AGENDA ITEM NO. 13
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: June 21, 2022
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF AN AGREEMENT WITH BETTER 4 YOU MEALS FOR FROZEN
MEALS FOR THE SENIOR MEALS PROGRAM
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to enter into an agreement with Better 4 You Breakfast, Inc. dba Better 4 You Meals to provide frozen meals for the Senior Meals Program, in a form approved by the City Attorney;
2. Authorize the City Manager to negotiate and execute all other necessary documents, in such form as approved by the City Attorney, to carry out the City Council's direction.
BACKGROUND:
During the COVID-19 pandemic, the Cortez Park Community and Senior Center was required to close due to the Safer at Home Orders issued by Los Angeles County. In response, the in -person hot senior meal program was adapted into an emergency meal program providing frozen meals both via drive-thru and home delivery for LA County residents.
As of May 23, 2022, the West Covina Senior Meals Program re -opened for in -person service of hot meals two days per week and providing participants with five frozen meals for the balance of the week. Staff plans on serving 175 seniors each day. As the meal program is currently providing both hot and frozen meals, the City needs food vendors for both frozen and raw foods. This contract is for frozen meals.
It is expected that the program will fully transition back to in -person service during the upcoming fiscal year. At this time, however, it is uncertain when this will occur.
DISCUSSION:
Better 4 You Meals is the City's current frozen food provider. Staff contacted several other frozen meal providers from the County's approved 2021-2022 Caterers List (Attachment No. 2) for quotes. . Project Angel Food -
. Responded that they are unable to provide the service (Attachment No. 3.) . Hirsh Family Kosher Kitchen
. Non -responsive (Attachment No. 4)
. Better 4 You Meals
. Quoted a price of $4.45 per meal and have the capacity to meet the volume of meals needed
by the City's program
City staff is recommending that the City Council authorize the City to enter into an agreement with Better 4 You Meals for frozen meals for the Senior Center, in a form approved by the City Attorney.
OPTIONS:
The City Council has the following options:
1. Approve Staffs recommendation; or
2. Provide alternative direction.
Prepared by: Kelly McDonald, Public Services Manager
Fiscal Impact
FISCAL IMPACT:
There are no General Funds used for the purchase of frozen food for the Senior Center. In Fiscal Year 2022-2023, $155,000 was included in the approved budget for meals, as follows:
. $95,000 under Fund 146 (Senior Meals Program) funded by Los Angeles County Area Agency on Aging (AAA);
. $60,000 under Fund 225 (CDBG - R) funded by the Community Development Block Grant - COVID (CDBG-CV).
A total of $30,000 from each AAA and CDBG-CV is proposed to be allocated to cover the costs for frozen meals from Better 4 You Meals:
Account No.
Account Name
FY2022-23 Budget
Estimate
Balance
146.61.5186.6158
AAA, Meals
$95,000
$30,000
$65,000
225.61.5121.6120
CDBG-CV, Other
Contractual Services
$765,44
$30,050
$735,44
Total
$860,440
$60,000
$800,440
At $4.45 per meal this will enable the City to purchase up to 13,483 meals.
Attachments
Attachment No. 1 - 134YM Food Service Agreement
Attachment No. 2 - Approved Caterers 21-22
Attachment No. 3 - Project Angel Email Response
Attachment No. 4 - Hirsh Family Kosher Kitchen Email
CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness Maintain Good Intergovernmental Relations
ATTACHMENT NO. 1
better 4ou
M E A L S
/_Te7N:11 :11Jd:111■C•7:2Y•P11U:8isle] 0]f-9:111:19us] 4 Better 4 You Meals
(TIN # 900657788)
THIS AGREEMENT TO PROVIDE FOOD SERVICE shall commence on July 1, 2022 and continue through June 30, 2023 by and between the City of West Covina ("CWC") and Better 4 You Breakfast, Inc., dba Better 4 You Meals (134YM).
Scone of Service:
Better 4 You Meals, hereinafter referred to as (134YM), will provide nutritious home delivered meals according to set menus and guidelines for (CWC's) target population. Target population will include but not be limited to Older Adults sixty (60) years of age and older and Dependent Adults eighteen to fifty-nine (18-59) years of age. • Meals are to be delivered to a designated Congregate Site within (CWC's) Service Area with listings provided by (CWC).
Total number of Congregate Sites estimated are 1.
• An estimated 700-1500 meals shall be provided to the designated congregate site on a weekly basis or as many meals as deemed necessary to meet the City's demand.
• Notwithstanding the foregoing, either party may terminate this Agreement without cause upon no less than thirty (30) days' prior written notice to the other party.
• (134YM) will invoice (CWC), for services rendered, on a weekly basis. Invoices shall identify all deliverables and any and all charges incurred; as such charges are set forth in the rate schedule identified below as per unit cost. • Meals are to provide one-third (1/3) of the Recommended Dietary Allowances and are safe and of good quality. • For the duration of service, B4YM will promote and maintain high food safety and sanitation standards.
Types of meals:
• Frozen Pre -packaged Meals (Entree only) Delivered to Congregate Site:
o Per Unit Cost: $4.45
Terms of Compensation:
The City of West Covina shall pay Better 4 You Meals for services rendered to, and authorized by, (CWC). Services authorized by (CWC) shall be paid within thirty (30) days from receipt of an invoice from B4YM. Such payments shall be made according to the per unit cost for each meal as identified above.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written.
Better 4 You Breakfast, Inc.
dba Better 4 You Meals
LlV
Print: Fernando Castillo
City of West Covina
W-V
Print:
Title: CEO Title:
5743 Smithway Street, Ste. 103, Commerce, CA 90040 Tel: 323.838.5555 Fax: 323.838.5419 / better4youmealsxorn
ATTACHMENT NO. 2
pF 10) �aCt DEVF,o
t, ` '11
�f LOS ANGELES COUNTY COMMUNITY & SENIOR SERVICES
AREA AGENCY ON AGING `��
A yc'�r55"�
GuraaMCOMMUNE%
SENIOR NUTRITION PROGRAMS
APPROVED CATERERS, FY 2021-22
1 Better 4 You Meals
2 Bonne Bouffe Catering
5743 Smithway Street, Ste 103
1521 Venice Blvd
Commerce, CA 90040
Venice, CA 90291
Contact: Robert Camarena
Contact: Erica Moore
[email protected]
310-629-7423
323-838-5555
[email protected]
Fax:323-838-5419
Cell: 909-289-8900
Better4YouMeals.com
3 GA Foods
4 Hirsh Family Kosher Kitchen
Main Office:
338 N. Fairfax
12200 32 Court North
Los Angeles, CA 90036
St. Petersburg, FL 33716
Contact: Siri Perlman, RD (JFS)
Contact: Kenn LoBianco, Jr.
[email protected]
Cell: 323-207-7803
Hugo Perez, Food Service Manager
800-852-2211 ext. 459
[email protected]
[email protected]
323-937-5843 (JFS)
323-937-6560 (Kitchen)
Fax: 323-934-0540
Kosher hot and frozen meals
5 Huntington Culinary. Inc. —On-site caterer at
6 Ingallina's Box Lunch
South El Monte
1398 Monterey Pass Rd
7071 Warner Ave, Suite F-714
Monterey Park CA 91754
Huntington Beach, CA 92647
Contact Person: Ralph Baiz
On site Address: 1556 Central Ave
Owner: Chris Ingallina (cell: 818-621-2324)
South El Monte, CA 91733
[email protected]
Contact: Carroll Klett
Phone: 323-434-6852
[email protected]
213-413-9400
714-231-8782
Fax: 928222-9618
American -style meals
LA County WDACS & AAA
Approved Caterers
FY 2021-22
7 Langlois Fancy Frozen Foods, Inc.
8 Los Comales Cafe # 2
2975 Laguna Canyon Rd.
3329 W. 8th Street
Laguna Beach, CA 92651
Los Angeles, CA 90005-2433
949-497-1741
Contact: Ana A. Vasquez
Fax:949-497-4739
Frank Vasquez
213-254-7914
[email protected]
9 Proiect Angel Food
10 Rolling Wok Restaurant
922 Vine Street
1609 South San Gabriel Blvd.
Los Angeles, CA 90038
San Gabriel, CA 91776
Contact: Don Macaulay
Contact: Mingling (Tony) Wang
Sr. Director, Operations & Administration
626-435-5223
323-845-1800 x222
Fax: 323-464-2399
[email protected]
Chinese-style meals
Hot and Frozen Meals
[email protected]
11 St. Vincent Senior Nutrition Program
12 Tender Loving Care
2303 Miramar St.
544-C Finney Court
Los Angeles, CA 90057
Gardena, CA 90248
Contact: Veronica Dover
Contact: Becky Cho
[email protected]
[email protected]
213-484-7775
213-434-1113
Fax: 213-484-7276
American and Korean -style meals
American -style meals
Danny Franco: [email protected]
Kathy Sato: [email protected]
Julio Sagustume:
[email protected]
13 Trio Community Meals —Azusa On -site
14 Trio Community Meals — Glendale On -site
Caterer
Caterer
Contact: Joel Medina
Glendale Adult Recreation Center:
[email protected]
201 E. Colorado
Contact: Carlos Giese:
Glendale, CA 91205
[email protected]
Contact: Trio Community Meals— Long Beach
Contact: Miguel Gomez
Contact: Joel Medina
Miguel.aomez(cDtriocommunitvmeals.com
[email protected]
Azusa Senior Center:
740 N. Dalton Ave
Azusa, CA 91702
CNS/RQA/CA, INC. Updated 7/8/21
LA County WDACS & AAA
Approved Caterers
FY 2021-22
15 Trio Community Meals —Huntington Park
16 Trio Community Meals- Inglewood On -site
3355 E Gage Ave.
Caterer
Huntington Park, CA 90255
111 No. Locust Street
Contact: Joel Medina
Inglewood. CA 90301
[email protected]
Contact: Hector Ortega
Contact: Jose Vargas
[email protected]
Inglewood Nutrition Director: Bharat (Baz)
[email protected]
562-218-2813
Devlia
American -style meals
[email protected]
310-412-4360
American -style meals
17 Trio Community Meals — North Hills Culinary
18 Trio Community Meals — Paramount On -site
Center
Caterer
8329 De Celis Place
14400 Paramount Blvd.
North Hills, CA 91343
Paramount, CA 90723
Contact: Carlos Giese:
Site: 562-220-2090
[email protected]
Joel Medina
818-895-1161
[email protected]
American -style meals
Fax: 818-895-1177
American -style meals
CNS/RCA/CA, INC. Updated 7/8/21
ATTACHMENT NO.3
Kelly McDonald
From:
Robert Boller
Sent:
Wednesday, June 8, 2022 4:50 PM
To:
Vanessa Ibanez, Don Macaulay
Cc:
Kelly McDonald
Subject:
RE: Quote Frozen Meals
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders.
Hello Vanessa,
I apologize for the delay. We are always anxious to say yes to requests. However at this time we are operating at or very near our capacity. At the same time, we continue to see high demand for our services. Therefore, we are unable to provide a quote as we focus on our core mission providing home delivered meals to the critically ill in Los Angeles County
Robert Boller
Director of Programs
Project Angel Food
(323) 845-1800 Ext. 218
14,000,00Q
IFL�rMEAI
For LIFE. For LOVE. For as long as it takes...
-------- Original message --------
From: Vanessa Ibanez
Date: 6/8/22 12:48 PM (GMT-08:00)
To: Don Macaulay
Cc: Robert Boller , Kelly McDonald
Subject: RE: Quote Frozen Meals
Good Morning:
Just wanted to follow up on the email below.
Thank you!
From: Vanessa Ibanez
Sent: Monday, June 6, 2022 10:57 AM
To: Don Macaulay
Cc: Robert Boller
Subject: RE: Quote Frozen Meals
Good Morning:
Just following up on the email below.
Thank you!
From: Vanessa Ibanez
Sent: Wednesday, May 25, 2022 12:06 PM
To: Don Macaulay
Cc: Robert Boller
Subject: RE: Quote Frozen Meals
Perfect! Thank you so much!
From: Don Macaulay
Sent: Wednesday, May 25, 2022 12:05 PM
To: Vanessa Ibanez
Cc: Robert Boller
Subject: Re: Quote Frozen Meals
CAUTION: This email originated from outside your organization. Exercise caution when opening attachments or clicking links, especially from unknown senders.
Hello, Vanessa.
I'm sending your inquiry on to our Director of Programs, Robert Boller, for his review.
Best -
Don
From: Vanessa Ibanez
Sent: Wednesday, May 25, 2022 11:45:09 AM
To: Don Macaulay
Subject: Quote Frozen Meals
Good Morning:
My name is Vanessa Ibanez and I work at the West Covina Senior Center. I wanted to see if you could provide me a quote on frozen meals. We are needing about 1,000 frozen meals per week. If you can provide how much per meal, we would appreciate it.
Thankyou!
Vanessa Ibanez I Community Services Coordinator
City of West Covina I Cortez Park Community and Senior Center 2501 E. Cortez Street I West Covina CA, 91791
Office: (626) 939-8769
ATTACHMENT NO.4
Kelly McDonald
From:
Vanessa Ibanez
Sent:
Wednesday, June 8, 2022 1:02 PM
To:
[email protected]; [email protected]
Cc:
Kelly McDonald
Subject:
RE: Quote Frozen Meals
Good Afternoon:
I just wanted to follow up on the email below.
Thank you!
From: Vanessa Ibanez
Sent: Monday, June 6, 2022 10:58 AM
To: [email protected]; [email protected]
Subject: RE: Quote Frozen Meals
Good Morning:
I just wanted to see if you could please reply to this email. I know a phone call was had stating you were unable to provide frozen meals.
Thank you!
From: Vanessa Ibanez
Sent: Wednesday, May 25, 2022 11:44 AM
To: [email protected]; [email protected]¢
Subject: Quote Frozen Meals
Good Morning:
My name is Vanessa Ibanez and I work at the West Covina Senior Center. I wanted to see if you could provide me a quote on frozen meals. We are needing about 1,000 frozen meals per week. If you can provide how much per meal, we would appreciate it.
Thank you!
Vanessa Ibanez I Community Services Coordinator
City of West Covina I Cortez Park Community and Senior Center 2501 E. Cortez Street I West Covina CA, 91791
Office: (626) 939-8769