AGENDA ITEM NO.9
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: August 16, 2022
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING WITH THE LOS
ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA)
FOR COLLECTING AND REPORTING DATA FOR THE NATIONAL TRANSIT DATA BASE
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to enter into a Memorandum of Understanding (MOU) with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for collecting and reporting data for the National Transit Database (NTD), in substantially the form as attached and in such final form as approved by the City Attorney.
BACKGROUND:
After data reporting was required by Congress in 1974, the Federal Transit Administration's (FTA) NTD was set up to be the repository of data about the financial, operating and asset conditions of American transit systems. The NTD records the financial, operating, and asset conditions of transit systems helping to keep track of the industry and provide public information and statistics. The NTD is designed to support local, state and regional planning efforts and help governments and other decision -makers make multi -year comparisons and perform trend analyses. It contains a wealth of information such as agency funding sources, inventories of vehicles and maintenance facilities, safety event reports, measures of transit service provided and consumed, and data on transit employees.
FTA uses NTD data to apportion funding to urbanized and rural areas in the United States. Transit agencies report data on a number of key metrics including Vehicle Revenue Miles (VRM), Vehicle Revenue Hours (VRH), Passenger Miles Traveled (PMT), Unlinked Passenger Trips (UPT), and Operating Expenses (OE).
On November 14, 1980, the voters of the County of Los Angeles approved Proposition A, an ordinance establishing a one-half percent sales tax for public transit purposes. At its September 26, 2001 meeting, the LACMTA authorized payment of Proposition A Discretionary Incentive funds to each participating agency in an amount equal to the Federal funds generated for the region by each agency's reported data. Annually, City staff report data collected by its transit contractor into the NTD.
DISCUSSION:
At its September 24, 2020 Board meeting, LACMTA approved the Fiscal Year (FY) 2020-21 transit fund allocations, which included funds to make payments to all cities that voluntarily reported NTD data for FY 2018-19. It also included supplemental funding as Coronavirus Aid, Relief, and Economic Security (CARES) Act (2020) Equivalent funds to support transportation programs that are impacted by the COVID-19 crisis.
Based on its participation in the program, West Covina may invoice LACMTA in the amount $144,264 This amount is determined by the amount of Vehicle Revenue Miles and the FTA Unit Rate of $0.434030161. Vehicle Revenue Miles are the miles a vehicle travels while in revenue service. This excludes travel to and from storage facilities, training operators prior to revenue service, road tests and deadhead travel, as well as school bus and charter services. The City was allocated an additional $46,485 through CARES Act funding to address impacts of COVID-19.
Except for Fund Exchange, these funds may be used for all other regular Proposition A -eligible transportation activities. In FY 2022-23, funds were budgeted for professional services in anticipation of procurement of transit services.
OPTIONS:
The City Council has the following options:
1. Approve the recommendation; or
2. Provide alternative direction.
Prepared by: Kelly McDonald, Public Services Manager
Fiscal Impact
FISCAL IMPACT:
Once the memorandum of understanding is executed, the City may invoice for payment in the amount of $144,246. The funds will be deposited in Fund 121 - Proposition A.
Attachments
Attachment No. 1 - MOU with LACMTA - Prop A Incentive NTD Voluntary CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness Maintain Good Intergovernmental Relations
Achieve Fiscal Sustainability and Financial Stability
ATTACHMENT NO. 1
MOUPAIWECO21000
PROPOSITION A DISCRETIONARY INCENTIVE GRANT PROGRAM
MEMORANDUM OF UNDERSTANDING
FOR COLLECTING AND REPORTING DATA FOR THE
NATIONAL TRANSIT DATABASE
FOR REPORT YEAR 2019
This Memorandum of Understanding (MOU) is entered into as of March 1, 2021 by and between Los Angeles County Metropolitan Transportation Authority ("LACMTA") and the City of West Covina (the "City").
WHEREAS, on November 14, 1980, the voters of the County of Los Angeles approved by majority vote Proposition A, an ordinance establishing a one-half percent sales tax for public transit purposes; and
WHEREAS, at its September 26, 2001 meeting, the LACMTA authorized payment of Proposition A Discretionary Incentive funds to each participating agency in an amount equal to the Federal funds generated for the region by each agency's reported data; and WHEREAS, at its September 24, 2020 Board meeting, LACMTA approved the Fiscal Year FY 2020-21 transit fund allocations, which included funds to make payments to all cities that voluntarily reported NTD data for FY 2018-19. It also included supplemental funding for the City as CARES Act Equivalent funds to support transportation programs that are impacted by the COVID-19 crisis; and
WHEREAS, the City has voluntarily submitted their FY2018-19 data to the National Transit Database (NTD) and have successfully met all NTD and Federal Transit Administration (FTA) requirements in order to generate Federal 5307 funds for the Los Angeles County region; and
WHEREAS, the City has requested funds under the Proposition A Discretionary Incentive Program for collecting and reporting data for the NTD from the FY 2018-19 Report Year (the "Project"); and
WHEREAS, on December 27, 2020, the Federal Transit Administration (FTA) published in the Federal Register the FY 2020-21 Apportionments, Allocations, and Program Information including unit values for the data reported to the NTD; and WHEREAS, the parties desire to agree on the terms and conditions for payment for the Project.
NOW, THEREFORE, LACMTA and the City hereby agree to the following terms and procedures:
ARTICLE 1. TERM
MOU 19 Agreement NTD Prop A
MOUPAIWECO21000
1.0 This Memorandum of Understanding ("MOU") will be in effect from March 1, 2021, through June 30, 2024 at which time all unused funds shall lapse.
ARTICLE 2. STANDARDS
2.0 To receive payment for the submittal of the FY 2018-19 NTD statistics, the City warrants that it:
A. Adhered to the Federal Guidelines for collecting and Reporting NTD statistics including all audit requirements;
B. Prepared and submitted the FY 2018-19 ANNUAL NTD REPORT of the City's fixed -route and/or demand response transit service to the LACMTA on or before October 31, 2019;
ARTICLE 3. PAYMENT OF FUNDS TO CITY
3.0 LACMTA shall pay the City for collecting and reporting FY 2018-19 NTD statistics.
LACMTA shall pay the City for submitting the FY 2018-19 ANNUAL NTD REPORT for the applicable transit services as follows:
MOTOR BUS SERVICE
For City's motor bus service, LACMTA shall pay an amount equal to the 164,469 revenue vehicle miles reported by the City multiplied by the FTA unit value of $
0.434030161 per revenue vehicle mile. See Attachment A for detail.
DIAL -A -RIDE SERVICE
For City's dial -a -ride service, LACMTA shall pay an amount equal to the 60,810 revenue vehicle miles reported by the City multiplied by the FTA unit value of $
0.434030161 per revenue vehicle mile. See Attachment A for detail.
CARES ACT EQUIVALENT SUPPLEMENTAL FUNDING
LACMTA shall pay up to $ 46,486 in CARES Act equivalent Program Funds to support transit programs that are impacted by the COVID-19 pandemic.
3.1 The City shall submit one invoice to LACMTA prior to June 30, 2024, in the amount of $144,264 in order to receive its payment described above.
3.2 INVOICE BY CITY:
Send invoice with supporting documentation to:
MOU 19 Agreement NTD Prop A
MOUPAIWECO21000
Los Angeles County Metropolitan Transportation Authority Accounts Payable
P. O. Box 512296
Los Angeles, CA 90051-0296
[email protected]
Re: LACMTA MOU# MOUPAIWECO21000 M.S. Chelsea Meister (99-4-3) ARTICLE 4. CONDITIONS
4.0 The City agrees to comply with all requirements specified by the FTA guidelines for reporting NTD statistics.
4.1 The City understands and agrees that LACMTA shall have no liability in connection with the City's use of the funds. The City shall indemnify, defend, and hold harmless LACMTA and its officers, agents, and employees from and against any and all liability and expenses including defense costs and legal fees and claims for damages of any nature whatsoever, arising out of any act or omission of the City, its officers, agents, employees, and subcontractors in performing the services under this MOU.
4.2 The City is not a contractor, agent or employee of LACMTA. The City shall not represent itself as a contractor, agent or employee of LACMTA and shall have no power to bind LACMTA in contract or otherwise.
4.3 The City agrees that expenditure of the Proposition A Discretionary Incentive funds will be used for projects that meet the eligibility, administrative, audit and lapsing requirements of the Proposition A and Proposition C Local Return guidelines most recently adopted by the LACMTA Board.
4.4 These expenditures will be subject to AUDIT as part of LACMTA's annual Consolidated Audit.
ARTICLE 5. REMEDIES
5.0 LACMTA reserves the right to terminate this MOU and withhold or recoup funds if it determines that the City has not met the requirements specified by the FTA for collecting and submitting NTD statistics through LACMTA.
ARTICLE 6. MISCELLANEOUS
6.0 This MOU constitutes the entire understanding between the parties, with respect to the subject matter herein.
MOU 19 Agreement NTD Prop A
MOUPAIWECO21000
6.1 The MOU shall not he amended, nor any provisions or breach hereof waived, except in writing signed by the parties who agreed to the original MOU or the same level of authority.
ARTICLE 7. CONTACT INFORMATION
7.0 LACMTA's Address:
Los Angeles County Metropolitan Transportation Authority One Gateway Plaza
Los Angeles, CA 90012
Attention: Chelsea Meister (99-4-3)
7.1 City's Address:
West Covina
1444 W. Garvey Ave. South
West Covina,CA 91790
Attn: Kelly McDonald
[email protected]
MOU 19 Agreement NTD Prop A
MOUPAIWECO21000
IN WITNESS WHEREOF, the City and LACMTA have caused this MOU to he executed by their duly authorized representatives on the date noted below:
CITY:
City of West Covina
Mayor/City Manager
Date:
Los Angeles County Metropolitan
Transportation Authority
Rv
STEPHANIE N. WIGGINS
Chief Executive Officer
Date:
APPROVED AS TO FORM: APPROVED AS TO FORM:
Legal Counsel
Date:
RODRIGO A. CASTRO-SILVA
County Counsel
Date:
Deputy
MOU 19 Agreement NTD Prop A
ATTACHMENTA
LACMTA Voluntary NTD Reporting Program for FY19
Using FY21 FTA Formula Programs Apportionment Data Values Jurisdiction
MODE
Number of
Vehicles in
Operation
Total Vehicle
Revenue Miles
$ from VRM
Tier 11
Operator
Deduction
CARES
Allocation
Amount
Total
($)Due to
Jurisdictio
Alhambra
MB
9 163,365 70,905.34
8 105,693 45,873.95
5 12,365 5,366.78
6 93,057 40,389.54
6 197,853 85,874.17
2 35,944 15,600.78
1 33,682 14,619.00
5 9,571 4,154.10
3 12,288 5,333.36
2 70,606 30,645.13
2 24,073 10,448.41
3 98,467 42,737.65
3 48,214 20,926.33
14 304,648 132,226.42 (19,585)
11 107,286 46,565.36
1 14,932 6,480.94
7 341,180 148,082.41
8 94,528 41,028.00
5 175,292 76,082.02
10 62,137 26,969.33
5 129,101 56,033.73
2 23,215 10,076.01
4 61,104 26,520.98
1 34,209 14,847.74
5 21,369 9,274.79
7 118,397 51,387.87
16 84,689 36,757.58
2 59,411 25,786.17
7 218,362 94,775.69
6 79,558 34,530.57
3 79,982 34,714.60
10 100,427 43,588.35
5 146,581 63,620.58
13 103,002 44,705.97
1 38,830 16,853.39
6 245,575 106,586.96
7 71,025 30,826.99
1 43,730 18,980.14
1 35,115 15,240.97
2 82,222 35,686.83
4 201,891 87,626.78
1 36,503 15,843.40
28,372 12,314.30
2 55,886 24,256.21
12 72,437 31,439.84
2 78,009 33,858.26
4 135,363 58,751.62
9 8,341 3,620.25
4 49,661 21,554.37
2 32,141 13,950.16
2 24,921 10,816.47
6 216,113 93,799.56
3 24,613 10,682.78
3 20,407 8,857.25
2 116,781 50,686.48
3 42,075 18,261.82
2 Pmr 21,042 9,132.86
5 165,760 71,944.84
9 183,856 79,799.05
5 35,287 15,315.62
4 164,469 71,384.51
4 60,810 26,393.37
4 104,163 45,210
55,520
126,425
Alhambra
DR
45,874
Artesia
DR (DT)
2,552
7,918
Azusa
DR
19,202
59,592
Baldwin Park
MB
48,244
134,118
Baldwin Park
DR
15,601
Bell
MB
11,416
26,035
Bell
DT
4,154
Bell
DR
5,333
Bellflower
MB
30,268
60,913
Bellflower
DR
10,448
Bell Gardens
MB
19,537
62,275
Bell Gardens
DR
54,053
25,220
20,926
Burbank
MB
166,694
Calabasas
MB
71,785
Calabasas
DR
6,481
Carson
Carson
MB
DT
89,908
237,990
41,028
Cerritos
Cerritos
MB
DR
48,993
125,075
26,969
Compton
Compton
MB
DR
26,640
82,674
10,076
Covina
Cudahy
DR
MB
12,609
39,130
11,468
26,316
Cudahy
Downey
DT
MB
9,275
41,408
92,796
Downey
DR
36,758
Duarte
MB
12,259
38,046
El Monte
MB
61,476
156,251
El Monte
DR
34,531
Glendora
MB
37,227
71,942
Glendora
DR
43,588
Huntington Park
MB
51,501
115,122
Huntington Park
DT
44,706
LACDPWAvocado
MB
8,013
24,866
LACDPWELA
LACDPWELA
MB
DR
65,330
171,917
30,827
LACDPWEast Valinda
LACDPWKing Medical
MB
MB
9,024
28,004
7,246
22,487
LACDPWWillowbrook Shuttle
LACDPWS.Whittier
MB
MB
16,966
52,653
41,660
129,287
LACDPWAthens
LACDPWLennox
MB
MB
7,532
23,376
5,855
18,169
LACDPWFloranceFirestone
Lakewood
MB
DR
11,532
35,788
14,947
46,387
Lawndale
MB
16,097
49,955
Lynwood
MB
27,932
86,684
Malibu
DT
1,721
5,341
ManhattemBeach
Maywood
DR
MB
10,248
31,802
11,775
25,725
Maywood
DR
10,816
MontereyPark
MB
49,674
143,473
MontereyPark
DR
10,683
Pico Rivera
Rosemead
DR
MB
4,211
13,068
36,069
86,755
Rosemead
Santa Fe Springs
DR
DR
18,262
4,342
13,475
South Gate
MB
72,143
144,088
South Gate
DT
79,799
South Pasadena
DR
7,281
22,597
WestCovina
MB
46,486
117,871
WestCovina
DR
26,393
West Holl cod
IMB
23,765
68,975
Total
307 5,555,823 2,411,395
(19,585)
3,527,393