AGENDA ITEM NO. 1
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: April 5, 2022
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF APPROVAL OF THE MARCH 15, 2022, CITY
COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES AND THE MARCH 15, 2022, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES.
RECOMMENDATION:
It is recommended that the City Council approve the March 15, 2022, Closed Session Meeting Minutes and the March 15, 2022 Regular Session Meeting Minutes.
DISCUSSION:
That the City Council adopt the attached minutes.
Prepared by: Lisa Sherrick; Assistant City Clerk
Attachments
Attachment No. 1 - 3/15/2022 Closed Session Minutes Draft Attachment No. 2 - 3/15/2022 Regular Session Minutes Draft CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness
3/15/2022 Closed Session Minutes Draft
Attachment No. 1
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
MARCH 15, 2022, 6:00 PM
REGULAR MEETING -CLOSED SESSION
MANAGEMENT RESOURCE CENTER 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Dario Castellanos
Mayor Pro Tern Rosario Diaz
Councilwoman Letty Lopez-Viado
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Castellanos on Tuesday, March 15, 2022 at 6:00 p.m., in the Management Resource Center on the 3'd Floor, 1444 West Garvey Avenue South. West Covina. California
Ie1,610WI EN
Council Members
Present: Council Members Tony Wu, Brian Tabatabai, Mayor Pro Tern Diaz, Mayor Castellanos Council Members
Absent: Letty Lopez-Viado
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3/15/2022 Closed Session Minutes Draft
Attachment No. 1
City Staff: David Carmany City Manager, Helen Tran Human Resources Director, Paulina Morales Assistant City Manager, Stephanie Sikkema Finance Director, Russell Hildebrand Deputy City Attorney, Oliver Yee Outside Counsel.
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code § 54956.8
1. Property: City Yard (811 S. Sunset Avenue, West Covina) APN: 8468-016-904 Agency Negotiator: Carmany, Duarte, Hildebrand, Morales Negotiating Parties: City Ventures, MLC Holdings, Inc., and The Olson Company Under Negotiation: Price and Terms of Purchase
2. Property: City owned Parcels at Plaza West Covina APNS: 8474-003-915, 8474-003-918, 8474-003-940, 8474-007-928, 8474-007-931, 8474-007-932, 8474-007-933, 8474-007-934, 8474-007-935, 8474-007-939, 8474-007-940
Agency Negotiator: Carmany, Duarte, Hildebrand, Morales Negotiating Parties: National Community Renaissance (National CORE) and Greystar Under Negotiation: Price and Terms of Purchase
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
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3/15/2022 Closed Session Minutes Draft
Attachment No. 1
REPORTING OUT
City Attorney Thomas Duarte reported that no reportable action was taken during the Closed Session Meeting.
ADJOURNMENT
A motion to adjourn the Closed Session Meeting was made by Mayor Castellanos and the meeting was adjourned at 6:30 p The next regularly scheduled Closed Session City Council Meeting will be held on Tuesday April 5, 2022 at 6:00 p.m. in the Management Resource Center, V Floor, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Dario Castellanos
Mayor
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Attachment No. 2
3/15/2022 Regular Session Minutes Draft
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
MARCH 15, 2022, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Dario Castellanos
Mayor Pro Tern Rosario Diaz
Councilwoman Letty Lopez-Viado
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Dario Castellanos on Tuesday, March 15, 2022 at 7:00 p.m., in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California
INVOCATION
Led by Pastor Tony Rodriguez from Calvary Chapel New Beginnings West Covina
PLEDGE OF ALLEGIANCE
Led by Mayor Castellanos
ROLL CALL
Present: Council Members Tony Wu, Brian Tabatabai, Mayor Pro Tern Diaz, Mayor Castellanos.
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3/15/2022 Regular Session Minutes Draft Attachment No. 2 Council Members
Absent: Lefty Lopez-Viado
City Staff: David Carmany City Manager, Thomas Duarte City Attorney, Lisa Sherrick Assistant City Clerk; other City staff presented reports and responded to questions as indicated in the minutes.
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code § 54956.8
1. Property: City Yard (811 S. Sunset Avenue, West Covina) APN: 8468-016-904 Agency Negotiator: Carmany, Duarte, Hildebrand, Morales Negotiating Parties: City Ventures, MLC Holdings, Inc., and The Olson Company Under Negotiation: Price and Terms of Purchase
2. Property: City owned Parcels at Plaza West Covina APNS: 8474-003-915, 8474-003-918, 8474-003-940, 8474-007-928, 8474-007-931, 8474-007-932, 8474-007-933, 8474-007-934, 8474-007-935, 8474-007-939, 8474-007-940
Agency Negotiator: Carmany, Duarte, Hildebrand, Morales Negotiating Parties: National Community Renaissance (National CORE) and Greystar Under Negotiation: Price and Terms of Purchase
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
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3/15/2022 Regular Session Minutes Draft
Attachment No. 2
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas Duarte reported that no reportable action was taken during the Closed Session Meeting.
PRESENTATIONS
• Presentation of Certificates to the West Covina Reign Girls Soccer Team • Presentation by the San Gabriel Valley Mosquito & Vector Control District ORAL COMMUNICATIONS - Five (5) minutes per speaker
Jerri Potras
Robert Agee
Bill Elliott
Elsie Messman
Steve Bennett
John Shewmaker
Robinson
Tanya Limon
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany.
CONSENT CALENDAR
ACTION: Motion by Mayor Pro Tem Diaz, Second by Mayor Castellanos 4-0 (Absent: Lopez- Viado) to: Approve Consent Calendar Items 1-6.
APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE MARCH 1, 2022, CITY
COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES AND THE MARCH 1, 2022, CITY COUNCIL/SUCCESSOR AGENCY
REGULAR SESSION MEETING MINUTES.
Carried 4-0 (Absent: Lopez-Viado) to: approve the March 1, 2022, Closed Session Meeting Minutes and the March 1, 2022 Regular Session Meeting Minutes.
CITY MANAGER'S OFFICE
2) NOTICE OF APPOINTMENT TO THE COMMUNITY AND SENIOR SERVICES
COMMISSION
Carried 4-0 (Absent: Lopez-Viado) to: receive and file this informational report.
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3/15/2022 Regular Session Minutes Draft
Attachment No. 2
COMMUNITY DEVELOPMENT
3) CONSIDERATION OF CONSTRUCTION AGREEMENT FOR FY 2021-22 RESIDENTIAL STREETS REHABILITATION PROGRAM (CDBG) — PROJECT NO. 22005
Carried 4-0 (Absent: Lopez-Viado) to: take the following actions:
1. Award the construction agreement for the FY 2021-22 Residential Streets Rehabilitation Program (CDBG) (Project No. 22005) to R.J. Noble Company as the lowest responsible bidder;
2. Authorize the City Manager to execute an agreement with R.J. Noble Company for $1,867,200.00;
3. Authorize 15% of the awarded contract amount as contingency allowance to be used, if necessary, with the City Manager's approval, for unforeseen conditions; and
4. Authorize the City Manager to negotiate and execute any amendments to the agreement.
FINANCE DEPARTMENT
4) CONSIDERATION OF ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) AND OTHER RELATED REPORTS FOR THE YEAR ENDED JUNE 30, 2021
Carried 4-0 (Absent: Lopez-Viado) to: receive and file the following letters and financial reports for the year ended June 30,2021:
• Annual Comprehensive Financial Report;
• Government Auditing Standards Letter;
• Audit Communication Letter;
• West Covina Housing Authority Fund Financial Report;
• West Covina Housing Authority Fund Addendum to the Annual Progress Report; and
• Air Quality Improvement Fund Financial Statements.
These documents were reviewed by the Audit Committee on February 9, 2022.
POLICE DEPARTMENT
5) CONSIDERATION OF PUCHASING AND EQUIPPING POLICE VEHICLES Carried 4-0 (Absent: Lopez-Viado) to: take the following actions:
1. In accordance with Section 2-333(i)(2) of Division 2 of Article VII of Chapter 2 of the West Covina Municipal Code, and the findings of the West Covina Finance Department/Purchasing Officer, waive the formal bidding procedures and requirements set forth in Section 2-333 of the West Covina Municipal Code in Page #4
3/15/2022 Regular Session Minutes Draft
Attachment No. 2
connection with the procurement of twelve (12) Ford Police SUV Interceptor vehicles from Wondries Fleet Group of Alhambra through Sourcewell Master Vehicle Contract # 091521-NAF.
2. Authorize the purchase of a total of twelve (12) Ford Police SUV Interceptor vehicles per specifications, directly from Wondries Fleet Group of Alhambra (part of National Auto Fleet Group) for a total of $458,931.37, including taxes and fees, using previously budgeted federal asset forfeiture funds.
3. Authorize the purchase of vehicle mounted equipment and installation services for these new vehicles from Black & White Emergency Vehicles (the City's currently authorized public safety equipment purchase and installation vendor), totaling $161,079.23, using previously budgeted federal asset forfeiture funds.
PUBLIC SERVICES
6) CONSIDERATION OF AN URGENCY ORDINANCE TO IMPLEMENT THE
REQUIREMENTS OF CALIFORNIA'SSHORT-LIVED CLIMATE POLLUTANT REDUCTION LAW (SIB 1383)
Carried 4-0 (Absent: Lopez-Viado) to: introduce, by title only, further reading waived, and adopt, by four -fifths (4/5) vote, the following urgency ordinance:
URGENCY ORDINANCE NO. 2494 — AN URGENCY ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADDING A
NEW ARTICLE IV (MANDATORY ORGANIC WASTE DISPOSAL
REDUCTION) TO CHAPTER 12 (GARBAGE AND RUBBISH COLLECTION),
ADDING A NEW ARTICLE XXI (MODEL WATER EFFICIENT LANDSCAPING ORDINANCE) TO CHAPTER 7 (BUILDINGS AND BUILDING REGULATIONS) AND ADDING A NEW SECTION 2-336 (SIB 1383 PROCUREMENT
REQUIREMENTS) TO DIVISION 2 (PURCHASING SYSTEM) OF ARTICLE VII (PURCHASES AND SALES) OF CHAPTER 2 (ADMINISTRATION) OF THE
WEST COVINA MUNICIPAL CODE TO IMPLEMENT THE REQUIREMENTS OF SENATE BILL 1383
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
Public Hearing Item No. 7 will be heard at 8:30 P.M.
7) CONSIDERATION OF ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA ADJUSTING THE BOUNDARIES OF CITY COUNCIL
DISTRICTS AND ADOPTING A NEW COUNCIL DISTRICT MAP
Mayor Castellanos announced the Public Hearing matter, Assistant City Clerk Lisa Page #5
3/15/2022 Regular Session Minutes Draft
Attachment No. 2
Sherrick verified that proper legal notice was given, and Mayor Castellanos opened the Public Hearing. Staff responded to questions from Council.
Public Comments in Favor
Fredrick Sykes
Public Comments Neither in Favor nor Opposed
Steve Bennett
John Shewmaker
R. Robinson
Public Comments in Opposition
None
---End of Public Comment ---
ACTION: Motion by Councilmember Tabatabai, Second by Mayor Pro Tem Diaz 4-0 (Absent: Lopez-Viado) to: introduce, for first reading, by title only, further reading waived, the following ordinance:
ORDINANCE NO. 2495 — AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADJUSTING THE BOUNDARIES OF
CITY COUNCIL DISTRICTS AND ADOPTING A NEW OFFICIAL COUNCIL
DISTRICT MAP FOR THE CITY OF WEST COVINA BASED ON THE
RESULTS OF THE 2020 U.S. CENSUS
DEPARTMENTAL REGULAR MATTERS
PUBLIC SERVICES
8) TRANSIT SERVICE EVALUATION
Hearing no opposition, Council directed staff to further refine the city's transportation action plan. Return with identification of transit hubs, linear routes, vehicle types & collaboration with Foothill transit.
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION Mayor Castellanos has requested that staff investigate whether CalOsha would allow the plexi glass to be removed from the City Council Chambers.
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3/15/2022 Regular Session Minutes Draft
Attachment No. 2
CITY COUNCIL COMMENTS
Councilman Wu thanked staff and all the vendors that participated in the Spring Festival.
Mayor Pro Tern Diaz and Mayor Castellanos also thanked staff for a wonderful Spring Festival.
The Council went on to welcome incoming I.T. Manager William Trujillo and Deputy Director of Public Services Raul Alvarado on joining the city staff.
ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Castellanos, and the meeting was adjourned at 10:01 p.m. The next regularly scheduled Regular City Council Meeting will be held on Tuesday, April 5, 2022 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina. California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Dario Castellanos
Mayor
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