LANDSCAPE MAINTENANCE OF CITYWIDE
MEDIANS, CITY ARTERIALS, RIGHT OF WAYS,
COMMERCIAL ZONES, SIDEWALKS, TREE WELLS
AND OTHER AREAS
Approved by: RFP No.
Effective Date
1. GENERAL
The City of West Covina is seeking proposals from qualified companies to perform landscape maintenance of citywide medians, city arterials, rights-of-way, commercial zones, sidewalks, tree wells, and other areas noted within these specifications. For these services, the contractor shall possess a C-27 Contractor’s license and meet requirements of California Labor Code Sections 1770-1784. For your convenience, the West Covina Public Services Department has provided the site maps as part of this RFP as a downloadable link titled “RFP - Site Maps” with the list of Arterials in the City as an aid in calculating the bids. The quantities given in the RFP are approximate only and are given as a basis for the comparison of bids. The City does not expressly or by implication agree that the actual amount of work will correspond to listed quantities. The City reserves the right to increase, decrease, or to entirely eliminate items or portions of items from work if found desirable or expedient. If an item is deleted, the compensation for that item will also be eliminated.
It shall be the contractor’s responsibility to furnish at his/her/its expense all tools, equipment, fuel, labor, material, and services necessary for the satisfactory performance of the work set forth in these specifications. Proposals will be accepted only from parties that are free of all obligations and interests that might conflict with the best interests of the City and have the capacity to provide the services on a timely basis.
2. RFP SCHEDULE
• RFP release: January 15, 2026
• Mandatory on-site pre-proposal meeting at 10 AM: January 21, 2026 at the City Yard 825 South Sunset Ave., West Covina 91790. RSVP on Planet Bids by clicking on RSVP button under Bid information tab.
• Questions due: January 28, 2026 @ 3:00 p.m.
(Questions must be posted on City’s Planet Bids portal) • Responses to questions posted: February 2, 2026
(Responses will be posted on City’s Planet Bids portal) ATTACHMENT NO. 1
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
• Proposals due: February 12, 2026 @ 2:00 p.m. – Public Opening Link to be Provided
• Potential Interview: Week of March 3, 2026 (Will contact bidders with date and time.)
• Selection of proposer (tentative date): April 21, 2026 (For contracts awarded by the City Council, City Council agendas are posted on www.westcovina.org on the Wednesday prior to the first and third Tuesdays each month.)
3. PROPOSAL SUBMISSION
Proposals must be for the entire scope of services outlined in this RFP.
Incomplete proposals will not be considered. Proposals will be received electronically (online only) via City of West Covina’s PlanetBids portal at https://www.westcovina.org/departments/finance/finance/bids-rfps.
Proposals must be submitted with the following attachments:
Attachment A: Statement of Non-Collusion by Contractor
Attachment B: Subcontractor Campaign Contribution Acknowledgement Form Attachment C: Sam.gov Verification – Debarment & Suspension Verification Attachment D: Fee Schedule
Attachment F: Certificate of Insurance
Attachment G: W-9
Attachment H DIR Number Request and Certification Form
Attachment I Statement of Compliance
Proposals must be submitted no later than 2:00 pm on February 12, 2026.
Submissions received after this deadline will be rejected. Submissions by facsimile or electronic mail will not be accepted.
Submission of a proposal shall constitute acknowledgment and acceptance of all terms and conditions contained in this RFP and all exhibits and attachments hereto.
4. CONTACT WITH CITY OFFICIALS AND REPRESENTATIVES
The sole City Representative as contact person for all questions and matters regarding this RFP is Jazmin Hernandez, Purchasing Manager. The City Representative can be reached via e-mail at [email protected] or by phone at (626) 939-8705. Proposers that contact any City official or representative City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
other than the designated City Representative as set forth in this RFP may be disqualified with no further consideration given to the proposal submitted.
All questions regarding the specifications in this RFP are required to be addressed via City’s PlanetBids site by the designated date and time. Responses will be posted on the City’s PlanetBids site.
5. BACKGROUND
The City of West Covina is located in the San Gabriel Valley, 20 miles east of downtown Los Angeles and 15 miles north of Orange County. Incorporated as a general law city in 1923, the City operates under the council/manager form of government. The City’s 16 square miles flourished with walnut groves and orange groves for many decades. The City has developed into a commercial and residential community, with a population currently estimated at about 110,200 residents.
Services
The City offers 16 parks, four community centers, a Sports Complex, and a County-operated library. The City provides a full range of services to its citizens, including police, fire and emergency medical; construction and maintenance of streets, traffic signalization and other infrastructure; planning and building safety; and social, recreational and cultural activities and events. However, the City contracts out building and safety services, engineering, and business licensing.
Additionally, water utilities and solid services are provided and billed externally.
The City is financially accountable for the Successor Agency to the former Redevelopment Agency of the City of West Covina, a financing authority, and a housing authority, which are combined within the City’s financial statements.
6. SCOPE OF SERVICES
The scope of services to be provided is described in Attachment E of this RFP.
7. CONTRACT PERIOD
It is anticipated that the initial term of the agreement will be for a period of three (3) years, with the option to extend the term for up to two (2) additional years upon mutual written agreement of the City and the selected contractor, contingent upon satisfactory performance of the selected contractor.
8. PROPOSAL FORMAT
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
The proposal should be straightforward, concise and provide “layman” explanations of technical terms that are used. Emphasis should be concentrated on conforming to the RFP instructions, responding to the RFP requirements and on providing a complete and clear description of the offer. Proposals that appear unrealistic in the terms of technical commitments, lack of technical competence or are indicative of failure to comprehend the complexity of this RFP may be rejected.
The proposal should contain the sections in the order indicated below. This standardization will facilitate evaluation of the comparative merits of all proposals submitted.
8.1 COVER LETTER
Provide a letter of introduction, approximately one (1) page in length, including the name, address and telephone number of the person(s) to contact who will be authorized to represent the proposer. This letter shall be signed by an officer of the proposer authorized to bind the proposer to all commitments made in the proposal.
8.2 PROJECT SUMMARY SECTION
The Project Summary section should describe your understanding of the City, the work to be done, and the objective to be accomplished referring to specific sections of the scope of services.
8.3 METHODOLOGY SECTION
Provide a detailed description of the approach and methodology to be used to accomplish the scope of services of this RFP to achieve City satisfaction, along with a proposed timeline to compete the project, if applicable.
8.4 FEE SCHEDULE
The fee schedule should include hourly rates, miscellaneous fees and other anticipated expenses, and total cost of the services.
8.5 EXCLUDED OR SUBCONTRACTED SERVICES
Provide details of any necessary services relating to the proposal/service process which will not be included in your proposal, including those which the proposer expects to be performed by City staff and/or by other contractors or subcontractors. If you intend to subcontract any portion of the work, identify the subcontractor(s) and provide details regarding their qualifications.
8.6 LIST OF SIMILAR SERVICES COMPLETED
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
Provide a complete listing of all similar services that have been provided within the past three (3) years. Include name of agency or company, project manager/contact, dates services were provided and summary of services provided.
8.7 REFERENCES
The proposer shall submit with his/her/its proposal a list of at least three (3) clients using the same or similar services being proposed, with names, addresses, email addresses and telephone numbers. A survey of references will be made to determine, among other things, the proposer’s success in meeting the needs of the contracting agency in a timely manner.
8.8 FINANCIAL STATEMENTS
The proposer shall submit with his/her/its proposal financial documents for the most current year in which a tax return has been submitted with interim financial documents as of the last month end. The financial documents are to include Income Statement, Balance Sheet and Statement of Cash Flows.
9. ORAL PRESENTATIONS
An oral presentation by the proposers in final contention for award of an agreement for services may, in City’s discretion, be required as a part of this RFP process.
The purpose of the oral presentation would be twofold: first, to allow the proposer to demonstrate capabilities of the company and to clarify proposer’s responses to the RFP; second, to allow the City staff to meet the proposer’s key personnel who would be assigned to this project. Attendance at such a presentation shall be at the proposer’s expense.
10. TERMS AND CONDITIONS OF RFP
10.1 SIGNED SUBMISSION OF PROPOSALS
Each proposal must be signed in longhand by the person or persons legally authorized to bind the proposer to the proposal and contracts. The name and title of each person signing shall by typed or printed below that person’s signature.
Upon request of the City, the corporation or other entity must provide a certified copy of the bylaws or resolution of the board of directors showing the authority of the officer signing the proposal to execute contracts on behalf of the corporation or other entity.
10.2 LATE SUBMISSION OF PROPOSALS
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
Any submission of proposals received after the due date and time specified in this RFP will not be considered.
10.3 ACCURACY OF PROPOSALS; WITHDRAWAL OF PROPOSALS
Proposers shall take all responsibility for any errors or omissions in their proposals.
To withdraw a proposal, the proposer must submit a written request to the Purchasing Manager via email at [email protected]. A hard copy of the request must also be mailed to the Purchasing Manager at 1444 W. Garvey Avenue South, Room 308, West Covina, CA 91790. The written request must be signed by the authorized representative of the proposer and must be submitted prior to the deadline for submitting proposals.
Withdrawals will not be permitted after the deadline for submitting proposals.
10.4 ADDENDUM TO THE RFP
Any modifications or changes to this RFP will be made by written addendum.
Addenda will be posted on the City’s PlanetBids page. No verbal modification will be binding on the City.
10.5 PROTEST PROCEDURES
All protests regarding the RFP process must be submitted in writing to the Purchasing Manager within five (5) business days following the opening of the proposals. This includes all protests relating to advertising of the RFP, deadlines, proposal opening, and any protests relating to alleged improprieties or ambiguities in the specifications. This requirement does not apply to protests relating to staff recommendations as to award of a contract. Protests relating to staff recommendations of award of a contract may be directed to the Purchasing Manager within three (3) business days of the posted agenda recommending award by City Council or receipt of notice of intent to award. City may post such notice of intent to award on the City’s PlanetBids portal.
City Council agendas are available for review at least 72 hours before City Council meetings, which are held on the first and third Tuesday of each month, at www.westcovina.org and at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina, during normal business hours.
10.6 DISCLAIMERS AND RESERVATION OF RIGHTS
This RFP does not commit the City to award a contract. The City reserves, in its sole discretion, the right to reject any and all proposals, the right to cancel or postpone the RFP or project in whole or in part at any time, the right to negotiate City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
with any qualified proposer and the right to decline to award the agreement to any of the proposers. The City reserves the right to waive any immaterial irregularities in a proposal or a submission of a proposal.
10.7 NOTICE REGARDING DISCLOSURE OF CONTENTS OF PROPOSALS All proposals submitted in response to this RFP shall become the exclusive property of the City of West Covina and will be a matter of public record. Proposers must identify, in writing, the elements of the proposal which proposer defines as business or trade secrets that are exempt from disclosure under the California Public Records Act (California Government Code Section 7920.000 et seq.) and plainly mark such items as “Trade Secret”, “Confidential”, or “Proprietary”.
Any proposer claiming such an exemption must identify the specific provision of the California Public Records Act that provides an exemption from disclosure for each item that the proposer claims is not subject to disclosure under said Act. Any proposer claiming such an exemption must also state in its proposal that the proposer agrees to defend, indemnify and hold harmless the City and its officers, employees, agents and volunteers from any action brought against the City for its refusal to disclose such material, trade secrets and other proprietary information to any party making a request therefor. Any proposer who fails to include such a statement shall be deemed to have waived any right to an exemption from disclosure as provided by said Act. Any exemption request must be clearly marked as set forth above, and any blanket statement (i.e., regarding entire pages, documents, or other non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever.
If disclosure is required or permitted under the California Public Records Act or otherwise by law, the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.
Notwithstanding the foregoing, all proposals submitted may be kept confidential until a contract is awarded.
10.8 PROPOSAL VALIDITY PERIOD
Pricing, terms and conditions stated in the proposer’s response shall remain valid for 120 days from the date of submission of the proposal to the City.
10.9 PRESS RELEASES
The selected contractor shall not issue any news or press releases relating to an award of contract resulting from this RFP or issue any advertising copy mentioning the City or quoting the opinion of any City official, officer or employee without prior written approval from the City Manager.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
10.10 EVALUATION AND SELECTION PROCESS
In accordance with Section 2-334 of the West Covina Municipal Code, the City will award the contract to the lowest responsible bidder, as defined Section 2-327 of the West Covina Municipal Code. Price will be considered along with other factors, including, but not limited to, the ability, capacity and skill of the bidder to provide the services, whether the bidder can provide the services within the time specified, the bidder’s record of performance on previous orders or contracts for the City or other public entities, and the quality, availability and adaptability of the bidder’s services.
Proposals will be evaluated to determine the company or person best suited to complete the project based on qualifications, experience and pricing including:
qualifications and experience as provided in a resume or statement of qualifications; ability to effectively communicate and conduct presentations; cost of services; reference checks. All proposers should identify or affirm each of the following requirements:
(a) Have a minimum of three (3) similar projects within the last three (3) years providing the same or similar services requested in this RFP. (b) Have no outstanding or pending complaints as determined through the Better Business Bureau or State of California Department of Consumer Affairs.
(c) Have the administrative and fiscal capability to provide and manage the proposed services.
Proposals will be ranked according to the following criteria:
Criteria Maximum Points
Completeness of Proposal 25
Relevant Experience and Qualifications of
Proposed Project Team
25 Capacity to Perform 30
Proposed Cost 20
TOTAL 100
10.11 CAMPAIGN CONTRIBUTIONS
(a) Prohibited Contributions.
Pursuant to Section 2-404.1(a) of the West Covina Municipal Code:
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
No person who is an applicant or proposer to be a party to a city contract, or who is a party to a city contract, as defined in section 2-403, other affected party, or related persons, shall make a contribution to an individual holding city elective office where the city contract has a total anticipated or actual value of thirty thousand dollars ($30,000.00) or more, or a combination or series of such contracts or agreements having a value of thirty thousand dollars ($30,000.00) or more.
Further, pursuant to Section 2-404.1(c) of the West Covina Municipal Code:
No person acting as a subcontractor under a subcontract through a city contract, as defined in section 2-403, or related persons, shall make a contribution to a council member where an individual subcontract has a total anticipated or actual value of fifteen thousand dollars ($15,000.00) or more, or a combination or series of such individual subcontracts with the same subcontractor, for the same or different projects with the aggregate value of fifteen thousand dollars ($15,000.00) or more. (b) Subcontractor Acknowledgement Form.
If a subcontractor is utilized for any part of the proposal, then a completed Subcontractor Campaign Contributions Acknowledgement Form is required to be returned with proposal.
10.12 CONFLICT OF INTEREST
City of West Covina employees are prohibited from participating in the selection process for this RFP if they have any financial or business relationship with any proposer. This RFP process will be conducted in compliance with all laws regarding political contributions, conflicts of interest, or unlawful activities, including, but not limited to, the City’s Conflict of Interest and Ethics Policy.
Proposers shall not offer, give or agree to give any City employee any gratuity or anything of value whatsoever in connection with this RFP. The offer or attempt to give any such gratuity or anything of value to any City employee will be cause for disqualification from participation in this RFP.
10.13 PERMITS AND LICENSES
The contractor shall possess a C-27 Contractor’s license and meet requirements of California Labor Code Sections 1770-1784. The selected contractor and all of his/her/its employees or agents shall secure and maintain in force such licenses and permits as are required by law.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
10.14 PRE-CONTRACTUAL EXPENSES
The City shall not be liable for any expenses incurred by potential contractors relating to the preparation or submission of proposals. Pre-contractual expenses shall not be included in proposer’s fee schedule. Pre-contractual expenses include, but are not limited to, expenses incurred by a proposer in:
• Preparing a proposal in response to this RFP;
• Submitting a proposal to the City;
• Oral presentations required by the City;
• Negotiating with the City in any manner related to the proposal submitted;
• Any other expenses incurred by the proposer prior to the execution of a contract with the City, if any.
10.15 AGREEMENT TO CONDITIONS
The selected proposer will be required to execute an agreement for services. A sample of the agreement is included as Attachment H to this RFP. The sample agreement may be modified by the City prior to award of a contract.
Submission of a proposal shall be deemed acceptance of all the terms set forth in this RFP and the sample agreement for services unless the proposer includes with its proposal, in writing, any conditions or exceptions requested by the proposer to the sample agreement. The terms of the sample agreement, including insurance and indemnification requirements, are standard City requirements and will be modified only if extraordinary circumstances exist.
10.16 PIGGYBACKING OPTION
The City would like to make the same pricing structures available to other government agencies. Proposers shall indicate in their proposal whether they agree to extend pricing to other agencies and for what length of time. Inclusion is not mandatory and will have no bearing on the contract award.
10.17 EXAMINATION OF LOCATIONS AND SPECIFICATIONS
Proposers are expected to carefully examine the locations of the proposed services and the specifications set forth in this RFP and all attachments hereto. By submitting a proposal, the proposer declares he/she/it has carefully reviewed the locations of the proposed services and all specifications and requirements set forth in this RFP, and that proposer will furnish all labor, materials, machinery, tools and equipment required to perform the services in accordance with the requirements of this RFP.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
10.18 DEBARMENT AND SUSPENSION
Proposers may not be debarred or suspended or otherwise listed on the Excluded Parties List System (EPLS) in the General Services Administration System for Award Management (SAM). Proposers must include verification that the company as well as the company’s principals are not listed (are not debarred, suspended or otherwise ineligible) through the General Services Administration System for Award Management (sam.gov). Proposers must also enclose a printout of the search results that includes the record date.
11. INSURANCE
Insurance requirements are set forth in the sample agreement (Attachment J).
12. REGISTRATION WITH THE DEPARTMENT OF INDUSTRIAL RELATIONS:
Pursuant to California Labor Code sections 1725.5 and 1771.1, no contractor or subcontractor shall be qualified to bid on, be listed in a bid proposal, subject to the requirements of Section 4104 of the Public Contract Code, or engage in the performance of any contract for public work unless registered and qualified pursuant to California Labor Code section 1725.5.
13. PREVAILING WAGES
The services to be provided pursuant to this RFP are subject to prevailing wage requirements. Pursuant to provisions of Sections 1770 et seq. of the California Labor Code, all workers employed to provide services pursuant to the agreement awarded following this RFP shall be paid not less than the general prevailing rate of per diem wages, as determined by the Director of the Department of Industrial Relations (DIR) for work of a similar character in the locality in which the work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. Copies of the prevailing rate of per diem wages are on file with the Public Services Department and are available to any interested party upon request. The applicable State prevailing wages are also set forth on the Department of Industrial Relations’ website: http://www.dir.ca.gov; these rates are subject to predetermined increases.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
ATTACHMENT A
STATEMENT OF NON-COLLUSION BY CONTRACTOR
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
NON-COLLUSION DECLARATION TO BE EXECUTED BY
BIDDER AND SUBMITTED WITH BID
The undersigned declares:
I am the _____________________ of _____________________________, the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham. The bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true. The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company, association, organization, bid depository, or to any member or agent thereof, to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on __________[date], at ___________________________[city, state].
Firm _______________________________________
______________________________________
(Signature)
______________________________________
(Print Name & Title)
Street _______________________________________
City_______________________ State_____ Zip ___________
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
ATTACHMENT B
SUBCONTRACTOR CAMPAIGN CONTRIBUTION ACKNOWLEDGEMENT FORM (IF APPLICABLE)
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
SUBCONTRACTOR CAMPAIGN CONTRIBUTION
ACKNOWLEDGMENT FORM
Proposer [or Consultant] is required to identify any known subcontractor who will provide goods or services with an anticipated or actual value of $15,000 or more in connection with any contract which may be awarded pursuant to this Request for Proposal if the proposed contract with the Proposer [or Consultant] has an anticipated or actual value of $30,000 or more.
By my signature below, I certify that as a subcontractor I reviewed and am in compliance with West Covina Municipal Code section 2-405.1(c), in reference to campaign contributions to any individual holding City elective office, and that I will comply with Section 2-405.1(c) at all times while providing services as a subcontractor.
CONTRACTOR:
Company: _____________________________
By: ___________________________________
Title: __________________________________
Date: _________________________________
SUBCONTRACTOR:
Company: _____________________________
By: ___________________________________
Title: _________________________________
Date: _________________________________
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
ATTACHMENT C
SAM.GOV DEBARMENT AND SUSPENSION VERIFICATION
How to Search Exclusion Information
• Select “Search” from the header menu from any page on SAM.gov • In the filters, under “Select Domain,” select “Entity Information, then select “Exclusions.”
• Use the filters or keyword box to enter search criteria and see your results • See sample on next page
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
SAM.GOV DEBARMENT AND SUSPENSION VERIFICATION
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
ATTACHMENT D
FEE SCHEDULE
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
FEE SCHEDULE
SCHEDULE
MEDIANS / PARKWAY / TREE WELLS / SIDEWALKS / RIGHT OF
WAYS / WALLS, FENCES / OTHER AREAS
ITEM
NO..
LOCATION/DESCRIPTION
TOTAL PRICE
PER MONTH
TOTAL PRICE
PER YEAR
1. Amar Road – From Shadow Oak Drive west 800 linear ft. along block wall; sidewalk and 18 tree wells on south side. (0.2) (M-1)
$ $
2. Amar Road – Right of ways, north side; from Lark Ellen west to Commercial area at Valinda Avenue; 1,300 linear ft. along block wall; sidewalk and tree wells. (0.4) Mile. (M-2)
$ $
3. Amar Road – Right of ways, sidewalk approximately 15-ft. deep area 825 linear ft. along block wall at Rolling Wood Apartment Complex. (M-3)
$ $
4. Amar Road Median – From Azusa Avenue West to
Brentwood Dr. Landscape, hardscape. Weeds, trash,
debris. (0.22) Mile in length. (M-4)
$ $
5. Amar Road Median – From Azusa east to Westport.
Landscape, hardscape. - (0.9) miles. (M-5), 71,280 Sq. Ft. $ $
6. Amar Road Median – From Westport east to City Limits @ Magdalena Drive. (1)-mile planted and non-planted. (M-6), 79,280 Sq. Ft.
$ $
7. Audrey Lane Mini Median – At Adrienne Drive. Irrigated, planted and hardscape areas. 1,000 sq. ft. (M-7)
$ $
8. Azusa Avenue – Right of ways, from north of Fleetwell Avenue south 1,690 linear ft. to Michelle Street - sidewalk along block walls. Mile (0.6) (M-8)
$ $
9. Azusa Avenue – Right of ways, from Mobeck Street south 600 linear feet to Cameron Avenue on the West Side of
street. Sidewalk along block wall. Mile (0.2) (M-9)
$ $
10. Azusa Avenue – Right of ways, on the east side north of Merced 144 linear ft. and south of Merced Avenue 1,150
linear ft. to just past Rio De Oro Drive cul-de-sac - Sidewalk along block wall. Mile (0.4) (M-10)
$ $
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
11. Azusa Avenue – Right of ways, on the east side south of Linda Vista Street 300 linear ft. to Greenville Drive - sidewalk along block wall. Mile (0.2) (M-11)
$ $
12. Azusa Avenue – Right of ways, on the eastside north of Alaska Street 110 linear ft. and south 470 linear ft. to Vine Avenue - sidewalk along block wall. Mile (0.4) (M-12)
$ $
13. Azusa Avenue – Small turf area on Azusa Avenue just south of the end of Rio De Oro Drive cul-de-sac. 5,397square ft. turf (M-13)
$ $
14. Azusa Avenue Median – Freeway, south to Fairgrove Avenue – (1.7) miles, approximately 134640 square t of turf. (M-14) $ $
15. Azusa Avenue Median – From Fairgrove Avenue south to Amar Rd. Landscaping, hardscape, irrigation, tree wells, sidewalks. (0.81) Mile in length. (M-15)
$ $
16. Azusa Avenue Median – From Amar Rd. South to Temple Avenue. Landscape, hardscape, weeds trash, debris. (0.47) Mile in length. (M-16)
$ $
17. Azusa Avenue Median – South Garvey north to City Limits.
Planted, hardscape, irrigated. Mile (1.0), 23,760 Square ft. (M-17)
$ $
18. Azusa Avenue south – Right of ways, sidewalk on West Side.
From Stratford south to Fairgrove Avenue. (0.8) Mile. (M-18) $ $
19. Azusa Avenue south – Right of ways, sidewalk, tree wells, from Aroma Drive down to the Shopping Center on Amar
Road; Eastside, Includes chain link fence along the Calif.
Coastal Shrub habitat area. (1.5) Miles. (M-19)
$ $
20. Badillo Street – Right of ways and other area on South side, between Vincent Avenue and School site. .6 mile in length depth varies from 10 feet to 55 feet. No sidewalk. (0.6) Mile (M-20)
$ $
21. Badillo Street Median - City limits on the west, east to Lark Ellen – (1.8) miles, approximately 142,560 square feet of turf (M-21)
$ $
22. Barranca St., North of freeway, west sidewalk, wall, tree wells. (0.1) Mile (M- 22)
$ $
23. Broadmoor Avenue – Cul-de-sac area drainage channel running west along wall past Shadydale Avenue approximately 430 total ft. (0.2) Mile. (M-23)
$ $
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
24. Cameron Ave Slope Easement – South side of Cameron Ave. just east of Heritage Park. Weed abate, drain cleaning, sidewalk clearance trimming. (0.25) Acres. 280 feet long. (M-24)
$ $
25. Cameron Avenue – Right of ways, sidewalk, and open areas along block wall on the south side of Cameron Avenue; 25 ft. deep narrowing to 8 ft. deep, east of La Serena Drive for 325 linear ft. 25-ft. deep, west of La Serena Drive for 450 ft along wall. Include entrance to La Serena Drive; clean, weed abate. (0.4) Mile. (M-25)
$ $
26. Cameron Avenue – Right of ways, sidewalk on north side between Barranca Avenue and Prospero Drive; including mini median on Prospero Drive. Slope area 325 linear ft. in length and 50 ft. deep at the rear of two properties on La Serena Drive. (0.7) Mile. (M-26)
$ $
27. Cameron Avenue – Right of ways, sidewalk on the north side between Sunset Avenue and Evanwood Avenue. (0.3) Mile.
(M-27)
$ $
28. Cameron Avenue / Eddies Drainage Ditch - Clear ditch itself 5 feet back on each side from where it leaves block wall to point that it enters Golf Course. Areas behind private property and block wall clean to wall and private property fence. The ditch runs behind the block wall from flood basin to Golf Course 1,075 linear ft. Clean, weed abate, clear and trim back all overhanging landscaping. (M-28)
$ $
29. Cameron Avenue west – Right of ways, sidewalk along south side between California Avenue and Glendora Avenue. (0.3) Mile. (M-29)
$ $
30. Citrus Avenue Median - From Workman Avenue south to Norma Avenue, (0.6) miles planted and non-planted manual irrigation. (M-30) 47,520
$ $
31. Citrus Avenue Slope – North of Vanderhoof Drive, East Side of Citrus Avenue. 230 linear feet x 30 feet of planted irrigated slope area. (M-31)
$ $
32. Doublegrove Street – North of Cambridge Court
approximately 325 linear feet; Right of ways and sidewalk on the northeast side. (0.2) mile. (M-32)
$ $
33. Eckerman / Carlton Avenue - Cul-de-sac’s and connector to Palm View Park. (M-33)
$ $
34. Fairway Lane – Right of ways, sidewalk from North Garvey Avenue to Commercial Area; Southeast side (0.2)-Mile (M-34) $ $
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
35. Faye Lane Mini Median – At Francesca Drive. Irrigated, planted and hardscape areas. (M-35)
$ $
36. Fleetwell Avenue – From Workman Avenue south to Mardina Street; East side Right of ways; 920 linear feet, 18 tree wells.
Trash pickup, sidewalk cleaning, tree wells. (0.6) Mile (M-36) $ $
37. Francesca Drive – Right of ways, south side between Woodgate Drive and Nogales Street. 700 linear feet.(M-37) $ $
38. Francisquito Avenue – Right of ways, south side between Mayland Avenue and Orange Avenue. (0.7) Mile. (M-38)
$ $
39. Francisquito Avenue – South sidewalk walls/fences keep plant material clear for pedestrian traffic, weeds, trash.
Between Sunset Avenue west to Orange Avenue. (0.3) Mile. (M-39)
$ $
40. Giano Avenue – Right of ways, West Side of street. From Gemini Street 950 linear feet south to Wednesday Drive. (0.2) Mile. (M-40)
$ $
41. Gina Lane Mini Median – At Nogales Street; irrigated, planted and hardscape areas. (M-41)
$ $
42. Glendora Avenue Median - From and including triangle at Glendora and Vincent South to City Limits. T u r f ,
Landscape and hardscape. (1.31) Miles approximately
102,960 sq. ft. of turf. (M-42)
$ $
43. Grand Avenue - West Side Right of ways, from the San Bernardino Freeway off ramp to Holt Avenue (0.2) Mile.(M-43) $ $
44. Grand Avenue Median – Hardscape median at freeway,
weeds, trash, debris. Both north and south of freeway. (0.3) mile. (M-44)
$ $
45. Grenoble Avenue – West from Azusa Avenue north side of Grenoble Avenue along Right of ways, sidewalk; 10-foot back for 500 linear feet. South side 175 linear feet 10-foot back. (0.3) Mile. (M-45)
$ $
46. 3 Hollencrest Circle – At end of cul-de-sac and south side of Hollencrest Cir. Sidewalk Clearance and weed abate. (65)- feet behind sidewalk at cul-de-sac and (20) feet behind sidewalk on south side of the street. (M-46)
$ $
47. Holt Avenue - At Oak Knoll Drive, south side areas to the east and west side of intersection. Weed abatement, trash pickup; approximately 2,300 Sq. Ft. (M-47)
$ $
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
48. Holt Avenue – Right of ways north and south from Walnut Creek overpass east to Grand Avenue Right of ways in
undeveloped areas. Clearance trimming roadway, weed
abate and trash pickup area. (0.4) Mile. (M-48)
$ $
49. Lark Ellen Avenue – Right of ways, sidewalks on East Side between Badillo Street and Louisa Avenue (0.3) Mile. (M-49) $ $
50. Lark Ellen Avenue – Right of ways, west side. From Amar Road north 1,400 linear ft. up to Condo’s on Pass & Covina Road. (0.4) Mile. (M-50)
$ $
51. Maplegrove Street – Right of ways between Valinda Street east to Pass & Covina Road. 800 linear ft. on the southside; 8 tree wells. (0.4) Mile. (M-51)
$ $
52. Mobeck Street – Right of ways and other area between Holly Place and Valinda Avenue on the south side. Areas total 780 feet in length and 20 feet deep, 15,600 Sq. Ft. total. (0.4) Mile. (M-52)
$ $
53. Nelson Street Mini Median – At Azusa Ave. Planted and hardscape areas. Manual irrigation. (M-53), 300 Sq. Ft. $ $
54. Nogales / Valley Connector areas – Landscaping, sidewalks, irrigation, tree wells on connector road, sidewalk planters, slope area, stairs, walls. (M-54)
$ $
55. Nogales Street – Right of ways, sidewalk 1,000 ft. north of Amanda Street and south to school site; including entrance to Amanda on West Side of street. (0.3) Mile. (M-55)
$ $
56. Nogales Street – Right of ways, sidewalks along wall, 750 feet north of Gina Lane & 850 feet south West Side (0.4) Mile. (M-56)
$ $
57. Nogales Street – Right of ways, walls/fences, sidewalks between Hollingworth Street to City Limits. (0.31) Mile. (M-57)
$ $
58. Nogales Street Median – From Amar Road south to La
Puente Road. (1.4) Miles, Landscape, hardscape, west
sidewalls, irrigation, (M-58), 110,880 Sq. Ft..
$ $
59. Nogales Street Median – South of Northam St. to City Limits. Landscape, hardscape, irrigation, trash debris. (900) Feet in length. (M-59)
$ $
60. North Garvey Avenue east - from Fairway Lane to City Limits.
North side slope area Right of ways and sidewalk. Some
areas irrigated. (1.1) Mile. (M-60)
$ $
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
61. North Garvey Avenue east - North side of street, Right of ways from Maplewood Avenue to Toland Avenue. Including
sidewalk passageway from Maplewood Avenue to Vincent
Avenue along freeway fencing. (0.4) Mile. (M-61)
$ $
62. North Garvey Avenue west – Right of ways along walls; north side of Garvey Avenue between Willow Avenue west to
the Radisson Hotel. (0.6) Mile (M-62)
$ $
63. Oak Knoll Drive - North side Right of ways from Holt to street blockade rights-of- way. Weed abate, clearance trimming, trash pickup area. (0.2) Mile. (M-63)
$ $
64. Opal Lane Mini Median – At Shakespeare Drive. Irrigated turf 800 sq. ft.. (M-64)
$ $
65. Pass & Covina Road – Right of ways 625 linear ft. north of Jennifer Place and 300 linear ft. south; West Side along block wall area. 16 tree wells. (0.4) Mile. (M-65)
$ $
66. Priscilla Drive Mini Median – At Shakespeare Drive; Irrigated, and planted. (M-66), 200 Sq. Ft.
$ $
67. Rowland Avenue Median - Lark Ellen Avenue to Armel Drive @ City Limits – (0.7) mile. Irrigated / ground cover / turf / plants / concrete. (M-67), 79,200 Sq. Ft.
$ $
68. San Bernardino Road – Right of ways, south side, between Orange Avenue west to City Limits. (0.4) Mile. (M-68)
$ $
69. Shadow Oak Drive – Right of ways from Amar Road south to Woodgate Drive; West side only. (0.5) Mile (M-69)
$ $
70. Shadow Oak Drive – Right of ways, 700 feet west of Gemini Street and 230 feet east. (0.5) Mile. (M-70)
$ $
71. Shakespeare Drive – On the East Side north of Opal Lane 600 linear ft., sidewalk along wall area. (0.2 Mile) (M-71) $ $
72. Shakespeare Drive Median – Between Shadow Oak Drive and Nogales Street. Length 63,360 linear ft. Landscape and
hardscape. (0.8) Mile. (M-72)
$ $
73. South Garvey Avenue east – From Fircroft Street 140 feet east and west. South side Right of ways along block wall. (0.2) Mile. (M-73)
$ $
74. South Garvey Avenue east – From Mockingbird Lane 200 feet east. South side Right of ways along block wall. (0.2) Mile. (M-74)
$ $
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
75. South Garvey Avenue east - From Monte Verde Drive to City Limits. North side freeway Right of ways. South side Right of ways and Horse Trail area; Area is (0.5) mile long.(M-75) $ $
76. South Garvey Avenue east – Right of ways and other area, from Lark Ellen Avenue east 1,390 linear feet. South side of street; all area along and back 25 feet to block wall. (0.4) Mile. (M-76)
$ $
77. South Garvey Avenue east – Right of ways and other area, south side from Garden Glen east 230 linear feet; back 25 feet to block wall. (0.1) Mile. (M-77)
$ $
78. South Garvey Avenue east – Right of ways and other area, south side from Astell Avenue east 180 linear ft. back 25 ft. to block wall. (0.2) Mile. (M-78)
$ $
79. South Garvey Avenue west – Right of ways along the south side of Garvey Avenue from Sunkist Avenue west to
Mossberg Avenue. (0.5) Mile (M-79)
$ $
80. Sunset Avenue - Between Vine Avenue, South to City Limits, on the East/West sidewalks, Right of ways. (1.35) Miles (M-80)
$ $
81. Sunset Avenue – Right of ways, sidewalk, 550 linear feet north of Roseway Avenue and 500 linear feet south to Vine Avenue. Mile (0.2) (M-81)
$ $
82. Sunset Avenue – Right of ways, sidewalk, 950 linear feet South of Vine Avenue to end of wall before Merced Avenue. (M-82)
$ $
83. Sunset Avenue Median - North of freeway, to Puente Street – (0.5) miles (M-83)
$ $
84. Sunset Avenue Median - South of freeway, (1.6) miles, to Fairgrove Avenue. Approximately 126,720 square ft. of turf (M-84)
$ $
85. Sunset Avenue Parkways - Oleanders pruned four (4) times yearly. No ground cover areas.
a. Francisquito Avenue to DelVale Street – (0.2) miles - (M-85)
b. Puente street to just past Louisa Avenue – (.1) mile – (M-86), 7,920 Sq. Ft.
$
$
$
$
86. Sunset Avenue West Side, Right of ways, sidewalk, wall from just north of Farlington St. down to Francisquito Ave. (0.25) Mile. (M-87)
$ $
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
87. Tuesday Drive – Right of ways, sidewalk east of
Shakespeare Drive .2 mile west along block wall on south side. (0.3) Mile. (M-88)
$ $
88. Valinda Avenue – Right of ways from City Limit south of Dore Street north to Maplegrove Street. East Side along block wall, sidewalk and 17 tree wells 2,600 linear ft. (0.8) Mile. (M-89)
$ $
89. Valley Blvd. Median - At Nogales St. Overpass Bridge.
Landscape, hardscape irrigation, tree wells in sidewalk. (0.16) Miles in length. (M-90)
$ $
90. Vanderhoof Drive – Cul-de-sac at end of street and 150 feet East Side Right of ways along wall. (M-91)
$ $
91. Vincent Avenue – Right of ways, sidewalks on both east and West Side between City Limits and Puente Street. (0.4) Mile. (M-92)
$ $
92. Vincent Avenue Median - West Covina Parkway, north to Badillo - (1.5) miles planted. (M-93) 118,800 sq. ft.
$ $
93. Walnut Creek Equestrian Trail - Located between Barranca Street and Holt Avenue. Horse trail on the south side of Walnut Creek Wash; Length is 1,450 linear ft.; Overhead clearance to be maintained to 14 ft. Depth of area varies from 20 ft. to 50 ft. (0.5) Mile.
(M-94)
$ $
94. Walnut Creek Equestrian Trail – Located between the rear of Ridge Riders Park and Barranca Street. Horse trail on
the south side of Walnut Creek Wash, overhead clearance to be maintained to 14 ft., side clearance to fences.
Length (0.3) mile. (M-95)
$ $
95. Walnut Creek Parkway – Southeast side of street from Sherway Street; 1,410 linear ft. down past Leewood Street.
East side Right of ways along Walnut Creek. Depth of area varies from 17 feet to 30 feet. (0.4) Mile. (M-96)
$ $
96. West Covina Parkway Median - Between Vincent Avenue and Sunset Avenue approximately (.9) miles planted and nonplanted areas. (M-97), 71,280 Sq. Ft. $ $
97. West Covina Parkway Median – Located south of South Garvey west-northwest 1,000 linear ft. to Pacific Avenue.
Planted and hardscape non-planted areas. (0.3) Mile. (M-98), 23,760 Sq. Ft.
$ $
98. Wimbledon Court – At Grenoble Avenue west side only 5-ft. back for 345 linear ft. north along sidewalk. (0.1) Mile. (M-99) $ $
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
99. Woodgate Drive – Right of ways, from Delia Place west 125 linear feet, east 115 linear feet along north side block wall. (M-100)
$ $
100. Woodgate Drive – Right of ways, sidewalk from Christie Lane west 700 linear feet, east 150 linear feet along block wall on the south side. (0.4) Mile.(M-101)
$ $
101. Woodgate Drive – Right of ways, sidewalk from Thomas Place south 525 linear feet west side along block wall. (0.3) Mile. (M-102)
$ $
102. Woodgate Drive – Right of ways, sidewalk on east corner of Art Place. 500 Sq. Ft. (M-103)
$ $
103. Woodgate Drive – Right of ways, sidewalk, from Dee Lane West Side 875 linear feet, along north side block wall. (0.2) Mile. (M-104)
$ $
104. Workman Avenue – Right of ways east of Chevron Station on south side; East 290 linear ft. along block wall. Trash pickup, sidewalk cleaning (0.1) Mile. (M-105)
$ $
MEDIANS / PARKWAY / TREE WELLS / SIDEWALKS /
RIGHT OF WAYS / WALLS, FENCES / OTHER AREAS
TOTALS
$ $
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
TREE WELLS ONLY
ITEM
NO..
LOCATION/DESCRIPTION
TOTAL PRICE
PER MONTH
TOTAL PRICE
PER YEAR
1. Amar Avenue - Between Westport and Magdalena both north and south sides of the street. (.9) Mile. (M-106)
$ $
2. Amar Avenue / Azusa Avenue – All commercial corridor areas at this intersection. Both sides of the street north, south, east, west. (M-107)
$ $
3. Azusa Avenue - Between Fairgrove Avenue and Commercial Area on Amar Road east and west sides. (.7) Mile. (M-108) $ $
4. Azusa Avenue - Between Mobeck Street, south to Merced Avenue on both east and west sides. (.8) Mile. (M-109)
$ $
5. Cameron Avenue – North side tree wells, between Sunset Avenue and Toluca Avenue. 13 tree wells. (.4) Mile. (M-110) $ $
6. Citrus Avenue - between Workman Avenue and North Garvey Avenue east, both east and west sides. (.7) Mile. (M-111) $ $
7. Glendora Avenue - Between Walnut Creek Parkway north to South Garvey east, along West Side of the street. 24 tree wells. (.4) Mile. (M-112)
$ $
8. Lakes Drive - Between Glendora Avenue and Garvey
Avenue; on both the north and south side of street 14 tree wells. (.2) Mile. (M-113)
$ $
9. Nogales Street - Between La Puente Road and City Limits, east side and west side. 13 tree wells. (.8) Mile. (M-114) $ $
10. Shadow Oak Drive - Between Amar Road and Nogales Street both sides of the road. (2.8) Miles. (M-115)
$ $
11. Stephanie Drive - Between Shadow Oak Drive and Shirlee Street, on both east and west sides of the street. Approx. (17) Tree wells (.5) Mile. (M-116)
$ $
12. Sunset Avenue - West Side tree wells, between Walnut Creek Overpass and Cameron Avenue. 5 tree wells. (.3) Mile. (M-117)
$ $
13. The Plaza Mall – Palm tree wells on the north and south side of Plaza Drive, at Mall entrance on Vincent Avenue. (.1) Mile. (M-118)
$ $
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
14. The Plaza Mall - Palm tree wells on the north side of West Covina Parkway. (.3) Mile. (M-119)
$ $
15. The Plaza Mall – Palm tree wells on the West Side of Vincent from West Covina Parkway north to Freeway. (.5) Mile.
(M-120)
$ $
16. Toluca Avenue – Between Cameron Avenue and West
Covina Parkway. East Side tree wells. 16 tree wells. (.2) Mile. (M-121)
$ $
17. Valley Boulevard – Between Nogales Street and Sentous Ave. along the north side of the street. 21 tree wells. (.7) Mile. (M-122)
$ $
18. West Covina Parkway - North side tree wells, along Sunset Parkway Mall. 18 tree wells. (.4) Mile. (M-123)
$ $
19. Woodgate Drive - Between Amar Road and Shadow Oak
Drive both sides of the road. (1.4) Mile. (M-124)
$ $
20. Workman Avenue - between Calvados east to Citrus Avenue, south side; 11 tree wells. (.2) Mile. (M-125)
$ $
21. Workman Avenue - From Citrus Avenue east to Barranca Avenue on the south side. 42 tree wells. (.7) Mile. (M-126) $ $
TREE WELLS ONLY TOTALS $ $
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
COMMERCIAL ZONES
ITEM
NO..
LOCATION/DESCRIPTION
TOTAL PRICE
PER MONTH
TOTAL PRICE
PER YEAR
1. Auto Dealer & Apartments / Freeway – North Garvey East, freeway Right of ways. East of Azusa to Baymar Ave. Auto Dealer keep vines off of fence, weeds. Trash clean two (2) times each month. (.25) Mile in length. (M-127)
$ $
2. Auto Dealer and Freeway – South Garvey East, freeway Right of ways, east of Citrus Ave. Keep vines off of freeway fence, weeds. Trash clean two (2) times each month. (600) ft. length. (M-128)
$ $
3. Auto Dealers & Apartments / Freeway – North Garvey East, freeway Right of ways. East of Hollenbeck Ave. to Citrus Ave.
Auto Dealer keep vines off of fence, weeds. Trash clean two (2) times each month. (.41) Mile in length. (M- 129)
$ $
4. Auto Dealers and Freeway – South Garvey East, freeway Right of ways, sidewalk tree wells, between Azusa Avenue and Baymar Street. Keep vines off of freeway fence, weeds. (.6) Mile in length, approximately six (6) feet wide. Clean two (2) times each month. (M-130)
$ $
5. Auto Dealers and Freeway – E. Norma Avenue S. Winston Avenue ending at end of dealership building not to include 1949 Eat Norma Avenue North Side of the Street only, behind auto dealership buildings. Clean two (2) times each month. (M-130)
6. City Hall, West Garvey South – W. Pacific Avenue to Sunset Avenue overpass wall along freeway Right of ways, keep
vines cut back tight on side and top, no vines on light poles.
Keep signs cleared, as needed. Trash picked up along street both sides. Twice monthly. (0.35) Mile in length. (M-131) $ $
7. City Maintenance Yard Facility, Chamber of Commerce and Fire Station #1 - located at 825 South Sunset Avenue.
Complex on the corner of Sunset Avenue and Cameron
Avenue. Clean weekly. (M-132)
$ $
8. Fire Station #3 and Fire Administration Office - located at 1435 West Puente Avenue. Corner of Puente Avenue and
Yaleton Avenue. Turf area 2,975 sq. ft. Weekly service. (M-133)
$ $
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
9. Fire Station #4 - Located at 1815 South Azusa Avenue.
Corner of Fairgrove Avenue and Azusa Avenue. Boundaries extend three (3) feet past all flat surfaces within the compound, curbs, pavement, walks and walls. Does not
include rear slope areas, which is MD#4. Turf area 2,975 sq. ft. Weekly service. (M-134)
$ $
10. Fire Station #5 - Located at 2650 East Shadow Oak Drive; corner of Nogales Street at Shadow Oak Drive. Does not
include rear slope area, which is MD#4. Area total is
approximately 35,098 Sq. Ft. including building. Boundaries extend three (3) feet past all flat surfaces within the compound, curbs, pavement, walks, walls and drainage swell; all landscaping with no turf areas. Weekly service. (M-135) $ $
11. Glendora Center Strip Mall – 100, 200 and 300 blocks of Glendora Avenue Commercial area on the East Side. Also
includes small area located on the West Side of Glendora Avenue. Clean three (3) times per week or as needed. Rear alley, clean debris, weed abate (4) four times yearly. (M-136) $ $
12. Restaurant Row - North Garvey east, freeway Right of ways, and tree wells between Barranca Avenue and Grand Avenue; length of area is (.6) miles. Weeds. Trash cleaned twice monthly. (.34) Mile in length.
(M-137)
$ $
13. Sunset Parkway Mall - Located at 630-650 Sunset Avenue.
Parkway strip and sidewalk along east side of Sunset
Avenue. Work area is 1,540 Sq. Ft. Clean weekly. (M-138) $ $
14. West Covina Parkway and Parkette – Between Sunset
Avenue and Glendora Avenue, along south side. All
landscaped areas excluding private sections (i.e., Ruiz Tailor and Triple Check Income Tax) back to Walnut Creek fence.
Turf area is approximately 6,525 Sq. Ft. total for the entire area. Work areas combined are .4 mile in linear length. Clean (3) Three times weekly. (M-139)
$ $
COMMERCIAL ZONES TOTALS $ $
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
FREEWAY RIGHT OF WAYS, OVERPASS AND UNDERPASS AREAS
ITEM
NO.
LOCATION/DESCRIPTION
TOTAL PRICE
PER MONTH
TOTAL PRICE
PER YEAR
1. Freeway Offramps are serviced once every month for
trimming, weeds, and trash.
Sunset Avenue
Vincent Avenue /Glendora Avenue
SR-39 / Azusa Avenue - Includes Cleaning of Bus
Shelter (Westbound side)
Citrus Street
Barranca Street
Grand Avenue
Holt Avenue
$ $
2. Freeway Right of ways North – North Garvey West between City Limits on the West and Vincent Avenue approximately 2 miles along the south side of Garvey Avenue. (M-140)
$ $
3. Freeway Right of ways North – North Garvey East between Vincent Avenue and City Limits, approximately 6 miles along the south side of Garvey Avenue, Maplewood Avenue and
Fairway Lane. (Excluding the Eastland Shopping Center
area.). (M-141)
$ $
4. Freeway Right of ways South – South Garvey West between City Limits on West and Vincent Avenue, approximately 2 miles along the north side of Garvey Avenue. (Excluding the West Covina Plaza Mall area.) (M-142)
$ $
5. Freeway Right of ways South – South Garvey East between Vincent Avenue, and City limits on the east. Approximately
4.1 miles on the north side of Garvey Avenue, Holt Avenue, and Temple Way. (M-143)
$ $
6. Freeway Underpass Areas @ Cameron Avenue: (M-144)
a. North west – Slope landscaping, weeds, trash.
b. North east – Slope landscaping, weeds, trash
c. South east – Sidewalk weeds, trash
d. South west - Slope landscaping, weeds, trash
$ $
7. Freeway Underpass Areas @ West Covina Parkway: (M-145) a. North west – Sidewalk weeds, trash
b. North east – Slope landscaping, irrigation, weeds, trash c. South east – Slope landscaping, irrigation, weeds, trash d. South west – Sidewalk weeds, trash
$ $
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
ITEM
NO.
LOCATION/DESCRIPTION TOTAL PRICE
PER MONTH
TOTAL PRICE
PER YEAR
8. Freeway Underpass Areas @ Sunset Avenue: (M-146)
a. North west – Landscaping, weeds, trash
b. North east – Sidewalk only weeds, trash
c. South east – Sidewalk only weeds, trash
d. South west – Sidewalk only weeds, trash
$ $
9. Freeway Underpass Areas @ Vincent Avenue: (M-147)
a. North west – Sidewalk only weeds, trash
b. North east – Sidewalk only weeds, trash
c. South east – Sidewalk only weeds, trash
d. South west – Sidewalk only weeds, trash
10. Freeway Underpass Areas @ Lark Ellen Avenue: (M-148) a. North west – Landscaping, irrigation, weeds, trash
b. North east – Landscaping, irrigation, weeds, trash
c. South east – Landscaping, irrigation, weeds, trash
d. South west – Landscaping, irrigation, weeds, trash
$ $
11. Freeway Underpass Areas @ Azusa Avenue: (M-149)
a. North west – Sidewalk only weeds, trash
b. North east – Sidewalk only weeds, trash
c. South east – Sidewalk only weeds, trash
d. South west – Sidewalk only weeds, trash
$ $
12. Freeway Underpass Areas @ Hollenbeck Avenue:(M-150) a. North west – Sidewalk only weeds, trash
b. North east – Landscaping, irrigation, weeds, trash
c. South east – Landscaping, irrigation, weeds, trash
d. South west – Sidewalk only weeds, trash
$ $
13. Freeway Underpass Areas @ Citrus Avenue: (M-151)
a. North west – Sidewalk only weeds, trash
b. North east – Sidewalk only weeds, trash
c. South east – Sidewalk only weeds, trash
d. South west – Sidewalk only weeds, trash
$ $
14. Freeway Overpass Areas @ Barranca Avenue: (M-152)
a. North west – Sidewalk only weeds, trash
b. North east – Sidewalk only weeds, trash
c. South east – Sidewalk only weeds, trash
d. South west - Sidewalk only weeds, trash
$ $
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
ITEM
NO.
LOCATION/DESCRIPTION TOTAL PRICE
PER MONTH
TOTAL PRICE
PER YEAR
15. Freeway Underpass Areas @ Grand Avenue: (M-153)
a. North west – Sidewalk, Rights-of Way, weeds, trash
b. North east – Rights-of way, Sidewalk weeds, trash
c. South east – Right of ways only weeds, trash
d. South west – Sidewalk, Right of ways, weeds, trash
16. Freeway Underpass Areas @ Holt Avenue: (M-154)
a. North west – Right of ways only weeds, trash
b. North east – Right of ways only weeds, trash
c. South east – Right of ways only weeds, trash
d. South west – Right of ways only weeds, trash
$ $
FREEWAY RIGHT OF WAYS, OVERPASS AND
UNDERPASS AREAS TOTALS
$ $
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
CITY PROPERTY AT WASH AREAS
ITEM
NO..
LOCATION/DESCRIPTION
TOTAL PRICE
PER MONTH
TOTAL PRICE
PER YEAR
1. City property near the wash between Lark Ellen & Azusa Ave (M-155) – Weeds and trash $ $
2. City property near the wash between S Barranca St until E Holt Ave (M-156) Landscaping -Weeds and trash $ $
CITY PROPERTY AT WASH AREAS TOTALS $ $
SUMMARY
TOTAL PRICE
PER MONTH
TOTAL PRICE
PER YEAR
1. MEDIANS / PARKWAY / TREE WELLS / SIDEWALKS /
RIGHT OF WAYS / WALLS, FENCES / OTHER AREAS
$ $
2. TREE WELLS ONLY
3. COMMERCIAL ZONES
4. FREEWAY OFFRAMPS, RIGHT OF WAYS, OVERPASS
AND UNDERPASS AREAS
5. CITY PROPERTY AT WASH AREAS $ $
TOTALS $ $
A separate schedule of detailed hourly personnel and equipment rate sheet and costs for other services offered must be included with the proposal.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
ATTACHMENT E
SCOPE OF SERVICES
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
SCOPE OF SERVICES
Before award of the contract can be approved, the City shall be satisfied that the contractor involved meets the following requirements:
A. Contractor has completed one or more accounts of the same size, scope, or value of the type of work specified in this contract. In these accounts, the contractor must have provided full service janitorial service of the type of work specified in this contract.
References shall be provided to the City.
B. Contractor has organizational capacity, technical competence, and equipment necessary to satisfactorily provide services required in this contract. Contractor maintains an office within a 50-mile radius of job site and to provide the office with phone service during normal working hours. If a telephone answering service is utilized, the answering service shall be capable of contacting the Contractor by cellular phone, radio, or pager.
Should the Contractor maintain an office beyond a 50-mile radius of the job site, the following criteria are required:
i. The Contractor shall provide the City with the name, address and telephone number of an employee
residing within a 50- mile radius of the job site. This employee shall be required to maintain 24-hour phone
service with the City. If a telephone answering service is utilized, the employee of the Contractor shall be
required to respond to the City by radio or pager on a
24-hour basis, and report to the project site within one (1) hour after such notification.
ii. This employee shall have supervisory capacity.
iii. Should this employee of the Contractor move out of the 50- mile radius of the job site, a new employee may be
substituted, upon prior approval of the City.
C. Contractor shall provide sworn financial statement, which evidences the Contractor has adequate financial resources to complete the work proposed, as well as all other work the Contractor is presently under contract to perform.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
A. GENERAL
Furnish all labor, equipment, materials, and supervision to perform landscape maintenance as described herein including, but not limited to the control of the following:
1. Weeding and cultivating
2. Trimming, pruning, and mowing
3. Hedging (where specified)
4. Watering, manual watering-quick connects, hand watering-hose
5. Irrigation system maintenance, repairs and replacement
6. Pest control
7. Clean-up, sweeping, vacuuming, wash down
8. Trash pickup and empty trashcans
9. Repair or replacement, fence, and wall
10. Spraying
11. 24-hr. emergency callout and public contact provided
12. Uniforms
B. WORKMANSHIP
1. Work shall be performed by competent workers supervised by a supervisor who has experience and technical training in landscape maintenance work. The contractor shall meet with the City representative once weekly to review the landscaping and discuss maintenance operations. At the weekly meeting, Contractor will provide the City Representative with all completed City work orders, a “Work Location Schedule
Checklist” for other work completed during that week. This checklist will indicate locations of service and date that service was completed.
2. Contractor represents that it employs or will employ at its own expense all personnel required for the satisfactory
performance of any and all tasks and services set forth herein.
Contractor represents that the tasks and services required herein will be performed by Contractor or under its direct supervision, and that all personnel engaged in such work shall be fully qualified and shall be authorized and permitted under applicable State and local law to perform such tasks and services.
3. Contractor shall not hire or employ any person to perform City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
work within the City of West Covina or allow any person-toperson work required under this Agreement unless such person is properly documented and legally employed in the United States.
C. WORKING HOURS
1. Normal working hours shall be and eight-hour day Monday through Friday between the hours of 7:00 am and 5:00 pm.
2. For maintenance, Glendora Center work hours are generally between 6:00 A.M. and 9:00 A.M. Special projects can be completed after these times. Water cannot be applied when cars are present as in irrigation system checks.
3. Care shall be made as to not making excessive noise
adjacent to residences before 8:00 am. In addition, the contractor shall conform to the City noise ordinance requirements as defined in West Covina Municipal Code; Article 4, Sections 15- 83, 15-84, and 15-85 concurrently.
4. Irrigation of general areas is controlled by automatic time clocks and shall be watered between 9:00 pm and 6:00 am when requested. Manual irrigation shall be performed during normal working hours with the exception of areas listed in Commercial Zones.
D. RESPONSIBILITY, COORDINATION, MEETINGS
1. At award of contract, the Contractor shall complete a Maintenance Schedule Calendar covering the first twelvemonth period of this contract. This calendar will outline a timeline schedule for all maintenance activities including, mowing of commercial zones, weed abatement and any scheduled
herbicide applications, pruning and all other required activities listed in this Maintenance Agreement. This Maintenance
Schedule Calendar shall be reviewed on a monthly basis to ensure maintenance activities adhere to the Contract
Agreement. This Maintenance Schedule Calendar shall be
renewed at the end of each twelve-month period of this
Contract. A notification, a monthly work schedule will be submitted in writing to the City on the 25th of each month preceding the next month of said work to be completed as per the Maintenance Schedule Calendar.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
2. Contractor shall also complete and give to the City
representative a Work Location Schedule Checklist, at each weekly meeting indicating locations serviced and the types of service provided and the date this service was provided. The City will provide the format for this checklist.
3. Contractor shall complete an Irrigation Maintenance Log located at each controller which records daily maintenance activities that adhere to the schedule developed. This
maintenance log shall be discussed with the City
representative, at scheduled walk-through / inspections.
4. Contractor shall secure and maintain all required permits and licenses and pay all fees necessary to legally complete the work of this project. Contractor shall meet with the City representative once weekly to review the landscaping, discuss maintenance operations, determine progress, and identify areas needing attention. Contractor shall attend additional meetings if deemed necessary by the City Representative.
E. OFFICE LOCATIONS/EMERGENCY CALL-OUT
Contractor is asked to maintain an office within a 50-mile radius of job site and provide the office with phone service during normal working hours. If a telephone answering service is utilized, the answering service shall be capable of contacting Contractor by radio or pager. Contractor is required to provide City with a 24-hour emergency number for contact outside normal working hours. The response to an emergency call-out by the contractor shall not be more than one hour after notification. For example, a break in the irrigation system where the water is flowing.
Should the contractor maintain an office beyond a 50-mile radius of the job site, the contractor shall provide the City with the name, address and telephone number of an employee residing within a 50-mile radius of the job site. This employee will be required to maintain 24-hour phone service with the City. If a telephone answering service is utilized, the employee of the contractor shall be required to respond to the City by radio or pager on a 24-hour basis.
1. This employee should be of supervisory or foreman capacity with access to the contractor and West Covina work crew on a 24-hour basis.
2. Should this employee of the contractor move out of the 50-mile radius of the job site, a new employee may be substituted upon prior approval of the City.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
3. Failure to comply with this on-call requirement as part of the contract agreement shall result in termination of contract by the City.
Should the Contractor fail to respond as specified by contract, the Contractor will be liable for any loss sustained by the City to correct said emergency.
F. RECORDS AND REPORTS
1. Records
Contractor shall keep, and require subcontractors to keep, such books and records (including but not limited to payroll records as required herein) as shall be necessary to perform the services required by this Agreement and enable the City Representative to evaluate the performance of such services.
The City Representative shall have full and free access to such books and records at all times during normal business hours of City, including the right to inspect, copy, audit and make records and transcripts from such records. Such records shall be maintained for a period of three (3) years following completion of the services hereunder, and the City shall have access to such records in the event any audit is required.
2. Reports
Contractor shall periodically prepare and submit to the City Representative such reports concerning the performance of the services required by this Agreement as the City Representative shall require. Contractor hereby acknowledges that City is greatly concerned about the cost of work and services to be performed pursuant to this Agreement. For this reason,
Contractor agrees that if Contractor becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the work or services contemplated herein or, if Contractor is providing design services, the cost of the project being designed, Contractor shall promptly notify the City Representative of said fact,
circumstance, technique or event and the estimated increased or decreased cost related thereto and, if Contractor is providing design services, the estimated increased or decreased cost estimate for the project being designed.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
G. OWNERSHIP OF DOCUMENTS
All drawings, specifications, reports, records, documents and other materials prepared by Contractor, its employees, subcontractors and agents in the performance of this Agreement shall be the property of City and shall be delivered to City upon request of the City Representative or upon the termination of this Agreement, and Contractor shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Contractor may retain copies of such documents for her/her own use. Contractor shall have an unrestricted right to use the concepts embodied therein. All subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Contractor fails to secure such assignment, Contractor shall indemnify City for all resulting damages.
H. WORK AREAS/SITES
Site maps have been provided on the Planet Bids website as a link to for downloading for your convenience, as M1 – M156. West Covina Arterials are provided as a separate attachment.
I. EXTRA WORK
City has the right at any time during the performance of the services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to or deducting from said work. No such extra work may be undertaken unless a written change order is first given by the City Representative to Contractor, incorporating therein any adjustment in (i) the Contract Sum, and/or (ii) the time to perform this Agreement, which said adjustments are subject to the written approval of Contractor. Additional compensation totaling up to 25% of the annual compensation may be approved by the City Representative for extra work performed over each year of the contract. Any greater increases, taken either separately or cumulatively, must be approved by the City Council. It is expressly understood by Contractor that the provisions of this Section shall not apply to services specifically set forth in the Scope of Services or reasonably contemplated therein. Contractor hereby acknowledges that it accepts the risk that the services to be provided pursuant to the Scope of Services may be more costly or time consuming than Contractor anticipates and that Contractor shall not therefore be entitled to additional compensation. (See also Section L, Provisions for Extras.)
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
LOCATION SCHEDULE
A. MEDIANS / PARKWAYS / CITY ARTERIALS / TREE WELLS /
SIDEWALKS / RIGHT OF WAYS / WALLS, FENCES / OTHER
AREAS
General Scope of Service for the following areas include but are not limited to furnish all labor, equipment, materials and supervision to perform all landscape maintenance, weed control and abatement, and brush abatement. All side and overhead vegetation removal for sidewalk tree suckers, tree wells, walls, and fences for pedestrian, or roadway vehicle clearance. Trash collection and removal, sweeping, litter/debris clean up, and disposal of all collected materials. Irrigation both manual and automatic and repair of all systems. Locations subject to the determination of the City’s authorized representative.
Regarding walls/fences to the rear or side of a private property or a commercial property with a sidewalk will be kept clear of vegetation for pedestrian clearance, to the side and overhead, and any non-maintained Right of ways, weed abated. Exact locations need not be listed.
1. Amar Road – From Shadow Oak Drive west 800 linear ft. along block wall; sidewalk and 18 tree wells on south side. (0.2) (M-1)
2. Amar Road – Right of ways, north side; from Lark Ellen west to Commercial area at Valinda Avenue; 1,300 linear ft. along block wall; sidewalk and tree wells. (0.4) Mile. (M-2)
3. Amar Road – Right of ways, sidewalk approximately 15-ft. deep area 825 linear ft. along block wall at Rolling Wood Apartment Complex. (M-3)
4. Amar Road Median – From Azusa Avenue West to Brentwood Dr. Landscape, hardscape. Weeds, trash, debris. (0.22) Mile in length. (M-4)
5. Amar Road Median – From Azusa east to Westport.
Landscape, hardscape. – (2,640 sq. ft of turf) (0.9) miles (M-5), 71,280 square feet
6. Amar Road Median – From Westport east to City Limits @ Magdalena Drive. (1)-mile planted and non-planted. (M-6), 79,280 square feet
7. Audrey Lane Mini Median – At Adrienne Drive. Irrigated, planted and hardscape areas. (1,000 sq. ft.) (M-7)
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
8. Azusa Avenue – Right of ways, from north of Fleetwell Avenue south 1,690 linear ft. to Michelle Street - sidewalk along block walls. Mile (0.6) (M-8)
9. Azusa Avenue – Right of ways, from Mobeck Street south 600 linear feet to Cameron Avenue on the West Side of street.
Sidewalk along block wall. Mile (0.2) (M-9)
10. Azusa Avenue – Right of ways, on the east side north of Merced 144 linear ft. and south of Merced Avenue 1,150 linear ft. to just past Rio De Oro Drive cul-de-sac - Sidewalk along block wall.
Mile (0.4) (M-10)
11. Azusa Avenue – Right of ways, on the east side south of Linda Vista Street 300 linear ft. to Greenville Drive - sidewalk along block wall. Mile (0.2) (M-11)
12. Azusa Avenue – Right of ways, on the eastside north of Alaska Street 110 linear ft. and south 470 linear ft. to Vine Avenue - sidewalk along block wall. Mile (0.4) (M-12)
13. Azusa Avenue – Small turf area on Azusa Avenue just south of the end of Rio De Oro Drive cul-de-sac. 5,397square ft. turf (M-13)
14. Azusa Avenue Median – Freeway, south to Fairgrove Avenue – (1.7) miles, approximately 134640 square t of turf. (M-14)
15. Azusa Avenue Median – From Fairgrove Avenue south to Amar Rd. Landscaping, hardscape, irrigation, tree wells, sidewalks. (0.81) Mile in length. (M-15)
16. Azusa Avenue Median – From Amar Rd. South to Temple Avenue. Landscape, hardscape, weeds trash, debris. (0.47) Mile in length. (M-16)
17. Azusa Avenue Median – South Garvey north to City Limits.
Planted, hardscape, irrigated. Mile (1.0) (M-17), 23,760 square feet
18. Azusa Avenue south – Right of ways, sidewalk on West Side.
From Stratford south to Fairgrove Avenue. (0.8) Mile. (M-18)
19. Azusa Avenue south – Right of ways, sidewalk, tree wells, from Aroma Drive down to the Shopping Center on Amar Road;
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
Eastside, Includes chain link fence along the Calif. Coastal Shrub habitat area. (1.5) Miles. (M-19)
20. Badillo Street – Right of ways and other area on South side, between Vincent Avenue and School site. .6 mile in length depth varies from 10 feet to 55 feet. No sidewalk. (0.6) Mile (M-20)
21. Badillo Street Median - City limits on the west, east to Lark Ellen (1.8) miles, approximately 142,560 square feet of turf (M-21)
22. Barranca St., North of freeway, west sidewalk, wall, tree wells. (0.1) Mile (M- 22)
23. Broadmoor Avenue – Cul-de-sac area drainage channel running west along wall past Shadydale Avenue approximately 430 total ft. (0.2) Mile. (M-23)
24. Cameron Ave Slope Easement – South side of Cameron Ave. just east of Heritage Park. Weed abate, drain cleaning, sidewalk clearance trimming. (0.25) Acres. 280 feet long. (M-24)
25. Cameron Avenue – Right of ways, sidewalk, and open areas along block wall on the south side of Cameron Avenue; 25 ft. deep narrowing to 8 ft. deep, east of La Serena Drive for 325 linear ft. 25-ft. deep, west of La Serena Drive for 450 ft. Along wall. Include entrance to La Serena Drive; clean, weed abate. (0.4) Mile. (M-25)
26. Cameron Avenue – Right of ways, sidewalk on north side between Barranca Avenue and Prospero Drive; including mini median on Prospero Drive. Slope area 325 linear ft. in length and 50 ft. deep at the rear of two properties on La Serena Drive. (0.7) Mile. (M-26)
27. Cameron Avenue – Right of ways, sidewalk on the north side between Sunset Avenue and Evanwood Avenue. (0.3) Mile.
(M-27)
28. Cameron Avenue / Eddies Drainage Ditch - Clear ditch itself 5 feet back on each side from where it leaves block wall to point that it enters Golf Course. Areas behind private property and block wall clean to wall and private property fence. The ditch runs behind the block wall from flood basin to Golf Course 1,075 linear ft. Clean, weed abate, clear and trim back all overhanging landscaping. (M-28)
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
29. Cameron Avenue west – Right of ways, sidewalk along south side between California Avenue and Glendora Avenue. (0.3) Mile. (M-29)
30. Citrus Avenue Median - From Workman Avenue south to Norma Avenue, (0.6) miles planted and non-planted manual irrigation. (M-30) 47,520
31. Citrus Avenue Slope – North of Vanderhoof Drive, East Side of Citrus Avenue. 230 linear feet x 30 feet of planted irrigated slope area. (M-31)
32. Doublegrove Street – North of Cambridge Court approximately 325 linear feet; Right of ways and sidewalk on the northeast side. (0.2) mile. (M-32)
33. Eckerman / Carlton Avenue - Cul-de-sac’s and connector to Palm View Park. (M-33)
34. Fairway Lane – Right of ways, sidewalk from North Garvey Avenue to Commercial Area; Southeast side. (0.2)-mile. (M-34)
35. Faye Lane Mini Median – At Francesca Drive. Irrigated, planted and hardscape areas. (M-35)
36. Fleetwell Avenue – From Workman Avenue south to Mardina Street; East side Right of ways; 920 linear feet, 18 tree wells.
Trash pickup, sidewalk cleaning, tree wells. (0.6) Mile (M-36)
37. Francesca Drive – Right of ways, south side between Woodgate Drive and Nogales Street. 700 linear feet. (M-37)
38. Francisquito Avenue – Right of ways, south side between Mayland Avenue and Orange Avenue. (0.7) Mile. (M-38)
39. Francisquito Avenue – South sidewalk walls/fences keep plant material clear for pedestrian traffic, weeds, trash. Between Sunset Avenue west to Orange Avenue. (0.3) Mile. (M-39)
40. Giano Avenue – Right of ways, West Side of street. From Gemini Street 950 linear feet south to Wednesday Drive. (0.2) Mile. (M-40)
41. Gina Lane Mini Median – At Nogales Street; irrigated, planted and hardscape areas. (M-41)
42. Glendora Avenue Median - From and including triangle at Glendora and Vincent South to City Limits. T u r f , l andscape and hardscape. (1.31) Miles approximately (M-42)
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
43. Grand Avenue - West Side Right of ways, from the San Bernardino Freeway off ramp to Holt Avenue. (0.2) Mile. (M-43)
44. Grand Avenue Median – Hardscape median at freeway, weeds, trash, debris. Both north and south of freeway. (0.3) mile. (M-44)
45. Grenoble Avenue – West from Azusa Avenue north side of Grenoble Avenue along Right of ways, sidewalk; 10-foot back for 500 linear feet. South side 175 linear feet 10-foot back. (0.3) Mile. (M-45)
46. Hollencrest Circle – At end of cul-de-sac and south side of Hollencrest Cir. Sidewalk Clearance and weed abate. (65)-feet behind sidewalk at cul-de-sac and (20) feet behind sidewalk on south side of the street. (M-46)
47. Holt Avenue - At Oak Knoll Drive, south side areas to the east and west side of intersection. Weed abatement, trash pickup; approximately 2,300 Sq. Ft. (M-47)
48. Holt Avenue – Right of ways north and south from Walnut Creek overpass east to Grand Avenue Right of ways in undeveloped areas. Clearance trimming roadway, weed abate and trash pickup area. (0.4) Mile. (M-48)
49. Lark Ellen Avenue – Right of ways, sidewalks on East Side between Badillo Street and Louisa Avenue. (0.3) Mile. (M-49)
50. Lark Ellen Avenue – Right of ways, west side. From Amar Road north 1,400 linear ft. up to Condo’s on Pass & Covina Road. (0.4) Mile. (M-50)
51. Maplegrove Street – Right of ways between Valinda Street east to Pass & Covina Road. 800 linear ft. on the southside; 8 tree wells. (0.4) Mile. (M-51)
52. Mobeck Street – Right of ways and other area between Holly Place and Valinda Avenue on the south side. Areas total 780 feet in length and 20 feet deep, 15,600 square feet total. (0.4) Mile. (M-52)
53. Nelson Street Mini Median – At Azusa Ave. Planted and hardscape areas. Manual irrigation. (M-53), 300 SQ. FT.
54. Nogales / Valley Connector areas – Landscaping, sidewalks, irrigation, tree wells on connector road, sidewalk planters, City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
slope area, stairs, walls. (M-54)
55. Nogales Street – Right of ways, sidewalk 1,000 ft. north of Amanda Street and south to school site; including entrance to Amanda on West Side of street. (0.3) Mile. (M-55)
56. Nogales Street – Right of ways, sidewalks along wall, 750 feet north of Gina Lane & 850 feet south. West Side. (0.4) Mile. (M-56)
57. Nogales Street – Right of ways, walls/fences, sidewalks between Hollingworth Street to City Limits. (0.31) Mile. (M-57)
58. Nogales Street Median – From Amar Road south to La Puente Road (1.4) Miles, Landscape, hardscape, west sidewalls, irrigation, (M-58), 110,880 SQ FT.
59. Nogales Street Median – South of Northam St. to City Limits.
Landscape, hardscape, irrigation, trash debris. (900) Feet in length. (M-59)
60. North Garvey Avenue east - from Fairway Lane to City Limits.
North side slope area Right of ways and sidewalk. Some areas irrigated. (1.1) Mile. (M-60)
61. North Garvey Avenue east - North side of street, Right of ways from Maplewood Avenue to Toland Avenue. Including sidewalk passageway from Maplewood Avenue to Vincent Avenue
along freeway fencing. (0.4) Mile. (M-61)
62. North Garvey Avenue west – Right of ways along walls; north side of Garvey Avenue between Willow Avenue west to the Radisson Hotel. (0.6) Mile (M-62)
63. Oak Knoll Drive - North side Right of ways from Holt to street blockade rights-of- way. Weed abate, clearance trimming, trash pickup area. (0.2) Mile. (M-63)
64. Opal Lane Mini Median – At Shakespeare Drive. Irrigated turf 800 sq. ft. (M-64)
65. Pass & Covina Road – Right of ways 625 linear ft. north of Jennifer Place and 300 linear ft. south; West Side along block wall area. 16 tree wells. (0.4) Mile. (M-65)
66. Priscilla Drive Mini Median – At Shakespeare Drive; Irrigated and planted. (M-66), 200 sq. ft.
67. Rowland Avenue Median - Lark Ellen Avenue to Armel Drive @ City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
City Limits – (0.7) mile. Irrigated / ground cover / turf / plants / concrete. (M-67), 79,200 square feet
68. San Bernardino Road – Right of ways, south side, between Orange Avenue west to City Limits. (0.4) Mile. (M-68)
69. Shadow Oak Drive – Right of ways from Amar Road south to Woodgate Drive; West side only. (0.5) Mile (M-69)
70. Shadow Oak Drive – Right of ways, 700 feet west of Gemini Street and 230 feet east. (0.5) Mile. (M-70)
71. Shakespeare Drive – On the East Side north of Opal Lane 600 linear ft., sidewalk along wall area. (0.2 Mile) (M-71)
72. Shakespeare Drive Median – Between Shadow Oak Drive and Nogales Street. Length 63,360 linear ft. Landscape and
hardscape. (0.8) Mile. (M-72)
73. South Garvey Avenue east – From Fircroft Street 140 feet east and west. South side Right of ways along block wall. (0.2) Mile. (M-73)
74. South Garvey Avenue east – From Mockingbird Lane 200 feet east. South side Right of ways along block wall. (0.2) Mile. (M-74)
75. South Garvey Avenue east - From Monte Verde Drive to City Limits. North side freeway Right of ways. South side Right of ways and Horse Trail area; Area is (0.5) mile long.(M-75)
76. South Garvey Avenue east – Right of ways and other area, from Lark Ellen Avenue east 1,390 linear feet. South side of street; all area along and back 25 feet to block wall. (0.4) Mile. (M-76)
77. South Garvey Avenue east – Right of ways and other area, south side from Garden Glen east 230 linear feet; back 25 feet to block wall. (0.1) Mile. (M-77)
78. South Garvey Avenue east – Right of ways and other area, south side from Astell Avenue east 180 linear ft. back 25 ft. to block wall. (0.2) Mile. (M-78)
79. South Garvey Avenue west – Right of ways along the south side of Garvey Avenue from Sunkist Avenue west to Mossberg
Avenue. (0.5) Mile (M-79)
80. Sunset Avenue - Between Vine Avenue, South to City Limits, on City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
the East/West sidewalks, Right of ways. (1.35) Miles (M-80)
81. Sunset Avenue – Right of ways, sidewalk, 550 linear feet north of Roseway Avenue and 500 linear feet south to Vine Avenue.
Mile (0.2) (M-81)
82. Sunset Avenue – Right of ways, sidewalk, 950 linear feet South of Vine Avenue to end of wall before Merced Avenue. (M-82)
83. Sunset Avenue Median - North of freeway, to Puente Street – (0.5) miles (M-83)
84. Sunset Avenue Median - South of freeway, (1.6) miles, to Fairgrove Avenue. Approximately 126,720 square feet of turf. (M-84)
85. Sunset Avenue Parkways - Oleanders pruned four (4) times yearly. No ground cover areas.
a. Francisquito Avenue to DelVale Street – (0.2) miles - (M-85) b. Puente street to just past Louisa Avenue – (.1) mile (M-86), 7,920 square feet
86. Sunset Avenue West Side, Right of ways, sidewalk, wall from just north of Farlington St. down to Francisquito Ave. (0.25) Mile. (M-87)
87. Tuesday Drive – Right of ways, sidewalk east of Shakespeare Drive .2 mile west along block wall on south side. (0.3) Mile. (M-88)
88. Valinda Avenue – Right of ways from City Limit south of Dore Street north to Maplegrove Street. East Side along block wall, sidewalk and 17 tree wells 2,600 linear ft. (0.8) Mile. (M-89)
89. Valley Blvd. Median - At Nogales St. Overpass Bridge.
Landscape, hardscape irrigation, tree wells in sidewalk. (0.16) Miles in length. (M-90)
90. Vanderhoof Drive – Cul-de-sac at end of street and 150 feet East Side Right of ways along wall. (M-91)
91. Vincent Avenue – Right of ways, sidewalks on both east and West Side between City Limits and Puente Street. (0.4) Mile. (M-92)
92. Vincent Avenue Median - West Covina Parkway, north to Badillo - (1.5) miles planted. (M-93) 118,800 sq. ft.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
93. Walnut Creek Equestrian Trail - Located between Barranca Street and Holt Avenue. Horse trail on the south side of Walnut Creek Wash; Length is 1,450 linear ft.; Overhead clearance to be maintained to 14 ft. Depth of area varies from 20 ft. to 50 ft. (0.5) Mile. (M-94)
94. Walnut Creek Equestrian Trail – Located between the rear of Ridge Riders Park and Barranca Street. Horse trail on the south side of Walnut Creek Wash, overhead clearance to be maintained to 14 ft., side clearance to fences. Length (0.3) mile. (M-95)
95. Walnut Creek Parkway – Southeast side of street from Sherway Street; 1,410 linear ft. down past Leewood Street. East side Right of ways along Walnut Creek. Depth of area varies from 17 feet to 30 feet. (0.4) Mile. (M-96)
96. West Covina Parkway Median - Between Vincent Avenue and Sunset Avenue approximately (.9) miles planted and nonplanted areas. (M-97), 71,280 Sq. Ft.
97. West Covina Parkway Median – Located south of South Garvey west-northwest 1,000 linear ft. to Pacific Avenue. Planted and hardscape non-planted areas. (0.3) Mile. (M-98), 23,760 Sq. Ft.
98. Wimbledon Court – At Grenoble Avenue west side only 5-ft. back for 345 linear ft. north along sidewalk. (0.1) Mile. (M-99)
99. Woodgate Drive – Right of ways, from Delia Place west 125 linear feet, east 115 linear feet along north side block wall. (M100) 100. Woodgate Drive – Right of ways, sidewalk from Christie Lane west 700 linear feet, east 150 linear feet along block wall on the south side. (0.4) Mile.(M-101)
101. Woodgate Drive – Right of ways, sidewalk from Thomas Place south 525 linear feet west side along block wall . (0.3) Mile. (M-102)
102. Woodgate – Right of ways, sidewalk on east corner of Art Place. 5 0 0 Sq. Ft. (M-103) 500
103. Woodgate – Right of ways, sidewalk, from Dee Lane West Side 875 linear feet, along north side block wall. (0.2) Mile. (M104) 104. Workman Avenue – Right of ways east of Chevron Station on City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
south side; East 290 linear ft. along block wall. Trash pickup, sidewalk cleaning (0.1) Mile. (M-105)
B. TREE WELLS ONLY
Tree well installations in the City of West Covina are generally spaced 30- feet apart along commercial areas and major streets. This area of the contract will require trash removal and weed control in the tree well. The tree itself will require basal sprout and water sprout removal up nine (9) feet height for pedestrian clearance.
1. Amar Avenue - Between Westport and Magdalena both north and south sides of the street. (.9) Mile. (M-106)
2. Amar Avenue / Azusa Avenue – All commercial corridor areas at this intersection. Both sides of the street north, south, east, west. (M-107)
3. Azusa Avenue - Between Fairgrove Avenue and Commercial Area on Amar Road east and west sides. (.7) Mile. (M-108)
4. Azusa Avenue - Between Mobeck Street, south to Merced Avenue on both east and west sides. (.8) Mile. (M-109)
5. Cameron Avenue – North side tree wells, between Sunset Avenue and Toluca Avenue. 13 tree wells. (.4) Mile. (M-110)
6. Citrus Avenue - between Workman Avenue and North Garvey Avenue east, both east and west sides. (.7) Mile. (M-111)
7. Glendora Avenue - Between Walnut Creek Parkway north to South Garvey east, along West Side of the street. 24 tree wells. (.4) Mile. (M-112)
8. Lakes Drive - Between Glendora Avenue and Garvey
Avenue; on both the north and south side of street 14 tree wells. (.2) Mile. (M-113)
9. Nogales Street - Between La Puente Road and City Limits, east side and west side. 13 tree wells. (.8) Mile. (M-114)
10. Shadow Oak Drive - Between Amar Road and Nogales Street both sides of the road. (2.8) Miles. (M-115)
11. Stephanie Drive - Between Shadow Oak Drive and Shirlee Street, on both east and west sides of the street. Approx. (17) Tree wells (.5) Mile. (M-116)
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
12. Sunset Avenue - West Side tree wells, between Walnut Creek Overpass and Cameron Avenue. 5 tree wells. (.3) Mile.
(M-117)
13. The Plaza Mall – Palm tree wells on the north and south side of Plaza Drive, at Mall entrance on Vincent Avenue. (.1) Mile. (M-118)
14. The Plaza Mall - Palm tree wells on the north side of West Covina Parkway. (.3) Mile. (M-119)
15. The Plaza Mall – Palm tree wells on the West Side of Vincent from West Covina Parkway north to Freeway. (.5) Mile. (M-120)
16. Toluca Avenue – Between Cameron Avenue and West Covina Parkway. East Side tree wells. 16 tree wells. (.2) Mile. (M-121)
17. Valley Boulevard – Between Nogales Street and Sentous Ave. along the north side of the street. 21 tree wells. (.7) Mile. (M-122)
18. West Covina Parkway - North side tree wells, along Sunset Parkway Mall. 18 tree wells. (.4) Mile. (M-123)
19. Woodgate Drive - Between Amar Road and Shadow Oak Drive both sides of the road. (1.4) Mile. (M-124)
20. Workman Avenue - between Calvados east to Citrus Avenue, south side; 11 tree wells. (.2) Mile. (M-125)
21. Workman Avenue - From Citrus Avenue east to Barranca Avenue on the south side. 42 tree wells. (.7) Mile. (M-126) C. COMMERCIAL ZONES
1. Auto Dealer & Apartments / Freeway – North Garvey East, freeway Right of ways. East of Azusa to Baymar Ave. Auto Dealer keep vines off of fence, weeds. Trash clean two (2) times each month. (.25) Mile in length. (M-127)
2. Auto Dealer and Freeway – South Garvey East, freeway Right of ways, east of Citrus Ave. Keep vines off of freeway fence, weeds. Trash clean two (2) times each month. (600) ft. length. (M-128)
3. Auto Dealers & Apartments / Freeway – North Garvey East, City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
freeway Right of ways. East of Hollenbeck Ave. to Citrus Ave.
Auto Dealer keep vines off of fence, weeds. Trash clean two (2) times each month. (.41) Mile in length. (M- 129)
4. Auto Dealers and Freeway – South Garvey East, freeway Right of ways, sidewalk tree wells, between Azusa Avenue and
Baymar Street. Keep vines off of freeway fence, weeds. (.6) Mile in length, approximately six (6) feet wide. Clean two (2) times each month. (M-130)
5. Auto Dealers and Freeway – E. Norma Avenue S. Winston Avenue ending at end of dealership building not to include 1949 Eat Norma Avenue North Side of the Street only, behind auto dealership buildings. Clean two (2) times each month. (M-130)
6. City Hall, West Garvey South – W. Pacific Avenue to Sunset Avenue overpass wall along freeway Right of ways, keep vines cut back tight on side and top, no vines on light poles. Keep signs cleared, as needed. Trash picked up along street both sides. Twice monthly. (0.35) Mile in length. (M-131)
7. City Maintenance Yard Facility, Chamber of Commerce and Fire Station #1 - located at 825 South Sunset Avenue. Complex on the corner of Sunset Avenue and Cameron Avenue. Clean weekly. (M-132)
8. Fire Station #3 and Fire Administration Office - located at 1435 West Puente Avenue. Corner of Puente Avenue and Yaleton Avenue. T u r f a r e a 2 , 9 7 5 s q . f t . Weekly service. (M-133)
9. Fire Station #4 - Located at 1815 South Azusa Avenue. Corner of Fairgrove Avenue and Azusa Avenue. Boundaries extend three (3) feet past all flat surfaces within the compound, curbs, pavement, walks and walls. Does not include rear slope areas, which is MD#4. T u r f a r e a 6 , 0 1 4 s q . f t . Weekly service. (M-134)
10. Fire Station #5 - Located at 2650 East Shadow Oak Drive; corner of Nogales Street at Shadow Oak Drive. Does not
include rear slope area, which is MD#4. Area total is
approximately 35,098 Sq. Ft. including building. Boundaries extend three (3) feet past all flat surfaces within the compound, curbs, pavement, walks, walls and drainage swell; all
landscaping with no turf areas. Weekly service. (M-135) City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
11. Glendora Center Strip Mall – 100, 200 and 300 blocks of Glendora Avenue Commercial area on the East Side. Also
includes small area located on the West Side of Glendora Avenue. Clean three (3) times per week or as needed. Rear alley, clean debris, weed abate (4) four times yearly. (M-136)
12. Restaurant Row - North Garvey east, freeway Right of ways, and tree wells between Barranca Avenue and Grand Avenue; length of area is (.6) miles. Weeds. Trash cleaned twice monthly. (.34) Mile in length. (M-137)
13. Sunset Parkway Mall - Located at 630-650 Sunset Avenue.
Parkway strip and sidewalk along east side of Sunset Avenue.
Work area is 1,540 Sq. Ft. Clean weekly. (M-138)
14. West Covina Parkway and Parkette – Between Sunset Avenue and Glendora Avenue, along south side. All landscaped areas excluding private sections (i.e., Ruiz Tailor and Triple Check Income Tax) back to Walnut Creek fence. Turf area is
approximately 6,525 Sq. Ft. total for the entire area. Work areas combined are .4 mile in linear length. Clean (3) Three times weekly. (M-139)
D. FREEWAY RIGHT OF WAYS, OVERPASS AND UNDERPASS AREAS
Freeway Right of ways and bridges are serviced once every two (2) months for trimming, weeds, trash unless listed in the Commercial Zones.
1. Freeway Right of ways North – North Garvey West between City Limits on the West and Vincent Avenue approximately 2 miles along the south side of Garvey Avenue. (M-140)
2. Freeway Right of ways North – North Garvey East between Vincent Avenue and City Limits, approximately 6 miles along the south side of Garvey Avenue, Maplewood Avenue and Fairway Lane. (Excluding the Eastland Shopping Center area.).
(M-141)
3. Freeway Right of ways South – South Garvey West between City Limits on West and Vincent Avenue, approximately 2 miles along the north side of Garvey Avenue. (Excluding the West Covina Plaza Mall area.) (M-142)
4. Freeway Right of ways South – South Garvey East between Vincent Avenue, and City limits on the east. Approximately 4.1 City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
miles on the north side of Garvey Avenue, Holt Avenue, and Temple Way. (M-143)
5. Freeway Underpass Areas @ Cameron Avenue: (M-144)
a. North west – Slope landscaping, weeds, trash.
b. North east – Slope landscaping, weeds, trash
c. South east – Sidewalk weeds, trash
d. South west - Slope landscaping, weeds, trash
6. Freeway Underpass Areas @ West Covina Parkway: (M-145) a. North west – Sidewalk weeds, trash
b. North east – Slope landscaping, irrigation, weeds, trash c. South east – Slope landscaping, irrigation, weeds, trash d. South west – Sidewalk weeds, trash
7. Freeway Underpass Areas @ Sunset Avenue: (M-146)
a. North west – Landscaping, weeds, trash
b. North east – Sidewalk only weeds, trash
c. South east – Sidewalk only weeds, trash
d. South west – Sidewalk only weeds, trash
8. Freeway Underpass Areas @ Vincent Avenue: (M-147)
a. North west – Sidewalk only weeds, trash
b. North east – Sidewalk only weeds, trash
c. South east – Sidewalk only weeds, trash
d. South west – Sidewalk only weeds, trash
9. Freeway Underpass Areas @ Lark Ellen Avenue: (M-148) a. North west – Landscaping, irrigation, weeds, trash
b. North east – Landscaping, irrigation, weeds, trash
c. South east – Landscaping, irrigation, weeds, trash
d. South west – Landscaping, irrigation, weeds, trash
10. Freeway Underpass Areas @ Azusa Avenue: (M-149)
a. North west – Sidewalk only weeds, trash
b. North east – Sidewalk only weeds, trash
c. South east – Sidewalk only weeds, trash
d. South west – Sidewalk only weeds, trash
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
11. Freeway Underpass Areas @ Hollenbeck Avenue: (M-150) a. North west – Sidewalk only weeds, trash
b. North east – Landscaping, irrigation, weeds, trash
c. South east – Landscaping, irrigation, weeds, trash
d. South west – Sidewalk only weeds, trash
12. Freeway Underpass Areas @ Citrus Avenue: (M-151)
a. North west – Sidewalk only weeds, trash
b. North east – Sidewalk only weeds, trash
c. South east – Sidewalk only weeds, trash
d. South west – Sidewalk only weeds, trash
13. Freeway Overpass Areas @ Barranca Avenue: (M-152)
a. North west – Sidewalk only weeds, trash
b. North east – Sidewalk only weeds, trash
c. South east – Sidewalk only weeds, trash
d. South west - Sidewalk only weeds, trash
14. Freeway Underpass Areas @ Grand Avenue: (M-153)
a. North west – Sidewalk, Rights-of Way, weeds, trash
b. North east – Rights-of way, Sidewalk weeds, trash
c. South east – Right of ways only weeds, trash
d. South west – Sidewalk, Right of ways, weeds, trash
15. Freeway Underpass Areas @ Holt Avenue: (M-154)
a. North west – Right of ways only weeds, trash
b. North east – Right of ways only weeds, trash
c. South east – Right of ways only weeds, trash
d. South west – Right of ways only weeds, trash
E. CITY PROPERTY AT WASH AREAS
1. City property near the wash between Lark Ellen & Azusa Ave (M-155) – Weeds and trash
2. City property near the wash from S Barranca St until E Holt Ave (M-156) - Landscaping, weeds and trash
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
DEFINITION OF WORK
A. TURF AREAS
1. Mowing equipment shall be approved prior to use and shall be maintained in good mechanical working order. The use of mulching mowers is an acceptable practice providing all lawn clipping dry thoroughly and fall below the top of the turf within a 24-hour period. Mowing operations which result in clumping an windrowing of clippings is not acceptable and will require cleanup and removal. Mowing frequency shall be once every week. Areas missed by the operator of the mowing unit will require trimming with a string trimmer.
In addition to mowing of general turf areas, trimming around sprinkler heads, obstacles and turf grass edges are routinely accomplished at the same frequency and completed on the same workday simultaneously with the mowing schedule. All turf areas will be serviced in this order:
Turfgrass will be edged along curb and gutter
Turfgrass areas will be mowed
Irrigation heads cleaned
Missed areas trimmed
Cleanup will be performed
This will include the use of power edger, nylon line trimmers and hand clipping where necessary. All sidewalk, curb, planting beds, pathway or abrupt transition areas adjacent to maintained turf will be edged every other week. Trim around trees keeping grass one foot away from the base of the trees, using nonselective herbicides. Avoid the use of string trimmers around the base of trees. The City fully expects and requires all turf areas to cleaned and cleared of paper and glass immediately prior to the area being mowed by the Contractor.
The following guideline for turfgrass height will be followed.
Height should be maintained within the following ranges:
Hybrid Bermuda – ½” to 1”
Bermuda, Kikuyagrss – 1” to 2”
Perennial Rye – 1-1/2” to 3”
Tall Fescue – 2-1/2” to 3”
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
2. Irrigation is scheduled as necessary to maintain proper growth rate and optimum appearance of all turf areas. Areas that are manually irrigated will require none one, two or three days of irrigation depending on seasonal weather changes throughout the year, The Public Works Superintendent or City designated representative will be the sole judge as to the adequacy of irrigation.
3. Remove litter/trash/debris weekly or as needed subject to the standards deemed appropriate by the City’s Authorized
Representative.
4. A weed control program will be included within this contract. Spot applications as needed of a broad-spectrum herbicide may be required through the season as necessary to ensure clearance and neatness of turf, weeds and suckers growing at the base of trees, at sprinkler heads, along fences, around buildings and other miscellaneous locations within this Contract.This program will be included in the contract at no additional cost to the City.
5. Aerate all turf areas, in the spring of each year. Aerate turf by removing ½” diameter by 4” deep cores of sod with an aerator machine at no more than 6” spacing. Schedule and notify Public Works Department prior to starting the work.
6. Insect control and large-scale weed control will be included with this contract. Pests including but not limited to insects, snails and weeds will be evaluated on an individual basis. After City approval, the Contractor may treat to provide a healthy environment for plants and public.
B. TREES
Annual tree pruning is not required in this contract. In the interest of public safety, tree pruning shall be performed on a monthly basis to provide the following:
1. Contractor shall remove all low growing, hanging, dead or unsightly or broken branches. sucker growth, and all growth that adversely impacts irrigation coverage.
2. Basel suckers and watersprout suckers are to be removed from all tree wells.
3. Clear visibility shall be provided of all traffic control signs so that City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
all approaching drivers are able to view signs from a distance of one hundred feet (prior to reaching signs).
4. Pruning shall include the cutting back of trees adjacent to roadway intersections.
5. Adequate clearance shall be provided to include a nine (9) feet height clearance and three (3) feet side clearance adjacent to perimeter fences and walls. Sidewalks in City Right of ways, bordering block walls or fences will be kept clear of plant material including the (9) height clearance for pedestrian safety.
Roadways will require a minimum height clearance of fourteen (14) feet.
6. Clear visibility shall be provided of all building signs and various signs posted, so that all signs are visible from a distance of one hundred feet.
7. Stake and support young trees when necessary.
8. All guys and ties shall be checked frequently to avoid girdling.
9. Dead or Diseased Trees - Contractor shall notify the City immediately when the following conditions are present:
10. Trees appear to be on a decline for no apparent reason that is known to the contractor; and/or trees are dead.
C. SHRUBS AT ANY HEIGHT
The main goal in pruning most shrubs is to help them develop their natural beauty in the landscape. Shrubs do not need to be constantly pruned to create odd shapes; instead their natural form should be encouraged and allowed to develop. Shrubs should be allowed to grow into each other so that they form a mass planting, barrier, or screen. Any necessary pruning shall be done with thinning and shaping cuts, which allow plant materials to blend together in shrub masses characteristic of each individual species. Exceptions to this guideline include those shrubs:
1. Which were planted with a formal hedge intent, which will require formal pruning and shaping to maintain their intended design.
2. Shrubs, which for security or traffic visibility view, must be maintained at a low height.
3. Clearance trimming for proper irrigation head coverage.
4. Shrubs planted in locations listed in Commercial Zones.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
5. Any private plant material extending over onto City sidewalks or Right of ways or other areas that are not maintained by the property owner.
6. All Oleanders growing in medians or parkways shall be cut back (4) times annually to height requirements (as per City requirements).
7. Any specific type of pruning determined by the City to correct any other condition that the City determines is necessary.
8. Freeway Right of ways trimming will be cut back to behind the curb and overhead trimming to accommodate traffic.
a. All shrubs shall be pruned back three (3) feet to prevent the obstruction of walkways and driveways, fences, walls and shall be maintained clear from pedestrian and vehicular views, curbs and gutters, signs and utilities. When pruning shrubs along walkways, shearing should be avoided. Instead, shrubs should be cut back in a manner that retains their natural shape as much as possible and tapered back at a 45-degree angle away from the sidewalk or curb. Shrubs shall also be pruned to minimize blockage of irrigation head watering patterns. Spent flower stalks, blooms, and dead growth shall be removed as needed to maintain a clean appearance in the landscape. The
Contractor at no additional cost to the City will remove all dead shrubs.
D. IRRIGATED SLOPES AND GROUND COVER
Prune ground covers to keep in bounds of desired planter areas and trim top growth as necessary to achieve an overall even appearance. Thin out to remove irregular foliage masses, which distract from an overall uniform appearance. Ground covers shall be trimmed a maximum of six inches away from walks, curbs, buildings, wall, utilities, turf separation features, tree trunks, shrub and vine trunks on a regularly scheduled basis or as needed. Ground covers shall not be trimmed vertically at the edges but rather should be tapered back at a 45-degree angle. The actual method of edging shall be based on the ground cover foliage characteristics but shall not leave a shredded, damaged edge of the ground cover.
Vining and trailing ground covers that may grow up and wrap around the trunks of trees and shrubs should be trimmed and maintained in a cleared circle of a maximum of twelve inches away from the base of trunks. The intent here is to not have large patches of bare, cleared soil out to the drip- City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
lines of plants, but rather to maintain a small buffer zone around the base of trunks. This buffer zone shall be maintained weed free.
1. All slopes and ground cover areas shall have weeds removed / abated every month. The contractor, at no additional charge to the City, may apply a broad-spectrum pre-emergent weed
control, to shrub beds and ground cover beds and slopes to assist in the long-term control of such weeds.
2. Nutshedge, Bermudagrass, Morning Glory shall be spot-treated immediately with the appropriate herbicide when found in any planter, ground cover, shrub bed or irrigated landscaped slope area at no additional cost to the City.
3. Trim and edge as necessary to restrict growth from encroaching on sidewalks or other adjacent areas.
4. A weed is defined as an undesirable plant, which will be determined by the City Representative.
5. Dead flowers on all plants in planters will be removed as needed in order to keep a groomed appearance at all times.
6. Landscape Contractor shall be responsible for identification and control of all insect pests and diseases on plants. A qualified Pest Control Operator shall make any necessary pesticide applications. The Contractor shall submit a monthly record to the County Agricultural Commissioner of all insecticides, and herbicides used on this project. A copy of this submitted report will be sent to the City representative at the Public Services Department.
E. PLANTED AREAS
1. A broad spectrum pre-emergent weed control may be applied to shrub beds and ground cover beds and slopes once yearly.
Application shall be applied between January 1st and February 28th.
2. Morning Glory, Bermudagrass, Nutshedge shall be spot treated immediately when observed with the appropriate herbicide such as Roundup, Fusillade when found in any planter, ground cover, shrub bed or irrigated landscaped area at no additional cost to the City.
3. Trim and edge as necessary to restrict plant material growth from encroaching on sidewalks, streets or other adjacent areas.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
4. A weed is defined as an undesirable plant, which will be determined by the City Representative or his representative.
5. The seed stems and heads shall be removed from grasses and dead flower heads in order to keep a groomed appearance at all times.
6. All drains to be kept free of debris to allow unrestricted water flow.
F. IRRIGATION
1. All components of the irrigation system shall be maintained in proper working order, as per manufacturer specifications.
Contractor shall inspect irrigation system regularly. During regular maintenance activities for immediate concerns, such as broken and malfunctioning heads and shall note observations and areas that need repair in the maintenance log located in each controller.
All system problems observed shall be repaired immediately upon discovery. More detailed inspections of system equipment and performance shall be conducted as needed throughout the year with a summary report recorded in the maintenance log located within the controller. The maintenance log shall be discussed with the City representative once per month at the scheduled walk-through/inspection. This shall comprise all irrigation components that includes but is not limited to back flow prevention devices, main pressure lines, lateral lines, master valves, flow meter valves, sprinkler heads, pumps, controllers, valves, wiring and rain guards if installed.
2. Contractor shall keep backflow prevention devices in satisfactory condition per Los Angeles County Department of Health
requirements. Contractor shall provide all materials and labor necessary for repairing backflow prevention devices. Contractor shall perform backflow prevention device test as per Los Angeles County Department of Health requirements and submit copies of completed tests to the City. This contract currently has approximately 45 backflow preventers.
3. Contractor shall keep all controller box enclosures in good working order. This includes door panels, hinges, locks, etc.
All enclosures, electric meter enclosures, and back flow devices shall be kept a deep forest green. City must approve color of paint prior to application.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
4. Irrigation controllers shall be kept in continuous working order.
Contractor shall repair and clean the irrigation controllers as needed to insure good working performance. This contract currently has approximately 60 irrigation controllers.
5. Contractor shall install irrigation charts in each controller as to identify geographic areas, valve locations for each station, and quick coupler locations.
6. Contractor will make the following changes as needed raising, lowering, moving or adding heads to provide adequate coverage of all landscaped areas on each lateral line. Riser height shall be adjusted or extended in shrub and ground cover areas, per the growth of plant materials. Plant material shall be trimmed away from sprinkler heads to allow for full radius coverage.
7. Contractor shall check all valves for opening, closing completely, weeping or leaking. Repair as needed.
8. Contractor shall stock "high use" items for repair of irrigation systems.
9. Contractor shall replace components of irrigation system with approved type of material (brand and model number) or
substitutes approved by City.
10. Contractor shall compile and maintain "as builds" of all irrigation systems to include location and serial numbers of major components and furnish City on- going copies of these plans. As built drawings shall be given to the City upon termination of Agreement.
11. For areas with drip systems, the Contractor shall be responsible for maintaining the system within a range of 20-PSI minimum and 45-PSI maximum. 25-PSI is ideal. Hose bib clean outs shall be opened annually to flush accumulated debris and pressure check should be made at this time. After making broken hose repairs, it is essential to flush the lines using the existing hose bib clean outs. A surveillance of the system should be made every other week checking for breaks, leaks and clogging.
12. Contractor shall perform manual irrigation inspections during normal working hours. Walkways shall not be watered when pedestrian traffic is present. Irrigation system shall be installed and adjusted to prevent water from spraying on pavement line, City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
but not limited to driveways, houses, private property, parking areas, and streets. Where irrigation of general areas is controlled by automatic time clocks, they shall be watered between 9:00 PM and 7:00 AM.
13. Contractor shall set controllers/valves to ensure proper operation of all irrigation systems. City may monitor the amount of water used and reserves the right to require the Contractor to change or reset the watering cycles at any time during this Agreement.
14. Contractor shall notify the City immediately if any plant materials appear to be wilting or stressed or if other problems develop from a lack of water or over- watering, with reference to irrigation scheduling.
15. Damage resulting from any cause shall be immediately reported to the City Representative or his representative.
16. The repair or replacement of any irrigation component such as valves; sprinkler heads or piping shall be completed and back in operation within 24 hours following verbal or written notification from the Maintenance Division. The Contractor shall repair all components of the irrigation system to provide continuous operation and maximum coverage as per system layout and design.
17. Contractor shall be responsible for providing replacement materials and labor necessary for repairs following vandalism.
The costs thereof are included in this Agreement and Contractor will not receive any additional compensation for this work.
18. Contractor shall be responsible for replacing all components of the irrigation system that are worn out and non-repairable. City will pay wholesale material cost for worn out and non-repairable backflow prevention devices and irrigation controllers only.
19. Where it has been confirmed that damage is the result of City forces or the result of construction being performed by another contractor working on a separate City project, Contractor shall submit an estimate of costs for correction to City. City may authorize repair by Contractor, and if authorized, will pay for this work in the same manner as payment for "extra work."
20. Repair or replacement of damage resulting from Contractor's negligence shall be at Contractor's expense.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
21. Manual or hand watered areas will be scheduled for irrigation seasonally. Adjusting of scheduled watering days will change seasonal throughout the year. From 0 – 3 days per week is common with sets running from 10 – 60 minutes per set. The City Representative or his representative will be sole judge as to the adequacy of irrigation.
G. IRRIGATION – WATER SHORTAGE
1. The City of West Covina along with the contractor will be responsible for monitoring the amount of water used for all irrigation areas of the landscape agreement. The City reserves the right to request the contractor to change or reset the watering cycles at any time during this Agreement. If required to reduce the amount of water used for irrigation purposes the contractor shall comply fully. The contractor will ensure the efficiency of the irrigation systems is at the highest level possible. Contractor will comply at all times with the current level of the Emergency Water Regulations. Failure to properly manage and conserve water resources my result in deductions or other penalties.
2. The Contractor shall notify the City immediately if any plant materials appear to be wilting or stressed from a lack of water.
3. The Contractor shall notify the City immediately if over-watering is causing problems during maintenance operations.
4. The Contractor shall notify the City immediately if plant materials appear to have an unhealthy condition due to over-watering.
H. WEED REMOVAL SERVICES
1. Contractor will remove the grass and weeds from the gutter and sidewalk including fence lines and tree beds/grates of the area described in all areas listed in the location schedule above. This service will include 3 applications of non-residual herbicide to kill weeds and 2 removals of dead weeds (1-2 weeks after 2nd and 3rd sprayings). All waste material will be gathered and hauled away. This service will provide a weed-free environment throughout the growing season (April through November). a. Frequency of Services: Contractor will provide the services described above according to the following schedule:
i. Herbicide application for weed abatement will be
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
performed initially in April and then two subsequent
sprayings as needed.
ii. Physical removal of dead weeds will be performed 1-2 weeks after 2nd and 3rd sprayings to allow time for the herbicide to penetrate the roots.
iii. All sidewalks will be maintained weed free throughout the growing season (April -October).
b. Materials: While providing the services listed above, Contractor will provide and utilize the following materials:
backpack sprayer and non- residual herbicide for weed
abatement, line trimmers, pruner, lopper, brooms, shovels, and waste cans.
2. A qualified Pest Control Operator shall make any necessary herbicide applications. The Contractor shall submit a monthly record to the County Agricultural Commissioner of all
insecticides, and herbicides used on this project. A copy of this submitted report will be sent to the City representative at the Public Services Department.
I. PESTICIDE APPLICATIONS
1. Contractor shall apply pesticides if required by the City to control pests and infestations, including but not limited to: insects, mites, snails and other invertebrates; etc. and large area weed control.
Areas of infestation shall be treated immediately when authorized by the City unless a special time requirement is State mandated for legal application of restricted materials or other legal time delays as required by law. Contractor shall apply pesticides in such a manner to provide a healthy environment for plants and the public in order to maintain a pest-free condition.
2. Pesticide operations, where required, shall be performed by a State of California Licensed Qualified Applicator. Only qualified applicators may apply or supervise the application of pesticides pursuant to Division 6, Chapter 4 of the Food and Agriculture Code. This pertains to any and all pesticides used in the City.
The application of restricted materials shall comply with the following:
a. Contractor or his legally authorized subcontractor must complete an Application Restricted Materials Permit for possession and use with the Agricultural Commissioner's City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
Office of the County of Los Angeles.
b. Photocopies of all chemical application - Restricted Materials Permits and Written Recommendations shall be
furnished to City prior to use of restricted materials or application of any pesticide on City property.
c. No Restricted Use Materials shall be stored on City property. d. Application shall not be conducted when there is a
possibility of physical drift: (1) onto persons, pets, or plants (which are not intended to be treated) within the area of treatment; or (2) onto adjacent property or the public way. e. No spraying when the public is near.
f. Treated areas shall be posted as “not to be entered” until spray has dried.
g. A 48-hour notice of intent to use pesticides shall be provided to City. h. No spraying when wind exceeds 5 miles per hour.
i. Contractor shall comply with the State of California guidelines and legal requirements for handling and
application of all chemicals.
j. A hard copy of a Material Safety Data Sheet must be
furnished to City for each pesticide used along with a copy of the label of the chemical being used. This shall be on an approved form (U.S. Department of Labor Form OSHA-20).
k. Contractor will provide the City of West Covina written recommendation by an Agricultural Pest Control Adviser
registered to work in Los Angeles County, prior to making any pesticide applications at the beginning of each year that the contract is in effect.
J. GREEN WASTE
Contractor shall be responsible for the recycling of “all” landscape green waste including but not limited to grass clippings, leaves, brush and wood.
Contractor is required to transport green waste to a facility where green waste materials are composted for future use. Contractor may transport wood to a facility where firewood is produced. Contractor shall furnish City with a weight receipt or receipt acceptable to the City during the first City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
week of each month for the previous month’s waste. This receipt shall contain the name of the facility receiving the green waste and a description of green waste recycled for the preceding month. City reserves the right to request that the Contractor change to a different recycling facility at any time during this contract agreement.
K. SPECIAL MAINTENANCE
1. Hardscape Maintenance in the Medians
a. All median areas with gravel, rock, pressed cobble stone, asphalt, etc., shall be cleaned with a mechanical device or blower, “one (1) time per month” of weeds, trash, sand and other debris (this includes all curb and gutter noses around each median section). Contractor shall clean also with all hardscape medians, all adjacent sidewalks, Right of ways and other areas on each side of the roadway, “one (1) time per month”, when this area is not maintained by an adjacent property owner.
b. Maintain hardscape median areas in a weed-free condition. A weed is defined as an undesirable plant, which will be
determined by the City Representative.
c. This includes removal of all rubbish, trash, litter and debris left by others within the boundaries of this contract.
d. Contractor shall document the scheduling / completion of these events and timeline of completion and return to the City routinely. This documentation should be available at the weekly scheduled meeting.
2. Landscape Maintenance in the Medians
a. All landscaped and planted medians shall be cleaned free of weeds one time in every month. Included are weeds growing in the cracks of curbs and cracks between the street and curbing.
b. All landscaped and planted medians shall be cleaned free of trash, rubbish, litter, and other debris “one (1) time per month”.
c. Within all median areas, Contractor shall clean all adjacent sidewalks, Right of ways, and other areas on each side of the roadway “one (1) time per month”, when not maintained by adjacent property owners.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
d. This includes removal of all rubbish, trash, litter, and debris left by others within the boundaries of this contract.
e. Contractor shall document the scheduling / completion of these events and timeline of completion and return to the City routinely. This documentation should be available at the weekly scheduled meeting.
f. All operations will be conducted to provide maximum safety for the public.
g. Maintaining Traffic:
i. Attention is directed to Sections 7-1.08, "Public
Convenience," 7-1.09, "Public Safety," 7-1.092, "Lane
Closure," "Portable Delineators" and 7- 1.095, "Flagging Costs," of the State Specifications and these Special
Provisions.
ii. Convenient access to driveways and buildings along the line of work shall be constantly maintained. Driveways
shall be closed in such a manner that adequate ingress
and egress in the opinion of the City Engineer is
maintained at all times.
iii. All costs involved in complying with the requirements of this section shall be absorbed in various items of work; therefore, no separate payment shall be made.
iv. Clear visibility shall be provided of all traffic control signs so that all approaching drivers are able to view signs
from a distance of one hundred feet (prior to reaching
signs)
h. Contractor will keep sidewalks free of slime where constant runoff occurs.
i. Leaves, paper, weeds, and any other debris will be removed from landscaped areas and disposed of offsite and not be placed in any City location.
j. Contractor will clean sidewalks, roadways and any other areas littered or soiled by his maintenance operations at the end of each workday. The Contractor shall pay the cost and be responsible for providing replacement materials and labor necessary for repairs following vandalism, including but not limited to irrigation components, landscaping and turfgrass.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
k. Contractor is required, as part of this Agreement, to furnish all materials to accomplish maintenance in accordance with the foregoing specifications.
3. Commercial Zones check formatting from here down
a. General Services
i. Commercial zones include, but are not limited to
Glendora Shopping Center, City Maintenance Yard
(including Chamber of Commerce, Fire Station #1,
Maintenance Administrative Office, warehouse, service
garage and all Maintenance yard property.) All Auto
Dealers on the Freeway areas, marked Apartment areas
on the Freeway Fire Station 2, 3, 4, & 5, Sunset Parkway Mall Parkway strip, Restaurant Row, West Covina
Parkway and Parkette area from Sunset Ave. to
Glendora Avenue. All Commercial Zones will be
serviced a minimum of one to three (1 to 3) times per
week, or at the level of service specified in this Contract or as requested by the City.
ii. Turf areas will be mowed and edged on a once-a-week basis with all turfgrass maintenance operations
scheduled to be completed on the same day of each
week. Mowing, edging, string trimming will be completed on the same day for all areas to be maintained on that
day. Scheduled will be (52) fifty-two complete mowings
per year, one completed mowing scheduled each week.
Mechanically trim around irrigation heads on the same
frequency as the mowing schedule. Mechanically trim
with string trimmers any areas missed by lawn mowers.
iii. Maintain landscape areas in a weed-free condition. A weed is defined as an undesirable plant, which will be
determined by the City Representative.
iv. Chemical control of broadleaf weeds shall be initiated on an as-needed basis to maintain a “weed-free” turf
condition.
v. Landscaped areas will be treated for Nutshedge,
Bermudagrass, Morning Glory or any other invasive type
weeds immediately with the appropriate herbicide when
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
found in any planter, ground cover, shrub bed or irrigated landscaped area at no additional cost to the City.
vi. A broad-spectrum pre-emergent weed control applied to shrub beds and ground cover beds twice yearly.
vii. All weeds growing on sidewalks, streets, or curb and gutter areas adjacent to these areas must be controlled with contact herbicides monthly.
viii. Trim and edge all landscape areas and parking lot planters as necessary to restrict growth from
encroaching on sidewalks or other adjacent areas.
ix. Contractor shall clean, remove trash, weeds and any other debris from landscaped and hardscaped areas in
these commercial zones one time per week on the same
day as other scheduled maintenance occurs.
x. All other maintenance requirements shall be performed as outlined in this landscape specifications for all these Commercial Zones.
b. Glendora Shopping Center: (located along Glendora Avenue between South Garvey and Walnut Creek Parkway). Three
(3) times weekly. Back alley cleaned of all rubbish, trash, litters, and debris; and weed abated four (4) times a year. i. Parking lot areas, parking lot bumper blocks and
sidewalks - Three times per week on
Monday/Wednesday/Friday the Contractor shall
provide sweeping with a vacuum-type sweeper / blower
and broom and shovel, as needed to pick up all dirt and debris. All debris collected will be removed from the site and disposed of at the Contractor's expense. City
Representative or his representative will be sole judge as to the adequacy of equipment and procedures used.
ii. Complete policing (litter pick-up) of all parking lots, side alley’s, sidewalks and landscape areas will be
performed three (3) times per week on Monday,
Wednesday and Friday before 9:00 am. Litter pick-up will include the parking areas along Glendora Avenue out to
and including the concrete gutter flow ribbons including street parking stalls north past New Beginning
Fellowship Church up to the freeway wall on South
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
Garvey. This applies on the west and east side of
Glendora Avenue. All trash can receptacles in front of
business frontage shall be emptied three times weekly
before 9:00 a.m. on Monday, Wednesday and Friday.
All trash collected will be removed from the site and
disposed of at the Contractor's expense.
iii. Contractor shall provide plastic liners for all trashcans in this business area removing and replacing each one on
trash clean up days, three times per week.
iv. Weed control shall be initiated as necessary to maintain a weed-free condition. Weeds growing in cracks on
sidewalks, streets, or gutters adjacent to areas covered in this contract must be controlled with contact
herbicides.
v. All landscape planters (raised and in-ground) as well as tree wells shall be maintained weed-free. No individual weed (including grasses) shall remain more than two
weeks. No weed may remain that has grown more than
six (6) inches tall maximum.
vi. All landscape planters will be maintained neatly edged.
Dead, diseased and unsightly branches, vines or other
growth shall be removed as they develop.
vii. Pruning and/or shearing shall be done as needed to maintain an attractive uniform appearance.
viii. Included in this contract area is the area on Glendora Avenue north of Dalewood Street, on both the west and
east side. This area includes sidewalks, public parking, two inground planters and tub planters all with
automatic irrigation. It does not include the private
landscaped areas maintained by the businesses at this
location.
c. City Maintenance Yard
i. Razor wire around perimeter / interior fencing will be maintained clear of all plant material at all times. At no time will plant material be allowed to grow over or partially cover the razor wire.
ii. Perimeter Oleander screen planting will be cut back as City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
necessary both inside and outside the fence to maintain clearance for material storage and maintaining
landscaping inside City property fence line. Tree suckers will be removed from perimeter Oleander planting as
needed.
iii. All other maintenance requirements as outlined in this landscape specification will apply for the City Maintenance Yard.
d. West Covina Parkway and Parkette
i. Contractor shall provide plastic liners for all trashcans in these areas. It requires three (3) total removing and
replacing on each day, three times per week. This
includes Bus Stop Area near Sunset Avenue. Turf and
planter areas will all have trash collected three times per week and will be removed from the site and disposed of at the Contractor's expense. Monday, Wednesday, Friday.
ii. All other maintenance requirements as outlined in this landscape specification will apply for the West Covina
Parkway and Parkette.
iii. All other maintenance requirements as outlined in this landscape specification will apply for the Glendora
Shopping Center.
e. South Garvey Avenue, West, behind the Civic both sides of the street will be cleaned of trash once weekly on Monday.
L. PROVISIONS FOR EXTRAS
1. The contractor is not authorized to initiate new work of any kind to be considered an extra unless the City approves a separate estimate before the work is commenced.
2. The contractor shall not have the exclusive right to perform extra work. The City Representative or his authorized representative is authorized to approve the use of any developer, contractor or City employee to add or delete new hardscape or landscape to (but not limited to) Citywide medians and freeway Right of ways and commercial areas.
3. After completion and approval by the City, extra work may be made part of the contract for the duration of the agreement and shall be maintained according to City Specifications.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
4. Extra work may be required where one of three conditions may occur which include: a verbal request by the City to add new landscaping or to delete or modify existing landscape and irrigation; a request by the City to perform work as a result of Acts of God or traffic accidents; or extra work be performed by the Contractor without approval of the City only when a condition exists where it appears there is a danger of injury to persons or damage to property.
M. WORK REQUESTS
1. Individual routine Work Order Service Request shall be completed within 14 calendar days of verbal or written notification from the Public Service Department
2. Individual Work Order Service Request marked SPECIAL REQUEST shall be completed within 72-hours or of verbal or written notification City Maintenance Yard.
3. Individual Work Order Service Request marked URGENT shall be completed within 24-hours or of verbal or written notification from the Public Service Department.
4. Public parking lot surfaces and sidewalks - once weekly on Friday, the Contractor shall provide sweeping with a vacuum-type sweeper, broom and shovel as needed to pick up all dirt and debris. Blowers will not be acceptable for use while autos are in the parking lot. Outside patios will be cleaned weekly from the Public Service Department – Maintenance Division.
N. TRAFFIC, BARRIERS, SIGNS, AND SAFETY
1. Attention is directed to Sections 7-1.08, "Public Convenience," 7-
1.09, "Public Safety," 7-1.092, "Lane Closure," "Portable Delineators" and 7-1.095, "Flagging Costs," of the State Specifications and these Provisions.
2. The first sentence of Section 12-2.02, "Flagging Costs," of the State Specifications is amended to read: "The cost of furnishing all flagmen to provide for passage of public traffic through or adjacent to the work under the provisions in Section 7-1.08, "Public Convenience" and 7-1.09, "Public Safety," will be borne by the Contractor."
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
3. Contractor shall comply with the requirements for Traffic Control as outlined in the latest edition of "Work Area Traffic Control Handbook", published by Building News, Inc., with modifications as permitted and/or requested by the City Representative. The use of "Work Area Traffic Control Handbook", published by Building News, Inc." does not relieve the Contractor of responsibility for public safety in that he may surpass these standards or request modifications as necessary.
4. A minimum of one (1) (paved) traffic lane in each direction not less than 12 feet wide shall be kept open for use by the public on all collector and secondary streets. The Contractor shall secure in place all barricades and delineators that are to remain in place for more than five (5) working days. Class I barricades shall be ten (10) feet or more in width.
5. Convenient access to driveways and buildings along the line of work shall be constantly maintained. Driveways shall be closed in such a manner that adequate ingress and egress in the opinion of the City Representative is maintained at all times.
6. Contractor may post temporary "No Parking" signs at the work site.
7. All operations will be conducted to provide maximum safety for the public. Where contract work may create potential or known hazards on streets or roads and to persons traversing them, Contractor shall obtain (at his own expense) signs, lights, barricades, or other safety devices necessary to prevent accidents, injuries, or damages, consistent with the City, County and State Standards.
8. All costs involved in complying with the requirements of this section shall be absorbed in various items of work and no separate payment shall be made therefor.
O. CLEANING
1. Contractor shall maintain the contract area clean of debris at all times. Upon completion of any work, Contractor shall remove remaining excess materials, waste, rubbish, debris and his construction and installation equipment from the premises. Any dirt or stains caused by the work shall be removed. Contractor shall also clean any other areas, including roadways, which are littered or soiled as a result of his operations.
2. Contractor shall keep all gutters, curbs, and walks adjacent to City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
contract areas free of weeds, trash and other debris. All sidewalks adjacent to landscape areas shall be hand or
mechanically swept once weekly. Contractor will keep sidewalks free of slime where constant runoff occurs.
3. Leaves, paper, weeds, and any other debris will be picked from landscaped areas, slopes and hardscape areas in the paseos, and will be removed from the site. This shall be accomplished weekly, with additional days if needed at the request of the City.
All sidewalks and curb and gutters adjacent to landscaped areas will be cleaned of debris, including all limbs and vines shall be cut back along walls and overhead trees to 9 feet in height. Crews shall perform this task on the first full week and the third full week of each month. This work shall not interfere with the normal landscape maintenance work scheduled for the week within the maintenance district.
4. Contractor shall police all maintenance areas of this contract weekly, or as often as needed to remove rubbish, trash, litter, debris (organic or non- organic), and broken or dead plant material lying on the ground. This includes all rubbish, trash, litter and debris left by others within the boundaries of this contract.
P. PROTECTION OF EXISTING FACILITIES
Protect all irrigation, facilities, hardscape, landscape, and utilities.
Any damage by Contractor (including, but not limited to irrigation heads and pipe) shall be replaced by Contractor immediately.
Replacement materials and work are subject to approval by City.
Protect all landscaped areas. Ruts and other damage caused by vehicles, equipment, or other causes shall be eliminated and areas replanted per requirements of City.
Q. REPLACEMENT, VANDALISM
1. The Contractor will report without delay any damage to City equipment or property and shall be held responsible for the replacement of any damage caused by his act hereunder.
Watering, spraying, and other maintenance shall not be done at a time when they might damage parked cars or at times when activities in the project area might be inconvenienced or disrupted.
2. The Contractor shall be responsible for the replacement of all City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
materials, including shrubs, ground cover, mulch, pebble bark, irrigation, and similar materials which are necessary due to his acts or due to vandalism. The full cost of such replacement, including the cost of labor, shall be borne by the Contractor, except as provided in subsection "3" below.
3. Replacement of materials damaged by City forces, or as a result of construction being performed by another contractor working on a separate City project. The City may authorize replacement by the Contractor and if authorized, the City will pay the Contractor for the cost of the replacement, including the cost of labor.
R. DEFICIENCIES
Any specific problem area which does not meet the conditions of the specifications set forth herein shall be called to the attention of the Contractor and if not corrected, payment to the Contractor will not be made until condition is corrected in a satisfactory manner as set forth in the specifications.
The City Representative, or his authorized representative, shall identify deficiencies and shall provide written notice to the Contractor to correct the deficiency. Contractor shall have three (3) days from the date the notice is provided to request a meeting with the City Representative. Said meeting shall be held within three (3) days of such request at the time and place selected by the City Representative. If, at the conclusion of that meeting, the City Representative determines that the Contractor is deficient in the performance of the contract, the Contractor shall have three (3) days from the conclusion of the meeting to correct the deficiencies. The City Representative may specify a longer period for the correction of deficiencies.
S. MISCELLANEOUS
1. Contractor will not remove any political signs during election periods, until requested by the City Representative.
2. The City may request that fences be repaired. The City will pay the wholesale cost of fence materials plus 20%. The
contractor shall pay the expenses of labor and make the necessary repairs as requested by the City.
3. Contractor shall be responsible for providing replacement materials and labor necessary for repairs following vandalism.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
4. Contractor will report to City any malfunction or damage of the lighting system in any City of West Covina maintenance area.
5. The contractor shall give notification of all “specialty type” maintenance operations to the City 48 hours prior to each of these operations. "Specialty type" maintenance operations are defined as fertilization, dethatching, seeding, preventive applications of turf fungicide, all pesticide applications and other types of plant replacements.
6. Should the Contractor fail to respond as specified by contract, the Contractor will be liable for any loss sustained by the City to correct said emergency.
7. Contractor is required as part of this Agreement to furnish all materials to accomplish maintenance in accordance with the foregoing specifications.
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
ATTACHMENT F
CERTIFICATE OF INSURANCE
(AS OUTLINED IN ATTACHMENT J, SECTION 5, INSURANCE)
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
CERTIFICATE OF INSURANCE
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
ATTACHMENT G
W-9
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
ATTACHMENT G
DIR NUMBER REQUST AND CERTIFICATION FORM
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
DIR Number Request and Certification Form
All proposers are required to provide a valid Department of Industrial Relations (DIR) Public Works Contractor Registration Number. Proposers must also complete the certification section below to confirm the accuracy of the information provided.
1. Proposer Information
Legal Business Name: __________________________________________________ DBA (if any): __________________________________________________________ Business Address: _____________________________________________________ Phone Number: ________________________________________________________ Email Address: ________________________________________________________ Contractor License Number: ____________________________________
2. DIR Registration Information
DIR Public Works Contractor Registration Number: ____________________________ Registration Expiration Date: _____________________________________________
3. Certification
I hereby certify under penalty of perjury that the foregoing information is true and correct. I further certify that our firm is registered with the California Department of Industrial Relations as a public works contractor pursuant to Labor Code Section 1725.5.
Authorized Representative Name:
__________________________________________________
Title: ______________________________________________
Signature: __________________________________________
Date: __________________________________________________ City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
ATTACHMENT I
STATEMENT OF COMPLIANCE
City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
STATEMENT OF COMPLIANCE
The undersigned declares that the Proposal submitted to provide tree trimming and tree maintenance services, as described in, and in response to City of West Covina RFP No. __________, was prepared in strict compliance with the instructions, conditions, and terms listed in the RFP, Scope of Services and Draft Agreement, with exceptions listed below, if applicable. At least one box for each item must be checked.
RFP Instructions and
Terms & Conditions:
No Exceptions Taken Exceptions Taken
Scope of Services: No Exceptions Taken Exceptions Taken Draft Agreement: No Exceptions Taken Exceptions Taken
If any exceptions are taken, this Statement of Compliance shall include a narrative that identifies each item to which the Proposer is taking exception or is recommending change, including the suggested re-wording of the contractual obligations or suggested change in the RFP, and identifies the reasons for submitting the proposed exception or change. When available, please reference specific line-item numbers as provided in the RFP. The City reserves the right to rule as non-responsive and reject any Proposals that are not accompanied with the required documentation as described above.
Signature Date
Printed Name and Title Name of Proposer
[Attach a separate sheet(s) detailing each exception being taken, if applicable] City of West Covina Request for Proposals
Landscape Maintenance of Citywide Medians, Right of Ways, Commercial Zones, Sidewalks, Tree Wells and Other Areas
ATTACHMENT J
SAMPLE AGREEMEMT
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
1 [Name of Contractor]
Form Revised February 2023
CITY OF WEST COVINA
MAINTENANCE SERVICES AGREEMENT
WITH
_____________________________
FOR
THIS MAINTENANCE SERVICES AGREEMENT is made and entered into this __ day of _____, 20__ (“Effective Date”), by and between the CITY OF WEST COVINA, a municipal corporation (“City”), and ___________, a [the state where incorporation/organization occurred] [type of organization (corporation, limited liability company, limited partnership, etc.)] (“Contractor”).
RECITALS
A. City proposes to utilize the services of Contractor as an independent contractor to City to ______________, as more fully described herein; and B. Contractor represents that it has the experience and expertise to properly perform such services and holds all necessary licenses to practice and perform the services; and C. City and Contractor desire to contract for the specific services described in Exhibit “A” and desire to set forth their rights, duties and liabilities in connection with the services to be performed; and
D. No official or employee of City has a financial interest, within the provisions of Sections 1090-1092 of the California Government Code, in the subject matter of this Agreement.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained herein, the parties hereby agree as follows:
1.0. SERVICES PROVIDED BY CONTRACTOR
1.1. Scope of Services. Contractor shall provide the professional services described in the Scope of Services attached hereto as Exhibit “A,” incorporated herein by this reference.
1.2. Prevailing Wage Requirements.
(a) Prevailing Wage Laws. Contractor is aware of the requirements of Chapter 1 (beginning at Section 1720 et seq.) of Part 7 of Division 2 of the California Labor Code, as well as Title 8, Section 16000 et seq. of the California Code of Regulations (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. This project is a “public works” project and requires compliance with the Prevailing Wage Laws. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.
(b) Payment of Prevailing Wages. Contractor shall pay the prevailing wage Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
.
2 [Name of Contractor]
Form Revised February 2023
rates for all work performed under this Agreement. When any craft or classification is omitted from the general prevailing wage determinations, Contractor shall pay the wage rate of the craft or classification most closely related to the omitted classification. A copy of the general prevailing wage rate determination is on file in the Office of the City Clerk and is incorporated into this Agreement as if fully set forth herein. Contractor shall post a copy of such wage rates at all times at the project site(s). (c) Legal Working Day. In accordance with the provisions of Labor Code Section 1810 et seq., eight (8) hours is the legal working day. Contractor and any subcontractor(s) of Contractor shall comply with the provisions of the Labor Code regarding eight (8)-hour work day and 40-hour work week requirements, and overtime, Saturday, Sunday, and holiday work. Work performed by Contractor’s or any subcontractor’s employees in excess of eight (8) hours per day, and 40 hours during any one week, must include compensation for all hours worked in excess of eight (8) hours per day, or 40 hours during any one week, at not less than one and one-half times the basic rate of pay. Contractor shall forfeit as a penalty to City Twenty-Five Dollars ($25.00), or any greater penalty set forth in the Labor Code, for each worker employed in the execution of the work by Contractor or by any subcontractor(s) of Contractor, for each calendar day during which such worker is required or permitted to the work more than eight (8) hours in one calendar day or more than 40 hours in any one calendar week in violation of the Labor Code.
(d) Apprentices. Contractor shall comply with the provisions of Labor Code Section 1777.5 concerning the employment of apprentices on public works projects. Contractor shall be responsible for ensuring compliance by its subcontractors with Labor Code Section 1777.5.
(e) Payroll Records. Pursuant to Labor Code Section 1776, Contractor and any subcontractor(s) shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by Contractor or any subcontractor in connection with this Agreement. Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: (1) The information contained in the payroll record is true and correct; and (2) The employer has complied with the requirements of Sections 1771, 1881, and 1815 of the Labor Code for any work performed by his or her employees on this project. The payroll records shall be certified and shall be available for inspection at all reasonable hours in accordance with the requirements of Labor Code Section 1776. (f) Registration with DIR. Contractor and any subcontractor(s) of Contractor shall comply with the provisions of Labor Code Section 1771 and Labor Code Section 1725.5 requiring registration with the DIR.
1.3. Performance to Satisfaction of City. Contractor agrees to perform all the work to the complete satisfaction of the City. Evaluations of the work will be conducted by the City Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
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3 [Name of Contractor]
Form Revised February 2023
Manager or his or her designee. If the quality of work is not satisfactory, City in its discretion has the right to:
(a) Meet with Contractor to review the quality of the work and resolve the matters of concern;
(b) Require Contractor to repeat the work at no additional fee until it is satisfactory; and/or
(c) Terminate the Agreement as hereinafter set forth.
1.4. Compliance with Applicable Law. Contractor shall perform the services required by this Agreement in compliance with all applicable Federal and California employment laws, including, but not limited to, those laws related to minimum hours and wages; occupational health and safety; fair employment and employment practices; workers’ compensation; and all other Federal, State and local laws and ordinances applicable to the services required under this Agreement. Contractor shall indemnify and hold harmless City from and against all claims, demands, payments, suits, actions, proceedings, and judgments of every nature and description including attorneys’ fees and costs, presented, brought, or recovered against City for, or on account of any liability under any of the above-mentioned laws, which may be incurred by reason of Contractor’s performance under this Agreement.
1.5. Non-discrimination. In performing this Agreement, Contractor shall not engage in, nor permit its agents to engage in, discrimination in employment of persons because of their race, religion, color, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, pregnancy, marital status, sex, gender, gender identity, gender expression, sexual orientation, or military or veteran status, except as permitted pursuant to Section 12940 of the Government Code.
1.6. Non-Exclusive Agreement. Contractor acknowledges that City may enter into agreements with other consultants for services similar to the services that are subject to this Agreement or may have its own employees perform services similar to those services contemplated by this Agreement.
1.7. Public Records Act Disclosure. Contractor has been advised and is aware that this Agreement and all reports, documents, information and data, including, but not limited to, computer tapes, discs or files furnished or prepared by Contractor, or any of its subcontractors, pursuant to this Agreement and provided to City may be subject to public disclosure as required by the California Public Records Act (California Government Code Section 7920.000 et seq.).
Exceptions to public disclosure may be those documents or information that qualify as trade secrets, as that term is defined in California Government Code Section 7924.510, and of which Contractor informs City of such trade secret. The City will endeavor to maintain as confidential all information obtained by it that is designated as a trade secret. The City shall not, in any way, be liable or responsible for the disclosure of any trade secret including, without limitation, those records so marked if disclosure is deemed to be required by law or by order of the court.
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
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4 [Name of Contractor]
Form Revised February 2023
2.0. COMPENSATION AND BILLING
2.1. Compensation. Contractor shall be paid in accordance with the fee schedule set forth in Exhibit “B,” attached hereto and made a part of this Agreement (the “Fee Schedule”).
Contractor’s total compensation shall not exceed _______ Dollars ($ _____.00).
2.2. Additional Services. Contractor shall not receive compensation for any services provided outside the scope of services specified in the Contractor’s Proposal unless the City, prior to Contractor performing the additional services, approves such additional services in writing. It is specifically understood that oral requests and/or approvals of such additional services or additional compensation shall be barred and are unenforceable.
2.3. Method of Billing. Contractor may submit invoices to the City for approval on a progress basis, but no more often than once a month. Said invoice shall be based on the total of all Contractor’s services which have been completed to City’s sole satisfaction. City shall pay Contractor’s invoice within forty-five (45) days from the date City receives said invoice. Each invoice shall describe in detail the services performed, the date of performance, and the associated time for completion. Any additional services approved and performed pursuant to this Agreement shall be designated as “Additional Services” and shall identify the number of the authorized change order, where applicable, on all invoices.
2.4. Records and Audits. Records of Contractor’s services relating to this Agreement shall be maintained in accordance with generally recognized accounting principles and shall be made available to City for inspection and/or audit at mutually convenient times from the Effective Date until three (3) years after the termination or expiration of this Agreement.
3.0. TIME OF PERFORMANCE
3.1. Commencement and Completion of Work. The services shall be performed in strict compliance with the project schedule agreed to by City and Contractor, which may be amended by mutual agreement of the parties. Failure to commence work in a timely manner and/or diligently pursue work to completion may be grounds for termination of this Agreement.
3.2. Excusable Delays. Neither party shall be responsible for delays or lack of performance resulting from acts beyond the reasonable control of the party or parties. Such acts shall include, but not be limited to, acts of God, fire, strikes, material shortages, compliance with laws or regulations, riots, acts of war, or any other conditions beyond the reasonable control of a party. If a delay beyond the control of the Contractor is encountered, a time extension may be mutually agreed upon in writing by the City and the Contractor. The Contractor shall present documentation satisfactory to the City to substantiate any request for a time extension.
4.0. TERM AND TERMINATION
4.1. Term. This Agreement shall commence on the Effective Date and continue for a period of ______ months, ending on __________, 20__, unless previously terminated as provided herein or as otherwise agreed to in writing by the parties. [Optional language if extensions permitted: Thereafter, this Agreement may be extended for a maximum of [spell out number (#) ] successive one (1) year periods. Such extensions, if any, will be evidenced by a written amendment to this Agreement.]
4.2. Notice of Termination. The City reserves and has the right and privilege of Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
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5 [Name of Contractor]
Form Revised February 2023
canceling, suspending or abandoning the execution of all or any part of the work contemplated by this Agreement, with or without cause, at any time, by providing at least fifteen (15) days prior written notice to Contractor. In the event of such termination, Contractor shall immediately stop rendering services under this Agreement unless directed otherwise by the City. If the City suspends, terminates or abandons a portion of this Agreement such suspension, termination or abandonment shall not make void or invalidate the remainder of this Agreement.
If the Contractor defaults in the performance of any of the terms or conditions of this Agreement, it shall have ten (10) days after service upon it of written notice of such default in which to cure the default by rendering a satisfactory performance. In the event that the Contractor fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled to at law, in equity, or under this Agreement.
The City also shall have the right, notwithstanding any other provisions of this Agreement, to terminate this Agreement, at its option and without prejudice to any other remedy to which it may be entitled to at law, in equity, or under this Agreement, immediately upon service of written notice of termination on the Contractor, if the latter should:
a. Be adjudged a bankrupt;
b. Become insolvent or have a receiver of its assets or property appointed because of insolvency;
c. Make a general assignment for the benefit of creditors; d. Default in the performance of any obligation or payment of any indebtedness under this Agreement;
e. Suffer any judgment against it to remain unsatisfied or unbonded of record for thirty (30) days or longer; or
f. Institute or suffer to be instituted any procedures for reorganization or rearrangement of its affairs.
4.3. Compensation. In the event of termination, City shall pay Contractor for reasonable costs incurred and professional services satisfactorily performed up to and including the effective date of the City’s written notice of termination, within forty-five (45) days after the effective date of the notice of termination or the final invoice of the Contractor, whichever occurs last. Compensation for work in progress shall be prorated based on the percentage of work completed as of the effective date of termination in accordance with the fees set forth herein.
4.4. Documents. In the event of termination of this Agreement, all documents prepared by Contractor in its performance of this Agreement including, but not limited to, finished or unfinished design, development and construction documents, data studies, drawings, maps and reports, shall be delivered to the City within ten (10) days of the effective date of the notice of termination, at no cost to City.
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
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6 [Name of Contractor]
Form Revised February 2023
5.0. INSURANCE
5.1. Minimum Scope and Limits of Insurance. Contractor shall obtain, maintain, and keep in full force and effect during the life of this Agreement all of the following minimum scope of insurance coverages with an insurance company authorized to do business in California, with a current A.M. Best’s rating of no less than A:VII, and approved by City:
(a) Commercial general liability insurance with coverage at least as broad as Insurance Services Office form CG 00 01, in an amount not less than Two Million Dollars ($2,000,000) per occurrence, Four Million Dollars ($4,000,000) general aggregate, for bodily injury, personal injury, and property damage. The policy must include contractual liability that has not been amended. Any endorsement restricting standard ISO “insured contract” language will not be accepted.
(a) Automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of the Contractor arising out of or in connection with work to be performed under this Agreement, including coverage for any owned, hired, non-owned or rented vehicles, in an amount not less than One Million Dollars ($1,000,000) combined single limit for each accident.
(b) Workers’ compensation insurance as required by the State of California, with Statutory Limits, and Employer’s Liability Insurance with a limit of no less than One Million Dollars ($1,000,000) per accident for bodily injury or disease. Contractor agrees to waive, and to obtain endorsements from its workers’ compensation insurer waiving subrogation rights under its workers’ compensation insurance policy against the City, its officers, agents, employees, and volunteers for losses arising from work performed by Contractor for the City and to require each of its subcontractors, if any, to do likewise under their workers’ compensation insurance policies.
By execution of this Agreement, the Contractor certifies as follows:
I am aware of, and will comply with, Section 3700 of the Labor Code, requiring every employer to be insured against liability of Workers’ Compensation or to undertake self-insurance before commencing any of the work.
The Contractor shall also comply with Section 3800 of the Labor Code by securing, paying for and maintaining in full force and effect for the duration of this Agreement, complete Workers’ Compensation Insurance, and shall furnish a Certificate of Insurance to the City before execution of this Agreement by the City. The City, its officers and employees shall not be responsible for any claims in law or equity occasioned by failure of the Contractor to comply with this section.
If the Contractor maintains higher limits or has broader coverage than the minimums shown above, the City requires and shall be entitled to all coverage, and to the higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City.
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
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7 [Name of Contractor]
Form Revised February 2023
5.2. Endorsements. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(a) Additional Insureds: The City of West Covina and its elected and appointed boards, officers, officials, agents, employees, and volunteers are additional insureds with respect to: liability arising out of activities performed by or on behalf of the Contractor pursuant to its contract with the City; products and completed operations of the Contractor; premises owned, occupied or used by the Contractor; automobiles owned, leased, hired, or borrowed by the Contractor.
(b) Notice of Cancelation: Each insurance policy required above shall provide that coverage shall not be canceled, except with notice to the City. (c) Primary Coverage: The Contractor’s insurance coverage shall be primary insurance as respects the City of West Covina, its officers, officials, agents, employees, and volunteers. Any other insurance maintained by the City of West Covina shall be excess and not contributing with the insurance provided by this policy.
(d) Waiver of Subrogation: Contractor hereby grants to City a waiver of any right to subrogation which any insurer of said Contractor may acquire against the City by virtue of the payment of any loss under such insurance.
Contractor agrees to obtain any endorsement that may be necessary to affect this waiver of subrogation, but this provision applies regardless of whether or not the City has received a waiver of subrogation endorsement from the insurer.
(e) Coverage Not Affected: Any failure to comply with the reporting provisions of the policies shall not affect coverage provided to the City of West Covina, its officers, officials, agents, employees, and volunteers. (f) Coverage Applies Separately: The Contractor’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability.
5.3. Deductible or Self Insured Retention. If any of such policies provide for a deductible or self-insured retention to provide such coverage, the amount of such deductible or self-insured retention shall be approved in advance by City. The City may require the Contractor to purchase coverage with a lower retention or provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within the retention. The policy language shall provide, or be endorsed to provide, that the self-insured retention may be satisfied by either the named insured or City.
5.4. Certificates of Insurance. Contractor shall provide to City certificates of insurance showing the insurance coverages and required endorsements described above, in a form and content approved by City, prior to performing any services under this Agreement. The City reserves the right to require complete, certified copies of all required insurance policies, including endorsements required by these specifications, at any time.
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
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8 [Name of Contractor]
Form Revised February 2023
5.5. Non-limiting. Nothing in this Section shall be construed as limiting in any way the indemnification provision contained in this Agreement.
6.0. GENERAL PROVISIONS
6.1. Entire Agreement. This Agreement constitutes the entire agreement between the parties with respect to any matter referenced herein and supersedes any and all other prior writings and oral negotiations. This Agreement may be modified only in writing, and signed by the parties in interest at the time of such modification.
6.2. Representatives. The City Manager or his or her designee shall be the representative of City for purposes of this Agreement and may issue all consents, approvals, directives and agreements on behalf of the City, called for by this Agreement, except as otherwise expressly provided in this Agreement.
Contractor shall designate a representative for purposes of this Agreement who shall be authorized to issue all consents, approvals, directives and agreements on behalf of Contractor called for by this Agreement, except as otherwise expressly provided in this Agreement.
6.3. Project Managers. City shall designate a Project Manager to work directly with Contractor in the performance of this Agreement.
Contractor shall designate a Project Manager who shall represent it and be its agent in all consultations with City during the term of this Agreement. Contractor or its Project Manager shall attend and assist in all coordination meetings called by City.
6.4. Notices. Any notices, documents, correspondence or other communications concerning this Agreement or the work hereunder may be provided by personal delivery, facsimile, Email or by U.S. mail. If by U.S. mail, it shall be addressed as set forth below and placed in a sealed envelope, postage prepaid, and deposited in the United States Postal Service. Such communication shall be deemed served or delivered: a) at the time of delivery if such communication is sent by personal delivery; b) at the time of transmission if such communication is sent by facsimile or by Email; and c) 72 hours after deposit in the U.S. Mail as reflected by the official U.S. postmark if such communication is sent through regular United States mail.
IF TO CONTRACTOR: IF TO CITY:
_________________
_________________
_________________
City of West Covina
1444 West Garvey Ave. South
West Covina, CA 91790
Tel: _________________ Tel: _________________
Fax: _________________
Email: ________________
Fax: _________________
Email: _______________
Attn: _________________ Attn: _________________
6.5. Attorneys’ Fees. If litigation is brought by any party in connection with this Agreement against another party, the prevailing party shall be entitled to recover from the opposing party all costs and expenses, including reasonable attorneys’ fees, incurred by the prevailing party in the exercise of any of its rights or remedies hereunder or the enforcement of Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
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9 [Name of Contractor]
Form Revised February 2023
any of the terms, conditions, or provisions hereof.
6.6. Governing Law. This Agreement shall be governed by and construed under the laws of the State of California without giving effect to that body of laws pertaining to conflict of laws. In the event of any legal action to enforce or interpret this Agreement, the parties hereto agree that the sole and exclusive venue shall be a court of competent jurisdiction located in Los Angeles County, California.
6.7. Assignment. Contractor shall not voluntarily or by operation of law assign, transfer, sublet or encumber all or any part of Contractor’s interest in this Agreement without City’s prior written consent. Any attempted assignment, transfer, subletting or encumbrance shall be void and shall constitute a breach of this Agreement and cause for termination of this Agreement.
Regardless of City’s consent, no subletting or assignment shall release Contractor of Contractor’s obligation to perform all other obligations to be performed by Contractor hereunder for the term of this Agreement.
6.8. Indemnification and Hold Harmless. Contractor agrees to defend, with counsel of City’s choosing, indemnify, hold free and harmless the City, its elected and appointed officials, officers, agents and employees, at Contractor’s sole expense, from and against any and all claims, demands, actions, suits or other legal proceedings brought against the City, its elected and appointed officials, officers, agents and employees arising out of the performance of the Contractor, its employees, and/or authorized subcontractors, of the work undertaken pursuant to this Agreement. The defense obligation provided for hereunder shall apply without any advance showing of negligence or wrongdoing by the Contractor, its employees, and/or authorized subcontractors, but shall be required whenever any claim, action, complaint, or suit asserts as its basis the negligence, errors, omissions or misconduct of the Contractor, its employees, and/or authorized subcontractors, and/or whenever any claim, action, complaint or suit asserts liability against the City, its elected and appointed officials, officers, agents and employees based upon the work performed by the Contractor, its employees, and/or authorized subcontractors under this Agreement, whether or not the Contractor, its employees, and/or authorized subcontractors are specifically named or otherwise asserted to be liable. Notwithstanding the foregoing, the Contractor shall not be liable for the defense or indemnification of the City for claims, actions, complaints or suits arising out of the sole active negligence or willful misconduct of the City. This provision shall supersede and replace all other indemnity provisions contained either in the City’s specifications or Contractor’s Proposal, which shall be of no force and effect.
6.9. Independent Contractor. Contractor is and shall be acting at all times as an independent contractor and not as an employee of City. Contractor shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent.
Neither City nor any of its agents shall have control over the conduct of Contractor or any of Contractor’s employees, except as set forth in this Agreement. Contractor shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. Contractor shall secure, at its sole expense, and be responsible for any and all payment of Income Tax, Social Security, State Disability Insurance Compensation, Unemployment Compensation, and other payroll deductions for Contractor and its officers, agents, and employees, and all business licenses, if any are required, in connection with the services to be performed hereunder. Contractor shall indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. Contractor further agrees to indemnify and hold City harmless from any failure of Contractor to comply with the applicable worker’s compensation laws. City shall have the right to offset against the amount of any fees due Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
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10 [Name of Contractor]
Form Revised February 2023
to Contractor under this Agreement any amount due to City from Contractor as a result of Contractor’s failure to promptly pay to City any reimbursement or indemnification arising under this paragraph.
6.10. PERS Eligibility Indemnification. In the event that Contractor or any employee, agent, or subcontractor of Contractor providing services under this Agreement claims or is determined by a court of competent jurisdiction or the California Public Employees Retirement System (PERS) to be eligible for enrollment in PERS as an employee of the City, Contractor shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for PERS benefits on behalf of Contractor or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.
Notwithstanding any other agency, state or federal policy, rule, regulation, law or ordinance to the contrary, Contractor and any of its employees, agents, and subcontractors providing service under this Agreement shall not qualify for or become entitled to, and hereby agree to waive any claims to, any compensation, benefit, or any incident of employment by City, including but not limited to eligibility to enroll in PERS as an employee of City and entitlement to any contribution to be paid by City for employer contribution and/or employee contributions for PERS benefits.
6.11. Ownership of Documents. All findings, reports, documents, information and data including, but not limited to, computer tapes or discs, files and tapes furnished or prepared by Contractor or any of its subcontractors in the course of performance of this Agreement, shall be and remain the sole property of City. Contractor agrees that any such documents or information shall not be made available to any individual or organization without the prior consent of City. Any use of such documents for other projects not contemplated by this Agreement, and any use of incomplete documents, shall be at the sole risk of City and without liability or legal exposure to Contractor. City shall indemnify and hold harmless Consultant from all claims, damages, losses, and expenses, including attorneys’ fees, arising out of or resulting from City’s use of such documents for other projects not contemplated by this Agreement or use of incomplete documents furnished by Contractor. Contractor shall deliver to City any findings, reports, documents, information, data, in any form, including but not limited to, computer tapes, discs, files audio tapes or any other related items as requested by City or its authorized representative, at no additional cost to the City. Contractor or Contractor’s agents shall execute such documents as may be necessary from time to time to confirm City’s ownership of the copyright in such documents.
6.12. Cooperation. In the event any claim or action is brought against City relating to Contractor’s performance or services rendered under this Agreement, Contractor shall render any reasonable assistance and cooperation which City might require.
6.13. Conflict of Interest. Contractor and its officers, employees, associates and subcontractors, if any, will comply with all conflict of interest statutes of the State of California applicable to Contractor’s services under this agreement, including, but not limited to, the Political Reform Act of 1974 (Government Code Section 81000, et seq.) and Government Code Sections 1090-1092. Contractor covenants that none of Contractor’s officers or principals have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of the services hereunder, including in any manner in violation of the Political Reform Act. Contractor further covenants that in the performance of this Agreement, no person having such interest shall be used by Contractor as an officer, employee, agent, or subcontractor.
Contractor further covenants that Contractor has not contracted with nor is performing any Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
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11 [Name of Contractor]
Form Revised February 2023
services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City and further covenants and agrees that Contractor and/or its subcontractors shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City prior to the completion of the work under this Agreement.
6.14. Prohibited Employment. Contractor will not employ any regular employee of City while this Agreement is in effect.
6.14. Order of Precedence. In the event of an inconsistency in this Agreement and any of the attached Exhibits, the terms set forth in this Agreement shall prevail. If, and to the extent this Agreement incorporates by reference any provision of any document, such provision shall be deemed a part of this Agreement. Nevertheless, if there is any conflict among the terms and conditions of this Agreement and those of any such provision or provisions so incorporated by reference, this Agreement shall govern over the document referenced.
6.16. Costs. Each party shall bear its own costs and fees incurred in the preparation and negotiation of this Agreement and in the performance of its obligations hereunder except as expressly provided herein.
6.17. No Third Party Beneficiary Rights. This Agreement is entered into for the sole benefit of City and Contractor and no other parties are intended to be direct or incidental beneficiaries of this Agreement and no third party shall have any right in, under or to this Agreement.
6.18. Headings. Paragraphs and subparagraph headings contained in this Agreement are included solely for convenience and are not intended to modify, explain or to be a full or accurate description of the content thereof and shall not in any way affect the meaning or interpretation of this Agreement.
6.19. Construction. The parties have participated jointly in the negotiation and drafting of this Agreement and have had an adequate opportunity to review each and every provision of the Agreement and submit the same to counsel or other consultants for review and comment. In the event an ambiguity or question of intent or interpretation arises with respect to this Agreement, this Agreement shall be construed as if drafted jointly by the parties and in accordance with its fair meaning. There shall be no presumption or burden of proof favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement.
6.20. Amendments. Only a writing executed by the parties hereto or their respective successors and assigns may amend this Agreement.
6.21. Waiver. The delay or failure of either party at any time to require performance or compliance by the other of any of its obligations or agreements shall in no way be deemed a waiver of those rights to require such performance or compliance. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the party against whom enforcement of a waiver is sought. The waiver of any right or remedy in respect to any occurrence or event shall not be deemed a waiver of any right or remedy in respect to any other occurrence or event, nor shall any waiver constitute a continuing waiver.
6.22. Severability. If any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable in any circumstance, such determination shall not Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
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12 [Name of Contractor]
Form Revised February 2023
affect the validity or enforceability of the remaining terms and provisions hereof or of the offending provision in any other circumstance. Notwithstanding the foregoing, if the value of this Agreement, based upon the substantial benefit of the bargain for any party, is materially impaired, which determination made by the presiding court or arbitrator of competent jurisdiction shall be binding, then both parties agree to substitute such provision(s) through good faith negotiations.
6.23. Counterparts and Electronic Signatures. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original. All counterparts shall be construed together and shall constitute one agreement. Counterpart written signatures may be transmitted by facsimile, email or other electronic means and have the same legal effect as if they were original signatures.
6.24. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
6.25. Taxpayer Identification Number. Contractor shall provide City with a complete Request for Taxpayer Identification Number and Certification, Form W9, as issued by the Internal Revenue Service.
CITY OF WEST COVINA,
A municipal corporation
__________________________________ Date: __________________________ [Name]
[Mayor or City Manager]
CONTRACTOR
__________________________________ Date: __________________________ Signature
__________________________________
Name and Title
ATTEST:
__________________________________
Lisa Sherrick
Assistant City Clerk
APPROVED AS TO FORM:
Note: City reserves the right to modify, amend and/or strike any provision of this sample agreement prior to the award of a contract.
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13 [Name of Contractor]
Form Revised February 2023
__________________________________ Date: __________________________ Thomas P. Duarte
City Attorney
APPROVED AS TO INSURANCE:
__________________________________ Date: __________________________ Lisa Handy
Interim Human Resources and Risk
Management Director
Arterials in West Covina, California
North–South Streets
Azusa Avenue (SR-39)
Barranca Street
Citrus Avenue
Glendora Avenue
Grand Avenue
Hollenbeck Avenue
Lark Ellen Avenue
Orange Avenue
Sunset Avenue
Vincent Avenue
Valinda Avenue
Vincent Avenue
East–West Streets
Amar Road
Badillo Street
Cameron Avenue
Cortez Street
Doublegrove Street
Francisquito Avenue
Garvey Avenue North
Garvey Avenue South
Puente Avenue
Rowland Avenue
Vine Avenue
Walnut Creek Parkway
Workman Avenue
ATTACHMENT NO. 2
ATTACHMENT NO. 3
AGENDA ITEM NO. 10
AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: December 16, 2025
TO: Mayor and City Council
FROM: Milan Mrakich, Acting City Manager
SUBJECT: FISCAL YEAR 2025-26 CAPITAL IMPROVEMENTS PROGRAM (CIP) UPDATE RECOMMENDATION:
It is recommended that the City Council receive and file the Fiscal Year 2025-26 Capital Improvement Program (CIP) project status update.
BACKGROUND:
A Capital Improvement Program (CIP) is a plan, usually four to ten years, which identifies capital projects and equipment purchases, provides a planning schedule and identifies options for financing the plan. The plan provides a link to the annual budget. State planning law requires that the City Planning Commission review the CIP to ensure that it is consistent with the General Plan.
Project delivery is the key. As part of the process, the majority of the CIP projects that are fully funded are required to go through complex and often lengthy steps leading into their implementation and construction phase. The steps include: project planning, scope of improvements, preliminary cost estimating, design phase, which often requires issuing a Request for Proposals (RFPs) for design consultant selection, preparation of bid documents which consist of construction plans, specifications and cost estimates, authorization to bid, bidding, bid evaluation, recommendation for award of construction contract, and finally construction.
DISCUSSION:
The purpose of this report is to provide an update on the Capital Improvement Projects for the City including work completed in 2025 as well as projects underway as a part of the FY25/26 Capital Improvement Program (CIP).
LEGAL REVIEW:
The City Attorney's Office has reviewed the staff report.
Prepared by: Robert Ortega, CIP Project Manager
Additional Approval: Roxanne E. Lerma, Assistant City Manager Attachments
Attachment No.1 - CIP FY2025-26 Update
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability A Creative and Active Community
A Well-Planned Community
Enhance City Image and Effectiveness
An Accessible Community
CITY COUNCIL MEETING
DECEMBER 16, 2025
FY2025-26 CAPITAL IMPROVEMENTS PROGRAM (CIP) UPDATE
Engineering Division
ATTACHMENT NO.1
CAPITAL
IMPROVEMENTS
PROGRAM (CIP)
UPDATE
CIP Overview
2025 Projects Completed
Projects Underway
Upcoming Projects
CAPITAL
IMPROVEMENT
PROGRAM
OVERVIEW
Capital Improvement Program (CIP)
Identifies capital projects and equipment purchases.
Is used for planning and scheduling construction and purchases.
Identifies options for funding and financing projects.
Is based on the City Council adopted annual budget.
CIP Phases
Planning/Environmental Review
Design
Purchasing/Procurement
Construction
PROJECTS COMPLETED IN 2025
Southside Sewer CIPP
Lining – February 2025
Senior Center Roof
Replacement & HVAC
W/UV Covid
Treatment System –
April 2025
2024 Annual Concrete
SW and Curb-Gutter
Repair Program –
April 2025
ADA Transition Plan –
July 2025
SCE Metal Streetlight
Replacement – August
2025
PROJECTS COMPLETED IN 2025 - CONTINUED
Fy23-24 Residential
Street Rehabilitation
Project – August 2025
BKK Detention Basin
Remediation –
October 2025
Fire Station 2 & 4
Flooring Replacement
– October 2025
Citywide Pedestrian &
Vehicle Traffic Safety
Improvements –
October 2025
Palmview Park Roof
Replacement –
October 2025
Projects
Underway
Friendship Park Improvements
• Currently in design for improvements to the park including • Restroom improvements
• Basketball court lighting improvements
• ADA improvements throughout the park
• Design near completion
• Construction anticipated summer 2026
HSIP Cycle 10 – Citywide Traffic Signal Improvements
• Currently in construction at 10 intersection.
• Includes implementation of left turn phasing and various other improvements
• Grant funded as part of $3.8 million grant
• Anticipated completion in early 2026
SCE Underground District No. 8 – Merced Ave
• SCE led project to underground above ground utilities along Merced Ave between Orange Ave and Sunset Ave
• Anticipated completion in early 2026
Southside Sewer Replacement (Phase 2)
• Phase 2 to completed sewer rehabilitation completed in 2025 • Increasing capacity of sewer lines in the shadow oak area • Construction anticipated to start in spring 2026
Fire Station 1 Replacement Design
• Currently in design
• Design on hold pending completion of financial analysis of project • Design being completed for replacement of Fire Station 1 to the northeast corner of the Civic Center Campus
• Designs anticipated to be completed in 2026
Cortez Park Pathway lighting
• Currently in construction with long lead time materials ordered. • Improving lighting along Cortez Park pathways and northern parking lot.
• Installing additional lighting around park with solar powered lights. • Anticipated to begin construction in early 2026
Projects
Underway
Azusa Sewer Lift Station Fence
• Fencing materials ordered and received
• Installing fencing around recently completed lift station improvements for security
• Anticipated to be completed in 2025
Street Sweeping Signage Installation Phase 1
• Currently in construction throughout City
• Work substantially completed and will be fully completed in 2025
• Phase 2 to take place to update signage to reflect alternating side street sweeping
City Hall ADA Improvements Design
• Currently in design phase
• Proposing improvements to meet ADA standards for the City Council Chamber, City Hall Elevators, and 2nd & 3rd floor restrooms in City Hall
• Design anticipated to be completed in early 2026 and begin phased construction in 2026
Projects
Underway
Citrus at Cameron Signal Design
• Currently in design
• Design will implement a 4-way traffic signal at the intersection of Citrus and Cameron including left turn phasing and a rest on red • Construction pending identification of funding
ATP Cycle 6 – Safe Routes to School
• Currently in design
• Traffic improvements at schools throughout the City
• Part of a $2.6 million grant secured by the City
• Construction pending completion of design and approval from Caltrans. Anticipated in late 2026.
Azusa Corridor Signal Synchronization
• Currently in design phase
• Proposing improvements to meet ADA standards and provide signal synchronization for improved traffic mobility along the Azusa Ave corridor
• Part of a $7 million grant secured by the City
• Design anticipated to be completed in summer 2026 with Caltrans approval to go to bid in September 2026
Projects
Underway
Annual Concrete Sidewalk and Curb-Gutter Repair FY
25-26
• Currently in bidding phase
• Improvements to concrete sidewalk, curb-gutter, and driveways throughout the City
• Includes resident requested repairs and ADA improvements • Anticipated to begin construction in early 2026
Hillside Mitigation & Fire Prevention Project
• Currently in design phase
• Implementation of fire mitigation in and around Galster Park • Anticipated to start construction in early 2026
FY24-25 Street Rehabilitation
• Currently in bidding phase
• Improvements to pavement in zone 12 as identified by the City Pavement Management Plan (PMP)
• Includes CDBG funding to complete improvements in Zone 1 of PMP Projects
Underway
UPCOMING CIP PROJECTS
Del Norte Park
Improvements
Citywide Pedestrian &
Vehicle Traffic Safety
Improvements FY25-26
Trash Capture Device
Installation
Orangewood Park
Improvements
FY25-26 Street
Rehabilitation
Sewer Master Plan
Update
Street Underpass Pump
Replacement
Sportsplex Pour & Play
Replacement
West Covina Parkway
Median Improvements
Street Sweeping Sign
Installation Phase 2
Cameron Avenue
Complete Streets
Improvements ($1
million federally funded)
HSIP Cycle 12 Traffic
Signal improvements
($4.7 million grant
funded)
Measure M MSP Cycle
3 Bus Shelter & traffic
improvements ($1.7
million grant funded)
Thank you
&
Questions
AGENDA ITEM NO. 11
AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: December 16, 2025
TO: Mayor and City Council
FROM: Milan Mrakich, Acting City Manager
SUBJECT: REVIEW OF STANDING RULES AND RULES OF DECORUM
RECOMMENDATION:
It is recommended that the City Council provide direction.
BACKGROUND:
The West Covina Municipal Code establishes the procedures for City Council meetings and the rules of debate, identifying Robert’s Rules of Order as the parliamentary authority governing City Council conduct. On March 4, 2025, the City Council adopted Ordinance No. 2528, which amended provisions of the Municipal Code relating to public participation and decorum at City Council meetings.
In addition to the Municipal Code, the City maintains Standing Rules, adopted on February 1, 2000, which outline council values and provide guidance on communication with staff, the role of the Mayor, the use of City letterhead, and interactions among Council Members and with the public during meetings.
At the City Council meeting of December 2, 2025, Mayor Letty Lopez-Viado requested that a Code of Conduct be developed to promote orderly, efficient, and respectful interactions among City Council Members during Council meetings. The Mayor has requested an opportunity for the City Council to review the existing rules and guidelines and consider any modifications or updates.
DISCUSSION:
Periodically reviewing established practices, such as the City Council’s Standing Rules and Rules of Decorum, is considered a best practice for maintaining transparency, accountability, and effective governance. At this time, staff is seeking formal direction from the City Council on whether any updates or clarifications are needed to improve meeting procedures, enhance public participation, or address emerging issues. Provided for review are:
Attachment No. 1: Standing Rules adopted by the City Council on February 1, 2000 Attachment No. 2: City of West Covina Municipal Code Division 2 of Article II of Chapter 2; Sections 2-50 and 2-51
In preparation for this discussion, staff has identified several areas of interest that have been raised by various City Council Members during recent meetings:
Office hours
Use of copy machines
Posting of Flyers of non-City events at City facilities Use of the Mayor’s Office
Access to City facilities
Representation on social media
Clarification of past practices
Procedures for removing City Council Members from the dais during City Council meetings Staff seeks the Council’s input on whether these topics, or any others identified by the City Council, warrant updates to the Standing Rules, Rules of Decorum, or related administrative policies.
LEGAL REVIEW:
The City Attorney's Office did not review this staff report.
OPTIONS:
Staff is seeking direction from the City Council.
Prepared by: Roxanne E. Lerma, Assistant City Manager
Attachments
Attachment No. 1 - Standing Rules
Attachment No. 2-City of West Covina Municipal Code Division 2 of Article II of Chapter 2;Sections 2-50 and 2-51
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Achieve Fiscal Sustainability and Financial Stability
A Well-Planned Community
Maintain Good Intergovernmental Relations
Enhance City Image and Effectiveness
An Accessible Community
1 City of West Covina Standing Rules
1. General
a. To take courageous action when necessary, to keep West Covina on the growing edge of well run, well managed innovative cities. b. Council provides leadership and participates in regional, State and national programs and meetings.
c. Council looks to Commissions and Committees for independent advice and some legislative actions.
d. Other community leaders are included in the City government system. e. There is extensive citizen participation and work on City programs. f. We stress training for staff, Council and Commission members. g. Council Members will inform the City Manager's secretary when they will be out of town and it will be placed on the Council calendar. h. Council Members receive the same information when possible: citizen complaints, letters, background, etc.
i. Council Members will return unwanted reports and documents to staff for distribution to the public and/or recycling.
j. At 11:00 p.m., the City Council will determine which of the remaining agenda items can be considered and acted upon prior to 12:00 midnight and will continue all other items on which additional time is required until a future City Council meeting. All meetings are scheduled to terminate at 12:00 midnight.
2. Council Values
a. The Council and City Manager are a participatory team. b. The Mayor and City Council are peers and have equal status and the City Manager shall equally respond to their needs.
c. High energy and achievement oriented.
d. Council Members shall accord the utmost courtesy to each other, to City Employees and to the public appearing before the Council, and shall refrain at all times from rude and derogatory remarks, reflections as to ATTACHMENT NO. 1
2 integrity, abusive comments, and statement as to motives and personalities.
e. There are no phonies.
f. There is humor.
g. Traditions are respected, but not binding.
3. Council Interaction and Communication
a. Council Members have the responsibility to report to Council on the work progress of ad hoc committees and/or other regional, State and national board/agency/group activities in which they are involved. b. It is the individual's responsibility to initiate resolution of problems as soon as possible.
c. Relationships are informal, but not in public. Be aware of the impact on, and perception of, the public.
d. Council Members will be flexible in covering for each other. e. Council ad hoc committees:
i. belong to the council as a whole; they are not territorial. ii. are temporary and must conform to the Brown Act. They work at the direction of the Council and they report to the Council. iii. members are responsible for keeping the rest of the Council informed, and council members are responsible for advising subcommittees if they desire more information or would like to give input.
iv. before moving in new directions, committee members will seek new directions from the rest of the Council.
4. Council Interaction and Communication with Staff
a. Council Members should always feel free to go to the City Manager. b. When a Council Member is unhappy with a department he/she should always talk it over with the City Manager and/or the Assistant City Manager, not the Department Head.
c. The City Manager advises the Council of any serious violations of this norm.
d. Council Members shall work through the City Manager on requests for secretarial services or assistance that involve large projects or mailings.
3 e. Council Members shall not meet with department staff or make requests of them without the prior approval of the Department Head or the City Manager.
f. Requests by Council Members for reports, studies or investigations that are not readily available must be placed on the City Council agenda as items of business and must be approved by a majority of the City Council. g. At no time shall Council Members engage in conduct that substantially and unreasonably interferes with the ability of any other Council Member, member of any appointed board or commission or any City employee to perform his or her official duties or that creates an objectively intimidating or hostile work environment.
h. At all times Council Members shall conduct themselves so as to ensure that their image and appearance befit the occasion and reflect their position within the community.
i. Council will be informed by staff when an unusual event occurs with which the public would be concerned; e.g., anyone wounded by gunfire, area cordoned off by police or fire, etc.
j. If a procedure for addressing a certain situation or issue is unclear, the City Manager will refer the matter to the Council leadership (the Mayor and Mayor Pro Tern). If unable to resolve the matter, the Mayor and Mayor Pro Tern may refer resolution of the situation or issue to the entire City Council for further guidance.
5. Mayor's Role
a. Each Mayor operates somewhat uniquely from past Mayors; the role is defined by the person based on their individual style.
b. It shall be the prerogative of the Mayor, taking into consideration relative length of Council service, individual Council Member preference and equivalency, to assign individual Council Members to various committees.
6. Use of City Letterhead
a. If the Council has taken an official position on an issue another member may not use City letterhead to present an opposing view. b. Council Member letterhead may be used to present a member's personal viewpoint on an item only, if such correspondence clearly states that the views do not represent that of the Council as a whole.
c. Council Members may use Council member letterhead for:
i. Opinions identified as that of the Council Member's view
4 ii. Personal positions regarding legislation before a body of government.
iii. Communication with constituents.
d. Council Members may not use Council Member letterhead for:
i. Personal business.
ii. All City Council positions will be stated over the signature of the Mayor only.
7. Public Meetings
a. The Consent Calendar shall be used judiciously for such matters as routine City business, some types of appeals and items already approved in the adopted budget.
b. The Mayor may survey the audience at any time for the purpose of moving agenda items forward to accommodate those in attendance and who wish to speak.
c. Treat everyone with courtesy - inappropriate behavior includes derogatory, snappy and sarcastic comments directed to a member of the audience. d. Treat the public equally; refer to individuals by surnames. Familiarity with members of the public may interfere with the process of fairness. e. If members of the audience become agitated, the Mayor shall call a short recess for the purpose of Council Members going into the audience to talk with individuals.
f. Voting
i. Everyone shall have an opportunity to speak before voting on a motion.
ii. On split votes, each member shares his/her views about the issue and the reasons for his/her vote.
iii. Once a vote is taken, Council Members will abide by the action taken.
g. Everyone shall have an opportunity to speak before voting on a motion. h. On split votes, each member shares his/her views about the issue and the reasons for his/her vote.
i. Once a vote is taken. Council Members will abide by the action taken. j. No violation of Executive Session confidentiality will be tolerated; Council Members will not talk to effected/opposing parties or anyone else (press,
5 etc.) regarding Executive Session items without Council direction ad concurrence.
Adopted by the City Council February 1, 2000.
City of West Covina Municipal Code
Division 2 of Article II of Chapter 2
Sections 2-50 Decorum-Required ; and 2-51 Enforcement of Decorum
Sec. 2-50. - Decorum—Required
(a) While the city council is in session, council members shall preserve order and decorum, and a council member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any council member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. (b) Members of the public shall not willfully disrupt the meeting or act in a manner that actually disrupts, disturbs, impedes, impairs, or renders infeasible the orderly conduct of the meeting.
For the purposes of this Code, “willfully disrupt” includes, but is not limited to, continuing to do any of the following after being warned by the presiding officer that the behavior is disrupting the meeting and failure to cease the behavior may result in removal from the meeting:
(1) Addressing the mayor or city council without first being recognized. (2) Persisting in addressing a subject or subjects, other than that before the mayor and city council.
(3) Repetitiously addressing the same subject.
(4) Failing to relinquish the podium when directed to do so. (5) From the audience, interrupting or attempting to interrupt, a speaker, the presiding officer, a council member, or a staff member, or shouting or attempting to shout over a speaker, the presiding officer, a council member or a staff member. (6) From the audience, engaging in disorderly, disruptive, or boisterous conduct, including, but not limited to, handclapping, stomping of feet, whistling, making noise, use of abusive, threatening or profane language or obscene gestures, yelling, obstructing the view of other audience members, or similar conduct which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting. (7) As a speaker, making slanderous or profane remarks or using loud, threatening, or abusive language which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting; interrupting or attempting to interrupt the presiding officer, a council member, or a staff member; shouting over or attempting to shout over the presiding officer, a council member, or a staff member; or engaging in any other disorderly conduct which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting. Nothing in this section or any rules of the city council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the city or of the acts or omissions of the city council. 8) Engaging in behavior that constitutes use of force or a true threat of force.
ATTACHMENT NO. 2
(c) It shall be unlawful to violate the provisions of this section. A person violating this section may be removed and barred from further participation at the meeting at which the violation occurs. (d) If any subsection, sentence, clause, or phrase or word of this section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this section. The city council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional.
Sec. 2-51. - Enforcement of Decorum.
The chief of police or any member or members of the police department or other members of the city staff may be designated by the council to be sergeant-at-arms when, in the opinion of the presiding officer, the services of a sergeant-at-arms is necessary, and the sergeant-at-arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum in accordance with section 2-50 at the council meeting, including, but not limited to, removing and barring from further participation at the meeting any person who is willfully disrupting the orderly conduct of the meeting.