Agenda packet, regular meeting — West Covina City Council, December 2, 2025

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
DECEMBER 2, 2025, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Tony Wu
Mayor Pro Tem Letty Lopez-Viado
Councilman Ollie Cantos
Councilwoman Rosario Diaz
Councilmember Brian Gutierrez
Please turn off all cell phones and other electronic devices prior to entering the Council Chambers

AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at a Council meeting, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8am to 5pm Monday through Thursday. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk’s Office, Room 317 of City Hall located at 1444 W.

Garvey Avenue South, West Covina, during normal business hours.

NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary.

PUBLIC COMMENTS

ADDRESSING THE CITY COUNCIL
Any person wishing to address the City Council on any matter listed on the agenda, excluding any matter set for a public hearing, or on any other matter within their jurisdiction must complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk prior to the commencement of Oral Communications. No speaker cards will be accepted after the commencement of Oral Communications, except at the discretion of the Presiding Officer.

Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. Comments are limited to three (3) minutes per speaker, unless modified by the Presiding Officer or the City Council.

Any testimony or comments regarding a matter set for a public hearing will be heard during the hearing.

While members of the public are free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the meeting, including, but not limited to, speaking off topic, speaking beyond the speaker’s allotted time limit, making slanderous or profane remarks or using loud, threatening, or abusive language which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. The City of West Covina will not tolerate harassment based upon a person’s race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, gender, sexual orientation, or age.

RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda.

AGENDA
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY

TUESDAY DECEMBER 2, 2025, 7:00 PM
REGULAR MEETING

INVOCATION
Led by Pastor Kelly Dupee

PLEDGE OF ALLEGIANCE
Led by Mayor Lopez-Viado

ROLL CALL

REPORTING OUT FROM CLOSED SESSION
PRESENTATIONS:

Gayle Mason
Corless Roanoke
Sandra Taylor
ORAL COMMUNICATIONS - Three (3) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.

CITY MANAGER'S REPORT
City Manager's report on current City projects.

CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote.

There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action.

ORDINANCES FOR ADOPTION - Procedural Waiver. Waive full reading of each ordinance on the agenda and authorize the approval of each ordinance by title only.

CITY MANAGER'S OFFICE
1) CONSIDERATION OF FIRST AMENDMENT TO PURCHASE AND SALE AGREEMENT AND 1) CONSIDERATION OF FIRST AMENDMENT TO PURCHASE AND SALE AGREEMENT AND

JOINT ESCROW INSTRUCTIONS FOR A PORTION OF DEVELOPMENT SITE (APN 8474-007-940) IN THE CITY OF WEST COVINA
It is recommended that the City Council authorize the Acting City Manager to execute the First Amendment to the Purchase and Sale Agreement & Joint Escrow Instructions with Real SAET West Covina, LLC (Project Passion Restaurant Group) for the sale of City-owned property located at the northeast corner of the West Covina Mall on E. Garvey Avenue South.

FINANCE DEPARTMENT
2) CONSIDERATION OF THE REMOVAL OF THE LEAD JAILER CLASSIFICATION AND THE

ESTABLISHMENT OF THE POLICE JAIL SUPERVISOR CLASSIFICATION AND APPROVAL

OF THE CLASS SPECIFICATIONS AND SALARY RANGE FOR SUCH CLASSIFICATION Staff and the Human Resources Commission recommend that the City Council approve the removal of the Lead Jailer classification and the establishment of the Police Jail Supervisor classification by adopting the following resolution:

RESOLUTION NO. 2025-95 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE REMOVAL OF THE LEAD JAILER

CLASSIFICATION AND THE ESTABLISHMENT OF THE POLICE JAIL SUPERVISOR

CLASSIFICATION AND APPROVING THE CLASS SPECIFICATIONS AND SALARY RANGE

FOR SUCH CLASSIFICATION
3) CONSIDERATION OF ESTABLISHMENT OF THE EXECUTIVE ASSISTANT

CLASSIFICATION AND APPROVAL OF THE CLASS SPECIFICATION AND SALARY

RANGE FOR THE EXECUTIVE ASSISTANT CLASSIFICATION
Staff and the Human Resources Commission recommend that the City Council approve the establishment of the Executive Assistant classification by adopting the following resolution:

RESOLUTION NO. 2025-96 -A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE ESTABLISHMENT OF THE EXECUTIVE

ASSISTANT CLASSIFICATION AND APPROVING THE CLASS SPECIFICATIONS AND

SALARY RANGE FOR SUCH CLASSIFICATION

END OF CONSENT CALENDAR

DEPARTMENTAL REGULAR MATTERS
4) REORGANIZATION OF MAYOR AND MAYOR PRO TEM
It is recommended that the City Council reorganize in accordance with the order of mayoral succession outlined by Section 2-21 of the West Covina Municipal Code.

MAYOR/COUNCILMEMBERS REPORTS
AB 1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.)

CITY COUNCIL COMMENTS

ADJOURNMENT
Next Tentative City Council Meeting
Regular Meeting Date December 16, 2025 7:00 PM
RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:

Sec. 2-48. Manner of addressing council; time limit; persons addressing may be sworn.

Each person addressing the council shall step up to the rostrum, shall give his or her name and city of residence in an audible tone of voice for the record and unless further time is granted by the council, shall limit his or her address to five (5) minutes.
a.
b. The city council may establish a limit on the duration of oral communications.

All remarks shall be addressed to the council as a body and not to any member thereof. No person, other than the council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the council, without the permission of the presiding officer. No question shall be asked of a councilmember except through the presiding officer.
c.

The presiding officer may require any person to be sworn as a witness before addressing the council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the Penal Code of the state. d.

Sec. 2-50. Decorum--Required.

While the council is in session, the members shall preserve order and decorum, and a member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. a.

Members of the public shall not willfully disrupt the meeting or act in a manner that actually impairs the orderly conduct of the meeting. For the purposes of this code, “willfully disrupt” includes, but is not limited to, continuing to do any of the following after being warned by the Mayor that continuing to do so will be a violation of the law:
a. Addressing the Mayor and City Council without first being recognized. b. Persisting in addressing a subject or subjects, other than that before the Mayor and City Council. c. Repetitiously addressing the same subject.
d. Failing to relinquish the podium when directed to do so.

From the audience, interrupting or attempting to interrupt, a speaker, the Mayor, a council member, or a staff member or shouting or attempting to shout over a speaker, the Mayor, a council member or a staff member. e.

As a speaker, interrupting or attempting to interrupt the Mayor, a council member, or a staff member, or shouting over or attempting to shout over the Mayor, a council member, or a staff member. Nothing in this section or any rules of the council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the City or of the acts or omissions of the City Council. It shall be unlawful to violate the provisions of this Section.
f.
b.

If any subsection, sentence, clause, or phrase or word of this Section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Section. The City Council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional.

Sec. 2-52. Persons authorized to be within council area.

No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council.

The following are excerpts from the Penal Code
148(a) (1) Every Person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment.
403 Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 303 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.

AGENDA ITEM NO. 1

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: December 2, 2025
TO: Mayor and City Council
FROM: Milan Mrakich, Acting City Manager
SUBJECT: CONSIDERATION OF FIRST AMENDMENT TO PURCHASE AND SALE AGREEMENT

AND JOINT ESCROW INSTRUCTIONS FOR A PORTION OF DEVELOPMENT SITE (APN 8474-007-940) IN THE CITY OF WEST COVINA
RECOMMENDATION:

It is recommended that the City Council authorize the Acting City Manager to execute the First Amendment to the Purchase and Sale Agreement & Joint Escrow Instructions with Real SAET West Covina, LLC (Project Passion Restaurant Group) for the sale of City-owned property located at the northeast corner of the West Covina Mall on E. Garvey Avenue South.

BACKGROUND:

The City of West Covina owns approximately 21 acres of land at the West Covina Mall, including a

2.35-acre parcel identified as APN 8474-007-940 (the “Development Site”) (Attachment No. 1). On September 21, 2021, the City declared the Development Site to be surplus property pursuant to Government Code Section 54221(b) through Resolution No. 2021-93. In accordance with the Surplus Land Act (Government Code Sections 54220–54233), a Notice of Availability was issued; however, no proposals were received.

The Development Site currently consists of surface parking and a canopy sign and is subject to a Construction Operating and Reciprocal Easement Agreement (COREA). Following the unsuccessful Notice of Availability process, the City received several unsolicited offers from Project Passion Restaurant Group to purchase a portion of the site. On April 4, 2023, the Group submitted an unsolicited offer of $2 million.

Subsequent negotiations resulted in the submission of a Letter of Intent offering $3 million for the Development Site. The City Council accepted this offer in Closed Session on April 16, 2024. On May 21, 2024, the City Council directed staff to proceed with Project Passion Restaurant Group as the preferred developer.

On August 20, 2024, the City Council authorized staff to enter into an Exclusive Negotiation Agreement (ENA). On January 21, 2025, the Council approved execution of all documents required to finalize the ENA and begin negotiations for a Purchase and Sale Agreement (PSA) to develop an approximately 8,800-square-foot restaurant (concept plan provided as Attachment No. 2).

On August 19, 2025, the City Council authorized the Acting City Manager to execute the Purchase and Sale Agreement & Joint Escrow Instructions with Real SAET West Covina, LLC. Key terms of the PSA (Attachment No. 3) include:

Purchase Price: $3,000,000
Deposit: $150,000
Feasibility Period: 240 days
Closing Costs: Shared 50/50
DISCUSSION:

The PSA was executed by Project Passion Restaurant Group on June 2, 2025. After execution by the Acting City Manager, staff mailed the fully executed agreement to the buyer on September 11, 2025.

On October 1, 2025, Project Passion Restaurant Group informed staff that the original executed agreement had not been received. Staff promptly emailed a scanned copy of the previously mailed agreement the same day.

The PSA states that escrow is deemed open when an original or counterpart of the fully executed agreement has been delivered to each party. To clarify this requirement, Project Passion Restaurant Group has submitted a First Amendment (Attachment No. 4) defining the “Effective Date” as the date the buyer received the agreement, which is October 1, 2025.

The buyer is also requesting the addition of two optional 30-day extensions to the Closing Date to account for potential unforeseen delays. Under the proposed amendment, the buyer may exercise each extension option by providing written notice to the City and the Escrow Holder at least five business days before the then-applicable Closing Date.

LEGAL REVIEW:

The City Attorney's Office has reviewed the First Amendment and approved it as to form.

OPTIONS:

The City Council has the following options:

1. Approve staff’s recommendation; or

2. Provide alternative direction.

Prepared by: Gerardo Rojas, Economic Development Project Coordinator Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

Upon execution of the Purchase and Sale Agreement, the Developer will be required to submit an earnest money deposit of one hundred fifty thousand dollars ($150,000.00) to the City. This deposit is intended to cover the City’s actual third-party, out-of-pocket legal and related expenses necessary to complete the sale of the Development Site. If the transaction proceeds to closing, the City will receive $3 million from the property sale.

All predevelopment costs—including legal fees, permitting, demolition, and construction expenses—will be the sole responsibility of the Developer, making this a turn-key sale for the City. Following the completion of the land transaction, the City will begin receiving property tax revenue from the site. Upon completion and operation of the restaurant by Project Passion Restaurant Group, the City will also receive ongoing sales tax revenue generated by the establishment.

Attachments
Attachments
Attachment No. 1 - City Owned Parcels Aerial
Attachment No. 2 - Project Development Proposed Site
Attachment No. 3 - PSA - Fully Executed
Attachment No. 4 - First Amendment to Purchase and Sale of Real Property and Joint Escrow Instructions
CITY COUNCIL GOALS & OBJECTIVES: Expand Economic Development Opportunities

DEVELOPMENT SITE MAP
ATTACHMENT NO. 1
Conceptual Site Development Plans
ATTACHMENT NO. 2
ATTACHMENT NO.
3 ATTACHMENT NO. 4
First Amendment to Purchase and Sale of Real Property – Page 1 4932-1979-8133.1

FIRST AMENDMENT TO PURCHASE AND SALE OF REAL PROPERTY

AND JOINT ESCROW INSTRUCTIONS
This FIRST AMENDMENT TO PURCHASE AND SALE OF REAL PROPERTY AND JOINT ESCROW INSTRUCTIONS (the “Amendment”) is entered into effective as of October 1, 2025 (the “Effective Date”), by and between CITY OF WEST COVINA, a municipal corporation (“Seller”), and REAL SAET WEST COVINA, LLC, a California limited liability company (“Buyer”).

W I T N E S S E T H:

WHEREAS, Seller and Purchaser are parties to that certain Purchase and Sale of Real Property and Joint Escrow Agreement dated June 2, 2025 on the first page thereof (the “Agreement”) concerning the purchase of a certain tract of real property located in West Covina, California, at the northeast corner of the West Covina Mall on E. Garvey Avenue, with APN 8474-007-940, as more specifically described therein (the “Property”); and
WHEREAS, the Agreement was executed by Buyer on June 2, 2025 but was not executed by Seller until September 3, 2025 and a fully-executed copy of the Agreement was not delivered to Buyer until October 1, 2025; and
WHEREAS, pursuant to Section 2 of the Agreement, the “Effective Date” is defined as the date when “an original or counterpart copy of this Agreement has been fully executed and delivered to each party”; and
WHEREAS, the parties desire to amend the Agreement as set forth below.

NOW, THEREFORE, for and in consideration of the mutual terms and conditions contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged and confessed, the parties agree as follows:

1. Effective Date. The parties hereby stipulate that the Effective Date is October 1, 2025.

2. Opening of Escrow. Notwithstanding anything to the contrary set forth in the Agreement, the parties agree that the Opening of Escrow was timely accomplished, and the Agreement remains in full force and effect.

3. Closing Date. The first sentence of Section 6.1.1 of the Agreement is hereby deleted in its entirety and replaced with the following:

Subject to the condition precedents set forth in Sections 4 and 5, Escrow shall close on or before 2:00 o'clock pm (Pacific Standard time) on the “Closing Date”, which shall be on or before sixty (60) days after expiration of the Entitlement Period; provided, that, Buyer shall have the right to extend the Closing Date up to two (2) times for a period of thirty (30) days each (each an “Extension Option”), upon (a) written notice to Seller and Escrow Holder no later than five (5) business days prior to the then-applicable Closing Date, electing to exercise its Extension Option, and (b) deposit of an additional Fifteen Thousand Dollars ($15,000.00) (the “Extension Deposit”) with Escrow Holder concurrently with Buyer's delivery of its notice electing to exercise such Extension Option.

ATTACHMENT NO. 4
First Amendment to Purchase and Sale of Real Property – Page 2 4932-1979-8133.1

4. Definitions. All capitalized terms not otherwise defined herein shall have the same meaning as set forth in the Agreement.

5. Execution. This Amendment may be executed in one or more counterparts, by facsimile or electronic mail signature, which, taken together, shall constitute but one binding instrument.

6. Enforceability. Except as expressly amended herein, the Agreement shall remain in full force and effect according to its terms. The parties hereto hereby ratify, confirm and approve in all respects the Agreement, as amended by this Amendment.
[SIGNATURE PAGE FOLLOWS]
ATTACHMENT NO. 4
First Amendment to Purchase and Sale of Real Property – Page 3 4932-1979-8133.1
IN WITNESS WHEREOF, the parties have executed this Amendment effective as of the Effective Date.

BUYER:

REAL SAET WEST COVINA, LLC
DATE:
_______________________
BY:
_________________________

STEVE ORTIZ, MANAGER
DATE: ________________________ SELLER:

CITY OF WEST COVINA
__________________________
BY: Milan Mrakich, Interim City Manager
AGENDA ITEM NO. 2

THE ESTABLISHMENT OF THE POLICE JAIL SUPERVISOR CLASSIFICATION AND

APPROVAL OF THE CLASS SPECIFICATIONS AND SALARY RANGE FOR SUCH

CLASSIFICATION
RECOMMENDATION:

Staff and the Human Resources Commission recommend that the City Council approve the removal of the Lead Jailer classification and the establishment of the Police Jail Supervisor classification by adopting the following resolution:

RESOLUTION NO. 2025-95 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, APPROVING THE REMOVAL OF THE LEAD JAILER CLASSIFICATION

AND THE ESTABLISHMENT OF THE POLICE JAIL SUPERVISOR CLASSIFICATION AND

APPROVING THE CLASS SPECIFICATIONS AND SALARY RANGE FOR SUCH CLASSIFICATION BACKGROUND:

As part of the City’s ongoing process to maintain its classification plan, the Human Resources Department reviews class specifications as needed. This process ensures that position specifications align with current standards, requirements, and qualifications. It also ensures that the essential functions, skills, knowledge, and abilities for each classification meet present-day operational demands and remain comparable to similar roles within the public-sector labor market.

DISCUSSION:

The West Covina Police Department (WCPD) operates a Type I jail facility responsible for processing, housing, securing, and releasing detainees. The facility is currently staffed by one Lead Jailer and six full-time Jailers. The Lead Jailer classification, created in 2016, was intended to serve as a point of contact and provide limited supervisory support. However, the operational needs of the jail have evolved, and the existing Lead Jailer role no longer provides the level of supervision required for efficient and compliant jail operations.

Currently, a sworn Police Sergeant oversees the jail as a collateral assignment, with oversight rotating among supervisory staff. This model has resulted in inconsistent management, communication challenges, and a lack of continuity. To address these concerns, staff proposes reclassifying the existing Lead Jailer position to Jail Supervisor, thereby establishing a dedicated civilian supervisory role with full supervisory authority.
supervisory authority.

The reclassified Jail Supervisor position would assume responsibility for supervising staff; participating in hiring processes; conducting performance evaluations; investigating complaints; maintaining discipline; implementing corrective actions; and fostering a positive, productive work environment. Additionally, the facility is subject to inspections and audits by local, state, and federal agencies. A dedicated Jail Supervisor will ensure compliance, reduce liability, improve efficiency, and serve as a consistent point of contact for regulatory agencies.

Reclassifying the Lead Jailer position to Jail Supervisor will also create a clear promotional pathway for jail staff, which is expected to support employee retention. Historically, retention has been challenging because employees often leave for agencies offering greater advancement opportunities. Elevating the position to a supervisory-level civilian classification will help strengthen internal career development.

At present, the jail unit continues to rely on temporary oversight from a Police Sergeant under the overall supervision of a Police Lieutenant, both of which are rotational assignments. This structure contributes to inconsistent management. Reclassifying the Lead Jailer to a dedicated Jail Supervisor aligns with industry best practices, as many comparable agencies utilize a civilian supervisor to oversee jail operations.

Given these factors, reclassification of the Lead Jailer position to Jail Supervisor, including the establishment of a corresponding salary range, is necessary to align with operational needs, market standards, and the City’s ongoing classification plan updates.

Proposal:

To ensure proper supervision and oversight of the Police Department’s jail facility, increase operational efficiency, promote consistency, and support career development among jail staff, it is proposed to reclassify the existing Lead Jailer position to Jail Supervisor. This reclassification will enhance management, improve communication, and provide a stable supervisory structure for jail operations.

Position
Title
Bargaining
Unit
Salary
Grade
Step 1 Step 2 Step 3 Step 4 Step 5
Police
Jail
Supervisor
MidManagementMMxxx $6,809.19
$7,149.65 $7,507.14 $7,882.49 $8,276.62
These items were provided to the West Covina Mid-Management Bargaining Unit Association.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form.

OPTIONS:

The City Council has the following options:

1. Approve the recommendation made by staff and the Human Resources Commission; or

2. Provide alternative direction.

Prepared by: Carmelita Underwood, Director of Human Resources/Risk Management Department
Additional Approval: Karen Ogawa, Finance Director
Additional Approval: Roxanne E. Lerma, Assistant City Manager Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

The difference between the current salary range and the new proposed salary range will be absorbed in the Police Department budget and will not require additional General Fund allocations.

Attachments
Attachment No. 1 - Resolution No. 2025-95
Attachment No. 2 Human Resources Minutes_10.15.25
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Achieve Fiscal Sustainability and Financial Stability
Maintain Good Intergovernmental Relations
Enhance City Image and Effectiveness
RESOLUTION NO. 2025-95

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE

REMOVAL OF THE LEAD JAILER CLASSIFICATION AND

THE ESTABLISHMENT OF THE POLICE JAIL

SUPERVISOR CLASSIFICATION AND APPROVING THE

CLASS SPECIFICATIONS AND SALARY RANGE FOR

SUCH CLASSIFICATION
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, the Human Resources Department, as needed, reviews class specifications and/or pay grades to ensure position specifications and compensation are in alignment with current demands and comparable with similar classifications within the public sector labor market; and
WHEREAS, the Police Department has requested that the City remove the Lead Jailer position and establish a new Police Jail Supervisor position; and WHEREAS, on October 15, 2025, the Human Resources Commission approved the removal of the Lead Jailer classification and the establishment of a new Police Jail Supervisor classification; and
WHEREAS, the City Council desires to approve the removal of the Lead Jailer classification and the establishment of a new Police Jail Supervisor classification; and WHEREAS, the City Council also desires to approve the class specifications and salary grade for the Police Jail Supervisor classification.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves the removal of the Lead Jailer classification and the establishment of the Police Jail Supervisor classification.

SECTION 2. The City Council hereby approves the class specifications for the Police Jail Supervisor classification attached hereto as Exhibit A.

SECTION 3. The City Council hereby approves the following salary range for the Police Jail Supervisor classification:

CLASSIFICATION MONTHLY PAY RANGE
STEP 1 STEP 2 STEP 3 STEP 4 STEP 5
Police Jail Supervisor $6,809.19 $7,149.65 $7,507.14 $7,882.49 $8,276.62 ATTACHMENT NO. 1
SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 2nd day of December, 2025.

Tony Wu
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Monique S. De La Rosa
City Attorney Deputy City Clerk
I, MONIQUE S. DE LA ROSA, DEPUTY CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-95 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 2nd day of December, 2025, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Monique S. De La Rosa
Deputy City Clerk

EXHIBIT A

CLASS SPECIFICATIONS
Class Title:

Bargaining Unit:

Class Code:

Salary Grade:

Salary:

FLSA:

Date Updated:

JOB SUMMARY

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION

POLICE JAIL SUPERVISOR

MID MANAGEMENT

POL JAIL SUP
MMXXX
$81,710.32-$99,319.41
Annually
EXEMPT
Under general direction of a Police Lieutenant or designee; supervise, assign, review, and participate in the more complex and difficult administrative work involved in the daily operation of the City's jail; coordinate activities with outside agencies and vendors; perform a variety of technical tasks related to assigned areas of responsibility; and provide responsible staff assistance to the Police Dispatch and Records Manager.

ESSENTIAL FUNCTIONS
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to this class.

1. Supervise, plan, and review the work of staff responsible for providing jail services.

2. Select, train, motivate, and evaluate jail staff.

3. Coordinate training requests and requirements for "Standards Training for Corrections" (STC).

4. Coordinate the annual STC audit of the jail and continuing education by jail employees.

5. Ensure proper reimbursement for training costs is being obtained through the STC

6. Review and verify the work of assigned employees for accuracy, proper work methods, techniques, and compliance with applicable standards and specifications.

7. Coordinates and monitors work schedules, including rotational work assignments, time off, and overtime requests.

8. Monitor the Jail Training Program and implement and make changes needed to enhance the training within the jail.

9. Assist in the development and implementation of goals, objectives, policies, and priorities for the Jail.

10.Participate in the development and administration of the jail budget, forecast additional funds needed for staffing, equipment, materials, and supplies; direct Police Jail Supervisor - Page 2 of 4
the monitoring of and approve expenditures; recommend adjustments as necessary.

11. Identify opportunities for improving service delivery methods and procedures; review with appropriate management staff; implement improvements.

12. Assist in obtaining quotes for equipment, materials, and contracted services; prepare requisitions and approve purchase orders.

13. Research potential Grant opportunities for Jail 1 facilities

14. Facilitate and coordinate various inspections by outside agencies and implement changes as mandated.

15. Review and maintain daily logs of occurrences, including damage to jail property, sick or injured prisoners, maintenance/repair needs of equipment, transportation, jail checks, and juvenile logs, etc.

16. Manage the jail programs, including jail revenue programs; receive payments and deposits as assigned.

17. Coordinate assigned services and activities with other divisions and outside agencies and organizations.

18. Manage and oversee jail records, software, policies, procedures, and staff requirements.

19. Manage the custody and care of all inmates and inmate workers.

20. Investigate complaints related to jail issues.

21. Coordinate assigned services and activities with those of other divisions and outside agencies and organizations.

22. Interpret, implement, and keep current with laws, rules, and regulations related to jail services; recommend changes to policies and procedures as necessary.

23. Ensure adherence to safe work practices and procedures.

24.Provide staff assistance to the Police Dispatch and Jail Services Manager.

25. Perform duties listed under the Jailer and Lead Jailer job classifications.

26.Book, photograph, and fingerprint arrestees; oversees permitted phone calls; Observe and routinely check persons in custody to assure their health and safety; issues food and supplies; check and maintain inventory, return arrestee property upon release; prepare arrestees for court appearances; transport and release lo the custody of the court; perform routine housekeeping duties; and fingerprint and register parolees, sex offenders, and job applicants as required.

27. Receives, processes, and searches prisoners.

28.Perform related duties and responsibilities as assigned.

GENERAL QUALIFICATIONS
Knowledge of:

1. Knowledge of operations, services, and activities at a jail facility.

2. Principles of supervision and training.

3. Relevant Federal, State, and local laws, codes, regulations, court decisions, policies, and procedures affecting jail operations.

4. California Correctional Standards Authority guidelines.

5. Methods and techniques for inmate security, health, safety, and custody.

6. Occupational hazards and standard safety practices are essential in a jail setting.

Police Jail Supervisor - Page 3 of 4

7. Modern office practices, techniques, and computer equipment.

8. Principles and procedures for record keeping and reporting.

9. Basic firearm safety and self-defense techniques.

10. Safe driving principles and practices.

11. Skill in operating modern office equipment, including computers and software. Ability to operate a motor vehicle safely.

Ability to:

1. Select, supervise, train, and evaluate staff.

2. Plan, organize, and review the work of jail staff.

3. Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of jail programs and goals.

4. Research, analyze, and evaluate new service delivery methods, procedures, and techniques.

5. Prepare monthly and annual reports; maintain accurate and complete records.

6. Prepare and administer budgets.

7. Respond to requests and inquiries from the general public.

8. Prepare, interpret, and apply policies, procedures, laws, codes, and regulations related to jail programs and functions.

9. Interact effectively and sensitively with individuals from diverse backgrounds.

10. Identify processes and account for evidence items and property.

11. Act quickly and calmly in emergency situations.

12. Analyze situations carefully and adopt effective courses of action.

13. Maintain alcohol breath test machine and change solutions in testing machines; use and calibrate passive alcohol screening devices.

14. Understand and follow oral and written instructions.

15. Communicate clearly and concisely, both orally and in writing, including knowledge of correct English usage.

16. Establish, maintain, and foster positive and harmonious working relationships with those contacted during work.

MINIMUM QUALIFICATIONS
Education, Training, and Experience
Any combination of education and experience that provides the required knowledge, skills, and abilities to perform the essential Job duties of the position is qualifying. Incumbents will possess the most desirable combination of training, skills, and experience as demonstrated by past and current employment.

High school diploma or equivalent. College coursework in criminal justice, liberal arts, public administration, police science, or a closely related field is desirable.

Six years of experience in jail operations, including three years of lead and/or supervisory experience.

Ability to successfully pass an intensive background check.

Police Jail Supervisor - Page 4 of 4
Licenses, Certificates, and Special Requirements
A valid California Driver's License with a satisfactory driving record is required.

PHYSICAL REQUIREMENTS
Must have the physical strength necessary to restrain and control combative and uncooperative individuals. This position also requires extensive and repetitive physical activities involving the arms, wrists, and hands, including writing and keyboard use.

Additionally, it demands physical abilities related to reading, writing, and communicating in a work environment that does not require extraordinary strength or other special physical qualifications. Must be capable of sitting, standing, walking, kneeling, crouching, stooping, squatting, crawling, twisting, climbing, and lifting up to 50 lbs.; be exposed to blood-borne pathogens, bodily fluids, violent behavior, and jail hazards; and have the ability to travel to different sites and locations. Specific vision abilities required include close vision and the ability to adjust focus.

SUPPLEMENTAL INFORMATION
The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the city will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

ATTACHMENT NO. 2
City of West Covina
Human Resources Commission

CITY OF WEST COVINA

HUMAN RESOURCES COMMISSION MEETING

MINUTES OF THE SPECIAL MEETING
WEDNESDAY, OCTOBER 15, 2025
MEETING CALLED TO ORDER 6:15 p.m.

INVOCATION Commissioner Torres
PLEDGE OF ALLEGIANCE Commissioner Torres

ROLL CALL
Commissioners Present: E. Gomez, S. Verceles D. Carlock, H. Torres, R. Franco Commissioners Absent: None
Staff Present: Carmelita Underwood, Human Resources Director Milan Mrakich, Acting City Manager
Tony Cortina, Police Chief
ORAL COMMUNICATIONS – Three (3) minutes per speaker
Please state your name and city of residence for the record when recognized by the Committee Chair.

Kelly Mc Donald and Renee Chavez.

ACTION ITEMS TO CITY MANAGER/CITY COUNCIL
1) CONSIDERATION OF POLICE ADMINISTRATIVE JOB DESCRIPTION

FOR THE POLICE DEPARTMENT
It is recommended that the Human Resources Commission approve the updated job description and salary grade for the Police Administrative Job Description for the Police Department.
2 Motion by Gomez seconded by Vercelesk to Approve the updated job description and salary grade for thethe Police Administrative Job Description for the Police Department.

Motion carried 5-0;
2) CONSIDERATION OF UPDATED JOB DESCRIPTIONS FOR

EXECUTIVE ASSISTANT JOB DESCRIPTION
It is recommended that the City repeal the current Fire and Police Administrative Services position and replace it with the proposed Police Executive Administrator position as outlined in the proposed job description. It is also recommended that the salary range for this position be set at the median salary range from the surveyed cities for similar positions as a means of attracting and retaining qualified candidates by offering a competitive salary range that will carry into the future.

1. Executive Assistant
Motion by Franco seconded by Verceles to Approve the updated job description for executive management position.

Motion carried 4-0; 1 absent
3) APPROVAL OF THE JOB DESCRIPTION AND SSALATY GRADE FOR

POLICE JAIL SUPERVISOR
It is recommended that the Human Resources Commission approve the following:

1. Establish and approve the new job description and salary grade for the Police Jail Supervisor position.

Motion by Gomez seconded by Franco to Approve the updated job description for executive management position.

Motion carried 4-0; 1 absent
DIRECTOR’S REPORT

COMMISSIONER REPORTS
ADJOURNMENT – 7:15 p.m.

Carmelita Underwood
Human Resources Director
AGENDA ITEM NO. 3

CLASSIFICATION AND APPROVAL OF THE CLASS SPECIFICATION AND SALARY

RANGE FOR THE EXECUTIVE ASSISTANT CLASSIFICATION
RECOMMENDATION:

Staff and the Human Resources Commission recommend that the City Council approve the establishment of the Executive Assistant classification by adopting the following resolution:

RESOLUTION NO. 2025-96 -A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, APPROVING THE ESTABLISHMENT OF THE EXECUTIVE ASSISTANT

CLASSIFICATION AND APPROVING THE CLASS SPECIFICATIONS AND SALARY RANGE FOR

SUCH CLASSIFICATION
BACKGROUND:

As part of the City’s ongoing efforts to maintain an accurate and effective position classification plan, the Human Resources Department periodically reviews class specifications to ensure they reflect the City’s current organizational structure and align with modern standards, requirements, and qualifications. This process ensures that required skills, knowledge, abilities, and essential functions remain current and comparable to similar classifications within the public-sector labor market.

DISCUSSION:

Police and Fire Department management propose establishing a new Executive Assistant position so they can reclassify the current Senior Administrative Assistant positions to Executive Assistant positions.

This change will create a clearer career progression, better reflect current duties, and align position standards with contemporary expectations.

Both departments have experienced increases in administrative complexity, reporting obligations, and executive-level coordination needs. These evolving responsibilities require enhanced administrative support for public safety leadership.

Fire Department:

The Fire Department has seen significant growth in its operational scope, administrative responsibilities, and inter-agency coordination requirements. Given these changes, the Office of the Fire Chief requires increased administrative capacity to support strategic decision-making, maintain operational efficiency, and ensure compliance with internal and external mandates.

To meet these needs, staff recommends the creation of a new Executive Assistant to the Fire Chief position. This position will provide high-level administrative and executive support to the Fire Chief and, as needed, to other executive management staff.

The Executive Assistant will be responsible for a wide range of complex and sensitive duties, including:

Office administration
Policy and procedure development
Departmental correspondence
Records management
Fiscal operations support
The position will serve as a key liaison between the Fire Chief and internal/external stakeholders and will require a high degree of professionalism, discretion, and confidentiality. Additional responsibilities may include supervising clerical personnel, conducting procedural analyses, and leading or assisting with special projects such as grant applications, travel coordination, and policy development.

The absence of a dedicated executive assistant limits administrative capacity and poses risks to operational efficiency and accountability. Establishing this position will allow the Fire Chief to focus more fully on core leadership duties, emergency management, department planning, community relations, and inter-agency collaboration, while ensuring critical administrative functions are managed effectively. This structure aligns with current needs and anticipated future growth.

Police Department:

The Office of the Police Chief oversees complex law enforcement operations, including compliance with criminal justice standards, crime data reporting, internal investigations, administration, emergency response coordination, community engagement, and intergovernmental collaboration.

The proposed Executive Assistant to the Police Chief will provide enhanced administrative and confidential support in areas such as:

Managing sensitive personnel matters, including discipline and legal case coordination Supporting policy research and procedural updates to ensure compliance with POST and State mandates
Preparing operational and statistical reports for City leadership, regional partners, and the community
Handling confidential correspondence, Public Records Act response coordination, and internal affairs scheduling
Coordinating executive-level meetings, community outreach obligations, and advisory board support Providing budget tracking, procurement assistance, and grant documentation support Serving as a key liaison between Police Command Staff, City Administration, and external agencies As public safety transparency requirements and administrative workloads continue to grow, providing the executive leadership team with a highly skilled professional in confidential and complex administrative tasks will strengthen operational accountability and improve overall service delivery.

The Executive Assistant classification will be added to the Confidential Employees' Association.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form.

OPTIONS:

The City Council has the following options:

1. Approve the recommendation made by staff and the Human Resources Commission; or

2. Provide alternative direction.

The overall fiscal impact will be minimal and no additional funding is required fro the proposed modifications.

Attachments
Attachment No. 1 - Resolution No. 2025-96
Attachment No. 2 Human Resources Minutes_10.15.25
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Achieve Fiscal Sustainability and Financial Stability
Maintain Good Intergovernmental Relations
Enhance City Image and Effectiveness
RESOLUTION NO. 2025-96

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE

ESTABLISHMENT OF THE EXECUTIVE ASSISTANT

CLASSIFICATION AND APPROVING THE CLASS

SPECIFICATIONS AND SALARY RANGE FOR SUCH

CLASSIFICATION
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, the Human Resources Department, as needed, reviews class specifications and/or pay grades to ensure position specifications and compensation are in alignment with current demands and comparable with similar classifications within the public sector labor market; and
WHEREAS, the Police and Fire Departments have requested that the City establish an Executive Assistant position; and
WHEREAS, on October 15, 2025, the Human Resources Commission approved the establishment of a new Executive Assistant classification; and WHEREAS, the City Council desires to approve the establishment of a new Executive Assistant classification; and
WHEREAS, the City Council also desires to approve the class specifications and salary grade for the Executive Assistant classification.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves the establishment of the Executive Assistant classification.

SECTION 2. The City Council hereby approves the class specifications for the Executive Assistant classification attached hereto as Exhibit A.

SECTION 3. The City Council hereby approves the following salary range for the Executive Assistant classification:

CLASSIFICATION MONTHLY PAY RANGE
STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6
Executive Assistant $4,532.00 $6,115.00 N/A
SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective ATTACHMENT NO. 1
immediately.

APPROVED AND ADOPTED this 2nd day of December, 2025.

Tony Wu
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Monique S. De La Rosa
City Attorney Deputy City Clerk
I, MONIQUE S. DE LA ROSA, DEPUTY CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2025-96 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 2nd day of December, 2025, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Monique S. De La Rosa
Deputy City Clerk

EXHIBIT A

CLASS SPECIFICATIONS

ATTACHMENT NO. 2
City of West Covina
Human Resources Commission

CITY OF WEST COVINA

HUMAN RESOURCES COMMISSION MEETING

MINUTES OF THE SPECIAL MEETING
WEDNESDAY, OCTOBER 15, 2025
MEETING CALLED TO ORDER 6:15 p.m.

INVOCATION Commissioner Torres
PLEDGE OF ALLEGIANCE Commissioner Torres

Kelly Mc Donald and Renee Chavez.

ACTION ITEMS TO CITY MANAGER/CITY COUNCIL
1) CONSIDERATION OF POLICE ADMINISTRATIVE JOB DESCRIPTION

Motion carried 5-0;
2) CONSIDERATION OF UPDATED JOB DESCRIPTIONS FOR

1. Executive Assistant
Motion by Franco seconded by Verceles to Approve the updated job description for executive management position.

Motion carried 4-0; 1 absent
3) APPROVAL OF THE JOB DESCRIPTION AND SSALATY GRADE FOR

POLICE JAIL SUPERVISOR
It is recommended that the Human Resources Commission approve the following:

1. Establish and approve the new job description and salary grade for the Police Jail Supervisor position.

Motion by Gomez seconded by Franco to Approve the updated job description for executive management position.

Motion carried 4-0; 1 absent
DIRECTOR’S REPORT

COMMISSIONER REPORTS
ADJOURNMENT – 7:15 p.m.

Carmelita Underwood
Human Resources Director
AGENDA ITEM NO. 4

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: December 2, 2025
TO: Mayor and City Council
FROM: Milan Mrakich, Acting City Manager
SUBJECT: REORGANIZATION OF MAYOR AND MAYOR PRO TEM
RECOMMENDATION:

It is recommended that the City Council reorganize in accordance with the order of mayoral succession outlined by Section 2-21 of the West Covina Municipal Code.

BACKGROUND:

Section 2-21 of the West Covina Municipal Code (WCMC), as amended through the City Council’s adoption of Ordinance No. 2523 on October 1, 2024, establishes the procedures for mayoral succession and annual City Council reorganization. Additionally, as the presiding officer and ceremonial head of the City, the Mayor may also make adjustments and recommendations to committees and seating arrangements consistent with established Council practices and protocols.

Under the amended Section 2-21, the process for reorganization differs between election years and non-election years. Because 2025 is a non-election year, the City Council is required to conduct its annual reorganization and install a Mayor and Mayor Pro Tem at a regular or special meeting held approximately one year from the installation date of the outgoing Mayor.

Pursuant to Section 2-21, the reorganization is conducted in accordance with the mayoral succession list maintained by the City Clerk. During the reorganization, the current Mayor Pro Tem automatically succeeds to the position of Mayor, and all other Council Members advance one (1) position on the succession list. The outgoing Mayor rotates to the bottom of the list.

Accordingly, the 2025 reorganization will consist solely of the standard annual rotation prescribed by Section 2-21.

DISCUSSION:

The current order of mayoral succession is:

Tony Wu, Mayor
Letty Lopez-Viado, Mayor Pro Tem
Ollie Cantos, Council Member
Rosario Diaz, Council Member
Brian Gutierrez, Council Member
Pursuant to the order of mayoral succession, Mayor Pro Tem Lopez-Viado will become Mayor and Council Member Cantos will become Mayor Pro Tem.

No vote is required to reorganize in accordance with the order of mayoral succession set forth in Section 2-21 of the WCMC.

Prepared by: Roxanne E. Lerma, Assistant City Manager
CITY COUNCIL GOALS & OBJECTIVES: Enhance City Image and Effectiveness

West Covina City CouncilDecember 2, 2025

West Covina City Council
December 2, 2025