Agenda packet, regular meeting — West Covina City Council, July 1, 2025 (part 1 of 3)

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
JULY 1, 2025, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tem Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
Councilmember Brian Gutierrez
Please turn off all cell phones and other electronic devices prior to entering the Council Chambers

AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at a Council meeting, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8am to 5pm Monday through Thursday. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk’s Office, Room 317 of City Hall located at 1444 W.

Garvey Avenue South, West Covina, during normal business hours.

NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary.

PUBLIC COMMENTS

ADDRESSING THE CITY COUNCIL
Any person wishing to address the City Council on any matter listed on the agenda, excluding any matter set for a public hearing, or on any other matter within their jurisdiction must complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk prior to the commencement of Oral Communications. No speaker cards will be accepted after the commencement of Oral Communications, except at the discretion of the Presiding Officer.

Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. Comments are limited to three (3) minutes per speaker, unless modified by the Presiding Officer or the City Council.

Any testimony or comments regarding a matter set for a public hearing will be heard during the hearing.

While members of the public are free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the meeting, including, but not limited to, speaking off topic, speaking beyond the speaker’s allotted time limit, making slanderous or profane remarks or using loud, threatening, or abusive language which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. The City of West Covina will not tolerate harassment based upon a person’s race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, gender, sexual orientation, or age.

RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda.

AGENDA
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY

TUESDAY JULY 1, 2025, 7:00 PM
REGULAR MEETING

INVOCATION
Led by Chaplin Lisa Mayo

PLEDGE OF ALLEGIANCE
Led by Mayor Pro Tem Lopez-Viado

ROLL CALL

REPORTING OUT FROM CLOSED SESSION

PRESENTATIONS
Certificate Celebrating One Veg World's 21 Years of Business Proclamation Recognizing Parks Make Life Better
Accommodation Retirement Acknowledging Lydia De Zara's Retirement ORAL COMMUNICATIONS - Three (3) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.

CITY MANAGER'S REPORT
City Manager's report on current City projects.

CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action.

APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE JUNE 17, 2025 CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE JUNE 17, 2025, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES.

That the Council approve the June 17, 2025, City Council/Successor Agency Regular Session That the Council approve the June 17, 2025, City Council/Successor Agency Regular Session Meeting Minutes and the June 17, 2025, City Council/Successor Agency Closed Session Meeting Minutes.

ORDINANCES FOR ADOPTION - Procedural Waiver. Waive full reading of each ordinance on the agenda and authorize the approval of each ordinance by title only.

CITY MANAGER'S OFFICE
2) CONSIDERATION OF CANCELLATION OF THE CANCELLATION OF THE AUGUST 5, 2025 AND NOVEMBER 4, 2025 COUNCIL MEETINGS
It is recommended that the City Council cancel the following City Council Meetings:

August 5, 2025 (National Night Out)
November 4, 2025 (Election Night)

COMMUNITY DEVELOPMENT
3) CONSIDERATION OF AGREEMENT WITH KIMLEY HORN AND ASSOCIATES, INC. FOR

DESIGN ENGINEERING SERVICES FOR THE AZUSA AVENUE PEDESTRIAN HANDICAP

ACCESSIBILITY & SIGNAL SYNCHRONIZATION IMPROVEMENTS PROJECT - PROJECT NO. 23008
It is recommended that the City Council take the following actions:

1. Award Request for Proposals (RFP) No. 2025-07 for Design Engineering Services for the Azusa Avenue Pedestrian Handicap Accessibility & Signal Synchronization Improvements Project to Kimley Horn and Associates, Inc. (“Kimley Horn”).

2. Authorize the Acting City Manager to negotiate and execute a Professional Services Agreement with Kimley Horn, in an amount not to exceed $544,121.31, in such final form as approved by the City Attorney.

3. Authorize a design contingency budget of $90,362.65 for the optional fiber design services to be determined based on the preliminary design recommendations, to be used, if necessary, with the Acting City Manager’s approval.

4. Authorize the Acting City Manager to negotiate and execute any amendments within the authorized contingency.
4) CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENT WITH JOHN L. HUNTER &

ASSOCIATES FOR THE NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM (NPDES) PERMIT COMPLIANCE SERVICES AND SAFE, CLEAN WATER (SCW) PROGRAM

SERVICES
It is recommended that the City Council authorize the Acting City Manager to execute a Professional Services Agreement with John L. Hunter & Associates, Inc. for National Pollutant Elimination System (NDPES) permit compliance services and Safe, Clean Water (SCW) Program services for an initial term of two (2) years, with three optional one (1) year extensions, in an annual amount not to exceed $90,000, in such final form as approved by the City Attorney.

COMMUNITY SERVICES
5) CONSIDERATION OF SUBAWARD BETWEEN LOS ANGELES COUNTY AND CITY OF WEST COVINA FOR 2025-26 ELDERLY NUTRITION PROGRAM (ENP) It is recommended that the City Council take the following actions:

It is recommended that the City Council take the following actions:

1. Adopt the following resolution:

RESOLUTION NO. 2025-55 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, AUTHORIZING A SUBAWARD AGREEMENT WITH

THE COUNTY OF LOS ANGELES AGING AND DISABILITIES DEPARTMENT FOR THE ELDERLY NUTRITION PROGRAM (SUBAWARD NUMBER ENP 252609) AND

AUTHORIZING THE CITY MANAGER OR THE ACTING CITY MANAGER TO EXECUTE

THE SUBAWARD AGREEMENT AND FUTURE AMENDMENTS TO THE SUBAWARD

AGREEMENT

2. Authorize the City Manager to negotiate and execute agreements and approve purchase orders for meals from vendors on the County's list of approved caterers, including any amendments to such agreements and purchase orders.

FIRE DEPARTMENT
6) CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENT BETWEEN WITTMAN

ENTERPRISES, LLC AND THE CITY OF WEST COVINA FOR AMBULANCE BILLING

SERVICES
It is recommended that the City Council take the following actions:

1. Authorize the Acting City Manager to execute a Professional Services Agreement with Wittman Enterprises, LLC for ambulance billing services for a term of August 1, 2025 through July 30, 2030, in such final form as approved by the City Attorney; and

2. Authorize the Acting City Manager to negotiate and execute all documents necessary in connection with the ambulance billing services, in such final form as approved by the City Attorney.
7) CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENT BETWEEN FIRE

RECOVERY USA AND THE CITY OF WEST COVINA FOR INSPECTION AND PERMIT

BILLING SERVICES
It is recommended that the City Council authorize the Acting City Manager to execute a Professional Services Agreement with Fire Recovery USA, LLC for inspection and permit billing services for a five-year term, in such final form as approved by the City Attorney. 8) CONSIDERATION OF INTRODUCTION OF ORDINANCE NO. 2532 UPDATING FIRE

HAZARD SEVERITY ZONES (FHSZ) WITHIN WEST COVINA PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 51178 AND THE CALIFORNIA FIRE CODE It is recommended that the City Council introduce the following Ordinance:

ORDINANCE NO. 2532 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, DESIGNATING FIRE HAZARD SEVERITY ZONES AND

FINDING THE ORDINANCE IS EXEMPT FROM ENVIRONMENTAL REVIEW UNDER

THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3) (COMMON SENSE EXEMPTION)

END OF CONSENT CALENDAR

HEARINGS

PUBLIC HEARINGS
9) TAX EQUITY AND FISCAL RESPONSIBILITY ACT (TEFRA) HEARING TO CONSIDER THE

ISSUANCE OF TAX-EXEMPT BONDS FOR EMANATE HEALTH QUEEN OF THE VALLEY

HOSPITAL
It is recommended that the City Council:

1. Conduct a Tax Equity and Fiscal Responsibility Act (TEFRA) hearing in consideration of the issuance of tax-exempt bond financing by the California Statewide Communities Development Authority for the benefit of Emanate Health .

2. Adopt the following Resolution:

RESOLUTION NO. 2025-42 - A RESOLUTION APPROVING THE ISSUANCE OF

BONDS BY THE CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY NOT TO EXCEED $90,000,000, FOR THE BENEFIT OF EMANATE

HEALTH, TO FINANCE AND/OR REFINANCE CAPITAL PROJECTS WITH RESPECT

TO CERTAIN HEALTHCARE FACILITIES LOCATED IN THE CITY OF WEST COVINA

DEPARTMENTAL REGULAR MATTERS

MAYOR/COUNCILMEMBERS REPORTS
AB 1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.)

CITY COUNCIL COMMENTS

ADJOURNMENT
Next Tentative City Council Meeting
Regular Meeting July 15, 2025 7:00 PM
RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:

Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.

Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes.
a.
b. The city council may establish a limit on the duration of oral communications.

All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer.
c.

The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. d.

Sec. 2-50. Decorum--Required.
a. While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided.

Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting. For the purposes of this code, “willfully disrupt” includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law:
a. Addressing the Mayor and City Council without first being recognized. b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. c. Repetitiously addressing the same subject.
d. Failing to relinquish the podium when directed to do so.

From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member. e.

As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section.
f.
b.

If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional.

Sec. 2-52. Persons authorized to be within council area.

No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council.

The following are excerpts from the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment.
403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.

AGENDA ITEM NO. 1

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: July 1, 2025
TO: Mayor and City Council
FROM: Milan Mrakich, Acting City Manager
SUBJECT: CONSIDERATION OF APPROVAL OF THE JUNE 17, 2025 CITY

COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE JUNE 17, 2025, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES.

RECOMMENDATION:

That the Council approve the June 17, 2025, City Council/Successor Agency Regular Session Meeting Minutes and the June 17, 2025, City Council/Successor Agency Closed Session Meeting Minutes.

BACKGROUND:

That the City Council adopt the attached minutes.

Prepared by: Lisa Sherrick, Assistant City Clerk
Attachments
Attachment No. 1 - 6/17/2025 Closed Session Minutes Draft Attachment No. 2 - 6/17/2025 Regular Session Minutes Draft CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness ATTACHMENT NO. 1
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
JUNE 17, 2025, 6:00 PM
REGULAR MEETING - CLOSED SESSION
MANAGEMENT RESOURCE CENTER 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tem Letty Lopez Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
Councilmember Brian Gutierrez

MINUTES
CALL TO ORDER
A Regular Session Meeting was called to order by Mayor Tony Wu on Tuesday, June 3, 2025, at 6:00 p.m., in the Management Resource Center, 1444 West Garvey Avenue South, West Covina, California.

ROLL CALL
Council Members

Present: Council Members Ollie Cantos, Rosario Diaz, Brian Gutierrez, Mayor Pro Tem Letty Lopez-Viado, Mayor Tony Wu

Absent: None
City Staff: Milan Mrakich, Acting City Manager, Roxanne Lerma, Assistant City Manager, Thomas Duarte, City Attorney, Gerardo Rojas, Acting Economic Development and Housing Manager, Attorney Michael Wroniak, Collins + Collins.

ATTACHMENT NO. 1

PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None

1. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government Code § 54956.9(d)(1)

1.Ruben Ramirez Vallejo v. City of West Covina, et al. (LA Superior Court Case No.24PSCV02984)

2. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Initiation of litigation pursuant to Government Code § 54956.9(d)(4)
Number of Cases: One (1)

3. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION - Significant exposure to litigation pursuant to Government Code § 54956.9(d)(2) Number of Cases: One (1)

4. CONFERENCE WITH REAL PROPERTY NEGOTIATORS - Pursuant to Government Code § 54956.8
Property: (811 S. Sunset Avenue, West Covina) APN: 8468-016-904) Agency Negotiator: Mrakich, Duarte
Negotiating Parties: Envision Hotel Partners
Under Negotiation: Price and Terms of Purchase

5. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Mrakich, Duarte
Employee Organizations
 Confidential Employees
 Maintenance & Crafts Employees
 Non-Sworn
 W.C. Police Officers’ Association
 W.C. Firefighters’ Management Assoc.
 W.C. Firefighters’ Association, I.A.F.F., Local 3226
 General Employees
 Mid-Management Employees
 W.C. Police Management Association
ATTACHMENT NO. 1
Unrepresented Employee Group
 Department Heads

ADJOURNMENT
A motion to adjourn the Regular Closed Meeting was made by Mayor Tony Wu, and the meeting was adjourned at 11:41p.m. The next regularly scheduled Regular Closed City Council Meeting will be held on Tuesday, July 1, 2025, at 6:00 p.m. in the Management Resource Center 3rd Floor, 1444 West Garvey Avenue South, West Covina, California.

Submitted By:
____________________________
Lisa Sherrick
Assistant City Clerk
__________________________
Tony Wu
Mayor
ATTACHMENT NO. 2
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
JUNE 17, 2025, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tem Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
Councilmember Brian Gutierrez

MINUTES

INVOCATION
Led by Pastor Mason Okubo from Immanuel First Lutheran
PLEDGE OF ALLEGIANCE
Led by Councilmember Gutierrez
ROLL CALL
Council Members

Present: Council Members Ollie Cantos, Rosario Diaz, Gutierrez, Mayor Pro Tem Letty Lopez-Viado, Mayor Tony Wu
ATTACHMENT NO. 2
REPORTING OUT FROM CLOSED SESSION
None

PRESENTATIONS
 Certificates Recognizing the Girl Scouts Gold Award Recipients  Certificates Recognizing the South Hills School Medical Care Program  Certificates Recognizing West Covina Police Department Offices for LifeSaving Heroics  Presentation Highlighting the Palmview Center Open House ORAL COMMUNICATIONS - Three (3) minutes per speaker
Doug Fore
John Shewmaker
Mathew Prysionsky
Jim Grivich
Valerie Munoz
Brian Amialfitano
Ernesto Garcia
Christina Larios
Brian Calderon Tabatabai
Josh Guerrero
Shahrzad
Marie Thomas
Michael Fortanasce
Adela Harris
Glenn Kennedy
Natale (not sure of the correct name)
Trever Jackson
CITY MANAGER'S REPORT
City Manager's report on current City projects.

CONSENT CALENDAR
ACTION: Motion by Mayor Pro Tem Lopez-Viado and Second by Councilmember Gutierrez, 5-0 to: Approve Consent Calendar Items 1,2, 4,5,7,8,and 9. (Item No. 3 and 10 were pulled by Councilmember Gutierrez and Councilwoman Diaz pulled Item No. 6) ACTION: Motion by Councilmember Cantos and Second by Councilmember Gutierrez, 5-0 to: Approve Consent Calendar Item No. 3. (Item No. 3 was pulled by Councilmember Gutierrez)
ACTION: Motion by Councilwoman Diaz and Second by Councilmember Diaz, 5-0 to: Approve Consent Calendar Item NO. 6. (Item No. 6 was pulled by Councilwoman Diaz).

ATTACHMENT NO. 2
ACTION: Motion by Councilmember Gutierrez and Second by Councilman Cantos, 5-0 to: Approve Consent Calendar Item 10. (Item No. 10 was pulled by Councilmember Gutierrez)
APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL OF THE JUNE 3, 2025 CITY
COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES AND THE JUNE 3, 2025, CITY COUNCIL/SUCCESSOR AGENCY CLOSED SESSION MEETING MINUTES.

Carried 5-0 to: approve the June 3, 2025, City Council/Successor Agency Regular Session Meeting Minutes and the June 3, 2025, City Council/Successor Agency Closed Session Meeting Minutes.

ORDINANCES FOR ADOPTION - Procedural Waiver. Waive full reading of each ordinance on the agenda and authorize the approval of each ordinance by title only. 2) CONSIDERATION OF INTRODUCTION OF ORDINANCE NO. 2531 TO AMEND CHAPTER 22 OF THE WEST COVINA MUNICIPAL CODE TO MAKE CHANGES TO THE TRAFFIC COMMITTEE RULES AND ITS DUTIES
Carried 5-0 to: introduce the following ordinance:

ORDINANCE NO. 2531 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING PROVISIONS OF CHAPTER 22 OF THE WEST COVINA MUNICIPAL CODE TO MAKE
CHANGES TO THE TRAFFIC COMMITTEE AND ITS DUTIES
CITY MANAGER'S OFFICE
3) CONSIDERATION OF AGREEMENT FOR BUS SHELTER CLEANING SERVICES Carried 5-0 to: take the following actions:

1. Find that the City's bidding requirements and procedures are inefficient and not in the best interest of the City for the procurement of bus shelter cleaning services in accordance with Section 2-335(10) of the West Covina Municipal Code.

2. Authorize the Acting City Manager to negotiate and execute an agreement with Valley Light Center for Social Advancement for bus shelter cleaning services, for a term of month to month; and

3. Authorize the City Manager to exercise the extension options.

ATTACHMENT NO. 2
4) CONSIDERATION OF ANNUAL REPORT AND RESOLUTION OF INTENTION TO LEVY ASSESSMENTS FOR THE AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2025-26
Carried 5-0 to:

1. Approve the Annual Report for Fiscal Year 2025-26 for the West Covina Auto Plaza Business Improvement District.

2. Adopt the following resolution:

RESOLUTION NO. 2025-37 - A RESOLUTION OF INTENTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY AN ASSESSMENT WITHIN THE BUSINESS IMPROVEMENT AREA KNOWN AS THE WEST COVINA AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2025-26 AND SETTING THE TIME AND PLACE FOR A PUBLIC HEARING THEREON
COMMUNITY DEVELOPMENT
5) CONSIDERATION OF AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR TRAFFIC SIGNAL DESIGN SERVICES FOR THE CITRUS STREET AND CAMERON AVENUE TRAFFIC SIGNAL DESIGN PROJECT - PROJECT NO. 23010 Carried 5-0 to: take the following actions:

1. Award Request for Proposals (RFP) No. 2025-03 for Traffic Signal Design Services for the Citrus Street and Cameron Avenue Traffic Signal Design Project to Kimley-Horn and Associates, Inc.; and

2. Authorize the City Manager to negotiate and execute a Professional Services Agreement with Kimley-Horn and Associates, Inc., in an amount not to exceed $122,343.00, in such final form as approved by the City Attorney. 6) CONSIDERATION OF AGREEMENT WITH KIMLEY-HORN AND ASSOCIATES, INC. FOR PRELIMINARY ENGINEERING PHASE SERVICES FOR SAFE ROUTES TO SCHOOL & PEDESTRIAN SAFETY PROJECT - PROJECT NO. ATPL05259(032) Carried 5-0 to: take the following actions:

1. Award Request for Proposals (RFP) No. 2025-04 for Preliminary Engineering Phase Services for the Safe Routes to School & Pedestrian Safety Project to Kimley-Horn and Associates, Inc.; and

2. Authorize the Acting City Manager to negotiate and execute a Professional Services Agreement with Kimley-Horn and Associates, Inc., in an amount not to exceed $183,611.37, in such final form as approved by the City Attorney.

ATTACHMENT NO. 2
7) CONSIDERATION OF LIST OF FISCAL YEAR 2025-2026 PROJECTS FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017 Carried 5-0 to: adopt the following resolution:

RESOLUTION NO. 2025-41 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, APPROVING A LIST OF FISCAL YEAR 2025- 2026 PROJECTS FUNDED BY SENATE BILL 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
8) CONSIDERATION OF APPROVAL OF TRAFFIC RECOMMENDATIONS FROM THE TRAFFIC COMMITTEE MEETINGS BETWEEN FEBRUARY 2025 THROUGH MAY 2025
Carried 5-0 to: approve the Traffic Committee recommendations detailed in the staff report for traffic engineering improvements citywide from the meetings held between February 2025 through May 2025.

FINANCE DEPARTMENT
9) CONSIDERATION OF ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 2025-26
Carried 5-0 to: adopt the following resolution:

RESOLUTION NO. 2025-39 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DETERMINING AND ADOPTING THE ANNUAL APPROPRIATIONS LIMIT FOR FISCAL YEAR 2025-2026
PUBLIC WORKS
10) CONSIDERATION OF SIXTH AMENDMENT TO MAINTENANCE SERVICES AGREEMENT WITH WEST COAST ARBORISTS, INC.

Carried 5-0 to: authorize the Acting City Manager to execute the Sixth Amendment to the Maintenance Services Agreement with West Coast Arborists, Inc. providing for a month-to-month extension of the agreement, in such final form as approved by the City Attorney.

END OF CONSENT CALENDAR

HEARINGS
PUBLIC HEARINGS
ATTACHMENT NO. 2
11) REPORT ON JOB VACANCIES AND RECRUITMENT AND RETENTION EFFORTS PURSUANT TO ASSEMBLY BILL 2561
Those in Favor:

None
Those in Opposition:

None
Those Neutral:

JD
ACTION: It is recommended that the City Council receive and file this report.

DEPARTMENTAL REGULAR MATTERS
CITY MANAGER'S OFFICE
12) PRESENTATION ON THE WEST COVINA HEALTH DEPARTMENT
It is recommended that the City Council receive and file the presentation.

FINANCE DEPARTMENT
13) CONSIDERATION OF FISCAL YEAR 2025-26 OPERATING AND CAPITAL IMPROVEMENT PROGRAM BUDGET
ACTION: Motion by Councilmember Gutierrez and Second by Councilman Cantos Diaz, 5-0 to: Approve the Fiscal Year 2025-26 Operating and Capital Improvement Plan Budget by adopting the following resolution:

RESOLUTION NO. 2025-40 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, ADOPTING THE OPERATING AND CAPITAL IMPROVEMENT PLAN BUDGET FOR THE CITY OF WEST COVINA, WEST COVINA PUBLIC FINANCING AUTHORITY, WEST COVINA HOUSING AUTHORITY, AND THE SUCCESSOR AGENCY TO THE FORMER WEST COVINA REDEVELOPMENT AGENCY FOR FISCAL YEAR 2025-26
MAYOR/COUNCILMEMBERS REPORTS
None
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION ATTACHMENT NO. 2
 Councilman Cantos – As Council to approve a study by the City Attorney and staff; what are the benefits, pitfalls, and to look at the issue more in depth for a public safety tax. 4-1 (Tony: No)
 Councilman Cantos – Start the process to bring aboard an independent entity to recruit a City Manager. – No objection
 Councilmember Cantos – Direct HR to establish the principle of progressive discipline/improvement with regard to the evaluation, retention and possible discipline of the City Manager position and other staff.(establish a policy) - 4-1 (Tony: No)
 Councilman Cantos – Direct staff to a revisit the Code to allowing for spot zoning (drive through restaurants). – No objection.
 Councilmember Gutierrez – Direct staff to provide monthly reports on contracts under the City Managers authority. No objection
 Councilmember Gutierrez – Direct the City Manager present on the revenues and expenditures for the Mega Moon Festival as well as Kiwanis and other events held in the City. – No objection.
 Mayor Pro Tem Lopez-Viado – what system is in place to address the scope of work on contracts and indemnifications are there.

CITY COUNCIL COMMENTS
 Mayor Pro Tem Lopez-Viado – Would like to improve the current system in place to address the scope of work on contracts and RFP’s..

ADJOURNMENT
A motion to adjourn the Regular Meeting was made by Mayor Tony Wu, and the meeting was adjourned at 10:20 p.m. The next regularly scheduled Regular Closed City Council Meeting will be held on Tuesday, July 1, 2025, at 7:00 p.m. in the Council Chamber, 1444 West Garvey Avenue South, West Covina, California.

Submitted By:
____________________________
Lisa Sherrick
Assistant City Clerk
__________________________
Tony Wu
Mayor

AGENDA ITEM NO. 2

It is recommended that the City Council cancel the following City Council Meetings:

August 5, 2025 (National Night Out)
November 4, 2025 (Election Night)
BACKGROUND:

The City Council holds regular City Council Meetings on the 1st and 3rd Tuesday of each month.

Meetings that conflict with a national holiday, lack a quorum, or, at the discretion of the City Council, may be canceled so long as advance notice is provided to the public.

DISCUSSION:

City staff is presenting this item for the City Council's consideration and to provide advance notice to the public. Historically, the City Council has canceled meetings due to special events (i.e. National Night Out, Election Night), proximity to holidays, and light agendas.

Staff is recommending canceling the following City Council meetings:

August 5, 2025 - this is National Night Out
November 4, 2025 - meeting lands on Election Day
OPTIONS:

The City Council has the following options:
1) Approve staff's recommendation;
2) Reschedule the meetings to alternative dates; or
3) Provide alternative direction.

Prepared by: Lisa Sherrick, Assistant City Clerk
Additional Approval: Roxanne E. Lerma, Assistant City Manager CITY COUNCIL GOALS & OBJECTIVES: A Creative and Active Community CITY COUNCIL GOALS & OBJECTIVES: A Creative and Active Community Enhance City Image and Effectiveness
AGENDA ITEM NO. 3

FOR DESIGN ENGINEERING SERVICES FOR THE AZUSA AVENUE PEDESTRIAN

HANDICAP ACCESSIBILITY & SIGNAL SYNCHRONIZATION IMPROVEMENTS PROJECT - PROJECT NO. 23008
RECOMMENDATION:

It is recommended that the City Council take the following actions:

4. Authorize the Acting City Manager to negotiate and execute any amendments within the authorized contingency.

BACKGROUND:

In April 2022, the City Engineering Department submitted a grant application for the proposed Azusa Avenue Pedestrian Handicap Accessibility & Signal Synchronization Improvements Project through the Office of Congresswoman Grace F. Napolitano to be considered for the Fiscal Year (FY) 2023 Community Project Funding/Congressionally Directed Spending (CPFCDS) program. The requested funds were in the amount of $7,000,000.

The proposed project was included in the FY 2023 Government Funding Legislation as part of the Community Project Funding for the House and the Congressionally-Directed Spending by the US Senate.

The project involves pedestrian handicap accessibility and signal synchronization improvements along Azusa Avenue from the northerly city limit (West Badillo Street) to the southerly city limit (south of Amar Road). The project will identify existing obstacles limiting accessibility and will provide improvements within the public right-of-way to improve pedestrian accessibility within the corridor. The proposed section of Azusa Avenue is approximately four miles long.

The work involves evaluating public facilities within the public right-of-way for ADA compliance (including curb ramps, sidewalks, curbs and gutters, driveway approaches, pedestrian crossings, and similar infrastructure) and making any necessary improvements to ensure these facilities meet ADA standards.

The project also provides traffic signal synchronization along the Azusa Avenue corridor by modifying traffic signal standards (poles, mast arms, cabinets, controllers, conduits, etc.) and signal interconnect improvements. In addition, the work will include pavement rehabilitation on the Azusa Avenue corridor, striping, signage improvements and related improvements.

DISCUSSION:

On April 24, 2025, City staff issued a Request for Proposals (RFP) for Design Engineering Services for the Azusa Avenue Pedestrian Handicap Accessibility & Signal Synchronization Improvements Project.

The primary objective of the RFP was to have the selected engineering consultant provide a complete PS&E (plans, specifications and estimates) approved by all involved jurisdictional and regulatory agencies and ready for construction bidding for the improvements outlined in the RFP.

The RFP closed on May 15, 2025, and the City received three (3) proposals from the following firms:

Kimley Horn and Associates, Inc.

System Metrics Group, Inc.

TKE Engineering, Inc.

The process of selecting the most qualified firm to provide the Design Engineering Services for the Azusa Avenue Pedestrian Handicap Accessibility & Signal Synchronization Improvements Project began with careful evaluation of all proposals received, based on the criteria and evaluation point system outlined in the RFP by staff, which is shown on the table below. The review panel of City staff comprised of the Deputy Community Development Director, the Deputy Public Works Director, and the CIP Project Manager.

Evaluation Criteria Max
Points
Completeness of the Proposals and compliance with the required RFP format. 10
Project understanding, scope and approach to develop the project efficiently. 25
Experience and Qualifications of Key Staff. 25
Similar Project Experience, including familiarity with State and Federal procedures. 25
Effectiveness of Project Schedule showing how the proposer will be able to complete the design within the required time duration. 15 Total Points 100
From the review of the proposals, the following score averages were reached for each of the design firms:

Design Firm Average Score
Kimley Horn and Associates, Inc. 94.33
TKE Engineering, Inc. 87.67
System Metrics Group, Inc. 86.67
Based on the review panel scores, staff determined that Kimley Horn submitted the most qualified proposal. Kimley-Horn’s proposal was the most comprehensive and demonstrated the best understanding of the requested services. Kimley-Horn included several similar projects as relevant experience. Furthermore, Kimley-Horn’s proposed project manager and proposed team (including a specialized subconsultant) demonstrated relevant project experience and strong background on similar federal funded projects with strict timelines and requirements.

Staff negotiated the proposed design scope and fees with Kimley Horn, and reduced the proposed design fees fro m $992,861.39 to $544,121.31. Staff also recommends a design contingency budget of $90,362.65 for the optional fiber design services. Based on the preliminary design findings and recommendations, the proposed traffic signal synchronization system (wireless or fiber) can be determined. There is an additional design cost to design the fiber system, which can be added to the budget as a design contingency budget, to be determined later in the design.

Staff recommends that the City Council approve a Professional Services Agreement (PSA) for the Design Engineering Services for the Azusa Avenue Pedestrian Handicap Accessibility & Signal Synchronization Improvements Project to Kimley Horn for a total amount of $544,121.31, authorize a design contingency budget of $90,362.65 for the optional fiber design services to be determined based on the preliminary design recommendations and authorize the Acting City Manager to execute the agreement and any amendments within the authorized contingency in such final form as approved by the City Attorney.

Project Timeline
The project federal funds of FY 2023 Community Project Funding/Congressionally Directed Spending (CPFCDS) for the construction phase requires that the project construction funds are obligated prior to September 30, 2026. This requires that the design efforts as part of this agreement are completed prior to this timeline. The design phase is anticipated to be completed in Summer 2026. Any delay in the award of the design phase contract will put the federal funds for construction at risk due to the September 2026 obligation requirement.

LEGAL REVIEW:

The City Attorney's Office has reviewed the draft agreement and approved it as to form and will review and approve the final form of the agreement prior to execution.

OPTIONS:

The City Council has the following options:

1. Approve Staff's recommendation; or

2. Provide alternative direction.

Prepared by: Robert Ortega, CIP Project Manager
Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

The following is a breakdown of the design engineering phase for RFP No. 2025-07, Design Engineering Services for the Azusa Avenue Pedestrian Handicap Accessibility & Signal Synchronization Improvements Project (23008).

Design Engineering Services (Contract with Kimley Horn and Associates, Inc.) $544,121.31
Contingency Allowance $90,362.65
Total Project Design Phase Estimate $634,483.96
The funding for CIP Project No. 23008 Azusa Avenue Pedestrian Handicap Accessibility & Signal The funding for CIP Project No. 23008 Azusa Avenue Pedestrian Handicap Accessibility & Signal Synchronization Improvements Project was appropriated with $1,800,000 in Fund 235, Measure M.

Project Fund Current Budget
Balance
Amount
Requested New Balance
23008, Regional Signal
Synchronization 235 MEASURE M $ 1,800,000.00 $ 634,483.96 $ 1,165,516.04 Total $ 1,800,000.00 $ 634,483.96 $ 1,165,516.04
Attachments
Attachment No. 1- Technical Proposal
Attachment No. 2- Fee Proposal
Attachment No. 3 - Draft Professional Services Agreement CITY COUNCIL GOALS & OBJECTIVES: An Accessible Community Proposal to
Provide Design Engineering Services for the
Azusa Avenue Pedestrian Handicap
Accessibility and Signal Synchronization
Improvements Project (CA985)
Revised June 4, 2025

CITY OF
West Covina
Prepared by:

ATTACHMENT NO. 1
City of West Covina | TRCALAD007801.2025 1
Cover Letter
June 4, 2025
Jazmin Hernandez, Purchasing Manager
City of West Covina
1444 West Garvey Avenue South
West Covina, CA 91790
RE: Proposal to Provide Design Engineering Services for the Azusa Avenue Pedestrian Handicap Accessibility and Signal Synchronization Improvements Project (CA985) – RFP No. 2025-07 Dear Ms. Hernandez and Members of the Selection Committee:

The City of West Covina (City) is seeking a responsive consultant to provide pedestrian handicap accessibility and signal synchronization improvements along an approximately 4-mile segment of Azusa Avenue from West Badillo Street to Amar Road. We understand the City seeks to improve pedestrian accessibility within the roadway segment by identifying existing obstacles limiting accessibility and providing improvements within the public right-of-way. Kimley-Horn has extensive experience providing similar services at locations across Los Angeles County. With our project team’s extensive local and regional involvement in traffic and safety-related projects, we are well-suited to carry out the City’s project needs and goals.

The Kimley-Horn team brings you the following key benefits:

A Partner You Can Trust. Kimley-Horn has been a partner to the City of West Covina for over 20 years and we value that relationship. Our team is currently working on the City’s Highway Safety Improvement Program (HSIP) Cycle 10 project, and we also led the City’s Local Road Safety Plan (LRSP) to successful completion. We intend to continue building on this trust the City has already placed in us as we support the efforts of this important project along Azusa Avenue.

Project manager Jean Fares, PE will be responsible for leading our team as we provide the scope of services listed in the City’s Request for Proposals (RFP). Jean brings over 35 years of experience in the transportation engineering field and has worked closely with numerous San Gabriel Valley municipalities on various traffic signal modification projects. He will be backed by a skilled team of local engineers, planners, and analysts with experience in traffic signal plans, traffic signal timing, bidding/construction support, and more. Our team will approach this project with the needs of the City, residents, and stakeholders in mind—as your partner, we are ready to listen, adapt, and develop the right solutions to your concerns in order to deliver this project and your vision for Azusa Avenue.

Seasoned Perspective and Client-Oriented Solutions. Our team’s vast portfolio of completed projects ranges from street and interchange design to system-wide traffic signal enhancements projects. With our technical knowledge and wellestablished rapport with City staff, Kimley-Horn offers a flexible and adaptable team who will provide experience-informed solutions for your traffic engineering needs. We are committed to providing exceptional service, remaining responsive, and meeting deadlines to help keep this project on schedule and within budget.

Extensive Experience with State and Federally Funded Projects. Our team provides tailored solutions to secure and manage funding effectively. Kimley-Horn provides funding administration services to make sure the City is in full compliance with any local, state, and federal regulations and requirements. In addition to our in-house staff, our team includes three subconsultants with whom we regularly partner with on similar projects throughout California:

Avant-Garde (Caltrans Grant Administration), Calvada Surveying, Inc. (Survey), and Counts Unlimited (Data Collection).

With Kimley-Horn, you will get a team with the right people, the right City experience, and the right technical expertise—our streamlined coordination, effective communication, and knowledge of funding guidelines will bring exactly what this project requires to meet your specific needs. » 660 South Figueroa Street,
Suite 2050
Los Angeles, CA 90017
TEL 213.261.4040
City of West Covina | TRCALAD007801.2025 2
We look forward to the opportunity to continue partnering with the City of West Covina and further your vision for a vibrant and safe community. If you have any questions regarding our proposal, Kimley-Horn’s contact person for this proposal will be Jean Fares, PE, who can be reached directly at 213.354.9402, via email at [email protected], or at the Downtown Los Angeles address listed on the previous page.

Sincerely,
KIMLEY-HORN AND ASSOCIATES, INC.

Jean Fares, PE*
Project Manager/Senior Vice President
*Jean Fares, PE has the authority to negotiate and contractually bind the firm.

Kimley-Horn acknowledges receipt of Addenda 1, 2, and 3 released on May 6, 2025, May 8, 2025, and May 9, 2025, respectively.

Table of Contents
Cover Letter ........................................................................................................................................................... 1 Section 1. Approach and Scope of Work ................................................................................................................. 3 Section 2. Schedule.............................................................................................................................................. 30 Section 3. Project Team, Key Personnel and Resumes ......................................................................................... 32 Section 4. Company Qualifications........................................................................................................................ 47 Section 5. References .......................................................................................................................................... 57 Section 6. City’s Standard Professional Services Agreement ................................................................................. 60 Section 7. Addenda Acknowledgement ................................................................................................................. 60 Section 8. Required Forms ................................................................................................................................... 60 City of West Covina | TRCALAD007801.2025 3
Section 1. Approach and Scope of Work
Project Understanding
The Funding Source
In 2023, the City of West Covina (City) secured $7M of federal funding through the Community Project Funding/ Congressionally Directed Spending (CPFCDS) Program, otherwise known as Congressional Earmark funding, to improve facilities for all road users along Azusa Avenue from the north City limit to the south City limit. Former Congresswoman Grace F. Napolitano supported the City’s efforts in acquiring this federal funding and congratulated West Covina for being the third safest city in the United States with a population over 100,000 people.

Congressional Earmark funding requires Caltrans’ Local Assistance coordination and administration. The funding is granted to the local agency to which all federalized procedures are required. This funding also includes an Eligibility Application at the time of Final Design, prior to authorizing the funds for use during construction. Even though there are no funds programmed in the design phase, the inclusion of Congressional Earmark funds programmed in construction federalizes the entire project.

There is a strict obligation deadline with these funds, so the construction funding must be authorized by September 30, 2026.

The City plans on using the funding to achieve four primary goals:

1. Improve pedestrian facilities, such as sidewalk, curb ramps, driveway approaches, pedestrian crossings, and curb and gutter to be in compliance with Americans with Disabilities Act (ADA) requirements throughout the corridor.

2. Upgrade and install poles, mast arms, cabinets, controllers, and conduits.

3. Synchronize the corridor by installing signal interconnect.

4. Asphalt resurfacing (coldmill and overlay) and/or pavement maintenance treatments (microsurfacing, etc.) on the south segment of Azusa Avenue between Vine Avenue and the south City limit. This area has a PCI range of 60 to 80. a. There is another pavement rehabilitation project from the north City limit to Vine Avenue that we will incorporate into our plans.

The Existing Conditions
This section of Azusa Avenue is approximately 21,120 feet long with 19 signalized intersections as shown on the Vicinity Map in Figure 1. Azusa Avenue is a major arterial road with two lanes in each direction that run north and south in the middle of the City of West Covina, connecting into the City of Covina on the north end and Los Angeles County and the City of Industry on the south end. The I-10 Eastbound and Westbound have exits along the corridor, so the project will require Caltrans Encroachment Permits and review. The corridor is used as a truck route through the City and runs adjacent to residential and commercial land uses.

City of West Covina | TRCALAD007801.2025 4
Figure 1: Azusa Avenue Signalized Intersection Vicinity Map City of West Covina | TRCALAD007801.2025 5
The Kimley-Horn team conducted a field visit on May 4, 2025. Based on this, we have made the following observations:

Table 1: Observable Existing Conditions at Each Intersection # Intersections
North – South
Existing Conditions
Speed
Limit
(mph)
Existing Timing
Operations
Existing
Communication
Equipment
ADA-Compliant
Curb Ramp with
Truncated
Domes
Existing
Detection
1 Azusa Avenue and
Badillo Street (City of
Covina)
40 Protected left
turns on all sides Wireless All corners Loops
2 Azusa Avenue and
Puente Avenue 40 Protected left turns on all sides Wireless All corners Loops 3 Azusa Avenue and
Rowland Avenue 40 Protected left turns on all sides Wireless All corners Loops 4 Azusa Avenue and
Workman Avenue 40 Protected left turns on all sides Wireless All corners Loops 5 Azusa Avenue and
North Garvey Avenue 40 Protected left turns on all sides Wireless 1 non-compliant curb ramp Loops 6 Azusa Avenue and I-10
WB On/Off ramp
(Caltrans)
40 Protected left
turns on all sides N/A All corners Loops
7 Azusa Avenue and I-10
EB On/Off ramp
(Caltrans)
40 Protected left
turns on all sides N/A All corners Loops
8 Azusa Avenue and
South Garvey Avenue 40 Protected left turns on all sides Wireless All corners Loops 9 Azusa Avenue and
Cortez Street 40 Protected left turns on all sides Wireless All corners Loops 10 Azusa Avenue and
Cameron Avenue 45 Protected left turns on all sides N/A All corners Loops 11 Azusa Avenue and Vine
Avenue 45 Protected left turns on all sides N/A All corners Loops 12 Azusa Avenue and
Merced Avenue 45 Protected left turns on all sides N/A All corners Loops 13 Azusa Avenue and
Francisquito Avenue 45 Protected left turns on all sides N/A All corners Loops 14 Azusa Avenue and
Aroma Drive 45 Protected left turns on all sides N/A Al corners Loops 15 Azusa Avenue and
Fairgrove Avenue 45 Protected left turns on all sides N/A All corners Loops 16 Azusa Avenue and
Giambi Lane 45 Protected left turns on all sides N/A All corners Loops City of West Covina | TRCALAD007801.2025 6
# Intersections
North – South
Existing Conditions
Speed
Limit
(mph)
Existing Timing
Operations
Existing
Communication
Equipment
ADA-Compliant
Curb Ramp with
Truncated
Domes
Existing
Detection
17 Azusa Avenue and The
Heights 45 Protected left turns on all sides N/A All corners Loops 18 Azusa Avenue and
Manila Way 45 Protected left turns on all sides N/A 2 non-compliant curb ramps Loops 19 Azusa Avenue and Amar
Road 45 Protected left turns on all sides N/A All corners Video The City has plans to upgrade the curb ramps included in the project limits through the City’s ADA Curb Access Ramp Program. We will coordinate with the City to determine where those upgrades will take place while developing the ADA Evaluation Plan. While in the field, we took spot measurements of the existing curb ramps at certain locations. While the curb ramps at the signalized intersections appear to be ADA-compliant, the spot measurements taken show that the curb ramps deviate from ADA standards by less than 1%. For example, at the southwest corner of the intersection of Azusa Avenue and Rowland Avenue, the slope of the ramp is at 9.3%, which exceeds the 2024 Standard Plans for Public Works Construction (SPPWC) maximum by 1% and the 2023 Caltrans Standards by 1.8% (Figure 2).

Figure 2: Southwest Corner at Azusa Avenue and Rowland Avenue City of West Covina | TRCALAD007801.2025 7
Existing push buttons throughout the corridor use older equipment or are in poor condition, often with faded or missing signs (Figure 3). Pedestrian push buttons at the Caltrans I-10 Eastbound and Westbound ramps were Accessible Pedestrian Signal (APS).

Figure 3: Push Buttons at Manila Way (Left) and Cameron Avenue (Right) Non-signalized intersections that were stop-controlled at minor streets along the corridor also have ADA-compliant curb ramps with some truncated domes. Figure 4 shows the west leg of the stop-controlled intersection at Azusa Avenue and Portner Street, where a small tip of each curb ramp has truncated domes.

Figure 4: Southwest Curb Ramp (Left) and Northwest Curb Ramp (Right) at Azusa Avenue and Portner Street City of West Covina | TRCALAD007801.2025 8
Some sidewalks are not ADA-compliant as a result of cracks and bumps due to tree roots. For example, as shown in Figure 5,the sidewalk just south of Portner Street is misshapen due to a nearby tree.

Figure 5: Mishappen Sidewalk South of Portner Street
In our field work, we have identified two signalized intersections that will benefit from curb ramp upgrades: Azusa Avenue/North Garvey Avenue and Azusa Avenue/Manila Way. Figure 6 shows curb ramp measurements at the southwest corner of Azusa Avenue and North Garvey Avenue. Figure 7 shows curb ramp and driveway measurements at the intersection of Azusa Avenue and Manila Way.

City of West Covina | TRCALAD007801.2025 9
Figure 6: Curb Ramp Measurements at Azusa Avenue and North Garvey Avenue Figure 7: Curb Ramp and Driveway Measurements at Azusa Avenue and Manila Way City of West Covina | TRCALAD007801.2025 10
Finally, our team has counted 46 total driveways throughout the project corridor. Most of the driveways are located north of the I-10 freeway as seen in Figure 8 below. Our team will assess these driveways and determine compliance with ADA as part of our scope.

Figure 8: Driveways Located Along Azusa Avenue Project Limits City of West Covina | TRCALAD007801.2025 11
The Collision Data
We analyzed the collision data using the Transportation Injury Mapping System (TIMS) from January 1, 2018 to December 31, 2022 in order to determine any collision patterns that can be prevented with traffic signal upgrades. A total of 188 collisions occurred in that five-year period, 136 of which occurred at or near the signalized intersections. Our biggest takeaways are outlined below:
• Nineteen (19) of the collisions involved pedestrians
o Ten (10) occurred at marked or unmarked crosswalks
o Five (5) occurred due to vehicles not stopping before a limit line or crosswalk o Seven (7) occurred at nighttime
• Ten (10) collisions involved bicyclists
• Most of the collisions occurred during the day, with the highest density occurring mid-day between 12:00 - 3:00 PM Table 2 below shows the collision data extracted from TIMS separated by intersection and collision type. The highest number of collisions were in the Rear End and Broadside categories. Better signal timing, detection equipment, and signal equipment will help increase reaction time and make the corridor safer for all road users.

Table 2: Collision Types for Each Intersection
# Intersections
Collision Type
HeadOnSideswipeRear
End
BroadsideHit
Object
Overturned
Vehicle
PedestrianOther Total
1 Azusa Avenue and
Badillo Street 1 1
2 Azusa Avenue and
Puente Avenue 3 5 1 2 11
3 Azusa Avenue and
Rowland Avenue 1 1 1 2 1 6
4 Azusa Avenue and
Workman Avenue 2 4 2 8
5 Azusa Avenue and
North Garvey Avenue 1 4 2 1 8
6 Azusa Avenue and I-10
WB On/Off ramp None Reported
7 Azusa Avenue and I-10
EB On/Off ramp 1 1
8 Azusa Avenue and
South Garvey Avenue 1 1 2
9 Azusa Avenue and
Cortez Street 3 2 5
10 Azusa Avenue and
Cameron Avenue 5 1 6
11 Azusa Avenue and Vine
Avenue 3 2 1 1 7
City of West Covina | TRCALAD007801.2025 12
# Intersections
Collision Type
HeadOnSideswipeRear
End
BroadsideHit
Object
Overturned
Vehicle
PedestrianOther Total
12 Azusa Avenue and
Merced Avenue 1 1 2 1 5
13 Azusa Avenue and
Francisquito Avenue 3 4 1 8
14 Azusa Avenue and
Aroma Drive 1 1 4 4 2 1 13
15 Azusa Avenue and
Fairgrove Avenue 1 3 4 8
16 Azusa Avenue and
Giambi Lane 1 1 2
17 Azusa Avenue and The
Heights 3 2 1 6
18 Azusa Avenue and
Manila Way 2 4 1 7
19 Azusa Avenue and
Amar Road 2 2 13 9 5 1 32
Total 5 14 57 38 5 1 14 2 136
Based on the data outlined above, our team will identify upgrades at signalized intersections based off of similar safety projects in order to make the road safer for all users.

Approach
The Kimley-Horn team takes a hands-on approach and is familiar with taking ADA and safety projects from beginning to end, which puts us in a position to have this project run as smoothly as possible for the City. We will provide turn-key services throughout the project, from design to system configuration to optimized signal timing. Outlined below are some of our key project approaches.

Signal System Evaluation, Needs Assessment, and Troubleshooting. Our team has an extensive catalog of needs assessment deliverables for signal system and ITS master plans for numerous municipal, county, and state agencies. As the core piece to providing an accurate needs assessment evaluation, these tasks have included inventorying the network, signal and communication system, traffic management center (TMC), and ITS and local signal equipment. Our team has performed hundreds of similar inventories for both signal and fiber communications.

Turn-Key System Integration and Support. Kimley-Horn has extensive experience with multiple types of controllers. For example, our team has experience providing this work for nearly 500 controllers spanning some of the earliest advanced transportation controller (ATC) controller deployments over the past decade. Our team will work with the City to determine the preferred controller that will best accommodate the buses, trucks, and emergency vehicles that utilize the corridor.

Kimley-Horn has access to multiple controllers and programming softwares. This allows our staff to review and test controllers' operations to verify proper operations are implemented in the field without surprises.

City of West Covina | TRCALAD007801.2025 13
Value Added Services and Innovations for Timing Analysis. As part of our team’s innovative project solutions, our Scope of Services proposes the use of WaySync D (Desktop) and WaySync M (Mobile) software for signal timing and travel run analysis. Our team has been working with WaySync on other timing projects for cities of Long Beach, Inglewood, and Culver City. This software program will provide supplemental timing analysis, optimization considerations, and travel time reviews, and it works seamlessly in conjunction with Synchro network files, which greatly limits the need for added work.

WaySync provides superior offset point estimation from modeling of intersection operations impacted by “Phase Early Return to Green”, along with algorithms that provide for enhanced trajectory, travel time, and delay views of “time space diagrams”.

This means less time to find the ideal offset and fine-tuning in the field. Additionally, WaySync works without the use of traffic volumes, which can provide significant cost savings. Our proposal will still include the costs for traffic counts, but we can discuss with the City the further option of using WaySync for the project without counts.

The flowchart in Figure 9 shows the typical methodology our team employs for similar signal timing projects.

Figure 9: Methodology for Signal Timing Tasks
In-House Synchronization Technology. We will monitor corridor performance using mobile source data (cell phones and other connected devices) to evaluate current conditions and conditions after project implementation. These will be reported using travel time data, as this typically varies by time of day, day of week, whether there are travel time disruptions, how severe those disruptions are, and what times congestion typically peaks. This will help us determine the effectiveness of our synchronization efforts.

We collected travel time data along the corridor using our in-house program TractionTravel starting from May 8, 2025, at 1:00 PM and concluding on May 12, 2025, at 3:30 PM for both the northbound direction (Figure 10) and southbound direction (Figure 11). Presently, the northbound average travel time is around 13 minutes, with a maximum of 16 minutes on Friday, May 9, 2025, from 4:00 PM to 5:00 PM. The southbound average travel time is about 12 minutes, with a maximum of 14 City of West Covina | TRCALAD007801.2025 14
minutes on Friday, May 9, 2025, at 5:00 PM. Saturday, May 10, 2025, had the longest travel time for both directions between 10:00 AM and 1:00 PM, and weekdays showed an increase in travel time during AM peak hours. Generally, the travel time for the northbound direction mirrors that of the southbound direction. There are peaks in the data that show some reliability issues with the travel time. This can be due to unexpected events, such as collisions.

This data will be used to compare against data obtained after synchronization upgrades have been made.

Figure 10: Travel Times for Northbound Azusa Avenue
Figure 11: Travel Times for Southbound Azusa Avenue
City of West Covina | TRCALAD007801.2025 15
Analyzing Collision Data for Signal Improvements. Based on the collision data we analyzed through TIMS, we will discuss with the City the following improvements at the intersections:
• Upgrading vehicle heads to increase signal equipment visibility, such as:
o Replacing 8” vehicle heads with 12” vehicle heads
o Installing retro-reflective backplates
• Installing high-visibility crosswalks to increase pedestrian visibility • Implementing leading pedestrian intervals to allow pedestrians a head start when crossing and provide better pedestrian visibility
• Installing countdown pedestrian heads to inform pedestrian about the amount of time they have left to safely cross an intersection
• Installing APS push buttons to provide better guidance for those who are visually impaired • Upgrading LED streetlights to increase visibility for all road users at nighttime Funding Administration. Funding compliance will be monitored by Local Assistance at Caltrans following typical federal requirements, including the California Environmental Quality Act (CEQA)/National Environmental Policy Act (NEPA) environmental clearance, right-of-way clearance, and E-76 for construction authorization. At the time of 60% Plans, environmental clearance will follow Local Assistance Procedures Manual (LAPM) Chapter 6 guidelines, including the Preliminary Environmental Study (PES). Once the PES is approved and NEPA clearance is granted by Caltrans, the right-ofway package via Chapter 13 of the LAPM will be prepared and submitted for clearance, which typically happens at 90% Plans.

Once the right-of-way is approved, and design is finalized, we will submit the CPFCDS Application for Eligibility Approval.

Once this is approved, we will submit the Request for Authorization (RFA) for construction; once approved, this will grant the E-76 for construction and the programmed construction funds will be authorized for use. Advertisement of the construction package cannot begin until the E-76 is received.

Efficient ADA Compliance. It is imperative that we meet the construction authorization deadline of September 30, 2026. In order to accurately conduct an ADA compliance evaluation, Kimley-Horn will perform a topographic survey along the entire corridor. The topographic survey will be an investment for the project, as it will provide our team the necessary data to determine if the corridor meets ADA guidelines, can be used for overlapping future projects, and will eliminate the risk of delays by not having to go through additional Council approval if it were an optional task.

Our team will be using the 2014 California Manual on Uniform Traffic Control Devices (CA MUTCD), 2024 Standard Plans for Public Works Construction (SPPWC), and 2023 Caltrans Standards in order to determine ADA compliance. We will also be pulling from the 2023 Public Right-of-Way Accessibility Guidelines (PROWAG) that were adopted by the US Department of Justice and Department of Transportation on December 18, 2024.

While California has not yet adopted the 2023 PROWAG, our team will find opportunities to be in compliance with these guidelines where possible so that the upgrades made on the project will be safer and last longer. For example, most of the push buttons along Azusa Avenue are located within ramp flares and do not have a minimum clear space of 30”x48”, which is recommended by PROWAG. In this instance, we recommend installing pedestrian push button posts so the push button locations can meet requirements of the 2014 CA MUTCD, 2023 Caltrans Standards, and 2023 PROWAG.

Relevant Experience with the City of West Covina. Kimley-Horn is currently working with the City of West Covina on the HSIP Cycle 10 project, and we have identified an overlap between these projects at the intersection of Fairgrove Avenue and Azusa Avenue. Our team is familiar with West Covina’s standards, and by working with the City on the HSIP Cycle 10 project through the Construction Phase, we understand how to determine pole foundation placement and installation. We will use what we have learned in order to reduce additional coordination during construction.

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The flowchart shown in Figure 12 illustrates the step-by-step methodology our team will employ for PS&E projects that use federal funds in construction.

Figure 12: Federally Funded Project Methodology
Quality Control
Since our founding, Kimley-Horn has aggressively pursued a commitment to quality for every task, deliverable, and service provided by the firm. Recognizing the importance of careful quality control, Kimley-Horn developed a quality control/quality assurance (QC/QA) manual that every project manager and task manager is required to know and use. Jason Melchor, PE will serve as the QC/QA manager for our team and will confirm that we follow our prescribed QC processes. We strive for our procedures to facilitate the delivery of high-quality services that satisfy our clients’ needs. There will be no learning curve relative to quality for the Kimley-Horn team.

Our QC/QA program will include the review of project documents and supporting data by our task managers and key staff who will direct individual tasks. Our QC/QA program will include the following procedures:
» As the project manager, Jean Fares, PE will be responsible for being thoroughly familiar with requirements and will be given the authority to direct the project team and call upon our corporate resources, as required, to satisfy the project needs
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» An internal “kick-off” meeting will be held with key individuals assigned to the project to clearly define the scope of services and establish the schedule
» Project meetings and decisions will be documented by a “paper trail.” All documents will be supported by appropriate data that will clearly show the choices evaluated and the basis for our recommendations » Supporting calculations, text, or data used to develop a document will be signed and dated by the individual involved when the services are performed. Also, telephone conversations and meetings that include or affect a project decision will be documented
» Team network review will be undertaken. Team network quality control is the day-to-day peer review that is undertaken by the project team. Documents, analyses, letters, etc., are reviewed by a team member other than the individual preparing the documents and analyses. Review of significant analyses and documents are provided by the task manager for each task. The individual doing the checking will sign and date the documents and prepare a record of the findings. The findings will be resolved by the originator of the document and checked again until corrected.

Quality control review comments will be maintained in a quality assurance file. This network review will be enhanced by weekly or bimonthly full team meetings
Schedule and Budget Control
Kimley-Horn understands the importance of meeting the City’s schedule and is committed to completing this project on time.

Our confidence in being able to meet the City’s timeline is attributed to our stringent approach to schedule control. We understand that schedule control must begin with a clear understanding of the scope of work and budget as well as the subsequent preparation of a detailed schedule that includes milestone completion dates, critical path items, and risks for interim deliverables. We maintain a detailed, integrated Management Information System (MIS), designed primarily to focus on schedule control. MIS tracks both effort and performance by recording time spent and percent of projects completed. Twice monthly, MIS produces a Project Effort Report, which shows the actual effort expended by task. This internal control allows us to make any timely adjustments reasonably necessary to maintain project schedules.

Budget control is achieved through two independent processing systems integrated into the MIS, providing a complete financial and reporting overview of each individual task as well as the entire project. Our project managers receive detailed status reports twice a month but can also access the system and obtain real time information on an ongoing basis.

This level of tracking controls task budgets, allowing us to keep our clients fully informed of all administrative aspects of each task at a moment’s notice.

Document Control
We use a redundant document control system in which both hard and electronic copies of project deliverables and significant project communications are filed and tracked by project number and key words. Our streamlined electronic filing system includes records of meetings and data shared; documentation of design decisions; and data collected and/or provided by others, allowing us to quickly locate project records and respond to your requests in a timely fashion.

Scope of Work
Our scope of services contains the following key tasks:

1. Project Management

2. Utility Coordination

3. Preliminary Engineering

4. Plans, Specifications, and Estimate (PS&E)

5. Bidding and Construction Support

6. Prepare Record Drawing (As-Built)
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Task 1: Project Management
This task will consist of project coordination with the team, administration, and set up and attendance at project meetings.

Kimley-Horn’s administration efforts consist of initial development and maintenance of project schedule, work plan, budget, and description of services provided with monthly invoices/progress reports. We will create and maintain a detailed schedule, updating it as needed to manage the project, and as requested by the City.

Kimley-Horn will attend a pre-design (kick-off) meeting with City staff after the award of contract to conduct introductions, discuss scope of work, information needed from various City departments, overall schedule, and the implementation process.

After the kick-off meeting, monthly progress meetings will be scheduled as well as meetings to review the preliminary design, 60%, 90%, and 100% submittals with City staff. We anticipate attending up to 15 progress meetings for the project duration.

Kimley-Horn will coordinate with the City of Covina, City of Industry, Los Angeles County, and Caltrans to distribute construction documents and coordinate each Agencies’ review for improvements that will occur in each jurisdiction. We assume up to 20 hours of effort for this coordination. It is assumed there will be no Caltrans invoice coordination required.

Task 1 Deliverables:
• Attendance at project kick-off meeting
• Attendance of up to 15 project meetings
• Electronic copy of up to 15 meeting agendas and meeting minutes in PDF format • Schedule updates at each submittal milestone (60%, 90%, 100%) Task 2: Utility Coordination
Kimley-Horn will obtain an initial list of existing utilities at up to two intersections using DigAlert and City’s Database. KimleyHorn will prepare Utility Letters on behalf of the City to send to utility companies within the project limits. The Utility Letters will include a project description and request utility record maps to understand utilities within the project limits.

Kimley-Horn will track the date, contact person, phone number, and the documents received from utility companies in a Utility Tracking Matrix. This matrix will be updated and provided to the City to provide a status update of utility information received.

Kimley-Horn will also coordinate with the City to get USA DIG to mark up the intersection within BCR/ECR of each intersection that will receive new pole installation. Permitting and costs to perform markings will be coordinated and paid for by the City.

Once markings are complete, Kimley-Horn will visit the intersections and identify proposed pole locations and note any utility conflicts. Kimley-Horn will then adjust pole placement based on the utility markings in the field for the 90% submittal.

In the event that pole installation cannot be done without utility relocation, the potential conflicts will be identified, and followup will be conducted to resolve the conflicts or to coordinate relocation requirements. The matrix will be updated to capture this coordination.

To document the existing utility conditions within the project area, Kimley-Horn will develop a Utility Base Map using survey information, field inventory, record drawing information, and underground utility maps provided by utility providers from the Utility Letter.

It is assumed that the detailed design for new or relocated utilities will be prepared by the affected utilities, and construction of the same will be the reasonability of the affected utility.

Kimley-Horn will coordinate with utilities up to the start of construction to facilitate the adjustment and relocation of their facilities if necessary. It is assumed that utility coordination will transfer to another responsible party at the start of construction.

It is assumed SCE coordination is not required for this project for the installation of new service pedestals.

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This task includes up to 5 hours of coordination with SCE to discuss requirements for pole installation at locations where there are low hanging utilities.

Task 2 Deliverables:
• Utility Letter in Word and PDF Format
• Utility Conflict Matrix in Excel and PDF Format
Task 3: Preliminary Engineering
Task 3.1 Topographic Survey
Kimley-Horn will acquire topographic survey at two intersections:
a. Azusa Avenue and North Garvey Avenue
b. Azusa Avenue and Manila Way
Kimley-Horn has partnered with qualified subconsultant Calvada to provide a design lead topographic survey with the project limits to establish horizontal and vertical controls at 50-foot intervals. The survey will extend 50 feet beyond the BCR/ECR (beginning of curb ramp/end of curb ramp) at signalized intersections. The survey control, survey features, and utility items to be shown are as follows:

Survey Control

1. The vertical control will be based on the North American Vertical Datum of 1988 (NAVD 88). A local municipal benchmark will be used, if available. Confirmation of the vertical datum will be required before field mobilization.

2. The horizontal control will be based on the California State Plane Coordinate System of 1983 (NAD 83). Confirmation of the horizontal datum/EPOCH will be required before field mobilization.

Survey Features

1. Survey observations will be taken on a 25-foot natural ground grid and 25-foot finish surface grid to create 1-foot contour intervals. Spot elevations will be at back of walk/sidewalks, top of curbs, flow lines, gutter edges, street crowns, high/low points, top and toe of slopes, grade breaks, finish floors, driveway aprons and handicap ramps.

2. Spot elevations to determine the water flow of adjacent streets and catch basins that terminate or commence offsite and flow within the Site.

3. Location of signing and striping within the Site.

4. Location of trees over 6 feet in height, regardless of caliper, within the Site.

Utilities

1. Location, elevation, size, and type of visible above ground utilities within the Site.

2. Flow line invert elevations and sizes of drain inlets, sanitary sewer drain manholes within the Site, unless bolted down.

3. Existing utility lines identified by painted striping from USA markings will be surveyed.

Task 3.1 Deliverables:
• One Final Topographic Survey in CAD and PDF format
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Task 3.2 Funding Administration

3.2.1: Environmental Documentation
CEQA Documentation
Kimley-Horn anticipates that the project would seek CEQA clearance under a Class 1 Categorical Exemption, assuming that there would be no increases in capacity. Kimley-Horn will prepare the Categorical Exception documents and coordinate with the City to receive approval. Kimley-Horn will prepare a memorandum to support the project’s CEQA clearance using the Class 1 Categorical Exemption. The memorandum will provide a brief project description, summary of the findings, and citations to the CEQA Guidelines.

Kimley-Horn will respond to one set of consolidated comments from the City on the Categorical Exemption. After the City has approved the Categorical Exemption, Kimley-Horn will prepare and provide the final Categorical Exemption.

Kimley-Horn will assist the City with preparing the Notice of Exemption (NOE) for the Project.

NEPA Documentation
The project is federally funded through Community Project Funding/Congressionally Directed Spending (CPFCDS), administered through Caltrans; therefore, environmental documentation pursuant to the NEPA is required, and Caltrans would be the NEPA Lead Agency. The project would be processed through Caltrans’ Local Assistance Program. The Kimley-Horn Team assumes that the project would be categorically excluded under the provisions of NEPA; technical studies would be required to support this determination.

Technical Studies as Required
The Kimley-Horn Team will initiate the Caltrans environmental review process through completion of the Preliminary Environmental Study (PES), a Caltrans checklist that helps with identifying the appropriate level of environmental review.

The PES will also identify federal, state and local agencies from which discretionary approval actions or permits would be required, identify efforts to comply with NEPA, and identify the anticipated NEPA pathway and rationale. Technical studies required for NEPA approval would be completed in accordance with the Caltrans’ Standard Environmental Reference (SER) guidelines and Local Assistance Procedures Manual (LAPM).

The PES Form will be completed pursuant to Caltrans’ SER and LAPM. The Kimley-Horn Team will submit the Draft PES to the City for review and approval. Once the Draft PES has been approved by the City, the Kimley-Horn Team will finalize the revisions, submit the PES to Caltrans. Once comments are received, the Kimley-Horn Team will revise the PES and resubmit the Final PES to Caltrans. The Kimley-Horn Team will complete a desktop review and complete the PES Form.

This scope includes up to two submittals to the City and anticipates one round of consolidated comments for the CEQA and NEPA draft NOE and PES draft.

Task 3.2.1 Deliverables:
• One (1) Draft CEQA CE in PDF electronic format
• One (1) Final CEQA CE in PDF electronic format
• One (1) Draft NEPA CE in PDF electronic format
• One (1) Final NEPA CE in PDF electronic format
• One (1) Draft PES in PDF electronic format
• One (1) Final PES in PDF electronic format
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Task 3.2.2: Right-of-Way Documentation
Kimley-Horn understands the project will be completed within the public right-of-way. The project will not require any utility relocation or right-of-way acquisition or easements. If any other work will occur outside of the right-of-way in addition to what is anticipated in this scope of work, additional scope and fee would be required.

Kimley-Horn will fill out Caltrans LAPM Exhibit 13-A for the City to submit to the Caltrans District 7 Right-of-Way office. This will be completed after the 90% PS&E submittal.

This scope includes up to two submittals to the City and anticipates one round of consolidated comments for the draft Caltrans LAPM Exhibit 13-A.

Task 3.2.2 Deliverables:
• One (1) Draft Caltrans LAPM Exhibit 13-A
• One (1) Final Caltrans LAPM Exhibit 13-A
Task 3.2.3: CPFCDS Project Eligibility Confirmation Application Form Once the PS&E is finalized, the CPFCDS Project Eligibility Confirmation Application Form will be completed by the KimleyHorn team. Similar to an authorization form, the application includes project information, funding availability, schedule, and milestones. This submittal also includes the NEPA approval form, plans and the opinion of probable construction costs. The Eligibility Application is used by Caltrans to confirm applicable costs consistent with what the Construction funds were programmed/awarded for. This application needs to be approved by the Earmarks Coordinator prior to submitting the Request for Authorization (RFA) for Construction Package for E-76.

Task 3.2.3 Deliverables:
• One (1) Draft CPFCDS Project Eligibility Confirmation Application Form • One (1) Final CPFCDS Project Eligibility Confirmation Application Form Task 3.2.4: Construction Authorization
After an approved CPFCDS Project Eligibility Confirmation Application, the Kimley-Horn team will prepare a Request for Authorization (RFA) package to advance the project to construction using procedures outlined in the Caltrans Local Assistance Procedures Manual.

This scope includes up to two submittals to the City and anticipates one round of consolidated comments for the draft RFA package.

Task 3.2.4 Deliverables:
• RFA to Proceed with Construction Draft package
• RFA to Proceed with Construction Final package
Task 3.3 Records Research & Field Reviews
Records Research
Kimley-Horn will obtain copies of readily available records from the City, including street plans, traffic signal plans, signing and striping plans, street improvement plans, and other similar records that the City knowingly has in its possession.

Field Reviews
Kimley-Horn will take photos and field notes at up to 42,240 feet of sidewalk corridors (21,120 feet on each side of the corridor). Elements of corridors that Kimley-Horn will evaluate are sidewalk, utility pull boxes, signage on sidewalks, 46 driveway approaches, and pedestrian street crossings. Kimley-Horn will measure the width of sidewalk in areas that are constrained by above-grade objects.

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Horizontal measurements will be taken using a measuring wheel and tape measure. Slopes will be measured with an electronic slope level.

Kimley-Horn will coordinate with City maintenance staff to open the traffic signal cabinets at up to 19 intersections to document existing controllers, cabinet appurtenances, and timing sheets. Kimley-Horn will also take note of existing traffic signal equipment at the intersection: poles, mast arms, luminaire, signal heads (size and mounting), pedestrian heads (countdown or non-countdown), push buttons, street name signs, signs on mast arms, and detection. We will also note if there is any Emergency Vehicle Preemption (EVP) equipment and communication equipment. Kimley-Horn will document push button locations and measure crosswalk markings respective to curb ramp flares.

Kimley-Horn will conduct field investigations up to 350’ from BCR/ECR for each approach at the following intersections:

1. Azusa Avenue and North Garvey Avenue

2. Azusa Avenue and Manila Way
We will open the pull boxes at these intersections where proposed traffic signal equipment will be installed. Visual observations will take place to note conduit health and fill capacity. Conduits will be labeled in field notes as “less than 50% full” or “greater than 50% full.” The cable types will be determined based off City-provided as-builts and record drawings. It is assumed that pull boxes only labeled “Traffic Signal” or “Communication” will be opened. Any inaccessible pull boxes (e.g., damaged or screwed shut lids, inaccessible on sidewalk or median, requiring unreasonable force to open, etc.) will be documented.

Task 3.3 Deliverables:
• A complete set of legible field notes
• Electronic Files of Photos in JPG format
Task 3.4 Data Collection
Our scope of work for this task will analyze up to three time-of-day plans for coordination for the weekday operation (AM and PM peak hours) and weekend peak period analysis period, with an optional mid-day peak weekday analysis period. Typically, we see the weekend peak operation mimic the existing Mid-day operation. As such, our scope will look to provide as an option time-of-day plan recommendations for the weekend peak hour based on operational inputs recommended for the proposed Mid-day operations.

We propose to collect volumes along each corridor inclusive seven-day, 24-hour average daily traffic (ADT) volume counts will be provided at up to 20 locations along the corridor, in between each signalized intersection. We propose intersection turning movement (ITM) counts for each of the three AM, Mid-Day, and PM, weekday periods for the 19 signalized intersections (6 hours total per intersection). Scheduling of the traffic count work will be closely discussed with the city at the project kick off. Depending on scheduling, this might need to occur after the summer months so data can be collected while schools are in session.

Task 3.4 Deliverables:
• Traffic Counts (19 TMCs: 6 hours total, 20 ADT Counts) Task 3.5 Preliminary Plans and Opinion of Probable Construction Costs (OPCC) The preliminary design plan will be developed based off of Field Reviews to provide the basis for the development of the environmental documents and illustrate the anticipated footprint of improvements. We will develop a preliminary Opinion of Probable Construction Costs (OPCC) based on the preliminary design to help the City determine the cost of anticipated improvements during construction.

It is assumed these plans will include key design features, lane widths, and limits of potential impacts. During this phase, Kimley-Horn will determine whether improvements beyond the public right-of-way are required.

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The following will be shown on the preliminary plans:
• Opportunities for signal communication upgrades
• Anticipated sidewalk, driveway, and curb ramp upgrade boundaries based off Field Reviews • Anticipated proposed pole locations at:
o Azusa Avenue and North Garvey Avenue
o Azusa Avenue and Manila Way
• Proposed vehicle head upgrades
• Proposed Internally illuminated street name signs (IISNS) • Proposed APS push buttons
• Proposed countdown pedestrian heads
• Signing and striping improvements
• Cabinet upgrades
• Pavement rehabilitation boundaries
Pole schedule and conductor schedule will not be shown on the preliminary plans.

The preliminary plans will be prepared using Nearmap aerials as a base map with 1200 feet shown on one sheet, totaling up to 18 sheets. At approximately 21,120 feet, we anticipate up to 18 sheets for the preliminary plans.

The plans will be prepared at 1”=40’ scale on a full-size, 24”x36” sheet using AutoCAD 2024 version drafting software. It is assumed the preliminary plans and OPCC will be a single submittal. Any comments received from the preliminary plans will be implemented into the 60% plans and OPCC.

Task 3.5 Deliverables:
• Preliminary Plan in PDF electronic format - 18 sheets • Preliminary Opinion of Probable Construction Cost (OPCC) in PDF electronic format Task 4: Plans, Specifications, & Estimate (PS&E)
Task 4.1 Traffic Signal Improvement Plans
The following signalized intersections will be included in the scope:

1. Azusa Avenue and Badillo Street (City of Covina)

2. Azusa Avenue and Puente Avenue

3. Azusa Avenue and Rowland Avenue

4. Azusa Avenue and Workman Avenue

5. Azusa Avenue and North Garvey Avenue

6. Azusa Avenue and I-10 WB On/Off ramp (Caltrans)

7. Azusa Avenue and I-10 EB On/Off ramp (Caltrans)

8. Azusa Avenue and South Garvey Avenue

9. Azusa Avenue and Cortez Street

10. Azusa Avenue and Cameron Avenue

11. Azusa Avenue and Vine Avenue

12. Azusa Avenue and Merced Avenue

13. Azusa Avenue and Francisquito Avenue

14. Azusa Avenue and Aroma Drive

15. Azusa Avenue and Fairgrove Avenue
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16. Azusa Avenue and Giambi Lane

17. Azusa Avenue and The Heights

18. Azusa Avenue and Manila Way

19. Azusa Avenue and Amar Road
The following signal equipment will be shown on the traffic signal improvement plans:
• Anticipated proposed pole locations at the following intersections:
o Azusa Avenue and North Garvey Avenue
o Azusa Avenue and Manila Way
• Proposed vehicle head upgrades
• Proposed IISNS
• Proposed APS push buttons
• Proposed countdown pedestrian heads
• Signing and striping improvements within 50’ of the crosswalk • Cabinet upgrades not related to communication equipment installation or upgrades.(instead shown on Task 4.2 Signal Interconnect Plans)
Pole schedule and conductor schedule will be shown for up to two intersections where there are proposed poles.

After City approval of the preliminary engineering plans, the major traffic signal improvement plans will be prepared with one intersection per plan sheet at 1”=20’ scale on a full-size, 24”x36” sheet using AutoCAD 2024 version drafting software. The design will be in compliance with the ADA, PROWAG, 2023 Caltrans Standards, 2014 CA MUTCD, City of West Covina Standards, and the 2024 SPPWC.

Based on one set of non-conflicting comments on the 60% plans, Kimley-Horn will advance the major traffic signal improvement plan to a 90% level of design. Kimley-Horn will adjust the design plans based on City comments. Kimley-Horn will prepare a comment response matrix to be submitted with the 90% submittal. The comment response matrix will contain the original City comments and Kimley-Horn’s responses to the comments.

Based on one set of non-conflicting comments on the 90% plans, Kimley-Horn will advance the major traffic signal improvement plan to a 100% level of design. Kimley-Horn will adjust the design plans based on City comments. Kimley-Horn will prepare a comment response matrix to be submitted with the 90% submittal. The comment response matrix will contain the original City comments and Kimley-Horn’s responses to the comments. A licensed professional engineer will stamp and sign all plan sheets for this submittal.

A title sheet will be prepared to show the project location relative to the City in a vicinity map, a table of contents, utility contacts, and general notes.

This scope includes up to three submittals to the City and anticipates up to two rounds of consolidated comments from the 60% and 90% submittal.

Task 4.1 Deliverables:
• 60% Draft Title Sheet in PDF electronic format - 1 sheet • 90% Draft Title Sheet in PDF electronic format - 1 sheet • 100% Final Title Sheet in PDF electronic Format and .dwg format - 1 sheet • 60% Draft Traffic Signal Improvement Plan in PDF electronic format - 19 sheets • 90% Draft Traffic Signal Improvement Plan in PDF electronic format - 19 sheets • 100% Final Traffic Signal Improvement Plan in PDF electronic Format and .dwg format - 19 sheets City of West Covina | TRCALAD007801.2025 25
Task 4.2 Street Improvement Plans
Kimley-Horn will prepare Street Improvement Plans along Azusa Avenue showing proposed driveway improvements, sidewalk improvements, ADA curb ramp improvements, and pavement rehabilitation.

Proposed driveway, curb, and gutter locations will be shown on the plan and refer to a Construction Detail. It is assumed there are up to 46 driveway locations and the proposed curb and gutter will match existing. The driveway construction detail will show the required minimum and maximum dimensions and minimum and maximum slopes required per City of West Covina Standards, the 2023 Caltrans Standard Plans, 2024 SPPWC, and 2014 CA MUTCD.

Sidewalk improvement locations will be shown as a hatch on the plan and refer to a Construction Detail. The sidewalk detail will show the required minimum and maximum slopes required per City of West Covina Standards, the 2023 Caltrans Standard Plans, 2024 SPPWC, and 2014 CA MUTCD. Width of the sidewalk will be shown on plan.

ADA curb ramps at non-signalized intersections will be shown on the plan and refer to a Construction Detail. It is assumed there are up to 20 curb ramps at non-signalized intersections. The ADA curb ramp construction detail will show the required minimum and maximum dimensions and minimum and maximum slopes required per City of West Covina Standards, the 2023 Caltrans Standard Plans, 2024 SPPWC, and 2014 CA MUTCD.

Pavement rehabilitation will be shown on the street improvement plan as a hatch. This will consist of asphalt resurfacing (coldmill and overlay) or pavement maintenance treatments (micro-surfacing) on the south segment of Azusa Avenue between Vine Avenue and the south City limit (up to 12,050 feet). It is assumed topographic survey will not be needed for the pavement rehabilitation improvements.

The Street Improvement Plans will be prepared with one 1200-feet segment shown on one sheet. With a total length of 21,120 feet, we anticipate up to 18 sheets. Kimley-Horn will prepare up to 2 total Construction Detail sheets for the driveway improvements, sidewalk improvements, and ADA curb ramp improvements using details from the 2023 Caltrans Standard Plans, 2024 SPPWC, and 2014 CA MUTCD.

The plans will be prepared at 1”=40’ scale on a full-size, 24”x36” sheet using AutoCAD 2024 version drafting software. This scope includes up to three submittals to the City and anticipates up to two rounds of consolidated comments from the 60% and 90% submittals.

ADA Curb Ramp Details with Topographic Survey – Up to 2 sheets Kimley-Horn will prepare Curb Ramp Detail Sheets for up to 8 ADA-compliant curb ramps at up to 2 intersections where topographic survey has been performed. The detail sheets will be prepared in accordance with City of West Covina Standards, the 2023 Caltrans Standard Plans, 2010 ADA Standards for Accessible Design, 2024 SPPWC, and 2014 CA MUTCD.

Typical sections along the corridor will not be required as there will be no changes to roadway and sidewalk width.

The ADA Curb Ramp Detail Sheets will show 4 ramps on one sheet and will be prepared at a 5 scale (1”=5’) on 24” x 36” full size sheets, using AutoCAD 2024 or later. This scope includes three submittals to the City and anticipates one round of consolidated comments each for the 60% and 90% submittals.

Task 4.2 Deliverables:
• 60% Draft Street Improvement Plan in PDF electronic format – up to 18 sheets • 90% Draft Street Improvement Plan in PDF electronic format – up to 18 sheets • 100% Final Street Improvement Plan in PDF electronic format and .dwg format – up to 18 sheets • 60% Draft Construction Detail Sheet in PDF electronic format – up to 2 sheets • 90% Draft Construction Detail Sheet in PDF electronic format – up to sheets City of West Covina | TRCALAD007801.2025 26
• 100% Final Construction Detail Sheet in PDF electronic format and .dwg format – up to 2 sheets • 60% Draft ADA Curb Ramp Detail Sheets with Topographic Survey in PDF electronic format – up to 2 sheets • 90% Draft ADA Curb Ramp Detail Sheets with Topographic Survey in PDF electronic format – up to 2 sheets • 100% Final ADA Curb Ramp Detail Sheets with Topographic Survey in PDF electronic format – up to 2 sheets Task 4.3 Signing and Striping Plans
Kimley-Horn will prepare signing and striping plans where pavement rehabilitation has occurred: between the south segment of Azusa Avenue between Vine Avenue and the south City limit (up to 12,050 feet). It is assumed that the existing striping configuration will remain.

The Plans will be prepared in accordance with City of West Covina Standards, the 2023 Caltrans Standard Plans, 2024 SPPWC, and 2014 CA MUTCD.

The signing and striping plans will be prepared with one 1200-feet segment shown on one sheet. With a total length of 12,050 feet, we anticipate up to 10 sheets. The plans will be prepared at 1”=40’ scale on a full-size, 24”x36” sheet using AutoCAD 2024 version drafting software. This scope includes up to three submittals to the City and anticipates up to two rounds of consolidated comments from the 60% and 90% submittals.

Task 4.3 Deliverables:
• 60% Draft Signing and Striping Plans in PDF electronic format – up to 10 sheets • 90% Draft Signing and Striping Plans in PDF electronic format – up to 10 sheets • 100% Final Signing and Striping Plans in PDF electronic format and .dwg format – up to 10 sheets Task 4.4 Opinion of Probable Construction Costs (OPCC)
Kimley-Horn will prepare an OPCC based on the 60%, 90%, and 100% Plans. The OPCC will be presented to show the proposed bid items, unit prices, contingencies, construction cost escalation, and an overall project cost.

Clients are specifically cautioned that unit prices for construction have been and remain unpredictable and escalating and clients should include significant contingencies and engage in independent contractor pricing exercises. Kimley-Horn will exercise reasonable efforts to overcome the challenges presented by current circumstances, but Kimley-Horn will not be liable to Client for any delays, expenses, losses, or damages of any kind arising out of the volatility of construction costs and unit prices.

Task 4.4 Deliverables:
• 60% Draft OPCC in PDF electronic format
• 90% Draft OPCC in PDF electronic format
• 100% Final OPCC in PDF and Microsoft Excel format
Task 4.5 Technical Specifications
Kimley-Horn will prepare technical specifications for the 90% and 100% submittals. The technical specifications will refer to the 2024 Standard Specifications for Public Works Construction (SSPWC) and be amended by the City’s Standard Provisions, as necessary. It is assumed the City will provide boiler plate language for their Standard Provisions. Additional source documents may be used by Kimley-Horn to cover urban design and landscape, irrigation, and other project features not covered by the City Standard Provisions or the Greenbook. A licensed professional engineer will stamp and sign the provisions.

Task 4.5 Deliverables:
• 90% Draft Technical Specifications in PDF electronic format • 100% Final Technical Specifications in PDF and Microsoft Word format City of West Covina | TRCALAD007801.2025 27
Task 4.6: Signal Timing Optimization and Implementation Task 4.6.1 Base Networks (Existing Conditions)
Kimley-Horn will use existing timing sheets and field-reviewed data in the construction of Existing Conditions network models using Synchro 11. Once complete, the existing Synchro models will be submitted for City review along with our “Model Construction” Technical Memorandum. Our scope of work will include a maximum of three separate “pre-timing implementation” field studies using WaySync, or “Before” studies to identify current operations for each time of day plan work.

The final performance statistics generated by our analysis programs (Average Delay, Average Speed, and Number Stops) will be used as the benchmark condition for the evaluation of alternative model plans during the optimization process.

This scope includes up to two submittals to the City and anticipates up one round of consolidated comments from the draft submittal.

Task 4.6.2 Basic Timing Review
The timing audit will verify if intersections are up to the latest standards per the CA MUTCD. This conformance with CA MUTCD guidelines is specific to the controller's basic “Phase Timing Assignments” for yellow clearance, pedestrian clearance, and bicycle minimum green times derived through equations with primary controlling criteria of vehicle speed and traveled distance.

These calculations and findings will be summarized in a brief tech memo with appendices data. The results of the final approved review of Phase Timings will be implemented into the new controller timing parameters during optimization. We will provide corridor-wide calculations to compare the existing and recommended basic parameters for agency review and approval before being updated in Synchro and used for new controller “phase” timings.

This scope includes up to two submittals to the City and anticipates up one round of consolidated comments from the draft submittal.

Task 4.6.3: Concept of Operations
Kimley-Horn will prepare and submit a concept of operations plan noting key operational findings and considerations from our evaluation process. This document will also address our plan to handle anticipated challenges and issues specific to coordination, including offset reference points, time clocks, cycle lengths, methods of handling unequal cycle lengths, and others.

The Kimley-Horn team will develop preliminary cycle lengths and signal grouping strategies based on prevailing traffic patterns, critical cycle lengths at major crossing arterials (the lowest general cycle length that accommodates both vehicular traffic and pedestrian crossing demand), and optimal cycle length alternatives for desired progression green bandwidth.

This scope includes up to two submittals to the City and anticipates up one round of consolidated comments from the draft submittal.

Task 4.6.4: Coordinated Optimized Traffic Signal Timing Kimley-Horn's optimization plan will focus on reducing stops, managing queues, and maintaining vehicle platoons along the corridor. We work big to small through an iterative process of manual adjustments of Synchro models with the approaches set forth in the concept of operations plan. Once complete, the optimized Synchro models will be submitted for City review along with our “Optimized Timings” Technical Memorandum noting final performance statistics benchmark comparisons against existing conditions along with other details print outs, time space diagram plots, and other details.

This scope includes up to two submittals to the City and anticipates up one round of consolidated comments from the draft submittal.

Task 4.6.5: Signal Timing Implementation and Fine Tuning Kimley-Horn will assist with the turn on of proposed coordinated signal timing and integration into the City Transparity system.

Our team will supply a three-team crew to be stationed at the City TMC and driving the corridor for review of operation during City of West Covina | TRCALAD007801.2025 28
each peak period and make adjustments as needed. Our scope of work will include a maximum of three (3) separate “posttiming implementation” field studies using WaySync for each timing plan to assist in the refining of offsets, phase sequences, and split parameters in close consultation with the City. Final timings will be saved back at the City Transparity system.

Final timings at all intersections will be revised and resubmitted electronically (excel and PDF) for each City acceptance. Upon final approval, Kimley-Horn, we will provide three hard copies of each intersection's timing sheet for use in filing with the City, TMC, and cabinet, with all copies signed and stamped by a licensed California Traffic Engineer.

Task 4.6 Deliverables:
• Base Networks (Existing) and Optimized Synchro Networks • Basic Signal Timing Memo
• Concept of Operations Report
• Field implementation of optimized traffic signal plans • Electronic and Hard copy versions of Timing sheets, all other data files, and memorandums Task 5: Bidding and Construction Support
Task 5.1: Caltrans Encroachment Permit
Kimley-Horn will submit a Caltrans Encroachment permit for the intersections along Azusa Avenue that are within Caltrans Jurisdiction and operated and owned by Caltrans District 7:

1. Azusa Avenue and I-10 WB On/Off ramp

2. Azusa Avenue and I-10 EB On/Off ramp
Improvements at these intersections will need to be reviewed and approved by Caltrans.

The encroachment permit process requires:
• Caltrans Permit Application Form
• Caltrans specific labeling requirements on design plans: removal of work not within the Caltrans right-of-way and labeling of Caltrans right-of-way vs. City right-of-way • Letter of Authorization
This task assumes Kimley-Horn will provide up to three submittals and revisions based on Caltrans’ comments.

Coordination will begin after the 100% plans as required by Caltrans.

Task 5.1 Deliverables:
• Caltrans Encroachment Permit
Task 5.2 Bidding Support
This task consists of coordination and support during the bidding phase of the project. Kimley-Horn will log questions and provide responses to Requests for Information (RFIs) during the bidding phase and prepare up to two project addenda. We will respond up to three RFIs and questions during the bidding phase.

Task 5.2 Deliverables:
• Prepare up to two project addenda
• Respond to three RFIs and questions during bidding phase City of West Covina | TRCALAD007801.2025 29
Task 5.3 Construction Support
Kimley-Horn will also help coordinate and support during the construction stages of the project. Kimley-Horn will attend the pre-construction meeting and address items for the construction management team to be aware of. We will attend up to 12 construction progress meetings or field meetings. It is assumed these meetings will be in the field.

Kimley-Horn will be involved during the construction phases by responding up to 30 RFIs, reviewing and responding up to 30 material submittals, and reviewing proposed changes by the contractor during construction.

Regularly scheduled construction observation is specifically excluded from this scope of work.

Task 5.3 Deliverables:
• Attendance of up to 12 meetings
o Pre-construction
o Job Walk
o Job-Site
• Respond up to 30 RFIs and 30 Material Submittals
Task 6: Prepare Record Drawing (As-Built)
Kimley-Horn will prepare a record drawing as-built within 20 days after construction has been completed. Any comments and changes during construction as red-lined and noted by the contractor will be documented and annotated. Record drawings will be prepared in AutoCAD, and PDF electronic files shall be sent to the City.

Task 6 Deliverables:
• Record drawing in PDF electronic format
• AutoCAD files for all drawings
Optional Tasks
Task O.1 Signal Interconnect PS&E
Kimley-Horn will perform utility coordination along the corridor where signal interconnect will be installed.

Kimley-Horn will prepare design plans for communication equipment to be installed through the entire corridor, up to 21,120 feet.

It is assumed all conduits will be new for the proposed signal interconnect. The plans will show right-of-way information (provided by others or taken from the LA County GIS database), and curb and gutter will be shown to create the base plan.

Proposed conditions and existing equipment will be overlaid on top of the base plan to create the project design. Anticipated proposed design elements include signal interconnect cable, controller cabinet upgrades, and proposed conduits and existing conduit upgrades where needed within the project limits. For new conduit installation, plans will show utilities received by the utility companies. Connection to the City’s Traffic Management Center (TMC) will be shown.

The Signal Interconnect Plans will be prepared with 1200 feet shown on one sheet, totaling up to 18 sheets. The plans will be prepared at 1”=40’ scale on a full-size, 24”x36” sheet using AutoCAD 2024 version drafting software. This scope includes up to three submittals to the City and anticipates up to two rounds of consolidated comments from the 60% and 90% submittals.

Kimley-Horn will prepare a OPCC and technical specifications for the Signal Interconnect Plans.

Task O.1 Deliverables:
• 60% Draft Signal Interconnect Plans in PDF electronic format - up to 18 sheets • 90% Draft Signal Interconnect Plans in PDF electronic format - up to 18 sheets City of West Covina | TRCALAD007801.2025 30
• 100% Final Signal Interconnect Plans in PDF electronic Format and .dwg format - up to 18 sheets • 60% Draft Signal Interconnect OPCC in PDF electronic format • 90% Draft Signal Interconnect OPCC in PDF electronic format • 100% Final Signal Interconnect OPCC in PDF and Microsoft Excel format • 90% Draft Signal Interconnect Technical Specifications in PDF electronic format • 100% Final Signal Interconnect Technical Specifications in PDF and Microsoft Word format Assumptions
Any services not specifically described in the above scope, as well as any changes in the scope that the City requests, will be considered Additional Services and will be performed at our then-current hourly rates. We assume the following:
• Available record plans and documents will be provided by the City • Tasks listed in the Optional Tasks section are excluded. • Utility company fees and the City’s and other agencies’ permit fees are excluded. • Community Outreach is not required.
• Right-of-entries support is not required
• Traffic control plans are not required
• Traffic signal improvement plans are not required
• Street Lighting Plans are not required
• Landscape and Irrigation Plans are not required
• Street Improvement Plans are not required
• Sidewalk will not be widened.
• Geotechnical investigations and report are not required. • Hydrology and Hydraulics (H&H) Report is not required. • Storm Water Quality Management Plan is not required.
• Borings will be backfilled with cuttings. If there are any utility conflict concerns, then hand auguring will be performed • Current pavement surface condition survey from the City pavement management program is in the 60 to 80 PCI range.
• Paved surfaces will be patched with cold patch asphalt. Hot patch asphalt is not required and excluded. • Falling Weight Deflector Meter (FWD) survey is excluded from our services. • Existing pavement sections (provided by the City) and required design pavement section will be used to determine • the required pavement overlay.
• Subgrade treatment options (such as cement treatment, lime treatment) are excluded. • Percolation tests are excluded.

Section 2. Schedule
Our draft project schedule, highlighting project tasks, durations, start and completion dates, and conservative time allocations for agency and utility company review, is provided on the following page. This schedule assumes a notice to proceed (NTP) of June 2, 2025, and a final Plans, Specifications, and Estimate (PS&E) completion date within eight months of the City’s NTP. After the final PS&E, there will be coordination with Caltrans involved to get construction authorization. It is our intent to review this schedule with the City at the start of the project, make any desired adjustments, and track the project work as a progress schedule by providing regular updates with the understanding of the construction allocation date of September 30, 2026.

City of West Covina | TRCALAD007801.2025 31
Project Schedule
City of West Covina | TRCALAD007801.2025 32
Section 3. Project Team, Key Personnel and Resumes
Project Team
Kimley-Horn has assembled an exceptional team of professionals who possess experience providing similar signal design/timing modification services and the ADA compliance evaluations, have proven project management capabilities, and are committed to providing the City with timely and high-quality deliverables.

Our team will be led by Jean Fares, PE, a successful Kimley-Horn project manager with over 35 years of experience in traffic and transportation engineering in Southern California. Jean will be responsible for day-to-day coordination with the City and our proposed task leaders and will take the lead in preparing all individual task assignments with staff. Jean will coordinate with the City’s project manager to execute the scope of work and will personally manage the overall project, schedule, and deliverables, creating a single point of contact for the City to help streamline communication and coordination. Jean will also attend meetings with the City and provide timely performance from our team.

Jean will be supported by the following key staff members who have successfully completed projects in the City of West Covina: Jason Melchor, PE, who brings over 24 years of experience in transportation engineering; Sherry Ranta, PE, ENV SP, who comes with 19 years of transportation engineering experience for public works projects; and Vivian Chong, PE, who has five years of experience in transportation engineering.

In addition to our in-house team, Jean will oversee the efforts of our subconsultants: Avant-Garde for Caltrans coordination services; Calvada for surveying; and Counts Unlimited for traffic data collection. Jean and our team have worked with these subconsultants on similar local projects for many years. In fact, Avant-Garde is currently partnering with Kimley-Horn on the City’s HSIP Cycle 10 Project.

This core team will be supported by a deep bench of exceptionally qualified engineers and analysts with direct experience working on similar projects for the City and other local Southern California agencies. As a benefit to the City, we are accustomed to responding quickly to the needs of our local clients, and our team will be available on short notice to serve you from our local offices in Downtown Los Angeles, Long Beach, and Orange.

City of West Covina | TRCALAD007801.2025 33
Organization Chart
The organization chart below delineates the roles and responsibilities of both Kimley-Horn’s key personnel and our subconsultant staff. Our project team is unsurpassed in local knowledge and relevant experience and has been structured to provide strong support to the City’s project manager. Resumes that highlight the experience and qualifications of our key personnel are provided starting on the following page.

City of West Covina | TRCALAD007801.2025 34
Resumes for Key Personnel
Jean Fares, PE
Project Manager; Bidding/Construction
Support
Jean is a project manager with more than 35 years of
professional experience in the fields of traffic and
transportation engineering. He has provided traffic signal design at over 2,000 locations, signal system design at over 1,500 locations, traffic signal timing at over 2,500 locations, and has wide-ranging experience with traffic operations, signing and marking plans preparation, transportation management plans (TMP), and traffic control plans.

Jean also has extensive experience in applying traffic engineering, ITS technologies, and communications infrastructure design to leading design-build transportation and transit projects.

Relevant Experience
• City of West Covina, Preliminary Engineering Phase Services (HSIP), West Covina, CA – Project Manager • City of Santa Clarita, Copper Hill Drive Traffic Signal and Interconnect, Santa Clarita, CA – Project Manager • City of Monterey Park, Design Engineering Services for Various Signalized Intersections Along Garfield Avenue, Monterey Park, CA – Project Manager
• City of Culver City, Signal Upgrade and Left Turn Phasing Project, Culver City, CA – Project Manager • City of South El Monte, Design Services for Traffic Signal Improvements at Various Signalized Intersections (HSIP Project), South El Monte, CA – Project Manager
• City of Downey, Paramount Boulevard Traffic Signal Upgrade and Fiber-Optic Communication System (HSIP Project), Downey, CA – Project Manager
• City of Santa Clarita, Wiley Canyon Road at Orchard Village Road and Newhall Avenue at Railroad Avenue Intersection Improvement (HSIP Project), Santa Clarita, CA – Deputy Project Manager • City of San Bernardino, Upgrade of Various Signal Hardware on 224 Signalized Intersections on Various Arterials (HSIP Project), San Bernardino, CA – Project Manager • City of Monterey Park, Various Signalized Intersections along Garfield Avenue Between the Northern and Southern City Limits (HSIP Project), Monterey Park, CA – Project Manager • City of Palm Springs, Traffic Signal Improvements (HSIP Project), Palm Springs, CA – Project Manager • City of West Hollywood, Civil Engineering Design Services for Sunset/Santa Monica Fiber Loop (HSIP Project), West Hollywood, CA – Project Manager
• City of Thousand Oaks, Rancho Road Sidewalks and Bike Lanes (HSIP Project), Thousand Oaks, CA – Project Manager
• City of San Marino, Los Robles Avenue Traffic Signal Improvement and Interconnect, San Marino, CA – Project Engineer
• City of Glendale, Smart Corridor-San Fernando Road, Glendale, CA – Project Manager • Los Angeles County, Pomona Valley Advanced Traffic Management and ITS Project, Pomona Valley, CA – Project Manager
• Los Angeles County, Colima Road and Fullerton Road ITS and Street Improvements, Los Angeles County, CA – Project Manager
• Los Angeles County, Nogales Street Traffic Signal Synchronization Project, Various Cities in Los Angeles County, CA – Project Manager
Professional Credentials
• Bachelor of Science, California State
Polytechnic University, Pomona
• Professional Traffic Engineer in
California #2097
• Institute of Transportation Engineers
(ITE), Member
City of West Covina | TRCALAD007801.2025 35
• Los Angeles County, Woodruff Avenue Traffic Signal Synchronization Project, Various Cities in Los Angeles County, CA – Project Manager
• Los Angeles County, Marine Avenue Traffic Signal Synchronization Project, Various Cities in Los Angeles County, CA – Project Manager
• City of Burbank, Buena Vista Street and Winona Avenue Improvements, Burbank, CA – Project Manager • City of Santa Monica, Transit Priority System Phase 2/ATMS Phase 3, Santa Monica, CA – Project Manager • City of Agoura Hills, On-Call Traffic Engineering Services, Agoura Hills, CA – Project Director • City of Long Beach, Long Beach Boulevard Traffic Signal System Projects, Long Beach, CA – Project Manager
• City of Whittier, Whittier Boulevard Traffic Signal System Projects, Whittier, CA – Project Manager • Coachella Valley Association of Governments (CVAG), Traffic Signal Synchronization Project, Coachella Valley, CA – Project Manager
• City of Palmdale, On-Call Traffic Signal Design Services, Palmdale, CA – Project Manager City of West Covina | TRCALAD007801.2025 36
Jason Melchor, PE
QC/QA Manager
Jason has over 26 years of experience in the
management, design, and review of traffic
engineering projects, and has worked with clients
in Los Angeles, Orange, Riverside, San Bernardino, and San Diego counties on a multitude of traffic engineering projects. His traffic engineering experience includes traffic signal design, signing and striping, traffic control, street lighting, and signal interconnect and ITS design plans, and he has served as a key staff member on many transportation studies, traffic and civil engineering design and active transportation projects.

Relevant Experience
• City of West Covina, Preliminary Engineering Phase Services (HSIP), West Covina, CA – Project Engineer • City of Monterey Park, Design Engineering Services for Various Signalized Intersections along Garfield Avenue Between the Northern and Southern City Limits (HSIP Project), Monterey Park, CA – Project Engineer • City of Culver City, Signal Upgrade and Left Turn Phasing, Culver City, CA – QC/QA Reviewer • City of San Bernardino, Upgrade of Various Signal Hardware on 224 Signalized Intersections on Various Arterials, San Bernardino, CA – Project Engineer
• City of Upland, FY2023/2024 Citywide Traffic Signal Modification Safety Project (54 intersections), Upland, CA – Project Manager
• City of Anaheim, Gene Autry Way Improvements (I-5 to State College Boulevard) and State College Boulevard Improvements (West Side), Anaheim, CA – QC/QA Manager • City of Jurupa Valley, Pedley Road at Jurupa Road Intersection Improvements, Jurupa Valley, CA – Project Manager
• City of South El Monte, Design Services for Traffic Signal Improvements at Various Signalized Intersections (HSIP Project), South El Monte, CA – Traffic Signal Plans Task Lead • City of Palm Springs, Traffic Signal Improvements (HSIP Project), Palm Springs, CA – Project Engineer • City of West Hollywood, Civil Engineering Design Services for Sunset/Santa Monica Fiber Loop (HSIP Project), West Hollywood, CA – Project Engineer
• City of Downey, Paramount Boulevard Traffic Signal Upgrade and Fiber-Optic Communication System (HSIP Project), Downey, CA – Project Engineer
• City of Santa Clarita, Wiley Canyon Road at Orchard Village Road and Newhall Avenue at Railroad Avenue Intersection Improvement (HSIP Project), Santa Clarita, CA – Project Engineer • City of Newport Beach, Bristol Street South Traffic Signal Improvements, Newport Beach, CA – Project Manager
• City of Newport Beach, MacArthur Boulevard Traffic Signal Improvements, Newport Beach, CA – Project Manager
• City of Orange, Glassell Street Traffic Engineering Services (HSIP Project), Orange, CA – Project Manager • City of Orange, Glassell Street at Palmyra Avenue Traffic Signal Improvements (HSIP Project), Orange, CA – Project Manager
• City of Goleta, Citywide Traffic Signal Improvements at 32 intersections, Goleta, CA – Project Manager • City of Pasadena, Pasadena SAFETEA-LU System Manager, Pasadena, CA – Project Engineer Professional Credentials
• Bachelor of Science, Civil Engineering,
Specialization in Transportation,
University of California, Irvine
• Professional Engineer in California
#65218
• Institute of Transportation Engineers
(ITE), Member
• Orange County Traffic Engineering
Council (OCTEC), Member
City of West Covina | TRCALAD007801.2025 37
• City of Burbank, Riverside Fiber Optic Improvements, Burbank, CA – Project Engineer • City of Ontario, City Municipal Fiber-Optic Network, Ontario, CA – Project Engineer • City of Santa Monica, Transit Priority System Phase 2/ATMS Phase 3, Santa Monica, CA – Project Engineer • LA Metro, Expo Metro Line Construction Authority, Design of LRT Phase 2 (Stage B), Los Angeles, CA – Project Engineer
• City of Jurupa Valley, Flashing Yellow Arrow Signal Modifications at 10 Intersections, Jurupa Valley, CA – Project Manager
• City of Industry, On-Call Traffic Engineering Services, Industry, CA – Project Manager • City of Eastvale, Systemic Safety Analysis Report, Eastvale, CA – Project Engineer • City of Santa Clarita, ITS Phases II through VII Projects, Santa Clarita, CA – Project Engineer • City of Agoura Hills, On-Call Traffic Engineering Services, Agoura Hills, CA – Project Engineer • Orange County Transportation Authority (OCTA), Traffic Signal Synchronization Master Plan, Orange County, CA – Project Engineer
• City of Newport Beach, East Coast Highway Signal Rehabilitation Project, Newport Beach, CA – Project Manager
City of West Covina | TRCALAD007801.2025 38
Kameron Qureshi, PE
ADA Evaluation Study
Kameron is a seasoned project manager who
brings nearly a decade of comprehensive
experience in civil engineering, traffic
management, utility management, and drainage design for diverse transportation and public works projects. His proficiency extends to overseeing the design and coordination of roadway developments including the design of bike improvements, ADA improvements, intersection improvements, roadway widenings, and grade separations. With a strong foundation in civil engineering, Kameron has successfully completed numerous hydrology studies, demonstrating his understanding in optimizing drainage systems. Additionally, he is adept at developing intricate traffic control plans and delivering precise cost estimates for public road projects. Kameron’s multifaceted skillset and in-depth understanding of civil engineering principles positions him as a valuable asset in the successful execution of complex infrastructure initiatives.

Relevant Experience
• City of Santa Monica, California Avenue Roadway Reconstruction and ADA Improvements, Santa Monica, CA – Project Manager
• County of San Bernardino, Fontana Avenue and Valley Boulevard ADA Improvements, San Bernardino County, CA – Project Manager
• City of Jurupa Valley, Limonite Avenue Traffic Signal Modification, Jurupa Valley, CA – Project Engineer • City of Jurupa Valley, Pedley Road and Jurupa Road Intersection Analysis, Jurupa Valley, CA – Project Engineer
• City of Cathedral City, HSIP Cycle 11 Pedestrian and ADA Improvements, Cathedral City, CA – Project Manager
• County of San Bernardino, Third Street Resurfacing and ADA Improvements, San Bernardino County, CA – Project Manager
• County of Riverside, Transportation Department, Mission Boulevard Bridge Replacement, Riverside, CA – Project Manager
• City of Ontario, Ontario Ranch Road Bridge, Ontario, CA – Project Engineer • City of Beaumont, Pennsylvania Avenue Widening: 1st Street to 6th Street, Beaumont, CA – Project Engineer • City of Coachella, Local Road Safety Plan, Coachella, CA – Project Manager • City of Desert Hot Springs, Hacienda Avenue Improvements, Desert Hot Springs, CA – Project Engineer • City of Indian Wells, Highway Safety Improvement Plan – Project Manager • City of Indian Wells, Intersection Improvement Project – Project Manager • City of Indian Wells, Northeastern Traffic Flow Improvement Project, Indian Wells, CA – Project Engineer • City of Indian Wells, Roadway Rehabilitation Project – Project Manager • City of Palm Springs, Demuth Park Improvements, Palm Springs, CA – Project Manager • City of Palmdale, Division Street and Rancho Vista Boulevard Intersection Improvement, Palmdale, CA – Project Manager
Professional Credentials
• Bachelor of Science, Civil Engineering,
California State Polytechnic University,
Pomona
• Professional Engineer in California
#92631
City of West Covina | TRCALAD007801.2025 39
Sherry Ranta, PE, ENV SP
Civil Improvements; Bidding/Construction
Support
Sherry has over 19 years of experience on public
works projects in Los Angeles County and Southern
California. She effectively interfaces with clients, supervises and coordinates work with other engineers and drafters, and is responsible for project design and production, overall project coordination, and construction administration. Her background in architecture and construction management gives her a thorough understanding of design and construction. She will contribute valuable engineering services that enhance the project’s design and positively affect the budget and schedule.

Relevant Experience
• City of Monterey Park, Potrero Grande Intersection Safety Improvements, Monterey Park, CA – Project Manager
• Mindanao Way Street Widening, Marina Del Rey, CA – Principal in Charge • Caltrans, Lincoln Boulevard Widening, Marina Del Rey, CA – Principal in Charge • Undergrounding SCE and LADWP Overhead Lines Along Lincoln Boulevard, Marina Del Rey, CA – Principal in Charge
• Wilshire Boulevard Widening Between Fairfax Boulevard and Ogden Drive, Los Angeles, CA – Project Manager
• Santa Monica Boulevard Widening Between Las Palmas and McCadden Place, Hollywood, CA – Principal in Charge
• Hollywood Boulevard Widening Between Highway 101 Offramp and Milton Place, Hollywood, CA – Principal in Charge
• Figueroa Street Widening Between Venice Boulevard and Cameron Lane, Los Angeles, CA – Project Manager • Figueroa Street Widening at 38th Street, Los Angeles, CA – Project Manager • Los Angeles County Museum of Arts (LACMA), Broad Contemporary Art Museum Building, Los Angeles, CA – Project Manager
Professional Credentials
• Master of Science, Civil Engineering,
University of California, Los Angeles
• Bachelor of Science, Architecture,
Azad University of Art and
Architecture, Tehran, Iran
• Professional Engineer in California
#77729
• Envision Sustainability Professional
City of West Covina | TRCALAD007801.2025 40
Vivian Chong, PE
Traffic Signals Improvements; Bidding/Construction
Support
Vivian is a civil engineer and has led and managed projects involving signal design, fiber-optic design, signing and striping, ADA curb ramp design, and traffic control for multiple jurisdictions throughout her career at Kimley-Horn. She has a strong background in projects involved with increasing safety for pedestrians and bicyclists, delivered on multiple projects with strict schedules, and familiar with HSIP, Active Transportation Plans (ATP), and Safe Streets for All (SS4A) grant funding requirements. She has extensive experience at every step of a project, such as executing site visits, producing plans, specifications, and estimate packages, managing budgets, keeping the project on schedule, coordinating with various jurisdictions, subconsultants, and utility companies, and providing support during the bidding and construction phases.

Relevant Experience
• City of West Covina, Preliminary Engineering Phase Services for HSIP Cycle 10 Improvements, West Covina, CA – Analyst
• City of Santa Clarita, Copper Hill Drive Traffic Signal and Interconnect, Santa Clarita, CA – Analyst • City of Culver City, MOVE Culver City 2023, Culver City, CA – Analyst • City of Monterey Park, Design Engineering Services for Various Signalized Intersections Along Garfield Avenue, Monterey Park, CA – Analyst
• City of Culver City, Signal Upgrade and Left Turn Phasing, Culver City, CA – Analyst • City of Thousand Oaks, Thousand Oaks Boulevard Pedestrian Crossing, Thousand Oaks, CA – Analyst • City of Palm Desert, Traffic Operations and Capacity Improvements Project, Palm Desert, CA – Analyst • City of Palm Springs, Citywide Engineering and Traffic Survey (E&TS), Palm Springs, CA – Analyst • City of Manhattan Beach, Manhattan Beach Advanced Traffic Signal Project, Manhattan Beach, CA – Analyst • City of Palm Springs, HSIP Cycle 9 Traffic Signal Improvements, Palm Springs, CA – Analyst • City of West Covina, Preliminary Engineering Phase Services for HSIP Cycle 10 Improvements, West Covina, CA – Project Engineer
• City of South El Monte, HSIP Cycle 10 Design Services for Traffic Signal Improvements at Various Signalized Intersections, South El Monte, CA – Project Engineer
• City of South El Monte, HSIP Cycle 10 Traffic Signal Improvements at Lee Avenue/Garvey Avenue and Durfee Avenue/Peck Road, South El Monte, CA – Analyst
• City of Monterey Park, HSIP Cycle 9 Design Engineering Services for Various Signalized Intersections Along Garfield Avenue, Monterey Park, CA – Analyst
• City of West Hollywood, HSIP Cycle 10 Civil Engineering Design for Sunset/Santa Monica Fiber Loop, West Hollywood, CA – Analyst
• City of Maywood, HSIP Cycle 11 Traffic Signal Improvements at Various Signalized Intersections, Maywood, CA – Project Engineer
• County of Ventura, HSIP Cycle 10 Systemic Countywide Signalized Intersection Improvements, Ventura County, CA – Project Engineer
• County of Ventura, Las Posas Road and 5th Street Intersection Improvements, Ventura, CA – Analyst • City of Santa Clarita, ITS Phases II-VII Projects, Santa Clarita, CA – Analyst • City of Santa Clarita, Newhall Bike Boulevard, Santa Clarita, CA – Analyst • City of Inglewood, ITS Gap Closure Part II, Inglewood, CA – Analyst Professional Credentials
• Bachelor of Science, Civil
and Environmental
Engineering, University of
California, Los Angeles
• Professional Engineer in
California #95833
City of West Covina | TRCALAD007801.2025 41
• County of Los Angeles, Eastern Avenue Traffic Signal Synchronization Plan (TSSP), Los Angeles County, CA – Analyst
• County of Los Angeles, Rosecrans Avenue TSSP, Los Angeles County, CA – Analyst • County of Los Angeles, Woodruff Avenue TSSP, Los Angeles County, CA – Analyst City of West Covina | TRCALAD007801.2025 42
Ryan Calad, PE, TE
Signal Timing
Ryan has more than 19 years of
experience and is a recognized leader in
the transportation and public works field
specializing in intersection and signal system design and operation. He has served as a project manager on various traffic signal PS&E, synchronization, and ITS projects. His experience is in intersection and signal system design and operation. He has conducted extensive work in the
development of optimized timing plans for nearly 2,000
signals, in addition to implementing, troubleshooting, and operating controllers and central systems.

Relevant Experience
• City of Santa Monica, Signal Synchronization, Santa Monica, CA – Project Manager* • City of Santa Monica, On-Call Traffic Signal Timing Database Conversions, Training, and Deployment Support, Santa Monica, CA – Project Manager
• Los Angeles County Department of Water and Power (LACDWP), Washington Boulevard TSSP Los Angeles, CA – Project Manager*
• City of Seal Beach, Seal Beach Boulevard TSSP, Seal Beach, CA – Project Manager* • City of Laguna Niguel, Alicia Parkway Regional Traffic Signal Synchronization Program (RTSSP), Laguna Niguel, CA – Project Manager
• City of Inglewood, Arbor Vitae Street, Prairie Avenue, La Cienega Boulevard, and Florence Avenue Traffic Signal Synchronization, Inglewood, CA – Project Manager • City of Long Beach, Metro Blue Line Signal Synchronization Projects. Long Beach, CA – Project Manager* • City of Long Beach, Studebaker Road Complete Streets/ITS Project, Long Beach, CA – Task Manager* • City of Long Beach, Spring Street TSSP, Long Beach, CA – Project Manager* • City of Long Beach, Willow Street TSSP, Long Beach, CA – Project Manager* • City of Long Beach, Ocean Avenue TSSP, Long Beach, CA – Project Manager* • City of Culver City, 2023 Traffic Signal Optimization, Culver City, CA – Project Manager* • City of Inglewood, Downtown Intelligent Transportation System Project, Inglewood, CA – Project Manager* • City of Inglewood, ITS Master Plan Phase VI Design Improvements, Inglewood, CA – Project Manager* • OCTA MacArthur/Talbert TSSP, Orange County, CA – Task Lead *Prior to joining Kimley-Horn
Professional Credentials
• Bachelor of Science, Ecology, University of
California, Irvine
• Registered Professional Engineer in California
#91422
• Registered Traffic Engineer in California #2692
• Institute of Transportation Engineers (ITE),
Member
• Intelligent Transportation Society of America
(ITS America), Member
• Orange County Traffic Engineering Council

City of West Covina | TRCALAD007801.2025 43
Keith LeNoue
Funding Administration
Keith has over six years of experience in administrative and municipal program services and contract
administration. As Program Manager, Keith’s main
responsibilities include fund administration, grant research and writing, community outreach support, and program management services. Keith assists clients by identifying federal and state fund allocation balances, assisting in determining eligible projects, and providing advisement of program requirements. He is experienced in issues impacting City governments and has developing expertise in contract administration. His responsibilities have included interfacing with Federal, State and Local Agencies to define, develop, and manage project scopes, schedules, cooperative agreements and overall project management to ensure projects are delivered on time and on schedule. Keith manages the preparation of documents in accordance with the Local Assistance Procedures Manual for federally funded projects. He assists with processing documentation for projects to obtain Caltrans authorizations and reimbursement requests.

Relevant Experience
• OCTA, On-Call Support Services for State and Federal-Aid Project Programming, Orange County, CA – Funding Administration
• California State University, Fullerton (CSUF), Pedestrian/Gateway Bridge Project, Fullerton, CA – Funding Administration
• City of Bell Gardens, Citywide Safety Improvement ATP, Bell Gardens, CA – Funding Administration • City of Bell Gardens, Citywide Safety Improvement ATP, Bell Gardens, CA – Funding Administration • City of El Monte, Santa Anita Active Transportation Capital Improvement Project (CIP), El Monte, CA – Funding Administration
• City of Monterey Park, ATP Cycle 4, Monterey Park, CA – Funding Administration • City of Monterey Park, HSIP Cycle 7 and 9, Monterey Park, CA – Funding Administration • City of Norwalk, Alondra Boulevard ATP Cycle 3, Norwalk, CA – Funding Administration • City of Norwalk, Studebaker Rosecrans and Cecila HSIP Cycle 6, 7, and 8, Norwalk, CA – Funding Administration
• City of Norwalk, Alondra Piuma and Shoemaker HSIP Cycle 7 and 8, Norwalk, CA – Funding Administration • City of South Rosemead, Delta Avenue from Mission to Well ATP, Rosemead, CA – Funding Administration • City of South El Monte, Signal Modifications at Various intersections HSIP Cycle 7, South El Monte, CA – Funding Administration
• City of Ventura, Harmon Barranca Gap Closure ATP, Ventura, CA – Funding Administration Professional Credentials
• Master of Business
Administration, Azusa Pacific
University
• Bachelor of Science, Business
Management, Azusa Pacific
University
City of West Covina | TRCALAD007801.2025 44
Lissette Montoya
Funding Administration
Lissette has more than 20 years of experience in project management, analysis, funding management, grant
administration, and community outreach programs. She
serves as the Vice-President and CFO of Avant-Garde. Her expertise includes identifying federal and state fund allocation balances, programming funds, and administering long-and-short range programs consistent with the economic capabilities of the City. Lissette directs the Program Management team to ensure that projects are developed in accordance with policy and procedural requirements, and she assists in determining eligible projects for various funding sources. She also manages development and capital improvement programs/projects from conception to completion. Lissette has helped various agencies in performing a variety of analyses and studies to identify State and Federal funding options.

Additionally, she has experience in grant writing, project monitoring, labor compliance, and funding administration services.

Her team has successfully monitored federal and state funding for municipal agencies throughout Southern California and has secured over $560.5 million in funding for government agencies.

Lissette is proficient in managing and preparing funding reimbursement requests and reporting through various agencies (FHWA, Metro, Caltrans, HUD) for various multi-million-dollar projects. This includes programing projects in the Federal Transportation Improvement Program, processing of fund exchanges and preparing funding packages to Metro (Call for Projects, Local Return, Discretional Funding), the California Transportation Commission, Caltrans and FHWA. Lissette, has completed the lengthy process to receive federal security clearance to access the FHWA database for TIGER reporting purposes. Lissette is very familiar with the Caltrans Local Assistance Process and preparing the necessary submittals to obtain Caltrans approvals for Environmental and right-of-way clearances, and securing obligation (E76) of funds for design and construction projects.

Relevant Experience
• OCTA, On-Call Support Services for State and Federal-Aid Project Programming, Orange County, CA – Funding Administration
• CSUF, Funding Administration for Nutwood Pedestrian/Gateway Bridge, Fullerton, CA – Funding Administration
• City of Bell Gardens, Citywide Safety Improvement ATP, City of Bell Gardens, CA – Funding Administration • City of Bell Gardens, Citywide Safety Improvement ATP, City of Bell Gardens, CA – Funding Administration • City of El Monte, Santa Anita Active Transportation CIP, El Monte, CA – Funding Administration • City of Monterey Park, ATP Cycle 4, City of Monterey Park, CA – Funding Administration • City of Monterey Park, HSIP Cycles 7 and 9, City of Monterey Park, CA – Funding Administration • City of Norwalk, Alondra Boulevard ATP Cycle 3, City of Norwalk, CA – Funding Administration • City of Norwalk, Studebaker, Rosecrans, and Cecila HSIP Cycle 6, 7, and 8, City of Norwalk, CA – Funding Administration
Professional Credentials
• Master of Business
Administration, California State
Polytechnic University Pomona
• Bachelor of Science, Business
Management, California State
Polytechnic University Pomona
City of West Covina | TRCALAD007801.2025 45
Alyssa Maldonado
Funding Administration
Alyssa, a new team member of Avant-Garde, brings her
administrative skills to the Grant Administration team. Since joining Avant-Garde, her responsibilities include working closely with program managers to support clients in preparing documents in accordance with the Local Assistance Procedures Manual for federally funded projects. Additional responsibilities include tracking projects to ensure that all submittal documents are up to date, and assisting with preparing future submittals as needed. She also follows up on projects and requests information needed for documents.

Relevant Experience
• CSUF, Pedestrian/Gateway Bridge Project, Fullerton, CA – Funding Administration Program Assistant • City of Alhambra, STPL Poplar Boulevard Project, Alhambra, CA – Funding Administration Program Assistant • City of Alhambra, Measure R 710 Mobility Improvement Project (MIP), Alhambra, CA – Funding Administration Program Assistant
• City of Bell Gardens, Eastern Avenue Improvement project, Bell Gardens, CA – Funding Administration Program Assistant
• City of Bell Gardens, Clean California Improvement Hannon Park and Julia Russ Asmus Park, Bell Gardens, CA – Funding Administration Program Assistant
• City of Bell Gardens, HSIP Cycle 11 Intersections of Florence Avenue/Garfield Avenue and Eastern Avenue/Gage Avenue, Bell Gardens, CA – Funding Administration Program Assistant • City of Industry, Citywide Bridge Project, Industry, CA – Funding Administration Program Assistant • City of Lynwood, Wright Road, Lynwood, CA – Funding Administration Program Assistant • City of Monrovia, Huntington Drive Improvement Project, Monrovia, CA – Funding Administration Program Assistant
• City of Monterey Park, Monterrey Pass Road, Monterey Park, CA – Funding Administration Program Assistant • City of Monterey Park, Measure R 710 MIPs, Monterey Park, CA – Funding Administration Program Assistant • City of Pico Rivera, HSIP Cycle 11 Citywide Traffic Signal Safety Enhancements Project, Pico Rivera, CA – Funding Administration Program Assistant
• City of Rosemead, Measure R 710 MIPs, Rosemead, CA – Funding Administration Program Assistant • City of South El Monte, HSIP Cycle 10 Traffic Signals at Lee, Garvey, Durfee, and Peck, South El Monte, CA – Funding Administration Program Assistant
• City of West Covina, STPL Azusa Avenue Steet Rehabilitation Project, West Covina, CA – Funding Administration Program Assistant
• OCTA, Multiple State and Federally Funded Projects, Orange County, CA – Funding Administration Program Assistant
Professional Credentials
• Bachelor of Arts, English,
Northwest University
• Associate of Arts,
Education, Iowa Western
University
City of West Covina | TRCALAD007801.2025 46
Saul Melgarejo Jr., PLS
Design Survey
Saul has worked in the land surveying industry since
2006, in the capacity of project manager for the
Topographic/Aerial Survey Division. He has managed
projects for some of the industry’s largest clients. He is experienced in topographic mapping, boundary surveys, environmental compliance, analysis, and High-Definition Laser Scanning.

As the Project Manager for Calvada Surveying, Inc., Saul leads and oversees the land survey team on this project. His daily responsibilities include managing project schedules and budgets, coor dinating the efforts of the field survey team, and ensuring the highest standards of quality and accuracy in all survey work both in the field and the office. Additionally, he is the main point of contact for the project, communicating regularly with clients to provide updates on project progress and address any concerns or issues that may arise. His role is to ensure that the project is completed on time, within budget, and to the satisfaction of the client by managing all aspects of the project and coordinating with other teams and vendors involved in the project. He is also responsible for CAD team oversight, preliminary QC/QA, office and field management, technology development, project coordination, supervision, and final delivery.

Relevant Experience
• City of Fontana, Fontana Safe Routes to School Gap Closure, Fontana, CA – Project Manager • City of Apple Valley, Civic Center Park – PS&E for New Pickleball Court, Apple Valley, CA – Project Manager • City of Highland, Northeast Del Rosa ADA Ramps (H15116, H15117, and H15032), Highland, CA – Project Manager
• City of Los Angeles Parks and Recreation Department, Proposed Kittridge Street Park, North Hollywood, CA – Project Manager
• City of Los Angeles Parks and Recreation Department, Pecan Recreation Center, Los Angeles, CA – Project Manager
• City of Los Angeles Parks and Recreation Department, Campo De Cahuenga Park, Studio City, CA – Project Manager
• City of Los Angeles Parks and Recreation Department, Shatto Recreation Center, Los Angeles, CA – Project Manager
• City of Los Angeles Parks and Recreation Department, Tobias Avenue Park, Panorama City, CA – Project Manager
• City of Los Angeles Parks and Recreation Department, North Hollywood Dog Park, North Hollywood, CA – Project Manager
• City of Los Angeles, TOS-98 San Fernando Valley LA Green Streets (Victory) – Project Manager • City of Los Angeles, TOS-25 Stormwater Capture Parks Program - Six Parks – Project Manager • City of Los Angeles, TOS-33 Penmar Water Quality Improvement Project Phase III – Project Manager • City of Los Angeles, TOS-62 – Wilmington Neighborhood Greening Project – Project Manager Professional Credentials
• Bachelor of Science, Civil
Engineering, Geospatial
Emphasis, California State
Polytechnic University, Pomona
• Professional Land Surveyor in
California #9807
• American Council of
Engineering Companies
(ACEC), Member
• California Land Surveyors
Association (CLSA), Member
City of West Covina | TRCALAD007801.2025 47
Section 4. Company Qualifications
Kimley-Horn Qualifications
Firm Profile
Kimley-Horn is a full-service engineering, planning, and environmental consulting firm with 143 offices nationwide employing more than 8,500 staff members who provide a
comprehensive range of services to public and private
clients acro ss the nation.

We were founded by professionals in traffic engineering and transportation planning, and these disciplines
continue to be at the cornerstone of our practice. Our
range of services covers urban and regional transportation planning, traffic signal warrant studies, traffic signal systems design and implementation, signal coordination
and timing, traffic impact analyses, and grant funding and administration.

Because traffic engineering and transportation planning have been mainstays of Kimley-Horn’s practice for more
than 58 years, the City can be assured that we have
experienced professionals and resources to meet the project’s needs. We have provided a wide range of traffic engineering consulting services to government agencies throughout California and the U.S.

Relevant Services Offered
As a recognized nationwide leader in engineering consulting services, Kimley-Horn’s professionals understand the complexities of similar projects and can develop informed solutions tailored to your specific needs. We have an extensive history of completing similar traffic signal network upgrade projects successfully, on time, and within budget. Our technical qualifications and strengths cover a wide variety of project types and requirements that will be used as determined at each project site. Some of our principal practice areas include:

Traffic Signals/Traffic Control Devices
Signal design and construction is one of the cornerstones of Kimley-Horn’s professional practice. Over the past five decades, we have developed signal designs for thousands of intersections for state departments of transportation and municipalities nationwide. Our experience in advanced traffic management projects includes citywide signal system designs, transportation control centers, electronic toll facilities and revenue control systems, and innovative transit and public transportation systems.

Each of our systems is designed not only to address current needs, but also to accommodate future growth and advances in technology. We have been responsible for virtually every aspect of traffic systems including PS&E packages, conceptual designs, operational feasibility, communication architecture, system design, software development, and deployment and implementation plans.

ADA Compliance
Kimley-Horn engineers are on the forefront of ADA compliance implementation, helping municipalities upgrade aging infrastructure to meet applicable ADA standards and ordinances. Our experience and knowledge ranges from curb ramp and City of West Covina | TRCALAD007801.2025 48
sidewalk design to pedestrian-dedicated paths and walkways. Kimley-Horn understands how to implement improvements that benefit our clients, as well as the general public.

Kimley-Horn is also a recognized leader in developing ADA Transition Plans. Our team has assisted numerous Title II agencies (including Departments of Transportation [DOTs], municipalities, counties, universities, and transit agencies) with developing an implementation plan to upgrade aging infrastructure to meet applicable ADA standards. We understand how to identify and secure funding through active federal grants and implement improvements that benefit our clients and the general public. Kimley-Horn has worked independently and with partner accessibility specialists to deliver ADA services and accessibility solutions and deal with all state and federal accessibility laws.

The map below offers a mere snapshot of the ADA Transition Plans and improvements we have completed or are working on for public agencies across the nation.

Familiarity with Local, State, and Federal Funding Procedures Kimley-Horn has completed the planning and design for a wide variety of local, state, and federally funded projects across California. We specialize in complying with the requirements that come with grant funded projects and have extensive experience working directly with all the Caltrans districts, including District 7. We routinely work with agencies across California to help them shepherd their projects through Caltrans Local Assistance, assisting them in acquiring E-76s for all City of West Covina | TRCALAD007801.2025 49
types of projects—from small sidewalk projects to larger freeway-improvement projects that require Caltrans encroachment permits.

Roadway and Intersection Improvements
A roadway intersection is a dynamic element in your transportation infrastructure. The efficiency of intersection operation maximizes the efficiency of the entire roadway system. Every intersection has a unique combination of features—roadway layout, signal equipment, and mix and volume of vehicles, pedestrians, and bicycles. As a result, every intersection requires careful study to develop and apply safe, efficient, and flexible design.

Our in-house staff understands all aspects of roadway design, including intersection geometrics, utility relocations, traffic control, signalizations, signing and marking, and erosion control, allowing us to be an efficient and coordinated partner to the city.

Signing and Pavement Markings
As a component to roadway design and traffic engineering, Kimley-Horn has prepared numerous signing and pavement marking plans for various projects. These projects include studies of extensive signing and pavement marking plans for urban and rural roadway projects. Our goal is to successfully maintain the safety of pedestrians and vehicular traffic. In addition, Kimley-Horn has the capabilities to prepare these plans in accordance with the Manual of Uniform Traffic Control Devices and Caltrans Design Standards.

Bidding and Construction Support
Kimley-Horn routinely serves clients during construction phases of their projects, providing bidding and construction support services to make sure our clients’ projects are successful throughout. We can assist in preparing and distributing bid documents for the City, review contractor bids, and prepare bid tabulation and contractor recommendations. Although our aim is to prepare a plan set that can stand by itself, we will respond to contractor requests for information and clarification in a timely manner. Our experience with construction contract administration has made our traffic and transportation designs more cost effective and practical and gives us the ability to solve problems in the field during construction.

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Relevant Project Experience
Kimley-Horn has experience performing similar signalized intersection work and ADA compliance services for public agencies throughout Southern California and the U.S.

Below is a matrix that summarizes our team’s extensive experience. Following this table, we have included a selection of key projects that demonstrate Kimley-Horn’s successful track record in greater detail. Additional relevant projects can be found in Section 5. References of this proposal.

Projects
Project Management
Background Research
Field Check/Data
Collection
Utility Coordination
Environmental Analysis
Right-of-Way
Traffic Signal Design
(PS&E)
Signal Timing
Contractor Coordination
Local Assistance
Procedures Manual
(LAPM)
Bidding
Construction Support
ADA Self-Evaluation
ADA Transition Plan
City of West Covina, HSIP Cycle 10 Improvements
City of Santa Clarita, Copper Hill Drive Traffic Signal and Interconnect
City of Culver City, MOVE Culver City 2023
City of Monterey Park, Various Signalized Intersections along Garfield Avenue Between the Northern and
Southern City Limits
City of Monterey Park, Potrero Grande Drive
Intersection Safety Improvements
City of Thousand Oaks, Lawrence Drive and Teller
Road Intersection Improvements
County of Ventura, Hueneme Road Corridor Traffic
Signal and Safety Improvements Project
City of Palm Springs, Indian Canyon Drive and Via
Escuela Traffic Signal Design
City of Inglewood, IBEC Mitigation Measure PS&E
City of South El Monte, Traffic Signal Improvements at
Lee Avenue/Garvey Avenue and Durfee Avenue/Peck
Road
City of South El Monte, Traffic Signal Improvements at
Various Signalized Intersections
City of West Covina | TRCALAD007801.2025 51
Projects
Project Management
Background Research
Field Check/Data
Collection
Utility Coordination
Environmental Analysis
Right-of-Way
Traffic Signal Design
(PS&E)
Signal Timing
Contractor Coordination
Local Assistance
Procedures Manual
(LAPM)
Bidding
Construction Support
ADA Self-Evaluation
ADA Transition Plan
City of Santa Clarita, Traffic Engineering Services for Vista Canyon Project
City of Palm Springs, Traffic Signal Improvements
City of Pico Rivera, Citywide Traffic Safety Signal
Enhancements
City of Manhattan Beach, Advanced Traffic Signal
System
City of Palm Springs, Traffic Safety Enhancements
County of Orange, ADA Transition Plan, Phase 2
City of Yuma, AZ, ADA Self-Evaluation and Transition
Plan, Phase 2
City of Gallatin, TN, ADA Self-Evaluation and Transition Plan
City of Denton, TX, ADA Self-Evaluation and Transition
Plan
Oklahoma Department of Transportation, ADA SelfEvaluation and Transition Plan (Statewide) City of North Lauderdale, FL, ADA Self-Evaluation and
Transition Plan
City of Saginaw, TX, ADA Self-Evaluation and
Transition Plan
County of Knox, TN, ADA Self-Evaluation and
Transition Plan
Columbus Recreation and Parks Department, OH, ADA
Self-Evaluation and Transition Plan
City of Plantation, FL, ADA Self-Evaluation and
Transition Plan
City of West Covina | TRCALAD007801.2025 52
City of South El Monte, Design Services for Traffic Signal Improvements at Various Signalized Intersections (HSIP Project), South El Monte, CA
Kimley-Horn is working with the City of South El Monte to improve the safety and operability of 11 signalized intersections throughout the City. The City compiled collision data history and guidance from the Caltrans Local Roadway Safety Manual (LRSM) to develop two countermeasures: improve signal hardware and install pedestrian countdown signal heads. Our team is working with the City to evaluate each project site to determine the upgrades and improvements needed and provide preliminary environmental studies, PS&E, bidding and construction support, and record drawings as-builts. Kimley-Horn is partnering with Avant-Garde, who is responsible for coordinating all grant administration work and Caltrans coordination needed to complete this project in a timely and cost-efficient manner.

City of Palm Springs, Traffic Signal Improvements (HSIP Project), Palm Springs, CA Kimley-Horn is assisting the City of Palm Springs with upgrading traffic signal equipment at nine intersections to improve motorist and pedestrian and bicyclist safety. The City completed a citywide roadway safety analysis and ranked all intersections on collision frequency and severity of collisions. The crash data analysis and field observations indicated that signal hardware upgrades could improve conditions related to injury crashes involving motorists, bicycles, and pedestrians.

The nine project intersections were identified based on a high number of unsafe speeding vehicles, traffic signals and signs, and automobile right-of-way related collisions. Kimley-Horn’s services include the installation of Advanced Dilemma Zone Detection (ADZD), implementing a protected left-turn phase, and the upgrade of pedestrian signal heads and push buttons (PPBs). In addition, Kimley-Horn is upgrading the ADA curb ramps to improve pedestrian safety where ADA-compliant ramps are currently not present. This project also includes the implementation of new traffic signal timing plans to improve traffic operations and safety throughout the day. The project controllers have Intelight MAXTIME software and are controlled by a MAXVIEW central system. Kimley-Horn is providing civil, traffic, and environmental services, including development of a Preliminary Environmental Study (PES) and CEQA/NEPA documents.

City of Culver City, Signal Upgrade and Left Turn Phasing (HSIP Project), Culver City, CA Kimley-Horn was selected by the City of Culver City to provide designs for 12 signalized intersections in the City. Duties include field review and survey, utility research, ADA curb ramp design, and the preparation of construction drawings for traffic signal modification design and the installation of left-turn phasing at the intersections.

City of San Bernardino, Upgrade of Various Signal Hardware on 224 Signalized Intersections on Various Arterials (HSIP Project), San Bernardino, CA
Through Caltrans’ HSIP Cycle 9 funding, the City of San Bernardino received funding to upgrade various signal hardware for 224 signalized intersections throughout the City. Proposed improvements at the 224 project intersections included upgrades to signal hardware components, including traffic signal heads, push buttons, and pedestrian signal heads. Most of the traffic signal hardware at the study intersections was installed decades ago and required equipment upgrades to bring signal hardware component operations up to date to meet minimum ADA and CA MUTCD requirements. Kimley-Horn provided PS&E services and assisted the City in updating outdated and damaged traffic signal hardware, installing new hardware where necessary, and improving safety by implementing or replacing traffic signal head components, pedestrian signal heads, and pedestrian push buttons. Kimley-Horn is providing civil, traffic, and environmental services, including development of a PES and CEQA/NEPA documents.

County of Orange, ADA Transition Plan, Phase 2, Orange County, CA Kimley-Horn developed the ADA Transition Plan for the County of Orange, which involved a countywide assessment of 26 unincorporated communities throughout the County to review and assess compliance of public facilities with ADA guidelines.

The review included 396 miles of sidewalk, 6,548 curb ramps, and 762 traffic signal push buttons. We presented at 10 community meetings and pop-up events and developed a PublicCoordinate map to solicit resident feedback. We developed City of West Covina | TRCALAD007801.2025 53
prioritization metrics and prioritized improvements into a recommended project list and schedule for removing barriers. We provided the County with a database to track competition of ADA barrier removal projects over time. The Transition Plan included a review of programs, services, and activities, and complies with ADA requirements.

City of Yuma, ADA Self-Evaluation and Transition Plan, Phase 2, Yuma, AZ The City of Yuma is developing their ADA Self-Evaluation and Transition Plan in multiple phases, with Phase 2 consisting of an ADA compliance review of the City of Yuma’s buildings and associated parking lots/paths of travel, recreational facilities, parks, park sidewalks, signalized intersections, public rights-of-way arterial sidewalks, and associated parking lots/paths of travel, curb ramps, and railroad crossings. Kimley-Horn is currently evaluating nine buildings and parking lots, four recreational facilities and parking lots, 23 parks and parking lots, 46 signalized intersections, 32 linear miles of sidewalk corridors along arterial roadways, 229 unsignalized intersections and driveways, and 588 curb ramps along unsignalized intersections. Our services also include an update of the Transition Plan; assisting the City of Yuma in establishing an external ADA Advisory Committee comprised of disability advocates, individuals with disabilities, and general members of the public; and ESRI dashboard development.

City of Gallatin, ADA Self-Evaluation and Transition Plan, Gallatin, TN Kimley-Horn reviewed all of the City of Gallatin’s programs, procedures, and policies; employment practices; ordinances; website; and design standards. In addition, the project included an ADA compliance review of 17 buildings and associated parking lots, eight parks and associated parking lots, 20 signalized intersections, 14 linear miles of park sidewalks and associated curb ramps, and 8 linear miles of trails. The Final Transition Plan was submitted and approved by the City Council in December 2018. Following the completion of the initial project, the City of Gallatin asked our team to complete a second phase that included an ADA compliance review of 24 signalized intersections and 79 miles of public right-of-way sidewalk. The City of Gallatin’s 2018 Transition Plan was updated in August 2020 to include findings for the additional facility evaluations. As part of the second phase, we provided City of Gallatin staff with training to understand the requirements so that existing facilities and new construction in the public rights-of-way comply with the Public Right-of-Way Accessibility Guideline (PROWAG). The City of Gallatin asked our team to complete a third phase in 2024, which is focused on streamlining the City of Gallatin’s tracking, monitoring, and database management tools and training City of Gallatin staff to allow for efficient update of the Transition Plan information as barrier removal projects are completed.

City of Denton, ADA Self-Evaluation and Transition Plan, Denton, TX Kimley-Horn established the evaluation criteria, methodology, and procedures to evaluate, provide cost projections for, and implement ADA improvements. Facilities we evaluated as part of the first project phase included 124 signalized intersections, 375 miles of sidewalk and associated driveways, and more than 2,500 curb ramps. Facilities we evaluated as part of the second project phase included 72 buildings, 40 parks, 33 miles of paved trails, and 15 miles of unpaved trails. We also reviewed the City of Denton’s grievance process and ADA public notice. The team solicited feedback from the public and the City of Denton’s Committee on Person with Disabilities on accessibility via survey, interactive web map, and in-person meetings.

Subconsultant Qualifications
Avant-Garde
Avant-Garde has built a strong reputation for providing innovative funding solutions. Their years of practice have resulted in a solid foundation of experience and technical knowledge as well as a dedication to integrity, excellence, and quality. They are proud of their strong reputation in meeting aggressive schedules and their ability to multi-task to provide their clients specialized attention and service. Avant-Garde is a 100% woman-owned California Corporation. Furthermore, Avant-Garde is a certified minority City of West Covina | TRCALAD007801.2025 54
business enterprise (MBE), women business enterprise (WBE), disadvantaged business enterprise (DBE), and small business enterprise (SBE).

Avant-Garde has successfully provided grant research, grant writing, fund administration, compliance management, and community outreach for over 20 years. Their understanding of federal and state requirements, funding administration, and the complex diversity of Southern California makes Avant-Garde uniquely qualified to perform extensive research to identify and secure grants as an on-call consultant; deliver a variety of grants in the fields of park development, recreation, infrastructure, public safety, public health, planning and community development, historic preservation, visual and performing arts, education, and outreach; deliver reports and documents to see projects through from inception to conclusion or termination; and administer federal, state and regional required submittals and reporting. Avant-Garde has been successful in obtaining $560.5 million in competitive grant funds.

Relevant Project Experience
California State University, Fullerton, Nutwood Pedestrian/Gateway Bridge, Fullerton, CA Avant-Garde recently partnered with California State University, Fullerton to provide funding administration services for their pedestrian bridge. This bridge will span a key campus crossing at Nutwood and Commonwealth Avenues, aiming to enhance pedestrian safety, mitigate neighborhood concerns, and improve traffic flow.

OCTA, On-Call State and Federal Aid Project Programming, Orange County, CA Avant-Garde has recently partnered with OCTA to provide funding administration services for their Congestion Mitigation and Air Quality (CMAQ)/Surface Transportation Block Grant (STBG) call for county-wide projects. The Orange County Complete Streets Program projects are federally funded and require both general and technical assistance, which is Avant-Garde's specialty. With extensive experience managing state and federal funding operated by both Caltrans and OCTA. Avant-Garde operates in accordance with Caltrans’ LAPM. The team is knowledgeable about authorized funds, the reimbursement request process, and obtaining necessary clearances.

Calvada Surveying, Inc.

Calvada is a Disabled Veteran and Minority Disadvantaged-Owned land surveying firm established in 1989. Their seamless integration of Civil 3D ensures efficient digital data transfer, saving both time and costs. Additionally, their ability to deploy field personnel on short notice enables them to meet stringent deadlines and deliver the critical data needed for successful project execution.

Calvada takes pride in being pioneers of advanced land surveying technology while maintaining a strong, family-oriented company culture. Calvada was built on the dedication and expertise of their highly experienced staff, which includes professional land surveyors, skilled field and office personnel, in-house support staff, mapping technicians, and project managers—all of whom uphold the highest standards of professionalism. Calvada’s headquarters in Corona is home to 48 professionals, including six licensed Professional Land Surveyors and 12 fully equipped two-person field crews. Calvada leverages the latest in land surveying technology while delivering superior customer service and technical expertise. Their goal is to provide timely, accurate results to keep projects on schedule and within budget.

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Relevant Project Experience
City of Los Angeles, Design and Support Services During Construction for Backlog Reduction, Vision Zero Initiative, South Bay MSP Curb Ramps, and Traffic Infrastructure Facilities at Various Locations, Los Angeles, CA
As a subconsultant, Calvada provided professional land surveying services for the City of Los Angeles, including the survey of 32 intersections throughout the County of Los Angeles and development of design files for updating the sidewalk and ADA ramps and making other site improvements. Calvada conducted a comprehensive topographic survey of the 32 project areas, which included mapping the natural and man-made features of the area such as elevations, contours, drainage, and structures. With the information gathered, Calvada prepared a topographic survey map and a control map, detailing the survey monumentation, which was crucial for the client's future land development and construction plans.

City of San Luis Obispo, TetraTech, TOS 13 Site 6574 Cass Avenue, San Luis Obispo, CA As a subconsultant, Calvada provided professional land surveying services for the TOS 13 Site 6574, which required updates to the sidewalks and ADA ramps in the project area as well as additional site improvements. Calvada conducted a comprehensive topographic survey of the project area, which included mapping the natural and man-made features of the area such as elevations, contours, drainage, and structures. With the information gathered, Calvada prepared a topographic survey map and a control map, detailing the survey monumentation, which was crucial for the client's future land development and construction plans. Additionally, Calvada performed a thorough utility investigation. Calvada identified and mapped the location of all underground utilities such as water, gas, and electrical lines to ensure the client's plans were in compliance with local regulations and avoid any potential conflicts or delays.

City of Los Angeles, Sidewalk Improvement Project, Los Angeles, CA As a subconsultant, Calvada provided professional land surveying services for the City of Los Angeles, including the survewy of 12 intersections throughout the County of Los Angeles and development of design files for updating the sidewalk and ADA ramps and making other site improvements. Calvada also conducted a comprehensive topographic survey of the 12 project areas, which included mapping the natural and man-made features of the area such as elevations, contours, drainage, and structures. With the information gathered, Calvada prepared a topographic survey map and a control map, detailing the survey monumentation, which was crucial for the client's future land development and construction plans.

Counts Unlimited
Counts Unlimited, Inc. is a Riverside, California-based firm specializing in traffic data collection services for over 35 years. Their experienced full-time staff of 20 employees is extensively trained and tested to uphold the highest standards of accuracy, performance, and customer service. They understand the critical role accurate data plays in transportation planning and are committed to delivering reliable, high-quality results.

Counts Unlimited maintains an extensive inventory of traffic counting equipment, including over 200 ADT machines (volume, speed, and classification), 50 manual data collection devices, and more than 150 high-definition video cameras. These tools support a wide range of count types such as intersection turning movement counts, pedestrian and bicycle counts, mainline freeway counts, queuing counts, and license plate surveys. For radar speed surveys, they have 15 handheld radar guns operated by certified staff members. Additionally, their team conducts travel time runs using GPSenabled laptops paired with dashcam video recording systems.

Counts Unlimited takes great pride in their accuracy and professionalism. Over the decades, they have continually refined their methodologies to meet evolving industry standards. They have extensive experience conducting traffic studies throughout the greater Southern California region, and work directly with many cities and public agencies.

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Furthermore, they have extensive experience conducting traffic counts in the City of West Covina, and have supported many Signal Synchronization projects, ranging from corridors of 10 intersections to corridors of 150 intersections. To ensure consistency of flow along the corridors, Counts Unlimited always performs intersection counts simultaneously on the same day to avoid any changes in traffic patterns from day to day.

Relevant Project Experience
Coachella Valley Association of Governments, CV Sync, Coachella Valley, CA Counts Unlimited provided traffic data collection for multiple phases of the CV Sync project to include over 300 intersection turning movement counts, and over 100 ADT counts. All corridors were scheduled to be counted simultaneously, with overlapping corridors counted on the same day as well. Before and after floating car travel time runs were conducted using GPS enabled laptops and dash cam video recorders.

City of Irvine, On-Call Traffic Data Collection, Annual Traffic Counts, Irvine, CA Counts Unlimited has provided on-call traffic data collection services to the City of Irvine since 2009. Under this contract, they have provided counts for annual count programs and on-call count requests throughout the year. At the beginning of each year, they perform an annual census count that includes 48-hour ADT counts at over 400 locations. Every few years, they perform a citywide intersection turning movement count project that ranges from 350 to 500 intersection counts.

City of Corona, On-Call Traffic Data Collection, Corona, CA For the past 20 years, Counts Unlimited has collected traffic data for the City of Corona on an on-call basis. Counts Unlimited typically receives multiple requests each month to perform traffic data collection services and similarly performs a large annual batch of traffic count services. Counts Unlimited routinely performs directional volume counts, speed counts, turning movement counts, speed surveys, and stop/signal warrant analysis for the City of Corona.

City of West Covina | TRCALAD007801.2025 57
Section 5. References
Our clients know that with Kimley-Horn, they experience better. How do we know this? They consistently tell us we deliver remarkable results and we’re great people to work with—and we live for that. We are proud of our working relationships with our clients and much of our success over the last 58 years is directly related to our efforts to provide consistent, high-quality, and timely services. As trusted advisors, our firm works diligently on behalf of our clients’ needs. We encourage you to contact the clients listed below regarding our team’s work history and quality of service.

Below, please find five public agency references for whom Kimley-Horn has provided similar services, including projects completed within the last three years.

City of Culver City
Overland Avenue Bike Lane, Pedestrian, and High Friction Surface Treatment (HFST) Improvement Project
Kimley-Horn was selected by the City of Culver City to prepare engineering plans, specifications, and an opinion of probable construction cost (OPCC) for proposed bike lane, pedestrian, and HFST improvements. The project corridor is located on Overland Avenue and will include the installation of Class II and Class IV bike lanes, traffic signal modifications at six locations, new traffic signal installation at one location, installation of fiber-optic cable and conduit at three locations, ADA ramp upgrades, sidewalk widening, driveway upgrades, additional shade trees and benches, and HFST improvements.

Following a field review of existing conditions, our team prepared conceptual design graphics for the proposed bike lane improvements along the entire project corridor.

After confirmation of the conceptual design, Kimley-Horn will prepare signing and striping plans, traffic signal modification plans, traffic signal installation plans, communication design plans, HFST plans, specifications, and OPCC.

Contract Dates: 2023 – Present
Contact: Andrew Maximous, PE, TE, Mobility and Traffic Engineering Manager Address: 9770 Culver Boulevard, Culver City, CA 90232
Phone: 310.253.5628
Email: [email protected]
City of West Covina | TRCALAD007801.2025 58
City of Santa Clarita
Copper Hill Drive Traffic Signal and Interconnect
Kimley-Horn completed design work for the City of Santa Clarita for the intersection of Copper Hill Drive at Deer Springs Drive as well as a traffic signal interconnect system that allows for traffic signal coordination along Copper Hill Drive. Following a preliminary investigation, our team set out to prepare the design plan submittals for this project. Plans were developed to utilize as-built street improvements, striping, and traffic signal plans provided by the City and supplemented with findings from a detailed field review. Our staff coordinated with local utility companies during the design phase to identify design controls and considerations for plan preparation and approvals. The traffic signing/ striping and traffic signal and interconnect plans were prepared with right-of-way, roadway features, and traffic control devices relevant to the design clearly identified.

Throughout the design process, plans at the 30%, 60%, 90% and 100% stages were submitted to the City for review and approval. Once plans were prepared and approved, Kimley-Horn prepared an Opinion of Probable Construction Estimate (OPCE) and technical provisions per Green Book and supplemented with the Caltrans Standard Specifications. Construction specifications were prepared to the specific project and in line with the City format. Finally, the Kimley-Horn team prepared an itemized construction bid schedule and OPCE.

Contract Dates: 2021 – 2022
Contact: Cesar Romo, Traffic Signal System Administrator Address: 23920 Valencia Boulevard, Suite 300 Santa Clarita, CA 91355 Phone: 661.286.4002
Email: [email protected]
City of Monterey Park
Design Engineering Services for Various Signalized Intersections Along Garfield Avenue (HSIP Cycle 9)
Nine intersections along Garfield Avenue underwent improvements through HSIP Cycle 9 funding. The intersections had not been upgraded for more than 20 years and Kimley-Horn worked with the City to upgrade all 8” vehicle signal heads to 12” vehicle heads and install retroreflective borders on backplates and countdown pedestrian heads. The team coordinated with Caltrans to submit all necessary documentation, such as LAPM forms, environmental categorical exemption documents, rightof-way forms, and request for authorization for construction. Kimley-Horn also partnered with Avant-Garde to complete the PES and Caltrans coordination for the project.

Contract Dates: 2022 – 2023
Contact: Ziad Mazboudi, PE, MBA, LEED AP, Diplomate WRE, F. ASCE, Senior Civil Engineer/Project Manager Address: 320 West Newmark Avenue, Monterey Park, CA 91754 Phone: 626.307.1330
Email: [email protected]
Potrero Grande Drive Intersection Safety Improvements
Kimley-Horn is currently working with the City of Monterey Park to implement safety improvements at the intersections of Potrero Grande Drive at Market Place Drive/Saturn Street and Markland Drive. Improvements for Potrero Grande Drive at Market Place Drive/Saturn Street include designing the East approach to accommodate a dual westbound left-turn lane to increase vehicle capacity. Potrero Grande Drive at Markland Drive will include redesigning the intersection to allow for truck turning radii. For both intersections, weekday and Saturday peak hour turning movement counts were collected and a Synchro network for several scenarios was prepared and presented to the City in a technical memorandum.

City of West Covina | TRCALAD007801.2025 59
Contract Dates: 2022 – 2024
Contact: Ziad Mazboudi, PE, MBA, LEED AP, Diplomate WRE, F. ASCE, Senior Civil Engineer/Project Manager Address: 320 West Newmark Avenue, Monterey Park, CA 91754 Phone: 626.307.1330
Email: [email protected]
City of Downey
Paramount Boulevard Traffic Signal Upgrade and Fiber-Optic Communication System (HSIP Project)
This project involves the extension of an existing communication system, which will interconnect the traffic signals along Paramount Boulevard in Downey including all other field devices to be installed along this corridor. The existing communications system consists of a fiber-optic network of communication hubs and signalized intersections all communicating using IP over Ethernet. This solution made the City of Downey the first city in Southern California to deploy a fully operational Ethernet communications system. The communications network essentially consists of a ring topology of field hubs and the Traffic Management Center (TMC)—and star topology of signalized intersections. Services performed include the installation of fiber and video detection on Paramount Boulevard from Telegraph Road to Gardendale Street.

Contract Dates: 2015 – 2016
Contact: Edwin J. Norris, PE, TE, Deputy Director of Public Works Address: 11111 Brookshire Avenue, Downey, CA 90241
Phone: 562.904.7110
Email: [email protected]
City of Glendale
Colorado Street Multimodal Improvements Project
Kimley-Horn is providing public outreach, transportation planning, and civil, traffic, and hydraulic design services to the City of Glendale to improve active transportation facilities on Colorado Street between Central Avenue and Lincoln Avenue. The project will help the City develop a design that balances pedestrian access, vehicular traffic, bicycle mobility, bus operations, and parking facilities within the constrained roadway. Before design, Kimley-Horn will conduct community outreach and review feedback to incorporate stakeholder input. The project will determine the most feasible bicycle infrastructure for the corridor through a traffic corridor study and modeling to produce VMT and safety benefits for various alternatives. Kimley-Horn will develop a design that balances transportation modes, is consistent with the community’s vision, and includes urban design and landscape features that create a sustainable showcase project.

Contract Dates: 2024 – Present
Contact: Huang Zheng, Civil Engineer II
Address: 633 East Broadway, Room 205, Glendale, CA 91206 Phone: 818.937.8250
Email: [email protected]
Wilson Avenue Multimodal Improvements Project
Kimley-Horn is providing public outreach, transportation planning, and civil, traffic, and hydraulic design services to the City of Glendale to improve active transportation facilities on Wilson Avenue between Central Avenue and Verdugo Road. The project will help the City develop a design that balances pedestrian access, vehicular traffic, bicycle mobility, bus operations, and City of West Covina | TRCALAD007801.2025 60
parking facilities within the constrained roadway. Before planning and design, Kimley-Horn will conduct community outreach and review feedback to incorporate stakeholder input. The project will determine the most feasible bicycle infrastructure for the corridor through a traffic corridor study and modeling to produce VMTs and safety benefits for various alternatives. KimleyHorn will develop a design that balances transportation modes, is consistent with the community’s vision, and include urban design and landscape features that create a sustainable showcase project.

Contract Dates: 2024 – Present
Contact: Armen Avazian, Principal Civil Engineer
Address: 633 East Broadway, Room 205, Glendale, CA 91206 Phone: 818.937.8246
Email: [email protected]
Section 6. City’s Standard Professional Services Agreement Kimley-Horn has reviewed the City’s standard Professional Services Agreement and will comply with all aspects of the Agreement if awarded the contract for the project.

Section 7. Addenda Acknowledgement
Kimley-Horn acknowledges receipt of the City’s Addendum 1, dated May 6, 2025; Addendum 2, dated May 8, 2025; and Addendum 3, dated May 9, 2025, and agrees with the terms and conditions laid out in the released addenda.

Section 8. Required Forms
In the following pages, We have provided the forms listed below as requested by the City’s RFP:
» Attachment A: Statement of Non-Collusion by Contractor » Attachment B: Subcontractor Campaign Contribution Acknowledgement Form » Attachment C: Sam.gov Verification – Debarment & Suspension Verification » Attachment D: Fee Schedule (SEPARATE)
o Per the City’s RFP, Kimley-Horn’s Fee Schedule is included in our Fee Proposal, submitted as a separate file on PlanetBids.
» Attachment F: Certificate of Insurance
» Attachment G: W-9

NON-COLLUSION DECLARATION TO BE EXECUTED BY

BIDDER AND SUBMITTED WITH BID
The undersigned declares:

I am the _____________________ of _____________________________, the party making the foregoing bid.

The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.

Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.

I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on __________[date], at ___________________________[city, state].

Firm _______________________________________
______________________________________
(Signature)
______________________________________
(Print Name & Title)
Street _______________________________________
City_______________________ State_____ Zip ___________
Senior Vice President Kimley-Horn and Associates, Inc.
5/15/2025
Kimley-Horn and Associates, Inc.

Jean B. Fares, PE, Senior Vice President
660 S. Figueroa St., Suite. 2050
Los Angeles CA 90017
Los Angeles, CA
Kimley Horn and Associates, Inc.

Jean Fares, PE
Senior Vice President
5/15/2025

SUBCONTRACTOR CAMPAIGN CONTRIBUTION

ACKNOWLEDGMENT FORM
Proposer [or Consultant] is required to identify any known subcontractor who will provide goods or services with an anticipated or actual value of $15,000 or more in connection with any contract which may be awarded pursuant to this Request for Proposal if the proposed contract with the Proposer [or Consultant] has an anticipated or actual value of $30,000 or more.

By my signature below, I certify that as a subcontractor I reviewed and am in compliance with West Covina Municipal Code section 2-405.1(c), in reference to campaign contributions to any individual holding City elective office, and that I will comply with Section 2-405.1(c) at all times while providing services as a subcontractor.

CONTRACTOR:

Company: _____________________________
By: ___________________________________
Title: __________________________________
Date: _________________________________
SUBCONTRACTOR:

Company: _____________________________

By: ___________________________________
Title: _________________________________
Date: _________________________________
Calvada Surveying, Inc.

Armando DuPont, PLS 7780
President
May 14, 2025
Kimley Horn and Associates, Inc.

Jean Fares, PE
Senior Vice President
5/15/2025

SUBCONTRACTOR CAMPAIGN CONTRIBUTION

ACKNOWLEDGMENT FORM
By: ___________________________________
Title: _________________________________
Date: _________________________________
Jean Fares, PE
Senior Vice President
Kimley Horn and Associates, Inc.
5/15/2025
Proposer [or Consultant] is required to identify any known subcontractor who will provide goods or services with an anticipated or actual value of $15,000 or more in connection with any contract which may be awarded pursuant to this Request for Proposal if the proposed contract with the Proposer [or Consultant] has an anticipated or actual value of $30,000 or more.

CONTRACTOR:

Company: _____________________________
By: ___________________________________
Title: __________________________________
Date: _________________________________
SUBCONTRACTOR:

Company: _____________ _Counts Unlimited, In _ .______________ c President
5/14/2025

KIMLEY-HORN AND ASSOCIATES INC
Unique Entity ID
V8PKGG6NLKV6

CAGE / NCAGE
0BPM5
Purpose of Registration
All Awards
Registration Status
Active Registration
Expiration Date
Jan 28, 2026
Physical Address
421 Fayetteville ST
STE 600
Raleigh, North Carolina 27601-1777
United States
Mailing Address
421 Fayetteville ST STE 600
Raleigh, North Carolina 27601-1777
United States
Business Information
Doing Business as
(blank)
Division Name
(blank)
Division Number
(blank)
Congressional District
North Carolina 02
State / Country of Incorporation
North Carolina / United States
URL
https://www.kimley-horn.com
Registration Dates
Activation Date
Jan 30, 2025
Submission Date
Jan 28, 2025
Initial Registration Date
May 29, 2001
Entity Dates
Entity Start Date
Feb 10, 1967
Fiscal Year End Close Date
Dec 31
Immediate Owner
CAGE
7F8U4
Legal Business Name

APHC, INC
Highest Level Owner
CAGE
(blank)
Legal Business Name
(blank)
Executive Compensation
Registrants in the System for Award Management (SAM) respond to the Executive Compensation questions in accordance with Section 6202 of P.L. 110-252, amending the Federal Funding Accountability and Transparency Act (P.L. 109-282). This information is not displayed in SAM. It is sent to USAspending.gov for display in association with an eligible award. Maintaining an active registration in SAM demonstrates the registrant responded to the questions.

Proceedings Questions
Registrants in the System for Award Management (SAM.gov) respond to proceedings questions in accordance with FAR 52.209-7, FAR 52.209-9, or 2. C.F.R. 200 Appendix XII. Their responses are displayed in the responsibility/qualification section of SAM.gov. Maintaining an active registration in SAM.gov demonstrates the registrant responded to the proceedings questions.

Exclusion Summary
Active Exclusions Records?
No
SAM Search Authorization
I authorize my entity's non-sensitive information to be displayed in SAM public search results:

Yes
Entity Types
Business Types
Entity Structure
Corporate Entity (Not Tax Exempt)
Entity Type
Business or Organization
Organization Factors
(blank)
Profit Structure
For Profit Organization
Last updated by Margie Lambrakis on Jan 28, 2025 at 02:31 PM KIMLEY-HORN AND ASSOCIATES INC May 02, 2025 08:21:30 PM GMT
https://sam.gov/entity/V8PKGG6NLKV6/coreData?status=null Page 1 of 2 Socio-Economic Types
Check the registrant's Reps & Certs, if present, under FAR 52.212-3 or FAR 52.219-1 to determine if the entity is an SBA-certified HUBZone small business concern. Additional small business information may be found in the SBA's Dynamic Small Business Search if the entity completed the SBA supplemental pages during registration.

Financial Information
Accepts Credit Card Payments
No
Debt Subject To Offset
No
EFT Indicator
0000
CAGE Code
0BPM5
Points of Contact
Electronic Business

LINDSEY BALLTZGLIER, CONTROLLER
421 Fayetteville ST
Suite 600
Raleigh, North Carolina 27601
United States
TRAVIS CRISSMAN, GRANT WRITER 421 Fayetteville Street
Suite 600
Raleigh, North Carolina 27601
United States
Government Business

TOM SAURO
11400 Commerce Park Drive
Suite 400
Reston, Virginia 20191
United States
Service Classifications
NAICS Codes
Primary
Yes
NAICS Codes
541330
NAICS Title
Engineering Services
236220 Commercial And Institutional Building Construction 541320 Landscape Architectural Services
541380 Testing Laboratories And Services
541420 Industrial Design Services
541611 Administrative Management And General Management Consulting Services
541620 Environmental Consulting Services
541715 Research And Development In The Physical, Engineering, And Life Sciences (Except Nanotechnology And Biotechnology)
541990 All Other Professional, Scientific, And Technical Services 562910 Remediation Services
Product and Service Codes
PSC PSC Name
R425 Support- Professional: Engineering/Technical
Disaster Response
This entity does not appear in the disaster response registry.

Last updated by Margie Lambrakis on Jan 28, 2025 at 02:31 PM KIMLEY-HORN AND ASSOCIATES INC May 02, 2025 08:21:30 PM GMT
https://sam.gov/entity/V8PKGG6NLKV6/coreData?status=null Page 2 of 2

SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE

THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS.

INSURER(S) AFFORDING COVERAGE
INSURER F :

INSURER E :

INSURER D :

INSURER C :

INSURER B :

INSURER A : NAIC #
NAME: CONTACT
(A/C, No): FAX
E-MAIL ADDRESS:

PRODUCER
(A/C, No, Ext): PHONE

INSURED
COVERAGES CERTIFICATE NUMBER: REVISION NUMBER:

IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed.

If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).

THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS

CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.

OTHER:
(Per accident)
(Ea accident)
$
$
N / A

SUBR WVDADDL
INSD

THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS

CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $
$
$
$ PROPERTY DAMAGE
BODILY INJURY (Per accident)
BODILY INJURY (Per person) COMBINED SINGLE LIMIT

AUTOS ONLY

AUTOS ONLY AUTOS NON-OWNED OWNED SCHEDULED

ANY AUTO

AUTOMOBILE LIABILITY

Y / N WORKERS COMPENSATION
AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED?
(Mandatory in NH) DESCRIPTION OF OPERATIONS below
If yes, describe under

ANY PROPRIETOR/PARTNER/EXECUTIVE
$
$
$ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEEE.L. EACH ACCIDENT EROTH- STATUTE PER
(MM/DD/YYYY) LIMITS POLICY EXP(MM/DD/YYYY) POLICY EFFLTR TYPE OF INSURANCE POLICY NUMBER INSR
DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required)

EXCESS LIAB
UMBRELLA LIAB EACH OCCURRENCE $ AGGREGATE $
$
OCCUR
CLAIMS-MADE DED RETENTION $
PRODUCTS - COMP/OP AGG $ GENERAL AGGREGATE $ PERSONAL & ADV INJURY $ MED EXP (Any one person) $
EACH OCCURRENCE $ DAMAGE TO RENTED
PREMISES (Ea occurrence) $ COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC

CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY)

CANCELLATION

AUTHORIZED REPRESENTATIVE
ACORD 25 (2016/03)
© 1988-2015 ACORD CORPORATION. All rights reserved.

CERTIFICATE HOLDER
The ACORD name and logo are registered marks of ACORD
HIRED

AUTOS ONLY
3/20/2025
Edgewood Partners Insurance Agency
3780 Mansell Rd. Suite 370
Alpharetta GA 30022
Jerry Noyola 7702207699 [email protected] National Union Fire Ins Co of Pittsburg 19445 KIMLASS Allied World Assurance Co (U.S.) Inc. 19489 Kimley-Horn and Associates, Inc.
421 Fayetteville Street, Suite 600
Raleigh, NC 27601
New Hampshire Insurance Company 23841 Lloyd's of London 85202 370182796 A X 2,000,000 X 1,000,000 X Contractual Liab 25,000 2,000,000 4,000,000 X X GL5268169 4/1/2025 4/1/2026
4,000,000
A
A
2,000,000 X
X X
CA4489663
CA2970071
4/1/2025
4/1/2025
4/1/2026
4/1/2026
B X X 5,000,000 X
03127930 4/1/2025 4/1/2026
5,000,000 X
10,000
C
C
X
N
WC067961230
WC013711885
4/1/2025
4/1/2025
4/1/2026
4/1/2026
2,000,000 2,000,000 2,000,000
D Professional Liability B0146LDUSA2504949 4/1/2025 4/1/2026 Per Claim Aggregate
$2,000,000
$2,000,000
Evidence of Coverage
Sample Certificate
1/1/2025
Contact
Jean Fares, PE
[email protected]
213.354.9402
www.kimley-horn.com
660 South Figueroa Street
Suite 2050
Los Angeles, CA 90017
The entirety of this proposal, including text and images, is the property of Kimley-Horn and Associates, Inc., protected under U.S. copyright law.

Copyright © 2025 Kimley-Horn and Associates, Inc.
196.54% Overhead% Name
Jean
Fares
Jason
Melchor
195.57% Overhead% w/o FCCM Category/Title Project
Manager
QC/QA
Manager
10% Fee% Direct Rate $131.92 $102.48 $104.84 $68.99 $58.11 $51.57 $42.87 Billing Rate $430.19 $334.18 $341.88 $224.97 $189.49 $168.17 $139.80 Task 1 32 0 12 66 0 15 20 145 $ 38,035.33
Task 2 4 7 5 20 30 40 0 106 $ 22,680.50
Task 3 2 5 25 78 119 140 0 369 $ 74,719.75

3.1 5 5 10 $ 2,072.35

3.2 0 0 0 8 0 0 0 8 $ 1,799.79

3.2.1 2 2 $ 449.95

3.2.2 2 2 $ 449.95

3.2.3 2 2 $ 449.95

3.3 5 5 5 15 $ 3,675.11

3.4 20 74 75 169 $ 31,134.73

3.5 2 5 20 40 40 60 167 $ 36,037.76
Task 4 2 44 147 363 410 465 0 1,431 $ 303,377.69

4.1 2 5 20 50 100 100 277 $ 56,383.93

4.2 10 10 50 150 160 380 $ 73,340.52

4.3 5 10 20 60 60 155 $ 31,049.00

4.4 10 20 40 60 60 190 $ 40,638.21

4.5 10 40 40 40 130 $ 33,595.82

4.6 0 4 47 163 0 85 0 299 $ 68,370.21

4.6.1 8 48 18 74 $ 16,560.84

4.6.2 2 12 27 41 $ 7,923.99

4.6.3 2 6 27 18 53 $ 11,820.98

4.6.4 2 12 38 22 74 $ 17,019.65

4.6.5 19 38 57 $ 15,044.75
Task 5 12 9 30 71 20 10 0 152 $ 39,871.06

5.1 2 5 6 20 10 43 $ 9,199.20

5.2 2 5 5 12 $ 3,502.64

5.3 12 5 20 60 97 $ 27,169.23
Task 6 0 5 0 10 15 20 0 50 $ 10,126.45
52 70 219 608 594 690 20 2,253
$22,369.73 $23,392.89 $74,871.74 $136,784.39 $112,560.01 $116,036.07 $2,795.96 $ 488,810.79 $ 55,310.52
$ 2,444.05
$ 2,000.00
$ 24,926.42
$ 17,300.05
$ 8,640.00
$ 544,121.31
Task O 0 5 40 60 172 172 0 449 $ 90,362.65
O.1 5 40 60 172 172 449 $ 90,362.65
OPTIONAL TASKS TOTAL HOURS 0 5 40 60 172 172 0 449
Optional Tasks Subtotal Labor: $0.00 $1,670.92 $13,675.20 $13,498.46 $32,593.13 $28,924.93 $0.00 $ 90,362.65 Concept of Operations
Basic Timing Review
Project Management
Plans, Specifications, and Estimate (PS&E)
CPFCDS Project Eligibility Confirmation Application Form Environmental Documentation
ROW Documentation
Construction Authorization
Records Research and Field Reviews
Preliminary Plans and Opinion of Probable Construction Costs (OPCC) Base Networks (Existing Conditions)
Signal Timing Optimization and implementation
Technical Specifications
Signing and Striping Plans

CITY OF WEST COVINA
Azusa Avenue Pedestrian Handicap Accessibility & Signal Synchronization Improvements Project, CA985 Kimley-Horn and Associates, Inc.

Project
Support
TOTAL
HOURS
TOTAL
COST
Professional I Analyst II Analyst I
Preliminary Engineering
Sr.

Professional I
Traffic Signal Improvement Plans
Street Improvement Plans
Utility Coordination
Design Survey
TOTAL COST:

Calvada Surveying, Inc.

Counts Unlimited

TOTAL HOURS
Subtotal Labor:

Other Direct Costs
Escalation
Travel/Mileage
Optional Tasks
Signal Interconnect Plans
Outside Printing/Courier Services
Avant-Garde
Funding Administration
Data Collection
Bidding and Construction Support
Caltrans Encroachment Permit
Bidding Support
Construction Support
Prepare Record Drawings (As-Builts)
Opinion of Probable Construction Costs (OPCC)
Signal Timing Implementation and Fine Tuning
Coordinated Optimized Traffic Signal Timing
ATTACHMENT NO. 2
Name Lissette Montoya Nadine El Sankari Keith
LeNoue
Alyssa
Maldonado
120.00% Overhead % Category/Title
Program
Dircetor
Program
Manager
Program
Manager Program Assistant
10% Fee% Direct Rate $128.65 $50.00 $43.00 $30.00
Billing Rate $311.33 $121.00 $104.06 $72.60
Task 1 6 18 32 6 62 $ 7,811.52

1.1 6 18 32 6 62 $ 7,811.52
Task 2 0 0 0 0 0 $ -
Task 3 8 32 40 22 102 $ 12,122.26

3.1 0 $ -

3.2 8 32 40 22 102 $ 12,122.26

3.2.1 2 12 8 22 $ 2,452.19

3.2.2 2 16 8 26 $ 2,868.43

3.2.3 4 32 12 6 54 $ 6,801.65

3.3 0 $ -

3.4 0 $ -

3.5 0 $ -
Task 4 0 0 0 0 0 $ -
Task 5 0 18 12 6 36 $ 3,862.32

5.1 0 $ -

5.2 0 $ -

5.3 0 $ -

5.4 18 12 6 36 $ 3,862.32
Task 6 0 0 0 0 0 $ -
Task 7 0 0 0 0 0 $ -
14 68 84 34 200
$4,358.66 $8,228.00 $8,741.04 $2,468.40 $ 23,796.10
$ 1,130.31
$ 1,130.31
$ 24,926.42

CITY OF WEST COVINA
Azusa Avenue Pedestrian Handicap Accessibility & Signal Synchronization Improvements Project, CA985 Avant-Garde Inc.

Total
Hours
Total
Costs
Project Management
Project Management
Utility Coordination
Preliminary Engineering
Design Survey
Funding Administration
Environmental Documentation - PES
ROW Documentation
Construction Authorization - RFA
Data Collection
Records Research and Field Reviews
Preliminary Plans, Specifications, and Estimate
Plans, Specifications, and Estimate (PS&E)
Bidding and Construction Support
Caltrans Encroachment Permit
Bidding Support
Construction Support
Caltrans Award Package
Prepare Record Drawings (As-Builts)
Prepare Traffic Signal Timing Sheets

TOTAL HOURS
Subtotal Labor:

Other Direct Costs
Labor Escalation
TOTAL COST:

Name

MATT BARTZ RAMON

GONZALEZ
SAUL
MELGAREJO JR.

ARMANDO
DUPONT JR.

ROBERT

STEFFAN
HECTOR

NAVARRO
DANIEL

OSWALDO

GONZALEZ

ANN MARIE
RUELAS
120.00% Overhead % Category/Title

PROJECT

SURVEYOR/QA/

QC MANAGER
SENIOR

PROJECT

MANAGER

PROJECT

MANAGER

FIELD DATA

PROCESSING

MANAGER
SURVEY

TECHNICIAN DRAFTER RESEARCH

CONTROLLER /
LABOR

COMPLIANCE
10% Fee% Direct Rate $56.25 $72.12 $72.12 $32.00 $42.00 $38.50 $22.00 $52.88 $81.24 $80.32 $42.50 $22.50 Billing Rate $136.13 $174.53 $174.53 $77.44 $101.64 $93.17 $53.24 $127.97 $196.60 $194.37 $102.85 $54.45 Task 1 $ -
Task 2 $ -
Task 3 2 2 6 8 14 24 8 1 24 24 9 9 131 $ 17,300.05

3.1 2 2 6 8 14 24 8 1 24 24 9 9 131 $ 17,300.05

3.2 $ -

3.2.1 $ -

3.2.2 $ -

3.2.3 $ -

3.3 $ -

3.4 $ -

3.5 $ -
Task 4 $ -
Task 5 $ -
Task 6 $ -
Task 7 $ -
2 2 6 8 14 24 8 1 24 24 9 9 131
$272.25 $349.06 $1,047.18 $619.52 $1,422.96 $2,236.08 $425.92 $127.97 $4,718.42 $4,664.99 $925.65 $490.05 $ 17,300.05 $ -
$ 17,300.05

CITY OF WEST COVINA
Azusa Avenue Pedestrian Handicap Accessibility & Signal Synchronization Improvements Project, CA985 CALVADA SURVEYING, INC.

LAND

SURVEYOR

CHIEF OF
PARTY

PREVAILING
WAGE
LAND

SURVEYOR

CHAINMAN

PREVAILING
WAGE
LAND

SURVEYOR

CHIEF OF
PARTY
NON

PREVAILING
WAGE
LAND

SURVEYOR

CHAINMAN
NON

PREVAILING
WAGE Total
Hours
Total
Costs
Project Management
Utility Coordination
Preliminary Engineering
Design Survey
Funding Administration
Environmental Documentation
ROW Documentation
Construction Authorization
Data Collection
Records Research and Field Reviews
Preliminary Plans, Specifications, and Estimate
Plans, Specifications, and Estimate (PS&E)
Bidding and Construction Support
Prepare Record Drawings (As-Builts)
Prepare Traffic Signal Timing Sheets
TOTAL COST:

TOTAL HOURS
Subtotal Labor:

Other Direct Costs
ATTACHMENT NO. 3
Kimley-Horn and Associates, Inc.

Design Engineering Services
Azusa Avenue Pedestrian Handicap Accessibility &
Signal Synchronization Improvements Project
Form Revised October 2024
1 PROFESSIONAL SERVICES AGREEMENT

BETWEEN

CITY OF WEST COVINA
AND
KIMLEY-HORN AND ASSOCIATES, INC.

FOR

AZUSA AVENUE PEDESTRIAN HANDICAP ACCESSIBILITY & SIGNAL

SYNCHRONIZATION IMPROVEMENTS PROJECT
THIS PROFESSIONAL SERVICES AGREEMENT is made and entered into as of July 1, 2025 (“Effective Date”), by and between the CITY OF WEST COVINA, a municipal corporation (“City”), and KIMLEY-HORN AND ASSOCIATES, INC., a North Carolina corporation (“Consultant”).

RECITALS
A. City proposes to utilize the services of Consultant as an independent contractor to City to provide design engineering services for the Azusa Avenue Pedestrian Handicap Accessibility & Signal Synchronization Improvements Project, as more fully described herein; and B. Consultant represents that it has that degree of specialized expertise contemplated within California Government Code Section 37103, and holds all necessary licenses to practice and perform the services herein contemplated; and
C. City and Consultant desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement; and
E. City issued Request for Proposals No. 2025-07 (the “RFP”), dated April 24, 2025, incorporated by this reference as if fully set forth herein, and F. City issued Addendum #1 to the RFP, dated May 6, 2025, Addendum #2 to the RFP, dated May 8, 2025, and Addendum #3 to the RFP, dated May 9, 2025, all of which are incorporated by this reference as if fully set forth herein; and G. Consultant’s response to the RFP was a material inducement to the City ultimately entering into this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in .

Kimley-Horn and Associates, Inc.

Design Engineering Services
Azusa Avenue Pedestrian Handicap Accessibility &
Signal Synchronization Improvements Project
Form Revised October 2024
2 Consultant’s Proposal, attached hereto as Exhibit “A” and incorporated herein.

1.2. Professional Practices. All professional services to be provided by Consultant pursuant to this Agreement shall be provided by personnel experienced in their respective fields and in a manner consistent with the standards of care, diligence and skill ordinarily exercised by professional consultants in similar fields and circumstances in accordance with sound professional practices. Consultant also warrants that it is familiar with all laws that may affect its performance of this Agreement and shall advise City of any changes in any laws that may affect Consultant’s performance of this Agreement. Consultant shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this Agreement. Consultant shall at all times observe and comply with all such laws and regulations. City officers and employees shall not be liable at law or in equity for any claims or damages occurring as a result of failure of Consultant to comply with this section.

1.3. Performance to Satisfaction of City. Consultant agrees to perform all the work to the reasonable satisfaction of the City. Evaluations of the work will be conducted by the City Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Consultant to review the quality of the work and resolve the matters of concern;
(b) Require Consultant to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.

1.4. Warranty. Consultant warrants that it shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement.

1.5. Non-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decisionmaking, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, sexual orientation, or veteran or military status, except as permitted pursuant to Section 12940 of the California Government Code.

1.6. Non-Exclusive Agreement. Consultant acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.

1.7. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and .

Kimley-Horn and Associates, Inc.

Design Engineering Services
Azusa Avenue Pedestrian Handicap Accessibility &
Signal Synchronization Improvements Project
Form Revised October 2024
3 employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.

1.8. Public Records Act Disclosure. Consultant has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Consultant, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 7920.000 et seq.).

Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in California Government Code Section 7924.510, and of which Consultant informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the court.

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit “B” (the “Fee Schedule”). Consultant’s total compensation shall not exceed Five Hundred Forty-Four Thousand One Hundred Twenty-One Dollars and Thirty-One Cents ($544,121.31).

2.2. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in Consultant’s Proposal unless the City Manager, prior to Consultant performing the additional services, approves such additional services in writing, memorialized in an amendment to this Agreement. Any additional services shall be charged at Consultant’s standard hourly rates as detailed in the Fee Schedule. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.

2.3. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than once a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.4. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after the termination or expiration of this Agreement.

Kimley-Horn and Associates, Inc.

Design Engineering Services
Azusa Avenue Pedestrian Handicap Accessibility &
Signal Synchronization Improvements Project
Form Revised October 2024
4 3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. Unless otherwise agreed to by the parties, the professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Consultant shall complete Tasks 1- 4 of the Scope of Services within nine (9) months from receipt of the City’s notice to proceed, unless a later date is agreed upon by the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and Consultant. Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue until Consultant completes the Scope of Services and submits all deliverables set forth in Exhibit A to the City’s satisfaction, unless previously terminated as provided herein.

4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Consultant. In the event of such termination, Consultant shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.

If Consultant defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled to at law, in equity, or under this Agreement.

Kimley-Horn and Associates, Inc.

Design Engineering Services
Azusa Avenue Pedestrian Handicap Accessibility &
Signal Synchronization Improvements Project
Form Revised October 2024
5 (c) Make a general assignment for the benefit of creditors; (d) Default in the performance of any obligation or payment of any indebtedness under this Agreement;
(e) Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
(f) Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.

4.3. Compensation. In the event of termination, City shall pay Consultant for reasonable costs incurred and professional services satisfactorily performed up to and including the effective date of the City’s written notice of termination, within forty-five (45) days after the effective date of the notice of termination or the final invoice of Consultant, whichever occurs last.

Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein.

4.4. Documents. In the event of termination of this Agreement, all documents prepared by Consultant in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of the effective date of the notice of termination, at no cost to City.

5.0. INSURANCE

5.1. Minimum Scope and Limits of Insurance. Consultant shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company authorized to do business in California, with a current A.M. Best’s rating of no less than A:VII, and approved by City:
(a) Commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than Two Million Dollars ($2,000,000.00) per occurrence, Four Million Dollars ($4,000,000.00) general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of Consultant arising out of or in connection with work to be performed under this Agreement, including coverage for any owned, hired, non-owned, or rented vehicles, in an amount not less than One Million Dollars ($1,000,000.00) combined single limit for each accident. (c) Workers’ compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no .

Kimley-Horn and Associates, Inc.

Design Engineering Services
Azusa Avenue Pedestrian Handicap Accessibility &
Signal Synchronization Improvements Project
Form Revised October 2024
6 less than One Million Dollars ($1,000,000.00) per accident for bodily injury or disease. Consultant agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Consultant for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.

By execution of this Agreement, Consultant certifies as follows:

I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers’ Compensation or to undertake self-insurance before commencing any of the work.

Consultant shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers’ Compensation Insurance, and shall furnish a Certificate of Insurance to the City before execution of this Agreement by the City. The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of Consultant to comply with this section.
(d) Professional liability (errors & omissions) insurance that covers the services to be performed in connection with this Agreement, in the minimum amount of One Million Dollars ($1,000,000.00) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the services required by this Agreement.

If Consultant maintains higher limits or has broader coverage than the minimums shown above, the City requires and shall be entitled to all coverage, and to the higher limits maintained by Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.

Kimley-Horn and Associates, Inc.

Design Engineering Services
Azusa Avenue Pedestrian Handicap Accessibility &
Signal Synchronization Improvements Project
Form Revised October 2024
7 (c) Primary Coverage: Consultant’s insurance coverage shall be primary insurance as respects the City of West Covina, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of West Covina shall be excess and not contributing with the insurance provided by this policy.
(d) Waiver of Subrogation: Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Consultant agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(e) Coverage Not Affected: Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of West Covina, its officers, officials, agents, employees, and volunteers. (f) Coverage Applies Separately: Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. The City may require Consultant to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.

5.4. Certificates of Insurance. Consultant shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.

5.5. Non-limiting. Nothing in this Section shall be construed as limiting in any way the indemnification provision contained in this Agreement.

6.0. GENERAL PROVISIONS

6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification.

6.2. Representatives. The City Manager or his or her designee shall be the .

Kimley-Horn and Associates, Inc.

Design Engineering Services
Azusa Avenue Pedestrian Handicap Accessibility &
Signal Synchronization Improvements Project
Form Revised October 2024
8 representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

Consultant shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Consultant called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Key Personnel. It is the intent of both parties to this Agreement that Consultant shall make available the professional services of Eric Sterling, who shall coordinate directly with City. Any substitution of key personnel must be approved in advance in writing by City’s Representative.

6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, Email or by U.S. mail. If by U.S. mail, it shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: (a) at the time of delivery if such communication is sent by personal delivery; (b) one (1) business day after the Email is sent if such communication is sent by Email, provided that no delivery failure notification has been received; and (c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:

Kimley-Horn and Associates, Inc.
660 S. Figueroa St., Ste. 2050
Los Angeles, CA 90017
City of West Covina
1444 West Garvey Ave. South
West Covina, CA 91790
Tel: (213) 261-4040 Tel: (626) 939-8733
Email: [email protected]
Attn: Jean Fares
Email: [email protected]
Attn: Robert Ortega

6.5. Attorneys’ Fees. If litigation is brought by any party in connection with this Agreement against another party, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.

6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant’s interest in this Agreement without City’s prior .

Kimley-Horn and Associates, Inc.

Design Engineering Services
Azusa Avenue Pedestrian Handicap Accessibility &
Signal Synchronization Improvements Project
Form Revised October 2024
9 written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement.

Regardless of City’s consent, no subletting or assignment shall release Consultant of Consultant’s obligation to perform all other obligations to be performed by Consultant hereunder for the term of this Agreement.

6.8. Indemnification and Hold Harmless.
(a) General Indemnification. Other than in the performance of design professional services, and to the fullest extent permitted by law, Consultant agrees to defend, with counsel of City’s choosing, indemnify, and hold harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable.

Notwithstanding the foregoing, Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.
(b) Indemnification for Design Professional Services. To the fullest extent permitted by law, Consultant agrees to defend, with counsel of City’s choosing, indemnify, and hold harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of, pertaining to, or relating to the negligence, recklessness, or willful misconduct of Consultant, its employees, and/or authorized subcontractors, in the performance of design professional services under this Agreement by a “design professional,” as such term is defined in California Civil Code section 2782.8(c). The defense obligation provided for hereunder shall apply without any advance showing of negligence, recklessness or willful misconduct of Consultant, its .

Kimley-Horn and Associates, Inc.

Design Engineering Services
Azusa Avenue Pedestrian Handicap Accessibility &
Signal Synchronization Improvements Project
Form Revised October 2024
10 employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, recklessness, or willful misconduct of Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon such negligence, recklessness, or willful misconduct, whether or not Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. In no event shall the cost to defend charged to Consultant exceed Consultant’s proportionate percentage of fault.

However, notwithstanding the previous sentence, in the event one or more defendants is unable to pay its share of defense costs due to bankruptcy or dissolution of the business, Consultant shall meet and confer with other parties regarding unpaid defense costs. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect.

6.9. Independent Contractor. Consultant is and shall be acting at all times as an independent contractor and not as an employee of City. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.

Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Consultant shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Consultant and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Consultant shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.

6.10. PERS Eligibility Indemnification. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
.

Kimley-Horn and Associates, Inc.

Design Engineering Services
Azusa Avenue Pedestrian Handicap Accessibility &
Signal Synchronization Improvements Project
Form Revised October 2024
11 Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

6.11. Cooperation. In the event any claim or action is brought against City relating to Consultant’s performance or services rendered under this Agreement, Consultant shall render any reasonable assistance and cooperation which City might require.

6.12. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Consultant or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Consultant agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Consultant. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant’s agents shall execute such documents as may be necessary from time to time to confirm City’s ownership of the copyright in such documents.

6.13. Electronic Safeguards. Consultant shall identify reasonably foreseeable internal and external risks to the privacy and security of personal information that could result in the unauthorized disclosure, misuse, alteration, destruction or other compromise of the information.

Consultant shall regularly assess the sufficiency of any safeguards and information security awareness training in place to control reasonably foreseeable internal and external risks, and evaluate and adjust those safeguards in light of the assessment.

6.14. Economic Interest Statement. Consultant hereby acknowledges that pursuant to California Government Code Section 87300 and the Conflict of Interest Code adopted by City, Consultant is designated in said Conflict of Interest Code and is therefore required to file an Economic Interest Statement (Form 700) with the City Clerk, for each employee providing advice under this Agreement, prior to the commencement of work, unless waived by the City Manager.

Kimley-Horn and Associates, Inc.

Design Engineering Services
Azusa Avenue Pedestrian Handicap Accessibility &
Signal Synchronization Improvements Project
Form Revised October 2024
12 conflict in any manner or degree with the performance of the services hereunder, including in any manner in violation of the Political Reform Act. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be used by Consultant as an officer, employee, agent, or subconsultant. Consultant further covenants that Consultant has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City and further covenants and agrees that Consultant and/or its subconsultants shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City prior to the completion of the work under this Agreement.

6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.17. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.

6.18. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.

6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.20. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.

6.21. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.

6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a .

Kimley-Horn and Associates, Inc.

Design Engineering Services
Azusa Avenue Pedestrian Handicap Accessibility &
Signal Synchronization Improvements Project
Form Revised October 2024
13 waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

6.24. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.

6.25. Counterparts and Electronic Signatures. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and may be executed by electronic signatures. All counterparts shall be construed together and shall constitute one agreement. Delivery of an executed counterpart of this Agreement by a .pdf data file or other scanned executed counterpart by email shall be equally as effective as delivery of a manually executed counterpart of this Agreement. Each duplicate and counterpart shall be equally admissible in evidence, and each shall fully bind each party who has executed it. The parties waive all right to challenge the admissibility or authenticity of this Agreement in a court of law based solely on the absence of an original signature.

6.26. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.

6.27. Taxpayer Identification Number. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W9, as issued by the Internal Revenue Service.
[SIGNATURE PAGE FOLLOWS.]
.

Kimley-Horn and Associates, Inc.

Design Engineering Services
Azusa Avenue Pedestrian Handicap Accessibility &
Signal Synchronization Improvements Project
Form Revised October 2024
14 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF WEST COVINA,
A municipal corporation
__________________________________ Date: __________________________ Milan Mrakich
Acting City Manager

CONSULTANT
__________________________________ Date: __________________________ Jean Fares
Senior Vice President
ATTEST:
__________________________________
Lisa Sherrick
Assistant City Clerk
APPROVED AS TO FORM:
__________________________________
Thomas P. Duarte
City Attorney
APPROVED AS TO INSURANCE:
__________________________________
Maria-Luisa Olea
Risk Management

EXHIBIT A
CONSULTANT’S PROPOSAL
[TO BE INSERTED FOLLOWING CITY COUNCIL APPROVAL.]

EXHIBIT B

FEE SCHEDULE
[TO BE INSERTED FOLLOWING CITY COUNCIL APPROVAL.]
AGENDA ITEM NO. 4

HUNTER & ASSOCIATES FOR THE NATIONAL POLLUTANT DISCHARGE

ELIMINATION SYSTEM (NPDES) PERMIT COMPLIANCE SERVICES AND SAFE,

CLEAN WATER (SCW) PROGRAM SERVICES
RECOMMENDATION:

It is recommended that the City Council authorize the Acting City Manager to execute a Professional Services Agreement with John L. Hunter & Associates, Inc. for National Pollutant Elimination System (NDPES) permit compliance services and Safe, Clean Water (SCW) Program services for an initial term of two (2) years, with three optional one (1) year extensions, in an annual amount not to exceed $90,000, in such final form as approved by the City Attorney.

BACKGROUND:

In 1972, the National Pollutant Discharge Elimination System (NPDES) permit program was established under the federal Clean Water Act. The program is administered by the United States Environmental Protection Agency (EPA) and delegated to the State of California through the State Water Resources Control Board and Regional Water Quality Control Boards. The goal of the NPDES program is to regulate and control the discharge of pollutants into the nation’s waterways in order to protect water quality and public health.

Under the NPDES program, municipalities are required to obtain and comply with a Municipal Separate Storm Sewer System (MS4) permit. This permit mandates the implementation of programs and best management practices (BMPs) to reduce pollutants in stormwater runoff to the maximum extent practicable. Cities must develop and maintain a stormwater management plan, conduct regular inspections and monitoring, provide public education and outreach, enforce local ordinances related to stormwater, and submit annual reports demonstrating compliance with permit requirements.

Compliance with the NPDES permit is a continuous and resource-intensive effort, requiring technical expertise in water quality regulations, data management, field inspections, and reporting. In order to maintain compliance with current permit requirements and to prepare for future regulatory updates, the City currently contracts with John L. Hunter and Associates, Inc., which specializes in NPDES compliance and stormwater management.

DISCUSSION:

On August 18, 2015, the City entered into an agreement with John L. Hunter & Associates, Inc. for On August 18, 2015, the City entered into an agreement with John L. Hunter & Associates, Inc. for National Pollutant Discharge Elimination System (NPDES) Permit compliance services. The agreement had an initial term of one (1) year and was amended several times, extending the term through June 30, 2020.

On July 1, 2020, the City entered into an agreement with John L. Hunter & Associates, Inc. for National Pollutant Discharge Elimination System (NPDES) Permit compliance services. The agreement had an initial term of one (1) year and was amended several times, extending the term through June 30, 2025.

In accordance with Section 2-335(1) of the City of West Covina Municipal Code, professional services are exempt from competitive bidding requirements. Given John L. Hunter & Associates’ familiarity with the City's operations and development, as well as their experience within the San Gabriel Valley, staff requested a proposal from the firm to continue providing NPDES compliance services. The total annual cost of the John L. Hunter and Associates proposal is not to exceed $90,000. This is the same maximum annual cost identified in the most recent agreement entered into in July 2020 and is lower than the previous agreement that was entered into in August 2015.

To ensure uninterrupted NPDES permit compliance services, staff recommends that the City Council approve the attached agreement. Alternatively, the Council may direct the Acting City Manager to negotiate and execute a month-to-month agreement with John L. Hunter & Associates to allow time for consultant selection through the Request for Proposal (RFP) process. However, issuing an RFP does not guarantee receipt of proposals from other firms, nor does it guarantee lower costs.

LEGAL REVIEW:

The City Attorney's Office has reviewed the draft agreement and will review and approve the final form of the agreement prior to execution.

OPTIONS:

The City Council has the following options:

1. Approve Staff's recommendation; or
Authorize the Acting City Manager to negotiate and execute a month-to-month agreement with John L. Hunter & Associates and direct staff to issue a Request for Proposals for NPDES permit compliance services to bring back to the City Council at a later date; or

2. 3. Provide alternative direction.

Prepared by: Jo-Anne Burns, Deputy Community Development Director Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

Currently, the City pays John L. Hunter & Associates through Measure W funding. The new agreement with John L. Hunter & Associates is anticipated to continue being paid utilizing Measure W funding provided to the City for the duration of the agreement. There would be sufficient funds under Measure W in the proposed Fiscal Year 2025-2026 to cover the $90,000 maximum annual cost of the agreement with John L. Hunter & Associates.

Attachments
Attachment No. 1 - Professional Services Agreement
CITY COUNCIL GOALS & OBJECTIVES: A Well-Planned Community Enhance City Image and Effectiveness

1 John L. Hunter & Associates, Inc.

Form Revised October 2024

PROFESSIONAL SERVICES AGREEMENT

BETWEEN

CITY OF WEST COVINA
AND
JOHN L. HUNTER & ASSOCIATES, INC.

FOR

NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM

PERMIT COMPLIANCE SERVICES AND SAFE, CLEAN WATER PROGRAM SERVICES THIS PROFESSIONAL SERVICES AGREEMENT is made and entered into as of July 1, 2025 (“Effective Date”), by and between the CITY OF WEST COVINA, a municipal corporation (“City”), and JOHN L. HUNTER & ASSOCIATES, INC., a California corporation (“Consultant”).

RECITALS
A. City proposes to utilize the services of Consultant as an independent contractor to City to provide National Pollutant Discharge Elimination System (NDPES) Permit compliance services and Safe, Clean Water (SCW) Program services, as more fully described herein; and B. Consultant represents that it has that degree of specialized expertise necessary and holds all necessary licenses to practice and perform the services herein contemplated; and C. City and Consultant desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:

1.0. SERVICES PROVIDED BY CONSULTANT

1.1. Scope of Services. Consultant shall provide the professional services described in Consultant’s Proposal, attached hereto as Exhibit “A” and incorporated herein.

ATTACHMENT NO. 1
2 John L. Hunter & Associates, Inc.

Form Revised October 2024

1.5. Non-Discrimination. In performing this Agreement, Consultant shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decisionmaking, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, or veteran or military status, except as permitted pursuant to Section 12940 of the California Government Code.

1.7. Confidentiality. Employees of Consultant in the course of their duties may have access to financial, accounting, statistical, and personnel data of private individuals and employees of City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant’s covenant under this Section shall survive the termination of this Agreement.

Form Revised October 2024

2.0. COMPENSATION AND BILLING

2.1. Compensation. Consultant shall be paid in accordance with the fee schedule set forth in Exhibit A. Consultant’s annual compensation shall not exceed Ninety Thousand Dollars ($90,000.00).

2.2. Annual Rate Increases. Commencing on July 1, 2026, Consultant may increase Consultant’s hourly rates on an annual basis in an amount equal to the 12-month percentage change in the Consumer Price Index for all Urban Consumers (CPI-U) for the Los Angeles-Long Beach-Anaheim area as reported by the Bureau of Labor Statistics, provided that no annual increase to the hourly rates shall exceed three percent (3%). The change in CPI-U will be calculated based on the 12-month percentage change in CPI-U from April to April. If Consultant desires to increase the hourly rates as set forth herein, Consultant shall provide written notice to the City on or before June 1, which notice shall include reference to the CPI index, the percentage change in the CPI-U, and the revised hourly rates and rate schedule based on such CPI increase.

If written notice is submitted as required herein, the annual increase will go into effect on July 1.

No increase to the hourly rates will be retroactive.

2.3. Additional Services. Consultant shall not receive compensation for any services provided outside the scope of services specified in Consultant’s Proposal unless the City, prior to Consultant performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable. Should the City request in writing additional services that increase the scope of services, an additional fee based upon Consultant’s standard hourly rates shall be paid to Consultant for such additional services.

2.4. Method of Billing. Consultant may submit invoices to the City for approval on a progress basis, but no more often than once a month. Said invoice shall be based on the total of all Consultant’s services which have been completed to City’s sole satisfaction. City shall pay Consultant’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.

2.5. Records and Audits. Records of Consultant’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after the termination or expiration of this Agreement.

3.0. TIME OF PERFORMANCE

3.1. Commencement and Completion of Work. Unless otherwise agreed to by the parties, the professional services to be performed pursuant to this Agreement shall commence within five (5) days from the Effective Date of this Agreement. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.

Form Revised October 2024
laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of Consultant is encountered, a time extension may be mutually agreed upon in writing by the City and Consultant. Consultant shall present documentation satisfactory to the City to substantiate any request for a time extension.

4.0. TERM AND TERMINATION

4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of two (2) years, ending on June 30, 2027, unless previously terminated as provided herein.

Thereafter, this Agreement may be extended for a maximum of three (3) successive one (1) year periods. Such extensions, if any, will be evidenced by a written amendment to this Agreement.

The City also shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled to at law, in equity, or under this Agreement, immediately upon service of written notice of termination on Consultant, if the latter should:
(a) Be adjudged bankrupt;
(b) Become insolvent or have a receiver of its assets or property appointed because of insolvency;
(c) Make a general assignment for the benefit of creditors; (d) Default in the performance of any obligation or payment of any indebtedness under this Agreement;
(e) Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
(f) Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.

Form Revised October 2024
the effective date of the City’s written notice of termination, within forty-five (45) days after the effective date of the notice of termination or the final invoice of Consultant, whichever occurs last.

Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein.

5.0. INSURANCE

By execution of this Agreement, Consultant certifies as follows:

I am aware of, and will comply with, Section 3700 of the California Labor Code, requiring every employer to be insured against liability of Workers’ Compensation or to undertake self-insurance before commencing any of the work.
6 John L. Hunter & Associates, Inc.

Form Revised October 2024
Consultant shall also comply with Section 3800 of the California Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers’ Compensation Insurance, and shall furnish a Certificate of Insurance to the City before execution of this Agreement by the City. The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of Consultant to comply with this section.
(d) Professional liability (errors & omissions) insurance that covers the services to be performed in connection with this Agreement, in the minimum amount of One Million Dollars ($1,000,000.00) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement.

5.2. Endorsements. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(a) Additional Insureds: The City of West Covina and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of Consultant pursuant to its contract with the City; products and completed operations of Consultant; premises owned, occupied or used by Consultant; automobiles owned, leased, hired, or borrowed by Consultant. (b) Notice of Cancelation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (c) Primary Coverage: Consultant’s insurance coverage shall be primary insurance as respects the City of West Covina, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of West Covina shall be excess and not contributing with the insurance provided by this policy.
(d) Waiver of Subrogation: Consultant hereby grants to City a waiver of any right to subrogation which any insurer of said Consultant may acquire against the City by virtue of the payment of any loss under such insurance.

Form Revised October 2024
(f) Coverage Applies Separately: Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.

5.5. Non-limiting. Nothing in this Section shall be construed as limiting in any way the indemnification provision contained in this Agreement.

6.0. GENERAL PROVISIONS

6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.

6.3. Key Personnel. It is the intent of both parties to this Agreement that Consultant shall make available the professional services of Cameron McCullough and Hugo Garcia, who shall coordinate directly with City. Any substitution of key personnel must be approved in advance in writing by City’s Representative.

Form Revised October 2024
received; and (c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.

IF TO CONSULTANT: IF TO CITY:

John L. Hunter & Associates
6131 Orangethorpe Ave #300
Buena Park, CA 90620
City of West Covina
1444 West Garvey Ave. South
West Covina, CA 91790
Tel: (562) 726-4259 Tel: (626) 939-8423
Email: [email protected]
Attn: Cameron McCullough
Email: [email protected]
Attn: Roberto Ortega

6.7. Assignment. Consultant shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Consultant’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement.

6.8. Indemnification and Hold Harmless. Consultant agrees to defend, with counsel of City’s choosing, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Consultant’s sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of Consultant, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by Consultant, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of Consultant, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by Consultant, its employees, and/or authorized subcontractors under this Agreement, whether or not Consultant, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, Consultant shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Consultant’s Proposal, which shall be of no force and effect. 9 John L. Hunter & Associates, Inc.

Form Revised October 2024

Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Consultant and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.

Form Revised October 2024
furnished by Consultant. Consultant shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other related items as requested by City or its authorized representative, at no additional cost to the City. Consultant or Consultant’s agents shall execute such documents as may be necessary from time to time to confirm City’s ownership of the copyright in such documents.

6.15. Conflict of Interest. Consultant and its officers, employees, associates and subconsultants, if any, will comply with all conflict of interest statutes of the State of California applicable to Consultant’s services under this Agreement, including, but not limited to, the Political Reform Act of 1974 (California Government Code Section 81000, et seq.) and California Government Code Sections 1090-1092. Consultant covenants that none of Consultant’s officers or principals have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of the services hereunder, including in any manner in violation of the Political Reform Act. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be used by Consultant as an officer, employee, agent, or subconsultant. Consultant further covenants that Consultant has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City and further covenants and agrees that Consultant and/or its subconsultants shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City prior to the completion of the work under this Agreement.

6.16. Prohibited Employment. Consultant will not employ any regular employee of City while this Agreement is in effect.

6.19. No Third Party Beneficiary Rights. This Agreement is entered into for the sole 11 John L. Hunter & Associates, Inc.

Form Revised October 2024
benefit of City and Consultant and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.

6.22. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.

6.23. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.

Form Revised October 2024

6.27. Taxpayer Identification Number. Consultant shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W9, as issued by the Internal Revenue Service.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by and through their respective authorized officers, as of the date first above written.

CITY OF WEST COVINA,
A municipal corporation
__________________________________ Date: __________________________ Milan Mrakich
Acting City Manager

CONSULTANT
__________________________________ Date: __________________________ Cameron McCullough
Vice President
__________________________________ Date: __________________________ Jillian Brickley
Secretary
ATTEST:
__________________________________
Lisa Sherrick
Assistant City Clerk
APPROVED AS TO FORM:
__________________________________
Thomas P. Duarte
City Attorney
APPROVED AS TO INSURANCE:
__________________________________
Maria-Luisa Olea
Risk Management

EXHIBIT A
CONSULTANT’S PROPOSAL
Municipal NPDES and SCW Program
Services

PROPOSAL
2025.06.12
Prepared for: The City of West Covina
1444 W Garvey Ave
West Covina, CA 91790
Prepared by: John L. Hunter & Associates
6131 Orangethorpe Ave #300
Buena Park, CA 90620
Cameron McCullough Hugo Garcia
Project Manager Project Lead
[email protected] [email protected]
Proposal for Municipal NPDES and SCW Program Services June 12, 2025 P a g e i
Table of Contents

1. Project Team ..................................................................................................................................... 1

2. Firm Profile ...................................................................................................................................... 10

2.1. Relevant Firm Experience ................................................................................................................ 10

3. Scope of Services Available to the City and Approach .................................................................... 13

4. Rate Schedule and Estimated Costs ................................................................................................ 15

4.1. Rate Schedule .................................................................................................................................. 15

4.2. Estimated Annual Not-to-Exceed Total ........................................................................................... 16

Proposal for Municipal NPDES and SCW Program Services June 12, 2025 P a g e 1

1. Project Team
Table 1 lists the key personnel for this project and their typical project roles. Resumes are included in the following pages
Table 1. Key Project Team Personnel and Roles
Program Title Team Member Information
Project Manager
Name Cameron McCullough, MS, CPSWQ, QSD/P, IGP ToR
Roles POC, leads project team, oversees budget and schedule Contact [email protected], 562.726.4259
Project Lead
Name Hugo Garcia, CPSWQ, CESSWI, QSD/P
Roles POC, leads implementation of services and trash compliance services Project Lead
Name Jillian Brickey, MS, CPSWQ, QSD/P, CGP ToR
Roles POC, leads PLD services, and provides technical assistance.

Project Engineer
Name Michelle Staffield, PE, MSE, CPSWQ, QSD
Roles Reviews plans.

Project Lead
Name Michelle Kim, MSE, CPSWQ, QSD
Roles Reviews plans
Sr Compliance
Specialist
Name Wilson Duong, CPSWQ, CESSWI, QSP
Roles Assists in implementing and leading field services.

Staff Engineer Name Chris Chew, PE, QSD/P
Roles Oversees plan review and engineering.

Principal in
Charge
Name John Hunter, PE
Roles Provides as-needed technical assistance and project oversight.

Proposal for Municipal NPDES and SCW Program Services June 12, 2025 P a g e 2
Cameron McCullough, CPSWQ, QSD/P, IGP ToR
Director
Cameron McCullough has 21 years of experience in the
environmental compliance field, specializing in municipal surface water quality. His experience includes municipal NPDES, TMDL, and SSO control programs administration and implementation, funding—including the Safe, Clean Water Program, compliance planning, staff training, and representing client interests in interactions with regulators and other stakeholders.

Recent experience and qualifications
Mr. McCullough currently serves as a contracted project manager and primary contact for nine local cities’ surface water quality programs and provides as-needed general technical assistance to 28 local cities. Programs administered include those for state NPDES stormwater discharge permits (MS4, IGP, CGP), state non-stormwater discharge permits and orders (e.g., sanitary sewer overflows and drinking water system discharges), and local ordinances related to these programs (e.g., for the Safe, Clean Water Program, stormwater and urban runoff pollution prevention, and FOG/Industrial Waste Control). The table below lists specific clients, roles, and tasks for relevant contracted services.

Relevant Experience Currently or Recently Provided
Project Manager for contracted Municipal NPDES Program implementation assistance Clients Arcadia, Burbank, Glendale, Inglewood, South El Monte, South Pasadena, Stanton, Villa Park, and West Covina (9 cities total)
Tasks Varies per client, including client representation with watershed groups and regulators, program administration, WMP/TMDL/trash prohibition compliance planning, training, reporting, studies, and oversight of control programs such as inspections and public outreach.

Budget $600,000/year total
Lead Technical Support for as-needed Municipal NPDES technical assistance Clients The clients listed above, as well as Artesia, Baldwin Park, Compton, Covina, Diamond Bar, Downey, Hawthorne, Hermosa Beach, Lomita, Long Beach, Monterey Park, Norwalk, Paramount, Pasadena, Pico Rivera, RPV, Temple City, West Hollywood, and Whittier (28 total) Tasks Varies per client, including but not limited to staff training, NPDES Permit compliance inquiries, and assistance with strategic WMP/TMDL compliance planning.

Lead Technical Support for contracted Safe, Clean Water Program (SCWP) implementation assistance Clients The 28 clients listed above, and Hawaiian Gardens, La Mirada, and Lynwood (31 total) Tasks Varies per client, including Annual Plan and Expenditure Report development and preparation, and general technical assistance. For Burbank (2020), Diamond Bar (2020), and South Pasadena (2 in 2020, 1 in 2021), tasks included project concept planning and TRP application preparation.

Project Manager for Watershed Management Group Reporting and WMP Adaptive Management Clients Agencies within the Lower LA River and Lower San Gabriel River Watershed Management Groups Tasks Administering the preparation and adaptive management of WMPs and watershed reporting.

Client Representation for NPDES Program Audits
Clients Diamond Bar (2019), Glendale (‘20), Seal Beach (‘10, ‘06), Stanton (‘14, ‘10), Villa Park (‘19) Tasks Represented cities in MS4 NPDES Permit compliance audits from Cal EPA and Federal EPA. 21 years of project experience
Education
M.S., Applied Mathematics, CSULB
B.S., Physics, CSULB
Certifications
CPSWQ, EnviroCert (#0842)
QSD/QSP, CASQA (#22706)
IGP Trainer of Record, CASQA (#079)
Affiliations
Phi Beta Kappa Society
Society for Industrial & Applied Math
Proposal for Municipal NPDES and SCW Program Services June 12, 2025 P a g e 3
Hugo Garcia, CPSWQ, CESSWI, QSD/P
Assistant Project Manager
Hugo Garcia has 13 years of experience with John L. Hunter & Associates, specializing in NPDES and Industrial Waste/FOG Control regulations. His experiences include implementation of Municipal NPDES Programs for Industrial/Commercial Facilities, Development Construction, Municipal Activities, Planning and Land Development, Public Information and Participation, and Illicit Connections & Illicit Discharge Elimination Programs. In addition, Hugo provides TMDL implementation and reporting, and serves as JLHA’s lead GIS Specialist.

Recent Experience and Project Qualifications
Mr. Garcia currently serves as both a Senior Project Analyst and Compliance Specialist whose responsibilities include providing assistance with the implementation of several Watershed Management Programs in Los Angeles and Orange County, as well as conducting stormwater compliance inspections (e.g., La Habra, and South Gate). Specific examples of recent experience and project qualifications include:
 Assisting with the development, implementation, and compliance reporting components of Trash TMDLs for the Cities of Alhambra, Arcadia, Burbank, Downey, Glendale, Inglewood, Long Beach, Lomita, Lynwood, Monterey Park, Paramount, Pasadena, Pico Rivera, Rancho Palos Verdes, Signal Hill, South El Monte, South Gate, South Pasadena, Temple City, and West Hollywood.  Assisting with the development of the Lower Los Angeles River Watershed Management Group Trash Monitoring Reporting Plan (TMRP), Trash Minimum Frequency of Assessment and Collection (MFAC/BMP) Programs for the Cities of Arcadia, Burbank, Downey, Glendale, Long Beach, Pasadena, and Pico Rivera, and Plastic Pellet Management Programs (PMRPs) for the Cities of Arcadia, Burbank, Glendale, Monterey Park, Pasadena, San Gabriel, South El Monte, South Pasadena, and Temple City.  Assisting with Industrial General NPDES Stormwater Permit compliance activities and Stormwater Pollution Prevention Plans (SWPPPs) for municipal facilities located in the Cities of Laguna Beach, La Mirada, San Gabriel, Signal Hill, and West Covina.
 Conducting over 3,000 NPDES compliance inspections at industrial/commercial facilities (e.g., food facilities, automotive repair facilities, and facilities subject to the Industrial General Permit) and construction sites.
 Developing and maintaining GIS databases of 1) potential sites for low impact development (LID) retrofit projects to comply with various Watershed Management Programs, 2) catch basin retrofit locations to comply with Trash TMDLs and the statewide Trash Provisions, and 3) MS4 outfall and nonstormwater discharges locations to comply with Coordinated Integrated Monitoring Programs (CIMPs).
 Reviewing preliminary plumbing plans for new development and tenant improvement projects at Industrial Waste/FOG facilities in the cities of Arcadia, Signal Hill, South El Monte, South Gate, and Stanton.
 Assisting with the review of small site Low Impact Development (LID) plans for conformance with cityspecific LID standards for the Cities of Signal Hill, South Gate, and West Hollywood.  Developing retrofit opportunity inventories for multi-watershed/multi-jurisdictional grants.

Education
B.S., Environmental Science, UCR
Certifications and Training
CPSWQ, EnviroCert (#1183)
CESSWI, EnviroCert (#4769)
QSD/P, CASQA (#27064)
Professional Certificate in GIS
Basic Inspector Academy, Cal EPA
Spanish fluency
Proposal for Municipal NPDES and SCW Program Services June 12, 2025 P a g e 4
Jillian Brickey, MS, CPSWQ, QSD/P, CGP ToR
Project Manager
Jillian Brickey has 19 years of experience in environmental management, specializing in stormwater and watershed
management and water conservation. Her relevant experiences include implementing and managing NPDES municipal Permit programs for Low Impact Development, Development Construction, and TMDL/watershed management. Tasks include includes plan review and approval, reporting, training municipal staff in program implementation, and representing client interests in interactions with regulators and other stakeholders.

Recent Experience and Project Qualifications
Municipal NPDES Permit Management: Ms. Brickey serves as a Programs Manager of municipal NPDES Permit programs for multiple cities throughout the Southland. NPDES Permits managed include all elements of the MS4 and CGP Permits, including erosion/sediment control and Low Impact Development (LID) for construction projects, and TMDL implementation for water bodies impaired by trash, metals, toxics, and bacteria. Through these management activities, she has:
 Represented cities in MS4 NPDES Permit New Development compliance audits from the Regional Water Quality Control Board. (Seal Beach: 2010, 2015, South Gate: 2024, Stanton: 2010).  Developed TMDL compliance plans for Metals, Toxics, Bacteria, and Trash. (Lower Los Angeles River, Lower San Gabriel River, Long Beach Nearshore Watersheds: 2013-2016.)  Served as primary contact with clients and represented their interests when interacting with regulators. (Covina, La Habra, Seal Beach, South Pasadena, Stanton, Pasadena, West Hollywood).  Developed Stormwater Quality Management Programs (Seal Beach: 2011), LID compliance guideline documents (Gateway cities, 2014), and LID ordinances (2014).  Held CGP QSD/QSP training as a CGP ToR (Pasadena, 2016) and led over one hundred municipal training sessions in MS4 and CGP Permits. (Over 20 municipal clients: 2008-2016).  Reviewed on behalf of municipal clients hundreds of LID Plans, WQMPs, and SWPPPs and verified proper installation and maintenance of hundreds of LID BMPs.
 Supervised JLHA plan checking staff.

Watershed Management: Ms. Brickey served as a Project Manager for the development of the WMPs for the Lower Los Angeles River and Lower San Gabriel River Watershed Groups (2013-2016). The WMPs were developed by MS4 Permittees with shared watershed boundaries, with the objective of achieving surface water quality standards. Tasks included evaluating existing control measures and developing new control measures and compliance schedules to achieve water quality standards. She also oversaw the development and implementation of LID ordinances as required by the WMP development process. This included preparing a LID Ordinance Equivalency Demonstration for the City of Long Beach.

She has also led multi-jurisdictional workshops and technical committees on watershed management program implementation, and engaged with Regional Water Quality Control Board members, staff, and non-governmental organizations in support of contested issues regarding the watershed management compliance approach. Through representation of municipal clients’ stakeholder interests, Ms. Brickey has also participated in the development of watershed management programs and monitoring programs for the Upper Los Angeles River, Upper San Gabriel River, and Peninsula Cities Watershed Groups (2013-present).

19 Years of Experience in Water Quality
Education
M.S., Environmental Science, CSUF
B.S., Zoology, Cal State Poly Pomona
Certifications
CPSWQ, EnviroCert (#0845)
QSD/QSP, CASQA (#22731)
CGP Trainer of Record, CASQA
Proposal for Municipal NPDES and SCW Program Services June 12, 2025 P a g e 5
Michelle Staffield, PE, MSE, CPSWQ, QSD
Project Manager
Michelle Staffield has 18 years of experience in the water quality field, specializing in surface water quality regulation in local regions including Los Angeles, Orange County, and San Diego.

Her experiences include managing the development and
implementation of point and non-point source programs—
including NPDES and TMDL programs for municipalities—
funding, including the Safe, Clean Water Program, assisting and training municipal staff in their in-house NPDES programs, and representing client interests in interactions with regulators and other stakeholders.

Recent Experience and Project Qualifications
Michelle serves as a Project Manager and technical lead on various stormwater infrastructure projects for municipalities involving planning, review, and implementation. In this role her relevant experiences and tasks include implementing and managing NPDES municipal permit provisions such as watershed management and TMDL compliance, Best Management Practices (BMPs) and Low Impact Development (LID) for planning and land development, construction, and industrial/commercial activities, public information and participation, and general programs management and technical assistance. She is also involved in the development and review of Watershed and Stormwater Management Programs, Water Quality Management Plans (WQMPs), and LID Plans.

Municipal NPDES Permit Management: Some of Michelle’s current client-specific responsibilities include:
 Reviewing LID Plans following the standards of the Los Angeles County area-wide MS4 Permit for the cities of Covina, Diamond Bar, Downey, Hawaiian Gardens, Long Beach, Lynwood, Monterey Park, Norwalk, Pasadena, Pico Rivera, Rancho Palos Verdes, Santa Fe Springs, Signal Hill, South El Monte, South Gate, West Hollywood, West Covina, and Whittier.
 Reviewing WQMPs following the standards of the North Orange County area-wide MS4 Permit for the cities of Buena Park, Fullerton, La Habra, Laguna Woods, Placentia, Seal Beach, Stanton, and Villa Park. (WQMPs are the Orange County-equivalent of Los Angeles County’s LID Plans.)  Serving as point-of-contact with project engineers for the LID Plan and WQMP review process.  Conducting post-construction BMP verification and maintenance inspections for the cities of Covina, Diamond Bar, Downey, Fullerton, Hawaiian Gardens, La Habra, Laguna Woods, Norwalk, Placentia, Rancho Palos Verdes, Seal Beach, Signal Hill, Stanton, West Hollywood, and Whittier.  Assisting in municipal TMDL compliance activities, including the preparation of Trash TMDL studies and compliance reports, and Bacteria TMDL studies and Load Reduction Strategy reports.  Assisting in NPDES program management for the cities of Compton, Hawthorne, Hermosa Beach, Inglewood, Lomita, Rancho Palos Verdes, Signal Hill, and West Hollywood. Tasks include serving as a point-of-contact with City staff, representing city interests at watershed meetings and other related meetings and hearings, and preparing the Individual Annual Report.

Watershed Management: Through representation of municipal clients’ stakeholder interests, Michelle also participates in the development and implementation of watershed management programs and monitoring programs for the Dominguez Channel, Los Cerritos Channel, Lower Los Angeles River, Lower San Gabriel River, and Peninsula Cities.

Education
M.S., Civil Engineering, LMU
B.S., Ecology, Behavior, & Evolution, UCSD
Certifications
CA Professional Civil Engineer (#88904)
CPSWQ, EnviroCert (#1136)
QSD, CASCA (#26529)
Proposal for Municipal NPDES and SCW Program Services June 12, 2025 P a g e 6
Michelle Kim, MSE, CPSWQ, QSD
Project Engineer
Michelle Kim has 18 years of experience in the water
quality industry, which includes potable water,
wastewater, and stormwater. Michelle serves as a
Project Manager and technical lead on various
stormwater infrastructure projects for municipalities
involving planning, review, implementation, and
funding (including the Safe Clean Water Program).

Her relevant experiences and tasks include
implementing and managing NPDES municipal
permit provisions such as watershed management
and TMDL compliance, Best Management Practices
(BMPs) and Low Impact Development (LID) for planning and land development, construction, industrial/commercial activities, and public information and participation. She is also involved in the development and review of Watershed Management Programs (WMPs), Water Quality Management Plans (WQMPs), and LID Plans. Her experience also includes compliance planning, staff training, and representing client interests in interactions with regulators and other stakeholders.

Michelle’s client-specific responsibilities at JLHA include:
 Reviewing LID Plans following the standards of the Los Angeles County area-wide MS4 Permit for the Cities of Covina, Diamond Bar, Downey, Hawaiian Gardens, Long Beach, Lynwood, Monterey Park, Norwalk, Pasadena, Rancho Palos Verdes, Santa Fe Springs, Signal Hill, South El Monte, South Gate, West Covina, West Hollywood, and Whittier.
 Reviewing WQMPs following the standards of the North Orange County area-wide MS4 Permit for the Cities of La Habra, Placentia, Seal Beach, Stanton, and Villa Park. (WQMPs are the Orange Countyequivalent of Los Angeles County’s LID Plans.)  Serving as point-of-contact with project engineers for the LID Plan and WQMP review process.  Conducting post-construction BMP verification inspections.  Conducting training to municipal staff on LID.
 Assisting in municipal TMDL compliance activities, including the preparation of Trash TMDL studies and compliance reports, and Bacteria TMDL studies and Load Reduction Strategy reports.  Assisting in MS4 Permit Project Management for the Cities of Diamond Bar, Downey, La Mirada, Long Beach, Lynwood, Monterey Park, Pico Rivera, Temple City, and Whittier. Tasks include serving as a point-of-contact with city staff, representing city interests at watershed meetings and other NPDESrelated meetings and hearings, and preparing Annual Reports.  Assisting in Watershed Management efforts under the LA County area-wide MS4 Permit. This includes management of the Lower Los Angeles River Watershed Management Group (WMG), Lower San Gabriel River WMG, and Long Beach Nearshore WMG. Tasks include administering meetings, managing subcontractors, representing the groups in interactions with regulators, and preparing compliance reports, such as Watershed Annual Reports, WMP Progress Reports, and Adaptive Management reports.

18 years of project experience
Education
M.S., Civil Engineering, Loyola Marymount
B.S., Environmental Science, UC Berkeley
B.A., Public Health, UC Berkeley
Certifications
CPSWQ, EnviroCert (#1134)
QSD, CASQA (#26504)
EIT, NCEES (#141554)
Grade 3 Laboratory Analyst, CWEA (#130133001)
Proposal for Municipal NPDES and SCW Program Services June 12, 2025 P a g e 7
Wilson Duong, CPSWQ, CESSWI, QSD/P
Senior Inspector
Wilson Duong has nine years of experience with John L. Hunter & Associates, specializing in NPDES and Industrial Waste/FOG Control regulations. His experiences include implementation of Municipal NPDES Programs for Industrial/Commercial Facilities, Development Construction, Public Information and Participation, and Illicit Connections & Illicit Discharge Elimination Programs. In addition, Wilson provides TMDL implementation and reporting, and serves as one of JLHA’s GIS Specialists.

Recent Experience and Project Qualifications
Mr. Duong currently serves as an Environmental Senior Compliance Specialist whose responsibilities include implementing compliance inspection programs for stormwater, industrial waste, and fats, oils, grease (FOG), as well as providing assistance with the implementation of several Watershed Management Programs in Los Angeles and Orange County, Specific examples of recent experience and project qualifications include:
 Conducting industrial waste and FOG inspections at industrial/commercial facilities (e.g., food service establishments, food processing, manufacturing, and automotive body/repair/wash).  Assisting with implementation and processing of Industrial Waste/FOG program permitting. (Covina, El Monte, South El Monte).
 Assisting with implementation of Industrial Waste/FOG program fee recovery billing. (South El Monte).  Assisting with reviewing preliminary plumbing plans for new development and tenant improvement projects at Industrial Waste/FOG facilities. (South El Monte).  Conducting NPDES compliance inspections at industrial/commercial facilities (e.g., food facilities, automotive facilities, and facilities subject to the Industrial General Permit), and construction sites.  Assisting with implementation of Senate Bill 205 (Business Licenses: Storm Water Discharge Compliance). (Artesia, La Mirada, Long Beach, Pico Rivera, Signal Hill, Stanton, West Covina).  Training and supervising new JLHA inspectors on proper inspection procedures for the NPDES, and Industrial Waste/FOG programs.
 Developing and maintaining inspection facility databases for the NPDES, and Industrial Waste/FOG programs
 Assisting with the implementation component of Trash TMDLs. (Burbank, Monterey Park).  Assisting with the implementation component of the Lower Los Angeles River Trash Minimum Frequency of Assessment and Collection (MFAC/BMP) Programs. (Burbank, Glendale, Long Beach, Pico Rivera).
 Assisting with the development of GIS-based implementation plans to comply with the Statewide Trash Provisions for 22 local municipalities.
 Developing and maintaining GIS databases of 1) potential sites for low impact development (LID) retrofit projects to comply with various Watershed Management Programs.

Education
B.S., Environmental Science, UCR
Certifications and Training
CPSWQ, EnviroCert (#1548)
CESSWI, EnviroCert (#5626)
QSD/P, CASQA (#28450)
Basic Inspector Academy, Cal EPA
Proposal for Municipal NPDES and SCW Program Services June 12, 2025 P a g e 8
Chris Chew, PE, QSD
Staff Civil Engineer
Overview
Mr. Chew serves as a Staff Civil Engineer. He has over 20 years of municipal experience reviewing structural and architectural plans. His specialty lies in reviewing such plans for compliance with Permits (including MS4), City ordinances (including LID and Green Streets /Erosion Control), Building Codes, and other State Laws.

Education
 M.S. Civil Engineering, Texas Tech University
 B.S. Civil Engineering, Texas Tech University
Certifications and Licenses
 CA Professional Civil Engineer (#47147)
 Qualified SWPPP Developer (QSD)
Related Experience
With JLHA (Starting 2021)
 Reviews structural and architectural plans and residential and large and complicated buildings for compliance with the MS4 Permit, City Ordinances and State Law.
 Interacts with developers to facilitate completion of their projects.  Code Consultant.

City of Glendale, Principal Civil Engineer (2015-2020)
 Supervise and manage the Land Development, GIS, Surveying, Real Property, Stormwater and Wastewater Sections.
 Supervise and manage the review of grading and public improvement plans, encroachment plans, subdivision maps, covenant and agreements, street vacations and dedications.  Update City’s ordinances relating to engineering requirements in the Glendale Municipal Code, Glendale Building Code and Low Impact Development Ordinance.
 Review development plans for construction and code compliance.  Represent the City of Glendale in meetings with other public agencies relating to wastewater and stormwater issues.
 Manage and implement the Municipal Separate Storm Sewer System (MS4) program.  Responsible for the management of the Wastewater contracts with City of Los Angeles relating to the Amalgamated System and the Los Angeles Glendale Water Reclamation Plant.  Manage wastewater rate study involving cost of service analysis.  Solicit, prepare, and manage professional service agreements.  Coordinate with architects, engineers, contractors, and other City staffs on development projects.  Review City Council’s staff report submittals.
 Review and evaluate employee’s job performance.

City of Glendale, Senior Civil Engineer (2009-2015)
 Supervise and manage the Land Development, GIS, and Surveying Groups.  Review development plans for construction and code compliance.  Determine requirements for subdivisions, grading permits, construction permits and bonds.  Coordinate with architects, engineers, contractors, and other City staffs on development projects.  Review Council’s staff report submittals.
 Response to citizen’s requests and complaints.
 Manage the construction of federally funded slope repair project and supervise the analysis and reports on disputed construction costs, procedures, bids, and contract.  Oversee preparation and revision of maps, surveys, wastewater records, and the storage and filing of various records and project files.
 Develop a handbook that describes the permitting procedures for various permits.  Review and evaluate employee’s job performance.

Proposal for Municipal NPDES and SCW Program Services June 12, 2025 P a g e 9
John L. Hunter, PE
Principal
Mr. Hunter serves as the Principal of JLHA. He has over 30 years of experience in municipal environmental programs and currently oversees or otherwise assists with: (1)
elements of over 40 separate municipal NPDES programs
that covers sub-programs such as: watershed and
stormwater management, TMDL implementation, plan
reviews, industrial and construction inspections, training, O&M activities, public outreach, and monitoring and
reporting; (2) elements of 30 municipal Safe, Clean Water Programs, (3) eleven municipal FOG or Industrial Waste programs encompassing permitting, inspections and enforcement; (4) six municipal Used Oil Recycling programs; (5) three municipal Beverage Container Recycling programs; and (6) two water conservation programs.

Related Experience
Representation, Advocacy, and Leadership
Since May 2016, Mr. Hunter has served as the chair for the LA Permit Group, which facilitates discussions and provides area wide Permit updates to affected parties within LA County that are under the Regional MS4 NPDES Permit. He coordinates this role with staff from the County of Los Angeles, as well as other Permit stakeholders.

Historically, he has also chaired the Los Angeles River Watershed Management Committee and the Santa Monica Bay Bacterial TMDL J7 Subcommittee.

For decades Mr. Hunter has regularly represented client interests in meetings with Regional Board staff and members, most recently regarding topics such WMPs, CIMPs, TMDLs, trash provisions, and other new Permit mandates. Most recently this included providing written and oral comments on the 2021 Regional MS4 NPDES Permit on behalf of the Lower San Gabriel River and Lower LA River Watershed Management Groups.

Through these experiences, Mr. Hunter has played a leadership role in the continued countywide development and implementation of the Municipal NPDES Program in the LA Region.

Watershed Management and Safe, Clean Water Program
Mr. Hunter serves as the Principal-in-Charge for contracted program administration and implementation assistance to the Lower Los Angeles River Watershed Group, the Lower San Gabriel River Watershed Group, the Peninsula Cities Watershed Group, and the Long Beach Near-shore watersheds. Services overseen include preparation and adaptive management of the WMPs, CIMP monitoring, annual compliance reporting, project concept planning, and SCWP application preparation. This includes presenting SCWP funding projects to the Watershed Area Steering Committees (WASCs). He also participates as needed in the Upper Los Angeles River Watershed Group, the Dominguez Channel Watershed Group, and the Los Cerritos Channel Watershed Group.

Total Maximum Daily Loads and NPDES Permit Implementation Mr. Hunter oversaw development of the Reach 1 Metals TMDL Implementation Plan on behalf of nine local agencies. The Plan was used as a source document for the Compliance Schedule in the Lower LA River WMP.

He has also administered Trash TMDL studies and associated compliance reports for 19 cities, and continues to oversee the development and implementation of the federally required NPDES Municipal Permit Minimum Control Measures for over 30 cities.

Over 30 years of project experience
Education
B.S. Chemical Engineering, CSULB
B.S. Biological Sciences, UCI
Certifications and Licenses
CA Professional Chemical Engineer, 4724
CA Registered Environmental Assessor, 0900
CA Hazardous Substance Removal, A3382
CA General Engineering License, A-582340
Proposal for Municipal NPDES and SCW Program Services June 12, 2025 P a g e 10

2. Firm Profile
John L. Hunter and Associates, Inc. (JLHA) is an environmental consulting corporation founded in 1985. We specialize in assisting cities implement water quality and conservation programs. This includes NPDES/pollution prevention, watershed management, sewer spill prevention, water conservation, and recycling. Services include administration, planning, reporting, and funding, as well as inspections, engineering, monitoring, public education, and training.

2.1. Relevant Firm Experience
Our firm’s experience in Municipal NPDES begins with the inception of MS4 Permits in the 1990s.

Table 2 of this proposal includes a complete list of the MS4 NPDES services we provide to current municipal clients, as well as our years of service. These services include the following:
 44 cities, 4 Watershed Management Groups (WMGs): Program management or technical support,
 48 cities: Field inspections, including evaluation of LID, construction, and industrial/commercial BMPs,
 43 cities, 3 WMGs: Compliance reporting (e.g., MS4 NPDES Permits, TMDLs, and WMPs),  37 cities, 4 WMGs: Staff training,
 44 cities, 4 WMGs: WMP/TMDL Program assistance,
 42 cities: Funding assistance, including the SCW Program and grants,  40 cities: Public education,
 26 cities: Plan review of LID Plans, WQMPs, and SWPPPs,  4 WMGs, 2 cities: Water quality monitoring.

The following are several similar projects in the last few years, including the relevant team member managing them:
 Updating WMPs and (C)IMPs for the Lower Los Angeles River (LLAR), Lower San Gabriel River (LSGR), Nearshore (Long Beach), and Peninsula Cities WMGs. (Jillian Brickey, Michelle Kim, Cameron McCullough, John Hunter. 2021-2025.)  Representing the Cities of Glendale, Diamond Bar, Villa Park, Compton, and South Gate, and assisting the City of LA in MS4 NPDES compliance audits conducted by state and federal regulators. (Cameron McCullough, Jillian Brickey, Michelle Staffield, Hugo Garcia. 2019-2024.)
 Assisting three cities in the South Bay in responding to MS4 NOVs and penalties issued by the LA Water Board, including drafting technical arguments. (Cameron McCullough, John Hunter, Michelle Staffield. 2024.)
 Preparing over 20 applications and securing funding for SCWP infrastructure projects. (Jillian Brickey, Michelle Staffield, Michelle Kim, Cameron McCullough, Hugo Garcia. 2019- 2024.)
 Administering a grant for the Ford Park Stormwater Capture Project in Bell Gardens. (Jillian Brickey. 2023.)
Proposal for Municipal NPDES and SCW Program Services June 12, 2025 P a g e 11
 Conducting 6,000 industrial/commercial facility inspections in 20 months for the City of LA. (Cameron McCullough. 2022-2024.)
 Preparing MS4 Permit guidance documents and holding training for City of LA WPD staff. (Cameron McCullough. 2023-2024.)
 Training the Dominguez Channel WMG members in the CII Permit. (Cameron McCullough. 2023.)
 Conducting trash generation studies for 24 local municipalities. (Hugo Garcia. 2019-2024.) Our interagency compliance planning experience includes serving as the lead consultant for the development of the WMPs for the LLAR, LSGR, Nearshore, and Peninsula Cities WMGs. This included oversight of the development of Coordinated Integrated Monitoring Programs (CIMPs).

Together the member agencies of these Watershed Groups represent 20 MS4 NPDES Permittees.

We also serve as the consultant team lead for the Nearshore, LLAR, LSGR, and Peninsula Cities WMGs. Services include administering monitoring activities, overseeing the development of and submitting funding applications for SCW Program projects, preparing watershed annual reports, holding technical committee meetings, and implementing other relevant tasks such as feasibility studies.

We also represent municipal clients in WMGs for the Upper Los Angeles River, Upper San Gabriel River, Dominguez Channel, Ballona Creek, Beach Cities, and Los Cerritos Channel. Through our work in the Dominguez Channel and Los Cerritos Channel WMGs, we are versed in the requirements of the upcoming CII NPDES Permit. In Orange County we represent six municipal clients in WMG planning activities led by the Orange County Public Works.

Proposal for Municipal NPDES and SCW Program Services June 12, 2025 P a g e 12
Table 2. Municipal NPDES Clients and Services
Local cities served (48) and years of service
Arcadia: 30 Culver City: 2 Inglewood: 10 Lynwood: 11 Rolling Hills: 16 South Gate: 34 Artesia: 11 Diamond Bar: 18 La Habra: 14 Manhattan Beach: 15 Rancho Palos Verdes: 31 South Pasadena: 20 Baldwin Park: 5 Downey: 14 La Mirada: 8 Monterey Park: 20 San Gabriel: 5 Stanton: 18 Buena Park: 4 Fullerton: 8 Laguna Woods: 5 Norwalk: 15 San Marino: 5 Temple City: 22 Burbank: 8 Glendale: 12 Lakewood: 10 Paramount: 11 Santa Fe Springs: 9 Villa Park: 12 Cerritos: 10 Hawaiian Gardens: 13 Lomita: 10 Pasadena: 10 Seal Beach: 20 West Covina: 10 Compton: 5 Hawthorne: 25 Long Beach: 11 Pico Rivera: 9 Signal Hill: 40 West Hollywood: 30 Covina: 17 Hermosa Beach: 5 Los Angeles: 3 Placentia: 12 South El Monte: 8 Whittier: 11 Services offered
Category Brief description Cities served
Program administration

1. Administrative support Program oversight, City representation, and/or technical and regulatory support 48

2. Funding Grant/SCWP application and management and/or SCWP Plan and Report preparation 42

3. Reporting Annual Report, TMDL Report, WMP Report, and/or Monitoring Report preparation 46

4. Monitoring oversight Oversight of surface water quality monitoring subcontractors 22 Control measure implementation

5. Compliance planning Program and project planning to comply with NPDES, TMDLs, and WMPs 48

6. Plan review LID Plan, WQMP, SWPPP and other NPDES-related plan review 26

7. Trash provisions Trash TMDL and Trash Provisions planning and implementation 41

8. Training Staff training in NPDES requirements, either in-person, remote, or online 41

9. Field inspections Construction, industrial/commercial, municipal site and/or LID BMP inspections 48

10. Public outreach Public outreach content development and distribution 40 Services provided by City
Cities with all or most services provided (39)
All services: Diamond Bar, Downey, Lakewood, Lynwood, Norwalk, Paramount, Pico Rivera, Rancho Palos Verdes, Signal Hill, South Gate, Whittier. All services except #4: Culver City, Fullerton, La Habra, Monterey Park, Pasadena, Placentia, Seal Beach, South El Monte, Stanton, Villa Park, West Covina, West Hollywood. All services except #6: Artesia, Cerritos, Compton, Hawaiian Gardens, La Mirada, Long Beach. All services except #4 and #6: Arcadia, Glendale, Hawthorne, Hermosa Beach, Inglewood, Lomita, San Gabriel, San Marino, South Pasadena, Temple City.

Cities with select services provided as labeled (9)
Baldwin Park (1, 2, 3, 5, 9, 10), Buena Park (9), Burbank (1, 2, 3, 5, 7), Covina (1, 3, 5, 6, 8, 9), Laguna Woods (1, 5, 6, 9), Los Angeles (1, 5, 8, 9), Manhattan Beach (9), Rolling Hills (7), Santa Fe Springs (2, 3, 4, 6, 9)

Proposal for Municipal NPDES and SCW Program Services June 12, 2025 P a g e 13

3. Scope of Services Available to the City and Approach We welcome the opportunity to continue providing municipal NPDES and SCW Program services to the City of West Covina. Our aim is to provide a comprehensive suite of services to assist the City with Municipal NPDES Permit compliance. The timeframe of this proposal is for a period of one (1) year. Our approach prioritizes clear communication, tailored actions, superior technical expertise, and cost efficiency. Table 3 lists our scope of services available to the City.

Proposal for Municipal NPDES and SCW Program Services June 12, 2025 P a g e 14
Table 3. Scope of Municipal NPDES and SCW Program Services Available to the City Tasks Description
1 Program Administration, Compliance Planning, and Reporting Program updates Provide project and program status updates.

Interagency meetings Represent the City in meetings/correspondence with program stakeholders.

Technical assistance Share technical program information and expertise with City staff.

Program development Assist in preparing and updating program documents.

Program assessment Assess program compliance and recommend actions.

WMP and CIMP Assist with the development and implementation of the WMP and CIMP.

TMDLs Assist with TMDL compliance planning, implementation, and reporting.

Trash Provisions Assist the City with the Statewide Trash Provisions.

Compliance Reports Assist with the preparation of NPDES and TMDL compliance reports.

Database management Operate and maintain an accessible online databases of program records.

Other assistance Assist with Municipal NPDES-related services not listed in this scope. 2 Program Funding Assistance
SCWP Plans and Reports Prepare SCWP Annual Plan and Annual Reports.

Fees, budgets, agreements Develop and administer fees, budgets, and cost share agreements.

Additional services Provide additional Municipal NPDES program-related funding services. 3 Control Programs

3.1 Capital Projects and Programs
Project implementation Assist with NPDES capital projects and program implementation.

3.2 Planning and Land Development
Tracking Update records with available program inventory information.

Reviewing Review LID Plans and Green Street plans BMP implementation.

Inspections Conduct BMP inspections, follow-ups, and issue enforcement.

3.3 Construction
Tracking Update site records with available program inventory information.

Reviewing Review SWPPPs and ESCPs for BMP implementation.

Inspections Conduct BMP inspections, follow-ups, and issue enforcement.

3.4 Industrial/Commercial Facilities
Tracking Update industrial/commercial facility records using available data sources.

Educating Distribute, develop, and purchase educational material.

Inspections Schedule and conduct BMP inspections, follow-up, and issue enforcement.

3.5 Public Agency Activities and Training
Tracking Update records for inventoried city facilities with available information.

Inspections Inspect BMPs at City facilities and assist in selecting BMPs.

Training Develop and provide Municipal NPDES training for city staff as applicable.

3.6 Illicit Discharge Investigations
Investigations Conduct field investigations, follow-up, and issue enforcement.

3.7 Public Information and Participation
Tracking Update records for public outreach activities.

Events Assist with community events to promote pollution prevention.

Material distribution Provide and distribute educational materials.

Material development Update and develop educational materials and content.

Proposal for Municipal NPDES and SCW Program Services June 12, 2025 P a g e 15

4. Rate Schedule and Estimated Costs

4.1. Rate Schedule
The following rate schedule is effective as of 2025. The rates are subject to consumer price index (CPI) increases in subsequent years. Rates are based on JLHA’s employee titles. Employee titles for the key team members are listed in their resumes.

Principal $232 / hour
Director $206 / hour
Program Manager $206 / hour
Staff Engineer $206 / hour
Project Manager $195 / hour
Assistant Project Manager $174 / hour
Project Engineer $174 / hour
Senior Compliance Specialist $153 / hour
Compliance Specialist II $143 / hour
Project Analyst II $143 / hour
Compliance Specialist I $132 / hour
Project Analyst I $132 / hour
Administrative Assistant, Laborer (OSHA 40hr certified) $90 / hour State Certified Laboratory Analysis Cost + 5%
Subcontracted equipment Cost + 5%
This rate schedule is subject to annual consumer price index (CPI) increases in subsequent years (pending city approval).

JLHA does not add charges for overhead items such as administrative copying or mileage in and around the city.

Proposal for Municipal NPDES and SCW Program Services June 12, 2025 P a g e 16

4.2. Estimated Annual Not-to-Exceed Total
The annual not-to-exceed costs for the municipal NPDES and SCW Program services are included in Table 4.

Table 4. Estimated Annual Not-to-Exceed Costs
Task name Cost Total
Municipal NPDES and SCW Program $90,000
1 Program Administration, Compliance Planning and Reporting $23,800 2 Program Funding Assistance $5,000

3.1 Capital Projects and Programs $200

3.2 Planning and Land Development $4,900

3.3 Construction $18,000

3.4 Industrial/Commercial Facilities $31,500

3.5 Public Agency Activities and Training $4,000

3.6 Illicit Discharge Investigations $1,400

3.7 Public Information and Participation $1,200
Total Not to Exceed $90,000
AGENDA ITEM NO. 5

It is recommended that the City Council take the following actions:

1. Adopt the following resolution:

RESOLUTION NO. 2025-55 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, AUTHORIZING A SUBAWARD AGREEMENT WITH THE COUNTY OF

LOS ANGELES AGING AND DISABILITIES DEPARTMENT FOR THE ELDERLY NUTRITION PROGRAM (SUBAWARD NUMBER ENP 252609) AND AUTHORIZING THE CITY MANAGER

OR THE ACTING CITY MANAGER TO EXECUTE THE SUBAWARD AGREEMENT AND

FUTURE AMENDMENTS TO THE SUBAWARD AGREEMENT

BACKGROUND:

The Los Angeles County Aging & Disabilities Department, Area Agency on Aging (AAA), as part of the Older Americans Act of 1965, a federally funded program, provides grant funds to cities with a required 12% match paid by the cities. The City of West Covina has been using AAA grant funds since 1995 to provide nutritious hot lunches five days per week at the Senior Center. Seniors over the age of 60 are eligible for the meal program and meals are provided on a first-come first-served basis.The City currently serves approximately 150 meals per day on average to local seniors. Using the AAA grant funds, the City uses its own Head Cook and limited services support kitchen staff to prepare fresh meals for seniors daily. Senior volunteers supplement the City staffing to ensure continuity of service.

DISCUSSION:

To provide ongoing services and maintain the current partnership with the County of Los Angeles, it is requested that the City Council approve and adopt Resolution No. 2025-55. The resolution, which is required by the County, designates the City Manager or the Acting City Manager as the City's Authorized Representative for purposes of the subaward agreement, authorizes the City Manager or the Acting City Manager to execute the subaward agreement and any future amendments to the subaward agreement, and to approve and accept subaward funds.

Entering into the subward agreement will allow the City to continue the unique and beneficial meal Entering into the subward agreement will allow the City to continue the unique and beneficial meal program for the seniors who reside in the City of West Covina and its surrounding cities. The initial term of the subaward is July 1, 2025 through June 30, 2026, with the option for the County to extend the term for three (3) additional one (1) year periods. The City's total allocation for Fiscal Year 2025-26 from AAA is $361,100. These funds will be used to serve a minimum of 30,000 senior meals to West Covina residents and non-residents for Fiscal Year 2025-26. If extended, the County projects allocating to the City $361,100 per fiscal year that the subaward agreement is extended.

The County requires subrecipients to contract with meal providers from their list of approved caterers when contracting for such meals. The list of approved caterers for Fiscal Year 2025-2026 is included as Attachment No. 3. Staff is requesting that the City Council authorize the City Manager to negotiate and execute agreements and approve purchase orders for meals from providers on the approved caterer list, including any amendments to such agreements and purchase orders.

LEGAL REVIEW:

The City Attorney's Office has reviewed the agreement and resolution and approved them as to form.

Prepared by: Susie Perez, Deputy Community Services Director Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

The City will be reimbursed $7.92 per meal served up to $361,100. The grant requires a 12% match, which amounts to $43,332.

Total
Funding Allocation 361,100
Match Contribution 43,332
Program Total 404,432
This grant saves the City funding which may have otherwise come from the General Fund. The Senior Meals program and match were included in the Fiscal Year 2025-26 budget to be utilized for this match.

The match was included in the Program Year 2025 Community Development Block Grant Action Plan, so there is no cost to the General Fund.

Activity Fund Source FY 2025-26 Grant Obligation Balance Meals Fund 146, Senior Meals Program 361,100 361,100 0
Match Fund 131, CDBG 60,000 43,332 16,668
TOTAL 421,100 404,432 16,668
Attachments
Attachment No. 1 - 2025 ENP Subaward
Attachment No. 2 - Resolution No. 2025-55
Attachment No. 3 - Approved Caterers, FY 25-26
CITY COUNCIL GOALS & OBJECTIVES: A Creative and Active Community Enhance City Image and Effectiveness
ATTACHMENT NO. 1

SUBAWARD

BY AND BETWEEN

COUNTY OF LOS ANGELES

AGING AND DISABILITIES DEPARTMENT
AND

CITY OF WEST COVINA
FOR

ELDERLY NUTRITION PROGRAM (ENP)
SUBAWARD NUMBER ENP252609
SUBAWARD PERIOD: JULY 2025 – JUNE 2026
SUBAWARD PERIOD JULY 2025 – JUNE 2026
SUBAWARD NUMBER ENP252609

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West Covina City CouncilJuly 1, 2025

West Covina City Council
July 1, 2025