Item No. 9 — West Covina City Council, May 17, 2022

AGENDA ITEM NO.9
RESI
DATE: May 17, 2022
TO: Mayor and City Council
FROM: David Carmany
City Manager

AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
SUBJECT: CONSIDERATION OF PURCHASE OF FIRE DEPARTMENT PERSONAL PROTECTIVE

EQUIPMENT
RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. In accordance with West Covina Municipal Code Chapter 2, Article VII, Division 2, Section 2-333(i)(1), waive formal contract procedures by finding that it is impractical to purchase personal protective equipment ("PPE") and radios in compliance with the City's formal contract procedures;

2. Authorize the purchase of PPE from Municipal Emergency Services ("MES"), for a total of $75,050;

3. Authorize the purchase of 10 APX radios with accessories, device management system components, and support services, directly from Motorola Solutions, for a total of $113,197; and

4. Authorize 15% of the total amount for each purchase as contingency allowance to be used, if necessary, with the City Manager's approval, for unforeseen conditions.

BACKGROUND:

The West Covina Fire Department ("Fire Department") provides firefighting and emergency fire and rescue services.

During emergency response activities, there are incidents where the atmosphere places the firefighters in areas that are Immediate Danger to Life and Health (IDLH). In an IDLH environment, firefighters must use personal protective equipment (PPE) and emergency communication equipment. The Fire Department is required to provide firefighters with PPE and emergency communications equipment. PPE and communications equipment is needed and individualized.

DISCUSSION:

New firefighters need to be outfitted with uniforms, PPE and equipment prior to onboarding as the equipment is fitted to user and is needed during training. The equipment and uniforms required for each recruit is as follows:

Turnout Coat
2 Utility Gloves
1 Turnout Pant
2 Wildland Helmet/Shroud
1 Turnout Boots
1 Portable Radio
1 Flash Hood
2 Nomex Uniform Shirt
2 SCBA Mask
1 Nomex Uniform Pant
2 Gloves
1 Uniform Boots
1 Structure Helmet/Goggles/Shroud
11 jNomex Uniform Jacket
11 Flashlight
1 lWire Cutters
1 Wildland Shirt
1 Belt
1 Wildland Pant
1 IBuckle
1 Wildland Boots
1 113ulletproof vest
1 During IDLH environment incidents, firefighters will wear PPE. PPE consists of structural turnout coat, structural turnout pant, structural turnout boots, structural helmet, wildland turnout shirt, wildland turnout pant, wildland turnout boots, wildland turnout helmet, gloves, flash hoods, and SCBA. Currently, the Fire Department uses the following brands: Fire Dex structural turnout coat and pant, PRO Warrington structural boots, Phenix structural helmet, Workrite wildland turnout pant and Crewboss wildland Shirt, various brands of wildland boots, Workrite nomex uniform shirt, pant, Jacket and Bullard wildland helmet.

Firefighters are required to have two sets of structural PPEs. To keep costs of PPE lower, several Los Angeles area Fire Departments including West Covina have agreed upon the make, model and style of turnout coat and pant. Any Los Angeles or Ventura County fire department can purchase structural PPE that meet the agreed upon specifications from MES, through its agreement with Los Angeles County, Contract No. MA-IS-184141-6 (see Attachment No. 3). The advantage of firefighters using the same specifications is that during operations there is clear and safe interoperability and little to no prior knowledge needed during rescue operations.

Turnout PPE is required to be placed out of service once they are damaged, contaminated, beyond repair, or have reached the 10-year of service life. Each firefighter is required to have two sets; once one set is used, the back-up set can be placed in service and the dirty set is cleaned and or repaired. Fire Dex meets the Fire Department's specifications for structural turnout coat and pants. MES is the vendor of the Fire Department's structural turnout coat and pant. As outlined in Attachment No. 2, MES has quoted the cost for new structural PPE; coat, pant and boots, wildland pant, nomex uniform shirt, pant, and jacket and is the regular provider with the quickest and available inventory.

Section 2-333(i)(1) of the West Covina Municipal Code authorizes the City Council to waive formal contract procedures when it finds that it is in the public interest and necessity or that it is impractical to purchase supplies or equipment in compliance with formal contract procedures. Because MES is the contracted vendor for the City's specifications and provides the equipment in a timely manner, staff believes it is impractical to comply with formal contract procedures in connection with the procurement of these items. For the PRO Warrington structural boots, Workrite Nomex shirt, Workrite Nomex pant, Workrite Nomex Jacket and Workrite wildland pant, staff obtained three quotes as required by the City's Purchasing Policy and determined that MES provided the lowest qualified price.

West Covina's public safety radio system is built on Motorola Solutions radio infrastructure items and system components. This is also true of the regional communications networks that West Covina ties into. Specifically, both the multi -agency "Com-Net" Joint Powers Authority (JPA) regional public safety radio system in the San Gabriel Valley, and its larger parent organization, the Intercity Communications Interoperability System JPA ("ICI System JPA") with its Master Site in Glendale, are Motorola Solutions systems, with proprietary hardware, software, interconnectivity, and system design features that are unique to the manufacturer, Motorola. Unlike some other commodities whose manufacturers ship their products to retailers to sell at varying prices determined by the retailers, Motorola Solutions instead sells its proprietary radio equipment directly, or using its network of designated regional authorized distributors. Pricing is uniform, and is determined for all distributors by the manufacturer, Motorola. Occasionally, Motorola negotiates discounted contract pricing, and the ICI System JPA has a current multi -year discount contract in place. For these reasons, staff believes it is impractical to comply with formal contract procedures in connection with the procurement of the radios.

Other than structure turnout coat, pant, structure boots, nomex wildland pant, nomex uniform shirt, nomex uniform pant, nomex uniform jacket and portable radio funds currently are available in the Fire Department budget and procurement has been initiated through the City's procurement procedures.

OPTIONS:

The City Council has the following options:

1. Approve Staff's recommendation; or

2. Provide alternative direction.

Fiscal Impact
FISCAL IMPACT:

There is no new fiscal impact to the City's General Fund.

Project No.

Fund Name
Account No.

Current Budget
Balance
Amount
Requested
New
Balance
22009
179 ARPA
179.80.7003.7900
$113,200
$113,200
$0
General Fund
110.32.3210.6490
$78,511
$75,050
$3,461
Total
$191,711
$188,250
$3,461
*Pending approval of 3rd Quarter Budget Amendment.

Attachments
Attachment No. 1 - Motorola Quote West Covina FD
Attachment No. 2 - MES Quote with comparisons
Attachment No. 3 - MES LA area contract

0 MOTOROLA SOLUTIONS
Billing Address:

WEST COVINA FIRE DEPT

W COVINA FIRE DEPT
1444 W GARVEY AVE
WEST COVINA, CA 91790
US
Summary:

Any sales transaction resulting from Motor
and Conditions, notwithstanding terms and
Motorola Standard Terms and Conditions a
DRAFT QUOTE-1732162
APX8000XE
Attachment No. 1
Quote Date:04/19/2022
Expiration Date:07/18/2022
Quote Created By:

Denis Redzepagic
denis.redzepagic@
motorolasol uti ons. com
End Customer:

WEST COVINA FIRE DEPT
Freight Terms:FREIGHT PREPAID
PaymentTerms:30 NET
ola's quote is based on and subject to the applicable Motorola Standard Terms conditions on purchase orders or other Customer ordering documents. re found at www.motorolasolutions.com/product-terms.

APXTM 8000 Series
APX8000XE
1 H91TGD9PW7AN
APX 8000 ALL BAND
10 $7,475.00
$5,083.00
$50,830.00
PORTABLE MODEL 3.5
1a
Q806CB
ADD: ASTRID DIGITAL CAI
10 $567.00
$385.56
$3,855.60

OPERATION
1b
QA05595AA
ALT: BATT IMPRES 2 LIION
10 $160.00
$108.80
$1,088.00
DIV2 4850
1c
Q361AN
ADD: P25 9600 BAUD
10 $330.00
$224.40
$2,244.00

TRUNKING
1d
QA02006AC
ENH: APX8000XE RUGGED
10 $880.00
$598.40
$5,984.00
RADIO
1e
QA00580AA
ADD: TDMA OPERATION
10 $495.00
$336.60
$3,366.00
1f
Q58AL
ADD: 3Y ESSENTIAL
10 $121.00
$121.00
$1,210.00

SERVICE
1g
Q15AJ
ADD:AES/DES-XUDES-OFB
10 $879.00
$597.72
$5,977.20

ENCRYPTION AND ADP
1h
Q53AF
ADD: FRONT PANEL
10 $165.00
$112.20
$1,122.00

PROGRAMMING & CLONING
1 i
QA09007AA
ADD: OUT OF THE BOX WIFI
10 $0.00
$0.00
$0.00

PROVISIONING
Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the -Underlying Agreement.') that authorizes Customer to purchase equipment and/or services or license software (collectively Products"'). If no Underlying Agreement exists between Motorola and Customer. then Motorola's Standard Terms of Use and Motoncla's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36.111 WOO

Page 1 ends

MOTOROLA SOLUTIONS DRAFT
QUOTE-1732162
APX8000XE
NumberLine # Item
Description
Qty
List Price
Sale Price
Ext. Sale Price
1j
QA09001AB
ADD: WIFI CAPABILITY
10 $330.00
$224.40
$2,244.00
1k
Q498AU
ENH: ASTRID 25 OTAR W/
10 $814.00
$553.52
$5,535.20

MULTIKEY
11 H38BS
ADD: SMARTZONE
10 $1,650.00
$1,122.00
$11,220.00

OPERATION
1m
G996AP
ADD: PROGRAMMING OVER
10 $110.00
$74.80
$748.00
P25(OTAP)
1 n
QA01427AG
ALT: APX8000/XE HOUSING
10 $28.00
$19.04
$190.40
GREEN
2 PMMN4107C

AUDIO ACCESSORY-
10 $594.00
$475.14
$4,751.40

REMOTE SPEAKER
MICROPHONE,XE500

REMOTE SPKR MIC

WITHOUT CHANNEL KNOB,

HIGH IMPACT GREEN
3 PMPN4174A

CHGR DESKTOP SINGLE
10 $82.08
$65.66
$656.60

UNIT IMPRES, US/NA
4 PMUN1034G
03 CONTROL HEAD
2 $1,471.20
$1,176.81
$2,353.62
Subtotal
$103,376.02
Estimated
Tax
$9 820 72
Grand
Total
$113,196.74(USD)
Notes:

Any sales transaction following Motorola's quote is based on and subject to the terms and conditions of the valid and executed written contract between Customer and Motorola (the —Underlying Agreement.') that authorizes Customer to purchase equipment and/or services or license software (collectively Products"'). If no Underlying Agreement exists between Motorola and Customer. then Motorola's Standard Terms of Use and Motoncla's Standard Terms and Conditions of Sales and Supply shall govern the purchase of the Products.

Motorola Solutions, Inc.: 500 West Monroe, United States - 60661 - #: 36.111 WOO

Page 2 ends

Quote #
ES Date
Expires
MUNICIPAL EMERGENCY SERVICES Sales Rep
4343 Viewridge Ave. Shipping Method
Suite A
San Diego, CA 92123 Customer
Customer #
Bill To

MARI MONTES

WEST COVINA FIRE DEPARTMENT
1444 WEST GARVEY AVE SO
WEST COVINA CA 91790
United States
Quote Attachment No. 2
QT1573108
04/12/2022
04/27/2022
Meyer, Lisa
FedEx Ground
West Covina Fire (CA)
C100042
Ship To

MARI MONTES

WEST COVINA FIRE DEPARTMENT
1444 WEST GARVEY AVE SO
WEST COVINA CA 91790
United States
Item
Alt. Item #
Units
Description

FIRE-DEX
West Covina
West Covina 160602
21 $1,031.58
$21,663.18
160602
Custom FIRE-DEX
WESTCOVINA160602-Coat -7.5 oz Gemini XT

FIRE-DEX
West Covina
West Covina 160602
21 $1,563.85
$32,840.85
160602
Custom FIRE-DEX
WESTCOVINA160602-Pant-7.5 oz Gemini XT,
BT5007-Black-11-
Honeywell Pro -Warrington Leather Structural Boot-
10 $558.92
$5,589.20
E
NFPA - ref Quote 78950
FP50MN-Midnight

7.5 NMX REG FIT NOSTRIL PNT MN(Lg Sizes) -
20 $104.89
$2,097.80
Navy-36-30
(FP50MN-Midnight Navy-36-30)
FP62-MN-Midnight

7.5 NMX TWILL WILDLAND TAC PANT MN
10 $159.00
$1,590.00
Navy-36-30
P-FSF4MN-
20 $128.86
$2,577.20
Midnight Navy-42-
Regular

VF IMAGEWEAR
PART# FW20MN
PART# FW20MN
10 $179.55
$1,795.50
Custom VF IMAGEWEAR

7.5 NMX FIRE FIGHTER JACKET MN
Sew -Embroidery
Direct Embroider Name and Rank 1 line
10 $0.00
$0.00
Names & Rank - 1
Embroider Rank, first initial and last name. Ex:
line
Captain S. Wise. ***Note: First initial, last name) NO
RANK FOR RECRUITS****
Sew -Agency
2 Patches supplied by Agency
10 $0.00
$0.00
Supplied 2
Sew West Covina FD badge and rocker on left
Patches
shoulder
Sew -Apply Badge
Apply Badge Tab
10 $0.00
$0.00
Tab
Apply badge tab on the
left breast with badge affixed.

To place an order please contact Lisa Meyer at (951) 903-3749. Subtotal $68,153.73 Thank you for doing business with MES! Shipping Cost $421.10 Tax Total $6,474.60
Freight cost to be determined.

Total $75,049.43
This Quotation is subject to any applicable sales tax and shipping & handling charges that may apply. Tax and shipping charges are considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current information.

All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee.

Custom orders are not returnable. Effective tax rate will be applicable at the time of invoice.

II 111111111111IIII II11111111111 Page 1 of 1
QT1573108

4127n2, 7:14 PM
►L1
Home > Cart
Continue Shopping
YOUR CART (1)
toMen's Firefighter Jacket
Style #: FW20
Size: L
Body: Regular
Color: Midnight Navy
Fait
Add to Wishlist
Save For Later
Remove
— 1 #
FREE DOMESTIC GROUND SHIPPING ON ORDERS $99t
PRICE
$198-00
Have a Bulwark Account? 2"
SUBTOTAL $198.00
SHIPPING 6 FREE
SALES TAX e $17.33
TOTAL $215.33
8 CHECKOOT

ADD A PROMO CODE
At this time, we do not ship or accept Redkap.com
orders outside of the United States and its
territories. We apologize for the inconvenience.

COMMON ORDERING QUESTIONS
How long until my order arrives?
What is the cut-off for same -day shipping?
What is your return policy?
NEED HELP?

4/27/22, 7:12 PM Galls: Uniforms, Equipment and Gear for Police 1 Search
ITEMS

SHOPPING CART
Back to Shopping

UNIT PRICE
QTY

TOTAL PRICE

WORKRITE FLAME RESISTANT NOMEX

IIIA FIREFIGHTER JACKET
Item#: JC866 I Mfg#: FW20NV-3L-1 L
Color: NAVY Size: 3X Length: EXTRA LONG
1 n
$229.50
1 $229.50
Order Now! Check Your Email For Shipping
Details

ADD TO LIST EDIT ITEM REMOVE

BACK TO SHOPPING UPDATE CART CHECKOUT

AVAILABLE BONUS OFFERS

CHECKOUT
1e1w

UPDATE CART

CHECKOUT

PRICING
Savings: $40.49
Subtotal: $229.50 (1)

COUPON OR

PROMO CODE

GAPLA APPLY
Promo code applied

YOU MAY ALSO
LIKE
Is
Under -Armour
Tactical All Season
Jacket
https://w .galls.com/CGBCCART 1/6

4127n2, 7:18 PM
BmWa,w-Can
►L1
Home > Cart
Continue Shopping
YOUR CART (1)
FREE DOMESTIC GROUND SHIPPING ON ORDERS $99.

Men's Classic Firefighter Pant
Style p: FP50
Waist: 42
Inseam: 30
Color: Navy
Fait
Save For Later
Remove
— 1 #
PRICE
8163-00
Have a Bulwark Account? 2"
SUBTOTAL $163.00
SHIPPING 6 FREE
SALES TAX e $14.27
TOTAL $177.27
8 CHECKOOT

ADD A PROMO CODE
At this time, we do not ship or accept Redkap.com
orders outside of the United States and its
territories. We apologize for the inconvenience.

COMMON ORDERING QUESTIONS
How long until my order arrives?
What is the cut-off for same -day shipping?
What is your return policy?
NEED HELP?

4/27/22, 7:23 PM
Galls: Uniforms, Equipment and Gear for Police
1 Search
ITEMS

SHOPPING CART
Back to Shopping

UNIT PRICE
QTY

TOTAL PRICE

WORKRITE NOMEX IIIA SLIM CUT

FIREFIGHTER PANTS
Item#: ZS778 I Mfg#: FP50NV-42-38U
Color: NAVY Size: 42 Inseam: LONG
1 n
$200.60
1 $200.60
In Stock! Usually Ships Within 24 Hours

ADD TO LIST EDIT ITEM REMOVE

BACK TO SHOPPING UPDATE CART CHECKOUT

AVAILABLE BONUS OFFERS

CHECKOUT
1e1w

UPDATE CART

CHECKOUT
—or—
Checkout With PayPal

PRICING
Savings: $35.39
Subtotal: $200.60 (1)

COUPON OR

PROMO CODE

GAPLA APPLY
Promo code applied

YOU MAY ALSO
LIKE
https://w .galIs.com/CGBCCART
1/6

ENTER EMAIL ADDRESS
Email Address *
[email protected]
We need you email address to send you information about your order.

O Sign up for our Newsletter to receive promotions
I

SUMMARY
U
t6
a
m
m
SUBTOTAL 1 ITEM $605.9'
Subtotal Does Not Include Shipping Or Tax
Shipping $0.00
TOTAL $605.99
Have a Promo Code? A
Items to Ship (1)
W
41 Pro Warrington 5007, Structural Firefighting Boots, NFPA $605.99
Quantity: 1
Amount: $605.99
Edit Cart
SKU: BT5007-1002 H SHIPS FROM MANUFACTURER
You will have an opportunity to review your order on the next step.

Continue

Contact Us at [email protected]
Login or Create account
L
Cart: 1
Searc4,
Contact Us at [email protected]
Menu
Home All Products Brands Apparel Equipment
Tools PPE
Your Cart
Price
Quantity
L Cart (1)
Flashlights
Total
Honeywell: Pro Warrington Model 5007 - 14" Firefighting Bunker Boot
10/D
Remove

Price
$ 605.49
• Pay 1rrUyrca
Links
Search
About Us
Contact Us
Request A Quote
Blog
Shipping/Returns
Privacy Policy
Fire Training Opportunities
Check Out Our Discount eBay Store
Follow Us
V m o 0
Newsletter
1 Quantity
Total
$ 605.49
Subtotal $ 605.49
Taxes and shipping calculated at checkout
Continue shopping Update Cart Check Out
Sign up to receive emails on products and savings opportunities!

1 Search
ITEMS
Back to Shopping

UNIT PRICE
QTY

TOTAL PRICE

WORKRITE DUAL CERTIFIED NOMEX

IIIA WILDFIRE TACTICAL FIRE PANT
Item#: TT851 I Mfg#: FP62NV-38-32
Color: NAVY Size: 38 Inseam: 32
$243.99
1 $243.99
Order Now! Check Your Email For Shipping
Details

ADD TO LIST EDIT ITEM REMOVE

BACK TO SHOPPING

UPDATE CART

CHECKOUT
NVNILNaL E aulvua urrErca

CHECKOUT
GO

UPDATE CART

CHECKOUT

PRICING
Subtotal: $243.99 (1)

COUPON OR PROMO
CODE
enter code APPLY

YOU MAY ALSO LIKE
Propper Wildland Pants

Free Shipping on orders over $99" with coupon code: FREESHIP 990 Logo Printing
904-296-2240 (tel:+19042962240)
Today's customer service hours: 8am-6pm EST
ti 30 Day Returns
;-m Apply for Credit (/apply -for -credit/)
FuIISou cr e_.

Free Shipping on orders over $99' with coupon code: FREESHIP Help A My Account
Search by Product, Brand or Part # q
Shopping Cart t item
x remove
Cart Actions -
Workrite Fire Service FP62 Men's Wildland Dual -Compliant Tactical Pants - Black (/workrite-fire-service- fp62bk/).

Item#: VF-FP62BK
Waist Size: w34
Pant Inseam: 32" Inseam
$279.27 / Each
Update
< Continue shopping

4.8 *****
Google
Customer Reviews

4/27/22, 7:00 PM Workrile FR Firefighter Shirt FSF4, Classic Long Sleeve, Western — Shirt Size: 42, Shirt Length: Regular, Garment Primary Color... �-w SHOPPING CART

CHECKOUT AS A NEW CUSTOMER
9 Order Subtotal (1 item) $140.99
4 SIGN IN AND CHECKOUT
itWorkrite FR Firefighter Shirt FSF4, Classic Long Sleeve, Western For current coupons - check home page, SKU: WRFSF4MN-42-0R, MPN: FSF4MN-42-OR, UPC/EAN: 883392451885, Shirt Size: 42, Shirt Length: Regular, Garment Primary Color: Midnight Navy $140.99 x © 1 +

ADD A COUPON
$140.99
hftps://legionsafety.com/p/4045-workHte-fr-Frefghter-shirt-fsf4-classio-long-sleeve-westernly/40745 1/4

412722, 8:02 PM
N
FREE DOMESTIC GROUND SHIPPING ON ORDERS $99.

Home > Cart
Continue Shopping
YOUR CART (1)
Men's Classic Long Sleeve Western Firefighter
Shirt
Style #: FSF4
Size: 42
Body: Regular
Color: Midnight Navy
Edit
Add to Wishlist
Save For Later
Remove
+ PRICE
$160.00
Have a Bulwark Account? 2"

SUBTOTAL
$160.00
SHIPPING 6
FREE
SALES TAX e
$14.00
TOTAL $174.00
8 CHECKOOT

ADD A PROMO CODE
At this time, we do not ship or accept Redkap.com
orders outside of the United States and its
territories. We apologize for the inconvenience.

COMMON ORDERING QUESTIONS
How long until my order arrives?
What is the cut-off for same -day shipping?
What is your return policy?
NEED HELP?

Attachment No 3

TERM CONTRACT AWARD
air&
f
4 CONTRACT NO:

MA-IS-1840141-6

VERSION DATE

INTERNAL SERVICES DEPARTMENT
+, �`
PROCUREMENT FOLDER: 1384028
% X
�UiplM�
BUYER: Mamica Valencia
PHONE: 323-267-2288
EMAIL: mvalencianu)isd.lacoanty.gov

MUNICIPAL EMERGENCY SERVICES INC
VENDOR NO: 156796
4343 VIEWRIDGE AVE STE A
CONTACT: SUSAN M MORAVEK
PHONE: 303-518-7299
SAN DIEGO CA 92123
FISCAL YEAR:

EFFECTIVE DATE: 01/01/I8
EXPIRATION: 12/31/23
CLOTHING, UNIFORM TURNOUT, PPE GEAR - SPECS -CONTRACT -AMD4 LINE
NO.

COMMODITY/SERVICE DESCRIPTION

QUANTITY
UOM

PRICE TYPE
VALUE
I
COMMODITY CODE: 340-34-00-043522

0.000
EA
ITEM
$ 1314.930000

CLOTHING -UNIFORM PERSONAL PROTECTIVE

EQUIPMENT (PPE)TURNOUT GEAR

FIREFIGHTER COAT

AS PER ATTACHED SPECIFICATIONS LABELED

EXHIBIT A
MANUFACTURER: HONEYWELL - MORNING PRIDE
COUNTY OF LOS ANGELES COAT STYLE:
# LTO 41BG TAIL BRONZE
2 COMMODITY CODE: 340-34-00-043522

0.000
EA
ITEM
$ 866.860000

CLOTHING -UNIFORM PERSONAL PROTECTIVE

EQUIPMENT (PPE)TURNOUT GEAR

FIREFIGHTER PANT

AS PER ATTACHED SPECIFICATIONS LABELED

EXHIBIT A
MANUFACTURER: HONEYWELL - MORNING PRIDE
COUNTY OF LOS ANGELES PANT STYLE:
# S36 41BG PANTS BRONZE
3 COMMODITY CODE: 340-34-00-043522

0.000
EA
ITEM
$ 44.000000

NAME PANEL
MANUFACTURER: HONEYWELL - MORNING PRIDE

AS PER ATTACHED EXHIBIT B
4 COMMODITY CODE: 340-34-00-043522

0.000
EA
ITEM
$ 1501.170000

CLOTHING -UNIFORM PERSONAL PROTECTIVE

EQUIPMENT (PPE)TURNOUT GEAR

COUNTY OF LOS ANGELES VENDOR SIGNATURE/DATE

PRICE SHEET

TERM CONTRACT AWARD
Page
CONTRACTNO: MA-IS-1840141-6
2 LINE
NO.

COMMODITY/SERVICE DESCRIPTION

QUANTITY
UOM

PRICE TYPE
VALUE

FIREFIGHTER COAT WITH HRL LINER AND NAME
PANEL

AS PER ATTACHED SPECIFICATIONS LABELED
EXHIBIT A -2
MANUFACTURER: HONEYWELL - MORNING PRIDE
COUNTY OF LOS ANGELES COAT STYLE:
# LTO 41BG HFRP TAIL BRONZE
5 COMMODITY CODE: 340-34-00-043522

0.000
EA
ITEM
$ 54.570000

CLOTHING -UNIFORM PERSONAL PROTECTIVE

EQUIPMENT (PPE)TURNOUT GEAR

SUSPENDERS FOR FIREFIGHTER COAT

AS PER ATTACHED SPECIFICATIONS LABELED

EXHIBIT A
MANUFACTURER: HONEYWELL - MORNING PRIDE
COUNTY OF LOS ANGELES SUSPENDER STYLE:
# SP-DFSQ SPP SUSPENDER
SIZES: SHORT 40 OR LESS, REGULAR 41 TO 45,
LONG 46 TO 50, X-LONG 51 OR MORE
6 COMMODITY CODE: 340-34-00-043522

0.000
EA
ITEM
$ 1563.890000

CLOTHING -UNIFORM PERSONAL PROTECTIVE

EQUIPMENT (PPE)TURNOUT GEAR

FIREFIGHTER COAT

AS PER ATTACHED SPECIFICATIONS LABELED

EXHIBIT A
LAC150165j
Custom FIRE-DEX LACoFD Style Coat
Gemini XT
Glide 2 Layer
Stedair 4000
Name Panel
7 COMMODITY CODE: 340-34-00-043522

0.000
EA
ITEM
$ 1031.560000

CLOTHING -UNIFORM PERSONAL PROTECTIVE

EQUIPMENT (PPE)TURNOUT GEAR

FIREFIGHTER PANT

AS PER ATTACHED SPECIFICATIONS LABELED

EXHIBIT A
LAC150165P
Custom FIRE-DEX LACoFD Style Pant
Gemini XT
Glide 2 Layer
Stedair 4000
Includes Suspenders
8 COMMODITY CODE: 340-34-00-043522

0.000
EA
ITEM
$ 52.360000

NAME PANEL

PRICE SHEET

TERM CONTRACT AWARD
Page
CONTRACTNO: MA-IS-1840141-6
3 LINE
NO.

COMMODITY/SERVICE DESCRIPTION

QUANTITY
UOM

PRICE TYPE
VALUE
LAC150165NP
Custom FIRE-DEX
Name Panel for LACoFD Coat
9 COMMODITY CODE: 340-34-00-043522

0.000
EA
ITEM
$ 62.000000

CLOTHING -UNIFORM PERSONAL PROTECTTVE

EQUIPMENT (PPE)TURNOUT GEAR

SUSPENDERS FOR FIREFIGHTER COAT

AS PER ATTACHED SPECIFICATIONS LABELED

EXHIBIT A
MANUFACTURER: HONEYWELL - MORNING PRIDE
COUNTY OF LOS ANGELES SUSPENDER STYLE:
# SP-DFSQ SPP SUSPENDER
SIZES: SHORT 40 OR LESS, REGULAR 41 TO 45,
LONG 46 TO 50, X-LONG 51 OR MORE

SPECIAL TERMS & CONDITIONS I TERM CONTRACT AWARD
CONTRACTNO: MA-IS-1840141-6 I Poe
**AMENDMENT #4**
AGREEMENT HAS BEEN EXTENDED FOR AN ADDITIONAL 24 MONTH PERIOD BY MUTUAL CONSENT WITH THE FOLLOWING CHANGES:
-HONEYWELL LINES 1-5 WILL EXPIRE 1/31/22
-FIREDEX LINES 6-9 ADDED
ALL OTHER TERMS AND CONDITIONS SHALL REMAIN THE SAME.

BASIS: LETTER SIGNED BY DAVID MOONEY DATED 12/8/21
**AMENDMENT #3**
AGREEMENT HAS BEEN EXTENDED FOR AN ADDITIONAL 12-MONTH PERIOD BY MUTUAL CONSENT.

PRICE INCREASE HAS BEEN APPROVED AND IS REFLECTED ON THE LINES BY COMMODITY.

ALL OTHER TERMS AND CONDITIONS SHALL REMAIN THE SAME.

BASIS: LETTER SIGNED BY JOHN PRICE DATED 11/16/20
******************************************
**AMENDMENT #2**
MA MODIFIED TO ADD THE FOLLOWING LINES:

4. FIREFIGHTER COAT W/ HEAT RELEASE LINER AS PER ATTACHED EXHIBIT A-1

5. SUSPENDERS - SHORT TO EXTRA LONG
VENDOR, DEPARTMENT AND MANAGEMENT APPROVED AS OF DECEMBER 4, 2019 *************************************************************** ******************* AMENDMENT 01 *********************• LINE 3 ADDED TO REFLECT AS NEEDED NAME PANEL AS PER ATTACHED EXHIBIT B VENDOR, DEPARTMENT AND MANAGEMENT APPROVED AS OF MAY 1, 2018.

PURPOSE

THIS AGREEMENT IS FOR FIREFIGHTER PROTECTIVE TURNOUT GEAR ON BEHALF OF THE

SOUTHERN CALIFORNIA AREA PERSONAL PROTECTIVE EQUIPMENT CONSORTIUM (SCAPPEC) THAT MEETS THE ALL AGENCY REQUIREMENTS.

PRICES, TERMS AND CONDITIONS IN ACCORDANCE WITH RFB-IS-18200218

THE FOLLOWING STYLES ARE FOR REFERENCE ONLY WITH RESPECTS TO PARTICIPATING AGENCIES:

CITY OF LOS ANGELES COAT STYLE:
# LTO 62B3 TAIL GOLD
CITY OF LOS ANGELES PANT STYLE:
# S36 62133 PANTS GOLD

SPECIAL TERMS & CONDITIONS I TERM CONTRACT AWARD
CONTRACT NO: MA-IS-1840141-6 I P S e

VENTURA COUNTY COAT STYLE
# LTO 62BG TAIL GOLD
VENTURA COUNTY PANT STYLE.
#S36 62BG PANTS GOLD

1.0 -- TERM OF AGREEMENT

THE INITIAL TERM OF THIS AGREEMENT SHALL COMMENCE ON THE EFFECTIVE DATE, AND SHALL EXPIRE THREE (3) YEARS THEREAFTER (HEREINAFTER "INITIAL TERM"), UNLESS

SOONER TERMINATED OR EXTENDED, IN WHOLE OR IN PART, AS PROVIDED IN THE AGREEMENT.

FOLLOWING THE INITIAL TERM, THE COUNTY OF LOS ANGELES, INTERNAL SERVICES

DEPARTMENT, SHALL HAVE THE SOLE OPTION TO EXTEND THE ARGEEMENT FOR UP TO TWO (2) ADDITIONAL ONE-YEAR EXTENSION PERIODS, FOR A MAXIMUM TOTAL TERM OF FIVE (5) YEARS.

THE COUNTY SHALL PROVIDE WRITTEN NOTICE TO CONTRACTOR OF ANY INTENTIONS TO EXTEND THE AGREEMENT AT LEAST THIRTY (30) DAYS PRIOR TO EXPIRATION PROVIDED,

HOWEVER CONTRACTOR MUST SEND COUNTY WRITTEN NOTICE OF ITS OPTION TO TERMINATE, AT LEAST NINETY (90) DAYS PRIOR TO THE END OF THE TERM.

ANY EXTENSIONS OF THE AGREEMENT TERM SHALL BE BY WRITTEN AMENDMENT SIGNED BY AN AUTHORIZED REPRESENTATIVE OF BOTH PARTIES.

PAYMENT TERMS: 0% / NET 30 DAYS

2.0 -- CONSUMPTION:

THE COUNTY'S TOTAL ESTIMATED ANNUAL CONSUMPTION IS $9,000,000

OUR ESTIMATED CONSUMPTION IS GIVEN FOR INFORMATION ONLY AND WE GUARANTEE NO MINIMUM QUANTITY.

3.0 -- REQUIRED ANNUAL CONSUMPTION REPORT:

UPON REQUEST, VENDOR SHALL FURNISH THE COUNTY OF LOS ANGELES PURCHASING ANALYST WITH AN ANNUAL CONSUMPTION REPORT IN UNPROTECTED EXCEL FORMAT. REPORT SHALL BE DUE WITHIN THREE (3) DAYS OF REQUEST. THE ANNUAL CONSUMPTION REPORT SHALL INCLUDE THE FOLLOWING:
- CONTRACT NUMBER
- PURCHASE ORDER NUMBER
- DATE OF PURCHASE
- DEPARTMENT NAME
- QUANTITY PURCHASED
- UNIT PRICE

IN ADDITION, THE AWARDED VENDOR AGREES TO POPULATE AND MAINTAIN AN ELECTRONIC DATABASE AS PRESCRIBED IN THE SPECIFICATIONS.

4.0 -- DELIVERY:

A. QUOTE F.O.B. DELIVERED., FREIGHT PREPAID AND ALLOWED, VENDOR: PAYS FREIGHT COST, OWN TITLE IN TRANSIT, FILE CLAIM(S), COUNTY: TAKES OWNERSHIP AT DESTINATION.

B. PRICES QUOTED SHALL INCLUDE DELIVERY TO LOCATIONS WITHIN THE LOS ANGELES COUNTY.

C. VENDOR WILL USE PACKING MATERIALS THAT ARE RECYCABLE AND/OR REUSABLE. VENDOR

SPECIAL TERMS & CONDITIONS I TERM CONTRACT AWARD
CONTRACTNO: MA-IS-1840141-6 I Pa6ge

WILL NOT USE ENVIRONMENTALLY HARMFUL MATERIAL, SUCH AS STYROFOAM, IN THE PACKING OF PRODUCTS DELIVERED FOR USE BY THE COUNTY OF LOS ANGELES. VENDOR SHALL PACKAGE ALL ORDERS AS OUTLINED IN THE SPECIFICATIONS PER GARMENT.

D. BIDDER MUST PROVIDE DELIVERY LEAD TIME FOR PURCHASES MADE AGAINST THIS AGREEMENT.

DELIVERIES SHALL BE AS FOLLOWS:

FOR INITIAL ORDER, DELIVERY SHALL BE: 60 DAYS AFTER RECEIPT OF ORDER (ARO) FOR STANDARD ORDERS, DELIVERY SHALL BE: 30 DAYS ARO
FOR EMERGENCY ORDERS, DELIVERY SHALL BE: 30 DAY ARO

5.0 -- ALL ITEMS OFFERED MUST BE NEW UNUSED CURRENT MODELS COVERED BY THE ORIGINAL MANUFACTURER WARRANTY.

6.0 -- PRODUCTS PURCHASED AS A RESULT OF THIS CONTRACT ARE TO BE SUPPLIED AS OFFERED AND ACCEPTED WITHOUT SUBSTITUTION OF MATERIAL OR STYLE.

SPECIFICATIONS OF ITEMS DESCRIBED HAVE BEEN DEEMED ADEQUATE TO SATISFY THE PERFORMANCE REQUIREMENTS OF THE DEPARTMENT.

COST INCURRED BY THE COUNTY OF LOS ANGELES FOR INTERNAL ACTIVITIES REQUIRED TO

RECALL AND REPLACE AN UNAUTHORIZED SUBSTITUTE WILL BE DOCUMENTED AND APPLIED TO THE ACCOUNT OF THE SUPPLIER.

7.0 -- PRE-PRINTED TERMS AND CONDITIONS/BIDDERS CONTRACT DOCUMENTS BIDDERS

PRE-PRINTED TERMS AND CONDITIONS OR RESTRICTIONS COMMONLY APPEARING ON THE

REVERSE SIDE OF LETTERS SUBMITTED WITH THE BID AND/OR BIDDERS SPECIFICATIONS

MATERIAL AND CONTRACT DOCUMENTS WILL BE DISREGARDED IN THE ABSENCE OF A

POSITIVE WRITTEN STATEMENT FROM BIDDER THAT ALL OR A PARTICULAR PORTION OF SUCH WRITINGS ARE IN ADDITION TO OR SUPERSEDE THE COUNTY TERMS AND CONDITIONS.

8.0 -- CONTRACTORS OFFER IS TO BE ON THE BASIS THAT ALL ITEMS ARE GUARANTEED EQUAL IN QUALITY AND PATTERN TO THOSE SPECIFIED. ANY ITEM PURCHASED AS

EQUIVALENT AND NOT ACCEPTABLE TO THE USER DEPARTMENT MAY BE RETURNED FOR FULL CREDIT.

9.0 -- CAL/OSHA - STATEMENT OF COMPLIANCE:

THE ITEMS SHOWN HEREIN MUST MEET ALL APPLICABLE LOCAL, STATE AND FEDERAL STATUTES, REGULATIONS, CODES, ETC., INCLUDING BUT NOT LIMITED TO CAL/OSHA REQUIREMENTS AS SET FORTH IN THE CALIFORNIA ADMINISTRATIVE CODE, TITLE 8, CHAPTER 4.

SUBMISSION OF A BID CONSTITUTES THE REPRESENTATION OF THE CONTRACTOR THAT ALL ITEMS MEET OR EXCEED ALL SUCH APPLICABLE LAWS, STATUTES, CODES, ETC., AND THAT

THE DETERMINATION THAT ANY ITEM DOES NOT DO SO SHALL BE GROUNDS, AT THE OPTION

OF THE PURCHASING AGENT, TO TERMINATE OR RESCIND THE AGREEMENT, PURCHASE OR LEASE, AND ENTITLE THE COUNTY TO ANY DAMAGES SUFFERED BY REASON THEREOF. THE

USE OF BRAND NAMES IN THIS REQUEST FOR BID IS FOR CONTRACTOR INFORMATION ONLY AND DOES NOT SIGNIFY COMPLIANCE WITH THE ABOVE CODES AND REGULATIONS.

10.0 -- QUALITY ASSURANCE PLAN
THIS CONTRACT MUST COMPLY WITH THE COUNTY'S QUALITY ASSURANCE PLAN AS FOLLOWS:

THE COUNTY OR ITS AGENT WILL EVALUATE CONTRACTOR'S PERFORMANCE UNDER THIS AGREEMENT ON NOT LESS THAN AN ANNUAL BASIS. SUCH EVALUATION WILL INCLUDE

ASSESSING CONTRACTOR'S COMPLIANCE WITH ALL CONTRACT TERMS AND PERFORMANCE STANDARDS. CONTRACTOR DEFICIENCIES WHICH COUNTY DETERMINES ARE SEVERE OR

CONTINUING AND THAT MAY PLACE PERFORMANCE OF THE AGREEMENT IN JEOPARDY IF NOT CORRECTED WILL BE REPORTED TO THE BOARD OF SUPERVISORS. THE REPORT WILL INCLUDE IMPROVEMENT/CORRECTIVE ACTION MEASURES TAKEN BY THE COUNTY AND CONTRACTOR. IF

IMPROVEMENT DOES NOT OCCUR CONSISTENT WITH THE CORRECTIVE ACTION MEASURES,

COUNTY MAY TERMINATE THIS AGREEMENT OR IMPOSE OTHER PENALTIES AS SPECIFIED IN THIS AGREEMENT.

11.0 -- INDEMNIFICATION AND INSURANCE

SPECIAL TERMS & CONDITIONS I TERM CONTRACT AWARD
CONTRACTNO: MA-IS-1840141-6 I Page

INDEMNIFICATION AND INSURANCE REQUIREMENTS FOR THE COUNTY LOS ANGELES SERVICE AGREEMENTS.

GENERAL INSURANCE REQUIREMENTS:

WITHOUT LIMITING CONTRACTOR'S INDEMNIFICATION OF COUNTY AND DURING THE

TERM OF ANY AGREEMENT FORMULATED FROM THIS INQUIRY, CONTRACTOR SHALL

PROVIDE AND MAINTAIN, AND SHALL REQUIRE ALL OF ITS SUB -CONTRACTORS TO

MAINTAIN, THE FOLLOWING PROGRAMS OF INSURANCE SPECIFIED IN ANY AGREEMENT FORMULATED FROM THIS INQUIRY. SUCH INSURANCE SHALL

BE PRIMARY TO AND NOT CONTRIBUTING WITH ANY OTHER INSURANCE OF

SELF INSURANCE PROGRAMS MAINTAINED BY COUNTY, AND SUCH COVERAGE SHALL BE PROVIDED AND MAINTAINED AT CONTRACTOR'S OWN EXPENSE.

INSURANCE COVERAGE SHALL BE MAINTAINED AS SPECIFIED IN
APPENDIX C, PARAGRAPH 16.11 OF THE REQUEST FOR PROPOSAL PACKAGE.

A. Commercial General Liability insurance (providing scope of coverage equivalent to ISO policy form CG 00 01), naming County and its Agents as an additional insured, with limits of not less than:
- General Aggregate: $2 million
- Products/Completed Operations Aggregate: $1 million
- Personal and Advertising Injury: $1 million
- Each Occurrence: $1 million
B. Automobile Liability insurance (providing scope of coverage equivalent to ISO policy form CA 00 01) with limits of not less than $1 million for bodily injury and property damage, in combined or equivalent split limits, for each single accident. Insurance shall cover liability arising out of Contractor's use of autos pursuant to this Contract, including owned, leased, hired, and/or non -owned autos, as each may be applicable.

C. Workers Compensation and Employers' Liability insurance or qualified self-insurance satisfying statutory requirements, which includes Employers' Liability coverage with limits of not less than $1 million per accident. If applicable to Vendor's operations, coverage also shall be arranged to satisfy the requirements of any federal workers or workmen's compensation law or any federal occupational disease law.

EVIDENCE OF INSURANCE:

CERTIFICATE(S) OR OTHER EVIDENCE OF COVERAGE

SATISFACTORY TO COUNTY SHALL BE DELIVERED TO PURCHASING AGENT

DESIGNEE PRIOR TO COMMENCING SERVICES UNDER ANY AGREEMENT FORMULATED AS A RESULT OF THIS INQUIRY. CERTIFICATE(S) OR OTHER EVIDENCE OF COVERAGE SHALL BE DELIVERED TO:

ATTN: MINERVA CORRAL

COUNTY OF LOS ANGELES - ISD
1100 NORTH EASTERN AVENUE RM #G115
LOS ANGELES, CA 90063
SUCH CERTIFICATES OR OTHER EVIDENCE SHALL:
(1) SPECIFICALLY IDENTIFY SUBSEQUENT AGREEMENT.
(2) CLEARLY EVIDENCE ALL COVERAGES REQUIRED IN SUBSEQUENT AGREEMENT. (3) CONTAIN THE EXPRESS CONDITION THAT COUNTY IS TO BE GIVEN WRITTEN NOTICE BY MAIL AT LEAST THIRTY (30) DAYS IN ADVANCE OF CANCELLATION FOR ALL POLICIES EVIDENCED ON THE CERTIFICATE OF INSURANCE. (4) INCLUDE COPIES OF THE ADDITIONAL INSURED ENDORSEMENT TO THE

COMMERCIAL GENERAL LIABILITY POLICY, ADDING THE COUNTY OF LOS ANGELES

ITS SPECIAL DISTRICTS, ITS OFFICIALS, OFFICERS AND EMPLOYEES AS INSUREDS FOR ALL ACTIVITIES ARISING FROM SUBSEQUENT AGREEMENT. (5) IDENTIFY ANY DEDUCTIBLES OR SELF -INSURED RETENTIONS FOR COUNTY'S APPROVAL. THE COUNTY RETAINS THE RIGHT TO REQUIRE CONTRACTOR TO

REDUCE OR ELIMINATE SUCH DEDUCTIBLES OR SELF -INSURED RETENTIONS AS

THEY APPLY TO COUNTY, OR, REQUIRE CONTACTOR TO PROVIDE A BOND

GUARANTEEING PAYMENT OF ALL SUCH RETAINED LOSSES AND RELATED COSTS,

SPECIAL TERMS & CONDITIONS I TERM CONTRACT AWARD
CONTRACTNO: MA-IS-1840141-6 I Page

INCLUDING, BUT NOT LIMITED TO, EXPENSES OR FEES, OR BOTH, RELATED TO INVESTIGATIONS, CLAIMS ADMINISTRATIONS, AND LEGAL DEFENSE. SUCH BOND

SHALL BE EXECUTED BY A CORPORATE SURETY LICENSED TO TRANSACT BUSINESS IN THE STATE OF CALIFORNIA.

12.0 -- INSURER FINANCIAL RATINGS:

INSURANCE IS TO BE PROVIDED BY AN INSURANCE COMPANY
ACCEPTABLE TO THE COUNTY WITH AN A.M. BEST RATING OF
NOT LESS THAN A:VII, UNLESS OTHERWISE APPROVED BY COUNTY.

FAILURE TO MAINTAIN COVERAGE:

FAILURE BY CONTRACTOR TO MAINTAIN THE REQUIRED INSURANCE,

OR TO PROVIDE EVIDENCE OF INSURANCE COVERAGE ACCEPTABLE

TO COUNTY, SHALL CONSTITUTE A MATERIAL BREACH OF THE CONTRACT

UPON WHICH COUNTY MAY IMMEDIATELY TERMINATE OR SUSPEND THIS AGREEMENT. COUNTY, AT ITS SOLE OPTION, MAY OBTAIN DAMAGES FROM CONTRACTOR RESULTING FROM SAID BREACH. ALTERNATIVELY, COUNTY

MAY PURCHASE SUCH REQUIRED INSURANCE COVERAGE, AND WITHOUT

FURTHER NOTICE TO CONTRACTOR, COUNTY MAY DEDUCT FROM SUMS DUE TO CONTRACTOR FOR SUCH INSURANCE.

NOTIFICATION OF INCIDENTS, CLAIMS OR SUITS:

CONTRACTOR SHALL REPORT TO COUNTY:
(1) ANY ACCIDENT OR INCIDENT RELATING TO SERVICES PERFORMED UNDER

THIS AGREEMENT WHICH INVOLVES INJURY OR PROPERTY DAMAGE WHICH MAY

RESULT IN THE FILING OF A CLAIM OR LAWSUIT AGAINST CONTRACTOR AND/OR COUNTY. SUCH REPORT SHALL BE MADE IN WRITING WITHIN 24 HOURS OF OCCURRENCE.
(2) ANY THIRD PARTY CLAIM OR LAWSUIT FILED AGAINST CONTRACTOR

ARISING FROM OR RELATED TO SERVICES PERFORMED BY CONTRACTOR UNDER THIS AGREEMENT.
(3) ANY INJURY TO A CONTRACTOR EMPLOYEE WHICH OCCURS ON COUNTY PROPERTY. THIS REPORT SHALL BE SUBMITTED ON A COUNTY "NON -EMPLOYEE INJURY REPORT' TO THE COUNTY CONTRACT MANAGER.
(4) ANY LOSS, DISAPPEARANCE, DESTRUCTION, MISUSE, OR THEFT OF ANY

KIND WHATSOEVER OF COUNTY PROPERTY, MONIES OR SECURITIES ENTRUSTED TO CONTRACTOR UNDER THE TERMS OF THIS AGREEMENT.

COMPENSATION FOR COUNTY COSTS: IN THE EVENT THAT CONTRACTOR FAILS TO

COMPLY WITH ANY OF THE INDEMNIFICATION OR INSURANCE REQUIRMENTS OF

THIS AGREEMENT, AND SUCH FAILURE TO COMPLY RESULTS IN ANY COSTS TO

COUNTY, CONTRACTOR SHALL PAY FULL COMPENSATION FOR ALL COSTS INCURRED BY COUNTY.

13.0 -- INSURANCE COVERAGE REQUIREMENTS FOR SUB -CONTRACTORS:

CONTRACTOR SHALL ENSURE THAT ANY AND ALL SUB -CONTRACTORS PERFORMING

SERVICES UNDER THIS AGREEMENT MEET THE INSURANCE REQUIREMENTS OF THIS AGREEMENT BY EITHER:
(1) CONTRACTOR PROVIDING EVIDENCE OF INSURANCE COVERING THE

ACTIVITIES OF SUB -CONTRACTORS, OR
(2) CONTRACTOR PROVIDING EVIDENCE SUBMITTED BY SUB -CONTRACTORS

EVIDENCING THAT SUB -CONTRACTORS MAINTAIN THE REQUIRED INSURANCE COVERAGE. COUNTY RETAINS THE RIGHT TO OBTAIN COPIES OF EVIDENCE OF SUB -CONTRACTOR INSURANCE COVERAGE AT ANY TIME.

INSURANCE COVERAGE REQUIREMENTS SHALL BE AS THOSE REQUIRED OF THE PRIMARY CONTRACTOR.

14.0 -- PROFESSIONAL LIABILITY:

NOT REQUIRED FOR THIS AWARD

15.0 -- PROPERTY COVERAGE:

SUCH INSURANCE SHALL BE ENDORSED NAMING THE

COUNTY OF LOS ANGELES AS LOSS PAYEE, PROVIDE DEDUCTIBLES OF NO GREATER THAN 5% OF THE PROPERTY VALUE, AND SHALL INCLUDE:

SPECIAL TERMS & CONDITIONS I TERM CONTRACT AWARD
CONTRACT NO: MA-IS-1840141-6 I Pa9ge
PERSONAL PROPERTY:

AUTOMOBILES AND MOBILE EQUIPMENT - SPECIAL FORM ('ALL RISK) COVERAGE FOR THE ACTUAL CASH VALUE OF COUNTY -OWNED OR LEASED PROPERTY.

REAL PROPERTY AND ALL OTHER PERSONAL PROPERTY - SPECIAL FORM ('ALL RISK) COVERAGE FOR THE FULL REPLACEMENT VALUE OF COUNTYOWNED OR LEASED PROPERTY.

16.0 -- FAILURE TO MAINTAIN INSURANCE:

FAILURE ON THE PART OF AWARDED CONTRACTOR TO MAINTAIN

REQUIRED INSURANCE SHALL CONSTITUTE A MATERIAL BREACH OF CONTRACT

OF SUBSEQUENT AGREEMENT/PURCHASE ORDER UPON WHICH COUNTY MAY

IMMEDIATELY TERMINATE OR SUSPEND SAID AGREEMENT/PURCHASE ORDER

OR, AT ITS DISCRETION, PROCURE OR RENEW SUCH INSURANCE AND PAY ANY

AND ALL PREMIUM IN CONNECTION THEREWITH, AND ALL MONIES SO PAID

BY COUNTY SHALL BE REPAID BY CONTRACTOR TO COUNTY UPON DEMAND

OR COUNTY MAY OFFSET THE COST OF THE PREMIUMS AGAINST ANY MONIES DUE TO CONTRACTOR FROM COUNTY.

17.0 -- YOUR PROPOSAL HAS BEEN CONSIDERED AS YOUR INDICATION THAT YOU WILL

FURNISH ACCEPTABLE CERTIFICATE OR AFFIDAVIT OF WORKERS' COMPENSATION INSURANCE,

AND PUBLIC LIABILITY AND PROPERTY DAMAGE INSURANCE FOR THE PROTECTION OF THE COUNTY.

18.0 -- WORKERS COMPENSATION AND EMPLOYER'S LIABILITY:

INSURANCE PROVIDING WORKERS COMPENSATION BENEFITS, AS REQUIRED BY THE LABOR

CODE OF THE STATE OF CALIFORNIA OR BY ANY OTHER STATE, AND FOR WHICH CONTRACTOR IS RESPONSIBLE. IF CONTRACTOR'S EMPLOYEES WILL BE ENGAGED IN MARITIME

EMPLOYMENT, COVERAGE SHALL PROVIDE WORKERS COMPENSATION BENEFITS AS REQUIRED BY THE U.S. LONGSHORE AND HARBOR WORKERS' COMPENSATION ACT, JONES ACT OR ANY OTHER

FEDERAL
LAW FOR WHICH CONTRACTOR IS RESPONSIBLE.

IN ALL CASES, THE ABOVE INSURANCE ALSO SHALL INCLUDE EMPLOYERS' LIABILITY COVERAGE WITH LIMITS OF NOT LESS THAN THE FOLLOWING:

EACH ACCIDENT: $1 MILLION
DISEASE - POLICY LIMIT: $1 MILLION
DISEASE - EACH EMPLOYEE: $1 MILLION.

19.0 -- CANCELLATION OF INSURANCE:

EXCEPT IN THE CASE OF CANCELLATION FOR NON-PAYMENT OF PREMIUM, CONTRACTOR'S

INSURANCE POLICIES SHALL PROVIDE, AND CERTIFICATES SHALL SPECIFY, THAT COUNTY SHALL RECEIVE NOT LESS THAN THIRTY (30) DAYS ADVANCE WRITTEN NOTICE BY MAIL OF ANY CANCELLATION OF THE REQUIRED INSURANCE. TEN (10) DAYS PRIOR NOTICE MUST BE GIVEN TO THE COUNTY IN THE EVENT OF CANCELLATION FOR NON-PAYMENT OF PREMIUM.

20.0 -- THE COUNTY OF LOS ANGELES RESERVES THE RIGHT TO CANCEL THIS AGREEMENT

IF DELIVERY OR SERVICES PROVE UNSATISFACTORY (DEFAULT) AND MAY PROCURE THE

ARTICLES OR SERVICES FROM OTHER SOURCES AND MAY DEDUCT FROM UNPAID BALANCE DUE

THE CONTRACTOR AND/OR MAY COLLECT AGAINST THE BOND OR SURETY FOR EXCESS COSTS SO PAID. THE PRICES PAID BY THE COUNTY OF LOS ANGELES SHALL BE CONSIDERED THE PREVAILING MARKET PRICE AT THE TIME SUCH PURCHASE IS MADE. THE COUNTY OF LOS ANGELES SHALL BE SOLE JUDGE AS TO SATISFACTORY PERFORMANCE.

COUNTY MAY CANCEL ALL OR PART OF THIS AGREEMENT AND/OR PURCHASE ORDER(S)

AT NO COST AND FOR ANY REASON BY GIVING WRITTEN NOTICE TO THE CONTRACTOR AT LEAST THIRTY (30) CALENDAR DAYS PRIOR TO SCHEDULED DELIVERY. A CANCELLATION CHARGE NOT TO EXCEED ONE PERCENT (1%) OF THE VALUE OF THE CANCELLED PORTION OF

THIS AGREEMENT AND/OR PURCHASE ORDER(S) MAY BE CHARGED TO THE COUNTY ON ANY CANCELLATION WITH LESS THAN THIRTY (30) CALENDAR DAY'S PRIOR WRITTEN NOTICE.

CONTRACTOR MAY CANCEL AGREEMENT AFTER INITIAL YEAR OF THE AGREEMENT PERIOD, UPON NINETY (90) DAYS WRITTEN NOTICE. THE COUNTY MAY CONTINUE TO PLACE ORDERS AGAINST THE AGREEMENT UNTIL THE EFFECTIVE DATE OF SUCH CANCELLATION.

SPECIAL TERMS & CONDITIONS I TERM CONTRACT AWARD
CONTRACT NO: MA-IS-1840141-6 I PIOe

21.0 -- RETURN OF GOODS RECEIVED:

CONTRACTOR AGREES TO ACCEPT FOR CREDIT ANY MERCHANDISE

RETURNED IN GOOD CONDITION WITHIN FIVE DAYS AFTER RECEIPT OF GOODS WITHOUT ANY HANDLING CHARGES; HOWEVER, NO RETURN SHALL

BE MADE OF ANY MATERIAL WHICH HAS BEEN PUT INTO OPERATION OTHER THAN FOR TEST. WHEN PRODUCTS DELIVERED FAIL TO MEET SPECIFICATION, COST OF INSPECTION SHALL BE FOR ACCOUNT OF CONTRACTOR.

22.0 -- TIME IS OF THE ESSENCE:

IF ANY ANTICIPATED OF ACTUAL DELAYS ARISE, CONTRACTOR SHALL IMMEDIATELY

SO NOTIFY COUNTY, REGARDLESS OF NOTICE IF DELIVERIES ARE NOT MADE AT THE TIME AGREED UPON. COUNTY MAY, AT ITS SOLE DISCRETION, TERMINATE THIS PURCHASE ORDER AND PROCEED PURSUANT TO PARAGRAPH ON DEFAULT.

23.0 -- TERMINATION FOR CONVENIENCE:

ANY AGREEMENT MAY BE TERMINATED, WHEN SUCH ACTION IS DEEMED BY COUNTY TO BE IN ITS BEST INTEREST. TERMINATION SHALL BE EFFECTED BY DELIVERY TO

CONTRACTOR OF A NOTICE OF TERMINATION SPECIFYING THE EXTENT TO WHICH

PERFORMANCE OF AGREEMENT IS TERMINATED AND THE DATE UPON WHICH SUCH TERMINATION BECOMES EFFECTIVE, WHICH SHALL BE NO LESS THAN TEN (10) DAYS AFTER THE NOTICE IS SENT.

AFTER RECEIPT OF A NOTICE OF TERMINATION, CONTRACTOR SHALL SUBMIT ITS

TERMINATION CLAIM AND INVOICE TO COUNTY, IN THE FORM AND WITH ANY CERTIFICATIONS AS MAY BE PRESCRIBED BY COUNTY. SUCH CLAIM AND INVOICE

SHALL BE SUBMITTED PROMPTLY, BUT NOT LATER THAN THREE MONTHS FROM THE EFFECTIVE DATE OF TERMINATION. UPON FAILURE OF CONTRACTOR TO SUBMIT ITS

TERMINATION CLAIM AND INVOICE WITHIN THE TIME ALLOWED, COUNTY MAY

DETERMINE ON THE BASIS OF INFORMATION AVAILABLE TO COUNTY, THE AMOUNT,

IF ANY, DUE TO CONTRACTOR IN RESPECT TO THE TERMINATION, AND SUCH DETERMINATION SHALL BE FINAL. WHEN SUCH DETERMINATION IS MADE, COUNTY SHALL PAY CONTRACTOR THE AMOUNT SO DETERMINED. CONTRACTOR SHALL HONOR PURCHASE ORDERS ACCEPTED ON OR BEFORE THE EFFECTIVE DATE OF TERMINATION.

TERMINATION FOR FAILURE TO OPERATE IN ORDINARY COURSE:

CONTRACTOR'S STABILITY WAS ANDAS A PRIMARY BASIS FOR ENTERING INTO AND

CONTINUING WITH AGREEMENT, THEREFORE, COUNTY MAY TERMINATE ANY AGREEMENT BY THIRTY (30) DAYS WRITTEN NOTICE SHOULD CONTRACTOR FAIL TO CONTINUE TO DO BUSINESS IN THE ORDINARY COURSE.

24.0 -- TERMINATION FOR GRATUITIES:

COUNTY MAY, BY WRITTEN NOTICE TO CONTRACTOR, TERMINATE THE RIGHT OF CONTRACTOR TO PROCEED UNDER ANY AGREEMENT UPON TEN (10) DAYS WRITTEN NOTICE, IF IT IS

FOUND THAT GRATUITIES IN THE FORM OF ENTERTAINMENT, GIFTS, OR OTHERWISE WERE

OFFERED OR GIVEN BY, OR ANY AGENT OR REPRESENTATIVE OF CONTRACTOR, TO ANY

OFFICER OR EMPLOYEE OF COUNTY WITH A VIEW

TOWARD SECURING A CONTRACT OR SECURING FAVORABLE TREATMENT WITH RESPECT TO THE

AWARD OF AMENDING, OR THE MAKING OF ANY DETERMINATIONS WITH RESPECT TO THE PERFORMING, OF SUCH CONTRACT. IN THE EVENT OF SUCH TERMINATION, COUNTY SHALL BE

ENTITLED TO PURSUE THE SAME REMEDIES AGAINST CONTRACTOR AS IT COULD PURSUE IN THE EVENT OF DEFAULT BY CONTRACTOR.

25.0 -- TERMINATION OF NON -APPROPRIATION OF FUNDS:

THE COUNTY SHALL NOT BE OBLIGATED FOR THE AWARDED CONTRACTOR'S PERFORMANCE

HEREUNDER OR BY ANY PROVISION OF ANY AGREEMENT FORMULATED FROM THIS

SOLICITATION DURING ANY OF THE COUNTY'S FUTURE FISCAL YEARS UNLESS AND UNTIL

THE COUNTY'S BOARD OF SUPERVISORS APPROPRIATES FUNDS FOR SUCH AGREEMENT IN THE

COUNTY'S BUDGET FOR EACH SUCH FUTURE
FISCAL YEAR. IN THE EVENT THAT FUNDS ARE NOT APPROPRIATED FOR THIS AGREEMENT, THEN THE AGREEMENT SHALL TERMINATE AS OF JUNE 30 OF THE LAST FISCAL YEAR FOR WHICH FUNDS WERE APPROPRIATED. THE COUNTY SHALL NOTIFY THE VENDER IN WRITING OF ANY SUCH NON -ALLOCATION OF FUNDS AT THE EARLIEST POSSIBLE DATE.

26.0--PRICE GUARANTEE:

CONTRACTOR AGREES, FOR THE PERIOD OF THREE (3) YEARS THAT OFFERED PRICES SHALL

SPECIAL TERMS & CONDITIONS I TERM CONTRACT AWARD
CONTRACTNO: MA-IS-1840141-6 I Pale
BE FIRM. ANY AND ALL PROPOSED INCREASES MUST BE APPROVED BY THE COUNTY, AND

WILL SOLEY BE CONSIDERED UPON THE VENDOR SUBMITTING PROPER DOCUMENTATION SUPPORTING REQUESTED INCREASES.

27.0 -- PRICE INCREASES:

ANNUAL INCREASES SHALL NOT BE CONSIDERED IN ACCORDANCE FOR THE INITIAL THREE YEAR TERM. ANY INCREASES REQUESTED FOR DURING THE EXTENSION OPTION MUST BE JUSTIFIED AND APPROVED BY THE COUNTY.

28.0--MOST FAVORED PUBLIC ENTITY:

IF PRICES DECLINE, OR SHOULD CONTRACTOR NAME, AT ANY TIME DURING THE TERM OF

THEAGREEMENT, PROVIDE THE SAME GOODS OR SERVICES UNDER SIMILAR QUANTITY AND

DELIVERY CONDITIONS TO THE STATE OF CALIFORNIA OR ANY COUNTY, MUNICIPALITY, OR

DISTRICT OF THE STATE AT PRICES BELOW THOSE SET FORTH IN THE AGREEMENT, THEN SUCH LOWER PRICES SHALL BE IMMEDIATELY EXTENDED TO COUNTY.

29.0 -- PARTICIPATING PUBLIC AGENCIES:

COUNTY AND CONTRACTOR AGREE THAT OTHER GOVERNMENTAL ENTITIES, INCLUDING BUT NOT LIMITED TO: STATES, COUNTIES, CITIES, SPECIAL DISTRICTS,

POLITICAL SUBDIVISIONS, SCHOOL DISTRICTS, HIGHER EDUCATION, AND OTHER

MUNICIPALITIES (PARTICIPATING PUBLIC AGENCIES) MAY PURCHASE

PRODUCTS OR SERVICES DEFINED HEREIN ON THE SAME TERMS, CONDITIONS AND

PRICING AS THE COUNTY, SUBJECT TO ANY APPLICABLE LOCAL PURCHASING ORDINANCES AND THE LAWS OF THE STATE OF PURCHASE.

THE COUNTY SHALL NOT BE CONSTRUED AS A DEALER, RE -MARKETER, REPRESENTATIVE, PARTNER OR AGENT OF ANY TYPE OF THE SUPPLIER.

PARTICIPATING PUBLIC AGENCIES SHALL BE RESPONSIBLE FOR THE ORDERING OF PRODUCTS UNDER THIS AGREEMENT. PAYMENT FOR PRODUCTS OR SERVICES

AND INSPECTIONS AND ACCEPTANCE OF PRODUCTS OR SERVICES ORDERED BY A

PARTICIPATING PUBLIC AGENCY SHALL BE THE EXCLUSIVE OBLIGATION OF SUCH PROCURING PARTY.

THE COUNTY SHALL NOT BE OBLIGATED, LIABLE OR RESPONSIBLE FOR ANY

ORDER MADE BY ANY PARTICIPATING PUBLIC AGENCY OR ANY EMPLOYEE THEREOF FOR ANY PAYMENT REQUIRED TO BE MADE WITH RESPECT TO SUCH ORDER; AND

THAT ANY DISPUTES BETWEEN A PARTICIPATING PUBLIC AGENCY AND THE SUPPLIER ARE NOT THE RESPONSIBILITY OF THE COUNTY. THE EXERCISE OF

ANY RIGHTS OR REMEDIES BY THE PARTICIPATING PUBLIC AGENCY OR SUPPLIER SHALL BE THE EXCLUSIVE OBLIGATION OF SUCH PARTY.

THE COUNTY MAKES NO REPRESENTATION OR GUARANTY WITH RESPECT TO ANY

MINIMUM PURCHASES BY THE COUNTY OR ANY PARTICIPATING PUBLIC AGENCY OR ANY EMPLOYEE THEREOF UNDER THIS AGREEMENT.

30.0 -- NONCONFORMANCE TO CONTRACT CONDITIONS:

ANY AND ALL ITEMS OR SERVICES MAY BE TESTED AND/OR INSPECTED FOR COMPLIANCE AGAINST REQUIREMENTS OUTLINED IN THE STATEMENT OF WORK. ITEMS WHICH ARE NOT

IN CONFORMANCE WITH STATEMENT OF WORK MAY BE REJECTED AND RETURNED AT THE PROPOSERS EXPENSE.

31.0 --CONTACT INFORMATION:

CONTRACTOR CONTACTS:

CUSTOMER SERVICE AND TO PLACE ORDERS:

NAME: BARRY RICHARDSON
EMAIL: [email protected]
TELEPHONE: 602-402-3668
EMERGENCY / RUSH ORDERS:

NAME: BARRY RICHARDSON
EMAIL: [email protected]
TELEPHONE: 602-402-3668

SPECIAL TERMS & CONDITIONS I TERM CONTRACT AWARD
CONTRACT NO: MA-IS-1840141-6 I P12e
DEPARTMENT CONTACTS:

PROJECT MANAGER
NAME: TIM VANDERLIP
EMAIL: [email protected]
TELEPHONE: 805-279-4513
PROJECT MONITOR:

NAME: WAI YIN WONG
EMAIL: [email protected]
TELEPHONE: 323 -83 8-2204

32.0 --CLOTHING CONSTRUCTION:

GARMENTS MUST MEET HIGH QUALITY STANDARDS IN CLOTHING CONSTRUCTION. BIDDERS

CERTIFY THAT ALL ITEMS ON THIS AGREEMENT SHALL BE FIRST RUN, NEW AND UNUSED GARMENTS. ALL FUNCTIONAL AND DURABLE. FABRICS MUST BE FREE OF FLAWS AND DEFECTS. GARMENTS MUST HAVE AN OVERALL QUALITY APPEARANCE AND BE DURABLE IN CONSTRUCTION. ALL GARMENTS MUST BE OFFERED AS SPECIFIED IN THE SPECIFICATIONS ATTACHED TO THIS SOLICITATION. IN ADDITION, SEWING AND FINISHING'S MUST MEET THE FOLLOWING BASIC CRITERIA:
- OVERALL NEATNESS
- FINISHED GARMENT MUST BE FREE OF BULKS AND PUCKERING
- STITCHING MUST BE A UNIFORM DISTANCE FROM THE EDGE
- SEAMS MUST BE FREE OF PUCKERING, SKIPPED OR BROKEN STITCHES - ALL THREADS MUST MATCH AND BE PROPERLY TRIMMED
- BUTTONS AND BUTTONHOLES MUST BE FUNCTIONAL, EVENLY SPACED, AND THE CORRECT

SIZE TO PROPERLY CLOSE
- ZIPPERS MUST BE FUNCTIONAL IN THE CORRECT LENGTH AND FREE OF ANY PUCKERING OR

BUCKLING
- ALL HEMS MUST BE UNIFORM IN WIDTH, EVENLY FINISHED, AND PROPERLY PRESSED.

33.0 -- NONEXCLUSIVITY:

NOTHING HEREIN IS INTENDED NOR SHALL IT BE CONSTRUED AS CREATING ANY EXCLUSIVE ARRANGEMENT WITH CONTRACTOR.

34.0 -- RESERVATION:

THE COUNTY OF LOS ANGELES RESERVES THE RIGHT TO BID INDIVIDUAL LARGE REQUIREMENTS WHEN DEEMED IN THE BEST INTERESTS OF THE COUNTY.

35.0 -- AUTHORIZATION WARRANTY:

CONTRACTOR REPRESENTS AND WARRANTS THAT THE PERSON EXECUTING THIS

AGREEMENT FOR CONTRACTOR IS AN AUTHORIZED AGENT WHO HAS ACTUAL

AUTHORITY TO BIND CONTRACTOR TO EACH AND EVERY TERM, CONDITION AND

OBLIGATION OF THIS AGREEMENT AND THAT ALL REQUIREMENTS OF CONTRACTOR HAVE BEEN FULFILLED TO PROVIDE SUCH ACTUAL AUTHORITY.

36.0 -CONFIDENTIALITY

VENDOR SHALL MAINTAIN THE CONFIDENTIALITY OF ALL RECORDS AND

INFORMATION OBTAINED IN ITS PERFORMANCE OF THE AGREEMENT AS SUCH

RECORDS AND INFORMATION RELATE TO THE NAMES OR ADDRESSES OF COUNTY EMPLOYEES. VENDOR SHALL NOT RELEASE THE NAME OR ADDRESS OF

ANY COUNTY EMPLOYEE TO ANY THIRD PARTY WITHOUT THE PRIOR WRITTEN

CONSENT OF THE COUNTY OR THE INDIVIDUAL INVOLVED

STANDARD TERMS & CONDITIONS I TERM CONTRACT AWARD
CONTRACTNO: MA-IS-1840141-6 I P13e
The County of Los Angeles accepts your offer to furnish our requirements (and such requirements as may be ordered by cities and /or districts indicated herein) of the listed commodity, or service, as needed, subject to conditions of the stated quotation and as provided herein. All Purchase Agreements, Purchase Orders and Contracts will be deemed to be made and entered into the State of California under the constitution and laws of this state and are to be so construed.

PRICE GUARANTEE: Unless otherwise provided herein, prices are maximum for the period of this agreement. In the event of a price decline, or, should you at any time during the life of this agreement sell the same material or service under similar quantity and deliver conditions to the State of California, or legal district thereof, or to any county or Municipality within the State of California at prices below those stated herein, you will immediately extend such lower prices to the County of Los Angeles.

ATTENTION: VENDOR/DEPARTMENT - SPECIAL NOTE: County departments are not authorized to use this agreement as a purchasing source for products not specifically covered herein. Changes of items, equipment, or modifications to prices, specifications, or conditions, etc., of this agreement can be made only by the Purchasing Agent by issuance of official amendment and in accordance with properly authorized changes agreed upon prior to consummation.

Los Angeles County will not pay for items not listed below that have not been processed in accordance with the above paragraph.

Vendor will incur payment problems.

County's Quality Assurance Plan. The County or its agent will evaluate Contractor's performance under this agreement on not less than annual basis. Such evaluation will include assessing Contractor's compliance with all contract terms and performance standards.

Contractor deficiencies which County's determines are severe or continuing and that may place performance of the agreement in jeopardy if not corrected will be reported to the Board of Supervisors. The report will include improvement/corrective action measures taken by the County and Contractor. If improvement does not occur consistent with the corrective action measures, County may terminate this agreement or impose other penaltiesas specified in this agreement.

CONTRACTOR RESPONSIBILITY AND DEBARMENT

1. A responsible Contractor is a Contractor who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform the contract. It is the County's policy to conduct business onlywith responsible contractors.

2. The Contractor is hereby notified that, in accordance with Chapter 2.202 of the County Code, if the County acquires information concerning the performance of the contractor on this or other contracts which indicates that the Contractor is not responsible, the County may, in addition to other remedies provided in the contract, debar the Contractor from bidding on County contracts for a specified period of time not to exceed 5 years, and terminate any or all existing contracts the Contractor may have with the County.

3. The County may debar a contractor if the Board of Supervisors finds, in its discretion, that the Contractor has done any of the following: (1) violated any term of a contract with the County, (2) committed any act or omission which negatively reflects on the Contractor's quality, fitness or capacity to perform a contract with the County or any other public entity, or engaged in a pattern or practice which negatively reflects on same, (3) committed an act or offense which indicates a lack of business integrity or business honesty, or (4) made or submitted a false claim against the County or any other public entity.

4. If there is evidence that the Contractor may be subject to debarment, the Department will notify the Contractor in writing of the evidence which is, the basis for the proposed debarment and will advise the Contractor of the scheduled date for a debarment hearing before the Contractor Hearing Board.

5. The Contractor Hearing Board will conduct a hearing where evidence on the proposed debarment is presented. The Contractor and/ or the Contractor's representative shall be given an opportunity to submit evidence at that hearing. After the hearing, the Contractor Hearing Board shall prepare a proposed decision, which shall contain a recommendation regarding whether the contractor should be debarred, and, if so, the appropriate length of time of the debarment. If the Contractor fails to avail itself of the opportunity to submit evidence to the Contractor Hearing Board,the Contractor may be deemed to have waived all rights of appeal.

6. A record of the hearing, the proposed decision and any other recommendation of the Contractor Hearing Board shall be presented to the Board of Supervisors. The Board of Supervisors shall have the right to modify, deny or adopt the proposed decision and recommendation of the Hearing Board.

7. These terms shall also apply to (subcontractors/subconsultants) of County Contractors.

STANDARD TERMS & CONDITIONS I TERM CONTRACT AWARD
CONTRACTNO: MA-IS-1840141-6 I P14e

PROHIBITION AGAINST USE OF CHILD LABOR
VENDOR shall:

1. Not knowingly sell or supply to COUNTY any products, goods, supplies or other personal property produced or manufactured in violation of child labor standards set by the International Labor Organizations through its 1973 Convention concerning Minimum Age for Employment.

2. Upon request by COUNTY, identify the country/countries of origin of any products. goods, supplies or other personal property bidder sells or supplies to COUNTY, and

3. Upon request by COUNTY, provide to COUNTY the manufacturer's certification of compliance with all international child labor conventions.

Should COUNTY discover that any products, goods, supplies or other personal property sold or supplied by VENDOR to COUNTY are produced in violation of any international child labor conventions, VENDOR shall immediately provide an alternative, compliant source of supply.

Failure by VENDOR to comply with the provisions of this clause will be grounds for immediate cancellation of this Purchase Order or termination of this Agreement and award to an alternative vendor.

A. Jury Service Program
This Contract is subject to the provisions of the County's ordinance entitled Contractor Employee Jury Service ("Jury Service Program") as codified in Sections 2.203.010 through 2.203.090 of the Los Angeles County Code.

B. Written Employee Jury Service policy

1. Unless Contractor has demonstrated to the County's satisfaction either that Contractor is not a "Contractor" as defined under the Jury Service Program (Section 2.203.020 of the County Code) or that Contractor qualifies for an exception to the Jury Service Program (Section 2.203.070 of the County Code), Contractor shall have and adhere to a written policy that provides that its Employees shall receive from the Contractor, on an annual basis, no less than five days of regular pay for actual jury service. This policy may provide that Employees deposit any fees received for such jury service with the Contractor or that the Contractor deduct from the Employee's regular pay the fees received for jury service.

2. For purposes of this Section, "Contractor" means a person, partnership, corporation or other entity which has a contract with the County or a subcontract with a County contractor and has received or will receive an aggregate sum of $50,000 or more in any 12- month period under one or more County contracts or subcontracts. "Employee" means any California resident who is a full time employee of Contractor. "Full time" means 40 hours or more worked per week, or a lesser number of hours if the lesser number is a recognized industry standard and is approved as such by the County. If Contractor uses any subcontractor to perform services for the County under the Contract, the subcontractor shall also be subject to the provisions of this Section. The provisions of this Section shall be inserted into any such subcontract agreement and a Copy of the Jury Service Program shall be attached to the agreement.

STANDARD TERMS & CONDITIONS I TERM CONTRACT AWARD
CONTRACT NO: MA-IS-1840141-6 I Page

3. If Contractor is not required to comply with the Jury Service Program when the Contract commences, Contractor shall have a continuing obligation to review the applicability of its "exception status" from the Jury Service Program, and Contractor shall immediately notify County if Contractor at any time either comes within the Jury Service Program's definition of "Contractor" or if Contractor no longer qualifies for an exception to the Program. In either event, Contractor shall immediately implement a written policy consistent with the Jury Service Program. The County may also require, at any time during the Contract and at its sale discretion, that Contractor demonstrate to the county's satisfaction that Contractor either continues to remain outside of the Jury service Program's definition of "Contractor" and/or that Contractor continues to quality for an exception to the Program.

4. Contractor's violation of this Section of the contract may constitute a material breach of the Contract. In the event of such material. breach, County may, in its sole discretion, terminate the Contract and/or bar Contractor from the award of future County contracts for a period of time consistent with the seriousness of the breach.

PRICE SPECIFIC CONTRACTS AND PURCHASE ORDERS
Vendors are entitled to receive payment for goods received by, or services provided to the county specific to the Contract or Purchase Order price amount. Under no circumstances will those Suppliers, Contractors or Vendors who supply goods or otherwise contract services with the County of Los Angeles be entitled to or paid for expenditures beyond the Contract or Purchase Order amounts.

Vendors are prohibited from accepting prepayment for goods or services without the express written approval of the County Purchasing Agent.

ASSIGNMENT BY CONTRACTOR
A. Contractor shall not assign its rights or delegate its duties under the Agreement, or both whether in whole or in part, without the prior written consent of County, in its discretion, and any attempted assignment or delegation without such consent shall be null and void. For purposes of this paragraph, County consent shall require a written amendment to the Agreement, which is formally approved and executed by the parties. Any payments by county to any approved delegate or assignee on any claim under the Agreement shall be deductible, at County's sole discretion, against the claims which Contractor, may have against county.

B. Shareholders, partners, members, or other equity holders of Contractor may transfer, sell exchange, assign, or divest themselves of any interest they may have therein. However, in the event any such sale, transfer, exchange. assignment, or divestment is effected in such a way as to give majority control of Contractor to any person(s), corporation, partnership, or legal entity other than the majority controlling interest therein at the time of execution of the Agreement, such disposition is an assignment requiring the prior written consent of County in accordance with applicable provisions of this Agreement.

C. Any assumption, assignment, delegation, or takeover of any of the Contractor's duties, responsibilities, obligations, or performance of same by any entity other than the Contractor, whether through assignment, subcontract, delegation, merger, buyout, or any other mechanism, with or without consideration for any reason whatsoever without county's express prior written approval, shall be a material breach of the Agreement which may result in the termination of the Agreement. In the event of such termination, County shall be entitled to pursue the same remedies against Contractor as it could pursue in the event of default by Contractor.

DEFAULT METHOD OF PAYMENT: DIRECT DEPOSIT OR ELECTRONIC FUNDS TRANSFER (EFT)

1. The County, at its sole discretion, has determined that the most efficient and secure default form of payment for goods and/or services provided under an agreement or contract with the County shall be Electronic Funds Transfer (EFT) or direct deposit, unless an alternative method of payment is deemed appropriate by the Auditor -Controller (A-C).

2. The Contractor shall submit a direct deposit authorization request via the website https://directdeposit.lacounty.gov with banking and vendor information, and any other information that the A-C determines is reasonably necessary to process the payment and comply with all accounting, record keeping, and tax reporting requirements.

3. Any provision of law, grant, or funding agreement requiring a specific form or method of payment other than EFT or direct deposit shall supersede this requirement with respect to those payments.

FEDERAL UNIFORM GUIDELINE CLAUSE
By entering into this Contract/Purchase Order, the ContractorNendor agrees to comply with all applicable provisions of Title 2, Subtitle A, Chapter II, PART 200—UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES, AND AUDIT REQUIREMENTS FOR FEDERAL AWARDS contained in Title 2 C.F.R. § 200 et seq.

STANDARD TERMS & CONDITIONS I TERM CONTRACT AWARD
CONTRACT NO: MA-IS-1840141-6 I P16e

COMPLIANCE WITH COUNTY POLICY OF EQUITY
The contractor acknowledges that the County takes its commitment to preserving the dignity and professionalism of the workplace very seriously, as set forth in the County Policy of Equity (CPOE), ( https://ceop.lacounty.gov/). The contractor further acknowledges that the County strives to provide a workplace free from discrimination, harassment, retaliation and inappropriate conduct based on a protected characteristic, and which may violate the CPOE. The contractor, its employees and subcontractors acknowledge and certify receipt and understanding of the CPOE. Failure of the contractor, its employees or its subcontractors to uphold the County's expectations of a workplace free from harassment and discrimination, including inappropriate conduct based on a protected characteristic, may subject the contractor to termination of contractual agreements as well as civil liability.

West Covina City CouncilMay 17, 2022

West Covina City Council
May 17, 2022