AGENDA ITEM NO.7
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: September 20, 2022
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF 2020 STATE HOMELAND SECURITY PROGRAM GRANT RECOMMENDATION:
It is recommended that the City Council take the following actions:
1. Accept and appropriate the reimbursable 2020 State Homeland Security Grant totaling $67,518 in expenditures and revenues, and authorize the City Manager to execute all related agreements, in such form as approved by the City Attorney; and
2. Adopt the attached resolution authorizing the necessary budget amendment:
RESOLUTION NO. 2022-92 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (2020 STATE HOMELAND
SECURITY PROGRAM GRANT)
BACKGROUND:
The State Homeland Security Program (SHSP) grant is a homeland security grant of federal origin that passes through the State Department of Homeland Security and then through the Los Angeles County Operational Area. In late 2019, the West Covina Police Department applied for funds under the 2020 SHSP grant for radio equipment for dispatchers. Ultimately, grant funds totaling $67,518 were awarded —see Attachment No. 1.
DISCUSSION:
There are strict financial requirements associated with these grant funds. The funds can only be used for specific items approved by the grantors, and all purchases/projects must be completed by May 2023.
Additionally, this is a reimbursable grant, which means that the City Council must first appropriate funds before City staff can complete the purchases and submit for reimbursement. With all reimbursable grants, the City (General Fund) fronts the money for the purchases until the grant reimbursement funds are received —at that time, all transactions are recorded to the grant. There is ultimately no burden on the City General Fund.
LEGAL REVIEW:
The City Attorney's Office has reviewed the resolution and approved it as to form.
Prepared by: Alex B. Houston, Police Administrative Services Manager Additional Approval: Richard Bell, Chief of Police
Additional Approval: Stephanie Sikkema, Finance Director Fiscal Impact
FISCAL IMPACT:
The City will receive $67,518 in 2020 State Homeland Security Grant Program funds for the items discussed above, which have been specifically approved by the federal government and County Operational Area. As detailed in the attached budget amendment, Staff is recommending expenditure and revenue appropriations of that amount in Fund 218. There is no match requirement, and when all grant purchases and reimbursements are complete, there will ultimately be no impact on the City General Fund.
Fund No. 218
FY2022-23 Budget
Proposed
Amendment
Amended Budget
Revenue
$0
$67,518
$67,518
Expenditures
$0
$67,518
$67,518
Revenue Less
Expenditures
$0
$0
$0
Attachments
Attachment No. 1 - 2020 SHSP Funding West Covina
Attachment No. 2 - Resolution 2022-92 with Exhibit A
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Achieve Fiscal Sustainability and Financial Stability
City of West Covina
FY 2020 State Home Security Program (SHSP) Projects
Grant Suba.rd: 2020-0095
Cal OES ID: 037-MO
ATTACHMENT NO.1
POP Start Date 9/1121120
POP End Date 5/31/2023
Equipment Description (Include Quantity)
AEL #
AEL Title
Funding Source
Discipline
Solution Area Sub
Deployable /
Noncompetitive
Procurement over
Hold
Budgeted Cost
Project
No.
is
Category
Shareable
$250Kis
Trigger
4 (four) P25 compliant Dispatch base
Interoperable
6.13 consolefte radios for interagency
06CP-01-BASE
Radio, mobile
HSGP-SHSP
LE
Communications
Deployable
No
No Hold
$ 67,518
communications.
Equipment
Indicated
ATTACHMENT NO.2
RESOLUTION NO.2022-92
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING
JULY 1, 2022 AND ENDING JUNE 30, 2023 (2020 STATE
HOMELAND SECURITY PROGRAM GRANT)
WHEREAS, on April 19, 2022, the City Manager presented to the City Council a proposed budget for Fiscal Year 2022-23 in compliance with Section 2-151(m) of the West Covina Municipal Code; and
WHEREAS, following the initial presentation of the proposed budget for Fiscal Year 2022- 23, the City held meetings and community workshops and conducted an online budget survey in order to solicit input from the public regarding the proposed budget; and WHEREAS, on June 7, 2022, the City Council adopted a budget for the 2022-2023 Fiscal Year; and
WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS:
SECTION 1. The City Council hereby approves Budget Amendment No. 2023-004, attached hereto as Exhibit A, for Fiscal Year 2022-23.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.
APPROVED AND ADOPTED this 20th day of September, 2022.
APPROVED AS TO FORM
Thomas P. Duarte
City Attorney
Dario Castellanos
Mayor
ATTEST
Lisa Sherrick
Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2022-92 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 20th day of September, 2022, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Lisa Sherrick
Assistant City Clerk
Exhibit A
City of West Covina
Fiscal Year 2022-23
Budget Amendment No. 2023-004
SHSP Grant
Current Proposed Amended
Fund Name (No.) Budget Amendment Budget
Homeland Security Grant (No. 218)
Revenue 67,518 67,518
Expenditures 67,518 67,518
Revenue less Expenditures $ $ - $ -