AGENDA ITEM NO. 1
AGENDA STAFF REPORT
City of West Covina I Office of the City Manager
DATE: October 4, 2022
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF APPROVAL OF THE SEPTEMBER 20, 2022, CITY
COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES AND THE SEPTEMBER 20, 2022, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES.
RECOMMENDATION:
It is recommended that the City Council approve the September 20, 2022, Closed Session Meeting Minutes and the September 20, 2022 Regular Session Meeting Minutes.
DISCUSSION:
That the City Council adopt the attached minutes.
Prepared by: Lisa Sherrick; Assistant City Clerk
Attachments
Attachment No. 1 - 9/20/2022 Closed Session Minutes Draft Attachment No. 2 - 9/20/2022 Regular Session Minutes Draft CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness
9/20/2022 Closed Session Minutes Draft
Attachment No. 1
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
SEPTEMBER 20, 2022, 6:00 PM
REGULAR MEETING -CLOSED SESSION
MANAGEMENT RESOURCE CENTER 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Dario Castellanos
Mayor Pro Tern Rosario Diaz
Councilwoman Letty Lopez-Viado
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Closed Session Meeting was called to order by Mayor Castellanos on Tuesday, September 20, 2022 at 6:00 p.m., in the Management Resource Center on the 3rd Floor, 1444 West Garvey Avenue South, West Covina, California
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Council Members
Present: Council Members Tony Wu, Brian Tabatabai, Letty Lopez-Viado, Mayor Pro Tern Diaz, Mayor Castellanos
Council Members
Absent: None
City Staff: David Carmany City Manager, Thomas Duarte City Attorney, Roxanne Lerma Assistant City Manager, Melissa Ballard Deputy City Attorney (Jones and Mayer) Page #1
9/20/2022 Closed Session Minutes Draft Attachment No. 1
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
Armando Herman
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION - Pursuant to Government Code § 54956.9(d)(1)
1.City of West Covina v. West Covina Restaurant Group, Inc. dba Gaucho Grill, et al. (Los Angeles County Superior Court Case No. 20PSCV00548)
2.John Blanco v. Officer Huynh, City of West Covina, West Covina Police Department (Los Angeles Superior Court Case No. 20STCV17723)
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
Page #2
9/20/2022 Closed Session Minutes Draft
Attachment No. 1
ADJOURNMENT
A motion to adjourn the Closed Session Meeting was made by Mayor Castellanos and the meeting was adjourned at 6:40 pm. The next regularly scheduled Closed Session City Council Meeting will be held on Tuesday October 04, 2022 at 6:00 p.m. in the Management Resource Center, 3'd Floor, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Dario Castellanos
Mayor
Page #3
Attachment No. 2
9/20/2022 Reqular Session Minutes Draft
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
SEPTEMBER 20, 2022, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Dario Castellanos
Mayor Pro Tern Rosario Diaz
Councilwoman Letty Lopez-Viado
Councilmember Brian Tabatabai
Councilman Tony Wu
MINUTES
CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Dario Castellanos on Tuesday, September 20, 2022 at 7:01 p.m., in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California
INVOCATION
Led by Pastor Jillian Lutes from West Covina Hills Seventh-Day Adventist Church
PLEDGE OF ALLEGIANCE
Led by Councilman Wu
ROLL CALL
Present: Council Members Tony Wu, Brian Tabatabai, Letty Lopez-Viado, Mayor Pro Tern Diaz, Mayor Castellanos.
Page #1
9/20/2022 Regular Session Minutes Draft Attachment No. 2 Council Members
Absent: None
City Staff: David Carmany City Manager, Tom Duarte City Attorney, Lisa Sherrick Assistant City Clerk; other City staff presented reports and responded to questions as indicated in the minutes.
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION - Pursuant to Government Code § 54956.9(d)(1)
1.City of West Covina v. West Covina Restaurant Group, Inc. dba Gaucho Grill, et al. (Los Angeles County Superior Court Case No. 20PSCV00548)
2.John Blanco v. Officer Huynh, City of West Covina, West Covina Police Department (Los Angeles Superior Court Case No. 20STCV17723)
2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Carmany, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non -Sworn
• W.C. Police Officers' Association
• W.C. Firefighters' Management Assoc.
• W.C. Firefighters' Association, I.A.F.F., Local 3226
• General Employees
• Mid -Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads
REPORTING OUT FROM CLOSED SESSION
City Attorney Tom Duarte reported that no reportable action was taken during the Closed Session Meeting.
PRESENTATIONS
None
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Kathy Novarro
Rosa L. Rios
Angie Gillingham
Page #2
9/20/2022 Regular Session Minutes Draft
Attachment No. 2
Armando Herman
Mike Greenspan
Elsie Messman
Ralph Beltran
John Shewmaker
R. Robinson
Sarah Love
CITY MANAGER'S REPORT
Presentation given by City Manager David Carmany.
CONSENT CALENDAR
ACTION: Motion by Mayor Pro Tem Diaz, Second by Councilwoman Lopez-Viado 5-0 to:
Approve Consent Calendar Items 1-8.
ACTION: Motion by Councilwoman Lopez-Viado, Second by Mayor Pro Tem Diaz 4-1 (No:
Tabatabai) to: Approve Consent Calendar Item 9.(Item 9 was pulled for discussion by Councilmember Tabatabai).
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1) CONSIDERATION OF APPROVAL OF THE SEPTEMBER 6, 2022, CITY
COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES AND THE SEPTEMBER 6, 2022, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES.
Carried 5-0 to: approve the September 6, 2022, Closed Session Meeting Minutes and the September 6, 2022 Regular Session Meeting Minutes.
CITY MANAGER'S OFFICE
2) CONSIDERATION OF RESOLUTION NO. 2022-96 DETERMINING THERE IS A
NEED TO CONTINUE THE LOCAL EMERGENCY
Carried 5-0 to: to adopt the following Resolution:
RESOLUTION NO. 2022-96 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, DETERMINING THE NEED TO
FURTHER CONTINUE THE LOCAL EMERGENCY PROCLAIMED ON MARCH 16, 2020, AND PREVIOUSLY CONTINUED ON APRIL 7, 2020, MAY 5, 2020, JUNE 23, 2020, JULY 21, 2020, AUGUST 18, 2020, SEPTEMBER 15, 2020, OCTOBER 6, 2020, OCTOBER 20, 2020, NOVEMBER 17, 2020, DECEMBER 1, 2020, JANUARY 19, 2021, FEBRUARY 16, 2021, MARCH 16, 2021, APRIL 6, 2021, MAY 4, 2021, JUNE 1, 2021, JUNE 15, 2021, JULY 6, 2021, JULY 20, 2021, AUGUST 17, 2021, SEPTEMBER 7, 2021, OCTOBER 5, 2021, NOVEMBER 2, 2021, DECEMBER 7, 2021, JANUARY 4, 2022, FEBRUARY 1, 2022, MARCH 1, 2022, APRIL 5, 2022, MAY 3, 2022, JUNE 7, 2022, JULY 5, 2022, JULY 19, 2022 AND AUGUST 16, 2022.
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9/20/2022 Regular Session Minutes Draft
Attachment No. 2
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3) CONSIDERATION OF NOTICE OF COMPLETION FOR INSTALLATION OF
RUBBERIZED PLAYGROUND SURFACING AT PALMVIEW, AROMA &
WALMERADO PARKS — PROJECT NO. 21005
Carried 5-0 to: adopt the take the following actions:
1. Accept project completion for the Palmview, Aroma & Walmerado Parks Rubberized Safety Surfacing (PIP) Installation project (Project No. 21005) as performed by R.E. Schultz Construction, Inc., with a final contract amount of $439,584.50;and
2. Authorize the recordation of Notice of Completion with the Los Angeles County Recorder and the release of retention funds 35 days thereafter.
FINANCE DEPARTMENT
4) CONSIDERATION OF AN ORDINANCE AMENDING PURCHASING PROCEDURES Carried 5-0 to: introduce for first reading, by title only, further reading waived, the following ordinance:
ORDINANCE NO. 2501 — AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING ARTICLE VII
(PURCHASES AND SALES) OF CHAPTER 2 (ADMINISTRATION) OF THE
WEST COVINA MUNICIPAL CODE
HUMAN RESOURCES/RISK MANAGEMENT
5) CONSIDERATION OF A RESOLUTION OF THE CITY COUNCIL, APPROVING THE
ICMA RETIREMENT CORPORATION GOVERNMENTAL PURCHASE PLAN & TRUST
AND AUTHORIZING THE FINANCE DIRECTOR TO SERVE AS COORDINATOR FOR
THE PLAN
Carried 5-0 to: approve and adopt the following resolution:
RESOLUTION NO. 2022-94 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE ICMA
RETIREMENT CORPORATION GOVERNMENTAL PURCHASE PLAN &
TRUST AND AUTHORIZING THE FINANCE DIRECTOR TO SERVE AS
COORDINATOR FOR THE PLAN
POLICE DEPARTMENT
6) CONSIDERATION OF 2022-23 OFFICE OF TRAFFIC SAFETY (OTS) GRANT Carried 5-0 to: take the following actions:
Accept the 2022-23 Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) reimbursable grant (#PT23197), and authorize the City Manager, or his designee, to execute all grant related documents, in such form as approved Page #4
9/20/2022 Regular Session Minutes Draft
Attachment No. 2
by the City Attorney; and
2. Adopt the attached resolution authorizing the necessary budget amendments:
RESOLUTION NO. 2022-93 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (2022-23 OFFICE OF TRAFFIC SAFETY GRANT) 7) CONSIDERATION OF JOB DESCRIPTION AND SALARY GRADE FOR POLICE
BACKGROUND INVESTIGATOR
Carried 5-0 to: adopt the take the following actions:
1. Accept and appropriate the reimbursable 2020 State Homeland Security Grant totaling $67,518 in expenditures and revenues, and authorize the City Manager, to execute all related agreements, in such form as approved by the City Attorney; and
2. Adopt the attached resolution authorizing the necessary budget amendments:
RESOLUTION NO. 2022-92 — A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (2020 STATE HOMELAND SECURITY PROGRAM GRANT)
PUBLIC SERVICES
8) CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING WITH THE LOS
ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY
(LACMTA) FOR COLLECTING AND REPORTING DATA FOR THE NATIONAL
TRANSIT DATA BASE
Carried 5-0 to: authorize the City Manager to enter into a Memorandum of Understanding (MOU) with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for collecting and reporting data for the National Transit Database. 9) CONSIDERATION OF AGREEMENTS WITH UBER TECHNOLOGIES, INC., TO
IMPLEMENT AN ON -DEMAND RIDE HAILING PILOT PROGRAM
Carried 4-1 (No: Tabatabai) to: take the following actions:
1. Authorize the City Manager to enter into agreements with Uber Technologies, Inc. (Uber), to implement a pilot on -demand ride hailing program, in substantially the form as attached and in such final form as approved by the City Attorney;
2. Authorize the City Manager to negotiate and execute all other necessary documents, in such form as approved by the City Attorney, to carry out the City Council's direction; and
3. Determine that compliance with bidding requirements and procedures is inefficient and not in the best interest of the City in connection with implementing a pilot on - demand ride hailing program with Uber, in accordance with West Covina Municipal Page #5
9/20/2022 Regular Session Minutes Draft
Attachment No. 2
Code Section 2-3350).
END OF CONSENT CALENDAR
DEPARTMENTAL REGULAR MATTERS
PUBLIC SERVICES
10) TRANSIT SERVICE EVALUATION
ACTION: Motion by Councilman Wu, Second by Mayor Castellanos 5-0 to:
implement the following given direction relative to a preferred transit service package:
1. Change the distance that Dial -a -ride will travel outside of city limits.
2. Staff is to expand the transit survey to allow engagement from the school districts.
3. Staff is to request that a staff member be present on bus routes to conduct in -person surveys of the student bus goers.
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION None
CITY COUNCIL COMMENTS
Councilman Wu thanked staff and the mayor for the recent State of the City.
ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Castellanos, and the meeting was adjourned at 8:52 p.m. The next regularly scheduled Regular City Council Meeting will be held on Tuesday October 04, 2022 at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Dario Castellanos
Mayor
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