Agenda — Wasco City Council, June 3, 2025

Public advisory: Face masks are recommended. The City C ouncil chamber is open and accessible to the public.

Vi
ew the meeting Live on the city’s website
https://www.cityofwasco.org/306/city-council-meeting-videos subject to technical limitations.

AC
CESSIBILITY: In c o mpliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department at 661-758-7215 or via email at [email protected] within 48 hours of the meeting or sooner.

The fo
llowing is provided to assist with public participation:

AGE
NDA AVAILABILITY : T h e City Council Agenda is posted on the bulletin board at the entrance of City Hall, 746 8th Street, Wasco, at the entrance of 764 E Street, Wasco, and at the entrance of the Wasco Police Department’s Office, 748 F Street, Wasco. The agenda packet, meeting minutes, and archived City Council meetings are avai lable on the City’s website, www.cityofwasco.org.

Age
nda Materials: City C ouncil agenda materials are released no later than 72 hours prior to a meeting and are available to the public at the City Clerk’s Office, 746 8th Street, Wasco, CA, in a public binder at each City Council meeting, and on the City’s website at https://www.cityofwasco.org/AgendaCenter
PUBL
IC COMMENTS: All public comments are subject to a 2 -minute limit, and a maximum of Thirty (30) minutes will be allowed for any subject. To provide your comments to the City Councilmembers regarding matters not on the agenda or a specific item on the agenda, you may address your comments IN PERSON. Before making your presentation, you will be asked to state your name for the record. If you would like to submit a written public comment, please email the City Clerk at [email protected] no later than 4:00 p .m. on June 3 , 2025.

Please clearly indicate which agenda item number your comments pertain to. Every effort will be made to read your comment into the record . If a comment is received after the specific time mentioned above but before the meeting is adjourned, the comment will still be included as a part of the record of the meeting. Still, it will not be read into the record.

Please be ad
vised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless AGENDA
Regular City Council Meeting,
Successor Agency to the
Former Redevelopment Agency and the
Wasco Public Finance Authority
Tuesday, June 3, 2025 – 6:00 pm.

Council Chambers
746 8th Street, Wasco, CA 93280
www.cityofwasco.org
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exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.

SPANISH INTERPRETATION: If you need an i nterpretation of your communications to the City Council from Spanish into English, please get in touch with the City Clerk Department at 661- 758-7215 or via email at [email protected]. Subject to availability, no tifying the City at least 48 hours before will usually enable it to make arrangements.

INTERPRETACIÓN EN ESPAÑOL: Si n ecesita una interpretación de sus comunicaciones al Concejo Municipal del español al inglés, comuníquese con el Departamento del Secretari o de la Ciudad al 661- 758-7215 o por correo electrónico a [email protected]. La notificación de al menos 48 horas generalmente permitirá a la Ciudad hacer arreglos. Sujeto a dispo
nibilidad.

REGULAR MEETING – 6:00 pm

1) CALL TO ORDER: Mayor

2) ROLL CALL: Mayor Medina, Mayor Pro Tem Saldaña, Council Members: Martinez, Raya, Reyna

3) FLAG SALUTE: by Mayor Medina

4) INVOCATION: by

5) APPROVAL OF AGENDA:

6) PRESENTATIONS:
a. Waterworth Progress Report (Hurlbert)

b. CALTRANS Update on Highway 46 Roundabout

7) PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA:

This portion of the meeting is reserved for persons desiring to address the Council , including the Council acting as the Governing Board for the Successor Agency on any matter not on this agenda over which the Council and Successor Agency have jurisdiction. Speakers are limited to two (2) minutes. A max imum of Thirty (30) minutes will be allowed for any one subject. Please state your name for the record before making you
r presentation.

BROWN ACT REQUIREMENTS: The Brown Act does not allow action or Discussion on items not on the agenda (subject to narrow ex ceptions). This will limit a Councilmember’s response to questions and requests during this comment period. 8) SUCCESSOR AGENCY BUSINESS: None

9) WASCO PUBLIC FINANCE AUTHORITY BUSINESS: None

10) PUBLIC SAFETY REPORTS
a. Kern County Fire Department (Appleton)
b. Wasco Police Department (Fivecoat)
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CITY COUNCIL BUSINESS:
11) CONSENT CALENDAR:

The Consent Calendar consists of items that are routine and noncontroversial, in the staff's opinion. These items are approved in one motion unless a Council Member or member of the public requests the removal of a particular item.
a. Receive and File department payments totaling $422,554.76

b. Approval of City Council Minutes for:

1. May 13, 2025, Special Meeting

2. May 20, 2025, Regular Meeting

c. Council finds this action is not a “project” defined under section 15378 of the CEQA Guidelines; Approval of Travel and Training Expenses Exceeding $500.00 for the Police Support Services Manager and Police Dispatcher to attend the 2025 National Emergency Number Association (NENA) Conference and Expo from June 21- 26, 2025, in Long Beach, CA.

d. Council finds this action is not a “project” defined under section 15378 of the CEQA Guidelines; Adopt a Resolution Authorizing the City Manager or Designee the Submission of an Application for Fiscal Year 2025 -2026 Federal Funding Under Section 5311 (49 U.S.C. Section 5311) and the Execution of a Standard Agreement with the California Department of Transportation (CALTRANS), Division of Rail and Mass Transportation.

e. Council finds this action is not a “project” defined under section 15378 of the CEQA Guidelines; Adopt a Resolution Approving an Application for Funding and Authorizing the City Manager or Designee to Execute the Grant Agreement and any amendments thereto from the FY2025 COPS Hiring Program (CHP) of the U.S.

Department of Justice, Office of Community Oriented Policing Services.

f. Council finds this action is not a “project” defined under section 15378 of the CEQA Guidelines; Approval of the acceptance of the City of Wasco Public Facility Improvement Project and Authorization for the City Clerk to file the Notice of Completion.

g. Council finds this action is not a “project” defined under section 15378 of the CEQA Guidelines; Adopt a Resolution Approving the Cost Report for Outstanding Fines and Abatement Costs, Assessing the Cost Thereof and Imposing Liens Pursuant to City of Wasco Municipal Code 1.20, 8.24, and 17.80.

12) PUBLIC HEARINGS: None
13) DEFERRED BUSINESS: None

14) NEW BUSINESS:
a. Council finds this action is not a “project” defined under section 15061(b)(3), of the CEQA Guidelines; Adopt a Resolution Authorizing the City Manager or Designee to Approve Change Orders to the City Security System Project in the amount not to exceed $116,240.00 to address Police Department technology requirements, funded through the Police Department Technology Equipment Program Grant, in 3 of 143
addition to the Professional Services Agreement with American Business Machines approved on July 18, 2023.
(Hurlbert)

15) REPORTS FROM COMMISSIONS AND COMMITTEES:
a. Kern Economic Development Corporation (Medina)
b. Kern Council of Government (Reyna)
c. Wasco Task Force (Saldaña and Medina)
16) REPORTS FROM THE CITY MANAGER:

17) REPORTS FROM THE CITY COUNCIL:

18) CLOSED SESSION:
a. Closed Session Minutes for May 20, 2025.

b. CONFERENCE WITH LABOR NEGOTIATORS 54957.6
Agency designated representatives: City Manager, HR Manager, Employee Organization: SEIU Local 521

c. PUBLIC EMPLOYEE PERFORMANCE EVALUATION – City Manager per Government Code Section 54957

d. CONFERENCE WITH LABOR NEGOTIATORS 54957.6
Agency designated representatives: Mayor Medina and Councilmembers Unrepresented employee: City Manager

e. CONFERENCE WITH LEGAL COUNSEL—ANTICIPATED LITIGATION Significant exposure to litigation pursuant to paragraph (2) of subdivision (d) and paragraph (3) of subdivision (e) of Section 54956.9: one potential case. 19) CLOSED SESSION ACTION:

20) ADJOURNMENT:

This is to certify that this agenda was posted at Wasco City Hall on May 3 1, 2025, on/or before 6:00 p.m. The agenda is also available on the City website at www.cityofwasco.org.

_________________________________
Monica Flores, CPMC
City Clerk

All agenda item supporting documentation is available for public review on the city website , www.cityofwasco.org, and the office of the City Clerk of the City of Wasco, 746 8 th Street, Wasco, CA 93280 , during regular business hours, 8:00 am – 4:30 pm Monday through Thursday and 8:30 am – 4:30 pm Friday (closed alternate Friday's), following the posting of the agenda. Any supporting documentation related to an agenda item for an open session of any regular meeting that is distributed after the agenda is posted and prior to the meeting will also be available for review at the same location and available at the meeting. Please remember to turn off all cell phones, pagers, or electronic devices during Council meetings. 4 of 143

The City of Wasco does not discriminate on the basis of disability in access to, provision of, or employment in its programs and activities pursuant to 29 United States Code Section 12132 and California Civil Code Section 54.

The City Clerk's Office can provide information regarding the rights provided under the Americans with Disabilities Act (ADA).

If you need special assistance to participate in this meeting, please contact the City Clerk's Office at (661) 758- 7215 to make reasonable arrangements to ensure accessibility to this meeting. Telephone (661) 758- 7215.

Requests for assistance should be made at least two (2) days in advance whenever possible.

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WARRANTS AMOUNTS
G051425 279,114.90
G051225 20,406.42
R051325 865.33
G051925 20,203.46
G052125 84,728.12
A050925 17,236.53 Verified By:

Grand Total 422,554.76 Finance Director WARRANT VENDOR NAME VENDOR No. INVOICE No. CHECK No . DESCRIPTION AMOUNTS 1 A050925 NAVIA BENEFIT SOLUTIONS 5664 042825 5592 MEDICAL CHECK RUN 042825 4,434.46 2 A050925 NAVIA BENEFIT SOLUTIONS 5664 A1038145 5592 MAY HRA/MERP ADMIN & BROKER FEES 2,200.00 3 A050925 NAVIA BENEFIT SOLUTIONS 5664 HRA 050225 5592 HEALTH CARE HRA 050225 40.00 4 A050925 NAVIA BENEFIT SOLUTIONS 5664 050525 5592 MEDICAL CHECK RUN 050525 8,252.64 5 A050925 NAVIA BENEFIT SOLUTIONS 5664 HRA 050925 5592 HEALTH CARE HRA 050925 1,774.72 6 A050925 NAVIA BENEFIT SOLUTIONS 5664 FSA 050925 5592 HEALTH CARE FSA 050925 534.71 7 A050925 Total 17,236.53
8 G051225 ADVANCED DATA STORAGE INC 6275 0206126 30304 SHREDDING SRVCS 70.00 9 G051225 AMAZON CAPITAL SERVICES, INC 4968 1C3G-RW47-CKGT 30306 HEADPHONES FOR IT 17.30 10 G051225 AMAZON CAPITAL SERVICES, INC 4968 1CVD-4WHP-6VVH 30305 CITY CAMERA EQUIPMENT 102.33 11 G051225 AMAZON CAPITAL SERVICES, INC 4968 1GRR-C6JT-J7QJ 30305 SHOP COMPUTER REPLACEMENT 323.67 12 G051225 AMAZON CAPITAL SERVICES, INC 4968 1HYG-9D4V-P1PT 30305 OFFICE SUPPLIES FOR FINANCE 17.79 13 G051225 AMAZON CAPITAL SERVICES, INC 4968 1LDV-1HVD-16KJ 30305 TONER FOR PRINTER 81.24 14 G051225 AMAZON CAPITAL SERVICES, INC 4968 1LLF-RKHF-DQ4F 30305 HARD DRIVE FOR WATER SCADA 162.36 15 G051225 AMAZON CAPITAL SERVICES, INC 4968 1LQV-N6LH-6GQ6 30305 24019-0: COMPUTER ACCESSORIES 134.09 16 G051225 AMAZON CAPITAL SERVICES, INC 4968 1MD7-XGLG-6PPN 30305 PD OFFICER COMPUTER MONITOR MOUNT 34.28 17 G051225 AMAZON CAPITAL SERVICES, INC 4968 1P1D-VN16-J4Q6 30305 PD SURGE PROTECTORS 54.10 18 G051225 AMAZON CAPITAL SERVICES, INC 4968 1QH9-7DCQ-KDJ7 30305 24019-0: COMPUTER ACCESSORIES 190.26 19 G051225 AMAZON CAPITAL SERVICES, INC 4968 1XVC-9JFF-L37R 30305 T-SHIRTS FOR COUNCIL MEMBERS, CM, PD 176.23 20 G051225 AMAZON CAPITAL SERVICES, INC 4968 1Y63-TQMN-DMC X 30305 KVM SWITCH FOR CH FRONT DESK 108.24 21 G051225 AMAZON CAPITAL SERVICES, INC 4968 11QQ-XTWD-CCK7R 30305 24019-0: COMPUTER ACCESSORIES 40.63 22 G051225 AMAZON CAPITAL SERVICES, INC 4968 14WM- 9MHX-RMJR 30305 PRIME MEMBERSHIP 377.79 23 G051225 AMAZON CAPITAL SERVICES, INC 4968 17D6-CKK7-C1LD 30305 CASH BOXES FOR UB BILLING 219.73 24 G051225 AMAZON CAPITAL SERVICES, INC 4968 17G6-D96Y-4V3W 30305 OFFICE SUPPLIES FOR FINANCE 131.25 25 G051225 AMAZON CAPITAL SERVICES, INC 4968 19L3-QHHM-41XD 30305 24019-0: COMPUTER ACCESSORIES 83.10 26 G051225 AMAZON CAPITAL SERVICES, INC 4968 137W-777R-9QQM 30305 FILTERS FOR OFFICE 36.81 27 G051225 AMAZON CAPITAL SERVICES, INC 4968 1YFP-97WP-6CXD 30306 10 PACK OF HOLE GROMMETS 12.98 28 G051225 AMAZON CAPITAL SERVICES, INC 4968 1DNQ-V7LT-QLRG 30305 BATTERIES FOR PD 32.02 29 G051225 AMAZON CAPITAL SERVICES, INC 4968 1N41-FKKK-TTMW 30305 BINDERS FOR PD 25.00 30 G051225 AMAZON CAPITAL SERVICES, INC 4968 1NT7-G1P3-4DDG 30305 OFFICE SUPPLIES FOR PD 77.87 31 G051225 AMAZON CAPITAL SERVICES, INC 4968 1XVQ-VQQN-M3J1 30306 BINDERS FOR DISPATCHERS 15.91 32 G051225 AMAZON CAPITAL SERVICES, INC 4968 13LP-JKMW-PMJT 30306 STAMP FOR PD 12.98 As of: May 14th, 2025
Bill Pay
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WARRANT VENDOR NAME VENDOR No. INVOICE No. CHECK No . DESCRIPTION AMOUNTS 33 G051225 AMAZON CAPITAL SERVICES, INC 4968 1P9G-76DC-3MRG 30306 NAME PLATE PLANNING COMM C.COLEMAN 11.89 34 G051225 BANK UP CORPORATION 4259 6700 30307 APR 25: LOCKBOX PROCESSING 750.97 35 G051225 BSK & ASSOCIATES, INC. 1052 AI12378 30308 WATER QUALITY TESTING LAB SERVICES 1,739.40 36 G051225 BSK & ASSOCIATES, INC. 1052 AI12379 30308 WASTEWATER TESTING LAB SERVICES 1,826.73 37 G051225 COUNTRY AUTO & TRUCK, INC. 3008 751201 30309 RFS VEH #16: BREATHER CAP & FUEL FILTER 278.82 38 G051225 CUMMINS INC 376 Y8-250458069 30310 CITY HALL EMERGENCY GENERATOR REPAIRS 1,343.54 39 G051225 GARDAWORLD 4266 20637569 30311 APRIL 25: EXCESSIVE SERVICES 204.11 40 G051225 KERN TURF SUPPLY INC. 188 SI2517992 30312 VALVES & PARTS 124.94 41 G051225 KNIGHT'S SITE SERVICES, INC 1075 0000234497 30313 4/29/25-5/26/25: GREEN WASTE RECYCLING 77.06 42 G051225 PG & E COMPANY 85 4401875412-5 042825 30314 UB 1301 J ST WELL #13 2,383.50 43 G051225 PROFORCE LAW ENFORCEMENT 5918 572511 30315 SAFETY INVENTORY FOR PD 3,395.11 44 G051225 SAN JOAQUIN IRRIGATION MAINTENANCE, LLC 5925 IN-20923 30316 VALVE COMPLETE, RED TOP, OVERFLOW, FOR CONCRETE 396.40 45 G051225 SANDOVAL INDUSTRIES LLC 1180 10205 30317 1 REFILL BOTTLE OF K-STARGOLD 71.24 46 G051225 STINSON STATIONERS INC 160 329638-0 30319 NO WNDW ENVELOPES FOR CITY HALL 98.71 47 G051225 THE SHAFTER PRESS/ WASCO TRIBUNE 4787 3743 30318 NOTICE OF PUBLIC HEARING FOR CITY COUNCIL 279.13 48 G051225 TPX COMMUNICATIONS 6123 185292031-0 30320 MAY MICROSOFT SUBSCRIPTIONS FOR PD 949.60 49 G051225 USA BLUEBOOK 498 INV00682079 30321 CHERNE GRIPPER PIPE PLUG, SULFURIC ACID 350.10 50 G051225 USA BLUEBOOK 498 INV00682336 30321 CONDUCTIVITY SOLUTION 65.43 51 G051225 VERIZON WIRELESS SERVICE LLC 4237 6111955292 30322 CELL PHONES & IPADS 1,323.01 52 G051225 VERIZON WIRELESS SERVICE LLC 4237 6111955293 30322 CELL PHONES FOR PD 2,198.77 53 G051225 Total 20,406.42
54 G051425 ADVANTAGE ANSWERING PLUS 2564 000036-187-391 30324 MAY 25: ANSWERING SERVICE 486.60 55 G051425 AFLAC 108 051537 30325 MAY INSURANCE PREMIUM 873.75 56 G051425 AMAZON CAPITAL SERVICES, INC 4968 1LWH-PVQG-7MP X 30326 SAFE FOR TRANSIT 259.79 57 G051425 AMAZON CAPITAL SERVICES, INC 4968 1V74-QNMH-7LWG 30326 KEY CABINET LOCK BOX FOR CITY HALL 216.49 58 G051425 AMAZON CAPITAL SERVICES, INC 4968 1YK9-GYX1-FLDH 30326 COMPUTER PRIVACY SCREEN FOR TRANSIT 189.15 59 G051425 AMAZON CAPITAL SERVICES, INC 4968 1H1X-P49G-4XDR 30326 CREDIT RETURNED GARAGE OPENER (21.60) 60 G051425 AMAZON CAPITAL SERVICES, INC 4968 1RFW-D9D4-GH7 R 30326 CREDIT RETURNED PW MOUSE (37.88) 61 G051425 AMAZON CAPITAL SERVICES, INC 4968 11L3-DKTQ-67NQ 30326 CREDIT RETURNED KEYBOARD CASE (119.06) 62 G051425 AMERICAN REFUSE INC 183 348187 30327 MAY PYMT: RECYCLE 3Y BIN, 801 8TH ST 119.66 63 G051425 AUTOZONE,INC 851 05346899498 30328 POLICE VEH #P014: WINDSHIELD WIPER ARM 35.98 64 G051425 AUTOZONE,INC 851 05346901354 30328 WATER VEH #53: STARTER 147.00 65 G051425 AUTOZONE,INC 851 05346903524 30328 CREDIT RETURNED STARTER (147.00) 66 G051425 AWP SAFETY 5700 12020547 30329 FOR SIGNS ON J ST 666.82 67 G051425 AXON ENTERPRISE, INC 6075 INSU343259 30330 BODY CAMERAS FOR CODE COMPLIANCE 2,654.63 68 G051425 A-Z BUS SALES, INC 5050 INVCOL37044-1 30323 20205-1: (2) ZERO EMMISSIONS VANS 187,434.51 69 G051425 A-Z BUS SALES, INC 5050 INVCOL37044-2 30323 20205-1: ZERO EMMISSION VANS PRICE CHANGE 4,796.16 70 G051425 CALIFORNIA SURVEYING & DRAFTING SUPPLY 6278 91544266 30331 25016-0: FORENSIC SOFTWARE 30,418.53 71 G051425 CALLTOWER, INC 5098 202526265 30332 PHONE SERVICES 35.75 72 G051425 CORE & MAIN LP 4704 W782023 30333 STORM DRAIN LINE ABANDONMENT 6,912.85 73 G051425 COUNTRY AUTO & TRUCK, INC. 3008 751235 30334 POLICE VEH #P003: FRONT & REAR BRAKES AND ROTOR 446.34 74 G051425 CUMMINS INC 376 Y8-250558200 30335 REPAIRS TO EMERGENCY GENERATOR AT PUBLIC WORKS 2,532.93 75 G051425 GOTO TECHNOLOGIES USA, LLC 6172 IN7103804978 30336 PHONE SERVICES FOR PD 1,049.82 76 G051425 HAAKER EQUIPMENT COMPANY 4114 C5A39M 30337 RFS VEH #17: HOSE PRESSURE AND SUCTION NOZZL 2,352.27 77 G051425 HAAKER EQUIPMENT COMPANY 4114 C5A397 30337 RFS VEH #17: HANDLE, LOOP, RUBBER DEFL, CLEVS, CUR 1,081.03 78 G051425 KERN TURF SUPPLY INC. 188 SI2520671 30338 FERTILIZER FOR NEW PARK & SPREADER TO SPREAD FERTI 551.13 79 G051425 M & S SECURITY SERVICES 4445 121453 30339 PAL ALARM SET UP 4,734.74 80 G051425 NEW HORIZON COMMUNICATION CORP 6015 3064370 30340 PHONE SERVICES FOR PD 1,068.12 81 G051425 PETTY CASH/ANNE X 88 PETTY CASH ANNEX MAY 30341 PETTY CASH AP FOR FINANCE DEPT 298.91 82 G051425 PETTY CASH/CITY HALL 13 PETTY CASH CH APRIL 30342 PETTY CASH REIMBURSEMENT CITY HALL 375.22 2 of 4
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WARRANT VENDOR NAME VENDOR No. INVOICE No. CHECK No . DESCRIPTION AMOUNTS 83 G051425 PG & E COMPANY 85 2053318492-3 050925 30343 UB SW SE N/S POSO W/O PALM 1,378.05 84 G051425 PG & E COMPANY 85 3593196785-1 050525 30343 UB NW ANNEX BUILDING 727.37 85 G051425 PG & E COMPANY 85 4460001408-6 050625 30343 UB CENTRAL AVE & HWY 46 152.02 86 G051425 PG & E COMPANY 85 8702724701-1 050725 30343 UB AGRICULTURE 804.75 87 G051425 PHOENIX GROUP INFORMATION SYSTEMS 4913 000573k 30344 PARKING CITAION BOOKLETS 2,800.84 88 G051425 PRO BOXING EQUIPMENT INC 6290 647 30345 23030-0: BOXING RING 10,969.83 89 G051425 ROBERT HALF 4814 64952700 30346 TEMP SERVICES M.GOMEZ 050225 300.72 90 G051425 SELF-HELP ENTERPRISES 3636 MAY 08, 2025 30347 CDBG INCOME RECEIPTING & REPORTING 1,250.00 91 G051425 SOUTHERN CALIFORNIA GAS COMPANY 1438 164-935-9681 7 05072 30348 APRIL CNG FUEL 1,286.66 92 G051425 STINSON STATIONERS INC 160 329640-0 30349 #10 WINDOW ENVELOPES FINANCE 547.74 93 G051425 SUN RIDGE SYSTEMS 5903 8612 30350 25016-0: CHIP 55 TO SWITRS SOFTWARE 9,300.00 94 G051425 THE GAS COMPANY 246 08331820137 051225 30351 COURTHOUSE 801 FST 101.57 95 G051425 THE GAS COMPANY 246 08121820008 051225 30351 POLICE STATION 748 F ST 8.51 96 G051425 THE GAS COMPANY 246 08961820373 051225 30351 CITY YARD 845 F ST 29.20 97 G051425 UNIVERSAL URGENT CARE & OCCUPATIONAL MEDICINE INC 5268 EM0118299 30352 (1) PHYSICAL POST-OFFER 45.00 98 G051425 Total 279,114.90
99 G051925 AMAZON CAPITAL SERVICES, INC 4968 133R-JTXH-6NDP 30360 ANCHOR CLAMP, STEEL BEAM, BEAM SLIDE ANCHOR, BOLT 1,153.85 100 G051925 AMAZON CAPITAL SERVICES, INC 4968 1GHN-LP3J-1WQK 30360 MINI PC FOR PD 293.36 101 G051925 AMAZON CAPITAL SERVICES, INC 4968 1JHY-VVGX-FNM3 30360 SURGE PROCTECTOR AND MINI PC'S 642.02 102 G051925 AMAZON CAPITAL SERVICES, INC 4968 17W1-J9TY3KD7 30360 NEW ID BADGE CLIPS 37.86 103 G051925 AUTOZONE,INC 851 05346895400 30361 MANAGEMENT VEH #M3: BATTERY 149.47 104 G051925 COUNTRY AUTO & TRUCK, INC. 3008 751126 30362 SHOP VEH #P002: FRONT & REAR BRAKES AND ROTORS 446.34 105 G051925 DEE JASPAR AND ASSOCIATES, INC 378 25-00160 30363 CONFLICT 8001:PROFESSIONAL SERVICES 1/1/25-1/31/25 84.75 106 G051925 HOLLOWAY ENVIRONMENTAL SOLUTIONS, LLC. 2651 #INV-HES-3413 30364 APRIL LOADS: BIOSOLIDS AND HAULING 2,319.12 107 G051925 JIM BURKE FORD LINCOLN 134 770261C 30365 POLICE VEH #P018: A FILTER ASY-OIL AND LABOR 90.02 108 G051925 JIM BURKE FORD LINCOLN 134 771489C 30365 POLICE VEH #P010: ENGINE OIL & FILTER 90.02 109 G051925 KERN COUNTY WASTE MANAGEMENT DEPT. 19 LANDFILL WSP APR 25 30366 APR 25: WSP LANDFILL FEES 6,632.16 110 G051925 READYREFRESH 4027 15C0033487406 30367 2/7/25-3/6/25: AC 5409 7TH ST, PURE LIFE WATER 48.62 111 G051925 SOLENIS LLC 4012 134050808 30368 PRAESTOL FLOCCULANT IS A POLYMER SOLUTION USED DAI 6,162.08 112 G051925 THE BAKERSFIELD CALIFORNIAN 206 89224ad432438 30369 AD: JOB RECRUITMENT STR TEC 424.10 113 G051925 THE BAKERSFIELD CALIFORNIAN 206 89224ad446008 30369 AD: JOB RECRUITMENT ANM SHLT 424.10 114 G051925 THE HOME DEPOT PRO 5006 861157857 30370 CENTERPULL WHITE TOWLS & FACIAL TISSUE 274.35 115 G051925 THE HOME DEPOT PRO 5006 861314383 30370 SUPPLIES: G40 POLYURETHANE-COAT 29.36 116 G051925 UNIVAR USA INC 111 52962802 30371 WELL #14: 747 G ST, SOD HYPO 12.5% LIQUICHLOR 861.63 117 G051925 WASCO HARDWARE & AG LLC 4864 2504-167180 30372 PVC SCH. 40 & WHT SxS COUPLING 16.81 118 G051925 WASCO HARDWARE & AG LLC 4864 2504-167186 30372 SUPPLIES: WHT DEG SxT, REDU BUSHING, FEM ADAPTER 15.23 119 G051925 WASCO HARDWARE & AG LLC 4864 2504-167189 30372 MATERIAL & SUPPLIES: 90DEG SxS ELL 8.21 120 G051925 Total 20,203.46
121 G052125 AMAZON CAPITAL SERVICES, INC 4968 1CCH-3RCV-6HG9 30373 SUPPLIES FOR CITY HALL & NAME PLATE 42.87 122 G052125 AMAZON CAPITAL SERVICES, INC 4968 1RXW-LMX4-4YKP 30373 WEBCAM FOR CITY HALL MEETINGS 129.87 123 G052125 AMAZON CAPITAL SERVICES, INC 4968 1974-9YXR-FGPY 30373 COMPUTER MONITORS KEYBOARD FOR CODE 1,138.12 124 G052125 AMAZON CAPITAL SERVICES, INC 4968 1VRM-V4PM-VXJR 30373 HEADPHONES FOR TRANSIT COORDINATOR 27.76 125 G052125 AMAZON CAPITAL SERVICES, INC 4968 1XGT-XJ7N-61TG 30373 MOUSE/WRIST SUPPORT FOR CITY CLERK 21.64 126 G052125 AMAZON CAPITAL SERVICES, INC 4968 16TX-46PK-61DF 30373 KEYBOARD FOR CITY CLERK DEPT 30.84 127 G052125 AMERICAN REFUSE INC 183 348195 30374 MAY25: RECYCLE CARTS RESIDENTIAL 44,111.27 128 G052125 AUTOZONE,INC 851 05346907429 30375 ENGINEER VEH #97: TIMING CHAIN KIT 205.14 129 G052125 AUTOZONE,INC 851 05346905631 30375 ENGINEER VEH #97: CYLINDER HEAD GASKET KIT & BOLTS 391.84 130 G052125 AUTOZONE,INC 851 05346905649 30375 MATERIAL #GEN: R134A 30LB CYLINDE 234.89 131 G052125 CHARTER COMMUNICATIONS 68 167751301050725 30376 MAY 25:INTERNET SRVCS ANNEX 144.96 132 G052125 CHARTER COMMUNICATIONS 68 168679001050725 30376 MAY25:INTERNET SRVCS PD STATION 204.99 3 of 4
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WARRANT VENDOR NAME VENDOR No. INVOICE No. CHECK No . DESCRIPTION AMOUNTS 133 G052125 CHRISTOPHER HUGHES 6332 INV-000218 30377 25015-0: BICYCLE AND HELMET EDUCATION 3,050.00 134 G052125 CLARK PEST CONTROL 117 37415338 30378 PEST AWAY SERVICE: 746 8TH & 1445 12TH ST 5/12/25 257.00 135 G052125 CLARK PEST CONTROL 117 37415364 30378 PEST CONTROL SERV: 5410 7TH ST, 5/9/25 65.00 136 G052125 CLARK PEST CONTROL 117 37417540 30378 5/12/25: 1400 J ST, PEST AWAY SERVICE 241.00 137 G052125 COLLEGE OF SEQUOIAS 6334 680 30379 FIRST AID/CRP/AED TRAINING FOR 2 OFFICERS 180.00 138 G052125 COUNTRY AUTO & TRUCK, INC. 3008 751308 30380 RFS VEH #25: 2 NEW BATTERIES 356.17 139 G052125 COUNTRY AUTO & TRUCK, INC. 3008 751348 30380 RFS #: TRASH TRUCK PM FILTERS 787.46 140 G052125 DEPARTMENT OF JUSTICE 1668 815644 30381 APRIL 25: FINGERPRINTS 196.00 141 G052125 DIAMOND TECHNOLOGIES, INC. 2724 37953MS 30382 MICROSOFT MONTHLY BILLING MAY 588.00 142 G052125 DIAMOND TECHNOLOGIES, INC. 2724 38046 30382 24047-0: CONFIGURATION AT PAL 2,102.50 143 G052125 GARCIA, AURELIO 1783 REIMB 051425 30383 REIMB CA LABOR COMPLIANCE SEMINAR 483.05 144 G052125 INFO SEND, INC. 4244 286887 30384 24011-1: ADU HOUSING INSERT FLYER 956.50 145 G052125 JOHN KULAR CONSULTING 3734 1598 30385 24008-0: STORMWATER MASTER PLAN -APRIL 2025 3,020.00 146 G052125 JOHN KULAR CONSULTING 3734 1597 30385 24009-1: SEWER MASTER PLAN -APRIL 2025 4,522.50 147 G052125 OFFICE 1 6328 AR1258965 30386 PRINTER MAINTENANCE AGREEMENT PW 200.63 148 G052125 OFFICE 1 6328 AR1260415 30386 APRIL PD #2 COPIER METER READING 263.85 149 G052125 OFFICE 1 6328 AR1260417 30386 APRIL FINANCE COPIER METER READING 731.36 150 G052125 OFFICE 1 6328 AR1260418 30386 APRIL PLANNING COPIER METER READING 155.96 151 G052125 OFFICE 1 6328 AR1260419 30386 APRIL CITY HALL COPIER METER READING 201.66 152 G052125 OFFICE 1 6328 AR1260420 30386 APRIL PW COPIER METER READING 200.60 153 G052125 OFFICE 1 6328 AR1260416 30386 APRIL PD #1 COPIER METER READING 59.69 154 G052125 PG & E COMPANY 85 5816195239-3 050825 30387 UB MCCOMBS & GRIFFITH WELL #12 14,240.68 155 G052125 PG & E COMPANY 85 0705182385-9 051625 30387 UB 501 F ST 349.94 156 G052125 PG & E COMPANY 85 2114713176-3 051325 30387 UB STREET LIGHT TRACT 7311-4 FILBURN 33.58 157 G052125 PG & E COMPANY 85 2991524925-3 051225 30387 UB 810 8TH ST COURTHOUSE 334.25 158 G052125 PG & E COMPANY 85 7383005943-9 051325 30387 UB 1ST STREET LIGHT 277.09 159 G052125 PG & E COMPANY 85 8365871756-2 051325 30387 UB ANNEX PARKING LIGHT 14.72 160 G052125 QUADIENT LEASING USA, INC 2996 Q1840685 30388 POSTAGE LEASING JUNE-SEPT 312.95 161 G052125 RINGSIDE 6289 2496878-2 30389 23030-0: BOXING EQUIPMENT FOR PAL BUILDING 184.03 162 G052125 ROBERT HALF 4814 64968630 30390 TEMP SERVICES M.GOMEZ 050925 1,503.60 163 G052125 SAN JOAQUIN VALLEY AIR POLLUTION CONTROL DISTRICT 1198 S182650 30391 7/1/25-6/30/26- 99 BHP CUMMINS MODEL DIESEL-FIRED 98.00 164 G052125 SAN JOAQUIN VALLEY AIR POLLUTION CONTROL DISTRICT 1198 S182662 30391 SW CORNER OF 4TH & POPLAR: WELL #7: 25/26 ANN PTO 290.00 165 G052125 SERVIAM BY WRIGHT LLP 4804 32985 30392 MARCH 25: LEGAL SERVICES 865.63 166 G052125 STINSON STATIONERS INC 160 334197-0 30394 PAPER ROLLS FOR UB BILLING 89.82 167 G052125 THE SHAFTER PRESS/ WASCO TRIBUNE 4787 3752 30393 25018-2: PUBLICATION FOR FILBURN PROJECT 304.50 168 G052125 WELLS FARGO FINANCIAL LEASING 4372 5034365716 30395 MAY25: PD PRINTER LEASE 166.90 169 G052125 XOCHITL NIETO 6153 REIMB 050925 30396 061024 UNFM STIP B1.57 359.31 170 G052125 Total 84,728.12
171 R051325 BSK & ASSOCIATES, INC. 1052 AH23997 30353 WW SAMPLE TEST: 9/17.24 BOD & TSS 140.00 172 R051325 BSK & ASSOCIATES, INC. 1052 AH24454 30353 WWT SAMPLES: 9/24/24 BOD AND TSS TESTING 140.00 173 R051325 BSK & ASSOCIATES, INC. 1052 AH24758 30353 WWT SAMPLE: 9/26/24 BOD & TSS TESTING 140.00 174 R051325 BSK & ASSOCIATES, INC. 1052 AH24830 30353 WW SAMPLE TEST: 10/01/24 BOD & TSS 140.00 175 R051325 BSK & ASSOCIATES, INC. 1052 AH24845 30353 WW: SAMPLE TEST 9.19.2024, AMMONIA, BOD, EC, TDS 305.33 176 R051325 Total 865.33
177 Grand Total 422,554.76
4 of 4
9 of 143

MINUTES

WASCO CITY COUNCIL
and Successor Agency to the
Former Redevelopment Agency
Wednesday, May 13, 2025
Special Meeting – 4:00 p.m.

City Council Chambers
746 8th Street, Wasco, CA 93280

SPECIAL MEETING – 4:00 p.m.

1) CALL TO ORDER: Mayor
Mayor Medina called the meeting to order at 4:05 p.m.

2) ROLL CALL: Mayor Medina, Mayor Pro Tem Saldaña, Council Members: Martinez, Raya, Reyna

PRESENT: Mayor Medina, Mayor Pro Tem Saldaña, Council Members: Raya, Reyna

ABSENT: Council Member Martinez

LATE: None

STAFF PRESENT: City Manager M. Scott Hurlbert, City Clerk Maria O. Martinez, HR Manager Nancy Vera, Finance Director Isarel Perez Hernandez, Public Works Director Luis Vill a, Community Development Director Keri Cobb, Police Chief Charlie Fivecoat, Assistant Police Chief Alecio Mora

3) FLAG SALUTE: led by the Mayor

4) NEW BUSINESS:
a. Council finds this action is not a “project” defined under section 15378 of the CEQA Guidelines; Fiscal Year 2025-2026 Budget Workshop General fund, Enterprise funds, and Capital Improvement Program. (Perez-Hernandez)

PowerPoint presentation by Finance Director Perez-Hernandez

The following items were directions to staff:
• The City Council unanimous ly decided to continue the water discount subsidy for senior residents for Fiscal Year 2025-2026.

Mayor Medina recessed the meeting for a break at 5:04 p.m.

Mayor Medina reconvened the meeting at 5:12 p.m.

• Budget for more Flock Cameras
• Improve walking and biking paths

City Manager Hurlbert informed the Council to expect the following items in the next couple of months for discussions:
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• The city is exploring alternative financing options for water infrastructure improvements, specifically automated reader installations. Under this approach, private companies would cover upfront costs and get paid back by the city through water savings , reduced meter reading cost, and more accurate water metering. This would allow the city to implement projects sooner rather than waiting for future funding.

• The costs of the CIP Facilities projects (Police Department, City Hall, Public Works) are rising. The city is exploring financing options with private companies to allow them to start projects sooner, rather than waiting years to save up. This approach could be more affordable and flexible than traditional bonding.

5) ADJOURNMENT:

Mayor Medina adjourned the meeting at 6:02 p.m.

____________________________________
Maria O. Martinez, CMC
City Clerk

______________________________________
Valentin Medina, Mayor

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MINUTES

WASCO CITY COUNCIL
and Successor Agency to the
Former Redevelopment Agency
Tuesday, May 20, 2025
Regular Meeting – 6:00 p.m.

City Council Chambers
746 8th Street, Wasco, CA 93280

REGULAR MEETING – 6:00 pm

1) CALL TO ORDER:

Mayor Medina called the meeting to order at 6:02 p.m.

2) ROLL CALL: Mayor Medina, Mayor Pro Tem Saldaña, Council Members: Martinez, Raya, Reyna
PRESENT: Mayor Medina, Mayor Pro Tem Saldaña, Council Members: Martinez, Raya, Reyna

STAFF PRESENT: City Manager M. Scott Hurlbert, City Attorney Tom Schroeter, Assistant City Manager Maria Lara, City Clerk Maria O. Martinez, Deputy City Clerk Monica Flores, Public Works Director Luis Villa, Community Development Director Keri Cobb, Finance Director Isarel Perez- Hernandez, Police Chief Charlie Fivecoat , Antonio Maldonado, Nellie Garcia, Alberto Martinez, Hershey Washington, Vincent Villanueva, Rolando Rodriguez

3) FLAG SALUTE: by Mayor Medina

4) INVOCATION: observed a moment of silence

5) APPROVAL OF AGENDA:

City Manager Hurlbert requested that items 6.a. and 6.b. be moved down the agenda as the meeting proceeds, until all parties are available.

Motion by Council Member Martinez , seconded by Mayor Pro Tem Saldaña , to approve the agenda with items 6.a. and 6.b to be moved down the agenda as the meeting proceeds until all parties are available by the following roll call vote:

AYES: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
6) PRESENTATIONS:
c. Proclamation – National Police Week
Mayor Medina presented the proclamation to Chief of Police Charlie Fivecoat.

d. Proclamation – National Public Works Week
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Mayor Medina presented the proclamation to the Public Works Director, Lu is Villa, and the public works staff.

a. Recognition for the Mental Health Advocate of the Year Award Mayor Medina and Claribel Gutierrez, Field Representative for Assemblymember Dr.

Jasmeet Bains, presented a certificate of recognition to Veronica Jacuinde.

b. Proclamation – Mental Health Awareness Month
Mayor Medina presented the proclamation to Sharon Woolfolk, President of the National Alliance on Mental Illness (NAMI).

7) PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA:

There were no public comments.

Deputy City Clerk Monica Flores mentioned there are no email comments for this item or any other agenda items.

8) SUCCESSOR AGENCY BUSINESS: None

9) WASCO PUBLIC FINANCE AUTHORITY BUSINESS: None

10) PUBLIC SAFETY REPORTS
a. Kern County Fire Department (Appleton)
No reports- Fire Chief Appleton absent
b. Wasco Police Department (Fivecoat)
Chief Fivecoat gave a PowerPoint presentation on recent crime statistics.

CITY COUNCIL BUSINESS:
11) CONSENT CALENDAR:

b. Approval of City Council Minutes for May 6, 2025, Regular Meeting.

c. Council finds this action is not a “project” defined under section 15378 of the CEQA Guidelines; Approval of Travel and Training Expenses Exceeding $500.00 for a Police Officer to attend the CA POST Field Training Officer Course scheduled for June 2-6, 2025, in Fresno, CA.

d. Council finds this action is not a “project” defined under section 15378 of the CEQA Guidelines; Adopt a Resolution Authorizing the City Manager or Designee to execute a Professional Services Agreement with ADA GURU to Update the Dial -a- Ride Operating Policies.

Reso#2025-4206
Agmt#2025-020

e. Council finds this action is not a “project” defined under section 15378 of the CEQA Guidelines; Adopt a Resolution to Authorize the City Manager or Designee to 13 of 143
Execute a Contribution to CV SALTS – Central Valley Salinity Alternatives for Long - Term Sustainability in an amount not to exceed $15,000.00.

Reso#2025-4207

f. Council finds this action not a “project” under section 15378 of the CEQA Guidelines; Approval of the Acceptance of the Poso Avenue CMAQ Project and Authorize the City Clerk to file the Notice of Completion.

Rec#2025-006

g. Council finds this action not a “ project” under section 15378 of the CEQA Guidelines; Approval of the Acceptance of the Historic Downtown Business District Transformation Project and Authorize the City Clerk to file the Notice of Completion.

Rec#2025-007

h. Council finds this action not a “project” under section 15060(c) (3) of the CEQA Guidelines; Adopt a Resolution Authorizing the City Manager or Designee to Sign and Execute a Purchase order with CONFAB, LLC a subdivision of Wastequip, in the amount not to exceed $ 12,000.00 to purchase 10 - 3yd metal bins with steel lids, and lock bars, via Sourcewell Contract.

Reso#2025-4208

There was no conflict of interest on the consent calendar for any of the Council members.

Motion by Mayor Medina, seconded by Council Member Martinez, to approve the consent calendar by the following roll call vote:

AYES: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
12) PUBLIC HEARINGS:
a. Council finds this action is not a “project” defined under section 15378(b)(5) of the CEQA Guidelines; Conduct a Public Hearing and Adopt a Resolution Ordering the Creation of Underground Utility District No. 2025 -01 property between 8 th Street & 9th Street, dividing APN 030-081-02 & APN 030-081-01(approximately 600 feet).

Reso#2025-4209

Oral presentation by City Manager M. Scott Hurlbert. There is a correction to the CEQA exemption findings. The agenda item title should be corrected to read :

Council finds that this project is exempt pursuant to CEQA guidelines, as defined under sections 15301(b) and 15302(c).

Mayor Medina opened the public hearing at 7:04 p.m.

There were no public comments.

Mayor Medina closed the public hearing at 7:04 p.m.
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Motion by Council Member Reyna, seconded by Mayor Pro Tem Saldaña, to adopt the resolution and to make the correction to the CEQA exemption to 15301(b) and 15302(c) by the following roll call vote:

AYES: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
13) DEFERRED BUSINESS: None

14) NEW BUSINESS: None

15) REPORTS FROM COMMISSIONS AND COMMITTEES:
a. Kern Economic Development Corporation (Medina)
No reports.
b. Kern Council of Government (Reyna)
• Attended the meeting on May 15, 2025. Funding for the beacons was released on May 4, 2025.
c. Wasco Task Force (Saldaña and Medina)
• During the most recent meeting, the project on Gromer Avenue and Palm Avenue was discussed, and will work on a flyer. A possible date in June, and will provide the details when confirmed.
16) REPORTS FROM THE CITY MANAGER:

City Manager Hurlbert updated the city council on the following:
• The Community Breakfast will take place on June 4, 2025, at 7:00 a.m., with the location to be determined.
• Scofield Road Project Status: Paving is scheduled to begin tomorrow morning.
• Striping on Central Avenue is now complete
• SNIP event is scheduled for May 30, 2025, from 8:00 a.m. to 4:00 p.m. by appointment in front of the Public Works Department.
• Memorial Day Ceremony, held at the Bakersfield National Cemetery on Saturday, May 24, 2025, at 9:00 a.m.
• Bike Rodeo held on Saturday, May 24, 2025, at Barker Park at 10:00 a.m. • Wasco Memorial Day Ceremony held at Wasco Memorial Park on Monday, May 26, 2025, at 10:00 a.m.

17) REPORTS FROM THE CITY COUNCIL:

Council Member Reyna:
• The first of the four Hearts and Minds Workshops was held at St. John's Catholic Church.
• Attended the ICSC Conference held from May 18-20, 2025. • Requested information on when the HAWK System will begin. • Requested information from Community Development Director Keri Cobb regarding the mobile vendor information sheet that was provided to the city council, to be translated into Spanish and shared on the City’s social media 15 of 143
page, and if the Code Enforcement Officers can carry that information to provide it to the public when it is applicable.
• Invited the City Council members to help read the names of the deceased veterans during the Wasco Memorial Day Ceremony.

There were no public comments on the closed session items.

Mayor Medina adjourned into closed session at 7:18 p.m.

Mayor Medina adjourned out of closed session at 7:44 p.m.

18) CLOSED SESSION:
a. Closed Session Minutes for May 6, 2025.

b. CONFERENCE WITH LABOR NEGOTIATORS 54957.6
Agency designated representatives: City Manager, HR Manager, Employee Organization: SEIU Local 521

c. PUBLIC EMPLOYEE PERFORMANCE EVALUATION – City Manager per Government Code Section 54957

d. CONFERENCE WITH LABOR NEGOTIATORS 54957.6
Agency designated representatives: Mayor Medina and Councilmembers Unrepresented employee: City Manager

City attorney Tom Schroeter reported out.

a. Closed Session Minutes for May 6, 2025.

Motion by Mayor/Mayor Pro Tem/Council Member Martinez,
Seconded by Mayor/Mayor Pro Tem/Council Member Saldana to approve the closed session minutes.

b. CONFERENCE WITH LABOR NEGOTIATORS 54957.6
Agency designated representatives: City Manager, HR Manager, Employee Organization: SEIU Local 521
No reportable action.

c. PUBLIC EMPLOYEE PERFORMANCE EVALUATION – City Manager per Government Code Section 54957
No reportable action.

d. CONFERENCE WITH LABOR NEGOTIATORS 54957.6
Agency designated representatives: Mayor Medina and Councilmembers Unrepresented employee: City Manager
No reportable action.
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No reportable action.

20) ADJOURNMENT:

Mayor Medina adjourned the meeting at 7:45 p.m.

____________________________________
Monica Flores, Deputy City Clerk

______________________________________
Valentin Medina, Mayor

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.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Charlie Fivecoat, Chief of Police

DATE: June 3, 2025

SUBJECT: Approval of Travel and Training Expenses Exceeding $500.00 for the Police Support Services Manager and Police Dispatcher to attend the 2025 National Emergency Number Association (NENA) Conference and Expo from June 21- 26, 2025, in Long Beach, CA.

Recommendation:

Staff recommends the City Council:

1. Approval of Travel and Training Expenses Exceeding $500.00 for the Police Support Services Manager and Police Dispatcher to attend the 2025 National Emergency Number Association (NENA) Conference and Expo from June 21- 26, 2025, in Long Beach, CA.; and

2. Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15378, no environmental review is required.

Environmental Review:

The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act(CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Discussion:

The National Emergency Number Association (NENA) Conference & Expo offers a community of other 9 -1-1 professionals from around the nation a chance to network, attend comprehensive courses and over 120 break -out sessions, attend an interactive expo of the latest 9-1-1 Emergency communications technology and services, and listen to motivational key-note speakers in the Law Enforcement 9-1-1 field.

STAFF REPORT
City of Wasco

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The cost of the training, hotel fees, and food per diems will exceed the Expense and Use of Public Resources Policy Limits established by City of Wasco Resolution No. 2006-2327, limiting expenses to $500.00 per trip.

However, this course falls under the CalOES Annual Training Allotment for State Fiscal Year 2024-2025 & provides reimbursement for lodging, course fees, and per diem.

Fiscal Impact:

The National Emergency Number Association Conference & Expo's travel and training costs are estimated to be under $1,000 per person. The adopted FY 2024/25 Operating Budget contains sufficient funding to cover this expense; no budget action is required.

Attachments:

1. NENA Course Information

2. State of California FY24- 25 Travel Reimbursement Rates

3. Letters from CalOES

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*Indicates additional registration, invitation, or advance notice of participation required. All events take place or commence at the Long Beach Convention Center unless noted with a +.

Schedule at a glance as of 04.23.25
Visit nenaconference.com/schedule for the latest info, full details, & ofﬁcial times.

Tuesday, June 17 – Saturday, June 21
8:30AM – 5:00PM | Center Manager Certiﬁcation Program*

Thursday, June 19 – Saturday June 21
8:30AM – 5:00PM | Center Supervisor Program*
8:30AM – 5:00PM | Center Training Ofﬁcer Program*

Friday, June 20
8:30AM – 5:00PM | Pre-Conference Courses*

Saturday, June 21
8:00AM – 9:30AM | Run for 9-1-1 Charity 5k Run/Walk*
9:00AM – 4:00PM | Registration
10:00AM – 6:00PM | Pre-Conference Courses*
1:00PM – 5:00PM | Chapter Leader Workshop*

Wednesday, June 25
7:00AM – 7:45AM | Sunrise Session: Yoga for 9-1-1
Professionals
8:15AM – 2:00PM | Registration
8:45AM – 12:15PM | Breakout Sessions
10:00AM – 12:00PM | Culture, Community, & Belonging: A
Roundtable Discussion
10:00AM – 12:00PM | PSAP Tours
12:30PM – 2:00PM | Board Installation Lunch
2:15PM – 4:15PM | PSAP Empowerment Exchange
2:15PM – 4:30PM | Breakout Sessions
2:30PM – 3:30PM | NENA Board of Directors Open Meeting
4:30PM – 5:30PM | Women in 9-1-1 Alliance Reception
6:
00PM – 8:00PM | NENA 2025 Closing Celebration

Thursday, June 26
8:00AM – 12:00PM | Free Workshop – The
Telecommunicator of the Future: How Technology Will
Change the Role*
8:00AM – 12:00PM | ENP Exam-Prep Boot Camp*
11:30AM – 3:00PM | Stay & Play: Whale Watching Cruise*+

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-
State of California
Fiscal Year 2024-2025 Travel Reimbursement Rates
(July 1, 2024 – June 30, 2025)
Prepared for PSAPs and County Coordinators

MILEAGE
(Google route printout and
PSC 290A must be provided)
Per Mile Rate
7/1/2024 .70 Cents

MEAL & INCIDENTALS
(No receipt required)
Per Diem Rate
Breakfast $16
Lunch $19
Dinner $28
Incidentals $5

TRANSPORTATION
(Paid receipt required)
Method Rate
Air Actual Expense
Bus Actual Expense
Parking Actual Expense
Railway Actual Expense
Rental Car Actual Expense
Taxi Actual Expense
Tolls Actual Expense
Travel rates vary depending on
the duration of the trip and
whether it is a travel or non-
travel day. See page 3 for
additional information.
1 21 of 143
In-State Lodging Chart

County Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep
2025
Standard Rate applies for all
locations without specified
rates
$110 $110 $110 $110 $110 $110 $110 $110 $110 $110 $110 $110 Alameda $145 $145 $145 $145 $145 $145 $145 $145 $145 $145 $145 $145 City limits of Santa Monica $273 $273 $273 $273 $273 $273 $273 $273 $273 $273 $273 $273 Contra Costa $147 $147 $147 $147 $147 $147 $147 $147 $147 $147 $147 $147 El Dorado $141 $141 $247 $247 $247 $247 $143 $143 $171 $171 $171 $141 Fresno $129 $129 $129 $129 $129 $129 $129 $129 $129 $129 $129 $129 Humboldt $125 $125 $125 $125 $125 $125 $125 $125 $172 $172 $172 $125 Inyo / NAWS China Lake $142 $142 $142 $142 $142 $142 $142 $142 $142 $142 $142 $142 Kern $132 $132 $132 $132 $132 $132 $132 $132 $132 $132 $132 $132 Los Angeles / Orange /
Ventura / Edwards AFB
less
the city of Santa Monica
$191 $191 $191 $191 $191 $191 $191 $191 $191 $191 $191 $191 Madera $135 $135 $135 $135 $135 $135 $135 $135 $135 $135 $135 $135 Marin $153 $153 $153 $153 $153 $153 $153 $153 $175 $175 $175 $175 Mariposa $181 $181 $181 $203 $203 $203 $203 $181 $181 $181 $181 $181 Mendocino $129 $129 $129 $129 $129 $129 $129 $129 $129 $129 $129 $129 Mono $139 $139 $195 $195 $195 $195 $139 $139 $139 $139 $139 $139 Monterey $191 $191 $191 $191 $199 $199 $199 $199 $199 $279 $279 $191 Napa $246 $246 $172 $172 $246 $246 $246 $246 $246 $246 $246 $246 Nevada $142 $142 $169 $169 $169 $146 $146 $146 $173 $173 $173 $142 Placer $131 $131 $131 $131 $131 $131 $131 $131 $131 $131 $131 $131 Riverside $186 $186 $186 $186 $186 $186 $186 $141 $141 $141 $141 $141 Sacramento $150 $150 $150 $150 $150 $150 $150 $150 $150 $150 $150 $150 San Bernardino $124 $124 $124 $124 $124 $124 $124 $124 $124 $124 $124 $124 San Diego $199 $199 $199 $199 $199 $199 $199 $199 $237 $237 $199 $199 San Francisco $272 $272 $272 $259 $259 $259 $259 $259 $259 $259 $259 $272 San Joaquin $132 $132 $132 $132 $132 $132 $132 $132 $132 $132 $132 $132 San Luis Obispo $163 $163 $163 $163 $163 $163 $163 $163 $203 $203 $163 $163 San Mateo $183 $183 $183 $183 $183 $183 $183 $183 $183 $183 $183 $183 Santa Barbara $205 $205 $205 $205 $205 $205 $205 $205 $205 $262 $262 $205 Santa Clara $192 $192 $192 $192 $192 $192 $192 $192 $192 $192 $192 $192 Santa Cruz $139 $139 $139 $139 $139 $139 $139 $139 $176 $176 $176 $139 Sonoma $157 $157 $157 $157 $157 $157 $157 $157 $157 $157 $157 $157 Tulare $131 $131 $131 $131 $131 $131 $131 $131 $131 $131 $131 $131 Yolo $142 $142 $142 $142 $142 $142 $142 $142 $142 $142 $142 $142 2 22 of 143

GSA Standard M&IE Rates2 2025 Federal Fiscal Year:

M&EI
Total
Breakfast Lunch Dinner Incidental
Expenses
First & Last Day of
Travel
Up to
$68
$16 $19 $28 $5 Up to $51
M&IE Total
up to the full daily amount received for a single calendar day of travel when that day is neither the first nor last day of travel.

Breakfast + Lunch + Dinner + Incidentals = M&EI Total - Separate amounts for meals and incidentals as sometimes meal amounts must be deducted by the appropriate amount when such meals are furnished to the traveler.

First & Last Day of Travel - up to the amount received on the first and last day of travel and equals 75% of total M&IE.

Meal and Incidental Expense Timeframes
When travel status is Maximum reimbursement for actual expenses is More than 12 but less
than 24 hours
Up to 75% of the applicable M&IE standard rate
for each calendar day in a travel status.
24 hours or more, on The day of departure
Full days of travel
The last day of travel
Up to 75% of the applicable M&IE standard rate.

Up to 100% of the applicable M&IE standard rate.

Up to 75% of the applicable M&IE standard rate.

Travel less than 12 hours Not Eligible for M&IE reimbursement Sample M&IE Travel Timeframe Scenarios:

1. Continuous Travel of More Than 24 Hours (Full Day and Fractional Days) An employee on authorized travel status is attending a three-day training. The employee's travel is continuous for more than 24 hours, beginning on Monday and ending on Wednesday. What type of M&IE reimbursement is this employee eligible to receive for travel effective October 1, 2024? The employee is eligible to receive reimbursement for the following M&IE:
2 Federal GSA standard M&IE rates apply for in-state and out-of-state (rates do not vary based on location). For out-of-country travel, M&IE rates are determined by the U.S. Department of State.
3 23 of 143

Day 1 (day of departure): Actual expense up to 75% of the applicable M&IE standard rate (up to $51).

Day 2 (full day of travel): Actual expense up to 100% of the applicable M&IE standard rate (up to $68).

Day 3 (last day of travel): Actual expense up to 75% of the applicable M&IE standard rate (up to $51).

2. Continuous Travel of More Than 24 Hours (Fractional Days) An employee on authorized travel status is traveling for two days. The employee's travel is continuous for more than 24 hours, beginning on Monday and ending on Tuesday. What type of M&IE reimbursement is this employee eligible to receive for travel effective October 1, 2024?
The employee is eligible to receive reimbursement for the following M&IE:

Day 1 (day of departure): Actual expense up to 75% of the applicable M&IE standard rate (up to $51).

Day 2 (last day of travel): Actual expense up to 75% of the applicable M&IE standard rate (up to $51).

3. Travel of At Least 12 Hours but Less Than 24 Hours
An employee is on authorized travel status for travel of at least 12 hours but less than 24 hours. What type of M&IE reimbursement is this employee eligible to receive for travel effective October 1, 2024?
The employee is eligible to receive reimbursement for the following M&IE:

Day 1 (day of departure): Actual expense up to 75% of the applicable M&IE standard rate (up to $51).

Day 2 (last day of travel): Actual expense up to 75% of the applicable M&IE standard rate (up to $51).

4. Travel of At Least 12 Hours But Less Than 24 Hours
An employee is on authorized travel status for 13 hours in one calendar day. What type of M&IE is this employee eligible to receive for travel effective October 1, 2024?
The employee is eligible to receive reimbursement for the following M&IE:
4 24 of 143

Day 1 (travel of more than 12 hours but less than 24 hours):

Actual expense up to 75% of the applicable M&IE standard rate (up to $51).

5. Travel of Less Than 12 Hours
An employee is on authorized travel status for less than 12 hours. Is this employee eligible to receive reimbursement for any M&IE? No. Travel of less than 12 hours is not eligible for M&IE reimbursement.

Lodging Rates
The State's maximum reimbursement rates for receipted lodging will align with the applicable standard and non-standard federal lodging rates, as follows:

GSA (in-state and certain out-of-state locations): The continental United States and Washington, D.C. (CONUS)
Department of Defense (certain out-of-state locations): Non- foreign areas outside of CONUS (Alaska, Hawaii, U.S. Territories and Possessions)
U.S. Department of State (out-of-country): Foreign areas The chart on the next page offers a quick reference to the GSA's FY 2025 (October 1, 2024 September 30, 2025) lodging rates for California. For a full list of rates, please visit the GSA website. 5 25 of 143

GAVIN NEWSOM

NANCY WARD

GOVERNOR DIRECTOR
January 23, 2025
CA 9-1-1 BRANCH NOTICE 2024-161
Expiration: WHEN SUPERSEDED OR RESCINDED
To: ALL 9-1-1 COUNTY COORDINATORS

ALL PUBLIC SAFETY ANSWERING POINT MANAGERS
Subject: ANNUAL TRAINING ALLOTMENT AUTHORIZATION
The California 9-1-1 Emergency Communications Branch (CA 9-1-1 Branch) approves the 9-1-
Fiscal Year (FY) 2024-
2025 to attend "National Emergency Number Association (NENA) Conference and Expo 2025" on June 21-26, 2025, at Long Beach Convention Center, 300 East Ocean Blvd., Long Beach, CA 90802. Please refer to the CA 9-1-1 Branch Operations Manual, Chapter III- Funding for the updated allotment per PSAP.

Please see the attached course announcement for additional details. The 9-1-1 ATA. Training reimbursement cannot exceed the allotment in Chapter III for FY 2024-2025.

The attached State of California Travel Reimbursement Rates reference 2024-2025. The second page of the reference document reflects the ATA eligible lodging reimbursement rate for the State of California.

Please direct all questions to Dylan Crane, Reimbursement Claims Coordinator at:
(916) 894-5025 or at [email protected]
Sincerely,

JANEE DABROWSKI
Supervisor, Advisory and Compliance Unit
California 9-1-1 Emergency Communications Branch
cc: State 9-1-1 Advisory Board Members
California 9-1-1 Emergency Communications Branch Staff
601 SEQUOIA PACIFIC BLVD, SACRAMENTO, CA 95811
(916) 894-5007 TELEPHONE
www.CalOES.ca.gov
26 of 143

GAVIN NEWSOM

NANCY WARD

GOVERNOR DIRECTOR
CA 9-1-1 BRANCH NOTICE 2024
Expiration: WHEN SUPERSEDED OR RESCINDED
To: ALL 9-1-1 COUNTY COORDINATORS

ALL PUBLIC SAFETY ANSWERING POINT MANAGERS
Subject: ANNUAL TRAINING ALLOTMENT AUTHORIZATION
The California 9-1-1 Emergency Communications Branch (CA 9-1-1 Branch) approves a one-time increase in 9-1-1 County Coordinator and Public Safety Answering Point (PSAP) Annual Training Allotment (ATA) for State Fiscal Year (FY) 2024-2025. All ATA allotments will be increased by an additional 50% over what is currently allowed. This one-time increase is intended to encourage PSAPs to send more personnel to the many conferences and training opportunities that will be happening within California this year. Please see the table below for the new funding amounts. If you have questions about your allotment amount, please contact your 9-1-1 Advisor for assistance. 9-1-1 County Coordinators and PSAPs are responsible for monitoring and tracking their ATA.

Training reimbursement cannot exceed the allotment amount for FY 2024-2025.

The attached State of California Travel Reimbursement Rates reference document -2025. The
second page of the reference document reflects the ATA eligible lodging reimbursement rate for the State of California.

Please direct reimbursement questions to Dylan Crane, Reimbursements Claims Coordinator at: (916) 894-5025 [email protected] Sincerely,

GAVIN NEWSOM

NANCY WARD

GOVERNOR DIRECTOR
Please note that the 50% increase in allotment only applies to FY 2024-2025. 28 of 143

STAFF REPORT

CITY OF WASCO

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Maria Lara, Assistant City Manager
Maria Martinez, City Clerk/Administrative Manager

DATE: June 3, 2025

SUBJECT: Adopt a Resolution Authorizing the City Manager or Designee to Submit an Application for Fiscal Year 2025-2026 Federal Funding Under Section 5311 (49 U.S.C. Section 5311) and the Execution of a Standard Agreement with the California Department of Transportation (CALTRANS), Division of Rail and Mass Transportation.
_____________________________________________________________________________________ Recommendation:

Staff recommends the City Council:
1) Adopt a Resolution authorizing the City Manager or designee to submit an application for federal funding under FTA Section 5311 (49 U.S.C. Section 5311) and the execution of a standard agreement with the California Department of Transportation (CALTRANS), Division of Rail and Mass Transportation; and

2) Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15378, no environmental review is required.

Environmental Review:

This action is not a project within the meaning of CEQA Guidelines Section 15378 and is, therefore, not subject to CEQA since it does not have the potential to result in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment. The approval of this agenda item does not commit the City to a definite course of action concerning a project , since the action authorized herein may lead to the negotiation of a grant agreement. This proposed activity is, therefore, not subject to CEQA. Any future action connected to this approval that constitutes a project will be reviewed for compliance with CEQA.

Background:

FTA Section 5311 provides supplemental funding for public transit in non- urbanized areas with fewer than 50,000 residents. Funds are apportioned based on the population size and will be used to fund Transit Operations such as labor, supplies, fuel, etc.

For the Fiscal Year 202 5-2026, the City of Wasco FTA Section 5311 apportionment is $167,624.00 in funds. To comply with FTA 5311 requirements, the funding must be split between a 44.67% local share and a 55.33% federal share. The City of Wasco plans to use 29 of 143
5311 for Transit Operating Assistance. The estimated local share of $872,564.00 will be met using TDA, LCTOP, and STAF fund s. The Net Operating Transit Cost is estimated at $1,040,188.00 for the FY 2025-26.

This resolution authorizes the receipt of federal funds and execution of a standard agreement for Fiscal Year 2025-2026. The FTA 5311 applications are due back to Caltrans via the BlackCat program no later than June 10, 2025, at 2 p.m.

Fiscal Impact:

FTA Section 5311 apportionment will fund Transit Operations for Fiscal Year 2025-2026, and the local share requirement will be covered by the Transportation Development Act (TDA), Low Carbon Transit Operations Program (LCTOP), and State Transit Assistance (STAF) funds.

Attachments

1. Resolution

2. FY2025 FTA 5311 POP Attachment “A”

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RESOLUTION NO. 2025 –

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO AUTHORIZING THE CITY

MANAGER OR DESIGNEE TO SUBMIT AN APPLICATION FOR FE DERAL FUNDING UNDER FTA SECTION 5311 (49 U.S.C. SECTION 5311) and/or 5339 (49 U.S.C. SECTION 5339) AND

EXECUTION OF A STANDARD AGREEMENT WITH THE CALIFORNIA DEPARTMENT OF

TRANSPORTATION (CALTRANS)

WHEREAS, the U. S. Depart ment of Transportation is authorized to make grants to states through the Federal Transit Administration to support capital/operating assistance projects f or n on-urbanized pub lic transpo rtation s ystems under Section 5311 of the Federal Transit Act ( FTA C 9040. 1G), and Section 5339 of the Federal Transit Act ( FTA C 5100.1); and

WHEREAS, the California Department of Transportation, CALTRANS (Department), has been designated by the Governor of the State of California to administer Section 5311 and Section 5339 grants for transportation projects for the general public for the rural transit and intercity bus; and

WHEREAS, the City of Wasco desires to apply f or said fi nancial assistance to permit the operation of service/purchase of capital equipment in the City of Wasco; and

WHEREAS, the City of Wasco has, to the maximum extent feasible, coordinated with other transportation providers and users in the region (including social service agencies).

NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Wasco as follows:

SECTION 1: Authorizes the City Manager, or designee, to file and execute applications with the Department to aid in the financing of capital/operating assistance projects pursuant to Section 5311 of the Federal Transit Act ( FTA C 9040.1G), as amended, and pursuant to Section 5339 of the Federal Transit Act (FTA C 5100.1), as amended.

SECTION 2: The City Manager or designee is authorized to execute and file all certifications of assurances, contracts, agr eements, or any other document requ ired by t he Department.

SECTION 3: The City Manager, or designee , is authorized t o provi de addi tional information as the Department may require i n connection with the application for the Section 5311 and/or Section 5339 project(s).

SECTIO
N 4: The City Manager, or designee, is authorized to submit and approve requests for reimbursement of funds from the Department for the Section 5311 and or Section 5339 project(s).

-o0o-

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I HEREBY CERTIFY that the foregoing Resolution No. 202 5 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on June 3 , 2025, by the following vote:

COUNCIL MEMBERS: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________

VALENTIN MEDINA
MAYOR of the City of Wasco

Attest: _______________

__________________________________

MONICA FLORES, CPMC
DEPUTY CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco

32 of 143
Apportioned Funds – FY202
PART 1: Operating Assistance
Metropolitan Planning Organizations (MPOs) are responsible for sub-allocating projects within their jurisdiction:

Subrecipient Project
Description Federal Share Local Share
(Excluding Toll Credit)
Toll Credit
Amount
Net Project
Cost
Operating Assistance Funds Total:

Arvin $ 121,873
California City $ 81,114
Delano $ 325,499
Kern Transit $ 964,726
McFarland $ 86,609
Ridgecrest $ 173,280
Shafter $ 137,843
Taft $ 43,122
Tehachapi $ 68,791
Wasco Operating Assistance $ 167,624 $ 872,564 $ 1,040,188 $ 2,170,481 $ 872,564 $ 0 $ 1,040,188
33 of 143
.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Maria Lara, Assistant City Manager
Charlie Fivecoat, Chief of Police

DATE: June 3, 2025

SUBJECT: Adopt a Resolution Approving an Application for Funding and Authorizing the City Manager or D esignee to E xecute the Grant A greement and any amendments thereto from the FY202 5 COPS Hiring Program (CHP) of the U.S. Department of Justice, Office of Community Oriented Policing Services.

Recommendation:

Staff recommends the City Council:
1) Staff recommends that the City Council adopt a Resolution approving an application for funding and authorizing the City Manager or designee to execute the grant agreement and any amendments thereto from the FY202 5 COPS Hiring Program (CHP) of the U.S. Department of Justice, Office of Community Oriented Policing Services, and

Environmental Review:

Discussion:

The U.S. Department of Justice, Office of Community Oriented Policing Services ( COPS) provides funding through the COPS Hiring Program (CHP) to hire and/or rehire full -time

STAFF REPORT
City of Wasco

34 of 143
career law enforcement officers to increase community policing capacity and crime prevention efforts.

FY 2025 CHP awards will cover up to 75 percent of the entry- level salary and fringe benefits for each approved officer position, up to a maximum of $125,000 total for each position over three years. Unless a waiver is approved, a minimum 25 percent local cash match (cost share) requirement applies.

The maximum federal share per officer position is $125,000 over the three-year period (not $125,00 per year) unless a local match waiver is approved. The recipient agency will be responsible for any additional costs for higher-than-entry-level salaries and fringe benefits.

Grant recipients must retain the CHP -funded officer for at least 12 months after the 36 months of federal funding have ended.

Applicants may request up to 2 percent of the federal award amount for direct costs associated with administering the award.

The estimated total program funding for FY2025 is $ 156.5 million , the award ceiling is $6,250,000, and 250 awards are expected. The application deadline is July 1, 2025.

The City of Wasco is considering applying for funding to hire two new police officers who would focus on violent crime and employ common- sense policing strategies to address various violent crime issues in Wasco, including the enforcement of gun laws, criminal gangs, drug manufacturing, dealing, trafficking, and dismantling gangs.

Fiscal Impact:

A minimum local cash match (cost share) requirement of 25 percent is necessary unless a waiver is approved; this funding will come from the General Fund. The maximum federal reimbursement is $125,000 for the three-year period (not $125,00 per year) for each Police Officer.

Attachments:

1. Resolution

35 of 143
RESOLUTION NO. 2025 - ______

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO APPROVING AN

APPLICATION FOR FUNDING AND THE EXECUTION OF A GRANT AGREEMENT AND ANY AMENDMENTS THERETO FROM THE FY2025 COPS HIRING PROGRAM (CHP) OF THE U.S.

DEPARTMENT OF JUSTICE, OFFICE OF COMMUNITY ORIENTED POLICING SERVICES

WHEREAS, the U.S. Department of Justice is authorized to make grants through the Office of Community Oriented Policing Services’ COPS Hiring Program (CHP) to advance public safety through community policing; and

WHEREAS, the CHP provides funds directly to agencies that have primary law enforcement authority to hire new or rehire existing career law enforcement officers to increase community policing capacity and crime-prevention efforts; and

WHEREAS, the City of Wasco has primary law enforcement authority for the local community by way of an agreement with the Kern County Sheriff’s Office and a newly established local law enforcement agency.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Wasco, as follows:

SECTION 1: It has reviewed and hereby approves an application to the FY25 COPS Hiring Program.

SECTION 2: Authorizes the City Manager, or designee, to act on the City’s behalf in all matters pertaining to this application.

SECTION 3: Authorizes the City Manager, or designee, to enter into and sign the grant agreement and any subsequent amendments with the U. S. Department of Justice and make any budget appropriation for the purposes of this grant.

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I HEREBY CERTIFY that the foregoing Resolution No. 2025 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on June 3, 2025, by the following vote:

COUNCIL MEMBERS: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA AYES:

NOES:

ABSTAIN:

ABSENT:

______________________________

VALENTIN MEDINA
MAYOR of the City of Wasco

Attest: _______________

_____________________________

MONICA FLORES, CPMC
DEPUTY CITY CLERK and Ex Officio Clerk of
The Council of the City of Wasco

37 of 143
.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Luis Villa, Public Works Director

DATE: June 3, 2025

SUBJECT: A pproval of the acceptance of the City of Wasco Public Facility Improvement Project and Authorization for the City Clerk to file the Notice of Completion.

Recommendation:

Staff recommends the City Council:
1) Approval of the acceptance of the City of Wasco Public Facility Improvement Project and authorize the City Clerk to file the Notice of Completion; and

Environmental Review:

Discussion:

On June 7, 2024, the City Council approved a contract with Crosswhite Construction Inc. to rehabilitate the Police Activities Building, located at 1276 Birch Ave., by providing construction services including ADA concrete improvements, insulation installation, framing, electrical work, drywall, painting, HVAC and garage door installation, plumbing, installation of a wrought iron gate, and other items not mentioned but to be included to match the proposed design works.

Crosswhite Construction Inc. has successfully completed its scope of work as per the approved agreement, facilitating the project's closeout.

STAFF REPORT
City of Wasco

38 of 143
Fiscal Impact:

The City budgeted $378,240 for the PAL building renovations in the CIP Budget Book FY 2023-2024. The city received an additional $463,523.86 after bid amounts came in over budget.

The contract amount for the PAL Building came in at $457,184.00. After incorporating the contractor’s change orders, which totaled $280,397.35, the grand total reached $737,581.35

Attachments:

1. Notice of Acceptance

2. Notice of Completion

3. Final Balancing Change Order

39 of 143

NOTICE OF ACCEPTANCE

NOTICE IS HEREBY GIVEN that the Public Works Director, City of Wasco, State of California, by and through the powers vested in his office by the Members of the City Council has reviewed and accepted as complete the work performed under contract by the Contractor.

The information pertinent to this Notice is as follows:

1. Owner: City of Wasco

2. Contractor: Crosswhite Construction Inc.

3. Surety of Faithful
Performance and
Labor and Material Bond: Western Surety Company

4. Contract For: City of Wasco Public Facility Improvements “20- CDBG-CV2-3-00010”

5. Date of Contract: June 7, 2024

6. Date of Completion: January 17, 2025

I, Luis Villa, hereby declare under penalty of perjury that the foregoing is true and the provisions of the contract have been met and are accepted on June 3, 2025.

Luis Villa
Public Works Director
City of Wasco

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Recording Requested By:

CITY OF WASCO
Maria Martinez, City Clerk

When Recorded Mail to:

City of Wasco
764 E Street
Wasco, CA 93280

NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:

1. The undersigned is OWNER or Agent of the OWNER of the interest or estate stated below in the property hereinafter described.

2. The FULL NAME of the OWNER is City of Wasco

3. The FULL ADDRESS of the OWNER is 746 8th Street, Wasco CA 93280

4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: In Fee.

(if other than fee, Strike "In Fee" and insert, for example, "Purchaser under contract of purchase," or "Lessee.")

5. The FULL NAMES and FULL ADDRESSES of ALL PERSONS, if any, WHO HOLD SUCH INTEREST or ESTATE with the undersigned as JOINT TENANTS IN COMMON are:

Names

Addresses

6. The full names and full addresses of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to:

Names

Addresses

7. A work of improvement on the property hereinafter described was COMPLETED January 17, 2025

8. The work of improvement completed is described as follows: City of Wasco Public Facility Improvements

9. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is: Crosswhite Construction Inc.

10. The street address of said property is: 1276 Birch Ave.

11. The property on which said work of improvement was completed is in the City of Wasco, County of Kern, State of California, and is described as follows:

Provide construction services including ADA concrete improvements, insulation installation, framing, electrical, drywall, painting, flooring, garage doors, plumbing, installation of a rod iron gate and other items not mentioned, but to be included to match proposed design works.

6/3/2025
Date Valentin Medina, Mayor, City of Wasco

Verification for INDIVIDUAL owner
I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the owner of the afo resaid interest or estate in the property described in the above notice; that I have said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

NOT APPLICABLE

Date and Place Signature of Owner named in paragraph 2

Verification for NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Mayor of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

6/3/2025, City of Wasco, CA ________________________
Date and Place Valentin Medina, Mayor, City of Wasco

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Public Facility Improvements 20‐CDBG‐CV2‐3‐00010
Project Manager: Aurelio Garcia
Project: Public Facility Improvement Project "PAL Building" The following item/s represent changes to the contract:

CO# Description Working Days
Adjustment
Date of Verbal /
Written Direction
CO-01 Demo & Re-Roof Building $57,365.00 34 7/17/24
Via e-mail
CO-02 Sewer $6,200.00 0 7/17/24
Via e-mail
CO-03 Classroom Electrical $3,880.00 9 7/17/24
Via e-mail
CO-04 Extra Framing + Alternate: Garage beam $20,247.00 0 8/29/24 Via e-mail
CO-05 Wrought Iron Fence + Alternate: Mesh screen,
gate $75,380.00 0 8/29/24
Via e-mail
CO-06 Mechanical HVAC $29,950.00 0 10/7/24
Via e-mail
CO-07 Classroom Renovation $2,800.00 0 10/10/24
Via e-mail
CO-08 Classroom Drywall, Stucco Eves $14,200.00 0 10/10/24 Via e-mail
CO-09 Beams, Rafter Tails & misc. framing improvements $14,717.00 0 10/25/24 Via e-mail
CO-10 Exterior concrete impovements $25,000.00 0 11/13/2024 Via e-mail
CO-11 ADA shower $22,000.00 0 11/15/2024
Via e-mail
CO-12 Fiber Reinforced Polymer (FRP) $5,582.35 0 12/4/24 Via e-mail
CO-13 Classroom Paint $2,100.00 0 12/19/24
Via e-mail
CO-14 ADA Ramps $1,475.00 0 1/13/25
Via e-mail
CO-15 Item 8. Garage Doors -$499.00 0 5/21/25
Via e-mail
TOTAL $280,397.35 43
$280,397.35
43 Original Contract Amount $498,684.00
-$18,500.00
-$36,500.00
$13,500.00
New Contract Amount $457,184.00
Net change by these change orders: $280,397.35
Net change by previous change orders: $0.00
$737,581.35
Date of Contract: June 7, 2024
Contractor Amount: $498,684.00
Contractor: Crosswhite Construction Inc.

Date: May 14, 2025
Final Balancing Change Order
Net contract amount, including these change orders:

Total amount of these change orders
Removed from the contract: Item # 9 "Mechanical," Via e-mail 7/17/2024 Removed from the contract: Item # 11 "Vinyl Flooring," Via NTA Letter 5/21/24 Added to the contract: Alt. 1 "Grind & Polish Concrete Floors," Via NTA Letter 5/21/24 Increase / Decrease in
Contract Price
Total amount of working days adjustment
1 42 of 143
Public Facility Improvements 20‐CDBG‐CV2‐3‐00010
Removed
-$18,500.00
Removed
-$36,500.00
Added Alternate 1 "Grind & Polish Concrete Floors"
$13,500.00
CO-01 Demo & Re-Roof Building
$57,365.00
CO-02 Sewer
$6,200.00
CO-03 Classroom Electrical
$3,880.00
CO-04 Extra Framing + Alternate: Garage beam
$20,247.00
CO-05 Wrought Iron Fence + Alternate: Mesh screen,
gate
$75,380.00
CO-06 Mechanical HVAC
$29,950.00
CO-07 Classroom Renovation
$2,800.00
CO-08 Classroom Drywall, Stucco Eves
Increase in Contract Price
Increase in Contract Price
Increase in Contract Price
Increase in Contract Price
After the building inspector completed his inspection, he observed that the east and south walls had too much rot to remain in place and required replacement. Rafters also needed to be replaced, and titan anchor bolts were missing around the perimeter walls. The roof valley above the structural beam needed to be repaired, along with a sagging beam over the garage doors. The front office's door and window also needed to be reframed, as they needed to be moved.

After receiving additional funds, the city decided to have the contractor install a 6-foot wrought-iron fence around the building. This included a rolling gate, one man gate, and a 1-foot security spike on top of the fence. The existing fence was removed as part of this change order. The alternative included an extra man gate and privacy screening between the south neighbor. These changes were made to improve the building's security.

After receiving additional funding, the city decided to restore the HVAC system. This time, it included a mini-split unit that conditions the front office, restrooms, break room, and office. This system has proven to be more efficient and lowers electricity usage. The gym also received a swamp cooler.

The city crew needed to access the walls and attic to add network cable to the front office. Since over half of the drywall from the ceiling had water damage, which caused mold to grow, it was decided to have the contractor demo the drywall and install can lights. The Classroom was not initially included in the bid.

Increase in Contract Price
Increase in Contract Price
Item # 9 "Mechanical"
Item # 11 "Vinyl Flooring"
Initially, the plan was to retain the framing along with the roof; however, after inspections revealed mold and rot, the During the demo phase, the electrical conduit leading to the classroom was cut and removed. This conduit was not originally included in the scope of work when it was bid. The contractor had to install wiring from the classroom to the front office to provide power and cover the wall with drywall. At this time, a city crew started to install the network cable to the building, granting a time extension to the contractor while the process was completed.

Increase in Contract Price
Increase in Contract Price
After the contractor ran his camera to confirm the direction of the sewer, it was discovered that the sewer only extended to the north end of the property, leaving the kitchen about 60 feet away from the sewer line. The original design included the sewer going to the south end by the kitchen. The contractor had to saw cut and demolish approximately 60 square feet of concrete to run the sewer line to the kitchen and then pour back about 60 square feet of concrete.

At the start of the contract, this item was removed from the bid schedule to remain within budget.

Decrease in Contract Price
Due to budget constraints, Staff removed this item form the Contractors scope of work. This change was documented in the Notice to Proceed Letter.

Decrease in Contract Price
After receiving additional funds, the city incorporated alternative 1 from the original contract to grind and polish the concrete floors.

Reasons for the Increase/ Decrease in Contract Price
2 43 of 143
Public Facility Improvements 20‐CDBG‐CV2‐3‐00010
$14,200.00
CO-09 Beams, Rafter Tails & misc. framing improvements
$14,717.00
CO-10 Exterior concrete impovements
$25,000.00
CO-11 ADA shower
$22,000.00
CO-12 Fiber Reinforced Polymer (FRP)
$5,582.35
CO-13 Classroom Paint
$2,100.00
CO-14 ADA Ramps
$1,475.00
CO-15 Item 8. Garage Doors
-$499.00
Increase in Contract Price
Increase in Contract Price
After demoing the drywall from the walls and ceiling, the classroom needed to be re-drywalled. This change order also includes the acrylic finish for the exterior walls and eves to ensure a uniform appearance for the building. This work was not part of the original scope of work.

Increase in Contract Price
Decrease in Contract Price
Increase in Contract Price
After receiving extra funds, the city decided to repair the broken concrete in front of the building, which posed potential trip hazards. By replacing the concrete, it also addressed poor drainage and alleviated the ponding water around the building.

The plans had incorrect dimensions, which caused the beams to be too short and require replacement. Additionally, the

plans specified 1x6, which failed the inspection but was called out in the plans. They needed to be replaced with 2x6 bracing. The perimeter framework requires titan bolts, as per the inspector, which were not specified in the plans. Rafter tails needed replacing, and carpenter trusses were not structurally sound and needed to be addressed, resulting in extra work for the framers.

The Classroomwas not originally included in the bid. This change order was added so that the contractor could paint the interior of the office using professional equipment to ensure that the paint job matches the appearance of the rest of the building, rather than having the city paint it themselves, which would result in a different texture from the rest of the structure building.

Increase in Contract Price
According to the plans, only the exterior door leading to the Classroomwas indicated to have an ADA ramp. The second entrance, which leads to the recreation room, also requires an ADA ramp. However, this ramp was not included in the plans, causing a change order.

Increase in Contract Price
After the funds were removed from item 11, the vinyl flooring, the contract required funding for the ADA showers, which were originally covered by the vinyl flooring item. This change order restored funding to this item, which was part of the bathrooms and ADA shower.

Increase in Contract Price
The plans did not include a fiber-reinforced polymer (FRP) for the bathroom walls, shower, and mop bucket area. This change order was added at the city's request. This FRP will greatly help keep the walls clean for many years.

After realizing that the power rollup garage doors would not fit above the opening, they were replaced with sectional, manually operated doors. Because the power openers were removed to lower the total cost, extra hardware was needed to make the garage doors functional, which only slightly decreased the price. 3 44 of 143
.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager
Keri Cobb, Community Development Director

DATE: June 3, 2025

SUBJECT: Adopt a Resolution Approving the Cost Report for Outstanding Fines and Abatement Costs, Assessing the Cost Thereof and Imposing Liens Pursuant to City of Wasco Municipal Code 1.20, 8.24, and 17.80

Recommendation:

Staff recommends the City Council:
1) Adopt a Resolution approving the Cost Report for outstanding Code Compliance fines and Abatement Costs and imposing liens on the subject properties as provided for in City of Wasco Municipal Code Chapters 1.20, 8.24, and 17.80; and

2) Finds that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15378, no environmental review is required.

Environmental Review:

Staff has reviewed the proposed for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.

Background:

This item is the annual Code Compliance approval of property liens for unpaid fines and abatement costs, where the Council reviews and confirms the abatement and outstanding fine amounts that are to be placed as liens on the 2024/25 tax rolls.

Discussion:

During the calendar year 2024 , several unpaid Code Compliance fines have accrued .

On May 12, 2025, an Administrative Hearing was held to allow any property owners to present additional evidence or testimony as to why their fines should be reduced and/or waived. Following the hearing, a letter of determination was sent to each property owner regarding the final status of their fines, notifying them that the Council meeting to

STAFF REPORT
City of Wasco

45 of 143
approve the submittal of the fines to the County Assessor’s Office would take place on June 3, 2025.

The attached Cost Report, Exhibit A, identifies the thirteen properties that have accrued administrative fines and abatement costs. These costs include the cost of accrued fines, City administrative costs (staff time), interest, and any abatement costs incurred by th e City, which total $14,474.00.

These properties have created a public nuisance to the surrounding areas of the City. Per these Chapters of the Municipal Code, the City of Wasco is eligible for reimbursement for these abatement costs and payment of these fines and has the authority to place assessments on the properties as a lien on the Property Tax Roll to facilitate the collection of these costs. The attached resolution will allow the City to place these costs on the 2024/25 property tax roll.

Attached to this resolution as Exhibit A is a complete list of the parcels to be assessed and the amounts to be placed as liens on the properties.

Fiscal Impact:

Allows the City to recover a total of $14,474.00 for reimbursement of incurred and unpaid abatement costs and fines.

Attachments:

1. Resolution

2. Exhibit A: Code Compliance Cost Report – Calendar Year 2024, Unpaid Administrative Fines

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RESOLUTION NO. 2025 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO APPROVING THE

COST REPORT FOR OUTSTANDING FINES, ASSESSING THE COST THEREOF AND

IMPOSING LIENS PURSUANT TO CITY OF WASCO MUNICIPAL CODE CHAPTERS

1.20, 8.24 and 17.80

WHEREAS, the properties described by the assessor’s parcel number and street address attached hereto as Exhibit “A” (the “Cost Report”) were determined to have created nuisances by violation of Wasco Municipal Code Chapters 8.24 and 17.80 which prohibit public nuisances such as hazardous weeds, debris, waste matter, open and abandoned structures and unpermitted land uses; and
WHEREAS, certain properties have accrued administrative fines and/or abatement costs which have gone unpaid, the costs of which are included in the written report attached as Exhibit “A”; and

WHEREAS, pursuant to Wasco Municipal Code Chapters 1.20, 8.24, and 17.80, the Cost Report shall be presented to the City Council for review and consideration pursuant to a noticed hearing; and

WHEREAS, a determination notice of unpaid administrative fines and abatement costs setting the Council consideration date and time for 6:00 pm on June 3, 2025, was sent to each respective property owner listed on the Cost Report attached in Exhibit A; and

WHEREAS, the City Council hereby finds and determines that the Cost Report is true and correct and that each open and abandoned structure and each property with weeds, debris, waste matter, and unpermitted land uses hereby constitutes a public nuisance.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Wasco, as follows:

SECTION 1: That the foregoing recitals and findings are true and correct and are incorporated herein by reference.

SECTION 2: That the Cost Report (Exhibit “A”) is hereby approved, and the cost allocated to each property is hereby charged and assessed to each property, and the charges shall constitute a lien on each property as shown on the most recent equalized property assessment roll of the County of Kern.

SECTION 3: The City Clerk of the City of Wasco shall send a certified copy of this resolution, along with the Cost Report (Exhibit “A”), to the Auditor-Controller of the County of Kern for inclusion of the liens described herein onto the property tax rolls for each property. 47 of 143

o0o-

I HEREBY CERTIFY that the foregoing Resolution No. 202 5 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on June 3, 2025, by the following vote:

COUNCIL MEMBERS: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA AYES:

NOES:

ABSTAIN:

ABSENT:

__________________________

VALENTIN MEDINA
MAYOR of the City of Wasco

Attest: _______________

__________________________________

MONICA FLORES, CPMC
DEPUTY CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco

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APN ADDRESS/LOCATION PROPERTY OWNER CASE# ADMIN CITATION

TOTAL COST (INCLUDES

STAFF COST & INTEREST)
029-031-25 2028 3RD ST. RAMIREZ RACHEL M 24-000004 $1,330 489-263-07 1730 GRANADA WY GARCIA GIOVANNI & VILLASANA

REBECCA
24-00005 $768
487-223-10 1025 ROSE ST DUENAS VICENTE P & DORA R 24-000008 $2,004 487-221-19 1008 ROSE ST LOPEZ TOMMY & MONICA A 24-000011 $400 029-031-25 2028 3RD ST. RAMIREZ RACHEL M 24-000016 $1,220 487-223-10 1025 ROSE ST DUENAS VICENTE P & DORA R 24-000076 $1,356 487-322-15 396 MESQUITE CT FRIAS NOLBERTO S 24-000098 $348 488-321-16 2702 MONDAVI CT. ROQUE ERIC 24-000106 $1,056 487-234-16 1225 IRIS ST. RAMIREZ AGUSTIN 24-000109 $1,056 489-263-07 1730 GRANADA WY GARCIA GIOVANNI & VILLASANA

REBECCA
24-000117 $1,056
488-301-16 1321 VIA BARCELONA CT GUTIERREZ LUCIA MARQUEZ 24-000120 $370 49 of 143
489-263-07 1730 GRANADA WY GARCIA GIOVANNI & VILLASANA

REBECCA
24-000142 $1,610

TOTAL –
Admin
Citations
$12,574

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030-350-05 12330 1ST FORK RD. LOS GATOS
CA 95033-8292
CHAVEZ RITO & M RAQUEL 24-000032 $1200-ABATEMENT
030-350-05 12330 1ST FORK RD. LOS GATOS
CA 95033-8292
CHAVEZ RITO & M RAQUEL 24-000067 $700 -ABATEMENT

TOTAL -
Abatements
$1,900

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.

TO: Honorable Mayor and Council Members

FROM: M. Scott Hurlbert, City Manager

DATE: June 3, 2025

SUBJECT: Adopt a Resolution Authorizing the City Manager or Designee to Approve Change Orders to the City Security System Project in the amount not to exceed $116,240.00 to address Police Department technology requirements, funded through the Police Department Technology Equipment Program Grant, in addition to the Professional Services Agreement with American Business Machines approved on July 18, 2023.

Recommendation:

Staff recommends the City Council:
1) Adopt a Resolution Authorizing the City Manager or Designee to Approve Change Orders to the City Security System Project in the amount not to exceed $116,240.00 to address Police Department technology requirements, funded through the Police Department Technology Equipment Program Grant, in addition to the Professional Services Agreement with American Business Machines approved on July 18, 2023; and

2) Find that this action is not a project under the California Environmental Quality Act Guidelines; therefore, pursuant to Section 15061(b)(3), no environmental review is required.

Environmental Review:

Background:

On July 18, 2023, the City Council approved a Professional Services Agreement with American Business Machines (ABM) for the City Security System Project in the amount of $367,385.89, with an authorized contingency of $37,000. The purpose of this Project was to modernize and replace the City’s outdated video management system (VMS) and surveillance camera infrastructure.

STAFF REPORT
City of Wasco

52 of 143

Since that time, the operational needs of the newly established Wasco Police Department have evolved significantly, requiring the addition of critical security infrastructure that was not foreseen during the initial project planning.

With the Police Department’s critical role in protecting the community, it’s important that their facilities have up- to-date, reliable, and secure surveillance and access control systems. As the Department continues to grow, these additional systems are needed to support its daily operations and help ensure the safety of its officers, its equipment, and the residents it serves.

The proposed Change Orders are in addition to the Professional Services Agreement with ABM, approved on July 18, 2023, and address solely the Police Department's specific needs using dedicated grant funds.

Discussion:

Since the project began, Staff has issued four (4 ) Change Orders directly relat ed to the Police Department facility needs. These Change Orders, summarized below, include the installation of additional cameras, expanded access control, and system enhancements necessary for the Police Department’s operations.

These changes will be fully funded by the Police Department Technology Equipment Program Grant, with costs not to exceed $116,240. This grant was not part of the original project budget and allows the Police Department's upgrades to move forward without using the City’s previously allocated capital improvement funds.

Change Order(s) Summary:

Change
Order # Description Amount
CO #1 Installation of 7 access control badge readers for the Wasco Police Department, including device licensing,
hardware, and labor for setup and configuration.
$26,013.20
CO #2 Purchase of 1 security camera, device license, and labor for installation and setup at the Courthouse for use by PD staff.
$2,042.74
CO #3 Purchase of 7 security cameras, long-range network radio, conduit mast, and labor for installation and configuration at the Police Activities League (PAL) building.
$4,055.11
CO #4 Install 1 CAT6 cable from the IDF to a door controller and camera, with surface raceway. Provide labor to install and integrate a door control unit into the City’s security system, and install and configure 1 CCTV camera into the existing video management system.
$7,313.00
Total $39,424.05

These additions were not part of the original project scope, but they are important to support the safety, security, and day -to-day operations of the Police Department’s facilities. Approving this change order will allow the work to move forward using the 53 of 143
dedicated grant funds, without impacting the City’s previously approved capital improvement budgets.

Fiscal Impact:

Funding for these PD-specific additions in the amount not to exceed $116,240.00 will be fully funded through the Police Department Technology Equipment Program Grant. This grant was not included in the original project funding plan and will cover all additional costs associated with these change orders. Appropriate adjustments to the existing Capital Improvement Project budgets (20225, 20226, 23016, and 23025) Funding Sources are required with approval of this item.

Attachments:

1. Resolution

2. Agreement No. 2023-040
54 of 143
RESOLUTION NO. 2025 -

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO AUTHORIZING THE

CITY MANAGER OR DESIGNEE TO APPROVE CHANGE ORDERS TO THE CITY SECURITY SYSTEM PROJECT IN THE AMOUNT NOT TO EXCEED $116,240.00 TO

ADDRESS POLICE DEPARTMENT TECHNOLOGY REQUIREMENTS, FUNDED THROUGH THE POLICE DEPARTMENT TECHNOLOGY EQUIPMENT PROGRAM GRANT.

WHEREAS, the City Council previously approved a Professional Services Agreement with American Business Machines (ABM) for the City Security System Project; and

WHEREAS, unforeseen needs related to the Wasco Police Department’s security infrastructure have arisen, requiring additional equipment and services not included in the original contract scope; and

WHEREAS, these additional requirements will be fully funded by the Police Department Technology Equipment Program Grant, which was not part of the original project budget.

NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Wasco , as follows:

SECTION 1: The City Manager or designee is hereby authorized to approve change orders to the City Security System Project in the amount not to exceed $116,240.00 to address Police Department technology requirements and update the affected Capital Improvement Project Funding Sources , as detailed in the staff report, funded through the Police Department Technology Equipment Program Grant.

-o0o-

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I HEREBY CERTIFY that the foregoing Resolution No. 2025 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on May 20, 2025, by the following vote:

COUNCIL MEMBERS: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA AYES:

NOES:

ABSTAIN:

ABSENT:

________________________________

VALENTIN MEDINA
MAYOR of the City of Wasco

Attest: _______________

__________________________

MONICA FLORES, CPMC
DEPUTY CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco

56 of 143

PROFESSONAL SERVICE AGREEMENT
THIS AGREEMENT ( the " Agreement") made this _ day of_ 2023, by and between the City of Wasco, hereinafter " City", and American Business Machines, a California Corporation, hereinafter " Contractor,"
WHEREAS, City wishes to hire Contractor to provide security surveillance services as more particularly described in Exhibit A attached hereto and which are incorporated herein by this reference ( the " Services") pursuant to the terms and conditions hereinafter described and Contractor is agreeable thereto.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth hereinafter, the parties agree as follows:

1. The parties incorporate the foregoing recitals as if fully set forth herein verbatim.

2. Contractor shall provide the Services pursuant to the terms and conditions of this Agreement. In the event Contractor contracts with others ( the " Subcontractors") to perform some of the Services, all Subcontractors shall be duly licensed or certified for the Services each is to perform and City shall have the right to review the credentials of all such Subcontractors and to reject any in City' s sole and absolute discretion.

3. Contractor shall provide the Services for a fee not to exceed $ 367,386 ( the Fee") as more particularly described in Exhibit " B" attached hereto and by this reference made a part hereof. Contractor shall be paid upon completion of the Services, or upon completion of milestones agreed by the parties in writing, to the reasonable satisfaction of City and upon presentation of an invoice upon completion of the milestones and/ or Services the " Invoice"). The Invoice shall describe the Services performed and such other information as reasonably required by City. Payment shall be made promptly upon approval by the City Manager.

4. The Services shall be completed no later than 6 months from issuance of a notice to proceed, provided, however, that if the parties wish to extend the term of the Agreement, the City Manager is authorized to do so on behalf of the City in his sole discretion and without further approval of the City Council. Notwithstanding the foregoing, City may terminate this Agreement at any time upon ten ( 10) days prior written notice to Contractor in which event, Contractor shall be entitled to that portion of the Fee represented by the amount of the Services performed by Contractor to the date of termination as reasonably determined by City.
1 Aug22
57 of 143

5. ( a) Contractor, at Contractor' s sole cost and expense, shall maintain throughout the term of this Agreement all Worker' s Compensation Insurance where and in the amounts required by law.
b) Contractor, at Contractor' s sole cost and expense, shall maintain throughout the term of this Agreement a Comprehensive General Liability Insurance Policy from a company approved by City for protection against liability to the public arising as an incident of Contractor' s performance hereunder in amounts not less than $ 1 million per occurrence ( the " Policy"). The Policy shall be primary insurance naming City, its officers, councilpersons, employees, contractors, and representatives as additional insureds and affording City at least 10 days' notice prior to cancellation or reduction of coverage. In the event the Policy shall lapse or be canceled, City may, at City' s sole discretion, terminate this Agreement without further notice to Contractor. Contractor shall provide City with a Certificate of Insurance verifying Consultant' s compliance with the foregoing.

6. Information, data, plans and specifications, deliverables, and all other documents prepared by Contractor or others for City will automatically be vested in the City and no further agreement will be necessary to transfer ownership to the City.

Contractor hereby assigns all copyrights to all of the foregoing to City. Contractor shall retain and maintain the foregoing documents for City in its office at no additional cost to City. A final set shall be delivered to City digitally, manually or hand carried. Contractor shall release all such files and documents as instructed by City from time to time, and all such files and documents shall belong to City.

7. All notices required to be given under this Agreement or by law shall be in writing and shall be deemed served if personally delivered or on the next business day following deposit of the notice with an overnight delivery service, provided the overnight carrier' s records confirm delivery, or two business days after deposit in the United States mail, postage prepaid or when sent by confirmed facsimile or electronic mail (" email") or upon mailing in the United States mail, postage prepaid, certified, return receipt requested with the date of signing the return receipt ( or refusal to do so) as the date of service. Notices shall be sent to the following addresses: if to City - City Manager, 746 8th Street, Wasco, California 93280, Fax -( 661) 758- 5411, Email - cityclerk@cityofwasco. org; or if to Contractor, Bree Jauch, 821- 181h Street, Bakersfield, California, 93311, Fax: ____ , Email- bjauch @ abmJ. com. Any party may change any of the foregoing as it relates to the party by giving written notice to the other party of the change in the manner set forth herein.

8. Time is of the essence with regard to each covenant, condition and provision of this Agreement.

9. This Agreement shall be governed by and construed in accordance with the laws of the State of California.
2 58 of 143

10. This Agreement constitutes the entire agreement between the parties with regard to the subject matter herein and supersede all prior oral and written agreements and understandings between the parties with respect thereto.

11. Contractor' s services are utilized by City only for the purpose and to the extent set forth in this Agreement and Contractor' s relationship to City shall, during the term of this Agreement, be that of an independent contractor.

12. This Agreement may be executed in counterparts. A facsimile or electronic copy of this fully executed Agreement shall be as effective as the original for all purposes.

13. Waiver by a party of any provision of this Agreement shall not be con~ idered a continuing waiver or a waiver of any other provision, including the time for performance of any such provision.

14. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto, and their respective heirs, successors, and assigns.

15. If any term, provision, covenant or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions shall remain in full force and effect and not be affected, impaired, or invalidated thereby.

16. City and Contractor each acknowledge that each party and their respective legal counsel have reviewed this Agreement and agree that this Agreement is the product of negotiations between the parties. This Agreement shall be interpreted without reference to the rule of interpretation of documents that uncertainties or ambiguities therein shall be determined against the party so drafting the Agreement. 1 7. This Agreement may not be altered, amended, or modified except by a writing executed by duly authorized representatives of all parties.

18. In the event any action or proceeding is instituted arising out of or relating to this Agreement, the prevailing party shall be entitled to its reasonable attorney' s fees and actual costs.

19. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto, and their respective heirs, successors, and assigns.

20. Contractor shall not assign this Agreement or any part thereof to any other entity or individual without City' s prior written consent, which consent may be given or denied in City' s sole discretion.
3 59 of 143
IN WITNESS WHEREOF, the parties have executed this Agreement on the date first hereinabove written.

City of Wasco, California, " City"
M. Scott Hurlbert, City Manager
American Business Machines
4 60 of 143
EXHIBIT " A"
American Business Machine' s Statement of Work]
5 61 of 143
STATEMENT OF WORK City of Wasco
American Business Machines proprietary and confidential Page 1 ABM Security Solutions Department
Statement of Work
Prepared for:

Revision 2.0
09‐02‐ 2021
American Business Machines
821 18th St
Bakersfield, CA 93301
661) 324‐ 4741
City of Wasco
62 of 143
STATEMENT OF WORK City of Wasco
American Business Machines proprietary and confidential Page 2 This document contains confidential and proprietary information of American Business Machines, Inc. It may not be reproduced in whole or in part, and may not be disclosed in whole or in part, without the written authorization of American Business Machines, Inc.

TABLE OF CONTENTS

1. OVERVIEW AND PROJECT SCOPE…………………………………………………………………….…….…..3

2. CITY OF WASCO REQUIREMENTS……………………………………………….………………………………3

3. PROPOSED SOLUTION AND CONFIGURATION……………………………………………………………. 3

4. PROJECT DELIVERABLE……………………………………………………………………………………………….4

4. 1 SOFTWARE

4. 2 HARDWARE

4. 3 PROFESSIONAL SERVICES

4. 3. 1 INSTALLATION AND CONFIGURATION SERVICES

4. 3. 2 TESTING

4. 3. 3 TRAINING

5. RESPONSIBILITIES MAINTANANCE WARRANTY AND ASSUMPTIONS……….……………….. 5

5. 1 CITY OF WASCOS RESPONSIBLILITIES

5. 2 AMERICAN BUSINESS MACHINES RESPONSIBILITIES

5. 3 MAINTANANCE

5. 4 WARRANTY

5. 5 ASSUMPTIONS

6. PROJECT SCHEDULE AND MANAGEMENT PLAN…………………………………………………………7

6. 1 PRELIMINARY PROJECT TIMELINE

6. 2 LOCATION AND CONTACT INFORMATION

6. 3 PROJECT CHANGE ORDER PROCEDURE

6. 4 PROJECT SCHEDULING AND CANCELLATION POLICY

6. 5 WARRANTY OF SERVICES

6. 6 PROFESSIONAL SERVICES COMMITMENT

7. Financial Considerations………………………………………………………………………………………… 8 The scope of this document is for descriptive purposes only. Nothing herein is intended to enlarge or alter any obligations or provisions under the applicable professional services agreement, end user license, or support and maintenance agreement, including, without limitation, the disclaimers and limitations of liability contained therein. 63 of 143
STATEMENT OF WORK City of Wasco
American Business Machines proprietary and confidential Page 3

1. OVERVIEW AND PROJECT SCOPE
City of Wasco is looking to upgrade the current aging camera systems and expand to add camera coverage for interior, exteriors, yards, sewer lift stations, pump sites, transit vehicles, POD locations, and various other sites throughout the city.

ABM has prepared recommendations for a solution that addresses the stated objectives and high‐ level requirements based on information provided from the city during the RFP process. The proposed solution leverages AXIS cameras and Milestone Xprotect Professional+ VMS to design an environment that combines detailed tracking and ease of use with high availability and security. AXIS is the market leader in network video. They invented the world’ s first network camera back in 1996 and have been innovators in video surveillance ever since, increasing the security of millions of people worldwide and helping to meet the growing need for a smarter, safer world.

2. CITY OF WASCOS REQUIREMENTS
Initial review of City of Wasco’ s Bid requirements, as well as current environment, have been performed in order to assess the actual needs as it relates to this project. The information obtained forms the basis for assessing the activities and work effort associated with this engagement. Based on the initial requirements gathering process, which have been documented in the Overview and Project Scope Section, as well as below, the following outlines the scope of the proposed project.

The scope of this project includes the delivery, installation, and configuration of AXIS, Milestone, Cradlepoint, Ubiquity, and Solis Solar components to meet City of Wasco’ s requirements as documented in the City of Wasco’ s RFP City Security System document, and in ABM’ s response to the RFP see attached) The solution will be installed based on Implementation Schedule agreed on by both American Business Machines and City of Wasco.

General Configuration Requirements
Provide security cameras and access control system that will provide expanded coverage of the city and city sites.

3. PROPOSED SOLUTION AND CONFIGURATION
Based on the requirements within this SOW, ABM has formulated a proposed solution and configuration to meet the needs of City of Wasco as they are outlined.

City of Wasco Security Camera Recommended Equipment and Solution ABM will be installing a Milestone Husky rack mounted Server/ NVR System with new Axis Camera and utilizing many city owned cameras from various manufacturers.

ABM will install and configure the new NVR’ s
ABM will install new cameras at existing locations swapping camera for camera where proposed.

ABM will setup the mobile client on mobile phone/ devices 64 of 143
STATEMENT OF WORK City of Wasco
American Business Machines proprietary and confidential Page 4 ABM will train user on how to use NVR software.

4. PROJECT DELIVERABLES
Based on the initial assessment of City of Wasco’ s environment and the project scope, the following are the project deliverables identified for this project.

4. 1 SOFTWARE
The following section lists all of the Milestone and/ or third‐ party software that will be installed by ABM as a part of this project.

Milestone Xprotect Professional+ NVR Software
Milestone Xprotect Professional+ PC Client Software
Milestone Xprotect Mobile for Mobile Devices
All outlined software to be delivered, installed, and configured by ABM Professional Services

4. 2 HARDWARE
The following section lists all of the Milestone, Axis, and/ or third‐ party hardware that will be installed by ABM as a part of this project.

The hardware listed under Financial Consideration” will be included for this project.

Sourcing of any hardware, which is not explicitly listed in this section, is the sole responsibility of customer. All AXIS equipment comes with a 5‐ year manufacture parts warranty, this does not include labor.

4. 3 PROFESSIONAL SERVICES
Process consulting, AXIS software configuration, installation and training services will be provided as a part of this project. These services include all of the necessary technical resources required to effectively assess, develop, install and configure the solution described in this SOW and to train City of Wasco’ s designated personnel.

4.3.1 Installation and configuration services
The following installation and configuration activities are considered within the scope of this project:

Installation, activation and configuration of the base Server and Milestone Xprotect Software.

Installation and configuration of cabling and cameras as described in RFP.

Quote based upon ideal pathway conditions, if any repair or instillation of pathways are required additional 65 of 143
STATEMENT OF WORK City of Wasco
American Business Machines proprietary and confidential Page 5 charges may apply.

4.3.2 Testing
The following outlines the scope of the Testing activities for the project:

Conduct end‐ to‐ end solution testing with designated City of Wasco’ s representatives.

Upon completion of the installation of the NVR and Cameras, the system will be configured to meet City of Wasco’ s needs and tested to insure all components work within the environment.

4.3.3 Training
ABM will provide general Milestone and Axis Camera training using a train the trainer” methodology for a predetermined set of users for each type of training. Training will take place in an informal setting upon setup of the system and will consist of general administration activities. Training will consist of 16 total hours. Typically, scheduled as 4‐ hour System Administration Trainings and 1‐ hour End Users Trainings. However, training hours can be used as desired, but must be scheduled and used in no less than 1‐ hour increments.

5. RESPONSIBILITIES AND ASSUMPTIONS

5. 1 City of Wasco’ s Responsibilities
City of Wasco shall perform the following, at no charge to ABM, in order to ensure successful completion of this project. If these functions cannot be met, a project change request may be made to this SOW.

Hardware:

Provide access to an area to house the Milestone NVR server.

Server Will require 2U’ s of rack space.

Network:

Provide adequate bandwidth between servers, devices and applicable remote locations.

Provide an onsite network engineer during installation to rectify any network connectivity issues Software:

Provide all needed software not stated as being supplied by Milestone, Axis, or ABM.

Project Management:

Identify City of Wasco’ s Project Manager/ Project Coordinator to perform the following functions:
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STATEMENT OF WORK City of Wasco
American Business Machines proprietary and confidential Page 6 Serve as the interface between City of Wasco and ABM resources participating in the project to coordinate and administer project changes in conjunction with other project managers.

Obtain and provide information, data, decisions and approvals within mutually agreed time constraints, as well as assist in resolution of issues and escalations within the City of Wasco’ s organization.

Provide key contact information for the ABM technical support team.

Review and approve all project change requests.

Environment:

Provide adequate workspace for setup and testing to facilitate the project onsite activities.

Insure that appropriate and adequate power and cooling are HVAC) is tested and provisional for all equipment affected by this project.

Provide adequate access to all required systems and locations for ABM Engineers.

Ensure all users’ system meet the minimum requirements for the proposed software, as identified by ABM in Appendix A section.

Assume full responsibility for management, administration and support of all hardware associated with this project.

5.2 ABM Responsibilities
The following represents ABM’ s responsibilities for this project:

Identify an ABM Project Manager/ Project Coordinator to perform the following functions:
o Serve as an interface between City of Wasco, ABM and hardware and software providers. o Manage master schedule for the project.
o Document System Configurations.
o In cooperation with City of Wasco’ s Project Manager and ABM, coordinate and administer project changes.
o Obtain and provide information, data, decisions and approvals within mutually agreed upon time constraints.
o Assist in resolution of project issues and escalations.

Provide software as listed in the Project Deliverables section of this SOW.

Provide installation and configuration services as listed in the Project Deliverables section of this SOW.

Provide training as listed in the Project Deliverables section of this SOW.

Identify support technician( s) to manage and ensure the target devices are in proper operating condition.

5.3 Maintenance optional)
The following applies to camera maintenance
Maintenance Option‐ Per Customers Request‐ Monthly Price to be Determined o Maintenance shall be performed Bi‐ Annually twice a year) 24 hours minimum 67 of 143
STATEMENT OF WORK City of Wasco
American Business Machines proprietary and confidential Page 7 o Cameras domes shall be cleaned
o Cameras shall be focused if applicable
o Total Cost to be determined based upon final hardware and software acquired.

On‐ Site Service‐ Per Customers Request
o On‐ Site Service calls initiated by City of Wasco will be billed at 160/ hour. o For cameras exceeding height of 15ft a scissor lift shall be provided by ABM and billed at 150 each day.

5. 4 Warranty
The following applies to Axis equipment warranty
Cameras
o All AXIS cameras shall include a standard 5‐ year factory warranty. o Warranty shall be for cameras only, it does not include labor or shipping.

NVR
o NVR shall include a standard 3‐ year factory warranty. o Warranty shall be for NVR only, it does not include labor or shipping.

5.5 Assumptions
The following assumptions apply to this project:

City of Wasco will allow authorized ABM technicians access to all areas necessary to complete the project from 8: 00am to 5: 00pm, Monday through Friday, or any other time required as mutually agreed upon by both parties. Any areas of high security or hazards should be made known to ABM prior to arrival for installation.

ABM will have administrative access to all servers, and domains necessary to for this installation, or a City of Wasco’ s IT contact with the necessary administrative access will be readily available during the installation process
Neither Milestone, Axis, nor ABM are liable for any loss of data during, or as a result of this project.

In accordance with the Project Change Order outlined within this SOW, any changes to this SOW must be made in writing using a Change Request Form. Verbal changes will not be valid.

Unless otherwise stated, there is no implied warranty or commitment for ongoing support. Any additional requests for services after project completion may be subject to additional charges on travel, labor and material bases.

Project pricing is based on all work being completed as a continuous effort. Disruption of this continuous effort beyond the control of ABM may require additional costs in labor and materials. 68 of 143
STATEMENT OF WORK City of Wasco
American Business Machines proprietary and confidential Page 8

6. PROJECT SCHEDULE AND MANAGEMENT PLAN

6. 1 Preliminary project timeline
Based on the proposed activities, it is estimated that the project will take approximately 3‐6 months to complete from the agreed upon start date and based on availability to be on site subject to change), provided the effort and schedule are continuous and that all required City of Wasco’ s resources are made available in a timely manner. This includes all project related activities, as outlined in the below Task Breakdown.

Throughout the project life cycle, project planning will take place to ensure all team members are aware of the implementation plan, schedule, etc. ABM will work diligently with City of Wasco to accommodate schedule requirements upon receipt of the SOW. ABM Project Managers will work together to finalize the deployment schedule after project kickoff. All other terms and conditions for this engagement shall be in accordance with the Professional Services Agreement.

6.2 Location and Contact Information
The solution described in the sections above will be implemented at the below noted location( s). Additionally, the primary business and IT contacts are listed below:

PRIMARY CONTACT AND LOCATION IT CONTACT AND LOCATION
NAME Neomi Perez Scott Hurlbert Secondary) NAME DiamondIT ADDRESS 746 8th St., Wasco Ca 93280 ADDRESS 8701 Swigert Ct, Bakersfield, CA 93311 PHONE 6617790091 6617587215 PHONE 6618335600
EMAIL neperez@cityofwasco. org
schurlbert@cityofwasco. org
EMAIL Support@diamondit. pro

6. 3 Project Change Order and Procedure
Changes in scope, deliverables or any other input or output that materially impacts the project must be tracked and formally managed. Fundamentally, once a change condition is identified, there are three 3) steps involved with project change management:

Submittal of Change Request Form CRF)
Approval/ Rejection of CRF
Modification/ Adjustment of project, if required
The CRF process is executed by the ABM Project Manager in cooperation with the City of Wascos Project Manager.

6. 4 Project Scheduling and Cancelation Policy
69 of 143
STATEMENT OF WORK City of Wasco
American Business Machines proprietary and confidential Page 9 ABM will work diligently to accommodate scheduling requirements. On site work must be scheduled within a three 3) week minimum advanced notice. ABM recognizes that circumstances may arise that necessitate the cancelation or rescheduling of the solution implementation. Scheduling changes requested more than fourteen 14) business days prior to the scheduled implementation will be accommodated with no charge to City of Wasco. As ABM reserves Professional Services resources in accordance with requested implementation date, changes to the schedule requested within fourteen 14) business days of the scheduled implementation date are subject to a fee of up to, and including, the full cost of the associated Professional Services fees.

6. 5 Warranty of Hardware
In addition to the warranties in the PSA and subject to limitations of the PSA, AXIS provides a warranty for its Hardware for a period of five 5) years after the ordering process; this does not include ABM labor.

ABM makes no warranty for proper functioning of City of Wasco supplied equipment, including but not limited to PC’ s, servers and network components.

Unless otherwise agreed and documented in the PSA, ABM makes no warranty for the proper functioning of City of Wasco proprietary network, server or workstation software. Proprietary is defined for this purpose as any software packages that are not sold by ABM.

6. 6 Professional Services Commitment
ABM, a local leader in the imaging industry, has the technical and business know‐ how to assist City of Wasco with this effort and the team looks forward to working with the City of Wasco Project Management Team in this important project.

If you have any questions about this SOW, or project in general, please contact the ABM Project Manager or your ABM Account Executive listed below:

ABM SECURITY SPECIALIST ABM ACCOUNT EXECUTIVE
NAME Ronnie Lemen NAME Bree Jauch
TITLE Security Solutions Account Executive TITLE Major Account Representative ADDRESS 821 18th St.

Bakersfield, CA 93311
ADDRESS 821 18th St.

Bakersfield, CA 93311
PHONE 661. 747. 2719 PHONE 805‐ 864‐ 5163
EMAIL rlemen@abm1. com EMAIL bjauch@abm1. com
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STATEMENT OF WORK City of Wasco
American Business Machines proprietary and confidential Page 10

7. FINANCIAL CONSIDERATIONS
Please refer to quote submitted in RFP.

Invoicing for Hardware
50% of Project Cost is due upon signing of contract. The remaining 50% will be due upon project completion.

X
Customer
M. Scott Hurlbert
71 of 143
EXHIBIT " B"
Contractor Fee Breakdown]
6 72 of 143
Figure 6
Attachment L" The Itemized Additional Installations Proposal Summa City Security System
ITEM
NO.

ITEM

TOTAL PRICE
includes full installation with
hardware and materials)
1 Camera(s) installation at one ( 1) City building site Booth Buildings) 19, 321.00
2 Twelve ( 12) current and future City well sites 45, 828.00 3 Three ( 3) current sewer lift station locations 11 457.00 4 Up to three ( 3) transit/bus stop locations 36,702.00 5 Cameras at the Amtrak Pedestrian Tunnel Facility 10, 985.00 6 Cameras at the Poso Underpass Facility 24, 620.00
148,913.00 plus
TOTAL BID AMOUNT: applicable tax
Ryan Jones, General Manager
Printed Name / Title
d ¢
Signature
American Business Machines
Company
Contractor's License Number/ Expiration Date

MUST BE SUBMITTED WITH PROPOSAL
City of Wasco RFP City Security System — Addendum 1 Page 113 73 of 143
Attachment J" Base Proposal Summary
City Security System
ITEM
NO.
1 ITEM

TOTAL PRICE
includes full installation with
hardware and materials)
Video Management System 32, 090.00
2 3
Cost to Integrate existing cameras to new VMS
35, 350.00
Cost of all new proposed cameras
27, 637.00
4 Access Control module
1,538.00
5 Access Control at four ( 4) locations
11, 772.00
6 Integration of all eight ( 8) solar camera " Pods" stations 96, 742.00
7 Surveillance cameras in transit vehicles
36, 702.00
241,831.00 plus
TOTAL BID AMOUNT: applicable tax
Ryan Jones, General Manager
Acknowledgment of Addenda
Addendum No. initial
Printed Nime / Title
fS.:p'nature
American Business Machines
Company
1043796 8/31/2023
Contractor's License Number / Expiration Date
Selection of bidder shall be based on the best responsive and responsible bid for the combined total of all items. The City has the option to reject all bids with or without cause. The City also may at its discretion remove any item(s) from this project. It is understood that the foregoing quantities are approximate only and are solely for the purpose of facilitating the comparison of bids, and that the contractor's compensation will be computed upon the basis of the actual quantities in the complete work, whether they be more or less than those shown.

MUST BE SUBMITTED WITH PROPOSAL
City of Wosco RFP City Security System Page 140
74 of 143

AMERICAN
BUSINESS t --

MACHINES
821 18th Street
Bakersfield, CA 93301
661.324.4741
5 L:A oft'
DATE: 7/6/2023

QUANTITY
3 3
3 3
DESCRIPTION UNIT PRICE TAXABLE? AMOUNT
Transit/Bus Stop Locations
Axis P4707-PLVE Dual Lens IP Camera 978.00 T 2,934.00
Axis T98A18-VE Surveillance Cabinet 309.00 T 927.00
Axis T91D61 Wall Mount 60.00 T 180.00
Axis T94NO2D Pendant Kit 83.00 T 249.00
3 Solis Solar Panel with Battery Backup ( 3 Year Warranty on Parts and Batteries)
7,194.00 T 21,582.00
3 Installation and Configuration Labor per new Camera 1,600.00 4,800.00 3 Installation Labor for Solar Solution 1,800.00 5,400.00 3 Milestone Xprotect Professional+ Device License 177.00 531.00

99.003 3 Years Care Premium for XProtect Professional+ DL 33.00 8 Repair Labor for POD's. Camera, Batteries, and other equipment may be required.

POD Evaluation and Basic Repair Labor/ or install for new cameral 1,600.00 0 12,800.00 Axis P3719-PLE - 4 Sensor IP Camera8 1,549.00 T 12,392.00 8 Axis T94N01 D Pendant Kit 90.00 T 720.00
8 Axis T91D61 Wall Mount Kit 90.00 T 720.00
8 Axis T98A18-VE Surveillance Cabinet 280.00 T 2,240.00 8 Ubiquity Point to Point 179.00 T 1,432.00
50,358.007
Solis Solar Panel with Battery Backup ( 3 Year Warranty on Parts and Batteries)
7,194.00 T
8 Installation Labor for Solar Solution 1,800.00 14,400.00 8 Milestone Xprotect Professional+ Device License 177.00 1,416.00 8 3 Years Care Premium for XProtect Professional+ DL 33.00 264.00 Well Sites
12 Axis P3719-PLE - 4 Sensor IP Camera 1,549.00 T 18,588.00 12 Axis T94N01 D Pendant Kit 90.00 T 1,080.00
12 Axis T91D61 Wall Mount Kit 90.00 T 1,080.00
12 Axis T98A18-VE Surveillance Cabinet 280.00 T 3,360.00 12 Installation and Configuration Labor for Camera 1,600.00 19,200.00 12 Milestone Xprotect Professional+ Device License 177.00 2,124.00 12 3 Years Care Premium for XProtect Professional+ DL 33.00 396.00 Sewer Lift Station
4,647.00
270.00
3 Axis P3719-PLE - 4 Sensor IP Camera 1,549.00 T
3 Axis T94N01 D Pendant Kit 90.00 T
3 Axis T91 D61 Wall Mount Kit 90.00 T 270.00
3 Axis T98A18-VE Surveillance Cabinet 280.00 T 840.00
3 Installation and Configuration Labor for Camera 1,600.00 4,800.00 3 Milestone Xprotect Professional+ Device License 177.00 531.00 3 3 Years Care Premium for XProtect Professional+ DL 33.00 99. 00 y Transit Vehicle
4 Axis P3925-LRE IP Camera 829.00 T 3,316.00
75 of 143
QUANTITY DESCRIPTION UNIT PRICE TAXABLE? AMOUNT
2 Axis P3935-LR IP Camera 509.00 T 1,018.00
2 8 Port POE Switch for Vehicles 249.00 T
T
498.00
5,978.002 Craddlepoint R2105 5G Router ( City Provided Data Plan Required) 2,989.00 2 Fanless Rugged Mini PC 2,379.00 T 4,758.00
2 Installation and Configuration Labor per Vehicle 4,800.00 9,600.00 6 Milestone Xprotect Professional+ Device License 177.00 1,062.00 6 3 Years Care Premium for XProtect Professional+ DL 33.00 198.00 City Hall
25,525.00 T 25,525.001 Milestone Husky IVO 1800 Rack Mount 2U 96TB 1 5 Years 4H Mission Critical - 1800R 2,400.00 2,400.00 1 5 Years Keep Your Hard Drive - 1800R 325.00 325.00
1 Milestone Xprotect Professional+ Base Server License
1 Installation and Configuration of Core NVR Server 3,840.00 3,840.00 6 Labor to reset and clean existing cameras to be kept in place 800.00 4,800.00 2 Axis M3116-LVE IP Camera 409.00 T 818.00
2 Installation and Configuration Labor per new Camera 1,600.00 3,200.00 8 Milestone Xprotect Professional+ Device License 177.00 1,416.00 3 Years Care Premium for XProtect Professional+ DL 33.00 264.00 2 Camden Electronic Strike 478.00 T 956.00
2 Axis A1610 2 Door Controller 769.00 T 1,538.00
4 Axis A4020 - E Card Reader 199.00 T 796.
00 4 Labor for Access Control Install Per r Door 2,400.00 9,600.00 2 Milestone Xprotect Professional+ Device License 177.00 354.00 2 3 Years Care Premium for XProtect Professional+ DL 33.00 66.00 11 Public Works
7 Labor to reset and clean existing cameras to be kept in place 800.00 5,600.00 1 Axis M3116-LVE IP Camera 409.00 T 409.00
1 Axis P3719-PLE - 4 Sensor IP Camera 1,549.00 T 1,549.00 1 Axis T94N01 D Pendant Kit 90.00 T 90.00
1 Axis T91 B67 Pole Mount 93.00 T 93.00
2 Installation and Configuration Labor per new Camera 1,600.00 3,200.00 9 Milestone Xprotect Professional+ Device License 177.00 1,593.00 9 3 Years Care Premium for XProtect Professional+ DL 33.00 297.00 Annex and Old Courthouse
14 Labor to reset and clean existing cameras to be kept in place 800.00 11,200.00 1 Axis M3116-LVE IP Camera 409.00 T 409.00
1,909.00 T 1,909.001 Axis P5655 - E 6 - Hz PTZ IP Camera 1 Axis T91 G61 Wall Mount 189.00 T 189.00
1 Axis T91 B57 Pole Mount 109.00 T 109.00
2 Installation and Configuration Labor per new Camera 1,600.00 3,200.00 1 85ft Boom Lift Rental for Water Tower 2,500.00 2,500.00 16 Milestone Xprotect Professional+ Device License 177.00 2,832.00 3 Years Care Premium for XProtect Professional+ DL 33.00 528.00 717Wastewater
5 Labor to reset and clean existing cameras to be kept in place 800.00 4,000.00 3 Axis M3116-LVE IP Camera 409.00 T 1,227.00
3 Installation and Configuration Labor per new Cam 2 of 3 1,600.00 4,800.00 76 of 143
QUANTITY DESCRIPTION UNIT PRICE TAXABLE? AMOUNT
8 Milestone Xprotect Professional+ Device License 177.00 1,416.00

4.,
3 Years Care Premium for XProtect Professional+ DL 33.00 264.00 Animal Control
3 Labor to reset and clean existing cameras to be kept in place 800.00 2,400.00 5 Axis M3116-LVE IP Camera 409.00 T 2,045.00
5 Installation and Configuration Labor per new Camera 1,600.00 8,000.00 8 Milestone Xprotect Professional+ Device License 177.00 1,416.00 8 3 Years Care Premium for XProtect Professional+ DL 33.00 264.00 Antrack Pedestrian Tunnel Facility
4 Axis M3267-LVE IP Dome Camera 879.00 T 3,516.00
1 8 Port POE Switch 229.00 T 229.00
4 Installation and Configuration Labor per new Camera 1,600.00 6,400.00 4 Milestone Xprotect Professional+ Device License 177.00 708.00 4 3 Years Care Premium for XProtect Professional+ DL 33.00 132.00 Poso Underpass Facility
2 Axis M3267-LVE IP Dome Camera 879.00 T 1,758.00
1 8 Port POE Switch 249.00 T 249.00
2 Installation and Configuration Labor per new Camera 1,600.00 3,200.00 2 Milestone Xprotect Professional+ Device License 177.00 354.00 2 3 Years Care Premium for XProtect Professional+ DL 33.00 66.00 Booth Building
7 Axis M3267-LVE IP Dome Camera 879.00 T 6,153.00
2 8 Port POE Switch 249.00 T 498.00
7 Installation and Configuration Labor per new Camera 1,600.00 11,200.00 7 Milestone Xprotect Professional+ Device License 177.00 1,239.00 7 3 Years Care Premium for XProtect Professional+ DL 33.00 231.00 SUBTOTAL $ 370,527.00
TAX RATE 8.25%
SALES TAX 15,633.92
OTHER
Acceptance:

I accept the above - mentioned products and services and agree to pay total amount due at time of delivery.

X
Customer Acceptance
Thank you,
Ronnie Lemen
American Business Machines
rlemen(aabm1.com
Date
Purchase Order

Page 3 of 3 ends

77 of 143
DATE: 7/12/23
QUANTITY DESCRIPTION UNIT PRICE TAXABLE? AMOUNT
Point to Multi- Point Solution
5 Ubiquity Wave AP Micro Radio 579. 00$ T 2, 895. 00$ 12 Ubiquity Wave Nano Client 249. 00$ T 2, 988. 00$ 6 Ubiquity Wave Long- Range Client 349.00$ T 2, 094. 00$ 5 Tower Radio Installation 1,600. 00$ T 8, 000. 00$ 18 Remote Site Client Installation 1,600. 00$ 28, 800. 00$ 18 Namo Box Nema Enclosure with Power outlet ( customer provided power) 489. 00$ T 8, 802. 00$
18 5 Port POE+ Switch 249.00$ T 4, 482. 00$ 1 Misc. Cable Materials 2,800. 00$ T 2, 800. 00$ 1 85" Boom Lift Rental for Water Tower 2,500. 00$ 2, 500. 00$

IF POWER IS NEEDED AT LOCATION
1 Solis Solar Panel with Battery Backup ( 3 Year Warranty on Parts and Batteries) 7,194. 00$ T 7, 194. 00$
NOTE: Using existing or customer provided installed pole of existing 25' in height from ground
SUBTOTAL 70, 555. 00$
TAX RATE 8. 25%
SALES TAX 3, 238. 54$
OTHER -$
TOTAL 73, 793. 54$
Quote
661. 324. 4741
821 18th Street
Bakersfield, CA 93301
Acceptance:

I accept the above- mentioned products and services and agree to pay total amount due at time of delivery.

X_________________________________________________
Customer Acceptance Date
Thank you, Purchase Order
Ronnie Lemen
American Business Machines
rlemen@abm1. com
78 of 143
79 of 143
EXHIBIT " C"
City of Wasco - City Security System RFP]
80 of 143
Cover Page
CityManager’s Office
Request for Proposals
CitySecurity System
Issued On: Sunday, April 2, 2023
Proposal Due: Wednesday, May 10, 2023
Late proposals will not be accepted)
Contact:

Neomi Perez, IT & Marketing Specialist
neperez@cityofwasco. org
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Cityof Wasco RFPCitySecuritySystem Page | 2
Table of Contents
Cover Page ...................................................................................................................................................... 1 Table ................................................................................................................................................................2 KEYINFORMATIONSUMMARYSHEET ............................................................................................................3

2. NOTICEREQUESTFORPROPOSALS ............................................................................................................4

3. PURPOSE .....................................................................................................................................................5

4. DEFINITIONS ...............................................................................................................................................6

5. WRITTENINQUIRES ....................................................................................................................................6

6. BACKGROUNDANDCURRENTENVIRONMENT .........................................................................................6

7. PROPOSALSUBMITTALS .............................................................................................................................7

8. EVALUATIONCRITERIAANDSELECTIONPROCEDURES ............................................................................9

9. GUIDELINES & GENERALCONDITIONS .................................................................................................... 10

10. POSTPROPOSALINFORMATION ........................................................................................................... 13

11. INSURANCEREQUIREMENTS................................................................................................................. 16

12. PERIODOFACCEPTANCE ....................................................................................................................... 16

13. INDEMNIFICATIONANDHOLDHARMLESS ........................................................................................... 16 Attachment A” Scope of Work – The Base Proposal .............................................................................. 18 Attachment B” AerialFacilityDiagram ................................................................................................... 25 Attachment C” BuildingLayout with Current and New Camera Locations ............................................ 27 Attachment D” Current Security Camera Brand & Model Number ....................................................... 32 Attachment E” Map of Solar Camera Pods ............................................................................................ 33 Attachment F” TypicalTransit VehicleLayout ....................................................................................... 36 Attachment G” Acceptance of RFPTerms and Conditions ..................................................................... 37 Attachment H” Non - CollusionAffidavit ............................................................................................... 38 Attachment I” References Sheet ............................................................................................................ 39 Attachment J” Base Proposal Summary ................................................................................................. 40 Attachment K“ Scope of Work - The Itemized Additional Installations ................................................. 41 Attachment L” The Itemized Additional Installations Proposal Summary ............................................. 49 Table
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Cityof Wasco RFPCitySecuritySystem Page | 3

KEYINFORMATIONSUMMARYSHEET
CitySecurity System
Key Information Summary Sheet
Advertise / RFPrelease Sunday, April2, 2023 ( RFPRelease)* Mandatory Pre-Bid Site Walk of Facilities Thursday, April 20, 2023 @ 9:00 a.m. (Site Walk)*
City Hall
746 8thStreet
Wasco, CA, 93280
Inquires / Questions regarding RFP
Via e-mail to neperez@cityofwasco. org
Tuesday, April 25, 2023 @ 4:00 p.m.

Inquiry Deadline)*
Responses to Inquires / Questions On or before Tuesday, May 2, 2023 ( Inquiry Response)*
Proposals Due / Opening Wednesday, May 10, 2023 @ 2:00 p.m. (Due Date)*
City Hall
746 8thStreet
Wasco, CA, 93280
Short List & Interviews ( if needed) Week of May 22 , 2023 Contractor License Requirement( s) City Business License (after awarded) Recommendation to City Council June 6, 2023 City Council Meeting Notice to Proceed Week of June 12, 2023 ( pending Agreement execution)
Pre-Construction Meeting
Start Date
Monday, June 19, 2023 ( or as mutually
agreed)
NOTE: These dates represent a tentative schedule of events. The City reserves the right to modify these dates at any time, with appropriate notice to prospective Contractors.

Keyword( s) that will refer to that specific date throughout this RFP.

City Manager’ s Office
661) 758-7214 Fax (661) 758-5411
746 8thStreet, Wasco, CA 93280
www. cityofwasco. org
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Cityof Wasco RFPCitySecuritySystem Page | 4

2. NOTICEREQUESTFORPROPOSALS
CityManager’ s Office
746 8thStreet
Wasco, California 93280
Notice is hereby given that the City of Wasco (“City”) is seeking Requests for Proposals ( RFP) from qualified firms to submit proposals to provide:

CitySecurity System
The RFPsets forth relevant information regarding the detailed and specific information about the scope of services, submission requirements, and selection procedures. The RFPwillbe available for pick up at the City Clerk’s Office, 746 8th Street, Wasco, California93280 beginning at 8:00 a.m. (PST) on Monday, April3, 2023; digital copies may be obtained by contacting the CityClerk’s office at (661) 758-7215.

A mandatory Pre-Bid Site Walk meeting is scheduled for Thursday, April 20, 2023, at 9:00 a.m. (PST). All questions relating to the RFPshall be made in accordance with INQUIRIESof the RFPand are due Tuesday, April25, 2023, by 4:00 p.m. (PST), via e-mail to neperez@cityofwasco. org. The Cityexpects to respond to all questions on or before Tuesday, May 2, 2023.

Proposals in response to this RFPare due on Wednesday, May 10, 2023, and must be received at the City Clerk’s Office by or before 2:00 p.m. ( PST). No electronic submissions or facsimile transmissions will be accepted. Qualifications must be submitted in sealed envelopes or boxes. Proposers are advised to carefully review the submission instructions contained in this RFP.

Parties interested in this project are asked to submit the proposal no later than 2:00 PM on Wednesday, May 10, 2023, to:

Cityof Wasco
ATTN: CITYCLERK
746 8thStreet
Wasco, CA93280
Proposal Labeling: CitySurveillance System
The Cityof Wasco reserves the right to reject any or all proposals, to waive any technicalities, informalities, and irregularities, to accept or reject all or any part of the proposal, and to be the sole judge of the suitability of the proposal offered. Questions regarding this Notice Inviting Proposals should be directed to Neomi Perez. If any person or firm contemplating the submittal of a proposal in response to this Request for Proposals is in doubt as to the true meaning of any part of this Request for Proposals, he/ she may submit to Neomi Perez a written request for an interpretation or correction thereof. Any interpretation or correction of any part of this Request for Proposals willbe made only by addendum. Anyissued addendums willbe on the City’s RFPweb page and emailed to Proposers that call CityHallto obtain the RFPpacket and are added to the “ Plan holders list”.
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Cityof Wasco RFPCitySecuritySystem Page | 5

3. PURPOSE
The current Citysurveillance system is over 10 years old. The software and cameras are no longer supported by the manufacturer. Several cameras have experienced issues and are on borrowed time. The current camera system operates and stores video footage on physical servers that are also obsolete. This has resulted in difficulties reviewing and downloading footage when necessary. An updated Video Management System ( VMS) will provide a more secure and full-featured foundation for the City’s surveillance infrastructure. Many existing cameras will simply be reassigned to the new VMS which will also allow significant expansion over time.

The Cityof Wasco is seeking proposals from qualified and experienced Proposer in designing, implementing, and supporting an integrated Centralized Video Management System with Access Control, integration of existing City Cameras, and installation of new cameras for the City’s buildings, properties, and transit vehicles.

This RFPincludes a Base Proposal and a number of Itemized Additional Installations. The final Inclusion or exclusion of Base and Itemized items are subject to CityCouncil approval and budget constraints.

The Base Proposal includes:

AVideo Management System (VMS) that can be controlled through one centralized online platform, with local server storage or cloud storage options for up to 30 days with the ability to save desired footage for up to a year, and to export video when needed for evidence, training or other permanent retention. Storage capability must be flexible to allow future expansion of the camera system and changes in retention policies and practices.;
VMSshall support a unified web client (UWC) for access control and video.

Support for automatic license plate recognition ( ALPR) either integrated or external is desired.

Support for analytics capabilities, either integrated or add-on is desired.

The Itemized Additional Installations include:

Cameras ( number to be determined) at one ( 1) Citybuilding site (Pioneer Building) currently out of network.;
Twelve (12) current and future Citywell sites;
Three (3) current sewer lift station locations;
Up to (7) transit/ bus stop locations -- Tentative Locations; Cameras ( number to be determined) at the Amtrak Pedestrian Tunnel Facility; Cameras ( number to be determined) at the Poso Underpass Facility; Prices quoted shall be all-inclusive and represent complete installation that includes labor cost, equipment, and testing of system features, functions, and capabilities. 85 of 143
Cityof Wasco RFPCitySecuritySystem Page | 6
Proposers who call City Hall to obtain the RFP packet are added to the “ Plan Holders List”. Any issued addendums will be on the City’s RFPweb page and emailed to those on the Plan Holders List. The selected Proposer shall be responsible for all parts, labor, and all other associated apparatus necessary to completely install, configure, test, and turnover Surveillance Systems for acceptance by the City. These requirements willbe covered at the mandatory Site Walk.

4. DEFINITIONS
Proposer”; “ Contractor” – Any person or company submitting a proposal in response to this Request for Proposal.

City” – the Cityof Wasco
CityCouncil” – CityCouncil for the Cityof Wasco
Proposal” – AProposer' s document in response to the City's RFP.

RFP” – This Request for Proposal "CitySecurity System”
Successful Proposer” - The Proposer that is selected by the Cityof Wasco through this Request for Proposal process to provide the service specified in the Scope of Service herein.

VMS” – Video Management System
Surveillance System” – Includes VMS, access control, and camera set- ups PODS” – City owned cameras that are located throughout the City that consist of eight ( 8) solar powered stations that each have 2 cameras; total of 16 cameras. Model number and make are unknown.

Scope of Work” – reference “ Attachment A”

5. WRITTENINQUIRES
The Citywill accept written e-mail inquiries concerning this RFP, please refer to the Inquiry Deadline on the Summary Sheet. Written inquiries must be emailed to Neomi L. Perez, IT & Marketing Specialist at neperez@cityofwasco. org. The subject line should clearly state the following: “Questions for the City of Wasco’s RFPCitySecurity System.” Anyinquiries should clearly state the question and provide any additional information deemed relevant to the inquiry. Allanswered inquiries will be distributed to all Plan Holders.

6. BACKGROUNDANDCURRENTENVIRONMENT
The Cityof Wasco is a community located within the San Joaquin Valley, with a population over of 28,000 situated in northwestern Kern County, between State Highway 99 and Interstate Route 5, and bisected by state routes 46 and 43.

Within all six (7) networked connected buildings, there are forty-six (46) Sony branded security cameras, Attachment D", that will need to be integrated with the new VMS. Additionally, the City owns eight ( 8) solar-powered camera PODSthat consist of two ( 2) cameras at each location ( see “ Attachment E”), the model and make are unknown, and they are located in Citystreets and alleys. Proposers must determine if these cameras can be reconfigured and integrated with the proposed VMSand propose a cost for doing so.

Transit vehicles that willbe requiring cameras are two (2) paratransit buses that seat sixteen (16) passengers. 86 of 143
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Currently, the City uses an NVRcamera system that is located at City Hall (building “1” on diagram below) that is hosted by two (2) servers. The existing VMSis outdated and no longer supported by its manufacturer, Sony.

The City’s network runs either with a fiber connection or a point- to-point connection. The fiber run is from the ( 1) City Hall (see diagram below for number references) server room to building (3) then another fiber connection from building ( 3) to building (2). Building (4) has an Ethernet connection from building ( 3).

Buildings (5) and ( 6) have a wireless point- to-point connection to the City’s Water Tower, which has an ethernet connection to building (3).

7. PROPOSALSUBMITTALS
Proposals shall be submitted in person or through the mail in a sealed envelope or box and addressed to the Cityof Wasco. Proposals willnot be accepted after the Due Date and time indicated below:

Due Date: Wednesday, May 10, 2023 at 2:00 p.m., PST
Proposal Labeling: CitySurveillance System
Location: Cityof Wasco
ATTN: CITYCLERK
746 8thStreet
Wasco, CA93280
Number of Copies: Two (2) printed copies on standard sized paper and One (1) digital copy (CD, Flash drive, etc.) all included in the same envelope.
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The proposal may be withdrawn upon request by the Proposer without prejudice prior to, but not after, the time fixed for the opening of the proposal, provided that the request is in writing, that it has been executed by the Proposer or duly authorized representative, and that it is filed with the City Clerk. Proposals will not be disclosed to competing firms or to the public until a Proposer has been selected.

Unauthorized conditions, limitations, or provisions attached to a proposal may render it unacceptable and cause its rejection. The completed proposal shall be without interlineations, alterations, or erasures.

Alternative proposals willnot be considered unless requested. No oral, telegraphic, or telephonic proposals or modifications willbe considered.

The City’s bid documents shall be deemed to include by reference each and every one of the following noticeably tagged:

7.1 Cover Letter
The proposal must be accompanied by a cover letter, signed by an individual authorized to bind the proposing entity. An unsigned proposal is grounds for rejection. The cover letter should include an introduction of the firm and a summary statement of qualifications.

7.2 Company Data
Please submit the following information:

Officialname and address.

Name, address, and telephone number of the Proposer’ s primary point of contact.

Indicate what type of entity ( corporation, company, joint venture, etc.). Please enclose a copy of the Joint Venture Agreement if entity is a joint venture.

Licenses and Certifications
Federal Employer I.D. Number.

The address, telephone numbers and fax numbers for the office handling this project.

Number of years Proposer has been in business under the present business name.

Number of years of experience the Proposer has had in providing required, equivalent, or related services.

Ademonstrated history of similar services as requested herein.

Familiarity with applicable local, state, and federal laws.

7.3 Qualifications of Personnel
Provide the name( s) and qualifications of person( s) who would be assigned to lead this project, including the following for each:

Policies and procedures, training, including safety, training and affiliation/ accreditation.

Length of employment with the firm;
Professional background and professional associations including specific expertise and training; Experience in network and communications cabling;
If sub-contractors are to be used as part of this proposal, a list of the sub-contractor( s) and relevant experience is to be included in the same format.

7.4 REFERENCES
Aminimum of three references, use “Attachment I”, from projects that consist of similar Scope of Work. 88 of 143
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7.5 Overview and Approach
Understanding: Proposer must include in this section their understanding of the installation of the City Security System, Request for Proposal and their understanding of the Scope of Services noted herein.

Proposer must articulate a thorough understanding of the services and system being requested as part of this RFPin order to prepare a comprehensive and responsive bid package for this project.

Proposer must include in this section its approach to providing the services as noted in this RFP. Services for the items of work are noted in the Scope of Work for this RFP. The approach to the work plan shall be of such detail to demonstrate the Proposer’ s ability to accomplish the project objectives. In this section, the Proposer is to include:

Innovative and successful approaches
Quality control measures
Strategy, phasing and process of performing the work
Proposer is encouraged to propose enhancements or procedural or technical innovations to the Scope of Work that do not materially deviate from the objectives or required content of the project

7.6 Cost estimate
There willbe five sections with the following titles:

1. Base Proposal Cost Estimate*

2. Signed and completed cost estimate attached to this RFP (Attachment J)

3. Itemized Additional Installations Cost Estimate*

4. Signed and completed cost estimate attached to this RFP (Attachment L)

5. Signed addenda ( if issued)
These pages must include any and all fees that willbe required in connection with the outline scope of services for that item. The proposals should specify the basis upon which your fees will be calculated, expenses for which you would expect reimbursement, whether you would charge for mobilization and travel time. Also, describe project deliverables for each phase of your work.

7.7 Additional Proposal Forms
Acceptance of RFP Terms and Conditions: Proposer is required to sign and submit the Acceptance of RFPTerms and Conditions (Attachment G).

Non-Collusion Affidavit: Proposer is required to sign and submit the Non-Collusion Affidavit Attachment H).

8. EVALUATIONCRITERIAANDSELECTIONPROCEDURES
Contractor’ s full understanding of the needs of the City as it relates to this RFP is critical. A materially incomplete or non- responsive bid may be rejected.

During the evaluation process, the City reserves the right, where it may serve the City’s best interest, to request additional information or clarification from the Proposer to allow corrections of errors or omissions.

The City reserves the right to verify any information contained in proposals, including references Attachment I), resumes, etc. The City reserves the right to investigate and research proposals, including facts and opinions that could be helpful in evaluating the capabilities of the Proposer whether or not they were specifically included in the proposals.
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8.1 Selection Process
The top- ranked Proposers may be requested to attend a meeting with City staff to be interviewed. The interviews willallow the designated Proposer an opportunity to answer any questions the staff may have regarding their proposals. Participation in the interviews willbe at no cost to the City.

8.2 BidTimeline
The Cityhas identified anticipated key dates as follows:

Event Date
RFPRelease Sunday, April2, 2023
Mandatory Pre-BidSite Walk Thursday, April20, 2023, @ 9:00 a.m.

Inquires/ Questions regarding RFP Tuesday, April25, 2023, @ 4:00 p.m.

Proposals Due Wednesday, May 10, 2023, @ 2:00 p.m.

Short List & Interviews Week of May 22, 2023
Recommendation to CityCouncil June 6, 2023
Each Proposer submitting a proposal is required to attend the mandatory Site Walk of Facilities. A Proposer must attend this facilitywalk to submit a proposal. It willbe assumed that following the facility walk, the Proposer is satisfied as to the conditions to be encountered, the character, quality, and quantities of work to be performed, the equipment and facilities furnished, and those the Proposer will need to furnish to fulfillthe requirements of the proposal.

NOTE: These dates represent a tentative schedule of events. The Cityreserves the right to modify these dates at any time, with appropriate notice to prospective Contractors.

The chosen Proposer willbe required to submit the following documents:

Cityof Wasco Business License (Proof prior to award of contract) W-9 Request for Taxpayer Identification Number

9. GUIDELINES & GENERALCONDITIONS
Proposals may be withdrawn at any time prior to the Submittal Due Date. Revised proposals may be resubmitted up until the Submittal Due Date. No proposal may be submitted or withdrawn after the Submittal Due Date.

Proposers are advised to become familiar with all conditions, instructions, and specifications of this RFP.

Once the award has been made, a failure to have read the conditions, instructions, and specifications herein shall not be cause to alter the terms of the RFPor for the Proposer to request additional compensation.

The Proposer will be responsible for complying with all conditions of this RFP and all subsequent formal agreements. Allresponses provided should be as detailed as possible to provide the proposal evaluators with enough information to make a fair assessment of the firm’s services.

The Proposer will be required to enter into the City of Wasco’s Standard Professional Services Agreement.

The City may award a contract to the most qualified firm in accordance with the provisions of the Wasco Municipal Code. The City reserves the right to accept any proposal or part thereof. The City may reject all proposals and reissue this request. The City is neither obligated to award a contract following proposal evaluation nor to pay any costs incurred by participants in the selection process. The City may change or modify any of the criteria and information set forth herein without notice. 90 of 143
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9.1 Taxes
No mention shall be made of Sales Taxor Use Tax, as all proposal prices submitted willbe considered as including such tax, if applicable.

9.2 Receipt of Proposals
Proposals shall be time- stamped when received and will be accepted up to and no later than the time indicated in the RFP. Allproposals received after the time stated above will not be considered and will be returned to the Proposer, unopened. The Proposer assumes the risk of any delay in the mail or the handling of the mail by employees of the City. Whether sent by mail or by means of personal delivery, Proposers assume responsibility for having the proposal deposited on time at the place specified.

Proposals may not be submitted electronically or by facsimile.

9.3 Guaranteed Maintenance
Proposers shall provide guaranteed maintenance service, including all parts and labor, at the rates proposed herein. Proposers shall include the term, coverage, and cost of a full maintenance agreement in their proposal.

9.4 Training
Training shall be provided by the successful Proposer. Instruction shall encompass basic operation, basic system feature utilization, and utilization of any camera- specific features.

9.5 RFPSignature
Every proposal must be signed by the person or persons legally authorized to bind the Proposer to a contract for the execution of the work. Upon request of the City, any agent submitting a proposal on behalf of a Proposer shall provide a current power of attorney certifying the agent’ s authority to bind the Proposer. If an individual makes the proposal, his or her name, signature, and post office address must be shown. If a firm or partnership makes the proposal, the name and post office address of the Consultant or partnership and the signature of at least one of the general partners must be shown. If a corporation makes the proposal, the proposal shall show the name of the state under the laws of which the corporation is chartered, the name and post office address of the corporation, and the title of the person signing on behalf of the corporation. Upon request of the City, the corporation shall provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the proposal to execute contracts on behalf of the corporation.

9.6 Interpretation/ Addenda of Proposal Documents
Should a Proposer find discrepancies in or omissions from the specifications, or should Proposer be in doubt as to their meaning, Proposer shall notify the City immediately. Should it be found necessary, a written addendum willbe sent to all Proposers. The Cityreserves the right to make such changes in the RFP, as it may deem appropriate. No oral changes willbe permitted. Addenda issued during the proposal period shall form a part of the contract and shall be included with the submitted proposal. 91 of 143
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9.7 Compliance with Laws
The Proposer shall comply with all applicable laws, ordinances, and codes of the United States Department of Labor – Occupational Safety & Health Administration, State of California, and the policies of the City, all regulations and rules relating to affirmative action, and shall commit no trespass on any public or private property in performing any of the work embraced by this contract.

9.8 Responsibility for Compliance with LegalRequirements Successful Proposers shall be in full compliance with all applicable Federal, State and local regulations, standards, and ordinances, regardless of whether or not they are referred to by the City.

9.9 Award of Proposal
The City reserves the right to negotiate final terms, including expansion or reduction in the scope of work, with the selected Proposer, if any. Award may be made to the Proposer offering the most advantageous proposal after consideration of all Evaluation Criteria and the Citymay accept other than the lowest priced proposal.

9.10 Cancellation of Solicitation
The City may cancel this solicitation at any time.

9.11 No Obligation
The release of this RFPdoes not obligate or compel the Cityto enter into a contract or agreement.

9.12 Costs
The City is not liable for any costs incurred by Proposers before entering into a formal contract. Costs of developing the proposals, or any other such expenses incurred by the Proposer in responding to this RFP, are entirely the responsibility of the Proposer, and shall not be reimbursed in any manner by the City. No reimbursable cost may be incurred in anticipation of award.

9.13 Fair Dealing/Conflictof Interest
The Proposer warrants that no gratuities, in the form of entertainment, gifts or otherwise were, or will be offered or given by the Proposer, or any agent or representative of the Proposer to any officer or employee of the Citywith a view toward securing a recommendation of award to subsequent contract or for securing more favorable treatment with respect to making a recommendation of award.

The Proposer warrants that it presently has no interest and shall not acquire any interest, direct or indirect, which would conflict in any manner or degree with the performance of services required under the contract resulting from this RFP. The Proposer also warrants that, to the best of its knowledge, no officer, agent or employee of the City who may participate in any decision relating to this RFPand the resulting contract, currently has, or will have in the future, a personal or pecuniary interest in the Proposer’ s business.
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10. POSTPROPOSALINFORMATION

10.1 Supplements to Request for Proposals
If the evaluation of any proposal indicates minor noncompliance or variance with the RFP, the Citymay, but need not, make written request to the proposer for a supplement to the submitted proposal. Such request will attempt to identify the noncompliance or variance, and will establish a date by which the supplement to the RFPshall be submitted. If so requested, the Contractor may submit a supplement to the RFPresponsive to such request, within the time period established, which the City will evaluate in conjunction with the RFP. Any supplement to the RFP will be deemed to be an integral part of the Contractors’ submittal.

10.2 Evaluation Upon Receipt of Proposals
The Citywillevaluate all proposals to determine whether proposals are acceptable based on the criteria established in the RFP.

10.3 Errors/ Omissions
The Proposer shall not be allowed to take advantage of any errors and, or, omissions in these RFP documents or in the proposal submitted. Full instructions will be given if such errors/ omissions are discovered, and Proposer agrees to abide by said instructions.

10.4 Proposal, Rejection Of
The Cityreserves the right to reject any or all proposals or any part of a proposal. The City reserves the right to reject the proposal of any Proposer who previously failed to perform adequately for the Cityor any other governmental agency. The City expressly reserves the right to reject the Proposal of any Proposer who is in default on the payment of taxes, licenses or other monies due the City.

10.5 Subcontractor Information
If the proposal includes the use of subcontractors, Proposer must identify specific subcontractors and the specific requirements of this RFPfor which each proposed subcontractor would perform services.

If a subcontract for work services to be performed exceeds $ 25,000 the subcontract must contain all required provisions of the prime contract.

10.6 Subcontractor References
For all subcontractors that willbe used for providing services as part of the RFP, Proposers must provide a minimum of three references ( Attachment I) from similar projects performed for any local government clients within the last three years. Information provided shall include:

Client name
Project description
Dates (starting and ending)
Technical expertise
Staff assigned to reference engagement that willbe designated for work per this RFP Client project manager' s name and telephone number
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10.7 Public Record
Allbid proposals and documents submitted in response to this RFPshall become the property of the City and a matter of public record pursuant to Government Code sections 6250. Proposals should not be marked as confidential or proprietary, and City may refuse to consider a proposal so marked. All information contained within the proposals willbecome a matter of public record.

10.8 Interest of Proposer
The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirect, in the City or any other interest, which would conflict in any manner or degree with the performance of this contract, and no person having any such interest shall be employed.

10.9 Penalty for Collusion
Ifat any time it shall be found that the person, firm or corporation to whom a contract has been awarded has, in presenting any proposal, colluded with any other party or parties, then the contract so aware shall be null and void. The Contractor and the Contractor’ s bonding company shall be liable to the City for all loss or damage that the Citymay suffer thereby. The Citymay advertise for a new contract for said services.

10.10 Project Organization
The Contractor must provide a project manager to act as a liaison with the City, who will coordinate written reports and see the project through to satisfactory conclusion. The City or designee shall be responsible for the direction, review and approval of all work.

10.11 Contract Terms
It is the intent of the Cityto award a contract, from the date of award, to the selected Proposer. The City reserves the right to further negotiate the terms and conditions of the contract. The City reserves the right to reject any proposal for noncompliance with contract requirements and provisions, or to not award a contract because of unforeseen circumstances or if it is determined to be in the best interest of the City. Thiscontract willbe awarded based on demonstrated ability and performance providing similar services at a fair and reasonable cost. This contract may not be awarded to the lowest bidder. The City does not guarantee a specific amount of work and the quantity of work may increase or decrease depending on needs.

10.12 Findings Confidential
Until such time that the City Council awards the contract, all reports, information, data, etc., prepared or assembled by the Proposer under this proposal are confidential and the Proposer agrees that such proposal shall not be made available to any individual or organization without the prior written approval of the City.

10.13 Changes
The Citymay require changes in the scope of the services to be performed by the Contractor hereunder.

Allsuch changes, which are mutually agreed upon by and among all the parties, shall be incorporated in written amendments to this contract. Allsuch amendments shall state any increase or decrease in the amount of the compensation due the Contractor for the change in scope. 94 of 143
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10.14 Additions/Deletions of Service
The City reserves the right to add and/ or delete services to this contract. Should a service requirement be deleted, payment to the Contractor will be reduced proportionally to the amount of service reduce in accordance with the proposal price. Should additional services be required from this contract, prices for such additions willbe negotiated between the Contractor and the City.

10.15 Amendments
Allamendments to this contract must be in writing and signed by both parties.

10.16 Contract Compliance Monitoring
The Cityor designee shall monitor the Contractor’ s compliance with, and performance under, the terms and conditions of the contract. The Contractor shall make available for the inspection and/ or copying by the City all records and accounts relating to the work performed or the service provided under this contract.

10.17 Contractor’ s Responsibility
The Contractor shall be responsible for any damages whatsoever to City Property as applicable when such property is the responsibility of or in the custody of the Contractor, his/her employees or subcontractors.

10.18 Disputes
In the event a dispute arises concerning any matter under the contract, the party wishing resolution of the dispute shall submit a request in writing to the City Manager. The City Manager shall consider the request and respond within ten ( 10) days givinghis or her findings and the reasons for the findings. Any party dissatisfied with the findings of the City Manager may appeal to the CityCouncil in any objection.

The CityCouncil shall consider any matter appealed at a hearing within thirty (30) days. The decision of the CityCouncil shall be final upon matters of fact unless clearly erroneous or procured by fraud.

10.19 Rejection of Proposals
The Cityreserves the right to reject any, or any part of a proposal, to waive any informality in the proposal and to select the services, which shall be deemed in the best interest of the City. It shall be emphasized that award of contract will not necessarily be based on price alone, but rather on a combination of qualifications, price, services, references, and responsiveness to the proposal specifications.

10.20 Permits, Regulations, and Ordinances
The Contractor shall give all notices necessary in connection with the performance of the contract, shall secure and pay for all necessary licenses and permits to do the work and shall comply with all laws, ordinances, rules and regulations, bearing on the conduct of the work. Any work performed that does not conform to said laws, ordinances, rules and regulations shall be changed to conform thereto by the Contractor at his sole expense.
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10.21 Equal Opportunity
Proposer will be knowledgeable of and will comply with all applicable federal, state, county and city statutes, rules, regulations, ordinances and orders. Proposer and its subcontractor( s) shall not discriminate against any person in the performance of this agreement on the basis of race, religion, national origin, color, age, sex, sexual orientation, AIDS, HIV status, disability, or any other basis protected by state or federal law, and shall comply with.

11. INSURANCEREQUIREMENTS
The Contractor shall, without limiting its obligations or liabilities and at its own expense, provide and maintain and continuously carry insurances with insurers licensed in the United States and in forms and amounts acceptable to the Cityof Wasco:

Comprehensive General Liabilityin an amount not less than One MillionDollars, which covers bodily injury and property damage arising from conduct and performance under this Agreement.

Automobile Liabilityon all owned or leased vehicles in an amount not less than One Million Dollars.

Property Insurance for the value of Contractor’ s property, shall be maintained and shall include a waiver of subrogation in favor of the Cityof Wasco.

Professional Liability Insurance in an amount not less than One Million Dollars insuring the Contractor’ s liabilityresulting from, errors and omission in the performance of professional services under this Agreement.

At the request of the Cityof Wasco, the Contractor shall provide to the City of Wasco, a Certificate of Insurance evidencing the required insurances are in force and effect and that all coverages shall provide for 30 days prior written notice to be given to the Cityof Wasco in the event of cancellation or material changes. With the prior consent of the Cityof Wasco, should any portion of the services performed be sub-contracted, the Contractor will ensure that each sub-contractor also maintains during the course of this Agreement insurance coverage which are in like form and with limits as those to be carried by the Contractor.

The Contractor is responsible for all insurance costs.

12. PERIODOF ACCEPTANCE
Proposer acknowledges that by submitting a proposal, Proposer makes an offer that, if accepted in whole or part by the City, constitutes a valid and binding contract as to all items accepted in writing by the City. The period of acceptance of proposals is one hundred and twenty ( 120) calendar days from the date of opening, unless the Proposer notes a different period.

13. INDEMNIFICATIONANDHOLDHARMLESS
Proposer shall indemnify, protect, defend and hold free and harmless the City, its officers, officials, employees, agents and volunteers from and against any and all damages to property or injuries to or death of any person or persons, and shall defend, indemnify, save and hold harmless City, its officers, officials, employees, agents and volunteers from any and all claims, demands, suits, actions or proceedings of any kind or nature, including, but not by way of limitation, all civilclaims, workers’ compensation claims, and all other claims resulting from or arising out of the acts, errors or omissions of Contractor, its employees and/ or authorized subcontractors, whether intentional or negligent, in the performance of this RFP. When the law establishes a professional standard of care for Contractor Services, to the fullest extent permitted by law, Contractor shall indemnify, protect, defend and hold harmless the City and any and all of its officials, 96 of 143
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employees, and agents from and against any and all losses, liabilities, damages, costs and expenses, including legal counsel’s fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Contractor, its officers, agents, employees or Subcontractors ( or any agency or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this RFP.4
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Attachment A” Scope of Work – The Base Proposal
The current Citysurveillance system is over 10 years old. The software and cameras are no longer supported by the manufacturer. Several cameras have experienced issues and are on borrowed time. The current camera system operates and stores video footage on physical servers that are also obsolete. This has resulted in difficulties reviewing and downloading footage when necessary. An updated Video Management System ( VMS) will provide a more secure and full-featured existing foundation for the City’s surveillance infrastructure. Many existing cameras will simply be reassigned to the new VMS which will also allow significant expansion over time.

The Cityof Wasco is seeking proposals from qualified and experienced Proposer in designing, implementing and supporting an integrated Centralized Video Management System with Access Control, integration of existing CityCameras, and installation of new cameras for City’s buildings, properties, and transit vehicles.

This RFP includes a Base Proposal and a number of Itemized Additional Installations. Final Inclusion or exclusion of Base and Itemized items are subject to CityCouncil approval and budget constraints.

This Section specifies the requirements for the Surveillance System for the City. Every Proposer responding must quote a full solution, including a server and storage unit(s) system sufficient to facilitate at least 30 days of storage with a minimum 100% growth capacity. Proposers shall identify the operating software ( i.e. standard Intel-based server and storage components), the operating system for the Digital Video Recording software, how the control systems willbe hosted, and how the proposed solution willfunction at properties where City’s network servers are not near. Alternatively, if the Proposer is proposing a Cloud-based storage or hybrid system this should be clearly noted in the bid response.

The Base Proposal Scope of Work includes:

A Video Management System (VMS) that is controlled through one centralized online ( preferred) platform, with local server storage and/ or cloud storage options for up to 30 days with the ability to save desired footage for up to a year, and to export video when needed for evidence, training or other permanent retention. Storage capability must be flexible to allow future expansion of the camera system and changes in retention policies and practices.; Support for automatic license plate recognition ( ALPR) either integrated or external is desired.

Support for analytics capabilities, either integrated or add-on is desired.

Implementation of Access Control features at City Hall (2-external, 2-internal) including door strike installation;
Integration of existing, and installation of additional Surveillance cameras at six (8) City buildings within the current network, plus replacement of non-operating cameras.; Integration of existing wireless, solar camera “ Pods” ( 8 x 2 cameras) at various street and alley locations;
Optional: Specification, installation and integration of Surveillance cameras in transit vehicles. 98 of 143
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Please note that due to security concerns as stated by U.S. Department of Homeland Security (DHS), certain foreign-manufactured items of cameras and software will not be accepted for this RFP. Proposers are specifically directed not to promote, and the City will not accept, cameras or software from the following manufacturers:

Dahua
Hikvision
https:// www.federalregister. gov/documents/ 2019/ 10/09/ 2019-22210/ addition- of-certain- entities- to-the- entity- list
Upheld by FCCvote reference
https:// www.securityinfowatch. com/ video-surveillance/ article/ 21227289/ fcc-moves-one- step- closer-to- banning- hikvision-dahua- products
Surveillance System Server/Network Video Recorder
Server and storage device(s) must include a minimum 3-year next business day hardware support warranty.

Proposer is expected to provide government discounts to all appropriate hardware and materials in the bid response. Software running in a virtualized environment ( VMware or Microsoft Hypervisor) must be clearly stated along with complete server specifications as part of the bid response. Proposer responding with a Video Recording Server/ appliance and storage components must show the complete bill of materials and must demonstrate that the system meets or exceeds acceptable performance and storage capacity requirements. The Cityexpects that the system can scale to cover the following locations at full future build out:

Location / Item Existing Repair/Replace New/Added
1) CityHall – 746 8thSt 4 1 1
2) Public Works – 801 8thSt 9 0 1
3) Annex – 764 E St 13 0 0
4) CityOld Courthouse – 810 8thSt 2 0 3
5) Wastewater– 5410 7thSt 6 0 0
6) Animal Shelter – 5409 7thSt 5 2 0
7) Booth Buildings – 1400 J St (Itemized Location) 1 0
8) Sheriff’s/Wasco PD – 748 F St 3 0 0
Four Paratransit Vehicles 0 0 3
Access Control for four (4) doors at (1) CityHall Na Na na IP Addressing
The Citywillcoordinate with the Proposer on the selection of the Internet Protocol (“IP”) addresses assigned to the server and camera equipment. The IP addresses will be statically assigned and reserved within the City’s DHCPservices. Allcameras willbe assigned a dedicated VLANon the City’s network Video Management Software (VMS)
This software will be used to view live and recorded video from cameras, mobile routers, and, or, video encoders connected to the City’s wide area network ( WAN). Multiple client workstations must have concurrent access to the Video Management System (VMS). Software upgrade protection and support must 99 of 143
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be included in proposed support costs. The VMSshall support an unrestricted number of IP Cameras, logs and historical transactions ( events and alarms) with the maximum allowed is only limited by the amount of storage space available. The VMSshall offer a complete and scalable video surveillance solution that shall allow cameras ( ONVIF) to be added on a unit-by-unit basis.

The Proposer must complete the following installation tasks for the Surveillance System at the City Properties:

Install the server and camera licensing.

Configure the camera IDand description ( using City Building Layout and Camera Locations in “Attachment C” and location number).

Configure the camera frame and compression rates, resolution, and motion detection sensitivity (where appropriate).

Configure the active and archive storage areas.

Configure the Surveillance System software to retain 30 days of recordings, and be readily accessible to the City. Proposed VMSmust offer live streaming of all cameras and have the ability to export desired video footage when needed for evidence, training or other permanent retention. It should also have the capabilities of adding other security safety features, such as but not limited to an access control system and camera installations in transit vehicles, to allow the city’s future growth with technology.

Include information on services covered in the annual support and licensing, and include information on services not covered under the annual support and licensing. Some services to include, but not limited to, are for follow-up service call after installation, re-configuration of the installed cameras to adjust recording times, frame rates, motion sensitivity, etc., and services to reduce storage usage and improve the overall system.

The Monitoring user interface ( UI) shall present a true Unified Security Interface for access control and video surveillance. Advanced live video viewing and playback of archived video shall be available through the Monitoring UI.

General Client Software Requirements:

The Client Software Application (CSA) shall provide monitoring over the Citynetwork and be accessible locally or from a remote connection. With appropriate security assignment, remote access (off Citynetwork) should be supported.

The CSAshould seamlessly merge video and access control functionalities within the same user application.

Allapplications shall provide an authentication mechanism, which verifies the validity of the user. As such, the administrator ( who has all rights and privileges) can define specific access rights and privileges (down to the individual camera or access point) for each user in the system. Secure access for users on, and off of, the City network is required. Application access based upon CityActive Directory is desired.

UI Configuration shall provide the ability to set recording schedules and modes for each individual camera. Subject to individual camera capabilities, the following configuration modes should be supported:

Continuous
On motion and Manual
Manual only
Disabled
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Privacy Masking at the Camera hardware level
Abilityto turn on and off audio
With the exception of existing cameras, the user Interface Configuration shall support the creation of schedules to which any of the following functional aspects can be attached:

Video quality (for each video stream per camera)
Recording (for each camera)
Motion detection ( for each detection zone per camera)
Brightness, Contrast, and Hue (for each camera)
Camera sequence execution
The video playback (archive playing) capabilities of the Monitoring user interface shall include:

Support for audio and video playback for any time span.

The ability to instantly replay the video for any archiving camera.

The ability to display a single timeline or one timeline for each selected video stream, which would allow the operator to navigate through the video sequence by simply clickingon any point in the timeline.

The ability to display the level of motion at any point on a timeline.

The ability to query archived video using various search criteria, including, but not limited to, time, date, camera, and area.

Stillimage export to PNG, JPEG, GIF, and BMPformat with Date and Time stamp, and Camera Name on the image (snapshot).

The ability to encrypt exported video files.

Transit Vehicles:

Interior and exterior cameras that capture all areas of the bus including driver, entry doors, and wheelchair lift.

Appropriate on-board mobile router ( cellular and wi-fi) that willallow for live video footage.

Cameras need to communicate queued video back to the VMSeither in real-time and/ or when in proximity to Citynetwork wi-fi.

Exporting of footage can be done either at the mobile router or through the cloud remotely.

Camera Specifications
New installation of cameras need to have the ability to relocate if needed.

Allcameras willbe 2MP/1080P HDTVresolution or higher.

Each camera’ s bit rate, frame rate, and resolution shall be set independently from other cameras in the system and altering these settings shall not affect the recording and display settings of other cameras.

Proposers requiring any additional environmental requirements for external cameras with IR capability, such as power, or shielded cabling should state that in the Notes area in the proposal.

Allvideo streams supplied from analog cameras or IP cameras shall be digitally encoded in H.265, H.264, MPEG-4, MPEG-2, MJPEG, MxPEG, Wavelet, or JPEG2000compression formats and recorded simultaneously in real time.

Audio recording capability on all cameras
VMSmust have a feature that allows end- user to turn audio on/ off on cameras that have the function.

Allcameras equipped/ added under this RFP:
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ONVIFcompliant.

Wide dynamic range.

IP66/7 weather rating.

Have at least a 5-year warranty.

Allnew added cameras must include a full detailed specification sheet.

There may be particular areas where the City willwant “ partial or restricted” viewing ability, which shall be later determined by the City, thus the Proposer should clearly confirm and state that their surveillance solution is a capable of performing these viewing requests.

Camera Mounts
Each camera shall be provided with the appropriate mounting hardware for its installation location.

Proposer is responsible for all mounting hardware, brackets, and accessories as required by the manufacturer and/ or site conditions as required by City to successfully install the cameras were designated.

Cameras installed in locations exposed and accessible by the public must be protected. Proposers should include the costs of “ cages or sealed enclosures” to protect the exposed and accessible cameras in the RFPresponses.

Alloutdoor camera fasteners must be stainless steel.

Outdoor cameras shall be mounted at heights indicated during mandatory Site Walk meeting, or as otherwise approved by City.

Alloutdoor mountings must be fullymoisture- sealed and caulked to manufacturer specifications.

Camera Adjustments
Proposer is responsible for adjusting the zoom, focus, and iris settings of all cameras to optimize the cameras’ operation during both day and night operation.

Proposer will provide free adjustments to all cameras for the first 90 days after utilization of the Surveillance System begins operation.

Proposer will train designated City staff in the ability to “ re-focus” and reset cameras where applicable.

Camera Cabling
The Proposer is expected to install a Category 6 cable from the nearest network to each of the camera locations specified within “Attachment C”. Cameras at the locations in “Attachment E”, have been identified as being distant from any physical data connection. City IThas identified the possibility for the Proposer to utilize point- to-point microwave antennas/ radios, mounted to the Water Tower, for the data connection path. It shall be understood that the Proposer willbe required to perform and complete the proposed work in a thorough and professional manner, and to provide labor, tools, equipment, materials, and supplies necessary to complete all the work in a timely manner that will meet the City’s system requirements identified below:

Allcable and jacks must be Category 6 or better.

Allcables willbe terminated in Category 6 RJ45modular jacks.

Allpatch panels willbe labeled to City’s specifications.

Cabling shall not be laid on ceiling grid structure, ceiling tiles or supported on any structure not specifically designed for supporting cables. If a cable tray is not present, provide cable supports at 102 of 143
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intervals of every 4 to 6-feet. Cable supports shall be J or D hooks or other supporting devices with a minimum 1-inch cable resting surface. Cable support devices shall be independently suspended from or attached to the building structure or walls. Cable sag between supports shall not exceed 12- inches. It is expected that all cables shall be neatly bundled and secured with appropriately rated fasteners.

Cables should not be installed within 4-feet of transformers/ motors. When running parallel to power conduits or fluorescent light fixtures, a 1-foot separation must be maintained.

If a sleeve does not exist in the existing corridor walls, a new ( minimum size is 1-inch) conduit shall be installed for penetrations through walls or floors. Grout mixture or firestop system should be used to seal the perimeter of the new conduit installed in the corridor walls.

Allcable runs must be tested and certified for 1 Gbps operation, with documentation.

In-wall cable drops are preferred in hollow block walls, but conduit would be acceptable.

Proposer should clearly mark and distinguish the “ punch downs” or ports by function. CityIT’s must be able to quicklydifferentiate between standard network cabling and surveillance cabling. Proposer will work with the City’s IT personnel and Contractor to correctly install the appropriate jumper cabling as follows:

Installation
The Proposer is responsible for furnishing all necessary materials and the installation of all equipment for the Surveillance System, unless otherwise noted. Thisincludes any additional equipment rentals required by the Proposer to facilitate installation of provided equipment and materials. The installation process shall include and is not limited to the following:

Provide an inventory receipt certifying all equipment is new and under manufacturer’ s warranty.

Store all equipment in a secure location made available by the City.

Provide cabling to all new camera locations as depicted on “Attachment C” that denotes the desired camera locations. The cabling should be category 6 cable.

Configure all locations as necessary for the proper installation and operation.

Quote and install any additional punch- down equipment that may be necessary for the shielded category 6 cabling (if required).

Quote and install antennas, mounting brackets, and furnish required electrical for cameras and antennas for remote locations.

Provide training to the designated City employees in the operation and management of the Surveillance System and its components.

The Proposer is responsible for removal of the existing analog cameras and cabling and will coordinate this with the City, when applicable.

Quote and install any additional punch- down equipment that may be necessary for the shielded category 6 cabling (if required).

Voluntary Alternatives
The Cityis expecting that the Proposer recommends different types of cameras that may reduce the number of cameras installed. The City expects and encourages Proposers to present voluntary alternatives to the provided camera layouts identified in “Attachment C”. Proposers can present alternate camera layouts but should include any cabling costs associated with the change. It is expected that the Proposer will explain in detail why the voluntary alternate bid response is superior to the layout identified in “Attachment C”. 103 of 143
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Proposer responses must include the base bid products as specified and the necessary services to complete the installation and training. Evaluation of the voluntary alternates will be made post- bid-opening.

Additionally, the Proposer may recommend alternate connection options for connectivity for the remote camera locations. The Cityreserves the right to select the solution that best fits its requirements.

Products Delivered
Allcomponents of the Surveillance System shall be current manufactured models and not scheduled for end of life for at least three years.

The manufacturer shall guarantee support for all components of the Surveillance System for a period of not less than five years.

Allcomponents or appliances of the Surveillance System willbe new and not re-manufactured or re- furbished.

The Surveillance System will be installed with the latest hardware, software, and firmware release as it is put into production.

Proposer willbe required to supply all necessary grounding straps, rack mounts, etc. as necessary or mandated by equipment manufacturers.

Allsurveillance camera equipment shall be compliant to IEEE802.3af, 15.4 watts on all switch ports.

Any products replaced during the warranty period and under the manufacturer’ s warranty must be new, and not re-manufactured or refurbished.
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Attachment B” Aerial Facility Diagram
a) Four Citybuildings (1 -3) connected with fiber; building (4) is connected to building (3) via an Ethernet Cable run.
3) ( 4) (
1)
8)
2)
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b) Two City buildings (5 & 6) that have a point-to-point to the CityWater Tower (764 E St) with a fiber connection between the two for network back-up.
5)
6)
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Attachment C” Building Layout with Current and New Camera Locations 1) CityHall and (8) Sheriff Substation / Wasco Police Department 107 of 143
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2) Public Works
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3) Annex and (4) Old Courthouse
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5) Wastewater
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6) AnimalControl
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Attachment D” Current Security Camera Brand & Model Number Cameras that no longer function.

Brand Name Location Type
1* Axis HWY46 AXISP3301-VNetwork fixed Dome
2 Sony Animal02 ( 6) AnimalShelter SNC-DH210T (interior) 3 Sony Animal03 ( 6) AnimalShelter SNC-DH280 (exterior) 4* Sony Animal05 ( 6) AnimalShelter SNC-DH260 (exterior) 5 Sony Animal06 ( 6) AnimalShelter SNC-DH260 (exterior) 6 Sony ANNEX01 ( 3) Finance & Com. Dev SNC-DH210T (interior) 7* Sony ANNEX02 ( 3) Finance & Com. Dev SNC-DH210T (interior) 8 Sony ANNEX03 ( 3) Finance & Com. Dev SNC-DH210T (interior) 9 Sony ANNEX04 ( 3) Finance & Com. Dev SNC-DH210T (interior) 10 Sony ANNEX05 ( 3) Finance & Com. Dev SNC-DH210T (interior) 11 Sony ANNEX06 ( 3) Finance & Com. Dev SNC-DH210T (interior) 12 Sony ANNEX07 ( 3) Finance & Com. Dev SNC-DH260 (exterior) 13 Sony ANNEX08 ( 3) Finance & Com. Dev SNC-DH260 (exterior) 14 Sony ANNEX09 ( 3) Finance & Com. Dev SNC-VM632R (exterior) 15 Sony ANNEX10 ( 3) Finance & Com. Dev SNC-DH280 (exterior) 16* Sony ANNEX11 SNC-DH280 (exterior)
17 Sony ANNEX12 ( 3) Finance & Com. Dev SNC-DH260 (exterior) 18 Sony ANNEX13 ( 3) Finance & Com. Dev SNC-DH260 (exterior) 19 Sony ANNEX14 ( 3) Finance & Com. Dev SNC-DH210 (interior) 20 Sony ANNEX15-Courthouse ( 1) CityHall SNC-VM642R (exterior) 21 Sony CC01 ( 1) CityHall SNC-CH280 (interior)
22 Sony CC02 ( 1) CityHall SNC-CH280 (interior)
23* Sony CH01 ( 8) Sheriff’s/Wasco PD Offices SNC-DH280 (exterior) 24 Sony CH02 ( 8) Sheriff’s/Wasco PD Offices SNC-VM632R (exterior) 25 Sony CH03 ( 8) Sheriff’s/Wasco PD Offices SNC-DH280 (exterior) 26 Sony CH04 ( 1) CityHall SNC-DH210T (interior)
27 HWY46 ( 1) CityHall
28 Sony PW01 ( 2) PublicWorks SNC-DH280 (exterior)
29 Sony PW02 ( 2) PublicWorks SNC-DH210T (interior)
30 Sony PW03 ( 2) PublicWorks SNC-DH280 (exterior)
31 Sony PW04 ( 2) PublicWorks SNC-DH210T (interior)
32 Sony PW05 ( 2) PublicWorks SNC-DH280 (exterior)
33 Sony PW06 ( 2) PublicWorks SNC-DH280 (exterior)
34 Sony PW07 ( 6) AnimalShelter SNC-DH280 (exterior)
35* Sony PW08 Unknown SNC-DH280
36 Sony PW09 ( 2) PublicWorks SNC-DH280
37 Sony Tower01 CityWater Tower SNC-EP580 (exterior)
38 Sony TRAINING01 ( 4) CityOld Courthouse SNC-CH280 (interior) 39 Sony WW01 ( 5) Wastewater SNC-DH280 (exterior)
40 Sony WW02 ( 5) Wastewater SNC-DH280 (exterior)
41 Sony WW03 ( 5) Wastewater SNC-DH210T (interior)
42* Sony WW04 ( 5) Wastewater SNC-VM642R
43 Sony WW05 ( 5) Wastewater SNC-VM642R (exterior)
44* Sony WW06 ( 5) Wastewater SNC-VM642R (exterior)
45 Sony WW07 ( 6) AnimalShelter SNC-VM642R (exterior)
46 Sony WW08 ( 5) Wastewater SNC-HM662 (interior)
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Attachment E” Map of Solar Camera Pods
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Listof all PODSwith locations.
i. Make and model numbers not available.

PODS Address Location Latitude Longitude
1 918 6th - Alley 35°35'44.64" N 119°20'8.68" W
2 540 E St - Alley 35°35'45.66" N 119°20'4.01" W
3 1030 7th St - Alley 35°35'41.30" N 119°20'14.16" W
4 709 Griffith Ave - Alley 35°35'37.42" N 119°20'26.40" W 5 777 Broadway - Alley 35°35'33.85" N 119°20'19.46" W
6 1034 F St - Alley 35°35'22.61" N 119°19'59.38" W
7 1400 J St – SWCorner of South Building 35°35'10.82" N 119°19'52.60" W 8 1205 7th Place – NEParcel Corner 35°35'35.86" N 119°20'21.84" W 114 of 143
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b) Actual PODCamera setup:
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Attachment F” Typical Transit Vehicle Layout
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Attachment G” Acceptance of RFPTerms and Conditions
The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal.

Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the Cityshall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom.

Bysubmitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP.

Proposer has carefully reviewed its proposal and understands and agrees that the Cityis not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.

It is understood and agreed that the Cityreserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City.

The proposal response includes all of the commentary, figures and data required by the Request for Proposal
The proposal shall be valid for one hundred and twenty ( 120) calendar days from the date of opening.

Name of Proposer: _________________________________________________________________ By:______________________________________________________________________________ Authorized Signature)
Printed Name: ____________________________________________________________________ Title:____________________________________________________________________________ Date: _____________________________

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Attachment H” Non - Collusion Affidavit
RFPFOR2021-0101
Non - CollusionAffidavit
To Be Executed ByProposal
Title 23 United States Code Section 112 and Public Contract Code Section 7106) to the
Cityof Wasco
In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the Proposer declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or a sham; that the Proposer has not directly or indirectly induced or solicited any other Proposer to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any Proposer or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the Proposer has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the Proposer or any other Proposer, or to fixany overhead, profit, or cost element of the bid price, or of that of any other Proposer, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the Proposer has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.

Note: The above Non-collusion Affidavitis part of the Proposal. Signingthis Proposal on the signature portion thereof shall also constitute signature of this Non-collusion Affidavit.

Proposers are cautioned that making a false certification may subject the certifier to criminal prosecution.

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Attachment I” References Sheet
Statement of Proposer' s Qualifications and References
Request for Proposals – CitySurveillance System
List and describe fully the last three contracts performed by your firm, which demonstrate your ability to provide the equipment included within the scope of the proposal specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm’s qualifications.

Reference No. 1
Client Name:____________________________________________________________________ Contact Individual:______________________________________ Phone No:_________________ Project Description:_______________________________________________________________ Dates Starting and Ending:__________________________________________________________ Reference No. 2
Client Name:____________________________________________________________________ Contact Individual:______________________________________ Phone No:_________________ Project Description:_______________________________________________________________ Dates Starting and Ending:__________________________________________________________ Reference No. 3
Client Name:____________________________________________________________________ Contact Individual:______________________________________ Phone No:_________________ Project Description:_______________________________________________________________ Dates Starting and Ending:__________________________________________________________

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Attachment J” Base Proposal Summary
CitySecurity System
ITEM
NO.

ITEM

TOTALPRICE
includes full installation with
hardware and materials)
1 Video Management System $
2 Cost to Integrate existing cameras to new VMS $
3 Cost of all new proposed cameras $
4 Access Control module $
5 Access Control at four ( 4) locations $
6 Integration of all eight ( 8) solar camera “ Pods” stations $ 7 Surveillance cameras in transit vehicles $
TOTAL BID AMOUNT: _______________________
Acknowledgment of Addenda
Addendum No. Initial
Printed Name / Title
Signature
Company
Contractor’ s License Number / Expiration Date
Selection of bidder shall be based on the best responsive and responsible bid for the combined total of all items. The City has the option to reject all bids with or without cause. The City also may at its discretion remove any item( s) from this project. It is understood that the foregoing quantities are approximate only and are solely for the purpose of facilitating the comparison of bids, and that the contractor' s compensation will be computed upon the basis of the actual quantities in the complete work, whether they be more or less than those shown.

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Attachment K” Scope of Work - The Itemized Additional Installations This Scope of Work willbe referred to as The Itemized Additional Installations, which includes:
a. Cameras (number to be determined) at one (1) Citybuilding site (Pioneer Buildings) out of network.; b. Twelve (12) current and future Citywell sites;
c. Three (3) current sewer lift station locations;
d. Up to six (7) transit/ bus stop locations -- Tentative Locations; e. Cameras ( number to be determined) at the Amtrak Pedestrian Tunnel Facility; f. Cameras ( number to be determined) at the Poso Underpass Facility; All Itemized Additional Installations must be able to be integrated onto the Centralized Unified Video Management System that is being proposed on the “ The Base Proposal”.

Contractor shall provide all labor, expertise, materials, and equipment necessary for the installation of City security cameras, speakers and communication capabilities throughout the City. a. Cameras (number to be determined) at one (1) Cityfacilitysite (7-Booth Building), currently out of network.

Location: 1400 J Street, Wasco CA, 93280
This location currently has one ( 1) PODsthat is solar powered and has a point-to-point connection to the CityWater Tower.
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b. Twelve (12) current and future (*) Citywell sites
These locations are not currently linked to the CityNetwork.

Locations:

Name Location Latitude_ Y Longitude_ X
1 Well 2A 301 Leonard Ave 35.60275333 - 119.3850911
2 Well 7A N. of 409 Poplar Ave 35.59781525 - 119.3451084 3 Well 8A Across 2341 Poso Dr 35.58739894 - 119.3522668 4 Well 10 Across 1248 Iris St 35.60411609 - 119.3401275 5 Well 11 1402 11Th St 35.5891747 - 119.3416791
6 Well 12 1221 McCombs Rd 35.61577794 - 119.3396641
7 Well 13 1400 J St 35.5857111 - 119.3311611
8 Well 14 NW Corner of 8th St & G St 35.5931306 - 119.3328222 9 Well 15* NW Corner of 9th St & J St 35.5917167 - 119.3285556 10 Well 16* SECorner of Central Ave & Poso Ave 35.5865583 - 119.3577361 11 Well 17* SECorner of Central Ave & Filburn Ave 35.5796139 - 119.3580639 12 Well 18* NW Corner of Central Ave & Margalo St 35.6052222 - 119.3581611 122 of 143
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c. Three (3) current sewer lift station locations
Currently have a point- to-multi point connect back to the water tower.

Locations:

XCoordinate
Decimal)
YCoordinate
Decimal) APN Address Description
1 - 119.395764 35.601923 487-380-02 Northeast Cornerof Hwy46 and ValleyRosePkwy 2 - 119.35775 35.605361 487-010-49 Northeast Cornerof NCentralAveand MargaloSt 3 - 119.344719 35.583443 489-010-41 1600 Poplar Ave
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d. Up to (7) transit/ bus stop locations;
These locations are not linked to the CityNetwork.

Tentative Locations:

Name Address Location Latitude Longitude
1 15th St Park 35°35'3.63"N 119°20'15.46"W
2 Downtown Park 830 7th Street 35°35'39. 49"N 119°20'4.09"W 3 Cormack Park 1401 6thStreet 35°35'41. 49"N 119°20'33.41"W 4 Barker Park 1202 Poplar Avenue 35°35'17. 23"N 119°20'40.83"W 5 Westside Park 2433 Beckes Street 35°35'47. 01"N 119°21'14.68"W 6 Rosaleda Village 650 North Maple Street 35°36'19. 05"N 119°20'41.43"W 7 Walmart 401 Central Ave 35°36'15. 99"N 119°21'29.59"W 125 of 143
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e. Cameras (number to be determined) at the Amtrak Pedestrian Tunnel Facility Location: 700 G St, Wasco, CA93280
Latitude: 35°35'38. 95"N
Longitude: 119°19'55.58"W
Location not linked to the CityNetwork
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f. Cameras (number to be determined) at the Poso Underpass Facility Location: 709 Poso Dr, Wasco, CA93280
Latitude: 35°35'12. 97"N
Longitude: 119°19'55.68" W
Location not linked to the CityNetwork
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Attachment L” The Itemized Additional Installations Proposal Summary CitySecurity System
ITEM
NO. ITEM

TOTALPRICE
includes full installation with
hardware and materials)
1 Camera(s) installation at one ( 1) Citybuilding site
Booth Buildings) $
2 Twelve (12) current and future City well sites $
3 Three ( 3) current sewer lift station locations $
4 Up to six (7) transit/ bus stop locations $
5 Cameras at the Amtrak Pedestrian Tunnel Facility $
6 Cameras at the Poso Underpass Facility $
TOTAL BID AMOUNT: _______________________
Printed Name / Title
Signature
Company
Contractor’ s License Number / Expiration Date

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City of Wasco RFP City Security System Addendum 1 Page 1 City Manager’ s Office
ADDENDUM 1

CITY OF WASCO
City Security System
May 02, 2023
To: Request for Proposal Holders of the Referenced Project From: Neomi L. Perez, City of Wasco
Note: Please read, SIGN IMMEDIATELY page 6) and attach to bid documents! Bids submitted without signed Addendum will be rejected.

Thank you for your interest in this project. Please note the following:

1. The correct Proposal Due Opening” date is May 18, 2023, 2: 00pm at Wasco City Council Chambers.

2. Pages 5, The Itemized Additional Installations include:”, bullet 4, Up to 7) transit/ bus…” has been corrected to: three 3) transit/ bus stop locations”; see below Figure 3 for new locations.

3. Pages 41, d. Up to six 7) transit/ bus stop…” has been corrected to: three 3) transit/ bus stop locations”; see below Figure 3 for new locations.

4. Pages 45, locations and map has been corrected to: see below Figure 3 for new locations.

5. “ Attachment L” The Itemized Additional Installations Proposal Summary, page 50 from RFP, ITEM NO. 4 was corrected to indicate three 3) transit/ bus stop locations. This corrected form Figure 6) must be submitted with the proposal in place of the original page 50.

6. Page 32, Attachment D Current Security Camera Brand Model Number” table has been replaced entirely with Figure 1 below;

7. Page 19, Surveillance System Server/ Network Video Recorder”, table has been replaced entirely with Figure 2 below.

Response to Inquiries that were submitted:
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8. Question: For the 8 Solar Pods, would the City accept cameras to replace the current models since make and model is not known?
Answer: Preference is to determine if existing Pods can be made functional and integrated with new VMS. If that is not possible, the bidder may propose an itemized replacement solution.

9. Question: Can the City confirm that POE will be made available for all Camera Locations? Answer: A PoE switch will be at all City Buildings 1) City Hall 746 8th St, 2) Public Works 801 8th St, 3) Annex 764 E St, 4) City Old Courthouse 810 8th St, 5) Wastewater– 5410 7th St, 6) Animal Shelter 5409 7th St, 7) Booth Buildings 1400 J St Itemized Location), 8) Sheriff’ s/ Wasco PD 748 F St). Bidder shall specify and provide on transit vehicles, transit stops, well‐ sites, and sewer lift stations.

10. Question: Is there POE available for all Current City Well sites and Future? Answer: Not currently. The Bidder shall specify and provide at well‐ sites, and sewer lift stations.

11. Question: What does the City want to capture at the well sites? Has there been damage to the wells or siphoning of water?
Answer: The entire site, especially gate( s), control equipment and motor to capture any break‐ ins/ vandalism to the location’ s buildings, well motor, and tanks.

12. Question: Is the City open to strobe lights and alarms sounds at designated sites to deter vandalism criminal activity?
Answer: Strobe/ Alarm options should be bid as a separate line item.

13. Question: How does the city want the Cameras to be mounted at the Well Sites? Since we did not visit the sites can you provide current photos?
Answer: Typical installation will be on a steel pole, 3”‐ 4” diameter depending upon height load.

See site photos below; Figure 4.

14. Question: 3 Current Sewer lift stations Can the City provide current photos of location so the vendors can assess where to place the cameras?
Answer: See photos below; Figure 5.

15. Question: What type of structure will be built for the bus stops? Will there be POE available at these sites?
Answer: The transit stops are prefabricated structures with a self‐ contained solar lighting system.

Bidder shall specify and provide pricing for cameras at transit stops both with stand‐ alone solar, and assuming utility power available.
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16. Question: Are permits needed if posts or poles need to be put in at the well or sewer sites? Will the City consider installing poles or posts based on Vendor recommendation? What type of structure does the City want the Cameras?
Answer: A single permit will be issued to cover the entire project. Yes, the City will consider installing the poles/ posts based on Vendor recommendation. Camera mount configuration will vary based on specific location. Pole, wall bracket or surface mount are acceptable depending upon location and City approval.

17. Question: Does the City want Weapons Detection for a solution? Answer: This is not a requirement. However, the Bidder may specify this, or other analytics capabilities, as a separate line item option.

18. Question: Would the City accept a bid on cameras, VMS solutions, and service and the City would self‐ install because there are a lot of unknowns?
Answer: No. Portions of the project with substantial unknowns should be itemized with separate time‐ and‐ materials, not‐ to‐ exceed pricing.

19. Question: Can the city provide what cameras are connected live and quality of picture? Answer: Yes, see below Figure 1.

20. Question: Will the City extend the due date for the RFP? Answer: Yes, to May 18, 2023, 2: 00pm at Wasco City Council Chambers.

21. Question: Access control system, would the city prefer cards or key fobs for staff? Answer: Proximity Cards

22. Question: Access control system Additionally, what is the desired quantity? Answer: Initial 4 doors at City Hall. Shall be capable of scaling to multiple facilities and unlimited individual doors/ gates.

23. Please confirm all current cabling is cat6 thus integrator response will exclude cable runs for existing remove and replace cameras.

Answer: We cannot confirm type and condition of all cable runs. Please provide an optional cost to replace existing cable run with Cat6 if existing cable tests bad.

24. Please confirm the City of Wasco has no warranty expectations for any equipment not provided by integrator.

Answer: Yes, that is correct. No warranty required on equipment not provided by integrator.

25. Please confirm the City of Wasco’ s understanding that current functional cameras on current system could fail at time of cutover to new Video Management System. A change order to replace camera would be required.

Answer: At City option a change order would be used, or faulty camera left in place. 132 of 143
City of Wasco RFP City Security System Addendum 1 Page 4

26. Question: Please confirm project is prevailing wage. If PW is requirement what is the wage schedule that should be utilized?
Answer: Yes, for any project over 1, 000 prevailing wage will be required. The wages paid to workers should be from the 2023‐ 1 wage determination which comes from the Department of Industrial Relations. Contractor needs to be registered as a PW contractor prior to bid.

27. Question: Please identify which cameras and views the City of Wasco is currently happy/ unhappy with? Answer: See updated Figure 1 Image Quality. We do not anticipate moving cameras to improve view” beyond minor adjustments.

28. Question: Throughout the RFP we notice count discrepancies, for example the RFP states quantity six 6) but in parenthesis it states 7 or 8). Which number should we all use for our responses? Answer: Please note the following typographic corrections:

Page 5 ends

Page 6 ends

Within all six 6)…”;

Page 31 ends

on Figure 1;

Page 41 ends

Page 50 ends

29. Please confirm the only POD camera location that is functional is the Booth Building and this location is the only location with dedicated power aka not associated with solar power).

Answer: Yes, that is correct. Cameras have intermittent connection. Image quality is good when connection is working.

30. Please confirm City of Wasco understanding that any camera( s) programmed as an ONVIF camera may result in a reduction of feature sets compared to the feature sets you currently have.

Answer: Yes, we understand that the combination of a particular VMS with ONVIF cameras may restrict certain features. The Bidder should explain these restrictions when proposing that combination.

31. Question: What spare parts does the City of Wasco expect the integrator to house to support response time expectations? See section Surveillance System Server/ Network Video Recorder page 19).

Answer: To clarify, next business day hardware support…” indicates the vendor will respond and begin resolving issues by next business day following notification from City. Any requirement for inventory of replacement parts will be identified and negotiated separately from this RFP.

32. Question: Is it assumed all networking equipment i.e. switches) are to be provided by the city or others? Answer: Yes, for switches except as noted in Questions 2 and 3 above. For VMS implementations the Bidder shall specify required local server( s) and storage devices, use of City virtual environment, and/ or requirements of Cloud‐ based solutions.
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City of Wasco RFP City Security System Addendum 1 Page 5

33. Question: RFP stipulates the need to support audio. Do existing cameras support audio? If not then further clarification is needed on the statements on page 20 21.

Answer:

Page 21 ends

cameras”

34. Question: Which cellular carrier is most suitable in the city of Wasco to support the transit vehicles CCTV solution?
Answer: AT& T and Verizon have comparable coverage in Wasco. Specific capabilities and costs should be considered.

35. Question: Please clarify 5‐ year warranty expectation.

Answer: We want new cameras that are being provided during this project to come with a 5‐ year warranty either from the manufacturer and/ or the provider.

36. Question: Clarification needed on statement page 22) stipulating free camera adjustments for 90 days.

We can include in our pricing x number of trips in 90 days to re‐ focus and aim but costs must be defined.

Answer: That is a reasonable clarification. Please calculate the cost for 4 trips, 1 full day each for these adjustments.

37. Question: What government discount pricing schedule should the integrator use page 19)? Answer: If applicable, using purchasing program such as Sourcewell and/ or OMINA.

38. Question: What is the anticipated budget for this project? Answer: Unknown

39. Question: What is the City of Wasco decision criteria for RFP award? Answer: This contract will be awarded based on demonstrated ability and performance providing similar services at a fair and reasonable cost. This contract may not be awarded to the lowest bidder.” Pg 14

40. Question: Would you be open to a cloud based access control system rather than integrated with CCTV if it would be more intuitive for users?
Answer: Our strong preference is for access control integrated with VMS. If not delivered via a single interface, the Bidder should clearly demonstrate how the two features can be successfully used together.

41. Question: When will future well sites be in operation? Answer: Existing well sites can be outfitted with cameras with the initial project. One well site is being actively completed. The four new well sites will be completed over the next few years. 134 of 143
City of Wasco RFP City Security System Addendum 1 Page 6

42. Question: Will the city connect these sites to the production network or will the vendor be required to bring them online?
Answer: For future well sites, the City will provide network connectivity.

43. Question: Will the vendor be required to bring the non‐ networked sites on to the production network or will the city provide that infrastructure?
Answer: The vendor shall propose network connection from existing well and lift station sites, transit stops, and stabilization of POD connectivity. At this time, City intends to provide network connectivity at all other sites.

44. Question: Will the city provide power and data infrastructure to existing and proposed transit locations? Answer: Transit locations are tentative. Bidder shall provide configuration and pricing for both Connected and Solar/ Wireless options.

45. Question: Will the city abandon the solar POD locations if it’ s confirmed that the solar is not sufficient? Answer: If the PODs solar/ battery system has failed, the Bidder should propose recommendations for repair, workaround or replacement.

46. Question: What is the average uptime of the wireless connections? Answer: This information regarding the PODs is unknown. Root cause of recent connectivity issues is unknown. Previously, connections were stable and current issues may be weather‐ related.

47. Question: What specific wireless hardware is currently in operation? Answer: The City’ s main wireless hardware is Ubiquiti for in‐ building access points. Outdoor radios are mixed manufacturers including Ubiquiti and others not yet identified.

48. Question: What is the model of the low energy door opener on the front door of city hall? Answer: Tormax Automatic 1102 Swing Door Drive

49. Question: Will the city provide network service and/ or a conduit pathway to the lighting pole in the public works yard?
Answer: Yes, the City will provide the network service and/ or conduit to the lighting pole in the public works yard.

50. Question: Is it critical to have the transit van cameras viewable from the main VMS? Answer: We strongly prefer a single platform that can host all cameras. As mentioned in the RFP document, this portion is Optional” so alternate solutions may be proposed.

Proposer shall sign this Addendum (# 1) to acknowledge receipt of the Addendum # 1 and enclose the signed copy of this Addendum with the bid.

Proposer’ s Signature Date
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City of Wasco RFP City Security System Addendum 1 Page 7 Figure 1
Cameras that are currently not connecting or otherwise inoperable.

The list may change upon the start of the project due to unforeseen network connectivity issues.

Camera Brand Name on RealShot
Manager VMS)
Location Type Keep
Replace,
Repair
Image
Quality
1* Axis Troubleshooting P3346 Repair Good
2* Sony Animal02 6) Animal Shelter SNC‐ DH210T interior) Repair Good 3* Sony Animal03 6) Animal Shelter SNC‐ DH280 exterior) Repair Good 4* Sony Animal04 Troubleshooting UNIONEP580C7 exterior) Repair Unknown 5* Sony 6) Animal Shelter SNC‐ DH280 exterior) Repair Unknown 6a Sony Animal06 6) Animal Shelter SNC‐ DH260 exterior) Keep Good 6 Sony ANNEX01 3) Finance Com. Dev SNC‐ DH210T interior) Keep Good 7* Sony ANNEX02 3) Finance Com. Dev SNC‐ DH210T interior) Repair Good 8 Sony ANNEX03 3) Finance Com. Dev SNC‐ DH210T interior) Keep Good 9 Sony ANNEX04 3) Finance Com. Dev SNC‐ DH210T interior) Keep Good 10 Sony ANNEX05 3) Finance Com. Dev SNC‐ DH210T interior) Keep Good 11 Sony ANNEX06 3) Finance Com. Dev SNC‐ DH210T interior) Keep Good 12 Sony ANNEX07 3) Finance Com. Dev SNC‐ DH260 exterior) Keep Good 13 Sony ANNEX08 3) Finance Com. Dev SNC‐ DH260 exterior) Keep Good 14 Sony ANNEX09 3) Finance Com. Dev SNC‐ VM632R exterior) Keep Good 15 Sony ANNEX10 3) Finance Com. Dev SNC‐ DH280 exterior) Keep Good 16* Sony ANNEX11 Troubleshooting SNC‐ VM642R exterior) Repair Good 17 Sony ANNEX12 3) Finance Com. Dev SNC‐ DH260 exterior) Keep Good 18 Sony ANNEX13 3) Finance Com. Dev SNC‐ DH260 exterior) Keep Good 19 Sony ANNEX14 3) Finance Com. Dev SNC‐ DH210 interior) Keep Good 20 Sony ANNEX15‐ Courthouse 1) City Hall SNC‐ VM642R exterior) Keep Good 21 Sony CC01 1) City Hall SNC‐ CH280 interior) Keep Good 22 Sony CC02 1) City Hall SNC‐ CH280 interior) Keep Good 23* Sony CH01 8) Sheriff’ s/ Wasco PDOffices SNC‐ DH280 exterior) Repair Good 24 Sony CH02 8) Sheriff’ s/ Wasco PDOffices SNC‐ VM632R exterior) Keep Good 25 Sony CH03 8) Sheriff’ s/ Wasco PDOffices SNC‐ DH280 exterior) Keep Good 26 Sony CH04 1) City Hall SNC‐ DH210T interior) Keep Good 27 Linovision HWY 46 1) City Hall IPC215A exterior) Keep Good 28 Sony PW01 2) Public Works SNC‐ DH280 exterior) Keep Good 29 Sony PW02 2) Public Works SNC‐ DH210T interior) Keep Good 30 Sony PW03 2) Public Works SNC‐ DH280 exterior) Keep Good 31 Sony PW04 2) Public Works SNC‐ DH210T interior) Keep Good 32 Sony PW05 2) Public Works SNC‐ DH280 exterior) Keep Good 33 Sony PW06 2) Public Works SNC‐ DH280 exterior) Keep Good 34 Sony PW07 6) Animal Shelter SNC‐ DH280 exterior) Replace Good 35* Sony PW08 Troubleshooting SNC‐ VM642R Repair Unknown 36 Sony PW09 2) Public Works SNC‐ DH280 Keep Good
37* Sony Tower01 City Water Tower SNC‐ EP580 exterior) Keep Poor 38 Sony TRAINING01 4) City Old Courthouse SNC‐ CH280 interior) Keep Good 39 Sony WW01 5) Wastewater SNC‐ DH280 exterior) Keep Good 40 Sony WW02 5) Wastewater SNC‐ DH280 exterior) Keep Good 41 Sony WW03 5) Wastewater SNC‐ DH210T interior) Keep Good 42* Sony WW04 5) Wastewater SNC‐ VM642R Repair Unknown
43 Sony WW05 5) Wastewater SNC‐ VM642R exterior) Keep Poor 44* Sony WW06 5) Wastewater SNC‐ VM642R exterior) Repair Unknown 45 Sony WW07 6) Animal Shelter SNC‐ VM642R exterior) Replace Good 46 Sony WW08 5) Wastewater SNC‐ HM662 interior) Keep Good 136 of 143
City of Wasco RFP City Security System Addendum 1 Page 8 Figure 2
The list may change upon the start of the project due to unforeseen network connectivity issues.

Location Item Existing Repair/ Replace New/ Added
1) City Hall 746 8th St 4 1 1
2) Public Works 801 8th St 9 1 1
3) Annex 764 E St 13 1 0
4) City Old Courthouse 810 8th St 2 0 3
5) Wastewater– 5410 7th St 6 2 0
6) Animal Shelter 5409 7th St 6 3 0
7) Booth Buildings 1400 J St Itemized Location) 1 0
8) Sheriff’ s/ Wasco PD 748 F St 3 0 0
Troubleshooting 4 4
Two Paratransit Vehicles 0 0 3
Access Control for four 4) doors at 1) City Hall Na Na na 137 of 143
City of Wasco RFP City Security System Addendum 1 Page 9 Figure 3
Transit Tentative Locations
The City reserves the right to change locations if deemed necessary.

Name Address Location Latitude Longitude
1 Rite Aid 2501 CA‐ 46 35° 36' 3. 96" N 119° 21' 13.63" W 2 7th St D St NE Corner 651 D St 35°35' 40.04" N 119° 20' 10.87" W 3 7th St/ E St SW Corner 701 E St 35° 35' 38.72" N 119° 20' 6. 78" W 138 of 143
City of Wasco RFP City Security System Addendum 1 Page 10 Figure 4
Well Sites Aerial Image
Well 2A Well 7A
Well 8A Well 10
Well 11 Well 12
Well 13 Well 14
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City of Wasco RFP City Security System Addendum 1 Page 11 Well 15 Future Well) Well 16 Future Well)
Well 17 Future Well) Well 18 Future Well)
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City of Wasco RFP City Security System Addendum 1 Page 12 Figure 5
Sewer Lift Stations
Sewer Lift Station 1
Sewer Lift Station 2
Sewer Lift Station 3
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City of Wasco RFP City Security System Addendum 1 Page 13 Figure 6
Attachment L” The Itemized Additional Installations Proposal Summary City Security System
ITEM
NO.

ITEM

TOTAL PRICE
includes full installation with
hardware and materials)
1 Camera( s) installation at one 1) City building site
Booth Buildings)
2 Twelve 12) current and future City well sites
3 Three 3) current sewer lift station locations
4 Up to three 3) transit/ bus stop locations
5 Cameras at the Amtrak Pedestrian Tunnel Facility
6 Cameras at the Poso Underpass Facility
TOTAL BID AMOUNT: _______________________
Printed Name Title
Signature
Company
Contractor’ s License Number Expiration Date

MUST BE SUBMITTED WITH PROPOSAL
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Final ABMagreement with SOW - City Security
System
Final Audit Report 2023- 08-23
Created: 2023- 08-23
By: Neomi Perez ( Neperez@cityofwasco. org)
Status: Signed
Transaction ID: CBJCHBCAABAAV2taHS_ X8SSOhsF2Bw6Q4rhYWjdO04XG Final ABMagreement with SOW - City Security System" History Document created by Neomi Perez ( [email protected]) 2023- 08- 23 - 0:00: 51 AM GMT- IP address: 24. 199. 28.219 Document emailed to MScott Hurlbert ([email protected]) for signature 2023- 08- 23 - 0:02: 18 AM GMT
Email viewed by M Scott Hurlbert ( schurlbert@cityofwasco. org) 2023- 08- 23 - 0:03: 22 AM GMT- IP address: 24. 199. 28.219 Document e-signed by M Scott Hurlbert ([email protected]) Signature Date: 2023- 08-23 -
0:05: 07 AM GMT - Time Source: server- IP address: 24. 199. 28.219 Agreement completed.
2023- 08- 23 - 0:05: 07 AM GMT
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Wasco City CouncilJune 3, 2025

Wasco City Council
June 3, 2025