Agenda packet — West Covina City Council, April 18, 2023 (part 1 of 2)

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
APRIL 18, 2023, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Rosario Diaz
Mayor Pro Tem Brian Tabatabai
Councilman Tony Wu
Councilwoman Letty Lopez-Viado
Councilman Ollie Cantos
Please turn off all cell phones and other electronic devices prior to entering the Council Chambers

AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk’s Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours.

NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary.

PUBLIC COMMENTS

ADDRESSING THE CITY COUNCIL
(Per WCMC 2-48, Ordinance No. 2150)
Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk.

Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to five (5) minutes per speaker.

Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded.

Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.

RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda.

AGENDA
AGENDA

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY

TUESDAY APRIL 18, 2023, 7:00 PM

REGULAR MEETING

INVOCATION
Led by Pastor Samuel Martinez with Amazing Love Ministries

PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tem Tabatabai

ROLL CALL

REPORTING OUT FROM CLOSED SESSION

PRESENTATIONS
Proclamation Honoring Arbor Day
Celebrating Autism Awareness Month
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.

CITY MANAGER'S REPORT
City Manager's report on current City projects.

CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote.

There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action.

APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE APRIL 4, 2023, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES. THE REGULAR CLOSED SESSION MEETING WAS CANCELED.

It is recommended that the City Council approve the April 4, 2023, Regular Session Meeting Minutes.

CITY MANAGER'S OFFICE
2) CONSIDERATION OF RESOLUTION NO. 2023-24 TERMINATING THE LOCAL

EMERGENCY RELATED TO SEVERE WINTER STORMS
Staff recommends that the City Council adopt the following resolution:

Staff recommends that the City Council adopt the following resolution:

RESOLUTION NO. 2023-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, PROCLAIMING THE TERMINATION OF THE LOCAL EMERGENCY PROCLAIMED ON JANUARY 11, 2023 RELATED TO SEVERE

WINTER STORMS

COMMUNITY DEVELOPMENT
3) CONSIDERATION OF IMPLEMENTATION OF WEEKLY STREET SWEEPING PROGRAM, INCLUDING THE POSTING AND ENFORCEMENT OF "NO PARKING STREET SWEEPING" SIGNS.

It is recommenced that the City Council 1) receive and file report regarding implementation of weekly street sweeping program and 2) encourage broad public dissemination of this topic, directing that a community outreach forum be held to solicit public comments. 4) CONSIDERATION OF AN AMENDMENT TO THE PROFESSIONAL SERVICES

AGREEMENT WITH JHD PLANNING LLC FOR THE PREPARATION OF THE GENERAL

PLAN HOUSING ELEMENT UPDATE
It is recommended that the City Council:

Authorize the City Manager to execute the Fourth Amendment to the Professional Services Agreement with JHD Planning, LLC, increasing JHD Planning, LLC's maximum compensation to $109,800, to provide consulting services associated with updating the Housing Element of the General Plan.

1. Authorize the City Manager to execute any future amendments to the Agreement, provided that JHD Planning, LLC's total compensation does not exceed $200,000.

2. 5) CONSIDERATION OF MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES OF

WEST COVINA AND COVINA FOR THE CONSTRUCTION OF THE WORKMAN AVENUE

REHABILITATION PROJECT
It is recommended that the City Council approve the following:

Authorize the City Manager to negotiate and execute a Memorandum of Understanding (MOU) with the City of Covina for the Workman Avenue Rehabilitation Project in the amount of $70,688.00, in such final form as approved by the City Attorney;

1. 2. Authorize the City Manager to amend the MOU up to ten (10%) percent;

3. Adopt the following resolution:

RESOLUTION NO. 2023-21 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (WORKMAN AVE REHAB AT CITRUS)
6) CONSIDERATION OF CONSTRUCTION AGREEMENT FOR FY 2022-23 RESIDENTIAL STREETS REHABILITATION PROGRAM - PROJECT NO. 23014
It is recommended that the City Council take the following actions:

Award the construction agreement for the FY 2022-23 Residential Streets Rehabilitation Program (Project No. 23014) to Vance Corporation as the lowest responsible bidder;

1. Authorize the City Manager to negotiate and execute an agreement with Vance Corporation for $2,958,945.00, in substantially the form as attached and in such final form as approved by the City Attorney;

2. Authorize the City Manager to negotiate and execute any amendments up to 15% of the awarded contract amount;

3. Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15302 (Replacement or Reconstruction); and

4. 5. Adopt the following resolution:

RESOLUTION NO. 2023-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (FY 2022-23 RESIDENTIAL STREETS REHABILITATION PROGRAM)

FINANCE DEPARTMENT
7) CONSIDERATION OF RESOLUTION 2023-20 – AMENDING THE THRESHOLDS FOR

SMALL, INFORMAL AND FORMAL PROCUREMENTS AND ESTABLISHING THE

APPROVAL REQUIREMENTS FOR THE SALE, EXCHANGE, DISPOSAL, OR DONATION

OF SURPLUS OF EQUIPMENT AND SUPPLIES
It is recommended that the City Council review and approve the following Resolution:

RESOLUTION NO. 2023-20 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, ESTABLISHING REVISED THRESHOLDS FOR

SMALL, INFORMAL AND FORMAL PROCUREMENTS IN ACCORDANCE WITH SECTION 2-328 OF DIVISION 2 OF ARTICLE VII OF CHAPTER 2 OF THE WEST

COVINA MUNICIPAL CODE AND ESTABLISHING THE APPROVAL REQUIREMENTS

FOR THE SALE, EXCHANGE, DISPOSAL, OR DONATION OF SURPLUS SUPPLIES AND EQUIPMENT IN ACCORDANCE WITH SECTION 2-336 OF DIVISION 2 OF ARTICLE VII OF CHAPTER 2 OF THE WEST COVINA MUNICIPAL CODE 8) PURCHASING REPORT AND REJECTION OF BIDS AND REQUESTS FOR PROPOSALS It is recommended that the City Council take the following actions:

1. Receive and file the Purchasing Report for July 1, 2022 through March 31, 2023; and

2. Reject the unawarded bids and requests for proposals detailed within the staff report.

FIRE DEPARTMENT
9) CONSIDERATION OF PROCUREMENT OF FIRE DEPARTMENT EQUIPMENT It is recommended that the City Council take the following actions:

In accordance with Section 2-335 (11) of the West Covina Municipal Code, ratify the suspension of normal bidding or purchasing and procurement requirements in connection with the emergency purchase of one ambulance from Republic EVS in the amount of $352,014.66 due to equipment breakdown requiring immediate purchase in order to protect the public health, welfare, and safety;

1. Authorize the City Manager to negotiate and execute any and all documents to acquire two additional new ambulances within the remaining project budget (Project No. 22022, New Ambulances);

2. In accordance with Section 2-335 (10) of the West Covina Municipal Code, find that compliance with the City's bidding requirements and procedures may be impractical and not in the best interest of the City in connection with the procurement of two new ambulances due to the limited stock and availability; and

3. 4. Adopt the following resolution:

RESOLUTION NO. 2023-22 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (FIRE

EQUIPMENT)

END OF CONSENT CALENDAR

DEPARTMENTAL REGULAR MATTERS

CITY CLERK'S OFFICE
10) CONSIDERATION OF APPOINTMENTS TO THE AUDIT COMMITTEE It is recommended that the City Council appoint three Committee Members to the City's Audit Committee to each serve a two-year term.

FINANCE DEPARTMENT
11) PROPOSED FISCAL YEAR 2023-24 OPERATING AND CAPITAL IMPROVEMENT

PROGRAM BUDGET
It is recommended that City Council:

Receive and file the Proposed Fiscal Year 2023-24 Operating and Capital Improvement Program Budget;

1. Direct that the proposed budget be publicly disseminated, including at community budget workshops on April 26, 2023 and May 1, 2023; and

2. 3. Schedule it for consideration at the June 6, 2023 City Council meeting.

MAYOR/COUNCILMEMBERS REPORTS
AB 1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.)

CITY COUNCIL COMMENTS

ADJOURNMENT
Next Tentative City Council Meeting
Regular Meeting May 2, 2023 7:00 PM

RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:

Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.

Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. a.
b. The city council may establish a limit on the duration of oral communications.

All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. c.

The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.
d.

Sec. 2-50. Decorum--Required.

While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. a.

Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting.

For the purposes of this code, “willfully disrupt” includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law:
a. Addressing the Mayor and City Council without first being recognized. b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. c. Repetitiously addressing the same subject.
d. Failing to relinquish the podium when directed to do so.

From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member. e.

As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section. f.
b.

If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional.

Sec. 2-52. Persons authorized to be within council area.

No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council.

The following are excerpts from the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.

AGENDA ITEM NO. 1

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: April 18, 2023
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF APPROVAL OF THE APRIL 4, 2023, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES. THE REGULAR CLOSED SESSION MEETING WAS CANCELED.

RECOMMENDATION:

It is recommended that the City Council approve the April 4, 2023, Regular Session Meeting Minutes.

DISCUSSION:

That the City Council adopt the attached minutes.

Prepared by: Lisa Sherrick; Assistant City Clerk
Attachments
Attachment No. 1 - 4/4/2023 Regular Session Minutes Draft CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness ATTACHMENT NO. 1

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
APRIL 4, 2023, 7:00 PM

REGULAR MEETING

CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Rosario Diaz
Mayor Pro Tem Brian Tabatabai
Councilman Tony Wu
Councilwoman Letty Lopez-Viado
Councilman Ollie Cantos

MINUTES

CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Rosario Diaz on Tuesday, April 4, 2023, at 7:00 p.m., in the Management Resource Center Conference Room Chambers, 1444 West Garvey Avenue South, West Covina, California

ROLL CALL
Council Members

Present: Council Members Tony Wu, Letty Lopez-Viado, Ollie Cantos, Mayor Pro Tem Brian Tabatabai, Mayor Rosario Diaz.

Council Members

Absent: None
ATTACHMENT NO. 1
City Staff: David Carmany City Manager, Paulina Morales Assistant City Manager, Tom Duarte City Attorney; other City staff presented reports and responded to questions as indicated in the minutes.

INVOCATION
Led by Pastor Mason Okubo from Immanuel First Lutheran Church

PLEDGE OF ALLEGIANCE
Led by Councilman Wu

ROLL CALL

REPORTING OUT FROM CLOSED SESSION
Closed Session for April 4, 2023, was cancelled.

PRESENTATIONS
• Proclamation For One Legacy and Declaring April Donate Life Month. • Proclamation Declaring Public Safety Telecommunication Week - April 9, 2023 - April 15, 2023.

ORAL COMMUNICATIONS - Five (5) minutes per speaker
Frances Fong
Armando Herman
John Shewmaker
R. Robinson
Tom Vogel
Jose Amador
Jerri Potras
David Schwartz
Jim Grivich
Steve Bennett
Mr. G

CITY MANAGER'S REPORT
City Manager's report on current City projects.

CONSENT CALENDAR
ACTION: Motion by Councilwoman Lopez-Viado, Second by Councilman Wu 5-0 to: Approve Consent Calendar Items 1, 2, 4.

ACTION: Motion by Councilman Wu, Second by Councilwoman Lopez-Viado 5-0 to: Approve Consent Calendar Item 3 (This item was pulled for discussion by Councilman Cantos).

ATTACHMENT NO. 1
ACTION: Motion by Councilman Wu, Second by Councilwoman Lopez-Viado 5-0 to: Approve Consent Calendar Item 5 (This item was pulled for discussion by Councilman Wu).

APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE MARCH 21, 2023, CITY

COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING
MINUTES AND THE MARCH 21, 2023, CITY COUNCIL/SUCCESSOR
AGENCY REGULAR SESSION MEETING MINUTES.

Carried 5-0 to: It is recommended that the City Council approve the March 21, 2023, Closed Session Meeting Minutes and the March 21, 2023, Regular Session Meeting Minutes with the following correction:

That the minutes reflect that the public was allowed three (3) minutes to speak at the March 21, 2023, Regular Session Council Meeting.

COMMUNITY DEVELOPMENT
2) CONSIDERATION OF THE GENERAL PLAN ANNUAL REPORT FOR
2022.

Carried 5-0 to: It is recommended that the City Council receive and file the staff report.

FINANCE DEPARTMENT
3) CONSIDERATION OF LONG-RANGE FINANCIAL FORECAST FOR
FISCAL YEARS ENDING 2024-2028

Carried 5-0 to: It is recommended that the City Council receive and file the Long-Range Financial Forecast for fiscal years ending 2024-2028.

FIRE DEPARTMENT
4) CONSIDERATION OF AN AGREEMENT BETWEEN RANCHO

SANTIAGO COMMUNITY COLLEGE AND THE CITY OF WEST
ATTACHMENT NO. 1
COVINA
Carried 5-0 to: It is recommended that the City Council:

1. Ratify the Inter-Agency Instructional Services Agreement between the City and Rancho Santiago Community College
District (Santa Ana College) for Fire Department training costs.

2. Authorize the City Manager to execute future amendments to the Agreement.

PUBLIC SERVICES
5) CONSIDERATION OF EXTENSION TO THE AGREEMENT WITH LOS

ANGELES CENTERS FOR ALCOHOL AND DRUG ABUSE (LA CADA)

HOMELESS SERVICES

Carried 5-0 to: It is recommended that the City Council:

1. Approve a one-year extension to the agreement with the Los Angeles Centers for Alcohol and Drug Abuse (LA CADA).

2. Authorize the City Manager to negotiate and execute any necessary documents, including an amendment to the
agreement with LA CADA, in such final form as approved by the City Attorney, to carry out the City Council's direction.

3. Additionally, Council asked staff to partner regionally.

END OF CONSENT CALENDAR

HEARINGS

PUBLIC HEARINGS
6) CONSIDERATION OF AN EXTENSION OF AN INTERIM URGENCY
ORDINANCE ESTABLISHING A MORATORIUM ON NEW DRIVETHROUGH FOOD ESTABLISHMENTS CITYWIDE

Public Comments in Favor
Mr. G
Mario Sobalvarro
Keisha Blackshear
Public Comments Neither in Favor nor Opposed
R. Robinson
ATTACHMENT NO. 1
Armando Herman
Public Comments in Opposition
None
---End of Public Comment---
ACTION: Motion by Councilman Wu, Second by Councilman
Cantos 5-0: conduct a public hearing and adopt of the following ordinance by a 4/5 vote:

URGENCY ORDINANCE NO. 2514 - AN EXTENSION OF
URGENCY ORDINANCE NO. 2512, AN INTERIM URGENCY

ORDINANCE OF THE CITY COUNCIL OF WEST COVINA,

CALIFORNIA, ENACTED PURSUANT TO CALIFORNIA
GOVERNMENT CODE SECTION 65858 ESTABLISHING A 45-

DAY TEMPORARY MORATORIUM ON THE REVIEW AND

APPROVAL OF DRIVE-THROUGH RESTAURANTS/FOOD

ESTABLISHMENTS WITHIN CITY LIMITS DURING THE
PENDENCY OF THE CITY’S REVIEW AND ADOPTION OF

PERMANENT ZONING REGULATIONS AND OBJECTIVE

STANDARDS FOR SUCH USES AND DECLARING URGENCY
THEREOF, FOR A PERIOD OF 10 MONTHS AND 15 DAYS, AND

FINDING THE ORDINANCE IS EXEMPT FROM

ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA

ENVIRONMENTAL QUALITY ACT PURSUANT TO CEQA
GUIDELINES SECTION 15061(B)(3)

MAYOR/COUNCILMEMBERS REPORTS

CITY COUNCIL REQUESTS FOR REPORTS, STUDIES, OR INVESTIGATION The following requests by Council were made:
• Follow up verbally and in writing regarding the money for the sale of property at Cameron Park was placed in funds as required by City Ordinance. • Follow up with Caltrans regarding weeds along the 10 Freeway. • Request Caltrans to update sign on Vincent Ave stating West Covina, not Covina, next 5 exits.
• Overgrown weeds near the Nissan dealership
ATTACHMENT NO. 1

CITY COUNCIL COMMENTS
The following comments by Council were made:
• Council thanked staff for their effort on the Easter Eggstravaganza • San Gabriel Valley Council of Governments virtual meetings in the Community Room at City Hall regarding Homelessness Committee and Energy, Environmental and Natural Resources Committee on April 5, 2023. • Title IV was passed about 50 years ago, this pass Sunday was the most watched women’s event sporting event.
• San Gabriel Valley LGBTQ Center BBQ Event April 22, 2023. • Community Meeting with Mayor Pro Tem at Del Norte Park on April 15, 2023, from 10:00 A.M. – 12:00 P.M.

ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Diaz, and the meeting was adjourned at 10:10 p.m. The next regularly scheduled Regular City Council Meeting will be held on Tuesday, April 18, 2023, at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.

Submitted by:
____________________________
Lisa Sherrick
Assistant City Clerk
_______________________________
Rosario Diaz
Mayor
AGENDA ITEM NO. 2

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: April 18, 2023
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF RESOLUTION NO. 2023-24 TERMINATING THE LOCAL

EMERGENCY RELATED TO SEVERE WINTER STORMS
RECOMMENDATION:

Staff recommends that the City Council adopt the following resolution:

RESOLUTION NO. 2023-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, PROCLAIMING THE TERMINATION OF THE LOCAL EMERGENCY PROCLAIMED ON JANUARY 11, 2023 RELATED TO SEVERE WINTER STORMS BACKGROUND:

California experienced significant winter storms in January 2023.

On January 4, 2023, Governor Newsom proclaimed a state of emergency throughout California in order to support the ongoing response to the winter storms.

On January 8, 2023, President Biden declared that an emergency exists in the State of California and ordered Federal assistance to supplement State, tribal, and local response efforts due to the emergency conditions resulting from successive and severe winter storms, flooding, and mudslides beginning on January 8, 2023, and continuing.

On January 10, 2023, Los Angeles County proclaimed a local emergency due to the winter storms.

On January 11, 2023, the Acting City Manager, acting in the capacity of the City's Acting Director of Emergency Services, proclaimed a local emergency as authorized by Government Code section 8630 and West Covina Municipal Code section 8-7(a)(1) related to the severe winter storms.

The City Council ratified the local emergency proclamation on January 17, 2023 and previously continued the local emergency on February 21, 2023 and March 21, 2023.

Government Code Section 8630(d) requires the City Council to proclaim the termination of the local emergency at the earliest possible date that conditions warrant.

DISCUSSION:

The City has submitted its Proclamation of Local Emergency to the Governor's Office of Emergency Services (Cal OES) and request for state and federal assistance as a result of the severe winter storms.

Staff believes all claims for damages and requests for reimbursement have been received, such that it is no longer necessary to continue the local emergency. Therefore, staff recommends that the City Council adopt the proposed resolution to proclaim the termination of the local emergency.

LEGAL REVIEW:

The City Attorney’s Office has reviewed and approved the proposed resolution as to form.

OPTIONS:

The City Council has the following options:

1. Approve staff's recommendation; or

2. Provide alternative direction.

Prepared by: David Carmany, City Manager
Attachments
Attachment No. 1 - Resolution No. 2023-24
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Achieve Fiscal Sustainability and Financial Stability
Maintain Good Intergovernmental Relations
Enhance City Image and Effectiveness
ATTACHMENT NO. 1
RESOLUTION NO. 2023-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, PROCLAIMING THE

TERMINATION OF THE LOCAL EMERGENCY
PROCLAIMED ON JANUARY 11, 2023 RELATED TO

SEVERE WINTER STORMS
WHEREAS, the California Emergency Services Act (Government Code Section 8550 et seq.), authorizes the City Council, or an official designated by ordinance of the City Council, to proclaim a local emergency when the City is threatened by conditions of disaster or extreme peril to the safety of persons and property within the City that are, or are likely to be, beyond the control of the services, personnel, equipment, and facilities of the City; and
WHEREAS, if the City Council is not in session, West Covina Municipal Code Section 8-7 empowers the City Manager, as the Director of Emergency Services, to proclaim the existence or threatened existence of a local emergency when the City is affected or likely to be affected by a public calamity which is, or is likely to be, beyond the control of the services, personnel, equipment, and facilities of the City, requiring the combined forces of other political subdivisions to combat; and WHEREAS, in January 2023, as a result of a series of atmospheric river systems, the City of West Covina was impacted by high winds, substantial precipitation, and flooding; and
WHEREAS, on January 11, 2023, the Acting City Manager, as the City’s Acting Director of Emergency Services, proclaimed a local emergency as authorized by Government Code section 8630 and West Covina Municipal Code section 8-7(a)(1); and WHEREAS, on January 17, 2023, the City Council adopted Resolution No. 2023- 5, ratifying the Acting City Manager’s proclamation as required by Government Code section 8630(b) and West Covina Municipal Code section 8-7(a)(1); and WHEREAS, Section 8-7(a)(2) of the West Covina Municipal Code empowers the City Manager to request that the City Council review the need for continuing the local emergency at least once every 30 days until the City Council terminates the local emergency; and
WHEREAS, on February 21, 2023, the City Council adopted Resolution No. 2023- 17, determining there was a need to continue the local emergency; and WHEREAS, on March 21, 2023, the City Council adopted Resolution No. 2023- 19, determining there was a need to continue the local emergency; and WHEREAS, Government Code section 8630(d) requires the City Council to proclaim the termination of the local emergency at the earliest possible date that conditions warrant; and
WHEREAS, the City Council has determined that the conditions of extreme peril presented by the severe winter storms that occurred in January 2023 have been abated to such a degree as to warrant the termination of the local emergency.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby proclaims the termination of the local emergency that was declared on January 11, 2023 by the Acting City Manager, which was ratified by the City Council on January 17, 2023, relating to the severe winter storms that occurred in January 2023.

SECTION 2. This resolution shall be effective immediately upon adoption.

SECTION 3. The City Clerk shall certify to the passage and adoption of this resolution and enter it into the book of original resolutions.

APPROVED AND ADOPTED this 18th day of April, 2023.

Rosario Diaz
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-24 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 18th day of April, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
AGENDA ITEM NO. 3

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: April 18, 2023
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF IMPLEMENTATION OF WEEKLY STREET SWEEPING PROGRAM, INCLUDING THE POSTING AND ENFORCEMENT OF "NO PARKING STREET SWEEPING" SIGNS.

RECOMMENDATION:

BACKGROUND:

RATIONALE. It is generally recognized that it is the responsibility of municipal governments to keep the streets safe, attractive, and sanitary. For many years, street sweeping was done for aesthetic purposes; however, environmental concerns and regulation have become increasingliny prevalent over recent years, making stormwater and air quality some of the more important reasons to sweep streets, parking lots, and other paved surfaces today. Street sweeping is a public service that focuses on trash and debris, and assists with the compliance with water and air quality regulations. Studies have indicated that run-off from street surfaces is a major contributor of pollutants to receiving waters (Waschbusch 1999).

Therefore, measuring a street sweeping program’s ability to not only reduce street dirt but also improve the quality of stormwater run-off is essential.

MINIMIZING RESIDENT IMPACT. Municipalities have adopted various strategies to optimize street sweeping routes while minimizing negative impact on residents. One such strategy is Alternate Side Parking (ASP) which on street sweeping day prohibits parking on one side of the street during certain hours and then switches the parking prohibition to the other side of the street (usually between late morning hours and early afternoon hours). This allows the street sweeping operation to be completed in one day on both sides of a given street segment. However, it should be noted that true street sweeping route optimization which results in minimal impact to on-street parking needs of residents, should be developed based on a number of factors such as, eliminating conflicts with trash pick-up operations, reducing conflicts with school zone traffic (pick-up and drop-off of students), types of adjacent land use (single family residential, multifamily residential, commercial), geography and terrain of streets to be swept and other relevant factors. Most often, the most effective citywide street sweeping routes are a combination of Alternate Side Parking, No Parking on both sides of the street, various parking restrictions for a given street with various land use characteristics, early morning sweeping and other effective route optimization strategies.

TOOLS. There are three common types of street sweepers available to municipalities: mechanical, regenerative air and vacuum. Each type of street sweeper has its advantages and disadvantages involving pollutant removal effectiveness, traveling speed and noise. Each targets large debris, though regenerative air and vacuum cleaners are much more effective at removing particles down to 10 microns in diameter (also known as PM10). To reduce air toxic and criteria pollutant emissions, South Coast Air Management District (SCAQMD) Rule 1861-1 (Less-Polluting Sweepers) requires certain public and private sweeper fleet operators to acquire and operate alternative-fuel or otherwise less-polluting sweepers when purchasing or leasing these vehicles for sweeping operations undertaken by or for governments or governmental agencies in the jurisdiction of the SCAQMD.

Mechanical Sweepers. A mechanical broom works like a classic broom and dustpan. The “main broom” runs along the bottom of the machine. This rotating, cylindrical brush moves debris onto a conveyor belt and into a hopper. Mechanical brooms are the oldest and simplest type of street sweeper. Some mechanical sweepers have “gutter brooms” on one or both sides. These are small brushes used to move debris from the gutter line into the path of the main broom. A mechanical broom isn’t the best choice from an environmental aspect. Its cleaning process often causes large debris to break into small-micron particles. Plus, mechanical brooms are made up of many moving parts. This makes them more expensive to repair. There are still some advantages to the classic mechanical sweeper, though. These machines are ideal for heavy or packed-down material like road millings. Mechanical sweepers are generally utilized for more heavy-duty applications.

Vacuum Sweepers. A vacuum street sweeper works like a household vacuum. This street sweeper uses an engine to power a fan that creates suction. The vacuum sweeper truck uses this suction to remove dirt and debris from the surface. There is a suction inlet located on one side of the head. This sweeper head uses a broom system to brush debris towards the suction opening. The vacuum street sweeper exhausts used air during operation. Vacuum street sweepers are designed to clean at the curb line. Most heavy debris exists within 36 inches of the curb, so cleaning this area is critical. Because of this, a vacuum sweeper truck is ideal for stormwater runoff abatement. These machines produce less dust than mechanical sweepers and are more thorough. A vacuum sweeper truck also does a better job of cleaning near the curb line and on uneven pavement. However, these street sweepers have a smaller cleaning path than other options. They also have smaller intake tubes, so they can’t remove very large debris. The windrow broom of a vacuum sweeper truck tends to fill pavement cracks with small debris.

Regenerative Air Sweepers. Regenerative air sweepers run on a closed-loop. A regenerative air sweeper shoots air onto the pavement from one side of the head. That air travels across the width of the head and into the pickup hose on the other side, grabbing debris as it goes. Like other street sweepers, these machines can have gutter brooms on one or both sides.

Unlike vacuum street sweepers, regenerative models re-circulate their air supply internally. Air moves in a circular motion, constantly moving across the bottom of the machine. Regenerative air sweepers are thorough and efficient. Most importantly, they emit very little pollutant-laden air back into the atmosphere.

These machines also have few moving parts, and none of them touch the pavement. This makes them less expensive to maintain. Regenerative air sweeper can be used to pick up heavy debris and clean a larger path. Of all the types of street sweepers, this is considered the best multipurpose option. The innovative closed-loop system is also the best choice for the environment.

Street Sweeper Operation ("What Gets Swept"). The sweepers normally clean only a swath along the gutters, but occasionally more trips are necessary to sweep the central part or to go over filthy areas a second time. Newer technology sweepers such as regenerative air sweepers tend to clean a wider path, remove small particles better, and limit the amount of dust-laden air that is exhausted back into the atmosphere. Since these machines “air-blast” the pavement across the entire width of the sweeping head, regenerative air sweepers tend to do a better job of cleaning over the entire pavement surface covered and are recognized for this capability. A street sweeper’s forward speed considerably impacts its effectiveness to collect particulate material. Generally, reduction of forward speed results in an increase of effectiveness of sweeper. The optimum average forward sweeping speed is approximately 5 miles per hour. This would result in performance effectiveness while allowing for a reasonable length of streets to be swept in a day. Operators should be able to adjust speed in response to conditions that are encountered. In order to realize better results, use of continuous-recording GPS devices should be considered.

MACHINE MAINTENANCE CONSIDERATIONS:

Should the City opt for in-house machinery and operators, there are several maintenance considerations. The fibers in the brooms must be replaced occasionally to keep the operation effective.

The main brooms must be refilled after sweeping from 65 to 85 cleaning miles or 130 to 170 curb miles, which means about 5 to 10 eight-hour shifts. Curb brooms last somewhat longer, usually 130 to 160 cleaning miles or 260 to 320 curb miles. Both kinds of brooms can be refilled by semiskilled labor in the municipal shops. Only a simple rack is needed to support the cores. Motor pickup sweeping is economical and quite effective, although the very fine dust is not completely removed. Costs are calculated curb mile. The cost of picking up and disposing of the sweepings is an additional expense which may be as much as the curb mile cost of sweeping the streets.

EXISTING CONTRACT:

The City of West Covina provides street sweeping services for cleaning approximately 463 curb miles of its streets through a contract with a third-party vendor. Since June 18, 2002, West Covina has contracted with Nationwide Environmental Services https://www.nes-sweeping.com/ for street sweeping.

Nationwide uses modern equipment, https://www.tymco.com/sweepers/model-600/. The City's current contract with Nationwide is for $640,528 annually for the services mentioned above. At no cost to the vendor, the City provides water and debris is dumped in the city yard. The following is the City's current service delivery model that includes the routes and frequency of the service.

ROUTES:

The City’s current street sweeping routes were last adjusted in 2015. The current routes are shown in Exhibit A below. Street sweeping hours in the residential neighborhoods are generally between 7:00 AM and 3:00 PM. The majority of the City’s arterial streets (except for portions in the "Downtown" area listed below) are swept during the early morning hours typically between 5:00 AM and 7:00 AM.

Exhibit A
Moreover, the designated streets in “Downtown “ area (as shown in Exhibit B) are swept twice a week on Mondays and Fridays between 3:30 AM and 7:00 AM.

Exhibit B
Route Frequency
Except for the streets in West Covina’s Downtown area, all other streets are currently on a bi-weekly (twice a month) service. The City originally contracted for weekly (four times a month) service and has made adjustments to the frequency of street sweeping over the term of the contract. The last adjustment was in 2015 to change the weekly schedule to bi-weekly service.

Enforcement
In addition to the service delivery model, street sweeping involves signage and parking enforcement.

Section 22-174 of the City's Municipal Code allows for prohibiting or restricting parking or standing of vehicles on certain streets when the traffic committee has determined such prohibition or restriction is necessary for the welfare of the public and signs are in place regarding such prohibition or restriction. In fact, currently only about 7% of City’s streets are posted.

Furthermore, the City has not allocated resources for the purpose of parking enforcement during the designated street sweeping hours. Parking enforcement is a critical component to ensure the street sweepers are able to complete their job (Exhibit C).

Exhibit C
DISCUSSION:

The City of West Covina consistently strives to provide the most efficient and effective services to its residents. This requires comprehensive analysis of service delivery models to ensure that an optimal level of service is achieved. As such, the City seeks to return the City to weekly street sweeping services.

Compliance with regulations related to the Clean Water Act and the regional National Pollutant Discharge Elimination System requirements, such as the permit mandates put in place by the Los Angeles Water Quality Control Board, has resulted in municipalities employing effective street sweeping programs as a best management practice tool to comply with the monitoring aspects of the Clean Water Act. As such, evaluation of the effectiveness of a street sweeping program should be considered as a stormwater management tool.

Various reports related to the evaluation of street sweeping programs indicate that routes with relatively high amounts of debris are swept less frequently than optimal, while other routes with relatively low amounts of debris are swept more frequently than optimal levels. In fact, careful financial analysis of street sweeping operations, as related to the frequency of sweeping, reveals that there would be diminishing returns by simply increasing frequency without considering annual performance measures such as total debris collected and the percent of miles completed.

In proceeding with a weekly Street Sweeping Program, the following tasks would need to be completed:

Routes & Route Frequency
Develop a revised route to incorporate weekly street sweeping services, improve/adjust current routes due to new developments, find efficiencies and take into consideration streets with high density residential units (multifamily housing) allowing for accommodations for residents.

Enforcement
Signage -
Complete a survey of all streets posted with “No Parking During Street Sweeping” signs and update the existing database. It has been estimated that posting new “No Parking During Street Sweeping” signs along all City streets would cost about $550,000. Analyze the necessary signage required based on revised routes and evaluate the feasibility of utilizing digital street signs that can be updated remotely to reflect whether parking is currently permitted.

Parking Enforcement -
Implement a parking enforcement team to enforce the parking restrictions along the posted routes.

Enforcement would not start until the implementation of a public information program to inform/warn residents and establishment of reasonable and adequate grace periods.

Implementation of a parking enforcement team using part time employees specifically for the Street Sweeping Program would cost approximately $250,000 in one-time costs, and $425,000 annually thereafter. This includes 5 vehicles, 12 part-time positions, and equipment. Staff anticipates revenues would be generated from parking citations to aid in covering this cost, however; ultimately the full burden would be on the General Fund.

City Municipal Code -
Amend necessary provisions of the West Covina Municipal Code, including, but not limited to, Chapters 1 (General Provisions) and 22 (Traffic Regulations) to reflect street sweeping regulations and the City's ability to enforce them.

Contract
If staff's recommendation is approved, staff will proceed with securing weekly street sweeping, including working with the current vendor, Nationwide, to obtain a proposal for the additional services. Any changes to the scope of services and/or fee schedule with Nationwide would require an amendment to the contract.

Funding
It is estimated weekly street sweeping could cost approximately $1,500,000 annually. As mentioned above, the contract with Nationwide is currently $640,528 annually. As such, the City would need additional funding. Once the City has finalized a revised street sweeping route, staff will be able to obtain a quote for the weekly services. Based on the estimate of $1,500,000 annually, the difference in funding is approximately $860,000 annually.

To ensure a successful street sweeping program, staff recommends addressing all the tasks listed above.

If approved, staff will pursue implementing a weekly Street Sweeping Program for West Covina, bringing back a contract and/or amendment for consideration before the City Council.

LEGAL REVIEW:

The City Attorney's Office has reviewed the staff report.

OPTIONS:

The City Council has the following options:

1. Approve Staff's recommendation; or

2. Provide alternative direction.

Prepared by: John Oskoui, P.E.

Additional Approval: Paulina Morales, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

The fiscal impact will be dependent on a formal proposal for weekly street sweeping services, corresponding signage necessary, and enforcement team required. The table below provides the estimated additional costs to a weekly Street Sweeping Program as proposed.

Program One-Time Recurring First-Year
Total
Funding Source
Enforcement 800,000 425,000 1,225,000 General Fund & Measure M/R Increased Contract 859,472 859,472 Measure M/R
Total $800,000 $1,284,472 $2,084,472
Table 1. Estimated Fiscal Impact of Proposed Street Sweeping Programs CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
A Well-Planned Community
Maintain Good Intergovernmental Relations
Enhance City Image and Effectiveness
AGENDA ITEM NO. 4

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: April 18, 2023
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF AN AMENDMENT TO THE PROFESSIONAL SERVICES

AGREEMENT WITH JHD PLANNING LLC FOR THE PREPARATION OF THE

GENERAL PLAN HOUSING ELEMENT UPDATE
RECOMMENDATION:

It is recommended that the City Council:

1. Authorize the City Manager to execute any future amendments to the Agreement, provided that JHD Planning, LLC's total compensation does not exceed $200,000.

2. BACKGROUND:

California's Statewide Housing Plan lays out a vision to ensure every Californian has a safe, stable, and affordable home. The Statewide Housing Plan provides information about the housing crisis and describes rationale for acting now to address the problems of housing affordability. It describes how we got here and growing challenges, what the housing needs in California are, what the state and local governments are currently doing to address the problem, where we are going in the future, and how progress will be tracked. Every eight years, the state sets a target for the number of homes needed for each income level to meet the housing needs of all Californians. Local governments must plan for enough housing to meet the housing need in their own community. This is called the Regional Housing Needs Assessment (RHNA).

On July 7, 2020, the City Council authorized the City Manager to execute a Professional Services Agreement with JHD Planning, LLC ("JHD Planning"), in an amount not to exceed $68,540, to provide consulting services associated with updating the Housing Element of the General Plan. The agreement had an initial term ending December 31, 2021.

On November 16, 2021, the City and JHD Planning extended the term for one year through December 31, 2022 (First Amendment).

On March 9, 2022, the City and JHD Planning amended the scope of services and increased JHD Planning's maximum compensation to $89,800 (Second Amendment).

On December 31, 2022, the City and JHD Planning amended the scope of services, extended the term for six months, through June 30, 2023, and increased the maximum compensation to $93,540 (Third Amendment).

DISCUSSION:

West Covina is required to adopt the Housing Element update in order to be eligible for the eight-year planning period (2021-2029). The City Council adopted the Housing Element update in November 2022 that was prepared with the assistance of JHD Planning serving as the City's consultant. On January 13, 2023, California Department of Housing and Community Development (HCD) issued a letter finding that the adopted Housing Element addresses a number of statutory requirements; however, additional revisions are necessary to fully comply with State Housing Element Law. The City along with JHD Planning is working with HCD to obtain certification of the Housing Element.

This 6th cycle Housing Element update process is more challenging than the previous planning cycles because of new State laws and State threats of legal action for noncompliance. The allocation of 5,334 units will prove to be a formidable policy issue to address in the Housing Element update. Although HCD does not require the allocated 5,334 housing units to be actually constructed, the City is required to identify adequate sites with approximate zoning to accommodate the RHNA.

The proposed Fourth Amendment to the agreement with JHD Planning is needed to increase JHD Planning's maximum compensation to fund additional work not previously anticipated.

Staff recommends that the City Council authorize the City Manager to execute the Fourth Amendment.

LEGAL REVIEW:

The City Attorney's Office has reviewed and approved the proposed amendment as to form.

OPTIONS:

The City Council has the following options:

1. Approve Staff's recommendation; or

2. Provide alternative direction.

Prepared by: Jo-Anne Burns, Planning Manager
Fiscal Impact
FISCAL IMPACT:

Funding for the total amended contract ($109,800) is available and within the appropriated budget for Fund 820, Successor Housing Agency.

Attachments
Attachment No. 1 - Fourth Amendment to Professional Services Agreement CITY COUNCIL GOALS & OBJECTIVES: A Well-Planned Community Maintain Good Intergovernmental Relations
Enhance City Image and Effectiveness
ATTACHMENT NO. 1
JHD Planning, LLC
Fourth Amendment
Form Revised April 2020
1 FOURTH AMENDMENT TO

CITY OF WEST COVINA

PROFESSIONAL SERVICES AGREEMENT
WITH

JHD PLANNING, LLC
FOR

PREPARATION OF THE WEST COVINA

GENERAL PLAN HOUSING ELEMENT UPDATE
THIS FOURTH AMENDMENT (“Amendment”) is made and entered into as of April 18, 2023 (“Effective Date”) by and between the CITY OF WEST COVINA, a municipal corporation (“City”), and JHD PLANNING, LLC, a California limited liability company (“Consultant”).

WHEREAS, City and Consultant entered into a Professional Services Agreement dated July 7, 2020 for Consultant to provide assistance to the City in preparing the West Covina General Plan Housing Element update (“Agreement”); and
WHEREAS, Section 4.1 of the Agreement provides for an initial term ending December 31, 2021; and
WHEREAS, City and Consultant extended the term for one (1) year, through December 31, 2022, through the First Amendment to the Agreement, dated November 16, 2021; and WHEREAS, City and Consultant amended the Scope of Services and increased Consultant’s compensation through the Second Amendment to the Agreement, dated March 9, 2022; and
WHEREAS, City and Consultant amended the Scope of Services, increased Consultant’s compensation and extended the term of the Agreement through June 30, 2023 through the Third Amendment to the Agreement, dated December 31, 2022; and WHEREAS, City now desires to increase Consultant’s maximum compensation to One Hundred Nine Thousand Eight Hundred Dollars ($109,800.00).

NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows:

1. Section 2.1 of the Agreement shall be amended to reflect that Consultant’s total compensation shall not exceed One Hundred Nine Thousand Eight Hundred Dollars ($109,800.00).

2. All terms not defined herein shall have the same meaning and use as set forth in the Agreement.

3. All other terms, conditions, and provisions of the Agreement shall remain in full force and effect.

JHD Planning, LLC
Fourth Amendment
Form Revised April 2020
2 IN WITNESS WHEREOF, City and Consultant have executed this Amendment as of the date set forth above.

CITY OF WEST COVINA
_________________________________
David Carmany
City Manager

JHD PLANNING, LLC
___________________________________
John H. Douglas
Manager
ATTEST:
_________________________________
Lisa Sherrick
Assistant City Clerk
APPROVED AS TO FORM:
_________________________________
Thomas P. Duarte
City Attorney
APPROVED AS TO INSURANCE:
_________________________________
Lisa Handy
Interim Human Resources and Risk
Management Director
AGENDA ITEM NO. 5

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: April 18, 2023
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF MEMORANDUM OF UNDERSTANDING BETWEEN THE CITIES

OF WEST COVINA AND COVINA FOR THE CONSTRUCTION OF THE WORKMAN

AVENUE REHABILITATION PROJECT
RECOMMENDATION:

It is recommended that the City Council approve the following:

1. 2. Authorize the City Manager to amend the MOU up to ten (10%) percent;

3. Adopt the following resolution:

RESOLUTION NO. 2023-21 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (WORKMAN AVE REHAB AT

CITRUS)
BACKGROUND:

The City of Covina informed City of West Covina staff that they are planning to rehabilitate Workman Avenue this year. The improvements will be made on Workman Avenue between the City limits approximately 170’ east of Calvados Avenue and the City limits at Citrus Avenue. The proposed work includes 2” coldmill and overlay of existing asphalt roadway, adjusting utility covers to grade, adjusting existing manhole covers to grade, and restoration of striping to match existing in kind.

Subsequently, West Covina staff contacted Covina staff to incorporate the West Covina portion for the rehabilitation of this area in the construction bid package as an additive alternate. Please see project location map, Attachment No. 2 (red line indicates West Covina City Boundary), for project location shown by blue line.

The City of Covina, as the lead agency, advertised the construction bid package for the proposed project and received bids on January 31, 2023. The City of Covina awarded the construction contract at their March 7, 2023 City Council meeting.

DISCUSSION:

In order to proceed with West Covina's portion of the street improvements, a MOU is required with the In order to proceed with West Covina's portion of the street improvements, a MOU is required with the City of Covina, and a budget amendment is required to appropriate $90,000 for the Workman Avenue Rehabilitation Project.

If approved, staff will work with the City Attorney's Office and Covina to prepare the MOU. If the MOU is approved, Covina will act as lead agency on this project and West Covina will provide cost contribution for its portion of the project. The budget amendment is attached (Attachment No. 1).

If approved, construction is anticipated to commence in May 2023 and be completed by the end of July 2023.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form.

OPTIONS:

The City Council has the following options:

1. Approve Staff's recommendation; or

2. Provide alternative direction.

Prepared by: Okan Demirici PE, CIP Manager
Fiscal Impact
FISCAL IMPACT:

City of West Covina Share of Costs of MOU, payable to City of Covina $70,688.00 10% Project Contingency $7,068.80
Project Management and Administration $10,000.00
Total Project Estimate $87,756.80
Table 1. Project Estimate
There is funding available in Measure M and Metro has approved the use. The attached budget amendment includes the following:

Project Fund Account No. Current
Budget
Balance
Amount
Requested
New
Balance
23033 235 MEASURE
M
235.80.7005.7200 0 $90,000 $90,000
Total $0 $90,000 $90,000
Table 2. Summary of Budget Amendment
Attachments
Attachment No. 1 - Resolution No. 2023-21
Attachment No. 2 - Project Vicinity
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Expand Economic Development Opportunities
Enhance City Image and Effectiveness
ATTACHMENT NO. 1
RESOLUTION NO. 2023-21

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, ADOPTING A BUDGET

AMENDMENT FOR THE FISCAL YEAR COMMENCING
JULY 1, 2022 AND ENDING JUNE 30, 2023 (WORKMAN

AVE REHAB AT CITRUS)
WHEREAS, on April 19, 2022, the City Manager presented to the City Council a proposed budget for Fiscal Year 2022-23 in compliance with Section 2-151(m) of the West Covina Municipal Code; and
WHEREAS, following the initial presentation of the proposed budget for Fiscal Year 2022-23, the City held meetings and community workshops and conducted an online budget survey in order to solicit input from the public regarding the proposed budget; and WHEREAS, on June 7, 2022, the City Council adopted a budget for the 2022-2023 Fiscal Year; and
WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves Budget Amendment No. 2023-016, attached hereto as Exhibit A, for Fiscal Year 2022-23.

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 18th day of April, 2023.

Rosario Diaz
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-21 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 18th day of April, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
Exhibit A
City of West Covina
Fiscal Year 2022-23
Budget Amendment No. 2023-016
Workman Ave Rehab at Citrus
Fund Name (No.)
Current
Budget
Proposed
Amendment
Amended
Budget
Measure M (235)
Revenue 1,539,700 0 1,539,700
Expenditures 2,430,225 90,000 2,520,225
Revenue less Expenditures -$890,525 -$90,000 -$980,525
ATTACHMENT NO. 2
Hollenbeck Ave
S Calvados Ave
W Workman Ave
Citrus Ave
AGENDA ITEM NO. 6

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: April 18, 2023
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF CONSTRUCTION AGREEMENT FOR FY 2022-23 RESIDENTIAL STREETS REHABILITATION PROGRAM - PROJECT NO. 23014
RECOMMENDATION:

It is recommended that the City Council take the following actions:

Award the construction agreement for the FY 2022-23 Residential Streets Rehabilitation Program (Project No. 23014) to Vance Corporation as the lowest responsible bidder;

2. Authorize the City Manager to negotiate and execute any amendments up to 15% of the awarded contract amount;

3. Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15302 (Replacement or Reconstruction); and

4. 5. Adopt the following resolution:

RESOLUTION NO. 2023-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (FY 2022-23 RESIDENTIAL

STREETS REHABILITATION PROGRAM)
BACKGROUND:

As part of the City’s Pavement Management Program (“PMP”), the proposed project involves pavement rehabilitation and pavement maintenance work on the recommended streets from the PMP. The PMP is a planning and budgeting tool used to prioritize street paving and maintenance projects over a 10-year period.

The selected streets are based on the recommendations identified within the City’s PMP for Fiscal Year (FY) 2022-23, and also per engineering field review and judgment. City engineering staff reviewed the PMP recommendations for residential street maintenance, conducted field reviews, and determined the final streets to be included in the FY 2022-23 Residential Streets Rehabilitation Program.

Major work components include construction of slurry seal, asphalt concrete resurfacing, reconstruction of localized asphalt repairs (pothole repairs), restoration of traffic loops, installation of traffic striping and related work.

As part of the project, approximately 880,000 square feet of pavement will receive asphalt slurry seal, and approximately 1,870,000 square feet of pavement will be resurfaced with new asphalt (coldmill and overlay). Coldmilling is the controlled removal of the surface of the existing pavement to the desired depth, with specially designed equipment to restore the pavement surface to a specified grade and cross-slope. Work also includes localized asphalt pothole repairs, markings and striping and related work. See Attachment No. 1 – Fiscal Year 2022-23 Residential Streets Rehabilitation Map and Locations for the streets included in this project.

DISCUSSION:

On March 8, 2023, staff advertised the construction bid package. The following eight (8) bids were received by the City at the Bid Opening held on March 23, 2023 at 1:00 PM.

Contractor Name Total Bid Amount
Vance Corporation $2,958,945.00
Hardy & Harper, Inc. $3,129,000.00
All American Asphalt $3,184,192.00
Onyx Paving Company, Inc. $3,210,000.00
Sully-Miller Contracting Company $3,224,555.00
Palp, Inc. DBA Excel Paving $3,239,820.00
Gentry Brothers, Inc. $3,583,900.00
R.J. Noble Company $4,233,679.00
Table 1. Bid Summary
Staff conducted a bid analysis including checking references, California Contractor Licensing, Department of Industrial Relations registration, and State and Federal debarment list review for the apparent low bidder, Vance Corporation.

Lowest Responsive Bid
The lowest responsive bid was submitted by Vance Corporation in the amount of $2,958,945.00.

Following Council’s approval, the City will enter into an agreement with Vance Corporation in substantially the form as attached in Attachment No. 2 and in such final form approved by the City Attorney.

Project Timeline
If approved, the project is anticipated to commence in June 2023 and to be completed by September 2023.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form and will approve the final form of the construction agreement.

OPTIONS:

The City Council has the following options:

1. Approve Staff's recommendation; or

2. Provide alternative direction.

ENVIRONMENTAL REVIEW:

The proposed project is a project subject to CEQA. Staff has reviewed the proposed project and has determined that it is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15302:

Replacement or reconstruction; (c) Replacement or reconstruction of existing utility and/or facilities involving negligible or no expansion of capacity
Prepared by: Project Manager Okan Demirci, P.E.

Fiscal Impact
FISCAL IMPACT:

Project Estimate
The following is the breakdown of the project estimate:

Construction Contract $2,958,945.00
Contingency allowance (15%) $443,842.00
Total Construction Estimate $3,402,787.00
Project Management and Administration (Preparation of Bid Documents) $110,000.00 Construction Management, Inspection and Materials Testing/Inspection $340,278.00 Newspaper Advertisement, Misc. Expenses $5,000.00
Total Project Estimate $3,858,065.00
Total Project Budget $2,598,931
(Over)/Under Budget $(1,259,134)
Table 2. Project Estimate
While the project budget is over the original appropriation, funding is available under Fund 237, SB1 - Road Maintenance Rehab. Therefore, staff proposes the following budget amendment (Attachment No. 3):

Project Fund Account No. Current
Budget
Balance
Total
Project
Estimate
Proposed
Budget
Amendment
23014, Residential
Street Rehab
FY22-23
237 SB1-
Road Maint.

Rehab.
237.80.7005.7200 2,598,931 3,858,065 1,259,134
Total $2,598,931 $3,858,065 $1,259,134
Table 3. Proposed Budget Amendment
Attachments
Attachment No. 1- Location Map & List
Attachment No. 2- Contract Agreement
Attachment No. 3 - Resolution No. 2023-23
CITY COUNCIL GOALS & OBJECTIVES: A Well-Planned Community Maintain Good Intergovernmental Relations
Enhance City Image and Effectiveness
ATTACHMENT NO. 1
FY 2022-23 RESIDENTIAL STREETS REHABILITATION LOCATION MAP & LIST Pavement Rehab Type Street Name Begin Location End Location Slurry Seal Pavement CABANA AVE DELVALE ST FRANCISQUITO AVE Slurry Seal Pavement CABANA AVE FAIRGROVE AVE JOYCEDALE ST Slurry Seal Pavement CONLON AVE FAIRGROVE AVE NOLANDALE ST Slurry Seal Pavement CORAK ST RAMA DR END OF STREET
Slurry Seal Pavement CORAK ST SIESTA AVE WILLOW AVE
Slurry Seal Pavement DEVERS ST VAN HORN AVE END OF STREET Slurry Seal Pavement DOUBLEGROVE ST RAMA DR END OF STREET Slurry Seal Pavement DOUBLEGROVE ST ORANGE AVE SANDIA AVE Slurry Seal Pavement GLENMERE ST SUNKIST AVE ORANGE AVE Slurry Seal Pavement JOYCEDALE AVE W END OF STREET E END OF STREET Slurry Seal Pavement LEEWOOD ST WALNUT CREEK PKWY ORANGE AVE Slurry Seal Pavement LELAND AVE MERCED AVE END OF STREET Slurry Seal Pavement LUFKIN ST RAMA DR END OF STREET
Slurry Seal Pavement LUFKIN ST TAMAR DR RAMA DR
Slurry Seal Pavement MAYLAND AVE FRANCISQUITO AVE END OF STREET Slurry Seal Pavement MEEKER AVE SUNKIST AVE END OF STREET Slurry Seal Pavement MEEKER AVE ALWOOD ST LUFKIN ST
ATTACHMENT NO. 1
Pavement Rehab Type Street Name Begin Location End Location Slurry Seal Pavement MEEKER AVE MERCED AVE SUNKIST AVE
Slurry Seal Pavement MOSSBERG AVE ORANGE AVE END OF STREET Slurry Seal Pavement MOSSBERG AVE VAN HORN AVE ORANGE AVE Slurry Seal Pavement RAMA DR ALWOOD AVE FRANCISQUITO AVE Slurry Seal Pavement SANDIA AVE GLENMERE ST DOUBLE GROVE ST.

Slurry Seal Pavement SANDIA AVE DOUBLE GROVE ST END OF STREET Slurry Seal Pavement SAWYER AVE ORANGE AVE END OF STREET Slurry Seal Pavement SHERWAY ST ORANGE AVE VAN HORN AVE Slurry Seal Pavement SIESTA AVE END OF STREET ALWOOD ST Slurry Seal Pavement SIESTA AVE ALWOOD ST FRANCISQUITO AVE Slurry Seal Pavement SOUTH GARVEY AV ORANGE AVE CITY BOUNDARY Slurry Seal Pavement SOUTH GARVEY AV CITY BOUNDARY ORANGE AVE Slurry Seal Pavement SOUTH GARVEY AV CITY BOUNDARY PUENTE Slurry Seal Pavement SUNKIST AVE ALWOOD ST FOSTER AVE
Slurry Seal Pavement TAMAR DR LUFKIN ST ALWOOD AVE
Slurry Seal Pavement VAN HORN AVE MERCED AVE ELDER ST
Slurry Seal Pavement WALNUT CREEK PK SHERWAY ST END OF STREET Slurry Seal Pavement WILLOW AVE MERCED AVE S. GARVEY AVE Slurry Seal Pavement WINDSOR ST SUNSET AVE BROADMOOR AVE Slurry Seal Pavement YARNELL ST WILLOW AVE MEEKER AVE
Slurry Seal Pavement YARNELL ST SUNKIST AVE ORANGE ST
Slurry Seal Pavement YARNELL ST MEEKER AVE SUNKIST AVE
Slurry Seal Pavement YARNELL ST SHADYDALE AVE SUNSET AVE

1.5” AC Coldmill and Overlay ALWOOD ST MAYLAND AVE SIESTA AVE

1.5” AC Coldmill and Overlay ALWOOD ST WILLOW AVE SIESTA AVE

1.5” AC Coldmill and Overlay ALWOOD ST WILLOW AVE SUNKIST AVE

1.5” AC Coldmill and Overlay ARDILLA AVE WALNUT CREEK PKWY END OF STREET

1.5” AC Coldmill and Overlay BROMLEY AVE END OF STREET ITUNI ST

1.5” AC Coldmill and Overlay BROMLEY AVE ITUNI STREET WALNUT CREEK PKWY

1.5” AC Coldmill and Overlay CABANA AVE DELHAVEN ST GLENMERE ST

1.5” AC Coldmill and Overlay CONLON AVE FRANCISQUITO AVE DELVALE ST

1.5” AC Coldmill and Overlay CONLON AVE GLENMERE ST DURNESS ST

1.5” AC Coldmill and Overlay CONLON AVE FRANCISQUITO AVE GLENMERE ST

1.5” AC Coldmill and Overlay DELHAVEN ST ORANGE AVE CONLON AVE

1.5” AC Coldmill and Overlay DELHAVEN ST CABANA AVE TONOPAH AVE

1.5” AC Coldmill and Overlay DELVALE ST ORANGE AVE TONOPAH AVE

1.5” AC Coldmill and Overlay DELVALE ST SUNSET AVE TONOPAH AVE

1.5” AC Coldmill and Overlay DOUBLEGROVE ST SIESTA AVE WILLOW AVE

1.5” AC Coldmill and Overlay DURNESS ST ORANGE AVE SUNKIST AVE

1.5” AC Coldmill and Overlay DURNESS ST ORANGE AVE SUNSET AVE

1.5” AC Coldmill and Overlay ELDER ST MEEKER AVE SUNKIST AVE

1.5” AC Coldmill and Overlay ELDER ST VAN HORN AVE SUNKIST AVE

1.5” AC Coldmill and Overlay FARLINGTON ST SUNKIST AVE END OF STREET

1.5” AC Coldmill and Overlay FARLINGTON ST WILLOW AVE END OF STREET

1.5” AC Coldmill and Overlay FARLINGTON ST CONLON AVE ORANGE AVE ATTACHMENT NO. 1
Pavement Rehab Type Street Name Begin Location End Location

1.5” AC Coldmill and Overlay FARLINGTON ST CONLON AVE TONOPAH AVE

1.5” AC Coldmill and Overlay FARLINGTON ST SUNSET AVE TONOPAH AVE

1.5” AC Coldmill and Overlay FORREST AVE DELHAVEN ST RANDALL WY

1.5” AC Coldmill and Overlay FOSTER AVE ORANGE AVE SUNKIST AVE

1.5” AC Coldmill and Overlay GLENMERE ST ORANGE AVE CONLON AVE

1.5” AC Coldmill and Overlay GLENMERE ST CABANA AVE TONOPAH AVE

1.5” AC Coldmill and Overlay HALINOR AVE ITUNI ST CITY BOUNDARY

1.5” AC Coldmill and Overlay ITUNI ST WILLOW AVE ARDILLA AVE

1.5” AC Coldmill and Overlay LANG AVE NOLANDALE ST FAIRGROVE AVE

1.5” AC Coldmill and Overlay LANG AVE DELVALE ST FRANCISQUITO AVE

1.5” AC Coldmill and Overlay LANG AVE DELHAVEN ST RANDALL WY

1.5” AC Coldmill and Overlay LEEWOOD ST ORANGE AVE VAN HORN AVE

1.5” AC Coldmill and Overlay LELAND AVE ITUNI ST END OF STREET

1.5” AC Coldmill and Overlay LELAND AVE WALNUT CREEK PKWY ITUNI ST

1.5” AC Coldmill and Overlay LIGHTHALL ST VAN HORN AVE END OF STREET

1.5” AC Coldmill and Overlay MEEKER AVE S. GARVEY AVE ELDER ST

1.5” AC Coldmill and Overlay MEEKER AVE ELDER ST MERCED AVE

1.5” AC Coldmill and Overlay MEEKER AVE YARNELL ST N END OF STREET

1.5” AC Coldmill and Overlay MOSSBERG AVE S. GARVEY AVE WILLOW AVE

1.5” AC Coldmill and Overlay NOLANDALE ST ORANGE AVE CONLON AVE

1.5” AC Coldmill and Overlay ORANGE AVE GARVEY AVE CAMERON AVE

1.5” AC Coldmill and Overlay ORANGE AVE FRANCISQUITO AVE MERCED AVE

1.5” AC Coldmill and Overlay ORANGE AVE MOSSBERG AVE MERCED AVE

1.5” AC Coldmill and Overlay ORANGE AVE MOSSBERG AVE SOUTH GARVEY AVE

1.5” AC Coldmill and Overlay RAMA DR YARNELL ST END OF STREET

1.5” AC Coldmill and Overlay RANDALL WY TONOPAH AVE END OF STREET

1.5” AC Coldmill and Overlay RANDALL WY LANG AVE FORREST AVE

1.5” AC Coldmill and Overlay REXWOOD ST MEEKER AVE END OF STREET

1.5” AC Coldmill and Overlay ROBINDALE ST ORANGE AVE WALNUT CREEK PKWY

1.5” AC Coldmill and Overlay ROSEWAY ST WALNUT CREEK PKWY ORANGE AVE

1.5” AC Coldmill and Overlay SANDIA AVE YARNELL ST END OF STREET

1.5” AC Coldmill and Overlay SANDSPRINGS DR YARNELL ST END OF STREET

1.5” AC Coldmill and Overlay SHERWAY ST ORANGE AVE WALNUT CREEK PKWY

1.5” AC Coldmill and Overlay SIESTA AVE CITY BOUNDARY ITUNI ST

1.5” AC Coldmill and Overlay SUNKIST AVE YARNELL ST DURNESS ST

1.5” AC Coldmill and Overlay SUNKIST AVE MERCED AVE MEEKER AVE

1.5” AC Coldmill and Overlay SUNKIST AVE ELDER ST MERCED AVE

1.5” AC Coldmill and Overlay SUNKIST AVE ELDER ST S. GARVEY AVE

1.5” AC Coldmill and Overlay SUNKIST AVE FOSTER AVE YARNELL ST

1.5” AC Coldmill and Overlay TOLUCA AVE CAMERON AVE WEST COVINA PKWY

1.5” AC Coldmill and Overlay TONOPAH AVE FAIRGROVE AVE DELVALE ST

1.5” AC Coldmill and Overlay TONOPAH AVE FRANCISQUITO AVE FARLINGTON ST

1.5” AC Coldmill and Overlay TONOPAH AVE DELVALE ST FRANCISQUITO AVE

1.5” AC Coldmill and Overlay TROJAN WAY DURNESS ST MERCED AVE

1.5” AC Coldmill and Overlay VAN HORN AVE MERCED AVE END OF STREET ATTACHMENT NO. 1
Pavement Rehab Type Street Name Begin Location End Location

1.5” AC Coldmill and Overlay VAN HORN AVE SHERWAY ST END OF STREET

1.5” AC Coldmill and Overlay VAN HORN AVE ELDER ST SHERWAY ST

1.5” AC Coldmill and Overlay WALNUT CREEK PK CITY BOUNDARY BROMLEY AVE

1.5” AC Coldmill and Overlay WILLOW AVE FRANCISQUITO AVE FARLINGTON ST

1.5” AC Coldmill and Overlay WILLOW AVE YARNELL ST ITUNI ST

1.5” AC Coldmill and Overlay WILLOW AVE ITUNI ST MERCED AVE

1.5” AC Coldmill and Overlay WILLOW AVE FARLINGTON YARNELL ST ATTACHMENT NO. 2

CITY OF WEST COVINA

CONSTRUCTION SERVICES AGREEMENT FOR
PROJECT NO. 23014
FY 2022-23 RESIDENTIAL STREETS REHABILITATION PROGRAM
THIS CONSTRUCTION SERVICES AGREEMENT (herein “Agreement”), is made and entered into this 18th day of April, 2023 (“Effective Date”) by and between the CITY OF WEST COVINA, a municipal corporation (herein “City”), and VANCE CORPORATION, a California corporation (herein “Contractor”).

RECITALS
A. City requires construction services for the FY 2022-23 Residential Streets Rehabilitation Program, City Project No. 23014 (“Project”), that meet the requirements as shown in the project specifications and this Agreement.

B. Contractor has submitted a bid to perform the construction services for the Project and has represented to City that Contractor is qualified to perform said services.

C. City has determined that Contractor is the lowest responsible bidder.

D. City and Contractor desire to enter into this Agreement for the Project on the terms and conditions set forth herein.

NOW, THEREFORE, based on the foregoing Recitals and for good and valuable consideration, the receipt and sufficiency of which is acknowledged by both parties, City and Contractor hereby agree as follows:

1.0 SERVICES OF CONTRACTOR

1.1 Scope of Services. In compliance with all terms and conditions of this Agreement, the Contractor shall provide all work described in the Contract Documents, as further described herein, which services may be referred to herein as the “services” or “work”. As a material inducement to the City entering into this Agreement, Contractor represents and warrants that Contractor is a provider of first class work and services and Contractor is experienced in performing the work and services contemplated herein and, in light of such status and experience, Contractor covenants that it shall follow the highest professional standards in performing the work and services required hereunder and that all materials will be of good quality and fit for the purpose intended.

1.2 Documents Included in Contract. The complete Agreement consists of:
(a) This Agreement;
(b) Notice to Contractors and Instructions to Bidders, Bid Documents and Contract Documents for the Project (collectively, “Bid Documents”), incorporated by this reference as if fully set forth herein;
(c) Contractor’s Proposal, attached hereto as Exhibit A and incorporated herein; (d) Certificates of Insurance, attached hereto as Exhibit B and incorporated herein; Project No. 23014
2 Rev. 12-2022
(e) Bonds, attached hereto as Exhibit C and incorporated herein; (f) The Standard Specifications and Standard Specifications for Public Works Construction, as detailed in Section 19-1 of the West Covina Municipal Code, incorporated by this reference as if fully set forth herein; and (g) All exhibits and attachments to the foregoing documents.

The documents comprising the complete Agreement may be referred to in this Agreement as the “Contract Documents.” In the event of an inconsistency between any of the terms in this Agreement and any of the documents referenced above, this Agreement shall govern.

1.3 Compliance with Law. All services rendered hereunder shall be provided in accordance with all ordinances, resolutions, statutes, rules, and regulations of the City and any Federal, State or local governmental agency having jurisdiction in effect at the time the work is performed.

1.4 Licenses, Permits, Fees, and Assessments. Contractor shall obtain at its sole cost and expense such licenses, permits and approvals as may be required by law for the performance of the services required by this Agreement, including a business license from the City. Contractor shall have the sole obligation to pay for any fees, assessments and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for the Contractor’s performance of the services required by this Agreement, and shall indemnify, defend and hold harmless City against any such fees, assessments, taxes penalties or interest levied, assessed or imposed against City hereunder.

Contractor shall be responsible for all subcontractors’ compliance with this Section.

1.5 Familiarity with Work. By executing this Agreement, Contractor warrants that Contractor (a) has thoroughly investigated and considered the Scope of Services to be performed, (b) has carefully considered how the services should be performed, and (c) fully understands the facilities, difficulties and restrictions attending performance of the services under this Agreement. If the services involve work upon any site, Contractor warrants that Contractor has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of services hereunder. Should the Contractor discover any latent or unknown conditions, which will materially affect the performance of the services hereunder, Contractor shall immediately inform the City of such fact and shall not proceed except at Contractor’s risk until written instructions are received from the Contract Officer.

1.6 Care of Work. The Contractor shall adopt reasonable methods during the life of this Agreement to furnish continuous protection to the work, and the equipment, materials, papers, documents, plans, studies and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the work by City, except such losses or damages as may be caused by City’s own active negligence.

1.7 Further Responsibilities of Parties. Both parties agree to use reasonable care and diligence to perform their respective obligations under this Agreement. Both parties agree to act in good faith to execute all instruments, prepare all documents and take all actions as may be reasonably necessary to carry out the purposes of this Agreement. Contractor shall require all subcontractors to comply with the provisions of this Agreement.

1.8 Additional Services. City shall have the right at any time during the performance of Project No. 23014
3 Rev. 12-2022
the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the Contract Officer to the Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of the Contractor. All change orders are subject to the requirements of West Covina Municipal Code Section 2-358. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Contractor anticipates and that Contractor shall not be entitled to additional compensation therefor.

1.9 Prevailing Wage Requirements.
(a) Prevailing Wage Laws. Contractor is aware of the requirements of Chapter 1 (beginning at Section 1720 et seq.) of Part 7 of Division 2 of the California Labor Code, as well as Title 8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. This Project is a “public works” project and requires compliance with the Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws. (b) Payment of Prevailing Wages. Contractor shall pay the prevailing wage rates for all work performed under this Agreement. When any craft or classification is omitted from the general prevailing wage determinations, Contractor shall pay the wage rate of the craft or classification most closely related to the omitted classification. A copy of the general prevailing wage rate determination is on file in the Office of the City Clerk and is incorporated into this Agreement as if fully set forth herein. Contractor shall post a copy of such wage rates at all times at the project site(s). (c) Legal Working Day. In accordance with the provisions of Labor Code Section 1810 et seq., eight (8) hours is the legal working day. Contractor and any subcontractor(s) of Contractor shall comply with the provisions of the Labor Code regarding eight (8)-hour work day and 40-hour work week requirements, and overtime, Saturday, Sunday, and holiday work. Work performed by Contractor’s or any subcontractor’s employees in excess of eight (8) hours per day, and 40 hours during any one week, must include compensation for all hours worked in excess of eight (8) hours per day, or 40 hours during any one week, at not less than one and one-half times the basic rate of pay. Contractor shall forfeit as a penalty to City Twenty-Five Dollars ($25.00), or any greater penalty set forth in the Labor Code, for each worker employed in the execution of the work by Contractor or by any subcontractor(s) of Contractor, for each calendar day during which such worker is required or permitted to the work more than eight (8) hours in one calendar day or more than 40 hours in any one calendar week in violation of the Labor Code.
(d) Apprentices. Contractor shall comply with the provisions of Labor Code Section 1777.5 concerning the employment of apprentices on public works projects. Contractor shall be responsible for ensuring compliance by its subcontractors with Labor Code Section 1777.5.

Project No. 23014
4 Rev. 12-2022
(e) Payroll Records. Pursuant to Labor Code Section 1776, Contractor and any subcontractor(s) shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor or any subcontractor in connection with this Agreement. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: (1) The information contained in the payroll record is true and correct; and (2) The employer has complied with the requirements of Sections 1771, 1881, and 1815 of the Labor Code for any work performed by his or her employees on this Project. The payroll records shall be certified and shall be available for inspection at all reasonable hours in accordance with the requirements of Labor Code Section 1776.
(f) Registration with DIR. Contractor and any subcontractor(s) of Contractor shall comply with the provisions of Labor Code Section 1771 and Labor Code Section 1725.5 requiring registration with the DIR.

2.0 COMPENSATION

2.1 Contract Sum. For the services rendered pursuant to this Agreement, the Contractor shall be compensated as specified herein, but not exceeding the maximum contract amount of Two Million Nine Hundred Fifty-Eight Thousand Nine Hundred Forty-Five Dollars ($2,958,945.00) (herein “Contract Sum”), except as provided in Section 1.8 (Additional Services). The Contract Sum shall include the attendance of Contractor at all project meetings reasonably deemed necessary by the City; Contractor shall not be entitled to any additional compensation for attending said meetings.

2.2 Progress Payments. Prior to the first day of the month, during the progress of the work, commencing on the day and month specified in the Agreement, Contractor shall submit to the Contract Officer a complete itemized statement of all labor and materials incorporated into the work during the preceding month and the portion of the Contract Sum applicable thereto. Upon approval in writing by the Contract Officer, payment shall be made within thirty (30) days. City shall pay Contractor a sum based upon ninety five percent (95%) of the Contract Sum apportionment of the labor and materials incorporated into the work under the Agreement during the month covered by said statement. The remaining five percent (5%) of the Contract Sum shall be retained as performance security as detailed in Section 2.3 (Retention of Funds).

2.3 Retention of Funds. Progress payments shall be made in accordance with the provisions of Section 2.2 (Progress Payments) of this Agreement. In accordance with said section, City will retain five percent (5%) of the Contract Sum apportionment from each progress payment as performance security to be paid to the Contractor within sixty (60) days after final acceptance of the work by the City Council, after Contractor furnishes City with a release of all undisputed contract amounts if required by City. If there are any claims specifically excluded by Contractor from the operation of the release, the City may retain proceeds as authorized by Public Contract Code Section 7107 of up to 150% of the amount in dispute. City’s failure to deduct or withhold shall not affect Contractor’s obligations hereunder. To the extent consistent with Public Contract Code Section 22300, Contractor may request and City shall make payment of retentions earned directly to an escrow agent at the expense of Contractor, and may direct the investment of the payments into securities and Contractor shall receive the interest earned on the investments upon Project No. 23014
5 Rev. 12-2022
the same terms provided for in Public Contract Code Section 22300 for securities deposited by Contractor. Upon satisfactory completion of this Agreement, Contractor shall receive from the escrow agent all securities, interest, and payments received by the escrow agent from the City.

3.0 PERFORMANCE SCHEDULE

3.1 Time of Essence. Time is of the essence in the performance of this Agreement.

3.2 Schedule of Performance. Contractor shall commence the services pursuant to this Agreement upon receipt of a written notice to proceed and shall complete all services within forty (40) working days. Contractor shall submit for the Contract Officer’s approval its proposed Construction Schedule. Contractor shall perform the services in accordance with the approved Construction Schedule. When requested by the Contractor, extensions to the time period(s) specified in the Construction Schedule may be approved in writing by the Contract Officer.

3.3 Force Majeure. The time period(s) specified in the Construction Schedule for performance of the services rendered pursuant to this Agreement shall be extended to the extent caused by delays due to unforeseeable causes beyond the control and without the fault or negligence of the Contractor, including, but not restricted to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, litigation, and/or acts of any governmental agency other than the City, if the Contractor within ten (10) days of the commencement of such delay notifies the Contract Officer in writing of the causes for the delay. The Contract Officer shall ascertain the facts and the extent of delay, and extend the time for performing the services for the period of the enforced delay when and if in the judgment of the Contract Officer such delay is justified. The Contract Officer’s determination shall be final and conclusive upon the parties to this Agreement. Contractor shall not be entitled to any damages or increase in compensation due to force majeure.

3.4 Term. Unless earlier terminated as set forth herein, this Agreement shall continue in full force and effect until final approval and acceptance of the project by the City.

4.0 COORDINATION OF WORK

4.1 Representative of Contractor. The following principal(s) of Contractor are hereby designated as being the principal(s) and representative(s) of Contractor authorized to act in its behalf with respect to the work specified herein and make all decisions in connection therewith:

Derek Ritarita, Principal
It is expressly understood that the experience, knowledge, capability and reputation of the foregoing principal(s) were a substantial inducement for City to enter into this Agreement. Therefore, the foregoing principal(s) shall be responsible during the term of this Agreement for directing all activities of Contractor and devoting sufficient time to personally supervise the services hereunder.

For purposes of this Agreement, the foregoing principal(s) may not be replaced nor may their responsibilities be substantially reduced by Contractor without the express written approval of City.

4.2 Contract Officer. The Contract Officer shall be such person as may be designated by Project No. 23014
6 Rev. 12-2022
the City Manager or City Engineer of City. The Contractor shall keep the Contract Officer informed of Contractor’s progress on the services. The Contractor shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein or in the City’s Municipal Code, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of the City required by this Agreement, to the extent permitted by the City’s Municipal Code.

4.3 Prohibition Against Assignment. The experience, knowledge, capability and reputation of Contractor, its principals and employees were a substantial inducement for the City to enter into this Agreement. Neither this Agreement nor any interest herein may be transferred, assigned, conveyed, hypothecated or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written approval of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty-five percent (25%) of the present ownership and/or control of Contractor, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release the Contractor or any surety of Contractor of any liability hereunder without the City’s express consent.

4.4 Independent Contractor. Neither the City nor any of its employees shall have any control over the manner, mode or means by which Contractor, its subcontractors, agents or employees, performs the services required herein, except as otherwise set forth herein. City shall have no voice in the selection, discharge, supervision or control of Contractor’s employees, subcontractors, servants, representatives or agents, or in fixing their number, compensation or hours of service. Contractor shall perform all services required herein as an independent contractor of City and shall remain at all times as to City a wholly independent contractor with only such obligations as are consistent with that role.

Contractor shall not at any time or in any manner represent that it or any of its subcontractors, agents or employees are agents or employees of City. City shall not in any way or for any purpose become or be deemed to be a partner of Contractor in its business or otherwise or a joint venture or a member of any joint enterprise with Contractor.

4.5 Identity of Persons Performing Work. Contractor represents that it employs or will employ at its own expense all personnel required for the satisfactory performance of any and all tasks and services set forth herein. Contractor represents that the tasks and services required herein will be performed by Contractor or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services.

4.6 Utility Relocation. City, and not Contractor, is responsible for removal, relocation, or protection of existing main or trunkline utilities but only to the extent such utilities were not identified in the invitation for bids or specifications. Where the specifications call for the Contractor to remove, relocate, reconstruct or protect such lines, all such work shall be deemed included in the Contract Sum.

Contractor having been presented with a reasonable basis to suspect that any previously unidentified main or trunkline may need to be removed, relocated or protected in place, Contractor shall immediately notify City and the affected utility company in writing of such belief, and the basis therefor, and Contractor shall thereafter work with the City and the utility company to coordinate such removal, relocation or protection. City shall reimburse Contractor for its reasonable costs incurred in locating and repairing damage not caused by Contractor, and removing or relocating such unidentified Project No. 23014
7 Rev. 12-2022
utility facilities, including equipment idled during such work. Contractor shall not be assessed liquidated damages for delays which meet both of the following requirements: (i) the delays occurred after Contractor gave City the written notice required by this Section; and (ii) the delays were caused by the removal, protection, or relocation of such unidentified utility facilities. Nothing herein shall be deemed to prevent the City from seeking reimbursement of any such costs from the affected utility company.

4.7 Trenches or Excavations. Pursuant to Public Contract Code Section 7104, if the work included in this Agreement requires excavations more than four (4) feet in depth, the following shall apply:
(a) Contractor shall promptly, and before the following conditions are disturbed, notify City, in writing, of any: (1) material that Contractor believes may be material that is hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law; (2) subsurface or latent physical conditions at the site different from those indicated; or (3) unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the Agreement.
(b) City shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or do involve hazardous waste, and cause a decrease or increase in Contractor’s cost of, or the time required for, performance of any part of the work, shall issue a change order per Section 1.8 (Additional Services) of this Agreement.
(c) If a dispute arises between City and Contractor whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in Contractor’s cost of, or time required for, performance of any part of the work, Contractor shall not be excused from any scheduled completion date provided for by the Agreement, but shall proceed with all work to be performed under the Agreement. Contractor shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting parties.

4.8 Best Management Practices. Contractor shall implement and maintain activity specific Best Management Practices (BMPs) to prevent pollutant loading from stormwater and nonstormwater discharges to receiving waters as required in Municipal NPDES Permit No.

CAS004004. Contracting staff whose primary job duties are related to implementation of BMPs shall be adequately trained to effectively implement, operate, and maintain such BMPs and must be versed in factors affecting BMP effectiveness. Contractor shall certify it has received all applicable training to implement the requirements in Municipal NPDES Permit No. CAS004004 and shall provide documentation to that effect.

5.0 INSURANCE

5.1 Minimum Scope and Limits of Insurance. Contractor shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company admitted to do business in California, with a current Project No. 23014
8 Rev. 12-2022
A.M. Best’s rating of no less than A:VII, and approved by City:
(a) Broad-form commercial general liability, including premises-operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than Two Million Dollars ($2,000,000.00) per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to this Agreement or shall be twice the required occurrence limit.
(b) Business automobile liability for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00), combined single limits per accident for bodily injury and property damage. (c) Workers’ compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than One Million Dollars ($1,000,000.00) per accident for bodily injury or disease. Contractor agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Contractor for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.

By execution of this Agreement, the Contractor certifies as follows:

I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers’ Compensation or to undertake selfinsurance before commencing any of the work.

The Contractor shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers’ Compensation Insurance, and shall furnish a Certificate of Insurance to the City before execution of this Agreement by the City. The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the Contractor to comply with this section. (d) Builder’s Risk (Course of Construction) insurance utilizing an “All Risk” (Special Perils) coverage form, with limits equal to the completed value of the Project and no coinsurance penalty provisions. The Builder’s Risk coverage shall name the City as a loss payee. If the Project does not involve new or major construction, City may, in its discretion, permit an Installation Floater. If authorized, a Property Installation Floater shall be obtained that provides for the improvement, remodel, modification, alteration, conversion, or adjustment to existing buildings, structures, processes, machinery and equipment. The Property Installation Floater shall provide property damage coverage for any building, structure, machinery, or equipment damaged, impaired, broken or destroyed during the performance of the work, including during transit, installation, and testing at the project site.

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If the Contractor maintains higher limits or has broader coverage than the minimums shown above, the City requires and shall be entitled to all coverage, and to the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

5.2 Endorsements. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(a) Additional Insureds: The City of West Covina and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Contractor pursuant to its contract with the City; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; automobiles owned, leased, hired, or borrowed by the Contractor.
(b) Notice of Cancelation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (c) Primary Coverage: The Contractor’s insurance coverage shall be primary insurance as respects the City of West Covina, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of West Covina shall be excess and not contributing with the insurance provided by this policy. (d) Waiver of Subrogation: Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance. Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(e) Coverage Not Affected: Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of West Covina, its officers, officials, agents, employees, and volunteers.
(f) Coverage Applies Separately: The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5.3 Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

5.4 Certificates of Insurance. Contractor shall provide to City certificates of insurance Project No. 23014
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showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

5.5 Non-limiting. Nothing in this Section shall be construed as limiting in any way the indemnification provision contained in this Agreement or the extent to which Contractor may be held responsible for payments of damages to persons or property resulting from Contractor’s or its subcontractors’ performance of the work covered under this Agreement.

5.6 Subcontractors. Contractor shall require and verify that all subcontractors maintain insurance meeting all requirements stated herein, and Contractor shall ensure that the City is listed as an additional insured on insurance required of subcontractors.

5.7 Sufficiency of Insurers. Insurance required by this Agreement shall be satisfactory only if issued by companies authorized to do business in California, rated with a current A.M. Best’s rating of no less than A:VII unless such requirements are waived by the City’s Risk Manager in writing due to unique circumstances. If the City’s Risk Manager determines that the work or services to be performed under this Agreement creates an increased risk of loss to the City, the Risk Manager may increase the minimum limits of the insurance policies required by this Section by providing written notice to Contractor; provided that the Contractor may appeal such determination to the City Council of City within ten (10) days of receipt of notice from the Risk Manager.

6.0 BONDS

6.1 Labor and Materials, Performance and Warranty Bonds. Concurrently with execution of this Agreement, Contractor shall deliver to City: (1) a labor and materials bond in an amount equal to one hundred percent (100%) of the Contract Sum as security for the payment of all persons furnishing labor or materials in connection with the work, (2) a performance bond in an amount equal to one hundred percent (100%) of the Contract Sum as security for the faithful performance of this Agreement, and (3) a warranty bond in an amount equal to fifty percent (50%) of the Contract Sum to guarantee the work for a period of one (1) year following completion of the work, on the forms provided by the City. The bonds shall contain the original notarized signature of an authorized officer of the surety and affixed thereto shall be a certified and current copy of his/her power of attorney. The bonds shall be unconditional and remain in force during the entire term of the Agreement and shall be released or exonerated only if the Contractor promptly and faithfully performs all terms and conditions of this Agreement.

6.2 Sufficiency of Sureties. Sureties must be authorized to issue bonds in California. In addition, sureties must possess a minimum rating from A. M. Best Company of A:VII and must be listed as an acceptable surety on federal bonds by the United States Department of the Treasury, http://www.fms.treas.gov/c570/c570.html, subject to the maximum amount shown in the listing. If cosureties are used, their bonds must be on a joint and several basis.

6.3 Substitution of Securities. Pursuant to California Public Contract Code Section 22300, substitution of eligible equivalent securities for any moneys withheld to ensure performance under the Agreement for the work to be performed will be permitted at the request and expense of Project No. 23014
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Contractor.

7.0 INDEMNIFICATION
Contractor agrees to defend (with legal counsel of City’s choosing), indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Contractor’s sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Contractor, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Contractor, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Contractor, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by the Contractor, its employees, and/or authorized subcontractors under this Agreement, whether or not the Contractor, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained in any other document, which shall be of no force and effect. (a) Contractor will defend any action or actions filed in connection with any of said claims or liabilities and will pay all costs and expenses, including legal costs and attorneys’ fees incurred in connection therewith.
(b) Contractor will promptly pay any judgment rendered against the City, its officers, agents or employees for any such claims or liabilities arising or alleged to arise out of or in connection with Contractor’s (or its agents’, employees’, subcontractors’, or invitees’) negligent performance of or failure to perform such work, operations or activities hereunder; and Contractor agrees to save and hold the City, its officers, agents, and employees harmless therefrom. (c) If the City, its officers, agents or employees is/are made a party to any action or proceeding filed or prosecuted against Contractor for such damages or other claims arising or alleged to arise out of or in connection with the negligent performance of or failure to perform the work, operation or activities of Contractor hereunder, Contractor shall pay to the City, its officers, agents or employees, any and all costs and expenses incurred by the City, its officers, agents or employees in such action or proceeding, including but not limited to, legal costs and attorneys’ fees for counsel acceptable to City.
(d) Contractor’s duty to defend and indemnify as set forth herein shall include any claims, liabilities, obligations, losses, demands, actions, penalties, suits, costs, expenses or damages or injury to persons or property arising or alleged to arise from, in connection with, as a consequence of or pursuant to any state or federal law or regulation regarding hazardous substances, including but not limited to the Federal Insecticide, Fungicide and Rodenticide Act (“FIFRA”), Comprehensive Environmental Response, Compensation and Liability Act of 1980 (“CERCLA”), Resource Conservation and Recovery Act of 1976 (“RCRA”), the Hazardous and Solid Waste Amendments of Project No. 23014
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1984, the Hazardous Material Transportation Act, the Toxic Substances Control Act, the Clean Air Act, the Clean Water Act, the California Hazardous Substance Account Act, the California Hazardous Waste Control Law or the Porter-Cologne Water Quality Control Act, as any of those statutes may be amended from time to time.

Contractor’s indemnification obligations pursuant to this Section shall survive the termination of this Agreement. Contractor shall require the same indemnification in favor of City from all subcontractors.

8.0 RECORDS AND REPORTS

8.1 Reports. Contractor shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the services required by this Agreement as the Contract Officer may require. Contractor hereby acknowledges that the City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason, Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein, Contractor shall promptly notify the Contract Officer of said fact, circumstance, technique or event and the estimated increased or decreased cost related thereto.

8.2 Records. Contractor shall keep, and require subcontractors to keep, such books and records (including but not limited to payroll records as required herein) as may be necessary to perform the services required by this Agreement and enable the Contract Officer to evaluate the performance of such services. The Contract Officer shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required.

8.3 Ownership of Documents. All drawings, specifications, reports, records, documents and other materials prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for its own use. Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all damages resulting therefrom.

9.0 ENFORCEMENT OF AGREEMENT; TERMINATION

9.1 Governing Law. This Agreement shall be construed and interpreted both as to validity and to performance of the parties in accordance with the laws of the State of California. Legal actions concerning any dispute, claim or matter arising out of or in relation to this Agreement shall be instituted in the Superior Court of the County of Los Angeles, State of California, or any other appropriate court in such county, and Contractor covenants and agrees to submit to the personal jurisdiction of such Project No. 23014
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court in the event of such action.

9.2 Notice of Default and Cure Period. If either party fails to perform its obligations hereunder, the nondefaulting party may provide the defaulting party written notice of such default. The defaulting party shall have ten (10) days to cure the default; provided that, if the default is not reasonably susceptible to being cured within said ten (10) day period, the defaulting party shall have a reasonable time to cure the default, not to exceed a maximum of thirty (30) days, provided the defaulting party commences to cure such default within ten (10) days of service of such notice and diligently prosecutes the cure to completion; provided further that if the default is an immediate danger to the health, safety and general welfare, the defaulting party shall take such immediate action as may be necessary. Notwithstanding the foregoing, the nondefaulting party may, in its sole and absolute discretion, grant a longer cure period. Should the defaulting party fail to cure the default within the time period provided in this Section, the nondefaulting party shall have the right, in addition to any other rights the nondefaulting party may have at law or in equity, to terminate this Agreement, and/or to call upon any completion or payment bond or other security for performance thereof. Compliance with the provisions of this Section shall be a condition precedent to bringing any legal action, and such compliance shall not be a waiver of any party’s right to take legal action in the event that the dispute is not cured.

9.3 Termination for Default of Contractor. If termination is due to the failure of the Contractor to fulfill its obligations under this Agreement, Contractor shall vacate any City owned property which Contractor is permitted to occupy hereunder and City may, upon termination, take over the work and prosecute the same to completion by contract or otherwise, and the Contractor shall be liable to the extent that the total cost for completion of the services required hereunder exceeds the compensation herein stipulated (provided that the City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Contractor for the purpose of setoff or partial payment of the amounts owed the City as previously stated.

9.4 Termination for Convenience. The City may terminate this Agreement without cause for convenience of the City upon giving Contractor thirty (30) days prior written notice of termination of the Agreement. Upon receipt of the notice of termination, the Contractor shall cease all further work pursuant to the Agreement. Upon such termination by the City, the Contractor shall not be entitled to any other remedies, claims, actions, profits, or damages except as provided in this paragraph. Upon the receipt of such notice of termination, Contractor shall be entitled to the following compensation:
(a) The contract value of the work completed through and including the date of receipt of the notice of termination, less the amount of progress payments received by Contractor. (b) Actual move-off costs including labor, rental fees, equipment transportation costs, the costs of maintaining on-site construction office for supervising the move-off. (c) The cost of materials custom-made for this Agreement which the Contractor cannot use in its normal course of business, and for which the City has not already paid. (d) Any costs shall not include any markups as might otherwise be allowed by any plans or specifications which were a part of the Agreement.

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The provisions of this Section shall supersede any inconsistent provisions of the Agreement or the Bid Documents. City and Contractor agree that the provisions of this Section are a substantive part of this Agreement’s consideration.

9.5 “Claims” by Contractor under Section 9204. Notwithstanding any other provision of this Agreement to the contrary, this Agreement shall be subject to all requirements of Public Contract Code Section 9204 (“Section 9204”) as it may be amended from time to time. The parties acknowledge that Section 9204 applies to certain requests by Contractor, such as certain requests for time extensions, certain requests for payments not covered by contract, and certain requests for payments of amounts disputed by City. The parties further acknowledge that Section 9204 establishes all of the following: (i) Contractor may submit a “claim” to the City, as that term is defined in Section 9204; (ii) City has an initial 45 days to review and respond to the claim to state “what portion of the claim is disputed and what portion is undisputed”. If the City does not issue a written statement, the claim is deemed rejected in its entirety; (iii) Contractor must furnish reasonable documentation to support the claim; (iv) City has 60 days from its written determination to pay any undisputed amount; and (v) specified procedures apply to resolve any amounts in dispute.

9.6 Waiver. No delay or omission in the exercise of any right or remedy by a nondefaulting party on any default shall impair such right or remedy or be construed as a waiver. A party’s consent to or approval of any act by the other party requiring the party’s consent or approval shall not be deemed to waive or render unnecessary the other party’s consent to or approval of any subsequent act. Any waiver by either party of any default must be in writing and shall not be considered a waiver of any other default concerning the same or any other provision of this Agreement.

9.7 Rights and Remedies are Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the parties are cumulative and the exercise by either party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.

9.8 Legal Action. In addition to any other rights or remedies, either party may take legal action, at law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

9.9 Liquidated Damages. Contractor agrees that failure to complete work within the time allowed herein will result in damages being sustained by the City. Contractor further agrees that the determination of actual damages for any delay in performance of this Agreement would be extremely difficult or impractical to determine in the event of a breach of this Agreement. Therefore, Contractor agrees that it and its sureties shall be liable for and shall pay to the City liquidated damages in the amount of Five Hundred Dollars ($500.00) for each calendar day of delay in the performance of any service required hereunder. Contractor further agrees that liquidated damages may be assessed for failure to comply with the emergency call out requirements described in the Scope of Services. The City may withhold from any amounts payable on account of services performed by the Contractor any accrued liquidated damages. Contractor, on behalf of itself and its sureties, and City agree that the Project No. 23014
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liquidated damages constitute a reasonable estimate of actual damages, and are not punitive.

10.0 CITY OFFICERS AND EMPLOYEES, NONDISCRIMINATION

10.1 Non-liability of City Officers and Employees. No officer or employee of the City shall be personally liable to the Contractor, or any successor in interest, in the event of any default or breach by the City or for any amount which may become due to the Contractor or to its successor, or for breach of any obligation of the terms of this Agreement.

10.2 Conflict of Interest. The Contractor warrants that it has not paid or given and will not pay or give any third party any money or other consideration for obtaining this Agreement.

10.3 Covenant Against Discrimination. Contractor covenants that, by and for itself, its heirs, executors, assigns, and all persons claiming under or through them, that there shall be no discrimination against or segregation of, any person or group of persons on account of race, color, creed, religion, sex, gender, gender expression, marital status, national origin, disability, pregnancy, sexual orientation or ancestry in the performance of this Agreement. To the extent required by law, Contractor shall take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, creed, religion, sex, gender, gender expression, marital status, national origin, disability, pregnancy, sexual orientation or ancestry.

11.0 MISCELLANEOUS PROVISIONS

11.1 Notice. Any notice, demand, request, document, consent, approval, or communication either party desires or is required to give to the other party or any other person shall be in writing and shall be deemed to be given when served personally or deposited in the U.S. Mail, prepaid, first-class mail, return receipt requested, addressed as follows:

To City: City of West Covina
1444 West Garvey Avenue South
West Covina, CA 91790
Attn: City Engineer
To Contractor: Vance Corporation
P.O. Box 575
Beaumont, CA 92223
Attn: Derek Ritarita

11.2 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of this Agreement or any other rule of construction which might otherwise apply.

11.3 Integration; Amendment. It is understood that there are no oral agreements between the parties hereto affecting this Agreement and this Agreement supersedes and cancels any and all previous negotiations, arrangements, agreements and understandings, if any, between the parties, and none shall be used to interpret this Agreement. This Agreement may be amended at any time by the mutual consent of the parties by an instrument in writing.

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11.4 Severability. If one or more of the words, phrases, sentences, clauses, paragraphs, or sections in this Agreement is declared unenforceable by a court of competent jurisdiction, such unenforceability shall not affect any of the remaining words, phrases, sentences, clauses, paragraphs, or sections of this Agreement which are severable. Remaining enforceable provisions shall be interpreted to carry out the intent of the parties unless an invalid provision is so material that its invalidity deprives either party of the basic benefit of their bargain or renders this Agreement meaningless.

11.5 Hiring of Undocumented Aliens Prohibited. Contractor shall not hire, employ, or allow any person to work under this Agreement unless such person is properly documented and may legally work within the United States.

11.6 Unfair Business Practices Claims. Consistent with Public Contract Code Section 7103.5, Contractor, on behalf of itself and all subcontractors, offers and agrees to assign to the City all rights, title, and interest in and to all causes of action they may have under Section 4 of the Clayton Act (15 U.S.C. Section 15) and under the Cartwright Act (Chapter 2 (commencing with Section 16700) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services or materials pursuant to this Agreement. This assignment becomes effective when the City renders final payment to the Contractor without further acknowledgment by the parties.

11.7 Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other Agreement to which said party is bound.

11.8 Legal Responsibilities. The Contractor shall keep itself informed of City, State, and Federal laws, ordinances and regulations, which may in any manner affect the performance of its services pursuant to this Agreement. The Contractor shall at all times observe and comply with all such laws, ordinances and regulations. Neither the City, nor its officers, agents, assigns nor employees shall be liable at law or in equity as a result of the Contractor’s failure to comply with this Section.

11.9 Counterparts and Electronic Signatures. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement. Counterpart written signatures may be transmitted by facsimile, email or other electronic means and have the same legal effect as if they were original signatures.
[SIGNATURE PAGE FOLLOWS.]
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IN WITNESS WHEREOF, the parties have entered into this Agreement as of the date first written above.

CITY OF WEST COVINA,
A municipal corporation
__________________________________ Date: __________________________ David Carmany
City Manager

CONTRACTOR
__________________________________ Date: __________________________ Derek Ritarita
President
ATTEST:
________________________________
Lisa Sherrick
Assistant City Clerk
APPROVED AS TO FORM:
__________________________________ Date: ________________________ Thomas P. Duarte
City Attorney
APPROVED AS TO INSURANCE:
____________________________________ Date: ________________________ Helen Tran
Risk Management

EXHIBIT A
CONTRACTOR’S PROPOSAL

EXHIBIT B

CERTIFICATES OF INSURANCE

EXHIBIT C
BONDS
ATTACHMENT NO. 3
RESOLUTION NO. 2023-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, ADOPTING A BUDGET

AMENDMENT FOR THE FISCAL YEAR COMMENCING
JULY 1, 2022 AND ENDING JUNE 30, 2023 (FY 2022-23

RESIDENTIAL STREETS REHABILITATION PROGRAM)
WHEREAS, on April 19, 2022, the City Manager presented to the City Council a proposed budget for Fiscal Year 2022-23 in compliance with Section 2-151(m) of the West Covina Municipal Code; and
WHEREAS, following the initial presentation of the proposed budget for Fiscal Year 2022-23, the City held meetings and community workshops and conducted an online budget survey in order to solicit input from the public regarding the proposed budget; and WHEREAS, on June 7, 2022, the City Council adopted a budget for the 2022-2023 Fiscal Year; and
WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves Budget Amendment No. 2023-017, attached hereto as Exhibit A, for Fiscal Year 2022-23.

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 18th day of April, 2023.

Rosario Diaz
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-23 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 18th day of April, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
Exhibit A
City of West Covina
Fiscal Year 2022-23
Budget Amendment No. 2023-017
FY 2022-23 RESIDENTIAL STREETS REHABILITATION PROGRAM
Fund Name (No.)
Current
Budget
Proposed
Amendment
Amended
Budget
SB1 – Road Maintenance Rehab. (237)
Revenue 2,989,658 0 2,989,658
Expenditures 4,847,972 1,259,134 6,107,106
Revenue less Expenditures -1,858,314.00 -$1,259,134 -$980,525 AGENDA ITEM NO. 7

SMALL, INFORMAL AND FORMAL PROCUREMENTS AND ESTABLISHING THE

APPROVAL REQUIREMENTS FOR THE SALE, EXCHANGE, DISPOSAL, OR DONATION

OF SURPLUS OF EQUIPMENT AND SUPPLIES
RECOMMENDATION:

It is recommended that the City Council review and approve the following Resolution:

RESOLUTION NO. 2023-20 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, ESTABLISHING REVISED THRESHOLDS FOR SMALL, INFORMAL AND FORMAL PROCUREMENTS IN ACCORDANCE WITH SECTION 2-328 OF DIVISION 2 OF ARTICLE VII OF CHAPTER 2 OF THE WEST COVINA MUNICIPAL CODE AND ESTABLISHING

THE APPROVAL REQUIREMENTS FOR THE SALE, EXCHANGE, DISPOSAL, OR DONATION OF SURPLUS SUPPLIES AND EQUIPMENT IN ACCORDANCE WITH SECTION 2-336 OF DIVISION 2 OF ARTICLE VII OF CHAPTER 2 OF THE WEST COVINA MUNICIPAL CODE BACKGROUND:

In June 2022, the City Council adopted a revised purchasing ordinance, codified in Article VII (Purchases and Sales) of Chapter 2 (Administration) of the West Covina Municipal Code. Pursuant to Section 2-328 (Purchasing authority; purchase order and contract approval requirements) of the Municipal Code, the City Council is required to establish, by resolution, thresholds for small, informal, and formal procurements. In June 2022, the City Council adopted Resolution No. 2022-64, which established thresholds for small, informal and formal procurements. Since its adoption, staff noticed the thresholds set forth in the resolution are not aligned with the purchasing ordinance regarding micro procurement procedures. Additionally, Section 2-336 (Surplus equipment and supplies) of the Municipal Code requires that the sale, exchange, disposal, or donation of surplus supplies and equipment be in accordance with approval requirements established by resolution of the City Council.

DISCUSSION:

Staff recommends amending the procurement thresholds as set forth in Table 1 below, for consistency Staff recommends amending the procurement thresholds as set forth in Table 1 below, for consistency with Section 2-331 and Sections 2-353-355 of the Municipal Code. Section 2-331 establishes a threshold up to five thousand dollars ($5,000.00) for micro procurement procedures. Sections 2-353-355 of the Municipal Code mirror the thresholds set forth in Public Contract Code section 22032.

Type of
Procurement
Resolution
2022-64 Municipal Code Public ContractCode
Proposed
Resolution
Micro
N/A
Set by Municipal
Code
Up to $5k N/A
N/A
Set by Municipal
Code
Small $5K - $60K Set by Resolution $60k or less $5,000.01 - $60k Informal $60,000.01 -
$199,999.99 Set by Resolution $60,000.01 -$200k
$60,000.01 -
$200k
Formal $200,000.00 or
greater Set by Resolution More than$200,000
$200,000.01 or
greater
Table 1. Comparison of Dollar Threshold Requirements
Additionally, the resolution proposes to establish the surplus of equipment and supplies approval requirements to align with amended thresholds for Procurement Types as outlined in Table 2 below.

Threshold Approver
Up to $5k Purchasing Officer
$5,000.01 - $60k Finance Director
$60,000.01 - $200k City Manager
$200,000.01 or greater City Council
Table 2. Proposed Surplus Thresholds
The approval authority outlined above will apply to the sale, disposal or exchange of surplus supplies or equipment. Any donation of surplus supplies or equipment will require City Council approval.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form.

Prepared by: Maria Delira, Purchasing Manager
Fiscal Impact
FISCAL IMPACT:

This is strictly an administrative item, therefore; there is no fiscal impact associated with this action.

Attachments
Attachment No. 1 - Resolution No. 2023-20
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability ATTACHMENT NO. 1
RESOLUTION NO. 2023-20

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, ESTABLISHING REVISED

THRESHOLDS FOR SMALL, INFORMAL AND FORMAL
PROCUREMENTS IN ACCORDANCE WITH SECTION 2-
328 OF DIVISION 2 OF ARTICLE VII OF CHAPTER 2 OF

THE WEST COVINA MUNICIPAL CODE AND

ESTABLISHING THE APPROVAL REQUIREMENTS FOR

THE SALE, EXCHANGE, DISPOSAL, OR DONATION OF

SURPLUS SUPPLIES AND EQUIPMENT IN
ACCORDANCE WITH SECTION 2-336 OF DIVISION 2 OF
ARTICLE VII OF CHAPTER 2 OF THE WEST COVINA

MUNICIPAL CODE
WHEREAS, on June 21, 2022, the City Council adopted Ordinance No. 2498, which repealed and replaced Division 1 (Generally) and Division 2 (Purchasing System) and amended Division 3 (Contracting for Public Projects) of Article VII (Purchases of Sales) of Chapter 2 (Administration) of the West Covina Municipal Code (“Revised Purchasing Ordinance”); and
WHEREAS, pursuant to subsection (a) of Section 2-328 (Purchasing Authority; Purchase Order and Contract Approval Requirements) of Division 2 (Purchasing Procedures) of Article VII (Purchases and Sales) of Chapter 2 (Administration) of the Revised Purchasing Ordinance, the City Council shall, by resolution, establish the thresholds for small, informal and formal procurements; and WHEREAS, on June 21, 2022, the City Council adopted Resolution No. 2022-64, establishing the thresholds for small, informal and formal procurements in accordance with Section 2-328(a); and
WHEREAS, the City Council desires to revise the thresholds for small, informal and formal procurements for better consistency with the Revised Purchasing Ordinance; and
WHEREAS, pursuant to subsection (b) of Section 2-336 (Surplus Equipment and Supplies) of Division 2 of Article VII of Chapter 2 of the Revised Purchasing Ordinance, the sale, exchange, disposal, or donation of surplus supplies and equipment shall be in accordance with approval requirements established by resolution of the City Council; and WHEREAS, the City Council desires to establish the approval requirements for the sale, exchange, disposal, or donation of surplus supplies and equipment in accordance with Section 2-336(b).

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves the following revised purchasing thresholds:

Type of Procurement Threshold
Small $5,000.01-$60,000.00
Informal $60,000.01-$200,000.00
Formal $200,000.01 or greater
SECTION 2. The City Council hereby establishes the following approval requirements for the sale, exchange, or disposal of surplus supplies and equipment:

Threshold Authorized to Approve the Sale, Exchange, or
Disposal of Surplus Supplies and Equipment
Up to $5,000.00 Purchasing Officer
$5,000.01-$60,000.00 Finance Director
$60,000.01-$200,000.00 City Manager
$200,000.01 or greater City Council
SECTION 3. City Council approval shall be required for any donation of surplus supplies or equipment.

SECTION 4. The City Council hereby repeals Resolution No. 2022-64, adopted by the City Council on June 21, 2022.

SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall take effect immediately.

APPROVED AND ADOPTED this 18th day of April, 2023.

Rosario Diaz
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-20 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 18th day of April, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
AGENDA ITEM NO. 8

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: April 18, 2023
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: PURCHASING REPORT AND REJECTION OF BIDS AND REQUESTS FOR PROPOSALS RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Receive and file the Purchasing Report for July 1, 2022 through March 31, 2023; and

2. Reject the unawarded bids and requests for proposals detailed within the staff report.

BACKGROUND:

Sections 2-337 and 2-356 of the West Covina Municipal Code require that a report be presented to the City Council on a semi-annual basis listing all contracts and purchase orders that have been awarded by the City Manager pursuant to the City Manager's authority during the preceding six months. The report must include a description of the materials or services or public project performed, the vendor/contractor name and the amount of the expenditure.

DISCUSSION:

Staff is submitting a Purchasing Report (Attachment No. 1) that provides a list of all purchase orders entered into under the Purchasing Officer and City Manager's authority during the period of July 1, 2022 through March 31, 2023.

During this process, staff identified bids and requests for proposals that were posted and opened but not awarded. They are listed in Table 1 below. Per West Covina Municipal Code Sections 2-334(3), 2-354(6), and 2-355(4), the City Council may reject any and all bids or proposals presented. Staff is presenting the list below for formal rejection by the City Council as no action has been taken.

Bid/RFP Bid/RFP
No. Posted Opened
Four (4) Toyota vehicles for WC Police Department 31-006 9/28/20 10/19/20 City facilities janitorial services 61-008 10/14/20 11/5/20 Legislative Advocacy Services 71-013 10/21/20 11/19/20
West Covina Sportsplex Door Replacement 23011 1/9/23 1/25/23 Multi-field Baseball sports park venue management &
operations 71-016 1/7/21 1/28/21
Table 1. List of Bids and RFPs Proposed to be Rejected
Lease and/or manage Sportsplex Restaurants 61-013 5/5/21 5/27/21 Communications & Social Media 11-012 8/23/21 9/9/21
Sewer Main Replacement Design Services - Portion of
Azusa Ave. and Citrus St. 71-018 7/6/21 8/5/21
SB1383 Implementation Assistance 11-014 4/14/22 5/17/22 Landscape Maintenance Services for Civic Center and
City Parks 61-014 5/10/22 6/6/22
City-owned properties at Plaza West Covina 11-016 8/2/22 8/30/22 Sportplex Restaurant(s) Lease/Operation 71-019 10/25/22 12/1/22 Landscape Maintenance Services for Civic Center and
City Parks 61-020 2/6/23 3/14/23
Prepared by: Stephanie Sikkema
Fiscal Impact
FISCAL IMPACT:

This is strictly an administrative item, therefore; there is no fiscal impact associated with this action.

Attachments
Attachment No. 1 - Purchase Orders Report
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability 3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 1
Vendor: 010064 - AMTECH ELEVATOR SERVICES
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00185 ELEVATOR MAINTENANCE AND REPAIR mdelira reg 0 02/02/2023 0.00 7,081.80 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00207 OPTIGUARD SHIELD ENTRANCE-PROTECTION DEVICE mdelira reg 0 03/16/2023 0.00 9,000.00 Total: 0.00
Vendor PO Total: 16,081.80
Vendor: 010245 - COASTLINE EQUIPMENT CORP
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00132 EMERGENCY REPAIRS 2019 JOHN DEERE 524L mdelira reg 0 11/02/2022 0.00 5,584.50 Total: 0.00
Vendor PO Total: 5,584.50
Vendor: 010304 - DANIELS TIRE SERVICE CORP
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00011 TIRES - CITYWIDE VEHICLES mdelira reg 0 07/20/2022 0.00 25,000.00 Total: 0.00
Vendor PO Total: 25,000.00
Vendor: 010327 - DELL COMPUTERS
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00022 MICROSOFT EA LICENSES FOR PD, FY22-23 mdelira reg 0 08/04/2022 0.00 46,864.82 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00030 MICROSOFT ENTERPRISE AGREEMENT 22-23 ssikkema reg 0 08/17/2022 0.00 120,430.21 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00100 30 LAPTOPS WITH ACCESSORIES FOR PD mdelira reg 0 09/22/2022 0.00 59,043.54 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00160 6 VMWARE UPGRADE LIC FOR WCSG/PD SERVERSmdelira reg 0 12/13/2022 0.00 8,272.32 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00181 MICROSOFT PROJECT SOFTWARE mdelira reg 0 01/25/2023 0.00 469.14 Page: 1
ATTACHMENT NO. 1
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 2
Vendor: 010327 - DELL COMPUTERS (cont.)
Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00182 6 PA WILDFIRE FIREWALL RENEWALS FOR PD SERVERS mdelira reg 0 01/26/2023 0.00 28,316.06 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00209 VMWARE MOBILE DEVICE MGMT FOR PD MOBILE DEVICES mdelira reg 0 03/27/2023 0.00 6,237.00 Total: 0.00
Vendor PO Total: 269,633.09
Vendor: 010348 - DOOLEY ENTERPRISES INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00012 223 AMMUNITION FOR PD mdelira reg 0 07/20/2022 0.00 9,914.48 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00115 223 AMMUNITION FOR PD mdelira reg 0 10/04/2022 0.00 9,906.01 Total: 0.00
Vendor PO Total: 19,820.49
Vendor: 010371 - ELECTRA-MEDIA INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00174 MAITENANCE/PROGRAMMING/CELLULAR @ AUTO PLAZA SIGN mdelira reg 0 01/17/2023 0.00 15,360.00 Total: 0.00
Vendor PO Total: 15,360.00
Vendor: 010397 - ESGV COALITION FOR HOMELESS
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00125 ESGV COALITION FOR THE HOMELESS mdelira reg 0 10/19/2022 0.00 10,000.00 Total: 0.00
Vendor PO Total: 10,000.00
Vendor: 010399 - E TSENG & ASSOC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00032 AB 939 ANNUAL REPORT PREPARATION ssikkema reg 0 08/17/2022 0.00 6,500.00 Total: 0.00
Vendor PO Total: 6,500.00
Vendor: 010470 - GOLDEN BELL PRODUCTS INC
Page: 2
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 3
Vendor: 010470 - GOLDEN BELL PRODUCTS INC (cont.)
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00150 SEWER MANHOLES INSECTICIDE COATING mdelira reg 0 11/23/2022 0.00 32,160.00 Total: 0.00
Vendor PO Total: 32,160.00
Vendor: 010483 - HAAKER EQUIPMENT CO INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00171 SERVICE ON VACTOR (UNIT 114) mdelira reg 0 01/16/2023 0.00 13,267.25 Total: 0.00
Vendor PO Total: 13,267.25
Vendor: 010489 - HDL COREN & CONE INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00064 CONTINUING DISCLOSURE/DISSEMINATION SRVCSssikkema reg 0 08/01/2022 0.00 4,600.00 Total: 0.00
Vendor PO Total: 4,600.00
Vendor: 010496 - HINDERLITER DE LLAMAS & ASSOC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00034 SALES & USE TAX & MANAGEMENT SERVICES ssikkema reg 0 08/17/2022 0.00 8,400.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00054 AUDIT SERVICES - SALES TAX mdelira bla 0 08/23/2022 0.00 166,900.00 Total: 0.00
Vendor PO Total: 175,300.00
Vendor: 010506 - HOUSING RIGHTS CENTER INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00126 HOUSING RIGHTS CENTER mdelira reg 0 10/19/2022 0.00 10,000.00 Total: 0.00
Vendor PO Total: 10,000.00
Vendor: 010510 - LANDSCAPE WAREHOUSE
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00196 BACKFLOW PREVENTION ASSEMBLY - WALMERADO PARK ssikkema reg 0 02/13/2023 0.00 6,143.84 Total: 0.00
Vendor PO Total: 6,143.84
Vendor: 010610 - LN CURTIS & SONS CORP
Page: 3
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 4
Vendor: 010610 - LN CURTIS & SONS CORP (cont.)
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00151 REPLACEMENT HOSE mdelira reg 0 11/23/2022 0.00 70,016.38 Total: 0.00
Vendor PO Total: 70,016.38
Vendor: 010615 - LA COUNTY AUDITOR CONTROLLER
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00110 LARIAC 7 PROJECT mdelira reg 0 09/26/2022 0.00 28,842.00 Total: 0.00
Vendor PO Total: 28,842.00
Vendor: 010713 - MERRITT'S ACE HARDWARE
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00156 CHAINSAWS AND SUPPLIES mdelira reg 0 11/28/2022 0.00 11,680.63 Total: 0.00
Vendor PO Total: 11,680.63
Vendor: 010747 - WILLDAN FINANCIAL SVCS INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00027 CFD 1989-1 OPA CALCULATION WC MALL mdelira reg 0 08/04/2022 0.00 3,000.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00161 WILLDAN INVOICE mdelira reg 0 12/13/2022 0.00 33,873.00 Total: 0.00
Vendor PO Total: 36,873.00
Vendor: 010748 - CIVIC PLUS / MUNICODE
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00119 MUNICODE YEARLY EXPENSES mdelira reg 0 10/11/2022 0.00 6,000.00 Total: 0.00
Vendor PO Total: 6,000.00
Vendor: 010776 - NBS/GOVERNMENT FINANCE GROUP
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00197 DISTRICT CLOSEOUT ANALYSIS CFD 1989-1 mdelira reg 0 02/15/2023 0.00 12,500.00 Total: 0.00
Vendor PO Total: 12,500.00
Vendor: 010914 - REYNOLDS BUICK CORP
Page: 4
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 5
Vendor: 010914 - REYNOLDS BUICK CORP (cont.)
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00028 VEHICLE PURCHASE - CODE ENFORCEMENT ssikkema reg 0 08/15/2022 0.00 42,367.90 Total: 0.00
Vendor PO Total: 42,367.90
Vendor: 010954 - SAN DIEGO POLICE EQUIPMENT CO
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00014 9MM AMMUNITION FOR PD mdelira reg 0 07/20/2022 0.00 10,417.80 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00104 45 AMMUNITION FOR PD mdelira reg 0 09/22/2022 0.00 8,235.98 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00154 9MM AMMUNITION FOR PD mdelira reg 0 11/23/2022 0.00 12,922.25 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00199 9MM & 223 AMMUNITION FOR PD mdelira reg 0 02/22/2023 0.00 30,025.20 Total: 0.00
Vendor PO Total: 61,601.23
Vendor: 011118 - UC REGENTS
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00061 CONTINUING EDUATION FY 22-23 mdelira reg 0 08/24/2022 0.00 62,855.16 Total: 0.00
Vendor PO Total: 62,855.16
Vendor: 011146 - VALLEY LIGHT INDUSTRIES INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00026 ANNUAL BUS SHELTER CLEANING mdelira reg 0 08/04/2022 0.00 72,956.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00134 GLENDORA CORRIDOR TRASH CLEARING mdelira reg 0 11/02/2022 0.00 18,884.80 Total: 0.00
Vendor PO Total: 91,840.80
Vendor: 011216 - XEROX CORPORATION
Page: 5
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 6
Vendor: 011216 - XEROX CORPORATION (cont.)
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00145 CED XEROX PRINTER PRINTS mdelira reg 0 11/14/2022 0.00 465.36 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00146 CED COPIER LEASE S/N E2B669711 mdelira reg 0 11/17/2022 0.00 1,150.00 Total: 0.00
Vendor PO Total: 1,615.36
Vendor: 011251 - LIFE ASSIST
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00136 EMERGENCY MEDICAL SUPPLIES FY 22-23 mdelira reg 0 11/08/2022 0.00 150,000.00 Total: 0.00
Vendor PO Total: 150,000.00
Vendor: 011298 - ALLISON MECHANICAL INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00092 HVAC MAINTENANCE CITY BLDGS mdelira reg 0 09/14/2022 0.00 34,782.64 23-00092 HVAC MAINTENANCE CITY BLDGS mdelira reg 1 10/04/2022 1,622.64 36,405.28 23-00092 HVAC MAINTENANCE CITY BLDGS mdelira reg 2 02/02/2023 96,453.00 132,858.28 Total: 98,075.64
Vendor PO Total: 132,858.28
Vendor: 011311 - ACTION COMMUNITY FOOD PANTRY
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00206 ACTION FOOD PANTRY mdelira reg 0 03/16/2023 0.00 20,000.00 Total: 0.00
Vendor PO Total: 20,000.00
Vendor: 011331 - SECTRAN SECURITY INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00069 ARMORED TRUCK SERVICE mdelira reg 0 08/25/2022 0.00 5,289.00 Total: 0.00
Vendor PO Total: 5,289.00
Vendor: 011373 - GRAINGER INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00053 FIRE JANITORIAL SUPPLIES FY 22-23 mdelira bla 0 08/23/2022 0.00 15,000.00 Total: 0.00
Page: 6
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 7
Vendor PO Total: 15,000.00
Vendor: 011382 - VERITIV OPERATING COMPANY
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00062 FIRE JANITORIAL SUPPLIES FY 22-23 mdelira bla 0 08/24/2022 0.00 6,000.00 Total: 0.00
Vendor PO Total: 6,000.00
Vendor: 011383 - WAXIE SANITARY SUPPLY
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00088 CITYWIDE JANITORIAL SUPPLIES mdelira reg 0 09/12/2022 0.00 55,000.00 Total: 0.00
Vendor PO Total: 55,000.00
Vendor: 011448 - RELX / LEXIS NEXIS
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00042 LEXIS NEXIS ACCURINT FOR PD, FY22-23 ssikkema reg 0 08/17/2022 0.00 18,522.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00138 DESK OFFICER REPORTING SYSTEM FOR PD, 8/22-7/23 mdelira reg 0 11/08/2022 0.00 14,071.00 Total: 0.00
Vendor PO Total: 32,593.00
Vendor: 011631 - ALLIANT INSURANCE SERVICES
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00099 ALLIANT INSURANCE SERVICES YEARLY EXPENSESmdelira reg 0 09/20/2022 0.00 50,000.00 Total: 0.00
Vendor PO Total: 50,000.00
Vendor: 011693 - ESRI
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00157 ARCGIS ONLINE ANNUAL LICENSES mdelira reg 0 11/30/2022 0.00 14,019.18 Total: 0.00
Vendor PO Total: 14,019.18
Vendor: 011845 - HI WAY SAFETY INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00191 READER BOARD RENTAL mdelira reg 0 02/09/2023 0.00 5,700.00 Total: 0.00
Vendor PO Total: 0.00
Page: 7
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 8
Vendor: 011885 - ALTEC INDUSTRIES INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 22-00306 UNIT 133 - ELECTRICIANS TRUCK BOOM REPAIR AND PLATFORM mdelira reg 2 10/03/2022 11,217.92 16,917.92 Total: 11,217.92
Vendor PO Total: 16,917.92
Vendor: 011895 - ACCELA INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00192 ACCELA PERMITS PLUS ANNUAL RENEWAL 23 ssikkema reg 0 02/13/2023 0.00 6,310.85 Total: 0.00
Vendor PO Total: 6,310.85
Vendor: 011995 - WONDRIES FORD
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00043 ONE 2022 POLICE INTERCEPTOR SUV FOR WCPD HOPE ssikkema reg 0 08/17/2022 0.00 39,494.19 Total: 0.00
Vendor PO Total: 39,494.19
Vendor: 012034 - YWCA OF SAN GABRIEL VALLEY
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00130 SGV YWCA SENIOR CITIZENS ASSISTANCE PROGmdelira reg 0 10/19/2022 0.00 10,972.00 Total: 0.00
Vendor PO Total: 10,972.00
Vendor: 012195 - ASSIST LEAGUE OF COVINA VALLEY
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00122 ASSISTANCE LEAGUE OF COVINA VALLEY mdelira reg 0 10/19/2022 0.00 16,500.00 Total: 0.00
Vendor PO Total: 16,500.00
Vendor: 012388 - STRYKER SALES CORPORATION
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00158 PREVENTATIVE MAINTENANCE mdelira reg 0 11/30/2022 0.00 15,051.00 Total: 0.00
Vendor PO Total: 15,051.00
Vendor: 012524 - ULINE
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00165 FILE CABINETS FOR WCPD DETECTIVE BUREAU mdelira reg 0 12/15/2022 0.00 24,415.66 Total: 0.00
Page: 8
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 9
Vendor PO Total: 24,415.66
Vendor: 012592 - MOTOROLA SOLUTIONS INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00137 4 DISPATCH CONSOLETTES mdelira reg 0 11/08/2022 0.00 57,057.13 Total: 0.00
Vendor PO Total: 57,057.13
Vendor: 012762 - WITTMAN ENTERPRISES LLC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00063 AMBULANCE BILLING SERVICE FY 22-23 mdelira bla 0 08/24/2022 0.00 152,744.80 Total: 0.00
Vendor PO Total: 152,744.80
Vendor: 013363 - UNITED STORM WATER INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00172 LIFT STATION CLEAN OUT mdelira reg 0 01/16/2023 0.00 30,505.00 Total: 0.00
Vendor PO Total: 30,505.00
Vendor: 013594 - FIRESTONE TIRE & SVC CTR CORP
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00141 VEHICLE TIRES - NEW & REPAIRS mdelira reg 0 11/14/2022 0.00 20,000.00 Total: 0.00
Vendor PO Total: 20,000.00
Vendor: 013708 - TECHNOLOGY INTEGRATION GROUP
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00018 PALO ALTO FIREWALL SUPPORT SUBSCRIPTION mdelira reg 0 07/26/2022 0.00 32,227.28 Total: 0.00
Vendor PO Total: 32,227.28
Vendor: 013828 - JOE A GONSALVES & SON
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00091 SUCCESSOR AGENCY LEGISLATIVE COUNSEL mdelira reg 0 09/14/2022 0.00 30,000.00 Total: 0.00
Vendor PO Total: 30,000.00
Vendor: 014444 - ZOLL MEDICAL CORP GPO
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00095 ZOLL MEDICAL PRODUCTS FY 22-23 mdelira reg 0 09/14/2022 0.00 10,000.00 Page: 9
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 10
Vendor: 014444 - ZOLL MEDICAL CORP GPO (cont.)
Total: 0.00
Vendor PO Total: 10,000.00
Vendor: 014602 - QUADIENT DBA NEOFUNDS
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00074 POSTAGE FOR CITY MAIL mdelira reg 0 08/31/2022 0.00 24,970.00 Total: 0.00
Vendor PO Total: 24,970.00
Vendor: 015113 - DEERE & COMPANY
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00200 GATOR FOR SENIOR CENTER mdelira reg 0 02/22/2023 0.00 21,185.52 Total: 0.00
Vendor PO Total: 21,185.52
Vendor: 015739 - IMS ICE SYSTEMS REFRIGERATION
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00190 FREEZER REPAIR AT SPORTSPLEX mdelira reg 0 02/08/2023 0.00 6,958.92 Total: 0.00
Vendor PO Total: 6,958.92
Vendor: 016201 - CBE/CELL BUSINESS EQUP INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00016 MAINT COPIER LEASE mdelira reg 0 07/22/2022 0.00 2,614.92 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00020 CITY CLERK COPIER MAINT & SERVICE mdelira reg 0 08/04/2022 0.00 2,971.15 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00021 FIN COPIERS MAINT/SUPPLIES 22-23 mdelira bla 0 08/04/2022 0.00 50.00 23-00021 FIN COPIERS MAINT/SUPPLIES 22-23 mdelira bla 1 09/08/2022 2,400.00 2,450.00 Total: 2,400.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00046 FINANCE COPIER LEASE - SHARP mdelira reg 0 08/23/2022 0.00 2,921.72 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00047 FINANCE COPIER LEASE - RICOH mdelira reg 0 08/23/2022 0.00 2,344.56 Page: 10
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 11
Vendor: 016201 - CBE/CELL BUSINESS EQUP INC (cont.)
Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00048 PS COPIER MAINT - RM 316 mdelira bla 0 08/23/2022 0.00 500.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00049 CAMERON CTR COPIER MAINT mdelira bla 0 08/23/2022 0.00 800.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00050 SR CTR COPIER MAINT mdelira bla 0 08/23/2022 0.00 1,000.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00051 FIRE COPIER MAINTENANCE FY 22/23 mdelira bla 0 08/23/2022 0.00 2,500.00 23-00051 FIRE COPIER MAINTENANCE FY 22/23 mdelira bla 1 12/07/2022 0.00 2,500.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00052 PLANNING CANON COPIER MAINTENANCE mdelira bla 0 08/23/2022 0.00 4,000.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00065 ENG COPIER MAINT mdelira bla 0 08/25/2022 0.00 550.00 23-00065 ENG COPIER MAINT mdelira bla 1 10/06/2022 3,000.00 3,550.00 23-00065 ENG COPIER MAINT mdelira bla 2 02/15/2023 2,975.00 6,525.00 Total: 5,975.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00070 SENIOR CENTER - ANNUAL LEASE FOR COPIER mdelira reg 0 08/30/2022 0.00 1,730.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00071 CITY YARD COPIER MAINT mdelira bla 0 08/30/2022 0.00 3,400.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00072 CM SHARP COPIER LEASE 1 OF 5-YR mdelira reg 0 08/31/2022 0.00 3,001.20 23-00072 CM SHARP COPIER LEASE 1 OF 5-YR mdelira reg 1 08/31/2022 (30.20) 2,971.00 Total: (30.20)
Page: 11
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 12
Vendor: 016201 - CBE/CELL BUSINESS EQUP INC (cont.)
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00073 CM COPIER MAINT mdelira reg 0 08/31/2022 0.00 3,000.00 23-00073 CM COPIER MAINT mdelira reg 1 08/31/2022 (1,000.00) 2,000.00 Total: (1,000.00)
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00082 ENG - SHARP COPIER MAINT mdelira bla 0 09/07/2022 0.00 525.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00117 CITY CLERK COPIER LEASE mdelira reg 0 10/06/2022 0.00 2,698.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00118 HR COPIER MAINTENANCE FEES mdelira reg 0 10/11/2022 0.00 3,766.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00123 HR COPIER LEASE mdelira reg 0 10/19/2022 0.00 2,631.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00205 RICOH COPIER LEASE mdelira reg 0 03/13/2023 0.00 1,500.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-BO- RICOH COPIER MAINTENANCE mdelira bla 0 08/17/2022 0.00 3,400.00 23-BO- RICOH COPIER MAINTENANCE mdelira bla 1 08/30/2022 0.00 3,400.00 Total: 0.00
Vendor PO Total: 53,248.35
Vendor: 016750 - COMPLETE PAPERLESS SOLUTIONS
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00170 LASERFICHE SUPPORT PD (ELECTRONIC DOWNLOAD) mdelira reg 0 01/16/2023 0.00 9,650.00 Total: 0.00
Vendor PO Total: 9,650.00
Vendor: 017011 - LONG BEACH BMW MOTORCYCLES
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00213 2023 BMW R 1250-RT MOTORCYCLE (REPLACEMENT) mdelira reg 0 03/28/2023 0.00 37,421.70 Page: 12
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 13
Vendor: 017011 - LONG BEACH BMW MOTORCYCLES (cont.)
Total: 0.00
Vendor PO Total: 37,421.70
Vendor: 017202 - AMERINATIONAL COMM SVC INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00106 AMERINATIONAL LOAN SERVICING - FTHB mdelira reg 0 09/22/2022 0.00 3,500.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00107 HOME PRESERVATION PROGAM LOAN SERVICINGmdelira reg 0 09/22/2022 0.00 3,348.00 Total: 0.00
Vendor PO Total: 6,848.00
Vendor: 017504 - RINCON ENVIRONMENTAL LLC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00025 REGULATORY COMPLIANCE SERVICES mdelira reg 0 08/04/2022 0.00 75,000.00 Total: 0.00
Vendor PO Total: 75,000.00
Vendor: 017634 - KJSERVICES ENVIRONMENTAL
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00109 USED OIL COLLECTION/FILTER EXHANGE PROGRAMmdelira reg 0 09/26/2022 0.00 12,390.00 Total: 0.00
Vendor PO Total: 12,390.00
Vendor: 017932 - LONGO TOYOTA
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00187 2020 TOYOTA CAMRY FOR WCPD DETECTIVES mdelira reg 0 02/02/2023 0.00 24,989.00 Total: 0.00
Vendor PO Total: 24,989.00
Vendor: 018494 - PROJECT 29:11 A COMM DEV CORP
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00127 PROJECT 29:11 mdelira reg 0 10/19/2022 0.00 15,000.00 Total: 0.00
Vendor PO Total: 15,000.00
Vendor: 018669 - BLACK & WHITE EMERGENCY VEH
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00081 HOPE FORD SUV EQUIPMENT INSTALLATION mdelira reg 0 09/01/2022 0.00 14,852.16 Page: 13
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 14
Vendor: 018669 - BLACK & WHITE EMERGENCY VEH (cont.)
Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00186 EQUIPPING 2 WCPD CHEVY TAHOES mdelira reg 0 02/02/2023 0.00 45,230.84 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00201 EQUIPMENT FOR 2019 CAMRY, WCPD DETECTIVESmdelira reg 0 03/01/2023 0.00 6,487.28 Total: 0.00
Vendor PO Total: 66,570.28
Vendor: 018724 - WELLS FARGO FINANCIAL LEASING
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00056 ENGINEERING COPIER LEASE mdelira reg 0 08/23/2022 0.00 3,032.00 23-00056 ENGINEERING COPIER LEASE mdelira reg 1 03/08/2023 0.00 3,032.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00057 CITY CLERK COPIER LEASE mdelira reg 0 08/23/2022 0.00 2,944.00 23-00057 CITY CLERK COPIER LEASE mdelira reg 1 10/06/2022 0.00 2,944.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00078 FIRE COPIER LEASE mdelira reg 0 08/31/2022 0.00 1,386.30 23-00078 FIRE COPIER LEASE mdelira reg 1 01/05/2023 1,958.44 3,344.74 Total: 1,958.44
Vendor PO Total: 9,320.74
Vendor: 018736 - J & L CUSTOM AUTO BODY
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00013 UNINSURED LOSS VEHICLE REPAIRS mdelira reg 0 07/20/2022 0.00 75,000.00 Total: 0.00
Vendor PO Total: 75,000.00
Vendor: 018821 - MV PUBLIC TRANSPORTATION INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00036 DIAL A RIDE - JUL- AUG 2022 mdelira reg 0 08/17/2022 0.00 94,950.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00037 GREEN SHUTTLE LINE - JUL- AUG 2022 mdelira reg 0 08/17/2022 0.00 67,676.00 Page: 14
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 15
Vendor: 018821 - MV PUBLIC TRANSPORTATION INC (cont.)
Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00038 RED + BLUE SHUTTLE LINES - JUL- AUG 2022 mdelira reg 0 08/17/2022 0.00 67,676.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00076 RECREATION TRANSIT mdelira reg 0 08/31/2022 0.00 1,675.00 23-00076 RECREATION TRANSIT mdelira reg 1 10/12/2022 8,035.60 9,710.60 Total: 8,035.60
Vendor PO Total: 240,012.60
Vendor: 019112 - US FOODS INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00003 US FOODS - SENIOR MEALS PROGRAM mdelira reg 0 07/14/2022 0.00 25,000.00 23-00003 US FOODS - SENIOR MEALS PROGRAM mdelira reg 1 11/14/2022 35,000.00 60,000.00 23-00003 US FOODS - SENIOR MEALS PROGRAM mdelira reg 2 03/27/2023 0.00 60,000.00 Total: 35,000.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00004 US FOODS - DISHWASHER LEASE mdelira reg 0 07/14/2022 0.00 2,375.40 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00211 US FOODS - RAW FOOD FOR SR MEALS PRGM mdelira reg 0 03/27/2023 0.00 80,000.00 Total: 0.00
Vendor PO Total: 142,375.40
Vendor: 019115 - ACTION TARGET INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00086 PD FIRING RANGE SERVICE/CLEAN/MINING mdelira reg 0 09/12/2022 0.00 7,950.00 Total: 0.00
Vendor PO Total: 7,950.00
Vendor: 019161 - STUDENT TRANSPORTATION AMERICA
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00084 RECREATION TRANSIT - SCHOOL BUS mdelira reg 0 09/08/2022 0.00 8,750.00 Total: 0.00
Vendor PO Total: 8,750.00
Vendor: 019257 - MAK FIRE PROTECTION ENG & CONS
Page: 15
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 16
Vendor: 019257 - MAK FIRE PROTECTION ENG & CONS (cont.) PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00067 PLAN CHECK SERVICES FY 22-23 mdelira bla 0 08/25/2022 0.00 30,000.00 Total: 0.00
Vendor PO Total: 30,000.00
Vendor: 019285 - MAJESTIC FIRE INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00203 NOVEC 1230 FIRE SUPPRESSION SYSTEM INSTALLATION mdelira reg 0 03/02/2023 0.00 34,200.00 Total: 0.00
Vendor PO Total: 34,200.00
Vendor: 019297 - H20 FIRE PROTECTION INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00005 FIVE YEAR INSPECTION - SPORTSPLEX mdelira reg 0 07/18/2022 0.00 4,770.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00060 FIRE SPRINKLER SYSTEM REPAIRS - SPORTSPLEXmdelira reg 0 08/24/2022 0.00 20,318.00 23-00060 FIRE SPRINKLER SYSTEM REPAIRS - SPORTSPLEXmdelira reg 1 09/15/2022 1,250.00 21,568.00 Total: 1,250.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00108 INSTALL GATE VALVE FOR FIRE HYDRANTS mdelira reg 0 09/22/2022 0.00 15,600.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00183 REPAIRS TO SPRINKLER SYSTEM IN PD mdelira reg 0 01/26/2023 0.00 5,860.00 Total: 0.00
Vendor PO Total: 47,798.00
Vendor: 019423 - IMPEX TECHNOLOGIES
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00035 PURE STORAGE FOR PD/WCSG DATA ssikkema reg 0 08/17/2022 0.00 14,559.96 Total: 0.00
Vendor PO Total: 14,559.96
Vendor: 019465 - INTIME SOLUTIONS INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00102 INTIME PAYROLL SOFTWARE FOR PD, 9/22-8/23 mdelira reg 0 09/22/2022 0.00 16,020.00 Page: 16
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 17
Vendor: 019465 - INTIME SOLUTIONS INC (cont.)
Total: 0.00
Vendor PO Total: 16,020.00
Vendor: 019475 - SAUCE CREATIVE SERVICES
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00149 DESIGN AND PRINTING OF DISCOVER NEWSLETTERmdelira reg 0 11/22/2022 0.00 75,177.28 Total: 0.00
Vendor PO Total: 75,177.28
Vendor: 019516 - PERFORMANCE TRUCK REPAIR INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00113 VEHICLE MAINTENANCE AND REPAIR mdelira bla 0 09/27/2022 0.00 150,000.00 Total: 0.00
Vendor PO Total: 150,000.00
Vendor: 019624 - JOHN L HUNTER & ASSOC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00133 NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM mdelira reg 0 11/02/2022 0.00 90,000.00 Total: 0.00
Vendor PO Total: 90,000.00
Vendor: 019734 - DASH PLATFORM / DAYSMART
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00124 DASH SPORTS SYSTEM SUBSCRIPTION 22-23 mdelira reg 0 10/19/2022 0.00 16,992.00 Total: 0.00
Vendor PO Total: 16,992.00
Vendor: 019878 - RE SCHULTZ CONSTRUCTION INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00116 PLAYGROUND RESURFACING mdelira reg 0 10/04/2022 0.00 11,208.72 23-00116 PLAYGROUND RESURFACING mdelira reg 1 11/01/2022 588.88 11,797.60 Total: 588.88
Vendor PO Total: 11,797.60
Vendor: 020061 - SHERWIN WILLAMS CO
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00142 LAZYLINER PRO WITH HITCH mdelira reg 0 11/14/2022 0.00 9,441.08 Total: 0.00
Vendor PO Total: 9,441.08
Page: 17
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 18
Vendor: 020124 - GLADWELL GOVERNMENTAL SERV INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00023 ELECTION SERVICES mdelira reg 0 08/04/2022 0.00 5,000.00 Total: 0.00
Vendor PO Total: 5,000.00
Vendor: 020258 - ACRYLATEX COATINGS & RECYCLING
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00010 PAINT FOR CITYWIDE GRAFFITI REMOVAL mdelira reg 0 07/20/2022 0.00 10,000.00 Total: 0.00
Vendor PO Total: 10,000.00
Vendor: 020643 - ECOHERO SHOW LLC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00101 CRV RECYCLING/LITTER REDUCTION EDUCATIONmdelira reg 0 09/22/2022 0.00 5,200.00 Total: 0.00
Vendor PO Total: 5,200.00
Vendor: 020644 - NATIONAL AUTO FLEET GROUP DIV, CHEVROLET OF WATSONVILLE PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00111 Two (2) New/Unused (2023 Ford F-150 mdelira reg 0 09/26/2022 0.00 87,193.54 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00166 2 CHEVY TAHOES FOR WCPD PATROL ssikkema reg 0 12/19/2022 0.00 97,731.60 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00176 1 2023 FORD EXPLORER XLT FOR PD mdelira reg 0 01/17/2023 0.00 50,545.35 Total: 0.00
Vendor PO Total: 235,470.49
Vendor: 020982 - MARK43 INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00029 PASSTHRU-HLP USD YR 1 CAD/RMS SRVC SSIKKEMA reg 0 08/16/2022 0.00 27,360.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00167 WCSG/MARK43 PASS THRU DATA LAKE, MONTCLAIRssikkema reg 0 12/20/2022 0.00 7,800.00 Total: 0.00
Page: 18
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 19
Vendor PO Total: 35,160.00
Vendor: 021000 - MUNICIPAL EMERGENCY SERV INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00153 RESCUE TOOLS mdelira reg 0 11/23/2022 0.00 70,659.27 Total: 0.00
Vendor PO Total: 70,659.27
Vendor: 021036 - TELEFLEX LLC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00094 IO NEEDLES AND SUPPLIES mdelira reg 0 09/14/2022 0.00 15,000.00 Total: 0.00
Vendor PO Total: 15,000.00
Vendor: 021052 - MULTIQUIP INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00006 MS44SE CONCRETE MIXER mdelira reg 0 07/18/2022 0.00 2,740.83 Total: 0.00
Vendor PO Total: 2,740.83
Vendor: 021083 - M COACH
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00103 RECREATION TRANIST - CHARTER BUS mdelira reg 0 09/22/2022 0.00 5,469.59 23-00103 RECREATION TRANIST - CHARTER BUS mdelira reg 1 02/15/2023 26,219.80 31,689.39 Total: 26,219.80
Vendor PO Total: 31,689.39
Vendor: 021121 - VERDEK LLC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00075 ELEC CAR CHARGING STATION R&M & SOFTWARE RENEWAL mdelira reg 0 08/31/2022 0.00 10,685.00 Total: 0.00
Vendor PO Total: 10,685.00
Vendor: 021170 - COLE HUBER LLP
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00059 LEGAL SERVICES FOR BKK FY 22-23 mdelira reg 0 08/24/2022 0.00 15,000.00 Total: 0.00
Vendor PO Total: 15,000.00
Vendor: 021185 - VAN LANT & FANKHANEL LLP
PO # Description Group Type Sequence # Date Change Amount Total Amount Page: 19
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 20
Vendor: 021185 - VAN LANT & FANKHANEL LLP (cont.)
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00114 FY21/22 AUDIT mdelira reg 0 09/26/2022 0.00 45,500.00 Total: 0.00
Vendor PO Total: 45,500.00
Vendor: 021195 - STG AUTO GROUP
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00177 2021 NISSAN ROGUE FOR WCPD SET TEAM mdelira reg 0 01/17/2023 0.00 24,933.98 Total: 0.00
Vendor PO Total: 24,933.98
Vendor: 021224 - ONYX PAVING COMPANY INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00189 SUNKEN MANHOLE REPAIR mdelira reg 0 02/02/2023 0.00 48,000.00 Total: 0.00
Vendor PO Total: 48,000.00
Vendor: 021230 - CANON FINANCIAL SERVICES INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00045 PLANNING CANON COPIER LEASE mdelira reg 0 08/23/2022 0.00 2,070.00 23-00045 PLANNING CANON COPIER LEASE mdelira reg 1 03/07/2023 2,070.00 4,140.00 Total: 2,070.00
Vendor PO Total: 4,140.00
Vendor: 021312 - NEXXSOL CORPORATION
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00179 ADOBE ACROBAT/CREATIVE CLOUD RENEWAL 23mdelira reg 0 01/25/2023 0.00 7,987.00 Total: 0.00
Vendor PO Total: 7,987.00
Vendor: 021317 - SHEPHERDS PANTRY
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00139 SHEPHERD'S PANTRY mdelira reg 0 11/08/2022 0.00 10,000.00 Total: 0.00
Vendor PO Total: 10,000.00
Vendor: 021325 - VALLEY CITIES GONZALES FENCE
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00144 FENCING FOR 707 LARK ELLEN mdelira reg 0 11/14/2022 0.00 11,078.00 Page: 20
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 21
Vendor: 021325 - VALLEY CITIES GONZALES FENCE (cont.)
Total: 0.00
Vendor PO Total: 11,078.00
Vendor: 021326 - ARMS UNLIMITED INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00019 4 TACTICAL HELMETS FOR WCPD SWAT mdelira reg 0 08/04/2022 0.00 5,715.90 Total: 0.00
Vendor PO Total: 5,715.90
Vendor: 021379 - ADVANCED PROBLEM SOLVING LLC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00135 ONLINE PLATFORM mdelira reg 0 11/08/2022 0.00 12,100.00 Total: 0.00
Vendor PO Total: 12,100.00
Vendor: 021380 - PSTRAX
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00041 MODULE CHECK SYSTEM FY 22-23 ssikkema reg 0 08/17/2022 0.00 14,887.50 Total: 0.00
Vendor PO Total: 14,887.50
Vendor: 021381 - TOP NOTCH PLUMBING INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00121 EMERGENCY PO - SENIOR CENTER KITCHEN mdelira reg 0 10/18/2022 0.00 7,520.00 23-00121 EMERGENCY PO - SENIOR CENTER KITCHEN mdelira reg 1 11/08/2022 9,184.00 16,704.00 Total: 9,184.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00188 SEWER RELINING AT WALMERADO PARK mdelira reg 0 02/02/2023 0.00 29,893.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00210 CITY HALL 1ST FL EPOXY CIPP SYSTEM WITH DESCALING mdelira reg 0 03/27/2023 0.00 29,250.00 Total: 0.00
Vendor PO Total: 46,597.00
Vendor: 021444 - FABWRIGHT INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 22-00173 STAINLESS STEEL FABS FIRE ST 2 & 4 mdelira reg 3 02/01/2023 32,931.09 62,181.09 Total: 32,931.09
Page: 21
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 22
Vendor PO Total: 62,181.09
Vendor: 021452 - BOOT BARN
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00140 SAFETY BOOTS mdelira reg 0 11/14/2022 0.00 4,544.00 23-00140 SAFETY BOOTS mdelira reg 1 03/01/2023 3,538.89 8,082.89 Total: 3,538.89
Vendor PO Total: 8,082.89
Vendor: 021465 - YUNEX LLC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00112 Reinstall and Repair Traffic Signal mdelira reg 0 09/26/2022 0.00 14,781.27 Total: 0.00
Vendor PO Total: 0.00
Vendor: 021472 - ZARA CONSTRUCTION
PO # Description Group Type Sequence # Date Change Amount Total Amount 22-00321 SENIOR CENTER SLIDING DOOR REPLACEMENT mdelira reg 1 11/30/2022 81,571.73 96,353.00 Total: 81,571.73
Vendor PO Total: 96,353.00
Vendor: 021475 - SDI PRESENCE LLC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00080 I.T. & COMPUTER INFRASTRUCTURE SVCS - PD/WCSG mdelira reg 0 09/01/2022 0.00 26,976.44 23-00080 I.T. & COMPUTER INFRASTRUCTURE SVCS - PD/WCSG mdelira reg 1 10/11/2022 120,000.00 146,976.44 Total: 120,000.00
Vendor PO Total: 146,976.44
Vendor: 021479 - FRESNO COURTYARD BY MARRIOTT
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00089 ELECTRONIC WASTE COLLECTION & RECYCLINGmdelira reg 0 09/14/2022 0.00 5,500.00 23-00089 ELECTRONIC WASTE COLLECTION & RECYCLINGmdelira reg 1 02/09/2023 0.00 5,500.00 Total: 0.00
Vendor PO Total: 5,500.00
Vendor: 021482 - MWS-MEDICAL WASTE SERVICES LLC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00055 SHARPS COLLECTION SERVICES SR. CENTER mdelira reg 0 08/23/2022 0.00 2,640.00 Total: 0.00
Vendor PO Total: 2,640.00
Page: 22
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 23
Vendor: 021505 - JA EVENT PRODUCTION
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00195 SOUND FOR SPRING FESTIVAL ssikkema reg 0 02/13/2023 0.00 17,880.00 Total: 0.00
Vendor PO Total: 17,880.00
Vendor: 021516 - DOCUSIGN INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00031 DOCUSIGN CONTRACT ssikkema reg 0 08/17/2022 0.00 4,485.00 Total: 0.00
Vendor PO Total: 4,485.00
Vendor: 021518 - WHITE CAP LP
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00058 CITY YARD SUPPLIES mdelira bla 0 08/23/2022 0.00 6,000.00 Total: 0.00
Vendor PO Total: 6,000.00
Vendor: 021532 - LA CENTER FOR ALCOHOL & DRUG
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00024 LA CADA- HOMELESS SERVICES mdelira reg 0 08/04/2022 0.00 187,500.00 Total: 0.00
Vendor PO Total: 0.00
Vendor: 021544 - FINO BUILDERS INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 22-00301 CITY HALL 1ST FL RESTROOM IMPROVEMENTS mdelira reg 1 11/22/2022 (78,291.90) 109,208.10 Total: (78,291.90)
Vendor PO Total: 109,208.10
Vendor: 021553 - SEQUOIA ENGINEERING CORP
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00168 METHANE GAS SENSOR ALARM REPAIR mdelira reg 0 01/05/2023 0.00 18,071.17 Total: 0.00
Vendor PO Total: 18,071.17
Vendor: 021560 - FORTRESS SECURITY & AUTOMATION
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00033 SECURITY AND FIRE ALARM MONITORING mdelira reg 0 08/17/2022 0.00 10,182.00 23-00033 SECURITY AND FIRE ALARM MONITORING mdelira reg 1 11/08/2022 3,939.63 14,121.63 Page: 23
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 24
Vendor: 021560 - FORTRESS SECURITY & AUTOMATION (cont.) Total: 3,939.63
Vendor PO Total: 14,121.63
Vendor: 021568 - NICHOLS LOCAL GOV CONSULT LLC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00039 PREP. OF STATE MANDATE COST CLAIMS ssikkema reg 0 08/17/2022 0.00 6,000.00 Total: 0.00
Vendor PO Total: 6,000.00
Vendor: 021569 - FEC ELECTRIC INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00120 ELECTRICAL BOX REPLACEMNTS ON AZUSA mdelira reg 0 10/18/2022 0.00 59,107.00 Total: 0.00
Vendor PO Total: 59,107.00
Vendor: 021573 - DALEY TECHNOLOGY SYSTEMS
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00066 WEBSITE AND MARKETING SERVICES mdelira reg 0 08/25/2022 0.00 8,300.00 23-00066 WEBSITE AND MARKETING SERVICES mdelira reg 1 12/13/2022 16,600.00 24,900.00 Total: 16,600.00
Vendor PO Total: 24,900.00
Vendor: 021585 - IMPRIVATA INC.

PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00093 SECURELINK FOR PD INVESTIGATIONS FY22-23 mdelira reg 0 09/14/2022 0.00 8,268.72 Total: 0.00
Vendor PO Total: 8,268.72
Vendor: 021593 - VIRTUAL GRAFFITI
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00001 BARRACUDA ANNUAL LICENSE 22-23 mdelira reg 0 07/07/2022 0.00 20,660.64 Total: 0.00
Vendor PO Total: 20,660.64
Vendor: 021594 - PACIFIC COMMERCIAL TRUCK BODY
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00040 TRUCK BOXES AND SIDE RACKS - STREETS ssikkema reg 0 08/17/2022 0.00 8,566.43 Total: 0.00
Vendor PO Total: 8,566.43
Page: 24
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 25
Vendor: 021596 - REVOLUTION FOODS PBC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00002 BETTER FOR YOU MEALS - SENIOR MEALS mdelira reg 0 07/14/2022 0.00 60,000.00 23-00002 BETTER FOR YOU MEALS - SENIOR MEALS mdelira reg 1 08/23/2022 0.00 60,000.00 23-00002 BETTER FOR YOU MEALS - SENIOR MEALS mdelira reg 2 09/27/2022 60,000.00 120,000.00 23-00002 BETTER FOR YOU MEALS - SENIOR MEALS mdelira reg 3 02/01/2023 48,699.19 168,699.19 Total: 108,699.19
Vendor PO Total: 168,699.19
Vendor: 021628 - BE DAZZLE MY EVENTS
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00193 EVENT SET UP FOR 100TH ANNIVERSARY DINNERssikkema reg 0 02/13/2023 0.00 22,204.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00194 EVENT SET UP FOR SPRING FESTIVAL ssikkema reg 0 02/13/2023 0.00 7,565.00 Total: 0.00
Vendor PO Total: 29,769.00
Vendor: 021631 - DISCOUNT TREE SERVICES
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00085 TREE SERVICE mdelira reg 0 09/08/2022 0.00 11,000.00 Total: 0.00
Vendor PO Total: 11,000.00
Vendor: 021634 - WAYNE PERRY INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00087 MONITORING SERVICES FOR METHANE MITIGATION SYSTEM mdelira reg 0 09/12/2022 0.00 10,000.00 Total: 0.00
Vendor PO Total: 10,000.00
Vendor: 021638 - CENTRAL RESTAURANT PRODUCTS
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00090 ICE MACHINE mdelira reg 0 09/14/2022 0.00 2,597.34 Total: 0.00
Vendor PO Total: 2,597.34
Vendor: 021642 - PERFORMANCE FORD
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00096 FORD F-250 SC 4X4 mdelira reg 0 09/15/2022 0.00 66,127.40 Page: 25
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 26
Vendor: 021642 - PERFORMANCE FORD (cont.)
Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00097 FORD F-350 mdelira reg 0 09/15/2022 0.00 61,463.02 Total: 0.00
Vendor PO Total: 127,590.42
Vendor: 021645 - TEXAS PRIDE TRAILERS LLC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00143 DUMP TRAILER mdelira reg 0 11/14/2022 0.00 14,577.52 Total: 0.00
Vendor PO Total: 14,577.52
Vendor: 021646 - CALIFORNIA MATERIAL HANDLING
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00163 FORK LIFT - ELECTRIC mdelira reg 0 12/14/2022 0.00 25,825.58 Total: 0.00
Vendor PO Total: 25,825.58
Vendor: 021664 - CONTAINER ALLIANCE COMPANY
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00131 2 - 20' STANDARD CONTAINER WITH 8' STEEL ROLL UP DOOR mdelira reg 0 10/20/2022 0.00 12,676.53 Total: 0.00
Vendor PO Total: 12,676.53
Vendor: 021671 - CALIFORNIA SURFACING
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00159 TENNIS COURT RESURFACING mdelira reg 0 11/30/2022 0.00 30,770.00 Total: 0.00
Vendor PO Total: 30,770.00
Vendor: 021682 - FC AND SONS ROOFING INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00148 FRIENDSHIP PARK - NEW SHINGLE ROOF mdelira reg 0 11/21/2022 0.00 40,203.00 Total: 0.00
Vendor PO Total: 40,203.00
Vendor: 021684 - MILE HIGH SHOOTING ACCESS LLC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00152 5 SNIPER RIFLES FOR SWAT mdelira reg 0 11/23/2022 0.00 44,787.28 Page: 26
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 27
Vendor: 021684 - MILE HIGH SHOOTING ACCESS LLC (cont.)
Total: 0.00
Vendor PO Total: 44,787.28
Vendor: 021685 - NVIS COMMUNICATIONS LLC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00162 COMMUNICATIONS EQUIPMENT mdelira reg 0 12/13/2022 0.00 58,324.84 Total: 0.00
Vendor PO Total: 58,324.84
Vendor: 021687 - ATHANS ICE HOUSE
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00155 SNOW FOR CITY'S LET IT SHOW EVENT mdelira reg 0 11/28/2022 0.00 6,789.00 Total: 0.00
Vendor PO Total: 6,789.00
Vendor: 021688 - ODP BUSINESS SOLUTIONS LLC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00147 CITYWIDE COPY/PRINTING mdelira reg 0 11/15/2022 0.00 13,717.69 Total: 0.00
Vendor PO Total: 13,717.69
Vendor: 021694 - KJ CONSULTANTS INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00098 PLAN CHECK SERVICES FY 22-23 mdelira bla 0 09/20/2022 0.00 25,000.00 Total: 0.00
Vendor PO Total: 25,000.00
Vendor: 021697 - ROCKY MOUNTAIN UNMANNED SYSTEM
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00164 RESCUE EQUIPMENT mdelira reg 0 12/15/2022 0.00 7,513.52 Total: 0.00
Vendor PO Total: 7,513.52
Vendor: 021706 - GAYTON PAINTING
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00175 PAINTING WCPD DETECTIVE BUREAU mdelira reg 0 01/17/2023 0.00 31,000.00 Total: 0.00
Vendor PO Total: 31,000.00
Vendor: 021709 - CLOSET QUEEN EVA
Page: 27
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 28
Vendor: 021709 - CLOSET QUEEN EVA (cont.)
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00173 BATHROOM VANITIES mdelira reg 0 01/17/2023 0.00 9,500.00 Total: 0.00
Vendor PO Total: 9,500.00
Vendor: 021711 - PROF CARPET & TILE CLEAN CORP
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00198 CONCRETE POLISH, OLD FLOORING REMOVAL WCPD D.B. mdelira reg 0 02/22/2023 0.00 22,500.00 23-00198 CONCRETE POLISH, OLD FLOORING REMOVAL WCPD D.B. mdelira reg 1 03/02/2023 6,200.00 28,700.00 Total: 6,200.00
Vendor PO Total: 28,700.00
Vendor: 021716 - CASTLEROCK ENVIRONMENTAL INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00204 ASBESTOS ROOFING MATERIAL REMOVAL/DISPOSAL mdelira reg 0 03/07/2023 0.00 5,600.00 Total: 0.00
Vendor PO Total: 5,600.00
Vendor: 021722 - ALPHA CARD SYSTEMS LLC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00180 ID CARD PRINTER FOR CCW PERMITS mdelira reg 0 01/26/2023 0.00 14,095.93 Total: 0.00
Vendor PO Total: 14,095.93
Vendor: 021726 - LANCET CONTRACTING INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00184 PAINT LIGHT POLES - OLD TOWN~ mdelira reg 0 02/01/2023 0.00 32,500.00 23-00184 PAINT LIGHT POLES - OLD TOWN~ mdelira reg 1 03/01/2023 9,450.00 41,950.00 Total: 9,450.00
Vendor PO Total: 41,950.00
Vendor: 021738 - PYRO SPECTACULARS INC
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00202 FIREWORKS SHOW FOR 2023 4TH OF JULY mdelira reg 0 03/01/2023 0.00 35,000.00 23-00202 FIREWORKS SHOW FOR 2023 4TH OF JULY mdelira reg 1 03/23/2023 0.00 35,000.00 Total: 0.00
Vendor PO Total: 35,000.00
Vendor: 021748 - PBLA ENGINEERING INC
Page: 28
3/29/2023 3:41:51PM
Purchase Order History Listing
City of West Covina
POHistRpt Page: 29
Vendor: 021748 - PBLA ENGINEERING INC (cont.)
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00212 CORTEZ PARK LIGHTING ENGINEERING mdelira reg 0 03/27/2023 0.00 6,700.00 Total: 0.00
Vendor PO Total: 6,700.00
Vendor: 021750 - SOUTH COAST EMERGENCY VHCL SER
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00015 FIRE APPARATUS PAINT & BODY SERVICES mdelira reg 0 07/20/2022 0.00 20,000.00 Total: 0.00
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00169 FIRE APPARATUS REPAIRS mdelira reg 0 01/05/2023 0.00 75,000.00 Total: 0.00
Vendor PO Total: 95,000.00
Vendor: 021777 - DUVAL FORD
PO # Description Group Type Sequence # Date Change Amount Total Amount 23-00208 4 FORD INTERCEPTOR SUV'S FOR PD mdelira reg 0 03/16/2023 0.00 188,024.78 Total: 0.00
Vendor PO Total: 188,024.78
Page: 29
AGENDA ITEM NO. 9

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: April 18, 2023
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF PROCUREMENT OF FIRE DEPARTMENT EQUIPMENT RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Authorize the City Manager to negotiate and execute any and all documents to acquire two additional new ambulances within the remaining project budget (Project No. 22022, New Ambulances);

3. 4. Adopt the following resolution:

RESOLUTION NO. 2023-22 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (FIRE EQUIPMENT) BACKGROUND:

The West Covina Fire Department (“Fire Department”) is a full-service fire department that provides firefighting and emergency fire and rescue services, and advanced life support, paramedic-based level of pre-hospital emergency ground transportation for sick and injured persons throughout the City, and fire apparatus to deliver fire suppression and rescue services. The Fire Department provides fire and emergency medical services to the 110,212 residents of West Covina from five fire stations distributed over 16 square miles. During emergency response activities, there are incidents where the atmosphere places the firefighters in areas that are Immediate Danger to Life and Health (IDLH). In an IDLH environment, firefighters must use personal protective equipment (PPE) and emergency communication equipment.

Personal Protective Equipment
The Fire Department is required to provide firefighters with PPE and emergency communications equipment. New firefighters need to be outfitted with uniforms, PPE and equipment prior to onboarding as the equipment is fitted to the user and is needed during initial training. Firefighters are required to have two sets of structural PPEs. The equipment and uniforms required for each recruit is outlined in Table 1 below.

Piece of Equipment or
Uniform Qty
Piece of
Equipment or
Uniform
Qty
Turnout Coat 2 Utility Gloves 1
Turnout Pant 2
Wildland
Helmet/Shroud 1
Turnout Boots 1 Portable Radio 1
Flash Hood 2
Nomex Uniform
Shirt 2
SCBA Mask 1
Nomex Uniform
Pant 2
Gloves 1 Uniform Boots 1
Structure
Helmet/Goggles/Shroud 1
Nomex Uniform
Jacket 1
Flashlight 1 Wire Cutters 1
Wildland Shirt 1 Belt 1
Wildland Pant 1 Buckle 1
Wildland Boots 1 Bulletproof vest 1
Table 1. Fire Equipment and Uniform Listing
Apparatus
Apparatus lifespans are not determined by mileage alone, per the National Fire Protection Association (NFPA) standard 1911 (Inspection, Maintenance, Testing, and Retirement of In-Service Emergency Vehicles). The useful life of an emergency medical service (EMS) vehicle depends on various factors, including vehicle mileage and engine hours, quality of the preventative maintenance program, quality of the driver training program, whether the fire apparatus was used within the design parameters, whether the apparatus was manufactured on a custom or commercial chassis, quality of workmanship by the original manufacturer, quality of the components used, and availability of replacement parts, to name a few. Nationally recognized standards are also utilized to determine the useful use of emergency vehicles, like the Standard for Automotive Fire Apparatus, NFPA 1901, and Standard on Fire Department Occupational Safety and Health, NFPA 1500.

The standardization of fleet evaluation through the American Public Works Association (APWA) is an authenticated and respected point system that allows the organization to identify and plan for fleet replacement. The system identifies age, mileage, type of service, reliability, maintenance and repair costs, and condition tied to a point system to identify needs. The APWA system establishes consistent practice for determining vehicle/unit replacement, routine evaluation of vehicles and has a process that is proactive rather than reactive.

AGE – 1 point for each year of chronological age.

MILEAGE – 1 point for each 10,000 miles of use.

TYPE OF SERVICE – 1, 3, or 5 point(s) are assigned based on the type of service that the vehicle receives.

RELIABILITY – Points are assigned as 1, 3, or 5 depending on the frequency that a vehicle is in the shop for repair.

MAINTENANCE AND REPAIR (M&R) COSTS - 1 to 5 points are assigned based on total Life M&R compared to the original purchase price.

CONDITION – 1 to 5 points assigned, with 1 for Excellent Condition and 5 for Poor Condition.

A- Below 18 Points = Excellent Condition
B- 19-22 Points = Good Condition
C- 23-27 Points = Vehicle/Unit Qualifies for Replacement D- 28 Points and Above = Needs Immediate Consideration for Replacement The Fire Department provides rescue ambulance paramedic service through three frontline ambulances that are staffed and deployed twenty-four (24) hours, seven (7) days a week, three hundred sixty-five (365) days a year. The Fire Department also maintains a reserve ambulance fleet to provide support should any of the frontline ambulances require maintenance or repair. Table 2 below shows the current ambulance inventory. All but one of our ambulances have an APWA point rating of over 30 and need replacement. Additionally, two reserve ambulances have been out-of-service awaiting parts for over 6 months, leaving only one reserve ambulance.

Location Status Description Unit
No. Mileage APWAPoints
APWA
Grade
Station
#1 Frontline 2014 North Star Ambulance F - 35 121,742 +30 D - replace Station
#1 Reserve 2004 Leader Ambulance (6Mo. in shop, parts) F - 30 150,255 +30 D - replace Station #
1 Reserve 2004 Leader Ambulance (6
Mo. in shop, parts) F - 32 126,344 +30 D - replace
Station
#2 Frontline 2017 Leader Ambulance F - 37 56,071 22 B - Good Station
#2 Reserve 2008 North Star Ambulance F - 34 156,197 +30 D - replace Station
#4 Frontline 2014 North Star Ambulance F - 36 130,279 +30 D - replace Table 2. Ambulance Inventory
*Mileage as of 03/2023
During an EMS call, vehicle reliability is assumed, but the reality is that the current ambulance fleet is becoming unreliable as the number of EMS calls per year increases while vehicle useful life is simultaneously further extended. When any of the three in-service ambulances fail, the Fire Department has limited reserve ambulances available for which reliability over an extended amount of time is unknown. The current fleet also uses two 19-year-old ambulances well beyond their service life by any standard.

Within the region, the City of Los Angeles Fire Department currently replaces their rescue ambulances every six years, whereas the City of Monterey Park replaces their rescue ambulances every nine years.

Rescues 1 and 4 were put into service 10 years ago and will be in service for at least one additional year for new ambulance build time. The City's allocation of Coronavirus State & Local Fiscal Recovery Funds contemplates $566,252 for two new ambulances, $1,810,000 for two new fire pumper engines, and $1,840,000 for a new ladder truck/quint.

Currently, the City of West Covina does not have a vehicle policy regarding the useful life of each vehicle.

A well-thought-out solution to the problem of planning for the replacement of regular apparatus and emergency vehicles is needed. Such a plan would allow for the regular replacement of apparatus in a manner that ensures that funds are available when needed.

Emergency Procurements
Pursuant to Section 2-335 (11) of the West Covina Municipal Code, in the event of an emergency, as defined, the City Manager may authorize the suspension of normal bidding or purchasing and procurement requirements for projects and services related to abatement of the impacts or effects of such emergency. An emergency is deemed to exist if: a. There is a public calamity such as fire, flood, earthquake, storm, or similar disaster that poses a serious threat to the public safety or City property; or b. There is an immediate need to prepare for or provide national or local defense; or c. There is a breakdown in machinery, equipment, property, or an essential service which requires the immediate purchase of supplies or services to protect the public health, welfare, or safety; or d. An essential operation or City service affecting the public health, welfare or safety would be greatly hampered if adherence to the prescribed purchasing procedures would cause undue delay in procurement of the needed item or service. For contracts subject to formal bidding requirements, the City Council is required to ratify the emergency suspension of procedures at its next properly noticed City Council meeting following the emergency procurement and consider whether further suspension of procedures is required to abate the impacts of the emergency.

DISCUSSION:

Personal Protective Equipment (PPE) Needs
Due to recent vacancies, the Fire Department needs to purchase seven sets of PPE for new firefighters starting in April and 15 radios to equip all fire personnel. This unexpected turnover was not accounted for in the original budget and is therefore requested to be appropriated.

Apparatus Needs
Knowing the need to replace Fire Department apparatus, the City Council approved the purchase of two new ambulances in October 2021. These ambulances were intended to be put into service by October 2022. In August 2022, the Ford chassis that were ordered for these approved purchases were canceled and staff had to move to a renewed purchase order for a Dodge chassis. Nationally, the Ford motor company canceled thousands of emergency vehicle orders, causing agencies to find other ways to keep emergency vehicle fleets full. As of April 2023, the build of the chassis has not taken place and delivery of the ambulances is now expected in early 2024. In the meantime, the ambulance fleet has deteriorated to the point that the Fire Department is using ambulances borrowed from the La Verne, San Gabriel, and San Marino Fire Departments.

Due to the immediate need and limited stock, the City Manager initiated the purchase of an additional ambulance. Staff is seeking ratification of this order in accordance with Section 2-335(11) of the West Covina Municipal Code. Additionally, since the two other reserve ambulances are beyond their recommended life span, staff requests pre-authorization to seek, negotiate, and purchase two additional ambulances as opportunities may arise. These purchases would be limited to the project budget as included in the proposed amended budget set forth below and staff would attempt to procure such ambulances in compliance with the Municipal Code. In the event it is impractical to follow normal bidding requirements and procedures due to the limited available stock and availability, staff requests pre-approval of this finding.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form.

OPTIONS:

The City Council has the following options:

1. Approve Staff’s recommendation; or

2. Provide alternative direction.

Prepared by: Vincent Capelle, Fire Chief
Fiscal Impact
FISCAL IMPACT:

Funding for the PPE is available in Fund 165, Fire Facilities Development Impact Fees (available fund balance of $158,400). Funding for the radios is proposed to be transferred from an existing ARPA project, Fire Station Repairs (Project No. 22010), to the Police & Fire Radios project (Project No. 22009). Funding for the apparatus is also proposed to be transferred from Fire Station Repairs (Project No. 22010) to New Ambulances (Project No. 22022). This portion of ARPA funding is restricted for specific uses – both the radios and ambulances are eligible uses.

Expense/Project Current
Budget
Proposed
Amendment
Amended
Budget
Fund 165, Fire Facilities Development Impact Fees
Revenue 0 112,000 112,000
Expenditures
PPE 0 70,000 70,000
Subtotal Expenditures 0 70,000 70,000
Fund 165 Revenue Less Expenditures 0 42,000 42,000
Fund 179, ARPA
Revenue 0 0 0
Expenditures
#22009, Police & Fire Radios 49,978 176,800 226,778
#22022, New Ambulances 578,341 1,100,000 1,678,341
#22010, Fire Station Repairs 2,744,353 -1,276,800 1,467,553 Subtotal Expenditures 3,372,672 0 3,372,672
Fund 179 Revenue Less Expenditures -3,372,672 0 -3,372,672 Net Change in Appropriations 42,000
Table 3. Summary of Proposed Budget Amendment
Attachments
Attachment No.1_RepEVS Offer Page- West Covina
Attachment No. 2 - Resolution No. 2023-22
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Qty Price Each Extended Price
1 $320,504.49 $320,504.49
1 $30,447.93 $30,447.93
1 $50.00 $50.00
1 $12.25 $12.25
1 $1,000.00 $1,000.00
1 $352,014.66 $352,014.66
West Covina Fire Department
3/30/2023
Signature Date
Printed Name
Title
3/30/2023
Signature Date
Garett Adelman
Printed Name
Director of Sales
Title
One (1) Medix Specialty Vehicles Type I ME 153" on 2023 Dodge 4500 4 x 2 Diesel Powered Chassis, Two Door Standard Cab
All prices are quoted to included Government Factory Rebates. Rebates are subject to change. If the current Rebate amount changes or becomes unavailable. The difference per vehicle will be invoiced to the Purchaser. Pricing is subject to change if additional options are requested.

Description
HGAC Fee
Total Purchase Price
Payment Terms: 100% payment of the contract is due at time of delivery unless otherwise specified in writing. Title for the ambulance will be delivered in Seven (7) business days or less once payment has processed through the financial institution.

Delivery Terms: Delivery shall be days or less after Receipt of Chassis as well as approved work order and production drawing if applicable. F.O.B. shall be Santa Fe Springs, CA.

Chassis VIN Number(s): To Be Determined After Production Start Date Offer and Purchase Agreement for: West Covina Fire Department Republic EVS
Signature below represents acceptance of above contract and terms:

Date Offered: March 30, 2023
Three Hundred Fifty Two Thousand Fourteen Dollars and Sixty Six Cents $352,014.66
One (1) Medix Specialty Vehicles Type I ME 153" on 2023 Dodge 4500 4 x 2 Diesel Powered Chassis, Two Door
Standard Cab
Tax (Based on a Rate of 9.5%)
DMV Fee
Tire Fee
Offer is based off of build quote as well as reference drawings if applicable. A final engineered build quote for customer review and approval will be provided prior to ambulance construction. Any changes requested from a pre build meeting may result in additional charges.

Republic EVS
12410 Clark St.

Santa Fe Springs, CA 90670
ATTACHMENT No. 1
ATTACHMENT NO. 2
RESOLUTION NO. 2023-22

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, ADOPTING A BUDGET

AMENDMENT FOR THE FISCAL YEAR COMMENCING
JULY 1, 2022 AND ENDING JUNE 30, 2023 (FIRE

EQUIPMENT)
WHEREAS, on April 19, 2022, the City Manager presented to the City Council a proposed budget for Fiscal Year 2022-23 in compliance with Section 2-151(m) of the West Covina Municipal Code; and
WHEREAS, following the initial presentation of the proposed budget for Fiscal Year 2022-23, the City held meetings and community workshops and conducted an online budget survey in order to solicit input from the public regarding the proposed budget; and WHEREAS, on June 7, 2022, the City Council adopted a budget for the 2022-2023 Fiscal Year; and
WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves Budget Amendment No. 2023-015, attached hereto as Exhibit A, for Fiscal Year 2022-23.

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 18th day of April, 2023.

Rosario Diaz
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-22 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 18th day of April, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
Exhibit A
City of West Covina
Fiscal Year 2022-23
Budget Amendment No. 2023-015

FIRE EQUIPMENT
Fund Name (No.)
Current
Budget
Proposed
Amendment
Amended
Budget
Fire Facilities Development Impact Fees (165)
Revenue 0 112,000 112,000
Expenditures 0 70,000 70,000
Revenue less Expenditures $0 $42,000 $42,000
ARPA Local Fiscal Recovery Funds (179)
Revenue 0 0 0
Expenditures 10,372,692 0 10,372,692
Revenue less Expenditures -$10,372,692 $0 -$10,372,692
AGENDA ITEM NO. 10

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: April 18, 2023
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: CONSIDERATION OF APPOINTMENTS TO THE AUDIT COMMITTEE RECOMMENDATION:

It is recommended that the City Council appoint three Committee Members to the City's Audit Committee to each serve a two-year term.

BACKGROUND:

On October 6, 2015, the City Council adopted Resolution No. 2015-73, which established the Audit Committee, consisting of the City Manager, the Finance Director, the City Treasurer, two City Council Members, and two members of the public, and established the procedures, rules and regulations of the Audit Committee. On May 17, 2016, the City Council adopted Resolution No. 2016-40, removing the City Manager and Finance Director from the Audit Committee since they prepare the reports that are presented to the Committee. On May 15, 2018, the City Council adopted Resolution No. 2018-60, adding two additional community members to the Audit Committee, such that membership increased from five members to seven members to consist of the City Treasurer, two Council Members, and four members of the public. On May 7, 2019, the City Council adopted Resolution No. 2019-31, renaming the previously established Audit Committee as the Finance & Audit Committee and amending the duties of the Finance & Audit Committee. On May 4, 2021, the City Council adopted Resolution 2021-33, renaming the Finance & Audit Committee as the Audit Committee, amending the duties of the Audit Committee, increasing the number of members of the public on the Committee from four to five members, and providing that the two City Council Members and City Treasurer will serve as ex-officio non-voting members of the Committee.

DISCUSSION:

There are a total of three (3) vacancies on the Audit Committee; two of the vacancies were created with the expiration of the terms of the seats currently held by Marsha Solorio and James Grivich; the third vacancy was created by adoption of Resolution No. 2021-33.

Committee Members Solorio and Grivich applied to be reappointed to the Committee.

A total of fifteen applications were received; applications meeting the criteria were forwarded to the Mayor and Council for consideration. Reappointment of existing Committee Members Solorio and Grivich is permitted under the Audit Committee guidelines for a two-year term.

LEGAL REVIEW:

The City Attorney's Office has reviewed the staff report.

OPTIONS:

The City Council has the following options:

1. Appoint three members to the Committee;

2. Reopen the application period for an additional recruitment period; or

3. Provide alternative direction.

Prepared by: Lisa Sherrick; Assistant City Clerk
CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness AGENDA ITEM NO. 11

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: April 18, 2023
TO: Mayor and City Council
FROM: David Carmany
City Manager
SUBJECT: PROPOSED FISCAL YEAR 2023-24 OPERATING AND CAPITAL IMPROVEMENT PROGRAM BUDGET
RECOMMENDATION:

It is recommended that City Council:

1. Receive and file the Proposed Fiscal Year 2023-24 Operating and Capital Improvement Program Budget; Direct that the proposed budget be publicly disseminated, including at community budget workshops on April 26, 2023 and May 1, 2023; and

2. 3.Schedule it for consideration at the June 6, 2023 City Council meeting.

BACKGROUND:

The budget sets forth a strategic resource allocation plan and serves as a policy document, financial plan, operations guide, and communication device all in one. Through the budget document, the City demonstrates its accountability to its residents, customers, and community. This budget represents the City’s financial plan for 2023-2024 which:

Determines the quality and quantity of City programs and services; States expenditure requirements and estimated available revenues to finance it; Sets targets and provides a means of measuring accomplishments against goals; and Serves as a communication device for elected officials, the public, and staff to promote the City’s vision and direction, fiscal health and vitality, and what the public is getting for its tax dollars.

The City of West Covina fiscal year is a 12-month period used to measure revenues and expenditures. It starts July 1 and ends June 30 the following year. At its highest level, a municipal budget identifies the needs and interests of the community and allocates available resources to those interests while remaining fiscally strong for the future. In crafting the following proposed allocations, staff was guided by the principles of fiscal sustainability & responsibility.

The following is the proposed budget schedule which includes two community workshops:

Dec.
2022-Feb.
2023
April 4th April 18th April
26/May 1 May June 6th July 1st
Budget
Survey
Available
Online
Long Range
Financial
Forecast
Filed
Proposed
Budget
Presentation
Community
Workshops
Budget
Status
Updates
(as
necessary)
Budget Adoption
& Appropriations
Limit
New
Fiscal
Year
Starts
*Appropriations Limit Calculation must be made publicly available at least 15 days prior to approval.

DISCUSSION:

Citywide Summary
West Covina’s total projected operating and capital improvement expenditures for the upcoming fiscal year are over $129 million. Revenue for all fund types combined is over $123 million and includes Property Tax, Sales Tax, Revenue from Other Agencies, Charges for Services, Licenses & Permits, Fines & Forfeitures, and Revenue from Other Agencies.

In addition, the Capital Improvement Plan budget, totaling over $24 million for the next fiscal year, is included in the number above and is primarily funded from Special Revenue Funds and grants obtained from various funding sources.

Overall, total revenues for the upcoming year are projected to increase slightly.

Total expenditures (excluding transfers) for all budgeted funds are estimated to be over $129 million. Many funds make up the total budgeted amount, with the largest being the General Fund in the amount nearly $67 million, or 51.4% of the City’s budget.

Salary and benefits are 45% of the City’s total budget, which is up from last fiscal year but still down from FY 2020-21. This decrease is due to the issuance of Pension Obligation Bonds for the Unfunded Accrued Actuarial Liability (UAAL) pension payment due to the CalPERS in FY 2020-21. However, it should be noted that salaries and benefits provided to the City’s employees continue to rise each year and must be monitored very closely as the City continues to identify alternatives in service delivery.

General Fund
General Fund
The General Fund provides basic services to the City (i.e. police, fire, planning, administrative services, and parks and recreation). The City’s primary financial goal is to provide an appropriate level of municipal services with the ability to adapt to local and regional economic changes, while maintaining and enhancing the sound fiscal condition of the City. The City’s General Fund continues to be negatively impacted by rising salary and benefits costs, the State’s elimination of redevelopment, and the impending recession. Staff continues to identify revenue sources and cost-cutting measures to offset these negative impacts.

The City’s budget policy requires that the City’s General Fund maintain an undesignated, unappropriated reserve amount equal to at least 17% of budgeted expenditures or over $11 million. The fund balance at fiscal year ending June 30, 2024, is projected to be over $20 million which is approximately 24% of General Fund expenditures and transfers. Of this, over $3 million is assigned which leaves approximately $17 million in assigned fund balance.

At the close of each fiscal year, any revenues over expenditures are generally transferred to fund balance reserved to be used for one-time capital expenditures or the reduction of General Fund debt service requirements.

General Fund Revenues
Total General Fund revenues are projected to be over $81 million, a 2.5 percent increase from the FY 2022-23 Adopted Budget. This is largely due to an increase in Property Tax revenue of over $3.7 million over the original budget but only a 0.6 percent increase from the FY2022-23 end of year estimate. Sales Tax is estimated to decrease slightly due to impending recession. Licenses and permits are projected to decrease as construction activity is not expected to be as great as it was in the last two fiscal years. Other revenue has been adjusted based on prior year actuals.

General Fund Expenditures
General Fund expenditures for the fiscal year 2023-24 are projected to be nearly $66.5 million. This is a $2.6 million increase from the current fiscal year’s original budget.

Most General Fund expenditures go towards Salaries, Benefits and overtime (78%). Over the past couple of years, the City has executed memorandums of understandings with all nine of its bargaining groups. These agreements included salary increases ranging from three to nine percent per group and are offset by employee contributions to pension ranging from one and half to six percent.

Expenditures overall were analyzed and projected to reflect the actual expense incurred based on the current year’s estimate and prior years.

Overtime continues to be an increasing burden on the City. The FY 2023-24 Proposed Budget has been based on prior years actuals with an estimated increase in line with base salary increases. While estimated to be less than the current year’s estimate of $7.4 million, General Fund Overtime is proposed to be approximately $7.2 million. Most of this overtime is from Fire (51.4%) and Police (46.6%).

Fiscal Challenges
Fiscal Challenges
Short-Term Factors
While the City has appeared to have recovered economically from the COVID-19 pandemic, a recession is anticipated. This budget has been developed with this in mind. Sales tax, which is the General Fund’s second largest revenue source, is forecasted to decrease by 0.5% over the coming year. Additionally, the City experienced a spike in building activity over the last two years but does not expect this to continue in the coming year.

Through sound financial policies and procedures, the City managed rising costs and dwindling revenues efficiently and effectively. This has resulted in the growth in the unassigned general fund balance. This is not to say that significant challenges do not face the City going forward. Rising costs of materials and services continue to be of grave concern. The infrastructure needs of the City have been long deferred. The City buildings remain in disrepair.

Three specific challenges affect the City’s annual budget:

Resident Engagement – Through civic engagement, resident and community partners define what services are valued. The result is a budget that better reflects local priorities. Inclusive, open, and collaborative budget processes and community declaration of principles help the municipal organization better provide essential services.

1. Accountability Through Oversight – Continued improvement of the City’s long-term financial health requires ongoing close attention to timely implementation of the City’s Financial Recovery Plan. Institutionalizing accountability in the recovery process enhances public trust in municipal governance.

2. Fiscal Prudence – Capital needs remain underfunded. Clearly, municipal facilities are not to standard.

Maintenance of buildings, streets, and parks has been deferred and as a result services have suffered.

Typically, assets run to failure, operate until they break down. For example, Fire Station No. 1, has been determined uninhabitable, forcing the City to set up temporary quarters. The City has received some one-time funding to address critical immediate needs; however, additional funding sources or alternate service delivery models need to be identified to address future issues.

3. Long-Term Factors
The FY2023-2024 Proposed Budget is structurally balanced; however, expenditures are increasing at a faster pace than revenues. The City has attempted to attain fiscal sustainability into the future by finding economies and efficiencies in its operations. Like most California cities, West Covina has several unfunded liabilities.

The biggest of these being the cost of employee pensions. Pension obligations and payments for the unfunded accrued liability (UAL) were expected to worsen each fiscal year. This fact prompted the City to issue Pension Obligation Bonds in July of 2020 to address the UAL and attain more favorable interest rates to address the pension problem. Other Post Employment Benefits liabilities account for the second largest cost. This liability continues to rise and will need to be addressed in the long term.

The City’s Long-Range Financial Forecast was updated in March 2023 and projected a slight General Fund budget surplus for each year in the forecast. While the City’s outlook has improved, the forecast did not include any increase in salaries in FYE 2025-2028, since it is outside the contracted period. Negotiations for the next round of labor contracts will begin in the coming year and could have a significant impact on the City in the long-term.

Health Department
One of the City’s long-term goals is to seek provisional approval from the California Department of Public Health (CDPH) for the creation of a fiscally sustainable municipal health department. This must be done with due regard to General Fund fiscal impacts. Once CDPH provides direction regarding the regulations and services the city may assume, a Community Health Needs Assessment, Community Health Improvement Plan and other studies as may be required by CDPH and the Public Health Accreditation Board. Until direction is provided by CDPH, the City is in a holding pattern. Therefore, other than the CIP project which includes the professional services agreements for these planning activities, the FY 2023-24 budget does not include revenue and expenditures for a health department.

City Council Goals
The budget contains City Council goals for 2023 to guide the City. These goals will be instrumental in guiding the budget process. These overarching goals can be seen throughout the budget document as follows:

1.Protect Public Safety

2.Achieve Fiscal Sustainability & Financial Stability

3.Address Homeless Issues

4.A Creative & Active Community

5.A Well-Planned Community

6. Maintain Good Intergovernmental Relations

7.Expand Economic Development Opportunities

8.Enhance City Image & Effectiveness

9.An Accessible Community
Service Levels
The citizens of West Covina continue to expect a high level of service provided by the City. These services are paid for with local tax dollars and include police; recreation and community service programs for youth, adults, and seniors; park maintenance; street maintenance; transportation; engineering; building & safety; housing programs; planning & development; code enforcement; animal control; and environmental programs and services. Services levels are proposed to remain level across operations. No new positions are proposed to be added, however, the following services were added in recent years and are proposed to be maintained:

Recreation and community service programs, including Sportsplex operations.

Special Events, such as Spring Festival, 4th of July, Egg Hunt, Summer Concerts, Christmas Parade, and Halloween.

Quarterly newsletter to inform and engage residents.

Tree trimming and landscaping maintenance to prevent liability problems, reduce tree mortality, and improve urban forest health over the long-term.

Conclusion
Service levels are directly related to the income from which public expenses are met. Finding economies in municipal operations including privatization and reductions in the workforce, the City has made some progress toward the goal of attaining fiscal sustainability and positioned the City for long-term financial success. As the City enters an economic downturn, it is with conservative optimism that this budget is presented.

Prepared by: Stephanie Sikkema, Finance Director
Fiscal Impact
FISCAL IMPACT:

FY2021-22
Actual
Original
Budget
FY2022-23
Estimated
FY2022-23
Proposed
Budget
FY2023-24
Increase/
(Decrease)
Revenue
Property Tax 37,402,662 44,955,200 39,453,421 37,936,044 (7,019,156) Sales Tax 23,180,793 23,142,000 23,142,000 23,026,000 (116,000) Other Taxes 22,748,250 17,948,500 20,509,412 20,682,894 2,734,394 Charges For Service 16,284,586 13,737,820 14,013,275 14,424,138 686,318 Revenue From Other Agencies 23,506,331 13,364,791 28,021,855 11,815,985 (1,880,536) Interdept Charges 6,790,359 6,248,060 6,596,695 7,607,139 1,359,079 Licenses & Permits 4,493,925 3,633,599 5,265,921 2,886,000 (747,599) Use of Money & Property 108,869 1,562,040 2,649,676 2,586,240 1,024,200 Fines & Forfeitures 910,120 1,023,290 951,300 970,720 (52,570) Sales 916,416 645,000 635,400 647,200 2,200
Other Revenues 4,988,190 205,270 672,236 319,430 114,160 Capital Assets 25,564 - 171,358 171,400 171,400
Fees 95,585 64,200 138,786 67,100 2,900
Revenue Total 141,451,649 126,529,770 142,221,334 123,140,290 (3,721,210) Expenditures
Salaries & Benefits 52,935,238 56,702,459 57,743,630 57,908,693 1,206,234 Materials & Services 41,137,867 31,570,264 33,677,494 35,722,394 3,397,130 Debt Service 21,220,695 20,423,944 20,431,300 16,899,697 (3,524,247) Capital Assets 24,826,410 15,551,515 43,128,380 13,287,432 (2,664,083) Allocated Costs 4,659,919 4,199,297 4,282,757 5,627,402 1,428,105 Expenditures Total 144,780,129 128,447,479 159,263,560 129,445,618 (156,861) Table 1. City-Wide Summary
Table 2. General Fund Summary
FY2021-22
Actual*
Original
Budget
FY2022-23
Estimated
FY2022-23
Proposed
Budget
FY2023-24
Increase/
(Decrease)
Revenue
Property Tax 30,687,088 28,986,300 32,514,786 32,710,100 3,723,800 Sales Tax 23,180,793 23,142,000 23,142,000 23,026,000 (116,000) Other Taxes 9,773,175 9,446,000 9,315,502 9,758,500 312,500 Charges For Service 8,512,897 7,578,220 6,143,780 6,328,728 (1,249,492) Revenue From Other Agencies 4,406,517 3,994,525 2,729,300 3,384,700 (609,825) Licenses & Permits 4,476,096 3,167,810 5,265,644 2,885,800 (282,010) Use of Money & Property (1,156,960) 1,078,300 1,304,500 1,313,500 235,200 Interdept Charges 1,188,500 1,196,200 1,196,200 1,196,200 - Fines & Forfeitures 910,120 1,023,290 951,300 970,720 (52,570) Other Revenues 94,168 136,670 177,017 194,030 57,360
Revenue Total 82,072,395 79,749,315 82,740,030 81,768,278 2,018,963 Expenditures
Salaries & Benefits 47,715,616 50,162,753 51,989,519 51,978,222 1,815,469 Materials & Services 12,762,113 11,139,165 11,656,139 11,135,920 (3,245) Allocated Costs 2,600,860 2,605,797 2,689,947 3,438,442 832,645 Capital Assets 29,995 - - - -
Expenditures Total 63,108,584 63,907,715 66,335,605 66,552,584 2,644,869 Revenues Less Expenditures 18,963,812 15,841,600 16,404,424 15,215,694 Net Transfers (20,293,009) (15,325,255) (20,470,183) (15,039,613) Net Change in Fund Balance (1,329,197) 516,345 (4,065,759) 176,081 Beginning Fund Balance 25,488,076 24,158,879 24,158,879 20,093,120 Ending Fund Balance 24,158,879 24,675,224 20,093,120 20,269,201 Reserve Requirement (17%) 10,728,459 10,864,312 11,277,053 11,313,939 *For consistency, the FY2020-2021 Bond Transfer-In and Payment towards Unfunded Pension Liability have been excluded.

Table 2. General Fund Summary
Attachments
Attachment No. 1 - Budget-in-Brief
Attachment No. 2 - Budget Presentation
Attachment No. 3 - Proposed Budget FY2023-24
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability www.westcovina.org
No new positions
Recreation and community service programs,
including Sportsplex operations.

Special Events, such as Spring Festival, 4th of July,
Egg Hunt, Summer Concerts, etc.

Quarterly newsletter
Tree trimming and landscaping maintenance
Service Levels Maintained
Proposed Budget FY23-24

CITY OF WEST COVINA
Balanced Budget
General Fund
$81.8M | Revenue
$66.5M |
Expenditures
City-Wide
$123.6M | Revenue
$129.2M | Expenditures
FYE 2021 FYE 2022 FYE 2023 FYE 2024
75,000,000
50,000,000
25,000,000
0 General Fund
Revenue primarily
comes from
Property Tax ($33M),
Sales Tax ($23M),
Other Taxes ($10M), &
Charges for Services
($6M)
Funding
Sources
Nonspendable Unassigned
FYE 2020
FYE 2021
FYE 2022
FYE 2023
FYE 2024
30,000,000
20,000,000
10,000,000
0 Fund Balance is estimated to be over $20M
General Fund - Fund Balance
Police
46%
Fire
31%
Admin/Finance/HR
10%
Public Services
9%
Where does General Fund money go?
$24M
FY23-24
$110M Total
Streets
27% Facilities
24%
General
19%
Traffic
12%
Sewer
11%
Parks
7%
Community Development
4%
Budget-in-Brief
Capital
Projects
ATTACHMENT NO. 1
Proposed
Budget
FY 2023
‐2024
ATTACHMENT NO. 2
City‐Wide Summary
Revenue: Over $123 Million Expenditures: Over $129 Million 2 Property Tax
31%
Sales Tax
18% Other Taxes 17%
Charges For
Service
12%
Revenue From Other
Agencies
10%
Interdept Charges
6% Licenses & Permits
2%
Other
Revenues
4%
Allocated
Costs
4%
Capital Assets
10%
Materials &
Services
28%
Salaries &
Benefits
45%
Debt Service
13%
General Fund Summary Net Change in Fund Balance is $176k 3 Increase/
(Decrease)
Proposed
Budget
FY2023‐24
Estimated
FY2022‐23
Original
Budget
FY2022‐23
FY2021‐22
Actual*
FY2020‐21
Actual
Net Change in Fund Balance 5,812,752 (1,329,197) 516,345 (4,065,759) 176,081 Ending Fund Balance 25,488,076 24,158,879 24,675,224 20,093,120 20,269,201 Reserve Requirement (17%) 11,812,840 10,728,459 10,864,312 11,277,053 11,313,939 Changesin General Fund Fund Balance
4 $22
$19 $20
$25
$24
$20 $20
-
5 10 15 20 25 30
FYE'18 Actual FYE'19 Actual FYE'20 Actual FYE'21 Actual FYE'22 Actual FYE'23 Est. FYE'24 Proposed Millions
Nonspendable Restricted Assigned Unassigned
General Fund
Revenue $81.8 Million An Increase of $2 Million or 2.5% from Original Budget FY2022‐23
 ‐1% less from Current Year
Estimate
 Sales Tax is up almost $2.4 M from
FY2021‐22 and is projected to
conservatively increase by 1.5% in
FY2022‐23
5 -$10 $0 $10 $20 $30 $40 $50 $60 $70 $80 $90
FY2020-21
Actual
FY2021-22
Actual
Original
Budget
FY2022-23
Estimated
FY2022-23
Proposed
Budget
FY2023-24
Millions
General Fund Revenue Sources
Property Tax Sales Tax Other TaxesCharges For Service Revenue From Other Agencies Licenses & PermitsFines & Forfeitures Interdept Charges Other RevenuesUse of Money & Property General Fund Expenditures $66.6 Million Total
6 Salaries
43%
Benefits
24%
Overtime
11%
Materials &
Services
13%
Utilities, Fuel,
M&R
4%
Allocated Costs
5%
General Fund Expenditures by Category
Administration
2% City Clerk
1%
Community
Development
4%
Finance
6%
Fire
31%
Human
Resources
1%
Police
46%
Public Services
9%
General Fund Expenditures by Department
General Fund Overtime (in Millions)
7 $2.6 $3.2 $3.4 $3.2 $4.0 $3.7
$2.6
$2.4
$3.0 $3.1
$3.3 $3.4
-
1 2 3 4 5 6 7 8
FY2019-20 FY2020-21 Prior Year
Actuals
Current
Budget
Current Year Estimate Proposed
Budget
Millions
Administration Finance Fire Human Resources Police Public Services $5.3 $5.6
$6.4 $6.4
$7.3 $7.1
Service Levels
Maintained
Recreation and community service programs,including Sportsplex operations.Special Events, such as Spring Festival, 4th of July,Egg Hunt, Summer Concerts, etc.Quarterly newsletterTree trimming and landscaping maintenanceNo new positions added 8 Status
MunicipalHealthDepartment
9 Until direction is provided from the
California Department of Public Health(CDPH), the City is in a holding pattern.

Once direction is provided, a Community
Health Needs Assessment, Community
Health Improvement Plan and other studies
may be conducted.

Other than CIP project for planning
activities ($598,190), the FY 2023‐24
budget does not include revenue and
expenditures for a health department
Capital
ImprovementProgram$110 M Total Funded Projects
$4.8 M in Completed Projects
Over $37 M in Projects
Underway$24M Proposed in new projects
for FY2023‐24
10 Facilities
24%
General
19%
Parks
7%
Sewer
11%
Streets
27%
Traffic
12%
Funded CIP by Category
Proposed Budget Schedule
December‐February • Budget Survey
April 4th • Long‐Range Financial Forecast Filed (Council Meeting) April 18th • Proposed Budget Presentation (Council Meeting)April 26th • Community Workshop – City Hall May 1st • Community Workshop – Cameron Community Center May 16th • Budget Status Update (Council Meeting) – if necessary June 6th • Budget Adoption & Appropriations Limit (Council Meeting) July 1st • New Fiscal Year Starts
11 Budget in Brief
12 Budget in Brief
Questions?
13 2024
BUDGET

PROPOSED
www.westcovina.org

CITY OF WEST COVINA

OPERATING & CAPITAL

IMPROVEMENT PLAN
FY 2023-2024
ATTACHMENT NO. 3
Page intentionally left blank.

CITY OF WEST COVINA, CALIFORNIA
1444 W . Ga rvey Ave nue Sout h, W est Covina CA 91790

PROPOSED BUDGET
Fiscal Year
July 1, 2023 - June 30, 2024

CITY COUNCIL
Rosario Diaz, Mayor
Brian Tabatabai, Mayor Pro Tem
Ollie Cantos, Councilman
Letty Lopez-Viado, Councilwoman
Tony Wu, Councilman

ELECTED OFFICIALS
Nickolas S. Lewis, City Clerk
Colleen B. Rozatti, City Treasurer

CITY MANAGER
David N. Carmany

EXECUTIVE MANAGEMENT TEAM
Paulina Morales, Assistant City Manager
Roxanne Lerma, Assistant City Manager
Thomas P. Duarte, City Attorney
Lisa Sherrick, Assistant City Clerk
Stephanie Sikkema, Finance Director
Vincent Capelle, Fire Chief
Lisa Handy, Interim Human Resources/Risk Management Director Richard Bell, Police Chief

PRESENTED TO
City of West Covina
California
For the Fiscal Year Beginning
July 01, 2022
Executive Director

GOVERNMENT FINANCE OFFICERS ASSOCIATION
Distinguished
Budget Presentation
Award
Government Finance Officers Association of the United States and Canada (GFOA) presented a Distinguished Budget Presentation Award to City of West Covina, California, for its Annual Budget for the fiscal year beginning July 01, 2022. In order to receive this award, a governmental unit must publish a budget document that meets program criteria as a policy document, as a financial plan, as an operations guide, and as a communications device. This award is valid for a period of one year only. We believe our current budget continues to conform to program requirements, and we are submitting it to GFOA to determine its eligibility for another award.

Budget Message …................................................................................ 7 Financial Information
Budget Guide …............................................................................. 15 Financial Policies …......................................................................... 20 Financial Structure …...................................................................... 22 Overview of City Funds .................................................................. 24 Department‐Fund Matrix …............................................................ 35 City Profile
City Profile ….................................................................................. 37 City Organizational Chart …........................................................... 40 City Council Goals …....................................................................... 41 Budget Summaries
City Wide Summaries
City‐Wide Summary ….......................................................... 45 Summary of All Funds …....................................................... 47 Fund Balance …..................................................................... 50 Changes in Fund Balance ….................................................. 51 Transfer Summary …............................................................. 54 General Fund
General Fund Summary ….................................................... 56 General Fund Revenue Summary …..................................... 58 General Fund Revenue …..................................................... 59 General Fund Expenditure Summary …............................... 63 Administration Department ................................................ 65 City Clerk Department ......................................................... 71 Finance Department ............................................................ 75 Human Resources Department ............................................ 83 Police Department …............................................................. 89 Fire Department …................................................................ 99 Public Services Department ….............................................. 109 Community Development …................................................. 123 Capital Improvement Program ….......................................................... 139 Other Funds
Debt Service …................................................................................ 161 Summary of Other Funds …............................................................ 169 Other Funds …..................................................................... 172 Appendix
Schedule of Positions ….................................................................. 249 Glossary of Terms …....................................................................... 255 Acronyms …................................................................................. 258 Long‐Range Financial Forecast …................................................ 261 Gann Limit ….................................................................................. Added after Adoption Budget Resolution …...................................................................... Added after Adoption Table of Contents
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__________________________ City of West Covina FY 2023-24 Proposed Budget April 18, 2023
Honorable Mayor, Members of the City Council, and Citizens of West Covina:

I am pleased to present the Proposed Fiscal Year 2023-24 Budget for the City of West Covina and the Successor Agency to the Former Redevelopment Agency of the City of West Covina. The Budget provides the framework for providing services and programs to the community of West Covina. The services and programs included in the budget represent the delivery of core services and priorities. The budget document includes the General Fund, Special Revenue Funds, Capital Projects Fund, and Enterprise Funds as well as both Operating and Capital Improvement Program (CIP) budgets.

The City has experienced economic recovery from the global pandemic and had revenue and expenditures reach and surpass pre-pandemic levels. However, an economic recession is forecasted, and fiscal due diligence is necessary. The proposed budget demonstrates a financial plan for the next twelve months.

This budget is a new opportunity for the city to address the greatest challenges facing our community – for the year ahead and future generations. The budget has been conservatively designed to continue to adequately fund the City’s reserves. This is not only a spending plan for the year, but also a solid foundation for the City’s future legacy – a fiscally responsible plan to keep the community safe, prosperous & vibrant. The municipal organization continues its primary focus on the public safety needs of the community, meeting infrastructure & regulatory requirements and providing excellent service for the residents.

Property tax remains the City’s largest revenue source and is projected to be almost $38 million. Sales Tax, the next largest revenue source, has increased in the past few years to over $23 million, however; Sales Tax is expected to level off and slightly decrease over the next fiscal year. City staff will continue to monitor sales tax quarterly and amend the
Property
Tax
31%
Sales Tax
19%
Other
Taxes
17%
Charges
For
Service
12%
Revenue From
Other Agencies
10%
Interdept
Charges
6%
Licenses &
Permits
2%
Other
Revenues
3%
Figure 1. City-Wide Revenue by Category
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__________________________ City of West Covina FY 2023-24 Proposed Budget budgeted numbers, as necessary. Overall, total revenues for the upcoming year are projected to increase slightly.

Total expenditures (excluding transfers) for all budgeted funds are estimated to be over $129 million, as shown in Figure 2 and Figure 3 below. Many funds make up the total budgeted amount, with the largest being the General Fund in the amount nearly $67 million, or 51.4% of the City’s budget.

Salary and benefits are 45% of the City’s total budget, as depicted in Figure 2 below, which is up from last fiscal year but still down from FY 2020-21. This decrease is due to the issuance of Pension Obligation Bonds for the Unfunded Accrued Actuarial Liability (UAAL) pension payment due to the CalPERS in FY 2020-21.

However, it should be noted that salaries and benefits provided to the City’s employees continue to rise each year and must be monitored very closely as the City continues to identify alternatives in service delivery.

Figure 2. City-Wide Expenditures by Category Figure 3. City-Wide Expenditures by Fund General Fund
The General Fund provides basic services to the City (i.e. police, fire, planning, administrative services, and parks and recreation). The City’s primary financial goal is to provide an appropriate level of municipal services with the ability to adapt to local and regional economic changes, while maintaining and enhancing the sound fiscal condition of the City. The City’s General Fund continues to be negatively impacted by rising salary and benefits costs, the State’s elimination of redevelopment, and the impending recession.

Staff continues to identify revenue sources and cost-cutting measures to offset these negative impacts.

Allocated
Costs
4% Capital
Assets
10%
Materials
&
Services
28%
Salaries &
Benefits
45%
Debt
Service
13%
General
Fund
51%
Total
Special
Revenue
27%
Total
Debt Service
12%
Internal Service
Funds
6%
Capital
Projects
2%
Private Purpose
Trust Funds
1%
Enterprise
Fund
1%
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City of West Covina FY 2023-24 Proposed Budget Page 8
Figure 4. General Fund, Fund Balance
General Fund Revenues
Total General Fund revenues are projected to be over $81 million, a 2.5 percent increase from the FY 2022-23 Adopted Budget. This is largely due to an increase in Property Tax revenue of over $3.7 million over the original budget but only a 0.6 percent increase from the FY2022-23 end of year estimate. Sales Tax is estimated to decrease slightly due to impending recession. Licenses and permits are projected to decrease as construction activity is not expected to be as great as it was in the last two fiscal years. Other revenue has been adjusted based on prior year actuals.

Figure 5. General Fund Revenue
$22
$19 $20
$25 $24
$20 $20
-
5 10
15 20
25 30
FYE'18
Actual
FYE'19
Actual
FYE'20
Actual
FYE'21
Actual
FYE'22
Actual
FYE'23
Est.

FYE'24
Proposed
Millions
Nonspendable Restricted Assigned Unassigned
Property Tax
40%
Sales Tax
28%
Other Taxes
12%
Charges For Service
8%
Revenue From Other
Agencies
4%
Licenses & Permits
4%
Other Revenues
4%
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City of West Covina FY 2023-24 Proposed Budget Page 9
General Fund Expenditures
General Fund expenditures for the fiscal year 2023-24 are projected to be over $66.5 million. This is a $2.6 million increase from the current fiscal year’s original budget.

These agreements included salary increases ranging from three to nine percent per group and are offset by employee contributions to pension ranging from one and half to six percent.

Expenditures overall were analyzed and projected to reflect the actual expense incurred based on the current year’s estimate and prior years.

Figure 6. General Fund Expenditures by Category
Salaries
43%
Benefits
24%
Overtime
11%
Materials &
Services
13%
Utilities, Fuel, M&R
4%
Allocated Costs
5%
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City of West Covina FY 2023-24 Proposed Budget Page 10
Overtime continues to be an increasing burden on the City. The FY 2023-24 Proposed Budget has been based on prior years actuals with an estimated increase in line with base salary increases. While estimated to be less than the current year’s estimate of $7.4 million, General Fund Overtime is proposed to be approximately $7.2 million. Most of this overtime is from Fire (51.4%) and Police (46.6%).

Figure 7. General Fund Overtime
Fiscal Challenges
Short-Term Factors
While the City has appeared to have recovered economically from the COVID-19 pandemic, a recession is anticipated. This budget has been developed with this in mind. Sales tax, which is the General Fund’s second largest revenue source, is forecasted to decrease by 0.5% over the coming year. Additionally, the City experienced a spike in building activity over the last two years but does not expect this to continue in the coming year.

The City buildings remain in disrepair.

Three specific challenges affect the City’s annual budget:

1. Resident Engagement – Through civic engagement, resident and community partners define what services are valued. The result is a budget that better reflects local priorities. Inclusive, open, and collaborative budget processes and community declaration of principles help the municipal organization better provide essential services.
$3.41 $3.23
$3.99 $3.71
$2.96 $3.13
$3.27 $3.36
-
1 2
3 4
5 6
7 8
Prior Year
Actuals
Current
Budget
Current Year Estimate Proposed
Budget
Millions
Administration Finance Fire Human Resources Police Public Services __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 11

2. Accountability Through Oversight – Continued improvement of the City’s long-term financial health requires ongoing close attention to timely implementation of the City’s Financial Recovery Plan. Institutionalizing accountability in the recovery process enhances public trust in municipal governance.

3. Fiscal Prudence – Capital needs remain underfunded. Clearly, municipal facilities are not to standard. Maintenance of buildings, streets, and parks has been deferred and as a result services have suffered. Typically, assets run to failure, operate until they break down. For example, Fire Station No. 1, has been determined uninhabitable, forcing the City to setup up temporary quarters.

The City has received some one-time funding to address critical immediate needs; however, additional funding sources or alternative service delivery models need to be identified to address future issues.

Long-Term Factors
The FY2023-2024 Proposed Budget is structurally balanced; however, expenditures are increasing at a faster pace than revenues. The City has attempted to attain fiscal sustainability into the future by finding economies and efficiencies in its operations. Like most California cities, West Covina has several unfunded liabilities.

Figure 8. Forecasted General Fund Revenue and Expenditures $3,415 $402 $344 $1,107
$2,678 $3,631 $5,069
$(5,000)
$(3,000)
$(1,000)
$1,000
$3,000
$5,000
$7,000
Actual
FYE 2022
Estimate
FYE 2023
Forecast
FYE 2024
Forecast
FYE 2025
Forecast
FYE 2026
Forecast
FYE 2027
Forecast
FYE 2028
$60
$65
$70
$75
$80
$85
$90

ANNUAL SURPLUS / (DEFICIT)
Thousands

ANNUAL REVENUES / EXPENDITURES
Millions
General Fund Revenues General Fund Expenditures
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City of West Covina FY 2023-24 Proposed Budget Page 12
Health Department
One of the City’s long-term goals is to seek provisional approval from the California Department of Public Health (CDPH) for the creation of a fiscally sustainable municipal health department. This must be done with due regard to General Fund fiscal impacts. Once CDPH provides direction regarding the regulations and services the city may assume, a Community Health Needs Assessment, Community Health Improvement Plan and other studies as may be required by CDPH and the Public Health Accreditation Board. Until direction is provided by CDPH, the City is in a holding pattern. Therefore, other than the CIP project which includes the professional services agreements for these planning activities, the FY 2023-24 budget does not include revenue and expenditures for a health department.

More information regarding these goals may be found later in this document.

Service Levels
The citizens of West Covina continue to expect a high level of service provided by the City. These services are paid for with local tax dollars and include police; recreation and community service programs for youth, adults, and seniors; park maintenance; street maintenance; transportation; engineering; building & safety; housing programs; planning & development; code enforcement; animal control; and environmental programs and services. Services levels are proposed to remain level across operations. No new positions are proposed to be added, however, the following services were added in recent years and are proposed to be maintained:
▪ Recreation and community service programs, including Sportsplex operations. ▪ Special Events, such as Spring Festival, 4th of July, Egg Hunt, Summer Concerts, Christmas Parade, and Halloween.
▪ Quarterly newsletter to inform and engage residents.
▪ Tree trimming and landscaping maintenance to prevent liability problems, reduce tree mortality, and improve urban forest health over the long-term.

Protect Public
Safety
Achieve Fiscal
Sustainability &
Financial
Stability
Address
Homeless Issues
A Creative &
Active
Community
A Well-Planned
Community
Maintain Good
Intergovernment
al Relations
Expand Economic
Development
Opportunities
Enhance City
Image &
Effectiveness
An Accessible
Community
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City of West Covina FY 2023-24 Proposed Budget Page 13
Conclusion
Service levels are directly related to the income from which public expenses are met. Finding economies in municipal operations including privatization and reductions in the workforce, the City has made some progress toward the goal of attaining fiscal sustainability and positioned the City for long-term financial success. As the City enters an economic downturn, it is with conservative optimism that this budget is presented.

Acknowledgement
The preparation of this budget could not have been accomplished without the efficient and dedicated services of the Finance Director who has created a solid foundation upon which the City may operate efficiently and the entire staff of the Finance Department. I would like to express my appreciation to all members of all Departments who assisted and contributed to the preparation of this report. These are extremely challenging times for local government in which many difficult decisions must be made. Credit must also be given to the City Council for their interest and support in planning and conducting the financial operations of the City in a responsible and progressive manner.

Respectfully submitted,
David Carmany
David N. Carmany
City Manager
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City of West Covina FY 2023-24 Proposed Budget Page 14
Budget Guide
Purpose of the Budget Document
The Budget sets forth a strategic resource allocation plan and serves as a policy document, financial plan, operations guide, and communication device all in one.

The Budget:
▪ Determines the quality and quantity of City programs and services; ▪ States expenditure requirements for the allocation plan and estimated available revenues to finance it;
▪ Sets targets and provides a means of measuring accomplishments against goals; and ▪ Serves as a communication device for elected officials, the public, and the City organization that promotes the City’s vision and direction, fiscal health and vitality, and what the public is getting for its tax dollars.

Through the Budget Document, the City demonstrates its accountability to its residents, customers, and community.

Relationship Between Operating Budget & CIP
The Budget document is comprised of both the Annual Operating Budget and the Capital Improvement Budget. The development of the two budgets, however, takes place on two separate, albeit interrelated, tracks.

The Operating Budget is the complete budget used to finance all day-to-day operations and obligations of the City. The budget includes general government administration and operations, debt service, capital expenditures, and transfer payments for a particular fiscal year. The funding for this budget is derived from taxes, fees, licenses, fines, and inter-governmental revenues (state and federal).

The Capital Improvement Program (CIP) is a multi-year instrument that drives the identification, evaluation, and financing of capital infrastructure projects that are in need of renovation, repair and/or construction. Capital projects range from road maintenance or construction to the renovation of municipal buildings, recreation centers, water main and sewer system replacement. The CIP relates these capital project needs to the financial sources that will support their realization and the timeframe in which both the financing and work will take place. Capital improvement projects typically carry considerable future impact, meaning, they have a life span of at least five years or more. They are usually financed over a longer period, in effect spreading the cost of the project across a generation of users.

Long-Range Financial Forecast
The Long-Range Financial Forecast provides long-term (five-year) context for annual decisions that are made with the annual budget and Capital Improvement Plan. The forecast is developed prior to the formation of the Proposed Budget to create a forward-looking, conservative baseline budgetary outlook for the City’s General Fund under a given set of revenue and expenditure growth assumptions.

The revenue and expenditure growth assumptions were originally developed in 2020 for the bond issuance and have been updated based on recent trends. Salaries and Benefits have been updated to __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 15
Budget Guide
reflect the average increase from the current memorandums of understanding. The base year for this forecast is FYE 2023 which is estimated to be back to pre-COVID conditions.

The City’s major revenue sources include property taxes and sales tax. Each of these revenue sources is driven by the growth of the local economy and the City’s population. This is also true of several of the City’s other revenue sources including fees and charges for service, franchise taxes, and licenses and permits.

Expenditures are forecasted for the City’s two major funds: General and Debt Service. The baseline forecast presented herein includes expenditures already approved by and/or committed to by the City Council. Rising costs due to inflation, and/or interest rates are also anticipated and included in this forecast through growth factors applied to each forecast category.

A complete copy of the Long-Range Financial Forecast is included under the appendix.

Budget Process
The City of West Covina’s fiscal year begins each July 1st and concludes on June 30th. The development of the annual budget is comprised of distinct phases and requires a great deal of effort on the part of the City Council and all members of the City’s management team. The budget process starts with goals which the Council formally establishes early in the year.

Following that, a community survey seeking input on the budget is solicited and the long-range financial plan is updated. While these are going on, an internal budget kick-off meeting is held with a discussion on the technical and procedural aspects
of preparing the budget.

Departments have approximately
three weeks to prepare their lineitem budgets.

Once the initial line-item requests
are compiled, Finance staff works
with the City Manager and
departments to review the requests
and gain a high-level understanding
of the challenges facing the City and
specific departments, including gaps
between revenues and expenditures,
fund balance projections, and
department priorities.

Budget review meetings are then
held with each department to discuss the proposed budgets, including increases, reductions, or other significant changes, goals and objectives, and supplemental requests. Actions available for addressing budget gaps are discussed, along with the merits of the various work program components. Departments are then given the opportunity to amend their proposed line-item budgets and to address issues or concerns discussed in the budget review meetings.

Council Goals
Established
Long Range
Financial Plan
Community
Survey
Development
Proposed
Budget
Community
Workshops
Final Review
Budget
Adoption
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City of West Covina FY 2023-24 Proposed Budget Page 16
Budget Guide
Once the City Manager and department reviews have taken place and all departmental budget issues are resolved, the Finance staff prepares the preliminary budget. The Finance Director presents the Proposed Operating and Capital Improvement Program (CIP) Budget to the City Council and the Community at a City Council meeting in late May or early June. Specific policy issues, funding shortfalls, and major challenges are discussed, and recommended changes are then incorporated into the budget. Meetings are held, as needed, to ensure that the budget accurately reflects the City Council’s objectives for the coming year until the final budget is adopted by the City Council.

Community workshops regarding the proposed budget are then scheduled to provide public feedback.

After updating the Council regarding public input and a seeking final review, the budget is adopted. The Appropriations Limit is considered at the same time and requires its documentation to be publicly available at least fifteen days prior to the meeting.

The budget plays a crucial role in communicating to elected officials, City employees, and the public the City’s plans for the use of its resources. Although the City has made every effort to make the document as easy to navigate as possible, budgets are complex documents that can be difficult to grasp at first hand.

This section provides the reader with some basic understanding of the constituent components of a budget document.

FY2023-2024 Budget Schedule
* Appropriations Limit Calculation must be publicly available at least 15 days prior to approval.

December-February • Budget Survey
April 4th • Long-Range Financial Forecast Filed (Council Meeting) April 18th • Proposed Budget Presentation (Council Meeting) April 26th • Community Workshop – City Hall
May 6th • Community Workshop – Cameron Community Center May 16th • Budget Status Update (Council Meeting)
June 6th • Budget Adoption & Appropriations Limit* (Council Meeting) July 1st • New Fiscal Year Starts
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City of West Covina FY 2023-24 Proposed Budget Page 17
Budget Guide
Organization of the Budget Document
The Budget document is comprised of the following sections:

Budget Message
The Budget Message is a transmittal letter addressed to the Mayor, City Council, and Citizens of West Covina that introduces the annual budget. The Budget Message outlines the organizing principles of the budget and the assumptions on which the budget was developed. The Budget Message aims to provide the reader with highlights of the operating and capital budgets, and sufficient context to understand how and why the budgetary changes occurred between fiscal years.

Financial Information
This section provides the reader with an understanding of the City’s financial policies and budgetary practices. It describes the purpose of the budget, its development, reading the budget, and the financial and operational policies followed in the budget development and planning process. Additionally, this section provides a description of each of the City’s funds, details about the City’s debt, and includes the resolutions for the appropriations limit and adoption of the budget.

City Profile
The City Profile provides a snapshot of the City for which the Budget has been developed. The purpose of this section is to give the reader an at-a-glance look at the City’s organizational structure, demographic data, and other statistics. It also includes a matrix illustrating department/fund relationships.

Budget Summaries
The budget summaries section is the nuts and bolts of the Budget. It provides the following information:

Summary of Citywide revenue and expenditures, Changes in Fund Balance, Operating Transfers and an overview of the General Fund, including a detailed schedule of revenue.

Department Narratives
The Department Narratives contain budget information for the basic organizational units of the City, its departments within the General Fund. Each department narrative presents the following information:

Mission Statement – Each department has formulated a mission statement that presents the “what, for whom, and why” the department exists.

Department Summary – Summary of the department’s areas of responsibility and major business activities.

Organizational Chart – Overview of the department’s basic organization and positions.

Goals and Objectives – Departments are comprised of smaller organizational units that allow the department to attain its mission.

Accomplishments – This section lists a department’s achievements over the past fiscal year.

Performance Measures – The table provides Key Performance Indicators for the department.

Expenditures by Category – The table provides information on budgeted operating expenditures organized by personnel and maintenance and operations.
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City of West Covina FY 2023-24 Proposed Budget Page 18
Budget Guide
Expenditure Summary by Division – These tables provide budgeted expenditures by division.

Capital Improvement Program
This section looks at the City’s five-year Capital Improvement Program (CIP), funding sources, project descriptions, and the specific projects being funded in the current budget year.

Other Funds
Debt Service
This section provides a summary of the City’s debt service including a detail of obligations due in the coming fiscal year.

Other Funds
This section provides a summary of all other City funds.

Appendix
Schedule of Positions
The Schedule of Positions section includes the titles of the Full Time Equivalent (FTE) positions authorized for each department. A comparative table that provides four years of data is also presented in this section, along with a summary of changes from the prior year amended to the current year adopted.

Glossary of Terms & Acronyms
Budget documents may be difficult to read and may contain terms unfamiliar to the reader. This section covers key terms used throughout the budget document and in the budgeting process in general.

Long-Range Financial Forecast
A copy of the Long-Range Financial Forecast provided.

Gann Limit (Inserted Following Approval)
This section includes a copy of the approved Appropriations Limit Calculation Fiscal Year and corresponding Resolution. Article XIIIB of the California Constitution imposes an appropriations limit on units of state and local governments. In response to a perception that government spending was increasing without any controls, the voters passed Proposition 4, "The Gann Initiative," which is now included in the California Constitution as Article XIIIB. This article limits the amount of appropriations (related to tax proceeds) that state or local governments can establish each year.

Budget Resolution (Inserted Following Budget Adoption)
This section includes a copy of the approved budget resolution. __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 19
Financial Policies
Budgetary Control and Policies
Budgetary control is exercised by:
- The annual budget adopted by the City Council.
- Formal budgetary integration within the accounting system. - Quarterly financial reports presented to the City Council. - The encumbrance of estimated purchase/contract amounts prior to the release of purchase orders to vendors.
- Properly and adequately documented City Council approved budget adjustments to expenditure appropriations and revenue estimates.
- Monthly review of departmental expenditure reports comparing budget to actual amounts; and - The established review process of carryovers in which departments are requested to submit justification for any requested purchase order (PO) carryovers.

The City Council approves each year’s budget submitted by the City Manager prior to the beginning of the fiscal year. Public meetings are conducted prior to its adoption by the City Council. It is the City Council’s goal to adopt an annual balanced budget, a budget in which current revenues equal recurring expenditures. The City Manager has authority to adjust the amounts appropriated within the funds and activities of a fund, provided, however, that the total appropriations for each fund may not exceed the amounts provided in the budget resolution. The City Manager is also authorized to approve continuing appropriations at year-end for capital improvement projects and other expenditures previously approved by the City Council.

Budget Amendment Procedures
The City’s operating budget may be amended by three methods: 1) purchase order carryovers, 2) administrative carryovers approved by the City Manager, and 3) City Council action. Under all methods where appropriations are increased, funds must be available to match the request.

Administrative Carryovers
At the end of each fiscal year, the Finance department requests that each department review its budget for items or programs for which any planned expenditure is pending. This may include a project which has been initiated, or an item ordered but not received.

The Finance Director determines the merit of any requests and ensures that adequate funding is available.

Recommendations are then presented to the City Manager, who in turn determines which requests will be approved. Approved carryover requests increase the department’s budget appropriation in the new fiscal year.

City Council Action
Throughout the year, the City Council considers departmental requests for additional appropriations to fund activities not included in the original Adopted Budget.

CIP Carryovers
Every year, staff reviews each capital project and carries forward prior year appropriations for projects that have not been completed or for which long-term funding is being accumulated. The carryovers are __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 20
Financial Policies
managed administratively and are not included as part of the current year’s CIP Budget. Projects funded in prior years, but not started, are reviewed to determine whether such projects continue to be City Council priorities. The budget for any project that has not been started and is no longer a City Council priority is made available for other projects.

Cash And Investment Policies
The City’s cash and investments are reported at fair value. Changes in fair value that occur during a fiscal year are recognized as interest revenue reported for that fiscal year. Interest revenue includes interest earnings, changes in fair value, and any gains or losses realized upon the liquidation or sale of investments.

Cash accounts of all funds are pooled for investment purposes to enhance safety and liquidity while maximizing interest earnings. Interest revenue earned by the pooled investments is allocated to the various funds based on each fund’s average monthly cash and investment balance.

Reserve Policy
To prudently protect the fiscal solvency of the City, it is important to maintain some minimum level of reserves. Reserves are important to mitigate the negative impact to revenues from economic fluctuations, to fund unforeseen expenditure requirements, to provide a minimum level of cash investment interest revenue, and to avoid the need to borrow for cash management purposes. The General Fund Reserve is currently slightly above the reserve policy limit of 17% of operating expenditures.

Capital Assets
Capital assets (including infrastructure) greater than $5,000 are capitalized and recorded at cost or at the estimated fair value of the assets at the time of acquisition where complete historical records have not been maintained. The costs of normal maintenance and repairs that do not add to the value of the asset or materially extend asset lives are not capitalized.

Capital assets include public domain (infrastructure) general fixed assets consisting of certain improvements including roads, curbs and gutters, streets and sidewalks, medians, sewers, and storm drains.

Gann Limit
The adoption of the appropriation limit occurs annually to comply with the California Constitution, Article XIIIB (as amended) and Government Code Section 7910. The Gann Limit restricts annual expenditures the City may appropriate. If certain proceeds of taxes exceed allowed appropriations, the excess must either be refunded to the State Controller or refunded to the taxpayers. The City’s tax proceeds are projected to be less than the established appropriation limit.
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City of West Covina FY 2023-24 Proposed Budget Page 21
Financial Structure
The City provides a full range of services to its citizens. These include police, fire, emergency medical, street construction and maintenance, traffic signalization, parks, recreational, cultural, and social, planning, building and safety, economic development, environmental, and general administrative services.

Services are categorized into a departmental structure to afford similarity in services provided.

Departments may receive funding from one or more funds. Through the budget process and ongoing activity, the City Council oversees the operation of the City, and sets forth community priorities and policies to be implemented by the City Manager. The City Manager directs the Department Heads in the administration of City programs and service delivery. The City Manager establishes administrative policies in areas under his purview.

To monitor and evaluate departmental effectiveness, a project-performance program is utilized. Under this program, each department sets forth projects and programs to be undertaken during the fiscal year.

Projects and programs may be one-time (with a specific completion date) or ongoing programs. A listing of each department’s projects and programs is submitted at the beginning of the fiscal year as an overview of the department’s work program. This information is compiled in the budget document and provides a detailed overview of the City’s work program for the fiscal year.

The more significant departmental projects and programs provide the basis for the departmental goals and objectives, and workload indicators included in the departmental budgets. Departmental work programs are updated periodically. Completed projects, completion dates, new projects undertaken, as well as specific actions completed in providing ongoing programs, are established, and reviewed. This process provides an ongoing measure of departmental activity and effectiveness in meeting the City Council’s priorities.

Basis of Accounting and Budgeting
The City’s accounting system is organized and operated on a “fund basis” under which each fund is a distinct self-balancing accounting entity. A fund is “an independent fiscal and accounting entity used to record all financial transactions related to the specific purpose for which the fund was created.” Funds are established for the purpose of carrying out specific activities or attaining certain objectives in accordance with special regulations, legal restrictions, or limitations on the revenue source.

The City’s annual operating budget is prepared in conformity with Generally Accepted Accounting Principles (GAAP) and provides for the general operation of the City. The modified accrual basis of accounting is used for governmental fund types and the accrual basis of accounting is used for proprietary fund types. The City Manager is authorized to transfer budgeted amounts between departments to ensure adequate and proper standards of service. Budgetary revisions, which increase the combined appropriations in individual funds, must be approved by the City Council. The budgetary level of control is at the departmental level.

Budgets for Governmental Funds are adopted on a basis consistent with GAAP. The budgetary basis of accounting is the same as the basis of accounting for auditing purposes. The City does not budget for all component units that are accounted for in the Annual Comprehensive Financial Report (ACFR). __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 22
Financial Structure
City funds are classified into three broad categories:

Capital Improvement Program
Each year, the City Council adopts a Capital Improvement Program (CIP), which identifies all of the major projects to be undertaken to improve facilities and infrastructure within the city. During the fiscal year, a separate CIP document that reflects the current year program and proposes a program of prioritized projects for the next five years is prepared.

Department Heads submit all proposed projects for their department in the foreseeable future, along with their best cost-estimate. The request includes the year a project will commence, any funding sources that may be available with either future sources or ones which might have been previously designated, justification for the project, and on-going costs expected to occur after the project has been completed.

The CIP budget team then compiles the information and presents a draft CIP program to the City Council.

Projects are prioritized based on City Council and staff input. Additional projects may be approved during the year by City Council action.

Capital projects may be funded from a variety of funds, with most projects funded from restricted funds.

Allocated Costs
As part of the City’s effort to incorporate stronger cost accounting controls and methods, the cost of operating certain departments is allocated to user departments. This process is used to fund those departments that provide inter-departmental services. This allows these departments to operate in a manner similar to an Internal Service Fund.

Allocated departments include fleet maintenance and replacement, insurance costs and workers’ compensation. Fleet maintenance is budgeted based on a three-year average of the department’s actual service usage and allocated based on actuals. Insurance and worker’s compensation are based on projections from the California Joint Powers Insurance Authority (CJPIA). Vehicle replacement is budgeted based on the vehicle or equipment’s replacement cost divided by the life of the asset.

Governmental
• Include activities usually
associated with typical or
local government
operations.
• Ex. General Fund, Special
Revenue, Debt Service,
and Capital Improvement
Projects
Proprietary
• Financed and operated in a
manner similar to private
business enterprises,
where the intent is to
recover the cost of
providing goods and
services from user charges.

Fiduciary Funds
• Utilized in situations where
the government is acting in
a fiduciary capacity as a
trustee or agent.
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City of West Covina FY 2023-24 Proposed Budget Page 23
Overview of City Funds
A number of different funds are utilized to account for the City, the Successor Agency to the Former Redevelopment Agency, and the West Covina Housing Authority financial resources. Funds are classified into the following fund types:
▪ General Fund
▪ Debt Service
▪ Capital Projects
▪ Special Revenue
▪ Internal Services
▪ Proprietary
▪ Private Purpose Trust
The City has established multiple funds, under each fund type, to assist in accounting and record keeping for the City and outside agencies. The following funds are budgeted (appropriated) each year.

General Fund (Fund 110)
The General Fund is the City’s largest single fund type and is used to account for unrestricted revenues.

The City’s General Fund is the main operating fund for non-restricted revenues, such as general taxes and fees. Appropriations may be made by the General Fund for City activities. This fund is used to account for basic City services such as police, fire, recreation, building, planning, and general administration.

Within the General Fund, the City maintains non-spendable (not available) and unassigned (available) reserves that represent the unappropriated fund balance.

Debt Service Fund (Fund 300)
The City has established one Debt Service Fund to accumulate assets for the repayment of City long-term debt, which includes outstanding bonds, notes, capital leases and related costs. Funding is accumulated from interest income, developer reimbursements, and transfers from the General Fund and the Successor Agency.

Capital Project Funds
Capital Projects (Fund 160)
The City Council established the fund to serve as the source of capital funding for CIP projects which include long-term improvement programs not accounted for in other funds.

Construction Tax (Fund 161)
The Construction Tax Fund receives monies from developers based on the construction of dwelling units in the City. These funds are then used to purchase or construct public facilities, such as street reconstruction, traffic signal modifications, curb and gutter replacements and rehabilitation of park structures and equipment.

Information Technology (Fund 162)
The funds paid into this fund are to be used for information technology capital outlay projects. __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 24
Overview of City Funds
Development Impact Fees (Fund 16x)
The City receives one-time fees on new development to be used to cover costs of capital equipment and infrastructure required to serve new growth. The following funds have been established:
▪ Fund 164 – Police Impact Fees
▪ Fund 165 – Fire Impact Fees
▪ Fund 166 – Park Impact Fees
▪ Fund 167 – City Administrative Impact Fees
▪ Fund 168 – Public Works Impact Fees
Park Acquisition (Fund 169)
The funds paid into this fund are to be utilized for new parkland acquisition and the development of new parkland.

Park Dedication Fees (Fund 17x)
The City receives fees from developers to fund recreation facilities. The City has been divided into eight park districts for the purposes of collecting revenue. These funds are used for qualified recreational purposes throughout the City. The following Districts have been established:
▪ Fund 170 – Park District “A” Del Norte Park
▪ Fund 171 – Park District “B” Palm View Park
▪ Fund 172 – Park District “C” Orangewood Park
▪ Fund 173 – Park District “D” Walmerado Park
▪ Fund 174 – Park District “E” Cortez Park
▪ Fund 175 – Park District “F” Galster Wilderness Park
▪ Fund 176 – Park District “G” Shadow Oak Park
▪ Fund 177 – Park District “H” Friendship Park
ARPA Local Recovery Funds (Fund 179)
This Special Revenue Fund accounts for the grant funds received from the American Rescue Plan Act.

Future Street Improvements (Fund 180)
This fund accounts for monies paid in-lieu of street rehabilitation improvements.

Special Revenue Funds
Asset Seizure (Funds 116, 117 and 118)
Asset Seizure revenues are received based on the City’s participation in drug-related asset seizures. Funds are received from federal (Department of Justice and Department of Treasury) and state agencies. These funds are restricted to uses that enhance the police department’s activities.

Air Quality Improvement Trust (Fund 119)
In 1991-1992, the state passed AB 2766, the State’s Air Quality Improvement Trust Fund. An increase in __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 25
Overview of City Funds
motor vehicle license fees collected by the State of California supports this state fund. The City receives a portion of the fees to enhance the City’s clean air efforts.

Proposition A Discretionary (Fund 120)
The city applies to Los Angeles County Metro Transportation for a Proposition A Discretionary Fund grant.

The funds are to be used to improve service or to coordinate transportation services.

Proposition A (Fund 121)
Under Proposition A, the City receives a portion of the ½ cent sales tax levied in Los Angeles County to provide transportation-related programs and projects. For years the City has sold its Proposition A funds to other cities in exchange for non-restricted General Fund dollars.

Proposition C (Fund 122)
Under Proposition C, the City receives a portion of an additional ½ cent sales tax approved for transportation-related programs in Los Angeles County. The funds may be used for certain capital projects or transportation projects similar to those allowed under Proposition A. Projects include street rehabilitation and reconstruction, traffic monitoring systems, congestion management and planning, bus shelter maintenance, Park-and-Ride lots, the City’s shuttle and Dial-A-Ride services and recreational transit services.

Gas Tax (Fund 124)
This fund accounts for State Gas Tax monies received under various state laws. The funds are used to fund the City’s street maintenance program. Activities include ongoing minor street repairs, upgrades of traffic signals, replacement and installation of new traffic signs and street painting. Programs are administered through the Community Development and Public Services Departments.

Police Donations (Fund 127)
This fund accounts for donations received from various private donors to be used on expenditures related to various police programs.

Transportation Development Act (Fund 128)
Transportation Development Act funds are received throughout the County and may only be used for specific transportation development purposes. These funds are generally used by the City for sidewalk rehabilitation and construction, and the long-term transportation planning efforts within the City.

AB 939 (Fund 129)
This fund accounts for revenues and expenditures of programs implemented to meet the requirements of the California Integrated Waste Management Act of 1989 (AB 939). Revenues are generated through a waste management fee. Programs funded include the development and implementation of a solid waste reduction and recycling project, household hazardous waste disposal project, and solid waste management activities.
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City of West Covina FY 2023-24 Proposed Budget Page 26
Overview of City Funds
Bureau of Justice Assistance (Fund 130)
This fund accounts for grant revenue provided by the federal Bureau of Justice Assistance (BJA), within the U.S. Department of Justice (DOJ). The Edward Byrne Memorial Justice Assistance Grant (JAG) Program grant funds must be used to hire additional personnel and/or purchase equipment, supplies, contractual support, training, technical assistance, and information systems for criminal justice.

Community Development Block Grant (Fund 131)
This fund accounts for activities of the Community Development Block Grant received from the U.S.

Department of Housing and Urban Development, including monies received from this agency as part of the federal stimulus program.

Alcohol Beverage Control (ABC) Grant (Fund 138)
This fund accounts for grant revenue provided by the State of California, Department of Alcohol Beverage Control (ABC). This grant funds a minor decoy, shoulder tap programs and conduct informed merchants preventing Alcohol-Related Crime Tendencies (IMPACT) inspections. These programs target both ABC licensed premises and individuals who furnish alcohol beverages to the underage operators.

Surface Transportation Program (STP) Local (Fund 140)
This fund accounts for federal money received for projects to preserve and improve the conditions and performance on any Federal-aid highway, bridge and tunnel projects on any public road, pedestrian and bicycle infrastructure, and transit capital projects. Caltrans and the Federal Highway Administration must approve projects.

LA County Park Bond (Fund 143 & 210)
These funds account for grant money received through the Los Angeles County Regional Park and Open Space District Grant for projects to improve and rehabilitate parks, recreational facilities, trails, and open space lands.

Waste Management Enforcement Grant (Fund 145)
This fund accounts for the money received from the State of California to help support the local enforcement agent who monitors the local closed landfill.

Senior Meals Program (Fund 146)
This program provides meals to low-income seniors with funding from the United States Department of Agriculture and Area Agency on Aging. The program also receives donations from seniors for the meals served.

Used Oil Block Grant (Fund 149)
The California Integrated Waste Management Board (CIWMB) provides grant funds to cities to promote used motor oil recycling.
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City of West Covina FY 2023-24 Proposed Budget Page 27
Overview of City Funds
Inmate Welfare (Fund 150)
This fund accounts for any money, refund, rebate or commission received from a telephone call from inmates while incarcerated to meet the requirements of California Penal Code: Part 3; Title 4; Chapter 1; Section 4025. The monies are to be expended for the benefit, education, and welfare of inmates confined within the jail. Any funds that are not needed for the welfare of the inmates may be expended for the maintenance of the jail facilities.

Public Safety Augmentation (Fund 153)
This fund accounts for the permanent extension of the sales tax by ½ cent guaranteed under Proposition 172. These revenues are restricted to the enhancement of public safety services. Revenue is allocated based on each qualified county’s proportionate share of statewide taxable sales.

COPS/SLESF (Fund 155)
This fund accounts for grant revenue provided by the state to support Community Oriented Policing programs. Funds must be spent on front-line law enforcement services.

USDOJ COVID (Fund 156)
This fund accounts for grant revenue provided by the U.S. Department of Justice (DOJ) The Coronavirus Emergency Supplemental Funding (CESF) grant. Funds must be used for overtime, supplies, and services that are involved in the response to the coronavirus pandemic.

Beverage Container Recycling Grant (Fund 158)
The Beverage Container Recycling Grant provides funds derived from consumer deposits on beverage containers. These funds are to be used for beverage container recycling and litter cleanup activities.

Summer Meals Program (Fund 159)
This fund comes from the Food and Nutrition Service (FNS) of the United States Department of Agriculture, which provides a free lunch to children on weekdays during the summer months.

Maintenance District Funds (Fund 18x)
The City levies special benefit assessments and property taxes upon property within defined districts.

Through the Los Angeles County Tax Collector, assessments are placed on the property owner’s annual tax bill. These funds are used to maintain and improve the open spaces within the districts by providing landscape maintenance. Assessment districts currently established in the City include:
▪ Maintenance District #1 (Fund 181)
▪ Maintenance District #2 (Fund 182)
▪ Maintenance District #4 (Fund 184)
▪ Maintenance District #6 (Fund 186)
▪ Maintenance District #7 (Fund 187)
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City of West Covina FY 2023-24 Proposed Budget Page 28
Overview of City Funds
Coastal Sage and Scrub Community Facilities District (Fund 183) This community facilities district was formed to provide for the restoration and ongoing maintenance of sensitive environmental habitat within the development area of a former landfill, including habitat for endangered species such as the California gnatcatcher (Polioptila californica).

Citywide Maintenance District (Fund 188)
This is the City’s most significant special assessment fund. Revenue for the fund comes from annual special benefit assessments from property owners who benefit from covered improvements. The Citywide Assessment District provides the majority of funding for the City’s street lighting system and street tree program.

Sewer Maintenance (Fund 189)
This fund supports the City’s street sweeping program and maintenance of the City’s sewer system.

Business Improvement District (Fund 190)
This is an assessment district supported by six of West Covina’s automobile dealers to fund the construction, maintenance and operation of a reader board adjacent to Interstate 10.

General Plan Update (Fund 191)
This fund accounts for the General Plan and Zoning Code Update Surcharge which is designated to be used for future plan updates.

Measure W Stormwater (Fund 197)
This fund accounts for the special parcel tax on all property owners in Los Angeles County approved November 2018. This tax raises funds to pay for stormwater projects including the infrastructure and any associated programs to capture, treat and recycle rainwater.

Police Grant Funds (221)
These funds come from federal or state grants to provide funding for various public safety programs.

Charter PEG (Fund 205)
Charter Communications awarded the City a $150,000 Public Education Grant for several years. Due to changes in communications rules, no additional grant revenue is being received. The money remaining in this fund can only be used to make capital expenditures related to the City’s Public Access Channel.

OTS (Fund 207)
This fund accounts for grant revenue provided by the State of California, Office of Traffic Safety (OTS). The Traffic Records grant funds must be used to improve the reporting of traffic records, by purchasing and implementing a software solution to computerize and automate reports to the State. __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 29
Overview of City Funds
Justice Programs (OJP) (Fund 208)
This fund accounts for grant revenue provided by Office of Justice Programs (OJP), within the U.S.

Department of Justice (DOJ). Currently, the only program is The Body-Worn Camera Policy and Implementation Program to Support Law Enforcement Agencies. Program grant funds must be used to for the purchase of body-worn cameras.

Art in Public Places (Fund 212)
This fund accounts for development fees paid in lieu of acquisition and installation of approved artwork in a development, with expenditures restricted to acquisition, installation, maintenance and repair of artworks at approved sites.

Homeland Security Grant (Fund 218)
This fund accounts for grant revenue provided by the U.S. Department of Homeland Security. The Homeland Security Program (SHSP) grant funds must be used to replace and update Urban Search and Rescue equipment for technical rescue. Equipment obtained must be available under the California Disaster and Civil Defense Master Mutual Aid Agreement in consultation with various agencies.

WC Community Services Foundation (Fund 220)
This fund is used to account for the activity of the West Covina Community Services Foundation, a 501(c)(3) non-profit organization.

Measure R (Fund 224)
Under Measure R, the City receives a portion of a ½ cent sales tax levied in Los Angeles County to provide transportation related projects and programs. The City uses Measure R Funds to provide a variety of transportation services including Dial-A-Ride and the West Covina Shuttle (a fixed route system).

CDBG – Measure R (Fund 225)
This fund accounts for grant revenue provided by U.S. Department of Housing and Urban Development.

Community Development Block Grant Coronavirus (CDBG-CV) funds must be used to prevent, prepare for, and respond to the coronavirus (COVID-19).

Taskforce for Regional Auto Theft Prevention (TRAP) Grant (Fund 233) A regional law enforcement taskforce known as TRAP is funded through vehicle registration fees pursuant to Vehicle Code section 9250.14 (SB-2139). The primary mission of TRAP is to combat auto thefts and spearhead major investigations related to vehicle thefts throughout the Southern California regions.

Officer Wellness & Mental Health (Fund 234)
This fund accounts for the Officer Wellness and Mental Health grant, which is funded under Assembly Bill 178, Chapter 45, Statutes of 2022, Item 5227-121-0001 and administered by the Board of State and Community Corrections.
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City of West Covina FY 2023-24 Proposed Budget Page 30
Overview of City Funds
Measure M (Fund 235)
Under Measure M, the City receives a portion of a ½ cent sales tax levied in Los Angeles County to provide transportation related projects and programs. The City uses Measure M Funds for certain capital projects or transportation projects such as street rehabilitation and reconstruction, traffic monitoring systems, and congestion management and planning.

Measure A (Fund 236)
Under Measure A, the City receives a portion of a 1.5 cent per square foot parcel tax levied in Los Angeles County to help fund new parks and maintain existing ones. The City uses Measure A Funds for certain capital projects related to parks, such as rebuilding restrooms, updating park parking lots, and the purchase of new playground equipment.

SB1 – Road Maintenance Rehab (Fund 237)
Senate Bill (SB) 1, known as the Road Repair and Accountability Act of 2017, increased per gallon fuel excise taxes, increased diesel fuel sales taxes and vehicle registration fees, and provides for inflationary adjustments to tax rates in future years, to address basic road maintenance, rehabilitation and critical safety needs on both state highways and local streets. The City uses SB1 funding for street improvements such as residential road rehabilitation.

Law Enforcement Tobacco Grant (Fund 238)
This fund accounts for grant revenue provided by the State of California under Proposition 56. Proposition 56 is the California Healthcare, Research and Prevention Tobacco Tax Act, which raised the tax on cigarettes and other tobacco products. Law Enforcement Tobacco grant funds must be used to fund the salary, benefits, and some overtime for a new “Tobacco” School Resource Officer (SRO) position for an estimated two years.

CA Bureau of Sate Community Corrections (Fund 239)
This fund accounts for grant revenue provided by California Board of State and Community Corrections (BSCC). This grant provides funds for Jailers to attend State approved training for handling inmates with mental health issues.

Measure H (Fund 240)
This fund accounts for funding received and expenditures related to preventing and combat homelessness.

Accessibility Compliance Fund (Fund 241)
Pursuant to Government Code 4467 (b), the moneys in this fund shall be used for increased certified access specialist (CASp) training and certification within the City and to facilitate compliance with construction-related accessibility requirements, to include providing financial assistance to small businesses for construction of physical accessibility improvements. The highest priority shall be given to the training and retention of certified access specialists to meet the needs of the public in the City as provided in Section 55.53 of the Civil Code.
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City of West Covina FY 2023-24 Proposed Budget Page 31
Overview of City Funds
Sportsplex (Fund 242)
Thisfund accounts for activity at the West Covina Sportsplex, a recreation facility which amenities include softball fields, a pavilion, playgrounds, and restaurants.

West Covina Housing Authority (Fund 820)
Under ABX1 26, the housing functions were transferred to the West Covina Housing Authority with the adoption of Resolution No. 2012-11 by the West Covina City Council on January 17, 2012. Accordingly, all rights, powers, duties and obligations related to the housing functions have been assumed by the Housing Authority and it may enforce affordability covenants and perform related activities pursuant to the applicable provisions of the Community Redevelopment Law.

ABX1 26 provides that the non-cash housing assets and obligations of dissolving redevelopment agencies ("RDAs") do not pass to the Successor Agencies formed to wind-down each RDA, but rather to the Housing Successor Agency. As such, decisions regarding such housing assets and obligations are not subject to approval by the Oversight Board of the Successor Agency.

This fund will accumulate loan repayments from homeowners and multi-family housing developers per agreements that were put in place using low- and moderate-income housing funds of the former Redevelopment Agency. Those funds, along with repayment of the Supplemental Educational Revenue Augmentation Fund loans that were previously made by the housing fund of the former Redevelopment Agency, will be used to continue to provide low- and moderate-income housing programs in compliance with state law regarding affordable housing.

Internal Service Funds
Insurance - General and Auto Liability (Fund 361)
Funding for general/auto liability claims, uninsured losses and insurance premiums is provided through a charge on all operating departments based on prior year claims expense.

Insurance - Workers’ Compensation (Fund 363)
Funding for workers’ compensation is derived from a percentage charge of all salaries with different rates levied for the various employee categories.

Fleet Management (Fund 365)
The Maintenance Division of the Public Works Department operates the fleet management function for the City which oversees the repair and disposal of City vehicles and heavy equipment. Revenue for the fleet management fund is generated through charges to operating departments. Each department that operates assigned vehicles is charged based on the departmental usage of the vehicles. Fleet management costs are reflected in each department’s line-item budget. __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 32
Overview of City Funds
Vehicle Replacement (Fund 367)
This fund accounts for the replacement of vehicles to update the fleet and save on maintenance costs.

Retirement Health Savings Plan (368)
This fund accounts for the set-aside lump sum benefits for retiring employees.

Other Post Employment Benefit Plan (369)
This fund accounts for benefits other than pensions for retiring employees. The fund will be used to pay down our Other Post Employment Benefits (OPEB) liability.

Enterprise Funds
Police Computer Service Group (Fund 375)
This fund accounts for the computer services provided by the Police Department to other public safety agencies for a fee. The programs are marketed to both public and private agencies. The program also provides these products and services to the West Covina Police Department.

Health Department (Fund 376)
This is a new fund for the municipal health department which includes communicable disease prevention, emergency preparedness, environmental health, vital statistics, education, and public health nurse services.

Successor Agency
Successor Agency Redevelopment Obligation Retirement (Fund 810) The City’s Redevelopment Agency was dissolved as a result of the passage of ABX1 26, and the Successor Agency was subsequently created for the purpose of winding down the affairs of the former Redevelopment Agency. The responsibilities of the Successor Agency are to (1) continue to make payments on the outstanding debt of the former Redevelopment Agency for items that are deemed to be “enforceable obligations”, and (2) wind down the activities of the Redevelopment Agency through the sale and disposition of assets and properties. The Successor Agency will receive allocations of property tax increment in amounts determined by the State Department of Finance (DOF) and deposited into the Redevelopment Property Tax Trust Fund (RPTTF) by the county. Those RPTTF allocations will then be used to pay the enforceable obligations.

Successor Agency Administration (Fund 815)
This fund is for all allowable administrative expenses of the Successor Agency, including salaries and benefits, legal costs, appraisals, consultants, and other administrative and overhead charges as well as support costs incurred for the Oversight Board. The Successor Agency receives an annual amount equal to 3% of the RPTTF allocation approved for payment of enforceable obligations. __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 33
Overview of City Funds
CFD Debt Service (Fund 853)
This fund was established as part of the Fashion Plaza Expansion Project of the former Redevelopment Agency for issuing bonds to assist in the expansion of the leasable square footage and parking facilities of a regional shopping mall. The fund collects revenues from a special tax assessment on the property, as well as sales and property tax increment revenues generated on the property. Those revenues are used to service the principal and interest payments, and related costs of the outstanding bonds. __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 34
Fund Matrix by Department
Fund
City
Administration Police Fire
Community
Development
Public
Services
General Fund
PPPPP
State & Federal Asset Forfeitures
P
Air Quality Improvement Trust P
Proposition "A" & "C"
PP
State Gas Tax
PPP
Police Donations
P
Transportation Development Act
P
AB 939
PP
Community Development Block Grant
PPPP
Surface Transportation Program Local
P
LA County Park Bond
PP
Waste Mgt Enforcement - Grant
P
Senior Meals Program
P
Used Oil Block Grant P
Inmate Welfare
P
Public Safety Augmentation
P
Comm. Oriented Policing Services (COPS)
P
Beverage Container Recycling Grant P
Summer Meals Program
P
Maintenance Districts #1, #2, #4, #6, #7
PP
Coastal Sage Scrub Comm. Facilities District
PP
Citywide Maintenance District
PP
Sewer Maintenance
PPP
Auto Plaza Improvement District
P
Charter PEG
P
Art In Public Places
P
WC Community Services Foundation
PPPP
Police and Law Enforcement Grants
P
Taskforce for Reg. Autotheft Prev. Grant
P
Measure A, M, & R
PP
Senate Bill 1 - Road Maintenance Rehab
P
West Covina Housing Authority
PP
Capital Projects
PPPP
Construction Tax
PP
Information Technology
P
Police Impact Fees
P
Fire Impact Fees
P
Park Impact Fees
PP
City Administrative Impact Fees
P
Public Works Impact Fees
P
Park Acquisition
PP
Park Dedication Fees "A" - " H"
PP
Debt Service - City
P
General & Auto Liability & Workers' Comp.

P
Fleet Mgmt. & Vehicle Replacement P
Retirement Health Savings Plan
P
Police Computer Service Group
P
Redevelopment Obligation Retirement
P
Successor Agency Administration
P
Community Facilities District Debt Service
P
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City of West Covina FY 2023-24 Proposed Budget Page 35
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City of West Covina FY 2023-24 Proposed Budget Page 36
City Profile
History Of West Covina
The City of West Covina was incorporated in 1923 to prevent the City of Covina from establishing a sewage farm within the current city boundaries. The 507 residents of the area were mostly citizens who banded together to maintain local control of their land and were more interested in preventing the establishment of a sewage facility than in creating a city.

Walnut groves and orange groves continued to flourish during the following decades. The population in 1930 was 769 and blossomed to 1,549 in 1940. As a result of remarkable expansion during the post World War II building boom, West Covina became America's fastest growing city between 1950 and 1960, with the population increasing 1,000 percent from less than 5,000 to more than 50,000 citizens. The last two decades have continued to demonstrate steady growth. The number of residents expanded to a total of 109,501 as of the April 2020 Census.
1938 Today
The City of West Covina began the second half of the 20th century with exciting new developments and projects. The City Hall and Police facility were built in 1969 as the first phase of an example of a Joint Powers Authority in the County of Los Angeles. The Civic Center Joint Powers Authority, consisting of the County of Los Angeles and the City of West Covina, also completed a three-level parking structure in the Civic Center complex. The Civic Center complex includes the Los Angeles County Regional Library and the Citrus Municipal Court building and the City offices.

The first Redevelopment Agency project included a regional shopping center, the West Covina Fashion Plaza, with three major department stores and 150 shops in an air-conditioned, enclosed mall. It also included the revitalization of the older sections of the shopping center. The Fashion Plaza has provided the citizens of the San Gabriel Valley with convenient access to all shopping needs. In 1991 the mall was renovated adding a food court and additional shops, as well as the redecorating of the entire mall. The mall was renamed "The Plaza at West Covina." The Plaza opened a new 100,000 square foot wing in October 1993 featuring 50 new stores including a new Robinson's-May and interior renovation throughout The Plaza.

The Redevelopment Agency's efforts have also resulted in several major office buildings in the City, such as "The Lakes," in addition to two new community shopping centers, freestanding retail developments, restaurants, residential projects, and the Auto Plaza. West Covina looks forward to additional residential and commercial development during the coming decade as it continues to serve as one of the most progressive cities in the San Gabriel Valley.
1993
Plaza West Covina
Opened
1991
Mall Renovated
1969
City Hall & Police
Facility Built
1950-1960
America's Fastest
Growing City
1923
Incorporation
Looking east on
I-10/Hwy 99 in West
Covina
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City of West Covina FY 2023-24 Proposed Budget Page 37
City Profile
Demographics
Calendar
Year
Personal
Income
(in 1,000s)
Capita
Personal
Income
Annual
Unemployment
Rate
2016 2,705,736 25,096 6.4%
2017 2,737,892 25,293 5.2%
2018 2,916,516 26,975 4.6%
2019 3,053,619 28,807 4.4%
2020 3,173,022 30,050 13.1%
2021 3,324,204 30,710 9.2%
White alone
11% Black or African
American
5%
Asian alone
30%
Native Hawaiian or
Other Pacific Islander
0%
Hispanic or
Latino
53%
American Indian
1%
Race
107 108 108 108 108 108 108 106 110 108
0 20
40 60
80 100
120
2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Thousands
Population
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City of West Covina FY 2023-24 Proposed Budget Page 38
City Profile
Top 25 Sales Tax Producers
Principal Property Taxpayers
Taxpayer
Taxable
Assessed Value Rank
Percent of Total
City Taxable
Assessed Value
Plaza West Covina LLC $ 279,285,708 1 2.10%
GREF Eastland Center LP 190,370,987 2 1.43%
Colony at the Lakes 178,554,874 3 1.34%
624 South Glendora Avenue Owner LLC 95,800,000 4 0.72%
Walnut Ridge Apartments LP 62,580,639 5 0.47%
TPA Nasch LLC 59,799,944 6 0.45%
Envision WC MB RE LLC 54,260,256 7 0.41%
Sunset Figueroa LLC ET AL 49,035,657 8 0.37%
Francisquito Avenue Fee Owner LLC 47,206,116 9 0.35%
Francisquito Avenue Fee Owner LLC 46,478,245 10 0.35%
76 Arco
Ashley
Furniture
Homestore
Audi West
Covina Azusa Arco
Best Buy Crestview
Cadillac Daimler Trust
Envision
Chrysler Dodge
Jeep Ram of
West Covina
Envision
Toyota Of
West Covina
Floor & Decor Home Depot Macys
Mercedes
Benz Of West
Covina
Norm Reeves
Honda
Performance
Ford Plug In Auto Portos Bakery Reynolds Buick Ross
Stater Bros Target Tow Industries Triples
Chevron
Walmart
Supercenter
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City of West Covina FY 2023-24 Proposed Budget Page 39
City Organizational Chart
Residents of West
Covina
City Clerk
(Elected)
City Council
(Elected)
City Manager
Assistant City Manager/
Director of Public
Services
Assistant City Manager/
Director of Community
Development
City Clerk's Office Finance
Human Resources/
Risk Management
Fire
Police
City Attorney
City Treasurer
(Elected)
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City of West Covina FY 2023-24 Proposed Budget Page 40
City Council Goals 2023
Goal setting helps an organization determine where it is going over the next year and beyond, how the organization is going to get there, and provides a path to get there, allowing for measurable achievements that confirm if we reached our goal or not. This is the City’s “Game Plan” for the future of the City. Goal setting helps the City manage public dollars and resources prudently by anticipating community needs, problems and concerns. Goals-based planning starts with focus on the organization's vision and values, then the selection of projects and programs to meet and achieve the goals. The following goals were approved by Council in February.

I. Protect Public Safety
▪ Continue to respond to the global COVID-19 pandemic.
- Administer ongoing cooperative agreements for COVID-19 testing and vaccination. ▪ Negotiate and execute interlocal equipment agreements with Cities of La Verne, Manhattan Beach, and San Gabriel for fire emergency services.
▪ Negotiate and execute regional automatic aid agreement with City of La Verne for fire emergency services.
▪ Negotiate and execute automatic aid agreement with Los Angeles County Fire Department.
▪ With due regard to General Fund fiscal impacts, respond to California Department of Public Health (CDPH) proposed regulations. Seek provisional approval from CDPH for creation of a fiscally sustainable municipal health department. Prepare a Community Health Needs Assessment, Community Health Improvement Plan and other studies as may be required by CDPH and the Public Health Accreditation Board.

Negotiate and execute agreement(s) for Health Department laboratory services. ▪ Update the City's Emergency Management Program, including Community Emergency Response Team, Emergency Operations Center Training, Citywide CERT Training including “train the trainer”, and Disaster Preparedness and Hazard Mitigation plans.
▪ Monitor, manage, and as appropriate reduce Fire Department overtime expenditures. ▪ Acquire and implement the use of Police Department body-worn cameras. ▪ Annual Police Department review intended to increase accountability and transparency. ▪ Take delivery and place in service two (2) new rescue ambulances, two (2) new fire pumper engines, and one (1) new fire ladder truck/quint
▪ Develop specifications for and put out to bid for 2026 delivery a new fire pumper engine. ▪ Work with Animal Care & Control to conduct the bi-annual canvass for pet licenses. ▪ Continue to expand Police Officer visibility in the community by promoting neighborhood events like Coffee with a Cop.
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City of West Covina FY 2023-24 Proposed Budget Page 41
City Council Goals 2023
II. Achieve Fiscal Sustainability & Financial Stability ▪ Maintain and monitor the City’s fiscal health.
- Continue to implement State Auditor's fiscal recovery and fiscal recovery plans. - Nurture local businesses and attract non-retail jobs. - Implement appropriate funding for landscape maintenance districts. - Review and update agreements for waste hauling, towing and facility use. - Update fee schedule.
- Install new financial management system.
▪ Maintain and promote employee relations.
▪ Update City Personnel Rules including use policies.
▪ Employ known principles of risk management to address action items identified in the City Risk Management Evaluation.
▪ Make changes in ways the City conducts its business ensuring the needs of the City are met.

III. Address Homeless Issues
▪ Secure external funding, including San Gabriel Valley Housing Trust and County homeless funds. ▪ Partner with area cities on a regional response to inadequacies of existing Measure H program. ▪ Expand Mental Health Services for unhoused.
▪ Increase contact between Department of Mental Health and the unhoused population in West Covina.
▪ Reduce single-day Homeless Count census from 112 to 50.

IV. A Creative & Active Community
▪ Expand the lineup of events by hosting and co-hosting events with community partners. ▪ Re-evaluate opportunities to weave the arts and local heritage into everyday life. ▪ Develop a master calendar of community and City-sponsored events. ▪ Review recreational opportunities at the equestrian center. __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 42
City Council Goals 2023
V. A Well-Planned Community
▪ Continue work on a comprehensive revision of the City's General Plan and Development Code Update.
▪ Update permit software.
▪ Implement a Rental Inspection Program.
▪ Apply the new Housing Element, currently pending State Certification. ▪ Enact the new Zoning Ordinance that went into effect January 2023. ▪ Create a Park Master Plan (long range planning tool). ▪ Establish lights on Glendora Ave and Clean-up.
▪ Update and audit Landscape Maintenance Districts.

VI. Maintain Good Intergovernmental Relations
▪ Keep regulatory compliance with changing State and Federal regulations and laws (e.g., SB 1383, SB 9, CalRecycle, Department of Toxic Substances Control, State Housing and Community Development).
▪ Pursue external partnerships and grants.
▪ Reinforce the Library’s role in the community as a civic and cultural center. ▪ Actively participate in the San Gabriel Valley Council of Governments.

VII. Expand Economic Development Opportunities
▪ Continue marketing efforts to expand and retain the business base. ▪ Work with property owners to promote development in the community. ▪ Focus efforts of the City’s Community & Economic Development Division on economic recovery and tourism through continued relationship building, research, and advocacy of development. ▪ Examine the feasibility of an enhanced infrastructure financing district (EIFD), which is designed to leverage tax increment financing from the City, and potentially the County of Los Angeles. ▪ Reinforce West Covina’s brand as a great place to live, work and play in the San Gabriel Valley. ▪ Establish a Business Improvement Association on Glendora Avenue. ▪ Approve a master plan for Plaza West Covina.
▪ Consider all options for the development of City owned parcels at the former BKK site.
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City of West Covina FY 2023-24 Proposed Budget Page 43
City Council Goals 2023
VIII. Enhance City Image & Effectiveness
▪ Bring all City facilities to standard.
- Identify potential projects for inclusion in the Capital Improvement Plan. ▪ Enhance recreational and park opportunities in the community. - Enhance communication to residents through published newsletters, the website, and social media.
- Prepare the annual "State of the City" report.
▪ Implement the City's Active Transportation Plan.
▪ Make the community more verdant.
▪ Implement the master plan of street trees.
▪ Assess and as necessary upgrade the City's sewer collection system. - Implement the annual street paving program.
- Remove trash bins from parks.
- Replace bus shelters.
- Install a reader board for Sportsplex on Azusa.
- Work with Caltrans to clean up freeway on/off ramps.
▪ Celebrate the City’s Centennial Birthday.
- Brand all City 2023 events as "Centennial".
- Host a centennial dinner at the Sportsplex on February 16, 2023. - Brand City vehicles with the centennial logo.
- Collaborate with the Historical Society for centennial celebrations. - Create centennial merchandise.
▪ Complete a precise plan for the new Fire Station #1.
▪ Repair Antique Fire Engine (at Hurst Ranch).
▪ Establish a weekly street sweeping schedule.
▪ Establish "No Overnight Parking” areas in the City.
▪ Prepare and approve a Traffic Signal Maintenance Agreement.

IX. An Accessible Community
▪ Establish a Disability Advisory Commission.
▪ Consider implementation of best practices as recommended by the U.S.

Conference of Mayors Disability Employment Working Group: Disability Employment Working Group.
▪ Review Best Practices in Disability Employment.
▪ Review City Development Codes and Current Practices on Accessible Urban Development: Good Practices of Accessible Urban Development.
▪ Establish and implement an ADA Transition Plan.
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City of West Covina FY 2023-24 Proposed Budget Page 44
FY 2020‐21
Actual
FY2021‐22
Actual
Original
Budget
FY2022‐23
Estimated
FY2022‐23
Proposed
Budget
FY2023‐24
Increase/
(Decrease)
Revenue
Property Tax       40,711,032       37,402,662       44,955,200       39,453,421       37,936,044       (7,019,156) Sales Tax       20,412,164       23,180,793       23,142,000       23,142,000       23,026,000          (116,000) Other Taxes       19,069,959       22,748,250       17,948,500       20,509,412       20,682,894        2,734,394 Charges For Service       12,852,470       16,284,586       13,737,820       14,013,275       14,424,138           686,318 Revenue From Other Agencies 12,651,593              23,506,331       13,364,791       28,021,855       11,815,985       (1,880,536) Interdept Charges         6,259,912         6,790,359         6,248,060         6,596,695         7,607,139        1,359,079 Licenses & Permits         2,389,979         4,493,925         3,633,599         5,265,921         2,886,000          (747,599) Use of Money & Property         1,349,305            108,869         1,562,040         2,649,676         2,586,240        1,024,200 Fines & Forfeitures         1,183,233            910,120         1,023,290            951,300            970,720            (52,570) Sales            758,120            916,416            645,000            635,400            647,200                2,200 Other Revenues     216,704,235         4,988,190            205,270            672,236            319,430           114,160 Capital Assets               11,250               25,564                         ‐            171,358            171,400           171,400 Fees               61,663               95,585               64,200            138,786               67,100                2,900 Revenue Total    334,414,915    141,451,649    126,529,770    142,221,334    123,140,290      (3,721,210) Expenditures
Salaries & Benefits       61,644,188       52,935,238       56,702,459       57,743,630       57,908,693        1,206,234 Materials & Services       46,155,205       41,137,867       31,570,264       33,677,494       35,722,394        3,397,130 Debt Service       15,606,004       21,220,695       20,423,944       20,431,300       16,899,697       (3,524,247) Capital Assets         4,886,879       24,826,410       15,551,515       43,128,380       13,287,432       (2,664,083) Allocated Costs         4,172,096         4,659,919         4,199,297         4,282,757         5,627,402        1,428,105 Expenditures Total    132,464,373    144,780,129    128,447,479    159,263,560    129,445,618          (156,861) City‐Wide Summary
Property
Tax
31%
Sales Tax
19%
Other
Taxes
1%
Charges For
Service
12%
Revenue From
Other Agencies
10%
Interdept Charges
6%
Licenses &
Permits
2%
Other
Revenues
3%
City‐Wide Revenue by Category
Allocated
Costs
4% Capital
Assets
10%
Materials
& Services
28% Salaries &
Benefits
45%
Debt
Service
13%
City‐Wide Expenditures by Category
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City of West Covina FY 2023-24 Proposed Budget Page 45
FY2020‐21
Actual
FY2021‐22
Actual
Original
Budget
FY2022‐23
Estimated
FY2022‐23
Proposed
Budget
FY2023‐24
Increase/
(Decrease)
Revenue
General Fund 74,181,633            82,072,395      79,749,315      82,740,030      81,768,278       2,018,963 Special Revenue 27,028,459            29,610,600      26,670,915      38,179,100      30,691,046       3,688,401 Internal Service Funds        5,426,882        5,738,769        5,517,260        5,406,911        6,412,929           895,669 Private Purpose Trust Funds 11,996,738              9,564,044      13,779,510        4,007,717        2,597,944    (11,181,566) Enterprise Fund            758,120            916,888            645,080            635,430            647,280               2,200 Debt Service    204,180,014              74,288              36,790            600,000            600,000           563,210 Capital Projects      10,906,989      13,572,190            130,900      10,774,140            540,390           409,490 Revenue Total    334,478,835    141,549,174    126,529,770    142,343,328    123,257,867      (3,603,633) Expenditures
General Fund      69,487,292      63,108,584      63,907,715      66,335,605      66,552,584       2,644,869 Special Revenue      21,245,252      26,389,530      34,262,899      54,974,492      35,328,784            (94,409) Debt Service        8,478,021      14,946,062      15,258,000      15,265,400      15,453,591           195,591 Internal Service Funds      17,169,273        6,891,841        4,877,865        7,492,811        7,172,854       2,294,989 Capital Projects        1,278,331      17,372,470        4,248,841      19,726,894        2,773,832      (1,535,009) Private Purpose Trust Funds 14,472,483            15,371,228        5,252,328        5,485,419        1,660,846      (3,591,482) Enterprise Fund            475,671            719,911            639,831            224,339            685,998             46,167 Expenditures Total    132,606,322    144,799,625    128,447,479    169,504,960    129,628,489            (39,284) City‐Wide Summary by Fund Type
General
Fund
66%
Special
Revenue
25%
Internal
Service Funds
5%
Private Purpose
Trust Funds
2%
Enterprise
Fund…
Debt
Service
1%
Capital Projects
0%
City‐Wide Revenue by Fund
General
Fund
51%
Total
Special
Revenue
27%
Total
Debt
Service…
Internal
Service Funds
6%
Capital
Projects
2%
Private Purpose Trust Funds
1%
Enterprise
Fund…
City‐Wide Expenditures by Fund
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City of West Covina FY 2023-24 Proposed Budget Page 46
Summary of All Funds
Estimated
Fund
Balance
07/01/2023
Estimated
2023‐2024
Revenue
Projected
2023‐2024
Expenditures
Tranfers In
(Out)
Projected
2023‐2024
Surplus
(Deficit)
Projected
Fund
Balance
06/30/2024
General Fund
110 General Fund        20,093,120      81,768,278          66,552,584    (15,039,613)        176,081      20,269,201 Special Revenue Funds
116 State Asset Forfeiture              281,616                1,610               100,000                        ‐         (98,390)            183,226 117 Equitable Sharing‐USDOJ          4,811,542              31,380            1,994,339                        ‐   (1,962,959)         2,848,583 118 Equitable Sharing‐Treasury              480,718                         ‐               480,700                        ‐      (480,700)                      18 119 Air Quality Improvement Trust              146,370            139,900               226,400                        ‐         (86,500)              59,870 120 Prop A Discretionary              349,751            331,730               100,000                        ‐        231,730            581,481 121 Prop A              126,053         3,134,409            3,049,440                        ‐          84,969            211,022 122 Prop C          2,003,884         2,622,885            2,723,141                        ‐      (100,256)         1,903,628 124 Gasoline Tax              741,423         3,107,904            3,611,991                        ‐      (504,087)            237,336 127 Police Donations                31,894                1,370                    2,000                        ‐              (630)              31,264 128 Transportation Development Act                        10              70,000                  70,000                        ‐ ‐                                          10 129 AB 939          1,271,825            304,540                  84,715                        ‐        219,825         1,491,650 131 Community Dev. Block Grant                           ‐            291,511               291,511                        ‐ ‐                                             ‐ 143 LA County Park Bond                           ‐              20,200                  20,200                        ‐ ‐                                             ‐ 145 Waste Mgt Enforcement Grant              879,354              22,239               115,700                        ‐         (93,461)            785,893 146 Senior Meals Program                  2,187            322,700               322,312                        ‐                388                2,575 149 Used Oil Block Grant                  7,691              16,600                  14,710                        ‐            1,890                9,581 150 Inmate Welfare                10,040                1,500                    1,500                        ‐ ‐                                  10,040 153 Public Safety Augmentation              802,510            857,840            1,033,045                        ‐      (175,205)            627,305 155 COPS/SLESF                59,803            273,480               270,650                        ‐            2,830              62,633 158 CRV Recycling Grant              120,589              28,000                  28,000                        ‐ ‐                                120,589 181 Maintenance District #1          3,752,720            717,100               616,012                        ‐        101,088         3,853,808 182 Maintenance District #2              981,470            257,050               457,072                        ‐      (200,022)            781,448 183 WC CSS CFD              470,563            103,050               103,050                        ‐ ‐                                470,563 184 Maintenance District #4          2,186,547         1,031,350            1,607,997                        ‐      (576,647)         1,609,900 186 Maintenance District #6              275,169            160,280               324,946                        ‐      (164,666)            110,503 187 Maintenance District #7              403,355            179,350               311,866                        ‐      (132,516)            270,839 188 Citywide Maintenance District              699,612         1,877,020            2,241,964                        ‐      (364,944)            334,668 189 Sewer Maintenance          8,463,595         4,352,200            2,310,834                        ‐    2,041,366      10,504,961 190 Auto Plaza Improvement District (37,744)                           102,370                  63,520                        ‐          38,850                1,106 191 General Plan Update          1,045,663            302,500               500,000                        ‐      (197,500)            848,163 197 Measure W Stormwater          2,372,326         1,381,520               790,200                        ‐        591,320         2,963,646 205 PEG Fund                13,039                      70                             ‐                        ‐                  70              13,109 __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 47
Summary of All Funds
Estimated
Fund
Balance
07/01/2023
Estimated
2023‐2024
Revenue
Projected
2023‐2024
Expenditures
Tranfers In
(Out)
Projected
2023‐2024
Surplus
(Deficit)
Projected
Fund
Balance
06/30/2024
208 Justice Programs (OJP)                           ‐            100,000                ‐ 100,000                         ‐                                             ‐ 212 Art In Public Places              498,887                3,750                             ‐                        ‐            3,750            502,637 218 Homeland Security Grant                           ‐            117,577               117,577                        ‐ ‐                                             ‐ 220 WC Community Svcs Foundation 207,043                          141,900               272,300                        ‐      (130,400)              76,643 224 Measure R          3,256,877         1,995,986            1,429,512                        ‐        566,474         3,823,351 232 Non‐Federal Grants                51,701            500,000               500,000                        ‐ ‐                                  51,701 233 Taskforce Reg. Autotheft Prev.                20,837            215,000               209,968                        ‐            5,032              25,869 234 Officer Wellness & Mental Health 65,294                                         ‐                  65,294                        ‐         (65,294)                         ‐ 235 Measure M          5,310,388         2,277,254            2,732,810                        ‐      (455,556)         4,854,832 237 SB1 ‐ Road Maintenance Rehab 1,950,634                   2,742,311            4,100,000           567,200      (790,489)         1,160,145 240 Measure H              199,281                         ‐                  50,000                        ‐         (50,000)            149,281 241 CASP Certification & Training              130,177              22,610                             ‐                        ‐          22,610            152,787 242 Sportsplex                         (0)            287,600               905,363           617,763 ‐                                           (0) 820 Successor Housing Agency        22,247,180              72,000               978,145                        ‐      (906,145)      21,341,035 TOTAL SPECIAL REVENUE FUNDS 66,691,874              30,519,646          35,328,784        1,184,963   (3,624,175)      63,067,699 Capital Project Funds
160 Capital Projects          1,499,523                         ‐            1,030,000                        ‐   (1,030,000)            469,523 161 Construction Tax              237,534                4,020                  20,000                        ‐         (15,980)            221,554 162 Information Technology                  3,035            377,100               323,833                        ‐          53,267              56,302 164 Police Facilities Dev. Impact Fees 88,965                              24,000                             ‐                        ‐          24,000            112,965 165 Fire Facilities Dev. Impact Fees                68,298              27,200                             ‐                        ‐          27,200              95,498 166 Park Facilities Dev. Impact Fees              173,176              65,000                  99,999                        ‐         (34,999)            138,177 167 Admin. Facilities Dev. Impact Fees 41,112                                4,100                             ‐                        ‐            4,100              45,212 168 PW Facilities Dev. Impact Fees                19,172                1,800                             ‐                        ‐            1,800              20,972 169 Park Acquisition Fund          2,080,774              25,140                             ‐                        ‐          25,140         2,105,914 170 PDF A ‐ Del Norte          1,381,285                         ‐            1,300,000                        ‐   (1,300,000)              81,285 171 PDF B Palm View          1,668,231                         ‐                             ‐                        ‐ ‐                             1,668,231 172 PDF C Orangewood ‐ Ca              698,726                7,200                             ‐                        ‐            7,200            705,926 173 PDF D Walmerado‐Cam.              112,964                1,160                             ‐                        ‐            1,160            114,124 174 PDF E ‐ Cortez                46,297                    100                             ‐                        ‐                100              46,397 175 PDF F ‐ Gal‐Wogrov‐Cam              314,557                3,570                             ‐                        ‐            3,570            318,127 180 Future Street Improvements              256,814            171,400               171,400                        ‐ ‐                                256,814 __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 48
Summary of All Funds
Estimated
Fund
Balance
07/01/2023
Estimated
2023‐2024
Revenue
Projected
2023‐2024
Expenditures
Tranfers In
(Out)
Projected
2023‐2024
Surplus
(Deficit)
Projected
Fund
Balance
06/30/2024
Debt Service Fund
300 Debt Service ‐ City        20,692,222            600,000          15,453,591     15,446,291        592,700      21,284,922 Internal Service Funds
361 Self Insurance General/Auto Liab 31,700                         3,127,700            3,127,700                        ‐ ‐                                  31,700 363 Self‐Insurance Workers' Comp 1,204,420                   1,497,039            2,054,954                        ‐      (557,915)            646,505 365 Fleet Management              240,506         1,786,200            1,786,200                        ‐ ‐                                240,506 367 Vehicle Replacement              213,108                         ‐               200,000                        ‐      (200,000)              13,108 368 Retirement Health Savings Plan 344,325                              1,990 4000 0 (2,010)                       342,315 369 Other Post Employment Benefits 1,787,000                                   ‐                             ‐                        ‐ ‐                             1,787,000 Enterprise Funds
375 Police Enterprise              449,420            647,280               685,998                        ‐         (38,718)            410,702 Private Purpose Trust Funds
810 Redevelopment Obligation Ret. 5,075,846                   2,597,944            1,570,608      (1,681,880)      (654,544)         4,421,303 811 Successor Agency Merged DS (2,045,985)                                  ‐                             ‐                        ‐ ‐                           (2,045,985) 815 Successor Agency Admin.                           ‐                         ‐                  90,238             90,238 ‐                                             ‐ 853 CFD Debt Service          6,395,586                         ‐                             ‐                        ‐ ‐                             6,395,586 TOTAL PRIVATE PURPOSE TRUST FUND 9,425,447                   2,597,944            1,660,846      (1,591,642)      (654,544)         8,770,904 GRAND TOTAL      129,863,605    123,257,867        129,799,889                        ‐   (6,542,022)    123,321,583 __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 49
Fund Balance
FYE'18 FYE'19 FYE'20 FYE'21 Actual FYE'22 Actual FYE'23 Est FYE'24 Audited
6/30/2018
Audited
6/30/2019
Audited
6/30/2020
Audited
6/30/2021
Audited
6/30/2022
Estimated
6/30/2023
Projected
06/30/2024
General Fund
Nonspendable 9,952,978           8,976,583      7,086,958        4,009,651        3,380,136        3,007,802        3,007,802 Restricted                       ‐                      ‐              7,650                9,440                8,287              10,000             12,000 Assigned 320,200                   ‐                      320,200                         ‐                         ‐                         ‐                        ‐ Unassigned 11,979,653        9,884,913    12,580,716      21,468,986      20,770,457      17,075,319      17,249,400 Total General Fund 22,252,831      19,181,696    19,675,324      25,488,077      24,158,880      20,093,120     20,269,201 Percent Change 5% ‐14% 3% 30% ‐5% ‐17% ‐16%
All other governmental funds:

Nonspendable 110,833 99,167 ‐ 82,420 ‐ 11,989 ‐ Restricted 49,600,866 57,840,755 64,044,695 92,198,163 100,732,082 100,578,397 90,340,119 Assigned 2,004,895 1,107,138 1,786,815 9,687,492 6,601,977 6,601,977 469,523 Unassigned (710,218) (692,305) (1,158,958) (228,169) (164,865) ‐ (165,674) Total Other Funds 51,006,376 58,354,755 64,754,972 101,657,486 107,181,183 107,014,700 90,809,642 Percent Change ‐1% 14% 11% 57% 5% 0% ‐15%
Grand Total 73,259,207 77,536,451 84,430,296 127,145,563 131,340,063 127,107,820 111,078,843 Percent Change 1% 6% 9% 51% 3% ‐3% ‐15%
‐
‐
‐
‐
General Fund Fund Balance is expected to
be level next fiscal year.

The City will be utilizing special revenue
and CIP funds to invest in its infrastucture
and facilities bringing down fund balances
in other governmental funds.

The City's Fund Balance policy requires a minimum unassigned fund balance of at least 17% of General Fund operating expenditures. At the end of the fiscal year, the annual excess revenue over expenditures in the General Fund is allocated as follows: 25% stays in General Fund reserves, 50% is transferred to the Capital Projects Fund, and 25% goes to pay down Other Post Employment Benefits (OPEB) liability. If the reserve level ever falls below 17%, the City must amend this policy with a plan to rebuild it within three years.

The term “Fund Balance” is used to describe the difference between assets (what is owned) and liabilities (what is owed) reported within a fund. The City has five components to its fund balance:

Summary of Major
The City issued pension obligation bonds in
2020 lowering the City's UAL pension
payments and increasing its General Fund
Balance end of FY 2021.

The City received $19M in federal ARPA
funds between FYE 2021 and FYE 2022.

Nonspendable
Inherently
nonspendable
Restricted
Externally
enforceable
limitations on
use
Committed
Self‐imposed
limitations on
use
Assigned
Limitation
resulting from
intended use
Unassigned
Residual net
resources
$22
$19 $20
$25 $24
$20 $20
‐
5 10
15 20
25 30
FYE'18
Actual
FYE'19
Actual
FYE'20
Actual
FYE'21
Actual
FYE'22
Actual
FYE'23
Est.

FYE'24
Proposed
Millions
General Fund Fund Balance
Nonspendable Restricted Assigned Unassigned
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City of West Covina FY 2023-24 Proposed Budget Page 50
Changes in Fund Balance
Audited
Fund Balance
6/30/2022
Estimated
Fund Balance
6/30/2023
Projected
Fund Balance
06/30/2024
Projected Change
in Fund Balance
6/30/2024
General Fund
110 General Fund          24,158,879            20,093,120                20,269,201                    176,081 TOTAL GENERAL FUND          24,158,879            20,093,120                20,269,201                    176,081 Special Revenue Funds
116 State Asset Forfeiture               280,006                  281,616                     183,226                     (98,390) 117 Equitable Sharing‐USDOJ            5,652,206               4,811,542                  2,848,583               (1,962,959) 118 Equitable Sharing‐Treasury ‐                                              480,718                               18                   (480,700) 119 Air Quality Improvement Trust               589,462                  146,370                        59,870                     (86,500) 120 Prop A Discretionary               111,618                  349,751                     581,481                    231,730 121 Prop A               166,878                  126,053                     211,022                      84,969 122 Prop C            1,980,445               2,003,884                  1,903,628                   (100,256) 124 Gasoline Tax            1,405,804                  741,423                     237,336                   (504,087) 127 Police Donations                 33,176                    31,894                        31,264                          (630) 128 Transportation Development Act                         10                            10                               10                                 ‐ 129 AB 939            1,066,948               1,271,825                  1,491,650                    219,825 131 Community Dev. Block Grant                (64,937)                               ‐                                  ‐                                 ‐ 143 LA County Park Bond              (457,914)                               ‐                                  ‐                                 ‐ 145 Waste Mgt Enforcement Grant               957,087                  879,354                     785,893                     (93,461) 146 Senior Meals Program                 90,246                      2,187                          2,575                            388 149 Used Oil Block Grant                 32,159                      7,691                          9,581                        1,890 150 Inmate Welfare                    9,989                    10,040                        10,040                                 ‐ 153 Public Safety Augmentation               710,344                  802,510                     627,305                   (175,205) 155 COPS/SLESF               428,947                    59,803                        62,633                        2,830 158 CRV Recycling Grant                 95,003                  120,589                     120,589                                 ‐ 181 Maintenance District #1            3,381,449               3,752,720                  3,853,808                    101,088 182 Maintenance District #2               883,704                  981,470                     781,448                   (200,022) 183 WC CSS CFD               435,525                  470,563                     470,563                                 ‐ 184 Maintenance District #4            2,173,060               2,186,547                  1,609,900                   (576,647) 186 Maintenance District #6               277,003                  275,169                     110,503                   (164,666) 187 Maintenance District #7               386,314                  403,355                     270,839                   (132,516) __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 51
Changes in Fund Balance
Audited
Fund Balance
6/30/2022
Estimated
Fund Balance
6/30/2023
Projected
Fund Balance
06/30/2024
Projected Change
in Fund Balance
6/30/2024
188 Citywide Maintenance District 1,295,361                              699,612                     334,668                   (364,944) 189 Sewer Maintenance 9,580,414                           8,463,595                10,504,961                 2,041,366 190 Auto Plaza Improvement District (75,797)                                   (37,744)                          1,106                      38,850 191 General Plan Update 743,183                              1,045,663                     848,163                   (197,500) 197 Measure W Stormwater               863,439               2,372,326                  2,963,646                    591,320 205 PEG Fund                 12,964                    13,039                        13,109                              70 208 Justice Programs (OJP)                            ‐                               ‐                                  ‐                                 ‐ 212 Art In Public Places               506,283                  498,887                     502,637                        3,750 220 WC Community Svcs Foundation               290,669                  207,043                        76,643                   (130,400) 224 Measure R            4,034,192               3,256,877                  3,823,351                    566,474 232 Non‐Federal Grants                 51,701                    51,701                        51,701                                 ‐ 233 Taskforce Reg. Autotheft Prev.                    6,305                    20,837                        25,869                        5,032 235 Measure M            5,637,096               5,310,388                  4,854,832                   (455,556) 237 SB1 ‐ Road Maintenance Rehab            5,161,280               1,950,634                  1,160,145                   (790,489) 238 Law Enforcement Tobacco Grant              (150,734)                             (0)                                (0)                                 ‐ 240 Measure H                    4,488                  199,281                     149,281                     (50,000) 241 CASP Certification & Training               107,791                  130,177                     152,787                      22,610 242 Sportsplex                  (4,130)                             (0)                                (0)                                 ‐ 820 Successor Housing Agency          23,445,656            22,247,180                21,341,035                   (906,145) TOTAL SPECIAL REVENUE FUNDS          72,134,693            66,626,579                63,067,698               (3,558,881) Capital Project Funds
160 Capital Projects            6,601,977               1,499,523                     469,523               (1,030,000) 161 Construction Tax               253,487                  237,534                     221,554                     (15,980) 162 Information Technology               290,100                      3,035                        56,302                      53,267 164 Police Facilities Dev. Impact Fees               162,986                    88,965                     112,965                      24,000 165 Fire Facilities Dev. Impact Fees                 45,996                    68,298                        95,498                      27,200 166 Park Facilities Dev. Impact Fees               302,648                  173,176                     138,177                     (34,999) 167 Admin. Facilities Dev. Impact Fees                 27,804                    41,112                        45,212                        4,100 168 PW Facilities Dev. Impact Fees                 12,462                    19,172                        20,972                        1,800 169 Park Acquisition Fund            2,181,635               2,080,774                  2,105,914                      25,140 __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 52
Changes in Fund Balance
Audited
Fund Balance
6/30/2022
Estimated
Fund Balance
6/30/2023
Projected
Fund Balance
06/30/2024
Projected Change
in Fund Balance
6/30/2024
170 PDF A ‐ Del Norte            1,381,285               1,381,285                        81,285               (1,300,000) 171 PDF B Palm View            1,668,231               1,668,231                  1,668,231                                 ‐ 172 PDF C Orangewood ‐ Ca            1,252,401                  698,726                     705,926                        7,200 173 PDF D Walmerado‐Cam.               310,685                  112,964                     114,124                        1,160 174 PDF E ‐ Cortez                 58,725                    46,297                        46,397                            100 175 PDF F ‐ Gal‐Wogrov‐Cam               310,981                  314,557                     318,127                        3,570 180 Future Street Improvements               256,814                  256,814                     256,814                                 ‐ TOTAL CAPITAL PROJECT FUNDS          15,118,217               8,690,463                  6,457,021               (2,233,442) Debt Service Fund
300 Debt Service ‐ City          19,947,464            20,692,222                21,284,922                    592,700 TOTAL DEBT SERVICE FUND          19,947,464            20,692,222                21,284,922                    592,700 Internal Service Funds
361 Self Insurance General/Auto Liab                 17,092                    31,700                        31,700                                 ‐ 363 Self‐Insurance Workers' Comp            2,555,596               1,204,420                     646,505                   (557,915) 365 Fleet Management               236,988                  240,506                     240,506                                 ‐ 367 Vehicle Replacement                         48                  213,108                        13,108                   (200,000) 368 Retirement Health Savings Plan               346,235                  344,325                     342,315                       (2,010) TOTAL INTERNAL SERVICE FUNDS            3,155,959               2,034,059                  1,274,134                   (759,925) Enterprise Funds
375 Police Enterprise                 38,329                  449,420                     410,702                     (38,718) TOTAL ENTERPRISE FUND                 38,329                  449,420                     410,702                     (38,718) Private Purpose Trust Funds
810 Redevelopment Obligation Ret.            4,287,169               5,075,846                  4,421,303                   (654,544) 811 Successor Agency Merged DS           (2,045,985)             (2,045,985)                 (2,045,985)                                 ‐ 815 Successor Agency Admin.                            ‐                               ‐                                  ‐                                 ‐ 853 CFD Debt Service          10,237,170               6,395,586                  6,395,586                                 ‐ TOTAL PRIVATE PURPOSE TRUST FUNDS 12,478,354                         9,425,447                  8,770,904                   (654,544) GRAND TOTAL       147,031,895          128,011,311              121,534,582               (7,236,653) __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 53
Transfer Summary
Fund
FY2020‐21
Actual
FY2021‐22
Actual
Original
Budget
FY2022‐23
Estimated
FY2022‐23
Proposed
Budget
FY2023‐24
Increase/
(Decrease)
Transfer In
110         14,527,383             140,497            200,093          142,647          159,762          (40,331) 120                11,073                           ‐                         ‐                       ‐                       ‐ ‐ 131                70,270                           ‐                         ‐                       ‐                       ‐ ‐ 139                12,000                           ‐                         ‐                       ‐                       ‐ ‐ 140                24,399                28,146                         ‐                       ‐                       ‐ ‐ 143                65,973                           ‐                         ‐                       ‐                       ‐ ‐ 145           1,054,998                           ‐                         ‐            15,729                       ‐ ‐ 158                           ‐                          ‐                         ‐            26,365                      ‐ 159                  5,737                           ‐                         ‐                       ‐                       ‐ ‐ 160           3,847,001          4,725,000            800,000      2,525,000                       ‐       (800,000) 173                           ‐             316,000                         ‐          185,100                       ‐ ‐ 179           1,000,000                           ‐                         ‐                       ‐                       ‐ ‐ 180              220,000                           ‐                         ‐                       ‐                       ‐ ‐ 184                   9,000                  9,000                         ‐                       ‐                       ‐ ‐ 191              407,395                           ‐                         ‐                       ‐                       ‐ ‐ 207                14,234                         ‐ ‐
231                   3,986                           ‐                         ‐                       ‐                       ‐ ‐ 233              285,377                           ‐                         ‐                       ‐                       ‐ ‐ 234                20,295                           ‐                         ‐                       ‐                       ‐ ‐ 237           3,910,898             567,148            567,200          567,200          567,200 ‐ 238                           ‐                          ‐                         ‐            79,823                      ‐                      ‐ 240                           ‐                33,000                         ‐                       ‐                       ‐ ‐ 241                64,314                           ‐                         ‐                       ‐                       ‐ ‐ 242              106,864             754,253            180,548          696,478          617,763         437,215 300           6,723,637        14,919,857      15,410,158    15,410,158    15,446,291           36,133 361           3,966,682          1,148,243                         ‐          867,300                       ‐ ‐ 363                           ‐                           ‐                         ‐          250,000                       ‐ ‐ 367                           ‐             142,342                         ‐          714,000                       ‐ ‐ 815              926,428             247,880                         ‐          250,000          250,000         250,000 853           1,629,548             476,063                         ‐                       ‐                       ‐ ‐ 369                           ‐                         ‐      1,787,000                       ‐ ‐ Transfer In Total         38,893,258        23,521,662     17,157,999   23,516,800    17,041,016       (116,983) __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 54
Transfer Summary
Fund
FY2020‐21
Actual
FY2021‐22
Actual
Original
Budget
FY2022‐23
Estimated
FY2022‐23
Proposed
Budget
FY2023‐24
Increase/
(Decrease)
Transfer Out
110 13,408,972                 20,433,506      15,525,348    20,612,830    15,199,375       (325,973) 124 3,343,750            ‐                            ‐                          ‐                        ‐                        ‐ 133                        10                           ‐                         ‐                       ‐                       ‐ ‐ 139                       31                         ‐ ‐ 149                           ‐                           ‐                         ‐            26,365                       ‐ 160              183,496                           ‐                         ‐                       ‐                       ‐ ‐ 165              101,713                           ‐                         ‐                       ‐                       ‐ ‐ 169           1,034,796                           ‐                         ‐                       ‐                       ‐ ‐ 172                           ‐             316,000                         ‐          185,100                       ‐ ‐ 179           1,000,000                  5,786                         ‐                       ‐                       ‐ ‐ 182                   9,000                  9,000                         ‐                       ‐                       ‐ ‐ 221                        22                           ‐                         ‐                       ‐                       ‐ ‐ 237                28,146                         ‐ ‐
300      186,582,240                           ‐                        ‐                       ‐                       ‐                     ‐ 363             448,243                         ‐          867,300 ‐ 550              896,109                           ‐                         ‐                       ‐                       ‐ ‐ 810           3,931,966          2,113,270        1,432,558      1,682,558      1,681,880         249,322 811              874,779                           ‐                         ‐                       ‐                       ‐ ‐ 815                69,421             134,681            200,093          142,647          159,762          (40,331) 820                           ‐                33,000                         ‐                       ‐                       ‐ ‐ Transfer Out Total      211,436,274        23,521,662      17,157,999    23,516,800    17,041,016       (116,983) Net Transfers     (172,543,016)                          ‐                         ‐                       ‐                       ‐ Summary of Transfers
General Fund Transfers
Fund Transfer To  Transfer From  Net  Transfers
Debt Service (300)         14,014,412     (14,014,412)
SB1 (237)              567,200          (567,200)
CIP (160)                           ‐                         ‐ Sportsplex (242)              617,763          (617,763) Successor Agency (815)             159,762            159,762 Total         15,199,375             159,762     (15,039,613) In FY2022‐23, the General Fund transfers out $13,977,600 to the Debt Service Fund 300 for debt service payments and $567,200 to Fund 237 as the City's Measure of Effort (MOE) for SB1 ‐ Road Maintenance Rehab.

The Successor Agency transfers out administration costs from Fund 815 (estimated to be $159,762) to the General Fund and transfers $1,431,880 to the Debt Service Fund from Fund 810 for the 2006 Bonds Debt Service payments.

Additionally, a transfer of $617,763 from the General Fund to the Sportsplex Fund 242 has been included as a placeholder.
__________________________
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City of West Covina FY 2023-24 Proposed Budget Page 55
FY2020‐21
Actual
FY2021‐22
Actual*
Original
Budget
FY2022‐23
Estimated
FY2022‐23
Proposed
Budget
FY2023‐24
Increase/
(Decrease)
Revenue
Property Tax 29,680,553           30,687,088     28,986,300     32,514,786      32,710,100     3,723,800 Sales Tax 20,412,164           23,180,793     23,142,000     23,142,000      23,026,000       (116,000) Other Taxes 8,834,366               9,773,175       9,446,000       9,315,502        9,758,500         312,500 Charges For Service 5,603,193               8,512,897       7,578,220       6,143,780        6,328,728    (1,249,492) Revenue From Other Agencies 4,341,434               4,406,517       3,994,525       2,729,300        3,384,700       (609,825) Licenses & Permits       2,389,535        4,476,096       3,167,810       5,265,644        2,885,800       (282,010) Use of Money & Property           138,473      (1,156,960)       1,078,300       1,304,500        1,313,500         235,200 Interdept Charges       1,189,215        1,188,500       1,196,200       1,196,200        1,196,200 ‐ Fines & Forfeitures       1,183,233           910,120       1,023,290           951,300           970,720          (52,570) Other Revenues           409,468             94,168          136,670           177,017           194,030           57,360 Revenue Total     74,181,633     82,072,395     79,749,315     82,740,030     81,768,278     2,018,963 Expenditures
Salaries & Benefits     56,959,531      47,715,616     50,162,753     51,989,519      51,978,222     1,815,469 Materials & Services     10,083,560      12,762,113     11,139,165     11,656,139      11,135,920            (3,245) Allocated Costs       2,444,202        2,600,860       2,605,797       2,689,947        3,438,442         832,645 Capital Assets                        ‐             29,995                       ‐                        ‐                        ‐ ‐ Expenditures Total     69,487,292     63,108,584     63,907,715     66,335,605     66,552,584     2,644,869 Revenues Less Expenditures 4,694,341            18,963,812     15,841,600     16,404,424     15,215,694 Net Transfers       1,118,411    (20,293,009)    (15,325,255)    (20,470,183)    (15,039,613) Net Change in Fund Balance       5,812,752      (1,329,197)          516,345      (4,065,759)           176,081 Beginning Fund Balance 19,675,324           25,488,076     24,158,879     24,158,879      20,093,120 Ending Fund Balance     25,488,076     24,158,879     24,675,224     20,093,120     20,269,201 Reserve Requirement (17%) 11,812,840         10,728,459    10,864,312     11,277,053     11,313,939 General Fund Summary
*For consistency, the FY2020‐2021 Bond Transfer‐In and Payment towards Unfunded Pension Liability have been excluded. __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 56
FY2020‐21
Actual
FY2021‐22
Actual*
Original
Budget
FY2022‐23
Estimated
FY2022‐23
Proposed
Budget
FY2023‐24
Increase/
(Decrease)
Revenue
Community Development      4,448,915        8,364,008        5,606,090        7,076,700        4,769,750       (836,340) Finance            69,428             99,356             92,700             93,878           102,400             9,700 Fire      4,378,840        5,005,527        4,757,600        3,331,700        3,379,200    (1,378,400) General Revenue    64,026,366      66,233,023      66,342,325      69,773,105      70,972,500     4,630,175 Police          898,793        1,491,073        1,601,500        1,489,600        1,489,600       (111,900) Public Services          359,292           879,409        1,349,100           975,046        1,054,828       (294,272) Revenue Total    74,181,633     82,072,395     79,749,315     82,740,030     81,768,278     2,018,963 Expenditures
Administration      1,307,592        1,331,615        1,328,525        1,641,055        1,569,154         240,629 City Clerk          342,406           399,082           543,713           300,098           369,777       (173,936) Community Development      2,239,740        4,004,072        3,245,927        3,564,583        2,832,565       (413,362) Finance    15,018,726        3,528,829        3,570,631        3,577,925        3,685,801         115,170 Fire    20,430,223      20,830,973      20,544,117      21,196,537      20,880,808         336,691 Human Resources          910,874           884,616           794,097           738,776           805,967           11,870 Police    25,082,179      27,108,090      27,844,530      29,984,210      30,335,622     2,491,092 Public Services      4,155,550        5,021,307        6,036,175        5,332,421        6,072,890           36,715 Expenditures Total    69,487,292     63,108,584     63,907,715     66,335,605     66,552,584     2,644,869 Revenues Less Expenditures 4,694,341           18,963,812     15,841,600     16,404,424     15,215,694 Net Transfers      1,118,411    (20,293,009)    (15,325,255)    (20,470,183)    (15,039,613) Net Change in Fund Balance 5,812,752            (1,329,197)           516,345      (4,065,759)           176,081 Beginning Fund Balance 19,675,324          25,488,076      24,158,879      24,158,879      20,093,120 Ending Fund Balance    25,488,076     24,158,879     24,675,224     20,093,120     20,269,201 Reserve Requirement (17%) 11,812,840        10,728,459     10,864,312     11,277,053     11,313,939 General Fund Summary by Department
*For consistency, the FY2020‐2021 Bond Transfer‐In and Payment towards Unfunded Pension Liability have been excluded. __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 57
FY2020‐21
Actual
FY2021‐22
Actual
Original
Budget
FY2022‐23
Estimated
FY2022‐23
Proposed
Budget
FY2023‐24
Increase/
(Decrease)
Property Tax    29,680,553     30,687,088     28,986,300    32,514,786      32,710,100      3,723,800 Sales Tax    20,412,164     23,180,793     23,142,000    23,142,000      23,026,000        (116,000) Other Taxes       8,834,366       9,773,175       9,446,000      9,315,502        9,758,500         312,500 Charges For Service       5,603,193       8,512,897       7,578,220      6,143,780        6,328,728    (1,249,492) Revenue From Other Agencies       4,341,434       4,406,517       3,994,525      2,729,300        3,384,700        (609,825) Licenses & Permits       2,389,535       4,476,096       3,167,810      5,265,644        2,885,800        (282,010) Use of Money & Property          138,473      (1,156,960)       1,078,300      1,304,500        1,313,500         235,200 Interdept Charges       1,189,215       1,188,500       1,196,200      1,196,200        1,196,200 ‐ Fines & Forfeitures       1,183,233           910,120       1,023,290         951,300            970,720          (52,570) Other Revenues          409,468             94,168          136,670         177,017            194,030           57,360 Grand Total    74,181,633     82,072,395     79,749,315    82,740,030      81,768,278      2,018,963 Revenue Sources
General Fund Revenue Summary
The City’s major revenue sources include property, sales and other taxes (68% combined). Each of these revenue sources are driven by the growth of the local economy and the City’s population. This is also true of several of the City’s other revenue sources including fees and charges for service, and licenses and permits. ▪ Sales tax has decreased slightly by 0.5%. While sales tax has spiked in prior years, HdL (revenue consultant) estimates it will decrease slightly in FY2023‐24 due to the impending recession. ▪ Other Taxes increased consistent with the Long‐Range Financial Forecast: Franchise Tax increased by CPI, Transient Occupancy Tax increased by 2%, and Business License Tax increased by 1%. ▪ Based on anticipated tax rolls, Property tax increased by 0.6% over the end of year estimate.

Property Tax
40%
Sales Tax
28%
Other Taxes
12%
Charges For Service
8%
Revenue From Other
Agencies
4%
Licenses & Permits
4%
Other Revenues
4%
General Fund Revenue
__________________________
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City of West Covina FY 2023-24 Proposed Budget Page 58
FY2020‐21
Actual
FY2021‐22
Actual
Original
Budget
FY2022‐23
Estimated
FY2022‐23
Proposed
Budget
FY2023‐24
Increase/
(Decrease)
Property Tax
Current Year Secured   12,866,797    13,800,266    13,714,000    15,802,900   16,198,000     2,484,000 Suppl In Lieu of VLF   12,904,211    13,272,333    13,272,300    14,158,100   14,512,100     1,239,800 Residual/Excess Tax Increment 3,909,545            3,614,489      2,000,000      2,553,786      2,000,000 ‐ Property Tax Total   29,680,553    30,687,088    28,986,300    32,514,786   32,710,100     3,723,800 Sales Tax
Sales & Use Taxes   20,412,164    23,180,793    23,142,000    23,142,000   23,026,000       (116,000) Sales Tax Total   20,412,164    23,180,793    23,142,000    23,142,000   23,026,000       (116,000) Other Taxes
Franchise      4,644,360      4,806,348      4,864,000      4,586,200      4,815,500          (48,500) Business License Tax      2,453,425      2,544,820      2,474,500      2,600,000      2,652,000         177,500 Transient Occupancy Tax      1,305,663      1,756,473      1,651,400      1,791,602      1,809,500         158,100 Documentary Transfer Tax         427,557         661,589          454,000         335,400         477,400           23,400 Contractors License Tax             3,360              3,946              2,100              2,300             4,100             2,000 Other Taxes Total      8,834,366      9,773,175      9,446,000      9,315,502      9,758,500         312,500 Charges For Service
Ambulance Services      2,099,421      2,541,911      2,496,600      2,364,000      2,450,000          (46,600) Plan Check Fees      1,323,196      2,851,745      1,769,540      1,227,400      1,208,500       (561,040) Planning Filing Fees         394,531         508,281          374,920         327,200         374,300               (620) Towing Franchise         166,834         264,685          276,700         276,700         276,700 ‐ Facility Rental ‐ Ccc           53,289         259,990          137,300         208,900         234,445           97,145 Fire Plan Check/Insp. Fees         273,196         372,412          306,600         339,000         233,100          (73,500) EMS Treatment Fee         428,550         281,340          310,800         163,800         218,300          (92,500) Plan Review Surcharge         187,903         352,667          233,810            97,600         182,300          (51,510) Afterschool Programs‐Vine                      ‐         158,068          166,700         173,200         165,634            (1,066) Recreation Classes/Programs ‐ Ccc                     2            35,833            97,900         256,000         145,916           48,016 Facility Rentals           90,300         166,638          111,000            51,800         109,219            (1,781) Afterschool Program‐Wescove                      ‐                      ‐            87,000                 200         107,900           20,900 Police Reimbursements           33,269            67,957            75,000            75,000           75,000 ‐ Service Fee ‐ Credit/Debit Cards 49,979                       71,063            56,500            62,600           71,100           14,600 Jail Booking           62,612            68,713            68,600            69,200           69,200                600 Waste Management Fees           85,011            85,836            88,000            61,500           46,500          (41,500) Admin Cost Recovery Fee           10,029            31,433            26,110            35,400           34,747             8,637 Park Shelter Rentals             3,100            41,214            22,300            27,700           34,457           12,157 Senior Center Rentals           10,462            34,982            61,700            32,100           33,541          (28,159) Facility Rentals ‐ Shadow Oak             5,442            22,480            40,100            35,400           28,940          (11,160) Business License Processing Fee 17,092                       24,655            34,100            27,900           27,900            (6,200) General Fund Revenue
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City of West Covina FY 2023-24 Proposed Budget Page 59
FY2020‐21
Actual
FY2021‐22
Actual
Original
Budget
FY2022‐23
Estimated
FY2022‐23
Proposed
Budget
FY2023‐24
Increase/
(Decrease)
General Fund Revenue
Permit Document Retention Fee 31,726                       42,754            35,400            56,700           26,200            (9,200) Foreclosure Registration           43,625            31,125                       ‐            21,400           21,400           21,400 Senior Excursions                 439              9,481            24,600            32,100           20,791            (3,809) Rental ‐ Roller Hockey           16,745            13,580                       ‐            26,100           19,840           19,840 After Hours Plan Check           27,999            30,950            26,780            25,900           17,000            (9,780) Fire Emergency Incident Billing Fee           23,880            12,022            12,600            10,400           14,300             1,700 Passport Services                 350              8,889            10,700              4,900           14,000             3,300 Paid Parking ‐ Civic Center             8,691            14,690            14,100            11,400           11,400            (2,700) Senior Classes                 581              9,522            24,100            12,500           11,011          (13,089) Expedited Plan Check             8,988            12,789            11,330                      ‐           10,700               (630) Misc Reimbursement             6,068              3,048              1,530              6,151             7,400             5,870 Special Events                      ‐                      ‐              3,600                 240             6,100             2,500 Graffiti Restitution             6,948              2,720              1,700              5,900             5,900             4,200 Sports ‐ Ccc                      ‐              2,778            16,600              5,500             4,139          (12,461) Search Fees             3,848              4,465              3,900              4,000             4,000                100 Fire Incident Report Copying             1,340              2,320              2,100              2,300             1,900               (200) Street Address Change Review 1,200                           1,497                 600              1,385             1,400                800 Palm View After School Program (150)                                  24          121,300              1,771                 898       (120,402) Senior Donations                  (21)                 165              6,800              1,600                 883            (5,917) Recreation Classes                      ‐              1,309            97,300                      ‐                 655          (96,645) Returned Check Fee                 425                 775                 500                 633                 600                100 Sportsplex Rentals                 585                 534                       ‐                      ‐                 200                200 Photocopying                      ‐                     5                       ‐                 200                 200                200 Clearance Letter & Process                 220                 240                 300                 100                 100               (200) Afterschool Program‐Orangewood                      ‐                   26            70,300                      ‐                   13          (70,287) False Alarms                   12                      ‐          198,700                      ‐ ‐                            (198,700) Ambulance Subscription Fee                   69                      ‐                       ‐                      ‐ ‐                      ‐ Misc Reimbursements             2,974                 218                       ‐                      ‐ ‐                      ‐ Ground Emerg. Med. Trans.           85,565              4,768                       ‐                      ‐ ‐                      ‐ Fire Seminar           36,867            60,301            50,000                      ‐ ‐                               (50,000) Passport Photos                      ‐                      ‐              2,100                      ‐ ‐                                 (2,100) Charges For Service Total      5,603,193      8,512,897      7,578,220      6,143,780      6,328,728    (1,249,492) Revenue From Other Agencies
Prop A Exchange      1,350,000      2,100,000      1,868,325      1,700,000      2,346,000         477,675 Mutual Aid Cost Reimbursement 1,298,678            1,580,715      1,365,900         311,700         321,100    (1,044,800) School Resource Officer Reimb 131,814                  273,107          300,000         300,000         300,000 ‐ Crossing Guard Aid           10,150         123,521          130,000         130,000         130,000 ‐ __________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 60
FY2020‐21
Actual
FY2021‐22
Actual
Original
Budget
FY2022‐23
Estimated
FY2022‐23
Proposed
Budget
FY2023‐24
Increase/
(Decrease)
General Fund Revenue
St Motor Vehicle Lieu Tx 77,816                    122,570          122,600         122,600          ‐                      122,600 Fire State Mandated Inspect           79,434            64,170            95,300            70,000           70,000          (25,300) State Mandated Revenue           33,648            97,325            57,400            55,000           55,000            (2,400) P.O.S.T.           51,110            45,109            40,000            40,000           40,000 ‐ State Covid Relief Funds      1,308,784                      ‐                       ‐                      ‐ ‐                      ‐ State Grant                      ‐                      ‐            15,000                      ‐ ‐                               (15,000) Revenue From Other Agencies Total 4,341,434            4,406,517      3,994,525      2,729,300      3,384,700       (609,825) Licenses & Permits
Building Permits      1,060,064      1,981,797      1,448,180      3,341,600      1,535,900           87,720 Electrical Permits         163,447         202,108          160,680         549,700         229,700           69,020 Plumbing Permits         126,132         158,611          130,810         335,800         159,000           28,190 Street Obstruction         200,386         370,714          270,890         183,100         158,400       (112,490) Encroachment         118,733         396,704          235,870         229,700         149,200          (86,670) Onsite Improvements         301,205         152,603          196,730         106,100         135,800          (60,930) Street Improvements           60,479         270,349          201,880         215,900         113,000          (88,880) Other Licenses & Permits           14,580         362,940            12,600              2,860           81,400           68,800 Grading           89,296         168,102          134,930            68,000           72,800          (62,130) Fire Permit Fees           47,256            66,065            55,000            65,200           65,200           10,200 Animal Control         126,586            64,529          178,100            59,484           59,500       (118,600) Walls (Retaining, Overheight) 26,128                    140,601            48,410            55,300           48,600                190 Excavation           44,164            86,438            66,950            24,400           39,900          (27,050) A.C. & P.C.C. Paving                 260            16,793            10,300              6,300           11,300             1,000 Driveway Approach             6,531            18,080            11,330            16,200             9,100            (2,230) Sidewalk             1,444              2,128              2,060              1,900             7,500             5,440 Miscellaneous Sewer Facilities 1,310                         16,646              1,030              3,900             6,100             5,070 Curb Drains, All Other Insp                 294                 890              1,030                 200             3,100             2,070 Sewer Maintenance             1,242                      ‐              1,030                      ‐                 300               (730) Licenses & Permits Total      2,389,535      4,476,096      3,167,810      5,265,644      2,885,800       (282,010) Use of Money & Property
Rent         767,109         701,693          748,100         748,100         757,100             9,000 Interest Income         307,343         161,901          316,600         556,400         556,400         239,800 Rental Income             5,302                      ‐            13,600                      ‐ ‐                               (13,600) Fair Value Adjustment        (941,282)     (2,020,553)                       ‐                      ‐ ‐                      ‐ Use of Money & Property Total 138,473              (1,156,960)      1,078,300      1,304,500      1,313,500         235,200 Interdept Charges
Overhead      1,189,215      1,188,500      1,196,200      1,196,200      1,196,200 ‐ Interdept Charges Total      1,189,215      1,188,500      1,196,200      1,196,200      1,196,200 ‐ __________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 61
FY2020‐21
Actual
FY2021‐22
Actual
Original
Budget
FY2022‐23
Estimated
FY2022‐23
Proposed
Budget
FY2023‐24
Increase/
(Decrease)
General Fund Revenue
Fines & Forfeitures
Late Payment Penalty         660,906         219,429          355,200         270,400         290,400          (64,800) Vehicle Code Fines         111,803         129,056          119,900         236,000         236,000         116,100 Parking Code Fines         185,122         270,536          217,200         204,400         204,400          (12,800) Admin Citation‐Comm Enhanceme 72,059                    120,527            99,190         120,000         117,420           18,230 Collection Agency Fee           70,099            74,331          120,400            51,100           53,100          (67,300) Vehicle Impound Fees           47,200            74,196            76,800            38,500           38,500          (38,300) Administrative Citations           32,644            22,045            34,600            30,900           30,900            (3,700) Foreclosure Penalties             3,400                      ‐                       ‐                      ‐ ‐                      ‐ Fines & Forfeitures Total      1,183,233         910,120      1,023,290         951,300         970,720         (52,570) Other Revenues
Miscellaneous           84,016            45,235            47,300            88,152           88,200           40,900 Proceeds From Auction             7,247              1,429              1,700            57,265           57,300           55,600 Advertising Revenue           31,792            20,457            36,600            25,100           36,600 ‐ Final Map           96,397            16,532            50,470              5,900           11,330          (39,140) Claims Settlements         179,600                 600                 600                 600                 600 ‐ Sale Maps/Plans/Documents                 382                      ‐                       ‐                      ‐ ‐                      ‐ Landscaping ‐ County             6,100              6,100                       ‐                      ‐ ‐                      ‐ Contractual Reimbursement             3,934              3,816                       ‐                      ‐ ‐                      ‐ Other Revenues Total         409,468           94,168          136,670         177,017         194,030           57,360 Grand Total   74,181,633    82,072,395    79,749,315    82,740,030   81,768,278     2,018,963 __________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 62
FY2020‐21
Actual
FY2021‐22
Actual
Original
Budget
FY2022‐23
Estimated
FY2022‐23
Proposed
Budget
FY2023‐24
Increase/
(Decrease)
Salaries & Benefits
Salaries    22,444,922     23,250,385     25,995,683     26,666,799    28,333,830     2,338,147 Benefits    15,636,629     15,854,202     14,724,606     15,765,245    15,955,192     1,230,586 Overtime      5,749,816       6,555,763       6,540,000       7,592,157      7,421,600         881,600 Mutual Aid Overtime      1,105,073          968,421       1,138,225          259,772         267,600       (870,625) PERS UAL Payment    12,023,091       1,086,845       1,764,239       1,705,546                      ‐    (1,764,239) Salaries & Benefits Total    56,959,531     47,715,616     50,162,753     51,989,519    51,978,222     1,815,469 Materials & Services
Materials & Services      8,319,897     10,690,934       8,993,015       9,425,543      8,753,750       (239,265) Utilities      1,256,066       1,347,334       1,415,800       1,328,316      1,390,000          (25,800) Fuel         393,770          603,181          541,200          787,770         788,470         247,270 Maintenance & Repairs         113,827          120,664          189,150          114,510         203,700           14,550 Materials & Services Total 10,083,560         12,762,113     11,139,165     11,656,139    11,135,920            (3,245) Allocated Costs
Allocated Costs      2,444,202       2,600,860       2,605,797       2,689,947      3,438,442         832,645 Allocated Costs Total      2,444,202       2,600,860       2,605,797       2,689,947      3,438,442         832,645 Capital Assets
Capital Assets                      ‐             29,995                       ‐                       ‐                      ‐ ‐ Capital Assets Total                      ‐            29,995                       ‐                       ‐                      ‐ ‐ Grand Total    69,487,292     63,108,584     63,907,715     66,335,605    66,552,584     2,644,869 General Fund Expenditure Summary
Salaries
43%
Benefits
24%
Overtime
11%
Materials &
Services
13%
Utilities, Fuel, M&R
4%
Allocated Costs
5%
General Fund Expenditures by Category
__________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 63
FY2020‐21
Actual
FY2021‐22
Actual
Original
Budget
FY2022‐23
Estimated
FY2022‐23
Proposed
Budget
FY2023‐24
Increase/
(Decrease)
Administration                1,307,592      1,331,615      1,328,525      1,641,055      1,569,154           240,629 City Clerk                   342,406          399,082          543,713          300,098          369,777          (173,936) Community Development                2,239,740      4,004,072      3,245,927      3,564,583      2,832,565          (413,362) Finance             15,018,726      3,528,829      3,570,631      3,577,925      3,685,801           115,170 Fire             20,430,223    20,830,973    20,544,117    21,196,537    20,880,808           336,691 Human Resources                   910,874          884,616          794,097          738,776          805,967             11,870 Police             25,082,179    27,108,090    27,844,530    29,984,210    30,335,622        2,491,092 Public Services                4,155,550      5,021,307      6,036,175      5,332,421      6,072,890             36,715 Grand Total             69,487,292    63,108,584    63,907,715    66,335,605    66,552,584        2,644,869 General Fund Expenditure Summary by Department
Administration
2%
City Clerk
1%
Community
Development
4%
Finance
6%
Fire
31%
Human Resources
1%
Police
46%
Public Services
9%
General Fund Expenditures by Department
__________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 64
General Fund
Administration Department
City Council
Mission Statement
To provide policy leadership for the community and administration on all issues that affect the health, safety, and welfare for the City of West Covina.

About
The West Covina City Council is the governing body with the authority to adopt and enforce municipal laws and regulations. Members are elected by district to serve a four-year term. They consist of five City Council Members, which includes a Mayor who is appointed by the City Council to serve a one-year term.

The appointment is made on a rotating basis, based on seniority. There are no term limits for Council Members. City Council appoints members of the community to serve on the City’s various boards and commissions to ensure that a wide cross-section of the community is represented in City government.

The City Council also appoints the City Manager and City Attorney. The City Manager is the Chief Administrative Officer and is responsible for the operations of the City. The City Attorney serves as the City’s chief legal officer.

The City Council also serves as the Governing Board to the Successor Agency of the former West Covina Redevelopment Agency.

Expenditures
FY 2021-22
Actual
FY 2022-23
Original
Budget
FY 2022-23
Estimate
FY 2023-24
Budget
Increase/
(Decrease)
Salaries & Benefits 49,628 49,467 51,388 47,867 (1,600) Salaries 46,027 45,900 47,792 45,900 0
Benefits 3,602 3,567 3,596 1,967 (1,600)
Materials & Services 15,303 16,840 19,600 19,600 2,760
Materials & Services 14,707 16,300 18,800 18,800 2,500
Utilities 596 540 800 800 260
Grand Total 64,931 66,307 70,988 67,467 1,160
__________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 65
General Fund
Administration Department
City Manager’s Office
Mission Statement
To provide administrative leadership and management for the daily operations of the City government under the direction of the City Council.

About
The City Manager’s Office oversees the daily operations of the City of West Covina and coordinates the operations of the various City Departments.

The City Manager is appointed by the City Council and serves as the administrative head of the City and the key staff advisor to the City Council. City Manager responsibilities are to implement policies as directed by the City Council and to enforce all municipal laws and regulations for the benefit of the community.

City Manager duties are to direct and supervise the departments, prepare and administer the annual City budget, and plan and implement key projects.

The City Manager’s Office provides increased transparency and information of the activities and operation of the City of West Covina, the City’s website, through the Discover West Covina City Newsletter and Community Recreation Guide, youtube channel, mobile phone application, social media, and press releases to local media outlets. The City Manager’s Office also provides oversight to special projects directed by the City Council including negotiation of lease agreements to generate revenues from the use of public property; outreach to local non-profit organizations; and Sister City relationships.

Organization Chart
Residents of
West Covina
City Council
City Manager
Executive Assistant
to City Manager
Senior
Administrative
Assistant
Assistant City
Manager
Assistant City
Manager
__________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 66
General Fund
Administration Department
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Proposed Change
Full-Time
Administrative Assistant II 1 0 0 0 0
Assistant City Manager 1 2 2 2 0
City Manager 1 1 1 1 0
Exec Assistant To City Manager 1 1 1 1 0
Sr Administrative Assistant 0 1 1 1 0
Full-Time Total 4 5 5 5 0
Grand Total 4 5 5 5 0
Goals and Objectives
The City Manager is responsible for ensuring progress across all City Council Goals:

1. Protect Public Safety.

2. Achieve Fiscal Sustainability & Financial Stability.

3. Address Homeless Issues.

4. A Creative & Active Community; expand the lineup of community events.

5. A Well-Planned Community.

6. Maintain Good Intergovernmental Relations.

7. Expand Economic Development Opportunities.

8. Enhance City Image & Effectiveness

9. An accessible Community.

Accomplishments
▪ Oversaw the completion of 16 capital improvement projects including Energy Efficiency Project, City Hall Restroom, Cortez Park Playground, Friendship Park Playground, Palmview, Aroma & Walmerado Playgrounds, Senior Center Entry Doors, Cameron Park Restroom, Replace Azusa Ave Sewer Main, Residential Street Rehab (20-21), Lark Ellen & Grove Center Pedestrian Improvements and Cameron/Barranca Traffic Signal.
▪ Secured $7,000,000 in federal grants for the Azusa Avenue Pedestrian Handicap Accessibility & Signal Synchronization Improvement Project.
▪ Received $2.6 Million in Active Transportation Program grant funds for the West Covina Safe Routes to School & Pedestrian Safety Project.
▪ Received Distinguished Budget Presentation Award from the Government Finance Officers Association for fiscal year 2022-2023.
▪ Awarded as American Public Works Association 2022 "Best Project of the Year" for the Friendship __________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 67
General Fund
Administration Department
Park Improvements Project.
▪ Improved City’s fiscal health and fell off the list of high-risk cities as ranked by the California State Auditor. Improved West Covina’s Overall Risk of Financial Distress from High to Moderate. ▪ Hosted community events including State of the City, Spring Festival, 100-year celebration, July 4th and summer concert series.
▪ Continued to reopen city facilities to pre-pandemic levels, including programming for youth and seniors.
▪ Approved 3-year contract Memorandums of Understanding with all nine city employee bargaining units.
▪ Issued quarterly Discover West Covina Newsletter & Community Recreation Guide. ▪ Continued to manage operations and make improvements to the City’s Sportsplex. - Successfully brought back the Adult Softball League program and tournaments for youth baseball, youth softball, and adult softball at the Sportsplex. - Hosted the ESPN All-Star Friday Night event, which celebrated the MLB All-Star Weekend in grand style and was broadcasted on live radio on ESPNLA 710. ▪ Continued progress in establishing a City Health Department by coordinating efforts with the California Department of Public Health and initiated a Health Assessment Survey for the community.
▪ Expanded Dial-A-Ride service area and operating hours. ▪ Received over $100k in Proposition A Funds for self-reporting to the National Transit Database.

Performance Measures
Measure
Department Goal or
Objective Addressed
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Estimate
Taxable Assessed Value #1 9,667,753 9,995,000 10,333,000 __________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 68
General Fund
Administration Department
Expenditures
FY 2021-22
Actual
FY 2022-23
Original Budget
FY 2022-23
Estimate
FY 2023-24
Budget
Increase/
(Decrease)
1120-City Manager
Salaries & Benefits
Salaries 389,754 383,495 523,766 377,073 (6,422)
Benefits 243,645 181,750 216,176 186,994 5,244
PERS UAL Payment 29,902 19,023 18,390 (19,023)
Overtime 341 350 235 200 (150)
Salaries & Benefits Total 663,642 584,618 758,567 564,267 (20,351) Materials & Services
Materials & Services 54,545 54,600 61,800 61,800 7,200
Utilities 1,954 600 1,800 1,800 1,200
Maintenance & Repairs 1,691 2,000 2,500 2,500 500
Materials & Services Total 58,190 57,200 66,100 66,100 8,900 Allocated Costs
Allocated Costs 85,400 85,400 85,400 121,320 35,920
Allocated Costs Total 85,400 85,400 85,400 121,320 35,920 1120-City Manager Total 807,232 727,218 910,067 751,687 24,469 1140-City Attorney
Materials & Services
Materials & Services 459,453 535,000 660,000 750,000 215,000 Materials & Services Total 459,453 535,000 660,000 750,000 215,000 1140-City Attorney Total 459,453 535,000 660,000 750,000 215,000 Grand Total 1,266,685 1,262,218 1,570,067 1,501,687 239,469 Major Changes
▪ Base salaries have been updated to reflect new pension rates, increases provided within the current memorandums of understanding, and annual merit increases as applicable. ▪ The unfunded pension liability paid directly to CalPERS has been eliminated as the liability is now financed through the 2020 Lease Revenue Bonds.
▪ Allocated costs have increased to proportionally fund the escalating cost of general liability insurance and claims.
▪ Legal fees and retainer have been increased to reflect the recent contract amendment. __________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 69
General Fund
Administration Department
Expenditures by Division
FY 2021-22
Actual
FY 2022-23
Original Budget
FY 2022-23
Estimate
FY 2023-24
Budget
Increase/
(Decrease)
1110-City Council
Salaries & Benefits 49,628 49,467 51,388 47,867 (1,600) Materials & Services 15,303 16,840 19,600 19,600 2,760
1110-City Council Total 64,931 66,307 70,988 67,467 1,160 1120-City Manager
Salaries & Benefits 663,642 584,618 758,567 564,267 (20,351) Materials & Services 58,190 57,200 66,100 66,100 8,900
Allocated Costs 85,400 85,400 85,400 121,320 35,920
1120-City Manager Total 807,232 727,218 910,067 751,687 24,469 1140-City Attorney
Materials & Services 459,453 535,000 660,000 750,000 215,000 1140-City Attorney Total 459,453 535,000 660,000 750,000 215,000 Grand Total 1,331,615 1,328,525 1,641,055 1,569,154 240,629 0 200
400
600
800
1,000
1,200
1,400
1,600
1,800
FY 2021-22 Actual FY 2022-23 Original
Budget
FY 2022-23 Estimate FY 2023-24 Budget
Thousands
Administration Expenditures
Materials & Services Salaries & Benefits Allocated Costs Capital Assets __________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 70
General Fund
City Clerk Department
Mission Statement
To ensure the preservation and integrity of all official City records and elections, including the dissemination of information; maintain an effective records management system; and deliver efficient, courteous and professional support to all City departments, staff, patrons and the residents of West Covina.

About
The City Clerk’s Office is a support department that provides support to the City Council, Administration, other City departments, and the public. The City Clerk is an elected official; the Assistant City Clerk is the Department Head managing the day-to-day office activities. The City Clerk’s Office maintains custody, control, and storage of official City documents and records pertaining to the operation of City government.

Administration
The City Clerk’s Office is Responsible for the preparation and distribution of City Council agendas and minutes. The City Clerk’s Office ensures that actions carried out at the Council Meeting are maintained accurately and reflect the legislative history and in compliance with statutes and regulations. Regular City Council meetings are held the first and third Tuesday of every month, unless otherwise noticed. The department also receives and opens Capital Improvement Project bids; receives claims, subpoenas, and lawsuits.

Elections
The City Clerk’s Office coordinates all City elections for elective office, initiatives, referenda, and recalls.

The City’s general municipal elections are consolidated with the Los Angeles County Elections Division and is held in November of even numbered years.

Political Reform Act
Pursuant to the Political Reform Act, the City Clerk serves as the filing officer/official for Campaign Disclosure Statements for elected officials, candidates, and committees; and for Statement of Economic Interests filed by public officials and designated employees. The City’s Conflict of Interest Code is reviewed and updated on a bi-annual basis.

Public Records Act & Public Information
The City Clerk’s Office provides public information and responds to requests for documents pursuant to the provisions of the California Public Records Act. The department also assists staff with research of legislative history and actions.

Commissions
The City Clerk’s Office oversees the appointment process for the City’s Commissions and Advisory Boards.

The office facilitates all required noticing pertaining to recruitments for vacancies and expiring terms pursuant to State Law and administers the oath of office to all newly appointed commissioners. __________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 71
General Fund
City Clerk Department
Records Management Program
The City Clerk is the custodian of many public records of the City, including ordinances, resolutions, minutes of the City Council, election-related documents, campaign disclosure filings, statement of economic interest and many others. The Records Management Program provides for the safekeeping and storage of the records and provides a retention schedule.

The department continues to improve efficiency and customer service through the implementation of the Laserfiche Electronic Document Management System (EDMS). The implementation of Laserfiche will increase the accessibility to information for internal staff and the public.

Organization Chart
*Part-Time, unpaid
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Proposed Change
Full-Time
Assistant City Clerk 1 1 1 1 0
Deputy City Clerk 1 1 1 1 0
Full-Time Total 2 2 2 2 0
Part-Time
Intern 1 1 1 1 0
Part-Time Total 1 1 1 1 0
Grand Total 3 3 3 3 0
City Clerk (Elected)
Assistant City
Clerk
Deputy City
Clerk
Intern*
__________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 72
General Fund
City Clerk Department
Goals and Objectives

1. Continue to maintain a high level of transparency in the daily operations of the City Clerk’s Office and the accurate recordings of the legislative actions of the City Council Successor Agency.

2. Provide exceptional ongoing support to the City Council, staff, and the public.

3. Continue conversion of official City documents to electronic format on an on-going basis in accordance with our records retention schedule through the implementation of the Laserfiche Electronic Document Management System.

Accomplishments
▪ Prepared, published, and distributed 52 agendas and 26 agenda packets for the City Council, Successor Agency; published and posted required legal notices; prepared minutes; and maintained the legislative action of such meetings.
▪ Executed, indexed, scanned and distributed all resolutions, ordinances, contracts, and recorded documents approved by the City Council.
▪ Continued ongoing scanning efforts to convert files into electronic format. ▪ Received, processed and responded to 518 Public Records Act requests. ▪ Received and processed 70 claims for damages, 48 subpoenas, and 12 summons.

Performance Measures
Measure
Department Goal or
Objective Addressed
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Estimate
Percentage of Public Records Act requests
received and fulfilled within 10 days of request.
#1 90% 87% 100%
Percentage of complete City Council Agenda
packets available online 5 days prior to Council
meeting. (Does not include Special Meetings).
#1 100% 100% 100%
Percentage of complete Subpoena for Records
fulfilled by the designated production date.
#1 95% 98% 100%
Percentage of Resolutions and Ordinances
posted online within 5 business days of
receipt.
#1 N/A 95% 100%
__________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 73
General Fund
City Clerk Department
Expenditures
FY 2021-22 Actual
FY 2022-23
Original
Budget
FY 2022-23
Estimate
FY 2023-24
Budget
Increase/
(Decrease)
Salaries & Benefits 249,545 270,631 232,098 292,897 22,266 Salaries 172,580 192,381 164,566 208,092 15,711
Benefits 61,001 67,380 57,024 84,805 17,425
PERS UAL Payment 15,964 10,870 10,508 (10,870)
Materials & Services 128,437 251,982 46,900 46,900 (205,082) Materials & Services 122,574 248,782 43,700 43,700 (205,082) Maintenance & Repairs 5,863 3,200 3,200 3,200 -
Allocated Costs 21,100 21,100 21,100 29,980 8,880
Allocated Costs 21,100 21,100 21,100 29,980 8,880
Grand Total 399,082 543,713 300,098 369,777 (173,936)
Major Changes
▪ Base salaries have been updated to reflect new pension rates, increases provided within the current memorandums of understanding, and annual merit increases as applicable. ▪ The unfunded pension liability paid directly to CalPERS has been eliminated as the liability is now financed through the 2020 Lease Revenue Bonds.
▪ Allocated costs have increased to proportionally fund the escalating cost of general liability insurance and claims.
-
100.00
200.00
300.00
400.00
500.00
600.00
FY 2021-22
Actual
FY 2022-23
Original Budget
FY 2022-23
Estimate
FY 2023-24
Budget
Thousands
City Clerk Expenditures
Salaries & Benefits Materials & Services Allocated Costs __________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 74
General Fund
Finance Department
Mission Statement
To manage and protect the City’s financial resources by applying generally accepted accounting and investment principles and enforce the City’s business license and purchasing ordinances as outlined in the West Covina Municipal Code.

About
The Finance Department is responsible for all financial affairs of the City of West Covina. The goal of the Finance Department is to maintain financial stability, provide accurate and timely financial information and recommendations to the City’s decision makers, and protect the City’s assets through the establishment of effective internal controls. The department also strives to provide valuable and responsive support services to the other City departments.

Finance monitors various leases, advances and loan payments due to the City and the Housing Authority; maintains financial records; complies with various federal, state, and local reporting requirements; coordinates and serves as liaison for financial audits; assists employees with payroll issues; evaluates internal controls; and provides oversight of the financial accounting software. Finance also oversees the business license function that is responsible for ensuring that all businesses maintain a current business license and pay applicable taxes.

The department consists of six main functions.

Administration
Finance develops policy level guidance to provide direction to managers to oversee the operations of their area. Finance also makes recommendations on financial policies and direction; establishes procedures to ensure consistent and accurate application of policies; oversees the City’s investment program, debt program and long-term financial planning; and assistance with special projects.

The City Treasurer is elected by the community at large and reviews monthly investment reports. The Finance Director is responsible for managing the day-to-day investment operations. Surplus funds are invested for maximum safety, liquidity, and yield in compliance with the City’s investment policy and the California Government Code.

Budget
Finance is responsible for preparing the annual operating budget, the five‐year Capital Improvement Plan, and the five‐year financial forecast. The Department is responsible for producing financial analysis for management and the City Council, so decision makers have a full understanding of the financial consequences of decisions. The Department provides support to City departments in the management of the budget by verifying appropriations for contracts and bid Administation Budget &
Reporting Accounting Purchasing Payroll Information Technology __________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 75
General Fund
Finance Department
documents, processing budget transfers and carryover requests, and assisting with end of year projections.

Accounting
Accurate accounting is essential in providing financial information to management, investors and the public as part of the City’s efforts to be transparent. Accounting includes both external and internal customers. The services provided include cash receipting, accounts payable, accounts receivable, capital assets, grant management, general ledger oversight.

Payroll
The City operates on a bi‐weekly payroll schedule thus paychecks are issued twenty-six times a calendar year. The Finance Department works closely with the Human Resources Department to ensure accurate processing of internal payroll status change forms for new hires, merit increases, terminations, and reclassifications. Finance processes bi‐weekly payrolls and other compensations to City employees and officials and posts payroll transactions to the General Ledger. The staff is responsible for reconciling benefits monthly and pension contributions to the California Public Employees' Retirement System (CalPERS) after each pay cycle.

Purchasing
Purchasing is responsible for maximizing cost effectiveness and controlling purchases, assisting City departments in vendor selection for equipment and service purchases, and ensuring that the City’s purchasing policies are followed. Purchasing reviews City contracts to ensure they are in compliance with the terms and conditions in the Request for Proposal (RFP) specifications.

Information Technology
Information Technology (IT) provides software and hardware maintenance for the City’s automated systems, supports computer users in all departments, maintains the citywide and local area networks, and assists departments in the selection of software systems. IT also coordinates training of City staff in new computer equipment and software and develops office automation standards.

IT is also responsible for the administration of citywide telecommunications including the City’s telephone system and City cell phones.
__________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 76
General Fund
Finance Department
Organization Chart
*Part-time
Finance
Director
Assistant
Finance
Director
Accountant (2)
Payroll Specialist (2)
Senior
Accountant
Account Clerk
Senior Account Clerk
Purchasing
Manager IT Manager
IT Analyst
Computer
Services
Technician
GIS Analyst
Cable Production
Assistant*
Interns*
Senior Administrative
Assistant
__________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 77
General Fund
Finance Department
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Proposed Change
Full-Time
Account Clerk 1 1 1 1 0
Accountant 4 2 2 2 0
Accounting Manager 0 0 0 0 0
Accounting Technician 1 0 0 0 0
Administrative Assistant I 1 0 0 0 0
Assistant Finance Director 1 1 1 1 0
Communications Technician 1 0 0 0 0
Computer Services Technician 1 1 1 1 0
Finance Director 1 1 1 1 0
GIS Analyst 0 0 1 1 0
Information Tech Analyst I 1 1 1 1 0
Information Technology Manager 1 1 1 1 0
Payroll Specialist 0 2 2 2 0
Purchasing Manager 1 1 1 1 0
Senior Account Clerk 1 1 1 1 0
Senior Accountant 0 1 1 1 0
Sr Administrative Assistant 0 1 1 1 0
Full-Time Total 15 14 15 15 0
Part-Time
Cable Production Assistant 0 1 1 1 0
Intern - It 0 2 1 1 0
Management Analyst I 2 1 0 0 0
Sr Communications Technician 0 1 1 1 0
Part-Time Total 2 5 3 3 0
Grand Total 17 19 18 18 0
Goals and Objectives
City Council Goal: V. Achieve Fiscal Sustainability & Financial Stability Objectives:

1. Maintain and monitor the City’s fiscal health.

2. Continue to Implement State Auditor's fiscal recovery and fiscal recovery plans.

3. Assist with review & update contracts for waste hauling, towing and facility use.

4. Implement new purchasing policies.

5. Assist with updating fee schedule.

6. Implement new financial management system by June 30, 2023. __________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 78
General Fund
Finance Department

7. Coordinate the exchange of Proposition A funds to generate General Fund revenue.

8. Receive Government Finance Officers Association’s Certificate of Achievement for Excellence in Financial Reporting Award Program for the Fiscal Year ended June 30, 2022.

9. Receive Government Finance Officers Association’s Distinguished Budget Presentation Awards Program for the Fiscal Year ended June 30, 2023.

10. Complete the Successor Agency reconciliation and secure repayment of all current and past enforceable obligations.

11. Develop a plan to begin addressing the City’s Other Post-Employment Benefits (OPEB) Liability.

12. Create/update desk policies and procedures for each job function within the Finance Department to assist with training and succession planning.

13. Continue implementation of Fiscal Recovery Plan and submit quarterly to State Auditors.

City Council Goal: VI. A Well-Planned Community
Objectives:

1. Implement upgrade of new permit software by June 30, 2023.

2. Update GIS maps on City’s website.

3. Upgrade City’s microwave system to ensure network connectivity between city sites.

Accomplishments
▪ Improved City’s fiscal health and fell off the list of high-risk cities as ranked by the California State Auditor. Improved West Covina’s Overall Risk of Financial Distress from High to Moderate. ▪ Successfully completed eightseparate audits and reduced the number of findings from one to zero. ▪ Received Distinguished Budget Presentation Award from the Government Finance Officers Association for fiscal year 2022-2023.
▪ Coordinated the exchange of approximately $2.8 million in Proposition A funds with another agency resulting in $2.1 million in revenue for the General Fund. ▪ Provided financial analysis throughout labor negotiations to aid in securing new agreements. ▪ Updated the City’s Long-Range Financial Forecast.
▪ Completed grant reporting to ensure compliance with State and Federal requirements, including the Coronavirus Local Fiscal Recovery Fund established under the American Rescue Plan Act. ▪ Reorganized the department to increase efficiencies and provide continuity of operations. ▪ Continued to review the City’s Finance policies to ensure that the City has strong internal controls that detect errors in a timely fashion.
▪ Brought collection of Transient Occupancy Tax in-house to save on the cost of outsourcing. ▪ Cross trained payroll duties to speed up the process and ensure continuity of operations. __________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 79
General Fund
Finance Department
Performance Measures
Metric
Department Goal
or Objective
Addressed
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Estimate
Percent of Actual General Fund Revenue
within Original Budget
#1 -21% -3.75% -3%
Significant Audit Findings #1 1 0 0
Expenditures
FY 2020-21
Actual
FY 2021-22
Original
Budget
FY 2021-22
Estimate
FY 2022-23
Budget
Increase/
(Decrease)
1310-Finance Administration
Salaries & Benefits
Salaries 771,438 833,880 889,141 914,551 80,671
Benefits 326,878 307,417 296,960 285,940 (21,477)
Overtime 568 2,860 1,492 1,500 (1,360)
PERS UAL Payment 69,692 59,242 57,270 (59,242)
Salaries & Benefits Total 1,168,576 1,203,399 1,244,863 1,201,991 (1,408) Materials & Services
Materials & Services 1,170,621 1,165,380 906,100 906,100 (259,280) Maintenance & Repairs 2,775 2,800 2,800 2,800 -
Materials & Services Total 1,173,396 1,168,180 908,900 908,900 (259,280) Allocated Costs
Allocated Costs 63,900 63,900 63,900 90,780 26,880
Allocated Costs Total 63,900 63,900 63,900 90,780 26,880 1310-Finance Administration Total 2,405,873 2,435,479 2,217,663 2,201,671 (233,808) 1340-Information Technology
Salaries & Benefits
Salaries 279,363 396,640 315,902 437,786 41,146
Benefits 93,542 83,412 85,996 102,244 18,832
Overtime 2,456 3,680 847 900 (2,780)
PERS UAL Payment 16,321 21,740 21,017 (21,740)
Salaries & Benefits Total 391,682 505,472 423,762 540,930 35,458 Materials & Services
Fuel 183 280 800 800 520
Materials & Services 614,409 515,500 819,300 825,300 309,800 Utilities 95,522 82,700 84,200 84,200 1,500
Maintenance & Repairs 21,160 29,000 31,000 31,000 2,000 Materials & Services Total 731,275 627,480 935,300 941,300 313,820 Allocated Costs
Allocated Costs - 2,200 1,200 1,900 (300)
Allocated Costs Total - 2,200 1,200 1,900 (300)
1340-Information Technology Total 1,122,957 1,135,152 1,360,262 1,484,130 348,978 Grand Total 3,528,829 3,570,631 3,577,925 3,685,801 115,170 __________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 80
General Fund
Finance Department
Major Changes
▪ Base salaries have been updated to reflect new pension rates, increases provided within the current memorandums of understanding, and annual merit increases as applicable. ▪ The unfunded pension liability paid directly to CalPERS has been eliminated as the liability is now financed through the 2020 Lease Revenue Bonds.
▪ Allocated costs have increased to proportionally fund the escalating cost of general liability insurance and claims.
▪ Training funds were added under Information Technology.

Expenditures by Division
FY 2020-21
Actual
FY 2021-22
Original
Budget
FY 2021-22
Estimate
FY 2022-23
Budget
Increase/
(Decrease)
1310-Finance Administration 2,405,873 2,435,479 2,217,663 2,201,671 (233,808) Salaries & Benefits 1,168,576 1,203,399 1,244,863 1,201,991 (1,408) Materials & Services 1,173,396 1,168,180 908,900 908,900 (259,280) Allocated Costs 63,900 63,900 63,900 90,780 26,880
1340-Information Technology 1,122,957 1,135,152 1,360,262 1,484,130 348,978 Salaries & Benefits 391,682 505,472 423,762 540,930 35,458 Materials & Services 731,275 627,480 935,300 941,300 313,820 Allocated Costs 0 2,200 1,200 1,900 (300)
Grand Total 3,528,829 3,570,631 3,577,925 3,685,801 115,170 0 500
1,000
1,500
2,000
2,500
3,000
3,500
4,000
FY 2021-22 Actual FY 2022-23 Original
Budget
FY 2022-23 Estimate FY 2023-24 Budget
Thousands
Finance Expenditures
Materials & Services Salaries & Benefits Allocated Costs __________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 81
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__________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 82
General Fund
Human Resources Department
Mission Statement
To provide the City of West Covina with the highest standard of service through the recruitment, selection, development, and retention of an outstanding workforce that is committed to providing excellent public service.

About
The Human Resources Department serves approximately 303 full-time personnel and 71 part-time and limited-service staff. The department is responsible for the administration of all personnel and risk management functions of the City. The main objectives of the Human Resources Department are as follows: carry out the directives of the City Council and City Manager in the most cost effective and efficient manner possible; provide timely and reliable information and recommendations to the City’s decision makers when called upon; provide an equitable and healthy work environment for all employees; mitigate all unnecessary risk, loss, and liability for the City and its surrounding community; and provide valuable and responsive support services to all other City departments to enable them to complete their respective missions.

The Department is comprised of three functional areas:

Human Resources
The functional area of Human Resources provides a comprehensive array of support, consultation, and personnel management services for the entire organization. This is accomplished through the following:
▪ Employee Recruitment, Selection, Training, and Development. ▪ Employee Education and Assistance Programs.
▪ Employee Benefits Administration.
▪ Employee Grievance and Discipline Administration.
▪ Personnel Policy Development and Administration.
▪ Job Classification and Compensation Administration.
▪ Employee-Management Relations and Collective Bargaining. ▪ Organizational Development.

Risk Management
The functional area of Risk Management is responsible for ensuring a safe and healthful environment for the City’s employees and citizens. This is accomplished through the following:
▪ Workers’ Compensation Program Administration:
- Case Management.
- Claims Administration.
- Litigation and Legal Defense Management.

Human
Resources
Risk
Management
Human
Resources
Commission
__________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 83
General Fund
Human Resources Department
- Employee Injury Prevention and Rehabilitation Programs. - Workplace Safety Programs.
- Employee Outreach and Training Programs.
▪ General Liability Insurance Program Administration:
- Case Management.
- Claims Administration.
- Litigation Defense and Tort Claims Management.
- Loss Control and Prevention Programs.

Human Resources Commission
The Human Resources Commission was created and authorized by the City Council to act in an advisory and judiciary capacity for the City Council and Human Resources Officer regarding personnel management and employee relations. The Commission performs the following duties:
▪ Advises the City Council and the Human Resources Director on personnel matters not specifically delegated by law to other parties within the City organization. ▪ Reviews the City’s Position Classification System and makes comments and recommendations regarding position classifications to the Human Resources Director and/or City Council. ▪ Holds hearings, makes recommendations, and adjudicates matters concerning personnel administration and employee relations at the request of the City Council, City Manager, or Human Resources Officer.
▪ Receives, hears, and certifies its findings and recommendations of appeals submitted by any person in the city service relative to any dismissal, demotion, reduction in pay, or alleged violation of the classification and salary resolution or the personnel rules.

Organization Chart
Human Resources/Risk
Management Director
Human Resources
Manager
Human Resources Analyst I
Senior Human Resources
Technician
__________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 84
General Fund
Human Resources Department
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Proposed Change
Full-Time
Administrative Assistant II 1 1 0 0 0
Human Resources Analyst I 1 0 1 1 0
Human Resources Director 1 1 1 1 0
Human Resources Manager 0 1 1 1 0
Human Resources Technician 1 1 0 0 0
Management Analyst I 0 0 0 0 0
Sr. Human Resources Technician 0 0 1 1 0
Full-Time Total 4 4 4 4 0
Part-Time
Intern 0 0 1 1 0
Part-Time Total 0 0 1 1 0
Grand Total 4 4 5 5 0
Goals and Objectives
City Council Goal: Maintain and promote employee relations.

Objectives:

1. Begin negotiations successor Memoranda of Understanding (MOU’s) for the following bargaining groups: Confidential, General, Maintenance and Crafts, Mid Management, NonSworn Safety Support, Police Safety, Police Management, and Fire Management.

2. Conduct an employee Wellness and Benefits fair to coincide with open enrollment to allow vendors to provide updates and important communications regarding health plans and other employee benefits.

3. Provide quarterly Wellness information to all employees via email notification.

4. Host Employee Appreciation events for staff throughout the year of 2023.

City Council Goal: Update City Personnel Rules including use policies.

Objectives:

1. Obtain approval of the updated/revised version of the City’s Personnel Rules that now incorporates MOU changes as well as changes in law, policy, and best practices.

2. Continue records destruction project.
__________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 85
General Fund
Human Resources Department
City Council Goal: Employ known principles of risk management to address action items identified in the City Risk Management Evaluation.

Objectives:

1. Continue to ensure workplace safety protocols are in place for City employees as we navigate the end of a pandemic and communicate regular workplace health protocols.

2. Improve the City’s risk transfer to the CJPIA by developing more effective processes for assessing and mitigating risks, establishing insurance requirements, and maintaining compliance with all insurance requirements and recommendations in conjunction with CJPIA.

3. Reduce workers’ compensation claims and expenditures through better practices, pilot new programs for workers comp/return to work for Firefighters, and procedures in conjunction with CJPIA.

4. Reduce general liability claims and expenditures through better practices, employee trainings, and procedures in conjunction with CJPIA.

5. Ensure employees receive mandated trainings, such as SB 1343 and AB 1825, to stay compliant with laws.

6. Update the City’s website as it relates to Risk Management, Workers Comp, and ADA compliance.

Accomplishments
▪ Negotiated 3-year a Memoranda of Understanding (MOU’s) for Fire Safety through June 2025. ▪ Reviewed over 2,464 applications for fifty recruitments. ▪ Continued internship program, giving students the opportunity to gain valuable applied experience and make connections in professional fields they are considering for career paths. Placed 10 + interns in various departments.
▪ Hired over eleven full-time and twenty-two part-time employees. ▪ Completed all outstanding tuition reimbursement for FY 2021-2022. ▪ Completed Electronic Benefits Open Enrollment the 2022-23 year for all current Full-Time employees.
▪ Hosted City-Wide Benefits Fair with activities, food, and raffles. ▪ Hosted multiple employee appreciation events: Ice Socials and a lunch. ▪ Increased social media status in both recruitment and employee appreciation. ▪ Implemented minimum wage increased per SB 3 (Leno Chapter 4), $15.50 per hour effective January 1, 2023.
▪ Completed twenty-one safety related trainings.
__________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 86
General Fund
Human Resources Department
Performance Measures
Metric
Department Goal
or Objective
Addressed
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Estimate
COVID Positive Cases #1, 4, 6 102 44 0
Workers Comp. Loss Rate per $100 of Payroll #5 $3.41 $4.37 $4.46 Open Liability Claims #32 16 48 32
Expenditures
FY 2021-22
Actual
FY 2022-23
Original
Budget
FY 2022-23
Estimate
FY 2023-24
Budget
Increase/
(Decrease)
1401-HR Commission
Salaries & Benefits
Salaries 300 3,090 350 3,000 (90)
Benefits 9 53 10 83 30
Salaries & Benefits Total 309 3,143 360 3,083 (60)
1401-HR Commission Total 309 3,143 360 3,083 (60)
1410-Human Resources
Salaries & Benefits
Salaries 339,002 384,281 352,840 409,413 25,132
Benefits 136,250 148,248 119,845 138,591 (9,657)
PERS UAL Payment 29,068 21,740 21,017 (21,740)
Overtime 2,810 0 214 200 200
Salaries & Benefits Total 507,129 554,269 493,916 548,204 (6,065) Materials & Services
Materials & Services 349,687 207,925 212,900 212,900 4,975 Maintenance & Repairs 2,032 3,000 5,000 5,000 2,000
Utilities 1,259 1,560 2,400 2,400 840
Materials & Services Total 352,978 212,485 220,300 220,300 7,815 Allocated Costs
Allocated Costs 24,200 24,200 24,200 34,380 10,180
Allocated Costs Total 24,200 24,200 24,200 34,380 10,180 1410-Human Resources Total 884,307 790,954 738,416 802,884 11,930 Grand Total 884,616 794,097 738,776 805,967 11,870
Major Changes
▪ Base salaries have been updated to reflect new pension rates, increases provided within the current memorandums of understanding, and annual merit increases as applicable. ▪ The unfunded pension liability paid directly to CalPERS has been eliminated as the liability is now financed through the 2020 Lease Revenue Bonds.
▪ Allocated costs have increased to proportionally fund the escalating cost of general liability insurance and claims.
__________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 87
General Fund
Human Resources Department
Expenditures by Division
FY 2021-22
Actual
FY 2022-23
Original
Budget
FY 2022-23
Estimate
FY 2023-24
Budget
Increase/
(Decrease)
1401-HR Commission 309 3,143 360 3,083 (60)
Salaries & Benefits 309 3,143 360 3,083 (60)
1410-Human Resources 884,307 790,954 738,416 802,884 11,930 Salaries & Benefits 507,129 554,269 493,916 548,204 (6,065) Materials & Services 352,978 212,485 220,300 220,300 7,815 Allocated Costs 24,200 24,200 24,200 34,380 10,180
Grand Total 884,616 794,097 738,776 805,967 11,870
0 100
200
300
400
500
600
700
800
900
1,000
FY 2021-22 Actual FY 2022-23 Original
Budget
FY 2022-23 Estimate FY 2023-24 Budget
Thousands
HR Expenditures
Salaries & Benefits Materials & Services Allocated Costs __________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 88
General Fund
Police Department
Mission Statement
To provide the highest level of service and protection to the community and to cooperatively enhance public safety as the department progresses into the future.

About
The Police Department has a proud history of integrity and service. The Police Department has an authorized full-time workforce of 102 sworn officers and 49 civilians (including 17 Dispatchers who handle calls for both Police and Fire). There are also numerous part-time positions including reserve officers and other support staff. The department also utilizes volunteer programs, which are a very important part of the overall public safety effort.

Although focused on front-line law enforcement, the department is also engaged in important community partnerships with schools, businesses, and citizen organizations. The department has garnered outside awards honoring many sworn officers, our West Covina Police Volunteers program, domestic violence victim advocate, and K9 Officers.

The staff of the West Covina Police Department strive to provide the highest level of service, focusing on four core values: Community responsiveness; integrity; teamwork; and effort. To that end, the department is divided into the following divisions: Patrol, Administrative & Investigative, and Administration.

Patrol Division
Two-thirds of all sworn officers’ work in the Patrol division, which focuses on patrolling city streets, responding to calls for service, and identifying potential crime problems. In addition to patrol officers, this division includes reserve officers and the West Covina Police Volunteers who perform non-hazardous duties. Under the Community Service Area Policing program, four dedicated lieutenants and their crews are assigned a specific quadrant of the city and tasked with resolving public safety concerns for residents, neighborhoods, and businesses. Collateral duties for sworn personnel in the Patrol Division include jail management, arrest and control, force options, special problems detail, peer support, SWAT, Reserve Program oversight, public information officer duties, field training officer program, and hostage negotiations. This division also incorporates two subdivisions:

Traffic Unit
This unit provides enforcement of traffic laws, targeted enforcement at schools and other sites, traffic investigations, parking enforcement, oversight of the crossing guard services contract, and fleet services.

Jail Operations
This unit processes all arrests, oversees all prisoners, coordinates all jail operations, and maintains compliance with State mandates specific to jail operations. __________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 89
General Fund
Police Department
Administrative & Investigative Division
This division is responsible for providing investigation and follow-up services associated with major crimes, answering calls from the public, and overseeing the centralized administrative functions of the Police Department. Collateral duties for sworn personnel in the Administrative & Investigative Division include property room and evidence, manual update committee, honor guard, Explorer program, terrorism liaison office, and the firing range.

Investigations and Support Services
For almost any crime victim to obtain justice in our courts (i.e., for a suspect to be convicted), detectives conduct intensive follow-up and prepare cases for the district attorney. Investigative assignments include homicide, robbery, sex crimes, assault and battery, weapons violations, missing persons, fraud and identity theft, automobile theft, burglary, and court liaison, and a new Internet Crimes Against Children (ICAC) assignment. Certain officers are involved in specialized interagency task forces, and the department’s domestic violence victim advocate (partially funded from CDBG grant funds) and a law enforcement-specific Code Enforcement position are assigned here. Investigations incorporates one subdivision:

Special Enforcement Team (SET)
This team works irregular schedules dictated by the demands of their specialized investigations, which include narcotics, surveillance, interagency intelligence, and other targeted enforcement.

Administration
Focusing on the centralized administrative division functions of the Police Department, Administration includes the Records Division, Dispatch Operations, Personnel & Training, and the Property & Evidence unit. Administration incorporates two subdivisions:

Communications
This division handles all emergency dispatch operations for both Police and Fire.

West Covina Service Group (WCSG)
This division focuses on Computer Aided Dispatch and Records Management System (CAD/RMS) services (in partnership with a CAD/RMS Company) and provides technological support. __________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 90
General Fund
Police Department
Organization Chart
*Schedule above includes part-time employees and positions funded from other special revenue funds Police Chief

ADMINISTRATIVE &

INVESTIGATIVE

DIVISION
Captain

ADMINISTRATION
LT

ADMINISTRATION
SGT

PERSONNEL &

TRAINING
SGT
CPL

BACKGROUNDS/

RECRUITING
Background
Inv. (3)
SCHOOL

RESOURCE

OFFICERS
OFF (3)
WCSG
User Support
Spec.

COMMUNIATIONS
Communications Mgr.

Supervisor (4)
Senior Operatior (4)
Dispatcher (8)

DIVISION SUPPORT
(PRSII)
YOUTH

EXPLORERS

RECORDS BUREAU
Records Manager
Records Supervisor
PRSII (3), PRSI (3)

INVESTIGATIONS
LT

SPECIAL

ENFORCEMENT
TEAM

SGT, CPL , OFF
(5)

CRIMES AGAINST

PROPERTY
SGT, CPL, OFF (3), CSO
(2), Code Eng. Sup.

PROPERTY ROOM

EVIDENCE
CSO(2)

CRIME AGAINST

PERSONS
SGT, CPL (3), OFF (3),
Vic Adv

CRIME ANALYSIS
Crim. Justice
Research Analyst
FORENSIC I.D. UNIT
Forensicc Spec.

Supervisor

PATROL DIVISION
Captain
LT (4)
SGT (7)
CPL (10)
OFF (45)
CSO (4)
JAIL

OPERATIONS
Lead Jailer
Jailer (5)

TRAFFIC UNIT
SGT
CPL
OFF (2)
Parking
Enforecement
Cadets (9)
Division
Support/Tickets
PRSII (1)

POLICE RESERVES
Field Enforcement
and Support

WEST COVINA
POLICE

VOLUNTEERS
Police Admin Serv. Mgr
Senior Admin.

Asst.

Senior Admin. Asst.
__________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 91
General Fund
Police Department
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Proposed Change
Full-Time Sworn
Corporal 17 17 17 17 0
Lieutenant 6 6 6 6 0
Officer 53 57 61 61 0
Police Captain 2 2 2 2 0
Police Chief 1 1 1 1 0
Police Officer Recruit 0 6 2 2 0
Sergeant 13 13 13 13 0
Full-Time Sworn Total 92 102 102 102 0
Full-Time
Administrative Assistant I 1 0 0 0 0
Code Enforcement Supervisor 1 1 1 1 0
Communications Manager 1 1 1 1 0
Communications Supervisor 4 4 4 4 0
Community Services Officer 11 8 8 8 0
Criminal Justice Res Analyst I 1 1 1 1 0
Forensic Specialist Supervisor 0 1 1 1 0
Jailer 6 6 6 6 0
Lead Jailer 1 1 1 1 0
Police Admin Svcs Manager 1 1 1 1 0
Police Records Manager 0 1 1 1 0
Police Records Specialist I 6 3 3 3 0
Police Records Specialist II 4 4 4 4 0
Police Records Supervisor 1 0 1 1 0
Public Safety Dispatcher 10 8 8 8 0
Senior Software Developer 0 0 0 0 0
Software Developer 0 0 0 0 0
Software Development Manager 0 0 0 0 0
Sr Administrative Assistant 2 2 2 2 0
Sr Communications Operator 3 4 4 4 0
User Support Specialist 1 1 1 1 0
Victim Advocate 1 1 1 1 0
Full-Time Total 55 48 49 49 0
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City of West Covina FY 2023-24 Proposed Budget Page 92
General Fund
Police Department
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Proposed Change
Part-Time
Administrative Aide 0 3 0 0 0
Office Aide III 0 2 2 2 0
Pd Lieutenant - Level 1 Reserv 0 1 1 1 0
Pd Officer - Level 1 0 1 1 1 0
Pd Reserve Commander 0 1 1 1 0
Pd Reserve Sergeant - Level 1 0 1 1 1 0
Police Background Investigator 0 0 3 3 0
Sr Communications Operator 1 1 1 1 0
Part-Time Total 1 10 10 10 0
Limited Service PT
Police Cadet 0 7 9 9 0
Limited Service PT Total 0 7 9 9 0
Grand Total 148 167 170 170 0
▪ For 2023-2024, staffing needs remained consistent.

Goals and Objectives
City Council Goal: I. Protect Public Safety
The department’s operational goals and the specific objectives are all geared toward the City Council’s goal of protect public safety.

1. Continue to focus on the core mission of providing front-line law enforcement services to the community.
a) Work to provide quality safety services and traffic enforcement within the limits of available resources with the goal of reducing crime.
b) Work closely with regional and federal partners to actively monitor repeat violent offenders, target auto thefts, and reduce narcotics sales and distribution in the San Gabriel Valley. c) Explore opportunities to expand and improve volunteer, intern and Reserve programs, to meet department needs and enhance cost effective employment experiences. d) Rapidly respond to mental health cases and homelessness, by continuing two dedicated “HOPE” Officer positions.

2. Demonstrate transparency and enhance department operations, including technology improvements. a) Implement new body-worn camera system.
b) Continually update the public using the Department website and social media sites. c) Reinstate the Citizens Academy program.
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City of West Covina FY 2023-24 Proposed Budget Page 93
General Fund
Police Department

3. Maintain current standards of training excellence.
a) Prioritize training needs through the chain of command, determining what is mandatory, vital, and cost-effective.
b) Pursue available training reimbursements.
c) Complete an updated training plan for WCPD personnel.

Accomplishments
▪ West Covina police officers work extraordinarily efficiently and effectively. They handle about 200 incidents per day. The department continued its focus on front-line law enforcement and crime prevention activities to improve public safety.
▪ Parts of the Department were restructured, adapting and improving the organization of work.

Additional Patrol Officers were redeployed on a returning overlap shift, to reduce response times, and increase enforcement and crime prevention.
▪ The Department demonstrated its ongoing commitment to transparency and community engagement. The Department published an Annual Review report with detailed information on many WCPD functions, services, and accomplishments. WCPD’s social media pages kept residents informed about events, crime information, and police operations. ▪ The Department continued recruitment and hiring efforts. In the past year, the department conducted 10 recruitments and filled 16 positions.
▪ Two dedicated HOPE (Homeless Outreach & Park Enforcement) Officers focused on safety at City parks and addressing homeless issues. Working in cooperation with regional homeless services providers, WCPD’s HOPE Officers made 1,799 individual contacts, cleared/removed 157 encampment sites, and successfully connected 705 individuals with homeless related services. Additionally, HOPE Officers issued 65 citations and made 165 arrests for crimes committed. ▪ The Department continued its excellent record of obtaining grants and using special funds to improve public safety and police operations. Items funded last year included a School Resource Officer (SRO) position to continue focusing on tobacco prevention at middle schools, vehicles and vehicle mounted equipment, dispatch radio equipment, traffic enforcement overtime, police supplies, and more. __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 94
General Fund
Police Department
Performance Measures
Metric
Department Goal or
Objective
Addressed
FY 2021-2022
Actual
FY 2022-23
Estimate
FY 2023-24
Estimate
Dispatched calls for service #1 68,126 68,565 68,000
Officer-initiated contacts #1 8,173 17,943 15,000
Felony arrest #1 530 756 800
Misdemeanor arrest #1 710 939 1,000
Traffic citations #1 2,533 3,914 3,900
Contacts by HOPE Officers #1 1,497 1,799 1,500
Homeless encampments cleared #1 230 157 100
Public information updates
published on Dept. social media #2 200 200 200
Training reimbursement revenue
received #3 $51,100 $45,100 $55,000
Expenditures
FY 2021-22 Actual
FY 2022-23
Original
Budget
FY 2022-23
Estimate
FY 2023-24
Budget
Increase/
(Decrease)
Salaries & Benefits 24,159,965 25,058,413 26,690,135 26,827,860 1,769,447 Salaries 12,214,040 13,215,365 13,990,937 14,696,497 1,481,132 Benefits 8,372,646 7,752,375 8,500,364 8,767,863 1,015,488 Overtime 2,958,764 3,125,240 3,265,518 3,363,500 238,260 PERS UAL Payment 614,516 965,433 933,316 0 (965,433)
Materials & Services 1,567,736 1,476,020 1,723,047 1,789,240 313,220 Materials & Services 1,062,742 998,170 1,137,122 1,170,300 172,130 Fuel 437,892 391,050 542,660 543,140 152,090
Utilities 57,006 72,700 34,890 61,700 (11,000)
Maintenance & Repairs 10,096 14,100 8,375 14,100 0
Allocated Costs 1,380,388 1,310,097 1,571,027 1,718,522 408,425 Allocated Costs 1,380,388 1,310,097 1,571,027 1,718,522 408,425 Grand Total 27,108,090 27,844,530 29,984,210 30,335,622 2,491,092 __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 95
General Fund
Police Department
Major Changes
▪ Base salaries have been updated to reflect new pension rates, increases provided within the current memorandums of understanding, and annual merit increases as applicable. ▪ The unfunded pension liability paid directly to CalPERS has been eliminated as the liability is now financed through the 2020 Lease Revenue Bonds .
▪ Increase in materials & services is due to an increase in training, ammunition, and contractual services.
▪ Allocated costs have increased to proportionally fund the escalating cost of general liability insurance and claims.
▪ Salaries and benefits for five positions were moved into the general fund due to concluding grants and limitations in special revenue capacity.
0 5,000
10,000
15,000
20,000
25,000
30,000
35,000
FY 2021-22 Actual FY 2022-23 Original
Budget
FY 2022-23 Estimate FY 2023-24 Budget
Thousands
Police Expenditures
Salaries & Benefits Materials & Services Allocated Costs Capital Assets __________________________
__________________________
City of West Covina FY 2023-24 Proposed Budget Page 96
General Fund
Police Department
Expenditures by Division
FY 2021-22 Actual
FY 2022-23
Original
Budget
FY 2022-23
Estimate
FY 2023-24
Budget
Increase/
(Decrease)
3110-Police Administration 5,172,990 5,491,935 5,705,198 6,668,993 1,177,058 Salaries & Benefits 3,987,112 4,342,207 4,404,662 5,348,114 1,005,907 Materials & Services 1,175,777 1,131,090 1,237,667 1,303,430 172,340 Allocated Costs 10,101 18,638 62,868 17,449 (1,189)
3115-Jail 538,572 573,051 601,071 584,304 11,253
Salaries & Benefits 538,572 573,051 601,071 584,304 11,253 3116-Dispatch 1,817,889 2,005,430 1,991,478 2,012,246 6,816 Salaries & Benefits 1,817,889 2,005,430 1,991,478 2,012,246 6,816 3120-Patrol 13,556,643 13,245,066 14,644,147 14,544,744 1,299,678 Salaries & Benefits 11,987,510 11,778,671 12,866,382 12,557,831 779,160 Materials & Services 289,411 255,220 369,030 369,360 114,140 Allocated Costs 1,279,722 1,211,175 1,408,735 1,617,553 406,378 3121-Traffic 767,113 996,406 989,128 914,115 (82,291)
Salaries & Benefits 764,667 994,746 981,288 908,195 (86,551) Materials & Services 2,446 1,660 5,720 5,720 4,060
Allocated Costs 0 0 2,120 200 200
3125-Community Enhancement 53,826 46,713 54,601 70,351 23,638 Salaries & Benefits 53,826 46,713 54,601 70,351 23,638
3130-Investigations 3,928,855 4,063,317 4,480,695 4,208,993 145,676 Salaries & Benefits 3,738,188 3,894,983 4,272,761 4,014,943 119,960 Materials & Services 100,103 88,050 110,630 110,730 22,680 Allocated Costs 90,565 80,284 97,304 83,320 3,036
3131-Special Enforcement Team 1,272,203 1,422,612 1,517,893 1,331,876 (90,736) Salaries & Benefits 1,272,203 1,422,612 1,517,893 1,331,876 (90,736) Materials & Services 0 0 0 0 0
Grand Total 27,108,090 27,844,530 29,984,210 30,335,622 2,491,092 __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 97
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City of West Covina FY 2023-24 Proposed Budget Page 98
General Fund
Fire
Mission Statement
To provide the highest level of life and property safety in a caring and cost-effective manner, and to continually strive to provide quality customer service for the community, the organization, and to one another.

About
The Fire Department is comprised of a combination of dedicated career firefighters and civilian staff. The members of the Fire Department take extreme pride in serving the citizens and visitors of West Covina with the utmost respect and compassion. The Fire Department provides all-risk services and response for fire suppression, fire prevention, technical rescue, disaster preparedness, emergency medical and ambulance transport, and public education services for the community. By utilizing resources provided by the city, the Fire Department makes every effort to:
▪ Respond quickly.
▪ Treat people with respect and dignity.
▪ Utilize experience and training to assist in the "most appropriate" manner; and ▪ Look for additional opportunities to help make the community "safer." From January 1, 2022, to December 31, 2022, the Fire Department responded to a total of 9,961 reported emergency incidents that originated from 9-1-1 calls. Emergency responses included 6,970 calls for medical assistance, 2,251 calls for public assistance, 250 false alarms, 163 hazardous conditions, 252 fires, and 75 other type calls, for a total estimated fire loss of $2,084,735.00. The average response time to all incidents was 9 minutes and 25 seconds.

Listed below are the five fire stations which serve the City of West Covina:
▪ Fire Station No. 1: 819 S. Sunset Avenue
▪ Fire Station No. 2: 2441 E. Cortez Street
▪ Fire Station No. 3: 1433 W. Puente Avenue
▪ Fire Station No. 4: 1815 S. Azusa Avenue
▪ Fire Station No. 5: 2650 E. Shadow Oak Drive
The Fire Department has five basic functional responsibilities which are described below:

Fire
Administration
Fire
Prevention Operations Community Risk Reduction Training __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 99
General Fund
Fire
Fire Administration
Provides organizational leadership, management, and support for the overall operations and business functions of the Fire Department. Major activities include administration, budget, business services, contracts, community outreach, customer service, data analysis, fees, personnel recruitment, policies and procedures, procurement, programmatic support, records management, reports, special projects, strategic planning, and representing the interests of the Fire Department with internal and external stakeholders.

Fire Prevention Bureau
▪ The Fire Chief currently serves in a dual role as the Fire Chief and Fire Marshal. ▪ Tasked with administering the California Fire Code, California Code of Regulations Titles 19 and 24, and nationally recognized standards and practices. These relate to compliance with fire and life safety requirements set by local, state, and federal governments and apply to both new and existing occupancies.
▪ Inspects buildings and facilities and issues operational permits and construction permits per the California Fire Code.
▪ Inspects state mandated facilities to ensure compliance with the California Health and Safety Code. ▪ Ensures the fire, life, and environmental safety of the community by reviewing architectural and fire protection plans for fire safety and related technical issues. Fire Prevention Bureau contracts with two consultants to review building plans to ensure proposed designs meet current fire codes. Applicable costs related to working with the consultants are recovered by fees designed for full cost recovery. ▪ Coordinates with the City's Building, Planning, and Community and Economic Development divisions to ensure all planned developments comply with the California Fire Code.

Operations
▪ Provides a professionally trained emergency force for fire, medical, rescue, hazardous materials, and all-hazard response, 24 hours a day, 365 days per year. ▪ Emergency response to 9-1-1 calls is provided from five fire stations that are strategically located to ensure timely emergency responses. At each of the five fire stations, the Fire Department has strategically placed either a paramedic assessment engine company or paramedic assessment quint capable truck company. In addition to these resources, three paramedic rescue ambulances are available at Fire Station No. 1, Fire Station No. 2, and Fire Station No. 4. The on-duty Assistant Fire Chief and the Command Vehicle that oversees and manages the day-to-day operations and resources for all five fire stations is located at Fire Station No. 2. This configuration provides a daily effective response force of 23 sworn personnel and a uniform level of life safety protection for fire and emergency medical calls to meet the rapidly increasing call volumes the City has been experiencing over several years.
▪ Firefighters utilize aggressive interior-attack firefighting techniques to control fires quickly and increase the life safety of trapped occupants. Using a deployment of firefighting resources, the community experiences a relatively low annual fire loss. __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 100 General Fund
Fire
▪ Approximately 69 percent of the Fire Department's activity is directed towards emergency medical services (EMS). The Fire Department delivers extremely high- level advanced life support medical treatment. EMS quality assurance is ensured through periodic quality control audits. The Fire Department contracts with UCLA for a Nurse Educator to provide continuing education training to all Emergency Medical Technicians and paramedic personnel. City paramedics are trained to the highest standards and are participating in several new cutting-edge life-saving skills that the Los Angeles County EMS Agency has implemented.
▪ In addition to medical emergencies and fires, the Fire Department responds to additional 9-1-1 calls for service including but not limited to infants locked in vehicles, chemical and product spills, inadvertent fire alarm activations, assistance to the Police Department, animal rescues, good intent calls, and responses to assist in adjacent communities through Automatic and Mutual Aid agreements.

Community Risk Reduction
▪ Fiscal challenges have reduced the dedication of resources for emergency planning.

This program is now an ancillary function of the Fire Department, worked on an as needed basis or when required.
▪ All firefighters receive specialized first-responder training for the response to natural disasters and terrorism incidents.
▪ Ensure City personnel can provide appropriate rescue and relief services following a major disaster such as earthquake, flood, nuclear power accident, hazardous material spill, and wildland fire including the operation of the Emergency Operations Center (EOC) as a cohesive unit if required, in case a large-scale disaster were to affect the City of West Covina and its citizens.

Training
▪ Recruit Training - Newly hired firefighters attend a training academy to ensure they are trained to the highest level, and that their training and abilities are adequate to be assigned to an engine and/or paramedic company and work seamlessly with the veteran firefighters. After recruits complete their initial training, they are placed on a 1-year probationary period in which they are continually trained and tested to build on their initial training.
▪ Department Training - Frequent quality training allows the firefighters to remain prepared to respond to various emergencies. Department members receive all mandated training through in-house manipulative and classroom drills, formalized workshops and seminars, and train-the-trainer academies. Firefighters pride themselves on building realistic props for training and conducting prefire planning on City buildings and target hazards. Annual training covers all aspects of the firefighter's job to ensure each member maintains a constant, high level of readiness to respond to any potential emergency situation.
▪ Monitoring of all department member's California Department of Motor Vehicle requirements and records, annual training mandates, and educational mandate. __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 101 General Fund
Fire
Organization Chart

FIRE CHIEF/LEA

ASSISTANT FIRE
CHIEFS (3)
Shift A/B/C
STATION 1
Engine (3)
Rescue Ambulance (2)
STATION 2
Truck (4)
Rescue Ambulance (2)
STATION 3
Engine (3)
STATION 4
Rescue Ambulance (2)
Engine (3)
STATION 5
Engine (3)
SENIOR

ADMINISTRATIVE

ASSISTANT

FIRE PROTECTION

SPECIALIST

MANAGEMENT

ANALYST

FIRE PROTECTION
SPECIALIST *

ADMINISTRATIVE
AIDE

LEA INSPECTOR
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City of West Covina FY 2023-24 Proposed Budget Page 102 General Fund
Fire
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Proposed Change
Full-Time Sworn
Assistant Fire Chief 3 3 3 3 0
Fire Captain 15 16 15 15 0
Fire Chief 1 1 1 1 0
Fire Engineer 15 15 15 15 0
Firefighter 3 9 9 9 0
Firefighter/Paramedic 33 27 27 27 0
Full-Time Sworn Total 70 71 70 70 0
Full-Time
Administrative Aide 1 2 2 2 0
Fire Protection Specialist 1 1 1 1 0
Management Analyst I 1 0 1 1 0
Senior Account Clerk 1 0 0 0 0
Sr Administrative Assistant 1 1 1 1 0
Full-Time Total 5 4 5 5 0
Part-Time
Fire Protection Specialist 0 1 2 1 -1
Part-Time Total 0 1 2 1 -1
Grand Total 75 76 77 76 -1
Goals and Objectives
City Council Goal: I. Protect Public Safety
Objectives:

1. Train, mentor, and develop new and current staff members for succession planning. Be proactive in hiring and promotional testing procedures to maintain staffing levels and minimize constant staffing personnel expenses.

2. Maintain a high level of operational readiness through enhanced training and development that will ensure prompt and efficient emergency response to all emergencies.

3. Continue to provide emergency medical services training to personnel and maintain equipment and supplies necessary to meet service level demands as well as comply with Los Angeles County Department of Health Services mandates.

4. Continue to work with the Los Angeles Area Fire Chiefs’ Association Regional Training Group (LAAFCA RTG), a partnership supported by all the fire departments in Los Angeles County, to provide regional training opportunities for Fire Department personnel.

5. Increase community risk reduction within the fire prevention bureau. __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 103 General Fund
Fire

6. Research and apply for federal, state, and private grant opportunities for firefighter training and the procurement of firefighting equipment. Continue to maintain detailed grant records of current and past grant awards for compliance and to prepare for audits.

7. Continue to monitor and control the Fire Department budget, including constant staffing and strike team expenses. Explore all avenues of cost recovery and reimbursements through federal and state agencies.

8. Provide quality fiscal management in developing specifications, procurement, maintenance, and repairs for vehicles, apparatus, facilities, and firefighting equipment.

9. Establish an outreach/marketing program to residents and business and increase enrollment in the City's Ambulance Subscription Program including the development of new program materials, advisements, community partnerships, and promotion events.

10. Host the 5th annual Fire Prevention Week poster contest in conjunction with National Fire Protection Week. The poster contest will be available to all elementary schools in West Covina and focus on fire and life safety themes. Entries will be judged by the community during the 4th annual Fire Prevention Week Open House (held the first Saturday in October at Fire Station No. 2). Winning entries will be recognized at a City Council meeting and a decal of the winning poster will be made (affixed to the side of the fire engines, on display for the entire community).

11. Complete annual inspections on all business that have not been inspected for fire and life safety.

12. Train 2 additional members to the level of Hazard Material specialists and train additional 10 members to Urban Search and Rescue specialists.

13. Continue fire station improvements.

14. Fully implement pre-fire planning for all target hazards in accordance with national standards.

15. Continue to evolve our Fire Investigation unit by training more members.

Accomplishments
▪ Maintained a Class 3 Public Protection Classification (PPC) from the Insurance Services Offices (ISO) for fire protection. PPC is a tool for property and casualty insurers to properly assess risk by rating fire protection systems throughout the United States with a range of 1 – 10 (with 1 being the highest). Of the 30,000 fire departments in the United States, less than 1% have a PPC of 3 or higher.
▪ Responded to the COVID-19 pandemic working closely with federal, state and local partners.

Assisted with local response for testing and education. ▪ Successfully trained three Firefighters to the rank of Firefighter/Paramedic thru Los Angeles County Paramedic Training Institute.
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City of West Covina FY 2023-24 Proposed Budget Page 104 General Fund
Fire
▪ Hosted a "green cell" training simulation in conjunction with the Los Angeles Area Fire Chiefs Association Regional Training Group (LAAFCA RTG). Green cell is a computer-based simulation training designed to place fire department personnel through various scenarios including but not limited to multi-casualty incidents, structure fires, and "mayday" scenarios involving lost, trapped, or injured persons.
▪ Upgrade and replace equipment to industry standards including new SCBA’s. ▪ Completed an extensive department wide fee study.
▪ Conduct annual apparatus pump, ladder, and fire hose testing to meet industry standards. ▪ Continued to utilize Enhanced data collection methodologies to identify emergency service improvement opportunities, for fire prevention and fire recovery. ▪ Continued to use a data collection and management system to maintain our fire protection system compliance with business in the city.
▪ Upgraded the Fire Departments incident report records management system. ▪ Continued our Emergency Incident Billing Program to recover related costs for the response to emergency incidents including but not limited to the response to a motor vehicle incident, a hazardous materials cleanup, a fire, a water incident, or a special rescue. At the scene, the Fire Department will take the appropriate actions to protect life and property before collecting the identification and insurance or the person, or parties, involved. Billing will only occur if insurance information is collected. Billing insurance companies for an emergency response allows the Fire Department to collect from the negligent party responsible for the emergency incident without charging them directly.
▪ Responded to 21 different mutual aid wildland responses with, engine companies, Fireline EMTs, Field Observers, Chief Officers, specialized Urban Search and Rescue teams. ▪ Completed implementation and training of 2020 FEMA State Homeland Security Program (SHSP) Grant and replaced and update Urban Search and Rescue equipment for technical rescue. ▪ Full staffing in all ranks of Fire Suppressions operations section of the Fire Department.

Performance Measures
Metric
Department Goal or
Objective Addressed
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Estimate
Total number of emergency responses that
originated from 9-1-1 calls
#2 8,783 9,961 10,000+
Average response time to incidents #2 6 minutes
and 43
seconds
9 minutes
and 25
seconds
8 minutes
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City of West Covina FY 2023-24 Proposed Budget Page 105 General Fund
Fire
Expenditures
FY 2021-22 Actual
FY 2022-23
Original
Budget
FY 2022-23
Estimate
FY 2023-24
Budget
Increase/
(Decrease)
Salaries & Benefits 18,237,710 18,435,699 19,167,527 18,384,978 (50,721) Salaries 7,432,670 7,859,180 8,194,133 8,577,733 718,553 Benefits 6,064,606 5,514,317 5,983,964 5,630,945 116,628 Overtime 3,540,808 3,356,760 4,181,308 3,908,700 551,940 Mutual Aid Overtime 968,421 1,138,225 259,772 267,600 (870,625) PERS UAL Payment 231,206 567,217 548,350 (567,217)
Materials & Services 1,746,983 1,171,618 1,310,520 1,314,080 142,462 Materials & Services 1,494,132 921,238 973,370 973,540 52,302 Fuel 149,165 136,880 217,350 217,540 80,660
Utilities 80,556 83,400 81,980 85,900 2,500
Maintenance & Repairs 23,130 30,100 37,820 37,100 7,000 Capital Assets 29,995 0 0 0 0
Capital Assets 29,995 0 0 0 0
Allocated Costs 816,284 936,800 718,490 1,181,750 244,950 Allocated Costs 816,284 936,800 718,490 1,181,750 244,950 Grand Total 20,830,973 20,544,117 21,196,537 20,880,808 336,691 Major Changes
▪ Base salaries have been updated to reflect new pension rates, increases provided within the current memorandums of understanding, and annual merit increases as applicable. ▪ The unfunded pension liability paid directly to CalPERS has been eliminated as the liability is now financed through the 2020 Lease Revenue Bonds.
▪ Allocated costs have increased to proportionally fund the escalating cost of general liability insurance and claims.
▪ Funding was added under Materials & Services to fund ambulance gurney maintenance and additional personal protective equipment.
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City of West Covina FY 2023-24 Proposed Budget Page 106 General Fund
Fire
Expenditures by Division
FY 2021-22
Actual
FY 2022-23
Original
Budget
FY 2022-23
Estimate
FY 2023-24
Budget
Increase/
(Decrease)
3210-Fire Administration 20,625,793 20,327,613 21,052,956 20,549,006 221,393 Salaries & Benefits 18,124,535 18,307,995 19,100,336 18,243,076 (64,919) Materials & Services 1,654,979 1,082,818 1,234,130 1,124,180 41,362 Capital Assets 29,995 0 0 0 0
Allocated Costs 816,284 936,800 718,490 1,181,750 244,950 3230-Fire Prevention 190,373 198,804 128,891 213,002 14,198 Salaries & Benefits 113,175 127,704 67,191 141,902 14,198 Materials & Services 77,198 71,100 61,700 71,100 0
3240-Emergency Services 14,807 17,700 14,690 16,800 (900) Materials & Services 14,807 17,700 14,690 16,800 (900)
Grand Total 20,830,973 20,544,117 21,196,537 20,880,808 336,691 -
5,000
10,000
15,000
20,000
25,000
FY 2021-22 Actual FY 2022-23
Original Budget
FY 2022-23
Estimate
FY 2023-24 Budget
Thousands
Fire Expenditures
Salaries & Benefits Materials & Services Allocated Costs Debt Service Capital Assets
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City of West Covina FY 2023-24 Proposed Budget Page 108 General Fund
Public Services Department
Mission Statement
To enhance the quality of life in West Covina through people, facilities, programs, and partnerships. To provide the public with the highest level of service in the management and maintenance of City infrastructure and construction development services to the community.

About
The Public Services Department was created in October 2018 as a result of reorganizing the Public Works Department and merger with the Community Services Department. The Public Services Department is comprised of two divisions: Community Services and Public Service Maintenance. The Department offers social and recreational programming, advocacy, child-care, special events, and transportation. The Department serves as a City liaison to numerous youth sport groups and community organizations, while helping mediate activities such as community planning, collaboration, and senior services. The Department provides the maintenance of the City fleet, parks, streets, traffic signals, sewer system, public rights of way, trees, and City facilities. In addition, the Department manages the City’s environmental programs including recycling and franchise waste collection.

Grant management programs are also assigned to the Department and include the administration of the Community Development Block Grant (CDBG), Air Quality Management District (AQMD), the Area Agency on Aging Grant for senior meals, Summer Food Service Program, County Park Bond grant program, Measure A, Propositions 68, A and C, Measure M, and Measure R Local Return funds, and the Department pursues competitive grants in community service areas. To raise funds for the community’s benefit, the Department also provides a 501(c)3 non- profit called the West Covina Community Services Foundation.

The Department uses federal and local monies, fees, grants, donations, and General Fund resources to provide a variety of services.

The Public Services Department is divided into the following divisions:

Community Services Public Service
Maintenance
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City of West Covina FY 2023-24 Proposed Budget Page 109 General Fund
Public Services Department
Organization Chart
*Part-time / Limited Service PT
**Primarily funded and grouped under Administration Department in Schedule of Positions.

Assistant City Manager/
Director of Public Services**
Public Services
Manager
Public Services
Deputy Director
Pubic Services
Superintendent
Administrative
Assistant II
Management
Analyst I
Maintenance
Services
Coordinator (2)
Electrician II
Electrician I
Fleet Services
Coordinator
Equipment
Operator
Maintenance
Leadworker (2)
Office Assistant
II
Building
Maintenance
Leadworker
Street
Maintenance
Supervisor
Maintenance
Worker III (4)
Maintenance
Worker II (22)
Maintenance
Assistant*
Recreation
Services
Supervisor
Community
Services
Coordinator (3)
Day Care
Director* (3)
Day Care
Teacher* (3)
Recreation Site
Coordinator*
(10)
Recreation
Leader* (35)
Office Assistant
II*
Admin Assistant
I
Admin Assistant
II
Head Cook
Assistant Cook*
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City of West Covina FY 2023-24 Proposed Budget Page 110 General Fund
Public Services Department
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Proposed Change
Full-Time
Administrative Assistant I 2 1 1 1 0
Administrative Assistant II 1 2 2 2 0
Building Maintenance Leadworker 1 1 1 1 0
Community Services Coordinator 2 4 3 3 0
Contract Coordinator 1 0 0 0 0
Electrician I 0 1 1 1 0
Electrician II 1 1 1 1 0
Electrician Leadworker 1 0 0 0 0
Equipment Operator 1 1 1 1 0
Fleet Services Coordinator 1 0 0 1 1
Head Cook 1 1 1 1 0
Maintenance Leadworker 3 0 2 2 0
Maintenance Services Supervisor 1 0 0 0 0
Maintenance Svcs Coordinator 0 3 3 2 -1
Maintenance Worker II 8 17 22 22 0
Maintenance Worker III 1 1 4 4 0
Management Analyst I 1 1 1 1 0
Office Assistant II 0 1 1 1 0
Operations Technician 1 0 0 0 0
Public Services Deputy Director 0 1 1 1 0
Public Services Manager 1 1 1 1 0
Public Services Superintendent 1 1 1 1 0
Recreation Services Supervisor 1 0 1 1 0
Senior Account Clerk 1 0 0 0 0
Senior Maintenance Worker 0 1 1 0 -1
Street Maintenance Supervisor 0 0 0 1 1
Full-Time Total 31 39 49 49 0
Part-Time
Assistant Cook 1 1 1 1 0
Maintenance Assistant 0 1 1 1 0
Part-Time Total 1 2 2 2 0
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City of West Covina FY 2023-24 Proposed Budget Page 111 General Fund
Public Services Department
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Proposed Change
Limited Service PT
Day Care Director 0 3 3 3 0
Day Care Teacher 0 5 5 3 -2
Office Assistant I 0 0 1 1 0
Recreation Assistant 0 1 0 0 0
Recreation Leader 0 38 35 35 0
Recreation Site Coordinator 0 9 10 10 0
Limited Service PT Total 0 56 54 52 -2
Grand Total 32 97 105 103 -2
Goals and Objectives
City Council Goal: VIII. Enhance City Image & Effectiveness Objectives:

1. Continue to provide the highest level of service, while maintaining fiscal responsibility in providing new special events, volunteer opportunities, and promotion of community activities.

2. Focus on partnerships with organizations in the West Covina Community Service Group and begin to offer community volunteerism opportunities and events in the City of West Covina.

3. Continue to work with Sports Council and youth sport groups to provide athletic opportunities for residents.

4. Re-establish the vital recreation and community service programming that was curtailed due to the COVID-19 pandemic.

5. Work on reestablishing daily operations and focus on increasing revenues to offset fees for Community Services through donations, rentals, and leisure classes, programs, and services.

6. Oversee development and implementation of the five-year Capital Improvement Program (CIP).

7. Oversee department operations to ensure essential services are provided and the City’s infrastructure is maintained.

8. Research grant opportunities to fund street, park, landscape, safety, conservation, and environmental programs/projects. Focus on funding opportunities, especially regional, for the rehabilitation of the Galster Trail and its extension to the Schabarum Trail.

9. Manage and monitor South Coast Air Quality Management District (SCAQMD) subvention funds.

10. Continue to report transit information to the National Transportation Database, which results in additional Proposition A funds to offset costs of transportation services.

11. Submit application for Tree City USA Recertification.

12. Continue the used oil and used oil filter recycling program. Encourage do-it-yourself residents to participate in recycling their used oil and filters in an environmentally friendly way. __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 112 General Fund
Public Services Department

13. Continue to promote and educate residents about the California Refund Value (CRV), Sharps collection, and low-income senior citizen discount waste collection programs.

14. Continue to complete all graffiti abatement requests within the 48-hour response window.

15. Continue sewer manhole roach abatement.

16. Complete Maintenance and Servicing improvements for Proposition A County Park Bond Funded project, including improvements to the Del Norte Dog Park Accomplishments
▪ Improved communication and marketing efforts as facilities began to reopen for all classes, programs, and events. Reintroduced the Discover newsletter & Community Recreation Guide. In addition to enhancing the City’s website and social media channels. ▪ Submitted grant completion document package and reimbursement request for $244,109 of Prop 68 Per Capita funds awarded to replace the playground at Cortez Park. ▪ The Senior Services Division continues to offer quality special events for seniors by celebrating Thanksgiving, New Year’s, Valentine’s Day, St. Patrick’s Day, and an Easter Egg Hunt. Over 3,000 seniors have participated in Special Events since July 2022. ▪ Staff collaborated with local restaurants such as Chick-Fil-A to provide donated meals to senior program participants.
▪ Community Services Division hosted monthly LA Regional Food Bank Distributions providing nonperishable food bank boxes to 350 seniors. ▪ The Go West Shuttle provided service to over 26,387 passengers, while Dial-A-Ride service provided approximately 7,469 rides to West Covina residents. In addition, there were 126 Dial-ARide applications processed. ▪ Expanded Dial-A-Ride service area and operating hours. ▪ Partnered with Uber and launched Move WC to provide subsidized rides to residents aged 65 years and over.
▪ Staff served as the City’s liaison to the U.S. Department of Housing and Urban Development (HUD) to ensure the City’s Community Development Block Grant (CDBG) program was in compliance. ▪ Staff administered agreements and provided technical assistance to the City’s 12 CDBG-funded sub-recipients for Fiscal Year 2022-2023 which included services such as food banks, fair housing services, senior nutrition, senior case management, homeless services, and subsidies for childcare. ▪ Completed and submitted the CDBG One-Year Action Plan (FY 2022-2023). ▪ Applied for and received “Tree City USA” recertification for the 41st consecutive year. ▪ Continued to comply with the State Water Resources Control Board requirements to monitor and manage the Sewer System Management Plan (SSMP) and Sanitary Sewer Overflow program. ▪ Successfully re-instated the in-person AARP tax program which is currently servicing over 220 senior clients for the 2022 tax season.
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Public Services Department
▪ Secured an additional $276,561 in funding for the Senior Meals Program through the County. ▪ COVID-19 testing sites were hosted at City Hall, Cameron Park, Cortez Park, and Shadow Oak Park. ▪ Received over $100k in Proposition A Funds for self-reporting to the National Transit Database. ▪ Completed improvements for Proposition A, County Park Bond Funded projects, including replacement of woodchips with new rubberized surfacing of tot lots at Aroma, Palm View, and Walmerado Parks.
▪ Completed project to install new fully accessible playground equipment, fitness equipment, and other amenities at Friendship Park funded with CDBG funds. ▪ Applied for and was awarded a grant through the National Parks and Recreation Association to conduct a fitness program for seniors at Palm View Center. ▪ The Senior Meals Program transitioned from meal delivery/drive thru service back to in-person meal program. The program has served 31,220 meals to seniors. ▪ Obtained HCBS Grant from LA County Aging & Disabilities Department in the amount of $2,628 for the Senior Center Meal Program.
▪ Raised over $6,500 in sponsorships for the Senior Center. ▪ Implemented new programs including Latin Dance, Zumba, pickleball, and various new workshops including gardening, nutrition bingo, and laughter yoga. ▪ Partnered with GSGV Rotary to host quarterly shoe drives. ▪ Senior Center culinary staff prepared 500 appetizers, meals, and desserts for employees, sponsors, and guests attending the Centennial Celebration dinner. ▪ Created a Tiny Tots program at Shadow Oak Community Center for children ages 3-5 years old. ▪ Established educational classes including piano, Introduction to Spanish, and arts & crafts at Shadow Oak Community Center.
▪ Hosted several events including Paper Shredding, Used Motor Oil Collection and Free Filter Exchange, Annual Household Hazardous Waste, Electronic Waste, and Compost Giveaway which resulted in a collection of 338 filters, 194 gallons of motor oil, mixed e-waste scrap weighing 45,798 pounds, 6,710 gallons of motor oil, 15,800 pounds of paper, 43-gallon containers of sharp needles, and 50 tons of compost.
▪ Six fields at the WC Sportsplex were upgraded with infield mix and laser level to provide a highquality playing surface for athletes. These upgrades provide a smoother and more consistent surface for athletes to play on, which reduces the risk of injuries. This also allows water to drain quicker, reducing the likelihood of rainouts or game cancellations. ▪ Successfully brought back the Adult Softball League program and tournaments for youth baseball, youth softball, and adult softball at the Sportsplex.
▪ Created the Adult Soccer League program to promote healthy competition and encourage active participation in sports.
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City of West Covina FY 2023-24 Proposed Budget Page 114 General Fund
Public Services Department
▪ Hosted the City’s first-ever Spring Festival in March 2022 which brought together thousands of residents for a weekend of fun and entertainment. Over 80 vendors and community groups, a carnival, and several bands participated in the event.
▪ Hosted the ESPN All-Star Friday Night event, which celebrated the MLB All-Star Weekend in grand style. The event was a huge success which attracted many participants. The event was broadcasted on live radio on ESPNLA 710. The talk show hosts were impressed with the facilities at the Sportsplex, showcasing the city's commitment to providing top-notch sports facilities. ▪ Cameron Park Community center introduced new programs like youth basketball, pickleball, an adult basketball league, and new recreation classes including a belly dance class and a middle school volleyball class.

Community Services
The Community Services Division operates one nature center, one senior center, one licensed day care, two community centers, one equestrian center, one splash pad, one skate park, one roller hockey center, and ten athletic facilities, as well as the West Covina Sports Complex.

The Division also hosts special events each year to celebrate the community’s diverse culture, holidays, youth and senior populations, summer vacations, and sports league openings. In addition, the City also partners with community-based organizations to provide many more special events.

This year’s community events are as follows:
▪ Memorial & Veterans Day Ceremonies
▪ Movies in the Park – The Plaza West Covina
▪ Summer Concert Series – Corporate Sponsors
▪ Volunteer Recognition Luncheon – Intervalley Health Plan ▪ West Covina Senior Center Events – Corporate Sponsors ▪ Parents’ Place Family Festival
▪ West Covina Cool Kids of Summer – Water Days
▪ Festival of Frights
▪ Kartober-fest-Kiwanis
▪ MLK Day Celebration – San Gabriel Valley NAACP
▪ Tree Lighting Ceremony and Let It Snow Event
▪ Centennial Spring Festival
▪ Easter Egg Hunt – Kiwanis
▪ Independence Day Celebration
▪ National Night Out with West Covina PD
▪ Centennial Birthday Celebration
▪ Children’s Christmas Parade - Kiwanis
The Division also provides general administration to direct, oversee, and support operations, including:
▪ Workshops and various events for Environmental Services. ▪ Production of the Community Recreation Guide.
▪ Passport services at Cameron Park Community Center.
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City of West Covina FY 2023-24 Proposed Budget Page 115 General Fund
Public Services Department
▪ Involvement in localized and regional homeless services advocacy organizations. ▪ Providing support to the Community and Senior Services Commission.

Grant management programs are also assigned to the Division and include the administration of the Community Development Block Grant (CDBG), the Area Agency on Aging Grant for senior meals, Summer Food Service Program, County Park Bond Grant Program, Propositions A and C as well as Measures R and M Local Return funds, and the Division pursues competitive grants in community service areas.

In an effort to raise funds for the community’s benefit, the Division also manages a 501(c) 3 non-profit called the West Covina Community Services Foundation that allows the opportunity for residents and businesses to make donations to offset the costs of the various community events and miscellaneous operations of the City facilities.

The Division acts as a liaison to various community organizations:

Community Service Group
Comprised of numerous civic groups, non-profit organizations, and businesses; this coordinating council fosters community involvement and partnerships that create civic participation opportunities for the overall improvement of the community.

Sports Council
Comprised of seven (7) volunteer youth sports organizations including: football/cheer, softball, soccer, and four baseball leagues; this council coordinates the use of City facilities for youth sports and provides recommendations for the maintenance, repair, and overall field safety at City properties.

Community and Senior Services Commission
The Community and Senior Services Commission (CSSC) was created by the City Council. It is comprised of ten (10) commissioners to aid and advise the City Council on matters that pertain to the community service needs of the citizens of West Covina relating to: public recreational services; cultural activities and special events; youth and senior services; public transportation; and neighborhood and human relations.

There are three (3) Ad-Hoc Committees designed to provide in-depth review of certain project areas:
▪ CDBG
▪ Capital Improvement Projects (CIP)
▪ Homeless
During Fiscal Year 2022-23, the CSSC was instrumental in:
▪ Reviewing and recommending CIP Projects within the City of West Covina. ▪ Reviewing and recommending CDBG funding allocations for service groups. ▪ Reviewing and recommending Sports Council compliance issues. ▪ Promoting community and recreational events.

Environmental Services
The Environmental Services promotes the waste reduction, reuse, and recycling through programs such as Earth Day/Arbor Day, America Recycles Day, Beverage Container Recycling/Litter Reduction, Used Motor Oil Collection and Filter Exchange events, bi-monthly Electronic Waste Collections, “Sharps” Container Collection, and Annual Household Hazardous Waste Roundups. It also __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 116 General Fund
Public Services Department
provides assistance to residents and businesses regarding waste collection and the low-income senior citizen discount program.

This year’s environmental events are as follows:
▪ Smart Gardening Workshop
▪ Landscape Workshop
▪ Compost Drive-Up Event
▪ Used Motor Oil Collection and Filter Exchange Event
▪ Electronic Waste Collection
▪ Household Hazardous Waste Collection
▪ Free Paper Shredding Events
Performance Measures
Service Indicators
2019-2020
Actuals
2020-2021
Actuals
2021-2022
Actuals
Adult Drop-In basketball & volleyball 4,042 - 1,359
Adult sports participants served 130 - 150
Youth Drop-in game room 12,000 - 12,500
Youth Drop-in gym 3,000 - 3,500
Drop-in Totals 19,172 - 17,509
Facility Bookings- Cameron Community Center
East Gym 625 266 832
West Gym 453 243 254
Multi-Purpose Room 90 23 18
Cameron Community Center Total 1,168 532 1,104
Park Pavilion Rentals
Cameron Park 43 2 36
Cortez Park 41 1 43
Del Norte Park 31 - 45
Friendship Park 2 - -
Galster Park 12 - 18
Gingrich Park 3 - -
Orangewood Park - 1 -
Palm View Park 20 - 23
Shadow Oak Park 20 1 8
Park Pavilion Rental Totals 172 5 173
Recreation class registration (Cameron) 4,689 - 5,282
Child Care Programs (4 sites) 17,071 - 491
Passport Services
Passport Processing Fee 289 16 263
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City of West Covina FY 2023-24 Proposed Budget Page 117 General Fund
Public Services Department
Public Service Maintenance
This division is responsible for the operations and maintenance of City infrastructure, buildings, facilities, and fleet and equipment. The division is divided into five sections: Buildings, Streets and Sewer, Parks Maintenance, Fleet and Equipment Maintenance, and Graffiti Abatement Services.

Buildings
This section provides preventative maintenance and repairs for City-owned buildings and facilities including the following services: HVAC, electrical, plumbing, carpentry, painting, general repair, and custodial services.

Streets and Sewer
This section repairs and maintains streets, sidewalks, traffic signals, street signs, lighting, and sewer and storm drain systems. It provides contract administration for the street sweeping and solid waste collection programs and assists other City departments with various projects.

Parks Maintenance
This section provides contract administration for the maintenance of park facilities, landscaped and natural open spaces, landscaping street medians, street trees, Civic Center open areas, and landscaping maintenance districts. It also provides water conservation services and janitorial/building maintenance for all City buildings, including park restrooms and recreation facilities.

Fleet and Equipment Maintenance
This section oversees purchasing and maintenance of all City vehicles and equipment, maintains and oversees the City’s fueling system, and manages storage and disposal of hazardous materials.

Graffiti Abatement Services
This section is responsible for graffiti abatement of all City right-of-way, parks, and City-owned buildings and facilities. Abatement services include painting over, removing, pressure washing, and repairing any surfaces damaged by graffiti.
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City of West Covina FY 2023-24 Proposed Budget Page 118 General Fund
Public Services Department
Performance Measures
Service Indicators
2019-2020
Actuals
2020-2021
Actuals
2021-2022
Actuals
Maintenance
City Facility Maintenance - All Others 126 91 116
City Facility Repair Request Police Department 44 45 7
City Facility Repair Request Fire Department 47 77 7
City Park - Dog Bag devices empty 1 - 8
City Park Community Centers 85 47 31
City Sidewalk Issues 82 74 96
City Sports Facilities 22 68 45
Damaged or Missing Street Sign 71 66 113
Discarded Trash Item - Illegal 356 421 544
Dog Park 8 18 16
Electrical Issues at City facilities 48 43 74
Fallen Branch or City Tree 96 281 326
Graffiti 2,841 4,073 3,855
Manholes and Cleanouts 10 38 24
Other 301 151 9
Park Irrigation Issues 82 89 61
Pot Holes or Damages to Street 214 105 194
Restrooms in Parks 7 50 24
Sewer Orders 6 16 11
Slow Drainage/Lateral Stoppage 48 27 19
Storm Drain/Catch Basin 18 22 18
Street Lights Owned and Maintained by SCE 7 14 23
Street Lights owned by the City 37 60 95
Traffic Signal Lights 149 226 211
Trash in City Parks 85 92 33
Tree Trim Request 646 432 359
Water Fountain - City Parks 7 9 8
Weeds & Overgrown Vegetation 65 120 107
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City of West Covina FY 2023-24 Proposed Budget Page 119 General Fund
Public Services Department
Expenditures
FY 2021-22
Actual
FY 2022-23
Original
Budget
FY 2022-23
Estimate
FY 2023-24
Budget
Increase/
(Decrease)
Salaries & Benefits 1,371,019 2,041,365 1,578,039 1,874,600 (166,765) Salaries 948,646 1,597,493 1,152,405 1,411,913 (185,580) Benefits 323,511 336,833 236,974 324,287 (12,546)
Overtime 50,017 51,110 134,595 138,400 87,290
PERS UAL Payment 48,844 55,929 54,065 0 (55,929)
Materials & Services 3,543,086 3,908,110 3,647,382 4,047,690 139,580 Materials & Services 2,374,423 2,628,650 2,501,881 2,789,900 161,250 Utilities 1,109,694 1,173,300 1,121,572 1,152,200 (21,100) Maintenance & Repairs 50,149 98,900 13,749 95,400 (3,500) Fuel 8,821 7,260 10,180 10,190 2,930
Allocated Costs 107,202 86,700 107,000 150,600 63,900
Allocated Costs 107,202 86,700 107,000 150,600 63,900
Grand Total 5,021,307 6,036,175 5,332,421 6,072,890 36,715 Major Changes
▪ Base salaries have been updated to reflect new pension rates, increases provided within the current memorandums of understanding, and annual merit increase as applicable. ▪ The unfunded pension liability paid directly to CalPERS has been eliminated as the liability is now financed through the 2020 Lease Revenue Bonds.
▪ Allocated costs have increased to proportionally fund the escalating cost of general liability insurance and claims
0 1,000
2,000
3,000
4,000
5,000
6,000
7,000
FY 2021-22 Actual FY 2022-23
Original Budget
FY 2022-23
Estimate
FY 2023-24
Budget
Thousands
Public Services Expenditures
Materials & Services Salaries & Benefits Allocated Costs Capital Assets __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 120 General Fund
Public Services Department
Expenditures by Division
FY 2021-22
Actual
FY 2022-23
Original
Budget
FY 2022-23
Estimate
FY 2023-24
Budget
Increase/
(Decrease)
4140-Maintenance Service 198,990 254,916 279,479 271,398 16,482 Salaries & Benefits 117,950 168,516 169,637 165,318 (3,198) Materials & Services 75,140 80,500 103,942 94,000 13,500 Allocated Costs 5,900 5,900 5,900 12,080 6,180
4142-Park Maintenance 1,639,682 1,687,135 1,456,677 1,796,987 109,852 Salaries & Benefits 26,686 44,345 25,356 22,687 (21,658) Materials & Services 1,577,796 1,607,590 1,396,121 1,704,190 96,600 Allocated Costs 35,200 35,200 35,200 70,110 34,910
4144-City Buildings 1,121,026 1,113,618 1,092,225 1,169,265 55,647 Salaries & Benefits 91,385 169,018 141,786 136,455 (32,563) Materials & Services 995,142 910,100 915,939 982,400 72,300 Allocated Costs 34,500 34,500 34,500 50,410 15,910
4147-Graffiti 129,434 203,496 103,850 200,418 (3,078)
Salaries & Benefits 107,490 182,596 95,496 179,518 (3,078) Materials & Services 21,945 20,900 8,354 20,900 0
5101-Community Services Commission 2,162 6,287 4,395 4,624 (1,663) Salaries & Benefits 2,162 6,287 4,395 4,624 (1,663)
5110-Community Services Administration 241,779 493,136 312,329 557,213 64,077 Salaries & Benefits 190,236 390,716 143,858 447,413 56,697 Materials & Services 19,941 91,320 137,071 92,100 780
Allocated Costs 31,602 11,100 31,400 17,700 6,600
5131-California Afterschool Program 0 0 0 0 0
Salaries & Benefits 0 0 0 0 0
5132-Wescove Afterschool Program 18,249 102,048 6,168 0 (102,048) Salaries & Benefits 16,676 85,448 4,568 0 (85,448)
Materials & Services 1,573 16,600 1,600 0 (16,600)
5133-Vine Afterschool Program 136,220 104,854 166,256 129,875 25,021 Salaries & Benefits 122,901 85,054 144,633 107,875 22,821 Materials & Services 13,319 19,800 21,623 22,000 2,200
5134-Orangewood Afterschool Program 92 100,181 0 0 (100,181) Salaries & Benefits 92 100,181 0 0 (100,181)
5135-Palmview Center 29,979 158,590 7,237 75,603 (82,987) Salaries & Benefits 28,586 140,990 5,986 58,903 (82,087) Materials & Services 1,392 17,600 1,251 16,700 (900)
5150-Special Events 39,807 109,710 278,297 193,900 84,190 Salaries & Benefits 27,218 9,710 122,668 93,900 84,190
Materials & Services 12,588 100,000 155,629 100,000 0
5161-Cameron Community Center 450,516 472,938 492,017 460,222 (12,716) Salaries & Benefits 301,935 239,838 292,555 255,422 15,584 Materials & Services 148,581 233,100 199,462 204,800 (28,300) 5162-Facility Rentals 43,639 51,166 25,983 52,390 1,224 Salaries & Benefits 43,639 49,866 25,983 50,790 924
Materials & Services 0 1,300 0 1,300 0
Allocated Costs 0 0 0 300 300
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City of West Covina FY 2023-24 Proposed Budget Page 121 General Fund
Public Services Department
FY 2021-22
Actual
FY 2022-23
Original
Budget
FY 2022-23
Estimate
FY 2023-24
Budget
Increase/
(Decrease)
5165-Recreation Classes (Shadow Oak) 135,647 240,759 168,593 234,741 (6,018) Salaries & Benefits 126,938 145,959 146,630 139,941 (6,018) Materials & Services 8,708 94,800 21,963 94,800 0
5167-Sportsplex 934 0 934 0 0
Materials & Services 934 0 934 0 0
5180-Senior Citizen Center 216,249 308,758 309,808 305,588 (3,170) Salaries & Benefits 167,003 199,258 254,488 196,088 (3,170) Materials & Services 49,247 109,500 55,320 109,500 0
5182-Senior Citizen Rentals 0 23,583 0 15,666 (7,917)
Salaries & Benefits 0 23,583 0 15,666 (7,917)
5187-Senior Excursions 123 0 0 0 0
Salaries & Benefits 123 0 0 0 0
5190-Animal Control 616,781 605,000 628,173 605,000 0
Materials & Services 616,781 605,000 628,173 605,000 0
Grand Total 5,021,307 6,036,175 5,332,421 6,072,890 36,715 __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 122 General Fund
Community Development
Mission Statement
To make the City of West Covina a positive, interesting, and enjoyable place in which to live, play, and work by stressing the importance of a strong business community, livable neighborhoods, creation of housing, maintenance of the City’s infrastructure, and ensuring the construction of safe buildings, all while providing professional customer service.

About
The Community Development Department is responsible for the development services of the City, including the comprehensive land use plan, land development code, and the enforcement of the City’s Building Codes and Municipal Codes. The Department includes the following Divisions:

Building
Community &
Economic
Development
Engineering Planning Code
Enforcement
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City of West Covina FY 2023-24 Proposed Budget Page 123 General Fund
Community Development
Organization Chart
*Part-time
**Primarily funded and grouped under Administration Department in Schedule of Positions.

Assistant City Manager/
Community
Development Director**
Senior Administrative
Assistant (Planning)
Senior Administration
Assistant (Building)
Administrative Assistant Administrative
Assistant1**
Planning Manager
Planning Associate Planning Assistant
Planning Aide Planning Intern (2)
Economic Development
& Housing Manager
Economic Development
Coordinator (2)
Code Enforcement
Director
Code Enforcement
Manager
Part-Time Code
Enfrocement Officers (4)
Full-Time Code
Enforcement Officers (5)
Code Enforcement
Supervisor
Part-Time Code/Parking
Enforcement Officers
(12)
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City of West Covina FY 2023-24 Proposed Budget Page 124 General Fund
Community Development
FY 2020-21
Actual
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Proposed Change
Full-Time
Administrative Assistant I 1 1 2 2 0
Code Enforcement Director 0 0 0 1 1
Code Enforcement Manager 1 1 1 0 -1
Code Enforcement Officer 0 0 4 4 0
Code Enforcement Supervisor 1 1 1 1 0
Community Development Director 0 0 0 0 0
Econ Dev Housing Manager 1 1 1 1 0
Econ Dev Project Coordinator 1 1 2 1 -1
Econ Dev Project Manager 0 0 0 1 1
Economic Dev Specialist 1 1 0 0 0
Planning Assistant 2 1 1 1 0
Planning Associate 0 1 1 1 0
Planning Manager 1 1 1 1 0
Sr Administrative Assistant 2 2 1 1 0
Full-Time Total 11 11 15 15 0
Part-Time
Code Enforcement Officer 2 14 6 7 1
Office Aide III 0 1 1 1 0
Planning Aide 0 0 1 1 0
Planning Intern 0 1 1 1 0
Part-Time Total 2 16 9 10 1
Grand Total 13 27 24 25 1
▪ In FY2022-2023, eight part-time code enforcement positions were utilized to add four full-time code enforcement officer positions.
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City of West Covina FY 2023-24 Proposed Budget Page 125 General Fund
Community Development
Building Division
The Building Division is responsible for the implementation and enforcement of City and State codes relating to the construction, remodeling, alteration, repair and demolition of buildings and structures located within the city. This is done to ensure that all construction is built to code standards to safeguard life, health, property, and public welfare. This is accomplished through a comprehensive plan review, permit issuance, and a building construction inspection process.

Goals and Objectives
City Council Goal: VIII. Enhance City Image & Effectiveness Objectives:

1. Maintain 10 business day plan check turn-around and next-day inspection schedule.

2. Maintain 24-hour inspection scheduling.

Accomplishments
▪ Provided plan review and inspection services for construction activities in the City including 2539 E Garvey (2 new retail buildings), 1611 W. San Bernardino (24 unit commercial condominium building), 1912 W. Merced (38 residential units), 1932 E. Garvey (Tesla tenant improvements), 987 S. Glendora (Hong Kong Plaza renovations, 1115 S Sunset (Queen of the Valley Medical Office Building construction), Meritage (56-unit condominiums), Cameron II (86 Townhome units), Vincent Place (119 residential units), Walnut Grove (159 residential units). ▪ Updated and simplified Building Code 2023 Los Angeles County Amendment to the 2022 California Building Code.

Performance Measures
Measure
Department Goal
or Objective
Addressed
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Estimate
Building Permits Issued #1 2,321 2,021 2,201
New Single-Family Residence #1 245 60 100
New Multi-Family Residence #1 295 0 0
New Commercial #1 5 0 3
Electrical Permits Issued #1 1,160 860 991
Mechanical Permits Issued #1 656 356 589
Plumbing Permits Issued #1 804 504 761
Total Permits Issued #1 4,941 3,801 4,645
Valuation of Permits #1 $182,126,228.34 $147,000,000.00 $162,000,000.00 __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 126 General Fund
Community Development
Code Enforcement Division
The goal of the City’s Code Enforcement Division is to promote and maintain a quality living environment for community members and visitors. Compliance with City Codes helps to maintain healthy neighborhoods and creates an improved quality of life in our city. Code enforcement encourages property maintenance that promotes a quality aesthetic appearance throughout the city. Enforcing the City Codes includes conducting field inspections, documenting, and abating problems, and responding to citizen’s complaints.

Goals and Objectives
City Council Goal: VIII. Enhance City Image & Effectiveness Objectives:

1. Continue the systematic inspection of all properties in the City to ensure that all properties remain in compliance with health and safety codes and property maintenance standards.

2. Balance enforcement of municipal codes with encouraging economic development opportunities.

3. Staff prioritizes finding solutions with property owners in resolving citations/violations.

4. Encourage and assist in the revitalization and improvement of blighted commercial/industrial properties and improve the City’s housing stock.

Accomplishments
▪ Staffing was increased to include a supervisor and 4 full-time code enforcement officers. ▪ Code Enforcement resolved over 7,000 cases for trash and debris, 450 inoperative vehicles, and 180 cases for construction without permit.
▪ Enhanced functions and improved technology of our code enforcement case management software. ▪ Implemented a proactive systematic survey throughout the city to identify and remove abandoned vehicles from city streets.
▪ Implemented program and utilized code enforcement officers for the issuance of parking citations. ▪ More than 75% of all Code Enforcement cases were initiated by staff rather than simply reacting to complaints. Proactive enforcement resolves issues before they affect entire neighborhoods. ▪ Using part-time officers, the city was able to provide Code Enforcement services seven days per week.

Performance Measures
Measure
Department Goal or
Objective Addressed
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Estimate
Number of Cases #1 4,372 3,000 3,500
Code Violations Identified #1 7,132 6,000 6,500
Inspections Conducted #1 10,811 11,000 13,000
Notices Mailed #1 7,810 6,500 7,000
Administrative Citations #1 1,031 800 800
Parking Citations #1 n/a 4,500 15,000
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City of West Covina FY 2023-24 Proposed Budget Page 127 General Fund
Community Development
Community & Economic Development (CED) Division
The Community & Economic Development Division (CED) manages Economic Development, Housing, and the Successor Agency to the former West Covina Redevelopment Agency. CED is the economic arm of the city, responsible for all economic development programs and efforts to enhance the economic base.

Through a proactive marketing campaign that aggressively markets the City to prospective developers and tenants, CED looks to attract businesses and investment into the City. CED also provides entitlement assistance to new businesses, property owners, and developers. CED works collaboratively with other organizations.

Housing is a vital component of CED, aimed at increasing and preserving affordable housing in West Covina. With the elimination of the former Redevelopment Agency, the duties of the Housing Successor Agency were transferred to the Community Development Commission (CDC), that acts as the City of West Covina Housing Authority. CED manages the Housing efforts including overseeing the Low/Mod Housing funds and administering current housing programs ( Housing Preservation Loan Program & Housing Assistance Program) and former loan programs. CED also monitors approximately 420 affordable housing units.

In addition, CED manages the Successor Agency to the former West Covina Redevelopment Agency. CED oversees the City’s efforts to wind down the operations of the former Redevelopment Agency. In addition, CED prepares the Recognized Obligation Payment Schedule (ROPS) and oversees consultants. The West Covina Successor Agency reports to the Los Angeles County District 1 Consolidated Oversight Board.

Goals and Objectives
City Council Goal: VII. Expand Economic Development Opportunities Objectives:

1. Continue marketing efforts to expand and retain the business base.

2. Work with property owners to promote development in the community.

3. Focus efforts of the City’s Community & Economic Development Division on economic recovery and tourism through continued relationship building, research, and advocacy of development.

4. Examine the feasibility of an enhanced infrastructure financing district (EIFD), which is designed to leverage tax increment financing from the city, and potentially the County of Los Angeles.

5. Reinforce West Covina’s brand as a great place to live, work and play in the San Gabriel Valley.

6. Establish a Business Improvement Association on Glendora Avenue.

7. Consider all options for the development of City owned parcels at the former BKK site.

8. Actively participate in the San Gabriel Valley Council of Governments.

9. Continue to provide entitlement assistance to new businesses including Haven City Food Hall, Mochinut, Spotless Burger, UPS, Mangosteen, Burd Chicken Rice, and others.

10. Continue to support business-friendly efforts including recovery from the COVID-19 pandemic. __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 128 General Fund
Community Development

11. Continue to serve as the business ombudsman for the community.

12. Continue to promote West Covina as a premier location for business.

13. Support Queen of the Valley Hospital’s expansion efforts, including additional emergency rooms, new ICU rooms, additional parking, and a state-of-the-art cancer treatment center.

14. Continue to provide entitlement assistance to housing developments including the Grove on Merced, Vincent Place, Asteria, and West Cameron II.

15. Provide housing opportunities to all income levels.

16. Prepare the annual “State of the City” report.

Accomplishments
▪ Managed the Economic Development Team and facilitated the development of projects throughout the city including the following businesses: Dave’s Hot Chicken, Jersey Mike’s, SF Market, Temple Bar Urban Eats, Grocery Outlet, and others.
▪ Assisted in the attraction of new businesses including SF Market, Jollibee, Chick Fil-A, and others. ▪ Administered the Auto Plaza Business Improvement District (BID). • Served as business ombudsman to the local business community, assisted property owners in marketing opportunities and provided entitlement assistance to tenants. ▪ Administered the repayment of Housing Loan Programs, processing reconveyance of former loans. ▪ Monitored the housing compliance of 420 affordable housing units restricted by affordability covenants pursuant to former redevelopment housing projects. ▪ Revised the Home Preservation Loan Program. Upgrades include an increased loan amount and additional eligible improvements.
▪ Administered the Home Preservation Loan Program offering West Covina homeowners up $25,000 to improve the condition of homes in West Covina. Processed loans for five homeowners. ▪ Created & implemented the Homebuyers Assistance Program (HAP). The program is designed to assist First Time Homebuyers in purchasing a home at participating developments throughout the city. ▪ Maintained a COVID-19 micro-website to provide the community the most current information and resources available.
▪ Managed the West Covina COVID-19 Small Business Loan Program using CDBG funding to assist local small businesses impacted by the pandemic.
▪ Continued managing the Open-Air Program to facilitate the city permit process to conduct business operation outdoors.
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City of West Covina FY 2023-24 Proposed Budget Page 129 General Fund
Community Development
Performance Measures
Measure
Department Goal or
Objective Addressed
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Estimate
Payoff Demand Requests #10 15 10 10
Housing Preservation Program: Loans
Processed
#2 5 10 10
Housing Units Monitored #14 420 420 420
New Businesses #3,5 286 250 250
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City of West Covina FY 2023-24 Proposed Budget Page 130 General Fund
Community Development
Engineering Division
The Engineering Division is responsible for the design, construction, inspection, and administration of capital improvement projects (CIP). It also completed the review of subdivision and development projects; traffic safety; assessment engineering; and sewer and storm water compliance. It is divided into two sections: Engineering Services and Traffic and Lighting Services.

The Engineering Services Section prepares plans, specifications, estimates, and provides field inspections for all CIP projects. This section ensures that private developments conform to Conditions of Approval approved by the Planning Commission and City Council and adopted City standards through comprehensive plan reviews and inspections. In addition, this section maintains City mapping and processes assessment district renewals for street lighting, landscaping, and sewers.

In an effort to maintain optimal traffic flow and safety throughout the City, the Traffic and Lighting Section performs traffic safety studies and warrant analyses; designs traffic signals; and reviews street lighting designs on private development projects. It also maintains and enhances computer operations for both engineering activities and the City’s computerized traffic signal control system.

Goals and Objectives
City Council Goal: VIII. Enhance City Image & Effectiveness Objectives:

1. Bring all City facilities to standard.

2. Identify potential projects for inclusion in the Capital Improvement Plan.

3. Implement the City's Active Transportation Plan.

4. Make the community more verdant.

5. Implement the annual street paving program.

6. Review City Development Codes and Current Practices on Accessible Urban Development: Good Practices of Accessible Urban Development.

7. Establish and implement an ADA Transition Plan.

8. Update and audit Landscape Maintenance Districts.

9. Assess and upgrade the City's sewer collection system.

10. Implement the annual street paving program.

11. Complete a precise plan for the new Fire Station #1.

12. Oversee development and implementation of the City’s five-year Capital Improvement Program (CIP) projects.

13. Implement recommendations from the City’s Pavement Management Program.

14. Research grant opportunities to fund street, park, landscape, safety, conservation, and environmental programs/projects.
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City of West Covina FY 2023-24 Proposed Budget Page 131 General Fund
Community Development

15. Prepare plans and specifications for the major streets and residential streets rehabilitation; and curb and gutter and sidewalk replacement programs.

16. Implement recommendations from the City’s Sewer System Management Plan in order to upgrade the City’s sewer infrastructure and capacity.

17. Maintain two-week plan check turn-around and next-day inspection schedule and monitor plan check log.

18. Continue to comply with MS-4 permits for National Pollutant Discharge Elimination System (NPDES).

19. Continue installing catch basin capture devices to keep storm drains clean.

20. Prepare report and implement recommendations from the American with Disabilities Act (ADA) Report.

Accomplishments
▪ Prepared a SCWP Technical Resource Program application for stormwater capture projects at Orangewood Park and other City locations. The application was successful, and the City will be the recipient of $300,000 to fund a feasibility study.
▪ Reviewed LID plans for 1115 S Sunset Ave, 1651 E. Rowland Ave, 1912 W Merced Ave, 1177 S. Spring Meadow Dr, and 1024 Workman Ave.
▪ Conducted monthly Best Management Practices (BMP) inspections to ensure NPDES compliance at six state-permitted construction projects.
▪ Responded to complaints of illicit (polluted) discharges to the storm drain system. ▪ Provided stormwater pollution prevention outreach materials to inspected businesses, as well as to auto parts stores, home improvement stores, landscaping/gardening centers, and pet shops within the city.
▪ Conducted NPDES staff training to Public Works, Code Enforcement, Engineering, Building, and Planning staff.
▪ Developed a prioritized inventory of catch basins to retrofit with full trash capture systems, to comply with the Statewide Trash Provisions
▪ Prepared the City's NPDES Annual Compliance Reports and SCWP Annual Plans and Expenditure Reports. Inspected and cleaned over 500 city-owned storm drain catch basins. ▪ Swept city streets twice a month. Streets located within the Downtown area were swept twice a week. ▪ Submitted Technical Resources Program application for “West Covina Regional Projects and Green Streets” project feasibility study and received approval in the amount of $300,000 from SCWP for funding of study.
▪ Started report for ADA Compliance at City Facilities. ▪ Started report for updated Pavement Management Plan.
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City of West Covina FY 2023-24 Proposed Budget Page 132 General Fund
Community Development
Performance Measures
Measure
Department Goal or
Objective Addressed
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Estimate
Class I (Permits w/ plan check required for
street Improvements, Onsite Improvements
(paving, curbing, walks, drainage devices, light,
etc.)
#1 89 96 92
Class II (Permits w/ no-plan check required for
street & sewer improvements)
#1 344 177 261
Class III (Non-construction street obstruction,
encroachment, parking permits)
#1 449 465 457
Total Permits Issued #1 882 738 810
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City of West Covina FY 2023-24 Proposed Budget Page 133 General Fund
Community Development
Planning Division
The Planning Division develops, implements, and maintains a comprehensive land use plan and the land development standards in the Municipal Code. The division is responsible for implementing City Council policies related to planning and managing the City's growth.

In performing these tasks, the division is involved in a variety of responsibilities including Long Range Planning, Current Planning, Environmental Review, and Art in Public Places.

The division is currently staffed by four full-time positions and maintains liaisons with other cities and planning agencies to address problems of mutual concern consistent with reasonable and sound planning practices.

Goals and Objectives
City Council Goal: V. A Well-Planned Community
Objectives:

1. Continue work on a comprehensive revision of the General Plan and Development Code Update.

2. Apply the new Housing Element, currently pending State Certification.

3. Enact the new Zoning Ordinance that went into effect January 2023.

4. Create a Park Master Plan (long range planning tool)

5. Facilitate the commission of a new public art piece within the City funded by the “Arts in Public Place” program in lieu fees.

6. Complete the General Plan Housing Element update process.

7. Complete the Development Code Update process.

8. Complete processing the Precise Plan application to allow new buildings at the Taurus Spice facility.

9. Prepare long-range plans to enhance the City’s quality of life by planning for the future.

10. Continue to process permits and entitlement applications in a timely manner.

Accomplishments
▪ Completed processing of the Queen of the Valley Medical Office Building Art in Public Places Hanging Sculpture and Wall Mural.
▪ Completed the preliminary review on the West Covina Medical Center expansion. ▪ Completed processing of code amendment for shopping cart regulations and containment standards ▪ Completed processing of the zone change and code amendment for the Mixed-Use Overlay Zone and applicable objective design standards for multifamily residential development. ▪ Processed the interim urgency ordinance enacting a moratorium on drive-through food establishments.
▪ Completed processing of code amendment application for beer and wine sales at gas stations. __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 134 General Fund
Community Development
▪ Completed processing of conditional permit for beer and wine sales, and live entertainment for Haven City Market.
▪ Completed processing the model home marketing complex for the Asteria, Vincent Place, and West Cameron II multifamily residential developments.
▪ Completed the plan check reviews for the following major projects; Vincent Place, West Cameron II, and the Grove at Merced multifamily residential developments.

Performance Measures
Measure
Department Goal or
Objective Addressed
FY 2021-22
Actual
FY 2022-23
Estimate
FY 2023-24
Estimate
Planning Commission Meetings #2, 3, 4, 7, 8, 9, 10 13 15 15 Design Review Meetings #10 14 13 13
Second Unit Review Applications Processed
for ADUs
#2, 6, 10 160 150 190
Subcommittee Design Review Application
Processed
#10 151 122 70
Film Permits Processed #10 8 5 5
Temporary Use Permits Processed #10 11 16 16
Administrative Review Application Processed #10 9 7 7
Minor Site Plan Review/Minor Modification
Application Processed
#10 58 35 35
Sign Applications Processed #10 51 50 50
Use Permits Processed #10 38 30 25
Tree Removal Permits Processed #10 15 6 10
Code Amendments Processed #1, 3, 7, 10 2 4 2
Zone Change Processed #5, 9, 10 3 1 2
General Plan Amendment Processed #1, 2, 4, 5, 9, 10 2 1 2 Precise Plan Applications Processed #1, 7, 8, 10 4 2 3
Total Planning Applications Processed #10 512 429 417
Total Customers Assisted at the Counter #10 932 2,700 3,000 __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 135 General Fund
Community Development
Expenditures
FY 2021-22
Actual
FY 2022-23
Original
Budget
FY 2022-23
Estimate
FY 2023-24
Budget
Increase/
(Decrease)
Salaries & Benefits 916,410 1,456,277 1,348,863 1,691,545 235,268 Salaries 656,566 1,083,978 1,034,967 1,251,872 167,894
Benefits 228,512 329,254 264,336 431,473 102,219
PERS UAL Payment 31,332 43,045 41,613 (43,045)
Overtime - - 7,947 8,200 8,200
Materials & Services 2,985,276 1,714,250 2,118,090 1,031,810 (682,440) Materials & Services 2,973,642 1,701,470 2,090,570 1,001,410 (700,060) Fuel 7,118 5,730 16,780 16,800 11,070
Maintenance & Repairs 3,769 6,050 10,066 12,600 6,550
Utilities 747 1,000 674 1,000 -
Allocated Costs 102,386 75,400 97,630 109,210 33,810
Allocated Costs 102,386 75,400 97,630 109,210 33,810
Grand Total 4,004,072 3,245,927 3,564,583 2,832,565 (413,362) Major Changes
▪ Base salaries have been updated to reflect new pension rates, increases provided within the current memorandums of understanding, and annual merit increases as applicable. ▪ The unfunded pension liability paid directly to CalPERS has been eliminated as the liability is now financed through the 2020 Lease Revenue Bonds.
▪ Allocated costs have increased to proportionally fund the escalating cost of general liability insurance and claims.
▪ Expenditures for the Building and Safety contract has decreased proportionally to the decrease in building and permit revenue.
0 500
1000
1500
2000
2500
3000
3500
4000
4500
FY 2020-21 Actual FY 2021-22
Original Budget
FY 2021-22
Estimate
FY 2022-23
Budget
Thousands
Community Development Expenditures
Salaries & Benefits Materials & Services Allocated Costs Capital Assets __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 136 General Fund
Community Development
Expenditures by Division
FY 2021-22
Actual
FY 2022-23
Original
Budget
FY 2022-23
Estimate
FY 2023-24
Budget
Increase/
(Decrease)
1150-Economic Development
Salaries & Benefits - 5,460 - - (5,460)
Materials & Services - 450 - 7,950 7,500
1150-Economic Development Total - 5,910 - 7,950 2,040
2101-Planning Commission
Salaries & Benefits 2,162 4,733 1,850 4,624 (109)
Materials & Services 0 0 0 6,000 6,000
2101-Planning Commission Total 2,162 4,733 1,850 10,624 5,891 2110-Planning
Salaries & Benefits 367,375 534,750 465,444 648,853 114,103 Materials & Services 63,130 137,500 28,535 83,260 (54,240) Allocated Costs 14,000 14,000 14,000 19,890 5,890
2110-Planning Total 444,505 686,250 507,979 752,003 65,753 3125-Community Enhancement
Salaries & Benefits 436,788 760,352 800,282 892,013 131,661 Materials & Services 20,881 41,500 8,704 43,000 1,500
3125-Community Enhancement Total 457,669 801,852 808,986 935,013 133,161 4110-Community Development
Salaries & Benefits 107,041 137,692 80,069 145,755 8,063 Materials & Services 2,826 3,300 2,900 3,300 -
Allocated Costs 53,300 53,300 53,300 75,720 22,420
4110-Community Development Total 163,167 194,292 136,269 224,775 30,483 4120-Building Services
Salaries & Benefits - 10,060 - - (10,060)
Materials & Services 2,294,390 1,423,500 1,940,405 780,100 (643,400) Allocated Costs 21,332 2,100 21,950 6,200 4,100
4120-Building Services Total 2,315,722 1,435,660 1,962,355 786,300 (649,360) 4130-General Engineering
Salaries & Benefits - 2,530 - - (2,530)
Materials & Services 602,449 99,100 134,800 99,300 200
Allocated Costs 13,753 6,000 8,380 7,400 1,400
4130-General Engineering Total 616,203 107,630 143,180 106,700 (930) 4182-Landfill Enforcement
Salaries & Benefits 3,044 700 1,219 300 (400)
Materials & Services 1,600 8,900 2,745 8,900 -
4182-Landfill Enforcement Total 4,644 9,600 3,964 9,200 (400) Grand Total 4,004,072 3,245,927 3,564,583 2,832,565 (413,362) __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 137 Page intentionally left blank.
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City of West Covina FY 2023-24 Proposed Budget Page 138 Capital Improvement Program
The City of West Covina develops a five-year Capital Improvement Program (CIP) that consists of an extensive list of projects necessary to maintain and improve the City’s infrastructure. The City defines a CIP as having (1) a capital asset with a minimum dollar value of $45,000, and (2) an estimated useful life of three years or more. A multi-year CIP is necessary because it is impossible to fund all capital projects immediately. In order to meet the City’s needs, it is imperative that the City continues to plan and strategize how it will allocate limited financial resources for capital projects.

The CIP should not be confused with the capital improvement budget. The capital improvement budget represents the first year of the CIP that is reviewed and adopted by the City Council. It authorizes specific projects and appropriates specific funding for those projects.

Projects and funding sources listed in the CIP for years other than year one (commonly called “out years”) are not authorized until the annual budget for those years is adopted by the City Council. The “out years” serve only as a guide for future planning and are subject to further review and modification in subsequent years. The City Council adopts a five-year CIP to provide a standard by which to:
▪ Prioritize the increased needs of the City
▪ Analyze the various funding sources
▪ Match, as appropriate, the funds to the various needs ▪ Plan to meet the City’s capital needs over an extended period of time, as funding becomes available
▪ Help to eliminate deficiencies, yet accommodate changing priorities while progressing toward a goal Capital Improvement Selection Process
The CIP has been developed with the combined input from the City Council and City staff. Requests are submitted to a committee of City staff members to review along with justifications, suggested funding source(s) and associated costs including any ongoing operating costs. The projects are categorized as CityWide, Building, General, Parks, Regional, Sewer, Streets, or Traffic.

They are assessed based on the funding availability and the needs and priorities of the City, then presented to the City Council for consideration and approval. Projects not funded in the current fiscal year are put in “out years.” Conversely, during the budget year there may be additional CIP projects approved by the City Council that were unforeseen during the budget adoption process.

Special Comments
▪ Although staff has made every attempt to adhere to the definition of a CIP, there are some occasions when projects may be below the $45,000 limit. While these projects may not be classified by most agencies as “capital projects,” they have been included due to their uniqueness. The Government Finance Officers’ Association defines a capital asset as “a new or rehabilitated physical asset that is nonrecurring, has a useful life of more than three to five years, and is expensive to purchase.” ▪ This Five-Year Capital Improvement Program is presented to the City Council as a working document.

The projects and funding sources are subject to change during the budget year to better reflect the priorities of the City Council.
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City of West Covina FY 2023-24 Proposed Budget Page 139 Capital Improvement Program
Summary
Funded Projects
Category
Prior
Years FYE 2024 FYE 2025 FYE 2026 FYE 2027 FYE 2028 Project Total Facilities    13,002,280    13,975,000                        ‐ ‐                      ‐                                          ‐      26,977,280 General    20,956,412          144,833                        ‐ ‐                      ‐                                          ‐      21,101,245 Parks       3,521,595       1,954,999           620,000         620,000        280,000         280,000         7,176,595 Sewer    12,460,863          152,600                        ‐ ‐                      ‐                                          ‐      12,613,463 Streets    15,845,065       6,900,000        1,750,000      1,840,000     1,500,000      1,500,000      29,425,065 Traffic       9,435,000          970,000           820,000         690,000        600,000         600,000      13,115,000 Grand Total    75,221,215    24,097,432        3,190,000     3,150,000     2,380,000      2,380,000    110,408,648 Unfunded Projects
Category
Project
Estimate
Facilities       5,634,999
General          125,000
Parks       5,173,599
Streets          719,999
Traffic       1,950,000
Grand Total    13,603,597
Facilities
24%
General
19%
Parks
7%
Sewer
11%
Streets
27%
Traffic
12%
Funded CIP by Category
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City of West Covina FY 2023-24 Proposed Budget Page 140 Capital Improvement Program
Summary
Funded Projects by Funding Source
Project Totals
Facilities General Parks Sewer Streets Traffic Grand Total Assessment Districts    12,613,463       2,000,000      14,613,463 County Measures       1,880,000          620,000        2,500,000 Developer    13,500,000      13,500,000
Gas Tax          240,000          190,000           430,000 General Fund 13,327,280           1,563,867       3,100,953          180,000      18,172,100 Grants    18,953,740              7,434       7,162,164       7,000,000      33,123,338 Impact Fees          150,000          483,639          130,000           763,639 Metro       5,795,039       3,116,000        8,911,039
Other SR            99,999            99,999           199,998 Park Fees       1,958,209        1,958,209
Road Maint Rehab    13,427,861       2,809,000      16,236,861 Grand Total    26,977,280    21,101,245      7,176,595    12,613,463    29,425,065    13,115,000   110,408,648 Impact Fees
1%
Grants
30%
Assessment Districts
13%
Metro
8%
Road Maint Rehab
15%
Gas Tax
0%
County Measures
2%
Park Fees
2%
General Fund
17%
Other SR
0%
Developer
12%
CIP Funding by Funding Source
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City of West Covina FY 2023-24 Proposed Budget Page 141 Capital Improvement Program
FY 2022‐2023 Completed Projects
Category/Project
Total CY
Estimate Total Project
Facilities 1,184,725 8,499,670
21033, Energy Efficiency Project 1,096,790 8,369,421
22023, City Hall Restroom 87,935 130,250
Parks 815,422 2,701,678
22007, Cortez Park Playground 27,937 391,407
21035, Friendship Park Playground 53,198 1,000,000
21005, PalmView, Aroma & Wal. Playgrounds 23,752 549,753 21029, Senior Center Entry Doors 96,359 100,150
22024, Cameron Park Restroom 230,190 241,600
22026, Walmardo Restrooms 383,986 418,768
Sewer 266,498 525,000
21011, Replace Azusa Ave Sewer Main 60,530 295,000
21012, Replace Citrus St. Sewer Main 205,968 230,000
Streets 2,293,092 11,576,875
21020, Residential Street Rehab (20‐21) 0 1,962,217
22004, Pedestrian & Vehicle Safety Imp. 1,518,630 6,848,300 22005, Residential Street Rehab (21‐22) 702,388 2,675,159 21007, Lark Ellen & Grovecenter Ped. Imp 72,074 91,200
Traffic 279,399 669,344
22025, Local Road Safety Plan (LRSP) 79,156 97,162
18040, Cameron/Barranca Traffic Signal   200,243 572,182 Grand Total 4,839,136 23,972,568
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City of West Covina FY 2023-24 Proposed Budget Page 142 Capital Improvement Program
FY 2022‐2023 Projects Underway
Category/Project
FY 2022‐23
Estimate Total Project
Facilities 3,777,527 19,007,860
21032, Dispatch Center ‐ New Roof 194,691 199,300
21034, Fire Bldg. Improvements 692,136 1,542,860
23001, Police Building Repairs 1,060,700 1,060,700
23002, Fire Station 1  Replacement 0 13,500,000
23003, City Yard Renovations 750,000 750,000
23011, Sportsplex Improvements 600,000 600,000
23015, City Yard Roof 250,000 250,000
23025, City Hall Parking Lot Resurfacing 125,000 200,000 23034, Facilities Improvements 105,000 105,000
24002, Emergency Generator at City Hall 0 300,000
24003, City Hall ‐ Seismic Retrofit 0 500,000
General 11,211,730 20,101,245
22010, Fire Station Repairs 2,803,103 602,088
22011, PSA for Health Dept. Services 524,460 603,976
22013, Microwave system infrastructure 1,100,000 1,100,000 22014, Financial Accounting Software/System 1,178,294 1,500,000 22020, Pumper Fire Trucks (two) 332,142 2,170,470
22021, Ladder Truck (Quint) 0 1,829,529
22022, New Ambulances 578,341 586,252
21002, Permitting System 284,009 425,955
22009, Police & Fire Radios 49,978 3,413,199
23002, Fire Station 1  Replacement 500,000 2,736,572
23017, City Signage ‐ Entry and Wayfinding 99,999 99,999 23018, Digital Aerial Data Acquisition 28,842 57,684
23021, BKK Detention Basin 1,000,000 1,000,000
19038, Pre‐Alerting System 6,320 435,521
22012, Job Training & Creating (Medians) 437,934 1,000,000 22019, Self‐Contained Breathing Apparatus 1,050,000 1,050,000 22008, Electrocardiograms Heart Monitors 13,308 265,000 22015, Pathway Lighting 295,000 295,000
22016, Sports Field Lighting 930,000 930,000
Parks 3,210,595 5,985,774
21004, Del Norte Dog Park Renovation 0 0
21028, Lark Ellen House ‐ Design & Demo 126,010 200,000 22001, Galster Park Playground 400,000 400,000
22002, Orangewood Park Restroom 375,775 375,775
22003, Shadow Oak Parking Lot Imp. 798,811 800,000
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City of West Covina FY 2023-24 Proposed Budget Page 143 Capital Improvement Program
FY 2022‐2023 Projects Underway
Category/Project
FY 2022‐23
Estimate Total Project
23007, Drinking Fountains & Picnic Areas 100,000 600,000 23012, Skate park mural 99,999 99,999
23020, Parks Security Cameras & Lighting 0 0
24001, Del Norte Park Improvements & Dog Park 0 1,300,000 24007, Cortez Equip. Room & Snack Bar 0 0
23024, Cortez Trash Enclosure & Goal Post 50,000 50,000 23022, Del Norte Tennis Courts 40,000 40,000
23023, Gingrich Basketball Courts 40,000 40,000
23005, Parks Restroom Improvements 1,000,000 1,000,000
23019, Security Cameras & Lights 180,000 1,080,000
Sewer 1,599,687 10,833,924
21009, CIPP Lining Program 305,200 457,800
17022, Azusa Sewer Lift Station 964,487 4,046,124
21013, Sewer System Controls & Power 280,000 280,000
23030, Manhole Replacement‐Cortez/Prospero 50,000 50,000 24004, Southside Sewer CIPP Lining 0 3,500,000
24005, Southside Sewer Replacement 0 2,500,000
Streets 9,401,349 16,290,619
21016, Median Landscaping 1,418,650 4,000,000
21031, Sidewalk Assessment & Repair 240,000 240,000
22006, Catch Basin Cleaning 120,000 120,000
19006, Azusa Ave Street Rehab 3,948,000 5,065,920
21019, Street Lights LED's Conversion 300,000 300,000
23013, Citrus Ave Rehab 99,999 99,999
23028, HSIP Cycle 10 Improvements 3,184,700 3,184,700
23031, Pavement Management Program Update 90,000 180,000 24008, Residential Street Rehab (23‐24) 0 2,600,000
24006, Catch Basin CPS Unit Upgrade 0 500,000
Traffic 8,789,249 11,649,000
21025, Traffic Control Devices Install 60,000 120,000
21024, Traf Sig Controller & Bckp Battery 120,249 420,000 23008, Regional Signal Synchronization 1,000,000 1,000,000 23009, Lark Ellen/Badillo Traffic Signal Imp. 200,000 200,000 23016, Traf. Signs, Stripping, Pvmt. Markers 100,000 100,000 23027, Pedestrian & Vehicle Safety Imp. 22‐23 309,000 2,809,000 23032, Azusa Pedestrian & Signal Improvements 7,000,000 7,000,000 Grand Total 37,990,137 83,868,422
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City of West Covina FY 2023-24 Proposed Budget Page 144 Capital Improvement Program
FY 2023‐2024 Projects
Category/Project FYE 2024 Total Project
Facilities 13,975,000 14,500,000
23002, Fire Station 1  Replacement 13,500,000 13,500,000 23025, City Hall Parking Lot Resurfacing 75,000 200,000 24002, Emergency Generator at City Hall 150,000 300,000 24003, City Hall ‐ Seismic Retrofit 250,000 500,000
General 144,833 483,639
21002, Permitting System 115,991 425,955
23018, Digital Aerial Data Acquisition 28,842 57,684
Parks 1,954,999 3,300,803
23006, Friendship Park Improvements 275,000 320,803
23007, Drinking Fountains & Picnic Areas 100,000 600,000 24001, Del Norte Park Improvements & Dog Park 1,300,000 1,300,000 24007, Cortez Equip. Room & Snack Bar 99,999 0
23019, Security Cameras & Lights 180,000 1,080,000
Sewer 152,600 457,800
21009, CIPP Lining Program 152,600 457,800
Streets 6,900,000 17,248,300
21016, Median Landscaping 500,000 4,000,000
19006, Azusa Ave Street Rehab 1,050,000 1,050,000
22004, Pedestrian & Vehicle Safety Imp. 1,000,000 6,848,300 21014, Sidewalk, Curb & Gutter Repairs 180,000 900,000
21015, Sidewalk & Concrete Repairs 70,000 350,000
24008, Residential Street Rehab (23‐24) 2,600,000 2,600,000 24006, Catch Basin CPS Unit Upgrade 500,000 500,000
23029, Bus Shelter Replacement 1,000,000 1,000,000
Traffic 970,000 4,509,000
21025, Traffic Control Devices Install 30,000 90,000
21024, Traf Sig Controller & Bckp Battery 90,000 360,000 23010, Cameron/Citrus Traffic Signal 250,000 750,000
23016, Traf. Signs, Stripping, Pvmt. Markers 100,000 500,000 23027, Pedestrian & Vehicle Safety Imp. 22‐23 500,000 2,809,000 Grand Total 24,097,432 40,499,542
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City of West Covina FY 2023-24 Proposed Budget Page 145 Capital Improvement Program
Category: Facilities
Funded Projects
Project Prior Years FYE 2024 FYE 2025 FYE 2026 FYE 2027 FYE 2028 Project Total 21032, Dispatch Center ‐ New Roof          199,300                       ‐                        ‐                 ‐                ‐                ‐          199,300 21034, Fire Bldg. Improvements      1,542,860                       ‐                        ‐                 ‐                ‐                ‐      1,542,860 23001, Police Building Repairs      1,060,700                       ‐                        ‐                 ‐                ‐                ‐      1,060,700 23002, Fire Station 1  Replacement                       ‐    13,500,000                        ‐                 ‐                ‐                ‐    13,500,000 23003, City Yard Renovations          750,000                       ‐                        ‐                 ‐                ‐                ‐          750,000 23011, Sportsplex Improvements         600,000                       ‐                       ‐                  ‐                ‐                ‐          600,000 23015, City Yard Roof          250,000                       ‐                        ‐                 ‐                ‐                ‐          250,000 23025, City Hall Parking Lot Resurfacing          125,000            75,000                        ‐                 ‐                ‐                ‐          200,000 23034, Facilities Improvements          105,000                        ‐                 ‐                ‐                ‐          105,000 24002, Emergency Generator at City Hall                       ‐          150,000                        ‐                 ‐                ‐                ‐          150,000 24003, City Hall ‐ Seismic Retrofit                       ‐          250,000                        ‐                 ‐                ‐                ‐          250,000 (blank)          100,000
Unfunded Projects
Project Name
Project
Estimate
City Hall ‐ Interior remodel      1,000,000
City Hall ‐ Repainting Exterior          400,000
City Hall Storm Water Lift Station Pumps 85,000
City Yard Back‐up Generator          100,000
Dispatch Center Renovation          500,000
Door Access ‐ Phase II          250,000
Electric Vehicle Charging Station Upgrades 99,999
Fire Station 3 ‐ Renovation      2,200,000
Fire Station 5 ‐ Renovation          600,000
City Council Chamber Renovation          400,000
Grand Total      5,634,999
Total Facilities Projects    24,242,859
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City of West Covina FY 2023-24 Proposed Budget Page 146 Capital Improvement Program
Category: Facilities
Project: Emergency Generator at City Hall
Project No.
24002
Estimated Impact on Future Operating Costs
Funding
Prior
Years FYE 2023 FYE 2024 FYE 2025 FYE 2026 FYE 2027
Project
Total
160 CIP                    ‐ ‐                          150,000 ‐                    ‐                    ‐                          150,000 Grand Total                    ‐ ‐                          150,000 ‐                    ‐                    ‐                          150,000 Replace Emergency Generator at City Hall To ensure continuity of operations. New Project Est. Annual Impact
Reduce future maintenance costs. $0
Project Total: City Goal Addressed:
$150,000 Enhance City Image and Effectiveness
Description Justification Status
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City of West Covina FY 2023-24 Proposed Budget Page 147 Capital Improvement Program
Category: Facilities
Project: City Hall ‐ Seismic Retrofit
Project No.
24003
Estimated Impact on Future Operating Costs
Funding
Prior
Years FYE 2023 FYE 2024 FYE 2025 FYE 2026 FYE 2027
Project
Total
160 CIP                    ‐ ‐                          250,000 ‐                    ‐                    ‐                          250,000 Grand Total                    ‐ ‐                          250,000 ‐                    ‐                    ‐                          250,000 City Hall ‐ Seismic Retrofit 0 New Project
Est. Annual Impact
Reduce future maintenance costs. $0
Project Total: City Goal Addressed:
$250,000 Enhance City Image and Effectiveness
Description Justification Status
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City of West Covina FY 2023-24 Proposed Budget Page 148 Capital Improvement Program
Category: General
Funded Projects
Project Prior Years FYE 2024
FYE
2025
FYE
2026
FYE
2027
FYE
2028 Project Total
19038, Pre‐Alerting System         435,521          435,521 21002, Permitting System         309,964   115,991            ‐           ‐           ‐           ‐          425,955 22008, Electrocardiograms Heart Monitors         265,000 ‐                ‐           ‐           ‐           ‐                    265,000 22009, Police & Fire Radios      3,413,199 ‐                ‐           ‐           ‐           ‐                3,413,199 22010, Fire Station Repairs         602,088 ‐                ‐           ‐           ‐           ‐                    602,088 22011, PSA for Health Dept. Services         603,976 ‐               ‐           ‐           ‐           ‐                    603,976 22012, Job Training & Creating (Medians)      1,000,000 ‐                ‐           ‐           ‐           ‐                1,000,000 22013, Microwave system infrastructure      1,100,000 ‐                ‐           ‐           ‐           ‐                1,100,000 22014, Financial Accounting Software/System 1,500,000       ‐                ‐           ‐           ‐           ‐                1,500,000 22015, Pathway Lighting         295,000 ‐                ‐           ‐           ‐           ‐                    295,000 22016, Sports Field Lighting         930,000 ‐                ‐           ‐           ‐           ‐                    930,000 22017, ADA Transition Plan      1,000,000 ‐                ‐          ‐           ‐           ‐                1,000,000 22019, Self‐Contained Breathing Apparatus      1,050,000 ‐                ‐           ‐           ‐           ‐                1,050,000 22020, Pumper Fire Trucks (two)      2,170,470 ‐                ‐           ‐           ‐           ‐                2,170,470 22021, Ladder Truck (Quint)      1,829,529 ‐                ‐           ‐           ‐           ‐                1,829,529 22022, New Ambulances         586,252 ‐                ‐           ‐           ‐           ‐                    586,252 23002, Fire Station 1  Replacement      2,736,572 ‐                ‐           ‐           ‐           ‐                2,736,572 23017, City Signage ‐ Entry and Wayfinding           99,999 ‐                ‐           ‐          ‐           ‐                      99,999 23018, Digital Aerial Data Acquisition           28,842     28,842            ‐           ‐           ‐           ‐            57,684 23021, BKK Detention Basin      1,000,000 ‐                ‐           ‐           ‐           ‐                1,000,000 Grand Total   20,956,412   144,833            ‐           ‐           ‐           ‐    21,101,245 Unfunded Projects
Project Name
Project
Estimate
BKK Radio Tower Monitoring System & Imp. 125,000
Grand Total         125,000
Total General Projects   21,226,245
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City of West Covina FY 2023-24 Proposed Budget Page 149 Capital Improvement Program
Category: Parks
Funded Projects
Project Prior Years FYE 2024 FYE 2025 FYE 2026 FYE 2027 FYE 2028 Project
Total
21004, Del Norte Dog Park Renovation           7,434 ‐                    ‐                 ‐                ‐                ‐                          7,434 21005, PalmView, Aroma & Wal. Playgrounds         82,434         82,434 21028, Lark Ellen House ‐ Design & Demo 200,000        ‐                    ‐                 ‐                ‐                ‐                      200,000 21029, Senior Center Entry Doors       100,150       100,150 22001, Galster Park Playground       400,000 ‐                    ‐                 ‐                ‐                ‐                      400,000 22002, Orangewood Park Restroom       375,775 ‐                    ‐                 ‐                ‐                ‐                      375,775 22003, Shadow Oak Parking Lot Imp.       800,000 ‐                    ‐                 ‐                ‐                ‐                      800,000 23005, Parks Restroom Improvements   1,000,000 ‐                    ‐                 ‐                ‐                ‐                  1,000,000 23006, Friendship Park Improvements         45,803       275,000 ‐                 ‐                ‐                ‐                      320,803 23007, Drinking Fountains & Picnic Areas 100,000              100,000    100,000   100,000 100,000   100,000       600,000 23012, Skate park mural         99,999 ‐                    ‐                 ‐                ‐                ‐                        99,999 23019, Security Cameras & Lights       180,000       180,000    180,000   180,000 180,000   180,000   1,080,000 23022, Del Norte Tennis Courts         40,000 ‐                    ‐                 ‐                ‐                ‐                        40,000 23023, Gingrich Basketball Courts         40,000 ‐                    ‐                  ‐                ‐                ‐                        40,000 23024, Cortez Trash Enclosure & Goal Post         50,000 ‐                    ‐                 ‐                ‐                ‐                        50,000 24001, Del Norte Park Improvements & Dog P                   ‐    ‐                 ‐                ‐                ‐                1,300,000   1,300,000 24007, Cortez Equip. Room & Snack Bar         99,999 ‐                 ‐                ‐                ‐ 25XXX, Gingrich Park Tot Lot                    ‐ ‐                       340,000 ‐                ‐                ‐                      340,000 Unfunded Projects
Project Name
Project
Estimate
Galster Park Trail 99,999
Paseo Lighting Replacement/Repairs       150,000
Skate park, lighting and seating       300,000
Shadow Oak Restroom       408,600
Cameron Park Community Center Imp. 295,000
Park picnic area renovations   2,400,000
Walmardo Basketball Courts       250,000
Sportsplex Field Lighting   1,270,000
Grand Total   5,173,599
Total Parks Projects #########
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City of West Covina FY 2023-24 Proposed Budget Page 150 Capital Improvement Program
Category: Parks
Project: Del Norte Park Improvements & Dog Park
Project No.
24001
Estimated Impact on Future Operating Costs
Funding
Prior
Years FYE 2023 FYE 2024 FYE 2025 FYE 2026 FYE 2027
Project
Total
170 PDF                    ‐ ‐                       1,300,000 ‐                    ‐                    ‐                       1,300,000 Grand Total                    ‐ ‐                       1,300,000 ‐                    ‐                    ‐                       1,300,000 Del Norte Park ‐ Roof Replacement of Pony
Snack Bar, Demo South West Snack Bar, Dog
Park Improvements, Restroom
Improvements, Repair Trash Enclosure
Improve recreational and park
opportunities in the community.

New Project
Est. Annual Impact
Reduce future maintenance costs. $0
Project Total: City Goal Addressed:
$1,300,000 Enhance City Image and Effectiveness
Description Justification Status
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City of West Covina FY 2023-24 Proposed Budget Page 151 Capital Improvement Program
Category: Parks
Project: Cortez Equip. Room & Snack Bar
Project No.
24007
Estimated Impact on Future Operating Costs
Funding
Project No. 24007
Prior
Years FYE 2023 FYE 2024 FYE 2025 FYE 2026 FYE 2027
Project
Total
166 Impact Fees ‐ 99,999 ‐ ‐ ‐ Grand Total ‐ 99,999 ‐ ‐ ‐ Cortez Park Equipment Room & Snack Bar Improve recreational and park opportunities in the community.

New Project
Est. Annual Impact
Reduce future maintenance costs. $0
Project Total: City Goal Addressed:
$0 Enhance City Image and Effectiveness
Description Justification Status
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City of West Covina FY 2023-24 Proposed Budget Page 152 Capital Improvement Program
Category: Sewer
Funded Projects
Project
Prior
Years FYE 2024 FYE 2025 FYE 2026 FYE 2027 FYE 2028 Project Total 17022, Azusa Sewer Lift Station      4,046,124 ‐                     ‐                     ‐                     ‐                     ‐                     4,046,124 21008, Sewer System Mgmt. Plan Update 75,000             ‐                     ‐                     ‐                     ‐                     ‐                           75,000 21009, CIPP Lining Program          305,200        152,600 ‐                     ‐                     ‐                     ‐                         457,800 21010, Replace Glenview Sewer Main      1,704,539 ‐                     ‐                     ‐                     ‐                     ‐                     1,704,539 21013, Sewer System Controls & Power 280,000           ‐                     ‐                     ‐                     ‐                     ‐                         280,000 23030, Manhole Replacement‐Cortez/Prospe            50,000 ‐                     ‐                     ‐                     ‐                     ‐                           50,000 24004, Southside Sewer CIPP Lining      3,500,000 ‐                     ‐                     ‐                     ‐                     ‐                     3,500,000 24005, Southside Sewer Replacement      2,500,000 ‐                     ‐                     ‐                     ‐                     ‐                     2,500,000 Grand Total    12,460,863        152,600 ‐                     ‐                     ‐                     ‐                   12,613,463 __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 153 Capital Improvement Program
Category: Sewer
Project: Southside Sewer CIPP Lining
Project No.
24004
Estimated Impact on Future Operating Costs
Funding
Prior
Years FYE 2023 FYE 2024 FYE 2025 FYE 2026 FYE 2027
Project
Total
189 Sewer 3,500,000         ‐                    3,500,000 ‐                    ‐                    ‐                       3,500,000 Grand Total 3,500,000        3,500,000 ‐                    ‐                    ‐                    ‐                       3,500,000 Southside Sewer CIPP Lining Maintain critical infrastructure New Project Est. Annual Impact
Reduce number of emergency call‐outs. $0
Project Total: City Goal Addressed:
$3,500,000 Enhance City Image and Effectiveness
Description Justification Status
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City of West Covina FY 2023-24 Proposed Budget Page 154 Capital Improvement Program
Category: Sewer
Project: Southside Sewer Replacement
Project No.
24005
Estimated Impact on Future Operating Costs
Funding
Prior
Years FYE 2023 FYE 2024 FYE 2025 FYE 2026 FYE 2027
Project
Total
189 Sewer 2,500,000         ‐                    2,500,000 ‐                    ‐                    ‐                       2,500,000 Grand Total 2,500,000        2,500,000 ‐                    ‐                    ‐                    ‐                       2,500,000 Southside Sewer Replacement Maintain critical infrastructure New Project Est. Annual Impact
Reduce number of emergency call‐outs. $0
Project Total: City Goal Addressed:
$2,500,000 Enhance City Image and Effectiveness
Description Justification Status
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City of West Covina FY 2023-24 Proposed Budget Page 155 Capital Improvement Program
Category: Streets
Funded Projects
Project
Prior
Years
FYE 2024 FYE 2025 FYE 2026 FYE 2027 FYE 2028 Project Total 19006, Azusa Ave Street Rehab     4,015,920    1,050,000 ‐                     ‐                     ‐                     ‐                         5,065,920 21014, Sidewalk, Curb & Gutter Repairs 360,000                 180,000        180,000        180,000 ‐                     ‐                            900,000 21015, Sidewalk & Concrete Repairs         140,000          70,000          70,000          70,000 ‐                     ‐                            350,000 21016, Median Landscaping     1,500,000        500,000        500,000        500,000       500,000        500,000     4,000,000 21019, Street Lights LED's Conversion         300,000 ‐                     ‐                                         ‐                     ‐ ‐                            300,000 21031, Sidewalk Assessment & Repair 240,000          ‐                     ‐                     ‐                     ‐                     ‐                            240,000 22004, Pedestrian & Vehicle Safety Imp. 1,848,300         1,000,000    1,000,000    1,000,000    1,000,000    1,000,000     6,848,300 22006, Catch Basin Cleaning         120,000 ‐                     ‐                     ‐                     ‐                     ‐                            120,000 23013, Citrus Ave Rehab           99,999 ‐                     ‐                     ‐                     ‐                     ‐                               99,999 23014, Residential Street Rehab (22‐23) 3,946,146      ‐                     ‐                     ‐                     ‐                     ‐                         3,946,146 23028, HSIP Cycle 10 Improvements     3,184,700     3,184,700 23029, Bus Shelter Replacement    1,000,000 ‐                     ‐                     ‐                                         ‐     1,000,000 23031, Pavement Management Program Up           90,000          90,000        180,000 23033, Workman Ave Rehab                     ‐ ‐                     ‐                     ‐                     ‐                               90,000 24006, Catch Basin CPS Unit Upgrade                      ‐        500,000 ‐                     ‐                     ‐                     ‐                            500,000 Unfunded Projects
Project Name
Project
Estimate
Install lighting on Glendora Avenue           99,999
Christ Lutheran Left Turn on Citrus           50,000
Merced/Sunset Avenues Left Turn         190,000
Merced/Valinda Left Turn         190,000
Glendora/Merced Avenues Left Turn 190,000
Grand Total         719,999
Total Streets Projects                            30,145,064 __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 156 Capital Improvement Program
Category: Streets
Project: Catch Basin CPS Unit Upgrade
Project No.
24006
Estimated Impact on Future Operating Costs
Funding
Prior
Years FYE 2023 FYE 2024 FYE 2025 FYE 2026 FYE 2027
Project
Total
197 Measure W                    ‐ ‐                          500,000 ‐                    ‐                    ‐                          500,000 Grand Total                    ‐ ‐                          500,000 ‐                    ‐                    ‐                          500,000 Catch Basin CPS Unit Upgrade Maintain Infrastructure New Project Est. Annual Impact
Reduce future maintenance costs. $0
Project Total: City Goal Addressed:
$500,000 Enhance City Image and Effectiveness
Description Justification Status
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City of West Covina FY 2023-24 Proposed Budget Page 157 Capital Improvement Program
Category: Streets
Project: Residential Street Rehab (23‐24)
Project No.
24008
Estimated Impact on Future Operating Costs
Funding
Prior
Years FYE 2023 FYE 2024 FYE 2025 FYE 2026 FYE 2027
Project
Total
237 SB1                    ‐ ‐                       2,600,000 ‐                    ‐                    ‐                       2,600,000 Grand Total                    ‐ ‐                       2,600,000 ‐                    ‐                    ‐                       2,600,000 Project Total: City Goal Addressed:
$2,600,000 Enhance City Image and Effectiveness
Description Justification Status
Residential Street Rehab Program FY 23‐24. Maintain Infrastructure New Project $0
Est. Annual Impact
Reduce future maintenance costs.
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City of West Covina FY 2023-24 Proposed Budget Page 158 Capital Improvement Program
Category: Traffic
Funded Projects
Project
Prior
Years FYE 2024 FYE 2025 FYE 2026 FYE 2027 FYE 2028 Project Total 18040, Cameron/Barranca Traffic Signal            116,000          116,000 21023, Video Detection Citywide                       ‐                       ‐ 21024, Traf Sig Controller & Bckp Battery          150,000          90,000      90,000      90,000 ‐                 ‐                          420,000 21025, Traffic Control Devices Install            60,000          30,000      30,000 ‐                 ‐                 ‐                          120,000 23008, Regional Signal Synchronization      1,000,000 ‐                     ‐                 ‐                 ‐                 ‐                      1,000,000 23009, Lark Ellen/Badillo Traffic Signal Imp.          200,000 ‐                                      ‐                 ‐                 ‐                 ‐          200,000 23010, Cameron/Citrus Traffic Signal          500,000       250,000 ‐                 ‐                 ‐                 ‐                          750,000 23016, Traf. Signs, Stripping, Pvmt. Markers          100,000       100,000    100,000    100,000    100,000    100,000          600,000 23027, Pedestrian & Vehicle Safety Imp. 22‐23          309,000       500,000    500,000    500,000    500,000    500,000      2,809,000 23032, Azusa Pedestrian & Signal Improvements      7,000,000      7,000,000 25XXX, Traffic & Engineering Surveys                       ‐ ‐                        100,000 ‐                                  ‐                 ‐          100,000 Grand Total      9,435,000       970,000    820,000    690,000    600,000    600,000    13,115,000 Unfunded Projects
Project Name
Project
Estimate
GPS Emergency Pre‐emption System      1,500,000
Cameron/Orange Traffic Signal Imp.          450,000
Grand Total      1,950,000
Total Traffic Projects    15,065,000
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City of West Covina FY 2023-24 Proposed Budget Page 159 Page intentionally left blank.
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City of West Covina FY 2023-24 Proposed Budget Page 160 Debt Service
The City of West Covina, the Community Development Commission, and the Public Financing Authority (PFA) have issued debt instruments to finance capital projects and equipment. The three governmental units, although related, are distinct legal entities. The debt of the Community Development Commission (the former Redevelopment Agency) has been assumed by the Successor Agency to the City of West Covina Redevelopment Agency (“Successor Agency”). The City currently does not intend to new issue debt.

The City has tax-based revenue from which to repay debt. The Successor Agency receives an allocation of property taxes from the Redevelopment Property Tax Trust Fund (RPTTF) in an amount sufficient to meet the annual debt service requirements. The PFA has no ability to generate revenues, other than through charges for the use of money and property. Debt between related governments has not been budgeted, as doing so would result in double-counting the debt and related revenues.

The State of California Government Code section 43605 states legal debt margin shall not exceed 15% of gross assessed value of all real and personal property of the City. The City does not have debt applicable to the debt limit limitation, since none of the debt is backed by taxes levied upon taxable property.

Debt Issued by the City Of West Covina – Notes Payable
Successor Agency Note - $11,578,351
On December 4, 2015, the City and Successor Agency entered into a settlement agreement with the California Department of Finance (DOF) regarding the Other Funds Due Diligence Review. The agreement requires the City to repay the Successor Agency $11,578,351 for transfers that did not represent enforceable obligations. The Successor Agency will then remit these funds to the Los Angeles County Auditor-Controller for allocation to the affected taxing entities. The amount of the note must be repaid through biannual payments in the amount of $289,459 each on January 15th and June 15th until the loan is repaid in full on June 15, 2035. There is no interest charged on this repayment.

Year-ending June 30
Notes Payable
Principal
2024 578,918
2025 578,918
2026 578,918
2027 578,918
2028 578,918
2029-2033 2,894,590
2034-2035 1,157,827
Total $ 6,947,007
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City of West Covina FY 2023-24 Proposed Budget Page 161 Debt Service
Debt Issued by the Former Redevelopment Agency – Bonds Payable 2017 Tax Allocation Revenue Refunding Bonds, Series A (Tax-Exempt) & B (Federally Taxable) Original Issue - $15,380,000
This is composed of Series A ($4,725,000) and Series B ($10,655,000) bonds issued in February 2017, to refinance the 1998 Housing Set-Aside Tax Allocation Bonds, Series A and B, the 2001 Housing Set-Aside Tax Allocation Revenue Bonds, the 2002 Tax Allocation Refunding Bonds and the 1999 Taxable Variable Rate Demand Tax Allocation Bonds. Interest rates range from 2.0% to a maximum of 5.0% over the term of the Series A bonds and from 1.0% to a maximum of 4.0% over the term of the Series B bonds. The bonds are payable from and secured by designated property tax revenues (formerly tax increment revenues).

Year-ending June 30 Series A Series A Series B Series B Principal Interest Principal Interest Total
2024 435,000 37,275 820,000 123,131 1,415,406
2025 450,000 19,575 840,000 97,706 1,407,281
2026 470,000 5,288 2,150,000 230,641 2,855,929
2026 470,000 5,288 730,000 72,719 1,278,007
2027 - - 145,000 58,409 203,409
2028 - - 415,000 48,700 463,700
Total 2017 Bonds $1,355,000 $62,138 $4,055,000 $459,634 $5,931,772 Sales and Use Tax Reimbursement Agreement
The former Redevelopment Agency agreed to reimburse the City for sales tax revenues used to secure CFD bonds. Under the agreement, all previously foregone sales tax through FY 2005-06 totaling $9.6 million will be repaid starting FY 2005-06, spread over 20 years at 4% interest. These repayments will be combined with the annual reimbursement of future sales tax amounts. The total annual payments would range from $1.5 million in 2005-06 to a high of $2.9 million in 2021-22 with final payments totaling $1.2 million in 2024-25. In the event sufficient revenues to make the scheduled payments do not exist, the amount will be carried forward with no default on the agreement. Said agreement may be amended so long as owners of obligations payable from the tax increment are not harmed. As a result of redevelopment dissolution, this agreement has also been deemed invalid by the Department of Finance (DOF) at this time. Staff continues to research ways to get this agreement approved by the DOF. __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 162 Debt Service
Debt Issued by City of West Covina Public Financing Authority Bonds Payable
2006 Lease Revenue Bonds for Big League Dreams Project
Original Issue - $10,710,000 Series A, $7,295,000 Series B (Taxable) Issued to provide funds for the construction of the West Covina Big League Dreams Sports Park and adjacent infrastructure improvements. Series A Bonds are payable from base rental payments from Series A Site (six replica stadiums, a multi-sport pavilion, restaurants, batting cages, playgrounds and administration and maintenance facilities). Interest rates range from 4.0% to a maximum of 5.0% over the term of the bonds. Series B Bonds are payable from rental payments for Series B Site (comprised of the North Parking Structure located at the West Covina Civic Center Complex). Interest rates range from 5.39% to 6.07% over the term of the bonds.

Year-ending June 30 2006 A 2006 A 2006 B 2006 B
Principal Interest Principal Interest Total
2024 425,000 424,750 270,000 312,129 1,431,879
2025 445,000 403,500 285,000 295,795 1,429,295
2026 465,000 381,250 305,000 278,552 1,429,802
2027 495,000 358,000 325,000 260,100 1,438,100
2028 515,000 333,250 345,000 240,372 1,433,622
2029-2033 2,985,000 1,254,000 2,055,000 862,244 7,156,244 2034-2036 3,165,000 345,500 1,560,000 193,026 5,263,526 Total 2006 Bonds $8,495,000 $3,500,250 $5,145,000 $2,442,218 $19,582,468 2018 West Covina Public Financing Authority Lease Revenue Refunding Bonds, Series A and B Original Issue - $24,165,000
This was composed of Series A ($19,310,000) and Series B ($4,855,000) Taxable bonds issued on November 20, 2018. The bonds are payable from lease payments from the City’s General Fund as rental for certain public facilities. Interest rates range from 2.953% to 5.0% over the term of the bonds. The final maturity date is May 2044.

Year-ending June 30
2018 A 2018 A 2018 B 2018 B
Principal Interest Principal Interest Total
2024 560,000 778,650 390,000 131,919 1,860,569
2025 585,000 750,650 405,000 116,100 1,856,750
2026 620,000 721,400 420,000 99,471 1,860,871
2027 645,000 690,400 440,000 81,751 1,857,151
2028 680,000 658,150 455,000 62,968 1,856,118
2029-2033 5,495,000 2,672,750 980,000 65,661 9,213,411
2034-2038 8,050,000 1,130,200 - - 9,180,200
2039-2043 560,000 93,600 - - 653,600
2044 125,000 5,000 - - 130,000
Total 2018 Bonds $17,320,000 $7,500,800 $3,090,000 $557,870 $28,468,670 __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 163 Debt Service
2020 West Covina Public Financing Authority Lease Revenue Bonds, Series A Original Issue - $204,095,000
On July 23, 2020, the West Covina Public Financing Authority issued Series A Lease Revenue Bonds in the amount of $204,095,000 for the purposes of funding a portion of its CalPERS obligation, capital improvements for the City, a reserve for the 2020A bonds and its cost of issuance. Interest rates range from 1.747% to 3.892% over the term of the bonds. The final maturity date is August 2045.

Year-ending June 30 2020 Series A 2020 Series A
Principal Interest Total
2024 4,210,000 6,904,083 11,114,083
2025 4,525,000 6,813,563 11,338,563
2026 4,560,000 6,711,662 11,271,662
2027 4,900,000 6,596,631 11,496,631
2028 5,265,000 6,462,372 11,727,372
2029-2033 34,920,000 29,632,516 64,552,516
2034-2038 49,020,000 22,846,433 71,866,433
2039-2043 67,370,000 12,547,349 79,917,349
2044-2045 16,105,000 1,235,515 17,340,515
Total 2020 Bonds $190,875,000 $99,750,124 $290,625,124
Notes Payable
Energy Efficiency Loans Payable
Original Note - $6,602,048
In May 2021, the City entered into two lease-purchase agreements for the acquisition and installation of certain energy conservation equipment and improvements (solar) and installation of certain energy conservation equipment including lighting and HVAC (non-solar) with an aggregate principal borrowing of $6,602,048.

Year-ending June 30
Energy Energy Solar Solar
Principal Interest Principal Interest Total
2024 162,331 88,429 95,435 114,565 460,760
2025 181,583 83,333 98,902 111,098 474,916
2026 201,908 77,640 102,494 107,506 489,548
2027 200,636 71,492 106,217 103,783 482,128
2028 203,927 65,347 110,076 99,924 479,274
2029-2033 1,145,755 227,093 613,340 436,660 2,422,848
2034-2038 843,460 46,600 1,064,974 307,146 2,262,180
2039-2041 - - 1,014,559 64,670 1,079,229
Total 2018 Bonds $2,939,600 $659,934 $3,205,997 $1,345,352 $8,150,883 __________________________
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City of West Covina FY 2023-24 Proposed Budget Page 164 Debt Service
Summary of all Outstanding Debt
Summary of All Debt by Principal and Interest
Year-ending June 30 Principal Interest Total
2024 7,946,684 8,914,931 16,861,615
2025 8,394,403 8,691,320 17,085,723
2026 8,453,320 8,455,488 16,908,808
2027 7,835,771 8,220,566 16,056,337
2028 8,567,921 7,971,083 16,539,004
2029-2033 52,193,685 35,209,893 87,403,578
2034-2038 64,861,261 24,868,905 89,730,166
2039-2043 68,944,559 12,705,619 81,650,178
2044-2045 16,230,000 1,240,515 17,470,515
Total $243,427,604 $116,278,320 $359,705,924
Summary of All Debt by Series or Type
Yearending
June 30
Successor
Agency
Note
2017
Bonds
2006
Bonds
2018
Bonds 2020 Bonds
Loans
Payable Total
2024 578,918 1,415,406 1,431,879 1,860,569 11,114,083 460,760 16,861,615 2025 578,918 1,407,281 1,429,295 1,856,750 11,338,563 474,916 17,085,723 2026 578,918 1,278,007 1,429,802 1,860,871 11,271,662 489,548 16,908,808 2027 578,918 203,409 1,438,100 1,857,151 11,496,631 482,128 16,056,337 2028 578,918 463,700 1,433,622 1,856,118 11,727,372 479,274 16,539,004 2029-33 2,894,590 1,163,969 7,156,244 9,213,411 64,552,516 2,422,848 87,403,578 2034-38 1,157,827 0 5,263,526 9,180,200 71,866,433 2,262,180 89,730,166 2039-43 0 0 0 653,600 79,917,349 1,079,229 81,650,178
2044-45 0 0 0 130,000 17,340,515 0 17,470,515
Total $6,947,007 $5,931,772 $19,582,468 $28,468,670 $290,625,124 $8,150,883 $359,705,924 Debt Ratings
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City of West Covina FY 2023-24 Proposed Budget Page 165 Debt Service
Rating Agencies rate how likely debt will be repaid by an entity. The ratings are for informational purposes, they do not predict probability of default, or investment recommendations. Historically, bonds that receive a high letter grade can pay a lower interest rate than one with a lower grade. The City was rated by Standard & Poor’s Rating Services, a well-known rating agency, which affirmed its rating of “A+.”
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City of West Covina FY 2023-24 Proposed Budget Page 166 Fund 300 ‐ Debt Service ‐ City
FY2020‐21
Actual
FY2021‐22
Actual
Original
Budget
FY2022‐23
Estimated
FY2022‐23
Proposed
Budget
FY2023‐24
Increase/
(Decrease)
Revenue
Other Revenues 204,095,000 ‐ ‐ ‐ ‐ ‐ Use of Money & Property 85,014 74,288 36,790 600,000 600,000 563,210 Revenue Total 204,180,014 74,288 36,790 600,000 600,000 563,210 Expenditures
Materials & Services 36,523 ‐ ‐ ‐ ‐ ‐ Debt Service 8,441,498 14,946,062 15,258,000 15,265,400 15,453,591 195,591 Expenditures Total 8,478,021 14,946,062 15,258,000 15,265,400 15,453,591 195,591 Revenues Less Expenditures 195,701,993 (14,871,773) (15,221,210) (14,665,400) (14,853,591) Net Transfers (179,858,602) 14,919,857 15,410,158 15,410,158 15,446,291 Net Change in Fund Balance 15,843,391 48,084 188,948 744,758 592,700 Beginning Fund Balance 35,742,772 19,899,380 19,947,464 19,947,464 20,692,222 Ending Fund Balance 19,899,380 19,947,464 20,136,412 20,692,222 21,284,922 Fund Overview
FY2023‐2024 Expenditures
Debt Service payments for the next fiscal year are outlined below.

Principal Interest Total
560,000          778,650        1,338,650
390,000          131,919            521,919
4,210,000       6,904,083      11,114,083
425,000          424,750            849,750
270,000          312,130            582,130
$5,855,000 $8,551,531 $14,406,531
257,766          202,994            460,760
579,000            579,000
$6,691,766 $8,754,525 $15,446,291
The City has established one Debt Service Fund to accumulate assets for the repayment of City long‐ term debt, which includes outstanding bonds, notes, capital leases and related costs. Funding is accumulated from interest income, developer reimbursements, and transfers from the General Fund and the Successor Agency.

West Covina City CouncilApril 18, 2023

West Covina City Council
April 18, 2023