AGENDA ITEM NO. 1
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: July 19, 2022
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF APPROVAL OF THE JULY 05, 2022, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES AND THE JULY 05, 2022, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES.
RECOMMENDATION:
It is recommended that the City Council approve the July 05, 2022, Closed Session Meeting Minutes and the July 05, 2022 Regular Session Meeting Minutes.
DISCUSSION:
That the City Council adopt the attached minutes.
Prepared by: Lisa Sherrick; Assistant City Clerk
Attachments
Attachment No. 1 - 7/5/2022 Closed Session Minutes Draft Attachment No. 2 - 7/5/2022 Regular Session Minutes Draft CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness
7/5/2022 Closed Session Minutes Draft
Attachment No. 1
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
J U LY 5, 2022, 6:00 PM
REGULAR MEETING -CLOSED SESSION
MANAGEMENT RESOURCE CENTER 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Dario Castellanos
Mayor Pro Tern Rosario Diaz
Councilwoman Letty Lopez-Viado
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Castellanos on Tuesday, July 5, 2022 at 6:00 p.m., in the Management Resource Center on the 3'd Floor, 1444 West Garvey Avenue South. West Covina. California
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Council Members
Present: Council Members Tony Wu, Brian Tabatabai, Letty Lopez-Viado, Mayor Pro Tern Diaz, Mayor Castellanos
Council Members
Absent: None
City Staff: David Carmany City Manager, Thomas Duarte City Attorney, Paulina Morales Assistant City Manager, Helen Tran Human Resources Director, Stephanie Sikkema Finance Director
Page #1
7/5/2022 Closed Session Minutes Draft Attachment No. 1
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
Armando Herman
CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government Code § 54956.8
Property: (811 S. Sunset Avenue, West Covina) APN: 8468-016-904 Agency Negotiator: Carmany, Morales, Duarte, Hildebrand Negotiating Parties: The Olson Company and Envision Hotel Partners Under Negotiation: Price and Terms of Purchase
REPORTING OUT FROM CLOSED SESSION
City Attorney reported on a vote of 5-0, Council directed staff to reject proposals submitted through Surplus Land Act.
ADJOURNMENT
A motion to adjourn the Closed Session Meeting was made by Mayor Castellanos and the meeting was adjourned at 6:40 pm. The next regularly scheduled Closed Session City Council Meeting will be held on Tuesday July 19, 2022 at 6:00 p.m. in the Management Resource Center, 3'd Floor, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Dario Castellanos
Mayor
Page #2
Attachment No. 2
7/5/2022 Regular Session Minutes Draft
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
JULY 5, 2022, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Dario Castellanos
Mayor Pro Tern Rosario Diaz
Councilwoman Letty Lopez-Viado
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Dario Castellanos on Tuesday, July 05, 2022 at 7:00 p.m., in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California
INVOCATION
Led by Associate Pastor Tony Rodriguez Jr. from Calvary Chapel
PLEDGE OF ALLEGIANCE
Led by Councilmember Tabatabai
ROLL CALL
Present: Council Members Tony Wu, Brian Tabatabai, Letty Lopez-Viado, Mayor Pro Tern Diaz, Mayor Castellanos.
Page No.1
7/5/2022 Regular Session Minutes Draft
Attachment No. 2
Council Members
Absent: None
City Staff: David Carmany City Manager, Paulina Morales Assistant City Manager, Thomas Duarte City Attorney, Lisa Sherrick Assistant City Clerk; other City staff presented reports and responded to questions as indicated in the minutes.
CLOSED SESSION
CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government Code § 54956.8
Property: (811 S. Sunset Avenue, West Covina) APN: 8468-016-904 Agency Negotiator: Carmany, Morales, Duarte, Hildebrand Negotiating Parties: The Olson Company and Envision Hotel Partners Under Negotiation: Price and Terms of Purchase
REPORTING OUT FROM CLOSED SESSION
City Attorney reported on a vote of 5-0, Council directed staff to reject proposals submitted through Surplus Land Act.
PRESENTATIONS
. Introducing and welcoming five new Police Officers
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Armando Herman
Kathy Navarro
Samuel Martinez
Wen Wen Zhang
Jerri Potras
Jim Grivich
Mike Greenspan
Frank Williams
John Shewmaker
R. Robinson
Sarah Love
Mayor Castellanos asked Mr. Herman to leave due to disruptive behavior.
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany.
CONSENT CALENDAR
ACTION: Motion by Councilwoman Lopez-Viado, Second by Mayor Pro Tern Diaz 5-0 to:
Approve Consent Calendar Items 1-10
Page No.2
7/5/2022 Regular Session Minutes Draft
Attachment No. 2
APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE JUNE 21, 2022, CITY
COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES AND THE JUNE 21, 2022, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES.
Carried 5-0 to: approve the June 21, 2022, Closed Session Meeting Minutes and the June 21, 2022 Regular Session Meeting Minutes.
CITY MANAGER'S OFFICE
2) APPOINTMENT OF NEW COMMISSIONER TO THE HUMAN RESOURCES
COMMISSION
Carried 5-0 to: receive and file this informational report. 3) CONSIDERATION OF RESOLUTION NO. 2022-79 DETERMINING THERE IS A
NEED TO CONTINUE THE LOCAL EMERGENCY
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2022-79 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO
FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH 16, 2020, AND PREVIOUSLY CONTINUED ON APRIL 7, 2020, MAY 5, 2020, JUNE 2, 2020, JUNE 23, 2020, JULY 21, 2020, AUGUST 18, 2020, SEPTEMBER 15, 2020, OCTOBER 6, 2020, OCTOBER 20, 2020, NOVEMBER 17, 2020, DECEMBER 1, 2020, JANUARY 19, 2021, FEBRUARY 16, 2021, MARCH 16, 2021, APRIL 6, 2021, MAY 4, 2021, JUNE 1, 2021, JUNE 15, 2021, JULY 6, 2021, JULY 20, 2021, AUGUST 17, 2021, SEPTEMBER 7, 2021, OCTOBER 5, 2021, NOVEMBER 2, 2021, DECEMBER 7, 2021, JANUARY 4, 2022, FEBRUARY 1, 2022, MARCH 1, 2022, APRIL 5, 2022, MAY 3, 2022 AND JUNE 7, 2022
COMMUNITY DEVELOPMENT
4) CONSIDERATION OF REJECTION OF BIDS FOR HAZ-MAT ABATEMENT AND DEMOLITION OF EXISTING CITY OWNED BUILDING AT 707 LARK ELLEN AVENUE PROJECT (REBID) (PROJECT NO. 21028)
Carried 5-0 to: reject all bids received on June 16, 2022 for the Haz-Mat Abatement and Demolition of Existing City Owned Building at 707 Lark Ellen Avenue Project (Rebid) (Project No. 21028).
5) CONSIDERATION OF RENEWAL OF THE CITYWIDE LIGHTING AND
MAINTENANCE DISTRICT AND PRELIMINARY APPROVAL OF THE
ENGINEER'S REPORT
Carried 5-0 to: take the following actions:
Page No.3
7/5/2022 Regular Session Minutes Draft
Attachment No. 2
1. Adopt the following resolution:
RESOLUTION NO. 2022-67 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ORDERING THE PREPARATION AND FILING OF A REPORT REGARDING THE FISCAL YEAR 2022-23
ASSESSMENT TO BE LEVIED IN CONNECTION WITH THE CITY'S CITYWIDE
LIGHTING AND MAINTENANCE DISTRICT
2. Following the adoption of Resolution No. 2022-67, adopt the following resolution:
RESOLUTION NO. 2022-68 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING THE
ENGINEER'S REPORT FOR THE CITY'S CITYWIDE LIGHTING AND
MAINTENANCE DISTRICT, DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN SAID DISTRICT FOR FISCAL YEAR 2022- 23 AND SETTING A PUBLIC HEARING REGARDING SUCH ASSESSMENTS 6) CONSIDERATION OF WEST COVINA CITYWIDE SEWER SERVICE CHARGE
SETTING A PUBLIC HEARING DATE ON THE METHOD OF COLLECTION Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2022-69 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION
TO COLLECT SEWER SERVICE CHARGES ON THE COUNTY TAX ROLL FOR FISCAL YEAR 2022-23 AND SETTING JULY 19, 2022 FOR A PUBLIC
HEARING REGARDING THE
CHARGES TO BE SO COLLECTED
7) RENEWAL OF LANDSCAPE MAINTENANCE DISTRICT NO. 4 — ORDERING OF
ENGINEER'S REPORT AND PRELIMINARY APPROVAL OF THE ENGINEER'S REPORT
Carried 5-0 to: take the following actions:
1. Adopt the following resolution:
RESOLUTION NO. 2022-70 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ORDERING THE PREPARATION AND FILING OF A REPORT REGARDING THE FISCAL YEAR 2022-23
ASSESSMENT TO BE LEVIED IN CONNECTION WITH LANDSCAPE
MAINTENANCE DISTRICT NO. 4
2. Following adoption of Resolution No. 2022-70, adopt the following resolution:
RESOLUTION NO. 2022-71 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING
THE ENGINEER'S REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 4, DECLARING ITS INTENTION TO LEVY AND COLLECT
Page No.4
7/5/2022 Regular Session Minutes Draft
Attachment No. 2
ASSESSMENTS WITHIN SAID DISTRICT FOR FISCAL YEAR 2022-23 AND
SETTING A PUBLIC HEARING REGARDING SUCH ASSESSMENTS
8) RENEWAL OF LANDSCAPE MAINTENANCE DISTRICT NO. 6 — ORDERING OF
ENGINEER'S REPORT AND PRELIMINARY APPROVAL OF THE ENGINEER'S REPORT
Carried 5-0 to: take the following actions:
1. Adopt the following resolution:
RESOLUTION NO. 2022-74 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ORDERING THE PREPARATION AND FILING OF A REPORT REGARDING THE FISCAL YEAR 2022-23
ASSESSMENT TO BE LEVIED IN CONNECTION WITH LANDSCAPE
MAINTENANCE DISTRICT NO. 6
2. Following adoption of Resolution No. 2022-74, adopt the following resolution:
RESOLUTION NO. 2022-75 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING
THE ENGINEER'S REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 6, DECLARING ITS INTENTION TO LEVY AND COLLECT
ASSESSMENTS WITHIN SAID DISTRICT FOR FISCAL YEAR 2022-23 AND
SETTING A PUBLIC HEARING REGARDING SUCH ASSESSMENTS
9) RENEWAL OF LANDSCAPE MAINTENANCE DISTRICT NO. 7 — ORDERING OF
ENGINEER'S REPORT AND PRELIMINARY APPROVAL OF THE ENGINEER'S REPORT
Carried 5-0 to: take the following actions:
1. Adopt the following resolution:
RESOLUTION NO. 2022-76 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ORDERING THE PREPARATION AND FILING OF A REPORT REGARDING THE FISCAL YEAR 2022-23
ASSESSMENT TO BE LEVIED IN CONNECTION WITH LANDSCAPE
MAINTENANCE DISTRICT NO. 7
2. Following the adoption of Resolution No. 2022-76, adopt the following resolution:
RESOLUTION NO. 2022-77 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, PRELIMINARILY APPROVING
THE ENGINEER'S REPORT FOR LANDSCAPE MAINTENANCE DISTRICT NO. 7, DECLARING ITS INTENTION TO LEVY AND COLLECT
ASSESSMENTS WITHIN SAID DISTRICT FOR FISCAL YEAR 2022-23 AND
SETTING A PUBLIC HEARING REGARDING SUCH ASSESSMENTS
Page No.5
7/5/2022 Regular Session Minutes Draft
Attachment No. 2
FINANCE DEPARTMENT
10) CONSIDERATION OF CONTRACT FOR COLLECTION AGENCY SERVICES Carried 5-0 to: take the following actions:
1. Award the contract for Request for Proposals ("RFP") No. 13-010 for Collection Agency Services to States Recovery Systems, Inc.;
2. Authorize the City Manager to negotiate and execute an agreement with States Recovery Systems, Inc., in substantially the form as attached and in such final form as approved by the City Attorney for Collection Agency Services; and
3. Authorize the City Manager to negotiate and execute future amendments exercising the extension options.
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
11) FISCAL YEAR (FY) 2022-2023 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG)
ACTION PLAN
Mayor Castellanos announced the Public Hearing matter, Assistant City Clerk Lisa Sherrick verified that proper legal notice was given, and Mayor Castellanos opened the Public Hearing. Staff responded to questions from Council.
Public Comments in Favor
None
Public Comments Neither in Favor nor Opposed
R. Robinson
Roland Conley
Frank Williams
Public Comments in Opposition
None
---End of Public Comment ---
ACTION: Motion by Councilwoman Lopez-Viado, Second by Councilmember Tabatabai 5-0 to: take the following actions:
1. Approve the proposed Fiscal Year (FY) 2022-2023 CDBG Action Plan; and
2. Adopt the following Resolution:
Page No.6
7/5/2022 Regular Session Minutes Draft
FTAV B�T'iia'iii►t a
RESOLUTION NO. 2022-65—A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2022
AND ENDING JUNE 30, 2023 (FY 2022-2023 CDBG ACTION PLAN)
3. Designate the City Manager, or the City Manager's designee, as the official representative of the City to administer the programs and to execute and submit all required agreements, certifications, and documents required by HUD, and execute all subrecipient agreements for the use of funds approved in the 2022-2023 Annual Action Plan.
4. Approve the agreement between the City of West Covina and San Gabriel Council of Governments (SGVCOG) for homeless services funding and authorize the City Manager to execute the agreement; and
5. Authorize the City Manager to negotiate and execute all necessary documents, in such final form as approved by the City Attorney, to carry out the City Council's direction.
The Council expressed interest in the following:
• Including funds for mental health services for West Covina residents. • Understanding the funding formula CDBG uses to allocate funding. • Updating guidelines for the Housing Preservation Program. • Creating guidelines for a Rental Assistance Program to be brought back at the first meeting in September, possibly reaching out to Linda Jackson from the San Gabriel Valley Tenants Association. • Exploring the possibility to use CDBG money to fund LA CADA after the first year and having LA CADA present an update.
• Hosting workshops when filling out Housing Preservation Program applications.
DEPARTMENTAL REGULAR MATTERS
CITY CLERK'S OFFICE
12) CONSIDERATION OF DESIGNATION OF VOTING DELEGATE AND ALTERNATES FOR LEAGUE OF CALIFORNIA CITIES 2022 ANNUAL
CONFERENCE
Hearing no objection, the City Council designated Mayor Pro Tern Diaz as the voting delegate and Mayor Castellanos as the delegate alternative for the League of California Cities 2022 Annual Conference and Expo, Annual Business Meeting (during General Assembly).
MAYOR/COUNCILMEMBERS REPORTS
13) CONSIDERATION OF REQUEST FROM MAYOR CASTELLANOS TO REVIEW CITY PARK
AND FIELD USE POLICIES & PROCEDURES
Page No.7
7/5/2022 Regular Session Minutes Draft
Attachment No. 2
Hearing no objection, the City Council reviewed, discussed, and directed staff to prepare for City Council consideration a Park and Field Use Policy and Procedures Manual and expressed interest in the following areas:
• Types of partnerships the City has with regards to field use, field refurbishment, field exclusive rights, and what parks host leagues.
• Having staff or a volunteer to oversee the park fields on the weekends. • Exploring a Partnership with RBI Dodgers (the City of La Puente has one). • Update permit fees for field use.
• Having an ordinance that prevents private field use without a permit. • Gain input regarding use from the various league organizers.
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION Councilwoman Lopez-Viado has requested a fireworks show for next year's July 4th celebration.
CITY COUNCIL COMMENTS
Council thanked Staff for their work on the July 4th Celebration and congratulated the officers and non -sworn staff from tonight's presentation.
ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Castellanos, and the meeting was adjourned at 9:29 p.m. The next regularly scheduled Regular City Council Meeting will be held on Tuesday, July 19, 2022 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Dario Castellanos
Mayor