Agenda — Wasco City Council, March 4, 2025

City of Wasco City Council Meeting Agenda, March 4, 2025 .

Public advisory: Face masks are recommended. The City C ouncil chamber is open and accessible to the public.

V
iew the meeting Live on the city’s website
https://www.cityofwasco.org/306/city-council-meeting-videos subject to technical limitations.

A
CCESSIBILITY: In compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department at 661-758-7215 or via email at [email protected] within 48 hours of the meeting or sooner.

Th
e following is provided to assist with public participation:

AG
ENDA AVAILABILITY : T he City Council Agenda is posted on the bulletin board at the entrance of City Hall, 746 8th Street, Wasco, at the entrance of 764 E Street, Wasco, and at the entrance of the Wasco Police Department’s Office, 748 F Street, Wasco. The agenda packet, meeting minutes, and archived City Council meetings are avai lable on the City’s website, www.cityofwasco.org.

A
genda Materials: Cit y Council agenda materials are released no later than 72 hours prior to a meeting and are available to the public at the City Clerk’s Office, 746 8th Street, Wasco, CA, in a public binder at each City Council meeting, and on the City’s website at https://www.cityofwasco.org/AgendaCenter
P
UBLIC COMMENTS: A ll public comments are subject to a 2 -minute limit, and a maximum of Thirty (30) minutes will be allowed for any subject. To provide your comments to the City Councilmembers regarding matters not on the agenda or a specific item on the agenda, you may address your comments IN PERSON. Before making your presentation, you will be asked to state your name for the record . If you would like to submit a written public comment, please email the City Clerk at [email protected] no later than 4: 00 p.m. March 4, 2025. Please clearly indicate which agend a item number your comments pertain to. Every effort will be made to read your comment into the record. If a comment is received after the specific time mentioned above but before the meeting is adjourned, the comment will still be included as a part of the record of the meeting. Still, it will not be read into the record.

Pl
ease be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless AGENDA
Regular City Council Meeting,
Successor Agency to the
Former Redevelopment Agency and the
Wasco Public Finance Authority
Tuesday, March 4, 2025 – 6:00 pm.

Council Chambers
746 8th Street, Wasco, CA 93280
www.cityofwasco.org
1 of 82
City of Wasco City Council Meeting Agenda, March 4, 2025 exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

S
PANISH INTERPRETATION: If you need an interpretation of your communications to the City Council from Spanish into English, please get in touch with the City Clerk Department at 661- 758-7215 or via email at [email protected]. Subject to availability, notifying the City at least 48 hours before will usually enable it to make arrangements.

I
NTERPRETACIÓN EN ESPAÑOL: Si necesita una interpretación de sus comunicaciones al Concejo Municipal del español al inglés, comuníquese con el Departamento del Secretari o de la Ciudad al 661 -758-7215 o por correo electrónico a [email protected] . La notificación de al menos 48 horas generalmente permitirá a la Ciudad hacer arreglos. Sujeto a dis
ponibilidad.

RE
GULAR MEETING – 6:00 pm
1) C
ALL TO ORDER: Mayor
2) R
OLL CALL: Mayor Medina, Mayor Pro Tem Saldaña, Council Members: Martinez, Raya, Reyna
3) F
LAG SALUTE: by Mayor Medina
4) I
NVOCATION: by
5) AP
PROVAL OF AGENDA:
6) P
RESENTATIONS:
a. Recognition - Wasco High School Competition Cheer Team 7) P
UBLIC COMMENTS ON ITEMS NOT ON THE AGENDA:

This portion of the meeting is reserved for persons desiring to address the Council , i
ncluding the Council acting as the Governing Board for the Successor Agency on any matter not on this agenda over which the Council and Successor Agency have jurisdiction. Speakers are li mited to two (2) minutes. A maximum of Thirty (30) minutes will be allowed for any one subject. Please state your name for the record before making yo
ur presentation.

BRO
WN ACT REQUIREMENTS: The Brown Act does not allow action or Discussion on items not o
n the agenda (subject to narrow ex ceptions). This will limit a Councilmember’s response to questions and requests during this comment period. 8) SUCCESSOR AGENCY BUSINESS: None
9) W
ASCO PUBLIC FINANCE AUTHORITY BUSINESS: None
10) P

UBLIC SAFETY REPORTS
a. Kern County Fire Department (Appleton)
b. Wasco Police Department (Fivecoat)
c. Hall Ambulance
2 of 82
City of Wasco City Council Meeting Agenda, March 4, 2025 CITY COUNCIL BUSINESS:
11) CONSENT CALENDAR:

The Consent Calendar consists of items that are routine and noncontroversial, in the staff's opinion. These items are approved in one motion unless a Council Member or member of the public requests the removal of a particular item.
a. Receive and File department payments totaling $529,658.17

b. Approval of City Council Minutes for:

1. February 13, 2025, Special Meeting

2. February 18, 2025, Regular Meeting

c. Council finds this action not a “project” defined under section 15378 of the CEQA Guidelines; Approval of Travel and Training Expenses Exceeding $500.00 per trip for one-half of City Attorney Thomas F. Schroeter to attend at the League of California Cities Annual City Attorneys Spring Conference held on May 7 -9, 2025, in Burlingame, California, not to exceed $554.00.

d. Council finds this action is not a “project” defined under section 15378 of the CEQA Guidelines; Adopt a Resolution Authorizing the Execution of the FY 2024/2025 Certifications and Assurances and Authorized Agent Forms for the Low Carbon Transit Operations Program (LCTOP) for the following Project: New Transit Operating and Maintenance Facility, $70,502.00

e. Council finds this action not a “project” per Section 15378 of the CEQA Guidelines; Adopt a Resolution Authorizing the City Manager or Designee to submit an Application for Funding and the Execution of a Grant Agreement, Budget Appropriations, and any Amendments Thereto for the Kern Family Health Care Community Grant Program for Police Activities League (PAL) Fitness Equipment Project.

f. Council finds this action not a “project” per Section 15378 of the CEQA Guidelines; Approval of Travel Expenses Exceeding $500.00 per trip for the Public Works Executive Assistant I to attend the Laserfiche Empower 2025 Conference on April 14-17, 2025, in Las Vegas, NV.

12) PUBLIC HEARINGS: None
13) DEFERRED BUSINESS:
a. Council finds this action not a “project” per Section 15378 of the CEQA Guidelines; Report and possible approval of City Staff support for a special event in Downtown Wasco on March 30, 2025. (Cobb)

14) NEW BUSINESS:
a. Council finds this action not a “project” per Section 15378 of the CEQA Guidelines; Adopt a Resolution Authorizing the City Manager or Designee to Finalize and Execute a Professional Services Agreement with Phoenix Information Systems Group for the collection and processing of City of Wasco parking citations with an annual fee of $5,940.00 subject to the City Manager and City Attorney Review. (Hurlbert) 3 of 82
City of Wasco City Council Meeting Agenda, March 4, 2025 b. Council finds this action not a “project” per Section 15378 of the CEQA Guidelines; Adopt a Resolution approving the mid-year operating budget adjustments totaling $109,448. (Perez Hernandez)

c. Council finds this action not a “project” per Section 15378 of the CEQA Guidelines; Adopt a Resolution Approving the Side Letter to Memorandum of Understanding (MOU) Dated July 1st, 2024, between Service Employees International Union Local 521 (SEIU) And The City Of Wasco, Effective February 20, 2025. (Hurlbert)

15) REPORTS FROM COMMISSIONS AND COMMITTEES:
a. Kern Economic Development Corporation (Medina)
b. Kern Council of Government (Reyna)
c. Wasco Task Force (Saldaña and Medina)
16) REPORTS FROM THE CITY MANAGER:

17) REPORTS FROM THE CITY COUNCIL:

18) CLOSED SESSION: None

19) CLOSED SESSION ACTION:

20) ADJOURNMENT:

This is to certify that this agenda was posted at
Wasco City Hall on February 28, 2025, on/or
before 6:00 p.m. The agenda is also available on the City website at www.cityofwasco.org.

_________________________________
Maria O. Martinez, CMC
City Clerk

All agenda item supporting documentation is available for public review o n the city website , www.cityofwasco.org, and the office of the City Clerk of the City of Wasco, 746 8 th Street, Wasco, CA 93280 , during regular business hours, 8:00 am – 4:30 pm Monday through Thursday and 8:30 am – 4:30 pm Friday (closed alternate Friday's), following the posting of the agenda. Any supporting documentation related to an agenda item for an open session of any regular meeting that is distributed after the agenda is posted and prior to the meeting will also be available for review at the same location and available at the meeting. Please remember to turn off all cell phones, pagers, or electronic devices during Council meetings.

The City of Wasco does not discriminate on the basis of disability in access to, provision of, or employment in its programs and activities pursuant to 29 United States Code Section 12132 and California Civil Code Section 54.

The City Clerk's Office can provide information regarding the rights provided under the Americans with Disabilities Act (ADA).

If you need special assistance to participate in this meeting, please contact the City Clerk's Office at (661) 758- 7215 to make reasonable arrang ements to ensure accessibility to this meeting.

Telephone (661) 758 -7215.

Requests for assistance should be made at least two (2) days in advance whenever possible.

4 of 82

WARRANTS AMOUNTS
G021025 156,764.78
G021425 157,470.02
H021425 2,670.34
G022425 42,626.58
G022625 155,623.24
G021925 5,550.00
A022025 8,953.21 Verified By:

Grand Total 529,658.17 Finance Director WARRANT VENDOR NAME VENDOR No. INVOICE No. CHECK No. DESCRIPTION AMOUNTS 1 A022025 NAVIA BENEFIT SOLUTIONS 5664 021025 5561 MEDICAL CHECK RUN 021025 3,368.40 2 A022025 NAVIA BENEFIT SOLUTIONS 5664 A1037347 5561 FEB25: HRA/MERP ADMIN & BROKER FEES 2,125.00 3 A022025 NAVIA BENEFIT SOLUTIONS 5664 FSA 021425-1 5561 HEALTH CARE FSA 021425 64.55 4 A022025 NAVIA BENEFIT SOLUTIONS 5664 FSA 021425-2 5561 HEALTH CARE FSA 021425 3,308.02 5 A022025 NAVIA BENEFIT SOLUTIONS 5664 HRA 021425 5561 HEALTH CARE HRA 021425 87.24 6 A022025 Total 8,953.21
7 G021025 ABATE A WEED 172 1055033 29605 WEED EATER HEADS 115.13 8 G021025 ADVANCED DATA STORAGE INC 6275 199324 29606 SHREDDING SERVICES 35.00 9 G021025 AMAZON CAPITAL SERVICES, INC 4968 1M3P-7NM3-HQG7 29607 WINDOW CLEANER, PAPER TOWLS, FILE SET, GRAFFITI RE 265.29 10 G021025 AMAZON CAPITAL SERVICES, INC 4968 1VQ7-MRQ3-GPPW 29607 WALL FILE ORGANIZER FOR SANITATION 36.34 11 G021025 AMERICAN REFUSE INC 183 00000311 29608 ABATEMENT- 1041 G ST 9,800.00 12 G021025 AMERICAN REFUSE INC 183 337221 29609 JAN 25: RECYCLE CARTS RESIDENTIAL 42,547.21 13 G021025 APPLIED TECHNOLOGY GROUP 905 S-INV104153 29610 RFS VEH #16,23,24,15: 4 QT 2-WAY RADIO MICS 324.47 14 G021025 ASPECT ENGINEERING 5829 12764 29611 12/19/24: T&M SUPPORT 360.00 15 G021025 ASPECT ENGINEERING 5829 12770 29611 12/26/24: T&M SUPPORT 360.00 16 G021025 BAKER SUPPLIES AND REPAIRS 5704 12097 29612 2 STROKE OIL 81.84 17 G021025 BANK UP CORPORATION 4259 6567 29613 DEC24: LOCKBOX PROCESSING 697.57 18 G021025 BANK UP CORPORATION 4259 6568 29613 JAN25: LOCKBOX PROCESSING 642.86 19 G021025 BHT ENGINEERING, INC 5134 24-515 29614 24004-1: DEC 2024 HSIP CYCLE 11-HWY 33 & 8TH 395.00 20 G021025 BHT ENGINEERING, INC 5134 24-516 29614 24004-1: DEC 2024 HSIP CYCLE 11, HWY 46 & POPLAR 312.50 21 G021025 BHT ENGINEERING, INC 5134 WA25-001 29614 301 N CENTRAL COMMERCIAL GRADING PLANS 1,135.00 22 G021025 BSK & ASSOCIATES, INC. 1052 AO03070 29615 WA SAMPLE TEST: JAN 2025 BACT, GENERAL-EDT 1,068.00 23 G021025 BSK & ASSOCIATES, INC. 1052 AI03071 29615 WW SAMPLE TEST: JAN 2025, BOD, AMMONIUM, EC, TDS 1,226.56 24 G021025 CINTAS CORPORATION NO. 3 4480 4214636632 29616 UNIFORM SRVCS 121324 427.75 25 G021025 CINTAS CORPORATION NO. 3 4480 4215388180 29616 UNIFORM SRVCS 122024 427.75 26 G021025 CINTAS CORPORATION NO. 3 4480 4216089715 29616 UNIFORM SRVCS 122724 427.75 27 G021025 CINTAS CORPORATION NO. 3 4480 4216785812 29616 UNIFORM SRVCS 010325 418.34 28 G021025 CINTAS CORPORATION NO. 3 4480 4217529298 29616 UNIFORM SRVCS 011025 423.41 29 G021025 CINTAS CORPORATION NO. 3 4480 4218253715 29616 UNIFORM SRVCS 011725 418.34 30 G021025 CINTAS CORPORATION NO. 3 4480 4218989740 29616 UNIFORM SRVCS 012425 418.34 31 G021025 CINTAS CORPORATION NO. 3 4480 4219737054 29616 UNIFORM SRVCS 013125 394.18 32 G021025 CLARK PEST CONTROL 117 36702070 29617 NOV 30 2025: 5409 7TH ST- FEE, PEST CONTROL SERV 5.00 As of Februrary 26th, 2025
Bill Pay
1 of 5
5 of 82
WARRANT VENDOR NAME VENDOR No. INVOICE No. CHECK No. DESCRIPTION AMOUNTS 33 G021025 CLARK PEST CONTROL 117 36878037 29617 DEC 2024: 5409 7TH ST PEST CONTROL SERV LATE FEE 5.00 34 G021025 CLARK PEST CONTROL 117 36494992 29617 NOVEMBER 2024: 5409 7TH ST PEST CONTROL SERV 88.00 35 G021025 CLARK PEST CONTROL 117 36562230 29617 DEC 2024: 5409 7TH ST PEST CONTROL SERV 88.00 36 G021025 CLARK PEST CONTROL 117 36731908 29617 JAN 21 2024: 746 8TH ST & 1445 12TH 247.00 37 G021025 CLARK PEST CONTROL 117 36734194 29617 JAN 21 2024: 1400 J ST, PEST AWAY SERVICE 231.00 38 G021025 CLARK PEST CONTROL 117 36736229 29617 JAN 3 2024: 5409 7TH ST PEST SERVICES 88.00 39 G021025 COUNTRY AUTO & TRUCK, INC. 3008 749996 29618 MATERIAL #GEN: HEAT SHRINK, HOLD DOWN NUTS, BATTER 228.31 40 G021025 COUNTRY AUTO & TRUCK, INC. 3008 750023 29618 RFS VEH #15: GROMMET, LAMP 33.65 41 G021025 COUNTRY AUTO & TRUCK, INC. 3008 750060 29618 RFS VEH #14: HOSE END FITTING AND CUTTING WHEEL 174.23 42 G021025 COUNTRY AUTO & TRUCK, INC. 3008 750128 29618 GENERATOR #MARGALO: BATTERY 247.53 43 G021025 DELANEY & AHLF DIESEL SERVICE, INC 338 S 85454 29619 RFS VEH #17: GASKET, V-BAND CALMP, FREIGHT 204.32 44 G021025 DIAMOND TECHNOLOGIES, INC. 2724 37430 29620 MEMORY UPGRADE RMA FOR WATER SCADA 1,105.64 45 G021025 DIAMOND TECHNOLOGIES, INC. 2724 37325MS 29620 MONTHLY SRVS AGREEMENT JAN 404.00 46 G021025 DIAMOND TECHNOLOGIES, INC. 2724 37326 29620 JAN IT SRVCS BACK UP CENTRIC 1,634.93 47 G021025 DIAMOND TECHNOLOGIES, INC. 2724 37327 29620 JAN SRVS AGREEMENT IT MANAGED 3,523.10 48 G021025 FERGUSON ENTERPRISES INC 1008 0023727 29621 2"" STRAIGHT METER STOP WITH LOCKING EARS TO REPLA 734.29 49 G021025 FERGUSON ENTERPRISES INC 1008 0023925 29621 FOR STOCK DRAINAGE PIPE 9,948.11 50 G021025 GARDAWORLD 4266 20629541 29622 JAN 25: EXCESSIVE SERVICES 256.98 51 G021025 HAAKER EQUIPMENT COMPANY 4114 C5A2KB 29623 RFS VEH #17: LATCH SEALED 113.88 52 G021025 HAAKER EQUIPMENT COMPANY 4114 C5A2KF 29623 RFS VEH #17: WATER SPAYERS 94.94 53 G021025 HAAKER EQUIPMENT COMPANY 4114 C5A2KG 29623 RFS VEH #17: WATER SPAYER FITTINGS 37.10 54 G021025 HERITAGE-CRYSTAL CLEAN, LLC 6025 18979300 29624 MATERIAL - OIL SERVICE 10/22/24 225.00 55 G021025 HERITAGE-CRYSTAL CLEAN, LLC 6025 19007667 29624 LIGHTBULB DISPOSAL/CONTAINERS, 11/5/24 635.95 56 G021025 HERITAGE-CRYSTAL CLEAN, LLC 6025 18992443 29624 LIGHTBULB DISPOSAL/DRUM DROP OFF 10/31/24 259.19 57 G021025 HERITAGE-CRYSTAL CLEAN, LLC 6025 18992442 29624 MATERIAL: 10/31/24 2,605.57 58 G021025 HERITAGE-CRYSTAL CLEAN, LLC 6025 19020664 29624 FAC:LIGHTBULB DISPOSAL, STREET: PAINT DISPOSAL NOV 812.24 59 G021025 INTERWEST CONSULTING GROUP, INC. 1571 1320920 29625 PRMT WAS24-0028: 2033 HIGHWAY 46 300.00 60 G021025 JEFFRIES BROS., INC 140 163345CT 29626 DEC 24: FUEL SERVICES 23,848.02 61 G021025 JEFFRIES BROS., INC 140 165508CT 29626 JAN 25: FUEL SERVICES 23,310.22 62 G021025 KAISER FOUNDATION HEALTH PLAN INC 4757 199633411505 29627 MARCH 25: INSURANCE PREMUIM 2,465.41 63 G021025 KERN COUNTY WASTE MANAGEMENT DEPT. 19 47284-in 29628 WSP- 357-MATTRESSES, VEH#21 146.59 64 G021025 KERN COUNTY WASTE MANAGEMENT DEPT. 19 47495-DM 29628 WSP: OPS EDITS JAN.2025 542.05 65 G021025 LEAGUE OF CALIFORNIA CITIES 237 8196 29629 2025: MEMBERSHIP DUES SSJVD 300.55 66 G021025 LLOYD GALUTIRA 6071 REIMB 013125 29630 SHOT SHOW TRAINING REIMB 577.98 67 G021025 M & S SECURITY SERVICES 4445 116245 29631 A/C FAIL/LOW SYSTEM BATTERY 222.89 68 G021025 MCR TECHNOLOGIES, INC 6266 43327 29632 BATTERIES AND CHARGER FOR PORTABLE WASTEWATER SAMP 1,266.53 69 G021025 MILLER MENDEL, INC 5929 8939 29633 ESOPH BACKGROUND SYSTEM ANNUAL INV 1,516.56 70 G021025 O'REILLY AUTO ENTERPRISES, LLC 4230 4936-233696 29634 MANAGEMENT VEH #M3: 3G MOTOR OIL 151.53 71 G021025 O'REILLY AUTO ENTERPRISES, LLC 4230 4936-234543 29634 STREETS VEH #32,78,89: AIR AND OIL FILTERS 108.36 72 G021025 O'REILLY AUTO ENTERPRISES, LLC 4230 4936-234800 29634 STREET VEH #32: FUEL FILTER 50.56 73 G021025 O'REILLY AUTO ENTERPRISES, LLC 4230 4936-235309 29634 RFS VEH #15: 2GAL OF POWER STEERING FLUID 47.61 74 G021025 PETERSON AUTO SUPPLY 152 283141 29635 WASTE VEH #46: HYDRAULIC HOSE, COUPL/ADAPTER 237.23 75 G021025 PG & E COMPAN Y 85 0008367353-3 29636 UB SOLAR PLANT- AC 104.05 76 G021025 PG & E COMPAN Y 85 1495264257-8 012825 29636 UB 747 G ST TRANSIT CHARGER 117.74 77 G021025 QUAD KNOPF, INC. 502 126301 29637 DEC-JAN: NEWMAN GARDENS PROF SRVCES 1,935.70 78 G021025 QUADIENT LEASING USA, INC 2996 Q1707526 29638 POSTAGE LEASING MAR-JUNE 312.95 79 G021025 SANDOVAL INDUSTRIES LLC 1180 9665 29639 SHOP VEH #GEN: OXYGEN 22.19 80 G021025 SAVECO NORTH AMERICA 5922 PART-24281-PL 29640 COMPACTOR #2: REPLACEMENT WEAR BARS, HARDWARE 2,885.66 81 G021025 SEQUOIA EQUIPMENT COMPANY 4587 BAK-21992 29641 WASTE VEH #69: WHEEL, KIT SEALS, O RINGS 1,413.37 82 G021025 SEQUOIA EQUIPMENT COMPANY 4587 BAK-22011 29641 WASTE VEH #69: KIT SEALS BACKHOE BUCKET, DIPPER 411.75 83 G021025 SEQUOIA EQUIPMENT COMPANY 4587 BAK-22013 29641 WASTE VEH #69: SPANNER WRENCH KIT 3/4'' 108.24 84 G021025 SOUTHERN TIRE MART LLC 5953 7160005750 29643 MANAGEMENT VEH #M3: 4 NEW TIRES 559.03 85 G021025 SOUTHWESTERN EQUIPMENT COMPANY 4791 045603 29644 RFS VEH #16: 4 HYDRAULIC COUPLERS 262.35 86 G021025 THE HOME DEPOT PRO 5006 843655721 29645 NITLE GLOVES FOR WWP 469.59 87 G021025 THE SHAFTER PRESS/ WASCO TRIBUNE 4787 3643 29642 CUP 24-05 LEGAL ADVERTISING 192.85 2 of 5
6 of 82
WARRANT VENDOR NAME VENDOR No. INVOICE No. CHECK No. DESCRIPTION AMOUNTS 88 G021025 TLC ANIMAL REMOVAL SERVICES 5195 0002955 29646 ANIMAL REMOVAL SERVICE 2 CHEST FREEZERS 800.00 89 G021025 TPX COMMUNICATIONS 6123 184054438-0 29647 FEB25: MICROSOFT SUBSCRIPTIONS FOR PD 909.09 90 G021025 UNITED RENTALS (NORTH AMERICA) INC 452 239042119-005 29648 25005-0: 1/7/25, ROLLER 1.5 TON DOUBLE 41.80 91 G021025 UNITED RENTALS (NORTH AMERICA) INC 452 243506165-001 29648 PLUG TEST/FRONT: 1/17/25-1/20/25 395.35 92 G021025 UNITED RENTALS (NORTH AMERICA) INC 452 239042119-004 29648 25005-0: 12/12/24-1/9/25 ROLLER 1.5 TON DOUBLE DRU 2,228.13 93 G021025 UNIVAR USA INC 111 52711313 29649 WELL 11: 11TH & OAK, SOD HYPO 12.5% LIQUICHLOR 538.98 94 G021025 UNIVAR USA INC 111 52711314 29649 WELL #14: 747 G ST, SOD HYPO 12.5% LIQUICHLOR 1,036.49 95 G021025 WASCO HARDWARE & AG LLC 4864 2409-121524 29650 PVC SCH80 ELBOW, NIPPLE, PAINT, PRIMER 137.79 96 G021025 Total 156,764.78
97 G021425 ADVANTAGE ANSWERING PLUS 2564 000035-323-261 29651 FEB25: ANSWERING SERVICE 654.13 98 G021425 AFLAC 108 040557 29652 FEB 25: INSURANCE PREMIUM 582.50 99 G021425 AMAZON CAPITAL SERVICES, INC 4968 13RR-LNTH-1NNY 29653 CALENDARS & BATTERIES FOR PLANNING 26.66 100 G021425 AMERICAL AWNING 6271 CW020425 29654 ALUMINUM PATIO COVER REPAIR 1,500.00 101 G021425 AMERICAN REFUSE INC 183 339151 29655 FEB 25:RECYCLE CARTS RESIDENTIAL 42,547.21 102 G021425 AXON ENTERPRISE, INC 6075 INUS310024 29656 24038,24039-0: ANNUAL INSTALLMENT 76,171.88 103 G021425 CALLTOWER, INC 5098 202380685 29657 PHONE SERVICES 34.88 104 G021425 CAPITAL INDUSTRIAL MEDICAL SUPPLY CO 238 203221 29658 1ST AID SUPPLIES ANNEX BLDG 201.95 105 G021425 CITY OF WASCO-UB PAYMENTS 1875 851559 29659 UB 810 8TH ST (LF) 134.38 106 G021425 CITY OF WASCO-UB PAYMENTS 1875 851601 29659 UB 801 8TH ST 86.98 107 G021425 CITY OF WASCO-UB PAYMENTS 1875 851655 29659 UB 1445 12TH STREET (PAL) 100.58 108 G021425 CITY OF WASCO-UB PAYMENTS 1875 852067 29659 UB 800 BLK CENTRAL 86.98 109 G021425 CITY OF WASCO-UB PAYMENTS 1875 852070 29659 UB 1100 CENTRAL AVE LLMD 86.98 110 G021425 CITY OF WASCO-UB PAYMENTS 1875 852072 29659 UB 1500 BLK OF CENTRAL 86.98 111 G021425 CITY OF WASCO-UB PAYMENTS 1875 852230 29659 UB 1600 BLK OF DAISY 86.98 112 G021425 CITY OF WASCO-UB PAYMENTS 1875 852258 29660 UB 603 E STREET VFW BUILDING 29.16 113 G021425 CITY OF WASCO-UB PAYMENTS 1875 852261 29659 UB 764 E STREET (ANNEX) 100.58 114 G021425 CITY OF WASCO-UB PAYMENTS 1875 852333 29659 UB 847 F STREET (PW SHOP) 279.72 115 G021425 CITY OF WASCO-UB PAYMENTS 1875 852375 29659 UB 1300 BLK FILBURN 86.98 116 G021425 CITY OF WASCO-UB PAYMENTS 1875 852382 29659 UB 28704 FILBURN CENTRAL PARK 1,605.09 117 G021425 CITY OF WASCO-UB PAYMENTS 1875 852829 29659 UB NW MAPLE/MARGALO LLMD 2006- 86.98 118 G021425 CITY OF WASCO-UB PAYMENTS 1875 852830 29659 UB MAPLE/GROMER LLMD 2006-1 86.98 119 G021425 CITY OF WASCO-UB PAYMENTS 1875 852884 29659 UB 2700 BLK MONDAVI CT 86.98 120 G021425 CITY OF WASCO-UB PAYMENTS 1875 852965 29659 UB 1500 BLOCK OF PALM 86.98 121 G021425 CITY OF WASCO-UB PAYMENTS 1875 852980 29659 UB 2100 BLK PALM 86.98 122 G021425 CITY OF WASCO-UB PAYMENTS 1875 852982 29659 UB 400 N BLOCK OF PALM LLMD 2006-1 86.98 123 G021425 CITY OF WASCO-UB PAYMENTS 1875 852983 29659 UB 1700 BLK OF PALM #A 86.98 124 G021425 CITY OF WASCO-UB PAYMENTS 1875 853014 29659 UB 1200 BLK PECAN ST 86.98 125 G021425 CITY OF WASCO-UB PAYMENTS 1875 853018 29660 UB PENELOPE LLMD 2006-1 86.98 126 G021425 CITY OF WASCO-UB PAYMENTS 1875 853102 29660 UB 1700 BLK POPLAR 86.98 127 G021425 CITY OF WASCO-UB PAYMENTS 1875 853103 29660 UB 1700 BLK POPLAR #A 86.98 128 G021425 CITY OF WASCO-UB PAYMENTS 1875 853170 29660 UB 2500 BLK OF POSO DR. LLMD6- 86.98 129 G021425 CITY OF WASCO-UB PAYMENTS 1875 853174 29659 UB 2700 BLK OF POSO AVE LLMD06 104.79 130 G021425 CITY OF WASCO-UB PAYMENTS 1875 853206 29660 UB PALM N. PROSPERITY 2006-1 86.98 131 G021425 CITY OF WASCO-UB PAYMENTS 1875 853362 29660 UB 1700 BLK OF MARGALO 86.98 132 G021425 CITY OF WASCO-UB PAYMENTS 1875 853606 29660 UB 1300 BLK OF WILLOW 86.98 133 G021425 CITY OF WASCO-UB PAYMENTS 1875 853804 29660 UB 810 8TH ST (LF) 22.83 134 G021425 CITY OF WASCO-UB PAYMENTS 1875 853834 29660 UB 603 E STREET VFW BUILDING (LF) 15.32 135 G021425 CITY OF WASCO-UB PAYMENTS 1875 853840 29660 UB 764 E STREET (ANNEX) (LF) 83.81 136 G021425 CONCEPTS OF INK CORPORATION 6281 02052025 29661 25015-0: TENT FOR BIKE RODEO 919.04 137 G021425 DUTHIE POWER SERVICE 5977 S137737 29662 BLOCK HEATER REPLACEMENT ON EMERGENCY STANDBY GENE 2,620.00 138 G021425 ENTENMANN ROVIN CO 5860 0186098-IN 29663 TT FLAT BADGE 200.32 139 G021425 ESRI, INC 3558 94900515 29664 ARC GIS SUBSCRIPTION RENEWAL, DUES, LICENSES 1,750.00 140 G021425 FED EX 123 8-763-46616 29665 EXPRESS SERVICES 020725 26.32 141 G021425 FREEMAN MATHIS & GARRY LLP 5980 9160224889 29666 JAN 25: LEGAL SERVICES 627.00 142 G021425 FRESNO CITY COLLEGE 5969 18922113-14 29667 POST SUPERVISOR TRAINING FOR F.MARISCAL 293.19 3 of 5
7 of 82
WARRANT VENDOR NAME VENDOR No. INVOICE No. CHECK No. DESCRIPTION AMOUNTS 143 G021425 GARDAWORLD 4266 10807672 29668 FEB 25: ARMORED SRVCS 501.81 144 G021425 GENERAL OFFICE MACHINE COMPANY 1195 24468 29669 JAN25:COPIER METER READING 1,728.47 145 G021425 GOTO TECHNOLOGIES USA, LLC 6172 IN103617683 29670 PHONE SERVICES FOR PD 1,049.86 146 G021425 INFOMART, INC. 4345 1010517 29671 BACKGROUND CHECK JAN 126.80 147 G021425 KERN COUNTY SUP. OF SCHOOLS 25 02032025 29672 JAN 25: SCHOOL FEES 3,281.59 148 G021425 MARTINEZ, MARIA O 4802 REIMB 020525 29673 LCTOP TRAINING REIMB 91.70 149 G021425 NEW HORIZON COMMUNICATION CORP 6015 2955679 29674 COMMUNICATION SRVCS DISPATCH 1,068.12 150 G021425 PG & E COMPAN Y 85 8702724701-1 020625 29675 UB AGRICULTURE 580.60 151 G021425 PG & E COMPAN Y 85 8043623467-0 020425 29675 UB SE POPLAR & MARGALO 50.77 152 G021425 PG & E COMPAN Y 85 5415504019-6 020425 29675 UB CENTRAL AVE & HWY 46 15.28 153 G021425 PG & E COMPAN Y 85 4739420172-8 020625 29675 UB 2200 PALM AVE 16.67 154 G021425 PG & E COMPAN Y 85 4460001408-6 020525 29675 UB CENTRAL AVE & HWY 46 151.00 155 G021425 PG & E COMPAN Y 85 3593196785-1 020425 29675 UB NW ANNEX BUILDING 1,501.58 156 G021425 PG & E COMPAN Y 85 2053318492-3 021025 29675 UB SW SE N/S POSO W/O PALM 234.09 157 G021425 PG & E COMPAN Y 85 02577904856-8 020725 29675 UB GRAPEVINE LN 13.62 158 G021425 PG & E COMPAN Y 85 2991524925-3 021125 29675 UB 810 8TH COURTHOURSE 120.39 159 G021425 PG & E COMPAN Y 85 5816195239-3 020725 29675 UB MCCOMBS & GRIFFITH WELL #12 5,060.44 160 G021425 QUADIENT FINANCE USA,INC 1844 5408 JAN 25 29676 POSTAGE 360.00 161 G021425 RAYMOND'S TROPHY & AWARDS, INC. 2095 100674 29677 OFFICE SIGNS FOR PD 12.72 162 G021425 SCHROETER, THOMAS F. 2732 JANUARY 2025 29678 JAN 25: LEGAL SERVICES 5,710.00 163 G021425 SOUTHERN CALIFORNIA GAS COMPANY 1438 164-935-96817 021325 29679 JAN 25: CNG FUEL 2,354.23 164 G021425 THE GAS COMPANY 246 05441655304 021125 29680 UB PAL BUILDING 44.99 165 G021425 THE GAS COMPANY 246 08121820008 021125 29680 POLICE STATION 748 F ST 228.93 166 G021425 THE GAS COMPANY 246 08331820137 021125 29680 COURTHOUSE 801 FST 122.07 167 G021425 THE GAS COMPANY 246 08961820373 021125 29680 CITY YARD 845 F ST 586.37 168 G021425 Total 157,470.02
169 G021925 CENTRAL CALIFORNIA APPRAISALS; MICHAEL BURGER & AS 2812 222-24 29689 APPRAISAL FOR LEASE/SELL FORMER LABOR CAMP 5,500.00 170 G021925 KERN COUNTY CLERK 681 02192025 29690 CEQA NOE FILLING- NEWMAN GARDENS 50.00 171 G021925 Total 5,550.00
172 G022425 AC POETTEGEN & SON 5874 0000298439 29691 PB BLASTER, COUPLERS, ELBOW PCV, MALE ADAPTER 189.11 173 G022425 AMAZON CAPITAL SERVICES, INC 4968 1PLP-DP66-LHHL 29692 OFFICE SUPPLIES 84.42 174 G022425 AMAZON CAPITAL SERVICES, INC 4968 1CCG-JQDC-DMDP 29692 FIRE AND SAFETY DRY CHEMICAL FIRE EXTINGUSHER 1,639.20 175 G022425 AMAZON CAPITAL SERVICES, INC 4968 11CC-3HW6-93R V 29692 22012-3: CHAIN LINK FENCE SIGN MOUNT 35.59 176 G022425 AMAZON CAPITAL SERVICES, INC 4968 1QVL-61DG-1VH7 29692 RAIN GAUGE FOR WWTP 113.72 177 G022425 BEST BEST & KRIEGER LLP 4222 1008341 29693 SEPT 24: LEGAL SERVICES 1,935.00 178 G022425 BEST BEST & KRIEGER LLP 4222 1010663 29693 OCT 24: LEGAL SERVICES 4,708.00 179 G022425 CORE & MAIN LP 4704 V625971 29694 25006-0: GATE VALVES & FITTINGS 18,970.81 180 G022425 CUMMINS INC 376 Y8-241052238 29695 RFS VEH #19: SPARK PLUG 356.31 181 G022425 FASTENAL COMPANY 3221 CABAE29781 29696 BLASTER W/STRAW, COVERALL, DGRSR, HAND TOWEL 941.56 182 G022425 GOLDEN EMPIRE CONCRETE SALES 2574 344425 29697 ENVIRONMENTAL AND MINIMUM LOAD FEE, ENERGY SUBCHAR 495.79 183 G022425 HOLLOWAY ENVIRONMENTAL SOLUTIONS, LLC. 2651 #INV-HES-3274 29698 JANUARY 2025: BIOSOLIDS AND HAULING 2,327.44 184 G022425 KERN COUNTY WASTE MANAGEMENT DEPT. 19 LANDFILL WSP JAN25 29699 JAN 25: WSP LANDFILL FEES 6,692.82 185 G022425 P & J ELECTRIC, INC. 66 9206 29700 ELECTRICIAN HOURS AND MATERIALS 2,070.38 186 G022425 SANDOVAL INDUSTRIES LLC 1180 9303 29701 SHANK AND FEMALE COUPLER, HOSE, AND TRUCK ROPE 256.77 187 G022425 THE LAW OFFICES OF YOUNG WOOLDRIGE 4965 119595 29704 JAN 25: LEGAL SERVICES 1,247.80 188 G022425 THE SHAFTER PRESS/ WASCO TRIBUNE 4787 3650 29702 RECRUITMENT SALES TAX, KERN MOSQUITO, JOB 440.00 189 G022425 USA BLUEBOOK 498 INV00594075 29703 BUFFER BLUE, USABB BUFFER PACK 121.86 190 G022425 Total 42,626.58
191 G022625 AC POETTEGEN & SON 5874 0000298592 29705 MATERIAL #GEN: FLAT SPRAY TIP, NYLON CAP, & PAINT 57.78 192 G022625 ALECIO MORA 6041 REIMB-021425 29706 MOTOROLA RADIO EARPIECE 174.50 193 G022625 AMAZON CAPITAL SERVICES, INC 4968 1PWC-GNYK-JWVY 29707 O.D TAPE, REMOTES FOR GATE, HIGH VISIBILITY JACKET 34.68 194 G022625 AMAZON CAPITAL SERVICES, INC 4968 14GP-R7YH-F7D1 29707 SIGN FOR THE OFFICE DOOR: AUTHORIZED PERSONNEL ONL 31.47 195 G022625 AMAZON CAPITAL SERVICES, INC 4968 1Q73-RWJK-MYTD 29707 PENS, SHARPIES, AND BATTERIES RESTOCK FOR OFFICE 83.58 196 G022625 AMERICAN REFUSE INC 183 339143 29708 FEB 2025: 3YRD RECYCLING, 801 8TH ST 119.66 197 G022625 ASPECT ENGINEERING 5829 12899 29709 1/30/25: T&M SUPPORT 360.00 4 of 5
8 of 82
WARRANT VENDOR NAME VENDOR No. INVOICE No. CHECK No. DESCRIPTION AMOUNTS 198 G022625 ASPECT ENGINEERING 5829 12956 29709 2/4/25: T&M SUPPORT 1,200.00 199 G022625 BAKERSFIELD-KERN REGIONAL HOMELESS COLLABORATIVE 6287 021425 29710 25017-0: DUES PLHA FUNDING 500.00 200 G022625 BEST BEST & KRIEGER LLP 4222 1019308 29711 JAN25: LEGAL SERVICES 2,249.00 201 G022625 CENTRAL CALIFORNIA POWER INC 2552 138071 29712 STREET VEH #72: TRANSMISSION REPAIRS 3,960.92 202 G022625 CHARTER COMMUNICATIONS 68 167751301020725 29713 FEB 25:INTERNET SRVCS ANNEX 134.05 203 G022625 CHARTER COMMUNICATIONS 68 168679001020725 29713 FEB 25:INTERNET SRVCS PD STATION 204.97 204 G022625 CLARK PEST CONTROL 117 36900042 29714 FEB 2025: 5409 7TH ST PEST CONTROL SERV 62.00 205 G022625 CLARK PEST CONTROL 117 36900112 29714 FEB 2025: 5410 7TH ST PEST CONTROL SERV 62.00 206 G022625 CLARK PEST CONTROL 117 36904259 29714 FEB 7TH 2024: 5409 7TH ST PEST SERVICES 88.00 207 G022625 COUNTRY AUTO & TRUCK, INC. 3008 750285 29715 RFS VEH #17: FUEL FILTER 42.02 208 G022625 COUNTRY AUTO & TRUCK, INC. 3008 750301 29715 WATER VEH #54: FT BLAC, TOUCH UP, MASKING TAPE 69.24 209 G022625 COUNTRY AUTO & TRUCK, INC. 3008 750392 29715 RFS VEH #19: CUTTING METAL WHEELS 97.80 210 G022625 CUMMINS INC 376 Y8-250255527 29716 RFS VEH #16: KIT, SPARK PLUG, COIL IGNITION 2,124.91 211 G022625 DANIEL MARTINES-TALAVERA 6044 REIMB 021425 29717 SAFETY INVENTORY ACCESSORIES 18.39 212 G022625 DIAMOND TECHNOLOGIES, INC. 2724 37515 29718 FEB SRVS AGREEMENT IT MANAGED 3,542.00 213 G022625 DIAMOND TECHNOLOGIES, INC. 2724 37516 29718 FEB IT SRVCS BACK UP CENTRIC 1,685.52 214 G022625 DIAMOND TECHNOLOGIES, INC. 2724 37517MS 29718 MONTHLY SRVS AGREEMENT FEB 448.00 215 G022625 DUTHIE POWER SERVICE 5977 S138019 29719 WELL 8: 2234-2360 POSO DR. INSPECTED GENERATOR 1,417.95 216 G022625 ELECTRIC MOTOR WORKS INC. 2678 115401 29720 REPLACEMENT MOTOR FOR WATER BOOSTER PUMP AT WWTF 648.42 217 G022625 FED EX 123 8-771-31555 29721 EXPRESS SERVICES 021425 26.26 218 G022625 FED EX 123 8-777-86972 29721 EXPRESS SERVICES 022125 26.37 219 G022625 GREEN OAKS LANDSCAPING & BACKFLOW PREVENTERS 6242 0576609 29723 UPDATE BACKFLOW PREVENTER LIST & HIGH HAZARD PREM 900.00 220 G022625 HEAVY ROAD & RAIL INC 6288 REIMB DEPOST 020325 29724 RFND DEPST FOR WATER METER 1,250.00 221 G022625 KERN COUNTY WASTE MANAGEMENT DEPT. 19 LANDFILL FEB25 29725 FEB 25: LANDFILL FEES 19,855.59 222 G022625 MARTINEZ, MARIA O 4802 REIM 021025 29726 CCAC/ARMA WORKSHOP FUEL REIMB 326.20 223 G022625 NAGLE EARTHWORKS 5002 121055 29727 24002-1: POSO AVE CMAQ PROJECT 58,301.98 224 G022625 NEW YORK LIFE INSURANCE COMPANY 4733 YMH20250303 29728 MAR25: INSURANCE PREMIUM 270.00 225 G022625 O'REILLY AUTO ENTERPRISES, LLC 4230 4936-238046 29729 POLICE VEH #P014: EGR CONNECTOR 12.39 226 G022625 O'REILLY AUTO ENTERPRISES, LLC 4230 4936-236594 29729 MATERIAL #GEN: NITRILE GLV 55.51 227 G022625 O'REILLY AUTO ENTERPRISES, LLC 4230 4936-237756 29729 TOOLS #GEN: RAD CAP KIT, ADAPTER SET, COOLING TEST 201.32 228 G022625 O'REILLY AUTO ENTERPRISES, LLC 4230 4936-237830 29729 POLICE VEH #P012: EGR TUBE 73.80 229 G022625 O'REILLY AUTO ENTERPRISES, LLC 4230 4936-237900 29729 POLICE VEH #P014: MANIFOLD SET, ULTRA STAT, WATER 117.58 230 G022625 O'REILLY AUTO ENTERPRISES, LLC 4230 4936-237975 29729 POLICE VEH #P014: EGR TUBE 73.80 231 G022625 PG & E COMPAN Y 85 5199704189-5 021425 29730 UB MULTIPLE LOCATIONS 38,823.19 232 G022625 PG & E COMPAN Y 85 0705182385-9 022125 29730 UB 501 F ST CNG STATION 1,354.55 233 G022625 PG & E COMPAN Y 85 7383005943-9 021225 29730 UB 1ST STREET LIGHTING 165.55 234 G022625 PG & E COMPAN Y 85 211713176-3 021225 29730 UB STREET LIGHT TRACT FILLBURN 33.11 235 G022625 PG & E COMPAN Y 85 2767702756-0 021325 29730 UB 603 PALM AVE 22.79 236 G022625 PG & E COMPAN Y 85 8365871756-2 021225 29730 UB ANNEX PARKING 14.62 237 G022625 PRINCIPAL LIFE INSURANCE COMPANY 5862 1168207-10001 021525 29731 MARCH 25: INSURANCE PREMIUM 12,706.58 238 G022625 SOUTHERN TIRE MART LLC 5953 7150021318 29733 POLICE VEH #GEN: 8 NEW TIRES 1,091.05 239 G022625 THE SHAFTER PRESS/ WASCO TRIBUNE 4787 3656 29732 20162-0: RECRUIMENT SALES TAX & KERN MOSQUITO 356.00 240 G022625 TRADICIONES MARKETS, INC 5259 323 JAN 2025 29722 323 UB PAYMENTS JAN 25 58.14 241 G022625 UNIVERSAL URGENT CARE & OCCUPATIONAL MEDICINE INC 5268 EM017961 29734 DOT PHYSICAL E.REYES 90.00 242 G022625 Total 155,623.24
243 H021425 DEE JASPAR AND ASSOCIATES, INC 378 24-01251 29681 23003-0: DEC 2024, WELL 13 EQUIPPING 2,670.34 244 H021425 Total 2,670.34
245 Grand Total 529,658.17
5 of 5
9 of 82
City of Wasco City Council Special Meeting Minutes, February 13, 2025

MINUTES

WASCO CITY COUNCIL
and Successor Agency to the
Former Redevelopment Agency
Tuesday, February 13, 2025
Special Meeting – 4:00 p.m.

City Council Chambers
746 8th Street, Wasco, CA 93280
SPECIAL MEETING – 4:00 p.m.
1) CALL TO ORDER:

Council Member Martinez called the meeting to order at 4:05 p.m.

2) ROLL CALL: Mayor Medina, Mayor Pro Tem Saldaña, Council Members: Martinez, Raya, Reyna
PRESENT: Mayor Medina, Council Members: Martinez, Raya, Reyna LATE: Mayor Medina arrived at 4:18 p.m.

ABSENT: Council Member Saldaña

STAFF PRESENT: City Manager M. Scott Hurlbert, Chief of Police Charlie Fivecoat, Assistant City Manager Maria Lara, Public Works Director Luis Villa, Community Development Director Keri Cobb, Finance Director Isarel Perez-Hernandez, Human Resource s Manager Nancy Vera, IT Manager Emmanuel Garcia

3) FLAG SALUTE: led by the Council Member Martinez

4) NEW BUSINESS:
a. City Council find this action is not subject to California Environmental Quality Act; City Council 2024 Strategic Planning Session; Goal and Priority Setting Discussion.

During the Strategic Planning Workshop, the Finance, Community Development, Public Works, City Manager’s Office, Human Resources, IT, and Police Departments presented their department accomplishments for Fiscal Year 202 4/2025 and incentives for Fiscal Year 2025/2026.

Mayor Medina joined the meeting at 4:18 p.m.

There were no public comments.

Mayor Medina recessed the meeting for a 5-minute break at 5:39 p.m.

Mayor Medina reconvened the meeting at 5:46 p.m.

Top 5 Priorities

1. Public Safety and Community Facilities
• Police Department, City Hall, Animal Control, Public Works, Highway/Street Safety

2. Infrastructure and City Growth
• Infrastructure (Water, Streets) and Economic Development

3. Parks, Recreation and Active Transportation
10 of 82
City of Wasco City Council Special Meeting Minutes, February 13, 2025 • Sport Complex, Safe Cycling and Walking

4. Community Engagement and Well-Being
• Engagement (Web, Paper, Social Media), Well-Being, Homelessness, Public WIFI

5. City Beautification and Downtown Phase II, Code Compliance • Continue Beautification Projects, Downtown Phase II, Code Compliance Mayor Medina recessed the meeting for a break at 6:11 p.m.

Mayor Medina reconvened the meeting at 6:38 p.m.

5) ADJOURNMENT:

Mayor Medina adjourned the meeting at 7:53 p.m.

____________________________________
Luis Villa, Deputy City Clerk

______________________________________
Valentin Medina, Mayor

11 of 82
City of Wasco City Council Meeting Minutes, February 18, 2025

MINUTES

WASCO CITY COUNCIL
and Successor Agency to the
Former Redevelopment Agency
Tuesday, February 18, 2025
Regular Meeting – 6:00 p.m.

City Council Chambers
746 8th Street, Wasco, CA 93280
REGULAR MEETING – 6:00 pm

1) CALL TO ORDER:

Mayor Medina called the meeting to order at 6:02 p.m.

2) ROLL CALL: Mayor Medina, Mayor Pro Tem Saldaña, Council Members: Martinez, Raya, Reyna
PRESENT: Mayor Medina, Council Members: Martinez, Raya, Reyna ABSENT: Mayor Pro Tem Saldaña

STAFF PRESENT: City Manager M. Scott Hurlbert, City Attorney Mark Bateman, Assistant City Manager Maria Lara, City Clerk Maria O. Martinez, Deputy City Clerk Monica Flores, Public Works Director Luis Villa, Community Development Director Keri Cobb, Chief of Police Charlie Fivecoat, Fire Chief Joe Appleton

3) FLAG SALUTE: by Mayor Medina

4) INVOCATION: observed a moment of silence.

5) PRESENTATIONS: None

6) PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA:

There were no public comments.

Deputy City Clerk Monica Flores mentioned there were no email comments for this item or any other items on the agenda.

7) SUCCESSOR AGENCY BUSINESS: None

8) WASCO PUBLIC FINANCE AUTHORITY BUSINESS: None

9) PUBLIC SAFETY REPORTS
a. Kern County Fire Department (Appleton)
Kern Fire Chief Appleton reported on recent fire reports. b. Wasco Police Department (Fivecoat)
Chief Fivecoat gave a PowerPoint presentation of recent crimes. c. Hall Ambulance
No reports - absent

12 of 82
City of Wasco City Council Meeting Minutes, February 18, 2025 CITY COUNCIL BUSINESS:
10) CONSENT CALENDAR:

b. Approval of City Council Minutes for:

1. February 4, 2025, Regular Meeting

c. Council finds this action not a “project” per Section 15378 of the CEQA Guidelines; Approval for travel expenses over $500 per trip for Wastewater staff to attend Operator Certification Training on April 21-24, 2025, in San Bernardino, CA.

d. Council finds this action not a “project” per Section 15378 of the CEQA Guidelines; Adopt a Resolution Authorizing the City Manager or designee to Endorse and enter into an Agreement with Crosswhite Construction, Inc. for the Well 14 Transit Gate Project in the amount of $29,889.00 and allowing the City Manager to execute Contract Change Orders in an amount not to exceed an aggregate of $10,000.00.

Reso#2025-4178
Agmt#2025-008

e. Council finds this action not a “project” per Section 15378 of the CEQA Guidelines; Approval of Travel and Training Expenses Exceeding $500.00 per trip for the Finance Director to attend the California Municipal Treasurers Association 2025 Annual Training Conference on April 22-25, 2025.

f. Council finds this action not a “project” per Section 15378 of the CEQA Guidelines; Adopt a Resolution Authorizing the City Manager or designee to approve a purchase order with Loop Electric in an amount not exceeding $55,000 to install electrical infrastructure for lighting along HWY 43.

Reso#2025-4179

There was n o Conflict of Interest on the consent calendar for any of the Council members.

Motion by Council Member Reyna, seconded by Mayor Medina, to approve the consent calendar by the following roll call vote:

AYES: MEDINA, MARTINEZ, RAYA, REYNA
NOES: NONE
ABSTAIN: NONE
ABSENT: SALDAÑA
11) PUBLIC HEARINGS: None
12) DEFERRED BUSINESS: None

13 of 82
City of Wasco City Council Meeting Minutes, February 18, 2025 13) NEW BUSINESS:
a. Council finds this action not a “project” per Section 15378 of the CEQA Guidelines; Adopt a Resolution Authorizing the City Manager or Designee to complete and submit an Application for Funding and the Execution of a Grant Agreement, Budget Appropriations, and any Amendments Thereto for the San Joaquin Valley Air Pollution Control District’s New Alternative Fuel Vehicle Purchase Program. (Lara) Reso#2025-4180

Oral report by the Assistant City Manager Maria Lara.

There were no public comments.

Motion by Council Member Reyna , seconded by Council Member Martinez, to approve the consent calendar by the following roll call vote:

AYES: MEDINA, MARTINEZ, RAYA, REYNA
NOES: NONE
ABSTAIN: NONE
ABSENT: SALDAÑA
b. Council finds this action not a “project” per Section 15378 of the CEQA Guidelines; Possible approval of City Staff and monetary support for a special event in Downtown Wasco on March 30, 2025.

Council Member Reyna requested to defer the agenda item to the next city council meeting.

Motion by Council Member Reyna, seconded by Mayor Medina, to defer the item to the next city council meeting by the following roll call vote:

AYES: MEDINA, MARTINEZ, RAYA, REYNA
NOES: NONE
ABSTAIN: NONE
ABSENT: SALDAÑA
c. Council finds this action not a “project” per Section 15378 of the CEQA Guidelines; Adopt a Resolution approving a request from the Wasco Recreation and Parks District for $550,000 in Measure X funds for two replacement play structures and replacement pool fencing in accordance with the City’s 2024-2025 CIP Budget.

Reso#2025-4181

Oral report by Community Development Director Cobb.

There were no public comments.

Motion by Mayor Medina, seconded by Council Member Reyna, to approve the consent calendar by the following roll call vote:

AYES: MEDINA, MARTINEZ, RAYA, REYNA
NOES: NONE
14 of 82
City of Wasco City Council Meeting Minutes, February 18, 2025 ABSTAIN: NONE
ABSENT: SALDAÑA
14) REPORTS FROM COMMISSIONS AND COMMITTEES:
a. Kern Economic Development Corporation (Medina)
No reports.
b. Kern Council of Government (Reyna)
No reports.
c. Wasco Task Force (Saldaña and Medina)
No reports.

15) REPORTS FROM THE CITY MANAGER:

City Manager Hurlbert updated the city council on the following:
• Black History Month Community Event at the True Light Baptist Church on February 22, 2025, at 1:00 p.m.
• Joint Meeting with Wasco Recreational Parks District and Wasco City Council on February 27, 2025, at 5:30 p.m., at City Hall.
• Kern Economic Development Corporation Kern EDC Annual Regional Awards on March 6, 2025.
• Community Breakfast on March 6, 2025, at 7:00 a.m. at the Old Courthouse. • SNIP event on March 7, 2025, at 8:00 a.m. in front of the Public Works Department.

16) REPORTS FROM THE CITY COUNCIL: None

There were no public comments on the closed session items.

Mayor Medina adjourned into closed session at 6:26 p.m.

Mayor Medina adjourned out of closed session at 6:33 p.m.

17) CLOSED SESSION:
a. Approval of Closed Session Minutes for February 4, 2025.

b. CONFERENCE WITH LABOR NEGOTIATORS 54957.6
Agency designated representatives: City Manager, HR Manager, Employee Organization: SEIU Local 521

c. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) and paragraph (3) of subdivision (e) of Section 54956.9: (one potential case)

18) CLOSED SESSION ACTION:

City attorney Mark Bateman reported out.

a. Approval of Closed Session Minutes for February 4, 2025.

Motion by Council Member Martinez, seconded by Mayor Medina, to approve the closed session minutes by the following roll call vote:

AYES: MEDINA, MARTINEZ, RAYA, REYNA
NOES: NONE
15 of 82
City of Wasco City Council Meeting Minutes, February 18, 2025 ABSTAIN: NONE
ABSENT: SALDAÑA
b. CONFERENCE WITH LABOR NEGOTIATORS 54957.6
Agency designated representatives: City Manager, HR Manager, Employee Organization: SEIU Local 521
No reportable action.

Mayor Medina adjourned the meeting at 6:34 p.m.

____________________________________
Monica Flores, Deputy City Clerk

______________________________________
Valentin Medina, Mayor

16 of 82
.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Thomas F. Schroeter, City Attorney

DATE: March 4, 2025

SUBJECT: Approval of Travel and Training Expenses Exceeding $500.00 per trip for one-half of City Attorney Thomas F. Schroeter to attend at the League of California Cities Annual City Attorneys Spring Conference held on May 7-9, 2025, in Burlingame, California, not to exceed $554.00

Recommendation:

Staff recommends the City Council:
1) Approve the travel expenses exceeding $500.00 per trip, one-half of the City Attorney's travel expenses for the registration, and Lodging totaling $554.00; and

2) Find the subject activity is not a project within the meaning of CEQA Guidelines Section 15378 and is, therefore, not subject to review under CEQA.

Environmental Review:

The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) . It has been determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity that does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Discussion:

The City Attorney requests approval to attend The League of California Cities Annual City Attorneys Conference, which will be held on May 7-9 in Burlingame, CA. The registration fee is $6 50.00, and a two -night stay in the hotel is $2 29.00 per night. During the conference, three days of presentations will be devoted to legal issues facing cities and updates on recently decided cases. This is a critical learning session for city attorneys and reduces the time and effort needed by the City Attorney to research these matters independently.

STAFF REPORT
City of Wasco

17 of 82
My other city, the City of Tehachapi, is being asked to contribute equally to the registration fee and lodging cost. The City's share of the expenses would be $554.00

The cost of the training and hotel fees will exceed the Expense and Use of Public Resources Policy limits established by City of Wasco Resolution No. 2 006-2327, limiting expenses to $500.00 per trip.

As a result, the City Council will need to approve the travel request by City Attorney Schroeter, as the expenses for the trip will exceed $500.00.

Fiscal Impact:

The City of Wasco's portion for the City Attorney to attend the League of California Cities Annual Conference is $554.00. The adopted FY 2023-24 Budget contains sufficient funding in the City Attorney account to cover this expense.

Attachments:

1. Conference Information

2. Attorney’s Memorandum

18 of 82
Login League Partners CitiPAC CSCDA Cal Trust ILG
2025 City Attorneys Spring Conference
Hyatt Regency San Francisco Airport, Burlingame, CA  Visit Website Wednesday, May 07, 2025 - Friday, May 09, 2025  iCalendar Pacific Standard Time
This conference provides city attorneys with in-depth information about the latest municipal law issues, along with opportunities to meet, and re-connect, with colleagues from around the state. Topics for the 2025 program include how to navigate cybersecurity incidents, an in-depth look at CARE Courts, and discussion of modern policing and AI. The conference also includes legislative and litigation updates on land use, CEQA, municipal torts, and more.

For registration questions, please contact Registrar,
Megan Dunn. For program questions, please contact Associate Manager, Event Program, Erin Wylder.

Please review Cal Cities’ event and meeting policies.

Register Online
1400 K Street, Suite 400
Sacramento, CA 95814
P: (916) 658-8200
F: (916) 658-8240
Privacy Policy
Site Map
FPPC Compliance
Contact Us
2/19/25, 2:31 PM Meeting Home Page
https://my.calcities.org/Events/Calendar-Of-Events/Meeting-Home-Page?meetingid={B6410412-8D4F-EF11-A317-6045BDFE71A8} 1/2 19 of 82
Memorandum : CITY OF WASCO

TO: City Manager, City Council DATE: March 4, 2025

FROM: Thomas F. Schroeter, City Attorney

SUBJECT: League of California Cities City Attorney Spring Conference

The League of Ca lifornia Cities City Attorney Spring Conference will be held on May 7-9 in Burlingame. The registration fee is $650 and a two-night stay in the hotel is $229.00 per night. During the conference, there will be three days of presentations devoted to leg al issues facing cities and updates on cases recently decided. This is a critical learning session for city attorneys and reduces the time and effort needed by the City Attorney to research these matters on his or her own.

My other city, the City of Tehachapi, is being asked to contribute equally to the cost for the registration fee and one night's lodging. The City's share of the expenses would be $554. I would request permission to represent the City of Wasco at the City Attorneys Spring Conference and for the City to pay up to $554 for my expenses.

20 of 82
2 21 of 82

STAFF REPORT

CITY OF WASCO

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Maria Lara, Assistant City Manager

DATE: March 4, 2025

SUBJECT: Adopt a Resolution Authorizing the Execution of the FY 202 4/2025 Certifications and Assurances and Authorized Agent Forms for the Low Carbon Transit Operations Program (LCTOP) for the following Project: New Transit Operating and Maintenance Facility, $70,502.00
_____________________________________________________________________________________ Recommendation:

Staff Recommends The City Council:
1) Adopt a Resolution of the City Council of the City of Wasco authorizing the execution of the Certifications and Assurances and Authorized Agent forms for the Low Carbon Transit Operations Program (LCTOP) for the following project:

New Transit Operating and Maintenance Facility; and

2) Find the subject activity is not a project within the meaning of CEQA Guidelines Section 15378 and is, therefore, not subject to review under CEQA.

Environmental Review:

This action is not a project within the meaning of CEQA Guidelines Section 15378 and is, therefore, not subject to CEQA since it does not have the potential to result in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. The approval of this agenda item does not commit the City to a definite course of action concerning a project since the action authorized herein may lead to the negotiation of a grant agreement. This proposed activity is, therefore, not subject to CEQA. Any future action connected to this approval that constitutes a project will be reviewed for compliance with CEQA.

Background:

The Low Carbon Transit Operations Program (LCTOP) was created to provide operating and capital assistance for transit agencies to reduce Greenhouse Gas (GHG) emissions and improve mobility, with a priority on serving disadvantaged communities (DACs). Per Public Resource Code 75230 (f) (1-3), monies for the program shall be expended to provide transit operating or capital assistance that meets any of the following:

1. Expenditures that directly enhance or expand transit service by supporting new or expanded b us or rail services, new or expanded water -borne transit, or expanded intermodal transit facilities may include equipment acquisition, fueling, and maintenance, and other costs to operate those services or facilities. 22 of 82

2. Operational expenditures that increase transit mode share.

3. Expenditures related to the purchase of zero -emission buses, including electric buses, and the installation of the necessary equipment and infrastructure to operate and support these zero-emission buses.

Caltrans, in coordination with the California Air Resources Board (CARB), will review each project to determine if the project supports at least one of the above -listed criteria, decreases GHG emissions, and benefits low -income households, low -income communities, and/or a DAC (also known as Priority Populations).

The City of Wasco is working on a New Transit Operating and Maintenance Facility Project.

The project aims to support the Dial-a-Ride Transit Department by providing the necessary fueling infrastructure for electric, CNG, and gasoline buses. The facility will be situated on the southeast corner of Filburn Street and Central Avenue.

This resolution authorizes the submission of the application for LCTOP funds and the City Manager's execution of the Certifications and Assurances and Authorized Agent forms.

Fiscal Impact:

The City of Wasco will have four fiscal years from the project award date to expend funds.

For rollover funds, the four years begin with the last rollover year in which funds are accrued.

Lead Agencies ca nnot expend LCTOP funds on costs incurred before LCTOP award/approval. LCTOP is not a reimbursement program; funds are awarded annually upfront for expenses approved and outlined in the Allocation Request to be incurred after the project is awarded.

The City of Wasco must track interest earned on LCTOP funds. Project Activity Reports (PAR) must include interest earned for each project. Interest on LCTOP funds must be used similarly to the principal. Interest remaining after a project has been completed ca n only be applied to an approved LCTOP project.

Attachments

1. Resolution

2. LCTOP FY2024-25 POP Attachment “A”

23 of 82
RESOLUTION NO. 2025 - _____

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO AUTHORIZING THE

EXECUTION OF THE CERTIFICATIONS AND ASSURANCES AND AUTHORIZED AGENT FORMS

FOR THE LOW CARBON TRANSIT OPERATIONS PROGRAM (LCTOP) FOR THE FOLLOWING PROJECT: NEW TRANSIT OPERATING AND MAINTENANCE FACILITY, $70,502.00 FOR FISCAL YEARS 2024 THROUGH 2025

WHEREAS, the City of Wasco is an eligible project sponsor and may receive state funding from the Low Carbon Transit Operations Program (LCTOP) for transit projec ts; and

WHEREAS, the statutes related to state -funded transit projects require a local or regional implementing agency to abide by various regulations; and

WHEREAS, Senate Bill 862 (2014) named the Department of Transportation (Department) as the administrative agency for the LCTOP; and

WHEREAS, the Department has developed guidelines to administer and distribute LCTOP funds to eligible project sponsors (local agencies); and

WHEREAS, the City of Wasco wishes to delegate authorization to execute thes e documents and any amendments thereto to the City Manager.

WHEREAS, the City of Wasco wishes to implement the following LCTOP project listed above,

NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Wasco as follows:

SECTION 1: T hat the fund recipient agrees to comply with all conditions and requirements set forth in the Certification and Assurances and the Authorized Agent documents and applicable statutes, regulations, and guidelines for all LCTOP funded transit projects.

SECTION 2: That the City of Wasco City Manager is authorized to execute all required documents of the LCTOP program and any Amendments with the California Department of Transportation.

SECTION 3: That it hereby authorizes the submittal of the following project no mination and allocation request to the Department in FY 2024-2025 LCTOP funds:

Project Name: New Transit Operating and Maintenance Facility Amount of LCTOP Funds Requested: $70,502.00
Short Description of Project: Construct a new operations, maintenanc e, and transit facility that supports zero-emission vehicles and includes electric charging stations.

Benefit to a Priority Population : Th is project will be physically located in and benefit a disadvantaged and low -income community (per SB 535 and AB 1550). It will reduce criteria air pollutant emissions in Wasco , ranked at the 82 nd percentile for ozone
pollution and the 98th percentile for PM2.5 pollution (per CalEnviroScreen 4.0).

Amount to benefit Priority Populations: $70,502.00
Contributing Sponsors: Kern Council of Governments

24 of 82

-o0o-

I HEREBY CERTIFY that the foregoing Resolution No. 202 5 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on March 4, 2025, by the following vote:

COUNCIL MEMBERS:

AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________

VALENTIN MEDINA
MAYOR of the City Wasco

Attest: _______________

__________________________________
MARIA O. MARTINEZ, CMC
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco

25 of 82
Agency Project Description 99313 99314 Total a pportionment Arvin
$50,848
$1,103 $51,951
California City
$33,843
$457 $34,300
Delano Free Transit Fares $135,806 $4,961 $140,767
GET
$1,447,293
$104,441 $1,551,734
Kern Transit
Free Fares for Students & Zero
Emissions Bus $402,507
$21,212 $423,719
McFarland $36,135 $215 $36,350
Ridgecrest $72,297 $2,827 $75,124
Shafter $57,511 $1,022 $58,533
Taft $17,991 $6,394 $24,385
Tehachapi
$28,701
$502 $29,203
Wasco $69,937 $565 $70,502
Estimated Regional Totals $2,352,871 $143,699 $2,496,570 F Y 2024-2025 Low Carbon Transit Operations Program Apportionment 26 of 82
Project Amount
$0
27 of 82
.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Maria Lara, Assistant City Manager

DATE: March 4, 2025

SUBJECT: Adopt a Resolution Authorizing the City Manager or Designee to submit an Application for Funding and the Execution of a Grant Agreement , Budget Appropriations, and any Amendments Thereto for the Kern Family Health Care Community Grant Program for Police Activities League (PAL) Fitness Equipment Project.

Recommendation:

Staff recommends the City Council:

1. Adopt a Resolution Authorizing the City Manager or Designee to submit an Application for Funding and the Execution of a Grant Agreement , Budget Appropriations, and any Amendments Thereto for the Police Activities League (PAL) Fitness Equipment Project; and

2. Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15378 no environmental review is required.

Environmental Review:

The staff has reviewed the p roposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Discussion:

The Kern Family Health Care Community Grant Program is accepting applications for grant funding to support initiatives that promote community health, eliminate disparities,

STAFF REPORT
City of Wasco

28 of 82
offer resources, and enhance access to care for vulnerable communities for a maximum of $5,0000.

The Wasco Police Department is applying for $5,000 and proposes purchasing fitness equipment for the Police Activities League (PAL) Program.

Applications are due March 24, 2025.

Fiscal Impact:

No fiscal impact. No match required

Attachments:

1. Resolution

29 of 82
RESOLUTION NO. 2025 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO AUTHORIZING THE CITY

MANAGER OR DESIGNEE TO SUBMIT THE APPLICATION AND EXECUTE GRANT

AGREEMENT AND ANY AMENDMENTS FOR THE KERN FAMILY HEALTH CARE COMMUNITY GRANT PROGRAM; BUDGET APPROPRIATIONS IF SELECTED FOR FUNDING AND ANY AMENDMENTS.

BE IT RESOLVED, by the City Council of the City of Wasco as follows:

SECTION 1: The City Council has reviewed and hereby approves an application made to the Kern Family Health Care Community Grant Program to obtain a grant of up to $ 5,000 for the purchase of Police Activities League (PAL) Fitness Equipment Project.

SECTION 2: The City Manager of the City of Wasco, or his/her designee, is hereby authorized and directed to obtain the n ecessary quote, sign, and file such application with the Kern Family Health Care Community Grant Program. The Wasco Police Department proposes purchasing fitness equipment for the Police Activities League (PAL). -o0o-

I HEREBY CERTIFY that the foregoing Resolution No. 2025 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on March 4, 2025, by the following vote:

COUNCIL MEMBERS:

AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________

VALENTIN MEDINA
MAYOR of the City of Wasco

Attest: _______________

__________________________________
MARIA O. MARTINEZ, CMC
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco
30 of 82

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Luis Villa, Public Works Director

DATE: March 4, 2025

SUBJECT: Approval of Travel Expenses Exceeding $500.00 per trip for the Public Works Executive Assistant I to attend the Laserfiche Empower 2025 Conference on April 14-17, 2025, in Las Vegas, NV.

Recommendation:

Staff recommends the City Council:
1) Approval of Tra vel Expenses Exceeding $500.00 for the Public Works Executive Assistant I to attend the Laserfiche Empower 2025 Conference on April 14-17, 2025, in Las Vegas, NV.

2) Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15378, no environmental review is required.

Environmental Review:

The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act(CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Discussion:

This request is for the approval of the Public Works Executive Assistant I to attend the Laserfiche Empower 2025 Conference on April 14-17, 2025, in Las Vegas, CA.

This training will enhance the Executive Assistant I’s proficiency in using Lasefiche Records Management software for city records. The conference offers a variety of learning opportunities, including classes, hands-on lab sessions, and technical training sessions.

These sessions are designed to broaden staff expertise in records management and administration within Laserfiche while exploring the newest product innovations, bes t practices, and practical techniques.

STAFF REPORT
City of Wasco

31 of 82
The cost of the conference, hotel fees, and food per diems will exceed the Expense and Use of Public Resources Policy Limits established by City of Wasco Resolution No. 2006 - 2327, limiting expenses to $500.00 per trip.

As a result, the City Council must approve the travel request for the Public Works Director as the expenses for the cost of the trip will exceed $500.00

Fiscal Impact:

It is estimated the cost of the Laserfiche Empower Conference training w ill not exceed $2,000. The Adopted FY 2024/2025 Operating Budget contains sufficient funds to cover this expense. No budget action is required with the approval of this item.

Attachments:

1. Conference information

32 of 82

33 of 82
.

TO: Honorable Mayor and Council Members

FROM: Scott Hurlbert, City Manager
Keri Cobb, Community Development Director
Tom Schroeter, City Attorney

DATE: March 4, 2025

SUBJECT: Report and p ossible approval of City Staff support for a special event in Downtown Wasco on March 30, 2025.

Recommendation:

Staff recommends a review of the staff report and attached documents and approval of the request as follows:

1) Approval of request for City support for the following items only:

a. Traffic Control and street closure on 7th and E Streets (see attachment 2) b. City Staff and PD overtime for traffic control, building use and event policing
c. Use of City LED traffic signs to direct attendees to event parking in Downtown Public Parking Lots.
d. Use of the City’s LED sign in Veterans Park for advertising.

2) Find the subject activity is not a project within the meaning of CEQA Guidelines Section 15378 and is, therefore, not subject to review under CEQA.

Environmental Review:

Discussion:

On February 10 , City Staff received an inquiry from Veronica Jacuinde and Councilmember Reyna about the possible use of the downtown plaza and adjacent streets for an event observing World Bipolar Day on March 30, 2025. Please see Attachment 1 for a description of the p roposed event and request for City support. The

STAFF REPORT
City of Wasco

34 of 82
event is proposed to take place on 7th and E Streets from 11:00 a.m. to 4:00 p.m. (see attachment 2 for the proposed event layout).

The City requires that a local Wasco non -profit organization be the lead spo nsor of an event like this. The Orange Heart Foundation is the lead sponsor for this event. It will be responsible for all retail and food vendor compliance issues and will provide the City with proper event insurance.

The request for City support for this event includes the following:

1. Traffic Control and street closure on 7
th and E Streets (see attachment 2)

2. PD support for event policing

3. City Staff overtime for

4. Use of City LED traffic signs to direct attendees to event parking in Downtown Public Parking Lots.

5. Use the City’s LED sign in Veterans Park for advertising.

Staff believes this is a good opportunity for a local organization to use the newly renovated space downtown for an event that benefits the Community. The plaza is intended to be a space where residents and businesses can gather together, and staff is supportive of the use of this space for this event.

Since th e event is scheduled to take place on a Sunday, Staff requested that the organizer contact and obtain support from Freewill Baptist Church as they will be impacted by the street closure in front of their building during Sunday services (see Attachment 3 for letter of support from Freewill Baptist Church).

Additionally, the organizers have agreed to visit each business downtown with event information and an invitation to participate.

Fiscal Impact:

Fiscal impact includes costs related to Public Works and PD staff overtime on a Sunday to conduct traffic control and open and close City buildings. Staff estimates these costs to be approximately $5,000.

Attachments:

1. Items submitted by event organizer (event description, photos of stage etc.)

2. Proposed layout and street closures for event

3. Letter of support from Freewill Baptist Church

35 of 82
Attachment 1

February 27, 2025

Proposal for City of Wasco Partnership: World Bipolar Day 2025 event

Dear City of Wasco Officials,

We are excited to present an opportunity for the City of Wasco to partner with us in hosting a transformative and community-driven event celebrating World Bipolar Day 2025 on Sunday, March 30, from 11 am to 4 pm. This is a mental health awareness event and an arts festival.

It is sponsored by the Orange Heart Foundation (the group that produces the Wasco Rose Festival) and is in partnership with NAMI Kern (National Alliance on Mental Illness Kern).

This event aims to raise money for NAMI to provide mental health education in Wasco.

With your partnership, we can create a meaningful and impactful experience that will benefit Wasco residents and beyond.

World Bipolar Day (WBD) is a global event observed annually on March 30, the birthday of Vincent van Gogh, one of history’s most celebrated artists. The day honors Vincent van Gogh and is dedicated to raising awareness about bipolar disorder, eliminating stigma, and encouraging open conversations about mental health. Van Gogh, who is believed to have suffered from bipolar disorder, serves as a poignant symbol of the link between creativity and mental health struggles.

Wasco’s World Bipolar Day 2025 festival is designed to celebrate both mental health awareness and artistic expression. Art is not just a theme of the event but an integral part of the festivities.

Event Overview

The event will be a full day of entertainment, education, and engagement, featuring:

• Live Music and Performances: A diverse lineup of local bands (Motown & Mexican regional music), Ballet Folkloriko, poets, and mental health speakers sharing their expertise, personal stories, and insights, will all grace a 24 ft by 20 ft stage. • Live Art: Highlighting the connection between mental health and creativity, the event will include a live 8 ft by 8 ft mural painting of Vincent van Gogh's Starry Night by Leo Álvarez, the acclaimed local artist behind the stunning murals at the 15th Street Park.

The Wasco/Shafter Elks Lodge is sponsoring this mural.
• Creative Kids Art Studio: Axzay Villareal, a talented local artist who created the glass and mosaic mural in downtown Wasco, will lead a three-dimensional clay art project for children. Strata Credit Union is sponsoring the studio. There will be a painting project for middle school students, which an experienced art teacher will teach. The Wasco Rotary Club is sponsoring this activity.
36 of 82
• Local Artists: The art of local artists will be displayed. Also, a partnership with the Wasco State Prison is being discussed for an art project by the incarcerated clients to have their work displayed at the event.
• Community Resources: 15 informational booths from mental health advocacy groups will be present. Local service clubs will have informational booths, and other booths will have community resources.
• Food and shopping: There will also be a variety of food trucks and retail vendors to go along with the celebratory environment for all attendees to enjoy. • 'Candy Land Corner' will be featured, showcasing a spacious lounge area adorned with vibrant balloons. The space will include tables draped with linen tablecloths and comfortable chairs, offering guests a relaxing spot to sit, dine, and enjoy the live entertainment.
• Car Show: The Cruzin’ Oldies Car Club will participate and host a car show.

Why This Event Matters

1. Mental Health Education: Mental health stigma remains a significant barrier to care.

This event will provide information and resources for mental health education to support and empower individuals and families. Information will be on hand to educate about the bipolar condition: sixty million people worldwide are affected with bipolar.

2. Art and Creativity: Vincent van Gogh, who lived with bipolar disorder, exemplifies the powerful link between mental health and creativity. By celebrating art, we honor this connection and inspire hope.

3. Community Unity: This event will unite residents, organizations, and local businesses, fostering a sense of belonging and solidarity.

4. Economic and Cultural Impact: Hosting the event in the newly renovated downtown area will draw visitors, highlighting Wasco's art installations while supporting local businesses.

Proposed Venue: Downtown Wasco
The newly revitalized downtown area, with its existing art installations and central location, is the perfect setting for this event. Its accessibility and vibrant atmosphere will elevate the experience for attendees while aligning with the event's artistic and community-focused mission.

Recent events, such as National Night Out and the Christmas Event, have been tremendously successful, and we anticipate this event will be equally well-received. The city has expressed a strong interest in hosting more community events downtown, and we aim to help fulfill that vision.

As the Orange Heart Foundation (the group behind the Wasco Rose Festival) is our sponsor, our goal is for this event to grow into a cherished tradition on par with the Wasco Rose Festival, attracting visitors from Bakersfield and surrounding communities. We are excited to extend a special invitation to the City of Shafter as our honored guest. This event represents an opportunity for the City of Wasco to strengthen community ties and exemplify the spirit of being a good neighbor.
37 of 82
We will also invite local elected officials, including Dr. Jasmeet Bains, who, as a medical professional, we are confident will support this vital cause. Additionally, Steven Kemp, a representative of Congressman David Valadao, will attend and present certificates of recognition. Claribel Gutierrez from Assemblymember Dr. Jasmeet Bains's office will also present certificates. Senator Melissa Hurtado and Kern County Senator Melissa Hurtado and Kern County Supervisor David Couch will also be invited to attend. Their participation would further highlight the significance of this event to our community.

Partnerships and Outreach

This event already enjoys strong community support, including:

• National Alliance on Mental Illness (NAMI) Kern County: A trusted leader in mental health advocacy. This event is proudly presented in partnership with NAMI Kern.

NAMI is the nation's leading mental health awareness, education, and advocacy organization. With Affiliates in every state across the country, NAMI has been at the forefront of the mental health movement for over four decades, providing life-saving resources, support, and programs to millions of individuals and families affected by mental illness. NAMI's impact is unparalleled.
• This event is particularly significant, as it is the first-ever World Bipolar Day celebration in the Central Valley, marking a historic moment for our region. • I am working closely with the President of NAMI Kern, Sharon Woolfolk, who has made it her mission to bring mental health awareness to the Wasco community. She sees World Bipolar Day as an excellent vehicle to accomplish this goal and as the beginning of many more opportunities to continue raising awareness and providing resources to our residents.
• Councilmember Gilberto Reyna: We are grateful to have the support of Councilmember Reyna, who is joining the effort as a co-founder of World Bipolar Day and has coordinated a partnership with his parish, St. John the Evangelist Catholic Church. Through this partnership, we will ensure that his congregation and the broader Latino community have access to this critical information, further breaking down barriers to mental health education and resources. As a result of this event, mental health education workshops in partnership with NAMI Kern will begin in March, ahead of the festival.
• Orange Heart Foundation: The Orange Heart Foundation is our sponsor. This organization helps produce the annual Wasco Rose Festival and Christmas events, which draw thousands of attendees, and we will leverage their experience in delivering large- scale events.
• Líderes Campesinas del Norte: This respected advocacy group is dedicated to empowering farm-working women and bringing critical information to the Latino community. Their involvement is particularly essential as Wasco has a sizeable Latino population, and mental health awareness within this community is often overlooked due to cultural stigma and limited access to resources. Líderes Campesinas del Norte will help ensure the event is inclusive and accessible, providing culturally relevant outreach and education to an often underserved demographic.
38 of 82
• Local Organizations: Faith-based groups, mental health advocates, and other nonprofits will contribute resources and expertise.
• Marketing: Extensive promotion will be provided through the Wasco Tribune (there will be articles about World Bipolar Day in March leading up to the event and a series of paid ads) and Sharon Sharp, a prominent Wasco-based social media influencer behind the popular Facebook page WascoIS, which has a significant following. This partnership will amplify our reach and engagement within the community. Another social media influencer with thousands of followers has also been hired to promote the event. We will have a website promoting the event in Wasco, providing more positive exposure for the city.
• A comprehensive media campaign: An aggressive media campaign will be planned to promote the event, both leading up to and during the celebration, as well as post-event, to highlight its success and impact. This campaign will include media appearances on the morning of the event, interviews, and coverage in local news outlets. This will draw attention to the event and spotlight the City of Wasco, recognizing its commitment to advocating for mental health awareness and supporting this critical initiative. Our first media on-air appearance to promote the event featuring Wasco has been booked on 98.1 FM. This station reaches Kern County, Tulare County, and Visalia. • Event Media Coverage (including post-event): Local media outlets will be invited to cover World Bipolar Day leading up to the event and on the day of the event. Through this, we will generate positive press for the City of Wasco and reinforce its role as a leader in promoting mental health awareness and community well-being. • This media campaign will amplify the event's message and position Wasco as a forward-thinking, compassionate city that prioritizes the health and unity of its residents. By partnering with us, the City of Wasco will be celebrated for its dedication to this vital cause, further enhancing its reputation as a caring community.

Featured Artists and Advisors

• Leo Álvarez: Renowned for his breathtaking murals at 15th Street Park, Leo will bring his exceptional talent to the event by creating a live mural of Starry Night, symbolizing the intersection of art and mental health.
• Axzay Villareal: A gifted local artist, Axzay will lead a children’s art project where they will create a scene of Starry Night made out of clay.

• Art Sherwyn: Sherwyn, a respected figure in the Northern California art community who played a key role in leading not only the art installations but also coordinating all artists and overseeing the implementation of art throughout the Wasco downtown arts district as part of the downtown rehabilitation project, has agreed to support the project as an advisor, providing invaluable guidance on the art component of the festival to ensure its success and alignment with the event's mission.

Sponsorship Recruitment Strategy

An aggressive sponsorship recruitment strategy has been initiated. Strata Credit Union, the Wasco Elks Lodge, the Wasco Rotary Club, The Knights of Columbus, Kern Family 39 of 82
Health Services, and local real estate developer Dr. Michael Hair have all come on board as event sponsors. Local small businesses will also be approached with sponsorships secured from Don Sushi and Candy Land Party Supply. Walmart is expected to support the event, and a grant application is being reviewed. We are submitting sponsorship proposals to several healthcare providers in the area for additional funding. Even though we initiated this project just three weeks ago because this is an issue that people care about, we have already successfully secured many sponsorships and expect to secure many more. At this rate, we are on track to raise over $15,000.

Request for City Support

We kindly ask the City of Wasco to join this initiative and support World Bipolar Day 2025 by:

1. Granting permission to use the downtown area as the event venue.

2. Providing logistical support to ensure a safe and successful event.

Conclusion

Together, we can create an event that educates, inspires, and unites our community in a celebration of art, resilience, and hope. By supporting World Bipolar Day 2025, the City of Wasco will demonstrate its dedication to fostering a healthier, more connected, and vibrant community.

Thank you for considering this proposal. We hope you recognize the value of this opportunity, not only for the city but also for the residents of this wonderful community.

We look forward to collaborating with you on this critical initiative.

Veronica Jacuinde & Councilmember Gilberto Reyna
Co-Founders
World Bipolar Day 2025
Wasco, California

40 of 82
Live Art Proposal
VINCENT VAN GOGH: STARRY NIGHT

Starry Night is one of the most recognized pieces of art in the world. It is absolutely everywhere, too. It can be seen on coffee, mugs, t-shirts, towels, magnets, etc. Honestly, it sometimes feels as if the painting’s fame has exceeded that of its creator. It is a magnificent piece of art. That Starry Night resonates with so many people is a testament to how its beauty is timeless and universal.

41 of 82

42 of 82
Drawing / Painting / Prints

THE STORY OF STARRY NIGHT
Vincent van Gogh painted Starry Night in 1889 during his stay at the asylum of Saint- Paul-de-Mausole near Saint-Rémy-de-Provence. Van Gogh lived well in the hospital; he was allowed more freedoms than any of the other patients. If attended, he could leave the hospital grounds; he was allowed to paint, read, and withdraw into his own room. He was even given a studio. While he suffered from the occasional relapse into paranoia and fits - officially he had been diagnosed with epileptic fits - it seemed his mental health was recovering.

Unfortunately, he relapsed. He began to suffer hallucination and have thoughts of suicide as he plunged into depression. Accordingly, there was a tonal shift in his work. He returned to incorporating the darker colors from the beginning of his career and Starry Night is a wonderful example of that shift. Blue dominates the painting, blending hills into the sky. The little village lays at the base in the painting in browns, greys, and blues.

Even though each building is clearly outlined in black, the yellow and white of the stars and the moon stand out against the sky, drawing the eyes to the sky. They are the big attention grabber of the painting.

Artist Leo Alvarez will be creating a live mural replica of Vincent van Gogh’s Starry Night, one of Van Gogh’s most iconic masterpieces. We are seeking permission for Alvarez to paint this mural in the plaza. This component of the festival will serve as a central attraction, generating excitement and adding a vibrant, interactive element that reflects the theme of the event. As the festival honors Van Gogh, his art, and the intersection of creativity and mental health awareness, the live mural will not only celebrate his legacy but also symbolize the healing power of art. It underscores how the festival is as much about mental health as it is about artistic expression, creating a meaningful connection for attendees.

The final art piece will then be auctioned off, with the proceeds benefiting NAMI of Kern County to fund additional mental health programs in Wasco.

43 of 82
World Bipolar Day and Its Connection to Vincent van Gogh World Bipolar Day (WBD) is observed annually on March 30, the birthday of Vincent van Gogh, one of history’s most celebrated artists. The day is dedicated to raising awareness about bipolar disorder, eliminating stigma, and encouraging open conversations about mental health. Van Gogh, who is believed to have suffered from bipolar disorder, serves as a poignant symbol of the link between creativity and mental health struggles.

Vincent van Gogh: A Legacy of Art and Mental Resilience Vincent van Gogh (1853–1890) is one of the most iconic artists in history, known for masterpieces like The Starry Night, Sunflowers, and Café Terrace at Night. Despite his artistic brilliance, Van Gogh battled severe mental health challenges, experiencing episodes of mania and depression that many historians now associate with bipolar disorder. His struggles culminated in his tragic death at the age of 37. However, his work—characterized by vivid colors, bold brushstrokes, and raw emotion—continues to inspire millions worldwide.

World Bipolar Day Festival: A Celebration of Art and Mental Health Wasco’s World Bipolar Day 2025 festival is designed to celebrate both mental health awareness and artistic expression. Art is not just a theme of the event; it is an integral part of the festivities, aligning perfectly with the beautification of downtown and the stunning artwork that now defines the newly remodeled area.

Throughout the event, attendees will experience:
🎨🎨 Live Art Displays & Murals – Showcasing the power of creativity in mental wellness. 🖼🖼 Local Artists & Exhibitions – Featuring works that reflect themes of mental health and resilience.
🧠🧠 Mental Health Resources – Providing education and support for those affected by bipolar disorder.
🌆🌆 Downtown Beautification – Highlighting the role of art in community transformation.

This festival is about breaking stigma, celebrating creativity, and fostering a sense of community—just as Van Gogh’s legacy continues to do today.

For more information about World Bipolar Day, visit: www.worldbipolarday.org.

World Bipolar Day events are organized globally by the International Society for Bipolar Disorders (ISBD). For more information about this organization, visit: www.isbd.org.

44 of 82
Attachment 2
45 of 82
46 of 82
Attachment 4
Stage Photos

47 of 82

48 of 82

STAFF REPORT
City of Wasco

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Charles Fivecoat, Chief of Police

DATE: March 4, 2025

SUBJECT: Adopt a Resolution Authorizing the City Manager or Designee to Finalize and Execute a Professional Service s Agreement with Phoenix Information Systems Group for the collection and processing of City of Wasco parking citations with an annual fee of
$5,940.00 subject to the City Manager and
City Attorney Review.
_____________________________________________________________________________________ Recommendation:

Staff recommend the City Council:
1) Adopt a Resolution Authorizing the City Manager or Designee to Finalize and Execute a Professional Services Agreement with Phoenix Information Systems Group
for the collection and processing of City of Wasco parking citations with an annual fee of $ 5,940.00 subject to the City Manager and City Attorney Review; and

Environmental Review:

The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act(CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Discussion:

The City of Wasco has historically contracted with third-party providers for parking citation processing. Following a review of available service providers, Phoenix Group Information Systems has been identified as the preferred provider due to 49 of 82
their compre hensive citation management system, user -friendly payment solutions, and compliance with state regulations.

The proposed contract with Phoenix Group Information Systems includes a monthly fee of $495.00 covering cloud-based database access, custom website integration, live bilingual customer service, citation adjudication services, and DMV holds and releases. Additional per-citation processing fees and collection services are structured to ensure efficient enforcement.

Key services include:
• Secure online and phone payment options for individuals. • Integration with California DMV for registered owner information. • Issuance of delinquent notices per CVC 40207 guidelines. • Real-time citation tracking and reporting features.
• Franchise Tax Board (FTB) collections for unpaid citations.

The contract also includes provisions for system security, audit controls, and compliance with applicable data retention policies.

Fiscal Impact:

The annual cost for Phoenix Group Information Systems’ services is estimated at $5,940.00 plus applicable per -transaction fees. This expense is accounted for within the current fiscal year’s budget under the parking enforcement program.

Attachments:

1. Resolution

2. Proposal

50 of 82
RESOLUTION NO. 2025 -

A RESOLUTION AUTHORIZING THE CITY MANAGER OR DESIGNEE TO FINALIZE AND ENTER INTO

AN AGREEMENT WITH PHOENIZ INFORMATION SYSTEMS GROUP FOR THE COLLECTION AND

PROCESSING OF PARKING CITATIONS SUBJECT TO ATTORNEY REVIEW

WHEREAS, the City wishes to enter into a Professional Services Agreement with Phoenix Information Systems Group; and
WHEREAS, the City of Wasco recognizes the need for efficient parking citation management solutions to enhance the effectiveness of its parking enforcement program; and
WHEREAS, Phoenix Information Systems Group offers a comprehensive citation management system that includes user-friendly payment solutions, real-time citation tracking, and compliance with state regulations; and
WHEREAS, implementing the services of Phoenix Information Systems Group will streamline the collection and processing of parking citations, improve customer service through bilingual support, and ensure compliance with legal guidelines; and WHEREAS, the proposed contract includes an annual fee of $5,940, which covers essential services such as cloud-based database access, citation adjudication, and integration with the California DMV; and
WHEREAS, the products and services proposed by Phoenix Information Systems Group have been reviewed by Staff and determined to meet the City’s needs effectively; and
WHEREAS, the Agreement shall also be subject to review and approval as to legal form by the City Attorney; and
WHEREAS, the Agreement shall not be valid unless and until so approved by the City Attorney and executed by the City Manager or designee.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Wasco as follows:

SECTION 1: Authorizes the City Manager or designee to finalize and execute a Professional Services Agreement with Phoenix Information Systems Group.

SECTION 2: The Agreement as attached hereto as Exhibit “A” shall not be valid unless and until so approved by the City Attorney and executed by the City Manager or designee.

- o0o-
51 of 82
I HEREBY CERTIFY that the foregoing Resolution No. 2025 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on Marth 4, 2025, by the following vote:

COUNCIL MEMBERS: MEDINA, SALDANA, MARTINEZ, RAYA, REYNA, AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________

VALENTIN MEDINA,
MAYOR of the City of Wasco

Attest: __________________

__________________________________
MARIA O. MARTINEZ, CMC
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco

52 of 82

Phoenix Group Information Systems Service Agreement January 13, 2025 Email: [email protected]
- 1 -

PHOENIX GROUP Information Systems, a California Corporation 2677 N. Main Street, Suite 440
Santa Ana, CA 92705
(Hereinafter referred to as “PHX”)

Agrees to provide to:

Wasco Police Department
746 8th Street,
Wasco, CA 93280
(Hereinafter referred to as “AGENCY”)

(Citizen, student, cited person Hereinafter referred to as “INDIVIDUAL”)

PROCESSING SERVICES PROVIDED
PHX will provide the AGENCY with a citation processing management system for parking and administrative citations.

1.1 Payment Dispositions : The AGENCY will forward any payment information as well as cancellations, dismissals, voids, corrections and/or other relevant information pertaining to the citation(s) status. PHX will update the AGENCY on a monthly basis regarding status of payment updates. The AGENCY may also update this information directly to the database remotely.

1.2 Registered Owner Information: PHX will be responsible for maintaining on line communications with the California DMV. This communication is required as part of this agreement to request registered owner information.

1.3 Parking Delinquent Notices: PHX will generate and mail the notices for citations that have been referred to PHX by AGENCY following the guidelines set forth in CVC 40207.

Notices are sent from PHX to the Registered Owner (RO) of the cited vehicle. RO information is gathered from current DMV records. The notice will include all the information included on the citation and consequences for nonpayment, and/or any additional information required by the code section. The notice of violation includes a remittance return portion for payment. Additional letters may be generated if required by AGENCY.

53 of 82

Phoenix Group Information Systems Service Agreement January 13, 2025 Email: [email protected]
- 2 -

2.0 PAYMENT PROCESSING
Payment processing services are provided by PHX for AGENCY. PHX has an internal on line payment processing capability to insure correct payment and due date.

PHX will do everything in its power to reduce duplicate payments.

2.1 Invoicing: Invoices for total services provided by PHX (processing, collections, and additional, (agreed upon) fees, will be sent monthly to AGENCY.

2.2 Bank Returned Checks : Fees established by the AGENCY for bank returned checks and additional follow-up will be included to the citation/account as directed by AGENCY.

2.3 Credit Card Payments: Credit Card payments will be accepted by Phone and/or Internet. The INDIVIDUAL can have the ability to connect to an optional secured website provided by PHX .

Access to INDIVIDUAL information will be available based on a License Plate or Citation number.

Wincite™ will access, store, and present, data in real time. Data is comprised of citation and INDIVIDUAL information and includes total amount due (may include credit card fees) before final authorization is complete. Payments can be made with Discover, MasterCard, Visa, or AMX. The INDIVIDUAL will be charged a credit card transaction fee of $3.95 or 3.25% with no additional costs passed on to the AGENCY.

2.4 Credit Card Charge Back: The process includes the following:

1. Charge back notification received by PHX

2. PHX locates the citation(s) that were paid on the transaction being disputed

3. A letter of dispute describing the charge is sent to the credit card company

4. If the dispute is found in favor of the credit card holder, then the charge back is accepted and a notice of unpaid fees are sent to the registered owner

5. PHX reverses the payment of the citation(s) and reopens the citation(s) immediately

6. PHX enters notes regarding the credit card payment information including, but not limited to:
a. Original Transaction ID(s)
b. Chargeback ID(s)
c. Any pertinent correspondence regarding the charge back

7. Charge back paperwork is then filed by PHX for later retrieval if necessary

8. Charge backs are reflected in the monthly reporting

2.5 Bank Account and Depositing Procedures:

Mail (INDIVIDUAL Non-Electronic Payments) will be picked up from a local Post Office daily and normally processed within 24 hours. The bank deposits are endorsed to the bank selected by your AGENCY. Payments can be taken at both AGENCY site and at PHX. AGENCY shall have an internal on-line payment processing capability to enter payment data.

54 of 82

Phoenix Group Information Systems Service Agreement January 13, 2025 Email: [email protected]
- 3 -

2.6 Changes to Payment Processing Procedures
The AGENCY retains the right to change the banking procedure. Changes to the procedure will be agreed upon in writing between the AGENCY and PHX.

3.0 CUSTOM WEBSITE
PHX will create a website and link for public inquiry and payment. The website will simulate the AGENCY’S existing website to provide consistency when the public is transitioning from the AGENCY’S existing website to PHX provided pay site. Website will be integrated with any existing PHX web services.

The credit card option will be set-up and maintained by PHX at no additional costs to AGENCY.

The services include:

1. Setting up a custom header and footer based on graphics approved by AGENCY

2. All merchant fees

3. Internet security and website fees

4. Provide for the ability to make payments, contest the citation, and provide any governing rules that are applicable

3.1 Remote Data Entry: Remote data entry capability will be provi ded via the Internet using Internet Explorer and Wincite™. Each operator within the AGENCY will be set up with a unique password and security l evel. Individual function levels will include view only, edit, add, and dismiss/void, capabilities.

3.2 User accounts: Accounts may be established by the AGENCY and/or PHX. Access is limited to employees of the AGENCY only. This limitation specifically excludes PHX and/or consultants.

Exceptions to the limitation must be approved in writing by PHX and AGENCY.

3.3 Hardware/Software (Equipment) Requirements: A minimum operating system with Microsoft Internet Explorer 7.0 or greater and Windows XP Pro or greater will be required by the AGENCY to access systems and services provided by PHX. PHX will provide Wincite™ to the AGENCY for citation data and reporting access. Any license requirements to operate any software not provided by PHX will be the responsibility of the AGENCY.

3.4 Online PHX Services Provided: PHX will provide the following to the AGENCY:

1. Access to the citation data is available by citation number, vehicle license number, name, or VIN number

2. All citation information

3. Current status of the citation

4. Delinquent notice information, due date, mailing date

5. Administrative review, hearing court appeals, and disposition information

6. Payment information, including all date, amounts, and payment codes

7. Registered owner information and Electronic facsimile of the original citation

55 of 82

Phoenix Group Information Systems Service Agreement January 13, 2025 Email: [email protected]
- 4 -

3.5 Additional Programming: The AGENCY is responsible to notify PHX of any additional programming needed.

Additional Programming $150.00 Per Hour Any additional programming outside scope of contract

4.0 REPORTING
PHX will supply AGENCY with electronic monthly reporting. The reports will be supplied to the AGENCY in a PDF format available for access, using Adobe Reader, with the option to export to Excel. The reports will include (if applicable) but is not limited to the following: (Additional requirements to be submitted to PHX in writing.)

1. Monthly Billing Report

2. Officer Summary Report

3. Officer Summary Y-T-D Monthly Recap

4. Void/Dismiss Report by Operator

5. Habitual Offender Hot Sheet Report and Detail

6. DMV Monthly Reports

7. Out of State Revenue Detail Report

8. Revenue Collection Detail Report

9. Revenue Distribution Surcharge Report

10. Contested Citations pending and outcome

11. Refunds ‘Due’ Report

12. FTB or Special Collections Report

The monthly production report schedule may change as needed. Reporting information may also be provided to the AGENCY in Excel or other method mutually agreeable to both parties.

Additional requirements to be submitted to PHX in writing.

5.0 SURCHARGES
It is the responsibility of the AGENCY to identify and outline to PHX all surcharges (fees) applicable for the AGENCY. PHX will provide a monthly Surcharge Disbursement Report that includes the surcharges identified by the AGENCY as part of the monthly reports as identified in Section 4.0 REPORTING. The AGENCY will disburse surcharges funds directly to the County; if applicable.

6.0 OWNERSHIP OF SOFTWARE
AGENCY acknowledges that the software provided by PHX and software programs provided by PHX and used by the AGENCY have been developed by PHX. The software provided is the PROPIETARY AND INTELECTUAL PROPERTY of PHX. AGENCY agrees that all rights to any intellectual property is Confidential Information and shall remain the exclusive property of the PHX.

56 of 82

Phoenix Group Information Systems Service Agreement January 13, 2025 Email: [email protected]
- 5 -

7.0 COLLECTIONS AND FTB
PHX will pursue INDIVIDUALS with unpaid citations that meet the criteria of special collections and/or Franchise Tax Board collections (FTB). PHX Collections Criteria includes: Not paid, Not suspended, and in an OPEN status. PHX will mail out a delinquent letter of warning. If the citation remains unpaid PHX will use one or several collections efforts including but not limited to: Special Collections and/or FTB Collections.

All payment updates by FTB will be forwarded to PHX by AGENCY for updating and reporting.

8.0 Parking Citation Processing Program Costs
In consideration of the services provided to the AGENCY the AGENCY agrees to pay the following fee schedule:

57 of 82

Phoenix Group Information Systems Service Agreement January 13, 2025 Email: [email protected]
- 6 -

PARKING CITATION PROCESSING AND COLLECTIONS - PRICING
Item Description Cost

Monthly Fee
Parking Citations Cloud Based Database Access,
Custom Website, Live On-Site Bilingual Customer
Service, Reports, Adjudication Services, DMV
Registered Owner Lookup; DMV HOLDS and
RELEASES. Payment Plans, Monthly Revenue
Reconciliation. Unlimited Agency User Access.

$495.00

Per Electronic Cite Processed Per Electronic Cite Processed $0.40

Out of State citations
Out of State processing includes any costs charged
by the state for the registered owner. The percentage
is only for citations that are collected.

$0.25

Notice of Violation / Delinquent
Notice
A notice of violation (delinquent notice) is sent after an INDIVIDUAL received the initial citation as a
courtesy reminder. If applicable, A second notice of
delinquency is sent if the payment is not made by the
initial due date.

$0.75
Payment Processing/Updates Cost per payment processed included FREE OF CHARGE Postage* Current First Class rates will be charged for all correspondence mailed. Agency will be notified of any
postal increase.

First Class Rates

Credit Card Payments
A credit card processing fee of $5.95 or 4.25%,
whichever is greater, will be charged to the
INDIVIDUAL at no cost to the AGENCY.

Included

Credit Card Chargebacks
If a chargeback occurs, the citation is re-opened and
the administrative fee is added – pass though cost for
the Agency.
$55.00
Pass through cost to
Agency

Special Custom Letter
Special letters are custom notices used as follow-up
for hearing dates, review results, hearing results, or
habitual violations (Scofflaw), Pre-intercept letters.

$1.25
NSF Bank returned checks Bank account must be accessed and controlled by PHX. (Optional Service) $10.00

Refunds
Bank account must be accessed and controlled by
PHX. The AGENCY will approve (In writing) each
refund in advance of disbursement. (Optional
Service)

$5.00
Expedited Collections If bail amount is recovered after 90 days. 20% FTB Collections Activated Based on age of collections. Percentage is based on bail amount collected. (Optional Service) 15%+ $2.75 per SSN# look up

Online Contesting This service charge of $95.00 a month was waived and included at no cost.

Included

FREE OF
CHARGE
58 of 82

Phoenix Group Information Systems Service Agreement January 13, 2025 Email: [email protected]
- 7 -

Services for the above-mentioned items include:
ü Data entry of manually written citations performed within 24 hours of receipt ü Quality assurance verification of manually entered citations ü Scanning of all manually written citations onto our network for storage and ease of retrieval ü Bi-monthly shredding of manually written citations
ü Electronic transfer of all electronically written citations, recordings, videos and photographs

Delinquent Notice Cost: Services for the above-mentioned item include:
ü Semi-custom Notice that is printed on an 8 ½ x 11” piece of paper with a perforated tear-of payment stub provided in a window envelope
ü All notices are attached to the citation online and are viewable via the web ü All notices sent via 1st Class Mail, postage included ü All notices include a return envelope in which the responsible party may submit payment

Delinquent Collections:
ü This fee will be assessed, assuming a first notice has been sent to the registered owner/individual and the citation is not on hold for any reason.
ü All notices are sent via First Class mail and all notices are printed on an 8 ½ x 11” sheet of paper and folded into a window envelope; in addition, a window envelope is provided for the recipient to return payment
ü All notices are attached to the citation online and are viewable via the web. ü If PHX does not collect on a citation that is delinquent, the Agency does not owe this fee ü Notices will be sent via 1st Class Mail, and PHX will be responsible for the cost incurred and all customer service and payment entry.

Franchise Tax Board Processing:
ü SSN Look-up: This fee will be assessed to lookup a social security number associated with a particular responsible party and address
This charge is charged per unique SSN, not per citation FTB Collections ü FTB Collections: This fee is charged if a citation is paid at the Franchise Tax Board. ü This charge is not combined with any other charge; for example, if a citation is rolled to delinquent status and paid at FTB, only the 15% of revenue collected will be charged

Collections:
ü This fee is charged if a citation is paid at Collections ü This charge is not combined with any other charge; for example, if a citation is rolled to delinquent status and paid at Collections, only the 26% of revenue collected will be charged

Training
Training; full training of Wincite software for Agency
Staff. All training sessions can be digitally recorded
and given to the Agency for future use and reference.

A video will be provided for future training purposes.

Included

FREE OF
CHARGE
59 of 82

Phoenix Group Information Systems Service Agreement January 13, 2025 Email: [email protected]
- 8 -

Adjudication Service;
ü Scanning and Scheduling of Hearing
ü PHX will review all documentation received by the Appellant and determine whether the request received within the required timeframe
ü If the request was received within the required timeframe, PHX’s Adjudication Department will place the citation on an Administrative Hearing Request Hold and scan all received documentation into the Solution where it is displayed on the web for the Agency’s Staff and the Hearing Officer
ü If the request is received outside the required timeframe, the Agency will have the option to proceed as though the request was received within the timeframe or it may elect to have PHX send a “time expired letter” rejecting the appeal
ü PHX will work with the designated Hearing Officer to schedule the Hearing based on either a pre- determined schedule or an ad hoc basis, depending on the Agency’s schedule

Hearing Schedule & Disposition Letters:
ü PHX will send a custom disposition letter to the Appellant via 1st Class Mail, Postage Included ü All letters are attached to the citation online and are viewable via the web ü Disposition letters will be sent Monday – Friday

Online Access for the Agency’s Customers/ Public:
ü Included The Agency’s Customers will have the ability to perform the following functions online:
ü View real-time citation(s) data
ü Pay for a single or many citation(s)
ü Accept payment via VISA, MasterCard, Discover and American Express credit/debit cards ü Request a Hearing online and attach up to 3 supporting documents ü Print a receipt
ü View pictures of the citation taken by the issuing officer (if the Agency allows)

Online Access for the Agency’s Staff:
ü Included Access to the Agency’s data is based on unique usernames and passwords assigned to everyone who requires access to the system. PHX does not limit the number of individuals who have access to the system and the number and types of access can change at any point with a simple email request to PHX.
ü Our Solution is setup to maintain a complete audit trail for each transaction in the system so that the username is displayed next to every transaction in the system, indicating who performed the transaction and when. Dependent on the access rights provided to each Agency Staff member, the following capabilities are available:
ü View real-time citation(s) data, including pictures taken by the Issuing Officer ü Accept payment via VISA, MasterCard, Discover and American Express credit/debit cards ü Accept payment via Cash, Check or Money Order
ü Process NSFs, Charge-backs and Refunds
ü Reduce or increase violation amounts, dismiss citations, void citations and place a citation on hold
ü Change citation data, including violations, date, time, location, comments, and others ü Generate a time expired or letter of non-responsibility for a citation in the adjudication process 60 of 82

Phoenix Group Information Systems Service Agreement January 13, 2025 Email: [email protected]
- 9 -

ü View the complete reason for the Hearing Request and supporting documentation provided by the Appellant directly online
ü Edit Appellant information
ü Upload disposition documents sent to the Agency via US Mail ü Add a note to a citation and see all comments added to the citation ü View the reason for the 2nd Level Administrative Hearing Request online and view the supporting documentation provided by the Appellant, directly online ü Print a receipt with or without responsible party information

Reporting:
ü PHX offers 24 reports online for our Clients to generate, print and re-print 24/7. We provide real- time reports that can be generated for any timeframe required and we provide pre- processed/month-end reports that reflect the month-end view of data. ü All reports are available online through our Wincite Software Solution. ü All reports are generated are available in both PDF and Excel.

Manual Payment Processing: Included:
ü Manually received payments (checks, cash, money orders and credit card payments sent via US Mail) are received at our PO Box in Santa Ana where a bonded and insured courier picks up the mail daily and delivers it to our Santa Ana office.
ü On-site Mail Department opens, sorts and batches the payments before providing them to our on- site Data Entry Department
ü After double-blind entry of each payment, the citations are updated by our Quality Assurance team
ü Payments are then provided to our Accounting Department where daily deposit slips are completed and provided to a bonded, insured courier who takes them to the bank

Customer Service:
ü PHX provides a live, bi-lingual, on-site Customer Service Department that is fully trained to answer questions related to citation issuance, payment, adjudication, FTB, Collections. ü All calls are recorded to quality assurance and recordings can be sent to the Agency at any time for review
ü PHX’s IVR is bi-lingual and accessible via several toll-free numbers; the IVR provides real-time information to the caller regarding current status, including the amount due ü The IVR accepts VISA, MasterCard, Discover, and American Express

Web Presence:
ü PHX Solution is 100% web-based: www.paymycite.com ; this is a custom website for the Agency for complete transparency. This website allows for the Agency and the Agency’s Customers to access citations online
ü PCI complaint,TLS1.2 encryption level. McAfee Secure.Trustwave. 61 of 82

Phoenix Group Information Systems Service Agreement January 13, 2025 Email: [email protected]
- 10 -

ü Web Content Accessibility Compliance: WCAG20- 20081211/ Level AA, Section 508

62 of 82

Phoenix Group Information Systems Service Agreement January 13, 2025 Email: [email protected]
- 11 -

Administrative Citation processing - Pricing Per Item Cost One Time Set-Up Fee: database creation, system set-up of tables, project management, client approval, web-site customization WAIVED

All services below are INCLUDED:
*Unlimited Online Web Access for Agency’s customers, real time citation data, ability to pay single or multiple citations. E-mail receipts automatically generated and sent to the customer. *Custom Website payments and contesting: www.paymycite.com Accepts secure online payments via Visa, MC, Discover, American Express credit/debit. PCI complaint,TLS1.2 encryption level. McAfee Secure.Trustwave. *Customized IVR and Toll-free phone number for payments. PHX IVR system provides real time information to the caller regarding status, including amount due. All major credit cards are accepted. E-mail receipts automatically generated and sent to the customer. * Live on-site bilingual Customer service. Calls can be recorded for quality assurance. *Unlimited Online Access for Agency Staff; with unique usernames and encrypted passwords assigned, audit trail detailing all activity in the system, view real time data, depending on security level reduce or increase violation amounts, dismiss citations, void citations and place citations on hold. Additional features available. *Reports includes: online reports to generate, print and re-print 24/7. Reports can be exported in both PDF and Excel. Custom reports are available upon request. *Payment Plan Setups incudes letter generated to customer specifying plan arrangements. *Online Contesting includes paperless appeals
*Adjudication Services; adjudication holds and scanning, disposition entry, scheduling hearings, providing back-up to Hearing Officers including hearing packets. *Payment Processing includes: Manually received payments (checks, cash, money orders sent via US Mail) received at our PO Box in Santa Ana (bonded courier service included for bank deposits). Daily deposits are made to the Agency account by Accounting Staff at PHX, a deposit slip is generated daily and sent to the Agency via e-mail.

$495.00 per
month

Cost per citation issued: electronic or manually processed $8.00 Notice of Violation (1st Courtesy Notices required by County) includes: printing and sending daily, windowed envelope, 8.5 x 11” semi-custom notice, return insert envelope for payment.

Included
Credit Card Payments (The credit card convenience fee is charged to the public, $3.95 or

3.25% per transaction)
Included
Postage - First Class Rates (for all correspondence mailed) First Class Rates
Other correspondence letter including disposition letters, hearing schedule letters, and FTB Pre-Intercept Notice $1.25
Refunds if applicable includes weekly generation of refund checks, monthly reconciliation $5.00 Credit Card Chargebacks; if applicable ( Pass through cost to Agency) $55.00 Bank Returned Checks $10.00
Delinquent Collections 20%
Acquisition of SSN# (used for FTB processing) $2.75
Franchise Tax Board Collections includes: Placement at FTB, Dispute resolution and customer service
15%
Training; full training of Wincite Administrative Database Management System for County Staff. All training sessions can be digitally recorded and given to the Agency for future use and reference.

Free of Charge
63 of 82

Phoenix Group Information Systems Service Agreement January 13, 2025 Email: [email protected]
- 12 -

10.1 Payment plans and settlement agreements: If AGENCY chooses to allow payment arrangements due to INDIVIDUAL financial hardship PHX will establish the number of payments and the final due date of the citation. The citation will be suspended to an agreed upon date in Wincite™ in accordance to payment arrangement between the AGENCY and the INDIVIDUAL.

10.2 Postal Increases: In the event of a postal increase PHX will provide the adjustment of fees to offset the postal increase; such increases will be notified to the AGENCY in writing.

11.0 DATA RETENTION POLICY
Data will be removed and/or archived from the system daily. Data archived from the system will be retained by PHX in an archived database and is retained for a period of five years unless returned to the AGENCY before that time. The AGENCY has the option to request such data.

11.1 Criteria for removal/archival of data will be: Closed citations: Any citation date older than 18 months, and has been closed for a period of one year. Open citations: Any citations open that is not on DMV hold, and older than 24months. Regardless of age open citations that are on DMV files with a hold on the registration will remain on the system until DMV clears the citation.

11.2 Hard copy data: Hard copy files can be returned to the AGENCY or shred ded by PHX for the AGENCY; this will be done twice a year ; if first agreed to in writing by both AGENCY and PHX. For example, anything from January - June will be returned to the AGENCY the following January.

12.0 TERM AND RENEWALS:

MOBILE ENFORCEMENT – PRICING – Optional Service (recommended) Description Cost
Android HHU | Wi-Fi only w/ military grade protective case TBD
Wincite Mobile Software License | Unlimited site license; One-time charge per unit $995.00 Software Installation/configuration | One-time charge per unit $100.00 TSC Alpha 3R | Bluetooth Printer w/ 2-year warranty / Protective environmental case,

$880.00 per device

Hardware/Software Support | ongoing monthly charge per unit LPR real time accessibility | ongoing monthly charge per unit. OPTIONAL

$60.00
LPR Software License & Activation, annual. $3995.00 per device Training; full training of Wincite Mobile Automated Ticket writing software for Agency Staff. All training sessions can be digitally recorded and given to the Agency for future use and reference. A video will be provided for future training purposes.

FREE OF CHARGE
Archival Data Retrieval $150.00 Bi-annual
64 of 82

Phoenix Group Information Systems Service Agreement January 13, 2025 Email: [email protected]
- 13 -

Except, as otherwise stated, these terms and conditions shall be in effec t between both parties:

Commencing on _____________ this agreement will be binding until ____________. Prices and fees are subject to change in accordance with the CPI (Consumer Price Index) and State and County municipal fee schedule. PHX will notify AGENCY of any changes prior to renewal date.

AGENCY will be notified in writing by PHX of any agreement changes and/or fee increases.

Changes will not take effect until written approval received from AGENCY.

12.1 Return and Ownership of Citation Data: All electronic and handwritten citations, reports, electronic media, and other relevant documents, shall be the property of the AGENCY and shall be returned to the AGENCY upon either the completion of this Agreement or the termination of this Agreement within 15 days. This including copies and reproductions assembled or pre pared by PHX employees, agents, and/or officers, in connection with this Agreement

12.2 Exclusivity: AGENCY agrees to utilize only the services of PHX during the term of this agreement for the processing of citations and all other signed services. AGENCY also agrees to not directly, or indirectly, divulge TRADE SECRETS, PROPIETARY, AND/OR INTELECTUAL PROPERTY of PHX to any unauthorized person or entity. This Non- Disclosure obligation shall survive the termination of this agreement.

13.0 LIMITATION OF LIABILITY
PHX’s sole liability to the AGENCY, or any third party, for claims arising out of errors or omissions in the services provided is as follows: To furnish a correct report or data and to correct AGENCY files provided that AGENCY promptly advised PHX . PHX shall not have any liability under this Agreement for any money damages resulting from claims made by AGENCY for delays, non - service, errors, omissions, interruptions, in the services provided.

14.0 INSURANCE
PHX shall procure and maintain for the duration of the contract the following insurance against claims for injuries to persons or damages of property. Claims may arise from, or in connection, with the per formance of the Contract by PHX agents, representatives, employees, or sub - contractors.

A. General Liability: $1,000,000 combined single limit for each occurrence.

B. Workers’ Compensation as required by the Labor Code of the State of California.

15.0 CONFIDENTIAL/FILE SECURITY
Reasonable security provisions will be provided by PHX to insure the access to AGENCY computer records and files will be available only to the AGENCY. PHX cannot guarantee against loss or alteration of computer recor ds but will take extraordinary precautions to prevent such occurrences. PHX will hold all AGENCY data in strict confidence and shall not provide any data to any other party unless directed by AGENCY in writing or as ordered by a lawful local, state, or federal entity.

16.0 SECTION HEADINGS
65 of 82

Phoenix Group Information Systems Service Agreement January 13, 2025 Email: [email protected]
- 14 -

Section headings that appear in this Agreement are inserted for convenience of reference only and shall not be construed to be interpretations of text.

17.0 COMMENCEMENT OF WORK
Work shall not commence under the Contract until a fully executed agreement has been received by PHX and PHX has been given approval to proceed.

18.0 MISCELLANEOUS

18.1 This Agreement shall be governed and construed in accordance with the laws of the State of California.

18.2 The waiver of any breach of any provision of this Agreement shall not constitute a waiver of any subsequent breach of the same or other provisions of this agreement.

18.3 If any provision of this Agreement shall not be enforceable the remainder of this Agreement shall remain in full force.

18.4 All provision of this Agreement shall be binding upon both parties.

18.5 The Agreement contains the entire understanding between PHX and AGE NCY upon the commencement date supersedes and replaces all prior agreements, negotiations, proposals, or representations, regarding warranty and/or services.

18.6 PHX agrees that it is an independent organization and that its officers and employees are not employees of the AGENCY, nor are they entitled to any benefits as AGENCY employees as a result of the execution of this contract.

Accepted: Accepted:

Phoenix Group Information
Systems
City of Wasco

SIGNATURE SIGNATURE

TYPE OR PRINTED NAME TYPE OR PRINTED NAME

TITLE TITLE

DATE DATE

66 of 82

STAFF REPORT

CITY OF WASCO

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Isarel Perez-Hernandez, Finance Director

DATE: March 04, 2025

SUBJECT: Adopt a Resolution approving the mid-year operating budget adjustments totaling $109,448.
_____________________________________________________________________________________

Recommendation:

Staff recommends that the City Council:
1) Adopt a resolution approving the mid-year operating budget adjustments totaling $109,448.

2) Find that this action is not a project defined under the California Environmental Quality Act State Guidelines; therefore, no environmental review is required pursuant to State Guidelines Section 15378.

Environmental Review:

The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Background:

This report aims to provide an overview of the City of Wasco's General Fund financial condition at the mid -point of the 2024 -25 fiscal year, along with revised year -end projections (Attachment 1). This report outlines proposed budget adjustments in response to developments that have emerged since the adoption of the budget.

This Mid-Year Budget Review covers the first six months of the fiscal year, from July 1, 2024, through December 31, 2024. The review primarily focuses on the City's major operating funds, including the General Fund, Water, Sanitation, and Wastewater Enterprise Funds, as these funds are critical to sustaining essential services. The four largest revenue sources for the General Fund Property Tax, Sales Tax, Measure X, and Property Tax In Lieu of Motor Vehicle License Fees continue to be the backbone of the general fund.

67 of 82
At mid -year, the City remains on stable financial footing, though ongoing attention is required for sales tax revenue trends. According to the City’s sales tax consultant, HdL Companies, sales tax revenues are projected to remain flat, largely due to slowing consumer spending, inflationary pressures, and trade tariffs, which have inc reased purchasing costs. These factors will likely result in budgetary pressures throughout the remainder of the fiscal year and into FY 2025-26.

Recent developments across California serve as a cautionary reminder of the importance of fiscal sustainability. For example, during a midyear budget review last week, a city in the Central Valley signaled that they are currently facing a projected $20 million budget deficit after using one -time American Rescue Plan Act (ARPA) funds to implement permanent salary increases. This scenario highlights the dangers of relying on one -time revenues to fund ongoing operational costs, as temporary funds eventually expire, leaving municipalities vulnerable to structural deficit s. Wasco’s financial policies emphasize avoiding such practices by ensuring that ongoing expenditures are supported by stable, recurring revenue streams. This approach helps safeguard the City from future budget shortfalls and ensures long-term fiscal health.

At the national level, although inflation has moderated from its peaks in 2023, prices in key sectors, such as energy, housing, and utilities, remain ele vated, according to the Bureau of Economic Analysis. The Congressional Budget Office has stated that federal initiatives may result in potential shifts in infrastructure funding, public safety grants, and environmental regulations, all of which could impact local government operations.

Meanwhile, at the state level, the California Department of Finance has projected a cautious fiscal outlook in its 2025 Budget Proposal, focusing on addressing state budget deficits and prioritizing education, public safety, and climate resilience . Such state-level decisions may have trickle -down effects on local government funding and operational mandates.

Given these economic and political dynamics, City staff will continue to monitor evolving trends, legislative developments, and funding opportunities. Strategic financial management will be essential to sustaining Wasco's fiscal stability and maintaining essential services for the community.

Discussion:

Key Findings
Key General Fund revenues are performing on target with projections included in the adopted 2024-25 Budget. The revised fund balance of $29 million at the end of the year, which represents 189% of operating expenditures ($15 million) compared with the City’s minimum policy of 35% is an indicator that the city is able to meet operating obligations for at least three months.

The Road Ahead
While the General Fund remains in a solid fiscal position, challenges lie ahead. Sales tax revenues are expected to remain flat due to slower consumer spending, ongoing inflation, and tariffs affecting procurement costs. These economic factors, if prolonged, may increase financial pressures on enterprise funds and require continued fiscal discipline. 68 of 82

General Fund Fiscal Review
Attachment 1 presents an analysis of General Fund revenues (“Top 10,” which exclud es one-time grants, account for 9 0% of total revenues), expenditures , and changes in fund balance. It presents actual results for the last two completed fiscal years (20 22-23 and 2023-24) and year -to-date for 2024-25 t hrough December 31, 2024 . It then shows the current budget, revised year-end projections, and the variance.

Revenues. The following is a summary of key variances.

• Property tax. Based on apportionment factors set by the State, both of these revenues are collected on the property tax and driven based on assessed valuation. Typically, changes in assessed value are slow to react to economic factors, up or down. The first major apport ionment of 202 4-25 taxes occurred in December 202 4, and thus far collections are on target with our projections.

• Sales tax (general and Measure X). Based on year -to-date results, General and Measure X sales tax revenues appear to be performing slightly below estimates. Our consultant has signaled that sales tax revised project ions indicate that sales tax will remain flat at best for the remainder of the fiscal year.

• Transient occupancy tax (TOT). Visitors to Wasco who stay in the City’s hotels, motels , and inns for a period of less than thirty consecutive calendar days pay TOT. Quarterly TOT payments are due within 30 days after the end of the quarter. Given the current economic climate, tourism and business travel revenue may remain under expectations for the remainder of the year.

69 of 82

• Development review fees and permits. This revenue is mainly comprised of fees for planning and engineering services and building permits. We will continue to monitor these revenues as they appear to be performing within projections, taki ng into consideration the will serve letters.

Expenditures. These are based on the current budget plus the proposed budget adjustments. The basis for these adjustments is discussed below.

Other Sources and Uses. This category reflects transfers from other funds,

Ending Fund Balance. After grant revenue contingency, the projected ending unassigned fund balance is $29 million at the end of the year, which is 189% of operating expenditures compared with the City’s minimum policy of 35%.

Mid-Year Appropriations

Operating Budget. Proposed mid-year budget adjustments are detailed below:

ENTERPRISE FUNDS

WASTEWATER

WASTEWATER FUND
YTD Rev ised Percentage
2024-25 Budget Difference
Revenues 1,301,258 2,849,433 46%
Operating Expenses 1,115,193 2,801, 682 40%
Surplus (Deficit) 186,065$ 47,751$
Actual Mid-Year Budget Review
70 of 82
The table above compares the actual to budget figures for the Wastewater Fund as of 12/31/2024 and shows the percentage difference between the revised budget and the actual. At the bottom, the anticipated Surplus or Deficit is displayed as a positive (favorable) or negative (unfavorable) number.

Expenses are tracking at 40% thus far through the year , which is about where staff anticipates this should be, given the filling of vacant positions. Revenues are roughly 46%, slightly below where the Wastewater Fund is at this time of the year. This slight decrease is likely due to delayed utility payments. Another reason wastewater revenues are trending slightly lower than anticipated may be due to the current inflation environment that may be changing customer payment patterns . A customer under financial pressure may be tempted to delay payment to put food on their table . If consumer spending slows, inflationary pressures and trade tariffs continue to increase, and the economic situation worsens, the enterprise funds can be a greater risk. We will continue to monitor these revenues as they appear to be performing slightly below projections.

However, this fund is anticipated to be in an operational surplus (spending less than it earns), as capital projects can be paused if expenses start to outpace revenues to maintain a balanced budget.

WATER

T
he table above displays a comparison between the actual to budget figures as of 12/31/2024 for the Water Fund as well as a percentage difference between the revised budget and the actual. At the bottom, the anticipated Surplus or Deficit is displayed as a positive (favorable) or negative (unfavorable). The table above includes any adjustments.

Expenses are tracking at 53% thus far through the year, which is slightly above where staff anticipates this should be given the filling of vacant positions and efforts to have shovel ready projects.

Revenues are roughly 49% which is slightly below where the Water Fund is at this time of the year. Customers likely paid their utility bills after the holidays which is resulting in a timing difference or slowing consumer spending , inflationary pressures, and trade tariffs . A s a customer under financial pressure may be tempted to delay payment to put food on their table. If slowing consumer spending, inflationary pressures, and trade tariffs continues to increase and the economic situation worsens the enterprise funds can be a a greater risk which is why we will continue to monitor these revenues as they appear to be performing slightly below projections.

WA TER FUND
YTD Rev ised Percentage
2024-25 Budget Difference
Revenues 1,748,781$ 3,564,350$ 49%
Operating Expenses 1,898,957$ 3,559,914$ 53%
Surplus (Deficit) (150,176)$ 4,436$
Actual Mid-Year Budget
71 of 82
Solid Waste (Sanitation)

The table above compares the actual to revised budget figures for the Sanitation Fund as of 12/31/2024 and shows the percentage difference between the revised budget and the actual. At the bottom, the anticipated Surplus or Deficit is displayed as positive (favorable) or negative (unfavorable). The table above includes any adjustments.

Expenses are tracking at 43% thus far through the year , which is about where staff anticipates this should be given staffing vacancies . Even though the analysis above excludes capital acquisitions, it’s worth noting that the Sanitation fund currently owns 10 trash trucks. The industry average is 10 years for the use of these heavy -duty trash trucks.

The city has six trucks that have far exceeded their useful life, ranging from 15 to 22 years.

The current fiscal year's capital investments include the purchase of a replacement refuse truck.

Revenues are roughly 51%, which is slightly above where the solid waste Fund is at this time of the year. Even though the solid waste fund revenues are performing slightly above projections, City staff will continue to monitor evolving trends and legislative developments to ensure the solid waste fund continues towards a healthy footing. This is achieved by monitoring expenses so they don’t outpace revenues.

It's worth highlighting that the States' efforts to reduce carbon may mean additional unfunded mandates, such as SB1383 for Californians, which means that the Sanitation fund will be directly impacted if the mandates are unfunded. The SB1383 Mandate is an attempt to reduce Landfill Organic Waste by 20% by 2020, reduce Landfill Organic Waste by 75% by 2025, and also increase edible food recovery by 2025.

However, this fund is trending away from a structural deficit compared to other years, which indicates committed staff implementing innovative cost-saving measures.

City Projects
Along with this report, a project performance summary (Attachment 2) is included to highlight completed projects achievements and ongoing projects. The city staff is actively managing 72 projects, covering a wide range of infrastructure improvements, public safety enhancements, transportation initiatives, and utility system upgrades. This summary clearly measures staff workload, ensuring that essential services are maintained while the City progresses critical projects. The report serves as a gauge of operational capacity, reflecting the City's commitment to efficient project execution, fiscal responsibility, and long-term infrastructure sustainability.

Key Takeaways
The mid -year financial review shows that the City of Wasco remains in a positive fiscal position, with a General Fund balance of $29 million and operating reserves well above the minimum policy threshold. However, economic challenges, including inflation,

SA NITA TION FUND
YTD Rev ised Percentage
2024-25 Budget Difference
Revenues 2,480,293 4,832,452 51%
Operating Expenses 1,873,457 4,316,601 43%
Surplus(Deficit) 606,836$ 515,852$
Actual Mid-Year Budget Review
72 of 82
stagnant sales tax growth, and increasing state mandates, will require continued financial attention.

A recent mid -year budget review in a Central Valley city highlighted concerns over a projected $20 million shortfall . This is a direct result of using one -time revenues for permanent expenditures without securing a reliable revenue stream. This example serves as a critical reminder of the financial risks of using one-time revenues for ongoing expenses and of funding projects that create lasting financial commitments without first securing a stable revenue source to cover those costs. Such practices can lead to structural deficits, forcing difficult budget cuts or revenue increases in future years.

By prioritizing sustainable budgeting practices, Wasco ensures that essential services remain protected and the City remains fina ncially resilient amid evolving economic conditions.

City staff will continue monitoring revenue trends, legislative actions, and state/federal budget decisions to ensure fiscal sustainability remains a top priority. As the economic and policy environment evolves, strategic adjustments will be made to safeguard the City’s financial health.

FISCAL IMPACT
There will be a fiscal impact of $ 109,448 to the fund balances of the funds mentioned above.

ATTACHMENTS

1. Attachment 1

2. Attachment 2

3. Resolution and Proposed Budget Adjustments

73 of 82
RESOLUTION NO. 2025 -_________

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO APPROVING THE FY 2024-25

MID-YEAR BUDGET ADJUSTMENTS
WHEREAS, the Finance Department of the City of Wasco has prepared the Mid -Year Budget Review for the fiscal year 2024-2025 and identified any needed adjustments to the budget document totaling $109,448.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Wasco as follows:

SECTION 1: A pprove the FY 20 24-25 proposed Mid-Year operating budget adjustments totaling $109,448.

SECTION 2: That the City Council of the City of Wasco accepts the mid-year financial report, and directs the Finance Director to incorporate these amendments into the 202 4-2025 annual operating budget.

-o0o-

I HEREBY CERTIFY that the foregoing Resolution NO. 2025- was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on March 04, 2025, by the following vote:

COUNCIL MEMBERS:

AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________________

VALENTIN MEDINA,
MAYOR of the City of Wasco
Attest:

__________________________
MARIA O. MARTINEZ, CMC
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco
74 of 82
City of Wasco
2024-25 Mid-Year Budget Review

GENERAL FUND
YTD Current Budget Variance
2022-23 2023-24 2024-25 Budget Revised
Increase
(Decrease)
Revenues
Property tax
General 853,461 856,795 534,629 875,000 875,000 - In Lieu of VLF 3,580,314 4,014,261 2,130,933 3,475,000 3,475,000 - Sales Tax
General 2,133,038 2,181,089 968,714 2,140,000 2,040,000 (100,000) Measure X 3,218,707 3,351,443 1,578,935 3,125,000 3,125,000 - Franchise Tax & Fees 533,757 741,605 70,876 425,000 425,000 - Transient Occupancy Tax 172,174 151,314 67,345 180,000 170,000 (10,000) Business License 88,551 94,388 31,723 95,000 95,000 - Permit & Service Charges -
Development Review 886,108 572,495 243,417 426,250 426,250 - Other Charges 22,151 11,852 711 15,000 15,000 - G&A Allocations 1,597,825 1,580,897 679,143 2,037,430 2,037,430 - Internal Service Fees 910,378 999,413 604,027 1,510,068 1,510,068 - Grants 1,076,204 7,567,127 1,001,130 329,948 475,000 145,052 Other Revenues 1,458,138 3,219,031 2,448,152 806,694 802,194 (4,500) Total 16,530,806 25,341,710 10,359,734 15,440,389 15,470,941 30,552 -
Expenditures -
Operating -
General Government 1,609,712 1,948,606 985,458 2,747,576 2,747,576 - Community Development 1,474,522 1,435,284 666,477 1,809,036 1,822,036 13,000 Public Safety 5,823,939 8,110,847 3,167,622 6,641,602 6,768,602 127,000 Public Works 1,518,018 1,463,864 779,775 2,084,124 2,084,124 - Internal Service 936,227 1,004,045 515,041 1,934,100 1,934,100 - Total Operating 11,362,418 13,962,646 6,114,373 15,216,439 15,356,439 140,000 Capital Outlay 1,654,526 11,555,083 1,266,977 1,102,301 1,102,301 - Total 12,724,292 25,517,729 7,381,349 16,318,740 16,458,740 140,000 -
Other Sources (Uses) -
Transfers In 4,570,213 9,182,465 166,859 4,706,413 4,706,413 - Transfers Out (2,555,834) (3,651,380) (148,309) (6,722,563) (6,722,563) - Total 2,014,379 5,531,085 18,550 (2,016,150) (2,016,150) - -
Sources Over (Under) Uses 5,820,893 5,355,066 2,996,935 (2,894,501) (3,003,949) (109,448) -
Fund Balance -
Beginning of Year 20,926,478 26,747,372 32,102,439 32,102,439 32,102,439 End of Year -
Assigned: Labor Camp Demo 9,300,000 9,300,000 9,300,000 9,300,000 - Unassigned 11,626,480 22,802,439 25,799,374 19,907,939 29,098,491 End of Year Including Measure X 26,747,372 32,102,439 35,099,374 29,207,939 29,098,491 Actual Mid-Year Budget Review
75 of 82

CITY OF WASCO

CITY PROJECTS OVERVIEW
FISCAL YEAR 2024-25

PROJECT DESCRIPTION BUDGET
AMOUNT
SPENT

PROJECT
UNDER
(OVER)
BUDGET

PERCENT
OF
BUDGET
USED

PERCENT OF

PROJECT

COMPLETION
FRONT END LOADER 250,000$ 221,899$ UNDER 89% 100% 12TH STRT TO POSO ALLEY REHAB 220,000$ 110,014$ UNDER 50% 100% FLOCK SAFETY CAMERAS 100,000$ 41,500$ UNDER 42% 100% BEVERAGE GRANT- CAL RECYCLE FY24 7,017$ 7,017$ UNDER 100% 100% CENTRAL AVE NEIGHBORHOOD PARK 3,000,000$ 2,457,309$ UNDER 82% 100% TRAFFIC FLASHING SIGNS IMPR. 100,000$ 21,059$ UNDER 21% 100% REPLACE TRICKLING FILTER MEDIA 275,000$ 132,350$ UNDER 48% 100% DOWNTOWN LANDSCAPE AND REHAB 6,792,708$ 6,107,362$ UNDER 90% 98% PUBLIC ELECTRIC CHARGING STATION 471,829$ 248,994$ UNDER 53% 95% DEVELOP WELL #13 REPLACE WELL#09 4,800,000$ 521,950$ UNDER 11% 90% SAL/PAL BUILDING RENOVATION 622,537$ 38,943$ UNDER 6% 90% NEW ANIMAL CONTROL TRUCK 75,000$ 47,483$ UNDER 63% 80% POSO SHOULDR IMPROVEMNT _ CMAQ 404,545$ 61,931 $ UNDER 15% 80% WATER MAIN RELOCATE 5TH PL & BARKER 225,000$ 66,059$ UNDER 29% 80% SOUTH GATE NEIGHBORHOOD LIGHTING 740,000$ 82,649$ UNDER 11% 70% FLASHING BEACONS 8TH * HWY 43 322,379$ 42,970$ UNDER 13% 70% HAWK SYSTEM HWY 46 & POPLAR 589,854$ 57,468$ UNDER 10% 70% ACCESS CONTROL/SURVEILLANCE 185,000$ 129,488$ UNDER 70% 50% SERVER SOFTWARE UPGRADES 125,000$ 22,479$ UNDER 18% 50% INSTALL/RELOCATE NETWORK INFR 419,547$ 191,209$ UNDER 46% 50% DAR LEVEL III DC FAST CHARGERS 408,038$ 337,863$ UNDER 83% 50% WATEMAIN VALVE REPLACEMENT 75,000$ 68,455$ UNDER 91% 50% ROUNDABOUT - WTR LINE RELOCATION 65,000$ 18,282$ UNDER 28% 50% MUNIS UPGRADE 205,000$ 50,556$ UNDER 25% 40% STREET LIGHTING PROGRAM 2,000,000$ 745,124$ UNDER 37% 40% REPLACE SANITATION TRUCKS 2,280,000$ 717,245$ UNDER 31% 31% THREE NEW ZERO EMISSIONS BUSSES 1,569,000$ 192,231$ UNDER 12% 25% CITYWIDE PAVEMENT PRESERVATION 1,500,000$ 210,163$ UNDER 14% 15% NEW PUBLIC WORKS YARD & FACILITY 9,500,000$ 1,273,245$ UNDER 13% 15% 13TH STREET IMPROVEMENTS 514,500$ -$ UNDER 0% 10% 6TH STRT CLOSURE/REHABILITATION 651,464$ -$ UNDER 0% 10% CENTRAL AVE CLSS 1&2 BIKE TRAIL_ATP 600,000$ 241$ UNDER 0% 10% FILBURN AVENUE ROAD REHAB 45,000$ -$ UNDER 0% 10% 2ND 1.5MG STORAGE TANK WELL#13 4,025,000$ 6,991$ UNDER 0% 5% PD NEW BUILDING 20,562,000$ 508,906$ UNDER 2% 2% INSTALL 2ND 1.5 MG STORAGE TANK - Well 13 3,800,000$ 18,012$ UNDER 0% 0% CNG STATION UPGRADE 525,000$ -$ UNDER 0% 0% PARK IMPROVEMENTS 550,000$ -$ UNDER 0% 0% REPLACE OLD COURTHOUSE WITH EOC 6,920,000$ 1,600$ UNDER 0% 0% NEW ANIMAL SHELTER 1,500,000$ 2,064$ UNDER 0% 0% ARIAL LIFT TRUCK 250,000$ -$ UNDER 0% 0% SANITATION TRUCK PARKING 250,000$ -$ UNDER 0% 0% SANITATION WASH RACK 122,200$ -$ UNDER 0% 0% SANITATION ROLL-OFF TRUCK 175,000$ -$ UNDER 0% 0% SIDEWALK REHAB & ADA RAMPS PROGRAM 1,650,000$ 61,540$ UNDER 4% 0% NORTHEASTERN ZONE ROAD REHAB 500,000$ -$ UNDER 0% 0% CENTRAL AVE ROAD REHAB 926,000$ 1,992$ UNDER 0% 0% ALLEY REHABILITATION - REAP 2.0 750,000$ -$ UNDER 0% 0% BECKES STREET ROAD REHAB 50,000$ -$ UNDER 0% 0% 1 of 2
76 of 82

CITY OF WASCO

CITY PROJECTS OVERVIEW
FISCAL YEAR 2024-25

PROJECT DESCRIPTION BUDGET
AMOUNT
SPENT

PROJECT
UNDER
(OVER)
BUDGET

PERCENT
OF
BUDGET
USED

PERCENT OF

PROJECT

COMPLETION
ROAD REHAB - SOUTHGATE NEIGH 535,000$ -$ UNDER 0% 0% ROAD REHAB. - NEIGHBORHOOD NORHT OF FILBURN 550,000$ -$ UNDER 0% 0% FILBURN SHOULDER IMP. - EAST 945,875$ - $ UNDER 0% 0% TRANSIT VEHICLE CAMERAS 90,000 $ 7,400 $ UNDER 8% 0% BUS SHELTERS - LCTOP 79,000 $ - $ UNDER 0% 0% NEW TRANSIT FACILITY 4,126,707 $ - $ UNDER 0% 0% 1CNG & 1 GAS FORD BUS 320,805$ - $ UNDER 0% 0% INSTALL LIGHTING AT TREATMENT PLANT 70,000 $ - $ UNDER 0% 0% TRICKLING FILTER PUMPS 80,000 $ - $ UNDER 0% 0% CLARIFIER WEIRS AND TROUGHS 90,000 $ - $ UNDER 0% 0% REPLACE TRICKLING FILTER MEDIA 350,000 $ - $ UNDER 0% 0% CENTRIFUGE REBULID PROJECT 350,000 $ - $ UNDER 0% 0% 123TCP TREATMENT WELL 12 2,300,000 $ 10,353 $ UNDER 0% 0% INSTALL ADVANCED METERING 3,200,000 $ - $ UNDER 0% 0% WELL 18 REPLACING WELL 7 5,300,000 $ 146,065 $ UNDER 3% 0% WELL 16 REPLACING WELL 8 5,300,000 $ 370,623 $ UNDER 7% 0% WELL 15 REPLACING WELL 10 5,300,000 $ 57,605 $ UNDER 1% 0% WEL 17 REPLACING WELL 11 5,300,000 $ - $ UNDER 0% 0% INSTALL 1.5 MG STORAGE TANK- Poso/Central* 4,025,000$ - $ UNDER 0% 0% WELL 8 ABANDONMENT 60,000 $ - $ UNDER 0% 0% WELL 10 ABANDONMENT 60,000 $ - $ UNDER 0% 0% WELL 2 REHAB 3,500,000 $ - $ UNDER 0% 0% 2 of 2
77 of 82
.

TO
: Honorable Mayor and Council Members
FR
OM: M. S
cott Hurlbert, City Manager
Nancy Vera, Human Resources Manager
D
ATE: March 4, 2025
SUBJECT: Adopt a Resolution Approving the Side Letter to Memorandum of Understanding (MOU) Dated July 1 st, 2024, b etween Service Employees International Union Local 521 (SEIU) And The City Of Wasco, Effective February 20, 2025.

Recommendation:

Staff recommends the City Council:
1) Adopt a Resolution Approving the Side Letter to Memorandum of Understanding (MOU) Dated July 1st, 2024, between Service Employees International Union Local 521 (SEIU) And The City Of Wasco, Effective February 20, 2025. 2) F
ind the subject activity is not a project within the meaning of CEQA Guidelines Section 15378 and is, therefore, not subject to review under CEQA.

E
nvironmental Review:

The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act(CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

D
iscussion:

Section 5, Paragraph 1 of the Service Employees International Union Local 521 (SEIU) MOU titled “Union Representation Rights” identifies, Union and their officially designated representatives to make a presentation to all new eligible employees , including but not limited to, outlining the number of days communication is supposed to be provided to the Union and the amount of time the union is allow ed for the presentation. In order to modify Section 5 of the current MOU a Side Letter Agreement has been proposed to SEIU.

The proposed Side Letter to Memorandum of Understanding Dated July 1st, 2024 Between SEIU and The City of Wasco would become Effective February 20th, 2026. The Side Letter establishes updates to the first sentence of Section 5 as follows:

STAFF REPORT
City of Wasco
78 of 82
“Union and their officially designated representatives will have the first 10-working days, or as early as practical , from the date an eligible new hire(s) begins employment with the City to provide a maximum of forty-five (45) minutes to make a presentation to all new eligible employees.”

Fiscal Impact:

No fiscal impact is associated with the agreed change to section 5, paragraph 1 of the Union Representation Rights within the SEIU MOU.

Attachments:

1. Resolution

2. Side Letter Agreement
79 of 82
RESOLUTION NO. 2025 -

A RESOLUTION OF THE CITY COUNCIL OF WASCO APPROVING THE SIDE LETTER TO MEMORANDUM OF UNDERSTANDING DATED JULY 1ST, 2024 BETWEEN SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 521 (SEIU) AND THE CITY OF WASCO, EFFECTIVE FEBRUARY 20, 2025
WHEREAS, all terms of the proposed Memorandum of Understanding have been agreed upon by all parties involved, covering a period of July 1, 2024 through June 30, 2026; and WHEREAS, the City of Wasco’s designated labor negotiators successfully worked with the SEIU representatives to negotiate in good faith the proposed Memorandum of Understanding; and
WHEREAS, the SEIU representatives and members have voted to tentatively accept the proposed Side Letter Agreement, subject to final approval, corrections, and legal verbiage acceptable to the SEIU, the City Manager, and the City Attorney.

N
OW THEREFORE BE IT RESOLVED by the City Council of the City of Wasco, SEC
TION 1: The City Council hereby approves , subject to final approval, corrections, and legal verbiage acceptable to SEIU, City Manager, and the City Attorney, the proposed Side Letter Agreement between the City of Wasco and SEIU , a copy of which is attached as Exhibit “A”.

SEC
TION 2: Authorizes the City Manager or D esignee to endorse and implement the Memorandum of Understanding and file said contract with SEIU and the City Clerk. -o0o-
I
HEREBY CERTIFY that the foregoing Resolution No. 2025 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on March 4th, 2025, by the following vote:

C
OUNCIL MEMBERS:

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________________

VALENTIN MEDINA
MAYOR of the City of Wasco
A
ttest:
_________________
_________
MARIA O. MARTINEZ
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco
80 of 82

SIDE LETTER TO MEMORANDUM OF UNDERSTANDING DATED JULY 1, 20 24 BETWEEN SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 521 (SEIU) AND THE CITY OF WASCO, EFFECTIVE FEBRUARY 20, 2025

The City of Wasco (“City”) and Service Employees International Union Local 521 (“SEIU”, collectively, “the Parties”) are already signatories to the above referenced Memorandum of Understanding (“MOU”) between them. The Meyers-Milias-Brown Act ("MMBA"), Government Code §3500, et seq., requires that the City meet and confer in good faith with recognized employee organizations "regarding wages, hours, and other terms and conditions of employment." The City is a covered entity, and SEIU is a recognized employee organization. As such, the Parties acknowledge and agree to the following:

A modification to the terms of the Memorandum of Understanding, Section 5, Paragraph 1. The first sentence of Paragraph 1 reads:
“Union and their officially designated representatives will have the first 10-working days from the date an eligible new hire(s) begins employment with the City to provide a maximum of thirty (30) minutes to make a presentation to all new eligible employees.” The proposed sentence shall read (emphasis added):
“Union and their officially designated representatives will have the first 10-working days, or as early as practical, from the date an eligible new hire(s) begins employment with the City to provide a maximum of forty-five (45) minutes to make a presentation to all new eligible employees.

NOW, THEREFORE, it is agreed by and between the Parties that:
• Section 5, (“UNION RESPRESENTATION RIGHTS “) Paragraph 1 is amended to replace the first sentence as written above. The remainder of Paragraph 1 shall remain unchanged. • No other changes were offered by either Party to the other Party, and no other changes are contemplated.
• This Side Letter may be executed in counterparts. An electronic copy shall be as effective as the original for all purposes.

END OF SIDE LETTER – SIGNATURE PAGE FOLLOWS

81 of 82

SIDE LETTER TO MEMORANDUM OF UNDERSTANDING DATED JULY 1, 2024 BETWEEN SERVICE EMPLOYEES INTERNATIONAL UNION LOCAL 521 (SEIU) AND THE CITY OF WASCO, EFFECTIVE FEBRUARY 20, 2025.

Signature Page

City of Wasco
By: ________________________________________
M. Scott Hurlbert, City Manager

By: ________________________________________
Maria Lara, Assistant City Manager

By: ________________________________________
Nancy Vera, Human Resources Manager

Approved as to form:

By: ________________________________________
Thomas F. Schroeter, City Attorney

SEIU, Local 521
________________________________________
Yvonne Davila
SEIU 521, Union Representative

________________________________________
Cesar Montes
City Representative for SEIU 521

________________________________________
Evelyn Murillo
City Representative for SEIU 521

_____________________________________
Erica Torres - Tejeda
City Representative for SEIU 521

82 of 82

Wasco City CouncilMarch 4, 2025

Wasco City Council
March 4, 2025