Watsonville City Council
July 8, 2025

Watsonville City Plaza
MME Project No: 22157.P4
May 28, 2025

cc: Addressee
Contract file
Agreement
I have read and fully understand this proposal for additional engineering services. I agree to all the foregoing terms and understand that the signing and dating of this letter constitutes formal agreement on my part, and on behalf of all the owners of this project.

Accepted By: ____________________________________ Date: _______________ Printed Name: ___________________________________
i:\22157 ssa - watsonville city plaza renovation\proposal\ca #4\22157_ca no 4 for additional services.docx Attachment 1

Watsonville City Plaza
MME Project No: 22157.P4
May 28, 2025

Billing Rates 2025
Effective through December 31, 2025
Professional Services
Engineer I $ 146 / hour
Engineer II $ 166 / hour
Engineer III $ 187 / hour
Engineer IV $ 208 / hour
Engineer V $ 229 / hour
Engineer VI $ 250 / hour
Principal Engineer $ 270 / hour
Expert Witness Services $ 416 / hour
Technician I $ 83 / hour
Technician II $ 104 / hour
Technician III $ 125 / hour
Technician IV $ 146 / hour
Administrative Assistant $ 104 / hour
Administrative Manager $ 146 / hour
Field Survey (Prevailing Wage)
Chief of Party $244 / hour
Instrumentman $234 / hour
Chainman / Rodman $224 / hour
Flagperson / Pedestrian Monitor $177 / hour
Reimbursable Expenses
Sub-Consultants Direct Billing x 1.10
Outside Services Direct Cost x 1.15
Printing, delivery, equipment rental and other direct project expenses In-House Services
Photocopies $ 0.10 sheet
Plotting -internal check plots / plots on bond $ 2.00 sheet -final plots on mylar $ 10.00 sheet
Travel
Automobile mileage $ 0.70 mile
Airfare, Car Rental, etc. Direct Cost x 1.15
Per Diem Allowance (varies by location) $ 200/day
i:\22157 ssa - watsonville city plaza renovation\proposal\ca #4\22157_ca no 4 for additional services.docx Attachment 1

May 21, 2025
Christian Harris, Associate Principal
SSA Landscape Architects, Inc.
303 Potrero Street, Suite 40-C
Santa Cruz, CA 95060
Re: Watsonville City Plaza Revitalization – Additional Services Contract Amendment No: 3 – Increased Size and Schedule
MME Project No: 22157:P3 Rev 1
Dear Mr. Harris:

As you requested, we are pleased to submit this amendment to our existing agreement for the following additional services in support of the above referenced project:

1. Increase design schedule and project complexity to complete redesign in May and June of 2025 24 hours

2. Additional improvements to 29” tall stage 24 hours

3. Modified drainage system to <2500 SF impervious 24 hours

4. Five virtual coordination meetings (2 engineers) 10 hours $200 x 73 hours = $14,600
We thank you for the opportunity to be of continued service on this project.

Respectfully yours,
Rodney Cahill, P.E.

Principal
Agreement
I have read and fully understand this proposal for additional engineering services. I agree to all the foregoing terms and understand that the signing and dating of this letter constitutes formal agreement on my part, and on behalf of all the owners of this project.

Accepted By: ____________________________________ Date: _______________ Printed Name: ___________________________________
\\svr2016\projects\22157 ssa - watsonville city plaza renovation\proposal\ca #3\22157_ca no 3 for additional services.docx Attachment 1

Reso No. (CM)
Reference: Reso No’s 34-23 and 140-24 (Amend)
Meeting Date: 070825 SWZ ______ TV ______ PCS ______
1 RESOLUTION NO.__________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WATSONVILLE APPROVING A SECOND AMENDMENT TO

CONTRACT FOR LANDSCAPE ARCHITECTURAL DESIGN SERVICES

BETWEEN THE CITY OF WATSONVILLE AND SSA LANDSCAPE
ARCHITECTS, INC. FOR THE REVITALIZATION OF THE

WATSONVILLE CITY PLAZA PROJECT, ADDING TO THE SCOPE OF

SERVICES, INCREASING THE CONTRACT COMPENSATION AMOUNT
BY $121,154.00, FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $714,916.00; EXTENDING THE CONTRACT TERM FROM JUNE 30,
2026 TO JUNE 30, 2027, AND AUTHORIZING CITY MANAGER TO

EXECUTE SAME
WHEREAS, on February 21, 2023, City Council adopted Resolution No. 34-23 (CM) awarding a consultant contract to SSA Landscape Architects, Inc. for landscape architectural design services for the Revitalization of the Watsonville City Plaza Project, in an amount not to exceed $499,924 with a completion date of December 31, 2025; and WHEREAS, § 3-5.170 of the Municipal Code provides that amendments to contracts that reasonably relate to the scope of the original contract and were originally approved by Council shall be approved by Council; and
WHEREAS, on July 9, 2024, City Council adopted Resolution 140-24 (CM) approving the First Amendment to contract and amending Section 1. Scope of Services as specified in “Exhibit A”, Section 2. Terms of Contract to June 30, 2026, and Section 4 Compensation increasing compensation in the amount of $93,838.00 for a contract amount not to exceed $593,762.00; and
WHEREAS, this Second Amendment to Contract will amend Section 1. Scope of Services as specified in “Exhibit A” to include additional services and Section 4.

Compensation as specified in “Exhibit C” to increase the compensation by $121,154.00 for a total contract amount not to exceed $714,916.00, and extending the contract term to June 30, 2027.

Reso No. (CM)
Reference: Reso No’s 34-23 and 140-24 (Amend)
Meeting Date: 070825
2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. On December 13, 2019, an Administrative Use Permit and Design Review Permit with Environmental Review (PP2022-448) was approved for the Ramsay Park Renaissance Project by the City of Watsonville’s Zoning Administrator with no substantial evidence that the project will have a significant effect on the environment in accordance with Public Resources Code section 21080(c).

2. In November 2019, a Notice of Determination with a Mitigated Negative Declaration and a Mitigation Monitoring and Reporting Plan (MMRP) was filed with the Santa Cruz CEQA Clerk and Office of Planning and Research by the Zoning Administrator pursuant to CEQA provisions.

3. The City Council finds and determines that (i) the CEQA documentation prepared for the Watsonville City Plaza Revitalization Project serves as the appropriate environmental documentation for proposed Second Amendment to Contract and satisfies all requirements of CEQA; and (ii) no supplemental environmental documentation is required by CEQA at this time pursuant to CEQA Guidelines section 15162, because no substantial changes are proposed to the Project with this Second Amendment to Contract and no new information of substantial importance has been identified. Additionally, an addendum will be filed pursuant to CEQA Guidelines section 15164 due to technical changes in the proposed height of the stage and the addition of an electrical enclosure as proposed through this Second Amendment to Contract, and this Second Amendment to Contract does not authorize any actions that will create any environmental impact that have not already been analyzed.

Reso No. (CM)
Reference: Reso No’s 34-23 and 140-24 (Amend)
Meeting Date: 070825
3 4. That the Second Amendment to Contract between the City of Watsonville and SSA Landscape Architects, Inc., a copy of which is attached hereto and incorporated herein by this reference is hereby approved.

5. The City Manager is hereby authorized and directed to execute said Second Amendment for and on behalf of the City of Watsonville with minor revisions that may be approved by the City Manager and the City Attorney
********************************

In Process
6/16/25.HTTPS://WATSONVILLEGOV.SHAREPOINT.COM/SITES/PARKSANDCOMMUNITYSERVICES/SHARED DOCUMENTS/GENERAL/AGREEMENTS/SSA LANDSCAPE ARCHITECTS/AMENDMENT 2/AMENDMENT 2 - SSA.DOCX 1 SECOND AMENDMENT TO CONSULTANT SERVICES CONTRACT

BETWEEN THE CITY OF WATSONVILLE
AND SSA LANDSCAPE ARCHITECTS, INC.

THIS SECOND AMENDMENT TO CONTRACT for consultant services is entered into by and between the City of Watsonville ("City") and SSA Landscape Architects, Inc. (“Consultant”) this 30th day of May, 2025. The City and Consultant agree as follows:

RECITALS
WHEREAS, the City and Consultant have previously executed a Consultant Services Contract for the design of the Revitalization of the City Plaza from March 1, 2023 to December 31, 2025 dated March 2, 2023; and
WHEREAS, on July 2, 2024, a First Amendment was executed to amend Section 2 and Section 4; and
WHEREAS, the City has added additional tasks to the work program of the Consultant causing additional cost and time to the project completion; and WHEREAS, the Second Amendment of the Contract for Consultant Services is in the best interest of the City of Watsonville.

NOW, THEREFORE, the City and the Consultant agree that the Contract shall be amended as follows:

Section 1 is hereby amended to add the following:
"Section 1. Scope of Services. In addition to the performance of those services specified in detail in Exhibit "A" of the Contract, Consultant shall perform the additional services specified in detail in Exhibit "1," entitled SECOND AMENDMENT TO SCOPE OF SERVICES, which is attached hereto and incorporated herein."
Section 2 is hereby amended to read:

Docusign Envelope ID: 07DC2320-8ED2-47C8-84D8-D62842FBD4AF

In Process
6/16/25.HTTPS://WATSONVILLEGOV.SHAREPOINT.COM/SITES/PARKSANDCOMMUNITYSERVICES/SHARED DOCUMENTS/GENERAL/AGREEMENTS/SSA LANDSCAPE ARCHITECTS/AMENDMENT 2/AMENDMENT 2 - SSA.DOCX 2 “Section 2. Term of Contract. The term of this Contract shall be March 1, 2023 to June 30, 2027.

Section 4 is hereby amended to read:
"Section 4 and Exhibit "C" both entitled "Compensation" of the Contract, are hereby amended to provide an additional amount of compensation of One Hundred Twenty-One Thousand One Hundred Fifty-Four ($121,154.00) for professional services.

All other terms and conditions of the Contract dated March 2, 2023, as amended, shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Consultant Services Contract the day and year first hereinabove written.

CITY OF WATSONVILLE SSA LANDSCAPE ARCHITECTS, INC
By___________________________ By______________________________ Tamara Vides, City Manager Christian Harris, Associate Principal

ATTEST:

By___________________________
Irwin I. Ortiz, City Clerk
APPROVED AS TO FORM:

By____________________________
Samantha W. Zutler, City Attorney
Docusign Envelope ID: 07DC2320-8ED2-47C8-84D8-D62842FBD4AF

In Process
EXHIBIT "1"

SECOND AMENDMENT TO SCOPE OF SERVICES
Task 1: Includes various scope additions and refinements as follows:

Proposed trash enclosure: Design work had been performed for a new trash enclosure located at the site of the existing enclosure to be removed. This location was later moved to a remote lot adjacent to the project site with work performed to locate the enclosure, refine the design to fit the new site and coordinate utilities in support of the structure. The trash enclosure was ultimately abandoned.

Coordination with City contracted artist: Initial Art work coordination in support of the City Plaza Park renovation was included in the previous additional service proposal, however this scope has expanded to coordinate with and incorporate Structural design provided by the artists’ Structural Engineer.

Revised stage design: Stage design was revised from 18” high based on the approved Conceptual plan with details for the 18” high stage mostly complete. The stage height was revised to +/- 30” requiring redesign of the stage element. Additional revisions included relocating the accessible ramp to the rear of the stage as opposed to the side of the stage as originally designed.

Electrical Enclosure Design: Site electrical was intended to be located in the gazebo basement. Due to the required Structural repairs and accessibility considerations, it was determined that the electrical equipment would be better located on site, outside of the gazebo. SSA performed detailing for the exterior enclosure.

Site Plan and Detail Changes Due to Stormwater Concerns: With a goal of reducing stormwater mitigation to Tier 1 requirements, changes to the project Site Plan and detail revisions are required. Changes include replacing existing asphalt pavement and all the majority of new impervious pavement to pervious concrete. SSA will follow revisions through the drawing set to make sure plan callouts and detailing are coordinated.

Bi-weekly Coordination Meetings: SSA has regularly attended roughly bi-weekly coordination meetings with City staff. These have proven to be extremely valuable and a productive use of time, however the meetings have exceeded the coordination time allowed in the approved contract.

Additional work performed by project subconsultants are as follows:

Task 2: Expanded Electrical Services as detailed in the attached additional service request by Aurum Consulting Engineers. Services are to be performed at subconsultant cost plus 10%.

Task 3: Expanded Architectural Services as detailed in the attached additional service request by Page & Turnbull. Services are to be performed at subconsultant cost plus 10%.

Docusign Envelope ID: 07DC2320-8ED2-47C8-84D8-D62842FBD4AF

In Process
Task 4: Expanded Structural Engineering Services as detailed in the attached additional service request by MME Structural. Services are to be performed at subconsultant cost plus 10%.

Task 5: Expanded Civil Engineering Services as detailed in the attached additional service request by MME Civil. Services are to be performed at subconsultant cost plus 10%.

Docusign Envelope ID: 07DC2320-8ED2-47C8-84D8-D62842FBD4AF

1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, July 8, 2025
TO: CITY COUNCIL
WRITTEN BY: ASSISTANT PUBLIC WORKS & UTILITIEDIRECTOR GREEN RECOMMENDED BY: PUBLIC WORKS & UTILITIES DIRECTOR LINDBERG APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: APPROVE FIRST AMENDMENT TO CONSULTANT CONTRACT WITH CAROLLO ENGINEERS, INC. FOR THE HEXAVALENT CHROMIUM

TREATMENT PRELIMINARY DESIGN REPORT INCREASING THE
COMPENSATION AMOUT BY $123,562
RECOMMENDATION:

Adopt a resolution approving First Contract Amendment with Carollo Engineers, Inc. for additional services in the preparation of the Hexavalent Chromium Treatment Preliminary Design Report, increasing the amount of compensation by $123,562 for a total revised contract amount of $870,120, and authorizing and directing City Manager to execute the same.

BACKGROUND:

Carollo Engineering, Inc. is nearly complete with the contracted scope of services on the preliminary design of the Hexavalent Chromium Treatment for the City’s water distribution system. Additional services have been requested by the City in order to complete the final report, increasing the scope and requiring an amendment to the contract.

DISCUSSION:

The State Water Resources Control Board (SWRCB) set a Maximum Contaminant Level (MCL) for hexavalent chromium of 10 micrograms per liter in 2014; the SWRCB invalidated this amount in 2017. In April 2024, the SWRCB again adopted the MCL which became effective in October 2024. The implementation period for water distribution systems the size of the City is currently two years (October 2026). It is anticipated that the City may exceed this MCL on several of its well sites in October of this year, requiring a compliance plan to be prepared by the City. This compliance plan will outline the City’s

2 plan and timeline to meet this new MCL, and will be submitted to the State Water Resources Control Board (SWRCB) for review.

City Council approved Resolution 116-24 (CM) awarding a hexavalent chromium treatment preliminary design contract to Carollo Engineers, Inc. at the June 25, 2024 Council meeting.

Carollo is nearly complete with the Preliminary Design Report which will outline the recommended treatment options at each of the affected well sites, along with an estimated schedule for compliance and an estimated cost of construction. Current preliminary costs are estimated to be between $40 to $58 million, depending on how quickly and to what level the City implements treatment to comply with the new MCL. This decision will have a significant impact on the City’s overall capital improvement plan and Water Enterprise Fund.

Prior to completion of the report, staff requested additional scope be included in contract services including additional pilot testing, exploration of collaborative delivery options for construction, preliminary consultation with the State Department of Drinking Water, and other engineering support related tasks directed by the City. Carollo has provided a cost for this additional scope of services which will increase the contract amount by $123,562 for a total revised contract amount of $870,120. Staff therefore recommends that Council approve this first amendment to Carollo’s contract in order to continue and complete this important design work.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

This action is exempt from the requirements of the California Environmental Quality Act (CEQA) because the award of the contract for a preliminary design report does not qualify as a “project” as defined by CEQA Guidelines Section 15378. Awarding the contract for design services, which are akin to a study, has no potential for direct or indirect physical changes in the environment and is merely an administrative activity of the government. (14 Cal. Code Regs. § 15378(a), (b)(5).) Even if awarding the contract was a “project,” it would be exempt from CEQA review under CEQA Guidelines Section 15262 because it involves only a feasibility or planning study for possible future actions which the City has not approved, adopted, or funded, and awarding the contract has no legally binding effect on later activities (14 Cal.

Code Regs. § 15262.), and under the “common sense” exemption because it can been seen with certainty that there is no possibility that this action may have a significant effect on the environment. (14 Cal. Code Regs. §15061(b)(3).)
STRATEGIC PLAN:

Approving this amendment is consistent with strategic plan goal:

Infrastructure & Environment
FINANCIAL IMPACT:

3 The cost of this amendment is $123,562. There is sufficient budget to cover the cost of this amendment in the Water Enterprise Fund in budget account 913-7855-14346.

ALTERNATIVE ACTION:

No reasonable alternatives are known at this time.

ATTACHMENTS AND/OR REFERENCES (IF ANY):

None.

Reso No. (CM)
Meeting Date: 070825 SWZ ______ TV ______ PWU ______
1 RESOLUTION NO. __________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATSONVILLE

APPROVING FIRST AMENDMENT TO CONTRACT BETWEEN THE CITY
OF WATSONVILLE AND CAROLLO ENGINEERS, INC., A CORPORATION,

FOR CONTINUED PRELIMINARY DESIGN SERVICES ON THE

HEXAVALENT CHROMIUM TREAMENT REPORT, ADDING AN AMOUNT
NOT TO EXCEED $123,562, FOR A REVISED CONTRACT TOTAL AMOUNT OF $870,120 TO BE FUNDED BY THE WATER ENTERPRISE FUND; AND

AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE
SAME
WHEREAS, on June 25, 2024 Council adopted Resolution No. 116-24 (CM) awarding a contract for Hexavalent Chromium Treatment Preliminary Design services to Carollo Engineers, Inc., a corporation, in an amount not to exceed $746,558; and WHEREAS, the First Amendment to Contract will add an additional $123,562 for additional preliminary design services which will result in a total revised contract amount of $870,120.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. Approval of the professional services agreement amendment is not a project pursuant to the California Environmental Quality Act (CEQA) because it can be seen with certainty based on substantial evidence in the record that the approval constitutes a government fiscal activity that does not involve any commitment to any specific project that may result in a potentially significant physical impact on the environment. (CEQA Guidelines section 15378(b)(4).) Further, the approval is an administrative activity that would not have the potential to either (1) cause a direct physical change in the environment or (2) cause a reasonable foreseeable indirect physical change in the environment. Even if approval of the professional services agreement were to be considered a project under

Reso No. (CM)
Meeting Date: 070825 2
CEQA, it would be exempt pursuant to CEQA Guidelines Section 15061(b)(3). The agreement approval is an administrative action involving no physical change in the environment, and does not enable or otherwise affect development. Therefore, it can be seen with certainty that there is no possibility that the engineering services contract amendment approval may have a significant effect on the environment.

2. This First Amendment to Contract between the City of Watsonville and Carollo Engineers, Inc., a corporation, a copy of which is attached hereto and incorporated herein by this reference, is hereby approved.

3. The City Manager is hereby authorized and directed to execute said First Amendment for and on behalf of the City of Watsonville with minor revisions that may be approved by the City Manager and the City Attorney.
********************************

1 FIRST AMENDMENT TO CONSULTANT SERVICES CONTRACT

BETWEEN THE CITY OF WATSONVILLE
AND CAROLLO ENGINEERS, INC.

THIS FIRST AMENDMENT TO CONTRACT for consultant services is entered into by and between the City of Watsonville ("City") and Carollo Engineers, Inc. (“Consultant”) this day of _____________________________. The City and Consultant agree as follows:

RECITALS
WHEREAS, on June 25, 2024, the City Council adopted Resolution No. 116-24 (CM) awarding professional service contract to Carollo Engineers, Inc., for Hexavalent Chromium Treatment Preliminary Design Report; and
WHEREAS, the original contract was in the amount of $746,558 with an expiration date of June 30, 2026; and
WHEREAS, on July 10, 2023, the City issued a Request for Qualifications (RFQ) asking for qualified consultants for periodic and on call water and wastewater professional design services; and
WHEREAS, the deadline for submitting the Statement of Qualifications (SOQ) was August 9, 2023; and
WHEREAS, a list of qualified consultants to provide periodic and on call water and wastewater professional design services was developed and maintained for three years; and Carollo Engineers, Inc. is on said list; and
WHEREAS, the City has added additional tasks to the work program of the Consultant causing additional cost and time to the project completion; and WHEREAS, the First Amendment of the Contract for Consultant Services is in the best interest of the City of Watsonville.

Docusign Envelope ID: E35EE1B8-91D7-4E3C-8815-8D52AAF7F052

2 NOW, THEREFORE, the City and the Consultant agree that the Contract shall be amended as follows:

Section 1 is hereby amended to add the following:
"Section 1. Scope of Services. In addition to the performance of those services specified in detail in Exhibit "A" of the Contract, Consultant shall perform the additional services specified in detail in Exhibit "1," entitled FIRST AMENDMENT TO SCOPE OF SERVICES, which is attached hereto and incorporated herein."
Section 4 is hereby amended to read:
"Section 4 and Exhibit "C" both entitled "Compensation" of the Contract, are hereby amended to provide an additional amount of compensation of One Hundred Twenty-Three Thousand Five Hundred Sixty-Two Dollars ($123,562) for professional services.

All other terms and conditions of the Contract dated July 9, 2024, as amended, shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereto have executed this First Amendment to Consultant Services Contract the day and year first hereinabove written.

CITY OF WATSONVILLE
By___________________________
Tamara Vides, City Manager
ATTEST:

By___________________________
Irwin I. Ortiz, City Clerk
APPROVED AS TO FORM:

By____________________________
Samantha W. Zutler, City Attorney
CAROLLO ENGINEERS, INC.

By______________________________
Elaine Simmons,
Associate Vice President
By______________________________
Rick Chan,
Senior Vice President
Docusign Envelope ID: E35EE1B8-91D7-4E3C-8815-8D52AAF7F052

EXHIBIT "1"

FIRST AMENDMENT TO SCOPE OF SERVICES
The scope of services is as follows:

As described in the letter from Elaine L. Simmons to Danielle Green concerning the Hexavalent Chromium Well Treatment Improvements Project Phase 1, Preliminary Design Reevaluation – Additional Services Amendment Request (Task 9).

See attachment labeled EXHIBIT “1”.

Docusign Envelope ID: E35EE1B8-91D7-4E3C-8815-8D52AAF7F052

2795 Mitchell Drive, Walnut Creek, California 94598-1601 P. 925.932.1710
June 23, 2025
Ms. Danielle Green, P.E.

City of Watsonville
250 Main Street
Watsonville, CA 95076
Subject: Hexavalent Chromium Well Treatment Improvements Project (Carollo Project No. 202356) Phase 1, Preliminary Design Reevaluation
Additional Services Amendment Request (Task 9)
Dear Ms. Green:

Thank you for requesting this proposal from Carollo Engineers, Inc. (Carollo) and Carollo’s subconsultants, Corona Environmental Consulting (Corona) and Beecher Engineering, Inc. (BEI) to provide additional, asneeded preliminary design services as part of the ongoing City of Watsonville (City) Hexavalent Chromium Well Treatment Improvements Project, Phase 1 (Project). Our proposed amendments to the scope of work, project schedule, and budget are outlined below for incorporation into the original Project Contract for Consultant Services dated July 9, 2024.

BACKGROUND
Previously the City authorized three contract amendments which modified the contracted scope of work, authorized Task 8 Optional Services, and resulted in no change to the original total project budget. The City now requests that additional, as-needed preliminary design services be completed through a new Task 9 scope and budget as described below.

PROPOSED WORK SCOPE
The following new Task 9 subtasks are proposed:

Subtask 9.1. Pilot Testing Oversight, Coordination and Review This task includes Carollo and Corona’s services to provide project oversight, project team coordination and meetings, site visits, operational support, review of the testing summary report by the City’s testing contractor, and maintenance of project schedule, budget, and quality control to ensure the success of the treatment technology pilot testing phase.

Subtask 9.2. Coordination and Review Services with Project Delivery Team This task includes Carollo, Corona and BEI’s services to provide as-needed project delivery team coordination and review services which could include regular in-person and remote meetings, development of project implementation schedules, review of procurement documents developed by others, and other preliminary design coordination tasks as directed by the City.

EXHIBIT "1"
pg. 1 of 4
Docusign Envelope ID: E35EE1B8-91D7-4E3C-8815-8D52AAF7F052

carollo.com
Ms. Danielle Green, P.E.

City of Watsonville
June 23, 2025

[Type here] [Type here]
Subtask 9.3. Preliminary DDW Regulatory and Permitting Assistance This task includes Carollo and Corona’s services to provide as-needed project coordination with regulatory agencies, permitting strategy development, and review of reports and other documents to be submitted to regulatory agencies.

Subtask 9.4. Preliminary Funding Support
This task includes Carollo and Corona’s services to provide as-needed project coordination with funding agencies, funding strategy development, and review of applications and other documents to be submitted to funding agencies.

Subtask 9.5. WWTP and RWF Residuals Memo
This task includes Carollo and Corona’s services to evaluate the impact of treatment residuals on operations at the City’s Wastewater Treatment Plant (WWTP) and the City and PV Water’s downstream Recycled Water Facility (RWF). This task was originally scoped and budgeted as Task 3.2. but reallocated and deferred by the City as shown in the April 10, 2025 Amendment Request No. 3, Table 1. Subtask 9.5 now includes additional coordination and review services by Corona.

Subtask 9.5 Meetings and Deliverables:
• Carollo will coordinate and attend two one-hour virtual meetings with Corona and City staff to review treatment residual concentrations, anticipated flows, and potential impacts. • Carollo will prepare meeting minutes (in PDF) documenting the findings, proposed action items and any decision items made by the City.
• Draft and Final versions of an Evaluation of Impact of Treatment Residuals on WWTP and RWF Operations Technical Memorandum (TM).

SCHEDULE
Carollo, Corona and BEI are prepared to begin work on this scope of work immediately upon notice-toproceed by the City. Subtask 9.1 will commence once the City’s testing contractor receives notice-toproceed by the City. Should further pilot testing scope or duration provided by the City differ significantly from the currently anticipated scope, additional Subtask 9.1 scope, budget and/or schedule may be required.

Carollo and Corona anticipate that the Draft Subtask 9.5 TM will be completed within approximately three months, exclusive of any unforeseen delays that could be encountered such as additional time to receive City data and background information, staff availability for virtual meetings, or waiting for completion of action items or decision items assigned to City staff. A Final Subtask 9.5 TM is anticipated to be submitted approximately two weeks after review comments to the Draft TM are received by the consultant team.

EXHIBIT "1"
pg. 2 of 4
Docusign Envelope ID: E35EE1B8-91D7-4E3C-8815-8D52AAF7F052

carollo.com
Ms. Danielle Green, P.E.

City of Watsonville
June 23, 2025

[Type here] [Type here]
BUDGET
The proposed budget is outlined in Exhibit C, “Amendment No. 4 Fee Proposal,” attached.

Please do not hesitate to contact us if you have any questions or require additional information on this proposal.

Sincerely,
CAROLLO ENGINEERS, INC.

Elaine L. Simmons, P.E.

Assistant Project Manager
cc: Scott Weddle, Louis Lefebvre, Tom Gillogly – Carollo Craig Gorman – Corona
Todd Beecher – BEI
Beau Kayser, Max Brandenburg – City of Watsonville
Attachment:

Exhibit C – Amendment No. 4 Fee Proposal
EXHIBIT "1"
pg. 3 of 4
Docusign Envelope ID: E35EE1B8-91D7-4E3C-8815-8D52AAF7F052

Corona BEI
Principal-InCharge QA/QC Project Manager Assistant Project Manager Project Engineer Staff Engineer WWTP Specialist Funding Specialist Senior
Professional
Senior
Professional
Senior
Professional
Lead Project
Professional Professional Assistant Professional Project Professional Professional Task Subtask Number and Description $335 $335 $335 $312 $264 $218 $292 $264 $223 $147 9 Amendment Additional Services

9.1 Pilot Testing Oversight, Coordination and Review - - 8 8 16 - - - - - 32 9,400$ 1,000$ 29,950$ - $ 43,345$

9.2 Coordination and Review Services with Project Delivery Team 4 16 8 16 8 - - - - - 52 16,475$ 1,000$ 2,300$ 2,300$ 22,535$ 9.3 Preliminary DDW Regulatory and Permitting Assistance - - 4 4 4 - - - - - 12 3,643$ -$ 7,680$ -$ 12,091$ 9.4 Preliminary Funding Support - - 4 2 2 - - 8 - - 16 4,604$ -$ 7,680$ 13,052$

9.5 WWTP and RWF Residuals Memo - 16 8 8 36 8 16 - 4 96 27,038$ -$ 5,000$ -$ 32,538$ TASK 9 TOTAL 4 32 32 38 66 8 16 8 - 4 208 61,161$ 2,000$ 52,610$ 2,300$ 123,562$ 4 32 32 38 66 8 16 8 - 4 208 61,161$ 2,000$ 52,610$ 2,300$ 123,562$ Notes:1 Rates are based on the original "Contract for Consultant Services Between the City of Watsonville and Carollo Engineers, Inc." for the Hexavalent Chromium Well Treatment Improvements Project, Phase 1 - Preliminary Design Reevaluation, entered into on 7/9/2024.2 Other direct expenses include mileage traveling to/from meetings at IRS Federal Rate, travel at cost.3 Includes Subconsultant markup of 10%.

Total
Electrical
& Intstr.

Carollo Engineers, Inc. 1

PROJECT
TOTAL 3
CAD/
Graphics
Tech.

Doc.

Process/
Clerical
Total
Hours
Labor
Cost Expenses 2 Process Engineer

EXHIBIT C

CITY OF WATSONVILLE

HEXAVALENT CHROMIUM WELL TREATMENT IMPROVEMENTS PROJECT PHASE 1 - PRELIMINARY DESIGN REEVALUATION
AMENDMENT NO. 4 FEE PROPOSAL
6/22/2025
EXHIBIT "1"pg. 4 of 4 Docusign Envelope ID: E35EE1B8-91D7-4E3C-8815-8D52AAF7F052

1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, July 8, 2025
TO: CITY COUNCIL
WRITTEN BY: Recreation Services Manager Merolla
RECOMMENDED BY: DEPUTY CITY MANAGER CALUBAQUIB
APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: APPROVE RESOLUTION APPROVING INDEPENDENT CONTRACTOR

AGREEMENT FOR NON-CONSTRUCTION SERVICES WITH PAJARO

VALLEY UNIFIED SCHOOL DISTRICT FOR PROVISION OF AFTERSCHOOL

AND INTERSESSION PROGRAMMING
RECOMMENDATION:

Staff recommends that the City Council adopt a resolution approving Independent Contractor Agreement for Non-Construction Services with Pajaro Valley Unified School District (PVUSD) for provision of afterschool and intersession programming through the District’s Expanded Learning Opportunities Program (ELOP) for fiscal year 2025-2026, in an amount not to exceed $547,000, and authorizing and directing the City Manager to execute the same.

BACKGROUND:

On September 13, 2022, the City Council approved Resolution No. 190-22 for approval of a Site Service Agreement/Short Term Agreement between the City of Watsonville and Pajaro Valley Unified School District to provide before-school programming through the District’s ELOP Program. During that same meeting, the City approved and adopted Resolution No. 191-22, the First Amendment of the Site Services Agreement/Short Term Agreement to add to the scope of work, increase compensation, and extend the term of the contract to June 30, 2023.

On January 17, 2023, the City Council adopted Resolution No. 13-23, approving the Second Amendment of the contract for provision of services through the District’s ELOP Program, increasing compensation and extending the term of the contract to June 30, 2025.

2 On May 13, 2025, the City Council adopted Resolution No. 117-25, approving the Third Amendment of the contract extending the term of the contract to August 15, 2025.

DISCUSSION:

The term of the current agreement with Pajaro Valley Unified School District ends on August 15, 2025.

Given the long-standing relationship between the City and PVUSD in supporting youth development through programs that foster academic enrichment, physical activity, and social-emotional growth, PVUSD has allocated $547,000 for the 2025-2026 academic year to continue to fund these services.

This partnership continues to reflect a shared commitment to educational equity, student well-being, and community collaboration, and enables the delivery of a wide range of high-quality programs designed to support students beyond the regular school day. These offerings include after-school sports programming, which promotes physical health and teamwork, after-school STEM programming, which enhances academic engagement and critical thinking skills, and Camp WOW, which provides enriching experiences on Saturdays, during summer, and intersession breaks. Collectively, these programs aim to create safe, structured, and supportive environments where students can thrive academically, socially, and emotionally. By leveraging the City’s expertise in youth programming and PVUSD’s commitment to student success, this collaboration addresses a critical need for expanded learning opportunities and supports the broader goals of community well-being and educational equity.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

This action does not meet CEQA’s definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

STRATEGIC PLAN:

Public Safety: Providing structured, supervised environments during out-of-school hours reduces the likelihood of youth involvement in risky or unsupervised activities, promoting overall community safety.

Community Engagement & Well-being: These programs directly foster social-emotional learning, physical activity, and academic support, promoting youth well-being and offering families meaningful ways to engage with their community.

FINANCIAL IMPACT:

All costs associated with these services will be paid entirely by PVUSD. Revenue and Expenditures will be applied as follows:
 Revenue:
o 150-683-5249-00000: $50,000.00
o 260-337-5890-09050: $497,000.00

3  Expenses:
o 260-337-701109050: $110,000.00
o 260-337-7021-09050: $246,000.00
o 260-337-7533-09050: $141,000.00
ALTERNATIVE ACTION:

The Council could not approve this Resolution, and programming services with PVUSD would cease effective August 15, 2025.

ATTACHMENTS AND/OR REFERENCES (IF ANY):

None.

Reso No. (CM)
Meeting Date: 070825 SWZ ______ TV ______ PCS ______
1 RESOLUTION NO.__________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WATSONVILLE APPROVING INDEPENDENT CONTRACTOR

AGREEMENT FOR NON-CONSTRUCTION SERVICES BETWEEN THE

CITY OF WATSONVILLE AND THE PAJARO VALLEY UNIFIED SCHOOL

DISTRICT, TO PROVIDE AFTERSCHOOL AND INTERSESSION
PROGRAMING THROUGH THE DISTRICT’S EXPANDED LEARNING
OPPORTUNITIES PROGRAM FOR FISCAL YEAR 2025-2026, IN AN
AMOUNT NOT TO EXCEED $547,000; AND AUTHORIZING AND

DIRECTING THE CITY MANAGER TO EXECUTE SAME
WHEREAS, the City of Watsonville has historically supported and delivered youth development programs that promote academic enrichment, physical activity, and socialemotional learning; and WHEREAS, the Pajaro Valley Unified School District (PVUSD) has identified a need for high-quality afterschool and intersession programming at school sites within the district to support students’ learning and well-being outside of regular school hours; and WHEREAS, PVUSD has allocated funding in the amount of $547,000 to support the provision of afterschool and intersession programming for the 2025-26 academic year; and
WHEREAS, the City desires to enter into a contract with PVUSD to implement said programs at designated school sites, serving students in a safe, enriching, and supervised environment; and
WHEREAS, the City Council finds that such partnership is in the best interest of the community and is consistent with the City’s goals of youth engagement, education equity, and community collaboration; and
WHEREAS, the City Manager has recommended that the contract with PVUSD, in an amount not to exceed $547,000, be accepted.

Reso No. (CM)
Meeting Date: 070825
2 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. This action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378(b)(5), in that adopting a Resolution approving agreement with PVUSD does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and if a “project,” is exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.

2. That the Independent Contractor Agreement for Non-Construction Services between the City of Watsonville and the Pajaro Valley Unified School District (PVUSD), for Enrichment Programming through the District’s Expanded Learning Opportunities Program for FY 25-26, in an amount not to exceed $547,000, a copy of which Agreement is attached hereto and incorporated herein by this reference, is hereby approved.

3. The City Manager is hereby authorized and directed to execute said Agreement and any amendments thereto, and all required documents for and on behalf of the City of Watsonville with minor revisions that may be approved by the City Manager and the City Attorney.
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1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, July 8, 2025
TO: CITY COUNCIL
WRITTEN BY: IMELDA NEGRETE
RECOMMENDED BY: DEPUTY CITY MANAGER CALUBAQUIB
APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: RESOLUTION APPROVING AWARD OF A TWO-YEAR CONTRACT WITH UNIFIED CLEANING SERVICES, INC. FOR THE PROVISION OF JANITORIAL SERVICES, IN AMOUNTNOT TO EXCEED $321,000
RECOMMENDATION:

Staff recommend that the Council adopt a resolution awarding a two-year contract for consultant services to Unified Cleaning Services, Inc., a corporation, for janitorial services at City Recreation facilities, in an amount not to exceed $321,000.00 from FY 25/26 through FY 26/27 with the option to renew for two additional one-year terms, and authorizing and directing the City Manager to execute the same.

BACKGROUND:

The current contract for janitorial services for City recreation facilities is set to expire on July 31, 2025.

City staff issued a Request for Proposals for Janitorial Services for Recreation facilities on April 4, 2025.

DISCUSSION:

On April 4, 2025, a request for proposal was released for janitorial services for City Recreation facilities for one two-year term with the option to renew for two additional one-year terms. The scope of work included janitorial services for recreation centers, as needed event clean up services (cleaning services following facility rentals), as needed pressure washing of entrances and quarterly and annual cleaning services (includes services such as deep kitchen cleaning, cleaning of exterior and interior windows, buffing and waxing floors). The City received proposals from four (4) companies.

The following were the bid results for services:

2 Facility A-1 Janitorial
Service
Advance Cleaning
365, Inc.

Bewley’s
Cleaning, Inc.

Unified Cleaning
Services, Inc.

Regular Services (cost per month)
Callaghan Cultural Center $1,580 $1,470 $774.48 $1,475
GHWR Youth Center $2,880 $2,770 $2,933.12 $2,785
Marinovich Park
Community Center
$1,260 $1,245 $1,330.88 $1,255
Ramsay Park Family
Center
$2,100 $2,160 $1,279.36 $2,165
Veterans Memorial
Building
$2,200 $770 $2,479.36 $758
Watsonville Senior Center $1,380 $1,365 $1,576 $1,375
Year 1 monthly total $11,400 $9,780 $10,373.02 $9,813
Year 2 monthly total $11,400 $10,269 $10,373.02 $9,813
Year 1 annual total $125,400 $107,580 $114,103.22 $107,943 Year 2 annual total $136,800 $123,228 $124,476.24 $117,756 Total 2 Year Cost $262,200 $230,808 $238,579 $225,699
Bid Alternates (cost per service
Quarterly Services $1,295 $1,240 $1,850 $1,245
Annual Services $2,800 $2,800 $3,875 $2,800
Total 2 Year Cost $15,960 $15,520 $22,550 $15,560
Total 2 Year Cost (Regular
Services + Bid Alternates
$278,160 $246,328 $261,129 $241,259
Additional Services
Event Clean Up
Small Sized Rooms $300 $330 $300 $250
Medium Sized Rooms $360 $300 $300 $300
Large Sized Rooms $475 $300 $300 $350
Auditorium/ Great Room $500 $500 $500 $450
Pressure Washing of
Entrances
$600 $160 $1,850 $85
Hourly Rate $35 $39 $42 $42
Day Porter Services $1,300 $1,230 $42/hour $1,350
The selection Committee recommended Unified Cleaning Services, Inc. for provision of janitorial services.

Out of a maximum score of 100 points, the Section Committee rated Unified Cleaning Services, Inc. at an overall average score of 84.

Unified Cleaning Services, Inc., was selected based on a comprehensive evaluation of their detailed responses to technical questions in the Request for Proposal, performance during the interview process

3 and finally, their pricing proposal. Their proposal reflected a clear understanding of the scope of services, and they demonstrated the capacity to meet the specific janitorial needs of our recreation facilities.

Unified Cleaning Services, Inc., is the City’s current contractor for janitorial services, and they have consistently delivered quality work throughout the duration of the contract. They have maintained City facilities to a clean and professional standard, contributing to a welcoming and safe environment for community members. Beyond their regular cleaning schedule, they have shown a strong commitment to customer service by being responsive and dependable during cleaning emergencies or special requests, often responding with urgency and efficiency.

Their familiarity with City facilities and operations, combined with their proven reliability and competitive pricing, supports a low-risk, high-value continuation of service and thus the City Manager is recommending the contract be awarded to Unified Cleaning Services, Inc.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

This action does not meet CEQA’s definition of a “project” per CEQA Guidelines Section 15378(b)(5) because the action is administrative or organizational and does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

STRATEGIC PLAN:

Infrastructure & Environment – This contract will help improve and maintain the City’s recreational facilities.

FINANCIAL IMPACT:

The total not to exceed amount recommended for this contract is $321,000.00 for this two-year contract, which spans two fiscal years (FY 25-26 and FY 26-27) and would include the following services:

Service FY 25-26 FY 26-27 TOTAL CONTRACT
Regular Janitorial
Services for Recreation
Facilities
$88,000 $115,000 $203,000
Quarterly and Annual
Services
$10,000 $10,000 $20,000
Event Clean Up Services $20,000 $25,000 $45,000
Pressure Washing
Services
$1,900 $2,050 $3,950
Day Porter Services $14,850 $16,200 $31,050
Emergency Services $8,000 $10,000 $18,000
TOTAL ANNUAL $142,750 $178,250 $321,000
Account
150-681-7361-00000 $142,750 $178,250 $321,000

4 ALTERNATIVE ACTION:

The Council could:

1. Elect to approve a contract for some of the proposed services, or

2. Elect not to approve this contract.

ATTACHMENTS AND/OR REFERENCES (IF ANY):

None.

Reso No. (CM)
Meeting Date: 070825 SWZ ______ TV ______ PCS ______
1 RESOLUTION NO.__________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WATSONVILLE AWARDING CONTRACT FOR CONSULTANT
SERVICES TO UNIFIED CLEANING SERVICES, INC., A CORPORATION,

FOR JANITORIAL SERVICES AT CITY RECREATION FACILITIES, IN AN AMOUNT NOT TO EXCEED $321,000.00 FROM FY 25/26 THROUGH FY 26/27 WITH THE OPTION TO RENEW FOR TWO ADDITIONAL ONEYEAR TERMS; AND AUTHORIZING AND DIRECTING THE CITY

MANAGER TO EXECUTE SAME
WHEREAS, § 3-5.500 of the Municipal code provides that an RFP or RFQ process is found to be an effective and efficient way to procure professional services and procurement of professional services shall be based on proposals solicited from capable professionals and be evaluated based on a combination of factors including education, training, experience and demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required; and WHEREAS, a Request for Proposals (RFP) was issued on April 4, 2025, asking for qualified consultants to assist the City with janitorial services for City recreation facilities; and
WHEREAS, the deadline for submittal of Request for Proposals was May 16, 2025; and
WHEREAS, a total of four (4) firms submitted Proposals; these proposals were reviewed by City staff and a list was developed; and
WHEREAS, the City Manager has recommended that the proposal from Unified Cleaning Services, Inc., a corporation, in an amount not to exceed $321,000.00, be accepted as the best response.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

Reso No. (CM)
Meeting Date: 070825
2 1. This action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378(b)(5), in that adopting a Resolution awarding contract to Unified Cleaning Inc., a corporation, for Janitorial Services for City Recreation Facilities does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and if a “project,” is exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.

2. The Council awards a contract to Unified Cleaning Services, Inc., a corporation, for Janitorial Services for Recreation Facilities, in an amount not to exceed $321,000.00 for FY 2025-2026 and FY 2026-2027 with the option to renew for two additional one-year terms.

3. That the Contract for Consultant Services between the City of Watsonville and Unified Cleaning Inc., a corporation, a copy of which is attached hereto and incorporated herein by this reference, is hereby approved.

4. The City Manager is hereby authorized and directed to execute said contract for and on behalf of the City of Watsonville with minor revisions that may be approved by the City Manager and the City Attorney.
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CONTRACT FOR CONSULTANT SERVICES BETWEEN
THE CITY OF WATSONVILLE AND UNIFIED CLEANING INC.

THIS CONTRACT, is made and entered into this , by and
between the City of Watsonville, a municipal corporation, hereinafter called "City," and Unified Cleaning Inc., a corporation, hereinafter called "Consultant."

WITNESSETH
WHEREAS, the City needs to obtain certain professional, technical and/or specialized services of an independent contractor to assist the City in the most economical manner; and
WHEREAS, Consultant has represented that consultant has appropriate skill, training, qualifications, and experience to render such services called for under this Contract to City.

THE PARTIES HEREBY AGREE AS FOLLOWS:

SECTION 1. SCOPE OF SERVICES. Consultant shall perform those services described in detail in Exhibit “A,” entitled “SCOPE OF SERVICES” which exhibit is attached hereto and incorporated herein.

SECTION 2. TERM OF CONTRACT. The term of this Contract shall be from August 1, 2025 to June 30, 2027, inclusive.

If consultant has substantially and satisfactorily complied with the terms of this contract entered into between the City and the Consultant on or about July 8, 2025, and fully incorporated herein and subject to termination under Section 11 hereof, Consultant shall thereafter have two (2) options to renew this Contract for one (1) year (the “Option Term”). The City may refuse the Option Term or to otherwise renew this Contract if the City has notified the Consultant of any breach of this Contract during the prior term.

Such options may be exercised by written notice delivered to the City Clerk by January 10, 2027 and January 10, 2028 for second renewal. Other than the fees during the Option Term, such option to renew this Contract is on the same terms and subject to the same conditions. If the City does not agree to the fees for the Option Term within sixty (60) days, then the exercise of the option to renew shall become void and of no further force or effect.

SECTION 3. SCHEDULE OF PERFORMANCE. The services of Consultant are to be completed according to the schedule set out in Exhibit “B,” entitled “SCHEDULE OF PERFORMANCE,” which is attached hereto and incorporated herein. Consultant will diligently proceed with the agreed Scope of Services and will provide such services in a timely manner in accordance with the “SCHEDULE OF PERFORMANCE.” Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

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SECTION 4. COMPENSATION. The compensation to be paid to Consultant including both payment for professional services and reimbursable expenses as well as the rate and schedule of payment are set out in Exhibit “C” entitled “COMPENSATION,” which is attached hereto and incorporated herein. This amount shall not exceed $321,000.00.

SECTION 5. METHOD OF PAYMENT. Except as otherwise provided in Exhibit “C,” each month, Consultant shall furnish to the City a statement describing the work performed for compensation during the preceding month. Such statement shall also include a detailed record of the month's actual reimbursable expenditures.

SECTION 6. INDEPENDENT CONSULTANT. It is understood and agreed that Consultant, in the performance of the work and services agreed to be performed by Consultant, shall act as and be an independent Consultant and not an agent or employee of City, and as an independent Consultant, shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it may have to any such rights.

SECTION 7. ASSIGNABILITY. Consultant shall not assign or transfer any interest in this Contract nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Contract or any rights, duties or obligations arising hereunder shall be void and of no effect.

SECTION 8. INDEMNIFICATION. Consultant represents that Consultant has the expertise and experience necessary to perform the services and duties agreed to be performed by Consultant under this Contract, and City is relying upon the skill and knowledge of Consultant to perform said services and duties. Consultant agrees to defend, indemnify and hold harmless City, its officers, agents, and employees, against any loss or liability arising out of or resulting in any way from work performed by or on behalf of Consultant under this Contract or the errors or omissions by Consultant.

SECTION 9. INSURANCE.

A. Auto and Commercial General Liability Insurance. Consultant shall also maintain in full force and effect for the term of this Contract, automobile insurance and commercial general liability insurance with an insurance carrier satisfactory to City, which insurance shall include protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from any actual occurrence arising out of the performance of this Contract. The amounts of insurance shall not be less than the following:
(1) Commercial general liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000.00 per occurrence. If such insurance contains a general aggregate limit, such limit shall apply separately to each project Consultant performs for City. Such insurance shall (a) name City, its appointed and Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

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elected officials, and its employees as insureds; and (b) be primary with respect to insurance or self-insurance programs maintained by City and (c) contain standard separation of insured's provisions.
(2) Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000.00 per occurrence. Such insurance shall include coverage for owned, hired and non-owned automobiles.

B. Workers’ Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant shall be insured against liability for Workers’ Compensation or undertake self-insurance. Consultant agrees to comply with such provisions before commencing performance of any work under this Contract.

C. Proof of Insurance to City before Notice to Proceed to Work. Consultant shall satisfactorily provide certificates and endorsements of insurance to the City Clerk before Notice to Proceed to Work of this Contract will be issued. Certificates and policies shall state that the policy shall not be canceled or reduced in coverage without thirty (30) days written notice to City. Approval of insurance by City shall not relieve or decrease the extent to which Consultant may be held responsible for payment of damages resulting from services or operations performed pursuant to this Contract.

Consultant shall not perform any work under this Contract until Consultant has obtained the required insurance and until the required certificates have been submitted to the City and approved by the City Attorney. If Consultant fails or refuses to produce or maintain the insurance required by these provisions, or fails or refuses to furnish City required proof that insurance has been procured and is in force and paid for, City shall have the right at City's election to forthwith terminate this Contract immediately without any financial or contractual obligation to the City. As a result of such termination, the City reserves the right to employ another consultant to complete the project.

D. Written notice. Contractor shall provide immediate written notice if (1) any insurance policy required by this Contract is terminated; (2) any policy limit is reduced; (3) or any deductible or self insured retention is increased.

SECTION 10. NON-DISCRIMINATION. Consultant shall not discriminate, in any way, against any person on the basis of age, sex, race, color, creed, national origin, or disability in connection with or related to the performance of this Contract.

SECTION 11. TERMINATION.

A. City and Consultant shall have the right to terminate this Contract, without cause, by giving not less than ten (10) days written notice of termination.

Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

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B. If Consultant fails to perform any of its material obligations under this Contract, in addition to all other remedies provided by law, City may terminate this Contract immediately upon written notice.

C. The City Manager is empowered to terminate this Contract on behalf of City.

D. In the event of termination, Consultant shall deliver to City copies of all work papers, schedules, reports and other work performed by Consultant and upon receipt thereof, Consultant shall be paid in full for services performed and reimbursable expenses incurred to the date of termination.

SECTION 12. COMPLIANCE WITH LAWS. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local governments. Consultant shall obtain and maintain a City of Watsonville business license during the term of this Contract.

SECTION 13. GOVERNING LAW. City and Consultant agree that the law governing this Contract shall be that of the State of California. Any suit brought by either party against the other arising out of the performance of this Contract shall be filed and maintained in the Courts of the County of Santa Cruz.

SECTION 14. PRIOR CONTRACTS AND AMENDMENTS. This Contract represents the entire understanding of the parties as to those matters contained herein.

No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Contract may only be modified by a written amendment.

SECTION 15. CONFIDENTIAL INFORMATION. Except as may be required by law, all data, documents, discussions, or other information developed or received by or for Consultant in performance of this Contract are confidential and not to be disclosed to any person except as authorized by the City Manager.

SECTION 16. OWNERSHIP OF MATERIALS. All reports, documents or other materials developed or received by Consultant or any other person engaged directly by Consultant to perform the services required hereunder shall be and remain the property of City without restriction or limitation upon their use.

SECTION 17. COVENANT AGAINST CONTINGENT FEES. The Consultant covenants that Consultant has not employed or retained any company or person to solicit or secure the Contract, and that Consultant has not paid or agreed to pay any company or person, any fees, commissions, percentage, brokerage fee, gift, or any other consideration contingent on or resulting from the award or making of this Contract.

For breach or violation of this covenant, the City shall have the right to annul this Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

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Contract without liability, or in its discretion, to deduct from the contract price or consideration or otherwise recover, the full amount of such fee, commission, percentage fee, gift, or contingency.

SECTION 18. WAIVER. Consultant agrees that waiver by City or any one or more of the conditions of performance under this Contract shall not be construed as waiver of any other condition of performance under this Contract.

SECTION 19. CONFLICT OF INTEREST.

A. A Consultant shall avoid all conflict of interest or appearance of conflict of interest in performance of this Contract. Consultant shall file a FPPC Form 700 disclosure statement, which form shall be filed with the City Clerk within thirty (30) days from the effective date of this Contract as applicable.

B. No member, officer, or employee of the City, during their tenure, or for one (1) year thereafter, shall have any interest, direct or indirect, in this Contract or the proceeds thereof and Consultant agrees not to allow, permit, grant, transfer, or otherwise do anything which will result in such member, officer, or employee of the City from having such interest.

SECTION 20. AUDIT BOOKS AND RECORDS. Consultant shall make available to City, its authorized agents, officers and employees, for examination any and all ledgers and books of account, invoices, vouchers, canceled checks and other records or documents evidencing or related to the expenditures and disbursements charged to the City, and shall furnish to City, its authorized agents and employees, such other evidence or information as City may require with respect to any such expense or disbursement charged by Consultant.

SECTION 21. NOTICES. All notices shall be personally served or mailed, postage prepaid, to the following addresses, or to such other address as may be designated by written notice by the parties:

CITY
City Clerk’s Office
275 Main Street, Suite 400
Watsonville, CA 95076
(831) 768-3040

CONSULTANT
Unified Cleaning Services, Inc.
3000 Haas Drive
Aptos, CA 95003
(831) 663-4800
SECTION 22. EXHIBITS:

Exhibit A: Scope of Services
Exhibit B: Schedule of Performance
Exhibit C: Compensation
Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

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Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

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WITNESS THE EXECUTION HEREOF, on the day and year first hereinabove written.

CITY

CITY OF WATSONVILLE
BY ______________________________
Tamara Vides, City Manager
ATTEST:

BY ______________________________
Irwin I. Ortiz, City Clerk
APPROVED AS TO FORM:

BY ______________________________
Samantha W. Zutler, City Attorney

CONSULTANT
UNIFIED CLEANING SERVICES, INC.

BY_________________________________
Jose Perez, Owner
Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

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EXHIBIT "A"

SCOPE OF SERVICES
Facility Location Days of the week
Callaghan Cultural Center 225 Sudden Street M-F evening (after 6 pm) Gene Hoularis & Waldo
Rodriguez Youth Center
30 Maple Avenue M-F evening (after 8 pm)
Marinovich Community Center 120 Second Street M-F evening (after 6 pm) Ramsay Park Family Center 1301 Main Street M-F evening (after 5 pm) Veterans Memorial Building 215 E. Beach Street T, TH evening (after 6 pm) Watsonville Senior Center 114 E. 5th Street M-F evening (after 6pm) CALLAGHAN PARK CULTURAL CENTER, 225 SUDDEN STREET
RESTROOMS – 5 days per week
a. Empty wastebaskets and recycle containers as needed, replace plastic liners. b. Clean all trash and recycle receptacles, inside and out, free of stains, and odor free.
c. Clean all mirrors and surrounding stainless steel/chrome with disinfectant. d. Wash out basins with approved cleanser, rinse and dry; damp dry basin traps. e. Clean/disinfect all toilets and urinals; damp dry all external surfaces; clean all stainless steel/chrome.
b. Urinal cartridges need to be changed as needed when not draining properly. c. Clean all counters, fixtures and dispensers.
d. Clean door handles with approved cleaner.
e. Replenish all paper supplies and soap dispensers.
f. Damp wipe/disinfect partitions (inside and out), doors, walls and tile. g. Mop floors with disinfectant.
h. Spot clean and remove any gum, residue or stains from all areas with approved methods.
i. Dust all sills and light fixtures.

CLASSROOM, MULTI-PURPOSE ROOM, KITCHEN & HALLWAY - Twice per week a. Empty wastebaskets and recycle containers as needed, replace plastic liners. b. Clean all trash and recycle receptacles inside and out, free of stains, and odor free.
c. Vacuum all carpeted areas.
d. Dust mop all hard surfaced floors with fiber mop or approved treatment method. e. Spot clean/mop all carpets/floors as necessary.
f. Clean door handles with approved cleaner.
g. Spot clean walls, mirrors and windows with approved cleaner. h. Dust, wipe down or vacuum all furniture including tables and chairs, cabinets, and countertops.
i. Spot clean and remove any gum, residue or stains from all areas with approved methods j. Wipe down all tables and countertops.
k. Dust all baseboards and sills.

Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

In Process
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Once per Week
a. Wet mop all hard surface floors.

Monthly Service:
a. Wax and buff all hard surfaced floors.
b. Dust, clean and disinfect kitchen sinks and counters

Semi-annual Services:
a. Clean all exterior and interior windows of the facility b. Strip hard surfaced floor; apply 2 coats of sealer, 3 coats of finish, and buff between coats.
c. Remove all restroom floor drains, scrub clean and replace. d. Remove spider webs from walls, ceilings, windowsills, skylights, crevices, railings, etc.

GENE HOULARIS & WALDO RODRIGUEZ YOUTH CENTER, 30 MAPLE AVENUE RESTROOMS – 5 days per week
a. Empty wastebaskets and recycle containers as needed, replace plastic liners. b. Clean all trash and recycle receptacles, inside and out, free of stains, and odor free.
c. Clean all mirrors and surrounding stainless steel/chrome with disinfectant. d. Wash out basins with approved cleanser, rinse and dry; damp dry basin traps. e. Clean/disinfect all toilets and urinals; damp dry all external surfaces; clean all stainless steel/chrome.
f. Urinal cartridges need to be changed as needed when not draining properly. g. Clean all counters, fixtures and dispensers.
h. Clean door handles with approved cleaner.
i. Replenish all paper supplies and soap dispensers.
j. Damp wipe/disinfect partitions (inside and out), doors, walls and tile. k. Mop floors with disinfectant.
l. Spot clean and remove any gum, residue or stains from all areas with approved methods.
m. Dust all sills and light fixtures.

CLASSROOMS, GYMNASIUM, KITCHEN & HALLWAYS – 5 days per week a. Empty wastebaskets and recycle containers as needed, replace plastic liners. b. Clean all trash and recycle receptacles inside and out, free of stains, and odor free.
c. Vacuum all carpeted areas.
d. Dust mop all hard surfaced floors with fiber mop or approved treatment method. e. Spot clean/mop all carpets/floors as necessary.
f. Clean all entry/exit door windows inside and out.
g. Clean door handles with approved cleaner.
h. Spot clean walls, mirrors and windows with approved cleaner. i. Dust, wipe down or vacuum all furniture including tables and chairs, cabinets, and countertops.
j. Spot clean and remove any gum, residue or stains from all areas with approved methods Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

In Process
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k. Wipe down all tables and countertops.
l. Dust all baseboards and sills.

STAFF OFFICE AREAS – 2 days/week service
a. Empty wastebaskets and recycle containers as needed, replace plastic liners. b. Clean all trash and recycle receptacles, inside and out, free of stains, and odor free.
c. Vacuum all carpeted areas.
d. Sweep and then damp mop all non-carpeted floor areas with approved cleaner. e. Spot clean all carpets as necessary.
f. Clean door handles with approved cleaner.
g. Spot clean walls and windows with approved cleaner.
h. Dust, wipe down or vacuum all furniture, cabinets, and countertops. i. Spot clean and remove any gum, residue or stains from all areas with approved methods Once per Week
a. Wet mop all hard surface floors and stairs.
b. Clean all ground level glass/windows (including glass doors) c. Dust, clean and disinfect kitchen sinks and counters Monthly Service:
a. Wax and buff all hard surfaced floors.

Semi-annual Services:
a. Clean all exterior and interior windows of the facility, including upper windows in Youth Center gym
b. Strip hard surfaced floor; apply 2 coats of sealer, 3 coats of finish, and buff between coats.
c. Remove all restroom floor drains, scrub clean and replace. d. Remove spider webs from walls, ceilings, windowsills, skylights, crevices, railings, etc. over 10 feet in height.
e. Steam clean all carpets.

MARINOVICH PARK COMMUNITY CENTER, 120 SECOND STREET
RESTROOMS – 5 days per week
a. Empty wastebaskets and recycle containers as needed, replace plastic liners. b. Clean all trash and recycle receptacles, inside and out, free of stains, and odor free.
c. Clean all mirrors and surrounding stainless steel/chrome with disinfectant. d. Wash out basins with approved cleanser, rinse and dry; damp dry basin traps. e. Clean/disinfect all toilets and urinals; damp dry all external surfaces; clean all stainless steel/chrome.
f. Urinal cartridges need to be changed as needed when not draining properly. g. Clean all counters, fixtures and dispensers.
h. Clean door handles with approved cleaner.
i. Replenish all paper supplies and soap dispensers.
j. Damp wipe/disinfect partitions (inside and out), doors, walls and tile. k. Mop floors with disinfectant.

Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

In Process
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l. Spot clean and remove any gum, residue or stains from all areas with approved methods.
m. Dust all sills and light fixtures.

CLASSROOM, MULTI-PURPOSE ROOM, KITCHEN & HALLWAYS – 5 days per week a. Empty wastebaskets and recycle containers as needed, replace plastic liners. b. Clean all trash and recycle receptacles inside and out, free of stains, and odor free.
c. Vacuum all carpeted areas.
d. Dust mop all hard surfaced floors with fiber mop or approved treatment method. e. Spot clean/mop all carpets/floors as necessary.
f. Clean all entry/exit door windows inside and out.
g. Clean door handles with approved cleaner.
h. Spot clean walls, mirrors and windows with approved cleaner. i. Dust, wipe down or vacuum all furniture including tables and chairs, cabinets, and countertops.
j. Spot clean and remove any gum, residue or stains from all areas with approved methods k. Wipe down all tables and countertops.
l. Dust all baseboards and sills.

STAFF OFFICE AREAS – 2 days per week
a. Empty wastebaskets and recycle containers as needed, replace plastic liners. b. Clean all trash and recycle receptacles, inside and out, free of stains, and odor free.
c. Vacuum all carpeted areas.
d. Sweep and then damp mop all non-carpeted floor areas with approved cleaner. e. Spot clean all carpets as necessary.
f. Clean door handles with approved cleaner.
g. Spot clean walls and windows with approved cleaner.
h. Dust, wipe down or vacuum all furniture, cabinets, and countertops. i. Spot clean and remove any gum, residue or stains from all areas with approved methods Once per Week
a. Wet mop all hard surface floors and stairs.
b. Clean all ground level glass/windows (including glass doors) c. Dust, clean and disinfect kitchen sinks and counters Monthly Service:
a. Wax and buff all hard surfaced floors.

Semi-annual Services:
a. Clean all exterior and interior windows of the facility b. Strip hard surfaced floor; apply 2 coats of sealer, 3 coats of finish, and buff between coats.
c. Remove all restroom floor drains, scrub clean and replace. d. Remove spider webs from walls, ceilings, windowsills, skylights, crevices, railings, etc.
e. Steam clean all carpets.

Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

In Process
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RAMSAY PARK FAMILY CENTER, 1301 MAIN STREET
RESTROOMS – 5 days per week
a. Empty wastebaskets and recycle containers as needed, replace plastic liners. b. Clean all trash and recycle receptacles, inside and out, free of stains, and odor free.
c. Clean all mirrors and surrounding stainless steel/chrome with disinfectant. d. Wash out basins with approved cleanser, rinse and dry; damp dry basin traps. e. Clean/disinfect all toilets and urinals; damp dry all external surfaces; clean all stainless steel/chrome.
f. Urinal cartridges need to be changed as needed when not draining properly. g. Clean all counters, fixtures and dispensers.
h. Clean door handles with approved cleaner.
i. Replenish all paper supplies and soap dispensers.
j. Damp wipe/disinfect partitions (inside and out), doors, walls and tile. k. Mop floors with disinfectant.
l. Spot clean and remove any gum, residue or stains from all areas with approved methods.
m. Dust all sills and light fixtures.

CLASSROOMS, MULTI-PURPOSE ROOMS, KITCHEN & HALLWAYS – 5 days per week
a. Empty wastebaskets and recycle containers as needed, replace plastic liners. b. Clean all trash and recycle receptacles inside and out, free of stains, and odor free.
c. Vacuum all carpeted areas.
d. Dust mop all hard surfaced floors with fiber mop or approved treatment method. e. Spot clean/mop all carpets/floors as necessary.
f. Clean all entry/exit door windows inside and out.
g. Clean door handles with approved cleaner.
h. Spot clean walls, mirrors and windows with approved cleaner. i. Dust, wipe down or vacuum all furniture including tables and chairs, cabinets, and countertops.
j. Spot clean and remove any gum, residue or stains from all areas with approved methods k. Wipe down all tables and countertops.
l. Dust all baseboards and sills.

STAFF OFFICE AREAS – 2 days/week service
a. Empty wastebaskets and recycle containers as needed, replace plastic liners. b. Clean all trash and recycle receptacles, inside and out, free of stains, and odor free.
c. Vacuum all carpeted areas.
d. Sweep and then damp mop all non-carpeted floor areas with approved cleaner. e. Spot clean all carpets as necessary.
f. Clean door handles with approved cleaner.
g. Spot clean walls and windows with approved cleaner.
h. Dust, wipe down or vacuum all furniture, cabinets, and countertops. i. Spot clean and remove any gum, residue or stains from all areas with approved methods Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

In Process
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Once per Week
a. Wet mop all hard surface floors and stairs.
b. Clean all ground level glass/windows (including glass doors) c. Dust, clean and disinfect kitchen sinks and counters Monthly Service:
a. Wax and buff all hard surfaced floors.

Semi-annual Services:
j. Clean all exterior and interior windows of the facility k. Strip hard surfaced floor; apply 2 coats of sealer, 3 coats of finish, and buff between coats.
l. Remove all restroom floor drains, scrub clean and replace. m. Remove spider webs from walls, ceilings, windowsills, skylights, crevices, railings, etc.
n. Steam clean all carpets.

VETERANS MEMORIAL BUILDING, 215 E. BEACH STREET
RESTROOMS – 5 days per week
a. Empty wastebaskets and recycle containers as needed, replace plastic liners. b. lean all trash and recycle receptacles, inside and out, free of stains, and odor free.
c. Clean all mirrors and surrounding stainless steel/chrome with disinfectant. d. Wash out basins with approved cleanser, rinse and dry; damp dry basin traps. e. Clean/disinfect all toilets and urinals; damp dry all external surfaces; clean all stainless steel/chrome.
f. Urinal cartridges need to be changed as needed when not draining properly. g. Clean all counters, fixtures and dispensers.
h. Clean door handles with approved cleaner.
i. Replenish all paper supplies and soap dispensers.
j. Damp wipe/disinfect partitions (inside and out), doors, walls and tile. k. Mop floors with disinfectant.
l. Spot clean and remove any gum, residue or stains from all areas with approved methods.
m. Dust all sills and light fixtures.

CLASSROOMS, GYMNASIUM, KITCHEN & HALLWAYS – 5 days per week a. Empty wastebaskets and recycle containers as needed, replace plastic liners. b. Clean all trash and recycle receptacles inside and out, free of stains, and odor free.
c. Vacuum all carpeted areas.
d. Dust mop all hard surfaced floors with fiber mop or approved treatment method. e. Spot clean/mop all carpets/floors as necessary.
f. Clean all entry/exit door windows inside and out.
g. Clean door handles with approved cleaner.
h. Spot clean walls, mirrors and windows with approved cleaner. i. Dust, wipe down or vacuum all furniture including tables and chairs, cabinets, and countertops.

Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

In Process
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j. Spot clean and remove any gum, residue or stains from all areas with approved methods k. Clean all white boards.
l. Wipe down all tables and countertops.
m. Dust all baseboards and sills.

Once per Week
a. Wet mop all hard surface floors and stairs.
b. Clean all ground level glass/windows (including glass doors) c. Dust, clean and disinfect kitchen sinks and counters Monthly Service:
a. Wax and buff all hard surfaced floors.

Semi-annual Services:
a. Clean all exterior and interior windows of the facility b. Strip hard surfaced floor; apply 2 coats of sealer, 3 coats of finish, and buff between coats.
c. Remove all restroom floor drains, scrub clean and replace. d. Remove spider webs from walls, ceilings, windowsills, skylights, crevices, railings, etc
WATSONVILLE SENIOR CENTER, 114 E. FIFTH STREET
RESTROOMS – 5 days per week
a. Empty wastebaskets and recycle containers as needed, replace plastic liners. b. Clean all trash and recycle receptacles, inside and out, free of stains, and odor free.
c. Clean all mirrors and surrounding stainless steel/chrome with disinfectant. d. Wash out basins with approved cleanser, rinse and dry; damp dry basin traps. e. Clean/disinfect all toilets and urinals; damp dry all external surfaces; clean all stainless steel/chrome.
f. Urinal cartridges need to be changed as needed when not draining properly. g. Clean all counters, fixtures and dispensers.
h. Clean door handles with approved cleaner.
i. Replenish all paper supplies and soap dispensers.
j. Damp wipe/disinfect partitions (inside and out), doors, walls and tile. k. Mop floors with disinfectant.
l. Spot clean and remove any gum, residue or stains from all areas with approved methods.
m. Dust all sills and light fixtures.

CLASSROOMS, GYMNASIUM, KITCHEN & HALLWAYS – 5 days per week a. Empty wastebaskets and recycle containers as needed, replace plastic liners. b. Clean all trash and recycle receptacles inside and out, free of stains, and odor free.
c. Vacuum all carpeted areas.
d. Dust mop all hard surfaced floors with fiber mop or approved treatment method. e. Spot clean/mop all carpets/floors as necessary.
f. Clean all entry/exit door windows inside and out.

Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

In Process
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g. Clean door handles with approved cleaner.
h. Spot clean walls, mirrors and windows with approved cleaner. i. Dust, wipe down or vacuum all furniture including tables and chairs, cabinets, and countertops.
j. Spot clean and remove any gum, residue or stains from all areas with approved methods k. Clean all white boards.
l. Wipe down all tables and countertops.
m. Dust all baseboards and sills.

STAFF OFFICE AREAS – 2 days per week
a. Empty wastebaskets and recycle containers as needed, replace plastic liners. b. Clean all trash and recycle receptacles, inside and out, free of stains, and odor free.
c. Vacuum all carpeted areas.
d. Sweep and then damp mop all non-carpeted floor areas with approved cleaner. e. Spot clean all carpets as necessary.
f. Clean door handles with approved cleaner.
g. Spot clean walls and windows with approved cleaner.
h. Dust, wipe down or vacuum all furniture, cabinets, and countertops. i. Spot clean and remove any gum, residue or stains from all areas with approved methods Once per Week
a. Wet mop all hard surface floors and stairs.
b. Clean all ground level glass/windows (including glass doors) c. Dust, clean and disinfect kitchen sinks and counters Monthly Service:
a. Wax and buff all hard surfaced floors.

Semi-annual Services:
a. Clean all exterior and interior windows of the facility b. Strip hard surfaced floor; apply 2 coats of sealer, 3 coats of finish, and buff between coats.
c. Remove all restroom floor drains, scrub clean and replace. d. Remove spider webs from walls, ceilings, windowsills, skylights, crevices, railings, etc.
e. Steam clean all carpets.

MISCELLANEOUS SERVICES TO BE PERFORMED AS NEEDED AT ALL FACILITIES SO THAT AREAS ARE CLEAN AT THE START OF EACH DAY – 7 days/week service
a. Janitorial supply rooms are to be kept clean and orderly at all times. Tools should be properly labeled and stored.
b. All doors and windows are to be checked, closed and locked securely. c. Report graffiti to City representative.
d. Clean drinking fountains.
e. Collect cardboard, flatten and place in recycle bins. f. Report location of all burnt out light bulbs to City representative.

Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

In Process
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g. Spray buff floors in all restrooms
h. Clean all ground level windows inside and out.
i. Dust and/or wash interior walls (floor to ceiling) removing dust and debris. j. Dust and remove spider webs from the ceilings, windowsills, blinds, light fixtures, cabinets, crevices, counters, desks and open spaces.
k. Apply tile cleaner/approved cleaner on restroom walls and tile surfaces. l. Remove all entry mats and clean pat down to remove dirt. m. Dust exterior of ceiling level vents.
n. Remove, clean and replace all light fixtures lower than 10 feet in height. o. Wipe down all door hinges.

ADDITIONAL SERVICES

1. As Needed Event Clean Up (Per Service)
Services will be scheduled on an as needed basis (events typically occur Friday and/or Saturday night), following events held at the following locations. • Small Sized Rooms (Callaghan, Marinovich)
• Medium Sized Rooms (Civic Plaza Community Room, Ramsay) • Large Sized Room (Senior Center, Youth Center Gymnasium) • Auditorium/Great Room (Veterans Hall)
SCOPE OF WORK FOR ALL LOCATIONS LISTED ABOVE:

MEETING ROOMS, CLASSROOMS, GYMNASIUM, DANCE ROOM, HALLWAYS

AND RESTROOMS
Perform regular cleaning service as outlined under “Five Days per Week Services.”

KITCHEN
a. Empty wastebaskets and trash containers; replace plastic liners. b. Clean all trash and recycle receptacles, inside and out, free of stains, and odor free.
c. Sweep and then damp mop floors with approved cleaners. d. Clean and wipe down cabinets, and countertops.
e. Wash out basins with approved cleanser, rinse and dry; damp dry basin traps. f. Clean all counters and appliances (stovetop, oven front, refrigerators, etc.) with approved cleaners.
g. Spot clean walls and windows with approved cleaner.
h. Clean door handles with approved cleaner.
i. Spot clean and remove any gum, residue or stains from all areas with approved methods.

2. Hourly Rate
Hourly rate to provide general janitorial services

3. Day Porter Services at Watsonville Sr Center.

Hourly rate to provide general janitorial services (restrooms and trash) 5 times per week Bid Alternates
Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

In Process
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QUARTERLY SERVICES
a. Pressure wash all front entrances

ANNUAL SERVICES
a. Deep clean of the kitchens at the Callaghan Park Cultural Center, GHWR Youth Center, Marinovich Park Community Center, Ramsay Park Family Center, Veterans Memorial Building and Watsonville Senior Center.

1. Clean and degrease all stainless steel (except hood vents), all walls, doors/door frames, all ceiling titles, t-bar grids, light covers and fixtures, air vents, floor drains.

2. Sweet and mop all floors

3. Clean inside ovens

4. Clean Stove tops
JANITORIAL STANDARDS The contractor shall furnish all labor, materials, tools, cleaning supplies, services and special skills necessary for the provision of complete top quality janitorial services from beginning to end of the contract. The work shall include all tasks needed to maintain the facilities, their furnishings and fixtures in sanitary condition and having an overall appearance of cleanliness and neatness. a. Facility surfaces and fixtures shall be free of dust, streaks, smudges and cobwebs. Tools such as feather dusters, which merely displace or redistribute dust, shall not be used unless treated to attract and hold the dust particles. All items moved to accomplish the task shall be returned to their original positions. b. Surfaces surrounding the entrance area shall be free of dirt, dust, fingerprints and have a clean appearance. Glass shall be free of streaks, smudges, fingerprints, etc.
c. All walls should be spot cleaned to include removal of fingerprints and marks. d. Entrance mats shall be cleaned so that there is no dirt left on surfaces or on the floor underneath.
e. Blinds shall be free of dust and give an overall clean appearance f. Furniture surfaces including tables and chairs shall be free of dirt, dust, debris, marks and film.
g. Chrome and metal surfaces shall present a clean uniform shining appearance free of all soil, marks, smudges and streaks
h. Disinfected surfaces shall be free of material containing living bacteria, viruses, or other contamination capable of causing infections.
i. Dispensers will be disinfected, present a clean uniform shining appearance free of all soil, marks, smudges and streaks and will have an adequate supply of the applicable dispensed products.
j. Restroom, kitchen and fountain fixtures shall be disinfected and there will be no dust, dirt, spots or debris on the fixtures.
k. Glass surfaces shall be free of all dirt, soil, smudges, streaks, smears, film or any other foreign substances. All excess spray solution must be removed from any surrounding trim or surfaces. Glass must have a uniformly bright appearance.

Any items moved to accomplish this task must be returned to their original positions.
l. Areas shall be policed to remove paper, trash, empty bottles, containers, any other discarded materials, cleaning spills, wet/muddy footprints. Policed areas Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

In Process
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shall be free of debris and present an overall clean, neat appearance. m. Trash and recycle receptacles shall be considered properly clean when both the inside and outside are clean, free of stains, dried refuse and odors, and a plastic liner replaced, if necessary.
n. Restrooms shall be considered properly cleaned when the floors are mopped and fixtures, urinals, toilets, waste receptacles, wash basins, faucets, handles, dispensers, partition stalls and doors are cleaned with an odorless germicidal solution. All glass, chrome, and stainless steel surfaces shall be cleaned and buffed to a shine, waste receptacles emptied, and dispensers refilled. o. Urinal cartridges need to be changed as needed when not draining properly. p. All trash/waste and soiled liners shall be removed from all trash/waste containers when and a new plastic liner fitted into the containers. q. Walls, ceilings, enclosures, grout and fixtures shall be cleaned with a germicidal solution and chrome/stainless steel buffed to a shine. There shall be no mold or odor remaining.
r. Carpet spot cleaning shall remove completely any evidence of the soiling which necessitated the cleaning and return the finish of the area to its pre-soiled condition without leaving rings or discoloration.
s. Sweeping or dust mopping shall remove all loose dirt, grit, lint, dust, debris, or other foreign material with no build up in corners, crevices, under or around furniture. All items moved to remove dirt shall be returned to their original locations.
t. Entrances should be clean and spot mopped, as needed. u. Damp mopped floors shall be free of all dirt, debris, soil, liquids or other foreign material. All splash marks and spots on walls/furniture/fixtures shall be removed before completion of the damp mopping task. All items moved to accomplish the task shall be returned to their original positions. Mop and mop bucket needs to be rinsed after each use.
v. Vacuuming shall remove all dust, dirt, lint and any other loose material. All items moved during this process shall be returned to their original positions. w. A floor that has been wet mopped or scrubbed with a mechanical scrubber shall be free of all dirt, debris, soil, liquid, or other foreign material. It will present a uniform appearance free of streaks, smudges, heel marks, or any other marks, which can reasonably be removed using these methods. All splash marks/spots on walls and furniture/fixtures shall be removed before completion of the task. All items moved during this process shall be returned to their original positions.

Floor scrubbing shall not remove floor finish.
x. Concrete and linoleum floors shall be resealed to maintain a uniform shiny surface.
y. Day Porters on duty at any facility shall be available to respond within twenty minutes to any of the contract locations to cleanup reported problems such as spills or accidents.
z. Safety Data Sheets (SDS) must be provided for all chemicals used at each facility. SDS sheets must be updated on an annual basis.

OUTCOME-BASED CONTRACT AND INSPECTION PROBLEM RESOLUTION

PROCESS
City will regularly inspect the Contractor's work and rate it according to the maintenance standards stated in this RFP. Contractor shall operate and maintain an e-mail address at which the City may send inspection reports largely consisting of photos taken of Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

In Process
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areas that the Service Provider maintains. The e-mail address must have sufficient capacity to accept numerous inspection reports from the City without delay or rejection.

The Contractor will be paid for work rated as "meets standards". Contractor will not be paid for work rated as "below standard" until conditions improve and rate as "meet standards" if the below standard work is attributed to neglect on the part of the Contractor. If an area does not meet City standards, it will be considered "below standard". Contractor will not be paid additional amounts for remedial work required to improve "below standard" areas if the below standard work is attributed to neglect on the part of the Contractor. City staff will work closely with Contractor's representatives to achieve the results described in the standards and inspection criteria. However, responsibility for meeting standards rests with the Contractor.

The Contractor shall be responsible for janitorial services as described in this document and per the maintenance standards stated in this RFP. The cost of maintaining the areas shall be included in the base bid unless otherwise called out as "extra work” in this Request for Proposals.

During the first three (3) months of the contract, the Contractor will receive one hundred percent (100%) of the monthly contract payment. During this period, Contractor will inspect the sites at least monthly and will discuss inspections with City. This process and time frame will allow the Contractor time to become familiar with the individual locations. Following this period, the Contractor shall perform quality assurance inspections a minimum of every month, or more frequently if deemed necessary by the Contractor.

The Contractor will provide electronic versions of the monthly inspections to the City by the 10th of the following month as to each site's compliance with City standards. An action plan with deadlines must be provided to the City to indicate when corrections will be made if an area is deemed "below standard". Failure to turn in inspections by the deadline will result in a monthly payment being withheld until inspections are turned in and one hundred dollars ($100) deduction from their monthly payment.

The first time a site fails to meet City Standards per the weekly inspections, the Contractor will have one (1) week to bring the site back into compliance. If the same site is not in compliance for the same standard at any time after the first warning, no warning will be given and penalties will be incurred. If a site is not brought back into compliance within the allotted timeframe the following penalties will occur:

1. First Penalty: Contractor to receive warning.

2. Second Penalty: At the same site within twelve (12) months of the First Penalty Assessment, the Contractor will be assessed a $25 monthly deduction per deficiency.

3. Third Penalty: At the same site within (12) months of the First Penalty Assessment, the Contractor will be assessed a $75 monthly deduction per deficiency.

Docusign Envelope ID: C915B32C-35F1-4DF2-AA9D-1E7855E9C14A

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The parties will observe the following progressive problem resolution process:

1. Written notice of the problem.

2. Field conference with City inspector and Contractor’s field representative to identify problem and agree on solution as presented by Contractor.

3. Conference between City's representative and Contractor's principal.

4. Imposition of penalties and/or correcting defect at Contractor's cost.

5. Termination of Contract.

There will be a financial impact to the Contractor if any scheduled use, (including, but not limited to, special events or recreation programs) of City facilities are impacted by neglect on the Contractor's part. Any costs associated with re-scheduling the event/activity/program may be the responsibility of the Contractor for staffing and costs, including, but not limited to lost revenue, staff salaries and alternate contractor costs, etc.

SAFETY & SECURITY The Contractor and staff shall follow all established safety procedures and shall take special care not to endanger the public in any way. All floors should be completely dry by the opening of facilities each day. The Contractor is responsible for the security of all doors at the conclusion of work in each room. All exterior doors should remain locked at all times. Interior doors that are found open or unlocked shall be left in the same position/condition in which they were found.

FINGERPRINTING AND BACKGROUND CHECKS All Contractor staff who will be working on City facilities during business hours must pass a background check a State of California Department of Justice Criminal Records Check. The Contractor is responsible for maintaining and updating background check information for their employees. The Contractor will be charged for each employee’s background check.

EMERGENCY SITUATIONS For medical or public safety emergencies occurring at the Facilities call 9-1-1. For all building maintenance emergencies (water leaks, etc.) contact the Maintenance Coordinator or designated staff to report the issue immediately (24-hours/day).

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EXHIBIT "B"

SCHEDULE OF PERFORMANCE
Services shall commence immediately upon execution of this Contract. All services performed under the provisions of this Contract shall be completed in accordance with the following schedule:

August 1, 2025 – June 30, 2027
Janitorial services will be suspended if facilities are closed. City will notify Contractor to suspend and resume services, as needed.

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EXHIBIT "C"

COMPENSATION
a. Total Compensation. The total obligation of City under this Contract shall not exceed $321,000.00.
b. Basis for Payment. Payment(s) to Consultant for services performed under this contract shall be made as follows and shall [not] include payment for reimbursable expenses:

Facility Monthly Amount
Callaghan Cultural Center $1,475
GHWR Youth Center $2,785
Marinovich Park Community Center $1,255
Ramsay Park Family Center 1 day a week: $645
5 days a week: $2,165
Veterans Memorial Building $758
Additional Services
Event Clean Up • Small Sized Rooms: $250
• Medium Sized Rooms: $300
• Large Sized Rooms: $350
• Auditorium/Great Room: $450
Pressure Washing of Entrances $85 per occurrence
Hourly Rate $42 per hour
Day Porter Services $1,350 per month
Quarterly Services $1,245 per occurrence
Annual Services $2,800 per occurrence
c. Payment Request. Consultant shall submit a request for payment for services on a monthly basis by letter to Director, or said Director's designated representative. Such request for payment shall cover the preceding monthly period during the term hereof, shall note the City's purchase order number for this contract, shall contain a detailed listing of the total number of items or tasks or hours for which payment is requested, the individual dates on which such services were rendered, and invoices for reimbursable expenses, if any. Upon receipt in the Office of Director of said payment request, Director shall cause payment to be initiated to Consultant for appropriate compensation.

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1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, July 8, 2025
TO: CITY COUNCIL
WRITTEN BY: NICK MEROLLA, RECREATION SERVICES MANAGER AND IMELDA

NEGRETE, ASSISTANT PCS DIRECTOR
RECOMMENDED BY: PARKS & COMMUNITY SERVICES DIRECTOR CALUBAQUIB APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: APPROVE AWARD OF A TWO-YEAR AGREEMENT WITH DORR DISTRIBUTION SYSTEMS, INC. FOR PROVISION OF TRANSPORTATION

SERVICES
RECOMMENDATION:

Staff recommends that the Council adopt a resolution awarding a contract for transportation services for recreational programming to Dorr Distribution Systems, Inc., a corporation, in an amount not to exceed $120,000 for fiscal years 2025-2026 and 2026-2027 and authorizing and directing the City Manager to execute the same.

BACKGROUND:

The current contract for transportation services for Youth Development programming is set to expire on June 30, 2025. City staff issued a Request for Proposal for Transportation Services for Recreational programming on April 11, 2025.

DISCUSSION:

On April 11, 2025, a request for proposals for transportation services for recreational programming was released. The scope of work included providing safe and reliable transportation services for youth participating in City of Watsonville recreational programming. The following were the bid results for transportation services:

DORR Distribution Systems, Inc. Michael’s Transportation Local Trips/Under 100 miles
Minimum Hours 4 hours 4 hours

2 Rates  21/25 Passenger Mini: $855
 47 Passenger Bus: $910
 56 Passenger Bus: $1031
$850
Additional hours  21/25 Passenger Mini:
$162.50/hour
 47 Passenger Bus: $175/hour
 56 Passenger Bus: $202.50/hour
$100/hour
San Jose Area Trips/ Under 100
miles
Minimum Hours 5 hours 4 hours
Rates  21/25 Passenger Mini: $1042.50
 47 Passenger Bus: $1110
 56 Passenger Bus: $1258.50
$850
Additional hours  21/25 Passenger Mini:
$167.50/hour
 47 Passenger Bus: $180/hour
 56 Passenger Bus: $207.50/hour
$100/hour
Bay Area Trips/Under 150 miles
Minimum Hours 8 hours 4 hours
Rates  21/25 Passenger Mini: $1627.50
 47 Passenger Bus: $1740
56 Passenger Bus: $1987.50
$916/hour
Additional hours  21/25 Passenger Mini:
$167.50/hour
 47 Passenger Bus: $180/hour
 56 Passenger Bus: $207.50/hour
$100/hour
Cancellation Fee  $100 if within 72 hours
 4 hour, 5 hour, 8 hour minimum
rate if cancellation on departure
date
 Full amount of trip If cancellation at
pick up location
50% if within 7 business
dates
DORR Distribution Systems Inc., a corporation, was selected based on thoroughness of responses to technical questions in the Request for Proposal and interview process.

In addition to their high scoring proposal, DORR Distribution Systems Inc. is our current contractor for transportation services supporting our recreational programming. Over the course of our partnership, they have consistently proven to be reliable, professional, and highly responsive. They have effectively coordinated safe, punctual, and well-managed transportation for our youth programs, which is critical to both participant safety and program success. Their flexibility and ability to accommodate last-minute requests have further demonstrated their commitment to client service and operational excellence. Their

3 institutional knowledge of our programs and established rapport with staff allow for a seamless continuation of service with minimal onboarding or disruption.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

This action does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

STRATEGIC PLAN:

Community Engagement & Well-being – This contract will help expand access to enrichment opportunities as well as enhance safety and well-being by partnering with a professional transportation provider.

FINANCIAL IMPACT:

The total not to exceed amount for this contract is $120,000.00 for this two-year contract, which spans two fiscal years (FY 25-26 and FY 26-27).
 FY 25-26
o 201-801-7361-09072: $36,000
o 260-337-7533-09050: $24,000
 FY 26-27
o 201-801-7361-09072: $36,000
o 260-337-7533-09050: $24,000
ALTERNATIVE ACTION:

The Council could elect not to approve this contract and youth field trips would not occur.

ATTACHMENTS AND/OR REFERENCES (IF ANY):

None.

Reso No. (CM)
Meeting Date: 070825 SWZ ______ TV ______ PCS ______
1 RESOLUTION NO.__________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WATSONVILLE AWARDING PROFESSIONAL SERVICES CONTRACT
TO DORR DISTRIBUTION SYSTEMS, INC., A CORPORATION, FOR

TRANSPORTATION SERVICES FOR RECREATIONAL
PROGRAMMING, IN AN AMOUNT NOT TO EXCEED $120,000.00 FOR FY 25-26 AND FY 26-27; AND AUTHORIZING AND DIRECTING THE CITY

MANAGER TO EXECUTE SAME
WHEREAS, § 3-5.500 of the Municipal code provides that an RFP or RFQ process is found to be an effective and efficient way to procure professional services and procurement of professional services shall be based on proposals solicited from capable professionals and be evaluated based on a combination of factors including education, training, experience and demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required; and WHEREAS, § 3-5.540 of the Municipal Code provides that contracts for professional services estimated to cost more than One Hundred Thousand and no/100ths ($100,000.00) Dollars must be awarded by the Council, and that the selection will be based on demonstrated competence and on the education, training and experience and professional qualifications necessary for the satisfactory performance of the services required, that cost will not be the only basis for selection; and WHEREAS, a Request for Proposals (RFP) was issued on April 11, 2025, asking for qualified consultants to assist the City with transportation services for recreational programming; and
WHEREAS, the deadline for submittal of Request for Proposals was May 16, 2025; and
WHEREAS, a total of two (2) firms submitted Proposals; these proposals were reviewed by City staff and a list was developed; and

Reso No. (CM)
Meeting Date: 070825 2
WHEREAS, the City Manager has recommended that the proposal from DORR Distribution Systems, Inc., a corporation, in an amount not to exceed $120,000.00, be accepted as the best response.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. This action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378(b)(5), in that adopting a Resolution awarding contract to Dorr Distribution Systems, Inc., a corporation, for Transportation Services for Recreational Programming does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and if a “project,” is exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.

2. The Council awards a contract to Dorr Distribution Systems, Inc, a corporation, for Transportation Services for Recreational Programming, in an amount not to exceed $120,000.00 for FY25-26 and FY 26-27.

3. That the Contract for Consultant Services between the City of Watsonville and Dorr Distribution Systems, Inc., a corporation, a copy of which is attached hereto and incorporated herein by this reference, is hereby approved.

4. The City Manager is hereby authorized and directed to execute said contract for and on behalf of the City of Watsonville with minor revisions that may be approved by the City Manager and the City Attorney.
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CONTRACT FOR CONSULTANT SERVICES BETWEEN
THE CITY OF WATSONVILLE AND DORR DISTRIBUTION SYSTEMS, INC. dba DISCOVERY
THIS CONTRACT, is made and entered into this , by and
between the City of Watsonville, a municipal corporation, hereinafter called "City," and Dorr Distribution Systems, Inc. dba Discovery hereinafter called "Consultant."

WITNESSETH
WHEREAS, the City needs to obtain certain professional, technical and/or specialized services of an independent contractor to assist the City in the most economical manner; and
WHEREAS, Consultant has represented that consultant has appropriate skill, training, qualifications, and experience to render such services called for under this Contract to City.

THE PARTIES HEREBY AGREE AS FOLLOWS:

SECTION 1. SCOPE OF SERVICES. Consultant shall perform those services described in detail in Exhibit “A,” entitled “SCOPE OF SERVICES” which exhibit is attached hereto and incorporated herein.

SECTION 2. TERM OF CONTRACT. The term of this Contract shall be from July 1, 2025 to June 30, 2027, inclusive.

SECTION 3. SCHEDULE OF PERFORMANCE. The services of Consultant are to be completed according to the schedule set out in Exhibit “B,” entitled “SCHEDULE OF PERFORMANCE,” which is attached hereto and incorporated herein. Consultant will diligently proceed with the agreed Scope of Services and will provide such services in a timely manner in accordance with the “SCHEDULE OF PERFORMANCE.” SECTION 4. COMPENSATION. The compensation to be paid to Consultant including both payment for professional services and reimbursable expenses as well as the rate and schedule of payment are set out in Exhibit “C” entitled “COMPENSATION,” which is attached hereto and incorporated herein. This amount shall not exceed $120,000.00.

SECTION 5. METHOD OF PAYMENT. Except as otherwise provided in Exhibit “C,” each month, Consultant shall furnish to the City a statement describing the work performed for compensation during the preceding month. Such statement shall also include a detailed record of the month's actual reimbursable expenditures.

SECTION 6. INDEPENDENT CONSULTANT. It is understood and agreed that Consultant, in the performance of the work and services agreed to be performed by Docusign Envelope ID: 4B967EF9-68EF-414D-9231-D9B3A8918646

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Consultant, shall act as and be an independent Consultant and not an agent or employee of City, and as an independent Consultant, shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it may have to any such rights.

SECTION 7. ASSIGNABILITY. Consultant shall not assign or transfer any interest in this Contract nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Contract or any rights, duties or obligations arising hereunder shall be void and of no effect.

SECTION 8. INDEMNIFICATION. Consultant represents that Consultant has the expertise and experience necessary to perform the services and duties agreed to be performed by Consultant under this Contract, and City is relying upon the skill and knowledge of Consultant to perform said services and duties. Consultant agrees to defend, indemnify and hold harmless City, its officers, agents, and employees, against any loss or liability arising out of or resulting in any way from work performed by or on behalf of Consultant under this Contract or the errors or omissions by Consultant.

SECTION 9. INSURANCE.

A. Auto and Commercial General Liability Insurance. Consultant shall also maintain in full force and effect for the term of this Contract, automobile insurance and commercial general liability insurance with an insurance carrier satisfactory to City, which insurance shall include protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from any actual occurrence arising out of the performance of this Contract. The amounts of insurance shall not be less than the following:
(1) Commercial general liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000.00 per occurrence. If such insurance contains a general aggregate limit, such limit shall apply separately to each project Consultant performs for City. Such insurance shall (a) name City, its appointed and elected officials, and its employees as insureds; and (b) be primary with respect to insurance or self-insurance programs maintained by City and (c) contain standard separation of insured's provisions.
(2) Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000.00 per occurrence. Such insurance shall include coverage for owned, hired and non-owned automobiles.

B. Workers’ Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant shall be insured against liability for Workers’ Compensation or undertake self-insurance. Consultant agrees to comply with such provisions before commencing performance of any work under this Contract.

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C. Proof of Insurance to City before Notice to Proceed to Work. Consultant shall satisfactorily provide certificates and endorsements of insurance to the City Clerk before Notice to Proceed to Work of this Contract will be issued. Certificates and policies shall state that the policy shall not be canceled or reduced in coverage without thirty (30) days written notice to City. Approval of insurance by City shall not relieve or decrease the extent to which Consultant may be held responsible for payment of damages resulting from services or operations performed pursuant to this Contract.

Consultant shall not perform any work under this Contract until Consultant has obtained the required insurance and until the required certificates have been submitted to the City and approved by the City Attorney. If Consultant fails or refuses to produce or maintain the insurance required by these provisions, or fails or refuses to furnish City required proof that insurance has been procured and is in force and paid for, City shall have the right at City's election to forthwith terminate this Contract immediately without any financial or contractual obligation to the City. As a result of such termination, the City reserves the right to employ another consultant to complete the project.

D. Written notice. Contractor shall provide immediate written notice if (1) any insurance policy required by this Contract is terminated; (2) any policy limit is reduced; (3) or any deductible or self insured retention is increased.

SECTION 10. NON-DISCRIMINATION. Consultant shall not discriminate, in any way, against any person on the basis of age, sex, race, color, creed, national origin, or disability in connection with or related to the performance of this Contract.

SECTION 11. TERMINATION.

A. City and Consultant shall have the right to terminate this Contract, without cause, by giving not less than ten (10) days written notice of termination.

B. If Consultant fails to perform any of its material obligations under this Contract, in addition to all other remedies provided by law, City may terminate this Contract immediately upon written notice.

C. The City Manager is empowered to terminate this Contract on behalf of City.

D. In the event of termination, Consultant shall deliver to City copies of all work papers, schedules, reports and other work performed by Consultant and upon receipt thereof, Consultant shall be paid in full for services performed and reimbursable expenses incurred to the date of termination.

SECTION 12. COMPLIANCE WITH LAWS. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local Docusign Envelope ID: 4B967EF9-68EF-414D-9231-D9B3A8918646

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governments. Consultant shall obtain and maintain a City of Watsonville business license during the term of this Contract.

SECTION 13. GOVERNING LAW. City and Consultant agree that the law governing this Contract shall be that of the State of California. Any suit brought by either party against the other arising out of the performance of this Contract shall be filed and maintained in the Courts of the County of Santa Cruz.

SECTION 14. PRIOR CONTRACTS AND AMENDMENTS. This Contract represents the entire understanding of the parties as to those matters contained herein.

No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Contract may only be modified by a written amendment.

SECTION 15. CONFIDENTIAL INFORMATION. Except as may be required by law, all data, documents, discussions, or other information developed or received by or for Consultant in performance of this Contract are confidential and not to be disclosed to any person except as authorized by the City Manager.

SECTION 16. OWNERSHIP OF MATERIALS. All reports, documents or other materials developed or received by Consultant or any other person engaged directly by Consultant to perform the services required hereunder shall be and remain the property of City without restriction or limitation upon their use.

SECTION 17. COVENANT AGAINST CONTINGENT FEES. The Consultant covenants that Consultant has not employed or retained any company or person to solicit or secure the Contract, and that Consultant has not paid or agreed to pay any company or person, any fees, commissions, percentage, brokerage fee, gift, or any other consideration contingent on or resulting from the award or making of this Contract.

For breach or violation of this covenant, the City shall have the right to annul this Contract without liability, or in its discretion, to deduct from the contract price or consideration or otherwise recover, the full amount of such fee, commission, percentage fee, gift, or contingency.

SECTION 18. WAIVER. Consultant agrees that waiver by City or any one or more of the conditions of performance under this Contract shall not be construed as waiver of any other condition of performance under this Contract.

SECTION 19. CONFLICT OF INTEREST.

A. A Consultant shall avoid all conflict of interest or appearance of conflict of interest in performance of this Contract. Consultant shall file a FPPC Form 700 disclosure statement, which form shall be filed with the City Clerk within thirty (30) days from the effective date of this Contract as applicable.

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B. No member, officer, or employee of the City, during their tenure, or for one (1) year thereafter, shall have any interest, direct or indirect, in this Contract or the proceeds thereof and Consultant agrees not to allow, permit, grant, transfer, or otherwise do anything which will result in such member, officer, or employee of the City from having such interest.

SECTION 20. AUDIT BOOKS AND RECORDS. Consultant shall make available to City, its authorized agents, officers and employees, for examination any and all ledgers and books of account, invoices, vouchers, canceled checks and other records or documents evidencing or related to the expenditures and disbursements charged to the City, and shall furnish to City, its authorized agents and employees, such other evidence or information as City may require with respect to any such expense or disbursement charged by Consultant.

SECTION 21. NOTICES. All notices shall be personally served or mailed, postage prepaid, to the following addresses, or to such other address as may be designated by written notice by the parties:

CITY
City Clerk’s Office
275 Main Street, Suite 400
Watsonville, CA 95076
(831) 768-3040

CONSULTANT
Dorr Distribution Systems, Inc.
11020 Commercial Parkway
Castroville, CA 95012
(831) 633-2877
SECTION 22. EXHIBITS:

Exhibit A: Scope of Services
Exhibit B: Schedule of Performance
Exhibit C: Compensation
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WITNESS THE EXECUTION HEREOF, on the day and year first hereinabove written.

CITY

CITY OF WATSONVILLE
BY ______________________________
Tamara Vides, City Manager

ATTEST:

BY ______________________________
Irwin Ortiz, City Clerk
APPROVED AS TO FORM:

BY ______________________________
Samantha Zutler, City Attorney

CONSULTANT
DORR DISTRIBUTION SYSTEMS, INC.

BY_________________________________
Richard G. Dorr, President
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EXHIBIT "A"

SCOPE OF SERVICES
Discovery Transportation:

1. Transportation Services
A. The contractor shall supply professional drivers to operate buses, shuttles, or other designated vehicles for regular routes, employee transportation, and special events as requested by the City.

B. Services may include transportation for public transit, chartered trips, and Citysponsored activities.

C. A transportation supervisor shall be provided when requested by the City.

2. Vehicle and Driver Requirements
A. All drivers shall wear a designated uniform provided by the contractor, displaying the contractor’s logo.

B. Drivers shall carry valid commercial driver’s licenses (CDLs) and meet all safety and compliance regulations.

C. The contractor shall ensure all vehicles are properly maintained, cleaned, and meet safety inspection standards before service.

3. Emergency and Contact Procedures
A. The contractor shall provide a 24-hour contact number for dispatch and supervisors, ensuring response to calls within 30 minutes during active transportation services.

B. In the event of an emergency, drivers shall immediately contact the designated City representative and, if necessary, local emergency services.

4. Operational Duties
The contractor shall be responsible for, but not limited to:

A. Operating designated vehicles along assigned routes safely and efficiently.

B. Adhering to all local, state, and federal transportation regulations.

C. Managing passenger boarding as required.

D. Assisting passengers with disabilities and ensuring ADA compliance.

E. Monitoring vehicle conditions and reporting any maintenance issues.

F. Maintaining detailed records of trips, incidents, and vehicle usage.

5. Conduct and Professionalism
All assigned contractor personnel shall:

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A. Report to their assigned shift on time, in a clean and professional uniform.

B. Maintain good grooming and hygiene practices.

C. Follow all transportation duties as outlined in this scope of work.

D. Refrain from using alcohol, non-prescribed drugs, or tobacco while on duty.

E. Use personal cell phones only during designated break periods.

F. Treat all passengers, employees, and City representatives with courtesy and professionalism.

G. Respond promptly to instructions from City representatives.

H. Not accept bribes, tips, or gratuities.

I. Remain at assigned posts or routes unless properly relieved by another driver or supervisor.

6. Communication Requirements
A. All assigned personnel shall be fluent in English.

B. Drivers and staff must be able to communicate effectively with passengers and City representatives, providing assistance as needed while ensuring a smooth transportation experience.

City of Watsonville Responsibilities:

1. Scheduling of Trips
A. The City shall coordinate and schedule transportation trips in a timely and efficient manner.

B. Requests for transportation must be processed and confirmed within the timeframes agreed upon with the service provider.

C. The City shall maintain a record of scheduled trips and ensure communication with all relevant parties regarding trip details.

2. Participant Safety
A. The City shall ensure that all transportation providers comply with applicable federal, state, and local safety regulations.

B. Participants must be transported in safe, well-maintained vehicles that meet all ADA accessibility requirements (as applicable).

C. The City will monitor service quality and respond promptly to safety concerns or complaints from passengers.

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D. Drivers and attendants must be trained in passenger assistance and emergency response protocols.

3. Payment of Invoices
A. The City shall review, verify, and process all invoices submitted by the transportation provider within thirty (30) calendar days of receipt.

B. Any discrepancies in invoices shall be communicated to the provider within ten (10) business days of receipt to facilitate resolution.

C. Payments shall be made in accordance with the terms outlined in the service contract.
.

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EXHIBIT "B"

SCHEDULE OF PERFORMANCE
Services shall commence immediately upon execution of this Contract. All services performed under the provisions of this Contract shall be completed in accordance with the following schedule:
 July 1, 2025- June 30, 2027
 All services to be completed by June 30, 2027
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EXHIBIT "C"

COMPENSATION
a. Total Compensation. The total obligation of City under this Contract shall not exceed $120,000.00
Trip # Of Trips Cost Total
Youth Center
Trips 16 $1,500 $24,000
Camp WOW
Saturdays 12 $1,500 $18,000
Camp WOW
Summer 9 $1,500 $13,500
Camp WOW
Winter 2 $1,500 $3,000
Camp WOW
Spring 1 $1,500 $1,500
Total:
$60,000 per
year
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1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, July 8, 2025
TO: CITY COUNCIL
WRITTEN BY: Police Captain Radich
RECOMMENDED BY: POLICE CHIEF ZAMORA
APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: RESOLUTION AUTHORIZING PURCHASE OF TWO (2) NEW PATROL VEHICLES FROM WATSONVILLE FORD; AMOUNT NOT TO EXCEED
$117,000.00
RECOMMENDATION:

The City Council adopt a resolution authorizing the City Manager or her designee to purchase two (2) new patrol vehicles from Watsonville Ford, in the amount of $117,000.00, from the General Fund – Patrol Vehicle Replacement account #150-901-7805-15236.

BACKGROUND:

The Police Department has an aging fleet, about half of which has exceeded its anticipated service life.

New patrol vehicles have been a challenge to acquire due to the high demand for them nationwide and low availability.

DISCUSSION:

The two (2) new patrol vehicles would replace two current patrol vehicles, each with an excess of 125,000 miles on them. Watsonville Ford has two (2) new Ford Police Interceptor SUVs that are ready for immediate delivery. Watsonville Ford is a Sourcewell vendor for Ford Police Vehicles (Contract #095121- NAF).

The Police Department recommends the purchase of two (2) new patrol vehicles, as they will be more reliable and assist with reducing the costs of repairs to two (2) existing high-mileage patrol vehicles.

2 CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

Approving the purchase of two (2) new 2025 Ford Police Interceptor Sport Utility Vehicles, does not meet CEQA’s definition of a “project”, because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

STRATEGIC PLAN:

Public Safety
FINANCIAL IMPACT:

The purchase of these patrol vehicles is budgeted within the FY25/26 General Fund – Patrol Vehicle Replacement (Account #150-901-7805-15236).

ALTERNATIVE ACTION:

The City Council may choose to deny this purchase at this time; however, such action could increase the repair costs of the two (2) current patrol vehicles that would be replaced by this recommended purchase.

ATTACHMENTS AND/OR REFERENCES (IF ANY):
1) Watsonville Ford Quote SGB53340 – June 2025

Attachment 1

Reso No. (CM)
Meeting Date: 070825 SWZ ______ TV ______ WPD ______
1 RESOLUTION NO.__________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WATSONVILLE AUTHORIZING THE PURCHASE OF TWO (2) NEW 2025

FORD POLICE INTERCEPTOR SPORT UTILITY VEHICLES, IN AN
AMOUNT NOT TO EXCEED $117,000.00 (FUNDED FROM THE

GENERAL FUND)
WHEREAS, competitive bidding requirements for the purchase of supplies, equipment and non-personal contractual services and the sale of personal property are set forth in Chapter 5 of Title 3 of the Municipal Code; and WHEREAS, subdivision (e) of § 3-5.210 exempts purchases made cooperatively with one (1) or more units of government through cooperative purchasing programs substantially the same as the City of Watsonville; and
WHEREAS, the City received a quote from Watsonville Ford, member of Sourcewell, through Sourcewell Contract #091521-NAF, for the purchase of two (2) new 2025 Ford Police Interceptor Sport Utility Vehicles, in an amount not to exceed $117,000.00; and
WHEREAS, City staff has evaluated the bid process used by Sourcewell (Formerly NJPA) and determined that its bid process is similar to that of the City of Watsonville.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. Adopting a Resolution approving the purchase of two (2) new 2025 Ford Police Interceptor Sport Utility Vehicles, does not meet CEQA’s definition of a “project”, because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

Reso No. (CM)
Meeting Date: 070825 2

2. This purchase is exempt from the purchasing procedures of Chapter 5 (Purchasing Procedures) of Title 3 (Finance) of the Watsonville Municipal Code as a purchase made cooperatively with one (1) or more units of government under subdivision (e) of § 3-5.210 of the Municipal Code.

3. That the Council hereby authorizes the purchase of two (2) new 2025 Ford Police Interceptor Sport Utility Vehicles, through the purchasing authority of Sourcewell, through Sourcewell Contract #091521-NAF, in an amount not to exceed $117,000.00, funded by the General Fund (account #150-901-7805-15236) ************************************

1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, July 8, 2025
TO: CITY COUNCIL
WRITTEN BY: POLICE CAPTAIN RADICH
RECOMMENDED BY: POLICE CHIEF ZAMORA
APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: RESOLUTION AMENDING THE SCHEDULE OF FEES FOR CERTAIN TOWRELATED CHARGES RECOMMENDATION:

The City Council adopt a resolution amending the schedule of fees for Class A, Class B and Class C hourly towing rates, to align with the California Highway Patrol – Santa Cruz Area’s FY2025-2026 hourly tow rates.

BACKGROUND:

The Police Department currently has three tow companies on a rotation list which are used for the removal of vehicles in the following circumstances:
• The vehicle was involved in a traffic collision, and the owner requested a tow. • Storage of vehicles at arrest scenes.
• Storage of vehicles for evidence.
• Vehicles left unattended which block roadways or pose safety hazards. • Vehicles that are determined to be abandoned.

On October 8, 2024, the City Council adopted Resolution No. 212-24 (CM) amending the schedule of fees for certain tow-related charges, which included updating the Class A (Light-Duty), Class B (Medium-Duty) and Class C (Heavy-Duty) hourly towing rates to reflect the California Highway Patrol (CHP) – Santa Cruz Area’s FY2024-2025 hourly tow rates. All other Law Enforcement Agencies in Santa Cruz County use the CHP’s annually updated hourly towing rates.

Pursuant to WMC 4-11.14 (Schedule of fees and rates), “The City Council shall by resolution establish the maximum chargeable fees and fees for each rotation request. For towing services, the permittee may charge no more than the maximum rate set by the City Council.”

2 DISCUSSION:

On June 18, 2025, the California Highway Patrol – Santa Cruz Area approved their FY2025-2026 hourly tow rates. The FY2024-2025 hourly tow rates for the CHP and Watsonville Police Department (WPD) are included below, along with the FY2025-2026 CHP rates, and the recommended WPD FY2025-2026 rates:

Towing
Class
FY24-25
CHP Hourly Rate
FY24-25
WPD Hourly Rate
FY25-26
CHP Hourly Rate
Recommended
FY25-26
WPD Hourly Rate
Class A $315-$330 $315 $355-$375 $355
Class B $400-$410 $400 $400-$420 $400
Class C $485-$500 $485 $510 $510
Implementation of theses recommended hourly tow rates will continue the uniformity the City Council created on October 8, 2024 in Resolution No. 212-24 (CM), amongst the Tow Companies and Law Enforcement Agencies within Santa Cruz County. These updated FY25-26 CHP hourly tow rates do not exceed the reasonable cost for providing these types of service within the City of Watsonville.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
DETERMINATION:

The amendment to the Schedule of Fees for tow related charges is not a “project” pursuant to CEQA Guidelines section 15378(b)(5) as this is an administrative action that will not result in direct or indirect physical changes in the environment. Even if the amendment were found to be a “project,” it would qualify under the “common sense” CEQA exemption pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with virtual certainty that this Resolution, which concerns fees charged for towing services, will not result in a significant impact on the environment.

STRATEGIC PLAN:

Public Safety
FINANCIAL IMPACT:

There is no fiscal impact to the City/PD for Tow Fees collected by the Tow Companies.

ALTERNATIVE ACTION:

The City Council may elect not to move forward with adopting a resolution to amend the Schedule of Fees for these tow-related charges at this time.

ATTACHMENTS AND/OR REFERENCES (IF ANY):
1) 25-26 CHP tow fees

Attachment 1

1 Reso No. ______ (CM)
Reference: Reso No. 212-24 (Amend)
Meeting Date: 07082025 SWZ ______ TV ______ WPD ______
RESOLUTION NO.__________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WATSONVILLE AMENDING THE SCHEDULE OF FEES FOR CERTAIN

TOW-RELATED CHARGES TO ALIGN WITH THE CALIFORNIA
HIGHWAY PATROL – SANTA CRUZ AREA’S HOURLY TOW RATES FY2025-2026 WHEREAS, the City contracts with tow service providers to remove and impound vehicles that are illegally parked on highways, public property, and private property; and WHEREAS, the Watsonville Municipal Code Section 4-11.14 establishes a schedule of fees and rates for tow-related services, as authorized by Vehicle Code section 22850.5, that each tow company entering into an agreement with the City charges and passes through to owners of towed vehicles; and
WHEREAS, the City recently reviewed charges for tow-related services and has determined that certain fees must be updated to reflect the reasonable cost of service; and
WHEREAS, the City desires to update its tow-related fees.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

Section 1. Recitals.

The recitals set forth above are true and correct and incorporated herein by this reference.

Section 2. Findings.

1. There is a reasonable relationship between the revised charges in the modified fee schedule and the estimated reasonable cost of providing the type of service for which a fee is imposed.

2 Reso No. ______ (CM)
Reference: Reso No. 212-24 (Amend)
Meeting Date: 07082025

2. The fees in the modified fee schedule do not exceed the estimated reasonable costs of providing the service for which a fee is charged.

Section 3. Maximum Fees Established.

The City Council hereby adopts the following max tow rates:

Service Charge
Class A – Light Duty Tow – 1 Hour $355
Class B – Medium Duty Tow – 1 Hour $400
Class C – Heavy Duty Tow – 1 Hour $510
Section 4. CEQA.

The amendment to the Schedule of Fees for tow related charges is not a “project” pursuant to CEQA Guidelines section 15378(b)(5) as this is an administrative action that will not result in direct or indirect physical changes in the environment. Even if the amendment were found to be a “project”, it would qualify under the “common sense” CEQA exemption pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with virtual certainty that this Resolution, which concerns removal of fees charged for towing services, will not result in a significant impact on the environment, as it does not propose or permit any new development, nor does it increase (or change in any way) the land use, density, or development regulations applicable to any property.

Section 5. Effective Date.

This Resolution shall be effective immediately upon passage by the City Council.

1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, July 8, 2025
TO: CITY COUNCIL
WRITTEN BY: Police Fiscal Manager Maldonado
RECOMMENDED BY: POLICE CHIEF ZAMORA
APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: CALIFORNIA OFFICE OF TRAFFIC SAFETY GRANTS FY 2026 IN THE AMOUNT OF $243,336
RECOMMENDATION:
1) It is recommended that the City Council adopt a resolution authorizing the City Manager or her designee to accept the California Office of Traffic Safety Grants for Fiscal Year 2026, in the amount of $115,000 for the Selective Traffic Enforcement Program (STEP) and $128,336 for the Pedestrian and Bicycle Safety Program, totaling $243,336, to use towards the implementation of traffic safety strategies, and to execute all required documents and appropriate the funds to the grant budget. 2) Adopt a resolution approving a contract with Ecology Action of Santa Cruz, in an amount of $120,336 for a term of October 1, 2025, through September 30, 2026, and appropriating such an amount to the special grants fund (260).

BACKGROUND:

The California Office of Traffic Safety’s (OTS) mission is to effectively administer traffic safety grant funds to reduce traffic deaths, injuries and economic losses. The grant funds are intended to create and help sustain innovative programs at the state and local level, and leverage commitments of state, local and private resources. OTS also mounts public awareness campaigns and acts as a primary traffic safety resource in order to enlist the help of the general public and the media encouraging traffic safety.

Since OTS does not have sufficient funds for all submitted proposals, a comprehensive review is part of the proposal selection process. OTS reviews proposals against several criteria including: potential traffic safety impact, collision statistics, seriousness of identified problem(s) and performance on previous grants. The Office of Traffic Safety has identified the following ten priority areas of concentration for grant funding: alcohol-impaired driving, distracted driving, drug-impaired driving, occupant protection,

2 pedestrian and bicycle safety, traffic reports, emergency medical services, roadway safety, police traffic services and motorcycle safety.

DISCUSSION:

The City of Watsonville Police Department applied and was awarded to receive California of Office Traffic Safety Grants for Fiscal Year 2026. The Watsonville Police Department is currently working with OTS to finalize the agreement process. The awards were for the following two (2) grants:
(1) Selective Traffic Enforcement Program (STEP) in the amount of $115,000: to implement best practice strategies to reduce the number of persons killed and injured in crashes involving alcohol and other primary collision factors. The funded strategies include DUI checkpoints, DUI Saturation, Collaborative DUIs, Traffic Enforcement, Distracted Driving Enforcement, Pedestrians and/or Bicycle Enforcement, Collaborative Traffic Enforcement, and Street Racing and Sideshow Enforcement Operations. In addition, the grant will be funding a police motorcycle and supporting POST-certified training of law enforcement personnel in NHTSA Standardized Field Sobriety Testing and NHTSA Advanced Roadside Impaired Driving Enforcement (ARIDE). These strategies are designed to earn media attention thus enhancing the overall deterrent effect. (2) Pedestrian and Bicycle Safety Program, in the amount of $128,336: to implement best practice strategies to reduce the number of persons killed and injured in crashes involving pedestrians and bicyclists. The funded strategies include a partnership with Ecology Action of Santa Cruz, an award-winning non-profit organization that will conduct family walks, bike repair clinics, group rides, walking school bus sessions, pedestrian and community cycling presentations, bike counts, helmet distribution events, bicycle mobility focus groups and community group rides among other activities.

Staff recommends City Council acceptance of the California of Office Traffic Safety Grants for Fiscal Year 2026 in the amount of $115,000 for the Selective Traffic Enforcement Program (STEP) and $128,336 for the Pedestrian and Bicycle Safety Program to use towards the implementation of traffic safety strategies.

In addition, staff recommends City Council approval of a contract with Ecology Action of Santa Cruz, a corporation, in an amount of $120,336 to support implementation of best practice strategies to reduce the number of persons killed and injured in crashes involving pedestrians and bicyclists. Ecology Action of Santa Cruz is a sole source vendor that meets the needs of the Watsonville Police Department, they have been assisting with the implementation of traffic safety strategies for the Pedestrian Bicycle Safety Program since 2017. They have the expertise to conduct the grant objectives and have the qualifications to comply with the office of traffic safety regulations.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

This action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378(b)(5), in that adopting a Resolution accepting a grant does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and if a “project,” is exempt under the “common sense” exception

3 (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.

STRATEGIC PLAN:

The action is consistent with the following strategic plan priority:

Public Safety: these grants focus on traffic enforcement and education.

FINANCIAL IMPACT:

The 2026 OTS Grants in the amount of $115,000 and $128,336, totaling $243,336 has no financial impact to the general fund. The funds should be appropriated into the special grant fund 0260.

ALTERNATIVE ACTION:

No reasonable alternatives are known at this time.

ATTACHMENTS AND/OR REFERENCES (IF ANY):

None.

Reso No. (CM)
Meeting Date: 0070825 SWZ ______ TV ______ WPD ______
1 RESOLUTION NO. _________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WATSONVILLE ACCEPTING $243,336 IN GRANT FUNDS FROM THE
CALIFORNIA OFFICE OF TRAFFIC SAFETY FOR FY 2026: $115,000

FOR THE SELECTIVE TRAFFIC ENFORCEMENT PROGRAM (STEP)
AND $128,336 FOR THE PEDESTRIAN AND BICYCLE SAFETY

PROGRAM, TO USE FOR THE IMPLEMENTATION OF TRAFFIC SAFETY STRATEGIES; AUTHORIZING THE CITY MANAGER OR HER DESIGNEE

TO EXECUTE A STANDARD AGREEMENT AND ANY AMENDMENTS
THERETO; AND ANY NECESSARY DOCUMENTS; AND DIRECTING

THAT SUCH FUNDS BE APPROPRIATED INTO THE SPECIAL GRANTS FUND (0260)
WHEREAS, the Watsonville Police Department was awarded $243,336 in grant funds from the California Office of Traffic Safety to use for the implementation of traffic safety strategies.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. This action is exempt from the requirements of the California Environmental Quality Act (CEQA). This Resolution is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment and if a “project,” is exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.

2. That the Council hereby accepts the $243,336 in grant funds from the California Office of Traffic Safety for FY 2026; $115,000 for the Selective Traffic

Reso No. (CM)
Meeting Date: 070825 2
Enforcement Program (STEP) and $128,336 for the Pedestrian and Bicycle Safety Program to use towards the implementation of traffic safety strategies.

3. That the City Manager, or her designee, is hereby authorized and directed to execute in the name of the City of Watsonville, any agreements, and amendments thereto and any necessary documents.

4. That the $243,336 in grants is hereby appropriated to the Special Grants Fund [0260].
************************************

Reso No. (CM)
Meeting Date: 070825 SWZ ______ TV ______ WPD ______1
RESOLUTION NO. (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATSONVILLE

APPROVING A CONTRACT WITH ECOLOGY ACTION OF SANTA CRUZ, A

CORPORATION, TO SUPPORT THE IMPLEMENTATION OF BEST
PRACTICE STRATEGIES FOR THE PERIOD OF OCTOBER 1, 2025,
THROUGH SEPTEMBER 30, 2026, AND APPROPRIATING $120,336, FROM THE PEDESTRIAN AND BICYCLE SAFETY PROGRAM; AND

AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE THE SAME
WHEREAS, Ecology Action of Santa Cruz, a corporation, will support the implementation of best practice strategies to reduce the number of persons killed and injured in crashes involving pedestrians and bicyclists.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. Adopting a Resolution approving a Contract with Ecology Action of Santa Cruz County, a corporation, does not meet CEQA’s definition of a “project”, because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

2. That the Contract between the City of Watsonville and Ecology Action of Santa Cruz, a corporation, in an amount of $120,336, a copy of which Contract is attached hereto and incorporated herein by this reference, for the period of October 1, 2025 through September 30, 2026, is hereby approved.

3. That the sole source contract with Ecology Action of Santa Cruz meets the needs of the Watsonville Police Department to implement best practice strategies to reduce the number of persons killed and injured in crashes involving pedestrians and bicyclists.

Reso No. (CM)
Meeting Date: 070825 2

4. The City Manager is hereby authorized and directed to execute Contract for and on behalf of the City of Watsonville, in the form attached hereto with minor revisions that maybe be approved by the City Manager and the City Attorney.

5. That the budget appropriation of $120,336 from the Pedestrian and Bicycle Safety Program Grant (0260) is hereby authorized.
*******************************************

CONTRACT FOR CONSULTANT SERVICES BETWEEN

THE CITY OF WATSONVILLE AND ECOLOGY ACTION OF SANTA CRUZ THIS CONTRACT, is made and entered into this , by and
between the City of Watsonville, a municipal corporation, hereinafter called “City,” and Ecology Action of Santa Cruz, hereinafter called "Consultant."

WITNESSETH
WHEREAS, the City needs to obtain certain professional, technical and/or specialized services of an independent contractor to assist the City in the most economical manner; and
WHEREAS, Consultant has the requisite skill, training, qualifications, and experience to render such services called for under this Contract to City.

Table of Contents
SECTION 1. SCOPE OF SERVICES. ............................................................................. 2 SECTION 2. TERM OF CONTRACT. ............................................................................. 2 SECTION 3. SCHEDULE OF PERFORMANCE. ............................................................ 2 SECTION 4. COMPENSATION. ..................................................................................... 2 SECTION 5. METHOD OF PAYMENT. ........................................................................... 2 SECTION 6. INDEPENDENT CONSULTANT. ............................................................... 2 SECTION 7. ASSIGNABILITY. ....................................................................................... 2 SECTION 8. INDEMNIFICATION.................................................................................... 2 SECTION 9. INSURANCE. ............................................................................................. 3 SECTION 10. NON-DISCRIMINATION. .......................................................................... 4 SECTION 11. TERMINATION. ........................................................................................ 4 SECTION 12. COMPLIANCE WITH LAWS. ................................................................... 4 SECTION 13. GOVERNING LAW. .................................................................................. 4 SECTION 14. PRIOR CONTRACTS AND AMENDMENTS. ........................................... 4 SECTION 15. CONFIDENTIAL INFORMATION. ............................................................ 5 SECTION 16. OWNERSHIP OF MATERIALS. ............................................................... 5 SECTION 17. COVENANT AGAINST CONTINGENT FEES. ......................................... 5 SECTION 18. WAIVER. .................................................................................................. 5 SECTION 19. CONFLICT OF INTEREST. ...................................................................... 5 SECTION 20. AUDIT BOOKS AND RECORDS. ............................................................ 5 SECTION 21. NOTICES. ................................................................................................ 6 SECTION 22. EXHIBITS: ................................................................................................ 6 o-0-o

THE PARTIES HEREBY AGREE AS FOLLOWS:

SECTION 1. SCOPE OF SERVICES.

Consultant shall perform those services as specified in detail in Exhibit “A,” entitled “SCOPE OF SERVICES” which is attached hereto and incorporated herein.

SECTION 2. TERM OF CONTRACT.

The term of this Contract shall be from October 1, 2025 to September 30, 2026, inclusive.

SECTION 3. SCHEDULE OF PERFORMANCE.

The services of Consultant are to be completed according to the schedule set out in Exhibit “B,” entitled “SCHEDULE OF PERFORMANCE,” which is attached hereto and incorporated herein. Consultant will diligently proceed with the agreed Scope of Services and will provide such services in a timely manner in accordance with the “SCHEDULE OF PERFORMANCE.”
SECTION 4. COMPENSATION.

The compensation to be paid to Consultant including both payment for professional services and reimbursable expenses as well as the rate and schedule of payment are set out in Exhibit “C” entitled “COMPENSATION,” which is attached hereto and incorporated herein.

SECTION 5. METHOD OF PAYMENT.

Except as otherwise provided in Exhibit “C,” each month, Consultant shall furnish to the City a statement of the work performed for compensation during the preceding month. Such statement shall also include a detailed record of the month's actual reimbursable expenditures.

SECTION 6. INDEPENDENT CONSULTANT.

It is understood and agreed that Consultant, in the performance of the work and services agreed to be performed by Consultant, shall act as and be an independent Consultant and not an agent or employee of City, and as an independent Consultant, shall obtain no rights to retirement benefits or other benefits which accrue to City's employees, and Consultant hereby expressly waives any claim it may have to any such rights.

SECTION 7. ASSIGNABILITY.

Consultant shall not assign or transfer any interest in this Contract nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Contract or any rights, duties or obligations arising hereunder shall be void and of no effect.

SECTION 8. INDEMNIFICATION.

Consultant has the expertise and experience necessary to perform the services and duties agreed to be performed by Consultant under this Contract, and City is relying upon the skill and knowledge of Consultant to perform said services and duties.

Consultant shall defend, indemnify and hold harmless City, its officers and employees,

against any loss or liability arising out of or resulting in any way from work performed under this Contract due to the willful or negligent acts (active or passive) or errors or omissions by Consultant or Consultant's officers, employees or agents.

SECTION 9. INSURANCE.

A. Errors and Omissions Insurance. Consultant shall obtain and maintain in full force throughout the term of this Contract a professional liability insurance policy (Errors and Omissions), in a company authorized to issue such insurance in the State of California, with limits of liability of not less than One Million Dollars ($1,000,000.00) to cover all professional services rendered pursuant to this Contract.

B. Auto and Commercial General Liability Insurance. Consultant shall also maintain in full force and effect for the term of this Contract, automobile insurance and commercial general liability insurance with an insurance carrier satisfactory to City, which insurance shall include protection against claims arising from bodily and personal injury, including death resulting therefrom, and damage to property resulting from any actual occurrence arising out of the performance of this Contract. The amounts of insurance shall not be less than the following:
(1) Commercial general liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000.00 per occurrence. If such insurance contains a general aggregate limit, such limit shall apply separately to each project Consultant performs for City. Such insurance shall (a) name City, its appointed and elected officials, and its employees as insureds; and (b) be primary with respect to insurance or self-insurance programs maintained by City and (c) contain standard separation of insured's provisions.
(2) Business automobile liability insurance, or equivalent form, with a combined single limit of not less than $1,000,000.00 per occurrence. Such insurance shall include coverage for owned, hired and non-owned automobiles.

C. Workers’ Compensation Insurance. In accordance with the provisions of Section 3700 of the Labor Code, Consultant shall be insured against liability for Workers’ Compensation or undertake self-insurance. Consultant agrees to comply with such provisions before commencing performance of any work under this Contract.

D. Proof of Insurance to City before Notice to Proceed to Work. Consultant shall satisfactorily provide certificates and endorsements of insurance to the City Clerk before Notice to Proceed to Work of this Contract will be issued. Certificates and policies shall state that the policy shall not be canceled or reduced in coverage without thirty (30) days written notice to City. Approval of insurance by City shall not relieve or decrease the extent to which Consultant may be held responsible for payment of damages resulting from services or operations performed pursuant to this Contract.

Consultant shall not perform any work under this Contract until Consultant has obtained the required insurance and until the required certificates have been submitted to the City and approved by the City Attorney. If Consultant fails or refuses to produce or maintain the insurance required by these provisions, or fails or refuses to furnish City required proof that insurance has been procured and is in force and paid for, City shall

have the right at City's election to forthwith terminate this Contract immediately without any financial or contractual obligation to the City. As a result of such termination, the City reserves the right to employ another consultant to complete the project.

E. Written notice. Contractor shall provide immediate written notice if (1) any insurance policy required by this Contract is terminated; (2) any policy limit is reduced; (3) or any deductible or self insured retention is increased.

SECTION 10. NON-DISCRIMINATION.

Consultant shall not discriminate, in any way, against any person on the basis of age, sex, race, color, creed, national origin, or disability in connection with or related to the performance of this Contract.

SECTION 11. TERMINATION.

A. City and Consultant shall have the right to terminate this Contract, without cause, by giving not less than ten (10) days written notice of termination.

B. If Consultant fails to perform any of its material obligations under this Contract, in addition to all other remedies provided by law, City may terminate this Contract immediately upon written notice.

C. The City Manager is empowered to terminate this Contract on behalf of City.

D. In the event of termination, Consultant shall deliver to City copies of all work papers, schedules, reports and other work performed by Consultant and upon receipt thereof, Consultant shall be paid in full for services performed and reimbursable expenses incurred to the date of termination.

SECTION 12. COMPLIANCE WITH LAWS.

Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state and local governments. Consultant shall obtain and maintain a City of Watsonville business license during the term of this Contract.

SECTION 13. GOVERNING LAW.

City and Consultant agree that the law governing this Contract shall be that of the State of California. Any suit brought by either party against the other arising out of the performance of this Contract shall be filed and maintained in the Municipal or Superior Court of the County of Santa Cruz.

SECTION 14. PRIOR CONTRACTS AND AMENDMENTS.

This Contract represents the entire understanding of the parties as to those matters contained herein. No prior oral or written understanding shall be of any force or effect with respect to those matters covered hereunder. This Contract may only be modified by a written amendment.

SECTION 15. CONFIDENTIAL INFORMATION.

All data, documents, discussions, or other information developed or received by or for Consultant in performance of this Contract are confidential and not to be disclosed to any person except as authorized by the City Manager or his designee, or as required by law.

SECTION 16. OWNERSHIP OF MATERIALS.

All reports, documents or other materials developed or received by Consultant or any other person engaged directly by Consultant to perform the services required hereunder shall be and remain the property of City without restriction or limitation upon their use.

SECTION 17. COVENANT AGAINST CONTINGENT FEES.

The Consultant covenants that Consultant has not employed or retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure the Contract, and that Consultant has not paid or agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fees, commissions, percentage, brokerage fee, gift, or any other consideration contingent on or resulting from the award or making of this Contract, for breach or violation of this covenant, the City shall have the right to annul this Contract without liability, or in its discretion, to deduct from the contract price or consideration or otherwise recover, the full amount of such fee, commission, percentage fee, gift, or contingency.

SECTION 18. WAIVER.

Consultant agrees that waiver by City or any one or more of the conditions of performance under this Contract shall not be construed as waiver of any other condition of performance under this Contract.

SECTION 19. CONFLICT OF INTEREST.

A. A Consultant shall avoid all conflict of interest or appearance of conflict of interest in performance of this Contract. Consultant shall file a disclosure statement, if required by City Council Resolution, which shall be filed within thirty (30) days from the effective date of this Contract or such Resolution, as applicable.

B. No member, officer, or employee of the City, during their tenure, or for one (1) year thereafter, shall have any interest, direct or indirect, in this Contract or the proceeds thereof and Consultant agrees not to allow, permit, grant, transfer, or otherwise do anything which will result in such member, officer, or employee of the City from having such interest.

SECTION 20. AUDIT BOOKS AND RECORDS.

Consultant shall make available to City, its authorized agents, officers and employees, for examination any and all ledgers and books of account, invoices, vouchers, canceled checks and other records or documents evidencing or related to the expenditures and disbursements charged to the City, and shall furnish to City, its authorized agents and employees, such other evidence or information as City may require with respect to any such expense or disbursement charged by Consultant.

EXHIBIT “A”

SCOPE OF SERVICES
Consultant shall provide professional consulting services during the term of the agreement. Specific types of services to be provided include, but are not limited to the following:

1. Family Walks with Youth Focus: to encourage youth and their families to embrace walking as a form of transportation, Ecology Action will collaborate with schools and or community organizations to leverage existing events and organize community walks (one hour each) in collaboration with existing events. During those fun and interactive walks, families will receive walk safety tips. The goal is to have 30 participants per walk.

2. Bike Repair Clinic for Teens: to ensure students are riding safe and operable bikes, these events will offer free bike mechanic checks and basic repair, as well as instruction on bike checks and flat tire repair. Will be presented at an afterschool program and Boys/Girls Club.

3. Group Rides (Middle and High School): the group ride will teach students about bike safety and offer beginner-friendly opportunities to explore safe neighborhood routes, while practicing being comfortable with street riding.

Raffles will be conducted upon completion of the group ride, where bike safety equipment will be given away (locks and lights), and helmets will be provided to those who need them. Groups are divided into smaller groups to keep a ratio of 2 staff to each 10-12 students. Pre-registration is required for the group ride.

4. Walking School Bus Session (WSB): The Walking School Bus (WSB) is a a weekly opportunity for students to walk to school with adult supervision.

The WSB will be led by two or more adults walking a designated route where enrolled students join the 'bus' along the way. WSB to run for a minimum of 6 and up to 8 weeks. Promotion of WSB to occur at school site.

Students taught pedestrian safety best practices. WSB ensures students get to school safely by foot and get there on time and ready to learn.

Students who participate more frequently earn small safety prizes.

5. Senior and/or Unhoused Pedestrian Safety Presentations: an adult focused pedestrian safety presentation focusing on preventing most common pedestrian injury crashes. Topics include using the 'Stop, Look and Listen' street crossing method, driver communication and the importance of bright clothing. Instruction includes using a variety of techniques (discussion, demonstration, brainstorm and games).

6. Community Cycling and Bike Safety Presentations: a classroom style one-hour multimedia presentation reviewing bike safety basics, bike fit,

visibility, equipment, rules of the road, common traffic scenarios.

7. Helmet and Light Distribution Events: a key to bike safety is using basic safety equipment like bike helmets and lights for visibility and navigation.

These events will distribute free helmets and lights to community members in need including serving individuals who do not have their own as well as individuals with old helmets that may be damaged or need replacing.

8. Bike Repair Clinics: to ensure community members are riding safe and operable bikes, these events will offer free bike mechanic checks and basic repair, as well as instruction on bike checks like the ABC Quick Check.

9. Bicycle Mobility Focus Groups: to inform our understanding of community realities, including barriers and benefits, opportunities for support, and a community informed approach to bike safety and outreach, focus groups will be facilitated to understand where the community stands on bike mobility and how we can better tailor our services to support community needs.

10. Community Group Rides: to build bike community, teach on bike safety, and demonstrate route selection the community rides will offer beginner friendly opportunities to explore safe neighborhood routes, bike infrastructure, and learn how to string together different routes for transportation.

EXHIBIT “B”

SCHEDULE OF PERFORMANCE
Services shall commence immediately upon execution of this Contract. All services performed under the provisions of this Contract shall be completed during the terms of this Contract.

EXHIBIT “C”

COMPENSATION
a. Total Compensation. The total obligation of City under this Contract shall not exceed $120,336.
b. Basis for Payment. Payment(s) to Consultant for services performed under this contract shall be made as follows and shall [not] include payment for reimbursable expenses:

Expenses Cost
4 Family Walks with Youth Focus at $3,933/each $15,732
4 Bike Repair Clinics for Teens at $4,257/each $17,028
4 Group Rides (Middle and High School) at $3,931/each $15,724 8 Walking School Bus Session at $2,537/each $20,296
4 Senior and/or Unhoused Pedestrian Safety Presentations at $1,872/each
$7,488
4 Community Cycling and Bike Safety Presentations at $3,292/each $13,168 2 Helmet and Light Distribution Events at $2,983/each $5,966 2 Bike Repair Clinics at $4,128/each $8,256
1 Bicycle Mobility Focus Group at $4,351 $4,351
3 Community Group Rides at $4,109/each $12,327
Total $120,336
c. Payment Request. Consultant shall submit a request for payment for services on a monthly basis by letter to Director, or said Director's designated representative. Such request for payment shall cover the preceding monthly period during the term hereof, shall note the City's purchase order number for this contract, shall contain a detailed listing of the total number of items or tasks or hours for which payment is requested, the individual dates on which such services were rendered, and invoices for reimbursable expenses, if any. Upon receipt in the Office of Director of said payment request, Director shall cause payment to be initiated to Consultant for appropriate compensation.

1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, July 8, 2025
TO: CITY COUNCIL
WRITTEN BY: POLICE CAPTAIN RADICH
RECOMMENDED BY: POLICE CHIEF ZAMORA
APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: RESOLUTION TO ACCEPT $197,073.16 IN GRANT FUNDS FROM

CALIFORNIA HIGHWAY PATROL CANNABIS TAX FUND GRANT
PROGRAM FY25-26
RECOMMENDATION:

It is recommended that the City Council adopt a resolution accepting a grant from California Highway Patrol (CHP) Cannabis Tax Fund Grant Program (CTFGP) for Fiscal Year 2025-2026, in the amount of $197,073.16, to assist the Police Department with reducing and mitigating the impacts of impaired driving in our community, and authorizing the City Manager or her designee to execute the standard grant agreement, any amendments thereto and all required documents and appropriate funds to the special grant fund (0260).

BACKGROUND:

With the passage of Proposition 64 (the Control, Regulate, and Tax Adult Use of Marijuana Act or AUMA), California voters mandated the State set aside funding for the California Highway Patrol (CHP) to award grants to local governments and qualified non-profit organizations, with the goal of reducing impaired driving crashes, increasing public awareness surrounding the dangers of impaired driving, and making roadways safer to travel. In February 2025, the Police Department applied to the California Highway Patrol Cannabis Tax Fund Grant Program (CTFGP) for a $197,073.16 grant and received notice on June 13, 2025, that the City was selected to receive the requested grant funding.

DISCUSSION:

The CHP CTFGP grant will allow the Police Department have officers dedicated to eight (8) impaired driving saturation patrols and two (2) DUI checkpoints in order to prevent the loss of life, injuries, and property

2 damaged caused by driving under the influence of alcohol and/or drugs. The grant will also provide for the purchase of one (1) new Patrol SUV to be used for DUI saturation patrols and checkpoints, and one (1) new DUI trailer to be used during DUI checkpoints. The grant will allow officers to focus on Traffic / DUI enforcement efforts to reduce the number of impaired driving incidents and DUI-Related traffic collisions within the City of Watsonville. The goals of the proposed program are to reduce impaired driving and DUI related collisions during the grant period.

Staff recommends City Council’s acceptance of the grant from the California Highway Patrol Cannabis Tax Fund Grant Program for Fiscal Year 2025-2026 in the amount of $197,073.16 CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

Approval of the grant funds is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378 as this is an administrative action and not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment STRATEGIC PLAN:

Public Safety
FINANCIAL IMPACT:

The FY2025-2026 CHP CTFGP Grant, in the amount of $197,073.16, has no financial impact on the general fund. The grant funds shall be appropriated to the special grants fund 0260.

ALTERNATIVE ACTION:

No reasonable alternatives are known at this time.

ATTACHMENTS AND/OR REFERENCES (IF ANY):
1) Grant Award Letter

State of California-Transportation Agency GAVIN NEWSOM, Governor

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
Safety, Service, and Security An Internationally Accredited Agency 601 North 7th Street
Sacramento, CA 95811
(916) 843-4360
(800) 735-2929 (TT/TDD)
(800) 735-2922 (Voice)
June 13, 2025
File No.: 060.17344.17369
Lola Maldonado
Watsonville Police Department
215 Union Street
Watsonville, CA 95076
Dear Ms. Maldonado:

On behalf of the California Highway Patrol (CHP), it is my pleasure to inform you, the Watsonville Police Department, is conditionally approved for Cannabis Tax Fund Grant Program (CTFGP) funding in the amount of $197,073.16. The purpose of this grant funding is to help your agency reduce and mitigate the impacts of impaired driving in your community.

The official Grant Agreement for signature is forthcoming. In order to execute your Grant Agreement, please provide documentation from a local governing body, authorizing your organization to receive this grant funding, to the Cannabis Grants Unit, by email at [email protected], as soon as possible.

Refer to California Code of Regulations Title 13, Division 2, Chapter 13, Section 1890.13(g) for additional information.

The CHP looks forward to partnering with you and your agency on this project in an effort to make California’s roadways a safer place to travel. If you have any questions, please feel free to contact the Cannabis Grants Unit at (916) 843-4360.

Sincerely,
M. W. HEADRICK, Chief
Enforcement and Planning Division
Attachment 1

Reso No. (CM)
Meeting Date: 07/08/2025 1
RESOLUTION NO. (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WATSONVILLE ACCEPTING $197,073.16 IN GRANT FUNDS FROM THE

CALIFORNIA HIGHWAY PATROL CANNABIS TAX FUND GRANT
PROGRAM FOR FY2025-2026; TO USE FOR IMPAIRED DRIVING
SATURATION PATROLS AND DUI CHECKPOINTS; AND AUTHORIZING

THE CITY MANAGER OR HER DESIGNEE TO EXECUTE A STANDARD
AGREEMENT AND ANY AMENDMENTS THERETO; AND ANY
NECESSARY DOCUMENTS; AND DIRECTING THAT SUCH FUNDS BE
APPROPRIATED INTO THE SPECIAL GRANTS FUND (0260)
WHEREAS, the Watsonville Police Department was awarded $197,073.16 in grant funds from the California Highway Patrol Cannabis Tax Grant Fund, to use for impaired driver saturation patrols and DUI checkpoints.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. This action is exempt from the requirements of the California Environmental Quality Act (CEQA). This Resolution is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment and if a “project,” is exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.

2. That the Council hereby accepts the $197,073.16 in grant funds from the California Highway Patrol Cannabis Tax Fund Grant Program for FY2025-2026 to use for

Reso No. (CM)
Meeting Date: 07/08/2025 2
impaired driver saturation patrols and DUI checkpoints.

3. That the City Manager, or her designee, is hereby authorized and directed to execute in the name of the City of Watsonville, agreements, and amendments thereto and any necessary documents.

4. That the $197,073.16 grant is hereby appropriated to the Special Grants Fund (0260).
************************************

1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, July 8, 2025
TO: CITY COUNCIL
RECOMMENDED BY: AIRPORT DIRECTOR WILLIAMS
APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: ACCEPTANCE AND EXECUTION OF AN FAA AIRPORT IMPROVEMENT

PROGRAM GRANT FOR THE ENGINEERING DESIGN FOR THE
RECONSTRUCTION OF PERMANENT TIE-DOWN APRON (AREA 7)
RECOMMENDATION:

Staff recommends City Council accept the Federal Aviation Administration's Grant Offer for the engineering design for the reconstruction of permanent tie-down apron (Area 7) Airport Infrastructure Program (AIP) Project at Watsonville Municipal Airport, in the amount of $162,450; and authorizing and directing City Manager to execute the grant agreement for the project and all necessary documents; and appropriating the $162,450 to the Airport Enterprise Fund.

BACKGROUND:

In April 2025 the Municipal Airport submitted an Airport Infrastructure Program (AIP) application for the Design for the Reconstruction of Permanent Tie-down Apron (Area 7). The FAA process requires a competitive bid process prior to awarding grants. Once the winning bid is selected the FAA issues the grant.

The total cost of the project is $171,000.

DISCUSSION:

The permanent tie-down apron (21,300 sq. yd.) at Watsonville Municipal Airport is showing significant cracking including block cracking and some alligator cracking with an uneven surface. The 2022 PMMP (Pavement Maintenance Management Plan) indicates that this pavement is predicted to have a structural failure in 2029 with the forecast traffic, thus reconstruction is necessary by 2027 to prevent this pavement section failure.

2 CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

The engineering design of the reconstruction of the permanent tiedown apron (Area 7) does not meet CEQA's definition of a “project,” pursuant to CEQA Guidelines section 15378 because the action is administrative in nature and does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

The reconstruction of the permanent tiedown apron (Area 7) would be exempt from review pursuant to CEQA section 15301 (existing facilities).

STRATEGIC PLAN:

City Council approval to accept this Airport Improvement Project Grant is consistent with the Airport’s strategic plan and meets the goals and objectives outlined in the Airport Master Plan.

Infrastructure & Environment
FINANCIAL IMPACT:
$427 of total project will be paid by the Airport Enterprise Fund.

ALTERNATIVE ACTION:

The City Council may choose not to accept the AIP Grant.

ATTACHMENTS AND/OR REFERENCES (IF ANY):

None.

Reso No. (CM)
Meeting Date: 070825 SWZ ______ TV ______ WMA ______
1 RESOLUTION NO.__________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WATSONVILLE ACCEPTING THE $162,450 GRANT FROM THE

DEPARTMENT OF TRANSPORTATION, FEDERAL AVIATION

ADMINISTRATION (FAA) REPRESENTING ENGINEERING DESIGN OF

THE RECONSTRUCTION OF THE PERMANENT TIEDOWN APRON
(AREA 7), AT THE WATSONVILLE MUNICIPAL AIRPORT; AND

AUTHORIZING AND DIRECTING THE CITY MANAGER TO EXECUTE

GRANT AGREEMENT FOR PROJECT AND ANY AND ALL NECESSARY
DOCUMENTS AND ANY AMENDMENTS THERETO; AND

APPROPRIATING SUCH FUNDS TO THE AIRPORT ENTERPRISE FUND

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. Adopting a Resolution accepting a Grant from the FAA for the engineering design of the reconstruction of the permanent tiedown apron (Area 7) does not meet CEQA's definition of a “project,” pursuant to CEQA Guidelines section 15378 because the action is administrative in nature and does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

2. That the $162,450 grant from the Department of Transportation, Federal Aviation Administration (FAA) is hereby accepted.

3. That the City Manager of the City of Watsonville is hereby authorized and directed to execute on behalf of the City of Watsonville, Grant Agreement for Project, and all other documents required by the Department of Transportation, Federal Aviation Administration and any amendments thereto, as well as any necessary documents.

4. That the $162,450 is hereby appropriated to the Airport Enterprise Fund [0730].
*************************************

1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, July 8, 2025
TO: CITY COUNCIL
RECOMMENDED BY: AIRPORT DIRECTOR WILLIAMS
APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: ACCEPTANCE AND EXECUTION OF AN FAA AIRPORT INFRASTRUCTURE

GRANT (AIG) FOR THE REIMBURSEMENT OF ENGINEERING DESIGN,

ENGINEERING DURING CONSTRUCTION, ELECTRICAL CONSTRUCTION

ITEMS COST FOR WASH RACK
RECOMMENDATION:

Staff recommends City Council accept the Federal Aviation Administration's Grant Offer for the Airport Infrastructure Grant (AIG) Reimbursement for reimbursement of engineering design, engineering during construction and electrical construction items cost for the Wash Rack Project at Watsonville Municipal Airport, in the amount of $120,888; authorizing and directing City Manager to execute same; and appropriating the funds to the Airport Enterprise Fund.

BACKGROUND:

The Watsonville Municipal Airport did not have a permanent wash rack facility for pilots to wash their aircraft. A gravel area has been used for that purpose, and the Airport had received several inquiries for a wash rack to be constructed in its place. The project consisted of the construction of a new paved wash rack facility including all necessary utilities. The wash rack was constructed with a 55’ x 55’ Portland cement concrete slab. A solids interceptor was installed to catch and separate solids from wash water prior to discharge to the sewer system and a new 6” sewer connection was constructed from the interceptor to an existing manhole. A valve was installed at the interceptor-sewer line connection that will be closed during rain events to prevent stormwater from being discharged into the sewer. The area adjacent to the wash rack was regraded to direct stormwater from the wash rack and surrounding hangar taxilanes into a new storm drain which will be installed and connected to the municipal storm drain system. A new hose bib and water line were installed for wash rack use.

The total cost of the project is $127,250.

2 DISCUSSION:

The installation of a new wash rack will facilitate aircraft cleaning and proper disposal of any solids, oils, grease, fuels, detergents, or residue resulting from aircraft washing, thus controlling pollution that could otherwise end up on the airport. A solids interceptor was installed to catch and separate solids from the drain water prior to discharge to the sewer system. Valving will be installed that will control whether rainwater is discharged directly to the existing storm water system or discharged into the sewer system when washing an aircraft. Valves will be checked by the airport prior to any forecast of rain to ensure proper discharge of storm water.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

The approval of the acceptance of the grant for reimbursement does not meet CEQA's definition of a “project,” pursuant to CEQA Guidelines section 15378(b)(5) because it is an administrative action which does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

The underlying project was found to be categorically exempt pursuant to CEQA Guidelines section 15301 (existing facilities).

STRATEGIC PLAN:

City Council approval to accept this Airport Infrastructure Grant (AIG) is consistent with the Airport’s strategic plan and meets the goals and objectives outlined in the Airport Master Plan.

Infrastructure & Environment
FINANCIAL IMPACT:
$6,362 of total project will be paid by the Airport Enterprise Fund.

ALTERNATIVE ACTION:

The City Council may choose not to accept the Airport Infrastructure Grant (AIG).

ATTACHMENTS AND/OR REFERENCES (IF ANY):

None.

Reso No. (CM)
Meeting Date: 070825 SWZ ______ TV ______ WMA ______
1 RESOLUTION NO.__________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WATSONVILLE ACCEPTING THE $120,888 GRANT FROM THE

DEPARTMENT OF TRANSPORTATION, FEDERAL AVIATION

ADMINISTRATION (FAA) FOR THE AIRPORT INFRASTRUCTURE

GRANT (AIG) REIMBURSEMENT WASH RACK, REPRESENTING

REIMBURSEMENT FOR DESIGN, ENGINEERING DURING

CONSTRUCTION, ELECTRICAL ITEMS FOR CONSTRUCTION, AT THE WATSONVILLE MUNICIPAL AIRPORT; AND AUTHORIZING AND

DIRECTING THE CITY MANAGER TO EXECUTE GRANT AGREEMENT

FOR PROJECT AND ANY AND ALL NECESSARY DOCUMENTS AND
ANY AMENDMENTS THERETO; AND APPROPRIATING SUCH FUNDS

TO THE AIRPORT ENTERPRISE FUND

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. The City Council finds that accepting a Grant from the FAA for the Airport Infrastructure Grant (AIG) Reimbursement Wash Rack for the preliminary engineering, engineering design, engineering during bid and award, and a portion of the engineering during construction plus the construction electrical work does not meet CEQA's definition of a “project” pursuant to CEQA Guidelines Section 15378(b)(5) because the action is an administrative action and does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

2. That the $120,888 grant from the Department of Transportation, Federal Aviation Administration (FAA) is hereby accepted.

3. That the City Manager of the City of Watsonville is hereby authorized and directed to execute on behalf of the City of Watsonville, Grant Agreement for the Airport Infrastructure Grant (AIG) Reimbursement Wash Rack, and all other documents required

Reso No. (CM)
Meeting Date: 070825
2 by the Department of Transportation, Federal Aviation Administration and any amendments thereto, as well as any necessary documents.

4. That the $120,888 is hereby appropriated to the Airport Enterprise Fund [0730].
****************************************

1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, July 8, 2025
TO: CITY COUNCIL
RECOMMENDED BY: AIRPORT DIRECTOR WILLIAMS
APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: RESOLUTION AUTHORIZING AND DIRECTING THE CITY MANAGER TO

SUBMIT AN APPLICATION, ACCEPT AND EXECUTE A FEDERAL AVIATION

ADMINISTRATION (FAA) AIRPORT IMPROVEMENT STATE MATCHING

GRANT FROM THE CALIFORNIA DEPARTMENT OF TRANSPORTATION,

DIVISION OF AERONAUTICS F
RECOMMENDATION:

Staff recommends City Council authorize the City Manager to submit an application for the State Matching grant for the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) for the engineering design of the Reconstruct Permanent Tiedown Apron (Area 7) Project at Watsonville Municipal Airport in the amount of $8,123; and if awarded, accept and execute a standard grant agreement and any amendments thereto as necessary; and appropriate the funds to the Airport Enterprise Grant Fund.

BACKGROUND:

In April 2025 the Municipal Airport submitted an Airport Improvement Program (AIP) application for the engineering design of the Reconstruct Permanent Tiedown Apron (Area 7). The FAA process requires a competitive bid process prior to awarding grants. Once the winning bid is selected the FAA issues the grant.

The total cost of the project is $171,000.

DISCUSSION:

The permanent tie-down apron (21,300 sq. yd.) at the Watsonville Municipal Airport is showing significant cracking including block cracking and some alligator cracking with an uneven surface. The

2 2022 PMMP (Pavement Maintenance Management Plan) indicates that this pavement is predicted to have a structural failure in 2029 with the forecast traffic, thus reconstruction is necessary by 2027 to prevent this pavement section failure.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

The engineering design of the reconstruction of the permanent tiedown apron (Area 7) does not meet CEQA's definition of a “project,” pursuant to CEQA Guidelines section 15378(b)(5) and 15061(b)(3) because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

The reconstruction of the pavement would be categorically exempt pursuant to CEQA Guidelines section 15301 (existing facilities).

STRATEGIC PLAN:

City Council approval to accept this State Matching Grant is consistent with the Airport’s strategic plan and meets the goals and objectives outlined in the Airport Master Plan.

Infrastructure & Environment
FINANCIAL IMPACT:
$427 of total project will be paid by the Airport Enterprise Fund.

ALTERNATIVE ACTION:

The City Council may choose not to accept the AIP State Matching Grant.

ATTACHMENTS AND/OR REFERENCES (IF ANY):

None.

Reso No. (CM)
Meeting Date: 070825 SWZ ______ TV ______ Airport ______ 1 RESOLUTION NO. __________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WATSONVILLE AUTHORIZING AND DIRECTING THE CITY MANAGER,

ON BEHALF OF THE CITY OF WATSONVILLE, TO SUBMIT AN

APPLICATION FOR AN AIRPORT IMPROVEMENT PROGRAM (AIP)

STATE MATCHING GRANT FROM THE CALIFORNIA DEPARTMENT

OF TRANSPORTATION (CALTRANS) FOR THE FEDERAL AVIATION

ADMINISTRATION (FAA) AIRPORT IMPROVEMENT PROGRAM

GRANT (AIP) FOR THE ENGINEERING DESIGN OF THE
RECONSTRUCT PERMANENT TIEDOWN APRON (AREA 7) PROJECT
IN THE AMOUNT OF $8,123 AND IF AWARDED, TO EXECUTE A

STANDARD AGREEMENT AND ANY AMENDMENTS THERETO AND
NECESSARY DOCUMENTS; AND APPROPRIATING SUCH FUNDS TO

THE AIRPORT ENTERPRISE GRANT FUND
WHEREAS, the City Council of the City of Watsonville and the Federal Aviation Administration (FAA) are parties to federal Airport Improvement (AIP) Grant for the engineering design of the Reconstruct Permanent Tiedown Apron (Area 7), in the amount of $162,450 with an additional Caltrans State matching grant of $8,123 at the Watsonville Municipal Airport; and
WHEREAS, the FAA Airport Improvement (“AIP”) Grant is a 95% matching grant with the City responsible for the remaining five (5%) percent; and WHEREAS, the California Department of Transportation (Caltrans) Division of Aeronautics, pursuant to the Public Utilities Code section 21683.1, provides grants of five (5%) percent of Federal Aviation Administration grants to airports; and WHEREAS, the City of Watsonville wishes to apply for the State matching grant for the Federal Aviation Administration (FAA) Airport Improvement Program Grant for the engineering design of the Reconstruct Permanent Tiedown Apron (Area 7) at the Watsonville Municipal Airport; and
WHEREAS, the California Department of Transportation Division of Aeronautics requires the City Council of the City of Watsonville to adopt a resolution authorizing the

Reso No. (CM)
Meeting Date: 070825 2
submission of an application for an AIP Matching grant.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. The engineering design of the reconstruction of the permanent tiedown apron (Area 7) does not meet CEQA's definition of a “project,” pursuant to CEQA Guidelines section 15378(b)(5) and 15061(b)(3) because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

2. That the City Manager of the City of Watsonville is hereby authorized and directed to submit an application for a State of California Airport Improvement Program Matching Grant from the California Department of Transportation’s Division of Aeronautics for the Federal Aviation Administration (FAA) Airport Improvement Program (AIP) for the engineering design of the Reconstruct Permanent Tiedown Apron (Area 7) Project at Watsonville Municipal Airport in the amount of $8,123.

3. If the City is awarded the grant, the City Council hereby authorizes accepting the allocation of state AIP Matching funds for the engineering design of the Reconstruct Permanent Tiedown Apron (Area 7) at the Watsonville Municipal Airport.

4. That the City Manager of the City of Watsonville is authorized and directed to execute in the name of the City of Watsonville, the application, the standard agreement, and all other documents required by the California Department of Transportation in order to accept and use said grant.

5. That the City Manager of the City of Watsonville is authorized and directed, if said grant is awarded, to appropriate such funds to the Airport Enterprise Fund [0730]. **************************************

1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, July 8, 2025
TO: CITY COUNCIL
WRITTEN BY: Police Fiscal Manager Maldonado
RECOMMENDED BY: POLICE CHIEF ZAMORA
APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: DEPARTMENT OF ALCOHOL BEVERAGE CONTROL (ABC) FY 2025/2026 -

ALCOHOL POLICING PARTNERSHIP (APP) GRANT, IN THE AMOUNT OF $67,350
RECOMMENDATION:

Adopt a resolution authorizing the City Manager or her designee to accept the Department of Alcoholic Beverage Control, FY 2025/2026 Alcohol Policing Partnership (APP) Program grant, in the amount of $67,350, to reduce crime and public nuisance problems associated with alcohol beverage outlets, and to execute a standard agreement, all required documents, future amendments, if any, and appropriate funds to the Special Grants Fund (260).

BACKGROUND:

In 1995, the California Department of Alcoholic Beverage Control (ABC) embarked on a new and innovative approach to broaden and increase the level of alcoholic beverage law enforcement by partnering with cities and counties through a grant assistance project. The mission of the Alcohol Policing Partnership Program is to work with law enforcement agencies to develop an effective, comprehensive, and strategic approach to eliminating the crime and public nuisance problems associated with problem alcoholic beverage outlets and then institutionalize those approaches within the local police agency.

DISCUSSION:

Budget reductions at the state and local level greatly reduced law enforcement staff assigned to alcoholic beverage law enforcement. Many of the state’s police and sheriff’s departments re-prioritized their missions and diverted their ABC-related enforcement resources to other areas like patrol. There’s

2 now a strong movement by cities and communities for more regulation and education to prevent crime as it relates to the increasing number of alcohol outlets.

The main goals of the program are to:
(a) Establish closer relationships between ABC district offices and the grant agencies; (b) Target licensed outlets that cause alcohol-related crimes; (c) Reduce alcohol related disorder issues; and
(d) Maintain a training program that addresses alcohol related issues.

The Watsonville Police Department (WPD) is committed to the grant’s goals and objectives. Some of the objectives include identifying and targeting problematic establishments, general enforcement, minor decoy operations, shoulder tap operations and training for local law enforcement. In addition, the WPD will be coordinating Informed Merchants Preventing Alcohol Related Crime Tendencies (IMPACT) operations to ensure that retailers are compliant with state laws, ABC license conditions and the City’s alcohol ordinance. Retail licensees will also have the opportunity to attend a Licensee Education on Alcohol and Drug (LEAD) Program which is a voluntary prevention program that provides high quality, effective, and educationally sound training on alcohol responsibility and the law.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

This action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378(b)(5), in that adopting a Resolution accepting a grant does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and if a “project,” is exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.

STRATEGIC PLAN:

The action is consistent with the following strategic plan priority:

Public Safety: this grant focuses on alcohol enforcement and education.

FINANCIAL IMPACT:

The APP program grant in the amount of $67,350 does not require local match funds and has no financial impact to the General Fund.

ALTERNATIVE ACTION:

No reasonable alternatives are known at this time.

3 ATTACHMENTS AND/OR REFERENCES (IF ANY):

None.

Reso No. ________ (CM)
Meeting Date: 070825 SWZ _____ TV _____ WPD ______
1 RESOLUTION NO. _________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WATSONVILLE AUTHORIZING AND DIRECTING THE CITY MANAGER

ON BEHALF OF THE CITY OF WATSONVILLE TO ACCEPT THE

CALIFORNIA DEPARTMENT OF ALCOHOL BEVERAGE CONTROL
(ABC), FY 25/26 ALCOHOL POLICING PARTNERSHIP (APP) PROGRAM GRANT, IN THE AMOUNT OF $67,350, TO REDUCE CRIME AND PUBLIC

NUISANCE PROBLEMS ASSOCIATED WITH ALCOHOL BEVERAGE

OUTLETS, TO EXECUTE A STANDARD AGREEMENT AND ANY
AMENDMENTS THERETO AND ANY NECESSARY DOCUMENTS; AND

APPROPRIATING SUCH FUNDS TO THE SPECIAL GRANTS FUND
(0260)
WHEREAS, the Watsonville Police Department submitted a grant proposal to the California Department of Alcohol Beverage Control (ABC), for the FY 25-26 Alcohol Policing Partnership (APP) Program grant to reduce crime and public nuisance problems associated with alcohol beverage outlets in the City; and WHEREAS, the City of Watsonville was awarded a $67,350 grant by the California Department of Alcohol Beverage Control (ABC) for the APP Program; and WHEREAS, the City Council of the City of Watsonville, a municipal corporation of the State of California, wishes to accept for FY 2025-2026 Alcohol Policing Partnership (APP) Program grant, in the amount of $67,350.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. This action is exempt from the requirements of the California Environmental Quality Act (CEQA). This Resolution is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect,

Reso No. ______ (CM)
Meeting Date: 070825
2 physical change in the environment and if a “project,” is exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.

2. That the City Manager of the City of Watsonville, on behalf of the City of Watsonville, is authorized and directed to accept the California Department of Alcoholic Beverage Control, FY 2025/2026 Alcohol Policing Partnership Program grant in the amount of $67,350 to reduce crime and public nuisance problems associated with alcohol beverage outlets.

3. That the City Manager of the City of Watsonville, is authorized and directed to execute in the name of the City of Watsonville, all documents required by the California Department of Alcohol Beverage Control (ABC), FY 2025/2026 Alcohol Policing Partnership (APP) Program, and any amendments thereto, as well as any necessary documents associated with the grant funds.

4. That the City Manager is authorized and directed to appropriate the $67,350 to the Special Grants Fund [0260].

5. That any liability arising out of the related grant, including civil court actions for damages, shall be the responsibility of the grant recipient and the authorizing agency.

The State of California and ABC disclaim responsibility for any such liability.

6. That grant funds received hereunder shall not be used to supplant expenditures controlled by this body.

7. That this award is not subject to local hiring freezes. ************************************

1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, July 8, 2025
TO: CITY COUNCIL
WRITTEN BY: CARLOS LANDAVERRY, HOUSING MANAGER
RECOMMENDED BY: COMMUNITY DEVELOPMENT DIRECTOR BRLETIC
APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: MODIFICATION OF TWO OUTSTANDING LOANS PROVIDED TO EDEN

HOUSING FOR THE PRESERVATION OF AFFORDABLE HOUSING AT

PAJARO COURT AND TIERRA LINDA APARTMENTS
RECOMMENDATION:

Staff recommends that the City Council, in its capacity as the Successor Housing Agency of the City of Watsonville, through two Resolutions, approve modifications to two outstanding loans provided to Eden Housing for the Pajaro Court and Tierra Linda affordable housing projects, and subordinate the loans of the City with respect to these two projects, including by:

1. Extension of the loan term for each project to align with the California Department of Housing and Community Development (HCD) Portfolio Reinvestment Program (PRP) loan term of 55 years;

2. Subordination of the City’s loan for each project to The San Francisco Housing Accelerator Fund (SFHA), a lender on each project; and

3. Authorizing and directing the City Manager to negotiate and execute all documents necessary to implement these loan modifications and subordination agreements, subject to legal review.

DISCUSSION:

Pajaro Court Apartments
Located at 170 Pennsylvania Drive, Pajaro Court Apartments is a 10-unit affordable family housing development originally constructed in 1994 and acquired by Eden Housing in 2015. The site includes one two-bedroom unit and nine three-bedroom units. The project is 100% affordable with an average AMI

2 restriction of 52% under an existing TCAC regulatory agreement. Under PRP, the ten (10) units will serve households with incomes ranging from 30 – 60% AMI.

The project has an outstanding City loan issued in 1994 for $300,000 that matured in November 2022.

Eden Housing submitted a loan extension request in September 2022, and the City pledged its support to modify the loan if the project received HCD PRP funding.

On December 5, 2024, Pajaro Court Apartments was awarded $2,465,069 through the HCD PRP to finance the rehabilitation of the property. These funds will be supplement by a loan from SFHA.

Planned improvements include restoration of the physical condition of the buildings, site greening, and continued affordability and quality-of-life benefits for Watsonville residents. These efforts will preserve 10 critically-needed affordable units for households earning between 30% and 60% of AMI.

Tierra Linda Apartments
Tierra Linda Apartments is an 18-unit family apartment complex located at 490 Beck Street. Built in 1994 and acquired by Eden Housing in 2015, the property contains eight two-bedroom and ten threebedroom units, all restricted at an average of 51% AMI under an existing TCAC regulatory agreement.

Under PRP, the eighteen (18) units will serve households with incomes ranging from 30 – 60% AMI.

The property is encumbered by a City loan made in 1993 in the amount of $250,000, which matured in August 2022. Eden submitted a loan extension request in May 2022. The City similarly pledged its support for the loan extension, conditional upon an HCD PRP award.

On December 5, 2024, Tierra Linda Apartments was awarded $4,500,000 in HCD PRP funds to rehabilitate and preserve the property. These funds will be supplement by a loan from SFHA.

Improvements will restore the physical condition of the nine apartment buildings, enhance the green space, and maintain long-term affordability for families earning 30–60% AMI. This investment ensures the preservation of 18 affordable housing units.

In order to facilitate the rehabilitation of the properties, Eden Housing is requesting that the City extend the loan terms for the City’s loans on the Pajaro Court Apartments and the Tierra Linda Apartments to match the HCD loan term of 55 years. Eden Housing is also requesting approval from the City to subordinate the loans to the SFHA loans at closing of such loans.

Extending the term of the loans and matching the maturity date of the HCD PRP loan will allow the project to avoid multiple refinancings and will ensure the City has continued control and involvement in the properties, and their long-term affordability.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

The proposed loan modifications are not subject to CEQA. The action does not qualify as a project under CEQA Guidelines Section 15378(b)(2), and therefore no further environmental review is required.

3 STRATEGIC PLAN:

The creation and maintenance of affordable housing is consistent with the City’s policies and goals of the Successor Housing Agency, City’s General Plan and Housing Element as well as the following City’s strategic goals:

Community Engagement & Well-being
Economic Development
Efficient and Well-performing Government
Housing
Infrastructure & Environment
FINANCIAL IMPACT:

There is no immediate fiscal impact. The proposed loan modifications will support long-term preservation of affordable housing and eventual repayment of the loan principal.

ALTERNATIVE ACTION:

The City Council, acting as the Successor Housing Agency, could choose not to approve the proposed modifications or consider alternate terms for the loans.

ATTACHMENTS AND/OR REFERENCES (IF ANY):

None.

1 Reso No. ______ (CM)
Meeting Date: 070825 SWZ ______ TV ______ CDD ______
RESOLUTION NO. __________ (SHA)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WATSONVILLE IN ITS CAPACITY AS THE SUCCESSOR TO THE

HOUSING ASSETS AND FUNCTIONS OF THE FORMER

REDEVELOPMENT AGENCY OF THE CITY OF WATSONVILLE

AUTHORIZING MODIFICATIONS TO AN OUTSTANDING LOAN TO
PÁJARO VALLEY HOUSING CORPORATION AND ASSUMED BY EDEN
HOUSING INC., FOR THE PAJARO COURT APARTMENTS;

EXTENDING THE LOAN TERM TO MATCH THE HCD LOAN TERM OF
55 YEARS; SUBORDINATING THE LOAN, AND AUTHORIZING AND

DIRECTING THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY

DOCUMENTS NECESSARY TO IMPLEMENT THE LOAN

MODIFICATION AND SUBORDINATION SUBJECT TO LEGAL

APPROVAL

BE IT RESOLVED BY THE SUCCESSOR HOUSING AGENCY OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. Adopting a Resolution authorizing loan modifications does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

2. The City currently has an outstanding loan to Pajaro Valley Housing Corporation, as assigned to Eden Housing, Inc., in the amount of $300,000 for the construction of the Pajaro Court Apartments. The City Council hereby authorizes the following modifications to said loan: extend the loan term to match the HCD loan term of 55 years.

3. The San Francisco Housing Accelerator Fund (SFHAF) will make a loan to Pajaro Court LLC, an affiliate of Eden Housing, to assist with the making of improvements to the Pajaro Court Apartments, so long as the City subordinates its loan to the SFHAF

2 Reso No. ______ (SHA)
Meeting Date: 070825
loan and executes a subordination agreement to evidence the subordination. The City Council hereby authorizes the execution of the subordination agreement.

4. That the Council hereby authorizes and directs the City Manager to negotiate and execute a loan modification and subordination agreement, consistent with the foregoing on behalf of the City of Watsonville, and subject to approval of the City Attorney.

5. That the City Council hereby directs the City Clerk to affix the document(s) to this resolution.
****************************************

1 Reso No. ______ (CM)
Meeting Date: 070825 SWZ ______ TV ______ CDD ______
RESOLUTION NO. __________ (SHA)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WATSONVILLE IN ITS CAPACITY AS THE SUCCESSOR TO THE

HOUSING ASSETS AND FUNCTIONS OF THE FORMER

REDEVELOPMENT AGENCY OF THE CITY OF WATSONVILLE

AUTHORIZING MODIFICATIONS TO AN OUTSTANDING LOAN TO
PÁJARO VALLEY HOUSING CORPORATION AND ASSUMED BY EDEN
HOUSING INC., FOR THE TIERRA LINDA APARTMENTS; EXTENDING THE LOAN TERM TO MATCH THE HCD LOAN TERM OF 55 YEARS;

SUBORDINATING THE LOAN, AND AUTHORIZING AND DIRECTING

THE CITY MANAGER TO NEGOTIATE AND EXECUTE ANY

DOCUMENTS NECESSARY TO IMPLEMENT THE LOAN

MODIFICATIONS SUBJECT TO LEGAL APPROVAL

BE IT RESOLVED BY THE SUCCESSOR HOUSING AGENCY OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. Adopting a Resolution authorizing loan modifications does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

2. The City currently has an outstanding loan to Pajaro Valley Housing Corporation, as assigned to Eden Housing, Inc., in the amount of $250,000 for the construction of the Tierra Linda Apartments. The City Council hereby authorizes the following modifications to said loan: extend the loan term to match the HCD loan term of 55 years.

3. The San Francisco Housing Accelerator Fund (SFHAF) will make a loan to Tierra Linda LLC, an affiliate of Eden Housing, to assist with the making of improvements to the Tierra Linda Apartments, so long as the City subordinates its loan to the SFHAF loan and executes a subordination agreement to evidence the subordination. The City Council hereby authorizes the execution of the subordination agreement.

2 Reso No. ______ (SHA)
Meeting Date: 070825

4. That the Council hereby authorizes and directs the City Manager to negotiate and execute a loan modification and subordination agreement consistent with the foregoing on behalf of the City of Watsonville, and subject to approval of the City Attorney.

5. That the City Council hereby directs the City Clerk to affix the document(s) to this resolution.
***************************************

1 Reso No. (CM)
Meeting Date: 070825 SWZ ______ TV ______ HR ______
RESOLUTION NO. (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATSONVILLE

RATIFYING A MEMORANDUM OF UNDERSTANDING BETWEEN THE
CITY AND THE CONFIDENTIAL UNIT FOR FISCAL YEARS 2025-2028 WHEREAS, in accordance with provisions of the Myers-Milias Brown Act (Government Code section 3500 et seq.), City of Watsonville's Resolution No. 56-08 (CM), and City of Watsonville Administrative Rule V.1.1., the bargaining team from the City met and conferred in good faith with the bargaining team from the Confidential unit regarding the terms and conditions set forth in the Memorandum of Understanding, a copy of which is attached hereto and incorporated herein by reference; and WHEREAS, the Council of the City of Watsonville after reviewing the Memorandum of Understanding hereby determines to ratify the Memorandum of Understanding.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. That the Council finds that adopting a Resolution approving and authorizing the Memorandum of Understanding between the City and the Confidential unit does not meet CEQA’s definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

2. That the Memorandum of Understanding between the City and the Confidential Unit, with term from July 1, 2025, to June 30, 2028, attached hereto marked Exhibit “A,” and incorporated herein by this reference, is hereby ratified. ********************************

Exhibit A

Exhibit A

Exhibit A

Exhibit A

Exhibit A

Exhibit A

Exhibit A

Exhibit A

Exhibit A

Exhibit A

Exhibit A

Exhibit A

Exhibit A

Exhibit A

Exhibit A

Exhibit A

1 Reso No. (CM)
Meeting Date: 070825 SWZ ______ TV ______ HR ______
RESOLUTION NO. __________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATSONVILLE

RATIFYING A MEMORANDUM OF UNDERSTANDING BETWEEN THE
CITY AND THE MANAGEMENT UNIT FOR FISCAL YEARS 2025-2028 WHEREAS, in accordance with provisions of the Myers-Milias Brown Act (Government Code section 3500 et seq.), City of Watsonville's Resolution No. 56-08 (CM), and City of Watsonville Administrative Rule V.1.1., the bargaining team from the City met and conferred in good faith with the bargaining team from the Management unit regarding the terms and conditions set forth in the Memorandum of Understanding, a copy of which is attached hereto and incorporated herein by reference; and WHEREAS, the Council of the City of Watsonville after reviewing the Memorandum of Understanding hereby determines to ratify the Memorandum of Understanding.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. That the Council finds that Adopting a Resolution approving and authorizing the Memorandum of Understanding between the City and the Management unit does not meet CEQA’s definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

2. That the Memorandum of Understanding between the City and the Management unit, with term from July 1, 2025 to June 30, 2028, attached hereto marked Exhibit “A,” and incorporated herein by this reference, is hereby ratified. ********************************

MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OFWATSONVILLE

AND ITS MANAGEMENT UNIT
2025-2028

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TABLE OF CONTENTS

1.0 COMPENSATION ........................................................................................................... 3

1.1 Salary Adjustment ................................................................................................... ……..3

1.2 Equity and Compaction Adjustment……………………………………………………..3

1.3 Retirement Contribution .................................................................................................... 4

1.4 Administrative Leave......................................................................................................... 5

1.5 Overtime Pay ..................................................................................................................... 5

1.6 Auto Policy ........................................................................................................................ 5

1.7 Bilingual Pay ..................................................................................................................... 5

1.8 Notary Pay ......................................................................................................................... 7

1.9 Longevity Pay…………………………………………………………………….7

1.10 Deferred Compensation…………………………………………………………..7

2.0 INSURANCE .................................................................................................................... 7

2.1 Health Insurance ................................................................................................................ 7

2.2 Excess Disability Insurance ............................................................................................... 8

2.3 Long Term Disability Insurance ........................................................................................ 9

2.4 Life Insurance .................................................................................................................... 9

3.0 LEAVES ............................................................................................................................ 9

3.1 Vacation Leave .................................................................................................................. 9

3.2 Holidays ........................................................................................................................... 10

3.3 Sick Leave ....................................................................................................................... 10

4.0 ENACTMENT ................................................................................................................ 11

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MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF WATSONVILLE

AND ITS MANAGEMENT UNIT
This Memorandum of Understanding (MOU) sets forth the agreement between the City of Watsonville and the City’s Management Unit (Unit) as to all matters within the scope of representation for the employees of the City represented by the Unit. This MOU is authorized by and made pursuant to Council Resolution 56-08 (CM) adopted April 8, 2008 and Rules and Regulations adopted pursuant thereto. The City and the undersigned on behalf of the Unit hereby agree to jointly recommend to the City Council of the City of Watsonville that one or more Resolutions be adopted effectuating the following changes in benefits and other terms and conditions of employment for all the employees in the Unit.

The members of the Unit, by accepting the benefits hereof, agree to be bound by the terms and conditions of this MOU.

This MOU shall become effective July 1, 2025, and shall terminate on June 30, 2028.

All benefits in effect on the date set forth below and not modified by this MOU shall remain in effect for the term of this MOU, except as provided herein.

1.0 COMPENSATION

1.1 Salary Adjustment

1.2 Effective the beginning of the first full period after July 1, 2025 and ratification by Management Unit and City Council approval, each step in the salary range for all employees shall be increased by 3% cost of living increase.

Effective the first full period after July 1, 2026, each step in the salary range for all employees shall be increased by 3% cost of living increase.

Effective the first full period after July 1, 2027, each step in the salary range for all employees shall be increased by 3% cost of living increase.

Equity and Compaction Adjustments
Effective the first full pay period after July 1, 2025, the following classifications will receive the following equity/compaction adjustments:

Assistant Community Development Director: 4.1%
Building Official: 2.7%
Housing Manager: 4.3%

062825Management MOU_2025-2028 Page 4 of 11
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Principal Librarian: 4.8%
Public Works and Utilities Assistant Director: 2.3%

1.3 Retirement Contribution

1.3.1 Miscellaneous Employees Retirement Plan. The City provides the California Public Employees’ Retirement System (CalPERS) 2% @ 55 retirement program plan for Miscellaneous employees hired before July 1, 2011, including CalPERS Section 20862.8 - Credit for Unused Sick Leave.

1.3.2 Miscellaneous Employees Two-Tier Retirement Plan. The City shall provide the CalPERS 2% @ 60 retirement program plan for Miscellaneous employees hired on or after July 1, 2011 or upon effective date of CalPERS contract amendment including CalPERS Section 20862.8 - Credit for Unused Sick Leave. Final compensation for employees hired on or after July 1, 2011 will be based on the average of the highest wages earned in any consecutive 3-year period.

1.3.3 Miscellaneous Employees PEPRA Tier Retirement Plan. Pursuant to California Public Employees' Pension Reform Act of 2013 (PEPRA), the City shall provide the CalPERS 2% at 62 retirement plan for Miscellaneous employees hired on or after January 1, 2013 or as soon as administratively possible. Final compensation will be based on the average of the highest wages earned in any consecutive 3-year period.

1.3.4 Miscellaneous Employees Retirement Contribution. Effective the first full pay period after July 1, 2013the employee will pay the full seven percent (7%) of the employee share effective the first full pay period on or after July 1, 2013.

1.3.5 Miscellaneous Employees PEPRA Retirement Contribution.

Pursuant to California Public Employees' Pension Reform Act of 2013 (PEPRA), Miscellaneous employees hired on or after January 1, 2013 shall pay at least 50% of normal cost of pension or what is determined by CalPERS to be the employee contribution rate.

1.3.6 Retirement Tax Deferment. The City shall maintain the IRS Sec. 414(h)(2) provision allowing employees to make employee retirement contributions with pretax (tax deferred) dollars.

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1.4 Administrative Leave

1.4.1 Current employees shall receive Administrative Leave of 13.5 days (108 hours) per year beginning July 1st. Unused Administrative Leave as of June 30 shall be paid off at the regular rate of pay the succeeding month.

1.4.2 Employer shall pro-rate Administrative Leave up to a maximum of 9 hours per month for new hires and for every month during the fiscal year for which an employee was employed before termination of City service.

1.5 Overtime Pay
Not withstanding that employees are exempt from the FLSA, upon issuance of a Proclamation of a local emergency by the City Council or the Director of Emergency Services pursuant to Chapter 2 of Title 4 of the Municipal Code, Unit employees are eligible for overtime compensation. Such overtime eligibility shall cease when the City Manager determines that the disaster response has ended.

1.6 Auto Policy

1.6.1 Mileage reimbursement for Unit employees shall be at the Federal IRS allowable reimbursement rate.

1.7 Bilingual Pay

1.7.1 Eligibility for Level I Written and/or Conversational Premium Pay:

In order to receive Level I Written and/or Conversational Bilingual Premium Pay employees proficient in the Spanish language must meet the following criteria:
(a) The employee must pass the City’s bilingual competency test as administered by the Human Resources Department on an annual basis to maintain the premium pay. The City Manager may waive the annual testing requirement for individuals upon
recommendation of the Department Head. Annual basis refers to fiscal year; and
(b) The employee is required to serve as an oral interpreter and provide basic written translations on a regular and on-going basis, as certified by the Department Head

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1.7.2 Level I Written and Conversational Premium Pay:
(a) For employees hired after November 1, 2006 the City shall pay a stipend of $250/month, pro-rated for part time employees. (b) Employees eligible for Level I Premium Pay before November 1, 2006 shall receive premium pay equal to five percent (5%) of his/her base salary as of November 1, 2006, with the premium rounded to the nearest dollar, and exclusive of any retroactive wage increases provided under this agreement. A list of each employee’s premium pay under this section will be provided to the Unit. Employees who receive the five percent premium, above, may irrevocably opt into the $250/month stipend specified in (a) above.

1.7.3 Level I Conversational Only Premium Pay:
(a) For employees who become eligible and receive Level I Bilingual Conversational Premium Pay on or after July 1, 2013 the City shall pay a stipend of $75/month, pro-rated for part-time, regular employees.
(b) Employees currently receiving Level I Written and
Conversational Bilingual Premium Pay pursuant to Section 1.8.2 shall continue to receive the premium pay.

1.7.4 Level II Bilingual Translator Premium Pay:

In addition to the Level I stipend for Written and Conversational bilingual competency the City will designate a limited number of staff as Level II Bilingual Translators. Such Level II Bilingual Translators shall perform written translations that are viewed by a large audience of City residents (i.e. City mailers, City Council minutes, inserts in City utility bills, etc.). Level II Bilingual Translators must meet all requirements under Level I prior to applying for Level II consideration. (a) Qualified Level II Translators shall receive the Level I stipend as outlined in 1.8.2 (b) and an additional $100/month.
(b) To evidence competency as a Level II Translator, employees must pass a skills-based test administered by the City to demonstrate competency in written translation.

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1.8 Notary Pay
Employees authorized by their department head to act as a notary for official City business shall receive an additional seventy-five ($75) dollars per month pay. This provision will become effective on the payroll period with a beginning date on or after July 1, 2013.

1.9 Longevity Pay
Any employee with at least 10 years as a regular, benefitted Watsonville employee shall receive a one percent (1%) Longevity Pay Premium. Any employee with at least 15 years as a regular, benefitted Watsonville employee shall receive an additional one-half percent (.5%) Longevity Pay Premium.

Longevity pay will become effective the first full pay period after ratification of the MOU by both the Managers Group and the City.

1.10 Deferred Compensation
Employees may participate in the Deferred Compensation Plan currently.

Employees must contribute to a deferred compensation plan in order to receive the following matching City contributions. The City will match contributions of up to $50 per paycheck to the deferred compensation plan offered by the City effective in the first full pay period after July 1, 2023.

2.0 INSURANCE

2.1 Health Insurance

2.1.1 The City shall maintain in effect current health insurance coverages for all full-time Unit employees in the competitive and general services.

2.1.2 The City shall contribute the following monthly amounts towards health insurance coverage for full time employees defined above in Section 2.1.1

Per employee $1,437.50

2.1.3 If plan contribution increases are necessary for the 2026, 2027, and 2028 plan years, the City and Employees contribution shall be shared equally, provided that increased City and Employee contributions do not exceed $45/month per employee. Increases above $45/month cap are subject to meet and confer process.

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Should insurance plan changes result in City costs below current costs, the intent of the parties is that the savings shall benefit both the bargaining unit and City equally.

2.1.4 Regular part-time employees will be fully covered at the employee only level at the City's expense. The employee shall have the option of covering additional dependents at their own expense. This shall be determined by utilizing the three tier rate which the City has established for the COBRA and other purposes (less any surcharges). To cover one (1) dependent, the employee will pay the difference between the employee only rate and the employee plus one rate. To cover the family, the employee will pay the difference between the employee only rate and the full family rate under the three tiers.

The decision to cover family members shall be made during a one time election when this provision becomes effective. Thereafter, employees may only add or delete family members in accordance with plan rules.

2.1.5 For any member of the Unit who uses all leave due to illness or injury, which is not a Workers' Compensation claim, the City shall maintain the health insurance coverage and pay the premium on behalf of the member for an additional thirty (30) days.

2.1.6 The City and the employees agree to jointly participate in the City Employees Health Committee (CEHC) as outlined in the bylaws dated July 1992.

2.2 Excess Disability Insurance

2.2.1 In the event of job-related injury or illness, the employee will receive the maximum weekly Workers' Compensation benefit as determined by State law. This does not supersede Workers' Compensation laws relating to Public Safety employees.

2.2.2 In addition to this amount, the employee may receive an appropriate amount of accrued sick leave pay to provide for the difference between the established Workers' Compensation amount and the employee's regular gross pay.

2.2.3 The employee may also receive $50.00 per week extra disability coverage in lieu of accrued sick leave pay.

2.2.4 In no event shall the combination of Workers' Compensation benefits exceed the regular gross pay of the affected employee.

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2.2.5 It shall be the responsibility of the employee to notify the Finance Department within three (3) days of the injury or illness if the extra coverage option described in Section 2.2.3 above is to be implemented.

2.2.6 Absent notification to the contrary, the Finance Department will automatically apply accrued sick leave with the established Workers' Compensation amount to equal the employee's gross pay.

2.2.7 The $50.00/week excess coverage shall not apply until the seventh (7th) calendar day following injury or illness event.

2.3 Long Term Disability Insurance
The City shall continue paying the Long Term Disability Insurance premium for the Unit members for the term of the agreement.

2.4 Life Insurance
Life insurance coverage is Fifty ($50,000) Thousand Dollars for all Unit employees and Two Thousand ($2,000) Dollars per dependents.

3.0 LEAVES

3.1 Vacation Leave
1st year 12 days
2nd year 13 days
3rd year 14 days
4th year 15 days
5 - 10 years 16 days
11+ years 22 days

3.1.1 Employees with more than two (2) times their annual vacation accrual on the books shall bring their accrual within the accrual maximum by December 31, 2017. After one year of service, each employee will be expected to take during each year the vacation to which he/she is entitled.

After December 31, 2017, when an employee’s vacation balance reaches two times their annual vacation accrual, the employee will not accrue vacation until the vacation balance is below the accrual maximum. If an employee is denied requested vacation due to the needs of the City, the department must send a memo explaining the situation for consideration by the City Manager prior to the employee reaching the maximum accrual. Only the City Manager may grant temporary exceptions to this section in extraordinary circumstances.

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3.2 Holidays
There shall be fourteen (14) holidays per year as specified below:

January 1 (New Year's Day)
January 21 (Martin Luther King Day)
Lincoln's Birthday (Floating holiday)
Third Monday in February (Washington's Birthday)
March 31 (Cesar Chavez Day)
Last Monday in May (Memorial Day)
July Fourth
First Monday in September (Labor Day)
November 11 (Veterans Day)
Thanksgiving Day
Friday following Thanksgiving (in lieu of Election Day) December 24 (in lieu of Admission Day)
December 25 (Christmas Day)
December 31
Recognized holidays which fall on Saturday shall be observed on the preceding scheduled work day. Recognized holidays which fall on a Sunday shall be observed on the following scheduled work day.

There will be one (1) floating vacation day credited to each employee on Lincoln's Birthday, which may be taken pursuant to the City's leave regulations.

3.3 Sick Leave

3.3.1 Each employee shall accrue sick leave in the amount of one and one quarter (1-1/4) days per month of service (10 hours). Sick leave is payable per City Personnel Rules and Regulations.

The maximum accumulation of unused sick leave is 125 days (1,000 hours). Sick leave accumulated in any calendar year in excess of 125 days (1,000 hours) shall be paid at the rate of 50% of such excess on the first payroll of December. The balance of such unused sick leave is lost and the sick leave accrual is reduced to 125 days (1,000 hours).

3.3.2 Unused sick leave may not be used to delay the date of an employee's disability retirement.

3.3.3 Employees may use up to twenty-four (24) hours per calendar year of their accrued sick leave for the purposes of personal business which shall be subject to the same rules as vacation

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4.0 ENACTMENT
This MOU shall become effective upon ratification by the City Council of the City of Watsonville, and shall remain in full force and effect until June 30, 2028, or until a new MOU has been executed.

MANAGEMENT UNIT

Date___________ _________________________________
Jason Panick, Unit Representative

Date___________ _________________________________
Angelica Jauregui, Unit Representative
Date___________ _________________________________
William Smith, Unit Representative

CITY OF WATSONVILLE
Date____________ _________________________________
Tamara Vides, City Manager
Date____________ _________________________________
City Attorney
Date____________ _________________________________
City Clerk

1 Reso No. ______ (CM)
Meeting Date: 070825 SWZ ______ TV ______ HR ______
RESOLUTION NO. __________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATSONVILLE

RATIFYING A MEMORANDUM OF UNDERSTANDING BETWEEN THE

CITY OF WATSONVILLE AND UNITED PUBLIC EMPLOYEES OF
CALIFORNIA, LOCAL 792 (UPEC/LIUNA) FOR FISCAL YEARS 2025-2028 WHEREAS, in accordance with provisions of the Myers-Milias Brown Act (Government Code section 3500 et seq.), City of Watsonville's Resolution No. 56-08 (CM), and City of Watsonville Administrative Rule V.1.1., the bargaining team from the City met and conferred in good faith with the bargaining team from the United Public Employees of California, Local 792 (UPEC/LiUNA) regarding the terms and conditions set forth in the Memorandum of Understanding, a copy of which is attached hereto and incorporated herein by reference; and
WHEREAS, the Council of the City of Watsonville after reviewing the Memorandum of Understanding hereby determines to ratify the Memorandum of Understanding.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. That the Council finds that Adopting a Resolution approving and authorizing the Memorandum of Understanding between the City and the United Public Employees of California, Local 792 (UPEC/LiUNA) does not meet CEQA’s definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

2. That the Memorandum of Understanding between the City and the United Public Employees of California, Local 792 (UPEC/LiUNA), with term from July 1, 2025 to

2 Reso No. (CM)
Meeting Date: 070825
June 30, 2028, attached hereto marked Exhibit “A,” and incorporated herein by this reference, is hereby ratified.
********************************

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MEMORANDUM OF UNDERSTANDING

BETWEEN
LiUNA MID-MANAGEMENT UNIT
AND

THE CITY OF WATSONVILLE
2025 - 2028
Exhibit A

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TABLE OF CONTENTS

1.0 UNION SECURITY .....................................................................................................................4

1.1 MEMORANDUM OF UNDERSTANDING—DISTRIBUTION ................................................................ 4

1.2 UNION DEDUCTIONS..................................................................................................................... 4

1.3 UNION NOTIFICATION .................................................................................................................. 6

1.4 BULLETIN BOARDS....................................................................................................................... 6

1.5 TIME OFF FOR UNION OFFICIALS.................................................................................................. 6

1.6 BARGAINING UNIT EMPLOYEE INFORMATION .............................................................................. 6

1.7 UNION STEWARDS ........................................................................................................................ 6

1.8 VISITS BY AUTHORIZED UNION REPRESENTATIVES ..................................................................... 7

1.9 UNION ORIENTATION ................................................................................................................... 7

2.0 COMPENSATION .......................................................................................................................7

2.1 SALARY ADJUSTMENTS…….....…………………………………………………………………7

2.2 EQUITY AND COMPACTION ADJUSTMENTS..……………………………..………………………8

2.3 CERTIFICATION PAY..................................................................................................................... 8

2.4 ADMINISTRATIVE LEAVE .............................................................................................................. 9

2.5 COMPENSATORY TIME OFF (CTO) ............................................................................................... 9

2.6 ON CALL/CALL BACK PAY......................................................................................................... 10

2.7 BILINGUAL PAY .......................................................................................................................... 10

2.8 RETIREMENT .............................................................................................................................. 12

2.9 DEFERRED COMPENSATION ........................................................................................................ 13

2.10 LONGEVITY PAY ......................................................................................................................... 13

3.0 INSURANCE............................................................................................................................... 13

3.1 HEALTH INSURANCE................................................................................................................... 13

3.2 EXCESS DISABILITY INSURANCE ................................................................................................ 14

3.3 LONG TERM DISABILITY INSURANCE ......................................................................................... 15

3.4 LIFE INSURANCE ......................................................................................................................... 15

4.0 LEAVES ......................................................................................................................................15

4.1 VACATION LEAVE ...................................................................................................................... 15

4.2 HOLIDAYS .................................................................................................................................. 15

4.3 SICK LEAVE................................................................................................................................ 16

4.4 FAMILY CARE AND MEDICAL LEAVE ACT ................................................................................. 17

4.5 BEREAVEMENT LEAVE ............................................................................................................... 18

5.0 MANAGEMENT RIGHTS........................................................................................................18

5.2 LABOR MANAGEMENT COMMITTEE………...…………...……………………………….…….20

6.0 PEACEFUL PERFORMANCE & LAYOFF PROCEDURES..............................................20

6.1 NO STRIKE .................................................................................................................................. 20

6.2 LAYOFF PROCEDURES................................................................................................................ 21

7.0 MISCELLANEOUS ...................................................................................................................22

7.1 BOOT ALLOWANCE .................................................................................................................... 22

7.2 TOOL ALLOWANCE ..................................................................................................................... 22 Exhibit A

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7.3 TOOL INSURANCE....................................................................................................................... 22

7.4 MILEAGE .................................................................................................................................... 22

7.5 EDUCATION AND CERTIFICATION ............................................................................................... 23

7.6 PESTICIDE CERTIFICATE PAY...................................................................................................... 23

7.7 IRS-125 PROGRAM..................................................................................................................... 23

7.8 IMMUNIZATIONS......................................................................................................................... 23

7.9 UNIFORM ALLOWANCE .............................................................................................................. 23

7.10 PERFORMANCE EVALUATION .................................................................................................. 23

7.11 WORK OUT OF CLASS ............................................................................................................. 23

8.0 DEFINITION OF MID-MANAGEMENT...............................................................................23

9.0 OTHER PROVISIONS..............................................................................................................24

10.0 ENACTMENT ............................................................................................................................24 Exhibit A

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MEMORANDUM OF UNDERSTANDING

BETWEEN

MID-MANAGEMENT UNIT
AND

THE CITY OF WATSONVILLE
2025 - 2028
Pursuant to the Meyers-Milias-Brown Act (“MMBA”) and the City's personnel rules and regulations, the Watsonville Mid-Management Unit, affiliated with Laborer’s International Union of North America (“LiUNA”), Local 792 (hereinafter referred to as the Union), is hereby recognized as the exclusively recognized employee organization for represented Unit employees. This bargaining unit is formally titled the Mid-Managers Unit. Classifications in the bargaining unit are listed in Appendix A.

This Memorandum of Understanding sets forth the agreement between the representatives of the Union and the representatives of the City of Watsonville on all matters contained herein for employees of the City of Watsonville in the Mid-Management Unit. The parties hereto agree to jointly recommend to the City Council of the City of Watsonville that one or more resolutions be adopted effectuating the following changes in the salaries, benefits, and other terms and conditions of employment for said employees in the Mid-Management Unit.

This Agreement shall become effective upon approval from City Council, and shall terminate June 30, 2028.

All benefits currently in effect and not modified by this Agreement shall remain in effect for the term of this Agreement, except as provided herein.

1.0 UNION SECURITY

1.1 Memorandum of Understanding—Distribution
The City will distribute to all Unit members a electronic copy /link of the signed Memorandum of Understanding. When a person is hired in any classification covered by this Memorandum of Understanding, the City shall notify the person that LiUNA 792 is the recognized employee organization. The City will provide that person with a link to the electronic copy of the current Memorandum of Understanding.

1.2 Union Deductions
The City will deduct dues from an employee’s salary or wages in reliance on certification from the Union that it is has and will maintain an authorization, signed by the individual from whose salary or wages the deduction is to be made.

The City shall cancel or change dues deductions in reliance on information provided by the Union as to whether deductions were properly canceled or changed. The Union shall provide the City with a copy of an employee’s signed authorization if a dispute arises Exhibit A

5 7/1/2025 5:36 PM
about the existence or terms of the authorization. Employee requests to revoke or change the terms of an existing authorization shall be directed to the Union.

In the event there is a change to controlling law or regulations, the City and the Union agree to meet and confer over any impacts subject to bargaining in accordance with the Meyers-Milias Brown Act.

The Union will set the amount of membership dues and other lawful deductions and notify the City of these amounts in writing. To the extent required by the Government Code, or otherwise required by law, the City will rely on the information provided by the Union in processing dues deductions for Union members. The City will deduct Union dues in a specified amount based on the information provided by the Union. The Union must provide information on dues deduction authorizations and cancellations/changes on a timely basis, in accordance with state law. The City will process any Union request regarding dues deductions, cancelations, or alterations in the next full pay period following notification.

If an employee submits a payroll deduction authorization change to the City which has not been processed by the Union, the City will direct the employee to the Union promptly.

The City will continue to deduct dues in reliance on the information provided by the Union, until the Union notifies the City of a deduction change authorization.

The Union will maintain records of employee authorizations for dues deductions. The Union will also provide the city with the list of Union employees who have affirmatively consented to or authorized dues deductions. The City will not request the Union to provide a copy of any member’s authorization unless a dispute arises about the existence or terms of the authorization.

Payroll authorization may, at the election of the Union, be for a specific term. The responsibility to enforce this provision lies solely with the Union.

When a member is in a non-pay status for an entire pay period, the City will not deduct any dues to cover that pay period from any future earnings nor will the member deposit with the City the amount that would have been withheld if the member had been in a pay status during that period. When an employee is in a non-pay status during only a part of the pay period and the employee's wages are not sufficient to cover the full dues amount, the City will not deduct any dues to cover that pay-period.

The Union agrees to indemnify, defend, and hold harmless the City, including its officers, representatives, and agents, against all liability arising from any claims, demands, or other action relating to the City's compliance with this Article. This agreement to defend and indemnify includes liability arising from or related to the active or passive negligent acts or omissions of the City, its officers, representatives, and agents, which may be in combination with the active or passive negligent acts or omissions of the Union, its employees, agents, or officers, or any third party. In addition, the Union will refund to the City any amounts paid to it in error after the City provides the Union with supporting evidence of the error.

Exhibit A

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1.3 Union Notification
Except in cases of bona fide emergencies, the Union shall be given reasonable advance written notification of any ordinance, rule, resolution or regulation directly relating to matters within the scope of representation proposed to be adopted by the City Council or management and shall be given the opportunity to meet and confer with the City representatives prior to its adoption.

For vacancies, the City will make every effort to E-Mail all job flyers to employees in addition to maintaining the City’s current circulation and posting practice

1.4 Bulletin Boards
Upon request, the Union shall be provided reasonable designated places on City bulletin boards which
do not interfere with the City's official use of the bulletin board. The Union agrees that notices posted on bulletin boards shall not contain anything which may be construed as maligning and/or derogatory to the City or its representatives. The Union shall be responsible for placement of and removal of outdated posted material.

1.5 Time Off for Union Officials
During the term of this agreement, a reasonable number (not to exceed five) of Union members shall be allowed a reasonable amount of paid release time off for meet and confer or meet and consult sessions scheduled with the City Council’s designated representatives providing there is no disruption of work in the employee's division. The Union shall notify the City Manager in advance of the meeting of the specific members who will be in attendance. Union members shall obtain permission through supervisory channels before leaving their work or work locations.

1.6 Bargaining Unit Employee Information
A comprehensive list of all employees covered by this MOU will be submitted by the City to the Union each month every 120 Days with the following information: Full Name, Employee Number, Job Classification, Bargaining Unit, Department, Work Location (department name and location of employee), Work Phone, Work Email (if available), Personal Email Address, Home Address, Mailing Address, Home Phone, Cellular Phone, Date of Hire and Employment Status (to include date of separation, retirement, etc.). This list should be sent in an electronic format that both the Union and the City agree upon.

1.7 Union Stewards
The Union shall be authorized to designate five (5) employees within the unit as stewards and must furnish a list of these stewards to the Human Resources Department on an annual basis. Stewards shall be allowed a reasonable amount of paid release time for the purpose of representing a unit employee within the steward's area of representation in the filing or processing of grievances or disciplinary appeals as long as there is no interruption of work in the employee's division. Stewards must first obtain permission through Exhibit A

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appropriate management channels before leaving their work or work location for such purposes. There shall be no discrimination, intimidation or coercion of any steward exercising his/her rights under the grievance procedure. Union Stewards are responsible for the full and timely completion of their workload.

Under this section, Stewards are considered Union Representatives except for official notification purposes which must include the paid Union representatives. Time spent in the meet and confer process is not considered to be steward work for the purposes of this section.

1.8 Visits By Authorized Union Representatives
With prior notice to the appropriate Manager, authorized Union representatives shall have access to City employees during off duty time in the non-work hours of City facilities for the purpose of conducting Union business. With prior notice to the appropriate Manager, paid staff of the Union shall be allowed reasonable access to employees during the work period and at the work location to investigate and/or represent employees within the Unit in a grievance or appeal matters. With prior notice to the appropriate Manager, brief, incidental contacts to distribute notices/information, etc., may be allowed during work time only if there is no disruption of work.

1.9 Union Orientation
The City shall allow union representative(s) and/or Union Steward(s) release time to provide a union orientation up to thirty (30) minutes to represented employees. The City will permit each employee scheduled work time to attend the thirty-minute union orientation, if provided after hire date.

As soon as practicable, the City shall notify the Union of any new employee hired or promoted into the Mid-Management unit. The notification shall include the employee’s contact information and date of hire. The Union shall be permitted to reach out directly to the employee to coordinate the thirty-minute orientation time at a mutually agreeable time.

2.0 COMPENSATION

2.1 Salary Adjustments
Effective the first full pay period after July 1, 2025, and ratification by the union and City Council approval, each step in the salary range for all employees shall be increased by a 3% cost of living increase.

Effective the first full pay period after July 1, 2026, each step in the salary range for all employees shall be increased by a 3% (three percent) cost of living increase.

Effective the first full pay period after July 1, 2027, each step in the salary range for all employees shall be increased by a 3% (three percent) cost of living increase.

Exhibit A

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2.2 Equity and Compaction Adjustments
Effective the first full pay period after July 1, 2025, and Union ratification and Council Adoption, the following classifications will receive the following equity/compaction adjustments:

Associate Civil Engineer: 5.6%
Associate Planner: .5%
GIS Coordinator: .1%
Librarian: 6.9%
Property & Evidence Supervisor: 2.6%
Records Supervisor: 2.60%
Revenue Collections Supervisor: 1.6%
Senior Code Enforcement Officer: 6.1%
Senior IT Specialist: 3.2%
Senior Librarian:6.5%
Effective the first full pay period after July 1, 2025 and Union ratification and Council Adoption, the following classifications will see an increase to their respective top step (the lower steps will be adjusted with a 5% delta). This may result in adjustment of step placement for affected employees, provided the employee receives a minimum of 5% salary adjustment:

Circulation Manager: 11.3%
Facilities and Maintenance Supervisor: 10.7%
Senior Civil Engineer: 7.6%
Senior Construction Inspector: 17%

2.3 Certification Pay
Any incumbent in the below classifications who obtains a certification in a grade above that required for the incumbent’s certification level will receive $50/month per additional certification level up to a maximum of $100/month. For purposes of these higher than required certification levels discussed in this paragraph, the following job classifications are eligible to receive this additional certification pay:

Wastewater Operations Supervisor
Water Services Manager
Laboratory Manager
Source Control Manager
Water Services Crew Leader
Water Services Supervisor
Water Operations Supervisor
Integrated Waste Supervisor
Collection Systems Manager
Processing Center Coordinator
Exhibit A

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Supervising Equipment Mechanic
Park Maintenance Supervisor
Senior Integrated Waste Worker
GIS (GIS) Coordinator
Utilities Maintenance Supervisor
IT Analyst I
IT Analyst II
Senior IT Specialist
The City Manager and Department Head shall have the discretion to designate additional classifications eligible to receive certification pay and to designate the type of eligible certification. Certification pay shall be effective on the first full pay period after proof of the certification is received by Human Resources.

2.4 Administrative Leave

2.4.1 FLSA exempt employees shall receive Administrative Leave of (96 hours per year) beginning July 1st. Unused Administrative Leave as of June 30 shall be paid off at the regular rate of pay the succeeding month

2.4.2 Employer shall pro-rate Administrative Leave up to a maximum of 7.86 hours per month for new hires (FLSA Exempt) and for every month during the fiscal year for which an employee was employed before termination of City service.

2.4.3 All s FLSA Exempt employees hired after November 27, 2001, shall receive administrative leave. Any FLSA exempt hired prior to the ratification of this Agreement who chooses not to receive above Administrative Leave may earn overtime. All overtime shall be paid at one and one-half (1-1/2) the regular rate of pay over the forty (40) hour workweek. This option may be chosen annually; however, once an employee elects to participate in Administrative Leave, they may not return to the Overtime Option.

2.4.4 Notwithstanding that employees are exempt from the FLSA, upon issuance of a Proclamation of a local emergency by the City Council or the Director of Emergency Services pursuant to Chapter 2 of Title 4 of the Municipal Code, Unit employees are eligible for overtime compensation. Such overtime shall cease when the City Manager determines that the disaster response has ended.

2.4.5 For purposes of overtime, CTO, vacation, and sick leave accrual, holidays shall be considered as time worked. Employees who work on a holiday shall be entitled to overtime compensation for hours worked provided that all other rules relating to overtime accrual are satisfied.

2.5 Compensatory Time Off (CTO)

2.5.1 Employees choosing the overtime option may accrue up to a maximum of forty (40) hours CTO in lieu of overtime pay. There is no annual cap at any one time of earned CTO.

Exhibit A

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2.5.2 CTO shall accrue at the regular overtime rate of one and one-half (1-1/2) hours of CTO for each hour of overtime worked.

2.6 On Call/Call Back Pay

2.6.1 Weekly On-Call:

Covered employees who are required to be on call shall be compensated at the rate of Two Hundred Eighty ($280) Dollars per week in addition to their regular pay. Covered employees who are called back to work shall receive a minimum of three (3) hours overtime compensation except when such recall is an extension of their regular work day, either before or after the assigned work period.

2.6.2 Daily On-Call:

Employees shall receive $40/day for daily on-call which shall be assigned when it is anticipated that special circumstances may occur that would require work during periods other than the normal work hours. Such special circumstances include forecasts of heavy rains and/or flooding, earthquake and other natural disasters, and special events. Notice regarding the need for on-call status would be given to employees as soon as such need is known but no later than 8 hours prior to the start of the on-call status period. On-Call will first be assigned to volunteers in the classification deemed necessary for the on-call work. If there are insufficient volunteers, daily on-call will be assigned in inverse order of seniority.

2.6.3 Entitlement to on-Call Pay:

Employees who are assigned to be on weekly or daily on-call shall be entitled to on call and recall pay regardless of whether they receive administrative leave or overtime under section 1.3 above.

2.6.4 Call Back and Re-Call Pay.
“Those supervisors\managers who are not designated to be on call or scheduled to work, but who are called back to work for an emergency that poses an immediate threat to health, life, property or environment or in response to critical staffing needs\levels outside of normal working hours at the direction of the Department Head or City Manager are entitled to a minimum of three (3) hours overtime pay up to the amount of the time worked. Written confirmation of the emergency and time worked must be forwarded to Payroll and Human Resources within two weeks of occurrence. Only Department Heads or the City Manager or designee shall have the authority to require employees to report to work when not formally designated to be on call to address an immediate and unexpected threat to health, life, property, environment or in response to a critical staffing need. In cases where the City Manager or Department Head requires an employee who is not on call to report to work when not on-duty, employees shall be entitled to a minimum of three (3) hours overtime pay.

2.7 Bilingual Pay
Exhibit A

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2.7.1 Eligibility for Level I Written and/or Conversational Premium Pay:

In order to receive Level I Written and/or Conversational Bilingual Premium Pay employees proficient in the Spanish language must meet the following criteria:
(a) The employee must pass the City’s bilingual competency test as administered by the Human Resources Department on an annual basis to maintain the premium pay. The City Manager may waive the annual testing requirement for individuals upon recommendation of the Department Head. Annual basis refers to fiscal year; and (b) The employee is required to serve as an oral interpreter and provide basic written translations on a regular and on-going basis, as certified by the Department Head

2.7.2 Level I Written and Conversational Premium Pay:
(a) For employees hired after November 1, 2006 the City shall pay a stipend of $250/month, pro-rated for part time employees.
(b) Employees eligible for Level I Written and Conversational Premium Pay before November 1, 2006 shall receive premium pay equal to five percent (5%) of his/her base salary as of November 1, 2006, with the premium rounded to the nearest dollar, and exclusive of any retroactive wage increases provided under this agreement. A list of each employee’s premium pay under this section will be provided to the Mid Management Unit. Employees who receive the five percent premium, above, may irrevocably opt into the $250/month stipend specified in (a) above.

2.7.3 Level I Conversational Only Premium Pay:
(a) For employees who become eligible and receive Level I Bilingual Conversational Premium Pay on or after July 1, 2013 the City shall pay a stipend of $75/month, pro-rated for part-time, regular employees. (b) Employees currently receiving Level I Written and Conversational Bilingual Premium Pay pursuant to Section 1.6.2 shall continue to receive the premium pay.

2.7.4 Level II Bilingual Translator Premium Pay:

In addition to the Level I stipend for Written and Conversational bilingual competency the City will designate a limited number of staff as Level II Bilingual Translators. Such Level II Bilingual Translators shall perform written translations that are viewed by a large audience of city residents (i.e. City mailers, City Council minutes, inserts in City utility bills, etc.)
(a) Level II Translators shall receive an additional $100/month.

Exhibit A

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(b) To evidence competency as a Level II Translator, employees must pass a skills-based test administered by the City to demonstrate competency in written translation.

2.8 Retirement

2.8.1 Retirement Plan:

The City shall provide the California Public Employees’ Retirement System (“CalPERS”) 2% at 55 retirement plan for employees hired before July 1, 2011.

The City shall continue in effect all the current options including CalPERS Section 20862.8 - Credit for Unused Sick Leave.

2.8.2 Two Tier Retirement Plan:

The City shall provide the CalPERS 2% @ 60 retirement plan for employees hired on or after July 1, 2011 or upon effective date of CalPERS contract amendment including CalPERS Section 20862.8 - Credit for Unused Sick Leave. Final compensation for employees hired on or after July 1, 2011 will be based on the average of the highest wages earned in any consecutive 3-year period.

2.8.3 PEPRA Tier Retirement Plan:

2.8.4 Pursuant to California Public Employees' Pension Reform Act of 2013 (PEPRA), the City shall provide the following CalPERS retirement plan for employees hired on or after January 1, 2013 or as soon as administratively possible:
(a) 2% at 62 formula
(b) Final compensation based the average of the highest wages earned in any consecutive 3-year period

2.8.5 Retirement Contribution:

Effective the first full pay period on or after July 1, 2013, each employee agrees to contribute the full seven percent (7%) of the employee share of retirement costs.

2.8.6 Pursuant to California Public Employees' Pension Reform Act of 2013 (PEPRA), employees hired on or after January 1, 2013 shall pay up to 50% of normal cost of pension or what is determined by CalPERS to be the employee contribution rate.

2.8.7 Retirement Tax Deferment:

The City shall maintain the IRS Sec. 414(h)(2) provision allowing employees to make employee retirement contributions with pretax (tax deferred) dollars.

Exhibit A

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2.9 Deferred Compensation
Members of this Unit may participate in the Deferred Compensation Plan currently in effect.

Employees must contribute to deferred compensation plan in order to receive the following matching City contributions.

The City will match contributions of up to $50 per pay check to the deferred compensation plan offered by the City effective the first pay period in October of 2019.

Effective in the first full pay period after July 1, 2022, the City will match up to $100 per pay check for those with at least 10 years of service with the City of Watsonville as a full time employee and match up to $150 per pay check for those with at least 20 years of service with the City of Watsonville. These amounts are not cumulative.

2.10 Longevity Pay
Any employee with at least 10 years as a regular, benefitted Watsonville employee shall receive a one percent (1%) Longevity Pay Premium.

Any employee with at least 15 years as a regular, benefitted Watsonville employee shall receive an additional one-half percent (.5%) Longevity Pay Premium.

Longevity pay will become effective the first full pay period after ratification of the MOU by both the Union and City.

3.0 INSURANCE

3.1 Health Insurance

3.1.1 The City shall retain in effect current health insurance coverages for all Unit employees. The City shall contribute the following monthly amounts per full time employee towards health insurance coverages:

July 1, 2025 $1,437.50

3.1.2 If plan contribution increases are necessary for the 2026, 2027, and 2028 plan years, the City and Employees contribution shall be shared equally, provided that increased City and Employee contributions do not exceed $45/month per employee. Increases above $45/month cap are subject to meet and confer process Should insurance plan changes result in City costs below current costs, the intent of the parties is that the savings shall benefit both the bargaining unit and City equally.

3.1.3 The City and the employees agree to jointly participate in the City Employees Health Committee (CEHC) as outlined in the bylaws dated July 1992.

Exhibit A

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3.1.4 Implementation of changes in medical insurance will be subject to the meet and confer process between the City and the Unit.

3.1.5 Regular part-time employees will be fully covered at the employee only level at the City's expense. The employee shall have the option of covering additional dependents at their own expense. This shall be determined by utilizing the threetier rate which the City has established for the COBRA and other purposes (less any surcharges). To cover one (1) dependent, the employee will pay the difference between the employee only rate and the employee plus one rate. To cover the family, the employee will pay the difference between the employee only rate and the full family rate under the three tiers.

The decision to cover family members shall be made during a one time election when this provision becomes effective. Thereafter, employees may only add or delete family members in accordance with plan rules.

Regular part-time employees employed on or before December 1, 1998, in the thirty (30) hour category, shall continue to receive full health insurance benefits.

3.1.6 For any member of the Unit who expires all leave due to illness or injury, which is not a Workers’ Compensation claim, the City shall maintain the health insurance coverage and pay the premium on behalf of the member for an additional thirty (30) days.

3.1.7 The City agrees to work with the City Health Committee to continue evaluating alternative and/or tiered health options prior to annual health plan renewal.

3.2 Excess Disability Insurance

3.2.1 In the event of job-related injury or illness, the employee will receive the maximum weekly Workers' Compensation benefit as determined by State Law.

3.2.2 In addition to this amount, the employee may receive an appropriate amount of accrued sick leave pay to provide for the difference between the established Workers' Compensation amount and the employee's regular gross pay.

3.2.3 The employee may also receive Fifty ($50.00) Dollars per week extra disability coverage in lieu of accrued sick leave pay.

3.2.4 In no event shall the combination of Workers' Compensation benefits exceed the regular gross pay of the affected employee.

3.2.5 It shall be the responsibility of the employee to notify the Finance Department within three (3) days of the injury or illness if the extra coverage option described in Section 2.2.3 above is to be implemented.

Exhibit A

15 7/1/2025 5:36 PM

3.2.6 Absent notification to the contrary, the Finance Department will automatically apply accrued sick leave with the established Workers' Compensation amount to equal the employee's gross pay.

3.2.7 The Fifty ($50.00) Dollar per week excess coverage shall not apply until the seventh (7th) calendar day following the injury or illness event.

3.3 Long Term Disability Insurance
The City shall maintain in effect the existing long term disability insurance program for Unit employees at City expense.

3.4 Life Insurance
The City shall provide a Fifty Thousand ($50,000) Dollars per employee life insurance policy upon ratification for the term of this Agreement and Two Thousand ($2,000) Dollars per dependents.

4.0 LEAVES

4.1 Vacation Leave

4.1.1 Each employee shall accrue vacation as specified below:
0 through 5 years of service - 12 days per year
6 through 12 years of service - 16 days per year
13 or more years of service - 22days per year
The maximum vacation accruals shall be two (2) times the annual vacation accrual amount.

Employees with more than two (2) times their annual vacation accrual on the books shall bring their accrual within the accrual maximum by December 31, 2017. After one year of service, each employee will be expected to take during each year the vacation to which he/she is entitled. After December 31, 2017, when an employee’s vacation balance reaches two times their annual vacation accrual, the employee will not accrue vacation until the vacation balance is below the accrual maximum. If an employee is denied requested vacation due to the needs of the City, the department must send a memo explaining the situation for consideration by the City Manager prior to the employee reaching the maximum accrual. Only the City Manager may grant temporary exceptions to this section in extraordinary circumstances.

4.2 Holidays
There shall be fourteen (14) holidays per year as specified below:

January 1 (New Year's Day)
Martin Luther King's Birthday (Third Monday in January) Lincoln's Birthday (Floating holiday)
Exhibit A

16 7/1/2025 5:36 PM
Washington's Birthday (Third Monday in February)
Cesar Chavez Day (March 31)
Memorial Day (Last Monday in May)
July Fourth
Labor Day (First Monday in September)
Veterans Day (November 11)
Thanksgiving Day
Friday following Thanksgiving Day (in lieu of Election Day) December 24 (in lieu of Admission Day)
Christmas Day (December 25)
December 31
Recognized holidays which fall on Saturday shall be observed on the preceding scheduled work day.

There will be one (1) floating vacation day credited to each employee on Lincoln's Birthday, which may be taken pursuant to the City's leave regulations.

Only employees in the Integrated Waste Supervisor and Senior Integrated Waste Worker classifications shall be compensated one and one half (1 ½) times the employee’s hourly rate of pay for each hour worked on a holiday. In addition, the employee shall receive his/her regular rate of pay. This is in recognition that it is the expectation that this position will have to work the majority of City observed holidays. Holiday pay will only be granted when the employee is directed to work on the holiday by the Department Head.

4.3 Sick Leave

4.3.1 Each employee shall accrue sick leave in the amount of one and one-quarter (1- 1/4) days per month of service (10 hours). Sick leave is payable only in the cases of bona fide illness or injury.

4.3.2 The maximum accumulation of unused sick leave is 125 days (1,000 hours). Sick leave accumulated in any calendar year in excess of 125 days (1,000 hours) shall be paid at the rate of fifty (50%) percent of such excess on the first payroll in December. The balance of such unused sick leave is lost and the sick leave accrual is reduced to 125 days (1,000 hours).

4.3.3 In the event of an illness in the immediate family, an employee shall be granted accrued sick leave not to exceed one half of the employee’s annually accrued sick leave. For the purposes of this section, immediate family shall include: a child, which means a biological, adopted, or foster child, stepchild, legal ward, or a child to whom the employee stands in loco parentis, a biological, adoptive, or foster parent, stepparent, or legal guardian of an employee or the employee’s spouse or registered domestic partner, or a person who stood in loco parentis when the employee was a minor child, a spouse, a registered domestic partner, a grandparent, a grandchild, or a sibling.

Exhibit A