• COVINA
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
FEBRUARY 20, 2024, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Brian Calderón Tabatabai
CouMcilworpan Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
MINUTES
CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Brian Calderón Tabatabai on Tuesday, February 20, 2024, at 7:09 p.m., in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.
INVOCATION
Led by Pastor Samuel Martinez from Amazing Love Ministries
PLEDGE OF ALLEGIANCE
Led by Councilwoman Diaz
ROLL CALL
Present: Council Members Cantos, Diaz, Lopez-Viado Mayor Pro Tem Wu, Mayor Calderón Tabatabai
Absent: None
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas Duarte reported that no action was taken during the Closed Session Meeting.
PRESENTATIONS
• Proclamation Recognizing Black History Month
• Certificate of Recognition for Student Government Day
CITY MANAGER'S REPORT
City Manager's report on current City projects.
ORAL COMMUNICATIONS
John Shewmaker
Jessica Shewmaker
Cory Warshaw
James Gutierrez
Elsie Messman
Yasmin Cardona Gutierrez
Christian S.
Doug Fore
Philip Gomez
Jack Evanilla
Raven
Nazlee Janjua
R. Robinson
Steve Bennett
Jim Grivich
CONSENT CALENDAR
4C 10: Approve boysent Calendar ate mis 1,, -8. (em was pulled for discussion by, Mayor Pro Tem Wu).
ACTION: Motion by Mayor Pro Tem Wu Second by Councilwoman Diaz, 5-0 to:
Approve Consent Calendar Item 3 (Item 3 was pulled for discussion by Mayor Pro Tem
APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF FEBRUARY 6, 2024, CITY
COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE FEBRUARY 6, 2024, CITY COUNCIL/SUCCESSOR AGENCY REGULAR CLOSED SESSION MEETING MINUTES.
Carried 5-0 to: to approve the February 6, 2024, City Council/Successor Agency Regular Session Meeting Minutes and the February 6, 2024, City Council/Successor Agency Regular Closed Session Meeting Minutes.
ORDINANCES FOR ADOPTION
2) CONSIDERATION OF ADOPTION OF ORDINANCE NO. 2519 PERTAINING TO
THE DEVELOPMENT CODE UPDATE AND RELATED MUNICIPAL CODE
AMENDMENTS INCLUDING INCREASE IN PARK DEDICATION REQUIREMENTS Carried 5-0 to: adopt the following ordinance:
ORDINANCE NO. 2519 - AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, APPROVING CODE AMENDMENT NO. 23-01, THE DEVELOPMENT CODE UPDATE, AMENDING CHAPTER 7 (BUILDINGS AND BUILDING REGULATIONS), CHAPTER 15
(MISCELLANEOUS PROVISIONS RELATING TO PUBLIC HEALTH AND SAFETY), CHAPTER 17 (PLANNING), CHAPTER 19 (STREETS, SIDEWALKS, AND PUBLIC PLACES), AND CHAPTER 24 (VEGETATION) OF THE WEST
COVINA MUNICIPAL CODE, AND AMENDING THE DOWNTOWN PLAN AND CODE
CITY MANAGER'S OFFICE
3) CONSIDERATION OF EXPENSE REIMBURSEMENT FOR FRIENDSHIP CITY
TRIP TO TAIWAN
ACTION: Motion by Mayor Pro Tem Wu, Second by Councilwoman Diaz, 5-0 to:
1. Authorize Mayor Pro Tem Wu and Council Member Diaz to receive reimbursement for costs associated with a trip to Taiwan from February 21, 2024 through March 3, 2024.
2. Authorize the Acting City Manager to receive reimbursement for costs associated with the trip to Taiwan.
3. Form an ad hoc committee comprised of Mayor Pro Tem Wu and Council Member Diaz for discussions and meetings relating to establishing a friendship city relationship with the Cities of Kaohsiung, Pingtung, Keelung and Taipei and to provide recommendations to the City Council regarding the potential friendship city relationships.
4. Authorize Mayor Pro Tem Wu to sign letters of interest regarding seeking friendship city relationships with the Cities of Kaohsiung, Pingtung, Keelung and Taipei.
FINANCE DEPARTMENT
4) CONSIDERATION OF ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) AND OTHER RELATED REPORTS FOR THE YEAR ENDED JUNE 30, 2023 Carried 5-0 to: receive and file the following letters and financial reports for the year ended June 30, 2023:
• Annual Comprehensive Financial Report;
• Government Auditing Standards Letter;
• Audit Communication Letter; and
• Community Financial Report.
5) CONSIDERATION OF A PROFESSIONAL SERVICES AGREEMENT WITH
HINDERLITER, DE LLAMAS & ASSOCIATES (HDL) FOR BUSINESS LICENSE
OPERATIONS MANAGEMENT & COMPLIANCE
Carried 5-0 to: approve the following:
1. In accordance with Section 2-335(10) of Division 2 of Article VII of Chapter 2 of the West Covina Municipal Code, find that compliance with the City's bidding requirements and procedures is not in the best interest of the City in connection with the procurement of administration of the business license program due to the probability of the incumbent provider being awarded based on its satisfactory experience with the City and that any transition would only halt or hinder incoming revenue.
2. Ratify execution by the Acting City Manager of Amendment Number Two to the current agreement with HdL Software, LLC to extend the term for approximately one month to ensure continuity of collection services.
3. Authorize the Acting City Manager to negotiate and execute an agreement with Hinderliter, de Llamas & Associates for a term of five (5) years, in substantially the form as attached and in such final form as approved by the City Attorney. 6) CONSIDERATION OF THE SECOND QUARTER FINANCIAL REPORT AND BUDGET AMENDMENT FOR FISCAL YEAR 2023-24
Carried 5-0 to: take the following actions:
1. Receive and file the Second Quarter Financial Report for Fiscal Year 2023-24;
2. Adopt the following resolution:
RESOLUTION NO. 2024-11 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1,
2023 AND ENDING JUNE 30, 2024 (SECOND QUARTER FINANCIAL
REPORT)
7) CONSIDERATION OF LONG-RANGE FINANCIAL FORECAST FOR FISCAL YEARS ENDING 2025-2029
Carried 5-0 to: receive and file the Long-Range Financial Forecast for fiscal years ending 2025-2029.
FIRE DEPARTMENT
8) CONSIDERATION OF VERDUGO FIRE COMMUNICATIONS DISPATCH SERVICE
AGREEMENT WITH THE CITIES OF BURBANK, GLENDALE, AND PASADENA
FOR FIRE DEPARTMENT DISPATCHING SERVICES
Carried 5-0 to: Approve the following:
1. Authorize the Acting City Manager to negotiate and execute a two-year agreement with a one-year renewal option with the Cities of Burbank, Glendale and Pasadena for Fire Department dispatching services, in such final form as approved by the City Attorney. The agreement includes onboarding costs of approximately $50,000, which would only be payable if the City decides not to exercise the renewal option.
2. Authorize the Acting City Manager to negotiate and execute any and all other agreements necessary for the transition of Fire Department dispatching services and approve a project budget not to exceed $25,000, for radio programming, apparatus graphics, and unforeseen transition costs.
3. Authorize the Acting City Manager to negotiate any amendments to the agreements in such form approved by the City Attorney; and
4. Approve the following resolution:
RESOLUTION NO. 2024-15 - A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2023
AND ENDING JUNE 30, 2024 (FIRE DEPARTMENT DISPATCH
SERVICES)
END OF CONSENT CALENDAR
DEPARTMENTAL REGULAR MATTERS
COMMUNITY DEVELOPMENT
9) CONSIDERATION OF 2023 UPDATE TO THE PAVEMENT MANAGEMENT
PROGRAM
ACTION: Motion by Mayor Calderón Tabatabai Pro, Second by Councilwoman Lopez-Viado, 5-0 to:
1. Receive and file the Updated 2023 Pavement Management Program; and
2. Approved the implementation budget scenario 3 for the 5-year pavement program for a total budget of approximately $28.8 million over 5 years; and
3. Direct the City Manager to implement the plan.
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION • Councilman Cantos with a second by Mayor Pro Tem Wu request that staff look into hiring a Washington DC Lobbyist - No Objection; and a with a second by Mayor Pro Tem Wu hire a grant writing team - No Objection. • Mayor Pro Tem Wu - requested staff to follow up on funds for Azusa Ave. and FEMA Grants - No Objection
• Mayor Calderón Tabatabai requested a Cease Fire Resolution regarding Gaza.
There was no second, motion failed.
CITY COUNCIL COMMENTS
None
ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Calderón Tabatabai, and the meeting was adjourned at 9:18 p.m. The next regularly scheduled Regular City Council Meeting will be held on Tuesday, March 19, 2024, at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.
Submitted by:
Lisa Sherrick
Assistant City Clerk
Brian Calderón Tabatabai
Mayor