West Covina City Council
May 6, 2025

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
Updated May 5, 2025: Proclamation Recognizing Asian American, Native Hawaiian, and Pacific Islander Heritage Month
Updated May 6, 2025: Proclamation Honoring May as Military Appreciation Month MAY 6, 2025, 7:00 PM

REGULAR MEETING

CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tem Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
Councilmember Brian Gutierrez
Please turn off all cell phones and other electronic devices prior to entering the Council Chambers

AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at a Council meeting, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8am to 5pm Monday through Thursday. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk’s Office, Room 317 of City Hall located at 1444 W.

Garvey Avenue South, West Covina, during normal business hours.

NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary.

PUBLIC COMMENTS

ADDRESSING THE CITY COUNCIL
Any person wishing to address the City Council on any matter listed on the agenda, excluding any matter set for a public hearing, or on any other matter within their jurisdiction must complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk prior to the commencement of Oral Communications. No speaker cards will be accepted after the commencement of Oral Communications, except at the discretion of the Presiding Officer.

Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. Comments are limited to three (3) minutes per speaker, unless modified by the Presiding Officer or the City Council.

Any testimony or comments regarding a matter set for a public hearing will be heard during the hearing.

While members of the public are free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the meeting, including, but not limited to, speaking off topic, speaking beyond the speaker’s allotted time limit, making slanderous or profane remarks or using loud, threatening, or abusive language which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. The City of West Covina will not tolerate harassment based upon a person’s race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, gender, sexual orientation, or age.

RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda.

AGENDA

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY

TUESDAY MAY 6, 2025, 7:00 PM

REGULAR MEETING

INVOCATION
Led by Pastor Samuel Martinez of Amazing Love Ministries

PLEDGE OF ALLEGIANCE
Led by Councilwoman Diaz

ROLL CALL

REPORTING OUT FROM CLOSED SESSION

PRESENTATIONS
Proclamation Celebrating the 56th Annual Professional Municipal Clerks Week Proclamation Celebrating Small Business Week
Proclamation Recognizing May as Asian American and Pacific Islander Heritage Month Proclamation Honoring May as Military Appreciation Month Presentation on the West Covina Explorer Program
ORAL COMMUNICATIONS - Three (3) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.

CITY MANAGER'S REPORT
City Manager's report on current City projects.

CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action.

APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE MARCH 18, APRIL 1, AND APRIL 15, 2025 CITY

COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE MARCH 4, 2025, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES.

That the Council approve the March 4, April 1, and April 15, 2025, City Council/Successor Agency Regular Session Meeting Minutes and the March 4, 2025, City Council/Successor Agency Closed Session Meeting Minutes.

ORDINANCES FOR ADOPTION - Procedural Waiver. Waive full reading of each ordinance on the agenda and authorize the approval of each ordinance by title only. 2) CONSIDERATION OF ADOPTION OF ORDINANCE NO. 2530 TO AMEND SECTION 22-141 OF DIVISION 5 OF ARTICLE IV OF CHAPTER 22 OF THE WEST COVINA MUNICIPAL

CODE TO MAKE CHANGES TO THE EXISTING TRUCK ROUTES
It is recommended that the City Council adopt the following ordinance:

ORDINANCE NO. 2530 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 22-141 OF DIVISION 5 OF ARTICLE IV OF CHAPTER 22 OF THE WEST COVINA MUNICIPAL CODE TO MAKE

CHANGES TO THE EXISTING TRUCK ROUTES

CITY MANAGER'S OFFICE
3) CONSIDERATION OF COMMISSIONER APPOINTMENTS
It is recommended that the City Council receive and file this informational report. 4) CONSIDERATION OF NEW FIVE-YEAR GENERAL SERVICES AGREEMENT WITH COUNTY OF LOS ANGELES FOR THE PERIOD OF JULY 1, 2025 THROUGH JUNE 30, 2030
It is recommended that the City Council adopt Resolution No. 2025-36, approving the General Services Agreement with the County of Los Angeles and authorizing the Mayor to execute the agreement in such final form as approved by the City Attorney:

RESOLUTION NO. 2025-36 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING THE GENERAL SERVICES

AGREEMENT WITH THE COUNTY OF LOS ANGELES FOR MISCELLANEOUS

SERVICES TO BE PROVIDED TO THE CITY BY THE COUNTY ON AN AS-NEEDED

BASIS AND AUTHORIZING THE MAYOR TO EXECUTE THE AGREEMENT

COMMUNITY DEVELOPMENT
5) CONSIDERATION OF THE GENERAL PLAN ANNUAL PROGRESS REPORT FOR 2024 It is recommended that the City Council receive and file this staff report. 6) CONSIDERATION OF AGREEMENT WITH DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS, INC. FOR ARCHITECTURAL DESIGN SERVICES FOR THE DEL NORTE PARK IMPROVEMENTS & DOG PARK PROJECT - PROJECT NO. 24001 It is recommended that the City Council take the following actions:

It is recommended that the City Council take the following actions:

Award Request for Proposals (RFP) No. 2025-01 for Architectural Design Services for the Del Norte Park Improvements and Dog Park Project to David Volz Design Landscape Architects, Inc.; and

1. Authorize the City Manager to negotiate and execute a Professional Services Agreement with David Volz Design Landscape Architects, Inc., in an amount not to exceed $215,841, in such final form as approved by the City Attorney.

2. FIRE DEPARTMENT
7) CONSIDERATION OF PURCHASE OF FIRE PREVENTION VEHICLES USING SOUTH

COAST AIR QUALITY MANAGEMENT DISTRICT (AQMD) FUNDS
It is recommended that the City Council take the following actions:

1. Authorize the purchase of three (3) 2025 RAM 1500 pickup trucks, with Lehr upfit package and standard West Covina Fire Department graphics, per specifications, from National Auto Fleet Group through Sourcewell Contract # 091521-NAF (expires 11/8/2025), for a total of $197,687.94, including taxes and fees, using South Coast Air Quality Management District funds.

2. Approve the following resolution:

RESOLUTION NO. 2025-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 (PURCHASE OF VEHICLES USING SOUTH COAST AIR QUALITY MANAGEMENT

DISTRICT (AQMD) FUNDS)
8) CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENT WITH RINCON

ENVIRONMENTAL LLC FOR LOCAL ENFORCEMENT AGENCY REGULATORY

COMPLIANCE SERVICES
It is recommended that the City Council authorize the City Manager to execute the Professional Services Agreement with Rincon Environmental LLC for Local Enforcement Agency (LEA) regulatory compliance services for a term of five (5) years, commencing July 1, 2025 and ending June 30, 2030, with an annual compensation amount not to exceed $75,000, in such final form as approved by the City Attorney.

POLICE DEPARTMENT
9) CONSIDERATION OF PURCHASE OF TACTICAL BULLETPROOF VESTS FOR POLICE

DEPARTMENT
It is recommended that the City Council authorize the purchase of thirty-four (34) Project 7 tactical bulletproof vests directly from Aardvark of La Verne, CA, for a total of $144,452.40, including taxes, using federal equitable sharing funds previously budgeted in Fund 117. 10) CONSIDERATION OF BUDGET AMENDMENT FOR POLICE DEPARTMENT'S COMPUTER

AIDED DISPATCH & RECORDS MANAGEMENT SYSTEM (CAD-RMS) SERVICE It is recommended that the City Council adopt the following resolution authorizing the necessary budget amendment for the Police Department's CAD-RMS service:

RESOLUTION NO. 2025-34 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 (WCPD CAD-RMS SERVICE)
11) CONSIDERATION OF ANNUAL MILITARY EQUIPMENT REPORT (AB 481) It is recommended that the City Council receive and file the annual military equipment report.

END OF CONSENT CALENDAR

DEPARTMENTAL REGULAR MATTERS

CITY MANAGER'S OFFICE
12) EDUCATIONAL REQUIREMENTS FOR CITY JOB DESCRIPTIONS
It is recommended that the City Council provide direction.

MAYOR/COUNCILMEMBERS REPORTS
AB 1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.) 13) SPRING FESTIVAL 2025 EXPENDITURE AND REVENUE BREAKDOWN It is recommended that the City Council receive and file the Spring Festival 2025 Expenditure and Revenue Breakdown.

CITY COUNCIL COMMENTS

ADJOURNMENT
Next Tentative City Council Meeting
Regular Meeting May 20, 2025 7:00 PM

RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:

Section 2-47. - Addressing the council.

Pursuant to the California Government Code, any person wishing to address the city council on any matter on the agenda or on any other matter within their jurisdiction, excluding any matter set for a public hearing, may do so upon first securing the recognition of the presiding officer during the time designated as “Oral Communications” on the agenda. The city council may not act on any item unless it is listed on the agenda.

Section 2-48. - Manner of addressing city council; time limit; persons addressing may be sworn. (a)    Each person wishing to address the city council shall submit a speaker card to the city clerk prior to the commencement of the time designated for oral communications. No speaker cards will be accepted after the commencement of oral communications, except at the discretion of the presiding officer. (b)    When called forward by the presiding officer or the city clerk, each person addressing the city council shall step up to the podium and give his or her name and city of residence in an audible tone of voice for the record. (c)    Each person addressing the city council during oral communications shall limit his or her comments to three (3) minutes, unless the time limit is modified by the presiding officer or the city council. In order to provide all speakers the opportunity to participate in oral communications, the presiding officer or the city council may reduce the time limit to allow opportunity to participate in oral communications, the presiding officer or the city council may reduce the time limit to allow reasonable time for all speakers to address the city council. (d)    All remarks shall be addressed to the city council as a body and not to any member thereof. No person, other than the city council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the city council, without the permission of the presiding officer. No question shall be asked of a council member except through the presiding officer.
(e)    The presiding officer may require any person to be sworn as a witness before addressing the city council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the California Penal Code.

Section 2-50. - Decorum—Required.
(a)    While the city council is in session, council members shall preserve order and decorum, and a council member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any council member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided.
(b)    Members of the public shall not willfully disrupt the meeting or act in a manner that actually disrupts, disturbs, impedes, impairs, or renders infeasible the orderly conduct of the meeting. For the purposes of this Code, “willfully disrupt” includes, but is not limited to, continuing to do any of the following after being warned by the presiding officer that the behavior is disrupting the meeting and failure to cease the behavior may result in removal from the meeting:
(1)    Addressing the mayor or city council without first being recognized. (2)    Persisting in addressing a subject or subjects, other than that before the mayor and city council. (3)    Repetitiously addressing the same subject.
(4)    Failing to relinquish the podium when directed to do so. (5)    From the audience, interrupting or attempting to interrupt, a speaker, the presiding officer, a council member, or a staff member, or shouting or attempting to shout over a speaker, the presiding officer, a council member or a staff member. (6)    From the audience, engaging in disorderly, disruptive, or boisterous conduct, including, but not limited to, handclapping, stomping of feet, whistling, making noise, use of abusive, threatening or profane language or obscene gestures, yelling, obstructing the view of other audience members, or similar conduct which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting.
(7)    As a speaker, making slanderous or profane remarks or using loud, threatening, or abusive language which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting; interrupting or attempting to interrupt the presiding officer, a council member, or a staff member; shouting over or attempting to shout over the presiding officer, a council member, or a staff member; or engaging in any other disorderly conduct which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting. Nothing in this section or any rules of the city council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the city or of the acts or omissions of the city council.
(8)    Engaging in behavior that constitutes use of force or a true threat of force. (c)    It shall be unlawful to violate the provisions of this section. A person violating this section may be removed and barred from further participation at the meeting at which the violation occurs. (d)    If any subsection, sentence, clause, or phrase or word of this section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this section. The city council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional.

Section 2-51. - Enforcement of decorum.

The chief of police or any member or members of the police department or other members of the city staff may be designated by the council to be sergeant-at-arms when, in the opinion of the presiding officer, the services of a sergeant-at-arms is necessary, and the sergeant-at-arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum in accordance with section 2-50 at the council meeting, including, but not limited to, removing and barring from further participation at the meeting any person who is willfully disrupting the orderly conduct of the meeting.

Section 2-52. Persons authorized to be within council area.

No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council.

The following are excerpts from the Penal Code:

Section 148. Resisting public or peace officers or emergency medical technicians in discharge of their duties; Removal of weapon from person or presence of public or peace officer. (a) (1) Every person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety Code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment.

Section 403. Disturbance of assembly or meeting other than religious or political.

Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 302 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.

AGENDA ITEM NO. 1

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: CONSIDERATION OF APPROVAL OF THE MARCH 18, APRIL 1, AND APRIL 15, 2025

CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE MARCH 4, 2025, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES.

RECOMMENDATION:

That the Council approve the March 4, April 1, and April 15, 2025, City Council/Successor Agency Regular Session Meeting Minutes and the March 4, 2025, City Council/Successor Agency Closed Session Meeting Minutes.

BACKGROUND:

That the City Council adopt the attached minutes.

Prepared by: Lisa Sherrick, Assistant City Clerk
Attachments
Attachment No. 1 - 3/18/2025 Closed Session Minutes Draft Attachment No. 2 - 3/18/2025 Regular Session Minutes Draft Attachment No. 3 - 4/1/2025 Closed Session Minutes Draft Attachment No. 4 - 4/1/2025 Regular Session Minutes Draft Attachment No. 5 - 4/15/2025 Regular Closed Session Minutes Draft Attachment No. 6 - 4/15/2025 Regular Session Minutes Draft CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness ATTACHMENT NO. 1
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
MARCH 18, 2025, 6:00 PM
REGULAR MEETING - CLOSED SESSION
MANAGEMENT RESOURCE CENTER 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tem Letty Lopez Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
Councilmember Brian Gutierrez

MINUTES
CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Tony Wu on Tuesday, March 18, 2025, at 6:00 p.m., in the Management Resource Center, 1444 West Garvey Avenue South, West Covina, California.

ROLL CALL
Council Members

Present: Council Members Ollie Cantos (arrived at 6:15), Rosario Diaz, Brian Gutierrez, Mayor Tony Wu

Absent:  Mayor Pro Tem Lopez-Viado
ATTACHMENT NO. 1
City Staff: Roxanne Lerma, Assistant City Manager, Thomas Duarte, City Attorney, Maria-Luisa Olena, Assistant Finance Director, Gerardo Rojas Acting Economic Development & Housing Manager.

PUBLIC COMMENTS ON ITEMS ON THE AGENDA
Armondo Herman
CLOSED SESSION

1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government Code § 54956.8
Property: 811 S. Sunset Ave. (8468-016-034)
Agency Negotiator: Morales, Duarte
Negotiating Parties: Meritage Homes, LLC
Under Negotiation: Price and Terms

2. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government Code § 54956.8

Property: 8474-007-941 (Plaza West Covina Property)
Agency Negotiator:  Morales, Duarte
Negotiating Parties: Department of Transportation (Caltrans) Under Negotiation: Terms of Exclusive Negotiation Agreement

3. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators:  Morales, Duarte
Employee Organizations
 Confidential Employees
 Maintenance & Crafts Employees
 Non-Sworn
 W.C. Police Officers’ Association
 W.C. Firefighters’ Management Assoc.
 W.C. Firefighters’ Association, I.A.F.F., Local 3226
 General Employees
 Mid-Management Employees
 W.C. Police Management Association
Unrepresented Employee Group
 Department Heads
REPORTING OUT
City Attorney Thomas Duarte reported that no action was taken during the Closed Session Meeting.

ATTACHMENT NO. 1

ADJOURNMENT
A motion to adjourn the Regular Closed Meeting was made by Mayor Tony Wu, and the meeting was adjourned at 6:30p.m. The next regularly scheduled Regular Closed City Council Meeting will be held on Tuesday, April 1, 2025, at 6:00 p.m. in the Management Resource Center 3rd Floor, 1444 West Garvey Avenue South, West Covina, California.

Submitted By:
____________________________
Lisa Sherrick
Assistant City Clerk
__________________________
Tony Wu
Mayor
ATTACHMENT NO. 2
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
MARCH 18, 2025, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tem Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
Councilmember Brian Gutierrez

MINUTES
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY

INVOCATION
Led by Pastor Felicia R. Bagneris from Murph Chapel -St. Paul AME Church PLEDGE OF ALLEGIANCE
Led by Councilman Gutierrez
ROLL CALL
Council Members

Present: Council Members Ollie Cantos, Rosario Diaz, Brian Gutierrez, Mayor Wu

Absent: Mayor Pro Tem Lopez-Viado
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas Durate reported that no action was taken during the Closed Session Meeting.

ATTACHMENT NO. 2

PRESENTATIONS
 Presentation by Mr. Tyler Wigglesworth, Coordinator of the Performing Arts Academy and a donation from The Chinese American Association of West Covina
 Presentation by SGCOG Regarding Measure A Funding Options ORAL COMMUNICATIONS - Three (3) minutes per speaker
Douglas Fore
Christina Larios
Ryan Serrano
Glenn Kennedy
CITY MANAGER'S REPORT
City Manager's report on current City projects.

CONSENT CALENDAR
ACTION: Motion by Councilman Gutierrez and Second by Councilman Cantos, (Items 6-8 were pulled by Councilmember Gutierrez) 4-0 (Absent Lopez-Viado) to:

Approve Consent Calendar Items 1 – 5.

ACTION: Motion by Councilman Gutierrez and Second by Councilman Cantos, (Item was pulled by Councilmember Gutierrez) 4-0 (Absent Lopez-Viado) to:

Approve Consent Calendar Item 6.

ACTION: Motion by Councilman Gutierrez and Second by Councilman Cantos, (Item was pulled by Councilmember Gutierrez) 4-0 (Absent Lopez-Viado) to:

Approve Consent Calendar Item 7.

ACTION: Motion by Councilman Gutierrez and Second by Councilman Cantos, (Item was pulled by Councilmember Gutierrez) 4-0 (Absent Lopez-Viado) to:

Approve Consent Calendar Item 8.

APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE MARCH 4, 2025, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE MARCH 4, 2025, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES.

Carried 4-0 to: approve the March 4, 2025, City Council/Successor Agency Regular Session Meeting Minutes and the March 4, 2025, City Council/Successor Agency Closed Session Meeting Minutes.

ORDINANCES FOR ADOPTION - Procedural Waiver.  Waive full reading of each ordinance on the agenda and authorize the approval of each ordinance by title only.

ATTACHMENT NO. 2
2) CONSIDERATION OF ADOPTION OF ORDINANCE NO. 2525 (CODE AMENDMENT NO. 24-01) TO AMEND CHAPTER 26 OF THE WEST COVINA MUNICIPAL CODE TO MAKE CORRECTIONS AND INCORPORATE REQUIRED UPDATES TO COMPLY WITH STATE LAW, AND TO AMEND THE “COMMERCIAL” PORTION OF THE PLANNED COMMUNITY DEVELOPMENT NO. 1 (PCD-1) FOR THE WEST COVINA PORTION OF WOODSIDE VILLAGE TO MAKE
DEVELOPMENT WITHIN THE PCD-1 ZONING CONSISTENT WITH THE CURRENT ZONING
Carried 4-0 to: adopt the following ordinance:

ORDINANCE NO. 2525 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING CODE AMENDMENT NO. 24-01, THE DEVELOPMENT CODE UPDATE CLEAN UP, AMENDING CHAPTER 26 (ZONING) OF THE WEST COVINA MUNICIPAL CODE, AND AMENDING THE COMMERCIAL PORTION OF PLANNED COMMUNITY DEVELOPMENT NO. 1 (PCD-1) FOR THE WEST COVINA PORTION OF WOODSIDE VILLAGE
CITY MANAGER'S OFFICE
3) CONSIDERATION OF A LETTER SUPPORTING SAN GABRIEL VALLEY COUNCIL OF GOVERNMENT PROPOSAL FOR ALLOCATION OF MEASURE A - LOCAL SOLUTION FUNDS (LSF) FUNDING SCENARIO #4 WITH MODIFICATIONS Carried 4-0 to: authorize the Mayor to sign a letter supporting the San Gabriel Valley Council of Government's modified Scenario 4 for the allocation of Measure A Local Solutions Funds.
4) CONSIDERATION OF MAYORAL APPOINTMENT OF CITY COUNCIL MEMBER GUTIERREZ TO SERVE ON HURST RANCH HISTORICAL FOUNDATION BOARD OF DIRECTORS

Carried 4-0 to: adopt the following resolution:

RESOLUTION NO. 2025-24 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, CONFIRMING THE APPOINTMENT OF COUNCIL MEMBER GUTIERREZ TO THE HURST RANCH HISTORICAL FOUNDATION BOARD OF DIRECTORS
COMMUNITY DEVELOPMENT
5) CONSIDERATION OF REQUEST FOR PROPOSALS FOR MULTI-PARK LED SIGN INSTALLATION PROJECT (PROJECT NO. C25022)
Carried 4-0 to: take the following actions:

ATTACHMENT NO. 2

1. Reject All Bids for the Request for Proposals - LED Signage at City Community Facilities (Project No. C25022)
6) CONSIDERATION OF AGREEMENT WITH BRIAN F. KNIGHT, ARCHITECT, INC.

DBA BFK ARCHITECTURE + PLANNING FOR DESIGN SERVICES FOR CITY HALL ADA IMPROVEMENTS - PROJECT NO. 22017
Carried 4-0 to: take the following actions:

1. Award the Request for Proposals (RFP) for design services for the City Hall ADA Improvements Project to Brian F. Knight, Architect Inc. dba BFK Architecture + Planning; and

2. Authorize the City Manager to negotiate and execute a Professional Services Agreement with Brian F. Knight, Architect Inc. dba BFK Architecture + Planning, with a maximum compensation of $233,000.00, in such final form as approved by the City Attorney.

FINANCE DEPARTMENT
7) CONSIDERATION OF RESOLUTION REQUIRING AMENDMENT TO CITY'S PURCHASING POLICY TO REQUIRE ALL NEW EXPENDITURES RELATING TO THE HEALTH DEPARTMENT TO BE APPROVED BY THE CITY COUNCIL Carried 4-0 to: adopt the following resolution:

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DIRECTING STAFF TO ADD LANGUAGE TO THE CITY’S PURCHASING POLICY REGARDING CITY COUNCIL APPROVAL OF ALL PROPOSED NEW EXPENDITURES RELATING TO THE ESTABLISHMENT OF THE WEST COVINA HEALTH DEPARTMENT
POLICE DEPARTMENT
8) CONSIDERATION OF AGREEMENT TO PROVIDE SUPPLEMENTAL LAW ENFORCEMENT SERVICES TO FOOTHILL TRANSIT
Carried 4-0 to: authorize the City Manager to execute the Supplemental Law Enforcement Services Agreement with Foothill Transit for the provision of supplemental law enforcement services by the West Covina Police Department.

END OF CONSENT CALENDAR

MAYOR/COUNCILMEMBERS REPORTS
ATTACHMENT NO. 2
9) PENSION PREFUNDING INFORMATION
ACTION: Motion by Councilman Cantos and Second by Councilmember Gutierrez Cantos, 4-0 (Absent Lopez-Viado) to: conduct a financial analysist laying out different investment scenarios to pursue different strategies and to see what the implications are for each, and to have a list of choices to optimize the health of the budget.

CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION  Councilmember Gutierrez: Initiate and RFP for tree services by April 22nd – No Objection.
 Councilmember Gutierrez: Request a presentation by the next meeting on the cost breakdown of the Health Department and to be included in the Council packet. – No objection.
 Councilmember Gutierrez: Request Police Chief to present on the volunteer program and how the public campaign will be a part of the program – No Objection.
 Councilmember Gutierrez: Ask Mayor Wu to proclaim April 2nd as World Autism Month.
 Councilman Cantos: On Willow south of Merced, a road was repaved and then torn up sewer lines, how could this happen? –  and from a process standpoint, how could that happen and who’s going to pay for it? Council would like to have Transtech provide a presentation. -No objection.
 Councilman Cantos -  When there is business wanting to replace an air conditioner, there is a practice of charging $2000.00 from the Planning Division.

Council would like staff to look into this practice and is there an option to change the policy. – No objection

CITY COUNCIL COMMENTS
 Councilman Cantos stated that the reason he was not in attendance on March 4th was because he was a guest of Congressman Cisneros at the State of the Union.
 Councilman Cantos mentioned that he is having a District Meeting Thursday March 27th and expects staff to be in attendance.
 Councilmember Gutierrez thanked City Staff for all the good work they are doing and there is graffiti at Orangewood Park and has not been removed, the skate park remains dark. Councilmember Gutierrez also thanked the Chief of Police and Acing Fire Chief as well as SCE to for changing the light bulbs that need to be changed.

ATTACHMENT NO. 2
 Councilmember Gutierrez reported that Athens will remove the old paint at the skate park and student artist will paint murals.
 Councilman Cantos reminded staff about his Mother May I to have Athens report about SB 1383 at Council Meeting near Earth Day.

ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Tony Wu, and the meeting was adjourned at 9:20p.m. The next regularly scheduled Regular City Council Meeting will be held on Tuesday, April 1, 2025, at 7:00 p.m. in the City Council Chambers, 1444 West Garvey Avenue South, West Covina, California.

Submitted By:
____________________________
Lisa Sherrick
Assistant City Clerk
__________________________
Tony Wu
Mayor
ATTACHMENT NO. 3
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
APRIL 1, 2025, 6:00 PM
REGULAR MEETING - CLOSED SESSION
MANAGEMENT RESOURCE CENTER 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tem Letty Lopez Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
Councilmember Brian Gutierrez

MINUTES
CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Tony Wu on Tuesday, April 1, 2025, at 6:00 p.m., in the Management Resource Center, 1444 West Garvey Avenue South, West Covina, California.

ROLL CALL
Council Members

Present: Council Members Ollie Cantos (arrived at 6:25), Brian Gutierrez, Mayor Pro Tem Letty Lopez-Viado, Mayor Tony Wu

Absent:  Councilwoman Diaz
City Staff: Paulina Morales, City Manager, Roxanne Lerma, Assistant City Manager, Thomas Duarte, City Attorney, Armineh Megrabyan, Attorney Kessel & Megrabyan, Maria-Luisa Olena, Assistant Finance Director,
ATTACHMENT NO. 3

PUBLIC COMMENTS ON ITEMS ON THE AGENDA
Armondo Herman
Mistress Transgender Queen
CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government Code § 54956.9(d)(1)

1.Curtis McCart v. City of West Covina, et al. (LA Superior Court Case No. 23STCV12346)

2. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to Government Code § 54957.6
City Negotiators:  Morales, Duarte
Employee Organizations
 Confidential Employees
 Maintenance & Crafts Employees
 Non-Sworn
 W.C. Police Officers’ Association
 W.C. Firefighters’ Management Assoc.
 W.C. Firefighters’ Association, I.A.F.F., Local 3226
 General Employees
 Mid-Management Employees
 W.C. Police Management Association
Unrepresented Employee Group
 Department Heads
REPORTING OUT
City Attorney Thomas Duarte reported that no action was taken during the Closed Session Meeting.
-THIS SECTION INTENTIONALY LEFT BLANKADJOURNMENT
A motion to adjourn the Regular Closed Meeting was made by Mayor Tony Wu, and the meeting was adjourned at 6:30p.m. The next regularly scheduled Regular ATTACHMENT NO. 3
Closed City Council Meeting will be held on Tuesday, April 15, 2025, at 6:00 p.m. in the Management Resource Center 3rd Floor, 1444 West Garvey Avenue South, West Covina, California.

Submitted By:
____________________________
Lisa Sherrick
Assistant City Clerk
__________________________
Tony Wu
Mayor
ATTACHMENT NO. 4
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
APRIL 1, 2025, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tem Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
Councilmember Brian Gutierrez

MINUTES
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY

INVOCATION
Led by Rev. Felicia R. Bagneris of Murph Chapel-St. Paul AME Church PLEDGE OF ALLEGIANCE
Led by Councilman Cantos
ROLL CALL
Council Members
ATTACHMENT NO. 4

Present: Council Members Ollie Cantos, Brian Gutierrez, Mayor Pro Tem Letty LopezViado, Mayor Tony Wu

Absent: Councilwoman Rosario Diaz
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas Durate reported that no action was taken during the Closed Session Meeting

PRESENTATIONS
 Proclamation and Presentation Recognizing April as Donate Life Month  Proclamation and Tile Presentation Recognizing April as National Autism Month
 Presentation by Suburban Water Regarding Fire Hydrants ORAL COMMUNICATIONS - Three (3) minutes per speaker
Jerri Potras
Nick Lewis
Gloria Gandara
Mario Sobalvarro
Tom Kiesche
Veronica
Robert Arnold
John Shewmaker
Christina Larios
Douglas Fore
Mr. G
CITY MANAGER'S REPORT
City Manager's report on current City projects.

CONSENT CALENDAR
ACTION: Motion by Mayor Pro Tem Lopez-Viado and Second by Councilmember Gutierrez, 4-0 (Absent Diaz) to: Approve Consent Calendar Items 1,3 – 5. (Item No. 2 was pulled by Councilman Cantos and Item No. 6 was pulled by the City Manager to be brought back at a future meeting).

ACTION: Motion by Councilman Gutierrez and Second by Mayor Pro Tem LopezViado, 3-1 (Absent Diaz: No Cantos) to: Approve Consent Calendar Item 2.

CITY MANAGER'S OFFICE
1) CONSIDERATION OF ADDITIONAL AUTHORIZATION TO CONTINUE THE MOVE WC PROGRAM
Carried 3-0 to: authorize the City Manager to continue to negotiate and execute amendments extending the terms of the Central and Voucher agreements with Uber ATTACHMENT NO. 4
Technologies for the Move WC program, provided that the total cost of the program does not exceed $250,000.
2) CONSIDERATION OF INTRODUCTION OF ORDINANCE AMENDING SECTION 2- 7 OF THE WEST COVINA MUNICIPAL CODE RELATING TO REMOVAL OF

COMMISSIONERS
Carried 3-1 to: introduce the following ordinance:

ORDINANCE NO. 2529 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 2-67 (APPOINTMENT, VACANCIES, AND REMOVAL) OF ARTICLE III (ADVISORY COMMISSIONS) OF CHAPTER 2 (ADMINISTRATION) OF THE WEST COVINA MUNICIPAL CODE RELATING TO REMOVAL OF COMMISSIONERS AND MAKING A DETERMINATION THAT THE ORDINANCE IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3) (COMMON SENSE EXEMPTION)

COMMUNITY DEVELOPMENT
3) CONSIDERATION OF ACCEPTANCE OF WORK AND AUTHORIZATION TO FILE THE NOTICE OF COMPLETION FOR THE CORTEZ PARK SENIOR & COMMUNITY CENTER ROOF AND HVAC IMPROVEMENTS PROJECT - PROJECT NO. 24009 Carried 4-0 to: It is recommended that the City Council take the following actions:

1. Accept the work performed by AC Pros, Inc. for the Cortez Park Senior & Community Center Roof and HVAC Improvements Project (Project No. 24009) with a final cost of $1,474,242.76; and

2. Authorize the City Manager and Assistant City Clerk to execute the Notice of Completion and file the Notice of Completion with the County of Los Angeles Registrar-Recorder; and

3. Authorize the City Manager to release the retention once appropriate. 4) CONSIDERATION OF ACCEPTANCE OF WORK AND AUTHORIZATION TO FILE THE NOTICE OF COMPLETION FOR THE CITYWIDE SIDEWALK, CURB AND GUTTER REPAIRS PROJECT (PROJECTS 21014 & 21015)
Carried 4-0 to: It is recommended that the City Council take the following actions:

1. Accept the work performed by CJ Construction, Inc. for the Citywide Sidewalk, Curb & Gutter Repairs Project (Project No. 21014 & 21015) with a final cost of $283,682.38;

2. Authorize the City Manager and Assistant City Clerk to execute the Notice of Completion and file the Notice of Completion with the County of Los Angeles Registrar-Recorder; and

3. Authorize the City Manager to release the retention once appropriate.

ATTACHMENT NO. 4
FINANCE DEPARTMENT
5)  CONSIDERATION OF APPOINTMENTS TO THE CALIFORNIA JOINT POWERS AUTHORITY BOARD OF DIRECTORS
Carried 4-0 to: It is recommended that the City Council appoint Mayor Tony Wu as Director, and Councilmember Brian Gutierrez and Assistant Finance Director MariaLuisa Olea as alternates to represent the City on the California Joint Powers Insurance Authority (CJPIA) Board of Directors and direct staff to submit the Certification of Director and Alternate(s) to CJPIA.

PUBLIC WORKS
6) CONSIDERATION OF INCREASING ANNUAL COMPENSATION FOR
AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR CITYWIDE TREE MAINTENANCE SERVICES FOR FISCAL YEAR 2024-2025
This item was pulled by the City Manager for a future meeting.

END OF CONSENT CALENDAR
CITY COUNCIL REQUESTS FOR REPORTS
7) STREET SWEEPING SIGNAGE INSTALLATION UPDATE
It is recommended that the City Council receive and file the report. 8) LOCAL HIGHWAY SAFETY IMPROVEMENT PROGRAM (HSIP) OVERVIEW It is recommended that the City Council receive and file the report. 9) WHATS NEW IN TRAFFIC – TRAFFIC CONTROL DEVICES AND GUIDELINES It is recommended that the City Council receive and file the report CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION  Councilmember Gutierrez: Provide a list of accomplishments from our State Lobbyist by the 2nd meeting in May. – No objection
 Councilmember Gutierrez: Staff report and presentation for the total cost of the Spring Festival, including overtime by the May 6th. Council Meeting– No objection.
 Councilmember Gutierrez: By the 2nd meeting of May invite the sanitation district to provide a presentation on the street work performed. – No Objection.

ATTACHMENT NO. 4
 Councilmember Gutierrez: Presentation on policy or recommendations with options/cost to implement tracking devices on all city vehicles except Police and Fire by the 2nd meeting in May. – No Objection
 Councilman Cantos: Explore the options/cost of requiring spaying and neutering pets in West Covina by the 2nd meeting in May. – No Objection  Councilman Cantos: In support of accountability please provide attendance records of all commissioners within the past year including meetings that have been cancelled due to lack of quorum. – No objection
 Councilman Cantos: Requested staff to look into AI Translation for Council Meetings by the second meeting in May. – No Objection
CITY COUNCIL COMMENTS
 Councilman Gutierrez would like to invite the community to apply for Planning, Human Resource, and Community and Senior Services Commissions.  Mayor Wu thanked staff for their hard work in regards to the Spring Festival.

ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Tony Wu, and the meeting was adjourned at 7:45 p.m. The next regularly scheduled Regular Closed City Council Meeting will be held on Tuesday, April 14, 2025, at 6:00 p.m. in the Council Chambers, 1444 West Garvey Avenue South, West Covina, California.

Submitted By:
____________________________
Lisa Sherrick
Assistant City Clerk
__________________________
Tony Wu
Mayor
ATTACHMENT NO. 5
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
APRIL 15, 2025, 6:00 PM
REGULAR MEETING - CLOSED SESSION
MANAGEMENT RESOURCE CENTER 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tem Letty Lopez Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
Councilmember Brian Gutierrez

MINUTES
CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Tony Wu on Tuesday, April 15, 2025, at 6:00 p.m., in the Management Resource Center, 1444 West Garvey Avenue South, West Covina, California.

ROLL CALL
Council Members

Present: Council Members Ollie Cantos, Brian Gutierrez, Rosario Diaz, Mayor Pro Tem Letty Lopez-Viado, Mayor Tony Wu

Absent: None
City Staff: Paulina Morales, City Manager, Roxanne Lerma, Assistant City Manager, Thomas Duarte, City Attorney, Maria-Luisa Olena, Assistant Finance Director.

ATTACHMENT NO. 5
PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None
CLOSED SESSION

1. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Initiation of litigation pursuant to Government Code § 54956.9(d)(4)
Number of Cases: One (1)

2. PUBLIC EMPLOYEE APPOINTMENT - Pursuant to Government Code §54957(b)(1) Title: Finance Director

3. CONFERENCE WITH LABOR NEGOTIATORS - Pursuant to Government Code § 54957.6
City Negotiators:  Morales, Duarte
Employee Organizations
 Confidential Employees
 Maintenance & Crafts Employees
 Non-Sworn
 W.C. Police Officers’ Association
 W.C. Firefighters’ Management Assoc.
 W.C. Firefighters’ Association, I.A.F.F., Local 3226
 General Employees
 Mid-Management Employees
 W.C. Police Management Association
Unrepresented Employee Group
 Department Heads
REPORTING OUT
Motion by Brian Gutierrez and a Second by Mayor Pro Tem Lopez-Viado, 5-0 vote directing staff to initiate litigation against Los Angeles County and Supervisor Solis requesting to be paid Measure A funds directly from County to City. -THIS SECTION INTENTIONALY LEFT BLANKADJOURNMENT
ATTACHMENT NO. 5
A motion to adjourn the Regular Closed Meeting was made by Mayor Tony Wu, and the meeting was adjourned at 6:47p.m. The next regularly scheduled Regular Closed City Council Meeting will be held on Tuesday, May 6, 2025, at 6:00 p.m. in the Management Resource Center 3rd Floor, 1444 West Garvey Avenue South, West Covina, California.

Submitted By:
____________________________
Lisa Sherrick
Assistant City Clerk
__________________________
Tony Wu
Mayor
ATTACHMENT NO. 6
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
APRIL 15, 2025, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tem Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
Councilmember Brian Gutierrez

MINUTES
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY

INVOCATION
Led by Pastor Kevin Yriarte from West Covina Police Department PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tem Lopez-Viado
ROLL CALL
Council Members
ATTACHMENT NO. 6

Present: Council Members Ollie Cantos, Rosario Diaz, Brian Gutierrez, Mayor Pro Tem Letty Lopez-Viado, Mayor Tony Wu

Absent: None
REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas Durate reported that a motion was made by Brian Gutierrez and a Second by Mayor Pro Tem Lopez-Viado, 5-0 vote directing staff to initiate litigation against Los Angeles County and Supervisor Solis requesting to be paid Measure A funds directly from County to City.

PRESENTATIONS
 Certificate Celebrating West Covina Police Department Baker to Vegas Win  Certificate Recognizing Councilwoman Rosario Diaz for Woman of the Year by Assemblywoman Rubio
 Certificate Recognizing Commissioner Sherry Fischer for Woman of the Year by Senator Rubio
ORAL COMMUNICATIONS - Three (3) minutes per speaker
Albert Ochoa
John Shewmaker
Teresa Cozad
Brian Calderon Tabatabai
Mario Sobalvarro
Christina Larios
Jim Grivich
Representative from West Covina Methodist Church
CITY MANAGER'S REPORT
City Manager's report on current City projects.

CONSENT CALENDAR
ACTION: Motion by Councilmember Gutierrez and Second by Mayor Wu, 3-2 (No:

Cantos, Diaz) to: Approve Consent Calendar Item 1.(Item was pulled by Councilman Cantos).

ACTION: Motion by Councilmember Gutierrez and Second by Councilman Cantos 4-1 (No: Wu) to reject all bids, issue a new RFP and work with Transtech to gather additional information. (Item was pulled by Councilmember Gutierrez).

ACTION: Motion by Councilman Wu and Second Councilmember Gutierrez, 5-0 to: Approve Consent Calendar Item 3. (Item was pulled by Councilman Wu).

ATTACHMENT NO. 6
ACTION: Motion by Councilman Cantos and Second by Councilmember Gutierrez 5-0) to: Approve Consent Calendar Item 4. (Item was pulled by Councilman Cantos).

ACTION: Motion by Councilmember Gutierrez and Second by Mayor Pro Tem Lopez-Viado, 5-0 to: Approve Consent Calendar Item 5. (Item was pulled by Councilmember Gutierrez).

ACTION: Motion by Councilman Gutierrez and Second by Mayor Pro Tem LopezViado, 5-0 to: Approve Consent Calendar Item 6. (Item was pulled by Councilmember Gutierrez).

ORDINANCES FOR ADOPTION - Procedural Waiver.  Waive full reading of each ordinance on the agenda and authorize the approval of each ordinance by title only. 1) CONSIDERATION OF ADOPTION OF ORDINANCE AMENDING SECTION 2-67 OF THE WEST COVINA MUNICIPAL CODE RELATING TO REMOVAL OF

COMMISSIONERS
Carried 3-2 to adopt the following ordinance:

ORDINANCE NO. 2529 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 2-67 (APPOINTMENT, VACANCIES, AND REMOVAL) OF ARTICLE III (ADVISORY COMMISSIONS) OF CHAPTER 2 (ADMINISTRATION) OF THE WEST COVINA MUNICIPAL CODE RELATING TO REMOVAL OF COMMISSIONERS AND MAKING A DETERMINATION THAT THE ORDINANCE IS EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3) (COMMON SENSE EXEMPTION)
COMMUNITY DEVELOPMENT
2) CONSIDERATION OF CITY STAFFING OF THE ENGINEERING SERVICES DIVISION AND/OR AWARD OF PROFESSIONAL SERVICES AGREEMENT FOR CITY ENGINEERING SERVICES
Carried 4-1 to: take the following actions:

1. Reject bids.; and

2. Issue a new RFP.: and

3. Authorize the City Manager to work with Transtech to provide additional information regarding budget and grant information.
3) CONSIDERATION OF INTRODUCTION OF AN ORDINANCE AMENDING TRUCK ROUTES
Carried 5-0 to introduce the following Ordinance:

ATTACHMENT NO. 6
ORDINANCE NO. 2530 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 22-141 OF DIVISION 5 OF ARTICLE IV OF CHAPTER 22 OF THE MUNICIPAL CODE TO MAKE CHANGES TO THE EXISTING TRUCK ROUTES
FINANCE DEPARTMENT
4) Consideration of City Hall CCTV
Carried 4-0 to: take the following actions:

1. Find that the City's bidding requirements and procedures are inefficient and impractical for the procurement of the installation of CCTV cameras at City Hall and in Council Chambers in accordance with Section 2-335(10) of the West Covina Municipal Code.

2. Authorize the City Manager to negotiate and execute an agreement with AM-TEC Total Security, Inc. (AM-TEC Security) in an amount not to exceed $129,221.59.

3. Adopt the following resolution:

RESOLUTION NO. 2025-29 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 (CITY HALL CCTV IMPLEMENTATION).

FIRE DEPARTMENT
5) CONSIDERATION OF PROFESSIONAL SERVICE AGREEMENTS FOR FIRE PREVENTION PLAN CHECK SERVICES

Carried 5-0 to: take the following actions:

1. Authorize the City Manager to execute a Professional Services Agreement with KJ Consultants Inc. for Fire Prevention plan check and inspection services, for a term of five (5) years, in an annual amount not to exceed $40,000, in such final form as approved by the City Attorney.

2. Authorize the City Manager to execute a Professional Services Agreement with MAK Fire Protection Engineering & Consulting, Inc. for Fire Prevention plan check and inspection services, for a term of five (5) years, in an annual amount not to exceed $20,000, in such final form as approved by the City Attorney.

3. Issue an RFP for services.

PUBLIC WORKS
ATTACHMENT NO. 6
6) CONSIDERATION OF INCREASING ANNUAL COMPENSATION FOR
AGREEMENT WITH WEST COAST ARBORISTS, INC. FOR CITYWIDE TREE MAINTENANCE SERVICES FOR FISCAL YEAR 2024-2025
Carried 5-0 to: take the following actions:

1. Authorize increasing the annual compensation by $206,685.80 (the outstanding balance for the Maintenance Services Agreement with West Coast Arborists, Inc. for Fiscal Year 2024-2025.

2. Adopt the following resolution:

RESOLUTION NO. 2025-30 -  A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 (TREE MAINTENANCE SERVICES)
END OF CONSENT CALENDAR

HEARINGS
PUBLIC HEARINGS
7) CONSIDERATION OF A MITIGATED NEGATIVE DECLARATION, PRECISE PLAN NO. 23-05, CONDITIONAL USE PERMIT NO. 23-04, AND VARIANCE NO. 24-02 AT 725/741 S. ORANGE AVENUE FOR A 42,000 SQUARE-FOOT
PSYCHIATRIC/BEHAVIORAL HEALTH FACILITY ADDITION, INCLUDING REMOVAL OF 25 SIGNIFICANT TREES AND A 79 PARKING SPACE DEFICIENCY Those in Favor:

None
Those in Opposition:

Glenn Kennedy
Adele
Carole Reyes
Phil Moreno
Mr. Chavez
Illegible Name
Steve Moran
Those Neutral:

Steve Burns/Carpenters Union
ACTION: Motion by Councilman Gutierrez and Second by Mayor Pro Tem LopezViado, 5-0 to:

ATTACHMENT NO. 6

1. Open the public hearing; and

2. Overturn the Planning Commission's approval and deny the project by adopting the following resolutions:

RESOLUTION NO. 2025-31 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING PRECISE PLAN NO. 23-05 FOR THE PROPERTY LOCATED AT 725/741 S. ORANGE AVENUE FOR THE
CONSTRUCTION OF A FOUR-STORY 42,000 SQUARE-FOOT
PSYCHIATRIC/BEHAVIORAL HEALTH FACILITY ADDITION AND ASSOCIATED TREE REMOVAL
RESOLUTION NO. 2025-32 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING CONDITIONAL USE PERMIT NO. 23- 04 FOR THE PROPERTY LOCATED AT 725/741 S. ORANGE AVENUE FOR A PSYCHIATRIC/BEHAVIORAL HEALTH FACILITY USE
RESOLUTION NO. 2025-33 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DENYING VARIANCE NO. 24-02 FOR THE PROPERTY LOCATED AT 725/741 S. ORANGE AVENUE FOR A 79-SPACE PARKING DEFICIENCY
DEPARTMENTAL MATTERS
COMMUNITY DEVELOPMENT
8) CONSIDERATION OF AGREEMENT WITH LOS ANGELES COUNTY FOR TRAFFIC SIGNAL IMPROVEMENTS AT BADILLO STREET AND IRWINDALE AVENUE/SUNSET AVENUE (SHARED INTERSECTION WITH LOS ANGELES COUNTY) AND ADOPTION OF BUDGET AMENDMENT FOR THE PROJECT ACTION: Motion by Councilman Gutierrez and Second by Mayor Wu, 4-0 (absent:

Diaz) to:

Carried 5-0 to deny entering into an agreement with the County of Los Angeles.

CITY COUNCIL REQUESTS FOR REPORTS
9) HEALTH DEPARTMENT AGREEMENT - BUDGET OVERVIEW
This is a receive and file the report.

MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION ATTACHMENT NO. 6
 Councilmember Gutierrez: By the month of May all city vehicles except PD, Fire, and Public Safety shall display the City Logo – No objection  Councilmember Gutierrez – Direct the Police Chief to present on the explorer program by the next meeting with any resources the program needs to expand the program. – No objection
 Councilman Cantos – In support of business, following a model from San Diego with regards to grocery stores and places that have electronic coupons to provide a report on the feasibility to have an ordinance to offer the same savings to those who do not have access to electronic coupons. – No objection.  Mayor Wu: Provide a presentation on the status of the Chamber – No objection.  Councilman Cantos: Staff provide a report on walkability in places where there are no sidewalks. – No objection
 Councilmember Gutierrez – Add to the Go App category for sidewalk request – No objection
CITY COUNCIL COMMENTS
 Mayor Pro Tem Lopez-Viado thanked the residents who came out to the Council Meeting.
 Councilmember Gutierrez mentioned that Athens has assisted in pressure washing the skate park.

ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Tony Wu, and the meeting was adjourned at 12:20 a.m. The next regularly scheduled Regular Closed City Council Meeting will be held on Tuesday, May 6, 2025, at 6:00 p.m. in the Council Chamber, 1444 West Garvey Avenue South, West Covina, California.

Submitted By:
____________________________
Lisa Sherrick
Assistant City Clerk
__________________________
Tony Wu
Mayor
AGENDA ITEM NO. 2

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: CONSIDERATION OF ADOPTION OF ORDINANCE NO. 2530 TO AMEND SECTION 22-141 OF DIVISION 5 OF ARTICLE IV OF CHAPTER 22 OF THE WEST COVINA

MUNICIPAL CODE TO MAKE CHANGES TO THE EXISTING TRUCK ROUTES RECOMMENDATION:

It is recommended that the City Council adopt the following ordinance:

ORDINANCE NO. 2530 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING SECTION 22-141 OF DIVISION 5 OF ARTICLE IV OF CHAPTER 22 OF THE WEST COVINA MUNICIPAL CODE TO MAKE CHANGES TO THE

EXISTING TRUCK ROUTES
BACKGROUND:

On December 10, 2024, the Traffic Committee reviewed a resident request regarding concerns about large commercial trucks using East Garvey Avenue South as a cut-through between North Lark Ellen Avenue and South Azusa Avenue. Based on the review and in accordance with guidelines from the California Manual on Uniform Traffic Control Devices (CAMUTCD) and the California Vehicle Code (CVC), the Committee recommended replacing the existing delineators on Cherrywood/Garvey Avenue South and installing additional truck route signage prohibiting trucks from using Garvey Avenue South.

During the meeting, the Committee also requested a review of the existing truck routes in the City to determine whether specific segments should remain designated as truck routes. These segments include:

South Glendora Avenue between Lakes Drive and West Covina Parkway/Valinda Avenue Lakes Drive between Plaza Drive and South Glendora Avenue Plaza Drive between Vincent Avenue and Lakes Drive
Walnut Creek Parkway between Vincent Avenue and South Glendora Avenue Current Truck Routes
Current truck routes are codified in Section 22-141 (Established) of Division 5 (Truck Routes) of Article IV (Operation of Vehicles) of Chapter 22 (Vehicle Regulations) of the West Covina Municipal Code (WCMC). The current truck routes currently listed in the WCMC are listed below.

Amar Road, from Azusa Avenue to the west city limits.

Azusa Avenue, from the northerly city limits to the southerly city limits.

Azusa Canyon Road, from San Bernardino Road to the northerly city limits.

Barranca Avenue, from South Garvey Avenue to the north city limits.

California Avenue, northerly of Plaza Drive.

Citrus Street, from South Garvey Avenue to Workman Avenue.

Francisquito Avenue, from Glendora Avenue to the westerly city limits.

Garvey Avenue: (1) North portions between Pacific Avenue and Sunset Avenue and between Barranca Street and the Barranca Street westbound freeway off-ramp. (2) South portions between West Covina Parkway and Glendora Avenue, between Citrus Street and the Citrus Street eastbound freeway on-ramp, and between Barranca Street and the Barranca Street eastbound freeway on-ramp.

Glendora Avenue, from Lakes Drive to the southerly city limits.

Grand Avenue from the San Bernardino Freeway to the northerly city limits.

Holt Avenue, from the Holt Avenue eastbound freeway off-ramp to the easterly city limits.

Lakes Drive. Plaza Drive.

San Bernardino Road. State Street.

Sunset Avenue, from Francisquito Avenue to the southerly city limits.

Sunset Avenue, from North Garvey Avenue to West Covina Parkway.

Valley Boulevard. Vincent Avenue, from Glendora Avenue to North Garvey Avenue.

Walnut Creek Parkway, from Vincent Avenue to Glendora Avenue.

West Covina Parkway, from Glendora Avenue to South Garvey Avenue.

Truck routes are designated to mitigate the adverse effects of truck traffic in residential neighborhoods while maintaining efficient commercial transportation and connectivity to freeways and adjacent jurisdictions. These routes are established by the City Council, codified in the WCMC, and signage is posted throughout the City to prevent large commercial trucks from using residential streets for transporting goods and materials. However, trucks may deviate from posted routes when necessary to make deliveries, using the shortest route to and from their destination.

The streets under review were originally designated as truck routes when the area was primarily commercial. However, with multiple developments in Downtown West Covina replacing commercial properties with residential units, the reliance on large freight deliveries has significantly decreased. As a result, the existing truck routes need to be updated to adjust certain streets within Downtown West Covina. Revising these designated truck routes would address concerns raised by residents and stakeholders by enhancing public safety, reducing noise pollution, and preserving infrastructure.

Increased truck traffic through the neighborhoods near the Lakes area has led to excessive noise, safety hazards for pedestrians and cyclists, and accelerated roadway deterioration. Updating the truck route system to reflect the respective areas' current land uses would improve residents' quality of life, mitigate risks associated with heavy vehicle movement, and reduce unnecessary roadway wear and increased maintenance costs.

Changing the current designated truck routes requires the adoption of an ordinance by the City Council.

Staff has prepared an ordinance that removes the following streets from the truck routes:
• California Avenue, northerly of Plaza Drive
• South Glendora Avenue between Lakes Drive and West Covina Parkway/Valinda Avenue • Garvey Avenue North between Pacific Avenue and Sunset Avenue • Lakes Drive
• Plaza Drive
• State Street
• Sunset Avenue, from North Garvey Avenue to West Covina Parkway • Walnut Creek Parkway from Vincent Avenue and South Glendora Avenue In addition, the proposed Ordinance also changes the following street segments in order to re-route trucks away from residential neighborhoods:

Garvey Avenue South between West Covina Parkway and Glendora Avenue - replaced Glendora Avenue with Sunset Avenue
Glendora Avenue from Lakes Drive to the southerly city limits - replaced Lakes Drive to Vincent Avenue to lead trucks to/from the freeway on and off ramps Vincent Avenue, from Glendora Avenue to North Garvey Avenue - replaced Garvey Avenue to the San Bernardino Freeway on and off ramps
West Covina Parkway, from Glendora Avenue to South Garvey Avenue - replaced South Garvey Avenue to Garvey Avenue North
DISCUSSION:

The City Council introduced Ordinance No. 2530 as presented at the April 15, 2025 City Council meeting. The City Council also provided direction to install the required signage associated with the truck routes as soon as possible once the Ordinance becomes effective.

If adopted, the Ordinance will take effect on the 31st day following adoption, which is on or about June 6, 2025. Staff recommends that the City Council adopt Ordinance No. 2530.

LEGAL REVIEW:

The City Attorney's Office has reviewed the ordinance and approved it as to form.

OPTIONS:

The City Council has the following options:

1. Adopt Ordinance No. 2530; or

2. Provide alternative direction.

ENVIRONMENTAL REVIEW:

There is no possibility the adoption and implementation of this Ordinance will have a significant effect on the environment. The Ordinance is therefore exempt from the environmental review requirements of the California Environmental Quality Act pursuant to Section 15061(b)(3) (General Rule) of Title 14 of the California Code of Regulations.

Prepared by: Jo-Anne Burns, Deputy Community Development Director Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

This is strictly an administrative item; therefore, there is no fiscal impact associated with this action.

Attachments
Attachment No. 1 - Ordinance No. 2530
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
A Well-Planned Community
Enhance City Image and Effectiveness
An Accessible Community
ATTACHMENT NO. 1
Ordinance No. 2530

ORDINANCE NO. 2530

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING SECTION 22-
141 OF DIVISION 5 OF ARTICLE IV OF CHAPTER 22 OF

THE WEST COVINA MUNICIPAL CODE TO MAKE

CHANGES TO THE EXISTING TRUCK ROUTES
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, on  December  10,  2024,  the  Traffic  Committee  reviewed  and subsequently  voted  on  a  request  to  recommend  that  the  City  Council  review  the  City’s current truck routes and consider removing certain streets that can potentially lead large trucks through residential neighborhoods; and
WHEREAS,  on  February  18,  2025,  the  City  Council  approved  the  list  of recommendations made by the Traffic Committee from its November 2024 to  January 2025 meetings, which included the  recommendation to consider  revisions to the City’s truck routes; and
WHEREAS, the  City  Council  desires to  amend Section  22-141  of  Division  5  of Article  IV  of  Chapter  22  of  the West  Covina  Municipal  Code  to  make  changes  to  the existing truck routes; and
WHEREAS,  all  legal  requirements  prior to the  adoption  of this Ordinance  have occurred.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DOES ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The above recitals are true and correct and are incorporated herein.

SECTION 2. Amendment to Section 22-141. Section 22-141 of Division 5 of Article IV of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:

Sec. 22-141. Established.

The  following  streets  and  portions  of  streets  are  hereby  designated  and established as truck routes, to wit:

Amar Road, from Azusa Avenue to the westerly city limits.

Azusa Avenue, from the northerly city limits to the southerly city limits.

Ordinance No. 2530

Azusa Canyon Road, from San Bernardino Road to the northerly city limits.

Barranca Avenue, from Garvey Avenue South to the northerly city limits.

Citrus Street, from Garvey Avenue South to Workman Avenue.

Francisquito Avenue, from Glendora Avenue to the westerly city limits.

Garvey Avenue:  (1)  North  portions  between  Barranca  Street  and  the  Barranca Street  westbound  freeway  off-ramp.  (2)  South  portions  between  West  Covina Parkway  and  Sunset  Avenue,  between  Citrus  Street  and  the  Citrus  Street eastbound  freeway  on-ramp,  and  between  Barranca  Street  and  the  Barranca Street eastbound freeway on-ramp.

Glendora Avenue, from Vincent Avenue to the southerly city limits.

Grand Avenue, from the San Bernardino Freeway to the northerly city limits.

Holt Avenue, from the Holt Avenue eastbound freeway off-ramp to the easterly city limits.

San Bernardino Road.

Sunset Avenue, from Francisquito Avenue to the southerly city limits.

Valley Boulevard.

Vincent Avenue, from Glendora Avenue to the San Bernardino Freeway on- and off-ramps.

West Covina Parkway, from Glendora Avenue to Garvey Avenue North.

SECTION 3. Environmental Compliance. The City Council hereby finds that it can be seen with certainty that there is no possibility the adoption and implementation of this Ordinance will have a significant effect on the environment. The Ordinance is therefore exempt  from  the  environmental  review  requirements  of  the  California  Environmental Quality Act pursuant to Section 15061(b)(3) (General Rule) of Title 14 of the California Code of Regulations.

SECTION 4. Inconsistencies. Any provision of the West Covina Municipal Code or appendices thereto  inconsistent with the  provisions  of this Ordinance, to the  extent  of such  inconsistencies  and  no  further,  is  hereby  repealed  or  modified  to  that  extent necessary to affect the provisions of this Ordinance.

SECTION 5. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any  reason held to be invalid or unconstitutional by the Ordinance No. 2530

decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of West Covina hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections,  subsections,  sentences,  clauses,  phrases,  or  portions  be  declared  invalid  or unconstitutional.

SECTION 6. Certification. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published or posted as required by law.

SECTION 7. Effective Date. This Ordinance shall take effect thirty (30) days after its final passage.

PASSED, APPROVED AND ADOPTED this 6th day of May, 2025.

Tony Wu
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
Ordinance No. 2530

I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Ordinance No. 2530 was introduced at a regular meeting of the City Council held on the 15th day of April, 2025, and adopted at a regular meeting of the City Council held on the 6th day of May, 2025, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
AGENDA ITEM NO. 3

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: CONSIDERATION OF COMMISSIONER APPOINTMENTS
RECOMMENDATION:

It is recommended that the City Council receive and file this informational report.

BACKGROUND:

Article III (Advisory Commissions) of Chapter 2 (Administration) of the West Covina Municipal Code (WCMC) establishes the City's three commissions and sets forth provisions relating to appointment, vacancies, removal, terms of office, meetings, and responsibilities of City Commissioners.Commissioners must be at least eighteen (18) years of age, and be a resident and registered voter of the City at the time of appointment and throughout their term of office.

DISCUSSION:

Pursuant to Section 2-67(a) of Article III of Chapter 2 of the WCMC, each Councilmember has the power to appoint one (1) commissioner to each the Human Resources Commission and the Planning Commission, and two (2) commissioners to the Community and Senior Services Commission.

Pursuant to Section 2-68 of Article III of Chapter 2 of the WCMC, the terms of office of commissioners run concurrently with that of the appointed Councilmember.

There is currently one (1) vacancy on the Planning Commission, to be appointed by Councilmember Gutierrez.

There is currently one (1) vacancy on the Community and Senior Services Commission, to be appointed by Councilmember Gutierrez.

The City has advertised the vacancies and accepted applications in the manner required by law.

Councilmember Gutierrez is announcing the following appointments:

Jose Reyes - Planning Commissioner
Matthew Carranza - Community and Senior Services Commission LEGAL REVIEW:

The City Attorney's Office has reviewed this report.

Prepared by: Lisa Sherrick, Assistant City Clerk
Additional Approval: Roxanne E. Lerma, Assistant City Manager CITY COUNCIL GOALS & OBJECTIVES: A Creative and Active Community A Well-Planned Community
AGENDA ITEM NO. 4

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: CONSIDERATION OF NEW FIVE-YEAR GENERAL SERVICES AGREEMENT WITH COUNTY OF LOS ANGELES FOR THE PERIOD OF JULY 1, 2025 THROUGH JUNE 30, 2030
RECOMMENDATION:

It is recommended that the City Council adopt Resolution No. 2025-36, approving the General Services Agreement with the County of Los Angeles and authorizing the Mayor to execute the agreement in such final form as approved by the City Attorney:

RESOLUTION NO. 2025-36 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, APPROVING THE GENERAL SERVICES AGREEMENT WITH THE

COUNTY OF LOS ANGELES FOR MISCELLANEOUS SERVICES TO BE PROVIDED TO THE

CITY BY THE COUNTY ON AN AS-NEEDED BASIS AND AUTHORIZING THE MAYOR TO

EXECUTE THE AGREEMENT
BACKGROUND:

From time to time, the City may need to utilize services provided by the County of Los Angeles (County) to ensure efficient service delivery to the community. In order for the County to provide services requested by the City, the City is required to enter into a General Services Agreement (GSA) with the County. The City’s current GSA with the County was entered into on June 1, 2020, and is set to expire June 30, 2025. The County has prepared a new GSA, for the period of July 1, 2025 through June 30, 2030, for the City Council's consideration.

DISCUSSION:

Services that may be utilized on an as-needed basis include but are not limited to, such functions as predatory animal control, prosecution of City ordinances, direct assessment collection, and a variety of public work services. The services the County provides to cities throughout the County, including West Covina, are detailed in Attachment No. 3.

Staff recommends that the City Council adopt the proposed resolution approving the GSA and authorizing the Mayor to execute the agreement, in such final form as approved by the City Attorney.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form and will review and The City Attorney's Office has reviewed the resolution and approved it as to form and will review and approve the final form of the agreement prior to execution.

OPTIONS:

The City Council has the following options:

1. Approve staff's recommendation; or

2. Provide alternative direction.

Prepared by: Lisa Sherrick, Assistant City Clerk
Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

As the services are provided on an as needed basis, the fiscal impact will depend on the services used by the City.  The costs of the services have previously been budgeted and will be charged to the department utilizing the service.

Attachments
Attachment No. 1 -General Services Contract
Attachment No. 2 - Resolution No. 2025-36
Attachment No. 3 - Matrix of Services
CITY COUNCIL GOALS & OBJECTIVES: Maintain Good Intergovernmental Relations Enhance City Image and Effectiveness
1 of 6

GENERAL SERVICES AGREEMENT
THIS GENERAL SERVICES AGREEMENT ("Agreement"), dated for purposes of reference only, July 1, 2025, is made by and between the County of Los Angeles, hereinafter referred to as the "County," and the City of West Covina, hereinafter referred to as the "City."
RECITALS:
(a) The City is desirous of contracting with the County for the performance by its appropriate officers and employees of City functions.
(b) The County is agreeable to performing such services on the terms and conditions hereinafter set forth.
(c) Such contracts are authorized and provided for by the provisions of Section 56½ of the Charter of the County of Los Angeles and Section 51300, et seq., of the Government Code.

THEREFORE, THE PARTIES MUTUALLY AGREE AS FOLLOWS:

1. The County agrees, through its officers, agents and employees, to perform those City functions, which are hereinafter provided for.

2. The City shall pay for such services as are provided under this Agreement at rates to be determined by the County Auditor-Controller in accordance with the policies and procedures established by the Board of Supervisors.

These rates shall be readjusted by the County Auditor-Controller annually effective the first day of July of each year to reflect the cost of such service in accordance with the policies and procedures for the determination of such rates as adopted by the Board of Supervisors of County.

3. No County agent, officer or department shall perform for said City any ATTACHMENT NO. 1
2 of 6
function not coming within the scope of the duties of such agent, officer or department in performing services for the County.

4. No service shall be performed hereunder unless the City shall have available funds previously appropriated to cover the cost thereof.

5. No function or service shall be performed hereunder by any County agent, officer or department unless such function or service shall have been requested in writing by the City on order of the City Council thereof or such officer as it may designate and approved by the Board of Supervisors of the County, or such officer as it may designate, and each such service or function shall be performed at the times and under circumstances which do not interfere with the performance of regular County operations.

6. Whenever the County and City mutually agree as to the necessity for any such County agent, officer or department to maintain administrative headquarters in the City, the City shall furnish at its own cost and expense all necessary office space, furniture, and furnishings, office supplies, janitorial service, telephone, light, water, and other utilities. In all instances where special supplies, stationery, notices, forms and the like must be issued in the name of the City, the same shall be supplied by the City at its expense.

It is expressly understood that in the event a local administrative office is maintained in the City for any such County agent, officer or department, such quarters may be used by the County agent, officer or department in connection with the performance of its duties in territory outside the City and adjacent thereto provided, however, that the performance of such outside duties shall not be at any additional cost to the City.

7. All persons employed in the performance of such services and functions for 3 of 6
the City shall be County agents, officers or employees, and no City employee as such shall be taken over by the County, and no person employed hereunder shall have any City pension, civil service, or other status or right.

For the purpose of performing such services and functions, and for the purpose of giving official status to the performance hereof, every County agent, officer and employee engaged in performing any such service or function shall be deemed to be an agent, officer or employee of said City while performing service for the City within the scope of this agreement.

8. The City shall not be called upon to assume any liability for the direct payment of any salary, wages or other compensation to any County personnel performing services hereunder for the City, or any liability other than that provided for in this agreement.

Except as herein otherwise specified, the City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his or her employment.

9. The parties hereto have executed an Assumption of Liability Agreement approved by the Board of Supervisors on December 27, 1977 and/or a Joint Indemnity Agreement approved by the Board of Supervisors on October 8, 1991. Whichever of these documents the City has signed later in time is currently in effect and hereby made a part of and incorporated into this agreement as set out in full herein. In the event that the Board of Supervisors later approves a revised Joint Indemnity Agreement and the City executes the revised agreement, the subsequent agreement as of its effective date shall supersede the agreement previously in effect between the parties hereto.

10. Each County agent, officer or department performing any service for the 4 of 6
City provided for herein shall keep reasonably itemized and in detail work or job records covering the cost of all services performed, including salary, wages and other compensation for labor, supervision and planning, plus overhead, the reasonable rental value of all County-owned machinery and equipment, rental paid for all rented machinery or equipment, together with the cost of an operator thereof when furnished with said machinery or equipment, the cost of all machinery and supplies furnished by the County, reasonable handling charges, and all additional items of expense incidental to the performance of such function or service.

11. All work done hereunder is subject to the limitations of the provisions of Section 23008 of the Government Code, and in accordance therewith, before any work is done or services rendered pursuant hereto, an amount equal to the cost or an amount 10% in excess of the estimated cost must be reserved by the City from its funds to ensure payment for work, services or materials provided hereunder.

12. The County shall render to the City at the close of each calendar month an itemized invoice which covers all services performed during said month, and the City shall pay County therefore within thirty (30) days after date of said invoice.

If such payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the invoice, the County is entitled to recover interest thereon. Said interest shall be at the rate of seven (7) percent per annum or any portion thereof calculated from the last day of the month in which the services were performed.

13. Notwithstanding the provisions of Government Code Section 907, if such payment is not delivered to the County office which is described on said invoice within thirty (30) days after the date of the invoice, the County may satisfy such indebtedness, 5 of 6
including interest thereon, from any funds of any such City on deposit with the County without giving further notice to said City of County's intention to do so.

14. This Agreement shall become effective on the date herein-above first mentioned and shall run for a period ending June 30, 2030, and at the option of the City Council of the City, with the consent of the Board of Supervisors of County, shall be renewable thereafter for an additional period of not to exceed five (5) years.

15. In the event the City desires to renew this Agreement for said five-year period, the City Council shall not later than the last day of May 2030, notify the Board of Supervisors of County that it wishes to renew the same, whereupon the Board of Supervisors, not later than the last day of June 2030, shall notify the City Council in writing of its willingness to accept such renewal. Otherwise, such Agreement shall finally terminate at the end of the aforedescribed period.

Notwithstanding the provisions of this paragraph herein-above set forth, the County may terminate this Agreement at any time by giving thirty (30) days' prior written notice to the City. The City may terminate this Agreement as of the first day of July of any year upon thirty (30) days' prior written notice to the County.

16. This Agreement is designed to cover miscellaneous and sundry services which may be supplied by the County of Los Angeles and the various departments thereof. In the event there now exists or there is hereafter adopted a specific contract between the City and the County with respect to specific services, such contract with respect to specific services shall be controlling as to the duties and obligations of the parties anything herein to the contrary notwithstanding, unless such special contract adopts the provisions hereof by reference.
6 of 6
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their duly authorized officers.

Executed this _____________day of ________________________2025.

The City of West Covina,
By _____________________________
Mayor
ATTEST:

City Clerk THE COUNTY OF LOS ANGELES
By_____________________________ By_____________________________ Chair, Board of Supervisors
ATTEST:

EDWARD YEN
Executive Officer/Clerk
of the Board of Supervisors
By_____________________________
Deputy
APPROVED AS TO FORM:

DAWYN R. HARRISON
County Counsel
By ___________________________
Senior Deputy
ATTACHMENT NO. 2
RESOLUTION NO. 2025-36

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE

GENERAL SERVICES AGREEMENT WITH THE COUNTY

OF LOS ANGELES FOR MISCELLANEOUS SERVICES TO
BE PROVIDED TO THE CITY BY THE COUNTY ON AN ASNEEDED BASIS AND AUTHORIZING THE MAYOR TO

EXECUTE THE AGREEMENT
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, Section 51300 et seq. of the California Government Code authorizes the execution of contracts between counties and cities within those counties for the provision of services related to city functions by the county for the city; and WHEREAS, the current General Services Agreement (GSA) between the City of West Covina (City) and the County of Los Angeles (County) for the provision of miscellaneous services expires on June 30, 2025; and
WHEREAS, the City Council desires to enter into a new GSA for the County’s provision of miscellaneous services to the City, as requested by the City.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves the General Services Agreement between the City of West Covina and the County of Los Angeles for a term of July 1, 2025 through June 30, 2030.

SECTION 2. The City Council hereby authorizes the Mayor to execute the General Services Agreement, in such final form as approved by the City Attorney.

SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

SECTION 4. The City Clerk shall provide a copy of this resolution to the County in the manner required by the County.

APPROVED AND ADOPTED this 6th day of May, 2025.

Tony Wu
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-36 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 6th day of May, 2025, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk

SERVICES PROVIDED TO CITIES BY THE COUNTY OF LOS ANGELES (Via Agreement)
AGRICULTURAL COMM./WEIGHTS & MEASURES
Weed Abatement
Predatory Animal (GSA or Contract) Vertebrate Pests (Contract) Noxious/Invasive Weeds Management (Contract)
ANIMAL CARE & CONTROL (1)
Animal Control
Animal Shelter Services

ASSESSOR
Maps
Media (CD/DVD/Email)

AUDITOR-CONTROLLER
Direct Assessments Collections

BEACHES & HARBORS
(2)
Beach Maintenance
Facility Maintenance

BOARD OF SUPERVISORS
JPA for Foothill Transit Corporation & Meetings
Hearing Appeals-Civil Service Commission

CHIEF EXECUTIVE OFFICE
GSA/Assumption of Liability Agreements
Local Homeless Services Programming (12)

CONSUMER AND BUSINESS AFFAIRS
Eviction Defense Services
Wage Enforcement Services
Immigrant Legal Services

DISTRICT ATTORNEY
City Prosecution Services Community Law Enforcement & Recovery (CLEAR) Community Prosecutor Program (CPP)

FIRE DEPARTMENT
(3)
Fire Suppression Services - Fee for Service
Fire Suppression Services - Tax Share Beach Lifeguard Services GSA/MOU/Others Certified Unified Participating Agency Billing

HEALTH SERVICES
Housing and homelessness services
Justice-related services Pregnancy-related support services INTERNAL SERVICES (4)
Telecommunication Services IT Services
Energy and Environmental Programs SoCalREN-EES eGIS Services Fleet & Logistics
Maintenance & Operations
Ongoing Custodial services
Ongoing Landscape services Ongoing Pest Control Program & Project Management Special Services - As Needed (Events, Paint, Signage, H

MENTAL HEALTH
Socialization Services (5) Mental Hlth Eval & Co-Response Team w/Police (6) Mental Health Evaluation Team & 1 FTE PSW (7)

PROBATION
Deputy Probation Officer Services

PUBLIC HEALTH
See Attachment I for Specific Services
PUBLIC LIBRARY(8)
Library Services

PUBLIC WORKS
See Attachment II for Specific Services

REGIONAL PLANNING
Planning & Zoning Services

REGISTRAR-RECORDER/COUNTY CLERK
(9)
Document Transfer Tax Collection
(12)
Real Property Index-View
Election Management System
Vital Records Data and Images
Release of Voter Signature Files
Access to YODA System (10)

SHERIFF'S DEPARTMENT
General Law Enforcement Traffic Law Enforcement Detective Services Helicopter Programs Special Occasions

TREASURER AND TAX COLLECTOR
Business License
Agoura Hills ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Alhambra ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Arcadia ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Artesia ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Avalon ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Azusa ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Baldwin Park ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Bell ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Bellflower ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Bell Gardens ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Beverly Hills ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Bradbury ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Burbank ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Calabasas ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Carson ▪ ▪ ▪ ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Cerritos ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Claremont ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Commerce ▪ ▪ ▪ ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Compton ▪ ▪ ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Covina ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Cudahy ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Culver City ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ * ▪ ▪ Diamond Bar ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Downey ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Duarte ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
El Monte ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ El Segundo ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Gardena ▪ ▪ ▪ ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Glendale ▪ ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Glendora ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Hawaiian Gardens ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Hawthorne ▪ ▪ ▪ ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Hermosa Beach ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Hidden Hills ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Huntington Park ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪

ATTACHMENT NO. 3

SERVICES PROVIDED TO CITIES BY THE COUNTY OF LOS ANGELES (Via Agreement)
AGRICULTURAL COMM./WEIGHTS & MEASURES
Weed Abatement Predatory Animal (GSA or Contract) Vertebrate Pests (Contract) Noxious/Invasive Weeds Management (Contract) ANIMAL CARE & CONTROL (1)
Animal Control Animal Shelter Services

ASSESSOR
Maps Media (CD/DVD/Email)

AUDITOR-CONTROLLER
Direct Assessments Collections

BEACHES & HARBORS
(2)
Beach Maintenance Facility Maintenance

BOARD OF SUPERVISORS
JPA for Foothill Transit Corporation & Meetings Hearing Appeals-Civil Service Commission

CHIEF EXECUTIVE OFFICE
GSA/Assumption of Liability Agreements Local Homeless Services Programming (12)

CONSUMER AND BUSINESS AFFAIRS
Eviction Defense Services Wage Enforcement Services Immigrant Legal Services

DISTRICT ATTORNEY
City Prosecution Services Community Law Enforcement & Recovery (CLEAR) Community Prosecutor Program (CPP)

FIRE DEPARTMENT
(3)
Fire Suppression Services - Fee for Service Fire Suppression Services - Tax Share Beach Lifeguard Services GSA/MOU/Others Certified Unified Participating Agency Billing

HEALTH SERVICES
Housing and homelessness services Justice-related services Pregnancy-related support services INTERNAL SERVICES (4)
Telecommunication Services IT Services Energy and Environmental Programs SoCalREN-EES eGIS Services Fleet & Logistics Maintenance & Operations Ongoing Custodial services Ongoing Landscape services Ongoing Pest Control Program & Project Management Special Services - As Needed (Events, Paint, Signage, H

MENTAL HEALTH
Socialization Services (5) Mental Hlth Eval & Co-Response Team w/Police (6) Mental Health Evaluation Team & 1 FTE PSW (7)

PROBATION
Deputy Probation Officer Services

PUBLIC HEALTH
See Attachment I for Specific Services
PUBLIC LIBRARY(8)
Library Services

PUBLIC WORKS
See Attachment II for Specific Services

REGIONAL PLANNING
Planning & Zoning Services

REGISTRAR-RECORDER/COUNTY CLERK
(9)
Document Transfer Tax Collection
(12)
Real Property Index-View Election Management System Vital Records Data and Images Release of Voter Signature Files Access to YODA System (10)

SHERIFF'S DEPARTMENT
General Law Enforcement Traffic Law Enforcement Detective Services Helicopter Programs Special Occasions

TREASURER AND TAX COLLECTOR
Business License
Industry ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Inglewood ▪ ▪ ▪ ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Irwindale ▪ ▪ ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
La Canada Flintridge ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ La Habra Heights ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Lakewood ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ La Mirada ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Lancaster ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ La Puente ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
La Verne ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Lawndale ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Lomita ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Long Beach ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Los Angeles ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ * ▪ ▪ ▪ ▪
Lynwood ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Malibu ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Manhattan Beach ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Maywood ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Monrovia ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Montebello ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Monterey Park ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Norwalk ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Palmdale ▪ ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Palos Verdes Estates ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Paramount ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Pasadena ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Pico Rivera ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Pomona ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ * ▪ ▪ Rancho Palos Verdes ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Redondo Beach ▪ ▪ ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ * ▪ Rolling Hills ▪ ▪ ▪ ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Rolling Hills Estates ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪

SERVICES PROVIDED TO CITIES BY THE COUNTY OF LOS ANGELES (Via Agreement)
AGRICULTURAL COMM./WEIGHTS & MEASURES
Weed Abatement Predatory Animal (GSA or Contract) Vertebrate Pests (Contract) Noxious/Invasive Weeds Management (Contract) ANIMAL CARE & CONTROL (1)
Animal Control Animal Shelter Services

ASSESSOR
Maps Media (CD/DVD/Email)

AUDITOR-CONTROLLER
Direct Assessments Collections

BEACHES & HARBORS
(2)
Beach Maintenance Facility Maintenance

BOARD OF SUPERVISORS
JPA for Foothill Transit Corporation & Meetings Hearing Appeals-Civil Service Commission

CHIEF EXECUTIVE OFFICE
GSA/Assumption of Liability Agreements Local Homeless Services Programming (12)

CONSUMER AND BUSINESS AFFAIRS
Eviction Defense Services Wage Enforcement Services Immigrant Legal Services

DISTRICT ATTORNEY
City Prosecution Services Community Law Enforcement & Recovery (CLEAR) Community Prosecutor Program (CPP)

FIRE DEPARTMENT
(3)
Fire Suppression Services - Fee for Service Fire Suppression Services - Tax Share Beach Lifeguard Services GSA/MOU/Others Certified Unified Participating Agency Billing

HEALTH SERVICES
Housing and homelessness services Justice-related services Pregnancy-related support services INTERNAL SERVICES (4)
Telecommunication Services IT Services Energy and Environmental Programs SoCalREN-EES eGIS Services Fleet & Logistics Maintenance & Operations Ongoing Custodial services Ongoing Landscape services Ongoing Pest Control Program & Project Management Special Services - As Needed (Events, Paint, Signage, H

MENTAL HEALTH
Socialization Services (5) Mental Hlth Eval & Co-Response Team w/Police (6) Mental Health Evaluation Team & 1 FTE PSW (7)

PROBATION
Deputy Probation Officer Services

PUBLIC HEALTH
See Attachment I for Specific Services
PUBLIC LIBRARY(8)
Library Services

PUBLIC WORKS
See Attachment II for Specific Services

REGIONAL PLANNING
Planning & Zoning Services

REGISTRAR-RECORDER/COUNTY CLERK
(9)
Document Transfer Tax Collection
(12)
Real Property Index-View Election Management System Vital Records Data and Images Release of Voter Signature Files Access to YODA System (10)

SHERIFF'S DEPARTMENT
General Law Enforcement Traffic Law Enforcement Detective Services Helicopter Programs Special Occasions

TREASURER AND TAX COLLECTOR
Business License
Rosemead ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
San Dimas ▪ ▪ ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ San Fernando ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ San Gabriel ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
San Marino ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Santa Clarita ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Santa Fe Springs ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Santa Monica ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ *
Sierra Madre ▪ ▪ ▪ ▪ ▪ ▪ ▪
Signal Hill ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
South El Monte ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ South Gate ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
South Pasadena ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Temple City ▪ ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Torrance ▪ ▪ ● ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Vernon ● ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Walnut ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
West Covina ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ West Hollywood ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Westlake Village ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ Whittier ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ TOTAL 58 8 14 6 44 44 25 38 81 2 2 0 22 86 8 1 2 1 80 1 1 12 47 11 31 6 49 16 58 86 18 69 66 54 60 11 52 36 27 65 86 1 15 1 9 87 49 88 1 88 2 2 2 3 5 42 42 42 23 76 3 5 The Department of Mental Health (DMH) contracts with the City of Gardena to provide socialization services. 7 DMH entered into a partnership through a Memorandum of Cooperative Agreement with the City of Burbank to develop a mental health evaluation team and one FTE psychiatric social worker for the provision of crisis mental health services. 8 The LA County Library has an MOU established with four cities, including Diamond Bar, Malibu, Manhattan Beach, and West Hollywood. The dot indicates County Library services are provided to these cities. 9 The Registrar-Recorder/County Clerk provides Document Transfer Tax Collection services to 88 cities in the County. It also provides election services to all cities through an approved City Council resolution and adopted by the Board of Supervisors. 10 The Registrar-Recorder/County Clerk's Your Online Document Archive (YODA) is in-house electronic archive system. 11 The Data Information Management System (DIMS) is a contracted-system that manages voter registration information. 12 A documentary transfer tax imposed in accordance with Revenue & Taxation Code sections 11911 through 11933. *Cities that have specific MOUs additional city codes to charge higher taxes so MOUs were developed to charge a per document fee for the additional processing.

Updated July 2024
2 The City of Los Angeles contracts with the Departments of Beaches & Harbors and Fire for maintenance and lifeguard services for four beaches located within the city through a Joint Powers Agreement (JPA) with the County.

Notes: ▪ A red dot indicates new services.
1 The Department of Animal Care & Control (DACC) provides Limited Field Services to Commerce, Culver City, El Monte, Gardena, Hawthorne, Huntington Park, La Puente, Lancaster, Lawndale, Monterey Park, Palos Verdes Estates, Redondo Beach and Torrance; and Limited Sheltering to Culver City, Gardena, Hawthorne, La Puente, Lawndale, Redondo Beach and West Hollywood. 6 DMH entered into a MOA with the Cities of Alhambra, Azusa, Bell, Bell Gardens, Covina, Culver City, Downey, Glendora, Huntington Park, Montebello, Monterey Park, Signal Hill, South Gate, Vernon, and West Covina police departments to develop mental health evaluation team and co-response models. 3 The Fire Department provides beach lifeguard services to the City of El Segundo through a contract with Chevron. 4 The Internal Services Department (ISD) provides IT services (mainframe access) for the City of Los Angeles and the City of Long Beach. IT services (eGis services) are provided to the following cities: Arcadia, Hawthorne, Redondo Beach, Santa Monica and Torrance and radio telecommunications services (CWIRS) to all 88 cities. ISD Fleet section provides fuel to San Bernardino County's Public Works department and the City of La Puente for the LASD Sheriff Station. ISD provides Mail Services to the City Halls of the City of Los Angeles and the City of Long Beach. The ISD Operations Support unit rebuilt a vertical split case pump for the City of Glendale's Water and Power. The ISD Power Plant provides chilled water for the A/C unit and heat for the Santa Clarita Library.

ISD also provides the Santa Clarita Library testing for the irrigation backflow.

ATTACHMENT I
PUBLIC HEALTH Ambulatory Outpatient Medical Services Benefits Specialty Services Biomedical HIV Prevention Black Infant Health Services Cal IVRS Data Services Children's Health Outreach, Enrollment, Utilization and Retention Employment & Education Services Enforcement Health Ordinance HIV and STD Prevention HIV Testing Social and Sexual Networks HIV Testing Storefront LAX Inspection of Facilities Medical Care Coordination Medical Point of Dispensing (MPOD) Onsite Wastewater Treatment Systems (LAMP) Public Health & Safety Inspection & Enforcement Services of Cannabis Facilities Public Health Emergency Preparedness and Response Services Securing the Cities Sustainment Program (STC) Transportation Agoura Hills ▪ ▪ ▪
Alhambra ▪ ▪
Arcadia ▪ ▪
Artesia ▪
Avalon ▪
Azusa ▪
Baldwin Park ▪
Bell ▪ ▪
Bellflower ▪
Bell Gardens ▪ ▪
Beverly Hills ▪ ▪
Bradbury ▪
Burbank ▪
Calabasas ▪
Carson ▪ ▪
Cerritos ▪
Claremont ▪
Commerce ▪ ▪
Compton ▪
Covina ▪
Cudahy ▪
Culver City ▪ ▪
Diamond Bar ▪
Downey ▪ ▪
Duarte ▪ ▪
El Monte ▪
El Segundo ▪
Gardena ▪ ▪
Glendale ▪ ▪
Glendora ▪ ▪
Hawaiian Gardens ▪
Hawthorne ▪
Hermosa Beach ▪ ▪
Hidden Hills ▪ ▪
Huntington Park ▪
Industry ▪
Inglewood ▪ ▪
Irwindale ▪
La Canada Flintridge ▪ ▪
La Habra Heights ▪ ▪
Lakewood ▪ ▪
La Mirada ▪
Lancaster ▪
La Puente ▪
La Verne ▪
Lawndale ▪
Lomita ▪ ▪
Long Beach ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Los Angeles ▪ ▪ ▪ ▪ ▪ ▪
Public Health - Page 1

PUBLIC HEALTH
Ambulatory Outpatient Medical Services Benefits Specialty Services Biomedical HIV Prevention Black Infant Health Services Cal IVRS Data Services Children's Health Outreach, Enrollment, Utilization and Retention Employment & Education Services Enforcement Health Ordinance HIV and STD Prevention HIV Testing Social and Sexual Networks HIV Testing Storefront LAX Inspection of Facilities Medical Care Coordination Medical Point of Dispensing (MPOD) Onsite Wastewater Treatment Systems (LAMP) Public Health & Safety Inspection & Enforcement Services of Cannabis Facilities Public Health Emergency Preparedness and Response Services Securing the Cities Sustainment Program (STC) Transportation Lynwood ▪
Malibu ▪
Manhattan Beach ▪ ▪
Maywood ▪
Monrovia ▪ ▪
Montebello ▪
Monterey Park ▪
Norwalk ▪ ▪
Palmdale ▪ ▪
Palos Verdes Estates ▪ ▪
Paramount ▪
Pasadena ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Pico Rivera ▪ ▪
Pomona ▪ ▪
Rancho Palos Verdes ▪ ▪
Redondo Beach ▪
Rolling Hills ▪
Rolling Hills Estates ▪
Rosemead ▪
San Dimas ▪
San Fernando ▪ ▪
San Gabriel ▪
San Marino ▪
Santa Clarita ▪ ▪
Santa Fe Springs ▪
Santa Monica ▪ ▪
Sierra Madre ▪
Signal Hill ▪
South El Monte ▪ ▪
South Gate ▪
South Pasadena ▪
Temple City ▪
Torrance ▪ ▪
Vernon
Walnut ▪
West Covina ▪
West Hollywood ▪
Westlake Village ▪
Whittier ▪ ▪
TOTAL 1 1 1 1 2 2 1 85 1 2 1 1 1 28 10 1 3 1 1
Public Health - Page 2
Notes: ▪ A red dot indicates new services.

ATTACHMENT II

PUBLIC WORKS
Bridge Inspection and/or Maintenance Building and Safety Storm Drain Catch Basin Cleanout Storm Drain Catch Basin Insert Maintenance City Pump Station Street Maintenance Industrial Waste Permit Issuance & Inspection (Transportation) Consolidated Sewer Maintenance District Safe, Clean Water Program Sewer Maintenance Contract Street Lighting Maintenance District Subdivision Maps: Final Subdivision Maps: Tentative Traffic Advisor Traffic Operations Maintenance Traffic Signal Maintenance Traffic Signal Maint. - Shared Intersections Underground Storage Tanks Infrastructure Design and Construction Traffic Monitoring Agoura Hills ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Alhambra ▪ ▪ ▪ ▪
Arcadia ▪ ▪ ▪ ▪ ▪ ▪ ▪
Artesia ▪ ▪ ▪ ▪ ▪ ▪ ▪
Avalon ▪ ▪
Azusa ▪ ▪ ▪ ▪ ▪ ▪
Baldwin Park ▪ ▪ ▪ ▪ ▪ ▪
Bell ▪ ▪ ▪ ▪
Bellflower ▪ ▪ ▪ ▪ ▪ ▪
Bell Gardens ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Beverly Hills ▪ ▪ ▪ ▪ ▪
Bradbury ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Burbank ▪ ▪ ▪ ▪
Calabasas ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Carson ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Cerritos ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Claremont ▪ ▪ ▪ ▪
Commerce ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Compton ▪ ▪ ▪ ▪ ▪ ▪
Covina ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Cudahy ▪ ▪ ▪ ▪ ▪ ▪ ▪
Culver City ▪ ▪ ▪ ▪ ▪ ▪
Diamond Bar ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Downey ▪ ▪ ▪ ▪
Duarte ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
El Monte ▪ ▪ ▪ ▪ ▪
El Segundo ▪ ▪ ▪ ▪ ▪ ▪ ▪
Gardena ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Glendale ▪ ▪ ▪ ▪ ▪ ▪
Glendora ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Hawaiian Gardens ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Hawthorne ▪ ▪ ▪ ▪ ▪ ▪ ▪
Hermosa Beach ▪ ▪ ▪ ▪ ▪
Hidden Hills ▪ ▪ ▪ ▪ ▪ ▪
Huntington Park ▪ ▪ ▪ ▪ ▪ ▪
Industry ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Inglewood ▪ ▪ ▪ ▪
Irwindale ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
La Canada Flintridge ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
La Habra Heights ▪ ▪ ▪ ▪ ▪ ▪ ▪
Lakewood ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
La Mirada ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Lancaster ▪ ▪ ▪ ▪ ▪
La Puente ▪ ▪ ▪ ▪ ▪ ▪ ▪
La Verne ▪ ▪ ▪ ▪ ▪ ▪
Lawndale ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Lomita ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Long Beach ▪ ▪ ▪ ▪ ▪
Los Angeles ▪ ▪ ▪
Public Works - Page 1

PUBLIC WORKS
Bridge Inspection and/or Maintenance Building and Safety Storm Drain Catch Basin Cleanout Storm Drain Catch Basin Insert Maintenance City Pump Station Street Maintenance Industrial Waste Permit Issuance & Inspection (Transportation) Consolidated Sewer Maintenance District Safe, Clean Water Program Sewer Maintenance Contract Street Lighting Maintenance District Subdivision Maps: Final Subdivision Maps: Tentative Traffic Advisor Traffic Operations Maintenance Traffic Signal Maintenance Traffic Signal Maint. - Shared Intersections Underground Storage Tanks Infrastructure Design and Construction Traffic Monitoring Lynwood ▪ ▪ ▪ ▪ ▪ ▪
Malibu ▪ ▪ ▪ ▪ ▪ ▪
Manhattan Beach ▪ ▪ ▪ ▪ ▪ ▪
Maywood ▪ ▪ ▪ ▪ ▪
Monrovia ▪ ▪ ▪ ▪ ▪ ▪ ▪
Montebello ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Monterey Park ▪ ▪ ▪ ▪ ▪ ▪ ▪
Norwalk ▪ ▪ ▪ ▪ ▪
Palmdale ▪ ▪ ▪ ▪ ▪
Palos Verdes Estates ▪ ▪ ▪ ▪ ▪ ▪
Paramount ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Pasadena ▪ ▪ ▪ ▪ ▪ ▪
Pico Rivera ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Pomona ▪ ▪ ▪ ▪
Rancho Palos Verdes ▪ ▪ ▪ ▪ ▪
Redondo Beach ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Rolling Hills ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Rolling Hills Estates ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Rosemead ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
San Dimas ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
San Fernando ▪ ▪ ▪ ▪
San Gabriel ▪ ▪ ▪ ▪ ▪ ▪ ▪
San Marino ▪ ▪ ▪ ▪ ▪ ▪ ▪
Santa Clarita ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Santa Fe Springs ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Santa Monica ▪ ▪ ▪ ▪
Sierra Madre ▪ ▪ ▪ ▪
Signal Hill ▪ ▪ ▪ ▪ ▪
South El Monte ▪ ▪ ▪ ▪ ▪ ▪
South Gate ▪ ▪ ▪ ▪ ▪ ▪ ▪
South Pasadena ▪ ▪ ▪ ▪ ▪ ▪ ▪
Temple City ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Torrance ▪ ▪ ▪ ▪ ▪
Vernon ▪ ▪ ▪ ▪
Walnut ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
West Covina ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
West Hollywood ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Westlake Village ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪ ▪
Whittier ▪ ▪ ▪ ▪ ▪ ▪
TOTAL 72 12 24 8 2 5 37 21 37 85 4 16 42 6 4 21 21 49 76 88 9 Notes: ▪ A red dot indicates new services.

Public Works - Page 2
AGENDA ITEM NO. 5

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: CONSIDERATION OF THE GENERAL PLAN ANNUAL PROGRESS REPORT FOR 2024 RECOMMENDATION:

It is recommended that the City Council receive and file this staff report.

BACKGROUND:

A General Plan is each local government’s blueprint for meeting the community’s long-term vision for the future. Pursuant to state law, each California city is required to have an adopted General Plan comprised of seven required elements. The required elements are: Land Use, Circulation, Housing, Conservation, Open Space, Noise, and Safety. On December 20, 2016, the City Council adopted an updated General Plan and certified the Environmental Impact Report (EIR). Included with its adoption was an implementation program (policies and actions) to guide future decision-making on development, resource management, public safety, public services, and general community well-being.

Per California Government Code section 65400, all municipalities are required to provide the Governor's Office of Planning & Research (OPR) and the Department of Housing and Community Development (HCD) with separate General Plan and Housing Element annual progress reports every April. HCD provided an extension through May 15, 2025 for submission of the 2024 Housing Element annual progress report for impacted local governments within the Southern California Association of Governments (SCAG) region covering Los Angeles, Imperial, Riverside, San Bernardino, Orange, and Ventura Counties due to the fires that occurred earlier this year.

The General Plan annual progress report submitted to OPR outlines the status of the City's General Plan and progress in its implementation over the previous year’s 12-month reporting period. The Housing Element is the only element that has a statutory requirement to be updated periodically. While the General Plan Update is typically managed by the Planning Division, the required elements also include policies for other Divisions/Departments, including Engineering (Circulation), Community Services (Open Space), Community and Economic Development (Housing), Fire, Police and Public Services (Safety).

California Government Code section 65400 also requires an annual report be given to the legislative body regarding the status of implementing the goals of the General Plan. This report also covers the efforts made during the last year in implementing the programs of the Housing Element as well as actual building permit activity. The last Annual Report was reviewed by the City Council on April 2, 2024, reviewing the policies and actions taken in 2023. The current Annual Report provides information on policies and actions for 2024. This report will allow the City Council and community to evaluate General Plan policies and actions, as well as provide information on the Housing Element during the 2021-2029 period (6th cycle). The City is currently working with HCD to obtain certification of the Housing Element.

The City's Housing Element certification is pending the adoption of Ordinance No. 2525, which was adopted by the City Council on March 18, 2025. The adopted Ordinance was sent to HCD for confirmation.

DISCUSSION:

In the "Our Well Planned Community" chapter of the West Covina General Plan, estimates are provided for the amount of development in the City over the 20-year horizon of the General Plan. Projected growth is divided geographically, with the majority being in the Downtown district. In addition to the Downtown, the General Plan also identifies other areas in the City where growth can be accommodated. These areas are divided into three categories; districts, corridors, and neighborhood centers. Downtown is included in the Districts category. The Development Chart is included as Attachment No. 1. The chart also includes the forecasted development identified in the General Plan and the cumulative number of units and/or square footage constructed in 2024. Units and square footage constructed are reported based on the issuance of building permits, rather than certificates of occupancy to be consistent with the Housing Element reporting. This allows staff to reliably and regularly track actual development against the amount of development that was studied in the Program Environmental Impact Report (EIR) and in the General Plan. During 2024, no building permits were "finaled" for new commercial buildings in the specified areas (several permits were issued and "finaled" throughout the year for tenant improvements and minor additions, but none were for new construction).

However, the City has issued building permits for the following major project:

Toyota Dealership at 204 N. Citrus Avenue (13,130-square-foot expansion and associated tenant improvements - permits were issued and "finaled" in 2024).

GENERAL PLAN POLICIES AND STATUS
Through this reporting process, the Planning Division provides annual updates on the progress of the City in meeting the goals, policies, and actions identified in the General Plan (including the Housing Element). Staff updated the chart (Attachment No. 2) listing the goals, policies, and actions of the General Plan, as well as their current status. Below is the index for the items:

Ongoing - actions with no definitive end date
In Progress - have been initiated but not yet completed Completed - have been implemented
Not Initiated - have not been started
The General Plan and Housing Element include a menu of goals and objectives allowing the City to evaluate and select actions to focus on in the near future. To allow the General Plan to stay a valuable tool for staff and the community, goals and objectives should be modified from time to time so that the menu continues to be relevant.

HOUSING ELEMENT
The Housing Element is one of the seven (7) required elements of a General Plan. It is unique in that it is the only element that is required to be updated at regular intervals and is required to be certified by the California Department of Housing and Community Development (HCD). The Housing Element was adopted by the City Council in 2022. As outlined above, the City is currently working with HCD to obtain certification of the 6th Cycle Housing Element.

One of the most important aspects of the Housing Element is the requirement to plan for growth for the number and type of housing units required by the Regional Housing Needs Assessment (RHNA). The State determines the number of housing units needed in the State, then divides that total number up among regions. The Southern California region is addressed through the Southern California Association of Governments (SCAG). The number of units assigned to West Covina for the 6th Cycle was 5,346 housing units across all income categories (very low income = 1,653, low income = 850, moderate income = 865 and above moderate income = 1,978). The requirement of the City is to provide information that the zoning in the City allows for at least that many housing units to be constructed. This information is provided in the adopted Housing Element and is part of HCD's evaluation prior to certifying a Housing Element.

Staff has completed the required HCD forms to report on the new housing construction activity and the progress on the programs included in the Housing Element. This Housing Element term is from 2021 to 2029. This information is provided in Attachment No. 3. In 2024, building permits were issued for 95 new housing units (all accessory dwelling units). This increases the number of units issued permits this term to 581 units. Staff is counting approximately 60% of accessory dwelling units towards the very low, low, and moderate income categories as allowed by the SCAG Regional Accessory Dwelling Unit Affordability Analysis.

LEGAL REVIEW:

The City Attorney's Office has reviewed this report.

Prepared by: Jo-Anne Burns, Deputy Community Development Director Fiscal Impact
FISCAL IMPACT:

This agenda item is to receive and file. Therefore, there is no fiscal impact associated with this action.

Attachments
Attachment No. 1 - Development Chart
Attachment No. 2 - Policy Chart
Attachment No. 3 - Annual Progress Report (Housing)
CITY COUNCIL GOALS & OBJECTIVES: A Well-Planned Community Enhance City Image and Effectiveness
As of 12/31/24
Previous Total 2024 Cumulative to Date
Districts Downtown
Residential 138 0 106Retail 5,700 0 5,700
Office 00 0Hotel 00 0EastlandResidential 00 0Retail 2,925 0 2,925 Office 00 0Hotel 00 0AutoplazaResidential 00 0Retail 00 0Office 00 0Hotel 00 0BKKResidential 00 0Retail 00 0Office 00 0Hotel 00 0

DEVELOPMENT CHART

ATTACHMENT NO. 1
As of 12/31/24
Previous Total 2024 Cumulative to Date
Corridors North Azusa
Residential 158 0 158Retail 00 0Office 00 0Hotel 00 0South GlendoraResidential 10 1Retail 0 0 1,850Office 00 0Hotel 00 0SunsetResidential 00 0Retail 00 0Office 117,769 0 117,769Hotel 00 0

As of 12/31/24
Previous Total 2024 Cumulative to Date
Neighborhood Centers & Other Areas Puente Ave
Residential 00 0Retail 00 0Office 00 0Hotel 00 0Aroma DriveResidential 00 0Retail 00 0Office 00 0Hotel 00 0Amar RoadResidential 00 0Retail 00 0Office 00 0Hotel 00 0Nogales StreetResidential 00 0Retail 00 0Office 00 0Hotel 00 0

POLICY CHART
Section Time Frame Implementer Status
Our Natural Community - A. Air
P1.1 Promote alternative transportation modes like walking, biking, and transit that reduce emissions related to vehicular travel. A 1.1 Continue to channel Federal, State and Local transportation funds to programs, and infrastructure improvements that reduce air pollution through the promotion of walking, biking, ride-sharing, public transit use, the use of alternative fuel vehicles or other clean engine technologies. Ongoing PW/AQMD Ongoing P1.2 Promote the use of energy-efficient vehicles. P1.3 Minimize the adverse impacts of growth and development on air quality and climate. A1.3 Prepare and adopt a plan to reduce green-house gases as part of the Environmental Impact Report (to be concurrently approved with the West Covina General Plan) to achieve compliance with State mandates, and consistency with the Regional Transportation Plan/ Sustainable Community Strategy to facilitate development by streamlining the approval Immediate Planning/PW Completed Our Natural Community - B. Water
P1.4 Continue to protect areas of beneficial natural groundwater recharge by preventing uses that can contaminate soil or groundwater. A 1.4 The City and the appropriate water providers shall protect groundwater recharge and groundwater quality when reviewing new development projects. Ongoing Water Providers Ongoing P1.5 Where appropriate, new development shall minimize impervious area, minimize runoff and pollution, and incorporate best management practices. A1.5 Develop standards to increase pervious surfaces to recharge groundwater basin, where appropriate. Ongoing Planning/PW Ongoing Our Natural Community - C. Access to Nature
P1.6 Preserve, conserve, and add to public open space. A 1.6 Maintain the existing conservation areas and prohibit any development in spaces designated as parks and open space on the land use plan. Ongoing Planning/CS Ongoing A 1.6b Continue to add public open spaces through developer dedication, in-lieu fees, or conservation easements. Ongoing
Planning/CS/School Districts Ongoing
P1.7 Develop a multi-use integrated trail system that supports recreational and mobility needs. A1.7a Prioritize a phased program for the planning and design, funding and implementation of a citywide trail program. Not Initiated
A1.7b Convert the east-west Walnut Creek Wash into a walking and biking trail. Not Initiated A1.7c Identify and provide additional access points adjacent to the Walnut Creek Wash and existing and planned trails. Not InitiatedA1.7d Update the downtown development regulations to develop standards for trails and development of frontages along the Walnut Creek Wash. Immediate Planning Not Initiated Ongoing PW/AQMDShort-Term Planning/CS/PW
Ongoing
A1.2
Continue to control and reduce air pollution emissions from vehicles owned by the City and municipal operations and facilities by expanding the use of alternative fuel, electric, and hybrid vehicles in City fleets.

ATTACHMENT NO. 2
Section Time Frame Implementer Status
P1.8 Provide environmental education programs to increase public understanding and appreciation of our natural surroundings. A1.8 Provide information to residents and businesses about how to reduce water consumption, waste and pollution and conserve resources. Ongoing PW/AQMD Ongoing P1.9 During the review of public and private development projects, analyze potential impacts to views of natural areas from public streets, parks, trails, and community facilities. A1.9 Adopt standards to protect public views and assess the impact to public views during the development review process. Short-Term Planning Completed P1.10
To preserve nighttime views within and immediately adjacent to single family residential zones, require property owners within and directly adjacent to these zones to utilize shielding and directional lighting methods to direct lighting away from adjoining properties.

A1.10 Adopt development standards that prevent glare and light trespass and assess the impact of outdoor lighting during the development review process. Short-Term Planning Completed Our Natural Community - D. Street Trees
P1.11 Plant to maximize the social, economic, and environmental benefits of trees. A 1.11a Develop a street tree master plan for the downtown area as part of the Downtown Plan and Code. Develop urban design strategies with unique palettes of trees that add character to the street space. Consistency and variation in tree form, color, and seasonal display can be used to create dynamic and harmonious streetscapes. Immediate Completed A1.11b Increase the number of street trees by adding new trees in the downtown area and the three corridors (Azusa, Sunset, and Glendora Avenue). Short-Term OngoingA 1.11c Pursue an expanded and equitable distribution of trees and greening throughout the City. Fill in the gaps in canopy cover, address aging tree population, and identify vacant and new planting spots. Target planting where pedestrian and public realm improvements are prioritized such as safe streets to schools and parks. Set a citywide tree canopy coverage goal. Short-Term Ongoing A1.11d Develop a street tree management plan — outline a maintenance strategy, creating planting plans and identify capital funding needs. Ongoing OngoingA1.11e Pursue a tree adoption program. Mid-Term Planning Not Initiated Our Prosperous Community - A. Maintain and Monitor West Covina's Fiscal Health P2.1 Maintain and enhance the City’s current tax base.A 2.1a Continue to strengthen the City’s retail base. Ongoing OngoingA 2.1b Attract new hospitality uses. Short-Term OngoingA 2.1c Ensure that new development is not a fiscal burden to the City. Ongoing Engineering/Planning/ PW OngoingA 2.1d Enhance existing tax policies. Ongoing Finance OngoingP2.2 Diversify local tax base. A 2.2 Consider Utility Users Tax. Short-Term PW/Finance Not Initiated Our Prosperous Community - B. Reinforce West Covina's brand as a great place to live, work, andplay in the San Gabriel Valley P2.3 Focus new growth in the Downtown Area to create vibrancy and invest in key public improvements.

CEDPlanning/PW

Section Time Frame Implementer Status
A2.3a Invest in infrastructure and improve the public realm. Short-Term CED/Planning/PW/CS OngoingA2.3b Support catalytic development. Short-Term PW/Planning/CED OngoingP2.4 Build on and grow West Covina’s regional appeal. A2.4 Improve connections between the three downtown neighborhoods. Short-Term PW/Planning Not InitiatedP2.5 Encourage transformative development in the triangle bounded by Glendora Avenue, Vincent Avenue, and Interstate 10.

A2.5a Support revitalization of Glendora Avenue retail. Ongoing A2.5b Brand the area as “West Covina’s Main Street.” Not InitiatedP2.6 Create a diversity of housing options. A2.6a Support higher-intensity and high-quality multifamily development in the downtown. OngoingA2.6b Explore opportunities for affordable senior housing. Ongoing Our Prosperous Community - C. Nurture Local Businesses and Attract Non-Retail Jobs P2.7 Target employment based uses to downtown. A2.7a Explore health/medical campus opportunities Short-Term CED/Hospital Ongoing A2.7b Attract educational institution. Long-Term CED OngoingA2.7c Attract corporate headquarters. Ongoing CED OngoingP2.8 Build economic development capacity. A2.8a Strengthen and continue to support in-house Economic Development Department. Ongoing CED OngoingA2.8b Consider establishing an Economic Development Corporation (EDC). Short-Term CED Not InitiatedA2.8c Establish a Business Improvement District (BID). Mid-Term Business Owners/CED OngoingP2.9 Support local businesses.A2.9a Provide incentives to encourage business/land owners to renovate and strengthen their businesses Ongoing CED Ongoing A2.9b Brand and market West Covina Immediate CED Ongoing P2.10 Update Economic Development Strategy periodically.

A2.10a Develop economic development strategy. Ongoing CED Ongoing A2.10b Update economic development strategy every five years. Immediate CED Not Initiated Our Well-Planned Community
P3.1 Preserve existing housing stock. A 3.1 Incorporate standards in the development code to preserve the existing form and character of stable residential areas and prevent encroachment of incompatible land uses and intensity. Short-Term Planning Ongoing P3.2 Support vibrant, economically strong neighborhoods through education and enforce-ment of property maintenance regulations. A3.2 Establish incentives to upgrade the appearance of poorly maintained or otherwise unattractive sites, and enforce existing land maintenance regulations. Short-Term Planning/Public Safety Ongoing P3.3 New growth will complete, enhance, and reinforce the form and character of the unique West Covina neighborhoods, districts, and corridors. A3.3 Adjust regulations for the neighborhoods, districts and corridors to reflect the nature of intended change. Short-Term Planning In Progress Immediate CED
Ongoing Planning/CED

Section Time Frame Implementer Status
P3.4
Direct new growth to downtown area and the corridors. Adapt economically underused and blighted buildings, consistent with the character of surrounding districts and neigh-borhoods, to support new uses that can be more successful. Provide opportunities for healthy living, commerce, employment, rec-reation, education, culture, entertainment, civic engagement, and socializing. ꞏ Adopt form-based codes for the Down-town area and Corridors that: Completed ꞏ Utilize clear development requirements tailored to the community’s vision; Ongoingꞏ Increase land use choices and encourage community vitality; Completedꞏ Foster a rich public realm, with engaging private frontages, complete streets, and access to a range of open spaces; Ongoingꞏ Insist on the highest standards of quality in architecture, landscaping, and urban design; and access to a range of open spaces Ongoing • Offer predictable streamlined development review process and produce predictable outcomes. Ongoing P3.5
Support the growth of Queen of the Valley Hospital while developing a unifying vision and code for Sunset Avenue.

A3.5
Partner with Queen of the Valley hospital to develop a Corridor Plan and Development Code for Sunset Avenue that accommodates future hospital growth in a contextual manner with enhancements to Sunset Avenue Corridor. Short-Term Planning/QVH Ongoing P3.6 Reduce West Covina’s production of green-house gas emissions and contribution to climate change, and adapt to the effects of climate change.

Key land use adaptation strategies to reduce greenhouse gas emissions are: ꞏ Promoting transit-oriented infill development, and Ongoing Our Accessible Community
P4.1 Coordinate and integrate land use, economic and transportation planning policies. A 4.1 Adopt a new land-use oriented system of street classifications as described in the City-wide Thoroughfare Plan. Immediate Planning/PW/ Engineering Not InitiatedP4.2 Accommodate multimodal mobility, acces-sibility and safety needs when planning, designing, and implementing transportation improvements, improving access and circulation for all users of City streets.

A4.2a Adopt and apply transportation system performance metrics as described in the Thoroughfares Plan. Immediate Not InitiatedA4.2b Review capital improvement projects to ensure that needs of non-motorized travelers are considered in planning, programming, design, reconstruction, retrofit, maintenance, construction, operations, and project development. Ongoing Ongoing A4.2c
Accommodate the needs of all travelers through a Complete Streets approach to designing new transportation improvements. Complete streets are roadways designed to facilitate safe, comfortable, and efficient travel for all roadway users. Ongoing Ongoing Not Initiated
Ongoing Planning/PS
Planning/PW/ Engineering
A3.4 Short-Term Planning
A3.6
ꞏ Providing incentives for high-performance building and infrastructure

Section Time Frame Implementer Status
P4.3
Establish protection of human life and health as the highest transportation system priorities, and seek to improve safety through the design and maintenance of streets, sidewalks, intersections and crosswalks.

A4.3a Develop and implement an enforcement program to encourage safe behavior and to reduce aggressive and/or negligent behavior among drivers, bicyclists and pedestrians. Short-Term PD Not InitiatedA4.3b Annually review collision data, including causes, to implement ongoing improvements at the highest-risk intersections and throughput the transportation network Ongoing Engineering/PD Ongoing P4.4 Allocate street space equitably among all modes. A4.4a Ensure that pedestrians, bicyclists, transit vehicles and automobiles each have space in the right-of-way that is consistent with the street’s designated mobility function and land use context per street typologies and modal-priority overlays as defined in the Thoroughfares Plan. Not Initiated A 4.4b
Adopt the National Association of City Trans-portation Officials (NACTO) Urban Street Design Guide and Urban Bikeway Design Guide as a supplement to the California Manual for Uniform Traffic Control Devices. Not Initiated P4.5 Work to eliminate barriers to pedestrian and bicycle travel. A4.5a Identify gaps in the pedestrian and bicycle facilities networks and define priorities for eliminating these gaps by making needed improvements. Short-Term Engineering Ongoing A4.5b Require the construction of pedestrian and bicycle facilities and amenities, where warranted, as a condition of approval of new development projects. Ongoing Engineering/Planning Ongoing A4.5c Accompany installation of new bicycle facilities with educational programs for motorists, bicyclists, and pedestrians — particularly children. Short-Term PD Not InitiatedA4.5d Work with owners of vacant properties adjacent to public walkways to identify beautification opportunities and implement improvements such as landscaping, fencing and/or art installations. Short-Term Planning/CED Not InitiatedA4.5e Develop Pedestrian and Bicycle Master Plans identifying community priorities, designing improvements at a conceptual level, and identifying potential funding sources. Short-Term Engineering Completed A4.5f Consider implementation of a bikeshare program. Mid-Term Engineering Not Initiated A 4.5g
Develop a pedestrian and bicycle path along Walnut Creek Wash between Glendora and Sunset. A pedestrian and bicycle path is recommended to take the place of the existing service vehicle access road on the north side of the Wash in the Downtown area, con-necting to the existing segment to the east, between Glendora and Azusa. The existing segment might also be improved using new signs and other wayfinding strategies and enhanced lighting for greater security. Immediate PW/Engineering Not Initiated Short-Term Engineering

Section Time Frame Implementer Status
A4.5h
Explore opportunities for a “shared street” on Toluca Avenue. In the near term, no changes are recommended to this street. However, over the longer term it might be reconfigured as part of redevelopment of adjacent parcels. One option, given the street’s relatively short length and role as a way access to adjacent parcels, rather than as an important element of the larger street network, would be a shared street or “woonerf” configuration in which curbs are eliminated and the roadway is shared by all users, including pedestrians. Such designs are appropriate for low-speed environments, are proven to be safe if properly located and designed, and can greatly contribute to the urban design character of a street by branding it as unique, providing additional opportunities for placemaking and greatly improving walkability. Mid-Term Planning/PW/ Engineering Not Initiated
P4.6 Work with transit providers to develop high-quality facilities for transit users, including access facilities. A4.6a Explore a free or discount fare zone for transit Downtown. Existing transit service within the Downtown segment of West Covina Parkway is relatively frequent, especially during peak periods. However, existing fare policy limits the use of this service for short trips, including trips within West Covina or within the Downtown area. Notably, Foothill Transit’s frequent Silver Streak service charges a $2.45 cash fare. While the City of West Covina does not set fare policy for Foothill Transit, it could work with the operator to explore options for facilitating such trips in support of new planned development. Short-Term CS/Foothill Transit Completed A 4.6b
Work with Foothill Transit to formalize parking for park-and-ride patrons. Similarly, the City could work with Foothill Transit and property owners to explore options for a transit com-muter parking lot or structure, either shared or dedicated. This could serve to improve access to the proposed West Covina Parkway Transit Mall, if it were built, while discouraging illegal “hide-and-ride” parking in restricted lots. Foothill staff have expressed interest in development of a parking structure for patrons in this area, potentially with a transit store and retail uses on the ground floor. Short-Term CED/Foothill Transit/Plaza WC In Progress A4.6c
Explore changes to Go West routes. Go West service could be improved by modifying routes and layover/recovery policy to allow for a regular, easy-to-remember “clockface” headway or frequency of every 60 minutes on the Red and Blue Lines. Currently, Red Line headway is 56 minutes, while Blue Line headway is 65 minutes. The Blue Line route may have to be shortened slightly, or other measures taken to reduce running time. Short-Term CS Completed

Section Time Frame Implementer Status
A4.6d
Implement bus-only lanes and high-quality bus stops on West Covina Parkway between Sunset and Vincent. The segment of West Covina consists of two general-purpose lanes in each direction, plus leftturn lanes alternating with landscaped medians. Average Daily Traffic is in the 15,000 to 17,000 range, well below the maximum that can be accommo-dated in a single general-purpose lane each way, plus leftturn lanes. Transit volumes are up to 20 vehicles per hour, per direction. This level of transit service and a single lane of traffic can accommodate roughly the same number of trips. To improve reliability for the thousands of daily passengers aboard these buses and to enhance the visibility of existing transit service, the curbside general-purpose lanes should be converted to transit-only lanes. Private vehicles could continue to legally use the lanes to turn right at intersections or curb cuts, maintaining throughput in the general-purpose lanes. As part of this change, the existing 13-foot general-purpose lanes should be narrowed slightly, to pro-vide a traffic-calming effect (while still easily accommodating large trucks). The City and Foothill Transit should partner to improve the existing Silver Streak stops at California using expanded shelters, real-time arrival informa-tion displays, informational kiosks and other amenities for passengers.

Short-Term Foothill Transit/PS/Planning
Not Initiated
P4.7 Increase the efficiency, cost-effectiveness and utility of existing parking and road supply by managing demand. A4.7a Revise the municipal parking code as described in a following section of this document. Short-Term Planning CompletedA4.7b Improve intersections as needed to comply with performance metrics. Short-Term PW/Engineering OngoingA4.7c Partner with Caltrans to address transportation issues near the interface between State facilities and City streets. Short-Term Engineering/CalTrans Ongoing
P4.8 Implement “green” streetscape elements for purposes of beautification, carbon reduction and stormwater runoff management. A4.8 As part of the green infrastructure plan, develop a strategy to increase the tree canopy along existing arterial streets by 25 percent. Short-Term PW Not InitiatedP4.9 Take into account the special mobility needs of aging populations. A4.9 To complement the City’s Safe Routes to School program, develop a Safe Routes for Seniors program. This program should address pedestrian conditions including pedestrian access to transit. It should be based on the senior community’s identified needs, priorities and barriers to safe nonmo-torized travel. The program should include an educational component, capital improvement program, and mobility and safety training program. Senior centers and organizations should be partners in both development and implementation. Short-Term Engineering Not Initiated P4.10 Improve mobility and accessibility for travelers of all incomes through a process of equitable public engagement, service delivery and capital investment. A4.10a Identify low-income and transit-dependent communities, and implement pedestrian, bicycle and transit- related improvements in these communities. In Progress A4.10b Improve multimodal access to schools, senior centers, social service agencies, civic institutions and other destinations used by low-income and other segments of the community. Completed P4.11
To ensure that the City is prepared for future changes in transportation technologies and preferred modes of travel, seek to incorporate emerging mobility options such as Transportation Network Companies (TNC) and autonomous vehicles into planning and other efforts.

Short-Term Planning/PS

Section Time Frame Implementer Status
A411a
Understanding that increased adoption of TNCs and future introduction of autonomous vehicles may reduce parking needs, seek to limit the scale of investments in expensive parking infrastructure (parking structures). Consider investing instead in surface parking lots and on-street spaces that can be more easily repurposed for other needs. Ongoing A4.11b Consider ways to facilitate use of TNCs and taxis by considering their infrastructure in new development, for example by requiring TNC/ taxi loading zones in large developments. Not InitiatedA4.11c Seek out opportunities to partner with private transportation providers, for example by distributing information on local travel options on digital platforms, by providing subsidized TNC/taxi trips in lieu of fixed-route transit service, or by sharing travel data. Not Initiated P4.12 Work to develop a safer transportation system. A4.12a Encourage development and application of strategies and actions pertaining to response and prevention of security incidents on the local and regional transportation system through improved system monitoring, rapid recovery planning,and coordination with other security agencies. Ongoing Engineering/Foothill Transit Ongoing A4.12b Use SCAG GIS data to develop emergency planning and response strategies for the transportation system. Ongoing Engineering Not Initiated
P4.13 Synchronize traffic signals and develop operational enhancements at the I-10 Freeway interchanges to reduce traffic congestion. A4.13 The City of West Covina shall seek congestion management and other available grant funding opportunities to synchronize traffic signals and develop operational enhancements at the I-10 Freeway interchanges. Short-Term Engineering Ongoing Our Resilient Community - A. Circulation
P5.1 Promote fine-grained network of complete streets in new and redevelopment projects. A5.1 Adjust development regulations and review processes to require new development and redevelopment projects to provide a fine-grained, interconnected, multimodal transportation network with a balance of motor vehicle, pedestrian, bike, and transit amenities Short-Term Planning/Engineering Ongoing Our Resilient Community - B. Land Use
P5.2
Allocate land uses based primarily on the control of physical form, intensity, and arrangement of buildings, landscapes, and public spaces that enable land and building functions to adapt to economic, environ-mental, energy, and social changes over time.

A5.2 Adopt form-based codes for downtown and corridors and require applicants to comply with the standards Short-Term Planning Completed Our Resilient Community - C. Public Realm
P5.3
Parks and other public open spaces will be connected to, informed by, and responsive to the context.

Natural and landscaped parcels should also be configured for place-making and food production. Streets shall be multifunctional, multimodal, and-spatially enclosed by buildings and trees.

A5.3 Adjust development regulations and review processes to incorporate pedestrian scale place-making in the design of streets and open spaces. Short-Term Planning Ongoing Our Resilient Community - D. Building and Landscape Form Ongoing Planning/PS

Section Time Frame Implementer Status
P5.4
Buildings, lots, and blocks primarily scaled around the pedestrian and transit, creating a humanscaled spatial enclosure. Buildings should be informed by surrounding physical context, the adjacent landscapes, structures, local conditions, building traditions, and the microclimate.

A5.4 Adjust development regulations and review processes to require assessment and appropriate response to local context. Short-Term Planning Completed Our Resilient Community - E. Transportation
P5.5 Implement a Complete Streets Policy for the city to ensure that the right of way will provide safe access for all users. A5.5 Publish a Complete Streets Manual that provides engineering and design guidelines for different street typologies to better accommodate a mix of modes, including cars, public transportation, cyclists, and pedestrians; apply the standards in the manual to projects whenever possible. Short-Term PS/Engineering Not Initiated Our Resilient Community - F. Energy
P5.6 Continue existing beneficial energy conservation programs, including adhering to the California Energy Code in new construction & major renovations. A5.6a Adjust development regulations and review processes to incorporate to require assessment and appropriate response to local context. Short-Term Completed A5.6b Apply for grant funds to purchase electric vehicles & install charging stations through one of the South Coast Air Quality Management District funding programs. Ongoing OngoingA5.6c As the economy recovers and funding becomes available (through grants or bond proceeds), the City should explore energy efficiency projects such as installing solar panels for City facilities & retrofitting existing street lights. Short-Term Completed A5.6d Consider providing an incentive program for new buildings that exceed California Energy Code requirements by 15%. Short-Term Not InitiatedA5.6e Provide on-going education of homeowners & businesses as to the value of energy efficiency & the need to upgrade existing structures on the regular basis. Ongoing Ongoing Our Resilient Community - G. Water
P5.7 Manage & develop safe, reliable, economical water supply for existing & planned new customers. A5.7a Reduce demand through water conservation techniques. Ongoing PW OngoingA5.7b Partner with the 8 water districts to forecast demand & determine appropriate facility needs. Ongoing PW/Water Agencies Not InitiatedA5.7c Set conditions of approval for each new development to ensure adequate water supply prior to occupancy. Ongoing
Building/Engineering/ Planning Ongoing
Our Resilient Community - H. Sewer
P5.8 Ensure provision of adequate sewer system capacities to serve existing & planned development. A5.8a Preventing rain water from getting into sewer system. OngoingA5.8b Preserve the longevity & sound condition through evaluation & maintenance of the sewer infrastructure. OngoingA5.8c Pursue construction of new or replacement sewer lines consistent with the City’s Sewer System Management Plan. Ongoing PW/Engineering Engineering/Building
Ongoing

Section Time Frame Implementer Status
A5.8d
Pursue enlargement or extension of the sewage collection system where necessary to serve new development, with the capital costs & benefits allocated equitably & fairly between the existing users & new users. Ongoing Our Resilient Community - I. Solid Waste
P5.9 Provide adequate facilities & services for the collection, transfer, recycling, & disposal of refuse.

Continue to collaborate with users & service partners to identify & support programs & new techniques of solid waste disposal, such as: ꞏ recycling, ꞏ composting, ꞏ waste to energy technology, & ꞏ waste separation, to reduce the volume & toxicity of solid wastes that must be sent to landfill facilities. Our Resilient Community - I. Food Production P5.10
Consider incorporating community gardens as part of city parks and recreation planning, and work with local schools Hurst Ranch, and Queen of the Valley Hospital to facilitate the development, administration and operation of additional community gardens throughout the city.

A5.10a Develop incentives to encourage community gardens. Not Initiated A5.10b Identify eligible parcels and pursue partnerships with property owners to build community gardens. Not InitiatedA5.10c Amend Zoning Ordinances to allow Community Gardens throughout the City. Completed Our Healthy and Safe Community - A. Active Living
P6.1 Promote and support transportation decisions that reduce driving and increase rates of transit use, walking, and biking. A 6.1a Review and revise street standards to promote walking, transit use, and biking. Short-Term PW/Engineering/ Planning Ongoing The development review bodies should consider active living as a development criteria and encourage:
● Where practical, locating the building near transit and a diverse mix of uses; ● Siting the building to encourage walking; and A6.2 Encourage the use of stairs between floors by designing internal staircases to be visually prominent and attractive. Ongoing Planning Ongoing P6.3 Support and partner with health providers to offer active living activities and events. A6.3a Partner with Lighten UP SGV to promote health classes and events. Short-Term LU-SGV/CS/West Covina Health Ongoing Short-Term PlanningOngoing OngoingOngoing PS Ongoing
OngoingOngoing
A6.1b Short-Term PlanningP6.2
● Securing bicycle parking, and where feasible, other cycling friendly facilities such as showers/lockersNew and renovated buildings should be designed and constructed to improve the health of the residents, workers, and visitors A5.9

Section Time Frame Implementer Status
A6.3b
Support health fairs with information, health care screenings and services, and activities celebrating active living. The event should be sponsored by a range of health service partners. The health fair should have a strong focus on active living, healthy eating, and mental health. Ongoing Health Service Partners/West Covina Health Ongoing
A6.4
Publish a Complete Streets Manual that provides engineering and design guidelines for different street typologies to better accom-modate a mix of modes, including cars, public transportation, cyclists, and pedestrians; apply the standards in the manual to projects whenever possible. Short-Term Engineering/Planning Not Initiated P6.5 Seek to increase its amounts of parks and trails to support physical activity and reduce the incidence of chronic illness.

A 6.5 Continue to work with the local school districts to maintain and expand after school use of school facilities for playing fields, park spaces, and other activities. Ongoing CS/School Districts Not Initiated P6.6 Improve bike and pedestrian safety for all ages. A6.6a Monitor and improve areas with a high incidence of pedestrian/vehicle and bicycle/vehicle collisions. Ongoing PD/PS Ongoing A6.6b Partner with the local school districts to prioritize safety and roadway improvements around schools that encourage walking and biking to school. Short-Term Engineering/PW/School Districts In Progress Our Healthy and Safe Community - B. Mental Health and Social Capital P6.7 Preserve and strengthen social capital by supporting formal and informal social net-works in the community. A 6.7 Increase access to safe, comfortable, and interesting public spaces. Short-Term Planning/PW OngoingP6.8 Increase rates of participation at community events such as adult education, senior activities, family- oriented programs, and youth activities. A6.8 Increase the marketing of existing programs and events and add new programs and events to reduce the risk of social isolation. Short-Term CS/School Districts Ongoing P6.9 Increase awareness about how to prevent mental illness and promote mental health. A6.9 Partner with health care providers, caregivers, schools, senior center to increase access to mental health information and resources.

Short-Term
CS/Health Care Providers/School District/ West Covina Health Ongoing Our Healthy and Safe Community - C. Healthy and Nutritious Food P6.10 Increase access to health-promoting foods and beverages in West Covina. A6.10a Form partnerships with organizations such as health care facilities, schools, Hurst Ranch, Plaza West Covina, and food banks to encourage healthy foods and beverages. Ongoing A6.10b Discourage the sale of less healthy foods and beverages within local government facilities, recreational areas, and near public or private schools, or at sports events. OngoingA6.10c Encourage property owners to make use of vacant properties as community gardens Ongoing Planning Not Initiated Our Healthy and Safe Community - D. Police
P6.11 Provide community safety through enhanced police services.

Increase public access to police services by:

Short-Term
Health Care Providers/School Districts/Plaza West Covina/Food Banks P6.4 Implement a Complete Streets Policy for the city to ensure that the right of way will provide safe access for all users.

Section Time Frame Implementer Status
● increasing police staffing to coincide with increasing population, development, and call for services; Ongoing
● require the funding of new services from fees or assessments from new development. Completed A6.11b
Add bike patrol in Downtown area to prevent, intervene, and enforce activities while allowing personalized police contacts that enhance the relationship between the police depart-ment and the people it serves. Ongoing PD Completed A6.11c Continue to support and expand the Neighborhood Watch program. Ongoing PD Ongoing A6.11d Co-habit with the Fire Department a future public service center to increase the presence and services in the Downtown area. Long-Term PD/FD/Planning/ Engineering In ProgressA6.11e Provide education about specific safety concerns such as property crimes and auto-theft. Ongoing PD OngoingP6.12 Address safety during development review process. A 6.12a Incorporate Crime Prevention Through Environmental Design (CPTED) principles and best practices into zoning ordinances and development review processes for new development and major rehabilitation. Immediate Planning/PD Ongoing A6.12b
Develop an ordinance that restricts the location and concentration of liquor stores within 500 feet of schools and parks. Include an incentive program to facilitate the transition of liquor stores to food markets and local grocery stores. Short-Term Planning/PD Completed Our Healthy and Safe Community - E. Fire
P6.13 Optimize firefighting and emergency response capabilities.

Resolve extended response time problems by:
● increasing police staffing to coincide with increasing population, development, and call for services; Ongoing
● require the funding of new services from fees or assessments from new development. Completed A6.13b Co-habit with the Police Department a future public service center to improve the service times in the Downtown area. Long-Term FD/PD Not InitiatedP6.14 Address fire-prevention during development review process. A6.14 Dedicated person for fire prevention review during design, construction, inspection, and operation of development projects to ensure adequacy of fire protection, access for firefighting,water supply, and vegetation clearance. Ongoing FD Ongoing Our Healthy and Safe Community - F. Natural Hazards
A 6.15a
Require all development to comply with the provisions of the latest California Building Code, including provisions related to design and engineering to mitigate potential impacts from seismic events, fires, and other hazards. Ongoing PS Ongoing A6.15b Review Zoning Ordinance and subdivision requirements, make recommendations to the City Council and Planning Commission on the implications of the Safety Element, and make any necessary changes. Short-Term Planning/PS Ongoing Short-Term PDImmediate FD
Planning/PS Ongoing
A 6.11a A 6.13a
Limit the exposure to potential natural hazards through adoption and enforcement of appropriate building standards, land use controls, and environmental review. P6.15 A6.15c Require CEQA environmental reviews to analyze and as necessary mitigate potential natural hazards on a site-specific basis Ongoing

Section Time Frame Implementer Status
A6.15d Require Specific Plans to recognize the findings of this Safety Element as critical land use guidelines are developed for specific areas. Ongoing Planning/PS Ongoing P6.16 Take actions to reduce the potential for loss of life or property in areas of high seismic risk and areas subject to landslide and lique-faction hazards. P6.17 Take actions to reduce the potential for loss of life or property in high fire hazard areas. A 6.17a Review and evaluate proposed land uses in extreme and high fire hazard areas for their vulnerability to fire and potential ignition sources. Short-Term Planning/PS/FD Ongoing A6.17b Prohibit the use of untreated shake roofs in areas of high and extreme fire hazard. Ongoing PS/FD Ongoing A6.17c Adopt special inspection criteria in those areas of extreme, high, and medium fire risk during critical fire season when the sustained wind velocity exceeds 25 miles per hour. Ongoing PS/FD Not InitiatedA6.17e Investigate water re-use programs in the hill-side areas to aid in fire prevention. Mid-Term PS/FD OngoingA6.17g Continue to support programs to reduce fire hazards from vegetation in areas of extreme to high fire risk. Such programs may take a variety of forms and would include current City weed and brush removal programs, as well as control and use of fire retardant plantings. Ongoing FD Ongoing P6.18 Take actions to reduce the potential for loss of life or property in flood zones and potential dam inundation areas. A6.18b Improve emergency service capabilities in areas subject to potential dam inundation in order to shorten times required for emergency evacuation and mobilization efforts. Identify manpower and equipment needs, as well as approach to notification of affected households. Short-Term Engineering/FD Ongoing A6.18c Actively support efforts to inspect dams and evaluate dam safety requirements. Short-Term Engineering Ongoing A6.18d Investigate siting of future critical facilities in only those areas beyond the 60-minute line that signifies the time between dam failure and inundation. Ongoing Engineering Ongoing A6.18e Support or sponsor flood plain studies along Walnut Creek and other drainage areas to better equip the City to deal with flood problems. Short-Term Engineering Not InitiatedA6.18f Make information on flood potential available to developers, industries, and appropriate civic groups in areas affected by potential dam inundation. Short-Term Engineering Ongoing Mid-Term PS/FD
PS Ongoing A6.16
A6.17d
Mid-Term FDShort-Term EngineeringMid-Term Engineering
Require geological and soils engineering investigations in areas of moderate or high landslide risk, potential liquefaction and subsidence areas, and critical seismic zones such as Alquist-Priolo fault zones Study
the adoption of rigid inspection standards for off-road vehicles (such as muffler and spark arrestor controls) and closely control the usage of off-road vehicles during periods of high fire risk (such as “Santa Ana” wind events with low humidity and strong winds).

Work with homeowners and builders constructing homes in or adjacent to high and extreme fire risk areas to make all water in privately owned swimming pools in these areas accessible to fire trucks for use in onsite fire protection. This could be accomplished through the inclusion of suitable gates and driveways in both existing and proposed homes. Review and evaluate proposed land uses in flood zones for their vulnerability to potential flooding and potential exposure of life and property to damage or loss from flooding. Encourage State, federal, and other governmental agencies to intensify research on flood and inundation hazards Prevent serious structural damage and func-tional impairment to critical facilities and structures, A6.17f A 6.18a A6.18g
P6 19
Ongoing
Not Initiated
OngoingOngoing
Not Initiated

Section Time Frame Implementer Status
A6.19
Review all critical facilities (including, but not limited to, hospitals, evacuation centers, emergency services and communications facilities, high pressure natural gas lines and high capacity petroleum and electrical transmission lines) for their susceptibility to potential hazards. This review should be conducted by a structural engineer, and funding sources for this program should be sought from all available local, regional, state, and federal sources. Short-Term Engineering/FD Ongoing P6.21
Update West Covina’s Natural Hazard Mitigation Plan (NHMP) on a regular basis in order to reflect changing conditions, best practices, regulatory environment, and advancements in knowledge; and to main-tain eligibility for public assistance grants.

A6.21a Update West Covina’s NHMP every 5 years. Short-Term PS/FD OngoingA6.21b Carry out the actions contained in NHMP. Ongoing PS/FD OngoingP6.22 Develop and disseminate educational programs, through a variety of media, to familiarize the citizens of West Covina with the Safety Element, the NHMP, and related issues. A6.22b Coordinate with the school districts to initiate educational programs in lower grades using displays and demonstrations that would expose younger children to the nature and strength of fire, for the purpose of tempering their natural curiosity about fire with knowledge of, and a sense of respect for, its hazards. Ongoing PD/FD Ongoing A6.22c
Coordinate with the school districts in the City to support or sponsor exhibits and presentations in secondary school demonstrating the more involved aspects of fire dynamics, i.e. major contributing factors of fire hazards and the relationship of fire to the natural ecology. Encourage parental cooperation and assistance in overall fire education programs. Ongoing PD Ongoing A6.22d Make the Safety Element and the NHMP available to builders and realtors, and encourage them to share relevant information from these documents with homebuyers and tenants. Long-Term PD/FD Ongoing Our Healthy and Safe Community - G. Noise
P6.23 Ensure that new development is not exposed to excessive noise. A 6.23a Require new developments to reduce exterior noise levels for any usable outdoor area to the “normally acceptable” range in the City’s land use/noise compatibility matrix, shown in Table 6.4 of this Noise Element. Ongoing Planning Ongoing Ongoing FDShort-Term PD/EngineeringShort-Term
A6.20b A6.22a
FD
especially where large numbers of people are apt to congregate at one time. P6.19 Engage in and support inter-agency coordination regarding emergency services and response, and critical facilities Encourage and participate in mutual aid agreements between the fire departments of local cities and Los Angeles County Improve power and gas line inspections and new installations through a coordinated effort between providers of electricity and natural gas and the West Covina Fire Department.Develop and disseminate educational programs regarding the Safety Element, the NHMP, and general safety information to organizations such as school districts, agencies serving the aged and handicapped, industries susceptible to seismic hazards, and civic groups, and encourage them to implement these programs and/or incorporate them into their own safety programs.

P6.20 A 6.20a Ongoing
OngoingOngoing

Section Time Frame Implementer Status
A6.23b Require mixed-use structures and areas to be designed to prevent transfer or noise from commercial to residential uses, and to ensure a 45 CNEL level or lower for all interior living spaces. Ongoing Planning Ongoing A6.23c Require any residential component of all new buildings to comply with the requirements of the residential noise insulations standards of the most recent edition of California’s building code. Ongoing Planning/Building Ongoing P6.24 Ensure that new development does not expose surrounding land uses to excessive noise. A 6.24 Through the environmental review process, require applicants for new development proposals to analyze potential noise impacts on nearby noise-sensitive receivers before project approval. As feasible, require appropriate noise mitigation to address any identified significant noise impacts. Ongoing Planning Ongoing P6.25 Minimize noise conflicts between local noise gen-erators and sensitive receivers. A6.25a Continue to enforce the City’s existing Noise Ordinance. Ongoing Planning/PS Ongoing A6.25b Track noise complaints to determine areas of potential problems, and work proactively with the noise generators and the affected parties to reduce the impacts of such noise. Ongoing Planning/PS Ongoing P6.26 Strive to reduce potential noise impacts in the City’s own operations. A6.26a Comply with the City’s Noise Ordinance and State and federal occupational health and safety noise standards in the City’s own operations. Ongoing PS/CS/Planning Ongoing A6.26b Purchase any equipment that produces high noise levels with all necessary and feasible noise abating equipment installed. Ongoing PS/CS/Planning Ongoing P6.27 Minimize the noise impacts of transportation facilities and improvements. A6.27a Continue to encourage the enforcement of regulations such as the State Vehicle Code noise standards for automobiles, trucks, and motorcycles operating within the City. Ongoing PD Ongoing A6.27c
Consider, where appropriate, tools for mitigating noise impacts of transportation facilities on new and existing development. Such tools may include noise insulation for interior spaces, site design solutions, and noise barriers such as sound walls and berms. Site design solutions such as setbacks are frequently preferable to barriers, and berms are frequently preferable to sound walls, for reasons of aesthetics and potential noise reflection effects. Ongoing PS/Planning Ongoing A6.27d Consider, where appropriate, the diversion of through traffic from purely residential areas. Ongoing PS/Planning Ongoing A6.27e
The City shall partner with adjacent cities and other jurisdictions and the private sector to seek and secure funding for railroad safety improvements, including securing rail right-of-way, and developing “Quiet Zones”, grade separations, and/ or other safety projects for at-grade rail crossings at the intersection of Azusa Canyon Road and Los Angeles Street and on Fairway Drive at Valley Boulevard. Short-Term PS/Planning Ongoing Our Creative Community - A. Build Capacity
P7.1 Provide ongoing direction, administration and financial resources to address West Covina’s cultural needs.

A7.1a Bring dedicated human and financial resources through grants, internship, contract positions, etc. to support implementation. Short-Term Ongoing A7.1b Determine the administrative structure in West Covina best suited to support cultural development. Immediate Ongoing Ongoing PS Ongoing A6.27b Maintain liaison with transportation agencies such as Caltrans regarding reduction of noise from existing transportation facilities.

Section Time Frame Implementer Status
A7.1c
Identify and establish an appropriate organizational structure like a Cultural Advisory Committee or task the existing Community Services Group or Commission to work collaboratively with partners and provide direction and support for ongoing cultural development. Immediate Ongoing A7.1d Define the financial implications and establish a budget for implementing specific initiatives. Short-Term Not Initiated Our Creative Community - B. Leverage West Covina's Assets for Economic Growth P7.2 Leverage cultural resources to support downtown and corridor revitalization. A7.2a Reuse vacant or underutilized buildings in the downtown area and along the Corridors to provide shared space for artists or small creative cultural enterprise, or to display works of local cultural significance. Ongoing Planning/CS Ongoing A7.2b Expand cultural and heritage tourism in West Covina. Short-Term Ongoing A7.2c Engage local retailers, hotels, and restaurants to increase awareness of local cultural resources. Ongoing Ongoing Our Creative Community - C. Build a Robust Cultural Sector P7.3 Increase public art and cultural expression throughout the community. A7.3a Continue to facilitate works of art in public spaces per the City’s Arts in Public Places Program. Short-Term Planning/PW/ Engineering Ongoing A7.3b Develop a map (promotional brochure) that identifies the location of all public art. Short-Term Planning Completed A7.3c Sponsor and organize local art exhibits in public facilities, performances, festivals, cultural events, and forums. Short-Term CS/Health Care Providers/School District Ongoing A7.3d Establish an online community-driven calendar of festivals and events to promote cultural activities. Short-Term CED/CS Ongoing A7.3e Strengthen wayfinding signs to help profile cultural resources. Mid-Term CED/CS/Public Works Ongoing A7.3f Build on and extend current efforts in cross promotion and marketing among cultural organizations and activities. Short-Term CS In ProgressA7.3g Work with the schools to integrate arts education into core curriculum. Mid-Term CS/School Districts OngoingA7.3h Identify and promote the cultural events hosted at different places of worship that are open to the public. Mid-Term CS Ongoing P7.4 Expand places and spaces where cultural activities can occur. A7.4a Undertake a systematic audit of places and spaces in West Covina where cultural activities currently or potentially could take place. Make this database publicly accessible to assist cultural groups in finding potential venues for their activities. Short-Term CS/Planning/CED In Progress A7.4b Meet diverse needs for performance, exhibition, and workspace. Mid-Term CS Ongoing A7.4c Examine current zoning, licensing, and permitting requirements with the objective of supporting and facilitating community groups planning festivals and events. Short-Term Planning In Progress Our Creative Community - D. Celebrate and Promote West Covina's Cultural Assets P7.5 Provide access to cultural opportunities across the community for all residents. A7.5a Promote the cultural and artistic expressions of West Covina’s underrepresented cultural groups. Short-Term CS Ongoing A7.5b Consider establishing new Pan-Asian and Hispanic festivals that create a unique cultural brand for West Covina. Short-Term CS/CED Ongoing CSPlanning/CED

Section Time Frame Implementer Status
A7.5c Continue efforts to provide free and/or afford-able cultural programming in anchor cultural institutions and through the promotion of free community festivals and events. Ongoing CS Ongoing A7.5d Encourage establishment of one or more festivals or events geared to the interests of youth. Engage youth in the determination of such an event(s). Short-Term CS Ongoing A7.5e Encourage the establishment of one or more festivals or events geared to the interests of seniors. Engage seniors in the determination of such an event(s). Short-Term CS Ongoing P7.6 Brand and promote the four corners of Amar Road and Azusa Avenue as “Little Manila”. A7.6a Create an identification and way finding sign program for the four corners. Short-Term Planning Not Initiated A7.6b Encourage and support a BID. Mid-Term Property Owners Not InitiatedA7.6c Develop a master plan for the four corners area. Mid-Term Planning Not InitiatedP7.7 Assess, avoid, and mitigate potential impacts to archeological, paleontological, and tribal resources through the CEQA review process for development projects carried out within the City. Comply with existing regulations relating to Native Amer-ican resources, including California Envi-ronmental Quality Act Section 15064.5(d) and (e) and Public Resources Code §5097.98 concerning burial grounds, and Assembly Bill 52 and Senate Bill 18 for consultation with Native American tribes for development projects carried out within the City.

A7.7
Require development to avoid archaeological and paleontological resources, whenever possible. If complete avoidance is not possible, require development to minimize and fully mitigate the impacts to the resources. Notify California Native American tribes and organizations of proposed projects that have the potential to adversely impact cultural resources. Ongoing Planning Ongoing Our Active Community - A. Variety of Open Space Types
P8.1 Encourage the distribution of a variety of park types and sizes throughout the City. A8.1 Develop variety of new park types of different sizes and require them in new development. Short-Term Planning/CS Not Initiated P8.2 Encourage the development of non-traditional park types, including green belts, linear parks, urban trails, and pocket parks.

A8.2a Require dedication of land identified as linear park in conjunction with new development. Ongoing Planning/CS Not Initiated A8.2b Work with the County to initiate efforts to create a linear park public trail system along the Walnut Creek. Immediate PS/Planning/CS Not InitiatedA8.2c Update and create new agreements for joint use of school and City recreational and park facilities. Short-Term CS/School Districts In ProgressP8.3 Reinforce existing joint use agreements with schools to fill in service gaps. A8.3 Pursue joint use agreement with California Elementary School, Cortez Elementary School, Hollencrest Middle School, Orangewood Elementary School, Merced Elementary School, South Hills High School, and Traweek Middle School. Short-Term CS/School Districts In Progress Our Active Community - B. Walk or Bike to Parks
P8.4 Small and frequent open spaces should be dispersed throughout the neighborhood. A8.4 Develop new neighborhood parks, pocket parks, and community gardens as feasible and appropriate to meet citizen needs and require them in new development. Ongoing CS/Planning Ongoing Our Active Community - C. Public Access to Open Space
P8.5 Develop and improve access to parks.

Section Time Frame Implementer Status
A8.5 Identify and eliminate barriers, safety issues along walkways, and gaps in pedestrian and bike networks, and improve bike facilities that encourage access to parks. Ongoing PS/CS Ongoing Our Active Community - D. Connect Space
P8.6 Develop a network of open spaces. A8.6a Connect the open spaces to neighborhoods through a series of landscaped streets that provide green links to the Walnut Creek as well as stormwater drainage. Short-Term PW Not Initiated A8.6b Revise zoning ordinance to require new development to connect their open spaces to the open space network. Short-Term Planning Not InitiatedA8.6c Educate property owners, political leaders and the community about the economic, social, and environmental benefits of open space network. Short-Term Planning/CS In Progress Our Active Community - E. Safety
P8.7 The location and design of open spaces should take advantage of surrounding land uses. A8.7 Revise the zoning ordinances to require open spaces to designed in the line of sight of adjacent land uses and activities to ensure visibility. The frontages should have active edges such as front doors and windows, or storefronts for commercial uses. Short-Term Planning/PD Ongoing P8.8 Increase safety in public parks. A8.8a
Provide adequate lighting; maintaining land-scaping to maximize visibility; remove grafitti as soon as possible; remove trash, debris, weeds, etc. from public areas with ongoing maintenance of those public areas; and conduct regular police patrols and provide public safety information. Short-Term CS/PD Ongoing A8.8b Partner with the community through programs that activate spaces or provide more eyes on the public facility, such as neighborhood watch groups. Ongoing PD Ongoing A8.8c Design facilities to be universally accessible for seniors, children and those with disabilities. Ongoing Planning/PS Ongoing A8.8d Encourage developers to incorporate building and site design techniques that reduce crime, such as utilizing Crime Prevention through Environmental Design(CPTED) strategies. Ongoing PD/Planning Ongoing A8.8e Provide convenient and safe on-street parking. Avoid using park site for parking. Ongoing CS/Planning Ongoing Our Active Community - F. Maintenance
P8.9
Investigate and evaluate opportunities and incentives for other agencies, non-profits, private businesses, and user groups to par-ticipate in the maintenance and replacement costs of parks, open space, and recreational facilities.

A8.9a
Develop a citywide initiative to encourage “Friends of Parks” service organizations like West Covina Beautiful or San Gabriel Mountains Regional Conservancy & Community Service Group for short term clean-up projects. Ongoing CS/Service Orgs/Community Service Groups Not Initiated
A8.9b Continue to use the Capital Improvements Program to plan for the identification of available resources for park facility repair, upgrades, and replacements through the budget process. Ongoing CS/Public Works/Planning Ongoing A8.9c Institute an impact fee for capital improvements to mitigate the impact of new development on parks and open spaces. Immediate Planning Completed
A8.9d Continue to search for opportunities in grants and to encourage private donations. Identify other effective funding sources for park and recreational programs, such as trusts and other fund raising activities. Ongoing CS Ongoing A8.9e Promote the use of City facilities for special events, such as festivals and tournaments. Ongoing CS Ongoing Our Active Community - G. Facilities and Programming
P8.10 Continue to monitor and provide for the needs of a changing demographic.

Section Time Frame Implementer Status
A8.10 If necessary, make operational and programming changes to reflect the changing preferences and needs of a diverse and aging population. Ongoing CS Ongoing P8.11 Ensure equal access to facilities and programs. A8.11a Improve facilities at City Parks to respond to the requirements of special needs groups. Ongoing A8.11b Adjust and subsidize fees to ensure that all residents have the opportunity to participate in recreation programs. Ongoing
P8.12 Explore the feasibility of building a new community pool facility. A8.12a Identify location for a new pool based on user access and convenience, and land availability and cost. Mid-Term CS Not InitiatedA8.12b Update the impact fee schedule as necessary to ensure that development provides its fair share of the capital improvement needs for parks and recreation. Immediate Planning Ongoing Ongoing CS

ATTACHMENT NO. 3

AGENDA ITEM NO. 6

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: CONSIDERATION OF AGREEMENT WITH DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS, INC. FOR ARCHITECTURAL DESIGN SERVICES FOR THE DEL NORTE PARK IMPROVEMENTS & DOG PARK PROJECT - PROJECT NO. 24001 RECOMMENDATION:

It is recommended that the City Council take the following actions:

Award Request for Proposals (RFP) No. 2025-01 for Architectural Design Services for the Del Norte Park Improvements and Dog Park Project to David Volz Design Landscape Architects, Inc.; and

1. Authorize the City Manager to negotiate and execute a Professional Services Agreement with David Volz Design Landscape Architects, Inc., in an amount not to exceed $215,841, in such final form as approved by the City Attorney.

2. BACKGROUND:

In accordance with the City’s objective to improve the City Parks, the Del Norte Park Improvements & Dog Park was initiated to update facilities to current standards, improve maintenance capabilities, provide access to clean, modern, and functional restrooms, and offer a state-of-the-art dog park for community enjoyment. The proposed park improvements include:

Dog park upgrade and renovation - expanding and separating the existing area into 3 sections to allow for regular maintenance, replacing existing fences with new predator-resistant 6-foot-high fencing, installation of new concrete paving, installation of new equipment and facilities, such as:
pet receptacle waste stations, dog/people drinking fountains, benches, trash receptacles, dog play equipment, and area lighting; and

1. Restroom improvements - including upgrading the facilities (toilets, sinks, hand dryers etc), ADA improvements, exterior siding.

2. DISCUSSION:

In 2021, Transtech Engineers Inc. prepared conceptual drawings showing potential footprints for expansion of the existing dog park at Del Norte Park to explore the feasibility of the potential expansion of the dog park. These conceptual drawings showed the potential to provide a total of four gated sections to allow for the routine maintenance of the dog park while keeping spaces open for residents to utilize. The drawings showed the size options of the dog park within the existing footprint and the potential expansion of the footprint, but are not engineered plans that could be used for construction.

At the time, the City made the decision to pause planned improvements to the park due to emerging developments with the adjacent Del Norte school site. The City had been informed that the school developments with the adjacent Del Norte school site. The City had been informed that the school property was in the process of being sold to a housing developer. Given that the existing dog park sits directly along the shared property line with the school site, City staff determined it would be fiscally and strategically prudent to hold off on investing in design work that might not align with the future development. Since then, the City has been actively engaging with the developer to review proposed plans and explore opportunities for a more cohesive and integrated design that benefits both the park and the surrounding area. Additionally, the City was in the early stages of initiating a comprehensive Parks and Recreation Master Plan, which aims to assess and prioritize recreation needs citywide. Delaying the park improvements also allowed the City to take a broader, more thoughtful approach to long-term park planning. As of April 2025, the City has commenced the Park and Recreation Master Plan initiative, having held the first community meeting in April, with the final report anticipated to be completed Fall 2025.

On December 17, 2025, Councilmember Gutierrez made a request for staff to issue an RFP for the Del Norte Park Improvements & Dog Park improvements and bring it back for City Council consideration.

On February 24, 2025, City staff issued a Request for Proposals (RFP) for architectural services related to planned improvements at Del Norte Park and the Dog Park. The goal of the RFP was to obtain construction-ready plans to support the upcoming upgrades. The scope of work outlined in the RFP included several enhancements to the Dog Park, such as expanding the area and dividing it into three sections to support regular maintenance. Additional improvements include replacing the existing fence with a new 6-foot predator-resistant fence with coyote rollers, installing secure gates, new concrete paving, upgraded amenities (including pet waste stations, dual-purpose drinking fountains for dogs and people, benches, trash receptacles, and dog play equipment), and area lighting. Restroom upgrades were also part of the scope, including ADA-compliant improvements, new fixtures (toilets, sinks, hand dryers), and exterior enhancements such as updated roofing, fascia boards, and roof eaves.

The RFP closed on March 13, 2025, and the City received the following seven (7) proposals:

DESIGN FIRM FEE PROPOSED
Architerra Design Group $129,105
Hirsch & Associates Inc. $133,130
David Volz Design Landscape Architects, Inc. $215,841
RHA Landscape Architects Planners, Inc. $216,750
MIG Inc. $260,310
IDS Group $228,610
RJM Design Group Inc. $235,125
The process of selecting the most qualified firm to prepare the Del Norte Park and Dog Park designs began with careful evaluation of all proposals received, based on the criteria and evaluation point system outlined in the RFP by staff which is shown on the table below. The review panel of City staff included the Deputy Community Development Director, the Deputy Community Services Director and CIP Project Manager.

EVALUATION CRITERIA MAX
POINTS
Completeness of the SOQs and compliance with the
required RFP format 5
Project understanding, scope and approach to develop
the project efficiently.  20
Experience and qualifications of key staff 20
Similar project experience, including familiarity with
State and Federal procedures  20
Effectiveness of Project Schedule showing how the
proposer will be able to complete the design within the required time duration
20 Fees proposed to complete the design within the
required duration 15
Total Points 100
From the review of the proposals, the following average scores were reached for each of the design firms:

DESIGN FIRM AVERAGE SCORE
Architerra Design Group 87
Hirsch & Associates Inc. 84
David Volz Design Landscape Architects, Inc. 90.3
RHA Landscape Architects Planners, Inc. 89.3
MIG Inc. 86
IDS Group 85.7
RJM Design Group Inc. 90
Based on the average scores rated by the review panel, staff recommends that the City Council approve a Professional Services Agreement (PSA) for the Del Norte Park and Dog Park Improvements design project to David Volz Design Landscape Architects, Inc. for a total amount of $215,841 and authorize the City Manager to execute the agreement in such final form as approved by the City Attorney.

Project Timeline
If approved, the design is anticipated to commence in Summer 2025 and to be completed within 12 months.

LEGAL REVIEW:

The City Attorney's Office has reviewed the draft agreement and approved it as to form and will review and approve the final form of the agreement prior to execution.

OPTIONS:

The City Council has the following options:

1. Approve Staff's recommendation; or

2. Reject the proposals and direct staff to repost the RFP; or

3. Provide alternative direction.

Prepared by: Robert Ortega, CIP Project Manager
Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

The CIP Project No. C24001-Del Norte Park Improvement and Dog Park was budgeted with $1.3 million The CIP Project No. C24001-Del Norte Park Improvement and Dog Park was budgeted with $1.3 million project. There is sufficient funding in Fund 170-PDF Del Norte for the architectural services proposed.

While there is currently $1.3 million in allocated funding available for park improvements. With the City’s Parks & Recreation Master Plan anticipated to be completed in the Fall of 2025, one option for consideration is to hold these funds in reserve. Doing so could allow the City to leverage the funding as matching dollars for future grant opportunities, supporting the implementation of priorities identified in the Master Plan. This approach may enhance the City’s ability to secure additional external resources and deliver comprehensive improvements to parks and recreational facilities citywide.

Attachments
Attachment No.1 - DVD Proposal
Attachment No. 2 - Draft Professional Services Agreement CITY COUNCIL GOALS & OBJECTIVES: A Creative and Active Community A Well-Planned Community
DVD
Landscape Architects and Park Planners
David Volz Design
Designing landscapes that create community
MARCH 13, 2025
To Provide Professional Landscape Architectural Design Services for

CITY OF WEST COVINA

DEL NORTE PARK IMPROVEMENTS

AND DOG PARK
ATTACHMENT NO.1
Corporate Office
151 Kalmus Drive, Suite M8
Costa Mesa, CA 92626
714.641.1300
Coachella Valley Office
78060 Calle Estado
La Quinta, CA 92253
760.580.5165
San Jose Office
84 W Santa Clara Street, Suite 700
San Jose, CA 95113
669.444.0461
San Diego Office
4660 La Jolla Village Dr, Suite 100 #1834
San Diego, CA 92122
858.2471222
March 13, 2025
Jazmin Hernandez
Purchasing Manager
City of West Covina
1444 W. Garvey Avenue
West Covina, CA 91790
RE: PROPOSAL TO PROVIDE PROFESSIONAL LANDSCAPE ARCHITECTURE DESIGN SERVICES

FOR DEL NORTE PARK IMPROVEMENTS & DOG PARK
Dear Ms. Hernandez,
The City of West Covina Is ready to forge ahead with Dog Park and Architectural Improvements at Del Norte Park. David Volz Design is an award-winning design firm and have provided Conceptual Design, and Construction Documents for dozens of municipal dog parks. DVD has been commissioned to design and deliver hundreds of park and facilities. BOA, our trusted architect is currently working with us to provide restroom improvements to parks in Torrance, Diamond Bar, and Santa Ana. We have identified in this proposal several recent and ongoing projects for you to consider. As you review our expertise and experience, please consider the unique and proven benefits of the David Volz Design team.

EXPERIENCE ON SIMILAR PROJECTS – David Volz Design (DVD) has been commissioned on hundreds of park projects including two dozen dog parks. This work has resulted in accolades from community groups and industry design awards. The dog parks we have been working on recently include: Cathedral City’s Downtown Dog Park, MacKenzie Park dog Park in Laguna Hills, Fullerton’s Brea Dam Dog Park, and three Dog Park feasibility studies and for Walnut. We are also currently working with Santa Ana bring a 3 acres dog park their community.

QUALIFICATIONS – The DVD team, including our trusted core of creative design professionals, has successfully delivered many of Southern California’s finest park facilities. Our team members are wellversed in community outreach and have an excellent track record of delivering fun and exciting recreational opportunities and play spaces. Our staff are dog owners and are very passionate about their canine companions. We have crafter dog parks that feature doggy birthday pavilions, unique dog sculptures, and fun dog exercise / play equipment. DVD will provide the creative flair that makes our parks special places for play and recreation.

RESPONSE TO THE PROJECT CHALLENGES – The design expertise required for the planning and design at this park property is matched by the DVD offerings in this proposal. Our team has reviewed the park site and have identified development and circulation opportunities.

Park planning is our passion, and we will provide outstanding service at this important commission. My firm and I look forward to working with you and your staff on this exciting playground renovation project. I have read, understood and agreed to all statements in the request for proposal and acknowledge receipt of addendums.

Very truly yours,

DAVID VOLZ DESIGN
Eric Sterling, R.L.A. # 5463
Designing landscapes that create
community...

Leveraging location-based
technologies to create a smarter world

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD Firm Qualifications
Firm Profile
Project Experience & References
Project Team
Organizational Chart
Resumes
Subconsultants
Work Plan
Understanding & Approach
Sustainability
Graphic & Renderings
Scope of Services
Project Schedule
SAM.gov Exclusions
Non-Collusion Declaration
Quality Control
Appendix
Certifications
Letters of Recommendation
Fee Proposal (Separate)
Fee Proposal
Hourly Rate Schedule
4 5
10 11
18 21
23 24
25 27
28 29
31 DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 4 FIRM QUALIFICATIONS
David Volz Design (DVD) is committed to the creative
design of outstanding public spaces. We develop
landscapes, parks, sports fields, and streetscapes to
meet the specific needs of their communities. DVD
designs special environments for those who seek
recreation in a beautiful setting: wonderful
natural environments for those who are
simply looking for respite, and for those
who pursue recreation and competitive
athletic endeavors on the playing
field. Our firm capitalizes on what
the site and nature has to offer. For
all of our commissions, we work to
enhance the site’s use, working within
environmentally sound parameters
while taking full advantage of the site
and its surroundings to best service the
community’s needs.

We provides a wide range of services to our
public agency clients: site planning, budgeting
and preparation of construction documents are the
mainstays of the services we provide. Public facilities and landscape improvements we have designed are evident
in communities throughout Southern California. We have
successfully delivered award-winning public landscape
important projects in all over California
We strive to stay on top of the constantly changing world of the construction industry and its pricing. We regularly analyze what is happening with projects during estimating and bidding process to ensure that we are as close
as possible to our clients’ budget. We have been very
successful in tracking costs.

Our company understands the importance of protecting
the environment, protecting our resources and the health of future generations. DVD is proud to be a LEED Accredited and a Qualified Stormwater Designer QSD company.

We understand the commitment we have to the public to
deliver quality projects that offer a high return for the public funds invested; projects that can be maintained and deliver a lifetime of service to the communities they are built for.

Our team will be easy to work with, creative, and responsive.

We live by our mission statement to “create community”
through our designs. Together our firm will be a pro-active knowledgeable resource for your city staff.

PLANNING & DESIGNING
Demonstration gardens, mitigation & restoration
Nature parks, interpretive gardens &
wilderness camps
Streetscape development & redevelopment
Community, Neighborhood & mini-parks
Facility master plans & feasibility studies
School fields & campus planning
Irrigation renovation & redesign
Design guidelines & standards
Sports parks & stadiums
Grant applications
& GIS
Founded in 1997
27 years in business
S-Corporation-CA
Never filed for
bankruptcy
Wholly-owned Business
17 employees
David Volz RLA #2375
Gary Vasquez RLA #3883
Eric Sterling RLA #5463
Luis Pedraza RLA #6782
Shaun Johnson RLA #6413
Clayton Franklin RLA#6909
LEED Accredited
SBE
“DVD continues to build its reputation
on creativity and service in the design
of outstanding public spaces. We create
high quality public spaces for our clients’
communities and neighborhoods. We work with
public agencies and the people they serve to
develop innovative landscapes of outstanding
beauty.”
Contact Person:

Eric Sterling, President, RLA,
714-641-1300
[email protected]
Like us on Facebook!
Follow us on Instagram!
@davidvolzdesign
www.dvolzdesign.com

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 5 PROJECT EXPERIENCE & REFERENCE
The Cathedral City Downtown Dog Park, a thoughtfully
designed 1.38-acre site that will serve both the local community and visitors. This project is centered on maximizing the full potential of the site while ensuring a seamless and enjoyable experience for dog owners, their pets, and other parkgoers.

A well-planned controlled double-gate entry system will enhance safety and security, allowing pet owners to transition their dogs into the park without risk of unintended exits.

The design will incorporate designated zones for different canine temperaments, ensuring a comfortable and positive environment for both docile dogs and more active, larger breeds.

Beyond its role as a premier dog-friendly space, this park represents an opportunity for multi-functional outdoor recreation.

Recognizing the growing popularity of pickleball, we are exploring the integration of a small pickleball-focused area within the park.

This addition would create a dynamic, multi-use environment that caters to a broader audience while maintaining the park’s primary function as a space for dog exercise and socialization.

The project will also feature special amenities designed to enhance the experience for all users. Shaded seating areas, pet-friendly water stations, and thoughtfully designed landscaping will contribute to a comfortable and inviting atmosphere. By blending practicality with innovation, we aim to create a vibrant community hub that maximizes the full utilization of the site, serving as both a welcoming dog park and an active recreational space for the surrounding neighborhood.

Client: City of Cathedral City
Reference:

Andres Perez
Assistant Civil Engineer
[email protected]
(760) 770-0349
Key Elements:
• Two fenced dog areas
• Pickleball courts
• Shade structure
• Monument entry signage
• Retention basin
• Restroom
• Security system
Services provided:
• Community Outreach
• Concept Plan
• Design Development
• Construction Documents
• Bidding Assistance
• Construction Period Services
Acreage: 1.38 acres
Start Date: August 2023
Completion Date: TBD
Design Cost: $375,797
Construction Cost: TBD
Project Manager: Luis Pedraza
Staff: Jonathan Aguirre, Xitlali
Casarrubias

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 6 PROJECT EXPERIENCE & REFERENCE
There is a wide variety of recreational opportunities offer to the citizens of Baldwin Park, yet there is no municipal facility where dog owners can allow their four-footed friends to run. A city-wide search for an appropriate site identified the underutilized south end of Barnes Park. The 2.6- acre park is situated between the 605 Fwy corridor and the residential neighborhood along Patritti Avenue. The dog park addition envisions of this multi-faceted park would include a 30,600 square feet enclosed area for our four-footed friends. The Dog Park would include: two off leash play areas for small dogs and one for all dogs with waste stations, drinking fountains, dog bone benches, perimeter fencing with gated entries, and monumentation art signage. The improved park will provide a safe environment for our canine friends and their two-legged companions to explore and play. The Dog Park will be shaded with existing trees, as well as newly planted trees, landscape area will be planted to buffer the dog play spaces from the current picnic structures. The gateway marker at the neighborhood dog park entryway will double as a public art piece for this envisioned dog oasis.

Client:

City of Baldwin Park
Reference:

Manuel Carrillo Jr.

Director of Recreation &
Community Services
(626) 813-5269
[email protected]
Key Elements:
• Open lawn space
• Dog agility equipment
• Entry Monument
• Walking & Jogging trail
• Dog bag/Waste Station
• Water fountain Station
• Shaded bench areas
• Security lighting
Services provided:
• Grant Application
Assistance
• Concept Plan
Size: 30,600 sq.ft.

Start Date: April 2018
Completion Date: Under
Construction
Design Cost: $4,500
Construction Estimate:
$686,000
Staff:

David Volz, Gary Vasquez,
Luis Pedraza, Paul Cassar

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 7 PROJECT EXPERIENCE & REFERENCE
The DVD design team worked closely with the City to develop a design for the City’s first dog park at Centennial Park. A large vacant area of the park next to existing sports fields and a lake was selected as the prime location for this new dog park. A workshop was held with the community where extensive feedback was collected and synthesized by the design team. There was an incredible opportunity in this space to create a destination for dogs and their human companions and potentially be the largest dog park facility in Orange County spanning over 4 acres. To better interpret and visualize the communities’ grand ideas for this park, a 3D model was developed. This allowed the team to showcase the complex and unique design in 10 detailed perspective renderings. The design includes a large dog area, a small dog area, an area for older dogs or dogs with disabilities, a new restroom and wash station, and a water play area specifically designed for dogs. The design also incorporates a dry stream bed and a perimeter walkway around the park. The extensive feedback was to include an outdoor plaza for unique opportunities for events and gatherings. Lastly, an additional parking area was included along with decorative entry monument columns, artistic dog pedestal sculptures, and a focal piece sculpture that would act as a landmark for this grand dog park.

Client: City of Santa Ana
Reference: Sean Thomas, PE
(714) 647-5655
[email protected]
Key Elements:
• Dog agility & exercise
equipment
• Entry Monument
• Event space
• Dog wash station
• Dog drinking station
• All dogs & small dogs areas
Services provided:

Concept Plan
Community Outreach
Size: 4 acres
Start Date: Nov 2021
Completion Date: Oct 2022
Design Cost: $46,966
Construction Estimate: $6 mil
DVD Project Manger:

Luis Pedraza
Staff: Gary Vasquez, Eric
Sterling, Michelle Maldonado

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 8 PROJECT EXPERIENCE & REFERENCE
David Volz Design is enhancing Polliwog Dog Park Run by expanding the play area and introducing thoughtful design elements that prioritize both functionality and aesthetics. The project will add 1,350 square feet of additional green space, giving dogs more room to run, play, and socialize in a comfortable and engaging environment.

To create a visually appealing and well-integrated space, curved planting beds filled with round decorative rock cobble will be strategically placed along the fencing, softening the park’s edges and adding natural beauty to the space. These elements will not only enhance the overall aesthetics but also contribute to a more inviting and cohesive park environment.

For pet owners, benches will be placed near the trees and along the sidelines, offering shaded spots to relax while their dogs enjoy off-leash play. This careful placement ensures that seating does not interfere with open play areas, allowing dogs ample room to move freely.

Through these improvements, creating a more spacious, comfortable, and visually appealing dog park that enhances the experience for both pets and their owners. By thoughtfully incorporating additional green space, natural design elements, and practical amenities, Polliwog Dog Park Run will continue to be a well-loved community destination for years to come.

Client: City of Manhattan
Beach
Reference:

Mark Leyman
Parks and Recreation Director
(310) 802-5402
[email protected]
Key Elements:
• Dog agility equipment
• Pet rinse station
• Gate entry
• Perimeter fencing
Services provided:
• Concept Design
Size: 1,350 SF
Start Date: November 2023
Completion Date: June 2024
Design Cost: $17,535
DVD Project Manager:

Bryant Avalos
Staff: Luis Pedraza, Michelle
Maldando, Xitlali Casarrubias

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 9 PROJECT EXPERIENCE & REFERENCE
The DVD designed team worked closely with the city to develop a design for a dog park at Garvey Park. A seldom used area of the park next to existing tennis courts (and adjacent parking area) was selected as the prime location for a new dog park that dog lovers and owners will be able to bring their pups. The design includes a new large dog and small dog areas with main shaded gathering spaces.

These gathering areas are uniquely designed for socializing of pups and owners alike with picnic tables, decomposed granite surfacing, trash receptacles, decorative rock accents and shade structures. Both dog areas also include secure entry points (double entry vestibules), large gates for maintenance access, unique dog agility equipment to provide a variety of activities, pet stations equipped with dog waste bag dispensers and trash receptacle, and large open areas where dogs can freely run and play.

The design also includes a small common area with dog wash station and new accessible parking spaces from the existing parking lot. New paving is added where universal access is necessary while keeping impervious paving to a minimum. The design primarily uses decomposed granite and turf grass for most of the park. Flowering vines will be installed on the western edge of the park to screen the existing block wall and parking lot. The dog park will have a wide variety of dog agility equipment that will keep pups and their owners on their feet including tunnels, up and over platforms, hoops, and weaving posts. Care will be taken to select equipment that uses materials that are both sustainable and long lasting.

Client: City of Rosemead
Reference:Tom Boecking
Director of Parks & Recreation
(626) 569-2161
TBoecking@cityofrosemead.
org
Key Elements:
• Open lawn space
• Dog agility & exercise
equipment
• Entry Monument
• Dog wash station
• Dog drinking station
• All dogs & small dogs areas
Services provided:
• Concept Plan
• Constuction Documents
• Construction Period Services
Size: 0.5 acre
Start Date: Nov 2020
Completion Date: Jan 2023
Design Cost: $137,950
Construction Estimate:
$550,000
DVD Project Manger:

Luis Pedraza
Staff: David Volz, Gary Vasquez
Subconsultants: DMS
Consultants, LAE Associates

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 10 PROJECT TEAM
City of West Covina
Del Norte Park Improvements

DAVID VOLZ DESIGN

LANDSCAPE ARCHITECTS, INC
Eric Sterling, RLA #5463
Principal in charge
Gary Vasquez, RLA #3883
Director of design
Kevin Volz, GISP
Director of GIS
Luis Pedraza, RLA #6782
Landscape Architect
Shaun Johnson, RLA #6413
Landscape Architect
Clayton Franklin, RLA #6909
Landscape Architect
Bryce Frost Landscape Designer
Bryant Avalos
Landscape Designer
Angela Lee Landscape Designer
Michelle Maldonado
Project Designer
Xitlali Casarrubias
Project Designer
Jonathan Aguirre
Project Designer
Lisa Namekawa
Project Designer
VELA
Electrical Engineer
Sam Vela, P.E.

Senior Electrical Engineer
Roy Morales, P.E.

Project Manager / Senior Electrical Designer
NV5
Civil Engineer
David Niknafs, P.E.

Project Manager / Senior Civil Engineer
Our creative designers have the background and expertise to deliver outstanding landscape architecture services
for your city’s project. The DVD key team members are
experienced and talented professionals and they will be supported by a team of licensed landscape architects,
several very capable designers, sub consultants, and
support staff.

Our design approach, from design development through
construction document development, includes strong
quality control techniques as well as several quality control measures. For example, our team will have a senior staff landscape architect assigned to specifically provide quality control oversight. This experience landscape architect will be involved in regular in-house design review of project drawings, specifications and budget estimate. He will
provide input, and advice to the project administrator. This effort, together with our other quality control measures, will focus on providing the city with a design which is accurate and constructable.

Delivering projects within our client’s expectations, budgets and time frame is our top priority. We will establish milestones for deliverables and set precise schedules for meetings and reviews. Our senior management will review all submittals prior to issuance. We will provide recommendations
based upon experience and expertise for the betterment
of any project assigned to DVD. These same senior DVD
professionals will remain the primary contact for the City throughout the project.

PROJECT MANAGER - Gary Vasquez will provide design
oversight of this project and be the design professionalof-record for the construction documents. Coordination of our large team of professionals will be the responsibility of DVD’s project manager, Luis Pedraza. Luis has extensive team leadership experience, he will be an active and
engaged manager for this project. He will coordinate and lead design development meetings. Keeping in regular
touch with the city project team, updating schedules and filing project progress reports, with action items, as the design is developed.

David Volz Design looks forward to a long relationship
with your city. We are committed to delivering high quality services, designs, reports, documents, and support to the city
BOA
Architectural Services
Edward “Lok” Ng, AIA
Senior Architect

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 11 RESUMES
Mr. Sterling is a highly experienced
landscape architect with 27+ years
of experience in the field. He is
returning to DVD after a 9-year
absence exploring worldly projects. Throughout his career, he has worked on a variety of projects for public agencies, including recreational parks, streetscapes, school sites, and city design guidelines. He has also worked on multiple projects for Disney parks, including many award-winning designs. One of Mr. Sterling’s strengths is his attention to detail, which has proven invaluable in his work with playground design, the latest construction practices and materials, and ADA accessibility concerns.

He is a key member of the DVD team, responsible for
coordinating the design development plans and carrying
them through to construction drawings. He is known for
his ability to collaborate effectively with a variety of clients, architects, engineers, and designers, and for his successful project management from beginning to end. Mr. Sterling’s responsibilities include ensuring adherence to established project schedules and cost agreements, as well as
monitoring production to deliver the highest quality
products to clients.

He works closely with staff, clients, and agencies to create successful products, and he is especially skilled in working with contractors during construction to ensure that projects are completed successfully. Mr. Sterling is also responsible for plan checking to ensure the successful completion and delivery of projects. Overall, Mr. Sterling brings a wealth of experience and expertise to DVD, and his ability to manage projects effectively from beginning to end, along with his attention to detail, make him an invaluable asset to the team.

EDUCATION
BS, Landscape Architecture, 2001, California State
Polytechnic University, Pomona
REGISTRATION: Landscape Architect, California, #5463
SKILLS
Adobe Creative Suite, Sketch up, AutoCAD, Microsoft
Office
YEARS WITH DVD: 2005-2012 & March 2021 - present
ROLE: Works extensively on the
development process from inception
through master plan development,
construction document preparation,
contract administration, and on-site
inspection. He managed the project to
ensure adherence to established project
budgets, and schedules.

RECENT PROJECT EXPEREINCE

COSTA MESA SANITARY

HEADQUARTERS
Client: Costa Mesa Sanitary District
A turf removal/water conservation project
to provide a boldly vibrant landscape
design which incorporates native
landscape. These outreach programs
include waste reduction, composting
and mulching as well as water saving
irrigation practices and landscape
material selection.

WOLFSON PARK EXPANSION
Client: City of Rancho Mirage
Working hand-in-hand with the
city to deliver a design that meets
the communities’ expectations, the
overall design needed to fit within the
parks’ existing Victorian style while
accommodating new program features.

REFLECTION PARK
Client: City of Desert Hot Springs
The new program includes ADA
upgrades, benches, boulders and
cobble, new native landscape and
irrigation, a reflective monument sign,
and a grid of California Fan Palms. The
Park will utilize energy efficient night
lighting and no turf grass.

WHITAKER ELEMENTARY SCHOOL
PARK
Client: City of Buena Park
An initial opportunity to provide some
dedicated park facilities at Whitaker
School has blossomed into a full of
fledged “new” park across three acres
of school yard. Through a series of
community outreach workshops a plan
has emerged with several exciting and
unique elements.

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 12 RESUMES
ROLE: Works extensively on the
development process from inception
through master plan development,
construction document preparation,
contract administration, and on-site
inspection. He managed the project to
ensure adherence to established project
budgets, and schedules.

RECENT PROJECT EXPERIENCE

RICK GOMEZ PARK
Client: City of Buena Park
The project started as a small “greening”
project at the end of the 8th Street culde-sac. Rick Gomez, a beloved long-time coach and youth advocate in Buena Park
was memorialized through the theme
and detailing of the park and playlot.

STANTON CENTRAL PARK
Client: City of Stanton
Stanton Central Park is the city’s largest
recreational open space encompassing

11.5 acres with features encouraging
activity and exercise for a city whose
citizen’s never had a community park.

Attentive design work was aided by the
voiced needs of the community, making
this truly a “people’s park.”

FREMONT PARK
Client: City of Glendale
The park’s ambiance and the many
gathering spaces within the park will be
enhanced by new synthetic turf soccer
fields, community center, play spaces,
picnic grounds, ball courts, and new
lighting.

SANTA ANA SPLASH PADS
Client: City of Santa Ana
The City of Santa Ana has the
opportunity to reimagine a portion of six
existing parks and plan for new splash
pads. This is precious parkland for the
neighborhoods surrounding these parks
each is unique and the DVD team is
ready to develop specialized designed
for each site.

Mr. Vasquez is a highly experienced
and award-winning senior design
leader with 30+ years of experience
in designing multi-faceted projects
throughout California. He is a valuable member of the DVD team providing creative design solutions to any challenges or opportunities that arise. Over the years, Mr. Vasquez has provided high-quality project management on many of
DVD’s most successful and highly acclaimed park projects.

He is known for his ability to deliver innovative and unique designs that meet and exceed client expectations.

One of Mr. Vasquez’s key strengths is his ability to successfully integrate public input into his design projects. He is a key figure in DVD’s community outreach program, and he works tirelessly to ensure that the community’s ideas and input are incorporated into the master plan. This dedication to community input has led to numerous successful projects and has helped to establish DVD as a leader in the design industry. Mr. Vasquez’s expertise in concept development and project planning is complemented by his broad
knowledge of construction detailing, planting and irrigation design. This approach to project delivery ensures that
every aspect of the design is carefully considered, resulting in high-quality project outcomes.

Overall, Mr. Vasquez’s many years of experience, his
awardwinning design abilities, and his dedication to
community input make him an invaluable member of the
DVD team.

EDUCATION
• MLA, Landscape Architecture, 1989
California State Polytechnic University, Pomona
• BS, Ornamental Horticulture, 1986
California State Polytechnic University, San Luis Obispo

REGISTRATION
Landscape Architect, California, #3883, 1992

ACCOMPLISHMENTS
Design of the Year Award, APA 2010
SKILLS
AutoCAD, Adobe Photoshop, Microsoft Office
YEARS WITH DVD: 1997 - present

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 13 Luis is a highly skilled graphic
designer with more than 8
years of experience working on
various projects for agencies and
design companies, including
print advertisement and landscape design. His extensive experience and expertise in concept development, graphic illustration techniques, and project planning have led to his success in delivering high-quality design solutions for clients. In addition to his design work, Luis has a passion for community outreach and addressing issues of park
poverty in under-served areas.

Luis is skilled in managing and directing professional staff in a dynamic atmosphere, making him an effective leader and team player. He has excellent communication skills, both written and verbal, and is adept at analyzing project objectives and working closely with clients, architects, and engineers to provide a solid foundation for successful project completion. His ability to communicate a vision from both the client and his own innovative stylings is exceptional.

Luis’s communication skills and visual perception make
him capable of creating projects that convey a unique
and engaging vision for clients. His passion for design and community outreach, coupled with his years of experience and expertise, make him a valuable asset to any design
team.

EDUCATION
• MLA. Landscape Architecture, California State
Polytechnic University, Pomona, 2017
• Certificate in Ornamental Horticulture, 2011, Orange
Coast College, Costa Mesa, Ca
• BA, Graphic Design, 2009, California State University, Fullerton, Ca

REGISTRATION
Landscape Architect, California, #6782, 2022

ACCOMPLISHMENTS
• Student Merit Award ASLA, SoCal Chapter, 2017
• “Quality of Life”, Merit Award ASLA, SoCal Chapter, 2016 SKILLS:

Adobe Creative Suite, Sketch up, AutoCAD, Bilingual -
Spanish/English, HTML, CSS, Microsoft Office
YEARS WITH DVD: 2013 - present
ROLE: Works extensively on the
development process from inception
through master plan development,
construction document preparation,
contract administration, and on-site
inspection. He managed the project to
ensure adherence to established project
budgets, and schedules.

RECENT PROJECT EXPERIENCE

JACK HAMMET PARK
Client: City of Costa Mesa
Improvements including new walkways,
parking lot expansion, water facilities and
control structures relocation, and a new
pedestrian connection will be designed.

LINCOLN AVENUE MEDIANS
Client: City of Cypress
The lawn and aging irrigation system
along this important thoroughfare will
be redesigned to a bold and exciting
streetscape with a water saving plant
palette and a low maintenance irrigation
system.

CIRCLE PARK
Client: City of South Gate
This park will be fully refurbished with
new open play fields, community
center, play spaces, picnic grounds
and ball courts to provide a wonderful
greenspace and needed recreational
opportunities for the neighborhood.

TURF MEDIAN REPLACEMENT
Client: City of Norwalk
This EEMP grant funded project included
the removal of turf and replaced with low
water use and drought tolerant plantings
within medians and side panels.

BERKSHIRE & GREVELIA PARKS
Client: City of South Pasadena
The Berkshire and Grevelia lots have
been purchased and the neighborhood
has given initial ideas for the conversion
of these properties to pocket parks. DVD
designed life back to the exciting park
facilities that the neighbors envisioned for
their community.

RESUMES

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 14 ROLE: Responsible for analyzing data
from our community input charrette
process to help form a common
goal of what the community desires,
prepares landscape architectural
plans, specifications, and cost
estimates on a multitude of projects,
plan checking to ensure consistent
update of plan details from client
requests.

PROJECT EXPERIENCE

AROVISTA PARK MODERNIZATION
Client: City of Brea
The goal is to create an all inclusive
destination park to improve
emotional, social, physical, and
mental health and where they can
explore, discover, relax, and play in a
safe and uniquely fun environment.

COSTA MESA SANITARY

HEADQUARTERS
Client: Costa Mesa Sanitary District
A turf removal/water conservation
project to provide a boldly vibrant
native landscape design.

SANTA ANA SPLASH PADS
Client: City of Santa Ana
The City of Santa Ana has the
opportunity to reimagine a portion
of six existing parks and plan for
new splash pads. This is precious
parkland for the neighborhoods
surrounding these parks each is
unique and the DVD team is ready
to develop specialized designed for
each site

WOLFSON PARK EXPANSION
Client: City of Rancho Mirage
Working hand-in-hand with the
city to deliver a design that meets
the communities’ expectations, the
overall design needed to fit within
the parks’ existing Victorian style
while accommodating new program
features.

RESUMES
Bryant Avalos is the newest addition to
David Volz Design’s team of landscape
designers, bringing with him a wealth
of experience in design development,
construction documents, and irrigation
design. With a keen eye for detail and a passion for creating beautiful, functional outdoor spaces, Bryant is a valuable asset to the firm.

Bryant’s experience in design development includes
working closely with clients to understand their needs and preferences, and then translating those ideas into functional and aesthetically pleasing designs. He is skilled in using the latest design software and techniques to create detailed plans and visualizations that accurately represent the final product.

In addition to his design skills, Bryant is also well-versed in the technical aspects of landscape design. He has a strong background in creating construction documents, including specifications and drawings, that provide contractors with the information they need to bring a project to life. Bryant’s expertise in irrigation design also ensures that projects are designed with water efficiency in mind, minimizing waste and helping to conserve resources.

Overall, Bryant’s experience and skills make him a valuable member of the David Volz Design team. His ability to bring together creative design concepts and technical expertise helps to ensure that every project is completed to the highest standards of quality and functionality.

EDUCATION
BS, Landscape Architecture and Enviornmental Planning,
University State Utah, 2016
SKILLS
AutoCAD, Microsoft Office, Adobe Creative Suite, Sketch up, Irrigation Design, GIS
YEARS WITH DVD: May 2023 - present
AVAILABILITY: 40%

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 15 Ms. Angela Lee is an experienced
Landscape Designer who is
returning to DVD after a 5-year
absence due to relocation out of
state. With a well-rounded skill
set, she has experience in various
aspects of the public landscapes design process, including conceptual planning, planting design, irrigation design, and community presentation techniques. Angela has an
in-depth knowledge of drafting construction documents
and understands precisely what information contractors
will need. With her computer graphic skills, writing and composition, and an aptitude for tackling challenging tasks, she can complete duties in a timely and efficient manner.

In addition to her design and construction process expertise, Angela has a unique talent for analyzing data from
community input charrettes to help form a common goal
of what the community desires. Her ability to communicate the design vision and goals to the community is a crucial component of her work. As a returning member of the DVD team, Angela is eager to utilize her skills and experience to contribute to the success of the organization. She
is passionate about creating landscapes that are both
functional and visually stunning and strives to exceed client expectations. Her commitment to excellence, coupled with her years of experience, make her an invaluable asset to the team.
“Our environments deserve thoughtful and attentive
design, since our surroundings can do so much in
how we behave and feel. I appreciate the goal of this
office to design public spaces where people can enjoy
spending their time, connect with nature, and take
pride in their communities.”
ROLE: Responsible for analyzing data
from our community input charrette
process to help form a common
goal of what the community desires,
prepares landscape architectural plans,
specifications, and cost estimates on a
multitude of projects, plan checking to
ensure consistent update of plan details
from client requests.

RECENT PROJECT EXPERIENCE

WAYFINDING SIGNAGE
Client: City of Gardena
GIS was leveraged to visualize and
analyze traffic patterns (road speeds,
intersections, Average Daily Traffic
(ADT), bike routes, ADA design
standards, etc.) and city boundary/
zoning information.

WHITE OAK RIDGE
Client: City of Orange
The phased landscape renovation of
White Oak Ridge will follow a landscape
precedent previously established on
Trails End Lane. The new landscape
will utilize water saving plants and water
efficient irrigation.

BERKSHIRE & GREVELIA PARKS
Client: City of South Pasadena
The Berkshire and Grevelia lots have
been purchased and the neighborhood
has given initial ideas for the conversion
of these properties to pocket parks. DVD
designed life back to the exciting park
facilities that the neighbors envisioned
for their community.

CITY-WIDE STREET MEDIAN

REVITALIZATION PROJECT
Client: City of Cypress
The lawn and aging irrigation system
along this important thoroughfare will
be redesigned to a bold and exciting
streetscape with a water saving
plant palette and a low

EDUCATION
• MLA, Landscape Architecture, 2010, University of Michigan, MI • BS, Cinema-Television Critical Studies, 2003, University of Southern California, CA
SKILLS
AutoCAD, Microsoft Office, Adobe Creative Suite, Sketch up, GIS

ACCOMPLISHMENTS
• Landscape Architecture Faculty Award, University of
Michigan
YEARS WITH DVD: 2013 - 2016 & October 2021 - present
AVAILABILITY: 40%

RESUMES

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 16 Jonathan’s tenure in the landscape
architectural field has profoundly
shaped his professional identity,
instilling in his qualities of
dedication, loyalty, ambition, and
unwavering determination. This journey has been marked
by a relentless pursuit of new skills and capabilities, driven by a perpetual eagerness to enhance his professional
growth.

As a result of his experiences, Jonathan has become a
valuable asset to our team, contributing significantly to our collective success. His proficiency extends across
a spectrum of tasks, demonstrating his ability to adeptly handle the production and drafting of various elements in landscape architecture.

The multifaceted nature of his role has allowed him to
integrate seamlessly into different aspects of our team’s endeavors, showcasing his versatility and adaptability.

Jonathan’s commitment to continuous improvement,
coupled with his hands-on experience in producing highquality deliverables, reinforces his dedication to the field and the success of DVD’s collaborative efforts.

ROLE: Responsible for analyzing data from
our community input charrette process
to help form a common goal of what the
community desires, prepares landscape
architectural plans, specifications, and
cost estimates on a multitude of projects,
plan checking to ensure consistent update
of plan details from client requests.

RECENT PROJECT EXPERIENCE

WHITAKER ELEMENTARY SCHOOL
PARK
Client: City of Buena Park
An initial opportunity to provide some
dedicated park facilities at Whitaker
School has blossomed into a full of
fledged “new” park across three acres
of school yard. Through a series of
community outreach workshops a plan
has emerged with several exciting and
unique elements.

REFLECTION PARK
Client: City of Desert Hot Springs
The new program includes ADA
upgrades, benches, boulders and cobble,
new native landscape and irrigation, a
reflective monument sign, and a grid of
California Fan Palms. The Park will utilize
energy efficient night lighting and no turf
grass.

CMSD HEADQUARTERS TURF

REDUCTION
Client: Costa Mesa Sanitary District
The headquarters has undergone a
remarkable transformation, replacing
its traditional turf with a sustainable and
visually striking rock garden. This new
landscape design features an array of
native plants, carefully selected to thrive
in the local climate while promoting
biodiversity.

JURUPA AVENUE MEDIANS
Client: City of Fontana
We will consider the already developed
street medians and the right-of-way
along the project corridor to include the
aesthetics of the unique neighborhood
characteristics.

EDUCATION
• BS. Landscape Architecture, California State Polytechnic University, Pomona, 2021
SKILLS
AutoCAD, Microsoft Office, Adobe Creative Suite, Sketch up, GIS
YEARS WITH DVD: November 2023 - present

RESUMES

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 17 As a recent graduate from the
landscape architecture program at
Berkeley, Ms. Maldonado brings a
strong design background. With her
knowledge of AutoCAD and SketchUp,
as well as her attention to detail and
ability to work well in a team, she is well-suited to assist with the design and planning of various landscape projects, conduct research and gather data, and prepare cost estimates and project schedules. Her strong communication skills will also be an asset when it comes to client meetings and presentations.

She has a great sense of responsibility, and she is eager to learn and grow in the field.

ROLE: Assist with the design and
planning of landscape projects,
including site analysis, conceptual
design, and construction documents,
Conduct research and gather data
on site conditions, materials, and
regulations, Participate in client
meetings and prepare graphics for
presentations.

RECENT PROJECT EXPERIENCE

AROVISTA PARK MODERNIZATION
Client: City of Brea
The goal is to create an all inclusive
destination park to improve
emotional, social, physical, and
mental health and where they can
explore, discover, relax, and play in a
safe and uniquely fun environment.

COSTA MESA SANITARY

HEADQUARTERS
Client: Costa Mesa Sanitary District
A turf removal/water conservation
project to provide a boldly vibrant
native landscape design.

SANTA ANA SPLASH PADS
Client: City of Santa Ana
The City of Santa Ana has the
opportunity to re-imagine a portion
of six existing parks and plan for new
splash pads.

PICKLEBALL COURTS @ MIKE

WARD COMMUNITY PARK
Client: City of Irvine
This facility upgrade will include a
8-court layout, electrical upgrades
and lighting, shade, player and
spectator seating, and other
amenities.

JURUPA AVENUE MEDIANS
Client: City of Fontana
We will consider the already
developed street medians and
the right-of-way along the project
corridor to include the aesthetics
of the unique neighborhood
characteristics.

EDUCATION
BS, Landscape Architecture, University of California, Berkley, 2022
SKILLS
AutoCAD, Rhino, Microsoft Office, Adobe Creative Suite, Sketch up, GIS
YEARS WITH DVD: May 2022 - present

RESUMES
Ms. Cassarubbias has a strong focus
on community engagement and
creating designs that are versatile
and provide a range of services. By
engaging with the community to
understand their wants and needs,
she aims to create designs that add meaning and value to the space. Her motivation and team-oriented approach will make her an asset to any team and will ensure the success of any project she works on. Her ability to balance the technical and creative aspects of landscape architecture are valuable skills, and her approach to engaging the community in her designs will bring a unique perspective to the team and projects.

EDUCATION
BS, Landscape Architecture, University of California, Berkley, 2021
SKILLS
AutoCAD, Rhino, Microsoft Office, Adobe Creative Suite, Sketch up, GIS
YEARS WITH DVD: June 2022 - present

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 18 SUBCONSULTANT
NV5 is a provider of engineering and consulting
services to public and private sectors, offering
solutions through five business verticals:

Construction Quality Assurance, Infrastructure,
Energy, Program Management, and Environmental.

With offices located throughout the United States
and the resources for worldwide delivery, NV5
helps clients develop, construct, and operate a
wide variety of projects.

Our offices are our link to the communities we serve.

NV5 plans, designs, builds, tests, and certifies the
infrastructure that connects our communities. We
take pride in helping our clients build cost-effective, sustainable projects that serve the needs of the
communities where we live and work.

PROJECT EXPERIENCE
Jim Gilliam Park Improvements
CITY OF LOS ANGELES | LOS ANGELES, CA
Project Manager. As a subconsultant to David
Volz Design, Mr. Niknafs led the team providing
surveying and professional engineering design
services for the Jim Gilliam Park Playground
Improvements project. Services provided included:
obtaining and reviewing all available information
pertinent to the project, such as the existing water,
sewer, and storm drain improvement plans from the
City, utility agencies and/or other agencies having
jurisdiction over this project to determine size and
points of connection; conducting a field survey and
providing design survey information as needed;
preparing preliminary and final plans; managing
and coordinating permit processing through the
City of Los Angeles; preparation of final design
improvement plans; and conducting meetings
during the preliminary and final design.

Jack Hammett Sports Complex
CITY OF COSTA MESA | COSTA MESA, CA
Project Manager. Mr. Niknafs is managing the
engineering design services at Jack Hammett
Sports Complex (home of the L.A. Chargers
Summer Training Camp) to upgrade two natural turf
soccer fields to synthetic turf fields that will include a subdrain system, ADA-compliant access walks,
bleachers, and shade structures. The design also
will examine the current parking circulation and
capacity and make recommendations for parking
lot improvements for current and future needs. The
design also will include a potable water

DAVID NIKNAFS, PE
Project Manager/Lead Engineer
Mr. Niknafs has more than 30 years of civil
engineering experience in the public and private
sectors working on various capital improvement
projects and has extensive experience working as
a project manager and senior engineer. He has
managed numerous public works and development
projects, including roadways, bridges, drainage,
sewer, water, underground utilities, building
facilities and related infrastructure improvement
projects.

He is in charge of providing overall project direction
to the project technical team and providing resource
allocation; preparing and administering budgets;
preparing and monitoring project schedules;
managing production of preliminary design and final
design; preparing various detailed technical reports;
providing oversight and performing quality control;
managing and monitoring construction activities;
establishing, coordinating and maintaining working
relationships with owners, developers, and other
agencies.

EDUCATION
M.S. Civil Engineering
B.S. Civil Engineering

LICENSES
CA Civil Engineering No. 42697

AFFILIATIONS
American Public Works Association (APWA)
American Society of Civil Engineers (ASCE)
Transportation & Development Institute

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 19 SUBCONSULTANT
Vela Engineering is an electrical engineering firm that prides itself with creating unique solutions tailored to every project’s individual needs. The firm was created with the intent on providing detailed attention to every project starting from the initial planning stages to the complete construction document design. Every project is more than just a deadline for us. We focus on the small details that benefit everyone who will spend a considerate amount of time in one of our facilities.

We offer a diversified range of practical experience in governmental, healthcare, educational, and private building sectors. With years of experience in both public and private sectors, we have developed the tools and skills necessary to bring your project to a successful completion. From highly technical BIM design to CAD 2D design, we have the tools necessary to coordinate and contribute to any project regardless of the drafting standards.

Together, we approach your project and its difficult challenges using smart designs and efficient solutions tailored to your environmental concerns, long term needs, and practical constructability

SAM VELA, PE
Principal Electrical Engineer
Sam has been an electrical engineer and project manager since 2006, with experience spanning municipal, educational, industrial, and aviation projects. His expertise includes low voltage (600V) and medium voltage (13kV) electrical infrastructures, arc flash studies, and designing UPS integrations, generator systems, and campus-wide redundancy.

Sam is also well-versed in low voltage systems, including fire alarms, security, data, and A/V systems. His meticulous approach ensures seamless integration of building security features, focusing on functionality, cost, and user needs. His dual experience in consulting and contracting provides a comprehensive understanding of design and construction processes.

ROY MORALES
Electrical Department Head, Associate
Roy has relationships with many of the local agencies after providing years of reliable design and service to this clientele. His experience includes design for buildings, sports fields, street lighting, and solar photovoltaic systems. Roy brought an expertise in electrical applications, including parks and street projects, along with municipal projects such as essential service facilities, community buildings, government operations facilities, and aviation buildings. Roy is a proven team leader, both in how he runs his teams internally, and how he runs his project teams when working with clients.

CHRISTINA LOPEZ
Electrical Project Manager
Christina has extensive experience in electrical engineering, specializing in technology design. Her expertise includes fiber communication systems, copper cabling, intrusion systems, access control, surveillance, fire alarms, nurse call, and audiovisual systems.

She has successfully worked on educational, military, industrial, and large commercial projects, focusing on quality control and peer review for all low voltage designs.

Christina is skilled in coordinating with low voltage contractors, ensuring client needs are met while minimizing change orders and construction errors. Her professionalism and expertise make her a sought-after technology consultant for clients seeking seamless project integration.

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 20 SUBCONSULTANT
BOA is a 7-person architectural firm, located in
West Long Beach just 60 minutes from your office,
that has been in continuous business for 59 years,
with a competitive advantage in Public Works
architectural modernization projects including:
building additions, renovation/ retrofit, tenant
improvements (TI); façade improvement projects,
and building systems modernization. Although we
have completed new construction projects, this
is our industry niche and competitive advantage.

We have completed over 2,000 Public Works
architectural projects for over 80 local public entities.

We have unique expertise in Parks/ Recreation
Facilities, Fire Stations, Security-Workplace
Safety Improvements, Community Centers, ADA
Compliance, and Civic Center Facilities. We have
unique expertise in restroom design as we have
recently designed more than 50 park restrooms
for the cities of Long Beach, Torrance, Bellflower,
Cypress, Carson, Redondo Beach, Huntington
Beach, Montebello, Tustin, and Los Angeles. We
renovated 10 beach restrooms, and we have
completed 4 pre-fabricated park restroom projects
for the City of Long Beach. We can compete
favorably with just about any other firm on these
building types. Our staff expertise and production
systems are geared for these types of architectural
modernization and often “messy” renovation
projects. We have completed the design of over
300 Parks/Recreation projects, over 60 Community
Centers, over 50 fire stations, 20 libraries, over 400
ADA Compliance renovation projects, and 15 civic
centers.

We are a small firm that prides itself on personalized
service by the principal and architectural staff.

BOA’s philosophy demands that the principal be
intimately involved in every phase of your project.

As a result, Edward Lok Ng, licensed architect, will
be the Principal-in-Charge and the Project Manager
for this project. This will allow high-level decisions
to be made quickly and efficiently on your project.

BOA is also a firm that fosters an exceptional
working atmosphere for its staff. As a result, high
quality work is achieved for all of its clients. BOA’s
employees are highly skilled long-term staff and are
always encouraged to become better architects
and better project managers with continuing
education and advanced certification.

EDWARD “LOK” NG, AIA, LEED AP
President, Senior Project Manager and Designer
EDUCATION:
• Bachelor of Architecture, University of Hawaii,
1981
REGISTRATION:
• Licensed Architect, C-16840, State of CA, 1986
• LEED Accredited Professional, 2009
Edward Lok Ng has been a member of BOA since
1982. Principal and Director of Design, Mr. Ng
has over 38 years of experience in all phases of
the design process. He has personally designed
and managed over 500 municipal facility projects
and completed design work for over 30 parks
for local cities. He is very familiar with Expediting
architectural project for the City of Gardena as he
designed the renovation improvement for Gardena
Fire Station 158, Feasibility Study for the historic
Gardena Chase Bank building, which is owned by
the City. He leads a talented team of designers
and consultants to ensure that design solutions
effectively meet the clients’ and users’ needs
while adhering to client schedules and budget
constraints. He has been the Project Manager and
Designer for numerous projects within civic/public
buildings, the Parks and Recreation facilities, city
hall, Fire Station facilities, Police facilities, and ADA retrofit/transition plan projects. This experience
coupled with Mr. Ng’s dedication and commitment
to sustainability and design excellence has led
to numerous honors and repeat clients for BOA.

Finally, Mr. Ng has personally designed numerous
parks and recreation facilities and public parks,
including the Cities of: Carson, Bellflower, Cypress,
Hawthorne, Irvine, Huntington Beach, Torrance,
Tustin, State of California, and many others.

A certified plan review consultant to California’s
Division of the State Architect, Mr. Lok Ng has
completed DSA-sponsored training as an Access
Compliance Plan Reviewer and Accessibility
Surveyor. As a member of the City of Long Beach
Disabled Access Appeals Board since 1994 and the
Design Review Board for the City of Downey since
1989, he has reviewed applications and appeals
for a broad range of commercial and municipal
design projects. He is also LEED, AP Certified and
has design several LEED Certified projects, which
will be a great asset for the sustainability design.

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 21 WORK PLAN
Del Norte Park will receive improvements to the dog park area and existing restroom. The dog park will be expanded and separated into three areas to allow for maintenance rotations. This will allow for adequate time allowing maintenance to re-establish turf.

Improvements will also include new fencing with predator resistant rollers, new gated entry, new paving, and new site furnishings and dog play equipment. Improvements will include area lighting upgrades. Restroom improvements will include the assessment and upgrade of existing features such as toilets, sinks, and hand dryers, as well as ADA improvements. Exterior improvements will include assessments and upgrades to the roof, facia boards, and roof eves. All improvements will be located in the area of the existing restroom and dog park which occupy about 1.2 acres of the existing park. The City’s desire is to pursue an expedited schedule of six months from the City’s notice to proceed. The existing budget as stated in the RFP is $1.2 Million, and includes soft costs and hard costs for the restroom and three fenced dog areas. The project is considered a maintenance upgrade and new proposed impervious paving will be well below 5,000 square feet.

Environmental for the project is anticipated to be a categorical exemption.

DVD team is ready to address all the park development
opportunities and to create a great destination facility for canines and their caregivers. Upon notice to proceed, we will direct NV5, our trusted civil team to survey the site. While NV5 focuses on the Preliminary Engineering Tasks, the DVD team will provide a colored Preliminary Plan outlining the location of the dog areas and proposed improvements, site furnishings, and doggy playground.

The Preliminary plan will be prepared over aerial imagery and if available park as-built plans. This process will allow us to expedite delivery, starting the design effort before the survey is complete.

The Preliminary Plan will be accompanied by an opinion of probable cost and relevant character imagery.

Upon delivery of the survey from NV5, the design team will refine plans in anticipation of the 30% plans to confirm layout and finalize proposed site furnishings, doggy play equipment, light fixtures, and restroom improvements. After the 30% submittal and layout refinements, the design will be finalized and the team will focus on civil engineering including grading, erosion control, and structural design for the fence if needed. It is anticipated that the 30% plan will be reviewed in Bluebeam in a virtual meeting, or in-person with City Staff including Maintenance leadership. This will allow the design team to expedite the deliver of subsequent submittals with material confirmations. Our team will provide an optional Environmental service to provide a letter for the categorical

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 22 WORK PLAN
exemption.

To meet the City’s schedule, 60%, 90%, and Final plans will be reviewed in virtual meetings with Bluebeam page turns, allowing our team to engage you and your staff providing design resolution and assign action items. Final submittals will be on 24 x 36 or 30 x 42 size sheets unless indicated otherwise. Architectural plans will be prepared in AutoCAD or Revit. Civil, Landscape, and Electrical Plans will be prepared in AutoCAD. Plans will be submitted by PDF.

Civil, landscape and irrigation specifications will be provided in a “green book” format referring the latest version of the accepted by the City. Architectural, doggy play equipment, site furnishings, and electrical are not covered in the “green book” and will be included in an appendix with a CSI format referencing Part 1 of the green book.

Estimates will be prepared in an Excel format, Bid for and Special Provision Payment items will be prepared in a Word format. Plan check comments will be tracked in an Excel matrix. The front end of the specifications will be prepared by the City.

The DVD team will provide bidding assistance including attending one pre-bid meeting and responding to bidders questions. The DVD team will provide Construction Period Services including responding to RFI, reviewing submittals, attending site meetings at significant milestones, and preparing Record Drawings from the contractor’s as-built notations.

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 23 WORK PLAN
David Volz Design is committed to delivering public landscapes that are sustainable and beautiful. We embrace the principles of design that encourage stewardship of our resources, respect for the environment and creative sustainable practices. Through our affiliation with LEED’s, we identify and quantify the sustainability of our designs. Our team has extensive experience with Public Works Agencies delivering storm water management practices that mimic natural hydrological cycles. We implement integrated management practices into every project.

Low Impact Design development (LID) is an alternative site design strategy that uses natural and engineered infiltration and storage to control storm water where it is generated. Projects under LIDs design are uniquely site specific in their effort to reduce runoff and volume, reduce pollutants and fertilizers, and maintain pre-development surface temperatures. All of which are problematic for conventional storm water management. Key goals include reducing downstream flooding, erosion, and scour from natural waterways. Benefits of LID practices include cost saving over expensive infrastructure.

Utilizing bio-swales and sunken lawns allow for the discernment and infiltration of runoff. Bio-swales offer opportunities for biodiversity utilizing native plant material that can remedy the degradation of native habitats. Additionally, LID aesthetics can enhance and beautify the built environment and landscapes by use of pervious pavers and alternative natural paving materials.

A beautiful and sustainable landscape starts with a clear understanding of the client’s requirements, the site and environs and a creative approach to the design process. Water efficiencies, energy use reductions, waste reduction, recycled content and localized material’s sourcing can all be quantified and are an integral part of our design. Resource conservation through the use and specification of recycled and reused materials and identification of locally sourced goods are important sustainability issues. Water resources are conserved through our thoughtful low water use planting schemes, precise irrigation layout and control systems, as well as, stormwater capture, cleaning and reuse. For pollution prevention, stormwater recycling plans are embraced and integral to our designs. On-site water detention, bio filtration, permeable pavement, and many other measures are creatively incorporated into the landscapes we design.

David Volz Design is dedicated to the opportunity and challenge of creating unique spaces and special places that draw inspiration from the environs and the community. David Volz Design believes the very definition of sustainability speaks of environments that are well used and enjoyed, and maintainable over time. We at DVD believe that the ultimate measure of sustainability of any public space has to be high use and enjoyment over the long term.

Low Impact Design Benefits
• Reduce runoff/reduce
flooding
• Reduce pollutants &
fertilizer
• Reduce sediment runoff &
scour
• Improved infiltration
ground water recharge
• Cost savings over
conventional design
• Biodiversity in the urban
habitat
• Streamlined design
functionability
• Aesthetics
Low Impact Design IMPs
Non-Structural:
• Reduced impervious areas
• Disconnect from
conventional storm water
systems
• Reduce disturbed areas of
development
• Minimize grading/reduce
construction impacts
• Preserve natural drainage
and vegetation
Structural:
• Bioretention including
vegetated swales and bioswales
• Permeable pavements
• Green roofs
• Cisterns / Recycling
Storm Water Retention & Cleaning

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 24 WORK PLAN

WHAT IF A VISUALIZATION OF AN IDEA COULD BRING CLARITY
TO THE DESIGN INTENT? COULD ALLOW FOR ENLIGHTENED
CONSIDERATION AND UNDERSTANDING?
The David Volz Design studio has a robust graphic design component, and skilled professionals adept at delivering graphics and images, including immersive 3-dimensional fly throughs that communicate our design ideas before moving ahead with the project’s engineering.

Communication is the key to understanding. The photo-realistic renderings, computer-generated 3D models, and images of the project style, detailing, form, and function provide a clear understanding of the project concepts. Our creative and innovative designs are beautifully rendered for review and consideration of civic leaders, our collaborative partners, and the general public.

Our visualizations have resulted in great feedback and design considerations, great “Now I Get It” moments, and enthusiastic approvals of concepts, ideas, and projects.

The DVD team has proven capabilities for the graphic presentation of the ideas and the layout for review of the park’s conceptual layout. We will prepare artist renderings, 3D fly through videos and photo realistic pictures to describe the many elements we plan to include in this development. We will ready all our renderings for social media posting and for use in city communications.

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 25 TASK 1 - PROJECT MANAGEMENT

1.01 Initial kickoff meeting with city project staff
a. Review project criteria and program
objectives
b. Review procedures and design
schedule
c. Critical /High priority scope

1.02 Project Design Schedule
a. Provide baseline and monthly updates
b. Include submittals, meetings and
milestones

1.03 Data Gathering and Analysis
a. Collect available data and maps
b. Review site plans and documents
c. Review initial opportunities
• Identify opportunities and
constraints
• Identify surrounding uses and
connections
d. Mobile Field Data Collection
Application to locate and protect, if
necessary
• Existing trees including species,
health, and size
• Existing irrigation valve boxes
• Existing utility boxes Identify
opportunities and constraints

1.04 Project Management
a. Schedule and lead bi-weekly
coordination and progress meetings
with the City.
b. Conduct and demonstrate effective
quality assurance and quality control
measures
• Review of all notes and design
calculations, along with design
drawings and specifications, by an
appropriate reviewer independent
of the Project design team prior to
each design submittal (30%, 60%,
90% and Final)
• Constructability and operational
review of the design submittals.
c. Notify the City of any out-of-scope work

WORK PLAN
items and obtain City approval prior to
proceeding, no exception

DELIVERABLES
Project schedule
Meeting agendas and summaries
Geotechnical report
Site Survey
TASK 2 – PRELIMINARY ENGINEERING

2.01 Review input received from city project
team
a. Identify opportunities and program for
potential park facilities

2.02 Preliminary Engineering & Architectural
Coordination
a. Civil Engineering (see attached CIVIL
proposal for detailed scope)
• Geotechnical services
• Site topographic survey
b. Architectural Services (see attached
ARCH proposal for detailed scope)

2.03 Prepare Environmental letter (optional)

2.04 Prepare preliminary plan (1)
a. Develop design for park improvements
b. Study B&W sketch alternatives
c. Refine and consolidate ideas
d. Color-rendered Preliminary Plan
graphic
e. Style pictures depicting ideas for
improvements
f. Plant palette exhibit

2.05 Initial Opinion of probable cost

2.06 Finalize Preliminary plan (1)
a. Refine/revise preliminary concept plan
per comments
b. Program review and verification
c. Confirm outside agencies requirements
d. Color-rendered final plan view graphic
e. Update estimate of probable cost

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 26 DELIVERABLES
Preliminary concept plans (1)
Final concept plans (1)
Estimate of probable cost
TASK 3 - CONSTRUCTION DOCUMENTS

3.01 Design Development - Resource Log /
Construction Material Schedule
a. Provide specifications for, color, text,
graphics, materials and construction
• Catalog cuts
• Product literature
• Schedule of components, materials,
finishes, custom features, and any
related elements
b. Revise and update per City comments
at each construction document
submittal (30%, 60%, 90% and Final)

3.02 Prepare Construction Drawings
a. Demolition plans
b. Erosion Control plan
c. Site construction plan, schedule and
details
d. Grading plans with horizontal control
e. Utility plans
f. Planting plan and details
g. Irrigation modification plan and details
h. Architectural plan for restroom
improvements with details
i. Electrical plan and details (see attached
DWE proposal for detailed scope)
j. Site structural details (if needed)

3.03 Technical specifications

3.04 Engineer’s Estimate

3.05 Submittals at 30%, 60%, 90% and Final
a. Review comments made by the City
and/or plan check comments at each
submittal
b. Revise plans, estimate and
specifications per comments at each
submittal
c. Submit package as PDF to City

DELIVERABLES
Development Design / Construction Material
Schedule

WORK PLAN
Construction documents package (30, 60%, 90% &
Final submittals)
Technical specifications
Engineer’s Estimate
TASK 4 - BIDDING ASSISTANCE

4.01 Bidding Assistance
a. Attend pre-bid meeting
b. Provide answers to pertinent pre-bid
questions
c. Assist the city in evaluation of bids
TASK 5 - CONSTRUCTION PERIOD SERVICES

5.01 Construction Assistance
a. Attend pre-construction meeting
b. Respond to project Requests for
Information (RFI’s) and Submittals
• Rejection of work
• Substitutions
• Final color and product selections
c. Participate in construction progress
meetings
d. Site visits at each milestone
e. Prepare meeting summaries
f. Final punch walk and report

5.02 As-built Drawings (optional)

DELIVERABLES
RFI & Submittal responses
Site visits
Meeting summaries
As-Built Drawings

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 27 WORK PLAN

PROJECT SCHEDULE
Scope of Services WK 1 WK 2 WK 3 WK 4 WK 5 WK 6 WK 7 WK 8 WK 9 WK 10 WK 11 WK 12 WK 13 WK 14 WK 15 WK 16 WK 17 WK 18 WK 19 WK 20 WK 21 WK 22 WK 23 WK 24 Task 1 - Project ManagementTask 2 - Preliminary EngineeringTask 3 - Construction Documents 60% 90% FinalTask 4 - Bidding AssistanceTask 5 - Construction Period Services As-Needed Work effort Milestone City review
MONTH 3 MONTH 5 MONTH 6 MONTH 1 MONTH 2 MONTH 4

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 28 Exclusion Search Results 0 Total Results
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DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 29 DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 30 DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 31 DVD has an established quality control and assurance program that we undertake for all our design services, and for this project. The Principal-in-Charge will be responsible for implementation of these Quality Control measures. The primary elements include:
• Verification that required deliverables and documents noted in the Scope of Work are provided. • A Peer Review will be conducted by our senior professional staff to solicit critical comments and verify correctness.
• Retention of documents with highlighted markings and red-line comments, and verification that required revisions are incorporated into the updated documents. • Continual assessment and tracking of project schedule and budget against baseline data. • A complete construction review for constructability and biddability of the complete PS&E package will be assigned to experienced professionals on staff prior to final submittal to our client.

Notice to
Proceed
Deliver
to Client
Project
Planning
Initialize
Project
Design
Development
Final
Design
Final
Corrections Printing

1. Project Initiation
Quality Assurance Review
• Goals and objectives defined
• Scope of work defined
• Budget identified
• Schedule established
• Problem areas identified
• Checklist prepared

2. Work Plan
Quality Assurance Review
• Goals and objectives reviewed
• Work plan reviewed
• Alternative and
preliminary solutions evaluated
• Recommended
solutions defined

3. Design Confirmation
Quality Assurance Review
• Program and materials finalized
• Recommended solutions refined
• Final design defined
• Budget review
• Checklist reviewed

4. Constructability
Quality Assurance Review
• Quality assurance check for
completeness and format
• Verification check for completeness
• Biddability and constructability
review
Cost Controls
and Quality of
Design with Rich
Detailing
Online Public
Outreach Expertise
Community
Inspired Park
Design
Award Winning
Park and Sports
Field Design
Experience
in Delivery of
Projects
Creative
Designers of
Public Spaces

WORK PLAN

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD DVD
02/24/2025
Cornerstone Specialty Insurance Services, Inc.
14252 Culver Drive, A299
Irvine CA 92604
Tina Cowie
(714) 731-7700 (714) 731-7750
[email protected]
DAVID VOLZ DESIGN LANDSCAPE ARCHITECTURE, INC.
151 Kalmus Drive, Ste. M-8
Costa Mesa CA 92626
RLI Insurance Company 13056
Travelers Casualty & Surety Co. of America 31194
25/26 COVERAGES
A

ADDT'L INSURED/P & NC
BLANKET WVR OF SUBRO PSB0001408 03/14/2025 03/14/2026
2,000,000
1,000,000
10,000

INCLUDED
4,000,000
4,000,000
A PSB0001408 03/14/2025 03/14/2026
2,000,000
A Y PSW0001346 03/14/2025 03/14/2026 1,000,000
1,000,000
1,000,000
B Professional Liability
Claims Made 108013639 03/14/2025 03/14/2026
Each Claim $2,000,000
Annual Aggregate $2,000,000
Evidence of coverage in force. Contractual insurance requirements will be addressed at the time the contract is awarded.

FOR PROPOSAL PURPOSES ONLY PLEASE CONTACT

CORNERSTONE SPECIALTY

TO VERIFY COVERAGE IN FORCE

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A :

NAIC #
NAME:

CONTACT
(A/C, No):

FAX
E-MAIL
ADDRESS:

PRODUCER
(A/C, No, Ext):

PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

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CERTIFICATIONS
DVD
Certification Type Status From To
SB(Micro) Approved 10/15/2024 10/31/2026
SB-PW Approved 10/15/2024 10/31/2026
Printed on: 10/22/2024 11:20:10 AM
To verify most current certification status go to: https://www.caleprocure.ca.gov O�ice of Small Business & DVBE Services
Certification ID: 25194
Legal Business Name:

David Volz Design Landscape Architects, Inc.

Doing Business As (DBA) Name 1:

David Volz Design
Doing Business As (DBA) Name 2:

Address:
151 Kalmus Drive
M-8
Costa Mesa
CA 92626
Email Address:
[email protected]
Business Web Page:

Business Phone Number:
714/641-1300
Business Fax Number:

Business Types:

Service
Stay informed! KEEP YOUR CERTIFICATION PROFILE UPDATED! -LOG IN at CaleProcure.CA.GOV
Questions?
Email: [email protected]
Call OSDS Main Number: 916-375-4940
707 3rd Street, 1-400, West Sacramento, CA 95605

CERTIFICATIONS
DVD
Contractor Information
Legal Entity Name
DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS, INC.

Legal Entity Type
Corporation
Status
Active
Registration Number
1000031128
Registration effective date
07/06/23
Registration expiration date
06/30/26
Mailing Address
151 KALMUS DRIVE, M-8  COSTA MESA 92626 CA U…
Physical Address
151 KALMUS DRIVE, M-8  COSTA MESA 92626 CA U…
Email Address
[email protected]
Trade Name/DBA

DAVID VOLZ DESIGN
License Number (s)
Other:LA 2375
Other:LA 3883
Other:LA 4657
Registration History
Effective Date    Expiration Date
07/03/18 06/30/19
06/01/17 06/30/18
07/06/16 06/30/17
10/21/15 06/30/16
03/04/20 06/30/20
10/27/20 06/30/21
07/01/21 06/30/22
07/01/22 06/30/23
07/06/23 06/30/26
Legal Entity Information
Corporation Entity Number: 43248202
Federal Employment Identification Number: 330835124
President Name: David Volz
Vice President Name:

Treasurer Name:

Secretary Name:

CEO Name:

Agency for Service:

Agent of Service Name: Jamie Graham
Agent of Service Mailing Address: 151 Kalmus Drive, M8   Costa Mesa 9262 Worker's Compensation
Do you lease employees through Professional Employer Organization (PEO)?: No Please provide your current worker's compensation insurance information below:

DVD

CERTIFICATIONS
David Volz
Jul 20, 2021 - Jul 22, 2023
Certificate # 01176
DVD
February 7, 2023
RE: Recommendation in Support of David Volz Design Landscape Architects To Whom It May Concern:

The City of Cypress has collaborated with David Volz Design on several important park development and landscape projects. The recently completed city-wide Median Restoration Project, an APWA award-winning project, restored the landscaped medians and parkways throughout the City with new drought-tolerant landscaping and dripirrigation systems, providing for a cohesive design aesthetic throughout the city, while also conserving water in light of the recent droughts. DVD and their team provided exceptional service throughout the project and prepared high quality construction documents.

I would highly recommend to any agency the firm of David Volz Design. My contact information is listed below. Please contact me for further comments in support of this firm.

Sincerely,
Nick Mangkalakiri, P.E.

City Engineer
[email protected].

February 2, 2023
RE: Recommendation in Support of David Volz Design Landscape Architects, Inc.

To Whom It May Concern:

David Volz Design has provided high quality design and consulting services to the City of Garden Grove for many years. They have provided park planning, provided leadership at public outreach meetings, provided creative park design, developed construction documents and provided construction period services on several park projects.

One notable project is the Woodbury Park Revitalization Project, which includes a high level of design and a team of sub-consultants under David Volz Designs’ contract. This project is a Prop 68 grant award that will allow a complete renovation, of an under used park, to be brought back to life for an underserved community. DVD has done an outstanding job of meshing the needs of the community with the design request of the Parks and Rec Commission and staff.

DVD has always provided the City of Garden Grove with high quality professional service for these projects and many others. I highly recommend David Volz Design to your agency.

Sincerely,

John Montanchez
Community Services Director
(714) 741-5214
[email protected]

LETTER OF RECOMMENDATIONS
“David Volz Design has
always provided the
City of Buena Park with
high-quality professional
services for these
projects and many
others.”
“DVD and their team
provided exceptional service
throughout the project
and prepared high quality
construction documents.”
“I recommend David Volz
Design to any agency
looking for creative and
professional landscape
architectural services.”
“... a high level of design
and a team of
sub-consultants under
David Volz Designs’
contract.”
DVD
City of South Gate
Parks & Recreation Department
WWW.CITYOFSOUTHGATE.ORG
Parks Make Life Better!
Department of Parks & Recreation * 4900 Southern Avenue, South Gate, CA 90280 February 1, 2023
RE: Recommendation in Support of David Volz Design Landscape Architects, Inc.

To Whom It May Concern:

David Volz and his team at David Volz Design have provided superior service to the City of South Gate on a variety of projects to improve our parks over the last twelve years. From Master Planning and Community Outreach to whole park renovations, providing creative, sustainable and usable designs that enhance our community and excite our park goers, David Volz Design has consistently met all expectations.

Please feel free to contact me if you have any specific questions or would like additional information.

We have had nothing but the best experiences with DVD and would enthusiastically recommend them to anyone looking for a top-quality landscape design firm for you public project.

Sincerely,
Steve Costley,
Director of Parks & Recreation
323-563-5494
[email protected]
Steve Costley
Director of Parks & Recreation

LETTER OF RECOMMENDATIONS
“DVD’s team welcomed
community input at a number
of outreach gatherings
to design creative and
interactive play areas and
inviting green spaces for both
projects.”
“DVD and their team were
instrumental in the success
of securing the grant for this
project.”
“DVD has always provided
the City of Paramount with
high quality professional
service and I would highly
recommend David Volz
Design to any agency.”
“From Master Planning
and Community Outreach to
providing creative, sustainable
and usable designs that enhance
our community and excite our
park goers, David Volz Design has
consistently met all expectations.”
DVD

LETTER OF RECOMMENDATIONS
“Stanton Central park is an
outstanding DVD designed park.

The park has received accolades
from the community and design
awards from APWA and California
Park and Recreation Society. DVD
also designed Harry M. Dotson
Park which also received awards
from APWA.”
“We selected David Volz Design
because they have created many
award winning unique park designs
for other public agencies. ”
“DVD has always provided the City of Santa
Ana with high quality professional services
for these project and many others.”
DVD
Landscape Architects and Park Planners
David Volz Design
Corporate Office
151 Kalmus Drive, Suite M8
Costa Mesa, CA 92626
714.641.1300
Coachella Valley Office
78060 Calle Estado
La Quinta, CA 92253
760.580.5165
San Jose Office
111 North Market Street, Suite 300
San Jose, CA 95113
669.444.0461

DESIGNING LANDSCAPES THAT

CREATE COMMUNITY
www.dvolzdesign.com
March 13, 2025
Jazmin Hernandez
Purchasing Manager
City of West Covina
1444 W. Garvey Avenue
West Covina, CA 91790
RE: PROPOSAL TO PROVIDE PROFESSIONAL LANDSCAPE ARCHITECTURE DESIGN SERVICES

FOR DEL NORTE PARK IMPROVEMENTS & DOG PARK
Dear Ms. Hernandez,
We are looking forward to working with the City of West Covina. Our team of professionals has what it takes—expertise, enthusiasm, and exceptional service—to plan, design, and see to the successful completion of your projects.

Thank you for your consideration.

Very truly yours,

DAVID VOLZ DESIGN
Eric Sterling, R.L.A. # 5463

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 2 FEE PROPOSAL
We have the knowledge and expertise to creatively take this project from start to finish, from design development through final, construction engineering and construction. We have provided similar services on hundreds of communities defining projects for cities throughout Southern California. We have a very creative team and our desire to be your City’s design partner will be evidenced in our energy and enthusiasm every step of the way. FEE SCHEDULE

PR LA PD AD
Scope of Services $230 $160 $120 $110
Task 1 - Project Management 40 6 46 $ 7,060
Task 2 - Preliminary Engineering 4 60 20 4 88 $ 13,360
Task 3 - Construction Documents 16 120 160 12 308 $ 43,400 Task 4 - Bidding Assistance 8 8 4 20 $ 3,560
Task 5 - Construction Assistance 16 60 16 10 102 $ 16,300 44 288 196 36 564 $ 83,680
NV5 Civil Engineering $ 84,180
BOA Architectural Services $ 33,350
VELA Electrical Engineering $ 9,631
Reimbursable expenses, printing, copying, postage, etc. $ 5,000

TOTAL PROPOSED DESIGN FEE
Total
Hrs
Fee
$ 215,841

DEL NORTE PARK IMPROVEMENTS & DOG PARK, CIT Y OF WEST COVINA DVD 3 FEE PROPOSAL

1. Only services specifically noted in the scope of services are included in the fee schedule. Services such as construction survey, utility potholing, etc. are not included. Community Outreach is not included in our scope of work. DVD has provided this service for many of our dog parks and can offer this service if needed for an additional fee. Water Quality is not anticipated as the proposed paving would be well below the 5,000 square foot limit.

2. See the subconsultant proposals attached for proposed services and additional excluded services.

3. Addition to the above the services and fees will be required if construction exceeds the twelve consecutive calendar months. Construction period service will require more fees if construction exceed the length of construction previously mentioned.

4. The following project expenses will be billed at cost plus 15% administrative fee in addition to the professional fees listed above:
• Printing, copying, scanning, graphic, photography and reproduction services • Delivery, shipping and courier charges
• Subconsultant fees and expenses
• Agency fees, permits, plan check and inspection fees

5. The reimbursable allowance will only be billed as-needed.

6. Payments are due within 30 days from invoice date.

Principals $230/hr
Director of Design $200/hr
Senior Landscape Architects $175/hr
Director of GIS $165/hr
Landscape Architect $160/hr
Plan Check $160/hr
Senior Landscape Designer $155/hr
Senior GIS Analyst $155/hr
Landscape Designer $140/hr
GIS Analyst $140/hr
Project Designer/CADD Technicians I, II, III $110, 120, 130/hr GIS Technicians I, II, III $110, 120, 130/hr
Administration $110/hr
NV5 |
PN: 2750225-0005206.00
March 12, 2025
David Volz Design
Attn: Eric Sterling
151 Kalmus Drive, Suite M8
Costa Mesa, CA 92626
RE: Del Norte Park Improvements & Dog Park, City of West Covina Dear Mr. Sterling,
NV5 is pleased to submit this proposal to provide Civil Engineering Services for the City of West Covina Del Norte Park Improvements & Dog Park (project).

SCOPE OF SERVICES
NV5 has reviewed the request for civil engineering services received from David Volz Design (DVD) for the project.

We have reviewed the RFP to make ourselves familiar with the project goals and requirements. This groundwork provides a comprehensive understanding of key issues anticipated for the requested professional services and will enable our team to promptly and efficiently execute the civil engineering services, which include topographic survey, geotechnical investigation, grading plans, and design support services during construction for the project. We have a thorough understanding of the requested professional services and project requirements.

MEETINGS & COORDINATION
We will attend a kick-off/conference call meeting with DVD and coordinate all design activities. We will conduct meetings/conference calls with DVD as required to review the current work progress and project schedule (a total of three (3) virtual meetings/conference calls are allocated).

TOPOGRAPHIC SURVEY
We will provide a topographic survey including the following:
• Project Research & Setup
NV5 will research survey mapping control of record within the project area. NV5 shall provide necessary project and survey crew coordination and office support to dispatch survey crews with necessary support data. Please note that no boundary survey or preliminary title report has been requested nor anticipated for this project. • Horizontal and Vertical Control:

NV5 will establish project horizontal control based on the California coordinate System of 1983 (NAD 83), Zone VI and from Orange County Surveyors GPS Monuments. The Vertical Datum shall be the North American Vertical Datum of 1988 (NAVD 88) per found Orange County benchmarks at or near the project site. • Topography:

NV5 will obtain ground specific locations and elevations within the defined mapping limits. The survey will include existing grass area, walkways, the restroom building, and visible above-ground utilities. • Compile Topographic Survey Map:

NV5 will prepare a Topographic Survey Map based on our proposed scope of work and mapping limits.

Deliverables will be a Version 2018 AutoCAD Civil3D file along with a PDF exhibit of the work area. Mapping will be in conformance with 2021 Minimum Standards for ALTA\NSPS Land Title Surveys, with a plotting scale of 1”= 20’ and equivalent vertical accuracy for 0.5’ contours intervals.

NV5 |

GEOTECHNICAL INVESTIGATION
The purpose of the geotechnical investigation will be to evaluate the subsurface soil conditions and to provide recommendations, from a geotechnical standpoint, regarding construction of the proposed improvements. NV5’s proposed scope of services will include the following:
• Review of geotechnical maps and documents pertaining to the site and vicinity. • Field reconnaissance of the site to mark out proposed exploration locations and notification of Underground Service Alerts.
• Field investigation of the near-subsurface materials by advancing three (3) exploration borings at selected areas of the site. Each of the borings will be drilled to a depth of approximately 10 feet with a standard truck-mounted hollow stem auger drill rig and will be logged and sampled by a geologist from NV5. Subsequent to logging and sampling, the borings will be backfilled with drill cuttings.
• Appropriate laboratory testing of representative samples of the soils encountered to evaluate their pertinent geotechnical engineering characteristics. Laboratory tests may include in-situ density and moisture content, expansion index, and corrosion testing.
• One (1) of the borings will be developed for percolation testing to a depth of approximately 10 feet to evaluate infiltration characteristics of the on-site soils for stormwater infiltration purposes. • Evaluate the accumulated information and develop conclusions and recommendations addressing the geotechnical aspects of the project.
• Preparation of a report summarizing the results of the limited geotechnical investigation and presenting recommendations, from a geotechnical standpoint, regarding the design and construction of the proposed project.

PRELIMINARY GRADING PLANS
We will coordinate and obtain the final concept plan and site plan from DVD. We will utilize the concept plan, site plan, and the survey base plan to prepare grading plans for the proposed dog park. We will coordinate with DVD and submit the preliminary grading plans for review.

FINAL GRADING PLANS
Upon receipt of the review comments from DVD, we will prepare final grading plans. The plans will show the features associated with civil design including grading improvements. The plans will be prepared at 1” = 40’ scale. We will coordinate, and upon completion, submit the final grading plans.

SPECIFICATIONS
We will prepare Technical Provisions associated with the civil design portion of the project. We will submit the Technical Provisions for review.

COST ESTIMATE
We will prepare construction quantities and cost estimates for the items associated with the civil design portion of the project.

BIDDING & CONSTRUCTION SUPPORT
We will provide Bidding & Construction Support including the following:

1. We will respond to Requests for Information (RFIs) during the project advertisement period, and log questions and responses.

2. Prepare project addenda at the direction of the City (assume two (2)).

3. Attend the pre-construction meeting, job walk, and job-site meetings over the course of the construction schedule (assume two (2) meetings).

4. Provide responses to the Contractor’s RFIs about the plans and specifications forwarded to the Consultant by the City. This task also includes conferring with the City’s Construction Manager regarding the RFIs as appropriate.

5. Provide responses and approvals to the Contractor’s submittals for materials and shop drawings forwarded to the Consultant by the City or the Construction Manager.

NV5 |

PREPARE RECORD DRAWINGS (AS-BUILTS)
We will provide Record Drawings/As-Builts associated with Civil Plans.

1. Within 20 days following the completion and acceptance of the project, we will furnish the City with a set of revised original drawings showing as-built conditions. The as-built plans shall be prepared based on as-built information provided by the City’s Construction Manager and the Contractor.

Exemptions & Exclusions:
(1) Electrical, Mechanical, and Structural Engineering design services. (2) Environmental and WQMP services.
(3) Permit application submittals and fees required for the project.

FEE
We will provide the above-listed services for a Total Fee of $73,200. The fee breakdown is shown on the attached page.

NV5 looks forward to the opportunity to work with DVD and help you achieve the project’s goals and objectives. If you need further information, I may be reached by phone at (949) 545-3600, or electronically at [email protected].

Thank you for your time and consideration.

Sincerely,
NV5, Inc.

David Niknafs, PE
Director of Transportation
Jeffrey M. Cooper, PE

EVP, COO

COMPANY

INFORMATION/CONTACT
Name: NV5, Inc.

Address: 163 Technology
Drive, Suite 100,
Irvine, CA 92618
NV5 |

FEE PROPOSAL

FEE PROPOSAL
Professional Civil Engineering Services
Del Norte Park Improvements & Dog Park
City of West Covina
Description Fee
1 Meetings & Coordination $2,240
2 Obtain and Review Available Information/Record Drawings $920 3 Topographic Survey $8,700
4 Geotechnical Investigation $21,000
5 Preliminary Grading Plans $26,360
6 Final Grading Plans $6,160
7 Specifications/Technical Provisions $2,200
8 Cost Estimate $2,600
9 Bidding and Construction Support $1,840
10 Prepare Record Drawings (As-Builts) $1,180
TOTAL FEE $73,200
The method of compensation will be based on time and materials. The estimated hours are listed for each task and the actual hours may vary. The total compensation for the services and work rendered will not exceed the total fee.

If additional services outside of the scope included herein are requested, such services will be performed on a time and materials basis in addition to the estimated fee.

PROJECT EXPERIENCE
298 Tennessee Street March 11, 2025
Redlands, CA 92373 Proposal Number: 21056
T-(909) 281-8100
David Volz Design
151 Kalmus Drive, Suite M8
Costa Mesa, CA 92626
Attn: Eric Sterling
Subject: Del Norte Park
The following proposal is based on information and plans received to date. Additions or modifications may require an adjustment to the total fee. If accepted, this proposal will become the contract for services rendered.

Project Scope: Scope of work is to include the following tasks:
- Design of new security lighting for Dog Park
- Reuse existing main electrical service and provide new circuits as required - Replace existing lighting controls with new code compliant Provided By Client: The following is a list of information and/or requirements which shall be provided to in order to complete the project:
1) Project street address
2) Computer drawings files in AutoCad 2018 or later (including site and floor plans), and associated support files (ie: linetype, font, script, x-reference and title block) as well as drawing and plotting criteria 3) Equipment schedules or approved equipment to be used in design Services Included: The following is the list of services which shall be provided on the project:
1) (1) Site visit to confirm existing conditions
2) (3) Virtual conference calls
3) Professional Engineers stamp and signature
4) Division 26 specifications in 8-1/2x11 CSI format or plan sheet 5) Response to Plan Check Comments
6) Engineers Estimate of Construction Cost
7) Electrical:
a. Single line diagram
b. Panel Schedules
c. Load calculations
d. Voltage drop calcs
e. Site lighting and power layout
f. Site photometrics
g. Schedule of lighting fixtures
h. Outdoor Title 24 Forms
i. Electrical details
8) Construction Administration
a. Response to Bid RFI’s
b. Revisions to bidding documents based on RFI’s
c. Response to RFI’s
d. Review and respond to Submittals
e. (1) Punch walk with Final Punch List
f. Preparation of Asbuilts per contractor redlines
Services Excluded: The following is a list of services and/or information not included on the subject project, but could be provided on an additional service basis:

1. Any item not listed under the “Services Included” items shall be considered as “Excluded” and not part of overall Scope of Work

2. Design of Solar PV/BESS Systems (Construction Drawings)

3. Load recordings of existing panels or switchgear

4. EV charger layout and circuiting

5. Structural Pole Base Calculations

6. Asbuilts from Contractor Redlines

7. ARC Flash, Coordination or Fault Studies

8. Design or construction commissioning services

9. LEED documentation

10. Low Voltage/Security/Access Control/Fire Alarm/PA System Design

11. Verifying locations of existing underground utilities

12. Detail Cost Estimate

13. Background generation

14. Attendance at bid job walks

15. Dry Utility Coordination such as Electrical, Fiber, Telephone, CATV and Gas Fee: Vela Engineering proposes to provide electrical engineering services as outlined above for the sum of $7,175.00.

Fee breakdown as followed:
- Electrical $5,375.00
- Construction Administration $1,800.00
Total $7,175.00
Additional Line Items Not Included in Fee:

Structural Pole Base Calcs for Security Lights $1,200.00 ____ Initial if Acceptable We truly appreciate the opportunity to work with you on this project.

Respectfully,
Roy Morales
Principal
Accepted By:____________________
Signature:______________________
Date:__________________________
Client Project Number:____________
Terms and Conditions
The following terms and conditions will govern all services performed under this project and are hereby incorporated into this proposal.

1. Payment: All fees and other charges will be billed to Client monthly and will be due and payable no later than 30 days after the date of invoice. In addition to all other remedies, Vela Engineering may withhold delivery of services, reports, documents or other deliverables if Client fails to pay an invoice when due. Payment to Vela Engineering will not be withheld, postponed or made contingent on the construction, completion or success of the project or upon receipt by the Client of project funds, offsetting reimbursements, or credits from other parties.

2. Additional Services: Any services not explicitly described as being performed by Vela Engineering or its subconsultants are excluded. If agreed to in writing by Client and Vela Engineering, Vela Engineering will provide additional services. Client will pay Vela Engineering for such additional services in accordance with Vela Engineering’s current fee schedule or as otherwise agreed upon by Client and Vela Engineering in writing. These terms and conditions will apply to all additional services provided by Vela Engineering. Vela Engineering’s liability shall be limited to the extent of the additional fee for the specific additional services added.

3. Independent Contractor: the relationship of Vela Engineering to Client shall at all times be that of an independent contractor. Vela Engineering shall not be liable for the acts of the Client or its agents in performing work.

4. Professional Standards: subject to all conditions set forth herein, Vela Engineering will only be liable for breaching its obligation to perform its services to the level of competency maintained by other practicing engineering professionals in the same or similar community performing the same services at the same time as they were performed by Vela Engineering. Vela Engineering makes no warranties, either express or implied.

5. Schedule: Vela Engineering will perform its services with reasonable diligence consistent with sound professional practice as ordinarily provided by engineers practicing in the same or similar locality under the same or similar circumstances. Client will require its other consultants and contractors to incorporate into their schedule’s reasonable periods of time for Vela Engineering to perform its services and will require that they coordinate their services with Vela Engineering’s services. Client is aware that many factors outside of Vela Engineering’s control may affect Vela Engineering’s ability to timely perform and complete its services and Client agrees that Vela Engineering is not responsible for damages arising directly or indirectly from any delays, including but not limited to liquated damages.

6. Termination for Convenience: Either Vela Engineering or Client may terminate this agreement at any time with or without cause upon giving the other party seven (7) calendar days prior written notice. Client will pay Vela Engineering for all services rendered and all costs incurred up to the date of termination.

7. Indemnification: subject to all provisions of this agreement and the fullest extent permitted by law, Client shall indemnify, hold harmless, reimburse and defend (with counsel of Vela Engineering’s choice) Vela Engineering, its employees, officers, directors and agents from, for and against all actual or alleged claims, losses, damages, costs and expenses arising from or related to the work, the project, or this agreement (with the sole exception that Client will have no duty to indemnify Vela Engineering from claims or losses to the extent those claims or losses are caused by the fault or negligence of Vela Engineering or its employees as adjudicated by a court of competent jurisdiction). Under no circumstances shall Vela Engineering be liable for any actual or alleged claims, losses, damages, cost and expenses arising from or related to the work, fault or negligence of its sub consultants.

8. No Third-Party Beneficiaries: Vela Engineering’s responsibilities under this agreement run only to the Client.

9. Limitation of Liability: Client agrees that, in recognition of the relative risks and benefits of the project, Vela Engineering’s aggregate join, several and individual liability, whether for breach of contract, breach of warranty, negligence, professional malpractice, strict liability or otherwise will be limited to an amount no greater than $1,000,000 or Vela Engineering’s fee, whichever amount is lesser. This provision will survive termination or expiration of this agreement.

10. Waiver of Consequential Damages: neither Vela Engineering nor any of its officers, directors, employees or agents will be liable for any indirect, punitive, consequential, liquidated, or exemplary damages of any nature, including but not limited to fines, penalties or lost profits, whether said claim is based upon contract, warranty, tort indemnity or any other theory of law, and the Client expressly waives all rights and remedies with respect to the same. 1 David Volz Design Landscape Architects, Inc.

Form Revised October 2024

CITY OF WEST COVINA

PROFESSIONAL SERVICES AGREEMENT
WITH
DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS, INC.

FOR

ARCHITECTURAL DESIGN SERVICES FOR DEL NORTE PARK IMPROVEMENTS AND

DOG PARK PROJECT
THIS PROFESSIONAL SERVICES AGREEMENT is made and entered into as of May 6, 2025 (“Effective Date”), by and between the CITY OF WEST COVINA, a municipal corporation (“City”), and DAVID VOLZ DESIGN LANDSCAPE ARCHITECTS, INC., a California corporation (“Consultant”).

RECITALS
A. City proposes to utilize the services of Consultant as an independent contractor to City to provide architectural design services for the Del Norte Park Improvements and Dog Park Project, as more fully described herein; and
B. Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and
C. City and Consultant desire to contract for the specific services described in Exhibits “A” and “B” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement; and
E. Consultant responded to the City’s Request for Proposals No. 2025-01 dated February 24, 2025, incorporated via this reference as if fully set forth herein, and Consultant’s response to the Request for Proposals was a material inducement to the City ultimately entering into this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in the Scope of Services, attached hereto as Exhibit “A,” and Consultant’s Proposal, attached hereto as Exhibit “B,” both incorporated herein.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound DRAFT ATTACHMENT NO. 2
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professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. City officers and employees shall not be liable at law or in equity for any claims or damages occurring as a result of failure of the Consultant to comply with this section.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the reasonable satisfaction of the City. Evaluations of the work will be conducted by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement.

1.5. Non-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decisionmaking, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or veteran or military status, except as permitted pursuant to Section 12940 of the California Government Code.

1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.

1.8. Public Records Act Disclosure. Consultant has been advised and is aware that this DRAFT
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Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 7920.000 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in California Government Code Section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the court.

2.0. COMPENSATION AND BILLING

2.1. Compensation. City agrees to pay Consultant in accordance with the fee schedule set forth in Exhibit “B.” Consultant’s total compensation shall not exceed Two Hundred Fifteen Thousand Eight Hundred Forty-One Dollars ($215,841.00).

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in the Consultant’s Proposal unless the City, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable. Should the City request in writing additional services that increase the Scope of Services, an additional fee based upon the Consultant’s standard hourly rates shall be paid to the Consultant for such additional services.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than once a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after the termination or expiration of this Agreement.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. Unless otherwise agreed to by the parties, the professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Said services shall be performed in strict compliance with the Project Schedule approved by City as set forth in Exhibit B. The Project Schedule may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of DRAFT
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performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue until Consultant completes the Scope of Services and submits all deliverables set forth in Exhibit B to the City’s satisfaction, unless previously terminated as provided herein.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.

If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled to at law, in equity, or under this Agreement.

The City also shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled to at law, in equity, or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
(a) Be adjudged bankrupt;
(b) Become insolvent or have a receiver of its assets or property appointed because of insolvency;
(c) Make a general assignment for the benefit of creditors; (d) Default in the performance of any obligation or payment of any indebtedness under this Agreement;
(e) Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
(f) Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.

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4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the effective date of the City’s written notice of termination, within forty-five (45) days after the effective date of the notice of termination or the final invoice of the Consultant, whichever occurs last. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of the effective date of the notice of termination, at no cost to City.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company authorized to do business in California, with a current A.M. Best’s rating of no less than A:VII, and approved by City:
(a) Commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than Two Million Dollars ($2,000,000.00) per occurrence, Four Million Dollars ($4,000,000.00) general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than One Million Dollars ($1,000,000.00) combined single limit for each accident. (c) Workers’ compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than One Million Dollars ($1,000,000.00) per accident for bodily injury or disease. Consultant agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.

By execution of this Agreement, the Consultant certifies as follows:

I am aware of, and will comply with, Section 3700 of the California Labor Code, requiring every employer to be insured against liability DRAFT
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of Workers’ Compensation or to undertake self-insurance before commencing any of the work.

The Consultant shall also comply with Section 3800 of the California Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers’ Compensation Insurance, and shall furnish a Certificate of Insurance to the City before execution of this Agreement by the City. The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the consultant to comply with this section.
(d) Professional liability (errors & omissions) insurance that covers the services to be performed in connection with this Agreement, in the minimum amount of One Million Dollars ($1,000,000.00) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

If the Consultant maintains higher limits or has broader coverage than the minimums shown above, the City requires and shall be entitled to all coverage, and to the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

5.2. Endorsements. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(a) Additional Insureds: The City of West Covina and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.
(b) Notice of Cancelation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (c) Primary Coverage: The Consultant’s insurance coverage shall be primary insurance as respects the City of West Covina, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of West Covina shall be excess and not contributing with the insurance provided by this policy.
(d) Waiver of Subrogation: Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of DRAFT
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whether or not the City has received a waiver of subrogation endorsement from the insurer.
(e) Coverage Not Affected: Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of West Covina, its officers, officials, agents, employees, and volunteers. (f) Coverage Applies Separately: The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

5.5. Non-limiting. Nothing in this Section shall be construed as limiting in any way the indemnification provision contained in this Agreement.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification.

6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Key Personnel. It is the intent of both parties to this Agreement that Consultant shall make available the professional services of Eric Sterling, who shall coordinate directly with City. Any substitution of key personnel must be approved in advance in writing by City’s Representative.

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6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, Email or by U.S. mail. If by U.S. mail, it shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery; (b) one (1) business day after the Email is sent if such communication is sent by Email, provided that no delivery failure notification has been received; and (c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:

David Volz Design
151 Kalmus Drive, Suite M8
Costa Mesa, CA 92626
City of West Covina
1444 West Garvey Ave. South
West Covina, CA 91790
Email: [email protected]
Attn: Eric Sterling
Email: [email protected]
Attn: Robert Ortega

6.5. Attorneys’ Fees. If litigation is brought by any party in connection with this Agreement against another party, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement. Regardless of City’s consent, no subletting or assignment shall release Consultant of Consultant’s obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.8. Indemnification and Hold Harmless.
(a) General Indemnification. Other than in the performance of design professional services, and to the fullest extent permitted by law, Consultant agrees to defend, with counsel of City’s choosing, indemnify, and hold harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this DRAFT
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Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, and shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.
(b) Indemnification for Design Professional Services. To the fullest extent permitted by law, Consultant agrees to defend, with counsel of City’s choosing, indemnify, and hold harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, in the performance of design professional services under this Agreement by a “design professional,” as such term is defined in California Civil Code section 2782.8(c). The defense obligation provided for hereunder shall apply without any advance showing of negligence, recklessness or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, and shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, recklessness, or willful misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon such negligence, recklessness, or willful misconduct, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. In no event shall the cost to defend charged to Consultant exceed Consultant’s proportionate percentage of fault. However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. This provision shall supersede and replace all other DRAFT
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indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to DRAFT
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Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant’s agents shall execute such documents as may be necessary from time to time to confirm City’s ownership of the copyright in such documents.

6.13. Electronic Safeguards. Consultant shall identify reasonably foreseeable internal and external risks to the privacy and security of personal information that could result in the unauthorized disclosure, misuse, alteration, destruction or other compromise of the information.

Consultant shall regularly assess the sufficiency of any safeguards and information security awareness training in place to control reasonably foreseeable internal and external risks, and evaluate and adjust those safeguards in light of the assessment.

6.14. Economic Interest Statement. Consultant hereby acknowledges that pursuant to California Government Code Section 87300 and the Conflict of Interest Code adopted by City, Consultant is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 700) with the City Clerk, for each employee providing advice under this Agreement, prior to the commencement of work, unless waived by the City Manager.

6.15. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant’s services under this agreement, including, but not limited to, the Political Reform Act of 1974 (California Government Code Section 81000, et seq.) and California Government Code Sections 1090-1092. Consultant covenants that none of Consultant’s officers or principals have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of the services hereunder, including in any manner in violation of the Political Reform Act. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be used by Consultant as an officer, employee, agent, or subconsultant. Consultant further covenants that Consultant has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City and further covenants and agrees that Consultant and/or its subconsultants shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City prior to the completion of the work under this Agreement.

6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

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6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment.

In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.25. Counterparts and Electronic Signatures. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and may be executed by electronic signatures. All counterparts shall be construed together and shall constitute one agreement. Delivery of an executed counterpart of this Agreement by a .pdf data file or other scanned executed counterpart by email shall be equally as effective as delivery of a manually executed counterpart of this Agreement. Each duplicate and counterpart shall be equally admissible in evidence, and each shall fully bind each party who has executed it. The parties DRAFT
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Form Revised October 2024
waive all right to challenge the admissibility or authenticity of this Agreement in a court of law based solely on the absence of an original signature.

6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

6.27. Taxpayer Identification Number. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W9, as issued by the Internal Revenue Service.
[SIGNATURE PAGE FOLLOWS.]
DRAFT
14 David Volz Design Landscape Architects, Inc.

Form Revised October 2024
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF WEST COVINA,
A municipal corporation
__________________________________ Date: __________________________ Paulina Morales
City Manager

CONSULTANT

__________________________________ Date: __________________________ Eric Sterling
President

ATTEST:
__________________________________
Lisa Sherrick
Assistant City Clerk
APPROVED AS TO FORM:

__________________________________
Thomas P. Duarte
City Attorney
APPROVED AS TO INSURANCE:
__________________________________
Maria-Luisa Olea
Risk Management
DRAFT

EXHIBIT A

SCOPE OF SERVICES
DRAFT

SCOPE OF SERVICES
The proposed project involves providing Architectural Design Engineering Services for the Del Norte Park Improvements & Dog Park. Description includes dog park improvements (Figure B) including expanding the area and separating into 3 sections to allow for regular maintenance, replace existing fence with new predator resistant 6’ fencing including coyote rollers, new security gates, new concrete paving, new equipment and facilities such as pet receptacle waste station, dog/people drinking fountains, benches, trash receptacles, dog play equipment, and area lighting; restroom improvements (Figure C) including upgrading the facilities (toilets, sinks, hand dryers etc), ADA improvements, new exterior materials such as roof, fascia boards, roof eaves, etc.

The City’s total budget for the project including construction (hard cost) and soft cost is approximately $1.2 million.

The existing Del Norte Park is located at 1500 W. Rowland Avenue, at the southwest corner of Sunset Avenue and Rowland Avenue. See Figure A below.

Figure A – Del Norte Park, 1500 W. Rowland Ave
Restroom
Dog Park
DRAFT
Figure B – Del Norte Park Existing Dog Park
Figure C – Del Norte Park Existing Restroom
The primary objective of the project is to have the selected engineering consultant to provide a complete PS&E (plans, specifications and estimates) approved by all involved jurisdictional and regulatory agencies and is ready for construction bidding for the improvements outlined in this RFP and attached documents.

The scope of work generally includes:

Task 1. Project Management
a. Attend a pre-design (kick-off) meeting with City staff after the award of contract to conduct introductions, discuss scope of work, information needed from various City departments, overall schedule and the implementation process. b. Coordinate bi-weekly progress conference calls with City staff to update the City of the project progress, and schedule status. This is also a time for the Consultant to ask any questions to the City or bring up any design issues encountered.

DRAFT
c. Coordinate meetings to review the preliminary design, 60%, 90% and 100% submittals with City staff.
d. Provide a detailed project schedule with continuous updates, and executive summary of project status to be submitted with each monthly invoice. e. Maintain continuous awareness of the status of each task as it proceeds and make provisions to expedite and resolve any difficulties that may impede progress.

Task 2. Utility Coordination
a. The Consultant shall ensure the final design is compatible with all utilities within the project area whether they are protected in place, removed, installed, relocated, adjusted, or otherwise modified. This includes contacting each affected agency should be incorporated into the construction schedule, if necessary. b. Coordinate with the affected utility companies within the project limits, and any applicable agencies, as necessary, and notify the utility company/agency of the project. Maintain a utility contact matrix documenting contacts, coordination, etc. with utility companies.
c. Perform all necessary research to establish the precise location of all utilities. All utilities (including overhead) must be identified and shown on the plans. d. The preliminary and finals plans are to be sent to all affected utility companies.

Task 3. Preliminary Engineering
a. Environmental. The project is assumed to be a categorical exemption. b. Right-of-Way. All work is assumed to be within existing public ROW. The Consultant shall perform research on available right-of-way maps, assessor parcel maps, and easement information within the project limits. Based on this information, existing ROW information shall be shown on the plans. If any TCEs (Temporary Construction Easements) are necessary, the Consultant shall show them on the plans. The City will obtain TCEs from adjacent property owners.
c. Review base data documents including as-built improvement plans, utility information, survey information, and other available record data.
d. Conduct necessary field surveys to assess existing conditions of the project area, including the above mentioned structures, areas and facilities to assess existing conditions and identify any necessary upgrades.
e. Develop preliminary design.

DRAFT
f. Prepare preliminary cost estimate (Identify special conditions that might create conflicts or change orders during construction and identify how to resolve these issues.
g. Prepare Technical Specifications.

Task 4. Plans, Specifications & Estimate
a. Plans, Specifications and Estimate (PS&E) shall be provided at levels of completion of approximately 60%, 90% and 100%.
b. The City will provide review comments at the 60%, and 90% design phases. c. It is expected 100% plans will be complete and include comments and input from all stakeholders and appropriate City staff.
d. Specifications shall be furnished using the latest edition of Microsoft Word for Windows. The Consultant shall prepare the Specifications per City requirements and utilizing the Standard Specifications for Public Works Construction (“Greenbook”). e. Estimate shall be prepared in spreadsheet format using Microsoft Excel. f. The Consultant shall create a comment matrix to verify all City comments are addressed with each submittal.

Task 5. Bidding and Construction Support
a. Respond to Requests for Information (RFIs) during the project advertisement period, and log questions and responses.
b. Prepare project addenda at the direction of the City (assume 2). c. Attend the pre-construction meeting, job walk, and job-site meetings over the course of the construction schedule (assume 12 meetings).
d. Provide responses to the Contractor’s RFIs about the plans and specifications forwarded to the Consultant by the City. This task also includes conferring with the City’s Construction Manager regarding the RFIs as appropriate. e. Provide responses and approvals to the Contractor’s submittals for materials and shop drawings forwarded to the Consultant by the City or the Construction Manager.

Task 6. Prepare Record Drawings (As-Builts)
a. Within 20 days following the completion and acceptance of the project, furnish the City with a complete set of revised original drawings showing as-built conditions. The asDRAFT built plans shall be prepared based on as-built information provided by the City’s Construction Manager and the Contractor.

DRAFT

EXHIBIT B
CONSULTANT’S PROPOSAL
[TO BE INSERTED FOLLOWING CITY COUNCIL APPROVAL]
DRAFT
AGENDA ITEM NO. 7

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: CONSIDERATION OF PURCHASE OF FIRE PREVENTION VEHICLES USING SOUTH

COAST AIR QUALITY MANAGEMENT DISTRICT (AQMD) FUNDS
RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Authorize the purchase of three (3) 2025 RAM 1500 pickup trucks, with Lehr upfit package and standard West Covina Fire Department graphics, per specifications, from National Auto Fleet Group through Sourcewell Contract # 091521-NAF (expires 11/8/2025), for a total of $197,687.94, including taxes and fees, using South Coast Air Quality Management District funds.

2. Approve the following resolution:

RESOLUTION NO. 2025-23 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 (PURCHASE OF VEHICLES USING

SOUTH COAST AIR QUALITY MANAGEMENT DISTRICT (AQMD) FUNDS) BACKGROUND:

The Fire Department is responsible for the maintenance and operations of the City’s Fire Prevention Bureau vehicles, which includes all vehicles to support the fire inspectors and the miscellaneous logistical needs of the Fire Department.

The City of West Covina receives funds from the State Department of Motor Vehicles through the South Coast Air Quality Management District (AQMD). The funds are provided annually for the purpose of improving air quality through eligible emission reduction programs. Over the past few years, these funds as well as other funding sources have been used by the Fleet Services Division to replace older vehicles in the City's fleet with newer vehicles. AQMD funds are specifically designated to purchase low-emission vehicles that meet the requirements for the use of funds.

DISCUSSION:

The Fire Department is continuing the process of replacing older vehicles using AQMD funds with environmentally clean cars that will be used throughout the City. A list of current Fire Department vehicles (Attachment No. 4) identifies the year, make, model, and vehicle use. The proposed three (3) 2025 RAM 1500 pickup trucks will replace vehicles in the fleet that are no longer operational while others are beyond the end of their life cycle. The three vehicles to be replaced are listed below.

F-25 - 2007 Ford Hybrid Escape (not operational)
F-25 - 2007 Ford Hybrid Escape (not operational)
F-6   - 2003 Ford Crown Victoria (not operational)
F-9   - 2003 Ford Crown Victoria (well beyond end-of-life cycle with 200,577 miles) The vehicles will be utilized by fire inspectors, fire investigators, and other Fire Department staff in their daily duties. Ram Pickup trucks (or similar full-sized pickups) are often preferred over smaller cars for fire prevention vehicles due to several practical and operational advantages that align with the diverse needs of fire departments. Their large bed space allows for the transport of essential equipment such as traffic cones, barricades, signage, inspection tools, and fire investigation gear. These beds can be outfitted with toolboxes, Tonneau covers, or slide-out trays to keep equipment organized and secure. Additionally, the cargo area can accommodate fire extinguishers, hazmat gear, and larger educational props used for community outreach and fire safety education. Fire Prevention personnel frequently inspect construction sites, access rural or undeveloped areas, and respond to scenes requiring off-road capabilities. RAM trucks are well-suited for these tasks, offering four-wheel-drive capability for navigating rough terrain and higher ground clearance to handle uneven or unpaved roads, making them a more versatile and reliable choice for fire prevention operations.

Pursuant to Section 2-335(6) of the West Covina Municipal Code, purchases made through a cooperative purchasing agreement or program are exempt from the informal and formal competitive procurement requirements of the Municipal Code provided certain requirements are met.  As required by Section 2-335(6), the Purchasing Officer has determined that the purchase is in the best interest of the City; is to the City's economic advantage, and that the agreement was competitively awarded using a process that complies with policies, rules, and regulations as approved by the Purchasing Officer.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form.

OPTIONS:

The City Council has the following options:

1. Approve Staff's recommendation; or

2. Provide alternative direction.

Prepared by: Mike Browne, Acting Fire Chief
Fiscal Impact
FISCAL IMPACT:

The estimated purchase of two vehicles was included in the FY 2024-25 Budget. The Fire Department has available funds of $60,000 budgeted in Fund 119- Air Quality Improvement Fund to purchase one vehicle. The Fire Department is requesting to purchase three vehicles, and therefore, is seeking approval of a $137,700 budget amendment. Funding is available from the South Coast Air Quality Management District (AQMD) fund, which currently has an available fund balance of over $300,000.

Should this be approved by the City Council, the Fire Department will have $197,687.94 available in Fund 119-Air Quality Improvement Fund to purchase the three vehicles. The Fire Department obtained approval from AQMD to ensure the vehicles are eligible for purchase with AQMD funds. Included with this item is a budget amendment requesting to appropriate these funds.

Fund Name Account No. Budget* Budget
Increase
Budget
119 AQMD 119.503.80.88.00.00.71.71700.$225,000 $137,700 $362,700 * Pending approval of attached resolution and budget amendment.

Attachments
Attachment No. 1_National Auto Fleet Group_Quote
Attachment No. 2_Grafix_Quote
Attachment No. 3 - Resolution No. 2025-23
Attachment No. 4 - Master Vehicle List by F#s and Station Assignment 490 Auto Center Drive, Watsonville, CA 95076
[855} 289-6572 • (831) 480-8497 Fax
2/26/2025
3/3/2025 Re-Configured
Mr Mike Hambel
City of West Covina Fire Department
1444 W GARVEY AVES
WEST COVINA, California, 91790
Dear Mike Hambel,
F leetiillNati on a I Auto Fl e etG ro up.com
Quote ID: 31359 R1
Order Cut Off Date: TBA
National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration.

Three (3) New/Unused (2025 Ram 1500 (DT6L91) Tradesman 4x4 Crew Cab 6'4" Box, Lehr Upfit QT 52122) and delivered to your specified location, each for
One Unit One Unit Total % Extended Total Savings
(MSRP) Savings Unit"s (3)
Contract Price $54,350.00 $47,611.00 12.399 % $142,833.00 $20,217.00 Lehr Upfit QT 52122 $9,054.29 $27,162.87
2 Additional Key(s}
Tax (9.5000 %)
Tire fee
Transportation
Total
$600.00
$5,440.20
$8.75
$300.00
$63,014.24
$1,800.00
$16,320.60
$26.25
$900.00
$189,042.72
- per the attached specifications.

This vehicle(s) is available under the Sourcewell Contract 091521-NAF. Please reference this Contract number on all purchase orders to National Auto Fleet Group. Pay ent terms are Net 20 days after receipt of vehicle.

Thank you in advance for your consideration. Should y u have any questions, please do not hesitate to call.

Sincerely,
Kevin Buzzard
Account Manager
Email: [email protected]
Office: (626) 457-5590
Fax: (831) 480-8497
---- ,

CHEVROLET
,...--."'._ ..
. \...
-.ll!ISSAN,a1
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-,;;,._....

GMC.

ATTACHMENT NO. 1
7 1260 N Jefferson St Anaheim, CA 92807-1612
Phone: 714-988-4830 Fax: 714-414-0244
Sell
To:

Ship Via
National Auto Fleet Group
Kevin Buzzard
490 Auto Center Drive
Watsonville, CA 95076
Phone:855-289-6572
Tax !dent. Type Legal Entity
Vehide Information:

Ship
To:

Quote Number:

Document Date:

Terms:

Payment Method:

National Auto Fleet Group
490 Auto Center Drive
Watsonville, CA 95076
USA
Phone: 855-289-6572
Customer ID
SalesPerson
PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Item No. Description Quantity
TLl3KC
SA315P
SAK9
L
BW51UF6P
C399K3
C399
CCTl5
MMSU-1
WX2240F
NPN
TU3KC
2025 Ram 1500WestCovina Fire
Front Equipment
Whelen, ION T-Series TRIO - Red/Amber/White Monted on Front Grill Whelen Siren Speaker 100W
Whelen Speaker Bracket Universal Swivel
Front Eulpment labor Charges
Roof Equipment
Customer Supplied Antenna and cable
Roof Equipment Labor Charges
In Cab Equipment Front & Rear
Whelen, WCX Duo XLP 6 Lt Inner Edge Lightbar Passenger Side RAM 1500 Whelen, OBDII Cable Canport Kit Dodge
Whelen Cencom Core WCX Remote Siren & Control Center
Whelen Core WCX Hand-Held Control Head
Mag Mic Magnetic Mic Kit
Whelen, 42" 2250 WCX Super LED, Traffic Advisor Mounted inside Rear Window Amber/White
Customer Supplied Radio
labor Charge.s
Rear Equipment
Roll-N-lock M-Series Tonneau Cover LG207M
Whelen. ION T-Series TRIO - Red/Amber/White Mounted on Rear Tailgate 2 4
13 1
2 Sales Quote
Unit Price
149.00
199.99

37.10 140.00
140.00
819.00
1,079.00

39.95 1.00425
140.00
1,789.00
149.00
Page:
52122
2/21/2025
Net30
53588
Blake Montero
Total Price
298.00
199.99

37.10 560.00
140.00
819.00
1,079.00

39.95 1,00425

1.820.00
1,789.00
298.00
1260 N Jefferson St Anaheim, CA 92807-1612
Phone: 714-988-4830 Fax: 714-414-0244
Sell
To:

Ship Via
National Auto Fleet Group
Kevin Buzzard
490 Auto Center Drive
Watsonville, CA 95076
Phone:855-289-6572
Tax ldent. Type Legal Entity
Vehicle Information:

Quote Number.

Document Date:

Terms:

Payment Method:

Ship National Auto Fleet Group
To: 490 Auto Center Drive
Watsonville, CA 95076
USA
Phone: 855-289-6572
Customer ID
Sales Person
Sales Quote
Page: 2
52122
2/21/2025
Net30
53588
Blake Montero
PRICES ARE VALID FOR 30 DAYS FROM DATE OF QUOTE UNLESS OTHERWISE SPECIFIED Item No. Description Quantity Unit Price Total Price
L Labor Charges 5 140.00 700.00
WH1 Small Wire Harness 175.00 175.00
INSTALL I nsta II Materials
Agency Approval
Name: _______________
Auth. Signature: ____________
Amount Subject to Sales Tax
0 Amount Exempt from Sales Tax
9,05429
Sub-Total
Total Tax
CC Proc. Fee
Total:

95.00 95.00
9,054.29

0.00 0.00
9,054.29
PLEASE READ: No returns without approval and an RMA# will be accepted. All shortages, damage. or return claims must be made within 10 days of invoice date. NO EXCTPTIONS. A copy of the invoice and RMA paperwork must be shipped with returns. All return orders or cancellations are subject to a 25% restocking fee plus freight. Any change orders made 60 days prior to the installation date may be subject to a production delay and pricing changes. PRICES ARE SUBJECT TO CHANGE WITHOUT NOTICE. 2025 Fleet/Non-Retail Ram 1500 Tradesman 4x4 Crew Cab
6'4" Box

WINDOW STICKER
2025 Ram 1500 Tradesman 4x4 Crew Cab 6'4" Box

CODE MODEL MSRP
DT6L91 2025 Ram 1500 Tradesman 4x4 Crew Cab 6'4" Box $50,015.00

OPTIONS
EFH Engine: 3.0L 16 Hurricane SO Twin Turbo ESS, (STD) $0.00 DFR Transmission: 8-Speed Automatic (8HP75), (STD) $0.00 WBF Wheels: 18" x 7.5" Steel Painted, (STD) $0.00
TCP Tires: LT275/65R18C OWL On/Off Road $245.00
PR4 Flame Red Clearcoat $0.00
TXX8 Diesel Gray/Black, Heavy Duty Vinyl 40/20/40 Split Bench Seat $0.00 DMD 3.55 Rear Axle Ratio, (STD) $0.00
ADB Protection Group, -inc: Transfer Case Skid Plate, Steering Gear Skid Plate, Front Suspension Skid Plate, Fuel Tank Skid Plate, Tow Hooks
$395.00
DSA Anti-Spin Differential Rear Axle $495.00
XHC Trailer Brake Control $295.00
MDA Front License Plate Bracket $0.00
MRU MOPAR Black Tubular Side Steps $695.00
CKJ Black Vinyl Floor Covering $0.00
CLF MOPAR Front & Rear Rubber Floor Mats $215.00
21A Quick Order Package 21A Tradesman, -inc: Engine: 3.0L 16 Hurricane SO Twin Turbo ESS, $0.00 Transmission: 8-Speed Automatic (8HP75)
Please note selected options override standard equipment SUBTOTAL $52,355.00
Advert/ Adjustments $0.00
Manufacturer Destination Charge $1,995.00
TOTAL PRICE $54,350.00
Est City: 17 MPG
Est Highway: 24 MPG
Est Highway Cruising Range: 792.00 mi
Any performance-related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions.

Estimate
2/28/2025
6382
Name / Address
West Covina Fire Department
1444 West Garvey Ave. Suite 205
West Covina, CA 91790
Ship To
P.O. No.
x 3 Dodge trucks
Terms
Due on receipt
Rep Project
Approval Signature Total
Subtotal
Sales Tax (8.75%)
Item Description Qty Cost Total
Custom Graph. 20'' X 63'' 3M Diamond prism conspicuity tape red and yellow 3M Par# RFL 983-71 Yellow, 4M Part# RFL 983-72 RED.
3 468.22 1,404.66T
Decals 10'' Fire Dept. Door Seal gold leaf with digital printing 6 286.66 1,719.96T Graphics 17.9'' 28.22'' '' WEST COVINA FIRE ARCHED in engine turn gold with non reflective black shadow - DOORS
6 118.00 708.00T
Graphics 15.25 x 8'' 16 Ga STEEL PLATE covered in Red vinyl mounted with 3M permeate double sided tape
6 126.88 761.28T
Completed Sgn magnetic sign to fit with info '' info TBD'' 6 68.00 408.00T Graphics 14'' Tall - WCV, White reflective - ROOF 3 136.60 409.80T Labor Install all graphics 24 115.00 2,760.00
3 Trucks
_____________________________________
This quote is valid for 30 days.
$8,645.22
$8,171.70
$473.52
ATTACHMENT NO. 2
ATTACHMENT NO. 3
RESOLUTION NO. 2025-23

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, ADOPTING A BUDGET

AMENDMENT FOR THE FISCAL YEAR COMMENCING
JULY 1, 2024 AND ENDING JUNE 30, 2025 (PURCHASE

OF VEHICLES USING SOUTH COAST AIR QUALITY

MANAGEMENT DISTRICT (AQMD) FUNDS)
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, on May 7, 2024, the City Manager presented to the City Council a proposed budget for Fiscal Year 2024-25 in compliance with Section 2-151(m) of the West Covina Municipal Code; and
WHEREAS, the City held meetings and community workshops and conducted an online budget survey in order to solicit input from the public regarding the proposed budget; and
WHEREAS, on June 4, 2024, the City Council adopted a budget for the 2024-2025 Fiscal Year; and
WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves Budget Amendment No. 2025-16, attached hereto as Exhibit A, for Fiscal Year 2024-25.

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 6th day of May, 2025.

Tony Wu
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-23 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 6th day of May, 2025, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
Exhibit A
City of West Covina
Fiscal Year 2024-25
Budget Amendment No. 2025-16
Fire Trucks (AQMD)
Fund Name (Fund No.) Current
Budget
Proposed
Amendment
Amended
Budget
Measure M Fund (119)
Revenue 144,100 144,100
Expenditures 226,400 137,700 364,100
Measure M Fund (235) Total -82,300 -137,700 -220,000
EXPENDITURE TOTAL INCREASE 137,700
West Covina Fire Department
F# LOCATION YEAR MAKE/MODEL CALL SIGN LICENSE # VIN VEHICLE USE F-1 City Hall 2022 Chevy Tahoe CH12 8WJJ781 1GNSKPKD2NR174772 Fire Chief F-3 City Hall 2003 Ford Expedition RSVP 1155011 1FMPU15L43LB27716 Staff F-6 City Hall 2003 Crown Victoria S121 2FAHP71W 2FAHP71W35X115779 Prevention F-7 City Hall 2003 Ford Expedition INV121 8WRE498 2FAFP73W73X127600 Fire Investigation F-9 City Hall 2003 Ford Crown S122 1121236 2FAFP71W53X154250 Prevention F-25 City Hall 2007 Hybrid Explorer P123 1263310 1FMYU49H07KC05223 Prevention F-26 City Hall 2019 RAM 1500 SAF12 1582750 1C6RR7TT1KS716982 Wildland Utility F-27 City Hall 2019 RAM 1500 U124 1582749 1C6RR7TT5KS716984 Wildland Utility F-28 City Hall 2019 RAM 1500 U125 1582748 1C6RR7TT5KS727211 Wildland Utility F-2 Station 122 2001 Ford Excursion 1086218 1FMNU40S01EC08267 Reserve Command F-4 Station 122 2017 ARROW XT 1495691 4P1BCAGF4HA017624 Reserve Quint F-5 Station 121 2000 Amer. LaFrance USAR121 1261912 4S7AT4097YC034706 Out of Service Truck F-8 Station 122 2022 Arrow XT Quint 122 1651731 4P1BCAGF0PA025914 Quint F-10 Station 122 2018 RAM 3500 BC12 1557553 3C63R3DL3JG401104 Commnand Vehicle F-11 Station 124 2002 International E3124 1119328 1HTSDADR52H538826 Wildland Engine F-13 Station 121 2017 Arrow XT Engine 121 1495590 4P1BAAGF3HA017393 Engine F-14 Station 124 2017 Arrow XT Engine 124 1495589 4P1BAAGF3HA017394 Engine F-15 Station 123 2023 Arrow XT Engine 123 1646083 4P1BAAGF3PA026027 Engine F-16 Station 125 2023 Arrow XT Engine 125 1647199 4P1BAAGF5PA026028 Engine F-17 Station 123 2008 Ford E250 U123 1212140 1FMNE11W58DA42759 Passenger Van F-18 Station 122 2002 Freightliner FL70 AU122 1253744 1FVABTBS52HJ64464 Air/Light Unit F-19 Station 122 2002 Ford F350 U122 1125210 1FDWW36F92EA82222 Stake Bed Utility F-20 Station 122 2002 Saulsbury Spartan 1261907 4S7AT419X2C040702 Engine F-21 Station 125 2002 Saulsbury Spartan 1253746 4S7AT41912C040703 Engine F-22 Station 124 2002 Saulsbury Spartan 1253745 4S7AT41902X041471 Engine F-23 Station 125 2004 Saulsbury Spartan 1261911 4S7AT2F994C046278 Engine F-24 Station 123 2006 Pierce 1235258 4P1CA01F76A005705 Engine F-30 Station 121 2023 Dodge Medix RA121 1625027 3C7WRKBL9NG427704 Ambulance F-31 Station 122 2023 Dodge Medix RA122 1679020 3C7WRKBL7PG514312 Ambulance F-32 Station 124 2023 Dodge Medix RA124 1679021 3C7WRKBL7PG514309 Ambulance F-33 Station 121 2023 Dodge Leader 3C7WRKBL8PG620042 Ambulance F-35 Station 123 2014 Dodge 4500 1416747 3C7WRKCL7EG208948 Ambulance F-36 Station 121 2014 Dodge 4500 1416746 3C7WRKCL7EG208949 Ambulance F-37 Station 122 2016 Dodge 3500 1549916 3C7WRSBL7GG124195 Ambulance F-38 Station 124 2023 Dodge Leader 3C7WRKBL2PG638987 Ambulance Mike Browne
ATTACHMENT NO. 4
AGENDA ITEM NO. 8

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENT WITH RINCON

ENVIRONMENTAL LLC FOR LOCAL ENFORCEMENT AGENCY REGULATORY

COMPLIANCE SERVICES
RECOMMENDATION:

It is recommended that the City Council authorize the City Manager to execute the Professional Services Agreement with Rincon Environmental LLC for Local Enforcement Agency (LEA) regulatory compliance services for a term of five (5) years, commencing July 1, 2025 and ending June 30, 2030, with an annual compensation amount not to exceed $75,000, in such final form as approved by the City Attorney.

BACKGROUND:

On April 7, 1992, the City Council adopted Resolution No. 8807, creating a Waste Management Enforcement Agency (WMEA) and designating the City as the Local Enforcement Agency (LEA). On July 29, 1992, the California Integrated Waste Management Board (predecessor agency to the Department of Resources Recycling and Recovery - CalRecycle) approved the City of West Covina Enforcement Program Plan and the City's designation as the LEA.

On March 4, 2020, retained the services of Rincon Environmental LLC ("Rincon") and its President, Steve Samaniego, as the new LEA Consultant. Steve Samaniego is a Registered Environmental Health Specialist as mandated by State law. Mr. Samaniego is also a former City employee who previously served as LEA and helped oversee post-closure maintenance at the BKK landfill. He has over 20 years of knowledge regarding BKK.

On October 20, 2020, the City Council adopted Resolution No. 2020-104, confirming a Waste Management Enforcement Agency (WMEA) as a division of the Fire Department and designating the WMEA as the Local Enforcement Agency (LEA) for the City. On the same date, the City Council authorized the City Manager to negotiate and execute a Professional Services Agreement with Rincon for LEA services. The Agreement had an initial term through June 30, 2022. The City and Rincon amended the Agreement to provide for three (3) one-year extension options, and subsequently exercised each extension option. The Agreement will expire on June 30, 2025.

DISCUSSION:

Protecting public safety is one of the City's major goals. Regulatory compliance and positive Protecting public safety is one of the City's major goals. Regulatory compliance and positive intergovernmental relations are essential and integral parts in achieving that goal.

In order to ensure continued compliance with State regulations, staff recommends the City Council authorize the City Manager to execute a new Professional Services Agreement with Rincon with a term of five (5) years and a maximum annual compensation of $75,000.

Pursuant to Section 2-335(1) of the West Covina Municipal Code, a procurement for professional services is exempt from the informal and formal competitive bidding requirements of the Municipal Code.

Section 2-327 of the West Covina Municipal Code defines "professional services" as "services that involve the exercise of professional discretion and independent judgment based on an advanced or specialized knowledge, expertise or training gained by formal studies or experience. Such services include, but are not limited to, those provided by accountants, appraisers, architects, attorneys, auditors, economic and financial advisors, election consultants, engineers, environmental consultants, information services consultants, instructors, insurance advisors, land use consultants, plan checkers, physicians, public relations consultants, surveyors, and other specialized consultants." Rincon's services meet the definition of a professional service. Therefore, the procurement is exempt from competitive bidding requirements.

Staff recommends that the City Council authorize the City Manager to execute the Professional Services Agreement with Rincon, in such final form as approved by the City Attorney.

LEGAL REVIEW:

The City Attorney's Office has reviewed and approved the draft Professional Services Agreement as to form and will approve the Agreement as to final form prior to execution.

OPTIONS:

The City Council has the following options:

1. Approve staff's recommendation: or

2. Provide alternative direction.

Prepared by: Mike Browne, Acting Fire Chief
Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

The funds to pay for Rincon Environmental LLC's services are available through the General Fund (Account No. 145.503.32.72.12.00.61.61200)
Attachments
Attachment No. 1 - Professional Services Agreement
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Maintain Good Intergovernmental Relations
Enhance City Image and Effectiveness
DRAFT
ATTACHMENT NO. 1
1 [Name of Consultant]
Form Updated August 2019

CITY OF WEST COVINA

PROFESSIONAL SERVICES AGREEMENT
WITH

RINCON ENVIRONMENTAL LLC
FOR

LOCAL ENFORCEMENT AGENCY REGULATORY COMPLIANCE SERVICES THIS PROFESSIONAL SERVICES AGREEMENT is made and entered into as of July 1, 2025 (“Effective Date”), by and between the CITY OF WEST COVINA, a municipal corporation (“City”), and RINCON ENVIRONMENTAL LLC, a California limited liability company (“Consultant”).

RECITALS
A. City proposes to utilize the services of Consultant as an independent contractor to City to provide advice to the Waste Management Enforcement Agency (WMEA) as a Local Enforcement Agency (LEA) as a division of the Fire Department, as more fully described herein; and
B. Consultant represents that it has that degree of specialized expertise contemplated within the provisions of the California Public Resources Code and 14 CCR, Division 7, Chapter 5, Article 2.2, and is certified as a Registered Environmental Health Specialist and holds all necessary licenses to practice and perform the services herein contemplated; and C. City and Consultant desire to contract for the specific services described herein and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the following professional services upon request:
(a) Provide professional expertise to the WMEA as the LEA as a division of the Fire Department.
(b) Assist the LEA in ensuring the Class III Landfill is in compliance with CalRecycle Solid Waste Landfill regulations.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound DRAFT
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Form Revised October 2024
professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. The Consultant shall at all times observe and comply with all such laws and regulations. City officers and employees shall not be liable at law or in equity for any claims or damages occurring as a result of failure of the Consultant to comply with this section.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the reasonable satisfaction of the WMEA as the LEA as a division of the Fire Department in its independent capacity. Evaluations of the work will be conducted by the Fire Chief or his or her designee. If the quality of work is not satisfactory, the Fire Chief in his/her discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement.

1.5. Non-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decisionmaking, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or veteran or military status, except as permitted pursuant to Section 12940 of the California Government Code.

1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.

1.8. Public Records Act Disclosure. Consultant has been advised and is aware that this DRAFT
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Form Revised October 2024
Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 7920.000 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in California Government Code Section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the court.

2.0. COMPENSATION AND BILLING

2.1. Compensation. City agrees to pay Consultant at a rate of One Hundred Ninety Dollars ($190.00) per hour. Consultant’s annual compensation shall not exceed Seventy-Five Thousand Dollars ($75,000.00).

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the Scope of Services specified herein unless the City, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable. Should the City request in writing additional services that increase the Scope of Services, an additional fee based upon the Consultant’s standard hourly rates shall be paid to the Consultant for such additional services.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than once a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after the termination or expiration of this Agreement.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. Unless otherwise agreed to by the parties, the professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a DRAFT
4 Rincon Environmental LLC
Form Revised October 2024
party. If a delay beyond the control of the Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and the Consultant. The Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of five (5) years, ending on June 30, 2030, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.

If the Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled to at law, in equity, or under this Agreement.

The City also shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled to at law, in equity, or under this Agreement, immediately upon service of written notice of termination on the Consultant, if the latter should:
(a) Be adjudged bankrupt;
(b) Become insolvent or have a receiver of its assets or property appointed because of insolvency;
(c) Make a general assignment for the benefit of creditors; (d) Default in the performance of any obligation or payment of any indebtedness under this Agreement;
(e) Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
(f) Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the effective date of the City’s written notice of termination, within forty-five (45) days after the effective date of the notice of termination or the final invoice of the Consultant, whichever occurs DRAFT
5 Rincon Environmental LLC
Form Revised October 2024
last. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement shall be delivered to the City within ten (10) days of the effective date of the notice of termination, at no cost to City.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company authorized to do business in California, with a current A.M. Best’s rating of no less than A:VII, and approved by City:
(a) Commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than Two Million Dollars ($2,000,000.00) per occurrence, Four Million Dollars ($4,000,000.00) general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Consultant arising out of or in connection with work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than One Million Dollars ($1,000,000.00) combined single limit for each accident. (c) Workers’ compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than One Million Dollars ($1,000,000.00) per accident for bodily injury or disease. Consultant agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.

By execution of this Agreement, the Consultant certifies as follows:

I am aware of, and will comply with, Section 3700 of the California Labor Code, requiring every employer to be insured against liability of Workers’ Compensation or to undertake self-insurance before commencing any of the work.

The Consultant shall also comply with Section 3800 of the California Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers’ Compensation Insurance, and shall furnish a Certificate of Insurance to the City before execution of this Agreement by the City. The City, its officers and employees shall not DRAFT
6 Rincon Environmental LLC
Form Revised October 2024
be responsible for any claims in law or equity occasioned by failure of the consultant to comply with this section.
(d) Professional liability (errors & omissions) insurance that covers the services to be performed in connection with this Agreement, in the minimum amount of One Million Dollars ($1,000,000.00) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

If the Consultant maintains higher limits or has broader coverage than the minimums shown above, the City requires and shall be entitled to all coverage, and to the higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

5.2. Endorsements. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(a) Additional Insureds: The City of West Covina and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Consultant pursuant to its contract with the City; products and completed operations of the Consultant; premises owned, occupied or used by the Consultant; automobiles owned, leased, hired, or borrowed by the Consultant.
(b) Notice of Cancelation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (c) Primary Coverage: The Consultant’s insurance coverage shall be primary insurance as respects the City of West Covina, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of West Covina shall be excess and not contributing with the insurance provided by this policy.
(d) Waiver of Subrogation: Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(e) Coverage Not Affected: Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of West Covina, its officers, officials, agents, employees, and volunteers. (f) Coverage Applies Separately: The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

DRAFT
7 Rincon Environmental LLC
Form Revised October 2024

5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. The City may require the Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

5.5. Non-limiting. Nothing in this Section shall be construed as limiting in any way the indemnification provision contained in this Agreement.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification.

6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Key Personnel. It is the intent of both parties to this Agreement that Consultant shall make available the professional services of Steven Samaniego, who shall coordinate directly with the WMEA. Any substitution of key personnel must be approved in advance in writing by City’s Representative.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, Email or by U.S. mail. If by U.S. mail, it shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery; (b) one (1) business day after the Email is sent if such communication is sent by Email, provided that no delivery failure notification has been received; and (c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

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Form Revised October 2024
IF TO CONSULTANT: IF TO CITY:

Rincon Environmental LLC
22505 Lark Spring Terrace
Diamond Bar, CA 91765
Email: [email protected]
Attn: Steve Samaniego
City of West Covina
1444 West Garvey Ave. South
West Covina, CA 91790
Email: [email protected]
Attn: Fire Chief

6.5. Attorneys’ Fees. If litigation is brought by any party in connection with this Agreement against another party, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement.

Regardless of City’s consent, no subletting or assignment shall release Consultant of Consultant’s obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.8. Indemnification and Hold Harmless. Consultant agrees to defend, with counsel of City’s choosing, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by the Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not the Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications, which shall be of no force and effect.

6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

DRAFT
9 Rincon Environmental LLC
Form Revised October 2024
Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other related items as requested by City or its authorized representative, at no additional DRAFT
10 Rincon Environmental LLC
Form Revised October 2024
cost to the City. Consultant or Consultant’s agents shall execute such documents as may be necessary from time to time to confirm City’s ownership of the copyright in such documents.

6.13. Electronic Safeguards. Consultant shall identify reasonably foreseeable internal and external risks to the privacy and security of personal information that could result in the unauthorized disclosure, misuse, alteration, destruction or other compromise of the information.

Consultant shall regularly assess the sufficiency of any safeguards and information security awareness training in place to control reasonably foreseeable internal and external risks, and evaluate and adjust those safeguards in light of the assessment.

6.14. Economic Interest Statement. Consultant hereby acknowledges that pursuant to California Government Code Section 87300 and the Conflict of Interest Code adopted by City, Consultant is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 700) with the City Clerk, for each employee providing advice under this Agreement, prior to the commencement of work, unless waived by the City Manager.

6.15. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant’s services under this agreement, including, but not limited to, the Political Reform Act of 1974 (California Government Code Section 81000, et seq.) and California Government Code Sections 1090-1092. Consultant covenants that none of Consultant’s officers or principals have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of the services hereunder, including in any manner in violation of the Political Reform Act. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be used by Consultant as an officer, employee, agent, or subconsultant. Consultant further covenants that Consultant has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City and further covenants and agrees that Consultant and/or its subconsultants shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City prior to the completion of the work under this Agreement.

6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.17. Order of Precedence. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement DRAFT
11 Rincon Environmental LLC
Form Revised October 2024
are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.25. Counterparts and Electronic Signatures. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and may be executed by electronic signatures. All counterparts shall be construed together and shall constitute one agreement. Delivery of an executed counterpart of this Agreement by a .pdf data file or other scanned executed counterpart by email shall be equally as effective as delivery of a manually executed counterpart of this Agreement. Each duplicate and counterpart shall be equally admissible in evidence, and each shall fully bind each party who has executed it. The parties waive all right to challenge the admissibility or authenticity of this Agreement in a court of law based solely on the absence of an original signature.

6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

6.27. Taxpayer Identification Number. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W9, as issued by the Internal Revenue Service.

DRAFT
12 Rincon Environmental LLC
Form Revised October 2024
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF WEST COVINA,
A municipal corporation
__________________________________ Date: __________________________ Paulina Morales
City Manager

CONSULTANT

__________________________________ Date: __________________________ Steven Samaniego
President

ATTEST:
__________________________________
Lisa Sherrick
Assistant City Clerk
APPROVED AS TO FORM:

__________________________________
Thomas P. Duarte
City Attorney
APPROVED AS TO INSURANCE:
__________________________________
Maria-Luisa Olea
Risk Management
AGENDA ITEM NO. 9

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: CONSIDERATION OF PURCHASE OF TACTICAL BULLETPROOF VESTS FOR

POLICE DEPARTMENT
RECOMMENDATION:

It is recommended that the City Council authorize the purchase of thirty-four (34) Project 7 tactical bulletproof vests directly from Aardvark of La Verne, CA, for a total of $144,452.40, including taxes, using federal equitable sharing funds previously budgeted in Fund 117.

BACKGROUND:

Tactical bullet-resistant vests are specialized personal armor items specifically designed with enhanced protection for police officers on Special Weapons and Tactics (SWAT) teams and similar special assignments.  Tactical vests differ significantly from standard patrol officer undergarment ballistic vests in both design and function. While a patrol officer’s vest is typically a lightweight, concealable soft armor intended to protect against common handgun threats, tactical vests are external (non-concealable) armor systems built to withstand higher-threat environments commonly encountered during SWAT operations.

Virtually all of the specialized tactical vests currently utilized by the Police Officers on West Covina’s Special Enforcement Team (SET) and SWAT Team are older than five years, and due for replacement.

Supplying SWAT and SET Officers with new tactical vests is a vital officer safety need.

DISCUSSION:

West Covina’s SWAT Officers tested multiple tactical vests on the market, and found that the Project 7 SPR2 vest system produced by Aardvark offered the best coverage, adaptability, mobility, and comfort.

The Project 7 SPR2 is a modular, external armor system built to withstand higher-threat environments, integrating both soft and hard armor components, and offering scalable protection against rifle rounds and fragmentation threats commonly encountered during SWAT operations.  The SPR2 also features a load-bearing design that supports mission-specific gear utilized by the West Covina SWAT Team, such as breaching tools, communication systems, and medical kits, allowing operators to carry equipment efficiently while maintaining mobility.  In contrast, patrol vests are not designed to accommodate this level of load or modularity. The SPR2’s advanced ergonomic construction, increased coverage, and adaptability to high-risk tactical missions make it far more robust than the basic ballistic protection worn by patrol officers on routine duty, and meet the exact needs of the SWAT and SET Teams.

Aardvark, the manufacturer of these tactical vests, submitted a quotation to the West Covina Police Department for 34 Project 7 SPR2 tactical vests, including carriers, ballistic panel inserts, and tax, along Department for 34 Project 7 SPR2 tactical vests, including carriers, ballistic panel inserts, and tax, along with a sole source letter—see Attachment No. 1.  Aardvark’s quotation includes federal General Services Administration (GSA) contract pricing—however, the sole source nature of these tactical vests is paramount. Pursuant to Section 2-335(3) of the West Covina Municipal Code, a procurement of items that are available from only (1) source, or only one (1) source is able to supply a commodity or service within the timeframe or under the terms and conditions which meet the needs of the City, is  exempt from the informal and formal competitive procurement requirements of the Municipal Code.

Staff recommends that the City Council authorize this purchase directly from Aardvark, totaling $144,452.40, using equitable sharing funds previously budgeted in Fund 117 for this purpose.  Aardvark has an active registration at Sam.gov, which is a requirement for purchases of this size made using federal equitable sharing funds.  A direct purchase authorized by the City Council will ensure that these vital officer safety items, replacing expired vests, are delivered to West Covina’s SWAT and SET Teams as soon as possible.

LEGAL REVIEW:

The City Attorney's Office has reviewed this staff report.

OPTIONS:

The City Council has the following options:

1. Adopt staff’s recommendation; or

2. Provide alternative direction.

Prepared by: Alex B. Houston, Police Administrative Services Manager Additional Approval: Tony Cortina, Chief of Police
Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

The purchase of these specialized tactical bulletproof vests will constitute no cost to the General Fund. Federal Equitable Sharing funds were previously budgeted for this purchase in Fund 117.

Attachments
Attachment No. 1 - Aardvark GSA quote & sole source letter CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
West Covina Police Department
1444 West Garvey Ave
West Covina CA 91790
United States
Quotation: S00916
Quotation Date:
01/09/2025
Expiration:
06/01/2025
Salesperson:

Brittany Baeza

DESCRIPTION ROUTE QUANTITY UNIT
PRICE
TOTAL
(GSA) [P7Q-SPR2-UL3A] Project 7/SPR2/Complete Platform/Ultralight 3A Ballistics (Specify Color, Size)

34.00 Units
1090.00 $ 37,060.00
(GSA) [P7Q-ACC-AB-UL3A] Project 7/Abdominal Protector/Complete with Ultralight 3A Ballistics(Specify Color)

68.00 Units
200.00 $ 13,600.00
(GSA) [P7Q-ACC-UA-UL3A] Project 7/Upper Arm/Complete with Ultralight 3A Ballistics (Specify Color)

34.00 Units
485.00 $ 16,490.00
(GSA) [P7Q-UPGRADE-FLEX] P7 Platform, Flex System Upgrade - Includes 2 6X6 Flex2 Panels

34.00 Units
100.00 $ 3,400.00
(GSA) [P7Q-IDPSET] Project 7 ID Patch Set(Front 2x6, Back 3x8, Upper Arms 2x6) 34.00 Units

60.00 $ 2,040.00
(GSA) [P7-PS-LT-SET-OF-5-MC] P7 Lightweight Pouch Set (Five) 34.00 Units
325.00 $ 11,050.00
(GSA) [P7-RP-3+-SA-LW-LG] Project 7/Rifle Plate/Level 3+ PE Stand Alone/Lightweight/SAPI Large

68.00 Units
710.00 $ 48,280.00
Untaxed Amount $ 131,920.00
Taxes $ 12,532.40
Total $ 144,452.40
*
Delivery 150 Days ARO
*
Please contact Brittany Baeza at 909-451-6102 or [email protected] if you would like to place this order. Thank FED TAX ID: 95-4451904
DUNS #: 861004349
SAM UEI: DGSKHRKYPDK9

PROTECTING TACTICAL OPERATORS
www.aardvarktactical.com | (800) 997-3773
Page: 1 / 2
ATTACHMENT NO. 1
You!
GSA Contract #GS-07F-141DA for Items marked as GSA, All other items are open market.

Payment terms: 30 Days
FED TAX ID: 95-4451904
DUNS #: 861004349
SAM UEI: DGSKHRKYPDK9

PROTECTING TACTICAL OPERATORS
www.aardvarktactical.com | (800) 997-3773
Page: 2 / 2
1935 PUDDINGSTONE DRIVE, LA VERNE, CA 91750
P (800) 997 3773 P (909) 451 6100
AARDVARKTACTICAL.COM
January 1, 2025
To whom it may concern,

Please allow this letter to confirm that PROJECT 7 are sole source products made exclusively by and sold exclusively for AARDVARK. PROJECT 7 represents a fusion of proprietary and/or patented technologies and a combination of materials that is not available in any other product or from any other source. PROJECT 7 is designed to work as a single integrated system which ensures that all components (vests, arm protectors, plates, helmets, battle belts, packs, shields, pouches etc.) work together seamlessly and completely to ensure the safety of the tactical operator.

PROJECT 7 armor has the following technology partners included in our armor systems which are unique to Project 7: Safariland, Protech Armor, Blue Force Gear, HSGI, Wilcox, Ops- Core, Honeywell, Dupont, First Spear and SAATI. The patented (or patent pending) technologies in PROJECT 7 include: Three-Piece Cummerbund (3PC), Replaceable Elastic, Blue Force Gear Ultracomp, and First Spear Tubes.

Please do not hesitate to contact us if you have any further questions.

AARDVARK
Brittany Baeza
Account Management Supervisor
909-451-6102
AGENDA ITEM NO. 10

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: CONSIDERATION OF BUDGET AMENDMENT FOR POLICE DEPARTMENT'S

COMPUTER AIDED DISPATCH & RECORDS MANAGEMENT SYSTEM (CAD-RMS)

SERVICE
RECOMMENDATION:

It is recommended that the City Council adopt the following resolution authorizing the necessary budget amendment for the Police Department's CAD-RMS service:

RESOLUTION NO. 2025-34 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 (WCPD CAD-RMS

SERVICE)
BACKGROUND:

Beginning with development efforts that started in the 1980s, the West Covina Police Department developed its own Computer Aided Dispatch and Records Management System (CAD-RMS).  CAD is an active, real-time computerized communications tool, connecting Dispatchers to Police Officers in the field through their Mobile Data Computers (MDCs).  RMS records, stores, and tracks information for organized documentation and reporting.  CAD-RMS is an essential tool for law enforcement operations.

While larger law enforcement agencies typically purchased expensive and intricate products from large CAD-RMS companies, West Covina’s CAD-RMS and related support services were eventually marketed and sold to other small and mid-sized law enforcement agencies.  This became the West Covina Service Group (WCSG), an Enterprise Fund created in 1995.  In the years that followed, WCSG grew and eventually supplied CAD-RMS and support services to about 20 client agencies.  However, as CAD-RMS technology evolved and more years passed, WCSG clients increasingly moved to private CAD-RMS companies, with their state-of-the-art products, support, and development.  WCSG’s system was built on old computer language and a computer mainframe infrastructure that eventually became completely obsolete, and West Covina had to finally transition to a modern CAD-RMS system, partnering with a contemporary CAD-RMS company.

In 2018, Police Department staff researched CAD-RMS systems and services in the current marketplace.  After seeing multiple CAD-RMS systems in action, weighing their strengths and weaknesses, and evaluating the experiences of other police departments, West Covina settled on the CAD-RMS products offered by Mark43 as the best fit for our needs.  In September 2018, the City Council authorized a new multi-year CAD-RMS partnership with Mark43.  In 2019, the City and Mark43 completed and signed a seven-year  Software License and Services Agreement, covering April 2019 to April 2026.  This agreement brought Mark43’s state-of-the-art CAD-RMS to West Covina for a one-time nominal cost of $2,000.  Then, through additional agreements that quickly followed, several other law enforcement agencies that were previous WCSG clients joined this Mark43 CAD-RMS partnership.

Under this arrangement, funding for all partner agencies flowed through West Covina, and for six years, West Covina used Mark43’s CAD-RMS almost for free (except for the one-time $2,000 payment)—this saved the City just over a million dollars over the past six years.

DISCUSSION:

Now, the City must pay for this year’s Mark43 CAD-RMS service for the Police Department at a rate of $70.00 per month per sworn officer for the CAD application and $70.00 per month per sworn officer for the RMS application, totaling $168,000.  Partial funding for this is already budgeted in Fund 153 (Public Safety Augmentation), and additional funding is available in the fund balances of Fund 153 and Fund 155 (State Supplemental Law Enforcement Services Allocation). The proposed resolution includes a budget amendment (see Attachment No. 1) that will appropriate the available funding and enable this year’s $168,000 payment to Mark43.

In the next fiscal year, Police Department staff will work on a new multi-year agreement for CAD-RMS services.  Funding for this essential item has been requested in the FY 2025-26 budget.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form.

Prepared by: Alex B. Houston, Police Administrative Services Manager Additional Approval: Tony Cortina, Chief of Police
Additional Approval: Maria-Luisa Olea, Acting Finance Director Fiscal Impact
FISCAL IMPACT:

Funding is available in Funds 153 and 155 for this year’s $168,000 payment to Mark43 for Police CAD-RMS service. $103,500 has been budgeted in Fiscal Year 2024-25 from Public Safety Augmentation Fund (PSAF) Fund 153. The budget increase of $64,500 is required for approval. The proposed resolution includes a budget amendment (see Attachment No. 1) that will appropriate the funds to enable this year's $168,000 payment to Mark43. There is available funding in police special revenues funds; there is no impact to the City’s General Fund.

Fund Name Account No. Budget Budget
Increase
Revised
Budget
153 Public Safety
Augmentation Fund
(PSAF)
153.502.31.10.00.00.71.71600. $207,000 $15,000 $285,000 155 COPS Fund 155.502.31.10.00.00.71.71600. $0 $49,500 $49,500 Attachments
Attachment No. 1 - Resolution No. 2025-34 (Budget Amendmnet) CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
ATTACHMENT NO. 1
RESOLUTION NO. 2025-34
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST  COVINA,  CALIFORNIA,  ADOPTING  A  BUDGET
AMENDMENT  FOR  THE  FISCAL  YEAR  COMMENCING
JULY 1, 2024 AND ENDING JUNE 30, 2025 (WCPD CADRMS SERVICE) The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, on May 7, 2024, the City Manager presented to the City Council a proposed budget for Fiscal Year 2024-25 in compliance with Section 2-151(m) of the West Covina Municipal Code; and
WHEREAS, the City held meetings and community workshops and conducted an online budget survey in order to solicit input from the public regarding the proposed budget; and
WHEREAS, on June 4, 2024, the City Council adopted a budget for the 2024-2025 Fiscal Year; and
WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves Budget Amendment No. 2025-18, attached hereto as Exhibit A, for Fiscal Year 2024-25.

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 6th day of May, 2025.

Tony Wu
Mayor
APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I, LISA SHERRICK, Assistant City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-34 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 6th day of May, 2025, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
Exhibit A
City of West Covina
Fiscal Year 2024-25
Budget Amendment No. 2025-18
WCPD CAD-RMS Budget Increase
Fund Name (Fund No.) Current
Budget
Proposed
Amendment
Amended
Budget
Public Safety Augmentation Fund (153-
PSAF)
Revenue 872,400 872,400
Expenditures 1,151,855 15,000 1,166,855
PSAF (153) Total (279,455) (15,000) (294,455)
COPS/Supplemental Law Enforcement
Services Fund (155-COPS)
Revenue 293,200 293,200
Expenditures 290,583 49,500 340,083
COPS (155) Total 2,617 (49,500) (46,883)
EXPENDITURE TOTAL INCREASE 64,500
AGENDA ITEM NO. 11

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: May 6, 2025
TO: Mayor and City Council
FROM: Paulina Morales, City Manager
SUBJECT: CONSIDERATION OF ANNUAL MILITARY EQUIPMENT REPORT (AB 481) RECOMMENDATION:

It is recommended that the City Council receive and file the annual military equipment report.

BACKGROUND:

On September 30, 2021, Assembly Bill 481 ("AB 481") was signed into law, which relates to the use of "military equipment" by law enforcement agencies in California. AB 481 seeks to provide transparency, oversight, and an opportunity for meaningful public input on decisions regarding whether and how military equipment is funded, acquired, and used by law enforcement agencies. AB 481, codified at California Government Code sections 7070 through 7075, requires a law enforcement agency to obtain authorization from its governing body by the adoption of a military equipment use policy by ordinance, approving the use of military equipment.

The term “military equipment,” as used in AB 481, does not necessarily indicate equipment has been used by the military. Pursuant to AB 481, items deemed to be “military equipment” include, but are not limited to, unmanned aerial or ground vehicles, armored vehicles, command and control vehicles, less lethal shotguns, less lethal 40mm projectile launchers, and flashbangs. Other items deemed to be “military equipment” by AB 481 include foundational equipment such as rifles, which allow peace officers to address lethal threats from a greater distance and with greater precision.

According to AB 481, the military equipment use policy must be adopted at a regular meeting of the City Council. On May 17, 2022, the City Council adopted Ordinance No. 2497, adopting a Military Equipment Policy (“Policy”) governing the use of items that are deemed “military equipment” under AB 481. The Policy was effective as of June 17, 2022. On September 5, 2023, the City Council adopted Ordinance No. 2516, amending the Policy to amend the military equipment inventory list.

Once adopted, AB 481 requires an annual review and renewal of the ordinance, annual reporting on the military equipment identified in the Policy, and an annual community engagement meeting regarding the annual report.  AB 481 requires that the annual military equipment report include the following information for the immediately preceding calendar year for each type of military equipment:

1. A summary of how the military equipment was used and the purpose of its use.

2. A summary of any complaints or concerns received concerning the military equipment.

3. The results of any internal audits, any information about violations of the military equipment use policy, and any actions taken in response.

The total annual cost for each type of military equipment, including acquisition, personnel, training, transportation, maintenance, storage, upgrade, and other ongoing expenses, and from what source funds will be provided for the military equipment in the calendar year following submission of the annual military equipment report.

4. 5. The quantity possessed for each type of military equipment.

If the law enforcement agency intends to acquire additional military equipment in the next year, the quantity sought for each type of military equipment.

6. DISCUSSION:

The Police Department has prepared an annual report (Attachment No. 1) per AB 481 and the Policy.

Under AB 481 and the Policy, the Police Department will host a community engagement meeting on May 27, 2025, at 5:00 p.m. in the West Covina Council Chambers to discuss the report and respond to questions from the public regarding the funding, acquisition, or use of military equipment.

LEGAL REVIEW:

The City Attorney's Office has reviewed the annual report and approved it as to form.

OPTIONS:

The City Council has the following options:

1. Approve staff's recommendations; or

2. Provide alternative direction.

Prepared by: Keith Freeman, Lieutenant
Additional Approval: Tony Cortina, Chief of Police
Fiscal Impact
FISCAL IMPACT:

There is no fiscal impact associated with the annual report.

Attachments
Attachment No. 1 - Annual Report
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Annual Military Report – AB 481
2024