ATTACHMENT NO. 1
City of West Covina Request for Proposals
Attachment A: Statement of Non-Collusion by Contractor
Attachment B: Subcontractor Campaign Contribution Acknowledgement Form Attachment C: Sam.gov Verification – Debarment & Suspension Verification Attachment D: Fee Schedule
Attachment F: Certificate of Insurance
Attachment G: W-9
Attachment H Statement of Compliance
Proposals must be submitted no later than 2:00 p.m. on August 14, 2025.
Submissions received after this deadline will be rejected. Submissions by facsimile or electronic mail will not be accepted.
Submission of a proposal shall constitute acknowledgment and acceptance of all terms and conditions contained in this RFP and all exhibits and attachments hereto.
4. CONTACT WITH CITY OFFICIALS AND REPRESENTATIVES
The sole City Representative as contact person for all questions and matters regarding this RFP is Jazmin Hernandez, Purchasing Manager. The City Representative can be reached via e-mail at [email protected] or by phone at (626) 939-8705. Proposers that contact any City official or representative other than the designated City Representative as set forth in this RFP may be disqualified with no further consideration given to the proposal submitted.
All questions regarding the specifications in this RFP are required to be addressed via City’s PlanetBids site by the designated date and time. Responses will be posted on the City’s PlanetBids site.
5. BACKGROUND
The City of West Covina is located in the San Gabriel Valley, 20 miles east of downtown Los Angeles and 15 miles north of Orange County. Incorporated as a general law city in 1923, the City operates under the council/manager form of government. The City’s 16 square miles flourished with walnut groves and orange groves for many decades. The City has developed into a commercial and residential community, with a population currently estimated at about 110,200 residents.
Services
The City offers 16 parks, four community centers, a Sports Complex, and a County-operated library. The City provides a full range of services to its citizens, including police, fire and emergency medical; construction and maintenance of streets, traffic signalization and other infrastructure; planning and building safety; City of West Covina Request for Proposals
and social, recreational and cultural activities and events. However, the City contracts out building and safety services, engineering, and business licensing.
Additionally, water utilities and solid services are provided and billed externally.
The City is financially accountable for the Successor Agency to the former Redevelopment Agency of the City of West Covina, a financing authority, and a housing authority, which are combined within the City’s financial statements.
6. SCOPE OF SERVICES
The scope of services to be provided is described in Attachment E of this RFP.
7. CONTRACT PERIOD
It is anticipated that the initial term of the agreement will be for a period of three (3) years, with the option to extend the term for up to two (2) successive one (1) year periods upon mutual written agreement of the City and the selected contractor, contingent upon satisfactory performance of the selected contractor.
8. PROPOSAL FORMAT
The proposal should be straightforward, concise and provide “layman” explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements and on providing a complete and clear description of the offer. Proposals that appear unrealistic in terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity of this RFP may be rejected.
The proposal should contain the sections in the order indicated below. This standardization will facilitate evaluation of the comparative merits of all proposals submitted. Proposals must be submitted with the attachments identified in Section 3 of this RFP.
8.1 COVER LETTER
Provide a cover letter, approximately one (1) page in length, and not exceeding three (3) pages, introducing the company, identifying the address and telephone number of the company’s office nearest to West Covina, and identifying the address of the office from which services provided to West Covina would be managed. The letter must also include the name, address and telephone number of the person(s) to contact who will be authorized to represent the proposer. This letter shall be signed by an officer of the proposer authorized to bind the proposer to all commitments made in the proposal.
City of West Covina Request for Proposals
8.2 BACKGROUND AND APPROACH
This section should describe the proposer’s understanding of the City and the scope of work pursuant to this RFP.
8.3 METHODOLOGY
This section should clearly describe the approach and methodology to be used to carry out the specific work tasks described in the scope of services, including descriptions of the type(s) of equipment to be utilized in the City. This section should indicate all key deliverables and timelines, if applicable.
8.4 FEE SCHEDULE
The fee schedule should include hourly rates, miscellaneous fees and other anticipated expenses, and the total cost of the services. The Fee Schedule (in Excel format) is available for download as part of this RFP. Proposers shall complete the Fee Schedule by entering data electronically, printing and signing, and including a copy in proposal. In addition, proposers shall upload the completed Excel spreadsheet as a separate attachment with the proposal.
Instructions are included with Attachment D.
8.5 STAFFING
Provide an organization chart showing all proposed individuals who will be providing services to West Covina and each person’s responsibilities. The organization chart should identify the Project Manager and the person who will be the key contact with the City of West Covina, if different from the Project Manager.
Include a resume or brief statement of qualifications for proposed key members of the project team. In addition, please provide a current copy of the operating procedures, employee manual, or equivalent document.
If selected as the City’s contractor, if the contractor desires to assign different personnel to the project than those identified in the organization chart, the contractor must submit their names and qualifications, including the information listed above, to the City for approval before they begin work.
8.6 EXCLUDED OR SUBCONTRACTED SERVICES
Provide details of any necessary services relating to the proposal/service process which will not be included in your proposal, including those which the proposer expects to be performed by City staff and/or by other contractors or subcontractors. If you intend to subcontract any portion of the work, identify the subcontractor(s) and provide details regarding their qualifications.
City of West Covina Request for Proposals
8.7 LIST OF SIMILAR SERVICES COMPLETED
Provide a complete listing of all similar services that have been provided to public agencies within the past five (5) years. Include on each listing the name of the agency; description of the work done; primary agency contact, address and telephone number; commencement and expiration or termination of the contract; value of the contract; and name of the personnel assigned to the contract, as well as their respective responsibilities. If an agency terminated a contract, provide information regarding the reason for the termination. The list should include at least three (3) agencies for which similar services have been provided.
8.8 REFERENCES
The proposer shall submit with his/her/its proposal a list of at least three (3) clients using the same or similar services being proposed. For each reference, indicate the name of the client and mailing address, , name and title of client’s project manager, and telephone number and e-mail address for client’s project manager.
The City of West Covina reserves the right to contact any of the organizations or individuals listed to determine, among other things, the proposer’s success in meeting the needs of the contracting agency in a timely manner.
8.9 SAFETY RECORD; SAFETY REQUIREMENTS
Proposer shall provide an outline of its business safety record. Proposer will be required to comply with all Federal and State safety laws and requirements.
8.10 FINANCIAL STATEMENTS
The proposer shall submit with his/her/its proposal financial documents for the post current year in which a tax return has been submitted with interim financial documents as of the last month end. The financial documents are to include Income Statement, Balance Sheet and Statement of Cash Flows.
8.11 NEGATIVE HISTORY
Disclose any alleged significant prior or ongoing contract failures, any civil or criminal litigation or investigation which involves the company or in which the company has been found guilty or liable within the last five (5) years. If there is no negative history to disclose, the proposer must affirmatively state in its proposal that there is no negative history to report. Failure to comply with the terms of this provision may disqualify any proposal. The City reserves the right to reject any proposal based upon the firm’s prior documented history with the City or with any other party, which documents, without limitation, unsatisfactory performance, adversarial or contentious demeanor, significant failures to meet contract milestones or other contractual failures.
City of West Covina Request for Proposals
8.12 OTHER INFORMATION
Include any other information you consider to be relevant to the proposal and will assist City staff in making an informed decision. Additional optional services may be included in the proposal at the discretion of the proposer.
9. ORAL PRESENTATIONS
An in-person oral presentation by the proposers in final contention for award of an agreement for services may, in City’s discretion, be required as a part of this RFP process. The purpose of the oral presentation would be twofold: first, to allow the proposer to demonstrate capabilities of the company and to clarify the proposer’s responses to the RFP; second, to allow the City staff to meet the proposer’s key personnel who would be assigned to this project. Attendance at such a presentation shall be at the proposer’s expense.
10. TERMS AND CONDITIONS OF RFP
10.1 SIGNED SUBMISSION OF PROPOSALS
Each proposal must be signed in longhand by the person or persons legally authorized to bind the proposer to the proposal and contracts. The name and title of each person signing shall be typed or printed below that person’s signature.
Upon request of the City, the corporation or other entity must provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the proposal to execute contracts on behalf of the corporation or other entity.
10.2 LATE SUBMISSION OF PROPOSALS
Any submission of proposals received after the due date and time specified in this RFP will not be considered.
10.3 ACCURACY OF PROPOSALS; WITHDRAWAL OF PROPOSALS
Proposers shall take all responsibility for any errors or omissions in their proposals.
To withdraw a proposal, the proposer must submit a written request to the Purchasing Manager via email at [email protected]. A hard copy of the request must also be mailed to the Purchasing Manager at 1444 W. Garvey Avenue South, Room 308, West Covina, CA 91790. The written request must be signed by the authorized representative of the proposer and must be submitted prior to the deadline for submitting proposals.
Withdrawals will not be permitted after the deadline for submitting proposals.
City of West Covina Request for Proposals
10.4 ADDENDUM TO THE RFP
Any modifications or changes to this RFP will be made by written addendum.
Addenda will be posted on the City’s PlanetBids page. No verbal modification will be binding on the City.
10.5 PROTEST PROCEDURES
All protests regarding the RFP process must be submitted in writing to the Purchasing Manager within five (5) business days following the opening of the proposals. This includes all protests relating to advertising of the RFP, deadlines, proposal opening, and any protests relating to alleged improprieties or ambiguities in the specifications. This requirement does not apply to protests relating to staff recommendations as to award of a contract. Protests relating to staff recommendations of award of a contract may be directed to the Purchasing Manager within three (3) business days of the posted agenda recommending award by City Council or receipt of notice of intent to award. City may post such notice of intent to award on the City’s PlanetBids portal.
City Council agendas are available for review at least 72 hours before City Council meetings, which are held on the first and third Tuesday of each month, at www.westcovina.org and at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina, during normal business hours.
10.6 DISCLAIMERS AND RESERVATION OF RIGHTS
This RFP does not commit the City to award a contract. The City reserves, in its sole discretion, the right to reject any and all proposals, the right to cancel or postpone the RFP or project in whole or in part at any time, the right to negotiate with any qualified proposer and the right to decline to award the agreement to any of the proposers. The City reserves the right to waive any immaterial irregularities in a proposal or a submission of a proposal.
10.7 NOTICE REGARDING DISCLOSURE OF CONTENTS OF PROPOSALS All proposals submitted in response to this RFP shall become the exclusive property of the City of West Covina and will be a matter of public record. Proposers must identify, in writing, the elements of the proposal which proposer defines as business or trade secrets that are exempt from disclosure under the California Public Records Act (California Government Code Section 7920.000 et seq.) and plainly mark such items as “Trade Secret”, “Confidential”, or “Proprietary”.
Any proposer claiming such an exemption must identify the specific provision of the California Public Records Act that provides an exemption from disclosure for each item that the proposer claims is not subject to disclosure under said Act. Any proposer claiming such an exemption must also state in its proposal that the proposer agrees to defend, indemnify and hold harmless the City and its officers, City of West Covina Request for Proposals
employees, agents and volunteers from any action brought against the City for its refusal to disclose such material, trade secrets and other proprietary information to any party making a request therefor. Any proposer who fails to include such a statement shall be deemed to have waived any right to an exemption from disclosure as provided by said Act. Any exemption request must be clearly marked as set forth above, and any blanket statement (i.e., regarding entire pages, documents, or other non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever.
If disclosure is required or permitted under the California Public Records Act or otherwise by law, the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.
Notwithstanding the foregoing, all proposals submitted may be kept confidential until a contract is awarded.
10.8 PROPOSAL VALIDITY PERIOD
Pricing, terms and conditions stated in the proposer’s response shall remain valid for 120 days from the date of submission of the proposal to the City.
10.9 PRESS RELEASES
The selected contractor shall not issue any news or press releases relating to an award of contract resulting from this RFP or issue any advertising copy mentioning the City or quoting the opinion of any City official, officer or employee without prior written approval from the City Manager.
10.10 EVALUATION AND SELECTION PROCESS
In accordance with Section 2-334 of the West Covina Municipal Code, the City will award the contract to the lowest responsible bidder, as defined Section 2-327 of the West Covina Municipal Code. Price will be considered along with other factors, including, but not limited to, the ability, capacity and skill of the bidder to provide the services, whether the bidder can provide the services within the time specified, the bidder’s record of performance on previous orders or contracts for the City or other public entities, and the quality, availability and adaptability of the bidder’s services.
Proposals will be evaluated to determine the company or person best suited to complete the project based on qualifications, experience and pricing including:
qualifications and experience as provided in a resume or statement of qualifications; ability to effectively communicate and conduct presentations; cost of services; reference checks. All proposers should identify or affirm each of the following requirements:
City of West Covina Request for Proposals
(a) Have a minimum of three (3) similar projects within the last three (3) years providing the same or similar services requested in this RFP. (b) Have no outstanding or pending complaints as determined through the Better Business Bureau or State of California Department of Consumer Affairs.
(c) Have the administrative and fiscal capability to provide and manage the proposed services.
Proposals will be ranked according to the following criteria:
Criteria Maximum Points
Completeness of Proposal 20
Relevant Experience and Qualifications of
Proposed Project Team
30 Capacity to Perform 30
Proposed Cost 20
TOTAL 100
10.11 CAMPAIGN CONTRIBUTIONS
(a) Prohibited Contributions.
Pursuant to Section 2-404.1(a) of the West Covina Municipal Code:
No person who is an applicant or proposer to be a party to a city contract, or who is a party to a city contract, as defined in section 2-403, other affected party, or related persons, shall make a contribution to an individual holding city elective office where the city contract has a total anticipated or actual value of thirty thousand dollars ($30,000.00) or more, or a combination or series of such contracts or agreements having a value of thirty thousand dollars ($30,000.00) or more.
Further, pursuant to Section 2-404.1(c) of the West Covina Municipal Code:
No person acting as a subcontractor under a subcontract through a city contract, as defined in section 2-403, or related persons, shall make a contribution to a council member where an individual subcontract has a total anticipated or actual value of fifteen thousand dollars ($15,000.00) or more, or a combination or series of such individual subcontracts with the same subcontractor, for the same or different projects with the aggregate value of fifteen thousand dollars ($15,000.00) or more.
City of West Covina Request for Proposals
(b) Subcontractor Acknowledgement Form.
If a subcontractor is utilized for any part of the proposal, then a completed Subcontractor Campaign Contributions Acknowledgement Form is required to be returned with proposal.
10.12 CONFLICT OF INTEREST
City of West Covina employees are prohibited from participating in the selection process for this RFP if they have any financial or business relationship with any proposer. This RFP process will be conducted in compliance with all laws regarding political contributions, conflicts of interest, or unlawful activities, including, but not limited to, the City’s Conflict of Interest and Ethics Policy.
Proposers shall not offer, give or agree to give any City employee any gratuity or anything of value whatsoever in connection with this RFP. The offer or attempt to give any such gratuity or anything of value to any City employee will be cause for disqualification from participation in this RFP.
10.13 PERMITS AND LICENSES
The selected contractor and all of his/her/its employees or agents shall secure and maintain in force such licenses and permits as are required by law.
10.14 PRE-CONTRACTUAL EXPENSES
The City shall not be liable for any expenses incurred by potential contractors relating to the preparation or submission of proposals. Pre-contractual expenses shall not be included in a proposer’s fee schedule. Pre-contractual expenses include, but are not limited to, expenses incurred by a proposer in:
• Preparing a proposal in response to this RFP;
• Submitting a proposal to the City;
• Oral presentations required by the City;
• Negotiating with the City in any manner related to the proposal submitted;
• Any other expenses incurred by the proposer prior to the execution of a contract with the City, if any.
10.15 AGREEMENT TO CONDITIONS
The selected proposer will be required to execute an agreement for services. A sample of the agreement is included as Attachment K to this RFP. The sample agreement may be modified by the City prior to award of a contract.
City of West Covina Request for Proposals
Submission of a proposal shall be deemed acceptance of all the terms set forth in this RFP and the sample agreement for services unless the proposer clearly and specifically identifies requested exceptions in the Statement of Compliance (Attachment H). Notwithstanding the foregoing, a proposer’s ability to comply with the terms and conditions of the RFP and the City’s standard requirements, including, but not limited to, insurance and indemnification, is a material part of this RFP.
10.16 PIGGYBACKING OPTION
The City would like to make the same pricing structures available to other government agencies. Proposers shall indicate in their proposal whether they agree to extend pricing to other agencies and for what length of time. Inclusion is not mandatory and will have no bearing on the contract award.
10.17 EXAMINATION OF LOCATIONS AND SPECIFICATIONS
Proposers are expected to carefully examine the locations of the proposed services and the specifications set forth in this RFP and all attachments hereto. By submitting a proposal, the proposer declares he/she/it has carefully reviewed the locations of the proposed services and all specifications and requirements set forth in this RFP, and that proposer will furnish all labor, materials, machinery, tools and equipment required to perform the services in accordance with the requirements of this RFP.
10.18 DEBARMENT AND SUSPENSION
Proposers may not be debarred or suspended or otherwise listed on the Excluded Parties List System (EPLS) in the General Services Administration System for Award Management (SAM). Proposers must include verification that the company as well as the company’s principals are not listed (are not debarred, suspended or otherwise ineligible) through the General Services Administration System for Award Management (sam.gov). Proposers must also enclose a printout of the search results that includes the record date.
11. INSURANCE
Insurance requirements are set forth in the sample agreement (Attachment K).
12. REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS:
Pursuant to California Labor Code sections 1725.5 and 1771.1, no contractor or subcontractor shall be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code or engage in the performance of any contract for public work unless registered and qualified pursuant to California Labor Code section 1725.5.
City of West Covina Request for Proposals
13. PREVAILING WAGE REQUIREMENTS
The services to be provided pursuant to this RFP are subject to prevailing wage requirements. Pursuant to provisions of Sections 1770 et seq. of the California Labor Code, all workers employed to provide services pursuant to the agreement awarded following this RFP shall be paid not less than the general prevailing rate of per diem wages, as determined by the Director of the Department of Industrial Relations (DIR) for work of a similar character in the locality in which the work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. Copies of the prevailing rate of per diem wages are on file with the Public Works Department and are available to any interested party upon request. The applicable State prevailing wages are also set forth on the Department of Industrial Relations’ website: http://www.dir.ca.gov; these rates are subject to predetermined increases. Prevailing wage requirements are further detailed in the sample agreement (Attachment K).
City of West Covina Request for Proposals
ATTACHMENT A
STATEMENT OF NON-COLLUSION BY CONTRACTOR
City of West Covina Request for Proposals
NON-COLLUSION DECLARATION TO BE EXECUTED BY
BIDDER AND SUBMITTED WITH BID
The undersigned declares:
I am the _____________________ of _____________________________, the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on __________[date], at ___________________________[city, state].
Firm _______________________________________
______________________________________
(Signature)
______________________________________
(Print Name & Title)
Street _______________________________________
City_______________________ State_____ Zip ___________
City of West Covina Request for Proposals
ATTACHMENT B
SUBCONTRACTOR CAMPAIGN CONTRIBUTION ACKNOWLEDGEMENT FORM (IF APPLICABLE)
City of West Covina Request for Proposals
SUBCONTRACTOR CAMPAIGN CONTRIBUTION
ACKNOWLEDGMENT FORM
Proposer [or Consultant] is required to identify any known subcontractor who will provide goods or services with an anticipated or actual value of $15,000 or more in connection with any contract which may be awarded pursuant to this Request for Proposal if the proposed contract with the Proposer [or Consultant] has an anticipated or actual value of $30,000 or more.
By my signature below, I certify that as a subcontractor I reviewed and am in compliance with West Covina Municipal Code section 2-405.1(c), in reference to campaign contributions to any individual holding City elective office, and that I will comply with Section 2-405.1(c) at all times while providing services as a subcontractor.
CONTRACTOR:
Company: _____________________________
By: ___________________________________
Title: __________________________________
Date: _________________________________
SUBCONTRACTOR:
Company: _____________________________
By: ___________________________________
Title: _________________________________
Date: _________________________________
City of West Covina Request for Proposals
ATTACHMENT C
SAM.GOV DEBARMENT AND SUSPENSION VERIFICATION
How to Search Exclusion Information
• Select “Search” from the header menu from any page on SAM.gov • In the filters, under “Select Domain,” select “Entity Information, then select “Exclusions.”
• Use the filters or keyword box to enter search criteria and see your results • See sample on next page
City of West Covina Request for Proposals
City of West Covina Request for Proposals
SAM.GOV DEBARMENT AND SUSPENSION VERIFICATION
City of West Covina Request for Proposals
ATTACHMENT D
FEE SCHEDULE
Fee Schedule Instructions
• The Fee Schedule is a requirement of the RFP.
• The Fee Schedule (in Excel format) is available for download. • Complete the Fee Schedule by entering data electronically. Items in green require Contractor data input.
• Print, sign, and include a copy in proposal.
• In addition, upload the completed Excel spreadsheet as a separate attachment with your proposal.
o Save as: Company Name
o Protect your workbook
• See Sample on next page
City of West Covina Request for Proposals
FEE SCHEDULE
SAMPLE
City of West Covina Request for Proposals
ATTACHMENT E
SCOPE OF SERVICES WITH APPENDICES
Appendix A – Tree Pruning Methods
Appendix B – City Contractor Work List
Appendix C – City Tree Inventory List
Appendix D – Specifications for Procuring Container Grown Landscape Trees Appendix E – Stormwater Best Management Practices
Appendix F – Double Staked Tree Drawing
City of West Covina Request for Proposals
SCOPE OF SERVICES
1. GENERAL DESCRIPTION
The intent and purpose of this scope of services is to provide a level of tree maintenance that will present a safe, pleasing, and desirable appearance. The Contractor shall maintain all areas identified herein at such levels. The City’s Deputy Director of Public Works, or designated representative, shall be the sole judge as to the adequacy and quality of the tree maintenance services.
The scope of services generally consists of complete, continuous, consistent and safe tree maintenance of a variety of species throughout the City. Tree maintenance may consist of pruning, removals, stump grinding, planting, staking, pest control, fertilizing, watering, emergency response, arborist services, inventory and banner hanging work.
When used in this scope of services, the following terms shall have the following meanings:
a) “Public Works Department Representative” or “City’s Representative” shall refer to the City’s Deputy Director of Public Works, or designee. b) “Tree” refers to both woody trees and palms, unless otherwise specified.
The Contractor shall provide all labor, equipment, and materials necessary to perform the scope of services in accordance with the specifications set forth herein. The work shall be done in accordance with the current The Greenbook: Standard Specifications for Public Works Construction.
The scope of work includes the following, in accordance with the specifications set forth herein:
a) Contractor will perform complete prunes on approximately 5,500 City trees in the grid each year over a seven-, five- or three-year period, as determined by the City at contract award.
b) Contractor will perform complete prunes on approximately 1,000 palm trees each year.
c) Contractor will perform a combination of Tree Aesthetic Trimming via Aerial Unit or Climbing, on approximately 7,000 City trees over a five-year trim cycle in the City’s landscape maintenance districts. This would equal approximately 1,400 trees each year.
The number of trees indicated here are estimates to date based on the City’s tree inventory system. The exact number of trees to be pruned at any one time will be City of West Covina Request for Proposals
determined when specific addresses and locations are provided at contract award and updated each year, as needed.
2. LICENSE REQUIREMENTS
Contractor shall possess all contractor’s licenses in form an class as required by all applicable laws with respect to all the work to be performed under this contract; including but not limited to a valid State of California Class C‐27 (Landscape Contractor} and Class C‐61/D‐49 (Tree Service Contractor) in accordance with the provisions of the Contractor’s License (California Business and Professions Code, Section 7000, et. Seq.) and rules and regulations adopted pursuant thereto at the time this contract is awarded.
3. WORK HOURS
The Contractor shall accomplish all normal work required by this scope of services between the hours of 7:00 a.m. and 5:00 p.m., Monday through Friday (“normal working hours”). The Public Works Department Representative may grant, on an individual basis, permission for Contractor to perform services outside of normal working hours, provided that no maintenance functions that generate noise that would cause annoyance to residents of the area shall be commenced before 7:00 a.m.
During normal working hours, Contractor’s project team assigned to West Covina shall not perform work to any other person or entity without prior permission from the Public Works Department Representative.
4. SUPERVISION & STAFF
The Contractor shall assign a supervisor to be on site each working day during normal working hours. The assigned supervisor and project staff shall have skills, expertise, training, and experience in arboriculture, including pest control, soils, fertilizers and plant identification. The supervisor must be fluent in the English language. The supervisor shall be thoroughly knowledgeable of the scope of services and specifications.
5. UNIFORMS
Contractor’s staff performing work for West Covina shall wear company uniforms, to include company shirts with the company’s name and the individual’s name, and shall exhibit a clean, neat professional appearance.
6. PUBLIC RELATIONS
Contractor shall endeavor to maintain good public relations at all times. The work shall be conducted in a manner, which will cause the least possible interference and annoyance to the public.
7. COMMUNICATIONS
City of West Covina Request for Proposals
The Contractor shall provide a cellular telephone to each supervisor. Each supervisor shall carry the telephone on his/her person always during the workday for communication with the City’s Representative. Each supervisor shall be on call 24 hours per day for emergencies and shall respond to a call from the City’s Representative regarding an emergency condition within one (1) hour.
8. RESPONSE TIMES
During normal working hours, Contractor shall respond to a non-emergency tree issue that is outside of the regularly scheduled trim cycle, within two (2) working days of a written notification by the Public Works Department Representative. After normal working hours, Contractor shall respond to a request for emergency services within one (1) hour.
If Contractor fails to respond within the timeframes specified herein, City may cause necessary work, as determined by the Public Works Department Representative, to be performed by City crews or other contractors. City may deduct any costs incurred by the City from the payment for the month in which the work was performed.
9. VEHICLES AND EQUIPMENT
Maintenance – Contractor’s vehicles and equipment shall of the latest and most efficient design. Contractor’s vehicles and equipment be maintained both visually and operationally. Paint and body of vehicles shall be maintained in good condition with no visible rust or body damage. Contractor’s employees shall operate vehicles at all times in compliance of State or California Department of Motor Vehicles, Cal/OSHA, and all other applicable State and local requirements.
Signs – All Contractor vehicles shall have safety features and shall be painted a uniform color and shall bear in legible letters the Contractor’s name and the following wording on an affixed magnetic sign on both the driver and passenger doors when actively operating with the City limits:
“Contracted to Serve the City of West Covina”
“Tree Maintenance - (626) 939-8458”
Parking of Contractor’s Vehicles – Contractor shall not park Contractor’s vehicles overnight on City streets.
10.MEASUREMENTS
a) The size of all woody trees shall be determined by measuring the diameter at breast height (DBH). This is the diameter of the trunk at breast height, located four and one‐half (4.5) feet above the base of the trunk. For multi-trunk trees. Or trees that branch below four and one‐half feet, the diameter of the largest trunk at four and one‐half feet above base shall be used to determine the size.
City of West Covina Request for Proposals
b) Height shall be used to determine the size of the palms; and is measured from the base of the trunk to the bud initiation zone.
11.INCREASE OR DECREASE IN QUANTITIES
The City reserves the right to increase or decrease the quantity of any item(s) or portion(s) of the work described in the specifications or the proposal form or to omit portions of the work so described as may be deemed necessary or expedient by the City Arborist or designated representative. Alterations, modifications or deviations from the work described in the scope of services by Contractor shall be subject to the prior written approval of the City.
12.WORK LISTS
a) Grid Pruning ‐ The Public Works Department Representative will identify pruning locations by highlighting the corresponding streets on the map, which will be provided to the Contractor, along with a specific pruning assignment such as full trim, clean, raise, or palm trimming. The Contractor shall document all work onto a City Contractor Work List (Appendix B) and record the location, species, size, work type, quantity, unit costs and lump sum amounts for each tree trimmed. b) Park/Slope Tree Aesthetic Trimming – Aerial Unit
i) Park/Slope Tree Aesthetic trimming will be performed on trees located out of the public right-of-way that can be safely reached with an aerial unit. These trees are typically located within City parks, landscape maintenance districts (slope areas) and City facilities. The Contractor will be given specific locations for sites to be trimmed by the Public Works Department Representative prior to any work being performed. Tree quantities for this type of trimming shall be determined and agreed upon prior to any work being performed. Clean up and removal of all trimmings shall be included at no additional charge. ii) Trees designated by the City for aesthetic trimming shall be trimmed, shaped and thinned. The trimming shall provide a symmetrical shape and aesthetically pleasing appearance typical of the species. In addition, trees shall be trimmed to provide a minimum clearance of fifteen (15) feet over the roadway and nine (9) feet over walkways (unless otherwise directed by the Public Works Department Representative). Trees shall also be trimmed to remove any obstruction around traffic control devices, traffic signs and streetlights.
Additional trimming shall be performed to mitigate any extreme effect of the clearance trimming and provide an aesthetic appearance acceptable to the City’s Representative.
iii) The specific techniques employed shall be consistent with industry practice for the size and species of tree being trimmed. All dead, broken, damaged, diseased or insect infested limbs shall be removed at the trunk or main branch.
All cuts shall be made sufficiently close 1/2 inch; to the parent stem so that City of West Covina Request for Proposals
healing can readily start under normal conditions. All limbs 2 inches or greater in diameter shall be undercut to prevent splitting. The remaining limbs and branches shall not be split or broken at the cut. All crossed or rubbing limbs shall be removed unless removal will result in large gaps in the general outline of the tree. All trees shall be thinned of smaller limbs to distribute the foliage evenly.
c) Park/Slope Tree Aesthetic Trimming – Climber
i) Park/Slope Tree Aesthetic Trimming will be performed on trees located out of the public right-of-way that cannot be safely reached with an aerial unit that must be climbed in order to complete the necessary trimming. These trees may be located within City parks, landscape maintenance districts (slope areas) and City facilities. These trees are typically located within the higher reaches of the City’s landscape maintenance districts (slope areas) as well as areas of City parks that do not allow large vehicle access. The Contractor will be given specific locations for sites to be trimmed by the City’s Representative prior to any work being performed. Tree quantities for this type of trimming shall be determined and agreed upon prior to any work being performed. Clean up and removal of all trimmings shall be included at no additional charge. ii) Trees designated by the City for aesthetic trimming shall be trimmed, shaped and thinned. The trimming shall provide a symmetrical shape and aesthetically pleasing appearance typical of the species. In addition, trees shall be trimmed to provide a minimum clearance of fifteen (15) feet over the roadway and nine (9) feet over walkways, unless otherwise directed by the Public Works Department Representative. Trees shall also be trimmed to remove any obstruction around traffic control devices, traffic signs and streetlights.
Additional trimming shall be performed to mitigate any extreme effect of the clearance trimming and provide an aesthetic appearance acceptable to the City.
iii) The specific techniques employed shall be consistent with industry practice for the size and species of tree being trimmed. All dead, broken, damaged, diseased or insect infested limbs shall be removed at the trunk or main branch.
All cuts shall be made sufficiently close 1/2 inch; to the parent stem so that healing can readily start under normal conditions. All limbs 2 inches or greater shall be undercut to prevent splitting. The remaining limbs and branches shall not be split or broken at the cut. All crossed or rubbing limbs shall be removed unless removal will result in large gaps in the general outline of the tree. All trees shall be thinned of smaller limbs to distribute the foliage evenly. d) Removals and Plantings – The Public Works Department Representative will provide a work list consisting of location, tree species, size, work type, quantity, unit costs and lump sum amounts.
City of West Covina Request for Proposals
e) Inspection – The Contractor shall notify the Public Works Department Representative upon completion of each work list and shall not process any work list for invoicing until all sites on the list have been inspected by the Public Works Department Representative. Also, daily, or as required by the City, the Contractor or its supervisor may walk the project with the Public Works Department Representative for determining compliance with the specifications or to discuss required work. Any tree(s), which in the opinion of the Public Works Department Representative, have not been pruned, removed or planted according to the conditions of the specifications set forth herein shall be brought to the attention of the Contractor and, if not corrected, payment to the Contractor will not be made until the condition is corrected.
f) Service Requests and Location Lists – The Public Works Department Representative may give Contractor additional service requests and location lists each day, in addition to the weekly or grid schedule list. This work will be considered as normal work and not subject to emergency work cost or crew rental costs.
13.TREE SITE INVENTORY DATABASE
The City currently has over 34,000 tree sites (trees, stumps, vacant) inventoried with over 24,000 trees maintained in a computerized database and tree management software package. Contractor shall provide and maintain a computerized tree inventory system of all trees serviced for the City. The Contractor shall provide the Public Works Department with a state-of-the-art record keeping software system that allows the Public Works Department to monitor and maintain information regarding the City’s Urban Forest maintenance program. The system shall provide detailed information which includes GPS location of trees, species, site information, work histories, service requests, pictures of “before” and “after” trimming that is suitable for reproduction and summary reports. City staff shall be provided direct access to the software.
The Public Works Department currently utilizes the Arbor Access tree inventory system through West Coast Arborists, Inc. Contractor shall provide a comparable system and seamlessly migrate data to the new system within 30 days of receiving data from current system.
14.TREE INVENTORY LIST
All trees that are in the tract in which the Contractor is working, shall be recorded onto a City Tree Inventory List (Appendix E). The Tree Inventory along with the list of trees pruned/removed shall be given to the Public Works Department Representative monthly.
Each field on the inventory sheet should be filled in as follows:
a) Right-of-Way – The public right-of-way (and/or tree maintenance easement) as recorded in the development plans. The measurement will be the width of the City of West Covina Request for Proposals
parkway, or in areas in which there is no parkway, the designated footage beginning from the curb face.
b) Address – The house number and complete street name. If the tree is on the side of a corner house, the name of the intersecting street shall be included. c) Species – Species, including hybrids, varieties and cultivars. d) Diameter at Breast Height (DBH) – The measurement of the trunk diameter at
4.5 feet from the base. Multi‐trunk trees shall be recorded by using the DBH of the largest trunk followed by the letter M and the total amount of the trunks.
Example: A multi‐trunk tree with the largest trunk measuring 12 inches in diameter and having a total of 4 trunks would be recorded as 12M4.
15.WORK SITES
Work sites include, but are not limited to, parkways, medians, greenbelts, tree easements, parks and other City facilities.
16.DELETIONS
At the Public Works Department Representative’s option, any contract areas, work list or pruning map, or portion thereof, may be deleted or adjusted by notifying the Contractor in writing before work begins.
17.STANDARD CREW RENTAL
The standard crew is three (3) employees, one (1) chipper truck, one (1) chipper and all necessary hand tools. The crew equipment can be modified to complete any type of miscellaneous tasks including special projects that may consist of extraordinary work.
18.EMERGENCY RESPONSE WORK SCHEDULE
Emergency response work may be required to mitigate safety hazards outside of normal working hours.
a) Emergency response work is work performed after normal working hours (7 a.m. to 4 p.m., Monday through Friday, excluding holidays). Emergency response work does not include service requests and location lists assigned during normal working hours.
b) Emergency response work will not be performed without prior approval by the Public Works Department Representative unless a condition exists wherein it appears there is a danger of injury to persons or property.
City of West Covina Request for Proposals
c) The City reserves the right to cause any emergency response work deemed necessary by the Public Works Department Representative to be performed by the City crews or other contractors, at no cost to the Contractor. d) Emergency response and crew rental rates begin when the crew arrives on site and begins work, and end at the completion of the work requested by the City.
The City will not pay Portal to Portal.
19.SAFETY MEASURES
a) The Contractor shall comply with Cal/OSHA requirements for worker safety and applicable American National Standards Institute (ANSI) standards, including, but not limited to, Z133 Safety Requirements.
b) Any person working in proximity to electrical conductors shall be properly trained in electrical hazard recognition and avoidance, and possess the appropriate qualifications required by the State of California. c) Any dead tree, tree with excessive decay, or tree with a substantial defect such as a split, crack, or unstable root system, shall be reported immediately to the Public Works Department Representative.
d) The Contractor shall postpone any tree maintenance activity wherein a vehicle is in proximity and such activity has the likelihood of causing damage to the vehicle. In such instances, it is the responsibility of the Contractor to immediately notify the vehicle owner and request to have the vehicle moved to a safe location. Contractor shall report any abandoned vehicle to the West Covina Police Department.
20.PRESERVATION OF PROPERTY
a) The Contractor shall carefully protect from damage all trees, shrubs, ground covers, turf irrigation, water service, fences, sidewalk, buildings, automobiles, street lights, street signs, or any other facilities located on or adjacent to the job site.
b) Should any direct or indirect damage or injury result to any public or private property by or because of any act, omission, neglect or misconduct in the execution of work, on the part of the Contractor or the Contractor’s employees, such property shall be restored by the Contractor, to a condition equivalent to that existing before damage occurred.
c) The Contractor shall be responsible for the complete removal and replacement of trees requiring removal and/or replacement due to the Contractor’s faulty maintenance or negligence, as determined by the Public Works Department Representative. Replacement shall be made by the Contractor in the kind and City of West Covina Request for Proposals
size of tree as determined by the Public Works Department Representative.
Where there is a difference in value between the tree removed and the value of the replacement tree, City will deduct this difference from Contractor’s next monthly payment. In all cases, the value of any trees requiring removal and/or replacement will be determined by the Public Works Department Representative, using the latest Council of Tree and Landscape Appraisers – Guide for Plant Appraisal.
21.PRESERVATION OF WILDLIFE
Contractor shall take reasonable efforts to protect and preserve the nests, or nesting cavities, of beneficial birds and other beneficial animals, unless doing so would create a hazardous condition.
22.QUALITY OF WORK
All work performed by the Contractor shall comply with good arboreal practices within the industry for the particular species of trees being maintained. Work quality must be consistent with standards as specified in the International Society of Arboriculture’s (ISA) “Best Management Practices” and ANSI A300.
The Contractor shall be skilled in arboriculture and have the expertise necessary to perform all duties to the highest standard.
The Public Works Department Representative shall be the sole judge as to the adequacy and quality of the services provided by the Contractor.
23.DISEASE CONTROL
Any monocot or dicot species that is known to transmit an infectious disease prevalent in the landscape shall be pruned with handsaws, pole saws or reciprocating saws only. Prior to pruning, all saw blades must be sterilized by a ten (10) minute immersion in a bucket of water containing twenty‐five (25) percent chlorine bleach. A fresh solution shall be mixed daily. Each tree shall be pruned utilizing a blade that has been sterilized in this fashion, thereby preventing tree‐to‐tree disease transmission via the saw blade. After a tree has been pruned, the saw blade shall not be utilized again until it has been sterilized by the ten (10) minute immersion method described above.
24.RESPONSIBILITY FOR DAMAGES
The Contractor shall be responsible for all damages to people and/or property that occur as a result of the fault or negligence of the Contractor or its employees in connection with the performance of this work.
25.CONFORMING TO STATE AND FEDERAL GUIDELINES FOR STORM WATER
POLLUTION PREVENTION
City of West Covina Request for Proposals
State and Federal guidelines for storm water pollution prevention are known as Best Management Practices (BMPs). These practices will help reduce groundwater contamination and pollution to our wetlands, beaches, and coastlines. Since landscaping can and does contribute to storm water pollution, BMP guidelines taken from the California Storm Water Quality Association’s Handbook are provided for the Contractor’s reference. In addition, these BMP’s shall be reviewed with any new employee before he begins work in the field, and with all crews on at least an annual basis. (See Appendix G)
26.PERMITS AND LICENSES
Prior to the start of any work, the Contractor shall obtain all required City permits. The City will issue the permits at no charge to the Contractor. The Contractor and all subcontractors shall be licensed in accordance with the California Business and Professions Code. The Contractor shall also obtain all other permits, licenses, certificates, or authorizations required by any governing body or entity.
27.TRAFFIC CONTROL PERMIT
When a street closure, lane closure, or detour is necessary for Contractor’s performance of work, the Contractor shall prepare and submit a permit application and shall attach two copies of the proposed traffic control signing, barricading and/or detour routing. The permit application and accompanying attachments will be reviewed by the City’s Traffic Engineer. Upon the Traffic Engineer’s approval, a no‐fee permit will be issued. No street closure, lane closure, detour or other work requiring traffic control shall commence prior to issuance of said permit.
28.SIGNS, BARRICADES, AND DELINEATORS
The Contractor shall provide and install barricades, delineators, warning devices and construction signs in accordance with the current California Temporary Traffic Control Handbook published by the California Inter‐Utility Coordinating Committee, the Work Area Traffic Control Handbook (WATCH) and the current Caltrans Manual on Uniform Traffic Controls guidelines for traffic controls in construction and maintenance work zones unless otherwise approved by the City Engineer. During adverse weather or unusual traffic or working conditions, Contractor shall place additional traffic control devices as directed by the Public Works Department Representative.
29.HEALTH AND SAFETY TRAINING AND INSPECTIONS
Contractor shall be responsible for providing all employee health and safety training and personal protective equipment in accordance with applicable laws and regulations potential hazards that may be encountered in performance of the work and provide copies of the certified training records upon request by the City. Contractor shall be responsible for proper maintenance and/or disposal of Contractor’s and its employees’ personal protective equipment and material handling equipment. The Contractor will be City of West Covina Request for Proposals
responsible for all work zone safety inspections and regular training of all staff setting up any traffic control.
30.PRUNING – GENERAL REQUIREMENTS
a) Complete pruning includes: raising the canopy height for building and right-of-way clearance, eliminating deadwood, crossing branches, and other safety concerns; shaping and thinning for the health for the health of the tree and for aesthetics. b) Pruning shall be in strict accordance with all standards and methods as prescribed by the International Society of Arboriculture (Appendix A). c) The Contractor shall prune to retain the natural structure of each tree species, unless otherwise directed by the Public Works Department Representative, and have the knowledge and ability to determine each tree species response to pruning. Pruning patterns shall be consistent so that visual continuity is maintained, and the value of all City trees pruned is increased. d) The use of chain saws shall be restricted to those cuts that cannot be made with hydraulic, pneumatic, or manually operated lopping shears. All blades, chains and other cutting devices shall be kept sharpened, to make a clean final cut, with the bark intact and free from stripping or shredding. Wound dressings are not permitted.
e) Pruning cuts shall be made carefully and at the proper location; this will be back to the parent branch or trunk, just to the outside of the branch collar and branch bark ridge.
f) Branch cuts shall be kept as small as possible to prevent excessive decay. No live branch greater than eight (8) inches in diameter (measured at the base of the branch) shall be removed without authorization from the Public Works Department Representative, unless said branch is weakly attached or has other significant defect.
g) Limbs, measuring two (2) inches or greater in diameter, shall be removed using the three‐cut method (Appendix A).
h) When pruning mature trees, no more than twenty‐five (25) percent of the leaf‐ bearing canopy should be removed. Live Oaks are limited to ten (10) percent. i) When reducing the length of a limb back to a lateral branch, the lateral should be at least one-third the diameter of the portion removed. j) Young trees shall be pruned primarily to improve structure (Appendix A). k) Private trees that are encroaching upon a City sidewalk or street, and are not City of West Covina Request for Proposals
providing proper height clearance requirements, shall be raised on the street‐side only to mitigate nuisance or hazard. The cost shall be adjusted to one-half that for complete raise.
l) The use of climbing spurs, gaffs, or any other climbing device that causes puncture wounds is prohibited, except for aerial rescue efforts, or during removals. m) The Contractor shall not prune any tree(s), which have been pruned by a resident or homeowner and have been trained, cut, or sheared in such a way to form a hedge, espalier, or picturesque shape, and have not been trained in the normal landscape shade tree standard of pruning. Such trees shall not be recorded on the work list. These trees are to be noted, and the Contractor shall inform the Public Works Department Representative of them by address.
n) Any inappropriate piece of metal, wire, rubber, wood, or other material that is damaging the growing tissue of a tree or predisposes the tree to irreparable damage in the future, shall be removed. If it is determined that the material cannot be removed without further damage to the growing tissue of the tree, it shall not be removed, but necessary actions shall be taken to reduce the impact of this material to the tree by cutting out as much of the exposed surface of it as possible. o) Vines that are entwined on the trunk or throughout the limb structure shall be removed with caution, avoiding injury to tree.
31.PRUNING – WORK TYPE DESCRIPTIONS
Below are descriptions of the types of work may be assigned to the Contractor. All general requirements for pruning shall be followed.
a) Grid Pruning – Grid pruning means routine tree pruning per pre‐designated districts/grids on a scheduled cycle or any grouping of seven (7) or more trees near one another, within an approximate 200‐yard radius, and shall be paid as grid pruning even when off the regularly scheduled district/grid plan. b) Full Pruning – The objective is to improve tree structure, reduce wind sail effect, allow for improved light penetration, provide proper clearances, and to remove dead or other undesirable limbs.
Selective pruning shall be implemented; any or all pruning techniques shall be applied depending on the requirements of each tree. These include structural pruning, crown cleaning, crown thinning, crown reduction, crown raise and crown restoration.
c) Crown Raise – In areas where raises are specified, no other type of pruning shall be done. A crown raise is removal of lower branches only, to provide proper height clearance. Fourteen and one-half (14.5) feet clearance is required over streets, City of West Covina Request for Proposals
where applicable. Nine (9) feet clearance is required over parkways and sidewalks.
Eleven (11) feet clearance is required over equestrian trails. To avoid destroying the natural structure of small trees, they shall not be raised to the afore mentioned specifications. Instead, such trees shall be pruned to reduce the length of the obstructing limbs.
d) Crown Cleaning – In areas where cleaning is specified, no other type of pruning shall be done. Crown cleaning is the removal of dead, dying, diseased, broken and weakly attached branches. Crown cleaning shall also include crown raise, when needed to provide proper clearance.
e) Crown Reduction – In areas where height issues are specified, no other type of pruning shall be done. Crown reduction is used to reduce the height and/or spread of a tree. Thinning cuts are most effective in maintaining the structural integrity and natural form of a tree and in delaying the time when it will need to be pruned again.
The lateral to which a branch or trunk is cut should be at least one‐half the diameter of the cut to be made.
f) Palm Pruning – Palm fronds are to be removed so that a 90‐degree angle is achieved. The angle shall be measured from the horizontal axis of the growing point base.
All dead fronds, flower stalks and fruit stalks shall be removed and cut as close to their base as possible without damaging adjacent fronds or trunk tissue. Loose petioles from previous pruning operations shall be removed carefully.
When pruning palms in the Phoenix genus it is imperative to sterilize all pruning equipment to avoid possible tree‐to‐tree transmission of the disease Fusarium oxysporum.
32.SELECTIVE PRUNING
When performing any of the types of pruning, it is imperative to employ selective pruning to prevent over pruning. If any tree in an assigned area requires a lesser amount of pruning than what has been assigned, only that which is necessary will be performed.
33.TREE REMOVALS
a) All tree removal operations shall be in strict accordance with the methods prescribed by the International Society of Arboriculture. b) Trees designated for removal by the Public Works Department Representative will be marked with a dot, using white paint, on the trunk, just above the root collar of the tree. If for any reason there is doubt regarding the trees(s) to be removed, the Public Works Department Representative will be contacted before work commences.
City of West Covina Request for Proposals
c) Felling is permitted provided it can be safely achieved without endangering surrounding property and will not interfere with vehicular traffic. A tag line(s) shall be used to direct fall always. All bystanders shall be kept at a safe distance from the work site.
d) Trees too large to fell shall be removed in sections. Each section shall be cut into a size that can be handled easily and safely by one tree worker. If section is too heavy for one worker, it shall be rigged and lowered to the ground. The means of lowering shall be acceptable to the Public Works Department Representative. e) Stump grinding shall be incorporated with the removal of the tree and performed on the same day. The underground service alert regional notification center (Dig Alert) must be called prior to the start of the removal list, to allow enough time for each site to be marked before work begins.
f) The depth of stump grind shall be no less than eighteen (18) inches below lowest surface grade. The grind shall comprise the entire stump below soil surface and any uplifted portion of the soil caused by the root flare. Exposed roots, whether in the public right-of-way or private property, shall be traced and ground or chopped out to a depth of no less than eight (8) inches below the lowest surface grade. If irrigation is damaged it shall be repaired immediately. The site shall be backfilled with a mix of 60% soil and 40% of the remaining wood chips; then firmly tamped down to allow for as little settling as possible. All excess wood chips and soil shall be hauled away. When complete, the work site shall be level and at the original soil grade of the surrounding area.
34.TREE PLANTING AND STAKING
a) Trees to be planted by the Contractor shall comply with the Specifications for Procuring Container Grown Landscape Trees (Appendix D). b) All trees shall be planted according to the standards prescribed by the International Society of Arboriculture. Contractor shall comply with the standard plan for tree planting, as per Standard Plans for Public Works Construction (SPPWC), Std. Plan No 518-3, Sheet 2 (Appendix H).
c) Contractor shall comply with DigAlert requirements, as set forth in California Government Code section 4216 et seq., before the excavation of any tree‐planting site.
d) Prior to planting, the natural root flare must be identified. Any soil that may be covering the root flare must be removed. The planting hole shall be dug to a size of two times the width of the root ball, leaving the bottom firm, to prevent the tree from settling. The container shall be removed carefully to prevent root or stem damage; the tree shall not be pulled by the stem. If the container does not come City of West Covina Request for Proposals
off easily, it shall be cut on one or more sides, from top to bottom, to allow its removal. Circling roots shall be separated and spread outward. Densely matted roots that cannot be teased apart shall be cut cleanly in two places. e) The tree shall be lifted by the root ball only and carefully placed in the planting hole. The root ball shall be oriented so that the tree stands vertically, with the top of the root ball approximately one to two inches higher than the soil grade. Backfill shall be native soil only with no rocks greater than three inches diameter. Soil shall not be placed on top of the root ball. Contractor shall displace air pockets in the backfill by moderately tamping with shovel handle and watering in. Contractor shall check for settling and add backfill if necessary. To avoid compaction of the soil, Contractor shall not tamp the backfill with excessive pressure or use broad, heavy objects.
f) Any tree that can stand upright without support and would be able to withstand prevailing winds along with yearly Santa Ana wind occurrences shall not be staked. g) If upon determining a tree cannot support itself, two stakes of good quality treated lodge pole pine not exceeding eight (8) feet in length and no more than two and one‐half (2.5) inches in diameter shall be used. The stakes shall be placed in a northwest / southeast configuration to give maximum support during heavy wind conditions and placed outside the root ball, avoiding any damage to roots. Stakes shall be pounded down until sufficiently stable. The top of the stakes interfering with branch structure shall be cut off below the lowest branch where the tree’s growth habit permits.
h) Trees shall be tied to stakes using rubber cinch ties, thirty‐two (32) inches in length, attached by a method of a figure eight loop between the tree trunk and each stake.
Ties shall be attached to stakes with galvanized nails driven into the stakes. A minimum of two (2) ties shall be used, placed high enough on the trunk to support the crown. Additional ties shall be placed lower on the trunk if needed to straighten.
Ties shall be taught enough to prevent trunk from rubbing against the stakes, but with a modest amount of slack to allow movement of the tree. Ties shall not be placed in branch crotches.
i) A plastic guard shall be placed loosely around the base of the trunk. j) A watering basin shall be placed around the outer edge of the root ball in areas where run‐runoff will occur. The basin shall be in the form of a tightly compacted soil berm, three inches in height. A watering basin is not required on turf or dense groundcover.
35.STAKING ONLY
The Contractor shall stake any tree that is unable to stand upright on its own, whether the existing stakes have become loosened, damaged, incorrectly installed, or where the City of West Covina Request for Proposals
stakes are absent. This work shall be performed in any area where the Contractor is pruning or where otherwise directed by the Public Works Department Representative. All the standards shall be followed. (See Appendix F)
36.STAKE REMOVAL
The Contractor shall remove stakes from trees that have achieved enough stability and grown to at least three (3) inches diameter at breast height (DBH). The stakes should be pulled completely out of the ground when possible; otherwise, the stakes shall be cut down below grade and backfilled with soil.
All undamaged tree stakes will be re-used. Any excess tree stakes that are suitable for re‐use shall be returned to the City. The Contractor shall dispose of all damaged tree stakes.
Stake removal shall be performed in any area where the Contractor is pruning, at no charge to the City.
37.REMOVAL OF BRUSH AND DEBRIS
The Contractor shall be responsible for the removal and disposal of all debris, such as wood, branches, brush, chippings, and any other material resulting from tree maintenance operations.
a) Contractor must comply with all State and local laws and regulations applicable to and governing such disposal.
b) Disposal of all Eucalyptus wood infested with the larvae of the Eucalyptus Long Horned Borer shall comply with the requirements of California Public Resources Code section 4714.5.
38.TREE WATERING
Watering is to be performed by a one‐man crew with a water truck for newly planted trees newly planted trees for the first year after initial planting or when the tree is determined to be established. Watering will occur along various routes including landscape medians, parkways, parks, and City facilities. At the discretion of the Public Works Department Representative, older trees will be included on a watering schedule to be provided by the City.
39.ARBORIST SERVICES
On occasion, the City requires tree evaluations including written reports. Upon request by the City, the Contractor shall prepare detailed arborist reports, tree risk assessment reports, tree evaluations and site inspections. Reporting may be requested on as little as one tree to an entire Urban Forest population and is handled on a case‐by‐case basis.
City of West Covina Request for Proposals
40.MILLING
On occasion, the City may request for some of the removed urban forest material be milled down for special projects. The Contractor shall such services upon request. Milling can be performed on or off site.
City of West Covina Request for Proposals
APPENDIX A
TREE PRUNING METHODS
REASONS FOR PRUNING
The goals set forth in pruning are to improve tree structure, reduce hazards; provide clearances, and increase light and air penetration.
PRUNING CUTS
a. Each cut should be made carefully, at the correct location, leaving a smooth surface with no jagged edges or torn bark.
b. When pruning lateral branches, the final cut should be made back to the parent branch or trunk, just to the outside of the branch collar and branch bark ridge.
When removing a dead branch, the final cut should be made just outside the collar of living tissue. If the collar has grown along a branch stub, only the dead stub should be removed (Figure A1).
c. To prevent bark tearing, large limbs should be removed using the three-cut method. The first cut undercuts the limb one or two feet out from the parent branch or trunk. The second cut, made on the top, is positioned slightly farther out than the undercut. The third cut is to remove the stub (Figure A2). d. When it is necessary to reduce the length of the parent branch or leader, it should be cut back to a lateral branch that is large enough to sustain itself and to assume apical dominance. The cut should bisect the angle between the branch bark ridge and an imaginary line perpendicular to the branch or stem being removed (Figure A3).
City of West Covina Request for Proposals
STRUCTURAL PRUNING OF YOUNG TREES
No more than 25 percent of the canopy should be removed in any one year. a. Remove any broken, dead, dying, or damaged branches. b. Select and establish a dominant leader. This should be the strongest vertical stem. Co-dominant stems should be subordinated (cut back) or removed (Figure A4).
c. Select and establish the lowest permanent branch.
d. Select and establish scaffold branches. These branches should be well attached, appropriate in size, and have proper vertical and radial spacing. The vertical spacing should be at least 18 inches for larger tree species and 12 inches for smaller species.
e. Select and subordinate temporary branches below the lowest permanent branch and among the scaffold branches. These branches should be maintained while the tree is young.
City of West Covina Request for Proposals
CO-DOMINANT STEMS
If two branches develop from apical buds at the tip of the stem, they will form co-dominant stems. This type of branch structure produces narrow angles at the point of attachment that leads to the formation of included bark. This is bark that becomes enclosed inside the crotch as the two branches grow and develop. Included bark weakens the branch attachment, making the tree more prone to failure. It is best if one co-dominant stem is removed when the tree is young. When faced with large co-dominant branches in older trees, these should be suppressed by reducing the length of the least vigorous limb, thus slowing its growth. The relative size of a branch in relation to the trunk is more important for strength of branch attachment than is the angle of attachment.
PRUNING MATURE TREES
No more than 25 percent of the canopy should be removed in any one year. Pruning cuts should be kept as small as possible. The various pruning techniques are as follows. a. Crown Cleaning: Selective removal of dead, dying, diseased, broken, or weakly attached branches.
b. Crown Thinning: Includes crown cleaning as well as selective removal of branches to increase light and air penetration, reduce weight, and reduce windsail effect. The natural structure and shape of the tree should be preserved, and an even distribution of inner lateral branches should be maintained throughout the canopy. Care must be taken to avoid “lion tailing”, which is created when excessive laterals are removed from a limb, leaving most of foliage at the end, thus causing a weight imbalance.
c. Crown Raise: The removal of lower branches to provide proper height clearances. It is imperative that the crown is not raised excessively. A properly raised tree should have a well-formed, tapered structure, which will be able to uniformly distribute stress; approximately one-half of the foliage should originate from branches on the lower two-thirds of the tree. d. Crown Reduction: Used to reduce the size of a tree. Limbs are cut back to their point of origin or to a lateral capable of sustaining the remaining limb and assuming apical dominance. When a branch is cut back to a lateral, no more than one-fourth of its foliage should be removed. The remaining lateral branch must be at least one-third the diameter of the branch removed, but this rule may vary with species, age, climate, and the condition of the tree.
Consideration must also be given to the ability of the species to sustain this type of pruning.
e. Crown Restoration: Is the selective removal of water sprouts, and the removal of all stubs and dead limbs to improve a trees structure and form. This method of pruning is usually done because of storm damage or a previous topping. One to three vigorous sprouts on main branch stubs are selected to become permanent branches and to re-form a more natural-appearing crown. These sprouts may need to be subordinated to control apical growth and ensure adequate attachment for their size. Restoration usually requires several pruning jobs over several years.
City of West Covina Request for Proposals
APPENDIX B
CITY CONTRACTOR WORK LIST
City of West Covina Request for Proposals
APPENDIX C
CITY TREE INVENTORY LIST
City of West Covina Request for Proposals
APPENDIX D
SPECIFICATIONS FOR PROCURING CONTAINER GROWN LANDSCAPE TREES
PROPER IDENTIFICATION
All trees shall be true to name as ordered or shown on the planting plans and shall be labeled individually or in groups by species and cultivar (where appropriate).
COMPLIANCE
All trees shall comply with federal and state laws and regulations requiring inspection for plant disease, pests and weeds.
TREE CHARACTERISTICS AT THE TIME OF SALE OR DELIVERY
A. TREE HEALTH
1. Trees shall be healthy and vigorous; free of injury from biotic (insects, pathogens, nematodes, etc.) and abiotic agents (herbicide toxicity, salt injury, improper irrigation, etc.).
2. The size, color and appearance of the leaves shall be typical for the time of year and stage of growth of the species/cultivar; and shall not be stunted, misshapen, tattered, discolored (chlorotic or necrotic) or otherwise atypical.
3. The length and diameter of shoot growth throughout the crown shall be typical for the age and size of the species/cultivar.
4. Overall height and trunk diameter shall be typical for the age, species/cultivar and container size.
B. CROWN
Central Leader: The best quality shade trees, and most evergreen trees, have a dominant or central leader or trunk that extends up to the top of the canopy. Shade trees of lesser quality have two or more leaders or trunks, which compete against each other.
Branches that have narrow angles of attachment and co-dominant stems tend to break at the point of attachment, especially when associated with included bark. Trees purchased from the nursery should have a single, relatively straight central leader and tapered trunk, free of co-dominant stems that compete with the central leader. The central leader should not have been headed. However, in cases where the original leader has been removed, an upright branch at least ½ (one-half) the diameter of the original leader just below the pruning point shall be present.
City of West Covina Request for Proposals
City of West Covina Request for Proposals
City of West Covina Request for Proposals
City of West Covina Request for Proposals
City of West Covina Request for Proposals
APPENDIX E
STORMWATER BEST MANAGEMENT PRACTICES
City of West Covina Request for Proposals
City of West Covina Request for Proposals
City of West Covina Request for Proposals
City of West Covina Request for Proposals
City of West Covina Request for Proposals
City of West Covina Request for Proposals
City of West Covina Request for Proposals
APPENDIX F
DOUBLE STAKED TREE DRAWING
City of West Covina Request for Proposals
ATTACHMENT F
CERTIFICATE OF INSURANCE
(AS OUTLINED IN ATTACHMENT K, SECTION 5, INSURANCE)
City of West Covina Request for Proposals
CERTIFICATE OF INSURANCE
City of West Covina Request for Proposals
ATTACHMENT G
W-9
City of West Covina Request for Proposals
ATTACHMENT H
STATEMENT OF COMPLIANCE
City of West Covina Request for Proposals
STATEMENT OF COMPLIANCE
The undersigned declares that the Proposal submitted to provide tree trimming and tree maintenance services, as described in, and in response to City of West Covina RFP No. __________, was prepared in strict compliance with the instructions, conditions, and terms listed in the RFP, Scope of Services and Draft Agreement, with exceptions listed below, if applicable. At least one box for each item must be checked.
RFP Instructions and
Terms & Conditions:
No Exceptions Taken Exceptions Taken
Scope of Services: No Exceptions Taken Exceptions Taken Draft Agreement: No Exceptions Taken Exceptions Taken
If any exceptions are taken, this Statement of Compliance shall include a narrative that identifies each item to which the Proposer is taking exception or is recommending change, including the suggested re-wording of the contractual obligations or suggested change in the RFP, and identifies the reasons for submitting the proposed exception or change. When available, please reference specific line-item numbers as provided in the RFP. The City reserves the right to rule as non-responsive and reject any Proposals that are not accompanied with the required documentation as described above.
Signature Date
Printed Name and Title Name of Proposer
[Attach a separate sheet(s) detailing each exception being taken, if applicable] City of West Covina Request for Proposals
ATTACHMENT I
SAMPLE AGREEMENT
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
1 [Name of Contractor]
Form Revised February 2023
MAINTENANCE SERVICES AGREEMENT
BETWEEN
CITY OF WEST COVINA
AND
_____________________________
THIS MAINTENANCE SERVICES AGREEMENT is made and entered into this __ day of _____, 20__ (“Effective Date”), by and between the CITY OF WEST COVINA, a municipal corporation (“City”), and ___________, a [the state where incorporation/organization occurred] [type of organization (corporation, limited liability company, limited partnership, etc.)] (“Contractor”).
RECITALS
A. City proposes to utilize the services of Contractor as an independent contractor to City to ______________, as more fully described herein; and B. Contractor represents that it has the experience and expertise to properly perform such services and holds all necessary licenses to practice and perform the services; and C. City and Contractor desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONTRACTOR
1.1. Scope of Services. Contractor shall provide the professional services described in the Scope of Services attached hereto as Exhibit “A,” incorporated herein by this reference.
1.2. Prevailing Wage Requirements.
(a) Prevailing Wage Laws. Contractor is aware of the requirements of Chapter 1 (beginning at Section 1720 et seq.) of Part 7 of Division 2 of the California Labor Code, as well as Title 8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. This project is a “public works” project and requires compliance with the Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
(b) Payment of Prevailing Wages. Contractor shall pay the prevailing wage Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
2 [Name of Contractor]
Form Revised February 2023
rates for all work performed under this Agreement. When any craft or classification is omitted from the general prevailing wage determinations, Contractor shall pay the wage rate of the craft or classification most closely related to the omitted classification. A copy of the general prevailing wage rate determination is on file in the Office of the City Clerk and is incorporated into this Agreement as if fully set forth herein. Contractor shall post a copy of such wage rates at all times at the project site(s). (c) Legal Working Day. In accordance with the provisions of Labor Code Section 1810 et seq., eight (8) hours is the legal working day. Contractor and any subcontractor(s) of Contractor shall comply with the provisions of the Labor Code regarding eight (8)-hour work day and 40-hour work week requirements, and overtime, Saturday, Sunday, and holiday work. Work performed by Contractor’s or any subcontractor’s employees in excess of eight (8) hours per day, and 40 hours during any one week, must include compensation for all hours worked in excess of eight (8) hours per day, or 40 hours during any one week, at not less than one and one-half times the basic rate of pay. Contractor shall forfeit as a penalty to City Twenty-Five Dollars ($25.00), or any greater penalty set forth in the Labor Code, for each worker employed in the execution of the work by Contractor or by any subcontractor(s) of Contractor, for each calendar day during which such worker is required or permitted to the work more than eight (8) hours in one calendar day or more than 40 hours in any one calendar week in violation of the Labor Code.
(d) Apprentices. Contractor shall comply with the provisions of Labor Code Section 1777.5 concerning the employment of apprentices on public works projects. Contractor shall be responsible for ensuring compliance by its subcontractors with Labor Code Section 1777.5.
(e) Payroll Records. Pursuant to Labor Code Section 1776, Contractor and any subcontractor(s) shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor or any subcontractor in connection with this Agreement. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: (1) The information contained in the payroll record is true and correct; and (2) The employer has complied with the requirements of Sections 1771, 1881, and 1815 of the Labor Code for any work performed by his or her employees on this project. The payroll records shall be certified and shall be available for inspection at all reasonable hours in accordance with the requirements of Labor Code Section 1776. (f) Registration with DIR. Contractor and any subcontractor(s) of Contractor shall comply with the provisions of Labor Code Section 1771 and Labor Code Section 1725.5 requiring registration with the DIR.
1.3. Performance Standards; Liquidated Damages.
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
3 [Name of Contractor]
Form Revised February 2023
(a) Performance Standards. Contractor’s performance of the work to be performed pursuant to this Agreement will be continuously evaluated by the Public Works Department. The methods and standards by which Contractor’s performance will be evaluated include, but are not limited to, reviewing, sampling, conducting inspections, surveying, and assessing complaints.
Failure to perform work in accordance with the specifications of this Agreement is considered unacceptable. The Deputy Director of Public Works, or his/her designee, may provide notice to Contractor of any deficiency, any incident of failure to comply with the specifications set forth in this Agreement or any other unsatisfactory performance.
Contractor shall immediately correct any deficiency, incident of failure to comply with the specifications, or unsatisfactory performance and shall explain to the Deputy Director of Public Works, or his/her designee, in writing within seven (7) working days from the date of receipt of the notice of the deficiency, incident, or other unsatisfactory performance, how and when the performance will be returned to acceptable levels and Contractor’s plans to ensure the unsatisfactory performance will be prevented in the future. After considering the deficiency, incident, or unsatisfactory performance, the Deputy Director of Public Works, or his/her designee, may excuse the deficiency, incident, or unsatisfactory performance or elect any remedy provided by this Agreement. (b) Liquidated Damages.
(i) If Contractor fails to meet specified performance requirements, the City may, in lieu of other remedies provided by law or this Agreement, assess liquidated damages in the amounts set forth herein and deduct them from the next monthly payment to Contractor. However, neither the provision of a sum of liquidated damages for nonperformance or inadequate performance nor the City’s acceptance of liquidated damages shall be construed to waive the City’s right to reimbursement for damage to its property or indemnity against third party claims.
(ii) The amounts of liquidated damages set forth herein have been set in recognition of the following circumstances existing at the time of formation of this Agreement:
(1) All the time limits and acts required to be performed by Contractor are of the essence of this Agreement;
(2) Contractor is experienced in the performance of the work required by this Agreement;
(3) The Agreement contains a reasonable statement of the work to be performed in order that the expectations of the parties are realized. The expectation of City is that the work will be performed with due care in a workmanlike, competent, timely, Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
4 [Name of Contractor]
Form Revised February 2023
and cost-efficient manner while the expectation of the
Contractor is a realization of a profit through the ability to perform the work in accordance with the terms and conditions of this Agreement at the prices set forth in the fee schedule; (4) The parties are not under any compulsion to contract; (5) Contractor’s acceptance of the assessment of liquidated damages against it for unsatisfactory and late performance is by agreement and willingness to be bound as part of the consideration being offered in connection with award of this Agreement to Contractor; and
(6) The liquidated damages specified herein represent a fair approximation of the damages the City would incur as a result of Contractor’s failure to meet the performance standard as to each item for which an amount of liquidated damages is
specified.
(iii) Liquidated damages will be assessed as follows:
(1) Contractor shall pay City or City may withhold and deduct from monies due Contractor liquidated damages in the amount of Two Hundred Fifty Dollars ($250.00) for each calendar day that the Contractor fails to complete work in accordance with the agreed upon work schedule. City will notify Contractor in writing within twenty-four (24) hours of a failure to provide services in accordance with the work schedule.
(2) If Contractor fails to meet any specification identified in Exhibit A, City will notify Contractor in writing of such failure within seventy-two (72) hours. Contractor shall cure the failure within seventy-two (72) hours of receipt of such notice. If such failure is not corrected within such twenty-four (24) hour period, Contractor shall pay City or City may withhold and deduct from monies due Contractor liquidated damages in the amount of Two Hundred Fifty Dollars ($250.00) per failure identified by City, per occurrence. City will assess liquidated damages in the amount of Two Hundred Fifty Dollars ($250.00) per failure identified for each calendar day the failure continues until the performance failure is corrected to the City’s satisfaction. (3) In addition to the amounts set forth above, the City may impose remedies in accordance with the Performance Requirements Summary, attached hereto as Exhibit “C” and incorporated herein, if the performance criteria detailed therein is not met to acceptable standards as determined by the Deputy Director of Public Works or his/her designee.
1.4. Performance to Satisfaction of City. Contractor agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be conducted by the City Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
5 [Name of Contractor]
Form Revised February 2023
Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Contractor to review the quality of the work and resolve the matters of concern;
(b) Require Contractor to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.5. Compliance with Applicable Law. Contractor shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Contractor shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Contractor’s performance under this Agreement.
1.6. Non-Discrimination. In performing this Agreement, Contractor shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy, marital status, sex, gender, gender identity, gender expression, sexual orientation, or military or veteran status, except as permitted pursuant to Section 12940 of the Government Code.
1.7. Non-Exclusive Agreement. Contractor acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.
1.8. Public Records Act Disclosure. Contractor has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Contractor, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 7920.000 et seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in California Government Code Section 7924.510, and of which Contractor informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the court.
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
6 [Name of Contractor]
Form Revised February 2023
2.0. COMPENSATION AND BILLING
2.1. Compensation. Contractor shall be paid in accordance with the fee schedule set forth in Exhibit “B,” attached hereto and made a part of this Agreement (the “Fee Schedule”).
Contractor’s total compensation shall not exceed _______ Dollars ($ _____.00).
2.2. Amendments to the Scope of Services. The City reserves the right to increase or decrease the quantity of any item(s) or portion(s) of the work described in the Scope of Services or to omit portions of the work so described as may be deemed necessary or expedient by the City. Contractor may also request alterations, modifications or deviations from the work described in the Scope of Services by submitting a written request to the City detailing the requested alteration, modification, or deviation and the basis therefor and the proposed increase or decrease to Contractor’s compensation that would result from such alteration, modification or deviation. Any requested alteration, modification, or deviation requires prior written approval of the City. Any changes to the Scope of Services will be memorialized in an amendment to this Agreement executed by the City Manager and Contractor. It is specifically understood that oral requests and/or approvals of such changes to the Scope of Services shall be barred and are unenforceable.
2.3. Method of Billing. Contractor may submit invoices to the City for approval on a progress basis, but no more often than once a month. Said invoice shall be based on the total of all Contractor’s services which have been completed to City’s sole satisfaction. City shall pay Contractor’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Contractor’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after the termination or expiration of this Agreement.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The services shall be performed in strict compliance with the project schedule agreed to by City and Contractor, which may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Contractor is encountered, a time extension may be mutually agreed upon in writing by the City and the Contractor. The Contractor shall present documentation satisfactory to the City to substantiate any request for a time extension.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of three (3) years, ending on __________, 20__, unless previously terminated as provided Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
7 [Name of Contractor]
Form Revised February 2023
herein or as otherwise agreed to in writing by the parties. Thereafter, this Agreement may be extended for a maximum of two (2) successive one (1) year periods. Such extensions, if any, will be evidenced by a written amendment to this Agreement.
4.2. Notice of Termination. The City reserves and has the right and privilege of canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Contractor. In the event of such termination, Contractor shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.
If the Contractor defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled to at law, in equity, or under this Agreement.
The City also shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled to at law, in equity, or under this Agreement, immediately upon service of written notice of termination on the Contractor, if the latter should:
a. Be adjudged bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.
4.3. Compensation. In the event of termination, City shall pay Contractor for reasonable costs incurred and professional services satisfactorily performed up to and including the effective date of the City’s written notice of termination, within forty-five (45) days after the effective date of the notice of termination or the final invoice of the Contractor, whichever occurs last. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein.
4.4. Documents. In the event of termination of this Agreement, all documents prepared by Contractor in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
8 [Name of Contractor]
Form Revised February 2023
reports, shall be delivered to the City within ten (10) days of the effective date of the notice of termination, at no cost to City.
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Contractor shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company authorized to do business in California, with a current A.M. Best’s rating of no less than A:VII, and approved by City:
(a) Commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than Five Million Dollars ($5,000,000.00) per occurrence, Ten Million Dollars ($10,000,000.00) general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(b) Automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than Two Million Dollars ($2,000,000.00) combined single limit for each accident. (c) Workers’ compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than One Million Dollars ($1,000,000.00) per accident for bodily injury or disease. Contractor agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Contractor for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.
By execution of this Agreement, the Contractor certifies as follows:
I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers’ Compensation or to undertake self-insurance before commencing any of the work.
Contractor shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers’ Compensation Insurance, and shall furnish a Certificate of Insurance to the City before execution of this Agreement by the City. The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the Contractor to comply with this section.
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
9 [Name of Contractor]
Form Revised February 2023
(d) Professional liability (errors & omissions) insurance that covers the services to be performed in connection with this Agreement, in the minimum amount of One Million Dollars ($1,000,000.00) per claim and in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement. Contractor agrees to maintain continuous coverage through a period no less than three (3) years after completion of the services required by this Agreement. (e) If required to meet the limits specified herein, umbrella or excess liability insurance with limits that will provide bodily injury, personal injury, and property damage liability coverage, including commercial general liability, automobile liability, and employer’s liability. Such policy or policies shall include the following terms and conditions:
(i) A drop-down feature requiring the policy to respond if any primary insurance that would otherwise have applied proves to be uncollectible in whole or in part for any reason, other than bankruptcy or insolvency of said primary insurer;
(ii) “Pay on behalf of” wording as opposed to “reimbursement”; (iii) Concurrency of effective dates with primary policies.
If Contractor obtains and maintains an excess liability policy, such policy shall be excess over commercial general liability, automobile liability, and employer’s liability policies. Such policy or policies shall include wording that the excess liability policy follows the terms and conditions of the underlying policies.
If Contractor maintains higher limits or has broader coverage than the minimums shown above, the City requires and shall be entitled to all coverage, and to the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
5.2. Endorsements. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(a) Additional Insureds: The City of West Covina and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Contractor pursuant to its contract with the City; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; automobiles owned, leased, hired, or borrowed by the Contractor.
(b) Notice of Cancelation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (c) Primary Coverage: The Contractor’s insurance coverage shall be primary insurance as respects the City of West Covina, its officers, officials, agents, Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
10 [Name of Contractor]
Form Revised February 2023
employees, and volunteers. Any other insurance maintained by the City of West Covina shall be excess and not contributing with the insurance provided by this policy.
(d) Waiver of Subrogation: Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance.
Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(e) Coverage Not Affected: Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of West Covina, its officers, officials, agents, employees, and volunteers. (f) Coverage Applies Separately: The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
5.4. Certificates of Insurance. Contractor shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
5.5. Non-limiting. Nothing in this Section shall be construed as limiting in any way the indemnification provision contained in this Agreement.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification.
6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.
Contractor shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
11 [Name of Contractor]
Form Revised February 2023
Contractor called for by this Agreement, except as otherwise expressly provided in this Agreement.
6.3. Project Managers. City shall designate a Project Manager to work directly with Contractor in the performance of this Agreement.
Contractor shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Contractor or its Project Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile, Email or by U.S. mail. If by U.S. mail, it shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile or by Email; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
IF TO CONTRACTOR: IF TO CITY:
_________________
_________________
_________________
City of West Covina
1444 West Garvey Ave. South
West Covina, CA 91790
Tel: _________________ Tel: _________________
Fax: _________________
Email: ________________
Fax: _________________
Email: _______________
Attn: _________________ Attn: _________________
6.5. Attorneys’ Fees. If litigation is brought by any party in connection with this Agreement against another party, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of any of the terms, conditions, or provisions hereof.
6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.
6.7. Assignment. Contractor shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Contractor’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement.
Regardless of City’s consent, no subletting or assignment shall release Contractor of Contractor’s obligation to perform all other obligations to be performed by Contractor hereunder for the term of this Agreement.
6.8. Indemnification and Hold Harmless. Contractor agrees to defend, with counsel of Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
12 [Name of Contractor]
Form Revised February 2023
City’s choosing, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Contractor’s sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Contractor, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Contractor, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Contractor, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by the Contractor, its employees, and/or authorized subcontractors under this Agreement, whether or not the Contractor, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Contractor’s Proposal, which shall be of no force and effect.
6.9. Independent Contractor. Contractor is and shall be acting at all times as an independent contractor and not as an employee of City. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.
Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Contractor shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Contractor and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Contractor shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.
6.10. PERS Eligibility Indemnification. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
13 [Name of Contractor]
Form Revised February 2023
including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
6.11. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Contractor or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Contractor agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Contractor. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Contractor. Contractor shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other related items as requested by City or its authorized representative, at no additional cost to the City. Contractor or Contractor’s agents shall execute such documents as may be necessary from time to time to confirm City’s ownership of the copyright in such documents.
6.12. Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation which City might require.
6.13. Conflict of Interest. Contractor and its officers, employees, associates and subcontractors, if any, will comply with all conflict of interest statutes of the State of California applicable to Contractor’s services under this Agreement, including, but not limited to, the Political Reform Act of 1974 (Government Code Section 81000, et seq.) and Government Code Sections 1090-1092. Contractor covenants that none of Contractor’s officers or principals have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of the services hereunder, including in any manner in violation of the Political Reform Act. Contractor further covenants that in the performance of this Agreement, no person having such interest shall be used by Contractor as an officer, employee, agent, or subcontractor.
Contractor further covenants that Contractor has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City and further covenants and agrees that Contractor and/or its subcontractors shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City prior to the completion of the work under this Agreement.
6.14. Prohibited Employment. Contractor will not employ any regular employee of City while this Agreement is in effect.
6.14. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.
6.16. Costs. Each party shall bear its own costs and fees incurred in the preparation Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
14 [Name of Contractor]
Form Revised February 2023
and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
6.17. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
6.18. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
6.19. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
6.20. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
6.21. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.22. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
6.23. Counterparts and Electronic Signatures. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement. Counterpart written signatures may be transmitted by facsimile, email or other electronic means and have the same legal effect as if they were original signatures.
6.24. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
15 [Name of Contractor]
Form Revised February 2023
6.25. Taxpayer Identification Number. Contractor shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W9, as issued by the Internal Revenue Service.
CITY OF WEST COVINA,
A municipal corporation
__________________________________ Date: __________________________ [Name]
[Mayor or City Manager]
CONTRACTOR
__________________________________ Date: __________________________ Signature
__________________________________
Name and Title
ATTEST:
__________________________________
Lisa Sherrick
Assistant City Clerk
APPROVED AS TO FORM:
__________________________________
Thomas P. Duarte
City Attorney
APPROVED AS TO INSURANCE:
__________________________________
Maria-Luisa Olea
Risk Management
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
16 [Name of Contractor]
Form Revised February 2023
EXHIBIT A
SCOPE OF SERVICES
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
17 [Name of Contractor]
Form Revised February 2023
EXHIBIT B
CONTRACTOR’S PROPOSAL
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
18 [Name of Contractor]
Form Revised February 2023
EXHIBIT C
PERFORMANCE REQUIREMENTS SUMMARY
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract. .
80 [Name of Contractor]
Form Revised February 2023
Required Service/Tasks Performance
Indicator
Deductions for Failure
to Meet Performance
Indicator*
Compliance Comments
A. CONTRACT COMPLIANCE
1. Fines by Regulatory and
Governmental Agencies
Fined by a local, regional, State or
Federal regulatory or
governmental agency as a result
of the Contractor's negligence or
failure to comply with any Federal,
State, or local rules, regulations,
or requirements.
$500 per occurrence plus
any fine(s) charged to the
City by a regulatory or
governmental agency.
☐ Yes
☐ No
☐ N/A
2. Violation of the National
Pollutant Discharge
Elimination System
Discharge of debris into storm
drains and/or gutter.
$500 per occurrence plus
any fines by regulatory
and governmental
agencies plus any
remediation cost. Also,
possible suspension or
termination for default of
Agreement.
☐ Yes
☐ No
☐ N/A
B. REPORTS/DOCUMENTATIONS
1. Daily/Weekly/Monthly/
Quarterly Reports, as agreed
upon during initial meeting
between City and Contractor
or as directed by City
Submitted to Public Works
Superintendent
daily/weekly/monthly, as agreed
by City and Contractor or as
directed by City.
$50 per day per report
that is late or not
submitted.
☐ Yes
☐ No
☐ N/A
2. Additional Reports As Required Filed within time frame requested. $50 per day per report that is late or not
submitted.
☐ Yes
☐ No
☐ N/A
3. Maintenance Schedule
Calendar
Submitted to Public Works
Superintendent within 2 weeks
from Agreement Effective Date.
$50 per day per report
that is late or not
submitted.
☐Yes
☐No
☐N/A
4. Work Location Schedule
Checklist
Submitted to Public Works
Superintendent at each weekly
meeting.
$50 per day per report
that is late or not
submitted.
☐Yes
☐No
☐N/A
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract. .
81 [Name of Contractor]
Form Revised February 2023
5. Irrigation Maintenance Log Recorded at each controller outlining daily maintenance
activities that adhere to schedule.
$50 per day that
activities are not
recorded as required.
☐Yes
☐No
☐N/A
C. EMPLOYEES
1. Contractor Not Providing
Adequate Employees
Contractor must provide enough
employees to perform the work
requested.
$200 per employee per
day that is missing from
the jobsite.
☐ Yes
☐ No
☐ N/A
2. Staffing Staffing levels are equal or
exceed contract requirements.
$200 per occurrence. ☐Yes
☐No
☐N/A
3. Uniform Uniforms shall be worn at all
times by all employees on the
job.
$50 per employee, per
occurrence.
☐Yes
☐No
☐N/A
4. Maintain Knowledge of Safety
Requirements
Completion of training of all
accepted standards for safe
practices related to the work.
$50 per employee, per
occurrence.
☐Yes
☐No
☐N/A
D. SUPERVISOR/MANAGERS
1. Change in Project Manager Contractor shall notify the City in writing of any change in name or
address of the Project Manager.
$50 per occurrence. ☐ Yes
☐ No
☐N/A
2. Makes Site Inspections Sites inspected each shift or as required by Agreement.
$50 per occurrence.
☐ Yes
☐ No
☐N/A
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract. .
82 [Name of Contractor]
Form Revised February 2023
Required Service/Tasks Performance
Indicator
Deductions for Failure
to Meet Performance
Indicator*
Compliance Comments
3. Competent Supervisory Staff Responsiveness to complaints and requests; maintain good work
records, and acceptable level of
service.
$100 per occurrence. ☐ Yes
☐ No
☐N/A
4. Provide Adequate Supervision
and Training
Agreement specifications met. $50 per occurrence plus
suspension.
☐ Yes
☐ No
☐N/A
5. Supervisors speak and
understand English
On-site supervisor can
communicate in English with City
Public Works Superintendent or
designee.
$100 per day for use of
non English-speaking
supervisor plus
suspension.
☐ Yes
☐ No
☐N/A
E. CONTRACT
ADMINISTRATION
1. Insurance Certifications Certifications submitted before implementation of Agreement and
on a timely basis there-after.
$200 per day;
work/Agreement
suspension; possible
termination for default of
Agreement.
☐ Yes
☐ No
☐N/A
2. Record Retention &
Inspection/Audit Settlement
Maintain all required documents
as specified in Agreement.
$200 per occurrence. ☐Yes
☐No
☐N/A
3. Use of Subcontractor without
Approval and/or Authorization
Obtain City’s written approval
prior to subcontracting any work.
$500 per occurrence
plus suspension;
possible
termination for default of
Agreement.
☐Yes
☐No
☐N/A
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract. .
83 [Name of Contractor]
Form Revised February 2023
Required Service/Tasks Performance
Indicator
Deductions for Failure
to Meet Performance
Indicator*
Compliance Comments
4. License and Certification All license and certifications required to perform the work.
State of California Class C‐27
(Landscape Contractor) and
Class C‐61/D‐49 (Tree Service
Contractor) Contractor’s License
$200 per day;
suspension; possible
termination for default of
Agreement.
☐Yes
☐No
☐N/A
5. Assignment and Delegation Contractor shall not assign its rights or delegate its duties under
this Agreement, or both, whether
in whole or in part, without the
prior written consent of City.
$200 per day the City is
not informed of this
change; suspension;
possible termination for
default of Agreement.
☐Yes
☐No
☐N/A
6. Safety Requirements Comply with all applicable State of California Occupational Safety
and Health Administration
(Cal/OSHA).
$500 per occurrence;
suspension; possible
termination for default of
Agreement.
☐Yes
☐No
☐N/A
F. SCOPE OF SERVICES
1. ALL SITE INSPECTION AND
REPORTING PER
REQUIREMENTS
As required in the Scope of
Services.
$100 per occurrence. ☐Yes
☐No
☐N/A
2. ALL MANAGEMENT AND
SUPERVISION
As required in the Scope of
Services.
$100 per occurrence. ☐Yes
☐No
☐N/A
3. TREE MAINTENANCE
a. Grid Pruning, Routine Tree
Trimming / Pruning
100% of designated trees
trimmed within 30 days; pruning
meets ANSI A300 Standards;
<5% require rework. Notification
of completion to be provided to by
Public Works Superintendent or
designee.
$100 per tree not trimmed
on time or not meeting
standard
☐Yes
☐No
☐N/A
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract. .
84 [Name of Contractor]
Form Revised February 2023
b. Emergency Tree
Trimming/Removal
As required in the Scope of
Services. Initial response within 2
hours; resolution within 24 hours;
95% compliance
$250 per late response or
failure to resolve within
24 hours
☐Yes
☐No
☐N/A
c. Tree Removal As required in the Scope of
Services. Completed within 10
business days; stump removal
initiated within 15 days; site
cleared of debris as directed by
Public Works Superintendent or
designee.
$200 per missed deadline
or incomplete restoration
☐Yes
☐No
☐N/A
d. Stump Grinding/Removal 95% of removals within 30 days; area filled and leveled properly as
directed by Public Works
Superintendent or designee.
$150 per stump not
completed or improperly
filled
☐Yes
☐No
☐N/A
e. Tree Planting Planted during proper season; per
city specs; 90% healthy growth
after 1 year
$100 per improperly
planted or dead tree
within first year
☐Yes
☐No
☐N/A
f. Tree Inventory and
Inspection
As required in the Scope of
Services. Annual update;
hazardous trees identified within
48 hours
$50 per missing record or
late risk assessment
☐Yes
☐No
☐N/A
g. Clearance Trimming for
Infrastructure
As required in the Scope of
Services. As identified or
requested
$75 per violation not
corrected within timeframe
☐Yes
☐No
☐N/A
h. Debris Cleanup and
Disposal As required in the Scope of
Services.
$100 per site left
uncleaned or with
improper disposal
☐Yes
☐No
☐N/A
As of 07/30/2025
City of West Covina – Grid Map
Currently in Grid 4 FY25-26
ATTACHMENT NO. 2
As of 07/30/2025
City of West Covina – LMD Map
There has been no regular grid trim schedule. All requests are handled on reported.
ATTACHMENT NO. 3
ADDENDUM TO RFP DOCUMENTS
Public Works
Department
Page | 1
REQUEST FOR PROPOSAL
TREE TRIMMING AND TREE MAINTENANCE SERVICES
Addendum No.: 1 Date of Addendum: June 28, 2025
RFP Number: 2026-01 Issued by: City of West Covina
SCOPE OF ADDENDUM
This addendum details the additions/revisions to the RFP Revision 1 – CHANGE/ADD
Add: Attachment I – DIR Number Request and Certification Form
Change from: (Attachment K)
Change to: (Attachment J)
Add: DIR Number Request and Certification form must be submitted with the bid. (Attachment I)
Change from: (Attachment K)
Change to: (Attachment J)
Change from:
SAMPLE AGREEMENT
Change to:
DIR NUMBER REQUEST AND CERTIFICATION FORM
Add: ATTACHMENT J - DIR NUMBER REQUEST AND CERTIFICATION FORM (divider sheet)
SAMPLE AGREEMENT (follows Attachment J divider sheet)
ATTACHMENT NO. 4
Page | 2
This addendum shall become part of the Proposer’s Proposal and acknowledgement of its receipt shall be included with the proposer’s proposal.
PROPOSER ______________________________________
NAME: ______________________________________
SIGNATURE: ______________________________________
TITLE: ______________________________________
Contractor Registration: https://www.dir.ca.gov/public-works/contractor-registration.html DIR Number Request and Certification Form
All proposers are required to provide a valid Department of Industrial Relations (DIR) Public Works Contractor Registration Number. Proposers must also complete the certification section below to confirm the accuracy of the information provided.
1. Proposer Information
Legal Business Name: __________________________________________________ DBA (if any): __________________________________________________________ Business Address: _____________________________________________________ Phone Number: ________________________________________________________ Email Address: ________________________________________________________ Contractor License Number: ____________________________________
2. DIR Registration Information
DIR Public Works Contractor Registration Number: ____________________________ Registration Expiration Date: _____________________________________________
3. Certification
I hereby certify under penalty of perjury that the foregoing information is true and correct. I further certify that our firm is registered with the California Department of Industrial Relations as a public works contractor pursuant to Labor Code Section 1725.5.
Authorized Representative Name: _________________________________________________ Title: __________________________________________________ Signature: __________________________________________________ Date: __________________________________________________
ADDENDUM TO RFP DOCUMENTS
Public Works
Department
Page | 1
REQUEST FOR PROPOSAL
TREE TRIMMING AND TREE MAINTENANCE SERVICES
Addendum No.: 2 Date of Addendum: August 4, 2025
RFP Number: 2026-01 Issued by: City of West Covina
SCOPE OF ADDENDUM
This addendum details the additions/revisions to the RFP Revision 2 – CHANGE/ADD
Change from: a valid State of California Class C‐27 (Landscape Contractor} and Class C‐61/D‐49 (Tree Service Contractor) in accordance with the provisions of the Contractor’s License (California Business and Professions Code, Section 7000, et. Seq.)
Change to: State of California Class C-27 Landscaping and C-61 Limited Specialty/D49 Tree Service Contractor or the C-49 Tree and Palm Contractor in accordance with the provisions of the Contractor’s License (California Business and Professions Code, Section 7000, et. Seq.)
REQUIRED ATTACHMENTS
Replace: Fee Schedule -- Excel File (New File Name Revised Fee Schedule …) Correction/additions under General Labor Rates
This addendum shall become part of the Proposer’s Proposal and acknowledgement of its receipt shall be included with the proposer’s proposal.
PROPOSER ______________________________________
NAME: ______________________________________
SIGNATURE: ______________________________________
TITLE: ______________________________________
ATTACHMENT NO. 5
Contractor Registration: https://www.dir.ca.gov/public-works/contractor-registration.html DIR Number Request and Certification Form
All proposers are required to provide a valid Department of Industrial Relations (DIR) Public Works Contractor Registration Number. Proposers must also complete the certification section below to confirm the accuracy of the information provided.
1. Proposer Information
Legal Business Name: __________________________________________________ DBA (if any): __________________________________________________________ Business Address: _____________________________________________________ Phone Number: ________________________________________________________ Email Address: ________________________________________________________ Contractor License Number: ____________________________________
2. DIR Registration Information
DIR Public Works Contractor Registration Number: ____________________________ Registration Expiration Date: _____________________________________________
3. Certification
I hereby certify under penalty of perjury that the foregoing information is true and correct. I further certify that our firm is registered with the California Department of Industrial Relations as a public works contractor pursuant to Labor Code Section 1725.5.
Authorized Representative Name: _________________________________________________ Title: __________________________________________________ Signature: __________________________________________________ Date: __________________________________________________ City of West Covina
Tree Tirimming and Maintenance Services Fee
Schedule Comparison
RFP No. 2026-01
Name of Proposer Company
Green shaded cells require Contractor data input
Line Item Description
Grid pruning pricing is requested for 7, 5 and 3 year trim cycles to determine which combination will best serve the City.
GRID PRUNING
Grid Pruning
1 Grid Street Tree Prune - Flat rate price per tree to prune city trees in the grid. 2,500 ea per year -Seven (7) Year Cycle
2 Grid Street Tree Prune - Flat rate price per tree to prune city trees in the grid. 3,300 ea per year - Five (5) Year Cycle
3 Grid Street Tree Prune - Flat rate price per tree to prune city trees in the grid. 5,500 ea per year - Three (3) Year Cycle
4 Grid LMD/Slope Tree Aestheic Trimming (Aerial Unit) - Flat rate price per tree to prune city trees in Landscape Maintenance Districts (“LMD”). 1,000 ea per year over - Seven (7) Year Cycle
5 Grid LMD/Slope Tree Aestheic Trimming (Aerial Unit) - Flat rate price per tree to prune city trees in Landscape Maintenance Districts (“LMD”). 1,400 ea per year over - Five (5) Year Cycle
6 Grid LMD/Slope Tree Aestheic Trimming (Climbing) -
Flat rate price per tree to prune city trees in Landscape Maintenance Districts (“LMD”). 1,000 ea per year over - Seven (7) Year Cycle
7 Grid LMD/Slope Tree Aestheic Trimming (Climbing) -
Flat rate price per tree to prune city trees in Landscape Maintenance Districts (“LMD”). 1,400 ea per year over - Five (5) Year Cycle
8 Grid Palm Tree Pruning - Flat rate price per tree to
prune palm trees in the grid. 1,000 ea per year - Two (2) Year Cycle
ADDITIONAL SERVICES
Tree Trimming
9 Requested Street Tree Trimming (Clearance Trim)
10 Requested Street Tree Trimming Aesthetic Trimming
Per Service Request
11 Full Prune/Service Request Tree Pruning 0-12" DBH
12 Full Prune/Service Request Tree Pruning 13-24" DBH
13 Full Prune/Service Request Tree Pruning 25" & over DBH 14 Crown Raise
15 Crown Clean 0-18" DBH
Cost Per Unit Total Cost Per Unit Total Cost Per Unit Total Cost Per Unit Total Cost Per Unit Total Qty Unit Measure Cost Qty Unit Measure Cost Qty Unit Measure Cost Qty Unit Measure Cost Qty Unit Measure Cost 2,500 84.00$ Each 210,000$ 2,500 79.00$ Each 197,500$ 2,500 80.00$ Each 200,000$ 2,500 73.00$ Each 182,500$ 2,500 72.00$ Each 180,000$ 3,300 84.00$ Each 277,200$ 3,300 74.00$ Each 244,200$ 3,300 80.00$ Each 264,000$ 3,300 63.00$ Each 207,900$ 3,300 70.00$ Each 231,000$ 5,500 84.00$ Each 462,000$ 5,500 69.00$ Each 379,500$ 5,500 80.00$ Each 440,000$ 5,500 53.00$ Each 291,500$ 5,500 69.00$ Each 379,500$ 1,000 184.00$ Each 184,000$ 1,000 195.00$ Each 195,000$ 1,000 175.00$ Each 175,000$ 1,000 149.00$ Each 149,000$ 1,000 155.00$ Each 155,000$ 1,400 184.00$ Each 257,600$ 1,400 165.00$ Each 231,000$ 1,400 175.00$ Each 245,000$ 1,400 139.00$ Each 194,600$ 1,400 150.00$ Each 210,000$ 1,000 284.00$ Each 284,000$ 1,000 225.00$ Each 225,000$ 1,000 325.00$ Each 325,000$ 1,000 249.00$ Each 249,000$ 1,000 230.00$ Each 230,000$ 1,400 284.00$ Each 397,600$ 1,400 195.00$ Each 273,000$ 1,400 325.00$ Each 455,000$ 1,400 239.00$ Each 334,600$ 1,400 225.00$ Each 315,000$ 1,000 94.00$ Each 94,000$ 1,000 119.00$ Each 119,000$ 1,000 80.00$ Each 80,000$ 1,000 95.00$ Each 95,000$ 1,000 70.00$ Each 70,000$ Each 94$ Each 199$ Each 70$ Each 69$ Each 75$
Each 284$ Each 249$ Each 175$ Each 120$ Each 175$
Each 284$ Each 99$ Each 90$ Each 85$ Each 84$
Each 284$ Each 199$ Each 145$ Each 120$ Each 96$
Each 284$ Each 299$ Each 175$ Each 149$ Each 155$
Each 94$ Each 199$ Each 70$ Each 53$ Each 63$
Each 150$ Each 299$ Each 100$ Each 120$ Each 84$
ATTACHMENT NO. 6
Great Scott Tree Service, Inc. Recreated for
Mariposa Tree Management, Inc. West Coast Arborists, Inc. United Pacific Services, Inc. North Star Land Care City of West Covina - RFP Page 1 of 4 Fee Schedule
City of West Covina
Tree Timming and Maintenance Services Fee Schedule
RFP No. 2026-01
Name of Proposer Company
16 Crown Clean 19-30" DBH
17 Crown Clean 31+" DBH
Palm Pruning
18 Fan Palm (Washingtonia Robusta) Pruning
19 Fan Palm (Washingtonia Robusta) Trunk Clean
20 Date Palm (Phoenix spp.) Pruning
21 Date Palm (Phoenix spp.) Trunk Clean
22 Prune all other Palm Species
23 Palm Tree Skinning
24 Tree and Stump Removal
a. 0”-12” Diameter Standard Height
b. 13”-18” Diameter Standard Height
c. 19”-24” Diameter Standard Height
d. 25”-30” Diameter Standard Height
e. 31”-36” Diameter Standard Height
f. 36”+ Diameter Standard Height
25 Tree Removal Only
a. 0”-12” Diameter Standard Height
b. 13”-18” Diameter Standard Height
c. 19”-24” Diameter Standard Height
d. 25”-30” Diameter Standard Height
e. 31”-36” Diameter Standard Height
f. 36”+ Diameter Standard Height
26 Stump Removal per Stump Diameter Inch at Grade
27 Root Prune trees (typical 10 foot length)
Tree Planting and Staking
Double staked per specs – Labor, Equipment, Tree
and Materials and Watering*
*Contractor shall include the pricing to water newly
planted trees for the first year after initial planting or when the tree is determined to be established.
28 Plant 15-gallon tree
29 Plant 15-gallon tree with Root Barrier
Great Scott Tree Service, Inc. Recreated for
Mariposa Tree Management, Inc. West Coast Arborists, Inc. United Pacific Services, Inc. North Star Land Care Each $ 200 Each $ 399 Each $ 150 Each $ 179 Each $ 96
Each $ 300 Each $ 499 Each $ 175 Each $ 299 Each $ 155
Each $ 94 Each $ 159 Each $ 99 Each $ 95 Each $ 88
Each $ 150 Each $ 29 Each $ 99 Each $ 105 Each $ 109
Each $ 294 Each $ 249 Each $ 250 Each $ 215 Each $ 210
Each $ 250 Each $ 199 Each $ 250 Each $ 235 Each $ 210
Each $ 94 Each $ 159 Each $ 80 Each $ 95 Each $ 70
Linear Foot $ 25 Linear Foot $ 19 Linear Foot $ 30 Linear Foot $ 16 Linear Foot $ 18 Each $ 300 Each $ 179 Each $ 345 Each $ 285 Each $ 295
Each $ 700 Each $ 679 Each $ 835 Each $ 685 Each $ 710
Each $ 950 Each $ 939 Each $ 1,150 Each $ 985 Each $ 975 Each $ 1,500 Each $ 1,239 Each $ 1,500 Each $ 1,185 Each $ 1,290 Each $ 1,950 Each $ 1,449 Each $ 1,785 Each $ 1,485 Each $ 1,650 Each $ 1,950 Each $ 1,889 Each $ 2,325 Each $ 1,885 Each $ 2,100 Each $ 250 Each $ 239 Each $ 300 Each $ 245 Each $ 250
Each $ 600 Each $ 619 Each $ 750 Each $ 615 Each $ 645
Each $ 850 Each $ 869 Each $ 1,000 Each $ 895 Each $ 905 Each $ 1,350 Each $ 1,099 Each $ 1,350 Each $ 1,045 Each $ 1,150 Each $ 1,775 Each $ 1,369 Each $ 1,685 Each $ 1,385 Each $ 1,500 Each $ 1,775 Each $ 1,719 Each $ 2,100 Each $ 1,685 Each $ 1,825 Inch $ 25 Inch $ 39 Inch $ 25 Inch $ 17 Inch $ 21
Linear Foot 25 $ Linear Foot 39 $ Linear Foot 37 $ Linear Foot 24 $ Linear Foot 15 $ Each $ 750 Each $ 199 Each $ 225 Each $ 185 Each $ 189
Each $ 800 Each $ 258 Each $ 235 Each $ 245 Each $ 210
City of West Covina - RFP Page 2 of 4 Fee Schedule
City of West Covina
Tree Timming and Maintenance Services Fee Schedule
RFP No. 2026-01
Name of Proposer Company
30 Plant 24" box tree
31 Plant 24" box tree with Root Barrier
32 Plant 36" box tree
33 Plant 48" box tree
34 Plant 60" box tree
General Labor Rates
35 Ground-person
36 Tree Maintenance Worker
37 Tree Trimmer
38 Equipment Operator
Day Rate
39 Tree Watering
40 Crew Rental
41 Specialty Equipment (i.e., Crane, 95-ft Aerial Tower) Emergency Services
42 Emergency Response (Reg. Business Hours, Mon-Fri)
43 Emergency Response (Evenings, Weekend, Holidays)
General Arborist Services
44 Certified Arborist Services/Risk Assessment/Reports
45 Level 1, 2, and 3 Risk Assessments
46 Plant Health Care
a. Tree Canopy Spraying from ground level
b. Tree Canopy Spraying from aerial tower
Description: Foliar hydraulic spraying of recommended material.) c. Insecticide or Fungicide Trunk Banding
Description: Trunk spray of recommended material.
d. PGR Trunk Banding
Description: Trunk spray of recommended material to regulate plant growth. e. Insecticide or PGR Soil Application (Cambistat)
Description: Recommended insecticide soil injection or drench material to regulate plant growth. f. Insecticide or Fungicide Soil Application
Description: Soil applied drench of recommended material. g. Soil Injection Fertilization
Description: Soil applied injection of recommended material. h. Soil Drenching Fertilization
Description: Soil application of recommended material.
i. Trunk Injection (Insecticide/Miticide)
Description: Trunk injected recommended material.
Great Scott Tree Service, Inc. Recreated for
Mariposa Tree Management, Inc. West Coast Arborists, Inc. United Pacific Services, Inc. North Star Land Care Each 1,000 $ Each $ 459 Each $ 450 Each $ 395 Each $ 378 Each 1,100 $ Each $ 549 Each $ 465 Each $ 455 Each $ 405 Each 1,800 $ Each 1,259 $ Each 1,250 $ Each 1,200 $ Each 1,095 $ Each 3,000 $ Each 2,400 $ Each 2,500 $ Each 2,800 $ Each 2,150 $ Each 6,000 $ Each 5,500 $ Each 3,750 $ Each 7,200 $ Each 6,300 $ Man Hour $ 100 Man Hour $ 135 Man Hour $ 110 Man Hour $ 85 Man Hour $ 88 Man Hour $ 100 Man Hour $ 145 Man Hour $ 110 Man Hour $ 94 Man Hour $ 90 Man Hour $ 100 Man Hour $ 145 Man Hour $ 110 Man Hour $ 94 Man Hour $ 100 Man Hour $ 100 Man Hour $ 145 Man Hour $ 110 Man Hour $ 94 Man Hour $ 100 Day $ 900 Day $ 995 Day $ 900 Day $ 695 Day $ 795
Crew Rental Man Hour $ 100 Man Hour $ 145 Man Hour $ 330 Man Hour $ 88 Man Hour $ 100 Hour $ 200 Hour $ 165 Hour $ 175 Hour $ 195 Hour $ 130
Emergency Response (Reg. Business Hours, Mon-Fri) Man Hour $ 150 Man Hour $ 175 Man Hour $ 135 Man Hour $ 105 Man Hour $ 105 Emergency Response (Evenings, Weekend, Holidays) Man Hour $ 150 Man Hour $ 195 Man Hour $ 155 Man Hour $ 145 Man Hour $ 130 Man Hour $ 175 Man Hour Man Hour $ 150 Man Hour $ 175 Man Hour Hour $ 175 Hour $ 159 Hour $ 150 Hour $ 225 Hour $ 150
Hour $ 225 Hour $ 169 Hour $ 150 Hour $ 245 Hour $ 150
Per Diameter Inch$ 10 Per Diameter Inch$ 8 Per Diameter Inch$ 8 Per Diameter Inch$ 7 Per Diameter Inch$ 7 Per Diameter Inch$ 10 Per Diameter Inch$ 16 Per Diameter Inch$ 8 Per Diameter Inch$ 8 Per Diameter Inch$ 9 Per Diameter Inch$ 10 Per Diameter Inch$ 8 Per Diameter Inch$ 8 Per Diameter Inch$ 7 Per Diameter Inch$ 8 Per Diameter Inch$ 10 Per Diameter Inch$ 8 Per Diameter Inch$ 8 Per Diameter Inch$ 7 Per Diameter Inch$ 8 Description: Trunk spray of recommended material to regulate plant growth.
Per Diameter Inch$ 10 Per Diameter Inch$ 8 Per Diameter Inch$ 8 Per Diameter Inch$ 8 Per Diameter Inch$ 8 Description: Recommended insecticide soil injection or drench material to regulate plant growth.
Per Diameter Inch$ 10 Per Diameter Inch$ 8 Per Diameter Inch$ 8 Per Diameter Inch$ 7 Per Diameter Inch$ 8 Per Diameter Inch$ 10 Per Diameter Inch$ 8 Per Diameter Inch$ 8 Per Diameter Inch$ 7 Per Diameter Inch$ 8 Per Diameter Inch$ 10 Per Diameter Inch$ 8 Per Diameter Inch$ 8 Per Diameter Inch$ 7 Per Diameter Inch$ 8 Per Diameter Inch$ 10 Per Diameter Inch$ 8 Per Diameter Inch$ 8 Per Diameter Inch$ 9 Per Diameter Inch$ 9 City of West Covina - RFP Page 3 of 4 Fee Schedule
City of West Covina
Tree Timming and Maintenance Services Fee Schedule
RFP No. 2026-01
Name of Proposer Company
j. Trunk Injection (Fungicide)
Description: Trunk injected recommended material.
k. Trunk Injection (Insecticide & Fungicide Combo)
Description: Combination of one-time trunk injection of two recommended materials. l. Avermectin Class Insecticide Injection
Description: Recommended trunk injection of Emamectin benzoate active ingredient. 47 GPS Tree Inventory Update
48 Creation of Street Tree Palette
49 Creation of Street Tree Planting Plan
50 Creation of Urban Forest Management Plan (UFMP)
Great Scott Tree Service, Inc. Recreated for
Mariposa Tree Management, Inc. West Coast Arborists, Inc. United Pacific Services, Inc. North Star Land Care Per Diameter Inch$ 10 Per Diameter Inch$ 8 Per Diameter Inch$ 8 Per Diameter Inch$ 9 Per Diameter Inch$ 8 Per Diameter Inch$ 15 Per Diameter Inch$ 10 Per Diameter Inch$ 8 Per Diameter Inch$ 12 Per Diameter Inch$ 9 Description: Combination of one-time trunk injection of two recommended materials.
Per Diameter Inch$ 10 Per Diameter Inch$ 8 Per Diameter Inch$ 8 Per Diameter Inch$ 12 Per Diameter Inch$ 8 Description: Recommended trunk injection of Emamectin benzoate active ingredient.
Tree Site $ 5 Tree Site $ 5 Tree Site $ 3 Tree Site $ 5 Tree Site $ 6 Lump Sum 2,500 $ Lump Sum - $ Lump Sum 2,500 $ Lump Sum 5,000 $ Lump Sum 8,500 $ Lump Sum 20,000 $ Lump Sum - $ Lump Sum 2,500 $ Lump Sum 2,000 $ Lump Sum 12,500 $ Lump Sum 75,000 $ Lump Sum Lump Sum 5,000 $ Lump Sum 7,500 $ Lump Sum 35,000 $ City of West Covina - RFP Page 4 of 4 Fee Schedule
1 Grid Prune Each $68.65
2 LMD Grid Prune Each $149.75
3 Full Prune 0-18 DSH Each $83.20
4 Full Prune 19-30 DSH Each $124.80
5 Full Prune 31+ DSH Each $149.75
6 Crown Raise Each $61.35
7 Crown Clean 0-18 DSH Each $83.20
8 Crown Clean 19-30 DSH Each $124.80
9 Crown Clean 31+ DSH Each $149.75
10 Crown Reduction 0-18 DSH Each $93.60
11 Crown Reduction 19-30 DSH Each $149.75
12 Crown Reduction 31-36 DSH Each $191.35
13 Crown Reduction 36+ DSH Each $295.35
14 Date Palm Prune Each $208.00
15 Date Palm Trunk Clean Each $208.00
16 Fan Palm Prune Each $87.35
17 Fan Palm Trunk Clean Each $108.15
18 Palm Prune Each $68.65
19 Tree & Stump Removal 0-12 DSH Each $291.20
20 Tree & Stump Removal 13-18 DSH Each $707.20
21 Tree & Stump Removal 19-24 DSH Each $977.60
22 Tree & Stump Removal 25-30 DSH Each $1,268.80
23 Tree & Stump Removal 31-36 DSH Each $1,508.00
24 Tree & Stump Removal 36+ DSH Each $1,965.60
25 Tree Only Removal 0-12 DSH Each $249.60
26 Tree Only Removal 13-18 DSH Each $644.80
27 Tree Only Removal 19-24 DSH Each $904.80
28 Tree Only Removal 25-30 DSH Each $1,144.00
29 Tree Only Removal 31-36 DSH Each $1,424.80
30 Tree Only Removal 36+ DSH Each $1,788.80
31 Stump Removal Inch $20.80
32 Plant 15 Gallon Tree Each $187.20
33 Plant 24" Box Tree Each $374.40
34 Plant 36" Box Tree Each $1,040.00
CITY OF WEST COVINA
Item
Schedule of Compensation for Year 2026
Tree Maintenance Services performed by WCA, Inc.
Description Unit Proposed Prices
Printed on: 10/21/2025 2:48:25 PM Page 1 of 2
ATTACHMENT NO. 7
35 Plant 48" Box Tree Each $2,028.00
36 Plant 60" Box Tree Each $6,188.00
37 Arborist Reports Man Hour $156.00
38 Risk Assessment Man Hour $156.00
39 Canopy Spray - ground Inch $6.25
40 Canopy Spray - aerial Inch $8.30
41 Trunk Banding Inch $6.25
42 PGR Trunk Banding Inch $6.25
43 Soil Application Inch $6.25
44 Soil Injection Inch $6.25
45 Soil Drenching Inch $6.25
46 Trunk Injection - insecticide/miticide Inch $8.30
47 Trunk Injection - fungicide Inch $6.25
48 Trunk Injection - combo Inch $8.30
49 Trunk Injection - avermectin Inch $6.25
50 GPS Tree Inventory Adds Each $5.20
51 Specialty Equipment Rental Day $520.00
52 Crew Rental - per man Man Hour $92.55
53 Emergency Response - 7am to 4pm Man Hour $113.35
54 Emergency Response - after hours Man Hour $134.15
The proposed rates have stayed the same since July 1, 2022 and are valid through at least June 30, 2026.
CITY OF WEST COVINA
Item
Schedule of Compensation for Year 2026
Tree Maintenance Services performed by WCA, Inc.
Description Unit Proposed Prices
Printed on: 10/21/2025 2:48:25 PM Page 2 of 2
City of West Covina
RFP 2026-01 for Tree
Trimming and Tree Maintenance Services
ATTACHMENT NO. 8
Section 8.1
COVER LETTER
Section 8.2
BACKGROUND AND
APPROACH
Client Name / RFP Name
Setting the Gold Standard
BACKGROUND & APPROACH
Company Background
WEST COAST ARBORISTS, INC. (WCA)
is a family-owned and operated union company employing over 1,300 full-time employees providing tree maintenance and management services. We are proudly serving over 350
municipalities and public agencies. We provide superior and safe tree care operations seven days a week, 24 hours a day
throughout California and Arizona.
OUR VISION
As a corporate citizen, WCA’s responsibility and accountability are to the communities where we do business. We hold ourselves to the highest standards of ethical conduct and environmental responsibility, communicating openly with our customers and the communities in which we work. It is our goal and vision to lead the industry in state-of-the-art urban tree care and management services.
100% CUSTOMER SATISFACTION
Customer satisfaction is our top priority. We guarantee your complete satisfaction with every facet of our services. Our dedication to customer service has earned WCA a reputation unrivaled in the industry for dependability, integrity, quality, and courtesy. We authorize our employees to do whatever is necessary to achieve the highest quality results. We know that high quality work saves our customer’s valuable time and is far more cost effective if we do our work properly the first time. We are committed to courteous and prompt customer service to fully resolve any issue.
COMPANY INFORMATION
President: Patrick Mahoney
Organization Type: Corporation
Established: 1972
Federal Tax ID: 95-3250682
DIR Registration: 1000000956
Members of Laborers’ Union:
LiUNA!
SAM Entity ID: CFJMVMJ9NSD1
Website: wcainc.com
CORPORATE OFFICE
2200 E. Via Burton St.
Anaheim, CA 92806
REGIONAL OFFICES
Escondido, CA
Fresno, CA
Indio, CA
Ontario, CA
Phoenix, AZ
Riverside, CA
Sacramento, CA
San Diego, CA
San Jose, CA
San Francisco, CA
Santa Clarita, CA
Stockton, CA
Ventura, CA
CONTRACT ADMINISTRATION
Victor Gonzalez, Vice President
Corporate Office
Phone (714) 991-1900
Fax (714) 956-3745
Email: [email protected]
FIELD MANAGEMENT
Mario Gonzalez, Area Manager
2200 E. Via Burton
Anaheim, CA 92806
Phone (714) 991-1900
Fax (714) 956-3745
Email: [email protected]
EMERGENCY RESPONSE 24/7
1-800-LIMB-DOWN
Client Name / RFP Name
Setting the Gold Standard
Corporate Capabilities
West Coast Arborists, Inc., is committed to successfully completing each project in accordance with the specifications, budget, schedule and with the highest quality of service. Our customers’ satisfaction is a direct result of our means to carry out each project. Listed below are some of our corporate capabilities, which not only provide a sense of comfort and confidence to our customers, but also assure them of our continuous ability to carry out the duties of managing their urban forest.
• In business continuously and actively since 1972
• Contractor’s License C61/D49, C49,
C27, C31, C21, A & B
• Over $8,500,000 line of credit available
• Annual financial audits available upon request
• Bonded by ARCH, an A+ rated company
• 1,300+ employees
• 350+ contracts with public agencies
• 100+ Certified Arborists
• 155+ Certified Tree Workers
• Drug-free workplace
• 14,000 sq. ft. company-owned
Headquarters (Anaheim)
• Department of Agriculture Nursery license
• Avg. 712,000 trees pruned annually over past 3 years
• Avg. 46,000 trees removed annually over past 3 years
• Avg. 20,000 trees planted annually over past 3 years
• Avg. 250,000 trees inventoried annually over past 3 years • Fully insured with insurance up to $25 million
• Federal Tax ID #95-3250682, current on all taxes and
fillings with state and federal government
• Sales volume over $220 million annually
• Fleet of approximately 1,700 pieces of equipment
Active Memberships:
Tree Care Industry Association (TCIA)
International Society of Arboriculture (ISA)
League of California Cities (LCC)
California Parks & Recreation Society (CPRS)
Association of California Cities|
–Orange County (ACCOC)
Maintenance Superintendents Association (MSA)
California Landscape Contractors Association (CLCA)
Street Tree Seminar (STS)
California Urban Forest Council (CaUFC)
American Public Works Association (APWA)
Setting the Gold Standard
Scope of Work
Grid Tree Pruning
Grid tree pruning is based on pruning in pre-designed districts, or grids on a set cycle and in its entirety. This includes pruning all trees (small, medium and large-sized.) Pruning will include structural pruning, crown raising, and slight crown cleaning in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards (Best Management Practices) and shall have no more than 15% of the live foliage removed at a given time.
Special Request Tree Pruning
Special Request Tree Pruning includes tree maintenance services on designated tree(s) as ordered by the City’s Arborist or designee. This category of pruning may include structural pruning, crown raising, crown cleaning and/or pruning to restore the crown. Whichever work type is ordered by the City, pruning will be performed in accordance with the standards set forth by the International Society of Arboriculture Pruning Standards and the Best Management Practice, Tree Pruning Guidelines.
Pruning to reduce the tree’s crown (or Crown Reduction Pruning) may be performed when conditions within the crown of a hardwood tree are such that the overall canopy mass and excessive wood weight needs to be reduced. This type of prune is performed when the City’s primary objective is to maintain or improve tree health and structure and will be charged at the Crew Rental rate as agreed upon by the City and WCA.
Line Clearance
Trees that interfere or have the possibility of interfering with utility lines will be trimmed in a manner to achieve the required clearances as specified and in accordance with the California Public Utilities Commission. It is our goal to protect the current health and condition of the tree and to maintain its symmetry and direct growth away from the utility lines.
Young Tree Maintenance
Proper pruning and care during the early stages of the tree’s life will save money in the future, and create a safer, more beautiful, healthy, easy-to-maintain tree. We believe that tree care that is performed early will affect its shape, strength and life span. Our specialized small tree care team consists of certified personnel trained to perform the following under the hourly rate:
• Selective structural pruning
• Removal of dead, interfering, split and/or broken limbs • Pre-conditioning the water retention basin built around the tree • Staking or re-staking
• Adjusting tree ties
• Adjusting trunk protectors
• Weed abatement
Setting the Gold Standard
Root Pruning
We strongly recommend against any root pruning, however, should the City elect to proceed, we recommend that it be done no closer than 3 times the diameter of the trunk. Roots will be pruned to a depth of approximately 12 inches by cleanly slicing through the roots, so as not to tear or vibrate the root causing damage to the tree. The excavated area will be backfilled with native soil and debris will be hauled away. This is performed under the hourly rate.
Tree and Stump Removal Operations
With a minimum of 48 hours advanced notice, WCA will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. The removal process consists of lowering limbs delicately onto the ground to prevent any hardscape damage.
Immediately following the removal, the stump will be ground down, if ordered to do so and with proper USA notification. Our standard stump grinder is the Vermeer SC802. This stump grinder is ideal for any size job and can be used to grade large stumps. We also use the Dosko SC69 stump grinders. These are intended to remove tree stumps and exposed root systems close to ground level. Tree removal and stump removal are to be charged separately in accordance with the contract.
Tree Watering
Tree watering will be performed by a full-time, WCA team member on various routes, when requested by the Agency. This team will also be responsible for reporting special care needs to the small tree care team. This could include reporting weeds, soil that has settled, and/or staking and tying needs.
Emergency Response
We are prepared for emergency calls 24 hours a day, 7 days a week, including holidays. The toll free number is 866-LIMB-DOWN (866-546-2369). This number will be provided to the Agency, Police Department and/or Fire Department. Our emergency response team will do what is necessary to render the hazardous tree or tree-related condition safe until the following workday.
Tree Planting
We can replace trees that have been removed and plant new trees in accordance with the City’s specifications. We are prepared financially and logistically to acquire and purchase selected tree species for tree planting. At a minimum of 48 hours in advance we will inform Underground Service Alert (USA) of the location of work for the purpose of identifying any and all utility lines. A well-trained planting team will perform the soil preparation and installation of the tree.
Setting the Gold Standard
Crew Rental
Due to our vast amount of resources, including our specialty equipment and qualified personnel we are able to extend our commitment to our customers by providing various miscellaneous services outside of the most common tree maintenance services:
• Misc. use of aerial towers and cranes (including equipment rental) • Crown reduction
• Crown restoration
Arborist Reports
We have full-time Certified Arborists on staff that can prepare detailed arborist reports, tree evaluations and site inspections based on your specific needs. Reporting can be generated for one tree or an entire selection and is handled on a case-by-case basis.
WCA provides the technology,
management, and civic experience
that makes it the preferred tree
management partner across the West.
Plant Health Care
Tim Crothers, Plant Health Care Manager
• ISA Board Certified Master Arborist WE-7655 BUM
• DPR Qualified Pest Control Applicator #145321
• QAL Category B & D
Our PHC program managed by Tim goes beyond standard chemical applications. We have developed an efficient Integrated Pest Management Program (IPM) that requires diagnosis before treatment. WCA is staffed with licensed applicators and advisors that are environmentally conscious as well as compliant with the California Department of Pesticide Regulation. This service allows us to provide you with:
• Proper diagnosis based on on-site inspection with laboratory testing when necessary • Proactive and preventative recommendations that reduce the amount of potential pest and disease issues
• Follow-up evaluations to ensure that the recommended treatments result in a healthy and balanced urban forest
Section 8.3
METHODOLOGY
Setting the Gold Standard
METHODOLOGY
Implementation Approach & Quality Control
Implementation Approach
To ensure the quality of work and the level of service expected, WCA abides by a well-defined quality control plan that incorporates the following:
• Certified personnel
• Safety
• Pruning specifications and guidelines
• Sound equipment
• Public relations
• Proper traffic control
• State-of-the-art communication systems
Area Manager: Mario Gonzalez
ISA Certification #: WE-13119A
The project Area Manager will be the central point of contact and will work cooperatively with Agency staff, local residents and business owners, etc. The Area Manger will provide overall field supervision and crew management.
Daily Management
Daily management will consist of, but not be limited to:
• Email notification complete with location, crew, equipment type, and work description • Supervise crew personnel to insure proper pruning standards are followed in a safe manner • Traffic control setup and maintenance of work zone
• Ensure work area is left free of debris at the end of shift • Maintain record of work completed each day
• Maintain good public relations at all times
• Provide immediate notification to Agency Inspector upon damage of personal property including a plan for corrective measures to take place within 48 hours Weekly Management
• Weekly management will consist of, but is not limited to:
• Weekly inspection of work completed
• Meet with the Agency to review work schedule and progress • Insure standards of pruning are performed in accordance with Agency specifications • Maintain open communication
Special shifts including
weekends and evenings
can be arranged in
accordance with the
Agency’s specifications.
Setting the Gold Standard
Public Notification
Upon Agency staff approval, WCA will post a door hanger notice prior to commencement of grid pruning (within 24-48 hours). After tree plantings, door hangers will be provided to residents instructing them on the proper care for their newly planted tree. For more comprehensive outreach we can also submit a press release for special projects or routine maintenance. The Agency may modify the procedures and materials to which we notify residents.
Communication Systems
Our use of modern and reliable communication systems affect our daily job performance by increasing our efficiency. Management and Field Personnel utilize smart phones as both navigational and communication devices in the field. Smart phones have proven to be a convenient method to input data as related to tree inventories, daily work records, timesheets, photos, and billing information; eliminating the need to handwrite data and improving customer service by minimizing response time.
Permits and Licensing
WCA will procure a City Business License as necessary and any “no-fee” permits prior to commencement of work. Permits (i.e., encroachment, traffic control, etc.) requiring fees will be charged back to the Agency.
Right-of-Way
All work will be performed in the public right-of-way. Employees will not utilize private property for eating, breaks or any other reason or use water or electricity from such property without prior written permission of owner.
Cooperation and Collateral Work
WCA will give right to operate within the project to the Agency workers and/other contractors, utility companies, street sweepers, and others as needed in a cooperative effort to minimize interference in daily operations.
Project Site Maintenance
Work site will be left free of debris at the end of each workday. We will not discharge smoke, dust, or any other air containments in quantities that violate the regulations of any legally constituted authority.
Scheduling of Work
The Area Manager is responsible for scheduling work which shall conform to the Agency’s schedule of performance. We
recommend equal distribution of work throughout the course of the fiscal year. Notifications will be provided to residents prior to the start of pruning operations in said area. All work will be performed in a cooperative manner as to cause the least amount of interference or inconvenience.
Setting the Gold Standard
Workflow Timelines
GRID PRUNING FLOWCHART (Within 30-day Completion)
REMOVAL FLOWCHART (Within 15-day Completion)
PLANTING FLOWCHART (Within 15-day Completion)
EMERGENCY FLOWCHART (Within 1-3 hour Response / 24-hour Completion)
PLANT HEALTH CARE FLOWCHART
Setting the Gold Standard
Emergency Contacts Sample Planting Door Hanger
In case of emergency AFTER
normal business hours:
866.546.2369
Leave a message, if you do not
receive a call back within 10 minutes,
call the following contacts in order:
Juan Amador, Foreman
714.718.5912
Juan Marquez, Supervisor
926.255.7291
Mario Gonzalez, Area Manager
714.981.3564
AFTER confirmation from on-call
Manager, you can email multiple
locations to:
[email protected]
Normal Business Hours
714.991-1900
Setting the Gold Standard
Quality Control
Feedback
WCA regularly receives and tracks feedback from customers and residents as a means to acknowledge good performance and provide prompt resolution for any negative comments.
Every month, a summary of the feedback is then reviewed by the management team.
Customer Service Department
As we work with, or near, the public,
we are mindful that we will most likely
be the first person the public contacts.
We have a full-time Customer Service
Department with each Customer
Service Representative (CSR) trained
in addressing concerned residents
and bystanders.
Complaints & Damage
Resolution
Should there be any property
damage, we adhere to specific
procedures to resolve the problem.
The Foreman on the job site will notify
the resident and the Inspector immediately.
If the resident is not at home, then we will leave a WCA card with instructions to call our Claims Coordinator in our corporate office. The ultimate goal at each work site is to leave the property in the same condition as before we entered it. We will notify the Agency Representative immediately upon damage of private property including plans for corrective measures to take place within 48 hours.
Any activities found by the Agency to be unacceptable will be rectified immediately. All other complaints will be abated or resolved within twenty-four (24) hours of the occurrence. We have teams specifically assigned for handling damage to properties, both private and public. Through our communication system, we have the ability to dispatch either of these teams and have them respond immediately to the site for proper repair.
We pride ourselves on professional workmanship to avoid these types of incidents, however, should one occur, we take all appropriate measures to resolve the matter in a timely and efficient manner.
Protection of Public and Private Property
WCA will provide all safety measures necessary to protect the public and worker within the work area. We will maintain good public relations at all times. The work will be conducted in a manner which will cause the least disturbance.
Setting the Gold Standard
Technical Approach
ArborAccess
Our tree management program sets us apart from
other companies. With nearly 2,000 active users,
ArborAccess and our mobile app will help you easily
manage your urban forest with ease and
convenience. Tree site attributes include location
(utilizing GPS coordinates), species type, and
parkway size. Features allow you to view and edit
work history records and create work orders directly
from the field, all from our secure cloud.
The information contained in ArborAccess is live
data that can also be linked directly to a GIS
program, such as ArcView, for geo-coding purposes
and can assist your Agency in meeting GASB34
requirements. ArborAccess provides an unlimited
resource of information regarding your urban forest.
Software Training
Our IT Department is based out of our corporate office in Anaheim, CA with regional offices located throughout California and Arizona. Each office has the ability to provide software training to our customers. We are also available to provide training sessions on-site at the customer’s discretion. On-site training is proven to be effective as it provides a guided hands-on experience.
We offer periodic tree maintenance and management workshops each year.
These free workshops are provided to our customers regionally and educate over 250 people annually. They have proven to be a great round-table and networking opportunity for the different agencies in attendance. Presentations are provided by WCA management staff and complimented with guest speakers in the industry.
Certified Arborists and Tree Workers who attend are eligible to receive continuing education credits (CEU’s) from the International Society of Arboriculture.
The success of any urban forest program depends on the proper management of information. Unlimited telephone and/or email support is available to answer technical questions and aid staff in the use of the software system. Software training and support is included in the cost associated with the inventory data collection.
List Tracking System
The List Tracking Report in ArborAccess is a useful tool in the management of incoming work. This report allows both parties to track specific jobs as they are ordered by the Agency. Proper use of this system enables the Agency and WCA to track the completion of work that is ordered.
ArborAccess Features
Create work orders
View tree site details
View work history
View invoices
Mobile app
Live data
GIS/GPS mapping
Recycling reports
Setting the Gold Standard
Billing
WCA, Inc. operates a modern invoicing system that is updated on a daily basis. Progress billings will be submitted to the Customers on a bi-weekly basis, unless otherwise requested. Invoices will reflect an amount complete for the billing period, along with a year-to-date total for that job.
Each billing will include a listing of completed work by address, tree species, work performed and appropriate data acceptable to the customer. This information will be supplied in hardcopy and immediately accessible on ArborAccess. Job balances reflecting the percent of completion for each job can be viewed on ArborAccess.
Maintenance Records
Accurate maintenance records for each location oftentimes can assist the Agency with liability claims. Maintaining a detailed history of the work performed at each location demonstrates good faith in preserving its urban forest. It is imperative that work requests are pulled from the system prior to the work being performed, otherwise inventory accuracy is not guaranteed.
Sample Management Tools:
Detailed Tree Site Characteristics
The advanced technology provides
a valuable tool to urban forestry
professionals by displaying specific
tree site information along with a
representative photograph of the
species type and a recommended
maintenance field. ArborAccess’
built-in quality control features assist
in data accuracy. As maintenance
is performed, the work history is
updated and accompanied with
bi-weekly invoices. This process
eliminates the need for dualinputting and helps keep the tree inventory current and accurate.
Setting the Gold Standard
Sample: Species Frequency Report
The Species Frequency report can assist your Agency in
identifying the tree population within the urban forest.
This type of information is valuable in the event of an insect infestation, deadly disease, or even estimating
future maintenance costs. In addition, an analysis can
be performed to evaluate the history of the performance of a particular species within your Agency.
Detailed Reporting Options
Inventory Work History District Frequency
View Invoices Work Type by District/Zone Species Frequency (sample above) Job Balances DBH Frequency All Trees at an Address
Recycling Height Frequency Estimated Tree Value
WCA helps agencies
understand and
manage their canopy
by sharing inventories,
insight, and data.
Setting the Gold Standard
Equipment
Our modern fleet undergoes daily inspection prior to use to ensure efficiency and safety. All equipment is routinely serviced, painted, and detailed. All equipment used during the duration of this project will meet state and federal safety requirements and have all up-to-date certifications, as required.
CHP Biennial Inspection of Terminal
Certification
We have successfully been awarded the CHP Biennial
Inspection Award of Recognition. This inspection has
assisted our company in instituting several safety
programs, as well as our Preventative Maintenance
Program utilized by our in-house fleet department. The
inspection reviews our vehicle maintenance and
repair records, our procedural methods and policies
for vehicle maintenance and operations. This
certification ensures that our vehicles operate safely.
Telematics (GPS)
WCA has partnered with Geo-Tab to provide GPS
units on all vehicles and equipment. This investment
has given us and our customers the following benefits:
• Provide faster response times and more efficient
routing allowing us to service more customers
• Lower operational costs by optimizing our fleet size, reducing labor, overtime, and insurance, and
minimizing costly vehicle repairs
• Decrease fuel use by monitoring fleet fuel
economy and saving on unnecessary fuel
expenditures
• Reduce emissions by helping drivers improve their
habits such as speed and idle time, and reducing
total miles driven which will significantly reduce
harmful greenhouse gas emissions
• Improve dispatching with landmarks and driving
directions, GPS units helps us to better dispatch so
that we can service more customers, faster
• Recover stolen vehicles reducing liability costs which can be passed on to customers
Setting the Gold Standard
In-House Fleet Maintenance
We currently have more than 1,700 pieces of fairly new equipment that enables us to replace equipment immediately should there be any unforeseen mechanical problems. We employ over 80 full-time mechanics that perform an in-house fleet maintenance program. This allows our equipment to be in good operating condition necessary for accomplishing the City’s needs. Our mechanics generally work on one particular line of equipment, and by keeping our equipment as uniform as possible our mechanics really get to know the equipment inside and out minimizing down time. Equipment is assigned to different crews and if the crew is shared with another contract the equipment will be as well.
Preventative Maintenance Program
All WCA equipment goes through our Preventative Maintenance program. From our solar powered arrow boards, to our Freightliner Roll Off trucks. Our mechanics generally work on one particular line of equipment, and by keeping our equipment as uniform as possible our mechanics really get to know the equipment inside and out minimizing down time.
Sustainability
Over the last few years, we have invested heavily in new equipment to keep our fleet modern, comply with state requirements, meet demand and reduce our effects on the environment. We understand with a fleet as large as ours that we are responsible for the amount of emissions our vehicles produce and actively make an effort to monitor and reduce our carbon footprint.
Through our ability to
dedicate specific
pieces of equipment for
this project, we believe
it will lead to a
successful program.
Section 8.4
FEE SCHEDULE
Section 8.5
STAFFING
Setting the Gold Standard
STAFFING
Introduction
West Coast Arborist’s (WCA) is a company comprised of a management team and a safety committee. Staff members have diverse educational backgrounds including accounting, business administration, engineering and forestry.
Work Force
WCA actively maintains ongoing processes to assure that only qualified and competent staff provides safe and quality tree maintenance services. These skilled employees can only be achieved through both training and work experience. We believe that essential experience should always be obtained through qualified supervision; this includes both basic and extended skills. WCA makes every attempt to ensure that this is undertaken before performing work, leading a crew, or career advancement. The work performed on this contract is routine, recurring and usual. The work includes watering, trimming, pruning, planting, removal and replacement of trees and plants, and servicing of irrigation. The rates included in the Cost Proposal are based on the current prevailing wage determination for “Tree Maintenance (Laborer).” Certification
WCA encourages its employees to get certified through the International Society of Arboriculture, in an effort to raise the standard of professional tree care companies. This standard exemplifies our company’s commitment to providing customers with competent, knowledgeable certified workers. WCA employs a large number of ISA Certified Arborists and ISA Certified Tree Workers.
Crew Evaluation
WCA employees are evaluated through an internal mechanism supervised by our Management Team. Each employee performs their duties according to a criteria-based job description that reflects safety, quality workmanship, productivity, appropriateness of care, problem solving and customer service. A performance appraisal is conducted for each employee upon completion of the probationary period and at least annually thereafter. Each worker is also required to complete a competency assessment and orientation upon hire and annually thereafter in selected areas to assure that ongoing requirements are met and opportunities for improvement are identified.
Staff members have diverse
educational backgrounds
including accounting,
business administration,
engineering, and forestry.
Setting the Gold Standard
Setting the Gold Standard
Meet the Team: Project Team
NICK ALAGO Regional Manager/V.P.
Nick Alago has been with WCA since 1999. He has nearly 35 years’ experience in the arboriculture field. He started with WCA as a Foreman and was continuously promoted, reaching the status of Area Manager. For over 10 years, he excelled as an Area Manager for the Inland Empire and was promoted in 2020 to Regional Manager. As a Regional Manager for the Los Angeles and Inland Empire areas, he oversees the operations and provides support to the Area Managers. His extensive knowledge of the urban forest is a columniation of experience and continued education as well as certification that is offered in the industry.
• ISA Certified Arborist Utility Specialist #WE-4396AU
• TCIA Certified Treecare Safety Professional #250
• ISA Tree Risk Assessment Qualified
• TLC Wildlife Area
MARIO GONZALEZ Area Manager
Mario Gonzalez has over 10 years’ experience in the tree care industry and started with WCA in 2020 as a Supervisor. He has achieved necessary certifications and completes continued education units to maintain his credentials. As an Area Manager, he will be the Agency’s main point of contact as he is responsible for providing customer service, estimating work, while managing filed operations and crews throughout the North Orange County region. • ISA Certified Arborist #WE-13119A
• ISA Tree Risk Assessment Qualified
• TCIA Certified Tree Care Safety Professional #3840 & EHAP Certified • TLC Wildlife Aware
JUAN MARQUEZ Project Supervisor
Juan Marquez began working with WCA in 1995. Over the last 25 years he has gained valuable experience and education while working his way up to his current position. He currently supervises employees throughout North Orange County. Responsibilities of the Project Supervisor includes assisting the Area Manager in scheduling, overseeing the crew’s daily activities, employee training programs and ensuring proper safety procedures are being followed. Regular communication with the customer and citizens can be expected as related to scheduling, work being performed and any other inquiries that may arise while on the job site. • ISA Certified Tree Worker Climber #WE-10987T
• TCIA Certified Treecare Safety Professional #143
• ATSSA Traffic Control Techician #228625
Setting the Gold Standard
Meet the Team: Support Staff
ANDREW PINEDA GIS Manager
Andrew Pineda has been with WCA since 2018. As WCA’s GIS Manager, he works on a wide range of projects including tree inventories scope and collection, iTree analysis, tree canopy assessments, tree planting prioritization, ArborAccess training, grant funded tree planting projects, and much more. He was worked with tree inventories of all sizes from small campus inventories with less than 5,000 trees to large California cities with over 140,000 trees. He has in-depth knowledge and understanding of tree inventories, urban forestry best practices, and spatial data and works closely with office and field personnel to ensure tree inventories, reports, and analysis exceed customer expectations.
• ISA Certified Arborist #WE-12738A
• FAA UAS Part 107 Remote Pilot
• M.S. Geographic Information Science (GIS), CSU Long Beach • B.A. Environmental Science, Boston University
TIM CROTHERS Plant Health Care Manager
Tim Crothers has over 20 years of experience working in the horticulture industry. He started working at WCA in 2012 as a supervisor. He was quickly promoted to Area Manager, a role that required him to produce reports as a Certified Arborist as well as train staff and clients in proper tree care, inventory management, landscape design and plant identification. In his role as Plant Health Care Manager, Mr. Crothers supervises arborist services staff and plant health care operations throughout California and Arizona. He oversees the creation of Urban Forestry Master Plans (UFMPs) and is a Registered Consulting Arborist by the American Society of Consulting Arborists. • ISA Board Certified Master Arborist #WE-7655BUM
• B.S. Environmental Horticultureal Science
• ASCA Registered Consulting Arborist #721
• CA Dept. Pesticide Regulation QAL #145321 B, D
• ISA Tree Risk Assessment
• Qualified & TLC Wildlife Aware
MARCELLA AVALOS Customer Service Representative
Marcella joined WCA in 2022 as a Customer Service Clerk and after extensive training was promoted to Customer Service Rep. As the CSR (Customer Service Representative), Marcella is responsible for providing support to the Area Manager, Site Supervisors and crew. She is to act as a liaison between the company and our clients as well as the general public. Marcella is responsible for responding to customer service inquires and facilitating contracting functions, such as: mapping, underground service alert, data entry, field book preparation, list preparation, etc.
Setting the Gold Standard
Executive Staff
From marketing, contract administration, field and fleet management, to information technology, our Executive Staff is involved in the day-to-day operations supporting each Project Team and customer to ensure the highest quality of tree care is being achieved in the industry.
Patrick Mahoney
President
Richard Mahoney
Secretary
Rose Epperson
Treasurer
Andrew Trotter
V.P. – Field Operations
Debbie DePasquale
V.P. – Contract Services
Chris Crippen
V.P. – I.T.
Victor Gonzalez
V.P. – Business
Development
Jason Pinegar
V.P. – NorCal Region
Nick Alago
V.P. – SoCal Region
Michael Palat
V.P. – SoCal Region
Setting the Gold Standard
Setting the Gold Standard
WCA’s ISA Certified Arborists/Utility Arborists/Municipal Specialists/Master Arborists ADAN BALTAZAR REYNAGA WE-7786AT HERMINIO PADILLA WE-7552AUTM JOSE M. MUNIZ GARCIA WE-11686AUT OSCAR GUTIERREZ WE-12783AT ANDREW JOSEPH PINEDA WE-12738A HUGO ANGEL RINCON WE-8710AT JOSE MANUEL PEREZ WE-0818AT PATRICK O. MAHONEY WE-1172A ANDREW R. TROTTER WE-0642AU IGNACIO LOPEZ WE-7329AU JOSEPH NICK ALAGO WE-4396AU REBECCA A. MEJIA WE-2355A ANDREW JOSEPH ONDREJECH WE-13817A ISAAC GARZA, JR. WE-8689A JOSEPH BARTOLO WE-2034AU RENE PORTILLO WE-2038AUT BENJAMIN EUGENE BORDSON WE-10777A ISAAC ONTIVEROS WE-8567A JUAN ORTIZ WE-8514AT RENE ROSALES WE-7941AT BRIAN C. KIRKEGAARD WE-10476AT ISAIAS BARAJAS MACIAS WE-10979AT JUAN P. LAIJA, JR. WE-13425A RICHARD R. MAHONEY WE-1171A BRIAN M. KOCH WE-0341A ISIDRO ESTRADA BARBOZA WE-11685A JULIO C. GARCIA VAZQUEZ WE-11175AT ROBERT EDWARD KNIGHT WE-11564AT CALVIN F. HAUPT WE-7634A J. ALONSO GARCIA-LOPEZ WE-8499A JUSTIN LEE MENZEL WE-11756AU ROBERT D. THOMPSON WE-0915AU DANE JENSEN WE-12014A JAIME ROGELIO HERNANDEZ WE-5297AT KELLY ANN PARKINS WE-13868A ROBERT A. WRIGHTSON WE-10411A DANIEL CHAVARRIA WE-10292AT JAMES PAUL SPECK II WE-10858AT KELLEY LEWIS GILLERAN WE-7061BUM ROSE M. EPPERSON WE-1045A DANIEL MAHONEY WE-10434A JASON ROSS DAVLIN WE-7628A KRIS BURBIDGE WE-9566AUM RYAN R. COLBERT WE-13154A DANIEL RIVAS WE-10850AT JASON PINEGAR WE-2039AU LEONARDO RAMOS WE-11264AT SAMUEL JIMENEZ WE-11109AT DANIEL WILLIAM VILLA, II WE-13609AT JEREMY PAUL PIERCE WE-12566A LEONEL CORTEZ WE-8625AT SEAN PATRICK SULLIVAN WE-10050AT DAVID GLYN EVANS WE-1588A JERRY A. ROWLAND WE-6353A LORENZO PEREZ WE-7443AT SHAWN A. GUZIK WE-3182AU DEBORAH DEPASQUALE WE-3812A JOEL LOPEZ WE-10871AT MANUEL BRIANO WE-8791AT STEFAN B. KALLENBERG WE-10730AT EDIBERTO SERNA SALAZAR WE-11051AT JOHN LEE PINEDA WE-10367AUT MARCO A. PADILLA JIMENEZ WE-8621AT STEPHEN GLENN DAVIS, JR. WE-10894AUTM EDUARDO VARGAS WE-11058AT JORGE MAGANA WE-3460A MARIO A. GONZALEZ WE-13119A STEVE B. HUNT WE-1044AT ERIK DIAZ WE-1214AM JOSE LUIS ABALOS WE-3460A MATEO ARVIZU WE-10151AT TIMOTHY R. PATTERSON WE-12037A FELIX HERNANDEZ WE-2037AT JOSE M. CORTEZ TORRES WE-8734AUT MICHAEL ALAN DA SILVA II) WE-12483A TIM CROTHERS WE-7655BUM FRANCIS LEO MALABUYOC WE-12279AT JOSE MANUEL JIMENEZ URQUIZO WE-8539AUT MICHAEL LOUIS YOUNG WE-11687AT TYLER KEASBEY LEHMANN WE-13460A GENARO VICENTE CORONEL WE-12740A JOSE INEZ MANCILLA WE-11111AT MICHAEL ANTHONY NUNES WE-12943A VICTOR M. GONZALEZ WE-7175AM GERARDO MARTINEZ GARCIA WE-11358A JOSE M. CHAVARRIA MANZO WE-10983AT MICHAEL PALAT WE-6541BUM WALLACE BURCH WE-0713AT GERARDO PEREZ WE-9131AT JOSE A. ALVAREZ WE-11210AT MITCHELL ANDREW OWENS WE-12619AT WILLIAM STEVE PONCE WE-6461A GONZALO REGALADO WE-9952AT JOSE ALFREDO GONZALEZ WE-10908AT NESTOR M. CABRERA MORA WE-13613AT HECTOR MONTES WE-8079AUT JOSE LUIS DELREAL WE-6475AT NESTOR VALENCIA WE-11359A WCA’s ISA Certified Tree Worker/Climbers/Line Clearance Tree Workers AN BALTAZAR REYNAGA WE-7786AT GABRIEL MERCADO RUIZ WE-11568T JOSE MANUEL PEREZ WE-0818AT SAMUEL JIMENEZ WE-11109AT ADAN RODRIGUEZ WE-11281T GAMALIEL MANZANO CORONA WE-12280T JUAN AMADOR ARCE WE-11480T SANTOS MACIAS LEMUS WE-10980T ADOLFO S. RUIZ WE-11294T GEORGE HERNANDEZ PEREZ WE-12269T JUAN BECERRA WE-10932T SEAN PATRICK SULLIVAN WE-10050AT ADRIAN MUNOZ WE-13987T GERARDO MARTINEZ GARCIA WE-10997T JUAN C. LOPEZ GARCIA WE-12918T SERGIO LOPEZ-RIVERA WE-10957T ALFREDO ANGEL LOPEZ WE-11334T GERARDO PEREZ WE-9131AT JUAN MARQUEZ WE-10987T SERGIO MACIAS-PEREZ WE-10920T ANDRES ROMAN WE-11285T GERARDO PEREZ BADILLO WE-13986T JUAN ORTIZ WE-8514AT STEFAN B. KALLENBERG WE-10730AT ANDREW JOSEPH ONDREJECH WE-13817AT GERARDO A. ORDUNO WE-11036T JUAN C. PENA-ARIAS WE-11327T STEPHEN GLENN DAVIS, JR. WE-10894AUTM ANTHONY DOUGLAS FONG II WE-12051T GONZALO REGALADO WE-9952AT JUAN TELLEZ TAPIA WE-11137T STEVE B. HUNT WE-1044AT ANTONIO CASTELLANOS WE-11203T HARLEY THOMAS DAVIS WE-13430T JUAN C. TORRES-COVARRUBIAS WE-12343T TRISTON JAMES POWERS WE-12211T ANTONIO GARCIA CONTRERAS WE-11173T HECTOR MONTES WE-8079AUT JULIO C. GARCIA VAZQUEZ WE-11175T TYLER KEASBEY LEHMANN WE-13460AT ARIEL ALONSO WE-10906T HERIBERTO CORONEL WENCESLAO WE-11218T LEONARDO RAMOS WE-11264T VENTURA GOMEZ WE-11180T ARMANDO O. LOPEZ WE-10953T HERMINIO PADILLA WE-7552AUTM LEONEL CORTEZ WE-8625AT WALLACE BURCH WE-0713AT ARMANDO SOTO WE-11131T HUGO ANGEL RINCON WE-8710AT LETUSA MUAAU, JR. WE-11021T AURELIO PAZ-GUZMAN WE-11084T HUMBERTO CHAVARRIA WE-11207T LORENZO ARREOLA-MURILLO WE-13612T BENJAMIN EUGENE BORDSON WE-10777AT ISAIAS BARAJAS MACIAS WE-10979AT LORENZO PEREZ WE-7443AT BRIAN C. KIRKEGAARD WE-10476AT ISRAEL A. RAMIREZ WE-11567T LUIS P. PEREZ WE-11245T BRIAN NORTON WE-12678T J. SOCORRO GARCIA WE-11172T LUIS A. MUNOZ RAMIREZ WE-11023T CANDELARIO PRIEGO WE-12781T JAIME ROGELIO HERNANDEZ WE-5297AT MANUEL BARRAGAN WE-10925T CARLOS IXTA WE-11106T JAMES PAUL SPECK II WE-10858AT MANUEL BRIANO WE-8791AT CARLOS LEYVA BARAJAS WE-12620T JESUS M. SARABIA PENA WE-11450T MARCO A. CASTILLO REYES WE-13429T CARLOS RAMOS WE-11263T JESUS A. MONTES( WE-11014T MARCO A. PADILLA JIMENEZ WE-8621AT CELEDONIO R. MANZANO OLEA(E WE-10984T JESUS E. GARCIA ARCE WE-13723T MARCOS RICHARD-MARTINEZ WE-10989T CELESTINO PEREZ WE-11243T JOEL LOPEZ WE-10871AT MATEO ARVIZU WE-10151AT CESAR GUADALUPE VALENZUELA REYES WE-11076T JOEL MARTINEZ WE-10992T MELCHOR LEMUS WE-11237T CESAR WENCESLAO WE-10968T JOEL ORTIZ WE-11039T MICHAEL ALAN DA SILVA II WE-12207T CUAUHTEMOC AMEZCUA QUEZADA WE-14058T JOEL M. RIVERA WE-11273T MICHAEL LOUIS YOUNG WE-11687AT DANIEL CHAVARRIA WE-10292AT JOHN LEE PINEDA WE-10367AUT MIGUEL AYALA WE-10924T DANIEL ELIZARRARAS WE-13611T JONATHAN GARCIA HERNANDEZ WE-13989T MIGUEL MACIAS WE-10978T DANIEL RIVAS WE-10850T JORGE ARREOLA-HERNANDEZ WE-11321T MIGUEL A. VALERIO AJAL WE-13848T DELFINO AGUILAR-MORALES WE-10900T JORGE DUENAS WE-11144T MITCHELL ANDREW OWENS WE-12619T DEMETRIO LIRA WE-11323T JORGE JIMENEZ WE-11110T NELSON R. AGUIRRE WE-10901T DEMETRIO OSEGUERA WE-11043T JOSAFAT MONTOYA WE-11015T NESTOR M. CABRERA MORA WE-13613T EDIBERTO SERNA SALAZAR WE-11051T JOSE AGUAYO WE-10899T NICOLAS GODINA WE-11907T EDUARDO AVILA WE-10812T JOSE ABEL CANCINO WE-11192T OSCAR GUTIERREZ WE-12783T EDUARDO HERNANDEZ WE-12917T JOSE AGUSTIN CARRILLO WE-11200T PEDRO CUEVAS WE-11765T EDUARDO VARGAS WE-11058AT JOSE M. CORTEZ TORRES WE-8539AUT PEDRO GARCIA WE-11168T EDWIN ANTONIO FUENTES WE-12777T JOSE R. GRANADOS WE-11186T PEDRO ALTAMIRANO WE-11095T FAUSTO GUZMAN WE-11083T JOSE JIMENEZ WE-11108T PEDRO SANDOVAL WE-11301T FELIX GARCIA WE-11170T JOSE JIMENEZ HERNANDEZ WE-11113T RAMON ZUNIGA GOMEZ WE-10977T FELIX HERNANDEZ WE-2037AT JOSE MANUEL JIMENEZ URQUIZO WE-11111T RANULFO PERALTA CASTANEDA WE-11202T FRANCIS LEO MALABUYOC WE-12279AT JOSE INEZ MANCILLA WE-10983T RAUL JIMENEZ DURAN WE-13865T FRANCISCO URENA JIMENEZ WE-11075T JOSE M. CHAVARRIA MANZO WE-11210AT RAUL MANZO HERNANDEZ WE-10985T FRANCISCO LOPEZ WE-10952T JOSE RODRIGUEZ WE-11277T RAUL TELLEZ TAPIA WE-11138T FRANCISCO RAMIREZ WE-11259T JOSE ALEJANDRO VALENZUELA WE-11674T RENE ROSALES WE-7941AT FRANCISCO VILLANUEVA WE-10965T JOSE A. ALVAREZ WE-10908T ROBERT EDWARD KNIGHT WE-11564T FRANCISCO F. WENCESLAO BARAJAS WE-10969T JOSE ALFREDO GONZALEZ WE-6475AT ROMUALDO GAETA LUNA WE-11165T FRED LOPEZ-PASTOR WE-13988T JOSE LUIS DELREAL WE-11231AT SALOMON SILVA WE-11053T GABRIEL GAMINO WE-11167T GABRIEL MERCADO RUIZ WE-11568T SALUSTIO SANCHEZ ARROYO WE-11462T Section 8.6
EXCLUDED OR
SUBCONTRACTED SERVICES
Setting the Gold Standard
EXCLUDED OR SUBCONTRACTED SERVICES
West Coast Arborists, Inc. has no exclusions to the services required in this RFP. All proposed work will be performed in-house; no subcontractors will be used.
Section 8.7
LIST OF SIMILAR SERVICES
COMPLETED
Setting the Gold Standard
LIST OF SIMILAR SERVICES COMPLETED
Below is a brief list of comparable public-agency tree care work that West Coast Arborists, Inc. (WCA) has performed in and around West Covina over the past five years. We can also provide additional examples from farther away from the City of West Covina if needed.
Nearby cities & recent WCA work (past 5 years)
• City of West Covina — Amendments to the Citywide Tree Maintenance Services Agreement (ratifications + continued trimming/maintenance). Actions on Jan 19, 2021 (Amendment No. 1) and Aug 16, 2022 (Second Amendment). Scope of work includes citywide tree trimming, as-needed tree removal, tree planting, emergency response services, arborist services, and slope tree maintenance. • City of Azusa — Citywide Tree Maintenance Program awarded June 21, 2021; First Amendment approved Apr 1, 2024 with CPI adjustment and NTE amount update. Scope of Work includes citywide tree trimming, as-needed tree removal, tree planting, emergency response services, arborist services, and utility line tree clearance. • City of Baldwin Park — Citywide Tree Maintenance Services Agreement dated July 7, 2021; subsequent staff action item in 2024 with CPI adjustment and exercise option year.
Scope of Work includes citywide tree trimming, as-needed tree removal, tree planting, emergency response services, arborist services and median tree maintenance. • City of La Puente — Professional Services Agreement with WCA extended via Amendment No. 3 (Jun 28, 2022) and further amendment item in 2023 and 2025; Scope of Work includes citywide tree trimming, as-needed tree removal, tree planting, emergency response services, arborist services and plant health care. • City of Arcadia — Annual tree trimming services contract with WCA (council approval Oct 15, 2019) with continuing actions incl. 2023–2024 and 2024-2025 contract execution direction for citywide tree trimming, as-needed tree removal, tree planting, emergency response services, arborist services and plant health care. • City of Pomona — Citywide Tree Maintenance Services Agreement dated November 4, 2021. Scope of Work includes citywide tree trimming, as-needed tree removal, tree planting, emergency response services, arborist services and plant health care • City of Temple City — WCA is the existing tree maintenance contractor (continuously since 2000); First Amendment Sept 7, 2021, Second-Amendment staff report 2023/2024 confirms ongoing services under the 2018 agreement and extensions. Scope of Work includes citywide tree trimming, as-needed tree removal, tree planting, emergency response services, arborist services and plant health care
• City of Irwindale — WCA selected via formal bid process in 2021. Scope of Work includes citywide tree trimming, as-needed tree removal, tree planting, emergency response services, tree inspection, arborist services and plant health care Section 8.8
REFERENCES
Setting the Gold Standard
REFERENCES
CITY OF INDUSTRY SINCE 2019
WCA maintains the City’s urban forest performing various tree maintenance services. The city is curently on a grid pruning maintenance cycle but also completes service requests including plant health care (tree spraying & injection). As work is peformed we update the City’s tree inventory in ArborAccess and tree risk assessments completed by a WCA arborist.
Contact: Justin Aguilar, Field Operations Project Manager 15625 Mayor Dave Way, Suite 100, Industry, CA 91744 ~ (626) 893-8221 ~ jaguilar@cnceng.com ANNUAL BUDGET: $3,000,000
COUNTY OF LOS ANGELES SINCE 2010
WCA trims nearly 25,000 tres of the county’s 500,000 tree population annually. We also perform tree removals and tree planting on an as-needed basis. Part of our work requirments include palm tree inspection and bird nesting inspections as work is performed.
Contact: Nathan Birdwell, Tree Superintendent
38126 N. Sierra Hwy., Palmdale, CA 93550 ~ (916) 974-7173 ext. 257 ~ [email protected]
ANNUAL BUDGET: $14,800,000
CITY OF BALDWIN PARK SINCE 1999
WCA performs various tree maintenance services for the City and maintains the work records for city-owned tree sites including parkways, parks, facilities. Tree maintenance services include pruning, tree and stump removal, tree planting and special projects using crews and equipment as-needed. The City’s tree inventory is maintained in ArborAccess and is updated with each new service request.
Contact: Anthony Vazquez, Public Works Maintenance Manager 13135 Garvey Ave., Baldwin Park, CA 91706 ~ (626) 960-3993 x518 ~ [email protected]
ANNUAL BUDGET: $171,000
AZUSA LIGHT & WATER SINCE 1999
In addition to maintaining the City’s urban forest, WCA also provides the City’s Light & Water division with line clearance tree trimming and removal services. WCA abides by local law and regulations and sets up traffic control in compliance with agency requirements.
Contact: Mark Silva, Electric Distribution Supervisor
1020 W. 10th St., Azusa, CA 91702 ~ (626) 812-5216 ~ [email protected] ANNUAL BUDGET: $584,000
CITY OF IRWINDALE SINCE 2000
WCA provides routine tree maintenance services throughout the city including tree trimming, tree removal and tree planting. The City’s tree inventory and work history is updated with each service through ArborAccess. WCA also provides emergency services as-needed.
Contact: Pedro Rodriguez, Public Works Maintenance Supervisor 5050 N. Irwindale Ave., Irwindale, CA 91706 ~ (626) 430-2232 ~ [email protected] ANNUAL BUDGET: $200,000
Setting the Gold Standard
EXPERIENCE: CURRENT CALIFORNIA CITIES/COUNTIES UNDER CONTRACT WITH WCA
CITY OF AGOURA HILLS
CITY OF ALAMEDA
CITY OF ALHAMBRA
CITY OF ANAHEIM
CITY OF ARCADIA
CITY OF ARTESIA
CITY OF AZUSA
CITY OF BALDWIN PARK
CITY OF BEAUMONT
CITY OF BELL
CITY OF BELL GARDENS
CITY OF BELLFLOWER
CITY OF BERKELEY
CITY OF BEVERLY HILLS
CITY OF BRAWLEY
CITY OF BREA
CITY OF BUENA PARK
CITY OF BURLINGAME
CITY OF CAMARILLO
CITY OF CARLSBAD
CITY OF CARMEL-BY-THE-SEA
CITY OF CARPINTERIA
CITY OF CARSON
CITY OF CERES
CITY OF CHINO
CITY OF CHINO HILLS
CITY OF CHOWCHILLA
CITY OF CHULA VISTA
CITY OF CITRUS HEIGHTS
CITY OF CLAREMONT
CITY OF COACHELLA
CITY OF COLTON
CITY OF CONCORD
CITY OF CORONA
CITY OF CORONADO
CITY OF COSTA MESA
CITY OF COVINA
CITY OF CUDAHY
CITY OF CULVER CITY
CITY OF CUPERTINO
CITY OF DANA POINT
CITY OF DAVIS
CITY OF DEL MAR
CITY OF DIAMOND BAR
CITY OF DUARTE
CITY OF EL CAJON
CITY OF EL CENTRO
CITY OF EL SEGUNDO
CITY OF ENCINITAS
CITY OF ESCONDIDO
CITY OF FILLMORE
CITY OF FOLSOM
CITY OF FONTANA
CITY OF FREMONT
CITY OF FRESNO
CITY OF FULLERTON
CITY OF GARDEN GROVE
CITY OF GILROY
CITY OF GLENDALE
CITY OF GLENDORA
CITY OF GOLETA
CITY OF GRAND TERRACE
CITY OF HALF MOON BAY
CITY OF HAWAIIAN GARDENS
CITY OF HIGHLAND
CITY OF HOLLISTER
CITY OF HUNTINGTON BEACH
CITY OF IMPERIAL BEACH
CITY OF INDIO
CITY OF INDUSTRY
CITY OF INGLEWOOD
CITY OF IRWINDALE
CITY OF JURUPA VALLEY
CITY OF LA CANADA
CITY OF LA HABRA
CITY OF LA MESA
CITY OF LA MIRADA
CITY OF LA PALMA
CITY OF LA PUENTE
CITY OF LA VERNE
CITY OF LAGUNA BEACH
CITY OF LAGUNA HILLS
CITY OF LAKE ELSINORE
CITY OF LAKE FOREST
CITY OF LAKEWOOD
CITY OF LATHROP
CITY OF LEMON GROVE
CITY OF LINCOLN
CITY OF LIVERMORE
CITY OF LODI
CITY OF LOMA LINDA
CITY OF LOMPOC
CITY OF LONG BEACH
CITY OF LOS ALAMITOS
CITY OF LOS ALTOS
CITY OF LOS ANGELES
CITY OF MADERA
CITY OF MANHATTAN BEACH
CITY OF MENIFEE
CITY OF MENLO PARK
CITY OF MILPITAS
CITY OF MISSION VIEJO
CITY OF MONROVIA
CITY OF MONTCLAIR
CITY OF MONTEBELLO
CITY OF MONTEREY
CITY OF MONTEREY PARK
CITY OF MOORPARK
CITY OF MORENO VALLEY
CITY OF MORGAN HILL
CITY OF MOUNTAIN VIEW
CITY OF MURRIETA
CITY OF NATIONAL CITY
CITY OF NEWARK
CITY OF NEWPORT BEACH
CITY OF NORCO
CITY OF NORWALK
CITY OF OAKLEY
CITY OF OCEANSIDE
CITY OF ONTARIO
CITY OF ORANGE
CITY OF OXNARD
CITY OF PALM DESERT
CITY OF PALM SPRINGS
CITY OF PALO ALTO
CITY OF PARAMOUNT
CITY OF PERRIS
CITY OF PICO RIVERA
CITY OF PLACENTIA
CITY OF PLEASANTON
CITY OF POMONA
CITY OF POWAY
CITY OF RANCHO CORDOVA
CITY OF RANCHO
CUCAMONGA
CITY OF RPV
CITY OF REDLANDS
CITY OF REDONDO BEACH
CITY OF RIALTO
CITY OF RIVERSIDE
CITY OF ROSEMEAD
CITY OF ROSEVILLE
CITY OF SACRAMENTO
CITY OF SAN BERNARDINO
CITY OF SAN BRUNO
CITY OF SAN CARLOS
CITY OF SAN CLEMENTE
CITY OF SAN DIEGO
CITY OF SAN DIMAS
CITY OF SAN FERNANDO
CITY OF SAN JACINTO
CITY OF SAN JUAN CAP
CITY OF SAN LEANDRO
CITY OF SAN MARCOS
CITY OF SAN RAMON
CITY OF SANTA ANA
CITY OF SANTA BARBARA
CITY OF SANTA CLARA
CITY OF SANTA CLARITA
CITY OF SANTA FE SPRINGS
CITY OF SANTA MARIA
CITY OF SANTEE
CITY OF SIERRA MADRE
CITY OF SIGNAL HILL
CITY OF SOLANA BEACH
CITY OF SOUTH PASADENA
CITY OF SO. SAN FRANCISCO
CITY OF STOCKTON
CITY OF SUNNYVALE
CITY OF TEMPLE CITY
CITY OF THOUSAND OAKS
CITY OF TORRANCE
CITY OF TRACY
CITY OF TULARE
CITY OF TUSTIN
CITY OF UPLAND
CITY OF VENTURA
CITY OF VERNON
CITY OF VICTORVILLE
CITY OF VISALIA
CITY OF VISTA
CITY OF WALNUT
CITY OF WALNUT CREEK
CITY OF WEST COVINA
CITY OF WEST HOLLYWOOD
CITY OF WEST SACRAMENTO
CITY OF WHITTIER
CITY OF WOODLAND
CITY OF YORBA LINDA
COUNTY OF ALAMEDA
COUNTY OF COLUSA
COUNTY OF CONTRA COSTA
COUNTY OF EL DORADO
COUNTY OF LOS ANGELES
COUNTY OF MONTEREY
COUNTY OF NAPA
COUNTY OF ORANGE
COUNTY OF PLACER
COUNTY OF RIVERSIDE
COUNTY OF SAN BERNARDINO
COUNTY OF SAN JOAQUIN
COUNTY OF SAN MATEO
COUNTY OF TULARE
COUNTY OF VENTURA
COUNTY OF YOLO
MOUNTAIN HOUSE CSD
ROSSMOOR CSD
TOWN OF ATHERTON
Setting the Gold Standard
Firm Experience with Large-Scale Projects
WCA is proud to serve a wide range of public agencies and to possess the resources to manage contracts exceeding $2 million. This demonstrates our ability to consistently deliver on large-scale projects. Below is a list of customers with contracts exceeding $2 million.
Customer Duration Annual Contract Amount
County of Los Angeles Since 2000 $15,000,000
City & County of San Francisco Since 2017 $6,200,000
City of Corona Since 2010 $5,000,000
City of Whittier Since 2005 $4,600,000
City of Riverside Since 2018 $4,300,000
City of Fresno Since 2001 $3,700,000
Riverside Public Utilities Since 1997 $3,700,000
City of Anaheim/Anaheim Utilities Since 2007 $3,300,000 City of Fullerton Since1998 $3,200,000
City of Long Beach Since 2016 $3,200,000
City of Industry Since 2020 $3,000,000
City of Santa Clarita Since 2017 $3,000,000
County of Orange - Parks Since 2014 $3,000,000
City of Sacramento - Parks Since 2016 $2,800,000
City of Ontario Since 1998 $2,700,000
City of San Diego Since 2015 $2,700,000
City of Glendale Since 2015 $2,500,000
City of Inglewood Since 2008 $2,500,000
City of Sacramento Since 2006 $2,500,000
Glendale Water & Power Since 2015 $2,500,000
City of Visalia Since 2008 $2,400,000
City of Modesto - Parks Since 2023 $2,200,000
City of Burlingame Since 2010 $2,000,000
City of Carson Since 2007 $2,000,000
City of Rancho Cucamonga Since 2007 $2,000,000
City of Santa Ana Since 2015 $2,000,000
Section 8.9
SAFETY RECORD; SAFETY
REQUIREMENTS
Setting the Gold Standard
SAFETY RECORD; SAFETY REQUIREMENTS
Safety Program
Safety standards are top priority at West Coast Arborists, Inc. Our line of work demands that all work is performed in a manner that provides the maximum safety to the general public as well as our employees. Our crews are instructed to follow the safety standards of ANSI Z133.1 as well as Cal-OSHA requirements. We have one of the most extensive safety training programs in the industry. We provide our employees with state-of -the-art training tools and instructional sessions company wide. Our insurance carriers and Cal-OSHA have recognized us repeatedly for outstanding safety training efforts.
We have a full time Safety & Training Manager, Dane Jensen, that is professionally trained in the field of horticulture. As WCA’s Training Manager, Dane is responsible for staying up-to-date on all tree-related industry standards as related to safety and the wellness of our employees and the public in which we serve. Training materials are regularly reviewed and updated to ensure WCA employees receive the proper education, instruction and hands on experience needed to perform their day to day activities safely and efficiently. Training topics include a full-circle from proper pruning techniques, arboriculture, to customer service and everything in between. • ISA Certified Utility & Municipal Arborist #WE-12014A • ISA Skills Test Evaluator—TW Climber
• TCIA Certified Treecare Safety Professional #3303
• ISA Tree Risk Assessment Qualification #E4068
• American Heart Association BLS and First Aid Instructor Public Convenience and Safety
WCA will comply with any and all local sound control and noise level rules, regulations, and ordinances which apply to any work performed in the contracted area. All work will cease by 5:00 pm or as directed by the Agency (excluding emergency services).
Our line of work demands
that all work is performed
in a manner that provides
the maximum safety to the
general public as well as
our employees.
Setting the Gold Standard
Employee Training Program
West Coast Arborists, Inc. provides an extensive in-house training curriculum for all employees to broaden their knowledge of the arboriculture field of study. Included in this training are the ISA standards, both Treeworker and Arborist study programs, and a variety of Tree Care Industry Association home study programs. We also offer training courses to our staff in areas of customer service satisfaction, maintaining professional conduct, and Qualified Line Clearance Trimmer Training.
Traffic Control
Traffic control procedures will be set-up in accordance with the Work Area Traffic Control Handbook (WATCH) and State of California Manual of Traffic Controls as well as the Agency Traffic and Safety Operating Rules. WCA will make adequate provisions to insure the normal flow of traffic over the public streets and park roads. Every effort will be made to keep commercial driveways and passageways open to the public during business hours. High visibility arrowboard(s) will be used when needed. Prior to use, the Agency will approve traffic safety equipment and devices. Pedestrian and vehicular traffic shall be allowed to pass through the work areas only under conditions of safety and with as little inconvenience and delay as possible. Unless the work area is totally barricaded or otherwise kept safe, at least one worker will serve to coordinate safe operations on the ground at all times when work operations are in progress.
Our Training and Safety team members are tasked with
completing field evaluations of crews and members are onsite to coach and train employees on safe practices.
Employees receive performance evaluations at 90 days, 6 months, then annually (or as-needed) after their first year. All employees are provided copies of WCA’s Injury & Illness Prevention Program.
WCA is dedicated to
health and safety for
trees, employees,
and the community.
-1-
SAFETY RULES AND SAFE WORK PRACTICES
GENERAL SAFETY RULES
It is the duty of each worker to obey all Company Safety Rules and to use all required safety equipment. Listed below are the minimum safety rules that each worker must follow:
• Report all injuries to management immediately, no matter how minor. • Learn the hazards of your job by discussing them in detail with your Supervisor. • When job conditions change, so do hazards; therefore, each worker should learn to anticipate new hazards and plan their avoidance.
• Report all new hazards to the attention of your Foreman or Supervisor. • Develop a daily routine of checking your job area, equipment and machinery for any potential hazards or deficiencies. • Check equipment daily and report all defective tools and equipment, machinery and/or dangerous work conditions to the Foreman.
• Wear all personal protective devices, i.e., glasses, belts, shoes and proper clothing, as required by your position or the job task.
• Avoid the use of equipment and machinery that are defective. • Become familiar with the performance limitations of your tools and/or machines. • A clean and orderly workplace is a safe place.
• Provide suggestions concerning safety to your Supervisor or Manager. • Keep all emergency equipment such as fire extinguishers and exit doors clear of obstacles. • Know the location of fire and safety exits.
PERSONAL SAFETY
• Each employee is expected to be responsible for his/her safety and at the same time to exercise care to avoid injury to his fellow workers and others.
• Be prepared to perform your job. Do not come to work fatigued or hung over. • Drug testing will be provided for any employee who appears to be under the influence of drugs and/or alcohol. • Do not speed while driving. Always walk, do not run in work areas. • Horseplay, practical jokes or sports activities are forbidden at all times. • Lift correctly and safely, with your legs, not your back. Ask for help whenever in doubt. • Observe all warning, caution, and danger signs as well as safety and health notices. • No loose clothing or dangling jewelry (i.e. earrings, chains, necklaces, bracelets, etc.) can be worn while working in production areas.
• Smoking is restricted to designated areas only.
• Learn the location of first aid kits and fire suppression equipment in your work area.
EQUIPMENT AND MACHINERY SAFETY
• Do not attempt to clear jams while machines are in operation. MACHINES MUST BE TURNED OFF! • Guards must be in place on every machine while in operation. No safety devices may be bypassed or disengaged. • Any equipment that appears to have been damaged or defective should not be used until a Mechanic or Supervisor has had an opportunity to examine it.
• Unauthorized use of equipment is prohibited.
• Do not handle or tamper with any equipment or machinery that is not within the scope of your duties or job. • Never operate, repair or adjust equipment until you have been trained on the safe operating or maintenance procedures. Ask for help from your Supervisor.
• Do not put your hands or any part of your body into moving equipment at any time. • No one other than the driver is allowed to ride on a forklift or loader - This means NO PASSENGERS! • Employees will not stand or jump over machinery or conveyor belts. • Nothing is to be placed within three (3) feet of the electrical panels and transformers. • Equipment shall only be used for its specified purpose. • Use a ladder when required. Do not climb machinery.
• Electrical power extension cords must be grounded and in good condition. -2-
CREW OPERATIONS SAFETY
• All equipment shall be operated by qualified personnel. • No part of the body shall be used to locate or attempt to stop a hydraulic leak. • Rotary drum or disk type brush chippers shall be fed from the side of the center line, and the operator shall immediately turn away from the feed table when the brush is taken into the rotor. • Employees shall never place hands, arms, feet, legs, or any other part of the body on the feed table when the brush chipper is in operation or the rotor is turning.
• The brush chipper chute shall not be raised while the rotor is turning. • Material such as stone, nails, sweepings, etc., shall not be fed into the brush chipper. • Vehicles shall not be operated at the speeds which will endanger the driver or workers. • Power saw engines shall be stopped when carrying for a distance greater than 100 feet, or in hazardous conditions, such as slippery surfaces or heavy underbrush. Saw shall be at idle speed when carried short distances. • The engine shall be stopped for all cleaning, refueling, adjustments, and repairs to the saw or engine where practical, except when manufacturer’s procedures required otherwise. • When using power units for pruning or clearing, the operator shall heed the positions of all personnel while the unit is running.
• Tree workers shall never carry tools in their hands while climbing. • Employees shall maintain a safe working distance from other employees when using hand tools. • Employees shall not throw or drop tools from trees unless, warning has been given and the ground area is clear, and the act of dropping will not endanger personnel.
• Pole pruners and pole saws shall be hung securely in a vertical position to prevent dislodging. Pole pruners or pole saws shall not be hung on utility wires or cables, or left in the tree overnight. Pole saws shall be hung so that the sharp edge is away from the employee.
• Climbers shall inspect the ropes for cuts or abrasions before starting work. If any cuts or serious abrasions are found, the rope shall be immediately repaired or removed from service. • Chipping tools shall be swung away from the feet, legs, and body. • Chopping tools shall not be driving as wedges or used to drive metal wedges. • The employee shall work from the uphill side whenever possible when doing limbing or bucking. • The employee shall block the log to prevent rolling, when necessary. • When bucking up trunks of trees, wedges shall be used so the tree will not bend the guide car or chain. • No employee shall work closer than 10' from electrical hazards unless qualified and utility has been notified.
AERIAL LIFT SAFETY
• Before operating unit, read and understand all operating and safety information contained in the equipment manuals provided by Hi-Ranger with this unit, and all safety signs installed on this unit. • NEVER exceed rated platform capacity. Be certain of total weight, including operator, platform liner, tools and equipment before entering platform.
• NEVER move the vehicle with persons in the platform or with the booms raised. Personnel may be injured and/or the unit may roll or tip.
• Keep truck bed area free of obstructions that may interfere with the ground controls or personnel who may have to operate the ground controls in an emergency.
• The vehicle must be securely parked and stabilized before the aerial device is operated. Outriggers must be lowered onto solid footing. DO NOT place outrigger on ice, a slippage may occur regardless of solid footing. • NEVER operate on slopes without turntable leveled to within 5 degrees. • Keep hands off all moving parts to avoid serious personal injury. • DO NOT lower outriggers unless all personnel are clear of the outrigger and its ground contact point. Stand clear of outriggers when lowering to avoid crushing injury.
• Plan the job, place the vehicle in a position to provide maximum stability. Clear the area of bystanders. • NEVER operate the aerial device unless you know the location, function and operation of all controls, including emergency and accessory operation.
• Do not operate the equipment with broken cable strands or with damaged cable system components. Failure to replace worn or broken cables will result in serious personal injury or death. Make sure all cables are inspected monthly for broken strands, rust and damage.
• If, when operating the aerial device, you become aware of any dangerous condition or hear any unusual noises, such as grinding, cracking or grating sounds - STOP - in position. DO NOT move the aerial device until the problem has been diagnosed and resolved with your safety in mind. No matter how long it may take to get help, waiting is better than a serious or fatal accident.
-3-
• Operators shall wear safety belt attached with a lanyard to the boom tip or platform. • Persons on the ground, and in contact with the aerial device, vehicle, or attached trailer, will suffer serious injury or death in the event that the insulating value of the fiberglass upper boom components has deteriorated, or in the event that the vehicle, and/or trailer, becomes energized by contact with an energized line below the fiberglass lower boom insert.
• Operation of an aerial device must be controlled only by the operator in the platform. NEVER operate a manned aerial device from the ground controls, except to lower the unit to the ground when the operator in the platform is not able to operate the unit.
Section 8.12
OTHER INFORMATION
-Community and Environment
-Required Attachments
Setting the Gold Standard
COMMUNITY AND ENVIRONMENT
Green Waste
WCA’s commitment to be a socially responsible corporate partner to our customers and communities is exemplified in our Recycling Program. With the steadily increasing concern for the ecological health of our communities, WCA has embarked on a landfill diversion process where all material is taken to recycling facilities where it is used in the production of soil amendments. We are committed to taking all recyclable materials removed from the trees trimmed for the duration of this project to a recycling center for processing. Verification of amounts recycled will be obtained and reported by WCA via ArborAccess for the purpose of meeting the goals of the State for reducing landfill usage.
MULCH is made from coarse ground branches and leaves. It should be spread on the ground at a rate of six to twelve inches for best effect. Fresh mulch will deplete nitrogen from the surface of the soil which will reduce unwanted weeds. Once the mulch has decayed, it returns nitrogen which helps build the quality of soil for plants. A large amount of tree debris is processed by WCA and used in large scale mulching projects for establishing native plants in open space areas.
COMPOST is made from fine ground branches, leaves or other organic material. When mixed with oxygen and water, the organic material will decay or “compost.” A finished compost is excellent for turning into the top layer of soil and will add nitrogen and increase the water holding capacity of soil. You can make compost at home in a pile in your yard or in a bin that you make or purchase. Large scale composting is done at regional recycling facilities.
FIREWOOD is traditionally the most common use of large branches and logs. Firewood is used to heat homes during winter months. WCA takes logs to our yard, and these are then chopped into usable firewood.
Wildlife Protection
We have a full-time Biologist, Lissette Rios, on
staff whose responsibilities include writing
reports, pre-work bird assessments, and training
crews on current bird nesting laws as well as
BMPs for tree maintenance. The protection of
birds, especially during nesting season, is critical
to providing responsible tree maintenance and
her experience, training and skilled eye have
proven to be a great asset to our team. Our
safety and training department has committed
to working with wildlife preservation associations
and played a key role in the establishment of
the Tree Care for Birds and Other Wildlife BMP
that is used in the tree care industry.
Setting the Gold Standard
Arbor Day Advocates & Community Involvement
WCA participates in over 100 Arbor Day and other community events annually by providing educational presentations, tree plantings and sponsorships. As a community partner, we understand the importance of teaching youth about the benefits of trees not only to better our environment but to ensure our urban forests are maintained for years to come.
Community Campaigns
WCA has partnered with Invest From the Ground Up and the Western Chapter International Society of Arboriculture to plant trees across California under their newest initiative – Cool Parks.
With a generous grant from CAL FIRE, the Cool Parks team is working alongside partner cities and nonprofits to bring 2500 trees to California’s disadvantaged and low-income communities, organize a CA Tree Team workshop, and engage residents to learn and care about the trees in their city.
Prior to the “Cool Parks” campaign, WCA participated in the CIRCLE (California Initiative to Reduce Carbon and Limit Emissions) campaign since its launch in October of 2016. Each round of tree planting events has provided thousands of trees to communities across California. The trees planted have the potential to sequester millions of pounds of CO2.
These events are valuable to California communities by generating thousands of volunteers, improving air quality, and educating the local community about proper tree planting techniques.
Together, we can grow the urban forest for a more sustainable future.
Partnering with the Arizona
Sustainability Alliance to
engage K-12 educators in
urban forestry.
City of West Covina Request for Proposals
ATTACHMENT A
STATEMENT OF NON-COLLUSION BY CONTRACTOR
City of West Covina Request for Proposals
ATTACHMENT B
SUBCONTRACTOR CAMPAIGN CONTRIBUTION ACKNOWLEDGEMENT FORM (IF APPLICABLE)
City of West Covina Request for Proposals
ATTACHMENT C
SAM.GOV DEBARMENT AND SUSPENSION VERIFICATION
How to Search Exclusion Information
• Select “Search” from the header menu from any page on SAM.gov • In the filters, under “Select Domain,” select “Entity Information, then select “Exclusions.”
• Use the filters or keyword box to enter search criteria and see your results • See sample on next page
Entity Information Search Results 1 Total Results
Filter by:
Expiration Date:
Feb 18, 2026
Unique Entity ID: CFJMVMJ9NSD1
CAGE/NCAGE: 5NVX1
Physical Address:
2200 E VIA BURTON
ANAHEIM , CA
92806 USA
Purpose of Registration:
All Awards
Keyword (ALL)
West Coast Arborists, Inc.
Status
Active
WEST COAST ARBORISTS, INC Active Registration Entity
Aug 07, 2025 09:28:04 PM GMT 1
Exclusion Search Results 0 Total Results
Filter by:
Keyword (ALL)
West Coast Arborists, Inc.
Status
Active
Aug 07, 2025 09:28:43 PM GMT 1
City of West Covina Request for Proposals
ATTACHMENT D
FEE SCHEDULE
Fee Schedule Instructions
• The Fee Schedule is a requirement of the RFP.
• The Fee Schedule (in Excel format) is available for download. • Complete the Fee Schedule by entering data electronically. Items in green require Contractor data input.
• Print, sign, and include a copy in proposal.
• In addition, upload the completed Excel spreadsheet as a separate attachment with your proposal.
o Save as: Company Name
o Protect your workbook
• See Sample on next page
City of West Covina Request for Proposals
ATTACHMENT G
W-9
Form W-9
(Rev. March 2024)
Request for Taxpayer
Identification Number and Certification
Department of the Treasury
Internal Revenue Service Go to www.irs.gov/FormW9 for instructions and the latest information.
Give form to the
requester. Do not
send to the IRS.
Before you begin. For guidance related to the purpose of Form W-9, see Purpose of Form, below. Print or type. See Specific Instructions on page 3. 1 Name of entity/individual. An entry is required. (For a sole proprietor or disregarded entity, enter the owner’s name on line 1, and enter the business/disregarded entity’s name on line 2.)
2 Business name/disregarded entity name, if different from above. 3a Check the appropriate box for federal tax classification of the entity/individual whose name is entered on line 1. Check only one of the following seven boxes.
Individual/sole proprietor C corporation S corporation Partnership Trust/estate LLC. Enter the tax classification (C = C corporation, S = S corporation, P = Partnership) . . . .
Note: Check the “LLC” box above and, in the entry space, enter the appropriate code (C, S, or P) for the tax classification of the LLC, unless it is a disregarded entity. A disregarded entity should instead check the appropriate box for the tax classification of its owner.
Other (see instructions)
3b If on line 3a you checked “Partnership” or “Trust/estate,” or checked “LLC” and entered “P” as its tax classification, and you are providing this form to a partnership, trust, or estate in which you have an ownership interest, check this box if you have any foreign partners, owners, or beneficiaries. See instructions . . . . . . . . . 4 Exemptions (codes apply only to
certain entities, not individuals;
see instructions on page 3):
Exempt payee code (if any)
Exemption from Foreign Account Tax
Compliance Act (FATCA) reporting
code (if any)
(Applies to accounts maintained
outside the United States.)
5 Address (number, street, and apt. or suite no.). See instructions. 6 City, state, and ZIP code
Requester’s name and address (optional)
7 List account number(s) here (optional)
Part I Taxpayer Identification Number (TIN)
Enter your TIN in the appropriate box. The TIN provided must match the name given on line 1 to avoid backup withholding. For individuals, this is generally your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the instructions for Part I, later. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN, later.
Note: If the account is in more than one name, see the instructions for line 1. See also What Name and Number To Give the Requester for guidelines on whose number to enter.
Social security number
– –
or
Employer identification number
–
Part II Certification
Under penalties of perjury, I certify that:
1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me); and
2. I am not subject to backup withholding because (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding; and
3. I am a U.S. citizen or other U.S. person (defined below); and
4. The FATCA code(s) entered on this form (if any) indicating that I am exempt from FATCA reporting is correct.
Certification instructions. You must cross out item 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed to report all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and, generally, payments other than interest and dividends, you are not required to sign the certification, but you must provide your correct TIN. See the instructions for Part II, later.
Sign
Here
Signature of
U.S. person Date
General Instructions
Section references are to the Internal Revenue Code unless otherwise noted.
Future developments. For the latest information about developments related to Form W-9 and its instructions, such as legislation enacted after they were published, go to www.irs.gov/FormW9.
What’s New
Line 3a has been modified to clarify how a disregarded entity completes this line. An LLC that is a disregarded entity should check the appropriate box for the tax classification of its owner. Otherwise, it should check the “LLC” box and enter its appropriate tax classification.
New line 3b has been added to this form. A flow-through entity is required to complete this line to indicate that it has direct or indirect foreign partners, owners, or beneficiaries when it provides the Form W-9 to another flow-through entity in which it has an ownership interest. This change is intended to provide a flow-through entity with information regarding the status of its indirect foreign partners, owners, or beneficiaries, so that it can satisfy any applicable reporting requirements. For example, a partnership that has any indirect foreign partners may be required to complete Schedules K-2 and K-3. See the Partnership Instructions for Schedules K-2 and K-3 (Form 1065).
Purpose of Form
An individual or entity (Form W-9 requester) who is required to file an information return with the IRS is giving you this form because they Cat. No. 10231X Form W-9 (Rev. 3-2024)
City of West Covina Request for Proposals
ATTACHMENT H
STATEMENT OF COMPLIANCE
City of West Covina Request for Proposals
ATTACHMENT I
DIR NUMBER REQUEST AND CERTIFICATION FORM
ADDENDUM TO RFP DOCUMENTS
Public Works
Department
Page | 1
REQUEST FOR PROPOSAL
TREE TRIMMING AND TREE MAINTENANCE SERVICES
Addendum No.: 1
RFP Number: 2026-01
Date of Addendum: July 28, 2025
Issued by: City of West Covina
SCOPE OF ADDENDUM
This addendum details the additions/revisions to the RFP Revision 1 – CHANGE/ADD
Add: Attachment I – DIR Number Request and Certification Form
Change from: (Attachment K)
Change to: (Attachment J)
Add: DIR Number Request and Certification form must be submitted with the bid. (Attachment I)
Change from: (Attachment K)
Change to: (Attachment J)
Change from:
SAMPLE AGREEMENT
Change to:
DIR NUMBER REQUEST AND CERTIFICATION FORM
Add: ATTACHMENT J - DIR NUMBER REQUEST AND CERTIFICATION FORM (divider sheet)
SAMPLE AGREEMENT (follows Attachment J divider sheet)
TREE SERVICE PROPOSAL
10761 Court Avenue, Stanton, CA 90680 • Tel 714.826.1750 • Fax 714.826.1753 • www.gstsinc.com Prepared For: City of West Covina
RFP No. 2026-01: Tree Trimming and Tree
Maintenance Services
August 14, 2025
ATTACHMENT NO. 9
TABLE OF CONTENTS
1 COVER LETTER .......................................................................................................................1 2 BACKGROUND AND APPROACH ........................................................................................3 ABOUT US ............................................................................................................ 3 PROJECT UNDERSTANDING ........................................................................... 4 IMPLEMENTATION PLAN ................................................................................ 5 WORK FLOW ....................................................................................................... 6 3 METHODOLOGY .....................................................................................................................7 SERVICES OFFERED .......................................................................................... 7 EMERGENCY RESPONSE .................................................................................. 9 QUALITY CONTROL ........................................................................................ 11 WEB-BASED INVENTORY .............................................................................. 15 EQUIPMENT LIST ............................................................................................. 18 GREENWASTE RECYCLING........................................................................... 22 WILDLIFE PROTECTION PLAN ..................................................................... 23 COMMUNITY BENEFIT ................................................................................... 24 4 FEE SCHEDULE ......................................................................................................................25 5 STAFFING ................................................................................................................................30 DEDICATED STAFF .......................................................................................... 30 ORGANIZATION CHART................................................................................. 30 KEY PERSONNEL ............................................................................................. 31 EMPLOYEE TRAINING & DEVELOPMENT ................................................. 34 EMPLOYEE CERTIFICATION ......................................................................... 35 ADDITIONAL CERTIFICATIONS & LICENSING ......................................... 36 6 EXCLUDED OR SUBCONTRACTED SERVICES .............................................................37 CONSULTING ARBORIST ............................................................................... 37 TREE PEST CONTROL ..................................................................................... 37 CRANE SERVICES ............................................................................................ 37 7 LIST OF SIMILAR SERVICES .............................................................................................38 MUNICIPAL SERVICES ................................................................................... 38 MUNICIPAL AGENCIES................................................................................... 38 EDUCATIONAL AGENCIES ............................................................................ 38 COMMERCIAL AGENCIES .............................................................................. 38 PRIVATE AGENCIES ........................................................................................ 38 8 REFERENCES ..........................................................................................................................39 CONTRACTS IN-PROCESS .............................................................................. 39 CONTRACT COMPLETED PAST 5 YEARS ................................................... 43 LETTERS OF RECOMMENDATION ............................................................... 47
TABLE OF CONTENTS
9 SAFETY RECORD; SAFETY REQUIREMENTS ..............................................................51 SAFETY STATEMENT...................................................................................... 51 WORKERS COMP. EXPERIENCE MOD. RATES (EMR).............................. 51 10 FINANCIAL STATEMENTS................................................................................................52 FINANCIAL DOCUMENTS FOR THE MOST CURRENT YEAR................. 52 INTERIM FINANCIAL DOCUMENTS AS OF LAST MONTH END ............ 52 11 NEGATIVE HISTORY..........................................................................................................53 LITIGATION STATEMENT.............................................................................. 53 LITIGATION HISTORY .................................................................................... 53 12 OTHER INFORMATION .....................................................................................................54 URBAN FOREST PLANNING AN DESIGN SERVICES................................ 54 APPENDICES..............................................................................................................................55 ATTACHMENT A: STATEMENT OF NON-COLLUSION ............................ 55 ATTACHMENT B: SUBCONTRACTOR CAMPAIGN CONTRIBUTION.... 57 ATTACHMENT C: SAM.GOV REGISTRATION CONFIRMATION ............ 59 ATTACHMENT H: STATEMENT OF COMPLIANCE................................... 62 ATTACHMENT I: DIR NUMBER REQUEST & CERTIFICATION FORM.. 63 EXHIBIT A: GSTS 2024 YEAR END FINANCIAL STATEMENTS .............. 64 EXHIBIT B: GSTS 2025 INTERIM FINANCIAL STATEMENTS.................. 90 EXHIBIT C: INSURANCE COVERAGE.......................................................... 93 EXHIBIT D: FORM W-9 .................................................................................... 96 ADDENDUMS..............................................................................................................................97 ADDENDUM NO. 1 ........................................................................................... 97 ADDENDUM NO. 2 ........................................................................................... 99 Pg.1
Pg.1
Section 1. COVER LETTER
Pg.1
City of West Covina
Attn: Jazmin Hernandez
1444 W. Garvey Avenue South
West Covina, CA 91790
RE: Proposal for Tree Trimming and Maintenance Services Dear Ms. Hernandez,
On behalf of the entire Great Scott Tree Service (GSTS) team, thank you for the opportunity to submit our proposal for the City of West Covina’s Urban Forest maintenance program. We are excited for the possibility of partnering with the City to provide professional, safe, and responsive tree care services that reflect the high standards expected by your residents, City Council, staff, and visitors.
GSTS has been providing municipal tree care services for over 49 years, and we understand the scope and significance of this contract. West Covina’s Urban Forest—approximately 24,000 trees across 34,000 active sites—is a valuable community asset. We are prepared to deliver the best possible tree care to preserve this resource, whether under the City’s current five-year pruning cycle or a future three-year cycle, with palms maintained on a two-year rotation and LMD/Slope Trees managed separately.
Our plan is to work side-by-side with the City’s designated representatives to manage all aspects of the Urban Forest program. We will enhance public safety, aesthetics, and tree health through precise, standards-based pruning, hazard mitigation, and proactive care. GSTS will seamlessly integrate the City’s existing maintenance schedule and anticipated future needs into our operations, providing flexibility whether the City continues its five-year rotation or moves to a three-year cycle. Our long-term planning approach is designed to improve operational efficiency, tree longevity, and cost control, delivering measurable value year after year.
To ensure success, we have assigned a highly experienced project leadership team, including Certified Municipal Arborist Scott Griffiths as Project Manager and Daniel Rueles as Project Supervisor. Each is authorized to make decisions on behalf of GSTS and will serve as a direct point of contact for the City. Every crew deployed will be staffed by trained, safety-certified professionals and equipped with a modern fleet of specialized equipment.
We will utilize our state-of-the-art inventory database to deliver a fully integrated solution— from service request to invoice—ensuring complete transparency, efficiency, and accuracy.
This platform gives City staff real-time access to scheduled work, progress tracking, and completion reports with photos and service notes. Historical data from the system will help the City identify trends, plan budgets, and optimize future pruning schedules. By working collaboratively within this system, GSTS and the City will create an annual maintenance program that not only meets current needs but also advances the long-term preservation and enhancement of West Covina’s Urban Forestry Plan.
Pg.2
Pg.2
Section 1. COVER LETTER
Pg.2
At the core of our operations is GSTS’s corporate safety policy, reinforced by daily hazard assessments, traffic control compliant with MUTCD standards, and ongoing employee training.
Additionally, we are committed to environmentally responsible practices, including green waste recycling, reduced emissions equipment, and low-impact worksite operations.
We view this contract as more than a maintenance agreement—it is a long-term partnership.
Our commitment to safety, quality, and cost efficiency, coupled with proactive communication and responsive service, will ensure the City’s Urban Forest remains a safe, vibrant, and lasting asset for the community.
Thank you for considering our proposal. We look forward to the opportunity to bring our expertise, resources, and dedication to the City of West Covina. Please feel free to contact me directly at (714) 826-1750 with any questions or requests for additional information.
Should you have any questions or require any additional information please do not hesitate to contact me at (714) 826-1750.
Sincerely,
Scott Griffiths,
Scott Griffiths,
President/CEO
Great Scott Tree Service, Inc.
10761 Court Avenue, Stanton, CA 90680
Telephone: 714-826-1750
Section 2. BACKGROUND & APPROACH
Pg.3
"The Great Scott Tree Service vision is caring for trees that enhance the beautiful landscapes of Southern California communities for today and future generations." ABOUT US - Great Scott Tree Service, Inc. was founded in 1976 with a simple mission: to provide high-quality, costeffective tree maintenance services to communities throughout Southern California. From our humble beginnings, we have grown into a leading municipal and commercial tree service provider, with a strong operational footprint across Los Angeles and Orange Counties and a reputation built on performance, integrity, and responsiveness.
Our company specializes in long-term municipal partnerships and public works contracts, delivering a full range of services including grid-based tree pruning, removals, planting, stump grinding, 24/7 emergency response, and GPS-enabled tree inventory management.
Our cloud-based TrimIT™ system allows for full digital tracking from proposal through invoicing, with real-time access to work history, maps, and reporting.
We currently employ over 145 qualified professionals, including ISA Certified Arborists, ISA Certified Tree Workers, and supervisory staff trained in ANSI A300 and Z133 safety standards. All employees are equipped and trained to perform services in accordance with best management practices, CAL/OSHA regulations, and the specific requirements of each jurisdiction we serve.
Our corporate headquarters have been located at 10761 Court Ave, Stanton, CA since 1987, and we operate additional North and South County yards to support scalable deployment and local responsiveness. We maintain a fleet of over 210 pieces of OSHA-compliant, modern equipment, including aerial lifts, chippers, grinders, loaders, cranes, and GPS-enabled vehicles.
We are fully licensed and qualified to perform all services defined in the scope of work. The following are representative licenses and certifications held by Great Scott Tree Service, Inc.:
• California Contractor’s License #556832 (C-61/D-49, C-49, C-27) • California DIR Public Works Registration #1000004820
• ISA and TCIA Membership & Certifications
Additional specialized certifications, safety credentials, and municipal compliance documentation are detailed in Section 5 – Staffing of this proposal.
FINANCIAL STABILITY - Great Scott Tree Service is a financially strong and independently operated firm with an annual run rate exceeding $25 million and a consistent growth rate of 15%+ over the past four years. We maintain a $1 million line of credit and have access to over $1.5 million in equipment financing capacity to support future growth or capital needs.
Reviewed financial statements are available for confidential review as part of this proposal process. Our organizational depth, proven history of municipal service delivery, and commitment to safety, technology, and accountability make us a capable and trusted partner for the City of West Covina.
Section 2. BACKGROUND & APPROACH
Pg.4
GENERAL PROJECT UNDERSTANDING - Great Scott Tree Service, Inc. (GSTS) understands that the City of West Covina is seeking a highly qualified contractor to provide professional tree trimming and maintenance services for its Urban Forest, which consists of approximately 24,000 trees within 34,000 active sites in the City’s inventory database. The City’s objective, as defined in the bid specifications, is to deliver the best possible tree care—maintaining safety, aesthetics, and long-term canopy health at a level expected by residents, City Council, City staff, and visitors. Located in the San Gabriel Valley, West Covina’s 16 square miles support a population of approximately 110,200 residents and include 16 parks, four community centers, a Sports Complex, and a County-operated library. These public assets require a tree maintenance program that is efficient, responsive, and visibly enhances public spaces while protecting public safety.
Currently, the City operates on a five-year pruning cycle but is evaluating a transition to a threeyear cycle if fiscally permissible, while keeping palms on a two-year cycle and separating LMD/Slope Trees from general grid pruning. The contract term anticipates an initial three-year agreement, with the option for two one-year extensions, contingent on satisfactory performance.
GSTS recognizes that the City’s tree care program is not simply about meeting cycle goals—it is about ensuring public satisfaction, reducing hazards, delivering cost-effective service, and sustaining the many benefits of a healthy and well-managed Urban Forest.
GSTS’S APPROACH TO MEETING AND EXCEEDING OBJECTIVES
1. Tailored Maintenance Programs: GSTS will implement a structured trimming schedule that aligns with the City’s chosen maintenance cycle—whether the City elects to maintain its current five-year rotation or transition to a three-year cycle. Separate management plans will be used for LMD/Slope Trees and palms, ensuring species-appropriate care and optimized resource allocation. This flexibility demonstrates our ability to adapt to fiscal considerations while still meeting the highest standards of care.
2. Safety Culture and Compliance Leadership: Safety is central to our operations and an integral part of our corporate culture. All work will be performed to ANSI A300 standards and ISA best practices, with strict adherence to Cal/OSHA and federal safety regulations.
We conduct daily job hazard analyses, utilize maintained and inspected equipment, and employ MUTCD-compliant traffic control to protect workers, residents, and property. Our consistently low EMR demonstrates our ability to perform work safely and efficiently.
3. Operational Readiness and Cost Efficiency: Our multi-crew structure and specialized equipment fleet allow us to complete large-scale maintenance efficiently while retaining rapid-response capacity for storm events, fallen limbs, or hazardous conditions. This operational readiness minimizes disruption to the public and maximizes the value of the City’s maintenance budget.
4. Responsive Service and Public Satisfaction: We maintain open communication channels with City staff to address both scheduled and emergent needs. Our response protocols ensure that urgent hazards are addressed within contract-specified timelines, and our crews are trained to interact with the public professionally, reinforcing the City’s reputation for quality service.
5. Value-Added Urban Forest Stewardship: Beyond the scope of routine maintenance, we offer proactive recommendations on hazard mitigation, disease management, and canopy enhancement. This ensures that the City’s investment not only meets current safety and aesthetic standards but also supports long-term ecological and economic benefits.
Section 2. BACKGROUND & APPROACH
Pg.5
COMMITMENT TO PARTNERSHIP - GSTS views this contract as more than a maintenance agreement—it is a partnership with the City of West Covina to maintain safe, attractive, and community-valued public spaces. Through precision execution, cost-efficient operations, a proactive safety culture, and responsive communication, we will deliver a tree maintenance program that meets today’s needs and anticipates tomorrow’s opportunities, consistently exceeding the City’s expectations.
IMPLEMENTATION PLAN - Great Scott Tree Service, Inc. has a thorough implementation process ready for the Tree Maintenance Services contract with the City of West Covina. The phases are as follows:
PHASE 1: CONTRACT ADMINISTRATION
• Review and execute the Tree Maintenance Agreement.
• Provide all required Certificates of Insurance and Bonds. • Acquire all Licensing and Permits required for operations. • Arrange a Pre-Operational meeting between GSTS personnel and City Staff to align expectations and processes.
• Schedule introductory meeting of key personnel from Great Scott Tree Service, Inc. and City Staff.
• Obtain Notice to Proceed Letter and Purchase Order.
PHASE 2: OPERATIONAL PREPERATIONS
• Dedicated vehicles and equipment will be made available for pre-inspection by City Staff.
• Assigned field crews will be familiarized with City specifications and standards • GSTS Inventory Specialist / Certified Arborist will begin collecting all required GIS inventory data in the order that our crews will be working through the City. The Citywide GIS inventory will be completed and operational within the timeframe specified and will be compatible to the City’s inventory software.
• Cost proposals will always be provided in advance to give City Staff visibility of progress and budget management on the front-end.
PHASE 3: MOBILIZATION
• Scheduling confirmations including work start date, location, scope, and crews configuration will be sent to City Staff for approval.
• Public Notices will be mailed in a timeframe and format approved by the City. • English-Speaking ISA certified crew will arrive on site, on time, & ready for the work at hand.
• All precautions will be made at the Work Site to ensure positive Public Relations and Protection.
• Traffic Delineation will be staged as necessary and will always be in compliance with the Work Area Traffic Control Handbook (Watch).
• Certified Wildlife Personnel will always perform a visual inspection of the trees for Bird Nesting, prior to commencing work.
• Crews will verify inventory attributes, record services completed, and report hazards.
Section 2. BACKGROUND & APPROACH
Pg.6
PHASE 3: MOBILIZATION (CONTINUED)
• All work performed will conform to ISA, ANSI, and City Standards. • All debris will be removed from the work site each day. • City Staff will receive prior-day reports to track progress and coordinate inspections. • Staff access to our web-based GIS Inventory program will give you a transparent overview of all areas of operation.
• Reserve Staff and Equipment will provide immediate response to tree related emergency situations twenty-four hours per day, seven days per week. • Onsite incidents, damage, or complaints will be immediately communicated to City Staff; all measures will be taken to resolve such issues in the timeliest manner possible.
PHASE 4: CONTINUED IMPROVEMENT
• GSTS will host live training studios to educate City Staff on our web-based Inventory System, “TrimIT.” We will also provide you with our detailed user guide which offers step-by-step instruction for utilizing all the services that TrimIT has to offer. • Internal bi-weekly Safety Meetings and quarterly Training Seminars are provided to all field staff by our OSHA Certified ISA Safety Supervisor. Agendas include review of our Injury and Illness Prevention Program (IIPP), Cal-Osha policies, ISA, and ANSI safety requirements.
• Certified Arborists and Certified Tree Workers practice continuous improvement principles earning Continuing Education Units (CEUs) to maintain their certifications. • Maintain excellent Public Relations through participation in Chamber of Commerce, local Fundraisers, educational demonstrations at Schools, and Arbor Day events.
WORK FLOW
Section 3. METHODOLOGY
Pg.7
SERVICES OFFERED - Great Scott Tree Service, Inc. is a full-service operation equipped and qualified to provide you with the best solutions for all of your tree maintenance needs. GSTS will deliver a level of quality that meets or exceeds the International Society of Arboriculture (ISA) standards. We are dedicated to providing tree services that results in a neat, clean and attractive appearance to trees and associated sites serviced. Below is an overview of the most common tree maintenance services that we can provide.
TREE PRUNING is performed when conditions within the crown of a hardwood tree are such that the entire tree needs to be fully pruned. Complete pruning is recommended when the primary objective is to maintain or improve tree health and structure, and includes pruning to reduce overall canopy mass and excessive wood weight. A Full Prune typically consists of one or more of the following pruning treatments:
• Crown Cleaning or cleaning out is the removal of dead, diseased, crowded, weakly attached and low-vigor branches and water sprouts from the entirety of the tree crown. • Crown Reduction is used to reduce the height and/or spread of a tree. Crown reduction varies from topping, a destructive practice, in that cuts are not made indiscriminately, resulting in large stubbed off limbs that are subject to decay.
• Crown Restoration is corrective pruning used as a means to restore the form of crowns that have been previously damaged by extenuating circumstances. This treatment is best performed by tree workers who have a good understanding of the effects of pruning for the cultivation of tree canopies.
• Crown Thinning includes crown cleaning and the selective removal of branches to increase light penetration and air movement into and through the crown. Increased light and air stimulates and maintains interior foliage, which in turn improves branch taper and strength.
Thinning reduces the wind-sail effect of the crown and the weight of heavy limbs.
SERVICE REQUEST PRUNING - At the discretion of the City, service requests can be submitted directly through our web vendor portal or through your dedicated supervisor. City Representatives will have the option, at their convenience, to schedule a vendor portal training seminar where they will learn how to create and track service requests, view upcoming and ongoing jobs, and track overall work history in both GIS map form as well as printable invoice / work history form. Once a request has been submitted City Staff will receive itemized service proposals for review and approval.
Regardless of the preferred submittal methods our firm can and will mobilize / deploy crews in any timeline that best fits the City Representative’s expectations and needs. It is our intention to work directly with City Staff in providing a level of flexibility to allow for all ranges of response time including, planned project schedules, non-emergency, and emergency requests.
LINE CLEARANCE PRUNING is performed when any member of a tree has the potential to compromise the safety or functionality of utility lines within the Cities urban forest. This service type refers to the pruning, trimming, repairing, maintaining, removing, or clearing of trees or the cutting of brush that is near (within 10 feet of) energized power lines in accordance the clearance specifications set forth in General Order 95. Additionally, all efforts will be made to protect the health and overall aesthetics of tree in question.
Section 3. METHODOLOGY
Pg.8
SAFETY CLEARANCE PRUNING is performed when conditions within the crown of a hardwood tree are such that a certain objective needs to be met or a certain condition needs attention. Parkway trees located in adjacent residential neighborhoods with limbs that hang less than 14 feet above the roadway and 9 feet above the sidewalk would be candidates for Safety Clearance Pruning under this contract and may consist of one or more of the following pruning types:
• Crown Raising consists of removing the lower branches of a tree in order to provide clearance for buildings, vehicles and pedestrians. It is important that a tree have at least onehalf of its foliage on branches that originate in the lower two-thirds of its crown to ensure a well-formed, tapered structure and to uniformly distribute stress within the tree. • Clearance prune is employed as a means of eliminating limbs from the crown of a hardwood tree when an entire pruning of the tree is not warranted. Clearance pruning does not involve the fine detail work described herein as “full prune”.
PALM TREE CARE criterion varies based on the species, type and/or purpose of the service being performed and consists of maintaining the crowns and trunks of palm trees including the pruning of spent or declining fronds and seedpods, trunk sounding, and the skinning/pinneappling or shaping of spent petiole bases into a ball or nut as applicable by palm type.
• Palm Pruning shall consist of the removal of loose dead fronds, fruit clusters and other vegetation from the trunks of all palms in a manner selected by the Contractor and approved by the City’s Contracting Officer.
• Palm Sounding is proactive approach to preventing extreme safety hazards and (in some recorded cases) death caused by non-visible decay in the trunk interior. A sound inspection is performed at the three general stem areas: the upper stem, middle stem, and lower stem at the North, East, South, and West points of the tree. Detailed written reports with findings, overall assessment, and recommended course of action are then submitted to the City for review. • Palm Skinning is performed to promote positive health, safety, and aesthetic characterizes in most varieties of palm species. Spent petiole bases are left uniformly long to form a base, which shall extend a specific distance (based on the individual species of palm) below the lowest live frond in the crown. Using hand tools, the Contractor shall skin the trunk area below the base clean without causing damage to live trunk tissue. • Palm Pineappling is performed to promote positive health, safety, and aesthetic characterizes specific to Date Palms (Phoenix canariensis & Phoenix dactylifera). Dead petiole bases shall be formed into an ornamental ball, which begins directly below the lowest green fronds and acts to provide a base of support to the palm crown. This ornamental ball shall be uniform and smooth in appearance and shall extend no less than four (4) and no more than eight (8) feet below the lowest live frond in the crown.
SMALL TREE CARE is most commonly utilized in the process of “training” young trees to promote a strong arrangement or system of branches with good attachment, appropriate size, and desirable spacing. We support the belief that appropriate care during the tree’s establishment period will go a long way in creating safer, aesthetically pleasing, and heathy trees in the years to come.
Section 3. METHODOLOGY
Pg.9
EMERGENCY RESPONSE - Great Scott Tree Service, Inc. recognizes that prompt, professional response to tree-related emergencies is a critical element of public safety and a core expectation under the City of West Covina’s tree maintenance program. Our firm has decades of experience responding to emergency call-outs across Southern California and maintains a proven record of rapid deployment, effective site management, and full incident resolution.
Our operations are structured to provide 24 hours a day, 7 days a week emergency response, including weekends and holidays. We utilize a dedicated emergency hotline, which is immediately routed to the Area Manager and on-call supervisors. These personnel are authorized to dispatch field crews and coordinate resources in real time. During normal business hours, response is initiated by our local operations team. After-hours and holiday incidents are escalated directly to our emergency response supervisors and management personnel.
Great Scott Tree Service guarantees a maximum response time of one (1) hour for all emergency and after-hours tree service requests. Once on-site, our crews will remain until the situation has been fully stabilized and all immediate tree-related hazards have been cleared. Our response protocol includes:
• Site assessment and hazard isolation
• Removal of downed limbs, uprooted trees, or debris obstructing roads or public areas • Coordination with City staff, law enforcement, or utility agencies as needed • Temporary barricading or signage for areas requiring follow-up work • Same-day digital reporting and photographic documentation (if required) Because the majority of our field crews and area managers reside throughout Los Angeles County—including several who live in the City of West Covina—and all take their work trucks home each day, we are uniquely positioned to provide a highly responsive and decentralized emergency response model. This field-ready structure enables our team to reach emergency sites quickly and consistently exceed the City’s required one-hour response time, regardless of the day or hour.
Our field personnel are trained to respond to incidents ranging from single tree failures to multi-day storm recovery operations involving road clearance, emergency removals, and coordination with municipal public works and safety teams. All emergency responders are ISAcertified and fully equipped with the necessary tools, PPE, and traffic control devices to operate safely and efficiently under urgent conditions.
This structured, accountable, and well-documented approach to emergency response ensures that the City of West Covina can rely on Great Scott Tree Service for fast, safe, and effective support in times of urgent need.
TREE REMOVAL consists of the removal of the entirety of a hardwood tree or palm tree and the removal of its root system. Removals will be completed per monthly lists or individual service requests submitted by the City’s authorized representative. With advanced notice GSTS will identify the location of all utilities and private property landscape irrigation components prior to the removal of a tree and its root system. GSTS will maintain control of the tree and its parts at all times; branches, limbs and trunk sections will be carefully lowered to the ground so as to avoid damage of any type caused by free-falling items. Immediately following the removal, stumps, including the root flare and surface roots shall be ground to a depth in accordance with ANSI Z133 Standards and City of West Covina Specifications. If any work requires excavation, the GSTS will be responsible for appropriate notification of Underground Service Alert (USA).
Section 3. METHODOLOGY
Pg.10
TREE PLANTING - Great Scott Tree Service along with Elite Nursery will coordinate any planting needs. Elite Nursery is a subsidiary of Great Scott Tree Service and has a 3-acre parcel of land in the City of Stanton that is used for growing grounds. Elite nursery is fully functional and can grow specialty trees, as well as, purchase other types of trees depending on availability and size. Prior to planting GSTS can assess the planting site and provide the City with a Recommended Planting Guide which will include an outline of viable replanting options and will include detailed description sheets of each species included.
Planting palettes will always be determined by our ISA Certified Arborists after a carefully consideration of the planting site area size, probability of successful establishment, cohesive aesthetics to the immediate surrounding area, and the City’s general development goals. Upon approval from the City’s authorized representative, GSTS will coordinate purchasing and planting operations. Our planting team will conduct all soil preparation, tree installation, and backfill to ISA standards, ANSI A300 standards, and City specifications.
ROOT BARRIER INSTALLATION is a method utilized to prevent damage to hardscapes from tree roots and when used appropriately this application can be utilized to help trees thrive in difficult urban and suburban surroundings. Root barrier installation includes all the root pruning methods described above with the added application of installing semi-rigid deflector panels placed between the tree roots and hardscapes. As will root pruning, the same considerations must be taken before a tree can be deemed a viable candidate for this application. Again, GSTS will always notify the City when root barrier installation is not a viable option and we will never proceed if the installation will in any way jeopardize the health, stability, or safety of the tree in question.
TREE WATERING will be performed by a one man crew with a water truck who will water various routes including landscape median and young trees that are three (3) years old and younger. GSTS will water all trees in such a manner that will not result in erosion of the treewatering basin, splashing of parked vehicles or damage to any of the tree’s surroundings.
CONSULTING ARBORIST / INSPECTION can go a long way in keeping liabilities at a minimum. Great Scott Tree Service employs several consulting arborists who can respond to inspection requests and provide detailed reports and recommendations on as little as an individual tree to large tree populations.
DATA ENTRY is a service that GSTS offers to ensure that you are provided with staff capable of imputing detailed tree information into your Tree Inventory which includes but not limited to:
GPS Location, Work History, Service Requests, and Tree Listing Reports.
SPECIALTY EQUIPMENT RENTAL will always be readily available should the City come upon a project requiring extraordinary work. GSTS warehouses a number of Roll-offs boxes, loaders, tractors, lifts, and utility vehicles which can be utilized where they are needed.
Section 3. METHODOLOGY
Pg.11
QUALITY CONTROL OVERVIEW - Great Scott Tree Service, Inc. has established a comprehensive Quality Control Plan designed to ensure consistent, high-quality service delivery across all areas of operations. This plan begins with a strong foundation in safety, and extends through pruning standards, certified personnel, customer service protocols, traffic control procedures, and day-to-day operational guidelines. Our Quality Control Plan will be implemented immediately upon contract award to ensure that the City of West Covina receives professional, reliable, and responsive tree maintenance services throughout the duration of the agreement.
QUALITY ASSURANCE & PERFORMANCE MONITORING - Great Scott Tree Service, Inc. employs a formalized Quality Assurance process to ensure all contracted services are delivered to the highest standards of workmanship, safety, and customer satisfaction. This program includes scheduled internal inspections, job-site audits, and service verification procedures conducted by our ISA Certified Supervisors and Management Team.
All completed work is reviewed against contract specifications, ANSI A300 and ISA BMP standards, and internal performance benchmarks. Supervisors utilize checklists and quality control logs to monitor crew performance, verify proper pruning and cleanup, and ensure that all equipment is operated and maintained safely. Deficiencies are documented and addressed immediately, with corrective actions implemented and tracked until resolution.
City Representatives are encouraged to participate in routine site walk-throughs or quality review meetings. In addition, Great Scott Tree Service provides digital service reports, photo documentation (upon request), and access to our web-based portal for real-time tracking of service requests, work history, and inventory updates.
Through this performance monitoring system, we aim to maintain transparency, accountability, and continuous service improvement throughout the life of the contract.
SAFETY PROGRAM - Great Scott Tree Service, Inc. is committed to maintaining a rigorous and proactive safety program that protects the health and welfare of our employees, the public, and City property. Our safety culture is supported by a full-time Risk Manager and Field Safety Supervisor, who oversee compliance with all Cal/OSHA regulations, ANSI Z133 safety standards, and ISA Best Management Practices.
Safety training is delivered through multiple formats. All employees participate in formal quarterly safety seminars at our Stanton office, covering a wide range of operational and environmental hazards. In addition, our crew leaders conduct bi-weekly jobsite safety discussions and review National Arborist Association Tailgate Safety Sessions with their teams. These field-level check-ins reinforce real-time awareness of risks and expectations.
All safety procedures are guided by our formal Injury and Illness Prevention Program (IIPP), developed in collaboration with our insurance carrier and aligned with Cal/OSHA standards.
Great Scott Tree Service maintains an excellent safety record, supported by our low Experience Modification Rating (EMR). Both the IIPP and EMR documentation have been included in the Appendices section of this proposal for the City’s review.
Section 3. METHODOLOGY
Pg.12
PROJECT COMPLIANCE - Great Scott Tree Service, Inc. will conduct all work outlined in the contract in such a manner as to meet all accepted standards for safe practices during the maintenance operation; safely maintain stored equipment, including machines and materials or other hazards consequential or related to the work; and agrees additionally to accept the sole responsibility for complying with all City, County, State or other legal requirements including, but not limited to, full compliance with the terms of the applicable OSHA and CAL/OSHA, and CAL/EPA Safety Orders at all times so as to protect all person, including contractor employees, agents of clients, vendors, members of the public or others from foreseeable injury or damage to their property. If it appears that the work to be done or any matter relative thereto is not sufficiently detailed or explained by the specifications, Great Scott Tree Service, Inc. shall refer to the City Representative for such further explanation as may be necessary and shall conform to such explanation or interpretation as part of the contract so far as may be consistent with the intent of the original scope of work.
PRUNING STANDARDS - All tree pruning performed by Great Scott Tree Service, Inc. will fully comply with the most current standards established by the American National Standards Institute (ANSI A300) and the International Society of Arboriculture (ISA) Best Management Practices. These industry-recognized guidelines ensure each tree is pruned to promote structural integrity, long-term health, and safety, while maintaining an aesthetically pleasing appearance throughout the City’s urban forest. Our crews are composed of ISA Certified Arborists and ISA Certified Tree Workers, all of whom receive ongoing training and maintain their credentials through Continuing Education Units (CEUs). Apprentice trimmers are trained directly under the supervision of certified personnel to ensure full compliance with both technical and safety standards. Oversight is provided by our internal Safety Manager and project supervisors to ensure pruning operations meet the highest level of quality, consistency, and professionalism required by the City of West Covina.
CREW SUPERVISION - Great Scott Tree Service, Inc. will ensure that each work crew is led by an English-speaking ISA Certified Tree Worker or ISA Certified Arborist who is authorized to act on behalf of the firm. A dedicated ISA Certified Arborist will serve as the project supervisor and will retain overall responsibility for field operations and contract compliance. All supervisory personnel are equipped with mobile communication devices to ensure immediate responsiveness in the event of an emergency or urgent City directive.
COMMUNICATION & COORDINATION WITH CITY STAFF - Great Scott Tree Service, Inc. prioritizes clear and responsive communication with City representatives at every stage of the contract. A dedicated ISA Certified Project Supervisor will serve as the City’s primary point of contact and will be authorized to make immediate field decisions and address concerns in real time. This supervisor will coordinate all field activities and maintain continuous communication with the City’s designated contract manager or arborist.
We are committed to proactive coordination, including scheduling check-ins, field walkthroughs, and service planning meetings, either on-site or virtually, at intervals requested by City staff. In addition to routine communication, our firm is structured to respond to urgent or emergency requests with direct access to crew leaders, scheduling staff, and management 24 hours a day.
Section 3. METHODOLOGY
Pg.13
COMMUNICATION & COORDINATION (continued) - All service requests, completed work, and tree inventory updates can be reviewed through our web-based portal, which allows City staff to submit requests, view pending and completed jobs, and track work history through both GIS maps and printable reports. Our approach ensures transparency, accountability, and real-time responsiveness throughout the life of the contract.
EMPLOYEE COVERAGE - As your tree care provider, one of our primary responsibilities is to create a stable and reliable workforce. We achieve this by implementing redundancies at every staffing level. With over 145 workers centrally located in the Los Angeles and Orange County areas, we have the field resources and internal scheduling professionals to provide you with welltrained and certified replacements before any disruptions occur. If the city awards us the Tree Maintenance Services contract, we are prepared to provide certified field workers, including groundmen, tree trimmers, and senior tree workers. Our staffing can be scaled up or down as needed based on the city's immediate tree maintenance requirements. A general grid pruning crew would consist of: One (1) Senior Tree Trimmer, Two (2) Tree Climbers/Bucket Operators, Two (2) Groundmen. Additionally, we can provide standby crews as needed for service request trimming, tree removal, and planting.
TRAFFIC CONTROL - Great Scott Tree Service, Inc. recognizes the importance of maintaining safe and accessible public rights-of-way during all tree maintenance operations.
Unless specifically authorized otherwise, all streets will remain open to local traffic while work is in progress. Where temporary lane closures or access restrictions are necessary, our team will coordinate with the City of West Covina and any applicable agencies in advance to ensure proper authorization and public safety.
Traffic control will be implemented in accordance with the most current edition of the Work Area Traffic Control Handbook (WATCH) and, where applicable, the California Manual on Uniform Traffic Control Devices (CAMUTCD). Standardized warning signs, cones, barricades, and flaggers will be deployed as appropriate to ensure safe conditions for both pedestrian and vehicular traffic.
At no time will operations proceed in a manner that presents a hazardous condition to the public.
Additionally, Great Scott Tree Service will coordinate with utility companies as needed, respecting their access requirements and adjusting schedules when utility-related work conflicts with planned tree operations. Care will be taken at all times to avoid damage to utility infrastructure within the public right-of-way.
NOTIFICATION - Prior to the commencement of any non-emergency tree maintenance activities, Great Scott Tree Service will notify affected residents and/or businesses at least 48 hours in advance of the scheduled work. Notification will be provided through the use of door hangers or other City-approved methods, and will clearly indicate the type of work to be performed and the anticipated time frame. In addition, “No Parking” signs will be posted a minimum of 48 hours prior to the start of work, showing the dates, times, and nature of the maintenance activity. Under no circumstances will signage be attached directly to any City tree.
Section 3. METHODOLOGY
Pg.14
INCIDENTS & COMPLAINTS - Great Scott Tree Service, Inc. is committed to delivering services that minimize the potential for incidents, property damage, or public complaints. In the event that an issue does occur, our on-site supervisor will immediately notify our internal Customer Service Team, who will document the matter and notify the City Representative within 24 hours. A resolution plan will be implemented promptly, with all necessary corrective actions completed within 48 hours, unless otherwise directed by City staff.
All complaints, whether received directly or forwarded by the City, will be logged and tracked in our centralized database. When appropriate, our management team will schedule direct communication with the reporting party and City staff to ensure concerns are addressed collaboratively and transparently. Our goal is to resolve all complaints quickly, professionally, and in full coordination with City expectations.
INSPECTION - The City Arborist or their designated representative shall have access to all work performed under this contract and may inspect equipment, materials, and jobsite conditions at any time. Great Scott Tree Service will provide full cooperation to facilitate these inspections and will notify the City in advance of any changes to the work schedule. All vehicles and equipment used must meet the safety and operational standards outlined in this RFP, including proper company identification, routine maintenance, and the absence of leaks or mechanical hazards. Safety guards must remain in place, and equipment must not pose a risk to operators, co-workers, or the public. City inspections do not relieve the contractor of its responsibility to meet all contractual obligations and performance requirements.
CLEAN UP - Upon completion of work on individual street segments that are under the contract, Contractor shall clean the work site and all grounds adjacent to the work area of all debris, excess materials and equipment. All sections of the work area shall be left in a neat and presentable condition. Care should be taken to prevent spillage on any property over which work or hauling is done, and any such spillage or debris deposited on street due to Contractor operations shall be immediately cleaned up.
CUSTOMER SERVICE - In today’s customer service-oriented society, timely, friendly, and proactive service is essential to enhancing client experiences and fostering long-term business relationships. At the core of Great Scott Tree Service’s business model is an unwavering dedication to customer care, with many of our internal processes designed to prioritize your best interests. When partnering with GSTS, you will receive:
• An Executive Project Manager dedicated to the success of your project. They will be responsible for understanding, outlining, and executing all expectations under your contract.
• A Dedicated Customer Service Representative who will provide timely, courteous, and accurate support throughout the duration of your contract. • An English-Speaking, ISA-Certified Arborist overseeing all ongoing operations, serving as your direct point of contact with on-site crews.
At Great Scott Tree Service, we recognize that our customers are our #1 priority. Every team member is trained to uphold the highest standards of dependability, integrity, quality, and courtesy at all times. We value our customers as our greatest asset and are committed to delivering a consistently positive experience.
Section 3. METHODOLOGY
Pg.15
WEB-BASED INVENTORY
Great Scott Tree Service, Inc. proudly offers the City of West Covina full access to our proprietary TrimIT™ Web-Based Tree Inventory System. Developed by an ISA Certified Arborist with over a decade of experience, TrimIT is designed to help municipalities efficiently manage their urban forest through an intuitive, GIS-integrated platform. TrimIT includes robust reporting tools that help streamline compliance, budgeting, and operational planning. Work orders, job history, and upcoming service dates can all be queried and visualized through an intuitive dashboard.
ONLINE ACCESS
This fully cloud-based
solution provides 24/7 access
to detailed inventory records
and interactive maps of every
city-maintained tree. TrimIT
is accessible through desktop
and mobile browsers,
enabling real-time updates
and in-field data entry. Every
tree is geo-referenced using
precise latitude and longitude
coordinates and tagged with a
unique ID for clear tracking.
• View Your Job Calendar
• Create Works Requests
• Track Work Orders
• Review Invoicing
• Browse Tree Inventory
• Add Media & Notes
KEY FEATURES
• Web and mobile access for real-time updates and remote data entry • Interactive GIS mapping and ESRI shapefile export capability • Detailed inventory fields: species, DBH, condition, height, canopy spread, utility conflicts, site constraints, and maintenance history
• Automated work requests, scheduling tools, and printable job maps • Invoicing integration and historical service tracking for accountability • Dynamic job calendar with click-through access from grid to individual tree • Support for both internal crews and third-party contractors with routing and print-ready worklists
INTERACTIVE JOB CALENDAR
Time management is paramount in any professional operation, and it is a resource that we rely on to successfully manage each of our contracts. Our interactive calendar provides up-to-date project schedules for all recommended maintenance cycles. In addition, each calendar item is a live hot link that can instantly navigate you up from a GPS map of all trees being trimmed by scheduled grid, or down to a single inventory detail of any tree being trimmed.
HOME: City of West Covina (Inventory)
City of West Covina
Representative
Welcome
Section 3. METHODOLOGY
Pg.16
WORK REQUESTS
TrimIT will optimize the time spent on tree
management. All trees are inventoried including the
species, DBH, height, condition, and maintenance
costs. An area on the map can be highlighted and the
maintenance cost can automatically be calculated. You
can then create a work request by viewing a map and
highlighting the desired trees, TrimIT will print a work list and a map of the locations for an outside contractor or in-house crew.
WORK ORDERS
After a request has been submitted it will automatically be added a list of Work Orders which can be
dynamically viewed at both micro and macro levels of
detail.
INVOICING / WORK HISTORY
TrimIT dynamically creates, stores, & tracks invoices, proposals, contact information & inventory of all the properties that Great Scott services. In addition to accounting, Quickbooks, a line of business accounting software, is used to manage the customer’s balances. The most difficult task for the person responsible for tree care is maintaining accurate work history records. TrimIT will give you the ability to maintain work history on each individual tree. The work history includes the date work was performed, the type of work and the total cost. The true challenge in tree management is locating trees in an open space environment. Trees in a golf course, park, apartment complex, school ground, etc. are difficult to identify using a standard tabular database program. By applying the mapping component to the database, the functionality increases exponentially.
Section 3. METHODOLOGY
Pg.17
TREE INVENTORY
TrimIT is compatible with all known inventory databases and provides accurate field-verified inventory updates for all trees serviced. The tree inventory data shall conform to the existing tree inventory database and include but not be limited to the following data fields: Tree Species, Location, Trunk Size (DBH), Height, Canopy Spread, Recommended Maintenance Cycles, Work History, Condition, Removal Priority, Presence of Utilities, and Maintenance Cost.
GPS MAPPING
Time is the most valuable resource for any professional. TrimIT will optimize the time spent on tree management. Our mapping feature will eliminate the need for site visits. Each tree is assigned a unique serialized identification code which is geo-referenced using latitudinal and longitudinal data which provides a digital mapping network with pinpoint accuracy. We have dynamically incorporated this information onto our interactive area map which can be viewed in a multitude of different ways.
GIS CAPABILITIES
While TrimIT will provide the standard user all the necessary mapping capabilities, some end users might require additional GIS functionality. In this case the customer will be provided with an ESRI shape file which is the industry standard for GIS data.
TRAINING
City staff will receive personalized training sessions, either at our corporate office in Stanton or on-site, along with a comprehensive user guide and ongoing IT support. Our system is designed to be user-friendly for non-technical staff while offering advanced functionality for GIS professionals.
CONTACT
For more information regarding TrimIT please contact our IT specialist, Jordan Kim. Jordan can be reached at (714) 826-1750 Ext: 327.
Section 3. METHODOLOGY
Pg.18
FLEET MANAGEMENT - Great Scott Tree Service, Inc. maintains a fleet of over 210 specialized units of tree maintenance equipment, all housed at our primary operations yard in Stanton, California.
Our fleet includes aerial lifts, chippers, stump grinders, cranes, loaders, and fully outfitted service trucks, along with access to a co-located green-waste recycling facility.
With an average equipment age of under four years, our fleet represents one of the most modern and professionally maintained inventories in Southern California. All equipment used in the execution of this contract is OSHA-compliant, routinely inspected, and maintained to meet or exceed State of California safety and functional requirements.
Great Scott Tree Service follows a structured preventive maintenance program, managed by our inhouse fleet department. Each piece of equipment undergoes regular service intervals based on manufacturer specifications, hours of use, and field conditions. Daily vehicle and equipment inspections are conducted by operators prior to deployment, and any issues are reported, logged, and addressed promptly to prevent service delays or safety risks. Maintenance records are centrally managed and available for City review upon request.
Upon request, Great Scott Tree Service will make any applicable equipment available for on-site inspection by City of West Covina representatives. Preventative maintenance logs and safety certifications can also be provided as part of the City’s due diligence or field audit procedures.
EQUIPMENT LIST
No. Year Make Model Tag # AERIAL LIFT TRUCKS: 28
B23 2013 FRTLN XT 43557N1
B24 2013 FRTLN XT 43558N1
B25 2013 FRTLN XT 36561P1
B26 2013 FRTLN XT 36562P1
B27 2013 FRTLN XT 96515R1
B28 2013 FRTLN XT 96516R1
B29 2015 FRTLN XT 96517R1
B30 2011 FRTLN M2 8Z84316
B31 2006 INTERNAT 4700 26138V1
B32 2016 FRTLN XT 10412Y1
B33 2016 FRTLN M2 27425W1
B34 2016 FRTLN M2 27426W1
B35 2017 FRTLN M2 69583A2
B36 2017 FRTLN M2 69595A2
B37 2017 FRTLN M2 69584A2
B38 2017 FRTLN M2 52319F2
B39 2017 FRTLN M2 52318F2
B40 2014 INTERNAT 4300 67038M1
B41 2014 INTERNAT 4300 25903J1
B42 2015 INTERNAT 4300 87915P1
B43 2014 INTERNAT 4300 69867M1
B44 2015 INTERNAT 4300 08181V2
B46 2016 INTERNAT 4300 40838U1
B47 2015 FRTLNR M2 19499J2
B48 2016 FRTLNR M2 41701W1
B49 2015 FRTLNR M2 48664S1
B50 2021 FRTLNR M2 72064D3
B51* 2021 FRTLNR M2 09817P3
B52* 2023 FRTLNR M2 10502V3
B53* 2024 FRTLNR M2 10503V3
* DENOTES EQUIPMENT DEDICATED TO THIS CONTRACT.
** DENOTES AERIAL BOOM IN EXCESS OF (95) FEET.
Section 3. METHODOLOGY
Pg.19
EQUIPMENT LIST (continued)
No. Year Make Model Tag # DUMP TRUCKS: 35
D41 2012 FRTLN M2 17657E 1
D42 2012 FRTLN M2 67889D1
D43 2012 FRTLN M2 69596A2
D44 2012 FRTLN M2 80788D1
D45 2014 FRTLN M3 14224M1
D46 2015 INTERNAT 4300 60583H2
D49 2014 INTERNAT 4300 24763J1
D50 2014 INTERNAT 4300 88875M1
D51 2014 INTERNAT 4300 24978J1
D52 2014 INTERNAT 4300 24787J1
D53 2013 FRTLN M2106 33028W2
D54 2013 FRTLN M2106 33027W2
D55 2013 INTERNAT 4300 33377W2
D56 2013 INTERNAT 4300 33376W2
D57 2013 FRTLN M2106 59490X2
D58 2013 FRTLN M2106 66757X2
D59 2014 FRTLN M2 4X2 78363A3
D60 2014 FRTLN M2 4X2 78362A3
D61 2016 INTERNAT 4300 40872U1
D62 2016 FRTLN M2 77753A3
D63 2015 FRTLN M2 7K8WSG
D64 2017 INTERNAT 4300 73370G2
D65 2016 FRTLN M2 41732V1
D66 2016 INTERNAT MA025 68004C3
D67 2015 FRTLN M2 17724UI
D68 2014 FRTLN M2 85130D1
D69 2015 FRTLN M2 22560S1
D70 2015 FRTLN M2 TBD
D71 2015 FRTLN M2 TBD
D72* 2023 FORD F650 63904M3
D73* 2023 FORD F650 63903M3
D74* 2023 FORD F650 63908M3
D75 2023 FORD F650 63900M3
D76 2020 INTERNAT MV607 TBD
D77 2020 INTERNAT MV607 TBB
No. Year Make Model Tag # CREW TRUCKS: 22
T26 2015 Dodge Ram 1500 43688U1
T27 2015 Dodge Ram 1500 43687U1
T28 2005 Ford F250 7W23548
T30 2015 Dodge Ram 1500 43720W1
T33 2016 Dodge Ram 1500 72931Z1
T34 2016 Dodge Ram 1500 16944Z1
T35 2007 CHEV SIL 2500 8H20899
T37 2019 CHEV 2500 74723P2
T38 2011 CHEV 2500 64568S2
T39 2013 CHEV 2500 64569S2
T40 2017 CHEV 2500 64570S2
T41 2014 CHEV 2500 41421U2
T42 2015 CHEV 2500 55321U2
T43 2019 CHEV 1500 70174U2
T44 2019 CHEV 1500 70162U2
T45 2014 INTERNAT 4300 24779J1
T46 2019 CHEV 1500 49797W2
T47 2020 ISUZU NPR-HD 29370W2
T48 2021 ISUZU NRR 70894Z2
T49 2022 CHEV 1500 80145K3
T50 2022 CHEV 1500 16487R3
T51 2023 CHEV 1500 86048W3
T52* 2023 CHEV 1500 27328X3
T53* 2024 CHEV 1500 74929Y3 * DENOTES EQUIPMENT DEDICATED TO THIS CONTRACT. ** DENOTES AERIAL BOOM IN EXCESS OF (95) FEET.
Section 3. METHODOLOGY
Pg.20
EQUIPMENT LIST (continued)
No. Year Make Model Tag # SALES VEHICLES: 16
S29 2012 TOY PRIUS 6YJG557
S31 2016 JEEP JGC 7RWC909
S32 2016 JEEP JGC 8DEX900
S35 2017 JEEP JGC 7YTZ402
S36 2018 JEEP JGC 8FNS582
S37 2018 CHEV 1500 15594R2
S38 2019 TOY PRIUS XL 8MJK422
S39 2020 CHEV 1500 33960C3
S40 2022 TOYOTA HIGH XLE 9AGK088
S41 2022 TOYOTA HIGH XLE 9CFX814
S42 2022 TOYOTA HIGH XLE 9CFX812
S43 2022 TOYOTA HIGH XLE 9CUT538
S44 2022 TOYOTA PRIUS 9DDA503
S45 2022 CHEV SILVER GSTSINC
No. Year Make Model Tag # CHIPPERS: 35
C30 2012 VERMEER 1800XL SE615974
C31 2012 VERMEER 1800XL SE615973
C32 2013 VERMEER 1500 SE639817
C33 2013 VERMEER 1500 SE639819
C34 2013 VERMEER 1500 SE639818
C35 2013 VERMEER 1500 SE639768
C36 2013 VERMEER 1500 SE639763
C37 2013 VERMEER 1500 SE621154
C38 2013 VERMEER 1500 SE639741
C39 2013 VERMEER 1500 SE641223
C40 2013 VERMEER 1500 SE639729
C42 2013 VERMEER 1500 SE641244
C43 2014 VERMEER 1500 SE641480
C44 2014 VERMEER 1500 SE641256
C45 2014 VERMEER 1500 SE698539
C46 2014 VERMEER 1800XL SE638108
C47 2015 VERMEER 1800XL SE698201
C48 2016 VERMEER 1500 SE646237
C49 2016 VERMEER 1500 SE646236
C50 2016 VERMEER 1500 SE646238
C51 2016 VERMEER 1500 SE650002
C52 2016 VERMEER 1500 SE650000
C53 2016 VERMEER 1500 SE650001
C54 2016 VERMEER 1800 SE650003
C55 2018 VERMEER 1800XL SE703945
C56 2018 VERMEER BC1800XL SE706553
C57 2018 VERMEER BC1500 SE703612
C58 2019 VERMEER BC1800XL SE710834
C59 2019 VERMEER BC1800XL SE710833
C60 2020 VERMEER BC1500 SE712591
C61 2021 VERMEER BC1800XL SE661806
C62 2021 VERMEER BC1500 TBD
C63 2022 VERMEER BC1800XL SE738076
C64 2022 VERMEER BC1800XL TBD
C65 2023 VERMEER BC1800XL TBD
C66* 2023 VERMEER BC1800XL TBD
C67 2024 VERMEER BC1500 SE764367
C68 2024 VERMEER BC1500 SE764368
C69* 2025 VERMEER BC1500 SE769502
C70* 2025 VERMEER BC1500 SE769503
* DENOTES EQUIPMENT DEDICATED TO THIS CONTRACT.
** DENOTES AERIAL BOOM IN EXCESS OF (95) FEET.
Section 3. METHODOLOGY
Pg.21
EQUIPMENT LIST (continued)
No. Year Make Model Tag # SPECIALTY EQUIPMENT: 78
ROLLOFFS/BIN COMBO: 20
R8 2016 FRTLN Roll-Off 96017D2
R9* 2018 FRTLN Roll-Off 99769N2
BIN 4* 2014 CONSOL BIN 6’ NA
BIN 5-10, 12-14 2015 CONSOL BIN 4’ NA
BIN 11, 15-16 2017 CONSOL BIN 8' NA
BIN 17-20 2022 CONSOL BIN 8’ NA
STUMP GRINDERS: 10
G07 2011 VER SC352 NA
G08 2013 VER SC802 NA
G09 2014 VER SC372 NA
G10 2014 VER SC372 NA
G11 2016 VER SC55T NA
G12* 2017 VER SC552 NA
G14 2019 VER SC382 NA
G15 2019 VER SC382 NA
G16 2021 VER 70TX NA
TRACTORS: 7
TRAC 11 2006 CAT 928G NA
TRAC 12 2005 TOY 7FGCU25 NA
TRAC 13 2014 Case 21E NA
TRAC 14 2016 Case 21E NA
TRAC 15 2017 Case TR270 NA
TRAC 16 2018 CAT 289 NA
TRAC 17/T48** 2020 All Access 92HD NA
GATOR TRUCK: 6
G3 2014 JOHN DR GATOR NA
G4 2014 JOHN DR GATOR NA
G5 2019 JOHN DR GATOR NA
G6 2022 JOHN DR GATOR NA
G7 2022 JOHN DR GATOR NA
G8 2008 EZGO TXT NA
TRAILERS: 21
TR8 2003 FLTBED TRAILER 4KL8285
TR10 2011 BUTLER TRAILER- G7 4LL6089
TR12 2012 RONCO Trailer 4ML1114
TR13 2014 BUTLER Trailer - G9 4NJ9969
TR14 2015 DV TRL Trailer 4NT2415
TR15 2015 DV TRL Trailer 4NT2409
TR16 2014 BUTLER Trailer - G10 4NL8999
TR17 2013 BIG TEX Trailer Heavy 4PP6979
TR18 2016 BIG TEX Water Trailer 4PW3183
TR19 2017 BUTTLER TILT BED 4PY5794
TR20 2017 BIG TEX FLAT BED 4RE7097
TR21 2017 BUTTLER Trailer 4RA9174
TR22 2017 DVTRA Trailer 4RT3118
TR23 2003 CARSO Trailer 1KT7228
TR24 2019 DV Trailers Trailer 4TB1802
TR25 2019 DV Trailers Trailer 4TB1803
TR26 2019 Butler Trailer 4TA3080
TR27 2019 Butler Trailer 4TA3082
TR28 2021 Butler LT712 Trailer AV28F36
TR29 2022 DV TRL VANGUARD 4VG1313
ARROW BOARDS: 14
AB6 2013 Wanco WANCO SE627182
AB7 2010 Wanco WANCO TBD
AB8 2013 Wanco WANCO SE627179
AB10 2013 Wanco WANCO SE627181
AB13 2014 Wanco WANCO SE627196
AB14 2014 Wanco WANCO SE653827
AB15 2014 Wanco WANCO SE653828
AB17 2017 Wanco WANCO SE676084
AB18* 2018 Wanco WANCO SE695784
AB19* 2018 Wanco WANCO SE695782
AB20* 2018 Wanco WANCO SE695783
AB21 2019 Wanco WANCO SE638251
AB22 2019 Wanco WANCO TBD
AB23 2019 Wanco WANCO TBD
AB24* 2025 Wanco WANCO SE627182
AB25* 2025 Wance WANCO SE653828
* DENOTES EQUIPMENT DEDICATED TO THIS CONTRACT.
** DENOTES AERIAL BOOM IN EXCESS OF (95) FEET.
Section 3. METHODOLOGY
Pg.22
GREEN WASTE RECYCLING - Great Scott Tree Service, Inc.’s dedication to being a responsible corporate citizen is demonstrated in our Green Waste Recycling Program. We recognize the importance of investing in our future and protecting our natural resources. Unless specified otherwise, we divert 100% of our green waste away from traditional landfills, ensuring it is processed for beneficial reuse.
Following the closure of the Colmac Energy biomass facility in 2024, GSTS transitioned to a regionally integrated and sustainable green waste management approach. Our crews transport all generated green waste to our centrally located staging yard, where it is temporarily stored, sorted, and prepared for transfer. From there, a licensed hauler delivers the material to a network of Southern California nurseries.
At these nursery facilities, the green waste is ground, composted, and amended to produce nutrient-rich soil components for potted plants and other horticultural applications. This process supports the circular economy within our regional green industry, enriches local soils, and reduces landfill dependency.
Environmental Commitment - In accordance with AB 939 of the California Integrated Waste Management Act, GSTS follows a waste management hierarchy to guide implementation, in order of priority:
1. Source Reduction – Minimizing waste at the point of origin.
2. Recycling and Composting – Converting organic materials into reusable products.
3. Environmentally Safe Transformation and Disposal – Only as a last resort.
This approach aligns with the City of West Covina’s sustainability goals and our own mission to reduce environmental impact in every community we serve.
Mulch Program – GSTS processes a
large portion of tree debris into mulch
for moisture conservation, soil health
improvement, weed suppression, and
enhanced visual appeal. We are
pleased to offer the City mulch at no
cost for the duration of the tree
maintenance agreement, promoting
local reuse and soil enrichment.
SAMPLE RECEIPT
Year Date Description Tonnage
24/25 7/31/2023 MA #106-492108 - July 2024 69.63
24/25 8/31/2023 MA #106-492108 - August 2024 70.56
24/25 9/30/2023 MA #106-492108 - September 2024 29.38
24/25 10/31/2023 MA #106-492108 - October 2024 44.16
24/25 11/30/2023 MA #106-492108 - November 2024 14.81
24/25 12/31/2023 MA #106-492108 - December 2024 28.84
TOTAL: 140.53
Section 3. METHODOLOGY
Pg.23
Arvizu, Enrique Jiminez, Luis
Cornish, Garrett Leon, Salvador
Cruz, Jose Lopez, Paulino
Darden, Stephen Meza, Jaime
Escobedo, Jesus Ortiz, Jose
Gonzalez, Ruben Ruelas, Daniel
Griffiths, Scott Santos, Jose
Gutierrez, Raudel Torres, Luis
Gutierrez, Servando Vergara, Pablo
Hinshaw, Kirk
WILDLIFE PROTECTION PLAN
The Federal Migratory Bird Treaty Act (MBTA) makes it unlawful "by any means or manner to pursue, hunt, take, capture (or) kill" any migratory birds except as permitted by regulations issued by the U.S. Fish and Wildlife Service (FWS). The term "take" is defined as "pursue, hunt, shoot, wound, kill, trap, capture or collect" any migratory bird or any part, nest or egg of any bird covered by the conventions, or to attempt those activities. According to the Act, anyone who violates the Act, or its regulations, is guilty of a misdemeanor and subject to fines, jail time or both. Anyone who knowingly takes a migratory bird and intends to sell or barter the bird is guilty of a felony.
NESTING SEASON
The nesting season is generally considered February 1st to August 31st in California, with it’s peak from mid-March and late-June, however this can vary from year to year depending on temperatures, rainfall and prey abundance and, although uncommon, birds have been reported to nest in all months of the year in California.
GENERAL GUIDELINES
Crews will always perform a visual inspection of the entire tree and surrounding area. If an active nest is found within 300 feet (passerines) or 500 feet (birds of prey) of a tree site the foreman will delay tree work until it can be determined that the nest is no longer active. If the nest has been determined to be active the tree will be flagged in our inventory system as such and will be removed from the work order and placed on dedicated tree list to be completed at a later time.
TLC WILDLIFE AWARE CERTIFIED
TLC Wildlife is a field approach to wildlife laws,
ID, & preservation techniques for professionals in
the Green Industry including Arborists, Landscape
Contractors, & Municipality Employees. Great
Scott Tree Service understands the importance of
the wildlife within the urban forest and will always
provide the City of West Covina with certified
crews having the skills necessary to make safe,
logical, & ethical plans of action involving the
wildlife that reside in the trees they work on every
day. Below is a list of certified employees.
Section 3. METHODOLOGY
Pg.24
COMMUNITY BENEFIT - Great Scott Tree Service, Inc. is deeply committed to creating lasting value not only through high-quality tree maintenance, but also through meaningful contributions to the communities we serve. We understand that municipal partnerships extend beyond contracted services—they are opportunities to foster public pride, environmental stewardship, and civic engagement. As such, our team is fully prepared to support the City of West Covina’s community benefit objectives throughout the duration of this contract.
The City of West Covina has outlined clear examples of community engagement, including participation in school programs, Earth Day tree donations, City-sponsored cleanup events, and involvement with the West Covina Chamber of Commerce. We proudly support these efforts and will actively collaborate with City staff to develop and execute City-approved service activities that align with public goals and local needs such as:
• Plant trees at schools, parks, and community centers during annual events such as Earth Day, Arbor Day, or Public Works Week.
• Provide interactive tree education sessions at local schools, including demonstrations of safe climbing techniques, urban forestry careers, and the benefits of healthy trees. • Assist in establishing a "Tree of the Month" program, where selected trees across the City are highlighted for their ecological or cultural significance, paired with educational signage or social media campaigns.
• Assist in holiday tree lighting events, including pre-event trimming, lighting support, and site safety reviews for featured trees in public spaces. • Remain active members of the West Covina Chamber of Commerce, participating in local business mixers, service days, and civic events.
We believe that these efforts not only meet the criteria outlined in the RFP but also reflect a broader philosophy of environmental responsibility, education, and civic partnership. Our Marketing and Outreach Team will work directly with City staff to ensure all proposed community activities are reviewed, approved, and reported on at appropriate intervals, with documentation available for public transparency and internal tracking.
Great Scott Tree Service is proud to serve as both a contractor and a community partner. We welcome the opportunity to bring our full range of resources, creativity, and people to support the City’s vision of a healthy, engaged, and environmentally vibrant West Covina.
As a recent example of our proven
commitment to community outreach, Great
Scott Tree Service served as a main sponsor
and showcased our equipment and staff at
the City of Newport Beach’s “Touch a
Truck” event, held in celebration of National
Public Works Week. This hands-on, familyfriendly event gave children and residents an up-close look at the tools and personnel that
help maintain their city, and we were honored
to be a featured participant alongside public
agencies and other key contractors.
City of West Covina
Tree Timming and Maintenance Services Fee Schedule
RFP No.
Name of Proposer Company
Green shaded cells require Contractor data input
Cost Per Unit Total
Line Item Description Qty Unit Measure Cost
Grid pruning pricing is requested for 7, 5 and 3 year trim cycles to determine which combination will best serve the City.
GRID PRUNING
Grid Pruning
1 Grid Street Tree Prune - Flat rate price per tree to prune city trees in the grid. 2,500 ea per year -Seven (7) Year Cycle 2,500 $ 79.00 Each $ 197,500.00 2 Grid Street Tree Prune - Flat rate price per tree to prune city trees in the grid. 3,300 ea per year - Five (5) Year Cycle 3,300 $ 74.00 Each $ 244,200.00 3 Grid Street Tree Prune - Flat rate price per tree to prune city trees in the grid. 5,500 ea per year - Three (3) Year Cycle 5,500 $ 69.00 Each $ 379,500.00 4 Grid LMD/Slope Tree Aestheic Trimming (Aerial Unit) - Flat rate price per tree to prune city trees in Landscape Maintenance Districts (“LMD”). 1,000 ea per year over -Seven (7) Year Cycle 1,000 $195.00 Each $ 195,000.00
5 Grid LMD/Slope Tree Aestheic Trimming (Aerial Unit) - Flat rate price per tree to prune city trees in Landscape Maintenance Districts (“LMD”). 1,400 ea per year over - Five (5) Year Cycle 1,400 $165.00 Each $ 231,000.00
6 Grid LMD/Slope Tree Aestheic Trimming (Climbing) - Flat rate price per tree to prune city trees in Landscape Maintenance Districts (“LMD”). 1,000 ea per year over -Seven (7) Year Cycle 1,000 $225.00 Each $ 225,000.00
7 Grid LMD/Slope Tree Aestheic Trimming (Climbing) - Flat rate price per tree to prune city trees in Landscape Maintenance Districts (“LMD”). 1,400 ea per year over - Five (5) Year Cycle 1,400 $195.00 Each $ 273,000.00
8 Grid Palm Tree Pruning - Flat rate price per tree to prune palm trees in the grid. 1,000 ea per year - Two (2) Year Cycle 1,000 $119.00 Each $ 119,000.00
ADDITIONAL SERVICES
Tree Trimming
9 Requested Street Tree Trimming (Clearance Trim) Each $ 199.00 10 Requested Street Tree Trimming Aesthetic Trimming Each $ 249.00 Per Service Request
Great Scott Tree Service, Inc.
2026-01
City of West Covina - RFP Fee Schedule