AGENDA ITEM NO. 1
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: May 3, 2022
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF APPROVAL OF THE APRIL 19, 2022, CITY
COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES AND THE APRIL 19, 2022, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES.
RECOMMENDATION:
It is recommended that the City Council approve the April 19, 2022, Closed Session Meeting Minutes and the April 19, 2022 Regular Session Meeting Minutes.
DISCUSSION:
That the City Council adopt the attached minutes.
Prepared by: Lisa Sherrick; Assistant City Clerk
Attachments
Attachment No. 1 - 4/19/2022 Closed Session Minutes Draft Attachment No. 2 - 4/19/2022 Regular Session Minutes Draft CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness
4/19/2022 Closed Session Minutes Draft
Attachment No. 1
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
APRIL 19, 2022, 6:00 PM
REGULAR MEETING -CLOSED SESSION
MANAGEMENT RESOURCE CENTER 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Dario Castellanos
Mayor Pro Tern Rosario Diaz
Councilwoman Letty Lopez-Viado
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Castellanos on Tuesday, April 19, 2022 at 6:00 p.m., in the Management Resource Center on the 3rd Floor, 1444 West Garvey Avenue South. West Covina. California
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Council Members
Present: Council Members Tony Wu, Brian Tabatabai, Letty Lopez-Viado, Mayor Pro Tern Diaz, Mayor Castellanos
Council Members
Absent: None
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4/19/2022 Closed Session Minutes Draft
Attachment No. 1
City Staff: David Carmany City Manager, Thomas Duarte City Attorney, Paulina Morales Assistant City Manager, Roxanne E. Lerma Assistant City Manager, Stephanie Sikkema Finance Director, Melissa Ballard Deputy City Attorney
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government Code §54956.9(d)(1)
City of West Covina v. West Covina Restaurant Group, Inc. dba Gaucho Grill, et al. (Los Angeles County Superior Court Case No. 20PSCV00548)
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code § 54956.8
Property: City Yard (811 S. Sunset Avenue, West Covina) APN: 8468-016-904 Agency Negotiator: Carmany, Morales, Duarte, Hildebrand Negotiating Parties: City Ventures, MLC Holdings, Inc., and The Olson Company Under Negotiation: Price and Terms of Purchase
3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
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4/19/2022 Closed Session Minutes Draft
Attachment No. 1
ADJOURNMENT
A motion to adjourn the Closed Session Meeting was made by Mayor Castellanos and the meeting was adjourned at 6:50 pm. The next regularly scheduled Closed Session City Council Meeting will be held on Tuesday May 3, 2022 at 6:00 p.m. in the Management Resource Center, 3'd Floor, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Dario Castellanos
Mayor
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Attachment No. 2
4/19/2022 Reqular Session Minutes Draft
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
APRIL 19, 2022, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Dario Castellanos
Mayor Pro Tern Rosario Diaz
Councilwoman Letty Lopez-Viado
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Dario Castellanos on Tuesday, April 19, 2022 at 7:05 p.m., in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California
INVOCATION
Led by Chaplain Kelly Dupee from Faith Community Church
PLEDGE OF ALLEGIANCE
Led by Councilman Tabatabai
ROLL CALL
Present: Council Members Tony Wu, Brian Tabatabai, Letty Lopez-Viado, Mayor Pro Tern Diaz, Mayor Castellanos.
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4/19/2022 Regular Session Minutes Draft Attachment No. 2 Council Members
Absent: None
City Staff: David Carmany City Manager, Thomas Duarte City Attorney, Lisa Sherrick Assistant City Clerk; other City staff presented reports and responded to questions as indicated in the minutes.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government Code §54956.9(d)(1)
City of West Covina v. West Covina Restaurant Group, Inc. dba Gaucho Grill, et al. (Los Angeles County Superior Court Case No. 20PSCV00548)
2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to Government Code § 54956.8
Property: City Yard (811 S. Sunset Avenue, West Covina) APN: 8468-016-904 Agency Negotiator: Carmany, Morales, Duarte, Hildebrand Negotiating Parties: City Ventures, MLC Holdings, Inc., and The Olson Company Under Negotiation: Price and Terms of Purchase
3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas Duarte reported that no reportable action was taken during the Closed Session Meeting.
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4/19/2022 Regular Session Minutes Draft Attachment No. 2
PRESENTATIONS
• Proclamation for Donate Life Month
Proclamation for California Mosquito Awareness Week 2022 ORAL COMMUNICATIONS - Five (5) minutes per speaker
Albert Ochoa
Victor Toyar (Expressed support to the petition submitted by Albert Ochoa as noted by agenda position slip in lieu of speaking)
George Ogden
R. Robinson
Bill Elliott
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany.
CONSENT CALENDAR
ACTION: Motion by Mayor Pro Tem Diaz, Second by Councilmember Tabatabai 5-0 to:
Approve Consent Calendar Items 1-6 with the condition that the recommendation for item 3 be changed to the following: Reject all bids. Rebid the project for further bids. (The recommendation for item 3 was changed by City Manager David Carmany).
APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE APRIL 5, 2022, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES.
Carried 5-0 to: approve the April 5, 2022 Regular Session Meeting Minutes.
COMMUNITY DEVELOPMENT
2) PROPOSED UNDERGROUND UTILITY DISTRICT NO. 8 - MERCED AVENUE (RULE 20A)
Carried 5-0 to: take the following actions:
1. Receive and file the City Engineer's report.
2. Set May 3, 2022 at 7:00 pm as the date and time for a public hearing regarding the establishment of Underground Utility District No. 8.
3. Direct staff to notify all affected property owners of the date and time of the public hearing in accordance with the requirements of Article V (Underground Utility Districts) of Chapter 23 (Utilities) of the West Covina Municipal Code. 3) CONSIDERATION OF CONTRACT AGREEMENT FOR WALMERADO PARK RESTROOM IMPROVEMENTS PROJECT - PROJECT NO. 22026
Carried 5-0 to: reject all bids and rebid the project. (The recommendation for item 3 was changed by City Manager David Carmany)
POLICE DEPARTMENT
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4/19/2022 Regular Session Minutes Draft
Attachment No. 2
4) CONSIDERATION OF AN ORDINANCE ADOPTING A MILITARY EQUIPMENT USE POLICY
Carried 5-0 to: introduce for first reading, by title only, further reading waived, the following ordinance:
ORDINANCE NO. 2497 — AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A MILITARY EQUIPMENT
POLICY GOVERNING THE USE OF MILITARY EQUIPMENT PURSUANT TO ASSEMBLY BILL 481
PUBLIC SERVICES
5) CONSIDERATION OF PURCHASE OF FLEET VEHICLES USING SOUTH
COAST AIR QUALITY MANAGEMENT DISTRICT (AQMD) FUNDS
Carried 5-0 to: take the following actions:
1. In accordance with Section 2-333(i)(2) of Division 2 of Article VI I of Chapter 2 of the West Covina Municipal Code, and the findings of the West Covina Finance Department/Purchasing Officer, waive the formal bidding procedures and requirements set forth in Section 2-333 of the West Covina Municipal Code in connection with the procurement of eight (8) 2022 Ford Escapes from Performance Ford West Covina (part
of National Auto Fleet Group) through Sourcewell Contract # 091521-NAF (expires 11/8/2025).
2. Authorize the purchase of a total of eight (8) 2022 Ford Escapes (UOE) SE Plug-in Hybrid FWD, with amber LED 4 corner strobes vehicles, per specifications, directly from Performance Ford West Covina for a total of $349,952.32 including taxes and fees, using South Coast Air Quality Management District funds.
3. Approve the following resolution:
RESOLUTION NO. 2022-30 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2021 AND ENDING JUNE 30, 2022 (PURCHASE OF VEHICLES USING SOUTH COAST AIR QUALITY
MANAGEMENT DISTRICT (AQMD) FUNDS)
6) CONSIDERATION OF SALE OF SURPLUS VEHICLES AND EQUIPMENT Carried 5-0 to: in accordance with Section 2-316 of Division 1 of Article VI of Chapter 2 of the West Covina Municipal Code, authorize the sale of 31 surplus vehicles and the equipment listed by public auction company, U.S. Auctions.
END OF CONSENT CALENDAR
DEPARTMENTAL REGULAR MATTERS
FINANCE DEPARTMENT
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4/19/2022 Regular Session Minutes Draft Attachment No. 2 7) PROPOSED FISCAL YEAR 2022-23 BUDGET
ACTION: Motion by Councilwoman Lopez-Viado, Second by Mayor Pro Tem Diaz 5- 0 to:
1. Receive and file the Proposed Fiscal Year (FY) 2022-23 Operating and Capital Improvement Program Budget (Attachment No. 1); and Direct that the proposed budget be publicly disseminated, including at community budget workshops on April 20, 2022 and May 4, 2022; and Schedule it for consideration at the June 7, 2022 City Council meeting.
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION Mayor Pro Tern Diaz requested a "Mother -May -I", with a second from Councilman Wu, be agendized for a future Council meeting to look into setting standards (City Ordinance) in place for outside dining that was approved during COVID-19.
CITY COUNCIL COMMENTS
Councilwoman Lopez-Viado thanked staff for their inclusiveness of special needs children in the recent Easter egg hunt. Councilman Wu and Councilmember Tabatabai echoed her support.
Councilmember Tabatabai highlighted the City's effort to create an inclusive area at Friendship Park.
ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Castellanos, and the meeting was adjourned at 8:24 p.m. The next regularly scheduled Regular City Council Meeting will be held on Tuesday, May 3, 2022 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina. California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Dario Castellanos
Mayor
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