City of Wasco City Council Meeting Agenda, December 16, 2025
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Public advisory: Face masks are recommended. The City C ouncil chamber is open and accessible to the public.
View the meeting Live on the city’s website
https://www.cityofwasco.org/306/city-council-meeting-videos s ubject to technical limitations.
ACCESSIBILITY: I n compliance with the Americans with Disabilities Act (ADA), if you need special assistance to participate in the City Council meeting, please contact the City Clerk Department at 661-758-7215 or via email at [email protected] w ithin 48 hours of the meeting or sooner.
T
he following is provided to assist with public participation:
AGENDA AVAILABILITY : The City Council Agenda is posted on the bulletin board at the entrance of City Hall, 746 8th Street, Wasco, at the entrance of 764 E Street, Wasco, and at the entrance of the Wasco Police Department’s Office, 748 F Street, Wasco. The agenda packet, meeting minutes, and archived City Council meetings are avai lable on the City’s website, www.cityofwasco.org.
AGENDA MATERIALS: C ity Council agenda materials are released no later than 72 hours prior to a meeting and are available to the public at the City Clerk’s Office, 746 8th Street, Wasco, CA, in a public binder at each City Council meeting, and on the City’s website at https://www.cityofwasco.org/AgendaCenter
PUBLIC C OMMENTS: All public comments are subject to a 2 -minute limit, and a maximum of thirty (30) minutes will be allowed for any subject. To provide your comments to the City Councilmembers regarding matters not on the agenda or a specific item on the agenda, you may address your comments IN PERSON. Before making your presentation, you will be asked to state your name for the record . If you would like to submit a written public comment, please email the City Clerk at [email protected] no later than 4:00 p.m. on December 16, 2025. Please clearly indicate which agenda item number your comments pertain to. Every effort will be made to read your comment into the record . If a comment is received after the specific time mentioned above but before the meeting is adjourned, the comment will still be included as part of the record of the meeting. Still, it will not be read into the record.
P
lease be advised that communications directed to the City Council are public records and are subject to disclosure pursuant to the California Public Records Act and Brown Act unless AGENDA
Regular City Council Meeting,
Successor Agency to the
Former Redevelopment Agency and the
Wasco Public Finance Authority
Tuesday, December 16, 2025 – 6:00 pm.
Council Chambers
746 8th Street, Wasco, CA 93280
www.cityofwasco.org
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City of Wasco City Council Meeting Agenda, December 16, 2025 exempt from disclosure under the applicable law. Communications will NOT be edited for redactions and will be printed/posted as submitted.
SPANISH INTERPRETATION: I f you need an interpretation of your communications to t he City Council from Spanish into English, please get in touch with the City Clerk Department at 661- 758-7215 or via email at [email protected]. S ubject to availability , notifying the City at least 48 hours before will usually enable it to make arrangements.
INTERPRETACIÓN EN ESPAÑOL: Si necesita una interpretación de sus comunicaciones al Concejo Municipal del español al inglés, comuníquese con el Departamento del Secretari o de la Ciudad al 661 -758-7215 o por correo electrónico a [email protected]. La notificación de al menos 48 horas generalmente permitirá a la Ciudad hacer arreglos. Sujeto a
disponibilidad.
REGULAR MEETING – 6:00 pm
1) CALL TO ORDER: Mayor
2) ROLL CALL: Mayor Medina, Mayor Pro Tem Saldaña, Council Members: Martinez, Raya, Reyna
3) FLAG SALUTE: by Mayor Medina
4) INVOCATION: by
5) APPROVAL OF AGENDA:
6) PRESENTATIONS: None
7) PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA:
This portion of the meeting is reserved for persons desiring to address the Council , including the Council acting as the Governing Board for the Successor Agency, on any matter not on this agenda over which the Council and Successor Agency have jurisdiction. Speakers are limited to two (2) minutes. A maximum of thirty (30) minutes will be allowed for any one subject. Please state your name for the record before making you
r presentation.
BROWN ACT REQUIREMENTS: The Brown Act does not allow action or Discussion on items not on the agenda (subject to narrow ex ceptions). This will limit a Councilmember’s response to questions and requests during this comment period. 8) SUCCESSOR AGENCY BUSINESS: None
9) WASCO PUBLIC FINANCE AUTHORITY BUSINESS: None
10) APPOINTMENT OF MAYOR AND MAYOR PRO TEM: (Clerk)
11) PUBLIC SAFETY REPORTS
a. Kern County Fire Department (Appleton)
b. Wasco Police Department (Mora)
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City of Wasco City Council Meeting Agenda, December 16, 2025 CITY COUNCIL BUSINESS:
12) CONSENT CALENDAR:
The Consent Calendar consists of items that are routine and noncontroversial, in the staff's opinion. These items are approved in one motion unless a Council Member or member of the public requests the removal of a particular item.
a. Receive and File department payments totaling $543,974.42
b. Approval of City Council Minutes for November 18, 2025, Regular Meeting.
13) PUBLIC HEARINGS: None
14) DEFERRED BUSINESS: None
15) NEW BUSINESS:
a. Council finds this action is not a “project” as defined under section 15378 of the CEQA Guidelines; Adopt a Resolution Authorizing the City Manager or designee to finalize and endorse a Professional Services Agreement with The CrisCom Company for Advocacy, Grant Writing, and Economic Development Services . (Hurlbert)
b. Presentation of a Capital Project Direct Lending Model b y Holman Capital. (Hurlbert)
c. Council finds this action is not a “project” as defined under section 15378 of the CEQA Guidelines; Presentation of SGMA Update and Authorize Letter of Support for Shafter-Wasco Irrigation District project. (Hurlbert)
d. Council finds this action is not a “project” as defined under section 15378 of the CEQA Guidelines; Adopt a Resolution Authorizing the City Manager or designee to finalize and endorse a Task Order with Teter Architects & Engineers Connected for Professional Architectural Services. (Hurlbert)
e. Council finds this action is not a “project” as defined under section 15378 of the CEQA Guidelines; Adopt a Resolution Approving the Amended Salary Schedule for the Fiscal Year 2025- 2026 in Compliance with the Californ ia Public Employees’ Retirement System (CalPERS) Requirement for Publicly Available Pay Schedules. (Hurlbert)
f. Council finds this action is not a “project” as defined under section 15378 of the CEQA Guidelines; Adopt a Resolution Approving an Application f or Funding and the Execution of a Grant Agreement , Budget Appropriations, and any Amendments Thereto for the San Joaquin Valley Air Pollution Control District’s New Alternative Fuel Vehicle Purchase Program, and amend the FY2025 -2026 Capital Improvement Program (CIP). (Lara)
g. Council finds this action is not a “project” as defined under section 15378 of the CEQA Guidelines; Adopt a Resolution Authorizing the City Manager or Designee to 3 TO 112
City of Wasco City Council Meeting Agenda, December 16, 2025 Endorse and Implement the Policy Updates for the City of Wasco Zero Tolerance Drug and Alcohol Testing Policy. (Hurlbert)
16) R
EPORTS FROM COMMISSIONS AND COMMITTEES:
a. Kern Economic Development Corporation (Medina)
b. Kern Council of Governments (Reyna)
c. W
asco Task Force (Saldaña and Medina)
17) REPORTS FROM THE CITY MANAGER:
18) RE
PORTS FROM THE CITY COUNCIL:
19) C
LOSED SESSION: None
20) C
LOSED SESSION ACTION:
21) AD
JOURNMENT:
Th
is is to certify that this agenda wa s posted at Wasco City Hall on December 13, 2025, on/or before 6:00 p.m. The agenda is also available on the City website at www.cityofwasco.org. _________
________________________
Monica Flores, CPMC
Deputy City Clerk
All agenda item supporting documentation is available for public review o n the city website , www.cityofwasco.org, and the office of the City Clerk of the City of Wasco, 746 8 th Street, Wasco, CA 93280, during regular business hours, 8:00 am – 4:30 pm Monday through Thursday and 8:30 am – 4:30 pm Friday (closed alternate Friday's), following the posting of the agenda. Any supporting documentation related to an agenda item for an open session of any regular meeting that is distributed after the agenda is posted and prior to the meeting will also be available for review at the same location and available at the meeting. Please remember to turn off all cell phones, pagers, or electronic devices during Council meetings.
The City of Wasco does not discriminate on the basis of disability in access to, provision of, or employment in its programs and activities pursuant to 29 United States Code Section 12132 and California Civil Code Section 54.
The City Clerk's Office can provide information regarding the rights provided under the Americans with Disabilities Act (ADA).
I
f you need special assistance to participate in this meeting, please contact the City Clerk's Office at (661) 758- 7215 to make reasonable arrangements to ensure accessibility to this meeting. Telephone (661) 758- 7215.
Requests for assistance should be made at least two (2) days in advance whenever possible. 4 TO 112
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City of Wasco City Council Meeting Agenda, November 18, 2025
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REGULAR MEETING – 6:00 pm
1) CALL TO ORDER: Mayor
Mayor Medina called the meeting to order at 6:00 p.m.
2) ROLL CALL: Mayor Medina, Mayor Pro Tem Saldaña, Council Members: Martinez, Raya, Reyna
PRESENT: Mayor Medina, Mayor Pro Tem Saldaña, Council Members: Martinez, Raya, Reyna
STAFF PRESENT: City Manager M. Scott Hurlbert, City Attorney Tom Schroeter, Assistant City Manager Maria Lara, Deputy City Clerk Yolanda Tinajero, Marketing Specialist Neomi Perez, Public Works Director Luis Villa, Community Development Director Keri Cobb, Accounting Manager Rocio Mosqueda, Police Chief Alecio Mora
3) FLAG SALUTE: by Mayor Medina
4) INVOCATION: observed a moment of silence
5) APPROVAL OF AGENDA:
Motion by Council Member Martinez, seconded by Mayor Pro Tem Saldaña, to approve the agenda as to form by the following roll call vote:
AYES: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
6) PRESENTATIONS: None
7) PUBLIC COMMENTS ON ITEMS NOT ON THE AGENDA:
There were no public comments.
Deputy City Clerk Yolanda Tinajero mentioned that there are no email comments for this item or any other agenda items.
8) SUCCESSOR AGENCY BUSINESS: None
9) WASCO PUBLIC FINANCE AUTHORITY BUSINESS: None
AGENDA
Regular City Council Meeting,
Successor Agency to the
Former Redevelopment Agency and the
Wasco Public Finance Authority
Tuesday, November 18, 2025 – 6:00 pm.
Council Chambers
746 8th Street, Wasco, CA 93280
www.cityofwasco.org
9 TO 112
City of Wasco City Council Meeting Agenda, November 18, 2025 10) PUBLIC SAFETY REPORTS
a. Kern County Fire Department (Appleton)
No reports – Chief Appleton absent.
b. Wasco Police Department (Mora)
Chief Mora reported on recent crimes.
CITY COUNCIL BUSINESS:
11) CONSENT CALENDAR:
The Consent Calendar consists of items that are routine and noncontroversial, in the staff's opinion. These items are approved in one motion unless a Council Member or member of the public requests the removal of a particular item.
a. Receive and File department payments totaling $473,326.82
b. Approval of City Council Minutes for:
1. October 7, 2025, Regular Meeting
2. November 4, 2025, Regular Meeting
c. Council finds this action is not a “project” as defined under section 15378 of the CEQA Guidelines; Approval of Travel and Training Expenses exceeding $500.00 per trip for the City Manager and Council Members to attend the League of California Cities Mayors and Council Members Academy Conference on January 21-23, 2026, in Sacramento, CA.
d. Council finds this action is not a “project” as defined under section 15378 of the CEQA Guidelines; Ratify Travel and Training Expenses exceeding $500.00 for the City’s Lead Mechanic to attend the CALACT Maintenance Conference on November 17th – 20th, 2025, in Monterey, CA.
e. Council finds this action is not a “project” as defined under section 15378 of the CEQA Guidelines; Receive and File the Investment Reports for May 2025 through September 2025.
There was no Conflict of Interest on the consent calendar for any Council member.
City Manager Hurlbert mentioned there are corrections to the agenda for item
11.b.1. to note that October 21, 2025, is the correct minutes date, and the Council Member Reyna was noted as “Mayor Reyna” for item 15, and to be corrected to reflect his title as Council Member.
Motion by Council Member Reyna, seconded by Mayor Medina, to approve the consent calendar with the corrections to the minutes for item 11.b.1. by the following roll call vote:
AYES: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
10 TO 112
City of Wasco City Council Meeting Agenda, November 18, 2025 12) PUBLIC HEARINGS:
a. Council finds this action is not a “project” as defined under section 15378 of the CEQA Guidelines; Introduce and waive the first reading of an Ordinance of the City Council of the City of Wasco Repealing and Re-enacting Chapter 15.04 of the City of Wasco Municipal Code Relating to Building Code Regulations and Adopting by Reference the California Code of Regulations Title 24, Parts 1-12, 2025 Edition of the California Building Standards Code.
Oral presentation by Community Development Director Keri Cobb.
Mayor Medina opened the public hearing at 6:10 p.m.
There were no public comments.
Mayor Medina closed the public hearing at 6:11 p.m.
Motion by Mayor Pro Tem Saldaña, seconded by Council Member Martinez, to introduce and waive the first reading of an ordinance by the following roll call vote:
AYES: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
b. Council finds this action is not a “project” as defined under section 15378 of the CEQA Guidelines; Introduce and waive the first reading of an Ordinance of the City Council of the City of Wasco Repealing and Re-enacting Chapter 15.08 of the City of Wasco Municipal Code Relating to Fire Prevention Regulations and Adopting by Reference the California Code of Regulations Title 24, Part 9, 2025 Edition of the California Building Standards Code.
Oral presentation by Community Development Director Keri Cobb.
Mayor Medina opened the public hearing at 6:12 p.m.
There were no public comments.
Mayor Medina closed the public hearing at 6:12 p.m.
Motion by Council Member Reyna, seconded by Mayor Medina, to introduce and waive the first reading of an ordinance by the following roll call vote:
AYES: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
13) DEFERRED BUSINESS: None
14) NEW BUSINESS:
a. Council finds this action is not a “project” as defined under section 15378 of the CEQA Guidelines; Receive and File the Donation Financial Activity Quarterly Report for Fiscal Year 2024-2025 Quarter 4 (April 1, 2025, through June 30, 2025) and Fiscal Year 2025- 2026 Quarter 1 (July 1. 2025 through September 30, 2025). 11 TO 112
City of Wasco City Council Meeting Agenda, November 18, 2025 PowerPoint presentation by Accounting Manager Rocio Mosqueda; noted that a $500 original donation to the PAL Program was missing in the report, corrected and included in the presentation.
There were no public comments.
Motion by Mayor Pro Tem Saldaña, seconded by Council Member Reyna, to receive and file with the corrections mentioned by the following roll call vote:
AYES: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
15) REPORTS FROM COMMISSIONS AND COMMITTEES:
a. Kern Economic Development Corporation (Medina)
No reports.
b. Kern Council of Governments (Reyna)
No reports – Next meeting November 20, 2025.
c. Wasco Task Force (Saldaña and Medina)
No reports.
16) REPORTS FROM THE CITY MANAGER:
• The City Manager will email the reports to the council members. • Council Member Reyna requested a future report on the approved investment for September 30, 2025, with a total cash and investment value of $75,828,750, and a decrease of $1,232.956 from the previous month.
• Mayor Medina requested information on whether there were any flooding issues due to the amount of rain received.
• In the last 24 hours, the work from Unwired has been stopped on any new work to check for subsidence on patches that need attention due to rain. There will be no launching out into new areas until they have gone back and double - checked.
17) REPORTS FROM THE CITY COUNCIL:
Mayor Pro Tem Saldaña:
• Encouraged the public to attend the Wasco Tigers game on Friday.
Council Member Reyna:
• Attended the Regional Transportation Plan for Kern County on November 13, 2025.
There were no public comments on the closed session items.
Mayor Medina adjourned into closed session at 6:30 p.m.
Mayor Medina adjourned out of closed session at 6:45 p.m.
18) CLOSED SESSION:
a. Closed Session Minutes for November 4, 2025.
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City of Wasco City Council Meeting Agenda, November 18, 2025 b. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION 54956.9 (d)(1) Name of Case: Amerivet Contracting, a California Corporation
c. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION 54956.9 (d)(1) Name of Case: LEO Towing
d. PUBLIC EMPLOYMENT APPOINTMENT 54957
Title: Finance Director
e. CONFERENCE WITH REAL PROPERTY NEGOTIATORS:
Property: APN 487-200-04, 487-180-01, 487-140-52
City negotiator: City Manager
Negotiating party: Frank Iturriria
Under negotiation: Price and terms of lease
19) CLOSED SESSION ACTION:
City Manager M. Scott Hurlbert reported out.
a. Closed Session Minutes for November 4, 2025.
No reportable action.
b. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION 54956.9 (d)(1) Name of Case: Amerivet Contracting, a California Corporation No reportable action.
c. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION 54956.9 (d)(1) Name of Case: LEO Towing
No reportable action.
d. PUBLIC EMPLOYMENT APPOINTMENT 54957
Title: Finance Director
City Manager Hurlbert mentioned that a candidate for the Finance Director position has been identified and that a conditional offer has been accepted. There is a draft contract that outlines the terms and conditions and requests the city council’s approval to proceed, contingent on successful completion of the background check and pre-employment paperwork, to onboard the individual as soon as possible.
Motion by Council Member Martinez , seconded by Mayor Pro Tem Saldaña , to approve and execute the employment contract by the following roll call vote:
AYES: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA
NOES: NONE
ABSTAIN: NONE
ABSENT: NONE
13 TO 112
City of Wasco City Council Meeting Agenda, November 18, 2025 e. CONFERENCE WITH REAL PROPERTY NEGOTIATORS:
Property: APN 487-200-04, 487-180-01, 487-140-52
City negotiator: City Manager
Negotiating party: Frank Iturriria
Under negotiation: Price and terms of lease
No reportable action.
20) ADJOURNMENT:
Mayor Medina adjourned the meeting at 6:47 p.m.
____________________________________
Yolanda Tinajero, Deputy City Clerk
______________________________________
Valentin Medina, Mayor
14 TO 112
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TO: Honorable Mayor and Council Members
FROM: M. Scott Hurlbert, City Manager
DATE: December 16,
2025
SUBJECT: Adopt a Resolution Authorizing the City Manager or designee to finalize and endorse a Professional Services Agreement with The CrisCom Company for Advocacy, Grant Writing, and Economic Development Services.
Recommendation:
Staff recommends the City Council:
1) Adopt a Resolution Authorizing the City Manager or designee to finalize and endorse a Professional Services Agreement with The CrisCom Company for Advocacy, Grant Writing, and Economic Development Services; and
2) Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15378, no environmental review is required.
Environmental Review:
Staff has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA). It has been determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because it consists of a governmental fiscal/administrative activity that does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
Background:
During recent annual strategic planning workshops, the City Council has consistently identified “Modernize City Facilities” as a priority. A number of factors have created this priority including; Aging facilities are inefficient, both in terms of energy usage and workspace layout; Staff are currently housed in three physical locations, separated by a State Highway; and Lack of available space is limiting staffing plans and options.
STAFF REPORT
City of Wasco
15 TO 112
While addressing this priority, two primary Capital Projects have emerged:
8th Street Municipal Complex
• Police Department
• City Hall / Council Chambers
Central Ave Complex
• Public Works Yard
• Transit Operations Office
• Animal Control Facility
• Replacement Water Well Site
The City has acquired land to allow construction of new facilities at both sites. The sites are owned outright; there is no debt on these acquisitions. Space requirements gathering, preliminary designs, and engineering review are already underway. Council has already earmarked substantial fu nding toward these projects along with grant funding.
However, challenges to progress persist; Construction costs continue to rise sharply due to regulations, labor costs, and materials/supply chain factors; Funding sources can be unpredictable. The current State financial picture is unfavorable, and the government shutdown has affected many Federal programs; and Facilities projects are complex and require outside resources to design, fund, and complete.
Discussion:
The City has had remarkable success in securing grant and earmark funds. However, beyond funding for capital projects alone, efforts aimed at basic economic development have been difficult. Two recent examples have suggested that outside resources may be at least part of the solution.
Principals of the CrisCom Company have worked with Wasco Staff for nearly a year to identify successful examples of municipal facility projects, including a tour of and access to plans for the Corcoran Police Department. CrisCom also was instrumental (along with our local legislators) in helping (pro bono) to reverse the Rule 20A claw-back and restore over $1.3M in utility undergrounding funding to the City of Wasco.
The Company provides a broad range of services including Economic Development, Grant Writing, and Public and Private Sector advocacy. CrisCom Company has proposed a comprehensive professional services consulting agreement with the City of Wasco. The agreement provides a fixed-cost retainer fee at a substantial discount to their regular fee structur e. The agreement is month -to-month so risk to the City is minimized.
Based upon the quality of complimentary services provided to date, Staff believes CrisCom will play a critical role in moving our ambitious projects forward -- n ot only identifying and se curing grant and earmark opportunities, but more importantly by introducing economic development opportunities in Wasco to proven developers and businesses. The initial retainer proposed is $7,000 per month…about half the cost of additional, dedicated economic development staff.
See Overview and Proposal documents.
Staff recommends approval of a Professional Services Agreement with CrisCom Company at a cost of $7,000 per month.
16 TO 112
Fiscal Impact:
Services will be paid from the adopted FY 202 4/2025 CIP and economic development budgets. No budget action is required with approval of this item.
Attachments:
1. Resolution
2. CrisCom Company Overview
3. CrisCom Proposal and Rate Schedule
17 TO 112
RESOLUTION NO. 2025 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO AUTHORIZING THE
CITY MANAGER OR DESIGNEE TO FINALIZE AND ENDORSE A PROFESSIONAL
SERVICES AGREEMENT WITH CRISCOM COMPANY FOR ADVOCACY, GRANT WRITING, AND ECONOMIC DEVELOPMENT SERVICES.
WHEREAS, the City wishes to contract with the CrisCom Company to provide Advocacy, Grant Writing, and Economic Development Services; and
WHEREAS, the services provided are described in the Proposal attached hereto as Exhibit “A”; and
WHEREAS, the terms of said Proposal shall be included in a standard City of Wasco Professional Services Agreement (“Agreement”) and made in the form and manner prescribed by the City of Wasco Municipal Code and the California Public Contract Code; and
WHEREAS, CrisCom Company and the City each acknowledge that each party and their respective legal counsel have reviewed the Proposal Terms and shall review and approve the Agreement; and
WHEREAS, the Agreement shall be governed by and construed in accordance with the laws of the State of California; and
WHEREAS, CrisCom Company shall maintain all worker’s compensation insurance w here and, in the amounts, required by law and comprehensive general public liability insurance as outlined in the Agreement.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Wasco as follows:
SECTION 1: Approves the Proposal with CrisCom Company.
SECTION 2: Authorizes the City Manager or designee to finalize and endorse the Professional Services Agreement.
SECTION 3: The Agreement shall not be valid unless and until so approved by the City Attorney and executed by the City Manager upon satisfaction of the requirements and contingencies identified herein.
- o0o-
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I HEREBY CERTIFY that the foregoing Resolution No. 2025 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on December 16, 2025, by the following vote:
COUNCIL MEMBERS: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA AYES:
NOES:
ABSTAIN:
ABSENT:
__________________________
VALENTIN MEDINA,
MAYOR of the City of Wasco
Attest: _______________
__________________________________
MONICA FLORES, CPMC
DEPUTY CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco
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For more information, please contact Renée Missakian at [email protected] or (818) 282-6363.
Government Affairs
Marketing
Grant Writing
Event Planning
Public Relations
Business Development
Community Engagement
Economic Development
The CrisCom Company is a trusted
p r o v i d e r o f h i g h l y e f f e c t i v e
governmental and public affairs
consulting services. We specialize in
building strong, strategic connections
between the public and private sectors,
helping our clients navigate complex
regulatory environments and achieve
their goals. In addition to our core
consulting services, we offer expertise in
grant writing and administration,
economic development, marketing, and
more. Our team is composed of seasoned
industry professionals with deep
knowledge and hands -on experience
across a broad range of sectors. At
CrisCom, we pride ourselves on our
ability to drive results by forging
meaningful partnerships, identifying
opportunities, and delivering strategic
solutions tailored to each client’s unique
needs.
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$10M+ Public Safety Infrastructure
$7M Kings County Sheriff’s Office
$5.7M Corcoran Police Station
$5M Sanger PD Dispatch Center
$4.5M Selma Fire Station
$4M Selma Police Station
$3M Lemoore Public Safety Dispatch
$950K Madera PD Mobile Command Center
$850K Sanger Fire Station Remodel & Expansion
$650K Kings County Gang & Narcotics Task Force
$606K Madera PD BSCC Prop 64 Grant
$555+K Avenal PD COPS Hiring Grant
$500K Madera PD COPS Hiring Grant
$400K Sanger School Resource Officer Grant
$378K Avenal Bryne State Crisis Intervention Program
$375K Avenal COPS Grant
$278K Lassen County Sheriff Cannabis Tax Fund
$250K Glendale DOJ COPS Grant
$240K Avenal Emergency Ops Center
$140K Madera PD Cal OTS
$125K Corcoran COPS Hiring Grant
$8M Kettleman City Pedestrian Bridge
$7M Corcoran Gateway Park
$6.5M Calabasas SMMC
$2M Avenal Community Center
$1.2M CFDA Education Grant CLU
$1M KCAO Food Bank & Housing
$1M Sanger Clean CA Grant
$1M Avenal Veterans’ Hall
$440K Glendale CA State Parks Grant
$348K Glendale FEMA AFG Grant
$312K Upward Bound Higher Ed Grant
$292K Glendale Clean CA Grant
$175K Visit Yosemite CA Museum Grant
$114K Sanger Safe Streets & Roads
$5M Madera Sewer Trunk Line Replacement
$3M Sanger Water Well Repair
$2M Corcoran Water Treatment Facility
$1.5M Corcoran Water Well
$1.5M Selma Storm Drain Repair
$1.5M Sanger Primary Sewer Trunk Line
$1M Sanger Water Connections
$100K Route Management Mile Reduction Grant
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GRANT WRITING, ADVOCACY AND
ECONOMIC DEVELOPMENT SERVICES
CITY OF WASCO
22 TO 112
TABLE OF CONTENTS
COVER LETTER .......................................................................................................................... PAGE 2 QUALIFICATIONS AND EXPERIENCE ................................................................................... PAGE 3 STAFFING AND ORGANIZATION ................................................................................. PAGES 4 to 6
GRANT WRITING AND ADMINISTRATIVE SERVICES
THE CRISCOM APPROACH ............................................................................................. PAGES 7 to 10 SCOPE OF WORK ............................................................................................................ PAGES 11 to 12 QUALITY CONTROLS ................................................................................................................ PAGE 13
STATE AND FEDERAL LEGISLATIVE ADVOCACY
PROJECT UNDERSTANDING AND APPROACH ................................................................. PAGE 14 SCOPE OF SERVICES & DATA ...................................................................................... PAGES 15 - 17 LEGISLATIVE & ADVOCACY PROJECT SCHEDULE ......................................................... PAGE 18
ECONOMIC DEVELOPMENT
SCOPE OF SERVICES ............................................................................................................... PAGE 19
FIRM ACCOMPLISHMENTS .................................................................................................... PAGE 20 RETURN ON INVESTMENT ..................................................................................................... PAGE 21 FEE SCHEDULE .......................................................................................................................... PAGE 22 REFERENCES ............................................................................................................................ PAGE 23
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COVER LETTER
November 12, 2025
Mr. Scott Hurlbert
City Manager
City of Wasco
746 8th Street
Wasco, CA 93280
Re: Proposal for Grant Writing, Advocacy, and Economic Development Services
Dear Scott:
It has been a pleasure for our team to get to know you and your staff. We trust you were pleased with the outcome of the PG&E project our team completed for the City of Wasco on a pro bono basis. Building on that experience, we would like to provide our proposal for Grant Writing, Advocacy, and Economic Development Services.
We are confident that The CrisCom Company can deliver unparalleled service to your City. As outlined in the proposal, our expertise, experience, and client -focused deliverables are specifically designed to ensure your success. The proposal details our comprehensive approach to grant writing and administrative services, including our thorough checklist and quality control measures. Additionally, you will find information regarding our approach to State and Federal legislative advocacy, as well as Economic Development services.
Unlike many of our competitors, CrisCom is highly selective, representing a limited number of municipalities and organizations. As Chuck and Reuben have likely mentioned, we currently do not represent any other municipalities in Kern County, ensuring that the City of Wasco will have our undivided focus and be treated as a top priority.
Over the past 28 years, our firm has successfully assisted public and private sector clients in securing billions of dollars through grants, budget requests, tax allocations, and marketing initiatives. As you will see, the proposal highlights our most recent successes and proven return on investment.
Please do not hesitate to reach out if you have any questions or require further clarification. We look forward to the opportunity to work closely with the City of Wasco and to helping you achieve your goals.
Sincerely,
Renée Missakian
Renée Missakian
Chief Operating Officer & Executive Vice President
[email protected]
Cell - 818.282.6363
TheCrisComCompany.com
9550 Topanga Canyon Blvd., Chatsworth, CA 91311
1099-A Otis Ave., Corcoran, CA 93212
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MISSION STATEMENT
Our mission is to provide our clients with highly ethical, innovative, and dynamic strategies, which are effective in achieving their goals. The CrisCom Company adheres to the highest standards of accuracy and truth to those we represent and to the public.
QUALIFICATIONS AND EXPERIENCE
Founded in 1997 by Charles “Chuck” Jelloian, CrisCom Public Relations, Inc., (dba The CrisCom Company) has become the preeminent leader in governmental affairs advocacy, grant writing, public relations, and community development consulting. Chuck has been in the political arena for decades starting as a young boy when his cousin was the Speaker of the California Assembly. In 1984 he began working for a State Senator. He later caught the eye of the California Governor, who recommended him to President Reagan to work with him on developing his Presidential Library and Center for Public Affairs.
Our entire team has decades of experience and knowledge with a long history of non-partisan relationships in Sacramento as well as Washington, D.C. As such, we take great pride in providing our clients with unparalleled grant writing and advocacy services.
Our firm excels at building beneficial relationships between our clients and elected officials, key stakeholders, and various agencies. We identify and capitalize on opportunities that align with our client's goals through strategic advocacy and outreach, effectively meeting their most complex needs.
Over the past 28 years, this in-depth and thoughtful approach to grant writing and advocacy has continued to provide our clients with the proper footing to be successful in their funding with respect to grant writing/awards, as well as legislative and appropriations priorities. The cornerstone to our method is incorporating our client's needs and directions. This collaborative effort, including unfettered access to CrisCom’s leadership team, sets our clients up for success in their endeavors.
Charles H Jelloian, Chief Executive Officer and President Renée T. Missakian, Chief Operating Officer and Executive Vice President Linda Jelloian, Chief Financial Officer
Reuben Shortnacy, Executive Vice President
Office Locations:
The CrisCom Company The CrisCom Company
Southern California Headquarters Central California Headquarters 9550 Topanga Canyon Blvd. 1099- A Otis Avenue
Chatsworth, CA 91311 Corcoran, CA 93212
While we do not currently maintain office s in Sacramento or Washington D.C., CrisCom has access to local office resources and is physically in Sacramento several times per month, as well as numerous visits to Washington, D.C. Through the pandemic it has become apparent that a physical office location is not necessary to be an accomplished and effective consultant. This enables our firm to reduce overhead and pass those savings along to our clients. Our team works diligently with elected officials in their local district offices, as well as with the League of California Cities and California Association of Local Agency Formation Commissions.
FIRM OVERVIEW
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The CrisCom Company’s grant writing and governmental affairs team enjoys decades of experience, including leadership positions on legislative staff. Our keen and in- depth knowledge and understanding of the grant writing process provides our clients with the strategic consulting needed to be successful with State, Federal and private grants.
Charles H Jelloian | Chief Executive Officer and President
Chuck Jelloian’s extensive experience in the public relations field is second to none.
That is why clients call upon him to provide his guidance and expertise on the most challenging of situations. Through his tenacity and vociferous advocacy efforts, he makes sure the CrisCom team delivers on the projects we undertake.
About Chuck - Chuck is committed to providing all of CrisCom’s clients with highly effective programs that focus on governmental affairs, business development, strategic planning, corporate communications, public relations, and marketing.
Since founding CrisCom in 1997, Chuck has worked diligently to establish the firm as one of the nation's premiere governmental affairs and business development firms. Before founding CrisCom, he served as the Executive Director of the non- partisan Ronald Reagan Presidential Foundation and was responsible for the planning and development of the historic Ronald Reagan Presidential Library and Center for Public Affairs, located in Simi Valley, California. He hosted numerous national and international dignitaries, including British Prime Minister Lady Margaret Thatcher and Polish President Lech Walesa. Since then, Chuck has had the privilege of working with several other national figures.
Chuck was appointed by Los Angeles Mayor Richard Riordan to serve on the Board of Transportation Commissioners. As Commission President, Chuck presided over the $200 million department and its 1600 full-time employees. Los Angeles City Councilman Greig Smith appointed Chuck to the Design Review Board as well, which reviews all proposed applications for buildings and structures in the Chatsworth, California area.
Chuck, widely recognized for his leadership skills, continues to play an important role in many political, social and philanthropic activities throughout California and the nation.
Chuck Jelloian
Chief Executive Officer
& President
35+ years’ experience
Renée Missakian
Chief Operating Officer &
Executive Vice President
Grant Writer& Advocate
9+ years’ experience
Reuben Shortnacy
Executive Vice President
Advocate & Grant
Support
23+ years’ experience
Emily Engelsgaard
Grant Manager &
Advocacy Support
6+ years’ experience
John Basmajian
Government Affairs
Manager
Advocate
6+ years’ experience
KEY PERSONNEL & TEAM STRUCTURE
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Renée T. Missakian | Chief Operating Officer & Executive Vice President
Renée Missakian is a proven leader in the governmental and public affairs arena with over 9 years of experience throughout California and the nation, implementing successful lobbying and public relations campaigns for municipal, corporate, and non-profit clients. Her attention to detail and background as a paralegal helps ensure that our clients’ requests and projects are delivered timely and professionally. From government advocacy, to community outreach, to grant writing, Renée continues to deliver on our clients’ needs.
About Renée - Renée has been a member of the CrisCom team since 2017. She serves as CrisCom’s Chief Operating Officer and Executive Vice President. Renée is responsible for the day- to-day operations, including overseeing and managing CrisCom’s Account Managers and Representatives. She is a lobbyist at both the state and federal levels of government and has been at the forefront of CrisCom’s legislative and appropriations wins for its clients. In addition, Renée has 25 years’ experience in the legal field and over 15 years’ experience working with nonprofit organizations. Her experience includes organizing fundraisers, community outreach events and public relations campaigns. She has also spearheaded The CrisCom Company’s grant writing initiatives for our clients, specializing in both public and private sector grants. Renée’s extensive experience in governmental and public affairs as well as grant writing knowledge makes her a valued strategist and problem solver on which our clients rely on many levels.
Reuben Shortnacy | Executive Vice President
Reuben Shortnacy has had a long and distinguished career in the public sector. Not only has he shown to be a proven leader as a former Chief of Police for the City of Corcoran for over 23 years, he has been a respected leader amongst his peers and the citizens in the City and County in which he served. While Reuben is new to the CrisCom team, during his tenure as Chief of Police in Corcoran, he worked hand in hand with CrisCom for close to 20 years.
About Reuben - Reuben's law enforcement experience over the past several decades has prepared him to serve the public and private sectors. He understands law enforcement and public safety needs. He has sat on a variety of boards and commissions throughout his career and has accumulated a tremendous amount of experience that will allow him to serve a broad range of clients. Reuben has also served as an Interim City Manager and as a result has developed a unique understanding of municipal government. He has experience working cooperatively with both state and federal elected officials. He holds an Associate’s Degree in the Administration of Justice, an Associate’s Degree in Corrections and a Bachelor’s Degree in Criminal Justice.
ORGANIZATION & PROJECT TEAM continued
CASE STUDY: CrisCom has been called many things, but none more fitting than “Quarterback”. Leading advocacy efforts involves a lot of moving parts. You need to be nimble and call audibles in the midst of the action. We were proud to lead a coalition of public safety departments in the Central Valley to pursue state funding to bolster their aging infrastructure. Engaging state leadership and working with our local elected officials positioned these projects for success. Implementing a comprehensive advocacy campaign, along with a detailed public relations campaign turned these projects into a win-win for both the state representative and awarded city. 27 TO 112
John Basmajian | Government Affairs Manager
John Basmajian began his career with The CrisCom Company as an intern and, through dedication and exceptional performance, advanced to his current role as Government Affairs Manager. John’s professionalism, energy, and enthusiasm are evident in every project he undertakes. With a strong command of both state and federal legislative issues, he provides valuable insight that enhances our firm’s advocacy efforts. In addition to his legislative expertise, John plays a key role in supporting our grant writing te am, leveraging his policy knowledge to strengthen funding strategies for clients. His comprehensive understanding of government affairs and collaborative approach make him an indispensable member of The CrisCom Company team.
About John - John graduated from California Lutheran University with a Bachelor of Science in Business Administration, where he was an honored recipient of the Dean’s List award four times, as well as the President’s List award. He served as student body president, and sat on the university’s Board of Regents.
Prior to joining CrisCom he served as an intern for an industrial services company where he led a marketing campaign that resulted in fifteen percent revenue growth. He also worked with a real estate investment firm providing administrative assistance.
Emily Engelsgaard | Grant Manager & Advocacy Support
Emily Engelsgaard is a valued member of The CrisCom Company, serving as an integral part of our grant writing team in her role as Grant Manager. Emily brings exceptional skill in identifying funding opportunities, developing competitive proposals, and managing complex grant processes from concept to completion. Her strong analytical abilities, attention to detail, and deep understanding of state and federal programs ensure that each proposal aligns with client priorities and meets all funding requirements.
In addition to her grant management responsibilities, Emily provides key support to The CrisCom Company’s legislative advocacy team, contributing research, policy analysis, and strategic coordination that enhance our clients’ representation at both the sta te and federal levels. Her ability to connect legislative priorities with funding opportunities helps bridge advocacy and resource development efforts, delivering comprehensive support that advances our clients’ goals.
Emily’s tenacity, creativity, and collaborative approach make her an indispensable member of The CrisCom Company team. She consistently goes above and beyond to overcome challenges, secure critical funding, and strengthen our advocacy efforts, ensuring that the firm continues to deliver meaningful and measurable results for the communities we serve.
About Emily - Emily holds a master’s degree in American History and is a graduate of California Polytechnic State University, San Luis Obispo. Emily has extensive experience in customer service and as a legal assistant. Her background continues to be a beneficial asset to the team. Emily resides in the Central Valley and works out of CrisCom’s local headquarters.
ORGANIZATION & PROJECT TEAM continued
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“The CrisCom Approach”
In providing grant writing services, The CrisCom Company will engage elected officials, key stakeholders and administrating agencies to develop advantageous relationships for the City of Wasco. CrisCom will work in conjunction with City staff to identify and pursue viable grant opportunities. Additionally, CrisCom will work hand-in-hand with City staff to develop a strategic approach to providing for the City’s needs through comprehensive advocacy and outreach efforts.
An in-depth approach and comprehensive strategic planning provide our clients with the proper footing to be successful in the pursuit of grants and other funding opportunities. A key element would be to incorporate the direction of the City Manager, City Council, department heads, and staff. As such, the City will have direct access to CrisCom’s leadership whenever it is needed.
The CrisCom team will meet with the City Manager, City Council, department heads, and staff to compile a list of projects. The team will then work with the City to prioritize the list based on a needs assessment, which will include a comprehensive review of available funding sources for the identified project. This collaboration is imperative to creating successful submissions. While CrisCom is continuously monitoring both public sector and private foundation grants, detailing the City 's specific needs will provide for a tailored and targeted strategy.
CrisCom will utilize various resources to monitor, track and report on various funding opportunities. This includes its relationships with numerous agencies at the state and federal levels of government. CrisCom will employ outside the box ideas to bring a competitive advantage to the City during this process. The CrisCom team will also diligently work toward building lasting relationships for the City within these agencies. Additionally, as stated above, the CrisCom team prides itself on open communication and anticipates that our executive staff will speak with City representatives weekly. A constant flow of communication is key to any successful relationship and is the cornerstone of the CrisCom client/consultant model.
The CrisCom Company will provide progress reports to the City on a regular basis or as the City Manager deems appropriate, and would also provide in- person reports upon request. The CrisCom team will also make themselves available anytime to the City Manager, City Council, department heads, and staff as directed by the City Manager. We will provide weekly updates via email or telephone on the progress and status of grant applications in process as well. This will include benchmarking certain items during th e writing process and keeping the City apprised of any changes or amendments.
Developing a strong relationship between grant writing and advocacy strengthens the advancement and pursuit of projects. The CrisCom Company’s advocacy efforts continue to garner numerous successes at the state level, including:
• Securing over $40 million for public safety infrastructure projects through the state budgetary process • Securing over $5 million in water infrastructure funding for cities through the state budgetary process • Developing and implementing strategic advocacy campaigns to combat negative legislative intentions to harm local governments
• Proposing and drafting legislation and amendments to achieve goals set by client • W orking with state agencies to engage and promote client interests and needs through the governmental process
GRANT WRITING SERVICES
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These efforts, accompanied with a robust and thoughtful approach to grant writing, continue to position CrisCom’s clients with a winning strategy. Unlike our competitors, CrisCom is very selective with our clientele. We do not represent dozens of municipalities, but rather a select few so we can prioritize them and focus on their needs and funding opportunities.
Specialized Knowledge
To ensure the success of our grant initiatives, our firm must maintain consistent, transparent communication with clients from the start. By forecasting opportunities and collaborating with departments well before the Notice of Funding Opportunities are released, we can ensure we have enough time to develop thoughtful and comprehensive responses, ultimately leading to successful proposals.
The following 10-step approach to grant writing is the core of CrisCom’s grant writing service offerings.
It is paramount to put our clients' needs at the forefront of every project.
1. Funding needs analysis by meeting with City department heads to review priorities and funding needs
The CrisCom Company will meet with the City's leadership, including the City Manager, City Council, and department heads, to conduct assessment meetings to prioritize the City ’s funding needs. During these in -depth sessions, we will analyze programs and projects from available funding sources to determine the City's readiness to proceed. In addition to these meetings, CrisCom will meet with the City’s State and Federal representatives to establish a foundation of support for pursuing the grants.
These meetings will also provide our representatives with essential information regarding the City ’s current needs.
2. Facilitation of department decision-making process regarding the feasibility of pursuing potential grant opportunities
The CrisCom Company staff will meet with the City department heads as grant opportunities become available. The meetings will include a summary review of grant requirements, including any qualifying factors such as monetary match, reporting requirements and grant oversight. These meetings will serve as strategic planning sessions.
3. Facilitation of partnership meetings on grant submissions The CrisCom Company will meet on a regular basis with the City Manager or Project Manager and department heads as the grant is being developed. Communication with the City and staff leadership is a key component to a successful grant submission. The CrisCom team will work diligently on ensuring that all lines of communication are open and flowing freely to identify the proper grant response and any cross departmental components to strengthen any submission.
4. Grant research to identify opportunities that strategically align with the City’s goals The CrisCom Company will utilize various grant resources to narrow down and find specific opportunities for the City of Wasco. This process will be aided by the initial departmental meetings to identify the City ’s needs and connect them with available funding sources in the budgetary year.
CrisCom will also work with the local State and Federal representatives to identify any direct funding opportunities.
5. Development of requested proposals/applications
Each grant opportunity is unique and employs differing requirements. T hrough meticulous attention to detail, CrisCom will work with the City to develop top-quality responses to identify viable GRANT WRITING SERVICES continued
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opportunities, including outlining clear and concise program goals to achieve the desired outcomes.
CrisCom will work with the City to obtain the needed information and provide a comprehensive draft for the City to review. The collaborative process stated in "The CrisCom Approach" is highly imperative in developing grant proposals. Through the development of these grants, CrisCom will prioritize editing the responses provided by City staff to ensure that responses score high on the accompanying scoring rubrics and that there are no gaps in responses, as detailed in the grant guidelines. CrisCom will provide an edited draft copy of grant proposals before the grant due date in an adequate amount of time to allow for a comprehensive review by the City before submission.
6. Assist in gathering grant-related information
The CrisCom Company will identify and assist the City in obtaining grant- related information needed for a successful submission. CrisCom’s team is astute in garnering information and employing that information into a successful grant. CrisCom will also assist the City in reviewing the data needed for the grant. This includes breaking down the data into smaller pieces of useful information that will bolster the grant response.
7. Estimate of City department’s commitment if grant is received A key component to a grant is the grantee’s ability to administer the grant successfully. During the initial review of the grant, prior to any submittal, the CrisCom team will review the grant guidelines and ensure the City and the department heads know the requirements of administering the grant. This will include any and all reporting requirements and the length of those requirements. CrisCom will assist the City in this while on retainer. This will be a major determining factor to be considered during the facilitation of the departmental decision -making process regarding the feasibility of pursuing potential grant opportunities.
8. Grant proposal development, submission, letters of support and other supporting materials As discussed previously, The CrisCom Company will provide the City with a draft of the proposed submission at least one week prior to the due date. This will allow for adequate departmental review prior to submitting the grant application. CrisCom will also work with our State and Federal elected officials and strategize with local stakeholders on obtaining letters of support. Ensuring that the grant receives support from a variety of stakeholders speaks volumes with the grant reviewers. CrisCom will always look for ways to set the grant apart from the competition and work to obtain an advantage for the City.
9. Follow up after proposal submission
The CrisCom Company will leverage its relationships with the granting entity to follow up on all proposal submissions. This will be done within the stated grant criteria and will not involve any gray areas. CrisCom will strategically utilize grant supporters, such as our State and Federal representatives, to inquire on the City’s behalf when appropriate. CrisCom will also seek to identify the proposed timeline that the granting agency intends to follow, if it is not explicitly stated in the application. This will allow the City to manage expectations on funding and implementation.
10. Assist with contract, material development, and/or reporting once a grant is awarded.
The CrisCom Company is committed to providing support throughout the entire grant process. To ensure successful implementation, we will guide the City and help maintain clear expectations. We also offer assistance with all necessary reporting, some of which will be managed by the City department that receives the grant, with our support. In the event of an unsuccessful grant proposal, CrisCom will request a debriefing from the granting agency. This will enable us to identify any application weaknesses and strengthen the proposal for future funding rounds.
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The CrisCom Company has been in business for over 28 years providing our clients with excellent grant writing and legislative advocacy services. Dozens of municipalities have retained us throughout the decades and as such, we have impeccable references. Below is an example of five grant awards our firm is proud to have worked on. Under “Firm Accomplishments” we have a partial list of many of our other grant awards as well as budget requests. Unlike our competitors, whose list of clients reads as a “who’ s who” of California, our firm is very strategic with the municipalities we choose to work with so we can better prioritize our clients and their needs. If awarded this proposal, we will be ready to begin work with the City on day one. As you will see from our Firm Staffing, we are extremely knowledgeable and possess the skills and experience needed to provide your City with first-rate services. One of the things that makes our firm stand out above our competitors is that we become good ambassadors of your City, as we often join the Chamber of Commerce and not only attend local events, but actively participate in them. Given our many years applying for grants with FEMA, CAL OES, DOJ, etc., our level of technical proficiency speaks for itself based on our partial list of accomplishments/awards.
EXAMPLES OF FIVE FUNDED GRANTS
1. Prop. 68 Statewide Park Program Grant; City of Corcoran Gateway Park; Awarded $7,090,140.
2. CFDA Education Grant; California Lutheran University; Request : $1,200,000; Awarded:
$1,200,000.
3. Clean California Grant; City of Sanger, Request: $1,000,000;Cal Awarded: $1,000,000.
4. BSCC Prop 64 Grant; City of Madera PD; Request: $605,887; Awarded, $605,887.
5. COPS Hiring Grant; City of Avenal PD; Request: $1,111,888; Awarded: $555,944
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The CrisCom Company will adhere to and provide consulting utilizing the “Scope of Work” as the basis for this project. This includes the following:
Grant Funding Needs Assessment and Strategy:
Meet with City staff to identify grant funding needs and priorities; develop an overall strategy for identifying and securing grant funding.
While our team will forward various grant funding opportunities on a regular basis, we will also meet quarterly with City staff to discuss current priorities.
Grant Funding Research:
Conduct ongoing research to identify appropriate grantors and grant programs including, but not limited to, federal, state, and regional government organizations and private foundations and businesses to support the City of Wasco’s funding needs and priorities in the areas the City deems appropriate.
Research and analyze potential funding opportunities to determine its suitability to the City’s needs and project eligibility requirements.
Based on grant funding research, recommend grantors and grant programs to which the City should submit applications.
Inform City staff of the details of identified grants and provide key information including funding program name and agency, available funding, key dates/deadlines, funding type (grant, loan or incentive), required match, and cost share required.
Grant Writing:
Grant proposal development which may include the following:
• Prepare a strategic work plan for the development of the proposed program underlying the grant application, and for production of the application itself, including key dates, responsible personnel, and specific deliverables.
• Ensure that all required components of each proposal are included in submission, ensuring adherence to grant evaluation criteria, and ensuring each entire grant package is timely and correctly prepared in accordance with the requirements and restrictions of its respective funders’ portal and technical submission requirements.
• Edit draft proposals for consistency of messaging, ensuring integration of grant requirements and succinctness prior to final review and approval by the City and submittal to funder.
• Organize facts, data, statistics and narrative collected and written as a part of assigned projects, developing tabular or graphic data displays as appropriate, and making those items available to the City for future use.
Engage in regular and ongoing communication with the City staff regarding the status of current work undertaken and upcoming opportunities.
Work with City staff and department heads to obtain information needed to w rite all sections of the grant application.
Ensure proper completion and timely submission of all financial and performance reports and other periodic reporting requirements.
Ensure letters of support and other required certifications or documents are submitted with the grant as described in the grant guidelines.
SCOPE OF WORK
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Grant Management and Administration:
Maintain grant compliance and reporting, including outcome measurements and grant budgets.
Prepare a schedule for the submission of required documents, including project milestones, progress and final reports and invoices to funding agencies, including key dates and responsibilities of consultant and staff for producing drafts and final deliverables.
Work with designated staff on all grant compliance components including all standard environmental, procurement, and compliance regulations, and also provide guidance on grant eligible costs and advise staff of analysis and strategic actions to fully utilize existing grant money and ensure 100% compliance.
Review status and progress of grant with City staff on a monthly basis and with funding agencies as needed.
Ensure project and grant reporting are “Audit Ready” upon completion by developing and maintaining an audit file with all documentation, including, but not limited to: all compliance documents, financial documents, reports, reimbursement requests, and any other documentation relevant to the project’s grant funding.
Grant Writing Timeline
Many grants have a very short window within which to apply and do not usually offer the flexibility of extended preparation. However, below is a sample timeline if the amount of time is at least one month:
Prior to Grant Announcement Meet with the City Manager or Project Manager and City Staff to coordinate and discuss potential projects and upcoming grant funding opportunities
One Month Prior to Grant Deadline Meet with the City Manager or Project Manager and/or City Staff regarding grant guidelines, requirements, due date, etc.
Gather supporting information and documentation for grant application
Submit draft application including budget to Project Manager Two Weeks Prior to Grant Deadline City Manager or Project Manager and Staff review grant application, discuss necessary changes/additions, etc.
Review grant drafts to ensure all necessary information is included/provided
Add any remaining components/documentation
Three Days Prior to Grant Deadline Verify grant application information and readiness; work with City Manager or Project Manager and Staff; submit prior to deadline if possible
Day of Deadline Submit grant application if not already submitted; provide City Manager and Project Manager with copy of final application
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Our firm is a leader in the Grant Writing arena. As outlined in our above Project Overview, our team will constantly communicate with City Staff. City Staff will be sent a rough draft near the beginning of the process to ensure the technical proposal is accurate and provide critical feedback. The next draft will be after the suggested feedback has been incorporated and the application/proposal is in it s final stages.
Before submitting the final application/proposal, we ensure it is presented professionally, and all the required guidelines are met. An application/proposal will never be submitted without City Staff’s approval. The following checklist is a helpful tool that our team uses:
✓ Does this proposal follow the format required by the funder? ✓ Does the Executive Summary clearly outline the overall proposal? Is it persuasive? ✓ Are the statistics and data contained in the proposal accurate, current and persuasive?
✓ Are there additional data or statistics that would strengthen the proposal? ✓ Does the proposal include anecdotes or stories from clients? Are they persuasive? ✓ Are there additional anecdotes or stories that would strengthen the proposal? ✓ Does the Statement of Need clearly convey the overarching need for this project? ✓ Are the objectives for the project presented clearly? ✓ Is there an Evaluation Plan that matches the objectives? ✓ Is the Organizational Background material current and accurate? ✓ Does the Staffing Plan clearly convey the personnel needs for this project? ✓ Does the proposal talk about partnerships with other organizations? ✓ Does this proposal demonstrate how the project is unique and different from others?
✓ Does the proposal avoid needlessly technical language and jargon? ✓ Are there any major gaps in the proposal?
✓ Are there sections in the proposal that are difficult to understand? ✓ Does the proposal flow well?
QUALITY CONTROLS
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PROJECT UNDERSTANDING & APPROACH
In order to provide unparalleled lobbying and advocacy services, The CrisCom Company will work hand- in-hand with City leaders, including elected officials and staff to develop a comprehensive strategy for all advocacy efforts. Our approach to advocacy is built around a partnership with the City to establish a legislative platform that will serve as a guide during the legislative session. CrisCom’s in-depth strategic planning gives our clients the proper footing to successful ly pursue legislative and appropriation goals.
As such, our team will develop clear and concise lines of communication with the City. A constant flow of communication is key to any successful relationship and is the cornerstone of the CrisCom client/consultant model.
The CrisCom team will meet with the C ity Manager, City Council, and department leaders to fully understand the City of Wasco’s focus and needs. The team will develop a legislative and budget priority list based on a needs assessment, including a comprehensive review of legislation and available funding sources.
The CrisCom Company’s advocacy model includes providing our clients with a bi weekly legislative report (Sacramento Snapshot) during the legislative session. These reports include a summary and status of legislation that could have an impact on a municipality like the City of Wasco. Our team monitors and tracks each piece of legislation and will provide summary documentation on bills of interest. We proactively address legislation and any and all amendments that occur on tracked bills.
Our firm has deep roots in both the State and Federal l egislature. This includes numerous projects with our local elected officials and legislative and executive branch leadership. We take great pride in our countless non- partisan relationships with elected officials across the board, including the Governor’s office, California Assembly and Senate, as well as our US Senators and Congress members. In addition, we have a vast number of contacts within a variety of State and Federal government agencies. These efforts, accompanied with a robust and thoughtful approach to advocacy, continue to position CrisCom’s clients with a winning strategy. CrisCom distinguishes itself from competitors by being highly selective with our clientele. Unlike firms representing an array of municipalities, we intentionally work with a relatively small number. This allows us to prioritize our clients, focus on their unique needs, and identify funding opportunities that are best suited to them. Moreover, we maintain a commitment to our clients by not pursuing any municipal contracts that would compete with or detract from our existing obligations.
At the outset of the state and federal legislative sessions, CrisCom will meet with the City Council, City Manager, and department heads to set the legislative platform for the coming session. This will include identifying budgetary needs and developing a plan of action to pursue these dollars through the state budget process. Following the setting of the agenda, CrisCom’s team will facilitate meetings with the appropriate state elected officials to discuss and promote the legislative platform. CrisCom meets regularly with our state representatives throughout the year. Our team will provide written updates to the City Manager. These updates include legislation that may impact the City of Wasco (positive, negative, or neutral).
Through the legislative process, our team will engage with the City of Wasco’s leadership and will make actionable recommendations to the City. This will include setting up informational meetings, lobbying meetings, providing testimony at hearings, drafting and delivering letters of opposition or support, and shepherding appropriations requests through the budgetary process.
In addition to the written reports provided to the City Manager, The CrisCom Company can also provide in-person quarterly reports to the City Council. City management and the Council will also have direct and unfettered access to CrisCom’s leadership 24/7.
STATE AND FEDERAL LEGISLATIVE ADVOCACY
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The CrisCom Company will adhere to and provide consulting services based on the 'Scope of Services' for this project. This includes, but is not limited to, the following:
Strategy
The CrisCom Company will work closely with the City of Wasco and identified key staff to define and pursue the City’s goals, objectives, opportunities and priorities. CrisCom will also assist the City in developing and implementing its legislative agenda, key proposals and policy positions. This will be done in conjunction with input from the City ’s federal and state elected representatives. As part of the City of Wasco team, CrisCom will holistically assess the City’s platform and provide strategic guidance for future strategy and engagement plans. This will assist the City in positioning itself for success now and in future years. CrisCom will implement strategies to keep the City engaged even when the legislature is not in session. CrisCom will develop the City’s annual legislative platform, draft needed legislation and compile supporting documentation and amendments as necessary.
Tracking & Reporting
Identifying, tracking and reporting on federal and state legislation is only one component of successful advocacy. It is imperative for a firm to be able to properly analyze and understand the reason behind said legislation. The CrisCom Company will provide the City with detailed analyses of proposed legislation, administrative actions, and impactful regulatory matters. The CrisCom Company will be in close communication with the City on pending issues during the legislative session, especially as issues arise.
CrisCom will also provide weekly legislative updates during the legislative session. CrisCom will provide a final session report as well as an in-person presentation at the end of the legislative session.
Advocacy
Over the past 28 years, The CrisCom Company’s success can be attributed to its approach to advocacy on its client’s behalf. CrisCom has a strong presence in the US and California Capitols and will serve as the City’s day-to-day contact for the legislative offices and governmental staff. Being a conduit for the City to the US and California government will help achieve the City’s goals in Washington, D.C. and Sacramento. CrisCom’s efforts will include attending committee and rulemaking hearings, preparing testimony and submitting positions on bills.
Relationship Building
Beyond tracking specific legislation, building relationships is a key component of a successful lobbying effort. The CrisCom Company will continue to work with leadership, federal, state, and local representatives, staff, federal and state agencies, and ot her key stakeholders to advocate for the City’s strategic advocacy and engagement plan. Additionally, we will help develop strong connections with similar agencies and membership organizations in which the City participates, as well as facilitate meetings with federal and state legislators and departments to pursue and promote the City’s legislative priorities.
SCOPE OF SERVICES & DATA
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The CrisCom Company will adhere to and provide consulting services based on the 'Scope of Services' for this project. This includes the following:
General Lobbying Services:
On an annual basis, work with the City to update its legislative program to look at upcoming legislative trends. This will assist the City in proactively addressing legislation, topics, or issues that unfold in advance of the coming year.
Provide a broad range of State and Federal Legislative Advocacy on behalf of the City of Wasco, before the California legislature and the Legislative and Executive branches of the US Government.
Undertake advocacy, including strategy development and related activities, to attain the objectives of the City. Related activities shall include meeting with legislators and staff, drafting legislative amendments, coordinating testimony at legislative hea rings and administrative agencies, attending meetings and otherwise representing the City’s positions.
Organize advocacy trips to promote the City’s projects and priorities.
Review proposed, introduced, and amended legislation, and proposed and adopted administrative rules and regulations, to determine its impact on the City and recommend positions to be taken on the legislation.
Provide periodic electronic reports on status of legislation and other related matters such as bill language and committee analysis, an annual report giving an overview of the completed and forecast of important issues for the upcoming year.
Coordinate and cooperate with other organizations, municipalities, companies, and firms having similar legislative objectives as the City. Where appropriate, advocate positions on legislation and work to secure language in law that will advance the City’s interests.
Regularly communicate with the City to assess legislative options, analyze legislation, and discuss policy objectives including review and input to the City’s legislative policy guide.
Present legislative issues to the full City Council as needed/upon request.
Participate in regular planning and coordination meetings with City staff.
Prepare and file all applicable Fair Political Practices Commission lobbying documents and reports within all applicable deadlines, per the provisions of the Political Reform Act of 1974 as amended. Provide the City notification of any changes or modificat ions that may be pertinent.
Arrange meetings with legislative representatives and/or government departments and/or agencies for City elected officials and staff as requested by the City.
Provide a monthly written summary of work conducted on behalf of the City.
State Lobbying Services:
Review all bills introduced in the California Legislature, inform the City of all such legislation affecting its interest, and forward a copy of such bills to the City.
Assist the City in identifying and obtaining state funding available for City programs and proposed capital projects.
Provide a monthly written summary conducted on behalf of the City during the legislative session and at other times if significant activity warrants it.
Initiate legislative proposals on behalf of the City.
Attend and provide testimony on behalf of the City in legislative hearings.
Perform duties customarily performed by legislative advocates and governmental affairs on behalf of the City to the best of their abilities, experience, and talents. 38 TO 112
Federal Lobbying Services:
Provide a broad range of Federal Lobbying Services on behalf of the City before the Legislative and Executive branches of the Federal Government.
Create and cultivate alignment and development of relationships with US federal government entities to assure issue understanding, association policy priorities, and mutually beneficial relationships that advance the City’s requests for funding.
Work with City Administrators, staff, and City Council to identify and maintain ongoing contact with elected and appointed officials from the United States Executive and Legislative branches of government, including members of the House of Representatives and Senate and their staff, who may directly or indirectly participate in the development of legislation impacting public sector.
Review and analyze, on a continual basis, all existing and proposed Federal policies, programs and regulations that may impact the City. Provide prompt notification to City staff and members of the issue and specific impact.
Provide policy direction in collaboration with the City Administrators, staff, and City Council. Develop and implement strategies to advance the City’s Federal policy goals.
Use established, long-standing positive working relationships with key decision makers in Congress and the Executive agencies to achieve the City’s Federal policy goals and promote the interests of the City.
Coordinate with City Administrators, staff, and City Council to create a plan to identify and develop the City’s Legislative Priorities, and develop implementation plans to advance the Legislative Priorities.
In coordination with staff, develop and implement strategies for identified priorities including timelines and performance measures.
Track key federal legislation and federal agency regulations relevant to the City’s strategic priorities.
Meet regularly with staff to maintain alignment of legislative strategy with the City’s comprehensive strategic goals.
Identify key legislative and federal agency relationships for the City and assist in creating opportunities to build and strengthen relationships.
Connect City Administrators and City Council Members to key legislative staff and members of Congress.
Manage and lead in-person meetings with key legislative and regulatory staff.
Assist in the drafting of legislative language for applicable laws and regulations when possible.
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If awarded this contract for Legislative Advocacy Services with the City of Wasco , within the first 30 days of our executed contract, The CrisCom Company will schedule meetings with the City Manager, City Council and City department leaders to ascertain the City’s needs and priorities, along with their budget requests and legislative platform. Once the information is gathered, CrisCom will report back within 30 to 60 days with our findings and recommendations on the most effective and productive path forward. CrisCom has extensive experience in lobbying and advocacy, which will aid the City in establishing a successful strategy to maximize potential funding for various City projects.
When the budget request and legislative platform are finalized, CrisCom will collaborate with legislators and their staff in the State Senate and Assembly. This collaboration will extend to working with leadership, other government departments/agencies, and committees, to advocate for the City. CrisCom will communicate with said legislators and departments/agencies/committees on a regular basis, as well as attend meetings, hearings, etc. as appropriate. CrisCom will follow the City Manager’s and City Council’s direction and will track legislation per their request and regularly report on legislation, and any topics or issues that may concern or be of interest to the City throughout the year.
EXAMPLES OF FIVE FUNDED PROJECTS
VIA ADVOCACY EFFORTS
1. Kettleman City Bridge, Awarded $8,000,000
2. Kings County Sheriff’s Office New Headquarters, Awarded $7,000,000
3. City of Calabasas, Santa Monica Mountains Conservancy, Awarded $6,500,000
4. City of Corcoran New Police Department Headquarters, Awarded $5,700,000
5. City of Madera Sewer Trunk Line Replacement, Awarded $5,000,000
LEGISLATIVE & ADVOCACY PROJECT SCHEDULE
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SCOPE OF SERVICES
The CrisCom Company brings extensive experience working with California municipalities, supported by strong relationships and a deep understanding of the unique needs of Central Valley communities. We have a proven track record of helping cities attract bo th national and regional retail brands, driving local investment and growth. Our approach is always customized—tailored to reflect each community’s distinct identity, goals, and priorities. With decades of trusted partnerships in economic development and p ublic affairs, The CrisCom Company is a reliable and results-driven ally for cities seeking to expand their retail and economic base.
The CrisCom Company proposes to deliver the following services in collaboration with the City of Wasco:
Market Analysis and Strategic Positioning
• Conduct a retail leakage and surplus analysis using available market data. • Evaluate demographics, traffic patterns, and regional retail competition. • Identify retail categories with the highest growth potential. • Prepare a concise “Retail Opportunity Profile” for Wasco.
Retail Recruitment Strategy
• Develop a customized list of priority retailers, restaurants, and service businesses aligned with Wasco’s demographics and market needs.
• Identify key developers and brokers with active retail projects in the Central Valley region. • Define local and regional incentives that can support business attraction.
Outreach and Promotion
• Create marketing materials (digital brochure, property fact sheets, community profile). • Participate in or represent Wasco at targeted retail trade shows such as ICSC events. • Conduct direct outreach to prospective businesses and real estate representatives.
Implementation and Support
• Coordinate meetings and site visits between city officials, property owners, and prospects. • Provide progress updates to city staff and council.
• Offer guidance on negotiation strategies, public-private partnerships, and incentive structures.
ECONOMIC DEVELOPMENT
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The CrisCom Company is proud to have brought our clients hundreds of millions of dollars in revenue over the past 28 years. Below is a partial list of our most recent successful grant awards and appropriation requests:
$10M+ Public Safety Infrastructure
$8M Kettleman City Pedestrian Bridge
$7M Corcoran Gateway Park Prop 68
$7M Kings County Sheriff’s Office
$6.5M Calabasas Santa Monica Mtns Conservancy
$5.7M Corcoran Police Station
$5M Madera Sewer Trunk Line Replacement
$5M Sanger PD Dispatch Center
$4.5M Selma Fire Station
$4M Selma Police Station
$3M Lemoore Public Safety Dispatch
$3M Sanger Water Well Repair
$2M Avenal Community Center
$2M Corcoran Water Treatment Facility
$1.5M Corcoran Water Well
$1.5M Selma Storm Drain Repair
$1.2M CFDA Education Grant CLU
$1M Sanger Water Connections
$1M+ COPS Hiring Grants
$1M Kings County/KCAO Food Bank
$1M Avenal Veteran’s Hall
$1M Clean California - Sanger Veteran’s Park
$950K Madera Mobile Command, Parking Lot, etc.
$680K Avenal COPS
$650K Kings County Gang & Narcotics Task Force
$606K Madera PD BSCC Prop 64 Grant
$500K Al Malaikah Shriners
$400K Sanger School Resource Officer
$440K CA State Parks - City of Glendale, CA
$348K FEMA AFG - City of Glendale, CA
$240K Avenal Emergency Ops Center
$125K Corcoran COPS
FIRM ACCOMPLISHMENTS
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This is a sample of The CrisCom Company’s most recent work and the Return on Investment (ROI) for various cities and counties. Each of the projects demonstrates how we have helped bring significant funding to local governments and organizations, often yielding an ROI much higher than what the firm was paid for its services. See Firm Accomplishments for greater details.
Kings County: CrisCom achieved an impressive ROI of 224 to 1 by helping the Sheriff secure $7 million for their new headquarters. CrisCom secured a total of $15.65 million in funds, reaching an overall ROI of 112 to 1. Other notable achievements include an $8 million pedestrian bridge project in Kettleman City. CrisCom also provided the County with pro bono work for the Gang and Narcotics Task Force, which speaks to our firm’s commitment to helping our clients.
City of Calabasas : In under a year, CrisCom helped bring in $6.5 million for the Santa Monica Mountains Conservancy, achieving an ROI of 108 to 1. This demonstrates CrisCom’s ability to work effectively even on shorter-term projects.
City of Sanger: Over the past four years, CrisCom brought in $11.35 million in funding and secured multiple grants for various projects, resulting in an ROI of nearly 50 to 1. This includes everything from police communications to water infrastructure.
City of Selma: In almost four years, CrisCom helped bring in $10 million for essential projects including a fire station, police headquarters, and storm drain repairs, with an ROI that is over 30 to 1. Most importantly, CrisCom also worked on passing California Assembly Bill 2780, a piece of legislation that will lead to long-term economic benefits for Selma as well as saving the City from paying an overdue balance of $400,000 to the State.
City of Lemoore: Over nearly four years, CrisCom helped secure $4 million for facilities improvement and a new dispatch center, leading to an ROI of 20 to 1. CrisCom also contributed to economic development in Lemoore, helping attract an Arco gas station.
City of Corcoran: Over 18 years, CrisCom helped bring in $16.33 million in funding for various projects, yielding an ROI of 10 to 1. CrisCom also contributed to attracting five businesses including Dollar Tree, Starbucks, and Little Caesars to Corcoran, adding an additional layer of value.
City of Avenal: In the eight years CrisCom worked with Avenal, they helped secure $7.92 million in funding, with a planned $4 million in federal funding for next year. This gives Avenal an ROI of 38 to 1.
The ROI calculations reflect the tangible benefits that CrisCom has delivered to local governments, from funding for critical infrastructure to supporting long- term economic development. However, it is worth noting that the ROI calculations do not factor in the additional sales tax revenues these cities will receive from the new businesses, which would further enhance the overall value of CrisCom’s work.
RETURN ON INVESTMENT
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Our firm typically provides services on a retainer basis. Doing so often results in a saving to the client, as our retainer is more cost-effective. Also bundling more than one service provides a discount. Below is our hourly fee schedule, along with various expenses, however please note many of our expenses are waived with our retainer.
The CrisCom Company’s proposed fee schedule for
Grant Writing and Administrative Services
and
State and Federal Legislative Advocacy
Hourly Rates:
Research for Grant Funding $50 per hour
Grant Consultation, Preparation,
Submission, etc.
$175 - $250 per hour
Flat Rate Per Grant $3,500 to $5,000+
Federal & State Advocacy $200 - $370 per hour
Expense Reimbursements:
Black & White Photocopying Costs $.20 per page
Color Photocopying Costs $.70 per page
Auto Travel IRS Standard Rate
Air Travel Within CA, not to exceed $200
Outside of CA, not to exceed $400
Hotel Not to exceed $400 per night
Retainer Rates:
Grant Writing Services - $5,000
Grant Writing and Administrative Services - $5,500
State and Federal Legislative Advocacy - $4,500
Economic Development Services - $3,000
Highly Discounted Rate specifically for the City of Wasco State and Federal Legislative Advocacy - $4,500
Economic Development - $1,000
Grant Writing - $1,500
CrisCom will not ask for reimbursement of ordinary business expenses such as travel, parking, delivery, photocopying, etc., and will be included in retainer, including travel to Sacramento. However, travel to Washington, D.C. could be an additional cost.
These fees will be in effect for the duration of the contract term and will be in advance of services to be rendered. All reimbursable expenses over $50 (including travel costs) shall be pre-approved by the City.
This agreement shall be on a month-to-month basis and either party may terminate this relationship with or without cause on a 30-day written notice.
CrisCom Company’s Federal Tax ID Number is: 95-4628989.
FEE STRUCTURE
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Dr. Kindon Meik
City of Calabasas City Manager
100 Civic Center Way, Calabasas, CA 91302
(818) 224-1600 - [email protected]
Phillip Tsunoda
Former Mayor, Aliso Viejo
Vice-President, Government Relations
Innovative Integrated Health, Inc.
1200 Newport Center Drive, Suite 230, Newport Beach, CA 92660 (714) 981-7596 - [email protected]
Jim Vanderpool
City Manager, City of Anaheim
200 S. Anaheim Blvd., Ste. 733, Anaheim, CA 92805
(714) 765-5162 - [email protected]
Lucille Kring
Anaheim Planning Commission Vice Chairman; Former Anaheim City Council 200 South Anaheim Blvd, Suite 162,
Anaheim, CA 92805
(714) 623-6236
[email protected]
Robert Benavidez
Undersheriff, Imperial County
328 Applestill Road, El Centro, CA 92243
(442) 265-2002 - [email protected]
Supervisor Richard Valle
Kings County Board of Supervisors
1400 W. Lacey Blvd, Hanford, CA 93230
(559) 852-2365 - [email protected]
Antony V. López
City Manager, City of Avenal
919 Skyline Boulevard, Avenal, CA
(559) 386-5766 - [email protected]
Frank Gonzales
Mayor, City of Sanger
1700 7th Street, Sanger, CA
(559) 876-6300 - [email protected]
REFERENCES
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.
TO: Honorable Mayor and Council Members
FROM: M. Scott Hurlbert, City Manager
DATE: December 16, 2025
SUBJECT: Presentation of a Capital Project Direct Lending Model by Holman Capital.
Recommendation:
1) Presentation of a Capital Project Direct Lending Model by Holman Capital.
Environmental Review:
Not applicable.
Background:
In support of the City’s capital project initiatives, various funding sources are being actively researched. In addition to General Funds, Grants, Bonds, and Earmark funding, other financing options are also being considered. One of the options used commonly by public agencies is Direct Lending or Lease/Leaseback Financing.
Discussion:
www.HolmanCapital.com “Holman Capital provides ideas and capital to its clients to fund their equipment, technology, real property, infrastructure, and energy needs.
Holman manages the entire process from inception to close to provide a streamlined funding process, reduce overhead, and enhance project success.”
This presentation will introduce the Direct Lending model as an alternative to traditional Bond financing and as a supplement to Grant and Reserves funding.
Presentation only, no Council Action is intended.
Fiscal Impact:
None. If Council wishes to pursue Direct Lending, a vendor will be selected through the City’s approved procurement policies and procedures.
Attachments: None
STAFF REPORT
City of Wasco
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.
TO: Honorable Mayor and Council Members
FROM: M. Scott Hurlbert, City Manager
Luis Villa, Public Works Director
DATE: December 16, 2025
SUBJECT: Update to the council on the Sustainable Groundwater Management Act (SGMA), as well as Council authorization and approval of the joint letter to Shafter-Wasco Irrigation District (SWID).
Recommendation:
1) Update to the council on the Sustainable Groundwa ter Management Act (SGMA), as well as Council authorization and approval of the joint letter to Shafter-Wasco Irrigation District (SWID).
2) Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; th erefore, pursuant to State Guidelines Section 15060(c) (3), no environmental review is required.
Environmental Review:
The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act(CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
Background:
In 2014, California passed Assembly Bill 1739 along with Senate Bills 1168 and 1319, collectively known as the Sustainable Groundwater Management Act (SGMA). SGMA was created to promote the long-term, effective, and sustainable management of groundwater resources in California. The Kern County Subbasin, which Wasco falls under, consists of 20 Groundwater Sustainability Agencies that all had to collaborate to develop Groundwater Sustainability Plans.
Under SGMA, local agencies must establish GSAs to develop GSPs that include a Sustainability Goal, Plan Area description, basin setting details (historical and current
STAFF REPORT
City of Wasco
47 TO 112
groundwater conditions), locally defined SMCs, monitoring networks for sustainability indicators, and projects and actions to reach sustainability.
Discussion:
After a lengthy process of submitting plans deemed inadequate by the Department o f Water Resources, the Kern Subbasin was referred to the State Water Resources Control Board to decide whether to assign it probationary status. This status would have resulted in groundwater pumping restrictions, fees, and other negative financial impacts if the basin had been designated as such.
A continuation of the public hearing from February 20, 2025, to decide whether to place Kern on probation occurred on September 17, 2025. Through collaborative effort, plan refinement, and advocacy from disadvant aged communities, including Wasco, the state board approved a resolution finding that the Kern County Subbasin GSAs substantially addressed the deficiencies identified in the Department of Water Resources’ Inadequacy Determination and additional issues raised by the State Water Board staff.
The board concluded that designating the Kern County Subbasin as probationary under SGMA is not necessary at this time. Therefore, the Kern County Subbasin has been returned to the oversight of the Department of Water Resources under Chapter 10 of SGMA, thereby allowing continued implementation of the GSPs. Since then, the letter attached to this staff report has indicated areas of refinement needed to finalize the plan, with the two significant areas of focus being: (1) providing an adequate mitigation program for drinking water wells impacted by any constituent for which a minimum threshold is established in the GSPs, where groundwater management activities cause concentrations to exceed those minimum thresholds; and (2) providing an adequate mitigation program for state small water system wells impacted by groundwater management activities.
Through these efforts, city staff have worked closely with the Shafter -Wasco Irrigation District. Staff is requesting approval fo r a joint letter, which is yet to be finalized, to be collaboratively developed by the irrigation district and the city, advocating for funding for water sustainability and remediation projects. These initiatives would address regional limitations, including water quality, groundwater level stabilization, and limited access to surface water supplies. The city manager and city attorney would approve the letter.
Fiscal Impact:
None. Other than staff time and review by the City Attorney, there are no costs anticipated with the letter of support. No budget action is required with approval of this item.
Attachments:
1. STATE WATER RESOURCES CONTROL BOARD : RETURNING THE KERN COUNTY
SUBBASIN TO THE JURISDICTION OF THE DEPARTMENT OF WATER RESOURCES UNDER
THE SUSTAINABLE GROUNDWATER MANAGEMENT ACT NOTICE
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State Water Resources Control Board
December 8, 2025
Paul Gosselin
Deputy Director
Sustainable Groundwater Management Office
Department of Water Resources
Sent via Email: [email protected]
RETURNING THE KERN COUNTY SUBBASIN TO THE JURISDICTION OF THE
DEPARTMENT OF WATER RESOURCES UNDER THE SUSTAINABLE
GROUNDWATER MANAGEMENT ACT
On March 2, 2023, the Department of Water Resources (Department) found, pursuant to the Sustainable Groundwater Management Act (SGMA), that the Groundwater Sustainability Plans (GSPs) for the Kern County Subbasin were inadequate (2022 GSP Inadequate Determination). Upon the Department’s 2022 GSP Inadequate Determination, the State Water Resources Control Board (State Water Board or Board) assumed regulatory oversight over the Subbasin. On September 17, 2025, the State Water Board adopted Resolution No. 2025-0029, finding that revisions in the Kern County Subbasin’s draft GSPs submitted to the Board on June 20, 2025 (draft 2025 GSPs) substantially addressed the deficiencies identified in the 2022 GSP Inadequate Determination as well as additional issues raised by State Water Board staff during review of subsequent GSPs. Resolution No. 2025-0029 directed staff to transmit a letter to the Department formalizing the return of the Kern County Subbasin to Department’s jurisdiction, pending Board staff’s review of the Kern County Subbasin’s adopted GSPs submitted to the Board on September 2, 2025 (adopted 2025 GSPs). Board staff completed review of the adopted GSPs, and this letter serves as notice to the Department that the State Water Board is returning the Kern County Subbasin to the Department’s jurisdiction.
In accordance with the Board’s directive to return the subbasin to the Department’s jurisdiction, Board staff reviewed the adopted 2025 GSPs for consistency with the draft 2025 GSPs and changes needed to address three priority deficiencies that Board staff identified in the draft 2025 GSPs: (1) providing an adequate mitigation program for drinking water wells impacted by any constituent for which a minimum threshold is established in the GSPs, where groundwater management activities cause concentrations to exceed those minimum thresholds; (2) providing an adequate mitigation program for state small water system wells impacted by groundwater 49 TO 112
- 2 -
management activities; and (3) eliminating the sunset provision in the Kern Non- Districted Land Authority Groundwater Sustainability Agency’s Joint Exercise of Powers Agreement. Following review, Board staff determined that the adopted 2025 GSPs were consistent with the draft 2025 GSPs. Board staff further determined that the adopted 2025 GSPs, along with a memorandum that Kern County Subbasin Groundwater Sustainability Agencies (GSAs) submitted to Board staff on October 21, 2025, describing the progress of developing the mitigation program for state small water system wells impacted by groundwater management activities (enclosed here) satisfactorily resolved the three identified priority deficiencies. Accordingly, designation of the Kern County Subbasin as a probationary basin is unnecessary at this time and the Subbasin is being returned to the jurisdiction of the Department under Chapter 10 of SGMA (Wat. Code, § 10733, seq.) in accordance with Resolution No. 2025-0029.
While the State Water Board found the Kern County Subbasin’s adopted 2025 GSPs, along with the October 21, 2025, memorandum on well mitigation program, are sufficient to return the subbasin to the Department’s jurisdiction, Board staff included recommendations for GSP improvement in the Board Staff Review (released on September 5, 2025) to further SGMA’s sustainability goals. For the GSAs’ consideration and for the Department’s awareness during annual and periodic reviews under Water Code sections 10733.4 and 10733.8, both the GSAs and the Department may consider the recommendations for GSP improvement contained in Section 4.0 of the Board Staff Review.
Please contact me at [email protected] if you have any questions.
Natalie Stork, P.G.
Director
Office of Sustainable Groundwater Management
State Water Resources Control Board
Enclosure: Kern County Subbasin State Small Water System Financial Assistance Track Updates Memorandum
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M E M O R A N D U M
Date: October 20, 2025
To: Natalie Stork
Sustainable Groundwater Management Director
State Water Resources Control Board
P.O. Box 100 Sacramento, California 95812-1000
Via: Electronic Mail
From: Kristin Pittack
Kern County Subbasin Plan Manager / Point-of-Contact
[email protected]
Subject: Kern County Subbasin State Small Water System Financial Assistance Track Updates
This memorandum is submitted on behalf of the Kern County Subbasin Groundwater Sustainability Agencies (Kern Subbasin). On September 17, 2025, before the State Water Resources Control Board (SWRCB), the Kern Subbasin shared their commitment to develop a State Small Water System Financial Assistance Track, which would be incorporated into the Kern Subbasin Well Mitigation Program. This memorandum further documents that commitment and the anticipated process for development and adoption of the State Small Water System Financial Assistance Track (Financial Assistance Track) for inclusion into the Kern Subbasin Well Mitigation Program.
As conveyed at the SWRCB public hearing on September 17, the Financial Assistance Track will be available to State Small Water Systems, as defined by the Health and Safety Code as being systems “for the provision of piped water to the public for human consumption that serves at least five, but not more than 14, service connections and does not regularly serve drinking water to more than an average of 25 individuals daily for more than 60 days out of the year ” (Health & Safety Code, § 116275(n)). State Small Water Systems are not considered public water systems.
In general, the Kern Subbasin will provide financial assistance up to $100,000 per system in the event that a groundwater well serving the system becomes dry after January 1, 2015, if determined that the impact is due to GSA groundwater management activities, and the State Small Water System otherwise meets application eligibility criteria for assistance. Further, under the Financial Assistance Track, emergency drinking water will be supplied to residents served by the system. To determine how best to disseminate financial assistance, the Kern Subbasin expects to conduct a case -by-case analysis to evaluate available options. Examples of such options include working with a third -party contractor such as Self-Help Enterprises to assist the State Small Water System, working with a Technical Assistance Provider through the SWRCB SAFER program, and engaging an independent contractor to implement the solution for the groundwater well in question.
Currently, the Kern Subbasin is working on draft language to revise the Kern Subbasin Well Mitigation Program. This draft language well set forth the framework for such assistance as well as the application submittal and review process. Once the revisions are completed, the revised Kern Subbasin Well Mitigation Program document will need to be considered by each GSA for approval because it would be considered as a minor amendment to the Kern Subbasin 2025 Groundwater Sustainability Plans. With respect to timing, the Kern Subbasin set a goal for completing this task by the end of 2025, or early 2026 at the latest. In the meantime, the Kern Subbasin is actively considering 51 TO 112
2 requests from State Small Water Systems for assistance and conducting case -by-case analysis as to eligibility for assistance.
Please contact Kristin Pittack at [email protected] if you have further questions regarding the State Small Water System Financial Assistance Track.
Sincerely,
Kristin Pittack, MS
Kern County Subbasin Plan Manager / Point-of-Contact
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.
TO: Honorable Mayor and Council Members
FROM: M. Scott Hurlbert, City Manager
DATE: December 16,
2025
SUBJECT: Adopt a Resolution Authorizing the City Manager or designee to finalize and endorse a Task Order with Teter Architects & Engineers Connected for Professional Architectural Services.
Recommendation:
Staff recommends the City Council:
1) Adopt a Resolution Authorizing the City Manager or designee to finalize and endorse a Task Order with Teter Architects & Engineers Connected for Professional Architectural Services; and
2) Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15378, no environmental review is required.
Environmental Review:
Staff has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA). It has been determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because it consists of a governmental fiscal/administrative activity that does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
Background:
In April of this year, the City entered into an Engineering Services Agreement with Teter Architects & Engineers Connected (“Teter”). The Agreement included initial Task Orders for development of concepts, site plans, and optional 3d renderings for the envisioned new City Hall and Police Department complex known as the Wasco Municipal Campus.
This work is underway and has produced initial site plans and space requirements for the Municipal Campus.
STAFF REPORT
City of Wasco
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Discussion:
The next phase of municipal facility improvements is the Central & Filburn Complex, intended to include a new water well site, Animal Control/Kennel, Transit Administration, Public Works Administration, and relocated Public Works Yard. The Complex will also contain a large stormwater retention basin and future Neighborhood Commercial development.
Similar to the Municipal Campus, the Complex project needs conceptual site plans and space requirement plans to aid in cost estimates, construction RFPs, and seeking funding.
The process includes stakeholder meetings used to generate initial site plan sketches.
One of the plans, based on the stakeholder feedback, will then be revised to complete and present a final master plan as a computer generated 2D graphic. Additionally, Teter would create a 3D Graphic of the site master plan with a conceptual exterior design for each building. The 3D Graphic image may be important for various presentations and grant proposals. This work would be billed on a time and materials basis at an estimated cost of $85,000 to $100,000.
Staff recommends approval of additional Task Orders with Teter Architects & Engineers Connected not to exceed $100,000.
Fiscal Impact:
Engineering services will be paid based on time and materials from the adopted FY 2024/2025 CIP budget(s). No budget action is required with approval of this item.
Attachments:
1. Resolution
2. Executed Engineering Services Agreement
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RESOLUTION NO. 2025 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO AUTHORIZING THE
CITY MANAGER OR DESIGNEE TO FINALIZE AND ENDORSE A TASK ORDER WITH
TETER ARCHITECTS AND ENGINEERS CONNECTED FOR SERVICES UNDER PROFESSIONAL SERVICES AGREEMENT NO. 2025-013.
WHEREAS, the City wishes to contract with Teter Architects & Engineers Connected to provide professional engineering services and professional architectural services for the new Wasco Central Avenue Complex Project; and
WHEREAS, the services provided are described in Professional Services Agreement No. 2025-013 (“Agreement”) attached hereto as Exhibit “A”; and
WHEREAS, said Agreement was made in the form and manner prescribed by the City of Wasco Municipal Code and the California Public Contract Code; and
WHEREAS, Teter Architects & Engineers Connected and the City each acknowledge that each party and their respective legal counsel have reviewed the Agreement; and
WHEREAS, the Agreement is governed by and construed in accordance with the laws of the State of California; and
WHEREAS, Teter Architects & Engineers Connected shall maintain all worker’s compensation insurance w here and, in the amounts, required by law and comprehensive general public liability insurance as outlined in the Agreement.
NOW THEREFORE BE IT RESOLVED, by the City Council of the City of Wasco as follows:
SECTION 1: Authorizes the City Manager or designee to finalize and endorse a Task Order with Teter Architects & Engineers Connected under Professional Services Agreement No. 2025 -013 for cumulative amounts not to exceed One Hundred Thousand dollars ($100,000.00).
SECTION 2: The Task Order shall not be valid unless and until so approved by the City Attorney and executed by the City Manager upon satisfaction of the requirements and contingencies identified herein.
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I HEREBY CERTIFY that the foregoing Resolution No. 2025 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on December 16, 2025, by the following vote:
COUNCIL MEMBERS: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA AYES:
NOES:
ABSTAIN:
ABSENT:
__________________________
VALENTIN MEDINA,
MAYOR of the City of Wasco
Attest: _______________
__________________________________
MONICA FLORES, CPMC
DEPUTY CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco
56 TO 112
1 PROFESSIONAL SERVICES AGREEMENT NO. 2025 - 013
THIS AGREEMENT (the “Agreement”) made this 15th day of September, 2025, by and between the CITY OF WASCO, a municipal corporation (the "City"), and TETER INC., a California Corporation (the “Architect”).
W I T N E S S E T H :
WHEREAS, City wishes to contract with Architect for professional services in connection with the City’s proposed police station and municipal campus as more particularly described in Exhibit “A” attached hereto and by this reference made a part hereof (the “Services”) under the terms and conditions hereinafter described and Architect is agreeable thereto
NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth hereinafter, the parties agree as follows:
1. The parties incorporate the foregoing recitals as if fully set forth herein verbatim.
2. Architect shall perform the Services consistent with the professional skill and care ordinarily provided by firms practicing in the same or similar locality under the same or similar circumstances (herein the “Standard of Care”). Notwithstanding any clause in this Agreement or in any scope or work or cost proposal to the contrary, nothing shall be construed as imposing on the Architect any greater obligation than to exercise the Standard of Care, and Architect agrees to no warranties and guarantees with respect to the quality of performance of professional services.
3. Architect shall receive payment for all Services performed by Architect hereunder based on “Time and Materials” and not to exceed $76,000.00. As used in this Agreement, "Time and Materials" shall mean the number of hours devoted by the Architect and its staff to such Services charged at the rate set forth in the Architect's Rate Schedule attached hereto as Exhibit "B" and by this reference made a part hereof.
The Architect's Rate Schedule shall remain unchanged for the term of this Agreement .
The schedule for completion of the various Services shall be established as mutually agreed upon by City and Architect upon commencement of the Services but shall be completed no later than December 31, 2026.
4. The Architect shall bill the City no more often than monthly by invoice (the “Invoice”) for the services provided. Each Invoice shall include a description of the work done by each employee or contractor the amount of time spent by each and such additional information as may be required by the City Manager or his designee. The City Docusign Envelope ID: 226B648B-6D6C-46CD-8A91-54B23310FE26 57 TO 112
2 Manager or designee shall have the right of reasonable review of each Invoice, and at the conclusion of the review, the City Manager shall place the matter on the agenda for the next available City Council meeting for consideration by the City Council. Upon approval of the I nvoice by the city council, the same shall be paid in the regular cycle of payments made by the City for other bills and claims.
5. Architect shall not provide architect ural Services within City to any entity or individual other than City without the prior written consent of the City which consent may be given or denied in City’s sole and absolute discretion. The City hereby consents to Architect’s agreement with the Wasco Elementary School District.
6. Information, data, plans and specifications, Architect's estimates, and all other project documents drafted or created by Architect or on behalf of Architect for City shall belong to City and Architect hereby assigns all of its copyright interests therein to City, irrevocably and forever and agrees that City shall be the owner of all such copyrights. City shall indemnify, defend, and hold Architect harmless from any claims arising out of City’s use of Architect’s plans to the extent caused by City. All of the foregoing documents hereafter prepared by Architect for City or on behalf of Architect for City shall be retained and maintained for City by Architect in its offices at no additional cost to City. Architect shall release all such files and documents as instructed by City from time to time, and all such files and documents shall belong to City. Architect shall not be liable for use of any such files or documents for purposes other than their original intended purpose. All of the foregoing documents hereafter prepared by Architect for City or on behalf of Architect for City shall be retained and maintained for City by Architect in its offices at no additional cost to City. Architect shall release all such files and documents as instructed by City from time to time, and all such files and documents shall belong to City. Notwithstanding the foregoing or any other provision in this Agreement, City acknowledges and agrees that the documents and data to be provided by Architect under this Agreement may contain certain design details, features and concepts from Architect’s own practice detail library, which collectively may form portions of the design for work under this Agreement, but which separately, are, and shall remain, the sole and exclusive property of Architect. Nothing herein shall be construed as a limitation on Architect’s right to re -use such component design details, features and concepts on other projects, in other contexts or for other clients. Architect shall not be liable for use of any such files or documents for purposes other than their original intended purpose.
7. In the event Architect is a “design professional” as defined in Civil Code Section 2782.8, Architect shall indemnify, defend and hold harmless City, its officers, agents and employees against any and all liability, claims, actions, causes of actions or demands, against them, or any of them, before administrative or judicial tribunals of any kind whatsoever, that only arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of Architect and only for the Architect’s proportionate percentage of fault.
8. The term of this Agreement shall be from month to month , commencing Docusign Envelope ID: 226B648B-6D6C-46CD-8A91-54B23310FE26 58 TO 112
3 as of the date of this Agreement and shall be deemed automatically renewed at the commencement of each month . Either party may terminate this Agreement at any time upon ten (1 0) days prior written notice to the other party. In the event of termination, Architect shall be entitled to payment under the terms of this Agreement for the work completed by Architect to the reasonable satisfaction of the City Manager, provided, however, if this Agreement is terminated due to a default by the Architect, no payment shall be due to the Architect for the Services to which the default applied.
9. All notices required to be given under this Agreement or by law shall be in writing and shall be deemed served if personally delivered or when sent by confirmed facsimile or electronic mail ("Email") or by United States mail, certified, return receipt requested, with date of signing the return receipt (or refusal to sign) as the date of service or by United States mail, postage prepaid with notice deemed served on the third business day thereafter. All such notices shall be served as follows: if to City - City Manager, 746 8th Street, Wasco California 93280, Fax – (661) 758-7214, Email – [email protected]; or if to Architect –Clay Davis, 7535 North Palm Avenue No. 201 Fresno, California 93711 , Email – [email protected].
Any party may change any of the foregoing as it relates to the party by giving written notice to the other party of the change in the manner set forth herein.
10. Time is of the essence with regard to each covenant, condition and provision of this Agreement.
11. This Agreement shall be governed by and construed in accordance with the laws of the State of California.
12. This Agreement and the projects arising hereunder constitute the entire agreement between the parties regarding the subject matter herein and supersede all prior oral and written agreements and understandings between the parties with respect thereto.
13. This Agreement may not be altered, amended, or modified except by a writing executed by duly authorized representatives of all parties.
14. In the event any action or proceeding is instituted arising out of or relating to this Agreement, the prevailing party shall be entitled to its reasonable attorney's fees and actual costs.
15. Waiver by a party of any provision of this Agreement shall not be considered a continuing waiver or a waiver of any other provision, including the time for performance of any such provision.
16. This Agreement shall be binding upon and shall inure to the benefit of the parties hereto, and their respective heirs, successors, and assigns. Notwithstanding the foregoing, Architect shall not, under any conditions, assign this Agreement or any part thereof to any other entity or individual.
Docusign Envelope ID: 226B648B-6D6C-46CD-8A91-54B23310FE26 59 TO 112
4 17. If any term, provision, covenant or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions shall remain in full force and effect and not be affected, impaired, or invalidated thereby.
18. City and Architect acknowledge that each party and their respective legal counsel have reviewed this Agreement and agree that this Agreement is the product of negotiations between the parties. This Agreement shall be interpreted without reference to the rule of interpretation of documents that uncertainties or ambiguities therein shall be determined against the party so drafting the Agreement.
19. Without limiting Architect's obligations under Paragraph 7 of this Agreement, Architect shall obtain and maintain during the life of this Agreement:
(a) Comprehensive general liability insurance coverage in an amount not less than $1 million per occurrence and automobile liability for owned, hired, and non -owned vehicles;
(b) Professional/negligent acts, errors and omissions insurance satisfactory to City in an amount not less than $1 million per claim; and Architect shall provide City with appropriate certificates of insurance and endorsements for the comprehensive general liability insurance coverage in which City, its officers, Councilpersons, employees, and agents shall be named as additional insureds and specifically designating all such insurance as "primary," and providing further that same shall not be terminated nor coverage reduced without ten days prior written notice to City.
20. Architect is an independent contractor under this Agreement and is not an agent or employee of City.
21. This Agreement or any amendment to same may be executed in counterparts.
A facsimile or electronic copy of this Agreement shall be as effective as the original for all purposes.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date first hereinabove written.
City of Wasco, California, “City”
By: M. Scott Hurlbert, City Manager
TETER INC., a California Corporation, “Architect”
By: ______________________________
Name: Byron Dietrich
Its: Chief Executive Officer
Docusign Envelope ID: 226B648B-6D6C-46CD-8A91-54B23310FE26 60 TO 112
5 By: _______________________________
Name: Jenn-Pike Owens
Its: Chief Operating Officer
Docusign Envelope ID: 226B648B-6D6C-46CD-8A91-54B23310FE26 61 TO 112
6 EXHIBIT “A”
[Services]
Docusign Envelope ID: 226B648B-6D6C-46CD-8A91-54B23310FE26 62 TO 112
7 Docusign Envelope ID: 226B648B-6D6C-46CD-8A91-54B23310FE26 63 TO 112
8 Docusign Envelope ID: 226B648B-6D6C-46CD-8A91-54B23310FE26 64 TO 112
9 Docusign Envelope ID: 226B648B-6D6C-46CD-8A91-54B23310FE26 65 TO 112
10 EXHIBIT “B”
[Architect Rate Schedule]
Docusign Envelope ID: 226B648B-6D6C-46CD-8A91-54B23310FE26 66 TO 112
.
TO: Honorable Mayor and Council Members
FROM: M. Scott Hurlbert, City Manager
Nancy Vera, Human Resources Manager
DATE: December 16, 2025
SUBJECT: Adopt a Resolution Approving the Amended Salary Schedule for the Fiscal Year 2025-2026 in Compliance with the California Public Employees’ Retirement System (CalPERS) Requirement for Publicly Available Pay Schedules.
Recommendation:
Staff recommends the City Council:
1) Staff recommends the City Council approve a Resolution Approving the Amended Salary Schedule for the Fiscal Year 202 5-2026 in Compliance with the California Public Employees’ Retirement System (CalPERS) Requirement for Publicly Available Pay Schedules.
2) Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15378, no environmental review is required.
Environmental Review:
The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act(CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative act ivity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
Discussion:
The Salary Schedule for Fiscal Year 2025 – 2026 was approved by the City Council during the regular scheduled meeting on June 17th, 2025. The Salary Schedule presented for Council review tonight contains the amended salary for the addition of a full–time Police Records Clerk II position. The Police Records Clerk II position provide s day- to-day management operations and preparation of the City of Wasco police department records. This is a single- position classification reporting to the Police Support Services Manager. The table below outlines the new position title, the effective change, and the salary range proposed for the position.
STAFF REPORT
City of Wasco
67 TO 112
Position Effective Change Salary Range
Police Records
Clerk II
Creation of the Police
Records Clerk II.
Non-Exempt –
position Schedule
Range 40.
Background:
The City Council annual ly approves the Salary Schedule for the given Fiscal Year as outlined by the Public Employees’ Retirement Law (PERL) Government Code (GC) sections 20636 and 20636.1, which define compensation earnable for State, School, and Public Agency members. Section 570.5 of the California Code of Regulations (CCR) further clarified compensation earnable.
For purposes of determining the amount of “compensation earnable” pursuant to GC sections 20630, 20636, and 20636.1, payrate shall be limited to the amount listed on a pay schedule that meets all of the following requirements:
1. Has been duly approved and adopted by the employer’s governing body in accordance with the requirements of applicable public meetings laws;
2. Identifies the position title for every employee position;
3. Shows the payrate for each identified position, which may be stated as a single amount or as multiple amounts within a range;
4. Indicates the time base, including, but not limited to, whether the time base is hourly, daily, bi-weekly, monthly, bi-monthly, or annually;
5. Is posted at the office of the employer or immediately accessible and available for public review from the employer during normal business hours or posted on the employer’s internet website;
6. Indicates an effective date and date of any revisions;
7. Is retained by the employer and available for public inspection for not less than five years; and
8. Does not reference another document in lieu of disclosing the payrate.
All eight (8) requirements must be met in one salary schedule for each member’s pay, in order for CalPERS to approve the pay amount as a payrate and reportable compensation earnable. All employers must comply with the compensation earnable provisions and corresponding regulations of the PERL.
Fiscal Impact:
Salary schedule ranges are incorporated into the 2025-2026 Fiscal Year budget. No budget action is required with approval of this item.
Attachments:
1. Resolution
2. Salary Schedule
68 TO 112
RESOLUTION NO. 2025 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO APPROVING THE AMENDED SALARY SCHEDULE FOR THE FISCAL YEAR 2025-2026 IN COMPLIANCE WITH THE CALIFORNIA PUBLIC EMPLOYEES’ RETIREMENT SYSTEM (CALPERS) REQUIREMENT FOR PUBLICLY AVAILABLE PAY SCHEDULES.
WHEREAS, in order to meet CalPERS requirements for publicly available pay schedules, the City Council must approve the amended Salary Schedule for all City positions (including elected and appointed positions), independent from the Salary Schedules included in the Memorandum of Understanding with employee groups or employment agreements; and WHEREAS, Title 2. §570.5 of the California Code of Regulations establishes certain requirements for a publicly available pay schedule; and WHEREAS, the City of Wasco must comply with Government Code § 20636(B)(1) and Title 2, §570.5 of the California Code of Regulations.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Wasco,
SECTION 1: Approves the amended Salary Schedule for Fiscal Year 2025-26 in order to meet the requirements of Title 2, §570.5 of the California Code of Regulations.
SECTION 2: Authorizes the City Manager or D esignee to endorse and implement the amended Salary Schedule.
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I HEREBY CERTIFY that the foregoing Resolution No. 2025 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on December 16, 2025, by the following vote:
COUNCIL MEMBERS: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA AYES:
NOES:
ABSTAIN:
ABSENT:
__________________________________
VALENTIN MEDINA
MAYOR of the City of Wasco
Attest: _______________
__________________________
MARIA O. MARTINEZ, CMC
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco
70 TO 112
Rev 12/03/2025
City Manager Contract
Deputy Public Works Director(s) Contract
City Engineer Contract
Assistant City Manager Contract
Finance Director Contract
Community Development Director Contract
Public Works Director Contract
Police Lieutenant Contract
Assistant Chief of Police Contract
Chief of Police Contract
City Council Member 300$
City Clerk/Treasurer 60$
MID MANAGEMENT - EXEMPT PAY SCHEDULE - BIWEEKLY
TITLE RANGE STEP A STEP B STEP C STEP D STEP E STEP F STEP A STEP F STEP A STEP F Senior Planner 6 $2,969.18 $3,117.62 $3,273.50 $3,437.17 $3,609.04 $3,789.47 $77,198.68 $98,526.22 37.1148 47.3684 City Project Manager 9 $3,197.46 $3,357.34 $3,525.20 $3,701.46 $3,886.53 $4,080.87 $83,133.96 $106,102.62 39.9683 51.0109 Chief Building Official 9 $3,197.46 $3,357.34 $3,525.20 $3,701.46 $3,886.53 $4,080.87 $83,133.96 $106,102.62 39.9683 51.0109 Sanitation Superintendent 9 $3,197.46 $3,357.34 $3,525.20 $3,701.46 $3,886.53 $4,080.87 $83,133.96 $106,102.62 39.9683 51.0109 Human Resources Manager 12 $3,444.11 $3,618.25 $3,801.62 $3,994.22 $4,196.14 $4,408.78 $89,546.86 $114,628.28 43.0514 55.1098 Information Technology Manager 12 $3,444.11 $3,618.25 $3,801.62 $3,994.22 $4,196.14 $4,408.78 $89,546.86 $114,628.28 43.0514 55.1098 Accounting Manager 12 $3,444.11 $3,618.25 $3,801.62 $3,994.22 $4,196.14 $4,408.78 $89,546.86 $114,628.28 43.0514 55.1098 Administrative Manager 18 $3,993.19 $4,192.85 $4,402.48 $4,622.61 $4,853.74 $5,096.44 $103,822.94 $132,507.44 49.9149 63.7055 Non-Exempt Bi-Weekly Pay Schedule
TITLE RANGE STEP A STEP B STEP C STEP D STEP E STEP F STEP A STEP F STEP A STEP F Internship 18 1,381.68$ 1,450.76$ 1,523.33$ 1,599.48$ 1,679.46$ 1,763.39$ $35,923.68 $45,848.14 17.2710 22.0424 Utility Technician 23 1,563.24$ 1,641.40$ 1,723.48$ 1,809.64$ 1,900.14$ 1,995.16$ $40,644.24 $51,874.16 19.5405 24.9395 Animal Shelter Service Worker 23 1,563.24$ 1,641.40$ 1,723.48$ 1,809.64$ 1,900.14$ 1,995.16$ $40,644.24 $51,874.16 19.5405 24.9395 Animal Control Officer 25 1,642.38$ 1,724.51$ 1,810.72$ 1,901.27$ 1,996.33$ 2,096.14$ $42,701.88 $54,499.64 20.5298 26.2018 Facilities Maintenance Technician I 25 1,642.38$ 1,724.51$ 1,810.72$ 1,901.27$ 1,996.33$ 2,096.14$ $42,701.88 $54,499.64 20.5298 26.2018 Mechanic I 26 1,683.44$ 1,767.60$ 1,855.98$ 1,948.79$ 2,046.22$ 2,148.55$ $43,769.44 $55,862.30 21.0430 26.8569 Street Maintenance Technician I - GF 26 1,683.44$ 1,767.60$ 1,855.98$ 1,948.79$ 2,046.22$ 2,148.55$ $43,769.44 $55,862.30 21.0430 26.8569 Street Maintenance Technician I - HSR 26 1,683.44$ 1,767.60$ 1,855.98$ 1,948.79$ 2,046.22$ 2,148.55$ $43,769.44 $55,862.30 21.0430 26.8569 Water Operator-In-Training 26 1,683.44$ 1,767.60$ 1,855.98$ 1,948.79$ 2,046.22$ 2,148.55$ $43,769.44 $55,862.30 21.0430 26.8569 WWTP Operator-In-Training 27 1,725.52$ 1,811.79$ 1,902.38$ 1,997.49$ 2,097.37$ 2,202.24$ $44,863.52 $57,258.24 21.5690 27.5280 Street Sweeper Operator I 27 1,725.52$ 1,811.79$ 1,902.38$ 1,997.49$ 2,097.37$ 2,202.24$ $44,863.52 $57,258.24 21.5690 27.5280 Animal Control Lead 27 1,725.52$ 1,811.79$ 1,902.38$ 1,997.49$ 2,097.37$ 2,202.24$ $44,863.52 $57,258.24 21.5690 27.5280 Street Maintenance Technician II 28 1,768.67$ 1,857.10$ 1,949.94$ 2,047.46$ 2,149.83$ 2,257.31$ $45,985.42 $58,690.06 22.1084 28.2164 Billing and Collections Specialist I 29 1,812.88$ 1,903.53$ 1,998.69$ 2,098.64$ 2,203.56$ 2,313.75$ $47,134.88 $60,157.50 22.6610 28.9219 Mechanic II 29 1,812.88$ 1,903.53$ 1,998.69$ 2,098.64$ 2,203.56$ 2,313.75$ $47,134.88 $60,157.50 22.6610 28.9219 Administrative Assistant I 29 1,812.88$ 1,903.53$ 1,998.69$ 2,098.64$ 2,203.56$ 2,313.75$ $47,134.88 $60,157.50 22.6610 28.9219 Facilities Maintenance Technician II 29 1,812.88$ 1,903.53$ 1,998.69$ 2,098.64$ 2,203.56$ 2,313.75$ $47,134.88 $60,157.50 22.6610 28.9219 Sanitation Worker I 29 1,812.88$ 1,903.53$ 1,998.69$ 2,098.64$ 2,203.56$ 2,313.75$ $47,134.88 $60,157.50 22.6610 28.9219 Transit Bus Driver 29 1,812.88$ 1,903.53$ 1,998.69$ 2,098.64$ 2,203.56$ 2,313.75$ $47,134.88 $60,157.50 22.6610 28.9219 Wastewater Collections Specialist I 30 1,858.20$ 1,951.11$ 2,048.66$ 2,151.13$ 2,258.65$ 2,371.58$ $48,313.20 $61,661.08 23.2275 29.6448 Water Operator I 30 1,858.20$ 1,951.11$ 2,048.66$ 2,151.13$ 2,258.65$ 2,371.58$ $48,313.20 $61,661.08 23.2275 29.6448 Administrative Assistant II 31 1,904.67$ 1,999.89$ 2,099.90$ 2,204.89$ 2,315.12$ 2,430.88$ $49,521.42 $63,202.88 23.8084 30.3860 Transit Bus Driver Lead 31 1,904.67$ 1,999.89$ 2,099.90$ 2,204.89$ 2,315.12$ 2,430.88$ $49,521.42 $63,202.88 23.8084 30.3860 Wastewater Plant Operator I 31 1,904.67$ 1,999.89$ 2,099.90$ 2,204.89$ 2,315.12$ 2,430.88$ $49,521.42 $63,202.88 23.8084 30.3860 Sanitation Worker II 31 1,904.67$ 1,999.89$ 2,099.90$ 2,204.89$ 2,315.12$ 2,430.88$ $49,521.42 $63,202.88 23.8084 30.3860 Mechanic Lead 31 1,904.67$ 1,999.89$ 2,099.90$ 2,204.89$ 2,315.12$ 2,430.88$ $49,521.42 $63,202.88 23.8084 30.3860 Facilities Lead 31 1,904.67$ 1,999.89$ 2,099.90$ 2,204.89$ 2,315.12$ 2,430.88$ $49,521.42 $63,202.88 23.8084 30.3860 Payroll/AP Specialist 32 1,952.27$ 2,049.88$ 2,152.37$ 2,260.00$ 2,373.00$ 2,491.65$ $50,759.02 $64,782.90 24.4034 31.1456 Executive Assistant I 33 2,001.07$ 2,101.12$ 2,206.18$ 2,316.50$ 2,432.32$ 2,553.93$ $52,027.82 $66,402.18 25.0134 31.9241 Billing and Collections Specialist II 34 2,051.10$ 2,153.66$ 2,261.34$ 2,374.40$ 2,493.13$ 2,617.77$ $53,328.60 $68,062.02 25.6388 32.7221 Water Operator II 34 2,051.10$ 2,153.66$ 2,261.34$ 2,374.40$ 2,493.13$ 2,617.77$ $53,328.60 $68,062.02 25.6388 32.7221 Wastewater Plant Operator II 36 2,154.93$ 2,262.68$ 2,375.81$ 2,494.61$ 2,619.33$ 2,750.28$ $56,028.18 $71,507.28 26.9366 34.3785 Human Resources Analyst I 37 2,208.80$ 2,319.24$ 2,435.22$ 2,556.98$ 2,684.82$ 2,819.04$ $57,428.80 $73,295.04 27.6100 35.2380 Sanitation Supervisor 37 2,208.80$ 2,319.24$ 2,435.22$ 2,556.98$ 2,684.82$ 2,819.04$ $57,428.80 $73,295.04 27.6100 35.2380 Streets Supervisor 37 2,208.80$ 2,319.24$ 2,435.22$ 2,556.98$ 2,684.82$ 2,819.04$ $57,428.80 $73,295.04 27.6100 35.2380 Transit Coordinator 37 2,208.80$ 2,319.24$ 2,435.22$ 2,556.98$ 2,684.82$ 2,819.04$ $57,428.80 $73,295.04 27.6100 35.2380 City Project Coordinator 38 2,264.03$ 2,377.23$ 2,496.09$ 2,620.89$ 2,751.94$ 2,889.54$ $58,864.78 $75,128.04 28.3004 36.1193 Staff Accountant 38 2,264.03$ 2,377.23$ 2,496.09$ 2,620.89$ 2,751.94$ 2,889.54$ $58,864.78 $75,128.04 28.3004 36.1193 Water Operator III 38 2,264.03$ 2,377.23$ 2,496.09$ 2,620.89$ 2,751.94$ 2,889.54$ $58,864.78 $75,128.04 28.3004 36.1193 Building Inspector I 40 2,378.64$ 2,497.58$ 2,622.42$ 2,753.57$ 2,891.24$ 3,035.81$ $61,844.64 $78,931.06 29.7330 37.9476 Code Compliance Officer I 40 2,378.64$ 2,497.58$ 2,622.42$ 2,753.57$ 2,891.24$ 3,035.81$ $61,844.64 $78,931.06 29.7330 37.9476 Assistant Planner 41 2,438.10$ 2,560.00$ 2,688.00$ 2,822.40$ 2,963.52$ 3,111.70$ $63,390.60 $80,904.20 30.4763 38.8963 Homeless Outreach Coordinator 41 2,438.10$ 2,560.00$ 2,688.00$ 2,822.40$ 2,963.52$ 3,111.70$ $63,390.60 $80,904.20 30.4763 38.8963 Billing and Collections Supervisor 43 2,561.54$ 2,689.62$ 2,824.09$ 2,965.30$ 3,113.56$ 3,269.25$ $66,600.04 $85,000.50 32.0193 40.8656 Code Compliance Officer II 43 2,561.54$ 2,689.62$ 2,824.09$ 2,965.30$ 3,113.56$ 3,269.25$ $66,600.04 $85,000.50 32.0193 40.8656 Building Inspector II 43 2,561.54$ 2,689.62$ 2,824.09$ 2,965.30$ 3,113.56$ 3,269.25$ $66,600.04 $85,000.50 32.0193 40.8656 GIS Specialist 43 2,561.54$ 2,689.62$ 2,824.09$ 2,965.30$ 3,113.56$ 3,269.25$ $66,600.04 $85,000.50 32.0193 40.8656 Wastewater Plant Operator III 43 2,561.54$ 2,689.62$ 2,824.09$ 2,965.30$ 3,113.56$ 3,269.25$ $66,600.04 $85,000.50 32.0193 40.8656 Water Supervisor 44 2,625.56$ 2,756.85$ 2,894.69$ 3,039.44$ 3,191.42$ 3,350.98$ $68,264.56 $87,125.48 32.8195 41.8873 Lead Code Compliance Officer 45 2,691.24$ 2,825.79$ 2,967.09$ 3,115.46$ 3,271.21$ 3,434.77$ $69,972.24 $89,304.02 33.6405 42.9346 Associate Planner 45 2,691.24$ 2,825.79$ 2,967.09$ 3,115.46$ 3,271.21$ 3,434.77$ $69,972.24 $89,304.02 33.6405 42.9346 Information Technology & Marketing Specialist 46 2,758.52$ 2,896.43$ 3,041.26$ 3,193.33$ 3,352.98$ 3,520.65$ $71,721.52 $91,536.90 34.4815 44.0081 Wastewater Supervisor 46 2,758.52$ 2,896.43$ 3,041.26$ 3,193.33$ 3,352.98$ 3,520.65$ $71,721.52 $91,536.90 34.4815 44.0081 Accounting Supervisor 46 2,758.52$ 2,896.43$ 3,041.26$ 3,193.33$ 3,352.98$ 3,520.65$ $71,721.52 $91,536.90 34.4815 44.0081 Police Non-Exempt Bi-Weekly Pay Schedule
Police Cadet PT Hourly 25.5000 25.5000
Community Services Officer 30 1,858.20$ 1,951.11$ 2,048.66$ 2,151.13$ 2,258.65$ 2,371.58$ $48,313.20 $61,661.08 23.2275 29.6448 Police Records Clerk 33 2,001.07$ 2,101.12$ 2,206.18$ 2,316.50$ 2,432.32$ 2,553.93$ $52,027.82 $66,402.18 25.0134 31.9241 Police Dispatcher 36 2,154.93$ 2,262.68$ 2,375.81$ 2,494.61$ 2,619.33$ 2,750.28$ $56,028.18 $71,507.28 26.9366 34.3785 Police Records Clerk II 40 2,378.64$ 2,497.58$ 2,622.42$ 2,753.57$ 2,891.24$ 3,035.81$ $61,844.64 $78,931.06 29.7330 37.9476 Senior Police Dispatcher 40 2,378.64$ 2,497.58$ 2,622.42$ 2,753.57$ 2,891.24$ 3,035.81$ $61,844.64 $78,931.06 29.7330 37.9476 Police Activities League (PAL) Coordinator 40 2,378.64$ 2,497.58$ 2,622.42$ 2,753.57$ 2,891.24$ 3,035.81$ $61,844.64 $78,931.06 29.7330 37.9476 Police Officer 44 2,625.56$ 2,756.85$ 2,894.69$ 3,039.44$ 3,191.42$ 3,350.98$ $68,264.56 $87,125.48 32.8195 41.8873 Police Support Services Manager 44 2,625.56$ 2,756.85$ 2,894.69$ 3,039.44$ 3,191.42$ 3,350.98$ $68,264.56 $87,125.48 32.8195 41.8873 Senior Police Officer 47 2,827.45$ 2,968.83$ 3,117.25$ 3,273.12$ 3,436.78$ 3,608.64$ $73,513.70 $93,824.64 35.3431 45.1080 Police Sergeant 54 3,361.00$ 3,529.01$ 3,705.49$ 3,890.74$ 4,085.29$ 4,289.54$ $87,386.00 $111,528.04 42.0125 53.6193 `
ANNUAL PAY HOURLY RATE
HOURLY RATE ANNUAL PAY
ANNUAL PAY HOURLY RATE
ELECTED OFFICIALS - MONTHLY
MINIMUM MAXIMUM
$208,642.98
$101,728.20
$113,106.91
$144,356.25 $192,478.90
$113,106.91 $158,236.67
$113,106.91 $158,236.67
$113,106.91 $158,236.67
$124,800.00 $182,000.00
CITY OF WASCO
POSITION & SALARY RANGE LIST
EFFECTIVE 07/01/2025 - 06/30/2026
DIRECTOR - ANNUAL
$113,106.91
$142,317.83
$158,236.67
$158,236.67
$108,160.00 $154,128.00
71 TO 112
.
TO: Honorable Mayor and Council Members
FROM: M. Scott Hurlbert, City Manager
Maria Lara, Assistant City Manager
Alecio Mora, Chief
DATE: December 16, 2025
SUBJECT: Adopt a Resolution Approving an Application for Funding and the Execution of a Grant Agreement, Budget Appropriations , and any Amendments Thereto for the San Joaquin Valley Air Pollution Control District’s New Alternative Fuel Vehicle Purchase Program , and amend the FY2025-2026 Capital Improvement Program (CIP).
Recommendation:
Staff recommends the City Council:
1) Receive and file this report and approve a Resolution of the City Council of the City of Wasco approving an application for funding and the execution of a grant agreement , budget appropriations , and any amendments thereto for the New Alternative Fuel Vehicle Purchase Program of the San Joaquin Valley Air Pollution Control District, and
2) Approve an amendment to the FY 2025- 2026 Capital Improvement Program (CIP) for Project No. 27XXX- 2025 to reflect the acquisition of two vehicles instead of one and update the model of the vehicle on the project title and summary to “2025 Ford Police Interceptor Purchases.” and
3) Find that this ac tion is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15378, no environmental review is required.
Environmental Review:
The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act (CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity
STAFF REPORT
City of Wasco
72 TO 112
which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of the State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
Background:
The San Joaquin Valley Air Pollution Control District (SJVAPCD) provides funding to cities, counties, special districts, and public educational institutions for the purchase of new electric, hybrid, or alternative- fuel vehicles that directly benefit Valley residents. The program offers up to $20,000 per new vehicle, with a maximum of $100,000 per agency per calendar year, distributed on a first-come, first-served basis.
The City previously budgeted for the purchase of one (1) Ford Explorer for administrative use in the Police Department. Staff now proposes purchasing two (2) Ford Police Interceptors, hybrid models listed on SJVAPCD’s approved vehicle list. This approach will allow the City to pilot hybrid vehicles within the Police Department and leverage available grant funding to expand the fleet.
Discussion:
The vehicle purchase will occur after July 1, 2026, as scheduled in the current and approved FY 2025-2026 Capital Improvement Program. Below is a breakdown of estimated costs per vehicle and proposed funding sources:
If approved, staff will make the following CIP Revisions:
o Update project description from “2025 Ford Explorer Purchase” to “2025 Ford Police Interceptor Purchases.”
o Reflect the acquisition of two vehicles instead of one. o Update CIP Project Funding Sources.
QTY DESCRIPTION AMOUNT
2 2026 Ford Police Interceptor
Vehicles Price
Doc Fee
Sales Tax 8.25%
Filing Fee Except Plates
Tire Fee
Total
45,266.37
85.00 3,741.49
35.00 8.75
49,136.61
Total Costs 98,273.22
FUNDING SOURCES
2 Vouchers San Joaquin Valley Air District Vouchers
($20,000.00)
(40,000.00)
CIP Project # 27XXX -2025 General Fund
and Measure X
$65,000.00
Total $105,000.00
73 TO 112
SJVAPCD Program Benefits:
o Supports City sustainability goals.
o Reduces emissions and operational costs.
o Maximizes grant funding opportunities.
Alternatives:
Proceed with the original plan to purchase one vehicle without grant funding.
Conclusion:
Applying for SJVAPCD vouchers will allow the City to purchase two hybrid vehicles instead of one, reduce emissions, and pilot sustainable fleet options for the Police Department. Staff recommends approval of the proposed actions.
Fiscal Impact:
The SJAVPCD’s vouchers will supplement the Capital Improvement Project No. 27XXX-2025 (pg.80), which was approved as part of the Fiscal Year 2025- 2026 Capital Improvement Program.
Attachments:
1. Resolution
2. Jim Burke Ford Quote
74 TO 112
RESOLUTION NO. 2025 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO APPROVING AN APPLICATION TO THE SAN JOAQUIN VALLEY AIR POLLUTION CONTROL DISTRICT’S NEW ALTERNATIVE FUEL VEHICLE PURCHASE PROGRAM; THE EXECUTION OF A
STANDARD AGREEMENT, BUDGET APPROPRIATIONS IF SELECTED FOR FUNDING AND ANY AMENDMENTS THERETO’ AND ANY RELATED DOCUMENTS NECESSARY TO PARTICIPATE IN THE NEW ALTERNATIVE FUEL VEHICLE PURCHASE PROGRAM.
WHEREAS, the San Joaquin Valley Air Pollution Control District (SJVAPCD) administers the New Alternative Fuel Vehicle Purchase Program to provide financial incentives for the purchase of new electric, hybrid, or alternative-fuel vehicles that reduce emissions and benefit Valley residents; and
WHEREAS, the City of Wasco desires to participate in said program to advance sustainability goals, reduce emissions, and pilot hybrid vehicles within the Police Department fleet; and
WHEREAS, the City Council previously approved Capital Improvement Program (CIP) Project No. 27XXX-2025 for the purchase of one Ford Explorer for Police Department administrative use; and
WHEREAS, staff recommends amending CIP Project No. 27XXX-2025 to reflect the acquisition of two Ford Police Interceptor hybrid vehicles and update the project title and description accordingly; and
WHEREAS, the SJVAPCD program provides up to $20,000 per vehicle, with a maximum of $100,000 per agency per calendar year, and the City intends to apply for two vouchers totaling $40,000 to supplement CIP funding sources.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Wasco as follows:
SECTION 1: The City Council hereby approves the submission of an application to the SJVAPCD New Alternative Fuel Vehicle Purchase Program for two Ford Polic e Interceptor hybrid vehicles.
SECTION 2: The City Manager, or designee, is authorized to execute all necessary documents, including the grant agreement, budget appropriations, and any amendments thereto, to implement the program.
SECTION 3: The FY 2025–2026 Capital Improvement Program is amended for Project No. 27XXX-2025 to:
75 TO 112
o Update the project title and description to “2025 Ford Police Interceptor Purchases.”
o Reflect the acquisition of two vehicles instead of one. o Update funding sources to include SJVAPCD vouchers and CIP allocations.
SECTION 4: This Resolution shall take effect immediately upon adoption.
-o0o-
I HEREBY CERTIFY that the foregoing Resolution No. 202 5 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on December 16, 2025, by the following vote:
COUNCIL MEMBERS: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA AYES:
NOES:
ABSTAIN:
ABSENT:
__________________________
VALENTIN MEDINA,
MAYOR of the City of Wasco
Attest: _______________
__________________________________
MARIA O. MARTINEZ, CMC
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco
76 TO 112
QUOTE
Jim Burke Ford DATE Nov. 19,2025 2001 Oak Street
Bakersfield, CA 93301
661-328-3700
To: Prepared by: Anthony Huerta
CITY OF WASCO
746 8TH STREET
WASCO, CA 93280
QTY Description AMOUNT
2026 Ford Police Interceptor
Vehicle Price
Doc fee
Sales Tax 8.25%
Filing fee Except Plates
Tire fee
Total
45,266.37
85.00 3,741.49
35.00 8.75
49,136.61
2 Total 98,273.22
77 TO 112
.
TO: Honorable Mayor and Council Members
FROM: M. Scott Hurlbert, City Manager
Nancy Vera, Human Resources Manager
DATE: December 16, 2025
SUBJECT: Adopt a Resolution Authorizing the City Manager or Designee to Endorse and Implement the P olicy Updates for the City of Wasco Zero Tolerance Drug and Alcohol Testing Policy.
Recommendation:
Staff recommends the City Council:
1) Adopt a Resolution authorizing the City Manager or designee to endorse and implement the policy updates for the City of Wasco Zero Tolerance Drug and Alcohol Testing Policy; and
2) Find that this action is not a project as defined under the California Environmental Quality Act State Guidelines; therefore, pursuant to State Guidelines Section 15378, no environmental review is required.
Environmental Review:
The staff has reviewed the proposed activity for compliance with the California Environmental Quality Act(CEQA) and has determined that the activity is not a “Project” as defined under Section 15378 of the State CEQA guidelines because the proposed activity consists of a governmental fiscal/administrative activity which does not result in a physical change in the environment; therefore, pursuant to Section 15060(c)(3) of t he State CEQA Guidelines, the activity is not subject to CEQA. Thus, no environmental review is required.
Discussion:
The City of Wasco provides public transit services to the residents of the City of Wasco.
Part of our mission is to ensure that this ser vice is delivered safely, efficiently, and effectively by establishing a drug and alcohol-free work environment, and to ensure that the workplace remains free from the effects of drugs and alcohol in order to promote the health and safety of employees and the general public. In keeping with this mission, the City of Wasco declares that the unlawful manufacture, distribution, dispensing, possession, or use of controlled substances or the misuse of alcohol is prohibited for all employees. Additionally, the purpose of this policy is to establish guidelines to maintain a drug and alcohol -free workplace in compliance with the Drug -Free Workplace Act of 1988 and the Omnibus Transportation Employee Testing Act of 1991. Covered employees
STAFF REPORT
City of Wasco
78 TO 112
shall abide by the terms of this policy statement as a condition of employment. This policy is intended to comply with all applicable Federal regulations governing workplace anti- drug and alcohol programs in the transit industry. Specifically, the Federal Transit Administration (FTA) of the U.S. Department of Transportation has published 49 CFR Part 655, as amended, that mandates drug and alcohol testing for safety -sensitive positions, and prohibits performance of safety-sensitive functions when there is a positive test result, or a refusal to test; 49 CFR Part 382 for Federal Motor Carrier Safety Administration (FMCSA); and The U. S. Department of Transportation (USDOT) has also published 49 CFR Part 40, as amended, that sets standards for the collection and testing of specimens fo r drug and alcohol testing.
The City of Wasco Zero Tolerance Drug and Alcohol Testing Policy was first introduced and adopted by the City of Wasco City Council in 2014. It was later updated in 2017 and 2018 and has now been updated to reflect the updated regulations.
Fiscal Impact:
None.
Attachments:
1. Resolution
2. Policy
79 TO 112
RESOLUTION NO. 2025 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WASCO APPROVING THE POLICY
UPDATES FOR THE CITY OF WASCO ZERO TOLERANCE DRUG AND ALCOHOL TESTING POLICY WHEREAS, The City of Wasco provides public transit services for the residents of the City of Wasco; and
WHEREAS, Part of our mission is to ensure that this service is delivered safely, efficiently, and effectively by establishing a drug and alcohol -free work environment, and to ensu re that the workplace remains free from the effects of drugs and alcohol in order to promote the health and safety of employees and the general public; and WHEREAS, the City of Wasco declares that the unlawful manufacture, distribution, dispensing, possession, or use of controlled substances or the misuse of alcohol is prohibited for all employees.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Wasco, as follows:
SECTION 1: Approves the amended City of Wasco Zero Tolerance Drug and Alcohol Testing Policy.
SECTION 2: Authorizes the City Manager or D esignee to endorse and implement the amended City of Wasco Zero Tolerance Drug and Alcohol Testing Policy.
-o0o-
80 TO 112
I HEREBY CERTIFY that the foregoing Resolution No. 2025 - was passed and adopted by the Council of the City of Wasco at a regular meeting thereof held on December 16, 2025, by the following vote:
COUNCIL MEMBERS: MEDINA, SALDAÑA, MARTINEZ, RAYA, REYNA AYES:
NOES:
ABSTAIN:
ABSENT:
__________________________________
VALENTIN MEDINA
MAYOR of the City of Wasco
Attest: _______________
__________________________
MARIA O. MARTINEZ, CMC
CITY CLERK and Ex Officio Clerk of
the Council of the City of Wasco
81 TO 112
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 1
DRUG AND ALCOHOL TESTING POLICY
City of Wasco
Adopted as of December 16th, 2025
A. PU RPOSE
1) The City of Wasco provides public transit and paratransit services for the residents of the City of Wasco. Part of our mission is to ensure that this service is delivered safely, efficiently, and effectively by establishing a drug and alcohol -free work environment, and to ensure that the workplace remains free from the effects of drugs and al cohol in order to promote the health and safety of employees and the general public. In keeping with this mission, the City of Wasco declares that the unlawful manufacture, distribution, dispense, possession, or use of controlled substances or misuse of alcohol is prohibited for all employees.
2) Additionally, the purpose of this policy is to establish guidelines to maintain a drug and alcohol -free workplace in compliance with the Drug -Free Workplace Act of 1988, and the Omnibus Transportation Employee Testing Act of 1991. Covered employees shall abide by the terms of this policy statement as a condition of employment. This policy is intended to comply with all applicable Federal regulations governing workplace anti -drug and alcohol programs in the transit industry. Specifically, the Federal Transit Administration (FTA) of the U.S. Department of Transportation has published 49 CFR Part 655, as amended, that mandates drug and alcohol testing for safety -sensitive positions, and prohibits performance of safety - sensitive functions when there is a positive test result, or a refusal to test ; 49 CFR Part 382 for Federal Motor Carrier Safety Administration (FMCSA); and The U. S. Department of Transportation (USDOT) has also published 49 CFR Part 40, as amended, that sets standards for the collection and testing of specimens for drug and alcohol testing.
3) A
ny provisions set forth in this policy that are included under the sole authority of the City of Wasco and are not provided under the authority of the above- named Federal regulations are underlined. Tests conducted under the sole authority of the City of Wasco will be performed on non - USDOT forms and will be separate from USDOT testing in all respects.
B. A PPLICABILITY
This Drug and Alcohol Testing Policy applies to all safety-sensitive employees (full- or part-time) when performing safety sensitive duties. See Attachment A for a list of employees and the authority under which they are included.
82 TO 112
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 2 This policy applies to every person whose position requires the possession of a commercial driver’s license (CDL); every employee performing a “safety-sensitive function” as defined below, and any person applying for such positions.
Under FMCSA (Part 382), you are a covered employee if you perform any of the following safety-sensitive functions:
• Driving a commercial motor vehicle which requires the driver to have a CDL • Waiting to be dispatched to operate a commercial motor vehicle • Inspecting, servicing, or conditioning any commercial motor vehicle • Performing all other functions in or upon a commercial motor vehicle (except resting in a sleeper berth)
• Loading or unloading a commercial motor vehicle, supervising or assisting in the loading or unloading, attending a vehicle being loaded or unloading, remaining in readiness to operate the vehicle, or giving or receiving receipts for shipments being loaded or unloaded
• Repairing, obtaining assistance, or remaining in attendance upon a disabled vehicle
Under FTA (Part 655), you are a covered employee if you perform any of the following: (1) operation of public transit service including the operation of a revenue service vehicle (whether or not the vehicle is in revenue service), (2) maintenance of a revenue service vehicle or equipment used in revenue service, (3) security personnel who carry firearms, (4) persons controlling the dispatch or movement of revenue service vehicles and (5) any transit employee who operates a non- revenue service vehicle that requires a Commercial Driver’s License to operate.
Maintenance functions include the repair, overhaul, and rebuild of engines, vehicles and/or equipment used in revenue service. A list of safety -sensitive positions who perform one or more of the above mentioned duties is provided in Attachment A. Supervisors are only safety sensitive if they perform one of the above functions. Volunteers are considered safety sensitive and subject to testing if they are required to hold a CDL, or receive remuneration for service in excess of actual expense.
C. D
EFINITIONS
Accident (FTA): An occurrence associated with the operation of a vehicle even when not in revenue service, if as a result:
a. An individual dies;
b. An individual suffers a bodily injury and immediately receives medical treatment away from the scene of the accident; or, c. One or more vehicles incur disabling damage as the result of the occurrence and is transported away from the scene by a tow truck or other vehicle. For purposes of this definition, disabling damage means damage which precludes departure of any vehicle from the scene of the occurrence in its usual manner in daylight after simple 83 TO 112
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 3 repairs. Disabling damage includes damage to vehicles that could have been operated but would have been further damaged if so operated, but does not include damage which can be remedied temporarily at the scene of the occurrence without special tools or parts, tire disablement without other damage even if no spare tire is available, or damage to headlights, taillights, turn signals, horn, or windshield wipers that makes them inoperative.
Actual Knowledge: (For FMCSA Agencies) Actual knowledge by an employer that a driver has used alcohol or controlled substances based on the employer's direct observation of the employee, information provided by the driver's previous employer(s), a traffic citation for driving a CMV while under the influence of alcohol or controlled substances or an employee's admission of alcohol or controlled substance use, except as provided in §382.121. Direct observation as used in this definition means observation of alcohol or controlled substances use and does not include observation of employee behavior or physical characteristics sufficient to warrant reasonable suspicion testing.
Adulterated specimen: A specimen that has been altered, as evidence by test results showing either a substance that is not a normal constituent for that type of specimen or showing an abnormal concentration of an endogenous substance.
Alcohol: The intoxicating agent in beverage alcohol, ethyl alcohol, or other low molecular weight alcohols contained in any beverage, mixture, mouthwash, candy, food, preparation or medication.
Alcohol Concentration: Expressed in terms of grams of alcohol per 210 liters of breath as indicated by a breath test under 49 CFR Part 40.
Aliquot: A fractional part of a specimen used for testing, It is taken as a sample representing the whole specimen.
Alternate specimen: An authorized specimen, other than the type of specimen previously collected or attempted to be collected.
Canceled Test: A drug or alcohol test that has a problem identified that cannot be or has not been corrected, or which is cancelled. A canceled test is neither positive nor negative.
Clearinghouse: The FMCSA database that 49 CFR Part 382 requires employers and service agents to report information to , and to query, regarding CDL drivers who are subject to the DOT controlled substance and alcohol testing regulations.
Collection Site: A place selected by the employer where employees present themselves for the purpose of providing a specimen for a drug test. 84 TO 112
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 4
Confirmatory Drug Test: A second analytical procedure performed on a different aliquot of the original specimen to identify and quantify a specific drug or drug metabolite.
Confirmatory Validity Test: A second test performed on a different aliquot of the original urine specimen to further support a validity test result.
Covered Employee Under FTA/FMCSA Authority: An employee who performs a safety-sensitive function including an applicant or transferee who is being considered for hire into a safety -sensitive function (See Attachment A for a list of covered employees).
Cutoff: The analytical value (e.g., drug or drug metabolite concentration) used as the decision point to determine a result (e.g., negative, positive, adulterated, invalid, or substituted) or the need for further testing.
Designated Employer Representative (DER): An employee authorized by the employer to take immediate action to remove employees from safety -sensitive duties and to make required decisions in testing. The DER also receives test results and other communications for the employer, consistent with the requirements of 49 CFR Parts 40 and 655.
DOT, The Department, DOT Agency: These terms encompass all DOT agencies, including, but not limited to, the Federal Aviation Administration (FAA), the Federal Railroad Administration (FRA), the Federal Motor Carrier Safety Administration (FMCSA), the Federal Transit Administration (FTA), the National Highway Traffic Safety Administration (NHTSA), the Pipeline and Hazardous Materials Safety Administration (PHMSA), and the Office of the Secretary (OST). For purposes of 49 CFR Part 40, the United States Coast Guard (USCG), in the Department of Homeland Security, is considered to be a DOT agency for drug testing purposes.
These terms include any designee of a DOT agency.
Dilute specimen: A urine specimen with creatinine and specific gravity values that are lower than expected for human urine.
Disabling damage: Damage which precludes departure of any vehicle from the scene of the occurrence in its usual manner in daylight after simple repairs.
Disabling damage includes damage to vehicles that could have been operated but would have been further damaged if so operated, but does not include damage which can be remedied temporarily at the scene of the occurrence without special tools or parts, tire disablement without other damage even if no spare tire is available, or damage to headlights, taillights, turn signals, horn, or windshield wipers that makes them inoperative.
85 TO 112
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 5 Employee: Any person who is designated in a DOT agency regulation as subject to drug testing and/or alcohol testing. The term includes individuals currently performing safety-sensitive functions designated in DOT agency regulations and applicants for employment subject to pre- employment testing. For purposes of drug testing under 49 CFR Part 40, the term employee has the same meaning as the term “donor” as found on CCF and related guidance materials produced by the Department of Health and Human Services.
Evidential Breath Testing Device (EBT): A device approved by the NHTSA for the evidential testing of breath at the 0.02 and the 0.04 alcohol concentrations and appears on ODAPC’s Web page for “Approved Evidential Breath Measurement Devices” because it conforms with the model specifications available from NHTSA.
Initial Drug Test: The first test used to differentiate a negative specimen from one that requires further testing for drugs or drug metabolites.
Initial Specimen Validity Test: The first test used to determine if a specimen is adulterated, diluted, substituted, or invalid
Invalid Result: The result reported by an HHS -certified laboratory in accordance with the criteria established by the HHS when a positive, negative, adulterated, or substituted result cannot be established for a specific drug or specimen validity test.
Laboratory: Any U.S. laboratory certified by HHS under the National Laboratory Certification Program as meeting the minimum standards of HHS; or, in the case of foreign laboratories, a laboratory approved for participation by DOT under 49 CFR Part 40.
Limit of Detection (LOD): The lowest concentration at which the analyte (e.g., drug or drug metabolite) can be identified.
Limit of Quantification (LOQ): For quantitative assays, the lowest concentration at which the identity and concentration of the analyte (e.g., drug or drug metabolite) can be accurately established.
Medical Review Officer (MRO): A licensed physician (medical doctor or doctor of osteopathy) responsible for receiving laboratory results generated by the drug testing program who has knowledge of substance abuse disorders, and has appropriate medical training to interpret and evaluate an individual's confirmed positive test result, together with his/her medical history, and any other relevant bio-medical information.
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Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 6 Negative Dilute: A drug test result which is negative for the five drug/drug metabolites but has creatinine and specific gravity value s that are lower than expected for human urine.
Negative result: The result reported by an HHS -certified laboratory to an MRO when a specimen contains no drug or the concentration of the drug is less than the cutoff concentration for the drug or drug class and the specimen is a valid specimen. An alcohol concentration of less than 0.02 BAC is a negative test result.
Non-negative specimen: A specimen that is reported as adulterated, substituted, positive (for drug(s) or drug metabolite(s)), or invalid.
Oral Fluid Specimen: A specimen that is collected from an employee’s oral cavity and is a combination of physiological fluids produced primarily by the salivary glands. An oral fluid specimen is considered to be a direct observation collection for all purposes of 49 CFR Part 40, as amended.
Performing (a safety-sensitive function): A covered employee is considered to be performing a safety-sensitive function and includes any period in which he or she is actually performing, ready to perform, or immediately available to perform such functions.
Positive result: The result reported by an HHS - Certified laboratory when a specimen contains a drug or drug metabolite equal or greater to the cutoff concentrations.
Primary specimen: In drug testing, the specimen bottle that is opened and tested by a first laboratory to determine whether the employee has a drug or drug metabolite in his or her system; and for the purpose of specimen validity testing. The primary specimen is the portion of the donor’s subdivided specimen designated as the primary (‘‘A’’) specimen by the collector to distinguish it from the split (‘‘B’’) specimen, as defined in 49 CFR Part 40, as amended.
Prohibited drug: Identified as marijuana, cocaine, opioids , amphetamines, or phencyclidine as specified in 49 CFR Part 40, as amended.
Reconfirmed: The result reported for a split (Bottle B) specimen when the second HHS-certified laboratory corroborates the original result reported for the primary (Bottle A) specimen.
Rejected for Testing: The result reported by an HHS- Certified laboratory when no tests are performed for specimen because of a fatal flaw or a correctable flaw that has not been corrected.
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Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 7 Revenue Service Vehicles: All transit vehicles that are used for passenger transportation service.
Safety-sensitive functions: (FMCSA) All time from the time a driver begins to work or is required to be in readiness to work until the time he/she is relieved from work and all responsibility for performing work. Safety-sensitive functions shall include:
(1) All time at an employer or shipper plant, terminal, facility, or other property, or on any public property, waiting to be dispatched, unless the driver has been relieved from duty by the employer;
(2) All time inspecting equipment as required by §§392.7 and 392.8 of this subchapter or otherwise inspecting, servicing, or conditioning any commercial motor vehicle at any time;
(3) All time spent at the driving controls of a commercial motor vehicle in operation;
(4) All time, other than driving time, in or upon any commercial motor vehicle except time spent resting in a sleeper berth (a berth conforming to the requirements of §393.76 of this subchapter);
(5) All time loading or unloading a vehicle, supervising, or assisting in the loading or unloading, attending a vehicle being loaded or unloaded, remaining in readiness to operate the vehicle, or in giving or receiving receipts for shipments loaded or unloaded; and
(6) All time repairing, obtaining assistance, or remaining in attendance upon a disabled vehicle.
Safety-sensitive functions: (FTA) Employee duties identified as:
(1) The operation of a transit revenue service vehicle even when the vehicle is not in revenue service.
(2) The operation of a non- revenue service vehicle by an employee when the operation of such a vehicle requires the driver to hold a Commercial Drivers License (CDL).
(3) Maintaining a revenue service vehicle or equipment used in revenue service.
(4) Controlling dispatch or movement of a revenue service vehicle and (5) Carrying a firearm for security purposes.
Specimen: Fluid, breath, or other material collected from an employee at the collection site for the purpose of a drug or alcohol test.
Specimen Bottle: The bottle that, after being sealed and labeled according to the procedures in 49 CFR Part 40, is used to hold a primary (“A”) or split (“B”) specimen during the transportation to the laboratory. In the context of oral fluid testing, it may be referred to as a “vial,” “tube,” or “bottle.”
Split Specimen: In drug testing, the specimen that is sent to a first laboratory 88 TO 112
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 8 and stored with its original seal intact, and which is transported to a second laboratory for retesting at the employee’s request following MRO verification of the primary specimen as positive, adulterated or substituted
Split specimen collection: A collection in which the single specimen collected is divided into two separate specimen bottles, the primary specimen (Bottle A) and the split specimen (Bottle B)
Substance Abuse Professional (SAP): A licensed physician (medical doctor or doctor of osteopathy) or licensed or certified psychologist, social worker, employee assistance professional, state-licensed or certified marriage and family therapist, or drug and alcohol counselor (certified by an organization listed at https://www.transportation.gov/odapc/sap) with knowledge of and clinical experience in the diagnosis and treatment of drug and alcohol related disorders.
Substituted specimen: A n employee’s specimen not consistent with a normal human specimen, as determined by HHS (e.g., a urine specimen, with creatinine and specific gravity values that are so diminished, or so divergent that they are not consistent with normal human urine).
Test Refusal: The following are considered a refusal to test if the employee:
(1) Fail to appear for any test (except a pre- employment test) within a reasonable time, as determined by the employer.
(2) Fail to remain at the collection site until the testing process is complete. An employee who leaves the testing site before the testing process commences for a pre-employment test has not refused to test. (3) Fail to attempt to provide a specimen. An employee who does not provide a specimen because he or she has left the testing site before the testing process commenced for a pre-employment test has not refused to test. (4) In the case of a directly -observed or monitored urine collection in a drug test, fail to permit monitoring or observation of your provision of a specimen. (5) Fail to provide a sufficient quantity of spe cimen without a valid medical explanation.
(6) Fail or decline to take an additional test as directed by the collector or the employer for drug testing.
(7) Fail to undergo a medical evaluation as required by the MRO or the employer’s Designated Employer Representative (DER).
(8) Fail to cooperate with any part of the testing process. (9) Fail to follow an observer’s instructions to raise and lower clothing and turn around during a directly-observed urine collection .
(10) Possess or wear a prosthetic or other device used to tamper with the collection process.
(11) Admit to the adulteration or substitution of a specimen to the collector or MRO.
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Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 9 (12) Refuse to sign the certification at Step 2 of the Alcohol Testing Form (ATF).
(13) Fail to remain readily available following an accident. (14) As a covered employee, if the MRO reports that you have a verified adulterated or substituted test result, you have refused to take a drug test.
Undiluted (neat) oral fluid: An oral fluid specimen to which no other solid or liquid has been added. For example: A collection device that uses a diluent (or other component, process, or method that modifies the volume of the testable specimen) must collect at least 1 mL of undiluted (neat) oral fluid.
Urine specimen: Urine collected from an employee at the collection site for the purpose of a drug test.
Vehicle: A bus, electric bus, van, automobile, rail car, trolley car, trolley bus, or vessel. A public transit vehicle is a vehicle used for public transportation or for ancillary services.
Verified negative test: A drug test result reviewed by a medical review officer and determined to have no evidence of prohibited drug use at or above the minimum cutoff levels established by the Department of Health and Human Services (HHS).
Verified positive test: A drug test result reviewed by a medical review officer and determined to have evidence of prohibited drug use at or above the minimum cutoff levels specified in 49 CFR Part 40 as revised.
Validity testing: The evaluation of the specimen to determine if it is consistent with normal human urine or oral fluid. Specimen validity testing will be conducted on all specimens provided for testing under DOT authority. The purpose of validity testing is to determine whether certain adulterants or foreign substances were added to the specimen, if the specimen was diluted, or if the specimen was altered.
D. E
DUCATION AND TRAINING
1) For FMCSA Agencies: the City of Wasco will provide educational materials that explain the requirements of Part 382 as well as this policy. The City of Wasco will ensure that a copy of these materials is distributed to each driver prior to the start of alcohol and controlled substances testing and to each driver subsequently hired or transferred into a position requiring driving a commercial motor vehicle.
The materials to be made available to drivers shall include what is provided in this policy document in addition to a detailed discussion the following:
1) Information concerning the effects of alcohol and contr olled substances use on an individual's health, work, and personal life; 90 TO 112
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 10 signs and symptoms of an alcohol or a controlled substances problem (the driver's or a co- worker's); and available methods of intervening when an alcohol or a controlled substances pr oblem is suspected, including confrontation, referral to any employee assistance program and/or referral to management; and
2) The requirement that the following personal information collected and maintained under Part 382 and this policy shall be reported to the FMCSA Clearinghouse:
a. A verified positive, adulterated, or substituted drug test result; b. An alcohol confirmation test with a concentration of 0.04 or higher;
c. A refusal to submit to any test required by subpart C of this part;
d. An employer's report of actual knowledge, as defined at §382.107:
e. On duty alcohol use pursuant to §382.205;
f. Pre-duty alcohol use pursuant to §382.207;
g. Alcohol use following an accident pursuant to §382.209; and h. Controlled substance use pursuant to §382.213;
i. A substance abuse professional (SAP as defined in §40.3 of this title) report of the successful completion of the return- to- duty process;
j. A negative return-to-duty test; and
k. An employer's report of completion of follow-up testing.
3) Every covered employee will receive a copy of this policy and will have ready access to the corresponding federal regulations including 49 CFR Parts 655 and 40, as amended. In addition, all covered employees will undergo a minimum of 60 minutes of training on the signs and symptoms of drug use including the effects and consequences of drug use on personal health, safety, and the work environment. The training also includes manifestations and behavioral cues that may indicate prohibited drug use.
4) All supervisory personnel or company officials who are in a position to determine employee fitness for duty will receive 60 minutes of reasonable suspicion training on the physical, behavioral, and performance indicators of probable drug use and 60 minutes of additional reasonable suspicion training on the physical, behavioral, speech, and performance indicators of probable alcohol misuse.
E. P
ROHIBITED SUBSTANCES
1) Prohibited substances addressed by this policy include the following.
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Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 11 a. Illegally Used Controlled Substance or Drugs Under the Drug -Free Workplace Act of 1988 any drug or any substance identified in Schedule I through V of Section 202 of the Controlled Substance Act (21 U.S.C. 812), and as further defined by 21 CFR 1308 .11 through 130 8.15 is prohibited at all times in the workplace unless a legal prescription has been written for the substance. This includes, but is not limited to:
marijuana, amphetamines, opioids, phencyclidine (PCP), and cocaine, as well as any drug not approved for medical use by the U.S. Drug Enforcement Administration or the U.S . Food and Drug Administration.
Illegal use includes use of any illegal drug, misuse of legally prescribed drugs, and use of illegally obtained prescription drugs. It is important to note that the use of marijuana in any circumstances remains completely prohibited for any safety -sensitive employee subject to drug testing under USDOT regulations. The use of marijuana in any circumstance (including under state recreational and/or medical marijuana laws) by a safety-sensitive employee is a violation of this policy and a violation of the USDOT regulation 49 CFR Part 40, as amended.
USDOT drug testing regulations (49 CFR Part 40) require that all employees covered under FTA /FMCSA authority be tested for marijuana, cocaine, amphetamines, opioids, and phencyclidine as described in this policy. Illegal use of these five drugs is prohibited at all times and thus, covered employees may be tested for these drugs anytime that they are on duty.
b. Leg
al Drugs: The appropriate use of legally prescribed drugs and non- prescription medications is not prohibited. However, the use of any substance which carries a warning label that indicates that mental functioning, motor skills, or judgment may be adver sely affected must be reported to a the City of Wasco supervisor and the employee is required to provide a written release from his/her doctor or pharmacist indicating that the employee can perform his/her safety -sensitive functions.
c. Alcohol: The use of beverages containing alcohol (including mouthwash, medication, food, candy) or any other substances containing alcohol in a manner which violates the conduct listed in this policy is prohibited.
F. P
ROHIBITED CONDUCT
1) Illegal use of the drugs listed in this policy and as defined in 49 CFR Part 40, as amended is prohibited at all times. All covered employees are prohibited from reporting for duty or remaining on duty if they have used a prohibited drug as defined in 49 CFR Part 40, as amended.
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Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 12 2) Each covered employee is prohibited from consuming alcohol while performing safety-sensitive job functions or while on-call to perform safety- sensitive job functions. If an on-call employee has consumed alcohol, they must acknowledge the use of alcohol at the time that they are called to report for duty. The covered employee will subsequently be relieved of his/her on- call responsibilities and subject to discipline for not fulfilling his/her on-call responsibilities.
3) The City of Wasco shall not permit any covered employee to perform or continue to perform safety-sensitive functions if it has actual knowledge that the employee is using alcohol
4) Each covered employee is prohibited from reporting to work or remaining on duty requiring the performance of safety-sensitive functions while having an alcohol concentration of 0.04 or greater regardless of when the alcohol was consumed.
a. An employee with a breath alcohol concentration which measures
0.02-0.039 is not considered to have violated the USDOT drug and alcohol regulations, provided the employee hasn’t consumed the alcohol within four (4) hours of performing a safety -sensitive duty.
However, if a safety -sensitive employee has a breath alcohol concentration of 0.02- 0.039, USDOT regulations require the employee to be removed from the performance of safety -sensitive duties until:
i. The employee’s alcohol concentration measures less than
0.02; or
ii. FOR FTA COVERED EMPLOYEES: The start of the
employee’s next regularly scheduled duty period, but not less than eight hours following administration of the test.
iii. FOR FMCSA COVERED EMPLOYEES: The start of the
employee’s next regularly scheduled duty period, but not less than twenty-four hours following administration of the test.
5) No covered employee shall consume alcohol for eight (8) hours following involvement in an accident or until he/she submits to the post -accident drug/alcohol test, whichever occurs first.
6) No covered employee shall consume alcohol within four (4) hours prior to the performance of safety-sensitive job functions.
7) T
he City of Wasco, under its own authority, also prohibits the consumption of alcohol at all times the employee is on duty, or anytime the employee is in uniform.
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Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 13 8) Consistent with the Drug -free Workplace Act of 1988, all City of Wasco employees are prohibited from engaging in the unlawful manufacture, distribution, dispensing, possession, or use of prohibited substances in the work place including agency premises and agency vehicles.
G. DRUG
STATUTE CONVICTION
Consistent with the Drug Free Workplace Act of 1998, all employees are required to notify the City of Wasco management of any criminal drug statute conviction for a violation occurring in the workplace within five days after such conviction. Failure to comply with this provision shall result in disciplinary action as defined in this policy.
H. T
ESTING REQUIREMENTS
1) Drug testing and alcohol testing will be conducted as required by 49 CFR Part 40 as amended. All employees covered under FTA/FMCSA authority shall be subject to testing prior to performing safety -sensitive duty, for reasonable suspicion, following an accident, and random as defined in this policy, and return to duty/follow-up.
2) A
drug test can be performed any time a covered employee is on duty . A reasonable suspicion, random, or follow -up alcohol test can only be performed just before, during, or after the performance of a safety-sensitive job function. Under the City of Wasco authority, a non-DOT alcohol test can be performed any time a covered employee is on duty.
All covered employees will be subject to drug testing and alcohol testing as a condition of ongoing employment with City of Wasco . Any safety -sensitive employee who refuses to comply with a request for testing shall be removed from duty and subject to discipline as defined in this policy.
I. DRUG TESTING PROCEDURES
1) Testing shall be conducted in a manner to assure a high degree of accuracy and reliability and using techniques, equipment, and laboratory facilities which have been approved by the U.S. Department of Health and Human Service (HHS). All testing will be conducted consistent with the procedures set forth in 49 CFR Part 40, as amended. The procedures will be performed in a private, confidential manner and every effort will be made to protect the employee, the integrity of the drug testing procedure, and the validity of the test result.
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Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 14 2) The drugs that will be tested for include marijuana, cocaine, opioids , amphetamines, and phencyclidine. After the identity of the donor is checked using picture identification, a urine and/or oral fluid specimen will be collected as described in 49 CFR Part 40, as amended. Each specimen will be accompanied by a DOT Custody and Control Form and identified using a unique identification number that attributes the specimen to the correct individual. The specimen analysis will be conducted at a HHS certified laboratory. An initial drug screen and validity test will be conducted on the primary specimen. For those specimens that are not negative, a confirmatory test will be performed. The test will be considered positive if the amounts of the drug(s) and/or its metabolites identified by the confirmatory test are at or above the minimum thresholds established in 49 CFR Part 40, as amended.
3) The test results from the HHS certified laboratory will be reported to a Medical Review Officer. A Medical Review Officer (MRO) is a licensed physician with detailed knowledge of substance abuse disorders and drug testing. The MRO will review the test results to ensure the scientific validity of the test and to determine whether there is a legitimate medical explanation for a confirmed positive, substitute, or adulterated test result.
The MRO will attempt to contact the employee to notify the employee of the non-negative laboratory result and provide the employee with an opportunity to explain the confirmed laboratory test result. The MRO will subsequently review the employee’s medical history/medical records as appropriate to determine whether there is a legitimate medical explanation for a non-negative laboratory result. If no legitimate medical explanation is found, the test will be verified positive or refusal to test and reported to the City of Wasco. If a legitimate explanation is found, the MRO will report the test result as negative.
4) If the test is invalid without a medical explanation, a retest will be conducted under direct observation. Employees do not have access to a test of their split specimen following an invalid result.
5) Any covered employee who questions the results of a required drug test may request that the split sample be tested. The split sample test must be conducted at a second HHS -certified laboratory. The test must be conducted on the split sample that was provided by the employee at the same time as the primary sample. The method of collecting, storing, and testing the split sample will be consistent with the procedures set forth in 49 CFR Part 40, as amended. The employee's request for a split sample test must be made to the Medical Review Officer within 72 hours of notice of the original sample verified test result. Requests after 72 hours will only be accepted at the discretion of the MRO if the delay was due to documentable facts that were beyond the control of the employee. The City of Wasco will 95 TO 112
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 15 ensure that the cost for the split specimen analysis is covered in order for a timely analysis of the sample, however the City of Wasco will seek reimbursement for the split sample test from the employee.
6) If the analysis o f the split specimen fails to confirm the presence of the drug(s) detected in the primary specimen, if the split specimen is not able to be analyzed, or if the results of the split specimen are not scientifically adequate, the MRO will declare the original test to be canceled.
7) Observed collections
a. Consistent with 49 CFR Part 40, as amended, collection under direct observation with no advance notice will occur if:
i. The laboratory reports to the MRO that a specimen is invalid, and the MRO reports to the City of Wasco that there was not an adequate medical explanation for the result;
ii. The MRO reports to the City of Wasco that the original positive, adulterated, or substituted test result had to be cancelled because the test of the split specimen could not be performed;
iii. The laboratory reported to the MRO that the urine specimen was negative-dilute with a creatinine concentration greater than or equal to 2 mg/dL but less than or equal to 5 mg/dL, and the MRO reported the urine specimen as negative-dilute and that a second collection must take place under direct observation (see §40.197(b)(1)).
iv. The collector observes materials brought to the collection site or the employee's conduct clearly indicates an attempt to tamper with a specimen;
v. The temperature on the original urine specimen was out of range (See §40.65(b)(5));
vi. Anytime the employee is directed to provide another specimen because the original specimen appeared to have been tampered with (See §40.65(c)(1)).
vii. All follow-up-tests; or
viii. All return-to-duty tests
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Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 16
Urine collections that are required to be directly observed will be conducted by a person of the same gender as the donor as required by 49 CFR Part
40.67. J. A
LCOHOL TESTING PROCEDURES
1) Tests for breath alcohol concentration will be conducted utilizing a National Highway Traffic Safety Administration (NHTSA)-approved Evidential Breath Testing device (EBT) operated by a trained Breath Alcohol Technician (BAT). A list of approved EBTs can be found on ODAPC’s Web page for “Approved Evidential Breath Measurement Devices”. Alcohol screening tests may be performed using a non- evidential testing devic e (alcohol screening device (ASD)) which is also approved by NHTS A. A list of approved ASDs can be found on ODAPC’s Web page for “Approved Screening Devices to Measure Alcohol in Bodily Fluids”. If the initial test indicates an alcohol concentration of 0.02 or greater, a second test will be performed to confirm the results of the initial test. The confirmatory test must occur on an EBT. The confirmatory test will be conducted no sooner than fifteen minutes after the completion of the initial test. The confirmatory test will be performed using a NHTSA-approved EBT operated by a trained BAT. The EBT will identify each test by a unique sequential identification number. This number, time, and unit identifier will be provided on each EBT printout. The EBT printout, along with an approved alcohol testing form, will be used to document the test, the subsequent results, and to attribute the test to the correct employee. The test will be performed in a private, confidential manner as required by 49 CFR Part 40, as amended. The procedure will be followed as prescribed to protect the employee and to maintain the integrity of the alcohol testing procedures and validity of the test result.
2)
A confirmed alcohol concentration of 0.04 or greater will be considered a positive alcohol test and in violation of this policy. The consequences of a positive alcohol test are described in this policy. Even though an employee who has a confirmed alcohol concentration of 0.02 to 0.039 is not considered positive, the employee shall still be removed from duty for at least eight hours for FTA covered employees, and twenty -four hours for FMCSA covered employees, or for the duration of the work day whichever is longer and will be subject to the consequences described in this policy.
An alcohol concentration of less than 0.02 will be considered a negative test.
3) T
he City of Wasco affirms the need to protect individual dignity, privacy, and confidentiality throughout the testing process. If at any time the integrity of 97 TO 112
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 17 the testing procedures or the validity of the test results is compromised, the test will be canceled. Minor inconsistencies or procedural flaws that do not impact the test result will not result in a cancelled test.
4) The alcohol testing form (ATF) required by 49 CFR Part 40 as amended, shall be used for all FTA/FMCSA required testing. Failure of an employee to sign step 2 of the ATF will be considered a refusal to submit to testing.
K. P
RE -EMPLOYMENT TESTING
1) All applicants for covered transit positions shall undergo drug testing prior to performance of a safety-sensitive function.
a. All offers of employment for covered positions shall be extended conditional upon the applicant passing a drug test. An applicant will not be allowed to perform safety -sensitive functions unless the applicant takes a drug test with verified negative results.
b. An employee shall not be placed, transferred or promoted into a position covered under FTA/FMCSA authority or company authority until the employee takes a drug test with verified negative results.
c. I
f an applicant fails a pre- employment drug test, the conditional offer of employment shall be rescinded and the applicant will be provided with a list of at least two (2) USDOT qualified Substance Abuse Professionals. Failure of a pre- employment drug test will disqualify an applicant for employment for a period of at least one year. Before being considered for future employment t he applicant must provide the employer proof of having successfully completed a referral, evaluation and treatment plan as described in section 655.62 of subpart G. The cost for the assessment and any subsequent treatment will be the sole responsibility of the applicant.
d. When an employee being placed, transferred, or promoted from a non-covered position to a position covered under FTA /FMCSA authority or company authority submits a drug test with a verified positive result, the employee shall be subject to disciplinary action in accordance with this policy.
e. If a pre-employment test is canceled, the City of Wasco will require the applicant to take and pass another pre-employment drug test.
f. In instances where a FTA covered employ ee does not perform a safety-sensitive function for a period of 90 consecutive days or more 98 TO 112
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 18 regardless of reason, and during that period is not in the random testing pool the employee will be required to take a pre-employment drug test under 49 CFR Part 655 and have negative test results prior to the conduct of safety-sensitive job functions.
g. Following a negative dilute the employee will be required to undergo another test. Should this second test result in a negative dilute result, the test will be considered a negative and no additional testing will be required unless directed to do so by the MRO.
h. Applicants are required (even if ultimately not hired) to provide the City of Wasco with signed written releases requesting USDOT drug and alcohol records from all previous, USDOT -covered, employers that the applicant has worked for within the last two years. Failure to do so will result in the employment offer being rescinded. The City of Wasco is required to ask all applicants (even if ultimately not hired) if they have tested positive or refused to test on a pre- employment test for a USDOT covered employer within the last two years . If the applicant has tested positive or refused to test on a pre-employment test for a USDOT covered employer, the applicant must provide the City of Wasco proof of having successfully completed a referral, evaluation and treatment plan as described in section 655.62 of subpart G.
2) FMCSA Drug Testing Exceptions
A driver is not required to undergo a pre-employment test if:
I. The driver has participated in a DOT testing program w ithin the previous 30 days; and
II. While participating in that program, either:
a. Was drug tested within the past six months (from the date of application with the employer), or
b. Participated in the random drug testing program for the previous 12 months (from the dat e of application with the employer); and
III. The City of Wasco can ensure that no prior employer of the driver of whom the City of Wasco has knowledge has records of a violation of this part or the controlled substances use rule of another DOT agency within the previous six months
L. R
EASONABLE SUSPICION TESTING
1) All the City of Wasco FTA/FMCSA covered employees will be subject to a reasonable suspicion drug and/or alcohol test when the employer has 99 TO 112
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 19 reasonable suspicion to believe that the covered employee has used a prohibited drug and/or engaged in alcohol misuse. Reasonable suspicion shall me an that there is objective evidence, based upon specific, contemporaneous, articulable observations of the employee's appearance, behavior, speech or body odor that are consistent with possible drug use and/or alcohol misuse. Reasonable suspicion referral s must be made by one or more supervisors who are trained to detect the signs and symptoms of drug and alcohol use, and who reasonably concludes that an employee may be adversely affected or impaired in his/her work performance due to possible prohibited substance abuse or alcohol misuse. A reasonable suspicion alcohol test can only be conducted just before, during, or just after the performance of a safety-sensitive job function. However, under the City of Wasco’s authority, a non-DOT reasonable suspicion alcohol test may be performed any time the covered employee is on duty. A reasonable suspicion drug test can be performed any time the covered employee is on duty.
2) T
he City of Wasco shall be responsible for transporting the employee to the testing site. Supervisors should avoid placing themselves and/or others into a situation which might endanger the physical safety of those present. The employee shall be placed on administrative leave pending disciplinar y action described in this policy. An employee who refuses an instruction to submit to a drug/alcohol test shall not be permitted to finish his or her shift and shall immediately be placed on administrative leave pending disciplinary action as specified in this policy.
3) A written record of the observations which led to a drug/alcohol test based on reasonable suspicion shall be prepared and signed by the supervisor making the observation. This written record shall be submitted to the City of Wasco.
4) W
hen there are no specific, contemporaneous, articulable objective facts that indicate current drug or alcohol use, but the employee (who is not already a participant in a treatment program) admits the abuse of alcohol or other substances to a supervisor in his/her chain of command, the employee shall be referred for assessment and treatment consistent with this policy. The City of Wasco shall place the employee on administrative leave in accordance with the provisions set forth under this policy. Testing in this circumsta nce would be performed under the direct authority of the City of Wasco. Since the employee self -referred to management, testing under this circumstance would not be considered a violation of this policy or a positive test result under Federal authority.
However, self-referral does not exempt the covered employee from testing under Federal authority as specified in this policy or the associated consequences.
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Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 20
M. PO ST -ACCIDENT TESTING
FTA Procedures:
1) F
ATAL ACCIDENTS – A covered employee will be required to undergo drug and alcohol testing if they are involved in an accident with a transit vehicle, whether or not the vehicle is in revenue service at the time of the accident, that results in a fatality. This includes all surviving covered employees that are operating the vehicle at the time of the accident and any other whose performance could have contributed to the accident,
as determined by the
employer using the best information available at the time of the decision.
2) NO N- FATAL ACCIDENTS – A post-accident test of the employee operating the public transportation vehicle will be conducted if an accident occurs and at least one of the following conditions is met:
a. T
he accident results in injuries requiring immediate medical treatment away from the scene, unless the covered employee can be completely discounted as a contributing factor to the accident. b. One or more vehicles incurs disabling damage as a result of the occurrence and must be transported away from the scene, unless the covered employee can be completely discounted as a
contributing factor to the accident
In addition, any other covered employee whose performance could have contributed to the accident, as determined by the employer using the best information available at the time of the decision, will be tested.
As soon as practicable following an accident, as defined in this policy, the transit supervisor investigating the accident will notify the transit employee operating the transit vehicle and all other covered employees whose performance could have contributed to the accident of the need for the test. The supervisor will make the determination using the best information available at the time of the decision.
FMCSA Procedures:
Covered employees shall be subject to FMCSA post-accident drug and alcohol testing under the following circumstances:
FATAL A
CCIDENTS – A s soon as practicable following an occurrence involving a commercial motor vehicle operating on a public road in commerce, and involving the loss of a human life, drug and alcohol tests will be conducted 101 TO 112
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 21 on each surviving covered employee who was performing safety -sensitive functions with respect to the vehicle.
NON-F ATAL ACCIDENTS – A s soon as practicable following an occurrence involving a commercial motor vehicle operating on a public road in commerce, and not involving the loss of a human life, an alcohol test will be conducted on each driver who receives a citation within eight (8) hours of the occurrence under State or local law for a moving traffic violation arising from the accident, if:
1. T
he accident results in injuries requiring immediate medical treatment away from the scene; or
2. One or more motor vehicles incur disabling damage and must be transported away from the scene by a tow truck or other motor vehicle.
As soon as practicable following an occurrence involving a commercial motor vehicle operating on a public road in commerce, and not involving the loss of a human life, a drug test will be conducted on each driver who receives a citation within thirty-two (32) hours of the occurrence under State or local law for a moving traffic violation arising from the accident, if:
1. The accident results in injuries requiring immediate medical treatment away from the scene; or
2. One or more motor vehicles incur disabling damage and must be transported away from the scene by a tow truck or other motor vehicle.
General Accident Procedures:
The appropriate supervisor shall ensure that an employee, required to be tested under this section, is tested as soon as practicable, but no longer than eight (8) hours of the accident for alcohol, and no longer than 32 hours for drugs. If an alcohol test is not performed within two hours of the accident, the Supervisor will document the reason(s) for the delay. If the alcohol test is not conducted within (8) eight hours, or the drug test within 32 hours, attempts to conduct the test must cease and the reasons for the failure to test documented.
Any covered employee involved in an accident must refrain from alcohol use for eight (8) hours following the accident, or until he/she undergoes a post-accident alcohol test.
An employee who is subject to post -accident testing who fails to remain readily available for such testing, including notifying a supervisor of his or her location if he or she leaves the scene of the accident prior to submission to such test, may be deemed to have refused to submit to testing.
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Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 22 Nothing in this section shall be construed to require the delay of necessary medical attention for the injured following an accident, or to prohibit an employee from leaving the scene of an accident for the period necessary to obtain assistance in responding to the accident, or to obtain necessary emergency medical care.
In the rare event that the City of Wasco is unable to perform an FTA drug and alcohol test (i.e., employee is unconscious, employee is detained by law enforcement agency), the City of Wasco may use drug and alcohol post-accident test results administered by local law enforcement officials in lieu of the FTA/FMCSA test. The local law enforcement officials must have independent authority for the test and the employer must obtain the results in conformance with local law.
N. R
ANDOM TESTING
1) A ll covered employees will be subjected to random, unannounced testing.
The selection of employees shall be made by a scientifically valid method of randomly generating an employee identifier from the appropriate pool of safety-sensitive employees. Individuals who may be covered under company authority will be selected from a pool of non- DOT-covered individuals.
2) The dates for administering unannounced testing of randomly selected employees shall be spread reasonably throughout the calendar year, day of the week and hours of the day.
3) The number of employees randomly selected for drug/alcohol testing during the calendar year shall be not less than the percentage rates set each year by the FTA /FMCSA administrator. The current year testing rates can be viewed online at https://www.transportation.gov/odapc/random-testing- rates.
4) Each covered employee shall be in a pool from which the random selection is made. Each covered employee in the pool shall have an equal chance of selection each time the selections are made. Employees will remain in the pool and subject to selection, whether or not the employee has been previously tested. There is no discretion on the part of management in the selection.
5) USDOT covered employees will be included in one random pool maintained separately from the testing pool of non-safety-sensitive employees that are included solely under the City of Wasco authority.
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Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 23 6) Random tests can be conducted at any time during an employee’s shift for drug testing. Alcohol random tests can only be performed just before, during, or just after the performance of a safety sensitive duty. However, under the City of Wasco’s authority, a non- DOT random alcohol test may be performed any time the covered employee is on duty. Testing can occur during the beginning, middle, or end of an employee’s shift.
7) E
mployees are required to proceed immediately to the collection site upon notification of their random selection.
O. RE
TURN- TO-DUTY TESTING
The City of Wasco w ill terminate the employment of any employee that tests positive or refuses a test as specified in this policy. However, in the rare event an employee is reinstated with court order or other action beyond the control of the agency, the employee must complete the return- to-duty process prior to the performance of safety-sensitive functions. All covered employees who previously tested positive on a drug or alcohol test or refused a test, must test negative for drugs, alcohol (below 0.02 for alcohol), or both and be evaluated and released by the Substance Abuse Professional before returning to work. Following the initial assessment, the SAP will recommend a course of rehabilitation unique to the individual. The SAP will recommend the return- to-duty test only when the employee has successfully completed the treatment requirement and is known to be drug and al cohol-free and there are no undue concerns for public safety. The SAP will determine whether the employee returning to duty will require a return-to- duty drug test, alcohol test, or both.
P. FO
LLOW -UP TESTING
Covered employees that have returned to duty following a positive or refused test will be required to undergo frequent, unannounced drug and/or alcohol testing following their return- to-duty test. The follow -up testing will be performed for a period of one to five years with a minimum of six tests to be performed the first year. The frequency and duration of the follow -up tests (beyond the minimums) will be determined by the SAP reflecting the SAP’s assessment of the employee’s unique situation and recovery progress. Follow -up testing should be frequent enough to deter and/or detect a relapse. Follow -up testing is separate and in addition to the random, post -accident, reasonable suspicion and return- to-duty testing.
In the instance of a self -r
eferral or a management referral, the employee will be
subject to non-USDOT follow-up tests and follow-up testing plans modeled using the process described in 49 CFR Part 40. However, all non-USDOT follow-up tests 104 TO 112
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 24 and all paperwork associated with an employee’s return- to-work agreement that was not precipitated by a positive test result (or refusal to test) does not constitute a violation of the Federal regulations will be conducted under company authority and will be performed using non-DOT testing forms.
Q. RE SULT OF DRUG/ALCOHOL TEST
1) A ny covered employee that has a verified positive drug or alcohol test , or test refusal, will be immediately removed from his/her safety -sensitive position, informed of educational and rehabilitation programs available, and will be provided with a list of at least two (2) USDOT qualified Substance Abuse Professionals (SAP) for assessment, and will be terminated.
2) Following a negative dilute the employee will be required to undergo another test. Should this second test result in a negative dilute result, the test will be considered a negative and no additional testing will be required unless directed to do so by the MRO.
3) R
efusal to submit to a drug/alcohol test shall be considered equivalent to a positive test result and a direct act of insubordination and shall result in termination and referral to a list of USDOT qualified SAPs. A test refusal is defined as any of the following circumstances:
a. F ail to appear for any test (except a pre- employment test) within a reasonable time, as determined by the employer.
b. Fail to remain at the collection site until the testing process is complete. An employee who leaves the testing site before the testing process commences for a pre- employment test has not refused to test.
c. Fail to attempt to provide a specimen. An employee who does not provide a specimen because he or she has left the testing site before the testing process commenced for a pre- employment test has not refused to test.
d. In the case of a directly -observed or monitored urine collection in a drug test, fail to permit monitoring or observation of your provision of a specimen.
e. Fail to provide a sufficient quantity of specimen without a valid medical explanation.
f. Fail or decline to take an additional test as directed by the collector or the employer for drug testing.
g. Fail to undergo a medical evaluation as required by the MRO or the employer's Designated Employer Representative (DER).
h. Fail to cooperate with any part of the testing process. i. Fail to follow an observer's instructions to raise and lower clothing and turn around during a directly-observed urine collection. 105 TO 112
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 25 j. Possess or wear a prosthetic or other device used to tamper with the collection process.
k. Admit to the adulteration or substitution of a specimen to the collector or MRO.
l. Refuse to sign the certification at Step 2 of the Alcohol Testing Form (ATF).
m. Fail to remain readily available following an accident. n. As a covered employee, if the MRO reports that you have a verified adulterated or substituted test result, you have refused to take a drug test.
4) A
n alcohol test result of ≥ 0.02 to ≤ 0.039 BAC shall result in the removal of the employee from duty for eight hours for FTA covered employees, and twenty-four hours for FMCSA covered employees, or the remainder or the work day whichever is longer. The employee will not be allowed to return to safety -sensitive duty for his/her next shift until he/she submits to a NONDOT alcohol test with a result of less than 0.02 BAC.
5) I n the instance of a self -referral or a management referral, disciplinary action against the employee shall include:
a. Mandat ory referral for an assessment by an employer approved counseling professional for assessment, formulation of a treatment plan, and execution of a return-to-work agreement;
b. Failure to execute, or remain compliant with the return- to-work agreement shall result in termination from the City of Wasco employment.
i. Compliance with the return-to-work agreement means that the employee has submitted to a drug/alcohol test immediately prior to returning to work; the result of that test is negative; the employee is cooperating with his/her recommended treatment program; and, the employee has agreed to periodic
unannounced follow -up testing as described in this policy ; however, all follow-up testing performed as part of a return-to- work agreement required under this policy is under the sole authority of the City of Wasco and will be performed using non-DOT testing forms.
c. Refusal to submit to a periodic unannounced follow -up drug/alcohol test shall be considered a direct act of insubordination and shall result in termination. All tests conducted as part of the return-to- work agreement will be conducted under company authority and will be performed using non-DOT testing forms.
d. A self -referral or management referral to the employer's counseling professional that was not precipitated by a positive test result does not constitute a violation of the Federal 106 TO 112
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 26 regulations and will not be considered as a positive test result in relation to the progressive discipline defined in this policy. e. Periodic unannounced follow-up drug/alcohol testing conducted as a result of a self -referral or management referral which results in a verified positive shall be considered a positive test result in relation to the progressive discipline defined in this policy.
f. A Voluntary Referral does not shield an employee from disciplinary action or guarantee employment with the City of Wasco.
g. A Voluntary Referral does not shield an employee from the requirement to comply with drug and alcohol testing.
6) F ailure of an employee to report within five days a criminal drug statute conviction for a violation occurring in the workplace shall result in termination.
7) F MCSA Procedures for Voluntary Self-Identification
In accordance with 49 CFR Part 382.121, any covered employee who has self-identified to alcohol misuse or prohibited drug use may voluntarily refer her or himself to the City Manager and or the Human Resources division provided the employee makes the admission prior to performing a safety - sensitive function (i.e., prior to reporting for duty) and does not self -identify in order to avoid any testing under this policy. After an employee voluntarily refers her or himself to the employer, the DER will refer the individual to a substance abuse counselor for evaluation and treatment.
The substance abuse counselor will evaluate the employee and make a specific recommendation regarding the appropriate treatment. Employees are encouraged to voluntarily seek professional assistance before any use affects job performance.
Any safety -sensitive employee who self -identifies to alcohol misuse or prohibited drug use under this policy will immediately be removed from his/her safety -sensitive function until successful completion of an educational or treatment program, as determine d by a drug and alcohol abuse evaluation expert. Prior to returning to a safety-sensitive function, the employee must also undergo a NON- DOT return-to-duty drug test with a verified negative result and/or a return- to-duty alcohol test with a result indicating an alcohol concentration of less than 0.02.
R. G
RIEVANCE AND APPEAL
The consequences specified by 49 CFR Part 40.149 (c) for a positive test or test refusal is not subject to arbitration.
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Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 27
S. PR OPER APPLICATION OF THE POLICY
The City of Wasco i s dedicated to assuring fair and equitable application of this substance abuse policy. Therefore, supervisors/managers are required to use and apply all aspects of this policy in an unbiased and impartial manner. Any supervisor/manager who knowingly disregards the requirements of this policy, or who is found to deliberately misuse the policy in regard to subordinates, shall be subject to disciplinary action, up to and including termination.
T. I NFORMATION DISCLOSURE
1) Drug/alcohol testing records shall be maintained by the City of Wasco Drug and Alcohol Program Manager and, except as provided below or by law, the results of any drug/alcohol test shall not be disclosed without express written consent of the tested employee.
2) The employee, upon written request, is entitled to obtain copies of any records pertaining to their use of prohibited drugs or misuse of alcohol including any drug or alcohol testing records. Covered employees have the right to gain access to any pertinent records such as equipment calibration records, and records of laboratory certifications. Employees may not have access to SAP follow-up testing plans.
3) Records of a verified positive drug/alcohol test result shall be released to the Drug and Alcohol Program Manager, and other management personnel on a need-to-know basis.
4) Records will be released to a subsequent employer only upon receipt of a written request from the employee.
5) Records of an employee's drug/alcohol tests shall be released to the adjudicator in a grievance, lawsuit, or other proceeding initiated by or on behalf of the tested individual arising from the results of the drug/alcohol test. The records will be released to the decision maker in the proceeding.
6) Records will be released to the National Transportation Safety Board during an accident investigation.
7) Information will be released in a criminal or civil action resulting from an employee’s performance of safety -sensitive duties, in which a court of competent jurisdiction determines that the drug or alcohol test information is relevant to the case and issues an order to the employer to release the 108 TO 112
Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 28 information. The employer will release the information to the decision maker in the proceeding with a binding stipulation that it will only be released to parties of the proceeding.
8) Records will be released to the DOT or any DOT agency with regulatory authority over the employer or any of its employees.
9) Records will be released if requested by a Federal, state or local safety agency with regulatory authority over the City of Wasco or the employee.
10) If a party seeks a court order to release a specimen or part of a specimen contrary to any provision of Part 40 as amended, necessary legal steps to contest the issuance of the order will be taken
11) In cases of a contractor or sub- recipient of a state department of transportation, records will be released when requested by such agencies that must certify compliance with the regulation to the FTA.
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Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 29 This Policy was adopted by the City of Wasco on December 16th, 2025.
__________________________________
VALENTIN MEDINA
MAYOR of City the Wasco
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Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 30 Attachment A
Job Title Job Duties Testing Authority
Mechanic I See job description FTA
Mechanic II See job description FTA
Lead Mechanic See job description FTA
Transit Coordinator See job description Non-Reg
Lead Transit Bus Driver See job description FTA
Transit Bus Driver See job description FTA
Sanitation Supervisor See job description FMCSA
Sanitation Worker I See job description FMCSA
Sanitation Worker II See job description FMCSA
Street Sweeper Operator I See job description FMCSA
City Manager See job description Non-Reg
Assistant City Manager See job description Non-Reg
Code Compliance Officer I See job description Non-Reg
Code Compliance Officer II See job description Non-Reg
Lead Code Compliance Officer See job description Non-Reg Animal Control Officer See job description Non-Reg
Animal Control Lead See job description Non-Reg
Deputy Public Works Director(s) See job description Non-Reg Executive Assistant I See job description Non-Reg
Administrative Assistant I See job description Non-Reg
Facilities Maintenance Technician I See job description Non-Reg Lead Facilities Maintenance See job description Non-Reg Finance Director See job description Non-Reg
Community Development Director See job description Non-Reg Assistant / Associate Planner See job description Non-Reg Public Works Director See job description Non-Reg
Street Maintenance Technician I See job description Non-Reg Street Maintenance Technician II See job description Non-Reg Street Supervisor See job description Non-Reg
Utility Technician See job description Non-Reg
Wastewater Operator-In-Training See job description Non-Reg Wastewater Operator I See job description Non-Reg
Wastewater Operator III See job description Non-Reg
Water Operator-In-Training See job description Non-Reg
Wastewater Supervisor See job description Non-Reg
Water Operator I See job description Non-Reg
Water Operator II See job description Non-Reg
Water Operator III See job description Non-Reg
Water Supervisor See job description Non-Reg
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Drug and Alcohol Testing Policy (Zero Tolerance – v.0623) Page 31
Attachment B Contacts
Any questions regarding this policy or any other aspect of the substance abuse policy should be directed to the following individual(s).
The City of Wasco D
rug and Alcohol Program Manager
Name: Nancy Vera
Title: Human Resources Manager
Address: 746 8th Street, Wasco, CA 93280
Telephone Number: (661)759-5210
Medical Review Officer
Name: Brian N. Heinen, Sr., M.D.
Title:
Address:151 Leon St., Eunice LA 70535
Telephone Number: (337) 457-8166
Substance Abuse P
rofessional #1
Name: Macy Ellington
Title:
Address:1412 17th St., Bakersfield, CA 93301
Telephone Number: (661)858-3262 or (661)428-0333
Substance Abuse Professional #2
Name: Michael Prichard
Title:
Address:1099 E Champlain Dr, Ste A - 1364 Fresno, CA 93720 USA Telephone Number: (559) 691-4211 or (559) 217-3240
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