Agenda packet, regular meeting — West Covina City Council, December 19, 2023 (part 1 of 2)

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
DECEMBER 19, 2023, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Brian Calderón Tabatabai
Mayor Pro Tem Tony Wu
Councilwoman Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
Please turn off all cell phones and other electronic devices prior to entering the Council Chambers

AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk’s Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours.

NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary.

PUBLIC COMMENTS

ADDRESSING THE CITY COUNCIL
(Per WCMC 2-48, Ordinance No. 2150)
Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk.

Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to five (5) minutes per speaker.

Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded.

Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.

RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda.

AGENDA
AGENDA

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY

TUESDAY DECEMBER 19, 2023, 7:00 PM

REGULAR MEETING

INVOCATION
Led by Pastor Samuel Matrinez from Amazing Love Ministries

PLEDGE OF ALLEGIANCE
Led by Mayor Brian Calderón Tabatabai

ROLL CALL

REPORTING OUT FROM CLOSED SESSION

PRESENTATIONS
Certificate recognizing Brian Gutierrez for the Centennial Toy Drive Presentation on Traffic Safety presented by West Covina Police Department Presentation on the Rent Relief Program by the Department of Consumer & Business Affairs ORAL COMMUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.

CITY MANAGER'S REPORT
City Manager's report on current City projects.

CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action.

APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE DECEMBER 5, 2023, CITY

COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE DECEMBER 5, 2023, CITY COUNCIL/SUCCESSOR AGENCY REGULAR CLOSED SESSION MEETING MINUTES.

That the Council approve the December 5, 2023, City Council/Successor Agency Regular Session Meeting Minutes and the December 5, 2023, City Council/Successor Agency Regular Closed Session Meeting Minutes.

ORDINANCES FOR ADOPTION - Procedural Waiver. Waive full reading of each ordinance on the agenda and authorize the approval of each ordinance by title only. 2) CONSIDERATION OF ADOPTION OF ORDINANCE NO. 2518 RELATING TO CITY COUNCIL

COMPENSATION
It is recommended that the City Council adopt the following ordinance:

It is recommended that the City Council adopt the following ordinance:

ORDINANCE NO. 2518 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 2-23 OF THE WEST COVINA

MUNICIPAL CODE RELATING TO CITY COUNCIL COMPENSATION

CITY MANAGER'S OFFICE
3) CONSIDERATION OF CANCELATION OF THE CANCELATION OF VARIOUS COUNCIL

MEETINGS
It is recommended that the City Council cancel the following City Council Meetings:

January 2, 2024
August 6, 2024 (National Night Out)
November 5, 2024 (Election Night)
4) CONSIDERATION OF REVISIONS TO SALARY AND BENEFITS SCHEDULE FOR CITY

DEPARTMENT HEADS
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. 2023-113 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING THE REVISED SALARY AND

BENEFITS SCHEDULE FOR NON-REPRESENTED CITY DEPARTMENT HEADS

FINANCE DEPARTMENT
5) CONSIDERATION OF APPROVAL AND TRANSMITTAL OF AN ADMINISTRATIVE BUDGET AND A RECOGNIZED OBLIGATION PAYMENT SCHEDULE (“ROPS”) FOR THE PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2025 FOR THE SUCCESSOR AGENCY TO THE

FORMER WEST COVINA REDEVELOPMENT AGENCY
It is recommended that the City Council, acting as the Successor Agency to the former West Covina Redevelopment Agency, adopt the following resolution:

RESOLUTION NO. 2023-110 – A RESOLUTION OF THE SUCCESSOR AGENCY TO

THE FORMER WEST COVINA REDEVELOPMENT AGENCY APPROVING AND

AUTHORIZING THE TRANSMITTAL OF AN ADMINISTRATIVE BUDGET AND A RECOGNIZED OBLIGATION PAYMENT SCHEDULE (“ROPS”) FOR THE PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2025
6) CONSIDERATION OF THE FIRST QUARTER FINANCIAL REPORT AND BUDGET AMENDMENT FOR FISCAL YEAR 2023-24
It is recommended that the City Council take the following actions:

1. Receive and file the First Quarter Financial Report for Fiscal Year 2023-24; and

2. Adopt the following resolution:

RESOLUTION NO. 2023-104 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2023 AND ENDING JUNE 30, 2024 (FIRST

QUARTER FINANCIAL REPORT)
7) CONSIDERATION OF INCREASE IN HOURLY RATES FOR LIMITED SERVICES PAY

SCHEDULE TO REFLECT INCREASE IN STATE HOURLY MINIMUM WAGE EFFECTIVE JANUARY 1, 2024
It is recommended that the City Council:

Approve wage adjustments to limited services positions to bring them into compliance with the State’s minimum wage requirement effective January 1, 2024; and

1. 2. Adopt the following Resolution:

RESOLUTION NO. 2023-111 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, ADJUSTING THE HOURLY PAY RATES OF

CLASSIFICATIONS WITHIN THE LIMITED SERVICES PAY SCHEDULE AND REPEALING RESOLUTION NO. 2023-63

HUMAN RESOURCES/RISK MANAGEMENT
8) CONSIDERATION OF JOB DESCRIPTIONS FOR CITYWIDE REORGANIZATION It is recommended that the City Council adopt the following resolutions:

RESOLUTION NO. 2023-96 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING THE REPEAL AND REPLACEMENT OF THE FINANCE DIRECTOR CLASSIFICATION SPECIFICATIONS;
RESOLUTION NO. 2023-97 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING THE REPEAL AND REPLACEMENT OF THE CODE ENFORCEMENT DIRECTOR CLASSIFICATION SPECIFICATIONS; RESOLUTION NO. 2023-98 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING THE ESTABLISHMENT OF THE DEPUTY COMMUNITY DEVELOPMENT DIRECTOR CLASSIFICATION;
RESOLUTION NO. 2023-99 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING THE ESTABLISHMENT OF THE DEPUTY COMMUNITY SERVICES DIRECTOR CLASSIFICATION;
RESOLUTION NO. 2023-100 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING THE REMOVAL OF THE DEPUTY

DIRECTOR OF PUBLIC SERVICES CLASSIFICATION AND THE ESTABLISHMENT OF THE DEPUTY PUBLIC WORKS DIRECTOR CLASSIFICATION;
RESOLUTION NO. 2023-101 - RESOLUTION NO. 2023-101 - A RESOLUTION OF THE

CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE

REMOVAL OF THE PUBLIC SERVICES SUPERINTENDENT CLASSIFICATION AND

THE ESTABLISHMENT OF THE PUBLIC WORKS SUPERINTENDENT
CLASSIFICATION;
RESOLUTION NO. 2023-102 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING THE ESTABLISHMENT OF THE PROJECT MANAGER CLASSIFICATION; and
RESOLUTION NO. 2023-103 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING THE REPEAL AND REPLACEMENT OF THE PUBLIC WORKS DIRECTOR CLASSIFICATION SPECIFICATIONS.

END OF CONSENT CALENDAR

DEPARTMENTAL REGULAR MATTERS

COMMUNITY DEVELOPMENT
9) 2023 PAVEMENT MANAGEMENT PROGRAM UPDATE
It is recommended that the City Council receive and file the report.

MAYOR/COUNCILMEMBERS REPORTS
AB 1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.)

CITY COUNCIL COMMENTS

ADJOURNMENT
Next Tentative City Council Meeting
Regular Meeting January 16, 2024 7:00 PM

RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:

Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.

Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. a.
b. The city council may establish a limit on the duration of oral communications.

All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. c.

The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.
d.

Sec. 2-50. Decorum--Required.

While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. a.

Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting.

For the purposes of this code, “willfully disrupt” includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law:
a. Addressing the Mayor and City Council without first being recognized. b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. c. Repetitiously addressing the same subject.
d. Failing to relinquish the podium when directed to do so.

From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member. e.

As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section. f.
b.

If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional.

Sec. 2-52. Persons authorized to be within council area.

No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council.

The following are excerpts from the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.

AGENDA ITEM NO. 1

COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE DECEMBER 5, 2023, CITY COUNCIL/SUCCESSOR AGENCY REGULAR CLOSED SESSION MEETING MINUTES.

RECOMMENDATION:

DISCUSSION:

That the City Council adopt the attached minutes.

Prepared by: Lisa Sherrick; Assistant City Clerk
Attachments
Attachment No. 1 - 12/5/2023 Closed Session Minutes Draft Attachment No. 2 - 12/5/2023 Regular Session Minutes Draft CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness ATTACHMENT NO. 1

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
DECEMBER 5, 2023, 6:00 PM

REGULAR MEETING - CLOSED SESSION
MANAGEMENT RESOURCE CENTER 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Brian Calderón Tabatabai
Mayor Pro Tem Tony Wu
Councilwoman Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz

MINUTES

CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Calderón Tabatabai on Tuesday, December 5, 2023, at 6:00 p.m., in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.

ROLL CALL
Council Members

Present: Council Members Rosario Diaz, Ollie Cantos, Letty Lopez Viado, Mayor Pro Tem Wu, Mayor Brian Calderón Tabatabai

Absent: None
ATTACHMENT NO. 1
City Staff: Paulina Morales, Acting City Manager, Thomas Duarte, City Attorney, Roxanne Lerma, Assistant City Manager, Stephanie Sikkema, Finance Director and Interim Human Resources and Risk Management Director, Melissa Ballard, City Attorney, and Gary Kranker, City Attorney.

PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government Code § 54956.9(d)(1)

1. New Cingular Wireless PCS, LLC v. City of West Covina (U.S. District Court 2:22-cv-01642 MEMF-(JCx)

2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Pursuant to Government Code § 54956.9(d)(2)Number of Cases: One (1)

3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government Code § 54956.8

1.Property: City Property adjacent to Plaza West Covina APN: 8474-003-940 Agency Negotiator: Morales, Duarte
Negotiating Parties: WC 1984 LLC
Under Negotiation: Price and Terms of Purchase

4. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Morales, Duarte
Employee Organizations
• Confidential Employees
• Maintenance & Crafts Employees
• Non-Sworn
• W.C. Police Officers’ Association
• W.C. Firefighters’ Management Assoc.
• W.C. Firefighters’ Association, I.A.F.F., Local 3226
• General Employees
• Mid-Management Employees
• W.C. Police Management Association
Unrepresented Employee Group
ATTACHMENT NO. 1
• Department Heads

REPORTING OUT
City Attorney Thomas Duarte reported that no action was taken during the Closed Session Meeting.

ADJOURNMENT
A motion to adjourn the Regular Closed Meeting was made by Mayor Calderón Tabatabai, and the meeting was adjourned at 6:57 p.m. The next regularly scheduled Regular Closed City Council Meeting will be held on Tuesday, December 19, 2023, at 7:00 p.m. in the Management Resource Center 3rd Floor, 1444 West Garvey Avenue South, West Covina, California.

Submitted By:
____________________________
Lisa Sherrick
Assistant City Clerk
__________________________
Brian Calderón Tabatabai
Mayor

ATTACHMENT NO. 2

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
DECEMBER 5, 2023, 7:00 PM

REGULAR MEETING

CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Brian Calderón Tabatabai
Mayor Pro Tem Tony Wu
Councilwoman Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz

MINUTES

INVOCATION
Led by Pastor Kelly DuPee from Faith Community Church

PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tem Wu

ROLL CALL

Present: Council Members Cantos, Diaz, Letty Lopez-Viado, Mayor Pro Tem Wu, Mayor Brian Calderón Tabatabai

REPORTING OUT FROM CLOSED SESSION
ATTACHMENT NO. 2

PRESENTATIONS
• Presentation by Senator Rubio
• Presentation by the County Library
ORAL COMMUNICATIONS - Five (5) minutes per speaker
John Shewmaker
R. Robinson
Roy Esker
William Williams
Jerri Potras
Elsie Messman
Ray Vargas
Midlife Crisis
Mirina Cereceres
Desirae Fuentes
Zoe Fuentes
Remy
Jim Grivich
Steve Bennett
Martha
Black Widow
Spellman

CITY MANAGER'S REPORT
City Manager's report on current City projects.

CONSENT CALENDAR
ACTION: Motion by Mayor Pro Tem Wu, Second by Councilwoman Diaz 5-0 to:

Approve Consent Calendar Items 1-5

APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE NOVEMBER 21, 2023, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES.

Carried 5-0 to: Approve the November 21, 2023, City Council/Successor Agency Regular Session Meeting Minutes. Closed Session for November 21, 2023, was canceled.

COMMUNITY DEVELOPMENT
ATTACHMENT NO. 2
2) CONSIDERATION OF NOTICE OF COMPLETION FOR FY 2022-23 RESIDENTIAL STREETS REHABILITATION PROGRAM - PROJECT NO. 23014

Carried 5-0 to: Take the following actions:

1. Approve a change order increasing the construction budget by $27,379.33 for the FY 2022-23 Residential Streets Rehabilitation Program (Project No. 23014) due to unforeseen asphalt conditions encountered during construction; and

2. Accept the work performed by Vance Corporation for the FY 2022-23 Residential Streets Rehabilitation Program (Project No. 23014) with a final contract amount of $3,430,166.33; and

3. Authorize the recordation of Notice of Completion with the Los Angeles County Recorder and the release of retention funds 35 days thereafter.

4. Adopt the following resolution:

RESOLUTION NO. 2023-109 - A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET
AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2023 AND ENDING JUNE 30, 2024 (FY 22-23 RESIDENTIAL STREETS
REHABILITATION PROGRAM - PROJECT NO. 23014)

FINANCE DEPARTMENT
3) CONSIDERATION OF NEGOTIATED EXCHANGE OF PROPERTY TAX

REVENUES RESULTING FROM ANNEXATION TO COUNTY SANITATION DISTRICT NO. 22

Carried 5-0 to: approve the following resolution:

JOINT RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY

OF LOS ANGELES ACTING IN BEHALF OF LOS ANGELES COUNTY

GENERAL FUND, LOS ANGELES COUNTY LIBRARY, LOS ANGELES

COUNTY FLOOD CONTROL, THE BOARD OF SUPERVISORS OF COUNTY SANITATION DISTRICT NO. 22 OF LOS ANGELES COUNTY, AND THE

GOVERNING BODIES OF CITY OF WEST COVINA AND THREE VALLEYS

MUNICIPAL WATER DISTRICT APPROVING AND ACCEPTING

NEGOTIATED EXCHANGE OF PROPERTY TAX REVENUES RESULTING
FROM ANNEXATION TO COUNTY SANITATION DISTRICT NO. 22
ATTACHMENT NO. 2

POLICE DEPARTMENT
4) CONSIDERATION OF EXPENDITURES OF FISCAL YEAR 2023-24

SUPPLEMENTAL LAW ENFORCEMENT SERVICES ACCOUNT FUNDS

Carried 5-0 to: approve using Fiscal Year (FY) 2023-24 Supplemental Law Enforcement Service Account (SLESA) funds totaling $167,753 for the frontline law enforcement equipment and supply items.

PUBLIC SERVICES
5) CONSIDERATION OF LETTER OF AUTHORIZATION TO AUTHORIZE THE SGVCOG TO SUBMIT A REGIONAL APPLICATION FOR THE SB 1383 LOCAL

ASSISTANCE GRANT PROGRAM AND ACT AS LEAD AGENCY ON BEHALF OF

THE CITY

Carried 5-0 to: authorize the Acting City Manager to execute a Letter of Authorization to allow the San Gabriel Valley Council of Governments (SGVCOG) to apply for the CalRecycle 1383 Local Assistance Grant Program on behalf of the City.

END OF CONSENT CALENDAR

HEARINGS

PUBLIC HEARINGS
6) CONSIDERATION OF ADOPTION OF NEW AND REVISED FEES AND CHARGES

FOR SERVICES PROVIDED BY THE CITY
Public Comments in Favor
Andrew Baeza
Public Comments Neither in Favor nor Opposed
None.

Public Comments in Opposition
Martha
R. Robinson
ACTION: Motion by Mayor Pro Tem Wu, Second by Councilman Cantos Carried 5- 0 to: To conduct a public hearing, and thereafter adopt the following resolution:

ATTACHMENT NO. 2
RESOLUTION NO. 2023-92 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WEST COVINA, CALIFORNIA, ESTABLISHING AND ADOPTING

NEW AND REVISED FEES AND CHARGES FOR SERVICES PROVIDED BY

THE CITY OF WEST COVINA

DEPARTMENTAL REGULAR MATTERS

CITY MANAGER'S OFFICE
7) CONSIDERATION OF COUNCIL AND COMMISSIONER COMPENSATION AND

BENEFITS
ACTION: Motion by Mayor Pro Tem Wu, Second by Councilman Cantos 5-0 to

1. Introduce for first reading the following ordinance:

ORDINANCE NO. 2518 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 2-23 OF THE

WEST COVINA MUNICIPAL CODE RELATING TO CITY COUNCIL

COMPENSATION
ACTION: Motion by Councilwoman Lopez Viado, Second by Mayor Pro Tem Wu 5- 0 to:

2. Adopt the following resolutions:

RESOLUTION NO. 2023-105 - A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF WEST COVINA, CALIFORNIA, REVISING THE SCHEDULE OF

BENEFITS FOR CITY COUNCIL MEMBERS AND REPEALING RESOLUTION NO. 2018-94
RESOLUTION NO. 2023-106 - A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF WEST COVINA, CALIFORNIA, INCREASING STIPENDS FOR CITY COMMISSIONERS AND REPEALING RESOLUTION NO. 2018-85 8) ELECTION OF CITY MEMBER FOR SAN GABRIEL BASIN WATER QUALITY

AUTHORITY BOARD REPRESENTING CITIES WITHOUT PRESCRIPTIVE PUMPING RIGHTS
ACTION: Motion by Councilwoman Lopez Viado Mayor Pro Tem Wu, Second Councilman Cantos by 5-0 to:

ATTACHMENT NO. 2

1. Nominate Valerie Muñoz to represent cities without prescriptive pumping rights on the Board of the San Gabriel Basin Water Quality Authority.

2. Adopt the following resolution casting its votes for the candidate selected:

RESOLUTION NO. 2023-112 - A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF WEST COVINA, CALIFORNIA CASTING ITS VOTES FOR COUNCILMEMBER VALERIE MUÑOZ TO REPRESENT CITIES WITHOUT

PRESCRIPTIVE WATER PUMPING RIGHTS ON THE BOARD OF THE SAN

GABRIEL BASIN WATER QUALITY AUTHORITY

COMMUNITY DEVELOPMENT
9) CONSIDERATION OF STREET SWEEPING PROGRAM OPTIONS
ACTION: Motion by Mayor Pro Tem Wu, Second Councilman Cantos by 5-0 to:

Approve agreement with Nationwide to provide weekly street sweeping within a 4-hour window and providing notice to the residents.

POLICE DEPARTMENT
10) CONSIDERATION OF RESOLUTION NO. 2023-93 APPROVING THE CALPERS EXCEPTION TO THE 180-DAY WAIT PERIOD
ACTION: Motion by Mayor Pro Tem Wu, Second by Councilwoman Lopez Viado 5- 0 to: Adopt the following resolution:

RESOLUTION NO. 2023-93 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WEST COVINA, CALIFORNIA, MAKING THE REQUIRED

CERTIFICATIONS AND APPROVING THE APPOINTMENT OF ANNETTE

CARLOS AS A PART-TIME RETIRED ANNUITANT POLICE RECORDS

SPECIALIST II IN ACCORDANCE WITH CALIFORNIA GOVERNMENT CODE SECTIONS 7522.56 AND 21224

MAYOR/COUNCILMEMBERS REPORTS
• Motion by Mayor Pro Tem Wu and seconded by Councilwoman Lopez-Viado, with no objection, to work with Black Widow, and the family and place a plaque (for the three fatalities) at the intersection Westport Street and Amar Road and have Transtech analyze this intersection.
• Motion by Councilman Cantos and second by Mayor Pro Tem Wu, with no objection, to set a procedure when reaching out to families during a tragic event.

ATTACHMENT NO. 2
• Motion by Mayor Calderón Tabatabai second by Councilman Cantos, with a 4-1 vote (No: Wu), to direct staff to bring back a resolution moving the City Manager Report to before the Public Comments section of the meeting. • Motion by Mayor Calderón Tabatabai second by Councilman Cantos, with a 2-3, Item fails (No: Diaz, Lopez-Viado, Wu), to direct staff to bring back a resolution moving non agenda public comments to the end of the Council Meeting.

CITY COUNCIL COMMENTS
• Councilwoman Lopez-Viado along with the rest of the Council thanked staff and Commissioner Gutierrez for their hard work on the Centennial Toy Giveaway held on 12/3/2023.
• Councilman Cantos along with Councilwoman Diaz thanked Councilwoman Lopez-Viado for her commitment staff on the Centennial Toy Giveaway held on 12/3/2023.

ADJOURNMENT

A motion to adjourn the Regular Meeting was made by Councilwoman Lopez-Viado, and the meeting was adjourned at 11:13 p.m. The next regularly scheduled Regular City Council Meeting will be held on Tuesday, December 19, 2023, at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.

Submitted By:
____________________________
Lisa Sherrick
Assistant City Clerk
__________________________
Brian Calderón Tabatabai
Mayor
AGENDA ITEM NO. 2

COUNCIL COMPENSATION
RECOMMENDATION:

It is recommended that the City Council adopt the following ordinance:

ORDINANCE NO. 2518 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 2-23 OF THE WEST COVINA MUNICIPAL CODE

RELATING TO CITY COUNCIL COMPENSATION
BACKGROUND:

At the September 19, 2023 City Council meeting, members of the City Council expressed the desire to increase the City Council salary in order to encourage more members of the community to serve on the City Council, noting that it is not financially feasible for many members of the community to serve at the current salary.

At the December 5, 2023 City Council meeting, the City Council introduced Ordinance No. 2518 relating to increasing Council compensation.

DISCUSSION:

California Government Code section 36516(a)(2) establishes the maximum amount of City Council salaries based on city population. The amounts set forth in Section 36516(a)(2) have not been adjusted since 1984.

In June 2023, the Governor signed SB 329, which amends California Government Code section 36516, effective January 1, 2024, to increase the maximum salaries set forth in Section 36516 to adjust for inflation since 1984. The author of the bill stated that city council members have one of the hardest jobs in California government, dealing with a wide range of issues, often with very little financial compensation. The author also stated that low levels of pay make it much harder for council members to balance their careers and personal obligations with the calling to serve their community. The author further stated that raising the pay will make it easier for members of marginalized communities to serve, and that increasing compensation is an important step in achieving city councils that are reflective of their communities.

California Government Code section 36516(a)(4) allows for increases in council member salaries in an amount not to exceed 5% for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance to increase the salary is enacted.

Since it has been 33 years since the last adjustment, the maximum increase allowed, per Section 36516(a)(4), is $1,262, which increases the Council's monthly compensation to $2,027/month or $24,327/year:
5% X 33 = 165%
$765 X 165% = $1,262
$765 + $1,262= $2,027
The estimated fiscal impact to the General Fund would be approximately $80,000 annually.

It is important to note that the increase to the City Council salaries would not take effect until after the results are certified for the next City Council election, which is November 2024.

Staff recommends that the City Council adopt Ordinance No. 2518.

LEGAL REVIEW:

The City Attorney's Office has reviewed the ordinance and approved it as to form.

Fiscal Impact
FISCAL IMPACT:

The table below provides a summary of the estimated fiscal impact.

Category Current Resolution/Ordinance
Estimated Annual
Fiscal Impact to
General Fund
Council Compensation $9,180/year $24,327/year $80,000
Based on the revenue and expenditure assumptions in the City’s Long-Range Financial Forecast: FYE 2024-2028, the General Fund is anticipated to have positive revenue over expenditures for the forecasted period. This positive excess is modest in FYE 2025 (slightly over $1 million) but is anticipated to increase in the outer years to over $5 million in FYE 2028. Additionally, reserves are anticipated to increase over the upcoming years from 26% in FYE 2022 to 36% in FYE 2028.

Attachments
Attachment No. 1 - Ordinance No. 2518
CITY COUNCIL GOALS & OBJECTIVES: Maintain Good Intergovernmental Relations ATTACHMENT NO. 1
ORDINANCE NO. 2518

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING SECTION 2-23

OF THE WEST COVINA MUNICIPAL CODE RELATING TO

CITY COUNCIL COMPENSATION
WHEREAS, California Government Code section 36516(a)(1) provides that the City Council may enact an ordinance setting the salary for each member of the City Council, the amount of which is based on the population of the City; and WHEREAS, California Government Code section 36516(a)(4) provides that the City Council’s salaries may be increased by up to five percent (5%) per calendar year from the operative date of the last adjustment; and
WHEREAS, on November 13, 1989, the City Council adopted Ordinance No. 1830, establishing a monthly salary of $765.00 for each City Council Member, effective July 1, 1990; and
WHEREAS, the time, commitment, and expense of serving on the City Council have increased, but the salaries for City Council Members have not been adjusted since 1990; and
WHEREAS, increasing the monthly salary as authorized by California Government Code section 36516 may help attract members of the public from different income levels to run for City Council by providing sufficient income for their service to help ensure they can serve the public while supporting their families; and WHEREAS, the City Council desires to adjust City Council salaries as authorized by California Government Code section 36516; and
WHEREAS, in accordance with California Government Code section 36516.5, the adjusted salaries will not take effect until one or more Council Members begins a new term of office following the November 2024 election; and WHEREAS, all legal prerequisites prior to the adoption of this Ordinance have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DOES ORDAIN AS FOLLOWS:

SECTION 1. Amendment to Section 2-23 of the West Covina Municipal Code.

Section 2-23 (Salary) of Division 1 (Generally) of Article II (City Council) of Chapter 2 (Administration) of the West Covina Municipal Code is hereby amended to read as follows:

Sec. 2-23. - Salary.

Each member of the city council shall receive a salary in the sum of two thousand twenty seven dollars ($2,027.00) per month in accordance with California Government Code section 36516. The salary is payable at the same time and in the same manner as the salaries are paid to other officers and employees of the city.

SECTION 2. Effective Date of Salary Adjustment. Pursuant to California Government Code section 35616.5, the increased salary set forth in Section 1 of this Ordinance shall go into effect and become payable for all City Council Members when one or more members of the City Council becomes eligible for a salary increase by virtue of the Council Member beginning a new term of office following the November 5, 2024 general municipal election.

SECTION 3. Environmental Compliance. The City Council hereby finds that it can be seen with certainty that there is no possibility the adoption and implementation of this Ordinance will have a significant effect on the environment. The Ordinance is therefore exempt from the environmental review requirements of the California Environmental Quality Act pursuant to Section 15061(b)(3) (Common Sense Exemption) of Title 14 of the California Code of Regulations.

SECTION 4. Severability. If any section, subsection, sentence, clause, phrase, or portionof this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of West Covina hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional.

SECTION 5. Effective Date. This Ordinance shall take effect thirty (30) days after its final passage.

SECTION 6. Certification. The City Clerk shall certify to the passage and adoption ofthis Ordinance and shall cause the same to be published or posted in the manner required by law.

PASSED, APPROVED AND ADOPTED this 19th day of December, 2023. ________________________
Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST
________________________ ________________________
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk

ATATE OF CALIFORNIA )

COUNTY OF LOS ANGELES )

CITY OF WEST COVINA )
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Ordinance No. 2518 was introduced at a regular meeting of the City Council held on the 5th day of December, 2023, and adopted at a regular meeting of the City Council held on the 19th day of December, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAINED:

Lisa Sherrick
Assistant City Clerk
AGENDA ITEM NO. 3

MEETINGS
RECOMMENDATION:

It is recommended that the City Council cancel the following City Council Meetings:

January 2, 2024
August 6, 2024 (National Night Out)
November 5, 2024 (Election Night)
BACKGROUND:

The City Council holds regular City Council Meetings on the 1st and 3rd Tuesday of each month.

Meetings that conflict with a national holiday, lack a quorum, or, at the discretion of the City Council, may be canceled so long as advance notice is provided to the public.

DISCUSSION:

City staff is presenting this item for the City Council's consideration and to provide advance notice to the public. Historically, the City Council has canceled meetings due to special events (i.e. National Night Out, Election Night), proximity to holidays, and light agendas.

Staff is recommending canceling the following City Council meetings:

January 2, 2024 - due to the proximity to holidays
August 6, 2024 - this is National Night Out
November 5, 2024 - meeting lands on Election Day
OPTIONS:

The City Council has the following options:
1) Approve staff's recommendation;
2) Reschedule the meetings to alternative dates; or
3) Provide alternative direction.

Prepared by: Lisa Sherrick; Assistant City Clerk
CITY COUNCIL GOALS & OBJECTIVES: Maintain Good Intergovernmental Relations Enhance City Image and Effectiveness
AGENDA ITEM NO. 4

DEPARTMENT HEADS
RECOMMENDATION:

It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. 2023-113 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE REVISED SALARY AND BENEFITS

SCHEDULE FOR NON-REPRESENTED CITY DEPARTMENT HEADS
BACKGROUND:

On November 2, 2021, City Council approved resolutions adopting Memorandums of Understanding (MOU) with the Maintenance & Crafts Employees’ Association, General Employees’ Association, Middle Management Employees’ Association, Confidential Employees’ Association, and the Non-Sworn Safety Support Employees’ Union. These agreements all included a term of 3 years and 8%-3%-3% salary increases (effective November 2021, July 2022, and July 2023).

On January 18, 2022, City Council approved resolutions adopting MOUs with the Police Management Association (PMA) and Police Officers' Association (POA). The PMA agreement included a term of 3 years, 8%-3%-3% salary increases (effective January 2022, 2023, and 2024), an increase in employee CalPERS contributions, and $5,000 in one-time non-PERSable Essential Worker Pay. The POA agreement included a term of 3 years and 3%-3%-3% salary increases (effective January 2022, July 2022, and July 2023).

On February 15, 2022, City Council approved a resolution adopting an MOU with the Fire Management Association, which included a term of 3 years and 8%-4%-4% salary increases (effective February 2022, July 2022, and July 2023).

On October 4, 2022, City Council approved a resolution adopting an MOU with the Firefighters' Association, which included a term of 3 years and 9%-3%-3% salary increases (effective October 2022, July 2023, and July 2024).

On December 6, 2023, City Council approved a resolution to revise the salary and benefits schedule for non-represented City Management Team members. This resolution included an increase of 5% in the salary ranges, effective the first full pay period following Council approval. salary ranges, effective the first full pay period following Council approval.

DISCUSSION:

In January 2024, the salary range for the Police Captain will surpass that of the Police Chief. Additionally, other Department Head positions run the risk of being surpassed by their subordinates if no additional increases occur. Table 1 below provides a summary of all salary increases starting in 2021. Please note this table does not consider any increases that may be negotiated with the other groups by July 2024.

Year
Misc. Groups
Including Mid.

Mgmt.

FFA FMA POA PMA Dept. Heads
2021 8% N/A 8% 3% N/A N/A
2022 3% 9% 4% 3% 8% 5%
2023 3% 3% 4% 3% 3% N/A
2024 N/A 3% N/A N/A 3% N/A
Total 14% 15% 16% 9% 14% 5%
Except for Fire Management, which received 11% more, all other management groups will have received 9% more than the Department Head positions as of January 2024. The attached resolution includes an increase in Department Head salary ranges equal to the increases provided to subordinate bargaining groups, as shown in the table below. Consistent with the increases provided to subordinate bargaining groups, the Fire Chief salary range would increase by 11% and all other Department Head salary ranges would increase by 9%. If approved, the new salary ranges would be effective the first full pay period in January, consistent with the PMA increase.

Bargaining Group % Increase over Dept. Heads
Police Mgmt. 9%
Fire Mgmt. 11%
Mid-Mgmt. 9%
LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form.

Fiscal Impact
FISCAL IMPACT:

The annual estimated fiscal impact to match these percentages is approximately $160,000 a year. If initiated in January, the impact to the FY2023-24 Budget would be $80,000. These positions are spread across multiple funds. The table below outlines the impact over three years.

Fiscal Year FY2023-24 FY2024-25 FY2025-26 Total
Salaries & Benefits 80,000 160,000 160,000 $400,000
Estimated Fiscal Impact
The FY2023-24 General Fund Budget had an estimated revenue less expenditures of $176,081. On November 7, 2023, City Council approved a budget amendment for Council Allowances, bringing the net change in fund balance to $156,081 for FY2023-24.

Based on the revenue and expenditure assumptions in the City’s Long-Range Financial Forecast: FYE 2024-2028, the General Fund is anticipated to have positive revenue over expenditures for the forecasted period. This positive excess is modest in FYE 2025 (slightly over $1 million) but is anticipated to increase in the outer years to over $5 million in FYE 2028. Additionally, reserves are anticipated to increase over the upcoming years from 26% in FYE 2022 to 36% in FYE 2028.

Attachments
Attachment No. 1 - Resolution No. 2023-113
Exhibit A to Resolution No. 2023-113
Appendix A - Department Head Salary Schedule
CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness ATTACHMENT NO. 1
RESOLUTION NO. 2023-113

A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING THE

REVISED SALARY AND BENEFITS SCHEDULE FOR

NON-REPRESENTED CITY DEPARTMENT HEADS
WHEREAS, on November 2, 2021, the City Council approved resolutions adopting Memorandums of Understanding (MOU) with the Maintenance & Crafts Employees’ Association, General Employees’ Association, Middle Management Employees’ Association, Confidential Employees’ Association, and the Non-Sworn Safety Support Employees’ Union. These agreements all included salary increases of 8% in November 2021, 3% in July 2022, and 3% in July 2023; and
WHEREAS, on January 18, 2022, the City Council approved resolutions adopting MOUs with the Police Management Association (PMA) and Police Officers’ Association (POA). The PMA agreement included salary increases of 8% in January 2022, 3% in January 2023, and 3% in January 2024. The POA agreement included salary increases of 3% in January 2022, 3% in July 2022, and 3% in July 2023; and WHEREAS, on February 15, 2022, the City Council approved a resolution adopting an MOU with the Fire Management Association, which included salary increases of 8% in February 2022, 4% in July 2022, and 4% in July 2023; and WHEREAS, on October 4, 2022, the City Council approved a resolution adopting an MOU with the Firefighters’ Association, which included salary increases of 9% in October 2022, 3% in July 2023, and 3% in July 2024; and WHEREAS, on December 6, 2022, the City Council approved a resolution authorizing a 5% increase in the salary ranges for City Department Heads; and WHEREAS, the increase to the salary ranges for Department Heads was the first increase to such salary ranges since 2016; and
WHEREAS, all management bargaining units received combined salary increases of at least 9% more than Department Heads; and
WHEREAS, in January 2024, the salary range for the Police Captain will surpass that of the Police Chief; and
WHEREAS, if no additional increases to the salary ranges for Department Heads occur, the City risks having Department Heads earning less than their subordinates; and WHEREAS, the City Council desires to authorize salary range increases for Department Heads equal to the increases provided to subordinate bargaining groups, which increases total 11% for the Fire Chief salary range and 9% for all other Department Head salary ranges; and
WHEREAS, the City Council desires to amend the Department Head Salary & Benefit Schedule accordingly.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS:

SECTION 1. Article One, Section I (Salary) and Appendix A (Department Head Position Classifications & Salary Schedule) of the Department Head Salary & Benefit Schedule shall be amended as set forth in Exhibit A, attached hereto and incorporated herein. The City Council hereby approves the amended Department Head Salary & Benefit Schedule attached hereto as Exhibit A.

SECTION 2. The amended Department Head Salary & Benefit Schedule shall become effective the first full pay period in January 2024.

SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 19th day of December, 2023.

Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-113 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 19th day of December, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

EXHIBIT A

DEPARTMENT HEAD SALARY & BENEFIT SCHEDULE

EXHIBIT A

CITY OF WEST COVINA

DEPARTMENT HEAD

SALARY & BENEFIT SCHEDULE
i

TABLE OF CONTENTS
ARTICLE ONE…............... SALARIES AND COMPENSATION................................ 1 SECTION I… ……... SALARY………………………………………………….. 1
Sub-Section A……. One-Time Pay …………………………………………… 1
Sub-Section B……. Salary Range Adjustment…………………………………. 1 SECTION II……….. DEFERRED COMPENSATION…………………………. 1
SECTION III……… PERS BENEFIT PLANS…………………………………. 1
Sub-Section A……. Miscellaneous Department Heads………………………… 1 Sub-Section B……. Sworn Public Safety Department Heads………………….. 2 SECTION IV……… PERS RETIREMENT BENEFITS..………………………. 3
Sub-Section A……. Unused Sick Leave………………………………………… 3
Sub-Section B……. 4th Level Survivor Benefits…………….………………….. 3 Sub-Section C……. Military Buy Back……………………..………………….. 3 SECTION V………. PERS RETIREMENT BENEFITS..………………………. 3
Sub-Section A……. Miscellaneous Department Heads.………………………… 3 Sub-Section B……. Sworn Public Safety Department Heads.………………….. 3 Sub-Section C……. EPMC Benefit Exclusion..……………..………………….. 4 SECTION VI……… ACTING PAY ASSIGNMENT…..………………………. 4
ARTICLE TWO.................. FRINGE BENEFITS………………................................... 5 SECTION I………… FRINGE BENEFITS ADMINISTRATION………………. 5
Sub-Section A……. Administration………...…………………………………… 5
Sub-Section B……. Selection and Funding…..…………………………………. 5 SECTION II……….. CAFETERIA PLAN……………………………………….. 5
Sub-Section A……. Health Insurance………………………………………….... 5 Sub-Section B……. Health Insurance Excess Amount……………….................. 6 Sub-Section C……. Health Insurance Cash In-Lieu………………...................... 6 Sub-Section D…….. Dental Insurance…………………………............................ 6 Sub-Section E…….. Vision Insurance…………………………............................ 6 SECTION III………. RETIREE HEALTH BENEFIT…………………………… 6
Sub-Section A……. Miscellaneous Department Heads………………………..... 6 Sub-Section B……. Tier 1 – Sworn Safety Dept. Heads (PD & FD Chiefs) ........ 7 Sub-Section C……. Tier 2 – Sworn Safety Dept. Heads (PD & FD Chiefs) …… 7 SECTION IV………. RETIREE HEALTH SAVINGS PLAN (RHS)……………. 7 SECTION V.………. SUPPLEMENTAL RETIREMENT PLAN – MISC………. 7 SECTION VI………. RETIREE DENTAL INSURANCE……………….………. 8
SECTION VII……… SECTION 125 PLAN……………..……………….………. 8
SECTION VIII…….. LIFE INSURANCE...……………..……………….………. 8
Sub-Section A……. Term Policy……………………..………………………..... 8
Sub-Section B……. Accidental Death & Dismemberment (AD&D) …............... 8 SECTION IX...…….. LONG TERM DISABILTY INSURANCE……….………. 8 SECTION X……….. STATE DISABILITY……………..……………….………. 9
SECTION XI………. TUITION REIMBURSEMENT………….………............... 9 Sub-Section A……. Maximum Reimbursement……...………………………..... 9 Sub-Section B…….. Administrative Policy…………..………………………...... 9 ii
Sub-Section C…….. Repayment Upon Termination..………………………........ 9 SECTION XII……… CAR ALLOWANCE………….………….………............... 9 SECTION XIII.……. UNIFORM ALLOWANCE…...………….………............... 9 SECTION XIV…….. MISUSE OF BENEFITS……...………….………............... 9 ARTICLE THREE.............. LEAVE POLICIES...……………….................................. 10 SECTION I………… HOLIDAYS………………………………..………………. 10
Sub-Section A…….. Fixed Holiday Schedule.…………………………………… 10 Sub-Section B…….. Floating Holiday Leave.…………………………………… 11 Sub-Section C…….. Floating Holiday Leave – Reinstated Dept. Heads………… 11 Sub-Section D…….. Floating Holiday Leave – Terminating Dept. Heads.……… 12 Sub-Section E…….. Limitations on Holiday Leave…………………...………… 12 Sub-Section F…….. Status Eligibility…………….…………………...………… 12 Sub-Section G…….. Observation of Saturday & Sunday Holidays…....………… 12 Sub-Section H…….. Holidays Occurring on a Regularly Scheduled Day Off…... 12 Sub-Section I.…….. Holiday Scheduling……….…………………...…………... 12 SECTION II..……… VACATION………………………………..……………… 13
Sub-Section A…….. Vacation Policy……….…………………………………… 13
Sub-Section B…….. Vacation Leave Accrual Schedule….……………………… 13 Sub-Section C…….. Limitation of Vacation Leave Accrual…………………….. 13 Sub-Section D…….. Vacation Leave Accrual for Holidays.…………………….. 14 Sub-Section E…….. Payment for Unused Vacation at Termination…………….. 14 Sub-Section F…….. Payment for Unused Vacation……………….…………….. 14 Sub-Section G…….. Annual Vacation Cash-Out Option………….…………….. 14 Sub-Section H…….. Vacation Leave Accrual – Reinstated/Reemployed……….. 14 Sub-Section I……... Vacation Leave – New Department Heads………..……….. 14 SECTION III.……… ADMINISTRATIVE LEAVE.……………..……………… 15
Sub-Section A…….. Annual Allotment of Administrative Leave…..…………… 15 Sub-Section B…….. Annual Administrative Leave Cash-Out Option………….. 15 Sub-Section C…….. Annual Administrative Leave Carry-Over Option..……….. 15 Sub-Section D…….. Administrative Leave Policy………...…………………….. 15 SECTION IV.……… SICK LEAVE………………..……………..……………… 15
Sub-Section A…….. Sick Leave Benefit………………………..…..…………… 15 Sub-Section B…….. Sick Leave Accrual Rate and Allowances..……………….. 16 Sub-Section C…….. Reinstatement of Sick Leave……………………...……….. 16 Sub-Section D…….. Annual Sick Leave Cash-Out Program…………………….. 16 Sub-Section E…….. Sick Leave Payoff Upon Separation……………………….. 17 Sub-Section F…….. Use of Sick Leave…………..……………….…………….. 17 Sub-Section G…….. Use of Sick Leave – Care of Immediate Family.………….. 18 Sub-Section H…….. Temporary Disability……………………………..……….. 18 Sub-Section I……... Sick Leave Limitations………………….………..……….. 18 Sub-Section J……... Sick Leave During Vacation…………….………..……….. 18 Sub-Section K…..... Holiday During Sick Leave..…………….………..……….. 19 Sub-Section L…..... Use of Sick Leave to Offset Disability Retirement.……….. 19 SECTION V..……… WORK RELATED DISABILITY LEAVE..……………… 19 Sub-Section A…….. Injury/Illness Arising Out of Job Duties.....…..…………… 19 iii
Sub-Section B…….. Salary Increases During Disability Leave...……………….. 19 Sub-Section C…….. Review of Safety Committee…………......……………….. 20 SECTION VI..……... BEREAVEMENT LEAVE………………...……………… 20
SECTION VII.……... MILITARY LEAVE……..………………...……………… 20
Sub-Section A…….. State Military and Veteran’s Code……......…..…………… 20 Sub-Section B…….. Inactive Military Service……………….....……………….. 20 Sub-Section C…….. Active Military Service…….…………......……………….. 21 SECTION VIII……...JURY DUTY……………..………………...……………… 21
Sub-Section A……..Jury Duty Policy………………………......…..…………… 21 Sub-Section B…….. Jury Fees Returned to City……….…….....……………….. 21 SECTION IX..……... FAMILY CARE LEAVE...………………...……………… 22 Sub-Section A……..Birth or Adoption..……………………......…..…………… 22 Sub-Section B…….. Family Illness…………………….…….....……………….. 22 Sub-Section C…….. Use of Paid Leave.……………….…….....……………….. 22 SECTION X...……... SPECIAL LEAVE OF ABSENCE WITH PAY…..……… 22 SECTION XI..……... LEAVES OF ABSENCE WITHOUT PAY………..………23 Sub-Section A……..Unauthorized Absence – Termination........…..…………… 23 Sub-Section B…….. Unauthorized Absence – Other Disciplinary Action…..….. 23 Sub-Section C…….. Authorized Absence…..………….…….....……………….. 23 Sub-Section D……..Leave of Absence Without Pay - Duration.……………….. 23 Sub-Section E…….. Leave of Absence – Due to Job Related Injury…..……….. 24 Sub-Section F…….. Accrual of Benefits……………….…….....……………….. 24 SECTION XII.……... FAILURE TO RETURN FROM LEAVE..………..……… 24 APPENDIX A….................. POSITION CLASSIFICATIONS & SALARIES…….... 25 1 ARTICLE ONE

SALARIES AND COMPENSATION
I. SALARY
Department Head salary ranges shall be adjusted in accordance with the Position Classifications & Salary Schedule included as Appendix "A". This salary schedule shall become effective the first full pay period in January 2024.

II. DEFERRED COMPENSATION
The City shall contribute for each Department Head three hundred dollars ($300.00) per month to a deferred compensation plan. Department Heads may utilize the funds as follows:
• Department Heads may apply the City’s contribution to a deferred compensation plan from a list of plans provided by the City.
• Department Heads may apply the City’s contribution as they determine to medical, dental, or life insurance premiums.
• Department Heads may take cash in lieu of depositing funds in a deferred compensation plan.

III. PERS BENEFIT PLANS
A. Miscellaneous Department Heads
Tier 1 – 2.5% at age 55 (Employees Hired Prior to January 1, 2011) Department Heads classified as miscellaneous employees by PERS shall participate in the 2.5% at age 55 PERS retirement benefit plan. The City shall pay 100% of the PERS employer cost. Each employee shall pay the full employee cost of eight percent (8%). Such contribution shall be made on a pretax basis.

Retirement benefits for Department Heads classified as miscellaneous employees under the 2.5% at age 55 formula shall be computed using the One-Year Final Compensation Option.
2 Tier 2 – 2% at age 60 (“Classic” PERS Members)
Department Heads classified as miscellaneous employees by PERS hired between January 1, 2011, and January 1, 2013, or having reciprocity with another PERS agency (“classic member”) shall participate in the 2% at age 60 PERS retirement benefit plan. The City shall pay 100% of the PERS employer cost. Each employee shall pay the full employee cost of seven percent (7%). Such contribution shall be made on a pre-tax basis.

Retirement benefits for Department Heads classified as miscellaneous employees under the 2% at age 60 formula shall be computed using the One-Year Final Compensation Option.

Tier 3 – 2% at age 62 (New PERS Members, i.e. PEPRA)
All Department Heads classified as “new members,” as defined by the Public Employees’ Pension Reform Act of 2013, hired on or after January 1, 2013 shall participate in the 2% at age 62 PERS retirement benefit plan, with their final compensation based upon the average of their highest annual compensation earned over a three (3) year period. New members will be required to pay the appropriate share of their pension costs and other provisions, as required by the Public Employees’ Pension Reform Act of 2013. Contributions shall be made on a pre-tax basis.

B. Sworn Public Safety Department Heads
Tier 1 – 3% at age 50 (Employees Hired Prior to December 19, 2012) Department Heads classified as safety employees by PERS shall participate in the PERS 3% at age 50 PERS retirement benefit plan. The City shall pay 100% of the PERS employer cost. Each employee shall pay the full employee cost of nine percent (9%). Such contribution shall be made on a pre-tax basis.

Retirement benefits for Department Heads classified as public safety employees under the 3% at age 50 formula shall be computed using the One-Year Final Compensation Option.

Tier 2 – 3% at age 55 (“Classic” PERS Members)
Department Heads classified as safety employees by PERS hired between December 19, 2012 and January 1, 2013 or having reciprocity with another PERS agency (“classic member”) shall participate in the 3% at age 55 PERS retirement benefit plan. The City shall pay 100% of the PERS employer cost. Each employee shall pay the full employee cost of nine percent (9%). Such contribution shall be made on a pre-tax basis.

Retirement benefits for Department Heads classified as public safety employees under the 3% at age 55 formula shall be computed using the One-Year Final Compensation Option.
3 Tier 3 – 2.7% at age 57 (New PERS Members, i.e. PEPRA) Department Heads classified as “new safety members,” as defined by the Public Employees’ Pension Reform Act of 2013, hired on or after January 1, 2013 shall participate in the 2.7% at age 57 PERS retirement benefit plan, with their final compensation based upon the average of their highest annual compensation earned over a three (3) year period. New members will be required to pay the appropriate share of their pension costs and other provisions, as required by the Public Employees’ Pension Reform Act of 2013.

IV. PERS RETIREMENT BENEFITS
The contract between the City and Public Employees’ Retirement System (PERS) shall provide the following benefits.

A. Unused Sick Leave
Unused accumulated sick leave may be converted to additional service credit at the time of retirement pursuant to PERS Section 20862.8.

B. 4th Level Survivor Benefits
Fourth Level of 1959 Survivor Benefits PERS Section 21574 for Department Heads.

C. Military Buy Back
Military service credit as public service credit under PERS section 21024.

V. EPMC REPLACEMENT RETIREMENT PLAN
A. Miscellaneous Department Heads
The City will provide to those Miscellaneous Department Heads retiring from the City a supplemental retirement plan that will provide a benefit based on .70% of PERSable compensation. The age and years of service factors utilized by PERS will be multiplied by .70% of their single highest year PERSable compensation to determine this benefit value. This benefit will be paid annually in January of each year and will include a 2% cost of living adjustment each year during the life of the retiree. At the time of retirement, Miscellaneous Department Heads can make a one-time election to receive either the ongoing annual stipends or a lump sum payment based on the present value of those annual stipends.

B. Sworn Public Safety Department Heads
The City will provide to those Sworn Department Heads retiring from the City a supplemental retirement plan that will provide a benefit based on .89% of PERSable compensation to all Sworn Department Heads. The age and years of service factors utilized by PERS will be multiplied by .89% of their single highest year PERSable compensation to determine this benefit value. This benefit will be paid monthly and will include a 2% cost of living adjustment in January of each year during the life of the retiree. At the time of retirement, Sworn Department Heads can make a one-time election to receive either the ongoing monthly 4 stipends or a lump sum payment based on the present value of those monthly stipends.

C. EPMC Benefit Exclusion
Miscellaneous and Public Safety Department Heads appointed or promoted to Department Head on or after January 1, 2013 are not eligible for the EPMC replacement retirement plan, and therefore this benefit shall not be provided to this cohort.

VI. ACTING PAY ASSIGNMENT
Acting pay is intended to compensate those employees assigned to perform the main executive duties of another department or a position having more responsibility and/or requiring a significantly higher level of expertise.

Those Department Heads that are serving in an acting capacity of a Department, in addition to their own Department may receive acting pay at a rate of five percent (5%) above their base salary after the completion of the thirtieth (30th) calendar day of such appointment until the completion of the appointment, provided such appointment is approved by the City Council.
5 ARTICLE TWO

FRINGE BENEFITS
I. FRINGE BENEFITS ADMINISTRATION
Fringe benefits shall be provided as set forth in the following guidelines for all Department Heads.

A. Administration
The City reserves the right to select, administer, or fund any fringe benefits programs involving insurance that now exist or may exist in the future.

B. Selection and Funding
In the administration of fringe benefits programs involving insurance, the City shall have the right to select any insurance carrier, self insure, or other method of providing coverage to fund the benefits provided, as long as the benefits of the plan are substantially the same.

The City may choose to exercise its right to select the insurance carrier and select Medicare as the City’s Retirement Insurance Carrier for eligible Department Heads and retirees. In such case, the Department Heads and retirees who are eligible will be required to enroll in Medicare and continue to be eligible to participate in other City medical plans.

II. CAFETERIA PLAN
The City’s contributions for Medical, Dental, and Vision Insurance shall be provided as set forth below for all Department Heads.

A. Health Insurance
To comply with the Public Employees’ Hospital and Medical Care Act (PEMCHA), the City will contribute the statutory minimum amount for the provision of medical insurance. In addition, the City will contribute an additional amount for current Department Heads into a cafeteria plan in accordance with IRS Code Section 125. These additional amounts will be as follows:

1. Employee Only (Single): An employee who selects an Employee Only medical plan will receive a City contribution in an amount that when added to the PEMCHA statutory minimum amount equals the monthly Los Angeles Region Kaiser Employee Only medical premium or $600 whichever is greater.

2. Employee Plus One (Two-Party): An employee who selects an Employee Plus One medical plan will receive a City contribution in an amount that when added to the PEMCHA statutory minimum amount equals the monthly Los Angeles Region Kaiser Employee Plus One medical premium.
6 3. Employee Plus Two or More (Family): An employee who selects an Employee Plus Two or More medical plan will receive a City contribution in an amount that when added to the PEMCHA statutory minimum amount equals the monthly Los Angeles Region Kaiser Family medical premium.

B. Health Insurance Excess Amount
Should the City’s monthly contribution exceed the monthly medical premium amount for the employee’s selection, the excess amount can be received as cash, contributed to the employee’s deferred compensation plan or be used to purchase dental or vision insurance.

C. Health Insurance Cash In-Lieu
Any West Covina employee, hired before June 30, 2012, who does not participate in the City’s health insurance plan and can demonstrate that he/she has health insurance coverage from another source will receive a City contribution of six hundred dollars ($600) per month. This amount may be received as cash, contributed to the employee’s deferred compensation plan or be used to purchase dental or vision insurance.

All employees hired on or after July 1, 2012, who do not participate in the City’s health insurance plan and can demonstrate that he/she has health insurance coverage from another source will receive a City contribution of three hundred dollars ($300). This amount may be received as cash, contributed to the employee’s deferred compensation plan or be used to purchase dental or vision insurance.

D. Dental Insurance
In addition to the provision for medical insurance, the cafeteria amount shall also include up to $62.23 monthly for dental insurance for the member and eligible dependents. If the dental insurance plan selected by the member is less than $62.23, the cafeteria amount shall be the cost of the dental insurance plan selected. If the dental insurance plan selected by the member is equal to or more than $62.23 per month, the cafeteria amount shall be $62.23.

E. Vision Insurance
In addition to the provisions for medical and dental insurance, the cafeteria amount shall also include the employee only monthly cost for vision insurance.

Employees may enroll eligible dependents in the plan at the employee’s cost.

III. RETIREE HEALTH BENEFIT
The City’s monthly contributions for retiree health insurance shall be provided as set forth below for all Department Heads.

A. Miscellaneous Department Heads
The City shall provide Miscellaneous Department Heads an amount equal to the Public Employees’ Medical and Hospital Care Act (PEMCHA) statutory 7 minimum, as established by the State and afforded to other employees for the payment of premiums for retiree health insurance under the program. To receive this benefit, the retiree must elect to participate in a PERS Health Plan following retirement from the City
B. Tier 1 – Sworn Public Safety Department Heads (Police Chief & Fire Chief) Sworn Public Safety Department Heads hired prior to June 30, 2016 shall receive up to $1,004.80 per month per eligible retiree for the payment of premiums for retiree health insurance. To qualify for this benefit, the Sworn Department Head must have been continuously employed by the City and previously eligible for this benefit as a member of another West Covina Public Safety Bargaining Unit.

Additionally, any City of West Covina retiree receiving this benefit who comes out of retirement and returns to full-time service with the City shall have the benefit held in abeyance until their future retirement from the City. Upon the employee’s second retirement from the City, the benefit will be reinstated at the same monthly rate received upon their initial retirement from the City.

If a retired member should select an insurance carrier other than a carrier selected by the City, the City contribution shall be made to the employee upon submitting to the City proof of the selected insurance carrier’s premium. It is further understood that the contributions hereinabove set forth are due and payable to reduce the cost of retired members’ health insurance premiums.

C. Tier 2 – Sworn Public Safety Department Heads (Police Chief & Fire Chief) The City shall provide Sworn Public Safety Department Heads hired on or after June 30, 2016 an amount equal to the PEMCHA statutory minimum, as established by the State and afforded to other employees for the payment of premiums for retiree health insurance under the program. To receive this benefit, the retiree must elect to participate in a PERS Health Plan following retirement from the City.

IV. RETIREE HEALTH SAVINGS PLAN (RHS)
Effective July 1, 2015, the City shall contribute $250 per month into an RHS plan for each Department Head (Miscellaneous and Public Safety).

V. SUPPLEMENTAL RETIREMENT PLAN – MISC DEPARTMENT HEADS Miscellaneous Department Heads appointed prior to January 1, 2013 shall receive a Supplemental Retirement Benefit (PARS) of $856.81/month (2015 Benefit), which has a 2% cost-of-living adjustment effective on the anniversary date of commencement of the Retirement Benefit. Department Heads must have five years of service with the City, and retire from the City, to be eligible for the Supplemental Retirement Benefit.

Miscellaneous Department Heads appointed between January 1, 2013 and June 30, 2015 shall receive a $250 contribution in an RHS plan from the date of appointment to June 30, 2015, for the elimination of this benefit.
8 Miscellaneous Department Heads appointed after January 1, 2013 shall no longer receive a Supplemental Retirement Benefit. In-lieu of this benefit, Department Heads shall receive a $250 per month contribution into an RHS plan (see Section IV).

VI. RETIREE DENTAL INSURANCE BENEFIT
Department Heads that retire directly from the City shall be allowed to participate in the City’s employee dental insurance program based on employee monthly premium rates.

The City shall not contribute to the retiree’s monthly dental premium.

VII. SECTION 125 PLAN
The City has established a program consistent with Section 125 of the IRS Code, which enables employees to voluntarily use pre-tax earnings for medical, dental, and dependent care expenses. Participation in the plan is voluntary for Department Heads and it is understood that the City shall not be obligated to contribute or pay any costs for those who participate in the plan.

VIII. LIFE INSURANCE
The City shall provide life insurance as set forth below for all Department Heads.

A. Term Policy
The City shall provide all Department Heads a term life insurance policy in the amount of $100,000 while actively employed with the City and a benefit of $10,000 following retirement directly from the City. Department Heads can voluntarily purchase additional life insurance from $10,000 to $500,000. The cost per $1,000 of coverage is based on age. Any additional life insurance over $100,000 will require a health screening which shall be at the employee’s or retiree’s own expense.

B. Accidental Death & Dismemberment (AD&D)
The City currently provides a $100,000 AD&D insurance policy which covers employees for AD&D while on duty. Employees can purchase additional AD&D benefits from $10,000 to $500,000. The cost per $1,000 of coverage is based on age. Any additional AD&D insurance over $100,000 will require a health screening which shall be at the employee’s own expense.

IX. LONG TERM DISABILITY INSURANCE
The City shall provide all Department Heads a long-term disability insurance (LTD) plan, which provides sixty percent (60%) of monthly earnings, to a maximum benefit of $10,000 per month. Benefits become payable on the later of: 1) 180 days; or 2) the date your accumulated leave time is exhausted. Coverage after 90 days may be purchased by the employee through payroll deduction and must be purchased within thirty (30) days of employment.
9 X. STATE DISABILITY
The City shall provide Department Heads the option to purchase State Disability Insurance. Department Heads shall be responsible for the full cost of the premiums and expenses associated with the state program.

XI. TUITION REIMBURSEMENT PROGRAM
The City shall provide assistance for the costs of tuition for all Department Heads in accordance with the following guidelines:

A. Maximum Reimbursement
Department Heads’ maximum annual tuition reimbursement (including books) shall be one-thousand five-hundred dollars ($1,500.00) per fiscal year subject to budget appropriations.

B. Administrative Policy
The specific details of the Tuition Reimbursement Program are set forth in the Administrative Policy approved on August 13, 1992, and as amended thereafter.

C. Repayment Upon Termination
Any Department Head who received tuition reimbursement and terminates (excluding layoffs) within two (2) years after receiving reimbursement must pay back reimbursed monies to City at termination.

Repayment shall be pro-rated over the 24-month period prior to termination date.

XII. CAR ALLOWANCE
The City shall provide a three-hundred dollar ($300) per month car allowance to all Department Heads in-lieu of having and/or regularly utilizing a City vehicle for conducting City business. The City Manager, at his/her discretion, may allow Department Heads the option of using a City vehicle in-lieu of the $300 monthly cash allowance.

XIII. UNIFORM ALLOWANCE
The City shall provide an annual uniform allowance of $1,000 to the Police Chief and Fire Chief. The allowance shall be paid in January of each year.

XIV. MISUSE OF BENEFITS
Department Heads who fraudulently gain or fraudulently attempt to gain for themselves or others by deception, omission, or fraud the benefits of the City’s Workers’ Compensation, retirement, medical, dental, or other insurance policies or any other benefit to which they would not otherwise be entitled shall be subject to one or both of the following:
a) denial of requested benefits; and/or
b) disciplinary action up to and including termination. 10 ARTICLE THREE

LEAVE POLICIES
I. HOLIDAYS
The City shall provide holiday leave in accordance with the following schedules and guidelines:

A. Fixed Holiday Schedule
Presidents’ Day
Memorial Day
Independence Day
Labor Day
Veteran’s Day
Thanksgiving Day
The following provide the guidelines for the provision of the City’s officially recognized and fixed holiday schedule:

1. Each fixed holiday granted to employees shall be a full shift of up to ten (10) hours of time off with pay. Any additional time taken off above ten hours per each fixed holiday must be deducted from the employee’s other leaves, such as vacation, floating holiday leave, or compensatory time.

2. City Hall and most City Departments will be permanently closed from Christmas Day through New Year’s Day. The Christmas Day and New Year’s Day holidays will be part of this closure and thus have been removed from the fixed holiday schedule, with the exception of New Year’s Day when it falls on a Sunday. In this case, New Year’s Day will be observed on the following Monday. Christmas Eve will only be recognized as a Holiday when it falls on a Monday through Thursday in any given year.

3. Holiday in-lieu pay may be granted upon the City Manager’s approval.

Holiday in-lieu shall be limited to a maximum of twenty (20) hours per fiscal year.

4. Should the City eliminate the paid holiday closure from December 25th through January 1st, the fixed holiday schedule shall be recognized as follows:

New Year’s Day
Presidents’ Day
Memorial Day
Independence Day
Labor Day
Veteran’s Day
Thanksgiving Day
Day after Thanksgiving
11 Christmas Eve (unless Christmas falls Saturday through Monday) Christmas Day

5. Each fixed holiday granted to Department Heads shall be ten (10) hours of time off with pay.

B. Floating Holiday Leave
In addition to the City’s fixed holiday schedule, Department Heads shall be eligible to use up to forty (40) hours of floating holiday leave per each calendar year as approved by the City Manager. Floating holiday leave shall be provided in accordance with the following:

1. Floating holiday leave must be used by December 31st of the same calendar year in which it was accrued. Outstanding balances of floating holiday leave on December 31st of each calendar year shall expire on January 1st of the following calendar year. The hourly equivalent may not be paid in-lieu of time off.

2. Floating holiday leave may not be accumulated and carried over into the next calendar year. Any unused floating holiday leave time remaining at the end of each calendar year, if any, shall be null and void unless the City Manager approves the carry-over of the leave into the following calendar year.

3. If a Department Head is unable to use floating holiday leave due to work urgency, industrial injury, extended medical leave, special or prescheduled leave, the City Manager can authorize the carry-over of unused floating holiday leave for a period not to exceed six (6) months per year.

4. New Department Heads are not eligible to receive and use floating holiday leave until they have been continuously employed with the City for a period of one (1) month.

5. New Department Heads appointed after the beginning of the calendar year are entitled to floating holiday leave at a rate of .923 hours per pay period of full-time employment.

C. Floating Holiday Leave – Reinstated Department Heads Reinstated Department Heads shall receive floating holiday leave credit for all prior service in the current year in ascertaining the number of hours usable and when they may be used.
12 D. Floating Holiday Leave – Terminating Department Heads Terminating Department Heads who have not used all the floating holiday leave that they are entitled to shall be paid off at the rate of 1.54 hours per pay period of full time employment in the current calendar year.

If the terminating Department Head has taken more floating holiday leave time than they are entitled to, the amount of time taken in excess shall be deducted from vacation, sick leave pay-off, or salary when final payroll checks are computed.

E. Limitations on Holiday Leave
A temporary Department Head who is filling a full-time position during the extended absence of a regular Department Head on a military leave for military duty, shall be entitled to the same holidays as a regular Department Head.

F. Status Eligibility
Department Heads are eligible to receive holiday leave with pay only if they are in a “paid status” on the regularly scheduled workday or workday immediately preceding the holiday and the regularly scheduled workday or workday immediately following the holiday. “Paid status” includes vacation, sick leave, compensatory time, and injured on duty.

G. Observation of Saturday and Sunday Holidays
For those Department Heads whose normal workweek is Monday through Thursday, when a holiday falls on a Sunday, the following Monday shall be deemed to be the holiday in-lieu of the day observed.

When a holiday falls on a Friday, the preceding Thursday shall be deemed to be the holiday in-lieu of the day observed.

H. Holidays Occurring on a Regularly Scheduled Day Off
For all other Department Heads with an alternate work schedule, when a holiday falls on a regularly scheduled day off, the Department Head shall be entitled to ten (10) hours leave time for the holiday. This time can be taken as either ten (10) hours “holiday in lieu” leave time or pay at straight time of the employee’s hourly rate of pay, at the discretion of the City Manager.

I. Holiday Scheduling
The City reserves the right to require Department Heads to work on fixed holidays.
13 II. VACATION
The City shall provide vacation leave in accordance with the following schedules and guidelines:

A. Vacation Policy
It is the policy of the City that when possible, Department Head vacations be taken annually in the year earned. The time during the year at which a Department Head may take vacation shall be determined by the City Manager, with due regard for the wishes of the Department Head and particular regard for the service needs of the City.

B. Vacation Leave Accrual Schedule
Eligible Department Heads shall accrue vacation leave in accordance with the following schedule:

Months of
Service
Hours
Accumulated Per
Pay Period
Hours
Accumulated Per
Month
Maximum
Accruals
1 – 12* 3.08 6.67 300
13 – 108 4.62 10.00 350
109 – 120 4.92 10.67 360
121 – 132 5.23 11.33 370
133 – 144 5.54 12.00 380
145 – 156 5.85 12.67 390
157 + 6.15 13.33 400
* At completion of 12 months add 40 hours
C. Limitation of Vacation Leave Accrual
Vacation leave for Department Heads shall be limited according to the following:

1. Department Heads shall not be allowed to accrue vacation leave beyond the stated maximums.

2. No Department Head shall lose earned vacation leave because of work urgency as approved by management. Work urgency is defined as the Department’s need to have the Department Head at work to perform duty assignments for a specified period of time.

3. If a Department Head has reached the maximum allowed unused vacation leave balance, and is unable to take vacation leave due to work urgency, industrial injury, extended medical leave, extraordinary circumstances, or 14 pre-scheduled leave as authorized by management, the Human Resources Director will approve a waiver of the maximum allowed unused balance for a period not to exceed six (6) months per fiscal year.

D. Vacation Leave Accrual for Holidays
When a fixed holiday falls within a scheduled vacation period, absence on that day shall be charged to holiday hours. An employee must be on paid status on the day before and after the holiday to be compensated for the holiday.

E. Payment for Unused Vacation at Termination
Any Department Head, who has been in continuous full-time service of the City for a period of six (6) full months or more, who is terminating his/her employment, shall be paid for accrued vacation leave time on the effective date of termination.

F. Payment for Unused Vacation
Upon request of the Department Head and with approval of the City Manager, a Department Head may be paid the straight time daily equivalent of his/her salary in-lieu of vacation time off in order to address unusual or emergency conditions.

Such payment shall be for no more than forty (40) hours in any one calendar year, except as otherwise provided herein.

G. Annual Vacation Cash-Out Option
Department Heads with less than five (5) years City service may receive payment in-lieu of up to eighty (80) hours of accumulated vacation time in any one calendar year upon filing a written request with the Finance Department five days prior to requested date of issuance of the check, upon approval of the City Manager.

Department Heads with five (5) or more years of City service may receive payment in lieu of up to 120 hours accumulated vacation time in any one calendar year upon filing a written request with the Finance Department five (5) days prior to requested date of issuance of the check, upon approval of the City Manager.

H. Vacation Leave Accrual – Reinstated/Reemployed Dept. Heads Any Department Head who is reinstated or reemployed under the provisions of these rules shall accrue vacation at the same rate as prior to his/her termination.

I. Vacation Leave – New Department Heads

1. Vacation Leave Earned Upon Appointment: The City Manager is authorized to negotiate the vacation accrual rate for new Department Heads up to 160 maximum hours, based on the number of years of public service at any municipality and not based on the years of service with the City of West Covina.
15 2. New Department Heads – Upon completion of six (6) consecutive months of full-time service, may be credited with one-half of the annual vacation leave and may begin using such accrual. Thereafter, Department Heads may use vacation as they complete each month of service.

3. Each Department Head shall be granted an additional forty (40) hours of vacation leave with pay, upon completion of one year of employment, at the employee’s first anniversary date. Additional vacation, based on length of service, will accrue pursuant to these rules (see Article Three, Section II, Subsection B)
III. ADMINISTRATIVE LEAVE
The City shall provide all Department Heads administrative leave in accordance with the following guidelines.

A. Annual Allotment of Administrative Leave
Effective January 1, 2017, all Department Heads shall receive a maximum of onehundred forty (140) hours of administrative leave per year.

B. Annual Administrative Leave Cash-Out Option
In November of each year, Department Heads shall have the option to cash-out up to fifty (50) hours of Administrative Leave. The cash-out option is limited to one time per year.

C. Annual Administrative Leave Carry-Over Option
Department Heads may carry-over up to fifty (50) hours of Administrative Leave per year. There is no deadline on the use of the carry-over hours, but a maximum cap of one hundred (100) carry-over hours is established. Administrative leave that is carried over will be put into a separate leave account and will not be eligible for cash-out the following year or upon separation from the City.

D. Administrative Leave Policy
The specific details of the Administrative Leave Policy are set forth in Administrative Policy approved October 1, 1996, and as amended thereafter by the City Manager.

IV. SICK LEAVE
The City shall provide all Department Heads sick leave in accordance with the following guidelines.

A. Sick Leave Benefit
Sick leave is a benefit and not a right and is to be utilized by Department Heads who are unable to work because of an injury or illness not arising out of the course of their employment, except as provided otherwise in this article. 16 Additionally, the sick leave benefit should be thought of as an insurance policy; it insures and protects employees against a loss in wages when they are unable to work because of an illness or injury.

B. Sick Leave Accrual Rate and Allowances

1. Department Heads shall accrue ninety-six (96) hours of sick leave per calendar year.

2. Following completion of thirty (30) calendar days of continuous full-time service, each Department Head shall accrue 3.69 hours of sick leave per pay period. Thereafter for each pay period of service in which the Department Head has worked or has been paid for one-half (1/2) or more of the actual number of working hours in a pay period, he/she shall continue to accrue hours of credit for sick leave with pay.

3. Sick leave may be used by new Department Heads following thirty (30) calendar days of employment.

4. Unused sick leave may be accumulated without limit.

C. Reinstatement of Sick Leave

1. Any Department Head who is reinstated to full-time City employment shall be given full credit for his/her unused accumulated sick leave at the time of termination, provided, however, that no payoff for accumulated sick leave was received upon termination.

2. Upon reemployment, a Department Head who has separated employment in good standing will have sick leave time reinstated in the amount accumulated at the time of separation up to a maximum of 320 hours. If through the course of continued employment accumulated sick leave exceeds 320 hours, payoff for such excess accumulations shall be made in accordance with the payoff provisions of the program, but in no case shall the aggregate of such amount(s) exceed that provided by the policy.

D. Annual Sick Leave Cash-Out Program
Department Heads shall be eligible for the annual sick leave cash-out option. The annual sick leave cash-out program shall be administered as follows:

1. In November of each calendar year, the City will determine the amount of sick leave each Department Head accrued and saved during the preceding 12-month period. The maximum amount that can be accrued during a 12- month period is ninety-six (96) hours.
17 2. The maximum amount of sick leave that Department Heads may cash-out each calendar year is forty (40) hours. Cash-out amounts shall be based on the Department Head’s hourly rate.

3. To be eligible for the cash-out, Department Heads must have maintained a minimum of fifty-six (56) hours of unused sick leave accrued during the preceding 12-month period. These fifty-six (56) hours must be carried over into December. Department Heads may request cash payment or opt to bank for later use any hours that are in excess of the fifty-six (56) hour minimum carry-over.

4. Sick leave used by a Department Head during each calendar year will be charged against the Department Head’s current year earnings.

5. If fifty-six (56) hours per calendar year of unused sick leave are not available, the number of unused hours must be carried over to the sick leave bank.

6. To qualify for this program, Department Heads shall not be allowed to change sick leave to other forms of paid leave.

E. Sick Leave Payoff Upon Separation
Department Heads employed by the City before September 1, 2018 and with over three years of full-time salaried City service shall be paid for one third (1/3) or 400 hours, whichever is less, of all sick leave accrued at the time of separation.

The cash-out amount shall be based on the Department Head’s hourly rate at the time of separation.

Department Heads who are terminated and/or discharged from their employment with the City are not eligible for this provision.

F. Use of Sick Leave
Utilization of sick leave shall be controlled by the following guidelines.

1. Approval – Department Head sick leave can only be granted upon the approval of the City Manager in the case of bona fide illness or injury of the Department Head or in the event of the care or attendance of serious illness or death of a member of the Department Head’s immediate family.

2. Physician’s Certificate on Use of Sick Leave – The City Manager may require evidence in the form of a physician’s certificate, or written statement, as to the reason for any Department Head’s absence of two (2) or more consecutive working days for which sick leave was requested. A failure to supply or provide said certificate or written statement shall be grounds for denial of sick leave pay and the imposition of such disciplinary action as may be deemed appropriate.
18 3. Physical Examination May be Required – Any Department Head absent from work, due to illness or accident, may be required by the City Manager to submit to and successfully complete a physical examination before returning to active duty. The physical examination will be conducted by a physician of the City’s choice, with all costs to be paid by the City.

G. Use of Sick Leave – Care of Immediate Family

1. No more than forty-eight (48) hours of sick leave within any calendar year may be granted to a Department Head for the care or attendance upon members of his/her immediate family.

2. The phrase “immediate family,” for the use of sick leave, is defined under Bereavement Leave of this Article Five, as spouse, parent, grandparent, brother, sister, child, stepchild, grandchild, and in-laws.

H. Temporary Disability

1. A Department Head who is entitled to temporary disability indemnity under Div. 4, Div. 4.5 of the State Labor Code may elect to take that number of days or portions of days of his/her accumulated sick leave, or his/her accumulated vacation, as when added to his/her disability indemnity will result in payment to him/her of his/her full salary.

2. When his/her accumulated sick leave, or vacation, or both are exhausted, he/she is still entitled to receive disability indemnity.

I. Sick Leave Limitations
No Department Head shall be entitled to sick leave with pay while absent from duty on account of the following causes.

1. Disability arising from sickness or injury purposely self-inflicted or caused by any of his/her own willful misconduct.

2. Sickness or disability sustained while on leave of absence, other than regular vacation leave or sick leave.

3. Disability or illness arising from compensated employment other than with the City of West Covina.

J. Sick Leave During Vacation
Sick leave shall not be used in lieu of or in addition to vacation leave. However, a Department Head who becomes seriously ill on an approved vacation may contact the City Manager and request that sick leave be granted in lieu of vacation for the 19 period of illness. The City Manager has discretion in approving or disapproving such request.

K. Holiday During Sick Leave
Observed holidays occurring during sick leave shall not be deducted from Department Head’s sick leave time.

L. Use of Sick Leave to Offset Disability Retirement
No Department Head shall use sick leave days to offset the date of disability retirement. The effective date of disability retirement shall be as soon as practicable after the City’s physician has determined that the Department Head can no longer perform the duties of his/her or an alternate position.

V. WORK RELATED DISABILITY LEAVE
The City shall provide all Department Heads leave for a bona fide work injury and/or illness in accordance with the following guidelines.

A. Injury/Illness Arising Out of Job Duties
Whenever a Department Head is disabled, whether temporarily or permanently, by injury or illness arising out of and in the course of their duties, they shall be entitled, regardless of their period of service with the City, to leave of absence while so disabled, without loss of salary. Temporary disability compensation, if any, being considered as and credited to salary for this purpose – for the period of such disability, but not exceeding one (1) year, or until such earlier date as they are determined to be maximum medically improved (i.e., MMI or permanent and stationary) and unable to return to their usual and customary duties.

1. The leave of absence hereby granted shall be in addition to, and shall not be charged to or deducted from, accumulated sick leave except as provided here.

2. Such leave, however, shall not be paid for more than three (3) days unless and until such Department Heads are determined by the City to be legally entitled to receive benefits under the Workers’ Compensation Law of the State of California based upon such injury or illness. When and while applicable, this section shall supercede the provisions of the Grievance Procedure.

B. Salary Increases During Disability Leave
Relative to Department Heads, (1) salary increases which would have come due during a disability leave shall take effect upon the day the employee returns to regular duties in accordance with existing rules; (2) holidays occurring during disability shall not be counted as disability leave days, but shall be considered as holidays for which time off has been utilized; and (3) vacation and sick leave benefits shall continue to accrue during periods of industrial disability leaves. 20 C. Review of Safety Committee
The first three (3) work days of absence of Department Heads due to a disability shall be charged to the Department Head’s usable accumulation of sick leave or other time off benefits; provided, however, that the Safety Committee or its subcommittee, upon request of the Department Head, shall review the circumstances of the injury. If the Safety Committee rules that the Department Head had no possible opportunity to prevent or reduce the injury through any alternative action, disability time off charged to the employee’s time off benefits may be restored.

Such restorations shall be limited to causes where no danger could have been anticipated or precautions and actions taken by the Department Head to prevent or reduce the injury. Appeal of Safety Committee determinations provided for in this section shall be made to the City Manager, whose decision shall be final.

VI. BEREAVEMENT LEAVE
Bereavement leave up to forty (40) hours per occurrence will be available to a Department Head in the event of the death of said Department Head’s immediate family member, which is defined as a grandparent, parent, spouse, in-laws, child, stepchild, grandchild, brother, or sister. If additional bereavement leave is necessary, sick leave may be used as approved by the City Manager. Evidence of proof may be requested.

VII. MILITARY LEAVE
A. State Military and Veteran’s Code
Military leave with pay shall be granted in accordance with Section 395 of the State Military and Veteran’s Code.

B. Inactive Military Service

1. Any Department Head who is on inactive duty such as scheduled reserve drill periods, and who has been in the service of the public agency from which leave is taken for a period not less than one year immediately prior to the day on which the absence begins shall be entitled to receive his/her salary or compensation as such public employee for the first thirty (30) calendar days of any such absence.

2. Pay for such purposes shall not exceed thirty (30) days in any one year of public agency service, all service of said public employee in the recognized military service shall be counted as public agency service.

3. The City may grant a military leave of absence without pay for an indefinite period of time to any Department Head who is called into active military service even though the Department Head does not meet the one (1) year of continuous service requirements.
21 C. Active Military Service

1. Each full-time Department Head of the City who has been or is called to active military service with the Armed Forces of the United States in connection with the activation of the Military Reserves shall be entitled to military leave with full pay for the period of absence on military service in excess of the period covered by said Rule 10, Section 10.26.

2. The amount of pay each such Department Head shall be entitled to receive from the City for said additional period of military leave shall be the difference between the gross pay and allowances actually received by the officer or employee from the United States for such service and the gross wages that said Department Head would have received from the City Of West Covina if he or she had not been called to active military duty, subject to all necessary and appropriate deductions and withholdings.

3. The City shall also provide continued health and dental benefits to the Department Heads’ dependents, provided that the dependents were covered for those benefits prior to the Department Head being called to active duty. Further, contributions to deferred compensation from the Medical and Dental Insurance benefit shall not be made during the time of activation.

4. The City shall not pay any wage or benefit provided for in this resolution until and unless the Department Head who requests such payment provides satisfactory proof and documentation of eligibility to receive payment in accordance with procedures established by the City Manager.

VIII. JURY DUTY
The City shall provide all Department Heads leave for mandated jury duty in accordance with the following guidelines.

A. Jury Duty Policy
No deductions shall be made from the salary of a Department Head while on jury duty if he/she has waived or remitted to the City the fee for jury duty paid for hours the Department Head is scheduled to work. If he/she has not so waived or remitted the jury fee, he/she shall be paid only for the time actually worked in his/her regular position. A Department Head accepted for jury duty shall immediately notify the City Manager in writing of his/her decision to either waive or remit his/her jury fee to the City.

B. Jury Fees Returned to the City
The City will grant a Department Head required to serve on jury duty, or to report for examination to serve on jury duty, one (1) time for a maximum of 160 hours, paid leave for such purposes during any three (3) consecutive years of employment. All fees received by the Department Head for jury duty, exclusive 22 of mileage, shall be remitted to the City. City Administrative procedures will govern further details of this program.

IX. FAMILY CARE LEAVE
The City shall provide all Department Heads leave for family care in accordance with the following guidelines.

A. Birth or Adoption
Leaves due to pregnancy or subsequent to the birth or adoption of a child for parental care purposes, will be granted for a reasonable period of time by the City Manager, provided such period, including paid leave and leave without pay, shall not exceed four months. Such leave shall not be conditioned on whether the Department Head is medically disabled but must be directly associated with the birth or adoption of a child. Only those Department Heads with at least one (1) year of continuous City employment shall be eligible.

B. Family Illness
Leaves due to serious health condition of a child, spouse or parent of a Department Head may be granted for a reasonable period of time by the City Manager, provided such period including paid and unpaid leave, shall not exceed twelve (12) weeks in any twelve (12) month period. Only those Department Heads with at least one year of continuous City employment shall be eligible.

Certification from a health care provider that the Department Head’s leave is necessary, and the prospective length of such leave may be required upon request.

Family care leave shall be administered in a manner consistent with Sections 12945, 12945.2 and 19702.3 of the California Government Code. California law shall prevail unless preempted by federal law.

C. Use of Paid Leave
Paid benefit time such as vacation, personal leave days, compensatory time and administrative leave may be taken during any family leave period so long as the total time off does not exceed twelve (12) weeks. Such leave must be used prior to a Department Head taking leave without pay except during the disability period of a female employee, which is in conjunction with the birth of a child. Sick leave may only be used during the disability period or as provided under Personnel Rules. All Department Heads on family care leave are entitled to return to the same or comparable position.

More specific details on the Family Medical Leave Policy is set forth in the City’s Administrative Policy on the subject (dated 1/3/94 & 4/6/94).

X. SPECIAL LEAVE OF ABSENCE WITH PAY
When a Department Head has exhausted all sick leave and vacation time to which he/she is entitled, the City Council may, upon showing of good cause and justifiable and deserving circumstances, grant to such Department Head a leave of absence with pay for 23 a period not exceeding six months and subject to such conditions as the City Council may deem advisable. If temporary disability payments are paid to such Department Head during any such leave of absence with pay, they shall be credited to and considered a part of his/her salary, and the City shall pay only the difference which when added thereto would equal his/her full salary. The aggregate of all such leave shall not be more than one year.

XI. LEAVES OF ABSENCE WITHOUT PAY
Leaves of absence without pay shall be controlled and by the following rules and guidelines.

A. Unauthorized Absence – Automatic Termination
Any Department Head absent from his/her job for more than two (2) working days without prior permission of the City Manager, shall be considered to have automatically terminated his/her employment with the City, unless such leave is extended as approved by the City Manager for mitigating circumstances.

B. Unauthorized Absence – Other Disciplinary Action
Any unauthorized absence may be cause for disciplinary action.

C. Authorized Absence
Upon the request of the Department Head, a leave of absence without pay may be granted by the Council or City Manager to a Department Head, who immediately preceding the effective date of such leave, shall have completed at least one year of continuous service.

A Department Head shall not be entitled to a leave of absence as a matter of right, but only upon good and sufficient reason.

D. Leave of Absence Without Pay - Duration

1. Request for leave of absence without pay shall be submitted to the City Manager, and shall state specifically the reasons for the request, the date when leave is desired to begin, and the probable date of return to work.

2. The City Manager may approve the request of leave of absence without pay, of one hundred twenty (120) calendar days or less.

3. The City Manager may approve requests of more than one hundred twenty (120) calendar days, not to exceed one (1) full year.

4. The City Manager may later, due to mitigating circumstances, extend such leave of absence without pay for one (1) additional full year.

5. A physician statement shall be required of any Department Head who requests leave of absence without pay because of medical conditions. 24 E. Leave of Absence – Due to Job Related Injury
The City Council may grant a leave of absence without pay for an indefinite period of time to any Department Head who is injured on the job or has a serious illness even though the Department Head does not meet the one-year of continuous service requirements.

F. Accrual of Benefits
Leave of absence without pay granted by the City shall not be construed as a break in service of employment, and rights accrued at the time leave is granted shall be retained by the Department Head; however, vacation credits, sick leave credits, increases in salary and other similar benefits shall not accrue to a person granted such leave during the period of absence. A Department Head reinstated after leave of absence without pay shall receive the same step in the salary range he/she received when he/she began his/her leave of absence. Time spent on such leave without pay shall not count toward service for increases within the salary range, and the Department Head’s salary anniversary date shall be set forward one month for each thirty (30) consecutive days taken.

XII. FAILURE TO RETURN FROM LEAVE
Failure of the Department Head to return to his/her employment upon the termination of any authorized leave of absence shall constitute an automatic termination from City service of that Department Head, unless such leave is extended as approved by management for mitigating circumstances.

The City reserves the right to revoke or cancel any authorized leave for reasons which the City finds to be sufficient.

POSITION TITLE GRADE STEP 1 STEP 2 STEP 3 STEP 4 MAX
Assistant City Clerk DH13 8,392 $ ‐ ‐ ‐ $11,328 Assistant City Manager DH04 12,902 $ ‐ ‐ ‐ $17,414 City Manager DH01 20,220 $ ‐ ‐ ‐ $20,220 Code Enforcement Director DH14 10,328 $ ‐ ‐ ‐ $13,943 Community Development Director DH07 11,103 $ ‐ ‐ ‐ $14,991 Community Services Director DH09 10,776 $ ‐ ‐ ‐ $14,547 Deputy City Manager DH12 9,316 $ ‐ ‐ ‐ $12,576 Finance Director DH08 13,257 $ ‐ ‐ ‐ $17,897 Fire Chief DH03 14,733 $ ‐ ‐ ‐ $19,890 Human Resources & Risk Mgmt. Director DH10 10,484 $ ‐ ‐ ‐ $14,153 Planning Director DH11 10,328 $ ‐ ‐ ‐ $13,943 Police Chief DH02 16,374 $ ‐ ‐ ‐ $20,632 Public Health Officer DH15 14,723 $ 15,458 16,232 17,044 $17,897 Public Services Director DH05 12,610 $ ‐ ‐ ‐ $17,025 Public Works Director DH05 12,610 $ ‐ ‐ ‐ $17,025

MONTHLY PAY RANGE

APPENDIX A
City of West Covina
Department Head
Position Classifications & Salary Schedule
Effective first full pay period January 2024
AGENDA ITEM NO. 5

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: December 19, 2023
TO: Mayor and City Council
FROM: Paulina Morales
Acting City Manager
SUBJECT: CONSIDERATION OF APPROVAL AND TRANSMITTAL OF AN ADMINISTRATIVE BUDGET AND A RECOGNIZED OBLIGATION PAYMENT SCHEDULE (“ROPS”) FOR THE PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2025 FOR THE SUCCESSOR

AGENCY TO THE FORMER WEST COVINA REDEVELOPMENT AGENCY
RECOMMENDATION:

It is recommended that the City Council, acting as the Successor Agency to the former West Covina Redevelopment Agency, adopt the following resolution:

RESOLUTION NO. 2023-110 – A RESOLUTION OF THE SUCCESSOR AGENCY TO THE

FORMER WEST COVINA REDEVELOPMENT AGENCY APPROVING AND AUTHORIZING THE

TRANSMITTAL OF AN ADMINISTRATIVE BUDGET AND A RECOGNIZED OBLIGATION PAYMENT SCHEDULE (“ROPS”) FOR THE PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2025
BACKGROUND:

In accordance with Health and Safety Code Section 34177(o)(1), the Successor Agency is required to file a Recognized Obligation Payment Schedule (“ROPS”) annually in order to receive a distribution of property tax increment dollars with which to fund the obligations of the former Redevelopment Agency.

These obligations include bond debt service payments, amounts due under existing agreements with commercial property owners, repayment of amounts borrowed from the Housing Fund to fund property tax shifts mandated by the State, costs of litigation to protect assets of the former Redevelopment Agency, repayment of loans to the City, and administrative costs of the Successor Agency to wind-down the affairs of the former Redevelopment Agency.

While many of these listed items are not necessarily debt, they are considered obligations for purposes of this mandated report and must be listed on the ROPS if they are to be funded by distributions of future tax increment dollars. These items are not debt obligations of the City of West Covina.

DISCUSSION:

The ROPS schedule (Exhibit A) lists all amounts that will be paid for the period of July 1, 2024 through June 30, 2025. Once the ROPS is approved by the Successor Agency and Oversight Board, it then must be forwarded to the State Department of Finance (DOF) by February 1, 2024. DOF holds final approval authority of the items listed on the ROPS and directs the Los Angeles County Auditor-Controller to distribute tax increment funds to the Successor Agency. Many of the obligations listed on the ROPS are estimates, i.e., variable rate debt service payments, litigation, etc.

The Successor Agency is also required to adopt an administrative budget for each annual period. The administrative budget for the Successor Agency for the period of July 1, 2024 through June 30, 2025 can be found in Exhibit B. This budget is to be funded by the administrative allowance, which is 3% of the enforceable obligations, after loan payments, or $250,000 annually; whichever is greater. The City will absorb any administrative costs above this administrative allowance.

LEGAL REVIEW:

Successor Agency Counsel has reviewed and approved the resolution as to form.

Prepared by: Stephanie Sikkema, Finance Director
Fiscal Impact
FISCAL IMPACT:

The total amount of funding requested for enforceable obligations from the Redevelopment Property Tax Trust Fund (RPTTF) on ROPS 24-25 is $20,621,487 and includes many of the same items that have been previously approved by DOF.

The Successor Agency cannot receive or spend any funds unless the amounts are listed on a Recognized Obligation Payment Schedule. This schedule identifies all outstanding obligations that must be satisfied before the Agency can be dissolved. The obligations listed on this schedule will receive property tax allocations distributed by the County of Los Angeles as their funding source.

If the Successor Agency’s administrative costs exceed the administrative allowance, the excess expenditures will be absorbed by the City.

Attachments
Attachment No. 1 - Successor Agency Resolution No. 2023-110 Exhibit A - Recognized Obligation Payment Schedule for July 1, 2024 through June 30, 2025 Exhibit B - Successor Agency Administrative Budget for July 1, 2024 through June 30, 2025 CITY COUNCIL GOALS & OBJECTIVES: Maintain and Enhance City Facilities and Infrastructure Achieve Fiscal Sustainability and Financial Stability
ATTACHMENT NO. 1
RESOLUTION NO. 2023-110

A RESOLUTION OF THE SUCCESSOR AGENCY TO THE FORMER

WEST COVINA REDEVELOPMENT AGENCY APPROVING AND

AUTHORIZING THE TRANSMITTAL OF AN ADMINISTRATIVE

BUDGET AND A RECOGNIZED OBLIGATION PAYMENT SCHEDULE
(“ROPS”) FOR THE PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2025
WHEREAS, pursuant to ABX 1 26, enacted on June 28, 2011, and as subsequently amended by AB 1484, SB 341, and SB 107 (“Dissolution Act”), the Redevelopment Agency to the City of West Covina was dissolved as of February 1, 2012, and the City of West Covina elected to serve as the Successor Agency to the former Redevelopment Agency to the City of West Covina; and WHEREAS, pursuant to Health and Safety Code section 34179(q), commencing on and after July 1, 2018, the County of Los Angeles, where more than 40 oversight boards were created by the Dissolution Act, has five consolidated oversight boards each encompassing the five supervisorial districts; and WHEREAS, Health and Safety Code section 34177(o)(1) requires that the ROPS for the period from July 1, 2024 to June 30, 2025 be submitted after oversight board approval to the State of California Department of Finance and the Los Angeles County Auditor-Controller by February 1, 2024; and
WHEREAS, the West Covina City Council, acting as Successor Agency to the former West Covina Redevelopment Agency, reserves the right to appeal any determination of the State of California Department of Finance or other entity regarding the propriety of this Resolution as well as any future determinations; and WHEREAS, the West Covina City Council, acting as Successor Agency to the former West Covina Redevelopment Agency, intends to comply with the statemandated obligations established hereunder; and WHEREAS, all other legal prerequisites to the adoption of this Resolution have occurred.

NOW, THEREFORE, BE IT RESOLVED by the West Covina City Council, acting as Successor Agency to the former West Covina Redevelopment Agency, as follows:

SECTION 1. The foregoing recitals are incorporated into this Resolution by this reference, and constitute a material part of this Resolution.

SECTION 2. The Recognized Obligation Payment Schedule (“ROPS”) attached hereto as Exhibit “A” is approved and the Executive Director is authorized to submit the ROPS to the Oversight Board for approval and transmit the same to the Los Angeles County Auditor-Controller, the California State Controller and the State of California Department of Finance in accordance with Health and Safety Code section 34177 subject to all reservations of rights and contingencies set forth above.

SECTION 3. The Administrative Budget for the Successor Agency for the annual period of July 1, 2024 – June 30, 2025 attached hereto as Exhibit “B” is approved and the Executive Director is authorized to transmit the same to the Los Angeles County Auditor-Controller, the California State Controller and the State of California Department of Finance in accordance with Health and Safety Code section 34177 subject to all reservations of rights and contingencies set forth above.

SECTION 4. The Executive Director or designee is authorized to take all actions necessary to implement this Resolution, including without limitation, the posting of this Resolution and the Recognized Obligation Payment Schedule on the City’s website, and any other reasonable acts in furtherance of approval of the Recognized Obligation Payment Schedule and Administrative Budget.

SECTION 5. The Secretary shall certify as to the passage and adoption of this Resolution, and it shall thereupon take effect and be in full force.

APPROVED AND ADOPTED this 19th day of December, 2023.

Brian Calderón Tabatabai
Chair
APPROVED AS TO FORM: ATTEST:

Thomas P. Duarte Lisa Sherrick
Counsel Secretary
I, LISA SHERRICK, Secretary of the Successor Agency to the former West Covina Redevelopment Agency, do hereby certify that the foregoing Resolution No. 2023-110 was duly adopted by the West Covina City Council, acting as Successor Agency to the former West Covina Redevelopment Agency, at a regular meeting thereof held on the 19th day of December, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Secretary
Recognized Obligation Payment Schedule (ROPS 24-25) - Summary Filed for the July 1, 2024 through June 30, 2025 Period Successor Agency: West Covina
County: Los Angeles
Current Period Requested Funding for Enforceable
Obligations (ROPS Detail)
24-25A Total
(July -
December)
24-25B Total
(January -
June)
ROPS 24-25
Total
A Enforceable Obligations Funded as Follows (B+C+D) $ - $ - $ - B Bond Proceeds - - -
C Reserve Balance - - -
D Other Funds - - -
E Redevelopment Property Tax Trust Fund (RPTTF) (F+G) $ 18,039,904 $ 2,581,583 $ 20,621,487 F RPTTF 17,903,724 2,445,403 20,349,127
G Administrative RPTTF 136,180 136,180 272,360
H Current Period Enforceable Obligations (A+E) $ 18,039,904 $ 2,581,583 $ 20,621,487 Certification of Oversight Board Chairman:

Name Title
Pursuant to Section 34177 (o) of the Health and Safety
code, I hereby certify that the above is a true and
accurate Recognized Obligation Payment Schedule for
the above named successor agency. /s/
Signature Date

EXHIBIT A
West Covina
Recognized Obligation Payment Schedule (ROPS 24-25) - ROPS Detail July 1, 2024 through June 30, 2025

OPA/DDA/
Construction
06/26/
1989
09/01/2022 Fashion
Plaza CFD
Tax Increment
pledged to CFD
Merged - Y $- - - - - - $- - - - - - $-
10 CSS - CFD Remediation 10/19/
2004
10/19/2054 Coastal
Sage
Scrub
CFD
CFD
Assessment
Merged 100,000 N $100,000 - - - 50,000 - $50,000 - - - 50,000 - $50,000 11 Repay County
Loan
Third-Party
Loans
06/19/
1990
08/20/2021 County of
Los
Angeles
Repay Loan of
Deferred Tax
Increment
Merged 4,838,823 N $4,838,823 - - - 4,838,823 - $4,838,823 - - - - - $- 12 SA
Administrative
Budget
Admin Costs 01/01/
2014
06/30/2018 SA staff,
Various
Administration
for both project
areas
Merged 272,360 N $272,360 - - - - 136,180 $136,180 - - - - 136,180 $136,180 13 City
Cooperative
Agreement
City/County
Loan (Prior 06/
28/11), Other
02/15/
2011
06/30/2018 City of
West
Covina
Reimbursement
of advanced
SA expenses
Merged - N $- - - - - - $- - - - - - $-
21 Successor
Agency Legal
Services
Legal 06/30/
2016
06/30/2018 Jones &
Mayer
Successor
Agency Legal
Services
Merged - N $- - - - - - $- - - - - - $-
23 City Note -
Administration
City/County
Loan (Prior 06/
28/11), Other
08/09/
1971
06/30/2025 City of
West
Covina
Repay City for
admin &
construction
Merged 7,281,414 N $728,141 - - - 728,141 - $728,141 - - - - - $- 24 City Note - CIP City/County
Loan (Prior 06/
28/11), Other
02/28/
1972
06/30/2025 City of
West
Covina
Repay City for
capital projects
Merged 7,281,414 N $728,141 - - - 728,141 - $728,141 - - - - - $- 25 City Note
Revolving
City/County
Loan (Prior 06/
28/11), Other
12/16/
1985
06/30/2025 City of
West
Covina
Repay City for
revolving credit
Merged 7,281,414 N $728,141 - - - 728,141 - $728,141 - - - - - $- 26 Sales Tax
Reimbursement
Bond
Reimbursement
Agreements
07/25/
2005
06/30/2025 City of
West
Covina
Reimburse City
for CFD Sales
Tax
Merged 7,050,992 N $7,050,992 - - - 7,050,992 - $7,050,992 - - - - - $- 30 OPA - CFD OPA/DDA/
Construction
06/26/
1989
09/01/2022 Starwood CFD admin and
developer
repayment
Merged - Y $- - - - - - $- - - - - - $-
45 1998 - 2006
Bonds
Fees 04/01/
1998
09/01/2030 US Bank/
BNY
Bond Fiscal
Agent & Liquity
Prov Fees
Merged 8,000 N $8,000 - - - - - $- - - - 8,000 - $8,000 50 Unfunded
Pension
Unfunded
Liabilities
07/01/
1966
06/30/2026 CalPERS Payment for
unfunded
Merged 1,073,575 N $1,073,575 - - - 1,073,575 - $1,073,575 - - - - - $-

A B C D E F G H I J K L M N O P Q R S T U V W
Item
# Project Name Obligation Type
Agreement
Execution
Date
Agreement
Termination
Date
Payee Description Project
Area
Total
Outstanding
Obligation
Retired ROPS
24-25 Total
ROPS 24-25A (Jul - Dec)
24-25A
Total
ROPS 24-25B (Jan - Jun)
24-25B
Total
Fund Sources Fund Sources
Bond
Proceeds
Reserve
Balance
Other
Funds RPTTF Admin
RPTTF
Bond
Proceeds
Reserve
Balance
Other
Funds
RPTTF
Admin
RPTTF
Liabilities pension
obligations
51 Retirement
Benefits
Unfunded
Liabilities
09/19/
2001
06/30/2034 Former
employees
Payment for
retirement
obligations -
OPEB
Merged 1,117,731 N $1,117,731 - - - 1,117,731 - $1,117,731 - - - - - $- 60 Special
Assessments
on RDA-owned
parcels
Project
Management
Costs
01/01/
2014
06/30/2018 City of
West
Covina
Citywide
Lighting &
Landscape
Maint District
#2
Merged 200 N $200 - - - 100 - $100 - - - 100 - $100
67 Project
Administrative
Costs
Project
Management
Costs
09/27/
2011
06/30/2018 Various Project specific
related costs
for
environmental
land use
consulting for
BKK Landfill
Merged - N $- - - - - - $- - - - - - $-
73 Loan
Agreement
Unfunded
Liabilities
09/16/
2014
06/30/2018 City of
West
Covina
Reimbursement
of advanced
SA expenses
Merged - N $- - - - - - $- - - - - - $-
74 Cooperative
Agreement
Unfunded
Liabilities
09/16/
2014
06/30/2018 City of
West
Covina
Reimbursement
of advanced
SA expenses
Merged - N $- - - - - - $- - - - - - $-
76 Loan
Agreement
Unfunded
Liabilities
09/16/
2014
06/30/2018 City of
West
Covina
Reimbursement
of advanced
SA expenses
(legal
expenses)
Merged 1,226,433 N $1,226,433 - - - 1,226,433 - $1,226,433 - - - - - $- 77 Housing
Successor
Admin
Housing Entity
Admin Cost
07/01/
2015
06/30/2018 Housing
Successor
Agency
AB 471 -
Housing Admin
Merged - N $- - - - - - $- - - - - - $-
117 Bond
Disclosure
Fees 07/01/
2015
06/30/2018 Various Bond
Disclosure
costs
1,000 N $1,000 - - - - - $- - - - 1,000 - $1,000
119 Interim
Arbitrage
Report
Fees 07/01/
2015
06/30/2018 Various Interim
Arbitrage
Report
2,000 N $2,000 - - - 2,000 - $2,000 - - - - - $-
140 2017 Tax
Allocation
Refunding
Bonds
Refunding
Bonds Issued
After 6/27/12
02/07/
2017
09/01/2030 US Bank Refund items #
1, 2, 4 & 5
4,589,069 N $1,295,156 - - - - - $- - - - 1,295,156 - $1,295,156 141 2017 Tax
Allocation
Refunding
Bonds
Fees 02/07/
2017
09/01/2030 US Bank Trustee Fees 1,500 N $1,500 - - - - - $- - - - 1,500 - $1,500 144 Anticipated/
Existing
Litigation 06/30/
2020
06/30/2021 Jones &
Mayer &
Enforcement of
contractual
20,000 N $20,000 - - - 10,000 - $10,000 - - - 10,000 - $10,000

West Covina
Recognized Obligation Payment Schedule (ROPS 24-25) - Notes July 1, 2024 through June 30, 2025
Item # Notes/Comments
3 9 This item has been retired.
10 11
12 13
21 23
24 25
26 30 This item has been retired.
45 50
51 60
67 73
74 76
77 117
119
140
141
144
Exhibit B
Annual Amount Jul - Dec 2024 Jan - Jun 2025
Salaries & Benefits 84,330 $ 42,165 $ 42,165 $
Maintenance & Operations
Consultants 84,000 42,000 42,000
Audit Fees 1,530 765 765
Legal Fees 40,000 20,000 20,000
Overhead 62,500 31,250 31,250
Subtotal Maintenance & Operations 188,030 $ 94,015 $ 94,015 $ Total Budget 272,360 $ 136,180 $ 136,180 $
Successor Agency To The West Covina Redevelopment Agency Administrative Budget
July 1, 2024 through June 30, 2025 Period
Recognized Obligation Payment Schedule (ROPS 24-25)
AGENDA ITEM NO. 6

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: December 19, 2023
TO: Mayor and City Council
FROM: Paulina Morales
Acting City Manager
SUBJECT: CONSIDERATION OF THE FIRST QUARTER FINANCIAL REPORT AND BUDGET AMENDMENT FOR FISCAL YEAR 2023-24
RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Receive and file the First Quarter Financial Report for Fiscal Year 2023-24; and

2. Adopt the following resolution:

RESOLUTION NO. 2023-104 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2023 AND ENDING JUNE 30, 2024 (FIRST QUARTER FINANCIAL

REPORT)
BACKGROUND:

This report is intended only to provide the City Council and the public with an overview of the City’s general fiscal condition. The financial information included in this report is preliminary, unaudited and subject to revision upon completion of the City's closing and audit. The City will make the Quarterly Financial Report available on the City’s website for review by the City’s stakeholders.

DISCUSSION:

The City has completed the first quarter of Fiscal Year 2023-24. The Quarterly Report (Attachment No. 1) summarizes the overall financial performance of the City for the period of July 1, 2023 through September 30, 2023, but it is not meant to be inclusive of all finance and accounting transactions. While the focus of the report is the General Fund, summary financial information is also provided for the Enterprise Fund and Special Revenue Funds.

The information presented reports revenues as they are received and expenditures when paid.

Revenues and expenditures are only accrued at year-end to account for such activity in the correct fiscal year. Additionally, a budget amendment (Attachment No. 2) is proposed with the Quarterly Report to adjust revenue and expenditures based on activity to date.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form.

Fiscal Impact
FISCAL IMPACT:

The General Fund original budget for FY 2023-24 was $81.9 million in revenue, $81.8 million in expenditures, and a total revenue less expenditures of $176,081. Council allowances were increased by Resolution No. 2023-89, BA# 2024-04, bringing net revenue and expenditures to $156,081. The first quarter budget amendment proposes to add $16,204 in expenditures. With $50,000 in revenue also proposed, there is a positive net impact on the general fund of $33,796, bringing net revenue and expenditures to $189,877.

The proposed budget amendment includes the following changes to General Fund (Fund 110) appropriations:

General Fund
Original Current Requested
BA
Amended
Budget Budget Budget
Revenue
Charges for Services 6,328,728 6,328,728 6,328,728 Cost Recovery 321,100 321,100 321,100 Fines & Forfeitures 970,720 970,720 970,720 Interdepartmental Charges 1,196,200 1,196,200 1,196,200 Licenses & Permits 2,885,800 2,885,800 2,885,800 Other Revenues 194,030 194,030 194,030 Other Taxes 9,758,500 9,758,500 9,758,500 Property Tax 32,710,100 32,710,100 32,710,100 Revenue from Other Agencies 3,063,600 3,063,600 3,063,600 Sales Tax 23,026,000 23,026,000 23,026,000 Transfers In 159,762 159,762 159,762 Use of Money & Property 1,313,500 1,313,500 50,000 1,363,500 Revenue Total 81,928,040 81,928,040 50,000 81,978,040
Expenditures
Administration 1,569,154 1,569,154 1,204 1,570,358 City Clerk 369,777 369,777 369,777 Community Development 2,832,565 2,832,565 4,150 2,836,715 Finance 3,685,801 3,685,801 3,685,801 Fire 20,880,808 20,880,808 - 20,880,808 Human Resources 805,967 805,967 7,370 813,337 Police 30,940,622 30,940,622 30,940,622 Public Services 5,467,890 5,467,890 3,480 5,471,370 Transfers Out 15,199,375 15,199,375 15,199,375 Expenditures Total 81,751,959 81,751,959 16,204 81,768,163 BA# 2024-04, Resolution No. 2023-89 (20,000) (20,000) Revenue Less Expenditures 176,081 156,081 33,796 189,877 In addition to the proposed amendments to the General Fund, the table below summarizes proposed amendments to other funds:

Other Funds
Current
Budget
Requested BA Amended
Budget
Air Quality Improvement Trust (119)
Revenue         139,900      139,900
Expenditures         226,400                   100     226,500 WC Community Svcs Foundation (220)
Revenue 141,900 2,065 143,965
Expenditures 272,300 12,731 285,031
Fleet Management (365)
Revenue      1,786,200          (230,000)  1,556,200
Expenditures      1,786,200          (230,000)  1,556,200 Attachments
Attachment No. 1 - First Quarter Financial Report
Attachment No. 2 - Resolution 2023-104
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability Maintain Good Intergovernmental Relations
Enhance City Image and Effectiveness

CITY OF WEST COVINA

FIRST QUARTER FINANCIAL REPORT
Fiscal Year 2023-24
ATTACHMENT NO. 1
The City has completed the first quarter of Fiscal Year (FY) 2023-24. This report summarizes the overall
financial performance of the City for the period of July 1, 2023, through September 30, 2023, but it is not
meant to be inclusive of all finance and accounting
transactions. While the focus of the report is the
General Fund, summary financial information is also
provided for the Enterprise Fund and Special Revenue
Funds. The information presented is unaudited. This
report is intended to provide City Council and the
public with an overview of the City’s general fiscal
condition.

The revenue and expenditures per the Budget to YearTo-Date (YTD) Actual comparisons include adjustments for carryovers and any appropriations
made as of September 30, 2023. The information
presented reports revenues as they are received and
expenditures when paid. Revenues and expenditures
are only accrued at year end to account for such
activity in the correct fiscal year.

GENERAL FUND
The General Fund (GF) is the general operating fund
for the City. It provides the resources to sustain the
day-to-day activities and services to the community.

All nine departments receive support, either directly
or indirectly, from the General Fund.

Chart 1: GF Budget vs. YTD Actual
The General Fund original budget for FY 2023-24 was
$81.9 million in revenue, $81.8 million in
expenditures, and a total revenue less expenditures of
$176,081. With only 25% of the year complete,
General Fund revenues are 6.9% of budget, and
expenditures are 18.8%. Total revenues are $5.7
million, and expenditures are $15.4 million leaving a
total revenue less expenditures negative 9.6 million.

GENERAL FUND REVENUE
The City’s two major General Fund revenue sources
are Property Tax and Sales Tax which make up 65% of
the General Fund revenues combined.

Table 1: GF Revenue – Budget vs. YTD Actual
Revenue Source Current
Budget
YTD
Actual %
Property Tax 32,710,100 0 0.0%
Sales Tax 23,026,000 1,905,062 8.3%
Other Taxes 9,758,500 456,930 4.7%
Charges for Services 6,328,728 1,921,237 30.4%
Revenue from Other
Agencies 3,063,600 917 0.0%
Licenses & Permits 2,885,800 716,075 24.8%
Use of Money &
Property 1,313,500 322,070 24.5%
Interdepartmental
Charges 1,196,200 299,053 25.0%
Fines & Forfeitures 970,720 138,218 14.2%
Cost Recovery 321,100 0 0.0%
Other Revenues 194,030 12,602 6.5%
Transfers In 159,762 0 0.0%
Grand Total 81,928,040 5,672,479 6.9%
$81.9 $81.8
$5.8
$15.4
$0
$10
$20
$30
$40
$50
$60
$70
$80
$90
Revenue Expenditures
Millions
Current Budget Sum of Actual YTD
City of West Covina First Quarter Financial Report FY 2023-2024 2 | P a g e

PROPERTY TAX
The first major property tax distribution to the City for FY 2023-24 will be received in December. Included in
this line item are Secured Property Taxes, Property
Taxes In-Lieu of Vehicle License Fees (VLF), and
residual payments from the dissolution of the former
redevelopment agency.

SALES TAX
As of September 30, 2023, the allocation received
represents approximately 8.3% of the total sales tax
allocation for the year. This is typical for this time of year as there is a two-month lag in sales tax
distributions. The City will continue to receive sales tax allocations with the final quarter allocation distributed by the California State Department of Taxes and Fees
Administration (CDTFA) in August 2024.

OTHER TAXES
This category includes Franchise Fees, Business
License Tax, Transient Occupancy Tax (TOT), and
Property Transfer Tax. At the end of the first quarter
only $456k or 4.7 percent of the original budget
projection had been realized. This is due to a lag in
when these revenues are received. Additionally, these
taxes are not evenly disbursed throughout the year.

CHARGES FOR SERVICES
These revenues include plan check and zoning related
fees, recreation fees, interfund charges, police, and
fire fees. These fees are trending slightly above
projected at approximately 30% or $1.9 million
through September 2023.

LICENSE & PERMITS
Revenues for licenses & permits include building and
engineering permits, and animal licenses. Revenue
projections are trending as projected at nearly 25
percent of the original budget projection or $716k.

REVENUES FROM OTHER AGENCIES
This category includes Vehicle In-Lieu, State Mandated
Cost reimbursement revenue, and the exchange of
Prop A funds, which is the largest revenue source in
this category. Most of this revenue is received onetime within the fiscal year. Additionally, the Prop A Exchange (which accounts for $2.3 million) typically
does not occur until the end of the fiscal year.

COST RECOVERY
This category accounts for mutual aid cost
reimbursement for strike team deployments for the
Fire Department. As of the first quarter, the City had
not received any reimbursements.

INTERDEPARTMENTAL CHARGES
This category includes overhead chargebacks from
internal service funds: General Liability, Workers
Compensation, and Fleet Maintenance. These charges
are billed monthly and equally distributed.

USE OF MONEY & PROPERTY
This category includes rental and interest income.

These are trending as expected at 24.5% or $322k
through September 2023. Interest income is trending
over budget at 35% or $194k. This overage is included
in the proposed budget amendment.

FINES & FORFEITURES
This category includes late payment penalties,
collection agency fees, code fines, vehicle impound
fees, and administrative citations. Overall, fines and
forfeitures are only 14 percent for the quarter.

OTHER REVENUES
This category includes proceeds from auction,
advertising, final map, and other miscellaneous
revenue. At the end of the first quarter, $12k or 6.5%
of the original budget projection has been realized.

TRANSFERS IN
This category includes a transfer from the Successor
Agency for administrative costs. This transfer is made
at the end of the fiscal year.

City of West Covina First Quarter Financial Report FY 2023-2024 3 | P a g e

REVENUES PROJECTIONS
Revenue projections are revised with the Quarterly
Report based on actuals to date. The total proposed
adjustment is an increase of $50,000 in revenue for
the General Fund.

Table 2: GF Revenue Projection
Revenue Source
Current
Budget
Proposed
Adj.

Revised
Projection
Charges for
Services 6,328,728 6,328,728
Cost Recovery 321,100 321,100
Fines & Forfeitures 970,720 970,720
Interdepartmental
Charges 1,196,200 1,196,200
Licenses & Permits 2,885,800 2,885,800
Other Revenues 194,030 194,030
Other Taxes 9,758,500 9,758,500
Property Tax 32,710,100 32,710,100
Revenue from
Other Agencies 3,063,600 3,063,600
Sales Tax 23,026,000 23,026,000
Transfers In 159,762 159,762
Use of Money &
Property 1,313,500 50,000 1,363,500
Grand Total 81,928,040 50,000 81,978,040

GENERAL FUND EXPENDITURES
As of September 30, 2023, with 25% of the year
complete, 18.8% of the General Fund budget was
expensed (see Table 3). With the exception of the Fire
Department, all departments are trending under
budget (under 25%). Fire is over due to Mutual Aide
overtime. Mutual Aide overtime will be reimbursed,
and a budget amendment will be proposed once the
reimbursement is received.

Table 3: GF Expenditures – Budget vs. YTD Actual
Department Current
Budget YTD Actual %
Administration 1,569,154 319,099 20.3%
City Clerk 369,777 70,545 19.1%
Community
Development 2,832,565 409,483 14.5%
Finance 3,685,801 597,407 16.2%
Fire 20,880,808 5,425,235 26.0%
Human Resources 805,967 133,837 16.6%
Police 30,940,622 7,408,907 23.9%
Public Services 5,467,890 922,625 16.9%
Transfers Out 15,199,375 94,533 0.6%
Grand Total 81,751,959 15,381,670 18.8%

GENERAL FUND OVERTIME
Table 4 summarizes overtime by department within
the General Fund. Overtime is over budget in
Administration and trending over budget Police.

Community Development is negative due to a retro
payment from the prior fiscal year.

Table 4: GF Overtime YTD
Department Current
Budget
YTD GF
Overtime %
Administration 200 754 376.9%
Community
Development 8,200 (315) -3.8%
Finance 2,400 0 0.0%
Fire 3,711,900 705,867 19.0%
Human Resources 200 0 0.0%
Police 3,363,500 902,780 26.8%
Public Services 138,400 33,271 24.0%
Grand Total 7,224,800 1,642,358 22.7%
City of West Covina First Quarter Financial Report FY 2023-2024 4 | P a g e
Overall, total General Fund Revenue ($5.67M) less
expenditures ($15.4M) for the year is negative $9.6
million. Negative revenue less expenditures is typical
for this time of year due to the lag in property and
sales tax revenue – the City’s primary revenue sources.

Except for FY 2020-21, when the City had an influx of
revenue due to the pension bonds, current year
revenue less expenditures are up from prior years.

Chart 2: GF 4
th Quarter Revenue Less Expenditures by FY

PROPOSED BUDGET AMENDMENT
The original adopted General Fund budget for FY
2023-24 was $81,751,959 for expenditures. The first
quarter budget amendment proposes to add $16,204
in expenditures. With $50,000 in revenue also
proposed, there is a positive net impact on the general fund of $33,796. Table 5 outlines the proposed
amendment.

Table 5: Summary of Proposed GF Budget Amendment
Department Current
Budget
Requested
BA
Amended
Budget
Administration 1,569,154 1,204 1,570,358
City Clerk 369,777 369,777
Community
Development 2,832,565 4,150 2,836,715
Finance 3,685,801 3,685,801
Fire 20,880,808 0 20,880,808
Human
Resources 805,967 7,370 813,337
Police 30,940,622 30,940,622
Public Services 5,467,890 3,480 5,471,370
Transfers Out 15,199,375 15,199,375
Grand Total 81,751,959 16,204 81,768,163
The proposed General Fund budget amendment totals
$16,204 and includes the following:

1. Commissioner Compensation ($10,000): Salaries
are proposed to be increased based on the recent
increases to Commissioner Compensation.

2. City Manager ($1,204): The annual dues for
Southern California Association of Governments
(SCAG) are anticipated to be slightly over budget
by $1,204.

3. Human Resources ($5k): Last fiscal year Council
appropriated $5,000 for employee appreciation
events. Staff proposes re-appropriating this for
this fiscal year.
(18) (18)
(9)
(18)
(13)
(10)
(20)
(18)
(16)
(14)
(12)
(10)
(8)
(6)
(4)
(2)
-
FYE19 FYE20 FYE21 FYE22 FYE23 FYE24
Millions
City of West Covina First Quarter Financial Report FY 2023-2024 5 | P a g e
ENTERPRISE FUND (FUND 375)
This fund accounts for the computer services provided
by the Police Department to other public safety
agencies for a fee. The programs are marketed to both
public and private agencies. The Police Department
also utilizes these products and services. Revenue is
generally billed once annually. Expenditures are
trending over budget due to one-time annual
expenses.

Table 6: Police Enterprise Budget vs. YTD Actuals
Type Current
Budget
YTD
Actual %
Revenue 647,280 0 0.0%
Expenditures 685,998 267,153 38.9%
Revenue Less Expenditures (38,718) (267,153)
SPORTSPLEX (FUND 242)
This fund accounts for activity at the West Covina
Sportsplex, a recreation facility which amenities
include softball fields, a pavilion, playgrounds, and
restaurants. Budget versus actual comparisons for
both revenue and expenditures for the Sportsplex are
presented in Table 7 below. The Sportsplex ended the
year with revenue less expenditures of $4,048.

Table 7: Sportsplex Budget vs. YTD Actuals
Type Current
Budget
YTD
Actual %
Revenue
Transfers In 617,763 0 0.0%
Charges for Services 224,000 24,915 11.1%
Use of Money & Property 62,800 33,089 52.7%
Other Revenues 800 1,200 150.0%
Revenue Total 905,363 59,204
Expenditures
Salaries & Benefits 511,263 157,992 43.9%
Materials & Services 369,100 162,086 30.9%
Capital 25,000 - 0.0%
Expenditures Total 905,363 320,078
Revenue less Expenditures 0 (260,874)

OTHER FUNDS
Table 8 shows budget versus actuals for other funds:

Table 8: Other Funds Budget vs. YTD Actuals
Fund Grouping Current Budget YTD Actual %
Assessment Districts
Revenue 4,325,200 - 0.0%
Expenditures 5,662,907 920,363 11.8%
Capital Project Funds
Revenue 540,390 451,840 83.6%
Expenditures 2,773,832 100,738 5.7%
CDBG
Revenue 291,511 59,492 20.4%
Expenditures 291,511 64,262 17.1%
CFD
Revenue - 100.0%
Expenditures 0 13,312 100.0%
Debt Service
Revenue 16,046,292 192,575 1.2%
Expenditures 15,453,591 7,683,876 49.7%
Gas Tax
Revenue 3,107,904 535,888 17.2%
Expenditures 3,611,991 877,556 14.9%
Grant Funds
Revenue 922,908 14,319 1.6%
Expenditures 1,074,741 469,199 14.7%
Housing Authority
Revenue 72,000 630 0.9%
Expenditures 978,145 461,356 31.0%
Internal Service Funds
Revenue 6,412,929 1,389,588 21.7%
Expenditures 7,172,854 2,683,364 34.9%
Metro Funds
Revenue 10,362,264 2,167,147 20.9%
Expenditures 10,034,903 2,314,050 4.0%
Other SR Funds
Revenue 4,248,017 225,095 5.3%
Expenditures 6,550,658 1,213,169 7.6%
SB1
Revenue 3,309,511 534,107 16.1%
Expenditures 4,100,000 - 0.5%
Sewer Maintenance
Revenue 4,352,200 - 0.0%
Expenditures 2,310,834 1,195,462 14.4%
Successor Agency
Revenue 2,847,944 13,155 0.5%
Expenditures 3,502,488 1,384,787 38.9%
City of West Covina First Quarter Financial Report FY 2023-2024 6 | P a g e
In addition to the proposed amendments to the
General Fund, the following is recommended:

1. Fund 119, Air Quality Improvement Trust: Audit
services related to this fund are anticipated to be
over budget by $100. Therefore, appropriations
are proposed to be increased accordingly. There
is sufficient funding available in fund balance to
cover this overage.

2. Fund 220, Community Services Foundation: A
total of $10,666 is proposed to be rolled over
from last fiscal year and appropriated for Police
and Fire. Additionally, the $2,065 received in
donations to-date is also proposed to be
appropriated.

3. Fund 365, Fleet Management ($230k): Vehicle
chargebacks and sublet repairs are both
proposed to be decreased by $230,000 as this will
be paid directly from the Fire Department’s
budget under the General Fund. The net impact
of this change to the General Fund is zero.

Table 9: Summary of Proposed Budget Amendment to
Other Funds
Other Funds
Current
Budget
Requested
BA
Amended
Budget
Air Quality Improvement Trust (119)
Revenue 139,900 139,900
Expenditures 226,400 100 226,500
WC Community Svcs Foundation (220)
Revenue 141,900 2,065 143,965
Expenditures 272,300 12,731 285,031
Fleet Management (365)
Revenue 1,786,200 (230,000) 1,556,200
Expenditures 1,786,200 (230,000) 1,556,200

FOR MORE INFORMATION
This summary report is derived from detailed financial
information generated by the City’s Finance
Department. Additional financial information is
available online at www.westcovina.org.

ATTACHMENT NO. 2
RESOLUTION NO. 2023-104

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, ADOPTING A BUDGET

AMENDMENT FOR THE FISCAL YEAR COMMENCING
JULY 1, 2023 AND ENDING JUNE 30, 2024 (FIRST

QUARTER FINANCIAL REPORT)
WHEREAS, on April 18, 2023, the City Manager presented to the City Council a proposed budget for Fiscal Year 2023-24 in compliance with Section 2-151(m) of the West Covina Municipal Code; and
WHEREAS, following the initial presentation of the proposed budget for Fiscal Year 2023-24, the City held meetings and community workshops and conducted an online budget survey in order to solicit input from the public regarding the proposed budget; and WHEREAS, on June 6, 2023, the City Council adopted a budget for the 2023-2024 Fiscal Year; and
WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves Budget Amendment No. 2024-06, attached hereto as Exhibit A, for Fiscal Year 2023-24.

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 19th day of December, 2023.

Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-104 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 19th day of December, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
Exhibit A
City of West Covina
Fiscal Year 2023-24
Budget Amendment No. 2024-06
First Quarter Financial Report
Fund Current Budget
Proposed
Amendment
Amended
Budget
110 – General Fund
Revenue 81,928,040 50,000 81,978,040
Expenditures 81,731,959 16,204 81,788,163
Net Change in Fund Balance $156,081 $33,796 $189,877
119 – Air Quality Improvement Trust
Revenue 139,900 139,900
Expenditures 226,400 100 226,500
Net Change in Fund Balance -$86,500 -$100 -$86,600
220 – WC Community Svcs Foundation
Revenue 141,900 2,065 143,965
Expenditures 272,300 12,731 285,031
Net Change in Fund Balance -$130,400 -$10,666 -$141,066 365 – Fleet Management
Revenue 1,786,200 -230,000 1,556,200
Expenditures 1,786,200 -230,000 1,556,200
Net Change in Fund Balance $0 $0 $0
AGENDA ITEM NO. 7

SCHEDULE TO REFLECT INCREASE IN STATE HOURLY MINIMUM WAGE EFFECTIVE JANUARY 1, 2024
RECOMMENDATION:

It is recommended that the City Council:

Approve wage adjustments to limited services positions to bring them into compliance with the State’s minimum wage requirement effective January 1, 2024; and

1. 2. Adopt the following Resolution:

RESOLUTION NO. 2023-111 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, ADJUSTING THE HOURLY PAY RATES OF

CLASSIFICATIONS WITHIN THE LIMITED SERVICES PAY SCHEDULE AND REPEALING RESOLUTION NO. 2023-63
BACKGROUND:

On April 4, 2016, Governor Jerry Brown signed SB 3 (Leno, Chapter 4),which gradually raised the State minimum wage. As of January 1, 2023, the State minimum wage is increased annually for inflation based on the national Consumer Price Index (CPI). The annual inflationary increases are capped at 3.5% regardless of the CPI in any given year. California’s minimum wage will increase to $16.00 per hour for all employers on January 1, 2024.

DISCUSSION:

Effective January 1, 2024, the State minimum wage will increase from $15.50 per hour to $16.00 per hour. Due to this increase, seven (7) classifications within the City’s Limited Services Pay Schedule (i.e., part-time position schedule) will fall below the State’s $16.00 minimum wage requirement and must be adjusted accordingly. Additionally, six (6) classifications also need adjusting due to compaction.

The Crossing Guard position will also be removed from the schedule with the adoption of the proposed resolution. There are currently no employees in the position and the City does not foresee a need for them. If there is a need for the position in the future, then the City will present to Council the proposed employee positions and salary schedule.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form.

Prepared by: Maria-Luisa Olea, Assistant Finance Director Fiscal Impact
FISCAL IMPACT:

As of November 2023, there are 70 employees in the proposed classification salary changes. The Fiscal Year 2023-2024 cost to cover the mid-year minimum wage adjustments is approximately $15,000, which can be absorbed within the existing budget. Therefore, there is no impact to the City's General Fund.

Attachments
Attachment No. 1 - Resolution No. 2023-111
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability ATTACHMENT NO. 1
RESOLUTION NO. 2023-111

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, ADJUSTING THE HOURLY

PAY RATES OF CLASSIFICATIONS WITHIN THE LIMITED

SERVICES PAY SCHEDULE AND REPEALING
RESOLUTION NO. 2023-63

THE CITY COUNCIL OF THE CITY OF WEST COVINA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, on December 20, 2022, the City Council adopted Resolution No. 2022-128, adjusting the hourly pay rates of classifications within the Limited Services Compensation Schedule; and
WHEREAS, on September 5, 2023, the City Council adopted Resolution No. 2023-63, amending the Limited Service Compensation Schedule and repealing Resolution No. 2022-128; and
WHEREAS, the State minimum wage will increase to $16.00 per hour effective January 1, 2024; and
WHEREAS, the City of West Covina is required to comply with such law by ensuring City employees are paid at the level established; and WHEREAS, the State minimum wage impacts the current hourly wage for the following seven (7) classifications: Cable TV Production Assistant, Day Care Teacher, Food Services Worker, Intern, Maintenance Assistant, Office Aide I, and Recreation Leader; and
WHEREAS, due to compaction, the State minimum wage impacts the current hourly wage for the following six (6) classifications: Assistant Cook, Day Care Director, Office Aide II, Office Aide III, Police Cadet, and Recreation Site Coordinator; and WHEREAS, the City Council desires to amend the Limited Services Compensation Schedule for consistency with State law; and
WHEREAS, the City Council further desires to amend the Limited Services Compensation Schedule to remove the Crossing Guard position.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The hourly pay range for the Limited Services Compensation Schedule is hereby amended as set forth in Exhibit A.

SECTION 2. The effective date of this limited service hourly rate adjustment for the Cable TV Production Assistant, Day Care Teacher, Food Services Worker, Intern, Maintenance Assistant, Office Aide I, and Recreation Leader is January 1, 2024. The limited service hourly rate adjustment for the Assistant Cook, Day Care Director, Office Aide II, Office Aide III, Police Cadet, and Recreation Site Coordinator classifications will be effective the first available payroll period following January 1, 2024.

SECTION 3. Resolution No. 2023-63 is hereby repealed.

SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 19th day of December, 2023.

Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-111 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 19th day of December, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

EXHIBIT A

LIMITED SERVICE COMPENSATION SCHEDULE

CITY OF WEST COVINA

LIMITED SERVICE COMPENSATION SCHEDULE
Effective January 1, 2024
PAY
RANGE

HOURLY BASE RATE
CLASSIFICATION STEP 1 STEP 2 STEP 3
Assistant Cook PT05 $17.48 $18.35 $19.27
Cable TV Production Assistant PT01 $16.00 $16.40 $16.80 Day Care Director PT11 $19.86 $20.85 $21.89
Day Care Teacher PT03 $16.17 $16.98 $17.83
Food Services Worker PT02 $16.00 $16.80
Intern PT09 $16.00 $20.00
Maintenance Assistant PT02 $16.00 $16.80
Office Aide I PT02 $16.00 $16.80
Office Aide II PT04 $17.15 $18.01
Office Aide III PT07 $18.40 $19.32
Police Background Investigator PT13 $40.00 $45.00 $50.00 Police Cadet PT16 $17.50 $18.38 $19.30
Recreation Leader PT01 $16.00 $16.40 $16.80
Recreation Site Coordinator PT06 $17.55 $18.43 $19.35
Auxiliary Safety Reserves
Police Officer Level III Reserve PT20 $25.00
Police Officer Level II Reserve PT14 $32.00
Police Officer Level I Reserve PT15 $40.00
PD Sergeant Level I Reserve PT08 $41.60
PD Lieutenant Level I Reserve PT10 $43.26
PD Commander Level I Reserve PT12 $45.00
AGENDA ITEM NO. 8

It is recommended that the City Council adopt the following resolutions:

RESOLUTION NO. 2023-96 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, APPROVING THE REPEAL AND REPLACEMENT OF THE FINANCE DIRECTOR CLASSIFICATION SPECIFICATIONS;
RESOLUTION NO. 2023-97 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, APPROVING THE REPEAL AND REPLACEMENT OF THE CODE ENFORCEMENT DIRECTOR CLASSIFICATION SPECIFICATIONS;
RESOLUTION NO. 2023-98 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, APPROVING THE ESTABLISHMENT OF THE DEPUTY COMMUNITY DEVELOPMENT DIRECTOR CLASSIFICATION;
RESOLUTION NO. 2023-99 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, APPROVING THE ESTABLISHMENT OF THE DEPUTY COMMUNITY SERVICES DIRECTOR CLASSIFICATION;
RESOLUTION NO. 2023-100 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE REMOVAL OF THE DEPUTY DIRECTOR OF

PUBLIC SERVICES CLASSIFICATION AND THE ESTABLISHMENT OF THE DEPUTY PUBLIC WORKS DIRECTOR CLASSIFICATION;
RESOLUTION NO. 2023-101 - RESOLUTION NO. 2023-101 - A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING THE REMOVAL OF

THE PUBLIC SERVICES SUPERINTENDENT CLASSIFICATION AND THE ESTABLISHMENT OF THE PUBLIC WORKS SUPERINTENDENT CLASSIFICATION;
RESOLUTION NO. 2023-102 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING THE ESTABLISHMENT OF THE PROJECT MANAGER CLASSIFICATION; and
RESOLUTION NO. 2023-103 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE REPEAL AND REPLACEMENT OF THE PUBLIC WORKS DIRECTOR CLASSIFICATION SPECIFICATIONS.

BACKGROUND:

On October 3, 2023, the City Council approved a new organizational chart. Exhibit A includes the new organizational chart for the departments. The new chart includes eight (8) departments, each with a director overseeing each department. Until a director position is budgeted for and filled, those departments without a director will be assigned to an Assistant City Manager. The new organizational chart includes three new classifications: Community Services Deputy Director, Community Development Deputy Director, and a Project Manager.

DISCUSSION:

Staff has reviewed the job classifications impacted by the reorganization and proposes modifying them to reflect current duties and update to current standards. The Human Resources Commission reviewed and approved these classifications on November 8, 2023. Additionally, these job descriptions have also been shared with the applicable labor groups for review. The table below outlines the substantive changes for each.

Attachment
No. Proposed Title Substantive Changes ResolutionNo.
1 Finance Director
Reworked classification to
accurately reflect duties,
including oversight of Human
Resources.
2023-96
2 Code Enforcement Director
Removed reference to specific
supervisor. Added standard
language to be consistent with
other classifications.
2023-97
3 Deputy Community Development
Director (new)
Created per the new
organizational chart, based on
the Director position.

Proposed salary range is
midway between the director
and highest subordinate
position.
2023-98
4 Deputy Community Services
Director (new)
Created per the new
organizational chart, based on
the Director position.

Proposed salary range is
midway between the director
and highest subordinate
position.
2023-99
5 Deputy Director of Public Works
(Currently Deputy Director of Public
Services)
Removed all references to
Public Services and
Community Services,
expanded list of essential
functions to reflect current
duties, and added standard
language to be consistent with
other classifications.
2023-100
6 Public Works Superintendent
(Currently Public Services
Superintendent)
Removed all references to
Public Services and
Community Services, modified
list of essential functions to
reflect current duties, and
added standard language to
be consistent with other
classifications.
2023-101
7 Project Manager (new)
Created per the new
organizational chart. Salary
range based on market survey
from cities of Azusa, Burbank,
Downey, El Monte, Monterey
Park, Ontario, Pasadena,
Pomona, and Whittier.
2023-102
8 Public Works Director (Currently
Public Services Director)
Removed all references to
Public Services and
Community Services,
expanded list of essential
functions to reflect current
duties, and added standard
language to be consistent with
other classifications.
2023-103
It should be noted that the Public Works Superintendent classification was presented to the Human Resources Commission as the Maintenance Superintendent classification. However, based upon discussions with the bargaining unit, the City and the Unit agreed that the class title would be Public Works Superintendent. All specifications for the classification are presented to the Human Resources Commission.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolutions and approved them as to form.

Prepared by: Stephanie Sikkema, Finance Director
Fiscal Impact
FISCAL IMPACT:

The proposed organization chart reallocates two positions. The current Planning Manager position is proposed to be reallocated to the new Deputy Director of Community Development once the classification is created. The current Public Services Manager is proposed to be reallocated to an Assistant to the City Manager. The City's Personnel Rules state that if a position is reallocated to a class which has a higher salary range, then the salary of such employee who shall be placed on the step in the new higher range which is at least equal to an advancement of a full step over the step he/she held in his/her former range in the basic salary schedule. The financial impact of step increase is equal to five percent.

The Deputy Director of Community Services and Project Manager are two new proposed classifications and positions. The Deputy Director of Community Services is proposed to be funded by the General Fund. The Project Manager position is proposed to be funded by General Fund Engineering and capital projects. The table below outlines the fiscal impact of these changes this fiscal year and over the next four years. Revenue less expenditures in FYE2025 through FYE 2028 are estimated based on the Long-Range Financial Forecast: FYE 2024-2028.

General Fund FYE2024 FYE2025 FYE2026 FYE2027 FYE2028
Budget LRFF LRFF LRFF LRFF
Estimated Fiscal Impact of Additions
and Changes
$141,500 $279,100 $287,500 $296,100 $305,000
Estimated Revenue less
Expenditures (Capacity)
$156,081 $1,107,000 $2,678,000 $3,631,000 $5,069,000
Attachments
Exhibit A - Organizational Chart
Attachment No. 1 - Proposed Finance Director (changes tracked) Attachment No. 1a - Resolution 2023-96
Attachment No. 1b - Resolution 2023-96 Exhibit A
Attachment No. 2 - Proposed Code Enforcement Director (changes tracked) Attachment No. 2a - Resolution 2023-97
Attachment No. 2b - Resolution 2023-97 Exhibit A
Attachment No. 3 - Deputy Community Development Director (changes tracked) Attachment No. 3a - Resolution 2023-98
Attachment No. 3b - Resolution 2023-98 Exhibit A
Attachment No. 4 - Deputy Community Services Director (changes tracked) Attachment No. 4a - Resolution 2023-99
Attachment No. 4b - Resolution 2023-99 Exhibit A
Attachment No. 5 - Deputy Director of Public Works (changes tracked) Attachment No. 5a - Resolution 2023-100
Attachment No. 5b - Resolution 2023-100 Exhibit A
Attachment No. 6 - Public Works Superintendent (changes tracked) Attachment No. 6a - Resolution 2023-101
Attachment No. 6b - Resolution 2023-101 Exhibit A
Attachment No. 7a - Resolution 2023-102 Project Manager Attachment No. 7b - Resolution 2023-102 Exhibit A
Attachment No. 8 - Public Works Director (changes tracked) Attachment No. 8a - Resolution 2023-103
Attachment No. 8b - Resolution 2023-103 Exhibit A
CITY COUNCIL GOALS & OBJECTIVES: Maintain Good Intergovernmental Relations New City Organizational Chart
*An Assistant City Manager will serve as Director.

City Council
City Attorney City Manager
Public Works* Community
Services*
Deputy Director
Community
Development*
Deputy Director
Planning Building & Safety Engineering
Project Manager
Code Enforcement Finance City Clerk's Office
IT
Human Resources
& Risk
Management
Fire Police
Assistant to the
City Manager
Assistant City
Manager / PIO
Community &
Economic
Development
Economic
Development
Housing
Successor Agency
Executive
Assistant
Assistant City
Manager
Proposed New
Position
Department
City Manager's
Office
Division under a
Department
CED
Components
Reallocated
Position

EXHIBIT A
Old City Organizational Chart
City Council
City Attorney City Manager
Assistant City Manager/
Director of Public
Services
Maintenance
Community Services
Assistant City Manager/
Director of Community
Development
Planning
Code Enforcement
Building & Safety
Engineering
Economic Development
& Housing
City Clerk's Office Finance
IT
Human Resources Fire Police
ATTACHMENT NO. 1

PROPOSED

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: FINANCE DIRECTOR
Bargaining Unit: N/A
Class Code: FIN DIR
Salary Grade: DH040
Salary: $145,944.00 - $197,028.00 Annually
FLSA: EXEMPT
Date Updated:

JOB SUMMARY
Under administrative direction, plans, organizes, directs the auditing, budget preparation, cost general accounting, grant accounting, cashiering services, business licensing, information technology, transient occupancy tax, and treasury functions, and purchasing activities of the City; oversees various City tax and other revenue-producing programs; participation in special Citywide management functions and projects such as long-term capital budgeting, installation of data processing programs; and performs related duties as required.

1. Oversees the preparation of copies of the budget and its distribution.  Monitors and evaluates legislative, regulatory, and other governing body rulemaking changes that may have a financial impact on the City; reviews City financial policies and Finance Department procedures to enhance financial management internal controls over various types of financial transactions.

2. Directs the Controller to study financial management and accounting methods for City functions to assure a properly maintained budget and fiscal system.  Oversees the review of revenue and expenditure reports in comparison with planned budget and recommends control necessary to keep budget in balance.  Directs the preparation of reports for State and private agencies.  Provides direction for the staff of the Finance Department to assist department heads on financial problems and maintaining cost records of financial activities.  Oversees the general accounting system of the City.
 Oversees and is responsible for the disbursement of all monies.

FINANCE DIRECTOR - PROPOSED

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 Directs the audit of all expenditures as to budget or Council authorization.  Directs and approves forapproves payment of all bills, purchase orders, invoices, payrolls, and demands.
 Directs the preparation of all financial reporting and audits.  Responsible for the preparation of the Annual Comprehensive Financial Report and annual budget in conformance with CSMFO and GFOA established guidelines; preparation of the Budget Letter of Transmittal, Management's Discussion and Analysis and ACFR Letter of Transmittal.

3. Directs the Controller to prepare and submit to the City Council periodically a register of audited demands in conformance with State law.
 Directs the staff and operations of the City's Information Technology Division.Information System Manager to plan and direct the implementation of appropriate data processing.  Evaluates policies, operating methods, and results of the program of motel-hotel tax, sales tax, cashiering, and data processing, including the preparation of regular and special reports covering the revision, improvement, or adjustment of these programs and related services, fees, or expenditures.

4. Responsible for the collection of business license taxes, transient occupancy taxes and the billing and collection of accounts and loans receivable; manages the preparation of various annual and periodic reports to a variety of external entities.  Supervises the operations of the Centralinternal services.  Directs the City's cash management program and the investment of idle funds as directed by the Finance Director; monitor cash balances in all funds; review transactions in relation to community facilities districts, assessment districts, and long-term debt investments.  Develops and implements departmental goals, objectives and priorities  Develops and administers policies and procedures.
 Establishes appropriate service and staffing levels.
 Allocates resources accordingly.
 Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures.
 Selects, trains, motivates, and evaluates assigned personnel.  Provides or coordinates staff training; works with employees to correct deficiencies.  Prepares and reviews agenda item reports; conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to finance programs, policies and procedures as appropriate.
 May plan, organize, direct and administer the City's Human Resources and Risk Management programs and services.
 May serve as Personnel Officer.
 May act as chief negotiator and participates in negotiations during meet and confer sessions with various employee organizations. Act as advisor to the City Council and City Manager on labor relations matters.
 May serve as Acting City Manager when so designated.
 Performs related work as assigned.

TYPICAL QUALIFICATIONS
Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for an executive level finance position. A typical way of obtaining the required qualifications is to possess the equivalent of:

FINANCE DIRECTOR - PROPOSED

Page 3 of 4 ends

Required Knowledge of:

Thorough knowledge of the pPrinciples, methods, and practices of municipal finance administration; .
 working knowledge of the pPrinciples and practices of public administration; .  thorough knowledge of the aApproved principles and standard practices of centralized accounting, auditing, payroll, and revenue projection and management; .  working knowledge of pPurchasing, data processing and duplicating services and the laws affecting municipal finance administration; .
 Computer applications in administrative functions.
 Pertinent Federal, State and local laws, codes and regulations pertaining to public finance and accounting.
 Principles of research, statistical analysis and report preparation.  General office procedures; operation and care of general-purpose computer equipment.  Principles and practices of supervision, training and performance evaluation; Economic/business cycles.
 Microsoft Excel (including pivot tables), Word and PowerPoint.  City finance policies and procedures, Civil Service Rules and labor contract provisions.

Ability to:
 ability to plan, organizeOrganize, and direct work involved in finance administration; .  ability to dDeal effectively with superiors and subordinates; .  ability to prepare and present oral and written reports; ability to dDeal effectively with the general public, City staff, and representatives of various public and private agencies.  Analyze and make sound recommendations on complex accounting and financial issues, data and operations.
 Understand, interpret, explain and apply federal, state and local policy, law, regulations and court decisions regulating the City's financial accounting, reporting and record keeping.
 Develop and implement sound financial and accounting procedures and controls.  Communicate clearly and effectively, orally and in writing.  Prepare and present oral and written reports.
 Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.
 Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.
 Exercise sound, expert independent judgment within general policy guidelines.  Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.  Establish and maintain effective working relationships with the City Manager, Mayor and Council Members, department heads and managers, staff, representatives of other agencies, the public and others encountered in the course of work.

MINIMUM QUALIFICATIONS
Education, Training, and Experience:

FINANCE DIRECTOR - PROPOSED

Page 4 of 4 ends

A Bachelor's Degree from an accredited college or university with a major in accounting, finance administration, public administration, or a closely related field is required.

Master's Degree in a related field is desirable.

SixSeven (7) years of professional experience in governmental accounting or finance, including at least two four (4) years in a supervisory capacity supervision and/or administration.

Licenses/ Certifications
Certified Public Accountant (CPA) designation, Certified Public Finance Officers (CPFO), or other accreditation in a related field is desirable.

Education:

A Bachelor's Degree with a major in accounting, finance administration, public administration, or a closely related field.

PHYSICAL REQUIREMENTS
This position also requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing and using a keyboard. It also requires physical abilities associated with the ability to read, write and communicate in a work environment requiring no extraordinary physical strength or other special physical qualifications.

SUPPLEMENTAL INFORMATION
The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

ATTACHMENT NO. 1A
RESOLUTION NO. 2023-96

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE REPEAL

AND REPLACEMENT OF THE FINANCE DIRECTOR

CLASSIFICATION SPECIFICATIONS

THE CITY COUNCIL OF THE CITY OF WEST COVINA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, the Human Resources Department, as needed, reviews class specifications and/or pay grades to ensure position specifications and compensation are in alignment with current demands and comparable with similar classifications within the public sector labor market; and
WHEREAS, on October 3, 2023, the City Council approved the reorganization of City departments; and
WHEREAS, the Human Resources Department reviewed the job classifications e impacted by the reorganization and has proposed revisions to the specifications for the Finance Director classification; and
WHEREAS, on November 8, 2023, the Human Resources Commission reviewed and approved the repeal of the existing class specifications for the Finance Director classification and replacement of said specifications with the revised specifications set forth in Exhibit A, attached hereto and incorporated herein; and WHEREAS, the City Council desires to approve the repeal and replacement of the Finance Director class specifications.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Council hereby approves the repeal of the existing class specifications for the Finance Director classification.

SECTION 2. The City Council hereby approves replacing the repealed specifications with the specifications attached hereto as Exhibit A.

SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 19th day of December, 2023.

Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-96 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 19th day of December, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

EXHIBIT A

CLASS SPECIFICATIONS

FINANCE DIRECTOR
ATTACHMENT NO. 1b

PROPOSED

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: FINANCE DIRECTOR
Bargaining Unit: N/A
Class Code: FIN DIR
Salary Grade: DH040
Salary: $145,944.00 - $197,028.00 Annually
FLSA: EXEMPT
Date Updated:

JOB SUMMARY
Under administrative direction, plans, organizes, directs the auditing, budget preparation, general accounting, grant accounting, cashiering services, business licensing, information technology, transient occupancy tax, and treasury functions, and purchasing activities of the City; oversees various City tax and other revenue-producing programs; participation in special Citywide management functions and projects such as long-term capital budgeting, installation of data processing programs; and performs related duties as required.

ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.  Oversees or directs the preparation of the City budget; supervises the review of budget requests and the compilation of estimates and projections to effect a balanced budget.  Forecasts budget revenues; analyzes reserves; attends all budget meetings and hearings held with various departments and divisions; assists with review of all budget documents for the City; performs analysis; reviews cash flow projections; prepares long-term financial analyses for the City.
 Monitors and evaluates legislative, regulatory, and other governing body rulemaking changes that may have a financial impact on the City; reviews City financial policies and Finance Department procedures to enhance financial management internal controls over various types of financial transactions.
 Oversees the review of revenue and expenditure reports in comparison with planned budget and recommends control necessary to keep budget in balance.  Directs the preparation of reports for State and private agencies.  Provides direction for the staff of the Finance Department to assist department heads on financial problems and maintaining cost records of financial activities.  Oversees the general accounting system of the City.
 Oversees and is responsible for the disbursement of all monies.  Directs the audit of all expenditures as to budget or Council authorization.  Directs and approves payment of all bills, purchase orders, invoices, payrolls, and demands.
 Directs the preparation of all financial reporting and audits.  Responsible for the preparation of the Annual Comprehensive Financial Report and annual budget in conformance with CSMFO and GFOA established guidelines;

FINANCE DIRECTOR - PROPOSED

Page 2 of 4 ends

preparation of the Budget Letter of Transmittal, Management's Discussion and Analysis and ACFR Letter of Transmittal.
 Directs the staff and operations of the City's Information Technology Division..  Evaluates policies, operating methods, and results of the program of motel-hotel tax, sales tax, cashiering, and data processing, including the preparation of regular and special reports covering the revision, improvement, or adjustment of these programs and related services, fees, or expenditures.
 Responsible for the collection of business license taxes, transient occupancy taxes and the billing and collection of accounts and loans receivable; manages the preparation of various annual and periodic reports to a variety of external entities. Supervises the operations internal services.
 Directs the City's cash management program and the investment of idle funds as directed by the Finance Director; monitor cash balances in all funds; review transactions in relation to community facilities districts, assessment districts, and long-term debt investments.  Develops and implements departmental goals, objectives and priorities  Develops and administers policies and procedures.
 Establishes appropriate service and staffing levels.
 Allocates resources accordingly.
 Monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures.
 Selects, trains, motivates, and evaluates assigned personnel.  Provides or coordinates staff training; works with employees to correct deficiencies.  Prepares and reviews agenda item reports; conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to finance programs, policies and procedures as appropriate.
 May plan, organize, direct and administer the City's Human Resources and Risk Management programs and services.
 May serve as Personnel Officer.
 May act as chief negotiator and participates in negotiations during meet and confer sessions with various employee organizations. Act as advisor to the City Council and City Manager on labor relations matters.
 May serve as Acting City Manager when so designated.
 Performs related work as assigned.

Knowledge of:
 Principles, methods, and practices of municipal finance administration.  Principles and practices of public administration.
 Approved principles and standard practices of centralized accounting, auditing, payroll, and revenue projection and management.
 Purchasing, data processing and duplicating services and the laws affecting municipal finance administration.
 Computer applications in administrative functions.

FINANCE DIRECTOR - PROPOSED

Page 3 of 4 ends

 Pertinent Federal, State and local laws, codes and regulations pertaining to public finance and accounting.
 Principles of research, statistical analysis and report preparation.  General office procedures; operation and care of general-purpose computer equipment.  Principles and practices of supervision, training and performance evaluation; Economic/business cycles.
 Microsoft Excel (including pivot tables), Word and PowerPoint.  City finance policies and procedures, Civil Service Rules and labor contract provisions.

Ability to:
 Organize, and direct work involved in finance administration.  Deal effectively with superiors and subordinates.
 Deal effectively with the general public, City staff, and representatives of various public and private agencies.
 Analyze and make sound recommendations on complex accounting and financial issues, data and operations.
 Understand, interpret, explain and apply federal, state and local policy, law, regulations and court decisions regulating the City's financial accounting, reporting and record keeping.
 Develop and implement sound financial and accounting procedures and controls.  Communicate clearly and effectively, orally and in writing.  Prepare and present oral and written reports.
 Define issues, analyze problems, evaluate alternatives and develop sound, independent conclusions and recommendations in accordance with laws, regulations, rules and policies.
 Prepare clear, concise and comprehensive correspondence, reports, studies and other written materials.
 Exercise sound, expert independent judgment within general policy guidelines.  Exercise tact and diplomacy in dealing with sensitive and complex issues and situations.  Establish and maintain effective working relationships with the City Manager, Mayor and Council Members, department heads and managers, staff, representatives of other agencies, the public and others encountered in the course of work.

MINIMUM QUALIFICATIONS
Education, Training, and Experience
A Bachelor's Degree from an accredited college or university with a major in accounting, finance administration, public administration, or a closely related field is required.

Master's Degree in a related field is desirable.

Seven (7) years of professional experience in governmental accounting or finance, including at least four (4) years in a supervisory capacity .

Licenses/ Certifications
Certified Public Accountant (CPA) designation, Certified Public Finance Officers (CPFO), or other accreditation in a related field is desirable.

FINANCE DIRECTOR - PROPOSED

Page 4 of 4 ends

ATTACHMENT NO. 2

PROPOSED

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: CODE ENFORCEMENT DIRECTOR
Bargaining Unit: N/A DEPARTMENT HEAD / EXECUTIVE MANAGEMENT Class Code: CODE ENF. DIR.

Salary Grade: DHXXX
Salary: $113,700.00 - $153,504.00
FLSA: EXEMPT
Date Updated:

JOB SUMMARY
Under general the direction of the Assistant City Manager/Community Development Director, the Code Enforcement Director is responsible for the development and administration of the city code enforcement programs designed to address quality of life issues throughout the city. This includes zoning, health, building, fire, safety, and other forms of municipality codes. The Director oversees and manages the code enforcement and parking enforcement for the city. The Director, directs, supervises incumbents provides leadership, represent the unit during various meetings, responds to request for information, presents in public and private meetings, and answers inquiries from elected and appointed officials. The Director coordinates the development of enforcement and compliance programs and serves as a key member of the City's management team. The Director will also function as the liaison with the City Manager's office concerning enforcement issues. This position coordinates with other City departments, has significant contact with local and regional law enforcement agencies and monitors updates to State and Federal Law. The Director shall also serve as a liaison and lead contact for the City’s Emergency Operation Plan.

CODE ENFORCEMENT DIRECTOR - PROPOSED

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 Assigns work activities, projects, and programs to implement Council's plans.  Reviews and evaluates work products, methods, and procedures.  Meets with staff to identify and resolve problems.
 Participates in field activities and investigations.
 Reviews reports prepared by Code Enforcement Officers.  May issue citations and prepare requests for criminal complaints as appropriate.  Prepares cases for prosecution, and materials for city council's and committees' hearings.  May testify in court regarding compliance action.
 Reviews and analyzes statistical information from reports.  Track case information and review data entry for consistency.  Selects, trains, motivates, and evaluates assigned personnel.  Provides or coordinates staff training.
 Works with employees to correct deficiencies.
 Implements discipline and termination procedures.
 Oversees and participates in the development and administration of the Code Enforcement Division's annual budget.
 Participates in the forecast of funds needed for staffing, equipment, materials, and supplies, monitors and approves expenditures, and implements adjustments.  Provides responsible staff assistance to the City Manager; conducts a variety of organizational studies, investigations, and operational studies; recommends modifications to Code Enforcement programs, policies, and procedures as appropriate.  Serves as the liaison for the Code Enforcement Division to other divisions, departments, and outside agencies.
 Attends various meetings to work with and educate citizens.  Responds to and resolves difficult and sensitive inquiries and complaints.  Negotiates and resolves sensitive and controversial issues.  Serves as staff on a variety of boards, commissions, and committees.  Prepares and presents staff reports and other necessary correspondence.  Attends seminars, classes, professional group meetings, and reviews professional literature.
 Stays abreast of current developments, new trends, and innovations in the field of code enforcement.
 Performs related duties as required.

TYPICAL QUALIFICATIONS
Any combination of education and experience that has provided the knowledge, skills, and abilities necessary for an executive level position. A typical way of obtaining the required qualifications is to possess the equivalent of:

Knowledge of:
 Operational characteristics, services, and activities of a comprehensive municipal code enforcement program.
 Principles and practices of program development and administration. Principles and practices of municipal budget preparation and administration. Principles of supervision, training, and performance evaluation.
 Pertinent federal, state, and local laws, codes, and regulations including current land use, zoning, municipal, and applicable building codes as they apply to code enforcement, mobile-home enforcement, and business licensing.

CODE ENFORCEMENT DIRECTOR - PROPOSED

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 Procedures involved in the enforcement of codes and regulations including methods and techniques of conducting and documenting field investigations.  Legal procedures involved in the enforcement of land use and environmental regulations.
 Court documents and procedures including procedures for citation issuance and obtaining various types of inspection warrants.
 City services and organizational structure as they relate to code enforcement. Effective customer service and public relations practices.
 Principles and procedures of record keeping.
 Methods and techniques of business correspondence and technical report preparation.  Modern office procedures, methods, and equipment including computers and supporting word processing and spreadsheet applications Ability to:
 Oversee and participate in the management of a comprehensive code enforcement program.
 Oversee, direct, and coordinate the work of lower level staff.  Select, supervise, train, and evaluate staff.
 Participate in the development and administration of division goals, objectives, and procedures.
 Research, analyze, and evaluate new service delivery methods and techniques.

Prepare and administer large program budgets.
 Prepare clear and concise administrative and financial reports.  Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.  Interpret and apply federal, state, and local policies, laws, and regulations. Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.
 Prepare and conduct presentations to groups of varying sizes.  Represent the City in a professional manner in dealing with staff, citizens, news media, and other agencies and groups.
 Demonstrate an awareness and appreciation of the cultural diversity of the community.

Communicate clearly and concisely, both orally and in writing.  Establish and maintain effective working relationships with those contacted in the course of work.

Knowledge, Skills, and Abilities:

MINIMUM QUALIFICATIONS
Education, Training, and Experience
A Bachelor's degree from an accredited college or university with major course work in planning, public administration, business administration, law enforcement or a related field in desirable.

CODE ENFORCEMENT DIRECTOR - PROPOSED

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EXPERIENCE:

Fifteen years (full-time equivalent) of increasingly responsible code enforcement, investigative, and/or inspection experience including ten years (full-time equivalent) of administrative and supervisory responsibility.

PHYSICAL REQUIREMENTS:

Public contact.

Communication with diverse community.

Ability to handle pressure and fluctuating workload.

Use of dexterity to type, write and perform related duties.

Handle light weights, and move around as needed Stand, sit and walk for extended periods of time.

Read, interpret and apply rules, regulations, policies and procedures.

Other / Special Requirements
Licenses/ Certificates:
 A valid CA Driver License.
 Possession of PC 832, or ability to obtain PC 832 within six months from employment.

ATTACHMENT NO. 2A
RESOLUTION NO. 2023-97

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE REPEAL

AND REPLACEMENT OF THE CODE ENFORCEMENT

DIRECTOR CLASSIFICATION SPECIFICATIONS

THE CITY COUNCIL OF THE CITY OF WEST COVINA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, the Human Resources Department, as needed, reviews class specifications and/or pay grades to ensure position specifications and compensation are in alignment with current demands and comparable with similar classifications within the public sector labor market; and
WHEREAS, on October 3, 2023, the City Council approved the reorganization of City departments; and
WHEREAS, the Human Resources Department reviewed the job classifications impacted by the reorganization and has proposed revisions to the specifications for the Code Enforcement Director classification; and
WHEREAS, on November 8, 2023, the Human Resources Commission reviewed and approved the repeal of the existing class specifications for the Code Enforcement Director classification and replacement of said specifications with the revised specifications set forth in Exhibit A, attached hereto and incorporated herein; and WHEREAS, the City Council desires to approve the repeal and replacement of the Code Enforcement Director class specifications.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Council hereby approves the repeal of the existing class specifications for the Code Enforcement Director classification.

SECTION 2. The City Council hereby approves replacing the repealed specifications with the specifications attached hereto as Exhibit A.

SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 19th day of December, 2023.

Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-97 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 19th day of December, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

EXHIBIT A

CLASS SPECIFICATIONS

CODE ENFORCEMENT DIRECTOR
ATTACHMENT NO. 2b

PROPOSED

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: CODE ENFORCEMENT DIRECTOR
Bargaining Unit: N/A
Class Code: CODE ENF. DIR.

Salary Grade: DHXXX
Salary: $113,700.00 - $153,504.00
FLSA: EXEMPT
Date Updated:

JOB SUMMARY
Under general direction, the Code Enforcement Director is responsible for the development and administration of the city code enforcement programs designed to address quality of life issues throughout the city. This includes zoning, health, building, fire, safety, and other forms of municipality codes. The Director oversees and manages the code enforcement and parking enforcement for the city. The Director, directs, supervises incumbents provides leadership, represent the unit during various meetings, responds to request for information, presents in public and private meetings, and answers inquiries from elected and appointed officials. The Director coordinates the development of enforcement and compliance programs and serves as a key member of the City's management team. The Director will also function as the liaison with the City Manager's office concerning enforcement issues. This position coordinates with other City departments, has significant contact with local and regional law enforcement agencies and monitors updates to State and Federal Law. The Director shall also serve as a liaison and lead contact for the City’s Emergency Operation Plan.

CODE ENFORCEMENT DIRECTOR - PROPOSED

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CODE ENFORCEMENT DIRECTOR - PROPOSED

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 Legal procedures involved in the enforcement of land use and environmental regulations.
 Court documents and procedures including procedures for citation issuance and obtaining various types of inspection warrants.
 City services and organizational structure as they relate to code enforcement. Effective customer service and public relations practices.
 Principles and procedures of record keeping.
 Methods and techniques of business correspondence and technical report preparation.  Modern office procedures, methods, and equipment including computers and supporting word processing and spreadsheet applications Ability to:
 Oversee and participate in the management of a comprehensive code enforcement program.
 Oversee, direct, and coordinate the work of lower level staff.  Select, supervise, train, and evaluate staff.
 Participate in the development and administration of division goals, objectives, and procedures.
 Research, analyze, and evaluate new service delivery methods and techniques.

Communicate clearly and concisely, both orally and in writing.  Establish and maintain effective working relationships with those contacted in the course of work.

PHYSICAL REQUIREMENTS

CODE ENFORCEMENT DIRECTOR - PROPOSED

Page 4 of 4 ends

Public contact.

Communication with diverse community.

Ability to handle pressure and fluctuating workload.

Use of dexterity to type, write and perform related duties.

Handle light weights, and move around as needed Stand, sit and walk for extended periods of time.

Read, interpret and apply rules, regulations, policies and procedures.

Other / Special Requirements
Licenses/ Certificates:
 A valid CA Driver License.
 Possession of PC 832, or ability to obtain PC 832 within six months from employment.

ATTACHMENT NO. 3

PROPOSED

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: DEPUTY COMMUNITY DEVELOPMENT DIRECTOR
Bargaining Unit: DEPARTMENT HEADMIDDLE MANAGEMENT
Class Code: DCDD
Salary Grade: DH100MMXXX
Salary: $109,124 - $147,318 $122,232.00 - $165,036.00 Annually FLSA: EXEMPT
Date Updated:

JOB SUMMARY
Under the general direction of the City Manager, the Community Deputy Development Director is responsible for the development and administration of programs designed to address community development programs and services. The Director oversees the following divisions:

Building and safety, Economic Development/Housing, Engineering, and Planning. The Director coordinates the development review process and serves as a key member of the City's management team. The Deputy Director position will also assist in overseeing the building plan check and inspection process and the Planning Commission and serve function as the liaison with the City Manager's office concerning development issues. The Deputy Director will supervise the maintenance of accurate City maps and engineering records. The position plans, directs and coordinates the activities of the City of West Covina Community Development Commission, West Covina Housing Authority, and the Successor Agency of the former West Covina Redevelopment Agency; coordinates with other City departments, has significant contact with developers and monitors development projects.

Under general direction of the City Manager and with minimal assistance, incumbents in this position classification must ably perform the following functions:
 Coordinates the administrative and business management functions of the Community Development Department, including oversight of the Building and safety, Economic Development/Housing, Engineering, and Planning Divisions, the processing and preparation of budgets, including general, special revenue, grants, capital improvement, and internal service funds; revenue, fee rates and schedules, equipment, and personnel functions.
 Plans, organizes directs and manages all activities of the Community Development Department including development/environmental review, planning, building and safety, zoning, engineering, and community preservation and housing/community development.  Coordinates Community Development Department activities with those of other departments as needed.
 Advises the City Manager, City Council, the Planning Commission and other City departments/ divisions on issues pertaining to applicable Community Development issues.
 Serves as the City's representative in development and land use matters.

DEPUTY COMMUNITY DEVELOPMENT DIRECTOR - PROPOSED

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 Serves as staff representative to the Planning Commission and as a technical advisor to the Successor Agency of the West Covina Redevelopment Agency.  Represents the City in related issues before a variety of groups, the public and other agencies.
 Develops, recommends, administers, interprets and enforces departmental policies and procedures and assists in the development and administration of the City's community development related policies and regulations.
 Selects and is responsible for the training, supervision, and evaluation of all departmental staff.
 Makes Community Development Department budget recommendations and administers the expenditure of funds.
 Directs and participates in the preparation of a wide variety of surveys, plans, specifications, request for proposals, studies, reports, contracts, agreements, agenda reports, correspondence, resolutions and ordinances in accordance with applicable state and federal laws and local codes and standards.
 Formulates, recommends and implements department goals and develops workload indicators to measure progress towards goal achievement.  Prepares, coordinates, and administers the City's General Plan.  Actively recruits and assists businesses with relocation and those who wish to develop in the City.
 Seeks, develops and makes recommendations on alternative sources of funding as appropriate.
 Reviews and analyzes a variety of materials, records, contracts, reports and other data and makes recommendation for change as needed.
 Attends a variety of City Council, Commission, other public meetings and civic functions and represents the City.
 Assists in the preparation of the Community Development Department annual budget and the control of expenditures that relate to division activities and develops appropriate justification for requested changes in personnel, materials and equipment.  Serves as Acting City Manager as assigned.
 Perform related duties as needed.

DEPUTY COMMUNITY DEVELOPMENT DIRECTOR - PROPOSED

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 Principles and practices of public works program development, management in a municipal setting, and public works long-term maintenance planning and budgeting.  Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
 General principles of risk management related to the functions of the assigned area.  Principles, practices, and procedures of public administration in a municipal setting.  Functions, authority, and responsibilities, of an elected City Council.  Methods and techniques of developing technical and administrative reports, and business correspondence
 Research methods and techniques.
 Federal, state, and local laws, codes and regulations relevant to assigned areas of responsibility.
 City and mandated safety rules, regulations and protocols.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
 The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
 Monitor, supervise, lead and evaluate subordinate staff;.  Prioritize and assign work and develops a teamwork environment;.  Develop and implement strategic plans, policies and objectives.  Using a computer and related software applications;.
 Define problems, collect data, establish facts, and draw valid conclusions;.  Prepare reports; read, analyze, and interpret technical procedures, and governmental regulations, statutes, and policies;.
 Write reports and correspondence;.
 Manage department operations;.
 Analyze and develop policies and procedures;.
 Apply program practices to complex situations;.
 Mediate and negotiate hostile situations;.
 Demonstrate experience managing customer service staff and identifying and implementing customer service standards to ensure high customer satisfaction;.  Provide public relations;.
 Develop and edit marketing, fundraising and promotional materials  Manage projects and programs;.
 Evaluate programs, services and customer service efforts  Prepare and administer budgets, including setting and attaining revenue targets if applicable;.
 Prepare and give presentations, including presentations at community or inter-agency meetings and presentations at public hearings of the City Council, City Boards and Commissions, and other external audiences;.
 Facilitate meetings;.

DEPUTY COMMUNITY DEVELOPMENT DIRECTOR - PROPOSED

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 Highly effective communication, interpersonal and collaboration skills;.  Exercise sound judgment and decision making.

REQUIRED KNOWLEDGE & ABILITIES
Required Knowledge
Knowledge of principles, methods and practices of economic development; familiarity with the fundamentals of real-estate analysis including financial and economic review processes; knowledge of laws and practices affecting City Planning, Engineering, and Building and Safety; and knowledge of the principles of organization, administration, budget and personnel management.

Required Abilities
Ability to effectively manage and supervise subordinate personnel, develop and maintain positive working relationships, communicate effectively both orally and in writing, facilitate quality customer service, effectively resolve conflicts, anticipate changing circumstances and operational needs, make critical decisions, and provide effective assistance and recommendations to the City Manager.

MINIMUM QUALIFICATIONS
Education, Training, and Experience
Must have aA bachelor's degree from an accredited college or university with a major in public administration, business administration, urban planning, economics, civil engineering, or related fields is required.

Master's Degree in a related field is desirable.Possession of an advanced graduate degree in public or business administration, urban planning, civil engineering, or related fields. Is highly desirable and may substitute for required experience.

Must have at least eight Five (5) years of experience in community development, including comprising of three (3) three years in a supervisory position or other managerial capacity; .

Ssupervision over building and safety, engineering, city planning, and economic development/housing projects; experience in the implementation and development of major commercial developments; building code, successor agency knowledge, public works knowledge, and/or general plan implementation, also desired.

Licenses/ and Certifications
 Must possess a valid Class C driver's license.
 American Institute of Certified Planners (AICP) certification highly desirable.

DEPUTY COMMUNITY DEVELOPMENT DIRECTOR - PROPOSED

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 License as a Professional Engineer (PE) with the State of California is highly desirable.

PHYSICAL REQUIREMENTS
This position requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing and using a keyboard. It also requires physical abilities associated with the ability to read, write and communicate in a work environment requiring no extraordinary physical strength or other special physical qualifications.

SUPPLEMENTAL INFORMATION
The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the city will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

ATTACHMENT NO. 3A
RESOLUTION NO. 2023-98

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE

ESTABLISHMENT OF THE DEPUTY COMMUNITY

DEVELOPMENT DIRECTOR CLASSIFICATION

THE CITY COUNCIL OF THE CITY OF WEST COVINA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, the Human Resources Department, as needed, reviews class specifications and/or pay grades to ensure position specifications and compensation are in alignment with current demands and comparable with similar classifications within the public sector labor market; and
WHEREAS, on October 3, 2023, the City Council approved the reorganization of City departments; and
WHEREAS, the Human Resources Department reviewed the job classifications impacted by the reorganization and has proposed to establish the Deputy Community Development Director classification; and
WHEREAS, on November 8, 2023, the Human Resources Commission reviewed and approved the class specifications for the Deputy Community Development Director classification, attached hereto as Exhibit A and incorporated herein; and WHEREAS, the City Council desires to approve the establishment of the Deputy Community Development Director classification; and
WHEREAS, the City Council also desires to approve the class specifications and salary grade for the Deputy Community Development Director classification.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Council hereby approves the establishment of the Deputy Community Development Director classification.

SECTION 2. The City Council hereby approves the class specifications for the Deputy Community Development Director classification attached hereto as Exhibit A.

SECTION 3. The City Council hereby approves the following salary grade for the Deputy Community Development Director classification:

CLASSIFICATION MONTHLY PAY RANGE
STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Deputy Community
Development Director
$9,093.67 $12,276.50
SECTION 4. The Full-Time Salary Schedule and Schedule of Positions shall be amended to reflect the addition of the Deputy Community Development Director classification as set forth herein.

SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 19th day of December, 2023.

Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-98 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 19th day of December, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

EXHIBIT A

CLASS SPECIFICATIONS

DEPUTY COMMUNITY DEVELOPMENT DIRECTOR
ATTACHMENT NO. 3b

PROPOSED

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: DEPUTY COMMUNITY DEVELOPMENT DIRECTOR
Bargaining Unit: MIDDLE MANAGEMENT
Class Code: DCDD
Salary Grade: MMXXX
Salary: $109,124 - $147,318 Annually
FLSA: EXEMPT
Date Updated:

JOB SUMMARY
Under general direction, the Community Deputy Development Director is responsible for the development and administration of programs designed to address community development programs and services. The Director oversees the following divisions: Building and safety, Engineering, and Planning. The Director coordinates the development review process and serves as a key member of the City's management team. Deputy Director position will also assist in overseeing the building plan check and inspection process and the Planning Commission and serve as the liaison with the City Manager's office concerning development issues. The Deputy Director will supervise the maintenance of accurate City maps and engineering records. The position plans, directs and coordinates the activities of the City of West Covina Community Development Commission,; coordinates with other City departments, has significant contact with developers and monitors development projects.

DEPUTY COMMUNITY DEVELOPMENT DIRECTOR - PROPOSED

Page 2 of 4 ends

 Develops, recommends, administers, interprets and enforces departmental policies and procedures and assists in the development and administration of the City's community development related policies and regulations.
 Selects and is responsible for the training, supervision, and evaluation of all departmental staff.
 Makes Community Development Department budget recommendations and administers the expenditure of funds.
 Directs and participates in the preparation of a wide variety of surveys, plans, specifications, request for proposals, studies, reports, contracts, agreements, agenda reports, correspondence, resolutions and ordinances in accordance with applicable state and federal laws and local codes and standards.
 Formulates, recommends and implements department goals and develops workload indicators to measure progress towards goal achievement.  Prepares, coordinates, and administers the City's General Plan.  Actively recruits and assists businesses with relocation and those who wish to develop in the City.
 Seeks, develops and makes recommendations on alternative sources of funding as appropriate.
 Reviews and analyzes a variety of materials, records, contracts, reports and other data and makes recommendation for change as needed.
 Attends a variety of City Council, Commission, other public meetings and civic functions and represents the City.
 Assists in the preparation of the Community Development Department annual budget and the control of expenditures that relate to division activities and develops appropriate justification for requested changes in personnel, materials and equipment.  Serves as Acting City Manager as assigned.
 Perform related duties as needed.

Knowledge of:
 Administrate principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
 Principles and practices of leadership.
 Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
 Principles and practices of strategic plan development.  Principles and practices of budget administration.
 Principles and practices of contract management.
 Principles and practices of public works program development, management in a municipal setting, and public works long-term maintenance planning and budgeting.  Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
 General principles of risk management related to the functions of the assigned area.

DEPUTY COMMUNITY DEVELOPMENT DIRECTOR - PROPOSED

Page 3 of 4 ends

 Principles, practices, and procedures of public administration in a municipal setting.  Functions, authority, and responsibilities, of an elected City Council.  Methods and techniques of developing technical and administrative reports, and business correspondence
 Research methods and techniques.
 Federal, state, and local laws, codes and regulations relevant to assigned areas of responsibility.
 City and mandated safety rules, regulations and protocols.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
 The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
 Monitor, supervise, lead and evaluate subordinate staff.  Prioritize and assign work and develops a teamwork environment.  Develop and implement strategic plans, policies and objectives.  Using a computer and related software applications.
 Define problems, collect data, establish facts, and draw valid conclusions.  Prepare reports; read, analyze, and interpret technical procedures, and governmental regulations, statutes, and policies.
 Write reports and correspondence.
 Manage department operations.
 Analyze and develop policies and procedures.
 Apply program practices to complex situations.
 Mediate and negotiate hostile situations.
 Demonstrate experience managing customer service staff and identifying and implementing customer service standards to ensure high customer satisfaction.  Provide public relations.
 Develop and edit marketing, fundraising and promotional materials  Manage projects and programs.
 Evaluate programs, services and customer service efforts  Prepare and administer budgets, including setting and attaining revenue targets if applicable.
 Prepare and give presentations, including presentations at community or inter-agency meetings and presentations at public hearings of the City Council, City Boards and Commissions, and other external audiences.
 Facilitate meetings.
 Highly effective communication, interpersonal and collaboration skills.  Exercise sound judgment and decision making.

DEPUTY COMMUNITY DEVELOPMENT DIRECTOR - PROPOSED

Page 4 of 4 ends

MINIMUM QUALIFICATIONS
Education, Training, and Experience
A bachelor's degree from an accredited college or university with a major in public administration, business administration, urban planning, economics, civil engineering, or related field is required.

Master's Degree in a related field is desirable.

Five (5) years of experience in community development, including three (3) years in a supervisory capacity.

Supervision over building and safety, engineering, city planning, and; experience in the implementation and development of major commercial developments; building code, successor agency knowledge, public works knowledge, and/or general plan implementation, also desired.

Licenses/Certifications
 Must possess a valid Class C driver's license.
 American Institute of Certified Planners (AICP) certification highly desirable.  License as a Professional Engineer (PE) with the State of California is highly desirable.

ATTACHMENT NO. 4

PROPOSED

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: DEPUTY COMMUNITY SERVICES DIRECTOR
Bargaining Unit: DEPARTMENT HEADMID MANAGEMENT
Class Code: DEP COMM SERV DIR
Salary Grade: DH020MMXXX
Salary: $118,632.00$98,042.00 - $132,357.00 160,152.00 Annually FLSA: EXEMPT
Date Updated:

JOB SUMMARY
Under thegeneral direction and supervision of the Community Services Director, the Deputy Community Services Director manages the overall general direction, administers a department responsible for planning, organizing, and directing community recreation programs, senior services, community social services, public transportation programs, special community events, the Community Development Block Grant Program, and park plans use, and programs. May act as the Department’s Director and performs related duties as required.

Examples of Duties
ESSENTIAL FUNCTIONS:

The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.  Oversees or directs the operations of the Cameron Park Community Cetner, After School Programs, the Cortez Park Community and Senior Center, Palmview Park Community Center, Shadow Oak Community Center, and the West Covina Sportsplex.  Develops, plans, and implements Department goals and objectives; recommend and administer policies and procedures.
 Coordinates Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the Assistant City Manager and City Manager,
 Administers community related programs, activities and events through subordinate department staff.
 Ensures that services and programs are provided according to related laws, ordinances, rules and regulations.
 Makes presentations to the City Council and public groups regarding program proposals and changes; advises the city council, City personnel and the public on Community Human Services issues.
 Acts as Secretary to the Community Services and Senior Citizens, Commissions; establishes agendas and provides direction at monthly meetings.  Provides liaison to the Los Angeles County Transportation Commission for Prop A funding.
 Selects department employees; reviews and evaluates performance; executes necessary disciplinary action.

DEPUTY COMMUNITY SERVICES DIRECTOR - PROPOSED

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 Represents the City and acts as a liaison in discussions and planning of community projects with advisory groups, other public agencies, professional organizations or community groups.
 Directs preparation of departmental budgets; makes budget presentations and justifies submissions.
 Develops and implements new or revised programs based upon the changing needs of the community.
 Coordinates the preparation of grant applications and reports.  Directs, oversees, and participates in the development of the Department's work plan; assigns work activities, projects, and programs; monitor workflow; review and evaluate work products,
 Supervises and participates in the development and administration of the Community Services budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement mid-year adjustments.
 Builds and maintains positive working relationships with co-workers, other City employees, and the public using principles of good customer service.  Observes and maintains a safe working environment in compliance with established safety programs and procedures.
 Serves as Acting Director as assigned.

TYPICAL QUALIFICATIONS
Required Knowledge and Abilities
Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential job duties of the position is qualifying. A typical way of obtaining the required qualifications is to possess the equivalent of:

Thorough knowledge of the principles, procedures and resources of public, private, and interagency human services programs, including funding sources, grant administration; knowledge of public administration principles and practices; knowledge of laws affecting community programs and services; ability to make public presentations, prepare and present reports; direct staff, and manage a wide range of departmental operations.Knowledge of:
 Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
 Principles and practices of leadership.
 Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
 Principles and practices of strategic plan development.  Principles and practices of budget administration.
 Principles and practices of contract management.
 Principles and practices of public works program development, management in a municipal setting, and public works long-term maintenance planning and budgeting.  Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
 General principles of risk management related to the functions of the assigned area.

DEPUTY COMMUNITY SERVICES DIRECTOR - PROPOSED

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Ability to:
 Monitor, supervise, lead and evaluate subordinate staff;.  Prioritize and assign work and develops a teamwork environment;.  Develop and implement strategic plans, policies and objectives.  Using a computer and related software applications;.
 Define problems, collect data, establish facts, and draw valid conclusions;.  Prepare reports; read, analyze, and interpret technical procedures, and governmental regulations, statutes, and policies;.
 Write reports and correspondence;.
 Manage department operations;.
 Analyze and develop policies and procedures;.
 Apply program practices to complex situations;.
 Mediate and negotiate hostile situations;.
 Demonstrate experience managing customer service staff and identifying and implementing customer service standards to ensure high customer satisfaction;.  Provide public relations;.
 Develop and edit marketing, fundraising and promotional materials.  Manage projects and programs;.
 Evaluate programs, services and customer service efforts.  Prepare and administer budgets, including setting and attaining revenue targets if applicable;.
 Prepare and give presentations, including presentations at community or inter-agency meetings and presentations at public hearings of the City Council, City Boards and Commissions, and other external audiences;.
 Facilitate meetings;.
 Highly effective communication, interpersonal and collaboration skills;.  Exercise sound judgment and decision making.

MINIMUM QUALIFICATIONS
Education, Training, and Experience:

DEPUTY COMMUNITY SERVICES DIRECTOR - PROPOSED

Page 4 of 4 ends

A bachelor’s degree with major coursework in public administration, recreation administration, sociology or related field.

Experience:

Five Four (4) years of progressively more responsible experience in human community services, recreation, or a related field, including two (2) years of which must have been atin a supervisory or management levelcapacity.

Licenses/Certifications
Possession of a valid California Class C Driver's License with a satisfactory driving record is required. Candidate must also possess the ability to travel to different sites and locations.

PHYSICAL EQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, employee regularly performs extensive and repetitive physical activity involving the arms, wrists, and hands, including writing, and using a keyboard. The employee is also regularly required to sit, talk, or hear, both in person and by telephone. The position also requires the occasional need to lift and carry materials and supplies weighing up to 25 pounds. Specific vision abilities required include close vision and the ability to adjust focus.

This position requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing and using a keyboard. It also requires physical abilities associated with the ability to read, write and communicate in a work environment requiring no extraordinary physical strength or other special physical qualifications.

ATTACHMENT NO. 4A
RESOLUTION NO. 2023-99

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE

ESTABLISHMENT OF THE DEPUTY COMMUNITY

SERVICES DIRECTOR CLASSIFICATION

THE CITY COUNCIL OF THE CITY OF WEST COVINA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, the Human Resources Department, as needed, reviews class specifications and/or pay grades to ensure position specifications and compensation are in alignment with current demands and comparable with similar classifications within the public sector labor market; and
WHEREAS, on October 3, 2023, the City Council approved the reorganization of City departments; and
WHEREAS, the Human Resources Department reviewed the job classifications impacted by the reorganization and has proposed to establish the Deputy Community Services Director classification; and
WHEREAS, on November 8, 2023, the Human Resources Commission reviewed and approved the class specifications for the Deputy Community Services Director classification, attached hereto as Exhibit A and incorporated herein; and WHEREAS, the City Council desires to approve the establishment of the Deputy Community Services Director classification; and
WHEREAS, the City Council also desires to approve the class specifications and salary grade for the Deputy Community Services Director classification.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Council hereby approves the establishment of the Deputy Community Services Director classification.

SECTION 2. The City Council hereby approves the class specifications for the Deputy Community Services Director classification attached hereto as Exhibit A.

SECTION 3. The City Council hereby approves the following salary grade for the Deputy Community Services Director classification:

CLASSIFICATION MONTHLY PAY RANGE
STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Deputy Community
Services Director
$8,170.17 $11,029.75
SECTION 4. The Full-Time Salary Schedule and Schedule of Positions shall be amended to reflect the addition of the Deputy Community Services Director classification as set forth herein.

SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 19th day of December, 2023.

Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-99 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 19th day of December, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

EXHIBIT A

CLASS SPECIFICATIONS

DEPUTY COMMUNITY SERVICES DIRECTOR
ATTACHMENT NO. 4b

PROPOSED

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: DEPUTY COMMUNITY SERVICES DIRECTOR
Bargaining Unit: MID MANAGEMENT
Class Code: DEP COMM SERV DIR
Salary Grade: MMXXX
Salary: $98,042.00 - $132,357.00 Annually
FLSA: EXEMPT
Date Updated:

JOB SUMMARY
Under general direction and supervision, the Deputy Community Services Director manages the overall general direction, administers a department responsible for planning, organizing, and directing community recreation programs, senior services, community social services, special community events, park use, and programs. May act as the Department’s Director and performs related duties as required.

ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.  Oversees or directs the operations of the Cameron Park Community Cetner, After School Programs, the Cortez Park Community and Senior Center, Palmview Park Community Center, Shadow Oak Community Center, and the West Covina Sportsplex.  Develops, plans, and implements Department goals and objectives; recommend and administer policies and procedures.
 Coordinates Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the Assistant City Manager and City Manager,
 Administers community related programs, activities and events through subordinate department staff.
 Ensures that services and programs are provided according to related laws, ordinances, rules and regulations.
 Makes presentations to the City Council and public groups regarding program proposals and changes; advises the city council, City personnel and the public on Community Services issues.
 Acts as Secretary to the Community Services and Senior Citizens, Commissions; establishes agendas and provides direction at monthly meetings.  Selects department employees; reviews and evaluates performance; executes necessary disciplinary action.
 Represents the City and acts as a liaison in discussions and planning of community projects with advisory groups, other public agencies, professional organizations or community groups.
 Develops and implements new or revised programs based upon the changing needs of the community.
 Coordinates the preparation of grant applications and reports.

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 Directs, oversees, and participates in the development of the Department's work plan; assigns work activities, projects, and programs; monitor workflow; review and evaluate work products,
 Supervises and participates in the development and administration of the Community Services budget; directs the forecast of additional funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement mid-year adjustments.
 Builds and maintains positive working relationships with co-workers, other City employees, and the public using principles of good customer service.  Observes and maintains a safe working environment in compliance with established safety programs and procedures.
 Serves as Acting Director as assigned.

TYPICAL QUALIFICATIONS
Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential job duties of the position is qualifying. A typical way of obtaining the required qualifications is to possess the equivalent of:

Knowledge of:
 Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and supervision of staff, either directly or through subordinate levels of supervision.
 Principles and practices of leadership.
 Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
 Principles and practices of strategic plan development.  Principles and practices of budget administration.
 Principles and practices of contract management.
 Principles and practices of public works program development, management in a municipal setting, and public works long-term maintenance planning and budgeting.  Methods and techniques for the development of presentations, contract negotiations, business correspondence, and information distribution; research and reporting methods, techniques, and procedures.
 General principles of risk management related to the functions of the assigned area.  Principles, practices, and procedures of public administration in a municipal setting.  Functions, authority, and responsibilities, of an elected City Council.  Methods and techniques of developing technical and administrative reports, and business correspondence
 Research methods and techniques.
 Federal, state, and local laws, codes and regulations relevant to assigned areas of responsibility.
 City and mandated safety rules, regulations and protocols.  Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
 The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

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 Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:
 Monitor, supervise, lead and evaluate subordinate staff.  Prioritize and assign work and develops a teamwork environment.  Develop and implement strategic plans, policies and objectives.  Using a computer and related software applications.
 Define problems, collect data, establish facts, and draw valid conclusions.  Prepare reports; read, analyze, and interpret technical procedures, and governmental regulations, statutes, and policies.
 Write reports and correspondence.
 Manage department operations.
 Analyze and develop policies and procedures.
 Apply program practices to complex situations.
 Mediate and negotiate hostile situations.
 Demonstrate experience managing customer service staff and identifying and implementing customer service standards to ensure high customer satisfaction.  Provide public relations.
 Develop and edit marketing, fundraising and promotional materials.  Manage projects and programs.
 Evaluate programs, services and customer service efforts.  Prepare and administer budgets, including setting and attaining revenue targets if applicable.
 Prepare and give presentations, including presentations at community or inter-agency meetings and presentations at public hearings of the City Council, City Boards and Commissions, and other external audiences.
 Facilitate meetings.
 Highly effective communication, interpersonal and collaboration skills.  Exercise sound judgment and decision making.

MINIMUM QUALIFICATIONS
Education, Training, and Experience
A bachelor’s degree with major coursework in public administration, recreation administration, sociology or related field.

Experience:

Four (4) years of progressively responsible experience in community services, recreation, or a related field, including two (2) years in a supervisory capacity.

PHYSICAL EQUIREMENTS

DEPUTY COMMUNITY SERVICES DIRECTOR - PROPOSED

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The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, employee regularly performs extensive and repetitive physical activity involving the arms, wrists, and hands, including writing, and using a keyboard. The employee is also regularly required to sit, talk, or hear, both in person and by telephone. The position also requires the occasional need to lift and carry materials and supplies weighing up to 25 pounds. Specific vision abilities required include close vision and the ability to adjust focus.

ATTACHMENT NO. 5

PROPOSED

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: DEPUTY DIRECTOR OF PUBLIC SERVICESWORKS
Bargaining Unit: MIDDLE MANAGEMENT
Class Code: Dep Dir Public SvcsWrks
Salary Grade: MM303
Salary: $124,440.00 - $152,772.00 Annually
FLSA: EXEMPT
Date Updated:

JOB SUMMARY
Under thegeneral direction and supervision of the Public Works Director, the Deputy Director of Public Works manages the overall operation of the Department of Public Works programs including but not limited to, projects for municipal services, facility and park maintenance, field services, facilities, fleet management, and assumes additional responsibilities as assigned. general administrative direction, plans and supervises the work of the Public Services Department in the design, construction, and inspection of public works, and the maintenance of accurate City maps; oversees the management activities in the City's parks, public works and; The dDeputy dDirector may act as the Public Services Director and performs related duties as required.

Examples of Duties
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

DEPUTY DIRECTOR OF PUBLIC SERVICES - PROPOSED

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 Manages and participates in the development and administration of the department’s budget; directs the forecast of additional funds needed for staffing, equipment, and supplies; directors the monitoring of and approves expenditures; directs and implements budgetary adjustments as necessary.

Prepares and administers the annual budget for the Public Services Department.  Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.  Confers with engineers, developers, architects, and a variety of outside agencies and the general public in acquiring information and coordination of engineering, public works, utilities, streets, and related matters; provides information regarding these matters.  Performs site inspections during construction to ensure methods and materials are in compliance with regulations for system safety or design.  Represents the department to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
 Manages the inspection of development projects and City capital and maintenance projects to ensure compliance with codes, ordinances, approved plans, specifications, and conditions.  Assist with the management of Public Works contracts; assists Director with negotiation and administration of contracts.
 Assists with overseeing the Landscaping Maintenance Districts as well as the Citywide Assessment Districts.
 Contributes to the overall quality of the department's service by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems and internal reporting relationships; identifies opportunities for improvement; and directs the implementation of change.
 Prepares, reviews, and presents staff reports, various management and information updates, as well as reports on special projects as assigned by the Public Works Director and/or City Manager.
 Responds to and resolves difficult situations and sensitive citizen inquires and complaints.  Assists with development of specifications and bid documents for a variety of public works and public utilities-related designs, construction and maintenance projects, recommends contract awards, negotiates contract provisions and coordinates, reviews, inspects and monitors and approves contractor’s performance.
 Reviews and advises for completeness and accuracy on developments plans, permits for work in City rights-of-way, project construction plans and specifications.  Manages the application process for acquiring and administering County, State and Federal Grants.
 Coordinates Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the Assistant City Manager and City Manager  Selects department employees; trains, reviews and evaluates performance; executes necessary disciplinary action.
 Makes presentations to the City Council and public groups; advises the city council, City personnel and the public on public works issues.
 Builds and maintains positive working relationships with co-workers, other City employees, and the public using principles of good customer service.

DEPUTY DIRECTOR OF PUBLIC SERVICES - PROPOSED

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 Observes and maintains a safe working environment in compliance with established safety programs and procedures.
 Serves as Acting Director as Assigned.

 Performs related duties as assigned.
 Establishes and administers programs for the continued development of the staff.

Knowledge of:
 Operations, services, and activities of a comprehensive recreation, parks/open space, and facilities maintenance program.
 General knowledge of the field of traffic and sanitary engineering on the municipal level.  Philosophy, principles, and techniques of providing and assessing the recreational, parks, and facility needs of a community.
 Practices and methods of parks, facilities maintenance.  Occupational hazards and standard safety practices.
 Skills in resource development to garner grants, legislative appropriations, donations, sponsorships, and in-kind services for programs.
 Principles and practices of public administration, including long-range planning, budgeting, purchasing, and maintaining public records.
 Applicable federal, state, and local laws, regulations, and standards.  Standard office equipment, including personal computers and computerized applications and programs including Microsoft office suite.
 Research methods and report preparation and presentation.  Business arithmetic.
 Principles and practices of sound business communication; correct English usage, including spelling and grammar.
 The principles of administration, budgeting, supervision, personnel, and training.  Municipal organization operation and applicable state and federal laws.

DEPUTY DIRECTOR OF PUBLIC SERVICES - PROPOSED

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 Organize, set priorities, and exercise expert independent judgment within areas of responsibility.
 Develop and implement appropriate procedures and controls.  Communicate effectively, both orally and in writing.
 Present proposals and recommendations clearly, logically, and persuasively.  Operate a computer and standard business software.
 Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.
 Make accurate mathematical calculations.
 Understand and follow written and oral instructions.
 Operate a computer and standard business software and other standard office equipment.  Exercise tact and diplomacy in dealing with sensitive, complex, and confidential personnel issues and employee situations.
 Establish and maintain effective working relationships with all those encountered in the course of work.

1. MINIMUM QUALIFICATIONS
Education, Training, and Experience
Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential job duties of the position is qualifying. Incumbents will possess the most desirable combination of training, skills, and experience as demonstrated by past and current employment.

A Bachelor’s degree from an accredited college or university with a major in in civil engineering, public administration, or related field.; and
SSix (6) years of increasingly responsible professional civil engineering experience, municipal public works maintenance, or related field, including at least t Two (2) years in a supervisory or administrative capacity.

A Master's Degree in a civil engineering, public administration or related fields is desirable.

Licenses/ Certificates/ Special Requirements
A valid California Class C Driver’s License with a satisfactory driving record is required.

License as a civil engineer in the State of California Board of Registration for Professional Engineers and Professional Land Surveyors is desirable.

Knowledge of:

1. Municipal public works administration.

DEPUTY DIRECTOR OF PUBLIC SERVICES - PROPOSED

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2. Grounds management, engineering, planning, design, construction, inspection, and maintenance.

3. The principles and practices of civil engineering.

4. General knowledge of the field of traffic and sanitary engineering on the municipal level.

5. The principles of administration, budgeting, supervision, personnel, and training.

Municipal organization operation and applicable state and federal laws.

Ability to:

1. Prepare, review, and approve comprehensive reports, plans, and estimates in a professional manner.

2. Maintain effective working relationships with administrative personnel, public officials, contractors, and members of the public; prepare contract documents and supervise and coordinate the administration of such contracts.

3. Prepare and operate in accordance with an approved budget.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, employee regularly performs extensive and repetitive physical activity involving the arms, wrists, and hands, including writing, and using a keyboard. The employee is also regularly required to sit, talk, or hear, both in person and by telephone. The position also requires the occasional need to lift and carry materials and supplies weighing up to 25 pounds. Specific vision abilities required include close vision and the ability to adjust focus.

ATTACHMENT NO. 5A
RESOLUTION NO. 2023-100

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE

REMOVAL OF THE DEPUTY DIRECTOR OF PUBLIC

SERVICES CLASSIFICATION AND THE ESTABLISHMENT

OF THE DEPUTY PUBLIC WORKS DIRECTOR

CLASSIFICATION

THE CITY COUNCIL OF THE CITY OF WEST COVINA HEREBY FINDS, DETERMINES, AND DECLARES AS FOLLOWS:

WHEREAS, the Human Resources Department, as needed, reviews class specifications and/or pay grades to ensure position specifications and compensation are in alignment with current demands and comparable with similar classifications within the public sector labor market; and
WHEREAS, on October 3, 2023, the City Council approved the reorganization of City departments; and
WHEREAS, the Human Resources Department reviewed the job classifications impacted by the reorganization and has proposed to remove the Deputy Director of Public Services classification and establish the Deputy Public Works Director classification; and WHEREAS, on November 8, 2023, the Human Resources Commission reviewed and approved the class specifications for the Deputy Public Works Director classification, attached hereto as Exhibit A and incorporated herein; and WHEREAS, the City Council desires to approve the removal of the Deputy Director of Public Services classification and the establishment of the Deputy Public Works Director classification; and
WHEREAS, the City Council also desires to approve the class specifications and salary grade for the Deputy Public Works Director classification.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA HEREBY RESOLVES AS FOLLOWS:

SECTION 1. The City Council hereby approves the removal of the Deputy Director of Public Services classification and the establishment of the Deputy Public Works Director classification.

SECTION 2. The City Council hereby approves the specifications for the Deputy Public Works Director classification attached hereto as Exhibit A.

SECTION 3. The City Council hereby approves the following salary grade for the Deputy Public Works Director classification:

CLASSIFICATION MONTHLY PAY RANGE
STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Deputy Public Works
Director
$10,370.00 $12,731.00
SECTION 4. The Full-Time Salary Schedule and Schedule of Positions shall be amended to reflect the removal of the Deputy Director of Public Services classification and the addition of the Deputy Public Works Director classification as set forth herein.

SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 19th day of December, 2023.

Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2023-100 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 19th day of December, 2023, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

EXHIBIT A

CLASS SPECIFICATIONS

DEPUTY PUBLIC WORKS DIRECTOR
ATTACHMENT NO. 5b

PROPOSED

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: DEPUTY DIRECTOR OF PUBLIC WORKS
Bargaining Unit: MIDDLE MANAGEMENT
Class Code: Dep Dir Public Wrks
Salary Grade: MM303
Salary: $124,440.00 - $152,772.00 Annually
FLSA: EXEMPT
Date Updated:

JOB SUMMARY
Under general direction and supervision, the Deputy Director manages the overall operation of programs including but not limited to, projects for municipal services, facility and park maintenance, field services, facilities, fleet management, and assumes additional responsibilities as assigned. The Deputy Director may act as the Director and performs related duties as required.

ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.  Develops, implements and monitors long-term plans, goals and objectives focused on achieving maintenance.
 Develops and submits appropriate application and documentation necessary to secure funding sources. Maintains appropriate records for compliance with these funding sources.  Reviews work in progress, specifications, estimates, and contract documents for street, sewer, storm drain, bridge, and other projects.
 Provides direction for department staff; approves a variety of policy and procedure changes and revisions; participates in special projects of department; reviews actions and effectiveness of the respective divisions.
 Directs the preparation and maintenance of records, field notes, reports, maps, plots, deeds, benchmarks, monuments, and similar information and records.  Manages and participates in the development and administration of the department’s budget; directs the forecast of additional funds needed for staffing, equipment, and supplies; directors the monitoring of and approves expenditures; directs and implements budgetary adjustments as necessary.
 Selects, trains, motivates, and directs department personnel; evaluates and reviews work for acceptability and conformance with department standards, including program and project priorities and performance evaluations; works with employees to correct deficiencies; implements discipline and termination procedures; responds to staff questions and concerns.  Confers with engineers, developers, architects, and a variety of outside agencies and the general public in acquiring information and coordination of engineering, public works, utilities, streets, and related matters; provides information regarding these matters.  Performs site inspections during construction to ensure methods and materials are in compliance with regulations for system safety or design.

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 Represents the department to other City departments, elected officials, and outside agencies; explains and interprets departmental programs, policies, and activities; negotiates and resolves significant and controversial issues.
 Manages the inspection of development projects and City capital and maintenance projects to ensure compliance with codes, ordinances, approved plans, specifications, and conditions.  Assist with the management of Public Works contracts; assists Director with negotiation and administration of contracts.
 Assists with overseeing the Landscaping Maintenance Districts as well as the Citywide Assessment Districts.
 Contributes to the overall quality of the department's service by developing, reviewing, and implementing policies and procedures to meet legal requirements and City needs; continuously monitors and evaluates the efficiency and effectiveness of service delivery methods and procedures; assesses and monitors the distribution of work, support systems and internal reporting relationships; identifies opportunities for improvement; and directs the implementation of change.
 Prepares, reviews, and presents staff reports, various management and information updates, as well as reports on special projects as assigned by the Public Works Director and/or City Manager.
 Responds to and resolves difficult situations and sensitive citizen inquires and complaints.  Assists with development of specifications and bid documents for a variety of public works and public utilities-related designs, construction and maintenance projects, recommends contract awards, negotiates contract provisions and coordinates, reviews, inspects and monitors and approves contractor’s performance.
 Reviews and advises for completeness and accuracy on developments plans, permits for work in City rights-of-way, project construction plans and specifications.  Manages the application process for acquiring and administering County, State and Federal Grants.
 Coordinates Department activities with those of other departments and outside agencies and organizations; provide staff assistance to the Assistant City Manager and City Manager  Selects department employees; trains, reviews and evaluates performance; executes necessary disciplinary action.
 Makes presentations to the City Council and public groups; advises the city council, City personnel and the public on public works issues.
 Builds and maintains positive working relationships with co-workers, other City employees, and the public using principles of good customer service.  Observes and maintains a safe working environment in compliance with established safety programs and procedures.
 Serves as Acting Director as Assigned.
 Performs related duties as assigned.

Knowledge of:
 Operations, services, and activities of a comprehensive recreation, parks/open space, and facilities maintenance program.

DEPUTY DIRECTOR OF PUBLIC SERVICES - PROPOSED

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 General knowledge of the field of traffic and sanitary engineering on the municipal level.  Philosophy, principles, and techniques of providing and assessing the recreational, parks, and facility needs of a community.
 Practices and methods of parks, facilities maintenance.  Occupational hazards and standard safety practices.
 Skills in resource development to garner grants, legislative appropriations, donations, sponsorships, and in-kind services for programs.
 Principles and practices of public administration, including long-range planning, budgeting, purchasing, and maintaining public records.
 Applicable federal, state, and local laws, regulations, and standards.  Standard office equipment, including personal computers and computerized applications and programs including Microsoft office suite.
 Research methods and report preparation and presentation.  Business arithmetic.
 Principles and practices of sound business communication; correct English usage, including spelling and grammar.
 The principles of administration, budgeting, supervision, personnel, and training.  Municipal organization operation and applicable state and federal laws.

Ability to:
 Plan and coordinate the work of engineering and technical personnel engaged in office and field work.
 Prepare, review, and approve comprehensive reports, plans, and estimates in a professional manner.
 Maintain effective working relationships with administrative personnel, public officials, contractors, and members of the public.
 Prepare contract documents and supervise and coordinate the administration of such contracts.
 Prepare and operate in accordance with an approved budget.  Develop and administer effective department and program goals, objectives, policies, and methods for evaluating achievement and performance levels.  Organize, set priorities, and exercise expert independent judgment within areas of responsibility.
 Develop and implement appropriate procedures and controls.  Communicate effectively, both orally and in writing.
 Present proposals and recommendations clearly, logically, and persuasively.  Operate a computer and standard business software.
 Use tact and diplomacy in dealing with sensitive and complex issues, situations and concerned people.
 Make accurate mathematical calculations.
 Understand and follow written and oral instructions.
 Operate a computer and standard business software and other standard office equipment.  Exercise tact and diplomacy in dealing with sensitive, complex, and confidential personnel issues and employee situations.
 Establish and maintain effective working relationships with all those encountered in the course of work.

DEPUTY DIRECTOR OF PUBLIC SERVICES - PROPOSED

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MINIMUM QUALIFICATIONS
Education, Training, and Experience
A Bachelor’s degree from an accredited college or university with a major in in civil engineering, public administration, or related field.

Six (6) years of increasingly responsible professional civil engineering experience, municipal public works maintenance, or related field, including at least two (2) years in a supervisory capacity.

A Master's Degree in a related fields is desirable.

Licenses/ Certificates/ Special Requirements
A valid California Class C Driver’s License with a satisfactory driving record is required.

License as a civil engineer in the State of California Board of Registration for Professional Engineers and Professional Land Surveyors is desirable.

ATTACHMENT NO. 6

PROPOSED

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: PUBLIC WORKS SUPERINTENDENT
Bargaining Unit: MIDDLE MANAGEMENT
Class Code: PW SUP
Salary Grade: MM302
Salary: $104,400.00 - $140,928.00 Annually
FLSA: EXEMPT
Date Updated:

JOB SUMMARY
Under administrative direction, coordinates and supervises day-to-day maintenance of the City's facilities (Community Centers, City Hall, City Yard, Parks, Maintenance Districts, etc.); Maintenance Division of Public Services (Streets, Sewers, Graffiti, Fleet, etc.); directs assigned staff through subordinate supervisors; and performs related work as required.

ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class. • Manages, through subordinate supervisors, operations and maintenance of City's parks, streets, sewers, vehicles, warehouse and infrastructure related projects. • Makes policy and procedures, recommends change ensuring efficient and effective operations to the Director/Deputy Director.
• Assists Director/Deputy Director with preparation, execution, and evaluation of contract agreements.
• Oversees and participates in the development of the department workplan; develops and implements departmental goals, objectives, work plans, reports, policies and procedures; assigns work activities, projects and programs; reviews and evaluates work products, methods and procedures; monitors work flow and conducts organizational and operational reviews and makes modifications, as needed.
• Prepares budgets for the areas of responsibility; assists in budget implementation; participates in forecast of additional funds needed for staffing, equipment, materials, and supplies.
• Plans, organizes and schedules activities related to maintenance; establishes work priorities involving maintenance, repair, and purchases/replacements; plans and schedules maintenance/repair activities; develops programs for routine and preventive maintenance of all assets.
• Handles the more complex employee problems including disciplinary, complaints and grievances.
• Supervises a subordinate management and supervisory staff; assigns special projects. • Interfaces with outside public and private agencies to facilitate projects and gain support for activities.
• Serves as a resource in the meet and confer process with represented department employees.
• Prepares RFPs, coordinates selection of proposal, prepares reports for City Council approval, and monitors consultant contracts.

PUBLIC WORKS SUPERINTENDENT - PROPOSED

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• Meets with contractors, business people, homeowners, and others concerned with specific projects to discuss and address problems and complaints. • May assist with planning and implementation of special events as it relates to maintenance.
• Reviews, analyzes and coordinates related activities with other City functions and outside agencies; consults with relevant parties and prepares reports; meets and negotiates with contractors, property owners and general public to resolve maintenance issues and create understanding of policies and procedures.
• Represents the City, as assigned, in relations with community, committees, local, state and Federal agencies, and other agencies.
• Attends various meetings that relate to activities, priorities, and operating problems of the Department.
• Assists in the preparation of the annual budget and the control of expenditures that relate to Maintenance activities and develops appropriate justification for requested changes in personnel, materials and equipment.
• Serves as Acting Director as assigned.
• Perform related duties as needed.

Knowledge of:
• Knowledge of street, park, and related public maintenance and construction projects. • Methods, practices, and techniques related to street, sewer, storm drain, and park construction and maintenance.
• Working knowledge of plans and specifications; the principles of supervision, training, budgeting, and project recordkeeping.
• Ability to plan and coordinate the work of personnel engaged in office and field work. • To prepare, review, and/or approve comprehensive reports, plans, contract documents, and estimates.
• To plan and schedule an overall preventative maintenance program. • To establish and maintain cooperative working relationships. • To communicate effectively verbally and in writing.

Ability to:
• Effectively manage and supervise subordinate personnel. • Develop and maintain positive working relationships.
• Communicate effectively both orally and in writing.
• Facilitate quality customer service.
• Effectively resolve conflicts.
• Anticipate changing circumstances and operational needs. • Make critical decisions.
• Provide effective assistance and recommendations to the Department Head.

PUBLIC WORKS SUPERINTENDENT - PROPOSED

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West Covina City CouncilDecember 19, 2023

West Covina City Council
December 19, 2023