Watsonville City Council
December 2, 2025

Lee Road Trail Phase 1 Project
PAGE 2
Thank you again for the opportunity. We look forward to continuing our work with the City of Watsonville and delivering a successful project. If you have any questions or require additional information, please contact Robert Newman at (805) 510-0111 or [email protected].

Sincerely,
Jeff Edwards
Vice President / Government Services Division
(805) 331-4848
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1. Qualifications and Experience
MNS Engineers, Inc. – Park and Trail Project Delivery Expertise MNS Engineers, Inc. specializes in the successful delivery of public agency projects, including park, trail, and recreational facility improvements. With extensive experience managing multidisciplinary projects involving state and federal funding, MNS provides expert construction management, inspection, and environmental oversight to ensure timely, compliant, and highquality project outcomes.

For trail and park projects like the Lee Road Trail Phase 1, MNS offers full-service construction management, including contract administration, stakeholder coordination, and field oversight.

Our team is experienced in delivering projects consistent with Caltrans Local Assistance Procedures Manual (LAPM) requirements to ensure federal compliance. We also manage Disadvantaged Business Enterprise (DBE) and labor compliance in close coordination with City staff and third-party labor compliance consultants.

MNS brings specialized capabilities in managing biological monitoring, archaeological oversight, and Native American monitoring in coordination with regulatory agencies such as CDFW, RWQCB, the US Army Corps of Engineers, and local jurisdictions. Our collaborative approach integrates subconsultant biologists, and geotechnical professionals to implement CEQA mitigation measures, support regulatory reporting, and maintain permit compliance throughout construction.

We emphasize proactive coordination with adjacent property stakeholders (such as school districts and land trusts), adherence to construction windows, and sensitive work near wetlands or within easements. Our experience in preparing Winter Preparedness Plans, overseeing erosion control compliance, and documenting mitigation efforts helps ensure smooth construction operations and environmental stewardship.

MNS is a trusted partner for cities like Watsonville, offering comprehensive project delivery services tailored to complex, grant-funded recreational and trail improvements that demand careful coordination, technical expertise, and regulatory compliance.

Key Personnel
Tommy Munro, PE - Resident Engineer / Project Manager / Construction Manager Tommy Munro is a licensed Civil Engineer (CA No. 88115) with over 15 years of experience in transportation and public infrastructure construction. As a Resident Engineer and Construction Manager with MNS Engineers, Tommy has overseen a wide range of projects including bridge construction, trail and bikeway improvements, ADA upgrades, and federally funded roadway rehabilitation. He is well-versed in Caltrans methodology, Local Assistance Procedures Manual (LAPM) requirements, and environmental compliance oversight, making him a strong fit for managing the Lee Road Trail Phase 1 Project. His expertise includes daily field inspection, contractor coordination, materials compliance, and stakeholder communication on complex, multi-agency projects.

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Highlighted Relevant Project:

Soquel Drive Buffered Bike Lanes – County of Santa Cruz, CA Resident Engineer for a $20M multi-modal corridor improvement project featuring over 5 miles of bikeway enhancements, adaptive signals, pedestrian infrastructure, and ADA upgrades.

Additional Relevant Experience:
2022 Measure D Resurfacing Project – County of Santa Cruz, CA Resident Engineer for a $3.3M roadway rehabilitation effort across 30 roadways, involving paving, rubberized cape seals, striping, and utility adjustments.

Aptos Village Phase 2 – County of Santa Cruz, CA
Resident Engineer for $4M in mixed-use infrastructure improvements including a new railroad crossing, traffic signal installation, storm drain upgrades, and fiber optic work.

Pfeiffer Canyon Emergency Bridge Replacement – Caltrans District 5, CA Construction Inspector on a $35M emergency bridge replacement in a remote location, involving complex steel girder installation, CIDH piles, and daily T&M coordination.

Issa Adawiya – Senior Construction Manager
Issa Adawiya brings over 50 years of hands-on experience in public works construction, including more than four decades with the Los Angeles County Department of Public Works. His deep expertise lies in construction inspection and management of complex infrastructure such as roadways, highways, bridges, retaining walls, and ADA improvements. Issa has a proven track record in overseeing municipal and county capital improvement projects, including roundabouts, sidewalk gap closures, and flood control structures. His focus is on meticulous compliance with state and federal regulations, including Caltrans LAPM documentation, ADA accessibility standards, Buy America provisions, and DBE participation requirements. Issa is known for his comprehensive understanding of construction QA/QC procedures and for serving as a key liaison between agencies, contractors, and regulatory bodies.

Relevant Experience
• Avenue R Widening and Civic Center Streets (Palmdale, CA) Oversaw construction management and inspection of federally funded and Caltransadministered roadway improvements. Ensured complete documentation and compliance with funding agency requirements.
• Municipal Infrastructure Projects (Santa Clarita, Commerce, and other contract cities)
Served as the County’s representative, managing project execution and inspection services. Provided oversight on a range of capital projects including roundabouts, sidewalk and ADA improvements, and drainage enhancements. • Caltrans LAPM and Federal Compliance
Extensive experience with Caltrans Local Assistance Procedures Manual, including preparation and maintenance of required documentation for reimbursement and audit.

Managed DBE goals, Buy America compliance, and federally funded contract requirements.

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2. Project Approach
Project Understanding
The City of Watsonville is preparing to initiate construction of the Lee Road Trail Phase 1 Project, a federally funded, environmentally sensitive multi-use trail and roadway improvement project located within Santa Cruz County jurisdiction. The City has secured grant funding through State Proposition 68 and the federal Department of Transportation, triggering Caltrans oversight and compliance with the Local Assistance Procedures Manual (LAPM). Construction management services, however, will be funded with local funds.

The project includes two main segments of work:
• Harkins Slough Road Improvements, including approximately 460 linear feet of sidewalk and retaining curb, 500 linear feet of curb and gutter, new ADA pedestrian ramps, roadway widening for a 5-foot bike lane, new guardrail installation, wildlife fencing, storm drain modifications, minor grading, roadway patching, and new signage and striping.
• Lee Road Trail Construction, comprising 2,000 linear feet of new 8-foot-wide pervious concrete trail with 2-foot AB shoulders, culvert crossings, wildlife fencing, crosswalk installation, and minor striping and signage.

This project presents several unique features and coordination needs. The trail will be constructed within a combination of County right-of-way and a 20-foot-wide easement acquired from CDFW, with additional temporary construction easements obtained from Pajaro Valley High School. The trail staging area is located on property owned by the Land Trust of Santa Cruz County, who will be conducting their own adjacent construction during the same period.

Careful coordination with the Land Trust and strict adherence to easement boundaries will be required throughout the project.

Multiple regulatory permits have been issued by CDFW, RWQCB, USACE, and the County of Santa Cruz, with mitigation measures that must be incorporated into daily operations. Seasonal work restrictions apply—construction is limited to April 15 through October 15, with the potential to begin April 1 pending RWQCB approval of a Winter Preparedness Plan. Sensitive seasonal wetlands along the alignment restrict access to some areas until May 19.

The project also includes biological monitoring and Native American oversight, and geotechnical verification per previously prepared technical reports. The City has designated approved specialists for these roles, including Eco Systems West and Albion Environmental, and expects the construction management team to coordinate and integrate these subconsultants into project delivery.

MNS Engineers will be providing a part time Resident Engineer and Inspector to manage contract compliance, daily inspection, DBE and labor monitoring (in collaboration with the City’s consultant, The Cummings Group), and coordination with Caltrans, regulatory agencies, and stakeholder groups throughout construction. Close documentation control and timely completion of all LAPM and Caltrans-required forms and checklists will be essential.

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With an engineer’s estimate of $1.7 million and a 90-working day construction window beginning April 1, 2026, the Lee Road Trail Phase 1 project represents a high-profile investment in active transportation and environmental stewardship—requiring a detailed, proactive, and collaborative management approach.

2.1 Project Management - Construction Management (CM) / Resident Engineer Project Oversight & Coordination
• Provide project management from pre-construction through close-out. • Ensure adherence to project budget, schedule, permits, Caltrans oversight, and technical specifications.
• Coordinate regularly with the City, Santa Cruz County inspectors, Caltrans (per LAPM), and stakeholders including the Land Trust of Santa Cruz County and Pajaro Valley High School representatives.
• Facilitate weekly construction meetings, incorporating coordination with the Land Trust’s concurrent project and school access needs.
• Monitor work limits to ensure no encroachment beyond acquired easements or staging areas.
• Schedule & Work Sequencing
• Review contractor construction schedule (90 working days), ensuring work complies with seasonal restrictions, including the Erosivity Waiver window (April 1 – October 15) and RWQCB constraints on wetland areas (post-May 19 access). • Prepare and maintain Winter Preparedness Plan with coordination from the contractor; submit final plan to RWQCB one month prior to construction start. • Submittal & Document Control
• Maintain organized and complete documentation in accordance with Caltrans Local Assistance Procedures Manual (LAPM), including RE file structure and Construction Review Checklist for meetings with Caltrans.
• Coordinate and log submittals, RFIs, change orders, and inspection reports. • Provide public communication support, including stakeholder notifications, construction alerts, and DBE documentation.
• Utility & Easement Coordination
• Confirm all utility adjustments are completed and compliant with plans. • Monitor construction activity to ensure adherence to easement boundaries and temporary construction access agreements, including with Pajaro Valley High School. • Technical Oversight & Contractor Support
• Provide qualified Resident Engineer and Inspector for daily field oversight. • Oversee contractor compliance with technical specifications, Special Provisions, and Certificate of Compliance requirements.

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• Engage geotechnical engineer (per Pacific Crest report) for field observations and compaction testing.
• Ensure timely resolution of technical gaps, unforeseen field conditions, and compliance issues.
• Environmental, Cultural & Permit Compliance
• Coordinate with approved project biologist to conduct habitat surveys, training, and required reporting per CDFW, RWQCB, and ACOE permits.
• Ensure compliance with permit mitigation measures, including coordination with Watsonville Wetlands Watch on planting schedule.
• Coordinate with City hired Tribal Representatives on observations during required field obligations pursuant to native American provisions.
• Ensure the Develop Construction Monitoring Plan for Cultural Resources and Human Remains developed by Albion is implemented in the field. • MNS staff, with training from ESW, will serve as the designated construction monitor to reduce ESW’s field presence during not critical times outlined in ESW proposal, with the ESW biologist remaining on-call for species identification or relocation. • DBE and Labor Compliance
• Monitor contractor compliance with DBE requirements (16% goal), coordinate with City’s labor compliance consultant (Cummings Group).
• Ensure contractor submits all required DBE and labor documentation in accordance with LAPM.
• Notify City of any compliance issues immediately.
• Federal and Caltrans Oversight Support
• Prepare for and attend three Caltrans oversight meetings completing construction review checklists.
• Ensure all project documentation meets Caltrans requirements for federally funded construction oversight, even though CM scope is locally funded. • Land Trust of Santa Cruz County Coordination
• Attend preconstruction and regular construction meetings with representatives from the Land Trust to coordinate overlapping project activities. • Confirm staging area boundaries and usage terms with the Land Trust prior to contractor mobilization.
• Coordinate contractor access, delivery schedules, and any shared use of site access routes to avoid conflicts with the Land Trust’s concurrent construction project. • Communicate construction progress, schedule changes, and site limitations to ensure ongoing coordination and minimize disruption to Land Trust operations. • Document all coordination efforts, including meeting minutes and correspondence, and provide updates to the City on key agreements or concerns raised by the Land Trust. • Serve as the point of contact between the City, contractor, and Land Trust for resolving field conflicts related to staging, safety, or schedule overlaps. • Ensure all work within or adjacent to the Land Trust’s property is performed in compliance with agreed conditions and access limitations.

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• Watsonville Wetlands Watch (WWW) Mitigation Coordination • Coordinate with the Watsonville Wetlands Watch (WWW), a non-profit environmental group responsible for implementing the project’s wetland mitigation planting adjacent to the 20’ easement along Harkins Slough Road and the east side of the new trail. • Review WWW’s planting schedule, which is expected to begin on September 25, 2026, and align construction activities to avoid conflicts in shared work zones. • Conduct a pre-mobilization meeting with WWW, the City, and the contractor to:
o Define protection measures for completed or sensitive areas. o Clarify access paths, staging limits, and contractor-WWW interface expectations. • Monitor trail construction progress to ensure mitigation planting areas are clear, stable, and accessible for WWW’s work to begin on time.
• Assist with field delineation of mitigation planting zones to prevent encroachment or disturbance by contractor equipment.
• Ensure ongoing communication with WWW during the overlap period to resolve any access, scheduling, or site condition issues.
• Document all coordination activities and provide updates to the City as part of weekly project meetings and construction logs.

2.2 Construction Observation
• Field Oversight & Compliance:
o Provide on-site field oversight to confirm that construction meets project plans, specifications, and safety standards.
o Monitor contractor performance daily and ensure adherence to approved materials and construction methods.
o Ensure best management practices (BMPs) are correctly implemented. • Documentation & Reporting:
o Maintain detailed daily observation reports, including contractor workforce, equipment, and completed work.
o Take and log construction progress photos, ensuring proper documentation of all project phases.
o Submit weekly workday statements to track construction progress and avoid schedule delays.
o Maintain and submit a set of “as-built” plans documenting changes made during construction.
o Manage Project documentation consistent with Caltrans LAPM. • Quality Assurance:
o Verify that materials used meet required standards and specifications. o Ensure the contractor follows technical requirements. o Provide technical guidance and quality assurance, ensuring workmanship meets City standards.
• Resident & Public Coordination
o Ensure contractors are providing stakeholder notifications regarding construction schedules and traffic impacts.

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2.3 Geotechnical Observation / Compaction Testing (Pacific Crest Engineering) MNS, in coordination with Pacific Crest Engineering, will provide comprehensive materials testing and field verification services to ensure construction quality, specification compliance, and documentation of all critical work elements associated with the Lee Road Trail Phase 1 Project. Testing services will be performed on a time-and-materials basis under prevailing wage requirements, with certified payrolls provided to the City.

The materials testing program will include the following anticipated scope:
• Subgrade and Embankment Verification: Approximately 30 days of field compaction testing to verify proper moisture content, density, and conformance with project specifications. This includes inspection of the over-excavation bottom prior to fill placement and the preparation of six compaction curves to establish project-specific density targets.
• Hot-Mix Asphalt (HMA) Sampling and Testing: Field sampling and laboratory testing during approximately 2 days of paving operations, including maximum theoretical density testing, to confirm compliance with Caltrans and project standards. • Pervious Concrete Testing: Sampling and testing of pervious concrete materials over 3 days of placement. Testing will include aggregate gradation, bulk density and void content, specific gravity and absorption, and field infiltration testing in accordance with ASTM E329. • Reporting and Documentation: Preparation of test reports, summaries, and project documentation to support acceptance decisions and regulatory compliance. Oversight and quality control will be provided by a licensed Principal Engineer, with daily testing activities performed by certified field technicians and supervised by a technician lead.

Pacific Crest will coordinate closely with the construction management team to ensure testing activities are scheduled in alignment with construction progress. Results will be reviewed with the City and project team to verify compliance before subsequent work proceeds.

The Opinion of Probable Cost (OPC) for these materials testing services includes labor, testing, reporting, and project administration. Actual costs will be based on the services performed, and no work beyond the authorized scope will be conducted without written approval from the City.

2.4Biological Monitoring (Ecosystems West Consulting Group) MNS will retain Eco Systems West (ESW), an RWQCB- and CDFW-approved biological consultant, to provide full environmental support throughout the duration of the Lee Road Trail Phase 1 project. ESW has long-standing experience with the project and associated permitting agencies and will perform biological monitoring in accordance with applicable permits, mitigation measures, and the project’s sensitive habitat context. The scope of biological services includes the following tasks:

Task 1: Qualification of ESW Biologists
• Submit qualifications for agency-approved biologists to USFWS, CDFW, RWQCB, USACE, and Santa Cruz County, or to MNS for submittal, no later than 30 days prior to construction.
• Biologists are experienced with the species and habitats relevant to the Lee Road Trail corridor.

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Task 2: Environmental Training
• Subtask 2.1: Prepare environmental training materials aligned with permit conditions and sensitive species protection protocols.
• Subtask 2.2: Conduct up to four (4) environmental training sessions for contractor and MNS personnel, including crew changes, prior to or during construction. • Training includes identification of sensitive species, habitat avoidance strategies, and permit compliance measures.
• Provide training materials and on-site compliance binders to MNS and the contractor.

Task 3: Preconstruction Surveys for Sensitive Habitats and Wildlife Species • Conduct preconstruction field surveys to identify sensitive habitats (e.g., wetlands, coastal scrub) and wildlife species (e.g., CRLF, WPT, nesting birds). • Identify and flag environmentally sensitive areas (ESA) and oversee installation by the contractor of silt fencing or buffers as needed.
• Coordinate directly with the contractor to support proper fencing and avoidance measures.

Task 4: Breeding Bird Surveys
• Perform nesting bird surveys between February 1 and August 31 for any vegetation removal or ground disturbance.
• Establish and monitor appropriate buffers around active nests; if no disturbance is observed, reduced buffers may be applied per biologist judgment.

Task 5: Biological Monitoring
• Provide biological monitoring during initial clearing, grubbing, and earthwork in sensitive areas.
• Conduct daily monitoring, morning checks, and/or weekly site checks based on construction activity and resource sensitivity.
• Monitoring will be billed on a time-and-materials (T&M) basis, with actual effort adjusted based on contractor adherence to environmental measures. • If appropriate, ESW will train a construction monitor (MNS or contractor staff) to support compliance, enabling reduced ESW field presence after initial disturbance. • ESW biologist remains on-call for species identification or relocation that the construction monitor is not authorized to perform.

Task 6: Project Documentation
• Maintain monitoring logs, field notes, GPS records, and photo documentation throughout the project.
• Submit monitoring summaries and permit compliance documentation to MNS and the City. • Prepare and submit final reports as required by RWQCB, USACE, and USFWS at project completion and for annual reporting (by May 31).

Task 7: Project Management and Coordination
• Coordinate closely with MNS, the City, contractor, and regulatory agencies. • Provide ongoing schedule updates and advance notice of biological constraints to assist with project planning and cost control.
• Respond to schedule changes, emerging site conditions, or field adjustments that may affect environmental compliance.

Biological Monitoring Assumptions: To help manage and reduce biological observation costs, ESW has based its estimate on a conservative construction schedule, including 39 days of full or partial monitoring and 14 days of weekly site checks. Actual monitoring will be EXHIBIT A1- SCOPE OF SERVICES

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performed on a time and materials (T&M) basis and may be reduced if the contractor and City maintain protective buffers around active nest sites and follow permit conditions. Where appropriate, ESW may train a construction monitor to support ongoing compliance, allowing ESW to transition to periodic check-ins after initial ground disturbance. Monitoring needs will depend on the contractor’s progress, site conditions, and discovery of sensitive species, with ESW remaining available on-call for critical biological support.

2.5 RWQCB Permit Implementation (MNS)
Annual RWQCB Reporting / Winter Preparedness Plan
• Coordinate with the City, and project biologist to prepare the Annual Report required under the RWQCB Section 401 permit for Phase 1.
• Submit the completed report to the City for review and submittal to RWQCB no later than May 31, 2026.
• Maintain supporting documentation throughout construction to ensure timely and accurate reporting.
• Facilitate coordination among subconsultants and City staff to ensure comprehensive and consistent content.

Winter Preparedness Plan
• Review and prepare final the Winter Preparedness Plan in coordination with the City and contractor using the City’s draft plan as a starting point. • Submit final plan to RWQCB at least one month prior to construction start (target date:

March 1, 2026) to enable April 1 mobilization.

This proposal excludes any water quality sampling or laboratory analysis for site discharges.

Per the RWQCB Section 401 Water Quality Certification (dated March 3, 2025), it is our understanding that the project will be covered under an Erosivity Waiver and therefore not subject to Construction General Permit sampling requirements, provided all seasonal restrictions and erosion control measures are met. MNS will oversee BMP installation and conduct visual inspections but will not perform discharge sampling or water quality testing.

2.6 Archaeological Support (Albion Environmental)
MNS Engineers, Inc. has coordinated with Albion Environmental to confirm their role and scope of services for the Lee Road Trail Phase 1 Project. As a certified DBE firm with a deep understanding of the project’s cultural and environmental context, Albion will provide targeted support consistent with regulatory requirements and previously completed work. • Cultural Resources Technical Support: Albion previously prepared the Archaeological Treatment Plan (ATP) for this project. This plan is already on file with the City and will be incorporated into the project compliance documentation. As such, preparation of a new ATP is excluded from Albion’s scope. • Compliance Confirmation for Archaeological Monitoring: Based on Albion’s review of CR-1b and the project footprint, archaeological monitoring is not anticipated for Phase 1 due to the project’s distance from the documented archaeological site boundary (CA-SCR-107). Therefore, archaeological field monitoring and subsequent reporting are excluded from Albion’s scope at this time.
• Develop Construction Monitoring Plan for Cultural Resources and Human Remains (CR-1.c):

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Prior to the start of ground-disturbing activities, Albion Environmental will prepare a Phase I Construction Monitoring Plan outlining protocols for archaeological and Native American monitoring. The plan will include: monitoring requirements and schedules; coordination with interested Native American tribes to determine participation and rotation; a summary of known archaeological resources and likely artifact types; excavation and soil sampling procedures; protocols for discovery and halting work if cultural resources are encountered; and provisions for reducing or discontinuing monitoring if warranted. The plan will also define procedures for addressing unanticipated discoveries in compliance with Section 106 (NHPA) and CEQA (Section 15064.5), and provide guidance for post-construction Monitoring Report requirements. • Cultural Resources Sensitivity Training (CR-1.e / Section 106 Special Condition 2):

Albion Environmental will develop and deliver a Cultural Resources Sensitivity Training to all construction personnel prior to the start of work and as new staff are added. The training will cover cultural resource types, applicable laws, discovery protocols, safety procedures, and monitor contact information. Albion will retain documentation of all personnel trained. • Regulatory Coordination Support: Albion will be available to assist the City and MNS with cultural resource compliance questions related to CEQA/NEPA, including alignment with the adopted IS/MND (SCH No. 2020120466), County adoption (March 12, 2021), and NOD (August 15, 2022). Support may also include interpreting the October 19, 2020 cultural resource acceptance letter and its relevance to Phase 1. These services may be provided on an added time and materials basis.

2.7 Native American Monitoring Coordination (By Others) • Coordinate with the City-contracted Native American monitor to ensure their presence during all ground-disturbing activities, as required by project permits and cultural resource commitments.
• Facilitate construction personnel awareness by supporting cultural sensitivity training led by the monitor.
• Ensure the Native American monitor is integrated into the construction schedule and activities to avoid delays.
• Maintain open communication with the monitor and City staff to document and address any findings or concerns in accordance with the project's Mitigation Measures and permit conditions.

By implementing a proactive and structured approach, the MNS team will ensure that the project is delivered on time, within budget, and to the highest quality standards, while minimizing public disruptions and maximizing efficiency.

3. Cost and Schedule Control
Project Oversight and Management
Tommy Munro will serve as the Resident Engineer / Construction Manager, supported by a designated Field Observer to be identified prior to the start of construction. The MNS team will lead all construction management activities for the Lee Road Trail Phase 1 Project, ensuring strict adherence to schedule, regulatory requirements, and local, state, and federal standards.

This includes proactive oversight of contractor performance, environmental compliance, and coordination with agencies such as Caltrans, RWQCB, and Santa Cruz County. Our approach EXHIBIT A1- SCOPE OF SERVICES

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emphasizes consistency, responsiveness, and clear communication to keep the project on track and within budget.

This proposal is based on the City's projected construction duration of 90 working days (April– September 2026), plus preconstruction activities starting in March 2026 and one month of closeout.

Schedule Control
Managing the project timeline effectively is critical to ensure timely delivery. The team will implement the following schedule control measures:
• Baseline Schedule Review: Conduct a detailed review of the contractor’s baseline schedule to ensure feasibility, accuracy, and constructability. • Proactive Schedule Monitoring: Continuously track project progress against the baseline schedule, identifying potential delays early.
• Three-Week Look-Ahead Schedules: Require the contractor to submit and review updated schedules weekly, comparing planned vs. actual progress. • Critical Path Analysis: Evaluate scheduling impacts, focusing on activities that affect the project's critical path to prevent unnecessary delays. • Coordination and Communication: Conduct weekly progress meetings to discuss work progress, address scheduling conflicts, and implement corrective actions as needed.
• By treating the schedule as a dynamic management tool, the MNS team will proactively flag and resolve potential schedule risks before they escalate, ensuring smooth project execution.

Budget Control
The MNS team will implement strict budget controls to prevent cost overruns while maximizing efficiency. Key budget control measures include:
• Detailed Cost Tracking: Maintain a project cost tracking system, monitoring expenditures, and ensuring they align with the approved budget. • Change Order Management: Closely review and negotiate change orders to control scope creep and avoid unnecessary expenses.
• Progress Payment Oversight: Track contract item payments, extra work, and quantity overruns/underruns to ensure accurate financial reporting. • Cost Impact Mitigation: Identify cost-saving opportunities throughout the project and coordinate with stakeholders to implement budget-conscious solutions. • Michael will work closely with the contractor and project team to resolve disputes at the lowest level, minimizing cost escalation and keeping financial risks under control.

Material Certification – Table 6-2.3 Project Specifications As the Construction Management (CM) firm for the Lee Road Trail – Phase 1 project, our role does not include independent testing or special inspection of the materials listed in Table 6-2.3.

Compliance with applicable project requirements will be documented primarily through the Contractor’s submittals, certifications, and third-party test reports. The CM team will review and EXHIBIT A1- SCOPE OF SERVICES

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verify this documentation, confirm that required testing has been completed by qualified agencies, and establish witness points for critical materials and installations — such as pervious concrete — to ensure that all verification required by the project specifications and permits is properly completed before acceptance.

Budget Sensitivity and Cost Management
MNS recognizes the City’s budget constraints for professional support services on this project and has structured our proposal with cost efficiency as a guiding priority. To reduce overall costs while maintaining comprehensive oversight, we have combined the Resident Engineer, Construction Manager, and Construction Observation roles under a single responsible professional. This consolidated approach streamlines project management, minimizes staffing overlap, and ensures consistent communication and decision-making in the field. We have further reduced total hours to align with the targeted 90-day construction window and structured environmental monitoring and geotechnical services on a time-and-materials basis, so the City only pays for services actually required. In addition, MNS will work closely with the contractor and subconsultants to avoid schedule delays, proactively identify cost-saving opportunities, and maintain transparent cost tracking throughout the project. This focused and efficient structure is designed to keep total CM expenditures within the City’s available budget while still meeting all federal, state, and permit compliance requirements.

Subconsultant Markup
In response to the City’s request, MNS has reduced the markup on all subconsultant services to 10%. This reduced rate is reflected in the fee schedule and final cost proposal and is intended to help keep total construction management costs within the City’s available budget.

Conclusion
The MNS staff team will serve in the roles of Resident Engineer, Construction Manager (CM), and Field Observer, bringing to the project experienced oversight and proactive management to ensure successful and compliant delivery.

Our team is fully prepared to coordinate with the selected contractor, regulatory agencies, and Santa Cruz County Staff and other stakeholders to ensure that all construction activities meet the project’s environmental permit conditions, technical specifications, and Caltrans requirements. We will manage stakeholder coordination with the Land Trust and Pajaro Valley High School, monitor utility and trail alignment constraints, and maintain complete and compliant project documentation per the Local Assistance Procedures Manual (LAPM).

Given the targeted April 1, 2026, construction start date, we are prepared to mobilize promptly and support the City through the preconstruction phase beginning March 2026. Our goal is to deliver the Lee Road Trail Phase 1 Project safely, within scope and schedule, while ensuring compliance with all regulatory commitments and minimizing impacts to surrounding properties and agencies.

Attachments:

Fee Schedule / Cost Proposal
Pacific Crest Engineering Subcontract Proposal
EcoSystems West Consulting Group Subcontract Proposal
Albion Environmental Subcontract Proposal
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mnsengineers.com

4. Fee Schedule / Cost Proposal

Resident Engineer /
Construction
Manager /
RWQCB
Implementation
Office
Administrator
(1 hr. / day Avg & 40 hrs.
project
Geotechnical
Observation
Biological
Monitoring
Archaeological
Support
Sr Project Manager
$255 $175 $135 LS LS LS $315
Total Resource Hours
Total Resource Costs
MNS Services
Task 2.1- Construction Manager / Construction Inspection (MNS)

2.2.1 Project Imitation (Precon / Review Plans) 40 $10,200

2.2.2 Observation & Close-out (90 Working Days @ 8hrs day plus 80 hrs. closeout) 800 210 $232,350

2.1.3 Project Oversight / QA QC 80 80 $25,200
Subtotal 840 210 80 1,130 $267,750
Task 2.2 – RWQCB Permit Implementation (MNS)
RWQCB Permit Implementation 12 50 $11,810
Subtotal 12 50 62 $11,810
Construction Support Services
Task 2.3 Geotechnical Observation / Compaction Testing (Pace Engineering)
Geotechnical Observation / Testing
Subtotal $52,102 $52,102 $52,102
Task 2.4 Biological Monitoring (Ecosystems West Consulting Group)
Biological Monitoring
Subtotal $70,620 $70,620 $70,620
Task 2.5 – Archaeological Support (Albion Environmental) Archaeological Support
Subtotal $7,284 $7,284 $7,284
TOTAL 217,260 8,750 28,350 52,102 70,620 7,284 25,200 $409,566 City of Watsonville
Fee Estimate
Professional Services Proposal
Lee Road Trail Phase 1 Project | CIP CT-24-14860
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180 7th Avenue Santa Cruz, CA 95062
(831) 429-6730
www.ecosystemswest.com
July 14, 2025
Robert Newman
MNS
[email protected]
(661) 510-0111 Cell
Subject: Scope of Work and Cost Estimate to provide Biological Monitoring Services for the Lee Road Trail Project, Phase 1.

EcoSystems West Consulting Group (ESW) is pleased to provide this scope of work and cost estimate (Attachment A) for biological monitoring services associated with construction and construction management of the Lee Road Trail Project, Phase 1. EcoSystems West assisted the City of Watsonville with the assessment of biological resources, including wetlands, and with obtaining agency permits for the project. As such, we are familiar with the permit conditions as well as the biological resources present and potentially present within or near the Phase 1 Project Area.

EcoSystems West has had the pleasure of working with MNS Engineering personnel during repair and maintenance of the Santa Cruz Branch Rail Line for several seasons and are aware of the quality of services that your company provides. We look forward to working with you on this project.

PROJECT UNDERSTANDING
The Lee Road Trail Project involves the construction of a pedestrian and bicycle trail, with Phase 1 extending from Pajaro Valley High School to the entrance of Watsonville Slough Farm, skirting the edge of the California Department of Fish and Wildlife (CDFW) Ecological Reserve (Reserve). An easement has been obtained from CDFW for the portion of the trail that encroaches on the Reserve and all work will occur within or outside of the easement and will not encroach further into the CDFW Reserve.

ESW will assist MNS with ensuring compliance with all permits related to biological resources including:
• US Army Corps of Engineers (Corps) Section 404 of the Clean Water Act (CWA) Nationwide Permit (NWP)
• Enclosure 1 from USFWS including the Biological Opinion (BO) and Incidental Take Permit (ITP) for California Red-Legged Frog (CRLF)
• Regional Water Quality Control Board (Regional Board) Section 401 of the CWA Water Quality Certification (WQC), and
• County of Santa Cruz (County) Conditions of Approval (COA), Mitigation and Monitoring Plan (MMRP), Coastal Development Permit (CDP) and Riparian Exception.

These permits have been issued for the protection of sensitive biological resources including wetlands and sensitive wildlife species and their habitats. Sensitive wildlife species that may be present within or near the Phase 1 Project Area include CRLF, western pond turtle (WPT), breeding birds, roosting bats (unlikely during Phase 1 due to the absence of trees within the Project Area), and San Francisco duskyfooted woodrat (SFDFW). ESW is familiar with the permit conditions that project these resources and will provide the necessary biological monitoring services to ensure Project compliance.

EXHIBIT A1- SCOPE OF SERVICES

Scope of Work and Cost Estimate to provide Biological Monitoring Services for the Lee Road Trail Project, Phase 1 2 SENSITIVE BIOLOGICAL RESOURCES/PRECONSTRUCTION SURVEYS (Tasks 3 and 4) A qualified biologist will conduct preconstruction surveys to mark sensitive habitats in the field and conduct surveys for sensitive wildlife species. Preconstruction surveys will conform to all agency standards and protocols as identified in the permit conditions for the Project. If sensitive wildlife species are observed during preconstruction surveys, the appropriate buffer/s will be marked in the field and provided on digital maps of the resources.

Sensitive Habitats/Wetlands
Phase 1 of the Project is situated in and adjacent to wetland habitats, limited entirely to the northern edge of the Project alignment. ESW will assist MNS with protecting wetland features and other sensitive habitats to the extent feasible by delineating the edge of the habitat in the field during preconstruction surveys.

Vegetation removal and ground disturbance in or adjacent to these sensitive habitats will be minimized.

Erosion, sedimentation, and other water quality impacts will be avoided.

Coastal scrub and habitats for sensitive wildlife species are also considered sensitive habitats. If coastal scrub habitat has expanded into the impact area since habitats were last mapped and/or if sensitive wildlife species are detected during preconstruction surveys, ESW biologists will assist MNS and construction personnel with avoiding and minimizing impacts to these sensitive habitats as described above for wetlands.

A simple plan depicting areas to be fenced off with silt fencing and/or avoided will be prepared by an ESW biologist. The biologist will meet with the contractor in the field and assist with the installation of fencing, as needed.

Sensitive Wildlife
The Project alignment is within dispersal distance of known occurrence locations for the Federally Threatened and CDFW Species of Special Concern (SSC) California Red-Legged Frog (CRLF) and provides upland nesting habitat for the Federally Proposed Threatened and SSC western pond turtle (WPT), which occupies the sloughs near the alignment. These species may be present in the Project’s work areas. Agencyapproved ESW biologists will conduct preconstruction surveys for these species.

It is unlikely that the Phase 1 Trail alignment provides habitat for roosting bats due to the lack of trees along this segment of the trail. Preconstruction surveys for roosting bats will be conducted at the bridge over West Struve Slough and associated riparian habitat. The focus of this survey will be to identify the potential presence of bat maternity roosts, which would require a buffer from construction activities. No direct impacts to roosting bats are anticipated.

San Francisco dusky-footed woodrats and their houses may be present along the Phase 1 trail alignment, although suitable habitat is limited. During preconstruction surveys, an agency-approved biologist will identify and flag woodrat houses, if present, and a 10- to 25-foot buffer for avoidance. If avoidance of houses and the buffer is not possible, encroachment into the buffer will be allowed but microclimate conditions will be retained. If houses cannot be avoided an agency approved biologist will prepare a woodrat relocation plan for approval by CDFW.

For construction activities conducted during breeding bird season (February 1 – August 30), breeding bird surveys are required, primarily targeting ground and scrub nesting birds and birds within the limited riparian vegetation along Harkins Slough Road. ESW biologists will survey a larger areas for raptors, including owls (which nest throughout the year); however, suitable habitat for raptors is largely limited to the trees on Watsonville Slough Farm. Any active nest sites will be buffered according to accepted sources such as PGE 2015. Surveys for tri-colored blackbirds will be conducted concurrently. Burrowing owl surveys will be conducted during all times of the year.

EXHIBIT A1- SCOPE OF SERVICES

Scope of Work and Cost Estimate to provide Biological Monitoring Services for the Lee Road Trail Project, Phase 1 3 BIOLOGICAL MONITORING SERVICES
ESW will provide biological monitoring services, as needed to ensure that sensitive resources are protected during Project Construction and that Best Management Practices (BMPs) are implemented to avoid and minimize impacts.

Qualification of ESW Biologists (Task 1)
At least 30 days prior to Project start, ESW will provide our qualifications for submission for approval by USFWS and CDFW. Our biologists have received agency approval on numerous projects and are known by agency personnel to be qualified biologists with extensive experience with the biological resources present/potentially present along the trail alignment.

Environmental Training (Task 2)
ESW will prepare and provide an environmental training prior to the initiation of construction activities. All construction personnel will receive the training prior to beginning work. Any new crew members that join after work has been initiated will also receive a training prior to beginning work. ESW will provide a sign-in sheet for all personnel to sign documenting completion of the training.

The training will include a description of the sensitive resources present or potentially present along the trail alignment and an outline on how to avoid and minimize impacts to these resources. The training will explain the permits issued for the Project, the permit conditions listed in the permits and how the Project will stay in compliance for the duration of construction. ESW will provide binders of all permits as well as a summary of the key conditions in the permits and the environmental training materials for both MNS and the contractor. This binder will be kept on-site at all times during construction and will be made available to agency representatives in the event that they visit the construction site.

For sensitive wildlife species, the training will include a photo and description of the animal and its habitat, and measures to protect each species during construction.

The agency-approved biologist will train a biological monitor and construction monitor to ensure on-going compliance with permit requirements. The construction monitor will be a member of the MNS team or the contractor as long as they will have a continued presence on the construction site and are willing to accept the responsibility to ensure compliance with permit conditions.

Biological Monitoring (Task 5)
An ESW biologist will provide biological monitoring during initial vegetation removal and ground disturbance in or near sensitive habitat such as wetlands, coastal scrub, and/or habitat for sensitive wildlife species.

The agency-approved biologist will recommend daily monitoring in sensitive areas determined to have high potential for CRLF or WPT and/or during initial vegetation removal and ground disturbance to check the work area for individuals and relocate them out of harm’s way, as needed. After initial clearing and grubbing, the biologist will conduct morning site checks, if warranted, or weekly site checks to ensure on-going compliance with all permit conditions. The trained construction monitor will ensure compliance when the agency-approved biologist or biological monitor is not present. The agency-approved biologist will remain on call at all times in the event that an individual wildlife species moves into the work area and identification and/or relocation are required. The trained construction monitor will not have the necessary approvals to relocate sensitive wildlife species. Instead, stop work, and call the approved biologist.

Biological monitoring may be required of active bird nest sites if found during pre-construction surveys.

Monitoring of active nests sites could allow for reduced buffers if construction is not causing disturbance.

The biologist would monitor the nest while allowing encroachment into the buffer. If disturbance occurs, the EXHIBIT A1- SCOPE OF SERVICES

Scope of Work and Cost Estimate to provide Biological Monitoring Services for the Lee Road Trail Project, Phase 1 4 larger buffer would be reinstated.

Documentation (Task 6)
ESW will document our monitoring efforts with monitoring logs, GPS locations, and photographs.

Documentation of our efforts will be summarized in a report that meets the requirements of the Corps, USFWS, Regional Board, and the County. Annual reports to the Regional Board will be provided by May 31 of each year. A report will be provided to the Corps and USFWS upon completion of the Project. Copies of these reports will be provided to the County and the City of Watsonville.

Project Management and Coordination (Task 7)
ESW will coordinate with the MNS, the contractor, and the City of Watsonville, as needed, on an ongoing basis to ensure efficient prosecution of construction. ESW will ensure that MNS and the contractor have as much advance notice as possible regarding any biological constraints on construction so that MNS and the contractor are able to plan accordingly. Conversely, ESW assumes that MNS and the contractor will notify us of any schedule or location changes in a timely manner. Our goal will be to maintain efficiency across all work areas to minimize costs.

SCOPE OF WORK
Task 1. Qualification of ESW Biologists
Submit our qualifications at least 30 days prior to construction start, either directly to the agencies or to MNS, as preferred.

Task 2. Environmental Training
Subtask 1.1. Prepare Environmental Training Materials
Subtask 1.2. Conduct Environmental Trainings for all MNS and construction crew personnel (up to 4 trainings as new crew members are added)
Task 3. Preconstruction surveys for Sensitive Habitats and Wildlife Species Conduct preconstruction surveys and assist the contractor will installation of silt fencing and buffers, as needed.

Task 4. Breeding Bird Surveys
For activities occurring between February 1 and August 31, conduct breeding bird surveys for active nests and implement protective buffers as needed.

Task 5. Biological Monitoring
Conduct biological monitoring of sensitive areas, including daily monitoring, morning site checks and weekly site checks. Ensure that construction activities do not result in take of regulated species. ESW estimates 39 days of monitoring based on the schedule provided for clearing, grubbing, earthwork, and utilities, some which will only require a morning site check. ESW estimates an additional 14 days of weekly morning site checks based on the total number of weeks estimated for construction. The actual number of days of monitoring will be determined based on the rate of prosecution of work and the need for monitoring of active bird nest sites.

Task 6. Documentation
Document surveys, monitoring efforts, and construction with monitoring logs, and before and after photographs. Prepare reports as required by permits.

Task 7. Project Management and Coordination
Ensure on-going communication and coordination with all stakeholders and maintain efficiency of construction prosecution related to biological resources.

EXHIBIT A1- SCOPE OF SERVICES

Scope of Work and Cost Estimate to provide Biological Monitoring Services for the Lee Road Trail Project, Phase 1 5 Attachment A provides an estimated cost for the work described above. Because of the unknowns associated with the construction schedule and the need for biological monitoring, this estimate is provided with daily rates for morning site checks and biological monitoring. Our biologists will make determinations in the field and coordinate with MNS as to the level of effort required.

CONCLUSION
The EcoSystems West team looks forward to working with MNS on the first phase of this exciting project.

Please review this scope of work and cost estimate and let us know if you have any questions or comments.

Thank you.

EXHIBIT A1- SCOPE OF SERVICES

Attachment A.

Biological Monitoring Services for the Lee Road Trail Project, Phase 1 Cost Estimate
TASKS W. Davilla E. McGinty Wildlife Biologist Biological Monitor
Task 1. QUALIFICATION OF ESW BIOLOGISTS
Submit Qualifications to Resource Agencies for Approval 2 6 Task 2: ENVIRONMENTAL TRAINING
Subtask 2.1: Prepare Environmental Training Materials 2 6 Subtask 2.2: Conduct Environmental Trainings (up to 4) 6 Task 3:CONDUCT PRECONSTRUCTIONSURVEYS
Preconstruction Surveys for Sensitive Habitats and Wildlife Species 8 28 24 Task 4: CONDUCT BREEDING BIRD SURVEYS*
Breeding Bird Surveys (February 1 through August 31) 8 24 24 Task 5: CONDUCT BIOLOGICAL MONITORING IN SENSITIVE AREAS** Conduct Biological Monitoring
(39 full/partial days + 14 weekly morning site checks; see also daily rate) 48 204
Task 6: DOCUMENT SURVEYS AND MONITORING
Subtask 6.1:Document Surveys and Monitoring
Subtask 6.2: Prepare Project Completion and Annual Reports 4 12 12
8 24
Task 7: PROJECT COORDINATIONAND MANAGEMENT
ProjectCoordination and Management 6 24 12 12
TotalHours 6 56 166 276
Rate $180 $170 $140 $110
Subtotal $1,080 $9,520 $23,240 $30,360
TOTAL $64,200
Task 4:CONDUCT BIOLOGICAL MONITORING IN SENSITIVE AREAS** Daily Rate Range Subtask 4.1 Conduct Morning Site Check $330 - $420
Subtask 4.2 Conduct All Day Monitoring $990 - $1,260
* This cost estimate is the based on an assumption that all work would occur during the breeding bird season. ** Number of days of monitoring to be determined based on construction schedule, sensitivity of work areas, and need for monitoring of active nest sites. This number is an estimate and the actual monitoring hours will be based on rate of prosecution of work.

EXHIBIT A1- SCOPE OF SERVICES

July 15, 2025
Robert Newman
Southern California Municipal Services Director
MNS Engineers
Email Transmittal
RE: Proposal to Provide Cultural Resource Management Services for the Lee Road Trail Phase 1 Project in Watsonville, Santa Cruz County, California.

Dear Mr. Newman:

Albion Environmental, Inc. (Albion) is pleased to respond to your request to provide Cultural Resource Management Services for the Lee Road Trail Phase 1 Project (Project). Incorporated in 1997, Albion is a USDOT Certified Disadvantaged Business Enterprise (DBE) through the Santa Clara Valley Transportation Authority (CUCP 50805), a California Certified Micro/Small Business, and a certified Women Business Enterprise (WBE) through the Supplier Clearinghouse for the Utility Supplier Diversity Program of the California Public Utilities Commission (VON 22000095). Albion is well suited to guide the project through the requirements related to cultural resources, as we have conducted all prior Cultural Resource Management Services for the Lee Road Trail Project, working in partnership with the City of Watsonville on the Project.

Our proposal includes a brief project description, background section which includes a discussion of previous cultural resources research and regulatory requirements, scope of work, cost proposal (Attachment 1), DBE-related forms (Attachment 2), and resumes for key team members (Attachment 3).

PROJECT DESCRIPTION
The Project is located within the City of Watsonville in Santa Cruz County, California. The overall Lee Road Trail Project is proposed to be constructed within three phases between April 15 and October 15 over the course of approximately 5 years. The Project proposes to implement the Trails & Bicycles Master Plan and thereby increase access and connectivity for bicycle-use and pedestrian-use on the Lee Road Trail. The Project proposes to create a 1.43-mile-long and 12-foot-wide trail within a public road right-of-way, starting at Harkins Slough Road, running adjacent to the California Department of Fish and Wildlife’s Watsonville Slough Ecological Reserve (CDFW Reserve) on Lee Road, over Struve Slough, and finishing at the intersection of the Monterey Bay Sanctuary Scenic Trail.

The current RFP is for the first phase (Phase 1) of the larger project. Phase 1 includes work on Harkins Slough Road, including, but not limited to road widening, installation of sidewalk, ADA ramps, storm drain modification, patch and repair, installation of wired fencing, minor grading, striping and signing and hydroseeding. Phase 1 also includes work in the area adjacent to Lee Road, including installation of EXHIBIT A1- SCOPE OF SERVICES

ALBION
RE: Cultural Resource Management Services for the Lee Road Trail Phase 1 Project in Watsonville July 15, 2025
MNS Engineers
2 an 8’ wide bike and pedestrian path with 2’ shoulders on each side, installation of culverts, grading, excavation, ADA ramps, wired fencing, striping and signing and hydroseeding. Depths of project impacts during Phase 1 range between 24” along the trail section, to 5–6’ along Slough Road.

BACKGROUND

PREVIOUS RESEARCH
Albion has conducted all prior Cultural Resource Management Services for the Lee Road Trail Project and has worked in tandem with the City of Watsonville on the Project over the duration. Our previous work on the Project included a Phase I Cultural Resource Inventory, development of a Cultural Resources Treatment Plan, and an Extended Phase I and Phase II Study of CA-SCR-107.

In 2020, Albion completed a Phase I Cultural Resource Inventory of the entire Project Area of Potential Effect (APE), which documented that three cultural resources were located in the Project APE. The three cultural resources that overlap with the Project APE are Highway 1 (CA-SCR-334H), the Santa Cruz Branch of the Southern Pacific Railroad (P-44-000377), and the precolonial Costanoan-Ohlone Cemetery Site (CA-SCR-107) (Ross 2020). Highway 1 (CA-SCR-334H) passes over the Project APE rather than intersecting with it directly, and, in any case, in this part of the County it comprises a modern freeway that has entirely replaced the historic highway. Our survey identified no elements of Highway 1 that could be older than 50 years or otherwise constitute historic remnants of old Route 56 that preceded it.

Therefore, there are no cultural resources associated with this recorded site that could be affected by the Project. The historic Santa Cruz Branch of the Southern Pacific Railroad (P-44-000377) crosses the southernmost tip of the APE and, given its age, is potentially eligible under CEQA and the NHPA.

However, no ground disturbing Project activities are planned within the railroad right of way, and the Project will have no potential adverse effects on this resource. CA-SCR-107 is located at the confluence of Watsonville and Struve Sloughs, extending across the entire Lee Road right of way and beyond to the east and west, and comprises remains of a precontact Native American habitation site and ceremonial center dating to ca. 1,500 BP. The site has been listed on the National Register of Historic Places as an individual property since 1976. It contains midden soils with faunal bone, faunal shell, bone tools, shell beads, flaked stone, and ground stone, along with remains of 30–45 human burials. The site was heavily disturbed by development in the 1970s, but there is a possibility that intact deposits remain.

Albion completed a Cultural Resources Treatment Plan for the Project (Murphy et al. 2021), as well as an Extended Phase I Cultural Resource Inventory for a segment of Lee Road north of CA-SCR-107 and for a biological mitigation pond which produced negative results (Nicchitta 2023). Albion also conducted a Phase II Cultural Resource Evaluation of CA-SCR-107 within the Project APE, including a Ground Penetrating Radar (GPR) investigation (Murphy et al. 2023).

Albion’s Phase II Cultural Resource Evaluation of CA-SCR-107 radiocarbon dated the site to 988–1211 cal BP (39 cal BC–739 cal AD) (Murphy et al. 2023). The portions of the site within the APE contained a sparse cultural deposit, consisting of low densities of dietary fauna and lithic debitage, ranging from 0 to 60 cm below surface (cmbs), and was recovered within previously disturbed soils as evident by the presence of modern debris, existing subsurface utilities, and features of the existing built environment found throughout the Project APE. Moreover, no archaeological features or distinct anthropomorphic soils were observed at any time during the investigation. Based on the low density and low variability of the dietary fauna and lithic debitage recovered, and the presence of modern trash encountered during EXHIBIT A1- SCOPE OF SERVICES

ALBION
RE: Cultural Resource Management Services for the Lee Road Trail Phase 1 Project in Watsonville July 15, 2025
MNS Engineers
3 the subsurface testing of the site, CA-SCR-107, as it manifests within the APE, is not an intact archaeological deposit, nor does it contain a contributing element to the site’s listed status on the National Register of Historic Places (NRHP) and California Register of Historic Resources (CRHR).

Based on these findings, it was Albion’s judgment that the Project would not cause a significant impact or an adverse effect on a historical resource (CEQA) or historic property (NHPA), and no further archaeological studies were recommended (Murphy et al. 2023). However, since the APE is located within a well-known archaeological site, there is still potential for intact archaeological deposits or important archaeological features, albeit low, to exist within and near CA-SCR-107. Therefore, Albion recommended that a qualified archaeologist and Native American representative monitor all initial ground-disturbing activities associated within the APE that are within or in close proximity to the site boundary of CA-SCR-107. Prior to construction, we recommended a Project-specific archaeological monitoring plan be created and implemented that provides an overview for where and how monitoring of construction activities will proceed, as well as provide guidance on how the Project will deal with any potential inadvertent discoveries unearthed during construction. These recommendations are in alignment with the existing CEQA mitigation measures, and thus we recommended that the Project follow all the required CEQA mitigation measures that have been provided by the County of Santa Cruz and any subsequent federally mandated mitigation measures derived from the Section 106 process.

CULTURAL RESOURCES REGULATORY REQUIREMENTS
The Project is subject to the California Environmental Quality Act (CEQA), and the County of Santa Cruz (County) is the CEQA Lead Agency for the Project. The Project is also subject to Section 106 of the National Historic Preservation Act (NHPA) and the United States Army Corp of Engineers (USACE) is the federal Lead Agency. On March 12, 2021, the County adopted an initial study/mitigated negative declaration (IS/MND) (State Clearinghouse No 2020120466) for the Project and filed a Notice of Determination at the State Clearinghouse on August 15, 2022. On March 12, 2025, the USACE provided a list of their Special Conditions for the Project. In Table 1, we present the Special Conditions pertinent to Cultural Resources required by USACE under Section 106 of the NHPA, and the Conditions of Approval and Mitigation Measures pertinent to Cultural Resources that are required for the Project under CEQA.

Table 1. Cultural Resources Regulatory Requirements.

Requirement
Section 106 Special Conditions1
2 The permittee shall arrange for a tribal representative or qualified archaeologist to conduct a cultural sensitivity training for all employees who will be working at the site. If additional employees are hired for the project, the permittee shall contact the archaeologist or tribal representative one week prior to these employees’ first day on the project site to arrange cultural sensitivity training for the new employees. Cultural sensitivity training shall include information on how to identify cultural resources and highsensitivity soils and the appropriate protocol for stopping work 1 USACE Letter dated March 12, 2025
EXHIBIT A1- SCOPE OF SERVICES

ALBION
RE: Cultural Resource Management Services for the Lee Road Trail Phase 1 Project in Watsonville July 15, 2025
MNS Engineers
4 within 100 feet of the find and notifying the Corps, a qualified archaeologist, and the appropriate tribal representative. 3 To minimize potential impacts to cultural resources, the permittee shall retain a qualified cultural tribal monitor with experience in Costanoan cultural resources for the project’s ground disturbing activities into native soil. The permittee shall provide this monitor with the construction schedule at least two weeks prior to the start of ground disturbance and give the monitor access to the construction site.

CEQA Conditions of Approval2
II.C.1 Meet all requirements of the Environmental Planning section of the Planning Department, including all requirements of the Cultural Resources Report Review, as stated in the review and acceptance letter dated 10/19/20.

VI.E. Pursuant to Sections 16.40.040 and 16.42.080 of the County Code, if at any time during site preparation, excavation, or other ground disturbance associated with this development, any artifact or other evidence of an historic archaeological resource or a Native American cultural site is discovered, the responsible persons shall immediately cease and desist from all further site excavation and notify the Sheriff-Coroner if the discovery contains human remains, or the Planning Director if the discovery contains no human remains. The procedures established in Sections 16.40.040 and 16.42.080, shall be observed.

VIII – CR-1.a. Prior to any site disturbance, a pre-construction meeting shall be conducted. The purpose of the meeting will be to ensure that the conditions set forth in the proposed project description and permit requirements are communicated to the various parties responsible for constructing the project. The meeting shall involve all relevant parties including the project proponent, construction supervisor, the project Archaeologist, and the Native American Monitor.

VIII – CR-1.b. A California trained Archaeologist and qualified trained Native American Monitor shall be on site during all ground-disturbing activities in the vicinity of CA-SCR-107 and any other areas where monitoring is determined necessary through Native American Consultation and pre-construction testing. Both monitors shall have the authority to stop construction to implement the Archaeological Treatment plan if necessary.

VIII – CR-1.c. A Construction Monitoring Plan for Cultural Resources and Human Remains shall be prepared by a qualified Archaeologist. The formal monitoring plan shall be intended to provide a detailed outline for targeted archaeological monitoring of construction in the project 2 Santa Cruz County Conditions of Approval, Application #: 201188 EXHIBIT A1- SCOPE OF SERVICES

ALBION
RE: Cultural Resource Management Services for the Lee Road Trail Phase 1 Project in Watsonville July 15, 2025
MNS Engineers
5 area. The monitoring plan shall be a standalone document prepared in conjunction with the Archaeological Treatment Plan.

VIII – CR-1.d. In consultation with Native American Tribes and the County, an Archaeological Treatment Plan shall be prepared by a qualified archaeologist for implementation during all ground disturbance associated with the project (including archaeological testing activities)3
. The Archaeological Treatment Plan shall outline the
treatment of archaeological resources encountered during ground disturbance and shall include the following at minimum:
 Background information that summarizes the sensitivity of the project area for archaeological resources and significant Native American Cultural Sites.
 Description of the specific locations and methods of preconstruction archaeological testing activities for the two different construction phases as outlined below:
o Testing shall be undertaken to the maximum depth
of planned project impacts with a Native American
monitor present at all times.
o The goal of this testing shall be to determine if intact archaeological deposits or ancestral human remains
survive in these locations, assess the nature of these
deposits, and recommend any additional protective
measures be implemented.
o Archaeological testing for Phase I on the north side
of Struve Slough shall be comprised of
clearing/mowing of vegetation along with trail
alignment, additional surface surveys to identify any
necessary testing locations, and excavation of a
series of shovel probes to be determined in
coordination with a Native American representative.
o Archaeological testing for Phase 2 on the south side
of Struve Slough shall be undertaken on both sides of
Lee Road, using hand and/or mechanical excavation
methods, in locations determined in coordination
with a Native American representative. Specific care
and instructions should be directed to where the
previously recorded Costanoan-Ohlone Cemetery
3 The Archaeological Treatment Plan for this project has already been prepared (Murphy et al. 2021).

EXHIBIT A1- SCOPE OF SERVICES

ALBION
RE: Cultural Resource Management Services for the Lee Road Trail Phase 1 Project in Watsonville July 15, 2025
MNS Engineers
6 Site (CA-SCR-107) intersects with proposed ground
disturbing project activities.
 Avoidance and preservation in place is the preferred method of treatment. Archaeological resources shall be avoided and preserved in place as much as feasible. Reasonable efforts shall be made to preserve archaeological resources in place or leave in an undisturbed state.
 Describe the methods for identification, evaluation, and treatment of any discoveries (e.g., leave in place and cap based on Native American recommendations).
 Outline the notification procedures given in SCCC Chapter

16.40 for discovery of archaeological resources and human remains.
 If disturbance is unavoidable, the preferred method of treatment would be to record any data necessary to
adequately document the scientifically consequential
information from and about the disturbed historical
resource, and then return all artifacts as close to their original location as possible before capping or covering with soil.

VIII – CR-1.e. All construction personnel working on the project shall receive cultural sensitivity training conducted by a California trained Archaeological monitor and qualified trained Native American Monitor. Cultural sensitivity training shall occur before a person is authorized to work at a project site.

VIII – CR-1.f. Pursuant to section 16.40.040 of the SCCC, if archaeological resources are uncovered during construction, the responsible persons shall immediately cease and desist from all further site excavation and comply with the following notification procedures given in SCCC Chapter 16.40.
 Pursuant to section 16.40.040 of the SCCC, and California Health and Safety Code sections 7050.5-7054, if at any time during site preparation, excavation, or other ground
disturbance associated with the project, human remains are discovered, the responsible persons will immediately cease and desist from all further site excavation and notify the Sheriff-Coroner and the Planning Director. If the coroner determines that the remains are not of recent origin, a full archaeological report will be prepared, and representatives of local Native American Indian groups shall be contacted. If it is determined that the remains are Native American, the EXHIBIT A1- SCOPE OF SERVICES

ALBION
RE: Cultural Resource Management Services for the Lee Road Trail Phase 1 Project in Watsonville July 15, 2025
MNS Engineers
7 Native American Heritage Commission will be notified as required by law. The Commission will designate a Most Likely Descendant who will be authorized to provide
recommendations for management of the Native American
human remains. Pursuant to Public Resources Code section 5097, the descendants will complete their inspection and make recommendations or preferences for treatment within 48 hours of being granted access to the site. Disturbance will not resume until the significance of the resource is
determined and appropriate mitigations to preserve the
resource on the site are established.

SCOPE OF WORK
PHASE 1. MANAGEMENT
Over the course of the Project, Albion will require time for contract management, meetings and correspondence, and data management. An Albion Archaeologist will also attend a pre-construction meeting prior to any site disturbance (CR-1.a). The Project Manager, Doug Ross, will manage the overall Project scope and budget and will be the primary Albion liaison with you. Dr. Ross will be assisted by Albion staff archaeologists.

PHASE 2. CONSTRUCTION MONITORING PLAN
Prior to the start of project-related ground disturbing activities, Albion will prepare a Phase I Construction Monitoring Plan for Cultural Resources and Human Remains (CR-1.c). Monitoring plans typically include information about when archaeological and Native American monitoring will be required for the Project. The Plan shall include monitoring protocols to be carried out during project construction. In preparing the Plan, the County and/or City shall consult with the Native American groups that have expressed interest in monitoring to determine the scheduling of monitors. The Plan will stipulate which Tribe(s) will monitor project-related ground disturbance, and if multiple Tribes will be monitoring, the Plan will include a Native American monitoring schedule. An important element of a plan is description of the known archaeological resources (including the types of artifacts likely be to be encountered during monitoring), as well as the protocol for excavating soils during specific construction tasks. The plan will detail how sampling of the excavated soil will occur, authorizing the monitor to stop work in the event resources are found, and any other logistical information such as providing the monitor sufficient notice of when soil disturbance will occur. The Plan will also include an allowance that the Qualified Archaeologist may reduce or discontinue monitoring within the defined monitoring areas as warranted if it is determined that the possibility of encountering intact archaeological deposits in these areas is low, based on observations of subsurface soil stratigraphy or other factors during initial ground disturbance and in coordination with the Native American monitor(s). The plan will also outline procedures for addressing unanticipated archaeological discoveries, cultural resources, or sacred sites encountered during construction. Procedures will be designed to adequately address the treatment of cultural resources under Section 106 of the NHPA (36 CFR Part 800) and CEQA guidelines (Article 5:

Section 15064.5) should they be discovered during the Project. The monitoring plan will also provide guidance about the Monitoring Report requirements after construction is completed.

EXHIBIT A1- SCOPE OF SERVICES

ALBION
RE: Cultural Resource Management Services for the Lee Road Trail Phase 1 Project in Watsonville July 15, 2025
MNS Engineers
8 PHASE 3. CULTURAL RESOURCES SENSITIVITY TRAINING
Per Section 106 Special Condition 2 and CR-1.e, Albion will provide a qualified archaeologist to develop Cultural Resources Sensitivity Training for the Project. The training will include (1) an overview of the cultural resources that are known to occur in the area, examples of cultural materials commonly found in the region, and procedures and protocols that must be followed upon the discovery of cultural resources and human remains or suspected human remains; (2) a review of the applicable laws and regulations that protect cultural resources and human remains, including penalties for violations; (3) procedures for temporarily halting and redirecting work to permit sampling, identification, and evaluation of possible cultural resources or human remains; (4) safety protocols for working around archaeological and Native American monitors; and (5) contact information for archaeological and Native American monitors.

An Albion Archaeologist will conduct a cultural resource awareness training for the construction crew prior to the onset of work, and as new personnel start work on site, so that all personnel on-site will be fully aware of the kind of cultural resources that may be encountered in the course of the planned construction activities. Such training not only ensures that the construction crew is fully aware of the work being done but also helps ensure that potential interruptions to the work plan are minimized by dealing with them early in the process, rather than attending to them after damage has occurred. Albion will also retain documentation that construction personnel have received the training (i.e. a sign-in sheet acknowledging that they received the training).

ASSUMPTIONS
1) The City and MNS will provide all Project information, including description, site plans, CAD files for all Project design elements.
2) The Construction Monitoring Plan will specifically cover Phase 1 construction activities. 3) The Construction Monitoring Plan will illustrate that the Phase I work does not take place within the vicinity of the known cultural resource (CA-SCR-107), and therefore, per CR-1.b, archaeological monitoring is not required during the Phase 1 work. 4) Per Special Condition 3, the USACE is requiring a qualified cultural tribal monitor with experience in Costanoan cultural resources for the Project’s ground disturbing activities into native soil, regardless of proximity to the known resource (CA-SCR-107). Albion assumes that the City will contract with the tribal monitor directly; Albion will not be required to subcontract a Native American monitor for the Project. The City will also contract with the tribal monitor to provide cultural resources sensitivity training.
5) At the commencement of construction activities, all construction personnel and their supervisors will attend an on-site tailgate meeting on the first day of construction where the Cultural Resources Sensitivity Training will be provided. Subsequent training as new personnel work on the site will also be provided. Albion will only be required to provide up to three Cultural Resources Sensitivity Trainings. Any additional trainings will require a change order. 6) No potentially eligible cultural resources or human remains will be found during construction activities. Any inadvertent discoveries will require a change order.

EXHIBIT A1- SCOPE OF SERVICES

ALBION
RE: Cultural Resource Management Services for the Lee Road Trail Phase λ Project in Watsonville July λο, μκμο
MNS Engineers
σ
ρ) Albion will produce a polished draŌ of the ConstrucƟon Monitoring Plan which will require only minor revisions upon review by the City.

COST ESTIMATE
All work required will be completed on a Ɵme and materials basis not anƟcipated to exceed Χπ,ννν.σν (AƩachment λ). If our proposal is acceptable to you, then please let me know how you would like to establish a formal contract for the work. The terms of this proposal are valid for σκ days. Please contact me at (οοσ) μςσ-κπνσ if you have any quesƟons.

Sincerely,
Sarah Peelo, PhD, RPA
President
AƩachment λ. Cost EsƟmate.

AƩachment μ. Forms.

AƩachment ν. Key Team Resumes.

REFERENCES
Murphy, R., S. NicchiƩa, and C. Lowgren
μκμν Phase II EvaluaƟon of CA-SCR-λκρ for the Lee Road Trail Project.

Murphy, R., S. NicchiƩa, C. Lowgren, J. Farquhar, and P. Rigby μκμλ Cultural Resources Treatment Plan for the Lee Road Trail Project, Watsonville, California.

Prepared by Albion Environmental, Inc. Prepared for Harris & Associates, Inc.

NicchiƩa, S.
μκμν Summary of Extended Phase I Cultural Resource Inventory-Watsonville Lee Road Trail Project.

Ross, D.
μκμκ Phase I Archaeological InvesƟgaƟons for the Lee Road Trail Project, Watsonville, California.

Prepared by Doug Ross. Prepared for Harris & Associates, Inc., Albion Environmental, Inc., Santa Cruz, CA.

EXHIBIT A1- SCOPE OF SERVICES

Attachment 1
Cost Estimate
EXHIBIT A1- SCOPE OF SERVICES

Project Title:

Planning Date
Work To Be Done:

Rate Sheet
Dynamic Pricing Index (Global)
1 2 2 3 3
5 Name Classification Hourly Rate OT Rate Hours Cost Hours Cost Hours Cost Hours Cost Sarah Peelo Principal 5C $ 168.86 $ 168.86 2.5 $ 422 0.5 $ 84 2.0 $ 338 0.0 $ - Douglas Ross Senior Archaeologist 7B $ 146.18 $ 146.18 7.0 $ 1,023 7.0 $ 1,023 0.0 $ - 0.0 $ - Reilly Murphy Senior Archaeologist 8A $ 153.36 $ 153.36 13.0 $ 1,994 1.0 $ 153 11.0 $ 1,687 1.0 $ 153 Nicole Matthews Senior Archaeologist 3A $ 111.19 $ 166.79 11.0 $ 1,223 5.0 $ 556 0.0 $ - 6.0 $ 667 Stella D'Oro GIS/Graphics 9A $ 127.70 $ 127.70 8.0 $ 1,022 1.0 $ 128 5.0 $ 639 2.0 $ 255 Andrew Nicchitta Archaeologist 7D $ 113.23 $ 169.85 5.0 $ 566 0.0 $ - 5.0 $ 566 0.0 $ - $ - $ - 0.0 $ - 0.0 $ - 0.0 $ - 0.0 $ -

46.5 $ 6,249.93 14.5 $ 1,944.70 23.0 $ 3,229.33 9.0 $ 1,075.90 5 # Cost # Cost # Cost # Cost
120.0 $ 84 30.0 $ 21 0.0 $ - 90.0 $ 63
120 $ 84.00 30 $ 21.00 0 $ - 90 $ 63.00
$ 6,333.93 $ 1,965.70 $ 3,229.33 $ 1,138.90
Cultural Resource Management Services for the Lee Road Trail Phase 1 Project, Watsonville, CA
7/15/2025
2025
2025 Standard Rates
No
Construction Monitoring Plan and Cultural Resources
Awareness Training Description
Cost
Vehicle Mileage $ 0.70
Phase 1 Phase 2 Phase 3
Planned
Management
Planned
Monitoring Plan
Cultural Resources
Sensitivity Training
Total Planned
Other Direct Costs - Expenses
Total Planned Planned Planned
Total Costs >
Total ODC Expenses
Total Labor Costs
Native American Consultation Background Research Ethnographic Interviews Monitoring Plan Cultural Resources Treatment Plan Management Labwork Reporting Section 106 Fieldwork Monitoring EIR/EIS Public Other 1 Other 2 Other 3 Other 4 Other 5 EXHIBIT A1- SCOPE OF SERVICES

Attachment 2
Forms
EXHIBIT A1- SCOPE OF SERVICES

PC-36
EXHIBIT 15-G CONSTRUCTION CONTRACT DBE COMMITMENT
CUCP 50805 Sarah Peelo, [email protected]
559.289.0639 $6,333.93 Cultural Resource Management Services EXHIBIT A1- SCOPE OF SERVICES

PC-32
EXHIBIT 9-I DBE CONFIRMATION
Albion Environmental, Inc.

Sarah Peelo
CUCP 50805
Cultural Resources Monitoring Plan and Awareness Training $6,333.93 $6,333.93
Sarah Peelo
President
7/14/2025
EXHIBIT A1- SCOPE OF SERVICES

PC
-33
EXHIBIT 12-B BIDDER’S LIST
Albion Environmental, Inc.
1414 Soquel Ave, Suite 205
Santa Cruz, CA 95062
1997
x
x
x
x
x
CUCP 50805
EXHIBIT A1- SCOPE OF SERVICES

Attachment 3
Key Team Resumes
EXHIBIT A1- SCOPE OF SERVICES

Douglas Ross, PhD, RPA ALBION
Key Personnel Resume July 2025 | 1
Douglas Ross, PhD, RPA
Project Manager
Douglas Ross has been a Project Manager and Principal
Investigator at Albion since 2016, with an emphasis on projects dating to the historic period. This includes projects subject to review under California Environmental Quality Act (CEQA) and Section 106 of the National Historic Preservation Act (NHPA).

Among these projects, he currently serves as Principal
Investigator for the Caltrans-sponsored Olancha-Cartago FourLane Project in Inyo County and the VTA BART Silicon Valley Phase II Project in Santa Clara County. He also serves as Principal Investigator for the Sobrato Campus for Discovery and Innovation Project at Santa Clara University, and cultural resource documentation, evaluation, and mitigation planning at Bear Creek Redwoods Open Space Preserve.

Dr. Ross has worked on a WWII Japanese internment camp, 19th century naval and military sites, a Civil War fort in Virginia, and Spanish colonial households. However, his primary area of expertise is the historical archaeology of the western U.S. and Canada during the late 19th and early 20th centuries, particularly sites associated with Chinese and Japanese immigrants. He is a leading expert on Japanese ceramics recovered from historic sites and the history and the practice of Chinese diaspora archaeology in North America.

Contact
[email protected]
(831) 252-3436 mobile
Expertise
Project Management
CEQA and Section 106 of the NHPA
Site Significance Evaluation
Historical Archaeology
Chinese and Japanese Diaspora
Education
PhD, Archaeology, Simon Fraser
University, Burnaby, British Columbia,
2009.

MA, Anthropology, The College of
William and Mary, Williamsburg,
Virginia, 2002.

BA, Archaeology, Wilfrid Laurier
University, Waterloo, Ontario, 1999.

Registrations and Affiliations
Register of Professional Archaeologists
Society for California Archaeology
Society for Historical Archaeology
Certificates
40-hr HAZWOPER certified; Caltrain
RWP certified; Cal OSHA Lead and
Asbestos Awareness certified

KEY PROJECTS
2018–Present: Caltrans Olancha-Cartago Four-Lane
Project, Inyo County
Principal Investigator and Field Director for documentation, evaluation, and treatment of historic sites in Owens Valley. 2016-Present: VTA BART Silicon Valley Phase II
Project, Santa Clara County
Principal Investigator and Field Director in American Period Archaeology.

EXHIBIT A1- SCOPE OF SERVICES

Reilly Murphy, MA, RPA ALBION
Key Personnel Resume July 2025 | 1
Reilly Murphy, MA, RPA
Precolonial Principal
Investigator
Reilly Murphy has been a member of the Albion team since 2014 and has over 13 years of experience conducting archaeological surveys and excavations in a variety of contexts from the coast, mountains, and deserts of California, the Great Basin, and the American Southwest. In his role at Albion as a Principal Investigator, Mr. Reilly leads Phase I, Extended Phase I, Phase II, and Phase III investigations. He conducts cultural resource monitoring for infrastructure and utility installations, as well as leads field excavations and surveys throughout the Central Coast region. Mr. Murphy authors reports and leads research for numerous and diverse types of Albion projects. He has organized and participated in symposiums for research topics at
professional conferences.

Mr. Murphy worked as a federally contracted archaeologist at Fort Hunter-Liggett in Monterey County where he conducted surveys and subsurface testing over a diverse landscape and in compliance with Section 106 of the National Historic Preservation Act (NHPA). Mr. Murphy is proficient in technical analysis of diverse material types such as lithic, shell, pottery, bone, and basketry. He spent a year at the Fowler Museum, University of California in Los Angeles analyzing precolonial ceramic vessels.

Contact
[email protected]
(310) 621-2154
Expertise
Precolonial Archaeology
Field Management
Shell Bead Analysis
Fire Altered Rock Analysis
Education
MA, Anthropology, California State
University, Los Angeles, 2015.

BA, Anthropology, University of
California, Los Angeles, 2009.

Affiliations
Register Professional Archaeologist
(RPA)
Member, Society for California
Archaeology (SCA)
Member, Society for American
Archaeology (SAA)
Member, San Luis Obispo County
Archaeological Society (SLOCAS)

KEY PROJECTS
2020–2023: Lee Road Trail Cultural Resources Studies
Principal Investigator, Precolonial Resources for project.

Created and implemented field strategy, supervised field work, conducted research, authored final reports.
2021–Present: Cultural Resource Services for Santa Cruz High School
Principal Investigator, Precolonial Resources. Oversight of identification and characterization of precolonial era
cultural resources, as well as research and report writing.

EXHIBIT A1- SCOPE OF SERVICES

1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, December 2, 2025
TO: CITY COUNCIL
WRITTEN BY: PROJECT MANAGER HERRERA
RECOMMENDED BY: PUBLIC WORKS & UTILITIES DIRECTOR LINDBERG APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: AWARD CONTRACT TO MONTEREY PENINSULA ENGINEERING FOR THE LEE ROAD TRAIL PHASE 1, CITY PROJECT NO. CT-24-14860 AND FEDERAL PROJECT NO. 5031(040), IN THE AMOUNT OF $1,683,523, PLUS AN ADDITIONAL 10% CONTINGENCY ($168,352), FOR A TOTAL PROJECT AMOUNT OF $1,8
RECOMMENDATION:

Adopt a resolution awarding a contract to the lowest responsible bidder, Monterey Peninsula Engineering, for the Lee Road Trail Phase 1, City Project No. CT 24-14860 and Federal Project No. 5031 (040), in the amount of $1,683,523, plus an additional 10% contingency ($168,352), for a total project amount of $1,851,875.

BACKGROUND:

The Lee Road Trail project is part of the City of Watsonville Trails and Bicycle Master Plan for the Watsonville Scenic Trails Network approved in November 2012. The Lee Road Trail network will extend 3 miles and provide residents with access to other connection trails like the Lower Watsonville Slough Trail, Manabe-Ow Trail and the 5-mile Watsonville Slough Farm trail. The proposed trail segment for phase 1, will allow pedestrians and bicyclists to travel from the Pajaro Valley High School driveway on Harkins Slough Road 500 feet west to Lee Road, then 2,000 feet south on Lee Road, and connect to the Watsonville Slough Farm (refer to Location Map). When the Harkins Slough Road Pedestrian Bridge over Highway 1 Project is complete, the two projects will provide pedestrian and bicycle facilities that connect Watsonville residents to the high school and Watsonville Slough Farms. Future phases of the Lee Road Trail Project will construct a bridge across Struve Slough and connect to the future Monterey Bay Sanctuary Rail Trail and various trails.

2 There are many projects that are coming together in this area that will significantly expand public access to nature for Watsonville residents, students at Pajaro Valley High School, and the wider community.

Importantly, trail and bridge will be connected to the Community Harvest Gateway trailhead that will include 5 miles of trails and connect Pajaro Valley High School and the City of Watsonville through a fully funded bike and pedestrian trail and bridge over HWY 1 companion project led by the City of Watsonville and scheduled to break ground in 2026.

The City is working with strong partners on this project. Collaborative efforts with the office of Congressman Jimmy Panetta, the Land Trust of Santa Cruz County, the California State Coastal Conservancy, the County Parks Department and the Watsonville Wetlands Watch to fund and or support this project. The office of Congressman Jimmy Panetta, selected this project to receive $1.0 Million dollars to fund the construction costs. The Land Trust of Santa Cruz County has supported this project for the last several years with funding planning/design and construction costs. They funded $70,000 for engineering and $700,000 for construction costs through the Proposition 68 Green infrastructure Grant.

DISCUSSION:

The Public Works & Utilities Department has designed this project to install a new trail near Lee Road and widen Harkins Slough Road to accommodate a bike lane and new sidewalk.

Project highlights and enhancements will include:
 Widening of Harkins Slough Road to accommodate bike lanes with the installation of a new guard rail;
 Installation of new sidewalk, curb and gutter, ADA compliant ramps on Harkins Slough Road in front of Pajaro Valley High School;
 Installation of 2,000 linear feet of an 8’ wide trail parallel to Lee Road  Installation of four culverts to run under trail; and  Installation of four ADA ramps with High Visibility crosswalks and signage.

The City Council adopted Resolution No. 213-25 (CM) approving plans and specifications and called for bids on August 26, 2025. Bids were received, and publicly opened and read on October 16, 2025.

The following bids were received:

Contractor Location Bid
Monterey Peninsula Engr. (MPE) Marina, CA $1,683,523.00 Galeb Paving Inc. Saratoga, CA $1,824,000.00
Granite Rock Company San Jose, CA $1,899,237.00
Anderson Pacific Engr.

Construction
Santa Clara, CA $2,030,825.00
Precision Grade Inc. Salinas, CA $2,253,550.70

3 Engineer’s Estimate $1,925,200.50
Monterey Peninsula Engineering (MPE) is the lowest responsive and responsible bidder with bid at $1,683,523. Their bid was 12.5% below the engineer’s estimate. The project is fully funded and can be awarded to contractor. Staff recommends awarding a contract to the lowest responsible bidder, Monterey Peninsula Engineering, in the amount of $1,683,523, plus an additional 10% contingency ($168,352), for a total project amount of $1,851,875.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

On March 12, 2021, the County adopted a mitigated negative declaration for the Lee Road Trail project.

No changes to the mitigated negative declaration are necessary. The recommended action would not create any additional impacts that have not previously been analyzed, and none of the conditions described in CEQA Guidelines Section 15162 for the preparation of a subsequent EIR have been met.

No substantial changes involving new significant environmental effects or a substantial increase in the severity of previously identified significant effects are proposed, and there has been no change in circumstances. There is no new information about the project that could not have been known at the time of the original project approval that indicates any new significant environmental effects or effects that will be substantially more severe, nor are there new mitigation measures that would substantially reduce one or more significant effects on the environment, or mitigation measures previously found to be infeasible that would, in fact, be feasible and would substantially reduce one or more significant effects of the project. Therefore, nothing further is required under CEQA.

The City hired Harris and Associates to perform the California Environmental Quality Act (CEQA) process under this contract. The CEQA lead Agency is County of Santa Cruz. An Initial Study/Mitigated Negative Declaration was prepared, and the declaration findings were that there is no substantial evidence that the project will have a significant effect on the environment. The expected environmental impacts are documented in the Initial Study and listed in the Mitigation Monitoring and Report Program.

A National Environmental Policy Act (NEPA) document was prepared to ensure compliance with all Federal environmental regulations, per the Grantor’s requirement. Caltrans approved NEPA document on May 8, 2024 and determined that the project is a Categorical Exclusion under 23 CFR 771.117(c); activity (c) (3).

STRATEGIC PLAN:

The project addresses the following Strategic Plan:

Infrastructure & Environment
Public Safety

4 FINANCIAL IMPACT:

The project CIP is currently funded with the following funding sources:

Source Account
Federal Funding from Congressman Jimmy Panetta
District Allocation
$1,000,000 0260-905-7837-14860
State Funding – Prop 68 $400,000 0260-905-7837-14860
Measure D $451,875 0312-972-7837-14860
Total Funding in the CIP Account for construction
costs
$1,851,875
ALTERNATIVE ACTION:

No reasonable alternatives are known at this time.

ATTACHMENTS AND/OR REFERENCES (IF ANY):
1) Location Map

PHASE 1
LEE RD.

TRAIL
Attachment 1

1 Reso No. ______ (CM)
Meeting Date: 120225 SWZ ______ TV ______ PWU ______
RESOLUTION NO. (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WATSONVILLE AWARDING CONSTRUCTION CONTRACT TO

MONTEREY PENINSULA ENGINEERING, A PARTNERSHIP, FOR THE
LEE ROAD TRAIL - PHASE 1, CITY PROJECT NO. CT-24-14860, FEDERAL PROJECT NO. 5031(040), IN THE AMOUNT OF $1,683,523, PLUS AN ADDITIONAL 10% CONTINGENCY ($168,352), FOR A TOTAL PROJECT AMOUNT OF $1,851,875; AND AUTHORIZING AND

DIRECTING THE CITY MANAGER TO EXECUTE SAME
WHEREAS, on August 26, 2025, City Council adopted Resolution No. 213-25 (CM), approving plans and specifications and authorized calling for bids for the Lee Road Trail - Phase 1, City Project No. CT-24-14860, Federal Project No. 5031(040); and WHEREAS, the engineer’s estimate of probable construction cost was $1,925,200.50; and
WHEREAS, pursuant to Title 7, Chapter 14 of the City of Watsonville Municipal Code, the City issued a notice inviting bids and bids were received for the Lee Road Trail Phase 1 project, Project No. CT-24-14860; and
WHEREAS, bids that were submitted by the deadline, were publicly opened live online in the City’s electronic bidding procurement portal, on Thursday, August 16, 2025, at 2 P.M., and later tabulated by the Purchasing Officer for the consideration of the City Manager and submission to the City Council; and
WHEREAS, the City Manager has recommended that the bid from Monterey Peninsula Engineering (MPE), a partnership, [Contractor License #972425], for the Lee Road Trail - Phase 1 City Project No. CT-24-14860, Federal Project No. 5031(040), in the amount of $1,683,523, be accepted as the lowest responsible and responsive bidder, which is 12.5% below the engineer’s estimate for the project.

2 Reso No. ______ (CM)
Meeting Date: 120225

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. On March 12, 2021, the County adopted a mitigated negative declaration for the Lee Road Trail project. No changes to the mitigated negative declaration are necessary. The recommended action would not create any additional impacts that have not previously been analyzed, and none of the conditions described in CEQA Guidelines Section 15162 for the preparation of a subsequent EIR have been met. No substantial changes involving new significant environmental effects or a substantial increase in the severity of previously identified significant effects are proposed, and there has been no change in circumstances.

There is no new information about the project that could not have been known at the time of the original project approval that indicates any new significant environmental effects or effects that will be substantially more severe, nor are there new mitigation measures that would substantially reduce one or more significant effects on the environment, or mitigation measures previously found to be infeasible that would, in fact, be feasible and would substantially reduce one or more significant effects of the project. Therefore, nothing further is required under CEQA. The City hired Harris and Associates to perform the California Environmental Quality Act (CEQA) process under this contract. The CEQA lead Agency is County of Santa Cruz. An Initial Study/Mitigated Negative Declaration was prepared, and the declaration findings were that there is no substantial evidence that the project will have a significant effect on the environment. The expected environmental impacts are documented in the Initial Study and listed in the Mitigation Monitoring and Report Program. A National Environmental Policy Act (NEPA) document was prepared to ensure compliance with all Federal environmental regulations, per the Grantor’s requirement. Caltrans approved NEPA

3 Reso No. ______ (CM)
Meeting Date: 120225
document on May 8, 2024, and determined that the project is a Categorical Exclusion under 23 CFR 771.117(c); activity (c) (3).

2. That the construction contract is hereby awarded to Monterey Peninsula Engineering, a partnership, for the Lee Road Trail - Phase 1, City Project No. CT-24- 14860, Federal Project No. 5031(040), in the amount of $1,683,523, plus an additional 10% contingency ($168,352) for unforeseen change orders for a total project amount of $1,851,875, in the form on file in the Office of the City Clerk.

3. The City Manager is hereby authorized and directed to execute said construction contract for and on behalf of the City of Watsonville with minor revisions that may be approved by the City Manager and the City Attorney. ************************************

1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, December 2, 2025
TO: CITY COUNCIL
WRITTEN BY: PROJECT MANAGER (WATER DIVISION) BRANDENBURG RECOMMENDED BY: PUBLIC WORKS & UTILITIES DIRECTOR LINDBERG APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: AWARDING CONTRACT TO MICHAEL K. NUNLEY & ASSOCIATES, INC.

FOR PROFESSIONAL ENGINEERING SERVICES RELATED TO THE CITY'S

HEXAVALENT CHROMIUM TREATMENT PROJECT, IN AN AMOUNT NOT TO EXCEED $982,022
RECOMMENDATION:

Adopt a resolution awarding a contract to Michael K. Nunley & Associates, Inc. (MKN) for professional engineering services for the Hexavalent Chromium Treatment Design project for $982,022 and authorize and direct the City Manager to execute the same.

BACKGROUND:

The City needs to design a treatment system for hexavalent chromium (Cr6+) at the City's water well sites.

MKN will provide the required engineering support throughout the design and construction phases of the Cr6+ treatment project. Deliverables will include a Final Design and assistance with the bidding and construction engineering support.

DISCUSSION:

The State Water Resources Control Board (SWRCB) set a Maximum Contaminant Level (MCL) for Cr6+ of 10 micrograms per liter in 2014; the SWRCB invalidated this amount in 2017. In April 2024, the SWRCB again adopted the MCL, which became effective in October 2024. The implementation period for water distribution systems the size of the City is currently October 2026. The City has plans to address this MCL on four of its wells and has submitted a compliance plan to the Division of Drinking Water. The compliance plan outlines the City's plan and timeline to meet this new MCL, and it is currently under review by the SWRCB.

2 City Council approved Resolution 116-24 (CM) awarding a Cr6+ treatment Preliminary Design contract to Carollo Engineers, Inc. at the June 25, 2024 Council meeting. Since then, MKN has served as the owner's advisor to the City in the Preliminary Design process, assisting with crucial decisions including financial feasibility, operational impacts, and project delivery methods.

The City maintains a list of on-call engineering consultants, selected from publicly advertised Request for Qualification Statements (RFQ) from Consulting Engineering Firms. This list is for Periodic and On-Call Water and Wastewater Professional Design Services. MKN is on that list and is qualified to provide professional design services for Cr6+ treatment design and construction.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

This action is exempt from the requirements of the California Environmental Quality Act (CEQA).

Awarding a contract for professional design services has no potential for direct or indirect physical changes in the environment and constitutes merely an administrative activity of the government (14 Cal.

Code Regs. §15378(a), (b)(5)). Even if awarding the contract were considered a “project,” it would be exempt from CEQA review under CEQA Guidelines Section 15262, as it involves only professional services related to possible future actions that the City has not approved, adopted, or funded, and the contract has no legally binding effect on any later activities (14 Cal. Code Regs. §15262). The action is also exempt under the “common sense” exemption (14 Cal. Code Regs. §15061(b)(3)), because it can be seen with certainty that there is no possibility that this activity may have a significant effect on the environment. Further CEQA review will be conducted, as appropriate, prior to approval of any subsequent construction or implementation phase of the Cr6+ treatment project.

STRATEGIC PLAN:

Approving this contract is consistent with the strategic plan goal:

Infrastructure & Environment
FINANCIAL IMPACT:

The cost of this proposal is not to exceed $982,022. There is sufficient budget to cover the costs in the Water Enterprise Fund in the budget account 913-7855-14346.

ALTERNATIVE ACTION:

Council may elect not to award the contract to MKN & Associates, Inc.

ATTACHMENTS AND/OR REFERENCES (IF ANY):

None.

Reso No. (CM)
Meeting Date: 120225 SWZ ______ TV ______ PWU ______
1 RESOLUTION NO.__________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WATSONVILLE AWARDING PROFESSIONAL SERVICES CONTRACT
TO MICHAEL K. NUNLEY & ASSOCIATES, INC., A CORPORATION,

FOR ENGINEERING DESIGN SERVICES FOR HEXAVALENT
CHROMIUM TREATMENT, IN AN AMOUNT NOT TO EXCEED $982,022;

AND AUTHORIZING AND DIRECTING THE CITY MANAGER TO

EXECUTE SAME
WHEREAS, § 3-5.500 of the Municipal code provides that an RFP or RFQ process is found to be an effective and efficient way to procure professional services and procurement of professional services shall be based on proposals solicited from capable professionals and be evaluated based on a combination of factors including education, training, experience and demonstrated competence and professional qualifications necessary for the satisfactory performance of the services required; and WHEREAS, § 3-5.540 of the Municipal Code provides that contracts for professional services estimated to cost more than One Hundred Thousand and no/100ths ($100,000.00) Dollars must be awarded by the Council, and that the selection will be based on demonstrated competence and on the education, training and experience and professional qualifications necessary for the satisfactory performance of the services required, that cost will not be the only basis for selection, use a qualifications-based selection process as described in subdivision (a) of § 45271 of the California Government Code and negotiated as described in § 4528; and
WHEREAS, a Request for Qualifications (RFQ) was issued on July 10, 2023, with submissions due August 9, 2023, asking for qualified consultants to assist the City with on-call water and wastewater professional design services; and

1 All references to section numbers will be to the California Government Code

Reso No. (CM)
Meeting Date: 120225 2
WHEREAS, a total of 16 firms submitted qualification statements; these statements were reviewed by City staff and a list was developed; and WHEREAS, Michael K. Nunley & Associates, Inc., a corporation, is on this list of eligible on-call consultants and was selected for their knowledge and experience in water facilities and their specific experience working with the City’s facilities; and WHEREAS, the City Manager has recommended that the proposal from Michael K. Nunley & Associates, Inc., a corporation, in an amount not to exceed $982,022, be accepted as the best response.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. This action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378(b)(5), in that adopting a Resolution awarding contract to MKN & Associates, Inc., a corporation, for the design engineering services for the Hexavalent Chromium Treatment does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and if a “project,” is exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.

2. The Council awards a contract to Michael K. Nunley & Associates, Inc., a corporation, for design engineering services for the Hexavalent Chromium Treatment in an amount not to exceed $982,022.

Reso No. (CM)
Meeting Date: 120225 3

3. That the Contract for Consultant Services between the City of Watsonville and Michael K. Nunley & Associates, Inc., a copy of which is attached hereto and incorporated herein by this reference, is hereby approved.

4. Consultant shall file FPPC form 700s and 805s pursuant to section 19 of the Contract.

5. The City Manager is hereby authorized and directed to execute said contract for and on behalf of the City of Watsonville with minor revisions that may be approved by the City Manager and the City Attorney.
**************************************

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1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, December 2, 2025
TO: CITY COUNCIL
WRITTEN BY: Assistant Public Works & Utilities Director Green RECOMMENDED BY: PUBLIC WORKS & UTILITIES DIRECTOR LINDBERG APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: APPROVE SOFTWARE SERVICE AGREEMENT RENEWAL WITH OPENGOV, INC. FOR THE PROCUREMENT SUITE SOFTWARE AND

EXTENDING SOFTWARE SERVICES FOR AN ADDITIONAL YEAR, AND INCREASING CONTRACT IN THE AMOUNT OF $40,376.34
RECOMMENDATION:

Staff recommends that the City Council adopt a resolution approving the software service agreement renewal with OpenGov, Inc. for the Procurement Suite Software and extending the agreement for an additional year and increasing the contract in the amount of $40,376.34 for a revised total contract amount not-to-exceed $132,754.24.

BACKGROUND:

On December 19, 2023, the City entered into a Software-as-a-Service Agreement with OpenGov Inc. and implemented the Procurement Suite software for a total cost of $54,643. The price included an annual software subscription fee of $35,938, and a professional services deployment and implementation fee of $18,705.

In March 2025, the city renewed the software subscription for calendar year 2025. The cost of the renewal was $37,734.90, bringing the total contract amount to $92,377.90. The subscription will end on December 31, 2025.

DISCUSSION:

The Procurement Suite software allows the City to advertise solicitations including Request for Proposals (RFP), Request for Qualifications (RFQ), and Request for Bids (RFB) for the City’s procurement needs. The

2 software is flexible and allows electronic submittals, which provides for a paperless process, and maintains a stock of bid document templates to serve the procurement needs of the City. The software streamlines and modernizes solicitations to an electronic procurement process.

The subscription renewal will extend the term to December 31, 2026, with a subscription fee of $40,376.34, which will bring the total contract amount to $132,754.24. Staff recommend approving the subscription renewal for the Procurement Suite software with OpenGov, Inc.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

This action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378(b)(5), in that adopting a Resolution extending Softwareas-a-Service software subscription OpenGov, Inc. for the Procurement Suite software does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and if a “project,” is exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.

STRATEGIC PLAN:

This subscription renewal is consistent with the following strategic plan:

Efficient and Well-performing Government
FINANCIAL IMPACT:

There are sufficient in the following budget accounts for this subscription renewal:
0710-530-7631 (Wastewater Fund)
0740-570-7361 (Solid Waste Fund)
0720-596-7361 (Water Fund)
ALTERNATIVE ACTION:

No alternative actions are available at this time.

ATTACHMENTS AND/OR REFERENCES (IF ANY):

None.

Reso No. (CM)
Meeting Date: 120225 SWZ ______ TV ______ PWU ______
1 RESOLUTION NO. __________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WATSONVILLE

APPROVING SOFTWARE SERVICE AGREEMENT RENEWAL WITH
OPENGOV, INC., A CORPORATION, FOR THE PROCUREMENT SUITE

SOFTWARE AND EXTENDING THE SOFTWARE SERVICES FOR AN

ADDITIONAL YEAR AND INCREASING THE CONTRACT, IN THE AMOUNT OF $40,376.34, FOR A TOTAL REVISED CONTRACT AMOUNT NOT TO EXCEED $132,754.24; AND AUTHORIZING CITY MANAGERTO EXECUTE

SOFTWARE SERVICES AGREEMENT RENEWAL
WHEREAS, on December 19, 2023, the City entered into the Software-as-aService (SaaS) Agreement with OpenGov, Inc., for subscription to the Procurement Suite Software in the amount $54,643 for one year of software services; and WHEREAS, on March 27, 2025, the City renewed the subscription to the Procurement Suite Software services and added $37,734.90, for a revised total contract amount of $92,377.90 and extended the software services to December 31, 2025; and WHEREAS, this subscription renewal for the Procurement Suite Software will extend the term to December 31, 2026, with a subscription fee of $40,376.34, for a revised total contract amount $132,754.24; and
WHEREAS, § 3-5.170 of the Municipal Code provides that amendments to contract that reasonably relate to the scope of the original contract, are based on post-award information that requires modifications of the contract based on unforeseen conditions or by mutual agreement of the parties and must return to the original signing authority for approval unless: (a) the cumulative result of changes pushes the total contract amount into the next level approver’s authority i.e., if the cumulative result of the changes goes from under One Hundred Thousand and no/100ths ($100,000) Dollars to over One Hundred Thousand and no/100ths ($100,000) Dollars, it must be approved by Council, even if the original contract was not required to be approved by the Council; and

Reso No. (CM)
Meeting Date: 120225 2

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. This action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378(b)(5), in that adopting a Resolution extending the Software-as-a-Service software subscription with OpenGov, Inc., a corporation, for the Procurement Suite Software does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment, and because the action constitutes organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment and if a “project,” is exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.

2. The Council approve the software service agreement renewal with OpenGov, Inc., a corporation, for the Procurement Suite Software and extending the software services for an additional year and increasing contract amount by $40,376.34 for a revised total contract amount of $132,754.24.

3. That the City Manager is hereby authorized and directed to execute said Software Service Agreement Renewal for and on behalf of the City of Watsonville in the form attached hereto and incorporated herein by this reference, with minor revisions that may be approved by the City Manager and the City Attorney. ********************************

OpenGov Inc.
660 3rd Street, Suite 100
San Francisco, CA 94107
United States
Order Form Number: Q-07962 Prepared By: Nazia Gangani
Created On: 07/17/2025 Email: [email protected]
Order Form Expiration: 12/31/2025 Contract Term: 12 Months Subscription Start Date: 01/01/2026
Subscription End Date: 12/31/2026
Customer Information:

Customer: City of Watsonville, CA Contact Name: Marco Diaz Bill To/Ship To: 275 Main St Email: [email protected] Watsonville, California Phone:
95076
United States
Order Details:

Billing Frequency: Prepaid
Payment Terms: Net 30 Days
SOFTWARE SERVICES:

Product Name Start Date End Date Annual Fee
OpenGov Core Procurement and Contracts 01/01/2026 12/31/2026 $40,376.34 Customer Billing/Service Periods:

Period: Total:
01/01/2026 $40,376.34
Order Form Legal Terms:

This Order Form incorporates the OpenGov Master Services Agreement ("MSA") attached here or available at https://opengov.com/terms-of-service/master-services-agreement/.

The "Agreement" between OpenGov and the entity identified above ("Customer") consists of the Order Form, MSA, and, if Professional Services are purchased, the Statement of Work.

Unless otherwise specified above, fees for the Software Services and Professional Services shall be due and payable, in advance, 30 days from receipt of the invoice.

By signing this Agreement, Customer acknowledges that it has reviewed, and agrees to be legally bound by the Agreement. Each party’s acceptance of this Agreement is conditional upon the other’s acceptance of the Agreement to the exclusion of all other terms
City of Watsonville, CA: OpenGov, Inc.

Signature:
____________________________
Signature:
____________________________
Name:
____________________________
Name:
____________________________
Title:
____________________________
Title:
____________________________
Date:
____________________________
Date:
____________________________

1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, December 2, 2025
TO: CITY COUNCIL
WRITTEN BY: Police Captain Radich
Police Fiscal Manager Maldonado
RECOMMENDED BY: INTERIM POLICE CHIEF RODRIGUEZ
APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: APPROPRIATE $25,800 FROM MEASURE Y VEHICLE SALES TO THE

MEASURE Y CAPITAL IMPROVEMENT PLAN FOR VEHICLE

REPLACEMENTS
RECOMMENDATION:

Adopt a resolution appropriating $25,800 from the Measure Y revenue account to the Measure Y Capital Improvement Plan for vehicle replacements.

BACKGROUND:

The Watsonville Police Department has a fleet that is aging, has high mileage, and half of which has exceeded its anticipated service life. New patrol vehicles have been a challenge to acquire due to the high demand for them nationwide, their low availability and cost increases.

DISCUSSION:

Due to the low availability of vehicles, the Police Department has purchased used vehicles in the past, in an effort to maintain the needed inventory, and has purchased vehicles owned by other City departments. In August 2024, the Fire Department transferred a 2015 Ford Explorer to the Police Department, contingent to them receiving a budget transfer of $15,000 from the Police Department to the Fire Department vehicle replacement fund. It was agreed that these funds would be transferred once the WPD received revenue from the sale of their aged, decommissioned vehicles.

Historically, the Public Works Department sells City vehicles that are no longer operational. In June 2025, the Public Works Department received $25,800 from the sale of nine (9) police vehicles and those

2 funds were deposited to the Measure Y Revenue account 310-527-5895-00000, since those vehicles were originally purchased with Measure Y funds.

Staff is requesting those funds to be appropriated to the following accounts:

Description Account Amount
Vehicle Replacement – Fire Department 310-966-7805-15178 $15,000 Patrol Vehicle Replacement – Police Department 310-967-7805-14520 $10,800 This appropriation will allow the Police Department to transfer the owed funds to the Fire Department, and it will support the Police Department’s efforts in improving the existing fleet.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

This action is exempt from the requirements of the California Environmental Quality Act (CEQA) in accordance with CEQA Guidelines Section 15378(b)(5), in that appropriating funds for a specific purchase does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and if a “project,” is exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.

STRATEGIC PLAN:

Public Safety
FINANCIAL IMPACT:

This appropriation will not impact the general fund, it is a transfer from the Measure Y Revenue account to the Measure Y Capital Improvement Plan for vehicle replacements.

ALTERNATIVE ACTION:

No reasonable alternatives are known at this time.

ATTACHMENTS AND/OR REFERENCES (IF ANY):

None.

Reso No. (CM)
Meeting Date: 120225 SWZ ______ TV ______ Police ______ 1 RESOLUTION NO. _________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WATSONVILLE APPROPRIATING $25,800 FROM THE MEASURE Y

REVENUE ACCOUNT TO THE MEASURE Y CAPITAL IMPROVEMENT

PLAN FOR VEHICLE REPLACEMENTS
WHEREAS, the Watsonville Police Department has a fleet that is aging, has high mileage, and half of which has exceeded its anticipated service life; and WHEREAS, new patrol vehicles have been a challenge to acquire due to the high demand for them nationwide, their low availability and cost increases; and WHEREAS, the Watsonville Fire Department transferred a vehicle to the Watsonville Police Department; contingent a future budget transfer of $15,000; and WHEREAS, the Watsonville Police Department received $25,800 from the sale of nine (9) police vehicles purchased with Measure Y funds and those funds require appropriation to the Measure Y Capital Improvement Plan for Vehicle Replacements.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. This action is exempt from the requirements of the California Environmental Quality Act (CEQA). Appropriating funds for a specific purchase is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including Public Resources Code section 21065 and California Code of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment and if a “project,” is exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.

Reso No. ______ (CM)
Meeting Date: 120225
2 2. The Council hereby authorizes the appropriation of $25,800 from the Measure Y Revenue account (310-527-5895-00000) to the Measure Y Capital Improvement Plan for Vehicle Replacement Accounts as follows: $15,000 to the Fire Department (310-966-7805-15178) and $10,800 to the Police Department (310-967- 7805-14520).
************************************

1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, December 2, 2025
TO: CITY COUNCIL
WRITTEN BY: ASSISTANT PCS DIRECTOR NEGRETE
RECOMMENDED BY: PARKS & COMMUNITY SERVICES DIRECTOR CALUBAQUIB APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: RESOLUTION APPROVING A FIVE-YEAR LEASE AGREEMENT WITH

YWCA OF WATSONVILLE FOR USE OF CITY OWNED PROPERTY

RECOMMENDATION
Adopt a resolution approving a five-year lease agreement with the YWCA of Watsonville, a corporation, for use of City property located at 118 Second Street (Marinovich Park) for a childcare facility, and authorize and direct the City Manager to execute the same.

BACKGROUND:

On January 19, 2021, the City Council adopted Resolution No. 3-21 (CM), approving a five-year lease agreement with the YWCA of Watsonville, a corporation, for use of City owned property located at 118 Second Street (Marinovich Park) to operate a licensed childcare facility. The YWCA has continuously operated childcare programs at this location since 1980 under renewed lease agreements with the City.

The current lease is set to expire on December 31, 2025.

DISCUSSION:

The YWCA of Watsonville, whose mission is to eliminate racism, empower women, and promote peace, justice, freedom, and dignity for all, has been serving the Monterey and Santa Cruz Bay area since 1929.

Incorporated in 1952, the organization remains a vital community asset in South Santa Cruz County. The YWCA primarily serves low-income Latino residents, who represent approximately 95% of program participants, with services focused on supporting working and underemployed families.

The City originally leased the Child Care Center facility to the YWCA in 1980 for a twenty-five (25) year term to operate a 24-hour childcare program funded through the Department of Housing and Urban

2 Development (HUD). Since 2006, the lease has been renewed periodically—initially in two-year terms and, most recently, for a five-year term.

The lease agreement includes the following terms:
 A five-year term commencing January 1, 2026, to December 31, 2030.  A base rent of $238.67 per month. Base rent shall increase annually in July for each year of the contract, commencing July 2026, by the Consumer Price Index for All Urban Consumers (CPI-U) for the San Francisco Area, as assessed in April of each year.  The City of Watsonville will remain responsible for capital building maintenance, repairs, and replacement. The YWCA will continue to be responsible for utilities, janitorial services, and dayto-day operational upkeep.  The YWCA will maintain a fire and casualty insurance policy on the building and a $1 million liability policy to cover potential injuries on the property.

During the current lease term (2021-2025), the YWCA contributed a reported $255,028 in building/equipment improvements.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

This action does not meet CEQA’s definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment.

STRATEGIC PLAN:

Community Engagement & Well-being – The YWCA childcare program supports early childhood development.

FINANCIAL IMPACT:

The base rent for this lease is $238.67 per month or $2,864 annually. The monthly rent amount will increase annually in July by CPI-U.
 Revenue: 150-681-5469-00000
ALTERNATIVE ACTION:

The Council may:

1. Not approve this lease agreement

2. Modify the proposed lease agreement.

ATTACHMENTS AND/OR REFERENCES (IF ANY):

None.

Reso No. (CM)
Reference: Reso No. 3-21 (Amend)
Meeting Date: 120225 SWZ ______ TV ______ PCS ______
1 RESOLUTION NO.__________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WATSONVILLE APPROVING FIVE YEAR LEASE AGREEMENT

BETWEEN THE CITY OF WATSONVILLE AND YWCA OF

WATSONVILLE, A CORPORATION, FOR CITY PROPERTY LOCATED
AT 118 SECOND STREET, (MARINOVICH PARK), FOR A CHILD CARE

FACILITY, AND AUTHORIZING AND DIRECTING THE CITY MANAGER

TO EXECUTE SAME

BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. Entering into a Lease Agreement for child care facilities does not meet CEQA's definition of a “project,” because the action does not have the potential for resulting in either a direct physical change in the environment or a reasonably foreseeable indirect physical change in the environment and if a “project,” is exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.

2. That the five year Lease Agreement between the City of Watsonville and YWCA of Watsonville, a corporation, for the use of City owned property located at 118 Second Street, Watsonville, (Marinovich Park) for a child care facility, commencing on January 1, 2026 and ending on December 30, 2030, a copy of which is attached hereto and incorporated herein, is hereby approved.

3. The City Manager is hereby authorized and directed to execute said contract for and on behalf of the City of Watsonville with minor revisions that may be approved by the City Manager and the City Attorney.
**************************************

In Process
P:\FORMS\AGREEMENT - ROUTING FORM UPDATED DECEMBER 2020.DOCX

CITY MANAGER /CITY ATTORNEY

SIGNATURE REQUEST ROUTING FORM
Include insurance documents, signed agreements, and all relevant documentation.

All documents must be signed by contractor/lessee and in Munis (if applicable) prior to routing to City Clerk.

Request:
 City Manager Signature  City Attorney Review/Approval  Notarization  Munis Approval NOT REQUIRED  IT Reviewed (if applicable) – THIS CONTRACT INVOLVES TECHNOLOGY, AN EMAIL FROM THE IT DIRECTOR APPROVING THE CONTRACT MUST ACCOMPANY THIS FORM.

All documents routed for signatures must be approved by Department Head.

Department Head Approval: _____________________________________ Date:_____________________ Signature
To be completed by initiating department: (PLEASE COMPLETE ENTIRELY) Staff Responsible:____________________ Department:________________________ Phone Ext: ___________ Contractor/Vendor Name: ______________________________________________________________________ Project Title: ________________________________________________________________________________ Original Contract Amount: $____________________ Changer Order/Amendment No(s) ____________________ Amendment Amount $ _____________________ Cumulative Total $____________________________________ Funding Source (Name of Acct. & Enterprise)______________________________________________________ Budget Account No(s): ________________________________________________________________________ Resolution No. (if any): _____________________ MUNIS Contract No. (if applicable): ______________________  Document is within CM signature authority up to $100,000 (cumulative) for professional services or Public projects meeting the amount set forth in subdivision (b) of California Public Contract Code Section 22032, except as otherwise provided by State legislation, the project shall be let to contract by formal bidding procedure.
 Insurance is up to date and included.
 (For Bids only) DIR Extract Form has been filled and attached (due within 5 days of award of contract by Council or within 5 days from City Manager signature of Quick Bid)  This is a form agreement prepared by City Attorney’s Office. (See http://intranet.ci.watsonville.ca.us/node/303)
 No changes were made; or
 Changes are described AND redlined version is attached.  This is not a form agreement prepared by City Attorney’s Office.

Previously prepared or reviewed by: ___________________________________  $10,000 to $100,000 complete memo stating quotes obtained, include names and amounts, if did not obtain any, explain reasons pursuant to WMC 3-5.530.  Sole Source (attach memo explaining reasons for sole source or list any other exemptions pursuant to (WMC 3-5.210)).

Description of project, scope of work or purchase (must be detailed, incomplete or deficient statements will be sent back):
___________________________________________________________________________________________ ___________________________________________________________________________________________ ___________________________________________________________________________________________  Consultant Required to File FPPC Form 700 (Statement of Economic Interests) Imelda Negrete Parks & Community Services 3245 YWCA of Watsonville Lease Agreement for 118 Second Street, Watsonville 0 0 N/A N/A N/A CA OFFICE - VERONICA GRAY Lease agreement between City and the YWCA of Watsonville for 118 Second Street, Watsonville. Lease dates from 01/01/2026 - 12/31/2030 for use as a child care facility. Item will be before Council on 12/02/2025.

Docusign Envelope ID: 2798319D-CFA5-4E7F-8E12-2E833DB2B357 11/10/2025 | 8:29 AM PST

In Process

LEASE

BETWEEN THE CITY OF WATSONVILLE
AND

YWCA OF WATSONVILLE, A CORPORATION
Table of Contents

1. PARTIES................................................................................................................................................3

2. PREMISES.............................................................................................................................................3

3. TERM.....................................................................................................................................................3

4. RENT......................................................................................................................................................3

4.1 Base Rent................................................................................................................................................3

5. UTILITIES AND JANITORIAL SERVICES .......................................................................................3

6. USE OF PREMISES ..............................................................................................................................3

7. OPERATIONS AND SCHEDULING...................................................................................................3

8. LANDLORD’S IMPROVEMENTS......................................................................................................4

8.1 Compliance with Accessibility Standards..............................................................................................4

9. OWNERSHIP OF TENANT IMPROVEMENTS .................................................................................4

10. WORKS OF REPAIR AND IMPROVEMENT ....................................................................................4

10.1 Protection of Landlord against Cost or Claim ..............................................................................4

10.2 Notice of Non-Responsibility.......................................................................................................4

10.3 Defense and Indemnity.................................................................................................................4

10.4 Restrictions on Tenant’s Repairs and Improvements...................................................................4

10.5 Notices of Completion..................................................................................................................5

11. NO SUBORDINATION ........................................................................................................................5

12. COMPLIANCE WITH RULES, REGULATIONS, AND LAWS ........................................................5

13. MAINTENANCE AND REPAIRS OF PREMISES..............................................................................5

14. HOLDING OVER..................................................................................................................................5

15. ABANDONMENT.................................................................................................................................5

16. ASSIGNMENTS AND SUBLETTING.................................................................................................6

16.TAXES.....................................................................................................................................................6

17.WAIVER OF DAMAGES AND INDEMNIFICATION ........................................................................6

18.INSURANCE...........................................................................................................................................7

18.1 Fire and Property Damage Insurance Policy ................................................................................7

18.2 General liability insurance. Tenant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted. .....................7

18.3 Automobile liability insurance. Tenant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Tenant arising out of or in connection with the use of the Premises, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.................................................................................................7

18.4 Professional liability (errors & omissions) insurance. Tenant shall maintain professional liability insurance that covers the Services to be performed in connection with this Lease, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Lease and Tenant agrees to maintain continuous coverage through a period no less than three (3) years after the expiration of this Lease. ..7

18.5 Workers' compensation insurance. Tenant shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least $1,000,000)..................7

19. DESTRUCTION OF PREMISES ..........................................................................................................7

20. BREACH................................................................................................................................................8

21. LITIGATION EXPENSES ....................................................................................................................8 Docusign Envelope ID: 2798319D-CFA5-4E7F-8E12-2E833DB2B357

In Process

22. SURRENDER OF PREMISES ..............................................................................................................8

23. DISCRIMINATION...............................................................................................................................8

24. WAIVER................................................................................................................................................8

25. QUIET ENJOYMENT...........................................................................................................................8

26. NOTICES ...............................................................................................................................................9

27. RIGHT OF CITY TO ENTER FOR INSPECTION ..............................................................................9

28. RIGHT OF CITY TO AUDIT................................................................................................................9

29. CONDEMNATION ...............................................................................................................................9

30. GENERAL PROVISIONS.....................................................................................................................9 Docusign Envelope ID: 2798319D-CFA5-4E7F-8E12-2E833DB2B357

In Process

1. PARTIES
This LEASE, made and entered into this 1st day of, January 2026, between the City of Watsonville, a municipal corporation, hereafter referred to as “City,” and YWCA of Watsonville, a corporation, hereafter referred to as “Tenant.”

2. PREMISES
City hereby leases to Tenant, and Tenant hereby hires and takes possession from City that certain improved real property, known as the “Marinovich Park Child Care Center” situated at 118 Second Street in the City of Watsonville, California on the terms and conditions as hereafter set forth and hereafter called “Premises” and depicted on Exhibit “A”.

3. TERM
The term of this Lease shall be for five (5) years, which term will commence on January 1, 2026, and shall expire on December 31, 2030, unless sooner terminated under the provisions of this Lease.

4. RENT

4.1 Base Rent
Tenant shall pay to City the sum of Two Hundred Thirty-Eight Dollars and Sixty-Seven Cents ($238.67) per month. Said rent payment shall be due on the first (1st) day of each and every month during the Lease term. The rent shall be adjusted annually, every July 1st beginning the first year of the lease and each July 1st thereafter using the rate of April to April change in the Consumer Price Index (CPI) for All Urban Consumers San Francisco-Oakland-San Jose, California.

All rents shall be paid by check payable to the City of Watsonville, by delivering or mailing to the City of Watsonville Finance Department, 250 Main Street, Watsonville, California, 95076.

5. UTILITIES AND JANITORIAL SERVICES
Tenant shall be responsible for gas and electric utilities and janitorial services for the Property. City is responsible for water services until City installs a water meter for the Property. Within seven (7) calendar days after the installation of the water meter, the City shall provide written notice to the Tenant notifying them that the City completed the water meter installation. Thirty (30) days after the installation, Tenant shall be responsible for water services.

6. USE OF PREMISES
The Premises may be used for operation of a pre-school program licensed by the Tenant. Tenant shall not use or permit the Premises, or any part thereof to be used, for any other purpose or purposes without first obtaining the written consent of the Landlord.

7. OPERATIONS AND SCHEDULING
Tenant shall be in charge of scheduling the use of the Premises. The Tenant shall provide the City’s Director of Parks & Community Services with an annual operating schedule and shall notify the Director five days prior to any operating time changes.

Docusign Envelope ID: 2798319D-CFA5-4E7F-8E12-2E833DB2B357

In Process

8. LANDLORD’S IMPROVEMENTS

8.1 Compliance with Accessibility Standards
Landlord agrees to maintain any improvements to the Premises so as to satisfy all required State and Federal accessibility standards.

9. OWNERSHIP OF TENANT IMPROVEMENTS
At the expiration or termination of the Lease, all fixtures and physical repairs or improvements to the building and grounds shall become Landlord’s property free of all claims to or against them by Tenant or any third person.

At the normal expiration or termination of the Lease term, provided Tenant is not in default, Tenant shall have the right to remove any and all furniture and equipment. All personal property such as stoves, refrigerators and other appliances, chairs, tables and equipment provided by Tenant shall remain the property of Tenant.

10.WORKS OF REPAIR AND IMPROVEMENT

10.1 Protection of Landlord against Cost or Claim
Tenant shall pay or cause to be paid the total cost and expense of all works improvements and repairs, as the phrase is defined in the mechanic’s lien law in effect at the place of construction when the work begins. No such payment shall be construed as rent. The City shall be notified, at least 7 days prior to the date of construction so that the City can post a proper Notice of Non-Responsibility.

10.2 Notice of Non-Responsibility
Tenant shall not suffer or permit to be enforced against the Premises or any part of it any mechanic’s, materialman’s, contractor’s, or subcontractor’s lien arising from any work or improvement, however it may arise. However, Tenant may in good faith and at Tenant’s own expense contest the validity of any such asserted lien, claim, or demand, provided Tenant has furnished the bond required in California Civil Code Section 3143.

10.3 Defense and Indemnity
Tenant shall defend, indemnify and hold the City harmless against all liability and loss of any type arising out of work performed on the Premises by Tenant, or a Tenant’s request, together with reasonable attorney’s fees and all costs and expenses incurred by City in negotiating, settling, defending, or otherwise protecting against such claims.

10.4 Restrictions on Tenant’s Repairs and Improvements
Any remodeling or construction work by Tenant on the Premises shall be first subject to written approval by Landlord and will require appropriate City building permits. Tenant shall submit plans and specifications for improvements to Landlord. Any such work shall be done and performed in the lawful manner and in conformity with all applicable laws, ordinances, codes and regulations.

Tenant shall keep the Premises free from any and all liens and charges on account of labor and materials used in contributing to any improvement installed by Tenant upon the Premises, and Tenant shall hold harmless the Landlord for any such liens and charges. No consent given by Landlord to Tenant however shall be construed to make Landlord a “participating owner: and therefore ineligible for the protection offered under Civil Code Section 3094 and 3129 (Notices of Non-responsibility).

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10.5 Notices of Completion
On completion of any work improvement, Tenant shall file or cause to be filed a notice of completion.

Tenant hereby appoints landlord as Tenant’s attorney in fact to file the notice of completion on Tenant’s failure to do so after the work of improvement has been substantially completed.

11.NO SUBORDINATION
City shall not subordinate title to the Premises to any security transaction. The Premises are now and shall remain free and clear of any liens, encumbrances, or other Tenant obligations to third persons.

12.COMPLIANCE WITH RULES, REGULATIONS, AND LAWS
In the use and occupancy of the Premises and in the conduct of all business, activities and transactions thereon, Tenant will comply with all applicable laws, ordinances, rules, regulations, and orders of the County of Santa Cruz, City or any governmental subdivision, body, or authority, including all federal, state, and municipal laws and ordinances.

13.MAINTENANCE AND REPAIRS OF PREMISES
LANDLORD’S OBLIGATIONS
Landlord shall maintain in good condition the exterior of the Premises, including outside walls and roof, heating, electrical systems for the facility (excluding internal lights and fixtures) except in the event that repairs or replacements are necessary thereto because of negligence or misconduct of the Tenant or if Tenant fails to notify Landlord in writing within three (3) days of the need to repair.

TENANT’S OBLIGATIONS
Tenant shall maintain Premises, including, but not limited to, interior plumbing (i.e., sanitary sewer obstructions), fire sprinkler system, interior walls, doors, hardware, alarms, internal lights and fixtures, etc., in as good order, condition and repair as they shall be upon the commencement of the term of this Lease. Any addition to the electrical system installed by Tenant shall remain the responsibility of the Tenant. Tenant shall keep drainage ditches and gutters free of debris.

14.HOLDING OVER
If Tenant shall hold possession of the Premises after the term of this Lease between Landlord and Tenant; Tenant shall become a Tenant from year to year upon the terms and conditions specified herein, except at the option of Landlord and after notice, if Tenant shall hold over without the consent of Landlord, rent may be increased from the two hundred thirty-eight dollars and sixty-seven cents per month base rent to fair market rent or as amended and agreed between Landlord and Tenant, and shall continue to be such Tenant until the tenancy shall be terminated by Landlord on thirty (30) days notice or until Tenant shall have given at least (30) days notice of Tenant’s intention to terminate the tenancy. The events scheduled beyond the term of this lease shall be negotiated between the tenant and the City. During the hold over term use of the facilities for the scheduled events will be honored by the Landlord, provided that the premises are in such condition to house/host such events and providing Tenant pays any applicable increase rent if required by City.

15.ABANDONMENT
Tenant shall not vacate or abandon the Premises at any time during the term thereof; if Tenant shall abandon, vacate or surrender the Premises or be dispossessed by process of law, or otherwise, any personal property belonging to Tenant and left on the Premises shall be deemed to be abandoned and at the option of City shall become City’s property free from all claims of Tenant.

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16.ASSIGNMENTS AND SUBLETTING
Tenant represents and agrees that it shall not assign this Lease, or any interest therein, and shall not lease or sublet the Premises, or any part thereof, or any privilege appurtenant thereto, without the prior written consent of Landlord first. A consent to one assignment or subletting shall not be construed as a consent to any subsequent assignment or subletting.

16.TAXES
Tenant will pay all taxes, assessments and license levied, imposed or required by a governmental subdivision, body, or authority on or in respect to its use and occupation of the Premises, including but not limited to:

PERSONAL PROPERTY TAXES
Any improvements or property placed on the Premises by Tenant or any person with its permission; and

POSSESSORY USE TAX
Pursuant to section 107.6(a)1 of the State Revenue and Taxation code the City hereby gives notice that the property interests to Tenant under this Lease may be subject to property taxation as a possessory interest and the Tenant acknowledges that it shall be subject to payment of property tax if a possessory interest tax is levied on the property interest.

17.WAIVER OF DAMAGES AND INDEMNIFICATION
Landlord shall not be liable to tenant for any injury or damage that may result to any person or property by or from any cause whatsoever, including results from acts of negligence on the part of Landlord, its agents, servants, employees, or invitees. Said waiver is expressly extended to injury or damage caused by fire, water leakage of any character from the roof(s), wall(s), basement, or any other part of the property, or caused by gas, oil, electricity, or any other cause in or about the Premises or the building(s). Landlord however, shall be responsible for any such conduct as may occur during scheduled City activities as set forth in section 6.

Tenant shall hold Landlord harmless from, and defend Landlord against, any and all claims or liability for any death or injury to any person or damage to any property, whatsoever, occurring in, on or about the Premises or any part thereof, or occurring in, on about any other areas of facilities of the building, including without limiting the foregoing, walkway(s), driveway(s), parking area(s), stairways, or passageways if such death, injury or damage shall be caused in part or in whole, directly or indirectly, by 1 1
R & T Section 107.6. (a) The state or any local public entity of government, when entering into a written contract with a private party whereby a possessory interest subject to property taxation may be created, shall include, or cause to be included, in that contract, a statement that the property interest may be subject to property taxation if created, and that the party in whom the possessory interest is vested may be subject to the payment of property taxes levied on the interest. (b) Failure to comply with the requirements of this section shall not be construed to invalidate the contract. The private party may recover damages from the contracting state or local public entity, where the private party can show that without the notice, he or she had no actual knowledge of the existence of a possessory interest tax.

The private party is rebuttably presumed to have no actual knowledge of the existence of a possessory interest tax. In order to show damages, the private party need not show that he or she would not have entered the contract but for the failure of notice.
(c) For purposes of this section:
(1) "Possessory interest" means any interest described in Section 107. (2) "Local public entity" shall have the same meaning as that set forth in Section 900.4 of the Government Code and shall include school districts and community college districts. (3) "State" means the state and any state agency as defined in Section 11000 of the Government Code and Section 89000 of the Education Code.
(4) "Damages" mean the amount of the possessory interest tax for the term of the contract.

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the act, negligence or fault of, or omission of any duty, with respect to the Landlord, or by Tenant, its agents, servants, employees, or invitees.

18.INSURANCE
All policies required to be maintained by Tenant pursuant to the terms of this Lease shall be issued by companies authorized to do business in the State of California with a financial rating of at least A plus three A status as rated in the most recent edition of Best Insurance Reports. Tenant shall pay premiums therefore and shall deliver annually to Landlord Endorsements naming the Landlord as additional loss payee as to the fire and property damage and additional insured as to the liability policy. If Tenant fails or refuses to procure or maintain the insurance coverage required hereunder, or fails or refuses to furnish Landlord with proof that coverage has been procured and is in full force and paid for, Landlord shall have the right, at Landlord’s election and without notice to Tenant, but without any obligation to do so, to procure and maintain such coverage. Tenant shall reimburse Landlord on demand for any premiums Landlord so pays in connection with such procurement. Failure to so reimburse Landlord within thirty days of request shall be just cause for Landlord to terminate this Lease.

18.1 Fire and Property Damage Insurance Policy
Tenant shall procure and keep in force a fire and extended coverage insurance upon all structural improvements (buildings) owned by Landlord on the Premises in an amount of eighty (80%) percent of the replacement value thereof with Landlord named as beneficiary thereof.

Tenant shall be responsible for any and all fire insurance coverage for personal contents.

18.2 General liability insurance. Tenant shall maintain commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than $1,000,000 per occurrence, $2,000,000 general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO "insured contract" language will not be accepted.

18.3 Automobile liability insurance. Tenant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Tenant arising out of or in connection with the use of the Premises, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than $1,000,000 combined single limit for each accident.

18.4 Professional liability (errors & omissions) insurance. Tenant shall maintain professional liability insurance that covers the Services to be performed in connection with this Lease, in the minimum amount of $1,000,000 per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the effective date of this Lease and Tenant agrees to maintain continuous coverage through a period no less than three (3) years after the expiration of this Lease.

18.5 Workers' compensation insurance. Tenant shall maintain Workers' Compensation Insurance (Statutory Limits) and Employer's Liability Insurance (with limits of at least $1,000,000).

19.DESTRUCTION OF PREMISES
In the event the structure on the premises is destroyed to the extent of fifty (50%) or more of the replacement cost thereof, the City may elect to terminate this lease. A total destruction of the structure on the premises shall terminate this lease.

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20.BREACH
After service of ten (10) days written notice thereof by City on Tenant any one of the following shall constitute a breach of this Lease by Tenant:
• The appointment of a Receiver to take possession of all or substantially all of the assets of Tenant; or
• A general assignment by Tenant for the benefit of creditors; or • Any action taken or suffered by Tenant under any insolvency or bankruptcy; or • A default in the payment of the rent herein reserved or any part thereof, for a period of twenty (20) days; or
• A default in the performance of any other covenant or condition of this Lease on the part of Tenant to be performed for a period of twenty (20) days; or • At the option of Landlord, failure to satisfy any condition set forth in this lease.

21.LITIGATION EXPENSES
If either party shall bring an action against the other by reason of the breach of any covenant, warranty, or condition hereof, or otherwise arising out of this Lease, whether for declaratory or other relief, the prevailing party in such suit shall be entitled to its costs of suit and reasonable attorney fees, which shall be payable whether or not such action is prosecuted to judgment. “Prevailing Party” within the meaning of this paragraph shall include without limitation a party who brings an action against the other after the other’s breach of default, if such action is dismissed upon other’s breach or default, if such action is dismissed upon the other’s payment of the sums allegedly due or performance of the covenant’s allegedly breached, or if the plaintiff obtains substantially the relief sought by it in the action.

22. SURRENDER OF PREMISES
Tenant agrees to surrender the Premises at the expiration or termination of the tenancy herein created in the same condition as the Premises were in at the beginning of the tenancy, reasonable use and were thereof and damage by act of God or the elements excepted. The voluntary or other surrender of this Lease by Tenant or a mutual cancellation thereof shall not work a merger, and shall, at the option of Landlord, terminate all or any existing subleases or sub-tenancies, or may, at the option of Landlord, operate as an assignment to Landlord of any or all such subleases or sub-tenancies.

23.DISCRIMINATION
Tenant shall not nor shall it allow it’s permitted users to discriminate in the use or occupancy of the premises based on age, race, sex, ethnicity or religion or any other state or federally protected class of persons.

24.WAIVER
Any waiver, expressed or implied, by either party of any breach by the other party of any agreement, term or condition of this Lease shall not be, or be construed to be, a waiver of any subsequent breach of a like or other agreement, term of conditions hereof; and the acceptance of rent hereunder shall not be, or be construed to be, a waiver of any breach of any agreement, term or condition of this Lease, except as to the payment of rent so accepted. The rights and remedies of either party under this Lease shall be cumulative and in addition to any and all other rights and remedies which either party as or may have.

25.QUIET ENJOYMENT
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and may peaceably and quietly enjoy the Premises hereby demised, subject nevertheless to the terms and conditions of this Lease.

26.NOTICES
All notices, consents, waivers, or other communications which this Lease requires or permits either party to give to the other shall be in writing and shall be served personally and forwarded by registered or certified mail, return receipt requested, made upon or addressed to the respective parties or such other address as may be contained in a notice from either party to the other given pursuant to this paragraph, as follows:

City of Watsonville YWCA of Watsonville
City Clerk’s Office Executive Director
275 Main Street, Suite 400 (4th Floor) 340 E. Beach Street Watsonville, CA 95076 Watsonville, CA 95076

27.RIGHT OF CITY TO ENTER FOR INSPECTION
City shall have the right to enter upon the Premises at all reasonable times during the term of this Lease for the purpose of making any inspection it may deem expedient to the proper enforcement of this Lease.

28.RIGHT OF CITY TO AUDIT
City shall have the right to audit and inspect the books and business records of Tenant to determine the frequency and identity of persons and organizations using the Premises for both profit and non-profit activities, and to determine Tenant’s profit and loss, expenses and costs, and generally accepted audit objectives. Such audit shall be conducted not more frequently than monthly upon ten (10) days written notice of intent to conduct audit given by the City Administrative Services Director.

29.CONDEMNATION
If the whole or any substantial part of the Premises shall be taken by any paramount public authority under the power of eminent domain then the term of this Lease shall cease as the part so taken from the date the possession of that part shall be taken for any public purpose, and from that day Tenant shall have the right either to cancel this Lease or to continue in the possession of the remainder of the Premises under the term herein provided, except that the square foot rental shall be reduced in proportion to the amount of the Premises taken.

Damages awarded for such taking shall be awarded the City and Tenant waives any claim or interest in remaining term of the leasehold. Provided, however, that City shall not be entitled to any portion of the award made for loss of business installation, relocation, or improvements belonging to Tenant.

30.GENERAL PROVISIONS
• All the provisions of this Lease shall be deemed and construed to be “covenants” as though the words imported such covenants were used in each separate paragraph hereof, except when expressed as conditions.
• This Lease shall be construed and enforced in accordance with the laws of the State of California. • This Lease and the covenants and agreements herein contained shall bind and insure to the benefit of the parties hereof, their heirs, successors, executors, administrators, and when permitted assigns.
• Time is of the essence of this Lease.
• Whenever consent or approval of either party is required, that party shall not unreasonably withhold such consent or approval.

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• Tenant shall deliver to City on execution of this Lease, that party shall not unreasonably withhold such consent or approval.
• Tenant shall deliver to City on execution of this Lease, a certified copy of a resolution of its governing body authorizing the execution of this Lease and naming the officers that are authorized to execute this lease on behalf of the corporation. • This Lease contains all the agreements of the parties and cannot be amended or modified except by a written agreement.
[SIGNATURES ON THE FOLLOWING PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this Lease the day and year first above written.

CITY OF WATSONVILLE,
a municipal corporation
YWCA of Watsonville,
a corporation
By: ______________________________
Tamara Vides, City Manager
Date: ____________________________
Attest:

By: ______________________________
Irwin Ortiz, City Clerk
Date: _____________________________
Approved as to form:

By:_______________________________
Samantha Zutler, City Attorney
Date: _____________________________
By: ______________________________
Diane Munoz, President, Board of Directors
Date: ____________________________
By: ______________________________
Sonia K. Diego Martinez, Executive Director
Date: ____________________________

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EXHIBIT “A”

PREMISES
The Premises for this lease include the area outlined in red below, located at 118 2nd Street, Watsonville, CA 95076.

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1 Reso No. ______ (CM)
Meeting Date: 120225 SWZ ______ TV ______ Finance ______ RESOLUTION NO. __________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WATSONVILLE AUTHORIZING ITS BANKS, INVESTMENT

INSTITUTIONS AND THEIR CORRESPONDENTS TO HONOR

SIGNATURES OF CITY MANAGER TAMARA VIDES, ADMINISTRATIVE

SERVICES DIRECTOR MARISSA DURAN, ASSISTANT FINANCE

MANAGER JOEMAIYRA NOLASCO, FINANCE ANALYST ILDA

ESTRADA AND ACCOUNTANT II JILLIAN MORALES ON BEHALF OF

THE CITY OF WATSONVILLE

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. This action is not subject to review under the California Environmental Quality Act (CEQA) pursuant to Public Resources Code Section 21000, et seq. and the CEQA Guidelines (14 Cal. Code Regs. §§ 15000 et. seq.), including without limitation, Public Resources Code section 21065 and California Code of Regulations 15378 as this is not a “project” that may cause a direct, or reasonably foreseeable indirect, physical change in the environment and because the action constitutes organizational or administrative activities of governments that will not result in direct or indirect physical changes in the environment. Additionally, even if a “project,” the action would be exempt under the “common sense” exception (14 Cal. Code Regs. § 15061(b)(3)) because it can be seen with certainty that there is no possibility that this action may have a significant effect on the environment.

2. That the City's banks and investment institutions be and they (including their correspondent banks) are hereby requested, authorized and directed to honor all checks, drafts, other orders for the payment or transfers of money drawn in the City of Watsonville’s name, on its accounts (including those drawn to the individual order of any person or persons whose name or names appear thereon a signer or signers thereof)

2 Reso No. (CM)
Meeting Date: 120225
when bearing or purporting to bear the actual signatures or facsimile signatures of any two (2) of the five (5) following individuals:

City Manager Tamara Vides
Administrative Services Director Marissa Duran
Assistant Finance Manager Joemaiyra Nolasco
Finance Analyst Ilda Estrada
Accountant II Jillian Morales
********************************

1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, December 2, 2025
TO: CITY COUNCIL
WRITTEN BY: RUBEN VARGAS, SR. CODE ENFORCEMENT OFFICER
RECOMMENDED BY: INTERIM COMMUNITY DEVELOPMENT DIRECTOR MANNING APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: HEARING FOR THE ABATEMENT OF A NUISANCE AT PARCEL (014-021- 01) IN THE CITY OF WATSONVILLE
RECOMMENDATION:

Pursuant to Watsonville Municipal Code (WMC) Chapter 5-17, hear and consider any objections to the proposed abatement of the nuisance at the vacant lot along Airport Boulevard property identified as APN 014-021-01, and whether to allow or overrule said objections. Upon completing consideration and deliberation of the objections. Adopt a Resolution directing the Building Official to abate the public nuisance at parcel (014-021-01) by any legal method.

BACKGROUND:

The vacant lot along Airport Boulevard, identified as APN 014-021-01 (the “Property”), located within District 3, has been permitted by the owner of the property to be utilized as an unsanctioned homeless encampment. At present, the site houses an estimated 20 to 40 unhoused individuals who have erected various structures made out of tents, tarps, and other materials, which are used for residential and other purposes. As a result of the occupation of the Property, over time, in addition to the rudimentary structures erected on the Property, the occupants have accumulated significant amounts of additional items, including abandoned personal belongings, trash, and debris, resulting in substantial blight to the surrounding area. These conditions, along with a lack of any sanitation facilities, pose health and safety concerns for the individuals residing on the property, as well as those in the vicinity of the Property, and create an environmental risk to the nearby Corralitos Creek, which the Council deemed to be a public nuisance at the November 18, 2025 City Council Meeting. The conditions are untenable and require abatement.

2 DISCUSSION:

On November 18, 2025, the Building Official reported to the City Council the existence of a public nuisance at the vacant lot along Airport Boulevard, with a parcel number 014-021-01 (the “Property”). City Staff have engaged in ongoing efforts to enforce the Watsonville Municipal Code to require the owner of the Property to abate the nuisance conditions. Despite multiple letters, notices, and administrative citations issued for failure to maintain the Property, the owner has made no meaningful progress toward correcting the violations. The Building Official’s report identified the following conditions contributing to the nuisance:
 The Property is unsecured, allowing unhoused individuals to enter and establish tents and other temporary structures throughout the site.
 A lack of sanitation facilities on the Property creates significant health and safety concerns for those occupying the area.
 The accumulation of abandoned personal property, furniture, trash, and debris has resulted in substantial blight impacting the surrounding area.
 Overgrown vegetation presents a potential fire hazard and further contributes to unsafe conditions.

At the November 18, 2025, meeting, the City Council formally declared the property a public nuisance and directed the Building Official to proceed with abatement actions. As part of that action, the Council also scheduled a public hearing for December 2, 2025, to receive comments or objections regarding the determination of a public nuisance and the proposed abatement.

In accordance with Municipal Code Section 5-17.06 of the Nuisance Abatement Ordinance, notices of the proposed abatement and the public hearing were posted on the subject property (Attachment 1) and sent via certified mail to the Property’s owners of record.

This evening’s public hearing provides an opportunity for the Property’s owner, members of the public, or any interested parties to present comments or objections. Following the close of public testimony, the City Council will consider and adopt a resolution either upholding or overruling the objections. Adoption of the draft resolution will result in an order to the Building Official authorizing proceeding with abatement by any legal method.

Upon approval, the Building Official will be directed to coordinate and complete all actions necessary to eliminate the nuisance conditions. The Building Official will also maintain a detailed accounting of all abatement costs, which will be submitted to the City Council upon completion. A subsequent public meeting will be scheduled with proper notice to the public and Property’s owner to make any protests or objections to the costs. The City Council will then consider those objections, and may adjust any costs deemed excessive or incorrect, after which those costs will be confirmed. Once confirmed, if the costs are not timely paid, a lien for the cost of abatement will be recorded against the property and the assessments added to the Property’s tax bill. (WMC 5-17.11 – 5-17.16.)

3 STRATEGIC PLAN:

This action aligns with the City Council’s strategic goals for 2025-2027 by supporting ongoing Code Enforcement efforts to maintain safe and healthy neighborhoods.

FINANCIAL IMPACT:

The City has previously expensed approximately $150,000 and to date has not been reimbursed. If the City proceeds with abating this nuisance, the cleanup is estimated to cost an additional $150,000. After confirming such costs in a public hearing, such costs, if not paid, will be a lien, and will be recorded on the property to ensure the City is reimbursed before ownership transfers. Declaring the nuisance itself does not create any immediate financial impact.

ALTERNATIVE ACTION:

The City Council may direct continued notifications to all identified parties responsible for the Property, requiring remediation of the violations and the continuation of ongoing issuance of additional citations for non-compliance.

ATTACHMENTS AND/OR REFERENCES (IF ANY):

1. Public Hearing Notice – 11.20.2025

2. Notice to abate – 11.19.2025

ATTACHMENT 1
Page: 1 of 1

CITY OF WATSONVILLE

PUBLIC HEARING NOTICE

CITY COUNCIL
NOTICE IS HEREBY GIVEN that a public hearing will be held by the City Council of the City of Watsonville, on Tuesday, December 2, 2025, at 5:30 P.M. or soon thereafter, in the Civic Plaza Council Chambers, 275 Main Street, 4th Floor (6th Level Parking—Entrance off Rodriguez Street), Watsonville, California to consider:

A NUISANCE ABATEMENT ACTION FOR THE PROPERTY (APN: 014-021-01) LOCATED

BETWEEN CORRALITOS CREEK AND AIRPORT BOULEVARD WITHIN THE CITY OF

WATSONVILLE, FILED BY THE CITY BUILDING OFFICIAL TO HEAR ANY OBJECTIONS

TO SAID PROPOSED NUISANCE ABATEMENT ACTION BY THE CITY TO CORRECT

VIOLATIONS OF THE WATSONVILLE MUNICIPAL CODE
The property is a remainder parcel created through previous subdivisions (Tract No. 285 Green Acres [recorded April 17, 1962]; Parcel Map of Lands of Ruth E. Johnson & Josephine R. Lint (recorded December 4, 1985]; Parcel Map MLD-96-0756, Lands of the Peirce Family Trust [recorded March 30, 2000]). The portion of the site next to Airport Boulevard is vacant and the rear of the property is bisected by Corralitos Creek (APN: 014-021-01). The property is zoned Single-Family Residential Low Density (R-1) and Environmental Management Open Space (EM-OS) and is within the City limits of Watsonville.

The project is exempt from the California Environmental Quality Act (CEQA) under the common sense exemption pursuant to Public Resources Code Section 15061(b)(3).

The hearing is established by virtue of Section 5-17.07 et al of Title 5 of the Watsonville Municipal Code.

To submit a comment in writing, please email [email protected] and write “Public Comment” in the subject line. Include the item number and title of the item in the body of the email and your comments.

Comments received three hours before the meeting will be added to the record of the meeting.

Any person may observe, make inquiries, and present testimony, either for or against the proposed nuisance abatement at said public hearing. Any person may request to be notified about the action on the application.

Further information regarding this notice can be obtained by calling Senior Code Enforcement Officer Ruben Vargas at (831) 768-3063 or emailing [email protected]. You may review the agenda materials on the City’s website at https://www.watsonville.gov/2123/City-Council-Agendas-Minutes after November 26, 2025.

If you challenge the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence mailed to the City Clerk, 275 Main Street, Suite 400, 4th Floor, Watsonville, CA 95076, or emailed to [email protected] prior to, or at, the public hearing.

Date: __November 20, 2025 ___/s/Irwin I. Ortiz___
City Clerk
Pub: November 21, 2025
Americans with Disabilities Act
The City of Watsonville, in complying with the Americans with Disabilities Act (“ADA”), requests individuals who require special accommodations to access and/or participate in City Council meetings to please contact the City Clerk’s Office at (831) 768-3040, at least three (3) business days before the scheduled meeting to ensure that the City may assist you.

ATTACHMENT 2
Page: 1 of 1
City of Watsonville
“A Community of Opportunities”
DOCUMENTO IMPORTANTE: Si ocupa traducción hable al 831-768-3050

NOTICE TO ABATE NUISANCE
NOTICE IS HEREBY GIVEN that on November 18, 2025, pursuant to the provisions of Section 5-17.05 of the Watsonville Municipal Code, the City Council of said City passed a resolution declaring that a nuisance exists upon the property located at vacant lot (APN:014-021- 01) hereafter defined and described which constitutes a public nuisance, which nuisance must be abated by the destruction or removal thereof.

NOTICE IS FURTHER GIVEN that property owners, without delay, shall remove such nuisance from such property or such nuisance will be abated by City authorities, in which case the cost of such abatement will be assessed upon the property from which such nuisance shall have been abated, and such costs will constitute a lien upon such property until paid and will be collected upon the next tax roll upon which general municipal taxes are collected. Any person having any objection to the proposed abatement of such nuisance is hereby notified to attend a meeting of the City Council of said City, to be held in the City Council Chambers, on December 2, 2025, at 5:30 p.m., or as soon thereafter as the matter can be heard, when and where objections will be heard and given due consideration.

Definition of nuisance:

Illegal camping, lack of sanitation, abandoned personal property, accumulation of furniture, trash, and debris.

Joseph DeSante
Building Official
City of Watsonville
Dated: This 19 day of November, 2025

Reso No. (CM)
Meeting Date: 120225 SWZ ______ TV ______ CDD ______1
RESOLUTION NO.__________ (CM)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WATSONVILLE OVERRULING OBJECTIONS, IF ANY, AND ORDERING

ABATEMENT OF A PUBLIC NUISANCE ON PRIVATE PROPERTY AT
VACANT LOT ON AIRPORT BLVD (014-021-01), WATSONVILLE,
CALIFORNIA, PURSUANT TO CHAPTER 17 (NUISANCES) OF TITLE 5 (PUBLIC WELFARE, MORALS, AND CONDUCT) OF THE

WATSONVILLE MUNICIPAL CODE
WHEREAS, the City of Watsonville (“City”) Code Enforcement division has undertaken efforts to compel the owner of the vacant lot on Airport Boulevard, which has no address, but has an Assessor Parcel Number (“APN”) of 014-021-01 (the “Property”), to abate conditions on the Property which violate the municipal code and amount to a public nuisance stemming from unlawful camping on the Property, in violation of Watsonville Municipal Code (“WMC”) section 5-36.01, which has resulted in the accumulation of numerous structures, and debris, including furniture, mattresses, bicycle parts, trash, and other miscellaneous debris, which Code Enforcement staff have determined are a violation of WMC section 5-17.01 (Nuisance), and the associated use results in the Property not being maintained in a clean and safe sanitary condition, causing public health concerns, which the Code Enforcement staff have determined are a violation of WMC section 8-7.01 (Violation of International Property Maintenance Code (IPMC) § 302.1 (Sanitation);
WHEREAS, On September 3, 2025, Code Enforcement staff, pursuant to WMC section 1-2.106, issued the owner of the Property a Warning Notice that the Property was in violation of the municipal code provisions described above, and demanded that those conditions be abated by October 3, 2025, and such conditions continued to be present during an inspection on October 23, 2025, and on November 4, 2025, the City issued the owner of the Property a First Administrative Citation due to the non-compliance;

Reso No. (CM)
Meeting Date: 120225 2
WHEREAS, on November 18, 2025, pursuant to WMC section 5-17.05, the Building Official made a report to the City Council of the existence of a nuisance at the Property and upon holding a hearing, the City Council adopted Resolution No. 297-25 (CM) declaring that the condition of the vacant lot located on Airport Blvd (APN: 014-021- 01), Watsonville, California, is injurious to health, indecent, offensive to the senses, negatively impacts the environment, and was deemed a public nuisance and should be abated or removed in order to protect the public health, safety and welfare; and WHEREAS, at the November 18, 2025, City Council Meeting, the City Council ordered a public hearing, which was set and noticed for Tuesday, December 2, 2025, at 6:30 pm., in the City Council Chambers, 275 Main Street, 4th Floor, as the time and place for a public hearing to hear any objection to the ordering of the abatement or removal of the public nuisance.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WATSONVILLE, CALIFORNIA, AS FOLLOWS:

1. Adopting a Resolution ordering abatement for the vacant lot along Airport Boulevard identified as APN: 014-021-01 is not a project within the meaning of section 15378 of the California Environmental Quality Act (CEQA) Guidelines because it has no potential for resulting in physical change in the environment, either directly or ultimately, as it involves removal of trash, debris, and temporary structures, as well as the clearing of unpermitted occupation of the property. In the event that this Ordinance is found to be a project under CEQA, it is subject to the CEQA exemption contained in CEQA Guidelines section 15061(b)(3) because it can be seen with certainty to have no possibility of a significant effect on the environment. In the alternative, the resolution is categorically exempt because it is subject to the CEQA exemption contained in CEQA

Reso No. (CM)
Meeting Date: 120225 3
Guidelines section 15304 as a Minor Alteration to Land, which do not involve the removal of healthy, mature, scenic trees, and only involves removal of temporary structures, trash and debris, minor restoration of land, and removal of persons unlawfully occupying the property.

2. That any and all objections to the proposed clearance of abandoned property, removal of structures, removal of tents, removal of furniture, removal of trash, weeds and debris upon the private property as reported by the Building Official are hereby overruled.

3. That the Building Official is hereby authorized and directed to abate such nuisance or cause the same to be abated, including by securing the property and having all structures, tents, furniture, scrap metals, weeds, trash, and debris removed by any legal method, and the Building Official and his deputies, assistants, employees, contracting agents, or other representatives are hereby expressly authorized to enter upon said private property for that purpose.

Public Hearing for the
Abatement of a Nuisance
Property

VACANT LOT
WATSONVILLE, CA 95076
(APN: 014 - 021 - 01)

Aerial
Photo
 Vacant lot
 District 3
 2.75 Acres
 Zoned SFD and EM-OS

Code
Enforcement
History
 In 2024, an unpermitted
encampment was
established on the
property.
 Owner refused to comply
with City direction.
 Property declared a
Nuisance. City Staff
ordered to abate the
Nuisance.
 Abatement Costs
$145,760.68

Code
Enforcement
History
 In July 2025, City Staff
were notified that the
encampment had been
re-established.
 Letter sent to owner
requesting access to the
property to evaluate.
 Code Enforcement staff
contacted adjacent
property owners.
 An inspection was
conducted on August 12,
2025.

Code
Enforcement
History
 On September 3, 2025,
City Staff met with the
property owner to discuss
the state of the property.
 Owner offered to donate
property to the City.
 Owner would need to
establish the riparian
corridor boundary to
determine setbacks for
any development.

Code
Enforcement
History
 A Notice of Violation was
issued with timelines
instructing the owner to
breakdown the
encampment and clean
up the property.
 Property Owner was also
sent instructions on how
to file a Trespassing letter
with the WPD.

Code
Enforcement
History
 On October 23, 2025,
code enforcement staff
met with owner at the
property.
 Owner indicated that
clean up would cost
approximately
$100,000.00
 Wrought Iron Fencing
approximately
$500,000.00

Code
Enforcement
History
 Owner requested the
removal of prior
abatement costs
$145,760.68
 Owner was notified that
City staff did not have
authority to adjust the
costs.
 On November 4, 2025, an
Administrative Citation
was issued.

Code
Enforcement
History
 New timelines given to
clean up property.
 On November 22, 2025, a
second citation was issued
for non-compliance.
 On November 22, 2025,
the owner sent an email to
City Staff requesting that
the abatement costs from
prior action be removed
and that he would start the
work immediately if City
agreed with his terms.

Tent
Structures
 Multiple tent-like
structures erected along
the creek bed.
 Lots of trash, and debris
throughout the property.

Tent Structures
Continued
 Approximately 20-40
unhoused individuals
claim this property as
their home.

New
campsites
 New campsites are being
erected on what seems to
be on a daily basis.
 Trash and debris are
pushed to the sides and
tents or canopies are
being setup.

Contamination
of Waterways
 The unhoused population
wash their clothes, bathe
and discharge bodily
fluids in the creek
contaminating our water
way.

Fires, drugs
and alcohol
 Alcohol, and drug use is
prevalent in this
encampment.
 Used needles can be seen
scattered through the
piles of trash, and debris.

Campsites
with vehicles
 Unhoused individuals are
bringing their cars down
to the creek bed.
 These vehicles are adding
to the contamination of
the creek.

Campsites
on Hillside
 New Campsites are being
erected on the hillside
due to lack of space down
by the creek bed. These
new campsites are now
clearly visible from
Airport Blvd
 This will result in
additional complaints
from the general public.

Domestic
Animals
 The unhoused population
are bringing their pets
with them.

Approximately a dozen
dogs are running lose.
 Animal waste can
contaminate surface and
ground water, spread
disease and create odors.

Accumulation
of trash and
debris
 Furniture, car parts, trash,
and other debris are now
accumulating in areas
visible from Airport Blvd.

Presented by: Community Development Department
Ruben Vargas, Sr. Code Enforcement Officer
Code Enforcement Division
(831) 768-3050
At this time, we are requesting that the City Council:

Directs/authorizes the Building Official to abate the nuisance at this vacant lot (APN: 014-021-01) without delay.

From: City Council
To: Eduardo Montesino; Vanessa Quiroz; Maria Orozco; Kristal Salcido; Casey Clark; Jimmy Dutra; Ari Parker; cityclerk
Subject: FW: Airport Blvd/Corralitos Creek homeless encampment Date: Tuesday, December 2, 2025 4:07:06 PM
From: Patricia Matejcek <[email protected]>
Sent: Tuesday, December 2, 2025 4:06:45 PM (UTC-08:00) Pacific Time (US & Canada) To: City Council <[email protected]>
Subject: Airport Blvd/Corralitos Creek homeless encampment You don't often get email from [email protected]. Learn why this is important Though I am unable to attend tonight's City Council hearing on this issues, as an area resident I am writing to express my strong support for the abatement of this unhealthy, unsightly encampment.

The Santa Cruz Sentinel article makes clear how diligent and thorough City staff has been in assessing conditions at the site as well as how negligent the owner has been. Our neighborhood witnessed the extensive and expensive work done in the past to clear the tons of debris from this highly visible property, only to see it repopulated and degraded the following year.

This NW end of the city is quite deficient in park/open space area and, because the owner has indicated a willingness to donate the land, after the abatement I hope the Council will consider accepting the property for use as a dog park or small skate park or playground, to include a parking area for a food truck, with tables and benches.

Thank you for considering my comments.

Patricia Matejcek
2030 Pajaro Lane #3211
Freedom, CA 95019

1 CITY COUNCIL AGENDA REPORT
MEETING DATE: Tuesday, December 2, 2025
TO: CITY COUNCIL
WRITTEN BY: INNOVATION & TECHNOLOGY DIRECTOR GILL

POLICE CAPTAIN MCKINLEY
RECOMMENDED BY: INTERIM POLICE CHIEF RODRIGUEZ
APPROVED BY: TAMARA VIDES, CITY MANAGER
SUBJECT: REGIONAL INTEROPERABLE NEXT-GENERATION (RING) RADIO SYSTEM RECOMMENDATION:

That the City Council, by motion, approve the City of Watsonville’s participation in the Regional Interoperable Next Generation (RING) Radio System by authorizing the City Manager to negotiate final business terms and execute the Master Service and Governance Agreement (MSGA) with the County of Santa Cruz and other partner agencies, and approve the City’s Financial commitment consistent with the agreed-upon cost sharing model.

BACKGROUND:

The Regional Interoperable Next-Generation (RING) Radio System Initiative is a countywide partnership among the County of Santa Cruz, the four incorporated cities (Santa Cruz, Capitola, Scotts Valley, and Watsonville), and University of California Santa Cruz (UCSC). The goal is to replace an aging and fragmented public-safety radio network that serves law enforcement, fire, emergency medical, public works, and field operations throughout the region.

The existing radio systems were designed and built decades ago. These legacy systems are now fragmented, technically obsolete, and increasingly unreliable. They lack interoperability between agencies, are non-compliant with the California Department of Justice (DOJ) encryption standards for law enforcement, and fail to provide consistent coverage across the County’s diverse terrain.

2 To address these issues, the County of Santa Cruz has led the development of the Regional Interoperable Next Generation (RING) Radio System, a countywide, unified radio communications network built on the nationally recognized Project 25 (P25) digital standard. The new RING system will replace existing independent systems with a single, secure platform supporting all public safety and municipal operations across Santa Cruz County. The RING Radio project represents the region’s first unified effort to build a modern, interoperable network that meets current emergency standards and provides reliable coverage for the next two decades.

DISCUSSION:

Currently, each jurisdiction operates separate and aging systems with limited compatibility. During critical incidents—such as wildfires, floods, or law-enforcement operations—these gaps in communication hinder coordination and pose direct risks to public safety personnel and residents. The RING system eliminates these barriers by providing a shared platform for all agencies, enabling seamless, encrypted communication across jurisdictions, departments, and disciplines.

RING is designed to be a mission-critical, P25-compliant digital system that supports both voice and data transmission. It will provide enhanced interoperability among all police, fire, and emergency service agencies, expanded coverage countywide, improved reliability and redundancy, encryption compliance with California DOJ standards, and shared governance with transparent cost allocation.

The County is on track to award the system implementation contract to E.F. Johnson Company (JVCKenwood) following a competitive RFP process. The project budget totals approximately $28.7 million, covering infrastructure, subscriber equipment, warranties, and long-term support.

The governance framework is established through the Master Service and Governance Agreement (MSGA). Under the MSGA:
- The County of Santa Cruz will serve as the fiscal agent and operational lead, managing contracts, system maintenance, and financial administration.
- Member Agencies retain ownership of existing infrastructure while agreeing to shared standards and participation in joint governance.
- The Executive Committee, composed of the City Managers and County Executive Officer, oversees policy, budget approval, and capital planning.
- Advisory bodies, including a Technical Advisory Group (TAG) and a Regional User Group (RUG), ensure operational and technical collaboration.

3 The RING Radio System represents a transformational investment in public safety and regional resilience. The City of Santa Cruz and the City of Scotts Valley recently received approval from their City Councils to participate in the RING Radio System and Master Service and Governance Agreement. By joining now, the City secures its position as a core partner in a unified, modern communications system that will serve residents and public service departments for decades.

CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) DETERMINATION:

This action does not constitute a project under the California Environmental Quality Act (CEQA) as defined in Section 15378(b)(5) of the CEQA Guidelines. Furthermore, pursuant to CEQA Guidelines Section 15061(b)(3), staff has determined that this action will not have a significant effect on the environment.

STRATEGIC PLAN:

The recommendation action supports the Council’s objective of:

Efficient and Well-performing Government
Public Safety
FINANCIAL IMPACT:

The RING project’s regional capital cost of approximately $28.7 million will be financed through the County, with each member agency contributing based on its proportion of active radio units. The City of Watsonville currently accounts for approximately 9% of the member radio network, resulting in a preliminary capital share of $2.5 to $2.7 million over the financing term. There is an estimated $35 million in additional operating and maintenance costs over the next 13 years. The City’s annual O&M costs are preliminarily estimated at $22,448 to $289,548 per year, depending on final device counts and vendor service levels.

4 In total, the project is projected to cost approximately $61 million during this period. The total City’s share, including capital, operations and maintenance is about $5.6 million, or roughly 9% of the total cost. The annual payment ranges from $82,873 to $543,264 annually.

Table I below shows the annual City of Watsonville Estimated Contributions for the next 13 years, this is all inclusive of all costs that include capital costs and ongoing operations and maintenance:

Table I
Annual Payments
Year
Annual
Contribution
FY27 $ 82,873
FY28 $ 114,299
FY29 $ 334,086
FY30 $ 500,881
FY31 $ 510,871
FY32 $ 496,429
FY33 $ 525,225
FY34 $ 534,073
FY35 $ 543,264
FY36 $ 507,025
FY37 $ 516,943
FY38 $ 527,246
FY39 $ 411,091
Total $ 5,604,306
The City’s total financial participation will consist of annual operational and capital fees based on the number of radio units assigned to the City, and in-kind contributions of existing City-owned radio sites and frequencies that offset a portion of capital costs. Current projections estimate the City’s cost at approximately $2,100 per radio annually. These costs will be incorporated into future budget cycles and allocated among Police and Fire department budgets. As part of the Executive Committee, the City will have direct influence on the overall costs of the system and help shape the annual fees imposed on all members.

Table II presents the estimated number of units and the projected cost sharing for the entire project life.

Table II

5 RING Agencies Total Fee Schedule (projected actuals)
Membership Municipality/Agency # Units % of Total Total Cost Member City of Capitola 47 2.0% $ 1,242,464
Member City of Santa Cruz 395 16.7% $ 10,441,986
Member City of Scotts Valley 40 1.7% $ 1,057,416
Member City of Watsonville 212 9.0% $ 5,604,306
Member County of Santa Cruz 1140 48.3% $ 30,136,365
Member UCSC 55 2.3% $ 1,453,947
Subscriber Ben Lomond FD 54 2.3% $ 854,823
Subscriber Boulder Creek FD 59 2.5% $ 933,974
Subscriber Central FD 200 8.5% $ 3,166,012
Subscriber Scotts Valley FD 53 2.2% $ 838,993
Subscriber Felton FD 45 1.9% $ 712,353
Subscriber Zayante FD 61 2.6% $ 965,634
Total $ 2,361 100% $ 57,408,273
Final costs will depend on the verified number of radios assigned to City departments, the selected payment structure (level or ramped), and any revenue offsets from subscriber connection fees or dispatch-related grants. The County will handle financing directly and issue quarterly intergovernmental invoices to member agencies for their respective shares.

No immediate fiscal impact is anticipated in the current fiscal year. Debt service and additional O&M contributions will not begin until the system transitions into its operational phase, currently projected for FY30. The City will validate radio counts and work with department heads to confirm cost allocations and funding sources. Police and Fire will fund participation through departmental operating budgets.

ALTERNATIVE ACTION:

No reasonable alternatives are known at this time.

ATTACHMENTS AND/OR REFERENCES (IF ANY):

1. Santa Cruz Regional Interoperable Next-Generation (RING) Radio System Master Service Agreement

2. 10-Year Cost Allocation Estimate

11-07-2025 1
Santa Cruz
Regional Interoperable Next Generation (RING)
Radio System

MASTER SERVICE AND GOVERNANCE AGREEMENT
This Master Service and Governance Agreement ("Agreement") for establishing a Regional Interoperable Next Generation (RING) Radio System is made and entered into as of the date of last signature by and between the County of Santa Cruz, City of Santa Cruz, City of Watsonville, City of Capitola, City of Scotts Valley, and University of California, Santa Cruz (“Member Agency” and collectively “Member Agencies”).

The Member Agencies are each a “Party” to this Agreement and are collectively the “Parties” to this Agreement.

RECITALS
WHEREAS, the Member Agencies have a mutual interest in maintaining a comprehensive, interoperable public safety communication system to serve the needs of fire, law enforcement, emergency medical services, education, and other public safety and municipal functions, within Santa Cruz County; and WHEREAS, the Member Agencies desire to collaborate under this Agreement where each Member Agency retains ownership of its respective Owned Assets (including radio sites, towers, frequencies, and infrastructure) within the RING Radio System; and
WHEREAS, this Agreement will provide clear terms governing asset ownership, system governance and oversite, financial contributions, operational responsibilities, and capital investments while allowing for the RING governance structure to evolve as the system grows; and WHEREAS, the Member Agencies desire to work in partnership to provide direction and participate in the decision-making process on items such as operations, budget, capital improvements, strategy, and vision as they pertain to the RING Radio System.

NOW, THEREFORE, IT IS MUTUALLY AGREED AS FOLLOWS:

1. DEFINITIONS
Annual Funding Plan: The strategy developed by the Executive Committee that outlines how the RING Radio System will secure the financial resources needed to achieve its goals, including identifying funding sources, amounts, and timing.

Capital Costs: Costs related to capital improvements and acquisitions of capital assets, including hardware and software upgrades, infrastructure enhancements, capital reserves, or other shared infrastructure enhancements as prescribed by the RING Radio System scope of work or other capital improvements approved by the Executive Committee.

Attachment 1

11-07-2025 2
Capital Fee: A fee charged to Member Agencies to recover costs of capital improvements and acquisitions of capital assets, including hardware and software upgrades, infrastructure enhancements, capital reserves, or other shared infrastructure enhancements as prescribed by the RING Technical and Operational Standards or other capital improvements approved by the Executive Committee.

Executive Committee: The governing body of the RING Radio System composed of one appointed executive or designee from each Member Agency, as specified in Attachment A. The Executive Committee provides strategic oversight, recommends budgets and Capital and Operational Fees, and makes policy and financial recommendations concerning the operation, management, and capital planning of the RING Radio System. The Executive Committee is an advisory commission to the County of Santa Cruz Board of Supervisors.

Member Agency: A public agency, organization, or other authorized entity who is utilizing the RING Radio System that is a Party to this Agreement.

New Member Buy-in: The proportional buy-in amount to support funding of Capital Costs paid by a new member that joins after this Agreement is executed.

Operational Fee: A fee charged on a recurring basis at intervals established by the Executive Committee to User Agencies covering their respective portion of the costs associated with the ongoing operations and maintenance (O&M) of the RING Radio System. The Operational Fee will cover costs related to the daily operations, maintenance, and basic system updates for the RING Radio System, including County Radio Shop labor required to support and provide basic maintenance; external vendor costs; operating reserves; administrative costs; and other related services and supplies.

Outstanding Debt: Shall include all remaining principal balances on bonds or other capital financing instruments related to the RING Radio System capital program but shall not include lease obligations or operational financing.

Owned Assets: The infrastructure held by each Member Agency including, but not limited to, radio sites, towers, frequencies, shelters/structures, generators, cabling, and power supplies. Use of Member Agency Owned Assets by the RING Radio System is subject to separate license agreements between the County and each Member Agency.

Present Value [of the RING Radio System]: Shall be determined by the County Information Services Department (ISD) at the time a Subscriber Agency formally indicates interest in connecting to the RING Radio System. The valuation shall use a straight-line depreciation method applied to the total original capital investment of the RING Radio System.

Regional User Group (RUG): An advisory body composed of operational representatives from each Member and Subscriber Agency, as specified in Attachment A. The RUG provides input on day-to-day operations, system performance, and user needs to ensure all stakeholders have a voice in the management of the RING Radio System.

RING P25 Upgrade Project (“Project”): A major capital project that upgrades the current radio system to a next-generation trunked P25 regional radio system. The Project includes upgrades to the backhaul system, land-mobile radio infrastructure, dispatch consoles, project management, and associated soft costs and warranties.

Attachment 1

11-07-2025 3
RING Radio System: The Santa Cruz County Regional Interoperable Next Generation (RING) Radio System including all associated infrastructure, equipment, and services necessary for public safety, education, and other municipal operational radio communication.

RING Technical and Operational Standards: The technical and operational standards of the RING Radio System are contained within Attachment B: Santa Cruz County RFP Next Generation Public Safety Radio System and Attachment C: EF Johnson (JVC Kenwood) Response to Santa Cruz County, California RFP #23P-003 dated September 17, 2024.

Subscriber Agency: A public agency, organization, or other authorized entity who is utilizing the RING Radio System but is not a Member Agency under this Agreement. Admission of Subscriber Agencies is determined by the Executive Committee and governed by a separate agreement.

Subscriber Connection Contribution: A one-time charge to all Subscriber Agencies (non-Member Agencies) at the time they join the RING System. The Subscriber Connection Contribution represents the Subscriber Agency’s proportional contribution toward the Capital Costs of the RING Radio System.

Technical Advisory Group (TAG): An advisory body composed of technical and operational representatives, as specified in Attachment A. The TAG provides recommendations to the Executive Committee on technical standards, maintenance, upgrades, cybersecurity, and system performance to ensure the RING Radio System remains interoperable, resilient, and compliant with applicable regulations.

Total User Equipment Count: The total number of User Equipment devices, as of July 1st of each year, from all User Agencies. The Total User Equipment Count will be used in the True-Up Process.

True-Up Process: An annual process to reconcile the number of User Equipment devices each User Agency has registered with the RING Radio System. The True-Up Process determines the actual number of User Equipment devices actively using the RING Radio System, which is then used to adjust the Capital and Operational fees for the following fiscal year.

User Agency: all agencies including Member Agencies and Subscriber Agencies that own devices actively using the RING Radio System.

User Equipment: All equipment owned by either Member Agencies or Subscriber Agencies including portable, mobile, pagers, fixed radio devices, dispatch consoles and any associated equipment, intended to operate on the RING System. Each Member or Subscriber Agency is responsible for the procurement, installation, replacement, and insurance of its User Equipment, ensuring it meets the RING Radio System’s technical and operational standards.

2. PARTICIPATION AND OBLIGATIONS

2.1 Participation: Each Member Agency agrees to participate in the RING Radio System under this Agreement and retain ownership of its Owned Assets unless such participation is terminated in accordance with Section 5 below. Use of Member Agency Owned Assets by the RING Radio Attachment 1

11-07-2025 4
System is subject to separate license agreements between the County and each Member Agency.

2.2 New Member or Subscriber Admission: Eligible public agencies may apply to become Member or Subscriber Agencies. Admission requires (a) execution of the appropriate agreement (MSGA for Members or a Subscriber Agreement for Subscribers), (b) payment of a New Member Buy-In or Subscriber Connection Contribution as determined by the Executive Committee, (c) recommendation for approval by the Executive Committee, and (d) approval by the County of Santa Cruz Board of Supervisors. New Member or Subscriber Agencies shall assume a proportionate share of obligations (both capital and operational) as determined by the Executive Committee.

2.3 Obligations of the County:

2.3.1 The County, on behalf of the Member Agencies participating in this Agreement, via the County Information Services Department (ISD) Radio Shop Division will operate, maintain, and manage the RING Radio System, including all radio sites, transmission equipment, and related infrastructure, including any third-party vendor contracts.

2.3.2 The County will maintain, program, repair, and service User Equipment that is connected to the RING Radio System. The replacement, purchase, and installation of User Equipment is the responsibility of each respective User Agency.

2.3.3 The County will provide administrative support for the RING committees and prepare annual operating and capital budgets for review and recommendation by the RING Executive Committee.

2.3.4 The County will conduct the project management for the RING P25 Upgrade Project including procurement, installation, testing, and deployment using the funds collected through the Capital Fee to support said project.

2.3.5 Any contract or procurement by the County exceeding $100,000 or materially impacting Member Agency financial obligations shall be subject to prior review and approval by the Executive Committee.

2.4 Obligations of Member Agencies:

2.4.1 Each Member Agency shall maintain ownership and control of its Owned Assets and contribute them to the RING Radio System’s operations as defined by a separate license agreement between the County and the Member Agency.

2.4.2 Member Agencies will participate in the decision-making process through the Executive Committee and advisory bodies established under this Agreement.

2.5 Obligations of User Agencies:

2.5.1 Each User Agency shall comply with the operational standards and protocols created by the RUG and TAG and approved by the Executive Committee for the RING Radio System.

2.5.2 Each User Agency shall be responsible for payment of the Operational Fee and Capital Fee as described herein.

Attachment 1

11-07-2025 5

2.5.3 Each User Agency will be responsible for replacing its own User Equipment and ensuring it meets the RING Radio System’s technical and operational standards.

2.5.4 User Agencies may endeavor to seek grant opportunities and other external funding to support the RING Radio System and proportionately offset the User Agencies’ costs.

3. GOVERNANCE

3.1 Consideration of a Joint Powers Agreement (JPA): All Parties agree to discuss and negotiate the possibility of a JPA in the future, subsequent to the execution of this agreement.

3.2 RING Executive Committee: The Executive Committee, as defined in Section 1, is established as the governing body of the RING Radio System. The Executive Committee shall consist of executives or designees from each Member Agency and will provide policy direction, budgetary recommendations, and governance oversight.

3.2.1 RING Executive Committee Roles and Responsibilities: The Executive Committee will have an oversite role, consulting and advising the County on matters such as operational issues, capital improvements, and budgetary concerns. The Executive Committee will not have direct involvement in day-to-day operations. A full account of roles, duties, and responsibilities is outlined in Attachment A of this Agreement.

3.3 Regional User Group (RING RUG): An advisory group as defined in Section 1 and Attachment A, will meet at least quarterly to provide input on the operational aspects of the RING Radio System.

3.4 RING Technical Advisory Group (RING TAG): An advisory group, as defined in Section 1, will provide recommendations to the Executive Committee regarding O&M standards, protocols, and upgrades, which at a minimum shall include:

3.4.1 Identification of minimum technical standards for the RING Radio System equipment and User Equipment.

3.4.2 Identification of protocols for the modification of “talk group” assignments and their usage.

3.4.3 Identification of minimum periodic maintenance standards and schedules for RING Radio System equipment.

3.4.4 Identification of problem reporting and resolution practices for RING Radio System equipment.

3.4.5 Identification of security standards, policies, and procedures. A full account of roles, duties, and responsibilities of the RING TAG is outlined in Attachment A of this Agreement.

4. BUDGET, FEES AND COST ALLOCATION

4.1 Annual Budget Process: The County Chief Information Officer (CIO), in consultation with the RING TAG, RING RUG, and Executive Committee, will develop a draft budget for the upcoming fiscal year and will present to the Executive Committee by January 31st each year with final review and recommendation by March 31st to the County Board of Supervisors for final adoption.

Attachment 1

11-07-2025 6

4.1.1 County Budget: The County agrees to include funding in its annual budget consistent with the budget recommended by the Executive Committee.

4.2 Operational Fee: Operational Fees, as defined in Section 1, will be calculated annually based on the O&M budget recommended by the Executive Committee divided by the Total User Equipment Count. This calculation will set the per device charge which is then multiplied by each User Agency’s User Equipment Count to determine the Operational Fee.

4.3 Capital Fee: Capital Fees, as defined in Section 1, will be calculated annually based on the Capital Costs budget recommended by the Executive Committee minus applicable Subscriber Connection Contributions as described below, divided by the combined User Equipment Counts of all Member Agencies. This calculation sets the per device charge which is then multiplied by each Member Agency’s User Equipment Count to determine the Capital Fee.

4.4 Subscriber Connection Contribution: A Subscriber Connection Contribution, as defined in Section 1, shall be assessed as a one-time charge to all Subscriber Agencies (non-Member Agencies) at the time they join the RING Radio System. The Subscriber Connection Contribution is the Subscriber Agency’s proportional contribution toward the existing capital investment of the RING Radio System.

4.4.1 Revenue generated from Subscriber Connection Contributions shall be applied directly toward the reduction of Capital Costs in the following fiscal year’s Capital Fee calculation.

4.5 Member Agency Special Assessments: If unforeseen Capital Costs arise that are not covered by the existing budget, the Executive Committee, with input from the RING TAG, RING RUG, and County ISD, may propose a special assessment for each Member Agency to cover these expenses and will be distributed across the Member Agencies based on the standard cost allocation formula. Special assessments shall require an affirmative two-thirds (2/3) vote of the Executive Committee before recommendation to the County of Santa Cruz Board of Supervisors.

4.6 Cost Allocation and Annual Funding Plan: The Executive Committee shall develop and recommend to the County Board of Supervisors an Annual Funding Plan, as defined in Section 1, that defines cost-sharing formulas for Operational and Capital fees. Once adopted, any subsequent change that increases a Member Agency’s financial obligation by more than 10% shall require a unanimous vote of the Executive Committee and approval by the County of Santa Cruz Board of Supervisors.

4.6.1 The Operations and Capital Fees will be calculated annually based on the approved operational and capital budgets, minus any additional funding (grants, Subscriber Connection Contributions, etc.) distributed proportionally by determining the Total User Equipment Count within the RING Radio System.

4.6.2 A “true-up” process will occur annually to adjust fees based on changes in User Equipment Counts.

4.6 Grants and External Funding: Member and Subscriber Agencies may seek and administer grant or external funding related to their participation in the RING Radio System. If external funding requires matching or imposes conditions, awarded agencies shall be required to meet all Attachment 1

11-07-2025 7
conditions of the grant award. Grant compliance, reporting, and audit obligations are the responsibility of the grant recipient.

4.7 Billing Schedule: The County will issue invoices to each User Agency on a quarterly basis, covering all financial obligation of each User Agency. Invoices will be issued by the 15th of the first month of each quarter, with payment due within forty-five (45) calendar days.

4.8 Delinquency: The County will notify the Executive Committee of any delinquency after forty-five (45) days of non-payment. The Executive Committee will evaluate the circumstances, review possible remedies, and provide direction to the County as to how to proceed subject to approval by the County of Santa Cruz Board of Supervisor.

4.9 RING Radio System Coverage Assurance: The County will endeavor to provide coverage as outlined in the RING Technical and Operational Standards. If a User Agency believes that coverage is not meeting those standards, they may withhold payment until such time that coverage has been restored or that a mutual understanding of the RING Radio System limitations has been agreed upon.

4.10 RING Radio System Service and Maintenance Assurance: The County will endeavor to provide service and maintenance to all User Equipment as outlined in the RING Technical and Operational Standards. If a User Agency believes that service and/or maintenance is not meeting those standards, they may withhold payment until such time that service and/or maintenance has been restored or that a mutual understanding of the serviceability of said User Equipment has been agreed upon.

4.11 Audits: The County shall arrange for an independent financial audit of the RING Radio System annually. Audit results shall be presented to the Executive Committee and provided to each Member Agency’s governing body.

5. TERM AND RENEWAL

5.1 Term: The initial term of this Agreement shall be ten (10) years from the date of execution, with automatic renewal for successive ten-year terms unless terminated as provided herein.

5.2 Termination: Any Member Agency may withdraw from the Agreement by providing the Executive Committee with a written notice at least twenty-four (24) months in advance. The withdrawing Member Agency will remain responsible for its share of Operational and Capital Fees until the date on which its withdrawal is effective. A withdrawing Member Agency shall have no interest or claim in the assets of the RING Radio System absent an approved written agreement which contains express provisions to the contrary, except for the withdrawing Member Agency’s Owned Assets.

5.2.1 A withdrawing or withdrawn Member Agency’s payment obligation with respect to its share of Operational and Capital Fees shall survive withdrawal of the Member Agency and survive termination of this Agreement.

5.2.2 The withdrawing Member Agency may negotiate a buy-out agreement with the Executive Committee to retire any outstanding financial obligations the Member Agency shares with this Agreement.

Attachment 1

11-07-2025 8

5.2.3 If a withdrawing or withdrawn Member Agency provided Owned Asset(s) to the RING Radio System, the separate license agreement will govern treatment of the Owned Assets.

5.3 Termination for Cause: The Executive Committee may terminate any Member Agency’s participation in the RING Radio System for cause, which is defined as unlawful or fraudulent activity, failure to comply with the terms in this Agreement, or failure to pay required fees. The termination process will include a six (6) months notice period during which the Member Agency can remedy the issue. If unresolved, termination will become effective one (1) year after the initial notice, and the Member Agency will be liable for all Capital and Operational Fees incurred until the date of which the termination is effective.

6. AMENDMENTS AND MODIFICATIONS
This Agreement may be amended or modified only by a written instrument signed by all Parties.

6.1 New Member Agency Integration:

6.1.1 Agencies that wish to join the RING Radio System after the Agreement's effective date must apply to the RING TAG and Executive Committee. Upon an affirmative recommendation of the application by the RING TAG and approval by the Executive Committee, the new Member Agency will pay a one-time New Member Buy-In, as defined in Section 1, calculated based on the current value of the RING Radio System's capital assets and the costs incurred to date.

6.1.2 New Member Agencies’ Owned Assets contributed to the RING Radio System will be defined in a separate license agreement between the County and the New Member Agency.

6.1.3 The New Member Agency will be subject to ongoing Operational and Capital Fees, prorated from the date of entry into the RING Radio System.

6.2 Temporary Access Provisions: In the event of emergencies or special circumstances, the County may grant temporary access to the RING Radio System to non-Member or non-Subscriber Agencies. This access will be approved by the County CIO or their designee and will be limited to the duration of the emergency or event. The County will notify the Executive Committee within 48 hours of granting such access.

7. INDEMNIFICATION, INSURANCE AND LIABILITY

7.1 Mutual Indemnification:

7.1.1 The County shall indemnify, defend, and hold harmless each other Member Agency, and each other Member Agency’s respective officers, officials, employees, volunteers, and agents from and against any and all claims, liabilities, losses, damages, expenses (including reasonable attorneys’ fees), or causes of action but only in proportion to and to the extent such claims, liabilities, losses, damages, expenses or cause of action arise out of, result from, or relate to the County’s negligence, willful misconduct, or failure to perform its obligations under this Agreement, except to the extent such claims arise from the sole negligence or willful misconduct of the respective indemnified Member Agency.

Attachment 1

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7.1.2 Each Member Agency shall indemnify, defend, and hold harmless the County of Santa Cruz and all other Member Agencies, their officers, officials, employees, volunteers, and agents from and against any and all claims, liabilities, losses, damages, expenses (including reasonable attorneys’ fees), or causes of action but only in proportion to and to the extent such claims, liabilities, losses, damages, expenses or causes of action arise out of, result from, or relate to the respective Member Agency’s negligence, willful misconduct, or failure to perform its obligations under this Agreement, except to the extent such claims arise from the sole negligence or willful misconduct of the County or other Member Agency, or the County’s or other Member Agency’s officers, officials, directors, employees, volunteers, or agents.

7.2 Insurance: The County shall insure the RING Radio System. Member and Subscriber Agencies shall maintain adequate insurance for all respective Owned Assets and User Equipment related to the RING Radio System.

7.3 Liability: Each Member Agency agrees not to hold any other Member Agency liable for claims arising from the RING Radio System operations, except in cases of gross negligence or willful misconduct.

7.4 Conflict of Interest: Each Members, Representatives, and Advisors shall comply with applicable laws governing conflicts of interest that are already applicable to them in their capacity as employees or representatives of their respective agencies. Further, the Executive Committee shall adopt a Conflict of Interest Policy requiring disclosure of any personal or financial interest in contracts, vendor proposals, or procurement decisions related to the RING Radio System.

8. MISCELLANEOUS

8.1 Governing Law: This Agreement shall be governed by and interpreted under the laws of the State of California.

8.2 Entire Agreement: This Agreement constitutes the entire understanding between the Parties and supersedes all prior agreements, understandings, or representations.

8.3 Notices: Notices required under this Agreement shall be sent to the addresses specified in the Agreement.

8.4 Construction. The final form of this Agreement is the result of the Parties’ combined efforts. If anything in this Agreement is found by a court of competent jurisdiction to be ambiguous, that ambiguity shall not be resolved by construing the terms of this Agreement against either Party.

8.5 Headings. The headings and paragraph titles in this Agreement are for convenience only and are not part of this Agreement.

8.6 Severability. If anything in this Agreement is found by a court of competent jurisdiction to be unlawful or otherwise unenforceable, the balance of this Agreement remains in effect, and the Parties shall make best efforts to replace the unlawful or unenforceable part of this Agreement with lawful and enforceable terms intended to accomplish the Parties’ original intent.

Attachment 1

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8.7 No Waiver. Payment, waiver, or discharge by any Party of any liability or obligation under this Agreement on any one or more occasions is not a waiver of performance of any continuing or other obligation and does not prohibit enforcement of any obligation on any other occasion.

8.8 No Third-Party Beneficiaries. This Agreement does not and is not intended to create any rights or obligations for any person or entity except for the Parties.

8.9 Dispute Resolution. In the event of any dispute under this Agreement, the Parties shall first attempt resolution through mediation before a mutually agreed neutral mediator. If mediation is unsuccessful, the Parties may pursue litigation in accordance with California law.

8.10 Force Majeure. Neither Party hereto shall be liable or responsible for delays or failures in performance resulting from events beyond the reasonable control, and without the fault or negligence, of such Party. Such events shall include, without limitation, acts of God, strikes, lockouts, protests, riots, acts of war, epidemics, pandemics, acts of government, fire, power failures, nuclear accidents, earthquakes, unusually severe weather, acts of terrorism or other disasters, whether or not similar to the foregoing. Each Party will, however, make all reasonable efforts to remove or eliminate such a cause of delay or default and will, upon the cessation of the cause diligently pursue performance of its obligations in this Agreement.

8.11 Authorized Signature. The Parties represent and warrant that the individual signing this Agreement on behalf of Member Agency or the County are duly authorized to do so and their signature on this Agreement legally binds Member Agency and the County to the terms of this Agreement.

8.12 Integrated Contract. This Agreement, including its attachments, is the entire agreement between Member Agency and the County with respect to the subject matter of this Agreement, and it supersedes all previous negotiations, proposals, commitments, writings, advertisements, publications, and understandings of any nature unless those things are expressly included in this Agreement.

8.13 Counterpart Execution. This Agreement, and any amendments hereto, may be executed in one (1) or more counterparts, each of which shall be deemed to be an original and all of which, when taken together, shall be deemed to be one (1) and the same agreement. This Agreement, and any amendments hereto, may be signed by manual or electronic signatures in accordance with any and all applicable local, state and federal laws, regulations and standards, and such signatures shall constitute original signatures for all purposes. A signed copy of this Agreement, and any amendments hereto, transmitted by email or by other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Agreement and any amendments hereto.

IN WITNESS WHEREOF, the Parties have executed this Agreement as of the last date written below.

County of Santa Cruz:
[Authorized Representative’s Name]
Attachment 1

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Title:

Date:

Address:

City of Capitola
[Authorized Representative’s Name]
Title:

Date:

Address:

City of Santa Cruz
[Authorized Representative’s Name]
Title:

Date:

Address:

City of Scotts Valley
[Authorized Representative’s Name]
Title:

Date:

Address:

City of Watsonville
[Authorized Representative’s Name]
Title:

Date:

Address:

The Regents of the University of California, on behalf of its Santa Cruz campus Attachment 1

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[Authorized Representative’s Name]
Title:

Date:

Address:

Attachment 1

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Attachment A – Detailed Governance Structure
Executive Committee

1. Voting Members:

The Executive Committee shall be comprised of seven (7) voting members as follows:
• City Manager of the City of Santa Cruz or designee
• City Manager of the City of Watsonville or designee
• City Manager of the City of Capitola or designee
• City Manager of the City of Scotts Valley or designee • Chief of Police of the University of California, Santa Cruz or designee • The County Executive Officer (CEO) or designee
Each City Manager, County Executive Officer, Chief of Police, and Fire Chief or their designee will represent their respective jurisdiction in matters relating to the RING Radio System. Each voting member will be appointed by their legislative body.

2. Voting Rules and Quorum:
• Each voting member will have one equally weighted vote. • To be considered present, a voting member must attend the meeting in person or through a compliant remote attendance platform if teleconference attendance is permitted by the Ralph M. Brown Act.
• A quorum will consist of at least four (4) of the six (6) voting members • All non-budgetary and non-service level decisions require a simple majority vote of the quorum.
• Budget and service level changes require the approval of at least four (4) of the six (6) voting members.

3. Non-Voting Advisors
Non-voting advisors to the Executive Committee will include:
• The Chairperson or Vice-Chair of the RING Technical Advisory Group • The Chairperson or Vice-Chair of the RING Regional User Group • The County’s Chief Information Officer or designee
• The President of the Santa Cruz County Fire Chiefs’ Association • The Chair of the Santa Cruz County Law Enforcement Chiefs’ Association These non-voting advisors will provide technical expertise and operational input but are not required for the establishment of a quorum or voting.

4. Meetings
• The Executive Committee shall meet at least once a year or as deemed necessary by the Executive Committee.
• All meetings will be conducted in compliance with the Ralph M. Brown Act.

Attachment 1

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• Agendas will be posted at least 72 hours in advance at the physical location of the meeting site and on the RING Radio System website.

5. Election of Officers and Procedures
• The Executive Committee will select a Chair and other officers as needed to facilitate its operations.
• The Executive Committee will establish operational procedures and create subcommittees to handle specific issues related to the RING Radio System. These actions must be consistent with the terms of this Agreement and adopted bylaws.

6. Tenure and Replacement of Members
• In the event of removal, resignation, or death of a voting member, the Member Agency responsible for appointing that member shall promptly appoint a successor to fill the vacancy. • Voting members shall serve until replaced by their respective appointing Member Agency.

7. Duties of the Executive Committee
• Policy Recommendations: The Executive Committee will make recommendations regarding the overall operation, costs, and scope of the RING Radio System, including system upgrades, enhancements, and capital improvements to the County of Santa Cruz Board of Supervisors. • Budget Oversight: The Executive Committee will review and recommend the RING Radio System budget, which shall be transmitted to the County of Santa Cruz Board of Supervisors, and to City Councils, and UC leadership as applicable, for final approval. • Service Agreements: The Executive Committee may recommend to the County to enter into service agreements or contracts to support the RING Radio System. • Special Funding: The Executive Committee will recommend cost-sharing mechanisms and special funding for system upgrades or major purchases. • Audit Requests: The Executive Committee shall receive financial or performance audits of the RING Radio System accounts, with costs proportionally shared by Member Agencies.

8. Bylaws and Amendments
• The Executive Committee will adopt bylaws to govern its operations, consistent with this Agreement. These bylaws may be amended with 30-days notice to all Member Agencies. • Amendments to the bylaws must be approved by a majority vote of the Executive Committee and approved by the County of Santa Cruz Board of Supervisors.

9. Communication and Transparency
• Members of the RING Executive Committee shall disseminate relevant information and decisions to their respective Agencies.
• The Ring Executive Committee will ensure that all User Agencies receive timely updates on budget, policy, and operational decisions.

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RING Regional Users Group
The Regional Users Group (RING RUG) will be established as an advisory group to represent the interests of all User Agencies that participate in the RING Radio System. Its primary purpose is to provide input on the operational aspects of the system, ensuring that all stakeholders have a voice in how the system is managed and maintained. The RING RUG is designed to create an inclusive platform where all stakeholders can express their concerns, contribute to discussions on operational improvements, and ensure the System meets the needs of each User Agency. The RING RUG will reflect a regional approach to managing public safety communications, fostering collaboration and cooperation across agencies and departments.

1. Membership
Each User Agency may designate operational representatives to the RING RUG. These representatives will be responsible for providing input on behalf of their agency regarding the operational and functional aspects of the system. Additional representatives from non-User Agencies may participate in the RING RUG to provide direct operational insight from their perspective which will enhance the effectiveness of the RING Radio System.

Approximate membership of 25 individuals, may include, but not limited to the following agencies and departments:
• County Departments: Public Works, Parks, General Services Division (GSD) • Law Enforcement: Sheriff’s Office, Probation, District Attorney (DA), each local law enforcement agency
• Fire Services: Representatives from each fire agency
• Member Agencies: Public Works, Parks, and Solid Waste representatives from the cities of Santa Cruz, Watsonville, Scotts Valley, and Capitola
• Dispatch Services: Representatives from dispatch agencies such as NetCom, Scotts Valley, and the University of California, Santa Cruz (UCSC)
• Educational Institutions: Representative from the University of California, Santa Cruz (UCSC)

2. Meetings and Communication
• All meetings will be conducted in compliance with the Ralph M. Brown Act. • Meeting Frequency: The RING RUG will meet at least quarterly, administered by the County Information Services Department (ISD).
• Agenda and Minutes: Meeting agendas will be developed by ISD, incorporating input from Subscriber Members to address pressing concerns and topics related to system operations.

Agendas will be distributed to User Agencies at least one (1) week before the scheduled meeting. Agendas will be posted at least 72 hours in advance at the physical location of the meeting site and on the RING Radio System website. Minutes will be taken at each meeting, summarizing key discussions, action items, and decisions. Minutes will be distributed to all group members and made available for review within two (2) weeks after the meeting. • Meetings will be conducted in person. Teleconference attendance is subject to the Ralph M.

Brown Act.
• Reports shall be submitted quarterly to the Executive Committee.

Attachment 1

11-07-2025 16

3. Roles and Responsibilities
• RING RUG Members are expected to report back to their respective agencies, ensuring their organization remains informed and engaged in the decision-making process. • The RING RUG will serve as the primary advisory body to the RING Executive Committee on operational matters. The group will provide feedback on day-to-day system performance and user experiences, offering recommendations for improvements, resource allocation, and system enhancements.
• The RING RUG may also recommend changes to operational procedures, maintenance schedules, and training programs to improve system reliability and user proficiency. • While the RING RUG does not have direct decision-making authority, its recommendations will be critical in shaping the operational management of the RING Radio System. • Recommendations shall be documented and forwarded to the Executive Committee and County ISD for further action. If not adopted, the Executive Committee or County ISD shall provide written explanation to RUG Members.

4. Reporting and Accountability
• The Chairperson of the RING RUG will provide regular updates to the RING Executive Committee. These updates will summarize operational challenges, successes, and the RING RUG’s recommendations for system improvements.
• Any action items resulting from RING RUG discussions will be assigned, at the discretion of the ISD Director, to appropriate RING RUG members or ISD staff. Follow-up on these items will be reviewed at subsequent meetings to ensure timely resolution.

5. Amendments and Changes
• Group Composition: The composition of the RING RUG may be amended as necessary to reflect changes in the User Agencies or the growth of the RING Radio System. Any additions or changes to group membership must be approved by the Executive Committee. • Meeting Schedule Adjustments: The meeting frequency or schedule may be adjusted by mutual agreement of the members, with at least 30 days’ notice provided for any permanent changes to the meeting calendar.

Attachment 1

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RING Technical Advisory Group
The RING Technical Advisory Group (RING TAG) is established to provide technical and operational guidance for the ongoing management and development of the System. RING TAG will be responsible for advising the RING Executive Committee on technical standards, operational protocols, and the implementation of upgrades and maintenance to the System.

1. Membership
The RING TAG will consist of technical and operational staff from each of the organizations listed below. Members will be chosen based on their technical expertise and experience with public safety communication systems.

Each organization may designate one (1) representative and one (1) alternate. Members should have technical/operational competency. Members include:
• Law Chiefs’ Representative
• Fire Chiefs’ Representative
• Sheriff's Office Representative
• Two (2) County Information Services Department (ISD) Representatives • City Representatives from Santa Cruz, Watsonville, Scotts Valley, and Capitola • NetCom Representative
• University of California, Santa Cruz (UCSC) Representative Consultants or vendor representatives may participate only as non-voting technical advisors to avoid conflicts of interest. Standby (Non-Voting) Members for technical consultation include:
• GSD (Real Estate) Representative
• County Budget Representative
• County retained consultants, as needed

2. Roles and Responsibilities
• Advisory Role: The RING TAG will recommend minimum technical standards, talk group protocols, maintenance standards, security policies.
• TAG shall review all vendor change orders exceeding $100,000 and make recommendations to the Executive Committee.
• TAG shall oversee and approve system acceptance testing before “go-live” deployment. • TAG shall recommend security standards for the System.

3. Meetings and Procedures
• All meetings will be conducted in compliance with the Ralph M. Brown Act. • Meeting Frequency: The RING TAG will meet at least quarterly, administered by the County Information Services Department (ISD).
• Agenda and Minutes: Meeting agendas will be developed by ISD, incorporating input from TAG Members to address pressing concerns and topics related to system operations. Agendas will be distributed at least one (1) week before the scheduled meeting. Agendas will be posted at least 72 hours in advance at the physical location of the meeting site and on the RING Radio Attachment 1

11-07-2025 18
System website. Minutes will be taken at each meeting, summarizing key discussions, action items, and decisions. Minutes will be distributed to all group members and made available for review within two (2) weeks after the meeting.
• Meetings will be conducted in person. Teleconference attendance is subject to the Ralph M.

Brown Act.
• Reports shall be submitted quarterly to the Executive Committee.

4. Technical Decision-Making and Voting
• In making its recommendations to the Executive Committee, the RING TAG will strive to reach consensus; otherwise, a majority vote of those in attendance will serve as final determination in making recommendations.
• The RING TAG does not have the authority to make binding decisions but plays a crucial role in advising the RING Executive Committee on the technical aspects of system management and operational improvements.
• The RING TAG will provide formal recommendations to the RING Executive Committee regarding any changes or upgrades to the System. These recommendations will include detailed reports on the technical rationale behind the proposed changes.
• The Chairperson of the RING TAG will prepare and submit quarterly reports summarizing key discussions, technical evaluations, and operational performance metrics.

5. Amendments and Changes to Group Structure
• Membership Adjustments: The composition of the RING TAG may be adjusted as needed to reflect changes in the User Agencies or technical requirements of the System. Any changes must be approved by the Executive Committee.
• Meeting Schedule Adjustments: Changes to the meeting schedule may be proposed by the RING TAG Chairperson and must be approved by a majority of RING TAG members.

Attachment 1

Item Amount
System Equipment & Hard Costs $ 16,935,445
System Soft Costs $ 5,167,711
Site Development $ 6,688,739
Project Management & Admin $ 743,512
Contingency $ 1,439,595
Subtotal $ 30,975,000
Less UCSC 800mz Sub-project $ (1,721,000)
Less Vendor Discount $ (10,278,850)
Total $ 18,975,150
Source Amount
Equipment Lease Financing $ 16,459,290
One-Time Cash $ 750,000
Pay as you Go $ 1,765,860
Total $ 18,975,150
FY30 Capital Outlays Amt
System Upgrade Avg Debt Service $ 2,260,709
RING Capital Expenses $ 358,400
subtotal $ 2,619,109
Less Connection Fees $ (205,926)
Total $ 2,413,183
Number of Member Radios 2,052
Upgrade Cost per Radio (monthly) $ 98.00
FY30 Operational Expenses Amt
Radio Shop O&M $ 2,001,043
RING Contract Support Svcs $ 836,516
Total $ 2,837,559
Number of Radios Supported 2,324
Operating Cost per Radio
(monthly) $ 101.75
RING System Upgrade Project Budget
Funding Plan
RING System Upgrades
RING System Operations and Maintenance

ESTIMATE
Attachment 2 Page 322 of 338

Capital Project Outlays
Item Cost Financing
System Control Equipment, Software and Licensing $ 1,161,600 Simulcast Control Equipment, Software, and Licensing $ 433,941 P25 VHF Radio System (RF Site) Equipment, Software and Licensing $ 6,975,048 VHF Antenna Systems and Subsystem Equipment $ 851,743
County Backhaul and Networking Equipment, Software, and Licensing $ 1,283,693 County Dispatch System Equipment, Software, and Licensing $ 1,618,797 Interface to/Upgrade existing County logging Recorder Equipment, Software an $ 141,815 Network Management System, Software and Licensing $ 1,716,603 Other Miscellaneous Equipment, Software and Licensing $ 1,475,999 Spare and Test Equipment $ 1,276,205
Subtotal $ 16,935,445 #######
Project Management $ 1,449,195
System Installation Services $ 497,523
System Engineering Services $ 2,752,335
Migration Services $ 99,801
System Training $ 185,990
Warranty Services $ 124,578
Other - Specify $ 58,289 #######
Subtotal $ 5,167,711 #######
Existing Site Improvements - New Equipment and Services $ 4,620,370 Greenfield Site Equipment $ 1,780,517
Greenfield Site Implementation Services $ 257,852
Other Civil Equipment or Services $ 30,000
Subtotal $ 6,688,739 #######
Total Capital Costs $ 28,791,894
Less Contract Discount $ (10,278,850)
RING Capital Contract Outlay $ 18,513,044
Financing Calculations
Project OH & Mgmt $ 719,797 ####### RING Capital Contract Outlay $ 18,513,044 Project Contingency $ 1,439,595 ####### UCSC 800mz Subproject $ (1,721,000) subtotal $ 2,159,392 RING VHF System $ 16,792,044
RING Capital Project Outlay $ 20,672,436 Project OH & Mgmt $ 743,512 $ 1,639,158 Less UCSC 800mz Subproject + 5% OH $ (1,721,116) Project Contingency $ 1,439,595 Less One Time Cash $ (750,000) RING VHF System Total $ 18,975,150 Less Other Pay as you Go $ (1,765,820) $ (353,164)
Total to Finance $ 16,435,500
Less Interest Earned on Debt $ (476,150) VHF System Equity $ 2,539,651 Capitalized Interest $ 2,077,185 Member Unit Count 1,852 Cost of Financing $ 98,000 Base $ 1,371
Principal (present value) $ (18,134,535) Adjustment $ 686 Term 10 Connection fee per Unit $ 2,057
Rate 3.88% Subscriber units 492
Total Interest $ 4,092,561 Connection Fee Revenue $ 1,012,021 Principal & Int $ 22,227,096
Est Annual Financing Payment $ 2,222,710
Capital Outlay Summary
Subscriber Buy-In

ESTIMATE
Attachment 2 Page 323 of 338

Contract Service FY27 FY28 FY29 FY30 FY31 FY32 FY33 FY34 FY35 FY36 FY37 FY38 FY39 Software Support $ - $ - $ - $ 148,320 $ 152,770 $ 157,353 $ 162,073 $ 166,935 $ 171,944 $ 177,102 $ 182,415 $ 187,887 $ 193,524 Hardware Refresh $ - $ - $ 509,919 $ 509,919 $ 509,919 $ 509,919 $ 509,919 $ 509,919 $ 509,919 $ - $ - $ - $ - On Site Support $ - $ - $ - $ 165,314 $ 170,273 $ 175,381 $ 180,642 $ 186,062 $ 191,643 $ 197,393 $ 203,315 $ 209,414 $ 215,697 On Call Support $ - $ - $ - $ 2,783 $ 2,867 $ 2,952 $ 3,041 $ 3,133 $ 3,226 $ 3,323 $ 3,423 $ 3,526 $ 3,632 Microwave Warrenty $ - $ - $ - $ 27,275 $ 50,620 $ 50,620 $ 50,620 $ 50,620 $ 50,620 $ 50,620 $ 50,620 $ 50,620 $ 50,620 Technical Support $ - $ - $ - $ 48,543 $ 49,998 $ 51,499 $ 53,043 $ 54,634 $ 56,273 $ 57,962 $ 59,701 $ 61,492 $ 63,337 Less UCSC 800mz Support $ - $ - $ - $ (99,931) $ (99,931) $ (99,931) $ (99,931) $ (99,931) $ (99,931) $ (99,931) $ (99,931) $ (99,931) $ (99,931) Contract Services Total $ - $ - $ 509,919 $ 802,223 $ 836,516 $ 847,793 $ 859,407 $ 871,372 $ 883,694 $ 386,469 $ 399,543 $ 413,008 $ 426,879 County Radio Shop O&M $ 1,710,500 $ 1,778,920 $ 1,850,077 $ 1,924,080 $ 2,001,043 $ 2,081,085 $ 2,164,328 $ 2,250,901 $ 2,340,937 $ 2,434,575 $ 2,531,958 $ 2,633,236 $ 2,738,566 Total O&M $ 1,710,500 $ 1,778,920 $ 2,359,996 $ 2,726,302 $ 2,837,559 $ 2,928,877 $ 3,023,735 $ 3,122,273 $ 3,224,631 $ 2,821,043 $ 2,931,500 $ 3,046,244 $ 3,165,444

ESTIMATE
Attachment 2 Page 324 of 338

Capital Outlays FY27 FY28 FY29 FY30 FY31 FY32 FY33 FY34 FY35 FY36 FY37 FY38 FY39 Debt Service $ - $ - $ 1,130,354 $ 2,260,709 $ 2,260,709 $ 2,260,709 2,260,709$ $ 2,260,710 $ 2,260,709 $ 2,260,709 $ 2,260,710 $ 2,260,709 $ 1,130,355 RING PM&OH $ 180,000 $ 180,000 $ 180,000 $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Other Capital $ 358,400 $ 358,400 $ 358,400 $ 358,400 $ 358,400 $ - $ - $ - $ - $ - $ - $ - $ - Less SCC Fees $ - $ - $ - $ (337,340) $ (337,340) $ (180,688) $ - $ - $ - $ - $ - $ - $ - Total $ 538,400 $ 538,400 $ 1,668,754 $ 2,281,769 $ 2,281,769 $ 2,080,021 $ 2,260,709 $ 2,260,710 $ 2,260,709 $ 2,260,709 $ 2,260,710 $ 2,260,709 $ 1,130,355 $ 291 $ 291 $ 901 $ 1,232 $ 1,232 $ 1,123 $ 1,221 $ 1,221 $ 1,221 $ 1,221 $ 1,221 $ 1,221 $ 610 Member Unit % of Total FY27 FY28 FY29 FY30 FY31 FY32 FY33 FY34 FY35 FY36 FY37 FY38 FY39 City of Capitola 47 2.5% $ 13,663 $ 13,663 $ 42,350 $ 57,907 $ 57,907 $ 52,787 $ 57,372 $ 57,372 $ 57,372 $ 57,372 $ 57,372 $ 57,372 $ 28,686 City of Santa Cruz 395 21.3% $ 114,832 $ 114,832 $ 355,917 $ 486,662 $ 486,662 $ 443,633 $ 482,171 $ 482,171 $ 482,171 $ 482,171 $ 482,171 $ 482,171 $ 241,085 City of Scotts Valley 40 2.2% $ 11,629 $ 11,629 $ 36,042 $ 49,282 $ 49,282 $ 44,925 $ 48,827 $ 48,827 $ 48,827 $ 48,827 $ 48,827 $ 48,827 $ 24,414 City of Watsonville 175 9.4% $ 50,875 $ 50,875 $ 157,685 $ 215,610 $ 215,610 $ 196,546 $ 213,620 $ 213,620 $ 213,620 $ 213,620 $ 213,620 $ 213,620 $ 106,810 County of Santa Cruz 1140 61.6% $ 331,413 $ 331,413 $ 1,027,203 $ 1,404,545 $ 1,404,545 $ 1,280,359 1,391,581$ $ 1,391,581 $ 1,391,581 $ 1,391,581 $ 1,391,582 $ 1,391,581 $ 695,791 UCSC 55 3.0% $ 15,989 $ 15,989 $ 49,558 $ 67,763 $ 67,763 $ 61,772 $ 67,138 $ 67,138 $ 67,138 $ 67,138 $ 67,138 $ 67,138 $ 33,569 Total 1852 $ 538,400 $ 538,400 $ 1,668,754 $ 2,281,769 $ 2,281,769 $ 2,080,021 $ 2,260,709 $ 2,260,710 $ 2,260,709 $ 2,260,709 $ 2,260,710 $ 2,260,709 $ 1,130,355 $ - $ - $ - $ 337,340 $ 337,340 $ 337,340 $ - $ - $ - $ - $ - $ - $ - Members + Subs Unit % of Subs Total FY27 FY28 FY29 FY30 FY31 FY32 FY33 FY34 FY35 FY36 FY37 FY38 FY39 AMR 20 4.1% $ - $ - $ - $ 13,713 $ 13,713 $ 13,713 $ - $ - $ - $ - $ - $ - $ - Central FD 200 40.7% $ - $ - $ - $ 137,130 $ 137,130 $ 137,130 $ - $ - $ - $ - $ - $ - $ - Ben Lommond FD 54 11.0% $ - $ - $ - $ 37,025 $ 37,025 $ 37,025 $ - $ - $ - $ - $ - $ - $ - Boulder Creek FD 59 12.0% $ - $ - $ - $ 40,453 $ 40,453 $ 40,453 $ - $ - $ - $ - $ - $ - $ - Scotts Valley FD 53 10.8% $ - $ - $ - $ 36,339 $ 36,339 $ 36,339 $ - $ - $ - $ - $ - $ - $ - Felton FD 45 9.1% $ - $ - $ - $ 30,854 $ 30,854 $ 30,854 $ - $ - $ - $ - $ - $ - $ - Zayante FD 61 12.4% $ - $ - $ - $ 41,825 $ 41,825 $ 41,825 $ - $ - $ - $ - $ - $ - $ - Total 492 $ - $ - $ - $ 337,340 $ 337,340 $ 337,340 $ - $ - $ - $ - $ - $ - $ - O&M Expenses FY27 FY28 FY29 FY30 FY31 FY32 FY33 FY34 FY35 FY36 FY37 FY38 FY39 R. Shop O&M $ 1,710,500 $ 1,778,920 $ 1,850,077 $ 1,924,080 $ 2,001,043 $ 2,081,085 2,164,328$ $ 2,250,901 $ 2,340,937 $ 2,434,575 $ 2,531,958 $ 2,633,236 $ 2,738,566 RING Svcs $ - $ - $ 509,919 $ 802,223 $ 836,516 $ 847,793 $ 859,407 $ 871,372 $ 883,694 $ 386,469 $ 399,543 $ 413,008 $ 426,879 Total $ 1,710,500 $ 1,778,920 $ 2,359,996 $ 2,726,302 $ 2,837,559 $ 2,928,877 $ 3,023,735 $ 3,122,273 $ 3,224,631 $ 2,821,043 $ 2,931,500 $ 3,046,244 $ 3,165,444 $ 736 $ 765 $ 1,015 $ 1,173 $ 1,221 $ 1,260 $ 1,301 $ 1,343 $ 1,388 $ 1,214 $ 1,261 $ 1,311 $ 1,362 Members + Subs Unit % of Total FY27 FY28 FY29 FY30 FY31 FY32 FY33 FY34 FY35 FY36 FY37 FY38 FY39 City of Capitola 47 2.0% $ 34,593 $ 35,976 $ 47,728 $ 55,136 $ 57,386 $ 59,233 $ 61,151 $ 63,144 $ 65,214 $ 57,052 $ 59,286 $ 61,606 $ 64,017 City of Santa Cruz 395 17.0% $ 290,726 $ 302,355 $ 401,118 $ 463,378 $ 482,287 $ 497,808 $ 513,931 $ 530,679 $ 548,076 $ 479,480 $ 498,254 $ 517,757 $ 538,017 City of Scotts Valley 40 1.7% $ 29,441 $ 30,618 $ 40,620 $ 46,924 $ 48,839 $ 50,411 $ 52,044 $ 53,740 $ 55,501 $ 48,555 $ 50,456 $ 52,431 $ 54,483 City of Watsonville 175 7.5% $ 128,803 $ 133,955 $ 177,711 $ 205,294 $ 213,672 $ 220,548 $ 227,691 $ 235,111 $ 242,819 $ 212,428 $ 220,746 $ 229,386 $ 238,362 County of Santa Cruz 1140 49.1% $ 839,058 $ 872,620 $ 1,157,657 $ 1,337,343 $ 1,391,918 $ 1,436,713 1,483,243$ $ 1,531,580 $ 1,581,790 $ 1,383,816 $ 1,437,999 $ 1,494,285 $ 1,552,757 UCSC 55 2.4% $ 40,481 $ 42,100 $ 55,852 $ 64,521 $ 67,154 $ 69,315 $ 71,560 $ 73,892 $ 76,314 $ 66,763 $ 69,377 $ 72,093 $ 74,914 AMR 0 0.0% $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Ben Lommond FD 54 2.3% $ 39,745 $ 41,335 $ 54,836 $ 63,348 $ 65,933 $ 68,055 $ 70,259 $ 72,549 $ 74,927 $ 65,549 $ 68,116 $ 70,782 $ 73,552 Boulder Creek FD 59 2.5% $ 43,425 $ 45,162 $ 59,914 $ 69,213 $ 72,038 $ 74,356 $ 76,764 $ 79,266 $ 81,865 $ 71,619 $ 74,423 $ 77,336 $ 80,362 Central FD 200 8.6% $ 147,203 $ 153,091 $ 203,098 $ 234,622 $ 244,196 $ 252,055 $ 260,218 $ 268,698 $ 277,507 $ 242,775 $ 252,281 $ 262,155 $ 272,413 Scotts Valley FD 53 2.3% $ 39,009 $ 40,569 $ 53,821 $ 62,175 $ 64,712 $ 66,795 $ 68,958 $ 71,205 $ 73,539 $ 64,335 $ 66,854 $ 69,471 $ 72,190 Felton FD 45 1.9% $ 33,121 $ 34,446 $ 45,697 $ 52,790 $ 54,944 $ 56,712 $ 58,549 $ 60,457 $ 62,439 $ 54,624 $ 56,763 $ 58,985 $ 61,293 Zayante FD 61 2.6% $ 44,897 $ 46,693 $ 61,945 $ 71,560 $ 74,480 $ 76,877 $ 79,367 $ 81,953 $ 84,640 $ 74,046 $ 76,946 $ 79,957 $ 83,086 Total 2324 $ 1,710,500 $ 1,778,920 $ 2,359,996 $ 2,726,302 $ 2,837,559 $ 2,928,877 $ 3,023,735 $ 3,122,273 $ 3,224,631 $ 2,821,043 $ 2,931,500 $ 3,046,244 $ 3,165,444 RING Agencies Total Fee Schedule (projected actuals)
Membership Municpality/Agency FY27 FY28 FY29 FY30 FY31 FY32 FY33 FY34 FY35 FY36 FY37 FY38 FY39 Member City of Capitola $ 48,256 $ 49,640 $ 90,078 $ 113,043 $ 115,293 $ 112,020 $ 118,523 $ 120,516 $ 122,586 $ 114,424 $ 116,658 $ 118,979 $ 92,703 Member City of Santa Cruz $ 405,558 $ 417,187 $ 757,035 $ 950,040 $ 968,950 $ 941,441 $ 996,102 $ 1,012,850 $ 1,030,247 $ 961,651 $ 980,425 $ 999,927 $ 779,102 Member City of Scotts Valley $ 41,069 $ 42,247 $ 76,662 $ 96,207 $ 98,121 $ 95,336 $ 100,871 $ 102,567 $ 104,329 $ 97,382 $ 99,284 $ 101,258 $ 78,896 Member City of Watsonville $ 179,677 $ 184,830 $ 335,395 $ 420,904 $ 429,282 $ 417,094 $ 441,311 $ 448,731 $ 456,438 $ 426,048 $ 434,366 $ 443,006 $ 345,172 Member County of Santa Cruz $ 1,170,470 $ 1,204,032 $ 2,184,860 $ 2,741,888 $ 2,796,463 $ 2,717,071 2,874,825$ $ 2,923,161 $ 2,973,371 $ 2,775,398 $ 2,829,581 $ 2,885,866 $ 2,248,548 Member UCSC $ 56,470 $ 58,089 $ 105,410 $ 132,284 $ 134,917 $ 131,087 $ 138,698 $ 141,030 $ 143,452 $ 133,901 $ 136,515 $ 139,230 $ 108,483 Subscriber AMR $ - $ - $ - $ 13,713 $ 13,713 $ 13,713 $ - $ - $ - $ - $ - $ - $ - Subscriber Ben Lommond FD $ 39,745 $ 41,335 $ 54,836 $ 100,373 $ 102,958 $ 105,080 $ 70,259 $ 72,549 $ 74,927 $ 65,549 $ 68,116 $ 70,782 $ 73,552 Subscriber Boulder Creek FD $ 43,425 $ 45,162 $ 59,914 $ 109,667 $ 112,491 $ 114,810 $ 76,764 $ 79,266 $ 81,865 $ 71,619 $ 74,423 $ 77,336 $ 80,362 Member Central FD $ 147,203 $ 153,091 $ 203,098 $ 371,752 $ 381,326 $ 389,185 $ 260,218 $ 268,698 $ 277,507 $ 242,775 $ 252,281 $ 262,155 $ 272,413 Subscriber Scotts Valley FD $ 39,009 $ 40,569 $ 53,821 $ 98,514 $ 101,051 $ 103,134 $ 68,958 $ 71,205 $ 73,539 $ 64,335 $ 66,854 $ 69,471 $ 72,190 Subscriber Felton FD $ 33,121 $ 34,446 $ 45,697 $ 83,644 $ 85,798 $ 87,567 $ 58,549 $ 60,457 $ 62,439 $ 54,624 $ 56,763 $ 58,985 $ 61,293 Subscriber Zayante FD $ 44,897 $ 46,693 $ 61,945 $ 113,384 $ 116,304 $ 118,701 $ 79,367 $ 81,953 $ 84,640 $ 74,046 $ 76,946 $ 79,957 $ 83,086 Total $ 2,248,900 $ 2,317,320 $ 4,028,750 $ 5,345,412 $ 5,456,668 $ 5,346,239 $ 5,284,444 $ 5,382,982 $ 5,485,340 $ 5,081,753 $ 5,192,210 $ 5,306,953 $ 4,295,799 RING Projected Fee Schedule
RING Capital Project
Capital Fee Allocation -------- Per Unit -->
Subscriber Capital Connection Fee
RING Operations and
Maintenance
O & M Fee Allocation -------- Per Unit -->

ESTIMATE
Attachment 2 Page 325 of 338

Regional
Interoperable
Next
Generation
Radio System

Regional Interoperability Next
Generation (RING) Overview
RING Radio System
Next Gen
Radio Upgrade
Deploying a
P25 Digital
Trunked
System
Capital
Financing
Plan
Regional Governance
Development
of Master
Service
Agreement
Cost
Allocation &
Financing
Model
Radio Shop
Operations
Today’s Goals:
 Provide an overview and
update
 Provide an opportunity for
discussion
 Secure Council approval

The Urgent Need
Santa Cruz County faces a critical need to replace ALL
existing public safety radio systems across the County, all Cities, and UCSC.

Current fragmented systems create dangerous communication gaps Public Safety can be compromised
Violates CA DOJ encryption compliance requirements
Operational effectiveness is limited during emergencies and daily operations
CURRENT SYSTEM : Urgent Need

WHO: RING is a digital radio
communications platform that will
serve as the unified communication
backbone for:
 Public Safety: Sheriff, all police
departments, fire agencies,
probation, district attorney
 Municipal Services: Public works,
parks, solid waste across all
jurisdictions
 Regional Partners: NetCom
dispatch, UCSC campus operations
 County Services: All county
departments requiring radio
communications
Primary Objectives:
 Enhanced Interoperability: Seamless communication
across all agencies and jurisdictions
 Expanded Coverage: Robust connectivity throughout
Santa Cruz County's diverse geography
 Improved Reliability: Mission-critical system
performance when lives depend on it
 CA DOJ Encryption Compliance: Meeting mandatory
state security standards
RING OVERVIEW : Who and Why?

Initial System
Assessment &
Feasibility
Study
Developed
System
Technical
Requirements
and Project
Scope
Released
Project RFP
Conducted
Current System
Stabilization
Developed
Regional
Governance
Framework
Developed
Funding Plan
and Cost
Allocation
Model
Board
Approve
Governance
Agreement,
Award
Contract,
Approve
Project
Financing
Next Gen
System
Buildout &
Testing
RING is Live
RING Timeline

RING Master
Service and
Governance
Agreement
Purpose of the Agreement: Establishes a unified regional governance and service structure for the new countywide P25 radio system, replacing fragmented and aging systems across all jurisdictions. The MSGA Includes:
• Shared Governance Model: Creates an Executive Committee made up of County/City/UCSC leadership to oversee system policy, annual budgets, and capital planning. Advisory bodies ensure operational and technical input from all agencies.
• Cost Allocation: Operational and capital costs are allocated annually based on each agency’s proportion of radio units using the system. • County Role: County operates and maintains the regional system on behalf of all members, manages vendor contracts, and leads the P25 upgrade project.
• Operational Standards: All member agencies must meet shared technical, maintenance, and security requirements to ensure reliability, encryption compliance, and interoperability.
• Lifecycle & Future Expansion: Agreement anticipates evolution of governance, including potential transition to a formal JPA once the system is fully deployed and stable.
• Risk & Liability Protections: Strong mutual indemnification, insurance requirements, and defined responsibilities for asset access, maintenance, and compliance.

Executive Committee Structure:
• Members: County of Santa Cruz, Cities of
Santa Cruz, Watsonville, Capitola, Scotts
Valley, and UCSC
• Policy, operations and financial advisory and
oversite role
• Brown Act compliant
• Clear operational roles, ownership and liability
definitions
Inclusive Regional Participation:
• Regional User Group (~25 operational
representatives) ensures all stakeholders
have input
• Technical Advisory Group provides expert
evaluation and system acceptance
• Monthly coordination administered by the
County
RING Master Service and Governance
Agreement

RING Cost Allocation
Capital
Fee
Net Capital
Expenditures
# of Member Units
=
Unit-based formula: Both Operational Fees and Capital Fees are allocated proportionally based on each agency’s share of subscriber units on the system. More radios = larger share of cost.

O & M
Fee
O & M Expenditures
# of All Units
=
Advantages:
• Control: Each agency controls how many devices
they deploy and therefore their cost.
• Equity: Everyone pays proportionally for their
actual connection to the system.
• Predictability: Device counts change slowly and
predictably, supporting predicable budgeting.
• Audit-Ready: Radio inventories are verifiable,
avoiding disputes.
• Alignment: Capital investments scale directly
with the number of radios in service.

RING P25 Upgrade
EF Johnson / JVC Contract $38.7M
Next Gen Radio
Upgrade $30.5M
Main VHF
System
Site
Development
System
Software and
Engineering
Support Services &
Warranty $8.2M
Warranties Service
Support
System
Refresh

P25 Upgrade Project
Budget and Funding
Plan
• The total project cost is approximately $20.6 million once a vendor discount is applied.
• UCSC will be directly covering $2.7 million for its
800mz subsystem needed for university operations.
• The remaining $17.9 million will be financed and
shared across the County and member agencies.
• The County secured lease financing terms through a
competitive process that yielded an interest rate
nearly 1% below internal projections, saving nearly
100K in annual interest.

Item Amount
System Equipment & Hard Costs $ 16,935,445
System Soft Costs $ 5,167,711
Site Development $ 6,688,739
Project Management & Admin $ 743,512
Contingency $ 1,439,595
Subtotal $ 30,975,000
Less UCSC 800mz Sub-project $ (2,714,195)
Less Vendor Discount $ (10,278,850)
Total $ 17,981,955
Source Amount
Equipment Lease Financing $ 16,459,290
One-Time Cash $ 350,000
Pay as you Go $ 1,172,665
Total $ 17,981,955
RING System Upgrade Project Budget
Funding Plan

Projected Cost Schedule
• Capitalized Financing
strategy provides cash
now while deferring cost
payments till 2029-2030
• Debt service and
contracted support
service costs taper in
2036
• Agencies effectively have
a three-year runway
before these recurring
payments take effect.

Figures are projections of total costs (capital + O&M) for each member and subscriber agency

FY30 Capital Outlays Amt
System Upgrade Avg Debt Service $ 2,260,709
RING Capital Expenses $ 358,400
subtotal $ 2,619,109
Less Connection Fees $ (205,926)
Total $ 2,413,183
Number of Member Radios 2,052
Capital Upgrade Cost per Radio
(monthly) $ 98.00
FY30 Operational Expenses Amt
Radio Shop O&M $ 2,001,043
RING Contract Support Svcs $ 836,516
Total $ 2,837,559
Number of Radios Supported 2,324
Operating Cost per Radio
(monthly) $ 101.75
RING System Capital Upgrades
RING System Operations and Maintenance
Projected Annual
Costs by 2030
• Once fully operational, the projected cost is
approximately $2,400 per radio per year, which
equates to about $200 per month per radio.
• This figure reflects the fully built-out system cost, including debt service, operations, and
maintenance.
• Agencies will phase this into future budget cycles
as the system comes online.
• Because full costs begin after final system
acceptance, agencies effectively have a three-year
runway before these recurring payments take
effect.

Next Steps:
• Upon Council and Board approval,
contract will be executed in December
with system deployment beginning
immediately.
• Continue to seek out additional external
revenue opportunities to offset capital
costs and reduce membership fees.
• The buildout is expected to take 2.5 to 3
years, with phased migration of agencies
as new sites come online.
• The system is expected to be fully
operational by the end of 2028.

Council Actions:

City Council, by motion, approves
the City of Watsonville’s
participation in the Regional
Interoperable Next Generation
(RING) Radio System:

1. Authorize the City Manager to
negotiate final business terms
and execute the Master Service
and Governance Agreement
(MSGA) with the County of Santa
Cruz and other partner agencies

2. Approve the City’s Financial
commitment consistent with the
agreed-upon cost sharing
model.