CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
UPDATED 7/15/2025
JULY 15, 2025, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tem Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
Councilmember Brian Gutierrez
Please turn off all cell phones and other electronic devices prior to entering the Council Chambers
AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at a Council meeting, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8am to 5pm Monday through Thursday. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.
AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk’s Office, Room 317 of City Hall located at 1444 W.
Garvey Avenue South, West Covina, during normal business hours.
NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary.
PUBLIC COMMENTS
ADDRESSING THE CITY COUNCIL
Any person wishing to address the City Council on any matter listed on the agenda, excluding any matter set for a public hearing, or on any other matter within their jurisdiction must complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk prior to the commencement of Oral Communications. No speaker cards will be accepted after the commencement of Oral Communications, except at the discretion of the Presiding Officer.
Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. Comments are limited to three (3) minutes per speaker, unless modified by the Presiding Officer or the City Council.
Any testimony or comments regarding a matter set for a public hearing will be heard during the hearing.
While members of the public are free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the meeting, including, but not limited to, speaking off topic, speaking beyond the speaker’s allotted time limit, making slanderous or profane remarks or using loud, threatening, or abusive language which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. The City of West Covina will not tolerate harassment based upon a person’s race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, gender, sexual orientation, or age.
RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda.
AGENDA
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY
TUESDAY JULY 15, 2025, 7:00 PM
REGULAR MEETING
INVOCATION
Led by Rev. Felicia R. Bagneris from Murph Chapel - St. Paul AME Church
PLEDGE OF ALLEGIANCE
Led by Councilwoman Diaz
ROLL CALL
REPORTING OUT FROM CLOSED SESSION
PRESENTATIONS
Certificate Recognizing Destiny Medina for Golden Gloves Boxing Champion Certificate Recognizing Betty Parnell for over 30 Years of Volunteer Service with West Covina Police Department
Rowland Unified School District Presenting a Certificate of Appreciation to the West Covina Council
ORAL COMMUNICATIONS - Three (3) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.
CITY MANAGER'S REPORT
City Manager's report on current City projects.
CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote.
There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action.
ORDINANCES FOR ADOPTION - Procedural Waiver. Waive full reading of each ordinance on the agenda and authorize the approval of each ordinance by title only. 1) CONSIDERATION OF ADOPTION OF ORDINANCE NO. 2532 UPDATING FIRE HAZARD 1) CONSIDERATION OF ADOPTION OF ORDINANCE NO. 2532 UPDATING FIRE HAZARD
SEVERITY ZONES (FHSZ) WITHIN WEST COVINA PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 51178 AND THE CALIFORNIA FIRE CODE It is recommended that the City Council adopt the following ordinance:
ORDINANCE NO. 2532 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, DESIGNATING FIRE HAZARD SEVERITY ZONES
AND FINDING THE ORDINANCE IS EXEMPT FROM ENVIRONMENTAL REVIEW
UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3) (COMMON SENSE EXEMPTION) 2) CONSIDERATION OF ADOPTION OF ORDINANCE NO. 2531 TO AMEND CHAPTER 22 OF
THE WEST COVINA MUNICIPAL CODE TO MAKE CHANGES TO THE TRAFFIC COMMITTEE AND ITS DUTIES AND ADOPTION OF RESOLUTION NO. 2025-35
ESTABLISHING THE MEETING RULES AND PROCEDURES FOR THE TRAFFIC
COMMITTEE
It is recommended that the City Council adopt the following ordinance:
ORDINANCE NO. 2531 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING PROVISIONS OF CHAPTER 22 OF THE
WEST COVINA MUNICIPAL CODE TO MAKE CHANGES TO THE TRAFFIC
COMMITTEE AND ITS DUTIES
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2025-35 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, ADOPTING THE MEETING RULES AND
PROCEDURES FOR THE TRAFFIC COMMITTEE
CITY MANAGER'S OFFICE
3) CONSIDERATION OF AGREEMENT WITH VALLEY LIGHT CENTER FOR SOCIAL
ADVANCEMENT FOR BUS SHELTER CLEANING SERVICES
It is recommended that the City Council take the following actions:
Find that the City's bidding requirements and procedures are inefficient and not in the best interest of the City for the procurement of bus shelter cleaning services in accordance with Section 2-335(10) of the West Covina Municipal Code.
1. Authorize the Acting City Manager to negotiate and execute an agreement with Valley Light Center for Social Advancement for bus shelter cleaning services, for an initial term of three (3) years, with two (2) optional one (1) year extensions, in an amount not-to-exceed $113,760 annually, in a form approved by the City Attorney; and
2. 3. Authorize the City Manager to exercise the extension options. 4) CONSIDERATION OF RESCHEDULING OF AUGUST 5, 2025 REGULAR MEETING OF THE
CITY COUNCIL
It is recommended that the City Council uncancel and reschedule the August 5, 2025 regular City Council meeting.
COMMUNITY DEVELOPMENT
5) CONSIDERATION OF RENEWAL OF LANDSCAPE MAINTENANCE DISTRICTS 4, 6, AND 7 - ORDERING AND APPROVAL OF THE PRELIMINARY CONSOLIDATED ENGINEER'S
REPORT AND ADOPTION OF RESOLUTIONS OF INTENTION TO LEVY ASSESSMENTS IN THE DISTRICTS FOR FISCAL YEAR 2025-26
It is recommended that the City Council:
1. Adopt the following resolutions:
RESOLUTION NO. 2025-45 – A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ORDERING THE PREPARATION AND FILING OF A REPORT REGARDING THE FISCAL YEAR 2025-26 ASSESSMENT
TO BE LEVIED IN CONNECTION WITH LANDSCAPE MAINTENANCE DISTRICT NO. 4
RESOLUTION NO. 2025-46– A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ORDERING THE PREPARATION AND FILING OF A REPORT REGARDING THE FISCAL YEAR 2025-26 ASSESSMENT
TO BE LEVIED IN CONNECTION WITH LANDSCAPE MAINTENANCE DISTRICT NO. 6
RESOLUTION NO. 2025-47– A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ORDERING THE PREPARATION AND FILING OF A REPORT REGARDING THE FISCAL YEAR 2025-26 ASSESSMENT
TO BE LEVIED IN CONNECTION WITH LANDSCAPE MAINTENANCE DISTRICT NO. 7
2. Following adoption of Resolutions Nos. 2025-45, 2025-46, and 2025-47, approve the Preliminary Consolidated Fiscal Year 2025-26 Engineer’s Report for Landscape Maintenance Districts 4, 6 & 7.
3. Following approval of the Preliminary Consolidated Fiscal Year 2025-26 Engineer’s Report for Landscape Maintenance Districts 4, 6 & 7, adopt the following resolutions:
RESOLUTION NO. 2025-48 – A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY
AND COLLECT ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE
DISTRICT NO. 4 FOR FISCAL YEAR 2025-26 AND SETTING A PUBLIC
HEARING REGARDING SUCH ASSESSMENTS
RESOLUTION NO. 2025-49 – A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY
AND COLLECT ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE
DISTRICT NO. 6 FOR FISCAL YEAR 2025-26 AND SETTING A PUBLIC
HEARING REGARDING SUCH ASSESSMENTS
RESOLUTION NO. 2025-50 – A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY
AND COLLECT ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE
DISTRICT NO. 7 FOR FISCAL YEAR 2025-26 AND SETTING A PUBLIC
HEARING REGARDING SUCH ASSESSMENTS
6) CONSIDERATION OF RESOLUTION DECLARING INTENT TO COLLECT CITYWIDE SEWER SERVICE CHARGE ON COUNTY TAX ROLL FOR FISCAL YEAR 2025-26 It is recommended that the City Council adopt the following resolution:
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2025-51 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION TO COLLECT THE
CITYWIDE SEWER SERVICE CHARGE ON THE COUNTY TAX ROLL FOR FISCAL YEAR 2025-26 AND SETTING A PUBLIC HEARING REGARDING THE METHOD OF COLLECTION FOR AUGUST 5, 2025
7) CONSIDERATION OF RENEWAL OF THE CITYWIDE LIGHTING AND MAINTENANCE
DISTRICT - ORDERING AND APPROVAL OF THE ENGINEER'S REPORT AND ADOPTION
OF RESOLUTION OF INTENTION TO LEVY ASSESSMENTS IN THE DISTRICT FOR FISCAL YEAR 2025-26
Staff recommends that the City Council:
1. Adopt the following resolution:
RESOLUTION NO. 2025-52 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, ORDERING THE PREPARATION AND FILING OF A REPORT REGARDING THE FISCAL YEAR 2025-26 ASSESSMENT
TO BE LEVIED IN CONNECTION WITH THE CITYWIDE LIGHTING AND
MAINTENANCE DISTRICT
2. Following adoption of Resolution No. 2025-52, approve the Preliminary Fiscal Year 2025-26 Engineer's Report for the Citywide Lighting and Maintenance District.
3. Following approval of the Preliminary Fiscal Year 2025-26 Engineer's Report for the Citywide Lighting and Maintenance District, adopt the following resolution:
RESOLUTION NO. 2025-53 - A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY
AND COLLECT ASSESSMENTS WITHIN THE CITYWIDE LIGHTING AND MAINTENANCE DISTRICT FOR FISCAL YEAR 2025-26 AND SETTING A
PUBLIC HEARING REGARDING SUCH ASSESSMENTS
8) CONSIDERATION OF APPROVAL AND ADOPTION OF THE CITY OF WEST COVINA ADA
TITLE II SELF-EVALUATION AND TRANSITION PLAN
It is recommended that the City Council approve the City of West Covina ADA Title II Self-Evaluation and Transition Plan by adopting the following resolution:
RESOLUTION NO. 2025-54 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, ADOPTING THE ADA TITLE II SELF-EVALUATION
AND TRANSITION PLAN
9) CONSIDERATION OF AUTHORIZATION TO PURCHASE VEHICLES FROM PEORIA FORD It is recommended that the City Council authorize the Acting City Manager to issue a purchase order in the amount of $279,620.20, for the purchase of street-sweeping Public Safety vehicles. 10) CONSIDERATION OF ADOPTION OF A RESOLUTION APPROVING THE SUBMISSION OF
AN APPLICATION FOR THE LAND AND WATER CONSERVATION FUND FOR THE DEL
NORTE PARK IMPROVEMENTS PROJECT
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2025-56 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR THE LAND
AND WATER CONSERVATION FUND FOR THE DEL NORTE PARK IMPROVEMENTS
PROJECT
FIRE DEPARTMENT
11) CONSIDERATION OF PROFESSIONAL SERVICES AGREEMENT BETWEEN FIRE
RECOVERY USA AND THE CITY OF WEST COVINA FOR INSPECTION AND PERMIT
BILLING SERVICES
It is recommended that the City Council authorize the Acting City Manager to execute a Professional Services Agreement with Fire Recovery USA, LLC for inspection and permit billing services for a five-year term, in such final form as approved by the City Attorney.
POLICE DEPARTMENT
12) RECLASSIFICATION OF ONE POLICE LIEUTENANT POSITION TO A POLICE CAPTAIN
POSITION
It is recommended that the City Council approve the reclassification of one Police Lieutenant position to a Police Captain position by adopting the following resolution:
RESOLUTION NO. 2025-58 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, AMENDING THE SCHEDULE OF FULL-TIME POSITIONS BUDGETED FOR FISCAL YEAR 2025-26 TO REFLECT THE
RECLASSIFICATION OF A POLICE LIEUTENANT POSITION TO A POLICE CAPTAIN
POSITION
END OF CONSENT CALENDAR
HEARINGS
PUBLIC HEARINGS
13) CONSIDERATION OF PY 2025-2029 COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) CONSOLIDATED PLAN AND RELATED BUDGET AMENDMENT
It is recommended that the City Council take the following actions:
1. Approve the proposed PY 2025-2029 CDBG Consolidated Plan; and
2. Adopt the following resolution:
RESOLUTION NO. 2025-57 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2025 AND ENDING JUNE 30, 2029 (CDBG CONPLAN)
14) PUBLIC HEARING TO CONSIDER WEST COVINA AUTO PLAZA
BUSINESS IMPROVEMENT DISTRICT FISCAL YEAR 2025-2026 ANNUAL REPORT
AND ASSESSMENT
It is recommended that the City Council conduct the public hearing and then adopt the following resolution:
RESOLUTION NO. 2025-38 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, CONFIRMING THE ANNUAL REPORT FILED BY THE WEST
COVINA AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT ADVISORY BOARD AND
LEVYING AN ANNUAL ASSESSMENT FOR THE WEST COVINA AUTO PLAZA BUSINESS IMPROVEMENT DISTRICT FOR FISCAL YEAR 2025-2026
15) TAX EQUITY AND FISCAL RESPONSIBILITY ACT (TEFRA) HEARING TO CONSIDER THE 15) TAX EQUITY AND FISCAL RESPONSIBILITY ACT (TEFRA) HEARING TO CONSIDER THE
ISSUANCE OF TAX-EXEMPT BONDS FOR EMANATE HEALTH QUEEN OF THE VALLEY
HOSPITAL
It is recommended that the City Council:
1. Conduct a Tax Equity and Fiscal Responsibility Act (TEFRA) hearing in consideration of the issuance of tax-exempt bond financing by the California Statewide Communities Development Authority for the benefit of Emanate Health .
2. Adopt the following Resolution:
RESOLUTION NO. 2025-42 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF WEST COVINA, CALIFORNIA, APPROVING THE ISSUANCE OF THE
CALIFORNIA STATEWIDE COMMUNITIES DEVELOPMENT AUTHORITY REVENUE BONDS (EMANATE HEALTH), SERIES 2025 IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $90,000,000 FOR THE PURPOSE OF FINANCING
AND/OR REFINANCING THE ACQUISITION, CONSTRUCTION, EQUIPPING,
IMPROVEMENT , RENOVATION, REHABILITATION AND/OR REMODELING (INCLUDING BY REIMBURSING EXPENDITURES MADE FOR SUCH PURPOSES) OF
HOSPITAL, HEALTH CARE AND RELATED FACILITIES AND CERTAIN OTHER
MATTERS RELATING THERETO
MAYOR/COUNCILMEMBERS REPORTS
AB 1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)
CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.) 16) PRESENTATION ON THE STATUS OF THE NEW CITY WEBSITE
It is recommended that the City Council receive and file the report.
CITY COUNCIL COMMENTS
ADJOURNMENT
Next Tentative City Council Meeting
Regular Meeting August 5, 2025 7:00 PM
RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:
Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.
Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes.
a.
b. The city council may establish a limit on the duration of oral communications.
All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer.
c.
presiding officer.
The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. d.
Sec. 2-50. Decorum--Required.
While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. a.
Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting. For the purposes of this code, “willfully disrupt” includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law:
a. Addressing the Mayor and City Council without first being recognized. b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. c. Repetitiously addressing the same subject.
d. Failing to relinquish the podium when directed to do so.
From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member. e.
As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section.
f.
b.
If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional.
Sec. 2-52. Persons authorized to be within council area.
No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council.
The following are excerpts from the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment.
403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.
AGENDA ITEM NO. 1
AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: July 15, 2025
TO: Mayor and City Council
FROM: Milan Mrakich, Acting City Manager
SUBJECT: CONSIDERATION OF ADOPTION OF ORDINANCE NO. 2532 UPDATING FIRE
HAZARD SEVERITY ZONES (FHSZ) WITHIN WEST COVINA PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 51178 AND THE CALIFORNIA FIRE CODE
RECOMMENDATION:
It is recommended that the City Council adopt the following ordinance:
ORDINANCE NO. 2532 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, DESIGNATING FIRE HAZARD SEVERITY ZONES AND FINDING THE
ORDINANCE IS EXEMPT FROM ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA
ENVIRONMENTAL QUALITY ACT (CEQA) PURSUANT TO CEQA GUIDELINES SECTION 15061(B)(3) (COMMON SENSE EXEMPTION)
BACKGROUND:
Pursuant to State law, the California Department of Forestry and Fire Protection (CAL FIRE) – Office of the State Fire Marshal periodically updates fire hazard severity zone maps for Local Responsibility Areas (LRAs) throughout the State. These maps identify varying levels of fire hazard (Moderate, High, and Very High) based on factors including vegetation, topography, weather, crown fire potential, fire history and ember production and movement. State law requires local jurisdictions to designate fire hazard severity zones within their boundaries by ordinance to ensure proper implementation of associated building standards and fire safety requirements in identified hazard zones.
DISCUSSION:
CAL FIRE completed its latest assessment and released a map identifying fire hazard severity zones within the City of West Covina on March 24, 2025. The City made the map and information regarding fire hazard severity zones available on the City website at
www.westcovina.org/departments/fire/disaster-preparedness. Since the last publication of the fire hazard severity zone maps in 2011, the hazard classifications for the City of West Covina have been significantly revised. In 2011, 1,136 acres were designated as Very High Hazard. Based on the updated 2025 maps, the revised classifications are as follows: 47 acres fall under Very High Hazard, 862 acres are classified as High Hazard, and 233 acres are designated as Moderate Hazard. The map showing the fire hazard severity zones within the City’s boundaries is included as Exhibit A to the proposed ordinance.Pursuant to State law, the City is required to designate the fire hazard severity zones by ordinance within 120 days of receiving recommendations from CAL FIRE.
The City Council introduced Ordinance No. 2532 at the July 1, 2025 City Council meeting.
Staff recommends that the City Council adopt Ordinance No. 2532. If adopted, the Ordinance will take effect on the 31st day following adoption, which is on or about August 15, 2025.
LEGAL REVIEW:
The City Attorney's Office has reviewed the ordinance and approved it as to form.
Prepared by: Mike Browne
Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:
The recommended action has no direct fiscal impact to the City of West Covina.
Attachments
Attachment No.1 -Ordinance No. 2532
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
A Well-Planned Community
Enhance City Image and Effectiveness
ATTACHMENT NO. 1
ORDINANCE NO. 2532
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, DESIGNATING FIRE
HAZARD SEVERITY ZONES AND FINDING THE
ORDINANCE IS EXEMPT FROM ENVIRONMENTAL
REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT (CEQA) PURSUANT TO CEQA
GUIDELINES SECTION 15061(B)(3) (COMMON SENSE
EXEMPTION)
The City Council of the City of West Coving hereby finds and declares as follows:
WHEREAS, in California Government Code Section 51175(a), the Legislature has declared: “Wildfires are extremely costly, not only to property owners and residents, but also to local agencies. Wildfires pose a serious threat to the preservation of the public peace, health, or safety. The wildfire front is not the only source of risk since embers, or firebrands, travel far beyond the area impacted by the front and pose a risk of ignition to a structure or fuel on a site for a longer time. Since fires ignore civil boundaries, it is necessary that cities, counties, special districts, state agencies, and federal agencies work together to bring raging fires under control. Preventive measures are therefore needed to ensure the preservation of the public peace, health, or safety”; and WHEREAS, pursuant to California Government Code Section 51178, the State Fire Marshal is required to identify areas in the State as Moderate, High, and Very High Fire Hazard Severity Zones based on consistent statewide criteria and based on the severity of fire hazard that is expected to prevail in those areas; and WHEREAS, pursuant to California Government Code Section 51178.5, within 30 days after receiving a transmittal from the State Fire Marshal that identifies Fire Hazard Severity Zones, the City is required to make the information available for public review and comment in a format that is understandable and accessible to the general public, including, but not limited to, maps; and
WHEREAS, pursuant to California Government Code Section 51179(a), the City is required to designate, by ordinance, Moderate, High, and Very High Fire Hazard Severity Zones in its jurisdiction, within 120 days of receiving recommendations from the State Fire Marshal pursuant to California Government Code Section 51178; and WHEREAS, the State Fire Marshal released a map identifying Fire Hazard Severity Zones in the City on March 24, 2025; and
WHEREAS, the City made the map and information regarding Fire Hazard Severity Zones available for public review and comment on its website; and WHEREAS, the West Covina Fire Department has reviewed the map and believes it accurately represents the Moderate, High, and Very High Fire Hazard Severity Zones in the City; and
WHEREAS, the City Council considered all public input regarding the map at a regular meeting on July 1, 2025; and
WHEREAS, the City Council desires to designate the Fire Hazard Severity Zones as recommended by the State Fire Marshal; and
WHEREAS, all legal prerequisites prior to the adoption of this Ordinance have occurred.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY ORDAIN AS FOLLOWS:
SECTION 1. Recitals. The above recitals are true and correct and are incorporated herein.
SECTION 2. Designation of Fire Hazard Severity Zones. The City Council hereby designates the Fire Hazard Severity Zones as recommended by the State Fire Marshal pursuant to California Government Code Section 51178, as depicted in the map entitled “City of West Covina-Los Angeles County Local Responsibility Area Fire Hazard Severity Zones” published by the State Fire Marshal on March 24, 2025. The map is attached hereto as Exhibit “A” and incorporated herein. The map shall be made electronically available on the City’s website.
SECTION 3. Environmental Compliance. The City Council hereby finds that it can be seen with certainty that there is no possibility that the adoption and implementation of this Ordinance will have a significant effect on the environment. The Ordinance is therefore exempt from the environmental review requirements of the California Environmental Quality Act (CEQA) pursuant to Section 15061(b)(3) (Common Sense Exemption) of the CEQA Guidelines.
SECTION 4. Inconsistencies. Any provision of the West Covina Municipal Code or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to affect the provisions of this Ordinance.
SECTION 5. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of West Covina hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional.
SECTION 6. Uncodified Ordinance. This Ordinance shall not be codified in the West Covina Municipal Code unless and until the City Council so ordains.
SECTION 7. Certification. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published or posted in as required by law.
SECTION 8. Effective Date. This Ordinance shall take effect thirty (30) days after its final passage.
SECTION 9. Transmittal to Board of Forestry and Fire Protection. The Fire Department shall transmit a copy of this Ordinance to the Board of Forestry and Fire Protection within 30 days of adoption as required by California Government Code Section 51179(c).
SECTION 10. Posting at County Agencies. The Fire Department shall cause a notice to be posted at the Office of the County Recorder, County Assessor, and County Planning Agency identifying the location of the map as required by California Government Code Section 51179(g).
PASSED, APPROVED AND ADOPTED this 15th day of July, 2025. ____________________________
Tony Wu
Mayor
APPROVED AS TO FORM ATTEST
____________________________ _____________________________ Thomas P. Duarte Monique S. De La Rosa
City Attorney Deputy City Clerk
I, MONIQUE S. DE LA ROSA, Deputy City Clerk of the City of West Covina, California, do hereby certify that the foregoing Ordinance No. 2532 was introduced at a regular meeting of the City Council held on the 1st day of July, 2025, and adopted at a regular meeting of the City Council on the 15th day of July, 2025 by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
____________________________
Monique S. De La Rosa
Deputy City Clerk
EXHIBIT A
MAP
AGENDA ITEM NO. 2
AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: July 15, 2025
TO: Mayor and City Council
FROM: Milan Mrakich, Acting City Manager
SUBJECT: CONSIDERATION OF ADOPTION OF ORDINANCE NO. 2531 TO AMEND CHAPTER 22
OF THE WEST COVINA MUNICIPAL CODE TO MAKE CHANGES TO THE TRAFFIC COMMITTEE AND ITS DUTIES AND ADOPTION OF RESOLUTION NO. 2025-35
ESTABLISHING THE MEETING RULES AND PROCEDURES FOR THE TRAFFIC
COMMITTEE
RECOMMENDATION:
It is recommended that the City Council adopt the following ordinance:
ORDINANCE NO. 2531 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING PROVISIONS OF CHAPTER 22 OF THE WEST COVINA
MUNICIPAL CODE TO MAKE CHANGES TO THE TRAFFIC COMMITTEE AND ITS DUTIES It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2025-35 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, ADOPTING THE MEETING RULES AND PROCEDURES FOR THE
TRAFFIC COMMITTEE
BACKGROUND:
On December 17, 2024, the City Council requested that staff review and update the composition of the Traffic Committee as well as the Traffic Committee’s rules and bylaws. The Traffic Committee was established on July 10, 1972, when the City Council adopted Ordinance No. 1199. This ordinance is codified in Division 4 (Traffic Committee) of Article 2 (Administration) of Chapter 22 (Traffic Regulations) of the West Covina Municipal Code (WCMC). Pursuant to Division 4, the Traffic Committee was created to serve in an advisory capacity to the City Council. Pursuant to Section 22-46 of Division 4, the Committee consists of the City Traffic Engineer, the Chief of Police (or, at their discretion, the Chief of the Traffic Division as a representative), and the City Engineer.
Current Operations
The Traffic Committee meets on the second Tuesday of each month at 3 PM. During these meetings, Traffic Engineering staff present traffic studies and recommendations in response to resident requests.
Items approved by the Traffic Committee are subsequently forwarded to the City Council for final review and approval before implementation.
City Council Meeting
On May 20, 2025, the City Council introduced Ordinance No. 2531 with direction to add several streets to Section 22-174(c) of Chapter 22, which identifies streets for which preferential parking permits may be issued. Pursuant to the Council's direction, the streets listed below were added and Ordinance No. 2531 was reintroduced on June 17, 2025 because the specific streets were not identified on record during the May 20th meeting.
Baymar Avenue between Garvey Avenue North and Shamwood Street, both sides.
Craig Drive between Holly Place and Cameron Avenue, both sides.
Del Norte Street between Nora Avenue and Sunset Avenue, south side.
Foxdale Avenue between Del Norte Street and Workman Avenue, both sides.
Hollow Avenue between Del Norte Street and Workman Avenue, both sides.
La Breda Avenue between Rowland Avenue and Thelborn Street, both sides.
Idahome Street from Phillips Avenue to the cul-de-sac, both sides.
Mardina Street between Baymar Avenue and Hollenbeck Avenue, both sides.
Mardina Street from Maplewood Avenue to the end of the cul-de-sac, both sides.
Mardina Street between Toland Avenue and Idahome Street, both sides.
Nora Street from Rowland Avenue to Workman Avenue (except for the segment/portion directly west of Del Norte Park), west side.
Phillips Avenue from Workman Avenue to Shamwood Street, both sides.
Shamwood Street from the dead-end west of Phillips Avenue to the cul-de-sac, both sides.
Shamwood Street between Toland Avenue and Mardina Street, both sides.
Toland Avenue between Garvey Avenue North and Shamwood Street, both sides.
Yaleton Avenue between Del Norte Street and Workman Avenue, both sides.
DISCUSSION:
Ordinance No. 2531 is included as Attachment No. 1 without any changes and is in the same form as it was introduced by the City Council on June 17, 2025.
In addition to the specific streets added to the list of streets subject to preferential parking permits, the following is a summary of the changes that will be made within Chapter 22 of the West Covina Municipal Code (WCMC):
Traffic Committee Composition (WCMC Section 22-46)
In order to eliminate the appearance of potential conflicts of interest, the Traffic Engineer and City Engineer positions are proposed to be removed as voting members because both positions are held by a third-party consultant and are responsible for the preparation of all reports and presentations for the Traffic Committee's consideration, while the Police Chief (or Police Department representative) is proposed to be removed because the Police Department is responsible for enforcing traffic laws. It is recommended that the traffic committee voting members be changed to City employees holding the following positions:
Community Development Director or designee
Capital Improvement Program (CIP) Project Manager
Finance Director or designee
Public Works Director or designee
A representative from the Maintenance Division as designated by the Public Works Director Traffic Committee Duties (WCMC 22-47)
Currently, there is no WCMC provision that expressly outlines the duties of the Traffic Committee. A new Section 22-27 is proposed, outlining the duties of the Traffic Committee as follows:
Receive requests from residents for improving traffic conditions in the City.
Provide recommendations to the city council regarding ways and means for improving traffic conditions in the City.
Provide recommendations regarding the installation of traffic signs, signals and devices.
Perform such other duties as may be set forth in Chapter 22 or directed by the City Council.
Time, Location and Conduct of Meetings (WCMC 22-48)
Currently, the time, location, and procedural requirements for Traffic Committee meetings are not codified in the WCMC. A new Section 22-48 is proposed, which provides that:
The Traffic Committee shall meet at the time and location established by resolution of the City Council.
The Traffic Committee shall conduct its meetings in accordance with rules and procedures established by resolution of the City Council.
The resolution establishing the time, location, and rules and procedures for Traffic Committee meetings is included as Attachment No. 2. The Traffic Committee meetings are proposed to be held on the third Wednesday of each month at 6PM.
Additional Revisions to Chapter 22
Additional changes are proposed throughout Chapter 22 to clarify who is responsible for specified actions that are currently delegated to the Traffic Committee.
Items Reviewed by the Traffic Committee
Business items that the Traffic Committee reviews are based on written citizen concerns filed with the Engineering Division. The written concerns are reviewed by Engineering staff to determine if the concerns are related to maintenance issues (faded delineations of street, replacement of existing signs needed, faded red paint on curb, et cetera), if there is a traffic safety concern that could be addressed through increased enforcement, or if further studies are necessary to determine what (if any) is needed to address the concern. If the concerns are maintenance issues, the Maintenance Division of Public Works will be notified. If the concerns are related to the need for increased enforcement, the Police Department will be notified. If further studies are necessary, traffic analysis and studies will be conducted by the traffic engineering staff and the traffic engineering recommendations will be presented to the Traffic Committee for consideration. The Traffic Committee votes on the recommendations and prepares a report to the City Council for final approval of the recommended traffic improvements. All approved improvements that are budgeted for are completed, while other improvements will be planned for in the following year's Capital Improvement Program budget.
If adopted, the ordinance will take effect on the 31st day following adoption, which is on or about August 15, 2025. The resolution will take effect immediately. Staff recommends that the City Council adopt Ordinance No. 2530 and Resolution No. 2025-35.
LEGAL REVIEW:
The City Attorney's Office has reviewed the ordinance and resolution and approved them as to form.
OPTIONS:
The City Council has the following options:
1. Adopt Ordinance No. 2531 and Resolution No. 2025-35; or
2. Provide alternative direction.
ENVIRONMENTAL REVIEW:
There is no possibility the adoption and implementation of this Ordinance and Resolution will have a significant effect on the environment. The Ordinance is therefore exempt from the environmental review requirements of the California Environmental Quality Act pursuant to Section 15061(b)(3) (General Rule) of Title 14 of the California Code of Regulations.
Prepared by: Jo-Anne Burns, Deputy Community Development Director Additional Approval: Roxanne E. Lerma, Assistant City Manager Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:
This is strictly an administrative item; therefore, there is no fiscal impact associated with this action.
Attachments
Attachment No. 1 - Ordinance No. 2531
Attachment No. 2 - Resolution No. 2025-35
CITY COUNCIL GOALS & OBJECTIVES: A Well-Planned Community Enhance City Image and Effectiveness
ATTACHMENT NO. 1
Ordinance No. 2531
ORDINANCE NO. 2531
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING PROVISIONS
OF CHAPTER 22 OF THE WEST COVINA MUNICIPAL
CODE TO MAKE CHANGES TO THE TRAFFIC
COMMITTEE AND ITS DUTIES
The City Council of the City of West Covina hereby finds and declares as follows:
WHEREAS, on December 17, 2024, the City Council requested that staff update the Traffic Committee rules, which are adopted by the City Council; and WHEREAS, Chapter 22 of the West Covina Municipal Code sets forth the City’s traffic regulations; and
WHEREAS, Division 4 of Article 2 of Chapter 22 of the West Covina Municipal Code establishes a Traffic Committee and the composition of the Traffic Committee; and WHEREAS, the City Council desires to amend Division 4 of Article II of Chapter 22 of the West Covina Municipal Code to make changes to the organization of the Traffic Committee and its duties; and
WHEREAS, the City Council desires to amend provisions throughout Chapter 22 of the West Covina Municipal Code to make clarifying changes; and WHEREAS, on May 20, 2025, the City Council provided direction to add several streets to Section 22-174(c) of Chapter 22, which identifies the streets for which preferential parking permits may be issued; and
WHEREAS, all legal requirements prior to the adoption of this Ordinance have occurred.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DOES ORDAIN AS FOLLOWS:
SECTION 1. Recitals. The above recitals are true and correct and are incorporated herein.
SECTION 2. Amendment to Division 4 of Article II of Chapter 22. Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Ordinance No. 2531
DIVISION 4. TRAFFIC COMMITTEE
Sec. 22-46. Established; composition.
There is hereby established an advisory traffic committee to serve without compensation consisting of the following city employees: community development director or designee; capital improvement program (CIP) manager; finance director or designee; public works director or designee; and a representative from the maintenance division as designated by the public works director.
Sec. 22-47. Duties.
The traffic committee shall:
(a) Receive requests from residents for improving traffic conditions in the city. (b) Provide recommendations to the city council regarding ways and means for improving traffic conditions in the city.
(c) Provide recommendations regarding the installation of traffic signs, signals and devices.
(d) Perform such other duties as may be set forth in this chapter or directed by the city council.
Sec. 22-48. Time, location and conduct of meetings.
(a) The traffic committee shall meet at the time and location established by resolution of the city council.
(b) The traffic committee shall conduct its meetings in accordance with rules and procedures established by resolution of the city council.
Secs. 22-49-22-53. Reserved.
SECTION 3. Amendment to Section 22-3. Section 22-3 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-3. Only authorized persons to direct traffic.
No person other than an officer of the police department, or a person designated by the chief of police, or an employee of the city who is at the time engaged in the necessary performance of his duties for the city, shall direct or attempt to direct traffic by voice, hand or other signal, except as permitted or required in the Vehicle Code, and except that persons may operate, when and as herein provided, any mechanical signal erected by order of the city council.
Ordinance No. 2531
SECTION 4. Amendment to Section 22-42. Section 22-42 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-42. Position established; authority; filling of vacancy. (a) The position of city traffic engineer is hereby established. The city traffic engineer shall exercise the powers and duties as provided in this chapter. Whenever the city traffic engineer is required or authorized by the city council to place or maintain official traffic-control devices or signals, such officer shall cause or have the authority to cause, as the case may be, such devices or signals to be placed or maintained.
(b) If the position of city traffic engineer is vacant or the duties are performed by another employee with a different title, the city engineer shall specify in writing the person who shall fulfill the duties and have the authority of the city traffic engineer.
SECTION 5. Amendment to Section 22-54. Section 22-54 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-54. Authority to install.
(a) The public works director, city engineer, or designee shall install traffic control devices whenever directed by any provision of this chapter, at any particular location specified herein and at any other particular location where so directed by the city council, by this Code, or any other ordinance of this city. (b) The public works director, city engineer, or designee may also place and maintain or cause to be placed and maintained such additional traffic-control devices as deemed necessary or proper to regulate traffic or to guide or warn traffic, but such determination shall be made only upon the basis of traffic engineering principles and traffic investigations and in accordance with such standards, limitations and rules as may be set forth in this chapter.
(c) Whenever the traffic law of this state, or any traffic regulation set forth in this chapter requires for its effectiveness that traffic-control devices be installed to give notice to the public of the application of such law or regulation, the public works director, city engineer, or designee is hereby authorized to install or cause to be installed the necessary devices.
(d) No other person, board or department of this city and no private person or agency, shall install, place, or maintain any traffic-control device within the purview of this chapter except upon order of the city council.
SECTION 6. Amendment to Section 22-57. Section 22-57 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Ordinance No. 2531
Sec. 22-57. Obedience to barriers and signs required.
No person, contractor or public utility shall erect or place any barrier or sign on any street unless of a type approved by the city council, or disobey the instructions, remove, tamper with or destroy any barrier or sign lawfully placed on any street by any person, contractor or public utility.
SECTION 7. Amendment to Section 22-58. Section 22-58 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-58. Installation of traffic signals.
(a) The public works director, city engineer, or designee are hereby authorized to install and maintain official traffic signals at those intersections and other places where traffic conditions are such as to require that the flow of traffic be alternately interrupted and released in order to prevent or relieve traffic congestion or to protect life or property from exceptional hazard.
(b) The traffic committee shall ascertain and determine the locations where such signals are required by field investigation, traffic counts, and other traffic information as may be pertinent, in accordance with those traffic engineering and safety standards set forth in the bureau of public roads’ “Manual on Uniform TrafficControl Devices.” The traffic committee shall provide recommendations to the city council based upon such determinations.
SECTION 8. Amendment to Section 22-59. Section 22-59 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-59. Safety zones.
The city council may establish safety zones of such kind or character consistent with the Vehicle Code and at such places as the city council may deem necessary for the protection of pedestrians.
SECTION 9. Amendment to Section 22-60. Section 22-60 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-60. Traffic lanes; turning markers, etc.
The public works director, city engineer, or designee are hereby authorized to install and maintain center lines, lane lines, turning markers, and pavement warning signs, to indicate upon the surface of pavement the course to be traveled by vehicles at any place where the city council determines that such devices are advisable or necessary to foster the orderly and safe movement of traffic.
SECTION 10. Amendment to Section 22-62. Section 22-62 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Ordinance No. 2531
The public works director, city engineer, or designee are hereby authorized to remove, relocate or discontinue the operation of any of the traffic-control devices hereinafter enumerated, after the city council approves such removal, relocation, or discontinuance and whenever it shall be determined in any particular case that the factors or conditions which warranted or required the installation no longer exist, to wit:
(a) Official traffic signals.
(b) Stop signs and yield signs.
(c) Signs or markings limiting or prohibiting stopping, standing or parking except at locations where maintenance of such signs is required by ordinance. (d) Crosswalks, safety zones.
(e) Directional signs, lane lines, turn signs and any other device or devices to guide or warn traffic.
SECTION 11. Amendment to Section 22-64. Section 22-64 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-64. Removal of unauthorized signs, signals.
The public works director, public safety director, city engineer, or designee may, without notice, remove or cause to be removed every unofficial sign, signal or device placed, maintained or displayed upon any city street.
SECTION 12. Amendment to Section 22-65. Section 22-65 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-65. Tampering with traffic signs, signals, markings or control devices.
No person shall tamper with, or deface, or remove or cause to be removed, without authority of the city engineer to do so, any sign, marking or traffic-control device, erected under or pursuant to the provisions of this chapter.
SECTION 13. Amendment to Section 22-79. Section 22-79 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-79. Motor vehicles prohibited on bike lanes.
Motor vehicles, pedestrians, and animals are prohibited from using class I or class II bike lanes where such bike lanes have been duly established by the city council and the proper signs and pavement markings have been installed. Pedestrians may use class II bike lanes on highways where there is no sidewalk within the right-of-way.
Ordinance No. 2531
SECTION 14. Amendment to Section 22-94. Subsection (a) of Section 22-94 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-94. Closing streets temporarily; entry prohibited. (a) The city engineer, public works director, public safety director, fire chief, and police chief shall have the right, authority and power at any time to close any street or any portion thereof temporarily to vehicular, pedestrian or other traffic when, in their opinion, the public peace, health or safety requires such temporary closing; provided, however, that, in all such cases, suitable signs shall be conspicuously posted giving notice of the fact that such street or portion thereof is closed, or a police officer or other designee is present thereat for the purpose of giving such notice.
SECTION 15. Amendment to Section 22-95. Section 22-95 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-95. Backing of vehicles.
Unless in compliance with the immediate direction or order of any police officer or other city representative designated to provide traffic control to the contrary, no person shall back or operate in reverse gear any vehicle on any street within the city for a greater distance than is necessary in order to place such vehicle in a position for the lawful operation thereof in a forward direction upon such street.
SECTION 16. Amendment to Section 22-121. Section 22-121 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-121. Stop streets.
(a) The city council may determine those streets or intersections at which there is special hazard to life or property by reason of the volume of traffic upon such streets or at such intersections, or because of lack of visibility to the drivers of vehicles approaching such streets or intersections, or because of the number of accidents or probability thereof on such streets or intersections, and where the factors creating the special hazard are such that, according to the principles and experience of traffic engineering, the installation of stop signs is reasonably calculated to reduce the expectancy of accidents and that the use of warning signs would be inadequate.
(b) When such determination has been made, the city council may designate any such street as a stop thoroughfare or through street between specific limits or designate any intersection a stop intersection, and shall post such stop signs as are Ordinance No. 2531
necessary to give effect to such designation. Stop signs at any intersection may be posted as to stop either or any stream of traffic as the needs may, in the judgment of the city council based upon recommendations from the traffic committee, require.
SECTION 17. Amendment to Section 22-122. Section 22-122 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-122. Yield right-of-way streets.
(a) The city council may determine those approaches to intersections of streets and highways which are not through streets, at which there is a special hazard to life or property by reason of the volume of traffic at such intersection, the lack of visibility to the drivers of vehicles approaching the intersection, or the number of accidents or the apparent probability thereof, or because of physical conditions which render such intersection hazardous to life or property, and where the factors are such that according to the principles of traffic engineering the installation of “Yield Right-of-Way” signs is reasonably calculated to reduce the potentiality of accidents and that the use of warning signs would be inadequate. (b) When such determination has been made, the city council may designate such approaches as “Yield Right-of-Way” approaches and may cause to be installed and maintained such “Yield Right-of-Way” signs as are necessary to give effect to such designation.
SECTION 18. Amendment to Section 22-142. Section 22-142 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-142. Signs.
The city council shall cause all streets and portions thereof established and designated by this chapter as truck routes to be clearly marked or signposted at their intersections with other truck routes or boundary lines of the city with appropriate signs displaying in letters not less than four (4) inches in height the words “Truck Route.” SECTION 19. Amendment to Section 22-151. Section 22-151 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-151. Traffic committee’s authority to install signs; obedience required.
The city council may cause to be erected or placed and maintained signs at any intersection prohibiting the making of left turns, right turns, or U-turns by drivers of vehicles wherever the city council, based on the recommendation of the traffic committee, Ordinance No. 2531
determines that such turns would cause traffic congestion or traffic hazard. When such signs are so erected or placed, no turns as is indicated by the signs shall be permitted at such designated intersections at any time, or at such times and days as may be designated by such signs, and no operator or driver of any vehicle shall disobey the directions of any such signs.
SECTION 20. Amendment to Section 22-152. Subsection (a) of Section 22-152 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
(a) At any intersection within the city where mechanical traffic control devices shall have been installed, or may hereafter be installed, the city council may cause to be erected, placed and maintained signs prohibiting the making of right turns by drivers of vehicles against the red light or other means employed by such mechanically controlled devices indicating that the drivers of vehicles traveling in one (1) or more general directions shall stop, whenever the traffic authority determines that such right turns would seriously interfere with the safe and orderly flow of traffic.
SECTION 21. Amendment to Section 22-153. Section 22-153 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-153. Turning markers.
The city council may cause to be placed markers, buttons or signs within or adjacent to intersections, indicating the course to be traveled by vehicles turning at such intersections. When authorized markers, buttons or other indications are placed within an intersection indicating the course to be traveled by vehicles turning thereat no driver of a vehicle shall disobey the directions of such indications.
SECTION 22. Amendment to Section 22-166. Section 22-166 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-166. Designation of no stopping, no parking and restricted parking zones. (a) The public works director, city engineer, or designee are hereby authorized and directed to maintain appropriate signs or paint upon the curb surface to designate all no-stopping zones, no-parking areas and restricted parking areas, as defined and described in this chapter.
(b) When such curb markings or signs are in place no operator of any vehicle shall stop, stand or park such vehicle adjacent to any such legible curb marking or sign in violation of any of the provisions of this chapter.
Ordinance No. 2531
(c) No person other than a person acting under the city council’s authority shall paint markings upon the curb or place traffic signs within the city.
SECTION 23. Amendment to Section 22-168. Subsection (c) of Section 22-168 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
(c) In any area where the city council determines that the parking or stopping of a vehicle would constitute a traffic hazard or would endanger life or property, when such area is indicated by appropriate signs or by red paint upon the curb surface.
SECTION 24. Amendment to Section 22-170. Section 22-170 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-170. Bus zones—Establishment; marking.
(a) The city council may establish bus zones opposite curb space for the loading or unloading of buses or common carriers of passengers and to determine the location thereof subject to the directives and limitations set forth herein. (b) Bus zones shall normally be established on the far side of an intersection. (c) No bus zone shall exceed eighty (80) feet in length, except that when satisfactory evidence has been presented to the city council showing the necessity therefor, the city council, based on recommendations of the traffic committee, may extend bus zones not to exceed a total length of one hundred twenty-five (125) feet. No bus zone shall be established opposite and to the right of a safety zone. (d) The public works director or designee shall paint a red line stenciled with white letters “No Standing,” together with the words “Bus Zone” upon the top or side of all curbs and places specified as a bus zone.
SECTION 25. Amendment to Section 22-173. Subsection (a) of Section 22-173 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
(a) The public works director or designee is hereby authorized to place signs or markings indicating no parking upon any street when the width of the roadway does not exceed twenty (20) feet, or upon one side of a street as indicated by such signs or markings when the width of the roadway does not exceed thirty (30) feet.
SECTION 26. Amendment to Section 22-174. Section 22-174 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Ordinance No. 2531
(a) Whenever authorized signs prohibiting or restricting parking or standing of vehicles on certain streets or portion thereof have been determined by the city council, based on recommendations from the traffic committee, to be necessary for the welfare of the general public and are in place giving notice thereof, it shall be unlawful for any person to stand or park any vehicle at any time during the hours, day or days indicated by such signs.
(b) Notwithstanding subdivision (a) of this section, a resident or merchant adjacent to a street with restricted or prohibited parking may be issued a permit for parking a vehicle on such streets in accordance with Section 22507 of the California Vehicle Code and the following requirements. The police chief or designee may issue a permit to a resident or merchant providing the following conditions are met:
(1) Insufficient on-site parking exists on the property of the applicant as determined by the city engineer or designee.
(2) No more than four (4) permits may be issued per dwelling unit or business. (c) Permits will be issued at no cost to the permittee. (d) Permits will be issued on a permanent basis with replacement upon loss or destruction permitted.
(e) Any permit issued pursuant to this section shall be displayed in plain view on the exterior of the vehicle when the vehicle is parked on streets with parking restrictions or prohibitions during the time parking restrictions or prohibitions are in effect.
(f) Any permit issued pursuant to this section shall only be valid if the vehicle displaying the permit is parked on the street for which the permit is issued during the hours parking prohibitions or restrictions are in effect. (g) The following streets or portions thereof are herein designated as street for which preferential parking permits may be issued:
Avington Avenue from Mobeck Street to Larkwood Street, both sides.
Baymar Avenue between Garvey Avenue North and Shamwood Street, both sides.
Carlton Avenue from Carvol Avenue west to the cul-de-sac, both sides.
Carvol Avenue from Swanee Lane north to Carolton Avenue, west side.
Ordinance No. 2531
Carvol Avenue from Carlton Avenue to one hundred thirty (130) feet south, east side.
Charlinda Street from Fernwood Street to Fleetwell Avenue, both sides.
Craig Drive between Holly Place and Cameron Avenue, both sides.
Dawley Avenue from Cameron Avenue to Mobeck Street, west side.
Del Norte Street between Nora Avenue and Sunset Avenue, south side.
Eckerman Avenue from Lark Ellen Avenue east to the cul-de-sac, both sides.
Fleetwell Avenue from Charlinda Street to Mobeck Street, both sides.
Foxdale Avenue between Del Norte Street and Workman Avenue, both sides.
Hollow Avenue between Del Norte Street and Workman Avenue, both sides.
Idahome Street from Phillips Avenue to the cul-de-sac, both sides.
La Breda Avenue between Rowland Avenue and Thelborn Street, both sides.
Mardina Street between Baymar Avenue and Hollenbeck Avenue, both sides.
Mardina Street from Maplewood Avenue to the end of the cul-de-sac, both sides.
Mardina Street between Toland Avenue and Idahome Street, both sides.
Mobeck Street from Dawley Avenue to Avington Avenue, both sides.
Mobeck Street from Fernwood Street to Fleetwell Avenue, south side.
Nora Street from Rowland Avenue to Workman Avenue (except for the segment/portion directly west of Del Norte Park), west side.
Phillips Avenue from Workman Avenue to Shamwood Street, both sides.
Rowland Avenue north side and south side between Sunset Avenue and Shadydale Avenue.
Ordinance No. 2531
Shamwood Street from the dead-end west of Phillips Avenue to the cul-de-sac, both sides.
Shamwood Street between Toland Avenue and Mardina Street, both sides.
The alley east of Sunset Avenue, south of Carlton Avenue and west of Eckerman Avenue, west side.
Toland Avenue between Garvey Avenue North and Shamwood Street, both sides.
Yaleton Avenue between Del Norte Street and Workman Avenue, both sides.
SECTION 27. Amendment to Section 22-175. Section 22-175 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
(a) Whenever authorized signs prohibiting or restricting parking or standing of vehicles on certain streets or portion thereof between the hours of 2:00 a.m. and 6:00 a.m. have been determined by the city council to be necessary for the welfare of the general public and set for the area designated specifically herein, and are in place giving notice thereof, it shall be unlawful for any person to stand or park any vehicle at any time during the hours indicated by such signs.
(b) Notwithstanding subsection (a) of this section, the police chief, city engineer, or designee may issue a permit to a resident adjacent to a street with restricted or prohibited parking for parking a vehicle on such streets in accordance with section 22507.5 of the California Vehicle Code if the following conditions are met:
(1) Insufficient on-site parking exists on the property of the applicant as determined by the city engineer or designee.
(2) No more than four (4) permits may be issued per dwelling unit. (c) Permits will be issued at no cost to the permittee. (d) Permits will be issued on a permanent basis with replacement upon loss or destruction permitted.
(e) Any permit issued pursuant to this section will be registered to a specific address and may be transferred from vehicle to vehicle.
Ordinance No. 2531
(f) The following streets or portions thereof are herein designated as streets for which preferential parking permits may be issued:
La Breda Street from Rowland Avenue to Thelborn Street, both sides.
Hillborn Avenue from Rio Verde Drive south to the centerline intersection on Olin Place, both sides.
Lois Street from Loraine Street to Lainie Street, both sides.
Loraine Street from Lois Street to Leanna Drive, both sides.
Rio Verde Drive from the centerline intersection of Rodilee Avenue East to Hollenbeck Street, both sides.
SECTION 28. Amendment to Section 22-176. The first paragraph of Section 22- 176 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
The city council may establish “Loading Only” zones, “Passenger Loading Only” zones, “Curb Mail Drop Only” zones, “Short Time Limit” zones, and “Time Limit Parking,” when satisfactory evidence has been presented showing the necessity therefor, and shall cause them to be marked as follows:
SECTION 29. Amendment to Section 22-178. Section 22-178 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-178. Parking in alleys.
No person shall stop, stand or park a vehicle in any alley for any purpose other than the loading or unloading of persons or materials, except when appropriate signs approved by the city council are erected giving notice that parking is permitted.
SECTION 30. Amendment to Section 22-179. Subsection (a) of Section 22-179 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
(a) The public works director or designee is authorized to install and maintain parking space markings to indicate parking spaces adjacent to curbings where authorized parking is permitted.
Ordinance No. 2531
SECTION 31. Amendment to Section 22-180. Section 22-180 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-180. Parallel and angle parking.
No person shall stand or park a vehicle in a roadway or street other than parallel with the edge of the roadway headed in the direction of traffic and with the right-hand wheels of the vehicle as near to the curb or edge of the roadway as is practicable, so that such vehicles shall not interfere with traffic on such street. Upon those streets which have been marked or signed by the city for angle parking, vehicles shall be parked at the angle to the curb indicated by such marks or signs.
SECTION 32. Amendment to Section 22-182. Subsection (c) of Section 22-182 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
(c) The city council, based on the recommendation of the traffic committee, may determine when standing or parking shall be prohibited upon the left-hand side of any one-way street or when standing or parking may be permitted upon the lefthand side of any one-way roadway of a highway having two (2) or more separate roadways and shall caused to be erected signs giving notice thereof.
SECTION 33. Amendment to Section 22-189. Section 22-189 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-189. Vehicle height parking restriction.
When it has been determined by the city council to be necessary for the welfare of the general public, it shall be unlawful for any person to stand or park any vehicle which is six (6) feet or more in height (including any load thereon) within one hundred (100) feet of any intersection, on certain streets or highways or portions thereof, during all or certain hours of the day.
SECTION 34. Amendment to Section 22-197. Section 22-197 of Division 4 of Article II of Chapter 22 of the West Covina Municipal Code shall be amended to read as follows:
Sec. 22-197. Establishment, designation and maintenance of crosswalks. (a) The city council may establish, designate and maintain marked crosswalks at intersections and other places by appropriate devices, marks, or lines upon the surface of the roadway. Marked crosswalks shall be established and maintained at all intersections where the traffic authority determines that there is particular Ordinance No. 2531
hazard to pedestrians crossing the roadway subject to limitations contained in subsections (b) and (c) of this section.
(b) Other than crosswalks at intersections, no crosswalk shall be established in any block which is less than six hundred (600) feet in length. Elsewhere, not more than one (1) additional crosswalk shall be established in any one (1) block and such crosswalk shall be located as near as practicable to mid-block. (c) The public works director or designee may place signs at or adjacent to an intersection in respect to any unmarked crosswalk, directing that pedestrians shall not cross in the unmarked crosswalk so indicated.
SECTION 35. Environmental Compliance. The City Council hereby finds that it can be seen with certainty that there is no possibility the adoption and implementation of this Ordinance will have a significant effect on the environment. The Ordinance is therefore exempt from the environmental review requirements of the California Environmental Quality Act pursuant to Section 15061(b)(3) (General Rule) of Title 14 of the California Code of Regulations.
SECTION 36. Inconsistencies. Any provision of the West Covina Municipal Code or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to that extent necessary to affect the provisions of this Ordinance.
SECTION 37. Severability. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of West Covina hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases, or portions be declared invalid or unconstitutional.
SECTION 38. Certification. The City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published or posted as required by law.
SECTION 39. Effective Date. This Ordinance shall take effect thirty (30) days after its final passage.
PASSED, APPROVED AND ADOPTED this 15th day of July, 2025.
Tony Wu
Mayor
Ordinance No. 2531
APPROVED AS TO FORM ATTEST
Thomas P. Duarte Monique S. De La Rosa
City Attorney Deputy City Clerk
I, MONIQUE S. DE LA ROSA, Deputy City Clerk of the City of West Covina, California, do hereby certify that the foregoing Ordinance No. 2531 was introduced at a regular meeting of the City Council held on the 17th day of June, 2025, and adopted at a regular meeting of the City Council held on the 15th day of July, 2025, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Monique S. De La Rosa
Deputy City Clerk
ATTACHMENT NO. 2
RESOLUTION NO. 2025-35
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ADOPTING THE MEETING
RULES AND PROCEDURES FOR THE TRAFFIC
COMMITTEE
The City Council of the City of West Covina hereby finds and declares as follows:
WHEREAS, on December 17, 2024, the City Council requested that staff update the Traffic Committee rules and procedures, which are adopted by the City Council; and WHEREAS, on July 15, 2025, the City Council adopted Ordinance No. 2531, amending provisions of Chapter 22 of the West Covina Municipal Code to make changes to the Traffic Committee and its duties; and
WHEREAS, pursuant to Section 22-28 of Chapter 22, the Traffic Committee is required to meet at the time and location established by resolution of the City Council, and to conduct its meetings in accordance with rules and procedures established by resolution of the City Council; and
WHEREAS, the City Council desires to adopt Meeting Rules and Procedures for the Traffic Committee to establish the time and location of Traffic Committee meetings and enable the Traffic Committee to efficiently and effectively run its meetings.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DOES ORDAIN AS FOLLOWS:
SECTION 1. The City Council adopts the Traffic Committee Meeting Rules and Procedures, attached hereto as Exhibit A and incorporated herein.
SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.
APPROVED AND ADOPTED this 15th day of July, 2025.
Tony Wu
Mayor
APPROVED AS TO FORM ATTEST
Thomas P. Duarte Monique S. De La Rosa
City Attorney Deputy City Clerk
I, MONIQUE S. DE LA ROSA, Deputy City Clerk of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-35 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 15th day of July, 2025, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Monique S. De La Rosa
Deputy City Clerk
EXHIBIT A
TRAFFIC COMMITTEE
MEETING RULES AND PROCEDURES
1. TIME AND LOCATION OF MEETINGS
There shall be one regular meeting of the Traffic Committee during each calendar month.
Such meeting shall be held on the third (3rd) Wednesday of the month at the hour of 6:00 p.m., provided, however, that if the date of any such regular meeting falls on a holiday, said regular meeting shall be held on the Wednesday of the following week.
The regular meeting place of the Traffic Committee shall be in the City Hall Community Room located at 1444 West Garvey Avenue South.
Special meetings may be held, provided notice is given in compliance with the Ralph M.
Brown Act (“Brown Act”).
All meetings of the Traffic Committee shall be open to the public. The Traffic Committee Secretary shall provide notice of each meeting in accordance with the requirements of the Brown Act.
2. CITY ENGINEER DUTIES
The City Engineer shall serve as the Secretary and Presiding Officer for Traffic Committee meetings and shall preserve strict order and enforce decorum at all meetings. The City Engineer shall state every question coming before the Committee and announce the decision of the Committee on all matters.
The City Engineer and Traffic Engineer shall be responsible for preparing all reports and recommendations for the Traffic Committee’s consideration, preparing and distributing an agenda for each Traffic Committee meeting, preparing and sending out notices for regular and special meetings, preparing and distributing Traffic Committee agenda materials, reports and presentations, and transmitting reports, plans, and recommendations of the Traffic Committee to the City Council.
3. AGENDA
The Secretary shall arrange a list of the matters to be brought before the Committee according to the order of business and furnish each member of the Committee with a copy of the agenda in advance of the Committee meeting. No matter may be considered by the Committee other than those matters published on the noticed agenda. The Committee may request an item be agendized for a subsequent meeting.
The agenda, including all required notices thereof, shall comply with the requirements of the Brown Act.
4. ROLL CALL
Before proceeding with the business of the Committee at each meeting, and after each recess, the roll call of the members shall be conducted and the names of those present or absent shall be entered in the minutes. Should quorum be lacking, no business shall be conducted.
5. ORDER OF BUSINESS
The business of the Committee shall be taken up for consideration and disposition in the following order:
1. Pledge of Allegiance
2. Roll Call/Introductions
3. Approval of Minutes
4. Business
5. Oral Communications (limited to 3 minutes per person)
6. Traffic Committee Member Comments
7. Adjournment
6. MINUTES
Minutes shall be taken of all proceedings at all Committee meetings. Unless a reading of the minutes of a Committee meeting is requested by a member of the Committee, such minutes may be approved by a majority vote without reading if the Secretary has previously furnished each member of the Committee with a copy thereof.
7. RULES OF DEBATE
Debate upon all matters pending before the Committee shall be conducted in such a manner as to expedite the business of the Committee and subject to the rules hereinafter provided.
Unless otherwise specified herein, the Committee shall comply with, and all questions of parliamentary procedure shall be resolved by, Robert’s Rules of Order (current edition).
8. VOTING
Once a motion is called for a vote, discussion is terminated. Voting shall be by roll call vote.
9. ADDRESSING THE COMMITTEE
Any person desiring to address the Committee on an agenda item may do so at the time the matter is considered on the agenda. Items not on the agenda may be addressed during the Oral Communications portion of the agenda.
10. MANNER OF ADDRESSING THE COMMITTEE
Each person addressing the Committee shall step up to the podium and will be requested to provide their name and address the Committee in an audible tone of voice for the record and will be requested to complete a speaker sign-in sheet. All remarks shall be addressed to the Committee as a body and not to any individual member thereof. No person, other than the Committee and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Committee, without the permission of the City Engineer. Public comments shall be limited to three (3) minutes per speaker, unless the time limit is extended by the City Engineer or the Traffic Committee. No question shall be asked of a Committee member or staff member except through the City Engineer. The City Engineer shall be responsible for maintaining decorum.
AGENDA ITEM NO. 3
AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: July 15, 2025
TO: Mayor and City Council
FROM: Milan Mrakich, Acting City Manager
SUBJECT: CONSIDERATION OF AGREEMENT WITH VALLEY LIGHT CENTER FOR SOCIAL
ADVANCEMENT FOR BUS SHELTER CLEANING SERVICES
RECOMMENDATION:
It is recommended that the City Council take the following actions:
Find that the City's bidding requirements and procedures are inefficient and not in the best interest of the City for the procurement of bus shelter cleaning services in accordance with Section 2-335(10) of the West Covina Municipal Code.
1. Authorize the Acting City Manager to negotiate and execute an agreement with Valley Light Center for Social Advancement for bus shelter cleaning services, for an initial term of three (3) years, with two (2) optional one (1) year extensions, in an amount not-to-exceed $113,760 annually, in a form approved by the City Attorney; and
2. 3. Authorize the City Manager to exercise the extension options.
BACKGROUND:
On June 17, 2025, the City Council authorized a month-to-month extension of the agreement with Valley Light Center for Social Advancement (VLC) for the cleaning of bus shelters and requested that the matter of a new three-year agreement be presented for consideration on July 15, 2025.
Valley Light Industries, which changed its name to Valley Light Center for Social Advancement (VLC) in 2023, has provided bus shelter cleaning and power washing services to the City since 2002. In March 2016, staff issued a Request for Proposals (RFP) for power washing and/or steam cleaning, including general cleaning at and around City-owned bus shelters. The scope of work included weekly general power washing and/or steam cleaning services at the City-owned bus shelters. At the June 21, 2016 City Council meeting, the City Council awarded a one (1) year agreement with three (3) one-year extension options to Valley Light Industries.
At the July 21, 2020 City Council meeting, the City Council approved dispensing with formal bidding procedures and requirements in connection with the procurement of bus shelter maintenance services and awarded a new agreement to Valley Light Industries for the same service, with an initial term through June 30, 2023 and two (2) one-year optional extensions. Cleanings are performed weekly, with some historically higher traffic locations receiving multiple cleanings in a week. The weekly bus shelter cleaning schedule is included as Attachment No. 1. Currently, there are 78 City-owned shelters, which account for 88 cleanings per week; as well as 16 Clear Channel shelters, which account for 32 cleanings per week. Total weekly cleanings: 120. Since July 21, 2020, VLC has charged the City at a rate of $14.03 per shelter.
VLC has been a longtime service provider for cleaning and power washing of the City-owned bus shelters. VLC is a non-profit organization that has been providing vocational rehabilitation services in the area to adults with developmental disabilities since 1970. The program initially trains clients in a workshop environment where basic vocational skills, work habits and characteristics of a good employee are taught. When a client is ready for community employment, they are referred to VLC's “Supported Employment Program,” which finds employers interested in incorporating this sector of the community into their workforce. The Supported Employment Program places either an individual worker or a group of workers in a job with ongoing support provided by a professional Job Coach. For group placements, Job Coaches supervise the workers 100% of the time for the duration of the contract. Currently, 2 clients employed by VLC working on the West Covina Bus Shelter crew are West Covina residents.
DISCUSSION:
The agreement with VLC is currently being extended on a month-to-month basis. VLC has expressed interest in entering into a new agreement with the City. Staff is recommending three-year agreement with an option of two additional one-year extensions for bus shelter cleaning services. VLC is requesting an increase in the per shelter charge from $14.03 to $18.23. Over the term of the current agreement, the minimum wage increased by $4.50 per hour. However, as noted above, VLC did not request to increase its per shelter charge of $14.03 during the term of the agreement. The proposed rate will not change over the three-year term of the agreement or two optional annual extensions, if exercised. This proposed increase is due to increases in the minimum wage, as well as supplies, fuel, and overhead. VLC has been made aware that the City is evaluating its bus shelters and locations and the number of shelters may change during the term of the agreement.
Section 2-335(10) of Division 2 of Article VII of Chapter 2 of the West Covina Municipal Code provides the following exemption from the City's competitive bidding requirements: "When the City Council determines, by minute action or resolution, that the compliance with the bidding requirements and procedures is inefficient, impractical, or not in the best interest of the city, based on specifically identified conditions set forth on the record." Staff is requesting that the City Council make a determination that compliance with bidding requirements and procedures is inefficient, impractical, or not in the best interest of the City.
The California Welfare and Institutions Code section 19404 permits cities and other governmental entities to, without advertising or calling for bids, purchase services provided by nonprofit California corporations "operating community rehabilitation programs serving persons with disabilities who have indicated an interest in supplying those goods and services and may, on an equitable basis apportion the business among the interested community rehabilitation programs, provided the goods or services meet the specifications and needs of the purchasing agency and are purchased at a fair market price, as determined by the appropriate state or local agency" and provided that the public or private nonprofit California corporations comply with specified requirements. Staff has determined that VLC meets the City's needs, that VLC's services are provided at fair market price, and that VLC meets the requirements set forth in Welfare and Institutions section 19404. According to VLC, crew members are paid the California minimum wage or higher and also receive benefits in the form of paid vacation, paid sick leave and paid holidays.
Therefore, staff is requesting that the City Council find that compliance with the City's bidding requirements is inefficient and not in the best interest of the City and authorize the Acting City Manager to negotiate and execute an agreement with Valley Light Center for Social Advancement, in a form approved by the City Attorney.
LEGAL REVIEW:
The City Attorney's Office has reviewed this staff report and, if authorized by the Council, will approve the The City Attorney's Office has reviewed this staff report and, if authorized by the Council, will approve the agreement as to form prior to execution.
OPTIONS:
The City Council has the following options:
1. Approve staff's recommendation;
Direct staff to issue a Request for Proposals to solicit new proposals for bus shelter cleaning services; or
2. 3. Provide alternative direction.
Prepared by: Kelly McDonald, Assistant to the City Manager Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:
Bus shelter cleaning is funded through the Transportation Operating Budget (Fund 122 - Proposition C Local Returns). The proposed cost per cleaning is $18.23. This rate will not change over the three-year term of the contract or two optional annual extensions, if exercised. Currently, there are 94 shelters on the schedule requiring a total of 120 cleanings per week. The annual cost is $113,760. There are sufficient funds available in Proposition C - Fund 122 (Account Other Contractual Services 61200) to cover this cost in the Proposed Budget FY 2025-26.
Attachments
Attachment No. 1 - Bus Shelter Locations
CITY COUNCIL GOALS & OBJECTIVES: Maintain and Enhance City Facilities and Infrastructure Enhance City Image and Effectiveness
An Accessible Community
ATTACHMENT NO. 1
Cleaning Day No. Location City-Owned Advertising
Mon 1 SB Sunset @ Durness 1 0
Mon 2 WB Francisquito @ Tonopah 1 0
Mon 3 WB Francisquito @ Orange 1 0
Mon 4 WB Francisquito @ Willow 1 0
Mon 5 EB Francisquito @ Tonopah 1 0
Mon 6 SB Sunset @ Francisquito 1 0
Mon 7 EB Francisquito @ Broadmoor 1 0
Mon 8 NB Sunset @ Durness 1 0
Mon 9 SB Merced @ Orange 1 0
Mon 10 NB Sunset @ Merced 1 0
Mon 11 NB Sunset @ Cameron 1 0
Mon 12 EB West Covina Pkwy @ Fashion Plaza 0 1
Mon 13 EB West Covina Pkwy @ California 1 0
Mon 14 WB West Covina Pkwy @ Fashion Plaza 0 2
Mon 15 WB West Covina Pkwy @ California 1 1
Mon 16 NB Sunset @ West Covina Pkwy 1 0
Mon 17 NB Sunset @ Plaza Dr 1 0
Mon 18 SB Barranca @ Eastland 2 2
Cleaning Day No. Location City-Owned Advertising
Tue 1 SB Glendora @ Cameron 1 0
Tue 2 NB Glendora @ Michelle 1 0
Tue 3 NB Glendora @ Cameron 1 0
Tue 4 SB Valinda @ Cameron 1 0
Tue 5 SB Valinda @ Merced 1 0
Tue 6 WB Amar @ Brentwood 1 0
Tue 7 WB Amar @ Lark Ellen 1 0
Tue 8 WB Amar @ Valinda 1 0
Tue 9 NB Valinda @ Summer 1 0
Tue 10 NB Valinda @ Cameron 1 0
Tue 11 NB Valinda @ Maplegrove 1 0
Tue 12 SB Glendora @ Michelle 1 0
Tue 13 WB Puente @ Sunset 1 0
Tue 14 EB Puente @ Nora 1 0
Tue 15 SB Sunset @ Puente 1 0
Tue 16 SB Sunset @ Rowland 1 0
Tue 17 SB Sunset @ Workman 1 0
Tue 18 SB Sunset @ Civic Center 0 1
Tue 19 NB West Covina Pkwy @ Toluca 0 2
Tue 20 SB West Covina Pkwy @ Toluca 1 0
Tue 21 NB Sunset @ Workman 1 0
Tue 22 NB Sunset @ Puente 1 0
Bus Shelter Cleaning Schedule
Cleaning Day No. Location City-Owned Advertising
Wed 1 WB Cameron @ Fernwood 1 0
Wed 2 EB Cameron @ Azusa 1 0
Wed 3 NB Citrus @ Cortez 1 0
Wed 4 EB Workman @ 2nd 1 2
Wed 5 SB Citrus @ Walnut Creek Pkwy 1 0
Wed 6 SB Barranca @ Eastland 2 2
Wed 7 EB Holt @ Temple 1 0
Wed 8 NB Barranca @ Virginia 1 0
Wed 9 SB Barranca @ Virginia 1 0
Wed 10 NB Citrus @ Cameron 1 0
Wed 11 WB Cameron @ Montezuma 1 0
Wed 12 WB Cameron @ Hollenbeck 1 0
Wed 13 WB Cameron @ Azusa 1 0
Wed 14 EB Cameron @ Fernwood 1 0
Wed 15 WB Cameron @ Lark Ellen 1 0
Wed 16 EB West Covina Pkwy @ Fashion Plaza 0 1
Wed 17 EB West Covina Pkwy @ California 1 0
Wed 18 WB West Covina Pkwy @ Fashion Plaza 0 2
Wed 19 WB West Covina Pkwy @ California 1 1
Cleaning Day No. Location City-Owned Advertising
Thu 1 SB Azusa @ Vine 1 0
Thu 2 NB Azusa @ Merced 1 0
Thu 3 SB Azusa @ Merced 1 0
Thu 4 SB Azusa @ Francisquito 1 0
Thu 5 SB Azusa @ Grenoble 1 0
Thu 6 WB Amar @ Azusa 1 1
Thu 7 SB Azusa @ Amar 1 0
Thu 8 NB Azusa @ Amar 1 1
Thu 9 EB Amar @ Azusa 0 1
Thu 10 NB Azusa @ The Heights 1 0
Thu 11 NB Azusa @ Fairgrove 1 0
Thu 12 NB Azusa @ Cameron 0 1
Thu 13 NB Azusa @ Cortez 1 0
Thu 14 NB Azusa @ Garvey 1 0
Thu 15 NB Azusa @ Workman 1 0
Thu 16 NB Azusa @ Rowland 0 1
Thu 17 SB Azusa @ Rowland 0 1
Cleaning Day No. Location City-Owned Advertising
Fri 1 EB Shadow Oak @ Shakespeare 1 0
Fri 2 EB Shadow Oak @ Gemini 1 0
Fri 3 WB Shadow Oak @ Rita Lane 1 0
Fri 4 WB Shadow Oak @ Gemini 1 0
Fri 5 WB Shadow Oak @ Wood Gate 1 0
Fri 6 WB Shadow Oak @ Nogales 1 0
Fri 7 EB Shadow Oak @ Nogales 1 0
Fri 8 EB Temple @ Amar 1 0
Fri 9 WB La Puente @ Sentous 1 0
Fri 10 NB Nogales @ La Puente 1 0
Fri 11 WB Amar @ Nogales 1 0
Fri 12 WB Amar @ Westport 1 0
Fri 13 WB Amar @ Temple 1 0
Fri 14 SB Barranca @ Eastland 2 2
Fri 15 EB Workman @ 2nd 1 2
Fri 16 SB Azusa @ Fairgrove 0 1
Fri 17 SB Azusa @ Aroma 1 0
Fri 18 EB Rowland @ Azusa 1 0
Fri 19 EB West Covina Pkwy @ Fashion Plaza 0 1
Fri 20 EB West Covina Pkwy @ California 1 0
Fri 21 WB West Covina Pkwy @ Fashion Plaza 0 2
Fri 22 WB West Covina Pkwy @ California 1 1
Total Weekly Cleanings Performed 88 32
Bold denotes locations requiring multiple weekly cleanings AGENDA ITEM NO. 4
AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: July 15, 2025
TO: Mayor and City Council
FROM: Milan Mrakich, Acting City Manager
SUBJECT: CONSIDERATION OF RESCHEDULING OF AUGUST 5, 2025 REGULAR MEETING OF
THE CITY COUNCIL
RECOMMENDATION:
It is recommended that the City Council uncancel and reschedule the August 5, 2025 regular City Council meeting.
BACKGROUND:
Pursuant to Section 2-31(a) of the West Covina Municipal Code, the City Council holds regular City Council meetings on the 1st and 3rd Tuesday of each month.
Historically, the City Council has canceled meetings due to special events (i.e. National Night Out, Election Night), proximity to holidays, and light agendas.
At the July 1, 2025 City Council meeting, the City Council canceled the August 5, 2025 meeting due to National Night Out. Since the time of cancellation, new items of significance have arisen that require timely Council consideration.
DISCUSSION:
Due to statutory deadlines in connection with certain items requiring the City Council's consideration, staff is recommending that the City Council uncancel the previously canceled meeting and reschedule its August 5, 2025 regular meeting.
OPTIONS:
The City Council has the following options:
1) Approve staff's recommendation; or
2) Provide alternative direction.
Prepared by: Lisa Sherrick, Assistant City Clerk
Additional Approval: Roxanne E. Lerma, Assistant City Manager CITY COUNCIL GOALS & OBJECTIVES: A Well-Planned Community Maintain Good Intergovernmental Relations
Enhance City Image and Effectiveness
AGENDA ITEM NO. 5
AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: July 15, 2025
TO: Mayor and City Council
FROM: Milan Mrakich, Acting City Manager
SUBJECT: CONSIDERATION OF RENEWAL OF LANDSCAPE MAINTENANCE DISTRICTS 4, 6, AND 7 - ORDERING AND APPROVAL OF THE PRELIMINARY CONSOLIDATED
ENGINEER'S REPORT AND ADOPTION OF RESOLUTIONS OF INTENTION TO LEVY ASSESSMENTS IN THE DISTRICTS FOR FISCAL YEAR 2025-26
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the following resolutions:
RESOLUTION NO. 2025-45 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ORDERING THE PREPARATION AND FILING OF A REPORT REGARDING THE FISCAL YEAR 2025-26 ASSESSMENT TO BE LEVIED IN CONNECTION WITH LANDSCAPE MAINTENANCE DISTRICT NO. 4
RESOLUTION NO. 2025-46– A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ORDERING THE PREPARATION AND FILING OF A REPORT REGARDING THE FISCAL YEAR 2025-26 ASSESSMENT TO BE LEVIED IN CONNECTION WITH LANDSCAPE MAINTENANCE DISTRICT NO. 6
RESOLUTION NO. 2025-47– A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ORDERING THE PREPARATION AND FILING OF A REPORT REGARDING THE FISCAL YEAR 2025-26 ASSESSMENT TO BE LEVIED IN CONNECTION WITH LANDSCAPE MAINTENANCE DISTRICT NO. 7
2. Following adoption of Resolutions Nos. 2025-45, 2025-46, and 2025-47, approve the Preliminary Consolidated Fiscal Year 2025-26 Engineer’s Report for Landscape Maintenance Districts 4, 6 & 7.
3. Following approval of the Preliminary Consolidated Fiscal Year 2025-26 Engineer’s Report for Landscape Maintenance Districts 4, 6 & 7, adopt the following resolutions:
RESOLUTION NO. 2025-48 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICT NO. 4 FOR FISCAL YEAR 2025-26 AND SETTING A PUBLIC HEARING REGARDING SUCH ASSESSMENTS RESOLUTION NO. 2025-49 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICT NO. 6 FOR FISCAL YEAR 2025-26 AND SETTING A PUBLIC HEARING REGARDING SUCH ASSESSMENTS RESOLUTION NO. 2025-50 – A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS WITHIN LANDSCAPE MAINTENANCE DISTRICT NO. 7 FOR FISCAL YEAR 2025-26 AND SETTING A PUBLIC HEARING REGARDING SUCH ASSESSMENTS BACKGROUND:
The Landscaping and Lighting Act of 1972 (California Streets and Highways Code section 22500 et seq.) (the "Act") specifies the procedures for renewal of landscape maintenance districts.
Landscape Maintenance District No. 4 (“LMD4”) was established in 1975. This district is in the southeasterly part of the City. The assessments collected are used to maintain landscaping, irrigation, hardscape (e.g., sidewalks, walls, etc.), and area lighting on 130 acres of public open space within the boundaries of the district. To encourage innovative housing types and neighborhood designs and to preserve the ridge lines in the San Jose Hills, this area was originally developed with relatively narrow street rights-of-way and small lot sizes. The resulting surplus land was converted to landscaped slope areas and park-like "green belt" areas containing walkways, landscaping, and lighting.
Landscape Maintenance District No. 6 (“LMD6”) was established in 1980 at the request of the owner of the development in lieu of forming a Homeowners’ Association. LMD6 is located in the easterly end of the City known as South Hills. The funds collected by LMD6 are used to maintain landscaping and irrigation in public open space areas within its boundaries. LMD6 contains 238 single-family dwellings, approximately 12 acres of landscaped and irrigated areas, and approximately 65 acres of natural area.
Landscape Maintenance District No. 7 (“LMD7”) was established in 1980 at the request of the owner of the development in lieu of forming a Homeowners' Association. LMD7 is generally located at the easterly end of the City. The funds collected by the district are used to maintain landscaping and irrigation in public open space areas within its boundaries. Currently, LMD7 contains 372 improved and 8 unimproved single-family residential parcels. When development is 100 percent complete, LMD7 will contain 380 developed single-family residential parcels, 25 acres of landscaped and irrigated area, and 105 acres of natural area.
DISCUSSION:
The initial step of the renewal process is to adopt the resolution ordering the Engineer’s Report. The assessment engineer, Harris & Associates, has prepared a Preliminary Consolidated Report for LMD4, LMD6 and LMD7 which includes plans and specifications for improvements, estimated costs, assessment diagrams, and assessments spread to cover the estimated costs for each district. The report was prepared in accordance with the Act.
The next step in the renewal process is the approval of the Engineer’s Report and adoption of the Resolution of Intention concerning the levy and collection of assessments for LMD4, LMD6 and LMD7.
The Act also requires the Resolution of Intention to give notice of, and fix a time and place for, a public hearing regarding the proposed assessments. Pursuant to the Act, the public hearing must be held at a regular meeting before August 10th. Staff recommends holding the required public hearing on August 5, 2025. At the public hearing, the City Council will consider all written and oral comments regarding the level of assessments, and the maintenance and capital improvement work proposed for LMD4, LMD6 and LMD7. The renewal process requires that a public notice, in the form of the Resolution of Intention, be posted and published in a locally circulated newspaper, but does not require notices to be mailed to each resident. Upon the conclusion of the hearing, the City Council should adopt a resolution confirming the diagram and assessment levy; either as proposed or as changed by the City Council.
Staff recommends that the assessment rates be maintained at their current levels for Fiscal Year 2025-26. The annual assessment rates for LMD4 will be maintained at $49.16 for commercial units in A1 zone, $77.89 for condominium units in A2 zone, $49.33 for condominium/apartment units in A3 zone, zone, $77.89 for condominium units in A2 zone, $49.33 for condominium/apartment units in A3 zone, $232.48 for condominium units in A4 zone, $260.98 for single-family residential in A5 zone, $289.99 for single-family residential in A6 zone, $348.02 for a single dwelling unit in A7 zone, $386.66 for a fourplex unit in the A8 zone, and $464 for a duplex unit in the A9 zone. The annual assessment rates for LMD6 will be maintained at $650 per lot annually ($54.16 per month). The annual assessment rates for LMD7 will be maintained at $464.06 per developed lot and $139.22 per undeveloped lot.
In FY 23-24, the City entered into a new landscaping agreement that increased the scope of services to include the entire hillside that will be trimmed to a maximum of 4 feet in height. The previous agreement's scope only addressed 4 feet from the sidewalk or property line. This work continued through FY 24-25 and will be maintained for FY 25-26.
If determined that rates are to be increased in the future, it would require a vote by the affected property owners. Pending completion of further analysis, this report recommends that assessment rates be maintained at their current levels for FY 2025-26.
LEGAL REVIEW:
The City Attorney has reviewed the resolutions and approved them as to form.
OPTIONS:
The City Council has the following options:
1. Approve staff's recommendations; or
2. Provide alternative direction.
ENVIRONMENTAL REVIEW:
This item is statutorily exempt from the provisions of the California Environmental Quality Act (“CEQA”) pursuant to Section 15273 (Rates, Tolls, Fares, and Charges) and generally exempt from CEQA pursuant to Section15061 (b) (3) of the CEQA Guidelines in that it consists of the continuing maintenance and operations of landscaping and irrigation within the districts, which does not have the potential for causing a significant effect on the environment.
Prepared by: Jo-Anne Burns, Deputy Community Development Director Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:
The Fiscal Year 2025-26 Consolidated Engineer’s Report for LMD4, 6 and 7 recommends that the assessment rates be maintained at their current levels. The annual assessment rates for LMD4 will be maintained at $348.02 for a single dwelling unit and $464 for a duplex unit. The projected income from the recommended rates is $1,162,827. The annual assessment rate for LMD6 is based on a special uniform benefit to the property owners and is recommended to remain at its current level of $650 per lot annually ($54.16 per month). The total projected revenue from the recommended rates is $154,700. The annual assessment rates for LMD7 will be maintained at $464.06 per improved lot and $139.22 per unimproved lot. The total projected revenue is $173,744. There are no legal requirements or formal guidelines for the amount of reserves in an assessment district. Ongoing improvements such as irrigation system improvements, enhancement to existing landscaping, tree trimming, and other extras are being eliminated to maintain the operating budget within projected revenues from the capped assessment rates.
Attachments
Attachment No. 1 - Resolution No. 2025-45
Attachment No. 2 - Resolution No. 2025-46
Attachment No. 3 - Resolution No. 2025-47
Attachment No. 4 - Resolution No. 2025-48 (LMD4 Resolution of Intention) Attachment No. 5 - Resolution No. 2025-49 (LMD6 Resolution of Intention) Attachment No. 6 - Resolution No. 2025-50 (LMD7 Resolution of Intention) Attachment No. 7 - Engineer's Report
Attachment No. 8 - 10-Year Projection
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability A Well-Planned Community
Enhance City Image and Effectiveness
ATTACHMENT NO. 1
RESOLUTION NO. 2025-45
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ORDERING THE
PREPARATION AND FILING OF A REPORT REGARDING
THE FISCAL YEAR 2025-26 ASSESSMENT TO BE LEVIED
IN CONNECTION WITH LANDSCAPE MAINTENANCE
DISTRICT NO. 4
The City Council of the City of West Covina hereby finds and declares as follows:
WHEREAS, the City’s Landscape Maintenance District No. 4 (the “District”) has been established pursuant to the Landscaping and Lighting Act of 1972 (California Streets and Highways Code Section 22500 et seq.) (the “Act”) to fund the maintenance and servicing of certain public landscaping and appurtenant facilities in the City; and WHEREAS, in connection with the District, the City annually levies an assessment against real property; and
WHEREAS, the City Council desires to initiate proceedings to levy the assessment for Fiscal Year 2025-26 in connection with the District; and WHEREAS, no increased assessments, new improvements nor substantial changes in existing improvements within the District are proposed.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The above recitals are true and correct.
SECTION 2. The City Council orders Harris & Associates, Inc., as assessment engineer, to prepare and file with the City Clerk a report on the assessment in connection with the District for Fiscal Year 2025-26. Such report shall include all information required by Section 22565 et seq. of the Act.
SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.
APPROVED AND ADOPTED this 15th day of July, 2025.
Tony Wu
Mayor
APPROVED AS TO FORM ATTEST
Thomas P. Duarte Monique S. De La Rosa
City Attorney Deputy City Clerk
I, MONIQUE S. DE LA ROSA, DEPUTY CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-45 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 15th day of July, 2025, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Monique S. De La Rosa
Deputy City Clerk
ATTACHMENT NO. 2
RESOLUTION NO. 2025-46
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ORDERING THE
PREPARATION AND FILING OF A REPORT REGARDING
THE FISCAL YEAR 2025-26 ASSESSMENT TO BE LEVIED
IN CONNECTION WITH LANDSCAPE MAINTENANCE
DISTRICT NO. 6
The City Council of the City of West Covina hereby finds and declares as follows:
WHEREAS, the City’s Landscape Maintenance District No. 6 (the “District”) has been established pursuant to the Landscaping and Lighting Act of 1972 (California Streets and Highways Code Section 22500 et seq.) (the “Act”) to fund the maintenance and servicing of certain public landscaping and appurtenant facilities in the City; and WHEREAS, in connection with the District, the City annually levies an assessment against real property; and
WHEREAS, the City Council desires to initiate proceedings to levy the assessment for Fiscal Year 2025-26 in connection with the District; and WHEREAS, no increased assessments, new improvements nor substantial changes in existing improvements within the District are proposed.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The above recitals are true and correct.
SECTION 2. The City Council orders Harris & Associates, Inc., as assessment engineer, to prepare and file with the City Clerk a report on the assessment in connection with the District for Fiscal Year 2025-26. Such report shall include all information required by Section 22565 et seq. of the Act.
SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.
APPROVED AND ADOPTED this 15th day of July, 2025.
Tony Wu
Mayor
APPROVED AS TO FORM ATTEST
Thomas P. Duarte Monique S
City Attorney Deputy City Clerk
I, MONIQUE S. DE LA ROSA, DEPUTYCITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-46 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 15th day of July, 2025, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Monique S. De La R
DeputyCity Clerk
ATTACHMENT NO. 3
RESOLUTION NO. 2025-47
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ORDERING THE
PREPARATION AND FILING OF A REPORT REGARDING
THE FISCAL YEAR 2025-26 ASSESSMENT TO BE LEVIED
IN CONNECTION WITH LANDSCAPE MAINTENANCE
DISTRICT NO. 7
The City Council of the City of West Covina hereby finds and declares as follows:
WHEREAS, the City’s Landscape Maintenance District No. 7 (the “District”) has been established pursuant to the Landscaping and Lighting Act of 1972 (California Streets and Highways Code Section 22500 et seq.) (the “Act”) to fund the maintenance and servicing of certain public landscaping and appurtenant facilities in the City; and WHEREAS, in connection with the District, the City annually levies an assessment against real property; and
WHEREAS, the City Council desires to initiate proceedings to levy the assessment for Fiscal Year 2025-26 in connection with the District; and WHEREAS, no increased assessments, new improvements nor substantial changes in existing improvements within the District are proposed.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The above recitals are true and correct.
SECTION 2. The City Council orders Harris & Associates, Inc., as assessment engineer, to prepare and file with the City Clerk a report on the assessment in connection with the District for Fiscal Year 2025-26. Such report shall include all information required by Section 22565 et seq. of the Act.
SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.
APPROVED AND ADOPTED this 15th day of July, 2025.
Tony Wu
Mayor
APPROVED AS TO FORM ATTEST
Thomas P. Duarte Monique S. De La Rosa
City Attorney Deputy City Clerk
I, MONIQUE S. DE LA ROSA, DEPUTY CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-47 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 15th day of July, 2025, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Monique S. De La Rosa
Deputy City Clerk
ATTACHMENT NO. 4
RESOLUTION NO. 2025-48
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, DECLARING ITS
INTENTION TO LEVY AND COLLECT ASSESSMENTS
WITHIN LANDSCAPE MAINTENANCE DISTRICT NO. 4
FOR FISCAL YEAR 2025-26 AND SETTING A PUBLIC
HEARING REGARDING SUCH ASSESSMENTS
The City Council of the City of West Covina hereby finds and declares as follows:
WHEREAS, the City’s Landscape Maintenance District No. 4 (the “District”) has been established pursuant to the Landscaping and Lighting Act of 1972 (California Streets and Highways Code Section 22500 et seq.) (the “Act”) to fund the maintenance and servicing of certain public landscaping and appurtenant facilities in the City; and WHEREAS, in connection with the District, the City annually levies an assessment against real property; and
WHEREAS, by its Resolution No. 2025-45, adopted July 15, 2025, the City Council directed Harris & Associates, Inc., as assessment engineer (the “Engineer”), to prepare and file a report regarding the District; and
WHEREAS, the Engineer has filed said report, entitled “City of West Covina Preliminary Consolidated Fiscal Year 2025-26 Engineer’s Report: Landscape Maintenance Districts 4, 6 & 7” (the “Consolidated Report”), and the Consolidated Report is on file and available for public inspection in the Office of the City Clerk and is incorporated herein by reference; and
WHEREAS, the City Council, by minute action, has approved the Consolidated Report; and
WHEREAS, the City Council desires to continue with proceedings to levy the assessment in connection with the District for Fiscal Year 2025-26 as described in the Consolidated Report.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council declares its intention to levy and collect assessments within the District for Fiscal Year 2025-26 and notes that:
(a) The distinctive name of the District is the “City of West Covina Landscape Maintenance District No. 4.”
(b) The District is generally located in the southeasterly part of the City. (c) The existing and proposed improvements are generally described as landscaping, irrigation, hardscape, and paseo lighting on 130 acres of public open space within the boundaries of the District. No substantial changes are proposed to the nature of the improvements.
(d) Reference is made to the Consolidated Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the assessment district and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. (e) The rate of this assessment is not proposed to increase from the rate levied in Fiscal Year 2024-25.
SECTION 2. A public hearing is set for Tuesday, August 5, 2025, at 7:00 p.m. in the City Council Chambers located at 1444 West Garvey Avenue South in the City of West Covina, to take the testimony on the issue of whether or not the assessments should be approved.
SECTION 3. The City Clerk shall give notice of said public hearing in the time, form, and manner as required by law, including, but not limited to, publication of this resolution in accordance with California Streets and Highways Code Sections 22552 and 22553.
SECTION 4. The City Council finds that the levy and collection of these assessments is statutorily exempt from the California Environmental Quality Act (CEQA) under Section 15273 of the CEQA Guidelines, as none of the proceeds will be used for capital expenses but will be used instead for operation and maintenance.
SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.
APPROVED AND ADOPTED this 15th day of July, 2025.
Tony Wu
Mayor
APPROVED AS TO FORM ATTEST
Thomas P. Duarte Monique S. De La Rosa
City Attorney Deputy City Clerk
I, MONIQUE S. DE LA ROSA, DEPUTY CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-48 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 15th day of July, 2025, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Monique S. De La Rosa
Deputy City Clerk
ATTACHMENT NO. 5
RESOLUTION NO. 2025-49
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, DECLARING ITS
INTENTION TO LEVY AND COLLECT ASSESSMENTS
WITHIN LANDSCAPE MAINTENANCE DISTRICT NO. 6
FOR FISCAL YEAR 2025-26 AND SETTING A PUBLIC
HEARING REGARDING SUCH ASSESSMENTS
The City Council of the City of West Covina hereby finds and declares as follows:
WHEREAS, the City’s Landscape Maintenance District No. 6 (the “District”) has been established pursuant to the Landscaping and Lighting Act of 1972 (California Streets and Highways Code Section 22500 et seq.) (the “Act”) to fund the maintenance and servicing of certain public landscaping and appurtenant facilities in the City; and WHEREAS, in connection with the District, the City annually levies an assessment against real property; and
WHEREAS, by its Resolution No. 2025-46, adopted July 15, 2025, the City Council directed Harris & Associates, Inc., as assessment engineer (the “Engineer”), to prepare and file a report regarding the District; and
WHEREAS, the Engineer has filed said report, entitled “City of West Covina Preliminary Consolidated Fiscal Year 2025-26 Engineer’s Report: Landscape Maintenance Districts 4, 6 & 7” (the “Consolidated Report”), and the Consolidated Report is on file and available for public inspection in the Office of the City Clerk and is incorporated herein by reference; and
WHEREAS, the City Council, by minute action, has approved the Consolidated Report; and
WHEREAS, the City Council desires to continue with proceedings to levy the assessment in connection with the District for Fiscal Year 2025-26 as described in the Consolidated Report.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council declares its intention to levy and collect assessments within the District for Fiscal Year 2025-26 and notes that:
(a) The distinctive name of the District is the “City of West Covina Landscape Maintenance District No. 6.”
(b) The District is generally located in the easterly part of the City of West Covina on the westerly-facing slopes of the San Jose Hills. (c) The existing and proposed improvements are generally described as landscaping and irrigation in public open space areas within the boundaries of the District. No substantial changes are proposed to the nature of the improvements.
(d) Reference is made to the Consolidated Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the assessment district and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. (e) The rate of this assessment is not proposed to increase from the rate levied in Fiscal Year 2024-25.
SECTION 2. A public hearing is set for Tuesday, August 5, 2025, at 7:00 p.m. in the City Council Chambers located at 1444 West Garvey Avenue South in the City of West Covina, to take the testimony on the issue of whether or not the assessments should be approved.
SECTION 3. The City Clerk shall give notice of said public hearing in the time, form, and manner as required by law, including, but not limited to, publication of this resolution in accordance with California Streets and Highways Code Sections 22552 and 22553.
SECTION 4. The City Council finds that the levy and collection of these assessments is statutorily exempt from the California Environmental Quality Act (CEQA) under Section 15273 of the CEQA Guidelines, as none of the proceeds will be used for capital expenses but will be used instead for operation and maintenance.
SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.
APPROVED AND ADOPTED this 15th day of July, 2025.
Tony Wu
Mayor
APPROVED AS TO FORM ATTEST
Thomas P. Duarte Monique S. De La Rosa
City Attorney Deputy City Clerk
I, MONIQUE S. DE LA ROSA, DEPUTY CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-49 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 15th day of July, 2025, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Monique S. De La Rosa
Deputy City Clerk
ATTACHMENT NO. 6
RESOLUTION NO. 2025-50
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, DECLARING ITS
INTENTION TO LEVY AND COLLECT ASSESSMENTS
WITHIN LANDSCAPE MAINTENANCE DISTRICT NO. 7
FOR FISCAL YEAR 2025-26 AND SETTING A PUBLIC
HEARING REGARDING SUCH ASSESSMENTS
The City Council of the City of West Covina hereby finds and declares as follows:
WHEREAS, the City’s Landscape Maintenance District No. 7 (the “District”) has been established pursuant to the Landscaping and Lighting Act of 1972 (Streets and Highways Code Section 22500 et seq.) (the “Act”) to fund the maintenance and servicing of certain public landscaping and appurtenant facilities in the City; and WHEREAS, in connection with the District, the City annually levies an assessment against real property; and
WHEREAS, by its Resolution No. 2025-47, adopted July 15, 2025, the City Council directed Harris & Associates, Inc., as assessment engineer (the “Engineer”), to prepare and file a report regarding the District; and
WHEREAS, the Engineer has filed said report, entitled “City of West Covina Preliminary Consolidated Fiscal Year 2025-26 Engineer’s Report: Landscape Maintenance Districts 4, 6 & 7” (the “Consolidated Report”), and the Consolidated Report is on file and available for public inspection in the Office of the City Clerk and is incorporated herein by reference; and
WHEREAS, the City Council, by minute action, has approved the Consolidated Report; and
WHEREAS, the City Council desires to continue with proceedings to levy the assessment in connection with the District for Fiscal Year 2025-26 as described in the Consolidated Report.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council declares its intention to levy and collect assessments within the District for Fiscal Year 2025-26 and notes that:
(a) The distinctive name of the District is the “City of West Covina Landscape Maintenance District No. 7.”
(b) The District is generally located in the easterly part of the City of West Covina on the north-facing slopes of the San Jose Hills. (c) The existing and proposed improvements are generally described as landscaping and irrigation in public open space areas within the boundaries of the District. No substantial changes are proposed to the nature of the improvements.
(d) Reference is made to the Consolidated Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the assessment district and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. (e) The rate of this assessment is not proposed to increase from the rate levied in Fiscal Year 2024-25.
SECTION 2. A public hearing is set for Tuesday, August 5, 2025, at 7:00 p.m. in the City Council Chambers located at 1444 West Garvey Avenue South in the City of West Covina, to take the testimony on the issue of whether or not the assessments should be approved.
SECTION 3. The City Clerk shall give notice of said public hearing in the time, form, and manner as required by law, including, but not limited to, publication of this resolution in accordance with California Streets and Highways Code Sections 22552 and 22553.
SECTION 4. The City Council finds that the levy and collection of these assessments is statutorily exempt from the California Environmental Quality Act (CEQA) under Section 15273 of the CEQA Guidelines, as none of the proceeds will be used for capital expenses but will be used instead for operation and maintenance.
SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.
APPROVED AND ADOPTED this 15th day of July, 2025.
Tony Wu
Mayor
APPROVED AS TO FORM ATTEST
Thomas P. Duarte Monique S. De La Rosa
City Attorney Deputy City Clerk
I, MONIQUE S. DE LA ROSA, DEPUTY CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-50 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 15th day of July, 2025, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Monique S. De La Rosa
Deputy City Clerk
1 CITY OF WEST COVINA
PRELIMINARY CONSOLIDATED FISCAL YEAR
2025-26 ENGINEER’S REPORT: LANDSCAPE
MAINTENANCE DISTRICTS 4, 6, & 7
June 2025
Prepared by:
101 Progress, Suite 250
Irvine, CA 92618
www.weareharris.com
ATTACHMENT NO. 7
Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
2 TABLE OF CONTENTS
Impacts of Proposition 218 .........................................................................................................................................3 Introduction ..............................................................................................................................................................6 Part I - Plans and Specifications ..................................................................................................................................7 Part II - Estimate of Costs ......................................................................................................................................... 11 Part III - Assessment Roll ......................................................................................................................................... 13 Part IV - Method Of Apportionment ......................................................................................................................... 14 Part V - Assessment Diagram .................................................................................................................................... 19
Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
3 IMPACTS OF PROPOSITION 218
On November 5, 1996, California voters approved Proposition 218 entitled "Right to Vote on Taxes Act" which added Article XIIID to the California Constitution. While its title refers only to taxes, Proposition 218 establishes new procedural requirements for the formation and administration of assessment districts. Proposition 218 also requires that with certain specified exceptions, which are described below, all existing assessment districts must be ratified by the property owners within the District using the new procedures.
Some of these exceptions include:
1) Any assessment imposed exclusively to finance the capital cost or maintenance and operation expenses for streets.
2) Any assessments levied pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment was initially imposed.
However, even if assessments are initially exempt from Proposition 218, if the assessments are increased in the future, the City will need to comply with the provisions of Proposition 218 for that portion of the increased assessment unless the increase in assessment was anticipated in the assessment formula (e.g., CPI increase).
Proposition 218 does not define this term “streets”, however, following the passage of Proposition 218 based on conversations with other public agency officials, attorneys, assessment engineers and Senate Bill 919, we determined that “streets” include all public improvements located within the street right-of-way. This would include median and parkway landscaping, traffic signals, safety lighting and street lighting.
It was also determined that if assessments were imposed as a condition of development and property owners agreed to the imposition of assessments and subsequently signed a development agreement confirming so, then this would suffice for the requirement of signing a petition.
The more difficult question arose in those situations where the levy of assessments was imposed as a condition of approval for land development or subdivision where the property owner did not enter into a development agreement. In those cases, if the landscape, park, or streetlight facilities and the resulting assessment were a condition of the land development or subdivisions approval and the property owner acquiesces to the levy of assessment, it is reasoned that this was a functional equivalent of giving express consent or signing a petition requesting the imposition of the assessment. Even the Howard Jarvis Taxpayers' Association seems to tacitly support this conclusion in its "Statement of Drafters' Intent".
When discussing the exemption for existing assessments imposed pursuant to a petition, the taxpayers' association said:
"This provision exempts most land secured financing arrangements used by developers." Clearly acceptance of a condition of approval of a development or subdivision which requires that imposition of assessments is a common form of land secured financing used by developers to fund street lighting or landscape maintenance.
Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
4 STATEMENT OF ASSESSMENT ENGINEER
Statement of Assessment Engineer
AGENCY: CITY OF WEST COVINA
PROJECT: LANDSCAPE MAINTENANCE DISTRICT NO. 4
LANDSCAPE MAINTENANCE DISTRICT NO. 6
LANDSCAPE MAINTENANCE DISTRICT NO. 7
TO: THE CITY COUNCIL
CITY OF WEST COVINA
STATE OF CALIFORNIA
ENGINEER’S REPORT FOR FISCAL YEAR 2025-26
The preparation of this Annual Engineer’s Report (“Report”) is in conformance with the obligation of the City Council for the Landscape Maintenance District No. 4, Landscape Maintenance District No. 6, and Landscape Maintenance District No. 7 of the City of West Covina to provide continued operation and maintenance of local landscape improvements upon each lot or parcel of land in the district in proportion to the estimated benefit to be received by each such lot or parcel of land for Fiscal Year 2025-26.
Pursuant to the Landscaping and Lighting Act of 1972 (Part 2 Division 15 of the Streets and Highways Code of the State of California, commencing with Section 22500) (“Act”), Article XIIID, Section 4(a) of the State of California Constitution, and in accordance with the City of West Covina’s Resolution being adopted by the City Council for the Consolidated Landscape Maintenance District on the 1st day of July, this Report has been ordered for:
LANDSCAPE MAINTENANCE DISTRICT NO. 4
LANDSCAPE MAINTENANCE DISTRICT NO. 6
LANDSCAPE MAINTENANCE DISTRICT NO. 7
(Hereinafter referred to as the “Districts”),
I, Alison Bouley, authorized representative of the District, the duly appointed Assessment Engineer submit the following Report which consists of the following five (5) parts:
PART I
Plans and Specifications: Plans and specifications for the improvements are as set forth on the lists thereof, attached hereto, and are on file in the Office of the City Public Works Department and are incorporated herein by reference.
PART II
Estimate of Cost: An estimate of the costs of the proposed improvements, including incidental costs and expenses in connection therewith, is as set forth on the lists thereof, attached hereto, and are on file in the Office of the City Public Works Department and incorporated herein by reference.
Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
5 PART III
Assessment Roll: The proposed assessment and the amount of assessments for Fiscal Year 2025-26 apportioned to each lot or parcel, as shown on the latest roll at the Assessor’s Office, are on file in the Office of the City Clerk of the City of West Covina. The description of each lot or parcel is part of the records of the Assessor of the County of Los Angeles and these records are, by reference, made part of this Report.
PART IV
Method of Assessment: The method of assessment indicates the proposed levy of the net amount of the costs and expenses of the improvements to be levied upon the parcels of land within the District, in proportion to the estimated benefits to be received by such parcels. The quantification of benefit identifies, separates and quantifies the general and special benefits received by each parcel in the District, for the services received and the improvements provided.
PART V
Assessment Diagram: The diagram of the District boundaries showing the exterior boundaries of the District, and the lines and dimensions of each lot or parcel of land within the District, are on file in the Office of the City Engineer and by reference, made part of this Report.
DATED this 25th day of June, 2025
___________________________
Alison Bouley, P.E., Assessment Engineer
Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
6 INTRODUCTION
The purpose of this report is to set forth findings and the engineering analysis for the City of West Covina (“City”) districts listed below, herein referred to as the “Districts”, for Fiscal Year 2025-26, in compliance with the requirements of Article 4, Chapter 1, of the Landscaping and Lighting Act of 1972 (the “1972 Act”) which is Part 2, Division 15 of the California Streets and Highways Code (The “Act”).
• Landscape Maintenance District No. 4 (“LMD 4”) (Formed in 1975) • Landscape Maintenance District No. 6 (“LMD 6”) (Formed in 1980) • Landscape Maintenance District No. 7 (“LMD 7”) (Formed in 1980) The Districts were created at the request of the owner of the developments in lieu of forming a Homeowner’s Association.
The funds collected by LMD 4 are used to maintain landscaping, irrigation, hardscape, and paseo lighting on 130 acres of public open space within the boundaries of LMD 4. The funds collected by LMD 6 are used to maintain landscaping and irrigation in public open space areas within its boundaries. The funds collected by LMD 7 are used to maintain landscaping and irrigation in public open space areas within its boundaries.
The costs of operation, maintenance and servicing of improvements to be funded by the Districts will be apportioned to each parcel within the applicable District in proportion to the special benefit it receives. The method of assessment may be amended, subject to the requirements of Proposition 218, from time to time by the City Council, in order to apportion the costs in relation to the benefits being received. Payment of the assessment for each parcel will be made in the same manner and at the same time as payments are made for property taxes. All funds collected through the assessment must be placed in a special fund and can only be used for the purposes stated within this Report.
As required by the Act, this Engineer's Report describes the improvements to be constructed, operated, maintained and serviced by the Districts for FY 2025-26, provides an estimated budget for the Districts, and lists the proposed assessments to be levied upon each assessable lot or parcel within the Districts. Following the approval of the preliminary report, either as submitted or as modified, the City Council will hold a Public Hearing to provide an opportunity for any interested person to be heard. All property owners must be noticed in accordance with Section 22626 of the Streets and Highways Code prior to the Public Hearing. At the conclusion of the Public Hearing, the City Council may adopt a resolution confirming the levy of assessments as originally proposed or as modified.
Following the adoption of this resolution, the final assessor's roll will be prepared and filed with the County Tax Collector's office to be included on the FY 2025-26 tax roll.
Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
7 PART I - PLANS AND SPECIFICATIONS
Landscape Maintenance District No. 4
The existing facilities to be maintained and serviced in LMD 4 include public open space area, lighting, parkway, and manufactured slopes and appurtenant facilities. There are approximately 130 acres of open space within LMD 4. LMD 4 contains lighted paseos and approximately 30 to 50-foot landscaped hillside slopes vegetated with plants, shrubbery, and trees. The current scope of work for the operations, maintenance, and care of these areas include 3 to 5 feet of fire clearing at the tops and toes of slopes and irrigation maintenance repairs.
LMD 4 will fund the costs in connection with the district maintenance and servicing including, but not limited to, personnel, electrical energy, water, materials, contracting services, and other expenses necessary for the satisfactory operation of these facilities. The facilities and improvements which have been constructed within LMD 4, and which will be maintained and serviced are described as follows:
Landscaping Improvements
Facilities include but are not limited to landscaping, planting, shrubbery, trees, irrigation system, hardscape, fixtures, sidewalk maintenance resulting from landscape growth and appurtenant facilities, in public right-of-way, parkways, and dedicated easements within the boundaries of LMD 4.
Lighting Improvements
Facilities include but are not limited to poles, fixtures, bulbs, conduits, conductors, equipment including guys, anchors, posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in the public right-of-way and dedicated easements within the boundaries of LMD 4.
The detailed plans and specifications of the LMD 4 improvements are on file in the office of the City Public Works Department and by reference are made part of this Report.
Zones of Benefit
The parcels, lots, subdivisions and developments within the LMD 4 are identified and grouped into ten (10) zones of benefit referred to as “Zones”. Each Zone reflects the landscape improvements associated with the development of properties in that Zone, in order to fairly and equitably apportion the net cost of providing those improvements to the properties that receive special benefits from the service and activities associated with those improvements. Most of the parcels in LMD 4 are identified as single-family and multi-family residential properties. All parcels receive special benefits from the improvements because of the increased desirability of a parcel that is located in an area with landscaping, and open space areas. Public agency parcels within LMD 4 will not be used for residential occupancies or commercial/industrial workplaces, and therefore, do not receive special benefit and will not be assessed. The assessments proposed to be levied on each property do not exceed the reasonable cost of proportional special benefit conferred on each property from the funded improvements.
Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
8 The following is a brief description of the LMD 4 Zones:
Zone A1
Parcels in this zone are commercial properties, which are located at the intersections of major arterial roadways. These parcels benefit from the District improvements to a lesser degree due to their proximity to the open space areas.
Nonetheless, the parcels are benefited by aesthetically pleasing landscaping and open space areas which enhance the desirability of living in the District, because its promotion of evening business and industry vitality, and contribution to a positive nighttime visual image.
Zone A2
Parcels in this zone are condominium type homes with open space areas located along the fringes of the zone. Due to the nature and higher density of the parcels and the higher intensity of the property use, the parcels derive benefits such as providing a more peaceful and relaxed lifestyle due to the surrounding open space areas. Each parcel is assessed per dwelling unit.
Zone A3
Parcels in this zone are made up of condominiums and apartment complexes with smaller areas of open space within the zone. Due to the denser housing within this zone, Zone A3 is distinctly benefited by the interspersed open space areas within the zone. Although open space areas are smaller than in other zones, the incorporation of such areas into Zone A3’s higher-intensity property uses peculiarly benefits Zone A3’s parcels by providing aesthetically pleasing landscaping and enhancing the desirability of living in Zone A3. Each parcel is assessed per dwelling unit.
Zone A4
Parcels in this zone are condominium type homes. The open space areas are in close proximity to the condominiums in this zone, thus providing the zone’s parcels with benefits such as the enhancement of quality of life within the community characterized by openness, landscape and natural vistas, wildlife and relaxed, peaceful living. Each parcel is assessed per dwelling unit.
Zone A5
Parcels in this zone are made up of detached single-family homes with large open space areas in close proximity. Zone A5 parcels derive a benefit particular to their zone, based on the significant size and proximity of the open space areas to the parcels. The large open spaces in the vicinity of the parcels contribute to lower housing density due to the dedication of acreage for landscaping and natural areas, which thereby reduce the number of buildable parcels. Each parcel is assessed per dwelling unit.
Zone A6
Parcels in this zone are made up of detached single-family homes with open space areas located along the fringes of the zone. Having the open space areas along the perimeter of the zone is advantageous to the parcels within Zone A6 due to the open space areas’ positive results on the parcels, such as attracting natural flora and fauna, providing a more peaceful and relaxed lifestyle. Each parcel is assessed per dwelling unit.
Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
9 Zone A7
Parcels in this zone are made up of detached single-family homes. The open space areas are in close proximity to the single-family homes. These open space areas are connected with paseos that include concrete walkways and lights. These paseos provide for safe pedestrian travel within the zone and into adjacent Zone A9. Each parcel is assessed per dwelling unit.
Zone A8
Parcels in this zone are made up of fourplexes with open space areas located along the fringes of the zone that provide a barrier from the major arterial roadway. The strategic location of open space areas at the fringe create an aesthetically pleasing yet practical perimeter around the zone, which provides a more peaceful and relaxed lifestyle by attracting natural flora and fauna to Zone A8 parcels which, because of the close proximity to major arterial roadways, would not otherwise receive such benefit. Moreover, the higher-intensity property use receives a significant benefit from the natural vistas and landscaping provided by the open space areas. Each parcel is assessed per dwelling unit.
Zone A9
Parcels in this zone are made up of duplexes. The open space areas are in close proximity to the duplexes and are connected by paseos. The paseos are improved with concrete walkways and lights. These paseos provide for safe pedestrian travel within the zone and into adjacent Zone A7 and promote social interaction. Each parcel is assessed per dwelling unit.
Zone A10
Parcels in this zone are made up of exempt properties. Exempted parcels include all publicly owned property that do not benefit from the District Improvements such as: public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, all public easements, and right of ways, all public parks, public greenbelts and parkways, and all public property being used for public purposes.
Landscape Maintenance District No. 6
LMD 6 is located in the easterly end of the City known as South Hills, on the westerly facing slopes of the San Jose Hills and includes 238 single family dwellings. The existing facilities to be maintained and serviced in LMD 6 include public open space, manufactured slopes, and appurtenant facilities. There are approximately 12 acres of landscaped and irrigated area and 65 acres of natural open space within LMD 6. LMD 6 contains approximately 30 to 50-foot landscaped hillside slopes vegetated with plants, shrubbery, and trees. The current scope of work for the operations, maintenance, and care of these areas includes 3 to 5-feet of fire clearing at the tops and toes of slopes and irrigation maintenance repairs.
LMD 6 will fund the costs in connection with LMD 6 maintenance and servicing including, but not limited to, personnel, electrical energy, water, materials, contracting services, and other expenses necessary for the satisfactory operation of these facilities. The facilities are described as follows:
Landscaping Improvements
Facilities include but are not limited to trees, irrigation system, hardscape, fixtures, sidewalk maintenance resulting from landscape growth and appurtenant facilities, in open spaces and dedicated easements within the boundaries of LMD 6.
Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
10 The detailed plans and specifications of the LMD 6 improvements are on file in the office of the City Public Works Department and by reference are made part of this Report.
Landscape Maintenance District No. 7
LMD 7 is generally located in the easterly end of the City on the north-facing slopes of the San Jose Hills and includes 372 developed single-family residential parcels, approximately 19.5 acres of landscaped and irrigated areas and 92 acres of natural area. Upon completion, LMD 7 will contain 380 developed single family residential parcels, 25 acres of landscaped and irrigated areas and 105 acres of natural open space. The existing facilities to be maintained and serviced in LMD 7 include public open spaces and manufactured slopes and appurtenant facilities. LMD 7 contains landscaped hillside slopes vegetated with plants, shrubbery, and trees. The current scope of work for the operations, maintenance, and care of these areas include 3 to 5 feet of fire clearing at the tops and toes of slopes and irrigation maintenance and repairs.
LMD 7 will fund the costs in connection with LMD 7 maintenance and servicing including, but not limited to, personnel, electrical energy, water, materials, contracting services, and other expenses necessary for the satisfactory operation of these facilities. The facilities are described as follows:
Landscaping Improvements
Facilities include but are not limited to trees, irrigation system, hardscape, fixtures, sidewalk maintenance resulting from landscape growth and appurtenant facilities, in public open space areas and dedicated easements within the boundaries of LMD 7.
The detailed plans and specifications of the LMD 7 Improvements are on file in the office of the City Public Works Department and by reference are made part of this Report.
The following is a brief description of the LMD 7 Zones:
Zone C1
Parcels in this zone are made up of undeveloped parcels.
Zone C2
Parcels in this zone are made up of developed parcels.
The detailed plans and specifications of the District improvements are on file in the office of the City Public Works Department and by reference are made part of this Report.
Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
11 PART II - ESTIMATE OF COSTS
The 1972 Act provides that the total cost of installation, construction, operation, maintenance and servicing of street lighting and landscaping can be recovered by the Districts. Maintenance can include the repair and replacement of existing facilities. Servicing can include electrical and associated costs from a public utility. Incidental expenses, including administration of the District, engineering fees, legal fees, printing, posting, and mailing of notices, and all other costs associated with the annual collection process can also be included.
The 1972 Act requires that a special fund be set up to track the revenues and expenditures of the Districts. Funds raised by assessment shall be used only for the purpose as stated herein. A contribution to the Districts by the City may be made to reduce assessments, as the City Council deems appropriate. Any balance or deficit remaining on June 30th must be carried over to the next fiscal year unless they are designated for a special purpose.
The estimated costs of the operation, servicing and maintenance of the improvements for Fiscal Year 2025-26, are summarized in the table below.
Capital Improvement Projects
Funding for the capital improvement projects listed below are included in the Fiscal Year 2025-26 budget for the amounts reflected in Table 1 below.
Replacement of hardscape,
Repair and replacement of light standards,
Conversion of existing light fixtures to LED fixtures. Comprehensive tree removal and replacement
TABLE 1
FISCAL YEAR 2025-26
CAPITAL IMPROVMENT PROJECT BUDGETS
District Estimated Costs
LMD 4 $175,000
LMD 6 $0
LMD 7 $0
Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
12 TABLE 2
FISCAL YEAR 2025-26
ESTIMATED COSTS
LMD 4 LMD 6 LMD 7
Beginning Fund Balances $1,722,907 $188,344 $298,697
Revenues
Assessments $1,162,827 $154,700 $173,744
Interest $54,600 $8,300 $11,700
General Fund $0 $0 $0
Total Projected Revenues $1,217,427 $163,000 $185,444
Expenditures
Direct Costs
Personnel Services $183,363 $33,781 $33,781
Maintenance Contracts $979,400 $213,120 $248,920
Utilities $341,800 $16,100 $22,400
Maintenance Supplies $10,000 $0 $0
Property & Liability Insurance $48,120 $24,060 $24,060
NPDES $75,000 $5,000 $5,000
Capital Improvement Project $175,000 $0 $0
Total Direct Costs $1,812,683 $292,061 $334,161
Administrative Costs
Levy Admin & Professional Services $19,650 $16,020 $16,140 City Overhead & Administration $169,790 $28,180 $27,480 Total Administrative Costs $189,440 $44,200 $43,620
Total Expenditures $2,002,123 $336,261 $377,781
Ending Fund Balance (estimated) $938,211 $15,083 $106,360 Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
13 PART III - ASSESSMENT ROLL
The proposed assessment and the amount of assessments for Fiscal Year 2025-26 apportioned to each lot or parcel, as shown on the latest roll at the Assessor’s Office, are on file in the Office of the City Clerk of the City of West Covina. The description of each lot or parcel is part of the records of the Assessor of the County of Los Angeles and these records are, by reference, made part of this report.
Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
14 PART IV - METHOD OF APPORTIONMENT
General
Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by Agencies for the purpose of providing certain public improvements which include construction, operation, maintenance and servicing of streetlights, traffic signals, landscaping, parks and recreation facilities.
Section 22573 of the Landscape and Lighting Act of 1972 requires that maintenance assessments be levied according to benefit rather than according to assessed value. This section states:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.
The determination of whether of not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]."
The Act permits the designation of benefit zones within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement" (Sec. 22547). Thus, the 1972 Act requires the levy of a true "assessment" rather than a "special tax." Excepted from the assessment would be the areas of all publicly owned property in use in the performance of a public function.
Special Benefit Determination
Each of the improvements, the associated costs and assessments of the Districts have been reviewed, identified, and allocated based on special benefit pursuant to the provisions of the Constitution and 1972 Act. The improvements associated with each District have been identified as necessary, required and/or desired for the orderly development of the properties within the Districts to their full potential, consistent with the proposed development plans and applicable portions of the development. As such, these improvements would be necessary and required of individual property owners for the development of such properties, and the ongoing operation, servicing and maintenance of these improvements would be the financial obligation of those properties. Therefore, the improvements and the annual costs of ensuring the maintenance and operation of the improvements are of special benefit to the properties in the Districts.
The method of apportionment (method of assessment) is based on the premise that each assessed parcel within the Districts receives special benefit from the improvements where the parcel is located as well as from adjacent landscaping and public street lighting improvements. The desirability and security of properties is enhanced by the presence of street lighting, well maintained landscaping and open space areas in close proximity to those properties.
The special benefits associated with local landscaping improvements are specifically:
Enhanced desirability of properties due to proximity and accessibility of the improvements. Reduction of dust and debris
Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
15 Improved aesthetic appeal provided by a positive representation of area. Increased sense of pride in ownership from well-maintained improvements.
The special benefits associated with local streetlighting improvements are specifically:
Mitigates property damage due to criminal activity.
Serves as a deterrent to graffiti and vandalism.
Alleviates the fear of crime, which increases the desirability of property. Increased nighttime visibility for access of emergency vehicles Improved ingress to and egress from property
Reduced vandalism and other criminal acts and damage to improvements or property Promotes a reassuring entry into the neighborhood.
Provides a positive nighttime visual image.
Parcels, which are located on streets with streetlights, receive a special lighting benefit. Parcels which are located on private streets receive a substantially reduced benefit from local lighting, parcel which do not have any local streetlights receive no benefit from street lighting.
Lighting at the street intersection, which is defined as safety lighting, is considered to be the minimum lighting requirement for vehicular safety; therefore, safety lighting represents the general benefit portion of street lighting.
Additionally, lights, which are on arterials of the City, which do not have parcels fronting on them, are considered a general benefit. Those general benefit portions of the City's lighting budget will not be assessed.
Assessment Methodology
The method of apportionment for the Districts calculates the receipt of special benefit from the respective improvements based on the actual or proposed land use of the parcels. The special benefit received by each lot or parcel is equated to the overall land use of the parcel based on the parcel’s actual land use or proposed planned development and is reliant upon the special benefit received from the improvements planned for each District.
To identify and determine the special benefit to be received by each parcel, it is necessary to consider the entire scope of each District improvements as well as individual property development within the Districts. The costs associated with the improvements shall be fairly distributed among the parcels based upon the special benefit received by each parcel.
Additionally, in compliance with the Constitution, each parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred to that parcel. The benefit formula used to determine the assessment obligation is therefore based upon both the improvements that benefit the parcels as well as the proposed land use of each property as compared to other parcels that benefit from those specific improvements.
Assessment Units
Since the assessments will be levied against parcels of property as shown on the tax rolls, the final charges must be assigned by Assessor's Parcel Number. If assessments were to be spread just by parcel, not considering land use or parcel size, a single-family parcel would be paying the same as a fifty (50) unit apartment parcel or a large commercial establishment in a similar zone and this would not be equitable and would not satisfy the Proposition 218 requirements To assess benefits equitably, it is necessary to relate the different types of parcel improvements to each other. The Assessment Unit (“AU”) method of assessment apportionment uses the single-family home site as the basic unit of Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
16 assessment. A single-family home site equals one AU. Every other land use is converted to AUs based on an assessment formula that equates the property’s specific development status, type of development (land use), and size of property, as compared to a single-family home site.
The AU method of apportioning benefit is typically seen as the most appropriate and equitable assessment methodology for districts formed under the 1972 Act, as the benefit to each parcel from the improvements are apportioned as a function of land use type, size, and development. The following formula is used to calculate each parcel’s AU (proportional benefit) for LMD 4 and LMD 6.
Parcel Type AU x Acreage/Dwelling Units/Parcel/Lot = Parcel AU The total number of AUs is the sum of the individual AUs applied to the parcels that receive a special benefit from the improvements. An assessment amount per AU (“Rate”) is established by taking the total cost of the improvements (including administration costs) and dividing that amount by the total number of AUs of the parcels benefiting from the improvements. This Rate is then applied back to each parcel’s individual AU to determine the parcel’s proportionate benefit and assessment obligation.
Total Balance to Levy / Total AU = Rate per AU
Rate per AU x Parcel AU = Parcel Levy Amount
Landscape Maintenance District No. 4
Single-Family Residential – This land use is defined as fully subdivided residential home site with or without a structure or planned single-family residential lot as identified by a submitted or approved tentative tract map of final tract map.
This land use is assessed, 1.0 AU per lot or parcel. This is the base value that other land use types are compared and weighted against (i.e., Assessment Unit or AU).
Multi-Family Residential – This land use is defined as a fully subdivided residential parcels that includes duplexes, apartments and condominiums identified by a submitted or approved tentative tract map or final tract map. This land use is assessed, 1.0 AU per dwelling unit.
Developed Commercial – This land use is defined as property developed for either commercial or industrial use. This type of property receives greater benefit than Single Family or Multi-Family property due to typically larger lot size in relation to residential properties. The commercial properties within Zone A1 are grouped into three different areas with predesignated assessment units at the time of formation. For any newly developed commercial properties, they will be assessed, 4.0 AU per acreage with a minimum of 4.0 AU.
Exempt Parcels – This land use identified properties that are not assessed and are assigned 0.0 AU. This land use classification may include, but is not limited, to lots or parcels identified as public streets and other roadways (typically not assigned an APN by the County); dedicated public easements, open space area and right of ways; common areas, sliver parcels and bifurcated lots or any other property that cannot be developed; park properties and other publicly owned properties that are part of the District improvements and are therefore exempted from assessment.
The following table provides a listing of land use types, land use code designations, the Equivalent Benefit Unit factor applied to that land use type, and the multiplying factor used to calculate each parcel’s individual AU.
Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
17 TABLE 3
LMD 4 – LAND USE CODES AND ASSESSMENT UNITS
Land Use Assessment Units Multiplier
Single Family Residential (SFR) 1.00 Lot/Parcel
Multi-Family Residential (MFR) 1.00 Unit
Developed Commercial (COM) 4.00 Acre
Exempt Parcels (EXE) 0.00 Parcel
Each parcel’s AU correlates the parcel’s special benefit received as compared to the other parcels benefitting from the improvements. Table 4 below summarizes the LMD 4 assessment rates.
TABLE 4
LMD 4 – PRELIMINARY ASSESSMENT SUMMARY AND COMPARISON
Landscape Maintenance District No. 6
Single-Family Residential – This land use is defined as fully subdivided residential home site with or without a structure or planned single-family residential lot as identified by a submitted or approved tentative tract map of final tract map.
This land use is assessed, 1.0 AU per lot or parcel. This is the base value that other land use types are compared and weighted against (i.e., Assessment Unit or AU).
Table 5 below summarizes the LMD 6 assessment rates.
Benefit Zone % of Budget Parcel Count
Assessment
Units
FY 2024/25
Assessment
Rates
FY 2025/26
Proposed
Assessment
Rates
Total
Assessment
A1 1.91% 30 451.00 $49.16 $49.16 $22,171.16
A2 1.45% 216 216.00 $77.89 $77.89 $16,824.24
A3 5.74% 326 1,353.00 $49.33 $49.33 $66,743.49
A4 9.96% 498 498.00 $232.48 $232.48 $115,775.04
A5 3.52% 157 157.00 $260.98 $260.98 $40,973.86
A6 6.13% 246 246.00 $289.99 $289.99 $71,337.54
A7 44.98% 1,503 1,503.00 $348.02 $348.02 $523,074.06
A8 15.69% 118 472.00 $386.66 $386.66 $182,503.52
A9 10.61% 133 266.00 $464.00 $464.00 $123,424.00
A10 0.00% 3 0.00 $0.00 $0.00 $0.00
Total 100.00% 3,230 5,162.00 $1,162,826.91
Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
18 TABLE 5
LMD 6 – PRELIMINARY ASSESSMENT SUMMARY AND COMPARISON
Landscape Maintenance District No. 7
Table 6 below summarizes the LMD 7 assessment rates.
TABLE 6
LMD 7 – PRELIMINARY ASSESSMENT SUMMARY AND COMPARISON
Land Use Class Parcel Count AU
FY 2024/25
Assessment Rates
FY 2025/26
Proposed
Assessment Rates Total Assessment
Single Family Residential 238 238.00 $650.00 $650.00 $154,700.00 Total 238 238.00 $154,700.00
Zone Parcel Count
FY 2024/25
Assessment Rates
FY 2025/26
Proposed
Assessment Rates Total Assessment
C1 8 $139.22 $139.22 $1,113.76
C2 372 $464.06 $464.06 $172,630.32
Total 380 $173,744.08
Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
19 PART V - ASSESSMENT DIAGRAM
A diagram showing the exterior boundaries of the Districts, boundaries of any open space within the Districts, and the lines and dimensions of each lot or parcel of land within the Districts is on file in the office of the City Public Works Department and incorporated herein by reference. The lines and dimensions shown on the Los Angeles County Assessor’s parcel maps for the current year are incorporated by reference and made part of this Report.
Consolidated Engineer’s Report
Landscape Maintenance Districts 4,6, and 7
City of West Covina
Fiscal Year 2025-26
20 www.WeAreHarris.com
Donna Segura
Project Manager
[email protected]
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Percent Increase 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Fiscal Year 25-26 26-27 27-28 28-29 29-30 30-31 31-32 32-33 33-34 34-35 Assessment Income $1,162,827 $1,162,827 $1,162,827 $1,162,827 $1,162,827 $1,162,827 $1,162,827 $1,162,827 $1,162,827 $1,162,827 Interest (1) $54,600 $1,876 $421 $0 $0 $0 $0 $0 $0 $0
General Fund (2) $0 $0 $585,535 $866,462 $938,705 $1,013,519 $1,090,997 $1,171,233 $1,254,326 $1,340,377 Prior Year Balance $1,722,907 $938,211 $210,746 $0 $0 $0 $0 $0 $0 $0 Total Fund $2,940,334 $2,102,914 $1,959,530 $2,029,289 $2,101,532 $2,176,346 $2,253,824 $2,334,060 $2,417,153 $2,503,204 Maintenance Cost (3) $1,827,123 $1,892,169 $1,959,530 $2,029,289 $2,101,532 $2,176,346 $2,253,824 $2,334,060 $2,417,153 $2,503,204 Capital Improvments $175,000 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total Cost $2,002,123 $1,892,169 $1,959,530 $2,029,289 $2,101,532 $2,176,346 $2,253,824 $2,334,060 $2,417,153 $2,503,204 Ending Balance $938,211 $210,746 $0 $0 $0 $0 $0 $0 $0 $0 Assessment Rate (4) $464.00 $464.00 $464.00 $464.00 $464.00 $464.00 $464.00 $464.00 $464.00 $464.00 (1)Interest is 0.4% of one-half of the previous year ending balance. (2) Shortfall will be covered using the General Fund.
(3) 3.56% increase in maintenance cost each year due to inflation (average CPI 2023 to 2025) (4) Fiscal Year 25/26 approved maximum rate of $464 may not be increased without vote.
West Covina Lighting and Maintenance District #4
10 Year Fiscal Projection
ATTACHMENT NO. 8
Percent Increase 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Fiscal Year 25-26 26-27 27-28 28-29 29-30 30-31 31-32 32-33 33-34 34-35 Assessment Income $154,700 $154,700 $154,700 $154,700 $154,700 $154,700 $154,700 $154,700 $154,700 $154,700 Interest (1) $8,300 $0 $0 $0 $0 $0 $0 $0 $0 $0
General Fund (2) $0 $178,449 $205,929 $218,767 $232,063 $245,832 $260,090 $274,857 $290,149 $305,986 Prior Year Balance $188,344 $15,083 $0 $0 $0 $0 $0 $0 $0 $0 Total Fund $351,344 $348,232 $360,629 $373,467 $386,763 $400,532 $414,790 $429,557 $444,849 $460,686 Maintenance Cost (3) $336,261 $348,232 $360,629 $373,467 $386,763 $400,532 $414,790 $429,557 $444,849 $460,686 Total Cost $336,261 $348,232 $360,629 $373,467 $386,763 $400,532 $414,790 $429,557 $444,849 $460,686 Ending Balance $15,083 $0 $0 $0 $0 $0 $0 $0 $0 $0
Assessment Rate (4) $650.00 $650.00 $650.00 $650.00 $650.00 $650.00 $650.00 $650.00 $650.00 $650.00 (1)Interest is 0.4% of one-half of the previous year ending balance. (2) Shortfall will be covered using the General Fund.
(3) 3.56% increase in maintenance cost each year due to inflation (average CPI 2023 to 2025) (4) Fiscal Year 25/26 approved maximum rate of $650 may not be increased without vote.
West Covina Lighting and Maintenance District #6
10 Year Fiscal Projection
Percent Increase 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Fiscal Year 25-26 26-27 27-28 28-29 29-30 30-31 31-32 32-33 33-34 34-35 Assessment Income $173,744 $173,744 $173,744 $173,744 $173,744 $173,744 $173,744 $173,744 $173,744 $173,744 Interest (1) $11,700 $0 $0 $0 $0 $0 $0 $0 $0 $0
General Fund (2) $0 $111,126 $231,414 $245,837 $260,775 $276,243 $292,263 $308,853 $326,033 $343,825 Prior Year Balance $298,697 $106,360 $0 $0 $0 $0 $0 $0 $0 $0 Total Fund $484,141 $391,230 $405,158 $419,581 $434,519 $449,987 $466,007 $482,597 $499,777 $517,569 Maintenance Cost (3) $377,781 $391,230 $405,158 $419,581 $434,519 $449,987 $466,007 $482,597 $499,777 $517,569 Total Cost $377,781 $391,230 $405,158 $419,581 $434,519 $449,987 $466,007 $482,597 $499,777 $517,569 Ending Balance $106,360 $0 $0 $0 $0 $0 $0 $0 $0 $0
Undeveloped Lot Rate (4),(6) $139.22 $139.22 $139.22 $139.22 $139.22 $139.22 $139.22 $139.22 $139.22 $139.22 Developed Lot Rate (5),(6) $464.06 $464.06 $464.06 $464.06 $464.06 $464.06 $464.06 $464.06 $464.06 $464.06 (1)Interest is 0.4% of one-half of the previous year ending balance. (2) Shortfall will be covered using the General Fund.
(3) 3.56% increase in maintenance cost each year due to inflation (average CPI 2023 to 2025) (4) Zone 1, undeveloped lots
(5) Zone 2, developed lots
(6) Fiscal Year 25/26 approved maximum rate, may not be increased without vote.
West Covina Lighting and Maintenance District #7
10 Year Fiscal Projection
AGENDA ITEM NO. 6
AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: July 15, 2025
TO: Mayor and City Council
FROM: Milan Mrakich, Acting City Manager
SUBJECT: CONSIDERATION OF RESOLUTION DECLARING INTENT TO COLLECT CITYWIDE SEWER SERVICE CHARGE ON COUNTY TAX ROLL FOR FISCAL YEAR 2025-26 RECOMMENDATION:
It is recommended that the City Council adopt the following resolution:
RESOLUTION NO. 2025-51 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, DECLARING ITS INTENTION TO COLLECT THE CITYWIDE SEWER SERVICE CHARGE ON THE COUNTY TAX ROLL FOR FISCAL YEAR 2025-26 AND SETTING A PUBLIC HEARING REGARDING THE METHOD OF COLLECTION FOR AUGUST 5, 2025 BACKGROUND:
From 1968 to 1978, the City of West Covina funded the costs of sewer maintenance and operation through the Improvement Act of 1911 ("1911 Act"), which provided an ad valorem (according to value) levy used to pay for these costs. With the passage of Proposition 13, the revenues generated from the 1911 Act were reduced considerably and made it necessary to find an alternative method of funding sewer maintenance and operation costs. In Fiscal Year 1978-79, the City Council established the Citywide Sewer Service Charge pursuant to Section 38902 of the Government Code as the alternative method.
The Sewer Service Charge funds the maintenance and operation of the City’s sewer system, assuring that lines are clear and flowing properly. This includes routine video inspections, jetting, and cleaning of sewer lines. The fees also fund capital improvements, including rehabilitation/replacement of sewer mainlines and appurtenances and purchase of sewer maintenance equipment.
The Sewer Service Charge is based on general land use categories: residential and non-residential. A fixed fee is charged for each dwelling unit for residential property and every 667 square feet of floor area for other types of non-residential developments. Additionally, properties not connected to the sewer main lines are exempt from the charge.
DISCUSSION:
On June 6, 2017, the City Council adopted Resolution No. 2017-55, adopting a five-year schedule of On June 6, 2017, the City Council adopted Resolution No. 2017-55, adopting a five-year schedule of annual sewer service charges for Fiscal Years 2017-18, 2018-19, 2019-20, 2020-21, and 2021-22.
The Sewer Service Charge for Fiscal Year 2021-22 was $82.02 per unit.
State law requires that a specific procedure be followed to collect the Citywide Sewer Service Charge on the annual property tax bill. The initial step is to adopt a resolution setting a date for a public hearing on the proposed rates and method of collection. The process requires that a public notice be published in a locally circulated newspaper announcing the public hearing. Mailing notices to each property owner is only required when the charges are increased above the current sewer service rate.
At the public hearing, the property owners are given an opportunity to voice their concerns about the method of collection. The most efficient and least costly method of collecting the Citywide Sewer Service Charge is to place it on the annual property tax bill. The Citywide Sewer Service Charge will then be collected at the same time and in the same manner as the general property taxes.
The proposed Sewer Service Charge will remain the same as Fiscal Year 2024-25 at $82.02 per unit. To view the Sewer Assessment Roll and other documents pertaining to the Sewer District, please visit the City's website's Engineering Division page, labeled Landscape Maintenance Districts, or visit website.
LEGAL REVIEW:
The City Attorney's Office has reviewed the resolution and approved it as to form.
OPTIONS:
The City Council has the following options:
1. Approve staff's recommendation; or
2. Provide alternative direction.
Prepared by: Jo-Anne Burns, Deputy Community Development Director Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:
For Fiscal Year 2025-26, the Citywide Sewer Service Charge rates are proposed to remain at $82.02 per unit per year. The projected fund balance for end of Fiscal Year 2024-25 is $13,673,522. The projected revenues for FY 2025-26 inclusive of $3,976,700 in assessments, $354,600 in interest income and $358,300 in ad valorem is $4,689,600. Therefore, total funds available for FY 2025-26 are $18,363,122, there are $2,626,060 adopted budgeted expenditures.
Fiscal Year 2024-25, Sewer Capital Improvement Projects:
Project Description Amount
Area 62 Replace segment on E. Rio Verde Dr. between
S Hollenbeck and S Citrus St.
$1,359,800
Area 82 Replace segment on Lark Ellen between S
Cameron and Vine; Replace segment on E Vine
between S Lark Ellen and Glenview Rd.
$1,391,400
Area
116
Replace segment of Francisquito Ave. between
Orange and Tonopah Ave.
$666,000
TOTAL $3,417,200
The Preliminary Financial Report for Fiscal Year 2025-26 contains the following components:
1. Budget and Revenue Summary
2. Capital Improvement Project Fund
3. Proposed Assessment Rate
4. Revised Projected Reserve (Fiscal Year 2025-26)
5. Preliminary Sewer Charge Roll
There are no legal requirements or formal guidelines for the amount of reserves.
Attachments
Attachment No. 1 - Resolution No. 2025-51
Attachment No. 2 - Preliminary Financial Report for FY 2025-2026 Attachment No. 3 - 10-Year Projection
Attachment No. 4 - Sewer Capacity Evaluation
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability A Well-Planned Community
Enhance City Image and Effectiveness
ATTACHMENT NO. 1
RESOLUTION NO. 2025-51
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, DECLARING ITS
INTENTION TO COLLECT THE CITYWIDE SEWER
SERVICE CHARGE ON THE COUNTY TAX ROLL FOR
FISCAL YEAR 2025-26 AND SETTING A PUBLIC
HEARING REGARDING THE METHOD OF COLLECTION
FOR AUGUST 5, 2025
The City Council of the City of West Covina hereby finds and declares as follows:
WHEREAS, on June 26, 1978, in accordance with Section 38902 of the California Government Code, the City Council adopted Resolution No. 5726, establishing a sewer service charge exclusively for sewer operation, maintenance, and capital costs. The City collects the sewer service charge as part of the property tax roll; and WHEREAS, on April 27, 1987, the City Council adopted Resolution No. 8019, amending Resolution No. 5726 to adjust the schedule of charges so that the fees collected bear a reasonable relationship to the cost of providing the services; and WHEREAS, on June 6, 2017, the City Council adopted Resolution No. 2017-55, adopting a five-year schedule of annual sewer service charges for Fiscal Years 2017-18, 2018-19, 2019-20, 2020-21, and 2021-22; and
WHEREAS, the five-year schedule was adopted following proceedings conducted pursuant to Article XIII D, Section 6(a) of the California Constitution, which was added to the California Constitution in 1996 as part of Proposition 218; and WHEREAS, in accordance with California Health & Safety Code section 5473, a report has been filed with the City Clerk containing a description of each parcel of real property receiving sewer services and the amount of the charge for each parcel for the year, computed in conformity with the charges adopted by the City Council (the “Report”); and
WHEREAS, there is no proposed increase to the rate of the sewer service charge for Fiscal Year 2025-26; and
WHEREAS, California Health & Safety Code section 5473 et seq. requires the City Council to conduct a public hearing regarding collecting the sewer service charge as part of the tax roll.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council intends to collect the sewer service charge for Fiscal Year 2025-26 at the following rate:
Rate: $82.02 per unit
Residential: One dwelling unit equals one unit
Commercial: 667 sq. ft. of floor area equals one unit
SECTION 2. As authorized by California Health & Safety Code section 5473, the City Council intends to have the City’s sewer service charge collected on the tax roll in the same manner, and by the same persons, and at the same time as, together with and not separately from, the City’s general taxes.
SECTION 3. On August 5, 2025, at 7:00 p.m. in the City Council Chambers located at 1444 West Garvey Avenue South in the City of West Covina, the City Council will conduct a public hearing on the Report (the “Hearing”). At the Hearing, the City Council will hear and consider all objections or protests, if any, to the Report.
SECTION 4. The City Clerk shall give notice of said Hearing in the time, form, and manner as required by law.
SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.
APPROVED AND ADOPTED this 15th day of July, 2025.
Tony Wu
Mayor
APPROVED AS TO FORM ATTEST
Thomas P. Duarte Monique S. De La Rosa
City Attorney Deputy City Clerk
I, MONIQUE S. DE LA ROSA, DEPUTY CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-51 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 15th day of July, 2025, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Monique S. De La Rosa
Deputy City Clerk
1 CITY OF WEST COVINA
FISCAL YEAR 2025-26 PRELIMINARY FINANCIAL
REPORT: CITYWIDE SEWER SERVICE CHARGE
June 2025
Prepared by:
101 Progress, Suite 250
Irvine, CA 92618
www.weareharris.com
ATTACHMENT NO. 2
Financial Report
Citywide Sewer
City of West Covina
Fiscal Year 2025-26
2 BUDGET AND REVENUE SUMMARY
Previous Fiscal Year Fund Balance $13,673,522
Revenues
Assessment Income (Total Balance to Levy) $3,976,700
Property Tax Revenue (Ad Valorem) $358,300
Interest $354,600
Total Project Revenue $4,689,600
Expenditures
Operating
Maintenance
Personnel Services $1,641,466
Material and Services $51,462
Professional Services $15,000
Maintenance Contracts $257,340
Utilites $22,200
Vehicles $200,000
Fuel and Oil $28,121
Property & Liability Insurance $77,780
Total Maintenance $2,293,369
Engineering & Incidental
Personnel Services $34,197
Material and Services $43,838
Consultant Services $0
Property & Liability Insurance $77,780
Administration & Overhead $116,250
Capital Assests $26,900
Total Engineering & Incidental $298,965
Community Enhancement
Personnel Services $34,197
Total Community Enhancement $34,197
Capital Improvments $3,417,200
Total Operating and Capital Improvements Budget $6,043,731 Ending Fund Balance $12,319,391
City of West Covina
Citywide Lighting and Maintenance District
Fiscal Year 2025-2026
Estimated costs for Sewer Maintenance
Financial Report
Citywide Sewer
City of West Covina
Fiscal Year 2025-26
3 CAPITAL IMPROVEMENT PROJECT FUND
For Fiscal Year 2025/2026, below are the Capital Improvement Projects:
ASSESSMENT RATE
For FY 2025/26, the rate will remain the same as FY 2024/2025 at $82.02 per unit.
Residential 1 DU = 1 unit
Commercial 667 sq ft = 1 unit
REVISED PROJECTED RESERVE
PRELIMINARY SEWER CHARGE ROLL
The FY 2025/2026 preliminary sewer charge roll is voluminous, has been submitted to the City Clerk, and is hereby included by reference.
www.WeAreHarris.com
Donna Segura
Project Manager
[email protected]
P: 949.536.2512
Project Description Amount
Area 62 Replace segment on E Rio Verde Drive between S Hollenback and S Citrus Street $1,359,800
Area 82 Replace segment on S Lark Ellen between E Cameron and Vine; Replace Segment on E Vine between S Lark Ellen and S Glenview Road $1,391,400 Area 116 Replace segment of Francisquito Avenue between S Orange and S Tonopah Ave $666,000
Total $3,417,200
Fund Balance (as of 06/30/2025) $13,673,522
Projected Revenue $4,689,600
Appropriation (Operating & Capital) ($6,043,731)
Projected Fund Balance (as of 06/30/2026) $12,319,391
Projected Reserve Fiscal Year 2025/2026
Percent Increase 0% 0% 0% 0% 0% 0% 0% 0% 0% 0%
Fiscal Year 25-26 26-27 27-28 28-29 29-30 30-31 31-32 32-33 33-34 34-35 Assessment Income $3,976,700 $3,976,700 $3,976,700 $3,976,700 $3,976,700 $3,976,700 $3,976,700 $3,976,700 $3,976,700 $3,976,700 Interest (1) $354,600 $24,639 $33,358 $42,095 $50,849 $59,621 $68,410 $77,217 $86,041 $94,883 Property Tax Revenue (Ad Valorem) $358,300 $358,300 $358,300 $358,300 $358,300 $358,300 $358,300 $358,300 $358,300 $358,300 Prior Year Balance $13,673,522 $12,319,391 $16,679,030 $21,047,388 $25,424,483 $29,810,332 $34,204,952 $38,608,362 $43,020,579 $47,441,620 Total Fund $18,363,122 $16,679,030 $21,047,388 $25,424,483 $29,810,332 $34,204,952 $38,608,362 $43,020,579 $47,441,620 $51,871,503 Maintenance Cost (2) $2,626,531 $2,720,036 $2,816,869 $2,917,149 $3,021,000 $3,128,547 $3,239,924 $3,355,265 $3,474,712 $3,598,412 Capital Improvements $3,417,200 $0 $0 $0 $0 $0 $0 $0 $0 $0 Total Cost $6,043,731 $0 $0 $0 $0 $0 $0 $0 $0 $0
Ending Balance $12,319,391 $16,679,030 $21,047,388 $25,424,483 $29,810,332 $34,204,952 $38,608,362 $43,020,579 $47,441,620 $51,871,503 Assessment Rate (3) $82.02 $82.02 $82.02 $82.02 $82.02 $82.02 $82.02 $82.02 $82.02 $82.02 (1)Interest is 0.4% of one-half of the previous year ending balance. (2) 3.56% increase in maintenance cost each year due to inflation (average CPI 2023 to 2025) (3) Fiscal Year 25/26 approved maximum rate of $82.02 may not be increased without vote.
West Covina Sewer District
10 Year Fiscal Projection
ATTACHMENT NO. 3
Appendix ‘O’
City of West Covina
SEWER SYSTEM CAPACITY EVALUATION
2008-2009, Edited October 2016
The City’s previous system capacity analysis was completed in 2009. Since there have been no significant capital improvements since then, the hydraulic model was not updated in this SSMP report. The primary purpose of this Appendix is to capture the methodology that was used in developing the 2009 sewer capacity analysis. The primary update of this Appendix is the cost of the recommended Capital Improvement Projects. The updated (2016 dollars) estimate project costs are provided in Appendix ‘P’. These estimates reflect the cost to replace select pipe segments at certain locations as determined by operating condition.
Appendix ‘P’ includes a more detailed list of recommended CIP projects that considers both calculated pipe operating condition as well as feasibility of updating adjacent pipe segments of differing capacity thresholds as part of the same project rather than as separate projects.
The exhibits of the recommended project locations provided in Appendix ‘O-1’ have not been updated in this report as the hydraulic model has not changed.
Introduction and Summary
The City owns and operates its local wastewater collection system consisting of approximately 227 miles of gravity flow sewer pipelines and two segments of force main (varying in size from 4-inch to 18-inch pipe) and 5,187 manholes. The existing sewer system discharges to trunk sewers that are owned and operated by the County Sanitation Districts of Los Angeles County and to the adjacent Cities of Baldwin Park and Covina, and some areas of unincorporated county.
The purpose of this evaluation is to identify deficiencies in the existing sewer mainline system, recommend alternatives to eliminate the deficiencies, prioritize the deficient reaches, and provide the City with a basis on which to build a future infrastructure management system.
The 227 miles of local sewer were modeled using HYDRA 6.4 by PIZER. Of the total length, approximately 19,096 feet of the existing system were identified as being critically capacity deficient (Greater than 85% full). These are grouped as priority-one projects requiring timely resolution. The deficient reaches of sewer mainlines are located within SMZs 4, 62, 80, 82, 116, 117, 132 and 161. Please refer to exhibit maps A, B, & C in this Appendix ‘O-1’ for the deficient reach locations. The cost to repair the deficient reaches is estimated to be $8,820,000. Those pipe segments classed as seriously capacity deficient, approximately 30,048 feet of the existing system ( between 64% and 85% full), are grouped as priority-two projects requiring resolution in the near future. The deficient reaches of sewer mainlines are located within SMZs 2, 4, 5, 62, 74, 75, 80, 81, 82, 83, 105, 116, 117, 132, 139, 140, 151, 153 and 161. Please refer to exhibit maps A, B, & C in this Appendix ‘O-1’ for the deficient reach locations. The cost to repair the deficient reaches is estimated to be $11,840,000.
ATTACHMENT NO.4
Appendix ‘O’
The modeling function was performed utilizing generally accepted sewage generation coefficients in the Los Angeles county region, and land use zoning as shown on a CAD file map identified as: “annZoning CAD Map 04-06” received on December 29, 2008. The zoning map was utilized as representative of the City’s current development condition. This map was overlaid on the sewer system map, developed as part of this project, thereby allowing the modeler to apply the sewage generation coefficients for the respective land zoning within each SMZ throughout the City. This method resulted in defining the cumulative sewage generated and carried through the piping within each SMZ and delivered to the receiving system. However, there was no flow monitoring performed to otherwise validate the modeling data result. In months and years ahead, as maintenance inspections are performed, the modeled areas nearing capacity should be closely monitored for signs of exceeding capacity in order to avoid SSOs, and to refine design parameters for replacement.
As future land use changes occur in the General Plan, the model should be updated to reflect consequences of such changes. The model should also be updated to reflect flow monitoring results as well as the construction of new relief facilities, upgrades, and/or the construction of new sewer lines in order to be fully representative of the community sewer system.
Study Approach
The following tasks were performed in the preparation of this Sewer System Capacity Evaluation Report.
1. The City provided copies of existing sewer system as-built construction plans for use in preparing the initial GIS sewer system mapping and attributes base and for the exhibit maps A, B & C of this Appendix ‘O-1’.
2. The City provided an electronic CAD file of its land use zoning map for use in creating an overlay map of the parcels and sewer maintenance zones in the city system.
3. Willdan developed a computer model (Pizer Hydra) of the City wastewater collection system utilizing the above data.
4. Analysis of the existing wastewater collection system capacity and determination of any capacity deficiencies (refer to the deficiency criteria section of this report and see the exhibit maps in this Appendix ‘O-1’).
5. Development of recommendations for system improvements to correct deficiencies.
6. Preparation of cost estimates for the recommended improvements.
7. Preparation of evaluation findings and recommendations to correct identified deficiencies in a Sewer System Capacity Evaluation Report (this Appendix).
System Criteria and Alternatives
In designing or evaluating a wastewater collection system, the engineer must establish certain criteria upon which to base the design. These include such things as available pipe sizes, Appendix ‘O’
materials, slope, bury or cover, connections, etc. Such criteria are established to ensure that the wastewater collection system can operate effectively under all flow conditions. Each pipe segment must be capable of carrying the peak flows without surcharging the system.
Surcharging the system occurs when the pipe is flowing under pressure. However, many of the initial design assumptions are unnecessary in the analysis of a collection system when the pipe already exists and its diameter and slope are fixed.
In the analysis of an existing sewer system, the Hydra program compares the capacity of each pipe in the system with the peak wastewater flow projected for that particular link or reach of pipe. If the existing pipe size is surcharged, the Hydra program automatically increases the pipe diameter to the next largest standard pipe size that will carry the design flow without being surcharged. At a minimum, all pipes should be 8 inches or larger in diameter and the velocity of flow in the pipe should be greater than 2 feet per second (ft/s). This velocity will prevent deposition of solids in the sewer and help to re-suspend any materials that may have already settled in the pipe. The minimum corresponding slopes to maintain 2 ft/s for various pipe sizes are shown in Table 1.
Table 1
Minimum Pipe Slopes ft/ft
Sewer Size Slope
8” 0.0028
10” 0.0021
12” 0.0016
15” 0.0012
18” 0.0010
It is important to note that the slopes listed above assume the depth of flow in the pipe is 0.64 percent full. If there is insufficient flow to create this condition, greater slopes than those shown may be required in order to maintain the minimum self cleaning velocity condition.
The design and analysis of gravity sewer pipes is typically based upon the depth to diameter ratio (d/D). Common design criteria for proposed new sewer design is 0.50 (50% full) for 8 to 15-inch diameter pipes and 0.75 (75% full) for 18-inch and larger pipes. The area above the water surface (residual capacity) helps to keep the sewage aerated, reducing the possibility of septic conditions and odors. Existing wastewater systems are typically allowed to flow with less residual capacity because development and redevelopment has occurred or is foreseeable in the near future.
This report establishes the hydraulic design criteria for existing sewer pipes by classifying “over capacity” pipes as any with a d/D greater than 0.64. This d/D ratio was arrived at by taking 75 percent of the depth to diameter ratio of a pipe having maximum stable flow capacity, which is at a d/D of 0.85 (75% of 85% is 64%). The area above a d/D of 0.85 is considered hydraulically unstable. This reduction results in approximately 35 percent of the pipe’s full flow capacity being reserved for variations in discharges, periodic peaking of Appendix ‘O’
flow, seasonal variations and minor or temporary obstructions. Again, this residual capacity helps to keep the sewage aerated, reducing the possibility of septic conditions and odors.
The residual capacity allows for the possibility that actual wastewater flows may be slightly higher than anticipated, especially during the hours when instantaneous or intermittent peaks may occur. These peaks are generally observed between the hours of 6:00 a.m. and 8:00 a.m.
Monday thru Friday and between the hours of 9:00 a.m. and 11:00 a.m. Saturday and Sunday. Peak flows may also be observed during rainfall events due to inflow and infiltration conditions.
Exhibit maps A, B, & C in Appendix ‘O-1’ shows the pipes that are capacity deficient per the
0.64 criteria and also shows the pipes that are deficient per the 0.50 criteria. Only the pipes that exceed the 0.64 criteria are recommended for correction projects.
The design capacity of a gravity pipeline is the calculated capacity of the pipeline based on the Manning formula:
Q=1.486 R2/3 S
1/2 /n where, Q = flow in cubic feet per second
R = hydraulic radius in feet = A/ P
A = cross-sectional area of the pipe in square feet
P = wetted perimeter in feet
S = slope of the pipe in feet of rise per foot of length n = Manning’s friction factor
Sewer system capacity is established using a Manning’s fiction factor of 0.013 for vitrified clay pipe.
Alternatives
The following alternatives were considered in developing the recommended schedule of deficiency correction projects.
1. Construction of a parallel sewer facility to carry the excess sewage flow is an obvious solution to most of the deficiencies; however, this solution is not necessarily the most economical or practical approach. In some instances rerouting of tributary areas or the construction of a single relief sewer line can be planned in such a way that it will relieve several main sewer lines thereby avoiding the construction of parallel or replacement facilities and the related cost.
2. In other instances, replacement of the existing sewer with a larger size may be the preferred alternative. The replacement or upsizing of the line may include open trench installation or pipe bursting (if surrounding condition are conducive), and the use of temporary bypass pumping. The decision as to which correction alternative to construct is typically made just prior to the design phase after careful consideration of all design constraints such as existing utilities and the costs associated with potential Appendix ‘O’
utility relocation to provide additional space for the construction of a replacement sewer line.
The engineer’s opinion of budget figures (See Appendix ‘P’) was prepared based on the cost to remove and replace the existing sewer with a larger size, as this is the most conservative cost approach.
It is suggested the where the depth of flow exceeds the design criteria of 0.64 d/D, but does not exceed the maximum stable flow capacity of 0.85 d/D, that consideration be given to allowing these sewers to flow in a slightly overloaded condition in lieu of building a more costly relief facility. This overloading occurs only during peak flow conditions that are short in duration. However, the City should frequently monitor these sewers in order to under take a future corrective action as the overloading problem becomes worse.
Analysis of Existing Sewer System
The City’s sewer system was modeled using Pizer Hydra Ver. 6.4. The Hydra program is designed to provide analysis of both the existing sewer system and the design of any new sewer lines.
After defining (laying out) the existing sewer system, the network was divided into 179 SMZ’s or sewer drainage areas, based upon city sewer records, for input into the computer model. The input data consisted of a numerical designation for each manhole and length of sewer pipe between manholes, the slope of the line, and flow line elevation of each manhole.
Computation of Wastewater Inflows
Once the schematic of the sewer system network was established, data was compiled on each SMZ, General Plan land uses (zoning), and related factors that affect the volume of wastewater generated. Next, it was necessary to compute the area of each type of land use; e.g., low-density residential, medium-density residential, high-density residential, commercial, industrial, schools, etc., within each drainage boundary. The unit flow coefficients (see Table 2) were then applied to the computed areas of land use within each SMZ. The unit flow coefficients, when applied to the land use areas, provide peak flow rates for each particular land use category. The wastewater inflows calculated for the various land use categories within the SMZ were then accumulated to provide the calculated peak flow for the entire drainage area. The accumulation of estimated wastewater flow is accomplished totally within the computer program.
Table 2
Unit Flow Coefficients for Peak Flow Rates
Zone Cu. Ft. per
sec. per acre
Gallons per
day per acre
R-1 0.004 2585
R2 0.008 5171
R3 0.012 7756
Appendix ‘O’
R-P,
Commercial 0.015 9695
Manufacturing 0.021 13573
Institutional 0.015 9695
Flow Monitoring
There was no flow monitoring performed under the contract services for preparation of this SSMP. However, flow confirmation work can be undertaken at any time in the future.
Typically, as maintenance inspection findings indicate changed pipeline capacity conditions for those pipe segments near capacity as indicated in the modeling evaluation results. Flow monitoring results can be used to verify and/or calibrate the sewer flow modeling work for a SMZ as affected by changes in development or observed manhole inspections of flow conditions. Also, additional future flow monitoring is recommended at near capacity locations, during periods of rain, to verify or deny potential inflow and infiltration problems, and to refine design parameters, especially for the higher density residential zones.
For each site monitored, the flow data should be reviewed and compared to the contributing SMZ area. The peak monitored flow rate must be compared to the design flow rate and the shape of the outflow curve compared to the SMZ modeled result. An expected difference between the monitored flow and the design flow is between 150 to 250 percent. This difference is expected because the design flow rate includes the maximum flow rate expected from each development type which contains both wet weather inflow/infiltration and design peaking safety factors.
Summary of Findings and Recommendations
Within the initial introduction and summary section, both the critically deficient (> 85% full) and seriously deficient (between 64% and 85% full) pipe segments were described and referenced. Before undertaking design and construction or identifying further project priorities, the performance of select flow monitoring is recommended at crucial locations, especially during periods of rain to verify or deny any potential inflow and infiltration problems. Also to confirm the actual in-system flow conditions which can and do vary do to water usage and customer practices in waste disposal. The findings identified in this evaluation and report are for planning guidance in addressing the sewer system capacity conditions. Further pre-design refinement and analysis will be necessary before initiation of a final design of improvements for the facilities is under taken.
In the event of any land use changes to the General Plan, upon which this study was based, the model should be updated to reflect the consequences of such changes. The model should also be updated to reflect the construction of new sewer lines.
Appendix ‘O’
Recommended Deficiency Correction Projects
Presented in the engineer’s opinion of cost (Appendix ‘P’) is a remove and replace approach to correct the identified deficient pipe segments. This is usually a conservative approach to costing and should be refined by thorough engineering evaluation and assessment of the specific conditions and replacement options before proceeding with a specific correction project.
The following criteria for defining and prioritizing relief facility need was used:
Priority 1
Sewers with critical deficiencies of d/D > 0.85, are recommended for correction first.
Sewers meeting these criteria are ranked highest.
Priority 2
Sewers with critical deficiencies of 0.64 < d/D < 0.85 are recommended for correction second. Sewers meeting these criteria are ranked lower.
Priority 3
Sewers with a d/D < 0.64 are not capacity deficient; therefore, are not ranked here.
Sewer System Improvements Costs
The unit prices shown in the engineer’s opinion of cost (see Appendix ‘P’) represent the anticipated construction cost only as applicable for mid 2016. Bid prices received on jobs of similar nature in Southern California area were one source of information used to derive the cost figure. In addition, manufacturers, suppliers of material and equipment, and local contractors were consulted on various cost items. An additional 35% of construction cost is added to cover the cost of contingencies, design engineering, contract administration and construction observation.
The engineer’s opinion of cost does not include an adjustment for inflation. Construction costs can be expected to fluctuate as corresponding changes occur in the national or local economy. One available indicator of these changes is the Engineering News-Record Construction Cost Index for the Los Angeles metropolitan area. This index is compiled from actual construction cost data for materials and labor and is reported in Engineering NewsRecord magazine. It is suggested that this index be used to update the unit prices presented in Appendix ‘P’ and in adjusting the estimate from the date of the initial estimates.
Appendix ‘O’
Financing of Improvements
General
Funding considerations are often the deciding factor in scoping and implementation of a project. There are, of course, numerous methods or mix of methods, which could be used to finance the implementation of a sewer system capital improvement plan (CIP), and the ongoing operations and maintenance activities. Among these methods are:
1. Pay-as-You-Go Financing (rates, fees and charges based)
2. State Assistance Programs
3. Municipal Securities
4. Improvement Districts
5. Federal Assistance Programs
In the discussion that follows, the above funding options are briefly described and their adaptability to specific circumstances of a sewer system CIP are noted. In evaluating specific funding programs, services of financial and legal experts in such issues are recommended.
Methods of Financing
1. Pay-as-You-Go Financing:
Development of cash reserves or capital improvement funds, from an agency’s revenue base, is often referred to as "pay-as-you-go" funding. This method avoids interest payments on other types of debt financing. Under this form of financing, the initial capital cost of a project must be accumulated in advance of construction, which can cause a delay in project implementation. If delay is not a crucial factor, this is a cost effective method due to the absence of debt financing costs. This method has sometimes been used together with various forms of short-term financing to construct needed sewer infrastructure.
2. State Assistance Programs:
Under the rules and regulations of the Federal Water Pollution Control Act (Clean Water Act or CWA) and the Federal Safe Drinking Water Act (SDWA), the State has enacted the Clean Water State Revolving Fund (CWSRF) and the Drinking Water Revolving Fund (DWSRF), respectively. These programs are funded by Federal grants, State funds and Revenue bonds. The CWSRF Loan Program provides low-interest loan funding for construction of publicly-owned wastewater treatment facilities, sewers, sewer interceptors, water recycling facilities, as well as implementation of non-point source (NPS) projects or programs. There are different types of funding assistance available under these programs.
Appendix ‘O’
www.waterboards.ca.gov/water_issues/programs/grants_loans/srf/ The Department of Water Resources administers the State bond law programs for Water supply/Water quality, Water conservation, Flood management and Regional water management. www.grantsloans.water.ca.gov
The State Water Resources Control Board administers the State revolving fund loans, Water recycling grants & loans, Small community grants, Agricultural drainage loans, Agricultural drainage management loans, Clean beaches initiative grants, Agricultural water quality grants, Areas of special biological significance (ASBS) grants, Storm water grants, and Santa Monica bay restoration commission grants. www.waterboards.ca.gov
The State Department of Public Health administers the DWSRF, Proposition 84 funding for public water systems, and Proposition 50 for the water security, clean drinking water, coastal and beach protection act of 2002 loans. www.cdph.ca.gov
Various types of infrastructure improvement/construction loans can be arranged through the California Infrastructure and Economic Development Bank (IBank) www.ibank,ca,gov
Limited amounts of public works grant funds have been available to agencies from the State Office of Economic Development. Use of such grant funds must result in the creation of new, permanent jobs in the private sector. In order to ensure that the funds are ultimately assisting those in most need, projects eligible for consideration must be those in areas designated eligible for HUD Urban Development Action Grants (UDAG), EDA Sudden or Long-term Economic Deterioration, or EDA Designated Special Impact Area.
3. Municipal Securities:
Historically, general obligation bonds (GOB’s) had been a prevalent method of financing various public works improvements. They are secured by an agency’s total assets and payable from ad valorem taxes levied on all taxable properties within the agency’s boundary. However, the Jarvis-Gann Amendment (Proposition 13 of 1978) prohibits the levying of ad valorem property taxes beyond pre-existing authorizations and levels (preJuly 1, 1978). Therefore, authorization and issuance of GOB’s is not considered feasible under current law.
An option to GOB’s is the issuance of a specific type note or bond form, such as a revenue anticipation note (RAN) or a tax anticipation note (TAN) or a certificate of participation (COP) or various combinations of available authorities that can be used to fund public infrastructure needs. These types of municipal securities (Munis) are generally tax-exempt and commonly used to fund public works infrastructure and facilities. Many states also exempt their securities from their own taxes, which makes those securities particularly attractive investments for their own residents.
Appendix ‘O’
TAN’s and RAN’s are instruments backed by anticipated taxes or revenues respectively.
When these types of notes are considered for funding of needed infrastructure, a specified source of tax or revenue stream is identified and pledged for repayment of the debt. For example, with sewer facilities, all or a portion of the sewer service revenue fees/charges could be used as backing for the debt instrument selected. Then other local revenue sources could be considered for ongoing operations and maintenance (O&M) or some acceptable mix and match of funds specified to secure the debt and accomplish the O&M.
COP’s are another form of municipal funding instrument available. These generally require the facility improvement being funded to be named as security for the investment with a lease back of the facility by the municipality. In turn, the municipality pledges some revenue stream(s) that would be used to repay the investor held notes.
When Munis are being considered for funding of improvements, consultation with an experienced and qualified financing consultant and bond counsel are a must.
4. Improvement Districts:
In general, special assessment district procedures have been established by statute to provide for financing of construction and/or acquisition of public works improvements, such as sewer systems, and for assessing the cost of such improvements to the benefiting properties. Under all assessment proceedings, the cost of the work is assessed against properties within the benefited area. The assessments are levied in specific amounts against each individual property on the basis of the benefit each parcel receives. The property owner may pay the assessment in cash during the cash collection period of 30 days. But, if any assessments are not paid in cash during that period, bonds are usually issued to represent the unpaid assessments and the benefited properties are assessed on their annual property tax bill over a usual period of 10 to 20 years.
The City of West Covina utilizes Government Code Section 38902 to establish sewer service charges. While an assessment district proceeding may be a reasonable and equitable means for financing sewer system improvements, further evaluation and stakeholder involvement is a usual practice to determine the viability and practicality of utilizing such financing method.
5. Federal Assistance Programs:
There are, and have been, a series of federal grant and loan programs which may be applicable to public infrastructure projects. However, the qualification criteria for such programs vary from time to time and their funding or continuation is subject to congressional appropriations. Therefore, such programs should not be considered as a likely source of funds unless a funding commitment letter has been received.
Historically, federal programs administered by the Economic Development Administration (EDA) provide financial and technical assistance to aid the economic development of areas with high unemployment or low family income levels.
Communities must make long-range plans for economic growth in order to be eligible for EDA financial assistance, in the form of grants and loans for public works and Appendix ‘O’
development that generates jobs and economic opportunity. Typical public works projects include construction of roads, water and sewer lines, and public facilities. To determine the status requires timely monitoring.
Under the rules and regulations of the Housing and Community Development Act of 1974, the Community Development Block Grant (CDBG) program can fund housing and community development needs. This includes part or all of improvements necessary to upgrade existing sewer facilities. Those qualifying geographic areas within the City that have the greatest overall deficiency in physical infrastructure receive the highest priority according to CDBG criteria. When the sewer system has a defined deficiency, then it is appropriate to use CDBG funds to meet health and safety standards as well as to encourage up-grading of abutting housing and physical environment.
The primary statutory objective of the CDBG program is to develop viable communities by providing decent housing and a suitable living environment and by expanding economic opportunities, principally for persons of low- and moderate-income.
Communities receiving CDBG funds through the State may use the funds for many kinds of community development activities including, but not limited to:
acquisition of property for public purposes;
construction or reconstruction of streets, water and sewer facilities, neighborhood centers, recreation facilities, and other public works; demolition;
rehabilitation of public and private buildings;
public services;
planning activities;
assistance to nonprofit entities for community development activities; and assistance to private, for profit entities to carry out economic development activities (including assistance to micro-enterprises).
www.hcd.ca.gov/ca/cdbg/about/html
The United State Department of Agriculture Rural Development Program provides communities with population less than 50,000 a variety of direct-guaranteed-loans and /or grants. These include water and wastewater system improvement funding. www.rurdev.usa.gov/ca
Appendix ‘O’
APPENDIX ‘O-1’
Sewer System Capacity Analysis
Deficient Pipes Exhibits
AGENDA ITEM NO. 7
AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: July 15, 2025
TO: Mayor and City Council
FROM: Milan Mrakich, Acting City Manager
SUBJECT: CONSIDERATION OF RENEWAL OF THE CITYWIDE LIGHTING AND
MAINTENANCE DISTRICT - ORDERING AND APPROVAL OF THE ENGINEER'S
REPORT AND ADOPTION OF RESOLUTION OF INTENTION TO LEVY
ASSESSMENTS IN THE DISTRICT FOR FISCAL YEAR 2025-26
RECOMMENDATION:
Staff recommends that the City Council:
1. Adopt the following resolution:
RESOLUTION NO. 2025-52 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ORDERING THE PREPARATION AND FILING OF A REPORT REGARDING THE FISCAL YEAR 2025-26 ASSESSMENT TO BE LEVIED IN
CONNECTION WITH THE CITYWIDE LIGHTING AND MAINTENANCE DISTRICT
2. Following adoption of Resolution No. 2025-52, approve the Preliminary Fiscal Year 2025-26 Engineer's Report for the Citywide Lighting and Maintenance District.
3. Following approval of the Preliminary Fiscal Year 2025-26 Engineer's Report for the Citywide Lighting and Maintenance District, adopt the following resolution:
RESOLUTION NO. 2025-53 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, DECLARING ITS INTENTION TO LEVY AND COLLECT
ASSESSMENTS WITHIN THE CITYWIDE LIGHTING AND MAINTENANCE DISTRICT FOR FISCAL YEAR 2025-26 AND SETTING A PUBLIC HEARING REGARDING SUCH
ASSESSMENTS
BACKGROUND:
The Landscaping and Lighting Act of 1972 (California Streets and Highways Code section 22500 et seq.) (the "Act") specifies the procedures for renewal of landscape maintenance districts. The Citywide Lighting and Maintenance District ("Citywide District") was established in 1976. As the name implies, this District encompasses the entire City. Prior to Fiscal Year 1997-1998, the Citywide District funded a variety of public improvements and services which included: street tree maintenance, median maintenance, park maintenance, municipal pool maintenance, area lighting maintenance, traffic signal maintenance, traffic engineering, and street lighting engineering. Since the passage of Proposition 218 in November 1996 and the subsequent property owner approval in July 1997, the Citywide District assessment currently funds only those services that have been designated as a "Special Benefit", which is the maintenance of most of the streetlights and street trees within the City.
The Citywide Lighting and Maintenance District funds the operation and maintenance of assessable (special benefit) street trees and street lighting. These funds are used for the operations and maintenance of streetlights, trimming of street trees, and removal and replacement of diseased street trees.
DISCUSSION:
The first step in the process is the adoption of a resolution ordering the preparation of an Engineer's Report for the District.
The Engineer's Report, prepared by Harris & Associates, has been completed and filed with the Office of the City Clerk and includes plans and specifications for improvements, estimated costs, an assessment diagram, and assessment spread for the estimated costs.
Since the assessments for the Citywide Lighting and Maintenance District were approved in a mail ballot election in July 1997 in accordance with Proposition 218, the renewal for the Citywide District can be completed in accordance with the requirements of the Act, provided the assessment rates and/or the assessment methodology do not change. The voter-approved rates for the Citywide District included a provision for not more than a 2.00% annual increase based on the Consumer Price Index (CPI). The CPI for a one-year period from March 2024 to March 2025 for the Los Angeles, Long Beach, and Anaheim areas is 3%. Therefore, current rates are set at a maximum increase of 2.00% or $61.20. The maximum assessment is adjusted annually and is calculated independent of the annual budgets and proposed assessments established for each district zone. Any proposed annual assessment less or equal to this maximum assessment is not considered an increased assessment, even if the proposed assessment is greater than the assessment applied in the prior fiscal year.
The Citywide Lighting and Maintenance District funds the operation and maintenance of assessable (special benefit) street trees and street lighting. These funds are used for the operations and maintenance of streetlights, trimming of street trees, and removal and replacement of street trees (due to disease, emergency uprooting or downed trees/limbs, et cetera). During the 2023-2024 Fiscal Year, the City entered into a new agreement for median and landscaping services that addresses increased scope of landscape and median maintenance needs. This scope of work will continue and be maintained throughout FY 2025-2026. The necessity for any increases will be evaluated as part of the Engineer's Report.
The next step in the renewal process is the approval of the Engineer’s Report and adoption of Resolution of Intention concerning the levy and collection of assessments for the District. The Act also requires the Resolution of Intention to give notice of, and fix a time and place for, a public hearing regarding the proposed assessments. Pursuant to the Act, the public hearing must be held at a regular meeting before August 10th. Staff is recommending setting a public hearing date of August 5, 2025. At the public hearing, the City Council will consider any written and oral comments regarding the level of assessments and proposed maintenance and capital improvement work within the District. The public hearing requires a public notice, in the form of the Resolution of Intention, to be posted and published in a locally circulated newspaper, but does not require notices to be mailed to each resident. Upon the conclusion of the hearing, the City Council should adopt a resolution confirming the Engineer’s Report and assessment levy either as proposed or as modified by the City Council.
LEGAL REVIEW:
The City Attorney has reviewed the resolutions and approved them as to form.
OPTIONS:
The City Council has the following options:
1. Approve staff's recommendation; or
2. Provide alternative direction.
Prepared by: Jo-Anne Burns, Deputy Community Development Director Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:
For FY 2025-26, the Engineer’s Report for the Citywide Lighting and Maintenance District proposes to use the voter approved adjustment to increase the assessment rates by 2.00% from their current levels, which is $60.00, to $61.20. This is the amount of increase allowed under Proposition 218.
The total projected income from the recommended rates is $1,899,239. The estimated operating costs for the district in FY2025-26 is $2,296,615.
There are no legal requirements or formal guidelines for the amount of reserves in an assessment district.
Attachments
Attachment No. 1 - Resolution No. 2025-52
Attachment No. 2 - Resolution No. 2025-53 (Resolution of Intention) Attachment No. 3 - Engineer's Report
Attachment No. 4 - 10-Year Projection
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability A Well-Planned Community
Enhance City Image and Effectiveness
ATTACHMENT NO. 1
RESOLUTION NO. 2025-52
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, ORDERING THE
PREPARATION AND FILING OF A REPORT REGARDING
THE FISCAL YEAR 2025-26 ASSESSMENT TO BE LEVIED
IN CONNECTION WITH THE CITYWIDE LIGHTING AND
MAINTENANCE DISTRICT
The City Council of the City of West Covina hereby finds and declares as follows:
WHEREAS, the City’s Citywide Lighting and Maintenance District (the “District”) has been established pursuant to the Landscaping and Lighting Act of 1972 (California Streets and Highways Code Section 22500 et seq.) (the “Act”) to fund the maintenance and servicing of certain public landscaping and appurtenant facilities in the City; and WHEREAS, in connection with the District, the City annually levies an assessment against real property; and
WHEREAS, the City Council desires to initiate proceedings to levy the assessment for Fiscal Year 2025-26 in connection with the District; and WHEREAS, no increased assessments, new improvements nor substantial changes in existing improvements within the District are proposed.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The above recitals are true and correct.
SECTION 2. The City Council orders Harris & Associates, Inc., as assessment engineer, to prepare and file with the City Clerk a report on the assessment in connection with the District for Fiscal Year 2025-26. Such report shall include all information required by Section 22565 et seq. of the Act.
SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.
APPROVED AND ADOPTED this 15th day of July, 2025.
Tony Wu
Mayor
APPROVED AS TO FORM ATTEST
Thomas P. Duarte Monique S. De La Rosa
City Attorney Deputy City Clerk
I, MONIQUE S. DE LA ROSA, DEPUTY CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-52 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 15th day of July, 2025, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Monique S. De La Rosa
Deputy City Clerk
ATTACHMENT NO. 2
RESOLUTION NO. 2025-53
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, DECLARING ITS
INTENTION TO LEVY AND COLLECT ASSESSMENTS
WITHIN THE CITYWIDE LIGHTING AND MAINTENANCE
DISTRICT FOR FISCAL YEAR 2025-26 AND SETTING A
PUBLIC HEARING REGARDING SUCH ASSESSMENTS
The City Council of the City of West Covina hereby finds and declares as follows:
WHEREAS, the City’s Citywide Lighting and Maintenance District (the “District”) has been established pursuant to the Landscaping and Lighting Act of 1972 (California Streets and Highways Code Section 22500 et seq.) (the “Act”) to fund the maintenance and servicing of certain public landscaping and appurtenant facilities in the City; and WHEREAS, in connection with the District, the City annually levies an assessment against real property; and
WHEREAS, by its Resolution No. 2025-52, adopted July 15, 2025, the City Council directed Harris & Associates, Inc., as assessment engineer (the “Engineer”), to prepare and file a report regarding the District; and
WHEREAS, the Engineer has filed said report, entitled “City of West Covina Preliminary Fiscal Year 2025-26 Engineer’s Report: Citywide Lighting and Maintenance District (the “Engineer’s Report”), and the Engineer’s Report is on file and available for public inspection in the Office of the City Clerk and is incorporated herein by reference; and
WHEREAS, the City Council, by minute action, has approved the Engineer’s Report; and
WHEREAS, the City Council desires to continue with proceedings to levy the assessment in connection with the District for Fiscal Year 2025-26 as described in the Consolidated Report.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The City Council declares its intention to levy and collect assessments within the District for Fiscal Year 2025-26 and notes that:
(a) The distinctive name of the District is the “City of West Covina Citywide Lighting and Maintenance District.”
(b) The boundaries of the District are the same as the boundaries of the City. (c) The existing and proposed improvements are generally described as street lights, street trees, and appurtenant facilities throughout the City. No substantial changes are proposed to the nature of the improvements. (d) Reference is made to the Engineer’s Report, on file with the City Clerk, for a full and detailed description of the improvements, the boundaries of the assessment district and any zones therein, and the proposed assessments upon assessable lots and parcels of land within the District. (e) The rate of the assessment is proposed to adjust upwards by 2.00% from the rate levied in Fiscal Year 2025-26. Such adjustment is made according to a schedule of adjustments approved by property owners in a mail ballot proceeding pursuant to Article XIII D of the California Constitution and, therefore, does not constitute an “increase” requiring additional mail ballot proceedings.
SECTION 2. A public hearing is set for Tuesday, August 5, 2025, at 7:00 p.m. in the City Council Chambers located at 1444 West Garvey Avenue South in the City of West Covina, to take the testimony on the issue of whether or not the assessments should be approved.
SECTION 3. The City Clerk shall give notice of said public hearing in the time, form, and manner as required by law, including but not limited to publication of this resolution in accordance with California Streets and Highways Code Sections 22552 and 22553.
SECTION 4. The City Council finds that the levy and collection of these assessments is statutorily exempt from the California Environmental Quality Act (CEQA) under Section 15273 of the CEQA Guidelines, as none of the proceeds will be used for capital expenses but will be used instead for operation and maintenance.
SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.
APPROVED AND ADOPTED this 15th day of July, 2025.
Tony Wu
Mayor
APPROVED AS TO FORM ATTEST
Thomas P. Duarte Monique S. De La Rosa
City Attorney Deputy City Clerk
I, MONIQUE S. DE LA ROSA, DEPUTY CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-53 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 15th day of July, 2025, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Monique S. De La Rosa
Deputy City Clerk
1 CITY OF WEST COVINA
PRELIMINARY FISCAL YEAR 2025-26
ENGINEER’S REPORT: CITYWIDE LIGHTING &
MAINTENANCE DISTRICT
June 2025
Prepared by:
101 Progress, Suite 250
Irvine, CA 92618
www.weareharris.com
ATTACHMENT NO. 3
Consolidated Engineer’s Report
Citywide Lighting and Maintenance District
City of West Covina
Fiscal Year 2025-26
2 TABLE OF CONTENTS
Table of Contents .................................................................................................................................................................... 2 Impacts of Proposition 218 ..................................................................................................................................................... 3 Introduction ............................................................................................................................................................................ 6 Part I - Plans and Specifications .............................................................................................................................................. 7 Part II - Estimate of Costs ........................................................................................................................................................ 8 Part III - Assessment Roll ...................................................................................................................................................... 10 Part IV - Method Of Apportionment ..................................................................................................................................... 11 Part V - Assesssment Diagram .............................................................................................................................................. 19
Consolidated Engineer’s Report
Citywide Lighting and Maintenance District
City of West Covina
Fiscal Year 2025-26
3 IMPACTS OF PROPOSITION 218
On November 5, 1996, California voters approved Proposition 218 entitled "Right to Vote on Taxes Act" which added Article XIIID to the California Constitution. While its title refers only to taxes, Proposition 218 establishes new procedural requirements for the formation and administration of assessment districts. Proposition 218 also requires that with certain specified exceptions, which are described below, all existing assessment districts must be ratified by the property owners within the District using the new procedures.
Some of these exceptions include:
1) Any assessment imposed exclusively to finance the capital cost or maintenance and operation expenses for streets.
2) Any assessments levied pursuant to a petition signed by the persons owning all of the parcels subject to the assessment at the time the assessment was initially imposed.
However, even if assessments are initially exempt from Proposition 218, if the assessments are increased in the future, the City will need to comply with the provisions of Proposition 218 for that portion of the increased assessment unless the increase in assessment was anticipated in the assessment formula (e.g., CPI increase).
Proposition 218 does not define this term “streets”, however, following the passage of Proposition 218 based on conversations with other public agency officials, attorneys, assessment engineers and Senate Bill 919, we determined that “streets” include all public improvements located within the street right-of-way. This would include median and parkway landscaping, traffic signals, safety lighting and street lighting.
It was also determined that if assessments were imposed as a condition of development and property owners agreed to the imposition of assessments and subsequently signed a development agreement confirming so, then this would suffice for the requirement of signing a petition.
The more difficult question arose in those situations where the levy of assessments was imposed as a condition of approval for land development or subdivision where the property owner did not enter into a development agreement. In those cases, if the landscape, park, or streetlight facilities and the resulting assessment were a condition of the land development or subdivisions approval and the property owner acquiesces to the levy of assessment, it is reasoned that this was a functional equivalent of giving express consent or signing a petition requesting the imposition of the assessment. Even the Howard Jarvis Taxpayers' Association seems to tacitly support this conclusion in its "Statement of Drafters' Intent".
When discussing the exemption for existing assessments imposed pursuant to a petition, the taxpayers' association said:
"This provision exempts most land secured financing arrangements used by developers." Clearly acceptance of a condition of approval of a development or subdivision which requires that imposition of assessments is a common form of land secured financing used by developers to fund street lighting or landscape maintenance.
Consolidated Engineer’s Report
Citywide Lighting and Maintenance District
City of West Covina
Fiscal Year 2025-26
4 STATEMENT OF ASSESSMENT ENGINEER
Statement of Assessment Engineer
AGENCY: CITY OF WEST COVINA
PROJECT: CITYWIDE LIGHTING AND MAINTENANCE DISTRICT
TO: THE CITY COUNCIL
CITY OF WEST COVINA
STATE OF CALIFORNIA
ENGINEER’S REPORT FOR FISCAL YEAR 2025-26
The preparation of this Annual Engineer’s Report (“Report”) is in conformance with the obligation of the City Council for the Citywide Lighting and Maintenance District of the City of West Covina to provide street tree maintenance, median maintenance, park maintenance, municipal pool maintenance, area lighting maintenance, traffic signal maintenance, traffic engineering, and street lighting engineering services upon each lot or parcel of land in the district in proportion to the estimated benefit to be received by each such lot or parcel of land for Fiscal Year 2025-26.
Pursuant to the Landscaping and Lighting Act of 1972 (Part 2 Division 15 of the Streets and Highways Code of the State of California, commencing with Section 22500) (“Act”), Article XIIID, Section 4(a) of the State of California Constitution, and in accordance with the City of West Covina’s Resolution being adopted by the City Council for the Consolidated Landscape Maintenance District on the 1st day of July, this Report has been ordered for:
CITYWIDE LIGHTING AND MAINTENANCE DISTRICT
(Hereinafter referred to as the “District”),
I, Alison Bouley, authorized representative of the District, the duly appointed Assessment Engineer submit the following Report which consists of the following five (5) parts:
PART I
Plans and Specifications: Plans and specifications for the improvements are as set forth on the lists thereof, attached hereto, and are on file in the Office of the City Public Works Department and are incorporated herein by reference.
PART II
Estimate of Cost: An estimate of the costs of the proposed improvements, including incidental costs and expenses in connection therewith, is as set forth on the lists thereof, attached hereto, and are on file in the Office of the City Public Works Department and incorporated herein by reference.
Consolidated Engineer’s Report
Citywide Lighting and Maintenance District
City of West Covina
Fiscal Year 2025-26
5 PART III
Assessment Roll: The proposed assessment and the amount of assessments for Fiscal Year 2025-26 apportioned to each lot or parcel, as shown on the latest roll at the Assessor’s Office, are on file in the Office of the City Clerk of the City of West Covina. The description of each lot or parcel is part of the records of the Assessor of the County of Los Angeles and these records are, by reference, made part of this Report.
PART IV
Method of Assessment: The method of assessment indicates the proposed levy of the net amount of the costs and expenses of the improvements to be levied upon the parcels of land within the District, in proportion to the estimated benefits to be received by such parcels. The quantification of benefit identifies, separates and quantifies the general and special benefits received by each parcel in the District, for the services received and the improvements provided.
PART V
Assessment Diagram: The diagram of the District boundaries showing the exterior boundaries of the District, and the lines and dimensions of each lot or parcel of land within the District, are on file in the Office of the City Engineer and by reference, made part of this Report.
DATED this 25th day of June, 2025
___________________________
Alison Bouley, P.E., Assessment Engineer
Consolidated Engineer’s Report
Citywide Lighting and Maintenance District
City of West Covina
Fiscal Year 2025-26
6 INTRODUCTION
The purpose of this report is to set forth findings and the engineering analysis for the City of West Covina (the “City”) Citywide Lighting and Maintenance District (the “District”) for Fiscal Year 2025-26, in compliance with the requirements of Article 4, Chapter 1, of the Landscaping and Lighting Act of 1972 (the “1972 Act”) which is Part 2, Division 15 of the California Streets and Highways Code (The “Act”). The District is necessary to finance the cost of providing streetlight and street tree maintenance which provides a special benefit to real property in the City.
The 1972 Act permits the establishment of assessment districts by cities for the purpose of providing for the maintenance of certain public improvements, which include the facilities existing within the proposed assessment district. In accordance with this Act, the City Council established the District in 1976 pursuant to the Act. Prior to Fiscal Year (“FY”) 1997-98 the District funded a variety of public improvements and services which included: street tree maintenance, median maintenance, park maintenance, municipal pool maintenance, area lighting maintenance, traffic signal maintenance, traffic engineering, and street lighting engineering. Since the passage of Proposition 218 (“Proposition”) in November 1996 and the subsequent property owner approval in July 1997, the District assessment currently funds only those services that have been designated as a "Special Benefit", which is the maintenance of most of the streetlights and street trees within the City. These funds are used for the operations and maintenance of streetlights, trimming of street trees, and removal and replacement of diseased street trees.
In FY 2017/2018, the City conducted a property owner protest ballot proceeding for a proposed Maximum Assessment increase of 12%. Based on the results of the protest ballot, the City Council declined to adopt the new Maximum Assessment increase.
The costs of operation, maintenance and servicing of improvements to be funded by the District will be apportioned to each parcel in proportion to the special benefit it receives. The method of assessment may be amended, subject to the requirements of Proposition 218, from time to time by the City Council, in order to apportion the costs in relation to the benefits being received. Payment of the assessment for each parcel will be made in the same manner and at the same time as payments are made for property taxes. All funds collected through the assessment must be placed in a special fund and can only be used for the purposes stated within this Report.
As required by the Act, this Engineer's Report describes the improvements to be constructed, operated, maintained and serviced by the District for FY 2025-26, provides an estimated budget for the District, and lists the proposed assessments to be levied upon each assessable lot or parcel within the District. Following the approval of the preliminary report, either as submitted or as modified, the City Council will hold a Public Hearing to provide an opportunity for any interested person to be heard. All property owners must be noticed in accordance with Section 22626 of the Streets and Highways Code prior to the Public Hearing. At the conclusion of the Public Hearing, the City Council may adopt a resolution confirming the levy of assessments as originally proposed or as modified.
Following the adoption of this resolution, the final assessor's roll will be prepared and filed with the County Tax Collector's office to be included on the FY 2025-26 tax roll.
Consolidated Engineer’s Report
Citywide Lighting and Maintenance District
City of West Covina
Fiscal Year 2025-26
7 PART I - PLANS AND SPECIFICATIONS
The existing facilities to be maintained and serviced include street lighting facilities and street trees.
The District will fund the costs in connection with the district maintenance and servicing including, but not limited to, personnel, electrical energy, water, materials, contracting services, and other expenses necessary for the satisfactory operation of these facilities. The facilities are described as follows:
Landscaping Improvements
Facilities include but are not limited to trees, irrigation system, hardscape, fixtures, sidewalk maintenance resulting from landscape growth and appurtenant facilities, in public right-of-way, parkways, and dedicated easements within the boundaries of the District.
Lighting Improvements
Facilities include but are not limited to poles, fixtures, bulbs, conduits, conductors, equipment including guys, anchors, posts and pedestals, metering devices and appurtenant facilities as required to provide lighting in the public right-of-way and dedicated easements within the boundaries of the District.
The public lighting system shall be maintained to provide adequate illumination. Electricity for streetlights shall be furnished by the Southern California Edison Company, and it shall be adequate for the intended purpose. Rates for power shall be those authorized by the California Public Utilities Commission. “Maintenance” means the furnishing of services and materials for the ordinary and usual operation, maintenance and servicing of the landscaping, public lighting facilities and appurtenant facilities, including repair, removal or replacement of all or part of any of the landscaping, public lighting facilities or appurtenant facilities; providing for the life, growth, health, and beauty of the landscaping, including cultivation, irrigation, trimming, spraying, fertilizing, and treating for disease or injury; the removal of trimmings, rubbish, debris, and other solid waste. “Servicing” means the furnishing of water for the irrigation of landscaping and the maintenance of any of the public lighting facilities and furnishing of electrical energy for the public lighting facilities or for the lighting or operation of landscaping or appurtenant facilities.
The detailed plans and specifications of the District improvements are on file in the office of the City Public Works Department and by reference are made part of this Report.
Consolidated Engineer’s Report
Citywide Lighting and Maintenance District
City of West Covina
Fiscal Year 2025-26
8 PART II - ESTIMATE OF COSTS
The 1972 Act provides that the total cost of installation, construction, operation, maintenance and servicing of street lighting and landscaping can be recovered by the District. Maintenance can include the repair and replacement of existing facilities. Servicing can include electrical and associated costs from a public utility. Incidental expenses, including administration of the District, engineering fees, legal fees, printing, posting, and mailing of notices, and all other costs associated with the annual collection process can also be included.
The 1972 Act requires that a special fund be set up to track the revenues and expenditures of the District. Funds raised by assessment shall be used only for the purpose as stated herein. A contribution to the District by the City may be made to reduce assessments, as the City Council deems appropriate. Any balance or deficit remaining on June 30th must be carried over to the next fiscal year unless they are designated for a special purpose.
The estimated costs of the operation, servicing and maintenance of the improvements for Fiscal Year 2025-26, are summarized in the table on the following page.
Consolidated Engineer’s Report
Citywide Lighting and Maintenance District
City of West Covina
Fiscal Year 2025-26
9 TABLE 1
CITYWIDE LIGHTING AND MAINTENANCE DISTRICT
FISCAL YEAR 2025-26
ESTIMATED COSTS
Total
Beginning Fund Balance $401,117
Revenues
Assessments $1,893,939
Interest $5,300
General Fund $0
Total Projected Revenue $1,899,239
Expenditures
Direct Costs
Personnel Services $125,862
Maintenance Contracts $618,000
Utilities $1,239,000
Maintenance Supplies $80,113
Property & Liability Insurance $144,360
Administrative Costs
Levy Admin & Professional Services $15,000
City Overhead & Administration $74,280
Total Expenditures $2,296,615
Ending Fund Balance (estimated) $3,741
Total
Beginning Fund Balance $401,117
Revenues
Assessments $1,893,939
Interest $5,300
General Fund $0
Total Projected Revenue $1,899,239
Expenditures
Direct Costs
Direct Lighting $1,457,779
Zone A $54,500
Zone B $27,733
Subtotal $1,540,012
Street Trees
Direct Street Trees $756,603
Subtotal $756,603
Total Expenditures $2,296,615
Ending Fund Balance (estimated) $3,741
Consolidated Engineer’s Report
Citywide Lighting and Maintenance District
City of West Covina
Fiscal Year 2025-26
10 PART III - ASSESSMENT ROLL
The proposed assessment and the amount of assessments for Fiscal Year 2025-26 apportioned to each lot or parcel, as shown on the latest roll at the Assessor’s Office, are on file in the Office of the City Clerk of the City of West Covina. The description of each lot or parcel is part of the records of the Assessor of the County of Los Angeles and these records are, by reference, made part of this report.
Consolidated Engineer’s Report
Citywide Lighting and Maintenance District
City of West Covina
Fiscal Year 2025-26
11 PART IV - METHOD OF APPORTIONMENT
General
Part 2 of Division 15 of the Streets and Highways Code, the Landscaping and Lighting Act of 1972, permits the establishment of assessment districts by Agencies for the purpose of providing certain public improvements which include construction, operation, maintenance and servicing of streetlights, traffic signals, landscaping, parks and recreation facilities.
Section 22573 of the Landscape and Lighting Act of 1972 requires that maintenance assessments be levied according to benefit rather than according to assessed value. This section states:
“The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements.
The determination of whether of not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]."
The Act permits the designation of benefit zones within any individual assessment district if "by reasons or variations in the nature, location, and extent of the improvements, the various areas will receive different degrees of benefit from the improvement" (Sec. 22547). Thus, the 1972 Act requires the levy of a true "assessment" rather than a "special tax." Excepted from the assessment would be the areas of all publicly owned property in use in the performance of a public function.
Special Benefit Determination
The assessment is proposed to be levied to defray the cost of the operation, servicing, and maintenance of street trees and street lighting and appurtenant facilities, including but not limited to, personnel, electrical energy, utilities such as water, materials, contracting services, and other items necessary for the satisfactory operation of these services.
Street Lighting Benefit
Proper maintenance and operation of the street lighting system benefits all properties within the District by providing security, safety and community character and vitality as outlined below.
1. Security and Safety Benefit. Mitigates crime, alleviates the fear of crime, and enhances pedestrian safety.
2. Community Character and Vitality Benefit. Promotes social interaction, promotes business and industry, and contributes to a positive nighttime visual image.
3. Lighting Intensity Benefit. As the lighting levels increase, so do the benefits associated with the lighting. Lighting standards usually require approximately twice the level of lighting in commercial/industrial areas than in residential area.
Parcels, which are located on streets with streetlights, receive a special lighting benefit. Parcels which are located on private streets receive a substantially reduced benefit from local lighting, parcels which do not have any local streetlights receive no benefit from street lighting.
Consolidated Engineer’s Report
Citywide Lighting and Maintenance District
City of West Covina
Fiscal Year 2025-26
12 Lighting at the street intersection, which is defined as safety lighting, is considered to be the minimum lighting requirement for vehicular safety; therefore, safety lighting represents the general benefit portion of street lighting.
Additionally, lights, which are on arterials of the City, which do not have parcels fronting on them, are considered a general benefit. Those general benefit portions of the City's lighting budget will not be assessed.
Benefit Zones – Street Lighting
Most parcels within the City front on streets with streetlights and therefore receive a direct lighting benefit. However, there are some areas in the City, which have a higher level of lighting, and these have been designated as additional Benefit Zones.
Zone A. The Civic Center and Plaza at West Covina areas receive a higher level of street lighting.
Zone B. The properties along Glendora Avenue from Walnut Creek Parkway to the I-10 Freeway receive a higher level of street lighting than Zone A.
Those parcels which also have public lighting in adjacent alleyways receive an equal amount of benefit for the alley lights as for the streetlights, therefore, these parcels are assessed two times the benefit of the basic local lighting. The parcels that front streets without streetlights do not receive a local lighting benefit and therefore are not assessed.
Street Trees
Trees, landscaping, hardscaping and appurtenant facilities, if well maintained, provide beautification, shade and enhancement of the desirability of the surroundings.
The City maintains street trees throughout the City. The trees are located within the public right-of-way and provide an aesthetically pleasing environment, shade, beautification, and according to some authorities’ air purification and sound attenuation. These positive attributes increase the desirability of properties located on streets that have trees on them.
More importantly, proper maintenance of these facilities, especially routine trimming of street trees and removal/replacement of deceased trees, is essential to the safety of adjacent properties.
Parcels that are located on streets which do not have trees do not benefit and are not assessed. Street trees on arterials of the City that do not have parcels fronting on them are considered a general benefit. There are approximately seven hundred and eighty-four (784) such trees out of approximately twenty-seven thousand forty-eight (27,048) street trees in the City, or 2.90%. Therefore, 2.90% of the City street tree budget will be funded through the City’s General Fund account.
Assessment Methodology
The method of apportionment utilized for the District calculates the receipt of special benefit from the respective improvements based on the actual or proposed land use of the parcels. The special benefit received by each lot or parcel is equated to the overall land use of the parcel based on the parcel’s actual land use or proposed planned development and is reliant upon the special benefit received from the improvements planned or existing within the District.
To identify and determine the special benefit to be received by each parcel, it is necessary to consider the entire scope of each District improvements as well as individual property development within the Districts. The costs associated with the improvements shall be fairly distributed among the parcels based upon the special benefit received by each parcel.
Additionally, in compliance with the Constitution, each parcel’s assessment may not exceed the reasonable cost of the proportional special benefit conferred to that parcel. The benefit formula used to determine the assessment obligation is Consolidated Engineer’s Report
Citywide Lighting and Maintenance District
City of West Covina
Fiscal Year 2025-26
13 therefore based upon both the improvements that benefit the parcels as well as the proposed land use of each property as compared to other parcels that benefit from those specific improvements.
Equivalent Dwelling Units
Since the assessments will be levied against parcels of property as shown on the tax rolls, the final charges must be assigned by Assessor's Parcel Number. If assessments were to be spread just by parcel, not considering land use or parcel size, a single-family parcel would be paying the same as a fifty (50) unit apartment parcel or a large commercial establishment in a similar zone and this would not be equitable and would not satisfy the Proposition 218 requirements.
The single-family residential parcel has been selected as the basic unit for calculation of assessment and is defined as one Equivalent Dwelling Unit (“EDU”). A methodology has been developed to calculate the EDUs for other residential land uses and for non-residential parcels. Every land-use is converted to EDUs: parcels containing apartments are converted to EDUs based on the number of dwelling units on each parcel of land; commercial and industrial parcels are converted based on the lot size of each parcel of land.
The EDU method is seen as the most appropriate and equitable method of spread for landscape and lighting districts, as the benefit to each parcel from the improvements are apportioned as a function of land-use type and size.
Single-Family Residential - The single-family residential parcel has been selected as the basic unit for calculation of the benefit assessment. The basic unit shall be called an Equivalent Dwelling Unit (EDU). Parcels zoned for single-family residential uses are assessed 1.00 EDU.
Multi-Family Residential - Multiple residential (including condominiums) land use equivalencies are determined based on the number of dwelling units on each parcel. Due to population density and size of structure relative to the typical singlefamily residence, each dwelling unit defined as multi-family residential, including condominiums, would be 0.75 EDU.
Benefits to a multi-family residential property do not increase proportionately as the number of units increase. Therefore, the population per unit decreases as the residential land use density increases and there is a corresponding reduction in benefit to a parcel. Also, as the number of dwelling units increases, the average value per rental unit decreases. Therefore, there is a reduced benefit to a parcel as the number of dwelling units increases. By decreasing the equivalency as the number of units increases, a reasonable benefit assessment is achieved. Therefore, the equivalency is reduced to 0.50 EDU per dwelling unit, for five (5) through fifteen (15) dwelling units (as parcels with 5 to 15 units are considered "high medium density" as opposed to the "low density" of duplexes, triplexes and fourplexes), and the equivalency is reduced to 0.25 EDU per dwelling unit for more than 15 units, which are considered to be "high density". Fifteen units are established as the limit of the "high medium density" category as State law (California Title 25, Section 42) requires that apartment complexes with 16 or more dwelling units have a manager located on the premises, which is an indication of "high density".
Mobile Homes - Mobile home parks, and mobile homes located within mobile home parks, are converted to EDUs based on the population density and size of structure relative to a single-family residence. Therefore, mobile home parks and mobile homes located within mobile home parks would be assessed 0.50 EDU per mobile home. No decrease would be applied to this factor, as mobile homes are all separate dwellings with no common walls.
Non-Residential - In converting improved non-residential properties to EDUs, the factor used is the City of West Covina's average density for single-family residential areas, which are five (5) dwelling units per acre. All properties developed for non-residential uses are therefore assigned 5.00 EDUs per acre for the first five (5) acres. It is our experience, based upon a review of large non-residential parcels, that the utilization of that portion of non-residential property greater than 5 Consolidated Engineer’s Report
Citywide Lighting and Maintenance District
City of West Covina
Fiscal Year 2025-26
14 acres more closely resembles that of vacant land as it is typically undeveloped. Therefore, after the first 5 acres, each additional acre will be charged 25% of 5.00 EDUs which results in 1.25 EDUs per acre, similar to vacant land as described below.
Vacant Property
Vacant property is described, as parcels with no improved structures. These properties receive benefits based on their land, as this is the basis of their value. Based on the opinions of professional appraisers, appraising current market property values for real estate in Southern California, the land value portion of the property typically ranges from 20 to 30 percent of the property's total value. Additionally, the utilization of vacant property is significantly less than improved property, and vacant property has a traffic generation rate of 0. Therefore, it is recommended that vacant property be assessed at the rate of 25 percent of improved property.
Vacant Residential - Parcels defined as residential parcels, which do not have structures on the parcels, are assessed 25% of the parcel with a single-family dwelling thereon. The parcel will be assessed 0.25 EDU per parcel.
Vacant Non-Residential - Parcels defined as parcels which are not residential parcels and which do not have structures on the parcel area assessed based upon the acreage of the parcel. The parcels will be assessed at the rate of 25% of the developed non-residential properties, or 1.25 EDU per acre or any portion thereof, with a minimum of 0.25 EDU per parcel and up to a maximum of 5 acres (6.25 EDUs) per parcel, as parcels over five (5) acres may be considered as open space, and no longer receive any benefit.
Public Property - Article XIIID of the California Constitution requires that all benefiting public properties be assessed for their fair share of the benefit. Public property, which is developed and used for residential or business purposes will be assessed the same as private property with the same use. Schools will be assessed as Commercial/Industrial uses. Parks will be assessed as vacant property.
Exempt - Excepted from the assessment would be the areas of public streets, public avenues, public lanes, public roads, public drives, public courts, public alleys, public easements, and right-of-way, public greenbelts, parkways and that portion of property that is not developed and used for business purposes similar to private commercial, industrial and institutional activities. Also, excepted from assessments would be utility right-of-way, common areas (such as in condominium complexes), landlocked parcels and small parcels vacated by the City as these parcels have little or no value and therefore do not benefit from the improvements.
The land use classification for each parcel has been based on the Los Angeles County Assessor's Roll.
TABLE 2
LAND USE CODES AND EQUIVALENT DWELLING UNITS
Land Use Codes Total EDU
Single-Family Residential 1.00 per unit
Condominium 0.75 per unit
Multi-Family Residential
0.75 per unit
for the first 4 units
0.50 per unit
over 4 and up to 15 units
0.25 per unit
over 15 units
Mobile Home Parks 0.50 per DU
Non-Residential
5.00 per acre
for the first 5 acres 1.25 per acre over 5 acres
Vacant Residential 0.25 per parcel
Vacant Non-Residential 1.25 per acre (5 acre maximum)
Consolidated Engineer’s Report
Citywide Lighting and Maintenance District
City of West Covina
Fiscal Year 2025-26
15 Benefit Factors
There are varying levels of benefit to property from the operation and maintenance of street lighting and street trees based on the different types of property use. Because the benefit to the property varies depending on the type of land use of the property, a Benefit Factor is applied to the EDU formula for each property for each type of improvement to obtain Benefit Units for each Property.
(Equivalent Dwelling Unit) x (Benefit Factor) = Benefit Units The following table outlines the Benefit Factors for street lighting:
TABLE 3
STREET LIGHTING BENEFIT FACTORS
Residential Commercial/Industrial
Security & Safety 1 1
Community Character & Vitality 1 1
Lighting Intensity 1 2
Total 3 4
Schools will receive a residential benefit factor, as they tend to be in residential areas and benefit similarly to residential property. Parks are assessed as vacant land and receive a non-residential benefit factor.
Benefit Units
The budget for basic lighting is $1,454,779. The proposed applied basic lighting assessment rate is estimated at $13.98 per BU, which includes the costs of basic lighting and associated capital improvements and contribution to reserves totaling $1,449,130. Accordingly, a single-family residential parcel’s assessment would equal 3 BU x $13.987/BU = $41.94/ The following table provides a preliminary summary of Street Lighting Benefit Units (BU's) for the City.
TABLE 4
STREET LIGHTING BENEFIT UNITS
Land Use Parcels Dwellings Acres EDU's
Benefit
Factor
Benefit
Units
Single Family
Residential 20,744 20,744 - 20,744.00 3.00 62,232.00
Condominium 3,688 3,688 - 2,766.00 3.00 8,298.00
Multi-Family Residential 493 8,104 - 3,086.00 3.00 9,258.00 Mobile Home Parks 2 265 - 108.00 3.00 324.00
Commercial 683 - 1,319.96 4,148.54 4.00 16,594.14
Vacant SFR 243 - 52.38 60.75 3.00 182.25
Vacant Non-SFR 337 - 1,028.25 1,692.24 4.00 6,768.95
Totals 26,190 32,801 2,400.59 32,605.53 23.00 103,657.34 Consolidated Engineer’s Report
Citywide Lighting and Maintenance District
City of West Covina
Fiscal Year 2025-26
16 Lighting Benefit Zone A
The budget for Zone A lighting is $54,500. The proposed applied preliminary basic lighting assessment rate is estimated at $42.50 per BU, which includes the costs of Zone A lighting and associated capital improvements, and contribution to reserves totaling $73,680. The following table shows the preliminary summary of the BUs in Zone A.
TABLE 5
ZONE A BENEFIT UNITS
Land Use Parcels Acreage EDU's Benefit Factors Benefit Units Commercial 43 69.94 280.72 4 1,122.89
Vacant Non-SFR 17 50.58 152.69 4 610.76
Totals 60 120.52 433.41 1,733.65
Lighting Benefit Zone B
The budget for Zone B lighting is $27,733 and is additional to the budget for Zone A. The proposed applied preliminary basic lighting assessment rate is estimated at $24.76 per BU plus $42.50 per BU for Zone A, for a total applied assessment rate of $67.26 per BU, which includes the costs lighting and associated capital improvements, and contribution to reserves totaling $9,103. The following table shows the preliminary summary of the BUs in Zone B.
TABLE 6
ZONE B BENEFIT UNITS
Land Use Parcels Acreage EDU's Benefit Factors Benefit Units Commercial 24 6.15 30.74 4 122.95
Vacant Non-SFR 3 2.48 3.10 4 12.39
Totals 27 8.63 33.84 135.34
No additional factors have been assigned for street trees; therefore, the Benefit Unit factors are the same as the EDU factors for each land use.
Street Tree Benefit
The total budget for Street Trees is $839,603. The proposed applied preliminary assessment rate is estimated at $19.28 per BU, which includes the costs of street tree maintenance and associated capital improvements, and contribution to reserves totaling $628,746. A single-family residential parcel’s assessment would be equal to 1 BU x $19.28/BU = $19.28.
The following table provides a preliminary summary of Street Tree Benefit Units (BUs) for the City.
Consolidated Engineer’s Report
Citywide Lighting and Maintenance District
City of West Covina
Fiscal Year 2025-26
17 TABLE 7
STREET TREE BENEFIT UNITS
Land Use Parcels Dwellings Acres EDU's
Benefit
Factor
Benefit
Units
Single Family
Residential 20,744 20,744 - 20,744.00 1 20,744.00
Condominium 3,688 3,688 - 2,766.00 1 2,766.00
Multi-Family Residential 493 8,104 - 3,086.00 1 3,086.00 Mobile Home Parks 2 265 - 108.00 1 108.00
Commercial 683 - 1,319.96 4,154.33 1 4,154.33
Vacant SFR 243 - 52.38 60.75 1 60.75
Vacant Non-SFR 337 - 1,028.25 1,692.24 1 1,692.24
Totals 26,190 32,801 2,400.59 32,611.32 7 32,611.32
Assessment Rate Summary
The following table summarizes the Applied and Maximum Assessment rates for parcels in each of the zones of benefits:
TABLE 8
FISCAL YEAR 2025-26
ASSESSMENT RATE SUMMARY Benefit Category
FY 24-25
Maximum Rate
per Benefit Unit Escalator
FY 25-26
Maximum Rate
per Benefit Unit
FY 25-26 Applied
Rate per Benefit
Unit
Basic Local Lighting $13.71 1.02 $13.98 $13.98
Zone A $41.67 1.02 $42.50 $42.50
Zone B $65.95 1.02 $67.27 $67.26
Street Trees $18.91 1.02 $19.29 $19.28
Assessment Range Formula
Any new or increased assessment requires certain noticing and meeting requirements by law. Prior to the passage of Proposition 218 (California Constitution Articles XIIIC and XIIID), legislative changes in the Brown Act defined a "new or increased assessment" to exclude certain conditions. These conditions included "any assessment that does not exceed an assessment formula or range of assessments previously adopted by the agency or approved by the voters in the area where the assessment is imposed." This definition and conditions were later confirmed through Senate Bill 919 (the Proposition 218 implementing legislation).
The purpose of establishing an assessment range formula is to provide for reasonable increases and inflationary adjustment to annual assessments without requiring costly noticing and mailing procedures, which could add to the District costs and assessments. As part of the District formation, balloting of property owners is required pursuant to the Article XIIID Section 4. The property owner ballots include an Assessment to be approved, as well as the approval of an assessment range formula.
Consolidated Engineer’s Report
Citywide Lighting and Maintenance District
City of West Covina
Fiscal Year 2025-26
18 The Maximum Assessment is equal to the initial Assessment approved by property owners adjusted annually by the percentage increase of the Local Consumer Price Index (“CPI”) for Los Angeles-Long Beach-Anaheim for All Urban Consumers from March to March up to 2%. As of January 2018, the Los Angeles-Riverside-Orange County Consumer Price Index region name changed to Los-Angeles-Long Beach-Anaheim Consumer Price Index. Each Fiscal Year, the Maximum Assessment will be recalculated, and a new Maximum Assessment established. For Fiscal Year 2025-26, CPI increased
3.00%, therefore percentage increase is 2%.
The Maximum Assessment is adjusted annually and is calculated independent of the annual budgets and proposed assessments established for each Zone of the District. Any proposed annual assessment (rate per EBU) less than or equal to this Maximum Assessment (for each Zone) is not considered an increased assessment, even if the proposed assessment is much greater than the assessment applied in the prior Fiscal Year.
Assessment Range Formula
The following table shows the 15-year rate history for a typical Single-Family Residential Property. The proposed rate for FY 2025-26 shows a 2% increase from the prior year.
TABLE 9
15-YEAR RATE HISTORY
FOR A SINGLE-FAMILY RESIDENTIAL PROPERTY
Fiscal Year Assessment
Proposed 2025-26 $61.20
2024-25 $60.00
2023-24 $58.85
2022-23 $57.68
2021-22 $56.54
2020-21 $55.45
2019-20 $53.34
2018-19 $52.29
2017-18 $52.29
2016-17 $51.28
2015-16 $50.41
2014-15 $50.15
2013-14 $49.66
2012-13 $48.69
2011-12 $47.73
Consolidated Engineer’s Report
Citywide Lighting and Maintenance District
City of West Covina
Fiscal Year 2025-26
19 PART V - ASSESSSMENT DIAGRAM
The assessment diagram for the District is on file in the Office of the City Engineer. www.WeAreHarris.com
Donna Segura
Project Manager
[email protected]
P: 949.536.2512
Percent Increase 2% 2% 2% 2% 2% 2% 2% 2% 2% 2%
Fiscal Year 25-26(1) 26-27 27-28 28-29 29-30 30-31 31-32 32-33 33-34 34-35 Assessment Income $1,893,939 $1,931,818 $1,970,454 $2,009,863 $2,050,061 $2,091,062 $2,132,883 $2,175,541 $2,219,051 $2,263,433 Interest (2) $5,300 $0 $0 $0 $0 $0 $0 $0 $0 $0
Transfer from General Fund (3) $0 $446,557 $492,590 $540,866 $591,474 $644,512 $700,077 $758,273 $819,206 $882,987 Total Revenues $1,899,239 $2,378,374 $2,463,045 $2,550,729 $2,641,535 $2,735,574 $2,832,960 $2,933,813 $3,038,257 $3,146,419 Prior Year Balance $401,117 $3,741 $3,741 $3,741 $3,741 $3,741 $3,741 $3,741 $3,741 $3,741 Total Funding $2,300,356 $2,382,116 $2,466,786 $2,554,470 $2,645,276 $2,739,315 $2,836,701 $2,937,554 $3,041,998 $3,150,160 Maintenance Costs (4) $2,296,615 $2,378,374 $2,463,045 $2,550,729 $2,641,535 $2,735,574 $2,832,960 $2,933,813 $3,038,257 $3,146,419 Total Cost $2,296,615 $2,378,374 $2,463,045 $2,550,729 $2,641,535 $2,735,574 $2,832,960 $2,933,813 $3,038,257 $3,146,419 Ending Balance $3,741 $3,741 $3,741 $3,741 $3,741 $3,741 $3,741 $3,741 $3,741 $3,741 Typical Assessment for SFR (5) $61.20 $62.42 $63.66 $64.93 $66.22 $67.54 $68.89 $70.26 $71.66 $73.09 (1) FY 25-26 Assessment Revenue is based on FY 24-25 actual assessment revenue of $1,856,803.02 as submitted to the Los Angeles County Assessor. (2)Interest is 0.4% of one-half of the previous year ending balance. (3) Shortfall will be covered using the General Fund.
(4) 3.56% increase in maintenance cost each year due to inflation (average CPI 2023 to 2025) (5) Fiscal Year 25/26 approved maximum highest rate of $61.20 escalated by assumed 2% applied CPI.
West Covina Citywide Lighting and Maintenance District
10 Year Existing Plus 2% Projected Fiscal Projection
ATTACHMENT NO. 4
AGENDA ITEM NO. 8
AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: July 15, 2025
TO: Mayor and City Council
FROM: Milan Mrakich, Acting City Manager
SUBJECT: CONSIDERATION OF APPROVAL AND ADOPTION OF THE CITY OF WEST COVINA
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
RECOMMENDATION:
It is recommended that the City Council approve the City of West Covina ADA Title II Self-Evaluation and Transition Plan by adopting the following resolution:
RESOLUTION NO. 2025-54 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST
COVINA, CALIFORNIA, ADOPTING THE ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
BACKGROUND:
The Americans with Disabilities Act (ADA) was originally enacted on July 26, 1990 and became effective on January 26, 1992. The fundamental goal of the ADA is to ensure equal access to civic life by people with disabilities. Title II of the ADA requires state and local governments to make their programs, services, and activities accessible to persons with disabilities. It also establishes physical access requirements for public facilities, including buildings, parks, parking lots, sidewalks and trails, curb ramps and traffic signals.
By January 26, 1993, each public entity was to have evaluated its services, policies and practices to determine their effect on accessibility of public facilities and modify them as necessary. Additionally, existing buildings were to have been retrofitted to eliminate barriers to program accessibility no later than January 26, 1995. Public entities with 50 or more employees were to have developed a Transition Plan by July 26, 1992.
In 2019, the City had an Initial Risk Management Evaluation as part of its LossCAP Program under the California Joint Powers Insurance Authority (JPIA). The evaluation recommended that the City perform a written ADA Self-Evaluation of all public facilities and develop a formal ADA Transition Plan outlining the steps necessary to complete structural changes to facilities to achieve required accessibility. The Transition Plan must identify physical obstacles, describe how the agency will make facilities accessible, outline the schedule for each year’s modification efforts, and indicate the official with responsibility for implementation of the Transition Plan as required.
On September 19, 2023 the City Council awarded Request for Proposals No. 71-023 for the preparation of an Americans with Disabilities Act Self-Evaluation Report and Transition Plan to Bureau Veritas Technical Assessments LLC ("Bureau Veritas") and authorized the Acting City Manager to execute an agreement with Bureau Veritas.
DISCUSSION:
As part of the project to develop an ADA Self-Evaluation Report and Transition Plan in full compliance with statutory requirements, Bureau Veritas completed a comprehensive, citywide evaluation of accessibility. The evaluation included a review of three key areas: (1) City programs, policies, and procedures; (2) City buildings and parks; and (3) public right-of-way facilities.
To support the development of the ADA Self-Evaluation Report and Transition Plan, the City solicited public input. An online survey was open from November 18, 2024 to December 27, 2024, and received 8 responses. Additionally, when the draft document was completed, it was posted on the City website along with a second survey to gather feedback. This survey was available from April 10, 2025 to May 12, 2025 and received no responses.
Below is a summary of the evaluations included in the ADA Self-Evaluation Report and Transition Plan:
Programs, Policies, and Procedures
The City’s current programs, policies, and procedures were evaluated across multiple departments and service areas. These included Community Services, Housing, Personnel and Internal Policies and Procedures, Human Resources (position descriptions), the ADA Coordinator role, Notice of ADA Provisions, Grievance Procedures, General Effective Communication, 9-1-1 and Emergency Communication Services, Website Accessibility, Curb Ramps and Pedestrian Crossings, and Emergency Management.
Buildings and Parks
The evaluation included 19 City facilities. Each assessment covered both exterior features and interior elements. Exterior elements assessed included accessible parking and exterior pedestrian paths of travel to and from amenities. Interior areas included corridors, public restrooms, conference rooms, offices, and other common spaces along public paths of travel, such as water fountains.
Public Right-of-Way Facilities
Pedestrian facilities within the City’s public right-of-way were evaluated for ADA compliance using the proposed Public Rights-of-Way Accessibility Guidelines (PROWAG) and applicable state and local regulations. The assessment included 2,381 curb ramps, 181 transit stops, 641 pedestrian signals, and approximately 314.46 miles of sidewalk.
Based on the evaluation findings and community input, it was recommended that the City adopt a four-phase plan to achieve full ADA compliance. These phases are intended to guide budget planning and help prioritize barrier removal and accessibility improvements over time.
The City’s Accessibility Coordinator will have primary oversight of the ADA Transition Plan’s implementation. Responsibilities include updating the plan, coordinating improvements with other City departments, and tracking progress. The Transition Plan will serve as a roadmap for capital improvement and maintenance efforts, with its schedule providing a framework for future budgeting and funding allocation.
As a living document, the Transition Plan will be reviewed and updated regularly in alignment with the City’s budget cycle to ensure continued compliance. The final plan fulfills the regulatory requirements of the Americans with Disabilities Act of 1990 and establishes a clear path for the City of West Covina to provide fully accessible programs, services, and facilities to all residents and visitors.
LEGAL REVIEW:
The City Attorney's Office has reviewed the resolution and approved it as to form.
OPTIONS:
The City Council has the following options:
1. Approve Staff's recommendation; or
2. Provide alternative direction.
Prepared by: Michael Lloyd, City Engineer
Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:
While there is no immediate fiscal impact associated with adopting the ADA Self-Evaluation and Transition Plan, compliance will require the City to follow the phased approach outlined in the plan to address identified accessibility improvements. Many of these improvements will be integrated into other Capital Improvement Program (CIP) projects and addressed as facilities and infrastructure are upgraded. The Transition Plan is intended to be a living document, allowing for adjustments to the phasing timeline based on public feedback and emerging priorities.
Attachments
Attachment No. 1 - Resolution No. 2025-54
Exhibit A to Resolution No. 2025-54 - ADA Title II Self-Evaluation and Transition Plan CITY COUNCIL GOALS & OBJECTIVES: A Well-Planned Community Enhance City Image and Effectiveness
An Accessible Community
ATTACHMENT NO. 1
RESOLUTION NO. 2025-54
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, APPROVING AND
ADOPTING THE CITY OF WEST COVINA ADA TITLE II
SELF-EVALUATION AND TRANSITION PLAN
The City Council of the City of West Covina hereby finds and declares as follows:
WHEREAS, Title II of the Americans with Disabilities Act of 1990 prohibits discrimination on the basis of disability and requires state and local governments to ensure access to government programs, services, activities, and employment; and WHEREAS, the Americans with Disabilities Act requires public entities to conduct a self-evaluation of all programs, services and facilities; and WHEREAS, the Americans with Disabilities Act requires jurisdictions with more than 50 employees to establish a transition plan addressing structural or programmatic barriers, the method to make the facilities accessible, and the schedule for achieving compliance; and
WHEREAS, the City of West Covina ADA Title II Self-Evaluation and Transition Plan is a living document to be reviewed and updated to maintain compliance with all federal and state laws; and
WHEREAS, identified barriers in facilities and programs will be removed systematically citywide based on priorities and scheduled phasing determined by public outreach, City programs and citizen requests; and
WHEREAS, the City is dedicated to assuring all of its programs, services, and facilities are usable by every resident and visitor, including those who have disabilities; and
WHEREAS, the City Council has reviewed and desires to adopt the ADA Title II Self-Evaluation and Transition Plan.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:
SECTION 1. The above recitals are true and correct.
SECTION 2. The City Council hereby approves and adopts City of West Covina ADA Title II Self-Evaluation and Transition Plan, attached hereto as Exhibit A and incorporated herein.
SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.
APPROVED AND ADOPTED this 15th day of July, 2025.
Tony Wu
Mayor
APPROVED AS TO FORM ATTEST
Thomas P. Duarte Monique S. De La Rosa
City Attorney Deputy City Clerk
I, MONIQUE S. DE LA ROSA, DEPUTY CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-54 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 15th day of July, 2025, by the following vote of the City Council:
AYES:
NOES:
ABSENT:
ABSTAIN:
Monique S. De La Rosa
Deputy City Clerk
EXHIBIT A
CITY OF WEST COVINA ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
ADA TITLE II SELF-EVALUATION AND
TRANSITION PLAN
OF
CITY OF WEST COVINA
1444 WEST GARVEY AVENUE, SOUTH
WEST COVINA, CALIFORNIA 91790
PREPARED BY:
ADA TITLE II SELF-EVALUATION AND
TRANSITION PLAN
prepared for
City of West Covina
1444 West Garvey Avenue, South
West Covina, California 91790
Bureau Veritas
6021 University Blvd, Suite 200 | Ellicott City, MD 21043 | www.bureauveritas.com | p 800.733.0660 Bureau Veritas
6021 University Blvd, Suite 200
Ellicott City, Maryland 21043
800.733.0660
www.bureauveritas.com
BV CONTACT:
Michael Cunniff
Program Manager
800.733.0660 x7296214
[email protected]
BV PROJECT #:
162010.23R000.FNL.206
DATE OF REPORT:
May 13, 2025
SAA
EXHIBIT A
AAT
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
TABLE OF CONTENTS
1. CERTIFICATION ............................................................................................................................... 2
2. OVERVIEW OF THE CITY OF WEST COVINA.................................................................................. 3
3. ACCESSIBILITY REQUIREMENTS................................................................................................... 4
3.1 Americans with Disabilities Act ..................................................................................................... 4
3.2 Accessibility in the Public Right-of-Way ........................................................................................ 5
4. REQUIREMENTS FOR A SELF-EVALUATION AND ADA TRANSITION PLAN ............................... 7
5. PUBLIC OUTREACH......................................................................................................................... 8
5.1 Public Comments ......................................................................................................................... 8
6. SELF-EVALUATION: PROGMATTIC AND ADMINISTRATIVE REVIEW........................................... 9
6.1 Community Services..................................................................................................................... 9
6.2 Housing....................................................................................................................................... 12
6.3 Personnel and Internal Policies and Procedures .......................................................................... 12
6.4 Human Resources: Position Descriptions .................................................................................... 14
6.5 ADA Coordinator ......................................................................................................................... 16
6.6 Notice of the ADA’s Provisions .................................................................................................... 16
6.7 Grievance Procedures................................................................................................................. 17
6.8 General Effective Communications .............................................................................................. 18
6.9 9-1-1 and Emergency Communication Services........................................................................... 19
6.10 Website Accessibility ................................................................................................................. 20
6.11 Curb Ramps and Pedestrian Crossing ....................................................................................... 20
6.12 Emergency Management........................................................................................................... 21
7. SELF-EVALUATION: FACILITY and PROW ASSESSMENTS......................................................... 23
7.1 City Facilities ............................................................................................................................... 23
7.2 City PROW Pedestrian Facility .................................................................................................... 26
7.3 Basis for Probable Costs ............................................................................................................. 28
8. COMPLIANCE STRATEGY.............................................................................................................. 29
9. PHASING AND PRIORITIES ............................................................................................................ 30
9.1 City Facility Phasing and Individual Facility Barrier Priorities ........................................................ 30
9.2 City PROW Barrier Phasing......................................................................................................... 31
10. CITY OF WEST COVINA FUNDING LEVELS................................................................................... 33
11. TRANSITION PLAN COMPONENTS................................................................................................ 34
11.1 Overview................................................................................................................................... 34
11.2 Barriers Summary...................................................................................................................... 34
11.3 Buildings and Parks Barrier Removal Strategy........................................................................... 34
11.4 PROW - Sidewalk Barrier Removal Summary............................................................................ 36
11.5 PROW - Curb Ramp Barrier Removal Summary ........................................................................ 38
11.6 PROW - Bus Stops Barrier Removal Summary.......................................................................... 40
11.7 PROW – Pedestrian Signals Barrier Removal Summary ............................................................ 40
11.8 Schedule and Timeline .............................................................................................................. 42
12. APPENDICES................................................................................................................................... 43 1 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
1. CE R T I FI CA T I ON
Bureau Veritas has completed a Comprehensive Accessibility Evaluation of the City of West Covina properties in Los Angeles County, California, in accordance with the requirements of 28 CFR Part 35, the 2010 ADA Design Standards for Accessible Design, and the State of California Building Code sections related to accessibility.
The conclusions and recommendations presented in this Self-Evaluation and Transition Plan are based on the evaluations of properties under the jurisdiction of the City of West Covina, associated documentation related to the properties, and input from the City of West Covina staff.
Accessibility evaluations were conducted by Bureau Veritas Project Architects and Project Engineers during site visits to individual properties. Project Architects’ and Engineers’ observations were made during site visits conducted in 2023-2024.
Cost estimates for barrier removal are planning level cost estimates based on Bureau Veritas’s experience with similar properties.
The assessments were performed at the Client’s request using methods and procedures consistent with good commercial and customary practice for assessing compliance with the Title II provisions of the Americans with Disabilities Act (ADA), including the requirements of 28 CFR Part 35, and applicable state requirements. Accessibility barriers in areas which were not readily accessible, and/or may not have been visible, may exist. Individual facility reports describe property conditions at the time that the observations and research were conducted. The individual facility reports are not an engineering evaluation of physical conditions. The Self-Evaluation did not include engineering evaluations or engineering calculations to determine the adequacy of the park or facility’s original design or to determine engineered cost estimates.
The opinions Bureau Veritas expresses in this report were formed utilizing the degree of skill and care ordinarily exercised by any prudent architect or engineer in the same community under similar circumstances. Bureau Veritas assumes no responsibility or liability for the accuracy of the information contained in this report, which has been obtained from the Client or the Client’s representatives, from other interested parties, or from the public domain. The conclusions presented represent Bureau Veritas’s professional judgment based on information obtained during the course of this assignment. The conclusions presented are based on the data provided, observations made, and conditions that existed specifically on the date of the assessments of individual properties.
Bureau Veritas certifies that Bureau Veritas has no undisclosed interest in the subject property, Bureau Veritas’ relationship with the Client is at arms-length, and that Bureau Veritas’ employment and compensation are not contingent upon the findings or estimated costs to remedy any deficiencies.
This report has been prepared on behalf of and exclusively for the use of the City of West Covina for the purposes stated herein. The purpose for which this report shall be used shall be limited to the use as stated in the contract between the client and Bureau Veritas.
This report, or any of the information contained therein, is not for the use or benefit of, nor may it be relied upon by any other person or entity, for any purpose without the advance written consent of Bureau Veritas. Any reuse or distribution without such consent shall be at the client’s or recipient’s sole risk, without liability to Bureau Veritas.
If you have any questions regarding this report, please contact Michael Cunniff, Program Manager at (800) 766-0660 x 7296214.
Certified by:
Michael Cunniff
Senior Project Manager
[email protected]
2 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
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2. OV E R V I E W OF T H E C IT Y O F W E S T C O V I N A The City of West Covina was incorporated as a general law City in 1923. West Covina has a separately elected Mayor, Mayor Pro Tem, and three Council members, each elected to overlapping four-year terms. The Mayor and Council appoint the City Manager and City Attorney, with department directors appointed by the City Manager.
The Council-Manager form of government allows for democratic participation, representation through City Council, professional implementation, and efficient operation and delivery of services.
Located 19 miles east of the city of Los Angeles, West Covina is part of Greater Los Angeles with a total area of approximately 16 square miles and a population of approximately 110,000 as of the 2020 census. The motto of the City of West Covina is “Live, Work, Play”, with each City department having their own mission statement. The City is guided by core organizational values that reflect the commitment to excellence in all facets of its operations and services. The City of West Covina’s current staffing, at the time of this evaluation, consists of 419 total employees with 338 full-time and 81 part-time employees.
The City provides a full range of services for its citizens, including police services, parks and recreation programs, planning and development, and street maintenance and lighting. It also operates water, sewer, and storm drain utilities and provides other services, such as refuse collection, through outside contracts. 3 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
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www.bureauveritas.com | p 800.733.0660
3. A C C E S S I B I LIT Y R E QU IR E ME N T S
3.1 Americans with Disabilities Act
The Americans with Disabilities Act (ADA) of 1990 provides comprehensive, wide-ranging rights and protections to individuals with disabilities in the areas of employment, public accommodations, state and local government services, and telecommunications. Many consider it to be one of the most important civil rights laws since the Civil Rights Act of 1964. The goal of the ADA is to ensure equality of opportunity, full participation, and independent living to all individuals, including those with disabilities; it expressly prohibits all state and local governments and most private businesses from discriminating on the basis of disability. The ADA provides a clear and comprehensive national mandate for the elimination of discrimination against individuals with disabilities. The ADA includes the definition of a disability, and in 2008, the ADA Amendments Act expanded and better defined the definition of a disability.
The ADA defines a disability, with respect to an individual, in one of three ways: a physical or mental impairment that substantially limits one or more major life activities; a record or history of such impairment; or regarded as having such as an impairment. Major life activities include, but are not limited to, caring for oneself, performing manual tasks, seeing, hearing, eating, sleeping, walking, standing, lifting, bending, speaking, breathing, learning, reading, concentrating, thinking, communicating, and working.
The ADA is divided into five sections, or titles, covering specific areas: Employment (Title I), State and Local Government (Title II), Places of Public Accommodation (Title III), Telecommunication (Title IV), and Miscellaneous Provisions (Title V). This report focuses solely on Title II.
The Department of Justice (DOJ) is responsible for the enforcement of the provisions of the ADA other than employment policy related issues. The DOJ’s regulations implementing Title II of the ADA dictate that local governments and public agencies, such as the City of West Covina, must evaluate their services, programs, policies and practices, and identify barriers that may limit accessibility for individuals with disabilities in a process called a Self-Evaluation and develop a transition plan describing how they will address the removal of physical/structural barriers to accessibility.
In 2010, the DOJ issued revised and expanded ADA regulations. The new regulations revised and updated earlier standards as well as included new standards for various recreational uses such as play equipment, amusement rides, fishing piers, etc. These are collectively called the 2010 ADA Standards for Accessible Design (2010 Standards). These new standards guide all new construction and renovation projects. All facilities and parks have been evaluated and audited using the 2010 Standards.
Generally, Title II of the ADA prohibits discrimination by public entities to access and use of programs, services and activities on the basis of disability. In addition, public agencies must provide program access to all programs of the agency. Program, as used in the phrase “program access”, is defined by the Department of Justice as “programs, services, and activities” of the public agency. Program access requires that each service, program, or activity, when viewed in its entirety, be readily accessible and usable by individuals with disabilities and allows for other methods in achieving program access besides structural changes. Where there are no feasible other methods to make the program accessible, structural changes in existing facilities are required. Structural changes to existing buildings, must comply with requirements of the 2010 ADA Standards to the extent feasible to meet program access requirements.
4 ATTACHMENT NO. 2
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Buildings completed and occupied after January 26, 1992, are required to comply fully with ADAAG. Existing facilities constructed prior to this date are held to the lesser standard of complying to the extent allowed by structural feasibility and the financial resources available, or a reasonable modification/accommodation must be made.
However, program access by the public is still required.
A full explanation of the ADA is located in Appendix A.
3.2 Accessibility in the Public Right-of-Way
As part of the Rehabilitation Act of 1973, the U.S. Access Board, originally known as the Architectural and Transportation Barriers Compliance Board was created with the purpose of promoting equality for individuals with disabilities and developing accessibility guidelines and standards in the built environment.
After the Americans with Disabilities Act was enacted in 1990, the Access Board began developing accessibility guidelines for pedestrian facilities in the public right-of-way. The Board issued proposed guidelines in 1992 followed by interim guidelines in 1994 but was met with numerous public comments that indicated that further research was needed on accessible pedestrian facilities in the public right-of-way.
In 1999, a Federal advisory committee was created to recommend accessibility guidelines in the public right-ofway. After various comments and revisions to draft recommendations, in July 2011, the Access Board initiated the instant rulemaking and issued a Notice of Proposed Rulemaking for Accessibility Guidelines for Public Rights-ofWay. In February 2013, the Board issued a Supplemental Notice of Proposed Rulemaking to include accessibility requirements for shared use paths.
The Board reviewed all public comments carefully, consulted with the Department of Justice and United States Department of Transportation, and revised the new guidelines for final publication. The Public Right-of-Way Accessibility Guidelines (PROWAG) final rule came to a halt in January 2017 in response to Executive Order 13771 which required that agencies eliminate two regulations for every new regulation proposed and that total incremental cost of any new regulation and deregulation actions to be zero.
In 2021, Executive Order 13772 rescinded Executive Order 13771, and work resumed on the PROWAG rulemaking. The Board published the final rule in the Federal Register on August 8, 2023 with an effective date of September 7, 2023. On December 18, 2024, the US Department issued a final rule adopting the PROWAG as part of its Americans with Disability Act (ADA) standards for new construction and alterations of transit stops in the public right-of-way. The DOT ruling became effective January 17, 2025. New construction and alterations of transit stops in the public right-of-way are required to comply with technical accessibility specifications. On the other hand, DOJ has yet to adopt the final guidelines, but once the guidelines are adopted by the DOJ, with or without modifications, they will become the minimum design standards enforceable under the ADA for new construction and alterations of all elements within the pedestrian facilities in the public right-of-way. 5 ATTACHMENT NO. 2
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In addition to federal standards, PROW in the state of California is subjected to the applicable standards in the California Building Code (CBC). Amended in 2004 and 2009, California Government Code, Section 4450, required “all buildings, structures, sidewalks, curbs, and related facilities, constructed in this state by the use of state, county, or municipal funds, or the funds of any political subdivision of the state shall be accessible to and usable by persons with disabilities.” This led to the enactment of the CBC section 1.9, which required all “Publicly funded buildings, structures, sidewalks, curbs, and related facilities shall be accessible to and usable by persons with disabilities” and the public rights-of-way (PROW) being subjected to Chapter 11B of the CBC. 6 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
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4. R E Q UI R E ME N TS F OR A S E L F -E V A L U A T I O N A N D A D A
T R A NS IT I O N P LA N
The purpose of the ADA is to make sure that people with disabilities can fully participate in all aspects of civic life.
Under Title II of the ADA, all state/local governments are required to give people with disabilities an equal opportunity to benefit from their programs, services, and activities.
As part of the City of West Covina’s effort to comply with Title II of the Americans with Disabilities Act (ADA), the City has performed a comprehensive Citywide Self-Evaluation and developed an ADA Transition Plan that included programs and services, policies and procedures, public buildings and parks, and public right-of-way facilities. The purpose of this Self-Evaluation and Transition Plan is to plan accessibility compliance for the City of West Covina with the requirements of Title II of the ADA and applicable state regulations contained in the accessibility and related chapters of the California Building Code.
A Self-Evaluation is a governmental organization’s evaluation of its current programs, services, activities, policies, practices, and procedures, and all physical facilities. The Self-Evaluation identifies and corrects barriers to accessibility that are not consistent with Title II of the ADA.
This Self-Evaluation includes:
• a review of the City’s current programs, services, activities, policies, practices, procedures, and physical facilities
• findings and recommendations regarding those programs, services, activities, policies, and practices, and physical facilities
• the opportunity to interested persons to participate in the Self-Evaluation process through comments and public outreach.
The Transition Plan summarizes the physical obstacles in the City’s facilities identified during the Self-Evaluation that limit the accessibility of its program, services, and activities and sets forth the necessary steps to complete those structural changes.
This Transition Plan includes:
• field survey data of physical barriers to access at City owned and leased facilities and pedestrian facilities in the public right-of-way performed by Bureau Veritas • remediation methods to make the facilities accessible • estimated cost for remediations
• a schedule for barrier removal including barrier removal prioritization • official responsible for implementation of the plan
• an opportunity for the public to review and comment on the draft ADA Transition Plan prior to finalization.
A full description of the Self-Evaluation and Transition Plan is provided in Appendix A 7 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
5. P U B LI C OU T R E A C H
5.1 Public Comments
The City of West Covina recognizes the importance of public opinion. To provide all interested persons the opportunity to comment on the self-evaluation and transition strategies, the City of West Covina:
1. Announced on their website and in a public meeting that the City is in the process of updating the City’s ADA Self-Evaluation and ADA transition plan.
2. Solicited public input via online survey from November 18 – December 27, 2024. See Appendix B for survey results.
3. Made the draft Self-Evaluation and Transition Plan available for public review from April 10, 2025 – May 12, 2025 prior to finalization. No comments were received during this period.
4. Will present the final Self-Evaluation and Transition Plan to City Council for adoption at a public meeting on July 2025.
The City of West Covina maintains a record of persons consulted, comments received, and any further audit or assessment performed based on the comments received and modifications made. These records will be maintained by the ADA Coordinator, Carmelita Underwood, and will be made available for public inspection.
Carmelita Underwood can be reached by email at [email protected], by phone at (626) 939-8450 or in person at 1444 West Garvey Avenue, West Covina, CA 91790 8 ATTACHMENT NO. 2
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6. S E L F -E V A L U A T IO N : P R O G MA T T IC A N D A D MI N IS T R A T IV E
R E V I E W
Program access under Title II of the ADA is required for public entities in all of their services, policies, and practices. Public entities shall modify any such services, policies and practices to meet the requirements of 28 CFR Part 35. An evaluation of the City's current programmatic and administrative requirements was completed with recommendations for modifications. The City of West Covina is implementing modifications for non-structural program access immediately to be in compliance with the 28 CFR 35.105. This action plan will correct all deficiencies noted and create established policies and practices for the City to follow.
6.1 Community Services
Requirement:
Programs and services provided by the City of West Covina must not discriminate against individuals with disabilities. This extends to providing programs (such as exercise, recreational, swimming, etc.) in an integrated setting. Providing segregated/separate programs for individuals with disabilities is not acceptable. Additionally, programs that have presentations and use audio/amplified communication (i.e., microphones) need to accommodate individuals with hearing disabilities.
Findings:
The City of West Covina does not have a policy/procedure in place to ensure temporary and special events comply with ADA requirements. This document should provide the basis of ADA requirements to where all temporary and special events are held.
The City of West Covina does not have an accessibility page on their website that provides a list of all accessible features at the facilities, including parking, playgrounds, restrooms, and picnic shelters.
The City of West Covina does not provide a statement on their website under each program, services, and activities that accommodation can be provided.
The City of West Covina does not have a written policy/procedure that provides staff with training in supporting individuals of all abilities in all programming where they meet prerequisite requirements with or without reasonable accommodation.
The City of West Covina does not have written policies and procedures regarding the use of service animals and wheelchairs and manually powered mobility aids.
The City of West Covina does not have a preventative maintenance program to maintain accessible features at all facilities.
Recommendations:
• The following are recommended for policies/procedures for accessibility for special events. 9 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
o It is recommended that as part of the Special Event Permit, an accessibility site plan be submitted displaying all accessible features, including parking, accessible routes, restrooms, etc. The ADA Coordinator shall review all accessibility site plans prior to approving applications for a Special Event Permit.
o It is recommended that the contact information of a knowledgeable person to respond to questions regarding disabilities be included in the printed material for the events. o It is recommended to include protocols to staff about the inquiry of a service animal:
▪ Staff may only ask two questions.
• Is the dog a service animal required because of a disability? • What work or task has the dog been trained to perform? ▪ Staff cannot ask about the person’s disability, require medical documentation, require a special ID or training documentation for the dog.
▪ Staff cannot ask the dog to demonstrate its ability to perform the work or task o It is recommended to include a provision to work with vendors to ensure people with disabilities will have comparable access to food, drinks, merchandise, or services offered. o It is recommended to include a provision that all staff and volunteers should have a basic awareness of and sensitivity to disability issues. Staff should understand that people with disabilities expect to be treated like all other event participants. o It is recommended to include provision to ensure events provide compliant dining/work surfaces, if provided.
o It is recommended to include a provision that event holders should provide maintenance of accessible features including placement of temporary signs/trash receptacles/and other portable amenities to not obstruct required clearances.
• For any activity taking place in a swimming pool, ensure that the pool has a pool lift in accordance with the 2010 ADA Standards for Accessible Design.
• All notifications (written/print, website, posters, etc.) should state: “if you need an accommodation in order to participate in this program (wheelchair access, sign language interpreter, written materials in alternate format) please contact…….”
• If a program has a fee assigned to it and an individual with a disability requires his own personal assistant to participate, it is advised that the assistant not be charged an admission fee. The City of West Covina is not required to provide personal assistance for an individual with a disability. 10 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
• Develop and adopt written policies and procedures and develop ADA training for staff in supporting individuals of all abilities.
• Information about the current accessibility of facilities where programs, services and offices take place needs to be coordinated with the offices who operate the programs and services. If an applicant or participant needs to be accommodated, it may require moving the program to an accessible location or the City of West Covina employee must meet the resident at an accessible location within the variety of City facilities.
• Develop written policies and procedures regarding the use of mobility devices and make the policies and procedures transparent by posting on the City’s website. The policy shall:
o Permit individuals with mobility disabilities to use wheelchairs and manually-powered mobility devices (Walkers, crutches, canes, braces, or other similar devices) o Permit the use of power-driven mobility devices by individuals with mobility disabilities, unless the City can demonstrate that the class of power-driven mobility devices cannot be operated with legitimate safety requirements.
o Shall not allow staff to ask an individual using a wheelchair or other power-driven mobility device questions about the nature and extent of the individual’s disability. o Allow staff to ask a person using an-other power-driven mobility device to provide credible assurance that the mobility device is required because of the person’s disability. Staff should accept presentation of a State-issued disability parking placard or card, or other State-issued proof of disability as a credible assurance. If a State-issued disability parkin placard or card cannot be provided, staff will accept as credible assurance a verbal representation, unless contradicted by observable fact. This does not mean that a mobility disability must be observable as a condition before allowing the use of an other power-driven mobility device, but rather that if an individual is observed thereafter engaging in a physical activity that is contrary to the nature of the disability, the assurance is no longer credible and the individual may be prevented from using the device. • Develop written policies and procedures regarding the use of service animals and make the policies and procedures transparent by posting on the City’s website. The policy shall:
o Permit the use of a service animal by an individual with a disability o Allow staff to remove a service animal if the animal is out of control and the animal’s handler does not take effective action to control it, or if the animal is not housebroken, o Allow a person with disabilities to the opportunity to participate in the service, program, or activity without the service animals on the premises if the service animal is properly excluded as mentioned above.
o Shall only allow staff to ask:
▪ Is the dog a service animal required because of a disability? 11 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
▪ What work or task has the dog been trained to perform? ▪ Staff shall not make these inquiries when it is apparent that an animal is trained to do work for an individual with a disabilities
o Shall not require documentation, such as proof that the animal has been certified or trained as a service animal.
o Shall not allow staff to ask or require an individual with a disability to pay a surcharge, even if people accompanied by pets are required to pay fees.
o make reasonable modifications to permit the use of a miniature horse by an individual with a disability if the miniature horse has been individually trained to do work or perform tasks for the benefit of the individual with a disability.
• Furniture placement throughout the facilities creates barriers to access. Maintenance of accessible feature policy shall be adopted to ensure accessibility of facilities.
6.2 Housing
Requirements:
Residential facilities with residential dwelling units shall comply with Section 233 and with the technical and scoping requirements in Chapters 1 through 10 of the 2010 ADA Standards for Accessible Design. These facilities may also be subject to the requirements of the Fair Housing Act (FHA), Section 504 of the Rehabilitation Act of 1973, as amended and/or The US Department of Housing and Urban Development (HUD).
Findings:
The City of West Covina works with Baldwin Park Housing Authority, who administers the Section 8 program for the City.
Recommendations:
• It is recommended that all housing information and applications be provided in an alternative format such as large print, Braille, audiotape, computer disk, pictorial signage, etc. for individuals with disabilities upon request.
6.3 Personnel and Internal Policies and Procedures
Requirements:
No qualified individual with a disability shall, on the basis of disability, be subjected to discrimination in employment under any service, program, or activity conducted by a public entity. 12 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
Findings:
The City of West Covina has very extensive and thorough policies ranging from administrative, personnel, rules and regulations, and other miscellaneous categories. Key administrative policies reviewed include:
• Policy against Discrimination, Harassment and Retaliation; Complaint Procedure: This policy underscores the City’s commitment to a zero-tolerance environment against discrimination, harassment, or retaliation based on protected classifications such as race, gender, disability, or other legally recognized categories.
It outlines reporting procedures, confidentiality measures, and responsibilities of all employees. Violators are subject to disciplinary action, including termination . • Reasonable Accommodation and Interactive Process: The City provides accommodations for employees with disabilities, pregnancy-related conditions, or those affected by domestic violence, sexual assault, or stalking. This includes a detailed interactive process to identify suitable accommodations. Supporting documentation, fitness-for-duty examinations, and ongoing communication ensure compliance with legal standards and employee safety .
• Sick Leave: Employees earn sick leave to address personal or family medical needs. Accruals, permissible uses, and procedures for notifying supervisors are specified. Sick leave may also be used in compliance with laws related to care responsibilities for family members . • Family and Medical Care Leaves: This section aligns with federal and state regulations like FMLA/CFRA, allowing eligible employees to take unpaid leave for family or medical reasons. The policy covers qualifying conditions, notice requirements, and reinstatement rights upon return . • Lactation Policy: The City provides a supportive environment for breastfeeding employees, ensuring access to private lactation spaces and break times for nursing. Facilities must comply with health and safety standards, and employees are protected from discrimination related to lactation needs . • Work Related Disability Leave: Employees injured on the job are entitled to leave under workers’ compensation laws. This includes medical treatment, wage replacement, and return-to-work procedures, ensuring their rights are upheld while facilitating recovery and reintegration . • Special Leave of Absence with Pay: This leave is granted for specific purposes, such as jury duty, military service, or other extraordinary circumstances, as approved by the City. Eligibility and procedures are detailed to maintain fairness and operational continuity . • Disciplinary Actions: The City has a structured approach to disciplinary measures for employee misconduct or performance issues. Actions range from warnings to termination, depending on the severity of the infraction. Processes include clear guidelines to ensure fairness and compliance with labor laws . • Grievance and Complaint Procedure: This procedure provides a systematic process for employees to raise concerns about workplace issues, including disciplinary actions or policy violations. Steps include informal resolution attempts, formal filings, and, if necessary, hearings for a fair and impartial resolution 13 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
Recommendations:
• Specify in the reasonable accommodation and interactive process a clear timeline for each step to avoid unnecessary delays. Document all discussions to ensure transparency. • Ensure that medical records are strictly secured and accessed only by those directly responsible for accommodations.
• Continue to provide ADA training for HR staff, supervisors, and managers to ensure they understand their responsibilities in recognizing and accommodating disabilities.
6.4 Human Resources: Position Descriptions
Requirements:
Title I of the ADA prohibits employers from discriminating against qualified individuals with disabilities in job application procedures, hiring, firing, advancement compensation, job training, and other terms, conditions, and privileges of employment. The ADA covers employers with 15 or more employees and includes State and local governments. No qualified individual with a disability shall, on the basis of disability, be subjected to discrimination in employment under any service, program, or activity conducted by a public entity.
Findings:
Several position descriptions were reviewed.
▪ Audit Committee Member
▪ Community and Senior Services Commissioner
▪ Planning Commissioner
▪ Police Corporal
▪ Senior Communications Operator
Police Corporal and Senior Communications Operator job descriptions uses language that may deter people with disabilities from applying such as “walking” and “climbing”, “physical activity involving the arms, wrists, and hands, including writing and using a keyboard“ and ”ability to read, write and communicate” All job descriptions include an Equal Employment Opportunity (EEO) statement and contact information for accommodation requests.
All job descriptions do not include a disclaimer language to remind employees/applicants that the description is subject to change.
14 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
Recommendations:
• ADA-compliant words shall be used to describe physical demand. Words that convey the actual requirements of the job shall be use without limiting the physical demands to certain abilities. o Instead of stand/sit, use remain in stationary position o Instead of walk, run, use move, traverse
o instead of use hand/fingers to handle or feel use operate, activate, use, prepare, inspect, place, detect, diagnose, install/place, remove/replace, adjust, attach, drafts/writes, o instead of climb (stairs/ladders) or balance use ascend/descend, work atop, traverse, ability to access elevated areas, ability to navigate various terrains or heights o Instead of stoop, kneel, crouch, or crawl use position self (to), move. o Instead of talk/hear use communicate, detect, converse with, discern, convey, express oneself, discuss, exchange information
o Instead of see, use detect, determine, discern, perceive, identify, assess o Instead of lift, carry weight, use move, transport, position, install • Job descriptions shall add language for reasonable accommodations for specific physical requirements and avoid language that may unintentionally exclude individuals with disabilities who may perform a task differently. For example,
o if a job requires moving heavy objects, add “with accommodations upon request” o if a job requires at physical activity involving the arms, wrists, and hands, including writing and using a keyboard, revise language to “Requires the ability to perform task that involve fine motor skills, such as operating a keyboard, writing, or similar functions essential to communications”. o It also requires physical abilities associated with the ability to read, write and communicate, revise language to “Requires effective communication skills and the ability to comprehend written and digital information, using available tools or accommodations as necessary. • It is recommended that disclaimer language be included in all job descriptions to remind employees/applicants that the description is subject to change. • It is best practice to include language that “supervisors may assign additional duties or requirements” so applicants know they can safely apply regardless of disability status. 15 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
6.5 ADA Coordinator
Requirements:
Title II also requires a designated accessibility coordinator to ensure the resolution of complaints and by inference, an employee or employees who will coordinate removal of barriers. A public entity that employs 50 or more persons shall designate at least one employee to coordinate its efforts to comply with and carry out its responsibilities under this part, including any investigation of any complaint communicated to it, alleging its noncompliance with this part, or alleging any actions that would be prohibited by this part. The public entity shall make available to all interested individuals the name, office address, and telephone number of the employee or employees designated pursuant to this paragraph.
Findings:
The City of West Covina has an ADA Coordinator, Carmelita Underwood, who investigates all complaints alleging that the government does not comply with the ADA. The ADA Coordinator’s name is posted publicly on the City’s website.
The ADA Coordinator is also the HR manager and may not have the expertise and time necessary to coordinate the efforts to comply with the ADA, including implementation of the Transition Plan. All the roles and responsibilities of the ADA Coordinator are not included in the position description.
Recommendations:
• It is recommended that the name, office address and telephone number of the designated ADA Coordinator be posted on all accessibility related documents. The contact information shall be updated as necessary. • Ensure the ADA Coordinator has the time and expertise to comply with and carry out its responsibilities. • All the roles of the ADA Coordinator should be established to ensure the City of West Covina complies with the requirements of the ADA. See Appendix C.
• Establish person responsible when ADA coordinator is not available.
6.6 Notice of the ADA’s Provisions
Requirements:
An ADA Public Notice is required by all state and local governments covered by Title II, even entities with less than 50 employees. The target audience for the notice includes everyone who interacts with or would potentially interact with the Title II entity. The notice should include relevant information regarding Title II of the ADA, and how it applies to programs, services, activities of the public entity, and the contact information of the ADA Coordinator. The head of the public entity shall determine the most effective way of providing the public notice and provide the information on an ongoing basis. Information must be accessible to all and available in alternative formats (recording, radio announcement, large print, Braille, HTML format). 16 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
Findings:
The City of West Covina adopted an ADA public notice and posts the notice on the City’s website, but the ADA Coordinator contact information has not been updated to the current ADA Coordinators name, Carmelita Underwood. See Appendix D for the City’s public notice.
Recommendations:
• Establish a written policy/procedure to update the ADA Coordinator contact name as necessary. • Develop written procedures to inform the public of their rights under the ADA. Consider providing the notice with job applications, posting the notice at all facilities, using the City’s social media platforms, and including it in program handbooks and activities schedule.
6.7 Grievance Procedures
Requirements:
Title II of the Americans with Disabilities Act (ADA) requires government entities to establish a complaint procedure for both the public and employees. A public entity that employs 50 or more persons shall adopt and publish grievance procedures providing for prompt and equitable resolution of complaints alleging any action that would be prohibited by the ADA. The complaint procedure must include an accessible method of filing an accessibility complaint, such as a grievance procedure and grievance form posted on the city website.
Findings:
The City of West Covina adopts a grievance procedure and posts the procedure and grievance forms on the City’s website. See Appendix E for the City’s Grievance Procedure.
Grievance/appeal forms were not located.
Recommendations:
• Establish a written policy to inform people of the ADA Grievance Procedure and to provide the procedure in alternate formats. Consider posting the notice at all facilities, program handbooks, social media, etc. • Develop a written policy to update procedure and contact information as necessary. • Develop grievance/appeal forms to streamline the grievance procedure process. • Distribute grievance procedures to all department heads to ensure consistency. 17 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
6.8 General Effective Communications
Requirements:
Title II of the ADA requires that all state and local government take steps to ensure their communications with people with disabilities are as effective as communications with others. This requirement is referred to as “effective communication” and is required except where a state or local government can show that providing effective communication would fundamentally alter the nature of the service or program in question or would result in an undue financial and administrative burden. Effective communication applies to all members of the public with a disability, including job applicants, program participants, people who contact the state or local government seeking information about programs, services, or activities.
Findings:
The City of West Covina does not have a written policy and procedures in place to deal with requests from the general public for sign language, oral, cued speech interpreters.
The City of West Covina does not have employees who are qualified interpreters but does have arrangements with one or more vendors to provide interpreting services when needed.
The City of West Covina does not have a written policy or procedure to deal with requests from the general public for documents in Braille, large print, audio, recording, and accessible electronic format.
The City of West Covina does not have a written policy or procedure to deal with requests from the general public for notetakers, computer-assisted real- time transcription services, and other auxiliary aids.
The City of West Covina does not have equipment or arrangements with vendors to provide written materials in alternative formats.
Recommendations:
• Develop written policy on interpreter including:
o the time required to obtain interpreter. Interpreters should be able to be obtained in a short period of time. In an emergency, sign language interpreter should be available in person or video relay system within an hour of receiving the request. In non-emergency situations, sign language interpreter should be made available within a reasonable advance notice. o a statement that a family member or companion of deaf persons shall not be requested to serve as sign language interpreter.
o a statement that a person with a hearing impairment shall not be charged for the cost of the interpreter
o a statement of when a request for an interpreter is deny based on undue financial and administrative burden and that the individual with a disability will receive the benefits or services provided
18 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
• Make arrangements with vendors so interpreters are available when needed. • Develop policies and procedures to provide auxiliary aids and services. • Train employees so they know the policies and appropriate procedures to follow when they receive a request for interpreter or auxiliary aids.
• Make policy and procedures on the provision of interpreters/auxiliary aids available to employees in all departments who face the public.
• Make arrangements with vendors to provide written materials in alternate formats (e.g., Braille large print, audio format, electronic format).
• Publish the City’s effective communication policy on the City’s website in an accessible format. • Solicit feedback from the community who have different disabilities on the effectiveness of the communication policy.
6.9 9-1-1 and Emergency Communication Services
Requirements:
The ADA requires that all Public Safety Answering Points (PSAPs) provide direct and equal access to their services for people with disabilities who use teletypewriters (TTYs). PSAPs must directly receive TTY calls without relying on an outside relay service or third-party services. Telephone emergency services provided for TTY users must be as effective as those provided for people who make voice calls. All basic emergency services provided by public safety agencies are covered, including police, fire, and ambulance services. Direct, equal access must be provided to all services included in the system.
Findings:
The City of West Covina contracts out their 9-1-1 services to Verdugo Dispatch who provides direct and equal access for people with disabilities, including Text-to-911 and relay services.
Recommendations:
• Ensure the City’s contract with Verdugo Dispatch includes written language and requirements to comply with the ADA.
19 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
6.10 Website Accessibility
Requirements:
The Department of Justice (DOJ) has stated, as they have in the past with other elements, spaces, or technologies for which there are no technical accessibility specifications, that the absence of a technical standard does not “serve as a basis for noncompliance” with the ADA’s general obligation to ensure equal access to goods and services; rather, it means that entities have flexibility in how to facilitate that access. There are standards and guidelines that can help web developers create and maintain accessible websites. For example, the Web Content Accessibility Guidelines (WCAG) developed by the global Web Accessibility Initiative (WAI), which is part of the World Wide Web Consortium, the main international standards organization for the Internet, have long been available, and DOJ has often referred to these guidelines as a way of measuring the accessibility of websites.
Findings:
The City of West Covina has performed an extensive analysis of the City’s website for accessibility. Results can be found in Appendix F.
The City of West Covina has adopted an accessibility policy posted on their website but does not include specific steps and timeframes in their plans to make the website accessible.
The City of West Covina does not invite people with disabilities to test the City’s webpages.
Recommendations:
• Adopt a website accessibility policy and develop a plan to make the City’s website accessible including specific steps, time frames, and the standards and guidelines that are used. Post the accessibility policy on the City’s website.
• Provide a way for visitors to request accessible information and provide feedback on the City’s website.
Consider posting a telephone number and email on the City’s website. Develop procedures to ensure a quick response to people who use this contact information. • It is recommended that in-house staff and contractor staff receive copies of the Department of Justice’s technical assistance document “Accessibility of State and Local government Websites to People with Disabilities” provided in Appendix G.
6.11 Curb Ramps and Pedestrian Crossing
Requirements:
Title II of the ADA requires State and local governments to make pedestrian crossings accessible to people with disabilities by providing curb ramps. This requirement applies if your state or local government has responsibility or authority over highways, streets, roads, pedestrian crossing, or walkways. Some public entities have extensive responsibilities for the street, roads, sidewalk, and pedestrian crossing in their area, but most public entities have limited responsibility for them.
20 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
Findings:
The City of West Covina does not have written procedures used to evaluate requests from the public for the installation of, or modification to curb ramps.
Recommendations:
• Develop and adopt written procedures to address curb ramp requests and modification from the public.
Consider providing a curb ramp request form on the City’s website.
6.12 Emergency Management
Requirements:
One of the primary responsibilities of state and local governments is to protect residents and visitors from harm, including assistance in preparing for, responding to, and recovering from emergencies and disasters. State and local governments must comply with Title II of the ADA in the emergency- and disaster-related programs, services, and activities they provide. This requirement applies to programs, services, and activities provided directly by state and local governments as well as those provided through third parties, such as the American Red Cross, private nonprofit organizations, and religious entities. Under Title II of the ADA, emergency programs, services, activities, and facilities must be accessible to people with disabilities and generally may not use eligibility criteria that screen out or tend to screen out people with disabilities. The ADA also requires making reasonable modifications to policies, practices, and procedures when necessary to avoid discrimination against a person with a disability and taking the steps necessary to ensure effective communication with people with disabilities. The ADA generally does not require state or local emergency management programs to take actions that would fundamentally alter the nature of a program, service, or activity or impose undue financial and administrative burdens.
Findings:
The City of West Covina has agreements with Red Cross to help with emergency management who uses ADA compliant school sites for shelter.
The City of West Covina is in the process of updating their Emergency Operation Plan. The draft updates to the plan include filling an ADA specialist position, planning ADA compliant evacuation procedures and resources required, ensuring adequate ADA training for First Responders, Staff, and Volunteers.
The City of West Covina has multiple policies and procedures to ensure people with disabilities have access to their emergency and disaster-related programs. Some written policies and procedures include:
• ensuring people with disabilities are evacuated and transported to shelters together with their families and are not separated from their service animals during evacuation and transportation • ensuring accessible features of emergency shelters are maintained and that barriers to accessibility are not created by staff/volunteers.
21 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
• providing assistance for people with low vision or who are blind or use mobility devices • providing “stress-relief” zones
• providing procedures regarding the use of service animals and mobility devices • ensuring back-up generators or a way to keep medication refrigerated is provided • providing immediate access to food and refrigerated medications for shelter residents and volunteers • ensuring medical and social services and other benefit programs are accessible to people with disabilities The City of West Covina does not provide outreach or solicit feedback from people with a variety of disabilities on their Emergency Operation Plan
The City of West does not have written policies to supply of informational materials routinely handed out at emergency shelters available in alternative formats (Braille, large print) for people who are blind or have low vision.
Recommendations:
• Work with SCE to maintain registry of people who may need assistance during evacuation, including outreach to people with disabilities, and organizations with expertise on disability issues. Outreach should explain the purpose of the registries and emphasis that the registry is voluntary and guarantee confidential.
• Adopt procedures to provide effective communication for people who are deaf or have low vision such as a procedure to supply informational materials routinely handed out at emergency shelters in alternative formats (Braille, large print) for people who are blind or have low vision 22 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
7. S E L F -E V A L U A T IO N : FA C I LIT Y an d P R OW A S S E S S ME N T S A public entity shall evaluate all existing programs and facilities to ensure they are readily available to and usable by people with disabilities. This includes removing physical/structural barriers to accessibility at buildings, parks, and public right-of-way pedestrian facilities. Physical/structural barrier to accessibility from the facility assessments will be scheduled for barrier removal into the City’s Transition Plan.
7.1 City Facilities
The table below lists the locations of all city buildings and parks where programs, services, and activities are provided by the City of West Covina.
FACILITY AMENITIES ADDRESS
Aroma Parkette
Walkways, Covered Playground East Aroma Drive and Pacific Park Way, West Covina, CA 91791
Cameron Park
Parking, Walkways, Indoor Gym,
Multipurpose Room, Lounge, Game
Room, Summer Youth Program,
Recreation Classes (Cheer,
Pickleball, Basketball, Volleyball,
Drawing, Youth and Adult Leagues,
Facility Rentals, Kitchen
1305 East Cameron Avenue, West
Covina, CA 91790
City Hall & West Covina Civic
Center
Parking, Walkways, City Official
Offices, Departments (Community
Development, Code Enforcement,
Finance, Fire, HR and Risk
Management, Police, Public
Services)
1444 West Garvey Avenue, West
Covina, CA 91790
City Yard
Parking, Public Works Garages,
Fleet Services
825 South Sunset Avenue, West
Covina, CA 91790
Cortez Park
Parking, Walkways, Baseball Fields,
Football Field, Gazebos, Park
Rentals, Youth Sports Leagues,
Rentals, Special Events,
Playgrounds, Snack Bars
2441 East Cortez Avenue, West
Covina, CA 91791
Del Norte Park
Parking, Walkways, Restrooms,
Baseball Fields, Tennis Courts, Dog
Park, Covered Picnic Areas,
Playground, Snack Bar, Splash Pad
1500 West Rowland Avenue, West
Covina, CA 91790
Fire Station 2
Parking, Walkways, , Fire and
Rescue Services, Public Tours,
2441 East Cortez Avenue, West
Covina, CA 91791
Fire Station 3
Parking, Fire and Rescue Services,
Public Tours, Classes/Trainings
1435 East Puente Avenue, West
Covina, CA 91790
Fire Station 4
Parking, Fire and Rescue Services,
Public Tours, Classes/Trainings
1815 South Azusa Avenue, West
Covina, CA 91792
Fire Station 5
Parking, Fire and Rescue Services,
Public Tours, Classes/Trainings
2650 Shadow Oak Drive, West
Covina, CA 91792
23 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
Friendship Park
Parking, Walkways, Restrooms,
Baseball Fields, Playground,
Covered Picnic Areas
3740 Sentous Avenue, West Covina,
CA 91792
Galster Wilderness Park
Parking, Walkways, Museum
Exhibits, Educational Center,
Playground, Walking Trail
1620 East Aroma Drive, West Covina,
CA 91791
Orangewood Park
Walkways, Restrooms, Playground,
Covered Picnic Areas, Soccer Fields
1615 W Merced Ave, West Covina, CA
91790
Gingrich Park
Walkways, Restrooms, Baseball
Fields, Playground, Covered Picnic
Areas, Hockey Rink, Skate Park,
Basketball Court, Rentals
1821 East Woodgate Drive, West
Covina, CA 91792
Maverick Field
Baseball Field, Restrooms,
Equestrian Center
350 South Citrus Street, West Covina,
CA 91791
Palm View Park
Parking, Walkways, Playgrounds,
Adaptive Recreational Activities
serving Individuals with Disabilities
1340 East Puente Avenue, West
Covina, CA 91790
Senior and Community Center
at Cortez Park
Parking, Walkways, Senior Center,
Recreational Activities (Volunteering,
Friday Movies, Excursions,
Recreation Classes, Workshops),
Covered Picnic Areas, Special
Events, Baseball Field
2501 West Cortez Avenue, West
Covina, CA 91791
Shadow Oak Park
Parking, Walkways, Sports Facilities,
Recreational Classes, Contract
Classes, Event Space Rentals
2121 Shadow Oak Drive, West
Covina, CA 91792
Walmerado Park
Parking, Walkways, Concessions,
Baseball Fields, Picnic Areas
625 East Merced Avenue, West
Covina, CA 91790
Woodgrove Park
Walkways, Playground, Restrooms,
Picnic Area
2001 Brentwood Drive, West Covina,
CA 91792
The scope of the individual assessments comprised of the exterior features/amenities of the site and the interior of the buildings on site. Exterior elements assessed include accessible parking and exterior accessible pedestrian paths of travel to and from all amenities and features provided at each site. Interior spaces consist of the common corridors, public restrooms, conference rooms, offices, and other interior elements along the common path of travel, such as water fountains.
A Bureau Veritas Subject Matter Expert visited each property within the City of West Covina to evaluate the facilities in accordance with the ADA and State of California Building Code and assess the existing property improvements’ compliance with the Title II provisions of the Americans with Disabilities Act (ADA) and applicable state requirements.
The field observer conducted a thorough review of the facility to observe and identify barriers to accessibility and formulate recommendations to remedy the physical barriers. As a part of the review, the field observer met with a property representative with specific knowledge of the facility to gain a clear understanding of overall features, public use patterns, and relevant historical data. All features of the property are subject to observation, which includes but is not limited to parking lots, sidewalks, access ramps, and all common areas accessible to the public, as well as employee areas.
24 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
During the site walk-through, the field observer followed a Survey Form that meets or exceeds the current ADAAG format and utilized a digital level, measuring tape, pressure gauge, and digital camera. The field observer identified and prioritized any existing improvements not in accordance with the applicable ADA requirements in the order of preference as set out by the DOJ in general categories and refined by Bureau Veritas.
The Bureau Veritas team assessed exterior and interior in order to identify existing conditions that are not in accordance with the applicable regulations. Examples of elements required to be accessible are:
▪ Parking- adequacy as to automobile number, van accessible number, signage, and markings ▪ Parking and passenger loading zones
▪ Accessible routes: sidewalks and paths, interior routes ▪ Space allowance and ranges
▪ Protruding objects
▪ Ground and floor surfaces
▪ Curb and other ramps; size, distance, slope, rails, and surface finishes ▪ Exterior and interior common stairs
▪ Platform lifts (wheelchair lifts)
▪ Entrances and exits to common areas and employee areas ▪ Handrails and grab bars
▪ Alarms (visual and audible) and warnings
▪ Signage, Braille, and visual
▪ Switches and outlets
Individual assessment reports for each property surveyed included:
▪ Summary of Findings for all amenity features (parking stalls, curb ramps, paths of travel, etc.) ▪ Individually recorded barriers
▪ Digital photos of observed deficiencies and representative photos of elements observed to be in compliance ▪ Geocode GPS references for the location of observed deficiencies ▪ Applicable ADA and State of California regulatory references ▪ Recommendations for viable corrective measures necessary to comply with regulations ▪ Planning level cost estimates for each barrier
Assessment results were tabulated into an ADA database using AssetCALC™, an online interactive database created by Bureau Veritas to manage ADA and state accessibility code information. The AssetCALC™ asset management database used by Bureau Veritas establishes an online database in www.Assetcalc.net, which is used to compile records of all deficiencies and accessibility barriers, store photos, and documents related to the individual facilities, and create reports. AssetCALC™ provides the ability to list, prioritize, query, and track accessibility barrier removals. Cost data in the database is calculated using rounding. Any minor discrepancies in the costs shown in this report are the result of rounding.
25 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
7.2 City PROW Pedestrian Facility
As part of the City of West Covina’s effort to comply with Title II of the ADA, the City’s pedestrian facilities in the public right-of-way were evaluated for ADA compliance using the proposed PROWAG and applicable state and local accessibility regulations. 2,381 curb ramps, 181 transit stops, 641 pedestrian signals, and 314.46 miles of sidewalk were assessed for physical barriers to accessibility. The figure below displays all areas evaluated as part of the City owned public right-of-way.
Map View of City PROW Facilities
26 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
Sidewalk data was collected using pathVu’s “pathMet” sidewalk profiler, which was developed for sidewalk ADA assessments. pathMet is a manually propelled, multi-sensor, stroller-type profiling tool. It uses GPS and highresolution cameras, lasers, and sensors to measure ADA compliance of sidewalks including cross slope, running slope, surface roughness, clear width of sidewalks, protruding hazards, and level changes. Deviations from the required ADA standards and other applicable guidelines pertaining to PROW are identified using detailed information on slopes and surface variations. A comprehensive data set has been provided to the City for inclusion into the City’s existing GIS system.
Curb ramps were assessed using pathVU’s “curbMet” assessment tool. Data collected included: running slope, cross slope, width and length dimensions, flare information, the presence of detectable warnings, damages, obstructions, landing slopes, as well as several other attributes. The internal data collection checklist is based on ADA and the California Building Code requirements as well as the Public Right of Way Accessibility Guidelines (PROWAG) recommendations. A comprehensive data set has been provided to the City for inclusion into the City’s existing GIS system.
27 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
7.3 Basis for Probable Costs
The estimates for the repair and capital reserves items noted within this report are summarized in Section 11.2.
Individual observation details for City facilities are provided in Appendix I.
The estimates are based on invoice or bid documents provided either by the Owner/facility and construction costs developed by construction resources such as R.S. Means and Marshall & Swift, Bureau Veritas’ experience with past costs for similar properties, city cost indexes, and assumptions regarding future economic conditions. Typically, barrier removal allowances are based upon the removal of the specific element being evaluated (for example, parking stalls, curb ramps, ramps). Grading plans based on field surveys using land surveyor instrumentation could result in significantly different material quantities and subsequent higher project costs. Bureau Veritas has no control over the final scope of work, pricing methods, and costs associated with a contractor constructing the project. The opinion of probable costs within this report cannot guarantee that the costs will accurately reflect the actual bids for construction.
28 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
8. C O MP L IA N C E S T R A T E G Y
The proposed strategy for ADA compliance is a multi-phase approach for facility access as well as programmatic access. The goal of this strategy is to ensure that the programs, services, and opportunities offered by the City of West Covina are accessible to the citizens of the City of West Covina community, regardless of abilities, yet provide a realistic plan for barrier removal, which is within the fiscal capabilities of the City of West Covina.
The provision of facility access is proposed to be based on a park/facility level, with the initial focus on the highest use properties. As its foundation, the proposed strategy is to ensure amenities which are in highest demand are accessible, subject to various limitations such as technically infeasible conditions and undue financial and administrative burdens. The strategy takes into account numerous factors such as population density, usage levels, amenity uniqueness, and other factors. This strategy will enable the best use of available funds to provide the optimal facility access to the City’s programs for all citizens.
Programmatic access will be an ongoing effort. The City of West Covina will initiate efforts to improve facility access, develop, and expand its review of its many programs with a focus on policy initiatives, inclusion, and reasonable accommodation needs. Not all structural barriers must be removed, as long as the disabled community is accommodated, and the unique programs, facilities, and services of the city are made available for disabled users. Selected recurring amenities will be made barrier-free, so that at least one of each type of amenity is accessible.
The level of funding is expected to continue at the same level going forward. Therefore, the majority of barrier removal is not anticipated to be funded as a separate initiative, but rather as part of larger capital projects. Barrier removal must be accomplished in phases, as funding becomes available. 29 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
9. P H A S IN G A N D P R I OR IT I E S
9.1 City Facility Phasing and Individual Facility Barrier Priorities Barrier removal of physical/structural barriers to accessibility will not be instantaneous, but rather, it will occur over the course of several years. In order to prioritize barrier removal that will have the most impactful effect, the City of West Covina has adopted a multi-phase strategy.
With feedback from the public during development of the Transition Plan and according to facility usage levels, priority groupings of facilities were identified to guide the barrier removal work. Facility usage rates were primarily determined by the number of amenities, services, and programs available at a facility and general visual observation by City staff. Phasing plans based on priorities are:
• Phase One (Fiscal Years 2026 – 2031) – City Hall, Large Sports Complexes, Senior Center • Phase Two (Fiscal Years 2029 – 2032) - Parks with Multiple Programs and Amenities • Phase Three (Fiscal Years 2031 – 2034) – Parks with Some Programs and Amenities • Phase Four (Fiscal Years 2033 – 2036) – Fire Stations, Public Works In addition to barrier removal based on a phasing plan, barrier removal at each individual facility will be prioritized based on a priority level.
The following priority levels have been used to assign priorities to barriers within each property and facility.
Priority 1: Path of TravelAccessible Van Parking – Access to a public facility begins with accessible parking. Van accessible parking is deemed the most important barrier. Those with the most severe disabilities tend to require a van accessible space to accommodate their vehicle and mobility device. In addition, when only the minimum number of accessible spaces is required, it must be a van accessible space. This priority includes all barriers associated with the compliance of a van accessible space including signage, restriping, constructing, or reconfiguring the pavement to accommodate the required number of spaces.
Accessible Car Parking – Access to a public facility begins with accessible parking. Car accessible parking is deemed the second most important barrier. This priority includes all barriers associated with the compliance of a van accessible space including signage, restriping, constructing, or reconfiguring the pavement to accommodate the required number of accessible spaces.
Accessible Approach and Entrances – A public agency is required to take measures to provide access to a place of public accommodation and employee areas from public sidewalks, parking, or public transportation. The DOJ dictates the minimum width, cross and running slope, signage, and handrail requirements associated with pedestrian accessible routes of travel. These measures include, for example, installing an entrance ramp, correcting tripping hazards or lessening the slope of a curb ramp. At least one route of travel to each amenity or feature should be safe and accessible for everyone, including people with disabilities.
Priority 2: Elements used for programs, services, and activities- Barriers may include play equipment, picnic tables, public counters, benches, and trash receptacles. 30 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
Priority 3: Restrooms, Signage - Barriers may include widening of toilet stalls, installation of grab bars, and lowering lavatories and mirrors.
Priority 4: Access to Auxiliary Features and Amenities – A public agency is required to take measures to provide access to auxiliary features and amenities along paths of travel, for instance, kiosks, water fountains, and kitchen appliances.
Priority 5: Employee-only Areas- Employee-only areas are required to have accessible entrances and exits, and accessible paths of travel within interior work areas and workstations. Corridors in employee-only areas, employee-only restrooms, employee-only kitchens and employee-only break rooms are considered public areas (rather than employee-only areas) under the ADA, and therefore, are required to fully comply with accessibility regulations governing those types of areas.
Employee areas have been set as the lowest priority, due to the fact that the total estimated cost for barrier removal in public areas is the more pressing need.
Some of the existing accessibility barriers require a minimal amount of effort or expense to remove and are found throughout the system. These types of barrier removals are called “Low Hanging Fruit,” or easy barrier removal. “Low hanging fruit” is defined as accessibility barrier removal which can be incorporated into recurring work being completed on a life cycle basis, and which is relatively low in cost.
9.2 City PROW Barrier Phasing
The City of West Covina has adopted a 15-year plan to complete barrier remediation for pedestrian facilities within the public right of way (PROW). Barrier remediation has been prioritized into three phases based on the severity and location of the barriers. To provide a method to determine the severity, a sidewalk Route Accessibility Index (RAI) score and a curb ramp score was created and assigned to each sidewalk section and curb ramp. Phasing for barrier removal in the PROW was prioritized using the RAI value and curb ramp score.
The estimated fiscal years to remove barriers to accessibility in each phase are summarized below. • Phase 1 – Fiscal Years 2026 – 2031
• Phase 2 – Fiscal Years 2032 – 2036
• Phase 3 - Fiscal Years 2037 – 2042
The sidewalk RAI scores range from 0 to 100 and are a weighted scale of the vertical level changes, smoothness of the surface, running and cross slopes. A sidewalk section with a score of 0 to 40 is considered inadequate with multiple barriers to access and a score of 80 - 100 is considered great to good with zero to little barriers to access. For example, a sidewalk section with an RAI of 0 - 40 may be identified with vertical changes in level greater than 1”, cross slopes greater than 6.0%, and a rough surface with multiple cracks. The purpose of the RAI is to provide a weighted usability average to each segment of sidewalk. The RAI can be adjusted based on City of West Covina’s needs. The current weights are set at 40% level changes, 15% roughness, 40% cross slope, and 5% running slopes.
Similarly, the curb ramp score is a weighted calculation of the various measured attributes including cross slopes, running slopes, flare slopes, landing slopes, clear width, obstructions, and the presence of detectible warnings. It is intended only to provide a general usability rating (0 - 40 being missing / poor, and 80 - 100 being fully or nearly fully compliant), and can be adjusted based on the City of West Covina’s needs. 31 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
In addition to RAI score and curb ramp scores, criteria for removal of barriers in the right-of-way also include the following:
1. Locations of citizen complaint or request (ADA Title II program access),
2. Locations serving government offices and public facilities,
3. Locations serving transportation,
4. Locations serving commercial districts and employers; and
5. Residential areas
For example, a Phase 1 curb ramp serving an area with government offices and public facilities will take priority over a Phase 1 curb ramp serving a transportation area and so forth. Citizen’s complaint or request will take priority above all else.
In conjunction with the City’s 2016 General Plan, the City of West Covina has identified several priority areas surrounding frequently accessed public buildings, schools, and retail areas. Sidewalk, curb ramp, bus stop, and pedestrian signal barriers have been identified within these areas and a budgetary cost to remove them has been established.
32 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
1 0. C IT Y O F W E S T C O V I N A F U N D IN G L E V E LS The total amount of revenue in the 2025 proposed budget is expected to be approximately $136M. The majority of the funds are allocated to expenses not related to physical facility improvements, such as wages, insurance, equipment, and other program expenses. The existing revenue level is not anticipated to increase significantly in the future. The City of West Covina generates its funding from several sources:
▪ Property Tax
▪ Sales Tax
▪ Charges for Service
▪ Other Taxes
The Capital Improvement Plan proposed budget for 2025 fiscal year is expected to be approximately $18M with $1M going towards accessibility improvements identified in the transition plan.
Based on the information above, the annual funding level for barrier removal can be no greater than the funds available for Capital Projects at a maximum, although some barriers may be removed through maintenance project funds, such as “low hanging fruit”.
33 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
1 1. T R A NS IT I O N P LA N C O M P O N E NT S
11.1 Overview
This 2024 Transition Plan is a snapshot in time to evaluate and prioritize barrier removal of physical/structural barriers to accessibility throughout the City of West Covina system. The Transition Plan will be a living document and not a static view of the existing state of ADA compliance at the City of West Covina. As such, it can be modified and updated on a periodic basis to reflect barrier removal efforts, changes in economic conditions, new and revised strategies, and reflect future public input.
The Transition Plan is a flexible document, as strategies, priorities, and funding opportunities change. The City of West Covina demographics may vary from the current demographic composition of Los Angeles County. Public preferences for recreational types may change, while funding priorities and funding levels may change as well.
The Transition Plan will require modification as conditions and priorities are changed, new ADA requirements are issued by the DOJ, and/or unanticipated policy, or fiscal needs occur.
As the ADA Coordinator for the City of West Covina, Carmelita Underwood is responsible for implementing and updating the City of West Covina Transition Plan. At a minimum of at least once a year, the Transition Plan should be updated, noting the barriers removed and any changes to the funding noted. Carmelita Underwood can be reached by email at [email protected], by phone at (626) 939-8450 or in person at 1444 West Garvey Avenue, West Covina, CA 91790
11.2 Barriers Summary
The removal of all identified physical accessibility barriers for building, parks, and pedestrian facilities in the public right-of-way (PROW) in the City of West Covina system is estimated to cost $148,281,480.00. The existing barrier planning level cost estimate totals are summarized in table below:
Facility Type Estimated Cost
Buildings and Parks $5,386,910
PROW $142,894,570.00
Total $148,281,480.00
For the accessibility summaries of individual facilities for buildings and parks, see Appendix H.
11.3 Buildings and Parks Barrier Removal Strategy
The City of West Covina has adopted a multi-phase strategy using the ranking criteria of facility usage levels to determine the phases for barrier removal. The long-term goal is to make all unique amenities and at least one of each type of recurring amenity accessible. In order to meet the programmatic requirement for accessibility of programs, services, and activities to individuals with disabilities by local agencies, the City will make accommodations upon request. For further explanation of the obligations of a public agency, see Appendix A. 34 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
The planning level cost estimates for each phase are summarized below:
Facility / Building Total
Est. Cost Items
Phase One (Fiscal Years 2026 – 2031)
Cameron Park $116,706 53
City Hall & West Covina Civic Center $1,239,237 507
Del Norte Park $175,656 59
Orangewood Park $260,531 159
Palm View Park $91,818 46
Senior and Community Center at Cortez Park $381,775 152 Shadow Oak Park $1,147,204 264
Total Phase One $3,412,927 1240
Phase Two (Fiscal Years 2029 – 2032)
Friendship Park $157,865 54
Galster Wilderness Park $291,317 66
Maverick Field $85,279 24
Total Phase Two $534,461 144
Phase Three (Fiscal Years 2031 – 2034)
Aroma Parkette $5,400 3
Cortez Park and Fire Station 2 $449,951 137
Gingrich Park $127,227 31
Walmerado Park $222,332 79
Woodgrove Park $124,909 32
Total Phase Three $929,818 282
Phase Four (Fiscal Years 2033 – 2036)
City Yard $240,971 92
Fire Station 3 $110,441 44
Fire Station 4 $112,001 68
Fire Station 5 $46,290 53
Total Phase Four $509,704 257
Grand Total $5,386,910 1923
35 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
See Appendix I for the full listing of barriers in each phase.
11.4 PROW - Sidewalk Barrier Removal Summary
The data collected on this assessment was in continuous block runs of sidewalks. The data was captured into 10-foot run sections, so as not degrade an entire block for one 10 or 20 linear foot issue. Each 10- foot run segment provides an aggregated score of the roughness and the extreme value of vertical level changes, slope, or gap. The GIS data provided to the City is capable of being viewed in both “block-level” runs and 10-foot run sections.
Overall GIS / Map View of Sidewalk Inventory
Based on the onsite review, Bureau Veritas found that barriers to accessibility exist within the city sidewalks. The observed elements were analyzed using the Access Board’s proposed Public Rights-ofWay Accessibility Guidelines (PROWAG) and the California Building Code.
The following table summarizes the sidewalk barriers that were identified including remediation method and cost and their priorities base on their RAI score.
36 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
WEST COVINA, CALIFORNIA - SIDEWALK ACCESSIBILITY SUMMARY Metric AsBuilt 10' Seg AsBuilt 10'Seg As-Built 10' Seg As-Built 10'Seg Vertical
Changes 1" Plus 568 0.5" to 1" 2,734
0.25"
to 0.5" 19,866 <0.25" 88,994
Running
Slope N/A > 8.3% 11,514 5%-8.3% 17,979 < 5% 82,669
Cross
Slope > 5.0% 24,761 3.0% to 5.0% 37,661 2% to 3.0% 26,262 < 2.08% 28,370 Roughness > 100 1,735 75 to
100 9,427 50 to 75 26,278 < 50 23,478
Total 10-Foot Segments = 112,200
• * Running Slope is currently an issue with ADA. Running Slope issues have been addressed in the 2022 CBC and the US Access Board has published their final rule for the Public Right of Way Accessibility Guidelines (PROWAG).Both of these rules allow for the sidewalk running slope to match the running slope of the adjacent street. No costs were associated with the running slope barriers as they should come into compliance when the DOJ and DOT adopts the rule.
WEST COVINA, CALIFORNIA - SIDEWALK PHASING BY RAI
Metric Phase
1 10' Seg Phase
2 10'Seg Phase
3 10' Seg Lifecycle
Replacement 10'Seg
Route
Accessibility
Index (RAI)
0 - 40 99 40-70 1,328 70-99 92,236 100 18,499
WEST COVINA, CALIFORNIA - SIDEWALK PHASING
Metric Phasing Remediation
Method Cost per section # of 10' sections Remediation Cost Vertical Rise Phase 1 (1” plus) Grinding $115.00 568 $65,320.00 Phase 2 (0.5” –
1”) Grinding $115.00 2,734 $314,410.00
Phase 3 (0.25” –
0.5”) Grinding $115.00 19,866 $2,284,590.00
Total Cost $2,664,320.00
Sidewalk RAI Phase 1 (0-40) Remove replace $1,250.00 99 $123,750.00 ($25/s.f.) Phase 2 (40-70) Remove replace $1,250.00 1,328 $1,660,000.00 (50 s.f. / section) Phase 3 (70-99) Remove replace $1,250.00 92,236 $115,295,000.00 Lifecycle (100) N/A $0 18,499 $0.00
Total Cost $117,078,750.00
Totals Phase 1 $189,070.00
37 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
Metric Phasing Remediation
Method Cost per section # of 10' sections Remediation Cost Phase 2 $1,974,410.00
Phase 3 $117,579,590.00
Total Cost $119,743,070.00
SUMMARY OF BARRIERS TO ACCESS – SIDEWALKS
• 212.5 miles of sidewalk were assessed
• 35 miles of sidewalk was compliant
• 168 miles (79%) of sidewalk had cross slopes greater than the maximum of 2.08% • 134 instances where of sidewalk were identified with cracks and concrete deterioration. • 23,168 instances where vertical change in level was greater than the allowable ¼” • 200 instances where the vertical clearance was reduced to less than 80” by overhanging vegetation or other objects.
• 2,852 instances were overgrown vegetation, utility pole, natural barrier, or other object reduces the sidewalk clear width to less than the minimum of 36” in the case where a 48” sidewalk cannot be achieved due to unreasonable hardship.
11.5 PROW - Curb Ramp Barrier Removal Summary
Based on the onsite review, Bureau Veritas found that barriers to accessibility exist within the City’s curb ramp inventory. The observed elements were analyzed using the Access Board’s proposed Public Rights-of-Way Accessibility Guidelines (PROWAG) and the California Building Code.
Overall GIS / Map View of Curb Ramp Inventory
38 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
The following table summarizes the curb ramp barriers that were identified including remediation method and cost and their priorities base on their curb ramp score.
WEST COVINA, CALIFORNIA – CURB RAMP ACCESSIBILITY SUMMARY Metric AsBuilts Ramps AsBuilts Ramps AsBuilts Ramps As-Builts Ramps Running Slope > 9% 594 8.6% -
9% 130 8.4% -8.6% 130 <8.3% 1,524
Cross Slope > 5.0% 182 3% - 5% 315 2% - 3% 449 <2% 1,432 Width < 32” 11
32” –
36” 8
36” -
48” 595 <48” 1,764
Landing Slope > 5.0% 172 3% - 5% 370 2% - 3% 395 <2% 1,441 Total Curb Ramps = 2,378
WEST COVINA, CALIFORNIA – CURB RAMP PHASING BY RAI
Metric Phase
1 10' Seg Phase
2 10'Seg Phase
3 10' Seg Lifecycle
Replacement 10'Seg
Curb Ramp
Score 0 – 40 102 40 - 80 1,430 80-99 953 100 112
WEST COVINA, CALIFORNIA –CURB RAMP BARRIER PHASING
Metric Priority Remediation
Method
Cost per
Ramp # of Ramps Remediation Cost
Curb Ramp
Score Phase 1 (missing) Install New $7,500.00 67 $502,500.00 Phase 1 (0-40) Replacement $7,500.00 35 $262,500.00
Phase 2 (40-80) Replacement $7,500.00 1,430 $10,725,000.00 Phase 3 (80-99) Replacement $7,500.00 953 $7,147,500.00 Lifecycle (100) N/A $0 112 $0.00
Total Cost $18,637,500.00
*Curb ramps with a score of 100 are compliant or nearly compliant. Replacement costs are not shown, and the ramps are recommended for future lifecycle replacement.
SUMMARY OF BARRIERS TO ACCESS – CURB RAMPS
• 2, 378 curb ramps were assessed
• 112 curb ramps are compliant/nearly compliant
• 854 (36%) curb ramps had running slopes greater than the maximum allowed of 8.33% 39 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
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• 946 (40%) curb ramps had cross slopes greater than the maximum allowed of 2.08% • 614 (26%) curb ramps had clear width less than the minimum of 48” • 937 (39%) curb ramps had top landing slopes exceeding the maximum of 2.08% • 692 (29%) curb ramps were missing detectable warnings. • 67 instances where curb ramps were not provided where they were required.
11.6 PROW - Bus Stops Barrier Removal Summary
Based on the onsite review, Bureau Veritas found that barriers to accessibility exist within the City’s bus stop inventory. The observed elements were analyzed using the Access Board’s proposed Public Rights-of-Way Accessibility Guidelines (PROWAG) and the California Building Code. The following table summarizes the bus stop barriers that were identified including remediation method.
WEST COVINA, CALIFORNIA – BUS STOP PHASING
Metric
Phase
1 Bus
Stops
Phase 2
Bus
Stops
Phase 3
Bus
Stops
Lifecycle
Replacement
Bus
Stops
Boarding/Alighting
Depth
<48” 67 48”<84” 88 84”<96” 13 >96” 6
Boarding/Alighting
Slope
>5.0% 18 3%-5% 60 2.1%-3% 47 <2.1% 49
Shelter Wheelchair
Space Cross Slope
>5.0% 2 3%-5% 12 2.1%-3% 14 <2.1% 80
WEST COVINA, CALIFORNIA – BUS STOP ACCESSIBILITY SUMMARY Metric
Remediation
Method
Cost per Bus
Stop
# of Bus Stops Remediation Cost
Bus Stop Replacement $8,000.00 178 $1,424,000
SUMMARY OF BARRIERS TO ACCESS – BUS STOPS
• 181 bus stops were assessed.
• 3 bus stops are compliant/nearly compliant
• 168 (93%) bus stops lacked a 60” wide x 96” deep boarding/alighting space for a person who uses a wheelchair to maneuver
11.7 PROW – Pedestrian Signals Barrier Removal Summary
Based on the onsite review, Bureau Veritas found that barriers to accessibility exist within the City’s pedestrian signal and accessible pedestrian signals (APS) inventory. The observed elements were analyzed using the Access Board’s revised draft guidelines for Accessible Public Rights-of-Way (PROWAG) and the California Building Code. The following table summarizes the pedestrian signal barriers that were identified including remediation method and cost and their priorities.
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WEST COVINA, CALIFORNIA – PEDESTIRAN SIGNALS BARRIER PHASING WEST COVINA, CALIFORNIA – PEDESTRIAN SIGNALS ACCESSIBILITY SUMMARY Metric
Remediation
Method
Cost per Bus
Stop
# of Pedestrian
Signals
Remediation Cost
Pedestrian
Signals
Replacement $5,000.00 618 $3,090,000
SUMMARY OF BARRIERS TO ACCESS – PEDESRIAN SIGNALS
• 641 pedestrian signals were assessed.
• 22 pedestrian signals are compliant/nearly compliant. • 1 APS is missing at signalized intersections.
• 517 (75%) pedestrian signals are missing an interval countdown display in order to inform pedestrians of the number of seconds remaining in the pedestrian change interval • 438 APS (64%) were missing an audible walk indication informing pedestrians when to cross.
Metric Phase 1
# of
APS
Phase 2
# of
APS
Phase 3
# of
APS
Lifecycle
Replacement
# of
APS
Does the Signal
Head Exist?
No 0 - - - - Yes 641
Does an APS
Exist?
No 1 - - - - Yes 640
Does the APS
have a leveled
clear floor space?
No 163 - - - - Yes 478
Do Signal Heads
have a
Countdown
Timer?
- - No 517 - - Yes 122
Does the APS
have vibrotactile?
- - - - No 602 Yes 39
Does the APS
have an Audible
Tone?
- - - - No 438 Yes 203
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11.8 Schedule and Timeline
The establishment of planned phases for barrier removal is determined by the criteria adopted by the City of West Covina, the regulations of the Americans with Disabilities Act, and by the necessity to schedule barrier removals within an established framework. The timing of the completion of each phase of barrier removal is subject to a number of factors. The framework timeline will be determined by the following factors, as well as potential unknown additional factors, which will determine any changes to and specificity of the Transition Plan, which may be required in future years:
▪ Funding sources and funding timelines
▪ Level of ADA barrier removal, with the highest ranking given to the highest use areas ▪ Opportunity to combine ADA barrier removal with scheduled capital improvements, such as playground replacements, parking lot renovations, restroom repairs or park reconstruction ▪ Development of a work program to eliminate “low hanging fruit” (easily removed barriers) ▪ Realistic time frame for accomplishment based on fiscal capability ▪ Demographic distributions
▪ Input from the community
▪ Public citizen grievances/complaints
Planning level estimated values for barrier removal will change over time due to inflation, changes in construction practices and materials, and unanticipated changes or additions to accessibility regulations. It is expected that the total cost of required accessibility barrier removal will change over time due to the completion of individual barrier removal efforts and due to funding of capital projects which incorporate barrier removal in the immediate and distant future.
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1 2. A P P E N D I C E S
APPENDIX A: ADA TITLE II REQUIREMENTS
APPENDIX B: ACCESSIBILITY SURVEY RESULTS
APPENDIX C: TITLE II ADA COORDINATOR ROLE
APPENDIX D: CITY OF WEST COVINA ADA PUBLIC NOTICE
APPENDIX E: CITY OF WEST COVINA WEBSITE GRIEVANCE PROCEDURE
AND FORM
APPENDIX F: WEBSITE ACCESSIBILITY INSPECTION RESULTS
APPENDIX G: ACCESSBILITY OF STATE AND LOCAL GOVERNMENT
WEBSITES TO PEOPLE WITH DISABILITIES
APPENDIX H: ACCESSIBILITY SUMMARIES BY FACILITY
APPENDIX I: BARRIERS BY TRANSITION PHASE
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APPENDIX A:
ADA TITLE II REQUIREMENTS
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The Americans with Disabilities Act
With the passage of the Americans with Disabilities Act (ADA) in 1990, people with disabilities were, for the first time, assured of access to all programs and services provided by state and local government agencies. Previously, under Section 504 of the Rehabilitation Act of 1973, as amended, only those public entities that receive federal funding were explicitly prohibited from discriminating on the basis of disability. Signed into law by President George H.W on July 26, 1990, Title I, II, and III of the ADA became effective on January 26, 1992. Title IV took effect in 1993.
The Americans with Disabilities Act is divided into five areas, Titles I through V.
Title I - Employment: Title I of the Americans with Disabilities Act prohibits all employers, including government agencies, from discriminatory practices in the hiring, training, advancement, compensation, or discharge of any employee, or in any terms, conditions, and rights of employment.
Title II - Public Services: Title II of the American Disabilities Act, which governs state and local government entities, prohibits all public entities, even those completely independent from federal funding, from discriminating against people with disabilities. Generally, Title II of the ADA prohibits discrimination to services, programs, and activities of public entities on the basis of disability.
Title II I- Public Accommodations and Services by Private Entities: Title III requires places of public accommodation (privately funded and operated facilities) and commercial facilities that serve the public to be accessible to and usable by people with disabilities.
Title IV - Telecommunications: Title IV covers private telecommunication carriers offering services to the public to increase the availability of interstate and intrastate telecommunication relay services to individuals with hearing and speech disabilities.
Title V - Miscellaneous Provisions: Title V contains miscellaneous provisions, including construction standards and practices, provisions for attorneys’ fees, and technical assistance provisions.
Terms such as “Public Entity” and “Governmental Agency” are applicable to Title II entities, which are defined as state and local governments.
The Department of Justice (DOJ) is tasked with the enforcement of the ADA.
Scope of Title II
Title II of the ADA is divided into two subtitles. This discussion focuses only on subtitle A, which is implemented by the DOJ’s Title II regulation at 28 CFR § Part 35. Subtitle B of Title II of the ADA covers public transportation services, programs, and activities of public entities are subject to the regulation of the Department of Transportation (DOT) at 49 CFR Part 37 and are not covered by this part. The DOT’s ADA regulation establishes requirements for construction of transportation facilities and acquisition of vehicles. Matters not covered by subtitle B, such as the provision of auxiliary aids, are covered by subtitle A. Activities that are covered by the DOT’s regulation implementing subtitle B are not required to be included in the self-evaluation required by §35.105. The use of the term “Title II” anywhere in the Self-Evaluation and Transition Plan report refers only to Subtitle A. 28 CFR §35.102 Application
(a) Except as provided in paragraph (b) of this section, this part applies to all services, programs, and activities provided or made available by public entities.
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(b) To the extent that public transportation services, programs, and activities of public entities are covered by Subtitle B of Title II (42 U.S.C.12141) of the ADA, they are not subject to the requirements of this part.
The obligation to comply with Title II extends to all public entities, including:
▪ Any state or local government
▪ Any department, agency, special purpose district, or other instrumentality of a state or local government All local agencies, including municipalities, are required to comply with Title II because they are considered “instrumentalities” of the state government. All programs, activities, and services of local government, including municipalities, must be in compliance with Title II. Examples of activities covered include:
▪ The operation of all services and programs offered by the entity; ▪ All aspects of the employment relationship; and
▪ Services carried out by contractors.
Title II covers any and all events the local government system offers, for example, any public meetings, entertainment or lecture series, all events offered by the school system including after-school activities and social events, festivals or other special events, and all services provided for the public or staff. Services provided by any private contractors on behalf of the municipal system must also comply fully with relevant provisions of Title II.
Under Title II, a public entity (i.e. governmental agency) shall operate each service, program, or activity so that the service, program, or activity, when viewed in its entirety, is readily accessible to and usable by individuals with disabilities. The local government may not deny the benefits of its programs, activities, and services to individuals with disabilities because its facilities are inaccessible.
Public meeting rooms must be accessible to people with disabilities. Buildings where public meetings, services, programs, or activities take place must provide access to telephones and restrooms, if provided, for people with disabilities as well as the general public. When a program, service or activity is scheduled in an inaccessible location and a person with a disability notifies the agency of their desire or need to participate, that program, service, or activity must be moved to an accessible location.
The government must maintain equipment and features of facilities in working order if those features and equipment are required to provide ready access to individuals with disabilities. Isolated or temporary interruptions in access due to maintenance and repair of accessible features are not prohibited. For example, where the governmental agency must provide an accessible route, the route must remain accessible and not blocked by obstacles such as furniture, filing cabinets, or potted plants. An isolated instance of placement of an object on an accessible route, however, would not be a violation if the object is promptly removed. Similarly, accessible doors must be unlocked when the governmental agency’s offices are open for business.
Mechanical failures in equipment such as elevators or automatic doors will occur from time to time. The obligation to ensure that facilities are readily accessible to and usable by individuals with disabilities would be violated if repairs are not made promptly or if improper or inadequate maintenance causes repeated failures.
However, this does not --
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(1) Necessarily require a public entity to make each of its existing facilities accessible to and usable by individuals with disabilities;
(2) Require a public entity to take any action that would threaten or destroy the historic significance of an historic property; or
(3) Require a public entity to take any action that it can demonstrate would result in a fundamental alteration in the nature of a service, program, or activity or in undue financial and administrative burdens. In those circumstances where personnel of the public entity believe that the proposed action would fundamentally alter the service, program, or activity or would result in undue financial and administrative burdens, a public entity has the burden of proving that compliance with 35.150(a) of this part would result in such alteration or burdens. The decision that compliance would result in such alteration or burdens must be made by the head of a public entity or his or her designee after considering all resources available for use in the funding and operation of the service, program, or activity, and must be accompanied by a written statement of the reasons for reaching that conclusion. If an action would result in such an alteration or such burdens, a public entity shall take any other action that would not result in such an alteration or such burdens but would nevertheless ensure that individuals with disabilities receive the benefits or services provided by the public entity.
In summary, Title II requires state, county, and city governments to ensure that all of their programs, services, and activities, when viewed in their entirety, are accessible to people with disabilities. Program access is intended to remove physical barriers to state, county, and city services, programs, and activities, but it generally does not require that a government agency make each facility, or each part of a facility, accessible. For example, all restrooms in a facility may not be accessible. However, signage directing people with disabilities to the accessible features and spaces in a facility, including at least one accessible restroom, should be provided.
Program accessibility may be achieved in a variety of ways. State, county, and city governments may choose to make structural changes to existing facilities to achieve access or can pursue alternatives to structural changes to achieve program accessibility. For example, governments can move public meetings to accessible buildings, or can relocate services for individuals with disabilities to accessible levels or sections of buildings. When choosing between possible methods of program accessibility, governments must give priority to the choices that offer services, programs, and activities in the most integrated setting appropriate. [28 C.F.R. § 35.149, 35.150, 35.151,
35.163]
Definition of Disability
The ADA stipulates a three-pronged definition of disability. Disability is defined as an individual who:
▪ Has a physical or mental impairment that substantially limits one or more major life activities; or ▪ Has a record or history of such an impairment; or
▪ Is perceived or regarded as having such an impairment; ▪ Major life activities encompass activities such as caring for oneself, performing manual tasks, walking, seeing, hearing, speaking, breathing, learning, and working. [28 CFR § 35.104] Human Resources
The ADA requires equal opportunity for individuals with disabilities in all areas of employment practices, including the application process, interviewing, testing, hiring, job assignment, evaluation, discipline, medical examinations, compensation, promotion, on-the-job training, layoff/recall, termination, leave and benefits such as health insurance. The non-discrimination requirement applies to the hiring process, as well as employees. 47 ATTACHMENT NO. 2
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The ADA requires that all employees be provided equal access to benefits, such as health insurance, regardless of disability. However, the regulations also indicate that certain restrictions, such as pre-existing condition waiting periods or caps on particular types of services, such as out-patient physical therapy, are permissible unless proven to be a subterfuge for discrimination.
The ADA requirements for the hiring protocol and all areas of responsibility of the human resources department extend to seasonal workers, workers covered by collective bargaining agreements and works who may be hired through outside agencies. Volunteers, interns, or student teachers who may be placed at an agency program or recruiters are not necessarily defined as government employees.
An important factor in the Self-Evaluation process is the identification of unionized employees and the terms of union agreements. For example, the terms of a collective bargaining agreement may include job restructuring or reassignment requests, which may affect seniority provisions. If the granting of requests would create an undue hardship, the Equal Employment Opportunity Commission (EEOC) has the authority to determine on a case-bycase basis whether the claim of undue hardship is valid.
Employment regulations treat alcohol and drug use differently. Alcoholism is recognized as a disability under the ADA; however, employers do not have to tolerate poor work performance due to alcoholism. If a person with alcoholism is provided only one paid leave for treatment of the alcoholism, while persons with different diseases are provided multiple paid leave, then such a provision is a violation of the ADA.
The ADA does not protect an individual currently engaging in the illegal use of drugs. However, a person with a history of drug addiction who (1) has been successfully rehabilitated or is participating in a drug rehabilitation program and (2) is not engaging in the illegal use of drugs is protected if the person is a qualified individual with a disability. An individual who is erroneously regarded as being a drug addict is also protected. [28 CFR § 35.104, 131]
Communications
People who have disabilities that affect hearing, seeing, speaking, reading, writing, or understanding may use different ways to communicate than people who do not. Governmental agencies are required to take steps to ensure that the agency’s communications with people with disabilities are as effective as communications with others. [28 CFR § 35.160(a)(1)]
This effective communication requirement applies to all members of the public with disabilities, including job applicants, program participants, and even people who simply contact state or local government agencies seeking information about programs, services, events, or activities. The requirement applies to all agencies and to all modes of communication including written, spoken, telecommunications, television, and video. Specifically, where the governmental agency communicates by telephone with applicants and any other person, text phones (TTY’s) or equally effective telecommunications systems are required to be used for individuals who are deaf, hard of hearing, or have speech impairments. [28 CFR § 35.161]
When the government uses an automated-attendant system, including, but not limited to, voice mail and messaging, or an interactive voice response system, for receiving and directing incoming telephone calls, that system must provide for real-time communication with individuals using auxiliary aids and services, including TTY’s and all forms of FCC-approved telecommunications relay system, including Internet-based relay systems. [28 CFR § 35.161]
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Under 28 CFR § 35.161, the ADA requires that all Public Safety Answering Points (PSAPs) provide direct and equal access to their services for people with disabilities who use text phones (TTYs). All basic emergency services are included in this requirement. Both primary and secondary PSAPs have the same responsibilities under the ADA. To be in compliance, every call-taking position within the PSAP must have its own TTY or TTYcompatible equipment.
Additionally, telephone emergency services, including 911 services, shall provide direct access to individuals who use telecommunication devices for the deaf (TDD’s) or computer modems. [28 CFR § 35.162] The governmental agency must provide equal access to the programs, services, and activities available on the agency’s website(s). This can include making websites accessible to people with disabilities or providing an alternative format for people to access the information, programs, and services available through the web. In order to aid development of a government website which is accessible, the web administrator can consult the Web Content Accessibility Guidelines, developed by the Web Content Accessibility Working Group, which is part of the World Wide Web Consortium Web Accessibility Initiative, and available at http://www.w3.org/TR/WCAG20.
When an auxiliary aid or service is requested, the Department must provide an opportunity for the requester to specify aids or services of their choice, and that choice must be given primary consideration. There are many types of auxiliary aids and services that may be used to provide effective communication for people with disabilities, but not all ways work for all people or even for people with the same type of disability. The law does not require the agency to provide every one of these aids and services, but it does require that each person who interacts with the agency receives effective communication. [28 CFR § 35.160] Requirements for an ADA Coordinator
A Title II entity with more than 50 employees must designate an ADA Coordinator who coordinates agency efforts to comply with and carry out the responsibilities of the ADA. The Coordinator provides a single point of contact for members of the public about ADA and the agency. In order to ensure that individuals can easily identify the ADA Coordinator, the governmental agency must provide the ADA Coordinator’s name, office address, and telephone number to all interested individuals [28 CFR § 35.107].
The ADA Coordinator facilitates compliance with the ADA and provides expertise regarding the Americans with Disabilities Act and ADA Standards. The ADA coordinator receives and investigates complaints related to discrimination on the basis of disability.
Under 28 CFR § 35.107, a grievance procedure is required for public entities of 50 or more employees. Title II entities are required to adopt and publish grievance procedures providing for prompt and equitable resolution of complaints alleging any action that would be prohibited by 28 CFR § 35.
New Construction and Alterations
A public Title II entity may not deny the benefits of its programs, activities, and services to persons with disabilities because its existing facilities are inaccessible. Thus, it is the general availability of a program to persons with disabilities that must be evaluated, not compliance with facility standards developed for new construction and alterations.
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While state and local governments may wish to measure the accessibility of their existing buildings against the scoping and technical provisions in the 2010 Standards, program accessibility may be achieved without making every existing facility - or every part of an existing building - accessible. Alternatives to building retrofit can include the temporary relocation of an activity to an accessible facility or the delivery of the service or benefit by other means. In many cases, however, permanent construction that provides physical access may be the most efficient and economical approach to program access, particularly when life cycle costs are considered.
Although physical changes are required only when there is no other feasible way to make a program accessible, public entities are nevertheless required to give priority to methods that result in the most integrated setting appropriate. The program access obligation is limited: Title II entities do not have to take actions that they can demonstrate would result in a fundamental alteration in the nature of a program or that would impose undue financial or administrative burdens.
In compliance with 28 CFR §35.151 (c), if new construction and alterations to a facility were begun prior to September 15, 2010, then the facility or portion of the facility that is affected by the alteration shall comply with the 1991 standards. If new construction and alterations to a facility were begun on or after September 15, 2010, and before March 15, 2012, then either the 1991 standards or the 2010 ADA Standards for Accessible Design are applicable. For all new construction or alterations begun on or after March 15, 2012, the 2010 ADA Standards for Accessible Design are applicable. New construction and alterations must fully comply with all applicable 2010 ADA Standards for Accessible Design if begun on or after March 15, 2012.
The DOJ definition of the commencement of construction is the establishment of a physical object, such as a foundation wall, rather than the groundbreaking first shovel and initial grading of the site.
Existing facilities (including all buildings, exterior facilities, and the on-site access to them) constructed prior to January 26, 1992, and not altered in any way since that date, are held to the lesser standard of complying, with the extent allowed by structural feasibility and the financial resources available, or when a reasonable accommodation can be made.
An alteration that affects or could affect the usability of or access to an area of a facility that contains a primary function shall be made so as to ensure that, to the maximum extent feasible, the path of travel to the altered area and the restrooms, telephones, and drinking fountains serving the altered area are readily accessible to and usable by individuals with disabilities, including individuals who use wheelchairs, unless the cost and scope of such alterations is disproportionate to the cost of the overall alteration. [28 C.F.R. § 35.151(b)(4)] If the cost of providing a path of travel to an altered facility is more than 20% of the cost of the alteration to the primary function area, then the cost is disproportionate to the overall area and therefore not required. Costs that may be considered as part of the cost of providing an accessible path of travel may include: (1) the costs associated with providing an accessible entrance and an accessible route to the altered area, for example, the cost of widening doorways or installing ramps; (2) costs associated with making restrooms accessible, such as installing grab bars, enlarging toilet stalls, insulating pipes, or installing accessible faucet controls, if the restroom is not the primary function of the area (e.g. the restroom is not in a highway rest area); (3) costs associated with providing accessible telephones, such as relocating the telephone to an accessible height, installing amplification devices, or installing a text telephone (TTY); and (4) costs associated with relocating an inaccessible drinking fountain. [28 C.F.R. §
35.151(b)(4)(iii)]
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When the cost of alterations necessary to make the path of travel to the altered area fully accessible is disproportionate to the cost of the overall alteration, the path shall be made accessible to the extent that it can without incurring disproportionate costs. In choosing which accessible elements to provide, priority should be given to those elements that will provide the greatest access, in the following order: (1) an accessible entrance; (2) an accessible route to the altered area; (3) at least one accessible restroom for each sex or a single unisex restroom; (4) accessible telephones; (5) accessible drinking fountains; and (6) when possible, additional accessible elements such as parking storage and alarms. [28 CFR § 35.151(b)(4)(iv)] A series of smaller alterations cannot be used to evade the requirement if the alterations are served by a single path of travel. [28 C.F.R. § 35.151(b)(4)(v)] Safe Harbor
The 2010 ADA Standards for Accessible Design use the terms incremental change and supplemental change.
Incremental changes are those elements which were requirements under the 1991 standards, but which were changed in some way under the 2010 standards. Supplemental changes are those regulations or regulatory areas which were not included in the 1991 standards but are included in the 2010 standards. “Safe harbor” is the term used in the 2010 ADA Standards to describe situations where the 2010 incremental changes to the ADA regulations are not required if alterations to the building or facility are not made. Specifically, “safe harbor” applies to a path of travel. “A ‘path of travel’ includes a continuous, unobstructed way of pedestrian passage by means of which the altered area may be approached, entered, and exited, and which connects the altered area with an exterior approach (including sidewalks, streets, and parking areas), an entrance to the facility and other parts of the facility. “[28 CFR § 35.151(b)(4)(ii)] “An accessible path of travel may consist of walks and sidewalks, curb ramps and other interior or exterior pedestrian ramps; clear floor paths through lobbies, corridors, rooms, and other improved areas; parking access aisles; elevators and lifts; or a combination of these elements.
For the purposes of the section the term ‘path of travel’ also includes the restrooms, telephones and drinking fountains serving the altered area.” [28 C.F.R. § 35.151(b)(4)(ii)(B)] Safe harbor applies only if a building or facility built after July 26, 1992, was compliant with the 1991 standards prior to the enforceable date of the 2010 regulations, which is March 15, 2012. “Safe harbor” is granted to facilities or buildings if and only if the facilities are fully in compliance with the 1991 standards prior to March 15, 2012. However, if alterations are made after March 15, 2012, the alteration of the building or facility must fully comply with the 2010 standards, and any other portions of the existing building or facility that are substantially affected by the alteration in terms of their use, must also comply with the 2010 standards. “Safe harbor” does not apply to areas of supplemental change. (i.e., elements for which there are neither technical nor scoping specifications in the 1991 Standards) For instance, the 2010 standards include regulations for residential facilities dwelling units, amusement rides, recreational boating facilities, exercise equipment or exercise areas, fishing piers and platforms, golf facilities, miniature golf facilities, play areas, saunas and steam rooms, swimming pools, wading pools, spas, shooting facilities with firing positions, bowling, and court sports. These elements are not governed by “safe harbor.” [28 C.F.R. § 35.151(b)(4)(ii)(c)]
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For example, one of the regulated areas where “safe harbor” makes an impact is in a single occupant restroom.
The 2010 ADA Standards for Accessible Design require a clear floor space next to the water closet, while the 1991 ADAAG allows the lavatory to overlap the clear space. The intent of the new provisions is to allow space for a side transfer to the water closet. The 2010 ADA Standards allow the door to swing into the bathroom as long as there is a clear floor space past the swing of the door, so that a person can enter the room, shut the door, and then maneuver. The 1991 ADAAG does not allow the door swing and the clear floor space to overlap for any of the fixtures. While the 2010 standards do not allow clear space overlap in multi-stall bathrooms, overlap is allowed in single occupant bathrooms.
Undue Burden
A public entity must operate each service, program, or activity so that when viewed in its entirety, the service, program, or activity is readily accessible to and usable by individuals with disabilities. This does not necessarily require the public entity to make each of its facilities accessible to and usable by individuals with disabilities.
Additionally, a public entity is not required to take any action that would threaten or destroy the historical significance of an historic property.
If the state or local government agency can demonstrate that an action would result in a fundamental alteration in the nature of a service, program, or activity or in undue financial and administrative burdens, then the decision must be made in a written statement describing the reason for the conclusion, and the decision must be made by the head of the government agency, or his or her designee after considering all resources available for use in the funding and operation of the service, program, or activity. The public entity has the burden of proof that compliance with 28 CFR § 35.151 would result in such alterations or burdens.
If an action would result in a fundamental alteration of the service, program, or activity or in undue financial and administrative burdens, the Title II entity shall take any other action to ensure that individuals with disabilities receive the benefits or services provided by the state or local government agency.
Self-Evaluation Requirements
A Self-Evaluation is a Title II entity’s evaluation of its current services, policies, and practices to ensure that people with disabilities have equal access to all benefits provided by the public entity. A government entity is required to conduct a Self-Evaluation within one year of the effective date of 28 CFR § 35.105, the effective date being January 26, 1992. All governments were required to complete a Self-Evaluation of their services, policies, and practices by January 26, 1993. The evaluation required by January 26, 1993, shall apply only to programs not subject to section 504 or those policies and practices, such as those involving communications access, that have not already been included in a self-evaluation required under an existing regulation implementing section 504.
Because most evaluations were done more than 5 years ago, the DOJ expects many public entities will be reexamining all of their policies and programs.
52 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
The Self-Evaluation identifies and corrects those policies and practices that are inconsistent with Title II’s requirements. Self-Evaluations should consider all of a local government’s programs, activities, and services, as well as the policies and practices that a governmental agency has put in place to implement its various programs and services. Remedial measures necessary to bring the programs, policies, and services into compliance with Title II should be specified -- including, but not limited to: (1) relocation of programs to accessible facilities; (2) offering programs in an alternative accessible manner; (3) structural changes to provide program access; (4) policy modifications to ensure nondiscrimination; and (5) auxiliary aids needed to provide effective communication. [28 CFR §§ 35.105, 35.150(d)] The Self-Evaluation process identifies those policies and practices that are inconsistent with the requirements of Title II of the ADA. As part of the Self-Evaluation, the governmental agency is required to:
A. Identify all of its programs, activities, and services.
B. Review all the policies and practices that govern the administration of the governmental agency’s programs, activities, and services.
C. Examine each program to determine whether any physical barriers to access exist, including whether individuals with mobility impairments are provided access to public meetings.
D. Review its policies and practices to determine whether any have the effect of excluding or limiting the participation of individuals with disabilities in the governmental agency’s programs, activities, or services.
The Self-Evaluation should provide justification for any agency policy that creates a barrier for people with disabilities that will not be modified.
E. Review its policies to assess whether communications with persons with disabilities are as effective as its communication with others.
F. Review its policies for responding to requests for accommodations to ensure such requests are responded to expeditiously.
G. Review its employment practices to assess whether they comply with other applicable nondiscrimination requirements, including Section 504 of the Rehabilitation Act and the ADA regulations issued by the Department of Justice.
H. Review its building and construction policies to assess whether construction of each new facility or part of a facility, or alteration of existing facilities, conforms to the standards designated under the Title II regulations.
I. Provide the opportunity to interested persons, including individuals with disabilities or organizations representing individuals with disabilities, to participate in the Self-Evaluation process by submitting comments.
In addition, a public entity that employs 50 or more persons shall for at least three years following completion of the Self-Evaluation maintain on file and make available for public inspection: (1) a list of the interested persons consulted; (2) a description of areas examined, and any problems identified, and (3) a description of any modification made.
Transition Plan Requirements
If a state or local government that employs 50 or more persons decides to make structural changes to achieve program access, it must develop a transition plan that identifies those changes and sets a schedule for implementing barrier removal. Transition plans must be available to the public for inspection and allow an opportunity to interested persons, including individuals with disabilities or organizations representing individuals with disabilities, to participate in the development of the transition plan by submitting comments. 53 ATTACHMENT NO. 2
ADA TITLE II SELF-EVALUATION AND TRANSITION PLAN
CITY OF WEST COVINA BUREAU VERITAS PROJECT: 162010.23R000-FNL.206
www.bureauveritas.com | p 800.733.0660
If a public entity has responsibility or authority over streets, roads, or walkways, its transition plan shall include a schedule for providing curb ramps or other sloped areas where pedestrian walks cross curbs, giving priority to walkways serving entities covered by the Act, including State and local government offices and facilities, transportation, places of public accommodation, and employers, followed by walkways serving other areas.
The plan shall, at a minimum:
• Identify physical obstacles in the public entity’s facilities that limit the accessibility of its programs or activities to individuals with disabilities
• Describe in detail the methods that will be used to make the facilities accessible • Specify the schedule for taking the steps necessary to achieve compliance with this section and, if the time period of the transition plan is longer than one year, identify steps that will be taken during each year of the transition period
• Indicate the official responsible for implementation of the plan.
If a public entity has already complied with the transition plan requirement of a Federal agency regulation implementing section 504 of the Rehabilitation Act of 1973, then the requirements of this paragraph (d) shall apply only to those policies and practices that were not included in the previous transition plan. [28 CFR §35.150(d)] 54 ATTACHMENT NO. 2
APPENDIX B:
ACCESSIBILITY SURVEY RESULTS
55 ATTACHMENT NO. 2
City of West Covina - Accessibility Survey
1 / 16
37.50% 3
62.50% 5
Q1 Are there programs or activities sponsored by the City of West Covina, or facilities owned by the City of West Covina, that you or someone you know cannot participate in or enjoy because of a disability? Answered: 8 Skipped: 0
TOTAL 8
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Yes
No
ANSWER CHOICES RESPONSES
Yes
No
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50.00% 4
50.00% 4
Q2 Have you encountered any communication barriers within a City of West Covina facility or park which prevented you from utilizing or participating in a program, service, or activity?
Answered: 8 Skipped: 0
TOTAL 8
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Yes
No
ANSWER CHOICES RESPONSES
Yes
No
57 ATTACHMENT NO. 2
City of West Covina - Accessibility Survey
3 / 16
50.00% 4
50.00% 4
Q3 Have you participated in a program, activity or visited a City of West Covina facility or park that you particularly enjoyed?
Answered: 8 Skipped: 0
TOTAL 8
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Yes
No
ANSWER CHOICES RESPONSES
Yes
No
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0.00% 0
100.00% 8
Q4 Do you or someone you know require visual interpretive services or assisted listening systems at the City of West Covina’s programs or public meetings?
Answered: 8 Skipped: 0
TOTAL 8
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Yes
No
ANSWER CHOICES RESPONSES
Yes
No
59 ATTACHMENT NO. 2
City of West Covina - Accessibility Survey
5 / 16
50.00% 4
62.50% 5
12.50% 1
37.50% 3
37.50% 3
37.50% 3
37.50% 3
Q5 Which City buildings do you visit most often? (Check all that applies) Answered: 8 Skipped: 0
Total Respondents: 8
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Cameron
Community
Center
City Hall &
West Covina
Civic Center
City Yard
Palmview Center
Shadow Oak
Community
Center
Senior
Citizens Center
West Covina
Sportsplex
ANSWER CHOICES RESPONSES
Cameron Community Center
City Hall & West Covina Civic Center
City Yard
Palmview Center
Shadow Oak Community Center
Senior Citizens Center
West Covina Sportsplex
60 ATTACHMENT NO. 2
City of West Covina - Accessibility Survey
6 / 16
Q6 Which City parks do you visit most often? (Check all that applies) Answered: 8 Skipped: 0
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Aroma Park
Cameron Park
Cortez Park
Del Norte Park
Friendship Park
Galster
Wilderness Park
Gingrich Park
Maverick Field
Palm View Park
Shadow Oak Park
Walmerado Park
Woodgrove Park
61 ATTACHMENT NO. 2
City of West Covina - Accessibility Survey
7 / 16
0.00% 0
50.00% 4
37.50% 3
25.00% 2
12.50% 1
12.50% 1
0.00% 0
0.00% 0
37.50% 3
62.50% 5
25.00% 2
12.50% 1
Total Respondents: 8
ANSWER CHOICES RESPONSES
Aroma Park
Cameron Park
Cortez Park
Del Norte Park
Friendship Park
Galster Wilderness Park
Gingrich Park
Maverick Field
Palm View Park
Shadow Oak Park
Walmerado Park
Woodgrove Park
62 ATTACHMENT NO. 2
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8 / 16
Q7 Rate the following features of the City of West Covina’s facilities in order of importance to you from 1 to 5, with the most important as 1:
Answered: 8 Skipped: 0
37.50%
3 50.00%
4 12.50%
1 0.00%
0 0.00%
0 8 4.25
37.50%
3 12.50%
1 25.00%
2 0.00%
0 25.00%
2 8 3.38
12.50%
1 25.00%
2 37.50%
3 12.50%
1 12.50%
1 8 3.13
0.00%
0 12.50%
1 25.00%
2 62.50%
5 0.00%
0 8 2.50
12.50%
1 0.00%
0 0.00%
0 25.00%
2 62.50%
5 8 1.75
0 1 2 3 4 5 6 7 8 9 10
Restrooms
Parking
Pathway /
Sidewalk
Building
Entrance
Meeting Rooms
1 2 3 4 5 TOTAL SCORE
Restrooms
Parking
Pathway / Sidewalk
Building Entrance
Meeting Rooms
63 ATTACHMENT NO. 2
City of West Covina - Accessibility Survey
9 / 16
100.00% 8
0.00% 0
Q8 Is the City of West Covina’s website and phone system accessible to you?
Answered: 8 Skipped: 0
TOTAL 8
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Yes
No
ANSWER CHOICES RESPONSES
Yes
No
64 ATTACHMENT NO. 2
City of West Covina - Accessibility Survey
10 / 16
57.14% 4
42.86% 3
Q9 Do you feel that the City of West Covina provides adequate emergency response services to assist citizens with disabilities? Answered: 7 Skipped: 1
TOTAL 7
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Yes
No
ANSWER CHOICES RESPONSES
Yes
No
65 ATTACHMENT NO. 2
City of West Covina - Accessibility Survey
11 / 16
0.00% 0
100.00% 8
Q10 Have you encountered street or intersection crossings near a city building or park where missing or inoperable pedestrian crossing push buttons affect your ability to cross the street?
Answered: 8 Skipped: 0
TOTAL 8
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Yes
No
ANSWER CHOICES RESPONSES
Yes
No
66 ATTACHMENT NO. 2
City of West Covina - Accessibility Survey
12 / 16
0.00% 0
100.00% 8
Q11 Do you have difficulty accessing city parks, buildings, or schools due to inaccessibility of public sidewalks or curb ramps?
Answered: 8 Skipped: 0
TOTAL 8
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Yes
No
ANSWER CHOICES RESPONSES
Yes
No
67 ATTACHMENT NO. 2
City of West Covina - Accessibility Survey
13 / 16
0.00% 0
100.00% 8
Q12 Have you encountered inaccessible conditions at public transit stops, including adjacent sidewalks?
Answered: 8 Skipped: 0
TOTAL 8
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Yes
No
ANSWER CHOICES RESPONSES
Yes
No
68 ATTACHMENT NO. 2
City of West Covina - Accessibility Survey
14 / 16
12.50% 1
87.50% 7
Q13 Have you experienced physical barriers to accessibility on a public pedestrian circulation path, such as broken / damaged concrete, missing curb ramp(s)?
Answered: 8 Skipped: 0
TOTAL 8
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Yes
No
ANSWER CHOICES RESPONSES
Yes
No
69 ATTACHMENT NO. 2
City of West Covina - Accessibility Survey
15 / 16
Q14 What program, activity or facility improvements would promote accessibility to the City of West Covina’s programs, services, and facilities?
Answered: 3 Skipped: 5
70 ATTACHMENT NO. 2
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16 / 16
25.00% 2
25.00% 2
25.00% 2
12.50% 1
12.50% 1
25.00% 2
Q15 Please select which of the following best describes you.
Answered: 8 Skipped: 0
Total Respondents: 8
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
I am disabled
I am a parent
or caregiver of
someone with...
I am a friend
or family
member of...
I work for an
organization
that provide...
I am a
concerned
community...
Decline to
State
ANSWER CHOICES RESPONSES
I am disabled
I am a parent or caregiver of someone with a disability I am a friend or family member of someone with a disability I work for an organization that provides services to people with disabilities I am a concerned community member
Decline to State
71 ATTACHMENT NO. 2
City of West Covina - Accessibility Survey
1 / 24
Q1
Are there programs or activities sponsored by the City of West Covina, or facilities owned by the City of West
Covina, that you or someone you know cannot participate in or enjoy because of a disability?
No
Q2
Have you encountered any communication barriers within
a City of West Covina facility or park which prevented you from utilizing or participating in a program, service, or activity?
No
Q3
Have you participated in a program, activity or visited a City of West Covina facility or park that you particularly enjoyed?
Yes,
Shadow Park is great
If yes, please describe the experience:
Q4
Do you or someone you know require visual interpretive
services or assisted listening systems at the City of West Covina’s programs or public meetings?
No
Q5
Which City buildings do you visit most often? (Check all that applies)
Cameron Community Center,
City Hall & West Covina Civic Center,
Palmview Center,
Senior Citizens Center,
West Covina Sportsplex,
Shadow Oak Community Center
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Started: Tuesday, November 26, 2024 9:32:59 AM
Last Modified: Tuesday, November 26, 2024 9:36:22 AM
Time Spent: 00:03:23
IP Address: 24.182.45.114