Agenda — Wasco City Council, October 15, 2024

City of Wasco City Council Meeting Agenda, October 15, 2024 .

Public advisory: Face masks are recommended. The City C ouncil chamber is open and accessible to the public.

V
iew the meeting Live on the city’s website
https://www.cityofwasco.org/306/city-council-meeting-videos subject to technical limitations.

A
CCESSIBILITY: In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department at 661-758-7215 or via email at [email protected] within 48 hours of the meeting or sooner.

Th
e following is provided to assist with public participation:

AG
ENDA AVAILABILITY : T he City Council Agenda is posted on the bulletin board at the entrance of City Hall, 746 8th Street, Wasco, at the entrance of 764 E Street, Wasco, and at the entrance of the Police’s Office, 748 F Street, Wasco. The agenda packet, meeting minutes, and archived City Council meetings are available on the City’s website, www.cityofwasco.org.

A
genda Materials: Cit y Council agenda materials are released no later than 72 hours prior to a meeting and are available to the public at the City Clerk’s Office, 746 8th Street, Wasco, CA, in a public binder at each City Council meeting, and on the City’s website at https://www.cityofwasco.org/AgendaCenter
P
UBLIC COMMEN TS: All public comments are subject to a 2 -minute limit, and a maximum of Thirty (30) minutes will be allowed for any subject. To provide your comments to the City Councilmembers regarding matters not on the agenda or a specific item on the agenda, you may address your comments IN PERSON. Before making your presentation, you will be asked to state your name for the record . If you would like to submit a written public comment, please email the City Clerk at [email protected] no later than 4: 00 p.m. October 15, 2024.

Please clearly indicate which agenda item number your comments pertain to. Every effort will be made to read your comment into the record . If a comment is received after the specific time mentioned above but before the meeting is adjourned, the comment will still be included as a part of the record of the meeting. Still, it will not be read into the record.

Pl
ease be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless AGENDA
Regular City Council Meeting,
Successor Agency to the
Former Redevelopment Agency and the
Wasco Public Finance Authority
Tuesday, October 15, 2024 – 6:00 pm.

Council Chambers
746 8th Street, Wasco, CA 93280
www.cityofwasco.org
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City of Wasco City Council Meeting Agenda, October 15, 2024 exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

S
PANISH INTERPRETATION: If you need an interpretation of your communications to the City Council from Spanish into English, please contact the City Clerk Department at 661-758-7215 or via email at [email protected]. Subject to availability , notifying the City at least 48 hours before will usually enable it to make arrangements.

I
NTERPRETACIÓN EN ESPAÑOL: Si necesita una interpretación de sus comunicaciones al Concejo Municipal del español al inglés, comuníquese con el Departamento del Secretari o de la Ciudad al 661 -758-7215 o por correo electrónico a citycle [email protected]. La notificación de al menos 48 horas generalmente permitirá a la Ciudad hacer arreglos. Sujeto a dis
ponibilidad.

R
EGULAR MEETING – 6:00 pm
1) C
ALL TO ORDER: Mayor
2) R
OLL CALL: Mayor Medina, Mayor Pro Tem Saldaña, Council Members: Martinez, Raya, Reyna
3) F
LAG SALUTE: by Mayor Medina
4) I
NVOCATION: by
5) P
RESENTATIONS:
a. Proclamation for Domestic Violence Awareness Month
b. Proclamation for National Breast Cancer Awareness Month 6) P
UBLIC COMMENTS ON ITEMS NOT ON THE AGENDA:

This portion of the meeting is reserved for persons desiring to address the Council , i
ncluding the Council acting as the Governing Board for the Successor Agency on any matter not on this agenda over which the Council and Successor Agency have jurisdiction. Speakers are li mited to two (2) minutes. A maximum of Thirty (30) minutes will be allowed for any one subject. Please state your name for the record before making yo
ur presentation.

BRO
WN ACT REQUIREMENTS: The Brown Act does not allow action or Discussion on items not o
n the agenda (subject to narrow ex ceptions). This will limit a Councilmember’s response to questions and requests during this comment period. 7) SUCCESSOR AGENCY BUSINESS: None
8) W
ASCO PUBLIC FINANCE AUTHORITY BUSINESS: None
9) N
EW EMPLOYEE POLICE DEPARTMENT BADGE PINNING CEREMONY FOR: None 10) P

UBLIC SAFETY REPORTS
a. Kern County Fire Department (Appleton)
b. Wasco Police Department (Fivecoat)
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City of Wasco City Council Meeting Agenda, October 15, 2024 CITY COUNCIL BUSINESS:
11) CONSENT CALENDAR:

The Consent Calendar consists of items that are routine and noncontroversial, in the staff's opinion. These items are approved in one motion unless a Council Member or member of the public requests the removal of a particular item.
a. Receive and File department payments totaling $1,245,387.39

b. Approval of the acceptance of the Alley Rehabilitation Project and Authorize the City Clerk to file the Notice of Completion and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15378, no environmental review is required.

c. Adopt a Resolution Authorizing the City Manager or Designee to execute an Emergency Purchase Order with Farm Pump and Irrigation to perform emergency repairs of Well #12 in an amount not to exceed $150,000.00 and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15378, no environmental review is required.

d. Approval of the acceptance of the Wasco Labor Camp and Demolition Cleanup Project and Authorize the City Clerk to file the Notice of Completion; and Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15378, no environmental review is required.

e. Adopt a Resolution Authorizing The City Manager or designee to Endorse and enter into an Agreement with Nagle Earthworks for the Poso Avenue Bicycle and Pedestrian Improvement Project in the amount of $168,455.00 and allowing the City Manager to execute Contract Change Orders in an amount not to exceed an aggregate of $50,000, and Find that this action is not a project defined under the California Environmental Quality Act State Guidelines; therefore, no environmental review is required pursuant to State Guidelines Section 15378.

12) NEW BUSINESS:
a. Approve the New Wasco Police Activities League Program Coordinator position and Adopt a Resolution Approving the Amended Salary Schedule for the Fiscal Year 202 4-2025 in Compliance with the California Public Employees’ Retirement System (CalPERS) Requirement for Publicly Available Pay Schedules and Find that this action is not a project as de fined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required. (Hurlbert)
b. Adopt a Resolution approving a new capital improvement Project #25013 ( City Media Initiative ); amend the City of Wasco Adopted Operating Budget and Capital Improvement Program fiscal year 2024/2025; authoriz e the City Manager or designee to procure services and execute contracts , including, but not limited 3 of 48
City of Wasco City Council Meeting Agenda, October 15, 2024 to attorney fees, socia l media and accessibility tools, logo trademark fees, and other items related to the framework of establishing a consistent community engagement; authorize appropriation of $33,000.00 in ARPA funds ; and Find that the subject activity is not a project within the meaning of CEQA Guidelines Section 15378 and is, therefore, not subject to review under CEQA. (Hurlbert)

13) PUBLIC HEARINGS: None

14) DEFERRED BUSINESS: None

15) REPORTS FROM COMMISSIONS AND COMMITTEES:
a. Kern Economic Development Corporation (Medina)
b. Kern Council of Government (Reyna)
c. Wasco Task Force (Saldaña and Medina)
16) REPORTS FROM THE CITY MANAGER:

17) REPORTS FROM THE CITY COUNCIL:

18) CLOSED SESSION:
a. Approval of Closed Session Minutes for October 1, 2024.

b. CONFERENCE WITH LABOR NEGOTIATORS 54957.6
Agency designated representatives: City Manager, HR Manager, Employee Organization: SEIU Local 521

c. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) and paragraph (2) of subdivision (e) of Section 54956.9: (two potential cases).

19) CLOSED SESSION ACTION:

20) ADJOURNMENT:

This is to certify that this agenda was posted at Wasco City Hall on O ctober 13, 2024, on/or before 6:00 p.m. The agenda is also available on the City website at www.cityofwasco.org.

_________________________________
Maria O. Martinez, CMC
City Clerk

All agenda item supporting documentation is available for public review o n the city website , www.cityofwasco.org, and the office of the City Clerk of the City of Wasco, 746 8 th Street, Wasco, CA 93280 , during regular business hours, 8:00 am – 4:30 pm Monday through Thursday and 8:30 am – 4:30 pm Friday (closed alternate Friday's), following the posting of the agenda. Any supporting documentation related to an agenda item for an open session of any regular meeting that is distributed after the agenda is posted and prior to the meeting will also be available for review at the same location and available at the meeting. Please remember to turn off all cell phones, pagers, or electronic devices during Council meetings.

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City of Wasco City Council Meeting Agenda, October 15, 2024 The City of Wasco does not discriminate on the basis of disability in access to, provision of, or employment in its programs and activities pursuant to 29 United States Code Section 12132 and California Civil Code Section 54.

The City Clerk's Office can provide information regarding the rights provided under the Americans with Disabilities Act (ADA).

If you need special assistance to participate in this meeting, please contact the City Clerk's Office at (661) 758- 7215 to make reasonable arrangements to ensure accessibility to this meeting.

Telephone (661) 758-7215.

Requests for assistance should be made at least two (2) days in advance whenever possible.

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WARRANTS AMOUNTS
G092324 6,835.10
G092524 92,797.91
G092424 123,313.22
G100224 93,035.02
H100224 60,570.80
G093024 100.00
R100224 5,308.20
A092524 6,075.64
A092624 595,673.00
A092724 181,348.00
091924RP 77,965.09
A100124 2,365.41 Verified By:

Grand Total 1,245,387.39 Finance Director WARRANT VENDOR NAME VENDOR No. INVOICE No. CHECK No. DESCRIPTION AMOUNTS 1 091924RP ANTHEM BLUE CROSS 6062 0202409932362 5518 OCT 24: INSURANCE PREMIUM 77,965.09 2 091924RP Total 77,965.09
3 A092524 NAVIA BENEFIT SOLUTIONS 5664 091624 5519 MEDICAL CHECK RUN 091624 6,075.64 4 A092524 Total 6,075.64
5 A092624 CSJVRM A 78 INV0076 5521 2024/2025 1st QTR DEPOSITS 595,673.00 6 A092624 Total 595,673.00
7 A092724 CSJVRM A 78 INV0130 5522 2024/2025 2nd QTR DEPOSITS 181,348.00 8 A092724 Total 181,348.00
9 A100124 NAVIA BENEFIT SOLUTIONS 5664 092324 5523 MEDICAL CHECK RUN 092324 1,212.42 10 A100124 NAVIA BENEFIT SOLUTIONS 5664 FSA 092724 5523 HEALTH CARE FSA 092724 952.99 11 A100124 NAVIA BENEFIT SOLUTIONS 5664 10891979 5523 SEPT 24: MONTLY MIN FEE 200.00 12 A100124 Total 2,365.41
13 G092324 AMAZON CAPITAL SERVICES, INC 4968 1PQ1-N4MN-1LPR 28707 SHOP VEH #37: CANVAS COVER 203.30 14 G092324 AMAZON CAPITAL SERVICES, INC 4968 16DT-KWPC-W17 V 28707 STREET VEH #89: MOUNTING BRACKET & LED LIGHT BAR 426.98 15 G092324 AMAZON CAPITAL SERVICES, INC 4968 1NDJ-RDKH-D6WL 28707 NEW PHONE FOR PLANNING 435.92 16 G092324 FED E X 123 8-592-40731 28708 EXPRESS SERVICES 081524 24.57 17 G092324 JORGENSEN & CO. 137 61501 14 28709 9/29/24: 5410 7TH ST - INSTRUMENT CALIBARATION 315.83 18 G092324 LAWSON PRODUCTS INC 792 9311798348 28710 MATERIAL #GENERAL: ELETRIC CONNECTORS 105.37 19 G092324 LeBeau THELEN LLP 3218 1985.012-8 28711 AUG 24: LEGAL SERVICES 137.50 20 G092324 LeBeau THELEN LLP 3218 1985.015-1 28711 AUG 24: LEGAL SERVICES 2,181.10 21 G092324 LeBeau THELEN LLP 3218 1985.014-7 28711 JULY 24: LEGAL SERVICES 110.00 22 G092324 LeBeau THELEN LLP 3218 1985.012-7 28711 JULY 24: LEGAL SERVICES 742.50 23 G092324 LORENZO LEON 6210 1748216 28712 DEPST RFND 706 7TH ST 600.24 24 G092324 SAN JOAQUIN VALLEY AIR POLLUTION CONTROL DISTRICT 1198 C364059 28713 SEWER JETTER PUMP: VARIOUS LOCT 24/25 PORTABLE 129.00 25 G092324 SOUTHWESTERN EQUIPMENT COMPAN Y 4791 044972 28714 RFS VEH #14: TAILGATE & DOOR SEAL 179.00 26 G092324 UNIVAR USA INC 111 52379980 28715 WELL #11: 11TH & OAK LIQUID CHLORINE 1,243.79 As of October 8th, 2024
Bill Pay
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WARRANT VENDOR NAME VENDOR No. INVOICE No. CHECK No. DESCRIPTION AMOUNTS 27 G092324 Total 6,835.10
28 G092424 CEN-CAL CONSTRUCTION 3848 23106-11 28736 22012-2: MAY CHANGE ORDERS FOR DOWNTOWN PROJECT 123,313.22 29 G092424 Total 123,313.22
30 G092524 AMAZON CAPITAL SERVICES, INC 4968 1DR6-3P3T-6RVQ 28716 DAR VEH #63: SWITCH SENSOR 67.10 31 G092524 AMAZON CAPITAL SERVICES, INC 4968 1KGJ-WMP4-4X3D 28716 OFFICE SUPPLIES FOR FINANCE 46.55 32 G092524 AMAZON CAPITAL SERVICES, INC 4968 1LKF-PLKP-N1VJ 28716 OFFICE SUPPLIES 79.32 33 G092524 AMAZON CAPITAL SERVICES, INC 4968 1LXH-RL96-XJHG 28716 CREDIT FOR RETURED ITEM (24.89) 34 G092524 AMAZON CAPITAL SERVICES, INC 4968 1KGJ-WMP4-DNYD 28716 USB HUB FOR CITY MANAGER 51.30 35 G092524 AMAZON CAPITAL SERVICES, INC 4968 1MTM-W4DL-3C4Q 28716 CELL PHONE ACCESORIES FOR COUNCIL MEMEBER 61.63 36 G092524 BHT ENGINEERING, INC 5134 24-358 28717 WASCO- OIL CHANGERS 860.00 37 G092524 BSK & ASSOCIATES, INC. 1052 AH22517 28718 WW SAMPLE TEST: 8/27/24 BOD & TSS 140.00 38 G092524 BSK & ASSOCIATES, INC. 1052 AH22526 28718 WW SAMPLE TEST: 8/29/24 BOD & TSS 140.00 39 G092524 BSK & ASSOCIATES, INC. 1052 AH22911 28718 WW SAMPLE TEST: 9/3/24 BOD & TSS 140.00 40 G092524 CITY OF WASCO/PUBLIC TRANSIT 1683 10912 28719 AUG 24: CNF FUELING STATION 8,180.75 41 G092524 COASTLINE EQUIPMENT COMPAN Y 1947 1167601 28720 RFS VEH #20: STARTER MOTOR KIT 425.92 42 G092524 CORE & MAIN LP 4704 V455260 28721 DUAL SOCKET SET KIT 286.89 43 G092524 CORE & MAIN LP 4704 V615649 28721 2"" CTS STOCK PARTS WITH FITTING & PIPE 3,480.30 44 G092524 COUNTRY AUTO & TRUCK, INC. 3008 748458 28722 STREET VEH #72: 2 NEW BATTERIES 395.84 45 G092524 FED E X 123 8-626-27804 28723 EXPRESS SERVICES 092024 26.38 46 G092524 FREEMAN MATHIS & GARRY LLP 5980 9160195457 28724 AUG 24: LEGAL SRVCS 693.00 47 G092524 INTERWEST CONSULTING GROUP, INC. 1571 631006 28725 AUG 24:PROFESSIONAL SRVCE MULTIPLE LOCATIONS 1,603.00 48 G092524 INTERWEST CONSULTING GROUP, INC. 1571 749815 28725 AUG 24: PRF SRVCS FOR COMMERCIAL OFFICES 592.56 49 G092524 KERN COUNTY FORENSIC SERVICES, LLC 6207 2691 28726 LAB PROCESSING FOR PD 1,500.00 50 G092524 KERN COUNTY WASTE MANAGEMENT DEPT. 19 44331-IN 28727 AUG 2024: STSWP FEES 4,030.09 51 G092524 O'REILLY AUTO ENTERPRISES, LLC 4230 4936-212315 28728 PD VEH #P014: A/C KITS INTRLOCK SOL 140.40 52 G092524 PACE ANALYTICAL SERVICES, INC 5694 2427B504228 28729 WTR SAMPLE TEST: 9/10/24 DWPDIST12 98.00 53 G092524 PACE ANALYTICAL SERVICES, INC 5694 2427B504229 28729 WTR SAMPLE TEST: 9/10/24 WELL #11,12,14 DWPDIST12 42.00 54 G092524 PG & E COMPAN Y 85 0705182385-9 091724 28730 UB 501 F ST 989.85 55 G092524 PG & E COMPAN Y 85 2767702756-0 091624 28730 UB 603 PALM AVE HS CROSSWALK 25.39 56 G092524 PG & E COMPAN Y 85 5199704189-5 091724 28730 UB MULTIPLE LOCATIONS 52,455.93 57 G092524 PRINCIPAL LIFE INSURANCE COMPAN Y 5862 1168207-10001 091724 28731 OCT 24: INSURANCE PREMIUM 11,494.57 58 G092524 SALDANA WELDING AND FABRICATION 5879 2501 28732 REPAIRS ON DIGESTER GAS SYSTEM & PRIMARY SLUDGE 917.21 59 G092524 SAN JOAQUIN VALLEY AIR POLLUTION CONTROL DISTRICT 1198 S177855 28733 N SIDE POSO, PALM & BECKES: 24/25 ANNUAL PTO 290.00 60 G092524 SOUTHERN TIRE MART LLC 5953 7150015647 28734 STREET VEH #89: 4 NEW TIRES 593.76 61 G092524 SOUTHERN TIRE MART LLC 5953 7150015642 28734 MATERIAL #GEN: 28 USE TIRES PICK UP 168.00 62 G092524 VULCAN MATERIALS COMPANY 2312 1772453 28735 COLD MIX 1,403.53 63 G092524 VULCAN MATERIALS COMPANY 2312 1758551 28735 COLD MIX 1,403.53 64 G092524 Total 92,797.91
65 G093024 KCCLEO A 6150 24-135 28764 ANNUAL MEMBERSHIP DUES 100.00 66 G093024 Total 100.00
67 G100224 ALECIO MORA 6041 092424 28737 092523 UNFM STIP B0 288.87 68 G100224 AMAZON CAPITAL SERVICES, INC 4968 1MYN-1F93-DXC3 28738 KEYBOARD FOR PLANNING DEPT 126.20 69 G100224 AMAZON CAPITAL SERVICES, INC 4968 1VW9-RFW9-YK7 K 28738 SUGGESTION BOX & SUPPLIES FOR PD 258.85 70 G100224 AMAZON CAPITAL SERVICES, INC 4968 1X67-CKXM-GTXT 28738 PD OFFICE SUPPLIES 28.03 71 G100224 AMAZON CAPITAL SERVICES, INC 4968 1XPX-X4PM-C1P1 28738 2-PACK FLASH DRIVE FOR PD 15.56 72 G100224 AMAZON CAPITAL SERVICES, INC 4968 1XRN-1QHC-4PPX 28738 CITY COUNCIL MARKETING MATERIALS 833.75 73 G100224 AMAZON CAPITAL SERVICES, INC 4968 11M9-G4HD-1VT7 28738 NAMEPLATE FOR COUNCIL MEMBER M.RAYA 10.27 74 G100224 AMAZON CAPITAL SERVICES, INC 4968 16RC-L3G1-YQWQ 28738 SUPPLIES FOR EMPLOYEE APPRECIATION 36.77 75 G100224 AMAZON CAPITAL SERVICES, INC 4968 169H-CVFK-GYN 28738 NEW COMPUTER FOR PW ADMIN 495.98 76 G100224 AMAZON CAPITAL SERVICES, INC 4968 1MXC-X43M-1X3P 28738 DRY-ERASE BOARD FOR WWTP 205.56 77 G100224 CHARTER COMMUNICATIONS 68 167736001092124 28739 OCT 24: CH INTERNET SRVCS 313.40 78 G100224 CORE & MAIN LP 4704 V651671 28740 2"" CTS STOCK PARTS WITH FITTING & PIPE 1,415.68 79 G100224 DEPARTMENT OF JUSTICE 1668 761082 28741 AUG 24: FINGERPRINT SRVCS 64.00 2 of 3
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WARRANT VENDOR NAME VENDOR No. INVOICE No. CHECK No. DESCRIPTION AMOUNTS 80 G100224 DIAMOND TECHNOLOGIES, INC. 2724 36572MS 28742 MICROSOFT MONTHLY SEP BILLING 404.00 81 G100224 DIAMOND TECHNOLOGIES, INC. 2724 36574 28742 MONTHLY IT SRVCS SEP BACK UP CENTRIC 1,432.59 82 G100224 DIAMOND TECHNOLOGIES, INC. 2724 96573 28742 MONTHLY SRVS AGREEMENT SEPT 3,447.50 83 G100224 EMERIE BUNNY VAE 6213 090324 28743 REIMBURSEMENT FOR FINGERPRINTS 57.00 84 G100224 FED E X 123 8-633-98526 28744 EXPRESS SERVICES 9.20 & 9.24 54.66 85 G100224 FERGUSON ENTERPRISES INC 1008 0010384-1 28745 25005: 5TH & BARKER WTR MAIN RELOCATION 2,275.86 86 G100224 FRANCISCO VILLANUEVA 6212 090324 28746 REIMBURSEMENT FOR LIVESCAN 57.00 87 G100224 GARCIA ELECTRIC 6188 091624 28747 EXHAUST FAN FOR CHEMICAL ROOM 315.00 88 G100224 HDL COREN & CONE 4058 SIN043308 28748 2023-24 ACRF STATISTICAL PACKAGE 695.00 89 G100224 KERN COUNTY WASTE MANAGEMENT DEPT. 19 LANDFILL SEP 24 28749 SEPT 2024: LANDFILL FEES 19,407.24 90 G100224 KERN COUNTY WASTE MANAGEMENT DEPT. 19 LANDFILL WSP AUG 24 28749 AUG 24:WSP LANDFILL FEES 7,147.77 91 G100224 LLOYD GALUTIR A 6071 092624 28750 011524 UNFM STIP B516.30 310.87 92 G100224 MAIRA PUENTE 6003 092424 28751 092523 UNFM STIP B36.28 216.50 93 G100224 MARIA PAZ VELASQUEZ 6216 091824 28752 REIMBURSEMENT FOR FOUND BIN 40.00 94 G100224 MARISOL S DIAZ 6215 091824 28753 REIMBURSEMENT FOR FOUND BIN 40.00 95 G100224 NEW YORK LIFE INSURANCE COMPAN Y 4733 YMH_20241003 28754 OCT 24: INSURANCE PREMIUM 270.00 96 G100224 PACE ANALYTICAL SERVICES, INC 5694 2427B504156 28755 WTR SAMPLE TEST: 9/10/24 WELL #11,12 CLIP 16.00 97 G100224 PG & E COMPAN Y 85 4675436856-4 092524 28756 UB NE COR CENTRAL AVE & MARGALO 245.10 98 G100224 PG & E COMPAN Y 85 0008321213-4 28756 1701 PASO ROBLES HWY- CONNECT ONLY 549.79 99 G100224 PG & E COMPAN Y 85 0008321325-6 28756 1701 PASO ROBLES HWY- METER CHARGES 275.00 100 G100224 PG & E COMPAN Y 85 0008333955-6 28756 UB SOLAR PLANT ANIMAL CONTROL 58.09 101 G100224 STEPHEN PERRETO 6211 090324 28758 REIMBURSEMENT FOR FINGERPRINTS 25.00 102 G100224 THE GAS COMPAN Y 246 08207136329 091724 28759 MULTIPLE ADDRESSES 177.71 103 G100224 THE HOME DEPOT PRO 5006 823729876 28760 JANITORIAL SUPPLIES FOR ALL DEPTS 140.68 104 G100224 THE HOME DEPOT PRO 5006 823449541 28760 JANITORIAL SUPPLIES FOR ALL DEPTS 46.89 105 G100224 THE HOME DEPOT PRO 5006 823516729 28760 JANITORIAL SUPPLIES FOR ALL DEPTS 1,241.57 106 G100224 THE SHAFTER PRESS/ WASCO TRIBUNE 4787 3528 28757 AD: TRAFFICE IMPACT FEES HEARING 142.10 107 G100224 THE SHAFTER PRESS/ WASCO TRIBUNE 4787 3525 28757 AD: WPRB VACANT SEAT 178.00 108 G100224 TIMECLOCK PLUS, LLC 6214 INV00372690 28761 20224: TC ANNUAL LICENSE 9/24-9/25 1,755.00 109 G100224 TIMECLOCK PLUS, LLC 6214 INV00372689 28761 20224: TIMEKEEPING HARDWARE & KIT 29,576.02 110 G100224 TIMECLOCK PLUS, LLC 6214 INV00374055 28761 20224: ADDITIONAL TIMECLCOKS & BATTERIES 10,586.77 111 G100224 TIMECLOCK PLUS, LLC 6214 CM00019614 28761 20224: PRORATION CREDIT (3,784.09) 112 G100224 TIMECLOCK PLUS, LLC 6214 INV00373948 28761 20224: HARDWARE SUPPORT PRORATION 316.40 113 G100224 WASCO T-SHIRTS PRINTING 497 9548 28762 POLICE PATCHES 866.00 114 G100224 WASCO T-SHIRTS PRINTING 497 9569 28762 PINK OCT POLICE PATCHES 433.00 115 G100224 WASTEQUIP, LLC 372 20INV000628538 28763 METAL BIN PARTS FOR FABRICATION AND RENEWAL REPAIR 9,926.08 116 G100224 Total 93,035.02
117 H100224 HARTZELL GENERAL ENGINEERING CONTRACTOR 5930 24012 28765 23003: PMT APPLICATION #9 60,570.80 118 H100224 Total 60,570.80
119 R100224 MARIA LUNA DURAN 6208 8099-0260012090 28766 OVRPMT RFND 1209 IRIS ST 83.88 120 R100224 ROSE VALLEY INV. GROUP 6206 2484-0355018400 28767 OVRPYMT 1840 POPLAR AVE 5,224.32 121 R100224 Total 5,308.20
122 Grand Total 1,245,387.39
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.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Luis Villa, Public Works Director

DATE: October 15, 2024

SUBJECT: A pproval of the acceptance of the Alley Rehabilitation Project and Authorize the City Clerk to file the Notice of Completion. _____________________________________________________________________________________ Recommendation:

Staff recommends the City Council:
1) Approval of the acceptance of the Alley Rehabilitation Project and authorize the City Clerk to file the Notice of Completion; and

2) Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15378, no environmental review is required.

Environmental Review:

The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act(CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Discussion:

On July 17, 2024 the City Council approved an agreement with Westrock LLC for the rehabilitation of the alley between HWY 43 and G Street from 12 th Street to Poso in the amount of $96,969.00. High Speed Rail’s closure of G Street prompted the need for this Project and as such it was funded by the California High Speed Rail Settlement Funds.

This Project was completed on August 15, 2024.

Fiscal Impact:

The 2024-2025 Capital Improvement Plan Project # 23002 budgeted $168,783.00 for the Construction of this Project. With a few minor quan tity adjustments, the final cost came in at $97,394.00, which leaves $71,389.00 remaining. Some of the project savings can be

STAFF REPORT
City of Wasco

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attributed to use of the City’s Ashpalt Zipper equipment in preparation of the alley.

Budgeted funds not spent on this project will remain in the Settlement Funds balance.

Attachments:

1. Notice of Acceptance

2. Notice of Completion

3. Final Balancing Change Order

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Public Works Office
(661) 758-7271 Fax (661) 758-1728
801 8th Street, Wasco, CA 93280
www.cityofwasco.org

NOTICE OF ACCEPTANCE

NOTICE IS HEREBY GIVEN that the Public Works Director, City of Wasco, State of California, by and through the powers vested in his office by the Members of the City Council has reviewed and accepted as complete the work performed under contract by the Contractor.

The information pertinent to this Notice is as follows:

1. Owner: City of Wasco

2. Contractor: Westrock LLC

3. Surety of Faithful
Performance and
Labor and Material Bond: Developers Surety and Indemnity Company

4. Contract For: Alley Rehabilitation Project

5. Date of Contract: July 17, 2024

6. Date of Completion: October 15, 2024

I, Luis Villa, hereby declare under penalty of perjury that the foregoing is true and the provisions of the contract have been met and are accepted on October 15, 2024.

Luis Villa
Public Works Director
City of Wasco

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Recording Requested By:

CITY OF WASCO
Maria O. Martinez, City Clerk

When Recorded Mail to:

City of Wasco
746 8th Street
Wasco, CA 93280

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is OWNER or Agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Wasco

3. The FULL ADDRESS of the OWNER is 746 8th Street, Wasco CA 93280

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee.

(if other than fee, Strike "In Fee" and insert, for example, "Purchaser under contract of purchase," or "Lessee.")

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS IN COMMON are:

Names

Addresses

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subse quent to the commencement of the work of improvement herein referred to:

Names

Addresses

7. A work of improvement on the property hereinafter described was COMPLETED October 15, 2024

8. The work of improvement completed is described as follows: Wasco Alley Rehabilitation Project

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: Westrock LLC

10. The street address of said property is: Alley between G Street and HWY 43 from 12th Street to Poso Avenue

11. The property on which said work of improvement was completed is in the City of W asco, County of Kern, State of California, and is described as follows:

This project included grading, compaction, concrete work and AC Paving

10/15/2024
Date Valentin Medina, Mayor, City of Wasco

Verification for INDIVIDUAL owner
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the aforesaid interest or estate in the property described in the above notice; that I have said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

NOT APPLICABLE

Date and Place Signature of Owner named in paragraph 2

Verification for NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Mayor of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I k now and understand the contents thereof, and that the facts stated therein are true and correct.

10/15/2024, City of Wasco, CA ________________________ Date and Place Valentin Medina, Mayor, City of Wasco

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Public Works (661) 758-7270 Fax (661) 758-1728
764 E. Street, Wasco, CA. 93280

Final Balancing Change Order

Date of Contract: July 17, 2024 Date: October 15, 2024 Contract Amount: $96,969.00
Contractor: Westrock LLC Project: Wasco Alley Rehabilitation Project 23002

Quantity Adjustment #1: V-Gutter

The original scope of work included 510 linear feet of v -gutter to be installed for drainage. During Construction the Contractor was directed to install 30 feet of additional v -gutter to improve drainage at the South end of the Alley where during rain events water would have backed up into one of the properties from the alley. With a line item price of $56.50/foot this quantity adjustment cost $1,695.00

Total Quantity Adjustment: $ 1,695.00

Quantity Adjustment #2: AC Paving

The bid quantity of asphalt to be paved came in at 160 TONS. After project completion and review of load tickets, the Contractor only used 155 TON (after waste). This variation is typical because through design the estimates are often rounded up to ensure proper project budgeting. With a line item bid price of $254/TON this quantity adjustment gave us a credit of $1,270.00

Total Quantity Adjustment: $(1,270.00)

Original Contract Amount $ 96,969.00
Net Quantity Adjustments/Change Orders $ 425.00
Final Balance $ 97,394.00

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.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Luis Villa, Public Works Director

DATE: October 15, 2024

SUBJECT: Adopt a Resolution Authorizing the City Manager or D esignee to execute an Emergency Purchase Order with Farm Pump and Irrigation to perform emergency repairs of Well #12 in an amount not to exceed $150,000.00 Recommendation:

Staff recommends the City Council:
1) Adopt a R esolution Authorizing the City Manager or designee to execute an emergency purchase order with Farm Pump and Irrigation to perform emergency repairs of Well #12 in an amount not to exceed $150,000.00; and

Environmental Review:

The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act(CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which doe s not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Discussion:

The city's water system consists of six active wells that provide water to its residents. Well #12, which is approximately 17 years old and has experienced significant wear and tear, has been taken offline due to mechanical issues. This has reduced the cit y's available water supply. Recognizing the critical nature of the well issues and the urgent need to bring the well back online, our staff took immediate action to have Farm Pump and Irrigation assess the well. The assessment revealed that there is a need to pull the entire 500 feet of column tubes and pump.

After removing the well pump and bowls, we found significant wear and tear on the column tubes and well pump, which will need replacement. While the well piping and

STAFF REPORT
City of Wasco

14 of 48
pump were removed, our staff decided to conduct a video survey of the well and check the structural integrity of the entire well casing as a best practice. Everything checked out fine, but cleaning the well perforations was recommended. After cleaning, it is recommended to extend the pump by another 100 feet while it is out. This would require new tubing and a change in the well pump. This would provide a n additional buffer below the water table, where the water quality is expected to remain unchanged. It is seen as a long-term solution for the production well.

While we do not have the exact scope of work needed, we are requesting approval to spend up to $150,000.00 for Farm Pump and Irrigation to complete all the necessary work to bring this well back online. Even though having the well offline reduces the city's system capacity, we do not expect any production or pressure shortages because well 13 is available.

Fiscal Impact:

The emergency work will be funded by the Water Enterprise Reserve fund.

Attachments:

1. Resolution

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RESOLUTION NO. 2024 - ____________

A RESOLUTION OF THE CITY COUNCIL OF WASCO AUTHORIZING THE CITY MANAGER

OR DESIGNEE TO EXECUTE AN EMERGENCY PURCHASE ORDER WITH FARM PUMP AND IRRIGATION TO PERFORM EMERGENCY REPAIRS OF WELL #12 IN AN AMOUNT NOT TO EXCEED $150,000.00.

WHEREAS, the City procured Farm Pump and Irrigations services to provide emergency services for the inspection and repairs of Well 12; and

WHEREAS, City Well 1 2 has experienced issues with water production, necessitating its removal from service and impacting the city's overall water system; and
WHEREAS, the City was unable to obtain a quote for this emergency work and is requesting an amount not to exceed $150,000.00; and

WHEREAS, the agreement shall be governed by and construed in accordance with the laws of the State of California; and,

WHEREAS, Staff recommends that this prudent course of action be funded by the Water Enterprise Reserve Funds.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Wasco as follows:

SECTION 1: Authorizes the city manager or designee to execute an emergency purchase order with farm pump and irrigation to perform emergency repairs of well #12 in an amount not to exceed $150,000.00.

SECTION 2: Authorizes the City to use Water Enterprise Reserve Funds for this expense.
.

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I HEREBY CERTIFY that the foregoing Resolution No. 2024 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on October 15, 2024, by the following vote:

COUNCIL MEMBERS: MEDINA, SALDANA, MARTINEZ, RAYA, REYNA AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________

VALENTIN MEDINA,
MAYOR of the City of Wasco

Attest: _______________

__________________________________
MARIA O. MARTINEZ, CMC
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco

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.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Luis Villa, Public Works Director

DATE: October 15, 2024

SUBJECT: A pproval of the acceptance of the Wasco Labor Camp and Demolition Cleanup Projec t and Authoriz e the City Clerk to file the Notice of Completion.
_____________________________________________________________________________________ Recommendation:

Staff recommends the City Council:
1) Approval of the acceptance of the Wasco Labor Camp and Demolition Cleanup Project and authorize the City Clerk to file the Notice of Completion; and

2) Find that this action is not a project as defined under the California Environmental Quality Act State Gu idelines; therefore, pursuant to State Guidelines Section 15378, no environmental review is required.

Environmental Review:

Discussion:

On January 16, 2024, the City made an Agreement with Amerivet Contracting for the Wasco Labor Camp and Demolition Cleanup Project in the amount of $1, 149,525.00.

Change orders and adjustments (detailed below) brought the total cost to $1,411,882.13.

Per agreement with California High-Speed Rail Authority, this expense will be reimbursed to the City.

The labor camp demo was completed on June 5, 2024. This project included tearing down and removing all structures, asphalt, concrete, trees, footings/foundations, bushes, fencing, street lights, and miscellaneous debris located within the project limits. The City accepted the conditions of the labor camp.

STAFF REPORT
City of Wasco

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Amerivet Contracting has completed its scope of work per the approved agreement, prompting the project's closeout.

Fiscal Impact:

The final Project Construction Cost Summary for the Wasco Labor Camp and Demolition Cleanup Project is as follows:

Original Authorization (January 16, 2024) $1,149,525.00 Change Orders:

CO #1 Unforeseen painted CMU $217,543.29
CO #2 Unforeseen vapor barrier conditions $44,609.29 Permit Refund Demolition Permit #24-000050 $204.55

Project Total $1,411,882.13

Attachments:

1. Final Balancing Change Order

2. Notice of Acceptance

3. Notice of Completion

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Public Works Office
(661) 758-7271 Fax (661) 758-1728
801 8th Street, Wasco, CA 93280
www.cityofwasco.org

NOTICE OF ACCEPTANCE

The information pertinent to this Notice is as follows:

1. Owner: City of Wasco

2. Contractor: Amerivet Contracting

3. Surety of Faithful
Performance and
Labor and Material Bond: U.S. Specialty Insurance Company

4. Contract For: Wasco Farm Labor Camp Demolition and Cleanup

5. Date of Contract: J anuary 16, 2024

6. Date of Completion: June 5, 2024

I, Luis Villa, hereby declare under penalty of perjury that the foregoing is true and the provisions of the contract have been met and are accepted on October 15, 2024.

Luis Villa
Public Works Director
City of Wasco

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Recording Requested By:

CITY OF WASCO
Maria Martinez, City Clerk

When Recorded Mail to:

City of Wasco
746 8th Street
Wasco, CA 93280

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is OWNER or Agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Wasco

3. The FULL ADDRESS of the OWNER is 746 8th Street, Wasco CA 93280

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee.

(if other than fee, Strike "In Fee" and insert, for example, "Purchaser under contract of purchase," or "Lessee.")

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS IN COMMON are:

Names

Addresses

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subse quent to the commencement of the work of improvement herein referred to:

Names

Addresses

7. A work of improvement on the property hereinafter described was COMPLETED January 16, 2024

8. The work of improvement completed is described as follows: Wasco Labor Camp and Demolition Cleanup Project

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: Amerivet Contracting

10. The street address of said property is: 750 H Street

11. The property on which said work of improvement was completed is in the City of W asco, County of Kern, State of California, and is described as follows:

This project included tearing down and removing all structures, asphalt, concrete, trees, footings/foundations, bushes, fencing, street lights, and misc. debris located within the project limits

10/15/2024
Date Valentin Medina, Mayor, City of Wasco

NOT APPLICABLE

Date and Place Signature of Owner named in paragraph 2

10/15/2024, City of Wasco, CA ________________________ Date and Place Valentin Medina, Mayor, City of Wasco

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Public Works (661) 758-7270 Fax (661) 758-1728
764 E. Street, Wasco, CA. 93280

Final Balancing Change Order

Date of Contract: January 16, 2023 Date: October 1, 2024 Contract Amount: $1,149,525.00
Contractor: Amerivet Contracting Project: Wasco Labor Camp and Demolition Cleanup Project

CHANGE ORDER #1: Unforeseen painted CMU

One hundred percent of the exterior Concrete Masonry Unit (CMU), which makes up the exterior walls of the buildings, is painted in a non-neutral color. This makes the painted CMU unable to be recycled due to the risk of paint bleeding through the manufactured base. This condition was unforeseen during the bidding process, as the exterior stucco covered the CMU since it was not stripped beforehand, nor was it disclosed in the provided as-built plans. The subcontractor is obligated to dispose of the exterior CMU, as part of the scope of work. As a result of being unable to recycle the CMU, the subcontractor has incurred higher disposal costs than initially estimated, including additional expenses for trucking due to the longer distance to the landfill instead of the recycling facility.

Total Change Order: $ 217,543.29

CHANGE ORDER #2: Unforeseen vapor barrier conditions

A change order is requested due to the unforeseen condition of the vapor barrier being placed in between the concrete slabs. The building foundations were not poured monolithically. The building footers were poured, and then the building slab was poured. The vapor barrier was placed in between the footers and the slab. Due to this action, Amerivet has to chip the slab off the footers and separate the plastic from the concrete so it can be recycled. This additional task has added three hours per foundation. Out of 102 buildings, there were 12 buildings that lacked any vapor barrier, insulation, and metal protective shield around the footers. Leaving 90 buildings affected by the vapor barrier, and only 3 were specified on the as-built plans, leaving 87 affected foundations as unforeseen.

Total Change Order: $ 44,609.29

PERMIT #1: Demo Permit 24-000050

Per the contract, the City is to pay all permit fees that Amerivet needs for the labor camp demo project.

Total Permit reimbursement: $ 204.55

Original Contract Amount $ 1,149,525.00
Net Quantity Adjustments/Change Orders $ 262,152.58
Demolition Permit #24 -000050 $ 204.55
Final Balance $ 1,411,881.90

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.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Luis Villa, Public Works Director

DATE: October 15, 2024

SUBJECT: Adopt a Resolution Authorizing The City Manager or designee to Endorse and enter into an Agreement with Nagle Earthworks for the Poso Avenue Bicycle and Pedestrian Improvement Project in the amount of $168,455.00 and allowing the City Manager to execute Contract Change Orders in an amount not to exceed an aggregate of $50,000.

Recommendation:

Staff recommends the City Council:
1) Adopt a Resolution a uthorizing The City Manager or designee to Endorse and enter into an Agreement with Nagle Earthworks for the Poso Avenue Bicycle and Pedestrian Improvement Project for $168,455.00 and allowing the City Manager to execute Contract Change Orders in an amount not to exceed an aggregate of $50,000; and

2) Find that this action is not a project defined under the California Environmental Quality Act State Guidelines; therefore, no environmental review is required pursuant to State Guidelines Section 15378.

Environmental Review:

The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act ( CEQA). It has been determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because it consists of a governmental fiscal/administrative activity that does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Discussion:

The Palm Avenue Rehabilitation Project has two funding components. The Congestion Mitigation and Air Quality (CMAQ) grant is the first funding component. The City received a CMAQ grant to improve the shoulders of Poso Avenue between Central Avenue and Martin Court. These shoulder improvements include widening the roadway and installing a curb, gutter, and sidewalk. The CMAQ grant that the City received totaled $355,936.00, including $306,780.00 for the Construction phase.

STAFF REPORT
City of Wasco

23 of 48

The City advertised for bids on August 11 and opened bids on September 10 at 2:00 PM.

Staff received five bids from Contractors as follows:

Contractor Cost

Nagle Earthworks $ 168,455.00
Burtch Construction $ 179,792.94
Griffith Company $ 185,540.00
Mac General Engineering $ 228,199.89
Westrock LLC $ 236,236.00

After reviewing the provided quotes and supplied bid documents, the Staff has determined that Nagle Earthworks is the most cost -effective qualified contractor. As such, Staff recommends awarding the Project to Nagle Earthworks

Fiscal Impact:

In the City Capital Improvement Project budget, P roject 24002 has a council-approved CIP construction budget of $ 334,020.00. The low bid was $168,455.00, leaving us with a comfortable $165,565.00 remaining in the budget.

Attachments:

1. Bid Summary

2. Resolution

3. Agreement

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ITEM ITEM UNIT OF ESTIMATED PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL PRICE TOTAL NO. CODE MEASURE QUANTITY PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE PER UNIT PRICE 1 Sawcutting LS 1 1,728.00 1,728.00$ 3,842.99$ 3,842.99$ 21,500.00$ 21,500.00$ 6,120.48$ 6,120.48$ 11,100.00$ 11,100.00$ 2 Cut & Haul Existing Soil CY 200 25.00 5,000.00$ 32.16$ 6,432.00$ 39.00$ 7,800.00$ 16.01$ 3,202.00$ 104.50$ 20,900.00$ 3 Grading & Compaction LS 1 17,468.00 17,468.00$ 32,621.07$ 32,621.07$ 12,400.00$ 12,400.00$ 29,297.26$ 29,297.26$ 47,284.00$ 47,284.00$ 4 Striping (Thermoplastic) LS 1 9,724.00 9,724.00$ 13,598.75$ 13,598.75$ 8,400.00$ 8,400.00$ 13,400.29$ 13,400.29$ 12,000.00$ 12,000.00$ 5 Adjust Manhole Cover to Grade EA 1 2,029.00 2,029.00$ 5,422.65$ 5,422.65$ 3,600.00$ 3,600.00$ 2,556.34$ 2,556.34$ 5,200.00$ 5,200.00$ 6 Install Curb & Gutter LF 640 25.00 16,000.00$ 21.53$ 13,779.20$ 37.00$ 23,680.00$ 59.24$ 37,913.60$ 37.00$ 23,680.00$ 7 Install Tipe "A" ADA Curb Ramp EA 2 3,768.00 7,536.00$ 3,255.74$ 6,511.48$ 1,550.00$ 3,100.00$ 7,651.27$ 15,302.54$ 4,300.00$ 8,600.00$ 8 Import Class II Base, Compact to 95% TON 448 45.00 20,160.00$ 26.80$ 12,006.40$ 55.00$ 24,640.00$ 58.51$ 26,212.48$ 64.75$ 29,008.00$ 9 Install Concrete Sidewalk SF 3840 9.00 34,560.00$ 7.71$ 29,606.40$ 8.00$ 30,720.00$ 10.21$ 39,206.40$ 5.85$ 22,464.00$ 10 AC Paving (3") TON 350 155.00 54,250.00$ 159.92$ 55,972.00$ 142.00$ 49,700.00$ 157.11$ 54,988.50$ 160.00$ 56,000.00$ TOTAL BID AMOUNT: 168,455.00$ 179,792.94$ 185,540.00$ 228,199.89$ 236,236.00$

CITY OF WASCO

BID SUMMARY
Poso Avenue Bicycle and Pedestran Improvement Project
Griffith Company Mac General EngineeringBids Opened 9/10/2024 @ 2:00 PM Burtch Construction Westrock LLCNagle Earthworks 25 of 48
RESOLUTION NO. 2024 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO AUTHORIZING THE CITY

MANAGER OR DESIGNEE TO AWARD, FINALIZE, AND ENTER INTO AN AGREEMENT WITH

NAGLE EARTHWORKS FOR THE POSO AVENUE BICYCLE AND PEDESTRIAN IMPROVEMENT PROJECT IN THE AMOUNT $168,455.00 AND AUTHORIZE THE CITY MANAGER OR DESIGNEE TO

EXECUTE CONTRACT CHANGE ORDERS IN AN AMOUNT NOT TO EXCEED AN AGGREGATE OF $50,000.00
WHEREAS, the City of Wasco wishes to contract with Nagle Earthworks for the Poso Avenue Bicycle and Pedestrian Improvement Project; and
WHEREAS, the services provided are described in the Agreement found in Exhibit “A”; and
WHEREAS, said Agreement has been made in the form and manner prescribed by the City of Wasco Municipal Code and the California Public Contract Code; and

WHEREAS, Nagle Earthworks and the City each acknowledge that each party and their respective legal counsel have reviewed the Agreement; and,

WHEREAS, the Agreement shall be governed by and construed in accordance with the laws of the State of California; and

WHEREAS, Nagle Earthworks agrees to comply with the State prevailing wage determinations in effect ten days prior to the bid opening of September 10, 2024; and

WHEREAS, allowing the City Manager or designee to exe cute Contract Change Orders not to exceed an aggregate of $50,000.

NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Wasco as follows:

SECTION 1: Authorizes the City Manager or designee to execute an Agreement with Nagle Earthworks with work related to the Poso Avenue Bicycle and Pedestrian Improvement Project in an amount not to exceed $168,455.00

SECTION 2: Authorizes the City Manager or designee to execute Contract Change Orders in an amount not to exceed an aggregate of $50,000.

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I HEREBY CERTIFY that the foregoing Resolution No. 2024. - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on October 15, 2004, by the following vote:

COUNCIL MEMBERS: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________

VALENTIN MEDINA,
MAYOR of the City of Wasco

Attest: _______________

__________________________________
MARIA O. MARTINEZ, CMC
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco

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CITY OF WASCO

AGREEMENT

THIS Agreement, made and entered into this _____ day of __________________, 20___, by and between the CITY OF WASCO, hereinafter called “City”, and _______________________ hereinafter called “Contractor”.

WITNESSETH: That the parties hereto do mutually agree as follows:

ARTICLE I. That for and in consideration of the payments and agreements hereinafter mentioned, to be made and performed by the said party of the first part, and under the conditions expressed in the 2 bonds, bearing even date with these presents, and hereunto annexed, the said party of the second part agrees with the said party of the first part, at his own proper cost and expense, to do all the work and furnish all the materials, except such as are mentioned in the specifications to be furnished by said party of the first part, necessary to construct and complete in a good, workmanlike and substantial manner and to the satisfaction of the CITY OF WASCO, the work described in the special provisions and the project plans described below, including any addenda thereto, and also in conformance with the California Department of Transportation Standard Specifications Dated 2023 and Standard Plans Dated 2023, and the Labor Surcharge and Equipment Rental Rates in effect on the date the work is accomplished, which said special provisions, project plans, Standard Plans, Standard Specifications, and Labor Surcharge and Equipment Rental Rates are hereby specially referred to and by such reference made a part hereof.

T
he Special Provisions for the work to be done are entitled:

CITY OF WASCO

NOTICE TO CONTRACTORS & SPECIAL PROVISIONS

POSO AVENUE BICYCLE AND PEDESTRIAN IMPROVEMENT PROJECT
CMAQ 5287(062)

Contractor shall, in accordance with the SPECIFICATIONS and drawings therefore, furnish at its own expense all labor, materials, equipment and services as required therefore, and to do everything required in this Agreement and the SPECIFICATIONS.

ARTICLE II. T
he City hereby employs said Contractor to perform the work according to the terms of this Agreement and the SPECIFICATIONS for price(s) named in Contractor’s bid proposal (hereinafter “Proposal”), and agrees to pay the same at the time, in the manner, and upon the conditions set forth in the SPECIFICATIONS; and the parties for themselves, their heirs, executors, administrators, successors, and assigns, do hereby agree to the full performance of the covenants herein contained.

ARTICLE III.

It is expressly agreed by and between the parties hereto that should there by any conflict between the terms of this Agreement and the Proposal of said Contractor, then this Agreement shall control and nothing herein shall be considered as an acceptance of the terms of said proposal conflicting herewith.

ARTICLE IV. Contractor acknowledges that Federal funds are being utilized to assist in the funding of the construction required in this Agreement and agrees that any required terms, conditions or covenants related to said federal funding not specifically made a part of this Agreement are hereby incorporated by this reference and shall be made a part of this Agreement.

ARTICLE V. P rior to starting construction under the terms of this Agreement, Contractor shall provide to the City a Faithful Performance Bond and the Labor Materials Bond, as required in the SPECIFICATIONS.

ARTICLE VI. Co ntractor and any subcontractors shall maintain all books, documents, papers, accounting records, and other evidence pertaining to the performance of this Agreement or the work to be provided for hereunder. All parties shall make such materials available at their respective offices as required in the SPECIFICATIONS.

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ARTICLE VII. If any action at law or in equity, including an action for declaratory relief, is brought to enforce or interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable attorneys’ fees, which may be set by the court in the same action or in a separate action brought for that purp ose, in addition to any other relief to which that party may be entitled.

ARTICLE VIII. In addition to any other Indemnification requirements in the SPECIFICATIONS, the Contractor agrees to indemnify, defend, and save harmless the City, its officers, agents, and employees from any and all claims and losses accruing or resulting to any and all contractors, subcontractors, materialmen, laborers and any other person, firm or corporation furnishing or supplying work services, materials or supplies in connection with the performance of this Agreement, and from any and all claims and losses accruing or resulting to any person, firm or corporation who may be injured or damaged by the Contractor in the performance of this Agreement, except such loss which was caused by the sole negligence or willful misconduct of the City.

ARTICLE IX. I
n addition to any other insurance provisions required in the SPECIFICATIONS, the Contractor shall provide insurance to the City as set forth in Exhibits [1, 1-A, 2, 3, 4, 6, 11].

ARTICLE X. The Contractor, and the agents and employees of Contractor, in the performance of the Agreement, shall act in an independent capacity and not as officers or employees or agents of the City.

ARTICLE XI. T
he City may terminate this Agreement and be relieved of the payment of any consideration to the Contractor should the Contractor fail to perform the covenants herein contained or contained in the SPECIFICATIONS at the time and in the manner as required. In the event of such termination, the City may proceed with the work in any manner deemed proper by the City. The cost to the City shall be deducted from any sum due the Contractor under this Agreement, and the balance, if any, shall be paid to the Contractor upon demand.

ARTICLE XII. Without the written consent of the City, this Agreement is not assignable by the Contractor either in whole or in part.

ARTICLE XIII. T ime is of the essence in this Agreement.

ARTICLE XIV. No alteration or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties hereto, and no oral understanding or Agreement not incorporated herein shall be binding on any of the parties hereto.

ARTICLE XV. The City, contractor, sub recipient, or subcontractor shall not discriminate on the basis of race, color, national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate.

ARTICLE XVI. By my signature h ereunder, as Contractor, I certify that I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Agreement.

ARTICLE XVII. T he Contractor agrees: (1) To utilize privately owned United States -flag commercial vessels to ship at least 50 percent of the gross tonnage (computed separately for dry bulk carriers, dry cargo liners, and tankers) involved, whenever shipping any equipm ent, material, or commodities pursuant to this contract, to the extent such vessels are available at fair and reasonable rates for United States-flag commercial vessels; and (2) To furnish within 20 days following the date of loading for shipments originating with the United State or within 30 working days following the date of loading for shipments originating outside the United States, a legible copy of a rated, ‘on-board’ commercial ocean bill -of-lading in English for each shipment of cargo described in this paragraph to both the Contracting Officer (through the prime contractor in the case of subcontractor bills-of-lading) and to the Division of National Cargo, Office of Market Development, Maritime Administration, Washington, DC, 20590; and (3) To insert the substance of the provisions of this clause in all subcontracts issued pursuant to this contract.

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ARTICLE XVIII. And the said Contractor agrees to receive and accept the following prices as full compensation for furnishing all materials and for doing all the work contemplated and embraced in this agreement; also for all loss or damage, arising out of the nature of the work aforesaid, or from the action of the elements, or from any unforeseen difficulties or obstructions which may arise or be encountered in the prosecution of the work until its acceptance by the CITY OF WASCO, and for all risks of every description connected with the work; also for all expenses incurred by or in consequence of the suspension or discontinuance of work and for well and f aithfully completing the work, and the whole thereof, in the manner and according to the plans and specifications, and the requirements of the Engineer under them, to wit:

I
N WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written.

ATTEST: CITY OF WASCO, CALIFORNIA

BY BY
Maria O. Martinez, CMC M. Scott Hurlbert
City Clerk, City of Wasco City Manager, City of Wasco

“CONTRACTOR”

BY
Tate Nagle
Owner, Nagle Earthworks

30 of 48
99 GENERAL LIABILITY INSURANCE (Exhibit 1)

Endorsement No. Effective:

PRODUCER

Telephone:

POLICY INFORMATION:

Insurance Company:

Policy Number:

Policy Period:

 Deductible  Self-Insured (check which) of $

NAMED INSURED:

APPLICABILITY. This insurance pertains to the operation and/or tenancy of the named insured under all written agreements and permits in force with the City checked here  in which case, only the following specific agreements and permits with the City are covered:

ENTITY AGREEMENTS/PERMITS

TYPE OF INSURANCE
 Commercial General Policy
 Business General Policy
 Other

OTHER PROVISIONS:

LIMIT OF LIABILITY
$ per accident for bodily injury and property

LOSS ADJUSTMENT EXPENSE
 Included in limits  In Addition to limits

Claims: Underwriter’s representative for claims pursuant to this insurance.

Name:

Address:

Telephone:

In consideration of the premium charged and notwithstanding any inconsistent statement in the policy to which this endorsement is attached or any endorsement now or hereafter attached thereto, it is agreed as follows:

1. INSURED. The City, its officers, officials, employees, and volunteers are included as insured.

2. CONTRIBUTION NOT REQUIRED. As respects work performed by the Named Insured for or on behalf of the City, the insurance afforded by this policy (a) be primary insurance as respects the City, its officers, officials, employees, and volunteers; or (b) stand in an unbroken chain of coverage excess of Insured’s primary coverage. Any insurance or self-insurance maintained by the City, its offices, officials, employees, and volunteers shall be excess of the Insured’s insurance and not contribute with it.

3. CANCELLATION NOTICE. With respect to the interests of the City, this insurance shall not be canceled, except after (30) day’s prior written notice, by receipted delivery, has been given to Entity.

4. SCOPE OF COVERAGE. This policy, if primary, affords coverage at least as broad as:
(1) Insurance Services Office Commercial General Liability Coverage, “occurrence” form CG0001 (Ed.11/88); or (2) If excess, affords coverage which is at least as broad as the primary insurance form referenced in the preceding section (1).

Except as stated above, nothing herein shall be held to waive, alter, or extend any of the limits, conditions, agreements, or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER

ENTITY

CITY OF WASCO
746 8th Street
WASCO, CA 93280

AUTHORIZED REPRESENTATIVE
 Broker/Agent  Underwriter 

I (print/type name), warrant that I have authority to bind the above mentioned insurance company and by my signature heron do so bind this company to this endorsement.

Signature: ___________________________________________ (original signature required)

Telephone: _________________ Date Signed: _____________

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100

COMMERCIAL GENERAL LIABILITY INSURANCE (Exhibit 1-A )

INSURER:

POLICY NUMBER:

INSURANCE COMPANY:

THIS ENDORSEMENT CHANGES THE POLICY. PLEASE READ IT CAREFULLY.

--ADDITIONAL INSURED - OWNERS, LESSEES OR CONTRACTORS--

This endorsement modifies insurance provided under the following:

COMMERCIAL GENERAL LIABILITY COVERAGE PART.

SCHEDULE

Name of Organization

(If no entry appears above, the information required to complete this endorsement will be shown in the Declarations as applicable to this endorsement).

WHO IS AN INSURED (Section II) is amended to include as an insured the person or organization shown in the Schedule, but only with respect to liability arising out of "your work" for that insured by or for you.

-----------------------------------------------------------------------------Modifications to ISO form CG 20 10 11 85:

1. The insured scheduled above includes the Insured's officers, officials, employees and volunteers.

2. This insurance shall be primary as respects the insured shown in the schedule above, or if excess, shall stand in an unbroken chain of coverage excess of the Named Insured's scheduled underlying primary coverage. In either event, any other insurance maintained by the Insured scheduled above shall be in excess of this insurance and shall not be called upon to contribute with it.

3. The insurance afforded by this policy shall not be canceled except after thirty (30) days prior written notice by certified mail return receipt requested has been given to the City.
-----------------------------------------------------------------------------

___________________________________________
Signature - Authorized Representative

_______________________________________
Address

CG 20 10 11 85 Insurance Services Office, Inc. Form (Modified) 32 of 48
101
AUTOMOBILE LIABILITY SPECIAL ENDORSEMENT (Exhibit 2)

Endorsement No. Effective:

PRODUCER

Telephone:

POLICY INFORMATION:

Insurance Company:

Policy Number:

Policy Period:
 Deductible  Self-Insured (check which) of $

NAMED INSURED:

APPLICABILITY. This insurance pertains to the operations of automobiles owned by or on behalf of the named insured under all written agreements and permits in force with the City checked here  in which case, only the following specific agreements and permits with the City are covered:

ENTITY AGREEMENTS/PERMITS

TYPE OF INSURANCE
 Business General Policy
 Other

OTHER PROVISIONS:

LIMIT OF LIABILITY
$ per accident for bodily injury and property

LOSS ADJUSTMENT EXPENSE
 Included in limits  In Addition to limits

Claims: Underwriter’s representative for claims pursuant to this insurance.

Name:

Address:

Telephone:

1. INSURED. The City, its officers, officials, employees, and volunteers are included as insured with regard to damages and defense of claims arising from the ownership, operation, maintenance, use loading or unloading of any auto owned, leased, hired, or borrowed by the Named insured, or for which the Named Insured is responsible.

2. CONTRIBUTION NOT REQUIRED. As respects work performed by the Named Insured for or on behalf of the City, the insurance afforded by this policy shall (a) be primary insurance as respects the City, its officers, officials, employees and volunteers; or (b) stand in an unbroken chain of coverage excess of the Named Insured's primary coverage. Any insurance or self-insurance maintained by the City, its officers, officials, employees, and volunteers shall be excess of the Named Insured's insurance and not contribute with it.

4. SCOPE OF COVERAGE. This policy, if primary, affords coverage at lease as broad as:
(1) If primary, Insurance Services Office form number CA0001 (Ed.6/92), Code 1 ("any auto"); or (2) If excess, affords coverage which is at lease as broad as the primary insurance forms referenced in the preceding section (1).

Except as stated above, nothing herein shall be held to waive, alter, or extend any of the limits, conditions, agreements, or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER

ENTITY

CITY OF WASCO
746 8th Street
WASCO, CA 93280

AUTHORIZED REPRESENTATIVE
 Broker/Agent  Underwriter 

I (print/type name), warrant that I have authority to bind the above mentioned insurance company and by my signature heron do so bind this company to this endorsement.

Signature: _________________________________________
(original signature required)

Telephone: Date Signed: ___________

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102
WORKERS COMPENSATION AND EMPLOYER’S LIABILITY (Exhibit 3)

Endorsement No.

Effective Date

PRODUCER

Telephone:

POLICY INFORMATION: This special endorsement is attached to and forms a part of the following insurance policy.

Insurance Company:

Policy Number:

Policy Period:

NAMED INSURED

OTHER PROVISIONS

Claims: Underwriter’s representative for claims pursuant to this insurance.

Name:

Address:

Telephone:

EMPLOYERS LIABILITY LIMITS

$ Each Accident

$ Disease - Policy Limit

$ Disease - Each Employee

In consideration of the premium charged and not withstanding any inconsistent statement in the policy to which this endorsement is attached of any endorsement now or hereafter attached thereto, it is agreed as follows:

1. CANCELLATION NOTICE. This Insurance shall not be canceled, except after thirty (30) days prior written notice, by receipted delivery, has been given to the City.

2. WAIVER OF SUBROGATION. This Insurance Company agrees to waive all rights of subrogation against the City, its officers, officials, employees, and volunteers for losses paid under the terms of this policy which arise from the work performed by the Named Insured for the City.

Except as stated above, nothing herein shall be held to waive, alter, or extend any of the limits, conditions, agreements, or exclusions of the policy to which this endorsement is attached.

ENDORSEMENT HOLDER

ENTITY

CITY OF WASCO
746 8th Street
WASCO, CA 93280

AUTHORIZED REPRESENTATIVE
 Broker/Agent  Underwriter 

I (print/type name), warrant that I have authority to bind the above mentioned insurance company and by my signature heron do so bind this company to this endorsement.

Signature: ___________________________________________
(original signature required)

Telephone: ________________ Date Signed: _____________

34 of 48
103
CERTIFICATE OF INSURANCE (Exhibit 4)
Issue Date:

PRODUCER

This certificate of insurance is not an insurance policy and does not amend extend or alter the coverage afforded by the polices below.

Companies Best’s Rating

Company
Letter A
Company
Letter B
Company
Letter C

INSURED

This is to certify that the policies of insurance listed below have been issued to the insured named above for the policy period indicated. Notwithstanding any requirement, term or condition of any contract or other document with respect to which this certificate may be used or may be issued or may pertain. The insurance afforded by the policies described herein is subject to all the terms, exclusions and conditions of such policies, limits shown may have been reduced by paid claims.

CO
LTR

Type of Insurance

Policy Number

Policy Effective date
(mm/dd/yy)

Policy Expiration
Date (mm/dd/yy)

All units in thousands

General Liability
 Commercial General
Liability
 Claims Made  Occur.
 Owners & Contractor’s
 Other

General Aggregate

Products-Comp/Op Agg

Personal & Adv. Injury

Each Occurrence

Fire Damage (any one fire)

Med. Exp. (any one person)

Automobile Liability
 Any Auto
 All Owned Autos
 Scheduled Autos
 Hired Autos
 Non-Owned Autos
 Garage Utility

Combined Single Limit

Bodily Injury (per person)

Bodily Injury (per accident)

Property Damage

Excess Liability
 Umbrella Form
 Other Than Umbrella

Each Occurrence

Aggregate

Worker’s Compensation
and
Employer’s Liability

Statutory

Each Accident

Disease Policy Limit

Disease Each Employee

Other

Amount of Insurance

Description of operations/locations/vehicles/restrictions/special items:

THE FOLLOWING PROVISIONS APPLY:

1. None of the above described policies will be canceled until after 30 days written notice has been given to the City at the address indicated below.

2. The City, its officials, officers, employees and volunteers are added as insured on all liability insurance policies listed above.

3. It is agreed that any insurance or self-insurance maintained by the City will apply in excess of and not contribute with the insurance described above.

4. The City is named a loss payee on the property insurance policies described above, if any.

5. All rights of subrogation under the property insurance policy listed above have been waived against the City.

6. The workers’ compensation insurer named above, if any, agrees to waive all rights of subrogation against the City for injuries to employees of the insured resulting from work for the City or use of the City’s premises or facilities.

CERTIFICATE HOLDER/ADDITIONAL INSURED:

CITY OF WASCO
746 8th Street
WASCO, CA 93280

AUTHORIZED REPRESENTATIVE
Signature __________________________________________________

Title __________________________________________________ Phone No. __________________________________________________ 35 of 48
104
(Page 1/2)
INSURANCE REQUIREMENTS FOR CONTRACTORS (Exhibit 6)

(with Construction Risks)

Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors.

Minimum Scope of Insurance

Coverage shall be at least as broad as:

1. Insurance Services Office Commercial General Liability coverage (occurrence form CG 00 01 11 88).

2. Insurance Services Office form number CA 00 01 06 92 covering Automobile Liability, code 1 (any auto).

3. Workers' Compensation Insurance as required by the State of California and Employer's Liability Insurance.

4. Course of Construction insurance covering for all risks of loss.

Minimum Limits of Insurance

Contractor shall maintain limits no less than:

1. General Liability: $2,000,000.00 per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to this project/location or the general aggregate limit shall be twice the required occurrence limit.

2. Automobile Liability: $2,000,000.00 per accident for bodily injury and property damage.

3. Employer's Liability: $1,000,000.00 per accident for bodily injury or disease.

4. Course of Construction: Completed value of the project.

Deductibles and Self-Insured Retentions

Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either:
the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall provide a financial guarantee satisfactory to the City guaranteeing payment of losses and related investigations, claim administration and defense expenses.

Other Insurance Provisions

The general liability and automobile liability policies are to contain, or be endorsed to contain, the following provisions:

1. The City, its officers, officials, employees, and volunteers are to be covered as insured’s with respect to liability arising out of automobiles owned, lease, hired or borrowed by or on behalf of the contractor; and with respect to liability arising out of work or operations performed by or on behalf of the Contractor including materials, parts or equipment furnished in connection with such work or operations. General liability coverage can be provided in the form of an endorsement to the Contractor's insurance, or as a separate owner's policy.

2. For any claims related to this project, the Contractor's insurance coverage shall be primary insurance as respects the City, its officers, officials, employees, and volunteers. Any insurance or self-insurance maintained by the City, it officers, officials, employees, or volunteers shall be excess of the Contractor's insurance and shall not contribute with it.

3. Each insurance policy required by this clause shall be endorsed to state that coverage shall not be canceled by either party, except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City.

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105

Exhibit 6 (Page 2/2)

Course of construction policies shall contain the following provisions:

1. The City shall be named as loss payee.

2. The insurer shall waive all rights of subrogation against the City.

Acceptability of Insurers

Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A: VII.

Verification of Coverage

Contractor shall furnish the City with original certificates and amendatory endorsements effecting coverage required by this clause. The endorsements should be on forms provided by the City or on other than the City's forms, provided those endorsements or policies conform to the requirements. All certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements affecting the coverage required by these specifications at any time

Subcontractors

Contractor shall include all subcontractors as insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. All coverage’s for subcontractors shall be subject to all the requirements stated herein.

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106
UNDERWRITER/BROKER CERTIFICATION (Exhibit 11)
City:

City project identification:

Contractor providing contractual services:

Insurer(s):

Best rating(s):

Name and title of underwriter, broker, or agent completing certification:

I, the undersigned insurance underwriter, insurance broker, or agent do hereby certify that I have examined the insurance requirements prepared by the City for the above referenced project and have attached herewith certificates of insurance and all endorsements specified in the insurance requirements on forms provided by the City.

I further certify that the coverage’s provided to the Contractor and described in the certificates of insurance conform in all respects to the requirements set forth in the insurance requirements, including, but not limited to the following considerations:

1. The scope of insurance is at least as broad as the minimum requirements identified in the insurance requirements;

2. The minimum occurrence limits and aggregate limits of insurance are consistent with those set forth in the insurance requirements;

3. All deductibles and/or self-insured retentions have been declared;

4. All required endorsements identified in the insurance requirements have been provided and copies have been attached to the appropriate certificate of insurance;

5. All policies of insurance have been placed with insurers with a current rating from the A.M. Best Company of not less than A: VII;

6. All endorsements have been signed by a person authorized by the insurer to bind coverage on its behalf.

The coverage’s provided to the Contractor do not conform in all respects to the requirements set forth in the insurance requirements. An explanation of each and every variance from the requirements and an evaluation of the relative risk exposures and protections to the City and the Contractor are attached.

I understand that the City will not authorize the Contractor to initiate work on behalf of the City until this certification has been fully executed and returned to the City.

Signature

Date

Name of Company

Business Address and Phone Number
38 of 48
.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Isarel Perez Hernandez, Finance Director
Nancy Vera, Human Resources Manager

DATE: October 15, 2024

SUBJECT: Approve the New Wasco Police Activities League Program Coordinator position and Adopt a Resolution Approving the Amended Salary Schedule for the Fiscal Year 202 4-2025 in Compliance with the California Public Employees’ Retirement System (CalPERS) Requirement for Publicly Available Pay Schedules.

Recommendation:

Staff recommends the City Council:
1) Staff recommends the City Council Approve the New Wasco Police Activities League Program Coordinator position and Adopt a Resolution Approving the Amended Salary Schedule for the Fiscal Year 202 4-2025 in Compliance with the California Public Employees’ Retirement System (CalPERS) Requirement for Publicly Available Pay Schedules; and

2) Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15060(c)(3), no environmental review is required.

Environmental Review:

Discussion:

The Wasco Police Department seeks a full -time individual to establish and manage the new Wasco Police Activities League (PAL) Program and its newly remodeled facility. This position involves overseeing and coordinating the development, execution, and delivery of the City’s Police Activities League (PAL) youth programming and initiatives and managing and implementing Police grants, particularly those targeted at the youth. The

STAFF REPORT
City of Wasco

39 of 48
position requires a thorough understanding of local, state, and federal grant rules, regulations, and reporting. The position's proposed salary schedule is a non-exempt pay schedule range of 40.

Position Effective Change Current Salary
Range
Proposed Salary
Range
Police Activities
League (PAL)
Program
Coordinator
New position under
Range 40
N/A Non–Exempt Pay
Schedule Range
40 Background:

The City Council annual ly approves the Salary Schedule for the given Fiscal Year as outlined by the Public Employees’ Retirement Law (PERL) Government Code (GC) sections 20636 and 20636.1, which define compensation earnable for State, School, and Public Agency members. Section 570 .5 of the California Code of Regulations (CCR) further clarifies compensation earnable.

For purposes of determining the amount of “compensation earnable” pursuant to GC sections 20630, 20636, and 20636.1, the payrate shall be limited to the amount listed on a pay schedule that meets all of the following requirements:

1. Has been duly approved and adopted by the employer’s governing body in accordance with requirements of applicable public meetings laws;

2. Identifies the position title for every employee position;

3. Shows the payrate for each identified position, which may be stated as a single amount or as multiple amounts within a range;

4. Indicates the time base, including, but not limited to, whether the time base is hourly, daily, bi-weekly, monthly, bi-monthly, or annually;

5. Is posted at the office of the employer or immediately accessible and available for public review from the employer during regular business hours or posted on the employer’s internet website;

6. Indicates an effective date and date of any revisions;

7. Is retained by the employer and available for public inspection for not less than five years; and

8. Does not reference another document in lieu of disclosing the payrate.

All eight (8) requirements must be met in one salary schedule for each member’s pay for CalPERS to approve the pay amount as payrate and reportable compensation earnable. All employers must comply with the compensation -earnable provisions and corresponding regulations of the PERL.

Fiscal Impact:

Salary schedule ranges are incorporated into the Adopted 2024-2025 Fiscal Year budget.

No budget action is required with the approval of this item.

Attachments:

1. Resolution

2. Salary Schedule

40 of 48

RESOLUTION NO. 2024 -

A RESOLUTION APPROVING A NEW WASCO POLICE ACTIVITIES LEAGUE PROGRAM COORDINATOR POSITION AND THE AMENDED SALARY SCHEDULE FOR THE FISCAL YEAR 2024- 2025 IN COMPLIANCE WITH THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS) REQUIREMENT FOR PUBLICLY AVAILABLE PAY SCHEDULES.

WHEREAS, the City of Wasco wishes to establish the position of Wasco Police Activities League Program Coordinator within the Wasco Police Department; and WHEREAS, in order to meet CalPERS requirements for publicly available pay schedules, the City Council must approve a S alary Schedule for all City positions (including elected and appointed po sitions), independent from the S alary Schedules included in the Memorandum of Understanding with employee groups or employment agreements; and WHEREAS, Title 2. §570.5 of the California Code of Regulations establishes certain requirements for a publicly available pay schedule; and WHEREAS, the City of Wasco must comply with Government Code § 20636(B)(1) and Title 2, §570.5 of the California Code of Regulations.

NOW THEREFORE BE IT RESOLVED by the City Council of the City of Wasco,

SECTION 1: Approves the New Wasco Police Activities League Program Coordinator.

SECTION 2: Approves the Amended Salary Schedule for Fiscal Year 2023-24 in order to meet the requirements of Title 2, §570.5 of the California Code of Regulations.

SECTION 3: Authorizes the City Manager or D esignee to endorse and implement the Amended Salary Schedule.

-o0o-

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I HEREBY CERTIFY that the foregoing Resolution No. 2024 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on October 15th, 2024, by the following vote:

COUNCIL MEMBERS: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________________

VALENTIN MEDINA
MAYOR of City the Wasco

Attest: _______________

__________________________
MARIA O. MARTINEZ, CMC
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco
42 of 48
Rev 10/07/2024
City Manager Contract
Deputy Public Works Director(s) Contract
Assistant City Manager Contract
City Engineer Contract
Finance Director Contract
Community Development Director Contract
Public Works Director Contract
Police Lieutenant Contract
Chief of Police Contract
City Council Member 300$
City Clerk/Treasurer 60$

MID MANAGEMENT - EXEMPT PAY SCHEDULE - BIWEEKLY

TITLE RANGE STEP A STEP B STEP C STEP D STEP E STEP F STEP A STEP F STEP A STEP F Senior Planner 6 $2,745.17 $2,882.41 $3,026.54 $3,177.86 $3,336.76 $3,503.58 $71,374.42 $91,093.08 34.3146 43.7948 City Project Manager 9 $2,956.23 $3,104.05 $3,259.25 $3,422.21 $3,593.32 $3,772.99 $76,861.98 $98,097.74 36.9529 47.1624 Chief Building Official 9 $2,956.23 $3,104.05 $3,259.25 $3,422.21 $3,593.32 $3,772.99 $76,861.98 $98,097.74 36.9529 47.1624 Sanitation Superintendent 9 $2,956.23 $3,104.05 $3,259.25 $3,422.21 $3,593.32 $3,772.99 $76,861.98 $98,097.74 36.9529 47.1624 Human Resources Manager 12 $3,184.27 $3,345.28 $3,514.81 $3,692.88 $3,879.57 $4,076.16 $82,791.02 $105,980.16 39.8034 50.9520 Information Technology Manager 12 $3,184.27 $3,345.28 $3,514.81 $3,692.88 $3,879.57 $4,076.16 $82,791.02 $105,980.16 39.8034 50.9520 Accounting Manager 12 $3,184.27 $3,345.28 $3,514.81 $3,692.88 $3,879.57 $4,076.16 $82,791.02 $105,980.16 39.8034 50.9520 Administrative Manager 18 $3,691.93 $3,876.53 $4,070.34 $4,273.87 $4,487.56 $4,711.94 $95,990.18 $122,510.44 46.1491 58.8993 Non-Exempt Bi-Weekly Pay Schedule

TITLE RANGE STEP A STEP B STEP C STEP D STEP E STEP F STEP A STEP F STEP A STEP F Utility Technician 23 1,445.31$ 1,517.57$ 1,593.45$ 1,673.12$ 1,756.79$ 1,844.63$ $37,578.06 $47,960.38 18.0664 23.0579 Animal Shelter Service Worker 23 1,445.31$ 1,517.57$ 1,593.45$ 1,673.12$ 1,756.79$ 1,844.63$ $37,578.06 $47,960.38 18.0664 23.0579 Animal Control Officer 25 1,518.47$ 1,594.40$ 1,674.12$ 1,757.83$ 1,845.72$ 1,938.00$ $39,480.22 $50,388.00 18.9809 24.2250 Facilities Maintenance Technician I 25 1,518.47$ 1,594.40$ 1,674.12$ 1,757.83$ 1,845.72$ 1,938.00$ $39,480.22 $50,388.00 18.9809 24.2250 Mechanic I 26 1,556.43$ 1,634.25$ 1,715.96$ 1,801.77$ 1,891.85$ 1,986.45$ $40,467.18 $51,647.70 19.4554 24.8306 Street Maintenance Technician I - GF 26 1,556.43$ 1,634.25$ 1,715.96$ 1,801.77$ 1,891.85$ 1,986.45$ $40,467.18 $51,647.70 19.4554 24.8306 Street Maintenance Technician I - HSR 26 1,556.43$ 1,634.25$ 1,715.96$ 1,801.77$ 1,891.85$ 1,986.45$ $40,467.18 $51,647.70 19.4554 24.8306 Water Operator-In-Training 26 1,556.43$ 1,634.25$ 1,715.96$ 1,801.77$ 1,891.85$ 1,986.45$ $40,467.18 $51,647.70 19.4554 24.8306 WWTP Operator-In-Training 27 1,595.34$ 1,675.11$ 1,758.86$ 1,846.79$ 1,939.13$ 2,036.10$ $41,478.84 $52,938.60 19.9418 25.4513 Street Sweeper Operator I 27 1,595.34$ 1,675.11$ 1,758.86$ 1,846.79$ 1,939.13$ 2,036.10$ $41,478.84 $52,938.60 19.9418 25.4513 Animal Control Lead 27 1,595.34$ 1,675.11$ 1,758.86$ 1,846.79$ 1,939.13$ 2,036.10$ $41,478.84 $52,938.60 19.9418 25.4513 Street Maintenance Technician II 28 1,635.23$ 1,716.99$ 1,802.83$ 1,892.99$ 1,987.63$ 2,087.01$ $42,515.98 $54,262.26 20.4404 26.0876 Billing and Collections Specialist I 29 1,676.11$ 1,759.92$ 1,847.90$ 1,940.31$ 2,037.32$ 2,139.19$ $43,578.86 $55,618.94 20.9514 26.7399 Mechanic II 29 1,676.11$ 1,759.92$ 1,847.90$ 1,940.31$ 2,037.32$ 2,139.19$ $43,578.86 $55,618.94 20.9514 26.7399 Administrative Assistant I 29 1,676.11$ 1,759.92$ 1,847.90$ 1,940.31$ 2,037.32$ 2,139.19$ $43,578.86 $55,618.94 20.9514 26.7399 Facilities Maintenance Technician II 29 1,676.11$ 1,759.92$ 1,847.90$ 1,940.31$ 2,037.32$ 2,139.19$ $43,578.86 $55,618.94 20.9514 26.7399 Sanitation Worker I 29 1,676.11$ 1,759.92$ 1,847.90$ 1,940.31$ 2,037.32$ 2,139.19$ $43,578.86 $55,618.94 20.9514 26.7399 Transit Bus Driver 29 1,676.11$ 1,759.92$ 1,847.90$ 1,940.31$ 2,037.32$ 2,139.19$ $43,578.86 $55,618.94 20.9514 26.7399 Wastewater Collections Specialist I 30 1,718.01$ 1,803.91$ 1,894.11$ 1,988.84$ 2,088.25$ 2,192.66$ $44,668.26 $57,009.16 21.4751 27.4083 Water Operator I 30 1,718.01$ 1,803.91$ 1,894.11$ 1,988.84$ 2,088.25$ 2,192.66$ $44,668.26 $57,009.16 21.4751 27.4083 Administrative Assistant II 31 1,760.97$ 1,849.01$ 1,941.47$ 2,038.55$ 2,140.46$ 2,247.48$ $45,785.22 $58,434.48 22.0121 28.0935 Wastewater Plant Operator I 31 1,760.97$ 1,849.01$ 1,941.47$ 2,038.55$ 2,140.46$ 2,247.48$ $45,785.22 $58,434.48 22.0121 28.0935 Sanitation Worker II 31 1,760.97$ 1,849.01$ 1,941.47$ 2,038.55$ 2,140.46$ 2,247.48$ $45,785.22 $58,434.48 22.0121 28.0935 Mechanic Lead 31 1,760.97$ 1,849.01$ 1,941.47$ 2,038.55$ 2,140.46$ 2,247.48$ $45,785.22 $58,434.48 22.0121 28.0935 Facilities Lead 31 1,760.97$ 1,849.01$ 1,941.47$ 2,038.55$ 2,140.46$ 2,247.48$ $45,785.22 $58,434.48 22.0121 28.0935 Payroll/AP Specialist 32 1,804.98$ 1,895.23$ 1,989.99$ 2,089.50$ 2,193.97$ 2,303.67$ $46,929.48 $59,895.42 22.5623 28.7959 Executive Assistant I 33 1,850.11$ 1,942.61$ 2,039.74$ 2,141.73$ 2,248.82$ 2,361.25$ $48,102.86 $61,392.50 23.1264 29.5156 Billing and Collections Specialist II 34 1,896.36$ 1,991.18$ 2,090.74$ 2,195.27$ 2,305.04$ 2,420.28$ $49,305.36 $62,927.28 23.7045 30.2535 Water Operator II 34 1,896.36$ 1,991.18$ 2,090.74$ 2,195.27$ 2,305.04$ 2,420.28$ $49,305.36 $62,927.28 23.7045 30.2535 Wastewater Plant Operator II 36 1,992.36$ 2,091.97$ 2,196.57$ 2,306.40$ 2,421.72$ 2,542.79$ $51,801.36 $66,112.54 24.9045 31.7849 Human Resources Analyst I 37 2,042.16$ 2,144.27$ 2,251.50$ 2,364.07$ 2,482.27$ 2,606.37$ $53,096.16 $67,765.62 25.5270 32.5796 Sanitation Supervisor 37 2,042.16$ 2,144.27$ 2,251.50$ 2,364.07$ 2,482.27$ 2,606.37$ $53,096.16 $67,765.62 25.5270 32.5796 Streets Supervisor 37 2,042.16$ 2,144.27$ 2,251.50$ 2,364.07$ 2,482.27$ 2,606.37$ $53,096.16 $67,765.62 25.5270 32.5796 Transit Coordinator 37 2,042.16$ 2,144.27$ 2,251.50$ 2,364.07$ 2,482.27$ 2,606.37$ $53,096.16 $67,765.62 25.5270 32.5796 Staff Accountant 38 2,093.22$ 2,197.88$ 2,307.78$ 2,423.16$ 2,544.33$ 2,671.54$ $54,423.72 $69,460.04 26.1653 33.3943 Water Operator III 38 2,093.22$ 2,197.88$ 2,307.78$ 2,423.16$ 2,544.33$ 2,671.54$ $54,423.72 $69,460.04 26.1653 33.3943 Building Inspector I 40 2,199.18$ 2,309.15$ 2,424.58$ 2,545.83$ 2,673.12$ 2,806.78$ $57,178.68 $72,976.28 27.4898 35.0848 Code Compliance Officer I 40 2,199.18$ 2,309.15$ 2,424.58$ 2,545.83$ 2,673.12$ 2,806.78$ $57,178.68 $72,976.28 27.4898 35.0848 Assistant Planner 41 2,254.16$ 2,366.87$ 2,485.21$ 2,609.47$ 2,739.94$ 2,876.94$ $58,608.16 $74,800.44 28.1770 35.9618 Billing and Collections Supervisor 43 2,368.29$ 2,486.70$ 2,611.03$ 2,741.59$ 2,878.66$ 3,022.61$ $61,575.54 $78,587.86 29.6036 37.7826 Code Compliance Officer II 43 2,368.29$ 2,486.70$ 2,611.03$ 2,741.59$ 2,878.66$ 3,022.61$ $61,575.54 $78,587.86 29.6036 37.7826 Building Inspector II 43 2,368.29$ 2,486.70$ 2,611.03$ 2,741.59$ 2,878.66$ 3,022.61$ $61,575.54 $78,587.86 29.6036 37.7826 GIS Specialist 43 2,368.29$ 2,486.70$ 2,611.03$ 2,741.59$ 2,878.66$ 3,022.61$ $61,575.54 $78,587.86 29.6036 37.7826 Wastewater Plant Operator III 43 2,368.29$ 2,486.70$ 2,611.03$ 2,741.59$ 2,878.66$ 3,022.61$ $61,575.54 $78,587.86 29.6036 37.7826 Associate Planner 44 2,427.48$ 2,548.87$ 2,676.31$ 2,810.13$ 2,950.64$ 3,098.17$ $63,114.48 $80,552.42 30.3435 38.7271 Water Supervisor 44 2,427.48$ 2,548.87$ 2,676.31$ 2,810.13$ 2,950.64$ 3,098.17$ $63,114.48 $80,552.42 30.3435 38.7271 Information Technology & Marketing Specialist 46 2,550.40$ 2,677.91$ 2,811.82$ 2,952.41$ 3,100.02$ 3,255.04$ $66,310.40 $84,631.04 31.8800 40.6880 Wastewater Supervisor 46 2,550.40$ 2,677.91$ 2,811.82$ 2,952.41$ 3,100.02$ 3,255.04$ $66,310.40 $84,631.04 31.8800 40.6880 Accounting Supervisor 46 2,550.40$ 2,677.91$ 2,811.82$ 2,952.41$ 3,100.02$ 3,255.04$ $66,310.40 $84,631.04 31.8800 40.6880 Police Non-Exempt Bi-Weekly Pay Schedule
Police Cadet PT Hourly 25.5000 25.5000
Community Services Officer 30 1,786.73$ 1,876.07$ 1,969.87$ 2,068.39$ 2,171.78$ 2,280.37$ $46,454.98 $59,289.62 22.3341 28.5046 Police Records Clerk 33 1,924.11$ 2,020.31$ 2,121.33$ 2,227.40$ 2,338.77$ 2,455.70$ $50,026.86 $63,848.20 24.0514 30.6963 Police Dispatcher 36 2,072.05$ 2,175.65$ 2,284.43$ 2,398.66$ 2,518.59$ 2,644.50$ $53,873.30 $68,757.00 25.9006 33.0563 Senior Police Dispatcher 40 2,287.15$ 2,401.52$ 2,521.56$ 2,647.66$ 2,780.04$ 2,919.05$ $59,465.90 $75,895.30 28.5894 36.4881 Police Activities League (PAL) Coordinator 40 2,287.15$ 2,401.52$ 2,521.56$ 2,647.66$ 2,780.04$ 2,919.05$ $59,465.90 $75,895.30 28.5894 36.4881 Police Officer 44 2,524.58$ 2,650.82$ 2,783.36$ 2,922.54$ 3,068.67$ 3,222.10$ $65,639.08 $83,774.60 31.5573 40.2763 Police Support Services Manager 44 2,524.58$ 2,650.82$ 2,783.36$ 2,922.54$ 3,068.67$ 3,222.10$ $65,639.08 $83,774.60 31.5573 40.2763 Senior Police Officer 47 2,718.70$ 2,854.64$ 2,997.36$ 3,147.23$ 3,304.60$ 3,469.85$ $70,686.20 $90,216.10 33.9838 43.3731 Police Sergeant 54 3,231.73$ 3,393.28$ 3,562.97$ 3,741.10$ 3,928.16$ 4,124.56$ $84,024.98 $107,238.56 40.3966 51.5570

CITY OF WASCO

POSITION & SALARY RANGE LIST
EFFECTIVE 07/01/2024 - 06/30/2025

DIRECTOR - ANNUAL
$104,573.69
$94,053.44 $120,038.66
$120,038.66
$133,465.47
$133,465.47
$100,000.00 $130,000.00

ELECTED OFFICIALS - MONTHLY

MINIMUM MAXIMUM
$191,065
$94,053.44
$104,573.69
$133,465.47 $162,347.25
$104,573.69 $133,465.47
$104,573.69 $133,465.47

ANNUAL PAY HOURLY RATE

HOURLY RATE ANNUAL PAY

ANNUAL PAY HOURLY RATE
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.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager

DATE: October 15, 2024

SUBJECT: Adopt a Resolution approving a new capital improvement Project #25013 (City Media Initiative); amending the City of Wasco Adopted Operating Budget and Capital Improvement Program fiscal year 2024/2025; authorizing the City Manager or designee to procure services and execute contracts including, but not limited to attorney fees, so cial media and accessibility tools, logo trademark fees, and other items related to the framework of establishing a consistent community engagement and appropriation of $33,000.00 funds.

Recommendation:

Staff recommends the City Council:
1) Staff recommen ds the City Council to Adopt A Resolution Approving A New Capital Improvement Project #25013 ( City Media Initiative ) and Amending the City of Wasco Adopted Operating Budget and Capital Improvement Program Fiscal Year 2024/2025; authorizing the City Manager or designee to procure services and execute contracts including, but not limited to attorney fees, social media and accessibility tools, logo trademark fees, and other items related to the framework of establishing a consistent community engagement and appropriation of $33,000.00 funds; and

2) Find that the subject activity is not a project within the meaning of CEQA Guidelines Section 15378 and is, therefore, not subject to review under CEQA

Environmental Review:

The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) . It has been determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity that does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

STAFF REPORT
City of Wasco

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Background:

On February 24, 2024, City Council held the annual Strategic Planning Meeting with staff to review current and proposed goals for the departments of the City. During this session, the staff presented an overview of departmental accomplishments and incentives. The goal of the Strategic Planning Meeting was to establish a concise, prioritized list of areas of focus. The list guided the Council and Staff in establishing an efficient and effective government.

F
rom this meeting, one of the top prioritie s for the Council was to improve the City’s engagement with the Community through various media channels including social media platforms.

Discussion:

Implementation of the City’s Community Engagement goals will require both one -time and ongoing investment.

It is in the best interest of the City of Wasco to invest in media communication by utilizing American Rescue Plan Act (ARPA) funds to effectively engage and inform the public about critical resources and services . The wake of COVID -19 pandemic, timely and accessible communication was essential in keeping residents informed about health guidelines, economic assistance, programs. A variety of media channels, particularly social media platforms, offer a cost-effective way to reach a broad audience including underserved communities who may not have access to traditional communication channels. By leveraging ARPA funds for this purpose, the city can enhance transparency and promote community engagement which aligns with ARPAs goals of addressing related challenges such as future health events, natural disasters, and to support public safety efforts.

One-time Costs:

Attorney F
ees - $16,000
Having an attorney to review the C ity's social media policy ensures that the City stays compliant with laws, protects citizen rights, minimizes legal risks, and reduces potential liabilities. An attorney can tailor the policy to our local regulations, safeguard employee conduct, and provide critical legal guidance on issues such as pub lic records, free speech, and privacy. A well-drafted, legally compliant policy ultimately protects the City from costly legal disputes while fostering transparent, fair, and lawful engagement with the community.

Trademark Development and/ or Ordinance Filing - $1,400 With wider distribution, it is prudent to protect the City logo and other content. The fee for trademark filings is currently $350 per mark, but we may incur additional costs for legal assistance and trademark design. Adequate protection may also be available through properly implemented Municipal Ordinance. Staff is researching various options. More information can be found at the United States Patent and Trademark Office https://mrsc.org/stay-i nformed/mrsc-insight/march-2023/protecting-your-municipal- brand.

Ongoing Costs:

Archiving Tools
– $8,400.00/yr
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Investing in a Social Media Archiving Tool helps to stay compliant with legal requirements, protect against risks, and ensure transparency. It not only safeguards records for potential audits, legal requests, or public inquiries but also enhances communication strategy through organized, searchable archives. In today’s digital age, where social media plays a critical role in public engagement, having a reliable record of interactions is key to maintaining accountability, trust, and efficiency in how the City serves its community.

Social Media Scheduling and publishing - $1, 500/yr
A Social Media Scheduling and Publishing tool is essential for modernizing communication efforts. It ensures consistent, timely, and professional engagement with citizens while saving valuable time and resources. By streamlining workflows, enabling data-driven strategies, and improving responsiveness in both routine and emergency situations, the tool can significantly enhance public service delivery. Investing in such technology not only meets the growing demands for digital communication but also strengthens the municipality’s relationship with its community, fostering greater trust and transparency.

Accessibility Tools
- $4,200/yr
The Americans with Disabilities Act (ADA) is a landmark civil rights law that prohibits discrimination against individuals with disabilities in all areas of public life. It gives millions of individuals with disabilities equal access to all public and priv ate places, from employment to government, telecommunications, and businesses. Title II of the ADA addresses local governments specifically. It prohibits discrimination against people with disabilities by public entities – state or local government and any of their departments, agencies, or other instrumentalities. Software is needed to comply with the Americans with Disabilities Act (www.ada.gov), including digital websites. Ensuring full accessibility is a benefit to the estimated one -in-four U.S. adults with some disability that can affect access to digital content.

Fiscal Impact:

The implementation of Capital Improvement Project #25013 ( City Media Initiative ) will incur one -time costs of approximately $17,400 and ongoing annual recurring costs of approximately $14,100. If the recurring tools and services are billed annually, the entire expense will likely be recognized in the current FY 2024/2025. Therefore, to cover the estimated expenses plus contingencies, a total appropriation of $33,000 is requested to fund CIP #25013 and the recurring expenses in the Adopted Operating Budget.

Attachments:

1. Resolution

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RESOLUTION NO. 2024 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO APPROVING A NEW CAPITAL IMPROVEMENT PROJECT #25013 (CITY MEDIA INITIATIVE); AMENDING THE CITY OF WASCO

ADOPTED OPERATING BUDGET AND CAPITAL IMPROVEMENT PROGRAM FISCAL YEAR 2024/2025; AUTHORIZING THE CITY MANAGER OR DESIGNEE TO PROCURE SERVICES AND

EXECUTE CONTRACTS INCLUDING, BUT NOT LIMITED TO ATTORNEY FEES, SOCIAL MEDIA AND

ACCESSIBILITY TOOLS, LOGO TRADEMARK FEES, AND OTHER ITEMS RELATED TO THE

FRAMEWORK OF ESTABLISHING A CONSISTENT COMMUNITY ENGAGEMENT AND AN APPROPRIATION OF $33,000.00 FUNDS.

WHEREAS, The City Council has established a priority to improve community engagement through a variety of media strategies including social media, website content, print content, and signage; and

WHEREAS, to implement this priority, a City Media Initiative is pro posed as a new Capital Improvement Project #25013; and

WHEREAS, the project will involve one-time and on-going expenses including attorney fees, social media development, accessibility tools, publishing and archiving services, logo trademark/protection co sts, and other items related to the framework of establishing a consistent community engagement procedure; and

WHEREAS, the initial funding amount estimated for this project is $ 33,000.00, distributed between the Capital Improvement Project Budget ($18,000) and Operating Budget ($15,000); and

WHEREAS, the funding for these expenses will be provided from ARPA funds to effectively engage and inform the public about critical resources, services, and events.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Wasco as follows:

SECTION 1: Authorizes a new capital improvement project ( City Media Initiative ); and amending the City of Wasco Adopted Operating Budget and Capital Improvement Program Fiscal Year 2024/2025.

SECTION 2 : Authorizes the implementation of Community Engagement with the City of Wasco and Corresponding Revenue Budget to allow for Reimbursement of eligible Project Expenditures Through ARPA.

SECTION 3: Authorizes th e City Manager or Designee to procure services and execute contracts including, but not limited to , attorney fees, social media development, accessibility tools, publishing and archiving services, logo trademark/protection costs, and other items related to the framework of establishing the City Media Initiative within an appropriation of $33,000.00 in ARPA funds.

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SECTION 4: Find that the project is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 21080(b)(4); 15269(b)(c).

-o0o-

I HEREBY CERTIFY that the foregoing Resolution No. 2024 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on October 15, 2024, by the following vote:

COUNCIL MEMBERS:

AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________
Valentin Medina
MAYOR of the City of Wasco

Attest:

__________________________________
MARIA O. MARTINEZ
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco

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Wasco City CouncilOctober 15, 2024

Wasco City Council
October 15, 2024