REST CONN
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
APRIL 18, 2023, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Rosario Diaz
Mayor Pro Tem Brian Tabatabai
Councilman Tony Wu
Councilwoman Letty Lopez-Viado
Councilman Ollie Cantos
AGENDA
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
INVOCATION
Led by Pastor Samuel Martinez with Amazing Love Ministries
PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tem Tabatabai
ROLL CALL
Council Members
Present: Council Members Tony Wu, Letty Lopez-Viado, Ollie Cantos, Mayor Pro Tem Brian Tabatabai, Mayor Rosario Diaz.
Council Members
Absent: None
City Staff: David Carmany City Manager, Paulina Morales Assistant City Manager, Roxanne Lerma Assistant City Manager, Tom Duarte City Attorney; other City staff presented reports and responded to questions as indicated in the minutes.
REPORTING OUT FROM CLOSED SESSION
Closed Session for April 18, 2023, was cancelled.
PRESENTATIONS
: Proclamation Honoring Arbor Day
Celebrating Autism Awareness Month
ORAL COMMUNICATIONS - Five (5) minutes per speaker
Armando Herman
Kathy Clark
John Shewmaker
Chriss Miller
Elsie Messman
Wen Wen Zhang
George Nguyen
Sue Augino
Jim Grivich
Jerri Potras
Colleen Rozatti
Steve Bennett
Mr. G
R. Robinson
Samuel Martinez
CITY MANAGER'S REPORT
City Manager's report on current City projects.
CONSENT CALENDAR
ACTION: Motion by Councilwoman Lopez-Viado, Second by Mayor Pro Tem Tabatabai 5-0 to: Approve Consent Calendar Items 1, 2,4,5,7,8 ACTION: Motion by C Councilwoman Lopez-Viado, Second by Mayor Pro Tem Tabatabai 5-0 to: Approve Consent Calendar Item 3 (This item was pulled for discussion by Councilman Cantos and Councilwoman Lopez-Viado).
ACTION: Motion by Councilman Wu, Second by Councilwoman Lopez-Viado 5-0 to: Approve Consent Calendar Item 6 (This item was pulled for discussion by Councilman Wu).
ACTION: Motion by Councilman Wu, Second by Councilwoman Lopez-Viado 5-0 to: Approve Consent Calendar Item 9 (This item was pulled for discussion by Councilman Wu).
APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE APRIL 4, 2023, CITY
COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING
MINUTES. THE REGULAR CLOSED SESSION MEETING WAS
CANCELED.
Carried 5-0 to: It is recommended that the City Council approve the April 4, 2023, Regular Session Meeting Minutes.
CITY MANAGER'S OFFICE
2) CONSIDERATION OF RESOLUTION NO. 2023-24 TERMINATING THE
LOCAL EMERGENCY RELATED TO SEVERE WINTER STORMS
Carried 5-0 to: adopt the following resolution:
RESOLUTION NO. 2023-24 - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, PROCLAIMING THE TERMINATION OF THE
LOCAL EMERGENCY PROCLAIMED ON JANUARY 11,
2023 RELATED TO SEVERE WINTER STORMS
COMMUNITY DEVELOPMENT
3) CONSIDERATION OF IMPLEMENTATION OF WEEKLY STREET
SWEEPING PROGRAM, INCLUDING THE POSTING AND
ENFORCEMENT OF "NO PARKING STREET SWEEPING" SIGNS.
Carried 5-0 to: approve the following:
1. Receive and file report regarding implementation of weekly street
2. Enceping proga public dissemination of this topic, directing that a community outreach forum be held to solicit public comments. 4) CONSIDERATION OF AN AMENDMENT TO THE PROFESSIONAL
SERVICES AGREEMENT WITH JHD PLANNING LLC FOR THE
PREPARATION OF THE GENERAL PLAN HOUSING ELEMENT
UPDATE
Carried 5-0 to: approve the following:
1. Authorize the City Manager to execute the Fourth Amendment to the Professional Services Agreement with JHD Planning, LLC, increasing JHD Planning, LLC's maximum compensation
to $109,800, to provide consulting services associated with updating the Housing Element of the General Plan.
2. Authorize the City Manager to execute any future amendments to the Agreement, provided that JHD Planning, LLC's total
5) CONSIDERATION OF MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITIES OF WEST COVINA AND COVINA FOR THE
CONSTRUCTION OF THE WORKMAN AVENUE REHABILITATION
PROJECT
Carried 5-0 to: approve the following:
1. Authorize the City Manager to negotiate and execute a Memorandum of Understanding (MOU) with the City of Covina fo he Workman Avenue Rehabilitation Project in the amount o $70,688.00, in such final form as approved by the City Attorney;
2. Authorize the City Manager to amend the MOU up to ten (10%) percent;
3. Adopt the following resolution:
RESOLUTION NO. 2023-21 - A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF WEST COVINA,
CALIFORNIA, ADOPTING A BUDGET AMENDMENT
FOR THE FISCAL YEAR COMMENCING JULY 1,
2022 AND ENDING JUNE 30, 2023 (WORKMAN AVE
REHAB AT CITRUS
6) CONSIDERATION OF CONSTRUCTION AGREEMENT FOR FY 2022-23
RESIDENTIAL STREETS REHABILITATION PROGRAM - PROJECT
NO. 23014
Carried 5-0 to: to the following actions with the following amendment: - increasing contingency amount to 20%.
1. Award the construction agreement for the FY 2022-23 Residential Streets Rehabilitation Program (Project No. 23014) to Vance Corporation as the lowest
2. Authorize the City Manager to negotiate and execute an agreement with Vance Corporation for $2,958,945.00, in substantially the form as attached and in suci final form as approved by the City Attorney;
3. Authorize the City Manager to negotiate and execute any amendments up to 15% of the awarded contract amount;
4. Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15302 (Replacemen or Reconstruction); and
5. Adopt the following resolution:
RESOLUTION NO. 2023-23 - A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (FY 2022-23 RESIDENTIAL STREETS
REHABILITATION PROGRAM)
FINANCE DEPARTMENT
7) CONSIDERATION OF RESOLUTION 2023-20 — AMENDING THE
THRESHOLDS FOR SMALL, INFORMAL AND FORMAL
PROCUREMENTS AND ESTABLISHING THE APPROVAL
REQUIREMENTS FOR THE SALE, EXCHANGE, DISPOSAL, OR
DONATION OF SURPLUS OF EQUIPMENT AND SUPPLIES
Carried 5-0 to: It is recommended that the City Council review and approve the following Resolution:
RESOLUTION NO. 2023-20 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ESTABLISHING REVISED THRESHOLDS FOR SMALL,
INFORMAL AND FORMAL PROCUREMENTS IN
ACCORDANCE WITH SECTION 2-328 OF DIVISION 2 OF
ARTICLE VII OF CHAPTER 2 OF THE WEST COVINA
MUNICIPAL CODE AND ESTABLISHING THE APPROVAL
REQUIREMENTS FOR THE SALE, EXCHANGE, DISPOSAL,
OR DONATION OF SURPLUS SUPPLIES AND EQUIPMENT
IN ACCORDANCE WITH SECTION 2-336 OF DIVISION 2 OF
ARTICLE VII OF CHAPTER 2 OF THE WEST COVINA
MUNICIPAL CODE
8) PURCHASING REPORT AND REJECTION OF BIDS AND REQUESTS
FOR PROPOSALS
Carried 5-0 to: It is recommended that the City Council take the following actions:
1. Receive and file the Purchasing Report for July 1, 2022 through March 31, 2023; and
2. Reject the unawarded bids and requests for proposals detailed within the staff report.
FIRE DEPARTMENT
9) CONSIDERATION OF PROCUREMENT OF FIRE DEPARTMENT
EQUIPMENT
Carried 5-0 to: take the following actions:
1. In accordance with Section 2-335 (11) of the West Covina Municipal Code, ratify the suspension of normal bidding or purchasing and procurement requirements in connection with the emergency purchase of one ambulance from Republic EVS in the amount of $352,014.66 due to equipment
breakdown requiring immediate purchase in order to protect the public health, welfare, and safety;
2. Authorize the City Manager to negotiate and execute any and all documents to acquire two additional new ambulances within the remaining project budget (Project No. 22022, New Ambulances);
3. • In accordance with Section 2-335 (10) of the West Covina Municipal Code, find that compliance with the City's bidding requirements and procedures may be impractical and not in the best interest of the City in connection with the procurement of two new ambulances due to the limited stock and availability;
1. Adopt the following resolution:
RESOLUTION NO. 2023-22 - A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA,
ADOPTING A BUDGET AMENDMENT FOR THE FISCAL
YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30,
2023 (FIRE EQUIPMENT)
END OF CONSENT CALENDAR
DEPARTMENTAL REGULAR MATTERS
CITY CLERK'S OFFICE
10) CONSIDERATION OF APPOINTMENTS TO THE AUDIT COMMITTEE Carried 5-0 to: It is recommended that the City Council appoint the following members to serve a two-year term on the Audit Committee: Mr. Grivich, Ms. Solorio, and Ms. Stanley.
FINANCE DEPARTMENT
11) PROPOSED FISCAL YEAR 2023-24 OPERATING AND CAPITAL
IMPROVEMENT PROGRAM BUDGET
Carried 5-0 to: It is recommended that City Council:
1. Receive and file the Proposed Fiscal Year 2023-24 Operating and Capital Improvement Program Budget;
2. Direct that the proposed budget be publicly disseminated, including at community budget workshops on April 26, 2023 and May 1, 2023: and
3. Schedule it for consideration at the June 6, 2023, City Council meeting.
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES, OR INVESTIGATION The following request were made by the City Council with no objection:
• Budget a line item pertaining to district meetings.
• Detailed update regarding the maintenance contract with Caltrans and possibility of placing contracts on the website.
• Look into confirming if homeless who do not have ties to West Covina can be cleared, possibly done in the City of San Clemente.
CITY COUNCIL COMMENTS
• Councilmember Cantos congratulated his collages on receiving the Presidential Lifetime Achievement award.
ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Diaz, and the meeting was adjourned at 10:10 p.m. The next regularly scheduled Regular City Council Meeting will be held on Tuesday, April 18, 2023, at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Assistant City Clerk
Rosane Dins
Rosario Diaz
Mayor