Agenda packet, regular meeting — West Covina City Council, August 20, 2024

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
AUGUST 20, 2024, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Brian Calderón Tabatabai
Mayor Pro Tem Tony Wu
Councilwoman Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
Please turn off all cell phones and other electronic devices prior to entering the Council Chambers

AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Council meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8 to 5 Monday through Thursday. Do call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk’s Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours.

NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary.

PUBLIC COMMENTS

ADDRESSING THE CITY COUNCIL
(Per WCMC 2-48, Ordinance No. 2150)
Any person wishing to address the City Council on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk.

Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to five (5) minutes per speaker.

Oral Communications may be limited to thirty (30) minutes, unless speakers addressing agenda items have not concluded.

Any testimony or comments regarding a matter set for a Public Hearing will be heard during the hearing.

RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda.

AGENDA
AGENDA

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY

TUESDAY AUGUST 6, 2024, 7:00 PM

REGULAR MEETING

INVOCATION
Led by Pastor Samuel Martinez from Amazing Love Ministries

PLEDGE OF ALLEGIANCE
Led by Councilwoman Diaz

ROLL CALL

REPORTING OUT FROM CLOSED SESSION

PRESENTATIONS
Certificate of Recognition Honoring West Covina American Little League 2024 District 19 Champions

CITY MANAGER'S REPORT
City Manager's report on current City projects.

ORAL COMMUNICATIONS - Five (5) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.

CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action.

APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE JULY 16, 2024, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE JULY 16, 2024, CITY COUNCIL/SUCCESSOR AGENCY REGULAR CLOSED SESSION MEETING MINUTES.

That the Council approve the July 16, 2024, City Council/Successor Agency Regular Session Meeting Minutes and the July 16, 2024, City Council/Successor Agency Regular Closed Session Meeting Minutes.

COMMISSION SUMMARY OF ACTIONS
2) CONSIDERATION OF MINUTES FROM THE COMMUNITY AND SENIOR SERVICES COMMISSION MEETING HELD ON MAY 14, 2024
It is recommended that the City Council receive and file the Community and Senior Services Commission meeting minutes from its regular meeting on May 14, 2024.

CITY MANAGER'S OFFICE
3) CONSIDERATION OF EXTENSIONS TO TRANSPORTATION AND LEASE AGREEMENTS WITH MV TRANSPORTATION, INC.

It is recommended that the City Council take the following actions:

Approve a one (1) year extension to both the Transportation Services Agreement and the Lease Agreement with MV Transportation, Inc., extending the terms of both agreements through September 2, 2025; and

1. Approve MV Transportation, Inc.'s cost proposal for the one-year extension to the Transportation Services Agreement, including the option for in-vehicle technology tracking; and

2. Authorize the City Manager to negotiate and execute amendments memorializing the extensions and the maximum annual cost for the transportation services as outlined in MV Transportation Inc.'s cost proposal, in such final form as approved by the City Attorney.

3. 4) CONSIDERATION OF ACCEPTANCE OF FUNDING FROM CALIFORNIA OFFICE OF

EMERGENCY SERVICES HAZARD MITIGATION GRANT PROGRAM
It is recommended that the City Council take the following actions:

Accept grant funding from the California Governor's Office of Emergency Service (Cal OES) Hazard Mitigation Grant Program in the amount of $209,950;

1. Authorize the City Manager to negotiate and execute grant agreements with Cal OES and the Federal Emergency Management Agency (FEMA), in such form as approved by the City Attorney;

2. Authorize the City Manager to negotiate any amendments to the agreements in such form approved by the City Attorney; and

3. 4. Approve the following resolution:

RESOLUTION NO. 2024-57 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR, COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 (CAL OES AND FEMA HAZARD MITIGATION GRANT)
5) CONSIDERATION OF MEASURE A ANNUAL ALLOCATION GRANT AGREEMENT WITH

LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT It is recommended that the City Council take the following actions:

Authorize the City Manager to negotiate and execute the Measure A Annual Allocation Grant Agreement with the Los Angeles County Regional Park and Open Space District and any other documents required in connection with the City's Annual Allocations, in such final form as approved by the City Attorney; and

1. Authorize the City Manager to negotiate any amendments to the agreement in such form as approved by the City Attorney.

2. 6) CONSIDERATION OF LETTER AGREEMENT WITH THE SAN GABRIEL VALLEY COUNCIL

OF GOVERNMENTS FOR PARTICIPATION IN THE SAN GABRIEL VALLEY REGIONAL

FOOD RECOVERY PROGRAM
It is recommended that the City Council authorize the City Manager to sign the Letter Agreement with the San Gabriel Valley Council of Governments for participation in the San Gabriel Valley Regional Food Recovery Program (“Program”).

COMMUNITY DEVELOPMENT
7) GRANT OF EASEMENT FOR UTILITY PURPOSES IN FAVOR OF SOUTHERN CALIFORNIA EDISON FOR 1611 WEST MERCED AVENUE
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. 2024-9 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, GRANTING AN EASEMENT TO SOUTHERN CALIFORNIA

EDISON AND AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT OF

EASEMENT

COMMUNITY SERVICES
8) CONSIDERATION OF RATIFICATION OF PROCUREMENT AND AGREEMENT FOR THE 2024 WEST COVINA 4TH OF JULY FIREWORK SPECTACULAR
It is recommended that the City Council find that compliance with the City's bidding requirements and procedures was impractical in connection with the procurement of the fireworks display for the 2024 4th of July Celebration and ratify the agreement with Pyro Spectaculars, Inc. in the amount of $36,750.

POLICE DEPARTMENT
9) CONSIDERATION OF MEMORANDUM OF UNDERSTANDING (MOU) WITH WEST COVINA

UNIFIED SCHOOL DISTRICT (WCUSD) FOR SCHOOL RESOURCE OFFICERS AT WEST

COVINA AND EDGEWOOD HIGH SCHOOLS
It is recommended that the City Council authorize the City Manager to execute a new five-year Memorandum of Understanding with the West Covina Unified School District (WCUSD) for the School Resource Officer Program at West Covina and Edgewood High Schools.

PUBLIC WORKS
10) CONSIDERATION OF A RESOLUTION AUTHORIZING THE SUBMITTAL OF

APPLICATIONS AND RELATED AUTHORIZATIONS FOR ALL CALIFORNIA DEPARTMENT

OF RESOURCES, RECYCLING, AND RECOVERY (CALRECYCLE) PAYMENT PROGRAMS It is recommended that the City Council adopt the following resolution:

RESOLUTION 2024-59 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, AUTHORIZING SUBMITTAL OF INDIVIDUAL

PAYMENT PROGRAM APPLICATIONS AND RELATED AUTHORIZATIONS FOR ALL

DEPARTMENT OF RESOURCES, RECYCLING AND RECOVERY (CALRECYCLE)

PAYMENT PROGRAMS

END OF CONSENT CALENDAR

DEPARTMENTAL REGULAR MATTERS

COMMUNITY DEVELOPMENT
11) ENGINEERING REVIEW OF THE INTERSECTION OF CITRUS STREET AND CAMERON AVENUE
It is recommended that the City Council approve the installation of a Traffic Signal at the It is recommended that the City Council approve the installation of a Traffic Signal at the location of Citrus Street and Cameron Avenue.

MAYOR/COUNCILMEMBERS REPORTS
AB 1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.)

CITY COUNCIL COMMENTS

ADJOURNMENT
Next Tentative City Council Meeting
Regular Meeting September 3, 2024 7:00 PM

RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:

Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.

Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes. a.
b. The city council may establish a limit on the duration of oral communications.

All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer. c.

The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state.
d.

Sec. 2-50. Decorum--Required.

While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. a.

Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting.

For the purposes of this code, “willfully disrupt” includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law:
a. Addressing the Mayor and City Council without first being recognized. b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. c. Repetitiously addressing the same subject.
d. Failing to relinquish the podium when directed to do so.

From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member. e.

As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section. f.
b.

If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional.

Sec. 2-52. Persons authorized to be within council area.

No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council.

The following are excerpts from the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment. 403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.

AGENDA ITEM NO. 1

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: August 20, 2024
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: CONSIDERATION OF APPROVAL OF THE JULY 16, 2024, CITY

COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE JULY 16, 2024, CITY COUNCIL/SUCCESSOR AGENCY REGULAR CLOSED SESSION MEETING MINUTES.

RECOMMENDATION:

That the Council approve the July 16, 2024, City Council/Successor Agency Regular Session Meeting Minutes and the July 16, 2024, City Council/Successor Agency Regular Closed Session Meeting Minutes.

BACKGROUND:

That the City Council adopt the attached minutes.

Prepared by: Lisa Sherrick, Assistant City Clerk
Attachments
Attachment No. 1 - 7/16/2024 Closed Session Minutes Draft Attachment No. 2 - 7/16/2024 Regular Session Minutes Draft CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness ATTACHMENT NO. 1
1 CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
JULY 16, 2024, 6:00 PM

REGULAR MEETING - CLOSED SESSION
MANAGEMENT RESOURCE CENTER 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Brian Calderón Tabatabai
Mayor Pro Tem Tony Wu
Councilwoman Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
Minutes

CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Calderón Tabatabai on Tuesday, July 16, 2024, at 6:00 p.m., in the Management Resource Center, 1444 West Garvey Avenue South, West Covina, California.

ROLL CALL
Council Members

Present: Council Members Rosario Diaz, Ollie Cantos, Letty Lopez-Viado, Mayor Pro Tem Wu, Mayor Brian Calderón Tabatabai

Absent: None
City Staff: Paulina Morales, Acting City Manager, Thomas Duarte, City Attorney, Stephanie Sikkema, Finance Director.

ATTACHMENT NO. 1
2 PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None

CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Pursuant to Government Code § 54956.9(d)(4)
 Number of Cases: Three (3)

2. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to Government Code § 54957.6
City Negotiators: Morales, Duarte
Employee Organizations
 Confidential Employees
 Maintenance & Crafts Employees
 Non-Sworn
 W.C. Police Officers’ Association
 W.C. Firefighters’ Management Assoc.
 W.C. Firefighters’ Association, I.A.F.F., Local 3226
 General Employees
 Mid-Management Employees
 W.C. Police Management Association
Unrepresented Employee Group
 Department Heads

REPORTING OUT
City Attorney Thomas Duarte reported that no action was taken during the Closed Session Meeting.

ADJOURNMENT
A motion to adjourn the Regular Closed Meeting was made by Mayor Calderón Tabatabai, and the meeting was adjourned at 6:40 p.m. The next regularly scheduled Regular Closed City Council Meeting will be held on Tuesday, August 20, 2024, at 6:00 p.m. in the Management Resource Center 3rd Floor, 1444 West Garvey Avenue South, West Covina, California.

-THIS SPACE HAS BEEN INTENTIONALY LEFT BLANKSubmitted By:
____________________________
Lisa Sherrick
ATTACHMENT NO. 1
3 Assistant City Clerk
__________________________
Brian Calderón Tabatabai
Mayor
ATTACHMENT NO. 2
1 CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
JULY 16, 2024, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Brian Calderón Tabatabai
Mayor Pro Tem Tony Wu
Councilwoman Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz

MINUTES

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
CALL TO ORDER:

A Regular Session Meeting was called to order by Mayor Brian Calderón Tabatabai on Tuesday, July 2, 2024, at 7:00 p.m., in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.

INVOCATION
Led by Chaplin Kelly Dupee from West Covina Police Department ATTACHMENT NO. 2
2 PLEDGE OF ALLEGIANCE
Led by Councilwoman Lopez Viado

ROLL CALL

Present: Council Members Cantos, Diaz, Lopez-Viado Mayor Pro Tem Wu, Mayor Calderón Tabatabai

Absent: None

REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas Duarte reported that no action was taken during the Closed Session Meeting.

PRESENTATIONS
 Recognition of Retirement - Purchasing Manager Maria Delira

CITY MANAGER'S REPORT
City Manager's report on current City projects.

ORAL COMMUNICATIONS - Five (5) minutes per speaker
John Shewmaker
Ethan-Joseph Murillo
Theresa Lee
Sherrie Berillon
Wen Wen Zhang
R. Robinson
Bill Elliot

CONSENT CALENDAR
ACTION: Motion by Mayor Pro Tem Wu and Second by Councilwoman LopezViado, 5-0 to: Approve Consent Calendar Items 1,2 and 4 and 5.

ACTION: Motion by Councilman Cantos and Second by Mayor Pro Tem Wu, 5-0 to: Approve Postpone Item 3 to Future Meeting.

APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE JULY 2, 2024, CITY

COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE JULY 2, 2024, CITY COUNCIL/SUCCESSOR AGENCY REGULAR CLOSED SESSION MEETING MINUTES.

Carried 5-0 to: approve the July 2, 2024, City Council/Successor Agency Regular Session Meeting Minutes and the July 2, 2024, City Council/Successor Agency Regular Closed Session Meeting Minutes.

ATTACHMENT NO. 2
3 CITY MANAGER'S OFFICE
2) CONSIDERATION OF RATIFICATION OF SUBAWARD AGREEMENT WITH LOS

ANGELES COUNTY AGING & DISABILITIES DEPARTMENT FOR OLDER

AMERICANS ACT FUNDS FOR THE SENIOR MEALS PROGRAM
Carried 5-0 to: take the following actions:

1. Ratify the Subaward between the County of Los Angeles Aging and Disabilities Department and the City of West Covina for the Elderly Nutrition Program (ENP) (Subaward Number ENP242510); and

2. Authorize the City Manager to negotiate and execute agreements and approve purchase orders for meals from vendors on the County's list of approved caterers; and

3. Adopt the following resolution:

RESOLUTION NO. 2024-46 - A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF WEST COVINA, CALIFORNIA, AUTHORIZING A SUBAWARD

AGREEMENT WITH THE COUNTY OF LOS ANGELES AGING AND

DISABILITIES DEPARTMENT FOR OLDER AMERICANS ACT FUNDS
(SUBAWARD NUMBER ENP 242510) AND AUTHORIZING THE CITY

MANAGER TO EXECUTE THE SUBAWARD AGREEMENT AND FUTURE

AMENDMENTS TO THE SUBAWARD AGREEMENT

COMMUNITY DEVELOPMENT
3) CONSIDERATION OF AGREEMENT WITH PBK ARCHITECTS, INC. FOR DESIGN SERVICES FOR THE NEW FIRE STATION 1 - PROJECT NO. 23002

Carried 5-0 to: Postpone the item and provide additional comparative information.

FINANCE DEPARTMENT
4) CONSIDERATION OF UPDATE TO MASTER FEE SCHEDULE

Carried 5-0 to: adopt the following resolution:

RESOLUTION NO. 2024-50 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, ADOPTING A REVISED MASTER FEE

SCHEDULE FOR SERVICES PROVIDED BY THE CITY OF WEST COVINA

POLICE DEPARTMENT
ATTACHMENT NO. 2
4 5) CONSIDERATION OF AWARD OF BID AND AGREEMENT FOR CROSSING

GUARD SERVICES
Carried 5-0 to: take the following actions:

1. Award Request for Proposal (RFP) No. 202413 to All-City Management Services, Inc. for crossing guard services;

2. Authorize the City Manager to negotiate and execute a Professional Services Agreement and any related documents with All-City Management Services, Inc., in an amount not to exceed $2,128,426 over a five-year term, in such final form as approved by the City Attorney; and

3. Adopt the attached resolution authorizing the necessary budget amendments:

RESOLUTION NO. 2024-56 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 (CROSSING GUARD SERVICES)

END OF CONSENT CALENDAR

HEARINGS

PUBLIC HEARINGS
6) PUBLIC HEARING REGARDING THE WEST COVINA CITYWIDE SEWER

SERVICE CHARGE COLLECTION METHOD AND ASSOCIATED REPORT

Public Comments in Favor
None
Public Comments Neither in Favor nor Opposed
R. Robinson
Public Comments in Opposition
None
ACTION: Motion by Mayor Pro Wu and Second by Councilwoman Diaz 5-0 to:
conduct the public hearing and then adopt the following resolution RESOLUTION NO. 2024-52 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA APPROVING THE SEWER SERVICE CHARGES TO BE COLLECTED ON THE FISCAL YEAR 2024-25 TAX ROLL
ATTACHMENT NO. 2
5 7) PUBLIC HEARING REGARDING FISCAL YEAR 2024-25 ASSESSMENT FOR THE

WEST COVINA CITYWIDE LIGHTING AND MAINTENANCE DISTRICT
Public Comments in Favor
None
Public Comments Neither in Favor nor Opposed
None
Public Comments in Opposition
None
ACTION: Motion by Councilwoman Diaz and Second by Councilwoman LopezViado 5-0 to: conduct the public hearing and then adopt the following resolution RESOLUTION NO. 2024-51 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, CONFIRMING THE DIAGRAM AND

ASSESSMENT FOR THE CITYWIDE LIGHTING AND MAINTENANCE DISTRICT FOR FISCAL YEAR 2024-25
8) PUBLIC HEARING REGARDING FISCAL YEAR 2024-25 ASSESSMENTS FOR WEST COVINA LANDSCAPE MAINTENANCE DISTRICTS 4, 6 AND 7
Public Comments in Favor
None
Public Comments Neither in Favor nor Opposed
R. Robinson
Public Comments in Opposition
None
ACTION: Motion by Councilwoman Lopez-Viado and Second by Mayor Calderón Tabatabai 5-0 to: conduct the public hearing and then adopt the following resolution RESOLUTION NO. 2024-53 A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, CONFIRMING A DIAGRAM AND ASSESSMENT FOR FISCAL YEAR 2024-25 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 4 RESOLUTION NO. 2024-54 A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, CONFIRMING A DIAGRAM AND ASSESSMENT FOR FISCAL YEAR 2024-25 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 6 ATTACHMENT NO. 2
6 RESOLUTION NO. 2024-55 A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, CONFIRMING A DIAGRAM AND ASSESSMENT FOR FISCAL YEAR 2024-25 FOR LANDSCAPE MAINTENANCE DISTRICT NO. 7

MAYOR/COUNCILMEMBERS REPORTS
 None

CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION  Mayor Pro Tem Wu – Reactive the 2019 homeless initiative, provide a presentation to the Council and send the plan to the County. Second by Councilwoman Diaz. No Tabatabai, No 4-1.
 Councilman Cantos - Asked for a copy of the 2019 initiative plan. Second by Mayor Calderón Tabatabai: 5-0.
 Councilwoman Diaz – Requested staff to beautify the corridor on Azusa Ave. An update of the funding from Grace Napolitano on the traffic signal synchronization and the striping on Workman. Second by Mayor Pro Tem Wu. 5-0.  Mayor Pro Tem Wu – Requests beautification of the south side of Valley BLVD.

Second by Councilwoman Diaz. 5-0.
 Mayor Calderón Tabatabai – Requests looking into the beautification and maintenance of Sunset Ave. Second by Mayor Pro Tem Wu. 5-0.  Councilman Cantos requested the formal agendazation of the staff presentation

CITY COUNCIL COMMENTS
 Mayor Calderón Tabatabai mentioned the ESPN event and the possibility of selling beer. The Sportsplex should be filled with tournaments from Memorial Day to Labor Day. Asked for clarification on a presentation on the Sportsplex (Per City Manager the presentation will be in September).
 Mayor Pro Tem Wu – Thanked the Maintenance crew for their work at the sportsplex and mentioned the need of restaurants at the Sportsplex.  Mayor Calderón Tabatabai mentioned the Hike taking place at Cortez Park – organized by the Community and Senior Services Commission  Mayor Calderón Tabatabai stated that he would not be at the August 20, 2024, Council Meeting.

ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Councilman, and the meeting was adjourned at 9:06 PM The next regularly scheduled Regular City Council Meeting will be held on Tuesday, August 20, 2024, at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.

Submitted by:

ATTACHMENT NO. 2
7 ____________________
Lisa Sherrick
Assistant City Clerk
__________________________
Brian Calderón Tabatabai
Mayor

AGENDA ITEM NO. 2

It is recommended that the City Council receive and file the Community and Senior Services Commission meeting minutes from its regular meeting on May 14, 2024.

BACKGROUND:

The Community and Senior Services Commission (Commission) acts in an advisory capacity to the City Council on matters pertaining to the community service needs of the citizens of West Covina relating to public recreational services, cultural activities and special events, youth services, public transportation, neighborhood and human relations, human rights, and senior services. The Commission consists of ten (10) Commissioners that are appointed by the City Council.

The Commission meets on the second Tuesday in the months of January, March, May, July, September, and November. Meetings start at 6:00 p.m. and are held in the Management Resource Center located inside City Hall.

DISCUSSION:

The May 14, 2024 Commission meeting minutes were approved at the Commission's regularly scheduled meeting on July 9, 2024. The Commission meeting minutes were approved by a vote of 7 to 0, with 3 Commissioners absent.

Prepared by: Deborah Johnston, Administrative Assistant II Fiscal Impact
FISCAL IMPACT:

This is strictly an administrative item to receive and file; therefore, there is no associated fiscal impact.

Attachments
Attachment No. 1 - May 14, 2024, Regular Community & Senior Services Commission Meeting Minutes.

CITY COUNCIL GOALS & OBJECTIVES: A Creative and Active Community CITY COUNCIL GOALS & OBJECTIVES: A Creative and Active Community Enhance City Image and Effectiveness

CITY OF WEST COVINA

COMMUNITY AND SENIOR SERVICES COMMISSION
TUESDAY, MAY 14, 2024, 6:00 PM

REGULAR MEETING
WEST COVINA CITY HALL MANAGEMENT RESOURCE CENTER (MRC) ROOM 314 1444 W GARVEY AVE. WEST COVINA, CALIFORNIA 91790

MINUTES
Chair Cecilia Munoz
Vice Chair Sherry Fischer
Commissioner Gia Cablayan
Commissioner Hector Diaz
Commissioner Michael Flowers
Commissioner Jennifer Gutierrez
Commissioner Gayle Mason
Commissioner Robert H. Torres
Commissioner Chatur Patel
Commissioner Betty Valles

AMERICANS WITH DISABILITIES ACT
The Commission complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Commission Meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m. Monday through Thursday, at least 48 hours prior to the meeting to make arrangements.

AGENDA MATERIAL
Agenda material is available for review at the West Covina City Clerk’s Office, Room 317 in City Hall, 1444 W. Garvey Avenue and at www.westcovina.org. Any writings or documents regarding any item on this agenda not exempt from public disclosure, provided to a majority of the Commission that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk’s Office, Room 317 of City Hall during normal business hours.

CALL TO ORDER at 6:07 p.m. by Chair Munoz
PLEDGE OF ALLEGIANCE / MOMENT OF SILENT PRAYER by Chair Munoz

PUBLIC COMMENTS

ADDRESSING THE COMMUNITY AND SENIOR SERVICES COMMISSION Any person wishing to address the Commission on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the Commission Secretary
Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to three (3) minutes per speaker.

Attachment No. 1

ROLL CALL
Commissioners Present: Commissioners Cablayan, Diaz, Fischer, Gutierrez, Mason, Munoz, Torres Patel and Valles.

Commissioners Absent: Commissioners Flowers and Gutierrez.

Staff Present: Roxanne E Lerma, Assistant City Manager, Vanessa Ibanez, Community Services Supervisor and Deborah Johnston, Administrative Assistant II.

ORAL COMMUNICATIONS - Three (3) minutes per speaker
Please state your name and city of residence for the record when recognized by the Commission Chair.

J.D.

CONSENT CALENDAR

APPROVAL OF MEETING MINUTES
1) MARCH 12, 2024, COMMUNITY AND SENIOR SERVICES COMMISSION MEETING MINUTES.

It is recommended that the Commission approve the Community and Senior Services Commission Meetings for March 12, 2024, Minutes.

Motion By: Commissioner Fischer, 2nd by: Commissioner Valles, motion carried by a vote of 8 to 0 with 2 absent.

AYES: Commissioners Cablayan, Diaz, Fischer, Torres, Patel, Valles, Chair Munoz & Vice Chair Fischer
NOES: None.

ABSENT: Commissioners Flowers and Gutierrez
ABSTAIN: None

NEW BUSINESS
4) COMMISSIONER TORRES REQUEST TO DISCUSS ORGANIZING A FAMILY HIKE.

It is recommended that the Commission receive and file this report.

Motion By: Commissioner Torres, 2nd by: Commissioner Fischer, to create a AD HOC subcommittee called “Family Hike Event” committee. motion carried by a vote of 8 to 0 with 2 absent.

AYES: Commissioners Cablayan, Diaz, Fischer, Torres, Patel, Valles, Chair Munoz & Vice Chair Fischer
NOES: None.

ABSENT: Commissioners Flowers and Gutierrez
ABSTAIN: None

CONTINUED BUSINESS
5) SELECTION OF AD HOC COMMITTEE MEMBERS.

It is recommended that the Commission appoint Commissioners to the below listed sub committees and/or create subcommittees:
a. Homeless Sub Committee (4 Commissioners)
Commissioner Gayle Mason, Commissioner Chatur Patel,
Commissioner Cecilia Munoz, Commissioner Hector Diaz,
b. Family Hike Event Sub Committee (4 Commissioners)
Commissioner Robert Torres, Commissioner Sherry Fischer, Commissioner Cecilia Munoz, Commissioner Hector Diaz,
6) DISCOVER - SENIOR HIGHLIGHT PAGE.

It is recommended that the Commission direct staff on how to proceed.

Motion By: Commissioner Torres, 2nd by: Commissioner Mason, to select Leonard Lopez and Mr. Aceto to be highlighted in the Discover newsletter. motion carried by a vote of 8 to 0 with 2 absent.

AYES: Commissioners Cablayan, Diaz, Fischer, Torres, Patel, Valles, Chair Munoz & Vice Chair Fischer
NOES: None.

ABSENT: Commissioners Flowers and Gutierrez
ABSTAIN: None

AD HOC COMMITTEE REPORTS

COMMISSIONERS REPORTS
Chair Munoz: Attended the Hike with the Mayor.

Vice Chair Fischer: Attended the following events: Easter Eggstravaganza (Cortez park as a volunteer with the Kwianis Club), Arbor Day.

Commissioner Cablayan: Attended the Cherry Blossom and Historical society monthly meet & greet.

Commissioner Torres: Reminded staff that the West Covina Library will have it’s grand opening on June 5, 2024, at 1:30 p.m.

Commissioner Mason: Attended the Arbor Day event.

ITEMS TO BE AGENDIZED
ADJOURNMENT at 9:25 p.m. by Chair Munoz all in favor.
2024 Community and Senior Services Commission Meetings
Tuesday, July 9, 2024, at 6 p.m.

Tuesday, September 10, 2024, at 6 p.m.

Tuesday, November 12, 2024, at 6 p.m.

Signature _______________________ Date: __3/13/2024
AGENDA ITEM NO. 3

RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Approve MV Transportation, Inc.'s cost proposal for the one-year extension to the Transportation Services Agreement, including the option for in-vehicle technology tracking; and

3. BACKGROUND:

The City's current public transit service consists of a fixed route shuttle system and a demand response Dial-A-Ride (DAR) service. The fixed route service consists of three different alignments: the Red, Blue, and Green Lines, operating Monday - Friday, with four dedicated vehicles.

Red runs 6:30 a.m. to 5:52 p.m. (No Service 9:10 a.m. to 10:06 a.m. and 2:46 p.m. to 3:42 p.m.), served by a single vehicle, with 1-hour headway.

Blue runs 7:07 a.m. to 4:47 p.m., served by a single vehicle, with 1-hour headway.

Green runs 6:30 a.m. to 6:25 p.m. (North) and 6:30 a.m. to 6:30 p.m. (South),each direction is served by a single vehicle, with a 30-minute headway.

The DAR operates Monday-Saturday from 8:00 a.m. to 8:00 p.m., and Sunday from 8:00 a.m. to 6:30 p.m. Four vehicles are dedicated to the program.

DISCUSSION:

On June 18, 2024, the City Council approved a 12-month pilot microtransit project that will service over half of the area of the City. The pilot program is expected to launch three months following the City's issuance of a notice to proceed. As approved, once the pilot launches, the underperforming Red and Blue lines will be discontinued, with the area to be served by the microtransit program. The Dial-A-Ride and Green Line services will continue during the pilot program.

Current agreements with MVT are set to expire on September 2, 2024, which is prior to the anticipated launch of the pilot. To ensure continued service until the launch of the pilot, staff requested a proposal from MVT for a status quo service level for a term of one (1) year. The cost proposal is attached. (Attachment No. 1.) Pursuant to Article 5 of the Agreement, as amended, the City reserves the right to adjust service at any time. Having discussed with MVT the plan to discontinue the Red and Blue alignments, the cost proposal facilitates this by segregating fixed and variables costs. In FY 2023-2024, the Red and Blue Line accounted for 2,401 and 2,451 Revenue Hours, respectively, which are the basis of the variable costs.

To address the City's desire to provide real-time information as outlined in the June 18, 2024 staff report regarding the Microtransit Pilot Program, MVT also included in its proposal an estimate for the installation and maintenance of in-vehicle technology for the Green Line vehicles. At a cost of $16,162, the technology will provide real-time bus tracking data for riders via a mobile phone application. The platform, TripShot, has iOS and Android mobile applications.

LEGAL REVIEW:

The City Attorney's Office will review and approve the amendments prior to execution.

OPTIONS:

The City Council has the following options:

1. Approve staff's recommendation; or

2. Provide alternative direction.

Prepared by: Kelly McDonald, Assistant to the City Manager Fiscal Impact
FISCAL IMPACT:

The proposal from MVT, for the term September 2024 - September 2025, is for an amount not to exceed $1,732,481, which represents a 6.7% increase from the current year. In addition, the technology upgrades are estimated at $16,162 for the term of the extension. This is within the appropriated program budget. Transit services are funded from the Public Services Transportation Operating Budget (Proposition C and Measure R Local Returns). The approved FY 2024-2025 budget for the shuttle and dial-a-ride services is summarized in the table below.

Program Account FY 2024-2025 Budget
Shuttle 122.504.61.53.29.61.61.61200 348,600
122.504.61.53.29.62.61.61200 580,800
224.504.61.53.29.61.61.61200 231,840
Subtotal - Shuttle $1,161,240
Dial-A-Ride 122.504.61.53.30.00.61.61200 710,000
Subtotal - Dial A Ride $710,00
Total Program Budget $1,871,240
Contract Limit $1,732,481
Budget Balance $138,759
The months of July and August will be billed at rates under the current amendment. At this time, it is expected the budget will be sufficient to cover costs in Fiscal Year 2024-2025. Staff will return with a budget amendment later in the fiscal year, if necessary.

This program is proposed to continue being funded by Los Angeles County Metropolitan Transportation Authority (Metro) Proposition C (Fund 122) and Measure R (Fund 224), which may only be used for transportation related purposes. Additionally, extension of the lease agreement will result in $3,000 per month or $36,0000 annually in General Fund revenue.

Attachments
Attachment No. 1 - Cost Proposal
CITY COUNCIL GOALS & OBJECTIVES: An Accessible Community Fiscal Year
2023-2024
Fiscal Year
2024-2025
% Increase
Fixed-route
Cost per Revenue Hour $ 61.23 $ 63.87 4.3%
Multiplied by Estimated
Revenue Hours x 11,600 11,600 11,600
Fixed-route TOTAL $ 710,278 $ 740,942
Dial-A-Ride
Cost per Revenue Hour $ 49.65 $ 51.79 4.3%
Multiplied by Estimated Revenue Hours 7,600 8,063
DAR TOTAL $ 377,369 $ 417,603
SUBTOTAL - ANNUAL VARIABLE COSTS $ 1,087,648 $ 1,158,545 6.5% ANNUAL FIXED COST $ 535,525 $ 573,937 7.2%
TOTAL - ANNUAL COST $ 1,623,173 $ 1,732,481 6.7%
In-Vehicle Technology Tracking Option
Onetime costs pass through setup costs $ 13,282
Hardware support ($240/mo X 12 mo) $ 2,880
Total Annual Cost $ 16,162

APPENDIX E

COST SUMMARY MATRIX
ATTACHMENT NO. 1
AGENDA ITEM NO. 4

EMERGENCY SERVICES HAZARD MITIGATION GRANT PROGRAM
RECOMMENDATION:

It is recommended that the City Council take the following actions:

Accept grant funding from the California Governor's Office of Emergency Service (Cal OES) Hazard Mitigation Grant Program in the amount of $209,950;

1. Authorize the City Manager to negotiate and execute grant agreements with Cal OES and the Federal Emergency Management Agency (FEMA), in such form as approved by the City Attorney;

2. Authorize the City Manager to negotiate any amendments to the agreements in such form approved by the City Attorney; and

3. 4. Approve the following resolution:

RESOLUTION NO. 2024-57 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR, COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 (CAL OES AND FEMA

HAZARD MITIGATION GRANT)
BACKGROUND:

Staff submitted an application with the California Governor’s Office of Emergency Services (Cal OES) for the Federal Emergency Management Agency (FEMA) Hazard Mitigation Grant Program (HMGP). The importance of the grant relates to the requirement that a city have an approved Local Hazard Mitigation Plan to receive reimbursements from FEMA following a disaster.

In accordance with 44 CFR 201.6 and other FEMA guidance for Local Hazard Mitigation Plans, the “plan development process” includes, but is not limited to, the following activities:

1. Engage Key Agencies, Stakeholders, and the Public in the Planning Process;

2. Identify Hazards and Assess Risks/Vulnerabilities;

3. Develop a Mitigation Strategy;

4. Develop and Adopt Plan; and

5. Maintain Plan
The proposed activity would result in a FEMA-approved plan. A Local Hazard Mitigation Plan reduces loss of life and property by minimizing the impact of disasters. It begins with state, tribal and local governments identifying natural disaster risks and vulnerabilities that are common in their area. After identifying these risks, the plan develops long-term strategies for protecting people and property from similar events. Mitigation plans are key to breaking the cycle of disaster damage and reconstruction.

DISCUSSION:

On July 9, 2024, the City was notified by Cal OES that FEMA had approved the City’s application to the Hazard Mitigation Grant Program. In total, $209,950 was awarded. This includes a total of $200,000 for the project. This amount is comprised of $150,000 from the Hazard Mitigation Grant Program and $50,000 from Prepare CA Match Program. FEMA approved an additional $9,950 for administrative costs.

The intent is to use the awarded funds to hire a consultant to develop a Local Hazard Mitigation Plan Update. If approved, staff will develop a Request for Proposals for a consultant. Activities are anticipated to include the following:

Research and assess the hazards and risks that pose a threat to the City, its residents and businesses;
Identify local resources and capabilities that can assist in mitigation of hazards; and Produce the City’s Local Hazard Mitigation Plan in alignment with the goals and objectives of the California State Multi-Hazard Mitigation Plan
According to the conditions of the grant, the project is to be completed by April 13, 2027.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form and will review and approve any grant related agreements prior to execution.

Prepared by: Kelly McDonald, Assistant to the City Manager Fiscal Impact
FISCAL IMPACT:

FEMA has approved $159,000 and Cal OES has approved $50,000 as a match for a total grant award of $209,950. This is a reimbursable grant and the City is not required to provide its own match - therefore, there is no impact on the General Fund. If approved, the attached budget amendment will appropriate amounts of $200,000 for the project and $9,950 for administrative costs, as awarded by CalOES.

Fund 139, FEMA Grant
Current
FY2024-25
Budget
Proposed
Amendment
Amended
FY2024-25
Budget
Beginning Fund Balance 0
Revenue 0 209,950 209,950
Expenditures 0 209,950 209,950
Revenue Less Expenditures 0 0 0
Ending Fund Balance 0
Attachments
Attachment No. 1 - Approval Letters
Attachment No. 2 - Grant Subaward Amendment
Attachment No. 3 - Budget Amendment Resolution
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
A Well-Planned Community
Maintain Good Intergovernmental Relations
3650 SCHRIEVER AVENUE  MATHER, CA 95655

RECOVERY FINANCIAL PROCESSING UNIT
(916) 845-8110
July 9, 2024
Paulina Morales
City Manager
West Covina, City of
1444 West Garvey Avenue South
West Covina, CA 91790-2716
Subject: Notification of Subapplication Approval
Hazard Mitigation Grant Program – Prepare CA Match
FEMA-4683-DR-CA, Project #AP01030, FIPS #037-84200
Supplement #34
Dear Ms. Morales:

The California Governor’s Office of Emergency Services (Cal OES) received notification that the Federal Emergency Management Agency (FEMA) has approved your organization’s subaward application in the amount of $150,000.00. A copy of the FEMA award package is enclosed for your records.

Your organization’s subaward application has also been approved for $50,000.00 in state funding under the Prepare CA Match program.

In order to receive payment as a grant subrecipient, your organization must have the following on file with the Recovery Financial Processing Unit:
 A valid, current (approved within the last 3 years) Governing Body Resolution
 A Project Assurances for Federal Assistance agreement  A Grant Subaward Face Sheet (GSAFS). Please ensure that the individual who signs the GSAFS is designated by the Governing Body Resolution as an Authorized Agent for your organization.
 A current Federal Funding Accountability and Transparency Act (FFATA) Financial Disclosure form. This form must be submitted each fiscal year.  An active registration with the federal System for Award Management (SAM) website. The registration must remain active for the duration of this grant subaward.

For your convenience, this subapplication approval package includes the required post-obligation documents as well as guides to completing and renewing a SAM registration. Please complete the documents and mail copies to the address listed at the end of this letter, keeping the originals with your records.

GAVIN NEWSOM

GOVERNOR

NANCY WARD

DIRECTOR
ATTACHMENT NO. 1
3650 SCHRIEVER AVENUE  MATHER, CA 95655

RECOVERY FINANCIAL PROCESSING UNIT
(916) 845-8110
Alternatively, you may scan and email the completed documents to the Recovery Financial Processing Unit at [email protected].

Electronic copies of the post-obligation documents can also be requested at the same address.

Payments will be made on a reimbursement basis using the enclosed Hazard Mitigation Reimbursement Request Form. A ten percent (10%) retention will be withheld from the federal share of reimbursement payments and will be released as part of the subaward closeout process.

Reimbursements can be made only for items listed on the approved subaward application. Expenditures for any other work should be separately maintained and are the sole responsibility of the subrecipient. Any funds received in excess of current needs or approved amounts, or those found owed as a result of a final inspection or audit, must be refunded to the State within 30 days of receipt of an invoice from Cal OES.

When mailing documents to the Recovery Financial Processing Unit, please use the following address:

California Governor’s Office of Emergency Services
Attention: Recovery Financial Processing Unit
3650 Schriever Avenue
Mather, CA 95655
For further assistance regarding post-obligation documents or the reimbursement request process, please contact the Recovery Financial Processing Unit at (916) 845-8110 or at [email protected]. For program-related questions, please contact the Hazard Mitigation Grants Programs Unit at (916) 328-7450.

Recovery Financial Processing Unit
Enclosures
c: Subrecipient’s Project File
*The Recovery Financial Processing Unit has a valid resolution and Grant Subaward Face Sheet (GSAFS) on file for this project. We now need your organization to complete a GSAFS Amendment Form as part of the funding encumbrance/post-obligation document process.
3650 SCHRIEVER AVENUE  MATHER, CA 95655

RECOVERY FINANCIAL PROCESSING UNIT
(916) 845-8110
July 9, 2024
Paulina Morales
City Manager
West Covina, City of
1444 West Garvey Avenue South
West Covina, CA 91790-2716
Subject: Notification of Approval for Subrecipient Management Cost Funding Hazard Mitigation Grant Program – Prepare CA Match
FEMA-4683-DR-CA, Project #AP01030, FIPS #037-84200,
Supplement #34
Dear Ms. Morales:

The California Governor’s Office of Emergency Services (Cal OES) received notification that the Federal Emergency Management Agency (FEMA) has approved $9,950.00 in funding for subrecipient management costs (SRMC). SRMC are costs incurred while administering a Hazard Mitigation grant subaward. A copy of FEMA’s letter is enclosed for your records.

Payments are made on a reimbursement basis using the specialized Subrecipient Management Cost Reimbursement Request Form. Subrecipients are reminded to document their SRMC separately from direct project expenditures. To qualify for SRMC reimbursement, subrecipients must first incur and seek reimbursement for direct project expenditures via the specialized Project Expenditures Reimbursement Request Form. Reimbursement for SRMC is capped at five percent of a project’s cumulative direct project expenditures. Please note that your organization must maintain an active registration in the SAM.gov (System for Award Management) database for the duration of this grant subaward.

Please read the enclosed supplement. In accordance with Title 44 Code of Federal Regulations, Part 206.440, if you disagree with FEMA’s obligated amount or scope of work listed in the supplement, you can appeal. All appeals must be in writing and received by Cal OES within 60 days from the receipt of this letter.

If you have any questions or need assistance, please contact the Recovery Financial Processing Unit at (916) 845-8110 or at
[email protected].

Recovery Financial Processing Unit
Enclosures
c: Subrecipient’s Project File

GAVIN NEWSOM

GOVERNOR

NANCY WARD

DIRECTOR
U.S. Department of Homeland Security
FEMA Region 9
1111 Broadway, Suite 1200
Oakland, CA 94607
www.fema.gov
1 , 2024
Robyn Fennig, Assistant Director
3655 Schriever Avenue
Mather, CA
Reference: Application Approval, HMGP DR-4683-1030-20P
West Covina
7% Local Hazard Mitigation Plan for the City of West Covina FIPS Code: 037-84200, Supplement 34
Dear Robyn Fennig:

We approve and issue Hazard Mitigation Grant Program (HMGP) funds for the West Covina (SubRecipient) HMGP DR-4683-1030-20P, 7% Local Hazard Mitigation Plan for the City of West Covina.

The total project cost is $200,000.00. As shown in the enclosed Obligation Report - Supplement 34, we are obligating $150,000.00 for the 75 percent Federal share; the 25 percent non-Federal share is $50,000.00. We are obligating $9,950.00 for the 100% Federal share Subrecipient Management Costs.

These funds are available in SmartLink for immediate and eligible disbursements. The following is a summary of the approved funding:

Approvals: Federal Share: Non-Federal Share: Total Project Cost:

Supplement 34 $150,000.00 $50,000.00 $200,000.00
Management Costs $9,950.00 $0.00 $9,950.00
This HMGP project approval and obligation of funds are subject to the following conditions:

1. Scope of Work (SOW) The West Covina will develop and adopt a FEMA approved Hazard Mitigation Plan to meet the requirements outlined in 44 CFR Part 201 and the most current FEMA hazard mitigation plan guidance.

2. Project Completion Date The work schedule included with the project application indicates that the project will take 36 months to complete; however, we can only approve a project up to the approved disaster period of performance (POP). Therefore, the project completion date is April 13, 2027. Please inform the sub-recipient that work completed after the disaster period of performance (POP) is not eligible for federal funding, and that federal funds may be de-obligated for work completed outside the POP when there is no approved time extension.

RECEIVED
JUN 24 2024

FINANCIAL PROCESSING UNIT
Robyn Fennig
1 , 2024

Page 2 of 2 ends

3. Project Closeout Within 120 days of project completion, all project funds must be liquidated and final closeout documentation for the project must be submitted to FEMA. Please note the project must comply with Code of Federal Regulations Title 2, Part 200 reporting requirements at the time of closeout.

4. Record of Environmental Consideration (REC) In compliance with the National Environmental Policy Act (NEPA), this undertaking is categorically excluded (CE) from the need to prepare either an environmental assessment or environmental impact statement.

5. Standard Conditions This project approval is subject to the enclosed Standard Mitigation Grant Program (HMGP) Conditions, amended August 2018. Please note that federal funds may be de-obligated for work that does not comply with these conditions.

If you have any questions, please contact Andrea Harvey, Grants Management Specialist, by email at [email protected], or phone (202) 430-4878.

Sincerely,
Kathryn Lipiecki
Director, Mitigation Division
FEMA Region 9
Enclosures (2):

Obligation Report Supplement 34
Standard Mitigation Grant (HMGP) Conditions
cc:

Emergency Services
Emergency Services
Ryan Massello, Hazard Mitigation Quality Assurance Division Office of Emergency Services
Robert McCord, Chief, Hazard Mitigation Assistance Branch, FEMA Region 9

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES
GRANT SUBAWARD AMENDMENT SUBAWARD #:

Subrecipient (Certification and Signature of Authorized Agent) By (Authorized Signature) Date
Printed Name Title
Address
Governor's Office of Emergency Services (For Cal OES use only) By Director or Designee Date
Printed Name Title
Amount Encumbered by
this Document
Fund Source Labels
Prior Amount Encumbered
Total Amount Encumbered
to Date
I hereby certify upon my own personal knowledge that budgeted funds are available for the period and purpose of the expenditure stated above.

Signature of Cal OES Fiscal Officer Date
ATTACHMENT NO. 2
Paulina Morales City Manager
1444 W Garvey Ave S, West Covina, CA 91790

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

PROJECT ASSURANCES FOR FEDERAL ASSISTANCE
OES-FPD-089 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION

Page 1 of 5 ends

Disaster No:

Cal OES ID No:

UEI No:

PROJECT ASSURANCES FOR FEDERAL ASSISTANCE
SUBRECIPIENT’S NAME:
(Name of Organization)
PRIMARY MAILING ADDRESS:

CITY: STATE: ZIP CODE:

TELEPHONE: FAX NUMBER:

CA ASSEMBLY DIST: CA SENATE DIST: U.S. CONGRESSIONAL DIST:

Visit sos.ca.gov/elections/who-are-my-representatives to find your district number.

AUTHORIZED AGENT:

TITLE:

EMAIL ADDRESS:

ASSURANCES – CONSTRUCTION PROGRAMS
Note: Certain of these assurances may not be applicable to all your projects. If you have questions, please contact the California Governor’s Office of Emergency Services. Further, certain federal assistance awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified.

As the duly authorized representative of the applicant, I certify that the subrecipient named above:

1. Has the legal authority to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the nonfederal share of project costs) to ensure proper planning, management, and completion of the project described in this application.

2. Will give the awarding agency, the Comptroller General of the United States, Federal Office of Inspector General 2 CFR 200.336, and if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the assistance; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives.

Rev. 10-2022 OES-FPD-089
Rev. 10-2022 Page 2 of 5 OES-FPD-089

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

PROJECT ASSURANCES FOR FEDERAL ASSISTANCE
OES-FPD-089 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION

3. Will not dispose of, modify the use of, or change the terms of the real property title, or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal interest in the title of real property in accordance with awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project.

4. Will comply with the requirements of the assistance-awarding agency with regard to the drafting, review and approval of construction plans and specifications.

5. Will provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progress reports and such other information as may be required by the assistance awarding agency or state.

6. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency.

7. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gains.

8. Will comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. §§ 4801 et seq.), which prohibits the use of lead-based paint in construction or rehabilitation of residential structures.

9. Will comply with all federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L 88- 352) which prohibits discrimination on the basis of race, color, or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. §§ 1681-1683 and 1685-1686) which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. § 794) which prohibit discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. §§ 6101-6107) which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 93-255) as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91-616) as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) §§ 523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd- 3 and 290 ee-3) as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Act of Rev. 10-2022

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

PROJECT ASSURANCES FOR FEDERAL ASSISTANCE
OES-FPD-089 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION

1968 (42 U.S.C. § 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental, or financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made, and (j) the requirements on any other nondiscrimination statute(s) which may apply to the application.

10. Will comply, or has already complied, with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provides for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal and federally assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchases.

11. Will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $5,000 or more.

12. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.O. 91-190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§ 1451 et seq.); (f) conformity of federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § 7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended, (P.L. 93-523); and (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.O. 93-205).

13. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. §§ 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system.

14. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and preservation of historic properties), and the Archeological and Historic Preservation Act of 1974 (16 U.S.C. 469a-1 et seq.).

Page 3 of 5 ends

Page 4 of 5 ends

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

PROJECT ASSURANCES FOR FEDERAL ASSISTANCE
OES-FPD-089 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION

15. Will comply with Standardized Emergency Management (SEMS) requirements as stated in the California Emergency Services Act, Government Code, Chapter 7 of Division 1 of Title 2, Section 8607.1(e) and CCR Title 19, Sections 2445, 2446, 2447, and 2448.

16. Subrecipients expending $750,000 or more in federal grant funds annually are required to secure an audit pursuant to OMB Uniform Guidance 2 CFR Part 200, Subpart F. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act of 1984 and the Single Audit Act Amendments of 1996.

17. Will disclose in writing any potential conflict of interest to the Federal awarding agency or pass-through entity in accordance with §200.112.

18. Will comply with all applicable requirements of all other federal laws, Executive Orders, regulations and policies governing this program.

19. Has requested through the State of California, federal financial assistance to be used to perform eligible work approved in the subrecipient application for federal assistance. Will, after the receipt of federal financial assistance, through the State of California, agree to the following:
a. The state warrant covering federal financial assistance will be deposited in a special and separate account and will be used to pay only eligible costs for projects described above.
b. To return to the State of California such part of the funds so reimbursed pursuant to the above numbered application, which are excess to the approved actual expenditures as accepted by final audit of the federal or state government.
c. In the event the approved amount of the above numbered project application is reduced, the reimbursement applicable to the amount of the reduction will be promptly refunded to the State of California.

20. The non-Federal entity for a Federal award must disclose, in a timely manner, in writing to the Federal awarding agency or pass-through entity all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award §200.113. Failure to make required disclosures can result in any of the remedies described in §200.338 Remedies for noncompliance, including suspension or debarment.

Rev. 10-2022 OES-FPD-089

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

PROJECT ASSURANCES FOR FEDERAL ASSISTANCE
OES-FPD-089 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION

21. Will not make any award or permit any award (subaward or contract) to any party which is debarred or suspended or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549 and 12689, “Debarment and Suspension.”
“I, the official named below, CERTIFY UNDER PENALTY OF PERJURY that I am duly authorized by ____________________________________________________________ (Name of Organization)
to enter into this agreement for and on behalf of said subrecipient, and by my signature do bind the subrecipient to the terms thereof.”

PRINTED NAME

SIGNATURE OF AUTHORIZED AGENT

TITLE DATE
Rev. 10-2022 Page 5 of 5 OES-FPD-089

STATE OF CALIFORNIA

CALIFORNIA GOVERNOR'S OFFICE OF EMERGENCY SERVICES

FFATA FINANCIAL DISCLOSURE
OES-FPD-011 (Rev. 10-2022)

RECOVERY DIRECTORATE

FINANCIAL PROCESSING DIVISION
Cal OES ID No.:

UEI Number:

Previous Fiscal Year End Date:

FFATA Financial Disclosure
The Federal Funding Accountability and Transparency Act (FFATA) requires information on federal awards be made available to the public and is submitted by the California Governor’s Office of Emergency Services (Cal OES) to www.fsrs.gov. This is done in order that the government be held accountable for each spending decision. As a subrecipient of federal funds, you will be unable to draw down funds until this signed form is returned to Cal OES.

The Total Compensation and Names of the top five executives must be reported in the table on this form if your business or organization meets both of the following criteria:
a) 80% or more of annual gross revenues are from Federal awards (contracts, subcontracts, and Federal financial assistance), and $25,000,000 or more in annual gross revenues from Federal awards; and,
b) Compensation information is not already available through reporting to the Securities and Exchange Commission.

If your business or organization does NOT meet BOTH criteria, check the box below, sign, and return to Cal OES Financial Processing Unit.
 Not subject to FFATA Financial Disclosure.

Executive Name Title Annual
Salary
Annual Dollar
Value of Benefits
Total
Compensation
I,
Printed Name of Authorized Agent
, do hereby certify, as the authorized agent of
Entity Name
, the information contained in this document is true
and correct.

Title of Authorized Agent
Signature of Authorized Agent Date
Rev. 10-2022 OES-FPD-011
ATTACHMENT NO. 3
RESOLUTION NO. 2024-57

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, ADOPTING A BUDGET

AMENDMENT FOR THE FISCAL YEAR COMMENCING
JULY 1, 2024 AND ENDING JUNE 30, 2025 (CAL OES AND

FEMA HAZARD MITIGATION GRANT)
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, on May 7, 2024, the City Manager presented to the City Council a proposed budget for Fiscal Year 2024-25 in compliance with Section 2-151(m) of the West Covina Municipal Code; and
WHEREAS, the City held meetings and community workshops and conducted an online budget survey in order to solicit input from the public regarding the proposed budget; and
WHEREAS, on June 4, 2024, the City Council adopted a budget for the 2024-2025 Fiscal Year; and
WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves Budget Amendment No. 2025-05, attached hereto as Exhibit A, for Fiscal Year 2024-25.

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 20th day of August, 2024.

Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2024-57 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 20th day of August, 2024, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
Fiscal Year 2024-25
Budget Amendment No. 2025-05
CALOES and FEMA Hazard Mitigation Grant
Fund No. - Name Current
Budget
Proposed
Amendment
Amended
Budget
Fund 139 - FEMA GRANT
Revenue 0 $209,950 $209,950
Expenditures 0 $209,950 $209,950
Net Transfers 0 0 0
Net Change in Fund Balance $0 $0 $0
AGENDA ITEM NO. 5

WITH LOS ANGELES COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Authorize the City Manager to negotiate any amendments to the agreement in such form as approved by the City Attorney.

2. BACKGROUND:

The Los Angeles County Regional Park and Open Space District (RPOSD) is responsible for implementing and administering the Los Angeles County Safe, Clean Neighborhood Parks and Beaches Measure of 2016 (Measure A). Seventy-five percent (75%) of Los Angeles County voters approved Measure A in November 2016, which authorizes dedicated local funding for park, recreation, and open space projects and their maintenance through an annual special tax on all taxable real property in the County.

Measure A is a parcel tax based on the square footage of improved property and includes both formula-based allocations to Study Areas and competitive grants that are open to public entities, non-profit organizations, schools, and other eligible entities, and it does not have a sunset date. Measure A makes funding available to eligible recipients for projects that repair and upgrade parks and recreational facilities; create new parks; preserve and protect open spaces and beaches; and support recreational programming.

Annual Allocations are distributed to grantees using a per capita formula. The amounts available are updated annually based on the revenue received by September 15th of each year. Allocated funds are retained by the County and paid out to grantees on a reimbursement basis for eligible activities.

RPOSD facilitates online grant applications and administrative processes to provide efficient oversight of all eligible Measure A grants and programs.

DISCUSSION:

In January 2024, RPOSD updated its Grants Administration Manual (GAM). Included in this revision is a In January 2024, RPOSD updated its Grants Administration Manual (GAM). Included in this revision is a new streamlined format for agencies to access and expend their Annual Allocation funds. This new format eliminates the need for a grant agreement for each individual project.

Instead, RPOSD will require the execution of an Annual Allocation Agreement (Agreement) by each participating agency. Once executed, each individual project will be reviewed and approved through a Notice to Proceed (NTP). Agencies may have multiple NTPs simultaneously. The NTP process eliminates the need for an individual grant agreement for each project and will allow agencies to begin their projects immediately upon issuance of an NTP.

Before the City requests its Annual Allocation funding, the City is required to execute a Measure A Allocation Grant Agreement (Allocation Agreement) with RPOSD. Once the Allocation Agreement is executed, expenditures of Annual Allocations require the submission of an Annual Allocation Work Plan for each proposed project.

Once the Allocation Agreement is fully executed, the City will be able to request Annual Allocation funds through the streamlined NTP process.

Staff recommends that the City Council authorize the City Manager to negotiate and execute the Allocation Agreement and any other documents required in connection with the City's Annual Allocations, in such final form as approved by the City Attorney, and authorize the City Manager to execute future amendments to the agreement.

LEGAL REVIEW:

The City Attorney's Office will review and approve the agreement as to form prior to execution.

Fiscal Impact
FISCAL IMPACT:

As of July 2024, the balance of the City's annual allocations is approximately $1.84M. Most recently, the City expended approximately $332,000 for the installation of play equipment at Shadow Oak Park in 2021. Funding for projects at California, Galster, and Gingrich Parks is included in the approved FY 2024-2025 Capital Improvement Program Budget. The table below summarizes the City's Annual Allocations and Balance since the passage of Measure A.

Year Allocation Expended Available
2018 $ 323,907,95 $ 323,907.95 $ 0
2019 338,600.81 8,275.25 330,325.56
2020 365,741,.68 0 365,741,.68
2021 365,741,.68 0 365,741,.68
2022 384,576.88 0 384,576.88
2023 391,036.15 0 391,036.15
Total $ 2,169,661.85 $ 332,183.20 $ 1,837,478.65
There is no match required for this funding. Funding is reimbursable, and the City may request reimbursement of its indirect overhead costs. The City is responsible for maintenance and operations in perpetuity.

Attachments
Attachment No. 1 - Measure A Annual Allocation Grant Agreement

Measure A Annual Allocation Grant Agreement
1 PARTIES TO AGREEMENT
RPOSD: GRANTEE:

Los Angeles County
Regional Park and Open Space District
1000 South Fremont Avenue, Unit #40
Building A-9 East, Ground Floor
Alhambra, CA 91803
City of West Covina
1444 W. Garvey Ave South
West Covina CA 91790
This Annual Allocation Grant Agreement ("Agreement") is made and entered into by and between the City of West Covina (“Grantee”) and the Los Angeles County Regional Park and Open Space District (“RPOSD”). Grantee agrees to complete Annual Allocation projects as described in any Notice to Proceed (“NTP”), a subordinate agreement executed wholly within and subject to the provisions of this Agreement, approved by RPOSD, acting through the Director of the County of Los Angeles Department of Parks and Recreation, and pursuant to Measure A.

RECITALS
WHEREAS, RPOSD, acting through the Director of the County of Los Angeles Department of Parks and Recreation and Measure A, is authorized by the County of Los Angeles Board of Supervisors, acting in its capacity as the governing body of the RPOSD, to implement Measure A and administer Measure A grants;
WHEREAS, Grantee is a public entity eligible for Annual Allocation awards; and WHEREAS, this Agreement is authorized by Measure A;
THEREFORE, in consideration of the mutual covenants, promises, and representations herein, RPOSD and Grantee agree as follows:

Definitions
Annual Allocations: Annual grant funds allocated pursuant to Section 5, subdivision (b) of Measure A.

Board of RPOSD: The County of Los Angeles Board of Supervisors acting in its capacity as the governing body of the RPOSD.

ATTACHMENT NO. 1
2 Good Standing: Good Standing is when an agency or organization is in compliance with all requirements stated in the guidelines, policies, and procedures of RPOSD for both Proposition A and Measure A. Good Standing is required of Grantees in order for payment requests to be processed and to receive or apply for any grant funds from RPOSD.

Grants Administration Manual (GAM): The document that details the policies and procedures for administering grants awarded by RPOSD. From time to time, it shall be amended or changed by RPOSD as described in this agreement.

Grants Management System (GMS): The online Grants Management System used by RPOSD to track Measure A grant-funded projects.

Measure A: The Safe, Clean Neighborhood Parks, Open Space, Beaches, Rivers Protection, and Water Conservation Measure to levy a special tax and issuing bonds approved by voters on November 8, 2016.

Notice to Proceed (NTP): A subordinate agreement executed wholly within and subject to the provisions of this Agreement, for the performance of deliverables as described in the Notice to Proceed (Attachment A). Upon issuance by RPOSD, the NTP confirms approval of an identified project and a specified grant amount and authorizes Grantee to commence performance of said project. The NTP shall include the specifics of the approved project, such as the scope of work, funding award, and performance period for the project.

NTP Performance Period: The timeframe within which Grantee is to complete a project as detailed in each Work Plan. Project costs must be incurred within the NTP Performance Period for each project to be eligible for reimbursement.

Project: Acquisition, development, planning and design/or innovation projects utilizing Annual Allocation funding, and as set forth in an executed NTP.

Scope of Work: Grantee’s written description of tasks and deliverables for a project, as set forth in the Work Plan.

Work Plan: A plan that details the proposed elements of a project: scope of work, deliverables, timeline, budget, land tenure, perpetuity plan, community engagement plan, funding acknowledgement, and attachments (as needed).
3 TERMS AND CONDITIONS
Article 1: Conditions
A. This Agreement applies to all grant funds allocated to Grantee for projects which Grantee has applied for, and which have been approved by RPOSD, as evidenced by the issuance of an NTP.

B. The Work Plan and its required attachments, and any subsequent changes or additions approved by RPOSD, are hereby incorporated in this Agreement as though set forth in full.

C. The GAM, and any subsequent changes or additions thereto, and the Measure A Resolution are also hereby incorporated in this Agreement as though set forth in full.

D. As per the approved NTP(s), RPOSD grants the Grantee a sum of money not to exceed the budget amount, in consideration and on the condition that the sum be solely expended for the purposes set forth in the NTP Scope of Work for the approved Work Plan and under the terms and conditions set forth in this Agreement.

E. Grantee acknowledges that it may be required to furnish any additional funds necessary to complete the project approved in the NTP.

F. Any non-recreational use of the project area must be preapproved in writing by RPOSD, and if approved, Grantee agrees that any gross income earned from such nonrecreational uses of the project shall be used for recreation development, additional acquisition, operation or maintenance at the project site, unless RPOSD approves otherwise in writing.

G. Grantee agrees that any gross income that accrues to a grant-assisted development project authorized by the NTP during and/or as part of the construction, from sources other than the intended recreational uses, also shall be used for further development of that particular project described in the NTP, unless RPOSD approves otherwise in writing.

Article 2: Term of Agreement
This Agreement is effective upon the date it is fully executed by the Grantee and Director of RPOSD or their designees (“Effective Date”) and will remain in effect in perpetuity unless terminated by RPOSD upon written notice.

Article 3: Counterparts and Electronic Signatures
A. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original but all of which together shall constitute one and the same 4 Agreement. The email or electronic signature of the parties shall be deemed to constitute original signatures, and electronic copies hereof shall be deemed to constitute duplicate originals.

B. RPOSD and Grantee hereby agree to regard electronic representations of original signatures of authorized officers of each party, when appearing in appropriate places on the Amendments and received via communications facilities (email or electronic signature), as legally sufficient evidence that such legally binding signatures have been affixed to Amendments to this Agreement.

Article 4: Grant Funds
Grantee will not be entitled to any payment by RPOSD under this Agreement except pursuant to an authorized NTP for each project. Grant funds will be disbursed and used solely by the Grantee in accordance with the Work Plan defined in the NTP for each project, subject to the provisions of this Agreement. Grantee may not combine or carryover funds remaining in one project to another. Grantee understands that grant funds are not a gift and agrees that RPOSD is granting funds for Grantee to complete the work authorized in each NTP.

Article 5: Expenditure of Grant Funds and Allocation of Funds Between Budget Items Grantee shall expend grant funds consistent with the approved NTP, which incorporates by reference the Work Plan. Any revisions to the budget that attempts to shift funds from approved budget items into a different category must be identified in a revised Work Plan within the GMS and approved in advance by RPOSD. RPOSD may withhold payment for items which exceed the amount allocated in the Work Plan which have not received the approval required herein. Any RPOSD approved increase in the funding for any budgeted item may result in a corresponding decrease in the funding for one or more other budgeted items.

Article 6: Project Costs and Reimbursements
RPOSD shall reimburse to Grantee, in accordance with the authorized NTP’s budget, a total amount not to exceed the amount of the NTP, as follows:

A. RPOSD shall reimburse funds for eligible costs incurred to date, up to 90% of the grant amount specified in the NTP, upon the Grantee’s satisfactory progress and upon submission of an electronic claim form(s), which shall be submitted no more frequently than every 45 days. RPOSD shall disburse the final 10% upon the Grantee’s satisfactory completion of the project, submission of required documentation, and approval by RPOSD. Project costs must be incurred within the NTP Performance Period to be eligible for reimbursement.
5 B. Grantee shall request reimbursements by submitting a claim to RPOSD through the GMS and complete all forms and requirements of the claim process. RPOSD will only reimburse for actual costs incurred and verified. The form shall also indicate cumulative expenditures to date and expenditures during the reporting period.

C. Claim for reimbursement must be signed by Grantee’s authorized representative.

Each claim form shall be accompanied by:

1. All receipts and any other source documents for direct expenditures and costs that Grantee seeks reimbursement for.

2. Invoices from vendor(s) that Grantee engaged to complete any portion of the work funded under this Agreement and proof of payment (credit card statement, cleared checks) and any other source documents for costs incurred and expenditures by any such vendor(s), unless RPOSD makes a specific exemption in writing.

D. RPOSD, in its sole discretion, may deny reimbursement requests that do not comply with reimbursement requirements or lack sufficient documentation.

Article 7: Indirect Overhead Costs
Grantee may request reimbursement of its indirect overhead costs in accordance with the GAM.

Article 8: Project Completion
Grantee shall complete the project by the Performance Period identified in the approved NTP.

Upon completion of a project, Grantee shall provide RPOSD with evidence of completion by submitting:

1. All deliverables specified in the Work Plan, each in a format(s) approved by RPOSD (for example, paper, digital, photographic);

2. Electronic submission of the final claim;

3. All required documentation as required by RPOSD.
6 Article 9: Deed Restriction
Grantee shall cause to be recorded on the title of any real property acquired and/or developed with funds from the Measure, a deed restriction requiring compliance with the Measure A resolution, in perpetuity consistent with the applicable provisions in the GAM.

Article 10: Funding Acknowledgement
Grantee is required to acknowledge RPOSD’s financial assistance for each project that has been awarded funding consistent with the conditions set forth in the GAM, which may include, without limitation: (1) printed and promotional materials, (2) social media, and (3) project signage.

Article 11: Severability
If any provision of this Agreement is found or deemed by a court of competent jurisdiction to be invalid or unenforceable, it shall be considered severable from the remainder of the Agreement and shall not cause the remainder to be invalid or unenforceable.

Article 12: Change of Use/Disposal
To use the property only for the purposes of Measure A and to make no other use, sale, or disposition of the property, except as described in Paragraph (A). (A) If the use of the property acquired through grants pursuant to this resolution is changed to one other than a use permitted under the category from which the funds were provided, or the property is sold or otherwise disposed of, an amount equal to the (1) amount of the grant, (2) the fair market value of the real property, or (3) the proceeds from the portion of such property acquired, developed, improved, rehabilitated or restored with the grant, whichever is greater, shall be used by the recipient for a purpose authorized in that category or shall be reimbursed to the Parks Fund and shall be available for a use authorized in that category.

If the property sold or otherwise disposed of is less than the entire interest in the property originally acquired, developed, improved, rehabilitated or restored with the grant, an amount equal to the proceeds or the fair market value of the property interest sold or otherwise disposed of, whichever is greater, shall be used by the Grantee for a purpose authorized in that category or shall be reimbursed to the Parks Fund and be available for a use authorized in that category. Nothing in this Section shall limit a Public Agency from transferring property acquired pursuant to this order to the National Park Service or the State Park System, with or without consideration. 7 In either instance, Grantee must provide documentation to RPOSD detailing the benefits that the disposal or partial disposal of property will provide to the residents of Los Angeles County, consistent with Measure A.

Article 13: Community Outreach and Engagement
Grantee must conduct community outreach and engagement that meet the minimum requirements, as defined in the GAM, with the intent to ensure that communities throughout Los Angeles County are aware of and can help determine spending priorities for their projects, and to facilitate a transparent process by which agencies report use of Measure A funds.

Article 14: Indemnification and Hold Harmless
Grantee shall indemnify, defend and hold RPOSD, its officers, and employees harmless from and against any and all liability to any third party for or from loss, damage or injury to persons or property in any manner arising out of, or incident to, the performance of this Contract or the planning, arranging, implementing, sponsoring or conducting of the Project or any other operation, or activity by the Grantee; and from all costs and expenses, including attorney’s fees, in any action or liability arising under this Contract or the planning, arranging, implementing, sponsoring or conducting of the Project or any other operation, or activity by the Grantee. RPOSD shall have no liability for any debts, liabilities, deficits, or cost overruns of the Grantee. Grantee and RPOSD agree that the liability of the RPOSD hereunder shall be limited to the payment of the grant monies pursuant to the terms and conditions of this Agreement and the GAM. Any contracts entered into, or other obligations or liabilities incurred by, Grantee in connection with the Project or otherwise relating to this Agreement shall be the sole responsibility of Grantee, and RPOSD shall have no obligation or liability whatsoever thereunder or with respect thereto.

Article 15: Performance and Development
A. Grantee agrees to promptly submit any reports or documentation that RPOSD may request.

B. If the project described in the approved NTP includes development, Grantee shall ensure that projects adhere to environmental and sustainability efforts consistent with the Safe, Clean Neighborhood Parks, Healthy Communities and Urban Greening Program; Natural Lands, Open Spaces and Local Beaches, Water Conservation and Watershed Protection Program; Regional Recreation Facilities, Multi-Use Trails and Accessibility Program. Examples including but are not limited to: sustainability, costsaving energy efficiency, weatherization, stormwater capture, water efficiency, including irrigation efficiency, use of reclaimed water or stormwater, and use of climate and site appropriate native California tree and plant materials. 8 C. If the project described in the approved NTP includes acquisition of real property, Grantee agrees to furnish RPOSD with evidence of title, such as preliminary title reports. RPOSD, at its sole discretion, shall determine whether the evidence is acceptable under this Agreement. Grantee agrees in negotiated purchases to correct, prior to or at the close of escrow, any defects of title that in the opinion of RPOSD might interfere with the operation of the Project. In condemnation actions, such title defects must be eliminated by the final judgment.

Article 16: Amendments
As provided herein, no amendment (including without limitation, deletions) of any of the terms or conditions of the Agreement will be effective unless provided in writing signed by all parties. It is the responsibility of Grantee to ensure that any person who signs an amendment on its behalf is duly authorized to do so.

Article 17: Compliance with Laws
Grantee shall at all times comply with all applicable federal, state and local laws, statutes, rules, regulations, ordinances, directives, guidelines, and policies and procedures.

Article 18: Governing Law, Jurisdiction, and Venue
This Agreement will be governed by, and construed in accordance with, the laws of the State of California. Grantee agrees and consents to the exclusive jurisdiction of the courts of the State of California for all purposes regarding this Agreement and further agrees and consents that venue of any action brought hereunder will be exclusively in the County of Los Angeles.

Article 19: Notices
All notices permitted or required to be given under this Agreement shall be in writing by mail with an email copy to [email protected].

Article 20: Audits, Accounting, Records
A. Grantee agrees to maintain accurate and complete financial records of its activities and operations relating to this Agreement and for each executed NTP in accordance with generally accepted accounting principles.

B. Grantee also agrees to retain such financial accounts, documents and records for a minimum of five (5) years following completion of each project. 9 C. Grantee and RPOSD agree that during regular office hours, RPOSD or its duly authorized representatives shall have the right to inspect and make copies of any books, records or reports of the other party pertaining to this Agreement or matters related thereto. Grantee agrees to maintain, and make available for RPOSD inspection, accurate records of all its costs, reimbursements and receipts with respect to its activities under this Agreement.

At any time during the term of this Agreement or at any time within five years after termination of this Agreement, authorized representatives of RPOSD may conduct an audit of Grantee for the purpose of verifying appropriateness and validity of expenditures that Grantee has submitted to RPOSD for reimbursement under the terms of this Agreement.

D. Grantee, within thirty (30) days of notification that an audit has resulted in the exception of expenditures, may dispute the audit findings in writing to RPOSD and provide RPOSD with records and/or documentation to support the expenditure claims.

RPOSD shall review this documentation and make a final determination as to the validity of the expenditures.

E. If Grantee has received all grant monies prior to the audit, or if remaining grant monies are insufficient, and if said audit reveals expenditures that cannot be verified or that were paid in violation of the terms of this Agreement, Measure A or the GAM, Grantee shall pay RPOSD an amount equal to these expenditures within sixty (60) days after receiving written notification of the expenditures disallowed and the reason for the disallowance.

Article 21: Computer Software
Grantee certifies that it has instituted and will employ systems and controls appropriate to ensure that, in the performance of this Agreement, RPOSD funds will not be used for the acquisition, operation or maintenance of computer software in violation of copyright laws.

Article 22: Nondiscrimination
Grantee shall not discriminate against any person on the basis of race, color, sex, sexual orientation, age, religious belief, national origin, marital status, physical or mental handicap, medical condition, or place of residence in the use of any property or facility acquired or developed pursuant to this Agreement.

Article 23: Independent Capacity
This Agreement is by and between RPOSD and Grantee and is not intended to create the relationship of agent, servant, employee, partnership, joint venture, or association, as 10 between RPOSD and Grantee. The employees and agents of one party must not be, or be construed to be, the employees or agents of the other party for any purpose whatsoever.

Article 24: Assignment
Grantee shall not assign, exchange, transfer, or delegate its rights or duties under this Agreement, whether in whole or in part, without the prior written consent of RPOSD, in its discretion.

Article 25: Good Standing
Good Standing is required of Grantees to receive any grant funds and processing of claims from RPOSD.

Article 26: Timeliness
Time is of the essence in this Agreement.

Article 27: Publicity of Project Information
Grantee shall give RPOSD the right and opportunity to use information gained from a project described in the approved NTP.

A. Grantee agrees to utilize best efforts to provide a minimum of 30 days’ notice of the project grand openings, inauguration, dedications, significance, and completion to RPOSD staff and to the County Supervisor’s Office in which the project described in a work plan is located, as well as to other appropriate public officials.

B. Grantee shall provide quality digital photographs of the pre-construction site and completed project described in the work plan to RPOSD. If unable to provide digital photographs (collectively, “Photographs”) then Grantee shall provide quality printed Photographs of the completed project described in the work plan.

Article 28: Authorization Warranty
Grantee represents and warrants that the person executing this Agreement on behalf of Grantee is an authorized agent who has actual authority to bind Grantee to each and every term, and condition, and obligation of this Agreement and that all requirements of the Grantee have been fulfilled to provide such actual authority.
11 Article 29: Conflict of Interest
A. No RPOSD employee whose position with RPOSD enables such employee to influence the award of this Agreement or any subsequent NTP, and no spouse or economic dependent of such employee, shall be employed in any capacity by Grantee or have any other direct or indirect financial interest in this Agreement. No officer or employee of Grantee who may financially benefit from the performance of work hereunder shall in any way participate in RPOSD's approval, or ongoing evaluation, of such work, or in any way attempt to unlawfully influence RPOSD's approval or ongoing evaluation of such work.

B. Grantee shall comply with all conflict of interest laws, ordinances, and regulations now in effect, or hereafter to be enacted, during the term of this Agreement. Grantee warrants that it is not now aware of any facts that create a conflict of interest. If Grantee hereafter becomes aware of any facts that might reasonably be expected to create a conflict of interest, it shall immediately make full written disclosure of such facts to RPOSD. Full written disclosure shall include, but is not limited to, identification of all persons implicated and a complete description of all relevant circumstances.

Failure to comply with the provisions of this Article 30 shall be a material breach of this Agreement.

Article 30: Validity
If any provision of this Agreement or the application thereof to any person or circumstance is held invalid, the remainder of this Agreement and the application of such provision to other persons or circumstances shall not be affected thereby.

Article 31: Waiver
No waiver by RPOSD of any breach of any provision of this Agreement shall constitute a waiver of any other breach or of such provision. Failure of RPOSD to enforce at any time, or from time to time, any provision of this Agreement shall not be construed as a waiver thereof. The rights and remedies set forth in this Article shall not be exclusive and are in addition to any other rights and remedies provided by law or under this Agreement.

Article 32: Long Term Obligations
A. With the written consent of RPOSD, Grantee may transfer property acquired with funds granted under this Agreement to another public agency; to a nonprofit organization authorized to acquire real property for park, wildlife, recreation, community, open space, or gang prevention and intervention purposes; or to the California Department of Parks and Recreation, National Park Service, or the US Forest Service, at de minimis cost, provided that approval by RPOSD is obtained prior to the 12 change and any such successor to the recipient assumes the obligations imposed under the Measure and to accept assignment of this Agreement. Under these conditions, Grantee shall not be required to reimburse RPOSD. Any such transfer must require the nonprofit or public entity acquiring the property to enter into a written contract with RPOSD and agree to comply with the terms of Measure A and this Agreement.

B. Grantee agrees to provide for reasonable public access to lands acquired in fee with grant monies, including the provision of parking and public restrooms, except when that access may interfere with resource protection.

C. All facilities shall be open to members of the public generally, as noted in the GAM.

Grantee agrees that property and facilities acquired or developed with Measure A funds as per this Agreement shall be available for inspection upon RPOSD’s request, in perpetuity.

D. Grantee agrees to maintain and operate in perpetuity the property acquired, developed, rehabilitated or restored with grant monies, subject to the provisions of Measure A and this Agreement.

E. Grantee agrees to take all reasonable measures to actively oppose, at its sole expense, any proposal or attempt to act upon, exercise, or assert claims as to reserved rights to the grant funded property that are contrary to the purposes of Measure A, GAM and/ or this Agreement, including but not limited to oil, gas, and other hydrocarbon substances; minerals; water; and/or riparian resources. The above notwithstanding, Grantee has no obligation hereunder to initiate litigation challenging any project or proposal based on a reserved right lawfully recorded against the grant funded property in real property records maintained by the Los Angeles County Recorder’s Office.

Article 33: Breach
A. Grantee agrees that compliance with the terms of this Agreement will have significant benefits to Los Angeles County and its constituents. Because such benefits exceed the amount of funds furnished under these provisions, Grantee agrees that any breach would result in incalculable loss, and therefore, any payment by the Grantee to RPOSD of an amount equal to the amount of the funds would be inadequate compensation.

In the event that Grantee breaches any of the terms, covenants, representations, or conditions of this Agreement, RPOSD may elect to enforce any and all remedies available at law or in equity, including without limitation, any of the following:

1. Prior to reimbursement of funds:
a. Withdrawal of an approved NTP;

2. After payment (partial or full) of a specific project approved through an NTP:
a. Seek specific performance of Grantee’s obligations under this Agreement; 13 b. Receive reimbursement of grant funds awarded under the NTP.

B. If RPOSD brings an action to enforce the terms of this Agreement, Grantee shall be responsible to pay RPOSD’s attorney’s fees and costs, including expert witness costs, if RPOSD prevails in said action.

C. The foregoing remedies are cumulative and may be exercised independently or in combination and are not exclusive to one another or to any other remedies available at law or in equity. In the event RPOSD must pursue any remedy hereunder and is the substantially prevailing party, RPOSD shall be awarded its costs and reasonable legal fees, including costs of collection.

Article 34: NTP Termination
RPOSD may withdraw, in whole or in part, an NTP and/or terminate this Agreement, and/or seek a refund of payments already made if RPOSD determines in its discretion that:

1. Facts have arisen, or situations have occurred, that fundamentally alter the expectations of the parties or make the purposes for an NTP or grant funds approved as contemplated infeasible or impractical;

2. Any material modifications in the scope or nature of a project have occurred from that which was presented in the NTP and such material modifications have not received the prior written approval of RPOSD;

3. Any statement or representation made by Grantee in the NTP, the grant status update report, and back up documents, or is otherwise untrue, inaccurate or incomplete in any material respect;

4. The results of RPOSD’s review of the grant status update report are not acceptable to RPOSD;

5. The project described in the NTP will not or cannot be completed by the NTP Performance Period or any extensions granted thereto or delays in the implementation of the project have occurred which, in RPOSD’s judgment, make the project impracticable;

6. Title to or encumbrances against the property are or become such that the Grantee is unable to complete the project described in the NTP and/or the property becomes unavailable for public use.

Article 35: Regulatory Requirements
A. Grantee will not enter into any contract, agreement, lease or similar arrangement, or agree to any amendment or modification to an existing contract, agreement, lease or 14 similar arrangement, that in RPOSD’s opinion, violates federal regulations restricting the use of funds from tax-exempt bonds. Any proposed operating contracts, leases, concession contracts, management contracts or similar arrangements with nongovernmental entities that restrict the public use of the project site for (30) thirty consecutive days or more, must be reviewed by RPOSD prior to awarding as they relate to the project or project site in perpetuity. Any such contracts in existence must be disclosed prior to construction.

B. Grantee (or its representative) shall comply as lead agency with the California Environmental Quality Act (CEQA), Public Resources Code, Section 21000, et. seq.

CEQA documents must be recorded with and stamped by the Los Angeles County Registrar Recorder.

Grantee shall add RPOSD to the notification list for CEQA requirements as stated in the GAM.

C. Grantee and RPOSD will conform to the requirements of Government Code Section 7920.000, et seq. in making all documents relating to this Agreement, the grant obtained and all other related matters available for public review during regular business hours. If an NTP involves acquisition of property, however, both RPOSD and Grantee may withhold from public review any and all documents exempted under Section 7928.705, prior to completion of said acquisition.

D. If RPOSD is required to defend an action on a Public Records Act request for any of the contents of a Grantee’s submission under the terms and conditions of the Agreement, Grantee agrees to defend and indemnify RPOSD from all costs and expenses, including attorneys’ fees, in any action or liability arising under, or related to, the Public Records Act.

E. In order to maintain the exclusion from gross income for federal income tax purposes of the interest on any bonds, notes or other evidences of indebtedness issued for the purpose of providing the grant monies made available in this Agreement, Grantee covenants to comply with each applicable requirement of Section 103 and Sections 141 through 150, inclusive, of the Internal Revenue Code of 1986, as amended. In furtherance of the foregoing covenant, Grantee hereby agrees that it will not, without the prior written consent of RPOSD, (a) permit the use of any portion of the project(s) by any private person or entity, other than on such terms as may apply to the public generally; or (b) enter into any contract for the management or operation of the project or any portion thereof, except with a governmental agency or a nonprofit corporation that is exempt from federal income taxation pursuant to Section 501(c)(3) of the Internal Revenue Code.

F. Grantee and each County lobbyist or County lobbying firm, as defined in Los Angeles County Code Section 2.160.010, retained by the Grantee, shall fully comply with the County Lobbyist Ordinance, Los Angeles County Code Chapter 2.160. Failure on the 15 part of Grantee or any County lobbyist or County lobbying firm to fully comply with the County Lobbyist Ordinance shall constitute a material breach of this Agreement, upon which RPOSD may terminate or suspend this Agreement.
16 IN WITNESS WHEREOF, Grantee and RPOSD have caused this Agreement to be executed by their duly authorized representatives as of the latter day, month and year written below.

GRANTEE:

By: ________________________________
Signature of Authorized Representative
Name: ______________________________

Title: _______________________________
Date: _______________________________

LOS ANGELES COUNTY REGIONAL PARK
AND OPEN SPACE DISTRICT:

By: ______________________________
Director / Administrator
Date: ____________________________
Agreement No. A85

ATTACHMENT A
1 Date
Grantee Information

NOTICE TO PROCEED

REGIONAL PARK AND OPEN SPACE DISTRICT (RPOSD)
AGREEMENT NO. (ENTER NUMBER)
NTP NO. (ENTER NUMBER)
STUDY AREA NO. (ENTER NUMBER)
(ENTER NAME OF ANNUAL ALLOCATIONS PROJECT)
This Notice to Proceed (“NTP”), a subordinate agreement executed wholly within and subject to the provisions of Agreement No. _________(Enter Number), dated (Enter Date) ("Agreement”), confirms approval of your Annual Allocations Project, as described in your Work Plan dated (Enter Date), for the project described as (Enter Project) (“Project”).

1. Scope of Work

2. NTP Performance Period
This Project shall be completed by the NTP Performance Period (Enter Date).

3. Grant Amount
The total maximum amount RPOSD will reimburse Grantee for this Project is (Enter Amount), including related reimbursable expenses as specified. Any items where cost estimates exceed the approved budget, require prior written authorization from RPOSD.

4. Reimbursement
a. Grantee must complete all required deliverables identified in the attached Work Plan.
b. The total reimbursement from RPOSD for all deliverables may not exceed Grant Amount, identified in the Grant Amount.
c. Ensure NTP NO. (Enter Number) appears on invoices submitted to RPOSD for purposes of reimbursement.

ATTACHMENT A
2 All terms of the Agreement which authorize this NTP, will remain in full force and effect. The terms of the Agreement will govern and take precedence over any conflicting terms or conditions in this NTP. This NTP must be in compliance with the terms and conditions of the Agreement to be valid or binding.

At Grantee’s written request, this NTP may be amended subject to RPOSD’s sole discretion and prior approval. Amendments are to be limited to modifications of the Performance Period, Scope of Work, or Grant Amount.

APPROVED BY:
_______________________________
RPOSD Representative
Date: ____________________________
AGENDA ITEM NO. 6

COUNCIL OF GOVERNMENTS FOR PARTICIPATION IN THE SAN GABRIEL

VALLEY REGIONAL FOOD RECOVERY PROGRAM
RECOMMENDATION:

It is recommended that the City Council authorize the City Manager to sign the Letter Agreement with the San Gabriel Valley Council of Governments for participation in the San Gabriel Valley Regional Food Recovery Program (“Program”).

BACKGROUND:

In September 2016, the passage of Senate Bill 1383 established statewide targets to reduce the disposal of organic waste from landfills and increase recovery of currently disposed edible food for human consumption. To recover 20 percent of edible food that would otherwise be sent to landfills by 2025, SB 1383 requires local jurisdictions to establish food recovery programs and strengthen their existing food recovery networks.

City staff are working with the San Gabriel Valley Council of Governments (SGVCOG) to provide a regional approach for SB 1383 compliance. The Regional Food Recovery Program, known as FRESH SGV, was established to help member agencies comply with SB 1383's food recovery mandates and reduce food waste in the San Gabriel Valley. Known as one of the largest regional food recovery programs in California, the Program assesses commercial edible food waste generators, identifies and fosters partnerships with local food recovery organizations, implements outreach and education endeavors, and develops and implements inspection protocols. Last year, the SGVCOG issued grant awards to God’s Pantry located in Pomona, Heart of Compassion located in Montebello, and Foothill Unity Center located in Monrovia to develop regional “food hubs” which help recover and redistribute excess edible food to people experiencing food insecurity. Seventeen cities are currently participating in FRESH SGV including West Covina.

In Spring 2022, the City was awarded Round One SB 1383 Local Assistance Grant funding from CalRecycle in the amount of $149,000. This non-competitive grant program provided funding to local jurisdictions to assist with the implementation of regulation requirements associated with SB 1383.

In the first round of the grant program, the City had an individual grant agreement with CalRecycle and utilized these funds to pay the SGVCOG for Program services. Round Two of the SB 1383 Local Assistance Grant Program allowed Joint Powers Authorities to apply on behalf of member Assistance Grant Program allowed Joint Powers Authorities to apply on behalf of member agencies. Another change to the grant was the increase in the base award for jurisdictions from $20,000 to $75,000, with remaining funds distributed based on per capita calculations. This includes an allocation of $195,787 for the City of West Covina. With these changes, SGVCOG submitted a regional application for the Round Two Grant and was awarded $2.1 million in funding to implement the Program on participating cities’ behalf.

Round Two eligible projects include edible food recovery, inspection and enforcement, and education and outreach, among other activities related to SB 1383 implementation. SGVCOG’s regional application included funding for the inspection and enforcement program, the hub development program to continue the recovery of excess edible food, city-specific programs, and project management costs for SGVCOG staff and consultants.

DISCUSSION:

The City and SGVCOG previously entered into a Memorandum of Agreement (MOA) in which SGVCOG coordinated Program services and was reimbursed by the City. The SGVCOG is now the direct recipient of the CalRecycle grant funding on behalf of the City. As the direct recipient of CalRecycle grant funding, the SGVCOG will utilize the grant funds to continue to provide Program services in the City. The SGVCOG has drafted the proposed Letter Agreement, which outlines the terms, services, and respective responsibilities of SGVCOG and the City to support the Program. The agreement term begins on August 1, 2024 and continues until April 30, 2026.

LEGAL REVIEW:

The City Attorney's Office has reviewed the Letter Agreement and approved it as to form.

Prepared by: Kelly McDonald, Assistant to the City Manager Fiscal Impact
FISCAL IMPACT:

There is no impact on the General Fund by entering into the Letter Agreement to continue to receive the SGVCOG’s Regional Food Recovery Program Services. The SGVCOG is the direct recipient of CalRecycle’s Round Two SB 1383 Local Assistance Grant and will use the City’s allocation to cover the cost of the City’s participation in the Program. SGVCOG will manage the budget for the Program, which includes utilizing any surplus funds from the food recovery program MOA to support Program implementation. The City is responsible for coordinating its resources as needed to facilitate implementation of the Program.

Attachments
Attachment No. 1 - Letter Agreement with SGVCOG
CITY COUNCIL GOALS & OBJECTIVES: Maintain Good Intergovernmental Relations 1841283.1

FRESH SGV REGIONAL FOOD RECOVERY PROGRAM LETTER AGREEMENT July 12, 2024
Paulina Morales, City Manager
City of West Covina
1444 W Garvey Ave S
West Covina, CA 91790
RE: City of West Covina’s Participation in SGVCOG’s Regional Food Recovery Program Dear City Manager Morales,
This Letter Agreement (“Letter”) is to confirm the City of West Covina’s (“City”) participation in the Food Recovery for Equity, Sustainability, and Health in the San Gabriel Valley (FRESH SGV) (“Program”).

As you are aware, the City and the San Gabriel Valley Council of Governments (SGVCOG) have previously entered into a Memorandum of Agreement (“MOA”) to provide Program services, wherein the SGVCOG coordinated such services and was reimbursed by the City. The SGVCOG is now the direct recipient of funding for the Program services and the City has expressed its desire to continue to receive such Program services, which will be funded by the SGVCOG. The continuation of Program services pursuant to this letter is anticipated to begin August 1, 2024, and to conclude on April 30, 2026.

Notwithstanding anything to the contrary in the MOA by way of this Letter, any unspent funds allocated under the MOA will be utilized to continue Program services under this Letter.

Through participation in this Program, the City will receive services which may include, but are not limited to:
• Inspections of Tier 1 and Tier 2 Edible Food Generators, and Food Recovery Organizations;
• Food recovery capacity expansion initiatives, such as the Food Recovery Hub pilot initiative; and
• Purchase of organics bins as determined by the City based on specified budget.

Key responsibilities of each agency are outlined below. ● SGVCOG Responsibilities:
o Manage and administer CalRecycle and consultant agreements to ensure successful implementation of the Program.
o Manage the budget for the Program, which includes utilizing any surplus funds from the food recovery program MOA to support Program implementation. o Provide a point-of-contact to serve as the SGVCOG’s Project Manager. o Respond to and address City questions regarding Program implementation. o Coordinate conference calls and/or meetings with City as necessary. o Hold joint city food recovery meetings to support information sharing.

ATTACHMENT NO. 1
1841283.1
● City Responsibilities:
o Maintain membership in the SGVCOG during the entire term of the Program. o Designate a point-of-contact to serve as the City’s Project Manager to provide direction and support and manage the day-to-day coordination with the SGVCOG and consultants.
o Provide feedback and elevate questions to the SGVCOG’s Project Manager on the implementation of the Program.
o Respond to requests, provide data and information as requested, review materials, and provide input to the SGVCOG and its consultants to support the implementation of the Program.
o Coordinate City resources as needed to facilitate implementation of the Program within the City.
o Participate in scheduled monthly conference calls and/or meetings with the SGVCOG and consultants throughout the term of the Program. o Participate in monthly joint city food recovery meetings.

The SGVCOG reserves the right, in its sole discretion, to discontinue providing the Program’s services within the City at any time but shall endeavor to provide City with at least five business days’ notice thereof. The SGVCOG and the City shall bear their own respective costs in fulfilling the responsibilities outlined above. Should you have any questions regarding the Program, please contact Mackenzie Bolger at [email protected].

Sincerely,
Marisa Creter
Executive Director
ACKNOWLEDGED AND ACCEPTED:

City of West Covina
__________________________________ ___________________
Paulina Morales, City Manager Date
Cc: Mackenzie Bolger, Principal Management Analyst
AGENDA ITEM NO. 7

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: August 20, 2024
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: GRANT OF EASEMENT FOR UTILITY PURPOSES IN FAVOR OF SOUTHERN CALIFORNIA EDISON FOR 1611 WEST MERCED AVENUE
RECOMMENDATION:

It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. 2024-9 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, GRANTING AN EASEMENT TO SOUTHERN CALIFORNIA EDISON AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE GRANT OF EASEMENT DISCUSSION:

Southern California Edison (SCE) is undertaking preparations to transition its existing above-ground facilities along West Merced Avenue, extending from South Orange Avenue to South Trojan Way, to an underground configuration. This necessitates the installation of new risers to connect the newly undergrounded facilities with the above-ground infrastructure situated on poles between Orangewood Park (1611 West Merced Avenue) and 1535 West Merced Avenue within an existing easement.

The undergrounding of utilities along this segment is being executed for the benefit of the City under the California Public Utilities Commission's (CPUC) Rule 20A program. On December 7, 2021 the City of West Covina City Council approved to initiate the process to designate an Underground Utility District on W. Merced Avenue with SCE. On May 17, 2022 the City of West Covina City Council adopted Resolution 2022-45 establishing underground utility district No. 8 on Merced Avenue for SCE to begin their design work under the Rule20A project. Rule 20A projects are financed by all SCE customers and ratepayers, not solely those residing in or near the affected location. Rule 20A funds contribute to the costs associated with the design and installation of approved projects. The undergrounding process encompasses electricity, fiber optics, and additional telecommunication conduits, which will be relocated beneath the public right-of-way along the segment earmarked for conversion. All utilities currently situated along the power lines will be reinstalled in the roadway adjacent to their current positions, ensuring that customers retain access to their existing utilities.

To facilitate the installation of electrical equipment on the City-owned parcel, SCE requires an easement for utility purposes. The proposed easement measures approximately 5 feet wide by 6 feet long and is situated on the southwest corner of Orangewood Park. Any landscaping and irrigation affected by the easement will be adjusted as necessary to accommodate the new facilities, with SCE bearing the associated costs. If the easement is approved tonight, SCE will begin working on finalizing their designs for the underground utility district along Merced Avenue. Once designs are finalized, SCE will be for the underground utility district along Merced Avenue. Once designs are finalized, SCE will be required to pull permits from the Engineering Division which will require submittal of the final underground design plans for City review. Once the permit is issued, SCE will begin to mobilize and coordinate the installation of the current above ground utilities underground within the public right of way within the project footprint.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form.

OPTIONS:

The City Council has the following options:

1. Approve staff's recommendation;

2. Choose to not grant the easement; or

3. Provide alternative direction.

Prepared by: Brian Cervantes, Associate Engineer, Ahmad Ansari, Acting City Engineer Fiscal Impact
FISCAL IMPACT:

This is strictly an administrative item, therefore; there is no fiscal impact associated with this action.

Attachments
Attachment No. 1 - Resoluton No. 2024-9
Attachment No. 2 - Exhibit A to Resolution No. 2024-9
CITY COUNCIL GOALS & OBJECTIVES: A Well-Planned Community Maintain Good Intergovernmental Relations
ATTACHMENT NO. 1
RESOLUTION NO. 2024-9

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, GRANTING AN EASEMENT

TO SOUTHERN CALIFORNIA EDISON AND

AUTHORIZING THE CITY MANAGER TO EXECUTE THE

GRANT OF EASEMENT
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, Southern California Edison (SCE) is preparing to transition its existing above-ground facilities along West Merced Avenue, from South Orange Avenue to South Trojan Way, to an underground configuration, which necessitates the installation of new risers to connect the newly undergrounded facilities with the above-ground infrastructure situated on poles between Orangewood Park, located at 1611 West Merced Avenue, West Covina (the “Property”) and 1535 West Merced Avenue; and WHEREAS, the undergrounding of utilities along West Merced Avenue is being executed for the benefit of the City under the California Public Utilities Commission’s (CPUC) Rule 20A program; and
WHEREAS, to facilitate the installation of the required equipment on the Property, SCE requires an easement from the City that measures approximately five-feet wide by six-feet wide on the southwest corner of the Property; and WHEREAS, the City Council desires to grant the easement.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby grants to Southern California Edison an easement as described in Exhibit “A,” attached hereto and incorporated herein.

SECTION 2. The City Manager is hereby authorized to execute the Grant of Easement in favor of Southern California Edison.

SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 20th day of August, 2024.

Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2024-9 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 20th day of August, 2024, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

EXHIBIT A

GRANT OF EASEMENT

AGENDA ITEM NO. 8

It is recommended that the City Council find that compliance with the City's bidding requirements and procedures was impractical in connection with the procurement of the fireworks display for the 2024 4th of July Celebration and ratify the agreement with Pyro Spectaculars, Inc. in the amount of $36,750.

BACKGROUND:

On March 21, 2023, City Council found that compliance with the City's bidding requirements and procedures was impractical in connection with the procurement of fireworks displays for the Centennial Celebration Dinner and the 2023 4th of July Celebration. This was due to a lack of available fireworks providers available to provide these services.

On July 4, 2024, the City of West Covina held its second 4th of July Firework Spectacular since 2018.

The event was held at the West Covina Sportsplex from 5:00pm to 9:30pm with gates opening at 4:00pm. The event featured live entertainment, a DJ, food vendors, retail vendors, a beer garden, family-friendly activities and a firework finale. City staff estimated attendance at 9,000 people.

DISCUSSION:

Planning for the City of West Covina's 4th of July Firework Spectacular (Event) involved coordinated efforts among the City's various departments and divisions, including Community Services, Maintenance, Police, Fire, Planning, and Code Enforcement. The City utilized the services of various contractors to provide services to support the Event, including Pyro Spectaculars, Inc. for the firework production portion of the Event.

The agreement with Pyro Spectaculars, Inc. for the 2024 firework production was procured outside routine purchasing procedures, due to lack of availability of vendors. Companies providing pyrotechnic displays in California are limited. Furthermore, since the pandemic, companies with available licensed operators to discharge fireworks in California on the 4th of July are minimal; most licensed operators and the pyrotechnic companies that they are associated with have long-standing clients and multi-year agreements for 4 th of July fireworks shows. Essentially, every agency/organization/city without a multi-year agreement is competing in the same limited pool.

The City of West Covina brought back its 4th of July Firework Spectacular in 2023. Up until 2023, the City of West Covina had not had a 4th of July Firework show since 2018. While the City did look into City of West Covina had not had a 4th of July Firework show since 2018. While the City did look into hosting a 4th of July firework show in 2022, a pyrotechnic company to discharge fireworks on July 4th of that year could not be found. Staff began looking for an operator for a July 4, 2023, show in late summer of 2022 and were unable to secure an operator until late January 2023. Even then, only one operator was available for the July 4th date. That operator was Pyro Spectaculars, Inc. At the time, City staff was directed not to negotiate a multi-year agreement with any operator until a 4th of July show was safely and successfully executed. Safety was and continues to be a top priority as there is a limited area that pyrotechnics can safely be launched from at the Sportsplex.

Section 2-335(10) of Division 2 of Article VII of Chapter 2 of the West Covina Municipal Code provides an exemption from competitive bidding requirements: "When the city council determines, by minute action or resolution, that compliance with the bidding requirements and procedures is inefficient, impractical, or not in the best interest of the city, based on specifically identified conditions set forth on the record." Staff is requesting that the Council find that compliance with the City's bidding requirements and procedures was impractical in connection with the procurement of the fireworks display for the 2024 4th of July Firework Spectacular for the reasons outlined above and ratify the agreement with Pyro Spectaculars, Inc.

To ensure staff is able to comply with the city's purchasing policy moving forward, staff will conduct a Request for Proposals for firework vendors and consider bringing the City Council a multi-year contract for firework show.

Prepared by: Roxanne Lerma, Assistant City Manager/Director Public Services Fiscal Impact
FISCAL IMPACT:

The City of West Covina issued a payment to Pyro Spectaculars, Inc in the amount of $36,750.00 for services related to the fireworks production as part of the 2024 West Covina 4th of July Firework Spectacular. This amount was budgeted for in the Fiscal Year 2024-2025 West Covina Community Services Fund.

Attachments
Attachment No. 1 Service Agreement with Pyro Spectaculars, Inc.

CITY COUNCIL GOALS & OBJECTIVES: A Creative and Active Community Enhance City Image and Effectiveness
Attachment No. 1

AGENDA ITEM NO. 9

COVINA UNIFIED SCHOOL DISTRICT (WCUSD) FOR SCHOOL RESOURCE

OFFICERS AT WEST COVINA AND EDGEWOOD HIGH SCHOOLS
RECOMMENDATION:

It is recommended that the City Council authorize the City Manager to execute a new five-year Memorandum of Understanding with the West Covina Unified School District (WCUSD) for the School Resource Officer Program at West Covina and Edgewood High Schools.

BACKGROUND:

In recent years, City staff has explored many cost-saving and cost-sharing opportunities. These include sharing the costs of School Resource Officers (SROs) and crossing guard services with local school districts. The City's most recent Memorandum of Understanding (MOU) with WCUSD for SRO services and cost-sharing for crossing guard services had a term of July 1, 2021 through June 30, 2024. To continue this arrangement with WCUSD, a new MOU is needed.

DISCUSSION:

The proposed new five-year MOU is attached (see Attachment No. 1), and has been reviewed by City staff and WCUSD staff. Under this MOU, the City will continue to assign two officers to serve as SROs, one at West Covina High School and one at Edgewood High School. WCUSD will share costs for the two SROs, and also pay for half the costs of providing crossing guard services at WCUSD schools, through June 2029. WCUSD will reimburse the City for a portion of the SRO salary costs for each SRO, starting at $100,000 for the 2024-25 school year, and increasing each year, ending at $113,000 for the 2028-29 school year. Additionally, WCUSD will pay for any SRO overtime hours during the school year.

Staff recommends that the City Council authorize the City Manager to execute the new five-year MOU with WCUSD.

LEGAL REVIEW:

The City Attorney's Office has reviewed the agreement and approved it as to form.

OPTIONS:

The options available to the City Council include:

1. Approve the staff recommendation, or

2. Provide alternative direction.

Fiscal Impact
FISCAL IMPACT:

The revenue amounts from WCUSD are proposed to start at $100,000 and be increased easy year of the agreement, aligning to the following amounts included in the MOU:

School Year/Fiscal Year Amount per SRO
2024-2025 $100,000
2025-2026 $103,000
2026-2027 $107,000
2027-2028 $110,000
2028-2029 $113,000
Five-Year Total $533,000
Additionally, the District will pay 100% of the overtime costs that the City incurs for the SROs to provide such services. The fully burdened cost of an SRO ranges from $180,000 to over $200,000. The funding received from the district supplements this cost for the City. Estimated revenue is included in the adopted FY 2024-25 General Fund budget for these reimbursements.

Attachments
Attachment No. 1 - WCUSD SRO MOU 2024-2029
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Maintain Good Intergovernmental Relations
West Covina Unified School District
SRO Program-2024-2029

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MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF WEST COVINA AND

THE WEST COVINA UNIFIED SCHOOL DISTRICT

FOR THE SCHOOL RESOURCE OFFICER PROGRAM AT

WEST COVINA AND EDGEWOOD HIGH SCHOOLS
THIS MEMORANDUM OF UNDERSTANDING (“Agreement”) is entered into as of August 20, 2024 (“Effective Date”) by and between the CITY OF WEST COVINA, a municipal corporation (“City”) and the WEST COVINA UNIFIED SCHOOL DISTRICT, a political subdivision of the State of California (“District”).

RECITALS
A. District needs services as part of the School Resource Officer Program (“SRO Program”), as more fully described herein (the “Services”).

B. City employs sworn peace officers specially trained, experienced and competent to provide the Services to District on the terms and in the manner described in this Agreement.

C. This Agreement is not intended to modify any program or service provided by City to District as of the Effective Date except as expressly provided herein.

D. City and District are joining together in a collaborative effort to provide two (2) School Resource Officers (each an “SRO” and collectively the “SROs”) to work with the West Covina High School (“WCHS”) and Edgewood High School (“EHS”) communities to help provide a safe and secure environment for all.

E. City and District desire to have a working relationship between the City and the District to provide a safe and secure learning environment for students, to encourage a positive learning experience, and to promote positive relationships between law enforcement and students.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions set forth herein, City and District agree as follows:

1.0. TERM
The term of this Agreement shall commence on the Effective Date and end on June 30, 2029, unless previously terminated as set forth herein.

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2.0. GOALS AND OBJECTIVES
City and District agree that the goals and objectives of this Agreement and the SRO Program are:

A. The goals of the SRO Program are to assist the District at WCHS and EHS in providing a safe learning environment and to improve relationships between law enforcement officers and today’s students. The SRO Program should also attempt to promote a better understanding of the law enforcement officer’s role in society while educating students, parents, and school personnel, which will build a better community while also providing a role model in the educational system.

B. The first objective of the SROs is the protection of students and staff from negative influences and to assist in the maintenance of safety in the schools.

C. The second objective is for the SROs to act as an advisor to school staff in safety matters, violence reduction strategies, and legal aspects of the activities of students.

D. The third objective is for the SROs to facilitate learning in citizenship and related law education. The SROs will prepare and present specialized lectures on topics discussed by school staff. The SROs will provide students with information about their rights and responsibilities in the school and community.

E. The fourth objective is for the SROs to assist students through counseling and mediation in law related problems and to assist them by mediating disputes. The SROs will attempt to proactively identify problems with students and provide guidance to them in addressing their problems in a non-violent manner.

3.0. SCOPE OF SERVICES

3.1. Assignment of SROs. The City will assign two (2) sworn West Covina Police Department officers to act as SROs. One SRO will be assigned to WCHS and one SRO will be assigned to EHS. The SROs will work on the two school campuses on a daily basis in order to reduce and prevent criminal activity, counsel and advise school staff on important safety issues, help teach students about safety, and provide students counseling and mediation specific to issues involving the law. The SROs will work four (4) days a week for ten (10) hours each day (“Normal Work Week”). One SRO will work Mondays through Thursdays and the other will work Tuesdays through Fridays. On each SRO’s weekly days off (Mondays for one SRO and Fridays for the other SRO), the working SRO will be on call to cover Docusign Envelope ID: F188DE9D-8AE0-4C28-BE0F-A441CC98F9FF West Covina Unified School District
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their counterpart’s campus if necessary. The SROs will coordinate activities with the school principals and concerned staff members, and will seek permission, guidance, and advice prior to enacting any program within the schools. The SROs will seek District and school input before any activity other than individualized police action is enabled, such as the usage of police dogs and the implementation of facilities/property searches. The SROs will remain employees of the City.

3.2. Selection and Supervision of SROs. The Chief of Police will determine those individuals best suited for the assignment to the SRO Program in accordance with City’s employment procedures and conditions and advise the District of the eligible candidates. The Chief of Police will consider input from the District Superintendent as to the selection of the SROs, but the Chief of Police shall have the sole discretion in the selection of the SROs.

The Chief of Police’s selections shall be final. The SROs shall perform the Services under the supervision and control of the Chief of Police.

3.3. Duties and Responsibilities of SROs. City and District agree that the SROs duties and responsibilities shall include:

A. Act as an effective liaison between school and District personnel, the West Covina Police Department, and elements of the juvenile justice system.

B. Maintain a high visibility presence in order to deter crime and allow easy availability for students who wish to make contact.

C. Act as counselor and advisor to students in need of guidance.

D. Teach short courses for students in areas such as explanation of the law, police procedures, drug abuse, and family violence.

E. Conduct workshops for teachers in areas such as gang awareness, drug usage, and juvenile law.

F. Address school assemblies and be involved in programs of an educational nature.

G. Take action to apprehend persons responsible for any criminal activity on campus.

H. Assist in and attend meetings of the School Attendance Review Board (SARB).

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I. Provide innovative programs to enhance support and cooperation with the school in a mutual effort to create a better school environment.

J. Develop expertise in presenting various subjects such as understanding the laws, the police officer and the police mission.

K. Encourage individual and small group discussions about law enforcement related matters with students, faculty and parents.

L. Whenever possible, attend meetings of the school parent and faculty groups to solicit their support and understanding of the SRO Program and promote awareness of law enforcement functions.

M. Whenever possible, be available for conferences with students, parents and faculty members to assist them with problems of a law enforcement or crime prevention nature.

N. Be familiar with the community agencies which offer assistance to students and their families, such as mental health clinics, drug treatment centers, etc.

O. May act as an instructor for specialized short-term programs when invited to do so by the Superintendent or designee.

P. Coordinate all activities with the school administrative staff and seek permission, advice, and guidance prior to enacting any program within the school.

Q. Assist the Superintendent/Principal in developing plans and strategies to prevent and/or minimize dangerous situations which may result from student unrest.

R. Should it become necessary to conduct formal police interviews with students, the SROs shall adhere to school board policy and legal requirements with regard to such interviews.

S. Take law enforcement action as required. As soon as practical, and when legally permissible, the SRO shall make the
Superintendent/Principal of the school aware of such action. At the Superintendent’s/Principal’s request, the SROs may take appropriate law enforcement action against intruders and unwanted visitors who may appear at school related functions, to the extent the SROs may do so under the authority of the law.

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T. Give assistance to other police officers in matters regarding his/her school assignment whenever necessary.

U. Maintain a detailed and accurate record of the operation of the SRO Program.

V. The SROs will be expected to participate in school functions such as athletic events, dances, PTA programs, and other school sponsored events when the staff and the SROs agree their attendance is advantageous.

3.4. School Breaks. District acknowledges and agrees that during periods when WCHS and EHS are on break, the SROs will be deployed back into police patrol operations for the City, and will be eligible to use leave time.

3.5. Time Off/Leave Time. District acknowledges and agrees that the SROs are eligible to take time off/leave time throughout the year. If one SRO is on leave, the other SRO will be available to cover their counterpart’s campus if necessary. District acknowledges and agrees that these positions will not be backfilled by other West Covina Police Department officers.

4.0. COMPENSATION

4.1. Compensation. For services provided during the Normal Work Week, District shall pay City as follows:
a. For the period commencing on the Effective Date and ending June 30, 2025 (2024-2025 school year), District shall pay City One Hundred Thousand Dollars ($100,000.00) per SRO.
b. For the period commencing July 1, 2025 and ending June 30, 2026 (2025-2026 school year), District shall pay City One Hundred Three Thousand Dollars ($103,000.00) per SRO.
c. For the period commencing July 1, 2026 and ending June 30, 2027 (2026-2027 school year), District shall pay City One Hundred Seven Thousand Dollars ($107,000.00) per SRO.
d. For the period commencing July 1, 2027 and ending June 30, 2028 (2027-2028 school year), District shall pay City One Hundred Ten Thousand Dollars ($110,000.00) per SRO.
e. For the period commencing July 1, 2028 and ending June 30, 2029 (2028-2029 school year), District shall pay City One Hundred Thirteen Thousand Dollars ($113,000.00) per SRO.

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The City will fund the remaining salary and benefits and all equipment costs.

4.2. Overtime Costs. If the SROs provide services outside of the Normal Work Week, District shall pay City one hundred percent (100%) of the costs that the City incurs for the SROs to provide such services, with the understanding that the City is generally required to pay SROs at least one and one-half (1.5) times their regular rate of pay for overtime.

4.3. Method of Billing. City will invoice the District for Services provided during the Normal Work Week and any overtime costs on a quarterly basis. District shall pay each invoice within thirty (30) days of receipt of the invoice.

5.0. CONTRIBUTION TO CROSSING GUARD SERVICES
In consideration for City’s participation in the SRO Program at WCHS and EHS, District agrees to pay for fifty percent (50%) of the City’s costs for providing crossing guard services at all District schools. City will invoice District for such costs on a quarterly basis.

District will pay each invoice within thirty (30) days of receipt of the invoice.

6.0. PROGRAM EVALUATION
District and City will annually and collaboratively evaluate the performance, success, and effectiveness of the SRO Program. This evaluation may be utilized to determine further continuation of the SRO Program.

If the City enters into a memorandum of understanding or similar agreement during the term of this Agreement with another school district located within the City that contains provisions for payment to the City for a greater or lesser net amount for the same or similar SRO services, the City and the District agree to meet and confer in good faith to determine whether or not to amend this Agreement to adjust payment hereunder. Either the City or the District may initiate this meet and confer process and shall do so by delivering written notification of such request to the other party’s representative.

7.0. CONTINUATION
District and City may continue and renew the SRO Program by mutual written agreement, which may be memorialized by an amendment to this Agreement or a new agreement between the parties.

8.0. TERMINATION
District or City may terminate this Agreement at any time, with or without cause, by providing forty-five (45) days’ written notice to the other party. In the event of termination, District shall compensate City for services performed through the effective date of the termination. City shall continue to provide services after notice of termination Docusign Envelope ID: F188DE9D-8AE0-4C28-BE0F-A441CC98F9FF West Covina Unified School District
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and during the forty-five (45) day notice period unless District, in the notice of termination, requests that City not perform services.

9.0. INDEMNIFICATION

9.1. District Obligations. District agrees to defend, indemnify and hold harmless City, its elected and appointed officials, officers, agents, employees, and volunteers from and against any and all losses, claims, actions, damages, expenses or liabilities, including reasonable attorneys’ fees, arising out of or in any way connected with the District’s negligence or willful misconduct in the performance of this Agreement. District assumes workers’ compensation liability for injury or death of its officers, agents, employees, and volunteers, and assumes no workers’ compensation responsibility for the elected and appointed officials, officers, agents, employees, and volunteers of the City.

9.2. City’s Obligations. City agrees to defend, indemnify and hold harmless District, its officials, officers, agents, employees, and volunteers from and against any and all losses, claims, actions, damages, expenses or liabilities, including reasonable attorneys’ fees, arising out of or in any way connected with City’s negligence or willful misconduct in the performance of this Agreement. City assumes workers’ compensation liability for injury or death of its elected and appointed officials, officers, agents, employees, and volunteers, and assumes no workers’ compensation responsibility for the officials, officers, agents, employees, and volunteers of the District.

10.0. ASSIGNMENT
This Agreement may not be assigned or transferred by either party without the express written consent of the other party.

11.0. WAIVER
No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

12.0. SEVERABILITY
If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, Docusign Envelope ID: F188DE9D-8AE0-4C28-BE0F-A441CC98F9FF West Covina Unified School District
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which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

13.0. CONSTRUCTION
The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

14.0. INDEPENDENT CONTRACTOR
The parties understand and agree that in performing the Services under this Agreement, City and any person employed by or contracted with City to furnish labor and/or materials under this Agreement shall act as and be an independent contractor and not an agent or employee of the District.

15.0. NO THIRD PARTY BENEFICIARES
This Agreement is entered into for the sole benefit of City and District and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

16.0. NOTICES; REPRESENTATIVES
City and District have designated the following representatives to receive notices and act on their agency’s behalf in the administration of this Agreement. Notices shall be deemed given when personally delivered to the District or City representative or three (3) days after the date the notice is deposited in the United States mail, first-class postage prepaid, and addressed as set forth below.

CITY:

DISTRICT:

Chief of Police
West Covina Police Department
1444 W. Garvey Ave. S.

West Covina, CA 91790
Assistant Superintendent,
Business Services
West Covina Unified School
District 1717 W. Merced Ave.

West Covina, CA 91790
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17.0. ATTORNEYS’ FEES
In the event that litigation is brought by any party in connection with this Agreement, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

18.0. GOVERNING LAW; VENUE
This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.

19.0. ENTIRE AGREEMENT
This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification.

20.0. COUNTERPARTS AND ELECTRONIC SIGNATURES
This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and may be executed by electronic signatures. All counterparts shall be construed together and shall constitute one agreement. Delivery of an executed counterpart of this Agreement by a .pdf data file or other scanned executed counterpart by email shall be equally as effective as delivery of a manually executed counterpart of this Agreement. Each duplicate and counterpart shall be equally admissible in evidence, and each shall fully bind each party who has executed it. The parties waive all right to challenge the admissibility or authenticity of this Agreement in a court of law based solely on the absence of an original signature.

21.0. CORPORATE AUTHORITY
The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement. [SIGNATURE PAGE FOLLOWS.]
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the dates set forth below.

CITY OF WEST COVINA
______________________________
Richard Bell
Chief of Police
_______________________________
Date
APPROVED AS TO FORM:
______________________________
Thomas P. Duarte
City Attorney
______________________________
Paulina Morales
City Manager
______________________________
Date
ATTEST:
______________________________
Lisa Sherrick
Assistant City Clerk

WEST COVINA UNIFIED SCHOOL DISTRICT
______________________________
Drew Passalacqua
Assistant Superintendent
______________________________
Date
Docusign Envelope ID: F188DE9D-8AE0-4C28-BE0F-A441CC98F9FF 8/14/2024
AGENDA ITEM NO. 10

APPLICATIONS AND RELATED AUTHORIZATIONS FOR ALL CALIFORNIA

DEPARTMENT OF RESOURCES, RECYCLING, AND RECOVERY (CALRECYCLE)

PAYMENT PROGRAMS
RECOMMENDATION:

It is recommended that the City Council adopt the following resolution:

RESOLUTION 2024-59 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, AUTHORIZING SUBMITTAL OF INDIVIDUAL PAYMENT PROGRAM

APPLICATIONS AND RELATED AUTHORIZATIONS FOR ALL DEPARTMENT OF

RESOURCES, RECYCLING AND RECOVERY (CALRECYCLE) PAYMENT PROGRAMS BACKGROUND:

CalRecycle has established various payment programs, such as the Beverage Container Recycling, Used Oil, and Litter Abatement Payment Programs to financially assist cities with the implementation of recycling programs. The goal of these programs is to help reach the state’s goal of 80% recycling. Funds from these programs can be used to develop and maintain used oil and used oil filter collection/recycling programs, provide education and outreach to residents about recycling, as well as fund litter clean-up events. CalRecycle establishes procedures governing the administration of the payment, and one of the requirements is an approved resolution from the governing body of the applicant regarding certain authorizations related to the administration of the payment programs.

DISCUSSION:

Through the Beverage Container payment program, eligible cities receive a minimum of $5,000 or an amount calculated by CalRecycle on a per capita basis, whichever is greater. In past years, the City has received approximately $27,000 from this payment program. The City has used these payment programs to cover costs associated with various programs, including beverage container collection in parks and City facilities, water refill stations, as well as education. Additionally, the City has received approximately $14,000 from the Oil Payment Program. The City has used the funds to conduct filter exchange events, as well as education.

The adoption of the attached resolution is needed for the City to annually apply for CalRecycle’ s payment programs. The resolution authorizes the City to submit applications for all payment programs offered by CalRecycle and authorizes the City Manager, or designes, as the City's Signature Authority to execute all grant related documents. The authorization will be effective until rescined by the City Council. execute all grant related documents. The authorization will be effective until rescined by the City Council.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form.

Prepared by: Kelly McDonald, Assistant to the City Manager/Public Services Director Fiscal Impact
FISCAL IMPACT:

There is no impact to the General Fund. All CalRecycle program funding will be utilized for implementation of eligible projects as specified in the program guidelines. The City receives approximately $14,000 per year for the Used Oil Payment Program and $27,000 per year for the CRV program.

Attachments
Attachment No. 1 - Resolution No. 2024-59
CITY COUNCIL GOALS & OBJECTIVES: Maintain Good Intergovernmental Relations ATTACHMENT NO. 1
RESOLUTION NO. 2024-59

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, AUTHORIZING

SUBMITTAL OF INDIVIDUAL PAYMENT PROGRAM

APPLICATIONS AND RELATED AUTHORIZATIONS FOR

ALL DEPARTMENT OF RESOURCES, RECYCLING AND

RECOVERY (CALRECYCLE) PAYMENT PROGRAMS
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, the California Public Resources Code authorizes the Department of Resources Recycling and Recovery (CalRecycle) to administer various Payment Programs; and
WHEREAS, in furtherance of this authority, CalRecycle is required to establish procedures governing the administration of the Payment Programs; and WHEREAS, CalRecycle’s procedures for administering Payment Programs require, among other things, an applicant’s governing body to declare by resolution certain authorizations related to the administration of the Payment Programs.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council authorizes the City of West Covina to submit an application to CalRecycle for all Payment Programs offered.

SECTION 2. The City Council hereby authorizes the City Manager, or his/her designee, as Signature Authority to execute all documents necessary to secure and reconcile payment.

SECTION 3. This authorization is effective until rescinded by this governing body.

SECTION 4. The City Council rescinds the authorization provided by Resolution No. 2019-07.

SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 20th day of August, 2024.

Brian Calderón Tabatabai
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2024-59 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 20th day of August, 2024, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
AGENDA ITEM NO. 11

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: August 20, 2024
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: ENGINEERING REVIEW OF THE INTERSECTION OF CITRUS STREET AND

CAMERON AVENUE
RECOMMENDATION:

It is recommended that the City Council approve the installation of a Traffic Signal at the location of Citrus Street and Cameron Avenue.

BACKGROUND:

In early 2019, the City received resident requests to review the traffic operations at the stop-controlled intersection of Citrus Street and Cameron Avenue. As a result, staff along with the City's former traffic consultant, Willdan Associates, held two public meetings to present the findings of the analysis at a Traffic Committee Meeting on June 11, 2019, and at a Community Workshop on August 13, 2019. A traffic signal warrant report was completed by Willdan. It was determined that the intersection met the three volume warrants for signalization per California Manual on Uniform Traffic Control Devices (CAMUTCD) guidelines. At the community meetings many of the attending residents opposed the installation of a traffic signal and instead requested various other traffic calming and traffic safety improvements. At the request of City Council, a second comprehensive review was conducted for the intersection in response to community feedback.

As part of the second review in 2020, the current contracted City Engineer, Transtech, conducted and collected additional vehicular and pedestrian data which included a peak hour turning movement count, collection of Average Daily Traffic (ADT), and a review of the collision history for the intersection of Citrus Street and Cameron Avenue. The information collected indicated that the intersection met volume warrants per CAMUTCD 4C for a signal. In March 2020, a virtual community meeting was conducted that presented the new data as well as solicited community feedback for improvement measures. In August 2020, the information was presented to the City Council. The City Council put consideration of a traffic signal on hold and instead approved various traffic enhancements at the intersection of Citrus Street and Cameron Avenue, and the Cameron Avenue corridor between Barranca Street and Hollenbeck Avenue.

These traffic enhancement improvements included: radar speed feedback signs, flashing stop signs, high visibility crosswalk, speed limit signage, and pavement legends. The installation of the traffic enhancement improvements was completed in 2022.

In 2023, the City received more residents requests for follow-up at the intersection of Citrus Street and Cameron Avenue for intersection and segment improvements. In response to the requests and on behalf of the City, engineering staff collected new traffic data in January 2023. This data included an analysis of existing roadway conditions, the collection of average daily traffic (ADT) counts on a Thursday, Friday, and Saturday, a 24-hour speed survey on a Thursday, Friday and Saturday, a peak hour turning movement count at the intersection, a pedestrian count at Citrus Street and Cameron Avenue, and a review of approximately 3 years of available collision data. Once all the data was collected, a Community Meeting was held on Wednesday, March 29, 2023, at 6pm at the Cortez Senior Center. Community members were able to discuss their concerns and provide input on potential improvements to the intersection at Cameron Avenue and Citrus Street and the street segment of Cameron Avenue between Azusa Avenue and Barranca Avenue. The purpose of the meeting was to provide background information regarding this area of West Covina, as well as address any resident concerns and public comments about the intersection and street segment. During the community meeting, Transtech presented the history of the intersection, previous traffic enhancement improvements, and the results from the January 2023 traffic data collection effort.

Once the report had been completed and community input taken into consideration, the Citrus Street and Cameron Avenue report was then taken to a City Traffic Committee Meeting. The meeting was held on Tuesday, December 12, 2023, at 3pm in the West Covina City Hall Community Room. The goal of this traffic committee meeting was to go over the comments received from the March 2023 Community meeting, present the signal warrant information, and hear resident feedback. A PowerPoint presentation was given to attendees that outlined all the signal warrant data. This included the count data, collision data, and a signal warrant analysis. The data presented had determined the intersection of Citrus Street and Cameron Avenue had met 4 of the 9 warrants for the installation of a traffic signal. The warrants that were met include Warrant 1 (8 Hour Volume), Warrant 2 (4 Hour Volume), Warrant 3 (Peak Hour Volume), and Warrant 7 (Crash Experience). The result of this meeting was to forward the findings of the signal warrant analysis and resident feedback to the City Council with decision options in order for a final decision to be made on the installation of a traffic signal located at Citrus Street and Cameron Avenue. This item was brought before the City Council on April 16, 2024. During this meeting, the City Council directed staff to bring the report back with a formal Engineering recommendation based on a technical review of signal warrants to determine if a signal should be installed. The City Council had additional questions about the aforementioned recommended traffic-calming option. Staff will be conducting further review in the form of a standalone engineering study of this item before bringing it back for community and Council input and review.

Recently, this item was brought back to the Traffic Committee on Thursday, August 8, 2024. Meeting notices were emailed to 25 addresses and 153 mailers went out to residents living within 500 feet of the intersection. To kick off the meeting, there was a presentation which summarized findings from an engineering review at the intersection of Citrus Street and Cameron Avenue. During the meeting, the Traffic Committee heard the comments of residents present on concerns with current operations at the intersection, as well as comments on the installation of a traffic signal. The Traffic Committee Meeting summary with the public comments received is included in this report as Attachment No. 2.

DISCUSSION:

A comprehensive report detailing the data collected and reviewed as part of an engineering review of the intersection of Citrus Street and Cameron Avenue was presented to the Traffic Committee on Thursday, August 8, 2024, at 6pm at West Covina City Hall Community Room.

The main discussion is the installation of a traffic signal at the location of Citrus Street and Cameron Avenue. Traffic signal warrants are based on traffic counts and collision data gathered for East Cameron Avenue and South Citrus Street. These warrants are based on counts collected on Thursday, January 19, 2023, Friday, January 20, 2023, and Saturday, January 21, 2023 and on Wednesday, May 29, 2024.

Traffic counts were conducted on multiple days in order to determine if warrants would be met during a typical weekday when commute and school traffic was present and with Saturday traffic conditions.

When determining if an intersection should be considered for signalization, an engineering study is completed that includes peak hour intersection counts, average daily traffic on each leg of the intersection, existing geometrics, a level of service analysis of existing and proposed conditions, pedestrian characteristics, a collision analysis of the location (last 3.5 years) and if the intersection meets or exceeds thresholds as defined by the CAMUTCD Section 4C. An engineering review is completed to determine whether installation of a traffic control signal is justified or warranted. The investigation of the need for a traffic control signal also includes an analysis of factors related to existing operation and safety at the study location and the potential of a signal to improve safety. When conducting a signal warrant analysis, only one (1) of the nine (9) traffic signal warrants must be met to be warranted for a traffic signal.

Since the initial resident requests to evaluate the traffic conditions of the Citrus/Cameron intersection, the intersection has and continues to meet warrants for installation of a traffic signal. The warrants for the intersection that have met the warrants have increased due to the number of collisions that have occurred. Please see the conditions of the intersection below:

Warrants 2019 2023 2024
Warrant 1, Eight-Hour Vehicular
Volume

MET MET MET
Warrant 2, Four-Hour Vehicular Volume MET MET MET
Warrant 3, Peak Hour MET MET MET
Warrant 4, Pedestrian Volume NO NO NO
Warrant 5, School Crossing N/A N/A N/A
Warrant 6, Coordinated Signal System N/A N/A N/A
Warrant 7, Crash Experience NO MET MET
Warrant 8, Roadway Network N/A N/A N/A
Warrant 9, Intersection Near a Grade
Crossing

N/A N/A N/A
When properly timed, a traffic signal increases the traffic handling capacity of an intersection, and when installed under conditions that justify its use, a signal is a valuable device for improving the safety and efficiency of both pedestrian and vehicular traffic. In particular, signals may reduce certain types of accidents, most notably right-angle (broadside) collisions. Although the intersection of Citrus Street and Cameron Avenue did meet four warrants, the satisfaction of signal warrants does not require the installation of a traffic signal.

Based on the engineering study, it is concluded that in order to enhance and improve the intersection of Citrus Street and Cameron Avenue, it is recommended to install a traffic signal at the location of Citrus Street and Cameron Avenue.

LEGAL REVIEW:

The City Attorney's Office has reviewed the staff report.

OPTIONS:

The City Council has the following options:

1. Approve Staff's recommendation; or

2. Provide alternative direction.

ENVIRONMENTAL REVIEW:

Staff has reviewed the proposed project and has determined that it is categorically exempt from CEQA pursuant to CEQA Guidelines Section(s) 15302: Replacement or reconstruction; (c) Replacement or reconstruction of existing utility and/or facilities involving negligible or no expansion of capacity.

Prepared by: Jana Robbins, PTP,RSP, Project Manager (Traffic Division) Fiscal Impact
FISCAL IMPACT:

The estimated cost for the installation of the Traffic Signal $1,200,000 (Design - $150,000; Construction - $900,000; Construction Management/Inspection - $150,000). The table below outlines the available funding sources for the design from Measure M (Fund 235). Should the direction be to proceed with the signal, a budget transfer will be made from Project C25011.235, Traffic Improvements at Intersections to C2310.235, Cameron/Citrus Traffic Signal.

Description Amount
Estimated cost for Traffic Signal $1,200,000
Potential Funding Sources
CIP Project No. C23010.235, Cameron/Citrus Traffic Signal 500,000 CIP Project No. C25011.235, Traffic Improvements at Intersections 1,000,000 Total Potential Funding $1,500,000
Attachments
Attachment No. 1- Traffic Study: Engineering Review of Citrus St and Cameron Ave Attachment No. 2 - Traffic Committee Meeting Summary
Attachment No. 3 - Presentation
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
A Creative and Active Community
A Well-Planned Community
Enhance City Image and Effectiveness

CITY OF WEST COVINA
Prepared By: Transtech Engineers, Inc. | Page 1 of 81
TO: West Covina Traffic Committee
FROM: Traffic Engineering, Transtech Engineers, Inc.

DATE: August 8, 2024
SUBJECT: ENGINEERING REVIEW OF THE INTERSECTION OF CITRUS STREET AND CAMERON AVENUE The purpose of this report is to present the technical information that was collected and evaluated by Traffic Engineering to determine if the intersection of Citrus Street and Cameron Avenue meets Traffic Signal Warrants as found in the California Manual on Uniform Traffic Control Devices Section 4C and would benefit from the installation on a Traffic Signal.

As per the discussion at the April 16th, 2024 City Council Meeting, Council had asked Staff to bring back the Signal item with a formal Engineering recommendation based on a technical review of signal warrants as to whether or not a signal should be installed at Citrus Street and Cameron Avenue. It was also our understanding that City Council had additional questions about the aforementioned recommended traffic calming strategy from the April City Council Meeting; therefore, Staff will be conducting further review in the form of a standalone engineering study of this item before bringing back for community and Council input and review.

The signalization of this intersection is quite controversial with residents in support and those against the installation of a signal at this intersection. This report details factors related to the existing operation and safety at the intersection and the potential to improve these conditions. Volume thresholds as found in the California Manual on Uniform Traffic Control Devices (CAMUTCD) Section 4C in what is called Signal Warrants were reviewed. Meeting or exceeding Signal Warrants in itself does not require the installation of a signal. The CAMUTCD provides guidelines on when and where a signal should be considered. The installation of all traffic control devices on public streets are based on sound engineering judgement, conformity to standard engineering practices and guidelines as found in the CAMUTCD, Highway Design Manual, California Vehicle Code or other standards approved for use by the legislative body. The Warrant outcome, Traffic Commission recommendations, as well as resident comments, will be presented to the West Covina City Council who will take into consideration all of the technical information, the engineering assessment and engineering recommendations to ultimately make the final decision on improvements at this intersection.

HISTORY OF TRAFFIC SAFETY IMPROVEMENTS AT CITRUS STREET AND CAMERON AVENUE In early 2019, the City received requests to review the traffic operations at the stop-controlled intersection of Citrus Street and Cameron Avenue. As a result, City Staff along with the (former traffic consultant) held two public meetings to present the findings of the analysis at a Traffic Committee Meeting on June 11, 2019, and at a Community Workshop on August 13, 2019. At both meetings, City Staff discussed various options, which included the installation of a traffic signal to improve the intersection. A traffic signal warrant report was completed by Willdan Associates, a traffic consultant for ATTACHMENT NO. 1

ENGINEERING REVIEW OF THE INTERSECTION OF CITRUS STREET AND CAMERON AVENUE

CITY OF WEST COVINA
Prepared By: Transtech Engineers, Inc. | Page 2 of 81
the City. It was found that the intersection met the three volume warrants for signalization per CAMUTCD guidelines. At the community meetings many of the attending residents opposed the installation of a traffic signal and instead requested various other traffic calming and traffic safety improvements. At the request of City Council, a second comprehensive review was conducted for the intersection in response to community feedback. As part of the second review in 2020, the current contracted City Engineer (Transtech), conducted and collected additional vehicular and pedestrian data which included a peak hour turning movement count, collection of Average Daily Traffic (ADT), and a review of the collision history for the intersection of Citrus Street and Cameron Avenue. The information collected indicated that the intersection met several of the volume warrants per CAMUTCD for a signal. During this time, California was experiencing the shutdown of schools and operations due to the pandemic. In March of 2020, a virtual community meeting was conducted that presented the new data as well as solicited community feedback for improvement measures. In August of 2020, the information was presented to City Council. City Council put consideration of a traffic signal on hold and approved the installation of Flashing Stop Signs as interim traffic enhancements at the intersection of Citrus Street and Cameron Avenue.

EXISTING CONDITIONS
Figure 1: Existing Conditions at Cameron Avenue and Citrus Street .

Stop Sign (R1-1) with Flashing
Border & solar panel.
45-MPH Speed Limit
Sign (R2-1)
LEGEND
40-MPH Speed Limit
Sign (R2-1)
Traffic Control Signal
Existing Red Curb
Traffic Control Signal
Citrus St
Magnolia Ave
Cameron Ave
Stop Ahead Sign
(W3-1)
Traffic Control Signal
Magnolia Ave
60’
60’
80’
54’

ENGINEERING REVIEW OF THE INTERSECTION OF CITRUS STREET AND CAMERON AVENUE

CITY OF WEST COVINA
Prepared By: Transtech Engineers, Inc. | Page 3 of 81
Figure 2. Vicinity Map, Cameron Avenue at Citrus Street Cameron Avenue: Within the City of West Covina, Cameron Avenue is an east/west street that is considered a Minor Arterial Road based upon the California Road Systems Map by Caltrans1. Cameron Avenue has a posted speed limit of 45-MPH on both sides of the intersection with Citrus Street. Cameron Avenue is approximately 60-feet wide with two lanes in each direction with a solid yellow centerline with raised pavement markers (RPM’s). Cameron Avenue also has 8-ft white side striping for visual roadway narrowing from Barranca Street to Hollenbeck Avenue. Parking along Cameron Avenue is allowed on both sides of the street, except where red curb is painted. There are existing crosswalks at all four legs of the intersection of Cameron Avenue and Citrus Street with white ladder striping marked on each leg. This section of Cameron Avenue runs through a single-family residential area and runs parallel to South Hills High School, located northeast of the intersection with Citrus Street.

Citrus Street: In the City of West Covina, Citrus Street is a north/south street that is considered a Minor Arterial Road based upon the California Road Systems Map by Caltrans1. Citrus Street has a posted speed limit of 40-MPH on both sides of the intersection with Cameron Avenue. Citrus Street is approximately 60-feet wide and has two lanes in each direction with a solid yellow centerline with raised pavement markers (RPM’s). Parking is permitting on both sides of Citrus Street, except for areas marked with red curb. This section of Citrus Street runs through a single-family residential area and runs parallel to South Hills Country Club, located southeast of the intersection with Cameron Avenue.

South Hills High School: Within the City of West Covina, South Hills High School is located on the north side of Cameron Avenue to the east of Citrus Street. South Hills High School serves about 1,651 students in grades 9-12. School grounds are about 1,350’ from the intersection. The regular bell schedules for students at South Hills High School are as follows: Normal Schedule, Monday through Friday – Start time:
1 https://caltrans.maps.arcgis.com/apps/webappviewer/index.html?id=026e830c914c495797c969a3e5668538 LEGEND Request Location: Intersection at Citrus Street and Cameron Avenue South Hills High School: 645 S Barranca Street, West Covina CA South Hills Country Club: 2655 S Citrus Street, West Covina CA Citrus St Magnolia Ave
Evergreen Ave
South Hills
High School
Eddes St
Inman Rd
Cameron Ave
Coral Tree Dr
South Hills
Country Club

ENGINEERING REVIEW OF THE INTERSECTION OF CITRUS STREET AND CAMERON AVENUE

CITY OF WEST COVINA
Prepared By: Transtech Engineers, Inc. | Page 4 of 81
8:30am, End time: 2:37pm - 3:33pm. Late Start Schedule, Monday through Friday – Start time: 9:50am, End time: 2:09pm - 2:47pm.

PICTURE SUMMARY
Cameron Ave
Westbound along Cameron Avenue approaching
Citrus Street.

Citrus St
Northbound along Citrus Street approaching
Cameron Avenue.

Eastbound along Cameron Avenue approaching
Citrus Street.

Citrus St
Northbound along Citrus Street at intersection
with Cameron Avenue.

Cameron Ave
Cameron Ave
Citrus St
Eastbound along Cameron Avenue at intersection
with Citrus Street.

Westbound along Cameron Avenue at intersection
with Citrus Street.

Cameron Ave
Citrus St

ENGINEERING REVIEW OF THE INTERSECTION OF CITRUS STREET AND CAMERON AVENUE

CITY OF WEST COVINA
Prepared By: Transtech Engineers, Inc. | Page 5 of 81

DATA COLLECTION

AVERAGE DAILY TRAFFIC (ADT)
As a part of the traffic study for Cameron Avenue and Citrus Street, Average Daily Traffic (ADT) counts were taken on three consecutive days, Thursday, January 19th, Friday, January 20th, and Saturday, January 21st, 2023. In addition, another peak hour intersection count was taken on Wednesday May 29, 2024. A summary of ADT data is shown in Table 1: Comparison of Average Daily Traffic (ADT). The counts were taken when school was in session. Output sheets are found in the appendix.

The total number of vehicles traveling along Cameron Avenue and Citrus Street was compared between the four separate count periods. As seen in the data collected, the May 2024 counts show an increase in traffic volume from counts taken in January 2023. As expected the counts on a Saturday are lower than the weekday counts which reflect school area as well as commuter traffic along Cameron Avenue and Citrus Street.

Table 1: COMPARISON OF AVERAGE DAILY TRAFFIC (ADT) VOLUMES Location
Vehicles per
Day (vpd)
Thursday
1/19/23
Vehicles per
Day (vpd)
Friday
1/20/2023
Vehicles per Day
(vpd)
Saturday
1/21/2023
Vehicles per Day
(vpd)
Wednesday
05/29/2024
E Cameron Ave West
of Citrus Street
11,176 11,437 8,711 11,832
E Cameron Ave E/O S
Citrus Street
10,913 11,161 7,652 11,873
S Citrus Street N/O E
Cameron Ave
9,883 10,690 9,133 10,918
S Citrus Street S/O E
Cameron Ave
6,431 6,784 5,922 7,425
Citrus St
Southbound along Citrus Street approaching
Cameron Avenue.

Cameron Ave
Southbound along Citrus Street at intersection with
Cameron Avenue
Citrus St

ENGINEERING REVIEW OF THE INTERSECTION OF CITRUS STREET AND CAMERON AVENUE

CITY OF WEST COVINA
Prepared By: Transtech Engineers, Inc. | Page 6 of 81

PEAK HOUR TURNING MOVEMENT COUNT
To determine the type of turning movements encountered at the intersection of East Cameron Avenue and South Citrus Street, traffic counts were taken at this intersection during the hours of 7-9 AM, 2:45 - 3:45 PM and 4-6 PM on Wednesday May 22, 2024, and on Thursday January 26, 2023, during the hours of 7-9 AM, 1:30-3:30 PM, and 5-7 PM on January 26
th, 2023. Figures 3, 4 and 5 illustrates the highest peak 1 hour during each count period on May 22, 2024. Figures 6, 7, and 8 depict the highest peak 1 hour of vehicles that travelled through the intersection during peak hours on January 26, 2023. Counts are in the Appendix.
2024 TURNING MOVEMENT COUNT
Figure 3 below shows the highest 1 hour (8:00-9:00 AM) in the Morning (AM) Peak hours of 7:00-9:00AM at the intersection of East Cameron Avenue and South Citrus Street.

Figure 4 below shows the highest 1 hour (2:45-3:45 PM) in the Afternoon (AFT) Peak hours of 2:45-3:45PM at the intersection of East Cameron Avenue and South Citrus Street.

Figure 5 below shows the highest 1 hour (4:45-5:45 PM) in the Evening (PM) Peak hours of 4:00-6:00PM at the intersection of East Cameron Avenue and South Citrus Street.

Figure 3: AM Peak Hour Count Figure 4: AFT Peak Hour Count Cameron Avenue and Citrus Street:

Highest 1 Hour in AM PEAK
MAY 2024 (8:00-9:00 AM)
410
32 410
93 182
69 25
3 69
88 149110
Cameron Avenue and Citrus Street:

Highest 1 Hour in AFT PEAK
MAY 2024 (2:45-3:45 PM)
349
62 369
138
136
17 65
14 1
121
32 178
116

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2023 TURNING MOVEMENT COUNTS
Figure 6 below shows the highest 1 hour (7:45-8:45 AM) in the Morning (AM) Peak hours of 7:00-9:00AM at the intersection of East Cameron Avenue and South Citrus Street.

Figure 7 below shows the highest 1 hour (2:30-3:30 PM) in the Afternoon (AFT) Peak hours of 1:30-3:30PM at the intersection of East Cameron Avenue and South Citrus Street.

Figure 8 below shows the highest 1 hour (5:00-6:00 PM) in the Evening (PM) Peak hours of 5:00-7:00PM at the intersection of East Cameron Avenue and South Citrus Street.

Figure 6 AM Peak Hour Count Figure 7: AFT Peak Hour Count Cameron Avenue and Citrus Street:

Highest 1 Hour in AM PEAK
JAN 2023 (7:45-8:45 AM)
362
106
498
140
191
129
14 7120
158130
122
Cameron Avenue and Citrus Street:

Highest 1 Hour in AFT PEAK
JAN 2023 (2:30-3:30 PM)
314
67 288
171
226
12 93
8125
97 178
75 Figure 5: PM Peak Hour Count
Cameron Avenue and Citrus Street:

Highest 1 Hour in PM PEAK
MAY 2024 (4:45-5:45 PM)
383
58 380
144
169
67 22
14147
19 115
5 125

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CITY OF WEST COVINA
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PEDESTRIAN COUNTS
Pedestrian counts were conducted at the intersection of Cameron Avenue and Citrus Street, during the same count periods as the vehicle counts. This was to determine the number of people using the crosswalk at all four legs of the intersection. During the May 2024 count the highest number of pedestrians counted was during the afternoon peak period when school let out with 18 pedestrians crossing in the east leg and with 8 pedestrians crossing in the south leg of the intersection. In January 2023 there were less pedestrians crossing in any of the legs of the intersection.

COLLISION HISTORY
A Collision History was conducted for the subject segment. Collision data was obtained from the computerized collision records system maintained by the State of California called the Statewide Integrated Traffic Records Systems (SWITRS)2 as well as West Covina Police Department records. A search was conducted of all available and recorded collisions that occurred at the intersection of East Cameron Avenue and South Citrus Street over a 3-year and a half year period between January 2021 to the most recent available collision data, December 2023 using SWITRS and a review of collisions occurring in 2024 from Police Reports. The following provides a breakdown of all recorded collisions during this time period.

This does not include those collisions that may have occurred where no police report was filed. As shown in Table 2 there were 8 Broadside, 3 rearend and 1 sideswipe. There were no reported pedestrian or bicycle collisions recorded. Based on the information provided, a summary breakdown of the number of collisions at the intersection is shown below in Table 2:
2024: 1 Collision
2023: 5 collisions
2 SWITRS: https://iswitrs.chp.ca.gov/Reports/jsp/index.jsp Figure 8: PM Peak Hour Count
Cameron Avenue and Citrus Street:

Highest 1 Hour in PM PEAK
(5:00-6:00 PM)
367
77 342
152
12 171
62 9113
196
67 59

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CITY OF WEST COVINA
Prepared By: Transtech Engineers, Inc. | Page 9 of 81
2022: 3 collisions
2021: 3 collisions
TOTAL : 12 Collisions
Table 2: Collision History for East Cameron Avenue and South Citrus Street # Date
Primary
Road
Secondary
Road Dist. Time
Day of
the
Week
Lighting
(Day, Night,
Etc.)
Collision
Type
Severity
1 - Fatal
2 - Severe Injury
3 - Other Visible
Injury
4 - Complaint of
Pain
5 - Prop Dam
Only (PDO)
Motor
Vehicle,
Pedestrian,
Bicycle
Involved
Collison Factor and
Detail Descriptions
Primary
Collision
Factor #Inj
1 3/27/2024 CAMERON
AVE
CITRUS ST 0 12:37 WED DAYLIGHT SIDESWIPE 5 OTHER MV EB THRU DRVR

SIDESWIPE EB LFT

TURN DRVR
R-O-W
AUTO
0 2 12/7/2023 CITRUS ST CAMERON
AVE
0 15:40 THU DAYLIGHT BROADSIDE 5 OTHER MV WB THRU DRVR HIT

NB THRU DRVR

BROADSIDE
DRVR

ALC/DRG
0 3 11/17/2023 CAMERON
AVE
CITRUS ST 15'W 18:15 FRI DARK-ST REAR END 5 OTHER MV EB THRU VEH HIT EB

STOPPED VEH
DRVR

ALC/DRG
0 4 5/20/2023 CAMERON
AVE
CITRUS ST 0 16:32 SAT DAYLIGHT BROADSIDE 4 OTHER MV EB THRU MV HIT NB

THRU MV
STOP
SGN|SIG
2 5 4/18/2023 CAMERON
AVE
CITRUS ST 0 5:52 TUE DAYLIGHT BROADSIDE 5 OTHER MV SB THRU MV HIT WB

THRU MV
STOP
SGN|SIG
0 6 2/8/2023 CAMERON
AVE
CITRUS ST 0 14:00 WED DAYLIGHT BROADSIDE 5 OTHER MV WB LFT TURN MV HIT

EB THRU MV
R-O-W
AUTO
0 7 7/5/2022 CAMERON
AVE
CITRUS ST 0 12:47 TUE DAYLIGHT BROADSIDE 5 OTHER MV SB THRU MV HIT WB

THRU MV
STOP
SGN|SIG
0 8 5/9/2022 CITRUS ST CAMERON
AVE
0 15:56 MON DAYLIGHT BROADSIDE 5 OTHER MV SB THRU MV HIT WB

THRU MV
R-O-W
AUTO
0 9 1/20/2022 CITRUS ST CAMERON
AVE
38' N 12:35 THU DAYLIGHT REAR END 5 OTHER MV SB THRU MV HIT NB

STOPPED MV
UNSAFE
SPEED
0 10 12/8/2021 CAMERON
AVE
CITRUS ST 0 14:16 WED DAYLIGHT BROADSIDE 5 OTHER MV WB THRU MV HIT SB

THRU MV
STOP
SGN|SIG
0 11 6/9/2021 CAMERON
AVE
CITRUS ST 21' W 17:22 WED DAYLIGHT REAR END 4 OTHER MV EB THRU SLOWING MV

HIT EB STOPPED MV
UNSAFE
SPEED
1 12 1/24/2021 CITRUS ST CAMERON
AVE
0 21:17 SUN DARK-ST BROADSIDE 3 OTHER MV SB THRU MV HIT WB

THRU MV
R-O-W
AUTO
2 ENGINEERING REVIEW OF THE INTERSECTION OF CITRUS STREET AND CAMERON AVENUE

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Prepared By: Transtech Engineers, Inc. | Page 10 of 81
Figure 9: Collision Diagram at Cameron Avenue and Citrus Street LEGEND
ALL COLLISIONS - Crash
Type
(Non-Ped & Bike Collisions/Crashes)
# of
Crashes
Fatality (Death) 0
Severe Injury 0
Injury - Other Visible 1
Injury - Complaint of Pain 2
Property Damage Only 9
Total 12
PED & BIKE - Crash Type # of
Crashes
Fatality (Death) 0
Severe Injury 0
Injury - Other Visible 0
Injury - Complaint of Pain 0
Property Damage Only 0
Total 0
TOTAL COLLISIONS 12
Citrus St
Cameron Ave 7
11 9
Charlinda St
6 3
1 4
5 2
8 10
12 ENGINEERING REVIEW OF THE INTERSECTION OF CITRUS STREET AND CAMERON AVENUE

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Prepared By: Transtech Engineers, Inc. | Page 11 of 81

LEVEL OF SERVICE ANALYSIS
Intersection operating conditions were evaluated using the (HCM) 7 th Edition methodology, which is
considered the state-of-the-practice methodology for evaluating intersection operations. For unsignalized intersections the HCM methodology determines the average control delay (expressed in seconds per vehicle) at the intersection. Average control delay for any particular movement is a function of the capacity of the approach and the degree of saturation. The average control delay includes delay due to deceleration to a stop at the back of the queue from free-flow speed, move-up time within the queue, stopped delay at the front of the queue, and delay due to acceleration back to free-flow speed. Since delay is what is studied in comparing intersection operations at an all-way stop versus a signalized intersection, delay was used for both types of intersection control After the quantitative delay estimates are complete, the methodology assigns a qualitative letter grade that represents the operations of the intersection. These grades range from LOS A (minimal delay) to LOS F (excessive congestion). LOS E represents at-capacity operations. Descriptions of the LOS letter grades for signalized and unsignalized intersections are provided in Table 3. The City of West Covina considers intersections operating at LOS F as deficient. Tables 4, 5 and 6 provide the delay that vehicles will experience if the intersection is left as an All-Way Stop controlled intersection or changed to signalized operation.

Table 3 Level of Service Description
Level of
Service
Description Signalized
Delay
(Seconds)
Unsignalized
Delay (Seconds)
A Operations with very low delay occurring with
favorable progression and/or short cycle length.
< 10.0 < 10.0
B Operations with low delay occurring with good
progression and/or short cycle lengths.
> 10.0 to 20.0 > 10.0 to 15.0
C Operations with average delays resulting from fair
progression and/or longer cycle lengths. Individual
cycle failures begin to appear.
> 20.0 to 35.0 > 15.0 to 25.0
D Operations with longer delays due to a
combination of unfavorable progression, long cycle
lengths, or high V/C ratios. Many vehicles stop and
individual cycle failures are noticeable
> 35.0 to 55.0 > 25.0 to 35.0
E Operations with high delay values indicating poor
progression, long cycle lengths, and high V/C
ratios. Individual cycle failures are frequent
occurrences.
> 55.0 to 80.0 > 35.0 to 50.0
F Operation with delays unacceptable to most
drivers occurring due to over saturation, poor
progression, or very long cycle lengths.
> 80.0 > 50.0

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CITY OF WEST COVINA
Prepared By: Transtech Engineers, Inc. | Page 12 of 81
Source: Highway Capacity Manual 7
th Edition
Existing Conditions with ALL -Way Stop Control
As indicated in Table 4, if the intersection remains as an All-Way Stop Controlled intersection the intersection will continue to operate at LOS C and D overall during all peak periods with delay to the EB and WB movements still within acceptable range but will start to fall to LOS E with

45.3 seconds of delay per vehicle for the EB approach during PM peak hours.

Table 4 – All-Way Stop Control
Intersection Control Peak
Hour
Overall
Int
LOS/Avg
Delay
(Sec. per
veh)
NB
Approach
LOS/Avg
Delay (Sec.
per veh)
SB
Approach
LOS/Avg
Delay (Sec.
per veh)
EB
Approach
LOS/Avg
Delay (Sec.
per veh)
WB
Approach
LOS/Avg
Delay (Sec.
per veh)
Citrus Street at
Cameron
Avenue
All-Way
Stop
Control
AM C/ 24.0 C/ 17.3 C/ 19.5 D/ 25.6 D/ 29.1
AFT D/ 27.4 C/ 16.5 C/ 22.5 D/ 33.8 D/ 29.9
PM D/ 33.2 C/ 18.4 D/ 25.8 E/ 45.3 D/ 34.2
Proposed Conditions with a Signal with One left Turn Lane and One Shared Thru and Right Turn Lane As seen in Table 5, if the intersection is signalized and provides left turn pockets for all directions with protected left turn phasing and one shared thru and right turn lane, the intersection overall will operate at LOS B for all peak periods with all approach movements operating at LOS B and C.

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Table 5 – Signal with Left Turn Lanes and Shared Thru and Right Turn Lane Intersection Control Peak
Hour
Overall
Int
LOS/Avg
Delay
(Sec. per
veh)
NB
Approach
LOS/Avg
Delay (Sec.
per veh)
SB
Approach
LOS/Avg
Delay (Sec.
per veh)
EB
Approach
LOS/Avg
Delay (Sec.
per veh)
WB
Approach
LOS/Avg
Delay (Sec.
per veh)
Citrus Street at
Cameron
Avenue
Signal AM B/ 12.3 B/ 13.3 B/ 15.2 B/ 11.3 B/ 10.6
AFT B/ 14.5 B/ 17.3 C/ 20.6 B/ 11.7 B/ 11.3
PM B/ 14.9 B/ 17.9 C/ 21.3 B/ 12.0 B/ 11.4
Proposed Conditions with Signal with One Left Turn lane, One Thru lane and One Shared Thru and Right Turn Lane
As seen in Table 6, if the intersection is converted into a Signal with left turn pockets in all directions with protected left turn phasing with one thru lane and one thru and right turn lane the intersection will operate overall at LOS B during all peak periods with all approach movements at LOS B. To have an exclusive thru lane this would require the removal of some on-street parking near the intersection.

Table 6 – Signal with Left Turn Lane and One Thru and One Shared Thru and Right Turn Lane Intersection Control Peak
Hour
Overall
Int
LOS/Avg
Delay
(Sec. per
veh)
NB
Approach
LOS/Avg
Delay (Sec.
per veh)
SB
Approach
LOS/Avg
Delay (Sec.
per veh)
EB
Approach
LOS/Avg
Delay (Sec.
per veh)
WB
Approach
LOS/Avg
Delay (Sec.
per veh)
Citrus Street at
Cameron
Avenue
Signal AM B/ 12.0 B/ 11.7 B/ 12.5 B/ 11.9 B/ 11.8
AFT B/ 12.0 B/ 12.9 B/ 14.2 B/ 11.2 B/ 10.5
PM B/ 12.2 B/ 13.1 B/ 14.5 B/ 11.4 B/ 10.6
As seen in Table 4, if the intersection remained as unsignalized the intersection would continue to operate at LOS D with the EB approach on Cameron Avenue experiencing queues and delay during peak hours, dropping the LOS to E. Tables 5 and 6 illustrate if the intersection is converted to a signal the delay and queues would be less with operations at LOS B and C.

To determine if the intersection meets or exceeds thresholds for consideration of signalization, Warrants were examined. The following section outlines the warrant analysis that was undertaken.

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TRAFFIC SIGNAL WARRANT ANALYSIS
When determining if an intersection should be considered for signalization, an engineering study that includes existing traffic conditions, pedestrian characteristics, and physical characteristics of the location is completed to determine whether installation of a traffic control signal is justified or warranted. The investigation of the need for a traffic control signal includes an analysis of factors related to existing operation and safety at the study location and the potential of a signal to improve safety. All installation of official traffic control is guided by the CAMUTCD Section 4C which outlines thresholds that should be met before the installation of a signal is to be considered, along with guidelines from the CVC and engineering judgement which bases its decision on a thorough field review of existing roadway characteristics and data collected.

Warrants are based on Traffic Counts collected on May 29, 2024 and Thursday, January 19, 2023, Friday, January 20, 2023, and Saturday, January 21, 2023 as well as collision data from 2021 to 2024. The Warrant Analysis was completed for multiple days and times in order to determine if the counts taken in January of 2023 represented normal traffic conditions for this intersection or if traffic conditions had changed from January 2023 to May 2024. Counts included Saturday to see if thresholds would still be exceeded on a Saturday when commute and school traffic is not present. Traffic Signal Warrant worksheets are included in the Appendix.

When comparing the collision data for the intersection it was found that the number of broadside collisions has been reduced compared to reported collisions from (2019 and 2020) with the introduction of Flashing Stop Signs; however, from residents comments a large percentage of vehicles are coasting thru and not obeying the right of way at the intersection. This is also seen in residents perceiving the intersection to be not as safe for pedestrians crossing at the intersection. The West Covina police department has been completing some spot enforcement at the intersection. One example was in April of 2024 from 8-10AM they issued 7 Failure to Yield Citations at the intersection.

It is important to install official traffic control devices only when they are warranted or justified. Per CAMUTCD Section 4B.03 Advantages and Disadvantages of Traffic Control Signals, it is stated that when properly used, traffic control signals are valuable devices for the control of vehicular and pedestrian traffic. They assign the right-of-way to the various traffic movements and thereby profoundly influence traffic flow. The satisfaction of a traffic signal warrant or warrants shall not in itself require the installation of a traffic control signal3. A traffic control signal should not be installed unless an engineering study indicates that installing a traffic control signal will improve the overall safety and/or operation of the intersection. A traffic control signal should not be installed if it will seriously disrupt progressive traffic.

When traffic control signals are installed at will without justification or with engineering judgment, they can result in one or more of the following:
• Excessive delay,
• Excessive disobedience of the signal indications,
• Increased use of less adequate routes as road users attempt to avoid the traffic control signals, and 3 CAMUTCD Section 4C.01: Studies and Factors for Justifying Traffic Control Signals.

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• Significant increases in the frequency of collisions (especially rear-end collisions).

TRAFFIC SIGNAL WARRANT DISCUSSION
The California Manual on Uniform Traffic Control Devices (CAMUTCD) lists 9 warrants for evaluating traffic signals:
• Warrant 1, Eight-hour vehicular volume
• Warrant 2, Four-hour vehicular volume
• Warrant 3, Peak hour vehicular volume
• Warrant 4, Pedestrian volume
• Warrant 5, School crossing
• Warrant 6, Coordinated signal system
• Warrant 7, Crash experience
• Warrant 8, Roadway network
• Warrant 9, Intersection near a grade crossing
The first three warrants are generally the most used and easiest to collect the necessary data (traffic counts). Other warrants can usually be ruled out if not applicable to a specific intersection under review.

Warrant 1 is the Eight-Hour Vehicular Volume Warrant and consists of two different conditions that can be met for the warrant to be satisfied. The Minimum Vehicle Volume warrant, Condition A, is intended for application at locations where a large volume of intersecting traffic is the principal reason for consideration of signal installation. The Interruption of Continuous Traffic, Condition B, is intended for application at locations where Condition A is not satisfied and where traffic volume on a major street is so heavy that the traffic on a minor intersection street suffers excessive delay or conflict in entering or crossing the major street. The California MUTCD also states that an intersection can be analyzed at a 70% reduction factor if the major street has a critical speed or 85th % over 40 MPH. The major street, Cameron Avenue, has a posted speed of 45 mph, with critical speed (85th percentile speeds) at 49. Therefore, the 70% reduction factor could be used in determining if minimum volume thresholds were met. (CAMUTCD Section 4C.01).

Warrant 2 is the Four-Hour Vehicular Volume Warrant and is intended to be applied where the volume of intersection traffic is the principal reason to consider installing a traffic control signal. The warrant is satisfied when the plotted points representing the vehicles per hour on the major street (total of both approaches) and the corresponding vehicles per hour on the higher-volume minor-street approach (one direction only) for 4 hours (any four 1-hour periods) of an average day falls above the curve shown on Exhibits 4C-1 and 4C-2 for any of the existing combination of approach lanes. In this case as well since the 85th% speed on Cameron Avenue was higher than 40 mph the 70% threshold could be used.

Warrant 3 is the Peak Hour Warrant and consists of two parts. The need for a traffic control signal shall be considered if either Part A or Part B is satisfied. The Peak Hour warrant is intended for use at locations where traffic conditions are such that for a minimum of 1 hour of an average day, the minor street traffic suffers undue delay when entering or crossing the major street. Part A of this warrant is satisfied when the delay experienced by the traffic on the minor street exceeds four vehicle-hours, the volume on the minor street exceeds 150 vehicles per hour and the total volume entering the intersection exceeds 650

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vehicles per hour. Part B of this warrant is satisfied when the plotted points representing the vehicles per hour on the major street (total of both approaches) and the corresponding vehicles per hour on the higher-volume minor-street approach (one direction only) for 1 hour (any four consecutive 15-minute periods) of an average day falls above the curve shown on Exhibits 4C-3 and 4C-4 for the existing combination of approach lanes. From Exhibits 4C-3 the lower threshold volume for a minor street approach with two lanes is 100 vehicles per hour. Cameron Avenue has a posted speed of 45 mph, with critical speed (85th percentile speeds) exceeding 40 mph so, the 70% reduction factor could be used in determining if minimum volume thresholds were met.

Warrant 4 is the Pedestrian Volume Warrant. The Pedestrian Volume warrant is intended for application where the traffic volume on a major street is so heavy that pedestrians experience excessive delay in crossing the major street. There are two parts that can satisfy the warrant, part A and part B. Since the intersection is all-way stop controlled with marked crosswalks this warrant is not applicable.

Warrant 5 is the School Crossing Warrant. The School Crossing warrant is intended for application where school children, grades K-8, cross the major street is the principal reason for installing a traffic signal. The intersection of Cameron Avenue and Citrus Street is approximately 1,300-feet west of South Hills High School, which serves students between grades 9-12. The intersection of Cameron Avenue and Citrus Street is a stop-controlled intersection, and this warrant is specific for intersections that are not stopcontrolled near a school. This warrant is not applicable.

Warrant 6 is the Coordinated Signal System Warrant and is intended to maintain proper platooning of vehicles. This warrant is satisfied if the distance to adjacent signalized intersections is greater than 1,000 feet and these adjacent signals do not provide adequate platooning and a proposed traffic control signal will provide a progressive signal operation. This warrant is not applicable since it is all-way stop controlled.

Warrant 7 is the Crash Experience Warrant and is intended for application where the severity and frequency of crashes are the principal reasons to consider installing a traffic control signal. To satisfy this warrant, 5 or more reported collisions susceptible to correction by a traffic signal should occur within a 12- month period. The collision data collected was SWITRS data from January 2021 to December 2023 (most recent available data) and Police Reports for 2024 collisions. The data showed that there were 0 collisions in 2020, 3 collisions in 2021, 3 in 2022, 5 reported collisions in 2023 and 1 collision in 2024. As of January 2023 the collision warrant was not met, however there were 5 reported collisions in 2023 so this warrant is met.

Warrant 8 is the Roadway Network Warrant and is intended to encourage concentration and organization of traffic flow on a roadway network. This warrant is applicable if the peak hour volumes of all approaches are greater than 1000 vehicles per hour to satisfy the first part of the warrant. Since this intersection is all-way stop controlled, this warrant is not applicable.

Warrant 9 is the Intersection Near a Grade Crossing warrant and is intended for use when signal Warrants 1 through 8 are not met, but the proximity of a grade crossing is the principal reason to installing a traffic control signal. There is no grade crossing in proximity to the Cameron Avenue and Citrus Street intersection, so this warrant is not applicable.

Only one of the nine traffic signal warrants must be met to be warranted for a traffic signal. A summary of signal warrants is shown in Table 7 below. The full warrant sheets are included in the appendix.

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Table 7: Summary of Intersection Warrants
Thursday,
1/19/2023
Friday,
1/20/2023
Saturday,
1/21/2023
Wednesday
05/29/24
Warrant CAMUTCD Section 4C Warrant
Was Met
Based on
Volume
Warrant
Was Met
Based on
Volume
Warrant
Was Met
Based on
Volume
Warrant
Was Met
Based on
Volume
Traffic Signal Warrant 1, Eight-Hour
Vehicular Volume

YES YES YES YES
Traffic Signal Warrant 2, Four-Hour
Vehicular Volume

YES YES YES YES
Traffic Signal Warrant 3, Peak Hour YES YES YES YES
Traffic Signal Warrant 4, Pedestrian
Volume

NO NO NO NO
Traffic Signal Warrant 5, School Crossing N/A N/A N/A N/A Traffic Signal Warrant 6, Coordinated
Signal System

N/A N/A N/A N/A
Traffic Signal Warrant 7, Crash Experience
This Warrant was met after the January
2023 counts and initial 2023 study was
prepared.

NO NO NO YES
Traffic Signal Warrant 8, Roadway
Network

N/A N/A N/A N/A
Traffic Signal Warrant 9, Intersection Near
a Grade Crossing

N/A N/A N/A N/A
As shown in the table above, signal Warrants 1, 2 and 3 and 7 were met under May 22,2024 count data.

Warrants 1, 2 and 3 (volume warrants) were met for all three days of the January 2023 counts. Warrants 4, 5, 6, 8 and 9 were not met or were not applicable at the intersection. The signal warrant data sheets are included in the appendix of this report.

RECOMMENDATION
The report determined that Warrant 1 Eight Hour Vehicular Volume was met, Warrant 2 Four-Hour Vehicular Volume, Warrant 3 Peak Hour Vehicular Volume and Warrant 7 Crash Experience were met using the May 2024 counts. Using the January 2023 count and collision data Warrants 1, 2 and 3 were met.

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Signals provide for the orderly movement of conflicting flows by alternately assigning right-of-way to various traffic movements. They may interrupt extremely heavy flows to permit the crossing of minor movements that could not otherwise move safely through an intersection.

When properly timed, a traffic signal increases the traffic handling capacity of an intersection, and when installed under conditions that justify its use, a signal is a valuable device for improving the safety and efficiency of both pedestrian and vehicular traffic. In particular, signals may reduce certain types of accidents, most notably right-angle (broadside) collisions (Highway Safety Manual, Table 14-7 Potential Crash Effect of Converting from Stop to Signal Control). But as mentioned earlier the satisfaction of signal warrants does not require the installation of a traffic signal.

Based on the peak hour intersection movement counts, the average daily traffic on Cameron Avenue and Citrus Street, and the satisfaction of Warrants 1, 2, 3 and 7, it is Engineering’s recommendation that this intersection would benefit from the installation of a traffic signal.

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Cameron Ave
Citrus St
Sidewalk
Sidewalk
12-ft
13-ft
12-ft
7-ft
7-ft
4-ft
PROPOSED CONCEPTUAL EXHIBIT: WEST COVINA, CA – CITRUS STREET AT CAMERON AVENUE; SIGNALIZED INTERSECTION Citrus St Cameron Ave
Legend
Audible Countdown
Pedestrian Sign
Signal
R3-8 (variation)
Intersection Lane
control (2 lanes)

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APPENDIX:

ATTACHMENT 1. Average Daily Traffic (ADT) Data
• 1.1: E Cameron Ave W/O S Citrus Street (5/29/2023)
• 1.2: E Cameron Ave E/O S Citrus Street (5/29/2023)
• 1.3: S Citrus Street N/O E Cameron Ave (5/29/2023)
• 1.4: S Citrus Street S/O E Cameron Ave (5/29/2023)
• 1.5: E Cameron Ave Bet. S Coral Tree Dr & S Montezuma Way (1/19/2023) • 1.6: E Cameron Ave E/O S Citrus Street (1/19/2023)
• 1.7: S Citrus Street N/O E Cameron Ave (1/19/2023)
• 1.8: S Citrus Street S/O E Cameron Ave (1/19/2023)
• 1.9: E Cameron Ave Bet. S Coral Tree Dr & S Montezuma Way (1/20/2023) • 1.10: E Cameron Ave E/O S Citrus Street (1/20/2023)
• 1.11: S Citrus Street N/O E Cameron Ave (1/20/2023)
• 1.12: S Citrus Street S/O E Cameron Ave (1/20/2023)
• 1.13: E Cameron Ave Bet. S Coral Tree Dr & S Montezuma Way (1/21/2023) • 1.14: E Cameron Ave E/O S Citrus Street (1/21/2023)
• 1.15: S Citrus Street N/O E Cameron Ave (1/21/2023)
• 1.16: S Citrus Street S/O E Cameron Ave (1/21/2023)
ATTACHMENT 2. Peak Hour Intersection Count
• 2.1: Peak Hour Intersection Count for Cameron Avenue and Citrus Street (5/22/2024) • 2.2: Peak Hour Intersection Count for Cameron Avenue and Citrus Street (1/26/23) ATTACHMENT 3. Level of Service Analysis Sheets
• 3.1: Level of Service Summary for Existing Lane Configurations AM peak • 3.2: Level of Service Summary for Existing Lane Configurations AFT peak • 3.3: Level of Service Summary for Existing Lane Configurations PM peak • 3.4: Level of Service Summary for Signal with Left Turn Pockets and Shared Thru Rt lane AM Peak
• 3.5: Level of Service Summary for Signal with Left Turn Pockets and Shared Thru Rt lane AFT Peak
• 3.6: Level of Service Summary for Signal with Left Turn Pockets and Shared Thru Rt lane PM Peak
• 3.7: Level of Service Summary for Signal with Left Turn Pockets, Thru Lane and Shared Thru Rt Lane AM Peak
• 3.8: Level of Service Summary for Signal with Left Turn Pockets, Thru Lane and Shared Thru Rt Lane AFT Peak
• 3.9: Level of Service Summary for Signal with Left Turn Pockets, Thru Lane and Shared Thru Rt Lane PM Peak

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ATTACHMENT 4. Traffic Signal Warrant Worksheets for Citrus Street and Cameron Avenue • 4.1: Traffic Signal Warrant Worksheets for Cameron Avenue and Citrus Street (May 29, 2024) • 4.2: Traffic Signal Warrant Worksheets for Cameron Avenue and Citrus Street (1/19/2023) • 4.3: Traffic Signal Warrant Worksheets for Cameron Avenue and Citrus Street (1/20/2023) • 4.4: Traffic Signal Warrant Worksheets for Cameron Avenue and Citrus Street (1/21/2023)

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Attachment 1.1: Average Daily Traffic Counts: E Cameron Ave W/O S Citrus Street (5/29/2023)

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Attachment 1.2: Average Daily Traffic Counts: E Cameron Ave E/O S Citrus Street (5/29/2023)

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Attachment 1.3: Average Daily Traffic Counts: S Citrus Street N/O E Cameron Ave (5/29/2023)

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Attachment 1.4: Average Daily Traffic Counts: S Citrus Street S/O E Cameron Ave (5/29/2023)

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Attachment 1.5: Average Daily Traffic Counts: E Cameron Ave Bet. S Coral Tree Dr & S Montezuma Way (1/19/2023)

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Attachment 1.6: Average Daily Traffic Counts: E Cameron Ave E/O S Citrus Street (1/19/2023)

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Attachment 1.7: Average Daily Traffic Counts: S Citrus Street N/O E Cameron Ave (1/19/2023)

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Attachment 1.8: Average Daily Traffic Counts: S Citrus Street S/O E Cameron Ave (1/19/2023)

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Attachment 1.9: Average Daily Traffic Counts: E Cameron Ave Bet. S Coral Tree Dr & S Montezuma Way (1/20/2023)

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Attachment 1.10: Average Daily Traffic Counts: E Cameron Ave E/O S Citrus Street (1/20/2023)

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Attachment 1.11: Average Daily Traffic Counts: S Citrus Street N/O E Cameron Ave (1/20/2023)

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Attachment 1.12: Average Daily Traffic Counts: S Citrus Street S/O E Cameron Ave (1/20/2023)

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Attachment 1.13: Average Daily Traffic Counts: E Cameron Ave Bet. S Coral Tree Dr & S Montezuma Way (1/21/2023)

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Attachment 1.14: Average Daily Traffic Counts: E Cameron Ave E/O S Citrus Street (1/21/2023)

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Attachment 1.15: Average Daily Traffic Counts: S Citrus Street N/O E Cameron Ave (1/21/2023)

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Attachment 1.16: Average Daily Traffic Counts: S Citrus Street S/O E Cameron Ave (1/21/2023)

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Attachment 2.1: Peak Hour Intersection Count for Cameron Avenue and Citrus Street (5/22/2024)

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Attachment 2.2: Peak Hour Intersection Count for Cameron Avenue and Citrus Street (1/26/23)

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Attachment 3.1: Level of Service Summary for Existing Lane Configurations AM peak

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Attachment 3.2: Level of Service Summary for Existing Lane Configurations AFT peak

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Attachment 3.3: Level of Service Summary for Existing Lane Configurations PM peak

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Attachment 3.4: Level of Service Summary for Signal with Left Turn Pockets and Shared Thru Rt lane AM Peak

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Attachment 3.5: Level of Service Summary for Signal with Left Turn Pockets and Shared Thru Rt lane AFT Peak

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Attachment 3.6: Level of Service Summary for Signal with Left Turn Pockets and Shared Thru Rt lane PM Peak

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Attachment 3.7: Level of Service Summary for Signal with Left Turn Pockets, Thru Lane and Shared Thru Rt Lane AM Peak

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Attachment 3.8: Level of Service Summary for Signal with Left Turn Pockets, Thru Lane and Shared Thru Rt Lane AFT Peak

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Attachment 3.9: Level of Service Summary for Signal with Left Turn Pockets, Thru Lane and Shared Thru Rt Lane PM Peak

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Attachment 4.1: Traffic Signal Warrant Worksheet for Cameron Avenue and Citrus Street (May 29, 2024)

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Attachment 4.2: Traffic Signal Warrant Worksheet for Cameron Avenue and Citrus Street (1/19/2023) 2,600’ to Barranca Ave
85th %
Thursday, 01/19/23
845
39 Cameron Avenue 49
X
Citrus Street
972 729 830 971 955 879 652
X
X
X
275 362 294 372 394 378 370 342
X
X
X
X
X
294 372 394 378 370 342
845 972
275 362
729 830 971 955 879 652

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Based on Traffic Counts and proposed vehicle trips, on Cameron Avenue and Citrus Street Traffic Signal Warrants were analyzed. The figures below represent the Traffic Signal Warrants used for the subject intersection located in the City of West Covina. These figures are per the California MUTCD 2014 Edition Chapter 4C, Traffic Control Signal Needs Studies, Part 4, Highway Traffic Signals.

X
X
✓
✓
X
X
X
X
X
X
X
✓
✓
X
X
971 955 879
394 378 370
971
394
972
362
Thursday, 01/19/23

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971
394
378
879 955
370
972
362
Thursday, 01/19/23

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CAMUTCD Section 4C.03 Warrant 2, Four-Hour Vehicular Volume The Four-Hour Vehicle Volume signal warrant conditions are intended to be applied where the volume of the intersecting traffic is the principal reason to consider installing as traffic control signal. There is a need for a traffic control signal if an engineering study finds that for each of any 4 hours of an average day, the plotted points representing the minor and major vehicle per hour counts fall above the applicable curve.

As shown in the graph above, the intersection of Cameron Avenue and Citrus Street MEETS Warrant 2, Four-Hour Vehicular Volume.

Thursday, 01/19/23
362
972
955
378
879
370
971
394

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394
971
394
971
Thursday, 01/19/23
Thursday, 01/19/23

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CAMUTCD Section 4C.04 Warrant 3, Peak Hour
The Peak Hour Signal warrant is intended for use at a location where traffic conditions are such that for a minimum of 1 hour of an average day, the minor street traffic suffers undue delay when entering or crossing the major street. There is a need for a traffic control signal if an engineering study finds that for the peak hour of an average day, the plotted points representing the minor and major vehicle per hour counts fall above the applicable curve. Cameron Avenue is classified as a 2 or more lanes road, and Citrus Street is classified as a 2 or more lanes road. For the warrant to be met, the plotted point must fall above the line in the graph specified as “2 or More Lanes & 2 or More Lanes.” As shown in the graph above, the intersection of Cameron Avenue and Citrus Street MEETS Warrant 3, Peak Hour under Rural conditions (Major Street with higher than 40mph speeds).

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Prepared By: Transtech Engineers, Inc. | Page 65 of 81
Thursday, 01/19/23
X
X
X
X
X
X
N / A
830 971 879
2 6 8
972
12 830 971 879
2 6 8
972
12 ENGINEERING REVIEW OF THE INTERSECTION OF CITRUS STREET AND CAMERON AVENUE

CITY OF WEST COVINA
Prepared By: Transtech Engineers, Inc. | Page 66 of 81
CAMUTCD Section 4C.05 Warrant 4, Pedestrian Volume states that The Pedestrian Volume signal warrant is intended for application where the traffic volume on a major street is so heavy that pedestrians experience excessive delay in crossing the major street. The need for a traffic control signal at an intersection or midblock crossing shall be considered if an engineering study finds that one of the following criteria is met:

A. For each of any 4 hours of an average day, the plotted points representing the vehicles per hour on the major street (total of both approaches) and the corresponding pedestrians per hour crossing the major street (total of all crossings) all fall above the curve in Figure 4C-5; or 879
8 6
830 971
2 972
12 Thursday, 01/19/23
Thursday, 01/19/23
879
8 6
971
830
2 972
12 ENGINEERING REVIEW OF THE INTERSECTION OF CITRUS STREET AND CAMERON AVENUE

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Prepared By: Transtech Engineers, Inc. | Page 67 of 81
B. For 1 hour (any four consecutive 15-minute periods) of an average day, the plotted point representing the vehicles per hour on the major street (total of both approaches) and the corresponding pedestrians per hour crossing the major street (total of all crossings) falls above the curve in Figure 4C-7.

As shown in the graph above, the intersection of Cameron Avenue and Citrus Street does NOT MEET Warrant 4, Pedestrian Volume.

ENGINEERING REVIEW OF THE INTERSECTION OF CITRUS STREET AND CAMERON AVENUE

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Prepared By: Transtech Engineers, Inc. | Page 68 of 81
X
X
X
X
X
X
X
X
Yes
No
Yes
✓
2,620’
1634
X
Three in 2021, Three in 2022, at time of 2023 report Three in 2023 Five
3,400’ N/A 2,600’
Cameron Ave &
Citrus St BOTH
considered
Minor Arterial
Roads
Thursday, 01/19/23
N / A

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Prepared By: Transtech Engineers, Inc. | Page 69 of 81
Thursday, 01/19/23

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Prepared By: Transtech Engineers, Inc. | Page 70 of 81
Attachment 4.3: Traffic Signal Warrant Worksheet for Cameron Avenue and Citrus Street (1/20/2023) 2,600’ to Barranca Ave
85th %
Friday, 01/20/23
975
39 Cameron Avenue 45 -49
X
Citrus Street
644 662 923 1028 1008 913 775
X
X
X
340 302 351 393 391 401 447 359
X
X
X
X
X
975 644 662 923 1028 1008 913 775
340 302 351 393 391 401 447 359

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Prepared By: Transtech Engineers, Inc. | Page 71 of 81
Based on Traffic Counts and proposed vehicle trips, on Cameron Avenue and Citrus Street Traffic Signal Warrants were analyzed. The figures below represent the Traffic Signal Warrants used for the subject intersection located in the City of West Covina. These figures are per the California MUTCD 2014 Edition Chapter 4C, Traffic Control Signal Needs Studies, Part 4, Highway Traffic Signals.

X
X
✓
✓
X
X
X
X
X
X
X
✓
✓
X
X
923 1028 1008 913
393 391 401 447
1028
391
Friday, 01/20/23

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Prepared By: Transtech Engineers, Inc. | Page 72 of 81
923
393
401
1008
913
447
1028
391
Friday, 01/20/23

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Prepared By: Transtech Engineers, Inc. | Page 73 of 81
CAMUTCD Section 4C.03 Warrant 2, Four-Hour Vehicular Volume The Four-Hour Vehicle Volume signal warrant conditions are intended to be applied where the volume of the intersecting traffic is the principal reason to consider installing as traffic control signal. There is a need for a traffic control signal if an engineering study finds that for each of any 4 hours of an average day, the plotted points representing the minor and major vehicle per hour counts fall above the applicable curve.

As shown in the graph above, the intersection of Cameron Avenue and Citrus Street MEETS Warrant 2, Four-Hour Vehicular Volume.

Friday, 01/20/23
923
393
401
913 1008
447
1028
391

ENGINEERING REVIEW OF THE INTERSECTION OF CITRUS STREET AND CAMERON AVENUE

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Prepared By: Transtech Engineers, Inc. | Page 74 of 81
391
1028
391
1028
Friday, 01/20/23
Friday, 01/20/23

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Prepared By: Transtech Engineers, Inc. | Page 75 of 81
CAMUTCD Section 4C.04 Warrant 3, Peak Hour
The Peak Hour Signal warrant is intended for use at a location where traffic conditions are such that for a minimum of 1 hour of an average day, the minor street traffic suffers undue delay when entering or crossing the major street. There is a need for a traffic control signal if an engineering study finds that for the peak hour of an average day, the plotted points representing the minor and major vehicle per hour counts fall above the applicable curve. Cameron Avenue is classified as a 2 or more lanes road, and Citrus Street is classified as a 2 or more lanes road. For the warrant to be met, the plotted point must fall above the line in the graph specified as “2 or More Lanes & 2 or More Lanes.” As shown in the graph above, the intersection of Cameron Avenue and Citrus Street MEETS Warrant 3, Peak Hour.

WARRANTS 4, 5, 6, 7, 8 AND 9 WERE NOT CONSIDERED SEPARATELY FOR FRIDAY AND SATURDAY SINCE THEY HAVE THE SAME OUTCOME AS THURSDAY.

ENGINEERING REVIEW OF THE INTERSECTION OF CITRUS STREET AND CAMERON AVENUE

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Prepared By: Transtech Engineers, Inc. | Page 76 of 81
2,600’ to Barranca Ave
85th %
Saturday, 01/21/23
568
32/40
Cameron Avenue 46/ 49
X
Citrus Street
651 616 671 649 656 618 661
X
X
X
250 316 337 327 373 349 356 370
X
X
X
X
X
568 651 616 671 649 656 618 661
250 316 337 327 373 349 356 370

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Prepared By: Transtech Engineers, Inc. | Page 77 of 81
Saturday, 01/21/23
X
X
✓
✓
X
X
X
X
X
X
X
✓
✓
X
X
651 671 656 661
316 327 349 370
661
370

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Prepared By: Transtech Engineers, Inc. | Page 78 of 81
Attachment 4.4: Traffic Signal Warrants Worksheets – Cameron Avenue and Citrus Street (1/21/2023) Based on Traffic Counts and proposed vehicle trips, on Cameron Avenue and Citrus Street Traffic Signal Warrants were analyzed. The figures below represent the Traffic Signal Warrants used for the subject intersection located in the City of West Covina. These figures are per the California MUTCD 2014 Edition Chapter 4C, Traffic Control Signal Needs Studies, Part 4, Highway Traffic Signals. 651
316
327
656 671
349
661
370
Saturday, 01/21/23

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Prepared By: Transtech Engineers, Inc. | Page 79 of 81
CAMUTCD Section 4C.03 Warrant 2, Four-Hour Vehicular Volume The Four-Hour Vehicle Volume signal warrant conditions are intended to be applied where the volume of the intersecting traffic is the principal reason to consider installing as traffic control signal. There is a need for a traffic control signal if an engineering study finds that for each of any 4 hours of an average day, the plotted points representing the minor and major vehicle per hour counts fall above the applicable curve.

As shown in the graph above, the intersection of Cameron Avenue and Citrus Street Meets Warrant 2, Four-Hour Vehicular Volume under (70% factor) Rural Conditions.

Saturday, 01/21/23
656
349
316
651 671
327
661
370

ENGINEERING REVIEW OF THE INTERSECTION OF CITRUS STREET AND CAMERON AVENUE

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Prepared By: Transtech Engineers, Inc. | Page 80 of 81
370
661
370
661
Saturday, 01/21/23
Saturday, 01/21/23

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Prepared By: Transtech Engineers, Inc. | Page 81 of 81
CAMUTCD Section 4C.04 Warrant 3, Peak Hour
The Peak Hour Signal warrant is intended for use at a location where traffic conditions are such that for a minimum of 1 hour of an average day, the minor street traffic suffers undue delay when entering or crossing the major street. There is a need for a traffic control signal if an engineering study finds that for the peak hour of an average day, the plotted points representing the minor and major vehicle per hour counts fall above the applicable curve. Cameron Avenue is classified as a 2 or more lanes road, and Citrus Street is classified as a 2 or more lanes road. For the warrant to be met, the plotted point must fall above the line in the graph specified as “2 or More Lanes & 2 or More Lanes.” As shown in the graph above, the intersection of Cameron Avenue and Citrus Street Meets Warrant 3, Peak Hour under (70%) or Rural Conditions.

Attachment 2: Traffic Committee Meeting Summary | Page 1 of 25 ATTACHMENT NO. 2

CITY OF WEST COVINA
Traffic Committee Meeting
Summary from August 8, 2024
To: Paulina Morales, City Manager
From: Jana Robbins, Project Manager Traffic Division
Meeting Name: Traffic Committee Meeting
Date: Thursday, August 8, 2024
Time: 6:00 p.m.

Location: West Covina City Hall, Community Room
The purpose of the meeting was to provide a technical engineering evaluation of the intersection of Citrus Street and Cameron Avenue in order to present the data collected, the Warrant analysis and the review of Traffic Engineering recommendations. After the presentation, the community was given the opportunity to express their concerns and questions on the potential for installation of a Traffic Signal. All comments have been documented and added to this summary which will be attached to the Staff Report going before City Council. Mayor Tabatabai, Councilman Cantos and City Manager Paulina Morales were all in attendance at the meeting along with 26 community members. All attendees were asked to fill in a sign in sheet and were provided with an agenda and copy of the power point presentation.

Several comments and questions came up concerning Traffic Calming solutions along Cameron Avenue. As per the discussion at the April 16th, 2024, City Council Meeting, Council had asked Staff to bring back the Signal item with a formal Engineering recommendation based on a technical review of signal warrants as to whether or not a signal should be installed at Citrus Street and Cameron Avenue. It was also our understanding City Council had additional questions about the aforementioned recommended traffic calming strategy from the April City Council Meeting; therefore, in order to provide a thorough review, Staff would need to conduct further analysis in the form of a standalone engineering study documenting the type of traffic calming measures that may be most appropriate for the Cameron Avenue corridor. This item would need additional analysis before bringing back for community and Council input and review. The August 8, 2024, meeting was only about the potential for a traffic signal at Citrus Street and Cameron Avenue.

Summary of Findings from the Engineering Assessment:

At the request of the City, a reassessment was conducted for the intersection of Citrus Street and Cameron Avenue to see if the location warrants the installation of a Traffic Signal. The results of the study, found that Warrant 1 (8-hour Vehicular volume), Warrant 2 (4-hour Vehicular Volume), Warrant 3 (Peak Hour Vehicular Volume), and Warrant 7 (Crash Experience) were met, but Warrant 4 (Pedestrian Volume) was not met. Warrants 5, 6, 8 and 9 were determined to not be applicable. Warrants 1, 2, and 3 are the same warrants that were met in 2019 when signalization was first considered by Council at the Citrus Street and Cameron Avenue intersection. Warrant 7 was met during the updated study with (5) collisions in 2023. Staff recommends that based on the signal warrants that were met that a signal be installed at this location. To minimize impact that the signal be designed with protected left turn phasing in all directions with left turn pockets with a shared thru and right turn lane for all directions.

Attachment 2: Traffic Committee Meeting Summary | Page 2 of 25 Committee Members in Attendance:

Robert Ortega - Engineering Representative
Maria Frazer - City Engineer Representative
Ahmad Ansari - Traffic Engineering Representative
JoAnne Burns - Community Development
Representative
Adam Cychner - West Covina Police Department
Representative
Non-Voting Members in Attendance:

Moderator: Brian Cervantes
Presenter: Jana Robbins
West Covina Police Department - Brian Kearns
Traffic Committee Vote of Committee Members:

Robert Ortega – In Favor of Signal
Maria Frazer – In Favor of Signal
Ahmad Ansari – In Favor of Signal
JoAnne Burns – In Favor of Signal
Adam Cychner – Against Signal
Summary of Votes from Voting Members:

For Signal: 4 Against Signal: 1
At the Traffic Committee Meeting, each resident wishing to speak was given a Speaker Card to fill out. Each speaker was given a set amount of time, (3 minutes), to speak after the presentation had concluded. In addition, all residents in attendance were given the option to fill out a Comment Card, where residents were able to write their comments to City Council on the item of Citrus Street and Cameron Avenue. Each of these Comment Cards are attached to this document. Any resident that was not able to be present at the Traffic Committee Meeting or emailed was given the opportunity to send an email to the City Traffic Department at [email protected] with comments. Of the speakers 17 were against the signal and 2 were for the signal. These emails are also attached to the end of this document.

Residents who filled out Speaker Cards:
▪ Thomas Chen - Against
▪ Lance Volk - Against
▪ Peter Davis - Against
▪ Jon Shutt - Against
▪ Audrey Miller - For
▪ Arlene Shutt - Against
▪ Dan Miller - For
▪ Christine Volk - Against
▪ Brenda Gomez - Against
▪ Eddie Gomez - Against
▪ Brian Calderón Tabatabai - Against
▪ Jon Tovar - Against
▪ Mario Sobalvarro - Against
▪ JD - Against
▪ Robert Torres - Against
▪ Stephen Caropino - Against
▪ Peter Davis (2nd time)
▪ Robert Torres (2nd time)
▪ JD (2nd Time)
▪ Mario Sobalvarro (2nd Time)
▪ Brian Calderón Tabatabai (2nd Time)
Written Comments Received During Meeting:
▪ Thomas Chen - Unclear
▪ Patricia Powert – Against
Email Responses:
▪ Douglas Fore – Against
▪ Jay Meader – Against
▪ Bill Gale – For
Attachment 2: Traffic Committee Meeting Summary | Page 3 of 25 ▪ Helen Sogioka – For; if more enforcement is
included, against if not
▪ Don Scurti – Against
▪ Jason & Patricia Powert – Against
▪ Audrey & Dan Miller – For
▪ John Chacon – For
▪ Jon & Joan Tovar – Against
▪ Jimmy Lima – Against
▪ John Shewmaker – Against
▪ Harry & Barbara Borak – For
Summary of Resident Comments (like comments were lumped together) ▪ Speeding Vehicles on Cameron Avenue; a signal will only make vehicles drive faster. ▪ Will not be able to back out of driveway if signal is installed. ▪ Vehicles do not fully stop at stop signs.
▪ Residents will not be able to park on the street anymore. ▪ If signal; is installed, there will be even more collisions due to unsafe speeds. ▪ Why is signal still being considered. Traffic calming such as speed humps should be installed. ▪ Resident does not want a lane reduction.
▪ Residents currently feel unsafe crossing at the intersection. ▪ Residents would like to see a longer study of speed and ADT. Perhaps quarterly when schools don’t influence the counts. Saturday, Friday and One Weekday is not enough. ▪ Residents state that drivers use Cameron Avenue as a cut-through when the freeway is backed up. ▪ Installation of a traffic signal will depreciate the area’s home values by 20%. ▪ Vehicles if a signal will only try and beat the yellow light which will be horrible collisions. ▪ Prefers digital signs that gives tickets. Signal is not needed. ▪ High speeds send cars into houses.
▪ Speed limit should be dropped to 25 mph, there is new law that allows a reduction within 1300’ of schools. ▪ How will the gutter at the intersection be addressed in a signal is installed. ▪ Residents would like to know the cost of signal installation. ▪ Residents would like to increase enforcement presence instead of installing a signal. ▪ Residents would like to see traffic calming instead of a signal. ▪ Due to street elevation, vehicles will not be able to see the color of the traffic light. ▪ A signal will make the intersection safer for pedestrians and local students at South Hills High. ▪ Vehicles will speed up to catch the yellow light, or run the red light trying to make the light. ▪ Heavy Traffic and students speeding make the current intersection unsafe. ▪ Explain about the collision warrant.

Comments from Traffic Committee:
▪ PD: Has personally sat there and watched traffic, the video shows a good representation. Officer Kearns has been there during different days of the week. PD has given tickets for people rolling thru the stop.

There is not as much concern for speeding on Citrus. Speed on Cameron has gone down, they have given less tickets. The slope is a concern, has seen vehicles lose control. With the suggested plan, the lanes going WB, believes that there is potential problems with the right thru lane as people will try to switch to the thru lane in the last minute.
▪ Concern with light always remaining green is there an option to set the timing so that all directions stop? ▪ Residents were informed in the agenda and flyer that the meeting would only address the traffic signal option and results.
▪ There is an error on the collision table but it still looks like it meets the crash warrant 7 with 5 collisions. ▪ A traffic signal is an official traffic control device that has warrants or thresholds that need to be met before recommending. Traffic Calming can be anything from medians, chokers, lane reductions. The type of traffic calming takes into consideration roadside use, adjacent traffic control, volume before a recommendation can be made.
▪ A signal sits at 16’ above the street on mast arms so will be able to see better than a stop sign. ▪ Drainage issues or the transverse gutter in the east leg will be taken care of in the design phase. Most likely smoothed like the one in the west leg.

Attachment 2: Traffic Committee Meeting Summary | Page 4 of 25 Response from Engineering:
• Traffic Calming on Cameron Avenue will be looked at and explored at a later date. Several questions and comments that came from the April Council meeting will result in gathering collisions along the segment, exploring adjacent land use to determine the length of the segments that should be included, ADT counts, speed counts, intersection counts and review of all major intersections in the segment. After all of the data has been collected then it will be brought to the Community and Council for review and comment. • The setting of speed limits is guided by the CAMUTCD Section 2B.13 and the CVC Section 22358.7.

The new law will allow those corridors that are designated by Council as Safety Corridors to lower speed limits up to 12 mph below posted speed limits. There are definitions as well as guidelines as found in the CVC that need to be followed for a safety corridor to apply. This will be explored when Traffic Calming along the Cameron Avenue corridor is analyzed.
• There are timing modifications that can be implemented such as rest in red signal timing. This would allow the signal to have all directions stop during peak hours before changing to the regular cycle. • A signal would also allow pedestrians to cross with a pedestrian signal head with a Walk or No Walk indicator. Protected left turn phasing would minimize the potential for vehicle to pedestrian conflicts. • The intersection of Cameron Ave and Barranca Street had 1 collision in 2023 and 1 collision in 2024 none fatal or severe injuries. The signal was installed at the end of 2022. • The intersection of Cameron Ave and Hollenbeck Street had 1 collision in 2023 , 4 collisions in 2022 and 3 collisions in 2021. No fatal injuries.

Attachment 2: Traffic Committee Meeting Summary | Page 5 of 25 Attachments:

Attachment 1: Resident Notification Flyer for Traffic Committee Attachment 2: August 8, 2024, Traffic Committee Agenda
Attachment 3: Resident Comment Cards
Attachment 4: Resident Emails
Attachment 2: Traffic Committee Meeting Summary | Page 6 of 25 Attachment 1: Resident Notification Flyer for Traffic Committee Attachment 2: Traffic Committee Meeting Summary | Page 7 of 25 Attachment 2: August 8, 2024, Traffic Committee Agenda
Attachment 2: Traffic Committee Meeting Summary | Page 8 of 25 Attachment 2: Traffic Committee Meeting Summary | Page 9 of 25 Attachment 2: Traffic Committee Meeting Summary | Page 10 of 25 Attachment 2: Traffic Committee Meeting Summary | Page 11 of 25 Attachment 3: Resident Comment Cards
Attachment 2: Traffic Committee Meeting Summary | Page 12 of 25 Attachment 2: Traffic Committee Meeting Summary | Page 13 of 25 Attachment 4: Resident Emails
Attachment 2: Traffic Committee Meeting Summary | Page 14 of 25 Attachment 2: Traffic Committee Meeting Summary | Page 15 of 25 Attachment 2: Traffic Committee Meeting Summary | Page 16 of 25 Attachment 2: Traffic Committee Meeting Summary | Page 17 of 25 Attachment 2: Traffic Committee Meeting Summary | Page 18 of 25 Attachment 2: Traffic Committee Meeting Summary | Page 19 of 25 Attachment 2: Traffic Committee Meeting Summary | Page 20 of 25 Attachment 2: Traffic Committee Meeting Summary | Page 21 of 25 Attachment 2: Traffic Committee Meeting Summary | Page 22 of 25 Attachment 2: Traffic Committee Meeting Summary | Page 23 of 25 Attachment 2: Traffic Committee Meeting Summary | Page 24 of 25 Attachment 2: Traffic Committee Meeting Summary | Page 25 of 25 Citrus Street at Cameron
Avenue
City of West Covina – City Council Meeting
Tuesday, August 20, 2024
1 ATTACHMENT NO. 3

CITY OF WEST COVINA
City Council Meeting
2 EXISTING CONDITIONS DIAGRAM FOR CITRUS STREET AND CAMERON AVENUE

CITY OF WEST COVINA
City Council Meeting
3 EXISTING CONDITIONS AT CITRUS STREET AND CAMERON AVENUE Existing Conditions
Cameron Avenue
• Cameron Avenue is an east/west street that is considered a Minor Arterial Road based upon the California Road Systems Map by Caltrans. • Cameron Avenue has a posted speed limit of 45-MPH on both sides of the intersection with Citrus Street and is approximately 60-feet wide with two lanes in each direction with a solid yellow centerline with raised pavement markers (RPM’s).

Citrus Street
• Citrus Street is a north/south street that is considered a Minor Arterial Road based upon the California Road Systems Map by Caltrans. • Citrus Street has a posted speed limit of 40-MPH on both sides of the intersection with Cameron Avenue and is approximately 60-feet wide and has two lanes in each direction with a solid yellow centerline with raised pavement markers (RPM’s).

South Hills High School
• South Hills High School is located on the north side of Cameron Avenue to the east of Citrus Street and serves about 1,651 students in grades 9-

12. • The regular bell schedules for students at South Hills High School are as follows: Normal Schedule, Monday through Friday – Start time: 8:30am, End time: 2:37pm. Late Start Schedule, Monday through Friday – Start time: 9:50am, End time: 2:47pm.

CITY OF WEST COVINA
City Council Meeting
4 DRONE FOOTAGE AT CITRUS STREET AND CAMERON AVENUE

CITY OF WEST COVINA
City Council Meeting
5 AVERAGE DAILY TRAFFIC (ADT) DATA

CITY OF WEST COVINA
City Council Meeting
6 2024 PEAK HOUR TURNING MOVEMENT COUNT DATA

CITY OF WEST COVINA
City Council Meeting
7 2023 PEAK HOUR TURNING MOVEMENT COUNT DATA

CITY OF WEST COVINA
City Council Meeting
8 COLLISION DATA
* Documented collisions as found in available SWITRS and submitted PD reports.

CITY OF WEST COVINA
City Council Meeting
9 LEVEL OF SERVICE DESCRIPTION

CITY OF WEST COVINA
City Council Meeting
10 LEVEL OF SERVICE – ALL WAY STOP CONTROL

CITY OF WEST COVINA
City Council Meeting
11 LEVEL OF SERVICE – PROPOSED CONDITIONS WITH A SIGNAL WITH ONE LEFT TURN LANE AND ONE SHARED THRU

AND RIGHT TURN LANE

CITY OF WEST COVINA
City Council Meeting
12 LEVEL OF SERVICE – PROPOSED CONDITIONS WITH A SIGNAL WITH ONE LEFT TURN LANE, ONE THRU LANE AND

ONE SHARED THRU AND RIGHT TURN LANE

CITY OF WEST COVINA
City Council Meeting
13 TRAFFIC SIGNAL WARRANS
• TRAFFIC SIGNAL WARRANTS: Are based on Traffic Counts and collision data gathered for East Cameron Avenue and South Citrus Street. • When determining if an intersection should be considered for signalization, an engineering study that includes existing traffic conditions, pedestrian characteristics, and physical characteristics of the location is completed to determine whether installation of a traffic control signal is justified or warranted.
• When properly used, traffic control signals are valuable devices for the control of vehicular and pedestrian traffic. They assign the right-of-way to the various traffic movements and thereby profoundly influence traffic flow.
• The satisfaction of a traffic signal warrant or warrants shall not in itself require the installation of a traffic control signal. A traffic control signal should not be installed unless an engineering study indicates that installing a traffic control signal will improve the overall safety and/or operation of the intersection.
• The California Manual on Uniform Traffic Control Devices (CAMUTCD) lists 9 warrants for evaluating traffic signals:
• Warrant 1, Eight-hour vehicular volume
• Warrant 2, Four-hour vehicular volume
• Warrant 3, Peak hour vehicular volume
• Warrant 4, Pedestrian volume
• Warrant 5, School crossing
• Warrant 6, Coordinated signal system
• Warrant 7, Crash experience
• Warrant 8, Roadway network
• Warrant 9, Intersection near a grade crossing
Warrant 1
• Eight-Hour Vehicular Volume warrant and consists of two different conditions that can be met for the warrant to be satisfied. • Condition A - The Minimum Vehicle Volume warrant
• Condition B - The Interruption of Continuous Traffic
Warrant 2
• Four-Hour Vehicular Volume warrant and is intended to be applied where the volume of intersection traffic is the principal reason to consider installing a traffic control signal.

Warrant 3
• The Peak Hour warrant is intended for use at locations where traffic conditions are such that for a minimum of 1 hour of an average day, the minor street traffic suffers undue delay when entering or crossing the major street.

Warrant 4
• The Pedestrian Volume warrant is intended for application where the traffic volume on a major street is so heavy that pedestrians experience excessive delay in crossing the major street.

Warrant 5
• The School Crossing warrant is intended for application where school children, grades K-8, cross the major street is the principal reason for installing a traffic signal.

CITY OF WEST COVINA
City Council Meeting
14 TRAFFIC SIGNAL WARRANT ANALYSIS
Warrant 6
• Coordinated Signal System warrant and is intended to maintain proper platooning of vehicles.

Warrant 7
• Crash Experience warrant and is intended for application where the severity and frequency of crashes are the principal reasons to consider installing a traffic control signal.

Warrant 8
• Roadway Network warrant and is intended to encourage concentration and organization of traffic flow on a roadway network.

Warrant 9
• Intersection Near a Grade Crossing warrant and is intended for use when signal Warrants 1 through 8 are not met, but the proximity of a grade crossing is the principal reason to installing a traffic control signal. • These Signal Warrants as defined in the CAMUTCD Section 4C, are based on counts conducted on three different consecutive days at the intersection.
• Only 1 of the 9 traffic signal warrants must be met to be warranted for a traffic signal.

CITY OF WEST COVINA
City Council Meeting
15 RECOMMENDATION

THANK YOU
16 CITY OF WEST COVINA
City Council Meeting

West Covina City CouncilAugust 20, 2024

West Covina City Council
August 20, 2024