Agenda packet, regular meeting — West Covina City Council, November 7, 2023 (part 1 of 2)

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
NOVEMBER 7, 2023, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Rosario Diaz
Mayor Pro Tem Brian Tabatabai
Councilman Tony Wu
Councilwoman Letty Lopez-Viado
Councilman Ollie Cantos
Please turn off all cell phones and other electronic devices prior to entering the Council Chambers

AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk’s Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours.

NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary.

PUBLIC COMMENTS

ADDRESSING THE CITY COUNCIL
(Per WCMC 2-48, Ordinance No. 2150)
Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk.

Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to five (5) minutes per speaker.

Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded.

Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.

RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda.

AGENDA
AGENDA

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY

TUESDAY NOVEMBER 7, 2023, 7:00 PM

REGULAR MEETING

INVOCATION
Led by Pastor Samuel Martinez from Amazing Love Ministries

PLEDGE OF ALLEGIANCE
Led by Mayor Diaz

ROLL CALL

REPORTING OUT FROM CLOSED SESSION

PRESENTATIONS
Certificate Recognizing San Jose Charter Academy Blue Ribbon Award Certificate Recognizing Fire Prevention Week Poster Contest Winner Proclamation Recognizing Small Business Saturday
Presentation by San Gabriel Valley Economic Partnership ORAL COMMUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.

CITY MANAGER'S REPORT
City Manager's report on current City projects.

CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote.

There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action.

APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE OCTOBER 17, 2023, CITY

COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE OCTOBER 17, 2023, CITY COUNCIL/SUCCESSOR AGENCY REGULAR CLOSED SESSION MEETING MINUTES.

Consideration of Approval of the October 17, 2023, City Council/Successor Agency Regular Session Meeting Minutes and the October 17, 2023, City Council/Successor Agency Regular Closed Session Meeting Minutes.

CITY MANAGER'S OFFICE
2) CONSIDERATION OF COMMISSIONER APPOINTMENT TO THE COMMUNITY AND SENIOR

SERVICES COMMISSION
It is recommended that the City Council receive and file this informational report.

COMMUNITY DEVELOPMENT
3) CONSIDERATION OF MEMORANDUM OF UNDERSTANDING WITH THE CITY OF COVINA

FOR TRAFFIC SIGNAL IMPROVEMENTS AT LARK ELLEN AND BADILLO STREET - PROJECT NO. 23028
It is recommended that the City Council take the following actions:

1. Authorize the City Manager to negotiate and execute a Memorandum of Understanding (MOU) with the City of Covina for the construction of Traffic Signal Improvements at the Intersection of Lark Ellen and Badillo Street, as part of Traffic Signal Improvements at 10 Intersections Project, in such final form as approved by the City Attorney ; and

2. Authorize the City Manager to execute any amendments to the MOU. 4) CONSIDERATION OF APPROVAL OF TRAFFIC RECOMMENDATIONS FROM THE TRAFFIC COMMITTEE MEETINGS BETWEEN MARCH 2023 AND AUGUST 2023
It is recommended that the City Council approve the traffic recommendations listed in Attachment No. 1 for traffic engineering improvements citywide from the Traffic Committee meetings held between March 2023 and August 2023.

FINANCE DEPARTMENT
5) CONSIDERATION OF CHANGES TO CITY COUNCIL'S ALLOWANCE AND COUNCIL EXPENSE &

REIMBURSEMENT POLICY
Staff recommends City Council approve the following resolutions:

RESOLUTION NO. 2023-89 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2023 AND ENDING JUNE 30, 2024 (CITY

COUNCIL ALLOWANCES)
RESOLUTION NO. 2023-90 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING AND ADOPTED A REVISED COUNCIL

EXPENSE & REIMBURSEMENT POLICY

HUMAN RESOURCES/RISK MANAGEMENT
6) CONSIDERATION OF NEW JOB CLASSIFICATIONS AND SPECIFICATIONS FOR THE

ACCOUNTING SERIES
It is recommended that the City Council adopt the following resolutions:

RESOLUTION NO. 2023-82 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING THE REMOVAL OF THE

ACCOUNTING TECHNICIAN CLASSIFICATION AND THE ESTABLISHMENT OF THE ACCOUNTING TECHNICIAN I CLASSIFICATION;
RESOLUTION NO. 2023-83 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING THE ESTABLISHMENT OF THE ACCOUNTING TECHNICIAN II CLASSIFICATION;
RESOLUTION NO. 2023-84 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING THE REMOVAL OF THE

ACCOUNTANT CLASSIFICATION AND THE ESTABLISHMENT OF THE
ACCOUNTANT I CLASSIFICATION ;
RESOLUTION NO. 2023-85 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING THE ESTABLISHMENT OF THE ACCOUNTANT II CLASSIFICATION;
RESOLUTION NO. 2023-86 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING THE REPEAL AND REPLACEMENT OF THE SENIOR ACCOUNTANT CLASSIFICATION SPECIFICATIONS; RESOLUTION NO. 2023-87 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING THE REPEAL AND REPLACEMENT OF THE ACCOUNTING MANAGER CLASSIFICATION SPECIFICATIONS; AND RESOLUTION NO. 2023-88 - RESOLUTION NO. 2023-88-A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE

REPEAL AND REPLACEMENT OF THE ASSISTANT FINANCE DIRECTOR

CLASSIFICATION SPECIFICATIONS
7) CONSIDERATION OF AMENDMENT TO BENEFIT PLAN ADMINISTRATION AGREEMENT It is recommended that the City Council approve the following:

Ratify execution of an agreement with Self Insured Services Company dba Benefit Coordinators Corporation for benefit plan administration.

1. Authorize the Acting City Manager to execute an amendment to the agreement with Benefit Coordinators Corporation to update the terms and Named Fiduciary exhibit, in such final form as approved by the City Attorney.

2. Appoint the City Manager and Finance Director as the Named Fiduciaries of the City's benefit plan with authorization to increase annual contribution limits to the maximum allowed by the Internal Revenue Services (IRS).

3. END OF CONSENT CALENDAR

HEARINGS

PUBLIC HEARINGS
8) CONSIDERATION OF AN APPEAL OF THE PLANNING COMMISSION'S APPROVAL OF PRECISE PLAN NO. 23-06 TO ALLOW FOR THE EXPANSION OF AN EXISTING AUTO DEALERSHIP BUILDING AT 205 N. CITRUS STREET
It is recommended that the City Council conduct a public hearing, and thereafter adopt the following resolution:

RESOLUTION NO. 2023-91 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, UPHOLDING THE PLANNING COMMISSION’S DECISION AND APPROVING PRECISE PLAN NO. 23-06 LOCATED AT 205 N. CITRUS STREET

DEPARTMENTAL REGULAR MATTERS

COMMUNITY DEVELOPMENT
9) CONSIDERATION OF STREET SWEEPING PROGRAM OPTIONS
It is recommended that the City Council provide direction.

MAYOR/COUNCILMEMBERS REPORTS
AB 1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.)

CITY COUNCIL COMMENTS

ADJOURNMENT
Next Tentative City Council Meeting
Regular Meeting November 21, 2023 7:00 PM

RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:

Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.

Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. a.
b. The city council may establish a limit on the duration of oral communications.

All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. c.

The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.
d.

Sec. 2-50. Decorum--Required.

While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. a.

Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting.

For the purposes of this code, “willfully disrupt” includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law:
a. Addressing the Mayor and City Council without first being recognized. b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. c. Repetitiously addressing the same subject.
d. Failing to relinquish the podium when directed to do so.

From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member. e.

As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section. f.
b.

If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional.

Sec. 2-52. Persons authorized to be within council area.

No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council.

The following are excerpts from the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.

AGENDA ITEM NO. 1

COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE OCTOBER 17, 2023, CITY COUNCIL/SUCCESSOR AGENCY REGULAR CLOSED SESSION MEETING MINUTES.

RECOMMENDATION:

BACKGROUND:

That the City Council adopt the attached minutes.

Prepared by: Lisa Sherrick; Assistant City Clerk
Attachments
Attachment No. 1 - 10/17/2023 Closed Session Minutes Draft Attachment No. 2 - 10/17/2023 Regular Session Minutes Draft CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness Attachment No. 1

Page 1 of 3 ends

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
OCTOBER 17, 2023, 6:00 PM

REGULAR MEETING - CLOSED SESSION
MANAGEMENT RESOURCE CENTER 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Rosario Diaz
Mayor Pro Tem Brian Tabatabai
Councilman Tony Wu
Councilwoman Letty Lopez-Viado
Councilman Ollie Cantos

MINUTES

CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Rosario Diaz on Tuesday, October 17
th, 2023, at 6:00 p.m., in the Management Resource Center Conference Room Chambers, 1444 West Garvey Avenue South, West Covina, California.

ROLL CALL
Council Members

Present: Council Members Tony Wu, Ollie Cantos, Letty Lopez Viado, Mayor Pro Tem Brian Tabatabai, Mayor Rosario Diaz

Absent: None
City Staff: Paulina Morales, Acting City Manager, Thomas Duarte, City Attorney, Roxanne Lerma, Assistant City Manager, Stephanie Sikkema, Finance Director and Attachment No. 1

Page 2 of 3 ends

Interim Human Resources and Risk Management Director.

PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None

CLOSED SESSION
(Paulina Morales, Acting City Manager, and Roxanne Lerma, Assistant City Manager left the meeting during this discussion).

1. PUBLIC EMPLOYEE APPOINTMENT - Pursuant to Government Code §54957(b)(1)
Title: City Manager

2. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Morales, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non-Sworn
• W.C. Police Officers’ Association
• W.C. Firefighters’ Management Assoc.
• W.C. Firefighters’ Association, I.A.F.F., Local 3226
• General Employees
• Mid-Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
• Department Heads

ADJOURNMENT
A motion to adjourn the Closed Session Meeting was made by Mayor Diaz and the meeting was adjourned at 6:50 pm. The next regularly scheduled Closed Session City Council Meeting will be held on Tuesday November 7, 2023, at 6:00 p.m. in the Management Resource Center, 3rd Floor, 1444 West Garvey Avenue South, West Covina, California.

Attachment No. 1

Page 3 of 3 ends

Submitted by:
____________________________
Lisa Sherrick
Assistant City Clerk
_______________________________
Rosario Diaz
Mayor
ATTACHMENT NO. 2

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
OCTOBER 17, 2023, 7:00 PM

REGULAR MEETING

CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Rosario Diaz
Mayor Pro Tem Brian Tabatabai
Councilman Tony Wu
Councilwoman Letty Lopez-Viado
Councilman Ollie Cantos

MINUTES

CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Rosario Diaz on Tuesday, October 17, 2023, at 7:00 p.m., in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California

INVOCATION
Led by Rabbi Ralph Resnick from Temple Ami Shalom

PLEDGE OF ALLEGIANCE
Led by Councilman Lopez-Viado

ROLL CALL
ATTACHMENT NO. 2

Present: Council Members Tony Wu, Letty Lopez-Viado, Cantos, Mayor Pro Tem Brian Tabatabai, Mayor Rosario Diaz

REPORTING OUT FROM CLOSED SESSION
None

PRESENTATIONS
• Update by the San Gabriel Valley Council of Governments ORAL COMMUNICATIONS - Five (5) minutes per speaker
John Shewmaker
Mathew Smith
Jerri Potras
Douglas Fore
Phil Moreno
David Schwartz
Jim Grivich
R. Robinson
Sarah Love
Bethany Fromm
Mr. G

CITY MANAGER'S REPORT
City Manager's report on current City projects.

CONSENT CALENDAR
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Tabatabai 5-0 to:

Approve Consent Calendar Items 1,2 and 4-9
ACTION: Motion by Councilman Wu, Second by Mayor Pro Tem Tabatabai 4-1 (Tabatabai: No) to: Approve Consent Calendar Item 3

APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE OCTOBER 3, 2023, CITY

COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE OCTOBER 3, 2023, CITY COUNCIL/SUCCESSOR AGENCY REGULAR CLOSED SESSION MEETING MINUTES.

Carried 5-0 to: Approve of the October 3, 2023, City Council/Successor Agency Regular Session Meeting Minutes and the October 3, 2023, City Council/Successor Agency Regular Closed Session Meeting Minutes.

CITY MANAGER'S OFFICE
ATTACHMENT NO. 2
2) REQUEST FOR CONSIDERATION FROM MAYOR DIAZ ADOPTING
RESOLUTION 2023-81 DENOUNCING ANTISEMITISM AND ALL FORMS OF HATRED
Carried 5-0 to: Adopt the following resolution:

RESOLUTION NO. 2023-81 A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WEST COVINA, CALIFORNIA, DENOUNCING ANTISEMITISM AND

ALL FORMS OF HATRED

COMMUNITY DEVELOPMENT
3) FIRST ONE-YEAR EXTENSION OF TIME FOR PRECISE PLAN NO. 20-08 AND TENTATIVE PARCEL MAP NO. 83444 AT 1211 E. BADILLO STREET (DELIVERY

STATION)
Carried 4-1 (Tabatabai: No) to Approve the first one-year extension of time for Precise Plan No. 20-08 and Tentative Parcel Map No. 83444.
4) CONSIDERATION OF FINAL TRACT MAP NO. 83576 LOCATION: 1912 WEST MERCED AVENUE SUBDIVIDER: RC HOMES, INC.

Carried 5-0 to: Adopt the following resolution:

RESOLUTION NO. 2023-80 – A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF WEST COVINA, CALIFORNIA, APPROVING FINAL TRACT MAP NO. 83576 LOCATED AT 1912 W. MERCED AVENUE
5) CONSIDERATION OF ACCEPTANCE OF WORK ON AZUSA AVENUE SEWER LIFT STATION UPGRADES PROJECT – PROJECT NO. U-17022
Carried 5-0 to: Take the following actions:

1. Accept the work performed by Pyramid Building & Engineering, Inc. for the Azusa Avenue Sewer Lift Station Upgrades Project (Project No. U-17022), with a final contract amount of $3,692,129.16; and

2. Authorize the release of retention funds once appropriate.

FINANCE DEPARTMENT
6) CONSIDERATION OF THE FOURTH QUARTER FINANCIAL REPORT AND BUDGET AMENDMENT FOR FISCAL YEAR 2022-23

Carried 5-0 to: Take the following actions:

ATTACHMENT NO. 2

1. Receive and file the Fourth Quarter Financial Report for Fiscal Year 2022-23; and

2. Adopt the following resolution:

RESOLUTION NO. 2023-79 - A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2022 AND ENDING JUNE 30, 2023 (FOURTH QUARTER FINANCIAL REPORT)

POLICE DEPARTMENT
7) CONSIDERATION OF 2023-24 OFFICE OF TRAFFIC SAFETY (OTS) GRANT

Carried 5-0 to: Take the following actions:

1. Accept the 2023-24 Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) reimbursable grant (#PT24218), and authorize the Acting City Manager and staff designees to execute all grant related documents, in such form as approved by the City Attorney; and

2. Adopt the attached resolution authorizing the necessary budget amendments:

RESOLUTION NO. 2023-78 - A RESOLUTION OF THE CITY COUNCIL

OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2023
AND ENDING JUNE 30, 2024 (2023-2024 OFFICE OF TRAFFIC SAFETY GRANT)

PUBLIC SERVICES
8) CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING WITH THE LOS

ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY
(LACMTA) FOR COLLECTING AND REPORTING DATA FOR THE NATIONAL

TRANSIT DATABASE
Carried 5-0 to: Authorize the Acting City Manager to enter into a Memorandum of Understanding (MOU) with the Los Angeles County Metropolitan Transportation Authority (LACMTA) for collecting and reporting data for the National Transit Database (NTD), in substantially the form as attached and in such final form as approved by the City Attorney.
9) CONSIDERATION OF THE WEST COVINA COMMUNITY SERVICES
FOUNDATION FISCAL YEAR 2022-2023 ANNUAL REPORT

Carried 5-0 to: Receive and file this report.

ATTACHMENT NO. 2

END OF CONSENT CALENDAR

DEPARTMENTAL REGULAR MATTERS

PUBLIC SERVICES
10) REQUEST FOR REVIEW OF SPORTS COUNCIL BYLAWS AND FACILITY

ALLOCATION PROCEDURES FROM COUNCILMAN TONY WU
ACTION: Motion by Councilman Wu, Second by Councilwoman Lopez Viado 5-0 to: Adhere and Enforce the bylaws currently standing and come back to the City Council with amendments, adjustments, and recommendations.

MAYOR/COUNCILMEMBERS REPORTS

CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION • Motion by Lopez-Viado and seconded by Mayor Diaz, with no objection.

Councilwoman Lopez-Viado requested a presentation by Acting Chief Tony Cortina present an update on the relationship between the Police Department and the District Attorney’s Office, and an update on the recent shooting/murder that took place.

CITY COUNCIL COMMENTS
• Councilman Wu requested an update on the functionality of the City website, and requested that the website be functional, streamlined and user friendly; allowing bookings and payments to be accepted on the website for events.
• Mayor Pro Tem Tabatabai will be representing the City of West Covina on a delegation through a US/China Sister City Forum as a way to represent the City of West Covina, this is with a larger commission with the State of California.
• Mayor Pro Tem thanked Staff for attending the District One community meeting.

ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Diaz, and the meeting was adjourned at 9:59 p.m. The next regularly scheduled Regular City Council Meeting will be held on Tuesday, November 7, 2023, at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.

ATTACHMENT NO. 2

Submitted by:
____________________________
Lisa Sherrick
Assistant City Clerk
_______________________________
Rosario Diaz
Mayor
AGENDA ITEM NO. 2

SENIOR SERVICES COMMISSION
RECOMMENDATION:

It is recommended that the City Council receive and file this informational report.

BACKGROUND:

Article III (Advisory Commissions) of Chapter 2 (Administration) of the West Covina Municipal Code (WCMC) establishes the City's three commissions and sets forth provisions relating to appointment, vacancies, removal, terms of office, meetings, and responsibilities of City Commissioners.

Commissioners must be at least eighteen (18) years of age, and be a resident and registered voter of the City at the time of appointment and throughout their term of office.

DISCUSSION:

Pursuant to Section 2-67(a) of Article III of Chapter 2 of the WCMC, each Councilmember has the power to appoint one (1) commissioner to each the Human Resources Commission and the Planning Commission, and two (2) commissioners to the Community and Senior Services Commission. Pursuant to Section 2-68 of Article III of Chapter 2 of the WCMC, the terms of office of commissioners run concurrently with that of the appointing Councilmember.

There is currently one vacancy on the Community and Senior Services Commission, to be appointed by Councilwoman Lopez-Viado. The City has advertised the vacancies and accepted applications in the manner required by law.

Councilwoman Lopez-Viado is announcing the appointment of the following to the Community and Senior Services Commission:

Michael Flowers
LEGAL REVIEW:

The City Attorney's Office has reviewed this report.

Prepared by: Lisa Sherrick; Assistant City Clerk
CITY COUNCIL GOALS & OBJECTIVES: A Creative and Active Community AGENDA ITEM NO. 3

COVINA FOR TRAFFIC SIGNAL IMPROVEMENTS AT LARK ELLEN AND BADILLO STREET - PROJECT NO. 23028
RECOMMENDATION:

It is recommended that the City Council take the following actions:

2. Authorize the City Manager to execute any amendments to the MOU.

BACKGROUND:

On November 1, 2020, the City submitted the Highway Safety Improvements Program (HSIP) Cycle 10 grant funding request to the State, for Traffic Signal Improvements at 10 Intersections, Citywide. The proposed improvements as part of the grant funding request application included various traffic signal improvements for traffic and pedestrian safety, including installation of new traffic signal heads, pedestrian countdown head displays, pedestrian push buttons, installation of left turn phasing (protected left turn) at applicable locations, new signal poles, mast arms, pedestrian accessibility (ADA) improvements including curb ramps, signage, striping and related improvements.

On October 4, 2022, the City received the approved allocation letter from the State, allocating funds in the amount of $274,600 to proceed with the preliminary engineering phase of this project.

On December 6, 2022, the City Council awarded a professional services agreement to Kimley-Horn and Associates, Inc. to provide preliminary engineering services.

In March 2023, the preliminary engineering (design phase) was initiated on this project, and the project is currently in the design phase.

DISCUSSION:

The proposed improvements include various traffic signal improvements for traffic and pedestrian safety, including installation of new traffic signal heads, pedestrian countdown head displays, pedestrian push buttons, installation of left turn phasing (protected left turn) at applicable locations, new signal poles, mast arms, pedestrian accessibility (ADA) improvements including curb ramps, signage, striping and related improvements.

The project locations include 10 existing signalized intersections, where the existing traffic signal system will be upgraded to new standards to improve vehicle and pedestrian safety. The project locations include the following intersections.

1. Sunset Ave & Merced Ave

2. Cameron Ave & Orange Ave

3. Vincent Ave & Puente Ave

4. Lark Ellen Ave & Badillo St

5. Lark Ellen Ave & Rowland Ave

6. Hollenbeck Ave & Cameron Ave

7. Azusa Avenue & Fairgrove Ave

8. Amar Road & Temple Ave

9. Amar Road & Shadow Oak Drive

10. Sentous Ave & La Puente Road
One of the intersections as part of the project, Lark Ellen Avenue and Badillo Street, is a shared intersection between City of West Covina and City of Covina. In order to proceed with the proposed improvements at the shared intersection, City of West Covina staff prepared a Memorandum of Understanding (MOU) to be executed between the two agencies for the proposed improvements at the intersection. According to the MOU and in conformance with the grant requirements, the City of West Covina will be the Lead Agency to design and construct the proposed improvements. The cost for such improvements is fully funded through Caltrans HSIP. The City of Covina will continue to maintain the intersection.

Staff recommends that the City Council authorize the City Manager to negotiate and execute a MOU with the City of Covina for the construction of Traffic Signal Improvements at the Intersection of Lark Ellen and Badillo Street, as part of Traffic Signal Improvements at 10 Intersections Project, in such final form as approved by the City Attorney. The project design phase including all regulatory approvals from Caltrans is anticipated to be completed early 2024, prior to start of construction.

LEGAL REVIEW:

The City Attorney's Office has reviewed the staff report and will review and approve the final form of the MOU prior to execution.

Prepared by: Okan Demirci, PE, QSD/P
Fiscal Impact
FISCAL IMPACT:

There is no additional funding being requested with this action. This project is 100% funded by the State Funds and no local match is required. The City will receive $3,184,700 from the State for this project, including design and construction phases. The funding for the project was previously appropriated under Project No. 23028, HSIP Cycle 10 Improvements.

Project Fund
Current
Budget
Amount
Requested
23028 144, Highway Safety Improvement Program $3,184,700 $0 All costs associated with the design and the construction of the Traffic Signal Improvements, including actual costs of construction and all costs incurred, shall be paid by West Covina through HSIP grant funds. In the event HSIP grant funds are not available to cover the entire cost of completing the Traffic Signal Improvements, the Cities will equally share in the costs of completing the Traffic Signal Improvements.

Covina will waive all permit fees for work related to the construction of the Traffic Signal Improvements within Covina city limits. Additionally, Covina will perform and pay the cost of all operation and maintenance services, as necessary, for the proper operation, maintenance and repair of the Traffic Signal Improvements during their useful life in Covina’s jurisdiction.

Attachments
Attachment No. 1 - Draft MOU
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
A Creative and Active Community
Enhance City Image and Effectiveness
1 MOU – Lark Ellen and Badillo Traffic Signal Improvements

MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF WEST COVINA AND THE CITY OF COVINA

FOR THE CONSTRUCTION OF TRAFFIC SIGNAL IMPROVEMENT FACILITIES

AT THE INTERSECTION OF LARK ELLEN AVENUE AND BADILLO STREET THIS MEMORANDUM OF UNDERSTANDING (“MOU”) is entered into this of , 2023 (“Effective Date”), between the CITY OF WEST COVINA, a municipal corporation in the State of California, hereinafter called “West Covina” and the CITY OF COVINA, a municipal corporation in the State of California, hereinafter called “Covina.” West Covina and Covina are sometimes referred to herein as “Party” and collectively as the “Parties” or “Cities.”

RECITALS
A. The State of California Department of Transportation (Caltrans) has allocated to West Covina grant funds through the Highway Safety Improvement Program (HSIP).

B. West Covina’s approved project through the HSIP includes traffic signal improvements throughout West Covina, including at the intersection of Lark Ellen Avenue and Badillo Street.

C. The intersection of Lark Ellen Avenue and Badillo Street is at or near the border shared by both Cities.

D. West Covina and Covina desire to have constructed the traffic signal improvements described in Exhibit “A,” attached hereto and incorporated herein by this reference (“Traffic Signal Improvements”).

E. The Parties desire that West Covina, and not Covina, shall have the responsibility and express authority and permission to construct or cause to be constructed all the Traffic Signal Improvements.

F. West Covina desires to pay for the design and construction of the Traffic Signal Improvements through its allocation of HSIP grant funds, including the actual costs of the traffic signal design, traffic signal construction and the cost to administer the construction contract, as set forth in this MOU.

G. The Parties desire that the ongoing maintenance responsibilities and costs related to the Traffic Signal Improvements shall be the responsibility of the Covina, as set forth in this MOU.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the Parties hereby agree as follows:

ATTACHMENT NO. 1
2 MOU – Lark Ellen and Badillo Traffic Signal Improvements

1. CONSTRUCTION OF TRAFFIC SIGNAL IMPROVEMENTS. West Covina shall have the sole responsibility to design, construct and install and/or cause to be designed, constructed and installed all Traffic Signal Improvements. Covina hereby agrees to cooperate with West Covina, as may be necessary, and respond to reasonable inquiries and requests from West Covina throughout the design, construction and installation of the Traffic Signal Improvements. West Covina agrees to install the Traffic Signal Improvements as they are described in Exhibit A. In the event a modification to the proposed improvements becomes necessary due to changed conditions or later discovered conditions, West Covina shall obtain Covina’s approval of any modifications, which approval shall not be unreasonably withheld.

2. COST ALLOCATION OF CONSTRUCTION SERVICES. All costs associated with the design and the construction of the Traffic Signal Improvements, including actual costs of construction and all costs incurred by West Covina, shall be paid by West Covina through HSIP grant funds. The Parties acknowledge and agree that HSIP grant funds are funding the Traffic Signal Improvements. In the event HSIP grant funds are not available to cover the entire cost of completing the Traffic Signal Improvements, the Cities agree to share equally in the costs of completing the Traffic Signal Improvements. In such event, the Parties agree to collaborate in good faith to amend this Agreement to reflect their respective costs.

3. PERMIT FEES. Covina shall waive all permit fees for work related to the construction of the Traffic Signal Improvements within Covina city limits.

4. MAINTENANCE. Covina shall perform and pay the cost of all operation and maintenance services, as necessary, for the proper operation, maintenance and repair of the Traffic Signal Improvements during their useful life in Covina’s jurisdiction.

5. INDEMNITY. Covina and West Covina both mutually agree to indemnify, defend and hold harmless each other and their respective officials, officers, agents, volunteers, servants and employees from any and all claims, demands, liabilities, debts, damages, suits, losses, actions and causes of action, of whatever kind, nature or sort, including, but not by way of limitation, wrongful death, personal injury or damage to property, the expenses of the defense of said parties and the payment of attorneys’ fees in any such claim or action, occurring or resulting, in any way, from the actual or alleged negligent acts or omissions or willful misconduct of either Party arising out of the performance of services by either Party, or their officials, officers, agents, volunteers, servants and employees, in connection with the performance of this MOU.

West Covina shall require the construction contractor hired to construct the Traffic Signal Improvements to indemnify, defend, and hold harmless Covina to the same extent as the contractor is required to indemnify, defend, and hold harmless West Covina. West Covina shall further require that the construction contractor maintain sufficient insurance coverage for the services provided and that the contractor name West Covina and Covina as additionally insured parties for the Traffic Signal Improvements.

ATTACHMENT NO. 1
3 MOU – Lark Ellen and Badillo Traffic Signal Improvements The indemnification obligations contained in this Section 5 shall survive any expiration or termination of this MOU.

6. TERM. This MOU shall be deemed to have become effective on the Effective Date and shall expire on the completion and acceptance of the Traffic Signal Improvements, unless earlier terminated upon mutual agreement of the Parties. Notwithstanding the foregoing, Covina’s maintenance obligations shall survive the expiration of this Agreement.

7. ENFORCEMENT AND COSTS. In the event that either Party institutes any action to enforce the terms of this MOU, the prevailing Party shall be entitled to costs and reasonable attorneys’ fees from the other Party.

8. NOTICE. Any notice required or permitted to be sent to each Party shall be sent by regular mail, addressed as follows:

City of West Covina
1444 West Garvey Avenue South
West Covina, CA 91790
Attn: City Manager
City of Covina
125 E College St,
Covina, CA 91723
Attn: City Manager

9. GOVERNING LAW/VENUE. This MOU shall be governed by the laws of the State of California. Any action or proceeding between the Parties concerning the interpretation MOU shall be instituted and prosecuted in the Los Angeles County Superior Court, Pomona Courthouse.

10. AUTHORITY TO ENTER INTO AGREEMENT/AMENDMENTS. Each Party warrants that the individuals who have signed this MOU have the legal power, right, and authority enter into this MOU and to bind each respective Party. The City Managers of the Cities are authorized to enter into an amendment(s) or otherwise take action on behalf of the respective Party to implement this MOU. Only a writing executed by the City Manager of each of the Parties hereto or their respective successors and assigns may amend this MOU.

11. WAIVER. The delay or failure of either Party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this MOU shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

ATTACHMENT NO. 1
4 MOU – Lark Ellen and Badillo Traffic Signal Improvements

12. SEVERABILITY. If any provision of this MOU is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this MOU, based upon the substantial benefit of the bargain for any Party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both Parties agree to substitute such provision(s) through good faith negotiations.

13. COUNTERPARTS. This MOU may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement.
[SIGNATURES ON FOLLOWING PAGE]
ATTACHMENT NO. 1
5 MOU – Lark Ellen and Badillo Traffic Signal Improvements IN WITNESS WHEREOF, the Parties hereto have caused this MOU to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF WEST COVINA, a Municipal
Corporation
Date By
Paulina Morales, Acting City Manager
APPROVED AS TO FORM: ATTEST:

Thomas P. Duarte, City Attorney Lisa Sherrick, Assistant City Clerk CITY OF COVINA, a Municipal Corporation
Date By
Chris Marcarello, City Manager
APPROVED AS TO FORM: ATTEST:

Candice K. Lee, City Attorney Andrew Aleman, City Clerk ATTACHMENT NO. 1

EXHIBIT A

DESCRIPTION OF TRAFFIC SIGNAL IMPROVEMENTS
Lark Ellen and Badillo Street
Install protected left turn phasing for all directions, implement a leading pedestrian interval, provide high visibility striping of all crosswalks, upgrade signal mast arms to accommodate left turn signal heads and provide pedestrian count down signals all in an effort to improve pedestrian safety.

ATTACHMENT NO. 1
ATTACHMENT NO. 1
AGENDA ITEM NO. 4

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: November 7, 2023
TO: Mayor and City Council
FROM: Paulina Morales
Acting City Manager
SUBJECT: CONSIDERATION OF APPROVAL OF TRAFFIC RECOMMENDATIONS FROM THE TRAFFIC COMMITTEE MEETINGS BETWEEN MARCH 2023 AND AUGUST 2023 RECOMMENDATION:

It is recommended that the City Council approve the traffic recommendations listed in Attachment No. 1 for traffic engineering improvements citywide from the Traffic Committee meetings held between March 2023 and August 2023.

BACKGROUND:

The West Covina Traffic Committee regularly meets and holds public meetings on the 2nd Tuesday of each month. The Traffic Committee consists of the City Traffic Engineer Representative, the Chief of Police or at his discretion a representative of the Police Traffic Division, and the City Engineer. The Traffic Committee reviews resident, community, and City requests pertaining to any traffic related items.

These items are presented with recommendations to the Traffic Committee for discussion and approval, and then are later presented to City Council for final approval.

DISCUSSION:

All of the recommended items were presented and discussed at publicly held West Covina Traffic Committee meetings. The items presented were unanimously approved by the Traffic Committee for City Council consideration and approval. All recommendations meet standard engineering practice and guidelines as found in the California Manual on Uniform Traffic Control Devices (CAMUTCD), California Vehicle Code (CVC), with engineering judgement. Each item presented was submitted by either a resident, business, community member, or the City to review.

The recommendations below, which are further detailed in Attachment No. 1, are being presented to the City Council for final approval and consideration.

March 2023 Traffic Committee Meeting
Traffic Review of Temple Avenue and Woodgate Drive
Traffic Review Along Cameron Avenue Between Hollenbeck Avenue and Azusa Avenue Traffic Review of Willow Avenue at Ituni Street
May 2023 Traffic Committee Meeting
Traffic Review of W Service Avenue and S Evanwood Avenue Traffic Review Along Puente Avenue between Root Street and Orange Avenue Parking Review along E Garvey Avenue S between Azusa Avenue and Citrus Street June 2023 Traffic Committee Meeting
Speed Humps along East Temple Avenue Way North of Holt Avenue Traffic Calming Along Parkside Drive between Eveningside Drive and Fairgrove Avenue Traffic Review East Cortez Street between South Azusa Avenue and Hollenbeck Avenue Red Curb Request at Thelborn Street between Orange Avenue and Morris Avenue Traffic Review of Valinda Avenue & Merced Avenue
July 2023 Traffic Committee Meeting
Line of Sight Request at West Roseway Street and South Sunset Avenue Traffic Review of Azusa Avenue and Autumn Drive
Traffic Review of Shadow Oak Drive and Gemini Street
Traffic Review of Shadow Oak Drive at Woodgate Drive
August 2023 Traffic Committee Meeting
Traffic Calming Along Gemini Street between Giano Avenue and Shadow Oak Drive Removal of Red Curb Request on 321 North Orange Avenue
LEGAL REVIEW:

The City Attorney's Office has reviewed the staff report.

OPTIONS:

The City Council has the following options:

1. Approve Staff's recommendation; or

2. Provide alternative direction.

ENVIRONMENTAL REVIEW:

Staff has reviewed the proposed project and has determined that it is categorically exempt from CEQA pursuant to CEQA Guidelines Section(s) 15302: Replacement or reconstruction; (c) Replacement or reconstruction of existing utility and/or facilities involving negligible or no expansion of capacity.

Prepared by: Jana Robbins, PTP,RSP, Project Manager (Traffic Division) Fiscal Impact
FISCAL IMPACT:

The proposed improvements will be included either as part of an existing project, or under the Annual Citywide Traffic Signage, Stripping, Pavement Markers Program (Project No. 23016). This program allocates $100,000 annually to enhance vehicle mobility and safety. Minor improvements and/or signage replacement may be done in-house by maintenance staff.

Attachments
Attachment No. 1- Traffic Recommendations Approved for Installation by the Traffic Committee CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Enhance City Image and Effectiveness
ATTACHMENT NO.1
RECOMMENDATIONS:

The below recommendations were unanimously approved for installation by the Traffic Committee and are brought before City Council for final approval and consideration.

March 2023 Traffic Committee Meeting

1. Traffic Review of Temple Avenue and Woodgate Drive: The City of West Covina received a request to review the traffic conditions at the intersection of Temple Avenue and Woodgate Drive. The resident expressed concern about vehicles at night colliding with the center medians on Temple Avenue at this intersection and requested that traffic calming measures be installed to increase visibility.

A. Remove and Replace existing Median Stop Signs with New Oversized (30”x30”) STOP Signs (R1-1) on the center medians for northbound traffic and southbound traffic at the intersection of Temple Avenue and Woodgate Drive
B. Install Red Reflective Strip on existing Stop Signposts at the intersection of Temple Avenue and Woodgate Drive
C. Remove and replace existing “3-Way” plaque under each “STOP” sign and install new “All-Way” (R1-3P) plaques for ALL Stop Signs at the intersection of Temple Avenue and Woodgate Drive D. Refresh Reflective Yellow Paint on both the existing center medians facing northbound and southbound traffic for the intersection of Temple Avenue and Woodgate Drive

2. Traffic Review Along Cameron Avenue Between Hollenbeck Avenue and Azusa Avenue: The City of West Covina has received a resident request to review the segment along Cameron Avenue between Hollenbeck Avenue and Azusa Avenue. The residents are concerned about vehicles driving above the speed limit along Cameron Avenue and requested speed feedback signs, or other traffic calming measures to be installed midway between Hollenbeck Avenue and Azusa Avenue.

A. Install “SIGNAL AHEAD SIGN” on new signpost, on north side of Cameron Avenue, approximately 400’ east of Azusa Avenue for westbound traffic
B. Install “45 MPH” Legend, right next to the 45 MPH Speed limit signs. a. Install “45 MPH” Legend on the road adjacent to the 45 MPH speed limit sign on south side of Cameron Avenue, approximately 70’ east of Azusa Avenue for eastbound traffic. b. Install “45 MPH” Legend on the road adjacent to the 45 MPH speed limit sign on north side of Cameron Avenue, approximately 140’ west of Hollenbeck Avenue for westbound traffic C. Install approximately 2,500-feet of white side stripping along Cameron Avenue a. Install 2,500-feet of white side stripping on northside side of the Cameron Avenue between Azusa Ave and Hollenbeck Avenue
b. Install 2,500-feet of white side stripping on southside side of the Cameron Avenue between Azusa Ave and Hollenbeck Avenue

3. Traffic Review of Willow Avenue at Ituni Street: The City of West Covina received a request to install stop signs along Willow Avenue at the intersection of Willow Avenue and Ituni Street, making it an allway stop. The resident expressed speeding concerns along Willow Avenue and requested traffic calming measures to be installed.

A. Install “Cross Traffic Does Not Stop” Plaque (W4-4P) below the existing stop sign at the intersection of Ituni Street and Willow Avenue
B. Refresh “STOP” Pavement Legend and Stop Bar along Ituni Street at the west leg of the intersection with Willow Avenue
C. Install 25-MPH Speed Limit Pavement Legend along Willow Avenue for northbound and southbound travel adjacent to existing R2-1 speed limit signs
May 2023 Traffic Committee Meeting

4. Traffic Review of W Service Avenue and S Evanwood Avenue: The City of West Covina received reports of vehicles speeding through the intersection of West Service Avenue and South Evanwood Avenue. The resident requested the installation of speed bumps along this segment where West Service Avenue intersects with South Evanwood Avenue. Since speed bumps cause a time delay to first responders, the resident was advised that a traffic calming review will be conducted for this segment prior to consideration of speed humps.

A. Install 25 Mph Speed Limit (30”X36”) Sign (R2-1) along with “25 MPH” Speed Limit Pavement Legend, approximately 150-Feet northwest of California Avenue for north-westbound travel B. Install “25 MPH” Speed Limit Pavement Legend, next to the existing 25 MPH Speed Limit Sign for south-eastbound traffic, located approximately 80-feet southwest of the intersection of Service Avenue and Carmencita Drive

5. Traffic Review Along Puente Avenue between Root Street and Orange Avenue: The City of West Covina received a resident request to review reported speeding along Puente Avenue between Root Street (North-West City Limit) and Orange Avenue. The resident stated that their vehicle had previously been hit by a vehicle traveling at high rates of speed around the corner near their residence along Morris Avenue and requested the installation of traffic calming measures be implemented along this segment.

A. Remove and Replace existing STOP signs with new oversized (36”x36”) STOP signs (R1-1) at the 4- Way Stop controlled intersection of Puente Avenue at Orange Avenue B. Install red retroreflective strips on all STOP posts located at the intersection of Puente Avenue and Orange Avenue
C. Remove and Replace non-conforming 4-WAY Plaques on existing Stop Signs with New “ALL WAY” Plaques (R1-3P) on all Stop Signs at the intersection of Puente Avenue and Orange Avenue D. Refresh all of the “STOP” pavement legends at the 4-Way stop controlled intersection of Puente Avenue and Orange Ave (Total of 6 pavement legends)
E. Repaint and Install Yellow Ladder striped crosswalks at the intersection of Puente Avenue and Orange Avenue
F. Replace Missing signage and Install 25 MPH School Speed Limit Assembly on existing signpost, east of intersection of Puente Avenue and Orange Avenue for eastbound traffic

6. Parking Review along E Garvey Avenue S between Azusa Avenue and Citrus Street: The City of West Covina received a request to evaluate street parking along East Garvey Avenue South between Azusa Avenue and Citrus Avenue. Currently there is great demand for on street parking along this segment for both car dealers and residents.

A. Street width standards are guided by the Federal Highway Design Manual Section 301.1 – Lane Width.

The minimum required travel lane width is 12 feet for each travel lane in each direction with a minimum of 18’ lane to allow parking. Based on the field measurements gathered the city would like to allow on street parking for all areas of the segment that meet the drive isle and parking width requirements. Additional restrictions on parking observed in the segment are for line of site from cross streets, upcoming turns, and other roadway environments as well as restrictions due to fire hydrants.

After a thorough review of the existing field and traffic conditions and per the guidelines in the California Manual on Uniform Traffic Control Devices (CAMUTCD), California Vehicle Code (CVC), and based on engineering judgement, it was determined that additional parking can be made available through the removal of red curb where guidelines allow.

June 2023 Traffic Committee Meeting

7. Speed Humps along East Temple Avenue Way North of Holt Avenue: The City of West Covina received a resident request for Speed Humps along the segment of East Temple Avenue between Holt Avenue and Cul-De-Sac. The resident reported that vehicles tend to speed along this area and caused concern as this segment is located near churches and residential area.

A. Spot Speed Enforcement from PD

8. Traffic Calming Along Parkside Drive between Eveningside Drive and Fairgrove Avenue: The City of West Covina received a resident request to evaluate existing conditions along the segment of Parkside Drive between Eveningside Drive and Fairgrove Avenue. The resident reported that vehicles tend to speed through this segment causing concern as the segment is located along a hill with a sloped area on Parkside Drive.

A. Spot Speed Enforcement from PD and placement of Speed Trailer

9. Traffic Review East Cortez Street between South Azusa Avenue and Hollenbeck Avenue: The City of West Covina received a resident request to evaluate the segment of East Cortez Street between South Azusa Avenue and Hollenbeck Avenue. The resident stated that vehicles travel at high rates of speed along the segment and reported a recent collision involving a bicycle.

A. Spot Speed Enforcement from PD and placement of Speed Trailer

10. Red Curb Request at Thelborn Street between Orange Avenue and Morris Avenue: The City of West Covina received a resident request that red curb be installed on Thelborn Street WL at the intersection with Orange Avenue. Vehicles are parking too close to the intersection, causing vehicles that are turning right onto Thelborn Street from Orange Avenue are almost rear-ending parked cars.

A. Install 20’ of red curb in the west leg of Thelborn Street on the north and south sides of Thelborn Street as it approaches Orange Avenue
B. Remove and replace existing signage with New Neon Yellow Green Fluorescent Pedestrian Warning signs (W11-2) double sided with Downward facing arrows (W16-7p) on both sides of the street at the existing white crosswalk
C. Repaint White standard crosswalk with white ladder striping

11. Traffic Review of Valinda Avenue & Merced Avenue: The City of West Covina received a Crossing Guard Request for a review of traffic conditions at the intersection of Valinda Avenue and Merced Avenue.

The resident expressed concern that there have been two traffic accidents one vehicle and one pedestrian at this intersection and has requested that protected left turn phasing be installed or other measures to make the intersection more visible to protect crossing pedestrians.

A. Install “TURNING VEHICLES YIELD TO PEDS” (R10-15) signs on Traffic Signal poles on the far side of the street.

B. Add “TURNING VEHICLES YIELD TO PEDS” (R10-15) signs on stand-alone posts (15 ’to 20’) in advance of the intersection at the near side for all directions C. Restripe Existing Yellow Standard Crosswalks with Yellow Ladder Striping at all legs of the intersection
D. Add Yellow backplates to signal heads (12) for added visibility at the intersection July 2023 Traffic Committee Meeting

12. Line of Sight Request at West Roseway Street and South Sunset Avenue: The City of West Covina received a resident request for the installation of red curb on the east side of South Sunset Avenue, North of West Roseway Street due to large vehicles parking too close to the intersection and causing a line-of-sight issue for drivers turning left onto South Sunset Avenue.

A. Install 20-feet of red curb on north-east leg of the intersection at Roseway Street and Sunset Avenue

13. Traffic Review of Azusa Avenue and Autumn Drive: The City of West Covina received a resident request from the HOA located along Park Vista Way has requested that the City look into installing a traffic signal at the intersection of South Azusa Ave & East Autumn Drive. The resident expressed concern about drivers driving recklessly while trying to enter and exit the community and requested that a signal be installed.

A. Install “Cross Traffic Does Not Stop” (W4-4P) Plaque on stop signs at Autumn Dr at Azusa Ave.

B. Installation of a moveable “Your Speed” speed feedback sign north of Autumn Dr for SB direction of traffic on Azusa Avenue. Roughly 130’ north of Autumn Dr/Park Vista Dr (Azusa Avenue carries approximately 40,000 daily vehicle trips with an 85th% speed of 48mph) and in this section has a downward slope.

C. Refer to PD for spot treatment on this segment and installation of speed trailer for NB direction (downhill)

14. Traffic Review of Shadow Oak Drive and Gemini Street: The City of West Covina received a resident request to review the traffic conditions at the intersection of Shadow Oak Drive and Gemini Street. The resident expressed concern about vehicles not stopping at the stop-controlled intersection, as well as the stop signs at the intersection being damaged frequently. The resident requested that measures be installed to increase visibility at the intersection along with flashing stop signs.

A. Refresh all Stop Bar & Stop Legends where needed at the intersection of Shadow Oak Drive and Gemini Street
B. Remove and replace “3 Way Stop” plaque with “All Way Stop” plaque under all stop signs at the intersection
C. Install red reflective stripe on all existing stop signposts at the intersection of Shadow Oak Drive and Gemini Street to increase visibility
D. Install “island alert curb reflectors” and repaint yellow striping around the curb to improve visibility of the raised median
E. Install diagonal direction striping in front of median stop signs in both directions for approximately 50’

15. Traffic Review of Shadow Oak Drive at Woodgate Drive: The City of West Covina received a resident request for a review of traffic conditions at the intersection of Shadow Oak Drive and Woodgate Drive. The resident has requested to implement flashing stop signs or other traffic calming measures that can help improve visibility at the intersection. The resident explained that some vehicles do not stop at the intersection, and that this area is often used as a shortcut from Amar Road to Nogales Street.

D. Remove and replace 4-Way plaque with new “All-Way” Plaque (R1-3P) beneath all stop signs at the intersection of Shadow Oak Drive and Woodgate Drive
E. Install red reflective stripe on all existing stop signposts at the intersection of Shadow Oak Drive and Woodgate Drive to increase visibility
F. Refresh all Stop Bar & Stop Legends at the intersection of Shadow Oak Drive and Woodgate Drive G. Refresh the yellow curb around the medians for better visibility of incoming intersection H. Replace immediately the missing STOP sign for EB direction on Woodgate Drive August 2023 Traffic Committee Meeting

16. Traffic Calming Along Gemini Street between Giano Avenue and Shadow Oak Drive: The City of West Covina received a resident request to evaluate existing conditions along the segment of Gemini Street between Giano Avenue and Shadow Oak Drive. The resident reported that vehicles tend to speed through this segment and ignore posted stop signs, causing concern that a collision may occur between vehicles traveling along Gemini Street.

A. Install red reflective posts under each STOP sign on Gemini Street and Jacqueline Drive and Gemini Street and Giano Avenue
B. Install ALL-WAY plaques (R1-3P) under each stop sign at Gemini Street and Jacqueline Drive and the intersection at Gemini Street and Giano Avenue
C. Replace faded STOP sign at SL of the intersection at Gemini Street and Jacqueline Drive and SL of the intersection at Gemini Street and Giano Avenue
D. Replace (1) Stop Ahead sign (W3-1) along WB Gemini Street near Julie Court, due to the sign peeling E. Refresh “STOP AHEAD” pavement legend EB Gemini Street near Giano Avenue

17. Removal of Red Curb Request on 321 North Orange Avenue: The City of West Covina received a resident request for the city to reevaluate and remove the red curb at the frontage of their residence.

Resident explained that the existing red curb in front of his residence has been preventing his family from parking in front of their home.

A. Remove 40 ft of red curb, and leave 30 ft of red curb, on northwest corner of the intersection between W Thelborn St and N Orange Avenue
AGENDA ITEM NO. 5

REIMBURSEMENT POLICY
RECOMMENDATION:

Staff recommends City Council approve the following resolutions:

RESOLUTION NO. 2023-89 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2023 AND ENDING JUNE 30, 2024 (CITY COUNCIL ALLOWANCES) RESOLUTION NO. 2023-90 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, APPROVING AND ADOPTED A REVISED COUNCIL EXPENSE &

REIMBURSEMENT POLICY
BACKGROUND:

During the September 9, 2023 City Council meeting, City Council directed staff to initiate changes to Council's compensation; increase City Council's allowances from $1,000 to $5,000; increase Council benefits; update the City Council Expense and Reimbursement Policy; and increase Commissioners’ stipends. This staff report includes increases to City Council's allowances and proposed revisions to the City Council Expense and Reimbursement Policy. Changes to compensation will come before City Council in December.

City Council allowances are for Council Members' expenditures for conferences, community events, phones, and City-associated travel, among other expenditures as outlined in the City Council Expense and Reimbursement Policy. This policy is outdated and requires updating. Council allowances have been reduced over the years to help address budget cuts. In FY 2017-18, Council allowances were reduced from $4,700 to $1,500, and further reduced to the current allowance of $1,000 annually.

DISCUSSION:

The proposed budget amendment (Attachment No. 1) increases City Council allowances to $5,000.

Additionally, the following changes are included in the revisions to the Council Expense & Reimbursement Policy (Attachment No. 2):

1. The introduction and recitals were moved into a Resolution with the rest of the policy as an exhibit. Section numbers were then updated accordingly to reflect this change.

2. Section I., Expense Fund Allocations, was updated to reflect current practice.

3. A Travel section was added and applicable subsections were moved under it.

4. Broken Uniform Resource Locators (URL) were updated with the correct web address.

5. References to specific years and rates were removed and replaced with references to the U.S.

General Services Administration.

The final clean version of these changes is included as Exhibit A to the proposed Resolution 2023-90 (Attachment No. 3).

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolutions and policy and approved them as to form.

Prepared by: Stephanie Sikkema, Finance Director
Fiscal Impact
FISCAL IMPACT:

The table below provides a summary of the estimated fiscal impact:

Current Proposed Estimated Annual
Fiscal Impact to
General Fund
Council
Allowances
$1,000/year $5,000/year $20,000
The FY2023-24 General Fund Budget had an estimated revenue less expenditures of $176,081. After the proposed budget amendment, estimated revenue less expenditures will be $156,081.

Fund 110, General Fund Current
Budget
Proposed
Amendment
Amended
Budget
Revenue 81,768,278 0 81,768,278
Expenditures 66,552,584 20,000 66,572,584
Net Transfers -15,039,613 0 -15,039,613
Net Change in Fund Balance $176,081 -$20,000 $156,081
Attachments
Attachment No. 1 - Resolution 2023-89
Attachment No. 2 - Proposed Changes to Council Expense & Reimbursement Policy Attachment No. 3 - Resolution No. 2023-90
Attachment No. 3a - Exhibit A to Resolution No. 2023-90 CITY COUNCIL GOALS & OBJECTIVES: Maintain Good Intergovernmental Relations ATTACHMENT NO. 1
RESOLUTION NO. 2023-89

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, ADOPTING A BUDGET

AMENDMENT FOR THE FISCAL YEAR COMMENCING
JULY 1, 2023 AND ENDING JUNE 30, 2024 (COUNCIL

ALLOWANCES)
WHEREAS, on April 18, 2023, the City Manager presented to the City Council a proposed budget for Fiscal Year 2023-24 in compliance with Section 2-151(m) of the West Covina Municipal Code; and
WHEREAS, following the initial presentation of the proposed budget for Fiscal Year 2023-24, the City held meetings and community workshops and conducted an online budget survey in order to solicit input from the public regarding the proposed budget; and WHEREAS, on June 6, 2023, the City Council adopted a budget for the 2023-2024 Fiscal Year; and
WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves Budget Amendment No. 2024-04, attached hereto as Exhibit A, for Fiscal Year 2023-24.

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 7th day of November, 2023.

Rosario Diaz
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-89 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 7th day of November, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
Exhibit A
City of West Covina
Fiscal Year 2023-24
Budget Amendment No. 2024-04
City Council Allowances
Fund Current Budget
Proposed
Amendment
Amended
Budget
110 – General Fund
Revenue 81,768,278 0 81,768,278
Expenditures 66,552,584 20,000 66,572,584
Net Transfers -15,039,613 0 -15,039,613
Net Change in Fund Balance $ 176,081 -$ 20,000 $ 156,081 ATTACHMENT NO. 2

CITY OF WEST COVINA

COUNCIL EXPENSE & REIMBURSEMENT POLICY
The following Council Expense & Reimbursement Policy (“Policy”) establishes guidelines and requirements regarding the use and expenditure of City of West Covina resources, and the standards against which those expenditures will be measured.

This Policy shall apply to members of the City Council, members of City Commissions, the City Treasurer, and the City Clerk.

INTRODUCTION
The Mayor and City Councilmembers are appropriated annual individual allowances which can be used for a variety of expenses incurred in conducting official City business.

The State legislature adopted Assembly Bill (AB) 1234, which became law January 1, 2006. This law created state requirements related to expenses and levels of reimbursement made to local officials. While City officials may be reimbursed for actual and necessary expenses in performing their official duties, AB 1234 requires local agencies to adopt a policy that specifies what constitutes a "necessary'' expense and mandates that levels be set for the authorized expenses.

AB 1234 specifically requires that expense levels for travel, meals and lodging be contained in the adopted policy. If levels are not established for travel, meals and lodging expenses, the amount allowed for such expenses defaults to those specified in the Internal Revenue Service guidelines.

This policy is intended to meet all requirements of applicable State law, AB 1234 and the West Covina Municipal Code by establishing what types of expenses are considered "actual and necessary expenses incurred in the performance of official duties" and setting expense and reimbursement levels representative of what the community considers reasonable.

It is the intent of this City Council Expense and Reimbursement Policy ("Policy'') to establish guidelines that comply with California law for the reimbursement of local officials for their reasonable expenses associated with travel, meals, lodging and other actual and necessary expenses incurred in the performance of their official duties as City Officials.

City Officials shall be entitled to reimbursement for their reasonable expenses associated with travel, meals, lodging and other actual and necessary expenses in the manner and in the amounts set forth in this Policy.

Effective Date: November 1, 2016
Commented [SS1]: Moved to resolution

TABLE OF CONTENTS

RECITALS

COUNCIL EXPENSE & REIMBURSEMENT POLICY
Expense Fund Allocations
Authorized Expenses
Expenses Requiring Prior Approval
Non-Reimbursable Expenses
Cost Control
Travel
Transportation
Lodging
Meals
Incidentals
Telephone/Fax/Cellular
Internet
Airport Parking
Cash Advance Policy
Credit Card Use Policy
Expense Report Content and Submission Deadline
Audit of Expense Reports
Reports to Governing Board
Compliance with Laws
Changes to Policy
Violation of this Policy

RECITALS
WHEREAS, the City of West Covina takes its stewardship over the use of its limited public resources seriously;
WHEREAS, public resources should only be used when there is a substantial benefit to the City of West Covina;
WHEREAS, the City of West Covina recognizes the value of professional conferences, educational seminars, meetings and training for City Officials.

WHEREAS, such activities and opportunities that provide such benefits include:

1. The opportunity to discuss the community's concerns with state and federal officials;

2. Participating in regional, state and national organizations whose activities affect the City of West Covina;

3. Attending educational seminars designed to improve officials’ skill and information levels; and

4. Promoting public service and morale by recognizing such service.

WHEREAS, 1) legislative and other regional, state and federal agency business is frequently conducted over meals; 2) sharing a meal with regional, state and federal officials is frequently the best opportunity for a more extensive and focused communication about the City of West Covina's concerns; and 3) each meal expenditure must comply with the limits and reporting requirements of local, state and federal law;
WHEREAS, this Policy provides guidance to elected and appointed officials on the use and expenditure of City of West Covina resources, as well as the standards against which those expenditures will be measured;
WHEREAS, this Policy satisfies the requirements of Government Code sections 53232.2 and 53233.3;
WHEREAS, this Policy supplements the definition of actual and necessary expenses for purposes of state laws relating to permissible uses of public resources; WHEREAS, this Policy also supplements the definition of necessary and reasonable expenses for purposes of federal and state income tax laws; WHEREAS, this Policy applies to reimbursements, cash advances and charges made to a City credit card; and
Commented [SS2]: Moved to resolution
WHEREAS, this Policy shall apply to members of the City Council, members of City Commissions, the City Treasurer and the City Clerk (“City Officials”).

II. COUNCIL EXPENSE & REIMBURSEMENT POLICY
I. Expense Fund Allocations
Incurred expenses for any year shall not exceed the balance for each City Official assigned allowance balance sheet account. Upon initial appointment and at the beginning of each fiscal year, the full amount budgeted for City Official allowances will be expensed and added to the corresponding allowance balance sheet account for each City Official. The amount expensed shall not exceed the amount budgeted by the City. The balance in the allowance balance sheet account may rollover each year. After expiration of a City Official’s term, funds left in the allowance balance sheet account will be credited back to the General Fund. expense amount as budgeted by the City.

As explained in Section N VIII (, Credit Card Use), of this Policy, all purchases made with a City credit card shall be deducted from the yearly allowance. In addition, allowable purchases not made with a City credit card shall be reimbursed to the City Official.

II. Authorized Expenses
City funds, equipment, supplies (including letterhead and business cards), titles, and staff time may be used only for authorized City of West Covina business.

Expenses incurred in connection with the following types of activities generally constitute authorized expenses, provided other requirements of this Policy are met, including the reporting requirements contained in Section O:
• Communicating with representatives of regional, state and national government on City of West Covina adopted policy positions; • Attending educational seminars or courses designed to improve officials' skill and information levels;
• Participating in regional, state and national organization activities, whose activities affect the City of West Covina's interests;
• Recognizing service to the City of West Covina (gift not to exceed $50.00 in cost or value);
• Attending City of West Covina events; and
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• Implementing a City-approved strategy for attracting or retaining businesses to the City of West Covina, which typically involves at least one staff member.

III. Expenses Requiring Prior Approval
The following expenses require prior approval by the Council at a public meeting:
• International travel;
• Expenses which exceed the annual limits established for each office holder; and
• Expenses not otherwise authorized under this Policy.

IV. Non-Reimbursable Expenses
Examples of personal expenses that the City will not reimburse include, but are not limited to:
• The personal portion of any trip;
• Political or charitable contributions or events;
• Family expenses, including partner's expenses when accompanying official on agency-related business, as well as children or pet-related expenses; • Entertainment expenses, including theater, movies (either in-room or at the theater), sporting events, recreational activities (including, but not limited to, gym, massage and/or golf related expenses), or other cultural events; • Non-mileage personal automobile expenses, including repairs, traffic citations, insurance or gasoline; and
• Personal losses incurred while on City business.

Any questions regarding the propriety of a particular type of expense should be resolved by the approving authority before the expense is incurred.

V. Cost Control
In order to conserve City resources and to keep expenses within community standards for public officials, expenditures should adhere to the following guidelines set forth in the following sections. If an expense is incurred, which exceeds the approved level(s), the amount paid or reimbursed by the City will be limited to the cost(s) that fall within the guidelines.

VI. Travel
A. Transportation
The most economical mode and class of transportation reasonably consistent with scheduling needs and cargo space requirements must be used, using the most direct and time-efficient route. Government and group rates must be used when available.

1. Airfare. Airfares that are equal or less than those available through the Enhanced Local GovernmentStatewide Travel Program offered through the League of California Cities ( https://www.calcities.org/resource/travelserviceswww.cacities.org/travel) are presumed to be the most economical and reasonable for purposes of reimbursement under this Policy. In the event that government rates are not available at a given time or in a given area, airfare rates that do not exceed the median retail price for airfare for that area listed on websites such as www.priceline.com or an equivalent service shall be considered reasonable and, therefore, reimbursable.

2. Automobile. Automobile mileage is reimbursed at Internal Revenue Service rates presently in effect (see www.irs.gov). For 2016, the rate is 54 cents per mile. These rates are designed to compensate the driver for gasoline, insurance, maintenance, and other expenses associated with operating the vehicle. This amount does not include bridge and road tolls, which are also reimbursable. City Officials receiving an auto allowance are not eligible for mileage reimbursement.

3. Car Rental. Rental rates that are equal or less than those available through the Enhanced Local GovernmentStatewide Travel Program offered through the League of California Cities
(https://www.calcities.org/resource/travel-serviceswww.cacities.org/travel) are presumed to be the most economical and reasonable for purposes of reimbursement under this Policy. In the event that government rates are not available at a given time or in a given area, car rental rates that do not exceed the median retail price for car rental for that area listed on websites such as www.priceline.com or an equivalent service shall be considered reasonable and, therefore, reimbursable. The Internal Revenue Service mileage rates will not be paid for rental vehicles; only receipted fuel expenses will be reimbursed.

4. Taxi/Shuttle/Vehicles for Hire. Taxi, shuttle fares and other vehicles for hire may be reimbursed, including a 15 percent gratuity per fare, when the cost of such fares is equal or less than the cost of car rentals, gasoline and parking combined, or when such transportation is necessary for timeefficiency.

B. Lodging
Lodging expenses will be reimbursed or paid for when travel on official City business reasonably requires an overnight stay.

1. Conference Lodging. If such lodging is in connection with a conference, lodging expenses must not exceed the group rate published by the conference sponsor for the meeting conference in question if such rates are available at the time of booking. If the group rate is not available, see next section.

C. Other lodging. Travelers must request government rates, when available.

See www.dgs.ca.gov/travel for a listing of hotels that offer government rates in different areas. Lodging rates that are equal or less than government rates through the Enhanced Local GovernmentStatewide Travel Program offered through the League of California Cities (https://www.calcities.org/resource/travel-serviceswww.cacities.org/travel) are presumed to be reasonable and shall be reimbursable for purposes of this Policy. In the event that government rates are not available at a given time or in a given area, lodging rates that do not exceed the median retail price for lodging for that area listed on websites such as www.priceline.com or an equivalent service shall be considered reasonable and, therefore, reimbursable.

2. D.C. Meals
City Officials shall, when available, take meals that are provided as part of a seminar or conference registration fee. Reimbursable meal expenses and associated gratuities will shall not exceed the standard Federal per diem rate or per diem rate for non-standard areas (NSAs) as set by the U.S. General Services Administration. following rates per person:

Breakfast $15.00
Lunch $16.00
Dinner $28.00
The total per diem rate for 2017 is $64, which includes $5 for incidentals as defined in section G. Such amounts will be automatically adjusted based on the General Services Administration rates by geographic area without further action by the City Council. Rates can be found at www.gsa.gov.

The City shall not pay for alcohol or bar expenses.

E.D. Incidentals
Incidental expenses are fees and tips given to porters, baggage carriers, hotel staff and staff on ships and shall not exceed $5 per day.

F.E. Telephone/Fax/Cellular
Officials will be reimbursed for actual telephone and fax expenses incurred on City business. Telephone bills should identify which calls were made on City business.

For cellular calls when the official has a particular number of minutes included in the official’s plan, the official can identify the percentage of calls made on public business.

G.F. Internet
Officials will be reimbursed for Internet access connection and/or usage fees away from home, not to exceed $20.00 per day, if Internet access is necessary for Cityrelated business.

H.G. Airport Parking
The most economical parking option, such as long-term parking, must be used for travel exceeding 24-hours.

VI.VII. Cash Advance Policy
From time to time, it may be necessary for an official to request a cash advance to cover anticipated expenses while traveling or doing business on the City’s behalf.

Such request for an advance should be submitted to the City Manager 30 days prior to the need for the advance with the following information:

1. The purpose of the expenditure(s);

2. The benefits of such expenditure to the residents of the City of West Covina;

3. The anticipated amount of the expenditure(s) (for example, hotel rates, meal costs, and transportation expenses); and

4. The dates of the expenditure(s).

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Any unused advance must be returned to the City treasury within 30 business days of the official’s return, along with an expense report and receipts documenting how the advance was used in compliance with this Policy.

In the event the Chief Finance OfficerFinance Director is uncertain as to whether an individual’s request complies with this Policy, such individual must seek resolution from the City Council.

VII.VIII. Credit Card Use Policy
The City does not issue credit cards to individual office holders but does have an agency credit card for selected City expenses. The City’s credit card may be used for such purposes as airline tickets and hotel reservations by following the same procedures for cash advances. Receipts documenting expenses incurred on the city credit card and compliance with this Policy must be submitted within 10 business days of use.

City credit cards may not be used for personal expenses, even if the official subsequently reimburses the Ccity.

VIII.IX. Expense Report Content and Submission Deadline All cash advance expenditures, credit card expenses and expense reimbursement requests must be submitted on an expense report form provided by the City. This form shall include the following advisory:

All expenses reported on this form must comply with the City’s policies relating to expenses and use of public resources. The information submitted on this form is a public record. Penalties for misusing public resources and violating the Ccity’s policies include loss of reimbursement privileges, restitution, civil and criminal penalties as well as additional income tax liability.

Expense reports must document that the expense in question met the requirements of this Policy. For example, if the meeting is with a legislator, the City official should explain whose meals were purchased, what issues were discussed and how those relate to the City’s adopted legislative positions and priorities.

City Officials must submit their expense reports within 30 days of an expense being incurred, accompanied by receipts documenting each expense. Restaurant itemized receipts, in addition to any credit card receipts, are also part of the necessary documentation.

Inability to provide such documentation in a timely fashion may result in the expense being borne by the official.

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The City Manager or his/her designee is responsible for the specific review of all advance and expense reimbursement requests to assure ensure adherence to this Policy.

IX.X. Audits of Expense Reports
All expenses are subject to verification that they comply with this Policy.

X.XI. Reports to Governing Bodyoard
At the next regular meeting of the City Councilgoverning body, each official shall briefly report on any Brown Act meetings attended at the City’s expense, as well as any conferences, educational seminars or meetings with legislators or other government officials.

If multiple officials attended, a joint report may be made. The report may be made orally or in writing.

XI.XII. Compliance with Laws
City Oofficials should keep in mind that some expenditures may be subject to reporting under the Political Reform Act and other laws. All City expenditures are public records subject to disclosure under the Public Records Act and may be subject to other sState and fFederal laws.

XII.XIII. Changes to Policy
Any change to this Policy shall be approved by the City Council at a regularly scheduled public meeting.

XIII.XIV. Penalties for Violation of this Policy
Under state law, misuse of public resources or falsifying expense reports in violation of this Policy may result in any or all of the following:
• Loss of reimbursement privileges;
• A demand for restitution to the City;
• The City’s reporting the expenses as income for the elected official to state and federal tax authorities;
• Civil penalties of up to $1,000 per day and three times the value of the resources used; and
• Prosecution for misuse of public resources; and
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• The City’s reporting the expenses as income for the elected official to state and federal tax authorities;
• .

ATTACHMENT NO. 3
RESOLUTION NO. 2023-90

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING AND

ADOPTING A REVISED COUNCIL EXPENSE &

REIMBURSEMENT POLICY

THE CITY COUNCIL OF THE CITY OF WEST COVINA HEREBY FINDS AND DECLARES AS FOLLOWS:

WHEREAS, the Mayor and City Councilmembers are appropriated annual individual allowances which can be used for a variety of expenses incurred in conducting official City business;
WHEREAS, Assembly Bill (AB) 1234, codified at California Government Code Section 53232 et seq., requires the City Council to adopt a written policy specifying the types of occurrences that qualify a member of the City Council to receive reimbursement of expenses relating to travel, meals, lodging, and other actual and necessary expenses; and
WHEREAS, AB 1234 allows the policy to specify the reasonable reimbursement rates for travel, meals, and lodging, and other actual and necessary expenses. If the policy does not specify such rates, the City is required to use the Internal Revenue Service rates for reimbursement of travel, meals, lodging, and other actual and necessary expenses as established in IRS Publication 463, or any successor publication; and WHEREAS, the City of West Covina takes its stewardship over the use of its limited public resources seriously; and
WHEREAS, public resources should only be used when there is a substantial benefit to the City of West Covina; and
WHEREAS, activities that provide such benefits include:

1. The opportunity to discuss the community’s concerns with state and federal officials;

2. Participating in regional, state, and national organizations whose activities affect the City of West Covina;

3. Attending educational seminars designed to improve officials’ skill and information levels; and

4. Promoting public service and morale by recognizing such service; and WHEREAS, the City of West Covina recognizes the value of professional conferences, educational seminars, meetings, and training for City officials; and WHEREAS, the City of West Covina recognizes that (1) legislative and other regional, state, and federal agency business is frequently conducted over meals; (2) sharing a meal with regional, state, and federal officials is frequently the best opportunity for a more extensive and focused communication about the City of West Covina’s concerns; and (3) each meal expenditure must comply with the limits and reporting requirements of local, state, and federal laws; and
WHEREAS, on November 1, 2016, City Council adopted a Council Expense & Reimbursement Policy; and
WHEREAS, the Council Expense & Reimbursement Policy requires updates; and WHEREAS, in adopting a revised Council Expense & Reimbursement Policy, it is the intent of the City Council to establish guidelines that comply with California law for the reimbursement of City officials for their reasonable expenses associated with travel, meals, lodging, and other actual and necessary expenses incurred in the performance of their official duties as City officials; and
WHEREAS, the Council Expense & Reimbursement Policy satisfies the requirements of Government Code sections 53232.2 and 53233.3; and WHEREAS, the Council Expense & Reimbursement Policy supplements the definition of actual and necessary expenses for purposes of state laws relating to permissible uses of public resources; and
WHEREAS, the Council Expense & Reimbursement Policy also supplements the definition of necessary and reasonable expenses for purposes of federal and state income tax laws; and
WHEREAS, the Council Expense & Reimbursement Policy provides guidance to elected and appointed officials on the use and expenditure of City of West Covina resources, as well as the standards against which those expenditures will be measured.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves and adopts the revised City of West Covina Council Expense & Reimbursement Policy, attached hereto as Exhibit A.

SECTION 2. The Council Expense & Reimbursement Policy shall apply to members of the City Council, members of City Commissions, the City Treasurer, and the City Clerk.

SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 7th day of November, 2023.

Rosario Diaz
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-90 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 7th day of November, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

EXHIBIT A
ATTACHMENT NO. 3A

Page 1 of 7 ends

CITY OF WEST COVINA

This Policy shall apply to members of the City Council, members of City Commissions, the City Treasurer, and the City Clerk.

I. Expense Fund Allocations
Incurred expenses shall not exceed the balance for each City Official assigned allowance balance sheet account. Upon initial appointment and at the beginning of each fiscal year, the full amount budgeted for City Official allowances will be expensed and added to the corresponding allowance balance sheet account for each City Official. The amount expensed shall not exceed the amount budgeted by the City. The balance in the allowance balance sheet account may rollover each year. After expiration of a City Official’s term, funds left in the allowance balance sheet account will be credited back to the General Fund.

As explained in Section VIII (Credit Card Use) of this Policy, all purchases made with a City credit card shall be deducted from the yearly allowance. In addition, allowable purchases not made with a City credit card shall be reimbursed to the City Official.

II. Authorized Expenses
City funds, equipment, supplies (including letterhead and business cards), titles, and staff time may be used only for authorized City of West Covina business.

Expenses incurred in connection with the following types of activities generally constitute authorized expenses, provided other requirements of this Policy are met, including the reporting requirements contained in Section IX (Expense Report Content and Submission Deadline) of this Policy:
• Communicating with representatives of regional, state, and national government on City of West Covina adopted policy positions; • Attending educational seminars or courses designed to improve officials’ skill and information levels;
• Participating in regional, state, and national organization activities, whose activities affect the City of West Covina’s interests;
• Recognizing service to the City of West Covina (gift not to exceed $50.00 in cost or value);
ATTACHMENT NO. 3A

Page 2 of 7 ends

• Attending City of West Covina events; and
• Implementing a City-approved strategy for attracting or retaining businesses to the City of West Covina, which typically involves at least one staff member.

III. Expenses Requiring Prior Approval
The following expenses require prior approval by the City Council at a public meeting:
• International travel;
• Expenses which exceed the annual limits established for each office holder; and
• Expenses not otherwise authorized under this Policy.

IV. Non-Reimbursable Expenses
Examples of personal expenses that the City will not reimburse include, but are not limited to:
• The personal portion of any trip;
• Political or charitable contributions or events;
• Family expenses, including partner’s expenses when accompanying official on agency-related business, as well as children or pet-related expenses; • Entertainment expenses, including theater, movies (either in-room or at the theater), sporting events, recreational activities (including, but not limited to, gym, massage and/or golf related expenses), or other cultural events; • Non-mileage personal automobile expenses, including repairs, traffic citations, insurance, or gasoline; and
• Personal losses incurred while on City business.

Any questions regarding the propriety of a particular type of expense should be resolved by the approving authority before the expense is incurred.

Page 3 of 7 ends

V. Cost Control
In order to conserve City resources and to keep expenses within community standards for public officials, expenditures should adhere to the guidelines set forth in the following sections. If an expense is incurred which exceeds the approved level(s), the amount paid or reimbursed by the City will be limited to the cost(s) that fall within the guidelines.

1. Airfare. Airfares that are equal or less than those available through the Statewide Travel Program offered through the League of California Cities (https://www.calcities.org/resource/travel-services) are presumed to be the most economical and reasonable for purposes of reimbursement under this Policy. In the event that government rates are not available at a given time or in a given area, airfare rates that do not exceed the median retail price for airfare for that area listed on websites such as www.priceline.com or an equivalent service shall be considered reasonable and, therefore, reimbursable.

2. Automobile. Automobile mileage is reimbursed at Internal Revenue Service rates presently in effect (see www.irs.gov). These rates are designed to compensate the driver for gasoline, insurance, maintenance, and other expenses associated with operating the vehicle. This amount does not include bridge and road tolls, which are also reimbursable. City Officials receiving an auto allowance are not eligible for mileage reimbursement.

3. Car Rental. Rental rates that are equal or less than those available through the Statewide Travel Program offered through the League of California Cities (https://www.calcities.org/resource/travel-services) are presumed to be the most economical and reasonable for purposes of reimbursement under this Policy. In the event that government rates are not available at a given time or in a given area, car rental rates that do not exceed the median retail price for car rental for that area listed on websites such as www.priceline.com or an equivalent service shall be considered reasonable and, therefore, reimbursable. The Internal Revenue Service mileage rates ATTACHMENT NO. 3A

Page 4 of 7 ends

will not be paid for rental vehicles; only receipted fuel expenses will be reimbursed.

B. Lodging
Lodging expenses will be reimbursed or paid for when travel on official City business reasonably requires an overnight stay.

1. Conference Lodging. If such lodging is in connection with a conference, lodging expenses must not exceed the group rate published by the conference sponsor for the conference in question if such rates are available at the time of booking. If the group rate is not available, see next section.

2. Other lodging. Travelers must request government rates, when available.

See www.dgs.ca.gov/travel for a listing of hotels that offer government rates in different areas. Lodging rates that are equal or less than government rates through the Statewide Travel Program offered through the League of California Cities (https://www.calcities.org/resource/travel-services) are presumed to be reasonable and shall be reimbursable for purposes of this Policy. In the event that government rates are not available at a given time or in a given area, lodging rates that do not exceed the median retail price for lodging for that area listed on websites such as www.priceline.com or an equivalent service shall be considered reasonable and, therefore, reimbursable.

C. Meals
City Officials shall, when available, take meals that are provided as part of a seminar or conference registration fee. Reimbursable meal expenses and associated gratuities shall not exceed the standard federal per diem rate or per diem rate for non-standard areas (NSAs) as set by the U.S. General Services Administration.

Such amounts will be automatically adjusted based on the General Services Administration rates by geographic area without further action by the City Council.

Rates can be found at www.gsa.gov.

The City shall not pay for alcohol or bar expenses.

ATTACHMENT NO. 3A

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D. Incidentals
Incidental expenses are fees and tips given to porters, baggage carriers, hotel staff and staff on ships and shall not exceed $5 per day.

E. Telephone/Fax/Cellular
Officials will be reimbursed for actual telephone and fax expenses incurred on City business. Telephone bills should identify which calls were made on City business.

For cellular calls when the official has a particular number of minutes included in the official’s plan, the official can identify the percentage of calls made on public business.

F. Internet
Officials will be reimbursed for Internet access connection and/or usage fees away from home, not to exceed $20.00 per day, if Internet access is necessary for Cityrelated business.

G. Airport Parking
The most economical parking option, such as long-term parking, must be used for travel exceeding 24 hours.

VII. Cash Advance
From time to time, it may be necessary for an official to request a cash advance to cover anticipated expenses while traveling or doing business on the City’s behalf.

Such request for an advance should be submitted to the City Manager 30 days prior to the need for the advance with the following information:

1. The purpose of the expenditure(s);

2. The benefits of such expenditure to the residents of the City of West Covina;

3. The anticipated amount of the expenditure(s) (for example, hotel rates, meal costs, and transportation expenses); and

4. The dates of the expenditure(s).

Any unused advance must be returned to the City treasury within 30 business days of the official’s return, along with an expense report and receipts documenting how the advance was used in compliance with this Policy.

ATTACHMENT NO. 3A

Page 6 of 7 ends

In the event the Finance Director is uncertain as to whether an individual’s request complies with this Policy, such individual must seek resolution from the City Council.

VIII. Credit Card Use
The City does not issue credit cards to individual office holders but does have an agency credit card for selected City expenses. The City’s credit card may be used for such purposes as airline tickets and hotel reservations by following the same procedures for cash advances. Receipts documenting expenses incurred on the City credit card and compliance with this Policy must be submitted within 10 business days of use.

City credit cards may not be used for personal expenses, even if the official subsequently reimburses the City.

IX. Expense Report Content and Submission Deadline
All cash advance expenditures, credit card expenses and expense reimbursement requests must be submitted on an expense report form provided by the City. This form shall include the following advisory:

All expenses reported on this form must comply with the City’s policies relating to expenses and use of public resources. The information submitted on this form is a public record. Penalties for misusing public resources and violating the City’s policies include loss of reimbursement privileges, restitution, civil and criminal penalties as well as additional income tax liability.

Expense reports must document that the expense in question met the requirements of this Policy. For example, if the meeting is with a legislator, the City Official should explain whose meals were purchased, what issues were discussed and how those relate to the City’s adopted legislative positions and priorities.

Inability to provide such documentation in a timely fashion may result in the expense being borne by the official.

The City Manager or his/her designee is responsible for the specific review of all advance and expense reimbursement requests to ensure adherence to this Policy.

Page 7 of 7 ends

X. Audits of Expense Reports
All expenses are subject to verification that they comply with this Policy.

XI. Reports to Governing Board
At the next regular meeting of the City Council, each official shall briefly report on any Brown Act meetings attended at the City’s expense, as well as any conferences, educational seminars or meetings with legislators or other government officials.

If multiple officials attended, a joint report may be made. The report may be made orally or in writing.

XII. Compliance with Laws
City Officials should keep in mind that some expenditures may be subject to reporting under the Political Reform Act and other laws. All City expenditures are public records subject to disclosure under the Public Records Act and may be subject to other state and federal laws.

XIII. Changes to Policy
Any change to this Policy shall be approved by the City Council at a regularly scheduled public meeting.

XIV. Penalties for Violation of this Policy
Under state law, misuse of public resources or falsifying expense reports in violation of this Policy may result in any or all of the following:
• Loss of reimbursement privileges;
• A demand for restitution to the City;
• Civil penalties of up to $1,000 per day and three times the value of the resources used;
• Prosecution for misuse of public resources; and
• The City’s reporting the expenses as income for the elected official to state and federal tax authorities.

AGENDA ITEM NO. 6

ACCOUNTING SERIES
RECOMMENDATION:

It is recommended that the City Council adopt the following resolutions:

RESOLUTION NO. 2023-82 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,

CALIFORNIA, APPROVING THE REMOVAL OF THE ACCOUNTING TECHNICIAN CLASSIFICATION AND THE ESTABLISHMENT OF THE ACCOUNTING TECHNICIAN I CLASSIFICATION; RESOLUTION NO. 2023-83 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,

CALIFORNIA, APPROVING THE ESTABLISHMENT OF THE ACCOUNTING TECHNICIAN II CLASSIFICATION;
RESOLUTION NO. 2023-84 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,

CALIFORNIA, APPROVING THE REMOVAL OF THE ACCOUNTANT CLASSIFICATION AND THE ESTABLISHMENT OF THE ACCOUNTANT I CLASSIFICATION;
RESOLUTION NO. 2023-85 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE ESTABLISHMENT OF THE ACCOUNTANT II CLASSIFICATION; RESOLUTION NO. 2023-86 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,

CALIFORNIA, APPROVING THE REPEAL AND REPLACEMENT OF THE SENIOR ACCOUNTANT CLASSIFICATION SPECIFICATIONS;
RESOLUTION NO. 2023-87 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,

CALIFORNIA, APPROVING THE REPEAL AND REPLACEMENT OF THE ACCOUNTING MANAGER CLASSIFICATION SPECIFICATIONS; AND
RESOLUTION NO. 2023-88 - RESOLUTION NO. 2023-88-A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE REPEAL AND REPLACEMENT OF THE

ASSISTANT FINANCE DIRECTOR CLASSIFICATION SPECIFICATIONS BACKGROUND:

As part of the City’s ongoing process of maintaining its position classification plan, staff reviews class specifications to ensure that position specifications reflect the City’s current structure and are in alignment with current standards, requirements, and qualifications. This review further ensures that required skills, knowledge and abilities, and essential functions of each classification are in alignment with current demands and comparable with similar classifications within the public sector labor market.

DISCUSSION:

Finance staff has reviewed job classifications within the accounting series and proposes modifying them to (1) create a progression of opportunity within the Department, (2) reflect current duties, and (3) update to current standards. The table below outlines the substantive changes for each proposed classification change.

Attachment
No. Proposed Title Substantive Changes Resolution No.
1 Accounting Technician I
(currently Accounting
Technician)
Reworked entry level
classification to accurately reflect
duties.
2023-82
2 Accounting Technician II
(new)
Created position for future
progression. 2023-83
3 Accountant I (currently
Accountant)
Reworked entry level
classification to accurately reflect
duties.
2023-84
4 Accountant II (new) Created position for future
progression. 2023-85
5 Senior Accountant
Updated to meet current
standards and align with the
progression of other positions.
2023-86
6 Accounting Manager
Updated to meet current
standards and align with the
progression of other positions.
2023-87
7 Assistant Finance Director Updated to accurately reflect current duties. 2023-88
The Human Resources Commission reviewed and approved the new job descriptions during their regular meeting on October 11, 2023. Additionally, each applicable bargaining unit has been granted the opportunity to review and did not have any objections.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolutions and approved them as to form.

Prepared by: Stephanie Sikkema, Finance Director
Fiscal Impact
FISCAL IMPACT:

No new positions are being proposed with the updated classifications. Some positions, however, may be reallocated to these positions to accurately reflect their duties. Any changes made will be in accordance with the City's Personnel Rules which outlines the process for salary on reallocations. The overall fiscal impact will be minimal since the maximum increase for any change will be five percent.

There are no proposed changes to the salary ranges of existing positions. Salary ranges for the Accounting Technician II and Accountant II are proposed to be an eight percent increase over the entry level classifications.

This percentage is consistent with other classification progressions. The table below summarizes the salary ranges for the accounting series.

Title GRADE Step 1 Step 2 Step 3 Step 4 Step 5
Accounting Technician I CE450 3,756 5,069
Accounting Technician II CEXXX 4,056 5,475
Accountant I CE160 4,955 6,689
Accountant II CEXXX 5,351 7,224
Senior Accountant CE170 6,194 8,362
Accounting Manager MM025 7,092 9,576
Assistant Finance Director MM455 12,569 13,197 13,846 14,550 15,278 Attachments
Attachment No. 1 - Proposed Accounting Technician I
Attachment No. 1a - Resolution No. 2023-82
Attachment No. 1b - Resolution No. 2023-82 Exhibit A
Attachment No. 2 - Proposed Accounting Technician II
Attachment No. 2a - Resolution No. 2023-83
Attachment No. 2b - Resolution No. 2023-83 Exhibit A
Attachment No. 3 - Proposed Accountant I
Attachment No. 3a - Resolution No. 2023-84
Attachment No. 3b - Resolution No. 2023-84 Exhibit A
Attachment No. 4 - Proposed Accountant II
Attachment No. 4a - Resolution No. 2023-85
Attachment No. 4b - Resolution No. 2023-85 Exhibit A
Attachment No. 5 - Proposed Sr. Accountant
Attachment No. 5a - Resolution No. 2023-86
Attachment No. 5b - Resolution No. 2023-86 Exhibit A
Attachment No. 6 - Proposed Accounting Manager
Attachment No. 6a - Resolution No. 2023-87
Attachment No. 6b - Resolution No. 2023-87 Exhibit A
Attachment No. 7 - Proposed Assistant Finance Director
Attachment No. 7a - Resolution No. 2023-88
Attachment No. 7b - Resolution No. 2023-88 Exhibit A
CITY COUNCIL GOALS & OBJECTIVES: A Well-Planned Community Maintain Good Intergovernmental Relations
Enhance City Image and Effectiveness
ATTACHMENT NO. 1

PROPOSED

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: ACCOUNTING TECHNICIAN I
Bargaining Unit: CONFIDENTIAL
Class Code: ACCT TECHI
Salary Grade: CE450
Salary: $43,752.00 - $59,052.00 Annually
FLSA: NON-EXEMPT
Date Updated:

JOB SUMMARY
This is an entry-level classification Under general supervision, that performs a variety of complex routine accounting and financial work utilizing an automated financial system. Operates a computer and related peripheral equipment; assists in related complex clerical and technical accounting work; and performs other duties as assigned.

ESSENTIAL FUNCTIONS
Duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Under direct supervision, incumbents in this position classification must ably perform the following functions:are responsible for
Accounts Payable or Accounts Receivable processes as assigned.

Accounts Payable:
- Coordinates all accounts payable functions such as processing purchase orders and claims for payment in accordance with City policies and procedures. - Processes a comprehensive weekly accounts payable check run. - Receives and files purchase orders until invoices are received. - Checks invoices for accuracy (i.e. discounts, additional charges, etc) and ensures prompt payment to vendors.
- Coordinate with the receiving department to determine whether there are outstanding requisitions on file at the end of the fiscal year in order to decide to liquidate or roll over into next fiscal year.
- Communicates daily with vendors, both by telephone and in writing, concerning invoices, deliveries, statements and other problem areas and takes any corrective action needs for such problems.
- Communicates daily with Departments to ensure proper accounting of costs and expenditures.
- Examine and process departmental requisitions for petty cash in accordance with City policies and procedures; check expenditures against departmental budgets to assure availability of funds.

Accounts Receivable:
- Receives payments from mail and walk-in customers, recording revenue including permits and accounts receivable.

ACCOUNTING TECHNICIAN I - PROPOSED

Page 2 of 3 ends

- Files daily cash receipts.
- Checks payments for accuracy and ensures prompt entry into the financial system. - Coordinate with departments to determine proper revenue accounts. - Communicates daily with Departments to ensure proper accounting of revenue. - Prepare accounting spreadsheets, journal entries, and month-end reconciliations. - Deposit and record checks in the cashiering software or by journal entry.

General Duties
 Serves as primary backup for other Accounting Technicians.  Provide quality customer service answering questions via phone and counter.  Enter data for new vendors in financial system, maintain vendor master files, central purchasing records and files.
 Coordinate and participate in accounting and clerical tasks related to the maintenance of the City's financial record keeping, reporting, and control system.  Opens and sorts in-coming mail for processing.
 Assist with annual audit by preparing various year-end schedules and responding to auditor's inquiries and requests for relevant materials and information.  May assist with Rreviewing time sheets submitted by all departments to ensure conformance with appropriate bargaining unit contracts and administrative policies and regulations.
 May assist in compilingCompile payroll data, enter timesheets and ensuringe that biweekly payroll is processed accurately and in compliance with City policies and procedures.
 Prepare quarterly payroll reconciliations and W-2 forms; ensure payroll liabilities are paid timely; possess thorough knowledge of PERS regulations and City-offered fringe benefits.  Examine and process departmental requisitions for, petty cash and travel reimbursements in accordance with City policies and procedures; check expenditures against departmental budgets to assure availability of funds.

Enter data for new vendors in ERP System, Mmaintain vendor master files, central purchasing records and files.
 Prepare May assist with fixed asset maintenance, including logging and assigning numbers as assets are purchased.
 Assist with accounts payable duties including paying invoices, researching invoices, and obtaining authorizations for payment.
 Perform related duties as needed.

NON-ESSENTIAL FUNCTIONS
 Provide clerical and technical support to other accounting activities when needed and during leaves of absences.
 Collect data for special studies and projects as assigned and assist in preparing annual budget figures.

TYPICAL QUALIFICATIONS
This is an entry level position. Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for an Accountant Technician. A typical way of obtaining the required qualifications is to possess the equivalent of:

REQUIRED KNOWLEDGE & ABILITIES

ACCOUNTING TECHNICIAN I - PROPOSED

Page 3 of 3 ends

Required Knowledge of:

1. Incumbents in this position classification must have knowledge of the following: (a) principles Principles and practices of data processing; .

2. (b) oOffice procedures and methods; .

3. (c) cComputer operations and procedures; .

4. (d) aApplicable federal, state and local laws and regulations pertaining to of cashiering, accounts receivable, accounts payable, and general accounting.payroll and purchasing;

5. (e) pPrinciples, methods and practices of cashiering, accounts receivable, accounts payable, and general accounting.payroll, purchasing and accounting; and

1.6. (f) fFinancial recordkeeping and data processing.

Required AbilitiesAbility to:

1. Incumbents in this position classification must maintain and effectively exhibit the ability to: (a) oOperate a computer and peripheral equipment.;

2. (b) pPrepare accurate and complete financial reports.;

3. (c) cCompute and make calculations rapidly and accurately.;

4. (d) cCommunicate effectively both orally and in writing.;

5. (e) pPlan, organize, and coordinate work to meet deadlines.;

6. (f) pProvide quality customer service.; and

1.7. (g) eEstablish and maintain positive working relationships with coworkers and customers.

MINIMUM QUALIFICATIONS
Experience, Training, and Experience
Three One (1) years of increasingly responsibleadministrative experience in financial systems and functions, such as complex payroll, purchasing, clerical, and technical accounting work.

Education
Completion of specialized coursework in bookkeeping, accounting, and data processing is desirable.

Skills
Typing - 40 WPM; operation of a computer terminal in the processing of numerical data; 10 Key by touch.

PHYSICAL REQUIREMENTS
This position requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing and using a keyboard. It also requires physical abilities associated with the ability to read, write and communicate in a work environment requiring no extraordinary physical strength or other special physical qualifications.

SUPPLEMENTAL INFORMATION
The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

ATTACHMENT NO. 1A
RESOLUTION NO. 2023-82

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE

REMOVAL OF THE ACCOUNTING TECHNICIAN

CLASSIFICATION AND THE ESTABLISHMENT OF THE

ACCOUNTING TECHNICIAN I CLASSIFICATION

THE CITY COUNCIL OF THE CITY OF WEST COVINA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, the Human Resources Department, as needed, reviews class specifications and/or pay grades to ensure position specifications and compensation are in alignment with current demands and comparable with similar classifications within the public sector labor market; and
WHEREAS, the Human Resources Department reviewed the job classifications within the Accounting Series and determined updates are needed; and WHEREAS, the Human Resources Department has proposed to remove the Accounting Technician classification and establish the Accounting Technician I classification; and
WHEREAS, on October 11, 2023, the Human Resources Commission reviewed and approved the class specifications for the Accounting Technician I classification, attached hereto as Exhibit A and incorporated herein; and WHEREAS, the City Council desires to approve the removal of the Accounting Technician classification and the establishment of the Accounting Technician I classification; and
WHEREAS, the City Council also desires to approve the class specifications and salary grade for the Accounting Technician I classification.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Council hereby approves the removal of the Accounting Technician classification and the establishment of the Accounting Technician I classification.

SECTION 2. The City Council hereby approves the class specifications for the Accounting Technician I classification attached hereto as Exhibit A.

SECTION 3. The City Council hereby approves the following salary grade for the Accounting Technician I classification:

CLASSIFICATION MONTHLY PAY RANGE
STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Accounting Technician I $3,756 $5,069
SECTION 4. The Full-Time Salary Schedule and Schedule of Positions shall be amended to reflect the removal of the Accounting Technician and the addition of the Accounting Technician I classification as set forth herein.

SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 7th day of November, 2023.

Rosario Diaz
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-82 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 7th day of November, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

EXHIBIT A

CLASS SPECIFICATIONS

ACCOUNTING TECHNICIAN I
ATTACHMENT NO. 1B

CITY OF WEST COVINA

JOB SUMMARY
This is an entry-level classification that performs a variety of routine accounting and financial work.

Operates a computer and related peripheral equipment; assists in related complex clerical and technical accounting work; and performs other duties as assigned.

Under direct supervision, incumbents in this position classification are responsible for Accounts Payable or Accounts Receivable processes as assigned.

ACCOUNTING TECHNICIAN I

Page 2 of 3 ends

- Communicates daily with Departments to ensure proper accounting of revenue. - Prepare accounting spreadsheets, journal entries, and month-end reconciliations. - Deposit and record checks in the cashiering software or by journal entry.

Knowledge of:

1. Principles and practices of data processing.

2. Office procedures and methods.

3. Computer operations and procedures.

4. Applicable federal, state and local laws and regulations pertaining to of cashiering, accounts receivable, accounts payable, and general accounting.

5. Principles, methods and practices of cashiering, accounts receivable, accounts payable, and general accounting.

6. Financial recordkeeping and data processing.

Ability to:

1. Operate a computer and peripheral equipment.

2. Prepare accurate and complete financial reports.

3. Compute and make calculations rapidly and accurately.

4. Communicate effectively both orally and in writing.

5. Plan, organize, and coordinate work to meet deadlines.

ACCOUNTING TECHNICIAN I

Page 3 of 3 ends

6. Provide quality customer service.

7. Establish and maintain positive working relationships with coworkers and customers.

MINIMUM QUALIFICATIONS
Experience, Training, and Experience
One (1) year of administrative experience in financial systems and functions, such as payroll, purchasing, clerical, and technical accounting work.

Completion of specialized coursework in bookkeeping, accounting, and data processing is desirable.

Skills
Typing - 40 WPM; operation of a computer terminal in the processing of numerical data; 10 Key by touch.

ATTACHMENT NO. 2

PROPOSED

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: ACCOUNTING TECHNICIAN II
Bargaining Unit: CONFIDENTIAL
Class Code: ACCT TECHII
Salary Grade: CE450CEXXX
Salary: $48,678.00 - $65,694.00$43,752.00 - $59,052.00 Annually FLSA: NON-EXEMPT
Date Updated:

JOB SUMMARY
This is an entry-level classification that performs a variety of routine accounting and financial work.

Operates a computer and related peripheral equipment; assists in related complex clerical and technical accounting work; and performs other duties as assigned.

Performs the more complex and difficult duties of the classification and/or acts in a lead capacity over Accounting Technicians.

Under direct supervision, incumbents in this position classification are responsible for Accounts Payable or Accounts Receivable processes as assigned.

Accounts Payable:
- Oversees and Ccoordinates all accounts payable functions such as processing purchase orders and claims for payment in accordance with City policies and procedures.
- Processes a comprehensive weekly accounts payable check run. - Receives and files purchase orders until invoices are received. - Checks invoices for accuracy (i.e. discounts, additional charges, etc) and ensures prompt payment to vendors.
- Coordinate with the receiving department to determine whether there are outstanding requisitions on file at the end of the fiscal year in order to decide to liquidate or roll over into next fiscal year.
- Communicates daily with vendors, both by telephone and in writing, concerning invoices, deliveries, statements and other problem areas and takes any corrective action needs for such problems.
- Communicates daily with Departments to ensure proper accounting of costs and expenditures.
- Examine and process departmental requisitions for petty cash in accordance with City policies and procedures; check expenditures against departmental budgets to assure availability of funds.

Accounts Receivable:

ACCOUNTING TECHNICIAN II - PROPOSED

Page 2 of 3 ends

- Receives payments from mail and walk-in customers, recording revenue including permits and accounts receivable.
- Files daily cash receipts.
- Checks payments for accuracy and ensures prompt entry into the financial system. - Coordinate with departments to determine proper revenue accounts. - Communicates daily with Departments to ensure proper accounting of revenue. - Prepare accounting spreadsheets, journal entries, and month-end reconciliations. - Deposit and record checks in the cashiering software or by journal entry.

General Duties
 Serves as primary backup for other Accounting Technicians:.  Provide quality customer service answering questions via phone and counter.  Enter data for new vendors in financial system, maintain vendor master files, central purchasing records and files.
 Coordinate and participate in accounting and clerical tasks related to the maintenance of the City's financial record keeping, reporting, and control system.  Opens and sorts in-coming mail for processing.
 Assist with annual audit by preparing various year-end schedules and responding to auditor's inquiries and requests for relevant materials and information.  May assist in compiling payroll data, enter timesheets and ensuring that bi-weekly payroll is processed accurately and in compliance with City policies and procedures.  May assist with fixed asset maintenance, including logging and assigning numbers as assets are purchased.
 Perform related duties as needed.

REQUIRED KNOWLEDGE & ABILITIES
Knowledge of:

1. Principles and practices of data processing.

2. Office procedures and methods.

3. Computer operations and procedures.

4. Applicable federal, state and local laws and regulations pertaining to cashiering, accounts receivable, accounts payable, and general accounting.

5. Principles, methods and practices of cashiering, accounts receivable, accounts payable, and general accounting.

6. Financial recordkeeping and data processing.

ACCOUNTING TECHNICIAN II - PROPOSED

Page 3 of 3 ends

Required Ability to:

1. Operate a computer and peripheral equipment.

2. Prepare accurate and complete financial reports.

3. Compute and make calculations rapidly and accurately.

4. Communicate effectively both orally and in writing.

5. Plan, organize, and coordinate work to meet deadlines.

6. Provide quality customer service.

7. Establish and maintain positive working relationships with coworkers and customers.

MINIMUM QUALIFICATIONS
Experience, Training, and Experience
One Three (3) years of administrative experience in financial systems and functions, such as payroll, purchasing, clerical, and technical accounting work.

Completion of specialized coursework in bookkeeping, accounting, and data processing is desirable.

Skills
Typing - 40 WPM; operation of a computer terminal in the processing of numerical data; 10 Key by touch.

ATTACHMENT NO. 2A
RESOLUTION NO. 2023-83

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE

ESTABLISHMENT OF THE ACCOUNTING TECHNICIAN II

CLASSIFICATION

THE CITY COUNCIL OF THE CITY OF WEST COVINA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, the Human Resources Department, as needed, reviews class specifications and/or pay grades to ensure position specifications and compensation are in alignment with current demands and comparable with similar classifications within the public sector labor market; and
WHEREAS, the Human Resources Department reviewed the job classifications within the Accounting Series and determined updates are needed; and WHEREAS, the Human Resources Department has proposed to establish the Accounting Technician II classification; and
WHEREAS, on October 11, 2023, the Human Resources Commission reviewed and approved the class specifications for the Accounting Technician II classification, attached hereto as Exhibit A and incorporated herein; and WHEREAS, the City Council desires to approve the establishment of the Accounting Technician II classification; and
WHEREAS, the City Council also desires to approve the class specifications and salary grade for the Accounting Technician II classification.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Council hereby approves the establishment of the Accounting Technician II classification.

SECTION 2. The City Council hereby approves the class specifications for the Accounting Technician II classification attached hereto as Exhibit A.

SECTION 3. The City Council hereby approves the following salary grade for the Accounting Technician II classification:

CLASSIFICATION MONTHLY PAY RANGE
STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Accounting Technician II $4,056 $ 5,475
SECTION 4. The Full-Time Salary Schedule and Schedule of Positions shall be amended to reflect the addition of the Accounting Technician II classification as set forth herein.

SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 7th day of November, 2023.

Rosario Diaz
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-83 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 7th day of November, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

EXHIBIT A

CLASS SPECIFICATIONS

ACCOUNTING TECHNICIAN II
ATTACHMENT NO. 2B

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: ACCOUNTING TECHNICIAN II
Bargaining Unit: CONFIDENTIAL
Class Code: ACCT TECHII
Salary Grade: CEXXX
Salary: $48,678.00 - $65,694.00 Annually
FLSA: NON-EXEMPT
Date Updated:

JOB SUMMARY
This classification performs a variety of routine accounting and financial work. Operates a computer and related peripheral equipment; assists in related complex clerical and technical accounting work; and performs other duties as assigned.

Performs the more complex and difficult duties of the classification and/or acts in a lead capacity over Accounting Technicians.

Under direct supervision, incumbents in this position classification are responsible for Accounts Payable or Accounts Receivable processes as assigned.

Accounts Payable:
- Oversees and coordinates all accounts payable functions such as processing purchase orders and claims for payment in accordance with City policies and procedures.
- Processes a comprehensive weekly accounts payable check run. - Receives and files purchase orders until invoices are received. - Checks invoices for accuracy (i.e. discounts, additional charges, etc) and ensures prompt payment to vendors.
- Coordinate with the receiving department to determine whether there are outstanding requisitions on file at the end of the fiscal year in order to decide to liquidate or roll over into next fiscal year.
- Communicates daily with vendors, both by telephone and in writing, concerning invoices, deliveries, statements and other problem areas and takes any corrective action needs for such problems.
- Communicates daily with Departments to ensure proper accounting of costs and expenditures.
- Examine and process departmental requisitions for petty cash in accordance with City policies and procedures; check expenditures against departmental budgets to assure availability of funds.

ACCOUNTING TECHNICIAN II

Page 2 of 3 ends

Accounts Receivable:
- Receives payments from mail and walk-in customers, recording revenue including permits and accounts receivable.
- Files daily cash receipts.
- Checks payments for accuracy and ensures prompt entry into the financial system. - Coordinate with departments to determine proper revenue accounts. - Communicates daily with Departments to ensure proper accounting of revenue. - Prepare accounting spreadsheets, journal entries, and month-end reconciliations. - Deposit and record checks in the cashiering software or by journal entry.

TYPICAL QUALIFICATIONS
Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for an Accountant Technician. A typical way of obtaining the required qualifications is to possess the equivalent of:

Knowledge of:

1. Principles and practices of data processing.

2. Office procedures and methods.

3. Computer operations and procedures.

4. Applicable federal, state and local laws and regulations pertaining to cashiering, accounts receivable, accounts payable, and general accounting.

5. Principles, methods and practices of cashiering, accounts receivable, accounts payable, and general accounting.

6. Financial recordkeeping and data processing.

Ability to:

ACCOUNTING TECHNICIAN II

Page 3 of 3 ends

1. Operate a computer and peripheral equipment.

2. Prepare accurate and complete financial reports.

3. Compute and make calculations rapidly and accurately.

4. Communicate effectively both orally and in writing.

5. Plan, organize, and coordinate work to meet deadlines.

6. Provide quality customer service.

7. Establish and maintain positive working relationships with coworkers and customers.

MINIMUM QUALIFICATIONS
Experience, Training, and Experience
Three (3) years of administrative experience in financial systems and functions, such as payroll, purchasing, clerical, and technical accounting work.

Completion of specialized coursework in bookkeeping, accounting, and data processing is desirable.

Skills
Typing - 40 WPM; operation of a computer terminal in the processing of numerical data; 10 Key by touch.

ATTACHMENT NO. 3

PROPOSED

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: ACCOUNTANT I
Bargaining Unit: CONFIDENTIAL
Class Code: ACCT I
Salary Grade: CE160
Salary: $59,460.00 - $80,268.00 Annually
FLSA: EXEMPT
Date Updated:

JOB SUMMARY
Under general supervision, performs technical and professional accounting duties including financial reporting, budget, auditing, grants, fixed assets, long-term debt, investments, and general ledger in accordance with Generally Accepted Accounting Principles (GAAP), City/Agency codes and ordinances, and state and federal requirements. Participates in all of the accounting activities for the City and Successor Agency; analyzes and evaluates financial records; performs related duties as assigned.

Accountants routinely perform analytical duties with responsibility for one or more of the following areas: General Ledger; Projects and Grants; Purchasing, Accounts Payable, and Accounts Receivable; Payroll Accounting; Debts, Investments and Real Estate; Budget; and Year End Processing, and Financial Reporting.

General Ledger
 Reviews financial transactions and prepares journal entries and adjustments to the general and subsidiary accounting ledgers; assists in closing the City's financial records at the end of the accounting period; prepares a variety of related reports.  Prepares work papers, financial statements and various reports for audits by Federal, State and other outside agencies as well as for internal accounting; assists in annual budget preparation; and performs comprehensive financial activity studies as assigned.  Posts, balances and reconciles subsidiary accounts; prepares related journal entries, account reconciliations, related schedules, and reports.  Performs bank account reconciliations, verifying accuracy of recorded transactions; prepares related worksheets and other schedules; prepares daily cash flow analysis.  Perform general ledger period-end closing process.
 Performs duties related to the City's fixed assets program; maintains and updates asset records; tracks additions, deletions, and transfers to departments of fixed assets for all funds; calculates depreciation expense based on asset type.

Project and Grant Subledger Accounting

ACCOUNTANT I - PROPOSED

Page 2 of 5 ends

 Assists in the preparation of reports to monitor grant revenues and expenditures; , capital expenditure projects, and fixed assets.
 Analyze and reconcile projects identified and entitled from local agencies, and state or federal grants.
 Prepare supporting documentation for grant filling.
 Reconcile grant receivables and revenues.
 Prepare and coordinate a single audit or program audit.

Purchasing, Accounts Payable, and Accounts Receivable
 Understand recording of payables, expenses, and payments in Purchasing and Accounts Payable; review PO / invoices to determine proper recording.  Understand the recording of receivables, revenues, and cash receipts in Accounts Receivable; record, review, and balance transactions in Receivables subledger.  Prepare, review, balance, and report receivables and revenues.

Payroll Accounting
 Act as a backup for Payroll Administrator.
 Understand recording of payroll transactions and adjustments in the payroll subledger and general ledger.
 Prepare, review, analyze, and reconcile payroll-related accounts to the general ledger.  Perform and review all payroll journal entries such as payroll costing, vacation and sick accruals, and payroll cash fund transfers.
 Perform reconciliations of various reports and accounts.  Prepare annual State Controllers Report for payroll and other reporting for internal/external use.
 Identify and assist with testing of payroll automation opportunities and any payroll system updates.

Debt, Investments and Real Estate
 Record new debt; maintain, reconcile, balance and analyze debt accounts; reconcile and maintain capital expenditures and construction fund availability.  Maintain, reconcile, balance and analyze bank accounts, cash ledgers, treasury ledgers and investment ledgers.
 Reviews bank activity daily and delivers related reports of liquidity to supervisors.  Prepare and record the fair market value of investments.  Calculate and record investment interest accrual and investment receipts.  Record, maintain, reconcile, balance and analyze real estate transactions, prepare reports and calculate rate of return.

Budget
 Maintain, reconcile, balance, and analyze revenues and expenses.  Generate various reports for internal customers and outside agencies.  Assist in preparing annual budget.
 Provides advice and technical assistance regarding the budget; participates in internal department reviews on proposed budgets and identifies possible alternatives; generates budget worksheets.

ACCOUNTANT I - PROPOSED

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 Consolidates department budgets into City-wide budget document.  Periodically monitors the budget by reviewing reports and accounting records to determine if allocated funds have been spent as specified; makes appropriate recommendations if deviations appear between approved budget and actual performance.

Year-End Processing and Financial Reporting
 Assist with year-end processing of relevant accounting functions including preparing lead and audit schedules for the annual external audit.
 Assist with annual depreciation of fixed assets.
 Assist in preparation of ACFR's introductory section, notes to the basic financial statements, basic financial statements, and statistical section.  Prepare, with appropriate oversight, various annul reports for end of year filing.

General Duties
 Assists in documenting and implementing new accounting policies and procedures.  Assists in monitoring budgets for various City departments and projects; determines if funds are available and expenditures are properly classified; researches and analyzes transactions to resolve budget problems; assists in annual budget preparation.  Assists department personnel with proper expenditure coding, document preparation and other accounting related activities.
 Interact with co-workers at all levels in the organization in a collaborative and customer service-oriented manner.
 Identify issues, find solutions, and make recommendations for improvement.  Work closely with various departments to solve issues and provide recommendations.  Formulate, establish and maintain processes and procedures to improve internal controls.  Reviews bank activity daily and delivers related reports of liquidity to supervisors.  Serve as back to other Accountants, Sr. Accountant, and Accounting Technicians.  Perform special projects and assignments.
 Maintain prompt and regular attendance.
 Performs all related duties and responsibilities as assigned.

TYPICAL QUALIFICATIONS
This is an entry level position. Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for an Accountant. A typical way of obtaining the required qualifications is to possess the equivalent of:

Required Knowledge of:

1. Considerable knowledge of the pPrinciples and practices of municipal administration, governmental accounting, auditing, budgeting, purchasing, payroll, cashiering, investments, accounts receivable, accounts payable, business license; computer applications in administrative functions; .

2. Ppertinent Federal, State and local laws, codes and regulations pertaining to public finance and accounting.

3. ; pPrinciples of research, statistical analysis and report preparation.

4. ; general General office procedures; operation and care of general purpose computer equipment.

5. ; working knowledge of City finance policies and procedures;.

ACCOUNTANT I - PROPOSED

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6. pPrinciples and practices of supervision, training and performance evaluation; .

7. eEconomic/business cycles; .

8. kKnowledge of Microsoft Excel (including pivot tables), Word and PowerPoint.

Ability to:

1. Plan, organize, manage and coordinate assigned work.

2. Analyze and make sound recommendations on accounting and financial issues, data and operations.

3. Understand federal, state and local policy, law, regulations and court decisions regulating the City's financial accounting, reporting and record keeping.

4. Understand and implement sound financial and accounting procedures and controls.

5. Communicate clearly and effectively, orally and in writing.

6. Define issues, analyze problems, evaluate alternatives.

7. Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.

8. Exercise sound, independent judgment within general policy guidelines.

9. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.

10. Establish and maintain effective working relationships with staff, representatives of other agencies, the public and others encountered in the course of work.

MINIMUM QUALIFICATIONS
Education, Training, and Experience
A Bachelor's Degreebachelor’s degree from an accredited college or university with a major in Accounting or related field is required.; CPA highly desirable.

Experience
Two One (1) years of increasingly responsible experience in accounting or a related field.

Municipal experience desirable.

Minimum Requirements:

Bachelor's Degree in accounting preferred with at least (3) years of increasingly responsible experience in accounting or bookkeeping. Municipal experience desirable.

ACCOUNTANT I - PROPOSED

Page 5 of 5 ends

disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

ATTACHMENT NO. 3A
RESOLUTION NO. 2023-84

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE

REMOVAL OF THE ACCOUNTANT CLASSIFICATION

AND THE ESTABLISHMENT OF THE ACCOUNTANT I

CLASSIFICATION

THE CITY COUNCIL OF THE CITY OF WEST COVINA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, the Human Resources Department, as needed, reviews class specifications and/or pay grades to ensure position specifications and compensation are in alignment with current demands and comparable with similar classifications within the public sector labor market; and
WHEREAS, the Human Resources Department reviewed the job classifications within the Accounting Series and determined updates are needed; and WHEREAS, the Human Resources Department has proposed to remove the Accountant classification and establish the Accountant I classification; and WHEREAS, on October 11, 2023, the Human Resources Commission reviewed and approved the class specifications for the Accountant I classification, attached hereto as Exhibit A and incorporated herein; and
WHEREAS, the City Council desires to approval the removal of the Accountant classification and the establishment of the Accountant I classification; and WHEREAS, the City Council also desires to approve the class specifications and salary grade for the Accounting Technician I classification.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Council hereby approves the removal of the Accountant classification and the establishment of the Accountant I classification.

SECTION 2. The City Council hereby approves the class specifications for the Accountant I classification attached hereto as Exhibit A.

SECTION 3. The City Council hereby approves the following salary grade for the Accountant I classification:

CLASSIFICATION MONTHLY PAY RANGE
STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Accountant I $4,955 $6,689
SECTION 4. The Full-Time Salary Schedule and Schedule of Positions shall be amended to reflect the removal of the Accountant classification and the addition of the Accountant I classification as set forth herein.

SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 7th day of November, 2023.

Rosario Diaz
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-84 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 7th day of November, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

EXHIBIT A

CLASS SPECIFICATIONS

ACCOUNTANT I
ATTACHMENT NO. 3B

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: ACCOUNTANT I
Bargaining Unit: CONFIDENTIAL
Class Code: ACCT I
Salary Grade: CE160
Salary: $59,460.00 - $80,268.00 Annually
FLSA: EXEMPT
Date Updated:

General Ledger
 Reviews financial transactions and prepares journal entries and adjustments to the general and subsidiary accounting ledgers; assists in closing the City's financial records at the end of the accounting period; prepares a variety of related reports.  Prepares work papers, financial statements and various reports for audits by Federal, State and other outside agencies as well as for internal accounting; and performs comprehensive financial activity studies as assigned.
 Posts, balances and reconciles subsidiary accounts; prepares related journal entries, account reconciliations, related schedules, and reports.  Performs bank account reconciliations, verifying accuracy of recorded transactions; prepares related worksheets and other schedules; prepares daily cash flow analysis.  Perform general ledger period-end closing process.
 Performs duties related to the City's fixed assets program; maintains and updates asset records; tracks additions, deletions, and transfers to departments of fixed assets for all funds; calculates depreciation expense based on asset type.

Project and Grant Subledger Accounting

ACCOUNTANT I

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 Assists in the preparation of reports to monitor grant revenues and expenditures, capital expenditure projects, and fixed assets.
 Analyze and reconcile projects identified and entitled from local agencies, and state or federal grants.
 Prepare supporting documentation for grant filling.
 Reconcile grant receivables and revenues.
 Prepare and coordinate a single audit or program audit.

ACCOUNTANT I

Page 3 of 4 ends

TYPICAL QUALIFICATIONS
This is an entry level position. Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for an Accountant. A typical way of obtaining the required qualifications is to possess the equivalent of:

Knowledge of:

1. Principles and practices of municipal administration, governmental accounting, auditing, budgeting, purchasing, payroll, cashiering, investments, accounts receivable, accounts payable, business license; computer applications in administrative functions.

2. Pertinent Federal, State and local laws, codes and regulations pertaining to public finance and accounting.

3. Principles of research, statistical analysis and report preparation.

4. General office procedures; operation and care of general purpose computer equipment.

5. City finance policies and procedures.

6. Principles and practices of supervision, training and performance evaluation.

7. Economic/business cycles.

ACCOUNTANT I

Page 4 of 4 ends

8. Knowledge of Microsoft Excel (including pivot tables), Word and PowerPoint.

Ability to:

1. Plan, organize, manage and coordinate assigned work.

2. Analyze and make sound recommendations on accounting and financial issues, data and operations.

3. Understand federal, state and local policy, law, regulations and court decisions regulating the City's financial accounting, reporting and record keeping.

4. Understand and implement sound financial and accounting procedures and controls.

5. Communicate clearly and effectively, orally and in writing.

6. Define issues, analyze problems, evaluate alternatives.

7. Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.

8. Exercise sound, independent judgment within general policy guidelines.

9. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.

10. Establish and maintain effective working relationships with staff, representatives of other agencies, the public and others encountered in the course of work.

MINIMUM QUALIFICATIONS
Education, Training, and Experience
A bachelor’s degree from an accredited college or university with a major in Accounting or related field is required.

One (1) year of increasingly responsible experience in accounting or a related field.

Municipal experience desirable.

ATTACHMENT NO. 4

PROPOSED

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: ACCOUNTANT II
Bargaining Unit: CONFIDENTIAL
Class Code: ACCT II
Salary Grade: CE160CEXXX
Salary: $64,217.00 - $86,689.00 $59,460.00 - $80,268.00 Annually FLSA: EXEMPT
Date Updated:

Performs the more complex and difficult duties of the classification and/or acts in a lead capacity over Accountants and Accounting Technicians.

General Ledger
 Reviews financial transactions and prepares journal entries and adjustments to the general and subsidiary accounting ledgers; assists in closing the City's financial records at the end of the accounting period; prepares a variety of related reports.  Prepares work papers, financial statements and various reports for audits by Federal, State and other outside agencies as well as for internal accounting; and performs comprehensive financial activity studies as assigned.
 Posts, balances and reconciles subsidiary accounts; prepares related journal entries, account reconciliations, related schedules, and reports.  Performs bank account reconciliations, verifying accuracy of recorded transactions; prepares related worksheets and other schedules; prepares daily cash flow analysis.  Perform general ledger period-end closing process.
 Performs duties related to the City's fixed assets program; maintains and updates asset records; tracks additions, deletions, and transfers to departments of fixed assets for all funds; calculates depreciation expense based on asset type.

ACCOUNTANT II - PROPOSED

Page 2 of 4 ends

Project and Grant Subledger Accounting
 Assists in the preparation of reports to monitor grant revenues and expenditures, capital expenditure projects, and fixed assets.
 Analyze and reconcile projects identified and entitled from local agencies, and state or federal grants.
 Prepare supporting documentation for grant filling.
 Reconcile grant receivables and revenues.
 Prepare and coordinate a single audit or program audit.

Budget
 Maintain, reconcile, balance, and analyze revenues and expenses.  Generate various reports for internal customers and outside agencies.  Assist in preparing annual budget.

ACCOUNTANT II - PROPOSED

Page 3 of 4 ends

 Provides advice and technical assistance regarding the budget; participates in internal department reviews on proposed budgets and identifies possible alternatives; generates budget worksheets.
 Consolidates department budgets into City-wide budget document.  Periodically monitors the budget by reviewing reports and accounting records to determine if allocated funds have been spent as specified; makes appropriate recommendations if deviations appear between approved budget and actual performance.

TYPICAL QUALIFICATIONS
This is an entry level position. Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for an Accountant. A typical way of obtaining the required qualifications is to possess the equivalent of:

Knowledge of:

2. Pertinent Federal, State and local laws, codes and regulations pertaining to public finance and accounting.

3. Principles of research, statistical analysis and report preparation.

4. General office procedures; operation and care of general purpose computer equipment.

ACCOUNTANT II - PROPOSED

Page 4 of 4 ends

5. City finance policies and procedures.

6. Principles and practices of supervision, training and performance evaluation.

7. Economic/business cycles.

8. Knowledge of Microsoft Excel (including pivot tables), Word and PowerPoint.

Ability to:

1. Plan, organize, manage and coordinate assigned work.

2. Analyze and make sound recommendations on accounting and financial issues, data and operations.

3. Understand federal, state and local policy, law, regulations and court decisions regulating the City's financial accounting, reporting and record keeping.

4. Understand and implement sound financial and accounting procedures and controls.

5. Communicate clearly and effectively, orally and in writing.

6. Define issues, analyze problems, evaluate alternatives.

7. Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.

8. Exercise sound, independent judgment within general policy guidelines.

9. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.

10. Establish and maintain effective working relationships with staff, representatives of other agencies, the public and others encountered in the course of work.

MINIMUM QUALIFICATIONS
Education, Training, and Experience
A bachelor’s degree from an accredited college or university with a major in Accounting or related field is required.

One Three (3) years of increasingly responsible experience in accounting or a related field.

Municipal experience desirable.

ATTACHMENT NO. 4A
RESOLUTION NO. 2023-85

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE

ESTABLISHMENT OF THE ACCOUNTANT II

CLASSIFICATION

THE CITY COUNCIL OF THE CITY OF WEST COVINA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, the Human Resources Department, as needed, reviews class specifications and/or pay grades to ensure position specifications and compensation are in alignment with current demands and comparable with similar classifications within the public sector labor market; and
WHEREAS, the Human Resources Department reviewed the job classifications within the Accounting Series and determined updates are needed; and WHEREAS, the Human Resources Department has proposed to establish the Accountant II classification; and
WHEREAS, on October 11, 2023, the Human Resources Commission reviewed and approved the class specifications for the Accountant II classification, attached hereto as Exhibit A and incorporated herein; and
WHEREAS, the City Council desires to approve the establishment of the Accountant II classification; and
WHEREAS, the City Council also desires to approve the class specifications and salary grade for the Accountant II classification.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Council hereby approves the establishment of the Accountant II classification.

SECTION 2. The City Council hereby approves the class specifications for the Accountant II classification attached hereto as Exhibit A.

SECTION 3. The City Council hereby approves the following salary grade for the Accountant II classification:

CLASSIFICATION MONTHLY PAY RANGE
STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Accountant II $5,351 $7,224
SECTION 4. The Full-Time Salary Schedule and Schedule of Positions shall be amended to reflect the addition of the Accountant II classification as set forth herein.

SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 7th day of November, 2023.

Rosario Diaz
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-85 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 7th day of November, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

EXHIBIT A

CLASS SPECIFICATIONS

ACCOUNTANT II
ATTACHMENT NO. 4B

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: ACCOUNTANT II
Bargaining Unit: CONFIDENTIAL
Class Code: ACCT II
Salary Grade: CEXXX
Salary: $64,217.00 - $86,689.00 Annually
FLSA: EXEMPT
Date Updated:

Performs the more complex and difficult duties of the classification and/or acts in a lead capacity over Accountants and Accounting Technicians.

General Ledger
 Reviews financial transactions and prepares journal entries and adjustments to the general and subsidiary accounting ledgers; assists in closing the City's financial records at the end of the accounting period; prepares a variety of related reports.  Prepares work papers, financial statements and various reports for audits by Federal, State and other outside agencies as well as for internal accounting; and performs comprehensive financial activity studies as assigned.
 Posts, balances and reconciles subsidiary accounts; prepares related journal entries, account reconciliations, related schedules, and reports.  Performs bank account reconciliations, verifying accuracy of recorded transactions; prepares related worksheets and other schedules; prepares daily cash flow analysis.  Perform general ledger period-end closing process.
 Performs duties related to the City's fixed assets program; maintains and updates asset records; tracks additions, deletions, and transfers to departments of fixed assets for all funds; calculates depreciation expense based on asset type.

Project and Grant Subledger Accounting

ACCOUNTANT II

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ACCOUNTANT II

Page 3 of 4 ends

TYPICAL QUALIFICATIONS
Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for an Accountant. A typical way of obtaining the required qualifications is to possess the equivalent of:

Knowledge of:

2. Pertinent Federal, State and local laws, codes and regulations pertaining to public finance and accounting.

3. Principles of research, statistical analysis and report preparation.

4. General office procedures; operation and care of general purpose computer equipment.

5. City finance policies and procedures.

6. Principles and practices of supervision, training and performance evaluation.

7. Economic/business cycles.

ACCOUNTANT II

Page 4 of 4 ends

8. Knowledge of Microsoft Excel (including pivot tables), Word and PowerPoint.

Ability to:

1. Plan, organize, manage and coordinate assigned work.

2. Analyze and make sound recommendations on accounting and financial issues, data and operations.

3. Understand federal, state and local policy, law, regulations and court decisions regulating the City's financial accounting, reporting and record keeping.

4. Understand and implement sound financial and accounting procedures and controls.

5. Communicate clearly and effectively, orally and in writing.

6. Define issues, analyze problems, evaluate alternatives.

7. Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.

8. Exercise sound, independent judgment within general policy guidelines.

9. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.

10. Establish and maintain effective working relationships with staff, representatives of other agencies, the public and others encountered in the course of work.

MINIMUM QUALIFICATIONS
Education, Training, and Experience
A bachelor’s degree from an accredited college or university with a major in Accounting or related field is required.

Three (3) years of increasingly responsible experience in accounting or a related field.

Municipal experience desirable.

ATTACHMENT NO. 5

PROPOSED

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: SENIOR ACCOUNTANT
Bargaining Unit: CONFIDENTIAL
Class Code: SEN ACCT
Salary Grade: CE170
Salary: $74,328.00 - $100,344.00 Annually
FLSA: EXEMPT
Date Updated:

JOB SUMMARY
Under general direction, performs advanced professional-level accounting duties including general accounting, cashiering, payroll, accounts payable, and accounts receivable; assists in the planning, development and control of the City's accounting system; prepares journal entries and adjustments to the general ledger; assists with the City's budgeting and financial forecasting; assists with the preparation of the City's annual financial and statistical statements in accordance with Generally Accepted Accounting Principles (GAAP) and governmental accounting standards; assists in the internal auditing of City funds and accounts; trains, monitors, and helps supervise lower level accounting staff; provides direct support to the Accounting Manager, Assistant Finance Director, and Finance Director; and performs other related duties as assigned.

ESSENTIAL FUNCTIONS
Under general direction and with minimal assistance, incumbents in this position classification must ably perform the following functions:

1. Performs professional-level accounting, budgetary analysis, statistical analysis and research in a variety of financial areas as needed; prepares a variety of detailed complex accounting, statistical, and/or narrative financial statements or reports requiring analysis and interpretation of source data; does analysis of fiscal transactions to ensure conformity and compliance with GAAP, City/Agency codes and ordinances, and state and federal requirements.

2. Performs and/or coordinates internal and external audits including the auditing of payroll, accounts payable, accounts receivable, billings, and revenue collections of the Finance Department; prepares records for the annual audit; helps supervise the annual audit; assists auditors in the review of the financial operations; examines, analyzes and verifies audit documents to ensure adherence to established internal controls and accepted professional standards.

3. Performs complex duties related to the City's fixed assets program; maintains and updates fixed asset records; tracks additions, deletions, and transfers to departments of fixed assets for all funds; calculates depreciation expense based on asset type.

4. Performs complex reconciliations for payroll, general liability, workers' compensation, general checking accounts, and payroll checking accounts; verifies accuracy of recorded transactions; prepares related worksheets and other schedules.

5. Assists in monitoring budgets for various City departments and projects; determines if funds are available and expenditures are properly classified; researches and analyzes transactions to resolve budget problems; assists in annual budget preparation.

SENIOR ACCOUNTANT - PROPOSED

Page 2 of 4 ends

6. Maintains the chart of accounts; provides liaison to City departments regarding the status of accounts and related matters; reviews expenditures and encumbrances for accuracy and conformance to budget; provides analysis of available funds at management request; may prepare fund balance projections and reviews with operating departments.

7. Assists departments with proper expenditure and revenue coding, document preparation and other accounting related activities.

8. Prepares work papers, financial statements and various reports for audits by Federal, State and other outside agencies as well as for internal accounting; assists in annual budget preparation; performs comprehensive financial activity studies as assigned.

9. Assists in the selection, training, instruction and review of assigned staff; develops and implements accounting systems, controls and reporting procedures; reviews automated data processing systems and computerized financial systems; provides support and training on current financial software to City departments.

10. Recommends department and citywide financial goals and objectives; implements policies and procedures; assists City departments and employees on accounting system management issues; provides professional advice and recommendations on accounting pronouncements, standards, policies and procedures; attends professional group meetings to stay current with new trends and innovations in the accounting field.

11. Establishes positive working relationships with representatives of community organizations, state/ local agencies and associations, City management and staff, and the public.

12. Serves as Acting Accounting Manager or Assistant Finance Director as assigned.

13. Perform related duties as needed.

TYPICAL QUALIFICATIONS
Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for senior accounting position. A typical way of obtaining the required qualifications is to possess the equivalent of:

Required Knowledge of:

1. Incumbents in this position classification must have knowledge of: (a) the principles and practices of municipal administration, governmental accounting, auditing, budgeting, purchasing, payroll, cashiering, investments, accounts receivable, accounts payable, business license, and applicable computer applications for administrative functions; .

2. (b) pPertinent Federal, State and local laws, codes and regulations pertaining to public finance and accounting; .

3. (c) pPrinciples of research, statistical analysis and report preparation; .

4. (d) gGeneral office procedures; .

5. (e) oOperation and care of general purpose computer equipment; .

6. (f) wWorking knowledge of City policies and procedures; .

7. (g) pPrinciples and practices of supervision, training and performance evaluation; .

8. (h) eEconomic and business cycles; .

1.9. Kand (i) knowledge of Microsoft Excel (including pivot tables), Word and PowerPoint.

Required Ability to:ies

1. Incumbents in this position classification must maintain and effectively exhibit the ability to: (a) eEffectively monitor and train junior-level department personnel; .

SENIOR ACCOUNTANT - PROPOSED

Page 3 of 4 ends

2. (b) aAssist in the supervision and evaluation of junior-level department personnel; .

3. (c) dDevelop and maintain positive working relationships; .

4. (d) cCommunicate effectively both orally and in writing; .

5. (e) fFacilitate quality customer service; .

6. E(f) effectively resolve conflicts; .

7. (g) aAnticipate changing circumstances and operational needs;

8. (h) make Make critical decisions;

9. Pand (i) provide effective assistance and recommendations to the Accounting Manager and Department Head.

Ability to:

1. Plan, organize, manage and coordinate the work of staff engaged in preparing and maintaining City-wide financial records and reports.

2. Analyze and make sound recommendations on complex accounting and financial issues, data and operations.

3. Understand, interpret, explain and apply federal, state and local policy, law, regulations and court decisions regulating the City's financial accounting, reporting and record keeping.

4. Develop and implement sound financial and accounting procedures and controls.

5. Communicate clearly and effectively, orally and in writing.

6. Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.

7. Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.

8. Exercise sound, expert independent judgment within general policy guidelines.

9. Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.

10. Establish and maintain effective working relationships with the City Manager, Mayor and Council Members, department heads and managers, staff, representatives of other agencies, the public and others encountered in the course of work.

MINIMUM QUALIFICATIONS
Education, Training, and Experience
Must have aA bachelor's degree from an accredited college or university with a major in accounting, finance, business, public administration, or related field is required..

Master's degree is highly desirable.

Must have aA minimum of three (3) years of progressively responsible experience in professional accounting, preferably governmental accounting experience.

Education
Must have a bachelor's degree from an accredited college or university with a major in accounting, finance, business, public administration, or related field. Master's degree is highly desirable.

Licenses and Certifications
Certified Public Accountant (CPA) designation, Certified Public Finance Officers (CPFO), or other accreditation in a related field is license is highly desirable.

SENIOR ACCOUNTANT - PROPOSED

Page 4 of 4 ends

ATTACHMENT NO. 5A
RESOLUTION NO. 2023-86

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE REPEAL

AND REPLACEMENT OF THE SENIOR ACCOUNTANT

CLASSIFICATION SPECIFICATIONS

THE CITY COUNCIL OF THE CITY OF WEST COVINA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, the Human Resources Department, as needed, reviews class specifications and/or pay grades to ensure position specifications and compensation are in alignment with current demands and comparable with similar classifications within the public sector labor market; and
WHEREAS, the Human Resources Department reviewed the job classifications within the Accounting Series and determined updates are needed; and WHEREAS, the Human Resources Department has proposed revisions to the specifications for the Senior Accountant classification; and WHEREAS, on October 11, 2023, the Human Resources Commission reviewed and approved the repeal of the existing class specifications for the Senior Accountant classification and replacement of said specifications with the revised specifications set forth in Exhibit A, attached hereto and incorporated herein; and WHEREAS, the City Council desires to approve the repeal and replacement of the Senior Accountant class specifications.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Council hereby approves the repeal of the existing class specifications for the Senior Accountant classification.

SECTION 2. The City Council hereby approves replacing the repealed specifications with the specifications attached hereto as Exhibit A.

SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 7th day of November, 2023.

Rosario Diaz
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-86 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 7th day of November, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

EXHIBIT A

CLASS SPECIFICATIONS

SENIOR ACCOUNTANT
ATTACHMENT NO. 5B

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: SENIOR ACCOUNTANT
Bargaining Unit: CONFIDENTIAL
Class Code: SEN ACCT
Salary Grade: CE170
Salary: $74,328.00 - $100,344.00 Annually
FLSA: EXEMPT
Date Updated:

ESSENTIAL FUNCTIONS
Under general direction and with minimal assistance, incumbents in this position classification must ably perform the following functions:

6. Maintains the chart of accounts; provides liaison to City departments regarding the status of accounts and related matters; reviews expenditures and encumbrances for accuracy

SENIOR ACCOUNTANT

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and conformance to budget; provides analysis of available funds at management request; may prepare fund balance projections and reviews with operating departments.

7. Assists departments with proper expenditure and revenue coding, document preparation and other accounting related activities.

11. Establishes positive working relationships with representatives of community organizations, state/ local agencies and associations, City management and staff, and the public.

12. Serves as Acting Accounting Manager or Assistant Finance Director as assigned.

13. Perform related duties as needed.

Knowledge of:

1. the principles and practices of municipal administration, governmental accounting, auditing, budgeting, purchasing, payroll, cashiering, investments, accounts receivable, accounts payable, business license, and applicable computer applications for administrative functions.

2. Pertinent Federal, State and local laws, codes and regulations pertaining to public finance and accounting.

3. Principles of research, statistical analysis and report preparation.

4. General office procedures.

5. Operation and care of general purpose computer equipment.

6. Working knowledge of City policies and procedures.

7. Principles and practices of supervision, training and performance evaluation.

8. Economic and business cycles.

9. Knowledge of Microsoft Excel (including pivot tables), Word and PowerPoint.

Ability to:

1. Effectively monitor and train junior-level department personnel.

2. Assist in the supervision and evaluation of junior-level department personnel.

3. Develop and maintain positive working relationships.

4. Communicate effectively both orally and in writing.

5. Facilitate quality customer service.

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6. Effectively resolve conflicts.

7. Anticipate changing circumstances and operational needs

8. Make critical decisions

9. Provide effective assistance and recommendations to the Accounting Manager and Department Head.