City of Weed
Regular and Special City Council Meeting
Date: October 9, 2025
Time: 5:30 p.m.
Location: Council Chambers & Remote (Zoom)
1. Call to Order:
Meeting called to order by Mayor Parham at 5:30 p.m.
2. Roll Call:
Virasonh – Present | Whetstine – Present (remote) | Mazzoni – Present | Palfini – Present | Parham – Present. Council Member Whetstine announced that she is attending the council meeting via zoom from her hotel room, alone, while on official city business. Also in attendance were City Manager Stambaugh, and City Attorney Ruderman (remote), Police Sargeant Klomparens, Finance Director Jill Porterfield, Public Works Director Chris Davis, Fire Chief Brian Carter, and City Clerk Sandra Duchi
3. Agenda Approval:
Motion to approve agenda as amended (adding special item before Council Business Item A; removing Item C under Council Business). Passed unanimously by roll call vote. Amended motion Parham, Second Virasonh.
Yes: Mazzoni, Palfini, Parham, Virasonh, and Whetstine
4. Public Comment:
Barbara Hagdal inquired on library property status; Sherri Smith requested variance approval for 1165 Grant Ave.
5. Council Reports:
Council Members Virasonh, Mazzoni, and Palfini expressed gratitude for fire response and community support. Council Member Whetstine attended the Chamber Mixer and was currently attending the League of California Cities conference. Mayor Parham announced upcoming College groundbreaking and Trunk-or-Treat, as well as attended the LOLA Meeting in Fort Jones.
6. Consent Agenda:
A. Fire Department: By Motion - Council considered Resolution No. 29-2025 approving fee structure for AB 38 inspections.
B. Administration: By Motion - Council considered approving the 2025 Holiday Closure schedule.
C. Public Works: By Motion – Council considered Resolution No. 30-2025 approving the contract to PACE Engineering for City Engineer and authorizing the City Manager to execute the contract.
D. Public Works: By Motion - Council considered Resolution No. 31-2025 approving On-Call Engineering Pool list and authorizing the City Manager to execute the contracts.
G. Police Department: By Motion - Council considered Resolution No. 34-2025 declaring K9 Drax retired and approving surplus sale.
H. City Clerk: By Motion – Council considered approval of the September 11, 2025, Regular Meeting Minutes
I. By Motion: Council considered approving payment warrants dated September 11, 2025, through September 24, 2025, including any voided warrants and manual issued items totaling $856,540.23.
J. By Motion: Council considered approval and filing of the end of month report for September 2025.
Items A–J approved except E & F (pulled for discussion). Passed unanimously by roll call vote. Motion Palfini, Second Virasonh.
Yes: Mazzoni, Palfini, Parham, Virasonh, and Whetstine
7. Items Removed from Consent:
E. Public Works: By Motion - Council considered Resolution No. 32-2025 approving the City of Weed Policy for Discontinuation of Residential Water Service for Non-Payment. (Res. 32- 2025): Water Service Policy – Council Members questions were asked and answered.
Passed unanimously by roll call vote. Motion Palfini, Second Mazzoni.
Yes: Mazzoni, Palfini, Parham, Virasonh, and Whetstine
F. Finance: By Motion – Council considered Resolution No. 33-2025 establishing credit card convenience fee. (Res. 33-2025): Credit Card Fee Policy - Council Members questions were asked and answered. Passed unanimously by roll call vote. Motion Palfini, Second Whetstine
Yes: Mazzoni, Palfini, Parham, Virasonh, and Whetstine
8. Presentations:
Audit report received and reviewed by Council and staff; Proclamations read by Mayor Parham for Read Across Siskiyou and Great ShakeOut.
9. Public Hearing: Ordinance 487-2025 – Temporary Storage Containers amendment approved (first reading). City Clerk Duchi discussed the staff report. Public Hearing opened at 6:18pm, no public comment, closed at 6:18pm. Council Members questions were asked and answered. Motion to approve, by title only, Mazzoni, seconded by Virasonh. Passed unanimously by roll call vote.
Yes: Mazzoni, Palfini, Parham, Virasonh, and Whetstine
10. Council Business:
Res. 37-2025: PACE Task Order – Director Davis discussed the task order, Council Members questions were asked and answered. Motion to approve Palfini, seconded by Whetstine, passed unanimously by roll call vote.
Yes: Mazzoni, Palfini, Parham, Virasonh, and Whetstine
A. Approved. Liquor License Transfer (175 E. Vista Dr.) Sgt. Klomparens discussed the staff report. Applicant Valarie Chang discussed the business plan. Council Members questions were asked and answered. Motion to deny Whetstine. Motion to approve Palfini, seconded by Mazzoni, passed by roll call vote.
Yes: Mazzoni, Palfini, Virasonh
No: Whetstine
Abstain: Parham
B. Ordinance 488-2025 Amending section 1.05.010 of Chapter 1.04 of Title 1 approved (first reading). City Manager Stambaugh and City Attorney discussed the need for the amendments. Council Members questions were asked and answered. Motion to approve by title only, Palfini, seconded Parham, passed unanimously by roll call vote.
Yes: Mazzoni, Palfini, Parham, Virasonh, and Whetstine
C. Removed from Agenda
D. Discussion with directions to staff Resolution 02-2023. Building Inspector discussed the setback concerns regarding the Mill Fire rebuild. Sherry Smith asked questions regarding her family’s rebuilding. Direction was given to staff.
11. Staff Report
Fire – Last month responded to 78 calls for service, current staff consists of two full-time and seven resident firefighters with one volunteer. Some staff have started the COS Fire Academy, Chief Carter thanked all fire and public safety personnel that assisted with the Main Fire.
Public Works – expressed thanks to Timberworks for remedying the hazard on Main Street after the Main Fire.
City Manager – thanked Council and staff for the opportunity to serve this community
11. Adjournment to Closed Session:
Meeting adjourned to closed session at 8:06 p.m. Motion Mazzoni, Second Palfini.
Yes: Mazzoni, Palfini, Parham, Virasonh, and Whetstine. (roll call vote)
12. Closed Session:
A. Conference with Legal Counsel - Existing Litigation (§54956.9(d)(1)) City Council finds, based on advice from legal counsel, that discussion in open sessions will prejudice the position of the City in the litigation.
Name of Case: Steven Duncan v. City of Weed, California Case Number: 25CV05223
Names of Parties: Plaintiff Steven Duncan and Defendant City of Weed, California
13. Adjourn to Open Session
Motion to return to open session Palfini, seconded Mazzoni at 9:05 pm Yes: Mazzoni, Palfini, Parham, Virasonh, and Whetstine
Council reported the following:
The Council approved on a 4 - 0 vote with Councilmember Mazzoni recused to agree to settle the Duncan case by obtaining a dismissal with prejudice, no admission of liability, and a full release from Duncan in exchange for the City paying $80,000.
Motion to adjourn Mazzoni, seconded Virasonh
Yes: Mazzoni, Palfini, Parham, Virasonh, and Whetstine (roll call vote) SINE DIE 9:06pm
_______________________________________
Mayor
_____________________________________
City Clerk
Approved by Council on: November 13, 2025