AGENDA
WATERFORD CITY COUNCIL – SPECIAL MEETING
WATERFORD CITY HALL, CITY COUNCIL
CHAMBERS 101 “E” STREET, WATERFORD, CA
CALL TO ORDER Mayor Goeken
ROLL CALL:
Mayor: Charlie Goeken
Vice Mayor: Jamie Hilton
Council Members: Guadalupe Gutierrez, Christine Harris, Elizabeth Talbott ADOPTION OF AGENDA:
A member of the City Council motions to accept the items on the agenda for consideration as presented, or motions for any additions, including emergency items, or items pulled from consideration.
CONFLICT OF INTEREST DECLARATION:
Declaration by City Council members who may have a direct Conflict of Interest on any scheduled agenda item to be considered.
1. 2.
This is the portion of the meeting specifically set aside to invite public comments regarding any matters appearing on the agenda and within the jurisdiction of the City Council or the Successor Agency. Individual audience participation is limited to a maximum of 5 minutes. We encourage you to share your name and address or submit a speaker card to the City Clerk.
3. All Matters listed under the Consent Calendar are considered routine by the Council and will be adopted by one action of the Council unless any Council Member desires to discuss any item or items separately. In that event, the Mayor will remove that item from the Consent Calendar and action will be considered separately.
4. 4.
5. WATERFORD CITY COUNCIL SPECIAL MEETING – June 5, 2025 – 6:30 PM
COMMUNICATIONS FROM THE AUDIENCE
PRESENTATIONS
PUBLIC HEARING - FINAL READINGS
ADOPTION OF CONSENT CALENDAR
PUBLIC HEARINGS AND ELECTION:
6. 6a: MOTION: Awarding Bid and Approving an Agreement with American Pipeline Solutions, in the Amount of $208,323.00 for Project No. 2025-06, “Ice Pigging the Hickman Water System” and Authorizing the City Manager to Execute the Public Improvement Agreement (Statzer)
7. 8.
9. 9a: City Staff
9b: City Council
10. 11.
12. NOTICE
REPORTS: Copies of the staff reports or other written documentation relating to each item of business referred to on the agenda are on file in the office of the City Clerk. Any writings or documents provided to a majority of the City Council regarding any item on this agenda (other than writings legally exempt from public disclosure) will be made available for public inspection at the front counter at City Hall during normal business hours.
COMMUNICATIONS FROM THE AUDIENCE: If you wish to address the City Council or the Successor Agency on any item not on the printed agenda, prior to the start of the meeting, or prior to addressing the City Council or the Successor Agency, complete and submit a speaker card and deliver it to the City Clerk. (Please note, speaker cards are not required, however completing a speaker card enables staff to better follow up with you later, if necessary and attribute your comments to you in the minutes of the meeting). When the Mayor calls for “Communications from the Audience,” stand or raise your hand and the Mayor will ask you to approach the podium and state your name and city of residence. It is the policy of the City Council that they will not act on any matter not appearing on the posted agenda. The purpose of the discussion is to permit a member of the public to raise an issue or problem and to permit the City Council to ask questions for clarification of the issue or problem, provide information to the public, provide direction of the City Staff, or schedule the matter for a future meeting. Please hold all comments to five (5) minutes.
PUBLIC COMMENTS RELATED TO AN ITEM ON THE PRINTED AGENDA: Members of the public are entitled to directly address the City Council or the Successor Agency concerning any item that is described on the agenda during consideration of that item. If during a public hearing, the Mayor will direct when the hearing has opened for public comment. If you wish to address the City Council or the Successor Agency on any item listed on this agenda, please complete a speaker card and deliver it to the City Clerk prior to discussion of that item. (Please note, speaker cards are not required, however completing a speaker card enables staff to better follow up with you later, if necessary and attribute your comments to you in the minutes of the meeting.) When your name is called proceed to the podium and state your name and city of residence.
WRITTEN MATERIAL INTRODUCED INTO THE RECORD: Citizens wishing to introduce written material into the record at the public hearing on any item are requested to provide a copy of the written material to the City Clerk prior to the public hearing date and/or prior to the opening of the public hearing so that the material may be distributed to the City Council prior to the public hearing.
NOTICE REGARDING CHALLENGES TO DECISIONS: Pursuant to all applicable laws and regulations, including without limitation, California Government Code Section 65009 and or California Public Resources Code Section 21177, if you wish to challenge in court any decisions (regarding planning, zoning and/or environmental decisions), you may be limited to raising only those issues you or someone else raised at the public hearing(s) described in this notice/agenda, or in written correspondence delivered to the City at, or prior to, the public hearing.
LIVE AND ON-DEMAND VIDEO RECORDINGS OF THE CITY COUNCIL/SUCCESSOR AGENCY: The meeting of the Waterford City Council/Successor Agency can be watched live and on-demand from the City’s website at www.cityofwaterford.org.
AMERICANS WITH DISABILITIES ACT (ADA): In compliance with the Americans with Disabilities Act, if you are a disabled person and you need a disabilityrelated modification or accommodation to participate in this meeting, please contact the City Clerk’s Office at (209) 874-2328 ext. 101 or email:
CLOSED SESSION
ADJOURNMENT / RECESS
STAFF/COUNCIL COMMENTS AND MEETING REPORTS
INFORMATIONAL ITEMS
SUCCESSOR AGENCY TO THE FORMER WATERFORD REDEVELOPMENT AGENCY
GENERAL BUSINESS
REPORT OUT OF CLOSED SESSION
[email protected]. Requests must be made as early as possible and at least two-full business days before the start of the meeting General Information: The Waterford City Council meets on the 1st and 3rd Thursdays of each month at 6:30PM., unless otherwise noticed.
Council Agenda’s: Copies of City Council Agenda and agenda related writings or documents will be made available for public inspection at the front counter at City Hall located at 101 “E” Street, Waterford, CA 72 hours prior to the meeting, or at the time of the scheduled meeting. 6/3/2025
Patricia Krause, CMC, City Clerk Date
General business 6a
June 5, 2025
Lonnie Statzer Public Works Director
City Council Staff Report
Motion: Awarding Bid and Approving an Agreement with American Pipeline Solutions, in the Amount of $208,323.00 for Project No. 2025-06, “Ice Pigging the Hickman Water System” and Authorizing the City Manager to Execute the Public Improvement Agreement
SUMMARY:
City Council is being asked to award a bid and approve an agreement with American Pipeline Solutions, in the amount of $208,323.00 for Project No. 2025-06, “Ice Pigging the Hickman Water System” and authorizing the City Manager to execute the Public Improvement Agreement.
ANALYSIS:
Urgent Need for Alternative Flushing Method – Recommendation for Ice Pigging On March 17th, Well 272, located at 13101 Lake Road in Hickman, CA, experienced a cavity failure that resulted in clay being released into the Hickman water system. This incident caused widespread discoloration of the water throughout the system.
Since the event, the water has been sampled on a weekly basis and has consistently been deemed safe to drink by State standards. However, the primary challenge has been effectively removing the clay sediment from the distribution system.
Although Well 272 has since been rehabilitated, it has not been placed back into operation, pending the successful clearing of clay deposits from the system. In response to the issue, City staff have been performing aggressive system flushing—seven days a week, twelve hours per day—since the incident occurred. Despite these efforts, progress has been minimal.
City staff continue to receive numerous daily complaints from frustrated Hickman residents regarding water discoloration. Given the length and persistence of the issue, it is time to pursue a more effective solution. Many are asking for reimbursements for bottled water purchases and monthly water bills.
We recommend implementing a process known as Ice Pigging. This method involves pumping a slushy ice mixture into the water system via a hydrant and pushing it through to other isolated hydrants.
The ice acts as a scouring agent, effectively removing clay and debris from the interior of the pipes.
Ice Pigging has been successfully used in other jurisdictions, including one in San Joaquin County, with excellent results and the restoration of clear water.
This issue has persisted for over three months. It is time to take a new and proven approach to resolve the matter for the residents of Hickman.
Staff has received 1 bid:
Bid Company City and State Amount
1. American Pipline Solutions New Milford, PA $208,323.00
FISCAL IMPACT
Engineers Estimate of Project Costs
Total Project Cost Construction
Contract
Construction
Contingency
Construction
Engineering &
Inspection
Preliminary
Engineering
$230,155.30 $208,323.00 $20,832.30 500.00 500.00
Project Revenue Included in FY 2024/2025 Budget
Fund Fund Number Amount
**Water Funds 5075-800-7420 $230,155.30
Total $230,155.30
ENVIRONMENTAL REVIEW:
This project is exempt from the provisions of the California Environmental Quality Act (CEQA) in accordance with Section 15304 (Minor Alterations of Land) of the CEQA Guidelines.
ALTERNATIVES:
1. Council could choose to not award “Ice Pigging the Hickman Water System” and keep having staff flush the system everyday until the system is clear. Staff does not recommend this because we do not know how long it will take to get the water system clear again.
ATTACHMENTS:
• Quote
_________________________
34 Delaware St
New Milford, PA. 18834
201-525-0088
www.americanpipelinesolutions.com
June 2, 2025
Re: Ice Pigging – water line
Our Ref: APS-IP-308
Dear, Lonnie Statzer,
Thank you for the opportunity to provide you with an estimate for performing ice pigging to remove sedimentation from a potable water line in Waterford, CA.
The estimate for this project is $ 208,323.
This estimate is based upon the information that you provided to American Pipeline Solutions Inc. (APS) and is inclusive of a one-day (500 mile) mobilization.
Prevailing wages do apply. Please confirm or state otherwise.
A final firm quote will be provided after review of PO/contract/service agreement and confirmation of applicable taxes and prevailing wage rates (if applicable).
The water main is approximately 17,580 LF of 10-inch lined steel pipe.
The primary goal of this project is to remove the sedimentation that has been deposited within the pipeline. Based on the data provided, APS estimates this project will take 8 loads (10-ton capacity) of ice to complete the cleaning of this main or network.
In order to schedule the ice-making apparatus, APS requires a signed contract or purchase order prior to project start.
Please advise if you would like a firm proposal and/or contact me with any concerns you may have, I’ll be happy to discuss the project in more detail with you.
Yours sincerely,
Randy Lewis
Head of Ice Pigging
American Pipeline Solutions
Head Office: 201.525.0088
Cell: 470.676.2906
The estimate reflects the following assumptions:
1. A pre-construction site meeting or conference call would be desirable to confirm a scope of work, location of ice insertion ports, access to main, staging area and any other factors that may affect the project.
2. APS shall produce approximately 2,700 gallons of ice slurry for delivery to the water mains each day of work to clean sediments, loose deposits, and biofilms from the water mains covered under this proposal.
3. This price is based on completing one full pass of the entire pipe.
4. Once delivered to the job site, ownership of the ice slurry is transferred to Owner.
All ice delivered to and removed from the water main, along with the wastes generated from the resulting process shall be the sole property of Owner.
5. Owner shall dictate the specific disposal procedures to be employed during the process.
6. Owner agrees to provide the following:
a. All potable water necessary to create the ice slurry, b. Secure location to stage the ice making equipment,
c. Network Operators to isolate and re-open valves and hydrants during the project,
d. MOT (Maintenance of Traffic) procedures in accordance with the requirements written in The Manual of Uniform Traffic Devices, or similar local procedures,
e. A tanker truck to haul the wastes where a sanitary sewer is not in close proximity. Note: The discharge should not be to ground unless specific approval from the Owner is acquired,
f. Exercise all relevant valves and hydrants and test for operational working order,
g. A complete isolation of the main on each day of operation, h. Fire hydrants OR suitable ice insertion fittings of 2” or greater with valve control installed at the locations to be determined following a later site inspection.