West Covina City Council
July 16, 2024

CNS/RQA/CA, INC. Updated 6/25/24
7 Paratha Grill
18383 Pioneer Avenue
Artesia, CA 90701
Contact: Gurpal Sood
562-964-3570
[email protected]
8 Project Angel Food
922 Vine Street
Los Angeles, CA 90038
Contact: Don Macaulay
Sr. Director, Operations & Administration
323-845-1800 x222
[email protected]
Alyssa Baldino/[email protected]
John Gordon/Exec Chef 323-845-1800x204
[email protected]
Frozen Meals
9 Revolution Foods
5743 Smithway Street, Ste 103
Commerce, CA 90040
Contact: Robert Camarena
323-838-5555
Fax: 323-838-5419
Cell: 909-289-8900
Revolutionfoods.com
Frozen Meals
10 Rolling Wok Restaurant
1609 South San Gabriel Blvd.

San Gabriel, CA 91776
Contact: Mingling (Tony) Wang
[email protected]
626-435-5223
Fax: 323-464-2399
Chinese-style meals
11 St. Vincent Senior Nutrition Program
2303 Miramar St.

Los Angeles, CA 90057
Contact: Veronica Dover
[email protected]
213-484-7775
Fax: 213-484-7276
American-style meals
Danny Franco: [email protected]
Kathy Sato: [email protected]
Julio Sagustume:
[email protected]
12 Tender Loving Care
544-C Finney Court
Gardena, CA 90248
Contact: Becky Cho
[email protected]
213-434-1113
American and Korean-style meals

LA County AD & AAA
Approved Caterers
FY 2024-2025

CNS/RQA/CA, INC. Updated 6/25/24
13 Trio Community Meals – Azusa On-site
Caterer
Contact: Joel Medina
[email protected]
Contact: Carlos Giese:

[email protected]
Contact: Miguel Gomez
[email protected]
Azusa Senior Center:
740 N. Dalton Ave
Azusa, CA 91702

14 Trio Community Meals – Glendale On-site
Caterer
Glendale Adult Recreation Center:
201 E. Colorado
Glendale, CA 91205
Contact: Trio Community Meals – Long Beach
Contact: Joel Medina
[email protected]
15 Trio Community Meals – Huntington Park
3355 E Gage Ave.

Huntington Park, CA 90255
Contact: Joel Medina 323-749-6780
[email protected]
Contact: Jose Vargas
[email protected]
562-218-2813
American-style meals
16 Trio Community Meals - Inglewood On-site
Caterer
111 No. Locust Street
Inglewood. CA 90301
Contact: Hector Ortega
[email protected]
Inglewood Nutrition Director: Bharat (Baz)
Devlia
[email protected]
310-412-4360
American-style meals
17 Trio Community Meals – North Hills Culinary
Center
8329 De Celis Place
North Hills, CA 91343
Contact: Carlos Giese:

[email protected]
818-895-1161
Fax: 818-895-1177
American-style meals
18 Trio Community Meals – Paramount On-site
Caterer
14400 Paramount Blvd.

Paramount, CA 90723
Site: 562-220-2090
Joel Medina
[email protected]
American-style meals

AGENDA ITEM NO. 3

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: July 16, 2024
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: CONSIDERATION OF AGREEMENT WITH PBK ARCHITECTS, INC. FOR DESIGN SERVICES FOR THE NEW FIRE STATION 1 - PROJECT NO. 23002 RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Approve a Professional Services Agreement with PBK Architects, Inc. in the amount of $799,500.00 to provide design services (DES Phase) for the Fire Station 1 Replacement Project; and

2. Approve a project design contingency in the amount of $119,925 to address any unforeseen conditions; and

3. Authorize the City Manager to execute the agreement, in substantially the form as attached and in such final form as approved by the City Attorney, and any future amendments to the agreement.

BACKGROUND:

Fire Station 1 is an essential facility for our community's safety. Fire Station 1's temporary relocation was triggered by the building's closing and condemnation. Fire Station 1 currently operates out of portable buildings located at the City Yard site (825 S. Sunset Avenue, West Covina). While this temporary solution ensures that emergency services remain operational, it is not ideal for the long-term needs of the Fire Department and the community it serves.

The temporary conditions and operational challenges highlight the need to construct a permanent and compliant Fire Station 1 to ensure the safety and efficiency of West Covina's fire services.

DISCUSSION:

A new Fire Station 1 building will replace the condemned building and ensure the continued provision of essential emergency services. The new Fire Station 1 will be designed to meet all the essential service needs/requirements of the Fire Department and the community it serves. The new building will be approximately 9,500 square feet and will feature three (3) seventy feet (70’-0") deep apparatus bays. The design will have a variety of support areas to enhance operational efficiency, including a hose storage alcove, shop, response alcove, cleanup area, janitor storage, communications equipment room, electrical room, mechanical room, yard storage closet, turnout room (supporting a washer extractor and turnout lockers), medical supply storage, and a Self-Contained Breathing Apparatus (SCBA) area.

On November 16, 2023, the City issued a Request for Qualifications (RFQ) to prepare the plans, specifications, estimates and general construction documents for a new fire station (Fire Station No. 1) with a proposal due date of December 4, 2023 on Planet Bids. The following nine (9) firms submitted proposals by the December 14, 2023 due date:

Firm
BFK Architects
Holt Architecture
PBK Architects, Inc.

RRM Design Group
Rubio Medina Architect
STK Architecture, Inc.

SVA Architects, Inc.

TSK
Westgroup Designs, Inc.

The process of selecting the most qualified firm to prepare the City’s Fire Station 1 replacement designs started with careful evaluation of each one of the nine (9) received proposals based on the following criterion and evaluation point system:

Evaluation Criteria Max Points
Completeness of the SOQs and compliance with the required RFQ format.
10 Project understanding, scope, and approach to develop the project efficiently.
25 Experience and qualifications of the firm. 25
Experience and qualifications of the project team members. 25 Similar project experience. 15
Total 100
The table below reflects the average total points calculated for each firm based on the above-listed criterion and maximum points per criteria by the three evaluators:

Firm Points Average
PBK Architects, Inc. 91.33
RRM Design Group 85.33
Rubio Medina Architect 80.33
STK Architecture, Inc. 79.33
Westgroup Designs, Inc. 76.00
TSK 75.67
SVA Architects, Inc. 72.00
Holt Architecture 64.67
BFK Architects 59.67
On April 16, 2024, staff conducted interviews with three firms that received the highest average scores based on the RFQ’s evaluation criteria to have a better understanding of each firm’s approach to providing the specified scope of work and the quality of their work. After reviewing all proposals and conducting interviews, staff deemed that the proposal from PBK Architects, Inc. was the most comprehensive and demonstrated the best understanding of the project. PBK Architects, Inc.'s proposed project manager and key personnel showcased relevant project experience and qualifications for similar Fire Station projects in other cities including City of Newport Beach, City of Orange, City of Ontario, City of Monterey Park, City of Escondido, City of Van Nuys, City of Costa Mesa, and City of Dana Point.

Staff recommends that the City Council approve a professional services agreement with PBK Architects, Inc. for the design services (DES Phase) for Fire Station 1 for a total amount of $799,500.00, as well as authorize a project design contingency in the amount of $119,925.00 to address any unforeseen conditions, and authorize the City Manager to execute the agreement, in such final form as approved by the City Attorney, and future amendments to the agreement. If approved tonight, the project design phase will start in August 2024.

If the City Council authorizes staff to proceed with PBK Architects, it's anticipated to take approximately 12 months to have a design completed.

LEGAL REVIEW:

The City Attorney's Office will review the final form of the agreement prior to execution.

OPTIONS:

The City Council has the following options:

1. Approve staff's recommendation; or

2. Provide alternative direction.

Prepared by: Brian Cervantes, MBA
Fiscal Impact
FISCAL IMPACT:

The following is the breakdown of the project design phase budget:

Preliminary Engineering Services (Contract with
PBK Architects, Inc.)
$ 799,500.00
Contingency Allowance (15%) $ 119,925
Project Management Cost (7%) $ 55,965
Total Project Design Phase Estimate $975,390
The preliminary estimate for constriction is approximately $18.8 million, making the total cost nearly $19.8 million. State and Local Fiscal Recovery Funds (SLFRF) are proposed to be used to fund the design phase. The cost of construction is expected to be funded by the proceeds from the sale of the current fire station site. The funds available for design are as follows:

Project Fund Current Budget
Balance
Amount
Requested
New
Balance
23002, Fire Station 1
Replacement
179 ARPA
SLFRF
1,449,606 975,390 $474,216
Total $1,449,606 $975,390 $474,216
Since this fire station will house emergency medical services apparatus and personnel, it is a capital expenditure to support responses to public health emergencies. Like other eligible uses of SLFRF funds in this category, capital expenditures should be a related and reasonably proportional response to a public health or negative economic impact of the pandemic. Per Treasury's final rule for SLRF, smaller projects with total expected capital expenditures below $1 million will not be required to undergo additional analysis to justify their capital expenditure, as such projects will be presumed to be reasonably proportional, provided that they are responding to a harm caused or exacerbated by the public health emergency. The cost of design is about five percent of the total project cost, which can be presumed to be reasonably proportional.

Attachments
Attachment No. 1 - Professional Services Agreement
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
A Well-Planned Community
Enhance City Image and Effectiveness
1 PBK Architects, Inc.

Form Revised August 2023

CITY OF WEST COVINA

PROFESSIONAL SERVICES AGREEMENT
WITH
PBK ARCHITECTS, INC.

FOR
DESIGN SERVICES FOR NEW FIRE STATION 1
THIS PROFESSIONAL SERVICES AGREEMENT is made and entered into as of July 16, 2024 (“Effective Date”), by and between the CITY OF WEST COVINA, a municipal corporation (“City”), and PBK ARCHITECTS, INC., a California corporation (“Consultant”).

RECITALS
A. City proposes to utilize the services of Consultant as an independent contractor to City to provide design services for the new Fire Station 1, as more fully described herein; and B. Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and
C. City and Consultant desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement; and
E. Consultant responded to the City’s Request for Qualifications dated November 16, 2023, incorporated via this reference as if fully set forth herein, and Consultant’s response to the Request for Qualifications was a material inducement to the City ultimately entering into this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in Consultant’s Proposal, attached hereto as Exhibit “A” and incorporated herein.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. City officers and employees shall not be ATTACHMENT NO. 1
2 PBK Architects, Inc.

Form Revised August 2023
liable at law or in equity for any claims or damages occurring as a result of failure of the Consultant to comply with this section.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the reasonable satisfaction of the City. Evaluations of the work will be conducted by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement.

1.5. Non-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy, marital status, sex, gender, gender identity, gender expression, sexual orientation, or military or veteran status, except as permitted pursuant to Section 12940 of the Government Code.

1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.

1.8. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 7920.000 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in California Government Code Section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be 3 PBK Architects, Inc.

Form Revised August 2023
liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the court.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit “B,” attached hereto and made a part of this Agreement (the “Fee Schedule”).

Consultant’s total compensation shall not exceed Seven Hundred Ninety-Nine Thousand Five Hundred Dollars ($799,500.00).

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant’s Proposal unless the City, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable. Should the City request in writing additional services that increase the Scope of Services, City will pay Consultant an additional fee based upon the Consultant’s standard hourly rates as set forth in Exhibit B for such additional services. Such additional services and the increase in Consultant’s compensation will be memorialized in an amendment to this Agreement. Consultant acknowledges and agrees that only the City Manager is authorized to approve an amendment for additional services.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than once a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after the termination or expiration of this Agreement.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. Unless otherwise agreed to by the parties, the professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. The services shall be performed in accordance with a project schedule agreed to by the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension. 4 PBK Architects, Inc.

Form Revised August 2023

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of two (2) years, ending on July 15, 2026, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. Thereafter, this Agreement may be extended for a maximum of one (1) successive one (1) year periods. Such extensions, if any, will be evidenced by a written amendment to this Agreement.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.

If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled to at law, in equity, or under this Agreement.

The City also shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled to at law, in equity, or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the effective date of the City’s written notice of termination, within forty-five (45) days after the effective date of the notice of termination or the final invoice of the Consultant, whichever occurs last. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein. 5 PBK Architects, Inc.

Form Revised August 2023

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of the effective date of the notice of termination, at no cost to City.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company authorized to do business in California, with a current A.M. Best’s rating of no less than A:VII, and approved by City:
(a) Broad-form commercial general liability, including premises-operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than Two Million Dollars ($2,000,000.00) per occurrence, Four Million Dollars ($4,000.000.00) general aggregate. (b) Business automobile liability for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00) combined single limit per accident for bodily injury and property damage.
(c) Workers’ compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than One Million Dollars ($1,000,000.00) per accident for bodily injury or disease. Consultant agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.

By execution of this Agreement, the Consultant certifies as follows:

I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers’ Compensation or to undertake self-insurance before commencing any of the work.

The Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers’ Compensation Insurance, and shall furnish a Certificate of Insurance to the City before execution of this Agreement by the City. The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the consultant to comply with this section.
(d) Professional errors and omissions (“E&O”) liability insurance with policy limits of not less than One Million Dollars ($1,000,000.00), combined single limits, per occurrence or claim, and Two Million Dollars ($2,000,000.00) 6 PBK Architects, Inc.

Form Revised August 2023
aggregate. Architects’ and engineers’ coverage shall be endorsed to include contractual liability. If the policy is written as a “claims made” policy, the retroactivity date shall be prior to the start of the work set forth herein.

Consultant shall obtain and maintain said E&O liability insurance during the life of this Agreement and for five (5) years after completion of the work hereunder. If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a retroactive date prior to the effective date of this Agreement, Consultant shall purchase “extended reporting” coverage for a minimum of five (5) years after completion of the work.

If the Consultant maintains higher limits or has broader coverage than the minimums shown above, the City requires and shall be entitled to all coverage, and to the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

5.2. Endorsements. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(a) Additional Insureds: The City of West Covina and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.
(b) Notice of Cancelation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (c) Primary Coverage: The Consultant’s insurance coverage shall be primary insurance as respects the City of West Covina, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of West Covina shall be excess and not contributing with the insurance provided by this policy.
(d) Waiver of Subrogation: Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(e) Coverage Not Affected: Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of West Covina, its officers, officials, agents, employees, and volunteers. (f) Coverage Applies Separately: The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability. 7 PBK Architects, Inc.

Form Revised August 2023

5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

5.5. Non-limiting. Nothing in this Section shall be construed as limiting in any way the indemnification provision contained in this Agreement.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification.

6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Key Personnel. It is the intent of both parties to this Agreement that Consultant shall make available the professional services of Kelley Needham, who shall coordinate directly with City. Any substitution of key personnel must be approved in advance in writing by City’s Representative.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, Email or by U.S. mail. If by U.S. mail, it shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery; (b) one (1) business day after the Email is sent if such communication is sent by Email, provided that no delivery failure notification has been received; and (c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:

PBK Architects, Inc. City of West Covina
8 PBK Architects, Inc.

Form Revised August 2023
8163 Rochester Ave.

Rancho Cucamonga, CA 91730
1444 West Garvey Ave. South
West Covina, CA 91790
Tel: (909) 238-7030 Tel: (626) 939-8733
Email: [email protected]
Attn: Kelley Needham
Email: [email protected]
Attn: Roberto Ortega

6.5. Attorneys’ Fees. If litigation is brought by any party in connection with this Agreement against another party, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City’s consent, no subletting or assignment shall release Consultant of Consultant’s obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.8. Indemnification and Hold Harmless. Consultant agrees to defend, with counsel of City’s choosing, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, in performing this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence, recklessness or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon such negligence, recklessness, or willful misconduct, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. In no event shall the cost to defend charged to Consultant exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.
9 PBK Architects, Inc.

Form Revised August 2023

6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes 10 PBK Architects, Inc.

Form Revised August 2023
or any other related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant’s agents shall execute such documents as may be necessary from time to time to confirm City’s ownership of the copyright in such documents.

6.13. Electronic Safeguards. Consultant shall identify reasonably foreseeable internal and external risks to the privacy and security of personal information that could result in the unauthorized disclosure, misuse, alteration, destruction or other compromise of the information.

Consultant shall regularly assess the sufficiency of any safeguards and information security awareness training in place to control reasonably foreseeable internal and external risks, and evaluate and adjust those safeguards in light of the assessment.

6.14. Economic Interest Statement. Consultant hereby acknowledges that pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City, Consultant is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 700) with the City Clerk, for each employee providing advice under this Agreement, prior to the commencement of work, unless waived by the City Manager.

6.15. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant’s services under this agreement, including, but not limited to, the Political Reform Act of 1974 (Government Code Section 81000, et seq.) and Government Code Sections 1090-1092. Consultant covenants that none of Consultant’s officers or principals have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of the services hereunder, including in any manner in violation of the Political Reform Act. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be used by Consultant as an officer, employee, agent, or subconsultant.

Consultant further covenants that Consultant has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City and further covenants and agrees that Consultant and/or its subconsultants shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City prior to the completion of the work under this Agreement.

6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
11 PBK Architects, Inc.

Form Revised August 2023

6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.25. Counterparts and Electronic Signatures. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and may be executed by electronic signatures. All counterparts shall be construed together and shall constitute one agreement. Delivery of an executed counterpart of this Agreement by a .pdf data file or other scanned executed counterpart by email shall be equally as effective as delivery of a manually executed counterpart of this Agreement. Each duplicate and counterpart shall be equally admissible in evidence, and each shall fully bind each party who has executed it. The parties waive all right to challenge the admissibility or authenticity of this Agreement in a court of law based solely on the absence of an original signature.

6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

6.27. Taxpayer Identification Number. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W9, as issued by the Internal Revenue Service.
12 PBK Architects, Inc.

Form Revised August 2023
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF WEST COVINA,
A municipal corporation
__________________________________ Date: __________________________ Paulina Morales
City Manager

CONSULTANT

__________________________________ Date: __________________________ Chris Cunico
President

__________________________________ Date: __________________________ Kelly Needham
Secretary
ATTEST:
__________________________________
Lisa Sherrick
Assistant City Clerk
APPROVED AS TO FORM:

__________________________________
Thomas P. Duarte
City Attorney
APPROVED AS TO INSURANCE:
__________________________________
Stephanie Sikkema
Acting Human Resources and Risk
Management Director

EXHIBIT A
CONSULTANT’S PROPOSAL
Fire Station 1
City of West Covina

QUALIFICATIONS FOR ARCHITECTURAL SERVICES
FIRE STATION 1

COSTA MESA, CA
December 14, 2023 Ms. Paulina Morales
Acting City Manager
City of West Covina
1444 W Garvey Avenue South
West Covina, CA 91790
Re: Proposal for Architectural Services
Fire Station 1
City of West Covina
Dear Ms. Morales,
On behalf of PBK and our entire consulting team, thank you for the opportunity to submit our qualifications for the design of the City of West Covina's new Fire Station 1. As you may already be aware, our firm specializes in the planning and design of public safety and essential service facilities. We have designed over 200 such facilities, each of which is specifically tailored to the unique requirements of the Fire Department and the communities they serve. We are currently working on similar projects in Costa Mesa, Laguna Beach, and Fountain Valley. In addition to public safety, we have designed a number of civic center projects which may prove helpful in the integration of the facility in its new location. As you can imagine, we believe our specific experience and local presence makes us uniquely qualified for a project of this type.

I will be the Principal-in-Charge of the project and will be the main point of contact from design through construction. All work will be completed in our office in Rancho Cucamonga. We acknowledge that all terms and conditions of the RFQ are understood and agreed to. We acknowledge receipt of Addendum 1. This submittal shall remain valid for 120 days.

Thank you again for this opportunity. If you should have any questions or require any additional information, please do not hesitate to contact me at any time. We look forward to hearing from you.

Very truly yours,

KELLEY NEEDHAM, AIA
Managing Partner
[email protected]
Cell: (909) 238-7030

TABLE OF CONTENTS

APPROACH/SCOPE OF WORK
Understanding
Methodology
Project Committee
Key Objectives
Quality Assurance
Scope of Work
Site Specific Services

PROJECT TEAM
PBK Team/Resumes
Consultant Team/Resumes
Organization Chart

QUALIFICATIONS
Introduction
Better Together
Relevant Experience
Sustainable Design
Recent Projects

REFERENCES

AGREEMENT

ADDENDA

REQUIRED FORMS
1 11
21 35
45 47
49 ARFF STATION 80

LOS ANGELES INTERNATIONAL AIRPORT
1 A. UNDERSTANDING
It is our understanding that the City of West Covina wishes to replace Fire Station 1. The new station will be located within the City's Civic Center complex. The new station is anticipated to be approximately 9,500 sf. and meet all the requirements of the Essential Service Seismic Safety Act. The station should be designed to accomodate 10 firefighters and include the following major components:
• Three 70-foot deep apparatus bays
• Ten individual dormitories
• Five individual restrooms
• Exercise room
• Administrative office area
• An open kitchen/dining/dayroom layout
• Entry lobby with accessible restroom
Station support areas will include hose storage, shop, custodial, turn-out locker room, laundry, medical supply, communications room, and SCBA area. Site work to include secured fire fighter parking, emergency generator, and above-ground fuel island.

B. METHODOLOGY
Our firm consistently utilizes a Design Team approach for establishing project delivery and control during all phases of planning and design. The primary contact will be our Principalin-Charge, Kelley Needham, AIA. The Principal-in-Charge will be responsible for coordinating our in-house Architectural Team and our Consultant Team. The Team remains with the project from concept through completion. Therefore, continuity of the project participants and of the process is achieved. The Design Team shall produce all necessary reports, studies, drawings, models, renderings, and cost estimates, and shall perform all necessary administrative, management, and coordination
services throughout the entire course of the project.

Our organization reflects a commitment towards planning and design in a team approach rather than on an individual basis. We feel that the final product can be substantially improved by a process which reflects many more design
alternatives and ideas available for consideration and input.

We believe that the success of the project depends upon involving all appropriate parties early on and throughout the planning and design process. It is important that the City and Fire Department staff provide review and input early on in the conceptual Design Phase of the project. With our fire station design experience, it is our job to explore options and alternatives that meet the needs of the program, and to provide design schemes that can be depended upon to be
the best possible solutions.

C. PROJECT COMMITTEE
Our approach to your project depends upon a participatory process with key staff members who are involved within
a given consideration of each of the project areas. We
recommend that a Project Committee be established with a specific review process to enhance project communications.

The exchange of information is critical to the process of planning, design, and construction. Periodic progress
and review meetings will be established with milestone
presentations and periods for comprehensive review
during the entire project process. Beneficial and informal design workshops are also envisioned to explore options and alternatives likely to be discovered in the planning and design process.

Approach/Scope of Work
2 MAINTAIN

OPEN & CLEAR

COMMUNICATION
PBK Unifying Principle No. 4
D. KEY OBJECTIVES
Because of the factors that will influence the overall design of the facility, it is necessary that the Project Team have appropriate resources, expertise, and knowledge to provide the correct methodology to resolve project requirements.

More importantly, we perceive that many opportunities
and challenges exist in the design of this project. Our approach to the design of your project establishes a well crafted set of work tasks, responsibilities, and products to provide thoughtful solutions that innovate the best possible responses to the Fire Department's needs, opportunities, and available resources. We will seek to explore the
following objectives in your project:

1. Creation of an efficient, functional, and interactive facility responsive to the service objectives of the Fire Department.

2. Consolidation of building and site elements to minimize development impacts and to maximize continuity of
structural, mechanical, electrical, telecommunications, and site infrastructure components.

3. Achievement of a compact plan to establish clear,
public, staff, and departmental areas in order to
maximize functional efficiency, privacy, and security.

4. Explore opportunities to use combined passive and
active technologies for energy conservation.

5. Consider and select appropriate environmental
systems, materials, and finishes that achieve work and
living environments while producing a durable, low
maintenance facility.

6. Prepare alternative design concepts and
recognize that value, performance, and image
characteristics make significant contributions
to team building, retention, and recruitment of
valuable personnel.

7. Create forward thinking environments that
are flexible to ever changing technologies and
anticipate future change and expansion.

8. A community oriented, inviting, and friendly
design that initiates public confidence and
support while reinforcing the caliber of
professionalism and camaraderie within the Fire
Department.

9. A personalized setting to promote gender privacy
is essential to eliminating stress and to respond
to the individual housing needs of both male and
female fire fighters.
3 E. QUALITY ASSURANCE

1. COST ESTIMATING
Our proposal provides cost estimating as an integrated
function attached to each and every design phase of the project. During the design phases of this project, cost estimates will be prepared during schematic design,
design development, and at 60% and 90% complete final
construction documents. Our construction cost control
process ensures updated construction costs by linking value engineering to the project design. This approach helps
make certain that the project budget is clearly recognized and understood by all project team decision-makers.

The successful completion of a winning facility design
requires accuracy in estimating and compliance
with allowable building costs as a prerequisite to the
implementation of any proposed design option. A majority of our projects involve state and federal funding processes.

Failure to comply with funding limitations will mean failure to get the project built. Consequently, PBK has developed the necessary cost estimating and project cost control
systems within the design studio to ensure that construction cost limitations are achieved during both design and
construction. Our cost estimating system uses completed projects as the primary source of a networked cost data base with secondary levels of data derived from leading cost estimating resource publications combined with current
projects. The cost estimating process is interactive with the design and planning process, and constantly links estimated project development costs with allowable budgets.

2. SCHEDULING
PBK has proven methods and systems that are used to
maintain and schedule deadlines and to complete necessary tasks on a timely basis. The project will be tracked in conformance with our master schedule format utilized in conjunction with the City's required time frames and our own milestones for task completion. Our project schedule will indicate all major tasks and completion deadlines to provide a continuing critical path tracking throughout all phases of the project. These time frames will be continuously updated. Project review meetings will be conducted every two weeks between the Principal Architect, appropriate PBK team members, and the project team in order to schedule upcoming work activities based upon the status of the design, progress of work completed, and specific need for input and guidance.

3. PROJECT CONSTRUCTIBILITY
PBK schedules ongoing constructibility reviews between all consultant disciplines and Project Team members throughout all project phases. These activities consist of review, coordination, oversight, and administrative functions including the following:
• Continuing consultation in development of the Project. • Preparation of constructibility review checklists.
• Project-related research to confirm industry standards. • Conduct routinely scheduled workshops.
• Preparation and tracking of project communications.
• Publication of progress reports, and project status.
• Direction of the work by skilled in-house personnel.
• Coordination between all disciplines for the Project. • Use of Quality Control Document Checklist.*
* Developed by PBK, the quality control document checklist is designed to help assure that all aspects of the project have been reviewed and incorporated into the contract
documents. Completion of the checklist is required of
our project manager as well as all major subconsultants.

Along with our extensive experience, the checklist has been instrumental in reducing the amount of changes required during construction. An excerpt from the checklist is
included on the following page.

OPENLY SHARE

KNOWLEDGE
AND

EXPERIENCE
PBK Unifying Principle No. 7
4 PBK CONTRACT DOCUMENT REVIEW
PROJECT: PROJECT NUMBER:

PRINCIPAL: PROJECT MANAGER:

REVIEWED BY: DATE:

The following review list is for our office use and that of our consultants only. Each applicable item on this review list shall be initialed by those responsible for the project after the item has been completed. Once all items on this list have been completed, please return the initialed review list back to the Quality Assurance Coordinator performing the review. Items marked as N/A do not apply. This document will be returned to the project file as evidence of review and completion.

CODE REVIEW
General Requirements

INITIALS TASK DESCRIPTION COMMENTS

1. Show on a plan the entire building(s)
complete with area justification, occupancy
group(s), occupancy load, number of stories,
exiting requirements, type of construction,
and any fire rated area or occupancy
separations (202, 503, 506, 508).

2. This project is of type construction.

Demonstrate on the documents the required
______ roof construction, _____ exterior wall
construction, structural frame
protection, shaft enclosure, _____
floor/ceiling construction and _____
roof/ceiling construction (Table 601, 602, 704,
705, 713, Table 721.1(1), 721.1(2), 721.1(3).

3. Identify on the plan(s) and provide detail(s)
of firewalls (area separation wall(s)) and how
they terminate at the roof/exterior
wall/overhangs/lower roof. Horizontal
separations are not permitted except as
allowed by Section 706.5.

4. Identify on the plan(s) and provide detail(s)
of fire barrier (occupancy separation walls)
and how they terminate at the roof/exterior
wall/overhangs/lower roof between the
_____ occupancy and the _____ occupancy
(Table 508.4, 707.3.10).

5. Identify on the schedule(s), provide details
for and show the required _____ door rating
for firewalls (area separation walls),
door rating for fire barriers (occupancy
separation walls) (Table 716.5).

Project Managers Manual
03/22
Quality Control Document Checklist
5 F. SCOPE OF WORK
The following is a list of the basic activities and services anticipated for your new project. The scope has been divided into the five phases typically associated with architectural services:

1. SCHEMATIC DESIGN PHASE
The first and perhaps most important task during the
Schematic Design Phase will be to establish and determine the best approach to the design of the primary systems in the project. The architectural program shall be developed.

Alternative configurations shall be quickly explored in order to evaluate the best opportunities. A design concept shall be formulated in order to provide a sound basis for subsequent planning and design decisions to occur. The design concept shall be utilized to evaluate advantages and disadvantages of each potential alternative. Site and programmatic factors, aesthetic quality, cost, and other key factors related to the project shall be utilized in order to form the basis of an evaluation. Through a variety of informal meetings with the project committee, a schematic design concept shall be
established.

During the Schematic Design Phase for your project, the following tasks and deliverables have been identified:
a. Master Site Plan
A master site plan shall be prepared in order to describe all major site components and to illustrate the overall site planning concept for the project. All structures, parking areas, and circulation components shall be identified. Areas of future expansion and/or future phasing shall also be defined.
b. Preliminary Landscape Plan
A preliminary landscape plan shall be prepared in order to illustrate proposed planting, landscaping techniques, and design concepts. Drought resistant, low maintenance, and xeriscape techniques shall be defined. A preliminary plant palette, identifying major tree and shrub species, shall be included.
c. Preliminary Floor Plans
A preliminary floor plan of each level for every structure proposed shall be prepared.
d. Exterior Elevations
Exterior elevations shall be prepared to illustrate all major views of the project. Elevations shall be drawn
to depict scale, character, architectural vocabulary,
and shall be delineated to communicate the aesthetic
qualities of the project.
e. Schematic Design Opinion of Cost
A preliminary opinion of construction costs shall be
prepared and included with the summary report.
f. Project Schedule
A comprehensive project schedule shall be prepared.

The project schedule shall include anticipated time
frames for each phase of the project as well as any
other milestones required by the City.

2. DESIGN DEVELOPMENT PHASE
After completion of the Schematic Design Phase,
the design of the project shall be advanced into
more detailed refinement by initiating the Design
Development Phase. Our Design Team shall prepare
design development documents consisting of drawings,
outline specifications, design calculations, material/
equipment submittals, fixture cuts, and a design
development opinion of estimated construction cost.

Architectural, structural, electrical, and mechanical
systems shall be further detailed and analyzed.

Preliminary drawings shall be prepared for each of
these systems and options which may exist shall be
evaluated.

During the Design Development Phase, requirements
for cabinets, casework, hardware, and related
specialties shall be determined. A preliminary furniture plan shall be prepared indicating usage and furniture
layout of every work station, office, and support space.

Final selection of materials, textures, and colors shall occur. The Design Development Phase is essentially
the time when preliminary design proposals are
refined to a level of detail and developed to a state such that final construction documents can be initiated.

The Design Development Phase is the time when all
final decisions pertaining to the proposed project are
evaluated and finalized.
6 During the Design Development Phase, the following tasks and deliverables have been identified:
a. Design Development Plans
Design development drawings shall be prepared in order to fix and describe the size and character of the entire project including architectural, structural, mechanical, electrical, and landscape design features.
b. Outline Specifications
Outline specifications shall be prepared in order to identify and define the materials and system components selected for the project. Outline specifications shall be prepared in summary outline form based on CSI format.
c. Basis of Design
A technical manual shall be assembled to organize product literature and data for all materials, equipment, and fixtures selected for the project.
d. Building Code Analysis
Drawings, diagrams, and calculations shall be prepared
based upon all applicable building codes having jurisdiction over the project. A preliminary occupancy and exiting plan shall be prepared to identify the type of construction, type of occupancy, required fire rating/separation, and location/ number of exits required.
e. Design Development Opinion of Cost
An opinion of construction cost shall be prepared to reflect the scope and anticipated construction costs as established by the design development documents.
f. Project Schedule
An updated project schedule shall be prepared and
submitted.

3. CONSTRUCTION DOCUMENT PHASE
The final Construction Document Phase of the project
generally consists of the preparation of the construction documents to include final drawings, specifications,
calculations, and final cost estimates. Our proposal includes complete and comprehensive architectural and engineering services required to execute the entire project. Specifically, we have included the following disciplines:
1) Architectural
2) Civil Engineering
3) Structural Engineering
4) Mechanical Engineering
5) Electrical Engineering
6) Landscape Architecture
During this phase, the Contract Documents are prepared
setting forth in detail the requirements for the construction of the project. General conditions, instructions to bidders, and all special requirements are defined, and when
combined with the various trade specifications, a complete project manual is produced.

During the Construction Document Phase final cost studies shall be prepared. A detailed opinion of construction
cost shall be prepared at the point where final plans and specifications are approximately 50% complete. Once
construction documents have almost been completed, a
revised opinion of cost shall be prepared at the level of approximately 90% completion. Allowable construction
costs will be consistently monitored during the entire
process in order to minimize the possibility of requiring major refinement or modification due to budgetary limits.

The following tasks are specifically proposed for the project:
a. Construction Drawings
Final construction drawings shall be prepared in order to describe and identify the spaces, sizes, volume, and location in detail for the construction of the project.
b. Project Manual
A project manual shall be prepared to include all
instructions to bidders, bidding forms, general conditions, supplementary special conditions, and the construction
7 trade sections for the project. The project manual
provides detailed technical information pertaining to the administration of the contract for construction, materials and equipment to be furnished, acceptable manufacturers, and the requirements for executing the work.
c. Final Design Calculations
Final design calculations shall be prepared and submitted with the final plans and specifications for review and
approval by governing agencies having jurisdiction over the project. Structural calculations, hydrology/drainage calculations, and mechanical/electrical (Title 24 Energy Compliance) shall be completed during this phase.
d. Opinion of Cost
A detailed opinion of construction costs shall be prepared at the point where plans and specifications are approximately 50% complete. A second cost opinion shall be prepared
at the 90% completion point in order to address any
refinement or modification occurring during the preparation of the construction documents. The cost opinion shall
be prepared utilizing specific area and quantity takeoffs applied to labor and material cost, and shall include allowance for general conditions, Contractor’s profit and overhead, and contingencies.
e. Final Plan Check
All final plans, specifications, and supporting calculations shall be submitted to appropriate agencies having
jurisdiction over the project. The final construction
documents shall be revised and amended in order to reflect any plan check requirements, and at this time, construction documents will be ready for competitive bidding.

4. BIDDING PHASE
During the Bidding Phase, the Architect shall provide
administrative support services to assist the City in
obtaining competitive bids for the proposed project. Notices Inviting Bids shall be distributed to local construction plan rooms. The Architect shall respond to any questions, clarifications, or conflicts which may arise in the form of written addenda to the contract documents. At this
time, requests for substitutions may be considered if
allowed by the contract documents. The Architect shall
assist the City with an evaluation of the bids received and make a recommendation for award of the contract for
construction.

The following services for the Bidding Phase of the
project are proposed:
a. Bidding Procedures and Administration
The Architect shall assist the City with the Bidding Phase of the project. Questions, clarifications, or conflicts arising out of the bidding process will be resolved by
addenda prepared by the Architect. Addenda to the
contract for construction shall be prepared in writing to document any clarification or modification made to the
contract documents.
b. Evaluation of Bid Proposals
Upon receipt of all bid proposals, a review and evaluation shall be conducted by the Architect. The completeness
of each bid proposal shall be evaluated whenever
consideration exists to award to the proposing contracting entity. The completeness of the bid proposal, proposed
subcontractors, affidavit of signature and other special bid proposal requirements shall be reviewed by both the City and the Architect.
c. Notice to Award Construction Contract
Upon the completed review of appropriate bid proposals, the Architect shall provide a recommendation for
consideration regarding the potential award of the
contract for construction.
8 5. CONSTRUCTION ADMINISTRATION PHASE
The Architect shall conduct job site meetings at two week intervals in order to generally review and evaluate the construction schedule, monitor weekly performance,
review quality control standards, and provide assistance for any clarification or revision to the contract for
construction. Shop drawings and related submittals shall be reviewed and returned to the Architect for appropriate action. The Contractor’s requests for information,
proposal requests, and related communications shall be
attended to on a regular basis. Contractor’s pay requests shall be reviewed by the Architect on a monthly basis in accordance with the amount of work completed and in
accordance with the contract documents. At every job
site meeting, minutes shall be prepared, published and
distributed by the Architect to all parties concerned,
specifically noting current action items and related
responsibilities. Upon completion of the Construction
Phase the Architect shall organize and conduct a final
walk-through and review. A final punch list for all required corrections and remaining work shall be prepared.

During the Construction Phase of the project, the following services shall be furnished:
a. Preconstruction Conference
A preconstruction conference shall be organized and
conducted by the Architect to brief all parties concerned with general and special requirements of the contract
for construction. Procedural matters, routing of
information, and project representatives shall be defined.

Attendees shall include representatives from the Fire
Department, the Architect, the Contractor, and all major subcontractors.
b. Job Site Meetings
Job site meetings at two week intervals shall be
scheduled and conducted by the Architect for the
same day and time through the duration of the project.

Scheduling, coordination, requests for information, and changes to the contract for construction are routinely
monitored. The Architect shall publish and distribute a field report for each job site meeting, documenting the progress of construction and specifically noting current and delinquent action items.
c. Submittal and Shop Drawing Review
The Architect shall review all required shop drawings and related submittals as required by the contract documents. d. Project Closeout
At the completion of the Construction Phase a final job site meeting and review of the entire facility shall be conducted.

A final punch list will be published and distributed by the Architect to all parties concerned, specifically noting required corrections, non-conforming work, and work remaining to be completed. A second walk-through shall be conducted when all punch list items have been corrected, at which time a Final Notice of Completion shall be filed by the City.
e. Record Documents
A set of final record documents will be created from the Contractor’s as-built drawings.

G. SITE SPECIFIC SERVICES
The following items are not typically found in the basic scope of architectural services. Based on the specifics of your site and our experience with projects of this type, we believe the following additional services will also be required:
a. Topographical Survey
A complete Topographical and Boundary Survey shall be
furnished by the Design Team.
b. Geotechnical Investigation
A Geotechnical Investigation shall be furnished by the design team.
c. Water Quality Management Plan
Prepare Water Quality Management Plan (WQMP) report
and plans addressing how to treat the post-construction stormwater runoff per City and County standard requirements. d. Hydromodification Study
Hydromodification study with hydrology and storm drain pipe hydraulic calculations report to address that the property is in a hydromodification area.
e. SWPPP
Storm Water Pollution Prevention Plan shall be prepared for the project site.
9 10
FIRE STATION 15

LOS ANGELES, CA
11 A. PBK TEAM
The staff which we propose for the Project Team is highly experienced and well qualified in the planning and design of public safety facilities. Our team members are skilled professionals having extensive experience in the assessment of space needs, site and building analysis, programming, interior design, and organizational management.

KELLEY NEEDHAM, Principal-In-Charge
Mr. Needham is a Managing Partner of the firm and will serve as the Project Architect for all phases of the project. Mr. Needham will be the main project contact and shall provide the special expertise related to Fire Station design. Mr. Needham will be working closely with the City and Fire Department staff, as well as coordinating the efforts required of our in-house and consulting team.

JAIME MORENO, Senior Project Manager
Mr. Moreno will serve as Project Manager and will be primarily responsible for the layout and design of the project. Mr. Moreno will also be responsible to ensure all programatic and code requirements are met. During the design phase, Mr. Moreno will be responsible for producing design presentations and other visual communication materials. Mr. Moreno will coordinate the preparation of the final construction documents and provide administrative support throughout the entire construction process.

FRANK CUOMO, Quality/Cost Assurance
Mr. Cuomo will serve as our Quality Assurance/Cost Coordinator.

Mr. Cuomo oversees the entire office's work in the areas of specifications, cost and quality control. He stays abreast of all recent governmental changes and product updates. Most importantly he updates PBK's Contract Document Checklist. This comprehensive document is used by the design team and our consultants to ensure a thorough review of your project prior to the start of construction.

Project Team
12 Kelley Needham Architect, Principal
Mr. Needham joined PBK in April
1986. He has brought to the firm
a wide variety of experience and
expertise in project design and
construction document preparation.

His architectural education was
taught with a strong emphasis on
human needs and how to integrate
them into the built environment.

This emphasis was combined with a
methodical and logical design process
geared toward the achievement of
appropriate design solutions. He has
experience in a wide variety of project
types but has specialized in the
design of both public and essential
service facilities.

EDUCATION
California Polytechnic University, Pomona
Bachelor of Architecture, 1985

REGISTRATION
Architect, California - 19064

PROFESSIONAL AFFILIATIONS
Los Angeles Chapter
American Institute of Architects (AIA)

FIRE STATIONS
• Fontana Fire Station 81
• Orange Fire Station 1
• Manhattan Beach Fire Station 2
• Harmony Grove Fire Station 5
• Anaheim Fire Station 5
• Newport Beach Fire Station 2
• Monterey Park Fire Station 62
• Costa Mesa Fire Station 1
• Newport Beach Fire Station 5
• Eastvale Fire Station 31
• Sendero Ranch Fire Station 56
• Fontana Fire Station 73
• Los Angeles Fire Station 15
• Malibu Fire Station 71
• Carlsbad Fire Station 3
• Los Angeles Fire Station 7
• Los Angeles Fire Station 39
• San Diego Fire Station 45
• Bonsall Fire Station 5
• Ontario Fire Station 9
• Vernon Fire Station 4
• Fontana Fire Station 71
• Rialto Fire Station 2
• Scottsdale Fire Station 1
• Scottsdale Fire Station 8
• Stanton Fire Station 46
• Chino Fire Station 1
• Fremont Fire Station 11
• Simi Valley Fire Station 47
• Cypress Fire Station 17
• Chino Fire Station 7
• Hesperia Fire Station 301
• Hesperia Fire Station 305
• Fremont Fire Station 2
• Escondido Fire and Police
• Indio Fire Station 5
• Culver City Fire Station 3
• Fremont Fire Station 6
• Escondido Fire Station 7
• Escondido Fire Station 6
• Yucaipa Fire Station 3
• Cabazon Fire Station 24
• Escondido Fire Station 3
• Carlsbad Fire Station 6
• Houston Fire Station 8
• San Marcos Fire Station 4
• Lake Forest Fire Station 19
• Fremont Fire Station 8
• Chino Fire Station 3
• Dana Point Fire Station 29
• Fairbanks Headquarters Fire Station
• San Marcos Fire Station 2
• Rancho Cucamonga FS 173
• San Bernardino Fire Station 232
• Norco Fire Station 22
• Corona Fire Station 7
• Santa Monica Fire Station 2
• La Quinta Fire Station 93
• Rancho Cucamonga Fire Station 176

CIVIC CENTERS
• Eastvale City Hall
• Yucaipa Civic Center
• Avalon CIty Hall
• Walnut City Hall
• Clovis Civic Center
• Citrus Heights City Hall
13 REFERENCES
Mr. Robert Eisenbeisz, Project Manager
Interwest Group
(909) 496-8171
[email protected]
Mr. Reggie Brown, Battalion Chief
Redlands Fire Department
(909) 798-7600
[email protected]
Ms. Kimberly Young, Senior Civil Engineer
City of Fontana
(909) 350-7600
[email protected]
Jaime Moreno Associate I, Senior Project Manager

EDUCATION
California State Polytechnic University,
Pomona
Bachelor of Architecture, 2012

PROFESSIONAL AFFILIATIONS
National Council of Architectural
Registration Boards
Inland Chapter, American Institute of
Architects (AIA)
Mr. Moreno joined PBK in 2020. In his
role as a Project Manager, Mr. Moreno
is reponsible for the complete delivery
of the project from concept through
occupancy. PBK's Project Managers are
intimately involved in all stages of project
delivery and actively participate with both
the PBK Project Team and the consulting
engineers. The Project Manager reports
directly to the Principal-in-Charge
and works in close coordination with
the Design Team members on a daily
basis. Mr. Moreno is also responsible
for overseeing and updating the Project
Budget, Schedule, and Scope.

FIRE STATIONS
• Monterey Park Fire Station 62
• Newport Beach Fire Station 2
• Fontana Fire Station 81
• Fontana Fire Station 80
• Redlands Fire Station 262
• Ontario Fire Station 11
• Vista Fire Station 3
• Manhattan Beach Fire Station 2
• Orange Fire Station 1
• Valley Center Fire Station 3

PUBLIC SAFETY
• Orange Police Department Lobby
• Newport Beach Police Station
• Placentia Public Safety Center

TRAINING FACILITIES
• Fontana Training Center
• San Marcos Training Center
• Costa Mesa Training Center
14 Frank Cuomo Associate Principal, Qual. Assurance/Cost Coordinator

EDUCATION
University of Illinois, Champaign
School of Architecture, 1983

REGISTRATION
Architect, California - 27449

PROFESSIONAL AFFILIATIONS
Inland Chapter
American Institute of Architects (AIA)
Mr. Cuomo has been with the firm since
1985 and as Quality Assurance/Cost
Coordinator is not assigned to just one
studio team. Instead, Mr. Cuomo acts as
a resource to the entire office, answering
technical questions, developing PBK's
specification system, and overseeing all
product literature.

Mr. Cuomo is responsible for PBK's
Contract Document Checklist. Each
project team and their consulting
engineers must complete this thorough
checklist before a PBK project is deemed
"ready for bid."

PUBLIC SAFETY
• Ontario Fire Station 1
• Placentia Public Safety Center
• Santa Clarita Sheriff's Facility
• San Diego CHP Facility
• City of Commerce EOC
• Montclair Police Facility
• Escondido Police and Fire Facility
• Turlock Public Safety Facility
• Yucaipa Sheriff Facility
• Cathedral City Fire Station 411
• Gilroy Police Facility
• Clovis Police and Fire Facility
• San Marcos Training Facility
• San Marcos Sheriff's Facility

MUNICIPAL FACILITIES
• Montclair Youth and Teen Center
• Yucaipa Community Center
• Gilroy Civic Center
• Woodbridge Community Park
• Corona Community Center
• Yucaipa Civic Center
• City of Clovis Civic Center

REFERENCES
Ms. Shelley Whitaker, Program Manager
Department of General Services
(916) 376-1674
[email protected]
Ms. Joyce Masterson, Asst. City Manager (R)
City of Escondido
(760) 715-8407
[email protected]
Mr. Nathan Complin, Project Executive
Erickson-Hall Construction Company
(760) 801-4284
[email protected]
15 CIVIL ENGINEERING
civTEC
999 Corporate Drive, Suite 100
Ladera Ranch, CA 92694
(949) 463-8822
civTEC was founded with the singular goal of providing
comprehensive civil engineering consulting services. Their team has over 25 years of experience in providing civil engineering for land development projects. Their knowledge of current technology and code requirements allows them to provide their clients the best engineered solutions. Civtec has been working with our firm since 2003.

STRUCTURAL ENGINEERING
Miyamoto
1047 West Sixth Street, Suite A
Ontario, CA 91762
(909) 983-5599
R.M. Byrd and Associates, Inc. was founded in 1992 on
fundamental principles designed to provide quality consulting engineering services. In 2022, R.M. Byrd and Associates officially joined Miyamoto International. The merger will use the strengths of both companies to deliver greater value and level of service to their clients. Rick Byrd, Principal of Miyamoto, has been working with our firm since 1986.

MECHANICAL ENGINEERING
Pocock Design Solutions
14451 Chambers Road #210
Tustin, CA 92780
(949) 417-3903
Pocock Design Solutions is a full-service mechanical and plumbing engineering firm that has a diverse portfolio of projects that are varied in size and complexity. Their work includes public safety, colleges, universities, schools, laboratories, hospitals, municipal, commercial developments, retail, and entertainment venues. Tim Pocock, President of Pocock Design Solutions, has been working with our firm since 1986.

B. CONSULTING TEAM
We have selected our proposed consulting team based upon their combined technical expertise and capabilities for performing necessary consulting services on facilities of similar size and scope. Our consultants are not specialty consultants brought in to make up for our own lack of specific project experience. In most cases, we have a long history and close working relationship with each firm. All of our consultants utilize computer-aided design and management systems to interface with our own CAD systems. Specifically, our consulting team will be able to provide services in the following areas:

ELECTRICAL ENGINEERING
A&F Engineering Group
9320 Baseline Road, Suite C
Alta Loma, CA 91701
(909) 941-3008
A&F Engineering Group is an electrical engineering firm specializing in power distribution, lighting, fire alarm systems, security, communications systems, controls and emergency power systems. Their experience includes
public safety facilities, dispatch centers, emergency
operations centers, and educational facilities. A&F
Engineering Group has been working with our firm since
2001.

LANDSCAPE ARCHITECTURE
Cornerstone Studios
106 West 4th Street
Santa Ana, CA 92701
(714) 973-2200
Cornerstone Studios is a professional landscape
architecture firm that offers a full range of services from site planning through construction documentation and
observation. Their work includes park, transportation,
civic, environmental, commercial, housing, and education projects. Cornerstone Studios has been working with our firm since 2001.

GEOTECHNICAL
Leighton
2600 Michelson Drive, Suite 400
Irvine, CA 92612
(949) 250-1421
Leighton Consulting, Inc. has provided innovative design solutions and field support for construction projects for more than six decades. Specializing in geotechnical,
environmental, materials testing, and inspection, their several hundred employees are strategically located
throughout Southern California. Leighton has been
working with our firm since 1989.
16 FIRE STATION 62

MONTERREY PARK, CA
17 Thomas Edward Carcelli Principal, civTEC

EDUCATION
California State Polytechnic University,
Pomona
Master of Architecture
University of California, Irvine
Bachelor of Science in Civil Engineering

REGISTRATIONS
Licensed Prof. Engineer - CA RCE #81640
Qual. SWPPP Developer (QSD) - C-81640

PROFESSIONAL AFFILIATIONS
ASCE - Member
Mr. Carcelli has over 25 years of experience in the civil engineering field with a particular emphasis on parks and recreation, commercial/industrial, education, and public works projects. His extensive design and management experience in all phases of civil engineering for land development projects throughout Southern California includes grading, water quality, hydrology, hydraulics, storm drain, water/sewer, survey/mapping, and street design.

FIRE STATIONS
• Chino Valley Fire Station 8
• Costa Mesa Fire Station 2
• Costa Mesa Training Center
• Vista Fire Station 3
• Ontario Fire Station 11
• North County Fire Station 3
• Huntington Beach Explorer Training Center
• Ontario Public Safety Center
• Laguna Beach Fire Station 4
• Corona Fire Station 2
Richard M. Byrd Principal, Miyamoto
As Principal Miyamoto, Mr. Byrd has dedicated his career to the implementation of the fundamental principles of Structural Engineering. With his Architectural Engineering education background and an appreciation for Architecture, he has a respect and understanding of the needs of the firm’s clients. Whether working with Architects, Developers, Building Owners, Contractors, or Public Agencies, the process begins with needs assessment, performance criteria evaluation, and cost considerations.

EDUCATION
California Polytechnic State University
San Luis Obispo
Bachelor of Science, Architectural
Engineering, 1984

REGISTRATIONS
CA Civil Engineer No. CE41857
CA Structural Engineer No. SE3350

PROFESSIONAL AFFILIATIONS
Structural Engineers Association of CA
Consulting Engineers Association of CA

FIRE STATIONS
• Ontario Fire Station 1
• Newport Beach Fire Station 2
• Newport Beach Fire Station 5
• Manhattan Beach Fire Station 2
• Costa Mesa Fire Station 1
• Carlsbad Fire Station 6
• Escondido Police and Fire Facility
• San Marcos Fire Station 4
• Rancho Santa Fe Fire Station
• Indio Fire Station 5
• Dana Point Fire Station 29
• Malibu Fire Station 71
• Hesperia Fire Station 301
• Hesperia Fire Station 305
• San Marcos Fire Station 2
• Chino Fire Station 3
• Santa Monica Fire Station 2
• San Marcos Fire Station 1
18 Tim Pocock Principal, Pocock Design Solutions

EDUCATION
University of California Los Angeles, Ext.

California Sequential Program in
Plumbing System Design

REGISTRATIONS
University of California Los Angeles, Ext.

California Sequential Program in
Plumbing System Design Certification

PROFESSIONAL AFFILIATIONS
American Society of Plumbing Engineers
Nat. Fire Protection Association (NFPA)
Mr. Pocock has over 30 years of experience in the design of a wide variety of project types including educational, institutional, industrial, municipal, parking structures, and healthcare facilities. With a construction oriented background, Mr. Pocock is well versed in all aspects of project delivery. Mr. Pocock will be involved with all aspects of the project, from the schematic design phase through construction phase and closeout.

Rolando E. Sotelo Principal, A&F Engineering Group
As a Principal of the firm, Mr. Sotelo serves as the Chief Engineer for A&F Engineering Group, Inc. ventures. Mr. Sotelo has over twenty years of experience and has completed projects throughout Southern California. His expertise has been an integral part of large and small projects that include civic centers, educational facilities, medical centers, office buildings, commercial centers, and industrial plants.

EDUCATION
B.S., Electrical Engineering,
California State University, Long Beach

REGISTRATIONS
California License E17229
Arizona License E48795

PROFESSIONAL AFFILIATIONS
Nat. Society of Prof. Engineers (NSPE)
CA Society of Prof. Engineers (CSPE)
Institute of Electrical and Electronic
Engineers (IEEE)

FIRE STATIONS
• Ontario Fire Station 1
• Ontario Fire Station 9
• Manhattan Beach Fire Station 2
• Dana Point Fire Station 29
• Malibu Fire Station 71
• Costa Mesa Fire Station 1
• Anaheim Fire Station 5
• Newport Beach Fire Station 5
• Monterey Park Fire Station 62
• Monterey Park Fire Station 61

FIRE STATIONS
• Ontario Fire Station 1
• Ontario Fire Station 9
• Manhattan Beach Fire Station 2
• Dana Point Fire Station 29
• Malibu Fire Station 71
• Costa Mesa Fire Station 1
• Anaheim Fire Station No. 11
• Atwater Fire Station No. 2
• Bonsall Fire Station No. 5
• Fontana Fire Station 73
• Fontana Fire Station 71
• Carlsbad Fire Station 3
• Newport Beach Fire Station 2
• Newport Beach Fire Station 5
• Bonsall Fire Station 5
• Ontario Fire Station 4
• Yucaipa Fire Station 3
• Culver City Fire Station 3
• San Jose Fire Station 2
• Carlsbad Fire Station No. 6
• Chino Fire Station No. 1
• Carlsbad Fire Station 3
• Newport Beach Fire Station 2
• Newport Beach Fire Station 5
• Chino Fire Station No. 7
• Chino Valley Fire Station No. 3
• Chula Vista Fire Station No. 2
• Chula Vista Fire Station No. 4
19 Jason D. Hertzberg Principal Engineer, Leighton Consulting Mr. Hertzberg has 18 years of experience in various areas of roadway, transportation, public works, water, wastewater, and residential developments throughout Southern California. He has performed geotechnical investigations from the most preliminary stages through site investigation, laboratory testing, data analysis, and report preparation for various types of civil facilities. Mr.

Hertzberg’s areas of expertise include seismic and liquefaction hazards analysis, foundation design, soil reinforcement, slope stability analysis, and the use of computer applications for geotechnical engineering. EDUCATION M.S., Civil Engineering, specialization in
Geotechnical Engineering
California State University, Long Beach
B.S., Civil Engineering
Cal State Polytechnic University,
Pomona

REGISTRATIONS
CA Geotechnical Engineer – 2711
CA Registered Civil Engineer – 61778

FIRE STATIONS
• Newport Beach Fire Station 5
• Dana Point Fire Station 29
• Malibu Fire Station 71
• Costa Mesa Fire Station 1
• Rancho Cucamonga FS 172
• Chino Fire Station 63
• Fontana Fire Station 71
• Temescal Public Safety Facility
• Carlsbad Fire Station 6
• Verdemont Fire Station
• Ontario Fire Station 9
• Orange Fire Station 2
• Orange Fire Station 1
• Manhattan Beach Fire Station 2
• Newport Beach Fire Station 2
• Monterey Park Fire Station 62

EXPERIENCE
• Costa Mesa Training Center
• Fontana Training Center
• LA Emergency Operations Center
• Santa Clarita Sheriff's Facility
• San Diego CHP Headquarters
• Ontario Fire Station 1
• Fountain Valley Fire Station 1
• Palm Desert Fire Station 102
• Orange Fire Station 2
• Los Angeles Fire Station 4
• Anaheim Fire Station 5
• Escondido Fire Station 5
• Irvine Fire Station 6
• Ontario Fire Station 6
Don Wilson Principal, Cornerstone Studios
Mr. Wilson is skilled in coordination of multi-disciplinary teams of technical consultants toward completion of project designs. He has over 40 years' experience in the field of landscape architecture and planning and on a variety of projects with extensive experience in design and alteration of new and existing facilities. His responsibilities encompass the initial fieldwork, data gathering, site analysis and documentation, design, and construction observation. He has been responsible for the preparation of landscape architectural designs that emphasize lower maintenance, compatible plant associations, accessibility for all, and re-use of sites and materials.

EDUCATION
University of California, Berkeley, CA
Bachelor of Landscape Architecture

REGISTRATION/CERTIFICATIONS
Licensed Landscape Architect #1746
Disadvantaged Business Enterprise
Minority Business Enterprise
Women Business Enterprise

PROFESSIONAL AFFILIATIONS
CLARB Registration
Amer. Society of Landscape Arch. (ASLA)
20 C. ORGANIZATION CHART
City of West Covina
West Covina Fire Department
PBK
Kelley Needham
Principal-in-Charge
Project Architect

DESIGN TEAM

CONSULTANT TEAM
Jaime Moreno
Project Manager
Frank Cuomo
Quality/Cost Assurance
civTEC
Civil Engineering
Miyamoto
Structural Engineering
Pocock Design Solutions
Mechanical Engineering
A&F Engineering Group
Electrical Engineering
Cornerstone Studios
Landscape Architect
Leighton Consulting
Geotechnical
21 Qualifications
ESTABLISHED IN 1974 | BASED IN RANCHO CUCAMONGA, CA
A. INTRODUCTION
For more than four decades, PBK
has served as an award-winning
pioneer for architectural and
engineering design solutions for
clients in public safety, education,
healthcare, sports, and corporate
business. The firm embraces
a unique business culture that
prioritizes customer service and
approaches each project without
preconceived notions in order
to deliver custom solutions that
effectively address the unique
needs of each client. Since we
completed our first public facility
over 40 years ago, we have strived to
become experts in the areas of fire,
police, municipal, and community
facilities throughout California.

We have designed hundreds of
public facilities, each of which is
specifically tailored to the unique
requirements of the communities
they serve. As department needs
have changed, so has PBK. We
have expanded our expertise to
include drill towers and training
facilities, vehicle maintenance,
dispatch centers, and emergency
operations centers. PBK is proud
to be considered one of the leaders
in the design of municipal and civic
facilities.

B. BETTER TOGETHER
In October 2020, PBK Architects
merged with WLC Architects. The
merger has been in the planning
stages for several years in order
to maintain a seamless transition
in regard to customer service,
quality, and attention to detail. With
26 offices nationwide and over 850
design professionals, PBK is one
of the largest architectural firms
in the country and continues to
embrace a culture which prioritizes
customer service.
22 POSITION FIRM WIDE CALIFORNIA
Architects 435 178
Engineers 136 41
Landscape 9 3
Roofing/Facilities 27 10
Designers 38 5
Construction Administration 31 3
Corporate/Business/IT 80 25
Administrative 50 18
Intern 46 5
TOTAL 852 288

PRIMARY DISCIPLINE, RESOURCE AND SERVICES
PBK provides complete architectural services, urban and regional planning, and interior design. Structural, civil, electrical, mechanical, acoustical engineering, and landscape architecture are all provided by retention of appropriate consultants highly experienced within the desired disciplines.

CURRENT WORKLOAD
The current workload of the staff listed in this Proposal is such that we are in an excellent position to begin your project immediately. The entire project team will remain with your project through completion. Work will be performed in our office in Rancho Cucamonga.

FINANCIAL REFERENCES
Mr. Vince Gottuso, Citizens Business Bank. 909.483.4301 Mr. Scott Maxwell, Swenson Corporation. 909.989.5867
Ms. Donna Melton, AG Risk Management Services. 281.760.2977

INSURANCE
A general liability insurance policy with a minimum coverage limit of $2.0 million is carried by the firm as standard coverage. A professional liability insurance and errors and omissions with minimum coverage limits of $2.0 million is carried by the firm as standard coverage. Insurance will be in place at the time of contract execution.

RANCHO CUCAMONGA
8163 Rochester Avenue
Rancho Cucamonga, CA 91730
909.987.0909

LOS ANGELES
360 E 2nd Street, Suite 705
Los Angeles, CA 90012
323.800.3330

SAN LUIS OBISPO
1327 Archer Street, Suite 110
San Luis Obispo, CA 93401
805.329.3076
FOLSOM
1110 Iron Point Road, Suite 200
Folsom, CA 95630
916.355.9922

BERKELEY
2600 Tenth Street, Suite 700
Berkeley, CA 94710
510.450.1999

ANAHEIM
2400 East Katella Ave, Suite 950
Anaheim, CA 92806
949.548.5000

SAN DIEGO
12520 High Bluff Drive, Suite 250
San Diego, CA 92130
619.695.0400
FRESNO
7790 North Palm Avenue, Suite 300
Fresno, CA 93711
559.448.8400

BAKERSFIELD
4900 California Ave, Suite 130-A
Bakersfield, CA 93309
661.509.2099
PRESENT FIRM SIZE | 852 PERSONNEL
23 C. RELEVANT EXPERIENCE
With over 40 years of experience, PBK is a leader in the field of essential service facilities. Our work has been recognized at state and national levels by the American Institute of Architects, International Association of Fire Chiefs, International Association of Police Chiefs, California Energy Commission, the Environmental Protection Agency, and the California Parks and Recreation Society.

FIRE STATIONS
• Manhattan Beach Fire Station 2
• Anaheim Fire Station 5
• Newport Beach Fire Station 2
• Monterey Park Fire Station 62
• Costa Mesa Fire Station 1
• Newport Beach Fire Station 5
• Eastvale Fire Station 31
• Sendero Ranch Fire Station 56
• Fontana Fire Station 73
• Los Angeles Fire Station 15
• Malibu Fire Station 71
• San Diego Fire Station 45
• Ontario Fire Station 9
• Vernon Fire Station 4
• Tustin Fire Station 37
• Los Angeles Fire Station 39
• Los Angeles Fire Station 7
• Carlsbad Fire Station 3
• Bonsall Fire Station 5
• Hesperia Fire Station 301
• Mecca Fire Station 40
• Simi Valley Fire Station 47
• Fontana Fire Station 71
• Rialto Fire Station 202
• Cypress Fire Station 17
• Chino Fire Station 1
• Chino Fire Station 7
• Scottsdale Fire Station 8
• San Mateo Fire Station 23
• Stanton Fire Station 46
• Scottsdale Fire Station 1
• LAX - ARFF Station 80
• San Jose Fire Station 2
• Fremont Fire Station 11
• Escondido Fire & Police HQ
• Hesperia Fire Station 305
• Fremont Fire Station 2
• Culver City Fire Station 3
• Los Angeles Fire Station 81
• Thousand Palms Fire Station 35
• Indio Fire Station 5
• Fremont Fire Station 6
• Escondido Fire Station 7
• Escondido Fire Station 6
• Yucaipa Fire Station 3
• Cabazon Fire Station 24
• Escondido Fire Station 3
• Carlsbad Fire Station 6
• Houston Fire Station 8
• San Marcos Fire Station 4
• Anaheim Fire Station 11
• Lake Forest Fire Station 19
• American Canyon Fire & Police
• Atwater Fire Station 2/Police
• Fremont Fire Station 8
• Chino Fire Station 3
• Dana Point Fire Station 29
• Fairbanks Headquarters Fire Station
• San Marcos Fire Station 2
• Merced Fire Station 55
• Rancho Cucamonga Fire Station 173
• San Bernardino Fire Station 232
• Norco Fire Station 47
• Gilroy Fire Station 3
• La Quinta Fire Station 93
• Avalon Fire Station 1
• Rancho Cucamonga Fire Station 6
• Corona Fire Station 7
• Clovis Police and Fire Facility
• Santa Monica Fire Station 2
• Anchorage Headquarters Fire Station 1
• Fontana Fire Station 78
• San Marcos Fire Station 1
• Chino Hills Fire Station 2
• Burbank Fire and Police Facility
• Temecula Fire Station 84
• Riverside Fire Station 12
• Arcadia Fire Station 2
• Fontana Fire Station 77
• Culver City Headquarters Fire Station 1
• Fontana Fire Station 74
24 ARFF STATIONS
• Los Angeles International Airport, ARFF Station 80
• John Wayne Airport, ARFF Station 33
• Portland International Airport, ARFF Station 89

TRAINING FACILITIES
• Ontario Training Center
• Culver City Training Center
• Dinuba Public Safety Training Facility
• Fremont Tactical Training Center
• Chino Training Facility
• Roy Wilson Training Center
• Los Angeles Valley Recruit Training Center
• Poway Fire Training Facility
• San Marcos Emergency Services Training Facility

REMODELS
• Newport Beach Fire Station 3
• Chino Valley District Headquarters
• Chino Fire Station 6
• Oceanside Police Evidence Facility
• Orange Fire Station 2
• Newport Beach Police Facility
• Monterey Park Fire Station 61
• Pasadena Fire Station 39
• Pasadena Fire Station 32
• North Net Fire Training Center
• Anaheim Fire Station 8
E. RECENT PROJECTS
The following pages provide some additional
information on specific projects in progress or recently completed by our firm:

D. SUSTAINABLE DESIGN
PBK is a member of the United States Green Building
Council (USGBC), and has participated with the
USGBC's Leadership in Energy and Environmental
Design (LEED) program on a variety of projects. Twentytwo members of the firm are LEED Certified Green Building Professionals.

PROJECT NAME LEED LEVEL
Costa Mesa Fire Station 1 Gold
American Honda Distribution Center Gold
Glendale Pacific Park Aquatic Center Gold
Glendale Water & Power Stores Building Silver
Glendale Water & Power Training Building Silver
Haskett Public Library Certified
Laney College Student Center Gold
Pocket Greenhaven Library Silver
Merritt College Allied Health Center Gold
PBK Rancho Office Gold
PBK Berkeley Office Silver
Los Angeles Fire Station No. 7 Silver
Los Angeles Fire Station No. 39 Silver
Cathedral City Fire Station 411 Silver
Chino Fire Station 1 Silver
Chino Training Center Silver
Chino Fire Station 7 Silver
CSU San Marcos Public Safety Building Gold
Fremont Fire Station 2 Silver
Fremont Fire Station 6 Certified
Fremont Fire Station 11 Gold
LAX ARFF Station 80 Gold
Napa County Sheriff Gold
San Diego Fire Station 45 Silver
San Marcos Fire Station 4 Gold
San Mateo Fire Station 23 Silver
Scottsdale Fire Station 1 Platinum
Scottsdale Fire Station 8 Platinum
Tustin Fire Station 37 Certified
Valley Recruit Training and Fire Station 81 Silver

CIVIC CENTERS
• Yucaipa Civic Center
• Avalon Civic Center
• Walnut City Hall
• American Canyon City Hall
• Big Bear Lake Civic Center
• Grand Terrace Civic Center
• Banning Civic Center
• Citrus Heights City Hall
• City of Gilroy Civic Center
• City of Clovis Civic Center
• Laguna Woods City Hall Renovation
• Escondido City Hall Renovation
25 FIRE STATION 2
Newport Beach, CA
Project Cost:
$6,289,000
Square Footage:
12,000
Completion Date:

August 2022
Contact:

Mr. Peter Tauscher
Project Engineer
City of Newport Beach
(949) 644-3316
[email protected]
Fire Station 2 is a new 12,000 sf Fire Station built by the City of Newport Beach. The 0.4 acre site is located on the Balboa Peninsula in a mixed use area of the City.

The Station is designed to accommodate 10 fire fighters in an individual dormitory setting. Other station features include a 3-bay, double-deep apparatus room, administrative offices, kitchen, dining room, day room, physical training room, and the various support spaces required for a facility of this type. Secured fire fighter parking is included on site. The project also includes a small, stand-alone restroom building dedicated for public use.

Designed with a definitive coastal appearance, the station’s architecture celebrates Newport Beach’s Cape Cod aesthetic. Materials include simulated wood siding, asphalt shingles, and a variety of trellis and railing elements. A lighthouse element incorporated at the building entry completes the overall design. 26 FIRE STATION 1
Orange, CA
Project Cost:
$17,500,000
Square Footage:
28,300
Completion Date:

March 2022
Contact:

Mr. Matt Nelson
Administrative Captain
City of Orange
(714) 288-2506
[email protected]
Fire Station 1 is a new two-story 28,300 sf facility built by the City of Orange. The project is designed to include both Fire Station 1 and the Department Headquarters for the City of Orange Fire Department.

The Station is designed to accommodate 12 fire fighters in an individual dormitory setting. Other station features include a 4-bay, double-deep apparatus room, administrative offices, kitchen, dining room, day room, physical training room, display area, training classroom, and the various support spaces required for a facility of this type. The project also includes the remodel of an adjacent premanufactured building scheduled to be used for the storage of reserve apparatus.

Site features include visitor parking, secured fire fighter parking, and an above ground fuel station. An adjacent site provides additional parking for administrative staff. The station includes an extensive photovoltaic system on both the building and parking area. 27 FIRE STATION 9
Ontario, CA
Project Cost:
$7,894,760
Square Footage:
10,476
Completion Date:

January 2022
Contact:

Mr. Raymond Gayk
Fire Chief
Ontario Fire Department
(951) 741-2869
[email protected]
Fire Station 9 is a new 10,476 sf fire station built by the City of Ontario. The 1.2 acre site is located in a new residential development in the southern portion of the city.

The Station is designed to accommodate 10 fire fighters in an individual dormitory setting. Other station features include a 3-bay, double-deep apparatus room, administrative offices, kitchen, dining room, day room, physical training room, training classroom, and the various support spaces required for a facility of this type. Site features include visitor parking, secured fire fighter parking, hose tower, and an above grade fuel island.

Architecturally, the station is designed to present a more historical appearance. Plaster, brick veneer, and pre-cast concrete elements are combined with traditional turn-ofthe-century detailing. Sloped roof forms are used in conjunction with parapet areas designed to screen mechanical equipment.
28 FIRE STATION 62
Monterey Park, California
Project Cost:
$5,397,101
Square Footage:
6,763
Completion Date:

October 2021
Contact:

Matthew Hallock
Fire Chief
City of Monterey Park
(626) 476-2226
[email protected]
Fire Station 62 is a new 6,763 sf facility built by the City of Monterey Park. The station has been designed to replace an existing station which was built in 1978. Located on a

0.3 acre site in a largely residential area, the project required the closure of an existing alley as well as the complete reconstruction of an adjacent residence.

The three-story Station is designed to accommodate 7 fire fighters in an individual dormitory setting. Other station features include a 2-bay, double-deep apparatus room, administrative offices, kitchen, dining room, day room, turn-out locker room, shop, and the various support spaces required for a facility of this type. A physical training room has also been included and is located in a small, stand-alone residence that was completely reconstructed. The residence also served as a temporary station during the second phase of the station construction.

Architecturally, the station utilizes the typical forms and materials of the residential neighborhood. Exterior plaster and siding are used in various combinations to help reduce the overall building mass.
29 FIRE STATION 5
Escondido, California
Project Cost:
$6,649,446
Square Footage:
8,313
Completion Date:

October 2020
Contact:

Mr. Nathan Complin
Project Executive
Erickson-Hall Construction Company
(760) 806-4284
[email protected]
Fire Station 5 is a new 8,313 sf facility built for the Rancho Santa Fe Fire Protection District. Located in the Harmony Grove Village, the station is intended to be an integral part of the new master planned community.

The single story station is designed to accommodate 5 fire fighters in an individual dorm setting. Other station features include a 3-bay apparatus room, administrative offices, kitchen, dining room, exercise room, and the various support spaces required for a facility of this type. The station also features a large meeting room for use in training or community events. Site features include secured fire fighter parking, on-site fueling, emergency generator, hose drying rack, and artificial turf.

The station was designed to reflect the rural aesthetic adopted by the Harmony Grove Residential Development. Plaster and cementitious wood siding are used in varying amounts to help distribute the overall building massing. 30 FIRE AND POLICE TRAINING CENTER
Ontario, CA
Project Cost:
$8,519,610
Square Footage:

Classroom Building - 3,388
Fire Training Tower - 14,475
Burn Building - 2,372
Completion Date:

June 2020
Contact:

Mr. Mike Pelletier
Deputy Chief (R)
Ontario Fire Department
(909) 229-3333
[email protected]
The new fire and police training center is located on a 4.5 acre site directly adjacent to Fire Station 3 in the City of Ontario. The project includes a new burn building along with an expansive training complex. The facility includes both five-story and six-story training towers. The classroom building includes administrative offices, restrooms, break area and multiple classrooms. The classrooms include both tiered and flat-floor layouts for maximum flexibility.

Site features include a new concrete perimeter road, training grounds, above grade vent props, pump test pit, utility props, and an extensive confined space prop. Additional parking was also provided over the entire site.

Located in a largely industrial area, the project uses various colors and textures of concrete masonry to help blend with the community and give the buildings a sense of scale. Residential, commercial, and industrial forms provide for a wide variety of training scenarios.
31 FIRE STATION 39
Van Nuys, CA
Project Cost:
$14,500,000
Square Footage:
18,500
Completion Date:

November 2019
Contact:

Mr. Curt Klafta
Battalion Chief (R)
Los Angeles Fire Department
(805) 300-3256
[email protected]
Fire Station 39 is a new 18,500 sf facility built by the City of Los Angeles. The new station was designed to replace the existing facility which was originally built in 1919 and rebuilt in 1939. It was the oldest active station in the city. The 1.2 acre site is located in a predominantly commercial area of the city.

The two-story Station is designed to accommodate 20 fire fighters in a number of group dormitories. Other station features include a 4-bay heavy apparatus room, a 3-bay light apparatus room, administrative offices, kitchen, dining room, physical training room and racquetball court. Site features include secured fire fighter parking, hose tower, and emergency generator.

The station was designed to reflect the Art Deco style of the original facility. Plaster, glass unit masonry, and pre-cast concrete are combined with detailing typical of the period. The project received a LEED Silver certification in keeping with the sustainable goals of the City of Los Angeles.
32 FIRE STATION 5/LIBRARY
Newport Beach, CA
Project Cost:
$6,389,186
Square Footage:
10,314
Completion Date:

September 2019
Contact:

Mr. Jim Boland
Captain
Newport Beach Fire Department
(714) 915-4896
[email protected]
Faced with the need to replace two aging facilities on adjacent sites, the City of Newport Beach opted to combine two distinct building types into a single facility. Known affectionately as “The Fibrary,” the project combines Fire Station 5 and the branch library for Corona Del Mar. Located at the edge of a small scale residential area, both the fire station and library were considered essential by members of the community.

Through a series of community workshops and informational presentations, we were able to work through the distinct issues that come with a combined facility of this type.

The fire station features a 2-bay, single-deep apparatus room with drive-through capability and individual dormitories for a crew of six. Other areas include administrative offices, kitchen and dining room, exercise room, and the various support spaces required for a facility of this type.

The library portion of the facility includes areas for children, teens, and adults. Both traditional and casual furniture are combined to create an open flow between the different areas. Other areas include a staff work room, storage, and public restrooms.

The work of a local artist, Rex Brandt, was incorporated into selected areas of the interior to further combine the different areas.
33 FIRE STATION 1
Costa Mesa, CA
Project Cost:
$6,867,000
Square Footage:
11,675
Completion Date:

July 2018
Contact:

Tim Vasin
Battalion Chief
Costa Mesa Fire Department
(714) 754-5106
[email protected]
Fire Station 1 is a new 11,675 sf facility designed to replace the original station which was built in 1961. The 1.0 acre site is located on the northwest corner of Adams Avenue and Royal Palm Drive. The station is located in a largely commercial corridor but is directly south of a residential portion of the City. The station is designed to accommodate ten fire fighters in an individual dormitory setting. Other station features include a three-bay, double-deep apparatus room, administrative office areas, kitchen, dining room, day room, physical training room, mechanic shop, medical supply storage, and the various support spaces required for a facility of this type. Circulation within the station is organized around an open interior courtyard, intended to maximize daylight opportunities for the internal areas of the station.

Site features include visitor parking, secured fire fighter parking, fuel station, emergency generator, hose tower, and an open patio area. The project also includes a small storage building for emergency supplies.
34 FIRE STATION 29
Dana Point, California
Project Cost:
$3,230,000
Square Footage:
9,012
Completion Date:

January 2007
Contact:

Mr. Chris DeCoursey
Construction Manager (R)
Orange County Fire Authority
(949) 887-9368
[email protected]
Fire Station 29 is a new 9,012 sf facility built by the City of Dana Point in coordination with the Orange County Fire Authority. The project is located on a 0.3 acre site in a mixed use area of the City.

The two-story Station is designed to accommodate 9 fire fighters in an individual dormitory setting. Other station features include a 2-bay, double-deep apparatus room, command vehicle truck bay, administrative offices, kitchen, dining room, day room, physical training room, shop and the various support spaces required for a facility of this type. A large second floor patio provides views of the Pacific Ocean. Exterior features include secured fire fighter parking and emergency generator.

The Station was designed in a distinct beach style in keeping with the design goals of the City. Finish materials include cementitious siding and standing seam metal roofing.

Metal awnings accent selected windows as well as the building entry. Sloped roof forms are used in conjunction with parapet areas designed to screen mechanical equipment. 35 The following are some specific references for our firm. PBK takes great pride in not only the facilities we help create but the relationships that develop with many County, City, Fire, and Law Enforcement representatives.

ORANGE COUNTY FIRE AUTHORITY
Mr. Steve Chambers, Property Manager (R)
Orange County Fire Authority
Phone: (714) 720-4499
Email: [email protected]
Mr. Chris DeCoursey, Construction Mgr. (R)
Orange County Fire Authority
Phone: (949) 887-9368
Email: [email protected]

SAN MARCOS FIRE DEPARTMENT
Mr. Brett Van Wey, Fire Chief (R)
San Marcos Fire Department
Phone: (760) 594-4700
Email: [email protected]
Mr. Todd Newman, Fire Chief (R)
San Marcos Fire Department
Phone: (760) 594-4704
Email: [email protected]
Mr. Greg Woolf, Division Chief (R)
San Marcos Fire Department
Phone: (760) 594-4705
Email: [email protected]

CHINO VALLEY FIRE DISTRICT
Mr. Luke Nurre, Fire Fighter (R)
Chino Valley Independent Fire District
Phone: (909) 907-0166
Email: [email protected]
Mr. Scott Atkinson, Deputy Chief (R)
Chino Valley Fire District
Phone: (909) 816-7682
[email protected]

FREMONT FIRE DEPARTMENT
Mr. Mike Avila, Fire Captain (R)
Fremont Fire Department
Phone: (925) 683-1802
Email: [email protected]

POWAY FIRE DEPARTMENT
Mr. Jon Canavan, Fire Chief (R)
Poway Fire Department
Phone: (858) 735-4925
Email: [email protected]

CITY OF ESCONDIDO
Ms. Joyce Masterson, Asst. City Manager (R)
City of Escondido
Phone: (760) 715-8407
Email: [email protected]

CITY OF CARLSBAD
Mr. Terry L. Smith, Senior Civil Engineer (R)
City of Carlsbad
Phone: (760) 613-8205
Email: [email protected]

CARLSBAD FIRE DEPARTMENT
Mr. Chris Lawrence, Captain (R)
Carlsbad Fire Department
Phone: (760) 415-4679
Email: [email protected]

ONTARIO FIRE DEPARTMENT
Mr. Michael Pelletier, Deputy Chief (R)
Ontario Fire Department
Phone: (909) 229-3333
Email: [email protected]
Mr. Raymond Gayk, Fire Chief
Ontario Fire Department
Phone: (909) 395-2002
Email: [email protected]

SAN BERNARDINO COUNTY FIRE
Mr. Terry Welsh, Division Chief (R)
San Bernardino County Fire Department
Phone: (760) 954-7779
Email: [email protected]
Mr. Bryant O'Hara, Battalion Chief
San Bernardino County Fire Department
Phone: (909) 387-5974
Email: [email protected]

MURRIETA FIRE & RESCUE
Mr. Mike Lopez, Deputy Fire Chief
Murrieta Fire & Rescue
Phone: (760) 212-2569
Email: [email protected]

CITY OF CHINO
Mr. Michael A. Kolling, Project Manager (R)
City of Chino
Phone: (909) 664-6220
Email: [email protected]
Ms. Carolyn Baltzer, Project Manager
City of Chino
Phone: (909) 627-7577
Email: [email protected]

COUNTY OF RIVERSIDE
Ms. Anna E. Rodriguez, Project Manager
County of Riverside, EDA
Phone: (760) 863-2537
Email: [email protected]
Ms. Leah Rodriguez, Project Manager
County of Riverside, EDA
Phone: (760) 863-2534
Email: [email protected]
NORTH COUNTY FIRE PROTECTION DIST.

Mr. Keith McReynolds, Fire Chief
North County Fire Protection District
Phone: (760) 497-2568
Email: [email protected]
Mr. Steve Marovich, Battalion Commander (R)
North County Fire Protection District
Phone: (760) 497-2215
Email: [email protected]

CITY OF FONTANA
Ms. Kimberly Young, Senior Civil Engineer
City of Fontana
Phone: (909) 350-7632
Email: [email protected]
Mr. Weldon Babino, Project Manager (R)
City of Fontana
Phone: (909) 855-6201
Email: [email protected]

LOS ANGELES WORLD AIRPORTS
Mr. Robert Falcon, Chief Airports Engineer
Los Angeles International Airport
Phone: (424) 646-5973
Email: [email protected]
References
36 CITY OF PALM DESERT
Ms. Lucero Leyva, Project Manager
City of Palm Desert
Phone: (760) 346-0611
Email: [email protected]

CITY OF COSTA MESA
Mr. Arash Rahimian, Associate Engineer
City of Costa Mesa
Phone: (714) 754-5069
Email: [email protected]

ANAHEIM FIRE & RESCUE
Mr. Jeff Alario, Deputy Chief (R)
Anaheim Fire & Rescue
Phone: (714) 240-3419
Email: [email protected]

CITY OF LOS ANGELES
Mr. Curt Klafta, Battalion Chief (R)
Los Angeles Fire Department
Phone: (805) 300-3256
Email: [email protected]

CITY OF PASADENA
Mr. Dale Torstenbo, Project Manager (R)
City of Pasadena
Phone: (626) 484-5640
Email: [email protected]

CITY OF HESPERIA
Mr. David R. Burkett, Project Manager
City of Hesperia
Phone: (760) 947-1202
Email: [email protected]

INTERWEST GROUP
Mr. Robert Eisenbeisz, Project Manager
Interwest Group
Phone: (909) 496-8171
Email: [email protected]

SAN DIEGO FIRE DEPARTMENT
Mr. Kevin Ester, Assistant Fire Chief
San Diego Fire-Rescue Department
Phone: (858) 573-1359
Email: [email protected]

CITY OF SAN MARCOS
Mr. Paul Malone, City Manager (R)
City of San Marcos
Phone: (760) 802-2487
Email: [email protected]

MONTEREY PARK FIRE DEPARTMENT
Mr. Matthew Hallock, Fire Chief
Monterey Park Fire Department
Phone: (626) 476-2226
Email: [email protected]

SAN BERNARDINO COUNTY
Mr. Noel Castillo, Public Works Director
Department of Public Works
Phone: (909) 275-5889
Email: [email protected]

SANTA MONICA FIRE DEPARTMENT
Mr. Jim Hone, Fire Chief (R)
Santa Monica Fire Department
Phone: (310) 749-3523
Email: [email protected]

DEPARTMENT OF GENERAL SERVICES
Ms. Shelley Whitaker, Program Manager
Department of General Services
Phone: (916) 376-1674
Email: [email protected]

MANHATTAN BEACH FIRE DEPARTMENT
Mr. Mike Boyd, Battalion Chief (R)
Manhattan Beach Fire Department
Phone: (714) 318-9811
Email: [email protected]

ORANGE CITY FIRE DEPARTMENT
Mr. Robert Stefano, Deputy Chief
Orange City Fire Department
Phone: (949) 533-2049
Email: [email protected]
Mr. Matt Nelson, Administrative Captain
Orange City Fire Department
Phone: (714) 388-2500
Email: [email protected]

NEWPORT BEACH FIRE DEPARTMENT
Mr. Jim Boland, Captain
Newport Beach Fire Department
Phone: (714) 915-4896
Email: [email protected]

CITY OF NEWPORT BEACH
Mr. Mark Vukojevic, Public Works Director
City of Newport Beach
Phone: (949) 644-3319
Email: [email protected]
Mr. Peter Tauscher, Project Engineer
City of Newport Beach
Phone: (949) 644-3316
Email: [email protected]

COSTA MESA FIRE DEPARTMENT
Mr. Tim Vasin, Battalion Chief
Costa Mesa Fire Department
Phone: (714) 754-5204
Email: [email protected]
Mr. Jason Pyle, Division Chief
Costa Mesa Fire Department
Phone: (714) 754-5069
Email: [email protected]

FOUNTAIN VALLEY FIRE DEPARTMENT
Mr. Ron Cookston, Fire Chief (R)
Fountain Valley Fire Department
Phone: (949) 589-8950
Email: [email protected]

HUNTINGTON BEACH FIRE DEPARTMENT
Mr. Scott Haberle, Fire Chief
Huntington Beach Fire Department
Phone: (626) 705-4095
Email: [email protected]

MONROVIA FIRE & RESCUE
Mr. Jeremy Sanchez, Fire Chief
Monrovia Fire & Rescue
Phone: (626) 926-4654
Email: [email protected]

VALLEY COUNTY WATER DISTRICT
Mr. Jose Martinez, General Manager
Valley County Water District
Phone: (909) 973-9553
Email: [email protected]

USGVM WATER DISTRICT
Mr. Tom Love, General Manager
USGVM Water District
Phone: (626) 443-2297
Email: [email protected]

CITY OF ONTARIO
Mr. Dan Beers, Project Manager
City of Ontario
Phone: (909) 395-2806
Email: [email protected]

BIG BEAR LAKE WATER DISTRICT
Mr. Reggie Lamson, General Manager
City of Big Bear Lake
Phone: (909) 866-5050
Email: [email protected]

CONTRACTORS
Mr. Nathan Complin, Project Executive
Erickson-Hall Construction Co.

Phone: (760) 801-4284
Email: [email protected]
Mr. Jon Wollam, Construction Manager
RC Construction Services
Phone: (909) 772-2654
Email: [email protected]
Mr. Bryan Aylor, Director of Construction
TELACU Construction Management
Phone: (714) 541-2390
Email: [email protected]
37 38
39 40
41 42
� r5 University of
\li1 Southern California
August 6. 20 l 5
Re: Letter of �ecommendorion
WLC Architects Inc.

In the foll of 20 I 1 the Universiry of Southern California round itself in the unusual position of having lo build o replacement for Fire Station 15 in the City of Los Angeles. After receiving recommendo'1ons from various agencies. incluoing borh ·ne City of Los Angeles and the Los Angeles Fire Deportment we retained WLC Architects. The proiecr was extremely complex. In addition to our own design requirements the requirements of tne various city agencies os well as those of the fire deportment. hod ro be consrontly addressed and incorporated. To make matters worse the project hod o shorrened timefrome. and the schedule of o much larger university project depended heavily on the completion of 'he station. WLC's knowledge, experience, and ability to manage multiple client interests were instrumental in making the project successful. They were always responsive and never lost sight of he best interests of rhe project and the University. They ore o unique combinorion of professionalism and common sense.

In summary, I would not hesitate to recommend WLC Arch11ects and I look forward to the opportunity to work with them in the future.

Sincere
Progran Di ctor Capital Construction Development
University of Southern Cotifornia
43 FIRE STATION 11

FREMONT, CA
45 PBK takes no exception to the design services agreement and will be able to meet all insurance requirements required by the City.

Agreement
FIRE STATION 73

FONTANA, CA
47 We acknowledge receipt of the following addenda:

Addendum 1 - December 11, 2023
Addenda

VALLEY RECRUIT TRAINING CENTER

LOS ANGELES, CA
49 Required Forms
50 .
10 Attachment A

NONCOLLUSION DECLARATION TO BE EXECUTED BY

BIDDER AND SUBMITTED WITH BID
The undersigned declares:

I am the _____________________ of _____________________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham.

The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true.

The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on __________[date], at ___________________________[city], ___[state].”
Firm __________________________________ ___________________________ (Signature)
Street __________________________________ ____________________________________ (Print Name & Title)
City______________ State_____ Zip _______
Managing Partner
12/11/2023
Rancho Cucamonga
Rancho Cucamonga 91730
CA
CA
PBK Architects, Inc.

PBK Architects, Inc.
8163 Rochester Avenue Kelley Needham, Managing Partner
51 18
Attachment C

SUBCONTRACTOR CAMPAIGN CONTRIBUTION

ACKNOWLEDGMENT FORM
Proposer [or Consultant] is required to identify any known subcontractor who will provide goods or services with an anticipated or actual value of $15,000 or more in connection with any contract which may be awarded pursuant to this Request for SOQ if the proposed contract with the Proposer [or Consultant] has an anticipated or actual value of $30,000 or more.

By my signature below I certify that as a subcontractor I reviewed and am in compliance with the City of West Covina Municipal Code section 2-405.50, in reference to campaign contributions to any individual holding City elective office.

CONTRACTOR:

Company: _____________________________

By: ___________________________________

Title: __________________________________

Date: _________________________________
SUBCONTRACTOR:

Company: _____________________________

By: ___________________________________

Title: _________________________________

Date: _________________________________
PBK Architects, Inc.

Kelley Needham
Managing Partner
12/11/2023
52 53
54 55
56 57
Section Tab 2: Project
Team and Experience
WHY PBK?
“PBK was a fantastic firm to work with. They listened to every word I had to say and delivered the perfect design on the first try - which was exactly what I was looking for.”
Curt Klafta, Battalion Chief
Los Angeles Fire Department

RANCHO CUCAMONGA
8163 Rochester Avenue
Rancho Cucamonga, CA 91730
909.987.0909

ANAHEIM
2400 E Katella Ave, Suite 950
Anaheim, CA 92806
949.548.5000

SAN DIEGO
12520 High Bluff Drive, Suite 250
San Diego, CA 92130
619.695.0400

SAN LUIS OBISPO
1327 Archer Street, Suite 110
San Luis Obispo, CA 93401
805.329.3076

BERKELEY
2600 Tenth Street, Suite 700
Berkeley, CA 94710
510.450.1999
FOLSOM
1110 Iron Point Road, Suite 200
Folsom, CA 95630
916.355.9922
FRESNO
7790 North Palm Avenue, Suite 300
Fresno, CA 93711
559.448.8400

BAKERSFIELD
4900 California Ave, Suite 130-A
Bakersfield, CA 93309
661.509.2099

LOS ANGELES
360 E 2nd Street, Suite 705
Los Angeles, CA 90012
323.800.3330

EXHIBIT B

FEE SCHEDULE

AGENDA ITEM NO. 4

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: July 16, 2024
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: CONSIDERATION OF UPDATE TO MASTER FEE SCHEDULE RECOMMENDATION:

It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. 2024-50 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, ADOPTING A REVISED MASTER FEE SCHEDULE FOR SERVICES

PROVIDED BY THE CITY OF WEST COVINA
BACKGROUND:

The City updated its Master Fee Schedule in December 2024 by Resolution No. 2023-92. This was following a comprehensive municipal fee study. The current Master Fee Schedule may be found on the City's website at: https://www.westcovina.org/departments/finance/budget-finance-reports/fee-schedule.

DISCUSSION:

During the last comprehensive update, existing parking and Animal License and Control fees were erroneously omitted. The proposed resolution includes an updated Fee Schedule that includes the Animal Control/License rates below. No changes are being proposed to the existing fees.

Service Fee
Animal Control/License

DOG LICENSE
Unaltered dog (per year) 60.00
Altered dog (per year) 22.00
Senior/disabled rate (altered dog) (per year)
60 years of age or older, with a spayed or neutered pet. One discount per home.

10.00 Late Fee - senior citizen/disabled (per license) - Half of one year license (In addition to license itself)
Late Fee - all others (per license) - Equal to one year license (In addition to license itself)

CAT LICENSE
Unaltered cat (per year) 10.00
Altered cat (per year) 5.00
Late fee (per license) (In addition to license itself) 20.00 Civic Center Parking Fees
Park and Ride (all day) 1.00
Hourly - per hour (Maximum $5.00) 1.00
LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form.

Prepared by: Stephanie Sikkema, Finance Director
Fiscal Impact
FISCAL IMPACT:

This is strictly an administrative item. Therefore, there is no fiscal impact associated with this action.

Attachments
Attachment No. 1 - Resolution No. 2024-50
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability Expand Economic Development Opportunities
Enhance City Image and Effectiveness
ATTACHMENT NO. 1
RESOLUTION NO. 2024-50

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, ADOPTING A REVISED

MASTER FEE SCHEDULE FOR SERVICES PROVIDED BY

THE CITY OF WEST COVINA
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, the City Council of the City of West Covina adopted Ordinance No. 1939 on August 16, 1994, codified at Article IX (Fee and Service Charge Revenue/Cost Comparison System) of Chapter 2 (Administration) of the West Covina Municipal Code, establishing the City’s policy as to the recovery of costs for providing City services and establishing a mechanism for ensuring that the fees adopted by the City do not exceed the reasonable estimated cost of providing the services for which the fees are charged; and
WHEREAS, pursuant to the provisions of the California Constitution and the laws of the State of California, the City is authorized to adopt and implement rates, fees, and charges for municipal services; provided, however, that such rates, fees, and/or charges do not exceed the estimated reasonable cost of providing such services; and WHEREAS, the City Council has established various rates, fees, and charges for services provided for by the City; and
WHEREAS, in November 2021, the City contracted with Revenue & Cost Specialists, LLC (“RCS”) to perform a comprehensive municipal fee study; and WHEREAS, on August 15, 2023, the City Council received the Cost of Services Study prepared by RCS; and
WHEREAS, the Cost of Services Study was posted on the City’s website and made available for public inspection; and
WHEREAS, the City held community workshops regarding the fee schedule updates on August 28, 2023 and September 6, 2023; and
WHEREAS, in accordance with California Government Code sections 66016 and 66018, on December 5, 2023, the City Council held a duly noticed public hearing regarding the proposed rates, fees and charges; and
WHEREAS, following the public hearing, the City Council adopted a comprehensive Master Fee Schedule through the adoption of Resolution No. 2023-92; and
WHEREAS, the City Council desires to revise the Master Fee Schedule to set forth the rates, fees and charges for animal licensing and parking at the Civic Center; and WHEREAS, all legal prerequisites to the adoption of this resolution have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. RECITALS. The City Council hereby finds and determines that the above recitals are true and correct.

SECTION 2. REASONABLE COST FINDING. The City Council hereby finds and determines that based upon the data, information, analysis, and oral and written documentation presented to the City Council concerning the rates, fees, and charges described in Exhibit “A,” attached hereto and incorporated herein, the rates, fees, and charges set forth in Exhibit “A” do not exceed the established reasonable cost of providing the service for which the rates, fees, or charges are levied.

SECTION 3. FEE ADOPTION. The City Council hereby adopts the revised Master Fee Schedule attached hereto as Exhibit “A.” The rates, fees, and charges set forth in Exhibit “A” are hereby approved as the rates, fees, and charges for the services identified for each such rate, fee, and/or charge. Such rates, fees, and charges shall be collected by the City’s Finance Department when services are provided by the City or its designated contractors. The Finance Director is authorized to make any clarifying or clerical changes to the Master Fee Schedule as deemed necessary by the Finance Director. The revised Master Fee Schedule attached hereto as Exhibit “A” shall supersede and replace the Master Fee Schedule adopted on December 5, 2023.

SECTION 4. SEPARATE FEE FOR EACH PURPOSE. All fees set by this resolution are for each identified process. Where fees are indicated on a per unit of measurement basis, the fee is for each identified unit or portion thereof within the indicated ranges of such units.

SECTION 5. ADDITIONAL FEES. Additional fees shall be required for each additional process or service that is requested or required, including when the requestor’s delay increases costs, or if the original fee charged was too low in error.

SECTION 6. REFUNDS. Unless otherwise provided in the West Covina Municipal Code or state law, in the event the person requesting the service withdraws his/her/its application or otherwise terminates the request for service before completion of the provision of the service, or if an error is made in calculating the fee, the City shall determine if any refund is owing, based on whether all costs reasonably borne have been incurred or committed, as well as the cost of refunding the fee. An amount not spent or committed shall be refunded, minus the administrative cost of processing the refund. Any extra amount charged in error shall be refunded without deduction. Notwithstanding the foregoing, refund amounts of twenty dollars ($20.00) or less shall be refunded only upon written request of the fee payor.

SECTION 7. ANNUAL ADJUSTMENT OF FEES. With the exception of business license fees, which are increased in accordance with Ordinance No. 1442, and fees established by the State of California, the fees, rates, and charges set forth in the Master Fee Schedule may be adjusted on January 1 of each year by an escalation factor equal to changes in the Consumer Price Index for All Urban Consumers for the Los AngelesLong Beach-Anaheim area (“CPI-U”), published by the U.S. Department of Labor, Bureau of Labor Statistics, which shall be calculated each September using the June index. Such annual adjustment may be approved by the City Manager and shall be incorporated into Master Fee Schedule. In no event shall an increase in any rate, fee, or charge exceed the reasonable cost of providing the service for which such rate, fee, or charge is identified.

SECTION 8. STATE FEES. To the extent a fee or charge set forth in the Master Fee Schedule is established by the State of California, the Finance Director is authorized to adjust such fee or charge for consistency with any changes made to such fee or charge by the State of California.

SECTION 9. INTERPRETATION OF RESOLUTION AND FEE SCHEDULE.

Administrative interpretations of this resolution and the Master Fee Schedule, including but not limited to provisions for waiver and appeal, shall be determined by the City Manager as set forth in West Covina Municipal Code section 2-407.

SECTION 10. EFFECTIVE DATE. The rates, fees and charges adopted by this resolution shall take effect on July 17, 2024.

SECTION 11. CERTIFICATION. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions.

APPROVED AND ADOPTED this 16th day of July, 2024.

Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST

Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2024-50 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 16th day of July, 2024, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

EXHIBIT A

MASTER FEE SCHEDULE
City of West Covina
Master Fee Schedule Resolution No. 2024-50
Service Fee
Planning
Additional Planning Application Review (per hour with a minimum of one hour) $87.00 Administrative Review $565.00
Administrative Use Permit
Residential -- No Construction* $640.00
Residential -- Construction* $1,290.00
Commercial* $1,375.00
*Additional fee plus actual cost of Attorney fees if a public hearing is required and/or requested charged against an initial deposit as determined by the Director. $3,065.00
Adult Oriented Business
Fully Allocated Hourly Rate of staff plus actual cost of Attorney fees and consultant fees charged against an initial deposit determined by the Director.

Amendment to Conditions of Approval
Fully Allocated Hourly Rate of staff plus actual cost of Attorney fees and consultant fees charged against an initial deposit determined by the Director.

Annexation/Deannexation Processing
Fully Allocated Hourly Rate of staff plus actual cost of Attorney fees and consultant fees charged against an initial deposit determined by the Director.

Appeal to Planning Commission/ City Council
Hearing Item - plus actual cost of Attorney fees charged against an initial deposit determined by the Director.
$3,065.00
Non-Hearing Item - plus actual cost of Attorney fees charged against an initial deposit determined by the Director.
$2,565.00
Appeal of Revocation Hearing $4,205.00
Plus actual cost of Attorney fees charged against an initial deposit determined by the Director.

Art In Public Places $1,260.00
Code Amendment $7,720.00
Plus actual cost of Attorney fees charged against an initial deposit determined by the Director.

Code, Covenants, & Restrictions (CC&R) Review $130.00
Plus actual cost of Attorney fees charged against an initial deposit determined by the Director.

Conditional Use Permit
Commercial - plus actual cost of Attorney fees charged against an initial deposit determined by the Director.
$5,555.00
Residential - plus actual cost of Attorney fees charged against an initial deposit determined by the Director.
$4,750.00
*Fee includes one (1) public hearing. Additional public hearings will be charged the Fully Allocated Hourly Rate of Staff against an initial deposit determined by the Director.

Covenant Preparation $210.00

EXHIBIT A
City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Planning
Design Review
Addition of Floor Area (Subcommittee Review) $580.00
Non-Floor Area Revisions (Staff Approved) $85.00
Development Agreement $3,175.00
Plus actual cost of Attorney fees charged against an initial deposit determined by the Director.

Film Permit*
Application Fee (All) $950.00
Additional fee, if a public hearing is required and/or requested plus actual cost of Attorney fees charged against an initial deposit as determined by the Director. $3,065.00
Film (Photography/Motion Picture) Permit - Fully Allocated Hourly Rate of staff.

Film (Major Production) Permit - Fully Allocated Hourly Rate of staff. Security and cleaning deposit as determined by the Director.
*For each type of permit - normally, one police officer will be required on site at the Fully Allocated Hourly Rate of the officer.

General Plan Amendment $13,215.00
Plus actual cost of Attorney fees charged against an initial deposit as determined by the Director.

The base fee includes the first 65 hours of the Planning Manager.

Hourly rate of additional hours charged against an initial deposit as determined by the Director. $150.00 General Plan Update Surcharge
Percent of the Building permit fee for all projects that require a zoning clearance with the exception of solar which is excluded by State Law

17.70%
Historic Property Certificate of Appropriateness
Fully Allocated Hourly Rate of staff plus actual cost of Attorney fees and consultant fees charged against an initial deposit determined by the Director.

Commercial Landscape / Irrigation Plan Check and Inspection Fully Allocated Hourly Rate of staff plus actual cost of Attorney fees and consultant fees charged against an initial deposit determined by the Director.

Residential Landscape / Irrigation Plan Check and Inspection Fully Allocated Hourly Rate of staff plus actual cost of Attorney fees and consultant fees charged against an initial deposit determined by the Director.

Massage Technician Review
Fully Allocated Hourly Rate of staff plus actual cost of Attorney fees and consultant fees charged against an initial deposit determined by the Director.

Model Home Marketing Complex $1,805.00
Multiple Applications
Full cost for the most expensive application plus 50% of the fee for each additional application processed at the same time for the same project.

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Planning
Precise Plan of Design-Administrative Review
Base Fee:
10 or less Units $11,245.00
11 to 20 Units $14,010.00
$15,855 - more than 20 units $15,855.00
Plus actual cost of Attorney fees and/or City Architect charged against an initial deposit as determined by the Director.

Additional hours of the Planning Manager and Project Planner will be charged the Fully Allocated Hourly Rate of Staff against an initial deposit determined by the Director.

Precise Plan of Design-Planning Commission $21,430.00
Plus actual cost of Attorney fees and/or City Architect charged against an initial deposit as determined by the Director. Fee includes one (1) public hearing and the first 80 hours of the Project Planner & 30 hours of the Planning Manager.

Additional public hearings and hours of the Planning Manager and Project Planner will be charged the Fully Allocated Hourly Rate of Staff against an initial deposit determined by the Director.

Planning Dept. Plan Review Surchge
Percent of the building valuation 0.238%
Minimum $40.00
Preliminary Review Meeting $3,305.00
Prospective Homeowner Awareness Package (PHAP) Review $790.00 Public Right-of-Way Banner
Planning Review of each banner. Installation and removal are charged for separately by Public Works.
$280.00
Reasonable Accommodation Processing $960.00
Second Unit Review
New construction and/or new floor area addition $960.00 Existing structure conversion $615.00
Site Plan Review-Minor
Minor other $1,545.00
Fence/Wall/Color $515.00
Sign Review
Sign Administrative Review - per sign $555.00
Sign Permit Clearance - per sign $65.00
Sign Criteria Review $1,375.00
Slight Modification $1,660.00
Plus actual cost of Attorney fees charged against an initial deposit determined by the Director.

Minor Modification $460.00
Special Event Review
Permit $495.00
Special Event Banner, for all banners submitted at the same time $135.00

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Planning
Special Exception Review (Downtown Plan) $610.00
Temporary Use Permit Review $535.00
Fee waived for City Sponsored/Partnered Events when application of City sponsorship is submitted by March of the Fiscal year prior to the event date.

Fee waived for the first event of any calendar year organized by a 501c3 nonprofit. After the first event, fee reduced to 3 hours of staff time (0.5 planning assistant and 2.5 Fire protection specialist) for every event thereafter.

Tentative Parcel Map Processing $6,315.00
Plus actual cost of Attorney fees charged against an initial deposit determined by the Director. Fee includes one (1) public hearing. Additional public hearings will be charged the Fully Allocated Hourly Rate of Staff against an initial deposit determined by the Director.

Tentative Tract Map Processing $12,150.00
Plus actual cost of Attorney fees charged against an initial deposit determined by the Director. Fee includes one (1) public hearing. Additional public hearings will be charged the Fully Allocated Hourly Rate of Staff against an initial deposit determined by the Director.

Time Extension
Planning Commission Public Hearing Item $1,050.00
Miscellaneous Permits / Requests $780.00
Tree Removal - Private Property
Permit - for the 1st tree $255.00
Each additional tree $20.00
Variance Review $12,315.00
Plus actual cost of Attorney fees charged against an initial deposit as determined by the Director.

Fee includes one (1) public hearing and the first 60 hours of the Project Planner & 25 hours of the Planning Manager. Additional public hearings and hours of the Planning Manager and Project Planner will be charged the Fully Allocated Hourly Rate of Staff against an initial deposit determined by the Director.

Zone Change $9,835.00
Plus actual cost of Attorney fees charged against an initial deposit determined by the Director.

Zoning Verification Letter $475.00

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Engineering
Plan Check-Street & On-Site Improvements
Based on Estimated Construction Cost excluding rough grading:
$0 to $ 5,000 - Minimum $2,921.00
$5,001 to $10,000 $2,921.00
Plus percent of the Cost over $5,000 29.43%
$10,001 to $100,000 $4,392.00
Plus percent of the Cost 15.10%
Plan Check-Storm Drainage, Sewer Mains and Laterals
Based on Estimated Construction Cost excluding rough grading:
$0 to $10,000 - Minimum $4,426.00
$10,001 to $50,000 $4,426.00
Plus percent of the Cost over $10k 3.29%
Greater than $50,000 $5,742.00
Plus percent of the Cost over $50k 10.52%
Plan Check-Walls: Retaining+Over Height
Fee based on Estimated Construction Cost:
$0 to $ 5,000 - Minimum $2,697.00
$5,001 to $20,000 $2,697.00
Plus percent of the Cost over $5,000 8.77%
$20,001 to $100,000 $4,012.00
Plus percent of the Cost over $20,000 12.60%
Greater than $100,000 $14,092.00
Plus percent of the Cost over $100,000 4.09%
Plan Check-Grading For Subdivision Project
Fee based on Grading Volume in Cubic Yards (CY) = Total Cut + Fill + Over Excavation: OFT= "or fraction thereof"
1 to 10,000 CY - Minimum $13,332.00
10,001 to 100k CY $13,332.00
Plus rate per 100 CY OFT over 10k CY $19.48
100,001 to 500k CY $30,864.00
Plus rate per 1K CY OFT over 100k CY $65.74
500,001 to 1M CY $57,160.00
Plus rate per 1K CY OFT over 500k CY $35.06
Greater than 1M CY $74,690.00
Plus rate per 1K CY OFT over 1M CY $25.52

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Engineering
Plan Check-Grading: Non-Subdivision Project
Fee based on Grading Volume in Cubic Yards (CY) =
Total Cut + Fill + Over Excavation: OFT= "or fraction thereof" 1 to 50 CY $725.00
51 to 100 CY $725.00
Plus rate per CY OFT over 50 CY $14.50
101 to 1,000 CY $1,450.00
Plus rate per 100 CY OFT over 100 CY $258.00
1,001 to 10,000 CY $3,772.00
Plus rate per 100 CY OFT over 1,000 CY $40.00
10,001 to 100,000 CY $7,372.00
Plus rate per 1K CY OFT over 10,000 CY $120.00
100,001 to 200,000 CY $18,172.00
Plus rate per 1K CY OFT over 100,000 CY $88.00
Plan Revision Checking/As Build Review, per hour $220.00 Inspection-Street & On-Site Improvements
Permit issuance fee $35.00
Fee based on Estimated Construction Cost
$0 to $1,625 - Minimum $1,226.00
$1,625 to $20,000 $1,226.00
Plus percent of the Cost over $1,625 13.43%
Greater than $20,000 $3,694.00
Plus percent of the Cost over $20,000 15.55%
Inspection-Storm Drainage System, Sewer Mains or the installation of Sewer Laterals Permit issuance fee $135.00
Fee based on Estimated Construction Cost
$0 to $2,000 - Minimum $913.00
$2,000 to $100,000 $913.00
Plus percent of the Cost over $2,001 7.28%
Greater than $100,000 $8,047.00
Plus percent of the Cost over $100,000 7.78%
Inspection-Bridges & Culverts
Fully Allocated Hourly Rate of staff and consultants against an initial deposit as determined by the Director.

Insp-Walls: Retaining/Over Height
Permit issuance fee $135.00
Fee based on Estimated Construction Cost:
$0 to $1,625 - Minimum $913.00
$1,625 to $20,000 $913.00
Plus percent of the Cost over $1,626 13.43%
Greater than $20,000 $3,381.00
Plus percent of the Cost over $20,000 15.55%

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Engineering
Inspection-Grading
Permit issuance fee $135.00
Fee based on Grading Volume in Cubic Yards (CY) = Total Cut + Fill + Over Excavation:
1 to 100 CY - Minimum $1,048.00
101 to 1,000 CY $1,048.00
Plus rate per CY over 100 CY $2.59
1,001 to 10,000 CY $3,379.00
Plus rate per 100CY over 1,000 CY $25.92
10,001 to 100,000 CY $5,712.00
Plus rate per 100 CY over 10,000 CY $11.23
Greater than 100,000 CY $15,819.00
Plus rate per 100 CY over 100k CY $7.91
Inspection-Curb/Gutter/Sidewalk
Permit issuance fee $135.00
Pre-Inspection fee for each site visit $330.00
Fee based on Lineal Feet (LF):
1 to 50 LF - Minimum $390.00
50 to 250 LF $390.00
Plus rate per LF in excess of 50 LF $5.83
250 to 500LF $1,556.00
Plus rate per LF in excess of 250LF $1.62
501LF and over $2,334.00
Plus the lesser of rate per LF or actual cost $1.62
Inspection-Driveway Approach
Permit issuance fee $135.00
Pre-Inspection fee for each site visit $330.00
Residential Driveway Approach $670.00
Commercial Driveway Approach $915.00
Inspection-Curb Drain
Permit issuance fee $135.00
Pre-Inspection fee for each site visit $330.00
4" Core Drill or Box Culvert $195.00
Inspection-Asphaltic Concrete (A.C.) or Portland Cement Concrete (P.C.C.) Permit issuance fee $135.00
Pre-Inspection fee for each site visit $330.00
Paving 500 sq.ft or less $1,360.00
Greater than 500 sq.ft - Actual Cost
Inspection-Excavation
Permit issuance fee $135.00
Pre-Inspection fee for each site visit $330.00
Joint trench excavation permits for each dry utility $780.00 Road Closure (construction or excavation work) $780.00

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Engineering
Inspection-New Tree Well Construction
Permit issuance fee $135.00
Pre-Inspection fee for each site visit $330.00
Each well diameter 8" or less, and depth of 50' or less $585.00 Well diameter greater than 8" or depth greater than 50' $780.00 Inspection-Sewer Construction By Owner
Permit issuance fee $135.00
Pre-Inspection fee for each site visit $330.00
Each inspection $780.00
Inspection-Sewer Connection or an Additional House Sewer Connection Permit issuance fee $270.00
Pre-Inspection fee for each site visit $330.00
Inspection - Minimum, Up to $1,000 valuation $195.00
Plus rate for each additional $500 or fraction thereof in valuation $195.00 Inspection-Sewer Saddle
Permit issuance fee $270.00
Pre-Inspection fee for each site visit $330.00
Each sewer saddle (no excavation/backfill/resurfacing) $390.00 Inspection-Backfill Cesspl/Septic Tank
Permit issuance fee $270.00
Pre-Inspection fee for each site visit $330.00
All other work: Fully Allocated Hourly Rate of staff and consultants against an initial deposit as determined by the Director.

Inspection-Sewer Line over 100 FT as Connection or Add to Private Sewer System Permit issuance fee $270.00
Pre-Inspection fee for each site visit $330.00
Based on Project Cost Estimation:
$0 to $5,000 - Minimum Fee $2,720.00
Greater than $5,000 $2,720.00
Plus percent of the project cost in excess of $5,000 9.10% Inspection-Capping Sewer Connection
Fully Allocated Hourly Rate of staff and consultants against an initial deposit as determined by the Director.

Inspection-Water Wells
Fully Allocated Hourly Rate of staff and consultants against an initial deposit as determined by the Director.

Inspection-Street Tree Installation
Fully Allocated Hourly Rate of staff and consultants against an initial deposit as determined by the Director.

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Engineering
Inspect-Street Obstruction/Encroachment
Permit issuance fee $135.00
Inspect Lane Closure Detour $390.00
Inspect Awnings per Address $390.00
Inspect temporary storage of construction material $390.00 Inspect Crane Operations $585.00
Inspect Filming Permits - Road $585.00
Inspection-Dye Test
Permit issuance fee $135.00
Each Dye Test $330.00
Inspection-Industrial Waste
Fully Allocated Hourly Rate of staff and consultants against an initial deposit as determined by the Director.

Inspection-Residential Parking Restriction-Lift/Add
Processing Each Restricted/Residential Parking Area $1,795.00 Handicapped Resident $0.00
Miscellaneous Fee-After Hours Plan Check/Inspection
Afterhours Inspection, 4 hours minimum $845.00
Afterhours plan check, 4 hours minimum $945.00
Miscellaneous Residential Tree Removal Request
Fully Allocated Hourly Rate of staff and consultants against an initial deposit as determined by the Director.

Miscellaneous Fee-Residential Tree Trimming/Tree
Fully Allocated Hourly Rate of staff and consultants against an initial deposit as determined by the Director.

Miscellaneous Fee-Installation of Street Name Sign
Each sign plus the cost of street name sign material $565.00 Miscellaneous Fee-Address Chge/Assignment
Minimum includes the first 3 addresses $255.00
Plus rate for each address over 3 $18.00
Miscellaneous Fee-Street Lighting System (Design/Inspect) Based on estimated cost of construction:
$1 to $20,000 = minimum $1,385.00
>$20K and <= $100K $1,385.00
Plus percentage of cost over $20K 1.56%
>$100,000 $2,635.00
Plus percentage of cost over $100K 0.63%
Miscellaneous Fee- Landfill Inspection
Fully Allocated Hourly Rate of staff and consultants against an initial deposit as determined by the Director.

Miscellaneous Fee- National Pollution Discharge Elimination System (NPDES) Reviewl, per hour Fully Allocated Hourly Rate of staff and consultants against an initial deposit as determined by the Director.

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Engineering
Miscellaneous Fee-Storm Water Pollution Prevention Plan (SWPPP) Review, per hour Fully Allocated Hourly Rate of staff and consultants against an initial deposit as determined by the Director.

Miscellaneous Fee-Standard Urban Stormwater Mitigation Plan (SUSMP) Review, per hour Fully Allocated Hourly Rate of staff and consultants against an initial deposit as determined by the Director.

Miscellaneous Fee-Electric Vehicle Charging Station Installation Fully Allocated Hourly Rate of staff and consultants against an initial deposit as determined by the Director.

Miscellaneous Fee-Appeal
Fully Allocated Hourly Rate of staff and consultants against an initial deposit as determined by the Director.

Miscellaneous Fee-Lot Line Adjustment/Merger/Compliance Up to 2 Lots $3,120.00
Three or Four Lots $5,750.00
Miscellaneous Fee-Street/Alley Vacation Review $3,600.00 Miscellaneous Fee-Process Application for Easement in a Street or Alley $2,200.00 Miscellaneous Fee-Final Map (Tract/Parcel)
Up to Three Reviews:
1 to 5 Lots $9,930.00
6 to 10 Lots $10,810.00
11 to 50 Lots $17,090.00
51 to 100 Lots $26,000.00
101 to 150 Lots $36,660.00
151 Lots and more $39,435.00

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Police
Police False Alarm Response
First Response - Registered $50.00
First Response - Non-Registered $150.00
Second Response - Registered $75.00
Second Response - Non-Registered $175.00
Third Response - Registered $125.00
Third Response - Non-Registered $225.00
Fourth Response - Registered $175.00
Fourth Response - Non-Registered $275.00
Fifth Response - Registered $225.00
Fifth Response - Non-Registered $325.00
Sixth and Subsequent Responses - Registered $275.00
Sixth and Subsequent Responses - Non-Registered $375.00 Robbery or Panic Alarm $100.00
Operating Suspended Alarm: First $200.00
Each Subsequent $300.00
Multiple Police Party/Bar Response
Fully allocated hourly rates for all responding personnel. Noise Ordinance citations may also be issued.

DUI Accident Police Response
Fully allocated hourly rates for all responding personnel up to a State-set maximum of $12,000 Jail Booking (per booking) $375.00
Juvenile Detention
First hour - No Charge $0.00
Each Subsequent Quarter-Hour $31.00
Police Event Security
Officer - per hour $80.00
Supervisor - per hour $100.00
Vehicle Repossession (per vehicle) Fees are set by the State. $15.00 Stored/Abandoned Vehicle Release (per vehicle) $200.00
Special Business Lic Reg Permit (per permit plus DOJ fees) $270.00 Alcoholic Beverage Permit (per application) $270.00
Concealed Weapon Permit
Fees are set by State Law and actual costs.

Initial Application Process $398.00
Renewal Applicant Processing $348.00
Additional Fees Required to be paid by Applicant to respective entities:

Psych Test (paid directly to vendor at actual cost)
Licensing Fee (2- Year Standard)-Paid directly to the State of California $93.00 Live Scan/ Finger Prints-Paid by Applicant directly to the State of California. $25.00 Weapons and Safety Course-Applicant pays approved training vendor directly. $250.00

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Police
Clearance Letter Processing (per letter) $10.00
Police Report Reproduction
Black and White - per copy $0.25
Color - per copy $0.60
Or the full cost to the extent allowed by the Public Records Act Police Media Reproduction (per device) $5.00

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Fire
Fire Plan Check Review, per plan plus staff/consultant costs, 2 hour minimum $85.00 Fire Plan Check - Expedited
Percent of Plan Review and Application fees 150.00%
Flammable Liquid Storage Permit
Underground Tank Installation - per tank $385.00
Above-ground Tank Installation - per tank $385.00
Underground Tank Removal - per tank $230.00
Above-ground Tank Removal - per tank $230.00
Vapor Recovery Modification - per recovery $230.00
Co2 Tank/Alarm $230.00
High Piled Storage Permit, Includes 1 inspection
0-1,500 square feet - per permit $230.00
1,501-3,000 square feet - per permit $385.00
Each additional 1,500 square feet over 3,000 square feet - per permit $40.00 New Fire Alarm System Permit, Includes 2 inspections
1-24 devices - per permit $385.00
Each additional device over 24 devices - per device $12.00 Modified Fire Alarm System Permit, Includes 1 inspection First 12 Devices - per permit $230.00
Each additional device over 12 devices $12.00
Fire Sprinkler Permit - single family residential, Includes 2 inspections, per permit $385.00 Fire Sprinkler Permit-multi-family residential, commercial, or industrial.

Includes 2 inspections.
1-50 heads - per permit $385.00
51-100 heads - per permit $535.00
101-250 heads - per permit $690.00
Each additional 50 heads over 250 heads $155.00
Underground Fire Service Supply Permit, Includes 2 inspections, per permit $535.00 Fire Standpipe Systems/Hose Stations Permit, Includes 2 inspections, per permit $230.00 Automatic Fire Extinguishing Systems Permit, Includes 2 inspections, per permit $230.00 Fire Pump Permit, Includes 2 inspections, per permit $305.00 Water Storage Tank Permit, Includes 2 inspections, per permit $230.00 Emergency Responder Radio Coverage Review
Fully allocated hourly rates for all personnel involved plus any outside costs, with a 2 hour minimum.

Includes 2 inspection.

Fire Prevention Permit Drive, per inspection $40.00
Sprinkler System 5-Year Certification Test, per hour, 1 hour minimum $155.00 Private Fire System Smoke Test, per hour, 1 hour minimum $155.00 Private Fire System Hydrant Flow Test, per hour, 1 hour minimum $155.00 Building Modification - Fire Inspection, Includes 2 inspections Percent of Building Permit fee, $25 minimum 10.00%

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Fire
State License (Form 850) Inspection
1-6 clients - No Charge allowed by the State $0.00
7+ clients - per inspection $230.00
Daycare Facility Inspection - Commercial, Includes 1 inspection 1-8 occupants - per inspection $230.00
9-14 occupants - per inspection $345.00
15+ occupants - per inspection $420.00
Daycare Facility Inspection - Residential, Includes 1 inspection 1-6 occupants, No charge allowed by the State $0.00
7+ occupants - per inspection $155.00
Convalescent Care Facility Inspection, Includes 1 inspection 1-30 occupants - per inspection $345.00
31-100 occupants - per inspection $535.00
101+ occupants - per inspection $690.00
Hospital Inspection, includes 2 inspections at 2 hours each $615.00 Medical Facilty Inspection, per 1-hour inspection $155.00 High Rise Building Inspection, includes 1 inspection at 2 hours each $305.00 Hotel/Motel/Apartment (R-1) Inspection, Includes 1 inspection up to 20 units - per inspection $385.00
21-40 units - per inspection $460.00
41-60 units - per inspection $535.00
61+ units - per each additional 20 units over 60 units $75.00 Public/Private School Inspection, per 3-hour inspection $460.00 Brush Hazards (AB38) Inspection/Weed Abate, per 2-hour inspection $305.00 High/Very High Hazard/Brush/Weed Inspection, per 1-hour inspection $305.00 As-Needed Fire Inspection
Fully allocated hourly rates for all personnel involved plus any outside consultant costs.

Fire & Life Safety Inspection, Includes 2 inspections
Fee for first 2 inspection (50% Cost Recovery) $85.00
Fire Non-Compliance
Fee per failure to comply $550.00
Failure to obtain permit - 150% of permit fee 150.00%
Asbestos Removal Fire Permit, per permit, Includes 1 inspection $180.00 Bowl Pin/Alley Refin Fire Permit, per permit, Includes 1 inspection $180.00 Candle/Open Flame Fire Permit, per permit, Includes 1 inspection $180.00 Carnival/Fair/Circus Fire Permit, Includes 1 inspection Fee per permit $235.00
plus fee per each 10 stands over 10 stands $90.00
Less than 14 Day Expedited Fee $250.00
Christmas Tree/Holiday Stand Fire Permit, per permit, Includes 1 inspection $220.00 Exhibit/Trade Show Fire Permit, per permit, Includes 1 inspection $270.00 Less than 14 Day Expedited Fee $250.00

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Fire
Explosive/Blasting Agent Fire Permit, per permit, Includes 1 inspection $360.00 Fire Hydrant Use Fire Permit, per permit, Includes 1 inspection $90.00 Fireworks Display Fire Permit, per permit, Includes 1 inspection $270.00 Less than 14 Day Expedited Fee $250.00
Standby fees are separate.

Liquid or Gas Fueled Vehicle or Equipment Fire Permit, per permit, Includes 1 inspection $180.00 Occupant Load Increase Fire Permit, per permit, Includes 1 inspection $235.00 Burn/Open Pit BBQ Fire Permit, per permit, Includes 1 inspection $260.00 Parade Float Fire Permit, per permit, Includes 1 inspection $145.00 Film Product Facility Fire Permit, per permit, Includes 1 inspection $260.00 Less than 14 Day Expedited Fee $250.00
Standby fees are separate.

Pyrotechnical Special Effect Materials Fire Permit, per permit, Includes 1 inspection $270.00 Less than 14 Day Expedited Fee $250.00
Standby fees are separate.

Special Event Fire Permit
1-50 attendees - per permit $270.00
51-150 attendes - per permit $500.00
151+ attendees - Fully allocated hourly rates for all personnel involved plus any outside consultant costs
Includes a 1-hour inspection
Less than 14 Day Expedited Fee $250.00
Tent, Canopy, or Temporary Membrane Structure Fire Permit 400-1,000 square feet - per permit $270.00
1,001+ square feet - per permit $580.00
Includes a 1-hour inspection
Less than 14 Day Expedited Fee $250.00
Aerosol Product Annual Operational Fire Permit, per permit $180.00 Battery System Operation Annual Operational Fire Permit, per permit $180.00 Battery System Manufacturing Annual Operational Fire Permit, per permit $180.00 Combustible Fiber Storage Handling Annual Operational Fire Permit, per permit $180.00 Combustible Material Storage Annual Operational Fire Permit, per permit $180.00 Combustible Rubbish Handling Operation Annual Operational Fire Permit, per permit $180.00 Compressed Gas or Medical Gas System Annual Operational Fire Permit, per permit $180.00 Cryogenic Fluid Annual Operational Fire Permit, per permit $180.00 Dry Cleaning Annual Operational Fire Permit, per permit $180.00 Dust Collection System Annual Operational Fire Permit, per permit $180.00 Flammable or Combustible Liquid Annual Operational Fire Permit, per permit $180.00 Garage Repair Facility Annual Operational Fire Permit, per permit $300.00

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Fire
Hazardous Material Facility Annual Operational Fire Permit, per permit $300.00 High Piled Storage Annual Operational Fire Permit
0-1,500 square feet - per permit $180.00
1,501-3,000 square feet - per permit $310.00
Each additional 1,500 square feet over 3,000 square feet $90.00 Liquid/Gas Fueled Equipment Annual Operational Fire Permit, per permit $180.00 Liquified Petroleum Gas Storage Annual Operational Fire Permit, per permit $180.00 Lumber Product Annual Operational Fire Permit, per permit $220.00 Magnesium Working or Storage Annual Operational Fire Permit, per permit $180.00 Mall Kiosk, Concession, or Vehicle Display Annual Fire Permit, per permit $90.00 Mall Cart Annual Operational Fire Permit, per permit $90.00 Motor Vehicle Fuel Dispensing Station Annual Operational Fire Permit, per permit $300.00 Organic Coating Annual Fire Permit, per permit $180.00
Industrial Oven Annual Fire Permit, per permit $180.00
Place of Assembly or 50 or More Occupants Annual Operational Fire Permit, per permit $300.00 Radioactive Material Annual Operational Fire Permit, per permit $180.00 Commercial Refrigeration Equipment Annual Operational Fire Permit, per permit 1-4 - per permit $180.00
5-10 - per permit $310.00
11+ - per permit $400.00
Spraying or Dipping Facility Annual Operational Fire Permit, per permit $180.00 Tire Storage Annual Fire Permit, per permit $180.00
Waste Material Handling Plant Annual Operational Fire Permit, per permit $180.00 Welding and Cutting Operation Annual Operational Fire Permit, per permit $180.00

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Fire
Emergency Medical Transport Service
Basic Life Support Resident $2,324.00
Basic Life Support Non-Resident $2,471.00
Advanced Life Support Resident $3,358.00
Advanced Life Support Non-Resident $3,552.00
Disposable Medica Supplies $43.00
EKG $18.00
Oxygen and Supplies $134.00
Night Response $45.00
Documentation EPCR Fee $28.00
Mileage Rate $32.00
Dispatch Fee $79.00
Neo-Natal Transport $325.00
Registered Nurse or Respiratory Therapists specialty care transport with equipment and personnel for up to 3 hours of transport
$3,959.00
Registered Nurse or Respiratory Therapists specialty care transport with equipment and personnel for up to 3 hours of transport
$4,443.00
Per hour after first 3 hours $236.00
Ambulance Subscription - per year $69.00
Technology $35.00
EMS Assessment/Treatment No-Transport, per incident $289.00 EMS Medical Facility Response, per incident $289.00
Fire False Alarm Response
First Response - Registered $150.00
First Response - Non-Registered $250.00
Second Response - Registered $200.00
Second Response - Non-Registered $300.00
Third Response - Registered $300.00
Third Response - Non-Registered $400.00
Fourth Response - Registered $400.00
Fourth Response - Non-Registered $500.00
Fifth Response - Registered $500.00
Fifth Response - Non-Registered $600.00
Sixth and Subsequent Responses - Registered $600.00
Sixth and Subsequent Responses - Non-Registered $700.00 Fees are waived for schools
Fire & Police Alarm Registration/Renewal
New - per permit $55.00
Renewal - per permit $30.00
Late Charge - per 3 months late $25.00
DUI Accident Fire Response
Fully allocated hourly rates for all responding personnel up to a State-set maximum of $12,000

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Fire
Hazardous Material Spill Response, Includes 3 hours on scene Level 1 Basic - per hour $999.00
Level 2 Intermediate - per hour $3,397.00
Level 3 Advanced - per hour $7,953.00
Each additional hour $381.00
Fire Incident Response
Motor Vehicle Accidents - per hour $945.00
Extrication - per hour $1,757.00
Creating Landing Zone - per hour $537.00
HAZMAT, Includes 3 hours of on-scene time
Level 1 $1,250.00
Level 2 $3,397.00
Level 3 $7,953.00
Fee per Each additional hour per HAZMAT team. $425.00
Fires, Special Rescue or Response, Illegal Fires - Charged per units assigned per type of resource Fire Standby
Fully allocated hourly rates for all personnel involved.

Additional fire equipment billed at current FEMA scheduled equipment rates.

Fire Investigation, per hour $308.00
Fire Report Copy
The is fee is limited by the Public Records Act:

Black and White - per copy $0.30
Color - per copy $0.60
Or the full cost to the extent allowed by the Public Records Act Record Creation -Fully allocated hourly rates for all personnel

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Code Enforcement
Code Enforcement Inspection (per inspection) $75.00
Inspection Warrant (per warrant plus Attorney costs) $1,675.00 Abatement Warrant (per warrant plus Attorney costs) $1,675.00 Code Enforcement Lien Set-Up (per lien) $495.00
Code Enforcement Lien Release (per lien) $420.00
After Hours Code Enforce Call-Out
Fully allocated hourly rates for all personnel involved with a four hour minimum Weed Abatement
Actual cost of abatement plus percent of administrative fee 130.00% Muncipal Code Enforcement
First Citation - $100 $100.00
Second Citation (within one year) - $200 $200.00
Third Citation (within one year) - $500 $500.00
Late Payment Penalty - additional percent 10.00%
Plus additional citations for other items.

Building Code Enforcement
First Citation $130.00
Second Citation (within one year) $700.00
Third Citation (within one year) $1,300.00
Each Additional Commercial Citation (within two years) $2,500.00 Late Payment Penalty - additional 30% 30.00%

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Community Services
Passport Services
Passport Application (fee is set by the Federal government) $35.00 Passport Photos (set of 2) - per set $15.00
Passport - Copies $1.00
Overnight Delivery - Actual cost
Excursions
Based on actual cost. Range from $25-250.

Classes and workshops
Based on actual cost. Range from $10-375.

Adult Softball League Fee $400.00
Annual Day Care Fee $50.00
Fee - Team
Normal Team $212.50
Adult Basketball League Fee $375.00
Pickleball Mixed Double's Tournament Fee $50.00
Adult Soccer League $850.00
Food / Drink
Candy - Small $1.00
Candy-large $2.00
Chips $1.00
Gatorade / Soda $2.00
Water - Bottled $1.00
Miscellaneous
Drop-In
Batting Cages $1.00
Open Play Basketball $2.00
Senior Center - Nutrition Program Under 60 $5.00
Temp / Fees
Discover Ad-Business Card Size $300.00
Discover Ad-Full Page $2,400.00
Discover Ad-Half Page $500.00
Discover Ad-Quarter page $600.00
Discover Full Page Ad $1,000.00
Discover Half Page Ad $500.00
Discover Quarter Page Ad $250.00
Palm View - Holiday Discount -$1.00
Palm View - Late Fee $1.00
Palm View - Late Payment $25.00
Palmview - T-shirt Fee $8.00
Senior Center - Nutrition Program US Food Ref $1,143.32 Senior Center - Senior Nutrition Donation $1.00
Senior Center Coffee Monthly VIP Member Card $10.00
Senior Center Daily Coffee Ticket $1.00

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Community Services
Temp / Fees
Vendors Foundation $1.00
Vine $1.00
Vine - Careship Discount -$30.00
Vine - Holiday Discount -$1.00
Vine - Late Payment $25.00
Vine - Pomona Credit $1.00
Vine - Sibling Discount -$5.00
Vine - T-shirt fee $10.00
Rentals
Facility Rentals
Cameron - 1 Staff $18.50
Cameron - 2 staff $37.00
Cameron - Church Hourly Fee $82.82
Cameron - East Gym Full Court Fee/Hr $70.00
Cameron - Game Room $65.00
Cameron - Half Court Fee/Hr $35.00
Cameron - Kitchen Fee $50.00
Cameron - MPR - Half Room Hourly $100.00
Cameron - Table Fee $2.00
Cameron - West Gym Full Court Fee/hour $65.00
City Hall - Resident Room Rates $32.50
City Hall - Courtyard Resident $25.00
City Hall - Non Resident Room Rates $37.50
City hall Equipment Fee - Non Residents $80.00
City Hall Equipment Fee - Residents $75.00
Coordinator Event OT $48.54
Credit Check $1.00
Equestrian - Show $300.00
Fences $100.00
Galster - Camping Fee $30.00
Moon Bounce Permit Fee $25.00
Park Rentals $1.00
Park Special Use Filing Fee $115.00
Picnic Pavilion - Large/Event $200.00
Picnic Pavilion - Small/Event $150.00
Polling $6.50
SC - Main Room Rental/6 HR Flat Rate $2,000.00

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Community Services
Facility Rentals
SC Main Room Rental/8 HR Flat Rate $2,500.00
Senior Center - Bouncer Permit Fee $20.00
Senior Center - Chair Rental $1.00
Senior Center - Classroom Rental/HR $75.00
Senior Center - Liability Insurance Alcohol $100.00
Senior Center - Main Room Rental/HR $300.00
Senior Center - Patio Rental/HR $50.00
Senior Center - Police Security rate $130.00
Senior Center - Rental Application Fee $72.00
Senior Center - Rental Cleaning Fee $250.00
Senior Center - Staff Rental Fee/HR $37.00
Senior Center - Table Rental $2.00
Senior Center Alcochol Permit (Weddings) $60.00
Senior Center- Liability Insurance No Alcohol $119.00
Senior Center North Wing Hall/HR $200.00
Senior Center North Wing/ 10 HR Flat Rate $1,350.00
Senior Center North wing/ 8 HR Flat Rate $1,200.00
Senior Center North Wing/4 HR Flat Rate $720.00
Senior Center North Wing/6 HR Flat Rate $1,000.00
Shadow Oak Alcohol 1 (Weddings) $60.00
Shadow Oak CC Chair Rental fee / chair $1.00
Shadow Oak CC Cleaning Fee $250.00
Shadow Oak CC Full Room Rental Fee / hr $250.00
Shadow Oak CC Table Rental fee / table $2.00
Shadow Oak Classroom Fee $27.00
Shadow Oak Liability Insurance $120.00
Shadow Oak Staff Free $16 per hour $1.00
Sportsplex Ball Fields $48.54
Sportsplex Soccer Field $65.00
Staff - Equestrian $15.00
Staff Sportsplex $20.00
Staff Time Special Events $14.00
Stage - Large $240.00
Stage - Small $120.00
Tennis $10.00
Vendor Fee $200.00
Vendor Fee $50.00
West Covina Sportsplex Staffing $28.00

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Community Services
Palmview Center Rental Rates
Refundable Police Security Deposit $305.00
Palmview Multipurpose Room - per hour $100.00
Palmview Kitchen Use-flat rate as an add on to the Multipurpose room only $50.00 Chairs - per chair $1.00
Tables - per table $2.00
Classroom Use - flat rate as an add on to the Multipurpose room only. $50.00 Staff Rate - per hour per staff $18.50
Palmview Cleaning fee $250.00
Palmview Insurance $120.00
Field Rentals
Ball Field - Maverick $25.00
Ball Field Rental/Hr $20.00
Ball Fields light/hr $25.00
Indoor Soccer Pavillion $65.00
Shadow Oak- Basketball $30.00
Sports plex Game Fee $45 $43.69
Sportsplex league $15.60
West Covina Sportsplex Soccer Pavilion $50.00
Parties
Senior Center - Misc Rental $1.00
Shadow Oak Alcohol 2 (Non-Weddings) $215.00
Room Rentals
Cameron - Chair Fee $1.00
Parks - Misc. Fees $1.00
Shadow Oak CC Staff Fee / hr $37.00
Special Events
Spring Fling $30.00
Tickets
General Admission $1.67
65+ General Admission Sportsplex $1.00
Ages 4-12 General Admission Sportsplex $1.00
Non Residents Ages 13+ General Admission $5.00
Residents Ages 13+ General Admission $3.00
Under 3 General Admission $0.00
Uniformed Youth Players General Admission $0.00
Special Event Tickets
Fees based on estimated event cost.

Tournament Staff Fee $20.00

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Community Services
Vendors $67.20
Special Events $67.20
Centennial Spring Festival Food Vendor Fee $200.00
Easter Eggstravaganza Vendor $50.00
Let It Snow $50.00
Special Event Food Vendor $200.00
Special Event Generator Hook-Up $20.00
Summer Concert Series Food Vendor $100.00
Summer Concert Series Non Profit Food Vendor $50.00
Touch-A-Truck $50.00
Sports Council Non-Compliance Penalties
Calendar of Required Documentation & Penalties for Non-Compliance, Sport Item Due Date Penalty Baseball/Softball Facility Use Application 11/30 $100.00 Board of Directors Roster 11/30 $75.00
Master Calendar of Events 11/30 $25.00
Proof of Nonprofit Status 11/30 $100.00
League Deposit 11/30 $250.00
League By-Laws 1/30 $25.00
Liability Insurance 1/30 $250.00
League Schedules of Play 3/1 $100.00
League Rosters 3/15 $100.00
AB2404 Information Sheet 3/15 $250.00
Football Facility Use Application 5/31 $100.00
Board of Directors Roster 5/31 $75.00
Master Calendar of Events 5/31 $25.00
Proof of Nonprofit Status 5/31 $100.00
League Deposit 5/31 $250.00
League By-Laws 5/31 $25.00
Liability Insurance 8/01 $250.00
League Schedules of Play 9/1 $100.00
League Rosters 9/15 $100.00
AB2404 Information Sheet 9/15 $250.00
Soccer Proof of Nonprofit Status 1/30 $100.00
League By-Laws 1/30 $25.00
Liability Insurance 1/30 $250.00
League Deposit 1/30 $250.00
Facility Use Application 7/01 $100.00
Board of Directors Roster 8/30 $75.00
Master Calendar of Events 8/30 $25.00
League Schedules of Play 9/30 $100.00
League Rosters 9/30 $100.00
AB2404 Information Sheet 9/30 $250.00

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Community Services
Sports Council Non-Compliance Penalties
Calendar of Required Documentation & Penalties for Non-Compliance, Sport Item Due Date Penalty Basketball Facility Use Application 11/30 $100.00
Board of Directors Roster 11/30 $75.00
Master Calendar of Events 11/30 $25.00
Proof of Nonprofit Status 11/30 $100.00
League Deposit 11/30 $250.00
League By-Laws 11/30 $25.00
Liability Insurance 12/30 $250.00
League Schedules of Play 12/30 $100.00
League Rosters 12/30 $100.00
AB2404 Information Sheet 12/30 $250.00
• Each league is required to maintain a deposit balance for use of City athletic facilities. $500.00 • Damage to city property - minimum $500.00
Plus additional fees based on the value of damage.
• Brokering a reserved field to another user $500.00
• Unauthorized use of athletic lighting $500.00
• Submitting falsified documents $500.00

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Administration
Business License Processing
NSF Check Processing (per check) $38.00
Credit Card Processing
Onsite credit card processing fee. 2.60%
Offsite is charged as a percent of the amount charged or actual cost of third party credit card processing fees.

Document Reproduction
Black and White - Per copy $0.30
Color - Per copy $0.60
FPPC Copies - Per copy $0.10
Electronic File Reproduction (per device) $5.00
Document Certification (per document) $40.00
Records Research/Compilation
Charge the fully allocated hourly rates for all personnel involved to the extent allowed by the Public Records Act.

Subpoena For Documents (per subpoena) Fee is set by the Courts. $15.00 Subpoena For Witnesses (per person) Fee is set by the Courts. $275.00 Notary Public Services (per signature) Fees are set by the State. $15.00 Life Verification (per verification) $20.00

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Business License Fees
Amusement Shows $15.87
Bankruptcy, Liquidation & Like Sales
Schedule A $84.64
Schedule B $169.95
Schedule C $228.47
Billiard Parlors
Base Fee $113.08
Additional Fee $16.20
Bowling Alleys
Base Fee $113.08
Additional Fee $16.20
Carnivals And Circuses
Base Fee - First Day $570.03
Additional Fee $284.02
Coin Operated Washer & Dryers (Ins & Maint By Prop Owner) Base Fee $2.21
Coin Operated Washer & Dryers (Not Ins & Maint By Prop Owner) (Based on Gross Receipts) Base Fee - First $2,000.00 In Gross Receipts $50.92
Additional Fee - Per Each $1,000 Or Fraction Thereafter $4.00 Food Vendors
Base Fee $113.08
Laundry, Drycleaning Routes
Base Fee $113.08
Route Sales Or Rental
Base Fee $113.08
Gardeners
Base Fee $68.77
Gyms And Figure Salons
Base Fee $203.01
House Movers
Schedule A $84.64
Schedule B $341.22
Junk Dealers
Schedule A $33.73
Schedule B $570.03
Laundromats
Base Fee $90.60
Additional Fee (Over 30) $2.21
Mail Order, Telephone Service
Base Fee $113.08

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Business License Fees
Manufacturers
Base Fee (Owner/Manager) $113.08
Additional Fee $23.14
Microwave Pay Television Systems
Base Fee - 1/2 Of 1% N/A
Minimum Of $100.00
Non-Profit Organizations (Exempt) - Calendar Year $0.00 Non-Profit Organizations (Exempt) - Fiscal Year $0.00
Peddlers and Solicitors
Schedule A $33.73
Schedule B $341.22
Schedule C $455.96
Professionals
Schedule A $113.08
Additional Fee $23.14
If Incorporated $113.08
Schedule B $9.59
Professional Service
Base Fee (1Working Owner/Manager) $113.08
Additional Fee $23.14
Public, Cabaret Dance Permit
Schedule A $570.03
Schedule B $84.64
Residential Rental, Apartment, Hotels
Base Fee - First Two Units $113.08
Additional Fee - Over 2 Units $23.14
Retail Delivery Trucks
Schedule A $68.77
Schedule B $568.70
Retail
Schedule A - Base Fee (1 Working Owner/Manager) $113.08 Additional Fee $23.14
Schedule B $9.59
Service Vehicle
Schedule A $68.77
Schedule B $1,138.73
Shoe Shine Stands
Base Fee $23.14
Skating & Roller Rink
Base Fee $228.47
Small Collection Facilities - Rev. Vending
Base Fee $20.50

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Business License Fees
Theaters and Movies
Base Fee - First 500 Seats $0.34
Additional Fee - Over 500 Seats $0.13
Vehicle For Hire
Schedule A $68.77
Schedule B $568.70
Video Games
Schedule A** - Base Fee First $50,000 Gr. Receipt $998.21 Additional Fee - 1% Of Gross Receipts Over $50,000 N/A
Schedule B $50.59
Wholesale Delivery Trucks
Schedule A $56.21
Schedule B $455.96
Contractors
With Permit $23.14
Without Permit $136.22
Vending Machines (Based on Gross Receipts)
Cigarette Vending Machine
Base Fee - First $1,000.00 Gross Receipt $31.41
Additional Fee: .001 Of Gross Receipts Over $1,000.00 N/A Photo Vending Machine
Base Fee - First $1,000.00 Gross Receipt $23.48
Additional Fee: .001 Of Gross Receipts Over $1,000.00 N/A Stamp Vending Machine
Base Fee - First $500.00 Gross Receipt $5.62
Additional Fee: .001 Of Gross Receipts Over $500.00 N/A Bulk Vending Machine (Non Electric)
Base Fee - First $100.00 Gross Receipt $1.65
Additional Fee: .001 Of Gross Receipts Over $100.00 N/A Other Coin-Operated Vending Machines

1. Required 10 Cents Or Less To Operate
Base Fee - First $500.00 Gross Receipt $9.59
Additional Fee: .001 Of Gross Receipts Over $500.00 N/A

2. Required More Than 10 Cents To Operate
Base Fee - First $1,000.00 Gross Receipt $20.50
Additional Fee: .001 Of Gross Receipts Over $1,000.00 N/A Vending Machine Alternative
Base Fee - First $2,000.00 Gross Receipt $195.08
Additional Fee: .001 Of Gross Receipts Over $2,000.00 N/A

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Business License Fees
Vending Machines Incidental To Businesses
A. Game And Amusement Machine

1. Requiring Less Than $0.10 To Operate $23.14

2. Requiring More Than $0.10 To Operate $44.97
B. Any Other Coin Operated Machine

1. $0.10 Or Less To Operate $9.59

2. $0.11 But Less Than $0.25 To Operate $23.14

3. $0.25 Or More To Operate $33.73
Office And Commercial Rental**
Base Fee - First $5,000.00 Gross Receipt $99.19
Additional Fee - $10.00 Per Each $1,000 Or Fraction Thereafter N/A Processing Fee - Actual cost paid directly to vendor.

Transfer Fee $8.93

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Development Impact Fees
Nonresidential Development and Residential Development without a Subdivision (No Park Dedication Fees Required per WCMC Section 20-40) Single Family Detached
Police $829.00
Fire $1,011.00
Parks $2,491.00
City Administrative $146.00
Public Works Capital Facilities $73.00
Total Single Familt Detached $4,550.00
Single Family Attached/Multi-Family
Police $592.00
Fire $721.00
Parks $1,778.00
City Administrative $104.00
Public Works Capital Facilities $52.00
Total Single Family Attached/Multi-Family $3,247.00
Workspace (Per Sq. Ft.)
Police $0.32
Fire $0.38
Parks $0.95
City Administrative $0.06
Public Works Capital Facilities $0.02
Total Workspace (Per Sq. Ft.) $1.73
Residential Development with a Subdivision
(Park Dedication Fees Required per WCMC Section 20-40)
Single Family Detached
Police $829.00
Fire $1,011.00
City Administrative $146.00
Public Works Capital Facilities $73.00
Total Single Familt Detached $2,059.00
Single Family Attached/Multi-Family
Police $592.00
Fire $721.00
City Administrative $103.00
Public Works Capital Facilities $52.00
Total Single Family Attached/Multi-Family $1,468.00

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Building Plan Check/Inspection
Building Permit Fees

TOTAL VALUATION
Minium standard plan check fee $130.21
More than $700 to and including $25,000 $130.21
plus for each additional $1,000 or fraction thereof in excess of $1,000 $33.61 $25,001 to and including $50,000 $937.16
plus for each additional $1000 or fraction thereof in excess of $25,000 $25.83 $50,001 to and including $100,000 $1,591.58
plus for each additional $1000 or fraction thereof in excess of $50,000 $19.46 More than $100,000 $2,562.70
plus for each additional $1000 or fraction thereof $13.27 Minimum Standard Plan Check Fee $162.77
Plan Check Fee is equal to percentage of the building permit fee 85.00% Permit Issuance Fee $55.03
ENERGY FEES: Energy Building Permit fee is equal to 110 % of the standard building permit fee.

The permit fee specified in the table above shall be increased by 10% for all construction work required to comply with the rules and regulations adopted by the Energy Resources Conservation and Development Commission of the State of California. The increase in fee is included in the building permit fee for determining the plan check fee.

DISABLE ACCESS: Disable Access Building Permit fee is equal to 105% of the standard building permit fee. The permit fee specified in the table above shall be increased by 5% for all construction work required to comply with Title 24, California Code of regulations, Section 101 et seq. the State's disabled access and adaptability requirements. The increase in fee shall be included in the building permit fee for the purpose of determining the plan checking fee.

DISABLE ACCESS & ENERGY: Energy and Disable Access Building Permit fee is equal to 115% of the standard building permit fee.

STRONG MOTION: Strong Motion Instrumental Program fee is charged at time of building permit issuance depending scope
SMIP CAT 1 (1 TO 3 Story Residential) - Valuation x 0.00013 SMIP CAT 2 (Over 3 story Residential and all Commercial - Valuation x 0.00028 BSASRF (BUILDING STANDARDS ADMINISTRATION SPECIAL REVOLVING FUND) (AKA SB 1473) Strong Motion Instrumental Program fee is charged at time of building permit issuance depending scope. $1-25000 or fraction thereof $1.00
$25,000.01-50,000 or fraction thereof $2.00
$50,000.01-75,000 or fraction thereof $3.00
$75,000.01-100,000 or fraction thereof $4.00
Every $25,000.01 or fraction thereof above $100,000 add $1.00 Building Permit Fees Exceptions:

1. A combined swimming pool permit may be issued for a new swimming pool, spa or hot tub which will include all building, electrical, plumbing, heating, and excavation work. The total permit fee for the combined swimming pool permit shall be two times the building permit fee.

2. A combined building permit for one-family or two-family dwelling and attached garages(s) shall be 1.6 times the building permit fee. (Section 106.5.6 & Section 107.1)

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Building Plan Check/Inspection

OTHER WORK DESCRIPTION
Permit Issuance Fee - to be paid in addition to the fees set forth below $55.02 For site inspection not otherwise covered herein by a fee and which is regulated by the Building Code.
$837.72
For inspection of any use, occupancy or change in use or occupancy Group R or U Occupancy $434.87
Occupancy groups other than R and U
Affected floor area of up to 5,000 square feet $1,071.61 Affected floor area of 5,001 to 10,000 square feet $1,289.58 Affected floor area of 10,001 to 100,000 square feet $2,144.10 Affected floor area of above 100,001 square feet $3,249.68 For inspection of the repair or rehabilitation of a building or structure declared substandard by notice, the fee shall be based on the valuation
For inspection of the demolition (including sewage system termination) of a building or structure $325.00 For inspection of reinspection of Group A, Division 4, structures each $434.87 For inspection of structures or devices regulated by Chapter 66, the first inspection of the first structure or device
$325.00
and, for each additional structure or device. $52.19
For application and investigation for relocation building permits as required by Chapter 68:

Floor Area: Up to 2,500 square feet $865.85
Floor Area: Over 2,500 square feet $1,732.06
For investigation and/or permit for trailer coaches required by Chapter 69 $322.00 For inspection outside of normal business hours, per hour $195.14 For inspection for which no fee is specifically indicated, per hour $195.14 For inspection of barriers for swimming pools, spas and hot tubs $183.11 For search of office records and a single copy of a permit $5.84 For each hour expended responding to public records requests which do not reasonably describe identifiable records
$68.29
For Approval in Concept review pursuant to the 1976 Coastal Act (section 30,000 et seq. Public Resources Code)
$258.84
For geotechnical site review and processing geology or engineering reports submitted pursuant to Sections 110, 111, 113, 1804 and Appendix Section 3309:

Geotechnical review of building plans and geotechnical reports Geotechnical site review (to determine if geotechnical reports are required) $820.21 Geotechnical report, site, and plans review (review of initial and two addenda reports) The fee shall be 0.42% of the valuation of the proposed structure reports) The fee shall be 0.42% of the valuation of the proposed structure
However, the minimum fee shall be $2,023.80
and the maximum fee shall be $13,047.21
Review of Geotechnical addenda beyond third review (per hour) $335.97

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Building Plan Check/Inspection
Geotechnical site inspections and geotechnical report review PRIOR to building permit application Geotechnical site review (to determine if geotechnical reports are required) $820.21 Geotechnical report and plan review prior to building permit application (per review) $1,624.84 Geotechnical review of grading plans:
1 - 1,000 cubic yards $1,339.47
1,001 - 10,000 cubic yards $1,790.62
10,001 - 100,000 cubic yards $2,440.45
100,001 - 500,000 cubic yards $3,208.28
5001,001 cubic yards and above the fee shall be $3,208.28 plus/100,000 cubic yards of additional grading $200.45
Geotechnical report and grading plan review (review of initial & two addenda reports):
1 - 1,000 cubic yards $2,807.20
1,001 - 10,000 cubic yards $4,209.48
10,001 - 100,000 cubic yards $5,110.36
100,001 - 500,000 cubic yards $7,014.21
5001,001 cubic yards and above the fee shall be $7,014.21 plus/100,000 cubic yards of additional grading $301.12
Review of Geotechnical addenda beyond third review (per hour) $335.97 Reproduction of microfilmed plans $61.75
plus additional fee for each sheet to be reproduced $5.84 Assignment of house numbers $107.39
For additional review required by changes, addition, or revisions of approved or resubmitted plans or reports, per hour
$217.79
For additional review required beyond the initial and second check of plans or reports, per hour $217.79 For the issuance of a Certificate of Occupancy $201.16
For the issuance of a Temporary Certificate of Occupancy $302.18 For each extension of a Temporary Certificate of Occupancy $201.16 For processing of 45-day notice pursuant to Section 103.4 $878.41 For processing and recording a Notice of Violation pursuant to Section 103.4 $697.95 For processing and recording a Rescission of Notice of Violation pursuant to Section 103.4 $600.47 For investigation of alternate materials and methods of construction. For the initial filing fee $435.58 For each hour or fraction thereof, in excess of two $217.79 Preliminary plan review for conceptual approval, code application/interpretation prior to submittal of permit application (two staff-hour minimum) (Exception: no fee for 15 minutes or less)
$435.58
Additional fee beyond minimum, per hour or fraction thereof $217.79 Review of drawings and date which are sufficient to determine nature and scope of work in lieu of submittal of plans and specifications (including pedestrian protection, underground tanks, etc.) $162.77

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Building Plan Check/Inspection
Minimum plan check fee for plans to be "standardized" $299.35 Investigation fee for work done without a required permit shall be equal to the permit fee, but not less than
$669.65
Exception: One or two family dwellings, when work is performed by owner-builder $334.73 Noncompliance fee, when person fails to comply with written order:

Group R-3 occupancy $201.16
All other occupancies $402.67
Request for hearing before Building Board of Appeals $855.06 Exception:

Regarding the unsafe conditions of building or structure per Sec. 102.4.1 Regarding the initial determination as a welded steel moment frame building in a high earthquake damaged area
Regarding the initial determination as a pre- April 13, 1975 Concrete Tilt-up Building Regarding initial determination as an unreinforced masonry building (URM)/potentially earthquake hazardous building
Fee exemption - Affordable Housing. Any nonprofit organization shall be exempt from any plan check, permit and inspection fees if it obtains approval from the Community Development Director that such dwelling units qualify as housing for lower income or very-low income households.

Owner-Occupied Single Family Dwelling Units
Reroofing building permits up to 2,500 square feet or 25 Roofing Squares - fee waived except issuance fee New attached or detached patios up to 300 square feet - fee waived except issuance fee PLAN CHECK & BUILDING PERMIT FEES Cont'd
RECONVERT INSPECTIONS (investigation fee - work without permit) (each) $130.82

PLANNING DEPT PLAN REVIEWS SURCHARGE
% of the building valuation, $45 minimum 0.24%

GENERAL PLAN & ZONING CODE UPDATE SURCHARGE
% of the building permit fee 17.70%

TECHNOLOGY FEE
% of the building permit fee 5.00%

SMALL RESIDENTIAL ROOFTOP SOLAR PHOTOVOLTAIC SYSTEMS
See down below Formula in compliance with State maximum allowable fees WORK WITHOUT PERMIT - Double the permit fee

PERMIT DOCUMENTATION RETENTION FEE

0.50% of the Building, Mechanical, Plumbing, or Electrical Permit Fee, but no less than $10.72

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Building Plan Check/Inspection

SOLAR FEES
SOLAR FEES WILL REMAIN THE SAME UNTIL 2025
Residential
15 kW or less
Permit issuance $55.03
Plan Check $44.97
Permit $350.00
Total $450.00
More than 15 KW
Plan Check $400.00
Permit $150.00
Total $550.00
Commercial
50 kw or less
Plan Check $700.00
Permit $300.00
Total $1,000.00
50kw -250 kw
Plan Check $700.00
Permit $300.00
Total $1,000.00
More than 250 kw
Plan Check $2,100.00
Permit $300.00
Total $2,400.00

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Building Plan Check/Inspection

ELECTRICAL PERMIT FEES

ELECTRICAL WORK DESCRIPTION
For the issuance of each permit $55.02

SYSTEM FEE SCHEDULE
Note: The following do not include permit issuing fee.

New Residential Buildings
The following fees shall include all wiring and electrical equipment in or on each building, or other electrical equipment on the same premises constructed at the same time.

For new multifamily residential buildings (apartments and condominiums) having three (3) or more living units not including garages, carports, and other noncommercial automobile storage areas constructed at the same time, per square foot.
$0.19
For garages, carports, and other accessory buildings used in conjunction with multi-family residential buildings use BRANCH CIRCUIT FEE OR UNIT FEE SCHEDULE.

For new single and two-family residential buildings not including garages, carports and other minor accessory buildings constructed at the same time, per square foot. $0.35
For garages, carports, and other minor accessory buildings constructed at the same time as the single or two-family residential buildings a fee will not be required. For other types of residential occupancies and alterations, additions and modifications to existing residential buildings, use BRANCH CIRCUIT FEE OR UNIT FEE SCHEDULE.

Private Swimming Pools
For new private, residential, inground swimming pools for single, or multifamily occupancies, including a complete system of necessary branch circuit wiring, bonding, grounding, underwater lighting, water pumping and other similar electrical equipment directly related to the operation of a swimming pool, each
$161.18
For other types of swimming pools, therapeutic whirlpools, spas, hot tubs and alterations to existing swimming pools, each
$108.46
Carnivals and Circuses
Carnivals, circuses or other traveling shows or exhibitions utilizing transportable-type rides, booths, displays and attractions.

For electric generators and electrically driven rides each $32.38 For mechanically driven rides and walk-through attractions or displays having electric lighting, each
$32.38
For a system of area and booth lighting, each $32.38
For permanently installed rides, booth, displays, and attractions, use UNIT FEE SCHEDULE Temporary Power Service
For a temporary service power pole or pedestal, including all pole or pedestal mounted receptacle outlets and appurtenances, each
$86.69
For a temporary distribution system and temporary lighting and receptacle outlets for construction sites, decorative lighting, Christmas tree sales lots, firework stands, sales booths, additional pole, etc., each
$42.46

BRANCH CIRCUIT AND UNIT FEE SCHEDULES
Note: 1. The following do not include permit issuing fees;

2. Where appropriate either fee schedule may be used.

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Building Plan Check/Inspection
BRANCH CIRCUIT FEES (Alternate to Unit Fees)
Branch circuit fees apply to new branch circuit wiring and the lighting fixtures, switches and receptacles which are supplied by these branch circuits, including their outlets.

For 15 or 20 ampere 120 volt lighting or general use receptacles:
1 to 10 branch circuits inclusive, each $34.51
11 to 40 branch circuits inclusive, each $28.66
41 or more branch circuits, each $25.66
For 15 or 20 ampere 208 volt to 277 volt lighting, each $54.32 Exception: An individual multiwire circuit supplying one appliance may be counted as one circuit.

UNIT FEES (Alternate to Branch Circuit Fees)
Receptacle, Switch, Lighting, or other
For receptacle, switch, lighting, or other outlets at which current is used or controlled except services, feeders and meters:

First 20, each $4.24
Additional outlets, each $3.01
Note: For multi-outlet assemblies, each five feet or fraction thereof may be considered as one outlet.

Lighting Fixtures
For lighting fixtures, sockets, or other lamp holding devices:

First 20, each $4.24
Additional fixtures, each $3.01
For pole or platform mounted lighting fixtures, each $4.95 For theatrical-type lighting fixtures or assemblies, each $4.95 Residential Appliances of Three Horsepower or Less
For fixed residential appliances or receptacle outlets for same, including wall-mounted electric ovens, counter-mounted cooking tops, electric ranges, self-contained room, console, or throughwall air conditioners, space heaters, food waste grinders, dishwashers, washing machines, water heaters, clothes dryers, or other motor-operated appliances, not exceeding three (3) horsepower (HP) in rating, each
$21.23
Note: For other types of air conditioners and other motor-driven appliances having larger electrical ratings, see Power Apparatus.

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Building Plan Check/Inspection
Other Appliances of Three Horsepower or Less
For any appliance installed in a non-residential occupancy and not exceeding three (3) horsepower (HP), Kilowatt (KW), or kilovolt-ampere (KVA) in rating, including medical and dental devices, food, beverage, and ice cream cabinets, illuminated showcases, drinking fountains, vending machines, laundry machines, or other similar types of equipment, each $30.78
Note:

1. As used in the above sentence, "non-residential occupancy" includes but is not limited to hotels and motels but excludes apartments and single-family dwellings.

2. For other types of air conditioners and other motor-driven appliances having larger electrical ratings, see Power Apparatus.

Power Apparatus
For motors, generators, transformers, rectifiers, synchronous converters, capacitors, industrial heating, air conditioners and heat pumps, cooking or baking equipment, and other apparatus, with a rating in horsepower (HP) kilowatts (KW), kilovolt amperes (KVA), or kilovolt-amperes-reactive (KVAR) as follows:

Rating over 3 and not over 10, each $39.81
Rating over 10 and not over 50, each $91.65
Rating over 50 and not over 100, each $171.44
Rating over 100, each $283.25
Note:

1. For equipment or appliances having more than one motor, transformer, heater, etc., the sum of the combined ratings may be used.

2. These fees include all switches, circuit breakers, contactors, thermostats, relays and other directly related control equipment.

Busways
For cable trays, trolley and plug-in type busways each 100 feet or fraction thereof $52.01 Note: An additional fee will be required for lighting fixtures, motors and other appliances that are connected to trolley and plug-in type busways. No fee is required for portable tools.

Signs, Outline Lighting, and Marquees
For signs, outline lighting systems, or marquees supplied from one branch circuit, each $77.32 For add branch circuits within the same sign, outline lighting system, or marquee, each $25.66 Services, Switchboards, Switchboard Sections, Motor Control Centers and Panelboards For services, switchboards, switchboard sections, motor control centers and panelboards of 600 volts or less and not over 399 amperes in rating, each
$77.32
For services, switchboards, switchboard sections, motor control centers and panelboards of 600 volts or less, and over 399 amperes to 1,000 amperes in rating, each $151.62
For services, switchboards, switchboard sections, motor control centers and panelboards over 600 volts, or over 1,000 amperes in rating, each
$322.88
Miscellaneous Apparatus, Conduits and Conductors
For electrical apparatus, conduits and conductors for which a permit is required but for which no fee in herein set forth
$130.04
Note: This fee is not applicable when a fee is paid for one or more services, outlets, fixtures, appliances, power apparatus, busways, signs or other equipment.

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Building Plan Check/Inspection

OTHER ELECTRICAL INSPECTIONS AND FEES
For each extra inspection resulting from defective workmanship or materials, each $65.81 For inspection of electrical equipment for which not fee is herein set forth and for emergency inspections for the time consumed
$109.16
Or for each hour, or fraction thereof $217.79
For any single hazardous location area larger than 2,000 sq. ft. or an aggregate area consisting of smaller hazardous location areas totaling over 2,000 sq. ft., a surcharge in addition to any other applicable fees, each
$435.05
For investigation of alternate materials and methods of Construction For the Initial filing fee $435.58
For each hour or fraction thereof, in excess of two $217.79 For investigation and review of test reports from local testing laboratories, or to comply with Section 83-3.

For one (1) to ten (10) items $502.81
For eleven (11) to twenty (20) items $1,004.73
For twenty-one (21) to fifty (50) items $1,507.37
For more than fifty (50) items $1,675.09
For high voltage switch gears, transformers or substations, each $1,004.73 Investigation fee for work without a permit shall be equal to the permit fee, but not less than $669.65 Exception: One and two family structure, wired by owner-builder $334.73 NOTE: These fees are charged in addition to the permit fee work done.

Noncompliance Fee:

For one and two family dwelling occupancies $201.17
For other occupancies $402.68

ELECTRICAL PLAN CHECKING
The plan check fee shall be equal to % of the required permit fee provided, $0.70 However, the minimum fee shall be: $217.79
The fee for each tenant improvement plan check (installations requiring review to verify compliance with the State's Electrical Energy Conservation requirements (Title 24), when a building plan check is not required for that work, the fee shall be as follows:
$27.07
Per 1,000 sq. ft. or $109.16
A minimum plan check fee of $217.79
For additional review required by complexity of plans, or revisions of approved plans or reports, or for services beyond the first and second plan check, due to changes, errors, or ommissions, per hour $217.79

PERMIT DOCUMENTATION RETENTION FEE

0.50% of the Building, Mechanical, Plumbing, $10 minimum But no less than $10.72

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Building Plan Check/Inspection

MECHANICAL PERMIT FEES

MECHANICAL WORK DESCRIPTION
For issuing each permit $55.03
For the installation, alteration, or relocation of each refrigeration compressor or absorption unit, and for each fuel burning furnace, heater, boiler and vented decorative appliance including vents attached thereto:

Up to and including 100,000 BTU $53.96
More than 100,000 BTU and up to and including 500,000 BTU $104.03 More than 500,000 BTU $260.25
For each air inlet and air outlet served by any air-conditioning system $8.49 Or when the number of air inlets and outlets are unknown, for each 1,000 square feet or fraction thereof of conditioned area
$73.95
NOTE: An air-conditioned system includes heating and/or cooling.

For the installation, relocation or replacement of each appliance vent installed and not included in a appliance permit. VAV (variable air volume) Boxes
$25.66
For the installation or alteration of each air handling unit for air conditioning including ducts attached thereto:

Up to and including 2,000 CFM
Each unit up to 10 $25.66
Each unit over 10 $7.97
More than 2,000 CFM and up to and including
10,000 CFM, each $77.32
More than 10,000 CFM, each $130.22
NOTE:This fee shall not apply to an air handling unit which is a portion of a factory assembled airconditioning appliance for which a permit is required elsewhere in this Code.

For each evaporative cooler other than portable type $43.52 For ventilation fans which serve a single register:

Each fan up to 10 $31.85
Each fan over 10 $11.16
For each ventilation system which is not a portion of any air-conditioning system for which a permit is required elsewhere in this Code.
$67.41
For the installation of each commercial kitchen hood, spray booth or product conveying duct system, including the fans and ducts attached thereto
$130.21
For the installation of each fire damper $21.05
For the alteration of an existing duct system for which a permit is not required elsewhere in this Code.
$53.96
Investigation fee for work done without a required permit shall be equal to the permit fee, but not less than: $669.65
Exception: 1 or 2 family dwellings, when work is performed by owner-builder: $334.74 NOTE:These fees are charged in addition to the permit fee work done.

Noncompliance fee for R-3 occupancies: $201.16
Noncompliance fee for other occupancies: $402.67

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Building Plan Check/Inspection
Alternate material fee (Initial Filing Fee) $435.58
Per hour $217.79
NOTE:

1. For a refrigeration system rating; one horsepower, one ton or 12,000 BTU per hour shall mean the same quantity.

2. For steam boilers rated in boiler horsepower; one horsepower shall equal 50,000 BTU per hour.

MECHANICAL PLAN CHECK FEES
The plan check fee shall be equal to % of the required permit fee provided, 50% However, the minimum fee shall be: $217.79

1.Installations where the aggregate BTU input capacity for either comfort heating or comfort cooling is more than 500,000 BTU. Plans shall detail all the mechanical systems proposed, including comfort heating and comfort cooling systems, refrigeration systems and ventilation systems and hoods.

The plan check fee of the required mechanical permit fee shall be 50% EXCEPTION: Identical appliances of 100,000 BTU or less, installed in a single building; Up to and including 10, (shall be 50% of permit fee) 50% For each appliance over 10, (an additional 5% of its permit fee) 5% If any of the following systems is included in the work proposed, a surcharge shall be collected for each of these systems as follows:
(I)A commercial type I or II hood $334.73
(ii)Garage ventilation systems $334.73
(iii)Stairs pressurization systems $334.73
(iv)Product conveying systems $334.73
The minimum plan checking fee (including all surcharges) shall be $217.79

2.Installations of the following individual systems:
(I)A commercial type I or II hood $502.81
(ii)Garage ventilation systems $502.81
(iii)Stairs pressurization systems $502.81
(iv)Product conveying systems $502.81

3.Tenant improvement installations requiring review to verify compliance with the State's Energy Regulations, when a building permit is not required for that work, of conditioned space, the fee shall be per 1,000 sq. ft.
$53.96
With a minimum fee of $109.16
In addition to the aforementioned fees, the Chief Mechanical Inspector may require additional charges for plan check services beyond the initial and second check when such additional work is due to changes, omissions, or errors on the part of the plan check applicant. (Fees shall be charged per hour)
$217.79
The payment of said charges shall not exempt any person from compliance with other provisions of this Code.

PERMIT DOCUMENTATION RETENTION FEE

0.50% of the Building, Mechanical, Plumbing permit but no less than $10.72

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Building Plan Check/Inspection

PLUMBING PERMIT FEES

PLUMBING WORK DESCRIPTION
For issuing each permit $55.02
For each plumbing fixture or trap or set of fixtures on one trap (including drainage, vent, water piping and backflow prevention devices therefor), (hose bibbs are considered fixtures) $32.38
For each permanent-type dishwasher whether individually trapped or not $32.38 For future stacks or branches, each waste inlet $17.69
For each roof drain $32.38
For each drainage or sewer backwater valve $93.24
For each industrial waste pretreatment interceptor, including its trap and vent, excepting kitchentype grease interceptors functioning as fixture traps$32.38 For each swimming pool drainage trap and receptor, whether connected to a building drain or a building sewer (water supply for pool not included)
$32.38
For each gas piping system on any one meter or alteration, extension or retest of existing gas piping system:

Low pressure system: 5 outlets or less $32.38
For each additional outlet over five $8.32
Medium or high pressure system: Each system $133.58
Additional fee for each outlet $8.32
For each gas meter not under control and maintenance of the serving gas supplier $32.38 For each gas pressure regulator other than appliance regulators $32.38 For each water heater and/or vent $32.38
For repair or alteration of drainage and/or vent piping, each fixture $32.38 For each piece of water-treating equipment $32.38
For each water pressure regulator $32.38
For potable water not covered elsewhere in fee schedule:
1-1/2 inch and smaller $32.38
2 inches to 3 inches $100.84
Over 3 inches $217.79
For replacing water piping in a building (1) each fixture, each water treating device and each piece of water-using or dispensing equipment, or (2) each branch or riser that has none of the above items connected thereto
$13.45
For sprinkling systems on any one meter, each backflow prevention device therefor $32.38 For each backflow-prevention device on unprotected water supplies, pools, tanks, vats, etc. (including incidental water piping)
$32.38
For each trap primer $32.38
For each solar potable water-heating system, including water heater and vent $108.45 Investigation fee for work done without a required permit shall be equal to the permit fee, but not less than $669.65
Exception: 1 or 2 family dwellings, when work is performed by owner-builder $334.73 NOTE: These fees are charged in addition to the permit fee work done.

Noncompliance fee: R-3 occupancies $402.67
Other occupancies $435.58

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Building Plan Check/Inspection

PLUMBING WORK DESCRIPTION
For issuing each permit $55.02
For the connection of a house sewer to a public sewer, or for the extension of a house lateral onto a lot for future use (separate permit required for each such connection or extension) $93.24
For each house sewer manhole $93.24
For each installation of a section of house sewer for future use $60.15 For the connection of each additional building or additional work to a house sewer $60.15 For the connection of a house sewer to a private sewage disposal system $60.15 For each private sewage disposal system (septic tank and seepage pits or pits and/or drainfield) $191.43 For each grey water system (storage tanks and disposal/irrigation fields) $191.43 For each cesspool, overflow seepage pit, percolation test pit, swimming pool drywell, or drainfield extension or replacement
$93.24
For disconnection, abandonment, alteration or repair of any house sewer or private sewage disposal system or part thereof
$60.15

PLUMBING PLAN CHECKING
(a)The plan check fee shall be equal to % of the required permit fee provided, 40.00% However, the minimum fee shall be: $217.79
All plumbing systems proposed shall be submitted for review when a project (building or premises) taken as a whole has any of the following:

1.More than 216 waste fixture units;

2.Potable water supply piping required to be 2" or larger; or

3.Fuel gas piping required to be 2" or larger or containing medium or high pressure gas.

If any of the following systems is included in the work proposed, a surcharge shall be collected for each of these systems as follows:

1. Combination waste and vent system $334.73

2. Gas system containing an earthquake actuated shut-off valve $116.94

3. Chemical waste system $66.70

4. Rainwater system $217.79
The minimum plan checking fee (including all surcharges) shall be $217.79 (b) For plan checking individual systems not required to be reviewed under Subsection (a) above:

1. Combination waste and vent systems $502.81

2. Gas system containing an earthquake actuated shut-off valve $167.19

3. Chemical waste system $100.84

4. Rainwater system $334.73

5. Grey water system $191.43
(c) In addition to the aforementioned fees, the Inspector may require additional charges for plan check services beyond the initial and second check when such additional work is due to changes, omissions or errors on the part of the applicant. Fees shall be charged per hour. $217.79
Alternate material fee (Initial Filing Fee) $435.58
Per hour $217.79

PERMIT DOCUMENTATION RETENTION FEE

0.50% of the Building, Mechanical, Plumbing permit but no less than but no less than $10.72

City of West Covina
Master Fee Schedule
Resolution No. 2024-50
Service Fee
Animal Control/License

DOG LICENSE
Unaltered dog (per year) 60.00
Altered dog (per year) 22.00
Senior/disabled rate (altered dog) (per year)
60 years of age or older, with a spayed or neutered pet. One discount per home.

10.00 Late Fee - senior citizen/disabled (per license) - Half of one year license (In addition to license itself) Late Fee - all others (per license) - Equal to one year license (In addition to license itself)

CAT LICENSE
Unaltered cat (per year) 10.00
Altered cat (per year) 5.00
Late fee (per license) (In addition to license itself) 20.00 Civic Center Parking Fees
Park and Ride (all day) 1.00
Hourly - per hour (Maximum $5.00) 1.00

AGENDA ITEM NO. 5

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: July 16, 2024
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: CONSIDERATION OF AWARD OF BID AND AGREEMENT FOR CROSSING GUARD

SERVICES
RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Award Request for Proposal (RFP) No. 202413 to All-City Management Services, Inc. for crossing guard services;

2. Authorize the City Manager to negotiate and execute a Professional Services Agreement and any related documents with All-City Management Services, Inc., in an amount not to exceed $2,128,426 over a five-year term, in such final form as approved by the City Attorney; and

3. Adopt the attached resolution authorizing the necessary budget amendments:

RESOLUTION NO. 2024-56 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 (CROSSING GUARD SERVICES) BACKGROUND:

In the City of West Covina, twenty-two (22) school locations, across multiple school districts, have crossing guards deployed, working to ensure safety at schools in the morning drop-off and afternoon pick-up hours during the regular school year.  Crossing guard services were previously bid and acted upon by the City Council.  Most recently, on August 10, 2021 (agenda item No. 2), the City Council authorized a three-year agreement with All-City Management Services to provide crossing guard services through June 30, 2024.  As the contract expired, a Request for Proposal (RFP) bid process was conducted.  The RFP was posted on Planet Bids on June 5, 2024.

DISCUSSION:

While five (5) prospective bidders downloaded the RFP on Planet Bids, by the bid deadline of June 20, 2024, staff received one bid package, from All-City Management Services. All-City Management Services is the crossing guard industry leader in our region, providing services to over 150 cities/school districts in California, including the nearby cities of Covina, Baldwin Park, Azusa, Diamond Bar, and Pomona. As such, they provide full services, assuming complete responsibility for crossing guard day-to-day operations—this includes recruitment, background clearance, hiring, training, equipment, payroll, supervision, and management of the program. They have alternate guards on staff, a paging system, and a 24-hour phone number to ensure adequate staffing and immediate response.

All-City Management Services has provided crossing guard services to West Covina since the 2014-15 school year, initially staffing 19 locations with crossing guards, and more recently increasing to 22 locations, responding to the needs of the school districts in the City.   While the agreement for crossing guards is through the City, the City partners with the school districts in paying for the crossing guards.

West Covina Unified School District and Covina Valley Unified School District together comprise the vast majority of the City's 22 crossing guard locations, and these two school districts have agreements that they pay 50% of their crossing guard costs back to the City.  San Jose Charter Academy pays for 2.5 of the crossing guard positions at their three crossing guard locations. The City does not have a cost sharing agreement with Rowland Unified School District for their one school (two crossing guard locations) within City limits.

The Police Department and the school districts have been highly satisfied with All-City Management Service's crossing guard services. The new contract will maintain the existing level of services at 22 locations.  All-City Management Services’ bid was fully responsive to the requirements of the RFP, and staff recommends awarding the bid for RFP No. 202413 to this vendor and authorizing the City Manager to execute a Professional Services Agreement with All-City Management Services, in such final form as approved by the City Attorney.

LEGAL REVIEW:

The City Attorney’s Office has reviewed the resolution and approved it as to form and will finalize the Professional Services Agreement and approve the final form of the agreement prior to execution.

Prepared by: Alex Houston, Police Administrative Services Manager Additional Approval: Richard Bell, Chief of Police
Additional Approval: Stephanie Sikkema, Finance Director Fiscal Impact
FISCAL IMPACT:

The City has cost-sharing agreements with local school districts for these services. West Covina Unified School District (USD) and Covina Valley USD comprise the vast majority of the City's 22 crossing guard locations. They have agreements that they pay 50% of their crossing guard costs. San Jose Charter Academy pays for 2.5 of the crossing guard positions at their 3 crossing guard locations. The City does not have a cost sharing agreement with Rowland USD for the 2 crossing guard locations within City limits.

The proposed budget amendment increases both revenues and expenditures for FY 2024-25 for crossing guard services. An additional $90,855 will be needed based on the proposed agreement. The majority of this will be covered by the cost-sharing agreements. Additionally, state mandated revenue is also expected to cover the difference, making the overall impact on the General Fund zero.

Fund 110-General Fund Current Budget Proposed Amendment Amended Budget Revenue 91,278,595 90,855 91,369,450
Expenditures 76,159,361 90,855 76,250,216
Net Transfers -15,117,899 - -15,117,899
Net Change in Fund Balance $1,335 $0 $1,335
Attachments
Attachment No. 1 - RFP 202413 Pricing Sheet from ACMS
Attachment No. 2 - Budget Resolution
Attachment No. 3 - Draft Professional Services Agreement CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
ATTACHMENT NO. 1

ATTACHMENT NO. 2
RESOLUTION NO. 2024-56

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, ADOPTING A BUDGET

AMENDMENT FOR THE FISCAL YEAR COMMENCING
JULY 1, 2024 AND ENDING JUNE 30, 2025 (CROSSING

GUARD SERVICES)
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, on May 7, 2024, the City Manager presented to the City Council a proposed budget for Fiscal Year 2024-25 in compliance with Section 2-151(m) of the West Covina Municipal Code; and
WHEREAS, the City held meetings and community workshops and conducted an online budget survey in order to solicit input from the public regarding the proposed budget; and
WHEREAS, on June 4, 2024, the City Council adopted a budget for the 2024-2025 Fiscal Year; and
WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves Budget Amendment No. 2025-04, attached hereto as Exhibit A, for Fiscal Year 2024-25.

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 16th day of July, 2024.

Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2024-56 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 16th day of July, 2024, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
Fiscal Year 2024-25
Budget Amendment No. 2025-04
Crossing Guard Services
Fund No. - Name Current
Budget
Proposed
Amendment
Amended
Budget
Fund 110-General Fund
Revenue 91,278,595 90,855 91,369,450
Expenditures 76,159,361 90,855 76,250,216
Net Transfers -15,117,899 - -15,117,899
Net Change in Fund Balance $1,335 $0 $1,335
.
1 All-City Management Services, Inc.

Form Revised August 2023

CITY OF WEST COVINA

PROFESSIONAL SERVICES AGREEMENT
WITH
ALL-CITY MANAGEMENT SERVICES, INC.

FOR

SCHOOL CROSSING GUARD SERVICES
THIS PROFESSIONAL SERVICES AGREEMENT is made and entered into as of July 16, 2024 (“Effective Date”), by and between the CITY OF WEST COVINA, a municipal corporation (“City”), and ALL-CITY MANAGEMENT SERVICES, INC., a California corporation (“Contractor”).

RECITALS
A. City proposes to utilize the services of Contractor as an independent contractor to City to provide school crossing guard services, as more fully described herein; and B. Contractor represents that it has that degree of specialized expertise necessary and holds all necessary licenses to practice and perform the services herein contemplated; and C. City and Contractor desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

E. Contractor responded to the City’s Request for Proposals dated June 5. 2024, incorporated via this reference as if fully set forth herein, and Contractor’s response to the Request for Proposals was a material inducement to the City ultimately entering into this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONTRACTOR

1.1. Scope of Services. Contractor shall provide the school crossing guard services described in the Scope of Services, attached hereto as Exhibit “A” and incorporated herein. Said services shall be provided at the twenty-two (22) locations designated by the City, as set forth in Attachment 1 to Exhibit A. City may add or remove locations by providing written notice to Contractor of any addition or removal.

1.2. Professional Practices. All professional services to be provided by Contractor pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional Contractors in similar fields and circumstances in accordance with sound professional practices. Contractor also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Contractor’s performance of this Agreement. Contractor shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Contractor shall at all times ATTACHMENT NO. 3
.
2 All-City Management Services, Inc.

Form Revised August 2023
observe and comply with all such laws and regulations. City officers and employees shall not be liable at law or in equity for any claims or damages occurring as a result of failure of the Contractor to comply with this section.

1.3. Performance to Satisfaction of City. Contractor agrees to perform all the work to the reasonable satisfaction of the City. Evaluations of the work will be conducted by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Contractor to review the quality of the work and resolve the matters of concern;
(b) Require Contractor to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Contractor warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement.

1.5. Non-Discrimination. In performing this Agreement, Contractor shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy, marital status, sex, gender, gender identity, gender expression, sexual orientation, or military or veteran status, except as permitted pursuant to Section 12940 of the Government Code.

1.6. Non-Exclusive Agreement. Contractor acknowledges that City may enter into agreements with other Contractors for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Confidentiality. Employees of Contractor in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Contractor covenants that all data, documents, discussion, or other information developed or received by Contractor or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Contractor without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Contractor’s covenant under this Section shall survive the termination of this Agreement.

1.8. Public Records Act Disclosure. Contractor has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Contractor, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 7920.000 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in California Government Code Section 7924.510, and of which .
3 All-City Management Services, Inc.

Form Revised August 2023
Contractor informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the court.

2.0. COMPENSATION AND BILLING

2.1. Compensation. City shall pay Contractor in accordance with the following fee schedule:
(a) For the 2024-2025 school year, City agrees to pay Contractor at a rate of ThirtyOne Dollars and Seventy-Eight Cents ($31.78) per hour, per crossing guard, for all locations. Contractor’s compensation for the period commencing on the Effective Date and ending June 30, 2025 shall not exceed Three Hundred EightyTwo Thousand One Hundred Fifty-Five Dollars ($382,155.00). (b) For the 2025-2026 school year, City agrees to pay Contractor at a rate of ThirtyThree Dollars and Sixty-Seven Cents ($33.67) per hour, per crossing guard, for all locations. Contractor’s compensation for the period commencing July 1, 2025 and ending June 30, 2026 shall not exceed Four Hundred Four Thousand Eight Hundred Eighty-Two Dollars ($404,882.00).
(c) For the 2026-2027 school year, City agrees to pay Contractor at a rate of ThirtyFive Dollars and Fifty-Nine Cents ($35.59) per hour, per crossing guard, for all locations. Contractor’s compensation for the period commencing July 1, 2026 and ending June 30, 2027 shall not exceed Four Hundred Twenty-Seven Thousand Nine Hundred Seventy Dollars ($427,970.00).
(d) For the 2027-2028 school year, City agrees to pay Contractor at a rate of ThirtySeven Dollars and Thirty-Three Cents ($37.33) per hour, per crossing guard, for all locations. Contractor’s compensation for the period commencing July 1, 2027 and ending June 30, 2028 shall not exceed Four Hundred Forty-Eight Thousand Eight Hundred Ninety-Three Dollars ($448,893.00).
(e) For the 2028-2029 school year, City agrees to pay Contractor at a rate of ThirtyEight Dollars and Sixty-Three Cents ($38.63) per hour, per crossing guard, for all locations. Contractor’s compensation for the period commencing July 1, 2028 and ending June 30, 2029 shall not exceed Four Hundred Sixty-Four Thousand Five Hundred Twenty-Six Dollars ($464,526.00).

2.2. Additional Services. Contractor shall not receive compensation for any services provided outside the scope of services specified in the Contractor’s Proposal unless the City, prior to Contractor performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable. Should the City request in writing additional services that increase the Scope of Services, an additional fee based upon the Contractor’s standard hourly rates shall be paid to the Contractor for such additional services.

2.3. Method of Billing. Contractor may submit invoices to the City for approval on a progress basis, but no more often than once a month. Said invoice shall be based on the total .
4 All-City Management Services, Inc.

Form Revised August 2023
of all Contractor’s services which have been completed to City’s sole satisfaction. City shall pay Contractor’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Contractor’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after the termination or expiration of this Agreement.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. Unless otherwise agreed to by the parties, the professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit “C,” attached hereto and incorporated herein by this reference. The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Contractor is encountered, a time extension may be mutually agreed upon in writing by the City and the Contractor. The Contractor shall present documentation satisfactory to the City to substantiate any request for a time extension.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue through June 30, 2029, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Contractor. In the event of such termination, Contractor shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.

If the Contractor defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled to at law, in equity, or under this Agreement.
.
5 All-City Management Services, Inc.

Form Revised August 2023
The City also shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled to at law, in equity, or under this Agreement, immediately upon service of written notice of termination on the Contractor, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.

4.3. Compensation. In the event of termination, City shall pay Contractor for reasonable costs incurred and professional services satisfactorily performed up to and including the effective date of the City’s written notice of termination, within forty-five (45) days after the effective date of the notice of termination or the final invoice of the Contractor, whichever occurs last. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Contractor in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of the effective date of the notice of termination, at no cost to City.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Contractor shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company authorized to do business in California, with a current A.M. Best’s rating of no less than A:VII, and approved by City:
(a) Broad-form commercial general liability, including premises-operations, products/completed operations, broad form property damage, blanket contractual liability, independent contractors, personal injury or bodily injury with a policy limit of not less than Two Million Dollars ($2,000,000.00) per occurrence, Four Million Dollars ($4,000.000.00) general aggregate. (b) Business automobile liability for owned vehicles, hired, and non-owned vehicles, with a policy limit of not less than One Million Dollars ($1,000,000.00) combined single limit per accident for bodily injury and .
6 All-City Management Services, Inc.

Form Revised August 2023
property damage.
(c) Workers’ compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than One Million Dollars ($1,000,000.00) per accident for bodily injury or disease. Contractor agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Contractor for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.

By execution of this Agreement, the Contractor certifies as follows:

I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers’ Compensation or to undertake self-insurance before commencing any of the work.

The Contractor shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers’ Compensation Insurance, and shall furnish a Certificate of Insurance to the City before execution of this Agreement by the City. The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the Contractor to comply with this section.
(d) Sexual abuse/molestation liability coverage with limits of not less than One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) general aggregate. Coverage may be provided as part of General Liability coverage or as a separate policy. If the Contractor maintains higher limits or has broader coverage than the minimums shown above, the City requires and shall be entitled to all coverage, and to the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

5.2. Endorsements. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(a) Additional Insureds: The City of West Covina and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Contractor pursuant to its contract with the City; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; automobiles owned, leased, hired, or borrowed by the Contractor.
(b) Notice of Cancelation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. .
7 All-City Management Services, Inc.

Form Revised August 2023
(c) Primary Coverage: The Contractor’s insurance coverage shall be primary insurance as respects the City of West Covina, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of West Covina shall be excess and not contributing with the insurance provided by this policy.
(d) Waiver of Subrogation: Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance.

Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(e) Coverage Not Affected: Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of West Covina, its officers, officials, agents, employees, and volunteers. (f) Coverage Applies Separately: The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

5.4. Certificates of Insurance. Contractor shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

5.5. Non-limiting. Nothing in this Section shall be construed as limiting in any way the indemnification provision contained in this Agreement.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification.

6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.
.
8 All-City Management Services, Inc.

Form Revised August 2023
Contractor shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Contractor called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, Email or by U.S. mail. If by U.S. mail, it shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery; (b) one (1) business day after the Email is sent if such communication is sent by Email, provided that no delivery failure notification has been received; and (c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONTRACTOR: IF TO CITY:

All-City Management Services, Inc.
10440 Pioneer Blvd., Suite 5
Santa Fe Springs, CA 90670
City of West Covina
1444 West Garvey Ave. South
West Covina, CA 91790
Tel: (800) 540-9290 Tel: (626) 939-8536
Email: [email protected]
Attn: David Mecusker
Email: [email protected]
Attn: Alex Houston

6.4. Attorneys’ Fees. If litigation is brought by any party in connection with this Agreement against another party, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.5. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.

6.6. Assignment. Contractor shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Contractor’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City’s consent, no subletting or assignment shall release Contractor of Contractor’s obligation to perform all other obligations to be performed by Contractor hereunder for the term of this Agreement.

6.7. Indemnification and Hold Harmless. Contractor agrees to defend, with counsel of City’s choosing, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Contractor’s sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Contractor, its employees, and/or authorized subcontractors, of the work undertaken pursuant .
9 All-City Management Services, Inc.

Form Revised August 2023
to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Contractor, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Contractor, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by the Contractor, its employees, and/or authorized subcontractors under this Agreement, whether or not the Contractor, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, the Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Contractor’s Proposal, which shall be of no force and effect.

6.8. Independent Contractor. Contractor is and shall be acting at all times as an independent contractor and not as an employee of City. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Contractor shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Contractor and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Contractor shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.9. PERS Eligibility Indemnification. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
.
10 All-City Management Services, Inc.

Form Revised August 2023

6.10. Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation which City might require.

6.11. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Contractor or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Contractor agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Contractor. City shall indemnify and hold harmless Contractor from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Contractor. Contractor shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other related items as requested by City or its authorized representative, at no additional cost to the City. Contractor or Contractor’s agents shall execute such documents as may be necessary from time to time to confirm City’s ownership of the copyright in such documents.

6.12. Electronic Safeguards. Contractor shall identify reasonably foreseeable internal and external risks to the privacy and security of personal information that could result in the unauthorized disclosure, misuse, alteration, destruction or other compromise of the information.

Contractor shall regularly assess the sufficiency of any safeguards and information security awareness training in place to control reasonably foreseeable internal and external risks, and evaluate and adjust those safeguards in light of the assessment.

6.13. Economic Interest Statement. Contractor hereby acknowledges that pursuant to Government Code Section 87300 and the Conflict of Interest Code adopted by City, Contractor is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 700) with the City Clerk, for each employee providing advice under this Agreement, prior to the commencement of work, unless waived by the City Manager.

6.14. Conflict of Interest. Contractor and its officers, employees, associates and subcontractors, if any, will comply with all conflict of interest statutes of the State of California applicable to Contractor’s services under this agreement, including, but not limited to, the Political Reform Act of 1974 (Government Code Section 81000, et seq.) and Government Code Sections 1090-1092. Contractor covenants that none of Contractor’s officers or principals have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of the services hereunder, including in any manner in violation of the Political Reform Act. Contractor further covenants that in the performance of this Agreement, no person having such interest shall be used by Contractor as an officer, employee, agent, or subcontractor. Contractor further covenants that Contractor has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City and further covenants and agrees that Contractor and/or its subcontractors shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City prior to the completion of the work under this Agreement.
.
11 All-City Management Services, Inc.

Form Revised August 2023

6.15. Prohibited Employment. Contractor will not employ any regular employee of City while this Agreement is in effect.

6.16. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6.17. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.18. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.19. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.20. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other Contractors for review and comment.

In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.21. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.22. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.23. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction .
12 All-City Management Services, Inc.

Form Revised August 2023
shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.24. Counterparts and Electronic Signatures. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and may be executed by electronic signatures. All counterparts shall be construed together and shall constitute one agreement. Delivery of an executed counterpart of this Agreement by a .pdf data file or other scanned executed counterpart by email shall be equally as effective as delivery of a manually executed counterpart of this Agreement. Each duplicate and counterpart shall be equally admissible in evidence, and each shall fully bind each party who has executed it. The parties waive all right to challenge the admissibility or authenticity of this Agreement in a court of law based solely on the absence of an original signature.

6.25. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

6.26. Taxpayer Identification Number. Contractor shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W9, as issued by the Internal Revenue Service.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF WEST COVINA,
A municipal corporation
__________________________________ Date: __________________________ Paulina Morales
City Manager

CONTRACTOR

__________________________________ Date: __________________________ Signature
__________________________________
Name and Title
__________________________________ Date: __________________________ Signature
__________________________________
Name and Title

.
13 All-City Management Services, Inc.

Form Revised August 2023
ATTEST:
__________________________________
Lisa Sherrick
Assistant City Clerk
APPROVED AS TO FORM:

__________________________________ Date: __________________________ Thomas P. Duarte
City Attorney
APPROVED AS TO INSURANCE:
__________________________________ Date: __________________________ Stephanie Sikkema
Acting Human Resources and Risk
Management Director
14 [Name of Contractor]
Form Updated August 2019

EXHIBIT A

SCOPE OF SERVICES
Contractor shall perform school crossing guard services for the City of West Covina at the school districts within the West Covina city limits as identified in Attachment 1. The scope of work shall be as follows:

A. The Contractor shall monitor, supervise, and assure the safety of all school children who utilize intersections and crosswalks while moving to and from school zones.

B. The Contractor shall perform all work to the highest professional standard and in the manner deemed reasonably satisfactory by the Chief of Police or the Chief of Police’s designee.

C. The Contractor shall provide personnel equipped and trained in appropriate procedures for crossing pedestrians in marked crosswalks. Such personnel shall herein be referenced as “Crossing Guards.” In the performance of their duties the Contractor and Crossing Guards shall conduct themselves in accordance with the conditions of the agreement between Contractor and the City of West Covina and the laws and codes of the State of California and the City of West Covina.

D. The Contractor shall provide an estimated 12,025 hours per year of crossing guard services by qualified adult crossing guards approved by the City during pre-determined time periods at 22 specific locations throughout the City as shown in the list immediately below. Although the estimated hours above are calculated based on the number of hours per day multiplied by the number of annual school days, the Contractor is required to staff the crossing guard positions whenever the schools modify their schedules to accommodate the academic needs of their students. 12,025 hours is an estimate based on current information. The actual number of hours of crossing guard services provided may be greater or less than 12,025. The Contractor shall be compensated only for the actual hours of crossing guard services provided.

E. The City shall retain the right to determine the hours and locations when and where Crossing Guards shall be furnished by the Contractor. The Contractor shall notify the City in writing of any changes which may need to occur in hours of work or locations.

The City further has power to add to, delete from, or revise the work schedule and/or locations at any time.

F. Contractor shall maintain detailed records and reports of the total number of hours of service provided. These records shall list the names of individuals and numbers of hours worked at each location. These records shall be made available for inspection and audit by the City of West Covina upon request.

G. Contractor shall provide all administrative duties associated with the Crossing Guard Program in the City of West Covina.

H. The Contractor shall utilize only its employees to provide the Crossing Guard Program.

The Contractor shall be required to provide for the supervision of all employees associated with conducting the Crossing Guard Program; including the recruitment, pre-employment screening, hiring, discipline, and termination of employees.

I. Contractor shall provide all facilities, vehicles and other associated equipment related to conducting the Crossing Guard Program. Required equipment shall, at a minimum, include ANSI rated reflectorized traffic safety vests, stop signs, whistles, rain gear, and photo-identification badges.

J. The Contractor shall provide all Crossing Guards with apparel by which they are readily visible and easily recognized as Crossing Guards. Such apparel shall be uniform for all persons performing the duties of Crossing Guards and shall be worn at all times while performing said duties. This apparel must be appropriate for weather conditions. The Contractor shall also provide all Crossing Guards with handheld Stop signs and any other safety equipment which may be necessary. Apparel and equipment shall be pre-approved by the Chief of Police or the Chief’s designee.

K. Contractor shall provide all employees with equipment that complies with all applicable laws and established safety standards.

L. The Contractor shall maintain adequate reserve personnel to be able to furnish alternate Crossing Guards in the event that any person fails to report to work. The Contractor shall arrange for and provide all substitute employees, ensuring that all designated locations are staffed during the required time periods.

M. The Contractor shall be responsible to coordinate with the affected schools and school district to ensure coverage is provided at designated locations when school schedules are modified and/or changed for any reason that requires children to arrive or depart at a time that is different than the norm.

N. The Contractor shall provide all of the required training for employees selected to be crossing guards. Employees provided by the Contractor as Crossing Guards shall be trained in the laws and codes of the State of California in the City of West Covina pertaining to general pedestrian safety in school crossing areas.

O. The Contractor shall certify that all employees selected to perform the duties of a crossing guard in the City of West Covina have never been convicted of, or pled nolo contendere to, any felony, a crime of moral turpitude, or a crime against children, including, but not limited to, the following:
 Conduct which requires registration under California Penal Code § 290;  Conduct which requires registration under California Health and Safety Code § 11590;
 Conduct which requires registration under California Penal Code § 457.1;  Conduct in violation of California Penal Code §§ 220, 245.3 245.5, 261, 264.1, 266(e), 266(h), 266(i), 314, 315, 316, 318, 647(a), 647(b), or 647(d);  Any offense listed in California Penal Code § 12021;
 Any offense involving the use of force or violence upon another person;  Any offense involving theft, fraud, dishonesty or deceit; Any offense involving the manufacture, sales, possession, or use of a controlled substance, as defined by the California Health and Safety Code;
 Conspiracy or attempt to commit any of the aforementioned offenses.

The Contractor shall not provide Crossing Guards that are:
 Currently, or have been within the past five years, an unlawful user of a controlled substance as defined by the California Health and Safety Code; and/or within a class of persons defined in California Welfare and Institutions Code §§ 8100 or 8103.

In addition, the recruitment process shall incorporate a Pre-Employment Screening Program that includes:
 An employment reference check;
 A criminal background check and a fingerprint check;
 A drug and alcohol screening test;
 Social Security verification; and
 Only documented, authorized Contractor employees are eligible to work or permitted on or in City facilities (Verification of the INS-9 forms must be provided to the City upon request).

In order to establish identity and eligibility to provide services to the City, all Crossing Guards shall provide the City with fingerprints and a recent photograph on an annual basis. Fingerprints shall be taken at a place designated by the City.

P. Any employee whose conduct is not satisfactory, as determined by the City of West Covina, shall be removed from providing crossing guard services in the City of West Covina.

Q. The Contractor shall investigate all public complaints concerning crossing guard services. In the event of a complaint, the Contractor shall contact the West Covina Police Department at (626) 939-8556 within two (2) hours to advise the nature of the complaint and the course of action/remedy/resolution of said complaint. Contractor shall furnish a written report of the incident to the West Covina Police Department within five (5) business days after the occurrence.

ATTACHMENT 1

CROSSING GUARD LOCATIONS
City of West Covina
Crossing Guard Locations
Districts: West Covina USD, Rowland USD,
Covina-Valley USD, Private - San Jose
Edison Charter, Private - South Hills
Academy
District Name School Name Location Name
1 West Covina USD California Elem W Bainbridge Ave / Belmont Ave (S/E) 2 West Covina USD Cameron Elem E Cameron Ave / S Pima Ave 3 Rowland USD Hollingworth Elem E Hollingworth St / S Sentous Ave (N/E) 4 Rowland USD Hollingworth Elem La Puente Rd / S Sentous Ave (N/E) 5 West Covina USD Merced Elem E Merced Ave / S Butterfield Rd (S/E) 6 West Covina USD Merced Elem E Merced Ave / S Lark Ellen Ave (S/E) 7 West Covina USD Merlinda Elem E Merced Ave / Valinda Ave (N/E) 8 Covina-Valley USD Mesa Elem S Barranca Ave / E Sunset Hill Dr (S/E) 9 West Covina USD Monte Vista Elem W Puente Ave / N Nora Ave (N/W) 10 West Covina USD Orangewood Elem S Orange Ave / Durness St (S/E) 11 West Covina USD Orangewood Elem S Orange Ave / W Yarnell St (N/E) 12 Covina-Valley USD Rowland Avenue Elem E Rowland Ave / N Astell Ave (S/E) 13 Covina-Valley USD Rowland Avenue Elem E Rowland Ave / N Lark Ellen Ave (N/W) 14 Private - San Jose Edison
Charter
San-Jose-Edison Charter W Alwood St / S Rama Dr (S/W)
15 Private - San Jose Edison
Charter
San-Jose-Edison Charter Tamar Dr / W Alwood St (S/E)
16 Private - San Jose Edison
Charter
San-Jose-Edison Charter Willow Ave / W Farlington St
17 Private - South Hills Academy South Hills Academy E Francisquito Ave / S Glenview Rd (N/W)
18 West Covina USD Vine Elem E Vine Ave / S Glen Alan Ave (S/E) 19 West Covina USD Wescove Elem California Ave / W Vine Ave (S/W) 20 West Covina USD Wescove Elem W Vine Ave / S Glenshaw Dr (N/W) 21 Covina-Valley USD Workman Elem E Workman Ave / N Phillips Ave (S/E) 22 Covina-Valley USD Traweek Middle School Rowland Ave / Neil St.

AGENDA ITEM NO. 6

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: July 16, 2024
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: PUBLIC HEARING REGARDING THE WEST COVINA CITYWIDE SEWER SERVICE

CHARGE COLLECTION METHOD AND ASSOCIATED REPORT
RECOMMENDATION:

It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. 2024-52 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA APPROVING THE SEWER SERVICE CHARGES TO BE COLLECTED ON THE FISCAL YEAR 2024-25 TAX ROLL
BACKGROUND:

From 1968 to 1978, the City of West Covina funded the costs of sewer maintenance and operation through the Improvement Act of 1911, which provided an ad valorem (according to value) levy used to pay for these costs. With the passage of Proposition 13, the revenues generated from the 1911 Act were reduced considerably which made it necessary to find an alternative method of funding sewer maintenance and operation costs. In Fiscal Year 1978-1979, the City Council established the Citywide Sewer Service Charge pursuant to Section 38902 of the Government Code as that alternative method.

The Sewer Service Charge funds the maintenance and operation of the City’s sewer system, assuring that lines are clear and flowing properly. This includes routine video inspections, jetting, and cleaning of sewer lines. The fees also fund capital improvements including purchase of sewer equipment and rehabilitation/replacement of sewer mainlines and appurtenances.

The Sewer Service Charge is based on general land use categories: residential and non-residential.  A fixed fee is charged for each dwelling unit for residential property and every 667 square feet of floor area for other types of non-residential developments. Properties not connected to the sewer main lines are exempt from the charge.

DISCUSSION:

State law requires that a specific procedure be followed to collect the Citywide Sewer Service Charge on State law requires that a specific procedure be followed to collect the Citywide Sewer Service Charge on the annual property tax bill. The initial step is to adopt a resolution setting a date for a public hearing on the proposed rates and method of collection. The process requires that public notices be published in a locally circulated newspaper at least once a week for two consecutive weeks with at least five days intervening between the publication dates, with the noticing period commencing on the first date of publication and ending on the fourteenth day. The City exceeded the public hearing notification requirements by publishing a notice three times, with the first notice starting on July 3, 2024, followed by a second public hearing notice published on July 5, 2024, and the third public hearing notice published the following week with at least five days in between, on July 10, 2024. Mailing notices to each property owner is only required when the charges are increased above the current sewer service rate.

The purpose of the public hearing is to give property owners an opportunity to voice their concerns on the method of collection. The most efficient and least costly method of collecting the Citywide Sewer Service Charge is to place it on the annual property tax bill. The Citywide Sewer Service Charge will then be collected at the same time and in the same manner as the general property taxes. If the City Council finds that a majority protest is made by the owners of a majority of separate parcels of property described in the report, then the City Council cannot adopt the report and the sewer service charges must be collected separately from the tax roll.

The proposed Sewer Service Charge will remain the same as Fiscal Year 2023-24 at $82.02 per unit, and will not be increased for the Fiscal Year 2024-2025.

LEGAL REVIEW:

The City Attorney’s office has reviewed the resolution and approved as to form.

Prepared by: Michael Ackerman P.E., City Engineer
Additional Approval: Jo-Anne Burns, Deputy Community Development Director Fiscal Impact
FISCAL IMPACT:

For Fiscal Year 2024-25, the Citywide Sewer Service Charge rates are proposed to remain at $82.02 per unit per year. The projected fund balance for the current year (FY 2023-24) is $9,057,669. The projected revenues for FY 2024-25 inclusive of $3,867,024 in assessments, $244,700 in interest income and $351,100 in ad valorem is $4,462,824. Therefore, total funds available for FY 2024-25 are $13,520,493.

The preliminary operating budget for Fiscal Year 2024-25 is $4,367,813. This includes an administration and overhead charge of $150,882. The administration and overhead costs are derived from support services provided by various departments, including City Manager’s office, City Attorney’s office, City Clerk’s office, Finance Department, and Human Resources Department. Support services include, but are not limited to, payroll, personnel recruitment, insurance claims, audits, budgets, and purchasing.

For Fiscal Year 2024-25, below are the Sewer Capital Improvement Projects scheduled:

Project FY 2024/2025
Status
FY 2024/2025
Budget
Total Project
Budget
CIPP Lining Program In Progress $152,600  $457,800
Sewer System Controls & Power In Progress 315,900 432,544 Lift Station at Quail Valley/Cameron In Progress 200,000 200,000 Sewer Master Plan Update In Progress 500,000 500,000
Closed Circuit TV Inspection In Progress 100,000 100,000 Sewer Main Replacement Area 116-1 In Progress 666,000 666,000 Sewer Main Replacement Area 161-1 In Progress 143,900 143,900 Total: $2,078,400 $2,500,244
The Preliminary Financial Report for FY 2024-25 contains the following components:

1. Budget and Revenue Summary

2. Capital Improvement Project Fund

3. Proposed Assessment Rate

4. Revised Projected Reserve (Fiscal Year 2024-25)

5. Preliminary Sewer Charge Roll
There are no legal requirements or formal guidelines for the amount of reserves.

Attachments
Attachment No. 1 - Resolution No. 2024-52
Attachment No.2 - 15 Year Rate History
Attachment No.3 - Preliminary Financial Report for Fiscal Year 2024-25 Attachment No.4 - Sewer Maintenance Capital Improvement Program from 2016 Sewer System Management Plan
Attachment No.5 - 10 Year Fiscal Projection
Attachment No.6 - Sewer Capacity Evalution (Edited in October 2016) CITY COUNCIL GOALS & OBJECTIVES: A Well-Planned Community Enhance City Image and Effectiveness
ATTACHMENT NO. 1
RESOLUTION NO. 2024-52

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE SEWER

SERVICE CHARGES TO BE COLLECTED ON THE FISCAL
YEAR 2024-25 TAX ROLL
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, on June 26, 1978, in accordance with Section 38902 of the California Government Code, the City Council adopted Resolution No. 5726, establishing a sewer service charge exclusively for sewer operation, maintenance, and capital costs. The City collects the sewer service charge as part of the property tax roll; and WHEREAS, on April 27, 1987, the City Council adopted Resolution No. 8019, amending Resolution No. 5726 to adjust the schedule of charges so that the fees collected bear a reasonable relationship to the cost of providing the services; and WHEREAS, on June 6, 2017, the City Council adopted Resolution No. 2017-55, adopting a five-year schedule of annual sewer service charges for Fiscal Years 2017-18, 2018-19, 2019-20, 2020-21, and 2021-22; and
WHEREAS, the five-year schedule was adopted following proceedings conducted pursuant to Article XIII D, Section 6(a) of the California Constitution, which was added to the California Constitution in 1996 as part of Proposition 218; and WHEREAS, in accordance with California Health and Safety Code section 5473, a report has been filed with the City Clerk containing a description of each parcel of real property receiving sewer services and the amount of the charge for each parcel for Fiscal Year 2024-25, computed in conformity with the schedule of charges previously adopted by the City Council (the “Report”); and
WHEREAS, the Report is on file in the Office of the City Clerk, available for public inspection, and incorporated herein by reference; and
WHEREAS, there is no proposed increase to the rate of the sewer service charge for Fiscal Year 2024-25; and
WHEREAS, California Health and Safety Code section 5473 et seq. requires the City Council to conduct a public hearing regarding collecting the sewer service charge as part of the tax roll; and
WHEREAS, by Resolution No. 2024-44, adopted on July 2, 2024, the City Council declared its intent to collect the sewer service charges for Fiscal Year 2024-25 on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, the City’s general taxes; and
WHEREAS, by Resolution No. 2024-44, the City Council also set July 16, 2024, at 7:00 p.m. in the City Council Chambers located at 1444 West Garvey Avenue South in the City of West Covina as the time and place for a public hearing (the “Hearing”) on the Report; and
WHEREAS, notice of the Hearing was published as required by law; and WHEREAS, at the Hearing, the City Council heard and considered all objections or protests, if any, to the Report; and
WHEREAS, a protest was not made by the owners of a majority of separate parcels of property described in the Report; and
WHEREAS, the City Council now desires to cause the collection of the sewer service charges as listed in the Report.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council determines that the charges set forth in the Report are correct and approves each such charge. For Fiscal Year 2024-25, the charges shall be collected on the tax roll in the same manner, by the same persons, and at the same time as, together with and not separately from, the City’s general taxes.

SECTION 2. The City Clerk is directed to file a copy of the Report with the Los Angeles County Auditor-Controlled pursuant to Section 5473.4 of the California Health and Safety Code.

SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 16th day of July, 2024.

Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, Lisa Sherrick, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2024-52 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 16th day of July, 2024, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
ATTACHMENT NO.2
Fiscal Year Per Dwelling
Unit/Month
Per Dwelling
Unit/Year
2024-25 $6.84 $82.02
2023-24 $6.84 $82.02
2022-23 $6.84 $82.02
2021-22 $6.84 $82.02
2020-21 $6.51 $78.12
2019-20 $6.20 $74.40
2018-19 $5.91 $70.86
2017-18 $5.62 $67.49
2016-17 $4.69 $56.24
2015-16 $4.61 $55.30
2014-15 $4.59 $55.02
2013-14 $4.54 $54.48
2012-13 $4.44 $53.31
2011-12 $4.36 $52.26
2010-11 $4.19 $50.25
West Covina
Citywide Sewer Service Charges
15 Year Rate History
2020/2021 City of West Covina - Citywide Lighting and Maintenance District Page 1 City of West Covina
Citywide Sewer Service Charge
FISCAL YEAR 2024/2025

PRELIMINARY FINANCIAL REPORT
Intent Meeting: July 2, 2024
Public Hearing: July 16, 2024
27368 Via Industria
Suite 200
Temecula, CA 92590
T. 951.587.3500|800.755.6864
F. 951.587.3510|888.326.6864
Property Tax Information Line
T.866.807.6864
www.willdan.com
ATTACHMENT NO.3
2024/2025 Citywide Sewer Service Charge Page 1

BUDGET AND REVENUE SUMMARY
(1) See Capital Improvement Project Fund Section
2024/2025 Citywide Sewer Service Charge Page 2

CAPITAL IMPROVEMENT PROJECT FUND
For Fiscal Year 2024/2025, below are the Capital Improvement Projects:

Project FY 2024/2025
Status
FY 2024/2025
Budget
Total Project
Budget
CIPP Lining Program In Progress $152,600 $457,800
Sewer System Controls & Power Upcoming 315,900 432,544
Lift Station at Quail Valley/Cameron Upcoming 200,000 200,000 Sewer Master Plan Update Upcoming 500,000 500,000
Closed Circuit TV Inspection Upcoming 100,000 100,000
Sewer Main Replacement Area 116-1 Upcoming 666,000 666,000 Sewer Main Replacement Area 161-1 Upcoming 143,900 143,900 Total: $2,078,400 $2,500,244
2024/2025 Citywide Sewer Service Charge Page 3

ASSESSMENT RATE
For FY 2024/2025, the rate will remain the same as FY 2023/2024 at $82.02 per unit.

Residential 1 DU = 1 unit
Commercial 667 sq ft = 1 unit

REVISED PROJECTED RESERVE
Projected Reserve Fiscal Year 2024/2025
Fund Balance (as of 6/30/24) $9,057,669
Projected Revenue for FY 2024/2025 4,462,824
Appropriations (Operating & Capital) for FY 2024/2025 (6,446,213) Projected Fund Balance (as of 6/30/25) $7,074,280

PRELIMINARY SEWER CHARGE ROLL
The FY 2024/2025 preliminary sewer charge roll is voluminous, has been submitted to the City Clerk, and is hereby included by reference.

Memorandum
January 31, 2017
Sewer System Revenue Sufficiency Analysis
Filename:  Technical Memo 01‐31‐2017 V6
Page | 5
Outstanding Debt Service
Based on review of the City’s financial documents, as well as discussions with the City, it is our understanding that the City does not have any outstanding sewer related debt.  For the purpose of this Analysis, any forecasted future debt is assumed to have a 1.50X debt service coverage requirement.

General Assumptions
In order to develop the financial and rate projections, certain assumptions were made with regard to elements of the Analysis. A summary of those assumptions is presented below.

Growth
Based on discussion with the City, the Utility is mostly built‐out.  As such, it was assumed that growth in the Utility’s customer base, and requisite flows, would be 0.0% per year during the forecast period.

Operating Projections
For the purposes of forecasting Operating requirements of the Utility, the following escalation factors are use for the various budget line‐items.
 Personnel Services – 5.0%
 Materials & Services – 3.0%
 Capital Assets – 2.0%
 Allocations – 3.0%
Table 3
Sewer Maintenance Capital Improvement Program
Project Description FY 2016‐17 FY 2017‐18 FY 2018‐19 FY 2019‐20 FY 2020‐21 FY 2021‐22 FY 2022‐23 FY 2023‐24 FY 2024‐25 Cameron Avenue Sewer Rehabilitation
$       900,000 $            ‐ $            ‐ $           ‐ $                    ‐ $            ‐ $            ‐ $               ‐ $                ‐ Azusa Lift Station Construction       600,000 ‐        ‐     ‐            ‐         ‐      ‐             ‐     ‐ Closed Circuit TV inspection       100,000    100,000           100,000        100,000      100,000           100,000         100,000           100,000            100,000 New Sewer Maintenance Truck and
Camera
190,000 ‐        ‐     ‐            ‐         ‐      ‐             ‐     ‐ Sewer Cured In Place Pipe Lining       152,600    152,600           152,600        152,600      152,600           152,600         152,600           152,600            152,600 82‐1; Sewer Main Replacement Area 82
‐       1,345,200 ‐     ‐            ‐         ‐      ‐             ‐     ‐ POWER; Install Emergency Backup
Power at City Lift Stations
‐      64,800 ‐     ‐            ‐         ‐      ‐                         64,800            259,200 SCADA; Install SCADA Controls at City
Lift Stations
‐      56,700             56,700 ‐                   56,700     56,700 ‐                         56,700    56,700 4‐1; Sewer Main Replacement Area 4           ‐ ‐                  286,400 ‐            ‐         ‐      ‐             ‐     ‐ 80‐1; Sewer Main Replacement Area 80           ‐ ‐        ‐     ‐            ‐         ‐      ‐             ‐     ‐ 116‐3; Sewer Main Replacement Area           ‐ ‐                  254,000 ‐            ‐         ‐      ‐             ‐     ‐ 62‐2; Sewer Main Replacement Area 62           ‐ ‐        ‐            191,800 ‐         ‐      ‐             ‐     ‐ 116‐2; Sewer Main Replacement Area           ‐ ‐        ‐            825,000 ‐         ‐      ‐             ‐     ‐ 132‐1; Sewer Main Replacement Area           ‐ ‐        ‐            390,700 ‐         ‐      ‐             ‐     ‐ 117‐1; Sewer Main Replacement Area           ‐ ‐        ‐     ‐                 939,100      ‐ ‐             ‐     ‐ 82‐3; Sewer Main Replacement Area 82           ‐ ‐        ‐     ‐            ‐                   804,200 ‐             ‐     ‐ 82‐4; Sewer Main Replacement Area 82           ‐ ‐        ‐     ‐            ‐                   399,200 ‐             ‐     ‐ 62‐1; Sewer Main Replacement Area 62           ‐ ‐        ‐     ‐            ‐         ‐          1,359,800 ‐     ‐ 82‐2; Sewer Main Replacement Area 82           ‐ ‐        ‐     ‐            ‐         ‐      ‐                   1,391,400 ‐ 116‐1; Sewer Main Replacement Area           ‐ ‐        ‐     ‐            ‐         ‐      ‐             ‐                666,000 161‐1; Sewer Main Replacement Area           ‐ ‐        ‐     ‐            ‐         ‐      ‐             ‐                143,900 Total $    1,942,600 $    1,719,300 $       849,700 $    1,660,100 $    1,248,400 $    1,512,700 $    1,612,400 $        1,765,500 $        1,378,400 ATTACHMENT NO.4
ATTACHMENT NO.5
Percent Increase 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Fiscal Year 24-25 25-26 26-27 27-28 28-29 29-30 30-31 31-32 32-33 33-34Assessment Income $3,867,024 $3,867,024 $3,867,024 $3,867,024 $3,867,024 $3,867,024 $3,867,024 $3,867,024 $3,867,024 $3,867,024 Interest (1) 244,700 14,149 13,615 12,811 11,727 10,355 8,685 6,708 4,414 1,793 Property Tax Revenue (Ad Valorem) 351,100 351,100 351,100 351,100 351,100 351,100 351,100 351,100 351,100 351,100 Prior Year Balance 9,057,669 7,074,280 6,807,706 6,405,632 5,863,741 5,177,580 4,342,567 3,353,979 2,206,952 896,476 Total Funding $13,520,493 $11,306,553 $11,039,445 $10,636,568 $10,093,592 $9,406,059 $8,569,376 $7,578,811 $6,429,490 $5,116,393Maintenance Costs (2) 4,367,813 4,498,847 4,633,813 4,772,827 4,916,012 5,063,492 5,215,397 5,371,859 5,533,015 5,699,005Capital Improvements 2,078,400 0 0 0 0 0 0 0 0 0 Total Cost $6,446,213 $4,498,847 $4,633,813 $4,772,827 $4,916,012 $5,063,492 $5,215,397 $5,371,859 $5,533,015 $5,699,005Ending Balance $7,074,280 $6,807,706 $6,405,632 $5,863,741 $5,177,580 $4,342,567 $3,353,979 $2,206,952 $896,476 ($582,613)Cash Flow (1,983,389) (266,575) (402,073) (541,892) (686,160) (835,013) (988,588) (1,147,027) (1,310,477) (1,479,088)Over/Under 7,074,280 6,807,706 6,405,632 5,863,741 5,177,580 4,342,567 3,353,979 2,206,952 896,476 (582,613)Charges per Unit $82.02 $82.02 $82.02 $82.02 $82.02 $82.02 $82.02 $82.02 $82.02 $82.02 Notes: (1) Interest is 0.4% of one-half of the previous year ending balance. (2) 3% increase in maintenance cost each year due to inflation.

West Covina Citywide Sewer Charges
10 Year Fiscal Projection
Appendix ‘O’
City of West Covina

SEWER SYSTEM CAPACITY EVALUATION
2008-2009, Edited October 2016
The City’s previous system capacity analysis was completed in 2009. Since there have been no significant capital improvements since then, the hydraulic model was not updated in this SSMP report. The primary purpose of this Appendix is to capture the methodology that was used in developing the 2009 sewer capacity analysis. The primary update of this Appendix is the cost of the recommended Capital Improvement Projects. The updated (2016 dollars) estimate project costs are provided in Appendix ‘P’. These estimates reflect the cost to replace select pipe segments at certain locations as determined by operating condition.

Appendix ‘P’ includes a more detailed list of recommended CIP projects that considers both calculated pipe operating condition as well as feasibility of updating adjacent pipe segments of differing capacity thresholds as part of the same project rather than as separate projects.

The exhibits of the recommended project locations provided in Appendix ‘O-1’ have not been updated in this report as the hydraulic model has not changed.

Introduction and Summary
The City owns and operates its local wastewater collection system consisting of approximately 227 miles of gravity flow sewer pipelines and two segments of force main (varying in size from 4-inch to 18-inch pipe) and 5,187 manholes. The existing sewer system discharges to trunk sewers that are owned and operated by the County Sanitation Districts of Los Angeles County and to the adjacent Cities of Baldwin Park and Covina, and some areas of unincorporated county.

The purpose of this evaluation is to identify deficiencies in the existing sewer mainline system, recommend alternatives to eliminate the deficiencies, prioritize the deficient reaches, and provide the City with a basis on which to build a future infrastructure management system.

The 227 miles of local sewer were modeled using HYDRA 6.4 by PIZER. Of the total length, approximately 19,096 feet of the existing system were identified as being critically capacity deficient (Greater than 85% full). These are grouped as priority-one projects requiring timely resolution. The deficient reaches of sewer mainlines are located within SMZs 4, 62, 80, 82, 116, 117, 132 and 161. Please refer to exhibit maps A, B, & C in this Appendix ‘O-1’ for the deficient reach locations. The cost to repair the deficient reaches is estimated to be $8,820,000. Those pipe segments classed as seriously capacity deficient, approximately 30,048 feet of the existing system ( between 64% and 85% full), are grouped as priority-two projects requiring resolution in the near future. The deficient reaches of sewer mainlines are located within SMZs 2, 4, 5, 62, 74, 75, 80, 81, 82, 83, 105, 116, 117, 132, 139, 140, 151, 153 and 161. Please refer to exhibit maps A, B, & C in this Appendix ‘O-1’ for the deficient reach locations. The cost to repair the deficient reaches is estimated to be $11,840,000.

ATTACHMENT NO.6
Appendix ‘O’
The modeling function was performed utilizing generally accepted sewage generation coefficients in the Los Angeles county region, and land use zoning as shown on a CAD file map identified as: “annZoning CAD Map 04-06” received on December 29, 2008. The zoning map was utilized as representative of the City’s current development condition. This map was overlaid on the sewer system map, developed as part of this project, thereby allowing the modeler to apply the sewage generation coefficients for the respective land zoning within each SMZ throughout the City. This method resulted in defining the cumulative sewage generated and carried through the piping within each SMZ and delivered to the receiving system. However, there was no flow monitoring performed to otherwise validate the modeling data result. In months and years ahead, as maintenance inspections are performed, the modeled areas nearing capacity should be closely monitored for signs of exceeding capacity in order to avoid SSOs, and to refine design parameters for replacement.

As future land use changes occur in the General Plan, the model should be updated to reflect consequences of such changes. The model should also be updated to reflect flow monitoring results as well as the construction of new relief facilities, upgrades, and/or the construction of new sewer lines in order to be fully representative of the community sewer system.

Study Approach
The following tasks were performed in the preparation of this Sewer System Capacity Evaluation Report.

1. The City provided copies of existing sewer system as-built construction plans for use in preparing the initial GIS sewer system mapping and attributes base and for the exhibit maps A, B & C of this Appendix ‘O-1’.

2. The City provided an electronic CAD file of its land use zoning map for use in creating an overlay map of the parcels and sewer maintenance zones in the city system.

3. Willdan developed a computer model (Pizer Hydra) of the City wastewater collection system utilizing the above data.

4. Analysis of the existing wastewater collection system capacity and determination of any capacity deficiencies (refer to the deficiency criteria section of this report and see the exhibit maps in this Appendix ‘O-1’).

5. Development of recommendations for system improvements to correct deficiencies.

6. Preparation of cost estimates for the recommended improvements.

7. Preparation of evaluation findings and recommendations to correct identified deficiencies in a Sewer System Capacity Evaluation Report (this Appendix).

System Criteria and Alternatives
In designing or evaluating a wastewater collection system, the engineer must establish certain criteria upon which to base the design. These include such things as available pipe sizes, Appendix ‘O’
materials, slope, bury or cover, connections, etc. Such criteria are established to ensure that the wastewater collection system can operate effectively under all flow conditions. Each pipe segment must be capable of carrying the peak flows without surcharging the system.

Surcharging the system occurs when the pipe is flowing under pressure. However, many of the initial design assumptions are unnecessary in the analysis of a collection system when the pipe already exists and its diameter and slope are fixed.

In the analysis of an existing sewer system, the Hydra program compares the capacity of each pipe in the system with the peak wastewater flow projected for that particular link or reach of pipe. If the existing pipe size is surcharged, the Hydra program automatically increases the pipe diameter to the next largest standard pipe size that will carry the design flow without being surcharged. At a minimum, all pipes should be 8 inches or larger in diameter and the velocity of flow in the pipe should be greater than 2 feet per second (ft/s). This velocity will prevent deposition of solids in the sewer and help to re-suspend any materials that may have already settled in the pipe. The minimum corresponding slopes to maintain 2 ft/s for various pipe sizes are shown in Table 1.

Table 1
Minimum Pipe Slopes ft/ft
Sewer Size Slope
8” 0.0028
10” 0.0021
12” 0.0016
15” 0.0012
18” 0.0010
It is important to note that the slopes listed above assume the depth of flow in the pipe is 0.64 percent full. If there is insufficient flow to create this condition, greater slopes than those shown may be required in order to maintain the minimum self cleaning velocity condition.

The design and analysis of gravity sewer pipes is typically based upon the depth to diameter ratio (d/D). Common design criteria for proposed new sewer design is 0.50 (50% full) for 8 to 15-inch diameter pipes and 0.75 (75% full) for 18-inch and larger pipes. The area above the water surface (residual capacity) helps to keep the sewage aerated, reducing the possibility of septic conditions and odors. Existing wastewater systems are typically allowed to flow with less residual capacity because development and redevelopment has occurred or is foreseeable in the near future.

This report establishes the hydraulic design criteria for existing sewer pipes by classifying “over capacity” pipes as any with a d/D greater than 0.64. This d/D ratio was arrived at by taking 75 percent of the depth to diameter ratio of a pipe having maximum stable flow capacity, which is at a d/D of 0.85 (75% of 85% is 64%). The area above a d/D of 0.85 is considered hydraulically unstable. This reduction results in approximately 35 percent of the pipe’s full flow capacity being reserved for variations in discharges, periodic peaking of Appendix ‘O’
flow, seasonal variations and minor or temporary obstructions. Again, this residual capacity helps to keep the sewage aerated, reducing the possibility of septic conditions and odors.

The residual capacity allows for the possibility that actual wastewater flows may be slightly higher than anticipated, especially during the hours when instantaneous or intermittent peaks may occur. These peaks are generally observed between the hours of 6:00 a.m. and 8:00 a.m.

Monday thru Friday and between the hours of 9:00 a.m. and 11:00 a.m. Saturday and Sunday. Peak flows may also be observed during rainfall events due to inflow and infiltration conditions.

Exhibit maps A, B, & C in Appendix ‘O-1’ shows the pipes that are capacity deficient per the

0.64 criteria and also shows the pipes that are deficient per the 0.50 criteria. Only the pipes that exceed the 0.64 criteria are recommended for correction projects.

The design capacity of a gravity pipeline is the calculated capacity of the pipeline based on the Manning formula:

Q=1.486 R2/3 S
1/2 /n where, Q = flow in cubic feet per second
R = hydraulic radius in feet = A/ P
A = cross-sectional area of the pipe in square feet
P = wetted perimeter in feet
S = slope of the pipe in feet of rise per foot of length n = Manning’s friction factor
Sewer system capacity is established using a Manning’s fiction factor of 0.013 for vitrified clay pipe.

Alternatives
The following alternatives were considered in developing the recommended schedule of deficiency correction projects.

1. Construction of a parallel sewer facility to carry the excess sewage flow is an obvious solution to most of the deficiencies; however, this solution is not necessarily the most economical or practical approach. In some instances rerouting of tributary areas or the construction of a single relief sewer line can be planned in such a way that it will relieve several main sewer lines thereby avoiding the construction of parallel or replacement facilities and the related cost.

2. In other instances, replacement of the existing sewer with a larger size may be the preferred alternative. The replacement or upsizing of the line may include open trench installation or pipe bursting (if surrounding condition are conducive), and the use of temporary bypass pumping. The decision as to which correction alternative to construct is typically made just prior to the design phase after careful consideration of all design constraints such as existing utilities and the costs associated with potential Appendix ‘O’
utility relocation to provide additional space for the construction of a replacement sewer line.

The engineer’s opinion of budget figures (See Appendix ‘P’) was prepared based on the cost to remove and replace the existing sewer with a larger size, as this is the most conservative cost approach.

It is suggested the where the depth of flow exceeds the design criteria of 0.64 d/D, but does not exceed the maximum stable flow capacity of 0.85 d/D, that consideration be given to allowing these sewers to flow in a slightly overloaded condition in lieu of building a more costly relief facility. This overloading occurs only during peak flow conditions that are short in duration. However, the City should frequently monitor these sewers in order to under take a future corrective action as the overloading problem becomes worse.

Analysis of Existing Sewer System
The City’s sewer system was modeled using Pizer Hydra Ver. 6.4. The Hydra program is designed to provide analysis of both the existing sewer system and the design of any new sewer lines.

After defining (laying out) the existing sewer system, the network was divided into 179 SMZ’s or sewer drainage areas, based upon city sewer records, for input into the computer model. The input data consisted of a numerical designation for each manhole and length of sewer pipe between manholes, the slope of the line, and flow line elevation of each manhole.

Computation of Wastewater Inflows
Once the schematic of the sewer system network was established, data was compiled on each SMZ, General Plan land uses (zoning), and related factors that affect the volume of wastewater generated. Next, it was necessary to compute the area of each type of land use; e.g., low-density residential, medium-density residential, high-density residential, commercial, industrial, schools, etc., within each drainage boundary. The unit flow coefficients (see Table 2) were then applied to the computed areas of land use within each SMZ. The unit flow coefficients, when applied to the land use areas, provide peak flow rates for each particular land use category. The wastewater inflows calculated for the various land use categories within the SMZ were then accumulated to provide the calculated peak flow for the entire drainage area. The accumulation of estimated wastewater flow is accomplished totally within the computer program.

Table 2
Unit Flow Coefficients for Peak Flow Rates
Zone Cu. Ft. per
sec. per acre
Gallons per
day per acre
R-1 0.004 2585
R2 0.008 5171
R3 0.012 7756
Appendix ‘O’
R-P,
Commercial 0.015 9695
Manufacturing 0.021 13573
Institutional 0.015 9695
Flow Monitoring
There was no flow monitoring performed under the contract services for preparation of this SSMP. However, flow confirmation work can be undertaken at any time in the future.

Typically, as maintenance inspection findings indicate changed pipeline capacity conditions for those pipe segments near capacity as indicated in the modeling evaluation results. Flow monitoring results can be used to verify and/or calibrate the sewer flow modeling work for a SMZ as affected by changes in development or observed manhole inspections of flow conditions. Also, additional future flow monitoring is recommended at near capacity locations, during periods of rain, to verify or deny potential inflow and infiltration problems, and to refine design parameters, especially for the higher density residential zones.

For each site monitored, the flow data should be reviewed and compared to the contributing SMZ area. The peak monitored flow rate must be compared to the design flow rate and the shape of the outflow curve compared to the SMZ modeled result. An expected difference between the monitored flow and the design flow is between 150 to 250 percent. This difference is expected because the design flow rate includes the maximum flow rate expected from each development type which contains both wet weather inflow/infiltration and design peaking safety factors.

Summary of Findings and Recommendations
Within the initial introduction and summary section, both the critically deficient (> 85% full) and seriously deficient (between 64% and 85% full) pipe segments were described and referenced. Before undertaking design and construction or identifying further project priorities, the performance of select flow monitoring is recommended at crucial locations, especially during periods of rain to verify or deny any potential inflow and infiltration problems. Also to confirm the actual in-system flow conditions which can and do vary do to water usage and customer practices in waste disposal. The findings identified in this evaluation and report are for planning guidance in addressing the sewer system capacity conditions. Further pre-design refinement and analysis will be necessary before initiation of a final design of improvements for the facilities is under taken.

In the event of any land use changes to the General Plan, upon which this study was based, the model should be updated to reflect the consequences of such changes. The model should also be updated to reflect the construction of new sewer lines.

Appendix ‘O’
Recommended Deficiency Correction Projects
Presented in the engineer’s opinion of cost (Appendix ‘P’) is a remove and replace approach to correct the identified deficient pipe segments. This is usually a conservative approach to costing and should be refined by thorough engineering evaluation and assessment of the specific conditions and replacement options before proceeding with a specific correction project.

The following criteria for defining and prioritizing relief facility need was used:

Priority 1
Sewers with critical deficiencies of d/D > 0.85, are recommended for correction first.

Sewers meeting these criteria are ranked highest.

Priority 2
Sewers with critical deficiencies of 0.64 < d/D < 0.85 are recommended for correction second. Sewers meeting these criteria are ranked lower.

Priority 3
Sewers with a d/D < 0.64 are not capacity deficient; therefore, are not ranked here.

Sewer System Improvements Costs
The unit prices shown in the engineer’s opinion of cost (see Appendix ‘P’) represent the anticipated construction cost only as applicable for mid 2016. Bid prices received on jobs of similar nature in Southern California area were one source of information used to derive the cost figure. In addition, manufacturers, suppliers of material and equipment, and local contractors were consulted on various cost items. An additional 35% of construction cost is added to cover the cost of contingencies, design engineering, contract administration and construction observation.

The engineer’s opinion of cost does not include an adjustment for inflation. Construction costs can be expected to fluctuate as corresponding changes occur in the national or local economy. One available indicator of these changes is the Engineering News-Record Construction Cost Index for the Los Angeles metropolitan area. This index is compiled from actual construction cost data for materials and labor and is reported in Engineering NewsRecord magazine. It is suggested that this index be used to update the unit prices presented in Appendix ‘P’ and in adjusting the estimate from the date of the initial estimates.

Appendix ‘O’
Financing of Improvements
General
Funding considerations are often the deciding factor in scoping and implementation of a project. There are, of course, numerous methods or mix of methods, which could be used to finance the implementation of a sewer system capital improvement plan (CIP), and the ongoing operations and maintenance activities. Among these methods are:

1. Pay-as-You-Go Financing (rates, fees and charges based)

2. State Assistance Programs

3. Municipal Securities

4. Improvement Districts

5. Federal Assistance Programs
In the discussion that follows, the above funding options are briefly described and their adaptability to specific circumstances of a sewer system CIP are noted. In evaluating specific funding programs, services of financial and legal experts in such issues are recommended.

Methods of Financing

1. Pay-as-You-Go Financing:

Development of cash reserves or capital improvement funds, from an agency’s revenue base, is often referred to as "pay-as-you-go" funding. This method avoids interest payments on other types of debt financing. Under this form of financing, the initial capital cost of a project must be accumulated in advance of construction, which can cause a delay in project implementation. If delay is not a crucial factor, this is a cost effective method due to the absence of debt financing costs. This method has sometimes been used together with various forms of short-term financing to construct needed sewer infrastructure.

2. State Assistance Programs:

Under the rules and regulations of the Federal Water Pollution Control Act (Clean Water Act or CWA) and the Federal Safe Drinking Water Act (SDWA), the State has enacted the Clean Water State Revolving Fund (CWSRF) and the Drinking Water Revolving Fund (DWSRF), respectively. These programs are funded by Federal grants, State funds and Revenue bonds. The CWSRF Loan Program provides low-interest loan funding for construction of publicly-owned wastewater treatment facilities, sewers, sewer interceptors, water recycling facilities, as well as implementation of non-point source (NPS) projects or programs. There are different types of funding assistance available under these programs.

Appendix ‘O’
www.waterboards.ca.gov/water_issues/programs/grants_loans/srf/ The Department of Water Resources administers the State bond law programs for Water supply/Water quality, Water conservation, Flood management and Regional water management. www.grantsloans.water.ca.gov
The State Water Resources Control Board administers the State revolving fund loans, Water recycling grants & loans, Small community grants, Agricultural drainage loans, Agricultural drainage management loans, Clean beaches initiative grants, Agricultural water quality grants, Areas of special biological significance (ASBS) grants, Storm water grants, and Santa Monica bay restoration commission grants. www.waterboards.ca.gov
The State Department of Public Health administers the DWSRF, Proposition 84 funding for public water systems, and Proposition 50 for the water security, clean drinking water, coastal and beach protection act of 2002 loans. www.cdph.ca.gov

Various types of infrastructure improvement/construction loans can be arranged through the California Infrastructure and Economic Development Bank (IBank) www.ibank,ca,gov
Limited amounts of public works grant funds have been available to agencies from the State Office of Economic Development. Use of such grant funds must result in the creation of new, permanent jobs in the private sector. In order to ensure that the funds are ultimately assisting those in most need, projects eligible for consideration must be those in areas designated eligible for HUD Urban Development Action Grants (UDAG), EDA Sudden or Long-term Economic Deterioration, or EDA Designated Special Impact Area.

3. Municipal Securities:

Historically, general obligation bonds (GOB’s) had been a prevalent method of financing various public works improvements. They are secured by an agency’s total assets and payable from ad valorem taxes levied on all taxable properties within the agency’s boundary. However, the Jarvis-Gann Amendment (Proposition 13 of 1978) prohibits the levying of ad valorem property taxes beyond pre-existing authorizations and levels (preJuly 1, 1978). Therefore, authorization and issuance of GOB’s is not considered feasible under current law.

An option to GOB’s is the issuance of a specific type note or bond form, such as a revenue anticipation note (RAN) or a tax anticipation note (TAN) or a certificate of participation (COP) or various combinations of available authorities that can be used to fund public infrastructure needs. These types of municipal securities (Munis) are generally tax-exempt and commonly used to fund public works infrastructure and facilities. Many states also exempt their securities from their own taxes, which makes those securities particularly attractive investments for their own residents.

Appendix ‘O’
TAN’s and RAN’s are instruments backed by anticipated taxes or revenues respectively.

When these types of notes are considered for funding of needed infrastructure, a specified source of tax or revenue stream is identified and pledged for repayment of the debt. For example, with sewer facilities, all or a portion of the sewer service revenue fees/charges could be used as backing for the debt instrument selected. Then other local revenue sources could be considered for ongoing operations and maintenance (O&M) or some acceptable mix and match of funds specified to secure the debt and accomplish the O&M.

COP’s are another form of municipal funding instrument available. These generally require the facility improvement being funded to be named as security for the investment with a lease back of the facility by the municipality. In turn, the municipality pledges some revenue stream(s) that would be used to repay the investor held notes.

When Munis are being considered for funding of improvements, consultation with an experienced and qualified financing consultant and bond counsel are a must.

4. Improvement Districts:

In general, special assessment district procedures have been established by statute to provide for financing of construction and/or acquisition of public works improvements, such as sewer systems, and for assessing the cost of such improvements to the benefiting properties. Under all assessment proceedings, the cost of the work is assessed against properties within the benefited area. The assessments are levied in specific amounts against each individual property on the basis of the benefit each parcel receives. The property owner may pay the assessment in cash during the cash collection period of 30 days. But, if any assessments are not paid in cash during that period, bonds are usually issued to represent the unpaid assessments and the benefited properties are assessed on their annual property tax bill over a usual period of 10 to 20 years.

The City of West Covina utilizes Government Code Section 38902 to establish sewer service charges. While an assessment district proceeding may be a reasonable and equitable means for financing sewer system improvements, further evaluation and stakeholder involvement is a usual practice to determine the viability and practicality of utilizing such financing method.

5. Federal Assistance Programs:

There are, and have been, a series of federal grant and loan programs which may be applicable to public infrastructure projects. However, the qualification criteria for such programs vary from time to time and their funding or continuation is subject to congressional appropriations. Therefore, such programs should not be considered as a likely source of funds unless a funding commitment letter has been received.

Historically, federal programs administered by the Economic Development Administration (EDA) provide financial and technical assistance to aid the economic development of areas with high unemployment or low family income levels.

Communities must make long-range plans for economic growth in order to be eligible for EDA financial assistance, in the form of grants and loans for public works and Appendix ‘O’
development that generates jobs and economic opportunity. Typical public works projects include construction of roads, water and sewer lines, and public facilities. To determine the status requires timely monitoring.

Under the rules and regulations of the Housing and Community Development Act of 1974, the Community Development Block Grant (CDBG) program can fund housing and community development needs. This includes part or all of improvements necessary to upgrade existing sewer facilities. Those qualifying geographic areas within the City that have the greatest overall deficiency in physical infrastructure receive the highest priority according to CDBG criteria. When the sewer system has a defined deficiency, then it is appropriate to use CDBG funds to meet health and safety standards as well as to encourage up-grading of abutting housing and physical environment.

The primary statutory objective of the CDBG program is to develop viable communities by providing decent housing and a suitable living environment and by expanding economic opportunities, principally for persons of low- and moderate-income.

Communities receiving CDBG funds through the State may use the funds for many kinds of community development activities including, but not limited to:
 acquisition of property for public purposes;
 construction or reconstruction of streets, water and sewer facilities, neighborhood centers, recreation facilities, and other public works;  demolition;
 rehabilitation of public and private buildings;
 public services;
 planning activities;
 assistance to nonprofit entities for community development activities; and  assistance to private, for profit entities to carry out economic development activities (including assistance to micro-enterprises).
www.hcd.ca.gov/ca/cdbg/about/html
The United State Department of Agriculture Rural Development Program provides communities with population less than 50,000 a variety of direct-guaranteed-loans and /or grants. These include water and wastewater system improvement funding. www.rurdev.usa.gov/ca
Appendix ‘O’
APPENDIX ‘O-1’
Sewer System Capacity Analysis
Deficient Pipes Exhibits

AGENDA ITEM NO. 7

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: July 16, 2024
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: PUBLIC HEARING REGARDING FISCAL YEAR 2024-25 ASSESSMENT FOR THE

WEST COVINA CITYWIDE LIGHTING AND MAINTENANCE DISTRICT
RECOMMENDATION:

It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. 2024-51 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, CONFIRMING THE DIAGRAM AND ASSESSMENT FOR THE CITYWIDE LIGHTING AND MAINTENANCE DISTRICT FOR FISCAL YEAR 2024-25 BACKGROUND:

The Citywide Lighting and Maintenance District ("Citywide District" or "District") was established in 1976.

As the name implies, this District encompasses the entire City of West Covina (“City”). Prior to Fiscal Year 1997-98, the Citywide District funded a variety of public improvements and services which included:
street tree maintenance, median maintenance, park maintenance, municipal pool maintenance, area lighting maintenance, traffic signal maintenance, traffic engineering, and street lighting engineering.

Since the passage of Proposition 218 in November 1996 and the subsequent property owner-approval of the Citywide District assessment in July 1997, the Citywide District assessment currently funds only those services that have been designated as a "Special Benefit." This includes the maintenance and servicing of most of the streetlights and street trees within the City. The Citywide District funds the operation and maintenance of assessable (special benefit) street trees and street lighting. These funds are used for the operations and maintenance of streetlights, trimming of street trees, and removal and replacement of diseased street trees.

DISCUSSION:

The Landscape and Lighting Act of 1972 (California Streets and Highways Code section 22500 et seq.) (the "Act") specifies the procedures for annual renewals of maintenance districts. At the regular meeting of July 2, 2024, the City Council adopted Resolution No. 2024-43, preliminarily approving the Engineer's Report for the Citywide District prepared pursuant to the provisions of the Act, declaring its intention to levy and collect the assessment for FY 2024-25, and setting July 16, 2024 as the date for the public hearing on the proposed assessment.

The voter-approved rates for the Citywide District included a provision for not more than a 2% annual increase based on the Consumer Price Index (CPI). The CPI increase for the one-year period from March 2023 to March 2024 for the Los Angeles-Long Beach-Anaheim areas was 4.03%. Therefore, March 2023 to March 2024 for the Los Angeles-Long Beach-Anaheim areas was 4.03%. Therefore, current rates may increase a maximum of 2.00%. This increase will permit the District to provide the standard level of service in the District.

The assessment rates in the District are based on the Equivalent Dwelling Unit (EDU) method. In this methodology, a single-family residential parcel will equal one EDU and pay an assessment of $60.00 per year, an increase of $1.15 per year from Fiscal Year 2023-24.

As outlined above, assessment funds are used for the operation and maintenance of streetlights, trimming of street trees, and removal and replacement of diseased street trees. Increased scope of work for Citywide Lighting and Maintenance District is recommended to include the repair and replacement of light standards, hardscape repair and replacement of off-grade, cracked and broken sidewalks and ADA ramps, tree trimming, maintenance, and/or removal of the street trees on a citywide cycle, and landscape maintenance including trash removal and clearing of the median plants, shrubbery, and irrigation. It is estimated that the budget required for the increased lighting, hardscape, and landscaping scope is approximately double the existing Citywide District budget.

As costs have risen, maintenance has suffered. A full study is needed to ascertain what a proper level of maintenance would cost and explore how to properly set the assessment rate. Such a study will take several months and, if rates are to be increased, would require a vote by the affected property owners.

Pending completion of a further analysis, this report recommends that assessment rates be increased by the property owner-approved CPI increase of 2% for Fiscal Year 2024-25.

The approval of the Engineer's Report by the City Council does not commit the City Council to adopt the proposed assessments for the District. At the public hearing, the City Council is required to consider all comments for and against the proposed assessment. During or after the public hearing, the City Council may order maintaining or reducing the proposed rates and revising expenditures that are funded by the District. The City Council's action only becomes final when the assessments are confirmed by resolution upon completion of the public hearing.

LEGAL REVIEW:

The City Attorney's Office has reviewed and approved the resolution as to form.

OPTIONS:

The City Council has the following options:

1. Increase current assessment rates by 2.00% based on the current escalation formula. This would generate an additional $37,988 in streetlights and street trees assessment; or

2. Maintain the current assessment rates.  Maintaining the rates at their current levels (0% increase) would deplete the reserves at a faster pace and require the General Fund to subsidize the district in future years ; or

3. Provide alternative direction.

Prepared by: Michael Ackerman P.E.

Fiscal Impact
FISCAL IMPACT:

For FY 2024-25, the Engineer’s Report for the Citywide Lighting and Maintenance District proposes to For FY 2024-25, the Engineer’s Report for the Citywide Lighting and Maintenance District proposes to use the voter approved adjustment to increase the assessment rates by 2.00% from their current levels, which is $58.85. This rate would generate an additional $37,988, in assessments.  This is the amount of increase allowed under Proposition 218.

The total projected income from the recommended rates is $1,983,181. The preliminary operating budget for the district is $2,048,832.

Since the City of is not exempt from assessments for this District, the City’s total assessment is about $55,594.  The City pays this assessment using General Funds within the non-departmental operating budget.

There are no legal requirements or formal guidelines for the amount of reserves in an assessment district.

Attachments
Attachment No. 1 - Resolution No. 2024-51
Attachment No.2 - 15 Year Rate History
Attachment No.3 - Engineer's Report
Attachment No.4 - 10 Year Fiscal Projection
CITY COUNCIL GOALS & OBJECTIVES: A Well-Planned Community Enhance City Image and Effectiveness
ATTACHMENT NO. 1
RESOLUTION NO. 2024-51

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, CONFIRMING THE

DIAGRAM AND ASSESSMENT FOR THE CITYWIDE

LIGHTING AND MAINTENANCE DISTRICT FOR FISCAL
YEAR 2024-25
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, the City’s Citywide Lighting and Maintenance District (the “District”) has been established pursuant to the Landscaping and Lighting Act of 1972 (California Streets and Highways Code Section 22500 et seq.) (the “Act”) to fund the maintenance and servicing of certain public street lighting and street trees in the City; and WHEREAS, in connection with the District, the City annually levies an assessment against real property; and
WHEREAS, by its Resolution No. 2024-42, adopted July 2, 2024, the City Council directed Willdan Financial, as assessment engineer (the “Engineer”), to prepare and file a report regarding the Fiscal Year 2024-25 assessment to be levied in connection with the District; and
WHEREAS, the Engineer filed said report, entitled “City of West Covina, Citywide Lighting & Maintenance District, Fiscal Year 2024/2025 Engineer’s Report” (the “Report”) which on file and available for public inspection in the Office of the City Clerk and is incorporated herein by reference; and
WHEREAS, by its Resolution No. 2024-43, adopted July 2, 2024, the City Council preliminarily approved the Report, declared its intention to levy and collect assessments within the District for Fiscal Year 2024-25, and set a public hearing for July 16, 2024 at 7:00 p.m. regarding the assessments (the “Hearing”); and WHEREAS, at the Hearing, which was noticed as required by law, all interested persons were afforded the opportunity to hear and be heard and the City Council considered all oral statements and written protests made or filed by any interested person; and
WHEREAS, the City Council desires to levy the assessments for Fiscal Year 2024- 25 as set forth in the Report.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council determines that a majority protest has not been filed against the assessments set forth in the Report.

SECTION 2. The City Council approves the Report as filed.

SECTION 3. The City Council confirms the diagram and assessment for the District for Fiscal Year 2024-25 as set forth in the Report.

SECTION 4. Pursuant to Section 22631 of the Act, the adoption of this resolution will constitute the levy of the assessment for Fiscal Year 2024-25.

SECTION 5. The City Council finds and determines that the levy and collection of the assessment is statutorily exempt from California Environmental Quality Act (“CEQA”) pursuant to Section 15273 of the CEQA Guidelines, in that the proceeds of the assessments are to be used as for operating expenses and equipment and supplies.

SECTION 6. The City Clerk is directed to file the diagram and assessment, or a certified copy thereof, with the Los Angeles County Auditor-Controller. The assessments shall be collected at the same time and in the same manner as County taxes are collected, and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments.

SECTION 7. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 16th day of July, 2024.

Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2024-51 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 16th day of July, 2024, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
ATTACHMENT NO.2
Fiscal Year Assessment
2024-25
Proposed $60.00
2023-24 $58.85
2022-23 $57.68
2021-22 $56.54
2020-21 $55.45
2019-20 $53.34
2018-19 $52.29
2017-18 $52.29
2016-17 $51.28
2015-16 $50.41
2014-15 $50.15
2013-14 $49.66
2012-13 $48.69
2011-12 $47.73
2010-11 $46.81
West Covina
Citywide Lighting and Maintenance District
15 Year Rate History
For a Typical Single-Family Residential Property
City of West Covina
Citywide Lighting & Maintenance
District
FISCAL YEAR 2024/2025 ENGINEER’S REPORT
Intent Meeting: July 2, 2024
Public Hearing: July 16, 2024
27368 Via Industria
Suite 200
Temecula, CA 92590
T. 951.587.3500|800.755.6864
F. 951.587.3510|888.326.6864
Property Tax Information Line
T.866.807.6864
www.willdan.com
ATTACHMENT NO. 3

ENGINEER'S REPORT AFFIDAVIT
Citywide Lighting and Maintenance District
City of West Covina
County of Los Angeles, State of California
This Report describes the District including the improvements, budgets, parcels and assessments to be levied for Fiscal Year 2024/2025 as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Los Angeles County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the District. The undersigned respectfully submits the enclosed Report as directed by the City Council.

Dated this ____________ day of ______________, 2024.

Willdan Financial Services
Assessment Engineer
On Behalf of the City of West Covina
By: ________________________________
Chonney Gano, Project Manager
District Administration Services
By: ________________________________
Tyrone Peter
PE # C 81888

TABLE OF CONTENTS
OVERVIEW...............................................................................................................................1 PROPOSITION 218 COMPLIANCE ......................................................................................3 I. PLANS AND SPECIFICATIONS....................................................................................4 A. DESCRIPTION OF WORK..........................................................................................4 B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT.............................................5 C. DESCRIPTION OF IMPROVEMENTS AND SERVICES.........................................6 II. METHOD OF APPORTIONMENT..................................................................................7 A. PROPOSITION 218 BENEFIT ANALYSIS................................................................7 B. BENEFIT ANALYSIS...................................................................................................8 C. ASSESSMENT METHODOLOGY..............................................................................9 D. ASSESSMENT RANGE FORMULA ...................................................................... 155 III. ESTIMATE OF COSTS................................................................................................ 166 A. CAPITAL IMPROVEMENT PROJECT FUND....................................................... 166 B. PROPOSED INCREASE SCOPE OF WORK AND SUMMARY OF OPERATING COSTS .............................................................................................................................. 177 C. PROPOSED INCREASE SCOPE OF WORK AND SUMMARY OF TOTAL COSTS .............................................................................................................................. 188 IV. BOUNDARY MAP........................................................................................................ 200 V. ASSESSMENT ROLL...................................................................................................211 FY 2024/2025 Citywide Lighting and Maintenance District Page 1

OVERVIEW
The City of West Covina (“City”), annually levies and collects assessments in order to provide and maintain facilities, improvements and services within the Citywide Lighting and Maintenance District (“District”). The District was established in 1976 pursuant to the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code (“1972 Act”). Prior to Fiscal Year (“FY”) 1997-98 the District funded a variety of public improvements and services which included: street tree maintenance, median maintenance, park maintenance, municipal pool maintenance, area lighting maintenance, traffic signal maintenance, traffic engineering, and street lighting engineering. Since the passage of Proposition 218 (“Proposition”) in November 1996 and the subsequent property owner approval in July 1997, the District assessment currently funds only those services that have been designated as a "Special Benefit", which is the maintenance of most of the streetlights and street trees within the City.

These funds are used for the operations and maintenance of streetlights, trimming of street trees, and removal and replacement of diseased street trees.

The Engineer’s Report (“Report”) has been prepared pursuant to Chapter 1, Article 4 and Chapter 3 of the 1972 Act, and presented to the City Council for their consideration and approval of the proposed improvements and services to be provided within the District and the levy and collection of annual assessments for FY 2024/2025.

This Report describes the District, the improvements and the proposed assessments to be levied against properties in connection with the benefits the properties will receive from the maintenance and servicing of the District improvements for FY 2024/2025. The annual assessments to be levied on properties within the District provide a funding source for the continued operation and maintenance of local landscape improvements installed in connection with the development of properties within the District. Each fiscal year, the City establishes the District’s assessments based on an estimate of the costs to maintain, operate and service the landscape improvements and based upon available revenues including fund balances, City contributions and assessment limits. The costs of the improvements and the proposed annual assessments budgeted and assessed against properties within the District may include: the estimated expenditures for regular annual maintenance and repairs; incidental expenditures related to the operation and administration of the District; deficits or surpluses from prior years; revenues from other sources; and the collection of adequate funds for operational reserves or periodic expenditures including installments collected for long-term improvement projects. Each parcel is assessed proportionately for only those improvements, services and expenses for which the parcel will receive special benefit.

The word “parcel,” for the purposes of this Report, refers to an individual property assigned its own Assessor’s Parcel Number (“APN”) by the Los Angeles County (“County”) Assessor’s Office. The County Auditor/Controller uses Assessor’s Parcel Numbers and specific Fund Numbers to identify properties to be assessed on the tax roll for the special benefit assessments.

FY 2024/2025 Citywide Lighting and Maintenance District Page 2 At a noticed annual Public Hearing, the City Council will accept all public comments and written protests regarding the District and the annual levy of assessments. Upon conclusion of the Public Hearing, the City Council will consider all public comments and review the Report. The City Council may order amendments to the Report or confirm the Report as submitted. Following final approval of the Report and confirmation of the assessments the Council will, by Resolution, order the improvements to be made and confirm the levy and collection of assessments pursuant to the 1972 Act. The assessments as approved will be submitted to the County Auditor/Controller to be included on the property tax roll for each parcel.

While the budgets outlined in this Report reflect the estimated costs necessary to fully and adequately provide for the maintenance and operation of the improvements within the District, many of these estimated costs and associated services cannot be funded by the current assessment revenues and contributions from the City. To fully fund the improvements, it may be necessary to increase assessment revenues by a percentage greater than the currently approved inflationary adjustment, which is no greater than the percentage increase of the Los Angeles-Long Beach-Anaheim Consumer Price Index (“CPI”) as published by the Department of Labor’s Bureau of Labor Statistics or 2% whichever is less. (As of January 2018, the Los AngelesRiverside-Orange County Consumer Price Index region name changed to LosAngeles-Long Beach-Anaheim Consumer Price Index). This will require the support of the property owners for new or increased assessments through a ballot proceeding conducted under the provisions of the California Constitution Article XIIID.

In FY 2017/2018, the City conducted a property owner protest ballot proceeding for a proposed Maximum Assessment increase of 12%. Based on the results of the protest ballot, the City Council declined to adopt the new Maximum Assessment increase.

As required by the 1972 Act, this Engineer’s Report describes the improvements to be operated, maintained and serviced by the District, an estimated budget for the District improvements, and the proposed assessments to be levied upon each assessable lot or parcel within the District for FY 2024/2025.

This Report consists of five (5) parts:

Part I
Plans and Specifications: A general description of the District and the improvements for which parcels are assessed. The proposed assessments as outlined in this Report are based on the improvements that provide a special benefit to the properties within the District. The plans and specifications contained in this Report generally describe the nature, location and extent of the improvements.

Part II
Method of Apportionment: A description of how the proportionate amount of the assessments is to be charged in proportion to the benefits received by each lot or parcel within the boundaries of the District.

FY 2024/2025 Citywide Lighting and Maintenance District Page 3 Part III
Estimate of Costs: An estimate of the annual costs to properly operate, maintain, and service the landscape improvements and appurtenant facilities. This budget includes an estimate of the maintenance costs and incidental expenses including, but not limited to: labor, materials, equipment and administration expenses as well as the collection of appropriate funding necessary to properly support the improvements. Not all services and costs identified in these budgets can be supported by the current assessment revenues and City contributions, and as such, City staff shall make the determination of which services and activities shall be provided based on available revenues.

Part IV
Boundary Map: A diagram showing the boundaries of the District is provided in this Report and includes all parcels determined to receive special benefits from the improvements. Parcel identification, the lines and dimensions of each lot, parcel and subdivision of land within the District are shown on the Los Angeles County Assessor's Parcel Maps and shall include any subsequent lot line adjustments or parcel changes therein. Reference is hereby made to the Los Angeles County Assessor’s Parcel Maps for a detailed description of the lines and dimensions of each lot and parcel of land within the District. A diagram showing the overall boundaries of the District is on file with the City Clerk and the Office of the City Engineer, and by reference is made part of this Report.

Part V
Assessment Roll: A listing of the assessment amount associated with each parcel within the District. The assessments presented herein are unchanged from the previous fiscal year.

PROPOSITION 218 COMPLIANCE
On November 5, 1996, California voters approved Proposition 218. This Proposition amended the California Constitution and was the latest in a series of initiatives reducing the revenue-raising discretion of California local governments. The provisions of the Proposition, now California Constitution Articles XIIIC and XIIID, can be summarized in four general areas:

1. Strengthens the general and special tax provisions of Proposition 13 and Proposition 62.

2. Extends the initiative process to all local taxes, assessments, fees, and charges.

3. Adds substantive and procedural requirements to assessments.

FY 2024/2025 Citywide Lighting and Maintenance District Page 4

4. Adds substantive and procedural requirements to property-related fees and charges.

Proposition 218 required that beginning July 1, 1997, all new and existing assessments (with some exceptions) must conform to new substantive and procedural requirements.

However, certain assessments are exempted from these requirements until they are increased.

Generally, these exemptions include:
(a) Assessments used exclusively to fund sidewalks, streets, sewers, water, flood control, drainage systems, or vector control.
(b) Assessments imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed.
(c) Assessments used exclusively for bond repayments, the cessation of which would violate the Contract Impairment Clause of the U.S. Constitution. (d) Assessments previously approved by a majority of voters.

The assessments for the District were approved in a mailed ballot election in July 1997 in accordance with the Article XIIID substantive and procedural requirements. Any subsequent increases in the assessments above those initially approved by the mailed election will be subject to the procedures and approval process of Section 4 of Article XIIID of the California Constitution.

I. PLANS AND SPECIFICATIONS
A. DESCRIPTION OF WORK
The existing facilities to be maintained and serviced include street lighting facilities and street trees.

The District will fund the costs in connection with the district maintenance and servicing including, but not limited to, personnel, electrical energy, water, materials, contracting services, and other expenses necessary for the satisfactory operation of these facilities. The facilities are described as follows:

Landscaping and Appurtenant Facilities
Facilities include but are not limited to: trees, irrigation system, hardscape, fixtures, sidewalk maintenance resulting from landscape growth and appurtenant facilities, in public right-of-way, parkways, and dedicated easements within the boundaries of the District.

Lighting and Appurtenant Facilities
Facilities include but are not limited to: poles, fixtures, bulbs, conduits, conductors, equipment including guys, anchors, posts and pedestals, metering FY 2024/2025 Citywide Lighting and Maintenance District Page 5 devices and appurtenant facilities as required to provide lighting in the public right-of-way and dedicated easements within the boundaries of the District.

The public lighting system shall be maintained to provide adequate illumination.

Electricity for streetlights shall be furnished by the Southern California Edison Company, and it shall be adequate for the intended purpose. Rates for power shall be those authorized by the California Public Utilities Commission. “Maintenance” means the furnishing of services and materials for the ordinary and usual operation, maintenance and servicing of the landscaping, public lighting facilities and appurtenant facilities, including repair, removal or replacement of all or part of any of the landscaping, public lighting facilities or appurtenant facilities; providing for the life, growth, health, and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, and treating for disease or injury; the removal of trimmings, rubbish, debris, and other solid waste.
“Servicing” means the furnishing of water for the irrigation of landscaping and the maintenance of any of the public lighting facilities and furnishing of electrical energy for the public lighting facilities or for the lighting or operation of landscaping or appurtenant facilities.

B. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT
As applicable or may be applicable to this proposed District, the 1972 Act defines improvements to mean one or any combination of the following:

The installation or planting of landscaping.

The installation or construction of statuary, fountains, and other ornamental structures and facilities.

The installation or construction of public lighting facilities.

The installation or construction of any facilities which are appurtenant to any of the foregoing or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities.

The maintenance or servicing, or both, of any of the foregoing.

The acquisition of any existing improvement otherwise authorized pursuant to this section.

Incidental expenses associated with the improvements including, but not limited to:

The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment;
FY 2024/2025 Citywide Lighting and Maintenance District Page 6 The costs of printing, advertising, and the publishing, posting and mailing of notices; Compensation payable to the County for collection of assessments; Compensation of any engineer or attorney employed to render services; Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements;
Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5.

Costs associated with any elections held for the approval of a new or increased assessment.

The 1972 Act defines "Maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including:

Repair, removal, or replacement of all or any part of any improvement.

Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury.

The removal of trimmings, rubbish, debris, and other solid waste.

The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.

C. DESCRIPTION OF IMPROVEMENTS AND SERVICES
The following outlines the various improvements associated with the properties and developments throughout the District. The detailed plans and specifications of the District improvements are on file in the office of the City Public Works Department and by reference are made part of this Report.

There are currently no ongoing Capital Improvement Projects:

FY 2024/2025 Citywide Lighting and Maintenance District Page 7 II. METHOD OF APPORTIONMENT
A. PROPOSITION 218 BENEFIT ANALYSIS
The costs of the proposed improvements have been identified and allocated to properties within the District based on special benefit. The improvements provided by this District and for which properties are assessed are local public landscape improvements and related amenities that were installed in connection with the development of the properties or would otherwise be required for the development of properties within each respective Zone of the District. The assessments and method of apportionment is based on the premise that these improvements would otherwise not have been required without the development of those parcels within the District.

Article XIIID Section 2(d) defines District as follows:
“District means an area determined by an agency to contain all parcels which will receive a special benefit from a proposed public improvement or property-related service”; Article XIIID Section 2(i) defines Special Benefit as follows:
“Special benefit” means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large. General enhancement of property value does not constitute “special benefit.” Article XIIID Section 4(a) defines proportional special benefit assessments as follows:
“An agency which proposes to levy an assessment shall identify all parcels which will have a special benefit conferred upon them and upon which an assessment will be imposed. The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of a public improvement, the maintenance and operation expenses of a public improvement, or the cost of the property related service being provided. No assessment shall be imposed on any parcel which exceeds the reasonable cost of the proportional special benefit conferred on that parcel.” The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements which include the construction, maintenance, and servicing of public lights, landscaping and appurtenant facilities. The 1972 Act further requires that the cost of these improvements be levied according to benefit rather than assessed value”:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.”
Pursuant to Section 22574 of the 1972 Act permits the designation of zones of benefits within any individual assessment district if "by reason of variation in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvements." Thus, the 1972 Act requires the levy of a true "assessment" rather than a "special tax.”
In addition, Proposition 218 the "Right to Vote on Taxes Act" which was approved on the November 1996 Statewide Ballot, requires that a parcel's assessment may not exceed the reasonable cost of the proportional special benefit conferred on that FY 2024/2025 Citywide Lighting and Maintenance District Page 8 parcel. Proposition 218 provides that only special benefits are assessable and the City must separate the general benefits from the special benefits.

The formula used for calculating assessments in this District reflects the composition of the parcels, and the improvements and services provided in order to fairly apportion the costs based on estimated benefit to each parcel.

B. BENEFIT ANALYSIS
The assessment is proposed to be levied to defray the cost of the operation, servicing, and maintenance of street trees and street lighting and appurtenant facilities, including but not limited to, personnel, electrical energy, utilities such as water, materials, contracting services, and other items necessary for the satisfactory operation of these services.

Street Lighting Benefit:

Proper maintenance and operation of the street lighting system benefits in proximity adjacent to the lights by providing security, safety and community character, and vitality. The amount of benefit received will vary with the different land use on the property. There are three (3) categories from which the total special benefit of a parcel is derived:

1. Security and Safety Benefit. The prevention of crime, the alleviation of the fear of crime, and the prevention of traffic accidents in a community.

2. Community Character and Vitality Benefit. The promotion of social interaction, promotion of business and industry, and the contribution to a positive night time visual image for the community.

3. Lighting Intensity Benefit. As the lighting levels increase, so do the benefits associated with the lighting. Lighting Standards usually require approximately twice the level of lighting in commercial/industrial areas than in residential areas.

Parcels, which are located on streets with streetlights, receive a special lighting benefit. Parcels which are located on private streets receive a substantially reduced benefit from local lighting, parcel which do not have any local streetlights receive no benefit from street lighting.

Lighting at the street intersection, which is defined as safety lighting, is considered to be the minimum lighting requirement for vehicular safety; therefore, safety lighting represents the general benefit portion of street lighting. Additionally, lights, which are on arterials of the City, which do not have parcels fronting on them, are considered a general benefit. Those general benefit portions of the City's lighting budget will not be assessed.

FY 2024/2025 Citywide Lighting and Maintenance District Page 9 Benefit Zones. Most parcels within the City front on streets with streetlights and therefore receive a direct lighting benefit. However, there are some areas in the City, which have a higher level of lighting and these have been designated as additional Benefit Zones.

Zone A. The Civic Center and Plaza at West Covina areas receive a higher level of street lighting.

Zone B. The properties along Glendora Avenue from Walnut Creek Parkway to the I-10 Freeway receive a higher level of street lighting than Zone A.

Those parcels which also have public lighting in adjacent alleyways receive an equal amount of benefit for the alley lights as for the streetlights, therefore, these parcels are assessed two times the benefit of the basic local lighting. The parcels that front streets without streetlights do not receive a local lighting benefit and therefore are not assessed.

Street Trees:

Trees, landscaping, hardscaping and appurtenant facilities, if well maintained, provide beautification, shade and enhancement of the desirability of the surroundings.

The City maintains street trees throughout the City. The trees are located within the public right-of-way and provide aesthetically pleasing environment, shade, beautification, and according to some authorities’ air purification and sound attenuation. These positive attributes increase the desirability of properties located on streets that have trees on them.

More importantly, proper maintenance of these facilities, especially routine trimming of street trees and removal/replacement of deceased trees, is essential to the safety of the users of adjacent properties.

Parcels that are located on streets which do not have trees do not benefit and are not assessed. Street trees on arterials of the City that do not have parcels fronting on them are considered a general benefit. There are approximately seven hundred and eighty-four (784) such trees out of approximately twenty-seven thousand forty-eight (27,048) street trees in the City, or 2.90%. Therefore, 2.90% of the City street tree budget will be funded through the City’s General Fund account.

C. ASSESSMENT METHODOLOGY
The methods of apportionment utilized for the District calculates the receipt of special benefit from the respective improvements based on the actual or proposed land use of the parcels. The special benefit received by each lot or parcel is equated to the overall land use of the parcel based on the parcel’s actual land use or proposed planned development and is reliant upon the special benefit received from the improvements planned or existing within the District.

FY 2024/2025 Citywide Lighting and Maintenance District Page 10 To identify and determine the special benefit to be received by each parcel, it is necessary to consider the entire scope of the improvements. The costs associated with the improvements shall be fairly distributed among the parcels based upon the special benefit received by each parcel. Additionally, in compliance with Section 4 of Article XIIID, each parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred to that parcel. The benefit formula used to determine the assessment obligation is therefore based upon both the improvements that benefit the parcels of the District as well as the proposed land use of each property as compared to other parcels that benefit from those specific improvements.

Equivalent Dwelling Units:

Since the assessments will be levied against parcels of property as shown on the tax rolls, the final charges must be assigned by Assessor's Parcel Number. If assessments were to be spread just by parcel, not considering land use or parcel size, a single-family parcel would be paying the same as a fifty (50) unit apartment parcel or a large commercial establishment in a similar zone and this would not be equitable and would not satisfy the Proposition 218 requirements.

The single-family residential parcel has been selected as the basic unit for calculation of assessment since it represents an estimated 80% of the parcels in the City.

Therefore, the single-family residential parcel is defined as an Equivalent Dwelling Unit (“EDU”). A methodology has been developed to calculate the EDUs for other residential land uses and for non-residential parcels. Every land-use is converted to EDUs: parcels containing apartments are converted to EDUs based on the number of dwelling units on each parcel of land; commercial and industrial parcels are converted based on the lot size of each parcel of land.

The EDU method is usually seen as more appropriate and equitable for landscaping and lighting districts, as the benefit to each parcel from the improvements being maintained extends beyond the front of their property. Therefore, assessments are apportioned as a function of land-use type and whether a property is developed or not. This may be more clearly shown by taking an example of condominiums. Under the current method of assessment, the frontage along the whole condominium complex is measured, and then is divided by the number of units within the complex.

This spreads a relatively small assessment to each of the condominiums, which is not commensurate with the benefit each one of them receives.

EDU Application:

Single-Family Residential - The single-family residential parcel has been selected as the basic unit for calculation of the benefit assessment. The basic unit shall be called an Equivalent Dwelling Unit (EDU). Parcels zoned for single-family residential uses are assessed 1 EDU.

FY 2024/2025 Citywide Lighting and Maintenance District Page 11 Multi-Family Residential - Multiple residential (including condominiums) land use equivalencies are determined based on the number of dwelling units on each parcel.

Due to population density and size of structure relative to the typical single-family residence, each dwelling unit defined as multi-family residential, including condominiums, would be 0.75 EDU. Benefits to a multi-family residential property do not increase proportionately as the number of units increase. Therefore, the population per unit decreases as the residential land use density increases and there is a corresponding reduction in benefit to a parcel. Also, as the number of dwelling units increases, the average value per rental unit decreases. Therefore, there is a reduced benefit to a parcel as the number of dwelling units increases. By decreasing the equivalency as the number of units increases, a reasonable benefit assessment is achieved. Therefore, the equivalency is reduced to 0.5 EDU per dwelling unit, for five (5) through fifteen (15) dwelling units (as parcels with 5 to 15 units are considered "high medium density" as opposed to the "low density" of duplexes, triplexes and fourplexes), and the equivalency is reduced to 0.25 EDU per dwelling unit for more than 15 units, which are considered to be "high density". Fifteen units are established as the limit of the "high medium density" category as State law (California Title 25, Section 42) requires that apartment complexes with 16 or more dwelling units have a manager located on the premises, which is an indication of "high density".

Mobile Homes - Mobile home parks, and mobile homes located within mobile home parks, are converted to EDUs based on the population density and size of structure relative to a single-family residence. Therefore, mobile home parks and mobile homes located within mobile home parks would be assessed 0.5 EDU per mobile home. No decrease would be applied to this factor, as mobile homes are all separate dwellings with no common walls.

Non-Residential - In converting improved non-residential properties to EDUs, the factor used is the City of West Covina's average density for single-family residential areas, which are five (5) dwelling units per acre. All properties developed for nonresidential uses are therefore assigned 5 EDUs per acre for the first five (5) acres. It is our experience, based upon a review of large non-residential parcels, that the utilization of that portion of non-residential property greater than 5 acres more closely resembles that of vacant land as it is typically undeveloped. Therefore, after the first 5 acres, each additional acre will be charged 25% of 5 EDUs which results in 1.25 EDUs per acre, similar to vacant land as described below.

Vacant Property:

Vacant property is described, as parcels with no improved structures. These properties receive benefits based on their land, as this is the basis of their value.

Based on the opinions of professional appraisers, appraising current market property values for real estate in Southern California, the land value portion of the property typically ranges from 20 to 30 percent of the property's total value. Additionally, the utilization of vacant property is significantly less than improved property, and vacant FY 2024/2025 Citywide Lighting and Maintenance District Page 12 property has a traffic generation rate of 0. Therefore, it is recommended that vacant property be assessed at the rate of 25 percent of improved property.

Vacant Residential - Parcels defined as residential parcels, which do not have structures on the parcels, are assessed 25% of the parcel with a single-family dwelling thereon. The parcel will be assessed 0.25 EDU per parcel.

Vacant Non-Residential - Parcels defined as parcels which are not residential parcels and which do not have structures on the parcel area assessed based upon the acreage of the parcel. The parcels will be assessed at the rate of 25% of the developed non-residential properties, or 1.25 EDU per acre or any portion thereof, with a minimum of 0.25 EDU per parcel and up to a maximum of 5 acres (6.25 EDUs) per parcel, as parcels over five (5) acres may be considered as open space, and no longer receive any benefit.

Public Property - Article XIIID of the California Constitution requires that all benefiting public properties be assessed for their fair share of the benefit. Public property, which is developed and used for residential or business purposes will be assessed the same as private property with the same use. Schools will be assessed as Commercial/Industrial uses. Parks will be assessed as vacant property.

Exempt - Excepted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements, and right-of-way, public greenbelts, parkways and that portion of property that is not developed and used for business purposes similar to private commercial, industrial and institutional activities. Also, excepted from assessments would be utility right-of-way, common areas (such as in condominium complexes), landlocked parcels and small parcels vacated by the City as these parcels have little or no value and therefore do not benefit from the improvements.

The land use classification for each parcel has been based on the Los Angeles County Assessor's Roll.

LAND USE CODES AND EQUIVALENT DWELLING UNITS
Land Use Codes Total EDU
Single-Family Residential (SFR) 1.0 per unit
Condominiums 0.75 per unit
Multi-Family Residential 0.75 per unit for
the first 4 units

0.5 per unit over 4
and up to 15 units

0.25 per unit
over 15 units
Mobile Home Parks 0.5 per DU
Commercial/Industrial and Other
Non-Residential (including Schools)

5.0 per acre for
the first 5 acres

1.25 per acre over
5 acres
Vacant SFR 0.25 per parcel
Vacant (25% of Non-Residence
EDUs) (includes Parks) 1.25 per acre (5 acre maximum)
FY 2024/2025 Citywide Lighting and Maintenance District Page 13 Benefit Factors:

There are varying levels of benefit to property from the operation and maintenance of street lighting and street trees based on the different types of property use. Because the benefit to the property varies depending on the type of land use of the property, a Benefit Factor is applied to the EDU formula for each property for each type of improvement to obtain Benefit Units for each Property.
(Equivalent Dwelling Unit) x (Benefit Factor) = Benefit Units The following table outlines the Benefit Factors for street lighting:

STREET LIGHTING BENEFIT FACTORS
Residential Commercial/Industrial
Security & Safety 1 1
Community Character & Vitality 1 1
Lighting Intensity 1 2
Total 3 4
Schools will receive a residential benefit factor, as they tend to be in residential areas and benefit similarly to residential property. Parks are assessed as vacant land and receive a non-residential benefit factor.

Benefit Units:

The budget for basic lighting is $1,288,679. The proposed applied basic lighting assessment rate is estimated at $13.70 per BU, which includes the costs of basic lighting and associated capital improvements and contribution to reserves totaling $1,420,106. Accordingly, a single-family residential parcel’s assessment would equal 3 BU x $13.70/BU = $41.10. The following table provides a preliminary summary of Street Lighting Benefit Units (BU's) for the City.
(1) Government properties are assessed as Vacant Non-SFR land use.

Note: Zones A & B have different benefit factors. See following tables.

FY 2024/2025 Citywide Lighting and Maintenance District Page 14 Lighting Benefit Zone A:

The budget for Zone A lighting is $53,773. The proposed applied preliminary basic lighting assessment rate is estimated at $41.66 per BU, which includes the costs of Zone A lighting and associated capital improvements, and contribution to reserves totaling $72,224. The following table shows the preliminary summary of the BUs in Zone A.
(1) Totals may not foot due to rounding.

Lighting Benefit Zone B:

The budget for Zone B lighting is $17,423 and is additional to the budget for Zone A. The proposed applied preliminary basic lighting assessment rate is estimated at $24.28 per BU plus $41.66 per BU for Zone A, for a total applied assessment rate of $65.94 per BU, which includes the costs lighting and associated capital improvements, and contribution to reserves totaling $8,750. The following table shows the preliminary summary of the BUs in Zone B.

ZONE B BENEFIT UNITS
Land Use Parcels Acreage EDU's Benefit Factor Benefit
Units
Commercial 24 6.15 30.74 4 122.95
Vacant Non-SFR 3 2.48 3.10 4 12.39
Totals (1) 27 8.63 33.84 135.34
(1) Totals may not foot due to rounding.

No additional factors have been assigned for street trees; therefore, the Benefit Unit factors are the same as the EDU factors for each land use.

Street Tree Benefit:

The total budget for Street Trees is $688,956. The proposed applied preliminary assessment rate is estimated at $18.90 per BU, which includes the costs of street tree maintenance and associated capital improvements, and contribution to reserves totaling $616,354. A single-family residential parcel’s assessment would be equal to 1 BU x $18.90/BU = $18.90. The following table provides a preliminary summary of Street Tree Benefit Units (BUs) for the City.

ZONE A BENEFIT UNITS
Land Use Parcels Acreage EDU's Benefit Factor Benefit Units Commercial 43 69.94 280.72 4 1,122.89
Vacant Non-SFR 17 50.58 152.69 4 610.76
Totals (1) 60 120.52 433.41 1,733.65
FY 2024/2025 Citywide Lighting and Maintenance District Page 15 (1) Government properties are assessed as Vacant Non-SFR land use.

Assessment Rate Summary:

The following table summarizes the Applied and Maximum Assessment rates for parcels in each of the zones of benefits:

ASSESSMENT RATE SUMMARY
Benefit Category Applied Rate Per
Benefit Unit
Maximum Rate Per
Benefit Unit
Basic Local Lighting $13.70 $13.7093
Light Zone A $41.66 $41.6681
Light Zone B $65.94 $65.9463
Street Tree Benefit $18.90 $18.9093
*Note: City will apply the Applied Rate per benefit unit.

D. ASSESSMENT RANGE FORMULA
Any new or increased assessment requires certain noticing and meeting requirements by law. Prior to the passage of Proposition 218 (California Constitution Articles XIIIC and XIIID), legislative changes in the Brown Act defined a "new or increased assessment" to exclude certain conditions. These conditions included "any assessment that does not exceed an assessment formula or range of assessments previously adopted by the agency or approved by the voters in the area where the assessment is imposed." This definition and conditions were later confirmed through Senate Bill 919 (the Proposition 218 implementing legislation).

The purpose of establishing an assessment range formula is to provide for reasonable increases and inflationary adjustment to annual assessments without requiring costly noticing and mailing procedures, which could add to the District costs and assessments. As part of the District formation, balloting of property owners is required pursuant to the Article XIIID Section 4. The property owner ballots include an Assessment to be approved, as well as the approval of an assessment range formula.

The Maximum Assessment is equal to the initial Assessment approved by property owners adjusted annually by the percentage increase of the Local Consumer Price Index (“CPI”) for Los Angeles-Long Beach-Anaheim for All Urban Consumers from March to March up to 2%. As of January 2018, the Los Angeles-Riverside-Orange FY 2024/2025 Citywide Lighting and Maintenance District Page 16 County Consumer Price Index region name changed to Los-Angeles-Long BeachAnaheim Consumer Price Index. Each Fiscal Year, the Maximum Assessment will be recalculated, and a new Maximum Assessment established. For Fiscal Year 2024/2025, CPI increased 4.03%, therefore percentage increase is 2%.

The Maximum Assessment is adjusted annually and is calculated independent of the annual budgets and proposed assessments established for each Zone of the District.

Any proposed annual assessment (rate per EBU) less than or equal to this Maximum Assessment (for each Zone) is not considered an increased assessment, even if the proposed assessment is much greater than the assessment applied in the prior Fiscal Year.

III. ESTIMATE OF COSTS
The total estimate of costs for maintenance of the proposed improvements for FY 2024/2025, as defined under Section 22569 of the 1972 Act, are those as hereinafter set forth. Said cost estimates include the total District costs for constructing or installing any proposed improvements and for maintenance and servicing the existing improvements including incidental expenses; the amount of any surplus or deficit in the maintenance fund to be carried over from the previous year; any annual installments to be collected over more than a single year; as well as the amount of any contributions to be made from any other sources.

A. CAPITAL IMPROVEMENT PROJECT FUND
For FY 2024/2025, there are no planned capital improvements.

FY 2024/2025 Citywide Lighting and Maintenance District Page 17 B. PROPOSED INCREASE SCOPE OF WORK AND SUMMARY OF OPERATING COSTS
Note: The variance is the amount needed to support the recommended increased scope of work for Citywide Lighting and Maintenance District. The recommended scope of work includes the repair and replacement of light standards, hardscape repair and replacement of off-grade, cracked and broken sidewalks and ADA ramps, tree trimming, maintenance, and/or removal of the street trees on a citywide cycle, and landscape maintenance including trash removal and clearing of the median plants, shrubbery, and irrigation.

Note: Adjustments for budget to equal assessment amount. *Totals may not foot due to rounding
FY 2024/2025 Citywide Lighting and Maintenance District Page 18 C. PROPOSED INCREASE SCOPE OF WORK AND SUMMARY OF TOTAL COSTS
The City's budget for the operation and services costs details the estimated costs and fund balances for FY 2024/2025 as available at the time of preparation of this Report.

The 1972 Act provides that the total cost can be recovered in the assessment spread including incidental expenses. The latter can include engineering fees, legal fees, printing, mailing, postage, publishing, and all other related costs identified with the district proceedings.

The 1972 Act requires that a special fund be set-up for the revenue and expenditures of the district. Funds raised by assessment shall be used only for the purpose as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate. Any balance or deficit remaining on July 1st must be carried over to the next fiscal year.

Also located in the budget is the proposed increase in scope of maintenance work at optimal levels. Increased scope of work for Citywide Lighting and Maintenance District is recommended to include the repair and replacement of light standards, hardscape repair and replacement of off-grade, cracked and broken sidewalks and ADA ramps, tree trimming, maintenance, and/or removal of the street trees on a citywide cycle, and landscape maintenance including trash removal and clearing of the median plants, shrubbery, and irrigation. It is estimated that the budget required for the increased lighting, hardscape, and landscaping scope is approximately double the existing LMD budgets.

As costs have risen, maintenance has suffered. A full study of what a proper level of maintenance would cost is needed to ascertain what a proper level of maintenance would cost and explore how to properly set the assessment rate. Such a study will take several months and, if rates are to be increased, would require a vote by the affected property owners.

Pending completion of a further analysis, this report recommends that assessment rates be maintained at their current levels for Fiscal Year 2024/2025.

FY 2024/2025 Citywide Lighting and Maintenance District Page 19 (1) See Capital Project Fund Section III. A.

Note: The variance between Existing Maintenance and Optimal Maintenance is the amount needed to support the recommended increased scope of work for Citywide Lighting and Maintenance District. The recommended scope of work includes the repair and replacement of light standards, hardscape repair and replacement of off-grade, cracked and broken sidewalks and ADA ramps, tree trimming, maintenance, and/or removal of the street trees on a citywide cycle, and landscape maintenance including trash removal and clearing of the median plants, shrubbery, and irrigation . *Totals may not foot due to rounding
2023/2024 Citywide Lighting and Maintenance District Page 20 IV. BOUNDARY MAP
A diagram showing the exterior boundaries of the District, boundaries of any zone within the District and the lines and dimension of each lot or parcel of land within the district is on file in the Office of the City Engineer. 2023/2024 Citywide Lighting and Maintenance District Page 21 V. ASSESSMENT ROLL
Parcel identification for each lot or parcel within the District shall be the parcel as shown on the Los Angeles County Secured Roll for the year in which this Report is prepared and reflective of the Assessor’s Parcel Maps. A listing of the proposed lots and parcels to be assessed within this District along with the assessment amounts shall be submitted to the City Clerk, under a separate cover, and by reference is made part of this Report.

ATTACHMENT NO.4
Percent Increase 2% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Fiscal Year 24-25 25-26 26-27 27-28 28-29 29-30 30-31 31-32 32-33 33-34 Assessment Income $1,983,181 $1,983,181 $1,983,181 $1,983,181 $1,983,181 $1,983,181 $1,983,181 $1,983,181 $1,983,181 $1,983,181 Interest (1) 12,600 316 144 0 0 0 0 0 0 0
Total Revenues $1,995,781 $1,983,497 $1,983,325 $1,983,181 $1,983,181 $1,983,181 $1,983,181 $1,983,181 $1,983,181 $1,983,181 Prior Year Balance 210,862 157,811 71,987 (34,701) (162,434) (311,276) (481,438) (673,133) (886,578) (1,121,988) Total Funding $2,206,643 $2,141,308 $2,055,312 $1,948,480 $1,820,747 $1,671,905 $1,501,743 $1,310,048 $1,096,603 $861,193 Maintenance Costs (2) 2,048,832 2,069,320 2,090,014 2,110,914 2,132,023 2,153,343 2,174,876 2,196,625 2,218,591 2,240,777 Total Cost $2,048,832 $2,069,320 $2,090,014 $2,110,914 $2,132,023 $2,153,343 $2,174,876 $2,196,625 $2,218,591 $2,240,777 Ending Balance $157,811 $71,987 ($34,701) ($162,434) ($311,276) ($481,438) ($673,133) ($886,578) ($1,121,988) ($1,379,584) Typical Assessment for SFR (3) $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 $60.00 Notes: (1) Interest is 0.4% of one-half of the previous year ending balance. (2) 1% increase in maintenance cost each year due to inflation. (3) Previously approved maximum highest rate of $60.00, may not be increased further without approval West Covina Citywide Lighting and Maintenance District
10 Year Existing Plus 2% Projected Fiscal Projection
AGENDA ITEM NO. 8

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: July 16, 2024
TO: Mayor and City Council
FROM:

SUBJECT: PUBLIC HEARING REGARDING FISCAL YEAR 2024-25 ASSESSMENTS FOR WEST COVINA LANDSCAPE MAINTENANCE DISTRICTS 4, 6 AND 7
RECOMMENDATION:

It is recommended that the City Council adopt the following resolutions:

RESOLUTION NO. 2024-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, CONFIRMING A DIAGRAM AND ASSESSMENT FOR FISCAL YEAR 2024-25 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 4
RESOLUTION NO. 2024-54 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, CONFIRMING A DIAGRAM AND ASSESSMENT FOR FISCAL YEAR 2024-25 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 6
RESOLUTION NO. 2024-55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, CONFIRMING A DIAGRAM AND ASSESSMENT FOR FISCAL YEAR 2024-25 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 7
BACKGROUND:

The Landscaping and Lighting Act of 1972 (California Streets and Highways Code Section 22500 et seq.) (the "Act") specifies the procedures for renewal of landscape maintenance districts.

Landscape Maintenance District No. 4 (LMD4) was established in 1975. This district is located in the southeasterly part of the City. The assessments collected are used to maintain landscaping, irrigation, hard scape (e.g., sidewalks, walls, etc.), and area lighting on 130 acres of public open space within the boundaries of the district. To encourage innovative housing types and neighborhood designs and to preserve the ridge lines in the San Jose Hills, this area was originally developed with relatively narrow street rights-of-way and small lot sizes. The resulting surplus land was converted to landscaped slope areas and park like "green belt" areas containing walkways, landscaping, and lighting.

Landscape Maintenance District No. 6 (LMD6) was established in 1980 at the request of the owner of the development in lieu of forming a Homeowners’ Association. LMD6 is generally located in the easterly end of the City known as South Hills. The funds collected by LMD6 are used to maintain landscaping and irrigation in public open space areas within its boundaries. LMD6 contains 238 single-family dwellings, approximately 12 acres of landscaped and irrigated areas, and approximately 65 acres of natural area.

Landscape Maintenance District No. 7 (LMD7) was established in 1980 at the request of the owner of the development in lieu of forming a Homeowners’ Association. LMD7 is generally located in the easterly end of the City. The funds collected by LMD7 are used to maintain landscaping and irrigation in public open space areas within its boundaries. Currently, LMD7 contains 372 improved and 8 unimproved single-family residential parcels. When development is 100 percent complete, LMD7 will contain 380 developed single residential parcels, 25 acres of landscaped and irrigated area, and 105 acres of natural area.

DISCUSSION:

The Act specifies the procedures for annual assessments to be levied and collected within landscape maintenance districts. At its regular meeting on July 2, 2024, the City Council preliminarily approved the Consolidated Engineer's Report for LMD4, 6 and 7 prepared pursuant to the provisions of the Act. The City Council also declared its intention to levy and collect the assessments in LMD4, 6 and 7 for Fiscal Year 2024-25 and set July 16, 2024 as the date for the public hearing.

The preliminary approval of the Consolidated Engineer's Report does not commit the City Council to adopt the proposed assessments for the Districts. During or upon the conclusion of the public hearing, the City Council may order changes in the improvements, any zones within the assessment districts, and the proposed diagram or the proposed assessment. However, it cannot raise the assessment rate that is now capped by Proposition 218. The City Council's action only becomes final when the diagram and assessment are confirmed by resolution upon completion of the public hearing.

The next step is conducting the public hearing. Following the public hearing, the City Council may adopt a resolution confirming the diagram and assessment levy for each District either as proposed or as revised by the City Council. The adoption of the resolution levies the assessment for the upcoming Fiscal Year.

The Districts contain landscaped hillside slopes vegetated with plants, shrubbery, and trees while LMD4 also contains lighted paseos. The current scope of work for the operations, maintenance, and care of these areas includes fire clearing along the entire slope and irrigation, maintenance, and repairs.

As outlined in the July 2, 2024 staff report relating to the Districts, the assessment rates for LMD4 and LMD6 have not been increased in over 15 years while LMD7 has increased very incrementally, which has led to reduced services and increased concerns by residents. As costs have risen, maintenance has suffered.

The City has been working towards addressing the deferred maintenance of the LMDs.  In FY 23-24, the City executed a new landscaping contract that increased the scope of services to include the entire hillside for trimming to a maximum of 4 feet in height. The previous contract scope only addressed 4 feet from the sidewalk or property line.  The vendor has commenced work to address the deferred landscaping needs in the districts and will be maintaining the new scope moving forward.  For FY 24-25, the LMDs will now be put on a 5-year tree trimming cycle.  While the City has already addressed 925 critical trees in the LMD's over the last 3 years, having the trees on a regular tree trimming cycle will help ensure proper maintenance of the trees moving forward.

The City has also included Capital Improvement Project budgets in FY 23-24 and FY 24-25 to change some  paseo lighting to LED for energy cost savings (LMD4), repair and replacement of light standards, and hardscape repair and replacement of off-grade, cracked and broken areas.  The City will be moving forward with sidewalk repairs to address trip and fall hazards in all LMDs, which is anticipated to be completed by the end of the year.  In addition, this FY 24-25 the City will be addressing larger sidewalk and paseo repairs.

While the assessments will remain at their current levels, the additional scope of services (landscaping, tree trimming) and the CIP's budgets are being funded out of the LMD's reserves. The current reserves are sufficient to cover the additional services until FY 26-27. To continue with the additional services beyond that, the LMDs will need to do an evaluation of the assessment rates.

Staff recommends that the assessment rates be maintained at their current levels for FY 24-25:

The annual assessment rates for LMD4 will be maintained at $348.02 for a single dwelling unit and $464 for a duplex unit.

The annual assessment rates for LMD6 will be maintained at $650 per lot (or $54.16 per month).

The annual assessment rates for LMD7 will be maintained at $464.06 per developed lot and $139.22 per undeveloped lot.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolutions and approved them as to form.

OPTIONS:

The City Council has the following options:

1. Adopt staff’s recommendation to maintain the assessment rates at their current levels.  The attached “10-Year Fiscal Projection” shows rates being maintained at their current levels and the reserve levels over the next 10 years.

2. Reduce the assessment rates; however, the Districts' reserves will be depleted at a faster pace, requiring the City’s General Fund to subsidize the Districts.

3. Provide alternative direction.

Fiscal Impact
FISCAL IMPACT:

The Fiscal Year 2024-25 Consolidated Engineer’s Report for LMD4, 6 and 7 recommends that the assessment rates be maintained at their current levels.

The annual assessment rates for LMD4 will be maintained at $348.02 for a single dwelling unit and $464 for a duplex unit. The projected income from the recommended rates is $1,162,827. The proposed budget for LMD4 for Fiscal Year 2024-25 is $1,466,388, which is a decrease of 8.81% compared to the original budget for Fiscal Year 2023-24.

The annual assessment rate for LMD6 is based on a special uniform benefit to the property owners and is recommended to remain at its current level of $650 per lot annually ($54.16 per month). The total projected revenue from the recommended rates is $154,700. The proposed budget for LMD6 is $289,143, which is a decrease of 11.02% when compared to the original budget for Fiscal Year 2023-24.

The annual assessment rates for LMD7 will be maintained at $464.06 per improved lot and $139.22 per unimproved lot. The total projected revenue is $173,744. The proposed budget for LMD7 for Fiscal Year 2024-25 is $334,163 which is an increase of 7.15% compared to the original budget for Fiscal Year 2023-24. The proposed budget funds only include regular landscape maintenance.

Ongoing improvements such as irrigation system improvements, enhancement to existing landscaping, tree trimming, and other extras are being eliminated to maintain the operating budget within projected revenues from the capped assessment rates.

For Fiscal Year 2024-25, below are the Capital Improvement Projects scheduled:

Projects
District Description
Estimated
Costs
LMD 4 Replacement of Hardscape, repair and replacement of light standards and conversion of existing light fixtures to LED fixtures; as well as comprehensive tree removal and
replacement
$275,000
LMD 6 $110,000
LMD 7 $110,000
Attachments
Attachment No. 1 - Resolution No. 2024-53 (LMD4)
Attachment No. 2 - Resolution No. 2024-54 (LMD6)
Attachment No. 3 - Resolution No. 2024-55 (LMD7)
Attachment No.4 - Consolidated Engineer's Report
Attachment No.5 - 10 Year Fiscal Projection: LMD No. 4
Attachment No.6 - 10 Year Fiscal Projection: LMD No. 6
Attachment No.7 - 10 Year Fiscal Projection: LMD No.7
Attachment No.8 - 15 Year Rate History
ATTACHMENT NO. 1
RESOLUTION NO. 2024-53

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, CONFIRMING A DIAGRAM
AND ASSESSMENT FOR FISCAL YEAR 2024-25 FOR
LANDSCAPE MAINTENANCE DISTRICT NO. 4
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, the City’s Landscape Maintenance District No. 4 (the “District”) has been established pursuant to the Landscaping and Lighting Act of 1972 (California Streets and Highways Code Section 22500 et seq.) (the “Act”) to fund the maintenance and servicing of certain public landscaping and appurtenant facilities in the City; and WHEREAS, in connection with the District, the City annually levies an assessment against real property; and
WHEREAS, by its Resolution No. 2024-36, adopted July 2, 2024, the City Council directed Willdan Financial Services, as assessment engineer (the “Engineer”), to prepare and file a report regarding the Fiscal Year 2024-25 assessment to be levied in connection with the District; and
WHEREAS, the Engineer filed said report, entitled “City of West Covina, Landscape Maintenance Districts 4, 6 and 7, Fiscal Year 2024/2025 Consolidated Engineer’s Report” (the “Consolidated Report”), which is on file and available for public inspection in the Office of the City Clerk and is incorporated herein by reference; and WHEREAS, by its Resolution No. 2024-37, adopted July 2, 2024, the City Council preliminarily approved the portion of the Consolidated Report relating to the District, declared its intention to levy and collect an assessment in connection with the District for Fiscal Year 2024-25, and set a public hearing for July 16, 2024 at 7:00 p.m. regarding the assessments (the “Hearing”); and
WHEREAS, at the Hearing, which was noticed as required by law, all interested persons were afforded the opportunity to hear and be heard and the City Council considered all oral statements and written protests made or filed by any interested person; and
WHEREAS, the City Council desires to levy the assessments for Fiscal Year 2024- 25 as set forth in the Consolidated Report.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council approves the portion of the Consolidated Report relating to the District as filed.

SECTION 2. The City Council confirms the diagram and assessment for the District for Fiscal Year 2024-25 as set forth in the Consolidated Report.

SECTION 3. Pursuant to Section 22631 of the Act, the adoption of this resolution will constitute the levy of the assessment for Fiscal Year 2024-25.

SECTION 4. The City Council finds and determines that the levy and collection of these assessments is statutorily exempt from California Environmental Quality Act (“CEQA”) pursuant to Section 15273 of the CEQA Guidelines, in that the proceeds of the assessments are to be used for operating expenses, purchasing supplies and meeting financial reserves needs and requirements.

SECTION 5. The City Clerk is directed to file the diagram and assessment, or a certified copy thereof, with the Los Angeles County Auditor-Controller. The assessments shall be collected at the same time and in the same manner as County taxes are collected, and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments.

SECTION 6. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 16th day of July, 2024.

Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2024-53 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 16th day of July, 2024, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
ATTACHMENT NO. 2
RESOLUTION NO. 2024-54

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, CONFIRMING A DIAGRAM
AND ASSESSMENT FOR FISCAL YEAR 2024-25 FOR
LANDSCAPE MAINTENANCE DISTRICT NO. 6
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, the City’s Landscape Maintenance District No. 6 (the “District”) has been established pursuant to the Landscaping and Lighting Act of 1972 (California Streets and Highways Code Section 22500 et seq.) (the “Act”) to fund the maintenance and servicing of certain public landscaping and appurtenant facilities in the City; and WHEREAS, in connection with the District, the City annually levies an assessment against real property; and
WHEREAS, by its Resolution No. 2024-38, adopted July 2, 2024, the City Council directed Willdan Financial Services, as assessment engineer (the “Engineer”), to prepare and file a report regarding the Fiscal Year 2024-25 assessment to be levied in connection with the District; and
WHEREAS, the Engineer filed said report, entitled “City of West Covina, Landscape Maintenance Districts 4, 6 and 7, Fiscal Year 2024/2025 Consolidated Engineer’s Report” (the “Consolidated Report”), which is on file and available for public inspection in the Office of the City Clerk and is incorporated herein by reference; and WHEREAS, by its Resolution No. 2024-39, adopted July 2, 2024, the City Council preliminarily approved the portion of the Consolidated Report relating to the District, declared its intention to levy an assessment in connection with the District for Fiscal Year 2024-25, and set a public hearing for July 16, 2024, at 7:00 p.m. regarding the assessments (the “Hearing”); and
WHEREAS, at the Hearing, which was noticed as required by law, all interested persons were afforded the opportunity to hear and be heard and the City Council considered all oral statements and written protests made or filed by any interested person; and
WHEREAS, the City Council desires to levy the assessments for Fiscal Year 2024- 25 as set forth in the Consolidated Report.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council approves the portion of the Consolidated Report relating to the District as filed.

SECTION 2. The City Council confirms the diagram and assessment for the District for Fiscal Year 2024-25 as set forth in the Consolidated Report.

SECTION 3. Pursuant to Section 22631 of the Act, the adoption of this resolution will constitute the levy of the assessment for Fiscal Year 2024-25.

SECTION 4. The City Council finds and determines that the levy and collection of these assessments is statutorily exempt from California Environmental Quality Act (“CEQA”) pursuant to Section 15273 of the CEQA Guidelines, in that the proceeds of the assessments are to be used for operating expenses, purchasing supplies and meeting financial reserves needs and requirements.

SECTION 5. The City Clerk is directed to file the diagram and assessment, or a certified copy thereof, with the Los Angeles County Auditor-Controller. The assessments shall be collected at the same time and in the same manner as County taxes are collected, and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments.

SECTION 6. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 16th day of July, 2024.

Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2024-54 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 16th day of July, 2024, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
ATTACHMENT NO. 3
RESOLUTION NO. 2024-55

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, CONFIRMING A DIAGRAM
AND ASSESSMENT FOR FISCAL YEAR 2024-25 FOR
LANDSCAPE MAINTENANCE DISTRICT NO. 7
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, the City’s Landscape Maintenance District No. 7 (the “District”) has been established pursuant to the Landscaping and Lighting Act of 1972 (California Streets and Highways Code Section 22500 et seq.) (the “Act”) to fund the maintenance and servicing of certain public landscaping and appurtenant facilities in the City; and WHEREAS, in connection with the District, the City annually levies an assessment against real property; and
WHEREAS, by its Resolution No. 2024-40, adopted July 2, 2024, the City Council directed Willdan Financial Services, as assessment engineer (the “Engineer”), to prepare and file a report regarding the Fiscal Year 2024-25 assessment to be levied in connection with the District; and
WHEREAS, the Engineer filed said report, entitled “City of West Covina, Landscape Maintenance Districts 4, 6 and 7, Fiscal Year 2024/2025 Consolidated Engineer’s Report” (the “Consolidated Report”), which is on file and available for public inspection in the Office of the City Clerk and is incorporated herein by reference; and WHEREAS, by its Resolution No. 2024-41, adopted July 2, 2024, the City Council preliminarily approved the portion of the Consolidated Report relating to the District, declared its intention to levy an assessment in connection with the District for Fiscal Year 2024-25, and set a public hearing for July 16, 2024, at 7:00 p.m. regarding the assessments (the “Hearing”); and
WHEREAS, at the Hearing, which was noticed as required by law, all interested persons were afforded the opportunity to hear and be heard and the City Council considered all oral statements and written protests made or filed by any interested person; and
WHEREAS, the City Council desires to levy the assessments for Fiscal Year 2024- 25 as set forth in the Consolidated Report.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council approves the portion of the Consolidated Report relating to the District as filed.

SECTION 2. The City Council confirms the diagram and assessment for the District for Fiscal Year 2024-25 as set forth in the Consolidated Report.

SECTION 3. Pursuant to Section 22631 of the Act, the adoption of this resolution will constitute the levy of the assessment for Fiscal Year 2024-25.

SECTION 4. The City Council finds and determines that the levy and collection of these assessments is statutorily exempt from California Environmental Quality Act (“CEQA”) pursuant to Section 15273 of the CEQA Guidelines, in that the proceeds of the assessments are to be used for operating expenses, purchasing supplies and meeting financial reserves needs and requirements.

SECTION 5. The City Clerk is directed to file the diagram and assessment, or a certified copy thereof, with the Los Angeles County Auditor-Controller. The assessments shall be collected at the same time and in the same manner as County taxes are collected, and all laws providing for the collection and enforcement of County taxes shall apply to the collection and enforcement of the assessments.

SECTION 6. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 16th day of July, 2024.
_________________________
Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2024-55 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 16th day of July, 2024, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
City of West Covina
Landscape Maintenance
Districts 4, 6 and 7
FISCAL YEAR 2024/2025
CONSOLIDATED ENGINEER’S REPORT
Intent Meeting: July 2, 2024
Public Hearing: July 16, 2024
27368 Via Industria
Suite 110
Temecula, CA 92590
T 951.587.3500 | 800.755.6864
F 951.587.3510
www.willdan.com
ATTACHMENT NO.4

ENGINEER'S REPORT AFFIDAVIT
Landscape Maintenance Districts
4, 6 and 7
City of West Covina
County of Los Angeles, State of California
This Consolidated Engineer’s Report describes Districts 4, 6 and 7 including the improvements, budgets, parcels, and assessments to be levied for Fiscal Year 2024/2025 as they existed at the time of the passage of the Resolution of Intention. Reference is hereby made to the Los Angeles County Assessor’s maps for a detailed description of the lines and dimensions of parcels within the Districts. The undersigned respectfully submits the enclosed Report as directed by the City Council.

Dated this ____________ day of ______________, 2024.

Willdan Financial Services
Assessment Engineer
On Behalf of the City of West Covina
By: __________________________
Chonney Gano
Project Manager
By: __________________________
Tyrone Peter
PE # C 81888

TABLE OF CONTENTS
I. OVERVIEW 1
A. INTRODUCTION 1
B. COMPLIANCE WITH CURRENT LEGISLATION 2
II. PLANS AND SPECIFICATIONS 5
A. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT 5
B. DISTRICT OVERVIEW 6
C. DESCRIPTION OF DISTRICT IMPROVEMENTS 8
III. METHOD OF APPORTIONMENT 11
A. GENERAL 11
B. BENEFIT ANALYSIS 11
C. ASSESSMENT METHODOLOGY 13
IV. ESTIMATE OF COSTS 17
A. CAPITAL IMPROVEMENT FUND 17
B. PROPOSED INCREASE SCOPE OF WORK 17
C. SUMMARY OF COSTS 19
V. DISTRICT BOUNDARY DIAGRAMS 20
VI. ASSESSMENT ROLL 21
2024/2025 Landscape Maintenance Districts Page 1
I. OVERVIEW
A. INTRODUCTION
The City of West Covina (“City”), under the provisions of the Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code (“1972 Act”) and the provisions of the California Constitution Article XIII D (“Constitution”), annually conducted a public hearing and levies and collects special assessments in order to provide and maintain the facilities, improvements and services for the districts designated as:

Landscape Maintenance Districts (“Districts”)
The City formed the following districts:
• Landscape Maintenance District No. 4 (“LMD 4”) (Formed in 1975) • Landscape Maintenance District No. 6 (“LMD 6”) (Formed in 1980) • Landscape Maintenance District No. 7 (“LMD 7”) (Formed in 1980) The Districts were created at the request of the owner of the developments in lieu of forming a Homeowner’s Association. The funds collected by LMD 4 are used to maintain landscaping, irrigation, hardscape, and paseo lighting on 130 acres of public open space within the boundaries of LMD 4. The funds collected by LMD 6 are used to maintain landscaping and irrigation in public open space areas within its boundaries. The funds collected by LMD 7 are used to maintain landscaping and irrigation in public open space areas within its boundaries.

For Fiscal Year 2023/2024, Zone A10 was created in LMD 4 for exempt properties.

This Engineer’s Report (“Report”) has been prepared pursuant to Chapter 1, Article 4 and Chapter 3 of the 1972 Act, and presented to the City Council for their consideration and approval of the proposed improvements and services to be provided within the Districts; and the levy and collection of the annual assessments for Fiscal Year 2024/2025.

This Report describes the Districts, the improvements, and the proposed assessments to be levied against properties in connection with the benefits the properties will receive from the maintenance and servicing of the Districts improvements for Fiscal Year 2024/2025. The annual assessments to be levied on properties within the Districts provide a funding source for the continued operation and maintenance of local landscape improvements installed in connection with the development of properties within the Districts. Each fiscal year, the City establishes the District’s assessments based on an estimate of the costs to maintain, operate and service the landscape improvements and based upon available revenues including fund balances, City contributions and assessment limits. The costs of the 2024/2025 Landscape Maintenance Districts Page 2
improvements and the proposed annual assessments budgeted and assessed against properties within the Districts may include: the estimated expenditures for regular annual maintenance and repairs; incidental expenditures related to the operation and administration of the Districts; deficits or surpluses from prior years; revenues from other sources; and the collection of adequate funds for operational reserves or periodic expenditures including installments collected for long-term improvement projects. Each parcel is assessed proportionately for only those improvements, services, and expenses for which the parcel will receive special benefit.

For the purposes of this Report, the word “parcel” refers to an individual property assigned its own Assessor Parcel Number by the Los Angeles County Assessor’s Office. The Los Angeles County Auditor/Controller uses Assessor Parcel Numbers and specific Fund Numbers to identify properties assessed for special district benefit assessments on the tax roll.

At a noticed annual Public Hearing, the City Council will accept all public comments and written protests regarding the Districts and the annual levy of assessments.

Upon conclusion of the Public Hearing, the City Council will consider all public comments and review the Report. The City Council may order amendments to the Report or confirm the Report as submitted. Following final approval of the Report and confirmation of the assessments the Council will, by Resolution, order the improvements to be made and confirm the levy and collection of assessments pursuant to the 1972 Act. The assessments as approved will be submitted to the County Auditor/Controller to be included on the property tax roll for each parcel.

While the budgets outlined in this Report reflect the estimated costs necessary to fully and adequately provide for the maintenance and operation of the improvements within the Districts, many of these estimated costs and associated services cannot be funded by the current assessment revenues. To fully fund the improvements, it will be necessary to increase assessment revenues which will require the support of the property owners for new or increased assessments through a ballot proceeding conducted under the provisions of the California Constitution Article XIIID.

B. COMPLIANCE WITH CURRENT LEGISLATION
On November 5, 1996, California voters approved Proposition 218 (The Right to Vote on Taxes Act) (“Prop 218”) that established specific requirements for the ongoing imposition of taxes, assessments, and fees. The provisions of this proposition are now contained in the California Constitution as Articles XIIIC and XIIID can be summarized in four general areas:

1. Strengthens the general and special tax provisions of Proposition 13 and Proposition 62.
2024/2025 Landscape Maintenance Districts Page 3

2. Extends the initiative process to all local taxes, assessments, fees, and charges.

3. Adds substantive and procedural requirements to assessments.

4. Adds substantive and procedural requirements to property-related fees and charges.

Prop 218 required that beginning July 1, 1997, all new and existing assessments (with some exceptions) must conform to new substantive and procedural requirements. However, certain assessments are exempted from these requirements until they are increased.

Generally, these exemptions include:
(a) Assessments used exclusively to fund sidewalks, streets, sewers, water, flood control, drainage systems, or vector control.
(b) Assessments imposed pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment is initially imposed.
(c) Assessments used exclusively for bond repayments, the cessation of which would violate the Contract Impairment Clause of the U.S. Constitution. (d) Assessments previously approved by a majority of voters.

LMD 4 and the related assessments were established in 1975 at the request of the owner of the property, the initial LMD 4 assessments were not required to conform with the Article XIIID substantive and procedural requirements. The maximum assessment rate for LMD 4 at the time of the passage of Prop 218 was $464.00 previously approved by the City Council in Fiscal Year 1989/1990. For Fiscal Year 2023/2024 a Land Use audit was completed to ensure all land use classes will be assessed based on the methodology in place for the District.

LMD 6 and the related assessments were established in 1980 at the request of the owner of the property, the initial LMD 6 assessments were not required to conform with the Article XIIID substantive and procedural requirements. The maximum assessment rate for LMD 6 at the time of the passage of Prop 218 was $650.00 previously approved by the City Council in Fiscal Year 1984/1985.

LMD 7 and the related assessments were established in 1980 at the request of the owner of the property, the initial LMD 7 assessments were not required to conform with the Article XIIID substantive and procedural requirements. The maximum assessment rate for LMD 7 at the time of the passage of Prop 218 was $644.00 previously approved by the City Council in Fiscal Year 1985/1986. 2024/2025 Landscape Maintenance Districts Page 4
Any subsequent increases to the above-mentioned Districts assessments above the maximum rate previously approved by City Council prior to November 5, 1996 will be subject to the procedures and approval process of Section 4 of Article XIIID of the California Constitution. There will be no assessment on any parcel that was not charged after the passage of Proposition 218 unless that new assessment was from a parcel change from a previously assessed parcel. 2024/2025 Landscape Maintenance Districts Page 5
II. PLANS AND SPECIFICATIONS
A. IMPROVEMENTS AUTHORIZED BY THE 1972 ACT
As applicable or may be applicable to the Districts, the 1972 Act defines improvements to mean one or any combination of the following:
• The installation or planting of landscaping.
• The installation or construction of statuary, fountains, and other ornamental structures and facilities.
• The installation or construction of public lighting facilities. • The installation or construction of any facilities which are appurtenant to any of the foregoing, or which are necessary or convenient for the maintenance or servicing thereof, including, but not limited to, grading, clearing, removal of debris, the installation or construction of curbs, gutters, walls, sidewalks, or paving, or water, irrigation, drainage, or electrical facilities. • The maintenance or servicing, or both, of any of the foregoing. • The acquisition of any existing improvement otherwise authorized pursuant to this section.

Incidental expenses associated with the improvements including, but not limited to:
• The cost of preparation of the report, including plans, specifications, estimates, diagram, and assessment;
• The costs of printing, advertising, and the publishing, posting, and mailing of notices;
• Compensation payable to the County for collection of assessments; • Compensation of any engineer or attorney employed to render services; • Any other expenses incidental to the construction, installation, or maintenance and servicing of the improvements;
• Any expenses incidental to the issuance of bonds or notes pursuant to Section 22662.5.
• Costs associated with any elections held for the approval of a new or increased assessment.

The 1972 Act defines "Maintain" or "maintenance" to mean furnishing of services and materials for the ordinary and usual maintenance, operation, and servicing of any improvement, including:
• Repair, removal, or replacement of all or any part of any improvement. • Providing for the life, growth, health, and beauty of landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury.
2024/2025 Landscape Maintenance Districts Page 6
• The removal of trimmings, rubbish, debris, and other solid waste. • The cleaning, sandblasting, and painting of walls and other improvements to remove or cover graffiti.

B. DISTRICT OVERVIEW
Landscape Maintenance District No. 4
LMD 4 is located in the southeasterly part of the City of West Covina. The District consists of residential, commercial properties and approximately 130 acres of public open space. The District contains relatively narrow street right-of-ways and small lot sizes as well as landscaped slope areas and park-like "green belt" areas containing walkways, landscaping, and lighting.

Zones of Benefit
The parcels, lots, subdivisions and developments within the LMD 4 are identified and grouped into ten (10) zones of benefit referred to as “Zones”. Each Zone reflects the landscape improvements associated with the development of properties in that Zone, in order to fairly and equitably apportion the net cost of providing those improvements to the properties that receive special benefits from the service and activities associated with those improvements. Most of the parcels in the District are identified as single-family and multi-family residential properties.

All parcels receive special benefits from the improvements because of the increased desirability of a parcel that is located in an area with landscaping, and open space areas. Public agency parcels within the District will not be used for residential occupancies or commercial/industrial workplaces, and therefore, do not receive special benefit and will not be assessed. The assessments proposed to be levied on each property do not exceed the reasonable cost of proportional special benefit conferred on each property from the funded improvements.

The following is a brief description of the District Zones:

Zone A1
Parcels in this zone are commercial properties, which are located at the intersections of major arterial roadways. These parcels benefit from the District improvements to a lesser degree due to their proximity to the open space areas.

Nonetheless, the parcels are benefited by aesthetically pleasing landscaping and open space areas which enhance the desirability of living in the District, because its promotion of evening business and industry vitality, and contribution to a positive nighttime visual image.

Zone A2
Parcels in this zone are condominium type homes with open space areas located along the fringes of the zone. Due to the nature and higher density of the parcels and the higher intensity of the property use, the parcels derive benefits such as providing a more peaceful and relaxed lifestyle due to the surrounding open space areas. Each parcel is assessed per dwelling unit.
2024/2025 Landscape Maintenance Districts Page 7
Zone A3
Parcels in this zone are made up of condominiums and apartment complexes with smaller areas of open space within the zone. Due to the denser housing within this zone, Zone A3 is distinctly benefited by the interspersed open space areas within the zone. Although open space areas are smaller than in other zones, the incorporation of such areas into Zone A3’s higher-intensity property uses peculiarly benefits Zone A3’s parcels by providing aesthetically pleasing landscaping and enhancing the desirability of living in Zone A3. Each parcel is assessed per dwelling unit.

Zone A4
Parcels in this zone are condominium type homes. The open space areas are in close proximity to the condominiums in this zone, thus providing the zone’s parcels with benefits such as the enhancement of quality of life within the community characterized by openness, landscape and natural vistas, wildlife and relaxed, peaceful living. Each parcel is assessed per dwelling unit.

Zone A5
Parcels in this zone are made up of detached single-family homes with large open space areas in close proximity. Zone A5 parcels derive a benefit particular to their zone, based on the significant size and proximity of the open space areas to the parcels. The large open spaces in the vicinity of the parcels contribute to lower housing density due to the dedication of acreage for landscaping and natural areas, which thereby reduce the number of buildable parcels. Each parcel is assessed per dwelling unit.

Zone A6
Parcels in this zone are made up of detached single-family homes with open space areas located along the fringes of the zone. Having the open space areas along the perimeter of the zone is advantageous to the parcels within Zone A6 due to the open space areas’ positive results on the parcels, such as attracting natural flora and fauna, providing a more peaceful and relaxed lifestyle. Each parcel is assessed per dwelling unit.

Zone A7
Parcels in this zone are made up of detached single-family homes. The open space areas are in close proximity to the single-family homes. These open space areas are connected with paseos that include concrete walkways and lights. These paseos provide for safe pedestrian travel within the zone and into adjacent Zone A9. Each parcel is assessed per dwelling unit.

Zone A8
Parcels in this zone are made up of fourplexes with open space areas located along the fringes of the zone that provide a barrier from the major arterial roadway.

The strategic location of open space areas at the fringe create an aesthetically pleasing yet practical perimeter around the zone, which provides a more peaceful and relaxed lifestyle by attracting natural flora and fauna to Zone A8 parcels which, 2024/2025 Landscape Maintenance Districts Page 8
because of the close proximity to major arterial roadways, would not otherwise receive such benefit. Moreover, the higher-intensity property use receives a significant benefit from the natural vistas and landscaping provided by the open space areas. Each parcel is assessed per dwelling unit.

Zone A9
Parcels in this zone are made up of duplexes. The open space areas are in close proximity to the duplexes and are connected by paseos. The paseos are improved with concrete walkways and lights. These paseos provide for safe pedestrian travel within the zone and into adjacent Zone A7 and promote social interaction. Each parcel is assessed per dwelling unit.

Zone A10
Parcels in this zone are made up of exempt properties. Exempted parcels include all publicly owned property that do not benefit from the District Improvements such as: public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, all public easements, and right-of-ways, all public parks, public greenbelts and parkways, and all public property being used for public purposes.

Landscape Maintenance District No. 6
LMD 6 is located in the easterly end of the City known as South Hills on the westerly-facing slopes of the San Jose Hills. The District contains 238 single-family dwellings, approximately 12 acres of landscaped and irrigated area, and approximately 65 acres of natural area.

Landscape Maintenance District No. 7
LMD 7 is generally located in the easterly end of the City on the north-facing slopes of the San Jose Hills. Currently, the District contains 372 developed single-family residential parcels, approximately 19.5 acres of landscaped and irrigated areas and 92 acres of natural area that is only 98 percent developed. When development is 100 percent complete, the District will contain 380 developed single familyresidential parcels, 25 acres of landscaped and irrigated area, and 105 acres of natural area.

LMD 7 contains zone classifications based on development status. Zone C1 consists of undeveloped parcels. Zone C2 consists of developed parcels. These properties receive the greater benefit from the services provided.

C. DESCRIPTION OF DISTRICT IMPROVEMENTS
Landscape Maintenance District No. 4
The existing facilities to be maintained and serviced in LMD 4 include public open space area, lighting, parkway, and manufactured slopes and appurtenant facilities.

There are approximately 130 acres of open space within the District. LMD 4 2024/2025 Landscape Maintenance Districts Page 9
contains lighted paseos and approximately 30 to 50-foot landscaped hillside slopes vegetated with plants, shrubbery, and trees. The current scope of work for the operations, maintenance, and care of these areas include 3 to 5 feet of fire clearing at the tops and toes of slopes and irrigation maintenance repairs.

The District will fund the costs in connection with the district maintenance and servicing including, but not limited to, personnel, electrical energy, water, materials, contracting services, and other expenses necessary for the satisfactory operation of these facilities. The facilities and improvements which have been constructed within the District and which will be maintained and serviced are described as follows:

Landscaping and Appurtenant Facilities
Facilities include but are not limited to landscaping, planting, shrubbery, trees, irrigation system, hardscape, fixtures, sidewalk maintenance resulting from landscape growth and appurtenant facilities, in public rightof-way, parkways, and dedicated easements within the boundaries of said District.

Lighting and Appurtenant Facilities
Facilities include but are not limited to poles, fixtures, bulbs, conduits, conductors, equipment including guys, anchors, posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in the public right-of-way and dedicated easements within the boundaries of said District.

The detailed plans and specifications of the District improvements are on file in the office of the City Public Works Department and by reference are made part of this Report.

Landscape Maintenance District No. 6
The existing facilities to be maintained and serviced in LMD 6 include public open space, manufactured slopes, and appurtenant facilities. There are approximately 12 acres of landscaped and irrigated area and 65 acres of natural open space within the District. LMD 6 contains approximately 30 to 50-foot landscaped hillside slopes vegetated with plants, shrubbery, and trees. The current scope of work for the operations, maintenance, and care of these areas includes 3 to 5-feet of fire clearing at the tops and toes of slopes and irrigation maintenance repairs.

The District will fund the costs in connection with the District maintenance and servicing including, but not limited to, personnel, electrical energy, water, materials, contracting services, and other expenses necessary for the satisfactory operation of these facilities. The facilities are described as follows:
2024/2025 Landscape Maintenance Districts Page 10
Landscaping and Appurtenant Facilities
Facilities include but are not limited to trees, irrigation system, hardscape, fixtures, sidewalk maintenance resulting from landscape growth and appurtenant facilities, in open spaces and dedicated easements within the boundaries of the District.

The detailed plans and specifications of the District improvements are on file in the office of the City Public Works Department and by reference are made part of this Report.

Landscape Maintenance District No. 7
The existing facilities to be maintained and serviced in LMD 7 include public open spaces and manufactured slopes and appurtenant facilities. Upon completion, the District will contain 25 acres of landscaped and irrigated areas and 105 acres of natural open space. LMD 7 contains landscaped hillside slopes vegetated with plants, shrubbery, and trees. The current scope of work for the operations, maintenance, and care of these areas include 3 to 5 feet of fire clearing at the tops and toes of slopes and irrigation maintenance and repairs.

The District will fund the costs in connection with the District maintenance and servicing including, but not limited to, personnel, electrical energy, water, materials, contracting services, and other expenses necessary for the satisfactory operation of these facilities. The facilities are described as follows:

Landscaping and Appurtenant Facilities
Facilities include but are not limited to trees, irrigation system, hardscape, fixtures, sidewalk maintenance resulting from landscape growth and appurtenant facilities, in public open space areas and dedicated easements within the boundaries of the District.

The detailed plans and specifications of the District Improvements are on file in the office of the City Public Works Department and by reference are made part of this Report.
2024/2025 Landscape Maintenance Districts Page 11
III. METHOD OF APPORTIONMENT
A. GENERAL
The 1972 Act permits the establishment of assessment districts by agencies for the purpose of providing certain public improvements which include the construction, maintenance and servicing of public lights, landscaping, and appurtenant facilities. The 1972 Act further requires that the cost of these improvements be levied according to benefit rather than assessed value:

Section 22573 defines the net amount to be assessed as follows:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.” Furthermore, Article XIII D Section 4 of the Constitution states that:
“The proportionate special benefit derived by each identified parcel shall be determined in relationship to the entirety of the capital cost of the public improvement, the maintenance and operation expenses of the public improvement, or the cost of the property related service being provided.” The formula used for calculating assessments reflects the composition of the parcels and the improvements and services provided within the Districts to fairly apportion the costs based on estimated special benefit to each parcel.

B. BENEFIT ANALYSIS
Each of the improvements, the associated costs and assessments of the Districts have been reviewed, identified, and allocated based on special benefit pursuant to the provisions of the Constitution and 1972 Act. The improvements associated with each District have been identified as necessary, required and/or desired for the orderly development of the properties within the Districts to their full potential, consistent with the proposed development plans and applicable portions of the development. As such, these improvements would be necessary and required of individual property owners for the development of such properties, and the ongoing operation, servicing and maintenance of these improvements would be the financial obligation of those properties. Therefore, the improvements and the annual costs of ensuring the maintenance and operation of the improvements are of special benefit to the properties in the Districts.

The method of apportionment (method of assessment) is based on the premise that each assessed parcel within the Districts receives special benefit from the improvements where the parcel is located as well as from adjacent landscaping and public street lighting improvements. The desirability and security of properties 2024/2025 Landscape Maintenance Districts Page 12
is enhanced by the presence of street lighting, well maintained landscaping and open space areas in close proximity to those properties.

The special benefits of landscaping and open space improvements within the Districts are specifically:
• Enhanced desirability of properties through association with the improvements.
• Improved aesthetic appeal of properties providing a positive representation of the area.
• Enhanced adaptation of the urban environment within the natural environment from adequate green space, open space areas, and landscaping.
• Environmental enhancement through improved erosion resistance, dust and debris control, and fire prevention.
• Increased sense of pride in ownership of property within the Districts resulting from well-maintained improvements associated with the properties.
• Reduced criminal activity and property-related crimes (especially vandalism) against properties in the Districts through well-maintained surroundings and amenities including abatement of graffiti. • Enhanced environmental quality of the parcels by moderating temperatures, providing oxygenation, and attenuating noise.

The special benefits of street lighting are the convenience, safety, and security of property, improvements, and goods. Specifically:
• Enhanced deterrence of crime and the aid to police protection. • Increased nighttime safety on roads and streets.
• Improved ability of pedestrians and motorists to see. • Improved ingress and egress to property.
• Reduced vandalism and other criminal act and damage to improvements or property.
• Improved traffic circulation and reduced nighttime accidents and personal property loss.
• Increased promotion of business during nighttime hours in the case of commercial properties.

The preceding special benefits contribute to a special enhancement and desirability of each of the assessed parcels within the Districts. Although the improvements may include landscaping and lighting improvements and other amenities available or visible to the public at large, the construction and installation of these improvements are only necessary for the development of properties within 2024/2025 Landscape Maintenance Districts Page 13
the Districts and are not required nor necessarily desired by any properties or developments outside the Districts boundary. Therefore, any public access or use of the improvements by others is incidental and there is no measurable general benefit to properties outside the Districts or to the public at large.

C. ASSESSMENT METHODOLOGY
The method of apportionment for the Districts calculates the receipt of special benefit from the respective improvements based on the actual or proposed land use of the parcels. The special benefit received by each lot or parcel is equated to the overall land use of the parcel based on the parcel’s actual land use or proposed planned development and is reliant upon the special benefit received from the improvements planned for each District.

To identify and determine the special benefit to be received by each parcel, it is necessary to consider the entire scope of each District improvements as well as individual property development within the Districts. The costs associated with the improvements shall be fairly distributed among the parcels based upon the special benefit received by each parcel. Additionally, in compliance with the Constitution, each parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred to that parcel. The benefit formula used to determine the assessment obligation is therefore based upon both the improvements that benefit the parcels as well as the proposed land use of each property as compared to other parcels that benefit from those specific improvements.

Assessment Units
To assess benefits equitably, it is necessary to relate the different types of parcel improvements to each other. The Assessment Unit (“AU”) method of assessment apportionment uses the single-family home site as the basic unit of assessment.

A single-family home site equals one AU. Every other land use is converted to AUs based on an assessment formula that equates the property’s specific development status, type of development (land use), and size of property, as compared to a single-family home site.

The AU method of apportioning benefit is typically seen as the most appropriate and equitable assessment methodology for districts formed under the 1972 Act, as the benefit to each parcel from the improvements are apportioned as a function of land use type, size, and development.

The following formula is used to calculate each parcel’s AU (proportional benefit) for LMD 4 and LMD 6.

Parcel Type AU x Acreage/Dwelling Units/Parcel/Lot = Parcel AU The total number of Assessment Units (“AU’s”) is the sum of the individual AUs applied to the parcels that receive a special benefit from the improvements. An assessment amount per AU (“Rate”) is established by taking the total cost of the 2024/2025 Landscape Maintenance Districts Page 14
improvements (including administration costs) and dividing that amount by the total number of AUs of the parcels benefiting from the improvements. This Rate is then applied back to each parcel’s individual AU to determine the parcel’s proportionate benefit and assessment obligation.

Total Balance to Levy / Total AU = Rate per AU
Rate per AU x Parcel AU = Parcel Levy Amount
Landscape Maintenance District No. 4
Single-Family Residential – This land use is defined as fully subdivided residential home site with or without a structure or planned single-family residential lot as identified by a submitted or approved tentative tract map of final tract map.

This land use is assessed, 1.0 AU per lot or parcel. This is the base value that other land use types are compared and weighted against (i.e., Assessment Unit or AU).

Multi-Family Residential – This land use is defined as a fully subdivided residential parcels that includes duplexes, apartments and condominiums identified by a submitted or approved tentative tract map or final tract map. This land use is assessed, 1.0 AU per dwelling unit.

Developed Commercial – This land use is defined as property developed for either commercial or industrial use. This type of property receives greater benefit than Single Family or Multi-Family property due to typically larger lot size in relation to residential properties. The commercial properties within Zone A1 are grouped into three different areas with predesignated assessment units at the time of formation. For any newly developed commercial properties, they will be assessed,

4.0 AU per acreage with a minimum of 4.0 AU.

Exempt Parcels – This land use identified properties that are not assessed and are assigned 0.0 AU. This land use classification may include, but is not limited, to lots or parcels identified as public streets and other roadways (typically not assigned an APN by the County); dedicated public easements, open space area and right-of-ways; common areas, sliver parcels and bifurcated lots or any other property that cannot be developed; park properties and other publicly owned properties that are part of the District improvements and are therefore exempted from assessment.

The following table provides a listing of land use types, land use code designations, the Equivalent Benefit Unit factor applied to that land use type, and the multiplying factor used to calculate each parcel’s individual AU.
2024/2025 Landscape Maintenance Districts Page 15
Land Use Codes and Assessment Units
Property Type Land Use Code Assessment
Units Multiplier
Single Family Residential SFR 1.00 Lot/Parcel
Multi-Family Residential MFR 1.00 Unit
Developed Commercial COM 4.00 Acre
Exempt Parcel EXE 0.00 Parcel
The benefit formula applied to parcels within LMD 4 is based on the preceding AU table. Each parcel’s AU correlates the parcel’s special benefit received as compared to the other parcels benefiting from the improvements.

The following table summarizes the assessment rates for LMD 4.

City of West Covina
Landscape Maintenance District No. 4
FY 2024/2025 Preliminary Assessment Summary and Comparison Zone % of
Budget
Parcel
Count
Assessment
Units
FY 2023/24
Assessment
Rates
FY 2024/25
Proposed
Assessment
Rates
Total
Assessment
A1 1.91% 30 451.00 $49.16 $49.16 $22,171.16
A2 1.45% 216 216.00 $77.89 $77.89 16,824.24
A3 5.74% 326 1,353.00 $49.33 $49.33 66,743.49
A4 9.96% 498 498.00 $232.48 $232.48 115,775.04
A5 3.52% 157 157.00 $260.98 $260.98 40,973.86
A6 6.13% 246 246.00 $289.99 $289.99 71,337.54
A7 44.98% 1,503 1,503.00 $348.02 $348.02 523,074.06
A8 15.69% 118 472.00 $386.66 $386.66 182,503.52
A9 10.61% 133 266.00 $464.00 $464.00 123,424.00
A10 0.00% 3 0.00 $0.00 $0.00 0.00
Total 100.00% 3,230 5,162.00 $1,162,826.91

BENEFIT ZONE LEGEND
A1 Commercial Property
A2 Condos (Triangle Area, East of Azusa Ave. and north of Woodgrove Park) A3 Condos Minimum Maintenance Benefit
A4 Condos Medium Maintenance Benefit
A5 Single Family Triangle Area (Special Area, West of Azusa Ave and north of Amar Rd.)
A6 Single Family Medium Maintenance Benefit
A7 Single Family Maximum Maintenance Benefit
A8 Fourplex Minimum Maintenance Benefit
A9 Duplex Minimum Maintenance Benefit
A10 Exempt Parcels
2024/2025 Landscape Maintenance Districts Page 16
Landscape Maintenance District No. 6
Single-Family Residential – This land use is defined as fully subdivided residential home site with or without a structure or planned single-family residential lot as identified by a submitted or approved tentative tract map of final tract map.

This land use is assessed, 1.0 AU per lot or parcel. This is the base value that other land use types are compared and weighted against (i.e., Assessment Unit or AU).

The following table summarizes the assessment rates for Single Family Residential properties in LMD 6 and compares the proposed assessment with last year's assessment.

City of West Covina
Landscape Maintenance District No. 6
FY 2024/2025 Preliminary Assessment Summary and Comparison Land Use Class Parcel
Count AU
FY 2023/2024
Assessment
Rate
FY 2024/2025
Proposed
Assessment Rate
Total
Assessment
Single Family Residential 238 238.00 $650.00 $650.00 $154,700.00 Total 238 238.00 $154,700.00
Landscape Maintenance District No. 7
The following table summarizes the different assessment rates for the different zone classifications in LMD 7 and compares the proposed assessment with the prior year's assessment.

City of West Covina
Landscape Maintenance District No. 7
FY 2024/2025 Preliminary Assessment Summary and Comparison Zone Parcel Count
FY 2023/2024
Assessment
Rate
FY 2024/2025
Proposed
Assessment Rate
Total
Assessment
C1 8 $139.22 $139.22 $1,113.76
C2 372 $464.06 $464.06 172,630.32
Total 380 $173,744.08
2024/2025 Landscape Maintenance Districts Page 17
IV. ESTIMATE OF COSTS
The 1972 Act provides that the estimated costs of the improvements shall include the total cost of the improvements, including incidental expenses.

The 1972 Act also provides that the amount of any surplus, deficit, or contribution be included in the estimated cost of improvements. The net amount to be assessed on the lots or parcels within each District are the total cost of maintenance, and servicing with adjustments either positive or negative for reserves, surpluses, deficits, and/or contributions.

A. CAPITAL IMPROVEMENT FUND
For Fiscal Year 2024/2025, below are the Capital Improvement Projects for Districts 4, 6 and 7.

Projects
District Description
Estimated
Costs
LMD 4 Replacement of hardscape, repair and replacement of light standards and conversion of existing light fixtures to LED fixtures; as well as comprehensive tree removal and
replacement.
$275,000
LMD 6 $110,000
LMD 7 $110,000
B. PROPOSED INCREASE SCOPE OF WORK
Located in the budgets is the proposed increase in scope of maintenance work at optimal levels for the Districts.

Landscape Maintenance District No. 4
LMD 4 contains lighted paseos and approximately 30 to 50-foot landscaped hillside slopes vegetated with plants, shrubbery, and trees. The current scope of work for the operations, maintenance, and care of these areas include 3 to 5 feet of fire clearing at the tops and toes of slopes and irrigation maintenance repairs.

Increased scope of work for LMD 4 is recommended to include the modification of the paseo lighting to LED for energy cost savings, repair and replacement of light standards, hardscape repair and replacement of off-grade, cracked and broken areas, tree trimming of the hillside trees on a trimming cycle, and landscape maintenance including trash removal and clearing of the hillside plants and shrubbery. It is estimated that the budget required for the increased lighting, hardscape, and landscaping scope is approximately double the existing budget.

Landscape Maintenance District No. 6
LMD 6 contains approximately 30 to 50-foot landscaped hillside slopes vegetated with plants, shrubbery, and trees. The current scope of work for the operations, maintenance, and care of these areas include 3 to 5-feet of fire clearing at the tops and toes of slopes and irrigation maintenance repairs. Increased scope of work for 2024/2025 Landscape Maintenance Districts Page 18
the LMD 6 is recommended to include the repair and replacement of light standards, hardscape repair and replacement of off-grade, cracked and broken areas, tree trimming of the hillside trees on a trimming cycle, and landscape maintenance including trash removal and clearing of the hillside plants and shrubbery. It is estimated that the budget required for the increased lighting, hardscape, and landscaping scope is approximately double the existing budget.

Landscape Maintenance District No. 7
LMD 7 contains landscaped hillside slopes vegetated with plants, shrubbery, and trees. The current scope of work for the operations, maintenance, and care of these areas include 3 to 5 feet of fire clearing at the tops and toes of slopes and irrigation maintenance and repairs. Increased scope of work for LMD 7 is recommended to include tree trimming of the hillside trees on a trimming cycle and landscape maintenance including trash removal and clearing of the hillside plants and shrubbery. It is estimated that the budget required for the increased and landscaping maintenance and operations scope is approximately double the existing budget.
2024/2025 Landscape Maintenance Districts Page 19
C. SUMMARY OF COSTS
Levy Component LMD 4 LMD 6 LMD 7
DIRECT COSTS Existing
Maintenance
Optimal
Maintenance
Existing
Maintenance
Optimal
Maintenance
Existing
Maintenance
Optimal
Maintenance
Personnel Services $91,152 $182,304 $34,072 $68,145 $107,654 $215,308 Maintenance Contracts 523,881 1,047,761 142,884 285,769 102,425 204,850 Utilities (electricity & water) 594,360 1,188,720 60,479 120,958 57,978 115,955 Maintenance Supplies 5,550 11,099 0 0 0 0
Property and Liability Insurance 31,771 63,543 12,006 24,011 11,831 23,662 NPDES 75,000 150,000 5,000 10,000 5,000 10,000
Capital Improvement Project 275,000 550,000 110,000 220,000 110,000 220,000 Total Direct Costs $1,596,714 $3,193,427 $364,442 $728,883 $394,887 $789,774

ADMINISTRATION COSTS
Levy Administration and Professional Services $3,993 $3,993 $2,320 $2,320 $2,345 $2,345 County Collection Fee 857 857 110 110 145 145
City Overhead and Administration 139,825 279,650 32,272 64,544 46,786 93,572 Total Administration Costs $144,674 $284,500 $34,701 $66,973 $49,276 $96,062

COLLECTIONS/(CREDITS) APPLIED TO LEVY
TOTAL DIRECT AND ADMIN COSTS $1,741,388 $3,477,927 $399,143 $795,857 $444,163 $885,836 Reserve Collection/(Transfer) ($303,561) ($1,765,100) ($134,443) ($421,157) ($160,419) ($492,092) Capital Improvement Fund Collection/(Transfer) (275,000) (550,000) (110,000) (220,000) (110,000) (220,000) General Benefit Contribution 0 0 0 0 0 0
General Fund/Other Revenue (Contributions) 0 0 0 0 0 0
Total Collections/(Credits) ($578,561) ($2,315,100) ($244,443) ($641,157) ($270,419) ($712,092) Balance to Levy (Budgeted) $1,162,827 $1,162,827 $154,700 $154,700 $173,744 $173,744

FUND BALANCE INFORMATION
Estimated Beginning Fund Balance $1,396,083 $1,396,083 $141,806 $141,806 $297,831 $297,831 Reserve Fund Adjustments (303,561) (1,765,100) (134,443) (421,157) (160,419) (492,092) Interest 41,200 41,200 6,300 6,300 9,100 9,100
1911 Act District Adjustments 9,000 9,000 0 0 0 0
Capital Improvement Adjustments (275,000) (550,000) (110,000) (220,000) (110,000) (220,000) Estimated Ending Reserve Balance $867,722 ($868,817) ($96,337) ($493,051) $36,512 ($405,161) 2024/2025 Landscape Maintenance Districts Page 20
V. DISTRICT BOUNDARY DIAGRAMS
A diagram showing the exterior boundaries of the Districts, boundaries of any open space within the Districts, and the lines and dimensions of each lot or parcel of land within the Districts is on file in the office of the City Public Works Department and incorporated herein by reference. The lines and dimensions shown on the Los Angeles County Assessor’s parcel maps for the current year are incorporated by reference and made part of this Report.
2024/2025 Landscape Maintenance Districts Page 21
VI. ASSESSMENT ROLL``
Parcel identification, for each lot or parcel within the Districts, shall be the parcel as shown on the Los Angeles County Assessor Parcel Maps and/or the Los Angeles County Secured Tax Roll for the year in which this Report is prepared. The proposed assessment for each parcel within the Districts has been prepared in accordance with the assessment rates presented in the budget and the method of apportionment described in this report and has been presented to the City Clerk under a separate cover.

Non-assessable lots or parcels may include government owned land; public utility owned property, land principally encumbered with public right-of-ways or easements and dedicated common areas.

The assessment information for each parcel as outlined in this Report and confirmed by the City Council, shall be submitted to the County Auditor/Controller, and included on the property tax roll for Fiscal Year 2024/2025. If the parcels or assessment numbers within the Districts and referenced by this Report are re-numbered, re-apportioned or changed by the County Assessor’s Office after approval of the Report, the new parcel or assessment numbers with the appropriate assessment amount will be submitted to the County Auditor/Controller. If the parcel change made by the County includes a parcel split, parcel merger or tax status change, the assessment amount submitted on the new parcels or assessment numbers will be based on the method of apportionment and assessment rates approved in this Report by the City Council.

ATTACHMENT NO.5
Percent Increase 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Fiscal Year 24-25 25-26 26-27 27-28 28-29 29-30 30-31 31-32 32-33 33-34 34-35 Assessment Income $1,162,827 $1,162,827 $1,162,827 $1,162,827 $1,162,827 $1,162,827 $1,162,827 $1,162,827 $1,162,827 $1,162,827 $1,162,827 Interest (1) 41,200 1,735 1,091 386 0 0 0 0 0 0 0
Transfer In From LMD 2 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 9,000 Prior Year Balance 1,396,083 867,722 545,569 192,856 (191,074) (606,512) (1,053,696) (1,533,260) (2,045,852) (2,592,133) (3,172,775) Total Funding $2,609,110 $2,041,284 $1,718,487 $1,365,069 $980,753 $565,315 $118,131 ($361,433) ($874,025) ($1,420,306) ($2,000,948) Maintenance Costs (2) 1,466,388 1,495,716 1,525,630 1,556,143 1,587,266 1,619,011 1,651,391 1,684,419 1,718,107 1,752,469 1,787,519 Capital Improvements 275,000 0 0 0 0 0 0 0 0 0 0
Total Cost $1,741,388 $1,495,716 $1,525,630 $1,556,143 $1,587,266 $1,619,011 $1,651,391 $1,684,419 $1,718,107 $1,752,469 $1,787,519 Ending Balance $867,722 $545,569 $192,856 ($191,074) ($606,512) ($1,053,696) ($1,533,260) ($2,045,852) ($2,592,133) ($3,172,775) ($3,788,467) Assessment Rate Varies Varies Varies Varies Varies Varies Varies Varies Varies Varies Varies Notes: (1) Interest is approximately 0.4% of one-half of the previous year ending balance. (2) 2% increase in maintenance cost each year due to inflation.

City of West Covina
Landscape Maintenance District No. 4
10 Year Fiscal Projection
ATTACHMENT NO.6
Percent Increase 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Fiscal Year 24-25 25-26 26-27 27-28 28-29 29-30 30-31 31-32 32-33 33-34 34-35 Assessment Income $154,700 $154,700 $154,700 $154,700 $154,700 $154,700 $154,700 $154,700 $154,700 $154,700 $154,700 Interest (1) 6,300 0 0 0 0 0 0 0 0 0 0
Prior Year Balance 141,806 (96,337) (236,563) (382,687) (534,828) (693,106) (857,643) (1,028,565) (1,205,999) (1,390,077) (1,580,929) Total Funding $302,806 $58,363 ($81,863) ($227,987) ($380,128) ($538,406) ($702,943) ($873,865) ($1,051,299) ($1,235,377) ($1,426,229) Maintenance Costs(2) 289,143 294,926 300,824 306,841 312,978 319,237 325,622 332,134 338,777 345,553 352,464 Capital Improvements 110,000 0 0 0 0 0 0 0 0 0 0
Total Cost $399,143 $294,926 $300,824 $306,841 $312,978 $319,237 $325,622 $332,134 $338,777 $345,553 $352,464 Ending Balance ($96,337) ($236,563) ($382,687) ($534,828) ($693,106) ($857,643) ($1,028,565) ($1,205,999) ($1,390,077) ($1,580,929) ($1,778,693) Assessment of Highest Zone(3) $650 $650 $650 $650 $650 $650 $650 $650 $650 $650 $650 Notes: (1) Interest is approximately 0.4% of one-half of the previous year ending balance. (2) 2% increase in maintenance cost each year due to inflation. (2) Previously approved maximum highest rate of $650, may not be increased further without vote.

City of West Covina
Landscape Maintenance District No. 6
10 Year Fiscal Projection
ATTACHMENT NO.7
Percent Increase 0% 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Fiscal Year 24-25 25-26 26-27 27-28 28-29 29-30 30-31 31-32 32-33 33-34 34-35 Assessment Income $173,744 $173,744 $173,744 $173,744 $173,744 $173,744 $173,744 $173,744 $173,744 $173,744 $173,744 Interest (1) 9,100 73 0 0 0 0 0 0 0 0 0
Prior Year Balance 297,831 36,512 (130,517) (304,436) (485,309) (673,273) (868,472) (1,071,050) (1,281,154) (1,498,935) (1,724,547) Total Funding $480,675 $210,329 $43,227 ($130,692) ($311,564) ($499,529) ($694,728) ($897,306) ($1,107,410) ($1,325,191) ($1,550,803) Maintenance Costs (2) 334,163 340,846 347,663 354,616 361,709 368,943 376,322 383,848 391,525 399,356 407,343 Capital Improvements 110,000 0 0 0 0 0 0 0 0 0 0
Total Cost $444,163 $340,846 $347,663 $354,616 $361,709 $368,943 $376,322 $383,848 $391,525 $399,356 $407,343 Ending Balance $36,512 ($130,517) ($304,436) ($485,309) ($673,273) ($868,472) ($1,071,050) ($1,281,154) ($1,498,935) ($1,724,547) ($1,958,146) Developed Lot Rate (3) $464.06 $464.06 $464.06 $464.06 $464.06 $464.06 $464.06 $464.06 $464.06 $464.06 $464.06 Undeveloped Lot Rate (4) $139.22 $139.22 $139.22 $139.22 $139.22 $139.22 $139.22 $139.22 $139.22 $139.22 $139.22 Notes: (1) Interest is approximately 0.4% of one-half of the previous year ending balance. (2) 2% increase in maintenance cost each year due to inflation. (3) Zone 2, developed lots
(4) Zone 1, undeveloped lots
Landscape Maintenance District No. 7
City of West Covina
10 Year Fiscal Projection
ATTACHMENT NO.8
LMD 4 LMD 6
Per AU Zone (1) Per Unit Developed Lot Undeveloped Lot
2024/25
Proposed $464.00 $650.00 $464.06 $139.22
2023/24 $464.00 $650.00 $464.06 $139.22
2022/23 $464.00 $650.00 $464.06 $139.22
2021/22 $464.00 $650.00 $464.06 $139.22
2020/21 $464.00 $650.00 $464.06 $139.22
2019/20 $464.00 $650.00 $464.06 $139.22
2018/19 $464.00 $650.00 $464.06 $139.22
2017/18 $464.00 $650.00 $464.06 $139.22
2016/17 $464.00 $650.00 $464.06 $139.22
2015/16 $464.00 $650.00 $454.96 $136.49
2014/15 $464.00 $650.00 $454.96 $136.49
2013/14 $464.00 $650.00 $454.96 $136.49
2012/13 $464.00 $650.00 $446.04 $133.81
2011/12 $464.00 $650.00 $437.29 $131.19
2010/11 $464.00 $650.00 $428.72 $128.62
(1) LMD4 has nine (9) separate zones of benefit with varying assessment rates from $49.16 to $464.00 per assessment unit. The zone shown in the table is for a single parcel with a duplex and is the highest assessment per parcel.

West Covina
Landscape Maintenance District's No. 4, 6 & 7
15 Rate History
Fiscal Year
LMD 7