WEST CONN
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
OCTOBER 1, 2024, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Brian Calderón Tabatabai
Mayor Pro Tem Tony Wu
Councilwoman Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
MINUTES
INVOCATION
Led by Pastor Matt Chavez from One and All
PLEDGE OF ALLEGIANCE
Led by Councilman Cantos
ROLL CALL
Council Members
Present: Council Members Rosario Diaz, Ollie Cantos, Letty Lopez-Viado, Mayor Pro Tem Wu, Mayor Brian Calderón Tabatabai
REPORTING OUT FROM CLOSED SESSION
•
Assistant City Attorney Brittany Roberto reported that no action was taken during the Closed Session Meeting.
PRESENTATIONS
• Proclamation for National Fire Prevention Week - October 6, 2024 - October 12, • Proclamation for National Breast Cancer Awareness Month • Proclamation for National Domestic Abuse Awareness Montr
CITY MANAGER'S REPORT
City Manager's report on current City projects.
ORAL COMMUNICATIONS - Five (5) minutes per speaker
John Shewmaker
Gary Chow
Cesar Alvarado
Nam Hhynh
Hassan Sassi
Sherrie Berillon
Rafael Castelion
Frank Williams
Armondo Herman
R. Robinson
CONSENT CALENDAR
ACTION: Motion by Mayor Pro Tem Wu and Second by Councilwoman Lopez- Viado, 5-0 to: Approve Consent Calendar Item 1,2,5-8 (Item number 3 was pulled for discussion by Councilwoman Lopez-Viado)
ACTION: Motion by Mayor Pro Tem Wu and Second by Councilwoman Lopez- Viado, 4-1 (No: Calderon Tabatabai) to: Approve Consent Calendar Item 4.
ACTION: Motion by Mayor Pro Tem Wu and Second by Councilwoman Lopez- Viado, 5-0 to: Approve Consent Calendar Item 3.
APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE SEPTEMBER 17, 2024, CITY
COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE SEPTEMBER 17, 2024, CITY COUNCIL/SUCCESSOR AGENCY REGULAR CLOSED SESSION MEETING MINUTES.
Carried 5-0 to: That the Council approve the September 17, 2024, City Council/Successor Agency Regular Session Meeting Minutes and the September 17, 2024, City Council/Successor Agency Regular Closed Session Meeting Minutes.
ORDINANCES FOR ADOPTION - Procedural Waiver. Waive full reading of each ordinance on the agenda and authorize the approval of each ordinance by title only. 2) CONSIDERATION OF AN ORDINANCE AMENDING ARTICLE I| OF CHAPTER 2
OF THE WEST COVINA MUNICIPAL CODE REGARDING MAYORAL SELECTION
AND DUTIES
Carried 5-0 to: It is recommended that the City Council adopt the following ordinance:
ORDINANCE NO. 2523 - AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, AMENDING ARTICLE II (CITY COUNCIL) OF CHAPTER 2 (ADMINSTRATION) OF THE WEST COVINA
MUNICIPAL CODE RELATING TO MAYORAL SELECTION AND DUTIES AND
MAKING A DETERMINATION THAT THE ORDINANCE IS EXEMPT FROM THE
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3) (COMMON SENSE EXEMPTION)
CITY MANAGER'S OFFICE
3) CONSIDERATION OF AWARD FOR THE CITY'S WEBSITE RE-DESIGN
PROJECT
Carried 5-0 to: It is recommended that the City Council take the following actions:
1. Award Request for Proposals ('RFP") No. 202404 for the City's new website re- design to CivicPlus, LLC; and
2. Authorize the City Manager to negotiate and execute an agreement with CivicPlus, LLC, in such final form as approved by the City Attorney; and
3. Complete the project in 3 months.(The motion included completion in 3 months)
COMMUNITY DEVELOPMENT
4) SECOND EXTENSION OF TIME FOR PRECISE PLAN NO. 20-08 AND TENTATIVE PARCEL MAP NO. 83444 AT 1211 E. BADILLO STREET (DELIVERY
STATION)
Carried 4-1(No: Calderón Tabatabai) to: It is recommended that the City Council approve the second one-year extension of time for Precise Plan No. 20-08 and Tentative Parcel Map No. 83444.
5) CONSIDERATION OF CONSTRUCTION SERVICES AGREEMENT FOR FY 23-24 RESIDENTIAL STREET REHABILITATION PROJECT - PROJECT NO. C24008 Carried 5-0 to: It is recommended that the City Council take the following actions:
1. Award the Construction Services Agreement for the FY 23-24 Residential Street Rehabilitation Project (Project No. C24008) to Onyx Paving Company, Inc. as the lowest responsible bidder;
2. Authorize the City Manager execute the Construction Services Agreement with Onyx Paving Company, Inc. for $4,324,000, in such final form as approved by the City Attorney;
3. Authorize 20% of the awarded contract amount as contingency allowance to be used, if necessary, with the City Manager's approval, for unforeseen conditions; (The motion included a change from 10% to 20% regarding the contingency amount
4. Authorize the City Manager to negotiate and execute any amendments within the authorized contingency;
5. Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15302 (Replacement or Reconstruction); and
6. Adopt the following resolution:
RESOLUTION NO. 2024-62 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 (FY2023-24 RESIDENTIAL STREET REHAB)
6) CONSIDERATION OF CONSTRUCTION SERVICES AGREEMENT FOR TRAFFIC
SIGNAL IMPROVEMENTS AT VARIOUS SIGNALIZED INTERSECTIONS - PROJECT NO. C23028
Carried 5-0 to: It is recommended that the City Council take the following actions:
1. Award the Construction Services Agreement for the Traffic Signal Improvements at Various Signalized Intersections (Project No. C23028) to Select Electric, Inc. as the lowest responsible bidder; •
2. Authorize the City Manager to execute the Construction Services Agreement with Select Electric, Inc. for $2,659,949.00, in such final form as approved by the City Attorney;
3. Authorize 15% of the awarded contract amount as contingency allowance to be used, if necessary, with the City Manager's approval, for unforeseen conditions;
4. Authorize the City Manager to negotiate and execute any amendments within the authorized contingency; and
5. Find that the project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines • Section 15302 (Replacement or Reconstruction).
POLICE DEPARTMENT
7) CONSIDERATION OF APPLICATION FOR 2024 JUSTICE ASSISTANCE GRANT FROM U.S. DEPARTMENT OF JUSTICE
Carried 5-0 to: It is recommended that the City Council:
1. Review the proposed FY 2024 Edward Byrne Memorial Justice Assistance Grant ("JAG") Program application items.
2. Authorize staff to submit the application and accept the award totaling $19,999.
3. Authorize the Mayor to execute the Certifications and Assurances by the Chief Executive of the Applicant Government 30 days after this Council meeting in accordance with JAG requirements.
4. Designation of the Mayor, City Manager, and City Manager's designee to certify and execute all grant related documents.
8) CONSIDERATION OF AGREEMENT WITH LOS ANGELES COUNTY FOR LAW
ENFORCEMENT HELICOPTER SERVICES
Carried 5-0 to: It is recommended that the City Council:
1. Authorize the City Manager to execute the Helicopter Law Enforcement Services Agreement with Los Angeles County for as-needed helicopter law enforcement services.
2. Authorize the City Manager to execute any future amendments to the agreement.
END OF CONSENT CALENDAR
9) UPDATE - LANDSCAPE MAINTENANCE OF CITYWIDE MEDIANS, RIGHT-OF-
WAYS, COMMERCIAL ZONES, SIDEWALKS, TREEWELLS AND OTHER AREAS It is recommended that the City Council receive and file this report.
MAYOR/COUNCILMEMBERS REPORTS
• Councilman Cantos reported back that he spoke at the Options for Youth public Charter School and there is a partnership with Goodwill Southern California to provide work opportunities for veterans.
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION • Councilwoman Lopez-Viado request to bring back bus stop cleaning, Mayor Pro Tem agreed and wants Foothill Transit to provide funding. • Councilman Cantos requests a meeting with Landify and receive an analysis.
There was a second by Mayor Calderón Tabatabai with a vote of 3-1-1 (No: Wu, Abstain: Diaz)
CITY COUNCIL COMMENTS
• Mayor Pro Tem Wu thanked CAWC and city staff for their work in putting together the Moon Festival.
• Mayor Calderón Tabatabai thanked staff for all their great work in putting on events and reminded the public that there is a Mexican Heritage event at the Plaza West Covina tomorrow from 6:00PM - 8:00PM and the events that are taking place in October.
ADJOURNMENT
A motion to adjourn the Regular Meeting was made at 9:35 PM The next regularly scheduled Regular City Council Meeting will be held on Tuesday, October 17, 2024, at 7:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.
thank
Lisa Sherrick
Assistant City Clerk
Brian Calderón at AL
Mayor