics

Speakers
René Bobadilla, City Manager, Montebello
Deborah Fox, Principal, Meyers Nave

Networking Break
10:15-10:45 a.m.

New City Managers Meet-Up
10:15-10:45 a.m.

Interested in meeting other new city managers from around the state? Meet up with colleagues new to the profession during a focused coffee break.
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10:45 a.m.-noon
Telling Your Organization's Story
Cities do important work for our communities, but if city managers don’t tell their stories throughout the year, community members and stakeholders won’t know how their tax money benefits the community. Proactive messaging will help your city foster relationships with stakeholders that will benefit them later. This session will cover how to incorporate strategic communications into your city’s general plan, and feature case studies from public agencies that have successfully gained community trust and inspire impactful engagement.

Moderator
Ryder Smith, President, Tripepi Smith
Speakers
Christine Brainerd, Communications Director, Folsom
Maurice Chaney, Public Information Officer, Roseville

Erin Morales, President, California Association of Public Information Officials Successful Recruitment and Retention Post-COVID, the Great Resignation and Retirements COVID-19, the Great Resignation, Baby Boomer retirements, and working towards diversity, equity and inclusion have significantly impacted a city’s ability to hire, retain, and recruit executives. What 39 of 129
11/22/23, 4:35 PM City Managers Conference | Cal Cities https://www.calcities.org/education-and-events/event/2024/02/07/default-calendar/city-managers-conference 20/33 are the best practices and effective strategies to change this? How does a city compete in this very competitive landscape? What should a city manager know and consider to position themself to hire and retain employees effectively? Discover answers to these questions and learn about the latest trends and challenges in the municipal environment for, hiring, retaining, and recruiting personnel at the executive level.

Moderator
Marcella Marlowe, Former City Manager, San Marino

Speakers
Ron Bow, City Manager, Monterey Park
Anton "Tony" Dahlerbruch, Executive Recruiter, Peckham & McKenney Executive Search

Wendy Levy, Director of Human Resources, Santa Barbara
Surplus Land Act: Know the Facts Before You Transact
California is facing a housing crisis. The state has revved up enforcement to accelerate the production of affordable housing including the use of public agency-owned land. Effective in 2020, the Surplus Land Act (SLA)
requires public agencies to follow a process to sell or lease any public property by first offering it to a state-controlled list of affordable housing developers. Learn how the SLA process impacts local land use. Receive best practices on how to navigate the sale, lease, and licensing of public agency property to pursue public-private projects, producing economic development results while staying in compliance with state requirements.

Moderator
Scott Mitnick, Senior Vice President, Kosmont Companies 40 of 129
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Matthew Cody, Of Counsel, Best, Best & Krieger
Laura Nunn, Senior Manager, CA Department of Housing & Community Development Jim Vanderpool, City Manager, Anaheim

Networking Luncheon
noon-1:15 p.m.

General Session
1:15 p.m.-2:45 p.m.

Opening Remarks
Karen Pinkos, President-Elect, City Managers Department and City Manager, El Cerrito Observations from Local, State, and National Economists Learn from three experts as they discuss economic trends and forecasts from local, statewide, and national perspectives. Panelists will address their differing expectations in each respective area.

Moderator and Speaker
Michael Coleman, Fiscal Policy Advisor, CaliforniaCityFinance.com

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Ted Egan, Chief Economist, City and County of San Francisco Ann Hollingshead, Principal Fiscal and Policy Analyst, Legislative Analyst's Office Dr. Peter Rupert, Director at UCSB Economic Forecast Project, Professor of Economics, University of California Santa Barbara
Networking Break
2:45 p.m.-3:15 p.m.

CalOES Meet and Greet
2:45-3:15 p.m.

Join Cal OES Deputy Director Ryan Buras and find out how Cal OES can support your city before and after a disaster. Learn about upcoming grant resources.

Concurrent Sessions
3:15 p.m.-4:30 p.m.

Delivering Economic Development Successes in Partnership with your Council and Community
City managers are under constant pressure to deliver economic development results. Local economic development can be misunderstood as marketing to prospective employers or 42 of 129
11/22/23, 4:35 PM City Managers Conference | Cal Cities https://www.calcities.org/education-and-events/event/2024/02/07/default-calendar/city-managers-conference 23/33 communicating a business-friendly environment. Setting expectations and engaging with the city council and community are critical to achieving economic development success. As heads of their organizations, city managers can build an economic development-centered culture with staff, the community, and city council that will have far-reaching impacts on economic outcomes. This session features two economic developers-turned-city management professionals who will share their perspectives and discuss practical examples.

Moderator
Gurbax Sahota, President and CEO, California Association for Local Economic Development

Speakers
PJ Gagajena, Assistant City Manager, Moorpark
Aaron Laurel, City Manager, West Sacramento
Ethics Matter: Be inspired by your professional values
Let’s shift the focus on the ICMA Code of Ethics from enforcement to inspiration. How do the defining values of integrity, fairness, justice, and political neutrality inspire you to excellence? How do they produce better outcomes in your organization and community? Think about a time when you stood firm on a principle, and it wasn’t easy! Rediscover values for the city management profession and how best to apply them to real world challenges.

Moderator and Speaker
Brett Channing, Deputy City Manager, Lake Forest

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Kevin Duggan, Senior Advisor, ICMA
Pat Martel, West Coast Regional Director ICMA
Small City Succession Planning: Creating a Culture of Growth The Great Resignation combined with the Silver Tsunami has made it difficult for public agencies across the state to retain employees. This struggle can magnify within smaller public agencies, including when a staff member leaves,
which often means the loss of institutional knowledge that may span several “positions.” This engaging panel discussion will examine strategies for small cities to implement when hiring and retaining talent, creating a culture of growth, and proactively building a succession plan. Learn best practices for creating a talent pipeline within your small city so that when an employee leaves, you can rest assured that critical services will remain uninterrupted.

Moderator
Jonathan Shull, Chief Executive Officer, California Joint Powers Insurance Authority

Speakers
Chris Constantin, City Manager, San Dimas
Andy Hall, City Manager, Imperial Beach
Jim Lewis, Department Director, City Managers Department and City Manager, Pismo Beach Friday, February 10 
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8:00-10:00 a.m.

Networking Breakfast
8:00-9:15 a.m.
“ICMA Preparing the Next Generation” Turns 20: Progress and Challenges 9:15-10:30 a.m.

It has been 20 years since the “ICMA Preparing the Next Generation” guidebook was published. Since then, Generation Z employees have entered the workforce and managers are facing new challenges and impacts to the profession as a result of ‘The Great Resignation’. During this session, the guidebook co-author and current city management professionals will discuss what has occurred over the past 20 years and the ongoing challenges of identifying, mentoring, and preparing the next generation of city managers.

Moderator and Speaker
Frank Oviedo, Assistant City Manager, Santa Clarita
Speakers
Frank Benest, Liaison, Next Generation Initiatives, ICMA Karen Pinkos, President-Elect, City Managers Department and City Manager, El Cerrito Aly Zimmermann, City Manager, Rocklin
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Closing General Session
10:45 a.m.-noon
Strategies to Beat Burnout
“Resilience goes beyond bouncing back. It’s the ability to thrive – mentally, emotionally, physically and spiritually – regardless of what may be happening in your environment.” – Adam Markel A leading international keynote speaker, Adam’s message of resilience as the competitive edge in the face of today’s complex markets has resonated worldwide. An attorney-turned transformational trainer, Adam is a sought-after workplace culture catalyst who inspires, empowers, and guides organizations and individuals to create sustainable, high-performance strategies.

Adam has been a keynote speaker and trainer for Fortune 500 companies and conferences including Harvard University, Canon, and the Northeast Business Group on Health. He’s shared the stage with the likes of Tony Robbins, Michael J. Fox, and Stedman Graham.

Adam credits much of his success to the principles he learned during his eight years as a Jones Beach lifeguard in New York. Since his days on Jones Beach, Adam has spent his life protecting others and bringing them back from the brink of professional drowning – including his own. After building a multi-million-dollar law firm specializing in finance, commercial and employment litigation, Adam turned a mid-life crisis into a mid-life calling, pivoting his own career path. Enjoy 46 of 129
.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager

DATE: December 5, 2023

SUBJECT: Approval of Travel Expenses Exceeding $500.00 for the City Manager and Assistant City Manager to attend the ICSC Conference scheduled for May 19-21, 2024 in Las Vegas, Nevada.

Recommendation:

Staff recommends the City Council:
1) Approval of Travel Expenses Exceeding $500.00 for the City Manager and Assistant City Manager to attend the ICSC Conference scheduled for May 19-21, 2024, in Las Vegas, Nevada, and

2) Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State G uidelines Section 15060(c)(3), no environmental review is required.

Environmental Review:

The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act(CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 1506 0(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Discussion:

The ICSC Conference provides network ing opportunities with retailer representatives, developers, invaluable resources, new connections, and industry insights and actively works together to shape public policy. Membership also entitles enrolled staff to significant (currently 50%) discounts on the cost of regional ICSC conferences and marketing events.

The requested membership and travel, in conjunction with the City’s recent professional services contract with Retail Strategies, aim s to introduce the City of Wasco as a viable candidate for additional national and regional food and shopping retailers.

STAFF REPORT
City of Wasco

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The cost of the training, hotel fees, and food per diems will exceed the Expense and Use of Public Resources Policy Limits established by City of Wasco Resolution No. 2006 -2327, limiting expenses to $500.00 per trip.

Fiscal Impact:

It is estimated that the cost of the travel and trainin g for the ICSC Conference will not exceed $ 3,000.00. The adopted FY 2023- 2024 Operating Budget contains sufficient funding to cover this expense; no budget action is required.

Attachments:

1. Conference information
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ICSC LAS VEGAS
May 19-21, 2024
Las Vegas Convention Center
Las Vegas, Nevada, United States
Details
Questions?
For more information, please call +1 844
728 ICSC or email [email protected].

Event F AQs
Add to calendar
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https://www.icsc.com/attend-and-learn/events/details/las-vegas-2024 3/10 ICSC LAS VEGAS is our premier event and takes place
annually in May. It is a two- to three-day gathering of dealmakers and industry experts, who are driving
innovation and evolution in the Marketplaces Industry.

Registration F ees*
Register at the Advance Rate (ends February 19, 2024, at 11:59 pm EST )
Member
• 850
Non-Member  •  1,975
Retailer Member  •  0
Student Member  •  50
Standard Rate (ends May 16, 2024, at 11:59 pm EST )
Member
• 1,050
Non-Member  •  1,975
Retailer Member  •  0
Student Member  •  50
On-Site Rate (starts May 17, 2024, at 12:00 am EST)**
Member
• 1,450
Non-Member •  1,975
Retailer Member  •  N/A
Student Member  •  N/A
*All cancellations are subject to a $100 cancellation fee for members and non-members and $25 for student
members. Refunds will not be given for cancellations
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** On-site registrations are not accepted for Retailer
Members and Student Members.

Attendees can choose to have their badges mailed in
advance for a 25 fee. The deadline to select this option is 4:59 pm ET on April 1, 2024.
*Please note this badge mailing option applies to paid attendee badges only (no exhibitor or other comped badges). You must select the badge mailing option at checkout during the event registration process in order to have your badge mailed. Badges will only be mailed once to the primary address in your le.

Please make sure this address is correct before you register. If you do not receive your badge or the badge is incorrect, we cannot resend. Badges are non-transferable. We cannot resend a badge to a dierent address or transfer the name on the badge.

If you did not select to have your badge mailed at check out, we cannot mail your badge. You will need to pick up the badges and make corrections on-site at registration.

Hotel Reservations
Rooms for ICSC LAS VEGAS book up fast. For discounted
rates, reserve your hotel stay via onPeak, our ocial hotel partner, today. Hotel reservations are available on a rst- come, rst-served basis.
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https://www.icsc.com/attend-and-learn/events/details/las-vegas-2024 5/10 Book Hotel
Notice to all ICSC Members: Please be advised that ICSC will only contact you through onPeak, ICSC’s ocial hotel provider. Any other email or phone solicitations oering hotel bookings are unauthorized and should be disregarded as spam notices.

Exhibitor Information
Reserve your Booth Space today for ICSC LAS VEGAS
2024.

Exhibitor booth renewals will be emailed on October

17. New exhibitors to ICSC LAS VEGAS will be able to
select a booth space beginning November 20.

Become an ICSC member and take advantage of member
pricing.

What’s included:
$16.50 per sq. ft (Member pricing) / $33.00 per sq. ft
(Non-Member pricing)
8' back and side wall drape (except island and peninsula booths)
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https://www.icsc.com/attend-and-learn/events/details/las-vegas-2024 6/10 Gray booth carpet
Badges (based on booth size)
Listing in digital directory
Questions? Contact: Kim Romano at [email protected] or
Keith Colavito at [email protected].

ICSC is committed to bringing our event attendees together safely and with the proper health precautions in place but cannot guarantee that event attendees, exhibitors, vendors or other participants will not become infected with COVID or any other transmissible virus, and by voluntarily
attending an ICSC event, you accept and assume the risk of possible exposure or contraction of the same.

Additionally, the goal of ICSC events is to provide a
welcoming, congenial atmosphere for Marketplaces
Industry professionals to connect with peers, conduct
business and learn more about relevant topics. As a
reminder, we expect all attendees and exhibitors at ICSC events to treat fellow attendees, speakers, service providers and the ICSC team with the utmost respect. We do not
tolerate disruptive, hateful or harmful language or conduct including name calling or otherwise provoking an individual regarding a particular topic, specically as it relates to non- business issues. Additionally, please do not bring material 53 of 129
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Read ICSC’s Event Terms and Conditions for more
information and our Event FAQs for more information.

About this event series
The ICSC Premier event series are our must-attend annual global gatherings of the Marketplaces Industry’s networked community of dealmakers, negotiators and moneymakers.

Additional Resources
Attendee Search
Search
Book Hotel
Book
ICSC Social Media
Tips & Tricks
View
Attending 1200 Registered
PM TM
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https://www.icsc.com/attend-and-learn/events/details/las-vegas-2024 8/10 Search attendees
Paige Mamula
Director of Real Estate
The Wendy's
Company
Trey Merchant
Director of Business
Development
7B Building and
Development
JB
Joe Baca
Council Member
City of Rialto
Back T o T op
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https://www.icsc.com/attend-and-learn/events/details/las-vegas-2024 9/10 Las Vegas Convention
Center
Las Vegas Convention Center
Las Vegas, Nevada, United States
Book Hotel
Sponsors
Our sponsors get prime visibility at events and in our print and digital publications. And, of course, a big thank you from us. Learn more about how to become a sponsor here.

Back T o T op
F eatured events
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ICSC LOCAL

TORONTO
November 23, 2023
1214 Queen St W
Toronto, Ontario, Canada
ICSC+CENTERBUILD
November 28, 2023 -
December 1, 2023
Arizona Biltmore
Phoenix, Arizona, United
States
Avoid Harsh Fines:

Reporting Rules
Effective...

November 29, 2023
Virtual
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.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Luis Villa, Public Works Director

DATE: December 5, 2023

SUBJECT: Adopt a Resolution Authorizing the City Manager or designee t o approve a purchase order w ith Big Belly Solar, LLC in an amount not to exceed $225,000.00 to purchase trash receptacles for the Downtown Renovation Project.

Recommendation:

Staff recommends the City Council:
1) Adopt a Resolution Authorizing the City Manager To approve a purchase order with Big Belly Solar, LLC, in an amount not to exceed $225,000.00 to purchase trash receptacles for the Downtown Renovation Project, and

2) Find that this Project is not a project wi thin the meaning of CEQA Guidelines Section 15378 and is, therefore, not subject to review under CEQA.

Environmental Review:

The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA). It has been determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity that does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Discussion:

The Downtown Renovation Project is anticipated to begin construction in January 2024.

A requirement of our grant funding was to utilize compacting bins as part of the Project Scope. After many months of research and speaking with manufacturers, Staff selected Big Belly Solar, LLC as the most viable option due to their responsive customer service, timely delivery schedule outlook, and various positive reviews from other cities that have utilized their products.

In all, we plan for the replacement and installation of 43 trash cans in the downtown area on 7
th Street between G Street and D Street. Included in the count of 43 are 17 trash, 17

STAFF REPORT
City of Wasco

58 of 129
recycle, and 9 organics cans to be placed in various locations within the project area.

Per manufacturer guidance, the R ecycle and Trash receptacles will be compacting while the Organics cans are non-compacting.

In addition to the compacting feature of the trash and recycle cans, all of the cans (including organics) have “Smart” features that will allow Staff to monitor the fill level of the cans. The software will also notify users as the cans reach a near -filled level so Staff can promptly empty the cans as needed.

Included in the attached quote are the cans themselves, five years of warranty coverage, five years of the “Smart” software license, and a large supply of liner bags.

Staff has utilized a Statewide Contract FAC113 from which the Department of Environmental Protection awarded the procurement of recycling containers, com post bins, and rain barrels to various firms at negotiated rates (Big Belly, LLC being one of them) to get a cost proposal from Big Belly, LLC on these items for a quoted amount of $223,359.48. Staff is requesting that the amount of $225,000 be approved to cover shipping and unforeseen costs related to the purchase.

Fiscal Impact:

The total approved Project Budget for the Downtown Renovation Project (#22012) is $6,656,265. Currently, the budget has $6,208,634.19 remaining. After this purchase in the amount of $225,000, the balance will be $5,983,634.19.

Attachments:

1. Big Belly Sample

2. Resolution

3. Quote
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RESOLUTION NO. 2023 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO AUTHORIZING THE CITY

MANAGER OR DESIGNEE TO APPROVE A PURCHASE ORDER WITH BIG BELLY SOLAR, LLC, IN AN AMOUNT NOT TO EXCEED $225,000.00 TO PURCHASE TRASH RECEPTACLES FOR THE DOWNTOWN RENOVATION PROJECT.

WHEREAS, the City wishes to purchase 43 trash receptacles from Big Belly Solar, LLC; and,

WHEREAS a quote for this equipment in the amount of $223,359.48 was received from Big Belly Solar, LLC; and,

WHEREAS, the purchase of this equipment will be funded as part of Project 22012; and,

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Wasco as follows:

SECTION 1: Authorizes The City Manager or designee to approve a purchase order with Big Belly Solar, LLC, pursuant to the quotation attached hereto as Exhibit “A” and in an amount not to exceed $225,000.00 to cover shipping and unforeseen costs related to purchase the trash receptacles for the Downtown Renovation Project.

-o0o-

I HEREBY CERTIFY that the foregoing Resolution No. 2023 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on December 5 , 2023, by the following vote:

COUNCIL MEMBERS:

AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________

VINCENT MARTINEZ
MAYOR of the City of Wasco

Attest: _______________

__________________________________
MARIA O. MARTINEZ
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco
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November 10, 2023
Quote Number: Q42910-2

RG / RG
v2023July26
150 A St., Suite 103 ƒ Needham, MA 02494 www.bigbelly.com T: 888-820-0300 ƒ F: 781-444-5651 Prices valid for 60 days from the above date.

BIGBELLY SYSTEM QUOTATION
Prepared By: Bill To: Ship To:

Rafael Garcia
Bigbelly Solar City of Wasco City of Wasco
150 A St, Ste 103 746 8th St
Needham, MA 02494 Wasco, CA 93280 ,
(661) 600-5587
[email protected]
This order includes the following items:

QTY ITEM EXTENDED
PRICE
8 Smart Max Double Station with Hoppers, Foot Pedals, Bar-Style Lift Bins, Installation, Five Year Warranty, and Five Year CLEAN Software
$80,752.64
9 Smart Max/Smart Max/Smart Triple Station with Hoppers, Chute, Foot Pedals, Bar-Style Lift Bins, Installation, Five Year Warranty, and Five Year CLEAN Software $116,949.69
17 Compactor Waste Liner Bags (box of 50) $785.40
17 Bigbelly Clear Compactor Liners Bags (Box of 50) $1,271.60 Station pricing includes 5% volume discount based on quantity 43 component MA State FAC113 Contract Pricing
Shipping & Handling (one time):

Estimated 8.25% Sales Tax (one time):
$7,120.00
$16,480.15
Purchase Option Total System Cost:

Total System Cost w/ Estimated Tax:
$206,879.33 USD
$223,359.48 USD
Sincerely, Rafael Garcia
Bigbelly Solar, LLC
ACH Transfer Info: Cambridge Savings Bank ඵ Acct Name: Big Belly Solar, LLC ඵ Account # 11728865 ඵ Routing # 211371120 Wire Transfer Info: Citibankඵ Acct Name: Cambridge Savings Bank ඵ Account # 71160000000000093 ඵ Routing # 031100209 ඵ Int’l Swift # CITIUS33
Please include in wire payment notes: For Further Credit to 11728865, Big Belly Solar, LLC All Purchase Orders must reference the above Quote Number (upper right).

This Quotation is subject to the attached Terms and Conditions of Sale, which are attached hereto and incorporated herein, and expressly acknowledged and accepted by Customer as signified by the duly authorized signature below.

EyHIBIT ΗAΗ
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CUSTOMER
By: ____________________________________________
Print Name: _____________________________________
Title: ___________________________________________
Date: ___________________________________________
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TERMS AND CONDITIONS OF SALE
Version 9.24.2018
The following Terms and Conditions of Sale (“Agreement”) are applicable to any order placed by Customer pursuant to a valid Bigbelly Quotation (“Quotation”) that is accepted by Bigbelly (“Order”).

Acceptance by Customer of this Agreement, which shall be signified by Customer’s duly authorized signature on the face hereof, shall be required for Bigbelly’s acceptance of an Order.

1. SCOPE OF AGREEMENT. Bigbelly, upon acceptance of an Order placed by Customer, will supply the products to be delivered (“Prod ucts”) and services to be performed (“Services”) as specified in the Quotation to Customer, pursuant to this Agreement and its attachments. Bigbelly’s acceptance of an Order is expressly limited to the terms and conditions of this Agreement notwithstanding any contrary provision contained in Customer’s purchase orders, acknowledgements or other documents. The details of the Products and Services (e.g. quantity, price, and product specifications) shall be set forth in the relevant Quotation.

2. ON-SITE SERVICES. In the event any on-site services (such as installation, warranty repairs) are required as part of the Prod ucts and Services, the additional terms set forth in Attachment A attached hereto shall also apply.

3. PRICE AND PAYMENT. (a) The prices payable by Customer for the Products and Services by Bigbelly under this Agreement will be specified in the applicable Quotation. Unless otherwise expressly stated in a Quotation, all prices exclude shipping and applicable taxes, all of which are at Customer’s expense. (b) Fees shall become payable upon Bigbelly’s acceptance of an Order, unless otherwise determined by Bigbelly and agreed to in writing. All late payments made outside of the agreed upon payment terms will be subject to interest at the rate of the lesser of (i) eighteen percent (18%) per annum or (ii) the highest amount allowed under applicable law. Where upfront payment is required, Bigbelly further re serves the right to withhold shipment of the Products and delay performance of the Services until full payment is made. Any failure by Bigbelly to provide an invoice in a timely manner shall not affect Customer’s obligation to make payments. (c) Upon reasonable request by Bigbelly, Customer shall provide evidence of its financial capacity and such other information as Bigbelly reasonabl y requests to determine credit status or credits limits. (d) Customer shall provide notice within five (5) business days of the occurrence of any event which materially affects Customer’s ability to perform its obligations under this Agreement.

4. SHIPPING AND DELIVERY. Unless otherwise specified and agreed in an Order, Products and Services will be delivered FOB Origin (Bigbelly’s manufacturing facility) and will be shipped to Customer at the address provided via carriers selected by Bigbelly at the Customer’s expense. The Parties shall mutually agree on any applicable delivery requirements for all Products and Services specified on an applicable Quotation before such Order will be processed. If no delivery requirements are otherwise specified and agreed, Bigbelly shall process any Order upon receipt of the signed Agreement and Customer’s fulfillment of any other order processing requirements set forth by Bigbelly in its sole discretion.

5. INSPECTION AND ACCEPTANCE. Customer shall promptly inspect the Products and Services upon delivery or completion. In the even t Products or Services are received damaged, defective or not to specification, Customer shall provide Bigbelly with prompt notice of the alleged deficiencies in the Produc ts or performance of Services under the Quotation or this Agreement and Bigbelly shall have a reasonable opportunity to cure any such alleged non-conformance.

6. SOFTWARE LICENSE. Customer’s use of the software provided as a Product and Service (“Software”) is subject to the CLEAN Soft ware License Agreement that accompanies delivery of the Software. All applicable terms, provisions and agreements set forth in the CLEAN Software License Agreement are hereby incorporated herein by reference with the same force and effect as though fully set forth herein. To the extent that the terms set forth in this Agreement are inconsistent with the terms of the CLEAN Software License Agreement, the terms set forth herein shall apply.

7. WARRANTY. Bigbelly warrants the Products and Services provided pursuant to a Quotation and this Agreement against manufacture r defects or defects in workmanship, under normal use and service, subject to the exclusions, limitations and conditions set forth in the Bigbelly Standard Limited Warranty.

8. BREACH. In addition to all other rights to which a party is en titled under this Agreement, if either party breaches any term of the Quotation or this Agreement, the non-breaching party shall have the right to: (a) terminate the Quotation immediately upon written notice to the other party; and (b) seek to obtain injunctive relief to prevent such breach or to otherwise enforce the terms of this Agreement. Failure to properly demand compliance or performance of any term of the Quotation or this Agreement shall not constitute a waiver of Bigbelly’s rights hereunder and prior to any claim for damages being made for non-conformance or breach, Customer shall provide Bigbelly with prompt notice of any al leged deficiencies in the Products or performance of Services under the Quotation or this Agreement and Bigbelly shall have a reasonable opportunity to cure any such alleged non-conformance or br each.

9. LIMITATIAON OF LIABILITY. IN NO EVENT SHALL BIGBELLY BE LIABLE HEREUNDER FOR INCIDENTAL, SPECIAL, INDIRECT, CONSEQUENTIAL, OR PUNITIVE DAMAGES EVEN IF ADVISED IN ADVANCE OF THE POSSIBILITY FOR SUCH DAMAGES. BIGBELLY’S MAXIMUM AGGREGATE LIABILITY FOR DAMAGES UNDER THIS AGREEMENT AND ANY QUOTATION SHALL BE LIMITED TO THE TOTAL FEES PAID BY CUSTOMER UNDER THE QUOTATION UPON WHICH A CLAIM IS BASED.

10. INDEMNIFICATION. Each party, as Indemnitor, shall indemnify, defend and hold harmless the other party, as Indemnitee, its officers, directors, employees, agents, subsidiaries, and other affiliates from and against any and all claims, damages, liabilities, and expenses (including attorney fees) arising from any t hird-party claim based on Indemnitor’s (or its agent’s) breach of any representation, warranty, covenant, agreement, or obligation under the Quotation or this Agreement, or Indemnitor’s (or its agent’s) grossly negligent and/or willful acts or omissions in carrying out its obligations under the Quotation or the Agreement; provided that in no event shall Bigbelly be responsible for any claims ar ising out of its compliance with instructions, requirements, or specifications provided by or required by Customer (including the use of information, artwork, logos, and/or trademarks provide d by Customer). Neither party will be responsible for indemnifying another party hereto where the basis of the indemnity claim arises out of such other party’s own negligence or willful misconduct.

11. CUSTOMER MATERIALS AND DATA. (a) Customer represents and warran ts that any matter it furnishes for the Products or performance of the Services by Bigbelly does not infringe any copyright or trademark or other intellectual property rights of any third party nor does it otherwise violate any laws or infringe the rights of any third party. (b) Cu stomer warrants that it has the right to use, and to have Bigbelly use on behalf of Customer, any data provided to Bigbelly by Customer, including specifically custo mer na mes, identifying information, addresses and other contact information and related personal information.

12. INTELLECTUAL PROPERTY. Any and all inventions, discoveries, patents, copyrights, trademarks and trade names, commercial symbols, trade secrets, know-how, work product and information or other intellectual property embodying proprietary data existing and owned by Bigbelly as of the date of the Quot ation, or made or conceived by employees, consultants, representatives or agents of Bigbelly during the term of this Agreement, shall be and remain at all times the sole and exclusiv e property of Bigbelly. Customer will obtain no rights thereto other than the limited rights set forth in this Agreement. Without limiting the generality of the foregoing, the parties agree that Bigbelly will own all Software, including all modifications, upgrades and enhancements thereto made during the term of this Agreement.

13. FORCE MAJEURE. Any delay or failure of either party to perform its obligations (other than Customer’s payment obligation) sh all be excused if such failure is caused by an extraordinary event or occurrence beyond the control of the nonperforming party, such as acts of God, fires, floods, windstorms, explosions, natural disasters, wars and sabotage. Each party shall promptly notify the other of the reason for the delay and use its best efforts in curing such cause and shall take all action practicable to min imize the adverse impact of the delay on the other party.

14. GOVERNING LAW. Each Quotation and this Agreement shall be gove rned and construed and enforced in accordance with the laws of the Commonwealth of Massachusetts, without reference to its conflicts of law principles. The Parties further agree (i) that any dispute, controversy or claim arising out of or related to this Agreement shall be brought and settled in the state or federal courts located in Boston, Massachusetts; (ii) to irrevocably submit to the exclusive jurisdiction of any such court; an d (iii) to waive any right to a jury trial in any litigation arising out of or related to this Agreement.

15. COMPLIANCE. Each party shall comply with all state, federal and local laws and regulations applicable to its performance her eunder.

16. ASSIGNMENT. Customer may not assign its rights or obligation s under this Agreement without the prior written consent of Bigbelly. Pursuant to a valid assignment, the terms and conditions of this Agreement shall inure to the benefit of and be binding upon the respective successors and assigns of the Par ties.

17. AMENDMENT AND WAIVER. This Agreement shall not be amended or modified in any way except by a subsequent written agreement signed by authorized persons of both Parties. Any amendment or waiver effected in accordance with this section shall be binding upon the Parties and their respective successors and assigns. The waiver by a Party of any breach by the other Party will not operate or be interpreted as a waiver of any other or subsequent breach, nor shall the failure or delay in exercising any right or seeking any remedy hereunder operate as a waiver thereof.

18. SEVERABILITY. If any provision of this Agreement is determined by any court of competent jurisdiction to be invalid or unenforceable, in whole or in part, such provision shall be interpreted to the maximum extent to which it is valid and enforceable, and the remaining provisions of this Agreement shall co ntinue in full force and effect and not be affected thereby.

19. SURVIVAL. In the event any provision of the Quotation or this Agreement is held by a tribunal of competent jurisdiction to be contrary to the law, the remaining provisions of the Order or this Agreement will remain in full force and effect. All sections herein relating to payment, ownership, confidentiality, indemnification and duties of defense, representations and warranties, waiver, waiver of jury trial and provisions which by their terms extend beyond the Term shall survive the termination of the Order and this Agreement.

20. NOTICE. Any notice required to be delivered pursuant to this Agreement shall be deemed given when personally delivered to re cipient thereof or mailed by registered mail or certified mail, return receipt requested, to the addresses on the Quotation or to such address as either party may designate in the futur e.

21. ENTIRE AGREEMENT. Each Quotation, together with this Agreem ent including the Attachments, constitute the entire agreement between the Parties regarding the subject matter hereof and merges and supersede all prior agreements, oral and written, understandings, commitments and writings. Any Order, purchase order or other ordering or acceptance document issued by Customer is for administrative purposes only and does not form part of this Agreement or amend the terms hereof. In the event of any ambiguity or conflict between any of the terms and conditions contained in this Agreement and the terms and conditions contained in an Order, the terms and conditions of this Agreement shall control. The Quotation or this Agreement may not be amended, supplemented, changed, or modified, except by agreement in writing signed by the parties to be bound thereby.

22. COUNTERPARTS. This Agreement may be executed in counterparts, each of which shall be deemed an original and together shall constitute one instrument.

ATTACHMENT A
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ADDITIONAL TERMS FOR ON-SITE SERVICES
In the event Bigbelly or its authorized service provides must come on-site to Customer’s property in order to perform certain services as part of the Products or Services, the Parties agree that the following terms and conditions shall also apply, as applicable.

For purposes of this Attachment A, the ‘Agreement’ shall mean the Terms and Conditions of Sale executed between the Parties to which this Attachment A is affixed. The meaning of capitalized and undefined terms appearing herein shall be as set forth in the Agreement unless otherwise indicated. In the event of a conflict between this Attachment A and the Agreement, the terms and conditions of this Attachment A shall prevail solely with respect to the subject matter herein. The terms and conditions of this Attachment A are hereby incorporated into the Agreement by reference.

1. INFORMATION AND ACCESS. Customer agrees that Bigbelly’s ab ility perform the Services under the Agreement in a timely manner is dependent upon access to Customer’s installation information and locations. Deadlines imposed by the Agreement shall be extended in the event that Customer fails to provide such information and/or access to Bigbelly in a timely manner.

2. SITE PREPARATION. Customer agrees to provide a poured concre te pad if the intended installation surface does not meet Bigbelly’s specifications. If Customer’s installation surface does not meet such specifications, any additional cost associated with Bigbelly’s efforts to properly prepare the surface will be at Customer’s expense. It is the Customer’s responsibility to remove, at Customer’s expense, existing bins or any other items from the locations where Bigbelly stations will be installed.

3. INSTALLATION. Bigbelly will install the equipment at mutually agreed upon locations, including semi-permanent attachment to the ground. Installation will be in accordance with the delivery and installation schedule agreed to by the Parties prior to commencement of the Services.

4. INSURANCE. Bigbelly shall maintain, during its performance of the Services provided hereunder, liability insurance against c laims for injuries to persons or damages to property which may arise from or in connection with the performance of the Services hereunder by Bigbelly. Bigbelly shall furnish copies of s uch insurance policies upon request. 66 of 129
.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Luis Villa, Public Works Director

DATE: December 5, 2023

SUBJECT: Adopt a Resolution Authorizing the City Manager or designee to issue a Task Order #24 to Agreement No. 2020-008 with BHT Engineering for design and engineering services for the 8
th Street & Highway 43 HSIP Cycle 11
Pedestrian Crossing Improvement Project in an amount not to exceed $44,925.00 and allowing the City Manager or designee to execute Contract Change Orders in an amount not to exceed an aggregate of $5,000.00.

Recommendation:

Staff recommends the City Council:
1) Adopt a Resolution Authorizing the City Manager or designee to issue a task order #24 to Agreement No. 2020-008 with BHT Engineering for design and engineering services for the 8th Street & HWY 43 HSIP Cycle 11 Pedestrian Crossing Improvement Project in an amount not to exceed $44,925.00 and allowing the City Manager or designee to execute Contract Change Orders in an amount not to exceed an aggregate of $5,000.00, and

Environmental Review:

The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act(CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

STAFF REPORT
City of Wasco

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Discussion:

The City has received Federal funding to improve the pedestrian crossing at 8 th Street and Highway 43 utilizing Rectangular Rapid -Flashing Beacons (RRFB), bulb -outs, ADA ramps, advance STOP or YIELD markings, and other enhanced safety techniques.

This Project is identified in the approved 2023/2024 Capital Improvement Program under Project No. 24003. This design is the first step in the implementation of the Project. Caltrans has authorized us to move forward with the design phase by allocating the awarded funds as of August 31, 2023.

Due to existing safety concerns at this highly utilized intersection, Staff is making this Project a high priority.

Fiscal Impact:

The City budgeted $50,000.00 for design. The not-to-exceed price of $44,925.00 leaves us within budget.

Attachments:

1. Agreement No. 2020-008

2. Resolution

3. Task Order #24

4. Exhibit A

5. BHT Cost Proposal

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RESOLUTION NO. 2023 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO AUTHORIZING THE CITY MANAGER OR DESIGNEE TO APPROVE A TASK ORDER #24 TO AGREEMENT NO. 2020- 008 WITH BHT ENGINEERING FOR DESIGN AND ENGINEERING SERVICES FOR THE 8TH STREET & HWY 43 HSIP CYCLE 11 PEDESTRIAN CROSSING IMPROVEMENT PROJECT IN AN AMOUNT NOT TO EXCEED $44,925.00 AND ALLOWING THE CITY MANAGER OR

DESIGNEE TO EXECUTE CONTRACT CHANGE ORDERS IN AN AMOUNT NOT TO EXCEED AN AGGREGATE OF $5,000.00.

WHEREAS, The City of Wasco has received HSIP Grant Funding to make intersection improvements at the intersection of 8th Street & HWY 43; and,

WHEREAS, The City of Wasco wishes to approve task order #24 to Agreement No. 2020-0080 with BHT Engineering for design services and,

WHEREAS, The City’s cost for the services is in an amount not to exceed $44,925.00.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Wasco as follows:

SECTION 1: Authorizing the City Manager or designee to issue a task order #24 to Agreement No. 2020-008 with BHT Engineering for design and engineering services for the 8 th Street & HWY 43 HSIP Cycle 11 Pedestrian Crossing Improvement Project in an amount not to exceed $44,925.00.

SECTION 2: Authorizes the City Manager or designee to execute Contract Change Orders in an amount not to exceed an aggregate of $5,000.00.

-o0o-

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I HEREBY CERTIFY that the foregoing Resolution No. 2023 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on December 5 , 2023, by the following vote:

COUNCIL MEMBERS:

AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________

VINCENT MARTINEZ
MAYOR of the City of Wasco

Attest: ______________

__________________________________
MARIA O. MARTINEZ
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco

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1 Public Works Department (661) 758-7270 Fax (661) 758-1728 764 E Street, Wasco, CA 93280

TASK ORDER NO. 24 TO AGREEMENT NO. 2020-008

BACKGROUND
The City has received Federal funding to improve the pedestrian crossing at 8th Street and Highway 43 utilizing Rectangular Rapid -Flashing Beacons (RRFB), bulb-outs, ADA ramps, advance STOP or YIEL D markings, and other enhanced safety techniques.

This Project is identified in the approved 2023/2024 Capital Improvement Program under Project No. 24003. This design is the first step in the implementation of the Project. Caltrans has authorized us to m ove forward with the design phase by allocating the awarded funds as of August 31, 2023.

Due to existing safety concerns at this highly utilized intersection, Staff is making this Project a high priority.

OBJECTIVES

1. Perform Surveying necessary for preliminary design and cost estimation.

2. Prepare Project Plans, Specifications, Estimates and Bid Documents.

3. Assist City Staff throughout the Bidding and Award Process.

SCOPE OF WORK
BHT Engineering, Inc. will prepare Plans and specifications necessary to bid ou t the Project.

DELIVERABLES

1. Plans and Specifications.

ROLES AND RESPONSIBILITIES
The Project Coordinator s for this task order will be the Deputy Public Works Director and the City Projects Manager.

SCHEDULE
BHT Engineering, Inc. will have until June 30, 2024, to have prepared all of the deliverables.

PAYMENT AND INVOICING PROCEDURES
The total cost for this Design is not to exceed $44,925.00

Engineer shall receive payment for all Services performed by Engineer hereunder based on “Time and Materials.” Time and Materials shall mean the number of 88 of 129

2 hours devoted by Engineer to such Services charged at the rate set forth in the Billing Rate Schedule attached as Exhibit "A" and by this reference made a part hereof. Engineer shall bill City no more often than monthly by invoice for the Services. The invoices shall contain a description of Services performed during the period referred to in the invoice, the names of the employees performing the Services, and the number of hours expended . Each invoice shall contain such other information and documentation as City may reasonably require from time to time . City Manager or his designated representative shall have the right of reasonable review of each invoice and, at the conclusion of the review, City Manager shall place the matter on the agenda for the next available City Council meeting for consideration by the City Council . Upon approval of each such invoice by the City Council, same shall be paid in the regular cycle of payments made by City for other bills and claims.

The signatures below shall serve as an authorization to proceed on Task Order from the City of Wasco and is acknowledged by the Consultant.

Consultant

_____________________________
Name: Juan Pantoja
Title:

Date: ______________

City of Wasco

______________________________
Luis Villa, Public Works Director

Date: ______________________
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BHT ENGINEERING, INC.

Civil Engineering, Building Design & Construction Management DBE Firm ID#46277
218 S. “H” Street, Ste. 201
Bakersfield, CA 93304
(661) 558-4641
EFFECTIVE – November 2023

CITY OF WASCO

SCHEDULE OF HOURLY BILLING RATES

Personnel Rate
Principal Engineer/Engineering Administrator

$190.00 per hour
Senior Civil Engineer

$165.00 per hour
Senior Project Manager

$155.00 per hour
Assistant Project Manager

$110.00 per hour
Senior CAD Designer

$125.00 per hour
Administrative Assistant/Clerical

$ 65.00 per hour
Senior Construction Manager

$165.00 per hour

Field Work – Prevailing Wage Rates

Construction Inspector/ Resident Engineer

$155.00 per hour
2-Person Survey Crew

$300.00 per hour
1-Person Survey Crew

$200.00 per hour

Miscellaneous

Mileage

$ 0.65 per mile
Materials and Copies Required for the
Execution of the Work

At Cost (No Mark-up)
Outside services

At Fee + 15%

NOTE: These fees subject to 50% surcharge for any work performed during overtime hours.

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218 S. “H” Street, Ste. 201
Bakersfield, CA 93304
Civil Engineering & Construction Management (661) 558-4641 SCOPE OF WORK Staff Estimated
Hours Rate / hr. Total
Project Management/Internal Team Coordination
Principal Engineer 2 190.00 $ 380.00 $
Sr. Civil Engineer 10 165.00 $ 1,650.00$
Sr. Proj. Manager 5 155.00 $ 775.00 $
Assist. Proj. Mngr. 6 110.00 $ 660.00 $
Clerical 10 65.00 $ 650.00 $
Topographic Survey and Mapping
Sr. Civil Engineer 6 165.00$ 990.00$
Sub-Consultant 7,100.00$
Prepare Project Plans, Specifications, Estimates, Bid Preparation Principal Engineer 2 190.00$ 380.00$
Sr. Civil Engineer 80 165.00$ 13,200.00$
Sr. Proj. Manager 30 155.00$ 4,650.00$
Assist. Proj. Mngr. /
CAD Drafter 40 110.00$ 4,400.00$
Clerical 10 65.00$ 650.00$
Utility Coordination
Sr. Civil Engineer 10 165.00$ 1,650.00$
Sr. Proj. Manager 6 155.00 $ 930.00 $
Assist. Proj. Manager 4 110.00 $ 440.00 $
Clerical 2 65.00 $ 130.00 $
Caltrans Encroachment Permit
Sr. Civil Engineer 8 165.00$ 1,320.00$
Assist. Proj. Mngr. 4 110.00$ 440.00$
Clerical 2 65.00$ 130.00$
Bidding and Award of Project
Principal Engineer 2 190.00$ 380.00$
Sr. Civil Engineer 18 165.00$ 2,970.00$
Assist. Proj. Mngr. 6 110.00$ 660.00$
Clerical 2 65.00$ 130.00$
Mileage - 62 miles round trip x 6 trips = 372 miles + mileage around town Milage 400 0.65 $ 260.00$
Total (not to exceed) = 44,925.00$
NOTES:

Not Included In this Proposal:
• Preliminary Soils/Pavement Recommendation ‐ Not Included in this proposal • Advertisement and Processing Costs ‐ by City
• CEQA Environmental Clearance ‐ by City.

Coordinate with City Staff for the advertisement and award of the project. Assist City in all aspects of the bidding process: including advertise project, respond to RFIs, prepare addendums, attend and conduct pre-bid meeting, review bid results and qualify lowest responsible bidder, and make recommendations for awarding the construction contract. The advertising costs are to be paid by the City directly to the advertising newspaper and are not included in this proposal. City Staff will be responsible for log in, open and retain received bids. • The work as described in this Proposal shall be completed by June 30, 2024, or within 6 months from authorization to begin (whichever comes last) . ‐ pending
Caltrans responsiveness. This timeline may be extended.

BHT ENGINEERING, INC.

Install Rectangular Rapid‐Flashing Beacon (RRFB), bulb‐outs, ADA ramps, Advance STOP or YIELD markings and traffic signs, crosswalk visibility enhancements, stripe and pavement markings at uncontrolled location with enhanced safety.

COST PROPOSAL
November 21, 2023
• This total estimated time is considered a maximum amount based on scope of work. Scope of work changes could reflect changes in time. Additional cost of time and materials, which BHT Engineering, Inc. would work with the City.

City of Wasco ‐ HSIP Cycle 11 ‐ Pedestrian Crossing Improvements Intersection of Hwy 43 and 8th Street
Prepare and submit letters to request as built information from utility facility owners and provide notification of upcoming work. We will coordinate and attend a field meeting to meet with affected utility companies if needed to go over the proposed project and discuss potential relocation strategies.

Prepare and submit Encroachment Permit paperwork to Caltrans. Coordination f o
approval.

FOR PRELIMINARY ENGINEERING
Coordinate with City Staff for project’s concept and direction. Schedule meetings, managing the project schedule, preparing and distributing minutes, field reviews, tracking action items for the City, and preparing various submissions for the City to submit to Caltrans Local Assistance. Internal coordination meetings to ensure team members are current in project goals and criteria, as well as apprised of any project adjustments. This task includes project setup, coordination, budget/schedule monitoring, and invoicing.

Wiley Hughes Surveying will perform field surveying necessary for preliminary engineering, design, cost estimates, and the level of environmental clearance, including data records search to determine existing right-of-way. Review aerial photos, perform utility survey and prepare findings and Basic topographic mapping. It is anticipated that all construction work will occur within existing right- of-way.

Lump Sum
Perform preliminary and final project design: geometric design, demolition, asphalt and base improvements, drainage, grading, curb, gutter, sidewalks, ADA access ramps, street signage, street striping/markings improvements, etc. The design team will prepare the project plans, specifications, and cost estimate. Technical specifications will conform to Caltrans 2018 standard specification.

Wasco ‐ HSIP Cycle 11 ‐ HWY 43 & 8th ‐ Cost Proposal ‐ final Page 1 of 1 91 of 129
.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Luis Villa, Public Works Director

DATE: December 5, 2023

SUBJECT: Adopt a Resolution approving Parcel Map 12490 and authorizing the City Clerk to endorse the map.

Recommendation:

Staff recommends the City Council:
1) Adopt a Resolution approving Parcel Map 12490 and authorizing the City Clerk to endorse the map, and

2) Find that this Project is not a project within the meaning of CEQA Guidelines Section 15378 and is, therefore not subject to review under CEQA.

Environmental Review:

Staff has reviewed the proposed activity for compliance with the California Environmental Quality Act (C EQA). It has been determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity that does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Discussion:

The Developer CVP-WASCO CA, LLC has submitted Parcel Map No. 12490 for the City Council’s Approval. This parcel map has no improvements within the City Right of Way but does have improvements within Caltrans Right of Way.

At this time, the improvements within Caltrans Right of Way are on hold due to a utility delay, bu t the City has ensured that the remaining work is bonded for. The Caltrans encroachment permit and bonding information can be found as an attachment.

The City Engineer and Surveyor have reviewed the Parcel Map and find that it is in conformance with the Subdivision Map Act. The Developer has paid all necessary fees.

STAFF REPORT
City of Wasco

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Prior to recordation, Staff will ensure that the Tax estimate, Tax certificate and Title Guarantee have been received.

Fiscal Impact:

None.

Attachments:

1. Caltrans Encroachment Permit / Bonding

2. Resolution

3. Parcel Map
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STATE OF CALIFORNIA • DEPARTMENT OF TRANSPORTATION

ENCROACHMENT PERMIT
TR-0120 (REV 09/2022)
FM 91 1436
06-22-6-CD-1227
Permit No.

September 21, 2022In compliance with your application of Reference Documents:

Utility Notice No.

Agreement No.

R/W Contract No.

Project code (ID):

Utility Work Order #:
of
of
of
CFC #:

SPR 21-000436 Grocery Outlet - Wasco
06/KER/46/PM 50.27
Dist/Co/Rte/PM
October 17, 2022
Permit Approval Date
Performance Bond Amount (1)
$55016
Payment Bond Amount (2)
$110031
Bond Company
7KH +DQRYHU ,QVXUDQFH &RPSDQ\
1980516
Bond Number (1)
1980516
Bond Number (2)
Wasco GO, LLC
7480 N. Palm #101
Fresno, CA 93711
TO:
, PERMITTEE
Enter upon State Right of Way of State Route 46 in Kern County at/from Post Mile 50.273 work shall include the following: perform cold planning, paving reconstruction, concrete work for sidewalks, curbs, gutter and ADA ramp, drive approach and storm drain system for the “Grocery Outlet Store” in Wasco Ca. All work within the State Right of Way shall be done in accordance with current State Standard Plans and Specifications, 2014 California MUTCD, all General, Special, District Provisions, and per attached accepted plans. NOTIFICATIONS: Unless waived by the Caltrans Inspector, a preconstruction meeting is required. Notify Caltrans Inspector Zaldy Alora at (661) 333-9254 (cell) at least seven (7) working days before starting work in the State Right of Way. Notify Caltrans Electrical Supervisor Todd King at (661) 391-3818 (cell) at least ten (10) working days before excavating to request location and marking of Caltrans underground facilities and provide requirements for protection of underground signal and lighting circuits. Contact USA [Underground Service Alert] at 811. USA does not locate Caltrans facilities. and subject to the following, PERMISSION IS HEREBY GRANTED to:

THIS PERMIT IS NOT A PROPERTY RIGHT AND DOES NOT TRANSFER WITH THE PROPERTY TO A NEW OWNER.

The following attachments are also included as part of this permit (check applicable):

YES NO General Provisions
YES NO Utility Maintenance Provisions
YES NO Storm Water Special Provisions
YES NO Special Provisions
YES NO A Cal-OSHA Permit, if required: Permit No. NA
YES NO As-Built Plans Submittal Route Slip for Locally Advertised Projects YES NO Storm Water Pollution Protection Plan
In addition to fee, the permittee will be billed actual costs for:

YES NO Review
YES NO Inspection
YES Field Work
(if any Caltrans effort expended)
YES NO The information in the environmental documentation has been reviewed and considered prior to approval of this permit.

This permit is to be strictly construed and no other work other than specifically mentioned is hereby authorized.

No project work shall be commenced until all other necessary permits and environmental clearances have been obtained.

August 1This permit is void unless the work is completed before 2023, CC:
#1: TODD J KING
#2: JOEL S MARTIN
#3:
#4:

Diana Gomez
APPROVED:
, District Director

KEVIN H MURAI
BY:
, District Permit Engineer{{Si g1_es_:signer1:signature }} mit Engine
s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:s_:sigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsigsignernernernernernernernernernernernernernernernernernernernernernernernernernernernernernernernernernernernernernernernernernernerner1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:s1:signignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignignatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuatuature re re re re re re re re re re re re re re re re re 94 of 129
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GENERAL PROVISIONS: 7KHZRUNLQFOXGHGLQWKLVSHUPLWVKDOOEHDFFRPSOLVKHGLQVWULFWDFFRUGDQFH ZLWK$//LWHPVRIWKHDWWDFKHG'HSDUWPHQWRI7UDQVSRUWDWLRQ(QFURDFKPHQW3HUPLW*HQHUDO3URYLVLRQV TR-0045´

STANDARD PLANS AND SPECIFICATIONS: 7KHXVHRIWKHZRUGLQJ³6WDQGDUG3ODQV´DQG³6WDQGDUG 6SHFLILFDWLRQV´LQWKLVSHUPLWUHIHUVWRWKHPRVWFXUUHQWHGLWLRQVRI 6WDWHRI&DOLIRUQLD'HSDUWPHQWRI 7UDQVSRUWDWLRQ “Standard Plans” and “Standard Specifications” DQGFDQEHDFFHVVHGE\WKHOLQNRQ WKH'HSDUWPHQW
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CONTRACTOR(S)/SUBCONTRACTOR(S) & BONDS:

Contractor Name Address Telephone Number Contact Name
Tilton Pacific
Construction, Inc.
(No C-31 under their
License)
595 Menlo Dr
Rocklin CA 95765
(916) 672-7418 Renee Kelley
Email:
[email protected]

REFER TO ATTACHED
LIST.

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1) $³FRPSOHWH´DQG³VLJQHG´ Standard Encroachment Permit Application (Form TR-0100). 7KH 6WDQGDUG(QFURDFKPHQW3HUPLW$SSOLFDWLRQFDQEHVHQWHOHFWURQLFDOO\WR 'LVWULFW(QFURDFKPHQW3HUPLWV#GRWFDJRYRUPDLOHGWRWKH)UHVQR3HUPLWV2IILFH:HVW 2OLYH$YHQXH)UHVQR&$
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5) A Payment Bond# 1980516 for $110,031.00 has been posted. %DVHGRQWKH(QJLQHHU VFRVW
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$WUDIILFFRQWUROFRPSDQ\SRVVHVVLQJDFXUUHQW&DOWU DQV'LVWULFWDQQXDO³EODQNHW´WUDIILFFRQWUROSHUPLW PD\SODFHWUDIILFFRQWUROGHYLFHVLQFRQYHQWLRQDOKLJKZD\ULJKWRIZD\ZLWKRXWDGGLWLRQDOSHUPLWVRUIHHV 7KH3(50,77((DQGWKH3(50,77((¶VJHQHUDOFRQWUDFWRUVKDOOPDLQWDLQDFRS\RIWKLV3HUPLWDQ\ GRXEOHRUULGHUSHUPLWVDQGDWWDFKPHQWVRQVLWHZKLOHZRUNLVEHLQJSHUIRUPHGLQWKH6WDWH¶VULJKWRIZD\ Failure to present these documents to authorized State representatives is grounds for suspension of this Permit.

HAZARDOUS MATERIALS and HAZARDOUS WASTE MANAGMENT: $OO FRQVWUXFWLRQPDWHULDOVZDWHUH[FHVVVRLOVUHVXOWLQJIURPWKHSURSRVHGZRUNVKDOOEHKDQGOHGSHUDWWDFKHG ³6WDWHRI&DOLIRUQLD'HSDUWPHQWRI7UDQVSRUWDWLRQ+D]DUGRXV0DWHULDOVDQG+D]DUGRXV:DVWH 0DQDJHPHQW6SHFLDO3URYLVLRQV75´

SAFETY CLOTHING
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PEDESTRIAN SAFETY: 8QREVWUXFWHGDFFHVVVKDOOEHSURYLGHGFRQWLQXRXVO\WRSHGHVWULDQWUDIILF:KHQ WKHZRUNDUHDHQFURDFKHVXSRQDVLGHZDONZDONZD\RUFURVVZDONDUHDVSHFLDOFRQVLGHUDWLRQPXVWEH JLYHQWRSHGHVWULDQVDIHW\3HGHVWULDQGHWRXUVSURWHFWLYHEDUULFDGHVIHQFLQJKDQGUDLOVDQGRUEULGJHV WRJHWKHUZLWKZDUQLQJDQGJXLGDQFHGHYLFHVDQGVLJQVVKDOOEHXVHGDVQHFHVVDU\WRSURYLGHDVDIHDQG ZHOOGHILQHGSDVVDJHZD\IRUSHGHVWULDQVHVSHFLDOO\EOLQGDQGRWKHUSK\VLFDOO\KDQGLFDSSHG AMERICAN DISABILITIES ACT (ADA):$Q\H[LVWLQJ$'$FXUEUDPSUHWXUQZLWKLQWKH6WDWH¶VULJKWRI ZD\GDPDJHGGLVWXUEHGGXULQJFRQVWUXFWLRQVKDOOEHEURXJKWWRFXUUHQW6WDWH6WDQGDUGVDVGLUHFWHGE\ WKH&DOWUDQV,QVSHFWRU3HUPLWWHHRU&RQWUDFWRUVKDOOUHPDLQUHVSRQVLEOHIRUDOO$'$FRPSOLDQFH LQFOXGLQJEXWQRWOLPLWHGWRWKHUHVWRUDWLRQRIGDPDJHGVLGHZDONRUGULYHZD\DSSURDFKSDQHOV TRAFFIC CONTROL AND LANE/SHOULDER CLOSURES:Work requiring traffic control and lane/shoulder closures shall be conducted between 9:00 am and 3:00 pm, Monday through Friday or as otherwise authorized per attached Lane Requirements Chart(s) (LRC(s)) for allowed days and times. Note the legend and remarks also. 7KH3(50,77((6+$//SURYLGHDWOHDVWRQHSDYHG WUDIILFODQHRSHQLQHDFKGLUHFWLRQRIWUDYHO7KHPD[LPXPSHUPLWWHGOHQJWKRIFORVXUHLVRQH
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7KH3(50,77((VKDOOQRWLI\WKH&DOWUDQVLQVSHFWRUDQGREWDLQDSSURYDORIDOOWUDIILFFRQWUROODQH FORVXUHVRUGHWRXUVat least seven (7) WORKING DAYSSULRUWRVHWWLQJXSRIDQ\WUDIILFFRQWURO /DQHDQGVKRXOGHUFORVXUHVVKDOOEHFRQGXFWHGLQDFFRUGDQFHZLWKWKHDSSOLFDEOHSRUWLRQVIURPWKH ³CaliforniaManual on Uniform Traffic Control Devices (CA MUTCD) for Streets and Highways (2014)”DQGWKHODWHVWHGLWLRQVRIWKH³State of California Department of TransportationStandard Plans and Specifications”7KH&DOLIRUQLD087&'FDQEHIRXQGDWWKHIROORZLQJOLQN
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FRQVLGHUDWLRQXVLQJWKHDWWDFKHG'LVWULFWC losure Request Form CRF
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Notification shall be made by Monday, 5:00 PM, the week prior to the proposed closure.

If the request is approved\RXZLOOUHFHLYHWKHUHTXLUHGClosure ID Numbers to be called in RQWKH GDWH
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For a stationary closure on a traffic lane, use code:
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For a stationary closure on the shoulder, use code:
. ³10-97”LPPHGLDWHO\before\RXSODFHWKHVWFRQHDIWHUWKHODVWDGYDQFHZDUQLQJVLJQ ³10-98”LPPHGLDWHO\after\RXUHPRYHWKHODVWFRQHEHIRUHWKHDGYDQFHZDUQLQJVLJQV
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If the request is rejected, the PERMITTEE will be notified. PERMITTEE may clarify, revise and resubmit their request by consulting with the Caltrans inspector. 7KHIXOOZLGWKRIWKHWUDYHOHGZD\VKDOOEHRSHQHGIRUXVHE\SXEOLFWUDIILFRQ6DWXUGD\V6XQGD\V GHVLJQDWHGOHJDOKROLGD\VDQG6SHFLDOGD\VWKHGD\SUHFHGLQJGHVLJQDWHGOHJDOKROLGD\VDQGZKHQ FRQVWUXFWLRQRSHUDWLRQVDUHQRWDFWLYHO\LQSURJUHVV:KHQDGHVLJQDWHGKROLGD\IDOOVRQD6XQGD\WKH IROORZLQJ0RQGD\VKDOOEHDGHVLJQDWHGOHJDOKROLGD\:KHQ1RYHPEHU WKIDOOVRQD6DWXUGD\WKH SUHFHGLQJ)ULGD\VKDOOEHDGHVLJQDWHGOHJDOKROLGD\

NO WORK SHALL BE ACCOMPLISHED ON, OVER OR NEAR THE HIGHWAY TRAVELED WAYS OR SHOULDERS DURING INCLEMENT WEATHER CONDITIONS (Fog, Rain, etc.) 7KH3(50,77((VKDOOIXUQLVKDOOQHFHVVDU\VDIHW\GHYLFHVDQGPHDVXUHVLQFOXGLQJ3RUWDEOH &KDQJHDEOH0HVVDJH6LJQV
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Copyright 2018 California Department of Transportation. All rights reserved.

ADA Notice For individuals with sensory disabilities, this document is available in alternate formats. For alternate format information, contact the Forms Management Unit at (916) 445-1233, TTY 711, or write to Records and Forms Management, 1120 N Street, MS-89, Sacramento, CA 95814.

1. COUNTY
Kern County

2. ROUTE
46 3. POST MILE

50.273

4. ADDRESS OR STREET NAME
N.E.C. of HW 46 and Poplar Ave.

5. CITY
Wasco

6. CROSS STREET (Distance and direction from project site) North East Corner of HW 46 and Poplar Ave.

7. WORK TO BE PERFORMED BY

APPLICANT CONTRACTOR

8. IS THIS APPLICATION FOR THE CONTRACTOR'S (DOUBLE) PERMIT? NO YES. If "YES", provide the Parent Permit Number

9. ESTIMATE START DATE 10. ESTIMATED COMPLETION DATE

11. ESTIMATED NUMBER OF WORKING DAYS WITHIN STATE HIGHWAY RIGHT-OF-WAY 30 days

12. ESTIMATED CONSTRUCTION COSTS WITHIN STATE HIGHWAY RIGHT-OF-WAY 55,124

13. HAS THE PROJECT BEEN REVIEWED BY ANOTHER CALTRANS BRANCH? NO YES. If "YES", which branch?

14. FUNDING SOURCE(S)
FEDERAL STATE LOCAL PRIVATE SB 1 (ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017)

15. CALTRANS PROJECT CODE (ID)
N/A

16. APPLICANT'S REFERENCE / UTILITY WORK ORDER NUMBER
SPR 21-000436, Grocery Outlet - Wasco
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION

STANDARD ENCROACHMENT PERMIT APPLICATION
TR-0100 (REV 12/2018)
Complete ALL fields, write "N/A" if not applicable. Type or print clearly.

This application is not complete until all requirements have been approved.

Permission is requested to encroach on the State Highway right-of-way as follows:

FOR CALTRANS USE
TRACKING NO.

DIST/CO/RTE/PM

SIMPLEX STAMP

DATE OF SIMPLEX STAMP

Page 1 of 4 ends

17. DESCRIBE WORK TO BE DONE WITHIN STATE HIGHWAY RIGHT-OF-WAY (in 20 lines or less) Attach 6 complete sets of plans (folded to 8.5" x 11") and any applicable specifications, calculations, maps, traffic control plans, etc.

A 16' wide street expansion with curb and gutter, one ADA ramp, and 10' wide sidewalk. A commercial drive approach and temporary AC dike. There will also be a curb inlet and 15" RGRCP pipe for storm water mitigation. 18 (a). PORTION OF STATE HIGHWAY RIGHT-OF-WAY WHERE WORK IS BEING PROPOSED (check all that apply) Traffic lane Shoulder Sidewalk Median At or near an intersection Mobile work Outside of the shoulder, feet from edge of pavement Other 18 (b). PROPOSED TRAFFIC CONTROL PLANS AND METHOD
No traffic control needed State Standard Plans (T-Sheets) # Project specific Traffic Control Plans included To be submitted by contractor RECEIVED6(37 1 2022
0622-6CD-
06/ KER/ 46/ 50.273
04-01-2022 10-01-2022
110,031
A 13' wide street expansion with curb and gutter, two ADA ramps, and 10' wide sidewalk. A commercial drive approach. There will also be a curb inlet and 15" RGRCP pipe for storm water mitigation. 10-01-2022 04-01-2023
840.00
09/21/2022
09/20/2022
AMP
840.00
09/20/2022
xxxx9383
105 of 129
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION

STANDARD ENCROACHMENT PERMIT APPLICATION
TR-0100 (REV 12/2018)
TRACKING NO.

Page 2 of 4 ends

19. EXCAVATION
MAX. DEPTH (in)
21"
MIN. DEPTH (in)
6"
AVG. WIDTH (in)
25 LENGTH (ft)
420
SURFACE TYPE (e.g. Asphalt, concrete, soil, etc.)
Asphalt, Concrete

20. PIPES

PRODUCT BEING TRANSPORTED CARRIER PIPE
DIAMETER MATERIAL(in.)

CASING PIPE
DIAMETER MATERIAL(in.)
PROPOSED INSTALLATION METHOD (e.g. HDD, Bore & Jack, Open Cut, etc.) VOLTAGE / PSIG

21. IS A CITY, COUNTY OR OTHER PUBLIC AGENCY INVOLVED IN THE APPROVAL OF THIS PROJECT? DOES THE PROPOSED PROJECT INVOLVE THE REPLACEMENT AND/OR ABANDONMENT OF AN EXISTING FACILITY? NO YES. If "YES", provide a description
YES (if "YES", check the type of project AND attach the environmental documentation and conditions of approval) NO (if "NO", check the category below which best describes the project AND answer questions A-K)

COMMERCIAL DEVELOPMENT BUILDING GRADING OTHER

CATEGORICALLY EXEMPT NEGATIVE DECLARATION ENVIRONMENTAL IMPACT REPORT OTHER

DRIVEWAY OR ROAD APPROACH, RECONSTRUCTION,

MAINTENANCE OR RESURFACING

FENCE EROSION CONTROL

PUBLIC UTILITY MODIFICATION, EXTENSIONS, HOOKUPS MAILBOX LANDSCAPING

FLAGS, SIGNS, BANNERS, DECORATIONS, PARADES AND CELEBRATIONS OTHER The following questions must be answered when a City, County or other public agency IS NOT involved in the approval of this project.

Your answers to these questions will assist Caltrans staff in identifying any physical, biological, social or economic resources that may be affected by your proposed project within State Highway right-of-way and to determine which type of environmental studies may be required to approve your application for an encroachment permit. It is the applicant's responsibility for the production of all required environmental documentation and supporting studies and in some cases this may be costly and time consuming. If possible, attach photographs of the location of the proposed project. Answer these questions to the best of your ability. Provide a description of any "YES" answers (type, name, number, etc.).

A. Will any existing vegetation and/or landscaping within State Highway right-of-way be disturbed? B. Are there waterways (e.g. river, creek, pond, natural pool or dry streambed) adjacent to or within the limits of the proposed project? C. Is the proposed project located within five miles of the coast line? D. Will the proposed project generate construction noise levels greater than 86 decibels (dBA) (e.g. Jack-hammering, pile driving)? E. Will the proposed project incorporate land from a public park, recreation area or wildlife refuge open to the public? F. Are there any recreational trails or paths within the limits of the proposed project? G. Will the proposed project impact any structures, buildings, rail lines or bridges within State Highway right-of-way? H. Will the proposed project impact access to any businesses or residences? I. Will the proposed project impact any existing public utilities or public services? J. Will the proposed project impact any existing pedestrian facilities, such as sidewalks, crosswalks or overcrossings? K. Will new lighting be constructed within or adjacent to State Highway right-of-way? 0622-6CD-
NA
NA

NA NA NA NA NA
Open Cut NA
106 of 129
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION

STANDARD ENCROACHMENT PERMIT APPLICATION
TR-0100 (REV 12/2018)
TRACKING NO.

Page 3 of 4 ends

22. Will the proposed project cause a substantial change in the significance of a historical resource (45 years or older), or cultural resource? YES NO (if "YES", provide a description)

23. Will the proposed project be on an existing State Highway or street where the activity involves removal of a scenic resource? (e.g. A significant tree or stand of trees, a rock outcropping or a historic building) YES NO (if "YES", provide a description)

24. Is work being done on the applicant's property in addition to State Highway right-of-way?YES NO (If "YES", attach 6 complete sets of site and grading plans)

25. Will the proposed project require the disturbance of soil? YES NO If "YES", estimate the area of disturbed soil within State Highway right-of-way in acres:0.23 ac and estimate the area of disturbed soil outside State Highway right-of-way in acres: 3.07ac

26. Will the proposed project require dewatering? YES NO If "YES", estimate Total gallons AND gallons/month. (Total gallons) AND (gallons/month) SOURCE*: STORMWATER NON-STORMWATER
(*See Caltrans SWMP for definition of non-storm water discharge: http://www.dot.ca.gov/env/stormwater/ )

27. How will any storm water or ground water be disposed? Storm Drain System Combined Sewer / Stormwater System Stormwater Retention Basin N/A Other (explain)
RECEIVED 6(37 1 2022
0622-6CD-
107 of 129
STATE OF CALIFORNIA DEPARTMENT OF TRANSPORTATION

STANDARD ENCROACHMENT PERMIT APPLICATION
TR-0100 (REV 12/2018)
TRACKING NO.

Page 4 of 4 ends

READ THE FOLLOWING CLAUSES PRIOR TO SIGNING THIS ENCROACHMENT PERMIT APPLICATION.

The applicants submission of this application to the California Department of Transportation constitutes the applicants agreement and representation that the work or other activity contemplated by the encroachment permit application shall comply with all applicable standards, specifications, policies, requirements, conditions, and regulations of the California Department of Transportation, and the applicant understands the application may be denied if there is non-compliance with any of the above. An exception process exists and may result in approval of a non-compliant encroachment, in the discretion of the California Department of Transportation, but the exception process may require additional time to complete. The applicant understands and agrees all work or other activity contemplated by the encroachment permit application is subject to inspection and oversight by the California Department of Transportation. The applicant understands and agrees encroachment permit fees must still be paid if an application is withdrawn or denied. The applicant understands a denial may be appealed, in accordance with California Streets and Highways Code, Section 671.5, and the related regulations found in California Code of Regulations, Title 21, Division 2, Chapter 8, Article 2.

The applicant understands and agrees that immediately upon issuance of the encroachment permit the applicant is bound by, subject to, and must comply with the "Encroachment Permit General Provisions" (TR-0045), "Stormwater Special Provisions" (TR-0400) and any other applicable Special Provisions and Conditions of the encroachment permit. The "Encroachment Permit General Provisions" (TR-0045), and the Stormwater Special Provisions (TR-0400) are available at: http://www.dot.ca.gov/trafficops/ep/docs/Appendix_K_ (WEB).pdf. If a paper copy is needed of the "Encroachment Permit General Provisions" (TR-0045) and/or "Stormwater Special Provisions" (TR-0400), please contact the District Office of Encroachment Permits. Their contact information is available at: http://www.dot.ca.gov/trafficops/ep/docs/ Appendix_G_(WEB).pdf. The "Encroachment Permit General Provisions" (TR-00 45) and any other applicable Special Provisions and Conditions will be provided as part of the encroachment permit. Information about Stormwater requirements is available at the Internet address:
http://www.dot.ca.gov/hq/construc/stormwater/.

The applicant understands an encroachment permit may be denied, revoked, and/or a bond may be required, for non-payment of prior or present encroachment permit fees. An encroachment permit is not a property right and does not transfer with the property to a new owner.

Each of the persons purporting to execute this application on behalf of the applicant and/or on behalf of the applicants authorized agent or engineer represents and warrants such person has full and complete legal authority to do so and to thereby bind applicant to the terms and conditions herein and to the terms and/or conditions of the encroachment permit. Applicant understands and agrees this application may be executed in one or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument. Executed copies of this application and/or its counterparts may be reproduced and/or exchanged by copy machine, mailing, facsimile, or electronic means (such as e-mail), and such copies shall be deemed to be effective as originals.

28. NAME OF APPLICANT (Project or Property Owner or Organization) Billon Enterprises, Inc., Camille Billon
ADDRESS OF APPLICANT (Include City, State and Zip Code) 6136 Alpine Blue Drive, San Ramon, CA 94582

E-MAIL ADDRESS PHONE NUMBER FAX NUMBER

29. NAME OF AUTHORIZED AGENT / ENGINEER
(A "Letter of Authorization" is required if different from #28)Lore Engineering, Inc.$ WWQ
Hal Lore

IS A LETTER OF
AUTHORIZATION ATTACHED?
YES NO
ADDRESS OF AUTHORIZED AGENT / ENGINEER (Include City, State and Zip Code) 620 Dewitt Ave., Suite 101 Clovis, CA 93612

E-MAIL ADDRESS
[email protected]

PHONE NUMBER
559-297-5200

FAX NUMBER
559-297-5205

30. NAME OF BILLING CONTACT (Same as #28 Same as #29 )
BILLING ADDRESS WHERE INVOICE(S) IS / ARE TO BE MAILED (Include City, State and Zip Code)

E-MAIL ADDRESS PHONE NUMBER FAX NUMBER
* I hereby certify under penalty of perjury under the laws of the State of California that the information in this application and any document submitted with or in support of this application are true and correct to the best of my knowledge and belief, and that copies of any documents submitted with or in support of this application are true and correct copies of unaltered original documents. I further understand that if I have provided information that is false, intentionally incomplete, or misleading I may be charged with a crime and subjected to fine or imprisonment, or both fine and imprisonment. (Penal Code Section 72)

31. SIGNATURE OF APPLICANT OR AUTHORIZED AGENT* 32. PRINT OR TYPE NAME Hal Lore

33. TITLE
Senior Engineer

34. DATE
02/09/2022
R
ECEIVED 6(37 2022
0622-6CD-
? 1$

28. NAME OF APPLICANT (Project or Property Owner or

30. NAME OF BILLING CONTACT
[email protected] 510-304-2859
Wasco GO, LLC-Attn: John Lee
7480 N. Palm #101, Fresno, CA 93711
[email protected] 559-447-6257
108 of 129
RESOLUTION NO. 2023 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO APPROVING PARCEL MAP 12490, AND AUTHORIZING THE CITY CLERK TO ENDORSE THE MAP

WHEREAS, CVP-WASCO CA, LLC, has submitted Parcel Map 12490 to be developed under the provisions of the Subdivision Map Act and the Wasco Municipal Code; and

WHEREAS the Subdivider submitted the required improvement plans, and the public improvements that have not been constructed have been guaranteed by bonding favored to the California Department of Transportation; and

WHEREAS, the Subdivider submitted the Parcel Map, and the City Engineer has reviewed and approved the map.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Wasco as follows:

SECTION 1: Approve Parcel Map 12490 as attached hereto as Exhibit “A”.

SECTION 2: Authorizes the City Clerk to endorse the Parcel Map.

-o0o-

109 of 129
I HEREBY CERTIFY that the foregoing Resolution No. 2023 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on December 5 , 2023, by the following vote:

COUNCIL MEMBERS:

AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________

VINCENT MARTINEZ
MAYOR of the City of Wasco

Attest: ____________

__________________________________
MARIA O. MARTINEZ
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco

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STAFF REPORT

CITY OF WASCO

TO: Honorable Mayor and Council Members

FROM: M. Scott Hulbert, City Manager
Luis Villa, Public Works Director

DATE: December 5, 2023

SUBJECT: Approval of the Notice of Acceptance of the off-site Improvements Constructed for Subdivision tract 7373 Phase 2 & 3 and Authorization of the City Clerk to file the Notice of Completion.
_________________________________________________________________________________ Recommendation:

Staff recommend the City Council:
1) Approval of the Notice of Acceptance of the off-site Improvements Constructed for Subdivision tract 7373 Phase 2 & 3 and Authorization of the City Clerk to file the Notice of Completion; and

2) Find that this activity is not a project within the meaning of CEQA Guidelines section 15378 and is, therefore, not subject to review under CEQA.

Environmental Review:

Discussion:

Per Ordinance # 2000-445 of the Wasco Municipal Code, the developer is required to provide infrastructure improvements associated with new subdivisions. The developer has completed the improvements to the satisfaction of the Public Works and Community Development Departments . Following the Council's acceptance, the City Clerk will file a Notice of Completion . The infrastructure improvements include but are not limited to the following:

113 of 129

1. Street improvements on interior residential streets to include curb, gutter, sidewalk, street signs, landscaping, and curb ramps.

2. Sewer mains and laterals will service all new residential lots.

3. Water mains, services, meters, tie-ins, gate valves, blow-offs, and fire hydrants.

4. Storm drain piping, manholes, tie-ins, catch basins, and drop inlets.

5. Streetlights, including interior and exterior.

Fiscal Impact:

There is no impact on the City budget to accept the improvements other than future operation and maintenance costs. Tra ct 73 73 is in the City of Wasco Community Facilities District No. 2017- 01, which will cover future maintenance costs. All infrastructure improvements to serve the subdivision were paid for by the developer.

Attachments:

1. Notice of Completion

2. Notice of Acceptance
114 of 129

Recording Requested By:

CITY OF WASCO
Maria Martinez, City Clerk

When Recorded Mail to:

City of Wasco
764 E Street
Wasco, CA 93280

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is OWNER or Agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Wasco

3. The FULL ADDRESS of the OWNER is 746 8th Street, Wasco CA 93280

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee.

(if other than fee, Strike "In Fee" and insert, for example, "Purchaser under contract of purchase," or "Lessee.")

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS IN COMMON are:

Names

Addresses

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

Names

Addresses

7. A work of improvement on the property hereinafter described was COMPLETED January 11, 2023

8. The work of improvement completed is described as follows:

Tract 7373 Phase II & III Off-site Improvements – The work completed consists of, but is not limited to the construction improvements including streets, C&G, sidewalk, curb ramps, striping, water lines, sewer lines, storm drains, street lights and signage.

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: LEORA, LLC.

10. The street address of said property is: N/A

11. The property on which said work of improvement was completed is in the City of Wasco, County of Kern, State of California, and is described as follows:

Tract 7373 Phase II & III located on the N.E. corner of N Poplar Ave & Margalo St.

12/05/2023
Date Vincent Martinez, Mayor, City of Wasco

Verification for INDIVIDUAL owner
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

NOT APPLICABLE

Date and Place Signature of Owner named in paragraph 2

Verification for NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Mayor of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

12/05/2023, City of Wasco, CA ________________________ Date and Place Vincent Martinez, Mayor, City of Wasco

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Public Works Office
(661) 758-7271 Fax (661) 758-1728
801 8th Street, Wasco, CA 93280
www.cityofwasco.org

NOTICE OF ACCEPTANCE

NOTICE IS HEREBY GIVEN that the Public Works Director, City of Wasco, State of California, by and through the powers vested in his office by the Members of the City Council has reviewed and accepted as complete the work performed.

The information pertinent to this Notice is as follows:

1. Owner: City of Wasco

2. Contractor: LeOra, LLC

3. Surety of Faithful
Performance and
Labor and Material
letter of Credit: Mission Bank

4. Contract For: Tract 7373 Phase 2 & 3

5. Date of Contract: September 20, 2022

6. Date of Completion: January 11, 2023

I, Luis Villa, hereby declare under penalty of perjury that the foregoing is true and the provisions of the contract have been met and are accepted on December 5, 2023.

Luis Villa
Public Works Director
City of Wasco

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.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Luis Villa, Public Works Director

DATE: December 5, 2023

SUBJECT: Adopt a Resolution Authorizing creation of a new Capital Improvement Project “Zipper Reclaimer Acquisition”, and authorizing the City Manager or designee to purchase or finance a 48 -inch Reclaimer/Stabilizer from Asphalt Zipper, Inc. in an amount not to exceed $300,000.00, plus possible finance costs.

Recommendation:
1) Adopt a Resolution Authorizing creation of a new Capital Improvement Project “Zipper Reclaimer Acquisition”, and authorizing the City Manager or designee to purchase or finance a 48-inch Reclaimer/Stabilizer from Asphalt Zipper, Inc. in an amount not to exceed $300,000.00, plus possible finance costs.

Environmental Review:

The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act(CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Background:

The City undertakes numerous road rehabilitation projects each year to continuously improve the quality of City streets and alleys. Other than minor repairs, most of the work is completed by contractors. Even though much of this work is partially or completely

STAFF REPORT
City of Wasco

117 of 129
paid for with grant funding, escalating material and labor costs, and contractor workforce shortages limit the number of road projects completed each year.

Asphalt Zipper, Inc. manufactures a line of equipment that makes pavement repair and rehabilitation efficient, quick, and very cost effective. The “Zipper” is attached to a standard Loader and contains its own engine which grinds existing pavement in place, rather than traditional removal, hauling, and import steps. The Zipper will also incorporate additional base material (if needed) simultaneously, preparing the roadbed for final grading, compaction and rolling.

Discussion:

In October of this year, a demonstration of the Zipper was conducted here in Wasco. The Asphalt Zipper company brought one of their units to do a rehabilitation of the alley between G Street and Hwy 43, from Poso Avenue to 12
th Street. (Council may recall
viewing a short video of this demonstration at a subsequent Council Meeting.) The Zipper was used to grind, mix, and level approximately 500 feet of poor-quality alley surface to a depth of 10 inches. The alley was then leveled and compacted with a rented Roller, ready for vehicle traffic and future paving. This work was completed in about 4 hours, including unloading the Zipper, overview by company representatives, safety and operations training with City staff, and hands -on completion of the work by City staff.

Once the learning curve was complete, staff believes the actual work could have been completed in less than half the time.

The Wasco Public Works Department was tasked with an analysis of potential project savings if the City were to acquire a Zipper. (See attached worksheets.) In summary, our conservative estimates show savings of approximately $114,738 or 69% on the Grind, Grade & Compact tasks across four sample projects. As expected, dollar savings vary greatly with the size of the project due to economies of scale but on average a savings of up to $2.00 per square foot is projected. When in -house paving was added to the analysis, only modest (<2.5%) additional savings were projected. Therefore, staff recommendation is to focus, at least initially, on just the Grind, Grade & Compa ct portions of our projects.

Acquisition Options: T
he Zipper model being considered is the 8th Generation, 48” model (see attached quote and model comparison). If the order is executed before the end of the year, the cost quoted is for the 2023, 7 th Generation pricing with listed options , including trailer, and a Municipal Road Rescue promotion credit of $7,990 which doubles the factory warranty and credits back the cost of a “Starter Kit” valued at $2,130.

Altogether, the unit cost after the promotion credit is $273,725.00 plus sales tax estimated at $22,582.31 for a total cost of $296,307.31. The manufacturer also offers a 6- year financing plan, currently at 5.9% interest, requiring annual payments of approximately $55,551, with the first payment due at the end of year one.

The four sample projects used for this analysis are fully funded by a combination of the REAP grant and HSR Cooperation and Resolution Agreement. Deposits of the HSR funds equal to the Zipper purchase cost are currently earning j ust under $12,000 per year compounded, nearly equal to the 6-year financing cost. For this reason, staff is requesting Council approval of the Zipper acquisition AND the flexibility to pay the total cost from HSR deposits currently in hand OR, to negotiate and execute the financing option as described, if shown to be advantageous.
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Savings Pay for the Acquisition: Given the savings analysis, recovery of the initial capital cost of acquisition is projected to occur in Year 3. After 6 years of operation, cumulative savings are approximately $392,000 under the purchase option and approximately $367,000 under the finance option. Cash retention needs in the early years may be important given the current budget impacts of the PD Start-up. Further analysis of finance terms, inflation forecasts, and YTD budget review will guide the purchase/finance decision.

Fiscal Impact:

The a dopted FY 2023/24 Budget did not anticipate this purchase. Creation of a new Capital Project is requested using existing funds from the HSR Cooperation and Resolution Agreement, now held in City reserves. Because the Zipper would not likely be delivered until Spring, savings within the current fiscal year will be minimal. The total FY 23/24 fiscal impact of the outright purchase should be assumed to equal approximately $297,000. The total FY 23/24 fiscal impact of a financed acquisition can be assumed to be zero. Future fiscal impacts are projected in the attached summary spreadsheet.

Attachments:

1. R
esolution and Exhibit “A”

2. Asphalt Zipper Quote & Model Comparison

3. Asphalt Zipper Cost & Savings Analysis

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RESOLUTION NO. 2023 -

A RESOLUTION AUTHORIZING CREATION OF A NEW CAPITAL IMPROVEMENT PROJECT “ASPHALT ZIPPER RECLAIMER ACQUISITION”, AND AUTHORIZING THE CITY MANAGER OR DESIGNEE TO PURCHASE OR FINANCE A 48-INCH
RECLAIMER/STABILIZER FROM ASPHALT ZIPPER, INC. IN AN AMOUNT NOT TO EXCEED $300,000.00, PLUS POSSIBLE FINANCE COSTS.

WHEREAS, the rising cost of street and alley rehabilitation is limiting the number of projects the City is able to complete each year; and

WHEREAS, the City wishes to purchase a 48-inch Reclaimer/Stabilizer from Asphalt Zipper, Inc., allowing City staff to complete significant portions of such work in a cost-effective manner; and

WHEREAS, an analysis has been performed which show s significant potential savings using this equipment, recouping capital costs in as few as three years; and

WHEREAS a quote for this equipment in the amoun t of $296,307.31 was received from Asphalt Zipper, Inc. under approved HGAC pricing; and

WHEREAS, the purchase of this equipment will be funded from HSR Cooperation and Resolution Agreement funds already held by the City; and

WHEREAS, the manufacturer of this equipment also offers financing options which may be advantageous for the City and will be considered by staff.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Wasco as follows:

SECTION 1: Authorizes The City Manager or designee to create a new FY 2023/2024 Capital Improvement Project “Asphalt Zipper Reclaimer Acquisition” along with all associated accounts, allocations, transfers, and budget amendments necessary for purchase or financing of the Asphalt Zipper equipment.

SECTION 2: Authorizes The City Manager or designee to approve a purchase order with Asphalt Zipper, Inc , pursuant to the quotation attached hereto as Exhibit “A” and in an amount not to exceed $300,000, and to finance said purchase should finance terms be found advantageous to the City.

-o0o-

120 of 129

I HEREBY CERTIFY that the foregoing Resolution No. 2023 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on December 5 , 2023, by the following vote:

COUNCIL MEMBERS:

AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________

VINCENT MARTINEZ
MAYOR of the City of Wasco

Attest: _______________

__________________________________
MARIA O. MARTINEZ
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco
121 of 129
Today's Date: 11/30/2023
Expires: 12/30/2023
Factory Rep:

Extended
HGAC Pricing
-$
-$
27,195.00$
32,030.00$
5,525.00$
5,860.00$
2,130.00$
281,715.00$
(7,990.00)$
(7,990.00)$
-$
273,725.00$
Sales Tax: TBD
273,725.00$
$0.00 400 = -$
####
- - -
#
2023 Special Municipal Road Rescue (Infrastructure) 2X Warranty & FREE Starter Package Credit 5,860.00$
32,030.00$
• Includes Operation Manuals and Training at Your Location Price
208,975.00$ 208,975.00$
• VersaMount™ Universal Bucket Mount w/Active Hydraulic Clamps • Accu-Trak™ Wheel Assist with Power Steering
5,525.00$
• Wheel Assist Custom Trailer (US) . . . 3" Pintle Hitch • WA150 Gallon (Wheel Assist Mount) Water Supply System Qty
1 Subtotal:

Plus Applicable

5.90% TOTAL:

Intended Deposit:

Customer Signature:

Savings per Linear Ft: $0.00Daily Savings
of
______________________________________________________________ Based on bank financing with interest
*Order Deposit:

Qty
831 East 340 South, American Fork, Utah 84003 tel: (801) 847-3200 fax: (801) 847-3250

0.00%
The Most Economical Way to Repair Roads Long Term
Proposal
Proposal good for 30 Days
City of Wasco CA
Field Rep:Ken Follett
27,195.00$
-$
• Spray System with Interchangeable Nozzles
Reclaimer / Stabilizer (48-inch / 1.2 m)
Marion Watson
1480Xi-215H
Machine Description
• Wireless Control Box, Handheld Remote Control, Extra Bits, Blocks & Service Tools 2024 [Gen 8]
• Cummins® 215 HP Intercooled Turbo Diesel Engine - Tier 4 Final (Performance Series) Estimated Due:
$55,551.48
Options
• Starter Kit with extra full set of bits, planetary fluid and a grease gun • 2-YEAR WARRANTY (Includes upgraded 1-Year extension) - Unlimited Hours Freight:

Months
-$
Estimated annual payment with 6-year municipal program
Subtotal:
(7,990.00)$
Linear feet of trench Covers a Full Year of Payments
Linear feet of trench Covers Monthly Payment
Terms and Conditions: This proposal is a preliminary estimate; all prices are in US Dollars. Final sales price subject to approval by Asphalt Zipper accounting. Price does NOT include sales tax or GST(Canada); applicable sales tax or GST will be added to final invoice. Machine availability and specifications are subject to change at anytime by Asphalt Zipper. *A Deposit is required for all Orders. All returns and cancelled custom orders are subject to a 20% restocking fee plus any freight charges.

Signature indicates acceptance of this Proposal/Invoice based on satisfactory performance of the Asphalt Zipper Machine.

Date: ___________________
273,725.00$ Zip ####
Zip
Linear ft. per day:

Proposal notes
Total Credits:

0.0 2,130.00$
• Magnum Duty Fairfield® Planetary Gear Box
• On-board Active Hydraulic Top-Hatch, Depth Control and Material Gradation Baffle • Pulverize up to 12-inch (300 mm) thick asphalt
• Dual-Frame ZipTec™ Enhanced Pulverizing System (PATENTED) - Integrated - - -
• Z-PRO™ X 48-inch (1.2 m) Cutter Head . . . . . . . . INSTALLED EXHIBIT "A"
122 of 129
Today's Date: 11/30/2023
Expires: 12/30/2023

Factory Rep:

Extended

HGAC Pricing

-$
-$
27,195.00$
32,030.00$
5,525.00$
5,860.00$

2,130.00$

281,715.00$

(7,990.00)$

(7,990.00)$
-$
273,725.00$
Sales Tax: TBD
273,725.00$
$0.00 400 = -$
####

- - -
#

2023 Special Municipal Road Rescue (Infrastructure) 2X Warranty & FREE Starter Package Credit 5,860.00$
32,030.00$

• Includes Operation Manuals and Training at Your Location Price
208,975.00$ 208,975.00$

• VersaMount™ Universal Bucket Mount w/Active Hydraulic Clamps • Accu-Trak™ Wheel Assist with Power Steering
5,525.00$
• Wheel Assist Custom Trailer (US) . . . 3" Pintle Hitch • WA150 Gallon (Wheel Assist Mount) Water Supply System Qty

1 Subtotal:

Plus Applicable

5.90% TOTAL:

Intended Deposit:

Customer Signature:

Savings per Linear Ft: $0.00Daily Savings
of
______________________________________________________________ Based on bank financing with interest
*Order Deposit:

Qty

831 East 340 South, American Fork, Utah 84003 tel: (801) 847-3200 fax: (801) 847-3250

0.00%
The Most Economical Way to Repair Roads Long Term
Proposal
Proposal good for 30 Days

City of Wasco CA
Field Rep:Ken Follett
27,195.00$

-$
• Spray System with Interchangeable Nozzles
Reclaimer / Stabilizer (48-inch / 1.2 m)
Marion Watson
1480Xi-215H
Machine Description
• Wireless Control Box, Handheld Remote Control, Extra Bits, Blocks & Service Tools 2024 [Gen 8]
• Cummins® 215 HP Intercooled Turbo Diesel Engine - Tier 4 Final (Performance Series)

Estimated Due:

$55,551.48

Options
• Starter Kit with extra full set of bits, planetary fluid and a grease gun

• 2-YEAR WARRANTY (Includes upgraded 1-Year extension) - Unlimited Hours Freight:

Months
-$
Estimated annual payment with 6-year municipal program

Subtotal:
(7,990.00)$

Linear feet of trench Covers a Full Year of Payments
Linear feet of trench Covers Monthly Payment
Terms and Conditions: This proposal is a preliminary estimate; all prices are in US Dollars. Final sales price subject to approval by Asphalt Zipper accounting. Price does NOT include sales tax or GST(Canada); applicable sales tax or GST will be added to final invoice. Machine availability and specifications are subject to change at anytime by Asphalt Zipper. *A Deposit is required for all Orders. All returns and cancelled custom orders are subject to a 20% restocking fee plus any freight charges.

Signature indicates acceptance of this Proposal/Invoice based on satisfactory performance of the Asphalt Zipper Machine.

Date: ___________________
273,725.00$ Zip ####
Zip
Linear ft. per day:

Proposal notes

Total Credits:

• Z-PRO™ X 48-inch (1.2 m) Cutter Head . . . . . . . . INSTALLED

123 of 129

SIDE-BY-SIDE COMPARISON
7th Generation
420X-120E WA
NEW FOR 2024
8th Generation
420X-173H WA
ENGINE
173 hp Tier 4 Final Performance Series
Signiﬁcantly more power and torque
for greater production.

Remote-controlled, Active Hydraulic
Makes regulating material size quick and easy,
for maximum control.
120 hp Tier 4 Final
Manually Adjustable
Remote-controlled, Active Hydraulic
Wheels engaged/disengaged hydraulically by
remote control; improved LED indicators.

Manually Set Wheel Swivel Pins
Anti-Chunking Material Channeler
Channels edge material toward center of
cutting chamber for more uniform material.
(Not Available)
Plus numerous additional
improvements
Wireless
Machine functions monitored and controlled
wirelessly from host vehicle; includes E-stop.

Wired
REAR
BAFFLE
WHEEL
ASSIST
Active Hydraulic
Open the top hatch with the press of a
button
for easy bit maintenance.

Manual TOP-OPENING

BIT HATCH

MATERIAL

CHANNELER

HOST VEHICLE

CONTROL BOX
124 of 129
Zipper Cost/Savings Analysis - Summary
Rev: 11-29-2023
Project Approx. SF
$ Cost w/o
Zipper
$ Cost
w/Zipper
Cost/SF
w/Zipper % Savings $ Savings
REAP Alleys 94,350 28,305 $ 10,379 $ 0.11 $ 63% 17,926.50$ 13th Street Widening/Rebuild 11,500 22,850$ 5,070$ 0.44$ 78% 17,780.00$ 6th Street Rehabilitation (F to J) 64,200 62,100$ 11,280$ 0.18$ 82% 50,820.00$ Poso 12th Alley 7,800 52,730$ 24,518$ 3.14$ 54% 28,212.00$ Projected Savings - 4 Projects 177,850 165,985$ 51,247$ 0.29$ 69% 114,738.50$ Capital Cost Recovery Projection
Cash
Acquisition
Financed
Acquisition
Finance
Balance
Deposit
Balance
Year 1 Initial Cost ($296,307) $0 333,306$ 296,307$ Annual Pmt 55,551$ Year 1 Savings (four sample projects) 114,738.50$ $114,739 Total of Pmts 333,306$ Year 1 Interest Earned $11,852 6-Year Cost of Fin. 36,999$ Year 1 Net at end of Year w/o additional Projects ($181,569) $126,591 Year 2 Payment #1 of 6 ($55,551) 277,755$ 240,756$ Year 2 Savings (assumed comprable to Year 1) $114,739 $114,739 Year 2 Interest Earned $9,630
Year 2 Net at end of Year ($66,830) $185,778
Year 3 Payment #2 of 6 ($55,551) 222,204$ 185,205$ Year 3 Savings $114,739 $114,739
Year 3 Interest Earned $7,408
Year 3 Net at end of Year $47,909 $244,966
Year 4 Payment #3 of 6 ($55,551) 166,653$ 129,654$ Year 4 Savings $114,739 $114,739
Year 4 Interest Earned $5,186
Year 4 Net at end of Year $162,647 $304,153
Year 5 Payment #4 of 6 ($55,551) 111,102$ 74,103$ Year 5 Savings $114,739 $114,739
Year 5 Interest Earned $2,964
Year 5 Net at end of Year $277,386 $363,341
Year 6 Payment #5 of 6 ($55,551) 55,551$ 18,552$ Year 6 Savings
$114,739 $114,739
Year 6 Interest Earned $742
Year 6 Net at end of Year $392,124 $422,528
Final Payment #6 of 6 ($55,551) -$ - $
Final Net value after 6 years and final financing payment $392,124 $366,977 6-Year savings advantage of purchase over finance: $25,147 Annual savings in 2023 dollars: $4,191
125 of 129

ITEM ITEM UNIT OF ESTIMATED PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL NO. CODE MEASURE QUANTITY PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE 1 Grind & Haul 3" Existing AC SF 94350.00 2.00 $ 188,700.00$ 0.25 $ 23,587.50$ 0.33$ 31,135.50$ 0.30$ 28,305.00$ 0.06$ 5,661.00$ 0.06$ 5,661.00$ 2 Grade & Proofroll Existing Subgrade SF 94350.00 0.45 $ 42,458.00$ 0.05 $ 4,717.50$ 0.37$ 34,909.50$ 0.13$ 12,265.50$ 0.45$ 42,457.50$ 0.05$ 4,717.50$ CON Total: 231,158.00$ 28,305.00$ 66,045.00$ 40,570.50$ 48,118.50$ 10,378.50$ -$ Price / SF 2.45$ 0.30$ 0.70$ 0.43$ 0.51$ 0.11$ 63% Cost per s.f. and savings % Construction: 462,316.00$ Savings: 17,926.50$ Contingency: 46,231.60$
Subtotal: 508,547.60$
PE: 101,709.52$ 2,626.40$ 1,125.60$ 1,125.60 $ CE: 76,282.14$ 120.00 $
TOTAL: 686,539.26$ 150.00$ 240.00 $
240.00 $
120.00$ 160.00 $
30,470.00$ 50.00 $
2,626.40$ 1,125.60$ 1,125.60 $
30,740.00$ 450.00 $ 360.00 $
33,366.40$ 1,575.60$ 1,485.60 $

2.78$ 0.06 $ 0.10 $ Cost/SF Cost/SF Cost/SF Total (12,000 SF/DAY Paving) Total Gring/Pulverize / DAY Total Grade/Compact / DAY Equipment, Materials & Supply Cost Equipment Cost Equipment Cost Cold Mix $110/TON Trucked (277 TON/DAY) $50/Day Maintenance Loader Labor Cost (Daily) Labor Cost (Daily) Labor Cost (Daily) 12000 SF / DAY 40 GAL/DAY Roller & Grader
$120/DAY Maintenance $160/Day Maintenance
1000 LF / DAY Paving 25000 SF / DAY $120/DAY Maintenance 25 GAL / DAY 50 GAL / DAY 15000 SF/DAY
PAVING (Cold Mix) GRIND/PULVERIZE GRADE/COMPACT
7 guys / DAY @ $46.90/HR 3 guys / DAY 3 guys / DAY
Low Bidder Poplar SB1 Low Bidder Palm RSTP Low Bidder Birch SB1 City Crew Grind Only City Crew Grind & Grade/Compact

CITY OF WASCO
Budgetary Comparison
REAP 2.0 Alleys
Engineer's Estimate
126 of 129

ITEM ITEM UNIT OF ESTIMATED PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL NO. CODE MEASURE QUANTITY PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE 1 Grind & Haul 3" Existing AC LS 1.00 45,000.00 $ 45,000.00$ 2,850.00$ 2,850.00$ 3,135.00$ 3,135.00$ 4,750.00$ 4,750.00$ 570.00$ 570.00$ 570.00$ 570.00$ 2 Grade and compact Existing Subgrade LS 1.00 20,000.00 $ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00$ 20,000.00 $ 4,500.00$ 4,500.00$ 3 CON Total: 65,000.00$ 22,850.00$ 23,135.00$ 24,750.00$ 20,570.00$ 5,070.00$ Price / SF 5.65$ 1.99$ 2.01$ 2.15$ 1.79$ 0.44$ 78% Cost per s.f. and savings % Construction: 65,000.00$ Savings: 17,780.00$ Grind 9500 Contingency: 6,500.00$
Pave 11500 Subtotal: 71,500.00$
PE: 14,300.00$ 2,626.40$ 1,125.60$ 1,125.60 $ CE: 10,725.00$ 120.00 $
TOTAL: 96,525.00$ 150.00$ 240.00 $
240.00 $
120.00$ 160.00 $
30,470.00$ 50.00 $
2,626.40$ 1,125.60$ 1,125.60 $
30,740.00$ 450.00 $ 360.00 $
33,366.40$ 1,575.60$ 1,485.60 $

2.78$ 0.06 $ 0.10 $

CITY OF WASCO
Budgetary Comparison
13th Street
Engineer's Estimate Low Bidder Poplar SB1 Low Bidder Palm RSTP Low Bidder Birch SB1 City Crew Grind Only City Crew Grind & Grade/Compact PAVING (Cold Mix) GRIND/PULVERIZE GRADE/COMPACT
7 guys / DAY @ $46.90/HR 3 guys / DAY 3 guys / DAY
1000 LF / DAY Paving 25000 SF / DAY $120/DAY Maintenance 25 GAL / DAY 50 GAL / DAY 15000 SF/DAY
12000 SF / DAY 40 GAL/DAY Roller & Grader
$120/DAY Maintenance $160/Day Maintenance
Cold Mix $110/TON Trucked (277 TON/DAY) $50/Day Maintenance Loader Labor Cost (Daily) Labor Cost (Daily) Labor Cost (Daily) Equipment, Materials & Supply Cost Equipment Cost Equipment Cost Total (12,000 SF/DAY Paving) Total Gring/Pulverize / DAY Total Grade/Compact / DAY Cost/SF Cost/SF Cost/SF
127 of 129

ITEM ITEM UNIT OF ESTIMATED PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL NO. CODE MEASURE QUANTITY PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE 1 Grind & Haul 3" Existing AC SF 64200.00 1.00 $ 64,200.00$ 0.30$ 19,260.00$ 0.33$ 21,186.00$ 0.50$ 32,100.00$ 0.06$ 3,852.00$ 0.06$ 3,852.00$ 2 Grade and compact Existing Subgrade LS 1.00 50,000.00 $ 50,000.00$ 50,000.00$ 50,000.00$ 89,737.33$ 89,737.33$ 30,000.00$ 30,000.00$ 50,000.00$ 50,000.00 $ 7,428.00$ 7,428.00$ CON Total: 114,200.00$ 69,260.00$ 110,923.33$ 62,100.00$ 53,852.00$ 11,280.00$ Price / SF 1.78$ 1.08$ 1.73$ 0.97$ 0.84$ 0.18$ 82% Cost per s.f. and savings % Construction: 114,200.00$ Savings: 50,820.00$ Contingency: 11,420.00$
Subtotal: 125,620.00$
PE: 25,124.00$ 2,626.40$ 1,125.60$ 1,125.60 $ CE: 18,843.00$ 120.00 $
TOTAL: 169,587.00$ 150.00$ 240.00 $
240.00 $
120.00$ 160.00 $
30,470.00$ 50.00 $
2,626.40$ 1,125.60$ 1,125.60 $
30,740.00$ 450.00 $ 360.00 $
33,366.40$ 1,575.60$ 1,485.60 $

2.78$ 0.06 $ 0.10 $ Cost/SF Cost/SF Cost/SF Total (12,000 SF/DAY Paving) Total Gring/Pulverize / DAY Total Grade/Compact / DAY Equipment, Materials & Supply Cost Equipment Cost Equipment Cost Cold Mix $110/TON Trucked (277 TON/DAY) $50/Day Maintenance Loader Labor Cost (Daily) Labor Cost (Daily) Labor Cost (Daily) 12000 SF / DAY 40 GAL/DAY Roller & Grader
$120/DAY Maintenance $160/Day Maintenance
1000 LF / DAY Paving 25000 SF / DAY $120/DAY Maintenance 25 GAL / DAY 50 GAL / DAY 15000 SF/DAY
City Crew Grind Only City Crew Grind & Grade/Compact
PAVING (Cold Mix) GRIND/PULVERIZE GRADE/COMPACT
7 guys / DAY @ $46.90/HR 3 guys / DAY 3 guys / DAY
Low Bidder Poplar SB1 Low Bidder Palm RSTP Low Bidder Birch SB1

CITY OF WASCO
Budgetary Comparison
6th Street from J to F
Engineer's Estimate
128 of 129

ITEM ITEM UNIT OF ESTIMATED PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL NO. CODE MEASURE QUANTITY PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE 1 Grind & Haul 3" Existing AC SF 7800.00 2.00$ 15,600.00$ 0.30 $ 2,340.00$ 0.33$ 2,574.00$ 0.50$ 3,900.00$ 0.06$ 468.00$ 0.06$ 468.00$ 0.06 $ 468.00$ 2 Grade and compact 8" Class 2 AB CY 260.00 120.00 $ 31,200.00$ 120.00 $ 31,200.00$ 120.00$ 31,200.00$ 120.00$ 31,200.00$ 120.00$ 31,200.00$ 5.77$ 1,500.00$ 5.77 $ 1,500.00$ 3 Asphalt Paving 3" TONS 205.00 115.00 $ 23,575.00$ 97.00 $ 19,885.00$ 115.00$ 23,575.00$ 86.00$ 17,630.00$ 110.00$ 22,550.00$ 110.00$ 22,550.00$ 107.00 $ 21,935.00$ CON Total: 70,375.00$ 53,425.00$ 57,349.00$ 52,730.00$ 54,218.00$ 24,518.00$ 23,903.00$ Price / SF 9.02$ 6.85$ 7.35$ 6.76$ 6.95$ 3.14$ 3.06$ 54% Cost per s.f. and savings %
Construction: 140,750.00$ Savings: 28,212.00$ Contingency: 14,075.00$
Subtotal: 154,825.00$
PE: 30,965.00$ 2,626.40$ 1,125.60$ 1,125.60 $ CE: 23,223.75$ 120.00 $
TOTAL: 209,013.75$ 150.00$ 240.00 $
240.00 $
120.00$ 160.00 $
30,470.00$ 50.00 $
2,626.40$ 1,125.60$ 1,125.60 $
30,740.00$ 450.00 $ 360.00 $
33,366.40$ 1,575.60$ 1,485.60 $

2.78$ 0.06 $ 0.10 $
City Crew Grind & Grade/Compact & Pave
Labor Cost (Daily)
Equipment Cost
Total Grade/Compact / DAY
Cost/SF
Labor Cost (Daily)
Equipment Cost
Total Gring/Pulverize / DAY
Cost/SF
Total (12,000 SF/DAY Paving)
Cost/SF

CITY OF WASCO
Budgetary Comparison
Alleyway from 12th Street to Poso
Engineer's Estimate Low Bidder Poplar SB1 Low Bidder Palm RSTP Low Bidder Birch SB1 City Crew Grind Only City Crew Grind & Grade/Compact 7 guys / DAY @ $46.90/HR
1000 LF / DAY Paving
25 GAL / DAY
12000 SF / DAY
50 GAL / DAY
$120/DAY Maintenance

GRADE/COMPACT
3 guys / DAY
$120/DAY Maintenance
15000 SF/DAY
40 GAL/DAY Roller & Grader
Cold Mix $110/TON Trucked (277 TON/DAY)
PAVING (Cold Mix) GRIND/PULVERIZE
3 guys / DAY
25000 SF / DAY
$160/Day Maintenance
$50/Day Maintenance Loader
Labor Cost (Daily)
Equipment, Materials & Supply Cost
129 of 129

Wasco City CouncilDecember 5, 2023

Wasco City Council
December 5, 2023