AGENDA
WATERFORD CITY COUNCIL - REGULAR MEETING
WATERFORD CITY HALL, CITY COUNCIL
CHAMBERS 101 “E” STREET, WATERFORD, CA
CALL TO ORDER &
FLAG SALUTE: Mayor Goeken
INVOCATION: Elder Max Viss, The Well Church
ROLL CALL:
Mayor: Charlie Goeken
Vice Mayor: Jill Kitchens
Council Members: Christine Harris, Jamie Hilton, Elizabeth Talbott ADOPTION OF AGENDA:
A member of the City Council motions to accept the items on the agenda for consideration as presented, or motions for any additions, including emergency items, or items pulled from consideration.
CONFLICT OF INTEREST DECLARATION:
Declaration by City Council members who may have a direct Conflict of Interest on any scheduled agenda item to be considered.
1. 1a. PRESENTATION: Waterford Historical Society.
2. This is the portion of the meeting specifically set aside to invite public comments regarding any matters not appearing on the agenda and within the jurisdiction of the City Council or the Successor Agency. Individual audience participation is limited to a maximum of 5 minutes. We encourage you to share your name and address or submit a speaker card to the City Clerk.
3. All Matters listed under the Consent Calendar are considered routine by the Council and will be adopted by one action of the Council unless any Council Member desires to discuss any item or items separately. In that event, the Mayor will remove that item from the Consent Calendar and action will be considered separately.
3a: MOTION: Waiving all Readings of Ordinances and Resolutions, except by title. 3b: RESOLUTION: Adopting Resolution 2024-25, Approving the Warrant Register in the Amount of $931,246.57 for the Period of April 29 to May 16, 2024.
WATERFORD CITY COUNCIL REGULAR MEETING – June 6, 2024 - 6:30 PM
COMMUNICATIONS FROM THE AUDIENCE
PRESENTATIONS
ADOPTION OF CONSENT CALENDAR
3c: MOTION: Approving Minutes of the Regular City Council Meeting held May 2, 2024. 3d: RESOLUTION: Adopting Resolution 2024-26, Approving Amendments to the Conflict of Interest Code for the City and its Various Agencies, and Rescinding Waterford City Council Resolution 2022-33. 3e: RESOLUTION: Adopting Resolution 2024-27, Approving the 2024-2025 Appropriations Limit. 3f: MOTION: Accepting the Treasurer’s Report for the Quarter Ended March 31, 2024.
4. 4.
5. 5a: RESOLUTION: Approving Resolution 2024-28, Adopting the Sewer Rate Schedule, Fees and Charges for Sewer Service in the City of Waterford and Accepting the Final Sewer Rate and Fee Study (2024). (Envia)
6. 6a: RESOLUTION: Adopting Resolution 2024-29, Adopting a Revision of the City-Wide Records Retention Policy. (Krause)
6b: RESOLUTION: Adopting Resolution 2024-30, Adopting a Claims Procedure Policy. (Krause) 6c: RESOLUTION: Adopting Resolution 2024-31, Approving the Operating Budget for Fiscal Year 2024- 2025 (Envia)
6d: MOTION: Approving Change Order #3, #4, #5, #6, #7 and #8 in the amount of $269,346.29 for the “Community Center Improvements Project” and Authorizing the City Manager to Execute the Change Orders. (Statzer)
7. 8.
8a: City Project List
9. 9a: City Staff
STAFF/COUNCIL COMMENTS AND MEETING REPORTS
INFORMATIONAL ITEMS
SUCCESSOR AGENCY TO THE FORMER WATERFORD REDEVELOPMENT AGENCY
GENERAL BUSINESS
FINAL READINGS
PUBLIC HEARINGS
9b: City Council
10. 11.
12. NOTICE
REPORTS: Copies of the staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the office of the City Clerk. Any writings or documents provided to a majority of the City Council regarding any item on this agenda (other than writings legally exempt from public disclosure) will be made available for public inspection at the front counter at City Hall during normal business hours.
COMMUNICATIONS FROM THE AUDIENCE: If you wish to address the City Council or the Successor Agency on any item not on the printed agenda, prior to the start of the meeting, or prior to addressing the City Council or the Successor Agency, complete and submit a speaker card and deliver it to the City Clerk. (Please note, speaker cards are not required, however completing a speaker card enables staff to better follow up with you later, if necessary and attribute your comments to you in the minutes of the meeting). When the Mayor calls for “Communications from the Audience,” stand or raise your hand and the Mayor will ask you to approach the podium and state your name and city of residence. It is the policy of the City Council that they will not act on any matter not appearing on the posted agenda. The purpose of the discussion is to permit a member of the public to raise an issue or problem and to permit the City Council to ask questions for clarification of the issue or problem, provide information to the public, provide direction of the City Staff, or schedule the matter for a future meeting. Please hold all comments to five (5) minutes.
PUBLIC COMMENTS RELATED TO AN ITEM ON THE PRINTED AGENDA: Members of the public are entitled to directly address the City Council or the Successor Agency concerning any item that is described on the agenda during consideration of that item. If during a public hearing, the Mayor will direct when the hearing has opened for public comment. If you wish to address the City Council or the Successor Agency on any item listed on this agenda, please complete a speaker card and deliver it to the City Clerk prior to discussion of that item. (Please note, speaker cards are not required, however completing a speaker card enables staff to better follow up with you later, if necessary and attribute your comments to you in the minutes of the meeting.) When your name is called proceed to the podium and state your name and city of residence.
WRITTEN MATERIAL INTRODUCED INTO THE RECORD: Citizens wishing to introduce written material into the record at the public hearing on any item are requested to provide a copy of the written material to the City Clerk prior to the public hearing date and/or prior to the opening of the public hearing so that the material may be distributed to the City Council prior to the public hearing.
NOTICE REGARDING CHALLENGES TO DECISIONS: Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
LIVE AND ON-DEMAND VIDEO RECORDINGS OF THE CITY COUNCIL/SUCCESSOR AGENCY: The meeting of the Waterford City Council/Successor Agency can be watched live and on-demand from the City’s website at www.cityofwaterford.org.
AMERICANS WITH DISABILITIES ACT (ADA): In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disabilityrelated modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (209) 874-2328 ext. 101 or email:
[email protected]. Requests must be made as early as possible and at least two-full business days before the start of the meeting General Information: The Waterford City Council meets on the 1st and 3rd Thursdays of each month at 6:30PM., unless otherwise noticed.
Council Agenda’s: Copies of City Council Agenda and agenda related writings or documents will be made available for public inspection at the front counter at City Hall located at 101 “E” Street, Waterford, CA 72 hours prior to the meeting, or at the time of the scheduled meeting. 5/28/2024
Patricia Krause, CMC, City Clerk Date
CLOSED SESSION
ADJOURNMENT / RECESS
REPORT OUT OF CLOSED SESSION
Presentations 1a
June 6, 2024
Patricia Krause, City Clerk / Administrative Services Director City Council Staff Report
SUMMARY:
Sharolyn Casey will give a presentation about the History of Waterford.
ANALYSIS:
Sharolyn Casey will give a presentation about the History of Waterford.
FISCAL IMPACT:
No fiscal impact.
ENVIRONMENTAL REVIEW:
Not Applicable.
ALTERNATIVES:
Not Applicable.
ATTACHMENTS:
N/A
Presentation: Waterford Historical Society Presentation Consent Calendar 3a
June 6, 2024
Patricia Krause, City Clerk / Administrative Services Director City Council Staff Report
Motion: Waive Readings of Ordinances and Resolutions, Except by Title.
SUMMARY:
It is recommended that the City Council approve the waiver of readings of Ordinances and Resolutions, except by title.
ANALYSIS:
Pursuant to California Government Code §36934, approval of the waiver of readings will allow Ordinances and Resolutions to be introduced by title only and acted upon without the need to read the entire text of the item into the public record. The documents related to proposed Ordinances and Resolutions are available for review by the public on the City’s website and in the City Clerk’s office at City Hall.
FISCAL IMPACT:
N/A
ENVIRONMENTAL REVIEW:
N/A
ALTERNATIVES:
1. Direct the City Clerk to read the entire text of resolutions and ordinances prior to approval and adoption.
2. Take no action.
ATTACHMENTS:
N/A
Consent Calendar 3b
June 6, 2024
Patricia Krause, City Clerk / Administrative Services Director City Council Staff Report
Resolution: Adopting Resolution 2024-25, Approving the Warrant Register in the Amount of $931,246.57 for the Period of April 29 to May 16, 2024.
SUMMARY:
Consider approving the Warrant Register for the period of April 29 to May 16, 2024.
ANALYSIS:
As per Government Code Section §41004, a listing of all payments the City has made for goods and services need to be approved by City Council on a regular basis. This Warrant Register includes payments and payroll made for the period of April 29 to May 16, 2024.
FISCAL IMPACT:
Payments for this period total $931,246.57.
ENVIRONMENTAL REVIEW:
N/A
ALTERNATIVES:
1. Take no action.
2. Provide staff with further direction.
ATTACHMENTS:
• Resolution #2024-25
• Check Register Report
WATERFORD CITY COUNCIL
DATE TOTAL
PAYROLL 4/29/2024 $ 33,035.30
5/13/2024 $ 30,898.08
ACCOUNTS PAYABLE 4/19/2024 $ 35,227.91
4/25/2024 $ 38,783.48
4/29/2024 $ 17,566.53
5/13/2024 $ 17,270.31
5/16/2024 $ 758,464.96
TOTAL $ 931,246.57
Passed and Adopted by the City Council of Waterford at a regular meeting held on By the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
PATRICIA KRAUSE, CMC, CITY CLERK CHARLIE GOEKEN, MAYOR
RESOLUTION 2024-25
RESOLUTION # 2024-25
June 6, 2024
The City of Waterford does hereby reserve, determine and order as follows:
SECTION 1: That in accordance with Section 37202 of the Government Code that the City Manager hereby certifies to the accuracy of the following demands and the availability of funds for the payment thereof.
SECTION 2: That the following claims and demands are subject to audit as required by law, and that the same are hereby set forth.
User:
Printed: 04/29/2024 - 10:08AM
'trish'
Payroll
Include Partial: FALSE
ACH Check Register
Batch: 00029.04.2024
Check Date Check Number Employee No Employee Name Amount 04/29/2024 0 1002 4,197.88
04/29/2024 0 1006 2,005.98
04/29/2024 0 1008 2,182.67
04/29/2024 0 1017 1,074.78
04/29/2024 0 1018 1,407.44
04/29/2024 0 2004 259.42
04/29/2024 0 2005 55.87
04/29/2024 0 2006 3,343.86
04/29/2024 0 2010 748.36
04/29/2024 0 2012 2,193.22
04/29/2024 0 2020 4,004.01
04/29/2024 0 2024 1,966.79
04/29/2024 0 2028 1,567.65
04/29/2024 0 2030 1,866.82
04/29/2024 0 2031 432.31
04/29/2024 0 2032 2,045.21
04/29/2024 0 2033 1,713.25
04/29/2024 0 2034 1,331.60
04/29/2024 0 3002 134.93
04/29/2024 0 3010 124.20
04/29/2024 0 3012 126.35
04/29/2024 0 3013 126.35
04/29/2024 0 3014 126.35
Total Employees: 23 Total: 33,035.30
PR- ACH Check Register (04/29/2024 - 10:08 AM) Page 1
User:
Printed: 05/13/2024 - 9:49AM
'trish'
Payroll
Include Partial: FALSE
ACH Check Register
Batch: 00013.05.2024
Check Date Check Number Employee No Employee Name Amount 05/13/2024 0 1002 4,197.88
05/13/2024 0 1006 1,413.01
05/13/2024 0 1008 2,159.97
05/13/2024 0 1017 1,279.93
05/13/2024 0 1018 1,405.61
05/13/2024 0 2004 436.65
05/13/2024 0 2005 29.57
05/13/2024 0 2006 3,089.00
05/13/2024 0 2010 817.05
05/13/2024 0 2012 2,163.94
05/13/2024 0 2020 4,004.01
05/13/2024 0 2024 1,722.83
05/13/2024 0 2028 1,722.46
05/13/2024 0 2030 1,897.23
05/13/2024 0 2031 408.06
05/13/2024 0 2033 1,685.11
05/13/2024 0 2034 1,827.59
05/13/2024 0 3002 134.93
05/13/2024 0 3010 124.20
05/13/2024 0 3012 126.35
05/13/2024 0 3013 126.35
05/13/2024 0 3014 126.35
Total Employees: 22 Total: 30,898.08
PR- ACH Check Register (05/13/2024 - 9:49 AM) Page 1
User:
Printed: 04/17/2024 - 2:22PM
tina
Computer Check Proof List by Vendor
Accounts Payable
Batch: 00019.04.2024
Invoice No Description Amount Payment Date Acct Number Reference Vendor: 103400 ANSWERNET Check Sequence: 1 ACH Enabled: False 112-88864 ANSWERING SERVICE: 04/09 THROUGH 05/06/2024 21.52 04/19/2024 5071-800-7810 112-88864 ANSWERING SERVICE: 04/09 THROUGH 05/06/2024 21.52 04/19/2024 5050-700-7810 112-88864 ANSWERING SERVICE: 04/09 THROUGH 05/06/2024 10.77 04/19/2024 1010-110-7810 Check Total: 53.81
Vendor: 104500 AT&T (9011) Check Sequence: 2 ACH Enabled: False 0021563486 SERVICE PERIOD- 03/13 TO 04/12/2024 6.76 04/19/2024 5071-800-7810 0021563486 SERVICE PERIOD- 03/13 TO 04/12/2024 92.58 04/19/2024 1010-110-7810 0021563486 SERVICE PERIOD- 03/13 TO 04/12/2024 1.92 04/19/2024 5070-800-7810 0021563486 SERVICE PERIOD- 03/13 TO 04/12/2024 0.97 04/19/2024 5072-800-7810 0021563487 SERVICE PERIOD- 03/13 TO 04/12/2024 254.12 04/19/2024 5050-700-7810 0021563488 SERVICE PERIOD- 03/13 TO 04/12/2024 29.12 04/19/2024 5070-800-7810 Check Total: 385.47
Vendor: 105600 BAY ALARM COMPANY Check Sequence: 3 ACH Enabled: False 21336146 PUBLIC WORKS - SECURITY ALARM MONITORING 05/01 TO 07/31/24 64.44 04/19/2024 5072-800-7730 21336146 PUBLIC WORKS - SECURITY ALARM MONITORING 05/01 TO 07/31/24 64.45 04/19/2024 5071-800-7730 21336146 PUBLIC WORKS - SECURITY ALARM MONITORING 05/01 TO 07/31/24 64.45 04/19/2024 5070-800-7730 21336146 PUBLIC WORKS - SECURITY ALARM MONITORING 05/01 TO 07/31/24 64.45 04/19/2024 5050-700-7730 Check Total: 257.79
Vendor: 106401 BLUE SHIELD OF CALIFORNIA Check Sequence: 4 ACH Enabled: False 241060032277 INSURANCE PREMIUMS - MAY 602.81 04/19/2024 1010-580-7120 241060032277 INSURANCE PREMIUMS - MAY 299.40 04/19/2024 2210-260-7120 241060032277 INSURANCE PREMIUMS - MAY 241.12 04/19/2024 1010-560-7120 AP-Computer Check Proof List by Vendor (04/17/2024 - 2:22 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference 241060032277 INSURANCE PREMIUMS - MAY 615.77 04/19/2024 1010-110-7120 241060032277 INSURANCE PREMIUMS - MAY 1,789.67 04/19/2024 5071-800-7120 241060032277 INSURANCE PREMIUMS - MAY 636.74 04/19/2024 5070-800-7120 241060032277 INSURANCE PREMIUMS - MAY 258.09 04/19/2024 5072-800-7120 241060032277 INSURANCE PREMIUMS - MAY 1,979.19 04/19/2024 5050-700-7120 241060032277 INSURANCE PREMIUMS - MAY 843.93 04/19/2024 1010-310-7120 241060032277 INSURANCE PREMIUMS - MAY 178.85 04/19/2024 5090-110-7120 241060032277 INSURANCE PREMIUMS - MAY 79.25 04/19/2024 1010-410-7120 241060032277 INSURANCE PREMIUMS - MAY 48.22 04/19/2024 1010-550-7120 Check Total: 7,573.04
Vendor: 144410 CHARTER COMMUNICATIONS (7173) Check Sequence: 5 ACH Enabled: False 170080301040124 INTERNET - COMMUNITY CENTER 104.99 04/19/2024 1010-560-7811 Check Total: 104.99
Vendor: 200760 CSG CONSULTANTS, INC. Check Sequence: 6 ACH Enabled: False 55959 BUILDING INSPECTION SERVICES - 02/24 TO 03/29/24 1,930.50 04/19/2024 1010-410-7190 B240608 BENTLEY ESTATES REVISIONS: GIBSON CT UNIT#9 968.00 04/19/2024 1010-410-7190 Check Total: 2,898.50
Vendor: UB*01905 MERCEDES FREDRICKSON Check Sequence: 7 ACH Enabled: False Refund Check 011090-000, 12316 FIRST ST 73.47 04/10/2024 5071-000-2010 Check Total: 73.47
Vendor: 124558 HUMANA INSURANCE CO Check Sequence: 8 ACH Enabled: False 581700960 MAY PREMIUMS 21.72 04/19/2024 1010-410-7120
581700960 MAY PREMIUMS 77.45 04/19/2024 1010-580-7120
581700960 MAY PREMIUMS 565.40 04/19/2024 5050-700-7120
581700960 MAY PREMIUMS 3.84 04/19/2024 1010-550-7120
581700960 MAY PREMIUMS 819.34 04/19/2024 5071-800-7120
581700960 MAY PREMIUMS 29.35 04/19/2024 1010-560-7120
581700960 MAY PREMIUMS 179.94 04/19/2024 5070-800-7120
581700960 MAY PREMIUMS 19.20 04/19/2024 5090-110-7120
581700960 MAY PREMIUMS 171.39 04/19/2024 1010-310-7120
AP-Computer Check Proof List by Vendor (04/17/2024 - 2:22 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 581700960 MAY PREMIUMS 57.88 04/19/2024 5072-800-7120
581700960 MAY PREMIUMS 29.35 04/19/2024 2210-260-7120
581700960 MAY PREMIUMS 117.63 04/19/2024 1010-110-7120
581700960 MAY PREMIUMS 19.18 04/19/2024 1010-210-7120
581700960 MAY PREMIUMS 5.87 04/19/2024 1010-430-7120
Check Total: 2,117.54
Vendor: UB*01906 MARIA HURTADO Check Sequence: 9 ACH Enabled: False Refund Check 009631-001, 13318 WELCH ST 51.85 04/10/2024 5071-000-2010 Check Total: 51.85
Vendor: 131898 MID VALLEY IT Check Sequence: 10 ACH Enabled: False 202143798 SERVER CLOUD MIGRATION 2,916.00 04/19/2024 5075-800-8020 202143798 SERVER CLOUD MIGRATION 2,917.00 04/19/2024 4350-700-8020 202143798 SERVER CLOUD MIGRATION 2,917.00 04/19/2024 1010-110-8020 202143856 MONTHLY IT SERVICES - MAY 2024 3,761.18 04/19/2024 1010-110-7195 Check Total: 12,511.18
Vendor: 139760 RANEY PLANNING AND MANAGEMENT Check Sequence: 11 ACH Enabled: False 11026 SUNRISE VISTA APARTMENTS - HOME ANNUAL MONITORING MARCH 2024 2,491.50 04/19/2024 1010-410-7190 Check Total: 2,491.50
Vendor: 142475 SHRED-IT, C/O STERICYCLE, INC. Check Sequence: 12 ACH Enabled: False 8006768799 SHREDDING SRVICES - MARCH 2024 108.22 04/19/2024 1010-110-7190 Check Total: 108.22
Vendor: 146100 STANISLAUS COUNTY AUDITOR-CONTROLLER Check Sequence: 13 ACH Enabled: False 04162024 REG/EQUIPMENT-HANDICAP FEES CITATIONS 10/01/2021 TO 01/31/2024 414.28 04/19/2024 1010-210-7730 Check Total: 414.28
Vendor: 152772 UMPQUA BANK COMMERCIAL CARD OPS Check Sequence: 14 ACH Enabled: False 03312024 BASKETBALL RIM - BEARD PARK 238.40 04/19/2024 1010-580-7410 03312024 CHIEF PARKER RETIREMENT PARTY 170.13 04/19/2024 1010-110-7732 03312024 OFFICE BREAKROOM SUPPLIES & CANDY 128.73 04/19/2024 1010-110-7510 AP-Computer Check Proof List by Vendor (04/17/2024 - 2:22 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 03312024 PC SUPPLIES - MOUSE 14.24 04/19/2024 1010-110-7516 03312024 LIAM SIEGERT - WATER DISTRIBUTION CERTIFICATION TRAINING 45.00 04/19/2024 5070-800-7740 03312024 BREAKROOM WATER 138.43 04/19/2024 1010-110-7730 03312024 LIAM SIEGERT - WATER DISTRIBUTION CERTIFICATION TRAINING 157.50 04/19/2024 5071-800-7740 03312024 ZOOM SUBSCRIPTION 59.35 04/19/2024 1010-110-7620 03312024 DOG PARK POOP BAGS & SUPPLIES 243.74 04/19/2024 1010-580-7510 03312024 STAMPS - POSTAGE 323.99 04/19/2024 1010-110-7540 03312024 LIAM SIEGERT - WATER DISTRIBUTION CERTIFICATION TRAINING 22.50 04/19/2024 5072-800-7740 03312024 BASKETBALL SUPPLIES 118.58 04/19/2024 2290-600-7510 03312024 COPIER PAPER, ENVELOPES & RECEIPT PAPER 174.08 04/19/2024 1010-110-7515 Check Total: 1,834.67
Vendor: 156630 WELDTEC MFG Check Sequence: 15 ACH Enabled: False 10247 FLAIL REPAIRS 440.00 04/19/2024 5050-700-7420
10247 FLAIL REPAIRS 440.00 04/19/2024 1010-580-7420
Check Total: 880.00
Vendor: 157700 WILSON FAMILY PLUMBING, INC. Check Sequence: 16 ACH Enabled: False 12492 REPAIR LEAK IN STREET - 12085 COMBINE CT 3,471.60 04/19/2024 5071-800-7410 Check Total: 3,471.60
Total for Check Run:
Total of Number of Checks:
35,227.91
16 AP-Computer Check Proof List by Vendor (04/17/2024 - 2:22 PM) Page 4 User:
Printed: 04/25/2024 - 3:36PM
tina
Computer Check Proof List by Vendor
Accounts Payable
Batch: 00020.04.2024
Invoice No Description Amount Payment Date Acct Number Reference Vendor: 102200 ABS DIRECT, INC Check Sequence: 1 ACH Enabled: False 135532 PAST DUE STATEMENTS FOR MARCH 85.53 05/14/2024 5071-800-7190 135532 PAST DUE STATEMENTS FOR MARCH 21.38 05/14/2024 5070-800-7190 135532 PAST DUE STATEMENTS FOR MARCH 21.38 05/14/2024 5072-800-7190 135532 PAST DUE STATEMENTS FOR MARCH 85.54 05/14/2024 5050-700-7190 Check Total: 213.83
Vendor: 110900 AT&T MOBILITY Check Sequence: 2 ACH Enabled: False X04242024 IPAD CONNECTION: 04/17 TO 05/16/24 44.09 05/14/2024 1010-110-7811 Check Total: 44.09
Vendor: 104896 BADGER METER Check Sequence: 3 ACH Enabled: False 1651576 METERS & SUPPLIES - WATER DEPARTMENT 3,020.50 05/14/2024 5070-800-7510 1651576 METERS & SUPPLIES - WATER DEPARTMENT 1,510.25 05/14/2024 5072-800-7510 1651576 METERS & SUPPLIES - WATER DEPARTMENT 10,571.75 05/14/2024 5071-800-7510 Check Total: 15,102.50
Vendor: 115200 CALIFORNIA DEPARTMENT OF TRANSPORTATION Check Sequence: 4 ACH Enabled: False SL240835 SIGNALS & LIGHTING FEES: 01/01 THROUGH 03/31/2024 2,416.93 05/14/2024 1010-310-7820 Check Total: 2,416.93
Vendor: UB*01911 FRANK AND LIZ FELLS Check Sequence: 5 ACH Enabled: False Refund Check 008650-000, 13306 FOUNTAIN DR 63.46 04/24/2024 5070-000-2010 Check Total: 63.46
Vendor: 122560 GUARDIAN Check Sequence: 6 ACH Enabled: False AP-Computer Check Proof List by Vendor (04/25/2024 - 3:36 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference 04162024 MAY INSURANCE PREMIUM 2.74 05/14/2024 2210-260-7120 04162024 MAY INSURANCE PREMIUM 12.80 05/14/2024 1010-110-7120 04162024 MAY INSURANCE PREMIUM 1.23 05/14/2024 1010-430-7120 04162024 MAY INSURANCE PREMIUM 0.91 05/14/2024 5090-110-7120 04162024 MAY INSURANCE PREMIUM 5.14 05/14/2024 5072-800-7120 04162024 MAY INSURANCE PREMIUM 60.40 05/14/2024 5071-800-7120 04162024 MAY INSURANCE PREMIUM 79.01 05/14/2024 5050-700-7120 04162024 MAY INSURANCE PREMIUM 3.09 05/14/2024 1010-410-7120 04162024 MAY INSURANCE PREMIUM 0.91 05/14/2024 1010-210-7120 04162024 MAY INSURANCE PREMIUM 7.57 05/14/2024 1010-580-7120 04162024 MAY INSURANCE PREMIUM 13.88 05/14/2024 5070-800-7120 04162024 MAY INSURANCE PREMIUM 13.04 05/14/2024 1010-310-7120 04162024 MAY INSURANCE PREMIUM 2.74 05/14/2024 1010-560-7120 04162024 MAY INSURANCE PREMIUM 0.18 05/14/2024 1010-550-7120 Check Total: 203.64
Vendor: UB*01912 STARLA HALEY Check Sequence: 7 ACH Enabled: False Refund Check 010754-000, 321 BURNS CREEK CT 61.26 04/24/2024 5071-000-2010 Check Total: 61.26
Vendor: UB*01910 CRAIG LEFEBRVE Check Sequence: 8 ACH Enabled: False Refund Check 011162-000, 12806 QUICKSILVER ST 63.30 04/24/2024 5071-000-2010 Check Total: 63.30
Vendor: 131900 MID-VALLEY PUBLICATIONS Check Sequence: 9 ACH Enabled: False 343717 LEGAL#13941 - SUMMARY OF ORDINANCE 2024-04 116.55 05/14/2024 1010-110-7720 Check Total: 116.55
Vendor: UB*01907 BRENNEN MILLER Check Sequence: 10 ACH Enabled: False Refund Check 011855-000, 13208 FOUNTAIN DR 16.75 04/24/2024 5070-000-2010 Check Total: 16.75
Vendor: 135100 NORMAC Check Sequence: 11 ACH Enabled: False 0015077133-001 SPRINKLERS & PARTS FOR REPAIRS @ PARKS 1,525.83 05/14/2024 1010-580-7410 AP-Computer Check Proof List by Vendor (04/25/2024 - 3:36 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 1,525.83
Vendor: UB*01908 CHRISTY PEREZ Check Sequence: 12 ACH Enabled: False Refund Check 008759-000, 13104 HARBOR DR 57.36 04/24/2024 5070-000-2010 Check Total: 57.36
Vendor: 136600 PG&E Check Sequence: 13 ACH Enabled: False 04172024 SERVICE PERIOD-03/16 TO 04/16/24 50.45 05/14/2024 1010-550-7820 04172024 SERVICE PERIOD-03/16 TO 04/16/24 8.66 05/14/2024 1010-560-7820 04172024 SERVICE PERIOD-03/16 TO 04/16/24 216.69 05/14/2024 1010-210-7820 04172024 SERVICE PERIOD-03/16 TO 04/16/24 106.82 05/14/2024 1010-110-7820 04172024 SERVICE PERIOD-03/16 TO 04/16/24 9.28 05/14/2024 1010-310-7820 04172024 SERVICE PERIOD-03/16 TO 04/16/24 9.27 05/14/2024 1010-580-7820 Check Total: 401.17
Vendor: 136641 RED INC. ARCHITECTS Check Sequence: 14 ACH Enabled: False 6581 COMMUNTY CENTER REMODEL 1,330.00 05/14/2024 1010-560-8020 Check Total: 1,330.00
Vendor: UB*01909 YUHONG SHA Check Sequence: 15 ACH Enabled: False Refund Check 012712-000, 520 D STREET 200.00 04/24/2024 5071-000-2010 Check Total: 200.00
Vendor: 209939 DYLAN SNAPP Check Sequence: 16 ACH Enabled: False 93 SECURITY PATROL - APRIL 2024 50.00 05/14/2024 5072-800-7300 93 SECURITY PATROL - APRIL 2024 175.00 05/14/2024 5071-800-7300 93 SECURITY PATROL - APRIL 2024 175.00 05/14/2024 5050-700-7300 93 SECURITY PATROL - APRIL 2024 100.00 05/14/2024 5070-800-7300 Check Total: 500.00
Vendor: 145750 STANISLAUS ANIMAL SERVICES AGENCY Check Sequence: 17 ACH Enabled: False R23-566055 FY 2023-2024 - 4TH QUARTER OPERATIONAL COSTS 11,911.50 05/14/2024 1010-410-7160 Check Total: 11,911.50
AP-Computer Check Proof List by Vendor (04/25/2024 - 3:36 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 148025 SWRCB - DWOCP Check Sequence: 18 ACH Enabled: False 04222024 RETEST FOR WASTEWATER OPERATOR I - CALEB HILTON 85.00 05/14/2024 5050-700-7740 Check Total: 85.00
Vendor: 150567 TURLOCK IRRIGATION DISTRICT Check Sequence: 19 ACH Enabled: False 04252024 HICKMAN POWER - 03/21 TO 04/21/24 1,203.69 05/14/2024 5072-800-7820 Check Total: 1,203.69
Vendor: 154141 VERIZON Check Sequence: 20 ACH Enabled: False 9961147135 SERVICE PERIOD: 03/09 TO 04/08/24 45.11 05/14/2024 5071-800-7810 9961147135 SERVICE PERIOD: 03/09 TO 04/08/24 64.44 05/14/2024 5050-700-7810 9961147135 SERVICE PERIOD: 03/09 TO 04/08/24 56.12 05/14/2024 1010-110-7810 9961147135 SERVICE PERIOD: 03/09 TO 04/08/24 12.88 05/14/2024 5070-800-7810 9961147135 SERVICE PERIOD: 03/09 TO 04/08/24 6.44 05/14/2024 5072-800-7810 Check Total: 184.99
Vendor: 157700 WILSON FAMILY PLUMBING, INC. Check Sequence: 21 ACH Enabled: False 12511 WATER LEAK REPAIR - BENTLEY STREET IN FRONT OF JR HIGH 3,081.63 05/14/2024 5071-800-7410 Check Total: 3,081.63
Total for Check Run:
Total of Number of Checks:
38,783.48
21 AP-Computer Check Proof List by Vendor (04/25/2024 - 3:36 PM) Page 4 User:
Printed: 04/29/2024 - 12:16PM
trish
Computer Check Proof List by Vendor
Accounts Payable
Batch: 00029.04.2024
Invoice No Description Amount Payment Date Acct Number Reference Vendor: 105201 BANK OF THE WEST (IRS TAXES) Check Sequence: 1 ACH Enabled: True PR Batch 00029.04.2024 Federal Income Tax 3,829.95 04/29/2024 1010-000-2220 PR Batch 00029.04.2024 Federal Income Tax PR Batch 00029.04.2024 Medicare Employer Portion 679.53 04/29/2024 1010-000-2240 PR Batch 00029.04.2024 Medicare Employer Portion PR Batch 00029.04.2024 FICA Employer Portion 25.74 04/29/2024 1010-000-2240 PR Batch 00029.04.2024 FICA Employer Portion PR Batch 00029.04.2024 FICA Employee Portion 25.74 04/29/2024 1010-000-2240 PR Batch 00029.04.2024 FICA Employee Portion PR Batch 00029.04.2024 Medicare Employee Portion 679.53 04/29/2024 1010-000-2240 PR Batch 00029.04.2024 Medicare Employee Portion Check Total: 5,240.49
Vendor: 108350 CALIFORNIA EMPLOYMENT DEVELOPMENT DEPARTMENT Check Sequence: 2 ACH Enabled: True PR Batch 00029.04.2024 EDD TRAINING TAX 1.26 04/29/2024 1010-000-2260 PR Batch 00029.04.2024 EDD TRAINING TAX PR Batch 00029.04.2024 State Income Tax 1,207.32 04/29/2024 1010-000-2230 PR Batch 00029.04.2024 State Income Tax PR Batch 00029.04.2024 CALIFORNIA SDI 515.46 04/29/2024 1010-000-2260 PR Batch 00029.04.2024 CALIFORNIA SDI PR Batch 00029.04.2024 STATE UNEMPLOYMENT 26.02 04/29/2024 1010-000-2260 PR Batch 00029.04.2024 STATE UNEMPLOYMENT Check Total: 1,750.06
Vendor: 154101 MISSION SQUARE - 303352 Check Sequence: 3 ACH Enabled: False PR Batch 00029.04.2024 DEFERRED COMP 457 - % 1,002.00 04/29/2024 1010-000-2280 PR Batch 00029.04.2024 DEFERRED COMP 457 - % PR Batch 00029.04.2024 457 LOAN REPAY 298.05 04/29/2024 1010-000-2280 PR Batch 00029.04.2024 457 LOAN REPAY PR Batch 00029.04.2024 DEFERRED COM-457 - EMPLOYER PD 231.23 04/29/2024 1010-000-2285 PR Batch 00029.04.2024 DEFERRED COM-457 - EM PR Batch 00029.04.2024 DEFERRED COMP-457 970.00 04/29/2024 1010-000-2280 PR Batch 00029.04.2024 DEFERRED COMP-457 Check Total: 2,501.28
Vendor: 139400 PUBLIC EMPLOYEE RETIREMENT SYSTEM Check Sequence: 4 ACH Enabled: True PR Batch 00029.04.2024 EMPLOYEE PERS CONTRIBUTION 3,475.20 04/29/2024 1010-000-2270 PR Batch 00029.04.2024 EMPLOYEE PERS CONTR PR Batch 00029.04.2024 EMPLOYER PAID PERS 4,599.50 04/29/2024 1010-000-2270 PR Batch 00029.04.2024 EMPLOYER PAID PERS AP-Computer Check Proof List by Vendor (04/29/2024 - 12:16 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 8,074.70
Total for Check Run:
Total of Number of Checks:
17,566.53
4 AP-Computer Check Proof List by Vendor (04/29/2024 - 12:16 PM) Page 2 User:
Printed: 05/13/2024 - 11:47AM
trish
Computer Check Proof List by Vendor
Accounts Payable
Batch: 00013.05.2024
Invoice No Description Amount Payment Date Acct Number Reference Vendor: 105201 BANK OF THE WEST (IRS TAXES) Check Sequence: 1 ACH Enabled: True PR Batch 00013.05.2024 Federal Income Tax 3,833.04 05/13/2024 1010-000-2220 PR Batch 00013.05.2024 Federal Income Tax PR Batch 00013.05.2024 Medicare Employee Portion 645.01 05/13/2024 1010-000-2240 PR Batch 00013.05.2024 Medicare Employee Portion PR Batch 00013.05.2024 FICA Employee Portion 25.74 05/13/2024 1010-000-2240 PR Batch 00013.05.2024 FICA Employee Portion PR Batch 00013.05.2024 FICA Employer Portion 25.74 05/13/2024 1010-000-2240 PR Batch 00013.05.2024 FICA Employer Portion PR Batch 00013.05.2024 Medicare Employer Portion 645.01 05/13/2024 1010-000-2240 PR Batch 00013.05.2024 Medicare Employer Portion Check Total: 5,174.54
Vendor: 108350 CALIFORNIA EMPLOYMENT DEVELOPMENT DEPARTMENT Check Sequence: 2 ACH Enabled: True PR Batch 00013.05.2024 EDD TRAINING TAX 1.13 05/13/2024 1010-000-2260 PR Batch 00013.05.2024 EDD TRAINING TAX PR Batch 00013.05.2024 State Income Tax 1,223.79 05/13/2024 1010-000-2230 PR Batch 00013.05.2024 State Income Tax PR Batch 00013.05.2024 CALIFORNIA SDI 489.29 05/13/2024 1010-000-2260 PR Batch 00013.05.2024 CALIFORNIA SDI PR Batch 00013.05.2024 STATE UNEMPLOYMENT 19.61 05/13/2024 1010-000-2260 PR Batch 00013.05.2024 STATE UNEMPLOYMENT Check Total: 1,733.82
Vendor: 154101 MISSION SQUARE - 303352 Check Sequence: 3 ACH Enabled: False PR Batch 00013.05.2024 DEFERRED COMP 457 - % 1,002.00 05/13/2024 1010-000-2280 PR Batch 00013.05.2024 DEFERRED COMP 457 - % PR Batch 00013.05.2024 DEFERRED COM-457 - EMPLOYER PD 231.23 05/13/2024 1010-000-2285 PR Batch 00013.05.2024 DEFERRED COM-457 - EM PR Batch 00013.05.2024 457 LOAN REPAY 298.05 05/13/2024 1010-000-2280 PR Batch 00013.05.2024 457 LOAN REPAY PR Batch 00013.05.2024 DEFERRED COMP-457 945.00 05/13/2024 1010-000-2280 PR Batch 00013.05.2024 DEFERRED COMP-457 Check Total: 2,476.28
Vendor: 139400 PUBLIC EMPLOYEE RETIREMENT SYSTEM Check Sequence: 4 ACH Enabled: True PR Batch 00013.05.2024 EMPLOYEE PERS CONTRIBUTION 3,287.91 05/13/2024 1010-000-2270 PR Batch 00013.05.2024 EMPLOYEE PERS CONTR PR Batch 00013.05.2024 EMPLOYER PAID PERS 4,379.70 05/13/2024 1010-000-2270 PR Batch 00013.05.2024 EMPLOYER PAID PERS AP-Computer Check Proof List by Vendor (05/13/2024 - 11:47 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 7,667.61
Vendor: 148050 STATIONARY ENGINEERS LOCAL 39 Check Sequence: 5 ACH Enabled: False PR Batch 00013.05.2024 UNION DUES 218.06 05/13/2024 1010-000-2290 PR Batch 00013.05.2024 UNION DUES Check Total: 218.06
Total for Check Run:
Total of Number of Checks:
17,270.31
5 AP-Computer Check Proof List by Vendor (05/13/2024 - 11:47 AM) Page 2 User:
Printed: 05/16/2024 - 1:23PM
tina
Computer Check Proof List by Vendor
Accounts Payable
Batch: 00016.05.2024
Invoice No Description Amount Payment Date Acct Number Reference Vendor: 102200 ABS DIRECT, INC Check Sequence: 1 ACH Enabled: False 135606 APRIL STATEMENTS & INSERT 350.92 05/16/2024 5050-700-7190 135606 APRIL STATEMENTS & INSERT 87.73 05/16/2024 5072-800-7190 135606 APRIL STATEMENTS & INSERT 350.92 05/16/2024 5071-800-7190 135606 APRIL STATEMENTS & INSERT 87.73 05/16/2024 5070-800-7190 135607 APRIL RECYCLING FLYER LAY OUT 622.06 05/16/2024 1010-000-2764 MP-20240501 PREPAID POSTAGE 170.00 05/16/2024 5070-800-7540 MP-20240501 PREPAID POSTAGE 170.00 05/16/2024 5070-800-7540 MP-20240501 PREPAID POSTAGE 680.00 05/16/2024 5050-700-7540 MP-20240501 PREPAID POSTAGE 680.00 05/16/2024 5071-800-7540 Check Total: 3,199.36
Vendor: UB*01915 ITZEL AMEZCUA Check Sequence: 2 ACH Enabled: False Refund Check 011808-000, 208 WATERS EDGE DR 200.00 05/03/2024 5070-000-2010 Check Total: 200.00
Vendor: 103400 ANSWERNET Check Sequence: 3 ACH Enabled: False 112-89140 ANSWERING SERVICES: 05/07 THROUGH 06/03/24 25.66 05/16/2024 5071-800-7810 112-89140 ANSWERING SERVICES: 05/07 THROUGH 06/03/24 25.66 05/16/2024 5050-700-7810 112-89140 ANSWERING SERVICES: 05/07 THROUGH 06/03/24 12.84 05/16/2024 1010-310-7810 Check Total: 64.16
Vendor: 104500 AT&T (9011) Check Sequence: 4 ACH Enabled: False 021710813 SERVICE PERIOD: 04/13 TO 05/12/2024 1.92 05/16/2024 5070-800-7810 021710813 SERVICE PERIOD: 04/13 TO 05/12/2024 0.97 05/16/2024 5072-800-7810 021710813 SERVICE PERIOD: 04/13 TO 05/12/2024 6.76 05/16/2024 5071-800-7810 AP-Computer Check Proof List by Vendor (05/16/2024 - 1:23 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference 021710813 SERVICE PERIOD: 04/13 TO 05/12/2024 104.44 05/16/2024 1010-110-7810 021710814 SERVICE PERIOD: 04/13 TO 05/12/2024 254.12 05/16/2024 5050-700-7810 021710815 SERVICE PERIOD: 04/13 TO 05/12/2024 29.12 05/16/2024 5070-800-7810 Check Total: 397.33
Vendor: 105896 AYERA TECHNOLOGIES, INC. Check Sequence: 5 ACH Enabled: False 562795 INTERNET: CITY HALL MAY 2024 214.00 05/16/2024 1010-110-7811 562883 INTERNET: WWTP MAY 2024 84.00 05/16/2024 5050-700-7811 Check Total: 298.00
Vendor: 104894 BADAWI & ASSOCIATES Check Sequence: 6 ACH Enabled: False 1606 2024 AUDIT - PROGRESS PAYMENT #1(45%) 15,009.75 05/16/2024 1010-110-7192 Check Total: 15,009.75
Vendor: 105600 BAY ALARM COMPANY Check Sequence: 7 ACH Enabled: False 21369234 PUBLIC WORKS - CAMERA MONITORING JUNE 2024 231.79 05/16/2024 5072-800-7730 21369234 PUBLIC WORKS - CAMERA MONITORING JUNE 2024 231.80 05/16/2024 5050-700-7730 21369234 PUBLIC WORKS - CAMERA MONITORING JUNE 2024 231.80 05/16/2024 5070-800-7730 21369234 PUBLIC WORKS - CAMERA MONITORING JUNE 2024 231.80 05/16/2024 5071-800-7730 21394010 MUSEUM SECURITY MONITORING 06/01 THROUGH 08/31/2024 155.61 05/16/2024 1010-550-7730 21417932 WWTP SECURITY MONITORING 6/01 THROUGH 08/31/2024 202.50 05/16/2024 5050-700-7730 Check Total: 1,285.30
Vendor: 106401 BLUE SHIELD OF CALIFORNIA Check Sequence: 8 ACH Enabled: False 241350040768 PREMIUMS FOR JUNE 2024 843.93 05/16/2024 1010-310-7120 241350040768 PREMIUMS FOR JUNE 2024 241.12 05/16/2024 1010-560-7120 241350040768 PREMIUMS FOR JUNE 2024 258.09 05/16/2024 5072-800-7120 241350040768 PREMIUMS FOR JUNE 2024 1,789.67 05/16/2024 5071-800-7120 241350040768 PREMIUMS FOR JUNE 2024 299.40 05/16/2024 2210-260-7120 241350040768 PREMIUMS FOR JUNE 2024 602.81 05/16/2024 1010-580-7120 241350040768 PREMIUMS FOR JUNE 2024 79.25 05/16/2024 1010-410-7120 241350040768 PREMIUMS FOR JUNE 2024 178.85 05/16/2024 5090-110-7120 241350040768 PREMIUMS FOR JUNE 2024 1,979.19 05/16/2024 5050-700-7120 241350040768 PREMIUMS FOR JUNE 2024 636.74 05/16/2024 5070-800-7120 AP-Computer Check Proof List by Vendor (05/16/2024 - 1:23 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 241350040768 PREMIUMS FOR JUNE 2024 615.77 05/16/2024 1010-110-7120 241350040768 PREMIUMS FOR JUNE 2024 48.22 05/16/2024 1010-550-7120 Check Total: 7,573.04
Vendor: 106515 BOSS BUSINESS SYSTEMS INC Check Sequence: 9 ACH Enabled: False 458735 COPIER LEASE: APRIL 2024 228.52 05/16/2024 1010-110-7510 Check Total: 228.52
Vendor: 106525 BOYETT PETROLEUM Check Sequence: 10 ACH Enabled: False 337994 FUEL EXPENSE: APRIL 2024 112.30 05/16/2024 1010-310-7520 337994 FUEL EXPENSE: APRIL 2024 189.14 05/16/2024 5070-800-7520 337994 FUEL EXPENSE: APRIL 2024 94.56 05/16/2024 5072-800-7520 337994 FUEL EXPENSE: APRIL 2024 1,154.59 05/16/2024 1010-580-7520 337994 FUEL EXPENSE: APRIL 2024 519.26 05/16/2024 5050-700-7520 337994 FUEL EXPENSE: APRIL 2024 662.00 05/16/2024 5071-800-7520 Check Total: 2,731.85
Vendor: 107350 CALIFORNIA AUTO SERVICE Check Sequence: 11 ACH Enabled: False 38466 LOF - F250 SUPER DUTY DAVID IN PARKS 86.64 05/16/2024 1010-580-7430 38544 TIRE ROTATION & LOF ON 2003 VHEVROLET 2500HD 71.00 05/16/2024 1010-580-7430 38547 BOOM TRUCK TRANSMISSION OIL PAN GASKET REPLACEMENT & OIL 506.24 05/16/2024 1010-580-7430 Check Total: 663.88
Vendor: 108025 CALIFORNIA CONSULTING, INC. Check Sequence: 12 ACH Enabled: False 6770 GRANT WRITING RETAINER- MAY 2024 3,000.00 05/16/2024 1010-110-7190 Check Total: 3,000.00
Vendor: UB*01913 DALE CATHCART Check Sequence: 13 ACH Enabled: False Refund Check 009794-000, 13425 SKLYLINE BLVD 45.49 04/30/2024 5071-000-2010 Check Total: 45.49
Vendor: 144410 CHARTER COMMUNICATIONS (7173) Check Sequence: 14 ACH Enabled: False 0061316041924 INTERNET - MUSEUM 04/19/24 - 05/18/24 84.98 05/16/2024 1010-550-7810 170080301050124 INTERNET - COMMUNITY CENTER 104.99 05/16/2024 1010-560-7811 AP-Computer Check Proof List by Vendor (05/16/2024 - 1:23 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 189.97
Vendor: 110800 CHUCK'S AUTO PARTS Check Sequence: 15 ACH Enabled: False 914608 BATTERY FOR BOOM TRUCK 212.35 05/16/2024 1010-580-7420 Check Total: 212.35
Vendor: 112500 CLARK PEST CONTROL Check Sequence: 16 ACH Enabled: False 35132954 PEST CONTROL - APRIL 2024 72.00 05/16/2024 1010-310-7730 35132954 PEST CONTROL - APRIL 2024 72.00 05/16/2024 1010-560-7730 35132954 PEST CONTROL - APRIL 2024 72.00 05/16/2024 1010-210-7730 Check Total: 216.00
Vendor: 200760 CSG CONSULTANTS, INC. Check Sequence: 17 ACH Enabled: False B240830 BUILDING SERVICES - PLAN REVIEWS 7,782.50 05/16/2024 1010-410-7190 Check Total: 7,782.50
Vendor: 114310 DE LAGE LANDEN Check Sequence: 18 ACH Enabled: False 82501130 COPIER LEASE: 05/15 THROUGH 06/14/2024 246.63 05/16/2024 1010-110-7600 Check Total: 246.63
Vendor: 116099 DOCUSIGN INC Check Sequence: 19 ACH Enabled: False Q-01520015 E-SIGNATURE BUSINESS PRO SUBSCRIPTION- 06/01 TO 05/31/25 3,335.00 05/16/2024 1010-110-7610 Check Total: 3,335.00
Vendor: 116108 DON'S MOBILE GLASS Check Sequence: 20 ACH Enabled: False WMOD604309 REPLACE BACK GLASS IN CALEB'S TRUCK ROCK WENT THROUGH IT 180.64 05/16/2024 5071-800-7430 WMOD604309 REPLACE BACK GLASS IN CALEB'S TRUCK ROCK WENT THROUGH IT 51.62 05/16/2024 5070-800-7430 WMOD604309 REPLACE BACK GLASS IN CALEB'S TRUCK ROCK WENT THROUGH IT 25.81 05/16/2024 5072-800-7430 Check Total: 258.07
Vendor: 117630 EYEMED Check Sequence: 21 ACH Enabled: False 166255287 MAY PREMIUMS 2.88 05/16/2024 1010-210-7120
166255287 MAY PREMIUMS 1.02 05/16/2024 1010-430-7120
166255287 MAY PREMIUMS 127.95 05/16/2024 5071-800-7120
AP-Computer Check Proof List by Vendor (05/16/2024 - 1:23 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 166255287 MAY PREMIUMS 5.12 05/16/2024 2210-260-7120
166255287 MAY PREMIUMS 13.68 05/16/2024 1010-580-7120
166255287 MAY PREMIUMS 0.58 05/16/2024 1010-550-7120
166255287 MAY PREMIUMS 89.92 05/16/2024 5050-700-7120
166255287 MAY PREMIUMS 27.32 05/16/2024 1010-310-7120
166255287 MAY PREMIUMS 17.85 05/16/2024 1010-110-7120
166255287 MAY PREMIUMS 8.99 05/16/2024 5072-800-7120
166255287 MAY PREMIUMS 2.88 05/16/2024 5090-110-7120
166255287 MAY PREMIUMS 5.12 05/16/2024 1010-560-7120
166255287 MAY PREMIUMS 27.98 05/16/2024 5070-800-7120
166255287 MAY PREMIUMS 3.44 05/16/2024 1010-410-7120
Check Total: 334.73
Vendor: 118300 FED EX - DEPT LA Check Sequence: 22 ACH Enabled: False 7032618110 FREIGHT ON METERS DELIVERED ON 04/18/24 12.88 05/16/2024 5070-800-7510 7032618110 FREIGHT ON METERS DELIVERED ON 04/18/24 6.44 05/16/2024 5072-800-7510 7032618110 FREIGHT ON METERS DELIVERED ON 04/18/24 45.08 05/16/2024 5071-800-7510 Check Total: 64.40
Vendor: 121000 GILTON SOLID WASTE MANAGEMENT, INC. Check Sequence: 23 ACH Enabled: False 04302024 REINWAY PARK - BIN RENTAL FOR APRIL 2024 303.17 05/16/2024 1010-580-7410 WATESS-0073 STREET SWEEPING - APRIL 2024 2,679.60 05/16/2024 1010-310-7190 Check Total: 2,982.77
Vendor: 123700 HENSLEY'S PAVING & GENERAL ENGINEERING, INC. Check Sequence: 24 ACH Enabled: False 3 SKYLINE FINAL RETENTION PAYMENT 17,582.50 05/16/2024 6310-310-8298 Check Total: 17,582.50
Vendor: 123956 HICKMAN TIRE & WHEEL Check Sequence: 25 ACH Enabled: False 329 2016 CHEVY CREW CAB 1.50 05/16/2024 5072-800-7430
329 2016 CHEVY CREW CAB 10.50 05/16/2024 5071-800-7430
329 2016 CHEVY CREW CAB 3.00 05/16/2024 5070-800-7430
346 TIRE REPAIR 17.50 05/16/2024 5071-800-7430
346 TIRE REPAIR 2.50 05/16/2024 5072-800-7430
AP-Computer Check Proof List by Vendor (05/16/2024 - 1:23 PM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference 346 TIRE REPAIR 5.00 05/16/2024 5070-800-7430
Check Total: 40.00
Vendor: 124500 HOWK SYSTEMS Check Sequence: 26 ACH Enabled: False 0325280A-IN WELL #1 - RIVERPOINTE: PULL PUMP & JET OUT GRAVEL 14,102.96 05/16/2024 5070-800-7420 0325280B-IN WELL #1 - RIVERPOINTE: 14" WELL LINER 77,210.53 05/16/2024 5070-800-7420 0325280C-IN WELL #1 - RIVERPOINTE: CLEAN WELL 23,723.46 05/16/2024 5070-800-7420 Check Total: 115,036.95
Vendor: 126570 J.B. ANDERSON LAND USE PLANNING Check Sequence: 27 ACH Enabled: False 050124GPS GENERAL PLANNING SERVICES 3,408.75 05/16/2024 1010-430-7195 050124GPS FAHMY ANNEXATION 1,526.00 05/16/2024 1010-430-7195 050124GPS REZONING, VTSM, TSM, ASPR AND LAKE POINTE FINANCING 6,696.20 05/16/2024 1010-430-7195 Check Total: 11,630.95
Vendor: 200759 JARED STEELEY WATER & WASTEWATER MANAGEMENT Check Sequence: 28 ACH Enabled: False 10303 WATER CONSULTING FOR APRIL 2024 7,562.80 05/16/2024 5071-800-7190 10303 WATER CONSULTING FOR APRIL 2024 1,080.40 05/16/2024 5072-800-7190 10303 WATER CONSULTING FOR APRIL 2024 2,160.80 05/16/2024 5070-800-7190 Check Total: 10,804.00
Vendor: 128906 LECHOWICZ & TSENG Check Sequence: 29 ACH Enabled: False 5 WASTEWATER RATE STUDY 7,223.33 05/16/2024 4350-700-7190 Check Total: 7,223.33
Vendor: 138700 LINDE GAS & EQUIPMENT INC. Check Sequence: 30 ACH Enabled: False 42418341 CYLINDER RENTAL - 03/20 TO 04/20/24 46.17 05/16/2024 1010-310-7510 Check Total: 46.17
Vendor: UB*01918 JUNE MAHANEY Check Sequence: 31 ACH Enabled: False Refund Check 010210-000, 12300 YOSEMITE BLVD 64.50 05/13/2024 5071-000-2010 Refund Check 010210-000, 12300 YOSEMITE BLVD 20.00 05/13/2024 5050-000-2010 Check Total: 84.50
AP-Computer Check Proof List by Vendor (05/16/2024 - 1:23 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Vendor: UB*01914 SILVERIO MAYEN LEMUS Check Sequence: 32 ACH Enabled: False Refund Check 012166-000, 405 STEIN WAY 34.49 04/30/2024 5071-000-2010 Check Total: 34.49
Vendor: UB*01917 MCB HOMES INC. Check Sequence: 33 ACH Enabled: False Refund Check 012657-000, 12118 ANISSA DR 200.00 05/13/2024 5071-000-2010 Check Total: 200.00
Vendor: 131000 MCR ENGINEERING, INC. Check Sequence: 34 ACH Enabled: False 19576 ATP CYCLE 7 GRANT APPLICATION 360.00 05/16/2024 6310-310-7196 19576 SPR 3-03 563 F STREET 180.00 05/16/2024 1010-430-7196 19576 STBGP CALL FOR PROJECTS 5,130.00 05/16/2024 6310-310-7196 19576 PECAN & DORSEY CDGB IMPROVEMENTS 2,378.75 05/16/2024 2080-460-8290 19576 TIM BELL WATER & SEWER DESIGN - CM 22,622.25 05/16/2024 5075-800-8022 19576 E STREET(BENTLEY TO MAIN) SB1 FUNDS 180.00 05/16/2024 6310-310-8294 19576 YOSEMITE/HWY 132 & PASADENA SIGNALIZATION 810.00 05/16/2024 6310-310-8293 19576 ENCROACHMENT PERMIT INSPECTIONS 2,160.00 05/16/2024 1010-430-7196 19576 SKYLINE IMPROVEMENTS 2,160.00 05/16/2024 6310-310-8298 19576 FITZPATRICK TM APPLICATIONS 1,440.00 05/16/2024 1010-430-7196 Check Total: 37,421.00
Vendor: 131898 MID VALLEY IT Check Sequence: 35 ACH Enabled: False 202144075 MONTHLY IT SERVICES 3,779.58 05/16/2024 1010-110-7195 Check Total: 3,779.58
Vendor: 132700 MODESTO IRRIGATION DISTRICT Check Sequence: 36 ACH Enabled: False 05022024 SERVICE PERIOD: 04/02 TO 05/02/2024 48.76 05/16/2024 1010-110-7820 05022024 SERVICE PERIOD: 04/02 TO 05/02/2024 410.24 05/16/2024 1010-580-7820 05022024 SERVICE PERIOD: 04/02 TO 05/02/2024 92.58 05/16/2024 1010-550-7820 05022024 SERVICE PERIOD: 04/02 TO 05/02/2024 1,838.84 05/16/2024 5070-800-7820 05022024 SERVICE PERIOD: 04/02 TO 05/02/2024 484.16 05/16/2024 2230-260-7820 05022024 SERVICE PERIOD: 04/02 TO 05/02/2024 4,353.00 05/16/2024 5050-700-7820 05022024 SERVICE PERIOD: 04/02 TO 05/02/2024 408.51 05/16/2024 1010-310-7820 05022024 SERVICE PERIOD: 04/02 TO 05/02/2024 1,303.77 05/16/2024 2210-260-7820 AP-Computer Check Proof List by Vendor (05/16/2024 - 1:23 PM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference 05022024 SERVICE PERIOD: 04/02 TO 05/02/2024 58.84 05/16/2024 2240-270-7820 05022024 SERVICE PERIOD: 04/02 TO 05/02/2024 615.13 05/16/2024 1010-210-7820 05022024 SERVICE PERIOD: 04/02 TO 05/02/2024 10,341.29 05/16/2024 5071-800-7820 05022024 SERVICE PERIOD: 04/02 TO 05/02/2024 682.67 05/16/2024 5050-700-7820 Check Total: 20,637.79
Vendor: 132742 MOUNTAIN VALLEY ENVIRONMENTAL SERVICES, INC. Check Sequence: 37 ACH Enabled: False 5194 CROSS CONNECT FOR JUNE 2024 140.00 05/16/2024 5071-800-7190 5194 CROSS CONNECT FOR JUNE 2024 20.00 05/16/2024 5072-800-7190 5194 CROSS CONNECT FOR JUNE 2024 40.00 05/16/2024 5070-800-7190 Check Total: 200.00
Vendor: 200738 NAVIA BENEFIT SOLUTIONS Check Sequence: 38 ACH Enabled: False 10850602 COBRA ADMIN FEE - APRIL 2024 200.00 05/16/2024 1010-110-7190 Check Total: 200.00
Vendor: 135100 NORMAC Check Sequence: 39 ACH Enabled: False 0015372979-001 SPRINKLER PARTS & SUPPLIES 378.08 05/16/2024 1010-580-7410 Check Total: 378.08
Vendor: 136625 PIONEER MARKET WATERFORD Check Sequence: 40 ACH Enabled: False 05012024 BREAKROOM SUPPLIES & BOTTLED WATER 7.25 05/16/2024 5071-800-7510 05012024 BREAKROOM SUPPLIES & BOTTLED WATER 10.36 05/16/2024 1010-580-7510 05012024 BREAKROOM SUPPLIES & BOTTLED WATER 47.91 05/16/2024 1010-110-7510 05012024 BREAKROOM SUPPLIES & BOTTLED WATER 10.36 05/16/2024 1010-310-7510 05012024 BREAKROOM SUPPLIES & BOTTLED WATER 2.07 05/16/2024 5070-800-7510 05012024 BREAKROOM SUPPLIES & BOTTLED WATER 1.04 05/16/2024 5072-800-7510 Check Total: 78.99
Vendor: 139055 PROCLEAN SUPPLY Check Sequence: 41 ACH Enabled: False 593099 OPERATING SUPPLIES - SHOP 82.97 05/16/2024 5071-800-7510 593099 OPERATING SUPPLIES - SHOP 82.98 05/16/2024 5050-700-7510 593099 OPERATING SUPPLIES - SHOP 82.98 05/16/2024 1010-580-7510 593099 OPERATING SUPPLIES - SHOP 82.98 05/16/2024 1010-310-7510 AP-Computer Check Proof List by Vendor (05/16/2024 - 1:23 PM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 331.91
Vendor: UB*01916 PRISCILLA REISECK Check Sequence: 42 ACH Enabled: False Refund Check 006466-000, 209 RIVER BEND LN 20.00 05/13/2024 5050-000-2010 Refund Check 006466-000, 209 RIVER BEND LN 19.54 05/13/2024 5070-000-2010 Check Total: 39.54
Vendor: 130200 ROBBINS BROWNING GODWIN & MARCHINI LLP Check Sequence: 43 ACH Enabled: False 70842 CITY ATTORNEY CONTRACT FOR APRIL 2024 3,177.52 05/16/2024 1010-110-7194 Check Total: 3,177.52
Vendor: 141221 ROLFE CONSTRUCTION Check Sequence: 44 ACH Enabled: False 4 TIM BELL INFRASTRUCTURE 23,393.34 05/16/2024 5075-800-8022 4 TIM BELL INFRASTRUCTURE 217,138.68 05/16/2024 4350-700-8300 Check Total: 240,532.02
Vendor: 1001008 ALONDRA SANCHEZ Check Sequence: 45 ACH Enabled: False 05032024 BASKETBALL REIMBURSEMENT FOR GIFT CARDS 50.00 05/16/2024 2290-600-7850 Check Total: 50.00
Vendor: 209939 DYLAN SNAPP Check Sequence: 46 ACH Enabled: False 102 SECURITY PATROL FOR MAY 2024 50.00 05/16/2024 5072-800-7300 102 SECURITY PATROL FOR MAY 2024 175.00 05/16/2024 5071-800-7300 102 SECURITY PATROL FOR MAY 2024 175.00 05/16/2024 5050-700-7300 102 SECURITY PATROL FOR MAY 2024 100.00 05/16/2024 5070-800-7300 Check Total: 500.00
Vendor: 144700 SPRINGBROOK HOLDING COMPANY LLC Check Sequence: 47 ACH Enabled: False INV-016783 CIVIC PAY - APRIL 2024 364.35 05/16/2024 5071-800-7610 INV-016783 CIVIC PAY - APRIL 2024 104.10 05/16/2024 5070-800-7610 INV-016783 CIVIC PAY - APRIL 2024 52.05 05/16/2024 5072-800-7610 INV-016783 CIVIC PAY - APRIL 2024 520.50 05/16/2024 5050-700-7610 Check Total: 1,041.00
AP-Computer Check Proof List by Vendor (05/16/2024 - 1:23 PM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference Vendor: 146900 STANISLAUS COUNTY SHERIFF Check Sequence: 48 ACH Enabled: False 2324-39 SHERIFF CONTRACT FOR MARCH 2024 160,829.51 05/16/2024 1010-210-7170 Check Total: 160,829.51
Vendor: 148626 SUTTER HEALTH PLUS Check Sequence: 49 ACH Enabled: False 3140431 JUNE INSURANCE PREMIUM 1,335.47 05/16/2024 1010-310-7120 3140431 JUNE INSURANCE PREMIUM 149.63 05/16/2024 5090-110-7120 3140431 JUNE INSURANCE PREMIUM 297.61 05/16/2024 1010-580-7120 3140431 JUNE INSURANCE PREMIUM 299.23 05/16/2024 1010-210-7120 3140431 JUNE INSURANCE PREMIUM 670.12 05/16/2024 5072-800-7120 3140431 JUNE INSURANCE PREMIUM 1,404.32 05/16/2024 1010-110-7120 3140431 JUNE INSURANCE PREMIUM 102.62 05/16/2024 2210-260-7120 3140431 JUNE INSURANCE PREMIUM 102.62 05/16/2024 1010-560-7120 3140431 JUNE INSURANCE PREMIUM 2,041.58 05/16/2024 5070-800-7120 3140431 JUNE INSURANCE PREMIUM 299.09 05/16/2024 1010-410-7120 3140431 JUNE INSURANCE PREMIUM 9,728.15 05/16/2024 5071-800-7120 3140431 JUNE INSURANCE PREMIUM 88.09 05/16/2024 1010-430-7120 3140431 JUNE INSURANCE PREMIUM 5,184.06 05/16/2024 5050-700-7120 Check Total: 21,702.59
Vendor: 200761 TBS CONTRACTORS Check Sequence: 50 ACH Enabled: False 3 PECAN/DORSEY IMPROVEMENTS 45,176.94 05/16/2024 2080-460-8290 Check Total: 45,176.94
Vendor: 152772 UMPQUA BANK COMMERCIAL CARD OPS Check Sequence: 51 ACH Enabled: False 04302024 OFFICE SUPPLIES - ENVELOPES, PAPER & MISC SUPPLIES 380.27 05/16/2024 1010-110-7515 04302024 JANITORIAL SUPPLIES 89.91 05/16/2024 1010-310-7510 04302024 OFFICE CANDY & BREAKROOM SUPPLIES 118.25 05/16/2024 1010-110-7510 04302024 ZOOM SUBSCRIPTON 59.35 05/16/2024 1010-110-7620 04302024 HOSE FOR WELL SITES & WATER DEPT SUPPLIES 550.34 05/16/2024 5070-800-7510 04302024 JANITORIAL SUPPLIES 89.91 05/16/2024 1010-580-7510 04302024 CENTRAL VALLEY SALINITY COALITION 2,004.27 05/16/2024 5071-800-7190 04302024 JANITORIAL SUPPLIES 89.91 05/16/2024 5050-700-7510 04302024 HOSE FOR WELL SITES & WATER DEPT SUPPLIES 275.18 05/16/2024 5072-800-7510 AP-Computer Check Proof List by Vendor (05/16/2024 - 1:23 PM) Page 10 Invoice No Description Amount Payment Date Acct Number Reference 04302024 WATER SERVICE 49.91 05/16/2024 1010-110-7730
04302024 HOSE FOR WELL SITES & WATER DEPT SUPPLIES 1,950.52 05/16/2024 5071-800-7510 04302024 POSTAGE 69.99 05/16/2024 1010-110-7540
04302024 CENTRAL VALLEY SALINITY COALITION 286.32 05/16/2024 5072-800-7190 04302024 CENTRAL VALLEY SALINITY COALITION 572.65 05/16/2024 5070-800-7190 04302024 COUNCIL BIRTHDAY CELEBRATIONS 20.00 05/16/2024 1010-130-7510 04302024 BIRTHDAY CAKES 43.50 05/16/2024 1010-110-7732
Check Total: 6,650.28
Vendor: 155600 WATERFORD FARM SUPPLY, INC. Check Sequence: 52 ACH Enabled: False 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 2.91 05/16/2024 5072-800-7510 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 5.82 05/16/2024 5070-800-7510 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 41.59 05/16/2024 1010-210-7510 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 669.08 05/16/2024 1010-110-7731 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 20.37 05/16/2024 5071-800-7510 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 102.32 05/16/2024 1010-310-7410 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 65.17 05/16/2024 5071-800-7550 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 10.78 05/16/2024 1010-410-7510 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 57.15 05/16/2024 1010-310-7510 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 18.60 05/16/2024 5070-800-7550 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 233.82 05/16/2024 1010-580-7430 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 152.23 05/16/2024 1010-580-7510 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 15.09 05/16/2024 1010-110-7410 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 346.06 05/16/2024 1010-580-7410 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 4.95 05/16/2024 5050-700-7510 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 26.37 05/16/2024 1010-580-7410 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 68.31 05/16/2024 1010-110-7510 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 9.31 05/16/2024 5072-800-7550 04302024 MISCELLANEOUS OPERATING SUPPLIES & SMALL TOOLS 73.06 05/16/2024 5050-700-7550 Check Total: 1,922.99
Vendor: 155650 WATERFORD IRRIGATION SUPPLY INC. Check Sequence: 53 ACH Enabled: False 211510 SPRINKLER SUPPLIES 18.52 05/16/2024 1010-580-7410 AP-Computer Check Proof List by Vendor (05/16/2024 - 1:23 PM) Page 11 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 18.52
Vendor: 157859 XCAST LABS, INC. Check Sequence: 54 ACH Enabled: False 10907051 VOIP SERVICES - MAY 2024 24.56 05/16/2024 5070-800-7810 10907051 VOIP SERVICES - MAY 2024 49.12 05/16/2024 5071-800-7810 10907051 VOIP SERVICES - MAY 2024 501.21 05/16/2024 1010-110-7810 10907051 VOIP SERVICES - MAY 2024 129.78 05/16/2024 1010-210-7810 10907051 VOIP SERVICES - MAY 2024 8.18 05/16/2024 5072-800-7810 10907051 VOIP SERVICES - MAY 2024 81.86 05/16/2024 5050-700-7810 Check Total: 794.71
Total for Check Run:
Total of Number of Checks:
758,464.96
54 AP-Computer Check Proof List by Vendor (05/16/2024 - 1:23 PM) Page 12 Consent Calendar 3c
June 6, 2024
Patricia Krause, City Clerk / Administrative Services Director City Council Staff Report
Motion: Approving Minutes of the Regular City Council Meeting held May 02, 2024.
SUMMARY:
Consider approving minutes from the May 02, 2024 Regular City Council meeting.
ANALYSIS:
Approve Minutes of the Regular City Council Meeting held on May 02, 2024.
FISCAL IMPACT:
N/A
ENVIRONMENTAL REVIEW:
N/A
ALTERNATIVES:
1. Direct the City Clerk to make amendments to the minutes and bring them back for approval at a future City Council meeting.
2. Take no action.
ATTACHMENTS:
• City Council Regular Meeting Minutes of May 02, 2024.
MINUTES
WATERFORD CITY COUNCIL - REGULAR
MEETING WATERFORD CITY HALL, CITY
COUNCIL CHAMBERS 101 “E” STREET,
WATERFORD, CA
MEETING CALLED TO ORDER BY MAYOR GOEKEN AT: 6:30 pm
FLAG SALUTE: Mayor Goeken
INVOCATION: Pastor Pete Mar, Community Bible Church
ROLL CALL PRESENT:
Mayor Goeken
Vice Mayor Kitchens
Councilmember Harris
Council Member Hilton
Council Member Talbott
ABSENT: None
STAFF PRESENT:
Michael Pitcock, City Manager
Patricia Krause, City Clerk / Administrative Services Director Lonnie Statzer, Public Works Director
Tina Envia, Finance Director
Sgt. Cisero, Sheriff’s Deputy
ADOPTION OF AGENDA:
ACTION: By motion moved and seconded (CM Hilton / CM Harris / 5-0) to adopt the Agenda.
AYES: Goeken, Harris, Hilton, Kitchens, Talbott
NAYS: None
ABSENT: None
ABSTAIN: None
Motion passed 5-0.
CONFLICT OF INTEREST DECLARATION:
None.
WATERFORD CITY COUNCIL REGULAR MEETING – May 2, 2024 - 6:30 PM
1. 1a. PRESENTATION: Proclamation for National Public Works Week May 19th – 25th, 2024 Mayor Goeken presented a Proclamation for National Public Works Week to Public Works Director Lonnie Statzer.
2. None.
3. 3a: MOTION: Waiving all Readings of Ordinances and Resolutions, except by title. 3b: RESOLUTION: Adopting Resolution 2024-18, Approving the Warrant Register in the Amount of $450,321.40 for the Period of April 11 to April 15, 2024. 3c: MOTION: Approving Minutes of the Regular City Council Meeting held April 18, 2024. 3d: RESOLUTION: Adopting Resolution 2024-19, Authorizing the City Manager or his Designee to Submit the City’s SB 1 Project List to the California Transportation Commission.
ACTION: By motion moved and seconded (CM Hilton / CM Talbott / 5-0) to adopt the Consent Calendar.
AYES: Goeken, Harris, Hilton, Kitchens, Talbott
NAYS: None
ABSENT: None
ABSTAIN: None
Motion passed 5-0.
4. 5.
6. 6a: RESOLUTION: Approving Resolution 2024-20, Calling and Giving Notice of the Holding of a General Municipal Election to be Held on Tuesday, November 5, 2024, for the Election of Certain Officers as Required by the Provisions of the Laws of the State of California Relating to General Law Cities.
COMMUNICATIONS FROM THE AUDIENCE
PRESENTATION
GENERAL BUSINESS
FINAL READINGS
ADOPTION OF CONSENT CALENDAR
PUBLIC HEARINGS
And
RESOLUTION: Approving Resolution 2024-21, Requesting the Board of Supervisors of the County of Stanislaus to Consolidate a General Municipal Election to be Held on November 5, 2024, with the Statewide General Election to be Held on the Date Pursuant to Section 10403 of the Elections Code.
And
RESOLUTION: Approving Resolution 2024-22, Adopting Regulations For Candidates for Elective Office Pertaining to Candidate Statements Submitted to the Voters at an Election to be Held on Tuesday, November 5, 2024. (Krause)
ACTION: By motion moved and seconded (CM Talbott / CM Hilton / 5-0) to approve Resolution 2024-20, Calling and Giving Notice of the Holding of a General Municipal Election to be Held on Tuesday, November 5, 2024, for the Election of Certain Officers as Required by the Provisions of the Laws of the State of California Relating to General Law Cities.
And
Approving Resolution 2024-21, Requesting the Board of Supervisors of the County of Stanislaus to Consolidate a General Municipal Election to be Held on November 5, 2024, with the Statewide General Election to be Held on the Date Pursuant to Section 10403 of the Elections Code.
And
Approving Resolution 2024-22, Adopting Regulations For Candidates for Elective Office Pertaining to Candidate Statements Submitted to the Voters at an Election to be Held on Tuesday, November 5, 2024.
AYES: Goeken, Harris, Hilton, Kitchens, Talbott
NAYS: None
ABSENT: None
ABSTAIN: None
Motion passed 5-0.
6b: RESOLUTION: Adopting Resolution 2024-23, Confirming the Annual Engineers Report and Declaring Intention to Levy and Collect an Assessment of $11.24 per Parcel for the Waterford Lighting Assessment District for Fiscal Year 2024-2025 and Setting a Public Hearing date for June 20, 2024. (Krause)
ACTION: By motion moved and seconded (VM Kitchens / CM Hilton / 5-0) to adopt Resolution 2024-23, Confirming the Annual Engineers Report and Declaring Intention to Levy and Collect an Assessment of $11.24 per Parcel for the Waterford Lighting Assessment District for Fiscal Year 2024-2025 and Setting a Public Hearing date for June 20, 2024.
AYES: Goeken, Harris, Hilton, Kitchens, Talbott
NAYS: None
ABSENT: None
ABSTAIN: None
Motion passed 5-0.
6c: RESOLUTION: Adopting Resolution 2024-24, Confirming the Annual Engineers Report and Declaring Intention to Levy and Collect an Assessment of $52.00 per Parcel (Zone A) and $28.52 (Zone B) for the Waterford Landscape and Lighting Assessment District for Fiscal Year 2024-2025 and Setting a Public Hearing date for June 20, 2024. (Krause) ACTION: By motion moved and seconded (CM Hilton / CM Harris / 5-0) to adopt Resolution 2024-24, Confirming the Annual Engineers Report and Declaring Intention to Levy and Collect an Assessment of $52.00 per Parcel (Zone A) and $28.52 (Zone B) for the Waterford Landscape and Lighting Assessment District for Fiscal Year 2024-2025 and Setting a Public Hearing date for June 20, 2024.
AYES: Goeken, Harris, Hilton, Kitchens, Talbott
NAYS: None
ABSENT: None
ABSTAIN: None
Motion passed 5-0.
6d: WORKSHOP: Fiscal Year 2024-2025 Preliminary Budget. (Envia) Finance Manager Envia gave a presentation to the Council regarding the preliminary budget for fiscal year 2024-2025.
ACTION: By motion moved and seconded (VM Kitchens / CM Harris / 5-0) to direct Finance Manager Envia to bring back the preliminary budget for fiscal year 2024-2025 for final approval.
AYES: Goeken, Harris, Hilton, Kitchens, Talbott
NAYS: None
ABSENT: None
ABSTAIN: None
Motion passed 5-0.
7. 8.
8a: City Project List
9. 9a: City Staff
Sgt, Cisero updated the Council on the April police activities. Sgt. Cisero commented that the Sheriffs department has been focusing on traffic enforcement. Sgt. Cisero also stated that the department had a great time at the Love Waterford event and that the ‘Every 15 Minutes” event was a great success.
Public Works Director Statzer thanked Love Waterford and all the volunteers for a great job cleaning up the City on Love Waterford Day. Mr. Statzer also let Council know that they will be seeing some new faces in the Water department as the city fills some vacant positions.
City Clerk had no comments.
Deputy City Attorney DuPont had no comments.
City Manager Pitcock informed Council that he is still having numerous discussions with developers regarding new housing. Mr. Pitcock stated that the budget is in good health and the City is in a good position. Mr. Pitcock also reminded the Council that the meeting for May 16th has been cancelled. City Manager Pitcock answered Councilmember Talbott’s’ questions on the status of the Community Center project. Mr. Pitcock explained to Council the reasoning for a social media post from the City regarding the use of refuse containers and the garbage franchise agreement. 9b: City Council
STAFF/COUNCIL COMMENTS AND MEETING REPORTS
INFORMATIONAL ITEMS
SUCCESSOR AGENCY TO THE FORMER WATERFORD REDEVELOPMENT AGENCY Councilmember Hiton thanked Love Waterford for the great Love Waterford clean up day and the Sheriff’s department for a successful “Every 15 minutes” event.
Councilmember Talbott had no comments.
Vice Mayor Kitchens had no comments.
Councilmember Harris had no comments.
Mayor Goeken thanked Love Waterford and all the volunteers for a great job in cleaning up the City and wished everyone a Happy Mother’s Day.
10. ACTION: By motion moved and seconded (CM Kitchens / VM Talbott / 5-0) to adjourn the meeting at 7:07 pm.
AYES: Goeken, Harris, Hilton, Kitchens, Talbott
NAYS: None
ABSENT: None
ABSTAIN: None
Motion passed 5-0.
11. 12. 12.
PASSED AND ADOPTED by the Waterford City Council at a regular meeting held on June 6, 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
CITY OF WATERFORD:
________________________
Charlie Goeken, Mayor
ATTEST:
_________________________
Patricia Krause, CMC, City Clerk
CLOSED SESSION
ADJOURNMENT / RECESS
REPORT OUT OF CLOSED SESSION
Consent Calendar 3d
June 6, 2024
Patricia Krause, Administrative Services Director / City Clerk City Council Staff Report
Resolution: Adopting Resolution 2024-26, Approving Amendments to the Conflict of Interest Code for the City and its Various Agencies, and Rescinding Waterford City Council Resolution 2022-33
SUMMARY:
Adopt a resolution amending the Conflict of Interest Code for the City and its various agencies by making minor amendments to position titles and confirm the biennial review of the Conflict of Interest Code as required by the Political Reform Act.
ANALYSIS:
State law requires that the City’s Conflict of Interest Code be reviewed at least once every two years and updated as necessary to reflect changes in designated positions and disclosure categories.
The Conflict of Interest code for the Successor Agency and Waterford Public Financing Authority (“Agencies of the City of Waterford”) do not require amendments.
FISCAL IMPACT:
N/A
ENVIRONMENTAL REVIEW:
N/A
ALTERNATIVES:
1. Direct the City Clerk to make further amendments and bring them back for approval at a future City Council meeting.
2. Take no action.
ATTACHMENTS:
• Resolution 2024-26
• 2024 Local Agency Biennial Notice
• 2024 Local Agency Biennial Notice for City Agencies
• Amended Conflict of Interest Code for Designated Positions of the City of Waterford, Successor Agency to the Former Waterford Redevelopment Agency and the Waterford Public Financing Authority
RESOLUTION 2024-26
WATERFORD CITY COUNCIL
RESOLUTION 2024-26
AMENDING THE CONFLICT OF INTEREST CODE FOR THE CITY OF
WATERFORD AND ITS VARIOUS AGENCIES AND RESCINDING
WATERFORD CITY COUNCIL RESOLUTION #2022-33
WHEREAS, the Political Reform Act of 1974, Government Code sections 81000 et. seq., requires every local government agency to adopt and promulgate a conflict of interest code; and WHEREAS, the purpose of this Resolution is to amend its Agencies Conflict of Interest Code to reflect changed circumstances, including the addition and deletion of positions within the City as required by Government Code Section 87300 et. seq.; and WHEREAS, the City Council desires to adopt the model Conflict of Interest Code found in 2 California Code of Regulations section 18730, which contains the terms of a standard model conflict of interest code, which can be incorporated by reference, and which will be amended by the Fair Political Practices Commission to conform to any amendments in the Political Reform Act after the public notice and hearing pursuant to the Administrative Procedures Act, Government Code Sections 11370, et seq., and designate the list of positions (attached hereto as Appendix A1 and Appendix A2) as an updated list of City positions that are subject to the filing requirements of the City’s or its various agencies Conflict of Interest Code; and WHEREAS, staff has conducted the 2024 biennial review of the Conflict of Interest Code for the City and Agencies within the City and submits the attached amended Conflict of Interest Code for Designated Positions of the City of Waterford, Successor Agency to the Former Waterford Redevelopment Agency and Waterford Public Financing Authority including Appendices A, A1, A2 and B.
NOW, THEREFORE, THE WATERFORD CITY COUNCIL RESOLVES AS FOLLOWS:
Section 1. Rescind Resolution #2022-33
Waterford City Council Resolution #2022-33 is hereby rescinded.
Section 2. Adoption of Conflict of Interest Code
The Political Reform Act, Government Code Section 81000, et seq., requires State and local government agencies to adopt and promulgate Conflict of Interest Codes.
The Fair Political Practices Commission has adopted a regulation, 2 Cal. Code of Regs.
Section 18730, which contains the terms of a standard Conflict of Interest Code, which can be incorporated by reference and which may be amended by the Fair Political Practices Commission to conform to amendments in the Political Reform Act after public notice and hearings.
Therefore, the terms of 2 Cal. Code of Regs. Section 18730 and any amendments to it, duly adopted by the Fair Political Practices Commission are hereby incorporated by reference and, along with the attached Appendix A in which public officials and employees are designated and Appendix B in which disclosure categories are set forth, constitute the Conflict of Interest Code of the City of Waterford, the Successor Agency to the Former Waterford Redevelopment Agency and the Waterford Public Financing Authority which are considered the “Agencies” within the purview of this code.
Section 3. Annual Disclosure Statements
RESOLUTION 2024-26
Persons holding designated positions shall file an annual statement no later than April 1st of each year. Annual statements shall disclose any reportable investments, interests in real property, income and business positions held or received during the previous calendar year; provided however, that the period covered by an employee’s first annual statement shall begin on the effective date of the code or the date of assuming office, whichever is later.
Section 4. Filing Officer
The City Clerk is the filing official for Council Members, City Manager, City Attorney and Planning Commissioners. For the persons holding these positions, the City Clerk accepts the filing, retains a copy and forwards the original to the Fair Political Practices Commission in Sacramento. For all other persons holding designated positions, the City Clerk is the filing officer and retains the statements. The City Clerk shall make the statements available for public inspection and reproduction.
Section 5. Effective Date
This resolution shall take effect immediately upon its adoption and rescinds any prior Resolutions adopting a Conflict of Interest Code for the City of Waterford and any of its Agencies.
Section 6. 2024 Local Agency Biennial Notice
The 2024 Local Agency Biennial Notice for the City of Waterford, Successor Agency to the Former Waterford Redevelopment Agency and Waterford Public Financing Authority (“Agencies” of the city of Waterford) are accepted as filed with the Waterford City Council, code reviewing body for the City of Waterford.
PASSED AND ADOPTED on this 6
th day of June, 2024 by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
Attest: City of Waterford
_________________________ ______________________________ Patricia Krause, CMC, City Clerk Charlie Goeken, Mayor
Approved as to Form:
______________________________
Corbett J. Browning, City Attorney
www.fppc.ca.gov
FPPC Advice: [email protected] (866.275.3772)
2024 Local Agency Biennial Notice
Name of Agency:
Mailing Address:
Contact Person: Phone No.
Email: Alternate Email:
Accurate disclosure is essential to monitor whether officials have conflicts of interest and to help ensure public trust in government. The biennial review examines current programs to ensure that the agency’s code includes disclosure by those agency officials who make or participate in making governmental decisions.
This agency has reviewed its conflict of interest code and has determined that (check one BOX):
An amendment is required. The following amendments are necessary:
(Check all that apply.)
Include new positions
Revise disclosure categories
Revise the titles of existing positions
Delete titles of positions that have been abolished and/or positions that no longer make or participate in making governmental decisions
Other (describe)
The code is currently under review by the code reviewing body. No amendment is required. (If your code is over five years old, amendments may be necessary.)
Verification (to be completed if no amendment is required) This agency’s code accurately designates all positions that make or participate in the making of governmental decisions. The disclosure assigned to those positions accurately requires that all investments, business positions, interests in real property, and sources of income that may foreseeably be affected materially by the decisions made by those holding designated positions are reported. The code includes all other provisions required by Government Code Section 87302.
__________________________________________ _________________________ Signature of Chief Executive Officer Date
All agencies must complete and return this notice regardless of how recently your code was approved or amended. Please return this notice no later than October 1, 2024, or by the date specified by your agency, if earlier, to:
(PLACE RETURN ADDRESS OF CODE REVIEWING BODY HERE)
PLEASE DO NOT RETURN THIS FORM TO THE FPPC.
[email protected] 1.866.275.3772 or 916.322.5660
www.fppc.ca.gov FPPC • 076-04.2024 • Page 1 of 1
FAIR POLITICAL PRACTICES COMMISSION
2024 Conflict of Interest Code
Biennial Notice Instructions for Local Agencies
The Political Reform Act requires every local government agency to review its conflict of interest code biennially. A conflict of interest code tells public officials, governmental employees, and consultants what financial interests they must disclose on their Statement of Economic Interests (Form 700).
By July 1, 2024: The code reviewing body must notify agencies and special districts within its jurisdiction to review their conflict of interest codes.
By October 1, 2024: The biennial notice must be filed with the agency’s code reviewing body.
The FPPC has prepared a 2024 Local Agency Biennial Notice form for local agencies to complete or send to agencies within its jurisdiction to complete before submitting to the code reviewing body. The City Council is the code reviewing body for city agencies. The County Board of Supervisors is the code reviewing body for county agencies and any other local government agency whose jurisdiction is determined to be solely within the county (e.g., school districts, including certain charter schools). The FPPC is the code reviewing body for any agency with jurisdiction in more than one county and will contact them.
The Local Agency Biennial Notice is not forwarded to the FPPC.
If amendments to an agency’s conflict of interest code are necessary, the amended code must be forwarded to the code reviewing body for approval within 90 days. An agency’s amended code is not effective until it has been approved by the code reviewing body.
If you answer yes, to any of the questions below, your agency’s code probably needs to be amended.
• Is the current code more than five years old?
• Have there been any substantial changes to the agency’s organizational structure since the last code was approved?
• Have any positions been eliminated or re-named since the last code was approved? • Have any new positions been added since the last code was approved? • Have there been any substantial changes in duties or responsibilities for any positions since the last code was approved?
If you have any questions or are still not sure if you should amend your agency’s conflict of interest code, please contact the FPPC. Additional information including an online webinar regarding how to amend a conflict of interest code is available on FPPC’s website.
CONFLICT OF INTEREST CODE FOR DESIGNATED POSITIONS
OF THE CITY OF WATERFORD, SUCCESSOR AGENCY TO THE FORMER
WATERFORD REDEVELOPMENT AGENCY
AND THE WATERFORD PUBLIC FINANCING AUTHORITY
The Political Reform Act, Government Code Section 81000, et seq., requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted a regulation, 2 Cal. Code of Regs., Section 18730, which contains the terms of a standard conflict of interest code. It can be incorporated by reference and may be amended by the Fair Political Practices Commission after public notice and hearings to conform to amendments in the Political Reform Act.
Therefore, the terms of 2 Cal. Code of Regs., Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference and, along with the attached appendices, Appendix “A” and Appendix “B”, in which positions are designated and disclosure categories are set forth, constitute the Conflict of Interest Code of the City of Waterford, Waterford Redevelopment Agency and the Waterford Public Financing Authority for designated members and employees.
Designated employees, commission/board members and others shall file statements of economic interests with the City Clerk, the City’s filing officer, who will make the statements available for public inspection and reproduction (pursuant to Government Code Section 81008). Upon receipt of the statements of those positions designated in Government Code Section 87200, the City Clerk shall make and retain a copy and forward the original of these statements to the Fair Political Practices Commission.
CONFLICT OF INTEREST CODE FOR DESIGNATED POSITIONS
OF THE CITY OF WATERFORD, SUCCESSOR AGENCY TO THE FORMER
WATERFORD REDEVELOPMENT AGENCY
AND THE WATERFORD PUBLIC FINANCING AUTHORITY
APPENDIX A
“Public Official at any level of state or local government” means a member, officer, employee, or consultant of a state or local government agency. The term “public official” also includes individuals who perform the same or substantially the same duties as an individual holding an office or a position listed in Government Code Section 87200, including “other public officials who manage public investments” as that term is defined in 2 Cal. Code of Regs. Section 18701.
1. “Member” shall include, but not be limited to, salaried or unsalaried members of boards or commissions with decision-making authority. A board or commission possess decisionmaking authority whenever:
A. It may make a final governmental decision:
B. It may compel a governmental decision, or it may prevent a governmental decision either by reason of an exclusive power to initiate the decision or by reason of a veto which may not be overridden; or
C. It makes substantive recommendations, which are, and over an extended period of time have been, regularly approved without significant amendment or modification by another public official or governmental agency.
2. A “designated employee” is an officer, employee, member or consultant of an agency whose position is designated in the code because the position entails the making or participation in the making of governmental decisions which may foreseeably have a material effect on any financial interest. (Government Code Section 82019) A. Making a governmental decision means the person:
• Votes on a matter;
• Appoints a person;
• Obligates or commits his or her agency to any course of action; or • Enters into any contractual agreement on behalf of his or her agency.
B. Participating in the making of a decision, means the person:
• Negotiates, without significant substantive review, with a governmental entity or private person regarding the decision; or
• Advises or makes recommendations to the decision-maker by conducting research or an investigation, preparing or presenting a report, analysis or opinion which requires the exercise of judgment on the part of the employee and the employee is attempting to influence the decision.
C. The term “designated employee” does not include:
• Public officials specified in Government Code Section 87200:
►Planning Commissioners ►City Managers ►City Council members ►Mayors ►City Attorneys ►City Treasurers
►Officials who manage public investments
• Solely clerical, ministerial or manual positions
• Unsalaried members of boards or commissions, which are solely advisory
3. “Consultant” means an individual whom, pursuant to a contract with a state or local government agency:
A. Makes a governmental decision whether to:
• Approve a rate, rule, or regulation;
• Adopt or enforce a law;
• Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order or similar authorization or entitlement; • Grant agency approval to a contract which requires agency approval and in which the agency is a party or to the specification for such a contract; • Grant agency approval to a plan, design, report, study, or similar item; • Adopt, or grant agency approval of, policies, standards, or guidelines for the agency or for any subdivision thereof; or
B. Serves in a staff capacity with the agency and in that capacity perform the same or substantially all the same duties for the agency that would otherwise be performed by an individual holding a position specified in the agency’s Conflict of Interest Code.
Consultants shall be included in the list of designated employees and shall disclose pursuant to the broadest disclosure category in the code subject to the following limitations:
The City Manager or his/her designee may determine in writing that a particular consultant is hired to perform a range of duties that are limited in scope and thus is not required to fully comply with the disclosure requirements described in this section. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager or his/her designee’s determination is a public record and shall be retained for public record and shall be retained for public inspection in the same manner and location as this Conflict of Interest Code.
CONFLICT OF INTEREST CODE FOR DESIGNATED POSITIONS
OF THE CITY OF WATERFORD, SUCCESSOR AGENCY TO THE FORMER
WATERFORD REDEVELOPMENT AGENCY
AND THE WATERFORD PUBLIC FINANCING AUTHORITY
APPENDIX A1
The following is a listing of the positions that are required to submit Statements of Economic Interests pursuant to Government Code Section 87200.
Public Officials Specified in Government Code Section 87200: The following positions are not covered by this conflict of interest code because the individuals holding these positions must file under Government Code Section 87200. These positions are listed for informational purposes only:
CITY
Mayor
City Council
City Manager
City Attorney
City Treasurer or Finance Director (if there is no City Treasurer) Planning Commissioners
Candidates for any of the above offices at any election Consultants (those involved in the investment of public funds)
An individual holding one of the above-listed positions may contact the Fair Political Practices Commission for assistance or written advice regarding their filing obligations if they believe that their position has been categorized incorrectly. The Fair Political Practices Commission makes the final determination whether a position is covered by Government Code Section 87200.
CONFLICT OF INTEREST CODE FOR DESIGNATED POSITIONS
FOR THE CITY OF WATERFORD
APPENDIX A1
The following is a listing of designated positions for the City of Waterford which are required to submit Statements of Economic Interests pursuant to the Political Reform Act of 1974 as amended.
Designated Members Required to File Form 700
Office/Position: Disclosure Category
Boards, Commissions Parks & Recreation Commission 5
and Committees All Standing Advisory Committees 5
Designated Positions Required to File Form 700
Department Position Disclosure Category
Administration City Clerk 2
Finance Manager 1
Administrative Analyst/Deputy City Clerk 3
City Attorney Deputy City Attorney 1
Community Planning Manager (Consultant) 1
Development Chief Building Official (Consultant) 2, 4
Code Enforcement Officer 3
Public Works Engineer (Consultant) 1
Public Works Director 2
Public Works Supervisor 3
Water/Wastewater Supervisor 3
Any **Consultant 1
**Consultants shall be included in the list of designated positions and shall disclose pursuant to the disclosure requirements in this code subject to the following limitation:
The City Manager or his/her designee may determine in writing that a particular consultant, although a “designated position,” is hired to perform a range of duties that is limited in scope and thus is not required to comply fully with the disclosure requirements in this section. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. The City Manager’s determination is a public record and shall be retained for public inspection in the same manner and location as this conflict of interest code.
CONFLICT OF INTEREST CODE FOR DESIGNATED POSITIONS
OF THE SUCCESSOR AGENCY TO THE FORMER WATERFORD REDEVELOPMENT
AGENCY AND
WATERFORD PUBLIC FINANCING AUTHORITY
(“AGENCIES” OF THE CITY OF WATERFORD)
APPENDIX A2
The following is a listing of designated positions of the Waterford Redevelopment Agency and Waterford Public Financing Authority which are required to submit Statements of Economic Interests pursuant to the Political Reform Act of 1974 as amended.
Designated Positions Required to File Form 700
Department Position Disclosure Category
Agency Board Agency Board Members 1
Board Attorney 1
*Executive Director to the Agency Board 1
*Treasurer to the Agency Board 1
*Finance Officer to the Agency Board 1
**Consultants (those involved in the investment 1
of public funds)
Administration Agency Secretary 3
Finance Manager 5
City Attorney Deputy Board Attorney 1
Community Planning Director (Consultant) 1
Development
Public Works Engineer (Consultant) 1
Public Works Director 2, 3, 4
Any **Consultants 1
*It has been determined that the positions listed above marked with an “*” manage public investments and will file a statement of economic interests pursuant to Government Code Section 87200.
**Consultants shall be included in the list of designated positions and shall disclose pursuant to the disclosure requirements in this code subject to the following limitation:
The Executive Director or his/her designee may determine in writing that a particular consultant, although a “designated position,” is hired to perform a range of duties that is limited in scope and thus is not required to comply fully with the disclosure requirements in this section. Such written determination shall include a description of the consultant’s duties and, based upon that description, a statement of the extent of disclosure requirements. The Executive Director’s determination is a public record and shall be retained for public inspection in the same manner and location as this conflict of interest code.
CONFLICT OF INTEREST CODE FOR DESIGNATED POSITIONS
OF THE CITY OF WATERFORD, SUCCESSOR AGENCY TO THE FORMER
WATERFORD REDEVELOPMENT AGENCY
AND THE WATERFORD PUBLIC FINANCING AUTHORITY
APPENDIX B
DISCLOSURE CATEGORIES
Individuals holding designated positions must report their interests according to the following disclosure category(ies) to which their position has been assigned.
Category 1: All Sources
Interests in real property (not including primary residence) located within the City or within two miles of the City; and investments and business positions in business entities, and income, including loans, gifts, and travel payments from all sources.
Category 2: Agency Specific
Interests in real property (not including primary residence) located within the City or within two miles of the City; investments and business positions in business entities doing business with the City and/or located in Stanislaus County; and income, including but not limited to loans, gifts, and travel payments, form sources in Stanislaus County, and/or from sources outside the County whose economic position may be affected by decisions or recommendations made by the agency at all levels.
Category 3: Department Specific
Interests in real property (not including primary residence) located within the City or within two miles of the City; investments and business positions in business entities located in Stanislaus County; and income, including loans, gifts, and travel payments from sources whose economic position may be affected by the decisions or recommendations made by the department to which the filer is assigned duties.
Category 4: Property/Facilities Entitlement
Interests in real property (not including primary residence) located within the City or within two miles of the City; investments and business positions in business entities located in Stanislaus County; and income, including loans, gifts, and travel payments from sources that are of the type to request an entitlement to use agency property or facilities, including, but not limited to: a license; a facilities use permit; or a vendor permit.
Category 5: Commission/Consultant Specific
Interests in real property (not including primary residence) located within the City or within two miles of the City; investments and business positions in business entities doing business with the City and/or located in Stanislaus County; and income, including but not limited to loans, gifts, and travel payments from sources in Stanislaus County, and/or from sources outside the County whose economic position may be affected by the decisions or recommendations of the designated commission or consultant.
Consent 3e
June 6, 2024
Tina Envia, Finance Manager
City Council Staff Report
Resolution: Adopting Resolution 2024-27, Approving the 2024-2025 Appropriations Limit.
SUMMARY:
The California Constitution requires the preparation and adoption of the Appropriations Limit for the City of Waterford. This amount is calculated by adjusting the prior years’ appropriations limit by the changes in both the Nonresidential Assessed Valuation of the California Per Capita Personal Income and the changes in population for either the City of Waterford or the County, whichever is greater. The State of California Department of Finance has established a 3.62% increase in Per Capita Personal Income and a .55% increase in the County’s population and .08% increase in the City of Waterford population. The City’s Appropriations Limit for 2024-2025 has therefore been calculated to be $3,617,062.
ANALYSIS:
The City of Waterford anticipates revenues subject to appropriation of $3,324,493 which is calculated to be $292,569 under the allowed limit of $3,617,062.
FISCAL IMPACT:
N/A
ENVIRONMENTAL REVIEW:
N/A
ALTERNATIVES:
1. Approve the 2024-2025 Appropriations and be in compliance with the California Constitution.
2. Not approve the 2024-2025 Appropriations Limit and not be in compliance with the California Constitution.
ATTACHMENTS:
• Resolution 2024-27
• FY 2024-2025 Appropriations Limit
RESOLUTION 2024-27
WATERFORD CITY COUNCIL
RESOLUTION NO. 2024-27
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATERFORD ESTABLISHING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 2024-2025 WHEREAS, Article XIII (B) of the California Constitution provides that the Appropriations limit for the 2024-2025 Fiscal Year is calculated by adjusting the Appropriations limit for the 2023-2024 Fiscal Year, by the changes in both the Nonresidential Assessed Valuation of California Per Capita Personal Income, and changes in Population for the City of Waterford (or County, whichever is greater); and WHEREAS, the State of California’s Department of Finance has established a 3.62% increase in Per Capita Personal Income, and a .55% increase in the County population (Waterford’s population change .08% increase); and
WHEREAS, the Appropriations limit for Fiscal Year 2024-2025 has been calculated by the Finance Department to be $3,617,062; and
WHEREAS, the City of Waterford has complied with all the provisions of Article XIII (B) in determining the Appropriations Limit for Fiscal Year 2024-2025.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Waterford hereby finds, declares, and establishes the Appropriations Limit for the City of Waterford for Fiscal Year 2024-2025, pursuant to Article XIII (B) of the Constitution of the State of California, to be $3,617,062.
The foregoing Resolution was passed and adopted by the City Council of the City of Waterford, County of Stanislaus, State of California, at a regular meeting thereof held on the 6 th day of June 2024, by the
following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City of Waterford,
Charlie Goeken, Mayor
ATTEST: APPROVED AS TO FORM:
Patricia Krause, CMC, City Clerk Corbett J. Browning, City Attorney Per
Capita
Personal Per Population
Income Capita Population Change
Change ratio Change ratio Factor Limit
from Dept of
Finance letter
from Dept of
Finance letter
FY00 Obtained from State Controller's website 1,007,483 FY01 4.91 1.0491 1.77 1.0177 1.067669 1,075,658
FY02 7.82 1.0782 1.97 1.0197 1.099441 1,182,622
FY03 -1.27 0.9873 2.57 1.0257 1.012674 1,197,611
FY04 2.31 1.0231 6.94 1.0694 1.094103 1,310,310
FY05 3.28 1.0328 2.31 1.0231 1.056658 1,384,549
FY06 5.26 1.0526 1.95 1.0195 1.073126 1,485,795
FY07 3.96 1.0396 3.86 1.0386 1.079729 1,604,255
FY08 4.42 1.0442 4.74 1.0474 1.093695 1,754,566
FY09 4.29 1.0429 2.53 1.0253 1.069285 1,876,131
FY10 0.62 1.0062 1.3 1.0130 1.019281 1,912,304
FY11 -2.54 0.9746 1.05 1.0105 0.984833 1,883,301
FY12 2.51 1.0251 0.59 1.0059 1.031148 1,941,962
FY13 3.77 1.0377 0.65 1.0065 1.044445 2,028,273
FY14 5.12 1.0512 0.88 1.0088 1.060451 2,150,883
FY15 -0.23 0.9977 0.47 1.0047 1.002389 2,156,022
FY16 3.82 1.0382 0.54 1.0054 1.043806 2,250,469
FY17 5.37 1.0537 0.99 1.0099 1.064132 2,394,796
FY18 3.69 1.0369 1.22 1.0122 1.049550 2,513,458
FY19 3.67 1.0367 1.03 1.0103 1.047378 2,632,541
FY20 3.85 1.0385 0.88 1.0088 1.047639 2,757,952
FY21 3.73 1.0373 1 1.0100 1.047673 2,889,432
FY22 5.73 1.0573 0.35 1.0035 1.061001 3,065,689
FY23 7.55 1.0755 -0.41 0.9959 1.071090 3,283,630
FY24 4.44 1.0444 1.23 1.0123 1.057246 3,471,605
FY24 3.62 1.0362 0.55 1.0055 1.041899 3,617,062
County percent change as is higher than City of Waterford City percent change as is higher than the County
Subject to Appropriation Limit
Secured and Unsecured Property Taxes 523,928
Supplemental Secured and Unsecured 9,392
Other property taxes 94,930
Sales and Use Tax 785,000
Business License Taxes 23,000
Utility Users Taxes 700,000
Property taxes in lieu of motor vehicle 1,188,243
Total subject to the appropriations limit 3,324,493
Appropriations limit 3,617,062
$ Difference 292,569
% Difference 8%
City of Waterford
Calculation of the Appropriation Limit
Consent Item 3f
June 6, 2024
Tina Envia, Finance Manager
City Council Staff Report
Motion: Accepting the Treasurer’s Report for the Quarter Ended March 31, 2024.
SUMMARY:
Accept the Treasurer’s Report for the Quarter that ended March 31, 2024. The report is provided for informational purposes to keep the City Council informed as to the nature of the City’s investments and cash position.
ANALYSIS:
The City Treasurer is required to report quarterly to the City Council on the status of the cash and investments held by the City of Waterford. Attached is the report for the quarter ended March 31, 2024.
Total cash and investments held by the City at March 31, 2024 totaled $9,002,829. The attached report details these amounts by account and Fund. The current investments held by the City of Waterford is in compliance with the Investment Policy and the City has sufficient cash flow to meet the City’s expected expenditures for the next six months.
FISCAL IMPACT:
The report is a disclosure of the cash and investments balance as of March 31, 2024.
ENVIRONMENTAL REVIEW:
N/A
ALTERNATIVES:
1. Do not accept the Treasurer’s Report. This is not recommended, as Section 53646 of the California Government Code states the Treasurer or Chief Fiscal Officer shall render a report to the City Council and City Manager, at least quarterly, detailing information on all securities, investments and moneys of the City.
2. Provide direction to Staff.
3. Accept the Treasurers Report as presented.
ATTACHMENTS:
• Treasurer’s Quarterly Report for the quarter ended March 31, 2024 Prepared By: Tina Envia
Finance Manager
PORTFOLIO Interest Earned Current Prior Quarter
FINANCIAL INSTITUTION YIELD PERCENT for the Quarter Balance Balance Bank of the West - Checking 0.00% 32.60% $ - $ 2,934,853 $ 3,552,885 Bank of the West - Payroll 0.00% 0.00% - $ $ 265 265 $
Chandler Asset Management
CSJVRMA Investment Pool 2.59% 19.65% $ 11,679 $ 1,768,807 $ 1,757,128 State of California - LAIF Funds (PFA) 4.30% 0.84% $ 749 $ 75,326 $ 74,577 State of California - LAIF Funds (City) 4.30% 37.68% $ 33,738 $ 3,391,992 $ 3,358,254 Cash Investments - BMO 0.80% 9.24% (7,605) $ $ 831,586 $ 839,191 TOTAL FOR THE CITY OF WATERFORD 100% $ 38,561 $ 9,002,829 $ 9,582,300The current investments held by the City of Waterford are in compliance with the Investment Policy and the City has sufficient cash flow to meet the City's expected expenditures for thenext six months. The current balance represents the market value of the investments for all accounts except for the Investments - Bank of the West which are reflected at cost.
Supplemental information is provided concerning the market value of that account.
TREASURER'S QUARTERLY REPORT
March 31, 2024
City of Waterford
Cash Balance By Fund
Treasurers Report 3-31-2024
Fund Fund General/Investments Payroll Laif
Number Description Balance Balance WPFA Total
1010 General Fund 5,472,923 265 5,473,188
2005 Special Business Pilot Program 35,348 35,348
2010 Abandoned Vehicle Abatement 32,800 32,800
2030 CDBG Rehab Grant 0 0
2050 Gas Tax (1) (167,671) (167,671)
2060 Housing Rehab Loans 0 0
2070 HCD Home Program 380,510 380,510
2080 CDBG Consortium (3) (272,764) (272,764)
2091 Impact Fee Admin/Planning 27,252 27,252
2092 Impact Fee City Facilities 1,059 1,059
2093 Impact Fee Water 0 0
2100 Impact Fees Due to County 0 0
2110 Impact Fee Drainage 5,982 5,982
2121 Impact Fee Sewer Collection 40,261 40,261
2131 Impact Fee Parks and Rec 142,876 142,876
2151 Impact Fee Police 0 0
2170 Impact Fee Public Works 0 0
2171 Impact Fee Traffic 752,050 752,050
2191 Impact Fee Wastewater 382,894 382,894
2210 Lighting Landscaping District (4) (12,613) (12,613) 2230 Lighting District 123,487 123,487
2240 CFD 2019-1 12,803 12,803
2270 Local Transportation Fund 0 0
2290 Parks & Recreation Programs 1,434 1,434
2330 RDA Obligation Retirement Fund (2) (47,685) (47,685) 4350 Wastewater Improvements (5) (20,389) (20,389)
5050 Wastewater Treatment Plant 474,837 474,837
5070 Riverpoint Water System 48,376 48,376
5071 Waterford Water System 886,723 886,723
5072 Hickman Water System 66,931 66,931
5075 Waterford Water CIP (5) (3,613) (3,613)
5076 Hickman Water CIP (5) (3,561) (3,561)
5090 Waterford Public Financing Authority 389,809 75,326 465,135 6310 CIP Streets 152,113 152,113
6320 CIP Streets Measure L 39,887 39,887
6580 CIP Parks (3) (14,821) (14,821)
$ 8,927,238 265$ 75,326$ $ 9,002,829
From Summary: 9,002,829 $
Difference $ -
(1) Collection of Gas Tax funds will cover the deficit. (2)Tax Increment will cover shortfall.
(3) Grant funds will cover the deficit.
(4) Future assessment collections will cover the deficit. (5) CIP reserve transfer will cover the deficit.
Public Hearing 5a
June 6, 2024
Mike Pitcock, City Manager
City Council Staff Report
Resolution: Approving Resolution 2024-28, Adopting the Sewer Rate Schedule, Fees and Charges for Sewer Service in the City of Waterford and Accepting the Final Sewer Rate and Fee Study (2024)
SUMMARY:
The Council is being asked to approve a resolution adopting the sewer rate schedule, fees and charges for sewer service in the City of Waterford and accept the Final Sewer Rate and Fee Study (2024) ANALYSIS:
The Wastewater fund reserves have been dwindling in recent years as operational and capital expenses have increased. The last wastewater rate increase occurred in July 2019 and when developing the 2024/2025 budget, it became apparent that the fund was in need of additional revenue resources. Included in this year’s budget was funding to prepare a rate study and on October 19, 2023 council approved an agreement with Lechowicz & Tseng Municipal Consultants (LTMC) of Alameda, California in the amount of $24,860 to review the current operational and capital needs and make recommendations on possible rate adjustments.
LTMC has been working with City of Waterford staff and our City Engineer and has developed a 5 year operational and Capital budget projection plan. Based on these estimated budget needs, LTMC calculated the revenues required and developed 2 rate options for council’s consideration. At the March 7, 2024 Council meeting, Council determined that Option 1, a continuation of the current flat rate fee structure, was the best option. The following chart shows the proposed year 1 residential fee increases for Option 1 as compared to neighboring communities:
Following Council’s direction on March 7, 2024, LTMC mailed notices to all sewer rate payers in Waterford notifying them of the proposed rate increase and protest options available to them in accordance with Proposition 2018. Tonight, a public hearing will provide the community with an opportunity to address the council on the proposed increase and file formal written protests. A total of 1,295 written protests are required to block the rate increase. Should we receive less than 1,295 written protests, council may act on the proposed resolution. If the council approves the resolution, the new rates will go into effect on July 1, 2024.
FISCAL IMPACT:
It is estimated that Option 1 will net revenue as estimated in the table below:
Year Estimated Revenue
FY 2023/2024 (Current Budget Year) $1,595,900
FY 2024/2025 $1,992,900
FY 2025/2026 $2,191,400
FY 2026/2027 $2,256,900
FY 2027/2028 $2,324,400
FY 2028/2029 $2,393,900
ENVIRONMENTAL REVIEW:
The City finds and determines with certainty that the rate increase is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3), and that the activity is covered under the general rule that CEQA applies to only projects which have the potential for causing a significant effect on the environment. All capital improvement projects funded in the future will be required to undergo further CEQA review.
ALTERNATIVES:
1. Not approve the rate increase. This option is not recommended as the Sewer Fund is financially stressed and increases to operational costs and capital needs will not be able to be met with the current rates in place.
ATTACHMENTS:
• Notice of Public Hearing
• Resolution 2024-28, Adopting the Sewer Rate Schedule Fees and Charges for Sewer Service in the City of Waterford and accepting the Final Sewer Rate and Fee Study (2024). • Final Sewer Rate and Fee Study 2024
City of Waterford
101 E Street
Waterford, CA 95386
(209) 874-2328
Name
Address
City, State ZIP
NOTICE OF PUBLIC HEARING REGARDING
PROPOSED ADJUSTMENTS TO SEWER RATES
Thursday, June 6, 2024 at 6:30 pm
at Waterford City Hall, Council Chambers, 101 E Street, Waterford CA The City of Waterford (City) provides sewer (wastewater) service to approximately 2,600 customers including homes and businesses throughout the community. The City’s sewer system relies on rates paid by customers to fund the costs of running the system and does not receive any property tax revenue. Rate adjustments are needed to keep up with cost increases and keep the utility in good working condition. The City Council will hold a public hearing on June 6, 2024 to consider sewer rate changes for the next five years. You are receiving this notice because you are either a City utility customer or you own property receiving City wastewater service.
Why is a sewer rate change needed?
Rate increases are needed to fund sewer utility employees, upkeep, and supplies as well as pay down debt and make improvements to the sewer system. Rates will fund pipeline replacements, sludge removal from the treatment plant, and a new sewer cleaning truck called a vactor truck. The City’s current vactor truck is nearly 20 years old, is in poor condition, and breaks down frequently. By funding these expenses, the City will avoid sewer leaks and costly emergency repairs.
Proposed Monthly Sewer Rates
The City hired a rate consultant to review how different types of customers use the sewer system and how much they should be charged. Customers that heavily use the sewer system are proposed to be charged more than customers who flush a small amount of wastewater into the sewers. The proposed sewer rates are shown in the table on the following page. If adopted by City Council, the new rates would go into effect July 1 of each year. The first increase would occur July 1, 2024.
Proposed Monthly Sewer Rates
PROPOSED MONTHLY RATES
Customer Class
Billing Unit
Description
Current
Rate
Jul 1,
2024
Jul 1,
2025
Jul 1,
2026
Jul 1,
2027
Jul 1,
2028
Single Family per dwelling unit $51.36 $64.18 $70.60 $72.72 $74.90 $77.15 Multifamily per dwelling unit $46.65 $59.69 $65.66 $67.63 $69.66 $71.75 Beauty Salon/Barber per basin $22.75 $26.95 $29.65 $30.54 $31.46 $32.40 Car wash per bay $32.31 $35.72 $39.29 $40.47 $41.68 $42.93 Church per 100 people $38.86 $48.31 $53.14 $54.73 $56.37 $58.06 Commercial - Flat per account $44.14 $44.55 $49.01 $50.48 $51.99 $53.55 Fast Food per account $64.81 $65.68 $65.87 $66.74 $67.61 $69.14 Gas Station per pump $18.20 $19.52 $21.47 $22.11 $22.77 $23.45 Health Services per account $50.94 $64.47 $70.92 $73.05 $75.24 $77.50 Industrial per account $77.69 $99.30 $109.23 $112.51 $115.89 $119.37 Laundromat per washer $13.37 $15.72 $17.29 $17.81 $18.34 $18.89 Major Food Market per 1,000 sq ft $47.82 $61.49 $67.64 $69.67 $71.76 $73.91 Pharmacy per account $44.14 $54.53 $59.98 $61.78 $63.63 $65.54 Professional Service per account $44.14 $54.53 $59.98 $61.78 $63.63 $65.54 Restaurant per seat $4.22 $5.16 $5.68 $5.85 $6.03 $6.21 Retail per account $44.14 $58.51 $64.36 $66.29 $68.28 $70.33 School per school $1,033.45 $1,265.25 $1,391.78 $1,433.53 $1,476.54 $1,520.84 Bill Assistance
The City offers a utility bill assistance program for seniors and low-income residents. Qualifying customers receive a $10 per month discount on their total utility bill. Additional information is provided on the reverse side of your City of Waterford utility bill or call (209) 874-2328.
How do I file a protest or participate in the public hearing? The provisions of Proposition 218 provide that certain types of “Property Related Fees” such as sewer rates are subject to a “majority protest” process. Under the majority protest process, any property owner or customer of record may submit a written protest for the proposed increases; provided, however, that only one protest will be counted per identified parcel. If protests are filed on behalf of a majority of the parcels subject to the rates, the City cannot adopt the proposed rates. Please see the next page for a description of protest procedures.
Every written protest MUST include ALL of the following to be counted:
1. A statement against the proposed sewer rates
2. Name of the recorded owner or customer of record who is submitting the protest;
3. Identification of assessor’s parcel number or street address of the parcel with respect to which the protest is made; and an
4. Original signature and legibly printed name of the record owner or customer of record who is submitting the protest.
Written protests may be submitted by:
1. Mail to - Prop 218 Protest, 101 E Street, Waterford, CA 95386; or
2. In-person delivery during normal business hours to, 101 E Street, Waterford, CA 95386; or
3. In-person at the Public Hearing, prior to the conclusion of the Public Hearing.
Regardless of how the written protest is submitted, it must be received by the City prior to the conclusion of the public comment portion of the Public Hearing on June 6, 2024. (Postmark dates will not be accepted.) Any protest submitted via e‐mail or other electronic means will not be accepted. Please identify on the front of the envelope for any written protest, whether mailed or submitted in person to the City, that the enclosed protest is for the Public Hearing on Sewer Rate Increases. Oral comments at the Public Hearing will not qualify as formal protests unless accompanied by a written protest.
The City will hold the Public Hearing on June 6, 2024 at 6:30 pm. The City Council will review the amount of the rates as well as the methodology for calculating the proposed rates. At the conclusion of the hearing, protests will be counted and validated. If protests are filed on behalf of a majority of the parcels subject to the rates before the end of the Public Hearing, the City cannot adopt the proposed rates. If a majority of the parcels do not protest the proposed increase, the City has the authority to adopt the proposed sewer rates. The first rate change, if enacted, will go into effect on or after July 1, 2024.
Additionally, pursuant to California Government Code 53759, there is a 120-day statute of limitations for challenging any new, increased, or extended fee, adopted, modified, or amended after January 1, 2022.
Ciudad de Waterford
101 E Street
Waterford, CA 95386
(209) 874-2328
AVISO DE AUDIENCIA PÚBLICA SOBRE
LOS AJUSTES PROPUESTOS EN LAS TARIFAS DE ALCANTARILLADO Jueves, 6 de junio de 2024 a las 6:30 pm
en el salón del Concejo (Council Chambers) del Ayuntamiento de la Ciudad de Waterford, 101 E Street, Waterford CA
La Ciudad de Waterford (Ciudad) suministra servicio de alcantarillado (aguas residuales) a aproximadamente 2,600 clientes incluyendo viviendas y negocios de toda la comunidad. El servicio público de alcantarillado de la Ciudad depende de las tarifas pagadas por los clientes para financiar los costos de funcionamiento del sistema y no recibe ningún ingreso a través de los impuestos sobre la propiedad. Los ajustes de tarifas son necesarios para hacer frente a los aumentos de costos y mantener el servicio público de alcantarillado en buenas condiciones de funcionamiento. El Concejo Municipal organizará una audiencia pública el 6 de junio de 2024 para poner en consideración los cambios en las tarifas de alcantarillado durante los próximos cinco años. Usted ha recibido este aviso porque usted es cliente de alcantarillado de la Ciudad o porque usted es dueño de una propiedad que recibe servicios públicos por parte de la Ciudad. ¿Por qué es necesario modificar las tarifas de alcantarillado? Los aumentos de tarifas son necesarios para financiar a los empleados, el mantenimiento y los suministros del servicio de alcantarillado, así como para amortizar la deuda y realizar mejoras en el sistema del alcantarillado. Las tarifas financiarán la sustitución de tuberías, la eliminación de lodos de la planta de tratamiento y un nuevo camión de limpieza de alcantarillado llamado camión vactor. El actual camión vactor de la Ciudad tiene casi 20 años, está en mal estado y se avería con frecuencia. Al financiar estos gastos, la Ciudad evitará fugas en el sistema de alcantarillado y costosas reparaciones de emergencia.
Tarifas de alcantarillado propuestas
La Ciudad contrató a un asesor en tarifas para evaluar la manera en que los diferentes tipos de clientes utilizan el sistema de alcantarillado y cuánto se les debería cobrar. Se propone cobrar más a los clientes que desechan una cantidad elevada de aguas residuales en el sistema que a los que desechan una pequeña cantidad de aguas residuales en el alcantarillado. Las tarifas de alcantarillado propuestas se muestran en el cuadro que se incluye en la página siguiente.
De ser adoptadas por el Concejo Municipal, las nuevas tarifas entrarían en vigor el 1 de julio de cada año. El primer aumento ocurriría el 1 de julio de 2024.
Tarifas de alcantarillado propuestas
Descripción de
la unidad de
facturación
TARIFAS MENSUALES PROPUESTAS
Tipo de cliente
Tarifa
actual
1 de julio
de 2024
1 de julio
de 2025
1 de julio
de 2026
1 de julio
de 2027
1 de julio
de 2028
Residencial unifamiliar por vivienda $51.36 $64.18 $70.60 $72.72 $74.90 $77.15 Residencial multifamiliar por vivienda $46.65 $59.69 $65.66 $67.63 $69.66 $71.75 Salón de
belleza/Barbería por lavabo $22.75 $26.95 $29.65 $30.54 $31.46 $32.40 Lavado de automóviles por espacio $32.31 $35.72 $39.29 $40.47 $41.68 $42.93 Iglesia por 100 personas $38.86 $48.31 $53.14 $54.73 $56.37 $58.06 Comercial - Fija por cuenta $44.14 $44.55 $49.01 $50.48 $51.99 $53.55 Comida rápida por cuenta $64.81 $65.68 $65.87 $66.74 $67.61 $69.14 Gasolinera por bomba $18.20 $19.52 $21.47 $22.11 $22.77 $23.45 Servicios de salud por cuenta $50.94 $64.47 $70.92 $73.05 $75.24 $77.50 Industrial por cuenta $77.69 $99.30 $109.23 $112.51 $115.89 $119.37 Lavandería por lavadora $13.37 $15.72 $17.29 $17.81 $18.34 $18.89 Tienda de alimentos
grande
por 1,000 pies
cuadrados $47.82 $61.49 $67.64 $69.67 $71.76 $73.91
Farmacia por cuenta $44.14 $54.53 $59.98 $61.78 $63.63 $65.54 Servicio profesional por cuenta $44.14 $54.53 $59.98 $61.78 $63.63 $65.54 Restaurante por asiento $4.22 $5.16 $5.68 $5.85 $6.03 $6.21 Tienda minorista por cuenta $44.14 $58.51 $64.36 $66.29 $68.28 $70.33 Escuela por escuela $1,033.45 $1,265.25 $1,391.78 $1,433.53 $1,476.54 $1,520.84 Asistencia en el pago de facturas
La Ciudad ofrece un programa de asistencia para pagar la factura de servicios públicos a disposición de personas mayores y residentes de bajos ingresos. Los clientes que reúnen los requisitos reciben un descuento de $10 al mes en el total de su factura de servicios públicos.
Se proporciona información adicional en el reverso de su factura de servicios públicos de la Ciudad de Waterford o llamando al (209) 874-2328.
¿Como se presenta una protesta o se participa en la audiencia pública? Las estipulaciones de la Proposición 218 establecen que ciertos tipos de “Cargos Relacionados con la Propiedad” como las tarifas de alcantarillado están sujetos a un proceso de “protesta mayoritaria”. Bajo el proceso de protestas mayoritarias, cualquier propietario o cliente registrado podrá presentar una protesta por escrito contra los aumentos propuestos; sin embargo, solo se contará una sola protesta por parcela identificada. Si se presentan protestas en nombre de la mayoría de las parcelas sujetas a las tarifas, la Ciudad no puede adoptar las tarifas propuestas.
En la página siguiente encontrará una descripción de los procedimientos de protesta.
Cada protesta escrita DEBE incluir TODO lo siguiente para ser contada:
1. Una declaración en contra de las tarifas propuestas de alcantarillado;
2. Nombre del propietario o cliente registrado quien presenta la protesta;
3. Identificación del número de la parcela del tasador o la dirección de la calle de la parcela con respeto a la cual se realiza la protesta; y una
4. Firma original y nombre en letra de imprenta legible del propietario o cliente registrado que presenta la protesta.
Las protestas por escrito pueden ser enviadas por:
1. Enviada por correo al Prop 218 Protest, 101 E Street, Waterford, CA 95386; o
2. Entrega en persona en 101 E St, Waterford, CA 95386 durante el horario comercial normal; o
3. Entrega en persona durante la audiencia pública antes de la conclusión de la audiencia pública
Independientemente de cómo se presenta la protesta por escrito, la Ciudad debe recibirla antes de que concluya la parte de comentarios públicos de la audiencia el 6 de junio de 2024. (No se aceptarán las fechas de matasellos). Cualquier protesta enviada por correo electrónico o cualquier otro medio electrónico no será aceptada. Favor de indicar en el frente del sobre para cualquier protesta escrita, ya sea enviada por correo o entregada en persona, que la protesta adjunta es para la Audiencia Pública sobre los Aumentos en las Tarifas de Alcantarillado. Los comentarios orales durante la audiencia pública no calificarán como protestas formales a menos que vayan acompañados de una protesta por escrito.
La Ciudad llevará a cabo la audiencia pública el 6 de junio de 2024, a las 6:30 p.m. El Concejo Municipal va a revisar la suma de las tarifas propuestas tanto como la metodología que se usa para calcular las tarifas. Al concluir la audiencia, las protestas presentadas se van a validar para determinar un conteo final. Si la mayoría de los propietarios o clientes registrados presentan protestas por escrito en contra de las tarifas propuestas antes del final de la audiencia pública, la Ciudad no estará autorizada a imponer las tarifas propuestas. Si la mayoría de los clientes o propietarios registrados no presentan protestas por escrito contra las tarifas propuestas, la Ciudad estará autorizada a imponer las tarifas propuestas. Si se adopta, el primer cambio de tarifas entrará en vigor a partir del 1 de julio de 2024.
Además, de conformidad con el Código de Gobierno de California 53759, existe un plazo de prescripción de 120 días para impugnar cualquier tarifa nueva, aumentada o ampliada, adoptada, modificada o enmendada después del 1 de enero de 2022.
WATERFORD CITY COUNCIL
RESOLUTION NO. 2024-28
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATERFORD ADOPTING THE
SEWER RATE SCHEDULE, FEES AND CHARGES FOR SEWER SERVICE IN THE CITY OF WATERFORD AND ACCEPTING THE FINAL SEWER RATE AND FEE STUDY (2024) WHEREAS, notice has been given that a public hearing will be held on June 6, 2024 on the necessity to increase the sewer service and use charges and that a public hearing notice has been duly published in accordance with the requirements of the California Constitution, Article XIIID, section 6 (Proposition 218); and
WHEREAS, the California Constitution, Article XIIID, section 6 (Proposition 218) requires the City to hold a public hearing on any proposed sewer service and use charge schedule, and to mail written notice at least forty-five days prior to holding the public hearing; and WHEREAS, notice of a proposed change in sewer fees, required under section 6(a) of Article XIIID of the California Constitution shall be mailed to all owners of record of each identified parcel, as provided in Government Code § 53750(g) and (j), and all sewer customers of the City as reflected in the billing records of the City at the time the notice is given and that notice shall be mailed at least forty-five days prior to the date of the public hearing on the proposed fees; and WHEREAS, in accordance with Proposition 218, any property owner or utility customer may submit a written protest to the City Clerk prior to the conclusion of the public hearing to be held on June 6, 2024; and
WHEREAS, notice of the proposed sewer rate increase, notice of public hearing and a protest form was mailed out to all water customers of the City of Waterford as reflected in the billing records of the City on April 19, 2024; and
WHEREAS, the Waterford City Council contracted with Lechowicz & Tseng Municipal Consultants (LTMC) of Oakland, California to review the current operational and capital needs and make recommendations on possible rate adjustments; and
WHEREAS, the City Council determined the sewer rates, fees and charges established in the sewer rate and fee study were to fund operation, maintenance and repair, and to meet financial reserve needs and requirements, and to obtain funds for capital projects necessary to maintain service within existing service areas; and
WHEREAS, the City Council further determined the rates, fees and charges, and rate schedule was in compliance with all laws pertaining to the assessment of such charges.
NOW, THEREFORE, BE IT RESOLVED,
1. The City Council of the City of Waterford finds that a majority protest in accordance with Article XIII D, § 6(a) of the California Constitution (Proposition 218), does not exist with respect to the proposed sewer service and use charges rate increase.
2. That the fees and charges established by this resolution do not exceed the estimated amounts required to provide the services for which the fees and charges are levied and the City Council hereby approves the sewer rate increase set to occur on July 1, 2024 which is identified in the Final Sewer Rate and Fee Study dated March 21, 2024 for FY 2024-25 through FY 2028-29.
3. The Waterford City Council finds that:
RESOLUTION 2024-28
(a) the revenues derived from the charges will not exceed the funds required to provide the sewer service.
(b) the revenues derived from the charges will not be used for any purpose other than that for which the charges are imposed.
(c) the amount of a charge imposed upon a consumer will not exceed the proportional cost of the sewer services attributable to the consumer. (d) the charges are imposed only in as much as the sewer services are used by, or immediately available to the consumer.
4. That the foregoing increase of sewer service and use charges rates for the City of Waterford sewer system are for the purpose of meeting operating expenses of the City, purchasing and leasing supplies, equipment and materials, meeting financial reserve needs and requirements and to obtain funds for capital projects necessary to maintain service within existing service areas.
NOW, THEREFORE, BE IT FURTHER RESOLVED, that the City Council of the City of Waterford approves the City of Waterford Sewer Rate and Fee Study (2024) and directs staff to proceed with the Proposition 218 rate adoption process.
The foregoing Resolution was passed and adopted by the City Council of the City of Waterford at a regular meeting thereof held on the 6
th day of June 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
CITY OF WATERFORD
CHARLIE GOEKEN
Mayor
ATTEST: APPROVED AS TO FORM:
PATRICIA KRAUSE, CMC CORBETT J. BROWNING
City Clerk City Attorney
City of Waterford
Sewer Rate and Fee Study
FINAL REPORT
March 21, 2024
909 Marina Village Parkway #135
Alameda, CA 94501
(510) 545-3182
www.LTmuniconsultants.com
City of Waterford
Sewer Rate and Fee Study 2024
TABLE OF CONTENTS
SECTION 1: INTRODUCTION AND EXECUTIVE SUMMARY .............................................................. 1
1.1 Background ............................................................................................................................... 1
1.2 Requirements of Proposition 218 ............................................................................................. 1
1.3 Rate Study Process .................................................................................................................... 3
1.4 Proposed Rates ......................................................................................................................... 4 SECTION 2: CURRENT RATES AND CUSTOMER BASE ..................................................................... 6
2.1 Current Sewer Rates and Customer Base ................................................................................. 6
2.2 Total System Flows and Loads .................................................................................................. 7 SECTION 3: REVENUE REQUIREMENT ............................................................................................ 9
3.1 Revenues ................................................................................................................................... 9
3.2 Operations................................................................................................................................. 9
3.3 Capital ....................................................................................................................................... 9
3.4 Cash Flow ................................................................................................................................ 11 SECTION 4: COST ALLOCATION .................................................................................................... 15
4.1 Methodology ........................................................................................................................... 15
4.2 Cost Allocation Results ............................................................................................................ 16 SECTION 5: RATE DESIGN ............................................................................................................. 18
5.1 Rate Structure Considerations ................................................................................................ 18
5.2 Unit Cost Calculation ............................................................................................................... 18
5.3 Proposed Sewer Rates ............................................................................................................ 19
LIST OF TABLES
Table 1: Proposed Monthly Sewer Rates ...................................................................................................... 4 Table 2: Current Sewer Rates and Rate Revenues ........................................................................................ 6 Table 3: Total Flow and Load Estimates ........................................................................................................ 8 Table 4: Capital Improvement Plan ............................................................................................................. 10 Table 5: Operations Cash Flow Analysis...................................................................................................... 12 Table 6: Capital Cash Flow Analysis ............................................................................................................ 13 Table 7: Debt Service Coverage .................................................................................................................. 14 Table 8: Cost Allocation .............................................................................................................................. 17 Table 9: Unit Cost Calculation ..................................................................................................................... 18 Table 10: Current and FY2025 Proposed Rate Comparison ........................................................................ 19 Table 11: 5-Year Proposed Rate Plan .......................................................................................................... 20 City of Waterford Page 1
Sewer Rate and Fee Study 2024
SECTION 1: INTRODUCTION AND EXECUTIVE SUMMARY
1.1 Background
The City of Waterford (City) provides sewer collection, treatment, and disposal service to about 2,600 accounts. The collection system is comprised of clay or polyvinyl chloride pipe varying in size from 6 inches to 12 inches. Wastewater is conveyed by gravity lines as well as force mains from 3 lift stations to the wastewater treatment plant for treatment through a series of 5 ponds. The current wastewater treatment plant has a 1 million gallon per day (MGD) capacity and currently treats an average flow of
0.57 million gallons per day (MGD). Treated wastewater is then pumped under the Tuolumne River to evaporation ponds.
The City last conducted an in-depth rate study in 2019 to review the cost of service and design appropriate rates and charges. Based on the results of that study, sewer rates have increased each July 1 from 2019 through 2023. Current sewer rate revenues are adequate to cover operations and debt service costs. However, rate changes are needed to keep up with inflationary operating cost increases and, more significantly, to fund necessary capital improvements. The City’s rate structure consists of a fixed monthly bill for each customer based on customer class. The sewer rate structure is not proposed to be adjusted, but this study offers an updated analysis of the underlying wastewater flows and pollutant loadings of each customer class and recommends rate increases for the next five years.
1.2 Requirements of Proposition 218
Proposition 218, the “Right to Vote on Taxes Act”, was approved by California voters in November 1996 and is codified as Articles XIIIC and XIIID of the California Constitution. Proposition 218 establishes requirements for imposing any new or increasing any existing property-related fees and charges. For many years, there was no legal consensus on whether water and sewer service fees met the definition of “property-related fees.” In July 2006, the California Supreme Court essentially confirmed that Proposition 218 applies to water and wastewater (sewer) service fees.
The City must follow the procedural requirements of Proposition 218 for all utility rate increases. These requirements include:
1. Noticing Requirement – The City must mail a notice of the proposed rate increases to all affected property owners or ratepayers. The notice must specify the amount of the fee, the basis upon which it was calculated, the reason for the fee, and the date/time/location of a public rate hearing at which the proposed rates will be considered/adopted.
2. Public Hearing – The City must hold a public hearing prior to adopting the proposed rate increases. The public hearing must be held not less than 45 days after the required notices are mailed.
3. Rate Increases are Subject to Majority Protest – At the public hearing, the proposed rate increases are subject to majority protest. If more than 50% of affected property owners or City of Waterford Page 2
Sewer Rate and Fee Study 2024
ratepayers submit written protests against the proposed rate increases, the increases cannot be adopted.
Proposition 218 also established substantive requirements that apply to sewer rates and charges, including:
1. Cost of Service - Revenues derived from the fee or charge cannot exceed the funds required to provide the service. In essence, fees cannot exceed the “cost of service”.
2. Intended Purpose - Revenues derived from the fee or charge can only be used for the purpose for which the fee was imposed.
3. Proportional Cost Recovery - The amount of the fee or charge levied on any customer shall not exceed the proportional cost of service attributable to that customer.
4. Availability of Service - No fee or charge may be imposed for a service unless that service is used by, or immediately available to, the owner of the property.
5. General Government Services - No fee or charge may be imposed for general governmental services where the service is available to the public at large.
Charges for sewer service are exempt from additional voting requirements of Proposition 218, provided the charges do not exceed the cost of providing service and are adopted pursuant to procedural requirements of Proposition 218.
City of Waterford Page 3
Sewer Rate and Fee Study 2024
1.3 Rate Study Process
This section details the development of the City’s sewer rates via the Proposition 218 process as shown in the following figure.
Figure 1: Comprehensive Cost of Service Study Process
The following is a brief description of the rate study process:
Revenue Requirements - Revenue requirements are analyzed via a financial plan developed from the Wastewater Fund budget. Based on the best information currently available, the financial plan incorporates projected operations and maintenance costs, capital expenditures, and debt service to estimate annual revenue requirements. The plan serves as a roadmap for funding the City’s future operating and capital programs while maintaining long-term fiscal stability.
Cost of Service Allocation - The cost of service process builds on the financial plan analysis and assigns wastewater system costs to functional cost components: customer service, flow, and wastewater pollutant strength.
City of Waterford Page 4
Sewer Rate and Fee Study 2024
Rate Design - Rate design involves developing a rate structure that proportionately recovers costs from customers. Final rate recommendations are designed to (a) fund the utilities’ shortand long-term costs of providing service; (b) proportionately allocate costs to all customers and customer classes; and (c) comply with the substantive requirements of Proposition 218.
1.4 Proposed Rates
The findings and recommendations presented in this report were developed with substantial input from City staff and City Council. Current and proposed monthly sewer rates are provided below in Table 1.
Rate changes are proposed to be implemented July 1 of each year for the next five years.
Table 1: Proposed Monthly Sewer Rates
Sewer Rate and Fee Study
City of Waterford
PROPOSED
Customer Class
Billing Unit
Description
Current
Rate
Jul 1,
2024
Jul 1,
2025
Jul 1,
2026
Jul 1,
2027
Jul 1,
2028
Single Family Residential per dwelling unit $51.36 $64.18 $70.60 $72.72 $74.90 $77.15 Multifamily Residential per dwelling unit $46.65 $59.69 $65.66 $67.63 $69.66 $71.75 Beauty Salon/Barber per basin $22.75 $26.95 $29.65 $30.54 $31.46 $32.40 Car wash per bay $32.31 $35.72 $39.29 $40.47 $41.68 $42.93 Church per 100 people $38.86 $48.31 $53.14 $54.73 $56.37 $58.06 Commercial - Flat per account $44.14 $44.55 $49.01 $50.48 $51.99 $53.55 Fast Food per account $64.81 $65.68 $65.87 $66.74 $67.61 $69.14 Gas Station per pump $18.20 $19.52 $21.47 $22.11 $22.77 $23.45 Health Services per account $50.94 $64.47 $70.92 $73.05 $75.24 $77.50 Industrial per account $77.69 $99.30 $109.23 $112.51 $115.89 $119.37 Laundromat per washer $13.37 $15.72 $17.29 $17.81 $18.34 $18.89 Major Food Market per 1,000 sq ft $47.82 $61.49 $67.64 $69.67 $71.76 $73.91 Pharmacy/Prof Service per account $44.14 $54.53 $59.98 $61.78 $63.63 $65.54 Restaurant per seat $4.22 $5.16 $5.68 $5.85 $6.03 $6.21 Retail per account $44.14 $58.51 $64.36 $66.29 $68.28 $70.33 School per school $1,033.45 $1,265.25 $1,391.78 $1,433.53 $1,476.54 $1,520.84 City of Waterford Page 5
Sewer Rate and Fee Study 2024
A sewer bill survey was conducted to compare the City of Waterford’s current and proposed bill with other local agencies. Currently, the City’s sewer bill is in the mid-range for the region. With the proposed rate increase, the City’s single family residential sewer bill will be in the upper mid-range.
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Sewer Rate and Fee Study 2024
SECTION 2: CURRENT RATES AND CUSTOMER BASE
This section provides an overview of the City’s sewer rates, customer base, and current rate revenues.
2.1 Current Sewer Rates and Customer Base
The City charges all customers fixed monthly rates for sewer service. The current sewer rates have been in place since July 1, 2023. Single family residential customers pay $51.36 per dwelling unit. Nonresidential customers pay rates based on the type and size of the establishment. For example, beauty salons pay rates based on the number of wash basins and restaurants pay charges based on the number of seats. The City provides service to about 2,600 accounts. Table 2 provides the number of billing units and estimated sewer revenues for fiscal year (FY) 2024 by customer class. The City will generate an estimated $1.6 million in sewer service charge revenues. Single family residential customers provide about 85% of the revenues, multifamily residential customers provide about 8% of the revenues, commercial customers provide about 4%, and churches and schools provide about 3%.
Table 2: Current Sewer Rates and Rate Revenues
Sewer Rate and Fee Study
City of Waterford
Customer Class
Billing Unit
Description
# of
Billing
Units
Current Rate
(July 1, 2023)
Estimated
FY2024
Revenues
% of
Total
Single Family Residential [1] per dwelling unit 2,249 $51.36 $1,385,989 85.1% Multifamily Residential [1] per dwelling unit 220 $46.65 $123,335 7.6% Beauty Salon/Barber per basin 3 $22.75 $803 0.0%
Car wash per bay 5 $32.31 $1,939 0.1%
Church per 100 people 25 $38.86 $11,658 0.7%
Commercial - Flat per account 13 $44.14 $6,870 0.4%
Fast Food per account 1 $64.81 $778 0.0%
Gas Station per pump 16 $18.20 $3,494 0.2%
Health Services per account 4 $50.94 $2,445 0.2%
Industrial per account 3 $77.69 $2,346 0.1%
Laundromat per washer 26 $13.37 $4,171 0.3%
Major Food Market per 1,000 sq ft 33 $47.82 $18,759 1.2% Pharmacy/Prof Service per account 5 $44.14 $2,648 0.2%
Restaurant per seat 335 $4.22 $16,964 1.0%
Retail per account 18 $44.14 $9,534 0.6%
School per school 2 $1,033.45 $37,204 2.3%
Total 2,958 $1,628,939 100.0%
1 - Number of accounts is number of dwelling units
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Sewer Rate and Fee Study 2024
2.2 Total System Flows and Loads
The City does not directly meter the wastewater flow of individual utility accounts. However, water use can be used as a proxy for sewer flow. Many customers typically have high water use in the summer due to irrigation for landscaping. This water use occurs outdoors and does not flow into the sewer system.
Therefore, it is necessary to isolate low water use periods during the winter to better estimate water use that flows into the sewer. As part of the rate study process, water usage data for 2019 through 2023 was analyzed to estimate sewer flow based on winter water use. The average single family residential sewer flow is estimated as 8.8 hundred cubic feet (HCF) per month (or 220 gallons per day) and the estimated multifamily residential sewer flow per dwelling unit is 8.0 HCF per month (about 200 gallons per day). Water usage data over the same period was also analyzed for commercial customer classes.
Total system flows and pollutant loads are estimated in Table 3. Pollutant loads consist of biochemical oxygen demand (BOD) and total suspended solids (TSS). The loading for residential customers is assumed to be 270 milligrams per liter (mg/l) for BOD and 310 mg/l for TSS. Loading estimates for nonresidential customers is based on general industry guidelines. The estimates shown below result in a total calculated flow of about 0.592 million gallons per day (MGD). This is roughly equal to the actual flow of 0.565 MGD. To be fiscally conservative, it is assumed that the City will experience little to no growth over the next five years. Therefore, the flows and loads shown in Table 3 are assumed to remain constant through FY2029.
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Sewer Rate and Fee Study 2024
Table 3: Total Flow and Load Estimates
Sewer Rate and Fee Study
City of Waterford
Customer Class
Billing Unit
Description
Billing Unit
Count
Flow (gallons
per day)
BOD
(mg/l)
TSS
(mg/l)
Flow (gallons
per year)
BOD
(lbs/yr)
TSS
(lbs/yr)
Single Family Residential per dwelling unit 2,249 220 270 310 180,579,722 406,893 467,174 Multifamily Residential per dwelling unit 220 200 270 310 16,083,363 36,240 41,609 Beauty Salon/Barber per basin 3 85 200 200 91,220 152 152 Car wash per bay 5 150 200 200 273,750 457 457
Church per 100 people 25 225 130 130 2,053,125 2,227 2,227 Commercial - Flat per account 13 150 200 200 708,256 1,182 1,182 Fast Food per account 1 175 400 300 63,875 213 160
Gas Station per pump 16 75 200 200 438,000 731 731
Health Services per account 4 250 200 200 365,000 609 609 Industrial per account 3 370 300 300 339,911 851 851
Laundromat per washer 26 85 150 110 806,650 1,010 741
Major Food Market per 1,000 sq ft 33 250 400 300 2,982,971 9,958 7,468 Pharmacy/Prof Service per account 5 200 200 200 365,000 609 609 Restaurant per seat 335 20 400 240 2,445,500 8,163 4,898 Retail per account 18 220 200 200 1,445,400 2,412 2,412 School per school 3 6,293 200 200 6,890,835 11,501 11,501 Total 215,932,578 483,210 542,782
estimate 0.592 mgd
actual [1] 0.565 mgd
1 - Average daily mgd data for January through November 2023 provided by City staff 748 gallons = 1 HCF
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Sewer Rate and Fee Study 2024
SECTION 3: REVENUE REQUIREMENT
Proposition 218 requires that utility rates be based on the reasonable cost of providing service to customers. The cost of service includes annual operating expenses, debt service payments, capital projects, and the accumulation of appropriate reserves. The sewer utility cost of service was developed based on the FY2024 adopted budget, capital project list developed by staff, and reserve recommendations based on City policies.
3.1 Revenues
For FY2024, the City budgeted about $1.6 million in Sewer Fund Revenues. The vast majority is made up of monthly service charges paid by ratepayers. Additional minor sources of operating revenues include other charges (such as delinquent penalties), interest earnings, fats, oils, and grease (FOG) permit fees, and miscellaneous.
3.2 Operations
In FY2024, sewer operating expenses total approximately $1.1 million. Major line-items include staffing, an administrative reimbursement for general City overhead (office space at City Hall, utility billing, etc.), equipment, maintenance, and engineering. The Sewer Operating Fund is also responsible for repayment of the 2012 Refunding Bonds in the amount of about $200,000 annually. The last payment will be in FY2028. As needed, rate revenue is transferred annually from the Operations Fund to the Capital Fund to pay for facility improvements. FY2024, about $315,000 will be transferred to the Capital Fund. Total expenses for FY2024 including operating expenses, the debt service payment, and the transfer to the Capital Fund are about $1.6 million.
Beyond FY2024, operating expenses are projected to increase annually based on cost escalation factors estimated by City staff. Staffing expenses are projected to increase by 9.0% for three years, followed by two years of 6.0% increases. Legal expenses and outside agency charges are projected to increase by
3.0% annually. Engineering services are projected to increase by 6.0% annually. Property, vehicle, and equipment maintenance are projected to increase by 7.0% annually. Office supplies and services as well as the administrative reimbursement are projected to increase by 5.0% annually. Electric, gas, and water are projected to increase by 7.5% in FY2025 followed by 5.5% annual increases.
3.3 Capital
The Capital Fund is intended to provide cash flow for the City’s sewer infrastructure repairs and replacements. Revenues include interest earnings on reserves, connection fees from new development, and transfers of rate revenues from the Operations Fund. The Capital Fund is responsible for debt service payments for the PNC equipment lease and Energy Commission loan. Over the next five years, the City expects to fund about $2.78 million in capital improvements and replacements based on a capital improvement plan (CIP) developed by City staff. Major projects include sewer line and manhole replacements, biosolids removal, and purchasing a new vactor truck for sewer cleaning. The CIP also City of Waterford Page 10
Sewer Rate and Fee Study 2024
includes annual funding for miscellaneous and unplanned repairs. Project timing and costs are provided in Table 4 and are summarized in the following figure.
Table 4: Capital Improvement Plan
Sewer Rate and Fee Study
City of Waterford
Budget Projected FY2025 to
Project Name FY2024 FY2025 FY2026 FY2027 FY2028 FY2029 FY2029 total Professional Services 40,000 0 0 0 0 45,000 45,000
Biosolids Removal 0 200,000 0 210,000 0 230,000 640,000 Climber Screens 750,000 0 0 0 0 0 0
Tim Bell Sewer Improvements 457,317 0 0 0 0 0 0
Plant Road Rehab 1,100,000 0 0 0 0 0 0
Monitoring Well 0 0 62,700 0 0 0 62,700
Sewer Line/Manhole Replacement 75,000 150,000 172,500 198,375 228,131 262,351 1,011,357 Miscellaneous Repairs 0 35,500 40,825 46,949 53,991 62,090 239,355 Annual Unplanned Repairs 0 35,000 40,250 46,288 53,231 61,215 235,983 Vehicles (Vactor Truck) 0 275,000 275,000 0 0 0 550,000 Total 2,422,317 695,500 591,275 501,611 335,353 660,656 2,784,395 City of Waterford Page 11
Sewer Rate and Fee Study 2024
3.4 Cash Flow
3.4.1 Cash Flow Objectives
Based on the FY2024 adopted budget, the Sewer Operations Fund is projected to begin FY2025 with a fund balance of about $240,000. Over the five-year rate study period, rate increases are proposed such that the following objectives are met, in order of importance:
1) Fund operating costs
2) Fund debt service payments on outstanding debt
3) Meet or exceed the debt service coverage requirement of 1.25 times the annual payment 4) Fund capital costs via transfers to the Capital Fund 5) The fund balance at the end of each year should meet or exceed the operating reserve fund target of 25 percent of annual operating expenses
Objectives number 2 and 3 listed above reference the pay-down of debt over time. Typically, legal covenants require a debt service coverage ratio of 1.25 times meaning that net operating revenues should exceed the annual debt service payment by 25%.
In addition to funding budgeted expenses, the cost of service includes the funding of adequate reserves.
The current targeted reserve is 25% of annual Operations Fund expenses and it is proposed to be continued over the next five years. This is consistent with the current Water Fund reserve target.
3.4.2 Operations Fund Results
The cash flow of the Operations Fund is provided in Table 5. It is assumed that the first rate increase will go into effect July 1, 2024 and subsequent rate increases will go into effect July 1 of each year thereafter. To cover the costs described above, the FY2025 rate increase is proposed to be a 25.0% increase over current rates. The 25.0% increase is the average increase across all customers. Not all customers will receive exactly a 25.0% increase. The rate change for each customer will depend on that customer’s flow and loading characteristics. To be fiscally conservative, the City is assumed to have little to no growth over the next five years and no new revenues from additional customers connecting to the sewer system.
The major driver for the rate increase is capital improvement funding. As shown in Table 5, the Operations Fund began FY2024 with about $253,000 and is projected to end the year with about $240,000 in fund reserves. Although this covers operating costs, it misses the fund target of $323,000 (25% of expenses) and provides limited funding for capital improvements. Rate increases are needed to fully fund upcoming capital improvement projects and meet the City’s financial targets.
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Table 5: Operations Cash Flow Analysis
Sewer Rate and Fee Study
City of Waterford
Budget Proposition 2018
FY2024 FY2025 FY2026 FY2027 FY2028 FY2029
OPERATIONS FUND (#5050)
Annual Rate Rev Increase 25.0% 10.0% 3.0% 3.0% 3.0%
Cumulative Rate increase 1 25.0% 37.5% 41.6% 45.9% 50.2% Beginning Balance 252,700 240,400 259,100 391,800 494,400 516,500 Revenues
Service Charges 1,628,900 2,036,100 2,239,700 2,306,900 2,376,100 2,447,400 Less 2.5% delinquency (40,700) (50,900) (56,000) (57,700) (59,400) (61,200) Interest Earnings 1,200 1,200 1,200 1,200 1,200 1,200
FOG Permit Fee 1,000 1,000 1,000 1,000 1,000 1,000
Other & Misc. 5,500 5,500 5,500 5,500 5,500 5,500
Total Revenues 1,595,900 1,992,900 2,191,400 2,256,900 2,324,400 2,393,900 Expenses [1]
Staffing 622,300 678,300 739,300 805,800 854,100 905,300 Legal & Other Prof. Service 36,000 37,100 38,200 39,300 40,500 41,700 Engineering Prof. Service 5,000 5,300 5,600 5,900 6,300 6,700 Property & Vehicle Maint 16,000 17,100 18,300 19,600 21,000 22,500 Equipment Maint 35,000 37,500 40,100 42,900 45,900 49,100 Office Supplies & services 69,000 72,500 76,100 79,900 83,900 88,100 Electric, Gas, & Water 75,000 80,600 85,000 89,700 94,600 99,800 Outside Agency Charges 40,000 41,200 42,400 43,700 45,000 46,400 Admin Reimbursement 196,900 206,700 217,000 227,900 239,300 251,300 Total Expenses 1,095,200 1,176,300 1,262,000 1,354,700 1,430,600 1,510,900 Net Operating Revenue 500,700 816,600 929,400 902,200 893,800 883,000 Debt Service - 2012 Bonds 198,400 197,900 196,700 199,600 196,700 0 Debt Coverage Ratio 2.52 4.13 4.72 4.52 4.54 -
Transfer to CIP 314,600 600,000 600,000 600,000 675,000 875,000 Total Expenses 1,608,200 1,974,200 2,058,700 2,154,300 2,302,300 2,385,900 Total Net Revenue (12,300) 18,700 132,700 102,600 22,100 8,000 Ending Fund Balance 240,400 259,100 391,800 494,400 516,500 524,500 Target Balance (25% of Expenses) 323,400 343,600 364,700 388,600 406,800 377,700 Target Met? NO NO YES YES YES YES
Table does not include depreciation which is a non-cash expense 1 - Cost escalation estimated by City staff
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3.4.3 Capital Fund Results
Table 6 provides the Capital Fund cash flow. Due to no or low growth projected over the next five years, it is assumed that the City will not receive connection fee revenues. Thus, capital project funding and capital debt service funding is dependent on transfers of rate revenues from the Operations Fund. As shown in the cash flows, the proposed rate increases are adequate to fully fund capital improvements without having to issue new debt. It should be noted that the Capital Fund is projected to begin FY2025 with about $355,000 in available reserves. Most of this reserve will be spent down in the first three years of the rate study period but will be rebuilt in the final two years.
Table 6: Capital Cash Flow Analysis
Sewer Rate and Fee Study
City of Waterford
Budget Proposition 2018
FY2024 FY2025 FY2026 FY2027 FY2028 FY2029
CAPITAL FUND (#4350)
Beginning Balance 365,500 355,300 149,300 44,300 25,600 244,500 Revenues
Interest Earnings 500 500 500 500 500 500
Transfers In from Operations 314,600 600,000 600,000 600,000 675,000 875,000 Other Transfers 354,800 0 0 0 0 0
Grants 1,850,000 0 0 0 0 0
Total Revenues 2,519,900 600,500 600,500 600,500 675,500 875,500 Total Capital Projects 2,422,300 695,500 591,300 501,600 335,400 660,700 Debt Service
PNC Equipment Lease 24,400 27,600 30,800 34,200 37,800 41,500 Energy Commission Loan 83,400 83,400 83,400 83,400 83,400 83,400 Total Debt Service 107,800 111,000 114,200 117,600 121,200 124,900 Net Revenues (10,200) (206,000) (105,000) (18,700) 218,900 89,900 Ending Fund Balance 355,300 149,300 44,300 25,600 244,500 334,400 City of Waterford Page 14
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3.4.4 Debt Service Coverage
Table 7 provides the combined debt service coverage ratio calculation for the Operations and Capital Funds. Net revenues are projected to provide coverage in excess of 1.25 times the annual payment for each year of the rate study period.
Table 7: Debt Service Coverage
Sewer Rate and Fee Study
City of Waterford
Budget Proposition 2018
FY2024 FY2025 FY2026 FY2027 FY2028 FY2029
Net Operating Revenues 500,700 816,600 929,400 902,200 893,800 883,000 Operating Debt Service 198,400 197,900 196,700 199,600 196,700 0 Capital Debt Service 107,800 111,000 114,200 117,600 121,200 124,900 Total Debt Service 306,200 308,900 310,900 317,200 317,900 124,900 Coverage Ratio 1.64 2.64 2.99 2.84 2.81 7.07
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SECTION 4: COST ALLOCATION
The revenue requirements detailed in the previous section determine the amount of revenue to be recovered from sewer rates. The cost of service allocation determines how revenues will be recovered from customers based on their estimated impact on the sewer system. Proposition 218 requires that agencies providing “property-related services” (including sewer service) set rates and charges that are based on the cost of providing those services.
4.1 Methodology
A revenue requirement analysis determines the utility’s overall financial needs, while the cost of service analysis determines the fair and equitable manner to collect that revenue requirement. The first step is classification where the functionalized costs are classified into specific cost components. The following cost classifiers were used to develop the cost of service analysis:
Customer Service Costs: Customer service costs represent the sewer utility’s overhead and administrative costs such as utility billing and office space in City Hall. Flow Costs: Volume or flow related costs that vary with the total quantity of wastewater collected and treated.
Strength Costs: Strength related costs are those expenditures associated with the additional handling and treatment of high strength sewer discharge. Sewer strength is typically measured in biochemical oxygen demand (BOD) and total suspended solids (TSS). Increased levels of BOD or TSS typically equate to increased treatment costs.
The second step is to proportionally allocate the cost components to each customer class. The allocation is based on each customer class’s relative contribution to the cost component using the following allocation factors:
Customer Service Allocation Factor: Base or fixed costs are allocated to each customer class based on the total number of customer accounts in that class of service. Flow Allocation Factor: Flow-related costs are typically allocated on the basis of contribution to sewer flows. Because the City does not meter wastewater discharges, metered winter water consumption or industry standard flow generation rates are used to estimate wastewater flow for each customer class.
Strength Allocation Factor: Strength-related costs are classified between BOD and TSS and are allocated to each customer class based upon assumed pollutant concentrations.
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4.2 Cost Allocation Results
FY2025 is the year of the first proposed rate change and was selected as the test year for the sewer cost allocation. The budgeted expenses for FY2025 were allocated to customer service, flow, BOD, and TSS based on the type of expense and how the City incurs cost. Office supplies and administration reimbursements are allocated solely to customer service. Most operating and maintenance expenses are allocated 60% to flow, 20% to BOD, and 20% to TSS based on general industry guidance. A total of 22% of expenses are allocated to customer service, 49% are allocated to flow, 15% to BOD, and 15% to TSS, see Table 8.
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Sewer Rate and Fee Study 2024
Table 8: Cost Allocation
Sewer Rate and Fee Study
City of Waterford
Expenses FY2025 Cust. Serv. Flow BOD TSS Cust. Serv. Flow BOD TSS Staffing 678,300 135,660 339,150 101,745 101,745 20% 50% 15% 15% Legal & Other Prof. Service 37,100 0 22,260 7,420 7,420 0% 60% 20% 20% Engineering Prof. Service 5,300 0 3,180 1,060 1,060 0% 60% 20% 20% Property & Vehicle Maint 17,100 0 10,260 3,420 3,420 0% 60% 20% 20% Equipment Maint 37,500 0 22,500 7,500 7,500 0% 60% 20% 20% Office Supplies & services 72,500 72,500 0 0 0 100% 0% 0% 0% Electric, Gas, & Water [1] 80,600 0 72,540 4,030 4,030 0% 90% 5% 5% Outside Agency Charges 41,200 30,900 6,180 2,060 2,060 75% 15% 5% 5% Admin Reimbursement 206,700 206,700 0 0 0 100% 0% 0% 0% Debt Service (5-yr avg)
2012 Refunding Bonds 158,180 0 94,908 31,636 31,636 0% 60% 20% 20% Transfer to CIP (5-yr avg) 670,000 0 402,000 134,000 134,000 0% 60% 20% 20% Total $2,004,480 $445,760 $972,978 $292,871 $292,871 22% 49% 15% 15% 1 - Assumed to be mostly pumping (lift stations)
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Sewer Rate and Fee Study 2024
SECTION 5: RATE DESIGN
5.1 Rate Structure Considerations
As part of the rate study process, the City reviewed its current rate structure and potential alternative rate structures. Sewer rates in California are typically charged as either a fixed charge per billing unit, a volume rate per unit of wastewater flow, or as a combination of both fixed and volume charges.
Ultimately, this study does not recommend any changes to the current sewer rate structure. Instead, the amount charged to individual customers are proposed to change each year, but the categories of charges and customer classes are proposed to remain the same. Fixed sewer charges provide revenue stability, are easy for customers to understand, and are straightforward to bill. Rates are apportioned based on the updated flow and pollutant loadings for each customer provided in Table 3.
5.2 Unit Cost Calculation
Table 9 provides the unit cost calculation for the customer service, flow, BOD, and TSS cost categories.
The total amount of proposed rate revenue for FY2025 (taken from Table 5) is divided between the categories based on the percentages developed in Table 8. The revenue requirement for each category is then divided by the billing units to calculate a unit charge.
Table 9: Unit Cost Calculation
Sewer Rate and Fee Study
City of Waterford
Cost Allocation Total Cust. Serv. Flow BOD TSS
22.2% 48.5% 14.6% 14.6%
FY2025 Revenue Requirement $2,036,100 $452,800 $988,300 $297,500 $297,500 Billing Units 2,551 215,932,578 483,210 542,782
# of accounts Gal/year lbs/year lbs/year
Rate $14.79 $4.58 $0.62 $0.55
$/month $/1000 gal $/lb $/lb
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Sewer Rate and Fee Study 2024
5.3 Proposed Sewer Rates
As a first step in calculating the final sewer rates, the unit charges detailed above were multiplied by the number of accounts, flow, and loading assumptions in Table 3 for each customer class to calculate the total rate. This first step was used to calculate rates for FY2025 (going into effect July 1, 2024). Table 10 shows the percentage change for each customer class and the estimated annual rate revenues. The rates for subsequent years were calculated as the FY2025 rate increased by the annual percent change (10.0% for FY2026, for example) to correspond to the increase in revenue requirement shown in Table 5.
The five-year rate plan is provided in Table 11.
Table 10: Current and FY2025 Proposed Rate Comparison
Sewer Rate and Fee Study
City of Waterford
Customer Class
Billing Unit
Description
Current
Rate
FY2025
Proposed
Rate
Rate
Change
Proposed
FY2025
Revenue
% of
Total
Revenue
Single Family Residential per dwelling unit $51.36 $64.18 25% $1,731,946 85.1% Multifamily Residential per dwelling unit $46.65 $59.69 28% $157,811 7.8% Beauty Salon/Barber per basin $22.75 $26.95 18% $951 0.0% Car wash per bay $32.31 $35.72 11% $2,143 0.1%
Church per 100 people $38.86 $48.31 24% $14,493 0.7%
Commercial - Flat per account $44.14 $44.55 1% $6,934 0.3% Fast Food per account $64.81 $65.68 1% $788 0.0%
Gas Station per pump $18.20 $19.52 7% $3,748 0.2%
Health Services per account $50.94 $64.47 27% $3,095 0.2% Industrial per account $77.69 $99.30 28% $2,999 0.1%
Laundromat per washer $13.37 $15.72 18% $4,905 0.2%
Major Food Market per 1,000 sq ft $47.82 $61.49 29% $24,121 1.2% Pharmacy/Prof Service per account $44.14 $54.53 24% $3,272 0.2% Restaurant per seat $4.22 $5.16 22% $20,743 1.0%
Retail per account $44.14 $58.51 33% $12,638 0.6%
School per school $1,033.45 $1,265.25 22% $45,549 2.2%
$2,036,136 100.0%
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Table 11: 5-Year Proposed Rate Plan
Sewer Rate and Fee Study
City of Waterford
Customer Class
Billing Unit
Description
Current
Rate FY2025 FY2026 FY2027 FY2028 FY2029
Annual Rate Change $/month Varies 10.0% 3.0% 3.0% 3.0%
Single Family Residential per dwelling unit $51.36 $64.18 $70.60 $72.72 $74.90 $77.15 Multifamily Residential per dwelling unit $46.65 $59.69 $65.66 $67.63 $69.66 $71.75 Beauty Salon/Barber per basin $22.75 $26.95 $29.65 $30.54 $31.46 $32.40 Car wash per bay $32.31 $35.72 $39.29 $40.47 $41.68 $42.93 Church per 100 people $38.86 $48.31 $53.14 $54.73 $56.37 $58.06 Commercial - Flat per account $44.14 $44.55 $49.01 $50.48 $51.99 $53.55 Fast Food per account $64.81 $65.68 $65.87 $66.74 $67.61 $69.14 Gas Station per pump $18.20 $19.52 $21.47 $22.11 $22.77 $23.45 Health Services per account $50.94 $64.47 $70.92 $73.05 $75.24 $77.50 Industrial per account $77.69 $99.30 $109.23 $112.51 $115.89 $119.37 Laundromat per washer $13.37 $15.72 $17.29 $17.81 $18.34 $18.89 Major Food Market per 1,000 sq ft $47.82 $61.49 $67.64 $69.67 $71.76 $73.91 Pharmacy/Prof Service per account $44.14 $54.53 $59.98 $61.78 $63.63 $65.54 Restaurant per seat $4.22 $5.16 $5.68 $5.85 $6.03 $6.21 Retail per account $44.14 $58.51 $64.36 $66.29 $68.28 $70.33 School per school $1,033.45 $1,265.25 $1,391.78 $1,433.53 $1,476.54 $1,520.84 General Business 6a
June 6, 2024
Patricia Krause, City Clerk / Administrative Services Director City Council Staff Report
RESOLUTION: Adopting Resolution 2024-29, Adopting a Revision of the City-Wide Records Retention Policy.
SUMMARY:
City Council is being asked to review and approve the revision to the City-Wide Records Retention Policy.
ANALYSIS:
On November 3, 2005, the City Council adopted Resolution 2005-94, adopting a city-wide Records Retention Schedule and Establishing a Policy for the Preservation, Protection and Legal Disposition of the City’s Records. Resolution 2005-94 directed the City Clerk, in consultation with the City Attorney, to review annually state and federal regulations and to update the Records Retention Schedule and/or policy as necessary.
The City Clerk, in consultation with the City Attorney, has reviewed and revised the city-wide records retention policy to include guidelines for electronic records retention and to ensure compliance with Section 34090 of the California Government Code, which provides guidelines for destroying records that have served their purpose and are no longer required.
FISCAL IMPACT:
There is no fiscal impact associated with the adoption of these policies.
ENVIRONMENTAL REVIEW:
This resolution is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) which is the ”Common Sense Exemption” that CEQA applies only to projects which have the potential for causing a significant effect on the environment and CEQA does not apply where it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.
ALTERNATIVES:
1. Council could choose to not accept the revised records retention policy document. This is not recommended as a new policy document would benefit the city as we would be able to store, file and purge records in compliance with Section 34090 of the California Government Code.
ATTACHMENTS:
• Resolution 2024-29
• Exhibit “A” Revised Records Retention Policy
• Exhibit "B” Revised Records Retention Schedule
RESOLUTION 2024-29
WATERFORD CITY COUNCIL
RESOLUTION # 2024-29
A RESOLUTION OF THE WATERFORD CITY COUNCIL ADOPTING A REVISIONOFTHE
CITY-WIDE RECORDS RETENTION POLICY AND SCHEDULE
WHEREAS, in on November 3, 2005, the City Council adopted Resolution 2005-94, adopting a city-wide Records Retention Schedule and Establishing a Policy for the Preservation, Protection and Legal Disposition of the City’s Records; and WHEREAS, Resolution 2005-94 directed the City Clerk, in consultation with the City Attorney, to review annually state and federal regulations and to update the Records Retention Schedule and/or policy as necessary; and
WHEREAS, the Revised Records Retention Policy and Schedule complies with Section 34090 of the California Government Code, which provides guidelines for destroying records that have served their purpose and are no longer required.
NOW, THEREFORE, BE IT RESOLVED by the Waterford City Council, resolves as follows:
SECTION 1. The Revised Records Retention Policy attached hereto (Exhibit A) is hereby adopted and shall be implemented on an ongoing basis without further action by the City Council.
SECTION 2. The Revised Records Retention Schedule attached hereto (Exhibit B) is hereby established.
SECTION 3. The City Council of the City of Waterford hereby adopts the Revised City-Wide Records Retention Policy and Schedule.
Passed and adopted by the Waterford City Council at a regular meeting held June 6, 2024, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City of Waterford,
Charlie Goeken, Mayor
ATTEST:
APPROVED AS TO FORM:
Patricia Krause, CMC, City Clerk Corbett J. Browning, City Attorney 1 CITY OF WATERFORD
RECORDS MANAGEMENT POLICY
POLICY III-5
A. POLICY STATEMENT..............................................................................................................................2 B. POLICY ..................................................................................................................................................2 RECORDS RETENTION SCHEDULE..............................................................................................................2 Evaluating a Records Retention Period.................................................................................................2 Process to Adopt or Amend the Records Retention Schedule .............................................................3 LEGISLATIVE AUTHORITIES....................................................................................................................3 DEFINITIONS..........................................................................................................................................5 ROLES AND RESPONSIBILITIES ..................................................................................................................7 City Attorney .........................................................................................................................................7 City Clerk ...............................................................................................................................................7 City Council ...........................................................................................................................................7 Employees and City Officials.................................................................................................................7 ELECTRONIC DOCUMENT MANAGEMENT SYSTEM ..................................................................................7 C. PROCEDURES....................................................................................................................................8 RECORDS MANAGEMENT .........................................................................................................................8 Records Inventory.................................................................................................................................8 Active Records – Paper Documents......................................................................................................8 Active Records - Electronic Documents................................................................................................9 Laptops, PDAs, Cell Phones and other Non-Network Devices..............................................................9 Electronic Mail ......................................................................................................................................9 Inactive Records – Electronic Documents.............................................................................................9 Inactive Records – Paper Documents.................................................................................................10 Records Center – Paper Documents...................................................................................................10 RECORDS DESTRUCTION.........................................................................................................................10 Paper Records.....................................................................................................................................10 Electronic Records...............................................................................................................................11 Records Stored On Other Media.........................................................................................................11 FORMS.........................................................................................................................................................12 RETENTION SCHEDULE................................................................................................................................15 2 A. POLICY STATEMENT
Records management encompasses all the record-keeping requirements that allow an organization to establish and maintain control over information flow and administrative operations, seeking to control and manage records through the entirety of their life cycle, from creation to final disposition.
A well-implemented records management program improves customer service, increases staff efficiency, allocates scarce resources, and provides a legal foundation for how an agency conducts its daily mission. Other benefits include:
• Timely access to accurate information and records for use by the public, staff, appointed and elected officials;
• Increased efficiency in retrieval of information and documents; • Preservation of vital and historical records and records essential for the conduct of business;
• Demonstration of compliance with legal retention requirements established by federal, state and local authorities;
• Development of standards to manage records, in all formats, throughout their life cycle; • Orderly retirement and destruction of records no longer required to be retained as set forth in the records retention schedule;
• Proper administration of records not subject to disclosure; • Protection in litigation, audits and other disputes;
For a records management program to be effective it must include policies and procedures for the efficient and economical management of the creation, utilization, maintenance, retention, preservation, and disposal of City records, in all formats, based on state statutes governing public records.
This document provides an overview, guidelines and policies related to all components of the City’s records management program. It should be used in conjunction with the City’s records retention schedule as adopted by the City Council and specific procedure manuals and forms developed by the City Clerk for each component of the program.
B. POLICY
RECORDS RETENTION SCHEDULE
Evaluating a Records Retention Period
There are only four reasons to keep a record. Those reasons are:
Administrative Value
3 The administrative value of a record is determined by the period during which an organization uses a record to perform its primary function and the need to carry on the daily business of the organization.
Legal Value
The legal value of a record is determined by the records required to be kept by law, or those that may be required in case of litigation or government investigation.
Fiscal Value
The fiscal value of a record determines which records relate to the financial transaction of the municipality, especially those required for audit or tax purposes.
Historical Value
The historical value of a record pertains to those records with long-term value and include organizational and administrative history, policies, and general social, economic or other conditions.
A records retention schedule is an agency’s legal authority to receive, create, retain, and dispose of official public records. It assists the agency by documenting which records require office or temporary storage, which records have historic or research value, and which records should be destroyed after a specific time period because they no longer have any administrative, fiscal, legal or historical value.
In the event of litigation, courts accept a records retention schedule as establishing an agency’s normal course of doing business. The records retention schedules and certificates of destruction authorizing the destruction of specific records are kept on file with the City Clerk and are maintained as permanent records.
Process to Adopt or Amend the Records Retention Schedule The City Council provides the authority for the retention and disposition of records by adopting the City of Waterford’s Records Retention Schedule. This schedule should be reviewed and amended as needed. The most current records retention schedule was adopted by Resolution 2005-94 on November 3, 2005.
LEGISLATIVE AUTHORITIES
Election Code Sections 17000 - 17506
Retention and Preservation of Elections Records - addresses the retention and preservation requirements related to election documents.
Government Code 6200
4 Every officer having custody of any record, map, book, or paper filed in a public office who is guilty of willfully destroying or removing the whole or any part of such item is punishable by imprisonment of not less than one or more than 14 years.
Government Code 6250 – 6276.50
The Public Record Act – sets forth time limits, fees, records not subject to disclosure, information relating to the conduct of the public’s business prepared, owned, used or retained by any state or local agency regardless of physical form or characteristics.
Government Code Section 12168.7
The Secretary of State has adopted uniform statewide standards established by the American National Standards Institute for the purpose of storing and recording permanent documents in electronic media. These standards require that a trusted system be utilized.
Government Code Section 34090
Local agencies must retain public records for a mimimun of two (2) years. City records may be destroyed with approval of the legislative body by resolution and written consent of the City Attorney except those records affecting title to real property or liens thereon; court records; records required to be kept by statute; records less than two years old; and minutes, ordinance or resolutions of the legislative body or City board or commission.
Government Code Section 34090.5
City records may be destroyed without approval of the legislative body or written consent of the City Attorney if the following conditions are complied with: a) records have been photographed or electronically recorded in archival quality on a medium that is a trusted system and that does not permit additions, deletions, or changes to the original document in compliance with Government Code Section 12168.7; b) the device used for reproduction is able to reproduce the records as accurately and legibly as the original; c) reproduced records are made as accessible for public reference as the original records; and d) a true copy of archival quality of the reproduction is kept in a safe and separate place for security purposes.
Government Code Section 34090.6
The head of a department, after one (1) year, may destroy recordings of routine video monitoring, and after 100 days may destroy recordings of telephone and radio communications maintained by the department with approval of the legislative body and the written consent of the City Attorney.
Government Code Section 34090.7
The legislative body may prescribe a procedure under which duplicate records may be destroyed.
Government Code Section 53921
With approval of the legislative body, the City Treasurer may destroy or cremate bonds and coupons that have been paid or canceled.
Government Code Section 81009
This section defines the length of time campaign statements and statements of economic interests must be retained for Seven (7) years.
5 Health and Safety Code Section 19850
Plans for every building having a building permit issued shall be kept during the life of such building, except single or multiple dwellings not more than two stories in height and their garages and other appurtenant structures and one-story buildings except those of steel frame or concrete where the span between walls does not exceed 25 feet.
DEFINITIONS
Active Record
A record that relates to a current activity and is referred to on a regular basis.
Archives
A repository for storing historical records, no matter what the media format, should be protected, or preserved.
Disposition
The length of time a record is kept, which may be permanent.
Electronic Document Management System
A computer system or suite of programs designed to store and track electronic documents and other media.
Inactive Record
A record that is accessed on an average of less than once a year, but that must be maintained until it reaches its disposition date.
Litigation Hold
A temporary hold on destruction of any document potentially relevant to reasonably anticipated, pending, or threatened litigation.
Original Record
A public record that is the final version of a document, not a draft version. If the final version requires signatures to be effective, the signed document is the original record. All prior versions are working papers. Any copy of the original record maintained by the record custodian, or any department is considered a “duplicate” and may be destroyed once it is no longer useful to the department.
If a document is created electronically and then printed out and kept in hard copy, the department will need to decide whether the electronic or hard copy is the “original” and should dispose of the “duplicate” once it is unnecessary.
Non-Record
Materials not kept in the ordinary course of business such as transitory documents, voicemail, copies of documents kept only for convenience or reference, working papers, stocks of 6 publications and blank forms, rough notes, calculations, or drafts assembled and created and used in the preparation or analysis of other documents, punch cards, printouts, indexes, letters of transmittal, and personal materials. These materials are not public records and should not be retained any longer than they are useful. When they are no longer useful, the department director or designee should destroy them. Non-records are subject to legal discovery and legal holds even if they should have been destroyed earlier.
Permanent Record
A record that is required to be kept in perpetuity, usually identified by statute or other written guidance. Examples include, but are not limited to, original minutes, ordinances, resolutions, records related to land ownership, restrictions, conveyances, and vital records.
Public Record
Any writing containing information relating to the conduct of the City’s business prepared, owned, used or retained by the City regardless of physical form or characteristics. This includes hard copies and electronic records.
Records Center
One or more physical locations, on or off site, designated by the City Clerk as a location for the storage of physical records that are no longer active and are awaiting their final disposition.
Records Management
The systematic control of the creation, processing, use, protection, storage, and final disposition of all public records pursuant to federal, state and local laws and regulations.
Records Retention Schedule
A document, adopted by resolution of the legislative body, which identifies the length of time a record is retained prior to disposition based on legal requirements. The retention periods listed in the schedule apply to all records whether maintained in hard copy or in an electronic format.
Trusted System (GC12168.7)
A combination of techniques, policies, and procedures wherein there is no plausible scenario in which a document retrieved from or reproduced by the system could differ substantially from the document that is originally stored.
A cloud computer storage service that complies with International Organization for Standardization ISO/IEC 27001:2013, or other applicable industry standard relating to security techniques and information security management and provides administrative users with controls to prevent stored records from being overwritten, deleted, or altered shall be considered a trusted system. Cloud computing is defined by the National Institute of Standards and Technology Special Publication 800-145 or a successor publication and includes the service and deployment models referenced.
A trusted system shall comply with applicable standards articulated in the State Administrative Manual and the Statewide Information Management Manual. Local government entities may adopt applicable standards articulated in the State Administrative Manual and Statewide Information Management Manual for purposes of utilizing a trusted system. 7 Vital Record
A record that contains information that is essential for the resumption of operation after a disaster or the re-establishment of the legal and financial status of the organization.
ROLES AND RESPONSIBILITIES
City Attorney
The City Attorney reviews and approves requests by departments to dispose of records in accordance with the City’s records retention schedule and provides legal guidance to departments in establishing retention periods. The City Attorney may also put legal holds on specific documents.
City Clerk
The City Clerk is the records manager for the City and is responsible for the proper and efficient management of the City’s records and the records management program. The City Clerk: 1) maintains and updates the records retention schedule and records management program manual; 2) prepares procedures and trains staff on how to manage records from cradle to grave; 3) oversees designated record centers; 4) oversees an annual review of City records eligible for destruction; and 5) administers any electronic document management systems.
City Council
The City Council sets policies for the management of the City’s records through adoption of the records retention schedule and the policies related to the records management program.
Employees and City Officials
Each employee of the City has the duty to protect, preserve, store, transfer, destroy or otherwise dispose of, use, and manage public records in according with applicable state regulations, or such rules as may be approved by the City Council and such procedures as prepared by the City Clerk.
No employee, City official, agent or contractor has, by virtue of his or her position or employment, any personal rights to City records even though he or she may have created or compiled them. The unauthorized destruction, removal or use of such records is prohibited.
ELECTRONIC DOCUMENT MANAGEMENT SYSTEM
A primary goal of the City’s records management program is to reduce paper documents as much as possible and to better manage documents created and maintained electronically.
Utilizing an EDMS for purposes of storing records that need to be retained for long periods of time and are accessed on a regular basis improves service, efficiency and productivity.
An electronic document management system:
8 • Improves active records management because of the ability to have large volumes of active records available online and to minimize many time-consuming filing and refiling operations common with paper record systems.
• Allows for simultaneous access to documents and records from multiple locations. • Provides quicker and more reliable retrieval to assist decision-making. • Provides the public with web-based access
• Requires standards for naming and indexing of records to make retrieval more accurate and effective.
• Increases security of confidential documents compared to paper filing because of electronic systems capabilities to restrict access to sensitive documents and to back up and protect vital records.
• Allows easier disaster recovery because with paper files, once the files are gone, they’re gone for good, while digital systems can easily and economically be backed up in multiple geographical locations.
• Preserves records that are required to be maintained permanently. • Results in centralization of citywide information and forms; and • Reduces records storage costs; and
• Provides for quicker and more efficient response to requests for information from members of the public
C. PROCEDURES
RECORDS MANAGEMENT
An effective records management program manages records from cradle to grave. In addition, the program needs to provide guidelines and standards for the creation of records; evaluation of where and how the records should be stored; and current inventories of records whether they are active, inactive or have been destroyed.
Records Inventory
Each department shall create and maintain an inventory of active and inactive records in a format provided by the City Clerk. These records can be of varying media including paper, computer printout, tape, microforms, engineering drawings and plans, computer files, etc.
This inventory is used as a tool in 1) periodically updating the records retention schedule; 2) identifying records eligible for destruction; 3) evaluating physical and computer storage needs; 4) assessing which records should be stored in an electronic document management system; and 5) responding to request for public records.
Active Records – Paper Documents
Active records, in paper format, shall remain in the department unless the volume of a given record is beyond reasonable allocations of office space.
Records should be maintained in a manner so that staff are easily able to separate records with different retention periods. Departments are discouraged from keeping duplicate copies of a record and should destroy non-records in accordance with this program. 9 Active Records - Electronic Documents
Documents born digitally, i.e. produced electronically on software such as Word, Excel, PowerPoint, Access, GIS/ArcView, SQL Server, pdf documents, databases, etc., must also be classified as records or non-records. Electronic documents classified as records must be on a common searchable drive such as a department drive. Confidential records should be placed on a common drive with restricted access.
The City’s V drive (citywide shared drive) should be used only for those records that need to be accessed by staff across departments. Staff should consult with the City Clerk and the IT Administrator prior to setting up new folders on the V drive.
Isolated, local computer hard drives, such as C drives, are not to be used for any record storage because access would be limited to only the PC user and data could be permanently lost if that PC crashes because these local storage drives are not backed up.
Laptops, PDAs, Cell Phones and other Non-Network Devices All digital and audio information on these devices related to City business is potentially a public record. The City’s records retention schedule applies to public records stored on these devices and should be managed in the same manner as all public records.
Electronic Mail
The City’s e-mail system is intended as a medium of communication only. Therefore, e-mail should not be used to store or maintain records. E-mail SENT and INBOX volumes should be kept to a minimum to keep the system running at optimum speed and efficiency. Individuals are responsible for management of their e-mail documents.
Proper management involves frequent (ideally at first reading) classification of SENT/INBOX items. This critical step requires the determination as to whether a document is a public record or non-record. Staff should not convert the electronic file to a paper file unless there is a compelling reason to do so. If the e-mail is determined to be a record, it should be moved out of the SENT/INBOX to a common searchable drive such as a departmental drive or citywide common drive. This permits those responsible for complying with the California Public Records Act or subpoenas to search all departmental data from their own computer, without requiring Information Systems to perform a system-wide search. If an e-mail is sent or copied to multiple parties, the primary recipient or responder to the e-mail is responsible for determining if the email needs to be saved and moving the e-mail to a common searchable drive.
If an e-mail is determined to be a copy, draft or other non-record, it may be left in the SENT/INBOX to be deleted automatically in 180 days; or it can be moved to the DELETED folder to be automatically deleted in 30 days.
Inactive Records – Electronic Documents
Every department, at a minimum of once a year, should review its records inventory to identify those records that are no longer active. If a record is in an electronic format, a determination should be made, based on the length of time the record must be retained and the expectation 10 of how often the record will need to be accessed, whether the record should be stored in an electronic document management system. This decision should be made in consultation with the City Clerk. The City Clerk must approve all records series and the indexing structure for all records entered into the document management system.
The department should also determine if a hard copy of this record exists. Inactive records should not be maintained in both hard copy and electronic format. A determination should be made as to whether the hard copy or the electronic copy is the duplicate record, and the duplicate should be destroyed.
If the electronic record is the original record and must be retained for period of time, but it is no longer an active record, it should be moved to an electronic folder on a citywide shared drive set up for future destruction for a date certain. The City Clerk will provide instructions on this process.
Inactive Records – Paper Documents
Every department, at a minimum of once a year, should review its records inventory to identify records which are no longer active. If a record is in hard copy, a determination should be made, based on the length of time the record must be retained and the expectation of how often the record will need to be accessed, whether the record should be moved to the records center or should be scanned into the electronic document management system. This decision should be made in consultation with the City Clerk. The City Clerk must approve all records moved to the Records Center and all records entered into the document management system.
The department should also determine if an electronic copy of this record exists. Inactive records should not be maintained in both hard copy and electronic format. A determination should be made as to whether the hard copy or the electronic copy is the duplicate record, and the duplicate should be destroyed.
Records Center – Paper Documents
The City maintains a records center located at City Hall. The records center is managed by the City Clerk’s Office. The City Clerk shall maintain a database of all boxes stored in the records center. This database shall include a description of records within each box, the time period of the records, the destruction date, and the location of the box. If the box is to be maintained permanently, that information should be included in the inventory.
Paper records that are inactive but must be retained either permanently or for a period of time as stated in the City’s records retention schedule should be moved from a department’s active file location to the records center or stored electronically.
RECORDS DESTRUCTION
Paper Records
At a minimum of once a year, each department will review its file inventory in conjunction with the City’s records retention schedule and identify those records eligible for destruction. 11 In most cases, paper records that are eligible for destruction have already been identified as inactive and have been inventoried, boxed and moved to the records center. Each department will provide the City Clerk with a Request or Destructionof Records Form along with the inventory list for each box eligible for destruction. The City Clerk will provide the form and instructions.
Once the form is completed, the form, along with the records inventory, must be reviewed and approved by the Department Director (records custodian), City Attorney and City Clerk. When the records have been approved for destruction, the City Clerk will make arrangements for the records to be destroyed. Records containing any sensitive or confidential information will be shredded using a reputable record shredding firm.
The Request for Authorization to Destroy Form and Records Destruction Certificate will be retained permanently by the City Clerk. This form is an official record and is confirmation of the City’s legal right to have destroyed the records attached to the form.
Electronic Records
At a minimum of once a year, each department will review its file inventory in conjunction with the City’s records retention schedule and identify those records eligible for destruction.
In most cases, electronic records that are eligible for destruction have already been identified as inactive and have been moved to the common drive-in folders labeled for records destruction - by department and a date certain. Each department will provide the City Clerk with a Request for Destruction of Records Form along with a detailed inventory list of electronic records eligible for destruction. The City Clerk will provide the form and instructions.
Once the form is completed, the form, along with the records inventory, must be reviewed and approved by the Department Director (records custodian), City Attorney and City Clerk. When the records have been approved for destruction, the City Clerk will make arrangements with the department staff and Information Systems for the electronic records to be deleted from the computer system.
The Request for Authorization to Destroy Form and Records Destruction Certificate will be retained permanently by the City Clerk. This form is an official record and is confirmation of the City’s legal right to have destroyed the records attached to the form.
Records Stored On Other Media
Records stored on a CD, DVD or portable media also follow the same records retention schedule and authorization procedure as for all other records. The destruction method for CDs, DVDS, and floppy discs is demolition by shredding or breaking apart. The destruction method for records on portable media, e.g. zip drives, is erasure and reuse. 12 FORMS
13 14
15 RETENTION SCHEDULE
16 17
18 19
20 21
22 General Business 6b
June 6, 2024
Patricia Krause, City Clerk / Administrative Services Director City Council Staff Report
RESOLUTION: Adopting Resolution 2024-30, Adopting a Claims Procedure Policy.
SUMMARY:
City Council is being asked to review and approve City of Waterford Claims Procedures Policy.
ANALYSIS:
With certain exceptions, a person who believes that he or she has been injured or damaged by a public entity or public employee, they must file a written claim with the public entity, and the public entity must reject the claim before a lawsuit against the public entity and/or employee may be filed in court.
The Claims Procedure Policy will be used as a guide for the City Clerk or their designee in the processing of claims and lawsuits in which the City or City Employee is a potential or actual defendant or crossdefendant. This procedure policy sets forth the requirements imposed on claimants by law, the circumstances wherein claims are required and how claims should be processed.
FISCAL IMPACT:
There is no fiscal impact associated with the adoption of this policy.
ENVIRONMENTAL REVIEW:
This resolution is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3) which is the “Common Sense Exemption” that CEQA applies only to projects which have the potential for causing a significant effect on the environment and CEQA does not apply where it can be seen with certainty that there is no possibility that the activity may have a significant effect on the environment.
ALTERNATIVES:
1. Council could choose to not accept the claims procedure policy document. This is not recommended as this claims procedure document would benefit the city by guiding staff on the steps and timeliness required in the processing of claims ATTACHMENTS:
• Resolution 2024-30
• Exhibit “A” Claims Procedure Policy
RESOLUTION 2024-30
WATERFORD CITY COUNCIL
RESOLUTION NO. 2024-30
APPROVING RESOLUTION 2024-30, ADOPTING WATERFORD CLAIMS
PROCEDURE POLICY
WHEREAS; it is the City’s responsibility to understand the required actions imposed by law on the processing of potential claims and lawsuits in which the City is a potential or actual defendant or cross-defendant; and
WHEREAS; the Government Claims Act (Government Code sections 810-999) outlines the requirements imposed on claimants by law, the circumstances wherein claims are required, how claims should be processed, the requirements of serving legal complaints, and governmental immunities; and
WHEREAS; the claims procedure policy is a guide for the City Clerk or Claims Administrator to receive and process all claims and lawsuits in which the City or a City Employee is a potential or actual defendant or cross-defendant.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WATERFORD DOES HEREBY RESOLVE AS FOLLOWS:
Section 1. The Claims Procedure Policy attached hereto (Exhibit A) is hereby adopted and shall be implemented on an ongoing basis without further action by the City Council.
Section 2. The City Council does hereby direct the City Clerk, in consultation with the City Attorney, to review annually state and federal regulations and to update the Claims Procedure Policy as necessary.
The foregoing Resolution was passed and adopted by the City Council of the City of Waterford, County of Stanislaus, State of California, at a regular meeting thereof held on the 6 th day of
June 2024, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
CITY OF WATERFORD,
_____________________________
Charlie Goeken, Mayor
ATTEST: APPROVED AS TO FORM:
Patricia Krause, CMC Corbett J. Browning
City Clerk City Attorney
1 Issued XXXXX, RES 2024-XX
CITY OF WATERFORD
CLAIMS PROCEDURES POLICY
POLICY VII-1
A. POLICY STATEMENT.........................................................................................................................................................2 B. POLICY.............................................................................................................................................................................2 TIME LIMITS (GOVT. CODE SECTION 911.2) .................................................................................................................................2 ESSENTIAL CONTENTS OF CLAIM (GOVT. CODE SECTION 910).....................................................................................................2 CLAIMS THAT ARE EXEMPT FROM THE GOVERNMENT CLAIMS ACT (GOVT. CODE SECTIONS 905 (A)-(P) AND 905.1) ................2 C. PROCEDURES...................................................................................................................................................................2 CLAIMS.........................................................................................................................................................................................2 LAWSUITS ....................................................................................................................................................................................4 LIABILITY/LOSSNOTICE FORM......................................................................................................................................................7 CLAIM FORM ................................................................................................................................................................................8 NOTICEOF INSUFFICIENCYOF CLAIM AND RETURN WITHOUT ACTION.......................................................................................9 NOTICEOFRETURN,WITHOUTACTION, OF A CLAIM REQUIRED TO BE FILED WITHIN SIX (6) MONTHS ....................................10 NOTICE OF RETURN, WITOUT ACTION, OFA CLAIM REQUIREDTOBE FILED WITHIN ONE (1) YEAR OR AN APPLICATION FOR LEAVE TO PRESENT A LATE CLAIM..............................................................................................................................................11 NOTICEOF ACTION ON CLAIM....................................................................................................................................................12 NOTICE OF REJECTION OF CLAIM...............................................................................................................................................13 SAMPLE RESOLUTION ................................................................................................................................................................14 NOTICE OF FULL PAYMENT OF CLAIM ........................................................................................................................................16 NOTICEOF PARTIAL PAYMENT OF CLAIM...................................................................................................................................17 NOTICEOF REJECTION BYOPERATION OF LAW..........................................................................................................................18 NOTICE OF BOARD ACTION ONAPPLICATIONFORLEAVE TO .....................................................................................................19 PRESENT A LATE CLAIM..............................................................................................................................................................19 DECLARATIONOF SERVICE BY MAIL............................................................................................................................................20 NOTICE OF RECEIPT OF LAWSUIT................................................................................................................................................21 NOTICE OF SUBSTITUTE SERVICE................................................................................................................................................22 NOTICEOF PERSONAL SERVICEOR ATTEMPTED PERSONAL SERVICE TENDER OF DEFENSE.......................................................23 ACCEPTANCEOF TENDEROFDEFENSE AND REQUEST FOR INDEMNIFICATION .........................................................................24 TENTATIVE ACCEPTANCE OF TENDER OF DEFENSEANDREQUEST FORINDEMNIFICATION WITH RESERVATION OF RIGHTS....25 DENIALOF TENDEROFDEFENSE AND REQUEST FOR INDEMNIFICATION...................................................................................26 SERIOUS INCIDENT LOSS NOTICE FORM.....................................................................................................................................27 RELEASE OF ALL CLAIM ..............................................................................................................................................................28 FORM U......................................................................................................................................................................................28 RELEASE OFALL PROPERTY CLAIMS............................................................................................................................................29 SAMPLE EXPLANATION LETTER..................................................................................................................................................30 SAMPLE NOTICE OF RECEIPT OF CLAIM......................................................................................................................................32 SAMPLE GOVERNMENT CODE SECTION 935 ORDINANCE..........................................................................................................33 ADVISEMENT OF LAW LETTER....................................................................................................................................................34 LIABILITYINCIDENTREPORTANDVERIFIEDCLAIMLOG ..............................................................................................................36 2 Issued XXXXX, RES 2024-XX
A. POLICY STATEMENT
This policy is a guide for processing claims and lawsuits in which the City of Waterford is a potential or actual defendant or cross-defendant.
B. POLICY
Under the Government Claims Act, (Govt. Code Sections 810-999) a person who believes that they have been injured or damaged by a public entity or public employee, must file a written claim with the public entity. (Govt. Code Sectionm905) The entity must reject the claim before a lawsuit against the entity and/or employee can be filed in court.
TIME LIMITS (GOVT. CODE SECTION 911.2)
Claims must be submitted within 6-month of incident for:
• Personal Injury
• Personal Property Damage
• Wrongful Death
Claims must be submitted within 1 year of incident for:
• Breach of Contract
• Damage to real property
• Equitable estoppel (party cannot go back on their word) ESSENTIAL CONTENTS OF CLAIM (GOVT. CODE SECTION 910)
• Name and address of the claimant and where notices should be sent • Date, Place and other circumstances of the occurrence or transaction • A description of the injury, damage, or loss
• The name of the public employee who caused the injury, if known • The amount claimed if under $10,000. If over $10,000, whether it would be a limited civil case
• The signature of the claimant or representative
• The claim has been filed within six (6) months or, where appropriate, one (1) year of the incident or accident
CLAIMS THAT ARE EXEMPT FROM THE GOVERNMENT CLAIMS ACT (GOVT. CODE SECTIONS 905 (A)-(P) AND 905.1)
A few examples are:
• Claims based on a violation of the California Whistleblower Protection Act • Inverse condemnations claims
• Claims under the Revenue and Taxation Code
A complete list of exempt claims can be found in the California Government Code sections referenced above and the CSJVRMA Claims Manual.
C. PROCEDURES
CLAIMS
1. All claims must be received and processed by the City Clerk. 3 Issued XXXXX, RES 2024-XX
Claims can be submitted via email, mail, or hand delivered. • When a claim is submitted via mail, both the claim and the envelope must be timestamped.
• A claim submitted at the front counter must be timestamped and noted as ‘hand delivered’.
• Electronic claims submitted via email show date and time of receipt, so do not need to be timestamped.
*** The timestamp starts the 45-day clock. The City must give written notice of its action or inaction within 45 days(Gov’t Code Sections 912.4 and 913). The notice will state that the claimant has six months from the date of the written notice to file a lawsuit in court. (Govt. Code section 913)
When there is Failure to comply with the 45-day period, it will allow the claimant 2- years from the date of inciting incident to file a lawsuit with the court. (Govt. Code section 945.6(a)(2))
2. Once received, the claim is entered into the Liability Claim Log and assigned a claim #. Fill out all available information.
3. The City Clerk will then review the claim to assess that all the required information is filled out and will forward the claim to the City Attorney and Third-Party Claims Administrator (AIMS), along with their recommendation:
• If there are insufficiencies or defects, then a recommendation to send Form C:
Notice of Insufficiency of Claim and “Return Without Action” is circled or referenced in the notice within twenty (20) days of the claim being filed. After this notice is given, action may not be taken on the claim for fifteen (15) days from the date of the notice. (Govt. Code section 910.8)
i. Claimants may amend their claim within the fifteen (15) day period allowed upon notification of insufficiency, or at any time during the period designated for the filing of the claim (either six (6) months or one (1) year ii. If an amended claim is filed in response to a notice of insufficiency, and is again insufficient, the City does not have to send out another notice of insufficiency.
• If the claim is untimely (failure to file claim within six (6) period required by statute) then a recommendation to send Form D: Notice of Return, Without Action, of a Claim Required to Be Filed Within Six (6) Months.
i. A claim should not be rejected on its merits if it appears “late on its face,” i.e., submitted more than six (6) months after the accrual of the cause of action. This may have the effect of waiving any late claim defenses. (Govt.
Code section 911.3) These dilemmas are best handled by the City Attorney or third-party claims administrator (AIMS).
• In limited situations, an application for leave to present a late claim 4 Issued XXXXX, RES 2024-XX
may be presented later than one (1) year after the accrual of the cause of action if the person who suffered the injury, damage, or loss can show mistake, inadvertence, surprise, or excusable neglect or, that there was a period of time in which he/she was mentally incapacitated and without a guardian or conservator or, in very limited cases, where the person was a minor (under
the age of 18) during that time. (Govt. Code section 911.4(b)) • An application for leave to present a late claim must be submitted within a reasonable time, but generally no later than one (1) year after the accrual of the cause of action. The application must state the reason(s) for delay in filing the claim, and the proposed claim must be attached to the application.
• The statute (Govt. Code section 911.6(a)) requires that a governing body grant or deny an application for leave to present a late claim within forty-five (45) days after it is presented. If no action is taken, it is presumed to have been denied. There is no penalty for failure to take action.
• If the claim is sufficient and timely, then the City Clerk will place the claim on the City Council agenda for consideration and action. The claim must be allowed or rejected within forty-five (45) days of its presentation (delivered in person, by mail or email).
i. When a claim is presented to the City Council, it should be presented with a recommendation. The law states that the governing body shall make the determination on the claim unless the responsibility has been designated to the City Attorney or City Manager. (Govt. Code sections 911.6-912.6)
4. Rejecting or accepting a claim is governed by statute. (Govt. Code sections 911.6-913) • To take action on the claim use Form F: Notice of Action on Claim • To reject the claim, use Form G: Notice of Rejection of Claim • To accept the claim and include full or partial payment use Form I: Notice of Full Payment of Claim, and/or Form J: Notice of Partial Payment of Claim
LAWSUITS
1. Lawsuits are generally served against the City in one of three ways, By Mail, By substitute service or by personal service.
a. By Mail: A copy of the lawsuit can be mailed to the City and/or the defendant employee along with a form entitled "Notice and Acknowledgment of Receipt.” DO NOT SIGN OR RETURN THIS FORM. A copy of the lawsuit and form should be given to the City Attorney and the third-party claims administrator (AIMS). b. By substitute service: The City and/or defendant employee can be served through an employee of a legal age or maturity by leaving a copy of the lawsuit at the City’s office during business hours, followed by mailing a copy of the lawsuit to the City and/or the defendant employee.
c. By Personal Service: A Lawsuit can be served on the City and/or defendant employee personally at the City’s office.
2. After a Lawsuit has been served, it should immediately be forwarded to the City Attorney 5 Issued XXXXX, RES 2024-XX
and the third-party claims administrator (AIMS).
a. If a Lawsuit is served on an employee, the employee is obliged to immediately inform the City Clerk. Conversely, if the City will notify the defendant employee if they have been named in a Lawsuit.
6 Issued XXXXX, RES 2024-XX
FORMS
(NAME OF ENTITY)
7 Issued XXXXX, RES 2024-XX
LIABILITY/LOSS NOTICE FORM
Use this form to report any incident or verified claim in which the entity may be liable.
FORM A
PERSONAL AND CONFIDENTIAL IN ANTICIPATION OF LITIGATION FROM: TO: (Third Party Administrator)
ENTITY CLAIM #: ( )*
DATE OF LOSS:
* If one incident has multiple claimants, use same claim # but add letter suffix and enter each in log.
CLAIMANT(S) NAME(S):
EMPLOYEE INVOLVED/CONTACT:
COMMENTS TO ADJUSTER:
CLAIMANT(S) INSURANCE INFORMATION:
************************************************************************************************
THIS PORTION TO BE FILLED OUT BY THIRD PARTY ADMINISTRATOR ESTABLISHED RESERVES:
INDEMNITY $
PROPERTY DAMAGE $
LEGAL $
EXPENSE PAYMENTS:
LEGAL $
INVESTIGATION $
EXPERTS $
OTHER $
CLAIM PAYMENTS:
INDEMNITY: $
PROPERTY DAMAGE: $
LEGAL $
It is agreed the undersigned will immediately notify (third party administrator) of all reserve changes, expense payments, claim payments, and status changes in the above case.
Date: Submitted by: Phone #:
(NAME OF ENTITY)
8 Issued XXXXX, RES 2024-XX
CLAIM FORM
FORM B
(Please Type Or Print)
CLAIM AGAINST
(Name of Entity)
Claimant's name: SS#: DOB:
Claimant's address:
Address where notices about claim are to be sent, if different from above:
Date of incident/accident:
Date injuries, damages, or losses were discovered:
Location of incident/accident:
What did entity or employee do to cause this loss, damage, or injury? (Use back of this form or separate sheet if necessary to answer this question in detail.) What are the names of the entity's employees who caused this injury, damage, or loss (if known)? What specific injuries, damages, or losses did claimant receive? (Use back of this form or separate sheet if necessary to answer this question in detail.) What amount of money is claimant seeking or, if the amount is in excess of $10,000, which is the appropriate court of jurisdiction.
Note: If Superior and Municipal Courts are consolidated, you must represent whether it is a “limited civil case” [see Government Code 910(f)]
How was this amount calculated (please itemize)?
(Use back of this form or separate sheet if necessary to answer this question in detail.) Date Signed: Signature:
If signed by representative:
Representative's Name Address
Telephone #
Relationship to Claimant
(NAME OF ENTITY)
9 Issued XXXXX, RES 2024-XX
NOTICE OF INSUFFICIENCY OF CLAIM AND RETURN WITHOUT ACTION FORM C
Date:
Date of Claim:
To:
This is to advise you that your Claim has been reviewed, evaluated, and found to be deficient for the reason(s) circled below:
1. The Claim fails to state the name and mailing address of the claimant.
2. The Claim is not signed.
3. The Claim fails to state the mailing address to which the person desires notices to be sent.
4. The Claim does not provide enough information to determine when, where, and/or how the incident/accident occurred.
5. The Claim does not provide enough information to determine what the loss, damage, or injury is.
6. The Claim does not provide enough specific information to determine what, if anything, the public entity did or failed to do to create liability exposure.
7. The Claim does not comply with Government Code 910(f) as to the amount sought or the court of appropriate jurisdiction.
8. The Claim does not provide the name(s) of any of our employees who may be responsible for the incident/accident.
9. The Claim does not comply with Government Code 910.4(a) in that all claims against a public entity shall be submitted on a claim form supplied by the public entity.
The Claim will not be acted upon for fifteen (15) days from the date of this Notice to allow for your amendment of this Claim.
WARNING: A claim that is deficient or does not contain sufficient information, as required by law, may not be considered to have been filed in a timely manner and may prevent the prosecution of a lawsuit based on the incident/accident which is the subject of this Claim.
PROOF OF SERVICE
On , I served the within NOTICE OF INSUFFICIENCY OF CLAIM on the claimant by placing a true copy thereof enclosed in (Date)
sealed envelope in the outgoing mail addressed as requested by the claimant.
I declare under penalty of perjury that the foregoing is true and correct. Executed in , California on (Location)
.
(Date)
(Type or Print Name) (Signature)
(NAME OF ENTITY)
10 Issued XXXXX, RES 2024-XX
NOTICE OF RETURN, WITHOUT ACTION, OF A CLAIM REQUIRED TO BE FILED WITHIN SIX (6) MONTHS
FORM D
Date:
To:
Dear:
The Claim you presented to on is
(Name of Entity) (Date)
being returned to you because it was not presented within six (6) months after the incident/accident as required by law. (See Sections 901 and 911.2 of the Government Code.) Because the Claim was not presented within the time allowed by law, no action was taken on the Claim.
Your only recourse at this time is to apply, without delay, to (Name of Entity)
for leave to present a late claim. (See Sections 911.4 to 912.2, inclusive, and Section 946.6 of the Government Code.) Under some circumstances, leave to present a late claim will be granted. (See Section 911.6 of the Government Code.)
You may seek the advice of an attorney of your choice in connection with this matter. If you desire to consult an attorney, you should do so immediately. If you dispute the (Entity’s) conclusion that your claim was untimely, the following warning may apply.
WARNING: Subject to certain exceptions, you only have six (6) months from the date this notice was personally delivered or deposited into the mail to file a court action on this claim. (See Government Code Section 945.6.)
PROOF OF SERVICE
On , Iserved the within NOTICE OF RETURN, WITHOUT ACTION, OF A CLAIM REQUIRED TO BE FILED WITHIN (Date)
SIX (6) MONTHS on the claimant by placing a true copy thereof enclosed in a sealed envelope in the outgoing mail addressed as requested by the claimant.
I declare under penalty of perjury that the foregoing is true and correct. Executed in California, on .
(Location) (Date)
(Type or Print Name) (Signature)
(NAME OF ENTITY)
11 Issued XXXXX, RES 2024-XX
NOTICE OF RETURN, WITOUT ACTION, OF A CLAIM REQUIRED TO BE FILED WITHIN ONE (1) YEAR OR AN APPLICATION FOR LEAVE TO PRESENT A LATE CLAIM
FORM E
Date:
To:
Dear:
The Claim or Application for Leave to Present a Late Claim you presented to (Name of Entity) on (Date) is being returned to you without action because it was not presented within one (1) year of the incident/accident that is the subject of the Claim asis required by law. (See Sections 901, 911.2 and 911.4 of the Government Code.)
(Type or Print Name) (Signature)
(NAME OF ENTITY)
12 Issued XXXXX, RES 2024-XX
Date:
To:
NOTICE OF ACTION ON CLAIM
FORM F
Notice is hereby given that the Claim which you presented to (Name of Entity) on (Date) was handled as circled below:
1. Rejected on (Date).
2. Allowed for full amount of Claim. A warrant for the full amount will be sent within days from this notice.
3. Allowed in the amount of $ only, and rejected as to the balance. Please contact the person whose name appears at the bottom of this document within days to arrange payment.
4. Rejected by operation of law on (Date).
WARNING
Subject to certain exceptions, you have six (6) months from the date this Notice of Action on Claim was personally delivered or deposited in the mail to file a court action on this Claim. (See Government Code Section 945.6.)
You may seek the advice of an attorney of your choice in connection with this matter. If you desire to consult an attorney, you should do so immediately.
This Notice of Action on Claim applies only to claims under state law and shall not extend any time limits as may be imposed upon the claimant(s) for pursuit of the claimant(s)’ rights under federal laws, statutes, or other sources of rights of recovery in favor of claimant(s).
Please also be advised that pursuant to Sections 128.5 et seq. and 1038 of the California Code of Civil Procedure, the (Name of Entity) will seek to recover all costs of defense in the event a legal action is filed on the matter and it is determined that the action was not filed in good faith and with reasonable cause, or as otherwise determined to justify the imposition of attorney’s fees and costs of suit pursuant to such sections, as well as any other sections or laws enuring to the benefit of the (Name of entity, its officers, officials, employees, agents, or representatives.
PROOF OF SERVICE
On (Date), Iserved the within NOTICE OF ACTION ON CLAIM on the claimant by placing a true copy thereof enclosed in a sealed envelope in the outgoing mail addressed as requested by the claimant.
I declare under penalty of perjury that the foregoing is true and correct. Executed at (Location), California, on (Date). (Type or Print Name) (Signature)
(NAME OF ENTITY)
13 Issued XXXXX, RES 2024-XX
NOTICE OF REJECTION OF CLAIM
FORM G
Notice is hereby given that the Claim which you presented to (Name of Entity) on (Date) was rejected on (Date).
WARNING
Subject to certain exceptions, you have six (6) months from the date this Notice of Rejection of Claim was personally delivered or deposited in the mail to file a court action on this Claim. (See Government Code Section 945.6.)
You may seek the advice of an attorney of your choice in connection with this matter. If you desire to consult an attorney, you should do so immediately.
This Notice of Rejection of Claim applies only to claims under state law and shall not extend any time limits as may be imposed upon the claimant(s) for pursuit of the claimant(s)’ rights under federal laws, statutes, or other sources of rights of recovery in favor of claimant(s).
Please also be advised that pursuant to Sections 128.5 et seq. and 1038 of the California Code of Civil Procedure, the (Name of Entity) will seek to recover all costs of defense in the event a legal action is filed on the matter and it is determined that the action was not filed in good faith and with reasonable cause, or as otherwise determined to justify the imposition of attorney’s fees and costs of suit pursuant to such sections, as well as any other sections or laws enuring to the benefit of the (Name of Entity), its officers, officials, employees, agents, or representatives.
PROOF OF SERVICE
On (Date), I served the within NOTICE OF REJECTION OF CLAIM on the claimant by placing a true copy thereof enclosed in a sealed envelope in the outgoing mail addressed as requested by the claimant.
I declare under penalty of perjury that the foregoing is true and correct. Executed at (Location), California, on (Date).
(Type or Print Name) (Signature)
(NAME OF ENTITY)
14 Issued XXXXX, RES 2024-XX
SAMPLE RESOLUTION
FORM H
ENTITY NAME
RESOLUTION NO. C.S.
RESOLUTION OF THE CITY COUNCIL/BOARD OF (NAME OF ENTITY) DELEGATING
TO THE (POSITION) AUTHORITY TO ADMINISTER AND MANAGE CLAIMS AND
ACTIONS AGAINST THE (NAME OF ENTITY) OR ITS OFFICERS OR EMPLOYEES AND
CLAIMS AND ACTIONS OF THE (NAME OF ENTITY)
BE IT RESOLVED by the City Council/Board of the (Name of Entity) as follows:
1. The (Position) is hereby authorized to allow, deny, allow in part, settle, or compromise any claims or action for money or damages against the (Name of Entity) or its officers or employees, provided its disposition is not otherwise directed by the City Council/Board or by statute, ordinance, resolution, insurance policy, or self-insurance pooling agreement, subject to the following conditions:
(a) The amount to be paid pursuant to such allowance, settlement, or compromise does not exceed (amount up to $50,000).
(b) If the amount to be paid exceeds (amount up to $50,000), the approval of the City Council/Board of (Name of Entity) is first obtained.
(c) If the claim is in litigation, the concurrence of the City Attorney or other legal Counsel retained by (Name of Entity) representing the (Name of Entity) or its officers or employees is obtained.
2. The (Position) is hereby authorized to collect, settle, compromise, release, or dismiss any claim of the (Name of Entity), provided its disposition is not otherwise directed by City Council/Board or by statute, ordinance, resolution, insurance policy, or self-insurance pooling agreement, subject to the following conditions:
(a) The amount of the claim does not exceed (amount up to $50,000) or, if it does, the amount to be paid is not less than ninety (90) percent of the amount of the claim.
(b) If the amount of the claim exceeds (amount up to $50,000), and the amount to be paid is less than ninety (90) percent of the amount of the claim, the approval of the City Council/Board of (Name of Entity) is first obtained. (c) If the claim is in litigation, the concurrence of the City Attorney or other legal counsel retained by (Name of Entity) representing (Name of Entity) is obtained. 15 Issued XXXXX, RES 2024-XX
3. The (Position) is hereby authorized and directed to perform all functions of the City Council/Board of the (Name of Entity) which are provided for in Part 3 (commencing with Section 900) and Part 4 (commencing with Section 940) Division 3.6, Title 1, California Government Code, or in (if applicable) Municipal
Code, subject to the conditions and limitations set forth above.
4. The (Position) is hereby authorized to delegate his/her authority as set forth above, or any part thereof, subject to such conditions as he/she may deem appropriate, to any subordinate officer or employee of the (Name of Entity).
ADOPTED this day of , 20 .
ATTEST:
(Name), Clerk of Council/Board (Name), Mayor
APPROVED AS TO FORM:
(Name), City Attorney/Counsel
ADOPTED BY THE FOLLOWING VOTE:
AYES:
NOES:
ABSENT:
(NAME OF ENTITY)
16 Issued XXXXX, RES 2024-XX
NOTICE OF FULL PAYMENT OF CLAIM
FORM I
Notice is hereby given that the Claim which you presented to (Name of Entity) on (Date) was allowed for full amount of Claim. A warrant for the full amount will be sent within days from this notice.
WARNING
Please also be advised that pursuant to Sections 128.5 et seq. and 1038 of the California Code of Civil Procedure, the (Name of Entity) will seek to recover all costs of defense in the event a legal action is filed on the matter and it is determined that the action was not filed in good faith and with reasonable cause, or as otherwise determined to justify the imposition of attorney’s fees and costs of suit pursuant to such sections, as well as any other sections or laws enuring to the benefit of the (Name of Entity), its officers, officials, employees, agents, or representatives.
PROOF OF SERVICE
On (Date), I served the within NOTICE OF FULL PAYMENT OF CLAIM on the claimant by placing a true copy thereof enclosed in a sealed envelope in the outgoing mail addressed as requested by the claimant.
I declare under penalty of perjury that the foregoing is true and correct. Executed at (Location), California, on (Date).
(Type or Print Name) (Signature)
(NAME OF ENTITY)
17 Issued XXXXX, RES 2024-XX
NOTICE OF PARTIAL PAYMENT OF CLAIM
FORM J
Notice is hereby given that the Claim which you presented to (Name of Entity) on (Date) was allowed in the amount of $ only, and rejected as to the balance. Please contact the person whose name appears at the bottom of this document within daysto arrange payment.
WARNING
Subject to certain exceptions, you have six (6) months from the date this Notice of Partial Payment of Claim was personally delivered or deposited in the mail to file a court action on this Claim. (See Government Code Section 945.6.)
You may seek the advice of an attorney of your choice in connection with this matter. If you desire to consult an attorney, you should do so immediately.
This Notice of Partial Payment of Claim applies only to claims under state law and shall not extend any time limits as may be imposed upon the claimant(s) for pursuit of the claimant(s)’ rights under federal laws, statutes, or other sources of rights of recovery in favor of claimant(s).
Please also be advised that pursuant to Sections 128.5 et seq. and 1038 of the California Code of Civil Procedure, the (Name of Entity) will seek to recover all costs of defense in the event a legal action is filed in the matter and it is determined that the action was not filed in good faith and with reasonable cause, or as otherwise determined to justify the imposition of attorney’s fees and costs of suit pursuant to such sections, as well as any other sections or laws enuring to the benefit of the (Name of Entity), its officers, officials, employees, agents, or representatives.
PROOF OF SERVICE
On (Date), I served the within NOTICE OF PARTIAL PAYMENT OF CLAIM on the claimant by placing a true copy thereof enclosed in a sealed envelope in the outgoing mail addressed as requested by the claimant.
I declare under penalty of perjury that the foregoing is true and correct. Executed at (Location), California, on (Date).
(Type or Print Name) (Signature)
(NAME OF ENTITY)
18 Issued XXXXX, RES 2024-XX
NOTICE OF REJECTION BY OPERATION OF LAW
FORM K
Notice is hereby given that the Claim which you presented to (Name of Entity) on (Date) was rejected by operation of law on (Date).
WARNING
Subject to certain exceptions, you have six (6) months from the date this Notice of Rejection by Operation of Law was personally delivered or deposited in the mail to file a court action on this Claim. (See Government Code Section 945.6.)
You may seek the advice of an attorney of your choice in connection with this matter. If you desire to consult an attorney, you should do so immediately.
This Notice of Rejection by Operation of Law applies only to claims under state law and shall not extend any time limits as may be imposed upon the claimant(s) for pursuit of the claimant(s)’ rights under federal laws, statutes, other sources of rights of recovery in favor of claimant(s).
Please also be advised that pursuant to Sections 128.5 et seq. and 1038 of the California Code of Civil Procedure, the (Name of Entity) will seek to recover all costs of defense in the event a legal action is filed in the matter and it is determined that the action was not filed in good faith and with reasonable cause, or as otherwise determined to justify the imposition of attorney’s fees and costs of suit pursuant to such sections, as well as any other sections or laws enuring to the benefit of the (Name of Entity), its officers, officials, employees, agents, or representatives.
PROOF OF SERVICE
On (Date), I served the within NOTICE OF REJECTION BY OPERATION OF LAW on the claimant by placing a true copy thereof enclosed in a sealed envelope in the outgoing mail addressed as requested by the claimant.
I declare under penalty of perjury that the foregoing is true and correct. Executed at (Location), California, on (Date).
(Type or Print Name) (Signature)
(NAME OF ENTITY)
19 Issued XXXXX, RES 2024-XX
NOTICE OF BOARD ACTION ON APPLICATION FOR LEAVE TO
PRESENT A LATE CLAIM
FORM L
Date:
To:
Dear :
Please be advised that on (Date) the (Name of Entity) took the action circled below with regard to the application for leave to present a late claim filed with the [Entity] and presented to the Board on (Date).
1. The application has been granted and your Claim accepted for processing. After your Claim is evaluated, you will receive additional notice from this office asto the status of your Claim.
2. The application has been denied.
WARNING
If you wish to file a court action on this matter, you must first petition the appropriate court for an order relieving you from the provisions of Government Code Section 945.4 (Claims Presentation Requirement).
See Government Code Section 946.6. Such petition must be filed with the Court within six (6) months from the date your application for leave to present a late claim was denied.
You may seek the advice of an attorney of your choice in connection with this matter. If you desire to consult an attorney, you should do so immediately.
If your application has been denied, this denial applies only to claims under state law and shall not extend any time limits as may be imposed upon the claimant(s) for pursuit of the claimant(s)’ rights under federal laws, other statutes or resources of rights of recovery in favor of claimant(s).
Please also be advised that pursuant to Sections 128.5 et seq. and 1038 of the California Code of Civil Procedure, the (Name of Entity) will seek to recover all costs of defense in the event a legal action is filed in the matter and it is determined that the action was not filed in good faith and with reasonable cause, or as otherwise determined to justify the imposition of attorney’s fees and costs of suit pursuant to such sections, as well as any other sections or laws enuring to the benefit of the (Name of Entity), its officers, officials, employees, agents, or representatives.
PROOF OF SERVICE
On (Date), I served the within NOTICE OF BOARD ACTION ON APPLICATION FOR LEAVE TO PRESENT A LATE CLAIM on the claimant by placing a true copy thereof enclosed in a sealed envelope in the outgoing mail addressed as requested by the claimant.
I declare under penalty of perjury that the foregoing istrue and correct. Executed at (Location), California, on (Date).
(Type or Print Name) (Signature)
(NAME OF ENTITY)
20 Issued XXXXX, RES 2024-XX
DECLARATION OF SERVICE BY MAIL
FORM M
State of California
County of
I am employed in the County of , State of California. I am over the age of eighteen (18) and not a party to the within cause or claim; my business address is: .
Alternative No. 1
I served the foregoing document by depositing a true
(Name of Document)
copy thereof in the United States mail in , State of California, (Location)
on , 20 , enclosed in a sealed envelope, with the postage thereon fully (Date)
prepaid, addressed asfollows: .
(Name and Address of Claimant, or Claimant’s Attorney)
Alternative No. 2
I am familiar with the practice of for collection and (Name of Entity)
processing of correspondence for mailing within the United States Postal Service. Under that practice, correspondence is deposited with the United States Postal Service the same day it is submitted for mailing.
I served the foregoing by placing a true copy thereof
(Name of Document)
for collection and mailing, in the course of ordinary business practice, with other correspondence of , located at ,
(Name of Entity) (Address of Entity)
on , enclosed in a sealed envelope, with the postage fully prepaid, (Date)
addressed asfollows: .
(Name and Address of Claimant or Claimant’s Attorney)
I declare under penalty of perjury that the foregoing is true and correct. Executed in California, on .
(Location) (Date)
(Type or Print Name) (Signature)
(NAME OF ENTITY)
21 Issued XXXXX, RES 2024-XX
NOTICE OF RECEIPT OF LAWSUIT
FORM N
Date:
To: (Name of Employee)
Please be advised that a lawsuit entitled (Name of Lawsuit) filed in (Name of Court) was served on this entity on (Date).
You are named as a defendant in the lawsuit but we have no information that you have been personally served. Please notify this office immediately if you receive a copy of the lawsuit by any manner which leads you to suspect that you may have been personally served. Also, please notify this office if you receive a copy of the lawsuit along with a "Notice and Acknowledgement of Receipt” form. DO NOT sign the form but forward it to this office immediately along with a copy of the lawsuit. The defense of this lawsuit has been assigned to the law firm of (Name of Firm). A representative of that firm may contact you personally to gain information necessary to prepare the defense of the suit. Please cooperate fully with that individual.
Thank you for your anticipated assistance and cooperation in this matter. (Type or Print Name) (Signature)
(NAME OF ENTITY)
22 Issued XXXXX, RES 2024-XX
Date:
To:
NOTICE OF SUBSTITUTE SERVICE
FORM O
Please be advised that this entity has received a copy of the attached lawsuit which has been left at the entity in your name. It appears that the plaintiff is attempting to have you personally served by a method called "substitute service". In order to complete service on you, the plaintiff must mail a copy to you here at the entity, or at your residence. Notify this office immediately if you do receive a copy of the suit via the U.S. mail.
Unless we hear from you otherwise, it will be assumed that you did not receive a copy of the suit by mail and, therefore, have not been properly served with the lawsuit. No answer will be made to the lawsuit in your behalf until we hear otherwise from you. If you are not properly served and are not otherwise made a party to the suit, you are probably not personally liable for any damages that may be determined to be appropriate. If, however, you have been properly served, but fail to notify this office so a defense can be prepared for you, and a default judgment is taken against you, you may not be entitled to indemnification from this entity. (Government Code 825.) The defense of this lawsuit has been assigned to the law firm of (Name of Firm). A representative of that firm may contact you personally to gain information necessary to prepare the defense of the suit.
Please cooperate fully with that individual.
Thank you for your anticipated assistance and cooperation in this matter. (Type or Print Name) (Signature)
(NAME OF ENTITY)
23 Issued XXXXX, RES 2024-XX
NOTICE OF PERSONAL SERVICE OR ATTEMPTED PERSONAL SERVICE TENDER
OF DEFENSE
FORM P
Date:
To:
On , I received the following: (Circle the appropriate number):
1. A copy of the attached summons and complaint served on me in person.
2. A copy of the attached summons and complaint by U.S. Mail together with a Notice and Acknowledgement of Receipt form. I am also sending you the unsigned original of the Notice and Acknowledgement of Receipt. I have not signed and returned anything to the person who mailed the documents.
3. A copy of the attached summons and complaint by U.S. Mail without a Notice and Acknowledgement Form of Receipt.
Pursuant to Government Code Section 825, I hereby request that this letter and the enclosed documents be forwarded to the appropriate defense counsel so that a determination can be made as to whether I have been properly served with this lawsuit. If I have been, I request that I be provided a defense in regards to this lawsuit and indemnified as to any judgment, settlement, or compromise arising out of this lawsuit.
(Type or Print Name) (Signature)
(NAME OF ENTITY)
24 Issued XXXXX, RES 2024-XX
ACCEPTANCE OF TENDER OF DEFENSE AND REQUEST FOR INDEMNIFICATION FORM Q
Date:
To:
Your request for defense and indemnification arising out of the case entitled (Name of Case) filed in (Name of Court) has been accepted.
Government Code Section 825 requires your good faith cooperation in the defense of this suit. Your failure to provide that cooperation could prejudice your right to indemnification for any judgment, settlement, or compromise arising out of this lawsuit.
The defense of this lawsuit has been assigned to the law firm of (Name of Firm). A representative of that firm may contact you personally to gain information necessary to prepare the defense of the suit. Please cooperate fully with that individual.
Thank you for your anticipated assistance and cooperation in this matter. (Type or Print Name) (Signature)
(NAME OF ENTITY)
25 Issued XXXXX, RES 2024-XX
TENTATIVE ACCEPTANCE OF TENDER OF DEFENSE AND REQUEST FOR
INDEMNIFICATION WITH RESERVATION OF RIGHTS
FORM R
Date:
To:
Your request for defense and indemnification arising out of the case entitled (Name of Case) filed in (Name of Court) has been tentatively accepted. However, this entity reserves its right to not pay any judgment, compromise, or settlement until it is established that the damage or injury complained of arose out of an act or omission occurring within the scope of your employment with this entity. Rather, this acceptance may be revoked at any time by notice to you that your tender of defense and request for indemnification is denied.
Government Code Section 825 requires your good faith cooperation in the defense of this suit.
Your failure to provide that cooperation could prejudice your right to indemnification for any judgment, settlement, or compromise arising out of this lawsuit.
The defense of this lawsuit has been assigned to the law firm of (Name of Firm). A representative of that firm may contact you personally to gain information necessary to prepare the defense of the suit. Please cooperate fully with that individual.
Thank you for your anticipated assistance and cooperation in this matter. (Type or Print Name) (Signature)
(NAME OF ENTITY)
26 Issued XXXXX, RES 2024-XX
DENIAL OF TENDER OF DEFENSE AND REQUEST FOR INDEMNIFICATION FORM S
Date:
To:
Your request for defense and indemnification arising out of the case entitled (Name of Case) filed in (Name of Court) has been denied. It has been determined that the damage, loss, or injury, which is the basis of the lawsuit, did not arise out of an act or omission by you which occurred within the scope of your employment with this entity.
(Type or Print Name) (Signature)
(NAME OF ENTITY)
27 Issued XXXXX, RES 2024-XX
SERIOUS INCIDENT LOSS NOTICE FORM
FORM T
Use this form to report any serious incident
PERSONAL AND CONFIDENTIAL IN ANTICIPATION OF LITIGATION FROM: TO: (Third Party Administrator)
ENTITY CLAIM #: ( )*
DATE/TIME OF LOSS:
DEPARTMENT LOCATION CODE:
* If one incident has multiple claimants, use same claim # but add letter suffix and enter each in log.
COMMENTS TO ADJUSTER:
CLAIMANT/INJURED’S NAME:
ADDRESS: PHONE:
CLAIMANT’S ATTORNEY:
ADDRESS: PHONE:
WITNESS NAME:
ENTITY EMPLOYEE INVOLVED/CONTACT:
ADDRESS: PHONE:
LOCATION OF OCCURRENCE:
DESCRIPTION OF OCCURRENCE/DAMAGE:
DESCRIPTION OF CLAIMANT’S INSURANCE:
POLICE/CHP REPORT #: ENTITY VEHICLE/DRIVER #:
ENCLOSURES: (circle) POLICE REPORT PHOTOS INTERNAL REPORTS OTHER
Date: Submitted By: Phone: ( )
28 Issued XXXXX, RES 2024-XX
RELEASE OF ALL CLAIM
FORM U
KNOW ALL MEN BY THESE PRESENTS:
That the Undersigned, being of lawful age, for sole consideration of Dollars ($ ) to be paid to do/does hereby and
for my/ours/its heirs, executors, administrators, successors and assignees release, acquit and forever discharge and his, her, their, or its agents, employees, servants, successors, heirs, executors, administrators and all other persons, firms, corporations, associations or partnerships of and from any and all claims, actions, causes of action, demands, rights, damages, costs, loss of service, expenses and compensation whatsoever, which the undersigned now has/have or which may hereafter accrue on account of or in any way growing out of any and all known and unknown, foreseen and unforeseen bodily and personal injuries and property damage and the consequences thereof resulting or to result from the accident, casualty or event which occurred on or about the of , 20 at or near .
It is understood and agreed that this settlement is the compromise of a doubtful and disputed claim, and that the payment made is not to be construed as an admission of liability on the part of the party or parties hereby released, and that said releases deny liability therefore and intend merely to avoid litigation and buy their peace.
It is further understood and agreed that all rights under Section 1542 of the Civil Code of California and any similar law of any state or territory of the United States are hereby expressly waived. Said section reads as follows:
"1542. Certain claims not affected by general release. A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the release, which if known by him must have materially affected his settlement with the debtor."
The undersigned hereby declare(s) and represent(s) that the injuries sustained are or may be permanent and progressive and that recovery therefrom is uncertain and indefinite and in making this Release it is understood and agreed that the undersigned rely(ies) wholly upon the undersigned'sjudgment, belief and knowledge of the nature, extent, effect and duration ofsaid injuries and liability therefore and is made without reliance upon any statement or representation or the party or parties hereby released or their representatives or by any physician or surgeon by them employed.
The undersigned further declare(s) and represent(s) that no promise, inducement or agreement not herein expressed has been made to the undersigned, and that this Release contains the entire agreement between the parties hereto, and that the terms of this Release are contractual and not a mere recital.
FOR YOUR PROTECTION CALIFORNIA LAW REQUIRES THE FOLLOWING TO APPEAR ON THIS FORM:
§ 556. False or fraudulent claim; penalty. It is unlawful to:
(a) Present or cause to be presented any false or fraudulent claim for the payment of a loss under a contract of insurance.
(b) Prepare, make, orsubscribe any writing, with intent to present or use the same, or allow it to be presented or used in support of any such claim.
Every person who violates any provision of this section is punishable by imprisonment in the State prison not exceeding three years, or by fine not exceeding one thousand dollars, or by both. (Stats. 1935, c. 145.p. 511 § 558.) THE UNDERSIGNED HAS READ THE FOREGOING RELEASE AND FULLY UNDERSTANDS IT.
Signed, sealed and delivered this day of , 20 .
CAUTION: READ BEFORE SIGNING BELOW
Witness Claimant
Witness Claimant
Witness Claimant
STATE OF SS#
COUNTY OF
On the day of , 20 , before me personally appeared to
me known to be the person(s) named herein and who executed the foregoing Release and acknowledged to me that voluntarily executed the same.
My term expires , 20 .
NOTARY PUBLIC
29 Issued XXXXX, RES 2024-XX
RELEASE OF ALL PROPERTY CLAIMS
(California Form)
KNOW ALL MEN BY THESE PRESENTS:
FORM V
That the Undersigned, being of lawful age, for sole consideration of Dollars ($ ) to be paid to
do/does hereby and for my/ours/its heirs, executors, administrators, successors and assignees release, acquit and forever discharge and his, her, their, or its agents, employees, servants, successors, heirs, executors, administrators and all other persons, firms, corporations, associations or partnerships of and from any and all claims, actions, causes of action, demands, rights, damages, costs, loss of service, expenses and compensation whatsoever, which the undersigned now has/have or which may hereafter accrue on account of or in any way growing out of any and all known and unknown, foreseen and unforeseen property damage and the consequences thereof resulting or to result from the accident, casualty or event which occurred on or about the day of , 20 at or near .
It is understood and agreed that this settlement is the compromise of a doubtful and disputed claim, and that the payment made is not to be construed as an admission of liability on the part of the party or parties hereby released, and that said releases deny liability therefore and intend merely to avoid litigation and buy their peace.
It is further understood and agreed that all rights under Section 1542 of the Civil Code of California and any similar law of any state or territory of the United States are hereby expressly waived. Said section reads as follows:
"1542. Certain claims not affected by general release. A general release does not extend to claims which the creditor does not know or suspect to exist in his favor at the time of executing the release, which if known by him must have materially affected his settlement with the debtor."
The undersigned declare(s) and represent(s) that no promise, inducement or agreement not herein expressed has been made to the undersigned, and that this Release contains the entire agreement between the parties hereto, and that the terms of this Release are contractual and not a mere recital.
FOR YOUR PROTECTION CALIFORNIA LAW REQUIRES THE FOLLOWING TO APPEAR ON THIS FORM:
§ 556. False or fraudulent claim; penalty. It is unlawful to:
(a) Present or cause to be presented any false or fraudulent claim for the payment of a loss under a contract of insurance.
(b) Prepare, make, orsubscribe any writing, with intent to present or use the same, or allow it to be presented or used in support of any such claim.
Every person who violates any provision of this section is punishable by imprisonment in the State prison not exceeding three years, or by fine not exceeding one thousand dollars, or by both. (Stats. 1935, c. 145.p. 511 § 558.) THE UNDERSIGNED HAS READ THE FOREGOING RELEASE AND FULLY UNDERSTANDS IT.
Signed, sealed and delivered this day of , 20 .
CAUTION: READ BEFORE SIGNING BELOW
Witness Claimant
Witness Claimant
Witness Claimant
STATE OF SS#
COUNTY OF
On the day of , 20 , before me personally appeared to
me known to be the person(s) named herein and who executed the foregoing Release and acknowledged to me that voluntarily executed the same.
My term expires , 20 .
NOTARY PUBLIC
30 Issued XXXXX, RES 2024-XX
(NAME OF ENTITY)
SAMPLE EXPLANATION LETTER
FORM W
[Addressee]
RE: Claim Presented to the [Entity] Dear
Mr./Mrs. :
On , you presented a claim for damages to the [Position] for . You allege through your claim that you slipped and fell on the steps leading to the parking structure . Your claim states the top step had a white strip but the other steps did not and that this caused a visual problem with the steps looking like a ramp to you. As a result of the slip and fall, you suffered terrible chest and wrist pains.
The [Entity] has now completed its investigation of your claim and has determined the following:
There is no prior service call on record concerning the condition of the stairs in that general area, nor is there any public report detailing the alleged incident. Your call to the Building Manager is the first notice this [Entity] has had of someone falling in that area, and we promptly investigated the area after receiving your claim to assess the condition of the stairs. As a result of the investigation, please find enclosed Notice of Rejection of Claim.
The State of California has granted to public jurisdictions certain immunities not available to private persons concerning damage claims. Under §835.2 (a) and (b) of the California Government Code, the [Entity] must have had actual or constructive notice of a dangerous condition. To perfect your claim against the [Entity], the burden of proof is upon you to establish that a dangerous condition was created by the negligent act of a(n) [Entity] employee or that the [Entity] had actual or constructive notice of any dangerous condition.
Actual notice requires evidence the public entity (1) had actual knowledge of the existence of the condition and (2) knew or should have known of its dangerous character. Actual notice is not present in this circumstance. There are no prior reports indicating any problems with the stairs. In fact, this [Entity’s] first notice of even a possible problem came when you filed your claim. The [Entity] immediately investigated the area and found nothing out of the ordinary, as there are white strips at the top and bottom steps at each flight of stairs, the stairs are wide, and there are handrails on both sides of the stairs.
Constructive notice exists if "the condition had existed for such a period of time and was of such an obvious nature that the public entity, in the exercise of due care, should have discovered the condition and its dangerous character." (Government Code §835.2(b)). Generally, this means that an [Entity] will be charged with constructive notice of substantial defects which have existed for some time, and which are so conspicuous that a reasonable inspection would have disclosed them.
In this instance, the City does not even know how long the sidewalk has been in its present condition and the alleged defects are not substantial.
31 Issued XXXXX, RES 2024-XX
The State of California, through the Improvement Act of 1911, has made the maintenance of sidewalks the responsibility of adjoining property owners. Section 5610 of the Streets and Highways Code states: "The owners of lots or portions of lots fronting on any portion of a public street or place when that street or place is improved or if and when the area between the property line of the adjacent property and the street line is maintained as a park or parking strip, shall maintain any sidewalk in such condition that the sidewalk will not endanger persons or property....." (Emphasis mine.)
The question of whether the duty still exists on the part of the land owner to repair the sidewalk when the damage is caused by street trees has been answered by the California Attorney General in his opinion CV73-3191L. The Attorney General's opinion concludes that "the provisions of §5610 of the Streets and Highways Code do not exempt an owner of property abutting the sidewalk from the duty otherwise specified in that section to maintain the sidewalk, and from liability for cost of repairs thereto, even where the damage to the sidewalk is caused by the growing roots of trees that are public property of the City within which the sidewalk exists." (Emphasis mine.) The [Entity] does place temporary patches on sidewalks of asphaltic concrete material until property owners can repair or replace the sidewalk. The patches alleviate displacement in the various levels of sidewalk. The [Entity] will continue to respond if you contact them concerning raised portions of sidewalk in front of your home.
The [Entity] is sorry to learn through your claim that you slipped and fell. However, we honestly cannot see a basis for the taxpayers of this [Entity] funding this claim. If you have any questions concerning this decision, please do not hesitate to contact me.
Very truly yours,
Enclosure: Notice of Rejection of Claim
cc: Building Manager (w/encl)
(NAME OF ENTITY)
32 Issued XXXXX, RES 2024-XX
SAMPLE NOTICE OF RECEIPT OF CLAIM
FORM X
Dear Mr. :
The City Clerk of has received a claim from you for money or damages presented to the [Entity], a municipal corporation.
Your claim will be investigated and evaluated. You will be contacted by the undersigned or another representative of the [Entity] in writing upon completion of the review with the findings and the results within 45 days.
The purpose of this notice is to acknowledge receipt of your claim and is not intended to imply acceptance, lateness, insufficiency or denial of your claim.
Should you have further reason to contact the [Entity] concerning this matter, please telephone me at .
Sincerely,
(NAME OF ENTITY)
33 Issued XXXXX, RES 2024-XX
SAMPLE GOVERNMENT CODE SECTION 935 ORDINANCE
FORM Y
Pursuant to the authority contained in Section 935 of the Government Code of the State of California, the following claims procedures are established for those claims against for money or damages not now governed by state or local laws.
Notwithstanding the exemptions set forth in Section 905 of the Government Code of the State of California, all claims against for damages or money, when a procedure for processing such claims is not otherwise provided by state or local laws, shall be presented within the time limitations and in the manner prescribed by Sections 910 through 915.2 of the Government Code of the State. Such claims shall further be subject to the provisions of Section 945 through 946 of the Government Code of the State relating to the prohibition of suits in the absence of the presentation of claims and action thereon by the Council.
This ordinance shall take effect thirty (30) days after its adoption. Within five days after its adoption it shall be published once in a newspaper of general circulation.
The foregoing ordinance was introduced at a regular meeting of held on the day of , 20 and passed and
adopted at a regular meeting of held on the
day of , 20 by the following vote:
AYES:
NOES:
ABSENT:
ABSTAINING:
APPROVED:
ATTEST:
(NAME OF ENTITY)
34 Issued XXXXX, RES 2024-XX
ADVISEMENT OF LAW LETTER
FORM Z
TO:
FROM:
DATE:
SUBJECT:
Dear :
This is to confirm and assure you that the [Entity] has undertaken your legal defense in the civil action filed against you under the title of , in which you are named as a party defendant.
We are defending you at the request of the [Entity], pursuant to agreements. We intend to take whatever steps are necessary to defend, compromise or settle the action on your behalf.
We must emphatically call your attention to the fact, however, that the complaint in this action contains a claim against you, individually, for the recovery of punitive or exemplary damages, in addition to any compensatory damages which are claimed as compensation for the injuries alleged in the complaint.
The [Entity] will not pay on your behalf any judgment for punitive or exemplary damages.
We wish to inform you that under existing law, the [Entity] is, notwithstanding the inability of the [Entity] to cover punitive damage judgments, authorized to pay on your behalf all or part of any judgment which might ensue for punitive damages under limited circumstances. Those circumstances include a final determination that the act or omission on which liability would be founded was within the course and scope of your employment with the [Entity], and that you acted, or failed to act, in good faith, without actual malice, and in the apparent best interest of the [Entity].
Also, that at the time of payment, the payment of the claim or judgment would be in the best interest of the [Entity] itself. We must emphasize that the law at present does not obligate the [Entity] to pay such a claim, but leaves coverage to its sole discretion, to be determined only after a judgment for punitive or exemplary damages has been awarded.
You are simply advised that in the event of an adverse judgment you may have recourse to petition the [Entity] for a determination as to payment of punitive or exemplary damages.
Our investigation of this case at this point in time does not reveal any reason to deny coverage of the claim against you for compensatory damages under our self-funded liability program, notwithstanding the claim for punitive damages, and we have engaged legal counsel to defend you at the [Entity’s] expense.
35 Issued XXXXX, RES 2024-XX
Please be advised the [Entity] has assigned the defense of this claim to:
You should expect to hear promptly from assigned legal counsel, who will ask for and be entitled to your complete cooperation in the defense of this claim.
Under the circumstances, you are free to consult at your own expense with independent legal counsel of your own choice as to your legal status and your rights with respect to the existing claim for punitive or exemplary damages. If you do engage at any time during the conduct of this defense any independent legal counsel, please put your attorney or attorneys immediately in direct contact with the attorney named above.
If you have any questions, please do not hesitate to contact the undersigned. It is our wish to render you the best possible service on behalf of the [Entity].
Thank you.
Sincerely,
36 Issued XXXXX, RES 2024-XX
FORM ZZ
LIABILITY INCIDENT REPORT AND VERIFIED CLAIM LOG
Dist
Claim #
Claimant Date of
Loss
Date of
Claim
Date
Received
Date
Rejected
Amount
Claimed
Type of
Loss
Amount
Reserved
Amount
Paid
Date
Closed
General Business 6c
June 6, 2024
Tina Envia, Finance Manager
City Council Staff Report
Resolution: Adopting Resolution 2024-31, Approving the Operating Budget for Fiscal Year 2024-2025
SUMMARY:
The Fiscal Year 2024-2025 preliminary budget was presented to the City Council and the public for consideration on May 2, 2024. If adopted as presented, it would result in a General Fund reserve balance of $3,552,160 at June 30, 2025.
ANALYSIS:
Structurally, the budget presented reflects a budget surplus for the General Fund. The General Fund reserve is expected to be at 79% of annual expenditures. Council policy requires reserve at 50%. Council proposed no recommended changes to the preliminary 2024-2025 Budget as presented at the May 2 nd meeting.
FISCAL IMPACT:
The budget sets the fiscal and spending plan for the City and the specifics for each fund are detailed in the budget document. Approval and adoption of the Budget establishes the spending authority for City staff to carry out the City’s functions.
ENVIRONMENTAL REVIEW:
N/A
ALTERNATIVES:
1. Approve the budget Resolution as presented and establish spending authority for fiscal 2024-2025.
2. Provide staff with direction as to the modifications desired for the presentation of a budget resolution and then adopt the budget as modified and establish spending authority for City Staff.
3. Not accept the budget as presented and give no further direction for changes. Without the passage of a budget resolution City staff would not have spending authority.
ATTACHMENTS:
• Resolution 2024-31
• FY 2024-2025 Operating Budget
RESOLUTION 2024-31
WATERFORD CITY COUNCIL
RESOLUTION NO. 2024-31
APPROVING RESOLUTION ADOPTING THE OPERATING BUDGET
FOR FISCAL YEAR 2024-2025
WHEREAS; the City Manager has worked with all departments in the preparation of the fiscal year 2024- 2025 operating budget (“Operating Budget”) to present to the City Council for its approval; and WHEREAS; the City Council reviewed the proposed Operating Budget at a regular meeting of the Waterford City Council on May 2
nd, 2024 and had no recommended changes thereof; and
WHEREAS; the City Council has received the fiscal year 2024-2025 proposed Operating Budget for its consideration; and
WHEREAS, the City Council has determined that it is necessary for the efficient management of the City that certain sums be appropriated to the various departments, offices, and activities of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WATERORD DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. That the fiscal year 2024-2025 Operating Budget, attached hereto is adopted.
SECTION 2. That the sums of money set forth in the Operating Budget are appropriated to the respective accounts and funds for expenditure during the 2024-2025 fiscal year for the items set forth in the Operating Budget.
SECTION 3. That the City Manager is authorized to move funds within a Fund in the Operating Budget without limitation, transfer between funds when less than $10,000, transfer of appropriations for capital items budgeted within the same fund, appropriation of any non-departmental revenues less than $5,000, increase appropriation where new or additional grant or non-economic based revenue is also increased, initiate professional service and maintenance contracts when budgeted and less than $20,000.
The foregoing Resolution was passed and adopted by the City Council of the City of Waterford, County of Stanislaus, State of California, at a regular meeting thereof held on the 6 th day of June 2024, by the
following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
CITY OF WATERFORD,
_____________________________
Charlie Goeken, Mayor
ATTEST: APPROVED AS TO FORM:
_____________________________ ______________________________
Patricia Krause, CMC Corbett J. Browning
City Clerk City Attorney
City of Waterford
Operating
Budget
2024‐2025
City of Waterford
Budget Summary - By Fund
2024-2025 Budget
Fund Beginning Fund Budgeted Budgeted Budgeted Ending
Fund Number Balance Revenues Expenses Fund Balance
General Fund 1010 3,158,675 4,914,797 4,521,312 3,552,160 Special Business Pilot Fund 2005 3,157 30,500 33,000 657 Abandoned Vehicle Abatement 2010 29,355 48,200 46,750 30,805 CDBG - Rehab 2030 0 0 0 0
Gas Tax 2050 0 486,848 486,848 0
Local Transportation 2270 0 12,500 12,500 0
Housing Rehab Revolving Loans 2060 0 0 0 0
HCD Home Program 2070 349,617 1,500 0 351,117
HOME Consortium 2072 0 0 0 0
CDBG Consortium 2080 0 670,875 670,875 0
Parks & Recreation Programs 2090 14,750 18,850 9,100 24,500 Impact Fee Administration and Planning 2091 26,945 3,500 3,500 26,945 Impact Fee City Facilities 2092 1,047 4,000 4,000 1,047 Impact Fee Water 2093 15,000 17,500 0 32,500
Impact Fee Drainage 2110 5,964 50 0 6,014
Impact Fee Wastewater Collection 2121 39,464 500 0 39,964 Impact Fee Parks and Recreation 2131 149,992 30,500 0 180,492 Impact Fee Police 2151 0 10,500 10,500 0
Impact Fee Public Works 2170 0 0 0 0
Impact Fee Traffic 2171 758,326 31,000 250,000 539,326
Impact Fee Wastewater Treatment 2191 377,210 12,000 0 389,210 Lighting and Landscaping District 2210 7,835 103,000 106,052 4,783 Lighting District 2230 120,832 40,000 58,387 102,445
CFD 2019-1 Maintenance Services 2240 16,471 18,269 11,000 23,740 CIP Streets 6310 89,420 1,976,366 2,181,000 (115,214)
CIP Streets Measure L 6320 241,143 595,585 100,000 736,728 CIP Parks 6580 0 0 0 0
Wastewater Treatment Operations 5050 287,536 1,999,941 1,967,965 319,512 Wastewater Treatment CIP 4350 287,177 2,541,421 2,735,999 92,599 River Pointe Water System Operations 5070 54,549 335,650 370,567 19,632 Waterford Water System Operations 5071 334,834 2,111,750 2,136,315 310,269 Hickman Water System Operations 5072 41,107 216,550 215,861 41,796 Waterford Water System CIP 5075 1,288,994 4,220,885 5,509,453 426 Hickman Water System CIP 5076 4,928 48,751 36,702 16,977 Public Financing Authority 5090 199,702 266,475 231,006 235,171 RDA Successor 2330 3,600 66,100 66,100 3,600
All Funds Total 7,907,630 20,834,363 21,774,792 6,967,201 City of Waterford
General Fund Forecast
2024-2025 Budget
Estimated Budget
FY 2023-2024 FY 2024-2025 $ Change % Change
Beginning Fund Balance 4,143,461 3,158,675 (984,786) -23.8% Revenues and Financing
Sources 6,829,639 4,914,797 (1,914,842) -28.0%
Expenditures and
Capital Outlay 7,814,425 4,521,312 (3,293,113) -42.1%
Net Increase (Decrease) (984,786) 393,485 1,378,271 -140.0% Ending Fund Balance 3,158,675 3,552,160 393,485 12.5%
City of Waterford
General Fund Budget
2024-2025 Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change Operating Revenues
1010-110-5020 Property Tax - secured 355,931 381,551 402,149 427,611 463,575 500,661 37,086 8.0% 1010-110-5030 Property Tax - unsecured 20,894 19,234 19,598 21,038 21,544 23,267 1,723 8.0% 1010-110-5040 Supplemental SB13 7,589 6,177 10,540 11,456 8,696 9,392 696 8.0% 1010-110-5065 Property Tax Admin Fees - - - 0 (6,200) (6,200) - N/A 1010-110-5080 Other Property Taxes 4,450 - - - - - - 0.0% 1010-110-5081 Tax Increment Distribution 26,432 7,471 40,970 46,185 50,000 40,330 (9,670) -19.3% 1010-110-5110 Sales & Use Tax 659,868 572,873 856,831 792,026 775,000 785,000 10,000 1.3% 1010-110-5120 Utility Users Tax 616,559 570,084 599,389 700,497 685,000 700,000 15,000 2.2% 1010-110-5130 Franchise Fees 112,320 106,401 132,760 157,370 136,000 140,000 4,000 2.9% 1010-110-5140 In-lieu Tax Payments - (4,717) 2,531 - 2,582 2,600 18 0.7% 1010-110-5160 Real Property Transfer Tax 22,424 39,858 35,309 17,972 33,125 35,000 1,875 5.7% 1010-110-5260 Business License Fees 20,149 20,413 18,638 20,014 22,000 23,000 1,000 4.5% 1010-110-5590 Other Lic. & Permits Fees 420 680 710 670 1,200 1,200 - N/A 1010-110-5670 Homeowners Property Tax Relief 3,517 3,590 3,466 5,090 3,400 4,500 1,100 32.4% 1010-110-5730 Motor Vehicle In-lieu VLF 6,523 7,202 10,333 9,327 8,000 9,000 1,000 12.5% 1010-110-5731 Property Tax In-lieu of MVLF 815,291 769,015 860,973 951,317 1,100,225 1,188,243 88,018 8.0% 1010-110-5800 Other Misc State Grants - - 1,228 - - - - 0.0% 1010-110-5891 CARES State & County 410,107 - - - - - - 0.0% 1010-110-6330 Allocated Interest Earnings 3,411 50,704 (70,160) 6,570 18,000 25,000 7,000 38.9% 1010-110-6480 Lien Release Fees (430) (157) (100) (40) (200) (200) - N/A 1010-110-6490 Sale of Other Assets - - - - 99,744 - (99,744) -100.0% 1010-110-6491 ChargePoint Revenue - - 119 535 1,200 1,600 400 33.3% 1010-110-6560 Other Misc Revenues 17,852 45,914 32,448 14,063 30,000 30,000 - N/A 1010-110-6561 Event Revenue 2,233 - 600 590 1,500 1,750 250 16.7% 1010-110-6910 Transfers In 7,000 14,658 5,945 12,943 7,000 7,000 - N/A 1010-110-6950 Admin Allocation Transfer In 414,040 412,999 535,008 553,793 631,072 685,240 54,168 8.6% 1010-120-6910 Transfers In 3,500 4,000 5,500 7,700 3,525 3,050 (475) -13.5% 1010-199-5892 ARPA Covid Relief Funds - 132,277 - 193,885 1,786,585 (1,786,585) - -100.0% 1010-199-5893 Covid Administration - - 3,886 - - - - 0.0% 1010-210-5150 Prop 172 Public Safety Tax 15,313 14,362 19,900 18,999 16,500 17,000 500 3.0% 1010-210-5770 State Mandate Reimbursement 3,452 4,433 6,137 4,629 6,750 12,000 5,250 77.8% 1010-210-5803 State COPS SLESF Grant 109,638 187,739 176,583 165,271 200,000 205,000 5,000 2.5% 1010-210-6130 Police Report Fees 530 270 1,305 920 900 1,000 100 11.1% 1010-210-6140 Other Police Service Fees 223 577 26 5 500 500 - N/A 1010-210-6240 Traffic Violators School 420 725 2,757 1,135 800 1,000 200 25.0% 1010-210-6250 Vehicle Code Fines 7,735 10,553 17,783 8,795 10,500 11,000 500 4.8% 1010-210-6260 Other Fines, Forfeitures 453 1,271 599 540 1,000 1,000 - N/A 1010-210-6560 Other Misc Revenues 40,412 - - 440 - - - 0.0% 1010-210-6910 Transfers In 10,000 10,000 11,794 11,793 10,000 10,000 - N/A 1010-300-6910 Transfers In - - 2,513 - - - - 0.0%
1010-310-6560 Other Misc Revenues 1,000 1,000 1,000 1,000 1,000 1,000 - N/A 1010-310-6910 Transfers In 199,381 212,801 225,993 250,642 249,996 253,982 3,986 1.6% 1010-410-5320 Building Fees - Residential 100,729 52,222 169,846 33,088 25,000 35,000 10,000 40.0% 1010-410-5340 State Fee - (5) - - - - - 0.0%
1010-410-5350 Building Fees - Commercial - - 13,755 - 3,500 3,500 - N/A 1010-410-5420 SMIP Fee 201 576 944 10 200 200 - N/A
1010-410-5430 CBSC Fee 31 125 (45) 10 20 20 - N/A
1010-410-5590 Other Lic & Permit Fees 948 - 34,853 789 2,500 2,500 - N/A 1010-410-5800 Other Misc State Grants - - - - 40,000 - (40,000) -100.0% 1010-410-6260 Other Fines, Forfeitures 4,109 1,269 - 3,465 6,500 6,500 - N/A 1010-410-6560 Other Misc Revenues - - - - - 40,662 40,662 0.0% 1010-410-6910 Transfers In - - 1,651 1,649 - - - 0.0%
1010-430-5590 Other Planning Fees 154,314 23,062 74,961 11,947 20,000 50,000 30,000 150.0% 1010-430-5800 Other Misc State Grants - - - - 65,000 - (65,000) -100.0% 1010-430-6910 Transfers In - - 170 170 - - - 0.0%
1010-460-5080 Other Misc State Grants 2,500 7,221 6,544 - 15,000 15,000 - N/A 1010-550-6910 Transfers In - - 964 1,132 - - - 0.0%
1010-560-6010 Rental Income 900 9,980 13,346 5,431 5,000 14,000 9,000 180.0% 1010-560-6910 Transfers In - - 3,400 4,244 - - - 0.0%
1010-580-5800 Other Misc State Grants - - (5,000) - - - - 0.0% 1010-580-6560 Other Misc Revenues 6,400 7,305 7,864 7,743 6,400 6,500 100 1.6% 1010-580-6910 Transfers In - - 14,389 7,998 - - - 0.0%
Total General Fund Operating Revenues 3,552,079 4,210,126 4,444,980 4,492,457 6,569,639 4,896,797 (1,672,842) -25.5% 2025 Budget vs.
2024 Estimate
City of Waterford
General Fund Budget
2024-2025 Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change 2025 Budget vs.
2024 Estimate
Operating Expenses
Administration
1010-110-7020 Payroll - Salary 71,474 83,759 68,128 75,427 92,056 96,257 4,201 4.6% 1010-110-7021 Payroll - Overtime 1,750 1,931 8 2 67 69 2 3.0% 1010-110-7025 Payroll - Part-time 10,128 9,949 10,953 12,402 16,863 17,265 402 2.4% 1010-110-7100 Employer Portion Deferred Comp 1,061 600 1,093 1,126 1,156 1,800 644 55.7% 1010-110-7110 PERS Cost 15,246 15,636 14,894 5,401 25,373 28,624 3,251 12.8% 1010-110-7120 Insurance - Dental/Medical/Vision 24,496 27,156 23,761 20,623 27,064 31,353 4,289 15.8% 1010-110-7130 Payroll Taxes 1,441 1,807 1,599 1,538 1,778 1,760 (18) -1.0% 1010-110-7140 Workers Comp Insurance 80,729 96,507 84,661 100,463 110,422 107,532 (2,890) -2.6% 1010-110-7150 Vehicle Allowance 2,400 2,400 2,400 2,200 3,600 4,800 1,200 33.3% 1010-110-7190 Professional Services - Other 42,855 43,707 45,232 43,166 42,500 45,600 3,100 7.3% 1010-110-7192 Professional Services - Audit 29,464 28,933 29,646 30,501 33,000 34,395 1,395 4.2% 1010-110-7194 Professional Services - Legal 45,192 42,187 66,509 56,275 48,000 49,500 1,500 3.1% 1010-110-7195 Professional Services - Tech 24,000 24,000 46,602 41,139 43,040 45,000 1,960 4.6% 1010-110-7200 Bank Fees and Service Charges 4,702 4,208 4,652 10,084 10,200 8,500 (1,700) -16.7% 1010-110-7260 Liability & Property Damage Insur 111,568 93,661 161,512 185,629 249,659 304,272 54,613 21.9% 1010-110-7300 Other Contracts/Services 5,039 3,283 5,293 4,609 5,500 5,500 - N/A 1010-110-7410 Property Maintenance 4,856 2,479 4,385 2,869 2,000 2,000 - N/A 1010-110-7420 Equipment Maintenance 1,881 208 5,498 2,363 4,000 2,500 (1,500) -37.5% 1010-110-7430 Vehicle Maintenance 149 98 152 184 400 500 100 25.0% 1010-110-7510 Operating Supplies 5,030 8,047 7,721 8,688 10,000 10,000 - N/A 1010-110-7515 Office Supplies 4,007 3,157 3,512 3,469 3,000 3,000 - N/A 1010-110-7516 Tech Supplies 1,061 193 35 2,602 2,500 2,000 (500) -20.0% 1010-110-7519 COVID-19 Supplies & Services 2,355 9,301 1,089 466 - - - 0.0% 1010-110-7520 Fuel 296 - - 106 500 250 (250) -50.0%
1010-110-7540 Postage & Mailing 2,644 2,023 3,625 2,898 3,500 3,000 (500) -14.3% 1010-110-7580 Uniforms & Protective Clothing 60 90 75 - 250 150 (100) -40.0% 1010-110-7600 Leases and Rental 7,928 5,146 3,076 3,042 4,000 3,500 (500) -12.5% 1010-110-7610 ASP Software Fee 20,106 23,570 26,980 7,509 15,000 10,000 -33.3% (5,000) 1010-110-7620 Other Software Fee 6,021 5,668 7,096 14,031 15,000 15,500 500 3.3% 1010-110-7710 Advertising & Legal Notices 1,410 2,583 5,085 1,502 3,100 2,500 (600) -19.4% 1010-110-7720 Dues & Publications 14,133 13,895 18,790 18,864 21,000 21,000 - N/A 1010-110-7730 Other Miscellaneous Services 3,676 2,004 2,132 2,922 3,800 3,800 - N/A 1010-110-7731 Community Events - 3,782 2,749 9,179 15,000 15,000 - N/A 1010-110-7732 Employee Benefits - Non Payroll 1,120 2,983 4,950 4,771 2,500 2,500 - N/A 1010-110-7740 Training and Development 800 147 623 955 2,000 1,500 (500) -25.0% 1010-110-7750 Travel, Meetings, Etc. 96 352 812 1,096 2,000 2,000 - N/A 1010-110-7755 Recruitment 223 482 - 500 - (500) - -100.0% 1010-110-7770 Cash Overages/shortages - 34 (106) 83 - - - 0.0% 1010-110-7810 Communications/telephone 6,971 6,910 6,995 6,199 8,000 10,000 2,000 25.0% 1010-110-7811 Tech Communications 3,012 2,945 2,978 3,029 3,500 3,500 - N/A 1010-110-7820 Electric, Gas & Water 8,837 7,120 9,437 14,609 12,000 13,000 1,000 8.3% 1010-110-7850 Refunds/reimb/write-offs 3 793 483 (371) - - - 0.0% 1010-110-9010 Debt Service - Principal 6,447 6,381 6,512 6,577 6,642 6,710 68 1.0% 1010-110-9110 Debt Service - Interest 588 654 523 458 393 326 (67) -17.0% Total Administration Operating Expenses 592,739 572,803 692,632 708,685 850,863 916,463 65,600 7.7% City Council
1010-130-7020 Payroll-salary 16,615 18,000 18,000 18,277 18,000 18,000 - N/A 1010-130-7110 PERS Cost 251 2,035 2,104 2,379 2,413 2,558 145 6.0% 1010-130-7130 Payroll Taxes 1,305 1,543 1,322 1,241 1,749 1,758 9 0.5% 1010-130-7510 Operating Supplies 689 254 1,095 1,015 1,000 1,000 - N/A 1010-130-7720 Dues & Publications 430 299 - - 800 800 - N/A 1010-130-7750 Travel, Meeting, Etc. 100 3,839 3,354 600 4,125 4,125 - N/A 1010-130-7870 Election Costs 10,245 - - 18,688 - 15,000 15,000 0.0% Total City Council Operating Expenses 24,186 31,419 25,875 42,200 28,087 43,241 15,154 54.0% American Rescue Plan Funds (ARPA)
1010-199-7025 Payroll Part-Time - - 2,034 - - - - 0.0%
1010-199-7130 Payroll Taxes - - 211 - - - - 0.0%
1010-199-7516 Tech Supplies - - 276 - - - - 0.0%
1010-199-8020 Capital Purchases ARPA - - 3,587 47,759 - - - 0.0% 1010-199-9250 Transfers Out - - 126,169 146,126 1,786,585 - (1,786,585) -100.0% Total ARPA Expenses - - 132,277 193,885 1,786,585 - (1,786,585) -100.0% Police Services
1010-210-7020 Payroll-salary 17,710 17,383 20,589 21,972 19,836 20,892 1,056 5.3% 1010-210-7025 Payroll Part-Time 4,235 4,034 4,025 4,183 5,327 5,383 56 1.1% 1010-210-7100 Employer Portion Deferred Comp 531 300 547 563 578 600 22 3.8% 1010-210-7110 PERS Cost 29,623 27,628 29,904 32,886 5,655 14,501 8,846 156.4% 1010-210-7120 Insurance-Dental/Medical/Vision 2,883 2,919 3,039 3,324 4,014 4,404 390 9.7% 1010-210-7130 Payroll Taxes 375 378 393 414 401 417 16 4.0% 1010-210-7170 Law Enforcement Contract 1,764,152 1,772,571 1,911,430 2,065,334 2,278,458 2,372,568 94,110 4.1% 1010-210-7190 Professional Services-Stanislaus DEA - 5,000 5,000 5,000 5,000 5,000 - N/A 1010-210-7300 Other Contract/Services - 850 875 290 1,000 850 (150) -15.0% 1010-210-7410 Property Maintenance 413 2 1,532 162 1,000 1,000 - N/A 1010-210-7420 Equipment Maintenance - - 1,117 779 1,000 10,000 9,000 900.0% 1010-210-7510 Operating Supplies 117 176 466 54 500 250 (250) -50.0% 1010-210-7730 Other Miscellaneous Services 1,705 2,850 906 1,708 3,500 3,850 350 10.0% 1010-210-7810 Communications/telephone 1,569 1,810 1,600 1,373 1,800 2,000 200 11.1% 1010-210-7820 Electric, Gas & Water 8,730 10,220 11,276 11,492 12,000 13,000 1,000 8.3% 1010-210-9010 Debt Service - Principal 37,651 36,466 38,875 140,138 41,443 42,789 1,346 3.2% 1010-210-9110 Debt Service - Interest 54,075 54,898 52,681 51,398 50,072 45,527 (4,545) -9.1% 1010-210-9250 Transfer Out - - 17,016 - - - - 0.0%
City of Waterford
General Fund Budget
2024-2025 Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change 2025 Budget vs.
2024 Estimate
1010-210-9300 Admin Reimbursement 8,549 8,557 11,246 11,421 11,791 12,463 672 5.7% 1010-210-9402 AVA Admin Reimb Out (33,243) (26,733) (37,181) (25,615) (21,000) (30,000) (9,000) 42.9% Total Police Services Operating Expenses 1,921,304 1,897,080 2,075,336 2,326,876 2,422,375 2,525,494 103,119 4.3% Public Work Administration
1010-300-7020 Payroll-salary 29,448 27,035 22,482 - - - - 0.0% 1010-300-7021 Payroll - Overtime 154 - 49 - - - - 0.0%
1010-300-7100 Employer Portion Deferred Comp 531 300 313 - - - - 0.0% 1010-300-7110 PERS cost 6,635 2,762 5,878 - - - - 0.0%
1010-300-7120 Insurance-Dental/Medical/Vision 5,911 4,499 7,460 - - - - 0.0% 1010-300-7130 Payroll Taxes 480 437 359 - - - - 0.0%
1010-300-7196 Professional Services - Engineer - 600 - - - - - 0.0% 1010-300-7510 Operating Supplies 853 27 285 145 - - - 0.0% 1010-300-7710 Advertising & Legal Notices - 120 - - - - - 0.0% 1010-300-7730 Other Miscellaneous Services - 75 47 - - - - 0.0% 1010-300-7810 Communications/Telephone 50 60 30 - - - - 0.0% 1010-300-7820 Electric, Gas and Water 3,521 1,274 3,545 - - - - 0.0% 1010-300-9250 Transfer Out - 36,283 - - 0.0%
1010-300-9300 Admin Reimbursement 11,403 11,055 11,754 - - - - 0.0% Total PW Administration Operating Expenses 48,244 95,269 52,202 145 - - - 0.0% Streets/Drainage
1010-310-7020 Payroll-salary 67,682 108,207 102,472 154,416 147,982 90,966 (57,016) -38.5% 1010-310-7021 Payroll Overtime 5,726 4,224 2,296 6,203 6,158 5,653 (505) -8.2% 1010-310-7025 Payroll Part-Time 15,621 - 2,773 - - - - 0.0% 1010-310-7100 Employer Portion Deferred Comp 62 - 508 845 867 900 33 3.8% 1010-310-7110 PERS Cost 15,100 17,296 17,510 26,343 26,443 17,145 (9,298) -35.2% 1010-310-7120 Insurance-Dental/Medical/Vision 28,365 33,447 15,581 24,936 30,374 20,889 (9,485) -31.2% 1010-310-7130 Payroll Taxes 1,302 2,152 1,730 2,535 3,571 1,544 (2,027) -56.8% 1010-310-7190 Professional Services - other 29,822 30,339 28,412 30,109 34,000 31,200 (2,800) -8.2% 1010-310-7196 Professional Services-Engineer 2,993 5,000 - 200 5,000 3,000 (2,000) -40.0% 1010-310-7300 Other Contract/Services - 168 - 20,088 - - - 0.0% 1010-310-7410 Property Maintenance 4,764 3,653 6,681 18,297 7,000 7,000 - N/A 1010-310-7420 Equipment Maintenance 7,357 2,086 798 1,113 2,000 2,000 - N/A 1010-310-7430 Vehicle Maintenance 4,584 2,456 3,919 2,578 3,000 3,000 - N/A 1010-310-7510 Operating Supplies 4,744 6,729 11,680 22,655 9,000 10,000 1,000 11.1% 1010-310-7520 Fuel 1,999 3,040 3,699 3,929 4,500 2,600 (1,900) -42.2% 1010-310-7530 Paving Material/sand/gravel 1,145 1,700 7,512 1,224 19,500 8,000 (11,500) -59.0% 1010-310-7550 Small Tools /special supplies - 89 - 611 700 500 (200) -28.6% 1010-310-7580 Uniforms & Protective Clothing 223 761 1,243 785 600 600 - N/A 1010-310-7710 Advertising & Legal Notices - 3 - - 200 200 - N/A 1010-310-7720 Dues & Publications - - 643 646 3,000 3,000 - N/A 1010-310-7730 Other Miscellaneous Services 2,502 1,764 2,681 1,876 2,000 2,200 200 10.0% 1010-310-7740 Training And Development 59 208 - - 500 200 (300) -60.0% 1010-310-7810 Communications/telephone 386 595 401 523 800 600 (200) -25.0% 1010-310-7820 Electric, Gas & Water 8,292 11,453 11,520 13,936 12,000 13,500 1,500 12.5% 1010-310-9250 Transfers Out - - 4,770 - - - - 0.0%
1010-310-9300 Admin Reimbursement 28,333 45,878 47,460 69,739 60,511 45,832 (14,679) -24.3% Total Streets/Drainage Operating Expenses 231,061 281,248 274,289 403,587 379,706 270,529 (109,177) -28.8% Building & Neighborhood Services
1010-410-7020 Payroll-salary 11,843 10,755 12,932 13,697 13,697 86,798 73,101 533.7% 1010-410-7021 Payroll Overtime 2 34 8 2 67 69 2 3.0%
1010-410-7025 Payroll Part-Time - - 22,659 37,396 35,757 - (35,757) -100.0% 1010-410-7110 PERS Cost 2,249 1,673 2,429 2,919 2,428 14,157 11,729 483.1% 1010-410-7120 Insurance-Dental/Medical/Vision 3,610 3,347 3,991 3,799 4,045 25,085 21,040 520.1% 1010-410-7130 Payroll Taxes 210 202 2,202 2,922 3,156 1,396 (1,760) -55.8% 1010-410-7160 Animal Services 42,582 58,754 134,253 58,247 55,000 50,000 (5,000) -9.1% 1010-410-7190 Professional Services-Other 80,911 67,850 90,128 44,049 48,000 55,000 7,000 14.6% 1010-410-7194 Professional Services - Legal 315 - - 428 - - - 0.0% 1010-410-7196 Professional Services - Engineer 5,388 1,686 - - 1,000 1,000 - N/A 1010-410-7198 CalAPP Grants Expenditures - - - - 40,000 - (40,000) -100.0% 1010-410-7300 Other Contracts/services 298 186 1,280 10 2,000 1,500 (500) -25.0% 1010-410-7410 Property Maintenance 2,000 - - 165 - - - 0.0% 1010-410-7430 Vehicle Maintenance 144 - 15 60 800 800 - N/A 1010-410-7510 Operating Supplies 1,145 229 174 1,216 200 200 - N/A 1010-410-7520 Fuel 116 - 279 157 400 400 - N/A
1010-410-7720 Dues & Publications 405 1,733 405 405 500 500 - N/A 1010-410-7810 Communications/Telephone 10 10 6 10 100 100 - N/A 1010-410-7811 Tech Communications - 34 - - 500 500 - N/A 1010-410-9250 Transfer Out - - - - - - - 0.0%
1010-410-9300 Admin Reimbursement 4,607 4,391 14,945 22,165 23,204 41,206 18,002 77.6% Total Building Services Operating Expenses 155,520 151,199 285,706 187,647 230,854 278,711 47,857 20.7% Planning
1010-430-7020 Payroll-salary 1,747 1,653 1,952 2,455 2,513 2,725 212 8.4% 1010-430-7021 Payroll Overtime - - - - - - 0.0%
1010-430-7110 PERS Cost 396 325 455 531 620 718 98 15.8% 1010-430-7120 Insurance-Dental/Medical/Vision 672 559 902 900 721 870 149 20.7% 1010-430-7130 Payroll Taxes 29 29 31 38 39 42 3 7.7%
1010-430-7195 Professional Services-Planning 34,399 40,947 35,376 32,276 50,000 65,000 15,000 30.0% 1010-430-7196 Professional Services-Engineer 31,920 6,489 13,590 7,260 4,000 15,000 11,000 275.0% 1010-430-7197 Professional Services - SB2 Exp 3,378 - - 42,970 65,000 - (65,000) -100.0% 1010-430-7510 Operating Supplies 13 198 - - - - - 0.0%
1010-430-7710 Advertising & Legal Notices - 2,533 - 251 400 400 - N/A 1010-430-7720 Dues & Publications 335 747 297 330 400 400 - N/A City of Waterford
General Fund Budget
2024-2025 Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change 2025 Budget vs.
2024 Estimate
1010-430-7810 Communications/Telephone 4 4 2 4 150 150 - N/A 1010-430-9300 Admin Reimbursement 678 670 889 1,064 1,178 1,192 14 1.2% Total Planning Operating Expenses 73,571 54,154 53,494 88,079 125,021 86,497 (38,524) -30.8% Museum
1010-550-7020 Payroll-salary 824 1,384 4,055 5,382 2,969 5,009 2,040 68.7% 1010-550-7021 Payroll Overtime 83 26 349 427 359 452 93 25.9% 1010-550-7025 Payroll-Part time 2,118 2,017 2,012 2,092 2,008 2,691 683 34.0% 1010-550-7110 PERS Cost 330 495 572 641 833 1,190 357 42.9% 1010-550-7120 Insurance-Dental/Medical/Vision 320 454 (125) 209 654 1,376 722 110.4% 1010-550-7130 Payroll Taxes 67 77 114 135 106 140 34 32.1% 1010-550-7410 Property Maintenance 119 662 77 120 1,000 1,000 - N/A 1010-550-7420 Equipment Maintenance 263 208 293 - 500 500 - N/A 1010-550-7510 Operating Supplies 45 644 - 163 250 250 - N/A 1010-550-7580 Uniforms/Protective Clothing - 4 46 12 100 100 - N/A 1010-550-7730 Other Miscellaneous Services 900 826 1,337 869 1,800 1,500 (300) -16.7% 1010-550-7810 Communications/Telephone - 4 29 36 100 500 400 400.0% 1010-550-7820 Electric, Gas & Water 2,119 2,177 2,893 3,167 3,200 3,500 300 9.4% 1010-550-9300 Admin Reimbursement 1,099 1,397 2,945 3,502 2,639 3,653 1,014 38.4% Total Museum Operating Expenses 8,287 10,375 14,597 16,755 16,518 21,861 5,343 32.3% Community Center
1010-560-7020 Payroll-salary 8,669 10,543 18,837 25,588 22,658 25,046 2,388 10.5% 1010-560-7021 Payroll Overtime 1,229 539 1,743 2,134 2,067 2,261 194 9.4% 1010-560-7025 Payroll-Part time 4,234 4,034 4,025 4,183 4,016 5,383 1,367 34.0% 1010-560-7110 PERS Cost 1,981 2,408 3,209 3,790 4,138 4,703 565 13.7% 1010-560-7120 Insurance-Dental/Medical/Vision 3,221 3,122 3,173 3,540 5,758 6,878 1,120 19.5% 1010-560-7130 Payroll Taxes 296 321 426 533 507 545 38 7.5% 1010-560-7190 Professional Services-Other - - - 400 - 400 400 0.0% 1010-560-7300 Other Contract Services - 175 - - 800 800 - N/A 1010-560-7410 Property Maintenance 1,892 2,779 1,655 126 2,200 - (2,200) -100.0% 1010-560-7420 Equipment Maintenance 2,509 227 980 884 1,000 - (1,000) -100.0% 1010-560-7510 Operating Supplies 41 1,436 1,663 835 1,200 1,000 (200) -16.7% 1010-560-7580 Uniforms & Protective Clothing 16 33 194 60 275 275 - N/A 1010-560-7730 Other Miscellaneous Services - - - - 100 100 - N/A 1010-560-7740 Training and Development - - - - - - - 0.0% 1010-560-7810 Communications/telephone 20 25 80 120 300 100 (200) -66.7% 1010-560-7811 Tech Communications 1,210 1,170 1,260 1,260 1,500 1,500 - N/A 1010-560-7820 Electric, Gas & Water 3,609 4,400 7,062 5,605 7,000 7,000 - N/A 1010-560-9010 Debt Service- Principal 9,885 9,562 10,224 10,581 10,957 11,355 398 3.6% 1010-560-9110 Debt Service-Interest 1,426 1,536 1,310 1,184 1,050 901 (149) -14.2% 1010-560-9300 Admin Reimbursement 5,339 6,254 11,247 14,073 14,082 15,507 1,425 10.1% Total Community Center Operating Expenses 45,577 48,564 67,088 74,896 79,608 83,754 4,146 5.2% Parks
1010-580-7020 Payroll-salary 22,140 30,821 50,448 59,987 71,945 93,667 21,722 30.2% 1010-580-7021 Payroll Overtime 3,391 1,270 4,662 5,125 4,988 6,524 1,536 30.8% 1010-580-7025 Payroll-Part time 42,203 - 17,920 - 10,000 37,840 27,840 278.4% 1010-580-7110 PERS Cost 4,598 5,491 9,197 9,184 8,219 16,426 8,207 99.9% 1010-580-7120 Insurance-Dental/Medical/Vision 9,559 9,754 8,317 9,299 14,069 22,828 8,759 62.3% 1010-580-7130 Payroll Taxes 4,313 613 1,337 1,058 1,255 4,300 3,045 242.6% 1010-580-7190 Professional Services-Other - - 110 - 5,500 1,000 (4,500) -81.8% 1010-580-7196 Professional Services-Engineer - 3,610 - - - - - 0.0% 1010-580-7300 Other Contract Services - - - 9,288 - - - 0.0% 1010-580-7410 Property Maintenance 11,722 6,993 10,624 12,613 16,000 13,000 (3,000) -18.8% 1010-580-7420 Equipment Maintenance 9,559 11,731 2,286 7,357 3,500 3,500 - N/A 1010-580-7430 Vehicle Maintenance 3,622 2,119 2,322 1,698 24,500 3,000 (21,500) -87.8% 1010-580-7510 Operating Supplies 7,059 4,753 7,787 7,416 9,500 9,500 - N/A 1010-580-7520 Fuel 4,996 4,527 5,940 9,807 12,000 11,000 (1,000) -8.3% 1010-580-7550 Small Tools and Special Equipment - 172 - 116 250 250 - N/A 1010-580-7580 Uniforms & Protective Clothing 111 783 591 490 800 800 - N/A 1010-580-7730 Other Miscellaneous Services 6,283 5,913 6,566 6,667 7,000 7,000 - N/A 1010-580-7740 Training and Development 59 68 - - - - - 0.0% 1010-580-7810 Communications/telephone 45 80 98 194 300 100 (200) -66.7% 1010-580-7820 Electric, Gas & Water 2,674 3,124 4,834 4,629 6,000 6,500 500 8.3% 1010-580-9010 Debt Service- Principal 49,312 47,050 105,848 - - - - 0.0% 1010-580-9110 Debt Service-Interest 6,791 9,053 3,317 - - - - 0.0% 1010-580-9250 Transfer Out - 6,672 - - 15,000 10,000 (5,000) -33.3% 1010-580-9300 Admin Reimbursement 33,236 13,313 34,187 28,567 32,982 47,527 N/A Total Parks Operating Expenses 221,673 167,910 276,391 173,495 243,808 294,762 36,409 14.9% Total General Fund Operating Expenses 3,332,260 3,299,923 3,949,887 4,216,250 6,163,425 4,521,312 (1,656,658) -26.9% General Fund Operating Surplus or (Deficit) 877,866 252,156 495,093 276,207 406,214 375,485 (16,184) -4.0% City of Waterford
General Fund Budget
2024-2025 Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change 2025 Budget vs.
2024 Estimate
Non-operating Activity
Capital and Other Non-Operating Expenses
Administration
1010-110-8020 Capital Purchases-Equip/furniture - 18,421 4,510 31,000 - (31,000) -100.0% Total Administration - 18,421 4,510 31,000 - (31,000) -100.0% Public Work Administration
1010-300-8061 Capital Assets - Building 4,931 4,931 4,931 - - - - 0.0% 1010-300-8040 Capital Assets - - - - - - 0.0%
Total Public Work Administration 4,931 4,931 4,931 - - - - 0.0% Museum
1010-550-8060 Capital Assets - Buildings - 19,150 - - - 0.0% Total Museum Capital Expenses - 19,150 - - - 0.0%
Community Center
1010-560-8020 Capital Purchases-Equip/furniture - - 50,754 1,500,000 - (1,500,000) -100.0% Total Community Center - - 50,754 1,500,000 - (1,500,000) -100.0% Parks
1010-580-8020 Capital Purchases-Equip/furniture - 15,487 5,197 16,617 120,000 - (120,000) -100.0% 1010-580-8040 Capital Purchases-Vehicles 19,310 - 61,682 34,896 - - - 0.0% Total Parks 19,310 15,487 66,879 51,513 120,000 - (120,000) -100.0% Total Non-operating Expenses 24,241 57,989 71,810 106,777 1,651,000 - (1,651,000) -100.0% Non-operating Capital Financing Sources
Administration
1010-110-6910 Transfer In - - 7,000 2,500 7,500 7,500 - N/A 1010-210-6910 Transfers In 22,359 9,612 32,918 100,000 9,500 10,500 1,000 10.5% 1010-300-6910 Transfers In 5,172 17,777 3,161 - - - - 0.0% 1010-410-6910 Transfers In - - 88,399 - - - - 0.0%
1010-430-6910 Transfer In 286 - 9,740 - - - - 0.0%
1010-560-6910 Transfer In - - - - 243,000 - (243,000) -100.0% 1010-580-6910 Transfers In 56,103 32,604 109,166 - - - - 0.0% 1010-580-5800 Other Misc. State Grants 19,309 - - - - - - 0.0% Total Administration Capital Sources 103,229 59,993 250,384 102,500 260,000 18,000 (242,000) -93.1% Total Net Use of Fund Balance
for Non-Operating Expense (78,988) (2,004) (178,574) 4,277 1,391,000 (18,000) (1,409,000) -101.3% Total Surplus (Deficit) for the General Fund 956,854 254,160 673,667 271,930 (984,786) 393,485 1,392,816 -141.4% Beginning General Fund Balance 1,986,850 2,241,010 3,197,864 3,871,531 4,143,461 3,158,675 Ending General Fund Balance 2,241,010 3,197,864 3,871,531 4,143,461 3,158,675 3,552,160 Total General Fund as a % of Budgeted Expenses 68% 98% 103% 98% 55% 79% City of Waterford
Other Governmental Funds
2024-2025
Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change Special Business Pilot Program
Revenues
2005-120-6330 Allocated Interest Earnings 400 185 484 979 500 500 - N/A 2005-120-5110 Sales & Use Tax Special Business 10,027 - 13,309 8,072 4,756 5,000 244 5.1% 2005-120-5141 Special Business Pilot Revenue 91,112 40,000 74,817 46,572 25,000 25,000 - N/A Total 2010 Revenues 101,539 40,185 88,610 55,623 30,256 30,500 244 0.8% Expenses
2005-120-7190 Professional Services - Other 17,986 1,033 990 278 1,000 2,000 1,000 100.0% 2005-120-7194 Professional Services - Legal 19,842 1,558 1,000 175 1,000 1,000 - N/A 2005-120-7510 Operating Supplies 922 - - - - - - 0.0%
2005-120-7720 Dues & Publications - 233 - - - - - 0.0%
2005-120-8020 Capital Purchases - Equip/furniture - - 9,765 1,650 - - - 0.0% 2005-120-9250 Transfers Out 3,500 4,000 93,899 107,700 46,525 30,000 (16,525) -35.5% Total 2005 Expenses 23,966 25,108 105,654 109,803 48,525 33,000 (15,525) -32.0% Net of Revenues Over (Under) Expenses 77,573 15,077 (17,044) (54,180) (18,269) (2,500) Beginning Fund Balance 15,077 - 92,650 75,606 21,426 3,157 Ending Fund Balance 92,650 15,077 75,606 21,426 3,157 657 Abandoned Vehicle Abatement
Revenues
2010-110-6330 Allocated Interest Earnings 52 276 7 141 200 200 - N/A 2010-210-5660 Abandoned Vehicle Abatement 17,958 19,785 36,197 38,824 48,000 48,000 - N/A 2010-210-5800 Other Misc State Grants 20,000 - - - - - - 0.0% 2010-210-6910 Transfers In - - 17,016 - - - - 0.0%
Total 2010 Revenues 38,010 20,061 53,220 38,965 48,200 48,200 - N/A Expenses
2010-210-7191 Professional Services - Accounting 9,648 936 754 333 750 750 - N/A 2010-210-7192 Professional Services - Audit 1,000 1,000 1,000 1,000 1,000 1,000 - N/A 2010-210-8020 Capital Assets - Equipment - - 2,069 - - - - 0.0% 2010-210-8040 Capital Assets - Vehicles 30,485 - - - - - - 0.0% 2010-210-9502 AVA Personnel Costs Reimb In 24,530 26,733 37,181 25,615 35,000 45,000 10,000 28.6% Total 2010 Expenses 65,663 28,669 41,004 26,948 36,750 46,750 10,000 27.2% Net of Revenues Over (Under) Expenses (27,653) (8,608) 12,216 12,017 11,450 1,450 Beginning Fund Balance 21,325 29,933 (6,328) 5,888 17,905 29,355 Ending Fund Balance (6,328) 21,325 5,888 17,905 29,355 30,805 CDBG - Rehab Grant
Revenues
2030-110-6430 CDBG Rehab Program Income - - - - - - - 0.0% 2030-110-6910 Transfers In - - - - - - - 0.0%
Total 2030 Revenues - - - - - - 0.0%
Expenses
2030-460-250 Transfers Out - - - - - - - 0.0%
Total 2030 Expenses - - - - - - 0.0%
Net of Revenues Over (Under) Expenses - - - - -
Beginning Fund Balance - - - - - -
Ending Fund Balance - - - - - -
Gas Tax Street Improvements
Revenues
2050-110-6330 Allocated Interest Earnings 773 1,688 643 2,352 - - - 0.0% 2050-310-5680 Highway Users Gas Tax 2105/6/7 137,270 136,135 142,820 157,414 170,564 171,184 620 0.4% 2050-310-5710 Highway Users Gas Tax 2107.5 2,000 2,000 2,000 2,000 2,000 2,000 - N/A 2050-310-5715 HUTA R&T 7360 62,748 59,338 70,774 74,158 90,165 80,799 (9,366) -10.4% 2050-310-5716 GF Loan Repay TCR SB1 10,230 - - - - - - 0.0% 2050-310-5717 SB1 Road Maint Rehab Sec 2032 164,882 157,611 180,965 203,067 224,929 232,865 7,936 3.5% Total 2050 Revenues 364,263 370,412 397,202 438,991 487,658 486,848 (810) -0.2% Expenses
2050-310-9250 Transfers Out 364,263 370,412 397,202 438,991 487,658 486,848 (810) -0.2% Total 2050 Expenses 364,263 370,412 397,202 438,991 487,658 486,848 (810) -0.2% Net of Revenues Over (Under) Expenses - - - - - -
Beginning Fund Balance - - - - - -
Ending Fund Balance - - - - - -
Local Transportation
Revenues
2270-110-6330 Allocated Interest Earnings - 188 9,994 127 - - - 0.0% 2270-310-5791 Non-motorized Project Funds 8,025 35,351 8,639 12,077 12,500 12,500 - N/A Total 2270 Revenues 8,025 35,539 18,633 12,204 12,500 12,500 - N/A Expenses
2270-310-7192 Professional Services - Audit - - - - - - - 0.0% 2270-310-8000 Capital Projects Nonmotorized - - - - - - - 0.0% 2270-310-9250 Transfers Out - 31,265 18,025 20,837 12,500 12,500 - N/A Total 2270 Expenses - 31,265 18,025 20,837 12,500 12,500 - N/A Net of Revenues Over (Under) Expenses 4,274 8,025 608 (8,633) - - Beginning Fund Balance (4,274) 8,025 - 8,633 - -
Ending Fund Balance 8,025 - 8,633 - - -
Housing Rehab Revolving Loans
Revenues
2060-110-6330 Allocated Interest Earnings - - - - - - - 0.0% 2060-110-6430 HOME Rehab Program Income - 29,427 - - - - - 0.0% Total 2060 Revenues - 29,427 - - - - - 0.0%
Expenses
2060-460-7881 Program Income Disburs. Rehab - - - - - - - 0.0% 2060-460-9250 Transfers Out - 29,427 - - - - - 0.0%
Total 2060 Expenses - 29,427 - - - - - 0.0%
Net of Revenues Over (Under) Expenses - - - - - -
2024 Estimate
2025 Budget vs.
City of Waterford
Other Governmental Funds
2024-2025
Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change 2024 Estimate
2025 Budget vs.
Beginning Fund Balance - - - - - -
Ending Fund Balance - - - - - -
HCD Home Program
Revenues
2070-110-6330 Allocated Interest Earnings 2,380 9,690 1,281 3,492 1,500 1,500 - N/A 2070-460-5880 Home Program Loan Repayments 24,658 20,000 - - - - - 0.0% 2070-460-6910 Transfers In - - - - - - - 0.0%
Total 2070 Revenues 27,038 29,690 1,281 3,492 1,500 1,500 - N/A Expenses
2070-460-7190 Professional Services - Other 3,452 3,014 - - - - - 0.0% 2070-460-7194 Professional Services - Legal 7,227 - - - - - - 0.0% 2070-460-7850 Refunds/Reimb/Write-offs - - - - - - - 0.0% Total 2070 Expenses 3,452 10,241 - - - - - 0.0%
Net of Revenues Over (Under) Expenses 23,586 19,449 1,281 3,492 1,500 1,500 Beginning Fund Balance 319,758 300,309 343,344 344,625 348,117 349,617 Ending Fund Balance 343,344 319,758 344,625 348,117 349,617 351,117 HOME Consortium
Revenues
2072-460-5870 Home Program Grant Receipts - - - - - - - 0.0% 2072-460-6910 Transfers In - - - - - - - 0.0%
Total 2072 Revenues - - - - - - 0.0%
Expenses
2072-460-7880 Home Program Disbursements - - - - - - - 0.0% 2072-460-9250 Transfers Out - - - - - - - 0.0%
Total 2072 Expenses - - - - - - 0.0%
Net of Revenues Over (Under) Expenses - - - - - -
Beginning Fund Balance - - - - - -
Ending Fund Balance - - - - - -
CDBG Consortium
Revenues
2080-110-6330 Allocated Interest Earnings 195 64 89 13 - - - 0.0% 2080-460-5890 Other Federal Revenue - - - 521,466 592,616 670,875 78,259 13.2% 2080-460-6910 Transfers In - 29,427 18,025 - - - 0.0%
Total 2080 Revenues 195 29,491 18,114 521,479 592,616 670,875 78,259 13.2% Expenses
2080-460-7196 Professional Services - Engineer - - 812 - - - - 0.0% 2080-460-7880 Program Loan Disbursements - - - - - - - 0.0% 2080-460-8290 Capital Proj - Street/Drain - 2,480 119,344 440,430 600,000 670,875 70,875 11.8% Total 2080 Expenses 2,480 120,156 - 440,430 600,000 670,875 70,875 11.8% Net of Revenues Over (Under) Expenses 27,011 (102,042) 195 81,049 (7,384) - Beginning Fund Balance 1,171 28,182 28,377 (73,665) 7,384 - Ending Fund Balance 28,182 28,377 (73,665) 7,384 - -
Parks & Recreation Programs - Basketball
Revenues
2290-600-6062 Basketball Registration/Fees - - - - 5,000 5,000 - N/A 2290-600-6063 Basketball Donations - - - - 3,850 3,850 - N/A 2290-600-6910 Transfers In - - - - 15,000 10,000 (5,000) -33.3% Total 2080 Revenues - - - - 23,850 18,850 (5,000) -21.0% Expenses
2290-600-7020 Payroll-salary - - - - 3,000 3,000 - N/A
2290-600-7130 Payroll Taxes - - - - 300 300 - N/A
2290-600-7510 Operating Supplies - - - - 300 300 - N/A
2290-600-7661 Basketball Expenses - - - - 5,000 5,000 - N/A 2290-600-7850 Refunds/reimb/write-offs - - - - 500 500 - N/A Total 2080 Expenses - - - - 9,100 9,100 - N/A
Net of Revenues Over (Under) Expenses - - - - 14,750 9,750 Beginning Fund Balance - - - - - 14,750
Ending Fund Balance - - - - 14,750 24,500
Impact Fee Administration and Planning
Revenues
2091-110-5400 Impact Fees 16,751 7,599 24,999 296 2,500 3,500 1,000 40.0% 2091-110-6330 Allocated Interest Earnings 18 58 121 - - - - 0.0% Total 2091 Revenues 7,657 16,769 25,120 296 2,500 3,500 40.0% 1,000 Expenses
2091-110-9250 Transfers Out 3,000 7,657 9,740 2,500 2,500 3,500 1,000 40.0% Total 2091 Expenses 7,657 3,000 9,740 2,500 2,500 3,500 40.0% 1,000 Net of Revenues Over (Under) Expenses 13,769 - 15,380 (2,204) - - Beginning Fund Balance - 13,769 - 29,149 26,945 26,945
Ending Fund Balance 13,769 - 29,149 26,945 26,945 26,945 City of Waterford
Other Governmental Funds
2024-2025
Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change 2024 Estimate
2025 Budget vs.
Impact Fee City Facilities
Revenues
2092-110-5400 Impact Fees 15,500 15,500 60,046 1,038 3,000 4,000 1,000 33.3% 2092-110-6330 Allocated Interest Earnings - - 166 9 - - - 0.0% Total 2092 Revenues 15,500 15,500 60,212 1,047 3,000 4,000 1,000 33.3% Expenses
2092-110-9250 Transfers Out 15,500 15,500 60,212 - 3,000 4,000 1,000 33.3% Total 2092 Expenses 15,500 15,500 60,212 - 3,000 4,000 1,000 33.3% Net of Revenues Over (Under) Expenses - - - 1,047 - -
Beginning Fund Balance - - - - 1,047 1,047
Ending Fund Balance - - - 1,047 1,047 1,047
Impact Fee Water
Revenues
2093-800-5400 Impact Fees 197,308 78,314 266,565 - 15,000 17,500 2,500 16.7% 2093-110-6330 Allocated Interest Earnings 252 1,726 1,481 - - - - 0.0% Total 2093 Revenues 197,560 80,040 268,046 - 15,000 17,500 2,500 16.7% Expenses
2093-800-9250 Transfers Out - 192,941 465,606 - - - - 0.0% Total 2093 Expenses - 192,941 465,606 - - - - 0.0%
Net of Revenues Over (Under) Expenses 197,560 (112,901) (197,560) - 15,000 17,500 Beginning Fund Balance - 112,901 197,560 - - 15,000
Ending Fund Balance 197,560 - - - 15,000 32,500
Impact Fee Drainage
Revenues
2110-310-5400 Impact Fees - - - - - - - 0.0%
2110-110-6330 Allocated Interest Earnings 50 50 23 59 50 50 - N/A Total 2110 Revenues 50 50 23 59 50 50 - N/A
Expenses
2110-310-9250 Transfers Out - - - - - - - 0.0%
Total 2110 Expenses - - - - - - - 0.0%
Net of Revenues Over (Under) Expenses 50 50 23 59 50 50 Beginning Fund Balance 5,732 5,782 5,832 5,855 5,914 5,964 Ending Fund Balance 5,782 5,832 5,855 5,914 5,964 6,014 Impact Fee Wastewater Collection
Revenues
2121-700-5400 Impact Fees - - - - - - - 0.0%
2121-110-6330 Allocated Interest Earnings 332 350 147 (343) 400 500 100 25.0% Total 2121 Revenues 332 350 147 (343) 400 500 100 25.0% Expenses
2121-700-9250 Transfers Out - - - - - - - 0.0%
Total 2121 Expenses - - - - - - - 0.0%
Net of Revenues Over (Under) Expenses 332 350 147 (343) 400 500 Beginning Fund Balance 38,928 38,578 39,260 39,407 39,064 39,464 Ending Fund Balance 39,260 38,928 39,407 39,064 39,464 39,964 Impact Fee Parks and Recreation
Revenues
2131-110-6330 Allocated Interest Earnings 446 545 1,191 135 - - - 0.0% 2131-580-5400 Impact Fees-Land 46.3% 71,825 33,701 110,978 375 12,000 14,000 2,000 16.7% 2131-580-5410 Impact Fees-Improvements 53.7% 83,304 39,087 128,716 - 13,500 16,500 3,000 22.2% Total 2170 Revenues 155,575 73,333 240,885 510 25,500 30,500 5,000 19.6% Expenses
2131-580-8010 Capital Purchases - Land Improvements - - - - - - - 0.0% 2131-580-9250 Transfers Out 56,103 32,604 175,651 66,632 14,821 - (14,821) -100.0% Total 2170 Expenses 56,103 32,604 175,651 66,632 14,821 - (14,821) -100.0% Net of Revenues Over (Under) Expenses 99,472 40,729 65,234 (66,122) 10,679 30,500 Beginning Fund Balance 40,729 - 140,201 205,435 139,313 149,992 Ending Fund Balance 140,201 40,729 205,435 139,313 149,992 180,492 City of Waterford
Other Governmental Funds
2024-2025
Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change 2024 Estimate
2025 Budget vs.
Impact Fee Police (All Fees collected are to go to the GF until the cost of the Police Facility are recovered Revenues
2151-110-6330 Allocated Interest Earnings 24 - 91 - - - - 0.0% 2151-210-5400 Impact Fees 22,335 1,800 32,827 - 9,500 10,500 1,000 10.5% Total 2151 Revenues 1,800 22,359 32,918 9,500 - 10,500 10.5% 1,000 Expenses
2151-210-9250 Transfers Out 22,359 1,800 32,918 - 9,500 10,500 1,000 10.5% Total 2151 Expenses 1,800 22,359 32,918 9,500 - 10,500 10.5% 1,000 Net of Revenues Over (Under) Expenses - - - - -
Beginning Fund Balance - - - - - -
Ending Fund Balance - - - - - -
Impact Fee Public Works
Revenues
2170-110-6330 Allocated Interest Earnings - - - - - - - 0.0% 2170-300-5400 Impact Fees - - - - - - - 0.0%
Total 2170 Revenues - - - - - - 0.0%
Expenses
2170-300-9250 Transfers Out - - - - - - - 0.0%
Total 2170 Expenses - - - - - - 0.0%
Net of Revenues Over (Under) Expenses - - - - - -
Beginning Fund Balance - - - - - - -
Ending Fund Balance - - - - - - -
Impact Fee Traffic
Revenues
2171-110-6330 Allocated Interest Earnings 1,916 2,839 2,707 (6,219) 3,200 3,500 300 9.4% 2171-310-5400 Impact Fees 259,017 115,281 335,027 6,326 25,000 27,500 2,500 10.0% Total 2171 Revenues 260,933 118,120 337,734 107 28,200 31,000 2,800 9.9% Expenses
2171-310-7190 Professional Services - Other - 1,000 3,563 - - - - 0.0% 2171-310-8000 Capital Projects - Traffic - - 2,188 23,423 - 250,000 250,000 0.0% 2171-310-9250 Transfers Out - 95,515 28,675 28,675 - - - 0.0% Total 2171 Expenses - 96,515 34,426 52,098 - 250,000 250,000 0.0% Net of Revenues Over (Under) Expenses 260,933 21,605 303,308 (51,991) 28,200 (219,000) Beginning Fund Balance 217,876 196,271 478,809 782,117 730,126 758,326 Ending Fund Balance 478,809 217,876 782,117 730,126 758,326 539,326 Impact Fee Wastewater Treatment
Revenues
2191-110-6330 Allocated Interest Earnings 696 606 1,220 (3,233) - 500 500 0.0% 2191-700-5400 Impact Fees 124,837 47,570 171,199 - 9,500 11,500 2,000 21.1% Total 2191 Revenues 125,533 48,176 172,419 (3,233) 9,500 12,000 2,500 26.3% Expenses
2191-700-8000 Capital Projects - Wastewater - - - - - - - 0.0% 2191-700-9250 Transfers Out - - - - - - - 0.0%
Total 2191 Expenses - - - - - - - 0.0%
Net of Revenues Over (Under) Expenses 125,533 48,176 172,419 (3,233) 9,500 12,000 Beginning Fund Balance 72,991 24,815 198,524 370,943 367,710 377,210 Ending Fund Balance 198,524 72,991 370,943 367,710 377,210 389,210 City of Waterford
Other Governmental Funds
2024-2025
Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change 2024 Estimate
2025 Budget vs.
Lighting & Landscaping District
Revenues
2210-110-6330 Allocated Interest Earnings 28 28 98 187 - - - 0.0% 2210-260-5080 Other Property Taxes - - 198 2,047 - - - 0.0% 2210-260-5210 Assessment: Light/Landscape Districts 67,784 67,637 66,332 66,694 72,000 69,000 (3,000) -4.2% 2210-260-6910 Transfer In - - 2,172 4,258 9,500 34,000 24,500 257.9% Total 2210 Revenues 67,812 67,665 68,800 73,186 81,500 103,000 21,500 26.4% Expenses
2210-260-7020 Payroll - Salary 7,502 14,237 16,151 30,308 26,174 29,522 3,348 12.8% 2210-260-7021 Payroll Overtime 1,178 603 2,119 3,178 2,828 3,116 288 10.2% 2210-260-7025 Payroll Part-time 1,964 1,972 2,309 2,588 3,846 3,961 115 3.0% 2210-260-7110 PERS Cost 3,436 2,396 2,639 3,811 4,902 5,606 704 14.4% 2210-260-7120 Insurance-Dental/Medical/Vision 5,318 5,523 3,723 4,031 8,007 9,603 1,596 19.9% 2210-260-7130 Payroll Taxes 211 323 353 587 542 596 54 10.0% 2210-260-7190 Professional Services - Other 2,766 3,740 3,783 3,716 4,200 5,000 800 19.0% 2210-260-7440 Infrastructure Maintenance 1,537 - 803 827 4,300 2,500 (1,800) -41.9% 2210-260-7580 Uniforms & Protective Clothing - - 145 75 75 100 25 33.3% 2210-260-7710 Advertising & Legal Notices 15 43 - - 150 200 50 33.3% 2210-260-7730 Other Miscellaneous Services - 67 - - 250 300 50 20.0% 2210-260-7810 Communications/Telephone 15 35 40 100 100 200 100 100.0% 2210-260-7820 Electric, Gas, & Water 12,113 13,715 13,264 13,801 14,800 15,300 500 3.4% 2210-260-9010 Debt Service: Principal 3,880 2,562 5,296 6,814 8,440 10,180 1,740 20.6% 2210-260-9110 Debt Service: Interest 3,372 3,463 3,235 3,047 2,806 2,507 (299) -10.7% 2210-260-9300 Admin Reimbursement 4,026 7,059 9,105 15,939 15,391 17,361 1,970 12.8% Total 2210 Expenses 46,293 56,778 62,965 88,822 96,811 106,052 9,241 9.5% Net of Revenues Over (Under) Expenses 21,519 10,887 5,835 (15,636) (15,311) (3,052) Beginning Fund Balance 11,428 541 32,947 38,782 23,146 7,835 Ending Fund Balance 32,947 11,428 38,782 23,146 7,835 4,783 Lighting District
Revenues
2230-110-6330 Allocated Interest Earnings 423 416 310 1,064 425 500 75 17.6% 2230-260-5020 Property Tax Secured 23,895 19,757 21,185 28,504 24,750 25,000 250 1.0% 2230-260-5030 Property Tax Unsecured 1,004 1,141 997 1,088 1,200 1,500 300 25.0% 2230-260-5040 Supplemental SB813 - Current 410 409 219 827 500 500 - N/A 2230-260-5080 Other Property Taxes 2,138 4,347 5,189 2,280 2,800 2,800 - N/A 2230-260-5220 Assessment: Light/Landscape Districts 9,046 9,029 8,772 9,201 9,500 9,600 100 1.1% 2230-260-5670 Homeowner Property Tax Relief 184 191 89 740 100 100 - N/A Total 2230 Revenues 37,100 35,290 36,761 43,704 39,275 40,000 725 1.8% Expenses
2230-260-7190 Professional Services - Other 3,132 2,157 2,301 2,803 3,000 3,500 500 16.7% 2230-260-7440 Infrastructure Maintenance 1,537 - 803 8,982 4,900 2,000 (2,900) -59.2% 2230-260-7820 Electric, Gas, & Water 4,278 5,100 4,432 5,045 5,500 6,200 700 12.7% 2230-260-9010 Debt Service: Principal 3,880 2,562 5,296 6,814 8,440 10,180 1,740 20.6% 2230-260-9110 Debt Service: Interest 3,372 3,463 3,235 3,047 2,806 2,507 (299) -10.7% 2230-260-9250 Transfers Out - - - - 9,500 34,000 24,500 257.9% Total 2230 Expenses 16,199 13,282 16,067 26,691 34,146 58,387 24,241 71.0% Net of Revenues Over (Under) Expenses 20,901 22,008 20,694 17,013 5,129 (18,387) Beginning Fund Balance 57,095 35,087 77,996 98,690 115,703 120,832 Ending Fund Balance 77,996 57,095 98,690 115,703 120,832 102,445 CFD 2019-1 Maintenance Services
Revenues
2240-270-6330 Allocated Interest Earnings - - 19 - 17,737 - (17,737) -100.0% 2240-270-5250 Assessment: Maintenance District - - 5,548 17,143 - 18,269 18,269 0.0% Total 2240 Revenues - - 5,567 17,143 17,737 18,269 532 3.0% Expenses
2240-270-7190 Professional Services - Other - - 4,592 4,883 4,500 5,200 700 15.6% 2240-270-7820 Electric, Gas, & Water - - 1,638 2,763 5,600 5,800 200 3.6% Total 2240 Expenses - - 6,230 7,646 10,100 11,000 900 8.9% Net of Revenues Over (Under) Expenses - - (663) 9,497 7,637 7,269 Beginning Fund Balance - - - (663) 8,834 16,471
Ending Fund Balance - - (663) 8,834 16,471 23,740
City of Waterford
Capital Improvement Funds
2024-2025 Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change CIP Streets
Revenues
6310-310-5800 Grant Revenue - - - 538,78 6 - - 0.0% -
6310-310-5820 Grant Revenue STBGP - - - - 350,000 - (350,000 ) -100.0% 6310-310-5821 California DOT Grants 332,000 - 66,951 - - - 0.0% - 6310-310-5823 CMAQ Street Grant - - - - 500,000 500,000 N/A - 6310-310-5826 ATP Grant Funds 15,903 80,000 - 961,000 1,131,00 0 170,000 17.7% 6310-310-5827 DOT Sustainable Comm 132 Corridor Grant - - 161,860 101,325 - (101,325 ) -100.0% 6310-310-5828 STP Funds - - - 41,633 - - 0.0% -
6310-310-6910 Transfers In 284,390 164,882 276,924 795,964 977,090 345,366 (631,724) -64.7% Total 6310 Revenues 616,390 180,785 1,538,24 423,875 3 2,889,415 1,976,366 (913,049) -31.6% Expenses
6310-310-7190 Professional Services - Other - - - - - - 0.0% - 6310-310-7196 Professional Services - Engineer 4,328 76,061 2,000 8,750 7,000 - (7,000) -100.0% 6310-310-8292 Capital Project - ATP 6,688 14,187 74,029 370 946,000 946,000 N/A - 6310-310-8293 Capital Project - CMAQ - - 54,825 44,423 550,000 550,000 N/A - 6310-310-8294 SB1 RMRA Act Funds Projects 226,723 12,032 128,039 - - 500,000 500,000 0.0% 6310-310-8295 Capital Projects SR132 Corridor Study 431,672 - 2,308 180,52 3 101,325 - (101,325 ) -100.0% 6310-310-8286 Capital Project - F Street Overlay - - 4,000 427,534 1,430,05 2 (1,430,052 - ) -100.0% 6310-310-8297 Capital Project - STP - - - 332,98 5 - - 0.0% - 6310-310-8298 Capital Project - Skyline - - - 28,525 398,000 - (398,000 ) -100.0% 6310-310-8299 Capital Project - Tim Bell ATP - - - - 15,000 185,000 170,000 1133.3% 6310-310-9250 Transfers Out - - - - - - 0.0% -
Total 6310 Expenses 669,411 102,280 265,201 1,023,11 0 3,447,377 2,181,000 (1,266,377) -36.7% Net of Revenues Over (Under) Expenses (53,021) 78,505 158,674 515,133 (557,962) (204,634) Beginning Fund Balance (51,909) (104,930) (26,425) 132,249 647,382 89,420 Ending Fund Balance (104,930) (26,425) 132,249 647,382 89,420 (115,214 ) CIP Streets Measure L
Revenues - Streets and Road
6320-320-5112 Measure L Streets and Roads 311,839 352,363 388,165 382,045 441,000 460,000 19,000 4.3% Expenses - Streets and Roads
6320-320-8200 Projects Measure L Streets and Roads 11,490 295,898 601,816 - - - 0.0% - 6320-320-9250 Transfers Out - - - 543,38 5 646,745 - (646,745 ) -100.0% Total 6320 - Streets and Roads Expenses 11,490 295,898 601,816 543,385 646,745 - (646,745 ) -100.0% Net of Revenues Over (Under) Expenses 300,349 56,465 (213,651 ) (161,340) (205,745) 460,000 Beginning Fund Balance 11,757 312,106 368,571 154,920 (212,165 (6,420) ) Ending Fund Balance 312,106 368,571 154,920 (212,165 (6,420) ) 247,835 Revenues - Traffic Management
6320-320-5113 Measure L Traffic Management 62,367 70,472 77,634 76,409 85,680 89,500 3,820 4.5% Expenses - Traffic Management
6320-320-8201 Projects Measure L Traffic Management - 7,802 349 - - - 0.0% - 6320-320-9250 Transfers Out - - 18,770 - - 100,000 100,000 0.0% Total 6320 - Traffic Management Expenses - 7,802 19,119 - - 100,000 100,000 0.0% Net of Revenues Over (Under) Expenses 62,367 62,670 58,515 76,409 85,680 (10,500) Beginning Fund Balance 107,365 169,732 232,402 290,917 367,326 453,006 Ending Fund Balance 169,732 232,402 290,917 367,326 453,006 442,506 Revenues - Bike and Ped
6320-320-5114 Measure L Bike & Ped 31,183 35,236 38,817 38,204 44,100 46,085 1,985 4.5% Expenses - Bike and Ped
6320-320-8202 Projects Measure L Bike & Ped - 70,459 83,446 - - - 0.0% - 6320-320-9250 Transfers Out - - 36,055 - - - 0.0% -
Total 6320 - Bike and Ped Expenses - 70,459 119,501 - - - 0.0% - Net of Revenues Over (Under) Expenses 31,183 (35,223) (80,684) 38,204 44,100 46,085 Beginning Fund Balance 2,722 33,905 (1,318) (82,002) (43,798) 302 Ending Fund Balance 33,905 (1,318) (82,002) (43,798) 302 46,387 Total All Funds - Measure L 6320 515,743 599,655 363,835 317,108 241,143 736,728 CIP Parks
Revenues
6580-580-5800 Other Miscellaneous State Grants - 5,000 - - - - 0.0% - 6580-580-5806 State of California Prop 68 Grant - - - 146,811 36,703 - (36,703) -100.0% 6580-580-6910 Transfers In 6,671 - 66,486 66,632 14,821 - (14,821) -100.0% Total 6580 Revenues 6,671 5,000 66,486 213,443 51,524 - (51,524) -100.0% Expenses
6580-580-8288 Capital Project - Dog Park - - 16,010 300,622 14,821 - (14,821) -100.0% 6580-580-9250 Transfers Out - - 5,000 - - - 0.0% -
Total 6580 Expenses - - 21,010 300,622 14,821 - (14,821) -100.0% Net of Revenues Over (Under) Expenses 6,671 5,000 45,476 (87,179) 36,703 - Beginning Fund Balance - 5,000 (6,671) 50,476 (36,703) - Ending Fund Balance - 5,000 50,476 (36,703) - -
2025 Budget vs.
2024 Estimate
City of Waterford
Enterprise Funds
2024-2025 Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change Wastewater Treatment System
Wastewater Treatment Operations
Revenues
5050-110-6330 Allocated Interest Earnings 8,083 (394) (4,288) 4,641 1,200 2,400 1,200 100.0% 5050-700-5800 Other Misc State Grants - 19,310 - - - 0.0% - 5050-700-5920 Sewer Monthly Service Charges 1,162,952 1,284,832 1,430,587 1,543,889 1,591,733 1,989,666 397,933 25.0% 5050-700-5930 Other Sewer Revenue 31,857 33,568 27,180 480 5,500 6,875 1,375 25.0% 5050-700-5950 FOG Permit Fee 980 1,050 1,120 1,190 1,000 1,000 N/ - A 5050-700-6560 Other Miscellaneous Revenues 30,063 - - - - - 0.0% - 5050-700-6910 Transfers In - 24,549 29,313 29,976 - - 0.0% - Total 5050 Revenues 1,233,935 1,362,915 1,483,912 1,580,176 1,599,433 1,999,941 400,508 25.0% Expenses
5050-700-7020 Payroll - Salary 322,711 309,482 294,102 329,271 353,110 360,702 7,592 2.2% 5050-700-7021 Payroll Overtime 21,886 26,018 20,504 21,857 17,744 13,531 (4,213) -23.7% 5050-700-7025 Payroll Part-time 14,856 14,963 16,875 22,754 26,922 27,802 880 3.3% 5050-700-7100 Employer Portion Deferred Comp 749 1,265 1,093 1,126 1,156 2,000 844 73.0% 5050-700-7110 PERS Cost 95,344 92,014 (10,940) 104,776 82,867 89,711 6,844 8.3% 5050-700-7120 Insurance-Dental/Medical/Vision 85,209 88,724 88,929 91,370 80,600 87,417 6,817 8.5% 5050-700-7130 Payroll Taxes 6,394 6,230 5,545 6,120 7,429 6,397 (1,032) -13.9% 5050-700-7190 Professional Services - Other 22,024 13,360 10,186 17,879 20,000 30,000 10,000 50.0% 5050-700-7194 Professional Services - Legal 964 5,305 163 - 1,000 1,000 N/ - A 5050-700-7196 Professional Services - Engineer - 438 2,500 1,700 5,000 5,000 N/ - A 5050-700-7200 Bank Fees and Service Charges 8,290 10,247 10,808 14,002 13,500 13,500 N/ - A 5050-700-7300 Other Contract Services 4,488 1,925 4,819 2,800 5,000 5,000 N/ - A 5050-700-7410 Property Maintenance 9,800 6,465 7,068 7,486 10,000 10,000 N/ - A 5050-700-7420 Equipment Maintenance 38,584 46,232 28,427 29,504 25,000 30,000 5,000 20.0% 5050-700-7430 Vehicle Maintenance 5,893 4,532 7,349 10,046 6,000 6,000 N/ - A 5050-700-7450 Depreciation Expense (Non-cash) 201,105 197,652 205,385 215,732 208,000 208,000 N/ - A 5050-700-7510 Operating Supplies 7,978 3,681 5,041 6,451 4,500 4,500 N/ - A 5050-700-7516 Tech Supplies 129 - - 427 500 500 N/ - A
5050-700-7519 COVID19 Supplies & Services 144 - 5 - - - 0.0% - 5050-700-7520 Fuel 4,381 5,600 8,916 9,207 8,000 9,000 1,000 12.5% 5050-700-7530 Paving Material/sand/gravel 4,062 2,598 4,000 - 5,000 5,000 N/ - A 5050-700-7540 Postage & Mailing 4,096 4,170 5,980 6,672 8,160 9,200 1,040 12.7% 5050-700-7550 Small Tools/Special Supplies 517 626 705 260 1,200 1,200 N/ - A 5050-700-7560 Supplies-Office 98 - 75 8 800 800 N/ - A
5050-700-7570 Supplies-Other - - - - 800 800 N/ - A
5050-700-7580 Uniforms & Protective Clothing 1,265 694 1,833 365 2,000 2,000 N/ - A 5050-700-7610 ASP Software Fees 7,909 12,876 10,761 24,875 30,000 32,000 2,000 6.7% 5050-700-7620 Other Software Fees 1,057 - - - - - 0.0% - 5050-700-7710 Advertising & Legal Notices - 218 - 300 300 N/ - A 5050-700-7720 Dues & Publications 526 - 250 401 900 900 N/ - A 5050-700-7730 Other Miscellaneous Services 3,492 3,233 3,408 5,508 4,800 5,800 1,000 20.8% 5050-700-7740 Training and Development 413 1,151 495 2,009 1,000 1,000 N/ - A 5050-700-7810 Communications/Telephone 3,903 3,864 4,849 5,487 5,800 5,200 (600) -10.3% 5050-700-7811 Tech Communications 1,008 1,008 1,008 1,008 1,200 2,000 800 66.7% 5050-700-7820 Electric, Gas, & Water 51,746 57,965 54,710 62,512 71,000 76,000 5,000 7.0% 5050-700-7850 Refunds/Reimb/Write-offs - 2,274 8,821 (8,547) 200 200 N/ - A 5050-700-7920 Outside Agency Charges 22,036 23,406 29,461 33,266 40,000 42,500 2,500 6.3% 5050-700-8040 Capital Purchases - Vehicles - 19,310 - - - - 0.0% - 5050-700-9010 Debt Service: Principal 110,000 120,000 130,000 135,000 145,000 155,000 10,000 6.9% 5050-700-9110 Debt Service: Interest 87,004 81,200 67,346 63,175 53,375 42,875 (10,500) -19.7% 5050-700-9150 Amortization Expense (Non-cash) 15,405 15,405 15,405 15,405 15,405 15,405 N/ - A 5050-700-9250 Transfers Out 134,818 176,471 393,644 521,358 332,637 692,421 359,784 108.2% 5050-700-9300 Admin Reimbursement 142,685 139,072 150,069 163,664 196,882 190,709 (6,173) -3.1% Total 5050 Expenses 1,442,969 1,499,674 1,589,595 1,924,934 1,792,787 2,191,370 398,583 22.2% Net of Revenues Over (Under) Expenses (209,034) (136,759) (105,683) (344,758) (193,354) (191,429) Add Back - Non Cash Items 216,510 213,057 220,790 231,137 223,405 223,405 Net Increase (Decrease) to Cash 7,476 76,298 115,107 (113,621) 30,051 31,976 Other Cash to Accrual Adjustments (10,502) (47,147) (115,217) 91,971 - - Beginning Cash Balance 253,120 250,094 279,245 279,135 257,485 287,536 Ending Cash Balance 250,094 279,245 279,135 257,485 287,536 319,512 2025 Budget vs.
2024 Estimate
City of Waterford
Enterprise Funds
2024-2025 Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change 2025 Budget vs.
2024 Estimate
CIP Wastewater
Revenues
4350-110-6330 Allocated Interest Earnings 6,246 (2,584) (592) (6,361) 500 1,500 1,000 200.0% 4350-700-5910 Sewer - Connect/Disconnect Fee - - 2,500 - - - 0.0% - 4350-700-5800 Other State Grants - - - - 1,850,000 1,850,000 N/ - A 4350-700-6910 Transfers In 132,318 173,971 409,702 519,098 669,420 689,921 20,501 3.1% Total 4350 Revenues 138,564 171,387 411,610 512,737 2,519,920 2,541,421 21,501 0.9% Expenses
4350-700-7190 Professional Services - Other 1,275 - - - 40,000 200,000 160,000 400.0% 4350-700-7196 Contract Services - Engineering - 2,693 9,392 42,720 - - 0.0% - 4350-700-7420 Equipment Maintenance 121,645 253,128 29,391 46,861 150,000 75,000 (75,000) -50.0% 4350-700-8020 Capital Purchases - Furniture/Equipment - - 30,841 8,006 750,000 1,025,000 275,000 36.7% 4350-700-8060 Capital Purchases - Buildings 103,995 14,129 9,861 - - - 0.0% - 4350-700-8300 Capital Purchases - Sewer Assets 113,305 93,661 104,714 241 1,557,317 1,325,000 (232,317) -14.9% 4350-700-9010 Debt Service: Principal 87,617 84,881 88,724 92,798 97,102 101,688 4,586 4.7% 4350-700-9110 Debt Service: Interest 15,278 14,302 13,238 12,056 10,762 9,311 (1,451) -13.5% Total 4350 Expenses 443,115 462,794 286,161 202,682 2,605,181 2,735,999 130,818 5.0% Net of Revenues Over (Under) Expenses (304,551) (291,407) 125,449 310,055 (85,261) (194,578) Beginning Cash Balance 388,777 159,293 (132,114) 44,021 372,438 287,177 Other Cash to Accrual Adjustments 75,067 - 50,686 18,362 - - Ending Cash Balance 159,293 (132,114) 44,021 372,438 287,177 92,599 City of Waterford
Enterprise Funds
2024-2025 Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change 2025 Budget vs.
2024 Estimate
Water System
River Pointe Water Operations
Revenues
5070-110-6330 Allocated Interest Earnings 722 1,158 (1,046) 625 750 750 N/ - A 5070-800-5590 River Pointe Watering Permit - - - - - - 0.0% - 5070-800-5921 Water Monthly Service Charges 276,872 289,849 294,007 276,423 323,801 330,000 6,199 1.9% 5070-800-5931 Other Water Revenue 4,447 6,453 3,400 2,093 4,900 4,900 N/ - A 5070-800-6910 Transfers In - - 9,761 8,568 - - 0.0% -
Total 5070 Revenues 282,041 297,460 306,122 287,709 329,451 335,650 6,199 1.9% Expenses
5070-800-7020 Payroll - Salary 67,087 72,597 75,865 72,862 60,835 108,242 47,407 77.9% 5070-800-7021 Payroll Overtime 5,468 6,790 5,569 3,181 3,194 2,765 (429) -13.4% 5070-800-7025 Payroll Part-time 3,943 3,929 4,619 6,085 7,691 7,922 231 3.0% 5070-800-7100 Employer Portion Deferred Comp 150 265 273 281 281 800 184.7% 519 5070-800-7110 PERS Cost 12,489 14,171 16,638 17,286 17,915 25,694 7,779 43.4% 5070-800-7120 Insurance-Dental/Medical/Vision 18,732 22,671 26,133 25,505 28,831 31,190 2,359 8.2% 5070-800-7130 Payroll Taxes 1,324 1,413 1,393 1,371 1,781 1,889 108 6.1% 5070-800-7190 Professional Services - Other 25,195 21,991 27,152 25,908 30,000 32,000 2,000 6.7% 5070-800-7200 Bank Fees and Service Charges 154 - - - 250 500 100.0% 250 5070-800-7300 Other Contracts/services 1,598 1,100 1,825 2,051 2,000 2,500 500 25.0% 5070-800-7410 Property Maintenance 764 31 1,850 294 6,000 2,000 (4,000) -66.7% 5070-800-7420 Equipment Maintenance 2,179 9,773 17,747 3,059 28,000 4,500 (23,500) -83.9% 5070-800-7430 Vehicle Maintenance 2,721 272 994 1,995 4,500 1,000 (3,500) -77.8% 5070-800-7450 Depreciation Expense (Non-cash) 100,144 100,139 100,132 97,661 112,000 112,000 N/ - A 5070-800-7510 Operating Supplies 10,635 14,698 16,301 18,124 32,400 20,000 (12,400) -38.3% 5070-800-7516 Tech Supplies 32 137 - 236 - - 0.0% -
5070-800-7520 Fuel 1,126 999 1,932 1,958 2,200 2,500 300 13.6% 5070-800-7530 Paving/Sand/Gravel 625 907 639 627 1,200 1,200 N/ - A 5070-800-7540 Postage & Mailing 1,463 1,024 1,495 1,668 1,900 2,000 100 5.3% 5070-800-7550 Small Tools/special Supplies 190 7 410 299 500 600 100 20.0% 5070-800-7580 Uniforms & Protective Clothing 106 121 347 151 300 400 100 33.3% 5070-800-7610 ASP Software Fee 2,191 3,496 4,378 6,483 7,000 8,000 1,000 14.3% 5070-800-7620 Other Software Fees 1,057 - - - 873 1,500 627 71.8% 5070-800-7720 Dues & Publications 163 93 23 77 500 750 250 50.0% 5070-800-7730 Other Miscellaneous Services 1,888 2,986 3,765 4,107 5,500 5,500 N/ - A 5070-800-7740 Training and Development 14 36 247 173 500 600 100 20.0% 5070-800-7810 Communications/Telephone 807 878 880 912 1,600 1,800 200 12.5% 5070-800-7820 Electric, Gas, & Water 32,652 30,471 23,532 31,104 34,000 36,550 2,550 7.5% 5070-800-7850 Refunds/reimb/write-offs - (332) 773 (1,330) - - 0.0% - 5070-800-7920 Outside Agency Charges 2,718 3,713 5,727 5,101 7,500 8,000 500 6.7% 5070-800-9110 Debt Service Interest - - - - - - 0.0% -
5070-800-9250 Transfers Out 24,880 46,605 16,653 30,903 3,750 3,750 N/ - A 5070-800-9300 Admin Reimbursement 30,313 31,590 39,558 36,735 47,664 56,415 8,751 18.4% Total 5070 Expenses 352,808 392,571 396,850 394,867 450,665 482,567 31,902 7.1% Net of Revenues Over (Under) Expenses (70,767) (95,111) (90,728) (107,158) (121,214) (146,917) Add Back - Non Cash Items 100,144 100,139 100,132 97,661 112,000 112,000 Net Increase (Decrease) to Cash 29,377 5,028 9,404 (9,497) (9,214) (34,917) Other Cash to Accrual Adjustments (6,019) (2,237) (3,813) 6,994 - - Beginning Cash Balance 34,526 57,884 60,675 66,266 63,763 54,549 Ending Cash Balance 57,884 60,675 66,266 63,763 54,549 19,632 City of Waterford
Enterprise Funds
2024-2025 Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change 2025 Budget vs.
2024 Estimate
Waterford Water System Operations
Revenues
5071-110-6330 Allocated Interest Earnings 11,091 4,916 (3,373) 7,896 1,750 1,750 N/ - A 5071-800-5921 Water Monthly Service Charges 1,904,659 1,950,447 1,928,392 1,902,388 2,010,048 2,050,000 39,952 2.0% 5071-800-5931 Other Water Revenue 56,464 63,432 82,086 81,767 59,740 60,000 260 0.4% 5071-800-6910 Transfers In - - 45,549 39,333 - - 0.0% - Total 5071 Revenues 1,972,214 2,018,795 2,052,654 2,031,384 2,071,538 2,111,750 40,212 1.9% Expenses
5071-800-7020 Payroll - Salary 274,639 296,946 342,232 327,378 302,411 419,312 116,901 38.7% 5071-800-7021 Payroll Overtime 23,515 31,140 32,921 19,767 19,368 16,133 (3,235) -16.7% 5071-800-7025 Payroll Part-time 14,856 14,963 16,875 21,392 27,069 27,802 733 2.7% 5071-800-7100 Employer Portion Deferred Comp 600 1,062 1,094 1,126 650 1,500 130.8% 850 5071-800-7110 PERS Cost 72,818 73,471 24,385 96,296 70,618 94,525 23,907 33.9% 5071-800-7120 Insurance-Dental/Medical/Vision 70,340 86,552 114,301 110,845 113,589 124,279 10,690 9.4% 5071-800-7130 Payroll Taxes 5,464 5,772 6,370 6,149 7,261 7,413 152 2.1% 5071-800-7190 Professional Services - Other 59,056 47,825 89,145 82,917 80,000 80,000 N/ - A 5071-800-7194 Professional Services - Legal - 71,494 - 31,762 32,500 32,500 N/ - A 5071-800-7196 Professional Services - Engineer - - - 375 5,000 5,000 N/ - A 5071-800-7200 Bank Fees and Service Charges 8,290 10,238 10,808 14,002 15,000 15,000 N/ - A 5071-800-7300 Other Contracts/Services 3,009 2,125 4,298 4,389 5,000 5,000 N/ - A 5071-800-7410 Property Maintenance 907 969 9,746 34,689 20,000 16,000 (4,000) -20.0% 5071-800-7420 Equipment Maintenance 23,762 41,893 6,652 17,558 45,000 30,000 (15,000) -33.3% 5071-800-7430 Vehicle Maintenance 9,570 2,102 3,477 6,983 10,000 5,000 (5,000) -50.0% 5071-800-7510 Operating Supplies 31,977 39,621 45,557 65,440 95,000 55,000 (40,000) -42.1% 5071-800-7516 Tech Supplies 213 274 - 314 1,000 1,000 N/ - A 5071-800-7519 COVID19 Supplies & Services 144 42 5 - - - 0.0% - 5071-800-7520 Fuel 4,602 3,322 5,466 6,710 8,000 7,000 (1,000) -12.5% 5071-800-7530 Paving/Sand/Gravel 9,968 18,859 7,940 2,298 5,000 10,000 5,000 100.0% 5071-800-7540 Postage & Mailing 3,658 4,336 5,979 6,672 7,200 6,200 (1,000) -13.9% 5071-800-7550 Small Tools/Special Supplies 1,484 24 835 1,161 2,000 2,000 N/ - A 5071-800-7580 Uniforms & Protective Clothing 1,024 666 1,663 803 1,500 1,500 N/ - A 5071-800-7610 ASP Software Fees 5,000 9,096 7,962 19,417 22,500 18,500 (4,000) -17.8% 5071-800-7710 Other Software Fees 1,057 - - - - - 0.0% - 5071-800-7710 Advertising & Legal Notices - - - - 1,500 1,500 N/ - A 5071-800-7720 Dues & Publications 606 397 82 155 1,000 1,000 N/ - A 5071-800-7730 Other Miscellaneous Services 2,930 1,592 2,325 5,575 3,200 2,000 (1,200) -37.5% 5071-800-7740 Training and Development 720 950 927 677 2,500 2,500 N/ - A 5071-800-7750 Travel, Meeting, Etc. 55 - - - 1,500 1,500 N/ - A 5071-800-7810 Communications/Telephone 1,901 2,209 2,340 2,118 3,100 3,100 N/ - A 5071-800-7820 Electric, Gas, & Water 128,394 124,626 144,336 137,382 155,000 155,000 N/ - A 5071-800-7850 Refunds/reimb/write-offs - (250) 6,539 (11,302) 2,900 - (2,900) -100.0% 5071-800-7920 Outside Agency Charges 11,819 12,663 52,115 24,840 71,000 100,671 29,671 41.8% 5071-800-8020 Capital Purchases - Equip/Furniture 4,044 - 17,579 - - - 0.0% - 5071-800-9250 Transfers Out 1,148,718 925,865 732,937 912,210 697,765 670,635 (27,130) -3.9% 5071-800-9300 Admin Reimbursement 123,252 128,198 180,419 165,233 198,603 217,745 19,142 9.6% Total 5071 Expenses 2,048,392 1,959,042 1,877,310 2,115,331 2,033,734 2,136,315 102,581 5.0% Net of Revenues Over (Under) Expenses (76,178) 59,753 175,344 (83,947) 37,804 (24,565) Other Cash to Accrual Adjustments (27,440) 102,497 (146,507) 88,940 - - Beginning Cash Balance 204,568 100,950 263,200 292,037 297,030 334,834 Ending Cash Balance 100,950 263,200 292,037 297,030 334,834 310,269 City of Waterford
Enterprise Funds
2024-2025 Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change 2025 Budget vs.
2024 Estimate
Hickman Water System Operations
Revenues
5072-110-6330 Allocated Interest Earnings 1,266 326 (343) 412 1,300 1,300 N/ - A 5072-800-5921 Water Monthly Service Charges 182,170 183,276 191,073 185,475 211,045 215,250 4,205 2.0% 5072-800-6910 Transfers In - - 3,243 3,157 - - 0.0% -
Total 5072 Revenues 183,436 183,602 193,973 189,044 212,345 216,550 4,205 2.0% Expenses
5072-800-7020 Payroll - Salary 31,860 31,660 30,958 32,387 27,576 51,547 23,971 86.9% 5072-800-7021 Payroll Overtime 1,468 1,669 882 607 612 1,070 458 74.8% 5072-800-7025 Payroll Part-time 1,972 1,964 2,309 3,042 3,846 3,961 115 3.0% 5072-800-7100 Employer Portion Deferred Comp 150 265 273 282 289 289 N/ - A 5072-800-7110 PERS Cost 5,902 6,596 6,851 7,344 7,503 12,352 4,849 64.6% 5072-800-7120 Insurance-Dental/Medical/Vision 9,132 9,929 9,378 9,145 11,611 14,927 3,316 28.6% 5072-800-7130 Payroll Taxes 605 601 542 590 745 893 148 19.9% 5072-800-7190 Professional Services - Other 10,498 13,104 15,086 15,655 23,500 16,000 (7,500) -31.9% 5072-800-7200 Bank Fees and Service Charges 154 - - - 500 500 N/ - A 5072-800-7300 Other Contracts/Services 476 550 946 978 1,500 1,500 N/ - A 5072-800-7410 Property Maintenance 10 14 1,008 119 1,500 1,500 N/ - A 5072-800-7420 Equipment Maintenance 1,207 2,381 21 15,238 10,000 3,000 (7,000) -70.0% 5072-800-7430 Vehicle Maintenance 1,360 180 496 997 600 600 N/ - A 5072-800-7510 Operating Supplies 3,228 4,377 5,936 12,916 19,400 6,500 (12,900) -66.5% 5072-800-7516 Tech Supplies 16 46 - 79 200 200 N/ - A
5072-800-7520 Fuel 547 498 941 988 1,000 1,000 N/ - A
5072-800-7530 Paving/Sand/Gravel 448 754 320 313 1,000 1,000 N/ - A 5072-800-7540 Postage & Mailing 1,024 937 1,495 1,668 1,800 1,800 N/ - A 5072-800-7550 Small Tools/special supplies 97 17 111 141 750 750 N/ - A 5072-800-7580 Uniforms & Protective Clothing 38 35 106 49 100 100 N/ - A 5072-800-7610 Asp Software Fees 799 1,340 1,313 2,879 3,500 1,500 (2,000) -57.1% 5072-800-7620 Other Software Fees 1,057 - - - - - 0.0% - 5072-800-7710 Advertising & Legal Notices - - - - 100 100 N/ - A 5072-800-7720 Dues & Publications - 46 13 23 - - 0.0% - 5072-800-7730 Other Miscellaneous Services 2,030 2,864 3,570 5,988 6,200 4,000 (2,200) -35.5% 5072-800-7740 Training and Development 7 18 132 87 400 400 N/ - A 5072-800-7810 Communications/Telephone 219 217 212 229 - - 0.0% - 5072-800-7820 Electric, Gas, & Water 14,042 14,565 15,120 16,244 18,500 18,500 N/ - A 5072-800-7850 Refunds/reimb/write-offs - (1,097) 1,016 (836) - - 0.0% - 5072-800-7920 Outside Agency Charges 3,339 4,126 2,976 1,864 3,500 3,500 N/ - A 5072-800-9250 Transfers Out 70,011 76,552 70,519 42,612 41,557 48,676 7,119 17.1% 5072-800-9300 Admin Reimbursement 13,911 13,712 15,595 15,971 19,696 19,696 N/ - A Total 5072 Expenses 175,607 187,920 188,125 187,599 207,485 215,861 8,376 4.0% Net of Revenues Over (Under) Expenses 7,829 (4,318) 5,848 1,445 4,860 689 Add Back - Non Cash Items - - - - - -
Net Increase (Decrease) to Cash 7,829 (4,318) 5,848 1,445 4,860 689 Other Cash to Accrual Adjustments (4,612) 6,821 (5,708) 5,325 - - Beginning Cash Balance 23,617 26,834 29,337 29,477 36,247 41,107 Ending Cash Balance 26,834 29,337 29,477 36,247 41,107 41,796 City of Waterford
Enterprise Funds
2024-2025 Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change 2025 Budget vs.
2024 Estimate
CIP Waterford Water
Revenues
5075-110-6330 Allocated Interest Earnings 20,826 (27,545) (6,228) 6,689 - 10,000 10,000 0.0% 5075-800-5800 Other State Grants 6,000 20,000 - 9,819 3,544,000 3,544,000 N/ - A 5075-800-6910 Transfers In 1,403,227 1,015,897 1,246,190 1,000,620 2,203,071 666,885 (1,536,186) -69.7% Total 5075 Revenues 1,430,053 1,029,669 1,218,645 1,017,128 5,747,071 4,220,885 (1,526,186) -26.6% Expenses
5075-800-7190 Professional Services - Other 17,150 14,666 - 185 15,000 15,000 N/ - A 5075-800-7196 Professional Services - Engineering - 250 250 250 - - 0.0% - 5075-800-7420 Equipment Maintenance 27 - 34,467 67,315 65,000 75,000 10,000 15.4% 5075-800-7450 Depreciation Expense (Non-cash) 96,621 152,548 154,869 161,996 155,000 155,000 N/ - A 5075-800-8020 Capital Purchases - Furniture/Equipment 18,934 - 37,248 214,670 - - 0.0% - 5075-800-8021 Capital Purchases - System Acquisition 5,473 - - - - - 0.0% - 5075-800-8022 Capital Purchases - Infrastructure 1,369,567 703,073 851,939 219,099 5,394,068 5,194,000 (200,068) -3.7% 5075-800-8060 Capital Purchases - Buildings 240,483 20,311 9,862 - - - 0.0% - 5075-800-9010 Debt Service: Principal 160,562 165,636 170,796 176,128 181,718 187,394 5,676 3.1% 5075-800-9110 Debt Service: Interest 64,389 59,790 54,605 49,260 43,747 38,059 (5,688) -13.0% 5075-800-9250 Transfers Out - - - 56,914 - - 0.0% -
Total 5075 Expenses 1,973,206 1,116,274 1,314,036 945,817 5,854,533 5,664,453 (190,080) -3.2% Net of Revenues Over (Under) Expenses (543,153) (86,605) (95,391) 71,311 (107,462) (1,443,568) Add Back - Non Cash Items 96,621 152,548 154,869 161,996 155,000 155,000 Net Increase (Decrease) to Cash 71,746 65,943 59,478 233,307 47,538 (1,288,568) Other Cash to Accrual Adjustments (1,424) (36,579) - 101,732 - - Beginning Cash Balance 747,253 817,575 846,939 906,417 1,241,456 1,288,994 Ending Cash Balance 817,575 846,939 906,417 1,241,456 1,288,994 426 CIP Hickman Water
Revenues
5076-110-6330 Allocated Interest Earnings 38 237 (1,295) 1,073 75 75 N/ - A 576-800-5800 Other State Grants - 19,310 - - - - 0.0% - 5076-800-6910 Transfers In 80,366 76,552 70,519 56,914 41,557 48,676 7,119 17.1% Total 5076 Revenues 80,404 96,099 69,224 57,987 41,632 48,751 7,119 17.1% Expenses
5076-800-7190 Professional Services - Other - 2,538 - - - - 0.0% - 5076-800-7450 Depreciation Expense (Non-cash) 9,913 9,902 7,489 7,489 9,000 9,000 N/ - A 5076-800-8022 Capital Purchases - Infrastructure 27,633 - 100,000 - - - 0.0% - 5076-800-8040 Capital Purchases - Vehicles - 19,310 - - - - 0.0% - 5076-800-9010 Debt Service: Principal 25,354 26,964 27,804 28,671 29,582 30,506 924 3.1% 5076-800-9110 Debt Service: Interest 11,344 9,733 8,891 8,018 7,122 6,196 (926) -13.0% 5076-800-9250 Transfers Out - - - - - - 0.0% -
Total 5076 Expenses 74,244 68,447 144,184 44,178 45,704 45,702 0.0% (2) Net of Revenues Over (Under) Expenses 6,160 27,652 (74,960) 13,809 (4,072) 3,049 Add Back - Non Cash Items 9,913 9,902 7,489 7,489 9,000 9,000 Net Increase (Decrease) to Cash 16,073 37,554 (67,471) 21,298 4,928 12,049 Other Cash to Accrual Adjustments - (26,586) - - - -
Beginning Cash Balance 19,132 35,205 46,173 (21,298) - 4,928 Ending Cash Balance 35,205 46,173 (21,298) - 4,928 16,977 City of Waterford
Enterprise Funds
2024-2025 Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change 2025 Budget vs.
2024 Estimate
Public Financing Authority
Revenues
5090-110-6310 Interest Earned Cash & Investments 11,737 (785) (4,978) 14,446 8,200 9,500 1,300 15.9% 5090-110-6350 Charges - RDA Interest 23,275 20,825 18,200 15,400 12,425 9,100 (3,325) -26.8% 5090 Information Only Charges - RDA Principal 35,000 35,000 40,000 40,000 45,000 50,000 5,000 11.1% 5090-110-6360 Charges - WW Interest 89,250 81,200 72,450 63,175 53,375 42,875 (10,500) -19.7% 5090 Information Only Charges - WW Principal 110,000 120,000 130,000 135,000 145,000 155,000 10,000 6.9% 5090-110-6380 Charges - Assessment Dist. Interest 23,153 7,909 - - - - 0.0% - 5090 Information Only Charges - Assess. Dist. Principal 164,385 177,236 - - - - 0.0% - 5090-110-6560 Other Misc Revenue 20,512 10,000 - - - - 0.0% - 5090-110-6910 Transfers In - - 551 551 - - 0.0% -
Total 5090 Revenues 477,312 451,385 256,223 268,572 264,000 266,475 2,475 0.9% Expenses
5090-110-7020 Payroll - Salary 9,108 9,063 10,005 10,585 9,918 10,446 528 5.3% 5090-110-7025 Payroll Part-time 1,972 1,964 2,309 2,588 3,846 3,961 115 3.0% 5090-110-7100 Employer Portion Deferred Comp - 265 273 282 289 350 21.1% 61 5090-110-7110 PERS Cost 5,605 4,634 (4,512) 5,614 4,773 3,794 (979) -20.5% 5090-110-7120 Insurance-Dental/Medical/Vision 2,867 3,043 3,264 3,362 3,863 4,456 593 15.4% 5090-110-7130 Payroll Taxes 177 176 190 204 211 275 30.3% 64 5090-110-7190 Professional Services - Other 4,616 4,549 4,664 4,921 5,000 5,600 600 12.0% 5090-110-7810 Communications/Telephone 20 10 10 10 - - 0.0% - 5090-110-9110 Debt Service: Interest 84,093 72,707 63,960 58,185 52,093 45,675 (6,418) -12.3% 5090 Information Only Debt Service: Principal 300,000 305,000 140,000 140,000 145,000 150,000 5,000 3.4% 5090-110-9150 Amortization Expense (Non-cash) 19,086 19,086 19,086 19,086 19,086 19,086 N/ - A 5090-110-9250 Transfers Out - - - - 200,000 (200,000) - -100.0% 5090-110-9300 Admin Reimbursement 4,264 4,198 5,590 5,719 6,449 6,449 N/ - A Total 5072 Expenses 431,808 424,695 244,839 250,556 450,528 250,092 (200,436) -44.5% Net of Revenues Over (Under) Expenses 45,504 26,690 11,384 18,016 (186,528) 16,383 Add Back - Non Cash Items 19,086 19,086 19,086 19,086 19,086 19,086 Net Increase (Decrease) to Cash 64,590 45,776 30,470 37,102 (167,442) 35,469 Other Cash to Accrual Adjustments (2,413) 2,518 (3,419) (15,413) - - Beginning Cash Balance 207,933 270,110 318,404 345,455 367,144 199,702 Ending Cash Balance (BOW + LAIF) 270,110 318,404 345,455 367,144 199,702 235,171 City of Waterford
Fiduciary Funds
2024-2025 Budget
Actual Actual Actual Actual Estimate Budget
Account Description 2020 2021 2022 2023 2024 2025 $ Change % Change RDA Successor
Revenues
2330-110-5020 Property Tax - Secured 64,050 66,600 63,800 66,000 67,211 66,100 100 0.2% Total 2330 Revenues 64,050 66,600 63,800 66,000 67,211 66,100 100 0 Expenses
2330-110-7730 Other Miscellaneous Services 555 - - - - 0.0% - 2330-110-9020 Debt Service: Principal 35,000 35,000 40,000 40,000 45,000 50,000 10,000 25.0% 2330-110-9110 Debt Service: Interest 23,275 20,825 18,200 15,400 12,425 9,100 (6,300) -40.9% 2330-110-9250 Transfer Out 7,000 7,000 7,000 7,000 7,000 7,000 N/A - 2330-000-2081 Loan Repayment to City - - - - - 0.0% -
Total 2330 Expenses 65,830 62,825 65,200 62,400 64,425 66,100 3,700 (0) Net of Revenues Over (Under) Expenses 3,775 (1,780) (1,400) 3,600 2,786 - Beginning Cash Balance (5,161) (3,381) (1,386) (2,786) 814 3,600 Cash to Accrual Adjustments - - - - - -
Ending Cash Balance (1,386) (5,161) (2,786) 814 3,600 3,600 2025 Budget vs.
2024 Estimate
Budget
Fund Project Project Description Funding Source/Notes Account Number FY 2024-2025 2080 G Street Pedestrian Improvements G Street (Church Street to Yosemite Blvd.) Pedestrian Improvements CDBG 2080-460-8290 670,875 2171 Traffic Impact Fees Yosemite Improvements - Caltrans shared cost CFF 2171-310-8000 250,000 (Not a City project but the City's contribution towards the Caltrans Project) 4350 Wastewater Collection Maint Section 1 Various Projects Wastewater Improvement Fund Climber Screens c/o - pending Grant 4350-700-8020 750,000 Biosolids Removal Reserves 4350-700-7190 200,000Sewer Line and Manhole Replacement Reserves 4350-700-8300 150,000Wastewater Treatment Plant Road Rehabilitation FEMA/CalOES 4350-700-8300 1,100,000 Vactor Truck Reserves 4350-700-8020 275,000
East Monitoring Well Reserves 4350-700-8300 75,000
Unscheduled Capital Maintenance Reserves 4350-700-7420 75,000 5075 Waterford Water System Various Projects Water CIP Fund Water System Consolidation Grant Pending 5075-800-8022 3,544,000 Well Maintenance Reserves 5075-800-7420 75,000
Rehabilitate Well #245 Reserves 5075-800-8022 150,000
New Water Well Reserves 5075-800-8022 1,500,000
6310 CMAQ Grant Pasadena Traffic Signal CMAQ/Measure L Traffic Mgmt. 6310-310-8293 550,000 ATP Grant/StanCOG Yosemite Imp Safe Routes to School Ped Improv. Yosemite from W. Reinway to CL ATP 6310-310-8292 946,000ATP Grant/Stancog Tim Bell Imp Safe Routes to School Ped Improv. Yosemite to Vineyard ATP 6310-310-8299 185,000SB1 - E Street Reconstruction Reconstruction of E Street from Bentley to Main SB1 Funds 6310-310-8294 500,000 Total Capital Projects 10,995,875
City of Waterford
Capital Improvement Projects Budget Summary
Fiscal 2024-2025
Transfer Transfer
Fund Dept Account Fund Description Department Out In Description 5050 700 9250 Transfers Out Wastewater Treatment Plant Wastewater 2,500 Contribution for Public Safety 5070 800 9250 Transfers Out Water - River Pointe Water Contribution for Public Safet 3,750 y 5071 800 9250 Transfers Out Water - Waterford Water 3,750 Contribution for Public Safety 1010 210 6910 Transfers In General Fund Police Services Contribution for Public Safet 10,000 y 1010 580 9250 Transfers Out General Fund Parks & Recreation 10,000 Contribution to Basketball 2290 600 6910 Transfers In Basketball Program Parks & Recreation Contribution to Basketbal 10,000 l 2005 120 9250 Transfer Out Special Business Fund Administration Special Business 30,000 1010 120 6910 Transfer In General Fund Administration 3,050 Admin Special Business 1010 560 6910 Transfer In General Fund - Community Center Community Center For additional Deb 26,950 t 2330 110 9250 Transfer Out RDA Successor Administration 7,000 RDA Approved Admin 1010 110 6910 Transfer In General Fund Administration RDA Approved Admin 7,000 2050 310 9250 Transfer Out Gas Tax Street Improvements Streets/Drainage 486,848 Street Maintenance 1010 310 6910 Transfer In General Fund Streets/Drainage 253,982 (Based on revenues) 6310 310 6910 Transfer In CIP Streets Streets/Drainage SB1 Allocation 232,866 2270 310 9250 Transfer Out Local Transportation Streets/Drainage 12,500 Nonmotorized Funds 6310 310 6910 Transfer In CIP Streets Streets/Drainage For Community Connection 12,500 s 2151 210 9250 Transfer Out Capital Facility Fees Police 10,500 2091 110 9250 Transfer Out Capital Facility Fees Admin. Administration Facilities For City Admin 3,500 2092 110 9220 Transfer Out Capital Facility Fees City Facilities City Facilities For Public Works Building 4,000 1010 210 6910 Transfer In General Fund - Police General Fund For Police Buildin 10,500 g 1010 110 6910 Transfer In General Fund - Administration Administration For City Admin/PW Bldg 7,500 2230 260 9250 Transfer Out Lighting District Assessment District 34,000 Shared Labor Transfer 2210 260 6910 Transfer In Lighting and Landscaping District Assessment District Shared Labor Transfe 34,000 r 6320 320 9250 Transfers Out Measure L Traffic Management Measure L 100,000 Measure L Traffic Management 6310 310 6910 Transfers In CIP Streets Grant Match Pasadena Signal 100,000 5050 700 9250 Transfers Out Wastewater Operations Wastewater 689,921 CIP Reserves 4350 700 6910 Transfers In Wastewater CIP Wastewater CIP Reserves 689,921 5070 800 9250 Transfers Out River Pointe Operations Water - CIP Reserves 5071 800 9250 Transfers Out Water Operations - Waterford Water 666,885 CIP Reserves 5075 800 6910 Transfers In Water CIP Water CIP Reserves 666,885 5072 800 9250 Transfers Out Water Operations - Hickman Water 48,676 CIP Reserves 5076 800 6910 Transfers In Water CIP - Hickman Water CIP Reserves 48,676 Transfers 2,113,830 2,113,830
City of Waterford
Schedule of Inter-Fund Transfers
Fiscal Year 2024-2025
City of Waterford
Summary of Long Term Debt Obligations
Payment Payment Principal Balance Maturity
Lender Project Fund Account 2024-20254 July 1, 2024 Date CEC Solar General - Admin 1010-110-9010 Debt Service - Principal 6,710 $34,227 FY 2029 1010-110-9110 Debt Service - Interest 326
USDA Police Facility General-Police 1010-210-9010 Debt Service - Principal 42,789 $1,418,497 FY 2047 1010-210-9110 Debt Service - Interest 45,527
PNC /CEC Solar General - 1010-560-9010 Debt Service- Principal 11,355 $61,211 FY 2029 Community Center 1010-560-9110 Debt Service-Interest 901 PNC Solar Other Gov - 2210-260-9010 Debt Service: Principal 10,180 $70,821 FY 2029 Lighting/Landscape 2210-260-9110 Debt Service: Interest 2,507 PNC Solar Other Gov- 2230-260-9010 Debt Service: Principal 10,180 $70,821 FY 2029 Lighting 2230-260-9110 Debt Service: Interest 2,507
PNC /CEC Solar Wastewater CIP 4350-700-9010 Debt Service: Principal 101,688 $658,869 FY 2029 4350-700-9110 Debt Service: Interest 9,311
Umpqua Bank Water System Water CIP 5075-800-9010 Debt Service: Principal 187,394 $1,215,954 FY 2030 Acquisition (Waterford 86% and 5075-800-9110 Debt Service: Interest 38,059 Hickman 14%) 5076-800-9010 Debt Service: Principal 30,506 $197,946 5076-800-9110 Debt Service: Interest 6,196
2012 Refunding Various Waterford Public 5090-000-2799 Debt Service: Principal 150,000 $1,055,000 FY 2027Revenue Bonds Financing Authority 5090-110-9110 Debt Service: Interest 45,675 Total Long Term Debt Fiscal Year Payments and Principal Balance: $701,811 $4,783,346 Date
Loaned Loaned From: Loaned To: Purpose: Amount Interest Rate June 30, 2015 General Fund 1010 River Pointe Water System Cover operating deficits 283,193 LAIF + 1.00% Fund 5070
June 30, 2016 Waterford Public Financing River Pointe Water System Cover operating deficits LAIF + 1.00% 36,370 Authority Fund 5090 Fund 5070
Total Loaned to River Pointe Water System 319,563
City of Waterford
Schedule of Inter-Fund Loans
Outstanding as of June 30, 2024
City of Waterford
Authorized Positions
Administration Department Number
City Manager 1
Administrative Services Director/City Clerk 1
Finance Manager/Treasurer 0.5
Administrative Analyst/Deputy City Clerk 1
Accounting Technician I/II 1
Code Enforcement Officer ‐ Part Time 1 (40% shared with City of Hughson) Public Works Department
Public Works Director 1
Public Works Supervisor 1
Maintenance Worker I/II/III 3
Custodian 0.5
Seasonal Part Time 2 (June to October)
Water & Wastewater Supervisor 1
Chief Plant Operator 1
Wastewater Treatment Plant Operator I/II 1
Water Operator I/II/III 3
General Business 6D
June 6, 2024
Lonnie Statzer Public Works Director
City Council Staff Report
Motion: Approving Change Order #3, #4, #5, #6, #7 and #8 in the amount of $269,346.29 for the “Community Center Improvements Project” and Authorizing the City Manager to Execute the Change Orders.
SUMMARY:
The City Council is being asked to approve Change Order #3, #4, #5, #6, #7, and #8 in the amount of $152,709.27 for the “Community Center Improvements Project” and authorize the City Manager to Execute the Change Orders. At award, Council approved a project budget inclusive of a 10% contingency. The City Manager approves change orders up to 10% with any change orders above 10% being brought to City Council for approval.
ANALYSIS:
The Community Center was built in August of 1980, and has served our community for 43 years and in that time the building has slowly deteriorated. Since the remodel has begun these unknown conditions have been discovered and need to be addressed:
• Roof joists were rotted in many areas.
• Mold was discovered inside the walls during the demo, so a survey and mitigation had to be completed.
• AC replacement due to vandalism of the units.
• Roof Joists had to be reinforced for the new AC units. • Gas lines and electrical had to be cut and re-run through the roof Joists for the new AC units. • Plywood had to be replaced over the kitchen due to rot and fix broken conduit. • Mold remediation and drywall replacement not included in the original bid.
The table below provides the City Council of an accounting of funding approved to date:
Action Scope of Work Approval Amount
Award of Bid Original Contract City Manager $1,288,000.00 Change Order #1 Replace missing and
cut water lines for water
heater, Demo existing
gutter & down spouts,
Install R19 insulation,
Replace fire
extinguishers and
custom hood
modifications
City Manager<10% $23,906.90
Change Order #2 Revised door frame
dimensions for all door
openings all aluminum
frames and doors.
City Manager< 10% $12,689.89
Change Order #3 AC replacement,
disconnect
gas/electrical.
City Council> 10% $116,112.48
Change Order #4 Roof repairs, material
disposal, furnish new
materials
City Council> 10% $11,523.29
Change Order #5 Mold survey City Council> 10% $2,508.04 Change Order #6 Provided materials for
reinforcing the joists for
the make-up of the AC
units, disconnecting the
gas lines to run through
joists and reconnecting
and electrical for
inspection.
City Council> 10% $19,583.31
Change Order #7 Supply and replace all
plywood deck above
kitchen, repair
miscellaneous broken
conduits and required
support for gas,
City Council> 10% $43,190.67
Change Order #8 Mold remediation,
drywall replacement
and matching existing
medium spray texture
City Council. 10% $76,428.50
Current Contract Price $1,593,943.08
FISCAL IMPACT
The 2023-2024 Mid-Year Budget included $1,500,000 for the remodel of the Community Center. The funding was identified as $99,744 from the sale of the E Street property; $200,000 from the Waterford Public Financing Authority; and the remaining amount from the General Fund Reserve. The Mid-year projected General Fund reserve was 56%. The additional $222,743.08 needed for the project will come from General Fund reserves bringing the projected reserve to 50%. It is also anticipated that the project will not be complete until 2024-2025 and the rebudgeting of the remaining amounts on the project will be addressed with the 2024-2025 Mid-year Budget adjustments. The 2024-2025 General Fund reserve is currently projected at 79%. Staff intentionally left the Capital budget in the General Fund for 2024- 2025 open to accommodate impacts from the Community Center Remodel.
With change order approval, the project budget is as follows:
Expenses (Budget Line Code 1010-560-8020)
Preliminary Engineering $64,400.00
Construction Engineering & Inspection $64,400.00
Change Order #1 $23,906.90
Change Order #2 $12,689.89
Change Order #3 $116,112.48
Change Order #4 $11,523.29
Change Order #5 $2,508.04
Change Order #6 $19,583.31
Change Order #7 $43,190.67
Change Order #8 $76,428.50
Original Construction Contract $1,288,000.00
Total Project Cost $1,722,743.08
Funding Source:
Funding Title Funding Required Budget Number
General Fund $1,722,743.08 1010-560-8020
Total $1,722,743.08
ENVIRONMENTAL REVIEW:
This project is categorically exempted according to Title 14, Chapter 3, Article 19 of the Guidelines for Implementation of the California Environmental Quality Act (CEQA), in accordance with Section 15301 “Existing Facilities.”
ALTERNATIVES:
1. Council could choose to not to accept Change Order #4, #5, #6, #7 and #8 and let these items continue to deteriorate. This is not recommended; these issues need to be addressed or the Community Center will continue to have the same issues as before the remodel began.
ATTACHMENTS:
• Change Order #1
• Change Order #2
• Change Order #3
• Change Order #5
• Change Order #6
• Change Order #7
• Change Order #8
Informational Items 8
June 6, 2024
Patricia Krause, City Clerk / Administrative Services Director City Council Staff Report
Informational Items.
SUMMARY:
Items included in this section provide City Council with updates on business not requiring a full report.
FISCAL IMPACT:
N/A
ANALYSIS:
All items under this category are considered for informational purpose only.
ENVIRONMENTAL REVIEW:
N/A
ALTERNATIVES:
N/A
ATTACHMENTS:
8a: City Project List
Streets
Name Owner Priority Estimated Cost Update
Yosemite Ave. Pedestrian Project (Caltrans) Michael Pitcock Lonnie Statzer High $6,000,000 (SHOPP) In Construction
F Street Overlay Michael Pitcock
Lonnie Statzer High $1,500,000 (Measure L) Complete
F Street Improvements at Western Michael Pitcock
Lonnie Statzer High $300,000 (STBG and CMAQ) Complete
Dorsey, Pecan and Western Pedestrian and Roadway Improvements Michael Pitcock Lonnie Statzer High $300,000 (CDBG) Complete
Yosemite Pedestrian Improvements Reinway to Eucalyptus Michael Pitcock Lonnie Statzer High $946,000 (ATP) In Design
Yosemite at Pasadena Signal Improvements Michael Pitcock Lonnie Statzer High $600,000 (CMAQ) In Design
Skyline Road Improvements Michael Pitcock
Lonnie Statzer High $450,000 (STBG) Complete
Tim Bell Pedestrian Improvements Michael Pitcock
Lonnie Statzer High $1,993,000 (ATP) Grant was approved/awarded to Waterford Housing Development
Name Owner Priority Estimated Cost Update
Bentley Estates Michael Pitcock High NA Tentative Map Approved. Waiting on Developer.
Reinway North of Moon School Annexation Michael Pitcock High NA Application received. The developer is looking at a potential 95 homes
Tim Bell Infill Subdivision Michael Pitcock High NA Application received. The developer is looking at a potential 30 homes
Economic Development
Name Owner Priority Estimated Cost Update
F St and Yosemite Fuel Station Michael Pitcock High N/A Plans for Building Permit are in for review E Street Public Storage Michael Pitcock High N/A Plans for Building Permit are in for review City Projects
Facilities / Property
Name Owner Priority Estimated Cost Update
ADA Transition Plan Implementation Lonnie Statzer Low Varies Ongoing Local Hazardous Mitigation Plan Update Lonnie Statzer Low N/A Complete Council Chambers Equipment Upgrade Patricia Krause High $52,000 Complete Public Safety
Name Owner Priority Estimated Cost Update
License Plate Reader Program Michael Pitcock High
$10,000 up front and $3,300
monthly for maintenance and
monitoring.
Complete
Utilities
Name Owner Priority Estimated Cost Update
Sewer Rate Study Michael Pitcock
Lonnie Statzer High $40,000 In the Prop 218 Process
WWTP Biosolids Screening Upgrade - Self Help Enterprises Grant
Michael Pitcock
Lonnie Statzer High $500,000 Unfunded Grant Application submitted.
Water System Consolidation - Hickman Michael Pitcock
Lonnie Statzer High $3,000,000 Unfunded Grant Application submitted.
Tim Bell Water and Sewer Extension to Vineyard Michael Pitcock Lonnie Statzer High $2,500,000 (ARPA) In Constrution
WWTP Road Repair Michael Pitcock
Lonnie Statzer High $1,100,000 (FEMA) Working with FEMA on funding approval Parks and Trails
Name Owner Priority Estimated Cost Update
Triangle Parcel - Neighborhood Park Lonnie Statzer Low $133,000 Park Impact Fees On hold (No Funding) S. Reinway Sports Complex Lonnie Statzer Low Unfunded On hold (No Funding) Dog Park (Prop 68 Per Capita Grant) Lonnie Statzer High $250,000 Grant and Park Impact Fees Complete
Beard Park Improvements (Prop 68 Competitive Grant) Lonnie Statzer Low $1,000,000 Million Unfunded Grant Denied. Waiting to see if another cycle to apply is available.
Community Center Remodel Michael Pitcock
Lonnie Statzer High $800,000 (General Fund) In Construction Other Projects
Name Owner Priority Estimated Cost Update