LINEST CONT
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
SEPTEMBER 17, 2024, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Brian Calderón Tabatabai
Mayor Pro Tem Tony Wu
• Councilwoman Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
MINUTES
INVOCATION
Led by Pastor Samuel Martinez from Amazing Love Ministries
PLEDGE OF ALLEGIANCE
Led by Mayor Calderón Tabatabai
ROLL CALL
Council Members
Present: Council Members Rosario Diaz, Ollie Cantos, Letty Lopez-Viado, Mayor Pro Tem Wu, Mayor Brian Calderón Tabatabai
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas Duarte reported that no action was taken during the Closed Session Meeting.
PRESENTATIONS
: Certificate of Recognition for thario 24 USe WaterP De dunior tombies Certificate of Recognition for Mario V. Iraheta for his Dedication to the Community
• Certificate of Recognition Celebrating Hispanic Heritage Month
CITY MANAGER'S REPORT
City Manager's report on current City projects.
ORAL COMMUNICATIONS - Five (5) minutes per speaker
John Shewmaker
Wen Wen Zhang
R. Robinson
CONSENT CALENDAR
ACTION: Motion by Councilwoman Diaz and Second by Councilwoman Lopez.
Viado, 5-0 to: Approve Consent Calendar Item 1,3,4,6 (Item number 2 was moved to October 1, 2024 by the City Manager)
ACTION: Motion by Mayor Pro Tem Wu and Second by Councilwoman Lopez- Viado, 5-0 to: Approve Consent Calendar Item 5. (This item was pulled by Mayor Pro Tem Wu)
APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE SEPTEMBER 3, 2024, CITY
COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE SEPTEMBER 3, 2024, CITY COUNCIL/SUCCESSOR AGENCY REGULAR CLOSED SESSION MEETING MINUTES.
Carried 5-0 to: approve the September 3, 2024, City Council/Successor Agency Regular Session Meeting Minutes and the September 3, 2024, City Council/Successor Agency Regular Closed Session Meeting Minutes.
CITY MANAGER'S OFFICE
2) CONSIDERATION OF AWARD FOR THE CITY'S WEBSITE RE-DESIGN
PROJECT
Item No. 2 was moved to the October 1, 2024, Council Meeting by City Manager Paulina Morales.
3) CONSIDERATION OF AN ORDINANCE AMENDING ARTICLE II OF CHAPTER 2
OF THE WEST COVINA MUNICIPAL CODE REGARDING MAYORAL SELECTION
AND DUTIES
Carried 5-0 to: introduce the following ordinance:
ORDINANCE NO. 2523 - AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING ARTICLE II (CITY COUNCIL) OF CHAPTER 2 (ADMINSTRATION) OF THE WEST COVINA
MUNICIPAL CODE RELATING TO MAYORAL SELECTION AND DUTIES AND
MAKING A DETERMINATION THAT THE ORDINANCE IS EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3) (COMMON SENSE EXEMPTION)
COMMUNITY DEVELOPMENT
4) CONSIDERATION OF AGREEMENT FOR THE CITYWIDE PEDESTRIAN & VEHICLE TRAFFIC SAFETY IMPROVEMENTS FY 2024-25 - PROJECT NO. C23027 Carried 5-0 to: take the following actions:
1. Award the construction agreement for the Citywide Pedestrian & Vehicle Traffic Safety Improvements FY 24-25 (Project No. 23027) to Superior Pavement Markings, Inc. as the lowest responsible bidder;
2. Authorize the City Manager to execute an agreement with Superior Pavement Markings, Inc. in an amount not to exceed $265,709.00, in substantially the form as attached and in such final form as approved by the City Attorney;
3. Authorize 15% of the awarded contract amount as contingency allowance to be used, if necessary, with the City Manager's approval, for unforeseen conditions;
4. Authorize the City Manager to negotiate and execute amendments to the agreement within the authorized contingency; and
5. Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15302 (Replacement or Reconstruction).
5) CONSIDERATION OF AGREEMENT WITH PBK ARCHITECTS, INC. FOR DESIGN SERVICES FOR FIRE STATION 1 REPLACEMENT - PROJECT NO. 23002 Carried 5-0 to: take the following actions:
1. Award the Request for Qualifications (RFQ) for design services of Fire Station 1 Replacement Project to PBK Architects, Inc.; and
2. Authorize the City Manager to negotiate and execute a Professional Services Agreement with PBK Architects, Inc., with an original maximum compensation amount not to exceed $799,500, in such final form as approved by the City Attorney; and
3. Including looking adding design for City Yard, Police and Fire Training Facility, and a Community Center.
FINANCE DEPARTMENT
6) CONSIDERATION OF THE FOURTH QUARTER FINANCIAL REPORT AND BUDGET AMENDMENT FOR FISCAL YEAR 2023-24
Carried 5-0 to: take the following actions:
1. Receive and file the Fourth Quarter Financial Report for Fiscal Year 2023-24;
2. Adopt the following resolution:
RESOLUTION NO. 2024-61 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2023 AND ENDING JUNE 30, 2024 (FOURTH QUARTER FINANCIAL REPORT)
END OF CONSENT CALENDAR
DEPARTMENTAL REGULAR MATTERS
CITY MANAGER'S OFFICE
7) CONSIDERATION OF DESIGNATION OF VOTING DELEGATE AND
ALTERNATES FOR LEAGUE OF CALIFORNIA CITIES 2024 ANNUAL
CONFERENCE GENERAL ASSEMBLY
Carried 5-0 to: appoint Councilman Cantos as delegate and City Manager Paulina Morales as alternate delegate for the General Assembly at the League of California Cities 2024 Annual Conference and Expo.
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION Motion by Councilwoman Lopez-Viado to return with a resolution urging Governor Newsom and Insurance Commissioner Lara to declare a State of Emergency to restore stability to the insurance market. Second by Mayor Pro Tem Wu, no objection.
• Motion by Mayor Pro Tem Wu to look into getting a new projector in Council Chambers. No objection.
CITY COUNCIL COMMENTS
• Councilman Cantos provided an update on meetings he has attended including workforce opportunities, court appointed and foster care advocates, water education and conservation (also at city parks). Councilman Cantos also mentioned a happy 105th birthday to Ms. Kathryn Coombs and thanked staff and colleagues for their help while he's on crunches.
• Mayor Pro Tem Wu encouraged everyone to look at the supermoon and bring unity and reminded the public about the Moon Festival this upcoming weekend. • Mayor Calderón Tabatabai thanked staff for their hard work on the State of the City, and thanked Gerry Lopez for his work here. Mentioned Code Enforcement and their action on neglected dogs.
• Councilman Cantos congratulated Victory Outreach on their 5t year anniversary and thanked staff for responding to his request.
• Councilwoman Diaz also thanked Gerry Lopez and staff for their hard work and announced her new grandbaby.
ADJOURNMENT
A motion to adjourn the Regular Meeting was made at 8:28 PM The next regularly scheduled Regular City Council Meeting will be held on Tuesday, October 1, 2024, at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.
Assistant City Clerk
Mayor