AGENDA ITEM NO. 1
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: August 16, 2022
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF APPROVAL OF THE JULY 19, 2022, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES AND THE JULY 19, 2022, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES.
RECOMMENDATION:
It is recommended that the City Council approve the July 19, 2022, Closed Session Meeting Minutes and the July 19, 2022 Regular Session Meeting Minutes.
DISCUSSION:
That the City Council adopt the attached minutes.
Prepared by: Lisa Sherrick; Assistant City Clerk
Attachments
Attachment No. 1 - 7/19/2022 Closed Session Minutes Draft Attachment No. 2 - 7/19/2022 Regular Session Minutes Draft CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness
7/19/2022 Closed Session Minutes Draft
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CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
J U LY 19, 2022, 6:00 PM
REGULAR MEETING -CLOSED SESSION
MANAGEMENT RESOURCE CENTER 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Dario Castellanos
Mayor Pro Tem Rosario Diaz
Councilwoman Letty Lopez-Viado
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Castellanos on Tuesday, July 19, 2022 at 6:00 p.m., in the Management Resource Center on the 3rd Floor, 1444 West Garvey Avenue South, West Covina, California
ROLL CALL
Council Members
Present: Council Members Tony Wu, Brian Tabatabai, Letty Lopez-Viado, Mayor Pro Tern Diaz, Mayor Castellanos
Council Members
Absent: None
City Staff: David Carmany City Manager, Thomas Duarte City Attorney, Paulina Morales Assistant City Manager, Helen Tran Human Resources Director, Stephanie Sikkema Finance Director, Oliver Yee Attorney (Liebert Cassidy Whitmore) Page #1
7/19/2022 Closed Session Minutes Draft Attachment No. 1
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
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Mike Greenspan
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government Code § 54956.8
Property: 8458-020-002
Agency Negotiator: Carmany, Morales, Duarte, Hildebrand Negotiating Parties: PEREZ, ADOLFO C TR ADOLFO C PEREZ TRUST Under Negotiation: Price and Terms of Purchase
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
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7/19/2022 Closed Session Minutes Draft
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ADJOURNMENT
A motion to adjourn the Closed Session Meeting was made by Mayor Castellanos and the meeting was adjourned at 6:45 pm. The next regularly scheduled Closed Session City Council Meeting will be held on Tuesday August 16, 2022 at 6:00 p.m. in the Management Resource Center, 3'd Floor, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Dario Castellanos
Mayor
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Attachment No. 2
7/19/2022 Reqular Session Minutes Draft
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
J U LY 19, 2022, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Dario Castellanos
Mayor Pro Tern Rosario Diaz
Councilwoman Letty Lopez-Viado
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Dario Castellanos on Tuesday, July 19, 2022 at 7:00 p.m., in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California
INVOCATION
Led by Pastor John Lee from Xaris Church
PLEDGE OF ALLEGIANCE
Led by Councilwoman Lopez-Viado
ROLL CALL
Present: Council Members Tony Wu, Brian Tabatabai, Letty Lopez-Viado, Mayor Pro Tern Diaz, Mayor Castellanos.
Page #1
7/19/2022 Regular Session Minutes Draft Attachment No. 2 Council Members
Absent: None
City Staff: David Carmany City Manager, Paulina Morales Assistant City Manager, Brittany Roberto Deputy City Attorney, Lisa Sherrick Assistant City Clerk; other City staff presented reports and responded to questions as indicated in the minutes.
CLOSED SESSION
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government Code § 54956.8
Property: 8458-020-002
Agency Negotiator: Carmany, Morales, Duarte, Hildebrand Negotiating Parties: PEREZ, ADOLFO C TR ADOLFO C PEREZ TRUST Under Negotiation: Price and Terms of Purchase
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT FROM CLOSED SESSION
Deputy City Attorney Brittany Roberto reported that no reportable action was taken during the Closed Session Meeting.
PRESENTATIONS
• Certificate of Recognition presented to West Covina residents for life-saving deeds • Proclamation in recognition of Parks and Recreation Month • Presentation providing project updates from the San Gabriel Valley Conservation Corps Page #2
7/19/2022 Regular Session Minutes Draft Attachment No. 2 ORAL COMMUNICATIONS - Five (5) minutes per speaker
Herman
Mike Greenspan
Elsie Messman
Laura Galindo
Nicole Spiegel
Bill Elliott
John Shewmaker
Bill Robinson
CITY MANAGER'S REPORT
Presentation given by Mr. Carmany.
CONSENT CALENDAR
ACTION: Motion by Councilwoman Lopez-Viado, Second by Mayor Pro Tem Diaz 5-0 to:
Approve Consent Calendar Items 1, 2, 3, 4, 7, 8, 9.
ACTION: Motion by Councilmember Tabatabai, Second by Councilwoman Lopez-Viado 5-0 to: Approve Consent Calendar Item 5 (Item 5 was pulled for discussion by Councilmember Tabatabai)
ACTION: Motion by Councilwoman Lopez-Viado, Second by Mayor Pro Tem Diaz 5-0 to:
Approve Consent Calendar Item 6 (Item 6 was pulled for discussion by Councilwoman Lopez- Viado)
ACTION: Motion by Councilman Wu, Second by Councilmember Tabatabai 4-1 (No:
Castellanos) to: Table Consent Calendar Item 10 to a Later Date (Item 10 was pulled for discussion by Councilman Wu)
APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE JULY 05, 2022, CITY
COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES AND THE JULY 05, 2022, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES.
Carried 5-0 to: approve the July 05, 2022, Closed Session Meeting Minutes and the July 05, 2022 Regular Session Meeting Minutes.
ORDINANCES FOR ADOPTION - Procedural Waiver. Waive full reading of each ordinance on the agenda and authorize the approval of each ordinance by title only. 2) CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE NO. 2500 - CODE AMENDMENT NO. 22-02 (ACCESSORY DWELLING UNIT
ORDINANCE)
Carried 5-0 to: adopt the following ordinance:
ORDINANCE NO. 2500 - AN ORDINANCE OF THE CITY COUNCIL OF WEST COVINA, CALIFORNIA, AMENDING PORTIONS OF DIVISION 11
(ACCESSORY DWELLING UNITS) OF ARTICLE XII (SPECIAL
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7/19/2022 Regular Session Minutes Draft
Attachment No. 2
REGULATIONS FOR UNIQUE USES) OF CHAPTER 26 (ZONING) OF THE
WEST COVINA MUNICIPAL CODE TO AUTHORIZE ACCESSORY
DWELLING UNITS AND JUNIOR ACCESSORY DWELLING UNITS
CONSISTENT WITH STATE LAW REQUIREMENTS
CITY CLERK'S OFFICE
3) CONSIDERATION OF APPROVAL OF AN ELECTRONIC SIGNATURE POLICY Carried 5-0 to: approve the electronic signature policy.
CITY MANAGER'S OFFICE
4) CONSIDERATION OF RESOLUTION NO. 2022-84 DETERMINING THERE IS A
NEED TO CONTINUE THE LOCAL EMERGENCY
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2022-84 -A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO
FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH 16, 2020, AND PREVIOUSLY CONTINUED ON APRIL 7, 2020, MAY 5, 2020, JUNE 2, 2020, JUNE 23, 2020, JULY 21, 2020, AUGUST 18, 2020, SEPTEMBER 15, 2020, OCTOBER 6, 2020, OCTOBER 20, 2020, NOVEMBER 17, 2020, DECEMBER 1, 2020, JANUARY 19, 2021, FEBRUARY 16, 2021, MARCH 16, 2021, APRIL 6, 2021, MAY 4, 2021, JUNE 1, 2021, JUNE 15, 2021, JULY 6, 2021, JULY 20, 2021, AUGUST 17, 2021, SEPTEMBER 7, 2021, OCTOBER 5, 2021, NOVEMBER 2, 2021, DECEMBER 7, 2021, JANUARY 4, 2022, FEBRUARY 1, 2022, MARCH 1, 2022, APRIL 5, 2022, MAY 3, 2022, JUNE 7, 2022 AND JULY 5, 2022
COMMUNITY DEVELOPMENT
5) WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 1 SETTING OF FISCAL YEAR 2022-23 ASSESSMENT RATE
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2022-72 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, SETTING THE ASSESSMENT RATE FOR WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 1 FOR THE FISCAL YEAR BEGINNING JULY 1, 2022
6) WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 2 SETTING OF FISCAL YEAR 2022-23 ASSESSMENT RATE
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7/19/2022 Regular Session Minutes Draft
Attachment No. 2
Carried 5-0 to: adopt the following resolution, which provides for the assessment rate to be maintained at the current rate of 6.60 cents per 100 dollars of assessed valuation with a correction noting that Landscape Maintenance District 2 does not have paseo lighting:
RESOLUTION NO. 2022-73 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, SETTING THE ASSESSMENT RATE FOR WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 2 FOR THE FISCAL YEAR BEGINNING JULY 1, 2022
7) CONSIDERATION OF ACCEPTANCE OF PROJECT COMPLETION FOR FY 2020-21 RESIDENTIAL STREETS REHABILITATION PROGRAM - PROJECTS NOS. 21020 AND 21007
Carried 5-0 to: take the following actions:
1. Accept project completion for FY 2020-21 Residential Streets Rehabilitation Program (Projects Nos. 21020 and 21007) as performed by Gentry Brothers, Inc. with a final contract amount of $1,716,225.43; and
2. Authorize the recordation of Notice of Completion with the Los Angeles County Recorder and the release of retention funds 35 days thereafter.
FINANCE DEPARTMENT
8) CONSIDERATION OF A PARTICIPANT AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR THE LOS ANGELES REGION — IMAGERY ACQUISITION CONSORTIUM 7 PROJECT.
Carried 5-0 to: authorize the City Manager to negotiate and execute an agreement with the County of Los Angeles to participate in the Los Angeles Region - Imagery Acquisition Consortium 7 ("LARIAC7") project, in substantially the form as attached and in such final form as approved by the City Attorney.
FIRE DEPARTMENT
9) CONSIDERATION OF RATIFICATION OF EXPENDITURES FOR FIRE
PREVENTION PLAN CHECK FEES, APPROVAL OF AMENDMENTS TO
AGREEMENTS WITH KJ CONSULTANTS AND MAK FIRE PROTECTION, AND APPROVAL OF A RESOLUTION AMENDING THE FY2021-22 BUDGET
Carried 5-0 to: take the following actions:
1. Ratify expenditures for MAK Fire Protection Engineering & Consulting Inc. and Susan Privitera-Johnson dba KJ Consultants for Fire Prevention plan check services.
2. Approve and authorize the City Manager to execute the Third Amendment to the Professional Services Agreement (Agreement) with MAK Fire Protection Engineering & Consulting Inc. for Fire Prevention plan check services.
3. Approve and authorize the City Manager to execute the Second Amendment to the Professional Services Agreement (Agreement) with Susan Privitera- Page #5
7/19/2022 Regular Session Minutes Draft
Attachment No. 2
Johnson dba KJ Consultants for Fire Prevention plan check and inspection services.
4. Adopt the following resolution:
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2021 AND ENDING JUNE 30, 2022 (FIRE PLAN CHECK FEES)
PUBLIC SERVICES
10) CONSIDERATION OF AGREEMENTS WITH UBER TECHNOLOGIES, INC., TO
IMPLEMENT AN ON -DEMAND RIDE HAILING PILOT PROGRAM
Carried 4-1 (No: Castellanos) to: table the item to a later date.
1. Authorize the City Manager to enter into agreements with Uber Technologies, Inc. (Uber), to implement a pilot on -demand ride hailing program, in substantially the form as attached and in such final form as approved by the City Attorney;
2. Authorize the City Manager to negotiate and execute all other necessary documents, in such form as approved by the City Attorney, to carry out the City Council's direction; and
3. Approve, by a majority vote of the Council, waiving bidding requirements to implement a pilot on -demand ride hailing program with Uber, as allowed by West Covina Municipal Code Section 2-330(b).
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS (Heard out of order)
12) WEST COVINA CITYWIDE SEWER SERVICE CHARGE PUBLIC HEARING Mayor Castellanos gave direction to hear Public Hearing Item 12 first. Mayor Castellanos announced the Public Hearing matter, Assistant City Clerk Lisa Sherrick verified that proper legal notice was given, and Mayor Castellanos opened the Public Hearing. Staff responded to questions from Council.
Public Comments in Favor
None
Public Comments Neither in Favor nor Opposed
R. Robinson
Armando Herman
7/19/2022 Regular Session Minutes Draft Attachment No. 2 Public Comments in Opposition
None
---End of Public Comment ---
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Diaz 5-0 to:
conduct the public hearing and then adopt the following resolution:
RESOLUTION NO. 2022-83 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING THE SEWER SERVICE CHARGES TO BE COLLECTED ON THE FISCAL YEAR 2022-23 TAX ROLL 11) WEST COVINA CITYWIDE LIGHTING AND MAINTENANCE DISTRICT PUBLIC
HEARING
Mayor Castellanos gave direction to hear Public Hearing Items 11,13, 14 and 15 simultaneously. Mayor Castellanos announced the Public Hearing matter, Assistant City Clerk Lisa Sherrick verified that proper legal notice was given, and Mayor Castellanos opened the Public Hearing. Staff responded to questions from Council.
Public Comments in Favor
None
Public Comments Neither in Favor nor Opposed
Armando Herman
R. Robinson
Public Comments in Opposition
None
---End of Public Comment ---
ACTION: Motion by Councilmember Tabatabai, Second by Mayor Pro Tem Diaz 5-0 to: conduct a public hearing and then adopt the following resolution:
RESOLUTION NO. 2022-84 —A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE DIAGRAM
AND ASSESSMENT FOR THE CITYWIDE LIGHTING AND MAINTENANCE DISTRICT FOR FISCAL YEAR 2022-23
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Attachment No. 2
13) WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 4 PUBLIC HEARING Mayor Castellanos gave direction to hear Public Hearing Items 11,13, 14 and 15 simultaneously. Mayor Castellanos announced the Public Hearing matter, Assistant City Clerk Lisa Sherrick verified that proper legal notice was given, and Mayor Castellanos opened the Public Hearing. Staff responded to questions from Council.
Public Comments in Favor
None
Public Comments Neither in Favor nor Opposed
None
Public Comments in Opposition
None
---End of Public Comment ---
ACTION: Motion by Councilwoman Lopez-Viado, Second by Mayor Pro Tem Diaz 5- 0 to: conduct the public hearing and then adopt the following resolution:
RESOLUTION NO. 2022-80 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING THE ENGINEER'S
REPORT AND CONFIRMING A DIAGRAM AND ASSESSMENT FOR FISCAL YEAR 2022-23 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 4
14) WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 7 PUBLIC HEARING Mayor Castellanos gave direction to hear Public Hearing Items 11,13, 14 and 15 simultaneously. Mayor Castellanos announced the Public Hearing matter, Assistant City Clerk Lisa Sherrick verified that proper legal notice was given, and Mayor Castellanos opened the Public Hearing. Staff responded to questions from Council.
Public Comments in Favor
None
Public Comments Neither in Favor nor Opposed
None
Public Comments in Opposition
None
---End of Public Comment---
7/19/2022 Regular Session Minutes Draft
Attachment No. 2
ACTION: Motion by Councilmember Tabatabai, Second by Councilwoman Lopez- Viado 5-0 to: conduct the public hearing and then adopt the following resolution:
RESOLUTION NO. 2022-82 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE ENGINEER'S
REPORT AND CONFIRMING A DIAGRAM AND ASSESSMENT FOR FISCAL YEAR 2022-23 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 7
15) WEST COVINA LANDSCAPE MAINTENANCE DISTRICT NO. 6 PUBLIC HEARING Mayor Castellanos gave direction to hear Public Hearing Items 11,13, 14 and 15 simultaneously. Mayor Castellanos announced the Public Hearing matter, Assistant City Clerk Lisa Sherrick verified that proper legal notice was given, and Mayor Castellanos opened the Public Hearing. Staff responded to questions from Council.
Public Comments in Favor
None
Public Comments Neither in Favor nor Opposed
None
Public Comments in Opposition
None
---End of Public Comment ---
ACTION: Motion by Councilwoman Lopez-Viado, Second by Councilmember Tabatabai 5-0 to: conduct the public hearing and then adopt the following resolution:
RESOLUTION NO. 2022-81 — A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING THE ENGINEER'S
REPORT AND CONFIRMING A DIAGRAM AND ASSESSMENT FOR FISCAL YEAR 2022-23 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 6
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION Councilmember Tabatabai requested staff look into how the City of Pasadena created their Fiber Infrastructure.
Councilman Wu has requested that staff look into grants that may offset the cost of creating the City's Fiber Infrastructure.
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Attachment No. 2
CITY COUNCIL COMMENTS
Councilmember Tabatabai praised staff for their work on the issues with the West Covina Bruins.
Councilman Wu thanked Deputy Director of Public Services Raul Alvarado for his thorough work throughout the city.
ADJOURNMENT
The meeting was adjourned in honor of Paula Sworney. Ms. Sworney was an acclaimed opera singer and vocal coach. Our deep condolences to her family. A motion to adjourn the Regular Meeting was made by Mayor Castellanos, and the meeting was adjourned at 10:06 p.m. The next regularly scheduled Regular City Council Meeting will be held on Tuesday, August 16, 2022 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Dario Castellanos
Mayor
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