Agenda packet — West Covina City Council, June 20, 2023 (part 2 of 2)

RESOLUTION NO. 2023-53

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING A LIST OF
FISCAL YEAR 2023-2024 PROJECTS FUNDED BY
SENATE BILL 1: THE ROAD REPAIR AND
ACCOUNTABILITY ACT OF 2017

THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY FIND AND DECLARE AS FOLLOWS:

WHEREAS, the Governor signed Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 into law in April 2017 to address the significant multi-modal transportation funding shortfalls statewide; and
WHEREAS, SB 1 includes accountability and transparency provisions that will ensure the residents of the City are aware of the projects proposed for funding in the community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt by resolution a list of projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and
WHEREAS, the City will receive an estimated $2,709,511 in RMRA funding in Fiscal Year 2023-24 from SB 1; and
WHEREAS, this is the seventh year in which the City is receiving SB 1 funding.

The funding will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repair and replace aging bridges, and increase access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and
WHEREAS, the City used a Pavement Management System (StreetSaver) to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the community’s priorities for transportation investment; and
WHEREAS, the funding from SB 1 will help the City maintain and rehabilitate the local streets identified in this resolution throughout the City; and WHEREAS, the 2018 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in “at-risk” condition and this Resolution No. 2023-53

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revenue will help the City increase the overall quality of its road system and over the next decade will bring the City’s streets and roads into a better condition; and WHEREAS, the SB 1 project list and overall investment in our local streets and roads infrastructure with a focus on basic maintenance and safety, investing in complete streets infrastructure, and using cutting-edge technology, materials and practices, will have significant positive co-benefits statewide.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The foregoing recitals are true and correct.

SECTION 2. The following list of proposed projects will be funded in-part or solely with Fiscal Year 2023-24 Road Maintenance and Rehabilitation Account revenues:

Project Title: Annual Residential Streets Rehabilitation Program, FY 23/24 Project Description: Asphalt rehabilitation and maintenance including cold-mill & overlay and slurry seal construction at various locations Citywide, as identified on the City’s Pavement Management Program
Project Location: Various streets identified on the City’s Pavement Management Program
Estimated Project Schedule: Start (04/2024) – Completion (09/2024) Estimated Project Useful Life: 10-15 years
SECTION 3. The following previously proposed and adopted projects may utilize Fiscal Year 2023-24 Road Maintenance and Rehabilitation Account revenues in their delivery. With the relisting of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State its intent to fund these projects with Road Maintenance and Rehabilitation Account revenues:

Project Title: Annual Residential Streets Rehabilitation Program, FY 22/23 Project Description: Asphalt rehabilitation and maintenance including cold-mill & overlay and slurry seal construction at various locations Citywide, as identified on the City’s Pavement Management Program.

Project Location: Various streets identified on the City’s Pavement Management Program
Estimated Project Schedule: Start (05/2023) – Completion (09/2023) Estimated Project Useful Life: 10-15 years
Resolution No. 2023-53

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APPROVED AND ADOPTED this 20th day of June, 2023.

Rosario Diaz
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-53 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 20th day of June, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
AGENDA ITEM NO. 8

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: June 20, 2023
TO: Mayor and City Council
FROM: Paulina Morales
Acting City Manager
SUBJECT: CONSIDERATION OF A RESOLUTION OF INTENTION TO LEVY ASSESSMENTS FOR

THE AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT
RECOMMENDATION:

It is recommended that the City Council:

1. Approve the Annual Report for the West Covina Auto Plaza Business Improvement District.

2. Adopt the following resolution:

RESOLUTION NO. 2023-46 - A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE

CITY OF WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY AN

ASSESSMENT WITHIN THE BUSINESS IMPROVEMENT AREA KNOWN AS THE WEST COVINA AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2023-24

AND SETTING THE TIME AND PLACE FOR A PUBLIC HEARING THEREON BACKGROUND:

The Parking and Business Improvement Area Law of 1989 (California Streets and Highways Code Section 36500 et seq.) (PBIA Law) establishes the framework for Business Improvement Districts (BID).

The State wanted to make it possible for groups of businesses to band together and invest in their commercial neighborhoods for the purposes of revitalization, stability, and growth. On June 1, 1993, the City Council adopted Ordinance No. 1923, which established the West Covina Auto Plaza Business Improvement District (Auto Plaza BID). The City created this BID at the request of the businesses located in the area. Each year, the City Council holds a noticed public hearing before deciding to renew the BID for another year.

The assessment revenue is collected from businesses located within the Auto Plaza BID and is used to pay for the capital costs, operation and maintenance of a LED reader board sign located in the West Covina Auto Plaza, adjacent to the I-10 freeway, and for the operation and maintenance of the Auto Plaza entry monument sign and landscaping located at the southeast corner of Azusa Avenue and Garvey Avenue South. Assessment revenue is also used for landscaping maintenance along the I-10 freeway immediately facing and parallel to the Auto Plaza dealerships.

On April 19, 1994, the City Council appointed an Advisory Board consisting of the owners (and/or their representatives) of the auto dealerships located at the Auto Plaza. The function of the Advisory Board is to make recommendations to the City Council on the expenditure of revenues derived from the levy of assessments, on the classification of businesses, and on the method and basis of levying the assessments. Pursuant to the PBIA Law, for each fiscal year that assessments will be levied, the Advisory Board is required to cause a report to be prepared containing the following:

1. Proposed changes in the boundaries of the BID or in any benefit zones within the area

2. Improvements and activities to be provided for that fiscal year

3. An estimate of the cost of providing the improvements and the activities for that fiscal year The method and basis of levying the assessment in sufficient detail to allow each business owner to estimate the amount of the assessment to be levied against his or her business for that fiscal year

4. 5. The amount of any surplus or deficit revenues to be carried over from a previous fiscal year, and

6. The amount of any contributions to be made from sources other than assessments levied The purpose of this report is to request that the City Council approve the annual report and adopt the resolution of intention to levy the assessment for Fiscal Year (FY) 2023-24.

DISCUSSION:

On June 7, 2023, the Auto Plaza BID Advisory Board held its annual meeting and approved the Annual Report. The Annual Report was filed with the City Clerk as required by the PBIA Law. The next step is for the City Council to approve the report. The City Council may approve the report as filed by the Advisory Board or may modify any particulars contained in the report and approve it as modified. After the City Council approves the report, it is required to adopt a resolution of intention to levy the annual assessment. The PBIA Law requires that the resolution of intention contain specified information, including fixing the time and place for the public hearing to be held regarding the proposed assessment.

The attached resolution sets the date for the required public hearing for July 18, 2023, at 7:00 p.m. At the conclusion of the public hearing, the City Council may adopt a resolution confirming the Annual Report as originally filed or as changed by it. Adoption of the resolution constitutes levy of the assessment for FY 2023-24.

The Annual Report includes a total budget of $123,826.40, with an assessment of $16,524.00 per dealership site. The gross estimated annual cost for operating expenditures including programming, maintenance, electricity, and insurance for the reader-board sign, landscaping, landscape maintenance, taxes, and preparation costs, is $68,496.14. The annual loan repayment is $55,330.26, totaling $123,826.40 in annual expenditures.

The Advisory Board voted to assess themselves $16,524.00 (the same as last year), which would generate $115,668.00 for FY 2023-24. As the annual expenditures are $123,826.40, the assessment will not cover the total annual expenditures with a deficit of $8,158.40. The Advisory Board elected to utilize a portion of the FY 2022-23 year-end fund balance of $79,185.80 to cover both the deficit and the required six (6) month operating reserve ($34,248.07). An assessment of $16,524.00 for each of the seven (7) dealership sites in the Auto Plaza BID will be placed on the tax rolls by the County of Los Angeles Department of Auditor-Controller.

As outlined above, the PBIA Law requires approval of the Annual Report and adoption of a resolution of intention to initiate proceedings for the FY 2023-24 assessment for the Auto Plaza BID.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form.

OPTIONS:

The City Council has the following options:

1. Approve staff’s recommendation; or

2. Provide alternative direction.

Prepared by: Gerardo Rojas, Economic Development Project Coordinator Fiscal Impact
FISCAL IMPACT:

There is no impact to the City's General Fund by adopting the resolution of intention and setting the Public Hearing for July 18, 2023. As part of the Annual Report approval by the Auto Plaza BID is the repayment of the City loan. All costs are covered by assessments collected from the West Covina Auto Plaza Business Improvement District dealerships. In addition, the Auto Plaza Business Improvement District is charged a nominal administrative fee for City staff’s time to administer the West Covina Plaza BID and monitor the annual budget.

Attachments
Attachment No. 1 - Resolution No. 2023-46 Resolution of Intention Attachment No. 2 - West Covina Auto Plaza Annual Report 2023-2024 CITY COUNCIL GOALS & OBJECTIVES: Maintain Good Intergovernmental Relations ATTACHMENT NO. 1
RESOLUTION NO. 2023-46

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, DECLARING ITS

INTENTION TO LEVY AN ASSESSMENT WITHIN THE

BUSINESS IMPROVEMENT AREA KNOWN AS THE WEST

COVINA AUTO PLAZA BUSINESS IMPROVEMENT
DISTRICT FOR FISCAL YEAR 2023-24 AND SETTING THE

TIME AND PLACE FOR A PUBLIC HEARING THEREON
WHEREAS, in adopting the Parking and Business Improvement Area Law of 1989 (California Streets & Highways Code sections 36500 et seq.), the California Legislature authorized cities to levy assessments on businesses in order to promote economic revitalization and tourism, create jobs, attract new businesses, and prevent erosion of business districts; and
WHEREAS, on June 1, 1993, the City Council adopted Ordinance No. 1923, which established the West Covina Auto Plaza Business Improvement District (“District”) for purposes of levying an assessment within the District to fund the construction, operation and maintenance of an electronic readerboard to be located adjacent to the I-10 freeway and benefit the West Covina Auto Plaza dealerships to be assessed. The District was established with one hundred percent (100%) property owner consent; and WHEREAS, on April 19, 1994, the City Council appointed the owners and/or their representatives of the auto dealerships located in the West Covina Auto Plaza as the advisory board of the District as required by California Streets and Highways Code section 36530 (“Advisory Board”); and
WHEREAS, the Advisory Board has caused the annual report for Fiscal Year 2023-24 required by California Streets and Highways Code section 36533 to be prepared and filed with the City Clerk; and
WHEREAS, the City Council has approved said annual report; and WHEREAS, the City Council proposes to levy and collect assessments within the District for Fiscal Year 2023-24; and
WHEREAS, this Resolution of Intention will commence proceedings under the Parking and Business Improvement Area Law of 1989 to levy the annual assessment for the West Covina Auto Plaza Business Improvement District for the 2023-24 Fiscal Year.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. Intention; Assessment. The City Council hereby declares its intention to levy and collect assessments in the West Covina Auto Plaza Business Improvement District for Fiscal Year 2023-24 pursuant to California Streets & Highways Code sections 36500 et seq. The boundaries of the West Covina Auto Plaza Business Improvement District are set forth in Exhibit A, attached hereto and incorporated herein.

The proposed amount of the annual assessment is $16,524.00. Pursuant to California Streets & Highways Code section 36531, new businesses commenced after the effective date of the resolution levying the assessment will be exempt from the levy of assessment.

SECTION 2. Annual Report. An annual report on the West Covina Auto Plaza Business Improvement District has been prepared by the Advisory Board, as required by California Streets & Highways Code sections 36533 and 36534. Said report is on file in the City Clerk’s Office.

SECTION 3. Types of Activities to Be Funded. The proposed use of the assessment revenue collected through the levy of the annual assessment is for financing the operation and maintenance of an LED readerboard sign located in the West Covina Auto Plaza adjacent to the San Bernardino Interstate 10 Freeway as well as financing of the operation and maintenance costs for the entry monument to the Auto Plaza, which includes the sign and landscaping located at the southwest corner of Azusa Avenue and Garvey Avenue South. The assessment revenue is also proposed to be used to finance landscape maintenance along Interstate 10 Freeway immediately facing and parallel to the dealerships located within the West Covina Auto Plaza Business Improvement District.

SECTION 4. Method and Basis of Levy. The method and basis of levying the assessment will be pursuant to Ordinance No. 1923, which was adopted by the City Council on June 1, 1993.

SECTION 5. Time and Place of Public Meeting/Hearing. The time and place of the public hearing on the levy of an annual assessment for Fiscal Year 2023-24 shall be 7:00 p.m. on July 18, 2023, in the City Council Chambers located at 1444 W. Garvey Avenue South, West Covina, California. At the public hearing set forth above, the testimony of all interested persons for or against the annual levy of the assessment for the West Covina Auto Plaza Business Improvement District, the extent of the area, and/or the furnishing of specific types of improvements or activities will be heard by the City Council.

SECTION 6. Protests. Consistent with California Streets & Highways Code sections 36524 and 36525, the following rules shall apply to all protests:
(a) A protest may be made orally or in writing by any interested person. Any protest pertaining to the regularity or sufficiency of the proceedings shall be in writing and shall clearly set forth the irregularity or defect to which the objection is made.
(b) Every written protest shall be filed with the City Clerk’s Office, West Covina City Hall, 1444 West Garvey Avenue South, West Covina, California 91790, at or before the time fixed for the public hearing as set forth above. (c) The City Council may waive any irregularity in the form or content of any written protest, and, at the public hearing, may correct minor defects in the proceedings.
(d) A written protest may be withdrawn in writing at any time before the conclusion of the public hearing.
(e) Each written protest shall contain a description of the business in which the person subscribing the protest is interested sufficient to identify the business and, if a person subscribing is not shown on the official records of the City as the owner of the business, the protest shall contain or be accompanied by written evidence that the person subscribing is the owner of the business. A written protest which does not comply with this section shall not be counted in determining a majority protest. (f) If written protests are received from the owners of businesses in the District which will pay fifty percent (50%) or more of the assessments to be levied and protests are not withdrawn so as to reduce the protests to less than the fifty percent (50%), no further proceedings on the proposal to continue to levy the assessment, as specified by this Resolution, shall be taken by the City Council for a period of one year from the date of the filing of a majority protest.
(g) If the majority protest is only against the furnishing of a specified type or types of improvement or activity within the District, those types of improvements or activities shall be eliminated.

SECTION 7. Additional Information. Any person seeking additional information may contact Gerardo Rojas, Project Coordinator, 1444 West Garvey Avenue South, Room 205, West Covina, California 91790; Telephone Number: (626) 939-8417.

SECTION 8. Publication. The City Clerk shall cause this Resolution of Intention to be published once in a newspaper of general circulation in the City at least seven (7) days before the July 18, 2023 public hearing.

SECTION 9. Certification; Effective Date. The City Clerk shall certify to the adoption of this Resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 20th day of June, 2023.

Rosario Diaz
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-46 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 20th day of June, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

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ATTACHMENT NO. 2

WEST COVINA AUTO PLAZA

BUSINESS IMPROVEMENT DISTRICT

ANNUAL REPORT
FOR
FISCAL YEAR 2023-2024

1. Any proposed changes in the boundaries of the business improvement district area.

None.

2. The improvements and activities to be provided for Fiscal Year 2023-2024.

Financing the operation and maintenance of an LED readerboard sign located in the West Covina Auto Plaza adjacent to the San Bernardino Interstate 10 Freeway as well as financing of the operation and maintenance costs for the entry monument to the Auto Plaza, which includes the sign and landscaping located at the southwest corner of Azusa Avenue and Garvey Avenue South. Financing also includes landscape maintenance along Interstate 10 Freeway immediately facing and parallel to the Auto Plaza Dealerships.

3. Estimate of the cost of providing the improvements and the activities for Fiscal Year 2023-2024.

Gross estimated annual cost for operating expenditures including programming, maintenance, electricity, and insurance for the readerboard sign, landscaping, landscape maintenance, taxes and preparation costs, amongst other costs is $68,496.14. The principal loan amount is $55,330.26 (paid in two installments), totaling $123,826.40 in annual expenditures. The Advisory Board voted to assess themselves $16,524.00 (the same as last year) which would generate $115,668.00 for FY 2023-2024. As the annual expenditures are $123,826.40, the assessment will not cover the total annual expenditures with a deficit of $8,158.40. The Advisory Board elected to utilize a portion of the fund balance of $79,185.80 to cover the deficit of $8,158.40 and to cover the six (6) month operating reserve ($34,248.07). An assessment of $16,524.00 for each of the seven (7) dealership sites in the business improvement district will be placed on the tax rolls by the County of Los Angeles Department of Auditor-Controller.

4. Method and basis of levying the assessment for Fiscal Year 2023-2024.

The method and basis of levying the assessment will be pursuant to Ordinance No. 1923, which was adopted by the City Council on June 1, 1993.

5. Amount of any surplus or deficit revenues to be carried over from Fiscal Year 2023- 2024.

FY 2023-2024 is anticipated to have a deficit of $8,158.40. The Advisory Board elected to use a portion of the fund balance to cover the deficit. The anticipated fund balance starting for FY 2023-2024 is $79,185.80. This includes the six (6) month operating reserve of $34,248.07.

6. Amount of any contributions to be made from sources other than the assessments levied.

None.

FY 2017-2018 FY 2018-2019 FY 2019-2020 FY 2020-2021 FY 2021-2022 Assessment Among
7 Benefits Zones
Assessment Among 7
Benefits Zones
Assessment Among 7
Benefits Zones
Assessment Among 7
Benefits Zones
Assessment Among
7 Benefits Zones Adopted Budget As of 06/01/23 % Budget Projected Keeping Assessment the Same Fund Balance
Beginning Balance as of July 1 $ 128,044.05 $ 129,556.55 $ 139,325.77 $ 156,508.36 $ 106,062.70 $ 75,796.80 $ 74,516.80 $ 79,185.80 $ 79,185.80 TOTAL Revenues $ 115,668.00 $ 115,668.00 $ 115,870.00 $ 108,468.78 94% $ 115,870.00 $ 115,668.00 TOTAL Expenditures $ 122,326.39 $ 124,326.39 $ 124,910.07 $ 41,873.67 34% $ 112,063.91 $ 123,826.40

OPERATING
Operating Revenues
Revenues from Assessments 66,072.17 65,077.34 $ 65,077.34 $ 63,544.39 $ 62,496.71 $ 115,600.00 $ 107,605.87 93% $ 61,629.97 $ 60,337.74 Interest Income / Other - - $ - $ - $ - $ 270.00 $ 862.91 $ 862.91 $ - Total Operating Revenues 66,072.17 65,077.34 $ 65,077.34 $ 63,544.39 $ 62,496.71 $ 115,870.00 $ 108,468.78 94% $ 62,492.88 $ 60,337.74 Operating Expenditures
Professional Services (EMI-Programming*) 4,500.00 4,500.00 $ 4,560.00 $ 4,560.00 $ 4,560.00 $ 4,851.84 $ 4,125.00 85% $ 4,500.00 $ 4,800.00 Accounting 6,180.00 5,182.68 $ 6,000.00 $ 10,000.00 $ 10,000.00 $ 10,000.00 $ 7,522.00 75% $ 7,522.00 $ 8,500.00 Insurance 10,300.00 10,054.00 $ 10,500.00 $ 10,500.00 $ 10,500.00 $ 10,500.00 $ 7,011.00 67% $ 7,011.00 $ 10,500.00 Project Improvements 5,000.00 3,290.00 $ 5,000.00 $ 5,000.00 $ 7,000.00 $ 7,000.00 $ - 0% $ - $ 5,000.00 Other Services 1,000.00 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 1,000.00 $ 2,258.25 226% $ 2,258.25 $ 3,500.00 Other Contractual Services $ 28,500.00 $ 28,500.00 $ 16,791.25 $ 16,791.25 $ 27,500.00 Electricity 10,800.00 14,261.45 $ 12,500.00 $ 12,500.00 $ 12,500.00 $ 12,500.00 $ 11,002.42 88% $ 12,386.27 $ 12,500.00 Telephone 720.00 720.00 $ 800.00 $ 800.00 $ 800.00 $ 800.00 $ 660.00 83% $ 720.00 $ 800.00 Equipment M & R (EMI-Maintenance) 10,140.00 10,140.00 $ 10,440.00 $ 10,440.00 $ 10,440.00 $ 10,731.84 $ 9,295.00 87% $ 10,140.00 $ 10,700.00 Admin and Overhead 8,000.00 - $ 8,500.00 $ 8,500.00 $ 8,500.00 $ 8,500.00 $ - 0% $ 8,500.00 $ 8,500.00 Interest Expense (Sign Repayment) 9,433.00 8,936.64 $ 7,929.83 $ 6,902.78 $ 5,855.10 $ 4,786.36 $ - 0% $ 4,786.36 $ 3,696.14 Total Operating Expenditures 66,073.00 58,084.77 $ 67,229.83 $ 70,202.78 $ 71,155.10 $ 70,670.04 $ 41,873.67 $ 57,823.88 $ 68,496.14 Operating Reserve 33,614.92 35,101.39 35,577.55 35,335.02 $ 35,335.02 28,911.94 $ 34,248.07 Operating Surplus / (Deficit) (0.83) 6,992.57 $ (2,152.49) $ (6,658.39) $ (8,658.39) $ 45,199.96 $ 66,595.11 4,669.00 $ (8,158.40) NON-OPERATING (Sign Loan)
Non-Operating Revenues
Sign Loan $ - $ - $ - $ - $ - $ - $ - $ -
Revenues from Assessments (Sign Repayment) 49,593.83 50,089.76 $ 51,096.57 $ 52,123.61 $ 53,171.29 $ 54,240.03 $ - $ 54,240.03 $ 55,330.26 Total Non-Operating Revenues 49,593.83 50,089.76 $ 51,096.57 $ 52,123.61 $ 53,171.29 $ 54,240.03 $ 54,240.03 $ 55,330.26 Non-Operating Expenditures
Sign Purchase $ - $ - $ - $ - $ - $ - $ - $ -
Sign Loan Repayment 49,593.83 50,089.76 $ 51,096.57 $ 52,123.61 $ 53,171.29 $ 54,240.03 $ - $ 54,240.03 $ 55,330.26 Total Non-Operating Expenditures 49,593.83 50,089.76 $ 51,096.57 $ 52,123.61 $ 53,171.29 $ 54,240.03 $ 54,240.03 $ 55,330.26 Non-Operating Surplus / (Deficit) $ - $ - $ - $ - $ - $ - $ - $ -

RESERVES
Fund Balance 117,654.15 124,646.72 $ 137,173.28 $ 149,849.97 $ 97,404.31 $ 70,783.34 $ 141,111.91 $ 79,185.80 71,027.40 Fund Balance Minus Operating Reserve 36,779.33
Loan Balance (434,371.54) (383,780.88) $ (332,173.35) $ (279,528.50) $ (226,357.21) $ (172,117.18) (172,117.18) (116,786.92) ASSESSMENT PER DEALER (7)*** $ 20,943.59 $ 16,524.00 $ 16,524.00 $ 16,524.00 $ 16,524.00 $ 16,524.00 $ 16,524.00 2022-2023 (92% of Year Complete) FY 2023-2024

EXHIBIT
A
AGENDA ITEM NO. 9

EMERGENCY MEDICAL TRANSPORT PROGRAM AND CONTINUED PARTICIPATION

IN THE GROUND EMERGENCY MEDICAL TRANSPORT PROGRAM AND QUALITY

ASSURANCE FEE PROGRAM
RECOMMENDATION:

It is recommended that the City Council:

Authorize participation in the Public Provider-Ground Emergency Medical Transport Intergovernmental Transfer (PP-GEMT IGT) Program;

1. Authorize continued participation in the Ground Emergency Medical Transport (GEMT) and Quality Assurance Fee (QAF) programs;

2. Authorize the City Manager to execute any documents necessary in connection with participation in the GEMT and QAF programs, in such form as approved by the City Attorney; and

3. Ratify the Department of Healthcare Services Public Provider Intergovernmental Transfer Program for Ground Emergency Medical Transportation Services Certification Form for State Calendar Year 2023 executed by the Acting City Manager on June 5, 2023 in the amount of $197,220.05; and

4. Authorize the City Manager to execute any documents necessary in connection with participation in the PP-GEMT IGT Program, in such form as approved by the City Attorney; and

5. Authorize the City Manager to approve payments and accept reimbursements related to participation in the GEMT, QAF, and PP-GEMT IGT programs.

6. BACKGROUND:

The West Covina Fire Department provides city-wide first responder medical and transport services.

When services are provided to a Medi-Cal recipient, for allowable costs that are in excess of other Medi-Cal revenue received, the City qualifies for supplemental payments through various programs.

Pursuant to Assembly Bill (AB) 1705 (Chapter 544, Statues of 2019), the Department of Health Care Services (DHCS) developed the Public Provider Ground Emergency Medical Transport (PP-GEMT) Intergovernmental Transfer Program (IGT) program to provide increased reimbursements, by application of an add-on increase, to emergency medical transports provided by eligible public GEMT providers. The non-federal share collected will be used to provide an add-on increase to the fee-for-services (FFS) fee schedule rate for the affected emergency medical transport billing codes and a rating increment that will be applied to primary capitation rates for contracted Medi-Cal plans.

DISCUSSION:

The West Covina Fire Department has participated in the DHCS GEMT and QAF program since 2009, and has received additional provider transport reimbursements. The original program, which ended on December 31, 2022, required additional reports, invoices and reimbursements to occur until all transactions are completed. In collaboration with DHCS and Sacramento Metro Fire District (SAC METRO), the original GEMT program was administered with invoices that identified a SAC METRO fee for the administering program, invoices for the total amount of transport and QAF fee. The West Covina Fire Department processes these identified fees to be reimbursed. DHCS, in collaboration with SAC METRO, transitioned out of the GEMT QAF and the GEMT Certified Public Expenditure (CPE) programs.

The new program, PP-GEMT / IGT was effective January 1, 2023 and significantly changes how supplemental payments are calculated. While the new program was being designed, the GEMT CPE program was put on hold in FY 2019 and cost reports were not being accepted by the DHCS. In order for the City to participate in the new PP-GEMT IGT Program, the City is required to close out all reporting obligations that were put on hold beginning in FY 2019. Since the GEMT program is no longer on hold and to receive supplemental payments from previous years, the Fire Department must submit GEMT reports for fiscal years 2019, 2020, 2021, 2022, and 2023 and have ratified agreements with these agencies.

The purpose of the GEMT programs is to provide partial reimbursement to public ambulance providers for these previously uncompensated amounts from Medi-Cal beneficiaries. Under this CPE arrangement, public ambulance providers, like the West Covina Fire Department, report our Medi-Cal expenditures to the state. The state then obtains federal reimbursement equivalent to 50% of the reported public ambulance provider's total uncollected costs. Supplemental reimbursements provided by the GEMT program are available only for the uncompensated care costs associated with services rendered to Medi-Cal beneficiaries.

To be eligible to receive these reimbursements, the West Covina Fire Department must enter into an agreement with DHCS that defines the role of each agency and affirm compliance with all reporting requirements. West Covina Fire Department is also required to submit standardized cost reports for each fiscal year. Maximum reimbursement amounts are based on the average cost to provide GEMT services per trip. This amount is then applied to the total number of Medi-Cal transport provided in a fiscal year.

This gives the total eligible amount for GEMT program participation minus whatever amount Medi-Cal has already distributed as their portion.

LEGAL REVIEW:

The City Attorney's Office has reviewed this staff report.

OPTIONS:

The City Council has the following options:

1. Adopt staff's recommendations; or

2. Provide alternative direction.

Fiscal Impact
FISCAL IMPACT:

For calendar year 2023, a total of $591,660 will be billed for the calendar year to be used for the non-federal share for the PP-GEMT IGT Program.The will also be an additional 10% fee payable to DHCS on the IGT amount, for the administrative costs of operating the PP-GEMT IGT Program for an estimated total of $650,826.

While the provider contribution is higher per transport, the total reimbursement under the new PP-GEMT IGT Program is expected to be higher than what was received historically under existing GEMT supplemental reimbursement programs.The City has received $1.7 million dollars from the program from 2010 to 2018.

The cost of the program is budgeted under the General Fund in the Fire Department. The cost of the program for calendar year 2023 is will be split between fiscal years. Since the PP-GEMT IGT Program is mandatory for public providers, staff will propose budget amendments with the quarterly reports to increase both the expenditure and revenue reimbursement as allocations are paid and received.

Attachments
Attachment No.1 Transportation Srvice Certification Form for State Caendar Year 2023 Attachment No 2_PP-GEMT IGT Letter of Intent - CITY OF WEST COVINA CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Achieve Fiscal Sustainability and Financial Stability

DEPARTMENT OF HEAL TH CARE SERVICES

PUBLIC PROVIDER INTERGOVERNMENTAL TRANSFER PROGRAM FOR

GROUND EMERGENCY MEDICAL TRANSPORTATION SERVICES
CERTIFICATION FORM FOR STATE CALENDAR YEAR 2023
I, the undersigned, hereby declare and certify on behalf of City of West Covina (the "Public Entity") as follows:

1. As a public administrator, a public officer, or other public individual, I am duly authorized to make this certification.

2. The Public Entity elects to make this intergovernmental transfer (IGT) to the Department of Health Care Service (DHCS) as a voluntary contribution to the nonfederal share of Medi-Cal expenditures for purposes of Assembly Bill 1705 (2019) pursuant to Sections 14105.94, 14105.945, 14129, 14129.3, and 14164 of the Welfare and Institutions (W&I) Code. All funds transferred pursuant to this certification qualify for federal financial participation (FFP) pursuant to Section 1903(w) of the Social Security Act and Title 42 of the Code of Federal Regulations, Section 433 Subpart B, and are not derived from impermissible sources such as recycled Medicaid payments, federal money excluded from use as the non-federal share, impermissible health care-related taxes, or non-bona fide provider-related donations.

3. Voluntary contributions attributable to the period of January 1, 2023, through December 31, 2023, will be made via recurring transfers as indicated on the invoices provided to the Public Entity by DHCS. The Public Entity acknowledges that any transfers made pursuant to this certification during this time period are considered an elective IGT made pursuant to W&I Code sections 14105.945 and 14164, to be used by DHCS, subject to paragraph four herein, exclusively as the source for the non-federal share of ground emergency medical transport public provider supplemental payments in both Medi-Cal fee-for-service payments and the portion of the risk-based capitation rate to Medi-Cal managed care health plans associated with reimbursement made in accordance with Section 14105.945, subdivision (h)(1) (hereafter, the AB 1705 Publ.ic Provider (PP) Ground Emergency Medical Transportation (GEMT) Intergovernmental Transfer (IGT) Program, or the PP-GEMT IGT Program), and DHCS costs associated with administering the PP-GEMT IGT Program.

4. DHCS may accept this voluntary contribution to the extent it is able to obtain FFP for the PP-GEMT IGT Program as permitted by federal law. In the event DHCS is unable to obtain FFP for the PP-GEMT IGT Program, or the full payments cannot otherwise be made to and retained by eligible public providers, and, therefore, all or a portion of the transferred amount cannot be used as the non-federal share of payments, DHCS will notify the Public Entity via e-mail and return the applicable portion of the unused IGT amount, no later than 90 days after such notification.

5. The Public Entity acknowledges that, in accordance with W&I Code section 14105.945, subdivision (h)(2), upon CMS approval, DHCS shall assess a ten percent (10%) fee on each transfer of public funds to the state to pay for health care ATTACHMENT NO. 1

DEPARTMENT OF HEAL TH CARE SERVICES

PUBLIC PROVIDER INTERGOVERNMENTAL TRANSFER PROGRAM FOR

GROUND EMERGENCY MEDICAL TRANSPORTATION SERVICES
CERTIFICATION FORM FOR STATE CALENDAR YEAR 2023
coverage and to reimburse DHCS its costs associated with administering the PPGEMT IGT Program.

6. The Public Entity acknowledges that the IGT is to be used by DHCS for the filing of a claim with the federal government for federal funds and understands that any misrepresentation regarding the IGT may violate federal and state law.

7. The Public Entity acknowledges that all records of funds transferred are subject to review and audit upon DHCS' request. The Public Entity will maintain documentation supporting the allowable funding source of the IGTs.

8. Upon notice from the federal government of a disallowance or deferral related to this IGT, the Public Entity responsible for this IGT shall be the entity responsible for the federal portion of that expenditure.

I hereby declare under penalty of perjury under the law of the United States that the foregoing is true and correct to the best of my knowledge. I further understand that the known filing of a false or fraudulent claim, or making false statements in support of a claim, may violate the Federal False Claims Act or other applicable statute and federal law and may be punishable thereunder.

Name of Authorized Person: Paulina Morales .:...-==.:.:..;.=-.;. -=.;..;:::.=,_ ____________ _ Title of Authorized Person: :.....;A=ct=in ..;.,;g,.__C=i""" ty'-'Mc.:...:..=a"'""na=g;,..:e'-'-r ____________ _
Name of Public Entity: ...:;;.C""'ity� of'-W-'--'---=-e-=-st'-C=--o=--v'--'-'in=a"---_____________ _ NPI of Public Entity: -'-10-"-'5'-"3-"-3-'-1 O.c....3c......1c....c.8 _______________ _ Amount of IGT: $197,220.05
# # #
Attachment No. 2
AGENDA ITEM NO. 10

PRIMARY REPRESENTATIVE AND ALTERNATE REPRESENTATIVE TO THE BIG

INDEPENDENT CITIES EXCESS POOL (BICEP) BOARD OF DIRECTORS RECOMMENDATION:

It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. 2023-54 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, APPOINTING A PRIMARY REPRESENTATIVE AND AN ALTERNATE

REPRESENTATIVE TO THE BIG INDEPENDENT CITIES EXCESS POOL (BICEP) BOARD OF

DIRECTORS
BACKGROUND:

The Big Independent Cities Excess Pool (BICEP) Joint Powers Authority was established in 1988, in accordance with the Government Code of the State of California, as a way to “risk-share” insurance coverages by medium-to-large cities. BICEP was formed as a result of the municipal liability insurance crisis of 1985-86, when cities had difficulty purchasing affordable coverage in the traditional insurance marketplace. BICEP is comprised of the cities of Huntington Beach, Oxnard, Santa Ana, West Covina and Ventura.

As a joint powers authority, BICEP is governed by a Board of Directors consisting of one representative from each member agency. The Board of Directors elects its officers annually from member representatives and meetings are held every other month.

DISCUSSION:

The Joint Powers Agreement for the Big Independent Cities Excess Pool Joint Powers Authority, dated July 1, 2006, requires that each member's City Council appoint one director to the Board of Directors of the Joint Powers Authority. Although the City's excess coverage pool has changed to a new carrier, effective July 1, 2019, the City has ongoing obligations under the terms and conditions of the BICEP Joint Powers Agreement with regard to claims submitted prior to July 1, 2019.

With the recent resignation of Interim Director of Human Resources/Risk Management Lisa Handy, staff recommends that Stephanie Sikkema, Acting Director of Human Resources/Risk Management, be appointed to serve on the BICEP Board of Directors as the City’s primary representative.

The Joint Powers Agreement also requires that the City Council appoint an alternate director to attend, participate in and vote at any meeting at which the primary representative is absent. Staff recommends keeping Carmelita Underwood, Senior Human Resources Analyst, as the alternate representative.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form.

Prepared by: Stephanie Sikkema, Finance Director
Fiscal Impact
FISCAL IMPACT:

This is strictly an administrative item, therefore; there is no fiscal impact associated with this action.

Attachments
Attachment No. 1 - Resolution No. 2023-54
CITY COUNCIL GOALS & OBJECTIVES: Maintain Good Intergovernmental Relations ATTACHMENT NO. 1
RESOLUTION NO. 2023-54

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPOINTING A PRIMARY

REPRESENTATIVE AND AN ALTERNATE

REPRESENTATIVE TO THE BIG INDEPENDENT CITIES

EXCESS POOL (BICEP) BOARD OF DIRECTORS
WHEREAS, the City of West Covina (“City”) is a member of the Big Independent Cities Excess Pool (“BICEP”); and
WHEREAS, the Joint Powers Agreement for the Big Independent Cities Excess Pool Joint Powers Authority (“BICEP JPA”), dated July 1, 2006, requires that each member’s City Council appoint one director and one alternate director to the Board of Directors of the BICEP JPA; and
WHEREAS, the City Council desires to appoint a director and an alternate director to the BICEP JPA Board of Directors.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby appoints Stephanie Sikkema, Acting Director of Human Resources and Risk Management, to serve as the City’s primary representative on the Board of Directors of the Big Independent Cities Excess Pool Joint Powers Authority.

SECTION 2. The individual designated above by the West Covina City Council as the City’s primary representative to the BICEP Board of Directors is hereby confirmed and designated as the City’s delegate to the BICEP Board of Directors for all purposes of representing the City’s interests and exercising the authority of the City with respect to the coverage and the program and voting on behalf of the City on all matters delegated to the Board of Directors and signing such documents as are contemplated to be approved by the Board of Directors under the Liability Program, Workers’ Compensation Program and Liability Memorandum of Coverage Agreements. Such individual shall keep the West Covina City Council informed of such matters on a timely basis.

SECTION 3. The City Council hereby appoints Carmelita Underwood, Senior Human Resources Analyst, as the City’s alternate representative, who shall have the authority to attend, participate in and vote at any meeting of the Board of Directors when the primary representative is absent.

SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 20th day of June, 2023.

Rosario Diaz
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-54 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 20th day of June, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
AGENDA ITEM NO. 11

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: June 20, 2023
TO: Mayor and City Council
FROM: Paulina Morales
Acting City Manager
SUBJECT: ANNUAL MILITARY EQUIPMENT REPORT (AB 481)
RECOMMENDATION:

It is recommended that the City Council receive and file the annual military equipment report.

BACKGROUND:

On September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481 ("AB 481"), relating to the use of "military equipment" by law enforcement agencies in California. AB 481 seeks to provide transparency, oversight, and an opportunity for meaningful public input on decisions regarding whether and how military equipment is funded, acquired, and used by law enforcement agencies. AB 481, codified in California Government Code sections 7070 through 7075, requires a law enforcement agency to obtain authorization from its governing body, via the adoption of a military equipment use policy via ordinance, approving the use of military equipment.

Under AB 481, the military equipment use policy must be adopted at a regular meeting of the City Council. AB 481 requires that the proposed policy be provided to the City Council and posted on the City’s website for at least 30 days before the public meeting at which the policy is considered. On May 17, 2022, the City Council adopted Ordinance No. 2497, adopting a Military Equipment Policy (“Policy”) governing the use of items that are deemed “military equipment” under AB 481. The Policy was effective as of June 17, 2022.

Once adopted, AB 481 requires an annual review and renewal of the ordinance, annual reporting on the military equipment identified in the Policy, and an annual community engagement meeting regarding the annual report.

AB 481 requires that the annual military equipment report includes the following information for the immediately preceding calendar year for each type of military equipment:

1. A summary of how the military equipment was used and the purpose of its use.

2. A summary of any complaints or concerns received concerning the military equipment.

The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.

3. The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the

4. annual military equipment report.

5. The quantity possessed for each type of military equipment.

If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

6. DISCUSSION:

The Police Department has prepared an annual report (“Annual Report”) in accordance with AB 481 and the Policy. The Annual Report is included as Attachment No. 1. Pursuant to AB 481 and the Policy, the Police Department will host a community engagement meeting on July 12, 2023, at 5:00 pm in the West Covina Council Chambers to discuss the report and respond to questions from the public regarding the funding, acquisition, or use of military equipment.

As outlined above, AB 481 also requires that the City Council annually review and renew the ordinance adopting the Policy. The Police Department has identified additional items that are considered “military equipment” under AB 481. To comply with AB 481, the Police Department anticipates presenting a proposed amended military equipment use policy for the City Council’s consideration at the July 18, 2023 City Council meeting.

LEGAL REVIEW:

The City Attorney's Office has reviewed this report.

Prepared by: Brandon Karmann, Lieutenant
Additional Approval: Richard Bell, Chief of Police
Fiscal Impact
FISCAL IMPACT:

This agenda item is to receive and file, therefore; there is no fiscal impact associated with this action.

Attachments
Attachment No. 1 - Annual Military Equipment Report
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
ATTACHMENT NO. 1
West Covina Police Department
Annual Military Equipment Report
2022
California Government Code §§ 7070, 7071, and 7072
On September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481 ("AB 481"), relating to the use of "military equipment" by law enforcement agencies in California. AB 481 seeks to provide transparency, oversight, and an opportunity for meaningful public input on decisions regarding whether and how military equipment is funded, acquired, and used by law enforcement agencies. AB 481, codified in California Government Code sections 7070 through 7075, requires a law enforcement agency to obtain authorization from its governing body, via the adoption of a military equipment use policy via ordinance, approving the use of military equipment.

According to AB 481, the military equipment use policy must be adopted at a regular meeting of the City Council.

AB 481 requires that the proposed policy be provided to the City Council and posted on the City’s website for at least 30 days before the public meeting at which the policy is considered. On May 17, 2022, the City Council adopted Ordinance No. 2497, adopting a Military Equipment Policy (“Policy”) governing the use of items that are deemed “military equipment” under AB 481. The Policy was effective as of June 17, 2022.

AB 481 requires that the annual military equipment report include the following information for the immediately preceding calendar year for each type of military equipment:
(1) A summary of how the military equipment was used and the purpose of its use. (2) A summary of any complaints or concerns received concerning the military equipment. (3) The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.
(4) The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing costs, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.
(5) The quantity possessed for each type of military equipment. (6) If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

This annual Military Equipment Report (“Report”) satisfies the reporting requirements outlined in California Government Code § 7072.

To meet the requirements of the Report under AB 481, a review was conducted of the Police Department’s military equipment and the findings are included in this Report.

Page 2 of 17 ends

2022 Military Equipment Use, Amount of Usage, and Annual Cost:

Item Military Equipment Use Amount of
Usage
2022 Annual Expenditures Source of Funds for
2023
UAS a) Field deployment
b) Training
a) 8
b) 6
$0 (miscellaneous parts
and battery)
General Fund
Robots a) Field deployment
b) Training
a) 0
b) 2
$0 (miscellaneous parts
and battery)
General Fund
Armored Vehicle
MRAP
a) Not used a) N/A $0 (maintenance and
storage)
General Fund
Armored Vehicle
Peacekeeper
a) Field deployment
b) Training
a) 4
b) 6
$0 (maintenance and
storage)
General Fund
Armored Vehicle
Bearcat
a) Field deployment
b) Training
a) 10
b) 20
$1,043.77 (maintenance
and storage)
General Fund
Mobile Command Post a) Field deployment
b) Training
c) Dispatch Center
a) 5
b) 3
c) 3
$593.25 (maintenance) General Fund
Breaching Apparatus
(Shotguns and
Ammunition)
a) Field deployment
b) Training
a) 0
b) 1
$0 (maintenance and
ammunition)
General Fund
Firearms of .50 Caliber
and Ammunition
a) Field deployment
b) Training
a) 0
b) 2
$0 (maintenance and
ammunition)
General Fund
Specialized Firearms
(Colt M4)
a) Field deployment
b) Training
a) 200
b) 200
$0 (maintenance) General Fund
Specialized Firearms
(AR-10)
a) Field deployment
b) Training
a) 0
b) 8
$0 (maintenance and
ammunition)
General Fund
Specialized Firearms
(Colt M4 Commando)
a) Field deployment
b) Training
a) 60
b) 60
$0 (maintenance) General Fund
Specialized Firearms
(MPX)
a) Field deployment
b) Training
a) 12
b) 4
$0 (maintenance) General Fund
Specialized Firearms
(M{P5)
a) Field deployment
b) Training
a) 20
b) 6
$0 (maintenance) General Fund
Diversionary Device
(Flashbang)
a) Field deployment
b) Training
a) 6
b) 12
$0 (inventory
replacement)
General Fund
Chemical Agents a) Field deployment
b) Training
a) 16
b) 3
$0 (inventory
replacement)
General Fund
Chemical Agent
Launchers
a) Field deployment
b) Training
a) 4
b) 2
$0 (maintenance and
ammunition)
General Fund
40mm Launchers and
Munitions
a) Field deployment
b) Training
a) 11
b) 4
$0 (maintenance and
ammunition)
General Fund
Bean Bag Launchers a) Field deployment
b) Training
a) 1
b) 4
$0 (maintenance and
ammunition)
General Fund

Page 3 of 17 ends

Approved West Covina Police Department Military Equipment:

1. Unmanned Aircraft System (UAS): An unmanned aircraft along with the associated equipment necessary to control it remotely.
a. Description, quantity, capabilities, and purchase cost i. DJI MAVIC MATRICE 210 | Cost: $16,910 each | Quantity: 2 | UAS weighing approximately 13.5 lbs., approximately 30 minutes of flight time, and attachments including FLIR camera, spotlight, optical zoom camera, and ability to record video.
ii. DJI SPARK | Cost: $500 each | Quantity: 3 | UAS with a single-color camera, weighs approximately 0.6 lbs., approximately 15-20 minutes of flight time, and has video recording capabilities. iii. DJI PHANTOM 4 Pro | Cost: $3,500 each | Quantity: 2 | UAS that weighs approximately 3 lbs., has approximately 30 minutes of flight time, and is capable of video recording. b. Purpose
To be deployed when its view would assist officers or incident commanders with the following situations, which include but are not limited to:
i. Major collision investigations
ii. Search for missing persons
iii. Natural disaster management
iv. Crime scene photography
v. Special Problems Detail [Special Weapons and Tactics (SWAT)/Hostage Negotiations Team (HNT)], tactical, or other public safety and life preservation missions vi. In response to specific requests from local, state, or federal fire authorities for major incidents c. Authorized Use
Only assigned operators who have completed the required training shall be permitted to operate any UAS during approved missions.
d. Expected Lifespan
All UAS Equipment: 3 to 7 years
e. Fiscal Impact
All UAS Equipment: Annual maintenance and battery replacement cost are approximately $0 to $3,000 f. Training
All Department UAS operators are licensed by the Federal Aviation Administration for UAS operation. In addition, each operator must attend a basic UAS operator course and ongoing bi-monthly unit training. g. Legal and Procedural Rules
Use is established in FAA Regulation 14 CFR Part 107, and the Department’s UAS policy (Unmanned Aerial System (UAS) Operations). It is the policy of the Department to utilize UAS only for official law enforcement purposes and according to State and Federal law.

2. Unmanned, Remotely Piloted, Ground Vehicles (Robots): A remotely controlled unmanned machine that operates on the ground to enhance the safety of the community and officers. a. Description, quantity, capabilities, and cost
i. iRobot PacBot Model BB2590 | Cost: $0 each | Quantity: 3 | The PacBot is a heavy-duty batterypowered robot. It has a stair-climbing ability and an arm capable of lifting several pounds. The PacBot is also equipped with a camera that can provide a live video and audio feed to the operator. ii. iRobot PacBot PCC | Cost: $0 each | Quantity: 3 | The PacBot PCC is a suitcase-style monitor and controller that the operator uses to operate the iRobot PacBot robot. The suitcase is rugged and robust and utilizes 110 volts to operate.
b. Purpose
To be used to remotely gain visual data, deliver an HNT phone, open doors, and clear buildings without

Page 4 of 17 ends

requiring an officer to enter.
c. Authorized Use
Only assigned operators who have completed the required training shall be permitted to operate the robots.
d. Expected Lifespan
All robots: 3 to 5 years
e. Fiscal Impact
All robots: Annual maintenance and battery replacement cost are approximately $0 to $5,000 f. Training
All robot operators must complete an 8-hour Department training to operate the robots during live operations. Operators also complete reoccurring training throughout the year. g. Legal and Procedural Rules
It is the policy of the Department to utilize a robot only for official law enforcement purposes and according to State and Federal law.

3. Armored Vehicle: Commercially produced wheeled armored personnel vehicle utilized for law enforcement purposes.
a. Description, quantity, capabilities, and purchase cost i. 2012 BAE Systems Tactical Vehicle Systems Mine Resistant Ambush Protected (MRAP) Vehicle | Cost:
$0 each (Obtained through the Federal 1033 Program) | Quantity: 1 | The Mine Resistant Ambush Protected Vehicle is an armored vehicle that seats 10 personnel with an open floor plan that allows for rescue of down personnel. It can stop various projectiles, which provides greater safety to citizens and officers beyond the protection level of shield and personal body armor. Provides greater levels of survivability and mobility to navigate challenging and unpredictable environments. Greater survivability is achieved through an enhanced monolithic floor, a strengthened chassis frame, and highly effective blast-absorbing seats.
ii. Cadillac Gage Commando Ranger, Peacekeeper | Cost: $0 each (Obtained through the Federal 1033 Program) | Quantity: 1 | The Peacekeeper is an armored vehicle that seats 8 personnel with an open floor plan that allows for rescue of down personnel. It can stop various projectiles, which provides greater safety to citizens and officers beyond the protection level of shield and personal body armor. iii. Lenco Bearcat, G2 | Cost: $304,630 each | Quantity: 1 | The Bearcat is an armored vehicle that seats 10 to 12 personnel with an open floor plan that allows for the rescue of down personnel. It can stop various projectiles, which provides greater safety to citizens and officers beyond the protection level of shield and personal body armor.
b. Purpose
i. The MRAP has been exclusively designated as a Rescue Vehicle and will be referred to as the Rescue Vehicle or RV-1. The primary purpose of the Rescue Vehicle (RV-1) is to perform high-risk rescues or rapid extractions of persons during times of crisis. RV-1 is also designed to safely transport officers into positions of tactical advantage during critical incidents. RV-1 will be utilized when other Department resources are impractical. RV-1 provides greater safety to citizens and officers beyond the protection level of shield and personal body armor and can protect the occupants from IEDs or other explosive devices.
ii. The primary purpose of the Peacekeeper and Bearcat is to protect employees during high-risk incidents.

They are also designed to safely transport officers into positions of tactical advantage or to evacuate civilian personnel during critical incidents. Both vehicles provide greater safety to citizens and officers beyond the protection level of shield and personal body armor. c. Authorized Use
An armored vehicle may be used if one or more of the following criteria are present:

Page 5 of 17 ends

i. Incidents where human lives may be in immediate peril ii. Incidents where a threat of confrontation by gunfire or other weapons exists iii. Incidents involving a significant threat of violence iv. Rapid response deployments
v. Acts of terror (violent attacks upon populated areas such as schools, community events, government buildings, shopping malls, and places of worship)
vi. Natural disasters (significant earthquakes, major fires, floods, etc.) vii. Incidents deemed appropriate by the Chief of Police or their designee viii. Training exercises or approved demonstrations
d. Expected Lifespan
i. MRAP: Approximately 25 years
ii. Peacekeeper: Approximately 25 years
iii. Lenco Bearcat G2: Approximately 25 years
e. Fiscal Impact
i. MRAP: Annual maintenance cost of approximately $0 to $1,000 ii. Peacekeeper: Annual maintenance cost of approximately $0 to $2,000 iii. Bearcat: Annual maintenance cost of approximately $0 to $5,000 f. Training
Armored vehicles may only be operated by employees who possess the proper licensing and have been trained in the proper use of the vehicle. Employees designated as operators of one or more armored vehicles shall receive training in the safe operation and care for each vehicle and show competence before operating any of the listed armored vehicles.
g. Legal and Procedural Rules
Use is established in the Manual (Vehicle Use, Vehicle Maintenance, and Specialty Vehicle Deployment). It is the policy of the Department to utilize armored vehicles for official law enforcement purposes, according to State and Federal law.

4. Command and Control Vehicles: The mobile command post (MCP) is a vehicle used as a mobile office that provides shelter, access to Department computer systems, dispatch communication consoles, radio communications, and restroom facilities during extended events. a. Description, quantity, capabilities, and purchase cost 2014 Mobile Specialty Vehicles (custom-built, using a Lone Star chassis) 40 LS Lone Star | Cost: $471,806 | Quantity: 1 | A Class A RV outfitted with radio communications, computers, computer-aided dispatch (CAD) capabilities, monitors, and restroom to function as a mobile office for members of the department during department-approved functions.
b. Purpose
The purpose of the Mobile Command Post is to provide a safe and private location for employees to conduct Department business or to act as the Command Center as needed. c. Authorized Use
Only officers trained in their deployment and operations in a manner consistent with Department policy and training are authorized to operate the MCP. The Mobile Command Post may be deployed for the following:
i. Major Criminal Investigations
ii. Major Traffic Investigations
iii. Critical Incidents
iv. Natural Disasters
v. Special Problems Detail (SPD) Call-outs or Pre-Planned Events vi. Community Events

Page 6 of 17 ends

vii. Supporting or Replacing the Command Center (e.g., outages, repairs) viii. Requests of use by outside law enforcement agencies with the approval of the Chief of Police or their designee
d. Expected Lifespan
MCP: 20 years on chassis and vehicle structure
e. Fiscal Impact
MCP: Annual maintenance cost is approximately $0 to $5,000 f. Training
The MCP may only be operated by employees who possess the proper licensing and have been trained in the proper care and use of the vehicle.
g. Legal and Procedural Rules
Use is established under the Manual (Vehicle Use, Vehicle Maintenance, and Specialty Vehicle Deployment). It is the policy of the Department to use the MCP only for official law enforcement purposes and to follow California State law regarding the operation of motor vehicles.

5. Breaching Apparatuses Explosive in Nature: Tools that are used to conduct an explosive breach. a. Description, quantity, capabilities, and purchase cost i. Remington Model 870 BRS Breaching 12 Gauge, 11-Inch Stand-Off Barrel | Cost: $645 each | Quantity:
2 | This weapon allows for breachers to safely utilize shotgun breaching round to destroy deadbolts, locks, and hinges. The breaching stand-off device that is attached to the end of the barrel allows for positive placement of the gun into the correct position and vents gases to prevent overpressure. ii. Mossberg 590 12 Gauge Shotgun with an Affixed 18.5” Security Breaching Barrel | Cost: $583 each | Quantity: 2 | This weapon allows for breachers to safely utilize shotgun breaching round to destroy deadbolts, locks, and hinges. The breaching stand-off device that is attached to the end of the barrel allows for positive placement of the gun into the correct position and vents gases to prevent overpressure.
iii. Royal Arms Tesar-2 Black Cap 425 Grain Copper Frangible Breaching Round | Cost: $5 each | Quantity:

Not to exceed 75 | The round is fired from a breaching shotgun and is used to destroy deadbolts, locks, and hinges.
iv. Royal Arms Tesar-4 Yellow Cap 750 Grain Copper Frangible Breaching Round | Cost: $5 each | Quantity:

Not to exceed 75 | The round is fired from a breaching shotgun and is used to destroy deadbolts, locks, and hinges.
b. Purpose
Used to provide officers a way to safely gain entry into a structure. c. Authorized Use
Absent exigent circumstances, only sworn members who have completed Department-approved training may be issued or use breaching shotguns. The breaching rounds can also be used for training exercises or approved demonstrations.
d. Expected Lifespan
i. Breaching Shotguns: 25 years
ii. Royal Arms Tesar-2 black cap 425-grain copper breaching round: 5 years iii. Royal Arms Tesar-4 yellow cap 750-grain copper frangible breaching round: 5 years e. Fiscal Impact
i. Breaching Shotguns: Annual maintenance of approximately $0 to $50 ii. Breaching Round: Expected annual cost between $0 to $300 to replenish used stock f. Training
Sworn members utilizing a breaching shotgun must be certified to do so by a certified breaching instructor during Department-approved training. Additionally, members of the SPD SWAT Team will receive training

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on breaching shotguns bi-yearly and that training will be conducted by a certified breaching instructor in two-hour blocks.
g. Legal and Procedural Rules
It is the policy of the Department to utilize breaching shotguns and the associated munitions only for official law enforcement purposes, according to State and Federal law.

6. Firearms of .50 Caliber and Ammunition: A .50 caliber bolt-action rifle is defined as a centerfire rifle that can fire a .50 BMG cartridge and is not already an assault weapon or a machinegun as defined by Penal Code section 16880. A “.50 BMG cartridge” means a cartridge that is designed and intended to be fired from a centerfire rifle and that meets all of the following criteria: It has an overall length of 5.54 inches from the base to the tip of the bullet, the bullet diameter for the cartridge is from .510 to, and including, .511 inch, the case base diameter for the cartridge is from .800 inch to, and including, .804 inch, and the cartridge case length is 3.91 inches. (Penal Code §§ 30525, 30530.)
a. Description, quantity, capabilities, and purchase cost i. McMillian TAC-50 Bolt Action Sniper Rifle | Cost: $7,100 each | Quantity: 1 | The McMillan TAC-50 is a manually operated, rotary bolt-action rifle. The large bolt has dual front locking lugs, and its body has spiral flutes to reduce weight. The heavy match-grade barrel is also fluted to dissipate heat quickly and reduce overall weight, and fitted with an effective muzzle brake to reduce recoil. The rifle is fed from detachable box magazines, holding 5 rounds each. The stock is made from fiberglass by McMillan Stocks and is designed to be used from a bipod only. The buttstock is adjustable for the length of pull with rubber spacers and can be removed for compact storage. The rifle has no open sights; it can be used with a variety of telescopic or night sights. The rifle can be also used to hit subjects that are hiding behind cover and walls, as its powerful ammunition can penetrate through bricks and concrete. ii. Hornady .50 Caliber BMG 750 Grain A-Max Ammunition Cartridge | Cost: $67 (per box of 10) | Quantity:

Not to exceed 1,000 | Loaded to exacting specifications to provide pinpoint accuracy. Each cartridge is loaded with either Hornady® A-MAX® bullets, high-performance boat tail hollow points, or the new, radically superior ELD® Match bullets. Stringent quality control ensures proper bullet seating, consistent charges and pressures, optimal velocity, consistent overall length, and repeatable accuracy. b. Purpose
The rifle provides authorized personnel with the capability to pierce hard armor, multiple layers of mild steel, or substantial brick, concrete, and other materials that may give hard cover to armed and/or dangerous suspects. It can also be used to disable vehicles, disrupt homemade explosives, provide overwatch protection, and for tactical porting. Tactical porting is the use of a projectile fired from a hard target rifle to create a port or hole.
c. Authorized Use
The use of the rifle is restricted to designated and authorized members of the SPD SWAT Team. Operators must attend an approved 40-hour training course provided by a certified instructor. Once certified authorized users must qualify with the rifle every year. d. Expected Lifespan
i. McMillian TAC-50 Bolt Action 50. Caliber Rifle: 20 years ii. Hornady .50 Caliber BMG 750 Grain A-Max ammunition: No expiration e. Fiscal Impact
i. Rifle: Annual maintenance is approximately $0 to $200 per rifle ii. Ammunition: Expected annual cost between $0 to $500 to replenish used stock f. Training
Before deploying the rifle, designated SPD SWAT Team members must attend an approved 40-hour training course provided by a certified instructor. Once certified, authorized users must qualify with the rifle every year.

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g. Legal and Procedural Rules
Use is established under the Manual (Use of Force and Firearms). It is the policy of the Department to utilize the rifle only for official law enforcement purposes, and according to State and Federal law including those regarding the use of force.

7. Specialized Firearms and Ammunition: Firearms that are fired from shoulder level, having a long spirally grooved barrel intended to make bullets spin and thereby have greater accuracy over a long distance. a. Description, quantity, capabilities, and purchase cost i. Colt M4 Carbine 5.56MM Rifle, Model: LE6920MPS B | Cost: $636.55 each | Quantity: Not to exceed 80 | The carbine rifle is a firearm, capable of accurately stopping an armed subject at various distances.

The carbine rifle is a lightweight, air-cooled, gas-operated, magazine-fed, shoulder-fired weapon, designed for semi-automatic & selective fire. The projectile is capable of penetrating soft body armor being worn by armed subjects.
ii. DPMS Panther Arms AR-10 .308 Caliber Rifle, Model: LR-308 | Cost: $1,500 each | Quantity: 4 | The DPMS with a 16” customized barrel, AR-10, is a precision style rifle. The firearm is chambered in .308 Winchester/7.62 NATO Rifle and has a 16” customized precision barrel. The magazine holds 20 rounds of ammunition and the rifle has a collapsible stock. This rifle is primarily used in an over-watch capacity to protect the community and SPD SWAT Team members during large events and critical incidents. The projectile is capable of penetrating soft body armor being worn by armed subjects. iii. Federal Cartridge .308 Winchester Tactical Bonded Tip 168 Grain Duty Ammunition Cartridge | Cost:
$319 (per case of 500) | Quantity: Not to exceed 10,000 | The Tactical Bonded Rifle Ammunition is a Federal product made exclusively for law enforcement. It achieves accuracy and terminal performance unmatched by any other ammunition. Designed to defeat the toughest barriers with minimal deflection or deviation for the most intense situations.
iv. Colt 5.56MM, M4 Commando Carbine Lower Receiver with Daniel Defense MK18 Upper Receiver Group | Cost: $1,900 each | Quantity: Not to exceed 30 | The carbine rifle is a firearm, capable of accurately stopping an armed subject at various distances. The carbine rifle is a lightweight, air-cooled, gasoperated, magazine-fed, shoulder-fired weapon, designed for semi-automatic and selective fire. The projectile is capable of penetrating soft body armor being worn by armed subjects. v. Sig Sauer MPX Suppressed 9MM Sub-gun | Cost: $1,400 each | Quantity: Not to exceed 20 | The MPX is a firearm, capable of accurately stopping an armed subject at various distances. It is compact and designed to match firepower while also having the capability to clear enclosed or close combat spaces. vi. Heckler & Koch MP5 9MM Sub-gun | Cost: $2,500 each | Quantity: Not to exceed 20 | The MP5 is a firearm, capable of accurately stopping an armed subject at various distances. It is compact and designed to match firepower while also having the capability to clear enclosed or close combat spaces. b. Purpose
To be used as precision weapons to address a threat with more accuracy and/or greater distances than a handgun, if present and feasible. These firearms can also be used to match the firepower of the threat being faced, as well as to penetrate barriers or barricades in critical incidents. c. Authorized Use
Use of all of the listed firearms is guided by the Manual. The Colt M4 Carbine is authorized to be carried by all officers regardless of assignment. The AR-10 and M4 Commando carbine rifles are specifically used by SWAT. The MPX and MP5 are specifically used by SWAT and the Special Enforcement Team (SET). All of these firearms are only authorized for use by an officer after attending an approved training with annual training and qualifications thereafter.
d. Expected Lifespan
i. Colt M4 Carbine 5.56MM Rifle: 20 years
ii. DPMS Panther Arms AR-10 .308 Caliber Rifle, Model: LR-308: 20 years

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iii. Federal Cartridge .308 Winchester Tactical Bonded Tip 168 Grain Duty Ammunition Cartridge: No expiration
iv. Colt 5.56MM, M4 Commando Carbine Lower Receiver with Daniel Defense MK18 Upper Receiver Group: 20 years
v. Sig Sauer MPX Suppressed 9MM Sub-gun: 20 years
vi. Heckler & Koch MP5 9MM Sub-gun: 20 years
e. Fiscal Impact
i. Rifles: Annual maintenance is approximately $0 to $100 per rifle ii. Ammunition (.308 Winchester): Expected annual cost between $200 and $1,000 to replenish used stock f. Training
The officers receive training during orientation and conduct continual annual training. The AR-10 and M4 Commando carbine rifles are specifically used by SWAT. The MPX and MP5 are specifically used by SWAT and the Special Enforcement Team (SET). Before deploying specialty rifles, designated SET and/or SWAT Team members must attend an approved training course provided by a certified instructor. Once certified, authorized users must qualify with the rifle every year. g. Legal and Procedural Rules
Use is established under Manual (Use of Force, Firearms, and Patrol Rifles). It is the policy of the Department to utilize these rifles and the associated munitions only for official law enforcement purposes, according to State and Federal law.

8. Diversionary Devices (Flashbangs): A diversionary device is ideal for distracting dangerous suspects during assaults, hostage rescue, room entry, or other high-risk arrest/search warrant situations. a. Description, quantity, capabilities, and purchase cost i. Defense Technology Low Roll Reloadable Flashbang (#8933) with 12-Gram Reload (#8901) | Cost:
$33.23 each | Quantity: Not to exceed 60 | The Low Roll Reloadable Flashbang is an explosive device that produces a flash of light and a sudden, loud noise intended to temporarily stun, distract, and disperse people. It is thrown by hand or projected and produces 175 dB of sound output at 5 feet and 6-8 million candelas for 10 milliseconds.
ii. Combined Tactical Systems, 7290m Mini Flashbang | Cost: $38 each | Quantity: Not to exceed 60 | The 7290M Flashbang is an explosive device that produces a flash of light and a sudden, loud noise intended to temporarily stun, distract, and disperse people. It produces 175db of sound output and produces 6- 8 million candelas of light.
iii. Combined Tactical Systems, 7290-9 Flashbang | Cost: $138.70 each| Quantity: Not to exceed 60 | The 7290-9 Flashbang is an explosive device that produces a flash of light and a sudden, loud noise intended to temporarily stun, distract, and disperse people.
b. Purpose
The proper use and deployment of diversionary devices can increase officer safety and assist officers with the successful completion of a tactical situation. This includes, but is not limited to barricaded suspects, hostage situations, high-risk warrant service, or any life-threatening situation. c. Authorized Use
Absent exigent circumstances, only sworn members who have completed Department-approved training by a certified Department-approved trainer may be issued, use, or carry diversionary devices. The devices shall be stored and carried within Federal regulations. These devices can also be used for training exercises or approved demonstrations.
d. Expected Lifespan
i. Defense Technology Low Roll Flash-Bang Body 8933: Approximately 26 deployments ii. Defense Technology Distraction Device Reload 12-Gram 8901: Until used iii. Combined Tactical Systems 7290M Mini Flash-Bang: Until used

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iv. Combined Tactical Systems 7290-9 Flash-Bang: Until used e. Fiscal Impact
The expected annual cost of $500 to $4,000 to replenish used stock (including training deployments) f. Training
Before use, officers must attend diversionary device training that is conducted by a certified Department approved instructor. Additionally, members of the SPD SWAT Team will conduct two two-hour training blocks on the use of diversionary devices yearly.
g. Legal and Procedural Rules
Use is established in the Manual (Use of Force and Diversionary Devices - Flashbangs). It is the policy of the Department to utilize diversionary devices only for official law enforcement purposes, and according to State and Federal law regarding the use of force.

9. Chemical Agents: Canisters that contain chemical agents (such as CS (2-chlorobenzalmalononitrile), OC (Oleoresin Capsicum), and CN (Chloroacetophenone)) that are released when deployed. a. Description, quantity, capabilities, and purchase cost i. Defense Technology Pocket Tactical Grenade, CS, #1016 | Cost: $29.77 each | Quantity: Not to exceed 30 | The Pocket Tactical Grenade is a small, lightweight, easily carried device that provides a medium volume of a chemical agent (CS) or smoke for certain situations. It was designed with the tactical team in mind for distraction, concealment, rescue, or signaling. The pocket grenade is not specifically intended as a crowd management device; however, it can be used in chemical configurations in conjunction with larger smoke canisters to “piggyback” chemical agents into a predominately smoke environment.
ii. Defense Technology Pocket Tactical Grenade, Saf-Smoke, #1017 | Cost: $29.77 each | Quantity: Not to exceed 30 | The Pocket Tactical Grenade is a small, lightweight, easily carried device that provides a medium volume of a chemical agent or smoke for certain situations. It was designed with the tactical team in mind for distraction, concealment, rescue, or signaling. The pocket grenade is not specifically intended as a crowd management device; however, it can be used in chemical configurations in conjunction with larger smoke canisters to “piggyback” chemical agents into a predominately smoke environment.
iii. Defense Technology Spede-Heat Continuous Discharge Chemical Grenade, CS, #1072 | Cost: $30 each | Quantity: Not to exceed 30 | The Spede-Heat™ Grenade is designed specifically for outdoor use in crowd control situations. It is a high-volume continuous burn device that expels its CS payload in approximately 20 - 40 seconds from a single source.
iv. Defense Technology Large Style Maximum Smoke, #1073, | Cost: $38.29 each | Quantity: Not to exceed 30 | The Large Style Maximum Smoke Grenade is designed specifically for outdoor use in crowd management situations. It is a high-volume, slow-burning device that deploys large quantities of greywhite-colored smoke for approximately 1.5 to 2 minutes. It can be utilized as a carrying agent (multiplier) for smaller OC, CN, or CS munitions, or for concealing the movement of agency personnel.

It may also be used as a distraction to focus attention away from other activities. v. Defense Technology Maximum HC Smoke Military-Style Canister, #1083, | Cost: $35.62 each | Quantity:

Not to exceed 30 | The Military-Style Maximum Smoke Grenade comes from the Defense Technology® #3 smoke grenade. It is a slow-burning, high-volume, continuous-discharge grenade designed for outdoor use in crowd management situations. Emits grey-white smoke only for approximately 1.5 to 2 minutes.
vi. Defense Technology Stinger CS Rubber Ball Grenade, #1088 | Cost: $50.62 each | Quantity: Not to exceed 30 | The Stinger® Grenade is a combination of a Less Lethal Impact Munitions and a Distraction Device® that may incorporate optional CS or OC laden powder if desired. The Stinger® Grenade is a maximum effect device as it delivers up to four stimuli for psychological and physiological effect: rubber

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pellets, light, sound, and an optional chemical agent or OC. The blast is sufficient to project the rubber balls and optional chemical agent in a 50-foot radius. The Stinger® Grenade is most widely used as a crowd management tool by law enforcement and corrections in indoor and outdoor operations. As a pain compliance, distraction, and disorientation device for crowd management, it may be hand thrown or launched in the general direction of the crowd. It may be deployed for ground bursts or aerial bursts at the discretion of the operator. It is generally reserved as the last selection when chemical agents and less lethal impact munitions have not resolved the disorder or routed the crowd. vii. Defense Technology Han-Ball Rubber Ball Grenade, CS, #1092 | Cost: $37.10 each | Quantity: Not to exceed 30 | The Han-Ball™ Rubber Ball Grenade is a fast-burning, high-volume continuous discharge grenade available in OC, CN, CS, and Saf-Smoke™. Designed specifically for outdoor use in crowd management situations. It is excellent for the rapid delivery of a chemical agent or smoke in quickly changing tactical situations.
viii. Defense Technology Han-Ball Grenade, Saf-Smoke, #1093 | Cost: $37.10 each | Quantity: Not to exceed 30 | The Han-Ball™ Rubber Ball Grenade is a fast-burning, high-volume continuous discharge grenade available in OC, CN, CS, and Saf-Smoke™. It is excellent for the rapid delivery of a chemical agent or smoke in quickly changing tactical situations. Hand throw or launch use only. Launching of grenades will provide deploying officers with additional standoff distances. This grenade offers coverage for large outdoor areas. In the Saf-Smoke™ configuration, it can be utilized for concealing the movement of agency personnel. It may also be used as a distraction to focus attention away from other activities. ix. Defense Technology OC Aerosol Grenade Fogger, 1 OZ., #56814 | Cost: $13.75 each | Quantity: Not to exceed 30 | The Aerosol Grenade Fogger is a non-pyrotechnic that contains no chlorofluorocarbons (CFCs), is not a fire hazard, and requires minimal decontamination. It is designed for use in tactical indoor operations by law enforcement. The purpose of the Aerosol Grenade Fogger is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. The 1.3% Major Capsaicinoids provide sufficient effects in confined areas of up to 6,000 cubic feet such as attics, crawl spaces, garages, and interior rooms. x. Defense Technology OC Aerosol Grenade Fogger, 6 OZ., #56854 | Cost: $18.35 each | Quantity: Not to exceed 30 | The Aerosol Grenade Fogger is a non-pyrotechnic that contains no CFCs, is not a fire hazard, and requires minimal decontamination. It is designed for use in tactical indoor operations by law enforcement. The purpose of the Aerosol Grenade Fogger is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects. The 1.3% Major Capsaicinoids provide sufficient effects in confined areas of up to 25,000 cubic feet such as attics, crawl spaces, garages, and interior rooms. xi. Combined Tactical Systems (CTS) 5230B CS Baffled Canister Grenade, Pyro, Low Flame | Cost: $45.20 each | Quantity: Not to exceed 100 | Pyrotechnic grenade designed for indoor/outdoor use delivering a maximum amount of irritant smoke throughout multiple rooms with minimal risk of fire. xii. Combined Tactical Systems (CTS) 6340 OC Vapor Grenade | Cost: $45.25 each | Quantity: Not to exceed 30 | This unique grenade delivers an invisible OC vapor and renders an intense respiratory effect to a non-compliant subject. The CTS 6340 has a 1-5 second discharge time and discharges OC vapor through three emission ports.
xiii. Defense Technology First Defense 1.3% MK-9 Stream, Gel, or Foam OC Aerosol, #56895, 56591, 56891, 56792 | Cost: $47.32 each | Quantity: Not to exceed 12 | The MK-9 features an easy to use trigger handle, is intended for use in crowd management, and will deliver 14 short bursts of OC at an effective range of 18-20 ft. This 1.3% MC OC aerosol product utilizes a stream delivery method providing a targetspecific, strong concentrated stream for greater standoff. xiv. Defense Technology 1.3% MK-46V Stream OC Aerosol, #43046 | Cost $380.85 each | Quantity: Not to exceed 6 | The MK-46 features a trigger handle, is intended for use in crowd management, and will

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deliver 26 short bursts of OC at an effective range of 25-30 ft. This 1.3% MC OC aerosol product utilizes a stream delivery method providing a target-specific, strong concentrated stream for greater standoff. b. Purpose
Chemical agents may be used for crowd control, crowd dispersal, or against barricaded suspects based on the circumstances. This is done to limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
c. Authorized Use
Absent exigent circumstances, only sworn members who have completed Department-approved training may be issued, use, or carry chemical agents. These chemical agents can also be used for training exercises or approved demonstrations.
d. Training
Sworn members utilizing chemical agent canisters must be certified by a Department chemical agent instructor during orientation and reoccurring Department in-service training. Additionally, members of the SPD SWAT Team will receive training on chemical agents bi-yearly and that training will be conducted by a certified chemical agent instructor in two-hour blocks. e. Expected Lifespan
i. Defense Technology Pocket Tactical Grenade, CS, #1016: 5 years ii. Defense Technology Pocket Tactical Grenade, Saf-Smoke: #1017: 5 years iii. Defense Technology Spede-Heat Continuous Discharge Chemical Grenade, CS: #10725: 5 years iv. Defense Technology Large Style Maximum Smoke: #1073: 5 years v. Defense Technology Maximum HC Smoke Military-Style Canister: #1083: 5 years vi. Defense Technology Stinger CS Rubber Ball Grenade: #1088: 5 years vii. Defense Technology Han-Ball Rubber Ball Grenade, CS: #1092: 5 years viii. Defense Technology Han-Ball Grenade, Saf-Smoke: #1093: 5 years ix. Defense Technology OC Aerosol Grenade Fogger, 1OZ: #56814: 5 years x. Defense Technology OC Aerosol Grenade Fogger, 6OZ: #56854: 5 years xi. Combined Tactical Systems (CTS) CS Baffled Canister Grenade, Pyro, Low-Flame: 5230B: 5 years xii. Combined Tactical Systems (CTS) OC Vapor Grenade: 6340: 5 years xiii. Defense Technology First Defense 1.3% MK-9 Stream, Gel, or Foam OC Aerosol: #56895, 56591, 56891, 56792: 5 years
xiv. Defense Technology 1.3% MK-46V Stream OC Aerosol: #43046: 5 years f. Fiscal Impact
The expected annual cost of $2,500 to $10,000 to replenish used stock (including training deployments) g. Legal and Procedural Rules
Use is established under the Manual (Use of Force, Chemical Agents, and Oleoresin Capsicum - OC). It is the policy of the Department to utilize chemical agents only for official law enforcement purposes, and according to State and Federal law, including those regarding the use of force.

10. Chemical Agent Launcher: Cups that attach to 12 gauge less-lethal shotguns which allow officers to launch canisters of chemical agents or smoke.
a. Description, quantity, capabilities, and purchase cost i. Combined Tactical Systems (CTS) LC5 Launching Cup | Cost: $302 each | Quantity: | Quantity: Not to exceed 6 | The CTS LC5 Launching Cup is designed for the 5200 series chemical agent grenades. The cup can be attached to virtually any 12 gauge shotgun and it launches cartridges for crowd management or as a diversionary device.
ii. Defense Technology 12-Gauge Muzzle Bang/Launching Cartridge, #1210 | Cost: $6.64 each | Quantity:

Not to exceed 160 | The 12-Gauge Muzzle Bang Launching Cartridge incorporates an opaque shell and utilizes black powder as the propellant. The 12-Gauge Muzzle Bang Launching Cartridge is designed to

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be launched from a launching cup and produces 170 dB of sound output. It is designed to be aimed at the floor or wall at a 45-degree angle. It is used as a crowd management tool by law enforcement and corrections in crowd control situations as a means of warning, intimidation, or diversion. It may be deployed in the air over crowds or to the side for dissuading movement in a given direction. It may also be deployed to the far side of buildings to divert attention away from an approach or entry. b. Purpose
May be used for crowd control, crowd dispersal, riots, or against barricaded suspects based on the circumstances. It can also be used in circumstances where a tactical advantage can be obtained or during civil unrest incidents. This is done to limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
c. Authorized Use
Absent exigent circumstances, only sworn members who have completed Department-approved training may be issued or use CTS LC5 Launching Cups.
d. Expected Lifespan
i. CTS LC5 Launching Cup: 25 years
ii. 12-Gauge Muzzle Bang / Launching Cartridge: Until used e. Fiscal Impact
i. Launching Cups: Expected annual cost of $0 to $100 for maintenance ii. Cartridges: Expected annual cost of $100 to $300 for training and replenishing used stock (including training deployments)
f. Training
Sworn members utilizing CTS LC5 Launching Cups and 12-Gauge Muzzle Bang / Launching Cartridges must be certified by a certified chemical agent/diversionary device instructor. Additionally, members of the SPD SWAT Team will receive training on CTS LC5 Launching Cups bi-yearly and that training will be conducted by a POST-certified chemical agent/diversionary device instructor in two-hour blocks. g. Legal and Procedural Rules
Use is established under the Manual (Use of Force and Chemical Agents). It is the policy of the Department to utilize CTS LC5 chemical agent launching cups only for official law enforcement purposes, and according to State and Federal law, including those regarding the use of force.

11. Specialty Impact Munitions (SIMs): 40mm Launchers and Munitions: These devices are considered less lethal and are used to gain compliance from an individual who is violently or actively resisting. The use of such a device is intended to mitigate the number of serious injuries to officers, the subject, and other individuals. a. Description, quantity, capabilities, and purchase cost i. 40MM LMT™ Tactical Single Launcher I425, Expandable Stock | Cost: $1,200 each | Quantity: Not to exceed 40 | The 40LMT is a tactical single-shot launcher that features an expandable Rogers Super Stock and an adjustable Integrated Front Grip (IFG) with light rail. The ambidextrous Lateral Sling Mount (LSM) and QD mounting systems allow both a single and two-point sling attachment. The 40LMT will fire standard 40mm less-lethal ammunition, up to 4.8 inches in cartridge length. ii. Penn Armas 40MM Multi-Shot, Pump Advance Launcher - 5” Cylinder | Cost: $3,336 each | Quantity:

Not to exceed 6 | A 40mm pump-action advance magazine drum launcher with a fixed stock and combo rail. It has a six-shot capacity 5” cylinder and a 10.75” rifled barrel. The PGL-65 features include a Double-action trigger, trigger lock push button, and hammerlock safeties. iii. Defense Technology 40MM eXact iMpact™ Sponge Round: #6325 | Cost: $20.79 each | Quantity: Not to exceed 1,000 | The 40 mm exact iMpact™ Sponge Round is a “point-of-aim, point-of-impact” direct fire round that is most commonly used by tactical teams in situations where maximum deliverable energy is desired for the incapacitation of an aggressive, non-compliant subject. The 40 mm exact iMpact™ Sponge Round is intended for direct fire deployment. These areas provide sufficient pain

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stimulus, while greatly reducing serious or life-threatening injuries. The 40 mm exact iMpact™ Sponge Round can also be deployed in crowd control situations to protect the riot line, cover or enhance chemical munitions, or target specific agitators and organizers of the crowd. When used in this fashion, it is primarily both a psychological deterrent and physiological distraction serving as a pain compliance device to either get the crowd or subject moving or keep them at a designated distance. iv. Defense Technology 40MM eXact iMpact™ LE 40MM Extended Range Sponge Round: #6325LE | Cost:
$23.52 each | Quantity: Not to exceed 150 | The eXact iMpact™ 40 mm Sponge Round is a point-ofaim, point-of-impact direct-fire round. This lightweight, high-speed projectile consists of a plastic body and sponge nose. It can be launched at a greater distance to provide further separation from officers.

Used for crowd control, patrol, and tactical applications. v. Defense Technology 40MM Direct Impact® OC Round: #6320 | Cost: $20.79 each | Quantity: Not to exceed 1,000 | A less lethal 40 mm lightweight plastic and crushable foam projectile fired from a single or multi-round purpose-built 40 mm grenade launcher with a rifled barrel at 295 feet per second (FPS).

The 39-gram crushable foam projectile delivers 120 ft./lbs. of energy upon impact in addition to the dispersion of 5 grams of OC irritant. The 40 mm Direct Impact OC round provides accurate and effective performance when fired from the approved distance of not less than five (5) feet and as far as 120 feet from the target.
vi. Defense Technology 40MM Direct Impact® OC Adjustable Range Round: #6320A | Cost: $37.95 each | Quantity: Not to exceed 150 | The 40mm Direct Impact® Adjustable Range Round consists of a plastic body and a crushable foam nose that contains a powder payload. This payload contains an OC powder.

The crushable foam nose dissipates energy upon impact while releasing the powder payload. The projectile design has a unique user-adjustable patented gas-bleed feature, which allows kinetic energy to be adjusted for two design points addressing close-in and extended-range engagements. In the opened position, the standard range velocity allows for engagements of 1.5 – 40 meters. In the closed position, the extended range velocity allows for engagements of 40 – 70 meters. vii. Defense Technology 40MM Direct Impact® CS Round: #6322 | Cost: $20.79 each | Quantity: Not to exceed 1,000 | A less lethal 40 mm lightweight plastic and crushable foam projectile fired from a single or multi-round purpose-built 40 mm grenade launcher with a rifled barrel at 295 feet per second (FPS).

The 39-gram crushable foam projectile delivers 120 ft./lbs. of energy upon impact in addition to the dispersion of 5 grams of CS irritant. The 40MM Direct Impact CS round provides accurate and effective performance when fired from the approved distance of not less than five (5) feet and as far as 120 feet from the target.
viii. Defense Technology Direct Impact® 40MM Adjustable Range Round, CS Marking: #6322A | Cost: $37.95 each | Quantity: Not to exceed 150 | The 40mm Direct Impact® Adjustable Range Round consists of a plastic body and a crushable foam nose that contains a powder payload. This payload is a marking and CS powder. The crushable foam nose dissipates energy upon impact while releasing the powder payload. The projectile design has a unique user-adjustable patented gas-bleed feature, which allows kinetic energy to be adjusted for two design points addressing close-in and extended-range engagements. In the opened position, the standard range velocity allows for engagements of 1.5 – 40 meters. In the closed position, the extended range velocity allows for engagements of 40 – 70 meters. ix. Defense Technology Ferret 40MM CS Liquid Barricade Penetrator Round, #2262 | Cost: $22.84 each | Quantity: Not to exceed 500 | The Ferret® 40mm Round is non-burning and suitable for indoor use.

Used primarily by tactical teams, it is designed to penetrate barriers, such as windows, hollow core doors, wallboard, and thin plywood. Upon impacting the barrier, the nose cone ruptures and instantaneously delivers a small chemical payload inside of a structure or vehicle. In a tactical deployment situation, the 40mm Ferret is primarily used to dislodge barricaded subjects from confined areas. Its purpose is to minimize the risks to all parties through pain compliance, temporary discomfort, and/or incapacitation of potentially violent or dangerous subjects.

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x. Defense Technology Ferret 40MM CS Powder Barricade Round, #2292 | Cost: $22.15 each | Quantity:

Not to exceed 500 | The Ferret® 40 mm Barricade Penetrating Round is filled with a CS powder chemical agent. It is a frangible projectile that is spin-stabilized utilizing barrel rifling. It is non-burning and designed to penetrate barriers. Primarily used to dislodge barricaded subjects, it can also be used for area denial. Primarily used by tactical teams, it is designed to penetrate barriers, such as windows, hollow core doors, wallboard, and thin plywood. Upon impact, the nose ruptures and instantaneously delivers the agent payload inside a structure or vehicle. b. Purpose
The use of these devices is intended to mitigate the number of serious injuries to officers, the subject, and other individuals. The devices limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
c. Authorized Use
Approved SIM projectiles may be used in any of the following circumstances when the circumstances perceived by the officer at the time indicate that such application is reasonably necessary to:
i. Control a subject who is violent or is actively resisting ii. Control a subject who has demonstrated, by words or action, an intention to be violent or to physically resist, and reasonably appears to present the potential to harm officers, him/herself or others iii. Disarm a suspect or control a subject who is reasonably believed to be armed iv. Stop a fleeing subject who is wanted for a serious crime (Mere flight from a pursuing officer, without other known circumstances or factors, is not good cause for the use of a SIM to apprehend an individual) v. Gain compliance during tactical situations that include but are not limited to a riot or civil unrest vi. Control dangerous animals
vii. Be used on objects to gain a tactical advantage (e.g., windows, lights, etc.) viii. Training exercises or approved demonstrations
d. Expected Lifespan
i. LMT 40mm Launchers: At least 15 years
ii. Penn Arms 40 mm Multi-Shot, Pump Advance Launcher, 5” Cylinder: At least 15 years iii. Defense Technology 40MM eXact iMpact™ Sponge Round: #6325: 5 years iv. Defense Technology 40MM eXact iMpact™ LE 40MM Extended Range Sponge Round: #6325LE: 5 years v. Defense Technology 40MM Direct Impact® OC Round: #6320: 5 years vi. Defense Technology 40MM Direct Impact® OC Adjustable Range Round: #6320A: 5 years vii. Defense Technology 40MM Direct Impact® CS Round: #6322: 5 years viii. Defense Technology Direct Impact® 40MM Adjustable Range Round, CS Marking: #6322A: 5 years ix. Defense Technology Ferret 40MM CS Liquid Barricade Penetrator Round, #2262: 5 years x. Defense Technology Ferret 40MM Powder Barricade Round, #2292: 5 years e. Fiscal Impact
i. Launchers: Annual maintenance is approximately $0 to $100 for each launcher ii. Munitions: Expected annual cost of $2,000 to $5,000 to replenish used stock (including training deployments)
f. Training
All officers receive training on the use of the 40mm LMT launcher with the sponge (#6325) and OC round (#6320). This training occurs during orientation and through reoccurring in-service training taught by Department instructors. SWAT personnel receive additional training internally when they transfer to the unit including the Penn Arms launcher, CS rounds, barricade rounds, and the other rounds listed. SWAT operators who utilize these munitions have completed an approved chemical agent school and/or training facilitated by a Department-certified chemical agent instructor. g. Legal and Procedural Rules
Use is established under the Manual (Use of Force, Specialty Impact Munitions (SIM) Less-Lethal, Chemical Agents, and Oleoresin Capsicum – OC). It is the policy of the Department to utilize the SIM launchers and

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munitions only for official law enforcement purposes and according to State and Federal law, including those regarding the use of force.

12. Specialty Impact Munitions (SIMs): 12 Gauge “Bean Bag” Launchers and Munitions: These devices are considered less lethal and are used to gain compliance from an individual who is violently or actively resisting.

The use of such a device is intended to mitigate the number of serious injuries to officers, the subject, and other individuals.
a. Description, quantity, capabilities, and purchase cost i. Mossberg 590 12-Gauge Shotgun (Standard Department-issued with color marking to signify its use as less-lethal) | Cost: $645 each | Quantity: Not to exceed 30 | The Mossberg 590 Less Lethal Shotgun is used to deploy the 12-Gauge Drag Stabilized Round up to 75 feet. The range of the weapon system helps to maintain space between officers and an individual, reducing the immediacy of the threat which is a principle of de-escalation.
ii. Defense Technology 12-Gauge Drag Stabilized Round, #3027 | Cost: $5.34 each | Quantity: Not to exceed 1,000 | The Drag Stabilized™ 12-Gauge Round is a translucent 12-Gauge shell loaded with a 40- Gram tear-shaped bag made from a cotton and ballistic material blend and filled with #9 shot. This design utilizes four stabilizing tails and utilizes smokeless powder as the propellant. This round has a velocity of 270fps with a maximum effective range of 75 feet. b. Purpose
The use of such a device is intended to mitigate the number of serious injuries to officers, the subject, and other individuals. The devices limit the escalation of conflict where employment of lethal force is prohibited or undesirable.
c. Authorized Use
Approved SIM projectiles may be used in any of the following circumstances when the circumstances perceived by the officer at the time indicate that such application is reasonably necessary to:
i. Control a subject who is violent or is actively resisting ii. Control a subject who has demonstrated, by words or action, an intention to be violent or to physically resist, and reasonably appears to present the potential to harm officers, him/herself or others iii. Disarm a suspect or control a subject who is reasonably believed to be armed iv. Stop a fleeing subject who is wanted for a serious crime (Mere flight from a pursuing officer, without other known circumstances or factors, is not good cause for the use of a SIM to apprehend an individual) v. Gain compliance during tactical situations that include but are not limited to a riot or civil unrest vi. Control dangerous animals
vii. Be used on objects to gain a tactical advantage (e.g., windows, lights, etc.) viii. Training exercises or approved demonstrations
d. Expected Lifespan
i. Mossberg 590 Shotgun (Standard department-issued): At least 15 years ii. Defense Technology 12-Gauge Drag Stabilized Round: 5 years e. Fiscal Impact
i. Shotgun: Annual maintenance is approximately $0 to $50 for each shotgun ii. Ammunition: Expected annual cost of $200 to $1,000 to replenish used stock f. Training
All officers are trained in the 12-gauge Mossberg 590 less-lethal shotgun with the 12-gauge drag-stabilized round. This training occurs during orientation and through reoccurring in-service training taught by Department instructors.
g. Legal and Procedural Rules
Use is established under the Manual (Use of Force and Specialty Impact Munitions (SIM) Less-Lethal). It is the policy of the Department to utilize the SIM launchers and munitions only for official law enforcement purposes and according to State and Federal law, including those regarding the use of force.

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Complaints or Concerns:

There were no complaints or concerns reported on the use of the equipment in 2022. Complaints and/or concerns can be sent to [email protected].

The current military equipment policy can be located on the police department’s website at https://www.wcpd.org/resources/.

Internal Audit:

The Department conducted an internal audit and determined that there were no violations of the military equipment use policy.

Additional Military Equipment:

In addition, new military equipment was purchased to replace our unmanned aerial systems (UASs). The current, approved, UASs were at their end-of-life for repairs and parts. Due to this, they were replaced by UASs manufactured by DJI, the same manufacturer of the current UASs. These purchases were made in compliance with AB 481 and are included in the updated Policy being presented to City Council in 2023. The equipment is:

1. DJI Matrice 30T | Cost: $12,251.98 each | Quantity: 2 | UAS weighing approximately 8.3 lbs., approximately 40 minutes of flight time, and attachments including thermal and optical zoom camera, spotlight, speaker, and ability to record video.

2. DJI Mavic | Cost: $5,498 each | Quantity: 1 | UAS weighing approximately 1.6 lbs., approximately 46 minutes of flight time, and attachments optical zoom camera, speaker, and ability to record video.

3. DJI Mini 3 | Cost: $3,565 each | Quantity: 1 | UAS weighing approximately 0.55 lbs., approximately 34 minutes of flight time.

4. DJI Avata | Cost: $2,422.99 each | Quantity: 2 | UAS weighing approximately 0.90 lbs., approximately 18 minutes of flight time.

Acquisition Plans for 2023-2024:

None.

AGENDA ITEM NO. 12

It is recommended that the City Council approve the following resolution:

RESOLUTION NO. 2023-49 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (FLEET MAINTENANCE) BACKGROUND:

In Fiscal Year (FY) 2022-23, the City’s Fleet has increased by an additional twenty-four (24) vehicles; eight (8) hybrid vehicles, two (2) trucks, and twelve (12) new ford vehicles. The City's current fleet includes 69 non-Ford vehicles and 124 Ford vehicles. Most are Police and Public Services Department vehicles. As the fleet is aging, there are vehicles that are no longer under warranty, increasing the cost to the City for basic vehicle maintenance.

Many of the City’s fleet vehicles and power equipment depend on gasoline and diesel fuels to perform daily operations for West Covina. In the last year, there has not been a significant decrease in fuel costs.

Despite budgeting an additional 20% over last FY budget, fuel costs have surpassed the appropriated funds.

DISCUSSION:

The City utilizes Ford Fleet Care to self-manage its fleet of vehicles with monthly single consolidated invoices replacing the multiple repair orders or part invoices, ensuring that all discounts are applied.

In FY 2021-22, expenditures for repairs to its fleet vehicles through the Ford Fleet Care program were $293,603. For FY 2022-23 the City budgeted $487,000 for all City fleet repairs. As of the last billing period, April 26, 2023, total expenditures to date are $349,972. The increase is due to an increase in vehicles that are no longer under warranty combined with increase in staffing that has placed higher burden on vehicle usage. Staff is requesting approval of a budget amendment of $100,000 for additional expenditures for FY 2022-23.

In FY 2021-22, total expenditures paid to WEX Bank for fuel were $518,877. For FY 2022-23 the City budgeted $707,000 for all City fuel. As of April 25, 2023, fuel expenditures have been $686,434. This increase is due to the additional staffing in Code Enforcement, Maintenance, and Police Department.

Staff is requesting an increase of $140,000 in appropriations for additional expenditures for FY 2022-23.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form.

OPTIONS:

The City Council has the following options:

1. Adopt staff’s recommendation; or

2. Provide alternative direction.

Prepared by: Renee M. G. Chavez
Fiscal Impact
FISCAL IMPACT:

A budget amendment in the amount of $240,000 is recommended in FY2022-23. While the expenditures are made within the Fleet Management Fund, they are ultimately charged backed to the General Fund. Thus, expenditures are proposed to also be increased within the General Fund. There has been an influx in interest income revenue within the General Fund that may offset this increase in expenditures. Thus, the proposed net impact to the General Fund is zero.

Account No. Account Name FY2022-23
Budget
Proposed
Amendment
FY2022-23
Proposed
Amended Budget
Fleet Management Fund
365.61.4170.6329 Other Sublet Repairs 487,000.00 100,000 587,000 365.61.4170.6485 Fuel Usage 707,000.00 140,000 847,000
Subtotal Fund 365 Expenditures $1,194,000 $240,000 $1,434,000 365.61.4750 Overhead
Chargeback
527,803 100,000 627,803
365.61.4780 Inter fund Fuel
Charges
707,000 140,000 847,000
Subtotal Fund 365 Expenditures $1,234,803 $240,000 $1,474,803 Fleet Management Fund Revenue Less Expenditures $0
General Fund
Vehicle Maintenance Charges (Various Accounts) 100,000
Fuel Usage Charges (Various Accounts) 140,000
Subtotal General Fund Expenditures $240,000
General Fund Revenue (Interest Income 110.00.4410) $240,000 General Fund Revenue Less Expenditures $0
Table 1. Summary of Proposed Budget Amendment
Attachments
Attachment No. 1 - Resolution No. 2023-49
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Achieve Fiscal Sustainability and Financial Stability
Enhance City Image and Effectiveness
ATTACHMENT NO. 1
RESOLUTION NO. 2023-49

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, ADOPTING A BUDGET

AMENDMENT FOR THE FISCAL YEAR COMMENCING
JULY 1, 2022 AND ENDING JUNE 30, 2023 (FLEET

MAINTENANCE)
WHEREAS, on April 19, 2022, the City Manager presented to the City Council a proposed budget for Fiscal Year 2022-23 in compliance with Section 2-151(m) of the West Covina Municipal Code; and
WHEREAS, following the initial presentation of the proposed budget for Fiscal Year 2022-23, the City held meetings and community workshops and conducted an online budget survey in order to solicit input from the public regarding the proposed budget; and WHEREAS, on June 7, 2022, the City Council adopted a budget for the 2022-2023 Fiscal Year; and
WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves Budget Amendment No. 2023-019, attached hereto as Exhibit A, for Fiscal Year 2022-23.

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 20th day of June, 2023.

Rosario Diaz
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-49 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 20th day of June, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
Exhibit A
City of West Covina
Fiscal Year 2022-23
Budget Amendment No. 2023-019
Fleet Maintenance
Fund Name (No.)
Current
Budget
Proposed
Amendment
Amended
Budget
General Fund (110)
Revenue 82,718,108 240,000 82,958,108
Expenditures 87,611,788 240,000 87,851,788
Revenue Less Expenditures -$4,893,680 $0 -$4,893,680
Fleet Management (365)
Revenue 1,234,803 240,000 1,474,803
Expenditures 1,474,865 240,000 1,714,865
Revenue Less Expenditures -$240,062 $0 -$240,062

West Covina City CouncilJune 20, 2023

West Covina City Council
June 20, 2023