West Covina City Council
February 18, 2025

City of West Covina
Contracts & Purchase Orders Issued under Sections 2-337 and 2-356 of the Municipal Code April 1, 2024 to January 31, 2025
Vendor Name Item Description Amount FYE2024 Amount FYE2025 HI WAY SAFETY INC Street Signs - Citywide $19,011
IMPEX TECHNOLOGIES Pure Storage Flash Array For WCP $15,470 INTELESYSONE Mitel Business VOIP Phone Maint. $24,975
JEPPSON, CLAYTON S Getac B360G2 Intel Core I5-1240 $50,230 Havis B360 TF1 Standard Vehicle $42,405
JGL MECHANICAL INC Replace 5-Ton Server Room Back $30,625 Replace Vandalized Drain Pans $13,828
Replacement of Cassette Unit $12,908
LANCET CONTRACTING I Replace Sportsplex Doors $88,540
LC ACTION POLICE SUP P540-3 Collapsible Stk Pgl65-40 $6,781 LN CURTIS & SONS COR Hose and Valves Quote# 310009 S $29,584 MEC HOLDING COMPANY Used 2023 Nissan Altima $24,572
MINDBASE LLC Mindbase Wellness App, Peer Supp $31,778
MOBILE WIRELESS LLC Netmotion Complete Platform Full $8,717 Netmotion Platform $7,944
MULTI W SYSTEMS INC PV Irrigation Pump Repair $16,035
Replace Submersibl Pump $52,765
MUNICIPAL EMERGENCY Extrication Equipment Regional $78,373 NATIONAL AUTO FLEET New 2024 Ford F-150 Police Respo $121,015 New 2025 Chevrolet Trax Fwd 4Dr $48,834
PJ PRINTERS INC Printing Of Discover Newsletter $14,414 PLUMBING WHOLESALE O G0Rlitz Gas Jetter 10Gpm W/Elect $9,970 PROF CARPET & TILE C City Yard Floor Renovation $38,882 PRUDENTIAL OVERALL S Uniform Rentals $13,034 $13,034
QUADIENT Postage For City Mail $30,000
R D OFFUTT COMPANY 2018 John Deere 35G Mini Excavat $55,759 RELX Accurint Virtual Crime Center $20,421
Desk Officer Reporting System Li $14,071
SANTIAGO, ADRIAN Azusa Sewer Lift Station Fencing $8,585 SECTRAN SECURITY INC Armoured Truck Services $6,400
SEMPER FI AUTOMOTIVE New 2024 Ford F150 STX $49,987
STUDIO CITY SOUND State of The City - Sound $5,831
TELEFLEX LLC IO Needle Sets and IO Needle Sup $12,000
THE TECH 10 GROUP 4th July Sound/Lighting $24,999
Festival of Frights-Sound/ Lighting $8,880
TOP NOTCH PLUMBING I Both Floor Drains Cast Iron Pipe $5,500 City Hall 4" Copper Main Repair $15,284
Lining of Toilets, Urinals and Sinks $20,218
Reline Failed Cast Iron Pipes $24,878
Restroom Repairs on First Floor $45,771
Sewer Rehab $7,860
TRAFFIC MANAGEMENT I 4th July Traffic Mgmt $47,783
UNITED TACTICAL SYS PepperBall FTC/TAC and Powder $13,353 VERDEK LLC Chargepoint Network Connection $9,285

City of West Covina
Contracts & Purchase Orders Issued under Sections 2-337 and 2-356 of the Municipal Code April 1, 2024 to January 31, 2025
Vendor Name Item Description Amount FYE2024 Amount FYE2025 VERITIV OPERATING CO Janitorial Supplies $8,000
VIGILANT SOLUTIONS L Annual WCPD LEARN Investigative $11,230 VIRTUAL GRAFFITI Barracuda Email Security Annual $27,270 WAYNE PERRY INC Methane Mitigation System Monitor $10,000 WHITE CAP LP Vehicle Cleaning $5,468
XYLEM DEWATERING Repairs to Pump Cable and Chopper $13,603 ZOLL MEDICAL CORP GP Zoll Medical Products $15,000
Grand Total $749,987 $1,494,814

AGENDA ITEM NO. 7

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: February 18, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: CONSIDERATION OF THE SECOND QUARTER FINANCIAL REPORT AND BUDGET AMENDMENT FOR FISCAL YEAR 2024-25
RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Receive and file the Second Quarter Financial Report for Fiscal Year 2024-25; and

2. Adopt the following resolution:

RESOLUTION NO. 2025-12- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 (SECOND QUARTER FINANCIAL

REPORT)
BACKGROUND:

This report is intended only to provide the City Council and the public with an overview of the City’s general fiscal condition. The financial information included in this report is preliminary, unaudited and subject to revision upon completion of the City's closing and audit. The City will make the Quarterly Financial Report available on the City’s website for review by the City’s stakeholders.

DISCUSSION:

The City has completed the second quarter of Fiscal Year 2024-25. The Quarterly Report (Attachment No. 1) summarizes the overall financial performance of the City for the period of July 1, 2024 through December 31, 2024, but it is not meant to be inclusive of all finance and accounting transactions. While the focus of the report is the General Fund, summary financial information is also provided for the Enterprise Fund and Special Revenue Funds.

The information presented reports revenues as they are received and expenditures when paid.

Revenues and expenditures are only accrued at year-end to account for such activity in the correct fiscal year. Additionally, a budget amendment (Attachment No. 2) is proposed with the Quarterly Report to adjust revenue and expenditures based on activity to date.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form.

Prepared by: Stephanie Sikkema, Finance Director
Fiscal Impact
FISCAL IMPACT:

The original FY 2024-25 General Fund budget had a net change in fund balance of $1,335. The first quarter budget amendment had a positive net impact of $11,800. The second quarter budget amendment proposes adding $2,156,500 in revenue and $2,852,881 in expenditures. The overall net impact is a negative $696k. However, this includes the use of unassigned fund balance ($936,384). If excluded the net impact on the General Fund is positive $240k.

The proposed budget amendment includes the following changes to General Fund (Fund 110) appropriations:

General Fund
Original Current Requested
BA
Amended
Budget Budget Budget
Revenue
Property Tax           36,219,000     36,219,000       36,219,000 Sales Tax           23,837,000     23,837,000      1,663,000      25,500,000 Other Taxes           10,740,400     10,740,400       10,740,400 Charges For Services            8,788,500       8,938,500           25,000        8,963,500 Licenses & Permits            3,874,200       3,874,200        3,874,200 Revenue from Other Agencies            3,443,795       4,172,650         423,500        4,596,150 Use of Money & Property            1,900,000       1,900,000        1,900,000 Interdepartmental Charges            1,196,200       1,196,200        1,196,200 Fines & Forfeitures            1,136,000       1,136,000        1,136,000 Transfers In/Out               145,687          145,687           145,687 Other Revenues               143,500          143,500           45,000           188,500 Revenue Total 91,424,282 92,303,137 2,156,500 94,459,637 Expenditures
Administration            1,785,995       1,874,195           30,000        1,892,195 City Clerk               710,614          710,614           21,140           731,754 Code Enforcement            1,065,105       1,917,105        1,917,105 Community Development            2,754,986       2,755,269        2,755,269 Community Services            2,389,730       2,389,730        2,389,730 Finance            4,566,343       4,589,343         100,000        4,689,343 Fire           23,953,222     24,533,222         425,000      24,958,222 Police           34,048,448     33,372,303         830,676      34,202,979 Public Works            4,884,918       4,884,635       (400,926)        4,483,709 Transfers           15,263,586     15,263,586      1,846,991      17,110,577 Expenditures Total 91,422,947 92,290,002 2,852,881 95,130,883 Revenue Less Expenditures 1,335 13,135 -696,381 -671,246 In addition to the proposed amendments to the General Fund, the table below summarizes proposed amendments to other funds:

Other Funds
Current
Budget
Requested
BA
Amended
Budget
Assessment Districts
Expenditures 100,000 252,854 352,854
Capital Project Funds
Revenue 0 468,192 468,192
Expenditures 1,105,000 8,263,611 9,368,611
CDBG
Expenditures 0 2,471,060 2,471,060
CFD
Expenditures 0 30,000 30,000
Gas Tax
Expenditures 45,000 684,517 729,517
Grant Funds
Revenue 0 3,020,470 3,020,470
Expenditures 800,000 15,441,24916,241,249
Internal Service Funds
Revenue 843,142 1,414,017 2,257,159
Expenditures 5,076,600 1,226,740 6,303,340
Metro Funds
Expenditures 7,854,800 3,788,91511,643,715
Other SR Funds
Revenue 0 286,000 286,000
Expenditures 4,558,600 2,465,564 7,024,164
SB1
Expenditures 5,052,000 3,866,757 8,918,757
Sewer Maintenance
Expenditures 2,500,244 9,305,75011,805,994
Attachments
Attachment No. 1 - Second Quarter Financial Report
Attachment No. 2 - Resolution No. 2025-12
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability Maintain Good Intergovernmental Relations
Enhance City Image and Effectiveness

CITY OF WEST COVINA

SECOND QUARTER FINANCIAL REPORT
Fiscal Year 2024‐25
ATTACHMENT NO. 1
The City has completed the second quarter of Fiscal
Year (FY) 2024-2025. This report summarizes the
overall financial performance of the City for the period of July 1, 2024, through December 31, 2024, but it is
not meant to be inclusive of all finance and accounting transactions. While the focus of the report is the
General Fund, summary financial information is also
provided for the Enterprise Fund and Special Revenue
Funds. The information presented is unaudited. This
report is intended to provide City Council and the
public with an overview of the City’s general fiscal
condition.

The revenue and expenditures per the Budget to YearTo-Date (YTD) Actual comparisons include any appropriations made as of December 31, 2024. The
information presented reports revenues as they are
received and expenditures when paid. Revenues and
expenditures are only accrued at year end to account
for such activity in the correct fiscal year.

GENERAL FUND
The General Fund (GF) is the general operating fund
for the City. It provides the resources to sustain the
day-to-day activities and services to the community.

All nine departments receive support, either directly
or indirectly, from the General Fund.

Chart 1: GF Budget vs. YTD Actual
The General Fund original budget for FY 2024-25 was
$91.3 million in revenue, $91.3 million in expenditures and net transfers, for a total net change of fund
balance of $1,335. With 50% of the year complete,
General Fund revenues are 26% of budget, and
expenditures are 48.7%. Total revenues are $24.1
million, and expenditures are $44.9 million leaving a
total revenue less expenditures negative $20.8 million.

GENERAL FUND REVENUE
The City’s two major General Fund revenue sources
are Property Tax and Sales Tax which make up 65% of
the General Fund revenues combined. Table 1 below
summarizes revenue to-date.

Table 1: GF Revenue – Budget vs. YTD Actual
Revenue Source Current
Budget YTD Actual %
Property Tax 36,219,000 6,287,519 17.4%
Sales Tax 23,837,000 8,283,680 34.8%
Other Taxes 10,740,400 2,141,072 19.9%
Charges For Services 8,938,500 4,302,111 48.1%
Revenue from Other
Agencies 4,172,650 15,066 0.4%
Licenses & Permits 3,874,200 1,279,699 33.0%
Use of Money &
Property 1,900,000 701,427 36.9%
Interdepartmental
Charges 1,196,200 598,105 50.0%
Fines & Forfeitures 1,136,000 405,539 35.7%
Transfers In/Out 145,687 0 0.0%
Other Revenues 143,500 128,476 89.5%
Grand Total 92,303,137 24,142,693 26.2%

PROPERTY TAX
The first major property tax distribution to the City for the fiscal year was received in December. Also
included in this line are Secured Property Taxes,
Property Taxes In-Lieu of Vehicle License Fees (VLF),
and residual payments from the dissolution of the
former redevelopment agency.
$92.3 $92.3
$24.1
$44.9
$0
$10
$20
$30
$40
$50
$60
$70
$80
$90
$100
Revenue Expenditures
Millions
Current Budget Sum of Actual YTD
City of West Covina   Second Quarter Financial Report FY 2024‐2025 2 | Page

SALES TAX
As of December 31, 2024, the allocation received
represents approximately 35% of the total sales tax
allocation for the year. This is typical for this time of year as there is a two-month lag in sales tax
distributions. The City will continue to receive sales tax allocations with the final quarter allocation distributed by the California State Department of Taxes and Fees
Administration (CDTFA) in August 2025. HdL, the City’s
Sales Tax consultant, has updated its projections and
estimates that Sales Tax will be over $25.5 million for the year. This increase is included in the proposed
budget amendment.

OTHER TAXES
This category includes Franchise Fees, Business
License Tax, Transient Occupancy Tax (TOT), and
Property Transfer Tax. At the end of the second
quarter $2.1 million or 20% of the original budget was
collected. This is due to a lag in when these revenues
are received. Additionally, these taxes are not evenly
disbursed throughout the year.

CHARGES FOR SERVICES
These revenues include plan check and zoning related
fees, recreation fees, interfund charges, police, and
fire fees. These fees are trending as projected at
approximately 48% or $4.3 million through December
2024. Recreation fees are trending over projected by
$25k – this has been included in the proposed budget
amendment.

LICENSE & PERMITS
Revenues for licenses & permits include building and
engineering permits, and animal licenses. Revenue
projections are trending under projected at 33% of the
original budget projection or $1.3 million.

REVENUES FROM OTHER AGENCIES
This category includes Vehicle In-Lieu, State Mandated
Cost reimbursement revenue, the exchange of Prop A
funds, and mutual aid cost reimbursement for strike
team deployments for the Fire Department. Most of
this revenue is received once within the fiscal year.

The Prop A Exchange (which accounts for $2.3 million)
typically does not occur until the end of the fiscal year.

To date the Fire Department has spent over $1.2
million on mutual aid overtime, this plus ten percent
administrative fee will be reimbursed and the overage
is included in the proposed budget amendment.

INTERDEPARTMENTAL CHARGES
This category includes overhead chargebacks from
internal service funds: General Liability, Workers
Compensation, and Fleet Maintenance. These charges
are billed monthly and equally distributed.

USE OF MONEY & PROPERTY
This category includes rental and interest income.

These are trending under projections at 37% or $701k
through December 2024. There is typically a lag in
interest since it is not posted until after the quarter by the investment pools.

FINES & FORFEITURES
This category includes late payment penalties,
collection agency fees, code fines, vehicle impound
fees, and administrative citations. Overall, fines and
forfeitures 36% for the quarter.

OTHER REVENUES
This category includes proceeds from auction,
advertising, final map, and other miscellaneous
revenue. At the end of the second quarter, $128k or
89% of the original budget projection was realized.

The majority of this is from one reimbursement. This
has been included in the proposed budget
amendment.

TRANSFERS IN
This category includes a transfer from the Successor
Agency for administrative costs. This transfer is made
at the end of the fiscal year.

City of West Covina   Second Quarter Financial Report FY 2024‐2025 3 | Page

REVENUES PROJECTIONS
Revenue projections (see Table 2) are revised with the
Quarterly Report based on actuals to date. The total
proposed adjustment is an increase of $2,156,500 in
revenue for the General Fund.

Table 2: GF Revenue Projection
Revenue Source
Current
Budget
Proposed
Adj.

Revised
Projection
Property Tax 36,219,000 36,219,000
Sales Tax 23,837,000 1,663,000 25,700,000
Other Taxes 10,740,400 10,740,400
Charges For
Services 8,938,500 25,000 8,963,500
Revenue from
Other Agencies 4,172,650 423,500 4,596,150
Licenses &
Permits 3,874,200 3,874,200
Use of Money &
Property 1,900,000 1,900,000
Interdepartmenta
l Charges 1,196,200 1,196,200
Fines &
Forfeitures 1,136,000 1,136,000
Transfers In/Out 145,687 145,687
Other Revenues 143,500 45,000 188,500
Grand Total 92,303,137 2,156,500 94,659,637

GENERAL FUND EXPENDITURES
As of December 31, 2024, with 50% of the year
complete, 48.7% of the General Fund budget was
expensed (see Table 3). Except for Fire, all
departments are trending under budget (under 50%).

Fire is slightly trending over due to Mutual Overtime.

Transfers out are not always evenly distributed.

Table 3: GF Expenditures – Budget vs. YTD Actual
Department Current
Budget YTD Actual %
Administration 1,874,195 802,570 42.8%
City Clerk 710,614 194,877 27.4%
Code Enforcement 1,917,105 778,518 40.6%
Community
Development 2,755,269 825,907 30.0%
Community Services 2,389,730 1,188,754 49.7%
Finance 4,589,343 2,146,179 46.8%
Fire 24,533,222 12,430,562 50.7%
Police 33,372,303 16,097,240 48.2%
Public Works 4,884,635 2,001,334 41.0%
Transfers 15,263,586 8,442,205 55.3%
Grand Total 92,290,002 44,908,145 48.7%

GENERAL FUND OVERTIME
Overall, overtime in the General Fund is trending
below budget. Table 4 summarizes overtime by
department within the General Fund. Overtime is over
budget in Administration due to Special Events.

Table 4: GF Overtime YTD
Department Current
Budget
YTD GF
Overtime %
Administration 1,440 2,918 202.6%
City Clerk 0 0 0.0%
Community
Development 1,850 202 10.9%
Finance 1,230 13 1.1%
Fire 2,964,750 1,678,721 56.6%
Police 3,507,150 1,777,850 50.7%
Code Enforcement 10,090 3,367 33.4%
Public Works 11,860 8,642 72.9%
Community Services 143,580 63,614 44.3%
Planning 0 0 0.0%
Grand Total 6,641,950 3,535,328 53.2%
City of West Covina   Second Quarter Financial Report FY 2024‐2025 4 | Page
Overall, total General Fund Revenue ($24.1M) less
expenditures ($44.9M) for the year is negative $20.8
million. Negative revenue less expenditures is typical
for this time of year due to the lag in property and
sales tax revenue – the City’s primary revenue sources.

Chart 2: GF 1st Quarter Revenue Less Expenditures by FY

PROPOSED BUDGET AMENDMENT
The original FY 2024-25 General Fund budget had a net
change in fund balance of $1,335. The first quarter
budget amendment had a positive net impact of
$11,800. The second quarter budget amendment
proposes adding $2,156,500 in revenue and
$2,852,881 in expenditures. Table 5 outlines the
proposed amendment.

Table 5: Summary of Proposed GF Budget Amendment
Department Current
Budget
Requested
BA
Amended
Budget
Administration 1,874,195 30,000 1,892,195
City Clerk 710,614 21,140 731,754
Community
Development 2,755,269 2,755,269
Finance 4,589,343 100,000 4,689,343
Fire 24,533,222 425,000 24,958,222
Police 33,372,303 830,676 34,202,979
Code
Enforcement 1,917,105 1,917,105
Public Works 4,884,635 (400,926) 4,483,709
Community
Services 2,389,730 2,389,730
Transfers 15,263,586 1,846,991 17,110,577
Grand Total 92,290,002 2,852,881 95,130,883
The overall net impact is a negative $696k. However,
this includes the use of unassigned fund balance
($936,384). If excluded the net impact on the General
Fund is positive $240k.

The proposed General Fund budget amendment
includes the following:

1. Administration ($30,000): The proposed
increase includes $12k for Council health
insurance, $15k for new Council Chamber chairs,
and $3k for overtime.

2. City Clerk ($21,140): The proposed increase is to
fund a rollover contract for the municipal fee
study.

3. Finance ($100,000): The proposed increase is to
fund legal services for ongoing MOU negotiations
and internal investigations.

4. Fire ($425k): Mutual Aid overtime expenditures
are proposed to be increased based on actuals
($385k). Revenue has also been proposed to be
increased. Funding is also proposed for Employer
Paid Member Contributions (EPMC) to the Public
Agency Retirement Services (PARS) ($40k).

5. Police ($830k): The budget is proposed to be
increased by $500k for the recent MOU
agreement with POA (includes increase to OT);
$133k for sick leave and vacation payouts form
the annual cash out program and recent
separations; and $197k for the contract with
Verdugo for fire dispatch services.

6. Public Works (-$400k): Expenditures from the
general fund are proposed to be reallocated to
Fund 179, ARPA to fund the second half of the
parks landscape maintenance contract.

7. Transfers (1,846,991):

A transfer is proposed to the General Liability
Fund to cover the overage of the increase in the
insurance premiums and a settlement agreement
for with a former employee alleging harassment
and wrongful termination ($1,250,000). The City
did receive reimbursement from the excess
(16)
(5)
(15)
(9) (9)
(21)
(25)
(20)
(15)
(10)
(5)
-
FYE20 FYE21 FYE22 FYE23 FYE24 FYE25
Millions
City of West Covina   Second Quarter Financial Report FY 2024‐2025 5 | Page
carrier in the amount of $280k. This and the
portion of unassigned fund balance decrease the
total transfer from the General Fund.

Use of Unassigned Fund Balance (FB) – per the
new fund balance policy, the minimum GF
unassigned fund balance is 18% of operating
expenditures. Additionally, the annual excess is
distributed as follows: 50% stays in reserves and
becomes assigned for the City's Pension and
Other Post-Employment Benefits (OPEB)
liabilities, 25% is transferred to the Capital
Improvement Plan (CIP) Fund, 15% is transferred
to the self-insurance funds, and 10% is
transferred to the vehicle and equipment
replacement fund (VERF). Below is the
calculation for FY2023-24:

FY2023-24 Unassigned FB 18,484,968
FY2024-25 GF Expenditures 92,290,002
Unassigned FB as % of
Expenditures 20.0%
Percentage
Reserve
Amount ($)
Excess
Reserve ($)
18% 16,612,200 1,872,768

Allocation
Percent
(%) Amount ($)
Assigned to Pension/OPEB 50% 936,384
Transfers Out:

CIP 25% 468,192
Self-Insurance Funds 15% 280,915
VERF 10% 187,277
Subtotal Transfers Out 50% $936,384
Total 100% $1,872,768

ENTERPRISE FUND (FUND 375)
This fund accounts for the computer services provided
by the Police Department to other public safety
agencies for a fee. The programs are marketed to both
public and private agencies. The Police Department
also utilizes these products and services. Revenue is
generally billed once annually. Expenditures are
trending over budget due to one-time annual
expenses (see Table 6).

Table 6: Police Enterprise Budget vs. YTD Actuals
Type Current Budget YTD Actual %
Revenue 743,600 0 0.0%
Expenditures 688,804 320,939 46.6%
Revenue Less
Expenditures 54,796 (320,939)
SPORTSPLEX (FUND 242)
This fund accounts for activity at the West Covina
Sportsplex, a recreation facility which amenities
include softball fields, a pavilion, playgrounds, and
restaurants. Budget versus actual comparisons for
both revenue and expenditures for the Sportsplex are
presented in Table 7 below.

Table 7: Sportsplex Budget vs. YTD Actuals
Type Current
Budget
YTD
Actual %
Revenue
Charges For Services 57,000 137,939 242.0%
Other Revenues 2,400 11,338 472.4%
Use of Money & Property 99,600 103,130 103.5%
Transfers In/Out 753,068 0 0.0%
Revenue Total 912,068 252,407 27.7%
Expenditures
Salaries & Benefits 574,668 387,960 67.5%
Materials & Services 337,400 180,817 53.6%
Capital Investments 0 0 0.0%
Expenditures Total 912,068 568,777 62.4%

Revenue less Expenditures 0 -316,370
City of West Covina   Second Quarter Financial Report FY 2024‐2025 6 | Page

OTHER FUNDS
Table 8 shows a summary of budget versus actuals for
other funds:

Table 8: Other Funds Budget vs. YTD Actuals
Fund Grouping Current Budget YTD Actual %
Assessment Districts
Revenue 4,500,410 1,949,348 43.3%
Expenditures 5,558,504 2,698,545 34.8%
Capital Project Funds
Revenue 755,100 115,126 15.2%
Expenditures 1,304,000 244,278 22.2%
CDBG
Revenue 1,039,671 72,732 7.0%
Expenditures 1,039,671 230,862 85.5%
Debt Service
Revenue 15,872,613 8,889,329 56.0%
Expenditures 15,872,613 8,979,688 56.6%
Gas Tax
Revenue 3,003,227 1,392,743 46.4%
Expenditures 3,384,327 1,789,245 41.8%
Grant Funds
Revenue 1,479,949 112,433 7.6%
Expenditures 1,624,122 1,368,909 37.7%
Housing Authority
Revenue 174,000 71,816 41.3%
Expenditures 884,456 465,090 36.2%
Internal Service Funds
Revenue 9,059,141 4,131,828 45.6%
Expenditures 9,211,241 6,947,312 73.1%
Metro Funds
Revenue 10,507,032 4,643,324 44.2%
Expenditures 15,282,451 4,374,306 9.7%
Other SR Funds
Revenue 4,961,788 2,508,684 50.6%
Expenditures 11,658,385 2,736,879 15.3%
SB1
Revenue 3,491,301 1,100,220 31.5%
Expenditures 5,552,000 91,410 1.6%
Sewer Maintenance
Revenue 4,533,100 1,826,871 40.3%
Expenditures 4,800,182 743,531 13.5%
Successor Agency
Revenue 2,866,944 54,963 1.9%
Expenditures 3,357,151 1,778,187 52.2%
In addition to the proposed amendments to the
General Fund, the following is recommended:

1. CIP Rollover ($45.6 million): The annual CIP and
purchase over rollover is included in the
proposed amendment and is spread across
various funds.

Fund Category Rollover
Assessment Districts 252,854
Capital Project Funds 8,263,611
CDBG 2,471,060
CFD 30,000
Gas Tax 684,517
Grant Funds 14,684,490
Metro Funds 3,788,915
Operating 21,140
Other SR Funds 2,230,564
SB1 3,866,757
Sewer Maintenance 9,305,750
Grand Total $45,599,658

2. Fund 179, ARPA ($756,759): Expenditures are
proposed to be allocated for landscape
maintenance ($400,926) and the homeless
contract ($355,833).

3. Fund 220, Community Services Foundation:
($235k): Expenditures are proposed to be
increased to reflect the $210k donation to the
Police and $25k for summer concerts. This is
offset by $286k in revenue.

4. Fund 361, General Liability ($1.4 million):

Expenditures are proposed to be increased to
cover the increase in the insurance premiums
and a settlement agreement for with a former
employee alleging harassment and wrongful
termination ($1,250,000). The City did receive
reimbursement from the excess carrier in the
amount of $280k. This and the portion of
unassigned fund balance decrease the total
transfer from the General Fund.

5. Fund 365, Fleet Maintenance ($230k): Revenue
and expenditures are proposed to be decreased
as Fire expenses are paid directly from the
General Fund. The net impact is to the fund is
zero.

City of West Covina   Second Quarter Financial Report FY 2024‐2025 7 | Page
Table 9: Summary of Proposed Budget Amendment to
Other Funds
Other Funds
Current
Budget
Requested
BA
Amended
Budget
Transportation Development Act (128)
Expenditures 118,600 31,174 149,774
ARPA Local Fiscal Recovery Funds (179)
Revenue 0 3,020,470 3,020,470
Expenditures 0 3,020,470 3,020,470
Art In Public Places (212)
Expenditures 0 199,998 199,998
Capital Projects (160)
Revenue 0 468,192 468,192
Expenditures 1,105,000 5,974,877 7,079,877
PDF A - Del Norte (170)
Expenditures 0 1,284,604 1,284,604
WC Community Svcs Foundation (220)
Revenue 0 286,000 286,000
Expenditures 0 235,000 235,000
Measure M (235)
Expenditures 7,504,800 2,697,893 10,202,693
CDBG - R (225)
Expenditures 0 686,171 686,171
CFD Debt Service (853)
Expenditures 0 30,000 30,000
Citywide Maintenance District (188)
Expenditures 100,000 252,854 352,854
Community Dev. Block Grant (131)
Expenditures 0 1,784,889 1,784,889
Fleet Management (365)
Revenue 843,142 -230,000 613,142
Expenditures 607,000 -230,000 377,000
Gasoline Tax (124)
Expenditures 45,000 684,517 729,517
Highway Safety Improvement Program (144)
Expenditures 800,000 9,974,683 10,774,683
Information Technology (162)
Expenditures 0 115,540 115,540
LA County Park Bond (143)
Expenditures 0 62,566 62,566
Measure A (236)
Expenditures 340,000 400,000 740,000
Measure R (224)
Expenditures 350,000 1,091,022 1,441,022
Measure W Stormwater (197)
Expenditures 3,400,000 1,378,292 4,778,292
Park Acquisition Fund (169)
Expenditures 0 104,720 104,720
Park Facilities Dev. Impact Fees (166)
Expenditures 0 172,395 172,395
PDF C Orangewood - Ca (172)
Other Funds
Current
Budget
Requested
BA
Amended
Budget
Expenditures 0 375,775 375,775
PDF F - Gal-Wogrov-Cam (175)
Expenditures 0 150,000 150,000
PDF H - Friendship (177)
Expenditures 0 75,000 75,000
Police Facilities Dev. Impact Fees (164)
Expenditures 0 10,700 10,700
SB1 - Road Maintenance Rehab (237)
Expenditures 5,052,000 3,866,757 8,918,757
Self Insurance General/Auto Liab (361)
Revenue 0 1,456,740 1,456,740
Expenditures 4,469,600 1,456,740 5,926,340
Sewer Maintenance (189)
Expenditures 2,500,244 9,305,750 11,805,994
State Asset Forfeiture (116)
Expenditures 100,000 100,000 200,000
STP Local (140)
Expenditures 0 2,383,530 2,383,530
Vehicle Replacement (367)
Revenue 0 187,277 187,277
Equitable Sharing-US DOJ (117)
Expenditures 600,000 121,100 721,100

FOR MORE INFORMATION
This summary report is derived from detailed financial
information generated by the City’s Finance
Department. Additional financial information is
available online at www.westcovina.org.

ATTACHMENT NO. 2
RESOLUTION NO. 2025-12
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST  COVINA,  CALIFORNIA,  ADOPTING  A  BUDGET
AMENDMENT  FOR  THE  FISCAL  YEAR  COMMENCING
JULY  1,  2024  AND  ENDING  JUNE  30,  2025  (SECOND
QUARTER FINANCIAL REPORT)
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, on May 7, 2024, the City Manager presented to the City Council a proposed budget for Fiscal Year 2024-25 in compliance with Section 2-151(m) of the West Covina Municipal Code; and
WHEREAS, the City held meetings and community workshops and conducted an online budget survey in order to solicit input from the public regarding the proposed budget; and
WHEREAS, on June 4, 2024, the City Council adopted a budget for the 2024-2025 Fiscal Year; and
WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves Budget Amendment No. 2025-12, attached hereto as Exhibit A, for Fiscal Year 2024-25.

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 18th day of February, 2025.

Tony Wu
Mayor
APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-12 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 18th day of February, 2025, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

Exhibit A
City of West Covina
Fiscal Year 2024-25
Budget Amendment No. 2025-12
Second Quarter Financial Report
Fund Name (Fund No.) Current
Budget
Proposed
Amendment
Amended
Budget
General Fund (110)
Revenue 92,303,137 2,156,500 94,459,637
Expenditures 92,290,002 2,852,881 95,130,883
Fund (110) Total 13,135 -696,381 -671,246
Capital Projects (160)
Revenue 0 468,192 468,192
Expenditures 1,105,000 5,974,877 7,079,877
Fund (160) Total -1,105,000 -5,506,685 -6,611,685
ARPA Local Fiscal Recovery Funds (179)
Revenue 0 3,020,470 3,020,470
Expenditures 0 3,020,470 3,020,470
Fund (179) Total 0 0 0
Art In Public Places (212)
Revenue 15,300 15,300
Expenditures 0 199,998 199,998
Fund (212) Total 15,300 -199,998 -184,698
CDBG - R (225)
Revenue 0 0
Expenditures 0 686,171 686,171
Fund (225) Total 0 -686,171 -686,171
CFD Debt Service (853)
Revenue 0 0
Expenditures 6,474,641 30,000 6,504,641
Fund (853) Total -6,474,641 -30,000 -6,504,641
Citywide Maintenance District (188)
Revenue 1,918,310 1,918,310
Expenditures 2,053,439 252,854 2,306,293
Fund (188) Total -135,129 -252,854 -387,983
Community Dev. Block Grant (131)
Revenue 1,039,671 1,039,671
Expenditures 1,039,671 1,784,889 2,824,560
Fund (131) Total 0 -1,784,889 -1,784,889
Fleet Management (365)
Revenue 1,765,341 -230,000 1,535,341
Expenditures 1,765,341 -230,000 1,535,341
Fund (365) Total 0 0 0

Gasoline Tax (124)
Revenue 3,003,227 3,003,227
Expenditures 3,384,327 684,517 4,068,844
Fund (124) Total -381,100 -684,517 -1,065,617
Information Technology (162)
Revenue 408,100 408,100
Expenditures 179,000 115,540 294,540
Fund (162) Total 229,100 -115,540 113,560
LA County Park Bond (143)
Revenue 19,000 19,000
Expenditures 19,000 62,566 81,566
Fund (143) Total 0 -62,566 -62,566
Measure A (236)
Revenue 340,000 340,000
Expenditures 340,000 400,000 740,000
Fund (236) Total 0 -400,000 -400,000
Measure M (235)
Revenue 2,869,220 2,869,220
Expenditures 8,708,810 2,697,893 11,406,703
Fund (235) Total -5,839,590 -2,697,893 -8,537,483
Measure R (224)
Revenue 1,997,382 1,997,382
Expenditures 1,502,174 1,091,022 2,593,196
Fund (224) Total 495,208 -1,091,022 -595,814
Measure W Stormwater (197)
Revenue 1,469,800 1,469,800
Expenditures 4,675,000 1,378,292 6,053,292
Fund (197) Total -3,205,200 -1,378,292 -4,583,492
Park Acquisition Fund (169)
Revenue 47,400 47,400
Expenditures 0 104,720 104,720
Fund (169) Total 47,400 -104,720 -57,320
Park Facilities Dev. Impact Fees (166)
Revenue 75,000 75,000
Expenditures 0 172,395 172,395
Fund  (166) Total 75,000 -172,395 -97,395
PDF A - Del Norte (170)
Revenue 29,500 29,500
Expenditures 0 1,284,604 1,284,604
Fund (170) Total 29,500 -1,284,604 -1,255,104
Fund Name (Fund No.) Current
Budget
Proposed
Amendment
Amended
Budget

PDF C Orangewood - Ca (172)
Revenue 35,300 35,300
Expenditures 0 375,775 375,775
Fund (172) Total 35,300 -375,775 -340,475
PDF F - Gal-Wogrov-Cam (175)
Revenue 6,800 6,800
Expenditures 0 150,000 150,000
Fund (175) Total 6,800 -150,000 -143,200
Police Facilities Dev. Impact Fees (164)
Revenue 44,300 44,300
Expenditures 0 10,700 10,700
Fund (164) Total 44,300 -10,700 33,600
SB1 - Road Maintenance Rehab (237)
Revenue 3,491,301 3,491,301
Expenditures 5,552,000 3,866,757 9,418,757
Fund (237) Total -2,060,699 -3,866,757 -5,927,456
Self Insurance General/Auto Liab (361)
Revenue 4,469,600 1,456,740 5,926,340
Expenditures 4,469,600 1,456,740 5,926,340
Fund (361) Total 0 0 0
PDF H - Friendship (177)
Revenue 1,700 1,700
Expenditures 0 75,000 75,000
Fund (177) Total 1,700 -75,000 -73,300
Sewer Maintenance (189)
Revenue 4,533,100 4,533,100
Expenditures 4,800,182 9,305,750 14,105,932
Fund (189) Total -267,082 -9,305,750 -9,572,832
State Asset Forfeiture (116)
Revenue 6,100 6,100
Expenditures 100,000 100,000 200,000
Fund (116) Total -93,900 -100,000 -193,900
STP Local (140)
Revenue 0 0
Expenditures 0 2,383,530 2,383,530
Fund (140) Total 0 -2,383,530 -2,383,530
Transportation Development Act (128)
Revenue 119,500 119,500
Expenditures 118,600 31,174 149,774
Fund (128) Total 900 -31,174 -30,274
Fund Name (Fund No.) Current
Budget
Proposed
Amendment
Amended
Budget

Vehicle Replacement (367)
Revenue 6,000 187,277 193,277
Expenditures 200,000 200,000
Fund (367) Total -194,000 187,277 -6,723
WC Community Svcs Foundation (220)
Revenue 110,000 286,000 396,000
Expenditures 113,300 235,000 348,300
Fund (220) Total -3,300 51,000 47,700
Highway Safety Improvement Program (144)
Revenue 800,000 800,000
Expenditures 800,000 9,974,683 10,774,683
Fund (144) Total 0 -9,974,683 -9,974,683
Equitable Sharing-US DOJ (117)
Revenue 84,600 84,600
Expenditures 1,999,432 121,100 2,120,532
Fund (117) Total -1,914,832 -121,100 -2,035,932
Fund Name (Fund No.) Current
Budget
Proposed
Amendment
Amended
Budget
AGENDA ITEM NO. 8

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: February 18, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: ANNUAL REVIEW OF FINANCIAL POLICIES
RECOMMENDATION:

It is recommended that the City Council adopt the following resolutions:

RESOLUTION NO. 2025-13 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, APPROVING THE CITY OF WEST COVINA STATEMENT OF

INVESTMENT POLICY
RESOLUTION NO. 2025-14 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, AMENDING THE FUND BALANCE POLICY
BACKGROUND:

Financial policies are used to set the baseline standards for how the City will be managed financially. The City of West Covina has the following financial policies:

Budget Policy (Attachment No. 1)
This policy establishes a budget process to help decision makers make informed choices about the provision of services and capital assets and to promote stakeholder participation in the process.

Debt Management Policy (Attachment No. 2)
This policy establishes guidelines for the issuance and management of debt. Section 2 of this policy requires the Finance Director to conduct an annual review of the policy and bring forward to the City Council any amendments deemed necessary and appropriate.

Fund Balance Policy (Attachment No. 3)
This policy establishes the procedures for reporting unrestricted fund balance in the City's financial statements. Certain commitments and assignments of fund balance help ensure that there will be adequate financial resources to protect the City against unforeseen circumstances and events, such as revenue shortfalls and unanticipated expenditures.

Pension Funding Policy (Attachment No. 4)
This policy provides guidance in making annual budget decisions; demonstrates prudent financial management practices; creates sustainable and affordable budgets for pensions; and reassures bond rating agencies. Section III.F. of this policy requires the City to review the policy at least once every two years.

Investment Policy (Attachment No. 5)
The purpose of the Investment Policy is to establish prudent investment cash management guidelines for the City of West Covina, the Successor Agency to the former Redevelopment Agency of the City of West Covina, and the West Covina Community Facilities District. The investment goals of the City are safety, liquidity and yield. Section XX of this policy requires the City to review and approve the policy on an annual basis, with any modifications requiring City Council approval.

DISCUSSION:

It is a best practice, and for some policies a requirement, to conduct an annual review of these policies and bring forward any amendments deemed necessary and appropriate to the City Council for consideration.

No changes are proposed at this time to the Budget, Debt, Pension or Investment Policies. However, the Investment Policy must be approved annually. In accordance with Section XX of the Statement of Investment Policy, staff recommends that the City Council adopt the proposed resolution to approve the Statement of Investment Policy, as previously approved by the City Council, through the adoption of Resolution No. 2025-13 (Attachment No. 6).

Staff is proposing an amendment to the Fund Balance Policy to reflect the Corrective Action Plan recently submitted to the State Auditor. The current policy  states that the City will maintain a minimum unassigned fund balance of at least 17% of the General Fund operating expenditures. Additionally, at the end of the fiscal year, the annual excess revenue over expenditures in the City's General Fund will be automatically allocated as follows, unless the transfer is overridden by an action of the City Council: 25% stays in the General Fund Balance reserves, 25% is transferred to the Capital Projects Fund, 10% is transferred to the Vehicle Replacement Fund, 15% is transferred to the Self-Insurance Funds, and 25% goes to pay down the City's Other Post Employment Benefit (OPEB) liability.

Staff recommends increasing the minimum unassigned fund balance to 18% of the General Fund operating expenditures. Additionally, at the end of the fiscal year, staff recommends the annual excess unassigned fund balance in the City's General Fund be modified by increasing the General Fund Balance reserves percentage to 50% (the amount will become assigned for the City's Pension and OPEB liabilities), and removing the 25% transfer to the OPEB Internal Service Fund (Attachment No. 7).

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolutions and approved them as to form.

Prepared by: Maria-Luisa Olea, Assistant Finance Director Fiscal Impact
FISCAL IMPACT:

This is strictly an administrative item, therefore; there is no fiscal impact associated with this action.

Attachments
Attachment No. 1 - Budget Policy
Attachment No. 2 - Debt Management Policy
Attachment No. 3 - Fund Balance Policy
Attachment No. 4 - Pension Funding Policy
Attachment No. 5 - Investment Policy
Attachment No. 6 - Resolution No. 2025-13 Approving Investment Policy Attachment No. 7 - Resolution No. 2025-14 Approving Amended Fund Balance Policy CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability A Well-Planned Community
City of West Covina
Budget Policy
Updated – May 19, 2020
ATTACHMENT NO. 1

INTRODUCTION
This document defines the policies and procedures for the budget for the City of West Covina.

The procedures serve as a guide for maintaining the City's reputation for fairness and integrity of fiscal responsibility in preparation of the annual budget using proper checks and balances. The budget functions will be conducted using the highest ethical standards.

The objective of the budget policy is to establish a budget process that helps decision makers make informed choices about the provision of services and capital assets and to promote stakeholder participation in the process. The term "stakeholder" refers to anyone affected by or has a stake in the City of West Covina with priority to residents and West Covina businesses. The use of "shall" is synonymous with will.

POLICY PURPOSE
Policy and procedures have been established in order to provide the most efficient and effective operations of preparing the budget. The budget process will cover four main Goals:

1. Establish Broad Goals to Guide City Decision Making
• The City Council does adopt broad goals on an annual basis that provide overall direction for the City and serve as a basis for decision making. i. Assess community needs, priorities, challenges and
opportunities.
ii. Identify opportunities and challenges for City services, capital assets, and management.
iii. Develop and disseminate broad goals.

2. Develop Approaches to Achieve Goals
• The City will utilize specific policies, plans, programs, and management strategies to define how it will achieve its long-term goals. i. Adopt and review financial policies.
ii. Develop programs, services, operating, and capital policies and plans.
iii. Develop management strategies.

3. Develop a Budget Consistent with Approaches to Achieve Goals • A financial plan and budget that moves toward achievement of goals, within the constraints of available financial resources, is to be prepared and adopted.
i. Develop a process for preparing and adopting a budget. ii. Make choices necessary to adopt a budget.

4. Evaluate Performance and Make Adjustments
• Programs and financial performance will be continually evaluated, and adjustments made, to encourage progress toward achievinggoals. i. Monitor, measure, and evaluate performance.
ii. Make adjustments as needed.

Goal # 1 - Establish Broad Goals to Guide City Decision Making i. Assess Community Needs, Priorities, Challenges, and Opportunities A. Identify Stakeholder Priorities, Needs, and Concerns • The City Council meetings are an open forum providing opportunity to stakeholders to bring forthconcerns, needs, and priorities. • Among other mechanisms that might be considered are special public hearings, surveys, meetings of leading residents and resident interest groups, City strategic planning processes, meetings with City employees, and workshops involving City administrative staff and/or the CityCouncil.

B. Evaluate Community Condition, External Factors, Opportunities, and Challenges 1
• The City Council will regularly collect and evaluate information about trends in community condition, the external factors affecting it, opportunities that may be available, and problems and issues that need to be addressed.
• Some mechanisms will involve data gathering from pre-existing sources or through opinion surveys.
• Other mechanisms will be subjective, such as observing physical characteristics of geographic areas within the community or talking to residents, experts, business and community leaders, and legislative bodies. Formal studies of particular issues or trends may also beundertaken.
• The frequency and extensiveness of the evaluation should be consistent with how frequently the information changes and the relative importance of the information being gathered.
ii. Identify Opportunities and Challenges for City Services, Capital Assets, and Management
A. Assess Services and Programs, and Identify Issues, Opportunities, and Challenges
• The City shall inventory, identify, and assess the programs and services that it provides, their intended purpose, and factors that could affect their provision in the future.
1 The intent ofthis practice isforthe City to have up-to-date information with which to evaluate community conditions and major issues that are integral to the development and achievement of goals. In evaluating community condition, the City may want to consider local, regional, national, and global factors affecting the community (i.e. economic and financial factors, demographics, physical or environmental factors, changes in technology, etc.).

• Identify the changes in community conditions or other factors that may result in a program or service no longer addressing the needs it was intended to serve. Also, identify any changes in the operating environment that may affect the cost or effectiveness of service delivery in the future.
• The review will involve each department's assessment of the programs'
• purposes, beneficiaries and needs served, their success in achieving goals, and issues, challenges, and opportunities affecting their future provision.
• The inventory of programs and services will identify the organization responsible for service delivery if it is not the City itself. An evaluation of factors affecting service delivery will also be undertaken, such as funding issues; changes in technology; economic, demographic, or other factors that may affect demand; and legal or regulatory changes. These reviews will typically utilize a variety of information sources.
• Stakeholder involvement in these reviews is encouraged, such as through budget study workshops.

B. Assess Capital Assets, and Identify Issues, Opportunities, and Challenges • The City will identify and conduct an assessment of its capital assets, including the condition of the assets and factors that could affect the need for or ability to maintain the assets in the future. The capital assets of the City and their condition are critical to the quality of services provided, and hence are important in determining whether the needs and priorities ofstakeholders can be met.
• The City shall establish a process for inventorying its capital assets and assessing the need for and the condition of these assets. (See Capital Asset Management Policy)
• The City will assess and evaluate issues, challenges, and opportunities affecting the provision of capital assets in the future, such as community needs and priorities;the impact ofdeferred maintenance; funding issues; changes in technology; economic, demographic, or otherfactorsthatmay affect demand; andlegalorregulatory changes.

This review may be undertaken in conjunction with an evaluation of the program or service utilizing the particularassets.
• The assessment of capital asset condition must consider the impact of any deferred maintenance and needed improvements.

Identification or development of measurement standards for the condition of capital assets (including what is regarded as acceptable) are a valuable output of this practice.

C. Assess City Management Systems, and Identify Issues, Opportunities, and Challenges
• The City will identify and analyze its organization and management systems, including system strengths and weaknesses and factors that could affect these systems in the future. The support systems established to manage the City are integral to the achievement of goals.
• The City will inventory management systems by department and routinely identify, analyze, and address issues related to the City's organization and management systems and the environment in which these systems operate.
• Each department will include an examination of strengths and weaknesses of the organizational structure, interdepartmental communication and cooperation, communication of goals and directives, motivation of staff, conflict management, and provision of other internal needs and supportsystems.
• Thereviewwill alsoinclude anassessment ofmanagement policies, procedures, and systems that support achievement of goals. iii. Develop and Disseminate BroadGoals
A. Identify Broad Goals
• The City is to identify broad goals based on its assessment of the community it serves and its operating environment. Broad goals define the priorities and preferred future state of the community or area served. They provide a basis for making resource allocation decisions during the budget process and serve as a focal point for assessing and coordinating various long-range orstrategic plans. • Goals are to be expressed in written form and should reflect stakeholder concerns, needs, and priorities as well as factors affecting the community and the City.
• They must be sufficiently specific to help define the services to be emphasized and make difficult resource allocation decisions in the budget process.
• Define priorities among goals to improve their usefulness in allocating resources.

B. Disseminate Goals and Review withStakeholders
• The City will disseminate broad goals and review them with stakeholders. Disseminating and reviewing goals helps foster participation, awareness, consensus, pride, and a sense of direction. • Dissemination may occur by conducting public forums and by publishing goals in key public documents, such as strategic and other planning documents and budget documents. Electronic media may also be used including the City website.

Goal # 2 - Develop Approaches to Achieve Goals
i. Adopt and Review Financial Policies
A. Develop Policy on Stabilization Funds
• The City developed policies to guide the creation, maintenance, and use of resources for financial stabilization purposes. (See Fund Balance Policy2).
• The policy establishes how and when the City builds up stabilization funds and will identify the purposes for which they may beused.

B. Develop Policy on Fees and Charges3
• The City has established a master fee schedule that identifies the manner in which fees and charges are set and the extent to which they cover the cost of the service provided.
• The fee schedules are to be evaluated annually in the budget process to review all fees and charges, the level of cost recovery for services and the reasonfor any subsidy, and the frequency with which costof- services studies will be undertaken. • Policies on fees and charges are publicly available and summarized in materials used in budget preparation.

C. Develop Policy on Debt Issuance and Management
• The City has established a Debt Management Policy to guide the issuance and management of debt. Issuing debt commits the City's revenues several years into the future and may limit the City's flexibility to respond to changing service priorities, revenue inflows, or cost structures. Adherence to a debt policy helps ensure that debt is issued and managed prudently in order to maintain a sound fiscal position and protect credit quality. compliance.
2 The Fund Balance Policy is reviewed annually to assess the alignment with set goals established in the budget process. The City should evaluate reserves set in the fund balance policy. These funds may be used at the City's discretion to address temporary cash flow shortages, emergencies, unanticipated economic downturns, and one-time opportunities. 3 Costs of service include direct and indirect costs such as operating and maintenance costs, overhead, and charges for use of capital. The City may choose not to recover all costs, but it must identify such costs. Reasons for not recovering full costs will be identified and explained. State and local law may govern the establishment of fees and charges.

• Debt policies are available to the public and other stakeholders.

Because these policies are essential to budget decision making, particularly capital budgets, they will be reviewed by decision makers during the annual budget process and as an appendix in the budget document. Debt Policy will be reviewed for every debt issuance for The City Council has a debt policy and compiles it with other financial policies.

D. Evaluate the Use of Unpredictable Revenues
• One-time or short-term revenues will be identified clearly in the budget process. Unpredictable revenue sources cannot be relied on as to the level of revenue they will generate.
• For each major unpredictable revenue source,the City identifiesthose aspects of the revenue source that make the revenue unpredictable.

Such as, grant supported operating costs.
• One-time revenues will never cover the costs of continuing operating budgets. One-time revenues will only cover one-time costs such as matching requirements, one-time purchases, one-time payments to unfunded liabilities, etc.

E. Develop Policy on Balancing the Operating Budget
• The City defines its Balanced Operating Budget as uses of resources for operating purposes does not exceed available resources over the budget period, July 1 to June 30th.
• The City is committed to a balanced budget under normal circumstances and will provide disclosures when a deviation from a balanced operating budget is planned or when it occurs. A balanced budget is a basic budgetary constraint intended to ensure that the City does not spend beyond its means.
• Operating resources (revenues) includes all taxes, licenses and permits, fines and forfeitures, use of money and property, charges for services, interdepartmental charges, miscellaneous revenues and intergovernmental revenues in the General Fund, Special Revenue Funds, Capital Projects, Debt Service Funds, and Internal Service Funds.
• Operating uses(expenditures)arepersonnelservice costs,material and service costs, capital purchases, and interdepartmental allocations. ii. Develop Programs, Services, Operating, and Capital Policies and Plans A. Prepare Policies and Plans to Guide the Design of Programs and Services • Service and programs directly relate to strategies identified by the City to achieve set goals.

• Each department of the City, such as City Council, City Manager, City Clerk, Police, etc. identify the programs and services along with groups or populations to be serviced, service delivery issues, specific programs listed with standards of performance (including level of service standards or other measures to gauge success), expected costs, time frames for achievement of goals, issues pertaining to organization structure, and priorities for service provision. • Each department identifies their goals and achievements by department which should correlate to overall goals of the City. • Each department identifies the resources (revenues) used to obtain the goals.

B. Prepare Policies and Plans for Capital Asset Acquisition, Maintenance, Replacement, and Retirement
• The City will annually evaluate the need to budget for acquisition, maintenance, replacement, and retirement of capital assets to help ensure that needed capital assets or improvements receive appropriate consideration in the budget process and that older capital assets are considered for retirement or replacement. This is necessary to plan for large expenditures and to minimize deferredmaintenance. • Annual budget evaluation may address inventorying capital assets and evaluating their condition, criteria for acceptable condition, criteria for continued maintenance versus replacement or retirement of an existing asset, and identification of funding for adequate maintenance and scheduled replacement of capital assets.
• Any assets identified as corning due for replacement will be addressed in multi-year budgets to address replacement and renewal schedules and must recognize the linkage of capital expenditures with the annual operating budget.
• Plans for addressing deferred maintenance may also be an output of this practice. Once adopted, which may be included in the Capital Improvement Program (CIP) Budget, the plan will be made publicly available, particularly as set forth in budget, management, and planning documents.

C. Develop Options for Meeting Capital Needs and Evaluating Acquisition Alternatives4
• The City develops Capital Improvement Program Budgets to address 4 City is to conduct quarterly reviews of existing capital projects in relation to goal attainment and to maintain, renovate, and replace, City facilities. Various considerations to be part of evaluation (i.e. costs, impacts on service, funding levels, use of non-General Funds, stakeholder input, etc.).

• capital needs that are consistent with financial, programmatic, and capital policies and to evaluate alternatives for acquiring the use of capital assets. Capital project planning is necessary to give adequate consideration to longer-range needs and goals, evaluate funding requirements and options, and achieve consensus on the physical development of the community.
• Annually in the budget process the City evaluates alternative mechanisms to help ensure that the best approach for providing use of acapital asset orfacility is chosen based on the policies and goals ofthe City.
• The City uses the CIP Budget to identify capital projects that are needed to achieve goals and a general time frame in which these assets will be needed.

D. Develop Performance Measures
• The City will annually, during the budget process, review and develop and utilize performance measures for functions, programs, and/or activities. Performance measures are used for assessing how efficiently and effectively functions, programs, and activities are provided and for determining whether program goals are being met. • Performance measures may be linked to specific program goals and objectives.
• The measures are to be valid, reliable, and verifiable. • Whenever feasible, they should be expressed in quantifiable terms. • Measures will be reported in periodic reviews of functions and programs, staff reports, and should be integral to resource allocation decisions.
• They also are to be reported in the budget document and may be reported in separate management reports or reports to residents. • Different aggregations of performance measures may be appropriate for different audiences.
iii. Develop Management Strategies
A. Develop Strategies to Facilitate Attainment of Program and Financial Goals • The City has an organizational structure and management strategies that facilitate attainment of program and financial goals. Goals are more likely to be achieved if organizational and management strategies are developed to support and encourage organizational and individual performance directed toward goal attainment. • The City has developed a means to review, improve, and implement strategies that encourage the City and its employees to work toward achievement of goals.
• These strategies include both positive incentives and penalties.

• They also include support systems such as technology support, education, and training.

B. Develop Mechanisms for Budgetary Compliance
• Finance provides monthly budget to actual reports to each department head and City Manager to ensure proper review for compliance with the adopted budget. Appropriate management processes and systems allow the City to detect and correct significant deviation if it occurs.
• On a quarterly basis Finance provides budget to actual reports to department heads and City Council.
• These reports provide measures of departments' budget. • Budgetary compliance is encouraged through use of data collection and reporting systems that control disbursements of funds and that facilitate the evaluation of revenue and expenditure trends and financial projections.
• City Manager will address any deviation of the budget to actual report (i.e. budget amendments).
• The City has instituted procedures to review the budget quarterly and decide on actions to bring the budget into balance, if necessary.

C. Develop the Type, Presentation, and Time Period of the Budget • The City will annually present the budget, which will cover the fiscal year July 1st through June 30th. The type of budget, the time period covered, and the manner of presenting materials in the budget documents can have a significant practical impact on the City's approach to planning, control, and overall management of its programs, services, and finances, and on the quality of information provided to stakeholders.
• The output of the budget will provide fund level and department level program information for the full fiscal year. The adopted budget will be provided to all stakeholders on the City website.
• A formal review will be undertaken periodically to ensure that the budget type, time period, and approach to presenting the budget continue to meet the needs and priorities of the City. Such a review will be broadly focused, and not directed simply at the format of individual pages.

Goal# 3-Develop aBudget Consistent with Approaches toAchieve Goals i. Develop a Process for Preparing and Adopting a Budget A. Develop a Budget Calendar
• The City publishes a comprehensive budget calendar that specifies when budget tasks are to be completed and that identifies timelines for those tasks. This includes budget workshops available to the public.

Stakeholders need to be aware of when key budget tasks, events, and decisions will occur so they have an opportunity to plan and to participate in the process. The preparation of a calendar helps ensure that all aspects of the budget process have been considered and that adequate time has been provided.
• Multiple calendars can be produced, each with different levels of detail and emphasis to meet the needs of the different types of stakeholders. (i.e. Internal Calendar and Public Calendar). • Calendars list the dates of key events and deadlines. • At least one calendar describes the overall budget and planning process and identify roles, responsibilities, and assignments. • To ensure the greatest impact, calendars will identify when and how stakeholders can participate in the process.

B. Develop Budget Guidelines and Instructions
• The City will develop annual general policy guidelines and budget preparation instructions for each budget cycle and accompany the internal budget calendar. Budget guidelines and instructions help ensure that the budget is prepared in a manner consistent with government policies and the desires of management and the City Council. Instructions are necessary so that all participants know what is expected, thereby minimizing misunderstanding and extra work. • Budget guidelines are specific to the particular budget under development and will incorporate relevant aspects of the City's financial policies.
• Each department is required to provide the Projected Actuals for revenues and expenditures of the current year for their respective department.
• Each department is required to provide Proposed Revenues and Appropriations for the upcoming fiscal year for their respective department.
• Guidelines and instructions may set forth financial constraints and key assumptions that will be used to guide development of the budget, as well as policy direction.
• Instructions often include sample forms to be completed by the operating departments. Guidelines and instructions are prepared in a

written format but may also be presented in an electronic format or through training and/or an oral presentation.

C. Develop Mechanisms for Coordinating Budget Preparation and Review • The City has developed mechanisms and assigned responsibilities to provide for overall coordination of the preparation and review of the budget. The complete budget process involves many levels, departments, and individuals in the City, as well as a number of distinct processes and disparate groups of stakeholders. Coordination is needed to ensure that processes move forward as planned, to prevent confusion and misinformation, and to ensure appropriate stakeholders are involved.
• The Finance Department is the single point of coordination for all departments.
• The Finance Department's coordination process will involve a number of tasks: developing a calendar, identifying responsibilities for completing various tasks, ensuring that various parts of the budget process are properly integrated, keeping the process on schedule, producing reports, identifying issues and problems, and ensuring that other requirements are met and quality standards aremaintained. • The Finance Director has ultimate responsibility for coordinating the budget process and will respond to stakeholder issues and concerns that arise in the context of the budget process with direction from the City Manager and City Council.

D. Develop Procedures to Facilitate Budget Review, Discussion, Modification, and Adoption
• The City has a process to facilitate the review, discussion, modification, and adoption of a proposed budget. Appropriate procedures are needed to resolve conflicts, to promote acceptance of the proposed budget by stakeholders, and to assist in timely adoption of the budget.
• This process allows stakeholders to be informed of the budget proposal and to allow the legislative body to achieve consensus and adopt a budget.
• Some examples include: small group meetings, hearings, workshops, independent analysis, specific decision-making techniques and procedures, conflict resolution processes, and methods for presenting portions of the budget.

E. Identify Opportunities for Stakeholder Input
• The City provides opportunities in the budget process for obtaining stakeholder input.5 By definition, stakeholders are affected by the City's resource allocation plans and service and program decisions.

Stakeholders should have clearly defined opportunities to provide input. This helps ensure that stakeholder priorities are identified and enhances stakeholder support for the approved budget.
• Stakeholder input can be obtained in a number of ways, including public hearings, advisory commissions, informal conversations, roundtable briefings, televised and live online broadcast, opinion surveys, neighborhood meetings, office hours, letter writing, telephone calls, and e-mail.
• The budget calendar should identify specific opportunities for resident input where City officials are available to explain issues and choices and to receive comments.
ii. Make Choices Necessary to Adopt a Budget
A. Prepare and Present a Recommended Budget
• The City will prepare and present a recommended comprehensive program and financial plan (the ''budget'') for review by stakeholders and consideration for adoption by the City Council. A complete plan is necessary to allow stakeholders to be informed on how well all the different aspects of the plan fit together and whether there is an appropriate balance of resources and assigned uses.
• The proposed budget will consist of a set of recommended actions regarding programs and servicesto be funded, including service level, quality, and goals to be achieved.
• It will also identify funding requirements and sources of funds and provide the supplemental information necessary to review the plans. • The budget is to be consistent with policies and goals set by the City. • The recommended budget must also comply with any statutory requirements.
5 The budget process should include opportunities for all stakeholders to participate. A general-purpose public hearing shortly before final decisions are made on the budget is not adequate as the sole means of soliciting stakeholder input, especially on major issues. The process developed for obtaining stakeholder input should ensure that information is gathered in a timely and complete manner to be useful in budget decision making, such as City workshops.

B. Present the Budget in a Clear, Easy-to-use Format
• Budget documents and related materials made available to stakeholders is to be presented in a clear and readily comprehensible format. The budget is the guide that determines the direction of the City. It is arguably the single most important document routinely prepared by the City. To be usable, it not only must contain the appropriate information, but must also be prepared in a manner that is clear and comprehensible.
• Some items in a budget document that will assist the reader include:
a table of contents, summaries, a consistent format, high-level summary information that describes overall funding sources and the organization as a whole, a description of the overall planning and budgeting process and the interrelationships of those various processes,supplementary information about the City and the area for which it has responsibility, charts and graphs to better illustrate important points, succinct and clearly- written summaries, uncluttered pages, and detailed information placed in appropriate locations so that it does not overwhelm the reader.
• Similar requirements apply to the non-written means (e.g., audio, video) of presenting budget material to stakeholders at various times during the budget process.

C. Adopt the Budget
• The City should adopt a budget that meets all statutory requirements prior to the beginning of the fiscal year.6 The timely adoption of a budget permits the City to proceed with implementing programs and services that further the achievement of goals.
• The adopted budget will clearly present the financial, operating, and capital plan.
• It includes all operations and funds, although not necessarily at the same level of detail.
• Non-appropriated funds, revolving funds, and any other planned revenues and expenditures are alsoincluded.
• Whenever feasible, the adopted budget should include (though not necessarily in a single document) all statutorily required materials such as the appropriation ordinance.
• Legally required documents that otherwise do not contribute to an understanding of the budget may be included as an appendix. 6 If there are delays in adopting the budget, actions are to be taken to minimize uncertainty when the new budget period starts, as appropriate. A continuing appropriation may be legally required.

Goal# 4 - Evaluate Performance and Make Adjustments
i. Monitor, Measure, and Evaluate Performance
A. Monitor, Measure, and Evaluate Program Performance
• The City quarterly evaluate the performance of the programs and services it provides. The City functions, programs, and activities will also be periodically reviewed to determine whether they are accomplishing intended program goals and making efficient use of resources.
• Performance measures, including efficiency and effectiveness measures, are to be presented in basic budget materials, including the operating budget document, and be available to stakeholders. • Performance measures should be reported using actual data, where possible.
• At least some of these measures should document progress toward achievement of previously developed goals and objectives. • More formal reviews and documentation of those reviews should be carried out as part of the overall planning, decision-making, and budget process.

B. Monitor, Measure, and Evaluate Budgetary Performance • At a minimum, the City will, on a quarterly basis, evaluate its financial performance relative to the adopted budget. Regular monitoring of budgetary performance provides an early warning of potential problems and gives
decision makers time to consider actions that may be needed if major deviations in budget-to-actual results become evident. It is also an essential input in demonstrating accountability.
• Budget-to-actual or budget-to-projected actual comparisons of revenues, expenditures, cash flow, and fund balance willbe reviewed quarterly during the budget period. Staffing levels are also monitored. • Comparisons for at least the current year will be included in the budget document and be generally available to stakeholders during discussionsrelated
to budget preparation and adoption.
• Expenditures shall be limited to the amount budgeted. Expenditures shall be continuously monitored and projected to the end of the year.

If the projected expenditures exceed the budget, appropriate remedies shall be implemented immediately.

C. Monitor, Measure, and Evaluate Financial Conditions
• The City will monitor and evaluate its financial condition at least quarterly. The financial health of the City is critical to its ability to meet

• the needs of stakeholders. Financial condition should be evaluated to identify potential problems and any changes that may be needed to improve performance over both the short and long terms. • Financial indicator measures often are developed to monitor financial condition and achievement of explicitly set financialgoals. • Indicatorsto monitor factorsthat affect financial performance are also reported.
• A report on financial condition will be periodically prepared and updated.
• The report may be a separate document or incorporated into other relevant documents, including the budget document.

D. Monitor, Measure, and Evaluate External Factors
• The City is to constantly monitor and evaluate external factors that may affect budget and financial performance and achievement of goals atleast quarterly. Factors outside the City's control, such as the national or regional economy, demographic changes, statutory changes, legislation, mandates, and weather, may affect achievement of stated goals. Monitoring these factors helps the City to evaluate and respond to the effect of these external influences on goals, programs, and financial plans.
• External factors that are likely to be important in achieving goals are to be identified and monitored regularly.
• The results of this analysis will be factored into the assessment of programand financial performance and considered in adjusting these programs.
• Trends and significant issues may be described in reports to stakeholders discussing program, budget, and financial performance. • The assessment of external factors is to be reported, at least in summary form, and available to stakeholders.

E. Monitor, Measure, and Evaluate Capital Improvement Program Implementation
• The City will monitor, measure, and evaluate capital improvement program implementation at least quarterly. Monitoring the status of capital projects helps to ensure that projects progress as planned, problems (such as delays in key milestones and cost overruns) are identified early enough to take corrective action, funds are available when needed, and legal requirements are met.
• Reports on capital project implementation will be prepared for decision makers and otherstakeholders.
• Summary information is to be considered for projects that are progressing as planned.
• Project milestones, such as dates for completion of such tasks as planning, land acquisition, engineering and design, and construction,

should be identified and progress in meeting these milestones should be reported atleast annually, and as available.
• The City will monitor quality compliance and financial performance. ii. Make Adjustments asNeeded
A. Adjust the Budget
• The budget may be adjusted during the budget period should unforeseen events require changes to the original budget plan. The budget isa plan based on a set of assumptions that may not always match actual experiences during the execution phase. The City should watch for significant deviations from expectations and make timely adjustments so that the plan is consistent with revised expectations. • The City has procedures in place to determine when deviations from the budget plan merit adjustments to the budget.
• Budget adjustments, whether to programs or to revenues and expenditures,are to be made as appropriate in a timely manner.7 • Any changes to the budget are to be reported.
• The timing and way thisis done depends on the stakeholder group and the level of materiality of the changes.

B. Adjust Policies, Plans, Programs, and Management Strategies • The City may adjust its policies, plans, programs, and management strategies during the budget period, as appropriate. Changing conditions or programs and services that are not producing the desired results or efficiently utilizing resources may require adjustmentsforthe City to continue tomeetthe needs of stakeholders and to meet its own goals.
• The City's management team will evaluate their monthly budget to actual report for review, decision making, and implementation of changes to policies, plans, programs, and management strategies during the budgetperiod.
• Adjustments are based on findings obtained from monitoring and assessing program and financial results, stakeholder input, and external circumstances.
• Regular briefings to management and elected officials on the contents of the reports permit timely adjustments as needed to the plan or program activities.
7 Budget adjustments may be administrative or legislative depending on the adjustment needed and on statutory requirements such as the legal level of control of the budget appropriations.

City Manager may make adjustment within the fund across departments as long as the overall appropriation is not changed.

C. Adjust Broad Goals, if Appropriate
• The City will modify or change its broad goals if conditions change sufficiently that these goals are no longer appropriate. Goals may need to be adjusted in response to new information about program results, stakeholder needs, and external circumstances in order to be more relevant for the community or more practically attainable. • The City department heads meet to evaluate performance or changes in the annual budget plan to ensure that goals are reviewed during thebudget period
and adjusted when appropriate.
• Adjustments are based, in part, on findings obtained from monitoring and assessing program and financial results, stakeholder input, and external circumstances.
• Opportunities and challenges facing the City are also to be considered.

City of West Covina
Debt Management Policy
Adopted – May 19, 2020
ATTACHMENT NO. 2

CITY OF WEST COVINA

DEBT MANAGEMENT POLICY
Section 1 – Introduction
The purpose of this Debt Management Policy (Policy) is to establish guidelines for the issuance and management of debt for the City of West Covina and all affiliated city entities (collectively, the “City”). While the City prefers to finance projects on a pay-as-you-go basis, in the event debt is necessary, this Policy confirms the commitment of the Council, management, staff, advisors and other decision makers to adhere to sound financial management practices, including full and timely repayment of borrowing, and achieving the lowest possible cost of capital within prudent risk parameters.

Debt Issuance Priorities:

1. Achieve the lowest cost of capital while maintaining compliance with state and federal laws and regulations

2. Maintain a prudent level of financial risk and maintain the City’s sound financial position

3. Preserve future financial flexibility

4. Ensure that all debt is structured to maximize the benefit to both current and future taxpayers, ratepayers, and constituents of the City

5. Maintain full and complete financial disclosure and reporting

6. Obtain and maintain the highest practical credit ratings consistent with maximizing the benefit to both current and future taxpayers, ratepayers and constituents of the City.

7. Maintain good relations with all investors in City debt

8. Ensure that the City’s debt is consistent with the City’s planning goals and objectives and capital improvement program or budget, as applicable
This policy shall govern the issuance and management of all debt and lease financing funded from the capital markets (including private placement and bank loans), including the selection and management of related financial services and products and investment of bond and lease proceeds. While adherence to this policy is required in applicable circumstances, it is recognized that changes in the capital markets, agency programs and other unforeseen circumstances may from time to time produce situations that are not covered by this policy and will require modifications or exceptions to achieve policy goals. In these cases, management flexibility is appropriate, provided specific authorization from the City Manager and City Council is obtained.

Section 2 – Responsibilities
The City’s debt program for all City funds shall be operated in conformance with applicable federal, state, and other legal requirements, including the West Covina Municipal Code.

Responsibility for managing the coordinating of all activities related to the structure, issuance and administration of all long and short-term debt obligations shall rest with the Finance Director.

No debt obligations shall be presented to the City Council for their authorization without the joint assessment and recommendation of the City Manager, Finance Director and the City Attorney. Departments planning debtfinanced capital programs or equipment acquisitions shall work closely with the City Manager, Finance Director and City Attorney to provide information and otherwise facilitate the issuance and on-going administration of debt.

The Finance Director shall have the authority to periodically select service providers as necessary to meet legal requirements and minimize debt costs. Such services may include financial advisory, underwriting, trustee, verification agent, escrow agent, arbitrage consulting, special tax consulting, bond and disclosure counsel, and other consultants as needed. To achieve an appropriate balance between service and cost, the Finance Director is authorized to select such service providers through sole source selection or a competitive process using a Request for Proposals.

The Finance Director shall be responsible for maintaining good communications with rating agencies, investors and other debt related service providers about the City’s financial condition and will follow a policy of full disclosure.

The Finance Director shall conduct an annual review of the Policy and bring forward to the City Council any amendments deemed necessary and appropriate.

Section 3 – Debt Considerations
The City will evaluate the need for debt financing a project compared to a pay-as-you-go financing methodology.

The City prefers to fund projects on a pay-as-you-go basis.

A. Factors favoring a pay-as-you-go methodology include:
a. Current projected revenues and fund balances available are sufficient to fund the project b. Long term total costs are lower due to the avoidance of interest expense c. Existing debt capacity is insufficient to absorb the additional debt without adverse impact to credit ratings
d. Market conditions are unfavorable or present difficulties in marketing B. Factors favoring debt financing include:
a. Current and projected revenues available for debt service are sufficient and reliable so that financing can be marketed with investment grade credit ratings b. Market conditions present favorable interest rates and demand for the City financings c. A project is mandated by state or federal requirements, and current resources are insufficient or unavailable to fully fund the project
d. The project is immediately required to meet or relieve capacity needs or emergency conditions and current resources are insufficient or unavailable
e. The savings from the project are sufficient to pay for the debt service costs The City will review debt limits in conjunction with any proposed financing. It is the City’s goal to limit debt service costs in the General Fund to no more than twenty-five (25%) percent of revenues, including transfers.

Payments on bonds that are tied to a specified revenue stream other than General Fund resources (e.g. enterprise revenue bonds, tax allocation bonds, and land secured bonds) are not subject to the twenty-five (25%) percent limit. The debt limit will exclude pension obligation bonds and other refunding bonds. Each proposed financing will be individually assessed by the Finance Director and subject to the approval policies contained herein.

Section 4 – Debt Term
The City Council recognizes that any new debt obligation will have an impact on the long-term affordability of all outstanding debt and any future planned debt, as well as budgetary impacts associated with the maintenance and operating costs of debt financed facilities.

A. Term of Debt – Debt will be structured for the shortest period possible, consistent with a fair allocation of costs to current and future beneficiaries or users. The weighted average maturity of the debt (or the portion of the debt allocated to the project) shall not exceed the useful life of the project.

B. Debt Repayment – Typically, the City desires level debt service payments over the term of the debt.

However, the cost of capital, financial risk, current economic conditions, future financial flexibility, credit ratings and available cash flow will be evaluated to determine the most appropriate method of debt amortizations for each debt issue. Notwithstanding the above, back loading of debt service will be evaluated as the circumstances dictate. Back loading occurs when debt service payments are lower in the initial years of a debt term and higher toward the later years of a debt term.

Section 5 – Debt Issuance
The City has the capacity to issue long and short-term debt and to refund any outstanding debt. The following section details the purposes of debt issuance and the method of determining the type of sale for such debt.

A. Long-term Debt – Long-term debt financings are appropriate when the project to be financed is necessary to provide basic services and long-term debt may be used to finance the acquisition or improvement of land, infrastructure, facilities or equipment for which it is appropriate to spread the costs of such over more than one budget year. Long-term debt may be used to fund capitalized interest, cost of issuance, required reserves and any other financing related costs that may be legally capitalized.

Long-term debt shall not be used to fund City operating costs.

B. Short-term Debt – Short-term debt will be considered as an interim source of funding in anticipation of long-term debt. Short-term debt may be issued for any purpose for which long-term debt may be issued, including capitalized interest and financing related costs. Short-term debt is also appropriate to address legitimate short-term cash flow requirements during a given fiscal year to fund the operating costs of the City to provide necessary public services. The City will not engage in short-term borrowing solely for the purpose of generating investment income.

C. Financings on Behalf of Other Entities - The City may also find it beneficial to issue debt on behalf of other governmental agencies or private third parties to benefit the public purposes of the City. In such cases, the City shall take reasonable steps to confirm the financial feasibility of the project to be financed and the financial solvency of any borrower and that the issuance of such debt is consistent with the policies set forth herein.

D. Refunding – Refunding opportunities will be identified by periodic reviews of outstanding debt obligations. Refunding will be considered when there is a net economic benefit from the refunding of a least three (3) percent on a net present value basis. Non-economic refunding may be undertaken to achieve City objectives relating to changes in covenants, call provisions, operational flexibility, tax status, issuer, or other non-economic factors related to the debt.

E. Method of Sale – The City shall have the flexibility to determine which method of sale is appropriate for each debt issuance in light of market interest rates and City objectives. Determination of the appropriate method of sale will rest collectively with the City Manager, Finance Director, and City Attorney. Potential methods of sale include:
a. A competitive bidding process through which interested underwriters submit proposals to purchase an issue of bonds and the award is based on, among other factors, the lowest offered true interest cost.
b. A negotiated sale process through which a selected underwriter, or team of underwriters, negotiate the terms of an issue and sell bonds in the municipal market. Negotiated sales are often used where there are unusual conditions or unique considerations related to the bond sale. A negotiated sale is subject to approval by the City to ensure that interest costs are in accordance with comparable market interest rates.
c. A private (or direct) placement sale typically occurs when the financing can or must be structured for a single or limited number of purchasers or where the terms of the private placement are more beneficial to the City than either a negotiated or competitive sale.

F. Pooled Financing – The City may also consider use of pooled financing as a method of accessing the capital markets. Use of pooled financing will be evaluated collectively by the City Manager, Finance Director, and City Attorney.

Section 6 - Debt Structure
A. Credit Ratings – The City seeks to obtain and maintain the highest possible credit rating when issuing debt. The City will seek credit ratings from at least one major credit rating agency on all debt, as appropriate. Ratings from multiple rating agencies may be sought for a single debt issue based upon the market conditions at the time of the issuance.

B. Fixed Rate and Variable Rate Debt – The City prefers to issue fixed rate debt. Variable rate debt may be used, if market conditions warrant at the time of issuance. It is acknowledged that variable rate debt passes an unknown obligation onto future budget cycles.

C. Call Provisions – The timing for when bonds are callable varies and is determined at the time of pricing such bonds. The City’s preferred structure is to negotiate for optional redemption at par in order to maintain flexibility in the future, but a final decision will be made on a case by case basis after evaluation of the marketability of the City’s bonds.

D. Credit Enhancements – The City may use credit enhancements (letters of credit, bond insurance, surety bonds, etc.) when such credit enhancements prove to be cost effective. The City will consider the use of credit enhancements on a case-by-case basis.

E. Reserve Funds – A debt service reserve fund provides an added measure of security to bond holders and may improve the credit rating and thus lower the costs of borrowing. Reserve funds may be necessary for specific transactions, or the City may choose to create one if it is determined to be cost effective.

When cost beneficial, the City may consider the use of surety bonds, lines of credit, or similar instruments to satisfy the reserve requirements.

Section 7 – Private Activity Use Limitations on Tax Exempt Debt IRS Tax Code Section 141 sets forth private activity tests for the purpose of limiting the volume of tax-exempt bonds that finance activities of persons other than state and local governmental entities. These tests serve to identify arrangements that actually or reasonably expect to transfer the benefits of tax-exempt financing to non- governmental persons. The law includes tests of private use, security and payment as well as private loan financing tests. The law also provides for various safe harbors and nuances to the application of these limits. The City will manage a process to ensure private use compliance and will consult with bond counsel to obtain federal tax advice regarding whether anticipated project use will be consistent with the restrictions on private business use of the bond financed property and, if not, whether any “remedial action” permitted under §141 of the code may be taken as means of enabling that use arrangement to be put into effect without adversely affecting the tax-exempt status of the bonds.

With respect to tax-exempt bonds, the City pledges in each bond issuance that it will monitor and control the receipt, investment, expenditure, and use of all bond proceeds and will take or omit to take any actions as necessary to cause interest on tax-exempt bonds to remain excludable from the gross income of bond holders.

City staff will ensure appropriate lease and building use policies to maintain compliance with this pledge.

Section 8 – Interfund Borrowings
The City may borrow internally from other funds with temporary cash surpluses to meet short term cash needs in lieu of issuing debt. Interfund borrowing extending for more than one year will be brought to Council for approval.

Section 9 – Debt Administration
The Finance Director shall be responsible for administering the City’s debt management program. To that end, this position shall:

A. Ensure compliance with all disclosure and reporting requirements outlined in the City’s Disclosure Policy B. Periodically review outstanding debt for refunding opportunities C. Maintain positive working relationships with rating agencies and other financial professionals D. Review and recommend appropriate structures for all new debt issuances E. Ensure compliance with the Investment Policy and bond documents regarding investing bond proceeds Section 10 – Arbitrage Compliance
Arbitrage is defined as the profit earned when tax-exempt bond proceeds are invested in higher yielding securities than the interest rates of the bonds issued. The City shall comply with its investment policy and California and federal laws.

To ensure compliance with federal arbitrage laws, the City will monitor ongoing activities, including remittance of any required arbitrage rebate. If necessary, the City will utilize a consultant for arbitrage rebate calculations and preparation of the required Internal Revenue Service forms. Arbitrage rebate calculations on outstanding bond issues will be performed periodically, but never longer than the 5th year after a bond issuance.

Section 11 – Disclosure Policy
The Finance Director will be the disclosure coordinator for the City and will have the responsibility of complying with the City’s Disclosure Policy document, as adopted by City Council.

ATTACHMENT NO. 3

City of West Covina
Pension Funding Policy
Adopted – May 19, 2020
ATTACHMENT NO. 4
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I. PURPOSE
The City’s Pension Funding Policy documents the method the City will use to determine its actuarially determined contributions to fund the long-term cost of benefits to the plan participants and annuitants. The policy also:
• Provides guidance in making annual budget decisions;
• Demonstrates prudent financial management practices;
• Create sustainable and affordable budgets for pensions; • Reassures bond rating agencies; and
• Shows employees and the public how pensions will be funded.

II. BACKGROUND
The City provides defined benefit retirement plan through the California Public Employees’ Retirement System (CalPERS). CalPERS is a multiple-employer public employee defined benefit pension plan.

All full-time and certain part-time City employees are eligible to participate in CalPERS.

CalPERS provides retirement and disability benefits, annual cost of living adjustments and death benefits to plan members and their beneficiaries. CalPERS acts as a common investment and administrative agent for participating public entities within the State of California. Benefit provisions and all other requirements are established by state statute.

The financial objective of a defined benefit pension plan is to fund the long-term cost of benefits provided to the plan participants. In order to assure that the plan is financially sustainable, the plan should accumulate adequate resources in a systematic and disciplined manner over the active service life of benefitting employees. This funding policy outlines the method the City will utilize to determine its actuarially determined contributions to fund the long-term cost of benefits to the plan participants and annuitants.

Pension Funding: A Guide for Elected Officials, issued by eleven national groups including the U.S. Conference of Mayors, the International City/County Management Association, and the Government Finance Officers Association, established the following five general policy objectives for a pension funding policy:
• Actuarially Determined Contributions. A pension funding plan should be based upon an actuarially determined contribution (ADC) that incorporates both the cost of benefits in the current year and the amortization of the plan’s unfunded actuarial accrued liability.
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• Funding Discipline. A commitment to make timely, actuarially determined contributions to the retirement system is needed to ensure that sufficient assets are available for all current and future retirees.
• Intergenerational equity. Annual contributions should be reasonably related to the expected and actual cost of each year of service so that the cost of employee benefits is paid by the generation of taxpayers who receives services from those employees.
• Contributions as a stable percentage of payroll. Contributions should be managed so that employer costs remain consistent as a percentage of payroll over time.
• Accountability and transparency. Clear reporting of pension funding should include an assessment of whether, how, and when the plan sponsor will ensure sufficient assets are available for all current and future retirees.

III. POLICY
A. Actuarially Determined Contribution (ADC). CalPERS actuaries will determine the City’s ADC to CalPERS based on annual actuarial valuations. The ADC will include the normal cost for current service and amortization of any under-funded amount. The normal cost will be calculated using the entry age normal cost method using economic and non-economic assumptions approved by the CalPERS Board of Administration.

The City will review the CalPERS annual actuarial valuations to validate the completeness and accuracy of the member census data and the reasonableness of the actuarial assumptions.

B. Additional Discretionary Payment (ADP) Contribution. The City will consider making ADP contributions with one-time General Fund resources, with the objectives of increasing the plan’s funded status, by reducing the unfunded actuarially accrued liability, and reducing ongoing pension costs.

C. Pension Obligations Bonds. The City will consider pension obligation bonds if such bonds have expected savings using borrowing costs and CalPERS’ discount rate.

The City and its advisors will discuss and consider the risks of any potential pension obligation bonds.
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Any pension obligation bonds, or refundings of pension obligation bonds, must be voted upon by the City Council.

D. Contributions as a Manageable Budget Expense. The City will always make its required annual contributions to CalPERS. Contributions should be stable and a manageable portion of revenue. The City may:
• Make additional discretionary contributions directly to CalPERS. • Consider establishing a pension stabilization trust, subject to approval by the Council.
• Issue, call, or refund pension obligation bonds.

E. Transparency and Reporting. Funding of the City’s pension plans should be transparent to vested parties including plan participants, annuitants, the City Council, and residents. In order to achieve this transparency, the following information shall be available:
• Copies of the annual actuarial valuations for the City’s CalPERS plans shall be made available to the City Council.
• The City’s Comprehensive Annual Financial Report shall be published on its website. This report includes information on the City’s annual contributions to the pension systems and their funded status.
• The City’s annual operating budget shall include the City’s contributions to CalPERS.

F. Review of Funding Policy. Funding a defined benefit pension plan requires a long-term horizon. As such, the City will review this policy at least every two years.

ATTACHMENT NO. 5

ATTACHMENT NO. 6
RESOLUTION NO. 2025-13

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE CITY OF

WEST COVINA STATEMENT OF INVESTMENT POLICY
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, California Government Code Section 53646 requires the City Treasurer or the Chief Fiscal Officer to annually render to the City Council a statement of investment policy, which must be considered at a public meeting; and WHEREAS, California Government Code Section 53600 et seq. provides guidelines and regulations pertaining to investment of temporary idle funds; and WHEREAS, on May 17, 2022, the City Council reviewed and approved the amended City of West Covina Statement of Investment Policy through the adoption of Resolution No. 2022-48; and
WHEREAS, pursuant to Section XX of the Statement of Investment Policy, the Investment Policy must be reviewed and approved on an annual basis; and WHEREAS, the City Council has reviewed the Statement of Investment Policy, last amended on May 17, 2022, and desires to approve the Statement of Investment Policy as required by Section XX of the Policy.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves the Statement of Investment Policy.

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 18th day of February, 2025.

Tony Wu
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-13 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 18th day of February, 2025, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
ATTACHMENT NO. 7
RESOLUTION NO. 2025-14

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, AMENDING THE FUND

BALANCE POLICY
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, in an effort to become more financially secure, the City Council adopted a Fund Balance Reserve Policy for the General Fund on July 7, 2015 through the adoption of Resolution No. 2015-52; and
WHEREAS, the City Council amended the Fund Balance Policy on March 1, 2016 through the adoption of Resolution No. 2016-18; on June 21, 2016 through the adoption of Resolution No. 2016-60; on June 5, 2018 through the adoption of Resolution No. 2018-64; on May 17, 2022 through the adoption of Resolution No. 2022-47; and on May 21, 2024 through adoption of Resolution No. 2024-27; and WHEREAS, pursuant to the Fund Balance Policy, the City is required to maintain a minimum unassigned fund balance of at least 17% of the General Fund operating expenditures. If the reserve level falls below 17%, the City is required to amend the Fund Balance Policy, including a plan to rebuild the fund within three years. At the end of the fiscal year, the annual excess revenue over expenditures in the City’s General Fund will be automatically allocated as follows, unless the transfer is overridden by an action of the City Council: 25% stays in the General Fund balance reserves, 40% is transferred to the City’s Capital Projects Fund, 10% is transferred to the Vehicle Replacement Fund, and 25% goes to pay down the City’s Other Post Employment Benefit (OPEB) liability; and
WHEREAS, the City Council desires to amend the Fund Balance Policy to require the City to maintain a minimum unassigned fund balance of at least 18%; and WHEREAS, the City Council further desires to amend the Fund Balance Policy to amend the allocations of annual excess unassigned fund balance in the City’s General Fund as follows: 50% will stay in the General Fund Balance reserves and become assigned for the City’s Pension and Other Post Employment Benefit (OPEB) liabilities, 25% will be transferred to the Capital Projects Fund, 15% will be transferred to the SelfInsurance Funds – General Liability and Workers Compensation Funds, and 10% will be transferred to the Vehicle Replacement Fund.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby adopts the amended Fund Balance Policy attached hereto as Exhibit “A.”
SECTION 2. Any and all prior resolutions adopting a Fund Balance Policy for the City of West Covina are hereby rescinded.

SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 18th day of February, 2025.

Tony Wu
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-14 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 18th day of February, 2025, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

EXHIBIT A

FUND BALANCE POLICY

CITY OF WEST COVINA

FUND BALANCE POLICY
POLICY
In February 2009, the Governmental Accounting Standards Board (GASB) issued Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions.

This new standard has not changed the total amount of reported fund balance, but has substantially altered the categories and terminology used to describe its components.

The new categories and terminology reflect an approach that will focus, not on financial resources available for appropriation within a fund, but on the extent to which the City is bound to honor constraints on the specific purposes for which amounts in the fund can be spent.

This Fund Balance Policy establishes the procedures for reporting unrestricted fund balance in the City’s financial statements. Certain commitments and assignments of fund balance will help ensure that there will be adequate financial resources to protect the City against unforeseen circumstances and events such as revenue shortfalls and unanticipated expenditures. The policy also authorizes and directs the Finance Director to prepare financial reports which accurately categorize fund balance as per Governmental Accounting Standards Board (GASB) Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions.

PROCEDURES
The term “Fund Balance” is used to describe the difference between assets (what is owned) and liabilities (what is owed) reported within a fund. In the past, fund balance has been classified into basically three separate components: Reserved, Designated, and Undesignated. There are almost always important limitations on the purpose for which all or a portion of the resources of a fund can be used. The force of these limitations can vary significantly, depending on their source. The various components of the “new” fund balance are designed to indicate the extent to which the City is bound by these limitations placed upon the resources.

GASB Statement No. 54 defines five separate components of fund balance, each of which identifies the extent to which the City is bound to honor constraints on the specific purposes for which amounts can be spent. These new components of fund balance will replace the current existing three components. The five components are:
 Nonspendable fund balance (inherently nonspendable)
 Restricted fund balance (externally enforceable limitations on use)  Committed fund balance (self-imposed limitations on use)  Assigned fund balance (limitation resulting from intended use)  Unassigned fund balance (residual net resources)
The first two components listed above are not addressed in this policy due to the nature of their restrictions. Some examples of nonspendable fund balance are prepaid expenses, notes receivable, inventory and land held for resale. Restricted fund balance is either imposed by law or constrained by grantors, contributors, or laws or regulations of other governments. This policy is focused on financial reporting of unrestricted fund balance, or the last three components listed above. These three components are further defined below.

COMMITTED FUND BALANCE
The City Council, as the City’s highest level of decision-making authority, may commit fund balance for specific purposes pursuant to constraints imposed by formal actions taken, such as an ordinance or resolution. These committed amounts cannot be used for any other purpose unless the City Council removes or changes the specified use through the same type of formal action taken to establish the commitment. City Council action to commit fund balance needs to occur within the fiscal reporting period; however, the amount can be determined subsequently.

ASSIGNED FUND BALANCE
Amounts that are constrained by the City’s intent to be used for specific purposes, but are neither restricted nor committed, should be reported as assigned fund balance. Such intent needs to be established at either the highest level of decision making, or by an official designated for that purpose.

This policy hereby delegates the authority to assign amounts to be used for specific purposes to the City Manager for the purpose of reporting these amounts in the annual financial statements.

UNASSIGNED FUND BALANCE
These are residual positive net resource of the general fund in excess of what can properly be classified in one of the other four categories.

RESERVE POLICIES
The City shall maintain a minimum unassigned fund balance of at least 18% of the General Fund operating expenditures. If the reserve level falls below 18%, the City must amend this policy, including a plan to rebuild the fund within three years. This is considered the minimum level necessary to maintain the City’s credit worthiness and to adequately provide for:
 Economic uncertainties, local disasters and other hardships or downturns in the local economy
 Contingencies for unforeseen operating or capital needs  Cash flow requirements
At the end of the fiscal year, the annual excess unassigned fund balance in the City’s General Fund will be automatically allocated as follows, unless the transfer is overridden by an action of City Council: 50% will stay in the General Fund Balance reserves and become assigned for the City’s Pension and Other Post Employment Benefit (OPEB) liabilities, 25% will be transferred to the Capital Projects Fund, 15% will be transferred to the Self-Insurance Funds – General Liability and Workers Compensation Funds, and 10% will be transferred to the Vehicle Replacement Fund.

FUND BALANCE CLASSIFICATION
When an expenditure is incurred for purposes for which both restricted and unrestricted fund balance is available the policy shall be to expend the restricted fund balance first before expending the unrestricted fund balance. Similarly, when an expenditure is incurred for purposes for which amounts in any of the unrestricted classification of fund balance could be used, the City considers committed amounts to be reduced first, followed by assigned amounts and then unassigned amounts.

This policy is in place to provide a measure of protection for the City against unforeseen circumstances and to comply with GASB Statement No. 54. No other policy or procedure supersedes the authority and provisions of this policy.

AGENDA ITEM NO. 9

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: February 18, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: CONSIDERATION OF ORDINANCE NO. 2525 (CODE AMENDMENT NO. 24-01) TO AMEND CHAPTER 26 OF THE WEST COVINA MUNICIPAL CODE TO MAKE

CORRECTIONS AND INCORPORATE REQUIRED UPDATES TO COMPLY WITH STATE LAW, AND TO AMEND THE “COMMERCIAL” PORTION OF THE PLANNED COMMUNITY DEVELOPMENT NO. 1 (PCD-1) FOR THE WEST COVINA PORTION OF WOODSIDE VILLAGE TO MAKE DEVELOPMENT WITHIN THE PCD-1 ZONING

CONSISTENT WITH THE CURRENT ZONING
RECOMMENDATION:

It is recommended that the City Council:

1. Conduct the public hearing; and

2. Introduce the following Ordinance:

ORDINANCE NO. 2525 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING CODE AMENDMENT NO. 24-01, THE DEVELOPMENT CODE UPDATE CLEAN UP, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA

MUNICIPAL CODE, AND AMENDING THE COMMERCIAL PORTION OF PLANNED COMMUNITY DEVELOPMENT NO. 1 (PCD-1) FOR THE WEST COVINA PORTION OF

WOODSIDE VILLAGE
BACKGROUND:

At the June 2, 2020 City Council meeting, the City Council authorized the City Manager to apply for and receive the Local Early Action Planning (LEAP) Grant from the California Department of Housing and Community Development, and enter into an agreement with the State for a grant of $500,000. LEAP was a one-time grant funding to cities and counties to update their planning documents and implement process improvements that will facilitate the acceleration of housing production and help local governments prepare for the 6th Cycle Regional Housing Needs Assessment. The City utilized the LEAP Grant to complete a comprehensive re-write of the City's Zoning Code (Development Code Update). The Development Code Update process included extensive community outreach. The new Development Code was adopted by the City Council on February 20, 2024.

The Development Code is a "living document" that is intended to be updated periodically. Planning Division staff has been implementing the latest Development Code since it became effective March 2024. Staff has utilized the Development Code in responding to questions at the counter and on the phone as well as for review of development applications. Staff has made notations of issues as they were discovered. When the Development Code was adopted, it was understood that the City would go back to fix certain items found through the application of the Code that were unintentionally left out, syntax/grammar/spelling/numbering errors, Code items that have been enforcement issues, fix/clarify language that is unclear, etc.

Changes proposed to the Planned Community Development No. 1 (PCD-1) for the West Covina portion of Woodside Village will make the application of PCD-1 consistent with current zoning designations. The Code standards for PCD-1 states that all commercial development is required to comply with the standards in the Neighborhood Commercial zone (N-C). The N-C zone was replaced with the Neighborhood-Mixed Use (NMU) zone, so the reference to the zoning will be corrected.

In addition, the California Department of Housing and Community Development (HCD) sent the City a letter on September 18, 2024 (Attachment No. 3) stating that the current draft of the Housing Element Update complies with State law. However, before HCD will certify the City's Housing Element, the City is required to adopt certain code amendments related to emergency shelter parking, multifamily residential parking, minimum lot size for multifamily residential lots, and "by-right" multifamily residential developments.

Furthermore, the proposed code amendment also includes minor revisions made to comply with new State laws that took effect on January 1, 2025.

Planning Commission Review
At the December 10, 2024 Planning Commission meeting, the Planning Commission held a public hearing.  During the public hearing, one member of the public spoke against the code amendment with concerns related to temporary non-commercial and election season signs. The Planning Commission voted 3-0 to recommend to the City Council the adoption of the draft Ordinance through the approval of Resolution No. 24-6157, with exclusions. The Planning Commission's recommendation did not include Sections  14, 21, 27, 29, 41, 43, 44, 45, 46, 47, 48, 49, 50, and 51 of the draft Ordinance because they felt that the sections do not qualify as "clean up" items and should be reviewed separately to allow for at length discussions and specific public notification. The content of the sections not recommended for adoption are identified in detail in this report's "Discussion" section, and can be found within Ordinance No. 2525 (Attachment No. 1).

Ordinance No. 2525 is drafted to include the sections the Planning Commission did not include in its recommendation for adoption in order to provide the City Council with information on the exact texts the Planning Commission reviewed and to allow the City Council the ability to make its own determination.  Should the City Council adopt the Ordinance as recommended by the Planning Commission, the Planning Commission desires to review those excluded sections at a subsequent meeting.

DISCUSSION:

The following is an outline of the proposed changes to the Development Code:

HCD-Required Changes for the Housing Element
The following changes are required by HCD in order for the City to obtain Housing Element certification.

Table 2-5 - The minimum lot size for all multifamily zones is proposed to be decreased to 20,000 square feet.

Sections 26-49(a)(2) and 26-212-(b) - Ensures that multifamily projects with at least 20-percent of the units reserved for lower income households are approved "by-right." Table 2-12 - State law requires that emergency shelters are allowed "by-right" in zones where residential uses are allowed. The area that allows the most intense uses among the mixed-use zones is Regional Commercial Mixed Use (RMU). This area includes the Eastland Center and other mixed-use/commercial properties along Garvey Avenue N, east of the Eastland Center. All other zones require a conditional use permit.

Table 3-2, Section 26-90(b)(2), and 26-118(a)(5) - Changed the sole reference to "CUP" to "precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council" because not all uses require a CUP. In addition, the parking ratio for multifamily residential uses was consolidated (removed separate requirements for mixed use and condominiums) and the parking ratio for emergency shelters has been reduced to 1 per staff, as required by HCD.

Development Code Update "Clean Up" Revisions
Capitalization throughout the document of the following terms: Community Development Director, City Engineer, Planning Commission, and City Council.

Section 26-38 - The definitions for "new structure" and "unclassified use permit (UUP)" were added Section 26-45(b) - Clarification that additions and accessory buildings are required to be consistent in architecture, materials, and color as the primary structure was unintentionally deleted from the code, and is proposed to be reinserted.

Table 2-3 - Residential-Agriculture was unintentionally left out of the zoning designations with the minimum lot sizes and is proposed to be inserted.

Section 26-46(d) - Height increase exception for hillside lots is proposed to be added for structures that are designed to be built along the slope to discourage significant grading and the construction of large retaining walls. The Planning Commission excluded this section from its recommendation.

Section 26-46(h) - The Code does not address second story setbacks for new homes. In practice, this section has been applied to new homes as well, but the current language reads that it only applies to additions to existing homes. This was a carryover from the previous code and is in need of revision.

Section 26-71 - Clarifies that not all accessory structures require an administrative permit and deletes urban dwelling units in the exemptions because urban dwelling units are considered a primary unit by the Government Code.

Table 3-1 - Removed references to the R-1 section since accessory structures could be built on all residential zones. The maximum lot coverage column was also deleted since lot coverage and building coverage differs based on the underlying zone, and includes other structures in its calculation.

Section 26-73 - The section was renumbered in some portions for better organization and provisions regarding reflection angles and glare were added to address potential hazards and negative impacts on neighbors. The Planning Commission excluded this section from its recommendation.

Sections 26-85(j), 26-00(d)(1) and 26-105(c) - Correct spelling errors Section 26-89(a)(4) - Included quantifiable standards for motorhomes and recreation vehicles parked on driveways, and removed references to driveways leading to garages, since many garages have now been converted to ADUs.

Section 26-100(a) - Removed timeframe and number of temporary noncommercial signs allowed, and increased maximum size to 32 square feet. The current language is difficult to enforce. The Planning Commission excluded this section from its recommendation.

Section 26-100(c) - Increased the timeframe for election season signs from 60 days to 90 days to be consistent with State law. Remove number and size limitations, and added a requirement for property owner's consent. The current language is difficult to enforce. The Planning Commission excluded this section from its recommendation.

Section 26-117 - Removed repeated standards, renumbered, and reorganized accordingly.

Section 26-140(b) - Changed "or" to "and" so that the portion of the ADU standards identifying ADUs allowed in the single-family residential zone is consistent with State law.

Section 26-162(a) - Clarifies the number of units allowed on single-family residential zoned properties with and without an urban lot split.

Sections 26-177 (a) and (b) - Added "and/or in conjunction with" because- nonconforming uses are not necessarily always within structures (i.e. drive-throughs) Section 26-270 - Made the public hearing notification process for CUP and Variance revocations consistent with State law and the public hearing notification section of the WCMC.

Section 26-287(b) - Added the Community Development Director and City Attorney as allowed initiators for Code Amendments. The Planning Commission excluded this section from its recommendation.

Sections 26-298, 26-303, 26-304, 26-305, 26-310, 26-311, 26-317, 26-318, and 26-343 - When the Development Code was adopted, the intent was to the Community Development Director authority to approve Tentative Parcel Maps and extension of time requests for subdivisions, in order to process projects more efficiently. The changes made clarify the review process and authority (City Engineer, Community Development Director, Planning Commission, and City Council) for taking action on proposed maps and subdivisions. The Planning Commission excluded these sections from its recommendation.

New State Law
Section 26-187 - Clarified the public hearing notification procedures to be consistent with State law on the manner (newspaper and public area postings). The notification radius and timeframe has not changed, other than the increase from 10 days to 20 days for public hearing notices for zone changes, general plan amendments, and code amendments as required per State law (AB 2904) effective January 1, 2025.

Section 26-140 (c) - Changed the number of ADUs allowed in multifamily uses from two (2) to "eight (8) or one (1) per primary unit, whichever is less" to be consistent with new State law (SB 1211) that will be effective January 1, 2025.

REQUIRED FINDINGS
Before a Code Amendment is adopted, the following findings are required to be met:

1. The proposed amendment ensures and maintains internal consistency with the goals, policies, and strategies of all elements of the General Plan, and, in the case of a Zoning Code amendment, will not create any inconsistencies with this Chapter.

The purpose of the proposed Development Code amendment is to fix errors made in the Development Code Update adoption and to make the Development Code consistent with State law. Therefore, Code Amendment No. 24-01 maintains internal consistency with the goals, policies, and strategies of all elements in the General Plan and will not create any inconsistencies within Chapter 26.

2. The proposed amendment would not be detrimental to the public interest, health, safety, convenience or welfare of the City.

The proposed amendment will not be detrimental to the public interest, health, safety, convenience or welfare of the City. The Code Amendment No. 24-01 is designed to improve the welfare of the City by fixing errors made in the Development Code Update adoption and making the revisions necessary to comply with State law.

3. The proposed amendment is in compliance with the provisions of the California Environmental Quality Act (CEQA).

Code Amendment No. 24-01 is statutorily exempt from CEQA under Section 15061(b)(3) of the CEQA Guidelines, which provides that CEQA only applies to projects that have the potential for causing a significant effect on the environment. The Code Amendment would not result in direct or indirect physical change in the environment and does not involve any construction or additions to any existing structures.

GENERAL PLAN CONSISTENCY
The proposed code amendment is consistent with the following General Plan Policies and Actions:

Policy 2.6 – Create a diversity of housing options.

Policy 3.1 – Preserve existing housing stock.

Policy 3.3 – New growth will complete, enhance, and reinforce the form and character of the unique West Covina neighborhoods, districts, and corridors.

Action 2.6a - Encourage multifamily projects that are urban in design and facilitate a pedestrian-oriented environment by utilizing ground-floor retail, and active and vibrant streetscapes. West Covina should promote opportunities, engage developers, and support higher-intensity, mixed-use multifamily residential development. The City can work to familiarize the higher-intensity, mixed-use multifamily residential development. The City can work to familiarize the development community with the City’s General Plan and Vision for Downtown, and emphasize the City’s commitment to a priority list of infrastructure investments, and expectations in terms of development/design quality.

Action 3.1 – Incorporate standards in the Development Code to preserve the existing form and character of stable residential areas and prevent encroachment of incompatible land uses and intensity.

LEGAL REVIEW:

The City Attorney's Office has reviewed the proposed ordinance and approved it as to form.

OPTIONS:

The City Council has the following options:

1. Adopt Ordinance No. 2525 as presented to the City Council; or

2. Adopt Ordinance No. 2525 with the exclusions identified by the Planning Commission; or

3. Provide alternative direction.

ENVIRONMENTAL REVIEW:

The ordinance is statutorily exempt from the California Environmental Quality Act (CEQA) under Section 15061(b)(3) of the CEQA Guidelines, which provides that CEQA only applies to projects that have the potential for causing a significant effect on the environment. The ordinance would not result in direct or indirect physical change in the environment and does not involve any construction or additions to any existing structures.

Prepared by: Jo-Anne Burns, Deputy Community Development Director Fiscal Impact
FISCAL IMPACT:

This is strictly an administrative item, therefore; there is no fiscal impact associated with this action.

Attachments
Attachment No. 1 - Ordinance No. 2525
Attachment No. 2 - Planning Commission Resolutions
Attachment No. 3 - HCD Letter
CITY COUNCIL GOALS & OBJECTIVES: A Well-Planned Community Maintain Good Intergovernmental Relations
Enhance City Image and Effectiveness
ATTACHMENT NO. 1
Ordinance No. 2525

ORDINANCE NO. 2525

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING CODE
AMENDMENT NO. 24-01, THE DEVELOPMENT CODE
UPDATE CLEAN UP, AMENDING CHAPTER 26 (ZONING)

OF THE WEST COVINA MUNICIPAL CODE, AND

AMENDING THE COMMERCIAL PORTION OF PLANNED
COMMUNITY DEVELOPMENT NO. 1 (PCD-1) FOR THE

WEST COVINA PORTION OF WOODSIDE VILLAGE
WHEREAS, on February 20, 2024, the City Council approved Code Amendment No.  23-01,  adopting  Ordinance  No.  2519,  known  as  the  “Development  Code  Update” which amended the City of West Covina Municipal Code including the combination of the Subdivision Code (Chapter 20) and the Zoning Code (Chapter 26) into one Development Code (Chapter 26); and
WHEREAS,  it  is  necessary  to  amend  Chapter  26  (Zoning)  of  the  West  Covina Municipal Code in order to make corrections and to incorporate updates required by State law; and
WHEREAS,  it  is  necessary  to  amend  the  “Commercial”  portion  of  the  Planned Community Development No. 1 (PCD-1) for the West Covina portion of Woodside Village to make development within the PCD-1 zoning consistent with the current zoning; and WHEREAS, on December 10, 2024, the Planning Commission  conducted a duly noticed  public  hearing  as  prescribed  by  law  to  consider  Code  Amendment  No.  24-01 (Development Code Update Clean Up), gave all persons interested therein an opportunity to  be  heard,  and  voted  to  recommend  the  City  Council’s  approval  and  adoption  of  the Development Code Update Clean up, with exclusions; and
WHEREAS, on February 18, 2025, the City Council conducted a duly noticed public hearing as prescribed by law on this Ordinance; and
WHEREAS, the Ordinance is statutorily exempt from the California Environmental Quality Act (CEQA) under Section 15061(b)(3) of the CEQA Guidelines, which provides that CEQA only applies to projects that have the potential for causing a significant effect on the environment. The Ordinance would not result in direct or indirect physical changes in the  environment  and  does  not  involve  any  construction  or  additions to  any  existing structures; and
WHEREAS, the City Council has duly considered all information presented to it, including written staff reports and any testimony provided at the public hearing, with all testimony received being made a part of the public record.

Ordinance No. 2525

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The City Council finds that all of the facts set forth in the recitals to this Ordinance are true and correct and incorporated herein as findings.

SECTION 2. Record. The findings made  in this Ordinance  are  based  upon the information and evidence that has been presented at the hearings and in the record of the proceedings.

SECTION 3. Notice  and  Opportunity  to  Comment.  The  City  Council  finds  that agencies  and  interested members  of the  public  have  been  afforded  ample  notice  and opportunity to comment on Code Amendment No. 24-01.

SECTION 4. General Plan Consistency. Based on the evidence presented, Code Amendment No. 24-01 is found to be consistent with the City’s General Plan.

SECTION 5. Findings. In accordance with Section 26-292 of Chapter 26 of the West  Covina Municipal  Code, the  City  Council makes the following findings  regarding Code Amendment No. 24-01:
(a) The proposed amendment ensures and maintains internal consistency with the goals, policies, and strategies of all elements of the General Plan, and, in the case of a Zoning Code amendment, will not create any inconsistencies with this Chapter.

The purpose of the proposed Development Code amendment is to fix errors made  in  the  Development  Code  Update  adoption  and  to  make  the Development Code consistent with State law. Therefore, Code Amendment No.  24-01  maintains  internal  consistency  with  the  goals,  policies,  and strategies  of  all  elements  in  the  General  Plan  and  will  not  create  any inconsistencies within Chapter 26.
(b) The proposed amendment would not be detrimental to the public interest, health, safety, convenience or welfare of the City.

The  proposed  amendment  will  not  be  detrimental  to  the  public  interest, health, safety, convenience or welfare of the City. Code Amendment No. 24- 01 is designed to improve the welfare of the City by fixing errors made in the Development Code Update adoption and making the revisions necessary to comply with State law.
(c) The proposed amendment is in compliance with the provisions of the California Environmental Quality Act (CEQA).

Ordinance No. 2525

Code Amendment No. 24-01 is statutorily exempt from CEQA under Section 15061(b)(3)  of  the  CEQA  Guidelines,  which  provides  that  CEQA  only applies to projects that have the potential for causing a significant effect on the environment. The Code Amendment would not result in direct or indirect physical change in the environment and does not involve any construction or additions to any existing structures.

SECTION 6. Code Amendment. Amend Subsection E (Commercial) of Section VII (Site Development Standards) of the Planned Community Development No. 1 (PCD-1) for the West Covina portion of Woodside Village to read as follows:

E. Commercial
The  site  development  Sstandards  of  the  West  Covina  N-C  (Neighborhood Commercial) Neighborhood Commercial Mixed Use (NMU) zone shall be used. In addition to the site development standards of the Neighborhood Commercial (NC) NMU  zone,  the  following  shall  apply:  to  auto  supply  stores  that  include "installation" and "minor services":

1. Auto supply stores that include "installation" and "minor services"

2. Not less than 40% of structures shall be devoted to retail use.

3. No service bays shall open onto a public right-of-way.

4. Landscaping  shall  conform  to  the  landscaping  requirements  of  the Master Plan.

5. Exterior of the structures must blend with the surrounding development.

A  waiver  of  one  or  more  of  the  development  Sstandards  above  for  a  specific Development Plan may  be  granted  by the Planning  Commission,  if  it finds that there  are  exceptional  physical  circumstances  applied  on  the  property  which substantiate the requested waiver, and that the granting of such waiver will not be materially  detrimental  to  the  proposed  development  or  to  the  surrounding developments. A request for waiver, and the justification, therefore, shall be filed in writing at the time that the application for the specific Development Plan is filed.

SECTION 7. Code  Amendment.  All  references  to  “community  development director” within Chapter 26 shall be changed to “Community Development Director.” SECTION 8. Code Amendment. All references to “city engineer” within Chapter 26 shall be changed to “City Engineer.”
SECTION 9. Code Amendment. All  references to  “planning  commission”  within Chapter 26 shall be changed to “Planning Commission.”
SECTION 10. Code Amendment. All references to “city council” within Chapter 26 shall be changed to “City Council.”
Ordinance No. 2525

SECTION 11. Code  Amendment.  The  following  definitions  shall  be  added  to Section 26-38 of Division 4 of Article I of Chapter 26 and shall be arranged in alphabetical order along with the existing definitions:

New Structure. Any  building  or  structure  built  where  no  existing  buildings  are present, or any construction involving the alteration, addition,  remodeling,  repairing, or renovation of an existing building when fifty percent or more of the exterior wall and roof structures are removed/demolished.

Unclassified Use Permit (UUP). An Unclassified Use Permit shall be considered the same as a Conditional Use Permit (CUP).

SECTION 12. Code Amendment. Section 26-45 of Division 1 of Article II of Chapter 26 shall be amended to add new subsection (b) to read as follows:

Any additions or accessory buildings shall maintain architectural consistency with the primary structure in regard to roof profile and pitch, materials, colors, roofing, scale, exterior treatment and details.

SECTION 13. Code  Amendment.  Table  2-3  (Minimum  Lot  Dimensions  and  Lot Area for R-A and R-1 Zones) within Section 26-46 of Division 1 of Article II of Chapter 26 shall be amended to read as follows:

Zone Minimum Lot Width (ft.) Minimum Lot Depth (ft.) Minimum Lot Area (sq. ft.) R-A – – 6,000
R-A/R-1-6,000 50 95 6,000
R-A/R-1-7,500 60 105 7,500
R-A/R-1-9,450 70 110 9,450
R-A/R-1-14,400 90 125 14,400
R-A/R-1-20,000 110 – 20,000
R-A/R-1-40,000 130 – 40,000
SECTION 14. Code Amendment. Section  26-46  (d)  of Division  1  of Article II  of Chapter 26 shall be amended to read as follows:
(d) Single-Family Building Height.
(1) No building or structure shall have more than two (2) stories or be more than twentyfive (25) feet above finished grade. (i) Hillside areas step massing. A maximum overall height of thirty-five (35) feet may be allowed for buildings which in stepping down the slope diminish bulk provided that no point around the perimeter exceeds twenty-five (25) feet and the natural slope is no less than fifteen (15) percent, subject to the approval of Ordinance No. 2525

an administrative permit. A building is considered to step down the slope if the line connecting its corresponding components is no steeper than the average of the  natural  slope  adjacent to the  entire  structure.  A topographical  survey prepared by a licensed surveyor shall be required as part of the administrative permit submittal. Projects that utilize more than two (2) terracing retaining walls and/or retaining walls greater than four (4) feet in height to create a flat building pad do not qualify for the allowable step massing height increase. (2) Chimneys, vents and other such incidental appurtenances shall conform to the standards set forth in 26-65.
(3) Subterranean garages  shall not be included in the measurement of height nor counted as a story.
(4) Buildings on lots in excess of twenty thousand (20,000) square feet may exceed the maximum height limit  stated in  subsection  (a) by one  (1) foot for every five hundred (500) square feet of floor area in excess of twenty-five hundred (2,500) square feet. Such increase in height shall increase the  yard  requirements on a foot-to-foot  ratio,  i.e.,  one  (1) foot  of  additional height requires  eleven-foot  side yards  and  twenty-six-foot  front  and  rear  yards,  five  (5)  feet  of additional height requires  fifteen-foot  side  yards  and  thirty-foot  front  and  rear yards, however no structure shall exceed two (2) stories and thirty-two (32) feet maximum height.

SECTION 15. Code Amendment. Section  26-46  (h)  of Division  1  of Article II  of Chapter 26 shall be amended to read as follows:
(h) Second-story setbacks regulations for R-A and R-1 Zones. (1) Front Yard: When  the  first  story  of  an  existing  or  proposed  single-family structure is built within thirty (30) feet or less of the front property line, the front yard  setback  of  any  future  second  story  addition  or  second-floor  expansion shall be a minimum of thirty (30) feet, except for lots less than 7,500 square feet in area, where the second story shall be set back a minimum of twenty-five (25) feet.
(2) Side  Yard: When  the  first  story  of  an  existing  or  proposed  single-family structure is built within ten (10) feet or less of the side property line, the side yard of any future second story addition or second-floor expansion shall be a minimum of ten (10) feet. The following exception may be allowed, subject to community development director (or their designee) review and the approval of an  Administrative  Permit,  in  cases  where  an  existing  second-story  has  a second-story setback that is less than ten (10) feet on an elevation:
(i) Said  side  yard  second  story  setbacks  may  be  the  same  as  the  existing second  story  setback  if  no  portion  of  a  building  or  structure  (existing  or Ordinance No. 2525

proposed) encroaches through a daylight plane that is projected above each setback line and sloping inwards at a forty-five (45) degree angle measured at a point ten (10) feet above the finished grade level along the side property line toward the opposing side property line.
(ii) Said side yard second story setback shall not be required along any side yard which abuts property zoned for or developed with a nonresidential use (e.g. schools and parks) or a public right-of-way, flood control channel, or utility easement upon which no residential structures may be developed. (iii) As used in this section, second story setback shall also apply to any portion of the first story under a sloped roof with a ridge height greater than sixteen (16) feet and/or an exterior wall height greater than twelve (12) feet above the finished  adjacent  grade. The  gable  end  of  a  sloped  roof  shall  not  be included in the exterior wall height calculation.
(iv)The second story setbacks stated in subsections (1) and (2) above on lots of  20,000  square  feet  or  more  shall  not  be  required be  increased accordingly for developments which utilize the additional height provisions pursuant to section 26-46(d)(4).
(v) Rooftop decks and/or balconies attached to the primary structure with direct access from the second-floor or stairs leading thereto shall comply with two story setback requirements.

SECTION 16. Code Amendment. Table 2-5 within Section 26-48 of Division 1 of Article II of Chapter 26 shall be amended to read as follows:

MF-8 MF-15 MF-20 MF-45
Minimum Site Size 2 acres20,000 sq.
ft.
1 acre 20,000 sq.
ft.
1 acre 20,000 sq.
ft.
20,000 sq. ft.

Minimum Width (feet) 150′ 150′ 150′ 100′*
Minimum Average Depth – – – 150′
*At the street line
SECTION 17. Code Amendment. Section 26-49(a)(2) of Division 1 of Article II of Chapter 26 shall be amended to read as follows:

The  review and approval process for an eligible Senate Bill 35  (SB35) housing project  shall  adhere  to  CGC  Section  65913.4,  as  amended.  For  eligible  SB35 projects,  and/or  multi-family  residential  projects  providing  a  minimum  of  20- percent of the total dwelling units reserved for lower income households subject to deed restriction, the community development director shall approve or deny the ministerial Precise Plan based on the West Covina Multi-Family Objective Design Standards  (2022)  adopted  by  the  City.  Within  30  days  of  such  action,  the Ordinance No. 2525

community  development  director  shall  prepare  a  report  to  the  Planning Commission, providing a description of the project and the nature of the approval.

Any such Precise Plan approved under SB35 shall be valid for a period of three (3) years, with one (1) additional extension of time in a one-year increment. The Community  Development  Director  or  their  designee  may  approve  a  one-year extension if the project proponent provides documentation that there has been significant progress toward getting the development construction ready, such as, but not limited to, the filing of a building permit application that is kept active.

SECTION 18. Code Amendment. The “Emergency shelters (Homeless), up to 30 occupants within City” in the “Residential Uses” category of Table 2-12 of Division 2 of Article II of Chapter 26 shall be amended as follows (“X” designation means the use is allowed “by right”:

Uses and Permit Requirements for MixedUse Zones Zones
Use Types OPMU NMU RMU SMU M-1 Special Regulations
Emergency shelters (Homeless), up to 30
occupants within City
CUP CUP X CUP X Section 26-118
SECTION 19. Code  Amendment.  Section  26-71  of  Division  2  (Accessory Structures) of Article III of Chapter 26 shall be amended to read as follows:
26-71 Permit Requirements and Exemptions
(a) Accessory Certain  accessory  structures  located  in  single-family  zones referenced within this Section  (Division 2  - Accessory Structures) and within Section  26-46  as  requiring  an  Administrative  Permit,  and  all  accessory structures located in multi-family, mixed-use, commercial and industrial zones shall require an Administrative Permit, pursuant to the procedures and findings outlined in Article VI, division 6.
(b) The following structures located in the single-family and multi-family zones are exempt from planning entitlements provided they comply with the requirements listed  below  and  standards  set  forth  in  section  26-72.  Exempt  accessory structures  may  require  building  permits  to  maintain  conformance  with  the California Building Code adopted by the City.
(1) Accessory  structures  that  are  less  than  120  square  feet  in  size  and  no portion of the structure is seven (7) feet or greater in height, provided that no more than two (2) of such structures are located within the same lot or site.
(2) A  detached  structure  typically  used  for  decorative  or  landscape  design purposes such as a fountain, water wall, bird bath and similar features that Ordinance No. 2525

are less than 120 square feet in size and no portion of the feature is six (6) feet in height or greater.
(3) Accessory  dwelling  units  and  junior  accessory  dwelling  units  pursuant to Article  IV,  Division  2  (Accessory  Dwelling  Units  and  Junior  Accessory Dwelling Units).
(4) Urban  Dwelling  Units  pursuant  to  Article  IV,  Division  4  (Urban  Dwelling Units).

SECTION 20. Code  Amendment.  Table  3-1  within  Division  2  (Accessory Structures) of Article III of Chapter 26 shall be amended to read as follows:

Type of Accessory
Structure
Minimum Setback Requirements Maximum Lot
Front Rear Side Street Side Coverage Maximum Height
Pools and spas, Not
Permitted*
5 feet 5 feet Not
permitted
n/a n/a
Pool/spa
equipment
Not
Permitted*
5 feet 5 feet Not
permitted
n/a 5ft
Detached
accessory
structures with
open or solid
roofing.

Not
Permitted
4 feet 4 feet Not
permitted
Standard building
coverage per Table
2-4 of Section 26-
46 16 ft
Temporary,
portable shade
structures
Not
Permitted
4 feet 4 feet Not
permitted
30% of required
rear yard area,
Standard building
coverage per Table
2-4 of Section 26-
46 10 ft.

Decks/elevated
structures greater
than 30” in height
and/or greater
than 30 square feet
in area
Not
Permitted

1.5 times
standard
building
setback of
the
underlying
zone per
Section 26
-46(e)

1.5 times
standard
building
setback of
the
underlying
zone per
Section 26
-46(e)

1.5 times
standard
building
setback of
the
underlying
zone per
Section 26-
46(e)
n/a 8 ft
Attached patios,
chimneys and
fireplaces, and
similar structures
Same as required for primary structure
* May be permitted through an Administrative Permit process per Section 26-68 (R-A/R-1 zones only) Ordinance No. 2525

SECTION 21. Code  Amendment.  Section  26-73  of  Division  2  of  Article  III  of Chapter 26 shall be amended to read as follows:
26-73 Solar Energy Systems
(a) The purpose of this section is to allow for timely and cost-effective installations of solar energy systems that shall:
(1) Provide for the installation of small to medium solar energy systems to enable the generation of electricity from the sun, for on- and off-site uses. (2) To minimize potential adverse impacts associated with solar energy systems. (b) Development Standards
(1) Ground-mounted solar energy collectors. Ground-mounted  solar  energy collectors  shall  be  installed  and  maintained  in  accordance  with  the  following requirements:
(i) Location. Ground-mounted  solar energy  collectors are permitted in all zoning  districts.  In  residential  zoning  districts,  solar  energy  collectors and  their  mounting  framework  shall  not  be  located  within  the  front setback and shall not be visible from the public right-of-way adjacent to the front, or side property line. In nonresidential zoning districts, solar energy  collectors  may  be  visible  from  the  public  right-of-way  with approval of an Administrative Permit.
(ii) Height. In  residential  zoning  districts,  the  height  of  a  ground-mounted solar  energy  collector  system  shall  not  exceed twelve  (12) feet.   The maximum height shall be twenty-five (25) feet when located on a nonresidential property not abutting a residential zone. The maximum height of a ground-mounted solar energy collector system shall be fifteen (15) feet  when  located  on  a  non-residential  property  abutting  a  residential zone.
(iii) Setbacks. Installations of less than six (6) feet in height may project up to two (2) feet into a required setback. Installations of six (6) feet or more in  height  shall  comply  with  building  setback  requirements  for  patio covers.
(c)(2) Roof-mounted solar energy collectors.
(1) (i) Location. It  is  preferred that  photovoltaic  solar  energy  systems  in the single-family residential zone on roofs are designed in a way that is flushmounted and/or are not installed on the portion of the roof that faces the street, and/or are screened from the public right-of-way. If the photovoltaic Ordinance No. 2525

solar energy systems on roofs are not flush-mounted and/or installed on the portion of the roof that faces the street, and/or is visible from the street, applicant submittal of additional documentation to the Planning Division is required prior to the first Building Division inspection to receive inspector sign-off. The required documentation shall be a written analysis prepared by  a  licensed  engineer  indicating  that  all  options  to  redesign  the photovoltaic  system with  a flush-mounted  design  and/or without  utilizing the street facing roof will:
(i)a) Increase the installation cost by more than $1,000; AND (ii)b) Will cause a drop in energy production by more than 10-percent (10%).
(2)(ii) Height. Photovoltaic solar energy systems on the roof may extend up to five (5) feet above the height limit in the district in which it is located or the  roof  surface  on  which  they  are  installed,  provided  that  the  height extension  is  necessary  to  be  within  the  installation  cost  and/or  energy production thresholds mandated by State law.
(3)(iii) Solar  water  or  swimming  pool  heating  systems  may  extend  up  to seven (7) feet above the height limit in the district in which it is located or the roof surface on which they are installed.
(d) (3) Solar energy collector on carports.
(1)(i) Photovoltaic  equipment,  as  defined  by section  26-36,  “Solar  Energy Systems,” may be installed on the roof of carports for the purpose of collecting, storing,  or transferring  solar  energy  as  part  of  a  larger  solar  energy  system installed  in  structure(s)  on  the  same  building  site  without  additional discretionary permit.
(2)(ii) The maximum height of solar energy collector equipment on carport roofs shall not exceed the maximum height of the underlying district. (c) Reflection Angles and Glare. Reflection angles for solar collectors shall be oriented such that they do not project glare onto adjacent properties. Solar collectors shall be  designed  such  that  concentrated  solar  glare  does  not  project  onto  nearby structures,  roadways,  or the  public  right-of-way. Installation  of  anti-glare  panels and/or  anti-glare  film  is  preferred.  The  property  owner  shall  be  responsible  for mitigating any glare issues discovered after installation.

SECTION 22. Code  Amendment.  Section  26-85(j)  of  Division  5  of  Article  III  of Chapter 26 shall be amended with subsections (1) through (9) remaining the same with no changes to read as follows:

Ordinance No. 2525

Synthetic Turf. Synthetic turf may be used as a substitute for natural turnturf for the purposes of water conservation. The use of synthetic turf on properties zoned for multifamily  residential  or  non-residential  uses  shall  require  an  administrative  permit, pursuant to Article VI, Division 6. The following standards shall apply to the use and maintenance of synthetic turf.

SECTION 23. Code Amendment. Section 26-89(a)(4) of Division 6 of Article III of Chapter 26 shall be amended to read as follows:
(4) Parking of  recreational vehicles,  recreational equipment and trailers, and utility trailers in the front yard or unscreened street side yard. (i)  Under  no  circumstance may  utility trailers  be  parked  in the front  yard  or unscreened street side yard.
(ii) Campers and camper shells placed on the ground or otherwise not properly mounted  on  a  pickup  or  other truck may  not  be  stored  in the front  yard  or unscreened street side yard.
(iii) Vehicles must be registered to the permanent resident of the property and registered to the property address.
(iv)  Vehicles  shall  be  maintained  in  proper  condition.  Vehicles  stored  or maintained in one (1) or more of the following conditions shall be deemed to be in violation of this standard:
a) Vehicles with damaged or broken windows or doors, or damaged or torn screens or shades.
b) Vehicles  that  are  covered  with  tarps  or  other  covers  which  are deteriorating or torn.
c) Vehicles with damaged or broken parts, including, but not limited to, tow bars, mirrors, light shields, bumpers, tanks, ladders, soft top cover for  popups,  luggage  compartment  doors,  air  handling  units,  and luggage racks.
d) Vehicles with any peeling, blistering, rusting, or otherwise deteriorating exterior surface.
e) Vehicles with open awnings, open slide-outs, and/or open popups. (v) In addition to other applicable standards, vehicles may not be parked closer than  a  distance  of five  (5) feet from the  curb face  or the  edge  of the  street pavement, if no curb exists.

Ordinance No. 2525

(vi)  In  no  case  shall  the  parking  of  a  motor  home,  accessory  recreational vehicle, or recreational equipment and trailer occupy greater than fifty percent (50%) of the width of the primary driveway and/or block access or use of the primary  driveway  by  other  vehicles. be  in  a  location  other than the  primary driveway  block the  use  of the  primary  driveway  or  access to the  garage  or carport by other vehicles.
(vii) One (1) motor home or accessory recreational vehicle may be parked on the side pad, circular drive, or other allowed parking areas that are not part of the  primary  driveway leading  directly  to  a  garage  or  carport  without  the approval of an administrative permit.
(viii)  Motor  homes,  accessory  recreational  vehicles,  and  recreational equipment and trailer, up to an overall total of two (2) such vehicles, may be parked  in  any  allowed  parking  area,  subject  to  the  approval  of  an administrative permit pursuant to the provisions of section Article VI, Division 6, and further pursuant to the provisions of subsection (e) below. A first motor home  or  accessory  recreational  vehicle permitted to  be  parked  pursuant to subsections (8(vi)  and  (vii))  above  shall  be  included  in  the  total  of  two  (2) vehicles.

SECTION 24. Code Amendment. Table 3-2 of Section 26-90 of Division 6 of Article III of Chapter 26 shall be amended to read as follows:

Land Use Type Vehicle
General Business
All business financial and professional service uses,
except uses listed below.
1 space for each 250 sf of gfa of leasable area or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council
Automobile, boat, trailer sales or rental; retail nurseries, lumber yards, other open uses
1 space for each 1,000 sf of gfa devoted to display or as required by CUP.

Automobile service stations 1 space for each two employees (minimum of 2 spaces), plus 1 space for each service bay or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning
Commission or City Council
Adult day care services 1 space per employee and 1 additional space per 10 clients or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council
Automated teller machines 2 spaces for each machine or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning
Commission or City Council
Bars, taverns, and similar uses 1 space for each 50 sf of gfa seating and waiting areas or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council
Billiard parlors 1 space for each billiard table, plus 1 space for each employee or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council
Boarding house 1 space for each unit.

Ordinance No. 2525

Bowling alley 5 spaces for each alley or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council
Business, general retail, personal service 1 space for each 250 sf of gfa or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council
Clubs, fraternal organizations, etc. 1 space for each 2 beds, plus 1 space for each 40 sf of assembly area or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council
Convalescent homes 1 space for each 2 beds or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning
Commission or City Council
Construction and heavy equipment sales, including
equipment rental
1 space for each 300 sf of gfa of display area and an additional space for each 1,000 square feet of outdoor display area.

Furniture, appliance / equipment sales. 1 space for each 300 sf of gfa of display area or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council
Gasoline sales 1 space for each gasoline pump, plus 1 space per employees plus additional parking requirements for each ancillary use.

Hospitals and sanitariums 1.5 spaces for each .75 beds (2 spaces per bed).

Medical and Dental Office 1 space for each 250 sf of gfa, or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council
Motels and hotels, including B&B inns 1 space for each room or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council
Mortuaries, funeral home 1 space for each 4 seats in assembly area and 1 space per employee or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council
Office 1 space for each 300 sf of gfa for buildings under 20,000 sf or 350 sf of gfa for buildings 20,000 sf or more.

Orphanage and rest home 1 space for each 3 beds or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning
Commission or City Council
Recreational vehicle, boat, or motor-home sales 1 space per 450 sf of gfa of building area or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council
Restaurant, greater than 2,500 square feet (permanent
seating, drive-in, drive-through) and cocktail lounges
1 space for every 100 square feet of GFA, plus 1 space per 150 square feet of gfa of outdoor customer dining area in excess of 500 square feet. For outdoor customer dining area, no parking spaces are required for the first 500 square feet or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council
Restaurant, 2,500 square feet or less (permanent
seating,) and cocktail lounges1
1 space for each 250 sf of gfa of leasable area or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council
Shopping centers 1 space for each 250 sf of gfa of gross leasable area or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council
Land Use Type Vehicle
Ordinance No. 2525

Theaters, skating rinks, other
places of public assembly
1 space for every 3 seats, plus 1 space for every 40 sf of assembly area not occupied by seats or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning
Commission or City Council.

Veterinary clinics, including animal boarding and kennels. 1 space for each 350 sf of gfa and 1 additional space for each 1,250 sf of gfa of boarding area or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning
Commission or City Council
Warehouse 1 space for each 400 sf of gfa or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council
Industrial, Manufacturing and Processing, Wholesale
Brewery, distillery with or without tasting or tap rooms 1.55 spaces per 1,000 sf of gfa which may include a maximum of 10% office space, plus if the percentages of office space exceed 10% of the gfa, 4 spaces per 1,000 sf of gfa in excess of 10%.

Tasting or taprooms and outside patios: 17 spaces per 1,000 sf of gfa.

Computer game/internet access center 1 space for each 5 machines, plus 1 space for each 5 spaces in waiting area or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council
Industrial, manufacturing / Processing, wholesale uses
less than 50,000 sf.
1 space for each 350 sf of gfa, or as determined by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council. Gross floor area may include any ancillary uses including offices or as required by CUP.

Industrial, manufacturing / Processing, wholesale uses
greater than 50,000 sf.
1 space for each 700 sf of gfa, or as determined by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council. Gross floor area may include any ancillary uses including offices.

Laboratory, research and development 1 space for each 300 sf of gfa. plus 1 space for each company vehicle.

Recycling facility 1 space for each 1,000 sf of gfa, or as determined by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council. The gfa may include ancillary uses including office space or as required by CUP.

Self-storage facilities A minimum of 5 parking spaces for customers and 2 additional spaces for on-site management or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council.

Wholesale and warehouse distribution. 1 space for each 1,000 sf of gfa or as determined by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council. The gfa may include ancillary uses including office space or as required by CUP.

Adult entertainment 1 space for each 250 sf of gfa, or as determined by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council
Commercial recreation facility 1 space for each 250 sf of gfa or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council.

Conference, convention facility 1 space for each 4 seats or 1 space for every 50 sf of gfa. of assembly area or meeting rooms, whichever is greater or as Land Use Type Vehicle
Ordinance No. 2525

required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council.

Fitness facility or health club 1 space for each 250 sf of gfa, not including areas devoted to courts, plus 2 spaces for athletic courts or as required by CUP the precise plan, CUP, AP, or other entitlement as approved by the Planning Commission or City Council
Library, museum 1 space for each 300 sf of gfa and 1 space for associated vehicles or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council.

Schools
Elementary schools 1 space for each employee or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning
Commission or City Council.

Junior high 1 space for each employee, plus 1 space for each 20-50 students or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council.

High school 1 space for each employee, plus 1 space for each 5 students or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council.

Colleges, business schools, trade schools, and similar
uses
1 space for each 2 employees, plus 1 for each 2 students or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council.

Sports and entertainment assembly facilities 1 space for each 4 seats or 1 space for every 50 sf of gfa. of assembly area or meeting rooms, whichever is greater or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council..

Studios including art, dance, martial arts, music,
educational, etc.
1 space per 200 sf of gfa or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning
Commission or City Council.

Theatre, auditorium, religious facilities 1 space for each 4 seats or 1 space for every 50 sf of gfa of assembly area or meeting room, whichever is greater or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council.

Residential Uses
Child day care centers 1 space per employee, plus 1 additional space per 10 children or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council.

Child day care; large family day care homes. Same as single-family or multi-family dwelling, or as required by State license or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council.

Child day care – small day care home Same as single-family or multi-family dwelling, or as required by State license or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or City Council.

Condominiums 2 spaces for each unit, plus 1 guest space for each 4 units or as required by CUP.

Emergency shelters 1 space per four beds and/or .5 per bedroom, plus 1 parking space per staff member or as required by CUP.1 space per staff member
Fraternity, Sorority, dormitory 1 space per bed.

Land Use Type Vehicle
Ordinance No. 2525

Live/work units 2 spaces, plus 1 guest space for each 2 units.

Multi-family dwelling (non condominium) 2 spaces for each unit, plus 1 guest space for each 4 units.

Multi-family mixed use One (1) covered parking space per studio unit; One and a half (1.5) covered spaces per 1-bedroom unit; Two (2) spaces covered per 2-bedroom or larger unit; and 1 guest space for each 4 units.

Group home / facilities, and other special group
residences
Six or fewer residents: See single-family dwelling parking.

Seven or more residents: 1 space for each 2 residential units and an additional 1 space for guests and employees.

Single-family dwelling Four or fewer bedrooms: 4 spaces, 2 of which shall be enclosed within a garage;
Greater than four bedrooms: one additional garage space shall be required for every two additional bedrooms exceeding the fourth bedroom.

Senior housing (A) 0 to 1 bedroom: 1 onsite parking space. (B) 2 to 3 bedrooms: 1.5 parking spaces.
(C) 4 bedrooms or more: 2.5 parking spaces.
(D) or as required by CUP the precise plan, CUP, or other entitlement as approved by the Planning Commission or
City Council.

Notes:
1 Restaurants less than 2,500 square feet in gfa and located within a multi-tenant parking center may provide parking at the general retain parking rate.
gfa refers to gross floor area.

Land Use Type Vehicle
SECTION 25. Code Amendment. Section 26-90(b)(2) of Division 6 of Article III of Chapter 26 shall be amended to read as follows:

Off-street parking standards for multi-family residential zones (Mf-8, MF-15, MF-20, and MF-45)
(i) Condominiums:
a) Carports shall not be permitted.
b) There  shall  be  two  (2)  parking  spaces  provided  for  each  dwelling  at  a minimum size of ten (10) by twenty (20) feet per space. The required parking shall be provided in a garage or garages. The location of parking spaces shall be within sixty (60) feet of the dwelling unit.
c) Guest parking shall be provided one (1) space for every four (4) dwelling units. The spaces need does not need to be enclosed. The guest parking shall be  located  within  one  hundred  fifty  (150)  feet  of  the  units  and  dispersed throughout the development.
(ii) In Multi-Family dwellings (non-condominium)
Ordinance No. 2525

a) There shall be two (2) parking spaces provided for each dwelling unit, at least one (1) of which shall be enclosed on three (3) sides and roofed. An additional ten (10) percent of the required parking spaces shall be provided for  guest  parking,  shall  be  labeled  "Guest  Parking  Only,"  and  shall  be dispersed throughout the  development.  Covered  and  uncovered  spaces shall  be  permanently maintained for  required  parking  and  guest  parking spaces  shall  not  be  used  for  storage  of  boats,  campers,  or  recreation vehicles.
a) Multi-family  dwellings  shall  provide  parking  as  indicated  in  Article  III, Division 6. At least one  (1) parking  space per unit  shall be enclosed on three (3) sides and roofed. Guest parking shall be labeled “Guest Parking Only,” and shall be dispersed throughout the development. b) Each covered parking space shall be at least ten (10) feet wide by twenty (20) feet long except individual garages shall be at least eleven (11) feet wide and twenty (20) feet long. Garage doors shall be at least ten (10) feet wide.
c) Parking areas shall be evenly distributed throughout the development and no dwelling unit shall be located more than two hundred (200) feet from its assigned parking area.
d) All covered spaces shall be enclosed on three (3) sides. However, if the spaces are built in combinations of two (2) or more, only the rear and the two (2) ends need be enclosed. Design and material shall be architecturally compatible with the main structures.
(iii) In Multi-Family dwellings (including condominiums):
a) Each uncovered space shall be at least nine (9) feet wide and twenty (20) feet long.
b) Covered or uncovered spaces, when adjacent to walls shall be at least eleven (11) feet wide, twelve (12) feet where the wall extends beyond the space. Three-car garages are exempt from this requirement. c) No off-street parking  shall  be  permitted  within  any  front  or  side  yard setback area when adjacent to a street.
d) Garages or carports  (carports prohibited in MF-8 zone) may be located within the side or rear yard setbacks except when side or rear yards abut a  public street.  In  no  case,  however,  may  a  garage  or  carport  be constructed within twenty (20) feet of any side or rear street or twenty-five (25) feet of any front street in MF-8, MF-15 or MF-20  zones and fifteen (15) feet from any street in MF-45 zone.

Ordinance No. 2525

e) No carport or garage shall open directly upon a public street. f) Required parking and guest parking shall be maintained permanently. g) All parking areas shall conform to Planning Commission Resolution No. 2513.

SECTION 26. Code Amendment. Section 26-99 (d)(1) of Division 8 of Article III of Chapter 26 shall be amended to read as follows:

The  proposed  signs  do  not  exceed  the  standards  set  forth  in  sections  Article  III, Division 8, and are of the minimum size and height necessary to identify the site from a sufficient distance for the purposes of conveniently and safety safely accessing the site;
SECTION 27. Code Amendment. Subsection (a) of Section 26-100 (Exempt Signs) of Division 8 of Article III of Chapter 26 shall be amended to read as follows:

One  (1)  temporary Temporary noncommercial  signs no  larger  than  thirty-two  (32) square feet  in  area  and  no  longer than  eight  (8) feet  in  any  dimension,  on  private residential zoned properties, properties used for residential, and/or institutional uses; review  exempt  signs  must  be  free  from  tears,  rips,  rust,  deterioration,  or  similar condition described within West Covina Municipal Code Section 15-200. No such sign shall be placed on the roof of any structure, City-protected trees, or on the public rightof-way.per  parcel  not  exceeding  seven  (7)  square feet  in  area,  and  not  posted for longer than thirty (30) days within a one (1) year period.

SECTION 28. Code Amendment. Subsection (c) of Section 26-100 (Exempt Signs) of Division 8 of Article III of Chapter 26 shall be amended to read as follows:

Directional, warning, or information signs required or authorized, or by federal, state, county, or local government agencies including, but not limited to, traffic control signs, highway route identification signs and construction zone signs.

SECTION 29. Code Amendment. Subsection (f) of Section 26-100 (Exempt Signs) of Division 8 of Article III of Chapter 26 shall be amended to read as follows:

Election season signs and posters subject to the following conditions:
(1) No sign shall be erected earlier than sixty (60) ninety (90) days prior to the start of the closest future election date and each sign shall be removed within ten (10) days after that election.
(2) No such sign shall be more than sixteen (16) square feet in area. There shall be no more than four (4) signs per parcel and property owner permission shall be obtained prior to the installation of said signs.

Ordinance No. 2525

(3) Freestanding signs shall be no more than six (6) feet in height. (4) (2) No sign shall be placed within the public right-of-way or on public property. (3) No such sign shall be placed on private property without the property owner’s permission and/or approval.
(5)(4) No such sign shall be placed on the roof of any structure.

SECTION 30. Code Amendment. Section 26-105 (c) of Division 8 of Article III of Chapter 26 shall be amended with subsections (1), (2), and (3) remaining the same with no changes to read as follows:

Public nuisance decaled declared by the City Council.  The  director  may  ask  the council to declare a sign a public nuisance under the following conditions:

SECTION 31. Code  Amendment.  Section  26-117  of  Division  1  of  Article  IV  of Chapter 26 shall be amended to read as follows:
26-117 Electric Vehicle Charging Stations and Solar Carports This Division sets forth design and development standards for Commercial Electric Vehicle Charging Stations and Solar Carports located within parking lots. (a) Electric  Vehicle  Charging  Stations.  This  section  shall  provide  additional development standards in addition to the standards adopted in Article XVIIIPermit Process for Electric Vehicle Charging Stations. (1) Electric vehicle charging stations may only provide required signage for compliance  with  accessibility  requirements  and  U.S  Department  of Transportation  Federal  Highway  Administration’s  Manual  on  Uniform Traffic Controls.
(2) Per State law, electric vehicle charging stations and related equipment are required  to  be  counted  towards  the  City’s  parking  standards/ratio.  As such,  signage  preventing  non-electric  vehicles  from  being  parked  on electric vehicle charging station spaces shall be prohibited. (b) Solar  Carports.  This  section  shall  provide  development  standards for Solar Panel Canopies located within parking lots.
(1) Solar carports shall not be located within any required building setback. (2) Solar carports shall not be located within 100 feet of the front facing portion of buildings.

Ordinance No. 2525

(3) Solar carports shall not result in a net loss of any required parking. (4) Solar carport shall not result in a net loss of any required parking. (5)(4) No signage shall be permitted on the solar carports other than signage required for ADA and identification purposes.
(6) No offsite advertising.
(c) Electric  vehicle  charging  stations  and/or  solar  carports  shall  not  include  any offsite advertisement.

SECTION 32. Code Amendment. Section 26-118(a)(5) of Division 1 of Article IV of Chapter 26 shall be amended to read as follows:

Bike rack parking Parking shall be provided at the facility as indicated in Section 26-91.at a rate of one space for every four (4) beds.

SECTION 33. Code  Amendment.  Section  26-140(b)  of  Division  2  (Accessory Dwelling Units and Junior Accessory Dwelling Units) of Article IV of Chapter 26 shall be amended to read as follows:
(b) For single family dwelling lots in residential zones, either:
(1) One (1) accessory dwelling unit and one (1) junior accessory dwelling unit per lot  may  be  constructed.  Each  accessory  dwelling  unit  and  junior  accessory dwelling unit must have exterior access and side and rear setbacks sufficient for fire safety and comply with all other setback requirements. If the unit is a junior  accessory  dwelling  unit,  it must  also  comply  with the  requirements  of Section 26-139(a)(3); orand
(2) One (1) detached, new construction, accessory dwelling unit with setbacks of at least four (4) feet from side and rear setbacks, no more than eight hundred (800) square feet floor area with an existing or proposed single-family dwelling.

SECTION 34. Code  Amendment.  Section  26-140(c)  of  Division  2  (Accessory Dwelling Units and Junior Accessory Dwelling Units) of Article IV of Chapter 26 shall be amended to read as follows:
(c) On a lot with an existing multi-family residential use:
(1) Accessory  dwelling  units may  be  constructed  in  areas that  are  not  used  as livable  space  within  an  existing  multi-family  dwelling  structure  (e.g.,  storage rooms, boiler rooms, passageways, attics, basements, or garages), provided the spaces meet state building standards for dwellings. The number of interior Ordinance No. 2525

accessory dwelling units permitted on the lot shall not exceed twenty-five (25) percent of the current number of units of the multi-family complex on the lot and at least one (1) such unit shall be allowed; and
(2) Up to two (2) eight (8) detached accessory dwelling units or one (1) per primary unit, which ever is less, may be constructed, provided they are no taller than sixteen  (16)  feet,  and  they  have  at  least  four  (4)  feet  of  side  and  rear  yard setbacks.  Detached  accessory  dwelling  units  constructed  pursuant  to  this subsection (b) shall not exceed one thousand (1,000) square feet in floor area per unit.

SECTION 35. Code Amendment. Section 26-162(a) of Division 4 of Article IV of Chapter 26 shall be amended to read as follows:
(a)  Number  of  units:  There  shall  be  no more than two  (2) urban  dwellingprimary dwelling units per lot where an urban dwelling unit is constructed or proposed.

Accessory dwelling units (ADUs),  junior  accessory dwelling units (JADUs),  and an The existing primary residential unit and existing/proposed urban dwelling unit will  be  counted toward the maximum  number  of units. Each  primary  unit may have no more than one (1) accessory dwelling unit (ADU) and/or junior accessory dwelling (JADU) unit for a total of four (4) units per lot. When an urban dwelling unit is constructed on a lot, the maximum size new construction detached ADU shall be 800 square feet and/or the maximum size JADU shall be 500 square feet. All  other  standards  within  Division  2  of Article IV  of  Chapter  26  shall  be complied with.
(1) When an urban lot split/subdivision is proposed, no more than two (2) units per  lot  shall  be  allowed.  The  existing  primary  dwelling  unit  and  existing ADU/JADU shall be counted toward the maximum number of units. Construction on  lots  created  through  the  urban  lot  split  process  shall  be  limited  to  urban dwelling units.

SECTION 36. Code  Amendment.  Section  26-177(a)  of  Division  5  of  Article  V (Nonconforming Uses) of Chapter 26 shall be amended with subsections (1) through (7) remaining the same with no changes to read as follows:

Any  nonconforming  use within in  and/or  in  conjunction with a  conforming  structure may be continued and maintained except as otherwise provided in this subchapter, and further provided:

SECTION 37. Code  Amendment.  Section  26-177(b)  of  Division  5  of  Article  V (Nonconforming Uses) of Chapter 26 shall be amended with subsections (1) through (4) remaining the same with no changes to read as follows:

Any nonconforming use situated within and/or in  conjunction with a nonconforming structure may be continued and maintained, so long as it complies with the provisions Ordinance No. 2525

of  subsection  A  of  this  section,  and  as  otherwise  provided  in  this  subsection,  and further provided:

SECTION 38. Code  Amendment.  Section  26-187  of  Division  1  of  Article  VI (Nonconforming Uses) of Chapter 26 shall be amended to read as follows:
26-187 Notices
(a) Notices of public hearing stating the type of application or nature of proposal, general description of property under consideration, and the time and place at which the public hearing is to be held shall be given in the following manner:
(a) (1) For a A reclassification of property from one zone to another, redesignation of  a  property  from  one  (1)  General  Plan  land  use  designation  to  another, amendments to the Development Code, amendments to the General Plan text, or  a Development Agreement  shall  requirefor  a  variance  (except minor modifications),  conditional  use  permit,  precise  plan  or  special  exception (Downtown Plan):
(1) At least thirty (30) days prior to the date of the hearing, a public notice shall be posted at the project site per subsection (e) below. (2) (i) Mailing  Radius. A  notice  of  public  hearing  shall  be  mailed  to  the applicant or his/her agent, the owner of the property and owners of all property within a radius of five hundred (500) feet from the property lines of  the  site  under  consideration,  using  for  this  purpose  the  name  and address of such owners as shown upon the latest available assessment rolls  of the  county  assessor.  The  notices  shall  be mailed  at  least ten (10)twenty (20) days prior to the date of the public hearing. If the number of owners to whom the notices would be mailed is greater than 1,000, or is  a  Citywide  project  involving  text  amendments  to  the  Development Code and/or General plan, in lieu of a mailed notice, the hearing notice shall be posted at City Hall and published at least twenty (20) days prior to the date of the public hearing on the following locations:; and a) The City’s website.
b) Newspaper of general circulation. The advertisement shall be at least one-eighth (1/8) page.
(3)  (ii) Agency  Notification.  Notice  of  the  hearing  shall  be  mailed  or delivered at least ten (10)twenty (20)  days prior to the hearing to each local agency expected to provide water, sewage, streets, roads, schools, or other essential facilities or services to the project, whose ability to provide those facilities and services may be significantly affected.

Ordinance No. 2525

(iii) Postings. If the project is applicant driven, at least thirty  (30) days prior to the date of the hearing, a public notice shall be posted at the project site  per Section  26-187(b),  and  at two  other  public  places  where  public meeting  agendas  are  posted. Citywide  applications  and/or  projects,  and City  initiated  zone  changes  and/or  General  Plan  land  use  designation changes  are  exempt  from  onsite  posting  requirements.  Citywide applications  involve  Development  Code  and  General  Plan  text amendments.
(b) For amendments, supplements or changes to the Development Code that do not reclassify any property from one (1) zone to another but do impose, change, or remove any new  regulation on the use or development of property and for amendments to the General Plan text:
(1) At least ten (10) days prior to the date of the hearing, a public notice shall be published in a newspaper having general circulation in the City. (c)Public  Utility  Facilities,  including  Wireless  Telecommunications  facilities,  that require approval by the Planning Commission shall require:
(1) At least thirty (30) days prior to the date of the hearing, a public notice shall be posted at the project site per subsection (f) below. (2) A notice of public hearing for public utility facilities  shall be mailed to the applicant or his/her agent, the owner of the property and owners of all property within a radius of one thousand (1,000) feet from the subject site’s property lines, using for this  purpose  the  name  and  address  of  such  owners  as  shown  upon  the  latest available  assessment  rolls  of the  county  assessor. The  notices  shall  be mailed  at least ten (10) days prior to the date of the public hearing. (d)(2) Entitlement  applications  for  Public  Utility  Facilities,  including  Wireless Telecommunications facilities, that require approval by the Planning Commission and/or City Council shall require:
(1)(i) Onsite and Public Postings. At least thirty (30) days prior to the date of the hearing, a public notice shall be posted at the project site per subsection (f) below Section 26-187(b), and at two other public places where public meeting agendas are posted.
(2)(ii) Mailing Radius. A notice of public hearing for public utility facilities shall be mailed to the applicant or his/her agent, the owner of the property and owners of all property within a  radius of one thousand  (1,000) feet from the subject site’s property lines, using for this purpose the name and address of such owners as shown  upon the  latest  available  assessment  rolls  of the  county  assessor.  The notices shall be mailed at least ten (10) days prior to the date of the public hearing. (iii) City Website. The notice shall be posted on the City’s website at least ten (10) days prior to the date of the public hearing.

Ordinance No. 2525

(iv)Agency Notification. Notice of the hearing shall be mailed or delivered at least ten (10) days prior to the hearing to each local agency expected to provide water, sewage, streets, roads, schools, or other essential facilities or services to  the  project,  whose  ability  to  provide  those  facilities  and  services  may  be significantly affected.
(e)(3) For administrative permits (if public notification and public hearing is required per use or by request):
(1)(i) Mailing.  A  notice  that  describes  the  proposed  project  and  indicates  the length of the public review period (including the last date that a request for a public hearing  may  be  given  to  the  planning  department)  shall  be  mailed  to  owners  of surrounding property as indicated below. The public review period shall extend for ten (10) days from the date that the initial notice was mailed. If a request for a hearing is received during the specified time, a notice shall be mailed a minimum of ten  (10) days prior to the date of the hearing, indicating the date, time, and location of the scheduled public hearing.
a) Notification Radius.
(2)1) Five-hundred-foot noticing radius: Notices shall be mailed to the  property  owners  of  the  subject  site  and  owners  all  properties within a radius of five hundred (500) feet from the property lines of the site under consideration unless otherwise provided for in the sections below.
(3)2) For  secondary  driveways,  notices  shall  be  mailed  to  the property owners and occupants of the subject site and to the two (2) properties on both sides of the subject site.
(4)3) For  sign  exception  review,  outdoor  uses  within  the  outdoor uses overlay zone, and canopy structures notices shall be mailed to the  property  owners  and  occupants  of  the  subject  site  and  all properties within a radius of one hundred (100) feet from the property lines of the site under consideration.
(5)4) For animal keeping approvals as described in Section 26-111 shall require notices to be mailed to all property owners of the subject site  and  all  property  owners  or  occupants  of  properties  within  the overlay zone and any property owners or occupants of properties that are  adjacent  to  the  subject  site  and  share  a  property  line  for improvements in the lower pad area (the portion of land at the rear of the properties that is at approximately the same elevation as the rear property line and is relatively level).
(6)5) Public notification is not required for the following applications:

Ordinance No. 2525

i) Shopping Cart Containment Review
ii) Trash Enclosure District Review
iii) Accessory Massage Uses
iv) Incidental Beer and Wine Service for a Restaurant (Bona Fide Eating Place)
v) Garage/Storage Shed height increase
vi) Small Wireless Facilities in the Public Right-of-Way vii) Minor  non-residential  building  façade  changes  and/or minor changes to the site plan/site layout
viii)Minor  multi-family  residential  building  façade  changes and/or minor changes to the site plan/site layout
(4) For Non-Public Utility Conditional Use Permits, Precise Plans requiring Planning Commission and/or City Council review, Variances, or Tentative Tract Maps requiring Planning Commission and/or City Council review, including amendments:
(i) Mailing  Radius.  A  notice  of  public  hearing  shall  be  mailed  to  the applicant  or  his/her  agent,  the  owner  of  the  property  (including  mineral rights owner for Tentative Tract Maps) and owners of all property within a radius of five hundred (500) feet from the property lines of the site under consideration, using for this purpose the name and address of such owners as  shown  upon  the  latest  available  assessment  rolls  of  the  county assessor. The notices shall be mailed at least ten (10) days prior to the date of the public hearing. If the number of owners to whom the notices would be mailed is greater than 1,000, in lieu of a mailed notice, the hearing notice shall be posted at City Hall and published at least ten (10) days prior to the date of the public hearing on the following locations:
a) The City’s website.
b) Newspaper of general circulation. The advertisement shall be at least one-eighth (1/8) page.
(ii) Postings. Unless otherwise required by Section 26-187(a)(4)(iii), at least ten  (10)  days  prior to the  public  hearing,  a  printed  notice  shall  be posted  at  the  project  site  and  at  two  other  public  places  where  public meeting agendas are posted. The minimum size of the onsite notice shall be 11-inches by 17-inches written with heading text that is no smaller than 28-point Arial font in red and body text no smaller than 16-point Arial font Ordinance No. 2525

in black. The required public hearing notice shall be placed/posted in an area  readily  visible  and  accessible  by  the  public  such  as  near/at  the building entrance. The location of the posting shall be determined by the Community Development Director.
(f) On-site public notice standards(1)
(iii)  Onsite Posting for  Large Projects. The following  projects  require  an onsite  posting  that  meet  the  requirements  of  Section  26-187(b)(f)  (2) through (5):
(i) a) Commercial properties - new developments and where the addition of new square footage is equal to or exceeds 10,000 square feet, or greater than  50-percent  of the  existing  building,  which  ever  is  less. new  square footage is added (Projects with additions of under 10,000 square feet will be at the discretion of the Community Development Director. (ii) b) Residential properties for developments with five  (5) or more units requiring Planning Commission and/or City Council review (iii)  c) Freestanding  Wireless  facilities  -  any  new  freestanding  wireless towers proposed.
(iv)  d)Tentative  Tract  Maps  requiring  Planning  Commission  and/or  City Council review.
(iv) Public Area Posting. At least ten (10) days prior to the public hearing, the required public hearing notice shall be placed/posted at two other public places where public meeting agendas are posted.
(v) Agency  Notification.  Notice  of  the  hearing  shall  be  mailed  or delivered at least ten  (10) days prior to the hearing to each local agency expected  to  provide  water,  sewage,  streets,  roads,  schools,  or  other essential facilities or services to the project, whose ability to provide those facilities and services may be significantly affected.
(2) At least thirty (30) days prior to the date of the hearing, a public notice shall be posted  at  the  project  site,  at  the  direction  of  the  Planning  Department.  No  public hearing will be scheduled until the notice has been posted on the property. The sign must meet the following standards:
(b) Onsite Public Hearing Notice Board Installation Standards (3)(1) The sign shall be installed within five (5) feet of the property line. If on a corner, the sign should be posted at an angle so long as the sign is five feet from the property line of both streets.

Ordinance No. 2525

Figure 6-1 On-site Notification Sign on Corner Property (4)(2) The sign shall be a minimum of 3 feet in width by 5 feet in height and may be double sided if installed perpendicular to the street. The sign shall be mounted on 4-inch by 4-inch posts. The bottom of the sign shall be at least 2 feet, but no more than 3 feet above the ground level. The required text and format are shown below. The “Public Hearing Notice” text shall be at least 3.5- inches and the remaining text shall be at least 1.25-inches in height. (5)(3) The banner area at the top of the Notice shall be in red (with letters in white) and all other text shall be printed in red.

Figure 6-2 On-site Notification Sign Example
(6)(4) The sign must contain a general explanation of the proposed project, the  applicant’s  identification  and  contact  information  as  provided  on  the application  submitted  to  the  City,  and  contact  information  for  the  approval authority.
(c) Whenever a hearing is held regarding a permit for a drive-through facility, or modification of an existing drive-through facility permit, the local agency shall incorporate,  where  necessary,  notice  procedures  to  the  blind,  aged,  and Ordinance No. 2525

disabled communities in order to facilitate their participation in any hearing on, or appeal of the denial of, a drive-through facility permit.

SECTION 39. Code  Amendment.  Section  26-212(b)  of  Division  3  of  Article  VI (Nonconforming Uses) of Chapter 26 shall be amended to read as follows:

For eligible SB35 projects and/or multi-family residential projects providing a minimum of 20-percent of the total dwelling units reserved for lower income households subject to deed restriction, the Community Development Director shall approve or deny the ministerial  Precise  Plan  based  on  the  West  Covina  Multi-Family  Objective  Design Standards (2022) adopted by the City. Within 30 days of such action, the Community Development Director shall prepare a report to the Planning Commission, providing a description  of  the  project  and  the  nature  of  the  approval.  Any  such  Precise  Plan approved  under  SB35  shall  be  valid  for  a  period  of  three  (3)  years,  with  one  (1) additional extension of time in a one-year increment. The Community Development Director or their designee may approve a one-year extension if the project proponent provides documentation that there has been significant progress toward getting the development  construction  ready,  such  as,  but  not  limited to, the filing  of  a  building permit application.

SECTION 40. Code  Amendment.  Section  26-270  of  Division  12  (Revocation Procedures) of Article VI of Chapter 26 shall be amended to read as follows:
(a) Notice of a revocation hearing for a conditional use permit or variance shall be given as follows:
(a)At least ten (10) days prior to the date of the hearing, a public notice shall be posted on-site of subject property; and
(1) Notice of the hearing shall be mailed or delivered at least ten (10) days prior to the hearing  to  each  local  agency  expected  to  provide  water,  sewage,  streets,  roads, schools, or other essential facilities or services to the project, whose ability to provide those facilities and services may be significantly affected. (2) A notice of public hearing  shall be mailed to the permittee or his/her agent, the owner of the property and owners of all property within a radius of five hundred (500) feet  of  the  exterior  boundaries  of  the  property  under  consideration,  using  for  this purpose the name and address of such owners as shown upon the latest available assessment rolls of the county assessor. A 1,000 feet notification radius is required for revocation of public utility entitlements. The notices shall be mailed at least ten (10) days prior to the date of the public hearing.
(3) A public hearing notice shall be posted on the City’s website at least ten (10) days prior to the public hearing.

Ordinance No. 2525

(4) A public hearing notice shall be published in a newspaper of general circulation at least ten (10) days prior to the public hearing. The advertisement shall be at least oneeighth (1/8) page. (5) The cost of noticing shall be paid by the City.
(6) In addition to the required notification above, a public notice shall be posted on site of the subject property.
(c) Notice of a revocation hearing for an administrative review shall be given as follows:
(1) A notice of public hearing  shall be mailed to the permittee or his/her agent, the owner of the property and owners of all property within a  radius of five hundred (500) feet of the exterior boundaries of the property under consideration, using for this  purpose  the  name  and  address  of  such  owners  as  shown  upon  the  latest available assessment rolls of the county assessor. The notices shall be mailed at least ten (10) days prior to the date of the public hearing. (2) The cost of noticing shall be paid by the City.
(d) Notice of a revocation hearing for an administrative permit shall be given as follows:
(1) Notices shall be mailed to the permittee, property owners of the subject site, and all owners of properties within a radius of five hundred (500) feet of the exterior boundaries of the subject site. The notices shall be mailed at least ten (10) days prior to the date of the public hearing.
(2) The cost of noticing shall be paid by the City.

SECTION 41. Code Amendment. Section 26-287(b) of Division 1 of Article VII of Chapter 26 shall be amended to read as follows:
(b) Amendments, supplements, or changes to this chapter other than the change of property from one zone to another may be initiated by:
(1) Applicant.
(2) Resolution of the City Council.
(3) Resolution of the Planning Commission.
(4) Community Development Director.
(5) City Attorney.

Ordinance No. 2525

SECTION 42. Code Amendment. Section 26-291(a) of Division 1 of Article VII of Chapter 26 shall be amended to read as follows:
(a) After receiving the report from the Planning Commission or a written request from an interested party pursuant to Article VI Division 1, the City Council shall hold a dulynoticed public hearing. At least 10 days before the date of the public hearing, the The Planning Division shall provide notice consistent with Article VI Division 1Section 26- 187.  The  notice  shall  include  a  summary  of  the  Planning  Commission recommendation.

SECTION 43. Code  Amendment.  Section  26-298  of  Division  2  of  Article  VIII (Subdivision Regulations) of Chapter 26 shall be amended to read as follows:

Whenever any parcel of land is of such size, design, or shape, or subject to such title limitations  of  records,  or  is  subject  to  such  topographical  conditions  or  such dominating drainage problems that it is impossible, or impractical in the particular case to conform fully to the provisions of this chapter, the city engineer may recommend such deviation as may be necessary or expedient to the proper development of the subject property as allowed by state law. In each case of deviation, the city engineer shall transmit to the Community Development Director  or  designee with the  parcel map  and to the Planning  Commission  with the tentative tract map  a  written  report setting forth each deviation recommended and the reasons therefor.

SECTION 44. Code  Amendment.  Section  26-303  of  Division  2  of  Article  VIII (Subdivision Regulations) of Chapter 26 shall be amended to read as follows:

No  map  shall  be  disapproved  when  the  failure  of  the  map  is  solely  a  result  of  a technical  and  inadvertent  error  which,  in  the  determination  of  the  Community Development Director or designee for tentative parcel maps, Planning Commission for tentative tract maps, and the City Council for final maps, does not materially affect the validity of the map. Upon such a finding, disapproval of the map shall be waived.

SECTION 45. Code  Amendment.  Section  26-304  of  Division  2  of  Article  VIII (Subdivision Regulations) of Chapter 26 shall be amended to read as follows:
26-304 Assignment of Responsibilities upon to Advisory AgencyReview (a) Community  Development  Director  Action  on  Tentative  Parcel  Maps  and Urban  Lot  Splits.  The  Community  Development  Director  or  their  designee shall  have  the  following  responsibilities  in  addition  to  those  otherwise assigned responsibilities:
(1) Review  and  approve  tentative  parcel  maps  and  urban  lot  splits  in accordance  with  the  provisions  of  the  Subdivision  Map  Act  and  this chapter.

Ordinance No. 2525

(2) Make findings that tentative parcel maps, together with the provisions for their  design  and  improvement,  are  consistent  with  the  General  Plan and/or any specific plans of the City.
(3) Make  findings  justifying  approval  or  denial  of  parcel  maps  as  such findings are specified in this chapter.
(4) Make  findings  for  parcel  maps  relating  to  the  waste  discharge  from proposed subdivisions and the requirements prescribed by a California regional water quality control board as such findings are specified in this chapter.
(b) City Engineer Action on Lot Line Adjustments, Lot Mergers, and Certificates of Compliance. The City Engineer shall have the following responsibilities in addition to those otherwise assigned responsibilities:
(1) Review and approve lot line adjustments, lot mergers, and certificates of compliance in accordance with the provisions of the Subdivision Map Act and this chapter.
(2) Make findings justifying approval or denial of a certificate of compliance in accordance with the provisions of this chapter.
(3) Impose  conditions  through  a  conditional  certificate  of  compliance  in accordance with the provisions of this chapter.
(c) Planning  Commission  Action  on  Tentative  Tract  Maps  and  Appeals. The Planning Commission  shall  have the following  responsibilities  in  addition to those otherwise assigned responsibilities:
(1) Make findings that tentative tract maps, together with the provisions for their design and improvement, are consistent with the General Plan and/or any specific plans of the City.
(2) Make  findings  justifying  approval  or  denial  of  tentative  maps  as  such findings are specified in this chapter and the Subdivision Map Act. (3) Make findings for tentative tract maps relating to the waste discharge from proposed  subdivisions  and the  requirements  prescribed  by  a  California regional water quality control board as such findings are specified in this chapter and the Subdivision Map Act.
(4) Appeals  of  the  Community  Development  Director  actions  on  tentative parcel maps.

Ordinance No. 2525

(d) City Council Action on Final Maps and Appeals. The City Council shall have the  following  responsibilities  in  addition  to  those  otherwise  assigned responsibilities:
(1) Make findings justifying approval or denial of final maps, in accordance with the provisions of the Subdivision Map Act and this chapter. (2) Grant  or  deny  appeals  of  actions  of  the  Planning  Commission  on tentative parcel maps, tentative tract maps, and vesting tentative maps.

Table 8-1 Assignment of Responsibilities Upon Review
Type of Application
Assignment of Responsibilities
Community
Development
Director
City Engineer Planning
Commission
City Council
Lot Line Adjustments Review Approve
Lot Mergers Review Approve
Urban Lot Splits (SB9) Approve Review
Parcel Map Approve Review Appeal Appeal
Tentative Tract Map Review Review Approve Appeal
Vesting Tentative Map Review Review Approve Appeal
Final Map Review Approve
Certificates of Compliance Approve
SECTION 46. Code  Amendment.  Section  26-305  of  Division  2  of  Article  VIII (Subdivision Regulations) of Chapter 26 shall be amended to read as follows:

Appeal of Findings of Advisory Agencyby Reviewing Authorities Any interested person can appeal the findings specified in this Section section 26- 305  (Assignment  of  Responsibilities  to  Advisory  Agency) to  the  Planning Commission or City Council in the manner prescribed in the Subdivision Map Act.

Appeals shall be accompanied by the fee as set from time to time by resolution of the City Council.

Ordinance No. 2525

SECTION 47. Code  Amendment.  Section  26-310  of  Division  2  of  Article  VIII (Subdivision Regulations) of Chapter 26 shall be amended with subsections (a) through (m) remaining the same with no changes to read as follows:

The Planning Commission, concurrent with its approval or conditional approval of the tentative tract map, or the Community Development Director concurrent with the approval or conditional approval of the tentative parcel map, shall require the following improvements constructed to the satisfaction of the city engineer unless specific findings are made that construction of said improvements are unnecessary and impractical:

SECTION 48. Code  Amendment.  Section  26-311  of  Division  2  of  Article  VIII (Subdivision Regulations) of Chapter 26 shall be amended to read as follows:

The Planning Commission concurrent with its approval or conditional approval of the tentative tract map and the Community Development Director concurrent with the  approval  or  conditional  approval  of  a tentative  parcel map  shall  require the payment  of  fees  or  the  submittal  of  an  agreement  with  approved  security  for planned drainage facilities as shown on the City’s side drainage report, master plan of drainage, or other drainage study as it finds necessary and practical. Such fees or agreements shall be applied and administered in accordance with the provisions of the Subdivision Map Act.

The  Planning  Commission  or  Community  Development  Director  also  shall  also require that any required improvements shall contain supplemental size, capacity or number for the benefit of property not within the  subdivision as the Planning Commission finds necessary and practical. Such improvements shall be required to be dedicated to the public as the Planning Commission shall be determined.

SECTION 49. Code  Amendment.  Section  26-317  of  Division  2  of  Article  VIII (Subdivision Regulations) of Chapter 26 shall be amended to read as follows:

When  a  subdivision  is  of  a  portion  of  any  previously  existing  lot  or  lots,  the remaining portion or portions of the previously existing lot or lots are  remainder parcels  and  shall  be  subject  to  required  improvements  and  dedications  as determined  by  the  Planning  Commission Review  Authority  in  accordance  to Section 26-304 in the same manner as if the remainder parcels were included in the  subdivision,  including  the  provisions  in  this  chapter  for  agreements  and security.

SECTION 50. Code  Amendment.  Section  26-318  of  Division  2  of  Article  VIII (Subdivision Regulations) of Chapter 26 shall be amended to read as follows:

Parcel maps and final mapsMaps which have been approved by the City Council shall  not  be  affected  by  the  adoption  of  this  chapter  or  amendments  thereto,.

Tentative  maps  which  have  been  approved  or  conditionally  approved  by  the Ordinance No. 2525

advisory  agency  or  appeal  board  shall  not  be  affected  by  the  adoption  of  this chapter or amendments thereto except as follows:
(a) The  parcel  maps  and  final maps  for  approved  or  conditionally  approved tentative maps shall conform to the current requirements for parcel maps, tract maps, and final maps at the time of City Council approval. (b) At the time of consideration by the advisory agency of a request to extend the expiration time for  a tentative map,  such tentative map  shall  conform to the current requirements for tentative maps; and the advisory agencyCommunity Development Director, Planning Commission, or City Council may revise or add conditions of approval in accordance with the current requirements for tentative maps.

SECTION 51. Code  Amendment.  Section  26-343  of  Division  6  of  Article  VIII (Subdivision Regulations – Tentative Parcel Maps) of Chapter 26 shall be amended to read as follows:

The procedure for processing, approval, conditional approval or disapproval and filing of tentative parcel maps and modifications thereof shall be as provided in this chapter  and  the  Subdivision  Map  Act  for  processing,  approval,  conditional approval,  or  disapproval  and  filing  of  tentative  maps  and  final  maps  and modifications  thereof.  The  Community  Development  Director  shall  review  and deny,  approve,  or  conditionally  approve  the  filing  of  tentative  parcel  maps  and modification.

SECTION 52. CEQA. Pursuant to the California Environmental Quality Act (CEQA) Guidelines, the City Council finds and determines that the Ordinance is statutorily exempt from  CEQA  under  Section  15061(b)(3)  of  the  CEQA  Guidelines,  which  provides  that CEQA only applies to projects that have the potential for causing a significant effect on the environment. The Ordinance would not result in direct or indirect physical changes in the  environment  and  does  not  involve  any  construction  or  additions  to  any  existing structures.

SECTION 53. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any  reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of West Covina hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections,  subsections,  sentences,  clauses,  phrases,  or  portions  be  declared  invalid  or unconstitutional.

SECTION 54. Certification. The City Clerk shall certify passage of this Ordinance and shall cause the same to be published as required by law.

Ordinance No. 2525

SECTION 55. Effective Date. This Ordinance shall take effect and be in force on the 31st day after the date of its passage.

PASSED, APPROVED AND ADOPTED this ___ day of ______, 2025.

Tony Wu
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I,  LISA  SHERRICK,  ASSISTANT  CITY  CLERK  of  the  City  of  West  Covina, California, do hereby certify that the foregoing Ordinance No. 2525 was introduced at a regular meeting of the City Council held on the 18th day of February, 2025, and adopted at a  regular meeting of the City Council held on the ___ day of February, 2025 by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

STATE OF CALIFORNIA - BUSINESS, CONSUMER SERVICES AND HOUSING AGENCY GAVIN NEWSOM, Governor

DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT

DIVISION OF HOUSING POLICY DEVELOPMENT
651 W. Bannon Street, Suite 400
Sacramento, CA 95811
(916) 263-2911 / FAX (916) 263-7453
www.hcd.ca.gov
September 18, 2024
Paulina Morales, City Manager
City of West Covina
144 West Garvey Avenue South, Room 305
West Covina, CA 91790
Dear Paulina Morales:

RE: City of West Covina’s 6th Cycle (2023-2031) Modifications to the Adopted Housing Element
Thank you for submitting modifications to the City of West Covina’s (City) adopted housing element. Modifications were received on January 3, 2024 and August 13, 2024.

All modifications were authorized by Resolution Number 2022-11 and posted and made available to the public for seven days prior to review. In addition, the California Department of Housing and Community Development (HCD) received minor edits on September 12, 2024. Pursuant to Government Code section 65585, HCD is reporting the results of its review.

The adopted housing element, with all modifications and edits, meets the statutory requirements of State Housing Element Law (Gov. Code, § 65580 et seq). The adopted element, including modification and edits, addresses the findings described in HCD’s March 1, 2024 review. However, as noted in the prior review, the housing element cannot be found in substantial compliance until the City has completed necessary rezones (Program 5.1 – Ensure Adequate Sites to Accommodate the RHNA) that meet statutory requirements as described below.

Pursuant to Assembly Bill 1398 (Chapter 358, Statutes of 2021), a jurisdiction that did not adopt a compliant housing element within one year from the statutory deadline (October 15, 2021) cannot be found in compliance until rezones to make prior identified sites available are completed pursuant to Government Code section 65583.2, subdivision (c). As this year has passed and Program 5.1 (Ensure Adequate Sites to Accommodate the RHNA) has not been completed, the housing element will remain out of compliance until the rezoning has been completed to meet all statutory requirements.

However, HCD received draft zoning amendments that are intended to implement Program 5.1 (Ensure Adequate Sites to Accommodate the RHNA). After a preliminary review, these draft amendments comply with statutory requirements pursuant to Government Code section 65583.2, subdivision (c). Once the draft amendments have ATTACHMENT NO. 3
Paulina Morales, City Manager

been adopted, the City should submit the draft amendments and other pertinent approval documentation. HCD will review the documentation and issue correspondence identifying the updated status of the City’s housing element compliance.

Additionally, the City must continue timely and effective implementation of all programs including but not limited to the following:
• Program 1.2 (Monitor and Preserve Affordable Housing) • Program 2.1 (Acquisition and Rehabilitation)
• Program 2.2 (Support Production of Affordable Housing) • Program 3.1 (Review and Update the Development Review Process) • Program 3.2 (Accessory Dwelling Units)
• Program 4.2 (Housing for Persons with Special Needs)
• Program 4.3 (Homeless Assistance and Housing)
• Program 4.4 (Community and Economic Development)
• Program 5.1 (Ensure Adequate Sites to Accommodate the RHNA) • Program 5.2 (Encourage Lot Consolidation and Infill)
The City must monitor and report on the results of these and other programs through the annual progress report, required pursuant to Government Code section 65400.

Please be aware, Government Code section 65585, subdivision (i) grants HCD authority to review any action or failure to act by a local government that it determines is inconsistent with an adopted housing element or housing element law. This includes failure to implement program actions included in the housing element. HCD may revoke housing element compliance if the local government’s actions do not comply with state law.

Several federal, state, and regional funding programs consider housing element compliance as an eligibility or ranking criteria. For example, the CalTrans Senate Bill (SB) 1 Sustainable Communities grant, Affordable Housing and Sustainable Communities programs, Permanent Local Housing Allocation, and the Prohousing Incentive Program consider housing element compliance and/or annual reporting requirements pursuant to Government Code section 65400. With a compliant housing element, the City will meet housing element requirements for these and other funding sources.

For your information, some general plan element updates are triggered by housing element adoption. HCD reminds the City to consider timing provisions and welcomes the opportunity to provide assistance. For information, please see the Technical Advisories issued by the Governor’s Office of Planning and Research at:
https://www.opr.ca.gov/planning/general-plan/guidelines.html.

Paulina Morales, City Manager

HCD appreciates the effort the City’ housing element team provided throughout the housing element update and review. HCD looks forward to receiving and reviewing final documentation of the necessary zoning. If HCD can provide assistance in implementing the housing element, please contact Margaret Scarpa, of our staff, at [email protected].

Sincerely,
Paul McDougall
Senior Program Manager
AGENDA ITEM NO. 10

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: February 18, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: Health Department Update
RECOMMENDATION:

It is recommended that the City Council receive and file the report.

BACKGROUND:

At the January 7, 2025, City Council meeting, Councilmember Gutierrez requested a presentation on the status of the Health Department.

DISCUSSION:

Attached please find the PowerPoint presentation.

OPTIONS:

Receive and file.

Prepared by: Paulina Morales, City Manager
Additional Approval: Dr. Basil Vassantachart
Attachments
Attachment No. 1 - Powerpoint Presentatoin

CITY COUNCIL MEETING
FEBRUARY 18, 2025

HEALTH DEPARTMENT/WEST COVINA HEALTH
West Covina Health

BACKGROUND
City Council directed staff to establish a
West Covina Health Department
2021
Public Health Director/Officer added as
an exempt position in the Municipal Code
20 Apr. 2021
Fees and charges established for services
provided by Health Department;
•City Manager authorized to negotiate and execute
a professional services agreement for health
services
4 May 2021
Health Department established in
Municipal Code
18 May 2021
West Covina Health Department
Overview & Summary submitted to the
California Department of Public Health
May 2021
BACKGROUND (CONT.)
The city continues to
contract with the Los
Angeles County
Department of Public
Health
The County will
continue to serve
West Covina in its
current capacity until
the city's health
department is
approved and
established
Process of separating
from the county will
be a phased approach
Currently, the city’s
focus is continue
pursuing state
provisional approval
for the health
department
Since May 2021, staff
has been meeting
monthly with the
CDPH in their
development of the
application,
certification, and
regulatory process.

DISCUSSION
During the last three and a half years, CDPH
has been working towards updating the
public health regulations pertaining to
establishing a Health Department and other
public health issues all at the same time.

Documents required before an initial
application will include: a Community Health
Needs Assessment (CHNA), Community
Health Improvement Project (CHIP), Public
Health Emergency Preparedness and
Readiness Plan, Public Health Laboratory
Service Agreement and possibly others.

In February, 2024, the City Council has
approved the public health laboratory
service contract with the City of Long
Beach.

At present time, West Covina has
completed a City Emergency Management
Plan with a Public Health Emergency
Preparedness and Readiness Plan. We are
continue working in finalizing the CHNA
and CHIP.

DISCUSSION
 West Covina Health Accomplishment During Past 3 years (aside from collaborating with CDPH on the new health department):
 Organized 18 health fairs with over 2,000 participants  Offering screenings for asthma, cardiovascular risks, diabetes, hypertension, mental health, obesity, osteoporosis, and vision.
 Collaborated with local hospitals to provide 22+ continuous medical education sessions for community and healthcare providers.
 Secured COVID-19 and flu vaccinations and testing for the community.  Distributed 2,000-3,000 health education materials (CDC, CDPH, NIH, and specialty medical societies) to local churches,schools, and community organizations.
 Conducted 3 health needs surveys with over 1,000 residents.  Gathered community health data, performed needs assessments, and developed improvement projects.  Built partnerships with local businesses, churches, clinics, hospitals,schools, and community organizations.  Developed and will roll out several health education programs this year.

DISCUSSION (CONT.)
 Regulation package has undergoing final review by the CDPH legal counsel before submitting it to the office of the Director of the CDPH and was approved.
 In the mid. part of 2024, following the Director’s approval, it was submitted to:

Secretary of California Health and Human Services and Governor Newsom simultaneous for their expedited approval and was approved.

At present,the public health regulatory package update is at the Department of Finance for the analysis of the economy impact to the State of California and the funding for the local health department.  CDPH has not provided any estimated timeframes as to when the Department of Finance will be able to finalize their analysis and funding of the local health department.
 Upon completion of the analysis by the Department of Finance, CDPH will be prepared for the opening of public comment to the updated public health regulation package.

BUDGET
Budget Expenditure Remaining
Balance
 Contract $598,190 $498,501.34 $99,688.66
Amount -
$598,190
BUDGET

CONTINUED
 Invoices
*Most recent invoices are shown.

Invoices 2021- December 2023
totaled $98,391.22
Budget YEAR INVOICE DATE INVOICE AMOUNT
2025 10/31/2024 60,627.00
2025 09/26/2024 3,796.50
2025 09/04/2024 3,789.50
2024 07/15/2024 3,609.75
2024 07/01/2024 16,511.72
2024 05/22/2024 3,934.75
2024 04/16/2024 5,030.00
2024 04/01/2024 5,605.75
2024 03/15/2024 5,314.75
2024 02/14/2024 4,202.50
2024 12/29/2023 3,020.25
2024 12/15/2023 36,557.00
2024 11/15/2023 4,671.25
2024 10/18/2023 6,232.50
2024 09/27/2023 7,566.75
2024 07/31/2023 3,650.00
2023 06/30/2023 5,556.25
2023 06/21/2023 7,631.25
2023 05/09/2023 16,670.00
2023 04/07/2023 156,518.51
2023 02/10/2023 18,010.00
2023 01/11/2023 6,180.00
2023 12/14/2022 15,424.14
TOTAL $400,110.12
TOTAL (Previous Information) $98,391.22

NEXT STEPS
1 When the public comment
period and amendments are
completed, the public health
regulation update package in
the application, certification
and regulatory process will be
filed with the Secretary of
State.
2 Upon filing with Secretary of
State, CDPH will establish a
new department to accept new
application for new local health
department.
3 Upon approval of the
application of a new local
department, CDPH may grant
the local jurisdiction a
“PROVISIONAL STATUS”
with a two (2) years period to
fully establish a full service that
will meet the local communities
need.
4 Upon granting the
“PROVISIONAL STATUS” and
recognized by the CDPH, the
new local health department
will probably be able to start
receiving some funding from
CDPH and apply for aids and
grants to support the various
function of the local health
department.
5 The new local health
department will be expected to
eventually be accredited by the
Public Health Accreditation
Board.

FOR ORGANIZATIONS

THAT WISH TO PARTNER

WITH WEST COVINA
HEALTH

PLEASE CONTACT THE CITY
MANAGER’S OFFICE AT
(626) 939-8743

THANK YOU
&

QUESTIONS
AGENDA ITEM NO. 11

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: February 18, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: Presentation of the City of West Covina's current Emergency Operations Plan RECOMMENDATION:

It is recommended that the City Council receive and file the report.

BACKGROUND:

At the January 21, 2025 City Council meeting, Councilmember Gutierrez requested a presentation on the current Emergency Operations Plan of the City.

DISCUSSION:

Attached please find the PowerPoint presentation.

OPTIONS:

Receive and File.

Prepared by: Antonio Cortina, Chief of Police
Additional Approval: Mike Browne, Acting Fire Chief
Attachments
Attachment No. 1 - Emergency Operations Plan

EMERGENCY OPERATIONS
PLAN UPDATE 2022-2023
Presented by WCFD Chief Browne & WCPD Chief Cortina
Presentation to the
City Council
Tuesday, February 18, 2025
ATTACHMENT NO. 1
Presentation Topics
Ø Why Update the Plan?
Ø The Planning Process
Ø External Agencies
Ø Plan Contents
Ø Future Plan Development
Ø Recent EOC Activation
2 Purpose
Ø The purpose of this presentation is to brief the City Council on the contents of the updated Emergency
Operations Plan (2023)and briefly discuss the recent EOC activation.
3 Why Update the Plan?
Ø Previous plan updated over 5 years ago
Ø Incorporate new legislative requirements
Ø Incorporate best practices
Ø Ensure compliance with California Office of Emergency Services and U.S. Department of Homeland Security
guidelines
Ø Consistency with plans of neighboring cities
4 Ø The purpose of the City of West Covina’s Emergency
Operations Plan is to provide the planning basis for a
coordinated response to extraordinary emergency
situations associated with natural, and human-caused
emergencies or disasters within or affecting the city.

Purpose of the EOP
5 Who will Use the Plan?
Ø City management
Ø City first responders
Ø City support departments
Ø External organizations participating in response
6 Ø Mitigate Hazards
Ø Meet basic human needs
Ø Address needs of people with Access and Functional
Needs
Ø Restore essential services
Ø Support community and economic recovery
Operational Goals
7 Ø Save Lives
Ø Protect Health and Safety
Ø Protect Property
Ø Preserve the environment
Operational Priorities
8 Ø The City’s Emergency Operations Plan may be activated by the City Manager, Assistant Director of Emergency
Services, Fire Chief, Police Chief, or designated
alternatives under any of the following circumstances:

Plan Activation
9 Ø By order of the City Manager or designee for the West Covina Municipal Code Chapter 8, Section 8.7. (Emergency Powers)
Ø Upon proclamation by the Governor that a State of Emergency exists.

Ø Automatically on the proclamation of a State of War Emergency Ø Upon delclaration by the President, of the existence of a National Emergency Ø Automatically, on receipt of an attack warning or actual attack on the United States, or upon occurrence of a a catastrophic disaster that requires immediate government response.

Other Circumstances
10 Ø Local Emergency
Ø State of Emergency
Ø State of War Emergency
Types of Emergency Proclamations in
CA
11 Ø Local Emergency must be issued within 10 days of the actual occurrence of a disaster.

Ø Must be ratified by the City Council with 7 days of the proclamation.

Ø City Council must review the need to continue every 30 days until the Local
Local Emergency Proclamation
12 The Planning Process
Ø Planning initiated in October 2022
Ø Plan Development guided by Planning Team of
representatives from City departments
Ø Based on standard template developed by Disaster
Management Areas C, D, & E
Ø Draft distributed to external stakeholders for review and comment
13 External Agencies
List of external agencies provided opportunity to
review/comment:

Ø American Red Cross
Ø Athens Waste Services
Ø Emanate Health
Ø Foothill Transit
Ø SoCal Gas
Ø Southern California Edison
Ø Access Transit
Ø Disaster Management
Area D Coordinator
14 EOP Plan Elements
Ø Part 1 – Overall Framework for Emergency Response
Ø Part 2 – Emergency Operations Center Operations
Ø Annexes – Additional Detail for Response to Specific Hazards Ø Appendices – Supporting Information
15 EOP Part 1
Ø Situation and Assumptions
Ø Standardized Emergency Management System (SEMS)
Ø Concept of Operations
Ø Organization and Assignment of Responsibilities –
Ø City Departments
Ø External Agencies
16 EOP Part 2
Ø EOC Activation
Ø EOC Organization
Ø EOC Operations
Ø Training and Exercises
17 Annexes
Ø Severe Weather
Ø Earthquake
Ø Criminal/Terrorist Act
Ø Pandemic/Health Emergency
Ø Wildfire
18 Appendices
Ø Quick Start Guide
Ø Resource Request Guide
Ø Information Collection and Dissemination
Ø Glossary
Ø Authorities and References
19 Future Plan
Development

2. Future Emergency Planning
Ø Local Hazard Mitigation Plan
Ø Additional EOP Annexes –
Ø Notification and Warning
Ø Evacuation
Ø Continuity of Government
Ø Mass Care
21 Future Emergency Planning
Ø Local Hazard Mitigation Plan
Ø Additional EOP Annexes –
Ø Notification and Warning
Ø Evacuation
Ø Continuity of Government
Ø Mass Care
22 ØJanuary 7, 2025
Ø0900 – City Manager, Acting Fire Chief and Police
Chief discussed the need to open the EOC. There
wasn’t a current increase in calls for service and
decided to continue to monitor throughout the day.

Local Emergency Proclamation
Timeline
23 Ø January 7, 2025 (cont.)
Ø1500 – Verdugo Dispatch (Fire’s dispatch center)
initiates Emergency Mode to Level B. Still no change to West Covina’s situation.

Local Emergency Proclamation
Timeline
24 ØJanuary 7, 2025 (cont.)
Ø1818 – Eaton Fire starts
Ø1900 – Weather related calls begin to increase
in WC
Local Emergency Proclamation
Timeline
25 ØJanuary 7, 2025 (cont.)
Ø1915 – Verdugo Dispatch moves to Level C.

Local Emergency Proclamation
Timeline
26 ØJanuary 7, 2025 (cont.)
Ø1818 – Eaton Fire starts
Ø1900 – Weather related calls begin to increase
in WC
Local Emergency Proclamation
Timeline
27 ØJanuary 7, 2025 (cont.)
Ø1915 – Verdugo Dispatch moves to Level C.

Local Emergency Proclamation
Timeline
28 Ø Verdugo Level C
Ø All West Covina Fire resources placed on radio standby.

Ø Basic information is relayed to the Battalion Chief.

Ø BC determines resources to be dispatched and track
resources.

Ø Augmented responses may occur due to limited resources.

Local Emergency Proclamation
Timeline
29 Ø January 7, 2025 (cont.)
Ø 1945 – City Manager, Fire Chief and Police Chief determine the need to open the EOC @ Level 3. (This is happening
during Chief Cortina’s swearing in ceremony at the Council Meeting).

Ø Additional resources brought in by Fire, Code Enforcement, and Maintenance department.

Local Emergency Proclamation
Timeline
30 California Office of Emergency Services
EOC Activation Levels
31 Ø January 8, 2025
Ø Local Emergency Proclamation declared by CM
Ø January 14, 2025
Ø Local Emergency Proclamation vatified by City Council Ø February 4, 2025
Ø Local Emergency Proclamation terminated by City Council Local Emergency Proclamation
Timeline
32 Higher Activation to West Covina (Approximately 18 Miles away)  Glendale (Approximately 10 Miles away)
Ø Moved to Level 1 Tuesday-Thursday, Level 2 on Friday and Level 3 Saturday.  South Pasadena (Approximately 8.4 Miles away)
Ø Level 2 shortly after the start of the Eaton Fire, and Sunday back to Level 3.  Alhambra (Approximately 9.8 Miles away)
Ø Level 2 shortly after the start of the Eaton Fire Tuesday-Thursday, Level 3 on Friday.

Other City EOC Activations
Eaton Fire
33 Similar Activation to West Covina (Approximately 18 Miles away) Ø Monterey Park (Approximately 12 Miles away)
Ø Level 3
Ø Burbank (Approximately 17 Miles away)
Ø Level 3
Ø Arcadia (Approximately 12 Miles away)
Ø Level 3
Ø La Verne (Approximately 24 Miles away)
Ø Level 3
Other City EOC Activations
Eaton Fire
34 Questions
?
Thank you!
AGENDA ITEM NO. 12

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: February 18, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: City Hall CCTV & Metal Detector Implementation RECOMMENDATION:

It is recommended that the City Council receive and file the report.

BACKGROUND:

At the December 17, 2024 City Council meeting, Councilmember Gutierrez requested a presentation on metal detectors and CCTV cameras throughout City Hall and Council Chambers.

DISCUSSION:

Attached please find the PowerPoint presentation.

OPTIONS:

Receive and File.

Prepared by: Antonio Cortina, Chief of Police
Attachments
Attachment No. 1 - CCTV & Metal Detector Presentation

CITY HALL CCTV &
Metal Detector Implementation
Presented by WCPD Chief Cortina
Tuesday, February 18, 2025
ATTACHMENT NO. 1
Ø CCTV coverage of City Hall Exterior
Ø City Hall Parking Lot
Ø Interior of Council Chambers
Ø Council Chambers Access Control
Ø Replacing 2 outdated PD cameras
Ø Maintenance to PD exterior cameras
Labor: $65,000
Materials: $65,000
Total: $130,000
Estimate for Project Cost
Camera Types
PNM-C34404RQPZ
Ø 4K 4Ch PTRZ + 2MP 40x PTZ AI Camera
Ø Multi-sensor with 4 separate camera views, 1 controllable PTZ for a total of 5 cameras in one unit
PNM-C32083RVQ
Ø 4K x 4ch AI Camera
Ø Multi-sensor with 4 separate camera views
Camera Types
PNM-C12083RVD
Ø 6MP x 2CH AI Multi-directional Camera
Ø Multi-sensor camera with 2 views
Camera Types
QNV-C9083R
Ø 8MP IR Vandal Dome Camera
Ø 9 of these cameras will be installed
Camera Types
XNF-9010RV
Ø 12MP IR Fisheye Camera
Ø Camera that looks in a 360-degree pattern
Camera Features
Ø Required Equipment:

Walk-thru Detector (approximately $6,000)
Hand-Held Detector (approximately $300)
Metal Detector Considerations
Ø Required Staffing:
• 2 security personnel for entire meeting
(estimated hourly rate: $80 dollars per hour per
person)
• 2 Council Meetings a month plus Planning Commission
Meetings averaging at 4 hours per meeting = $31,000/year minimum
Metal Detector Considerations
AGENDA ITEM NO. 13

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: February 18, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: PUBLIC WORKS OPERATIONS
RECOMMENDATION:

It is recommended that the City Council receive and file the report.

BACKGROUND:

At the December 17, 2024, City Council meeting, Councilmember Gutierrez requested a presentation on the capabilities of the Public Works Department.

DISCUSSION:

Attached please find the PowerPoint presentation.

OPTIONS:

Receive and File.

Prepared by: Renee M. G. Chavez, Management Analyst 1
Attachments
Attachment No. 1 - Public Works Capabilities

PUBLIC WORKS DEPARTMENT
PRESENTED BY: ???
ATTACHMENT 1

PUBLIC WORKS
The Public Works Department’s goal is to provide a wide range of maintenance and repair services to the community while providing excellent customer service.

The Department consists of:
 Administration:

Deputy Director of Public Works, Public Works Superintendent, Management Analyst I, Administrative Assistant II, Office Aide I (1)
 Buildings and Facilities Maintenance:

Building Maintenance Leadworker
 Parks Maintenance:

Maintenance Services Coordinator
 Street Maintenance:

Maintenance Services Coordinator, Maintenance Leadworkers (1 M-Th) and (1 T-F), 1 Operator, 2 Electricians, 2 Maintenance Workers III and 9 Maintenance Workers II (assigned as needed)  Graffiti Abatement:
2 Maintenance Worker II (M-F)
 Sewer and Storm Water Systems: (Staffing from Street Maintenance) Maintenance Leadworker (T-Th), 1 Maintenance Worker III, 2 Maintenance Worker II  Fleet Services:

Maintenance Services Coordinator, Fleet Services
 Sportsplex:
2 Maintenance Worker II (M-Th) 3 Maintenance Worker II (T-F) – Usually scheduled 7 days/week

ORG CHART
Open Filled
Full Time:
 Administrative Staff 0 4
 Maintenance Supervisor 1 0
 Maintenance Services Coordinators 0 3
 Maintenance Leadworker 0 3
 Electrician I/II 0 2
 Maintenance Worker III 1 3
 Maintenance Worker II 4 18
(1 - Maintenance Worker II is out on IOD)
 Equipment Operator 1 0
Part Time:
 1Office Aide I 1 2
(1 Office Aide I is out on Maternity Leave)

PUBLIC WORKS AT WORK
 Cement  Asphalt

PUBLIC WORKS AT WORK
 Pot Hole Repair  Graffiti and Illegal Dumping Removal

PUBLIC WORKS AT WORK
 Red Curb, Crosswalk, Street and Other Painting

PUBLIC WORKS AT WORK
 Traffic Signal and Facility Lighting Repair  Sewer and Lift Station Repair

CONTRACT ADMINISTRATION
The Public Works Department’s manages the following contracts:
 Arborist for preventive tree care and maintenance of the City’s urban  Landscape maintenance for the Civic Center and City Parks  Landscape maintenance for 6 landscape maintenance districts  Landscape and maintenance of Citywide medians, right-of-ways, commercial zones, sidewalks, tree wells and other areas.
 Los Angeles County Agreement for catch basins Citywide  City’s sidewalk inspection and maintenance agreement
 Janitorial Services
 Elevator Maintenance
 HVAC Maintenance and Repair
 Security and Fire Alarm Monitoring, Maintenance and Repair  Vehicle, Heavy Equipment, Fire Aparatus and Equipment Repair  Auto body & Paint
Provides support for:
 CalTrans
 Refuse collection
 Street sweeping

STAFF CAPABILITIES
 Concrete Work
 Masonry
 Electrical Work
 Traffic Signal Maintenance
 Heavy Equipment Operation
 Street Asphalt Repair
 Trenching
 Landscaping/Groundskeeping
 Athletic Field Renovation and
Maintenance
 Painting – interior, exterior, street, curbs
 Welding and Fabrication
 Sewer Maintenance – Camera, Jetting, Line
Repair
 Lift Station Repairs
 Plumbing
 Splash Pad Maintenance
 Drywall, Framing

DEPARTMENT CAPACITY
Current Field Maintenance Staff 9
Vacancies 6
Dedicated Crews:
• Electricians 2
• Building Maintenance Lead 1
• Graffiti Abatement 2
• Right-of Way Crew 2
• Sportsplex Staff 5
Impacts to Capacity:

Workforce Availability
Routine Maintenance
Limited Class A Drivers
Unforeseen Emergencies
Aging infrastructure
Deferred Maintenance
Special Projects

MAINTENANCE
Scheduled Deferred Special Projects
Sewer Hot Spots –Weekly Camera Sewer Lines As Directed by City Manager Monitor Pump and Lift Stations – Daily Playground Inspections Events – Major Events 18 Cross/Slot Gutters –Weekly Run Line – Sewers Homeless Encampments – 2 per month Culverts – Quarterly Engineering Requests
2700 Lift Station – Bimonthly Building Repairs
Traffic Signal Maintenance – Daily Irrigation Repairs in LMDs Paseo Park Lighting – As Available Athletic Field Renovation Building Electrical – As Available Traffic Signals
Seasonal Timers – Quarterly Street Signs
Generator Maintenance Street Stripping/Paint
Elevator
Roof Drain Clearing and Maintenance
* Work is assigned in the order submitted to the GoGov system. Emergencies and safety hazards take priority.

QUESTIONS?
AGENDA ITEM NO. 14

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: February 18, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: MEDIAN BEAUTIFICATION
RECOMMENDATION:

It is recommended that the City Council receive and file the report.

BACKGROUND:

At the December 17, 2024, City Council meeting, Councilmember Gutierrez requested a presentation on the capabilities of the Public Works Department.

DISCUSSION:

Attached please find the PowerPoint presentation.

OPTIONS:

Receive and File.

Prepared by: Renee M. G. Chavez, Management Analyst 1
Attachments
Attachement No. 1 - PowerPoint Presentation

WEST COVINA MEDIAN BEAUTIFICATION
ATTACHMENT 1
2021-2022 AZUSA, GLENDORA AND VINCENT
San Gabriel Valley Conservation Corps
The City of West Covina entered into a cooperative agreement with the San Gabriel Valley Conservation Corps (SGVCC), a 501(c)(3) non-profit organization, that provides work-based experiences for Corpsmembers through is job training specialization in the field of landscape design and construction.

The 7 Priority Medians with a total of 86 planting areas were identified by the City for Beautification utilizing the City’s budgeted funds in its Fiscal Year 2021-2022 Capital Improvement Program budget for jobs training utilizing the Coronavirus Local Fiscal Recover fund established under the American Rescue Plan Act.

Under the agreement , SGVCC produced construction documents, supervised and trained male and female Corpsmembers ages 18-26 to work in crews to design, plant, build, establish and maintain sustainable public landscapes across West Covina.

IDENTIFIED MEDIANS FOR IMPROVEMENT

COMPARISON
Contract Amount $1,275,941.81
*Please note this contract was paid for by ARPA funds; APRA funds would not have covered the project had it been done by City Staff Maintenance Worker II Base with Benefits
$45,571 $65,659.50
Anticipated Employees Months
6-8 3-4 month

IDENTIFIED AREA FOR IMMEDIATE IMPROVEMENT
Amar Median
The City is working with the Contractor for Median Landscape and Maintenance, Brightview Landscape Services to plant fill the median on Amar, West of Azusa to Brentwood Avenue. This project will commence March 2025 as it is the optimal time of year for planting.

The plants to be used are Box Crape Myrtle, Lantana and Daylily.

OPPORTUNITIES FOR IMPROVEMENT
The City will continue to identify and renovate the remaining medians on the following thoroughfares:
 Grand Avenue
 Azusa Avenue
 Glendora Avenue
 Vincent Avenue
 Sunset Avenue
 Amar Road
 West Parkway
QUESTIONS?