West Covina City Council
January 6, 2026

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
Updated Agenda: 12.30.2025 Added Presentation by the Fire Department and Agenda Item (No. 4) Consideration of the Fourth Quarter Financial Report and Budget Amendment for Fiscal Year 2024-25
Updated Agenda Attachment - Item No. 1: 1.6.2025 Attached Updated Draft Ordinance No. 2536 JANUARY 6, 2026, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Letty Lopez-Viado
Mayor Pro Tem Ollie Cantos
Councilwoman Rosario Diaz
Councilmember Brian Gutierrez
Councilman Tony Wu
Please turn off all cell phones and other electronic devices prior to entering the Council Chambers

AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at a Council meeting, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8am to 5pm Monday through Thursday. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk’s Office, Room 317 of City Hall located at 1444 W.

Garvey Avenue South, West Covina, during normal business hours.

NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary.

PUBLIC COMMENTS

ADDRESSING THE CITY COUNCIL
Any person wishing to address the City Council on any matter listed on the agenda, excluding any matter set for a public hearing, or on any other matter within their jurisdiction must complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk prior to the commencement of Oral Communications. No speaker cards will be accepted after the commencement of Oral Communications, except at the discretion of the Presiding Officer.

Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. Comments are limited to three (3) minutes per speaker, unless modified by the Presiding Officer or the City Council.

Any testimony or comments regarding a matter set for a public hearing will be heard during the hearing.

While members of the public are free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the meeting, including, but not limited to, speaking off topic, speaking beyond the speaker’s allotted time limit, making slanderous or profane remarks or using loud, threatening, or abusive language which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting. Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. The City of West Covina will not tolerate harassment based upon a person’s race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, gender, sexual orientation, or age.

RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda.

AGENDA
CITY OF WEST COVINA
CITY COUNCIL/SUCCESSOR AGENCY

TUESDAY JANUARY 6, 2026, 7:00 PM
REGULAR MEETING

INVOCATION
Led by Pastor Martinez from Amazing Love Ministries

PLEDGE OF ALLEGIANCE
Led by Councilwoman Rosario Diaz

ROLL CALL

REPORTING OUT FROM CLOSED SESSION

PRESENTATIONS
Presentation by the Fire Department Celebrating the Department's 75th Anniversary

CITY MANAGER'S REPORT
City Manager's report on current City projects.

ORAL COMMUNICATIONS - Three (3) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.

CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote.

There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action.

COMMUNITY DEVELOPMENT
1) CONSIDERATION OF AN ORDINANCE TO ADOPT BY REFERENCE THE 2026 LOS 1) CONSIDERATION OF AN ORDINANCE TO ADOPT BY REFERENCE THE 2026 LOS

ANGELES COUNTY BUILDING, ELECTRICAL, PLUMBING, MECHANICAL, RESIDENTIAL, AND EXISTING BUILDING CODES, WHICH ADOPT BY REFERENCE THE 2025

CALIFORNIA BUILDING, ELECTRICAL, PLUMBING, MECHANICAL, RESIDENTIAL, AND

EXISTING BUILDING CODES, WITH CERTAIN AMENDMENTS, ADDITIONS AND

DELETIONS THERETO AND RESOLUTION MAKING FINDINGS REGARDING THE NEED FOR MODIFICATIONS TO THE PROVISIONS OF THE 2025 CALIFORNIA CODES It is recommended that the City Council:

1. Adopt the following resolution:

RESOLUTION NO. 2026-03 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, MAKING FINDINGS REGARDING THE NEED FOR MODIFICATIONS TO PROVISIONS OF THE 2025 CALIFORNIA BUILDING

STANDARDS CODE DUE TO LOCAL CLIMATIC, GEOLOGICAL OR

TOPOGRAPHICAL CONDITIONS

2. Introduce the following ordinance:

ORDINANCE NO. 2536 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTERS 7 AND 9 OF THE WEST COVINA MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2026 LOS ANGELES COUNTY BUILDING CODE (TITLE 26), ELECTRICAL CODE (TITLE 27), PLUMBING CODE (TITLE 28), MECHANICAL CODE (TITLE 29), RESIDENTIAL CODE (TITLE 30), AND EXISTING BUILDING CODE (TITLE 33), WHICH ADOPT BY REFERENCE THE 2025 CALIFORNIA BUILDING CODE, ELECTRICAL CODE, PLUMBING CODE,

MECHANICAL CODE, RESIDENTIAL CODE, AND EXISTING BUILDING CODE, WITH

CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS THERETO

3. Schedule a public hearing on January 20, 2026, to consider the adoption of Ordinance No. 2536.

FINANCE DEPARTMENT
2) CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE

CITY AND THE WEST COVINA POLICE SUPPORT SERVICES ASSOCIATION (WCPSSA) It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. 2026-02 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, APPROVING THE MEMORANDUM OF

UNDERSTANDING BETWEEN THE CITY OF WEST COVINA AND CITY OF WEST COVINA POLICE SUPPORT SERVICES ASSOCIATION FOR THE PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2028
3) CONSIDERATION OF AMENDING PURCHASING THRESHOLDS
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. 2026-01 - A RESOLUTION OF THE CITY COUINCIL OF THE CITY

OF WEST COVINA, CALIFORNIA, AMENDING PROCUREMENT THRESHOLDS AND

APPROVAL REQUIREMENTS FOR THE SALE, EXCHANGE, AND DISPOSAL OF SURPLUS EQUIPMENT IN ACCORDANCE WITH SECTIONS 2-328 AND 2-336 OF DIVISION 2 OF ARTICLE VII OF CHAPTER 2 OF THE WEST COVINA MUNICIPAL CODE

4) CONSIDERATION OF THE FOURTH QUARTER FINANCIAL REPORT AND BUDGET AMENDMENT FOR FISCAL YEAR 2024-25
It is recommended that the City Council take the following actions:

1. Receive and file the Fourth Quarter Financial Report for Fiscal Year 2024-25; and

2. Adopt the following resolution:

RESOLUTION No. 2026-04 OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,

CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 (BA 2025-23)

END OF CONSENT CALENDAR

DEPARTMENTAL REGULAR MATTERS

COMMUNITY DEVELOPMENT
5) CONSIDERATION OF CITY POLICY REGARDING INSTALLATION OF PRIVATELY OWNED

SURVEILLANCE CAMERAS IN PUBLIC RIGHT-OF-WAY
It is recommended that the City Council provide direction.

MAYOR/COUNCILMEMBERS REPORTS
AB 1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.)

CITY COUNCIL COMMENTS

ADJOURNMENT
Next Tentative City Council Meeting
Regular Meeting Janurary 20, 2026 7:00 PM
RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:

Section 2-47. - Addressing the council.

Pursuant to the California Government Code, any person wishing to address the city council on any matter on the agenda or on any other matter within their jurisdiction, excluding any matter set for a public hearing, may do so upon first securing the recognition of the presiding officer during the time designated as “Oral Communications” on the agenda. The city council may not act on any item unless it is listed on the agenda.

Section 2-48. - Manner of addressing city council; time limit; persons addressing may be sworn. (a) Each person wishing to address the city council shall submit a speaker card to the city clerk prior to the commencement of the time designated for oral communications. No speaker cards will be accepted after the commencement of oral communications, except at the discretion of the presiding officer. (b) When called forward by the presiding officer or the city clerk, each person addressing the city council shall step up to the podium and give his or her name and city of residence in an audible tone of voice for the record. (c) Each person addressing the city council during oral communications shall limit his or her comments to three (3) minutes, unless the time limit is modified by the presiding officer or the city council. In order to provide all speakers the opportunity to participate in oral communications, the presiding officer or the city council may reduce the time limit to allow reasonable time for all speakers to address the city council.
(d) All remarks shall be addressed to the city council as a body and not to any member thereof. No person, other than the city council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the city council, without the permission of the presiding officer. No question shall be asked of a council member except through the presiding officer.
(e) The presiding officer may require any person to be sworn as a witness before addressing the city council on any subject.

Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the California Penal Code.

Section 2-50. - Decorum—Required.
(a) While the city council is in session, council members shall preserve order and decorum, and a council member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any council member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. (b) Members of the public shall not willfully disrupt the meeting or act in a manner that actually disrupts, disturbs, impedes, impairs, or renders infeasible the orderly conduct of the meeting. For the purposes of this Code, “willfully disrupt” includes, but is not limited to, continuing to do any of the following after being warned by the presiding officer that the behavior is disrupting the meeting and failure to cease the behavior may result in removal from the meeting:
(1) Addressing the mayor or city council without first being recognized. (2) Persisting in addressing a subject or subjects, other than that before the mayor and city council. (3) Repetitiously addressing the same subject.
(4) Failing to relinquish the podium when directed to do so. (5) From the audience, interrupting or attempting to interrupt, a speaker, the presiding officer, a council member, or a staff member, or shouting or attempting to shout over a speaker, the presiding officer, a council member or a staff member. (6) From the audience, engaging in disorderly, disruptive, or boisterous conduct, including, but not limited to, handclapping, stomping of feet, whistling, making noise, use of abusive, threatening or profane language or obscene gestures, yelling, obstructing the view of other audience members, or similar conduct which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting.
(7) As a speaker, making slanderous or profane remarks or using loud, threatening, or abusive language which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting; interrupting or attempting to interrupt the presiding officer, a council member, or a staff member; shouting over or attempting to shout over the presiding officer, a council member, or a staff member; or engaging in any other disorderly conduct which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting. Nothing in this section or any rules of the city council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the city or of the acts or omissions of the city council. (8) Engaging in behavior that constitutes use of force or a true threat of force. (c) It shall be unlawful to violate the provisions of this section. A person violating this section may be removed and barred from further participation at the meeting at which the violation occurs. (d) If any subsection, sentence, clause, or phrase or word of this section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this section. The city council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional.

Section 2-51. - Enforcement of decorum.

The chief of police or any member or members of the police department or other members of the city staff may be designated by the council to be sergeant-at-arms when, in the opinion of the presiding officer, the services of a sergeant-at-arms is necessary, and the sergeant-at-arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum in accordance with section 2-50 at the council meeting, including, but not limited to, removing and barring from further participation at the meeting any person who is willfully disrupting the orderly conduct of the meeting.

Section 2-52. Persons authorized to be within council area.

No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council.

The following are excerpts from the Penal Code:

Section 148. Resisting public or peace officers or emergency medical technicians in discharge of their duties; Removal of weapon from person or presence of public or peace officer. (a) (1) Every person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety Code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment.

Section 403. Disturbance of assembly or meeting other than religious or political.

Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 302 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.

AGENDA ITEM NO. 1

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: January 6, 2026
TO: Mayor and City Council
FROM: Milan Mrakich, Acting City Manager
SUBJECT: CONSIDERATION OF AN ORDINANCE TO ADOPT BY REFERENCE THE 2026 LOS

ANGELES COUNTY BUILDING, ELECTRICAL, PLUMBING, MECHANICAL,

RESIDENTIAL, AND EXISTING BUILDING CODES, WHICH ADOPT BY REFERENCE THE 2025 CALIFORNIA BUILDING, ELECTRICAL, PLUMBING, MECHANICAL,

RESIDENTIAL, AND EXISTING BUILDING CODES, WITH CERTAIN AMENDMENTS,

ADDITIONS AND DELETIONS THERETO AND RESOLUTION MAKING FINDINGS REGARDING THE NEED FOR MODIFICATIONS TO THE PROVISIONS OF THE 2025

CALIFORNIA CODES
RECOMMENDATION:

It is recommended that the City Council:

1. Adopt the following resolution:

RESOLUTION NO. 2026-03 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, MAKING FINDINGS REGARDING THE NEED FOR MODIFICATIONS TO PROVISIONS OF THE 2025 CALIFORNIA BUILDING STANDARDS CODE DUE TO LOCAL

CLIMATIC, GEOLOGICAL OR TOPOGRAPHICAL CONDITIONS

2. Introduce the following ordinance:

ORDINANCE NO. 2536 - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, AMENDING CHAPTERS 7 AND 9 OF THE WEST COVINA MUNICIPAL CODE TO ADOPT BY REFERENCE THE 2026 LOS ANGELES COUNTY BUILDING CODE (TITLE 26), ELECTRICAL CODE (TITLE 27), PLUMBING CODE (TITLE 28), MECHANICAL CODE (TITLE 29), RESIDENTIAL CODE (TITLE 30), AND EXISTING BUILDING CODE (TITLE 33), WHICH ADOPT BY REFERENCE THE 2025 CALIFORNIA BUILDING CODE, ELECTRICAL

CODE, PLUMBING CODE, MECHANICAL CODE, RESIDENTIAL CODE, AND EXISTING

BUILDING CODE, WITH CERTAIN AMENDMENTS, ADDITIONS AND DELETIONS THERETO

3. Schedule a public hearing on January 20, 2026, to consider the adoption of Ordinance No. 2536.

BACKGROUND:

The State of California, through the California Building Standards Commission, updates the California The State of California, through the California Building Standards Commission, updates the California Building Standards Code (Title 24, California Code of Regulations) every three years. These standards comprise multiple parts including the Building, Residential, Electrical, Plumbing, Mechanical, and Existing Building Codes.

The 2025 California Building Standards Code was published on July 1, 2025, and became effective statewide on January 1, 2026.

Historically, the City of West Covina has adopted by reference the Los Angeles County Codes, which include amendments to the California Codes that address regional and local climatic, geological, and topographical conditions. These local amendments are consistently used throughout the County and by several neighboring cities, ensuring consistency and efficiency in enforcement, permitting, and inspection processes.

On November 25, 2025, the Los Angeles County Board of Supervisors adopted its updated Building, Residential, Electrical, Mechanical, Plumbing, and Existing Building Codes, each incorporating the 2025 California Codes with County-specific amendments supported by express findings of local conditions.

Consistent with past practice, staff is recommending that the City adopt the 2025 California Codes with 2026 Los Angeles County Codes amendments. The California Codes can be viewed at https://www.dgs.ca.gov/BSC/Codes.

DISCUSSION:

The proposed ordinance amends Chapters 7 and 9 of the West Covina Municipal Code to adopt by reference the 2026 Los Angeles County Codes (Titles 26, 27, 28, 29, 30, and 33), which implement the 2025 California Codes with amendments.

The ordinance reorganizes and updates administrative provisions to better align with current City procedures, including revisions to permit expiration terms, fees, and references to modern enforcement practices.

Key updates include:

Adoption of the 2025 California Building Standards Code, effective January 1, 2026.

Incorporation of Los Angeles County amendments to ensure uniformity and consistency.

Adoption of Appendix J (Grading) of the Los Angeles County Building Code, aligning local grading and drainage provisions with County standards.

Local administrative updates within Chapters 7 and 9, including permit processing, appeals, and inspection procedures.

The City’s accompanying Resolution No. 2026-03 identifies the local climatic, geological, and topographical findings that justify amendments under California Health and Safety Code Sections 17958.5 and 17958.7.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and ordinance and approved them as to form.

OPTIONS:

The City Council has the following options:

The City Council has the following options:

1.    Approve Staff's recommendation; or

2.    Provide alternative direction.

Prepared by: Dennis Tarango and Ayla Jefferson- Building Officials Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

This is strictly an administrative item, therefore there is no fiscal impact associated with this action.

Attachments
Attachment No. 1 - Resolution 2026-03
Attachment No. 2 - Deaft Ordinance No. 2536
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
A Well-Planned Community
Expand Economic Development Opportunities
ATTACHMENT NO. 1
RESOLUTION NO. 2026-03

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, MAKING FINDINGS

REGARDING THE NEED FOR MODIFICATIONS TO
PROVISIONS OF THE 2025 CALIFORNIA BUILDING

STANDARDS CODE DUE TO LOCAL CLIMATIC,

GEOLOGICAL OR TOPOGRAPHICAL CONDITIONS
WHEREAS,  California  Health  and  Safety  Code  Section  18938  makes  certain provisions  published  in  the  California  Building  Standards  Code  pursuant  to  California Health and Safety Code Section 17922 applicable to all occupancies throughout the State and effective 180 days after publication by the California Building Standards Commission (“Commission”), or at a later date established by the Commission; and WHEREAS,  California  Health  and Safety  Code Section  17958  permits  cities to amend the  requirements of the California Building Standards Code in accordance with California Health and Safety Code Sections 17958.5 and 17958.7; and WHEREAS, California Health and Safety Code Section 17958.5 permits cities in adopting provisions of the California Building Standards Code to make such modifications in such provisions as a city determines, pursuant to California Health and Safety Code Section  17958.7,  are  reasonably  necessary  because  of  local  climatic,  geological,  or topographical conditions; and
WHEREAS, California Health and Safety Code Section 17958.7  requires that a city, before making modifications pursuant to California Health and Safety Code Section 17958.5,  make  an  express  finding  that  such  modifications  are  reasonably  necessary because of local climatic, geological, or topographical conditions; and WHEREAS,  under  California  Health  and  Safety  Code  Section  17958.7, modifications pursuant to California Health and Safety Code Section 17958.5 may not become effective until the required findings and the modifications have been filed with the California Building Standards Commission; and
WHEREAS, on  November  25,  2025,  the  County  of  Los  Angeles  adopted  by reference  and  amended the  2025 California Building Code, Electrical Code, Plumbing Code, Mechanical Code, Residential Code, and Existing Building Code; and WHEREAS, the City finds that the amendments to the California Building Code, Electrical  Code,  Plumbing  Code,  Mechanical  Code,  Residential  Code,  and  Existing Building Code as adopted by the County of Los Angeles are necessary and appropriate for the City because of local climatic, geologic and/or topographic conditions; and WHEREAS, the Los Angeles County Building, Electrical, Plumbing, Mechanical, Residential, and Existing Building Codes are used throughout the County of Los Angeles and a significant portion of the incorporated cities within the County of Los Angeles; and WHEREAS, the  City  is  located  within the  County  of  Los Angeles,  and the  City Council believes that the findings made by the Los Angeles County Board of Supervisors are applicable to and consistent with the desire of the City to provide the most technically proficient and safe construction codes possible; and
WHEREAS,  the  Los  Angeles  County  Codes  are  common,  readily  available  for purchase, and well known to contractors, engineers, and architects, and WHEREAS,  the  City  finds  that  further  amendments  to  the  2026  Los  Angeles County  Codes  are  necessary  because  of  local  climatic,  geologic  and/or  topographic conditions.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES RESOLVE AS FOLLOWS:

SECTION 1.    The  City  Council  finds  and  declares  that  the  changes  to  the provisions of the 2025 California Building Standards Code set forth in the City’s ordinance adopting  the  2026  Los  Angeles  County  Building,  Electrical,  Plumbing,  Mechanical, Residential,  and Existing Building Codes,  adopting the  2025 California Building Code, Electrical  Code,  Plumbing  Code,  Mechanical  Code,  Residential  Code,  and  Existing Building Code with amendments, are reasonably necessary because of the local climatic, geological, or topographical conditions set forth in Exhibit A in accordance with California Health and Safety Code Section 17958.7.

SECTION 2. The Building Official  shall file  a  copy  of this  Resolution,  including Exhibit  A,  with  the  California  Building  Standards  Commission  in  accordance  with California Health and Safety Code Section 17958.7.

SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall enter  the  same  in  the  book  of  original  resolutions  and  it  shall  become  effective immediately.

APPROVED AND ADOPTED this 6th day of January,2026.

Letty Lopez-Viado
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick, CMC
City Attorney Assistant City Clerk
I,  LISA  SHERRICK,  ASSISTANT  CITY  CLERK  of  the  City  of  West  Covina, California, do hereby certify that the foregoing Resolution No. 2026-03 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 6th day of January, 2026, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick, CMC
AssistantCity Clerk

EXHIBIT A

FINDINGS REGARDING THE NEED FOR AMENDMENTS TO PROVISIONS IN THE 2025 CALIFORNIA BUILDING STANDARDS CODE DUE TO LOCAL CLIMATIC,

GEOLOGICAL OR TOPOGRAPHICAL CONDITIONS
The City of West Covina makes the following findings regarding the need to amend the 2025 California Building Standards Code:

Finding No. 1: Climatic. The City of West Covina has a semi-arid climate with a history of extended periods of draught, and frequent hot, dry winds  (Santa Ana Winds) which compounds the increased risk of the spread of wild- and structure-fires.

Finding No. 2: Geological. The City of West Covina is located within the greater Los Angeles/Long  Beach  region,  which  is  a  densely  populated  area  having  buildings constructed over and near a vast array of earthquake fault systems capable of producing major  earthquakes,  similar to  or  exceeding the  geologic  activities  occurring  during the 1994  Northridge  Earthquake.    The  proposed  amendments  are  intended  to  prevent occupants from being trapped in a building and to allow rescue workers to easily enter after an earthquake. The City of West Covina contains areas of unique geological and topographical features such as steep slopes, non-cohesive soils, and expansive soils.

Finding No. 3: Topographical.  Due to the local topographical and geological conditions of the sites within the greater Los Angeles/Long Beach region and their probabilities for earthquakes, technical amendments are required to address and clarify special needs for buildings constructed on hillside locations.  A SEAOSC and Los Angeles City Joint Task Force  investigated  the  performance  of  hillside  building  failures  after  the  Northridge earthquake.  Numerous hillside failures resulted in loss of life and millions of dollars in damage.

In addition to the findings outlined above, because the City is adopting the 2025 California Building Code, Electrical Code, Plumbing Code, Mechanical Code, Residential Code, and Existing  Building  Code,  as  adopted  and  amended  by  Los  Angeles  County,  the  City Council  hereby  expressly  finds  that  all  changes  and  modifications  to  requirements contained in the building standards published in the California Building Code, Electrical Code, Plumbing Code, Mechanical Code, Residential Code, and Existing Building Code that are contained in the Los Angeles County provisions that are being adopted by the City  are  reasonably  necessary  because  of  local  climatic,  geological,  or  topographical conditions in the County of Los Angeles, including the City of West Covina, due to the potential for seismic activity in the region, topographical conditions that contribute to the spread of wild fires, and climatic conditions that impact air quality and increase the risk of wild fires.

The City Council believes that the findings made by the Los Angeles County Board of Supervisors are applicable to and consistent with the desire of the City to provide the most technically proficient and safe construction codes possible.

Therefore, the City Council hereby makes the findings made by the Los Angeles County Board of Supervisors as outlined in Exhibit B hereto.

EXHIBIT B

FINDINGS
BUILDING CODE AMENDMENTS
Code
Section
Condition Explanation of Amendment
113.5,
113.5.1,
113.5.2
Administrative This is an administrative amendment to clarify that structures meeting the conditions specified and
affected by the 2025 Eaton and Palisades fire are
not required under the Alquist-Priolo Act to conduct
an active fault study.
701A.1
701A.2
Climatic Clarifies the application of Chapter 5 of the
California Wildland Interface Code to harden
additions, alterations, and/or relocated buildings.

Many areas of the County have been designated as
Fire Hazard Severity Zones due to the increased risk
of fire caused by low humidity, strong winds, and dry
vegetation.  Additions, alterations, and/or relocated
buildings have the same fire risk as new buildings.
701A.3
701A.5
701A.6
Climatic Disallows the use of wood-shingle/wood-shake roofs due to the increased risk of fire in the County caused
by low humidity, strong winds, and dry vegetation in
high fire severity zones in order to further harden
residential buildings against fire risk.
701A.7 Climatic Disallows the use of Class B wood-shingle/woodshake roofs due to the increased risk of fire in the County caused by low humidity, strong winds, and
dry vegetation in high fire severity zones in order to
further harden residential buildings against fire risk. 1031.2.1 Geological The greater Los Angeles/Long Beach region is a densely populated area having buildings constructed
over and near a vast array of earthquake fault
systems capable of producing major earthquakes,
similar to or exceeding the geologic activities
occurring during the 1994 Northridge Earthquake.

The proposed amendment is intended to prevent
occupants from being trapped in a building and to
allow rescue workers to easily enter after an
earthquake.

Table
1507.3.7
Geological Table amended to require proper anchorage for clay or concrete tiles from sliding or rotating due to the
increased risk of significant earthquakes in the
County.  This amendment incorporates the design
provisions developed based on detailed study of the
1994 Northridge and the 1971 Sylmar earthquakes.
1613.8
and
1613.8.1
Geological Observed damages to one- and two-family dwellings of light frame construction after the Northridge
Earthquake may have been partially attributed to
vertical irregularities common to this type of
occupancy and construction.  In an effort to improve
quality of construction and incorporate lesson
learned from studies after the Northridge
Earthquake, the proposed modification to ASCE 7-
22, Section 12.2.3.1, Exception 3, by limiting the
number of stories and height of the structure to two
stories will significantly minimize the impact of
vertical irregularities and concentration of inelastic
behavior from mixed structural systems.  This
proposed amendment is a continuation of an
amendment adopted during previous code adoption
cycles, and is necessary due to the increased risk of
significant earthquakes in the County.
1613.8.2 Geological A joint Structural Engineers Association of Southern California (SEAOSC), Los Angeles County and
Los Angeles City Task Force investigated the
performance of concrete and masonry construction
with flexible wood diaphragm failures after the
Northridge earthquake.  It was concluded at that
Code
Section
Condition Explanation of Amendment
time that continuous ties are needed at specified
spacing to control cross grain tension in the interior
of the diaphragm.  Additionally, there was a need to
limit subdiaphragm allowable shear loads to control
combined orthogonal stresses within the diaphragm.

Recognizing the importance and need to continue
the recommendation made by the task force while
taking into consideration the improved performances
and standards for diaphragm construction today, this
proposal increases the continuous tie spacing limit
to 40 ft in lieu of 25 ft and to use 75% of the
allowable code diaphragm shear to determine the
depth of the sub-diaphragm in lieu of the 300 plf and
is deemed appropriate and acceptable.  Due to the
frequency of this type of failure during the past
significant earthquakes, various jurisdictions within
the Los Angeles region have taken this additional
step to prevent roof or floor diaphragms from pulling
away from concrete or masonry walls.  This
proposed amendment is a continuation of an
amendment adopted during previous code adoption
cycles.
1613.8.3 Geological The inclusion of the importance factor in the referenced Section equation has the unintended
consequence of reducing the minimum seismic
separation distance for important facilities such as
hospitals, schools, police, and fire stations from
adjoining structures.  The proposal to omit the
importance factor from the referenced equation in
Section 12.8.6 will ensure that a safe seismic
separation distance is provided.  This proposed
amendment is a continuation of an amendment
adopted during previous code adoption cycles.
1613.9 Geological
Topographical
Section is added to improve seismic safety of
buildings constructed on or into hillsides.  Due to the local topographical and geological conditions of the
sites within the greater Los Angeles/Long Beach
region and their probabilities for earthquakes, this
technical amendment is required to address and
Code
Section
Condition Explanation of Amendment
clarify special needs for buildings constructed on
hillside locations.  A SEAOSC and Los Angeles City
Joint Task Force investigated the performance of
hillside building failures after the Northridge
earthquake.  Numerous hillside failures resulted in
loss of life and millions of dollars in damage.  These
criteria were developed to minimize the damage to
these structures and have been in use by both the
City and County of Los Angeles for several years
with much success.  This amendment is a
continuation of an amendment adopted during
previous code adoption cycles.
1613.10 Geological The greater Los Angeles/Long Beach region is a densely populated area having buildings constructed
over and near a vast array of fault systems capable
of producing major earthquakes, similar to or
exceeding the geologic activities occurring during
the 1994 Northridge Earthquake.  The proposed
modification requiring safe design and construction
requirements for ceiling suspension systems to
resist seismic loads is intended to minimize the
amount of damage within a building and therefore
needs to be incorporated into the code to assure
that new buildings and additions to existing buildings
are designed and constructed in accordance with
the scope and objectives of the California Building
Code.
1704.6 Geological
Administrative
The language in section 1704.6 of the California
Building Code permits the owner to employ any
registered design professional to perform structural
observations with minimum guidelines.  However, it
is important that the registered design professional
responsible for the structural design has thorough
knowledge of the building he/she designed.  By
requiring the registered design professional
responsible for the structural design, or their
designee, who was involved with the design to
observe the construction, the quality of the
observation for major structural elements and
Code
Section
Condition Explanation of Amendment
connections that affect the vertical and lateral load
resisting systems of the structure will be greatly
increased.  Additional requirements are provided to
help clarify the role and duties of the structural
observer and the method of reporting and correcting
observed deficiencies to the Building Official.  This
amendment is a continuation of an amendment
adopted during previous code adoption cycles, and
is necessary due to the increased risk of significant
earthquakes in the County.
1704.6.1 Geological With the higher seismic demand placed on buildings and structures in this region, the language in section
1704.6.1, Item 3, of the California Building Code
would permit many low-rise buildings and structures
with complex structural elements to be constructed
without the benefit of a structural observation.  By
requiring a registered design professional to observe
the construction, the quality of the observation for
major structural elements and connections that
affect the vertical and lateral load resisting systems
of the structure will be greatly increased.  An
exception is provided to permit simple structures and
buildings to be excluded.  This amendment is a
continuation of an amendment adopted during
previous code adoption cycles, and is necessary
due to the increased risk of significant earthquakes
in the County.
1705.3 Geological Results from studies after the 1994 Northridge Earthquake indicated that a significant portion of the
damage was attributable to lack of quality control
during construction resulting in poor performance of
the building or structure.  Therefore, the amendment
restricts the exceptions to the requirement for
special inspection.  This amendment is a
continuation of an amendment adopted during
previous code adoption cycles, and is necessary
due to the increased risk of significant earthquakes
in the County.

Code
Section
Condition Explanation of Amendment
1705.13 Geological In Southern California, very few detached one- or two-family dwellings not exceeding two stories
above grade plane are built as "box-type" structures
specially for those in hillside areas and near the
oceanfront.  Many with steel moment frames or
braced frames, and/or cantilevered columns, can still
be shown as "regular" structures by calculations.

With the higher seismic demand placed on buildings
and structures in this region, the language in
section 1705.13, Item 3, of the California Building
Code would permit many detached one- or twofamily dwellings not exceeding two stories above grade plane with complex structural elements to be
constructed without the benefit of special
inspections.  By requiring special inspections, the
quality of major structural elements and connections
that affect the vertical and lateral load resisting
systems of the structure will be greatly increased.

The exception should only be allowed for detached
one- or two-family dwellings not exceeding two
stories above grade plane assigned to Seismic
Design Categories A, B, and C.
1807.1.4 Climatic
Geological
No substantiating data has been provided to show
that a wood foundation is effective in supporting
buildings and structures during a seismic event while
being subject to deterioration caused by the
combined detrimental effect of constant moisture in
the soil and wood-destroying organisms.  Wood
retaining walls, when they are not properly treated
and protected against deterioration, have performed
very poorly and have led to slope failures.  Most
contractors are typically accustomed to construction
in dry and temperate weather in the Southern
California region and are not generally familiar with
the necessary precautions and treatment of wood
that makes it suitable for both seismic events and
wet applications.  The proposed amendment takes
the necessary precautionary steps to reduce or
eliminate potential problems that may result by using
wood foundations that experience relatively rapid
Code
Section
Condition Explanation of Amendment
decay due to the fact that the region does not
experience temperatures cold enough to destroy or
retard the growth and proliferation of wooddestroying organisms.  This amendment is a continuation of an amendment adopted during
previous code adoption cycles, and is necessary
due to the local climate and the increased risk of
significant earthquakes in the County.
1807.1.6 Geological With the higher seismic demand placed on buildings and structures in this region, it is necessary to take
precautionary steps to reduce or eliminate potential
problems that may result by following prescriptive
design provisions that do not take into consideration
the surrounding environment.  Plain concrete
performs poorly in withstanding the cyclic forces
resulting from seismic events.  In addition, no
substantiating data has been provided to show that
under-reinforced foundation walls are effective in
resisting seismic loads, and may potentially lead to a
higher risk of failure.  It is important that the benefit and expertise of a registered design professional be
obtained to properly analyze the structure and take
these issues into consideration.  This amendment is
a continuation of an amendment adopted during
previous code adoption cycles.
1807.2 Climatic,
Geological
No substantiating data has been provided to show
that wood foundation systems are effective in
supporting buildings and structures during a seismic
event while being subject to deterioration caused by
the combined detrimental effects of constant
moisture in the soil and wood-destroying organisms.

Wood foundation systems not properly treated and
protected against deterioration have performed very
poorly and have led to slope failures.  Most
contractors are typically accustomed to construction
in dry and temperate weather in the Southern
California region and are not generally familiar with
the necessary precautions and treatment of wood
that makes it suitable for both seismic events and
Code
Section
Condition Explanation of Amendment
wet applications.  The proposed amendment takes
the precautionary steps to reduce or eliminate
potential problems that may result in using wood
foundation systems that experience relatively rapid
decay due to the fact that the region does not
experience temperatures cold enough to destroy or
retard the growth and proliferation of wooddestroying organisms.  This proposed amendment is a continuation of an amendment adopted during
previous code adoption cycles.
1807.3.1 Climatic,
Geological
No substantiating data has been provided to show
that wood foundation systems are effective in
supporting buildings and structures during a seismic
event while being subject to deterioration caused by
the combined detrimental effects of constant
moisture in the soil and wood-destroying organisms.

Wood foundation systems not properly treated and
protected against deterioration have performed very
poorly and have led to slope failures.  Most
contractors are typically accustomed to construction
in dry and temperate weather in the Southern
California region and are not generally familiar with
the necessary precautions and treatment of wood
that makes it suitable for both seismic events and
wet applications.  The proposed amendment takes
the precautionary steps to reduce or eliminate
potential problems that may result in using wood
foundation systems that experience relatively rapid
decay due to the fact that the region does not
experience temperatures cold enough to destroy or
retard the growth and proliferation of wooddestroying organisms.  This proposed amendment is a continuation of an amendment adopted during
previous code adoption cycles.
1809.3 and
Figure
1809.3
Geological With the higher seismic demand placed on buildings and structures in this region, it is necessary to take
precautionary steps to reduce or eliminate potential
problems that may result for under-reinforced
footings located on sloped surfaces.  Requiring
Code
Section
Condition Explanation of Amendment
minimum reinforcement for stepped footings is
intended to address the problem of poor
performance of plain or under-reinforced footings
during a seismic event.  This amendment is a
continuation of an amendment adopted during
previous code adoption cycles.
1809.7 and
Table 1809.7
Geological No substantiating data has been provided to show that under-reinforced footings are effective in
resisting seismic loads, and therefore they may
potentially lead to a higher risk of failure.  This
amendment requires minimum reinforcement in
continuous footings to address the problem of poor
performance of plain or under-reinforced footings
during a seismic event.  With the higher seismic
demand placed on buildings and structures in this
region, it is necessary to take precautionary steps to
reduce or eliminate potential problems that may
result by following prescriptive design provisions for
footings that do not take into consideration the
surrounding environment.  It is important that the
benefit and expertise of a registered design
professional be obtained to properly analyze the
structure and take these factors into consideration.

This amendment reflects the recommendations by
the SEAOSC and the Los Angeles City Joint Task
Force, which investigated the performance
deficiencies observed in the 1994 Northridge
Earthquake.  This amendment is a continuation of
an amendment adopted during previous code
adoption cycles.
1809.12 Climatic
Geological
No substantiating data has been provided to show
that timber footings are effective in supporting
buildings and structures during a seismic event while
being subject to deterioration caused by the
combined detrimental effects of constant moisture in
the soil and wood-destroying organisms.  Timber
footings, when they are not properly treated and
protected against deterioration, have performed very
poorly.  Most contractors are typically accustomed to
Code
Section
Condition Explanation of Amendment
construction in dry and temperate weather in the
Southern California region and are not generally
familiar with the necessary precautions and
treatment of wood that makes it suitable for both
seismic events and wet applications.  The proposed
amendment takes the necessary precautionary
steps to reduce or eliminate potential problems,
which may result by using timber footings that
experience relatively rapid decay due to the fact that
the region does not experience temperatures cold
enough to destroy or retard the growth and
proliferation of wood-destroying organisms.  This
amendment is a continuation of an amendment
adopted during previous code adoption cycles, and
is necessary due to the local climate and the
increased risk of significant earthquakes in the
County.
1810.3.2.4 Climatic
Geological
No substantiating data has been provided to show
that timber footings are effective in supporting
buildings and structures during a seismic event while
being subject to deterioration caused by the
combined detrimental effects of constant moisture in
the soil and wood-destroying organisms.  Timber
footings, when they are not properly treated and
protected against deterioration, have performed very
poorly.  Most contractors are typically accustomed to
construction in dry and temperate weather in the
Southern California region and are not generally
familiar with the necessary precautions and
treatment of wood that makes it suitable for both
seismic events and wet applications.  The proposed
amendment takes the necessary precautionary
steps to reduce or eliminate potential problems that
may result by using timber footings that experience
relatively rapid decay due to the fact that the region
does not experience temperatures cold enough to
destroy or retard the growth and proliferation of
wood-destroying organisms.  This amendment is a
continuation of an amendment adopted during
previous code adoption cycles, and is necessary
Code
Section
Condition Explanation of Amendment
due to the local climate and the increased risk of
significant earthquakes in the County.
1905.1 Geological This amendment is intended to carry over critical provisions for the design of concrete columns in
moment frames from the legacy 1997 Uniform
Building Code.  Increased confinement is critical to
the integrity of such columns and these
modifications ensure that it is provided when certain
thresholds are exceeded.  In addition, this
amendment carries over from the legacy 1997
Uniform Building Code a critical provision for the
design of concrete shear walls.  It essentially limits
the use of very highly gravity-loaded walls in being
included in the seismic load resisting system, since
their failure could have catastrophic effect on the
building.  Furthermore, this amendment was
incorporated in the code based on observations from
the 1994 Northridge Earthquake.  Rebar placed in
very thin concrete topping slabs have been
observed in some instances to have popped out of
the slab due to insufficient concrete coverage.  This
modification ensures that critical boundary and
collector rebars are placed in sufficiently thick
topping slab to prevent buckling of such
reinforcements.  This proposed amendment is a
continuation of an amendment adopted during
previous code adoption cycles, and is necessary
due to the increased risk of significant earthquakes
in the County.
1905.6.2 Geological This amendment requires minimum reinforcement in continuous footings to address the problem of poor
performance of plain or under-reinforced footings
during a seismic event.  This amendment reflects
the recommendations by the SEAOSC and the
Los Angeles City Joint Task Force, which
investigated the poor performance observed in the
1994 Northridge Earthquake.  This amendment is a
continuation of an amendment adopted during
previous code adoption cycles, and is necessary
Code
Section
Condition Explanation of Amendment
due to the increased risk of significant earthquakes
in the County.
1905.8
through
1905.10
Geological These amendments are intended to carry over
critical provisions for the design of concrete columns
in moment frames from the Uniform Building Code
(UBC).  Increased confinement is critical to the
integrity of such columns and these modifications
ensure that it is provided when certain thresholds
are exceeded.  In addition, this amendment carries
over from the UBC a critical provision for the design
of concrete shear walls.  It essentially limits the use of very highly gravity-loaded walls from being
included in the seismic load resisting system, since
their failure could have a catastrophic effect on the
building.  Furthermore, this amendment was
incorporated into this Code based on observations
from the 1994 Northridge Earthquake.  Rebar placed
in very thin concrete topping slabs has been
observed in some instances to have popped out of
the slab due to insufficient concrete coverage.  This
modification ensures that critical boundary and
collector rebars are placed in sufficiently thick slabs to prevent buckling of such reinforcements.  This
amendment is a continuation of an amendment
adopted during previous code adoption cycles, and
is necessary due to the increased risk of significant
earthquakes in the County.
2304.10.2
and Table
2304.10.2
Geological Due to the high geologic activities in the Southern California area and the expected higher level of
performance on buildings and structures, this
proposed local amendment limits the use of staple
fasteners in resisting or transferring seismic forces.

In September 2007, limited cyclic testing data was
provided to the ICC, Los Angeles Chapter Structural
Code Committee, showing that stapled wood
structural shear panels do not exhibit the same
behavior as nailed wood structural shear panels.

The test results of stapled wood structural shear
panels demonstrated much lower strength and drift
Code
Section
Condition Explanation of Amendment
than nailed wood structural shear panel test results.

Therefore, the use of staples as fasteners to resist
or transfer seismic forces shall not be permitted
without being substantiated by cyclic testing.  This
amendment is a continuation of a similar
amendment adopted during previous code adoption
cycles, and is necessary due to the increased risk of
significant earthquakes in the County.
2304.10.3.1 Geological The overdriving of nails into the structural wood panels still remains a concern when pneumatic nail
guns are used for wood structural panel shear wall
nailing.  Box nails were observed to cause massive
and multiple failures of the typical 3/8-inch thick
plywood during the 1994 Northridge Earthquake.

The use of clipped head nails continues to be
restricted from use in wood structural panel shear
walls where the minimum nail head size must be
maintained in order to minimize nails from pulling
through sheathing materials.  Clipped or
mechanically driven nails used in wood structural
panel shear wall construction were found to perform
much worse in previous wood structural panel shear
wall testing done at the University of California
Irvine.  The existing test results indicated that, under cyclic loading, the wood structural panel shear walls
were less energy absorbent and less ductile.  The
panels reached ultimate load capacity and failed at
substantially less lateral deflection than those using
same-size hand-driven nails.  This amendment
reflects the recommendations by the SEAOSC and
the Los Angeles City Joint Task Force, which
investigated the poor performance observed in the
1994 Northridge Earthquake.  This amendment is a
continuation of an amendment adopted during
previous code adoption cycles, and is necessary
due to the increased risk of significant earthquakes
in the County.
2304.12.2.8 Climatic No substantiating data has been provided to show that wood used in retaining or crib walls is effective
Code
Section
Condition Explanation of Amendment
Geological in supporting buildings and structures during a seismic event while being subject to deterioration
caused by the combined detrimental effect of
constant moisture in the soil and wood-destroying
organisms.  Wood used in retaining or crib walls,
when it is not properly treated and protected against
deterioration, has performed very poorly.  Most
contractors are typically accustomed to construction
in dry and temperate weather in the Southern
California region and are not generally familiar with
the necessary precautions and treatment of wood
that makes it suitable for both seismic events and
wet applications.  The proposed amendment takes
the necessary precautionary steps to reduce or
eliminate potential problems that may result by using
wood in retaining or crib walls, which experience
relatively rapid decay due to the fact that the region
does not experience temperatures cold enough to
destroy or retard the growth and proliferation of
wood-destroying organisms.  This amendment is a
continuation of an amendment adopted during
previous code adoption cycles, and is necessary
due to the local climate and the increased risk of
significant earthquakes in the County.
2305.4 Geological Many of the hold-down connectors currently in use do not have any acceptance report based on
dynamic testing protocols.  This amendment
continues to limit the allowable capacity to 75% of
the acceptance report value to provide an additional
factor of safety for statically tested anchorage
devices.  Cyclic forces imparted on buildings and
structures by seismic activity cause more damage
than equivalent forces that are applied in a static
manner.  Steel plate washers will reduce the
additional damage that can result when hold-down
connectors are fastened to wood framing members.

This amendment reflects the recommendations by
the SEAOSC and the Los Angeles City Joint Task
Force, which investigated the poor performance
observed in the 1994 Northridge Earthquake.  This
Code
Section
Condition Explanation of Amendment
amendment is a continuation of an amendment
adopted during previous code adoption cycles, and
is necessary due to the increased risk of significant
earthquakes in the County.
2306.2
2306.3
2307.2
2308.10.5.1
2308.10.5.2
Figure
2308.10.5.1
and Figure
2308.10.5.2
Geological The SEAOSC and the Los Angeles City Joint Task Force that investigated damage to buildings and
structures during the 1994 Northridge Earthquake
recommended reducing allowable shear values in
wood structural panel shear walls or diaphragms
that were not substantiated by cyclic testing.  That
recommendation was consistent with a report to the
Governor from the Seismic Safety Commission of
the State of California recommending that code
requirements be "more thoroughly substantiated with
testing."  The allowable shear values for wood
structural panel shear walls or diaphragms fastened
with staples are based on monotonic testing and do
not take into consideration that earthquake forces
load shear wall or diaphragm in a repeating and fully
reversible manner.  In September 2007, limited
cyclic testing was conducted by a private
engineering firm to determine if wood structural
panels fastened with staples would exhibit the same
behavior as wood structural panels fastened with
common nails.  The test result revealed that wood
structural panels fastened with staples demonstrated
much lower strength and stiffness than wood
structural panels fastened with common nails.  It
was recommended that the use of staples as
fasteners for wood structural panel shear walls or
diaphragms not be permitted to resist seismic forces
in structures assigned to Seismic Design Categories
D, E, and F unless it can be substantiated by cyclic
testing.  Furthermore, the cities and unincorporated
areas within the greater Los Angeles/Long Beach
region have taken extra measures to maintain the
structural integrity of the framing of shear walls and
diaphragms designed for high levels of seismic
forces by requiring wood sheathing be applied
directly over the framing members and prohibiting
Code
Section
Condition Explanation of Amendment
the use of panels placed over gypsum sheathing.

This amendment is intended to prevent the
undesirable performance of nails when gypsum
board softens due to cyclic earthquake
displacements and the nail ultimately does not have
any engagement in a solid material within the
thickness of the gypsum board.  This amendment
continues the previous amendment adopted during
the 2007 code adoption cycle.
2308.10.8.1 Geological With the higher seismic demand placed on buildings and structures in this region, interior walls can easily be called upon to resist over half of the seismic
loading imposed on simple buildings or structures.

Without a continuous foundation to support the
braced wall line, seismic loads would be transferred
through other elements such as non-structural
concrete slab floors, wood floors, etc.  The purpose
of this amendment is to limit the use of the exception
to structures assigned to Seismic Design Category
A, B, or C where lower seismic demands are
expected.  Requiring interior braced walls be
supported by continuous foundations is intended to
reduce or eliminate the poor performance of
buildings or structures.  This amendment is a
continuation of an amendment adopted during
previous code adoption cycles, and is necessary
due to the increased risk of significant earthquakes
in the County.

Table
2308.10.1
Geological This amendment specifies minimum sheathing
thickness and nail size and spacing so as to provide
a uniform standard of construction for designers and
buildings to follow.  This is intended to improve the
performance level of buildings and structures that
are subject to the higher seismic demands placed on
buildings or structure in this region.  This proposed
amendment reflects the recommendations by the
SEAOSC and the Los Angeles City Joint Task
Force, which investigated the performance
deficiencies observed in the 1994 Northridge
Code
Section
Condition Explanation of Amendment
Earthquake.  This amendment is a continuation of
an amendment adopted during previous code
adoption cycles, and is necessary due to the
increased risk of significant earthquakes in the
County.
2308.10.9 Geological Due to the high geologic activities in the Southern California area and the required higher level of
performance of buildings and structures, this
amendment limits the use of staple fasteners in
resisting or transferring seismic forces.  In
September 2007, limited cyclic testing data was
provided to the ICC, Los Angeles Chapter Structural
Code Committee, showing that stapled wood
structural shear panels do not exhibit the same
behavior as nailed wood structural shear panels.

The test results of stapled wood structural shear
panels demonstrated much lower strength and drift
than nailed wood structural shear panel test results.

Therefore, the use of staples as fasteners to resist
or transfer seismic forces shall not be permitted
without being substantiated by cyclic testing.  This
amendment is a continuation of a similar
amendment adopted during previous code adoption
cycles.
3114; Climatic,
Geologic
The greater Los Angeles/Long Beach region is
situated over a vast array of earthquake fault
systems capable of producing major earthquakes,
similar to or exceeding the geologic activities
occurring during the 1994 Northridge Earthquake.

The region is further impacted by construction of
buildings and structures utilizing traditional
construction materials that impact the amount of
energy, air quality, greenhouse gas emission and
construction waste in the area.  The proposed
amendment addresses structural design
requirements specific to intermodal shipping
containers, reduce environmental impact of unused
and unrecycled intermodal shipping containers, and
increase sustainability by reducing consumption of
Code
Section
Condition Explanation of Amendment
traditional construction materials.  The proposed
modification needs to be incorporated into the code
to assure that new buildings and additions to
existing buildings utilizing intermodal shipping
containers are designed and constructed in
accordance with the scope and objectives of the
California Building Code and California Green
Building Standards Code
Appendix C Climatic,
Geologic,
Voluntary
appendix
Los Angeles County is a diverse region with both
densely populated urban areas and rural areas with
various agricultural and animal husbandry
establishments.  Many areas of the County have
been designated as Fire Hazard Severity Zones due
to the increased risk of fire caused by low humidity,
strong winds, and dry vegetation, particularly the
rural areas, which are often used for agricultural
purposes.  Furthermore, the greater Los
Angeles/Long Beach region is situated over a vast
array of earthquake fault systems capable of
producing major earthquakes, similar to or
exceeding the geologic activities occurring during
the 1994 Northridge Earthquake.  Due to the need
for agricultural buildings to perform appropriately in
the County due to its geology and climate, adoption
of building standards for such structures is required.

Appendix H Climatic,
Geologic,
Voluntary
appendix
Los Angeles County is a diverse region with both
densely populated urban areas and rural areas with
various signs used in the County.  The Los Angeles
region is situated over a vast array of earthquake
fault systems capable of producing major
earthquakes, similar to or exceeding the geologic
activities occurring during the 1994 Northridge
Earthquake.  In addition, weather events occur
seasonally with high winds such as the Santa Ana
Winds.  Due to the need for signs to perform well in
the County due to its climate and geology, adoption
of building standards for signs is required.

H103.1 Geologic, Los Angeles County is a diverse region with both densely populated urban areas and rural areas with
Code
Section
Condition Explanation of Amendment
Administrative,
Voluntary
appendix
various signs used in the County.  The greater
Los Angeles/Long Beach region is situated over a
vast array of earthquake fault systems capable of
producing major earthquakes, similar to or
exceeding the geologic activities occurring during
the 1994 Northridge Earthquake.  This provision is
amended to cross-reference to applicable legal
provisions and also to ensure that signs are located
in such a way as to avoid damage to adjacent
structures and people given the potential for
earthquakes in the County.

H103.2 Geologic,
Administrative,
Voluntary
appendix
Los Angeles County is a diverse region with both
densely populated urban areas and rural areas with
various signs used in the County.  The greater
Los Angeles/Long Beach region is situated over a
vast array of earthquake fault systems capable of
producing major earthquakes, similar to or
exceeding the geologic activities occurring during
the 1994 Northridge Earthquake.  This provision is
amended to cross-reference to applicable legal
provisions and also to ensure that sign projections
and clearances are located in such a way as to
avoid damage to adjacent structures and people
given the potential for earthquakes in the County.

H104.1 Geologic,
Voluntary
appendix
The greater Los Angeles/Long Beach region is
situated over a vast array of earthquake fault
systems capable of producing major earthquakes,
similar to or exceeding the geologic activities
occurring during the 1994 Northridge Earthquake.

Due to the risk of geologic activities in the Southern
California area, buildings and structures require a
high level of performance, which is directly
proportional to the weight of a structure.  By adding
the weight of a sign to the identification placard, it
will improve the ability to provide structural
verification in the event of damage or future
modifications.

Code
Section
Condition Explanation of Amendment
H105.1 Administrative,
Voluntary
appendix
The amendment provides a cross reference to
Chapter 24 for user convenience.

H106.1,
H106.2
Administrative,
Voluntary
appendix
This change corrects a call out from the model
electrical code to the relevant local electrical code
and clarifies that a separate electrical permit is
required for user convenience.

H110.1 Climatic,
Voluntary
appendix
Due to the potential for severe local weather
conditions with torrential rain, it is necessary to
clarify that no portions of the roof sign and
supporting members may interfere with proper roof
drainage to prevent the potential for roof collapse
due to water accumulation.

H116 Climatic,
Voluntary
appendix
Due to the potential for severe local weather with
high speed winds and hot, dry conditions, it is
necessary that the most recent test standards as
specified in Chapter 35 are adopted in lieu of the
older test standards specified in Section H116.  This
ensures that the risk from fires is minimized.

J101.1 to
J101.9
Geological
Topographical
Climatic
Sections revised to include erosion and sediment
control measures to address the complex and
diverse set of soil types and geologic conditions that
exist in the greater Los Angeles County/Long Beach
region.

J101.10 Geological
Topographical
Climatic
Section revised to maintain safety and integrity of
public or private property adjacent to grading sites
due to the complex and diverse set of soil types,
climates, and geologic conditions that exist in the
greater Los Angeles County/Long Beach region.

J103.1 –
J103.2 and
Figure
J103.2
Geological
Topographical
Climatic
Sections revised to provide adequate control of
grading operations typical to the greater Los
Angeles County/Long Beach region due to the
complex and diverse set of soil types, climates, and
Code
Section
Condition Explanation of Amendment
geologic conditions that exist in the greater
Los Angeles County/Long Beach region.

J104.2.1 –
J104.4
Geological
Topographical
Climatic
Sections revised or added to provide adequate
control of grading operations typical to the greater
Los Angeles County/Long Beach region due to the
complex and diverse set of soil types, climates, and
geologic conditions that exist in the greater
Los Angeles County/Long Beach region.

J105.1-
J105.14
Geological
Topographical
Climatic
Sections revised or added to provide adequate
control of grading operations typical to the greater
Los Angeles County/Long Beach region due to the
complex and diverse set of soil types, climates, and
geologic conditions that exist in the greater
Los Angeles County/Long Beach region.

J106.1 Geological
Topographical
Climatic
Section revised to require more stringent cut slope
ratios to address the complex and diverse set of soil
types and geologic conditions that exist in the
greater Los Angeles County/Long Beach region.

J107.1-
J107.7
Geological
Topographical
Climatic
Sections revised to provide more stringent fill
requirements for slope stability and settlement due
to the complex and diverse set of soil types,
climates, and geologic conditions that exist in the
greater Los Angeles County/Long Beach region.

J107.8 –
J107.9
Geological
Topographical
Climatic
Sections revised to provide more stringent
inspection and testing requirements for fill slope
stability due to the complex and diverse set of soil
types, climates, and geologic conditions that exist in
the greater Los Angeles County/Long Beach region.

J108.1 –
J108.4
Geological
Topographical
Climatic
Sections revised to provide more stringent slope
setback requirements to address the complex and
diverse set of soil types, climates, and geologic
conditions that exist in the greater Los Angeles
County/Long Beach region.

J109.1 –
J109.3
Geological
Topographical
Sections revised to provide more stringent drainage
and terracing requirements to address the complex
and diverse set of soil types, climates, and geologic
Code
Section
Condition Explanation of Amendment
Climatic conditions that exist in the greater Los Angeles County/Long Beach region.

J109.5 Geological
Topographical
Climatic
Subsection added to provide for adequate outlet of
drainage flows due to the diverse set of soil types,
climates, and geologic conditions that exist in the
greater Los Angeles County/Long Beach region.

J110.1 -
J110.8.5
Geological
Topographical
Climatic
Sections revised or added to provide for State
requirements of storm water pollution prevention and
more stringent slope planting, and slope stability
requirements to control erosion due to the complex
and diverse set of soil types, climates, and geologic
conditions that exist in the greater Los Angeles
County/Long Beach region.

J111 Geological
Topographical
Climatic
Section revised to reference additional standards for
soils testing due to the complex and diverse set of
soil types, climates, and geologic conditions that
exist in the greater Los Angeles County/Long Beach
region.

Appendix Q
Q101.1,
Q102.1,
Q103.1,
Q103.4,
Q107.1
Administrative,
Voluntary
appendix
Climatic
Geologic
Topographical
Adoption of this appendix is necessary because
strict compliance with State and local standards and
laws would prevent, hinder, or delay the mitigation of
the effects of a declared shelter crisis, local
emergency or state of emergency.  The
modifications to this appendix are administrative in
nature, to provide clarification of various provisions
of the language of this voluntary Appendix.

Q106.1 Climatic Los Angeles County is subject to extreme temperatures, and many of these membrane
structures will be erected and occupied during
severe weather events.  It is necessary to include
this amendment to ensure the safety, health, and
comfort of the occupants is maintained during
extreme heat and cold.

Q110.1.1, Administrative These sections are a cross reference to the State Plumbing Code requirement for user convenience
Code
Section
Condition Explanation of Amendment
Q110.1.2 and is not adding a new building standard nor
enacting a more restrictive requirement.  To the
extent findings are requested, see prefatory
language in this Section.

Q110.3 Climatic,
Voluntary
appendix
The County may utilize mobile restroom facilities
that are physically separate from the living facilities.

Due to the potential for severe local weather
conditions, with extreme temperatures or torrential
rain, the distance to the restroom facilities required
for the comfort, safety, and health of displaced
people should be reduced to 300 feet or as
determined by the Building Official.

Code
Section
Condition Explanation of Amendment
RESIDENTIAL CODE
Code
Section
Condition Explanation of Amendment
R301.1.3.2 Geological Los Angeles County is prone to seismic activity due to the existence of active faults in the Southern
California area.  After the 1994 Northridge
Earthquake, the Wood Frame Construction Joint Task
Force recommended that the quality of woodframe
construction needed to be greatly improved.  The
Task Force recommended that structural plans be
prepared by the engineer or architect so that plan
examiners, building inspectors, contractors, and
special inspectors may logically follow and construct
the seismic force-resisting systems as presented in
the construction documents.  For buildings or
structures located in Seismic Design Category D0, D1,
D2, or E that are subject to a greater level of seismic forces, the requirement to have a California licensed
architect or engineer prepare the construction
documents is intended to minimize or reduce
structural deficiencies that may cause excessive
damage or injuries in woodframe buildings.

Involvement of a registered professional will minimize
the occurrence of structural deficiencies such as plan
and vertical irregularities, improper shear transfer of the seismic force-resisting system, missed details or
connections important to the structural system, and
the improper application of the prescriptive
requirements of the California Residential Code.

R301.1.5 Geological
Topographical
Due to the local topographical and geological
conditions of the sites within the greater Los Angeles
region and their susceptibility to earthquakes, this
technical amendment is required to address and
clarify special needs for buildings constructed on
hillside locations.  A joint Structural Engineers
Association of Southern California (SEAOSC) and
Los Angeles City Joint Task Force investigated the
performance of hillside building failures after the
Northridge Earthquake.  Numerous hillside failures
resulted in loss of life and millions of dollars in
damage.  These criteria were developed to minimize
the damage to these structures and have been in use
by the City and County of Los Angeles for several
years.

R301.2.2.6 Geological Los Angeles County is prone to seismic activity due to the existence of active faults in the Southern
California area.  Due to the high geologic activities in the Southern California area and the necessary
higher level of performance required for buildings and
structures, this local amendment limits the type of
irregular conditions as specified in the California
Residential Code.  Such limitations are recommended
to reduce structural damage in the event of an
earthquake.  The County of Los Angeles and cities in
this region have implemented these extra measures
to maintain the structural integrity of the framing of
the shear walls and all associated elements when
designed for high levels of seismic loads.

R301.2.2.11 Geological Los Angeles County is prone to seismic activity due to the existence of active faults in the Southern
California area.  Due to the high geologic activity in
the Southern California area and the necessary
higher level of performance required for buildings and
structures, this local amendment limits the potential
anchorage and supporting frame failure resulting from
additional weight.  There is no limitation for weight of mechanical and plumbing fixtures and equipment in
the International Residential Code.  Requirements
from ASCE 7 and the International Building Code
would permit equipment weighing up to 400 lbs. when
mounted at 4 feet or less above the floor or attic level without engineering design.  Where equipment
exceeds this requirement, it is the intent of this
amendment that a registered design professional be
required to analyze if the floor support is adequate
and structurally sound.

Table
R302.1(2)
Climatic This amendment will not allow unprotected openings (openings that do not resist the spread of fire) to be in the exterior wall of a residential building that is
located on a property line.  This amendment is
necessary due to local climatic conditions.  The hot,
dry weather conditions of late summer in combination
with the Santa Ana winds creates an extreme fire
danger.  Residential buildings with unprotected
openings located on a property line may permit fires
to spread from the inside of the building to adjacent
properties and likewise from exterior properties to the interior of the building.

R337.1.1
R337.1.2
Climatic Clarifies the application of Chapter 5 of the California Wildland Interface Code to also harden additions,
alterations, and/or relocated buildings.  Many areas of the County have been designated as Fire Hazard
Severity Zones due to the increased risk of fire
caused by low humidity, strong winds, and dry
vegetation.  Additions, alterations, and/or relocated
buildings have the same fire risk as new buildings.

R337.1.3
R337.1.5
R337.1.6
Climatic Disallows the use of wood-shingle/wood-shake roofs due to the increased risk of fire in the County caused
by low humidity, strong winds, and dry vegetation in
high fire severity zones in order to further harden
residential buildings against fire risk.

R337.1.7 Climatic Disallows the use of Class B wood-shingle/woodshake roofs due to the increased risk of fire in the County caused by low humidity, strong winds, and dry
vegetation in high fire severity zones in order to
further harden residential buildings against fire risk.

R401.1 Geological Los Angeles County is prone to seismic activity due to the existence of active faults in the Southern
California area.  Wood foundations, even those that
are preservative-treated, encounter a higher risk of
deterioration when contacting the adjacent ground.

The required seismic anchorage and transfer of
lateral forces into the foundation system necessary
for 2-story structures and foundation walls could
become compromised at varying states of wood
decay.  In addition, global structure overturning
moment and sliding resistance is reduced when
utilizing wood foundations as opposed to
conventional concrete or masonry systems.

However, non-occupied, single-story storage
structures pose significantly less risk to human safety and may utilize the wood foundation guidelines
specified in this Chapter.

R403.1.2
R403.1.3.6
R403.1.5
Figure
R403.1.5
Climatic
Geological
Los Angeles County is prone to seismic activity due
to the existence of active faults in the Southern
California area.  These amendments require
minimum reinforcement in continuous footings and
stepped footings to address the problem of poor
performance of plain or under-reinforced footings
during a seismic event.  These amendments
implement the recommendations of SEAOSC and the
Los Angeles City Joint Task Force resulting from their
investigation of the 1994 Northridge Earthquake.

Interior walls can easily be called upon to resist over half of the seismic loading imposed on simple
buildings or structures.  Without a continuous
foundation to support the braced wall line, seismic
loads would be transferred through other elements
such as non-structural concrete slab floors, wood
floors, etc.  Requiring interior braced walls to be
supported by continuous foundations is intended to
reduce or eliminate the poor performance of buildings
or structures.

R404.2 Climatic
Geological
No substantiating data has been provided to show
that wood foundations are effective in supporting
structures and buildings during a seismic event while
being subject to deterioration caused by the presence
of water and other materials detrimental to wood
foundations in the soil.  Wood foundations, when they
are not properly treated and protected against
deterioration, have performed very poorly and have
led to slope failures.  Most contractors are typically
accustomed to construction in dry weather in the
Southern California region and are not generally
familiar with the necessary precautions and treatment
of wood that makes it suitable for both seismic events
and wet applications.  With the higher seismic
demand placed on buildings and structures in this
region, coupled with the dryer weather conditions, it is the intent of this amendment to reduce or eliminate
potential problems resulting from the use of wood
footings and foundations.

R501.2 Geological Due to the high geologic activities in the Southern California area and the necessary higher level of
performance required for buildings and structures,
this local amendment limits the potential anchorage
and supporting frame failure resulting from additional
weight.  There is no limitation for weight of
mechanical and plumbing fixtures and equipment in
the International Residential Code.  Requirements
from ASCE 7 and the International Building Code
would permit equipment weighing up to 400 lbs. when
mounted at 4 feet or less above the floor or attic level without engineering design.  Where equipment
exceeds this requirement, it is the intent of this
amendment that a registered design professional be
required to analyze if the floor support is adequate
and structurally sound.

R503.2.4
Figure
R503.2.4
Geological Section R502.10 of the Code does not provide any prescriptive criteria to limit the maximum floor
opening size, nor does Section R503 provide any
details to address the issue of shear transfer near
larger floor openings.  With the higher seismic
demand placed on buildings and structures in this
region, it is important to ensure that a complete load
path is provided to reduce or eliminate potential
damage caused by seismic forces.  Requiring
blocking with metal ties around larger floor openings
and limiting opening size is consistent with the
requirements of Section R301.2.2.6.

Table
R602.3(1)
Table
R602.3(2)
Geological Los Angeles County is prone to seismic activity due to the existence of active faults in the Southern
California area.  In September 2007, limited cyclic
testing data was provided to the ICC Los Angeles
Chapter Structural Code Committee showing that
stapled wood structural shear panels do not exhibit
the same behavior as the nailed wood structural
shear panels.  The test results of the stapled wood
structural shear panels demonstrated lower strength
and drift than the nailed wood structural shear panel
test results.  Therefore, the use of staples as
fasteners for shear walls sheathed with other
materials shall not be permitted without being
substantiated by cyclic testing.

R602.3.2
Table
R602.3.2
Geological Los Angeles County is prone to seismic activity due to the existence of active faults in the Southern
California area.  The County of Los Angeles and
cities in this region have taken extra measures to
maintain the structural integrity of the framing of the shear walls when designed for high levels of seismic
loads by eliminating single top plate construction.

The performance of modern day braced wall panel
construction is directly related to an adequate load
path extending from the roof diaphragm to the
foundation system.

R602.10.2.3 Geological The greater Los Angeles region is a densely populated area having buildings and structures
constructed over and near a vast array of fault
systems capable of producing major earthquakes,
including, but not limited, to the 1994 Northridge
Earthquake.  Plywood shear walls with high aspect
ratio experienced many failures during the Northridge
Earthquake.  This proposed amendment specifies a
minimum braced wall length to meet an aspect ratio
consistent with other sections of the California
Residential Code, and to assure that new buildings
and additions to existing buildings are designed and
constructed in accordance with the scope and
objectives of the California Residential Code.  This is intended to improve the performance level of
buildings and structures that are subject to the higher seismic demands and reduce and limit potential
damage to property.  This proposed amendment
reflects the recommendations by SEAOSC and the
Los Angeles City Joint Task Force that investigated
the poor performance observed during the 1994
Northridge Earthquake.

Table
R602.10.3(3)
Geological Due to the high geologic activities in the Southern California area and the necessary higher level of
performance of buildings and structures, this local
amendment reduces or eliminates the allowable
shear values for shear walls sheathed with lath,
plaster, or gypsum board.  The poor performance of
such shear walls sheathed with other materials in the
1994 Northridge Earthquake was investigated by
SEAOSC and the Los Angeles City Joint Task Force.

The County of Los Angeles and cities in this region
have taken extra measures to maintain the structural
integrity of the framing of the shear walls when
designed for high levels of seismic loads.

Table
R602.10.4
Geological 3/8" thick 3 ply-plywood shear walls experienced many failures during the Northridge Earthquake.  This
amendment specifies minimum WSP sheathing
thickness and nail size and spacing, so as to provide
a uniform standard of construction to improve the
performance level of buildings and structures, given
the potential for higher seismic demands placed on
buildings or structure in this region.  This proposed
amendment reflects the recommendations by
SEAOSC and the Los Angeles City Joint Task Force
following the 1994 Northridge Earthquake.  In
September 2007, cyclic testing data was provided to
the Los Angeles Chapter Structural Code Committee
showing that stapled wood structural shear panels
underperformed nailed wood structural shear panels.

Test results of the stapled wood structural shear
panels appeared much lower in strength and drift
than the nailed wood structural shear panel test
results.

Table
R602.10.5
Geological Los Angeles County is prone to seismic activity due to the existence of active faults in the Southern
California area.  The poor performance of such shear
walls sheathed in the 1994 Northridge Earthquake
was investigated by SEAOSC and the Los Angeles
City Joint Task Force.  The County of Los Angeles
and cities in this region have taken extra measures to
maintain the structural integrity with respect to the
"maximum shear wall aspect ratios" of the framing of
the shear walls when designed for high levels of
seismic loads.  This amendment is consistent with the
shear wall aspect ratio provision of Section 4.3.3 of
AWC SDPWS-2021.

Figure
R602.10.6.1
Geological 3/8" thick 3 ply-plywood shear walls experienced many failures during the Northridge Earthquake.  The
poor performance of shear walls in the 1994
Northridge Earthquake was investigated by SEAOSC
and the Los Angeles City Joint Task Force.  Box nails
were observed to cause massive and multiple failures
of the typical 3/8" thick 3 ply-plywood during the
Northridge Earthquake.  The County of Los Angeles
and cities in this region have taken extra measures to
maintain the structural integrity of the framing of the shear walls when designed for high levels of seismic
loads.  The performance of modern day braced wall
panel construction is directly related to an adequate
load path extending from the roof diaphragm to the
foundation system.

Figure
R602.10.6.2
Geological 3/8" thick 3 ply-plywood shear walls experienced many failures during the Northridge Earthquake.  The
poor performance of such shear walls in the 1994
Northridge Earthquake was investigated by SEAOSC
and the Los Angeles City Joint Task Force.  The
County of Los Angeles and cities in this region have
taken extra measures to maintain the structural
integrity of the framing of the shear walls when
designed for high levels of seismic loads.  Box nails
were observed to cause massive and multiple failures
of typical 3/8-inch thick plywood during the Northridge Earthquake.  This change to the minimum lap splice
requirement is consistent with Section 25.5 of ACI
318-19.

Figure
R602.10.6.4
Geological 3/8" thick 3 ply-plywood shear walls experienced many failures during the Northridge Earthquake.  The
poor performance of such shear walls in the 1994
Northridge Earthquake was investigated by SEAOSC
and the Los Angeles City Joint Task Force.  The
County of Los Angeles and cities in this region have
taken extra measures to maintain the structural
integrity of the framing of the shear walls when
designed for high levels of seismic loads.  The
proposal in which "washers shall be a minimum of

0.229 inch by 3 inches by 3 inches in size" is
consistent with Section R602.11.1 of the California
Residential Code and Section 2308.7.1 of the
California Building Code.

R606.4.4 Geological Los Angeles County is prone to seismic activity due to the existence of active faults in the Southern
California area.  The addition of the word "or" will
prevent the use of unreinforced parapets in Seismic
Design Category D0, D1, or D2, or on townhouses in
Seismic Design Category C.

R606.12.2.2.3 Geological Los Angeles County is prone to seismic activity due to the existence of active faults in the Southern
California area.  Reinforcement using longitudinal
wires for buildings and structures located in high
seismic areas is not as ductile as deformed rebar.

Having vertical reinforcement closer to the ends of
masonry walls helps to improve the seismic
performance of masonry buildings and structures.

R803.2.4 Geological Section R802 of the Code does not provide any prescriptive criteria to limit the maximum size of roof openings, nor does Section R803 provide any details
to address the issue of shear transfer near larger roof openings.  With the higher seismic demand placed on
buildings and structures in this region, it is important to ensure that a complete load path is provided to
reduce or eliminate potential damage caused by
seismic forces.  Requiring blocking with metal ties
around larger roof openings and limiting the size of
openings is consistent with the requirements of
Section R301.2.2.6.

R1001.3.1 Geological Los Angeles County is prone to seismic activity due to the existence of active faults in the Southern
California area.  The performance of
fireplaces/chimneys without anchorage to the
foundation has been observed to be inadequate
during major earthquakes.  The lack of anchorage to
the foundation results in overturn or displacement.

Appendix BJ
BJ106.1
Geological Los Angeles County is prone to seismic activity due to the existence of active faults in the Southern
California area.  Due to the limited seismic
performance information on strawbale construction,
this amendment is intended to limit the higher risk
strawbale construction poses in a high seismic
region.

Appendix CJ
CJ101.1,
CJ102.1,
CJ103.1,
CJ103.4,
CJ107.1
Administrative,
Climatic,
Geologic,
Topographical
Adoption of this appendix is necessary because strict
compliance with state and local standards and laws
would prevent, hinder, or delay the mitigation of the
effects of a declared shelter crisis or other
emergency.  The modifications to this appendix are
administrative in nature, to provide clarification of
various provisions of the language of this voluntary
Appendix.

CJ106.1 Climatic Los Angeles County is subject to extreme temperatures, and many of these membrane
structures will be erected and occupied during severe
weather events.  It is necessary to include this
amendment to ensure the safety, health, and comfort
of the occupants is maintained during extreme heat
and cold.

CJ110.1.1,
CJ110.1.2
Administrative These sections are simply a cross reference to the State Plumbing Code requirement for user
convenience and is not adding a new building
standard nor enacting a more restrictive requirement.

To the extent findings are requested, see prefatory
language in this Section.

CJ110.3 Climatic The County may utilize mobile restroom facilities that are physically separate from the living facilities.  Due to the potential for severe local weather conditions,
with extreme temperatures or torrential rain, the
distance to the restroom facilities required for the
comfort, safety, and health of displaced people
should be reduced to 300 feet or as determined by
the Building Official.

EXISTING BUILDING CODE

EXISTING BUILDING CODE AMENDMENTS
CODE

SECTION CONDITION EXPLANATION
302.6.1 to
302.6.3
Geologic The greater Los Angeles/Long Beach region is a densely populated area having buildings
constructed over and near a vast array of fault
systems capable of producing major
earthquakes, including, but not limited to, the
1994 Northridge Earthquake.  The purpose of
the amendments is to prevent inadequate
construction or bracing to increase resistance to
horizontal forces, thus minimizing hazards to life
or property in the event of an earthquake.
302.7 Geologic The greater Los Angeles/Long Beach region is a densely populated area having buildings
constructed over and near a vast array of fault
systems capable of producing major
earthquakes, including, but not limited to, the
1994 Northridge Earthquake.  The purpose of
the amendment is to minimize injuries caused by
shattering glass in the event of an earthquake.

A401.2 Geologic,
Administrative,
Voluntary
Appendix
The greater Los Angeles/Long Beach region is
situated over a vast array of earthquake fault
systems capable of producing major
earthquakes, including, but not limited to, the
1994 Northridge Earthquake. The purpose of this
amendment is to provide voluntary building
standards to constituents that are performing
seismic retrofitting for existing structures.

A404.1 Administrative,
Geologic,
Voluntary
Appendix
The greater Los Angeles/Long Beach region is
situated over a vast array of earthquake fault
systems capable of producing major
earthquakes, including, but not limited to, the
1994 Northridge Earthquake. The purpose of this
amendment is to provide voluntary building
standards to constituents that are performing
seismic retrofitting for existing structures.  Due to
these factors, the County requires a licensed
architect or engineer stamp and approval of the
construction documents.

MECHANICAL CODE
TABLE

MECHANICAL CODE AMENDMENTS

CODE SECTION CONDITION EXPLANATION
501.1 Climatic Additional Health
Department requirements
are necessary due to local
air quality concerns.
510.1.6 Geological High geologic activities,
such as seismic events, in
the Southern California
area necessitate this local
amendment for bracing and
support.
603.7.1.1 Geological High geologic activities,
such as seismic events, in
the Southern California
area necessitate this local
amendment for bracing and
support.
1114.4 Geological High geologic activities,
such as seismic events, in
the Southern California
area necessitate this local
amendment to reduce
damage and potential for
toxic refrigerant release
during a seismic event
caused by shifting
equipment and to minimize
impacts to the sewer
system in such an event.

PLUMBING CODE

PLUMBING CODE AMENDMENTS

CODE SECTION CONDITION EXPLANATION
Section 304.1 Geological
Topographical
Climatic
The County of Los Angeles is a densely
populated area with buildings constructed
within a region where water is scarce and
domestic water service is impacted by
immoderate and varying weather conditions,
including periods of extended drought.  The
proposed measures will require buildings to
be more water efficient and allow greater
conservation of domestic water due to these
local conditions.

Sections 601.2.3 Geological
Topographical
Climatic
The County of Los Angeles is a densely
populated area with buildings constructed
within a region where water is scarce and
domestic water service is impacted by
immoderate and varying weather conditions,
including periods of extended drought.  The
proposed measures will require buildings to
be more water efficient and allow greater
conservation of domestic water due to these
local conditions.

Section 721.3 Geological
Topographical
To allow for the proper operation of existing
Los Angeles County sewer infrastructure and
establish consistency with Title 20 – Utilities –
of the Los Angeles County Code, Division 2
(Sanitary Sewers and Industrial Waste) due
to local soil conditions and topography.

Sections 728.1 to
728.6
Geological
Topographical
To allow for the proper operation of existing
Los Angeles County sewer infrastructure and
establish consistency with Title 20 – Utilities –
of the Los Angeles County Code, Division 2
(Sanitary Sewers and Industrial Waste) due
to local soil conditions and topography.

Table H 101.8 Geological
Topographical
To establish more restrictive requirements for
protection of local groundwater due to local
soil conditions and to provide protections for
native, protected oak trees that are consistent
with Title 22 – Zoning and Planning – of the
Los Angeles County Code, Chapter 22.174
(Oak Tree Permits).

Table H 201.1(1) Geological
Topographical
To establish more restrictive requirements for
protection of local groundwater due to local
soil conditions, sewer capacity, and sewage
treatment.

Table H 201.1(2) Geological
Topographical
To establish consistency with requirements of
the County Health Department for sewer
capacity and sewage treatment due to local
soil conditions.

Table H 201.1(3) Geological
Topographical
To establish consistency with requirements of
the County Health Department for sewer
capacity and sewage treatment due to local
soil conditions.

Table H 201.1(4) Geological
Topographical
To establish consistency with requirements of
the County Health Department for sewer
capacity and sewage treatment due to local
soil conditions.

Section H 301.1 Geological
Topographical
To establish more restrictive requirements for
protection of local groundwater due to local
soil conditions.

Section H 401.3 Geological
Topographical
To establish more restrictive requirements for
protection of local groundwater due to local
soil conditions.

Section H 601.5 Geological
Topographical
To establish more restrictive requirements for
protection of local groundwater due to local
soil conditions.

Section H 601.8 Geological
Topographical
To establish more restrictive requirements for
protection of local groundwater due to local
soil conditions.

Section H 701.2 Geological
Topographical
To establish more restrictive requirements for
protection of local groundwater due to local
soil conditions.

Section H 1001.1 Geological To establish more restrictive requirements to prevent earth movement based on local soil
and seismic conditions.

Section H 1101.6 Geological To establish more restrictive requirements to prevent earth movement based on local soil
and seismic conditions.

Appendix P
Appendix S Climatic To establish requirements for solar thermal energy systems based on provisions in the
Uniform Solar, Hydronics and Geothermal
Code (USHGC), which is developed by the
International Association of Plumbing and
Mechanical Officials.  The County of
Los Angeles is a densely populated area,
with elevated levels of greenhouse gas
emissions.  Standards to regulate the
installation of solar thermal energy systems
will facilitate safe and efficient installations of
these systems to improve local air quality,
thereby improving the health of the County's
residents, businesses and visitors.

ATTACHMENT NO. 2
ORDINANCE NO. 2536

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
WEST COVINA, CALIFORNIA, AMENDING CHAPTERS 7
AND 9 OF THE WEST COVINA MUNICIPAL CODE TO
ADOPT BY REFERENCE THE 2026 LOS ANGELES
COUNTY BUILDING CODE (TITLE 26), ELECTRICAL
CODE (TITLE 27), PLUMBING CODE (TITLE 28),
MECHANICAL CODE (TITLE 29), RESIDENTIAL CODE
(TITLE 30), AND EXISTING BUILDING CODE (TITLE 33),
WHICH ADOPT BY REFERENCE THE 2025 CALIFORNIA

BUILDING CODE, ELECTRICAL CODE, PLUMBING

CODE, MECHANICAL CODE, RESIDENTIAL CODE, AND

EXISTING BUILDING CODE, WITH CERTAIN

AMENDMENTS, ADDITIONS AND DELETIONS THERETO
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, on  July  1,  2025,  the  California  Building  Standards  Commission (CBSC) published the 2025 California Building Standards Code, which includes the 2025 Building, Electrical, Plumbing, Mechanical, Residential, and Existing Building Codes (the “2025 California Codes”); and
WHEREAS, the 2025 California Codes went into effect on January 1, 2026; and WHEREAS, Section 17958.5 of the California Health and Safety Code permits the City to make changes or modifications to the 2025 California Codes as such changes are reasonably necessary because of local climatic, geological, or topographical conditions; and
WHEREAS, prior to making  any modifications  or  changes  pursuant to Section 17958.5 of the California Health  and Safety Code, Section  17958.7  of the Health  and Safety  Code  requires  the  City  to  make  express  findings  that  such  modifications  or changes are reasonably necessary because of local climatic, geological, or topographical conditions; and
WHEREAS,  the  findings  and  local  amendments  apply  to  all  occupancy classifications, unless specified otherwise; and
WHEREAS, historically, the City of West Covina has adopted by reference the Los Angeles County Codes, which include amendments to the California Building Standards Code that address regional and local climatic, geological, and topographical conditions; and
WHEREAS, on November 25, 2025, the Los Angeles County Board of Supervisors Ordinance No. 2536

adopted ordinances amending Titles 26, 27, 28, 29, 30, and 33 of the Los Angeles County Code,  which  adopt  by  reference  the  2025  California  Building,  Electrical,  Plumbing, Mechanical,  Residential,  and  Existing  Building  Codes,  respectively,  with  amendments based upon express findings that such modifications are  reasonably necessary due to climatic, geological, or topographical conditions; and
WHEREAS, the City Council desires to adopt Titles 26, 27, 28, 29, 30, and 33 of the Los Angeles County Code; and
WHEREAS, the  City  Council  has  determined  that  modifications  to  the  2025 California  Codes  are  reasonably  necessary  due  to  local  climatic,  geological,  and topographical conditions, as detailed in Resolution No. 2026-03; and WHEREAS, pursuant to subsection (b) of Section 17958 of the California Health and Safety Code,  commencing October  1,  2025  and  ending  June  1,  2031, the City  is prohibited  from  making  changes  to  the  2025  California  Codes  that  are  applicable  to residential units unless one of the specified conditions is met, including the changes or modifications  are  substantially  equivalent  to  changes  or  modifications  that  were previously filed by the City Council and were in effect as of September 30, 2025; and WHEREAS, the local amendments applicable to residential units are substantially equivalent to changes that were previously filed by the City with the CBSC and were in effect as of September 30, 2025; and
WHEREAS, all legal  requirements prior to the adoption of this Ordinance have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. Recitals.  The City Council makes and adopts as findings the facts and conclusions set forth in the recitals of this Ordinance and, for the reasons set forth in the recitals and Resolution No. 2026-03, finds that the modifications to the 2025 California Building Standards Code are reasonably necessary due to local climatic, geological, or topographical conditions.

SECTION 2. Amendment to Article I of Chapter 7. The definition of “health office” set forth in Section 7-1 of Article 1 of Chapter 7 of the West Covina Municipal Code is hereby amended to read as follows:

Health office means the  city or  county department  responsible for administering and  enforcing  all  laws,  ordinances  and  regulations  dealing  with  public  health  and sanitation.

SECTION 3. Amendment  to  Article  I  of  Chapter  7.  Section  7-1  of  Article  1  of Chapter 7 of the West Covina Municipal Code is hereby amended to add a definition for Ordinance No. 2536

“person” to read as follows:

Person has the meaning set forth in section 1-19 of this Code.

SECTION 4. Amendment to Article I of Chapter 7.  Article I of Chapter 7 of the City of West Covina Municipal Code is hereby amended to add a new Section 7-3 to read as follows:

Sec. 7-3. - Refunds.
(a) The building official may authorize the refunding of a fee paid pursuant to this chapter  which  was  erroneously  paid  or  collected,  provided  that  a  written application for a refund is submitted to the building official within one hundred eighty (180) days after the date the permit fee was paid. (b) The  building  official  may  authorize  the  refunding  of  not  more  than  eighty percent (80%) of the permit fee paid when:
(i) No work authorized by the building permit has been done under the permit issued in accordance with this Code; and
(ii) A written application for a refund is submitted to the building official within one hundred eighty (180) days after the date the permit fee was paid. (c) The building official shall not refund any portion of the plan review fee, unless no  review has been performed on a set of plans, in which case the building official may authorize a refund of no more than eighty percent (80%) of the plan review fee.
(d) Notwithstanding the foregoing subsections, no refund will be issued unless the refundable amount is at least one hundred fifty dollars ($150.00). Commencing January  1,  2027  and  on  each  January  1  thereafter,  this  amount  may  be increased  by  an  escalation  factor  equal  to  changes  in  the  Consumer  Price Index for All Urban Consumers for the Los Angeles-Long Beach-Anaheim area (“CPI-U”),  published  by  the  U.S.  Department  of  Labor,  Bureau  of  Labor Statistics, which shall be calculated using the June index.

SECTION 5. Amendment to Article I of Chapter 7. Article I of Chapter 7 of the West Covina Municipal Code is hereby amended to add a new Section 7-4 to read as follows:

Sec. 7-4 - Violations and penalties.
(a) It  is  unlawful  for  any  person  to  erect,  construct,  enlarge,  alter,  repair,  move, improve, remove, convert, relocate, demolish, equip, use, occupy or maintain any building or structure in the city, or cause the same to be done, in violation of any of the provisions of this chapter.

Ordinance No. 2536

(b) Except as otherwise provided in this chapter, any person violating any provision of this chapter or the Los Angeles County Codes adopted by reference herein is guilty of a misdemeanor. However, any such violation constituting a misdemeanor may be  cited  by  the  issuing  officer  and/or  prosecuted  by  the  city  attorney  as  an infraction.
(c) Each day during any portion of which any violation of any provision of this chapter or  the  Los  Angeles  County  Codes  adopted  by  reference  herein  is  committed, continued or permitted shall constitute a separate offense. (d) Violation of any of the provisions of this chapter or the Los Angeles County Codes adopted  by  reference  herein  may  be  punished  as  a  criminal  offense  or  by  the issuance of an administrative citation in accordance with article X of chapter 15 of this Code. The administrative fines shall be in the amounts set forth in article X of chapter 15 of this Code, or such greater fine amounts as authorized by California law. In the event of an inconsistency between the authorized amount of such fines pursuant to article X of chapter 15 and of those authorized by California law, the greater fine amount may be imposed.
(e) The issuance or granting of a permit, or approval based on plans, specifications or other data shall not be deemed or construed to be a permit for, or an approval of, any violation of any of the provisions of this chapter. Permits presuming to give authority to violate or cancel the provisions of this chapter shall be invalid, except insofar as the work or use which is authorized is lawful. (f) The issuance or granting of a permit, approval or certificate of occupancy based on  submitted  plans,  specifications  or  other  data  shall  not  prevent  the  building official or his/her designee from:
(1) Thereafter  requiring  the  correction  of  errors  in  such  plans,  specifications  or other data; or
(2) Ordering  cessation  of  construction,  maintenance,  operation,  or  occupancy when it is in violation of this chapter or of any other ordinance; or (3) Suspending  or  revoking  any  permit,  approval,  certificate  of  occupancy  or completion  when  issued  on the  basis  of  incorrect  information  supplied  or  in violation of any section of this Code.

SECTION 6. Amendment to Article II of Chapter 7.  Article II of Chapter 7 of the City  of West  Covina Municipal  Code  is  hereby  deleted  in  its  entirety  and  replaced  as follows:

Ordinance No. 2536

ARTICLE II. - BUILDING CODE
Sec. 7-16. - Adoption of Building Code.
(a) Except as otherwise provided in this article, Title 26 (Building Code) of the Los Angeles County Code, as amended and in effect on January 1, 2026, adopting the 2025 California Building Code with amendments, together with its appendices, is hereby adopted by reference as if fully set forth herein. (b) One (1) complete copy of Title 26 of the Los Angeles County Code and one (1) complete copy of the 2025 California Building Code will be on file and accessible to the public for inspection at the office of the building official. In the event of any conflict  or  ambiguity  between  any  provision  contained  in  such  codes  set  forth above and any amendment thereto contained in this article or other provision of this Code, the amendment shall control.

Sec. 7-17. - Title.

Section 101.1 of Title 26 of the Los Angeles County Code is hereby deleted in its entirety and replaced as follows:

Chapter 7, Article II of the City of West Covina Municipal Code shall be known as the Building  Code  of the  City  of West  Covina,  and may  be  cited  as  such,  and  will  be referred to herein as “these regulations” or “these building standards” or “this Code.” Sec. 7-18. - Board of appeals.

Section 105.1.1 of Title 26 of the Los Angeles County Code is hereby deleted in its entirety and replaced as follows:
105.1.1 General. Unless otherwise provided for below, in order to  conduct the hearings provided for in this Code, there shall be a Building Board of Appeals consisting of  five  members  who  are  qualified  by  experience  and training  to  pass  upon matters pertaining to building  construction. One member  shall be a practicing architect, one a builder who is a licensed general contractor, one a lawyer, and two structural engineers, each of whom  shall have had at least 10  years of experience as an architect, builder, lawyer, or structural engineer. The Building Official shall be an ex officio member and shall act as secretary to the Board. The members of the Building Board of Appeals shall be appointed by the City Manager and shall hold office at his/her pleasure. The board shall adopt rules of procedures for conducting its business.

Sec. 7-19. - Fees and refunds.

Section 107 of Title 26 of the Los Angeles County Code is hereby deleted in its entirety and replaced as follows:

Ordinance No. 2536

107.1 Permit fees. A fee for each permit shall be paid to the Building Official as established by resolution of the City Council. Determination of value or valuation under any of the provisions of this Code shall be made by the Building Official. Valuation shall be based on the type of construction, occupancy classification, and size of the project, and  shall  include  all  components  of the  permitted  work,  including  structural  elements, finishes,  roofing,  mechanical,  electrical,  plumbing,  fire  protection  systems,  and  other permanently  installed  features  or  equipment.  In  establishing  valuation,  the  Building Official may reference the most current Building Valuation Data (BVD) published by the International Code Council or other similar industry data sources. These references are intended to provide a consistent and uniform basis for determining construction valuation for fee assessment purposes. The calculated valuation is not required to reflect actual or reported construction costs.
107.2 Plan review fee. When an application for a building permit is submitted for review, a plan review fee shall be paid to the Building Official. Said fee shall be equal to 85 percent of the building permit fee as established by resolution of the city council.

In addition to the aforementioned fee, the Building Official may require additional charges  for  review  required  by  changes,  additions  or  revisions  of  approved  plans  or reports, and for services beyond the first and second check due to changes, omissions or errors on the part of the applicant. The payment of said fees shall not exempt any person from compliance with other provisions of this Code.

The fees specified in this section are separate fees from the permit fees specified in Section 107.1.
107.3 Work without permit; investigation fee. Whenever any work for which a permit is required by this chapter has been commenced without first obtaining a permit, a special investigation shall be made before a permit may be issued for such work. A special investigation fee shall be collected prior to the issuance of a permit. The investigation fee shall be equal to the amount of the permit fee that would be required by this chapter if a permit were to be issued and shall be in addition to the permit fee if a permit is required.

The payment of such investigation fee shall not exempt any person from compliance with all other provisions of this chapter nor from any penalty prescribed by law. 107.4 Refunds. Requests  for  refunds  of  permit  fees  shall  be  processed  in accordance with the requirements set forth in section 7-3 of this chapter.

Sec. 7-20. - Use and occupancy.

Section 109 of Title 26 of the Los Angeles County Code is hereby amended in its entirety to read as follows:
109.1 Use and occupancy. No building, structure or premises, or portion thereof, shall be used or occupied, and no change in the existing occupancy classification of a building, structure or premises, or portion thereof, shall be made until the Building Official Ordinance No. 2536

has  approved  the  building,  structure  or  premises  or  portion  thereof  for  such  use  or occupancy  and  until  all  permits  have  been  approved  or  a  temporary  certificate  of occupancy has been issued.

Upon  final  inspection  approval  of  a  building  permit  and  at  the  request  of  the applicant,  a  certificate  of  occupancy  may  be  issued  by  the  Building  Official  for  any structure which is ready to occupy.

Approval  of  a  building,  structure  or  premises,  or  portion  thereof,  for  use  or occupancy  (including, but not limited to, final inspection approval and/or issuance of a certificate of occupancy or issuance of a temporary certificate of occupancy) shall not be construed  as  approval  of  a  violation  of  the  provisions  of  this  Code,  relevant  laws, ordinances, rules and/or regulations. Approvals presuming to give authority to violate or cancel the provisions of this Code, relevant laws, ordinances, rules and/or regulations are not valid.

The Building  Official may,  in  writing,  suspend  or  revoke  any  such  approvals  or certificates whenever the Building Official determines that the approval or certificate was issued in error, or on the basis of incorrect information supplied, or when it is determined that the building, structure or premises, or portion thereof, is in violation of any provision of this Code, relevant laws, ordinances, rules and/or regulations. 109.2 Change in use. Changes in the character or use of a building shall not be made except as specified in the Existing Building Code. 109.3 Certificate issued. When  the  building,  structure  or  premises,  or  portion thereof,  has  passed  final  inspection,  and  when  the  building,  structure  or  premises complies  with  this  Code,  relevant  laws,  ordinances,  rules  and  regulations,  and  the required fees have been paid, the Building Official, upon request of the applicant, may issue a certificate of occupancy which shall contain the following:

1. The building permit number.

2. The address of the building or structure.

3. A description of that portion of the building for which the certificate is issued.

4. A statement that the described portion of the building was inspected and found to comply with the requirements of this Code, relevant laws, ordinances, rules and regulations  for  the  group  and  division  of  occupancy  and  the  use  for  which  the proposed occupancy is classified.

5. The date the permit was approved.

6. Any other information deemed necessary by the Building Official.

Ordinance No. 2536

109.4 Temporary certificate. The  Building  Official  is  authorized  to  issue  a temporary certificate of occupancy before the completion of the entire work covered by the permit, provided that the Building Official determines that such portion or portions will be  occupied  safely.  The  Building  Official  shall  set  a  time  period  during  which  the temporary certificate of occupancy is valid. Upon request of the owner or permittee, the Building Official may, in writing, extend the temporary certificate of occupancy when it is determined  that  the  circumstances  so  warrant.  After  the  expiration  of  a  temporary certificate of occupancy and any extension(s) thereof, the building or structure shall not be used or occupied until the Building Official has approved the building for such use or occupancy.
109.5 Live loads posted. A durable sign that indicates the “live load” shall be required in commercial or industrial buildings where the floor or roof or portion thereof is or has been designed with a live load that exceeds 50 psf. The live load sign shall be posted on that part of each story or roof to which it applies, in a conspicuous place. The live load sign shall be posted as a condition precedent to the issuance of a certificate of occupancy. It shall be unlawful to remove or deface any such sign. 109.6 Revocation.  The  Building  Official  is  authorized  to  suspend  or  revoke  a certificate of occupancy or completion issued under the provisions of this Code, in writing, wherever the certificate is issued in error, or on the basis of incorrect information supplied, or where it is determined that the building or structure or portion thereof is in violation of the provisions of this Code or other ordinance of the city.

Sec. 7-21. - Fire protection and life safety systems.

Chapter  9 of  Title 26  of the  Los Angeles County Code  is  hereby  deleted in  its entirety and replaced with the Fire Code of the City of West Covina as set forth in Chapter 10 of this Code.

Sec. 7-22. - Swimming pool safety.

Title 26 of the Los Angeles County Code is hereby amended to add Section 3109.3 to read as follows:

Section 3109.3 Swimming Pools, Emptying Upon Abandonment Or Vacation Of Premises.

1. No person in possession or control of any swimming pool on any land within the city as either owner, lessee, tenant, purchaser under contract, trustee, mortgagee or beneficiary of the land upon which such swimming pool is located shall abandon or vacate the premises upon which such swimming pool is located or is accessory or appurtenant, or cause or permit the same to be abandoned or vacated, without first having either:
a. Emptied all water from such swimming pool and left the same empty; or Ordinance No. 2536

b. Completely covered said swimming pool with a safe and adequate pool cover or  other  protective  device  approved  in  writing  by  the  Building  Official  as sufficient to protect persons, especially children, from falling into such pool.

2. The owner of any swimming pool on any land within the city, upon learning that the premises  upon  which  such  swimming  pool  is  located  or  is  accessory  or appurtenant  has  been  abandoned  or  vacated  by  the  person  in  possession  or control of such swimming pool, shall, within forty-eight (48) hours after so learning or so being advised by the Building Official, either:
a. Empty all water from said swimming pool and leave the same empty until said premises are again occupied by a person in possession and control of such swimming pool; or
b. Completely cover said swimming pool with a safe and adequate pool cover or other protective device approved in writing by the Building Official as sufficient to protect persons, especially  children, from falling into  such pool, and  keep said  pool  so  covered  until  said  premises  are  again  occupied  by  a  person  in possession and control of such swimming pool.

3. “Abandon” and “abandoned,” as used in this section, shall mean the leaving of premises without actual, apparent and manifest intention to return thereto within a reasonable  and  foreseeable  time  unless  definite  provision  has  been  made  in writing prior to leaving the premises to have them actually occupied within thirty (30) days of  such leaving by  some other person who will be in possession and control of such swimming pool.

4. “Vacate” and “vacated,” as used in this section shall mean the leaving of premises without the bona fide intent to return and actually returning to said premises within a  period  of thirty  (30)  days  or  less  (or  such  additional  period  not  exceeding  an aggregate of sixty (60) days from date of leaving as may be granted by the Building Official for good cause, such as extended vacation, emergency, etc.) unless during said period of absence some other person actually occupies said premises and is in possession and control of such swimming pool.

5. Every person who violates or fails to comply with any of the terms, provisions or requirements  of  this  section  shall  thereby  have  agreed  and  consented  and conclusively be deemed to have agreed and consented:
a. That  the  city  may  enter  upon  the  premises  and  empty  all  water  from  such swimming pool or cause the same to be done; and
b. To reimburse the city on demand for the actual cost of emptying such pool or causing the same to be done, and that the city may collect the same from any such person by civil action or any other lawful means selected by or available Ordinance No. 2536

to the city, including, where applicable, the means provided by Title 5, Division 1, Part 1, Chapter 1, Article 9 (beginning at Section 50230) of the California Government Code.

SECTION 7. Amendment to Article III of Chapter 7.  Article III of Chapter 7 of the City  of West  Covina Municipal  Code  is  hereby  deleted  in  its  entirety  and  replaced  as follows:

ARTICLE III. – RESIDENTIAL CODE
Sec. 7-30. - Adoption of Residential Code.
(a) Except as otherwise provided in this article, Title 30 (Residential Code) of the Los Angeles County Code, as amended and in effect on January 1, 2026, adopting the 2025 California Residential Code with amendments, together with its appendices, is hereby adopted by reference as if fully set forth herein. (b) One (1) complete copy of Title 30 of the Los Angeles County Code and one (1) complete  copy  of  the  2025  California  Residential  Code  will  be  on  file  and accessible to the public for inspection at the office of the building official. In the event of any conflict or ambiguity between any provision contained in such codes set  forth  above  and  any  amendment  thereto  contained  in  this  article  or  other provision of this Code, the amendment or addition shall control.

Sec. 7-31. - Automatic fire sprinkler systems.

Section R309 of Title 30 of the Los Angeles County Code is hereby deleted in its entirety and replaced with Section 903.2 of the Fire Code of the City of West Covina as adopted and amended by Chapter 10 of this Code.

SECTION 8. Amendment to Article IV of Chapter 7.  Article IV of Chapter 7 of the City  of West  Covina Municipal  Code  is  hereby  deleted  in  its  entirety  and  replaced  as follows:

ARTICLE IV. - ELECTRICAL CODE
Sec. 7-40. - Adoption of Electrical Code.
(a) Except as otherwise provided in this article, Title 27 (Electrical Code) of the Los Angeles County Code, as amended and in effect on January 1, 2026, adopting the 2025 California Electrical Code with amendments, together with its appendices, is hereby adopted by reference as if fully set forth herein. (b) One (1) complete copy of Title 27 of the Los Angeles County Code and one (1) complete copy of the 2025 California Electrical Code will be on file and accessible to the public for inspection at the office of the building official. In the event of any Ordinance No. 2536

conflict  or  ambiguity  between  any  provision  contained  in  such  codes  set  forth above and any amendment thereto contained in this article or other provision of this Code, the amendment or addition shall control.

SECTION 9. Amendment to Article V of Chapter 7.  Article V of Chapter 7 of the City  of West  Covina Municipal  Code  is  hereby  deleted  in  its  entirety  and  replaced  as follows:

ARTICLE V. - EXISTING BUILDING CODE
Sec. 7-50. - Adoption of Existing Building Code.
(a) Except as otherwise provided in this article, Title 33 (Existing Building Code) of the Los Angeles County Code, as amended and in effect on January 1, 2026, adopting the 2025 California  Existing  Building  Code  with  amendments,  together  with  its appendices, is hereby adopted by reference as if fully set forth herein. (b) One (1) complete copy of Title 33 of the Los Angeles County Code and one (1) complete  copy  of the  2025 California Existing Building Code will be on file and accessible to the public for inspection at the office of the building official. In the event of any conflict or ambiguity between any provision contained in such codes set  forth  above  and  any  amendment  thereto  contained  in  this  article  or  other provision of this Code, the amendment or addition shall control.

SECTION 10. Amendment to Article VI of Chapter 7.  Article VI of Chapter 7 of the City  of West  Covina Municipal  Code  is  hereby  deleted  in  its  entirety  and  replaced  as follows:

ARTICLES VI. - MECHANICAL CODE
Sec. 7-60.- Adoption of Mechanical Code.
(a) Except as otherwise provided in this article, Title 29 (Mechanical Code) of the Los Angeles  County  Code,  adopting  the  2025  California  Mechanical  Code  with amendments, together with its appendices, is hereby adopted by reference as if fully set forth herein.
(b) One (1) complete copy of Title 29 of the Los Angeles County Code and one (1) complete copy of the 2025 Mechanical Code will be on file and accessible to the public for inspection at the office of the building official. In the event of any conflict or ambiguity between any provision contained in such codes set forth above and any amendment thereto contained in this article or other provision of this Code, the amendment or addition shall control.

SECTION 11. Amendment to Article VII of Chapter 7. Article VII of Chapter 7 of the City  of West  Covina Municipal  Code  is  hereby  deleted  in  its  entirety  and  replaced  as Ordinance No. 2536

follows:

ARTICLES VII. - PLUMBING CODE
Sec. 7-70.- Adoption of Plumbing Code.
(a) Except, as otherwise provided in this article, Title 28 (Plumbing Code) of the Los Angeles County Code, as amended and in effect on January 1, 2026, adopting the 2025 California Plumbing Code with amendments, together with its appendices, is hereby adopted by reference as if fully set forth herein. (b) One (1) complete copy of Title 28 of the Los Angeles County Code and one (1) complete copy of the California Plumbing Code will be on file and accessible to the public for inspection at the office of the building official. In the event of any conflict or ambiguity between any provision contained in such codes set forth above and any amendment thereto contained in this article or other provision of this Code, the amendment or addition shall control.

SECTION 12. Amendment to Article I of Chapter 9.  Article I of Chapter 9 of the West Covina Municipal Code is hereby deleted in its entirety and replaced as follows:

ARTICLE I. - DRAINAGE AND GRADING
Sec. 9-1. - General.
(a) Except  as  set  forth  in  this  article,  Appendix  J  “Grading”  of  Title  26  of  the  Los Angeles County Code, as amended and in effect on January 1, 2026, is hereby adopted as if fully set forth herein and amended as shown below. (b) Within  Appendix  J,  “Building  Official”  shall  mean  “City  Engineer  or  his/her designee”.
(c) Within Appendix J, “County” or “Los Angeles County” depending on context may mean City of West Covina or Los Angeles County.
(d) Administration and permit issuance per Appendix J  shall be as per the Building Code adopted and amended in Chapter 7, Article II of this Code.

Section 9.2. - Appendix J Amended.

Section J103.5 is amended in its entirety to read as follows:

Section J103.5 Grading fees.

1. Plan Review Fees. When a plan or other data are required to be submitted, a plan review fee in the amount established by resolution of the City Council shall be paid Ordinance No. 2536

at the time of submitting plans and specifications for review. Separate plan review fees  shall  apply  to  retaining  walls  or  major  drainage  structures  as  required elsewhere in this Code. For excavation and fill on the same site, the fee shall be based on the volume of excavation or fill, whichever is greater.

2. Permit Fees. A fee for each grading permit in the amount established by resolution of the City Council shall be paid to the Building Official at the time of issuance of the  permit.  Separate  permits  and  fees  shall  apply  to  retaining  walls  or  major drainage structures as required elsewhere in this Code.

3. Site Inspection Fee. When the Building Official finds that a visual inspection of the site is necessary to establish drainage requirements for the protection of property, existing buildings, or the proposed construction, a site inspection shall be made during  plan  check  of  grading  plans.  A  fee  for  such  inspection  in  the  amount established by resolution of the City Council shall be paid to the Building Official at the time of submitting plans and specifications for review.

4. Refunds. Requests for  refunds of permit fees shall be processed in accordance with the requirements set forth in Chapter 7, Article I, Section 7-3 of this Code.

Sec. 9-3. - Violations and penalties.
(a) Any  person  violating  any  provision  of  this  article  is  guilty  of  a  misdemeanor.

However,  any  such  violation  constituting  a  misdemeanor  may  be  cited  by  the issuing officer and/or prosecuted by the city attorney as an infraction. (b) Each day during any portion of which any violation of any provision of this article is committed, continued or permitted shall constitute a separate offense. (c) Violation  of  any  of the  provisions  of this  article may  be  punished  as  a  criminal offense or by the issuance of an administrative citation in accordance with article X of chapter 15 of this Code. The administrative fines shall be in the amounts set forth  in  article  X  of  chapter  15  of  this  Code,  or  such  greater  fine  amounts  as authorized  by  California  law.  In  the  event  of  an  inconsistency  between  the authorized amount of such fines pursuant to article X of chapter 15 and of those authorized by California law, the greater fine amount may be imposed. (d) The issuance or granting of a permit, or approval based on plans, specifications or other data shall not be deemed or construed to be a permit for, or an approval of, any  violation  of  any  of  the  provisions  of  this  article.  Permits  presuming  to  give authority to violate or cancel the provisions of this article shall be invalid, except insofar as the work or use which is authorized is lawful.

SECTION 13. Environmental Compliance. The City Council hereby finds that it can be seen with certainty that there is no possibility that the adoption and implementation of this  Ordinance  will  have  a  significant  effect  on  the  environment.  The  Ordinance  is Ordinance No. 2536

therefore  exempt  from  the  environmental  review  requirements  of  the  California Environmental  Quality  Act  (CEQA)  pursuant  to  Section  15061(b)(3)  (Common  Sense Exemption) of the CEQA Guidelines.

SECTION 14. Severability. If any section, subsection, clause or phrase or portion of this Ordinance is for any reason held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of all other provisions  of this Ordinance.  The  City  Council  of West  Covina  hereby  declares that  it would have passed this Ordinance, and each section, subsection, sentence, clause and phrase or portion thereof, irrespective of the fact that any one or more of the sections, subsections, sentences,  clauses, or phrases or portions thereof be declared invalid or unconstitutional.

SECTION 15. Inconsistencies. Any provision of the West Covina Municipal Code or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such  inconsistencies  and  no  further,  is  hereby  repealed  or  modified  to  that  extent necessary to affect the provisions of this Ordinance.

SECTION 16. Effective Date. This Ordinance shall become effective 30 days after its adoption.

SECTION 17. Publication.  The  City  Clerk  shall  certify  the  adoption  of  this Ordinance and shall cause this Ordinance to be published or posted as required by law.

SECTION 18. Certified  Copy.  The  City  Clerk  shall  file  a  certified  copy  of  this Ordinance with the California Building Standards Commission.

PASSED, APPROVED AND ADOPTED this ___ day of ________, 2026.

Letty Lopez-Viado
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick
City Attorney Assistant City Clerk
I,  LISA  SHERRICK,  ASSISTANT  CITY  CLERK  of  the  City  of  West  Covina, Ordinance No. 2536

California, do hereby certify that the foregoing Ordinance No. 2536 was introduced at a regular meeting of the City Council held on the 6th day of January, 2026, and adopted at a  regular meeting  of the  City  Council  held  on the  ____  day  of  _______,  2026  by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick
Assistant City Clerk
AGENDA ITEM NO. 2

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: January 6, 2026
TO: Mayor and City Council
FROM: Milan Mrakich, Acting City Manager
SUBJECT: CONSIDERATION OF A MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN

THE CITY AND THE WEST COVINA POLICE SUPPORT SERVICES ASSOCIATION (WCPSSA)
RECOMMENDATION:

It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. 2026-02 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, APPROVING THE MEMORANDUM OF UNDERSTANDING BETWEEN

THE CITY OF WEST COVINA AND CITY OF WEST COVINA POLICE SUPPORT SERVICES ASSOCIATION FOR THE PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2028 BACKGROUND:

Under California law, the Meyers-Milias-Brown Act (MMBA) of 1968 established collective bargaining for California municipalities.  Collective bargaining is the process by which workers, through their associations, and employers negotiate contracts to determine terms of employment, including pay, benefits, hours, leave, and job health & safety policies.  MMBA is a formalized union-management consultation and bargaining procedure.

The Memorandum of Understanding between the City and the West Covina Police Support Services Association (WCPSSA) expired on June 30, 2024.  City Management and representatives for the WCPSSA have met and conferred in accordance with the MMBA regarding terms and conditions of employment, including wages, benefits and hours, and have reached an agreement on a comprehensive Memorandum of Understanding.

DISCUSSION:

The comprehensive Memorandum of Understanding (MOU) is attached to this report as Exhibit A to Attachment No. 1 and covers the period of July 1, 2024 through June 30, 2028.

The City and WCPSSA have agreed upon the following changes to the existing labor agreement to be incorporated into the successor agreement, which would become effective upon approval of the MOU by the City Council. All other provisions from the existing agreement are proposed to remain in the agreement without changes.

1. Salary Schedule
4-year term (July 1, 2024-June 30, 2028)

2. One-time NonPERSable Pay - Within 30 days after City Council approval of the MOU, employees shall receive a one-time non-PERSable pay of $350.00 (Three Hundred Fifty Dollars) pro-rata, based upon date-of-hire effective July 1, 2024. The employees will receive the one-time payment on a check separate from their regular paycheck.

3. Effective first full pay period after July 1, 2025: 2% across the board COLA and 3% Step 6 added*

4. Effective first full pay period after July 1, 2026: 2% across the board COLA and 3% Step 7 added*

5. Effective first full pay period after July 1, 2027: 2% across the board COLA and 3% Step 8 added*
*Employees would be eligible for a salary increase on the anniversary date following each effective date.

2. Sick Leave Payoff Upon Retirement: Addition of the following:

In addition to current language, Sick Leave is only paid upon retirement to those hired prior to July 1, 2025.

Sick Leave Annual Payoff Program - will only be made available to employees hired before July 1, 2025

3. Overtime Policy-Vacation, sick leave, bereavement leave, and compensatory time off shall not be considered hours worked. Jury duty and holidays shall count towards time worked.

4. Matron Pay-Increase flat matron pay to forty dollars ($40.00) per shift that the employees perform matron duties pursuant to direction and approval of their supervisor.

5. 6. Compensatory Time
Elimination of all Compensatory Time from the MOU with the exception of Holiday Compensation Time which will be capped at one hundred twenty (120) hours.

All accrued Compensatory Time and Holiday Compensation Time over the one hundred twenty (120) All accrued Compensatory Time and Holiday Compensation Time over the one hundred twenty (120) hour cap shall be paid out within thirty (30) days approval of the MOU by the City Council.

7. References to the Association - Throughout the MOU, change references of "Teamsters Local Union No. 1932" or "Union" or "steward" to "West Covina Police Support Services Association" or "Association" or "representative", respectively.

Staff recommends that the City Council adopt the proposed resolution, approving the MOU and authorizing the Acting City Manager to execute the agreement.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form. The City's labor counsel has reviewed and approved the MOU.

Prepared by: Carmelita Underwood, Director of Human Resources/Risk Management Department
Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

The approximate fiscal impacts are for FY 2025-26 $41,000, FY 2026-27 $82,000, and FY 2027-124,000 for a total of $247,000.

Attachments
Attachment No. 1 - Resolution No. 2026-02
CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
Achieve Fiscal Sustainability and Financial Stability
Enhance City Image and Effectiveness
ATTACHMENT NO. 1
RESOLUTION NO. 2026-02

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE

MEMORANDUM OF UNDERSTANDING BETWEEN THE

CITY OF WEST COVINA AND CITY OF WEST COVINA

POLICE SUPPORT SERVICES ASSOCIATION FOR THE
PERIOD OF JULY 1, 2024 THROUGH JUNE 30, 2028
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, the current Memorandum of Understanding between the City of West Covina (the “City”) and the City of West Covina Police Support Services Association (PSSA) (formerly the City of West Covina Non-Sworn Safety Support Employees’ Union) expired on June 30, 2024; and
WHEREAS, the City and the PSSA have met and conferred regarding wages, hours, and other terms and conditions of employment for a successor Memorandum of Understanding in accordance with the provisions of the Meyer-Milias-Brown Act (California Government Code section 3500 et seq.); and
WHEREAS, the City and the PSSA have reached an agreement and memorialized their agreement regarding wages, benefits, hours and other terms and conditions of employment in the Memorandum of Understanding for the period of July 1, 2024 through June 30, 2028, which is attached hereto as Exhibit “A.”

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves the Memorandum of Understanding between the City and the City of West Covina Police Support Services Association (PSSA), attached hereto as Exhibit “A.”
SECTION 2. The City Council authorizes the Acting City Manager to execute the Memorandum of Understanding on behalf of the City, in substantially the form as attached and in such final form as approved by the City’s labor counsel.

SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 6th day of January, 2026.

Letty Lopez-Viado
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick, CMC
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2026-02 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 6th day of January, 2026, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick, CMC
Assistant City Clerk

EXHIBIT A

MEMORANDUM OF UNDERSTANDING
13154692.3 WE020-102

MEMORANDUM OF UNDERSTANDING

BETWEEN THE REPRESENTATIVES OF

MANAGEMENT FOR THE CITY OF WEST COVINA
AND

CITY OF WEST COVINA POLICE SUPPORT

SERVICES ASSOCIATION
JULY 1, 2024 THROUGH JUNE 30, 2028
13154692.3 WE020-102 1

ARTICLE ONE

RIGHTS AND RESPONSIBILITIES
I. PARTIES TO MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (herein referred to as MOU or Agreement interchangeably) has been prepared pursuant to the terms of the City of West Covina Municipal Code, Article V-Employee, Division 2-Employee Organizations, Sections 2-212 through 2-228, and the West Covina Personnel Rules, as amended, which is hereby incorporated by reference. This Agreement has been executed by representatives of the City of West Covina (hereinafter referred to as "City") on behalf of the City; and the West Covina Police Support Services Association representing the Non-Sworn Safety Support Unit Employees.

The parties to this Agreement affirm their mutual commitment to the goals of effective and efficient public service, high employee morale, sound and responsible management of City business, and amicable employer-employee relations. The parties acknowledge that productivity improvement can only be achieved as a by-product to valuing people.

The parties encourage the highest possible degree of friendly cooperative relationships between their respective representatives at all levels and with and between all employees.

II. GENDER
The terms "they" and "their" may be used in this agreement as substitutes for the terms "his," "hers," "his/her," "he," "she," or other terms which would indicate masculine or feminine gender.

III. RECOGNITION
A. West Covina Police Support Services Association
Pursuant to the provisions of the City of West Covina Municipal Code, Article VEmployee, Division 2-Employee Organizations, Sections 2-212 through 2-228, and the City of West Covina Personnel Rules, as amended, the City recognizes the West Covina Police Support Services Association as the exclusive recognized employee organization on behalf of all full-time salaried non-management and non-mid-management Non-Sworn Safety Support Unit employees of the City of West Covina.

B. Exclusions
Those classifications and positions excluded include employees designated as confidential, executive, management, and mid-management.

C. Classifications Recognized
Specific classifications recognized by the City of West Covina being represented by the West Covina Police Support Services Association are listed in Appendix “A” of this agreement.
13154692.3 WE020-102 2
IV. ASSOCIATION AND EMPLOYEE RIGHTS AND RESPONSIBILITIES A. Association and Employee Rights
The City and the Association shall comply with the provisions of Government Code 3500, as amended, or any subsequent State law governing meet and confer rights of employee organizations. The parties further agree that during the term of this Memorandum of Understanding, each party shall retain those rights respectively vested by local, state and federal law, which cannot otherwise be waived by this Agreement.

B. Payroll Deduction
(a) All employees in a job classification within the representation Unit covered by this MOU may choose to become a member of the West Covina Police Support Services Association. If the employee chooses to become a member, the employee shall authorize a payroll deduction for membership dues. The City agrees to make authorized payroll deductions of the West Covina Police Support Services Association dues. Any request to begin dues deductions or cancel dues deductions must be made to the Association and not the City. The Association is responsible for informing the City of the amount of dues deductions for employees.
(b) The City shall not be obligated to put into effect any new dues deduction until it has been notified by the Association in sufficient time to permit normal processing of the dues deduction.
(c) If the Association states it has written authorization to begin deductions, it is not required to provide the City with a copy of the individual authorization unless a dispute arises about the existence or terms of the authorization. The City shall issue a check, payable to the West Covina Police Support Services Association, in the amount of the individual deductions for dues each pay period. Upon receipt of notification of an addition/deletion or change in Association dues deduction, the Association shall immediately notify the City of such change.
(d) Dues withheld by the City shall be transmitted to the person designated in writing by the Association as the person authorized to receive such funds, at the address specified.
(e) Employees in these Units who are members of the West Covina Police Support Services Association may withdraw from the Association by sending notice to the Association. The Association shall immediately certify to the City to terminate dues deductions for any such employees, consistent with applicable law. The Association shall indemnify the City for any claims made by the employee for dues deductions made in reliance on that information. 13154692.3 WE020-102 3
(f) The Association’s indemnity and liability obligation is more fully set forth as follows:

The Association hereby agrees to indemnify and hold the City harmless for any loss or damages, including attorney’s fees and costs, for claims or causes of action arising from the operation of this Article, including claims for deductions made in reliance on the Assoication’s representations and certifications regarding valid written employee’s dues deduction authorizations.
(g) The City shall provide via email to the Association a list every 120 days, or upon request, of all employees in the bargaining units with the employees’, classification title, work location (including location address), current home address, personal email address (if available), personal cell phone (if available) and home phone number.

C. Association Representation Responsibilities
The Association agrees and shall assume its responsibilities as recognized designated representative to represent all unit employees without discrimination, interference, restraint, or coercion, and to comply with exclusive representation responsibilities as set forth in the City of West Covina Municipal Code, Article VEmployee, Division 2-Employee Organizations, Sections 2-212 through 2-228, and Personnel Rules, as amended.

D. Association Release Time — Time Off For Meeting and Conferring

1. The City and the Association recognize that it is of benefit both to the City and the Association that representatives designated by the Association to serve as the Association negotiating committee be granted leave from duty with full pay during scheduled working hours to participate in meet and confer sessions as requested by the City.

2. The Association negotiating committee shall be allowed release time as approved by management in order to prepare for meet and confer sessions required for subsequent new Memorandums of Understanding.

3. Individual negotiating committee members shall give management as much advance notice as possible about the dates, times, and duration of the requested release time.

4. Unless otherwise agreed to by both parties, the negotiating teams for the Association shall not exceed three (3) members each.

5. Full pay, as stated, shall mean the employee's current base salary, fringe benefits, and any assignment pay.

6. Each party shall provide the other a list of representatives at least two weeks prior to the date set for meeting and conferring unless both parties agree such notice is impractical.

E. Release Time-Grievances
Representatives of the Association shall be granted reasonable release time 13154692.3 WE020-102 4
from their assigned work as approved by management to provide representation services such as grievance matters.

F. Release Time - Association Activities

1. The City shall provide Association representatives with a reasonable amount of time to address Association business without loss of pay or benefits. Before using this time, Association representatives must notify the immediate supervisor that the employee will be conducting Association business and advise the supervisor of where the employee can be reached in case of an emergency.

2. In addition, the City shall grant release time for all Employees to conduct one special meeting each quarter. The City will also allow the Association use of City facilities and equipment for said Association meetings.

3. The City shall grant release time (2 hours plus travel time) to allow Representatives to attend training.

G. Bulletin Boards

1. The City may permit the Association to use certain designated bulletin boards approved by management located at City facilities to post Association related information.

2. The Association agrees to continually self-monitor all information posted on bulletin boards to ensure they are maintained in an orderly manner. All materials posted should be dated and contained in an orderly manner.

3. No item(s) that can reasonably be interpreted as inflammatory, libelous, obscene, or slanderous may be posted on bulletin boards.

V. MANAGEMENT RIGHTS AND RESPONSIBILITIES
A. Management Rights
The City continues to reserve, retain, and is vested with, solely and exclusively, all rights of management, regardless of the frequency of use, which have not been expressly abridged by specific provisions of the Memorandum of Understanding or by law, to manage the City for the citizens of West Covina, as such rights existed prior to the execution of the Memorandum of Understanding. The City continues to reserve and retain solely and exclusively all rights of management, including those City rights set forth in the City of West Covina Municipal Code, Article VEmployee, Division 2-Employee Organizations, Sections 2-212 through 2-228, and Personnel Rules, as amended, and including but not limited to the following rights:

1. To manage the City and to determine policies and procedures and the right to manage the affairs of the City.

2. To take into consideration the existence or non-existence of facts which are the basis of the management decision.

3. To determine the necessity, organization, and implementation and 13154692.3 WE020-102 5
termination of any service or activity conducted by the City or other governmental jurisdictions, and to expand or diminish services.

4. To determine nature, manner, means, type, time, quantity, quality, technology, standards, level, and extent of services to be provided to the public.

5. To determine methods of financing.

6. To determine quality, quantity, and types of equipment or technology to be used.

7. To determine and/or change the facilities, methods, technology, equipment and apparatus, means, operations to be performed, organizational structure, size, and composition of the work force and allocate and assign work by which the City operations and services are to be conducted.

8. To plan, determine, and manage City budget which includes, but is not limited to, changes in the number of locations, relocations, and types of operations, processes, and materials to be used in carrying out all City functions, including the right to contract for or subcontract any work or operation of the City.

9. To assign work to and schedule employees in accordance with requirements as determined by the City as to work hours and changes to work hours, schedules, including call back, standby, and overtime, and assignments except as otherwise listed by this agreement.

10. To lay off employees of the City from duties because of lack of work or funds, or under conditions where continued work would be ineffective or non-productive or not cost effective as determined by the City.

11. To establish and modify goals and objectives related to productivity and performance programs and standards, including, but not limited to, quality and quantity, and require compliance thereto.

12. To direct, supervise, recruit, select, hire, evaluate, promote, transfer, discipline, discharge, terminate, suspend, demote, reprimand, reduce or withhold salary increases and benefits, and otherwise discipline employees for cause.

13. To determine qualifications, skills, abilities, knowledge, selection procedures and standards, job classifications, and to reallocate and reclassify employees.

14. To hire, transfer intra- or inter-division, promote, reduce in rank, demote, reallocate, and terminate employees and take other personnel action for non-disciplinary reasons in accordance with this Agreement and Personnel Rules.

15. To determine policies, procedures, and standards for selection, training, and promotion of employees.
13154692.3 WE020-102 6

16. To establish employee performance standards, including quality, and quantity standards, and to require compliance therewith.

17. To maintain order and efficiency in its facilities and operations.

18. To establish, implement, and/or modify rules and regulations, policies and procedures related to productivity, performance, efficiency, standards of ethics, conduct, safety, health, and order in the City and to require compliance therewith.

19. To restrict the activity of an employee organization on City property and facilities and on City time except as set forth in this agreement.

20. To determine the issues of public policy and the overall goals and objectives of the City's divisions and to take necessary action to achieve the goals and objectives of the City's Departments.

21. To require the performance of other services not specifically stated herein in the event of emergency or disaster as deemed necessary by the City.

22. To take any and all necessary steps and action to carry out the service requirements and to determine the issues of public policy and the overall mission of the City and the mission of the Agency in emergencies or any other time deemed necessary by the City not specified above.

B. Authority of Third Party Neutral
All management rights, powers, authority, and functions, whether heretofore or hereinafter exercised, shall remain vested exclusively with City. No third party neutral shall have the authority to diminish any of the management rights, which are included in this Agreement.

VI. NO STRIKE/JOB ACTION PROVISION
In addition to all no strike/job action provisions and penalties in the West Covina Municipal Code or Personnel Rules, the following provisions shall apply.

A. Prohibited Conduct
The Association, its officers, agents, representatives, and/or members when on duty, agree they will not call, cause, engage, or condone any strike, walkout, sit down, work stoppage, slowdown, sickout, blue flu, pretended illness, or engage or honor any other form of types of job action by unit employees or by any other employees of the City or employees of any other employer by withholding or refusing to perform services or honor any type or form of picket line of any union or employee organization.

B. Employee Termination
Any employee who participates in any conduct prohibited in Section A above shall be considered an unauthorized absence and shall be subject to discharge or other disciplinary action by the City, regardless of whether the Assoication carries out in good faith its responsibilities set forth below.
13154692.3 WE020-102 7
C. Association Responsibilities

1. In the event that the Association, its officers, agents, representatives, and/or members engage in any of the conduct prohibited in A Prohibited Conduct, above, the Association shall immediately instruct any persons engaging in such conduct that their conduct is in violation of this Memorandum of Understanding and unlawful, and they must immediately cease engaging in conduct prohibited in A, Prohibited Conduct, above, and return to work.

2. If the Association performs all of the responsibilities in good faith set forth in C(1) above, its officers, agents, and representatives shall not be liable for damages for prohibited conduct performed by employees who are covered by this Agreement in violation of A, Prohibited Conduct, above. 13154692.3 WE020-102 8
I. SALARY SCHEDULE

ARTICLE TWO

SALARIES AND COMPENSATION
13154692.3 WE020-102 9
A. One-time NonPERSable Pay – Effective within thirty (30) days after City Council approval of the MOU, employees shall receive a one-time non-PERSable pay of three hundred and fifty dollars ($350.00) pro-rata, based upon date of hire effective July 1, 2024. The employees will receive the one-time payment on a check separate from their paycheck.

Effective the first full pay period following July 1, 2025, a two percent (2%) COLA shall be applied to all Association salary schedules, and a new Step 6 commensurate with a three percent (3%) increase shall be added to such salary schedules. Employees would be eligible for such new step increase, if applicable, on their anniversary date following this effective date.

Effective the first full pay period following July 1, 2026, a two percent (2%) COLA shall be applied to all Association salary schedules, and a new Step 7 commensurate with a three percent (3%) increase shall be added to such salary schedules. Employees would be eligible for such new step increase, if applicable, on their anniversary date following this effective date.

Effective the first full pay period following July 1, 2027, a two percent (2%) COLA shall be applied to all Association salary schedules, and a new Step 8 commensurate with a three percent (3%) increase shall be added to such salary schedules. Employees would be eligible for such new step increase, if applicable, on their anniversary date following this effective date.

The salary schedule is attached hereto as Appendix “B.” B. SALARY ADMINISTRATION

1. Specific Information in Personnel Rules
Specific detailed information dealing with such subject as salary anniversary dates, increases within the salary range, salary on appointments and other related types of salary administration issues are set forth in the City Personnel Rules.

2. Effective Date of Step Increases and Extra Compensation All step increases and extra compensation shall be made effective at the start of the next regular pay period, except as otherwise approved by management.

3. Right to Raise Salaries, Other Compensation and Benefits The City reserves the right to raise salaries, and other compensation, and benefits during the term of this agreement. The City shall meet and consult with the Association prior to implementing.

4. Base Salary
Base salary shall mean only the assigned salary to any unit classification exclusive of any other type of form of compensation.
13154692.3 WE020-102 10

5. Extra Pay/Compensation
Extra pay shall be defined as compensation above the unit employee's base salary for special assignments, differentials, and bonuses.

6. Y-Ratinq
a. When a personnel action, such as a demotion due to layoff, reclassification, or job rehabilitation results in the lowering of the incumbent unit employee's salary range, the affected incumbent's salary may be "Y-rated" by the City.
b. "Y-rated" shall mean the maintenance of the incumbent employee's salary rate at the level effective the day preceding the effective date of the personnel action in lieu of placing the employee in a lower salary range.
c. The employee's base salary shall remain at the same level until the salary range of the new classification equals or exceeds the Y-rated salary.
d. Those unit employees on a job rehabilitation shall be Y-rated upon written agreement and mutual consent between the affected employee and the City.

II. Bilingual Allowance
A. Eligibility

1. The department head shall designate certain unit employees to receive bilingual pay, who have been certified by the Human Resources Department as possessing the skills necessary to communicate effectively in English and a second language with the public in order to conduct the business of the City.

2. No more than one unit employee within an office or crew will receive bilingual pay, unless it is determined by the department head that such an exception exists. An exception may occur within an office, wherein unit employees take different lunches and or work flex-schedules.

3. Human Resources Department shall certify, through examination, that the employee has a basic fundamental conversational skill level in the second language.

B. Compensation

1. Eligible employees assigned to Bilingual Allowance receive extra compensation of one hundred dollars ($100) per month above their base salary.

2. This extra pay compensation shall become effective the first pay period following the receipt of the Bilingual certificate and approval by the Director of Human Resources. This extra compensation shall terminate immediately upon the day the assignment is revoked by the Department Head. 13154692.3 WE020-102 11
C. Limitations

1. Eligible languages will be those languages identified by the Los Angeles County Registrar-Recorder/County Clerk for use in municipal elections held in the City of West Covina or those languages designated by the City Manager as appropriate. Currently, these languages identified by the Los Angeles County Registrar-Recorder/County Clerk for use in municipal elections held in the City of West Covina are Chinese (Mandarin and Cantonese), Spanish, Tagalog, and Vietnamese. Should the eligible languages change, employees currently receiving bilingual pay for a language no longer identified by the Los Angeles County RegistrarRecorder/County Clerk for use in municipal elections, will continue to receive bilingual pay. However, no additional employees will be paid for use of that language.

2. Only one (1) allowance will be paid to an employee regardless of the number of certified languages.

III. Acting Pay Assignment
A. Eligibility

1. Acting pay is intended to compensate those employees assigned to perform a significant portion of a higher level position having a greater degree of responsibility and independence and/or requiring a significantly higher level of expertise.

2. An acting appointment may be made to a higher class or position occupied by a person on temporary leave, disability, or the position is vacant. Such acting appointment made to a higher class or position occupied by a person on temporary leave or disability shall not exceed 12 months, unless extension is approved by the City Manager. An acting appointment made to a vacant position during recruitment for a permanent employee to fill the position shall not exceed 960 hours in a fiscal year. (Government Code section 20480.) Acting appointments shall be made from existing promotional lists, if available.

3. Should no promotional eligibility list exist, acting appointments shall be made in accordance with the provisional appointments section of the Personnel Rules, except as further approved by the City Manager. Upon the return of the incumbent from leave or disability, the acting appointment shall be immediately terminated, and the appointee shall resume regular duties, compensation and privileges as if he/she had continued his/her duties in his/her regular classification.

B. Compensation

1. Non-Sworn Safety Support Unit employees assigned and approved by management in an acting status, shall be paid five percent (5%) above their base salary after the 30th calendar day of such appointment until the completion of the appointment, provided such acting appointments are 13154692.3 WE020-102 12
made in writing by Management with a copy to the Human Resources Department.

2. Attempt to Appoint Different Qualified Employees
Whenever practical, based on the experience and expertise required to perform the higher level duties, management will attempt to appoint different qualified employees to acting assignments based on the needs of the organization.

3. Limitations Appointments to Higher Level Positions
Acting appointments to higher level positions do not require the assignment of another employee to cover the duties of the employee so assigned.

IV. Matron Duties Pay
Effective the first full pay period following approval of the Agreement, employees will be paid a flat amount of $40 (forty dollars) per shift for each shift that they perform matron duties pursuant to direction and approval of their supervisor.

V. Limitation on Assignments
Assignments to extra pay positions are temporary, not a separate classification and do not have permanent status and are not subject to selection procedures, appeals, grievances or seniority. Assignments are not a property right and have no due process rights.

VI. PERS Retirement Benefits
The contract between the City and Public Employees' Retirement System (PERS) shall provide the following benefits:

A. Unused Sick Leave
Unused accumulated sick leave may be converted to additional service credit at the time of retirement pursuant to PERS Section 20862.8.

B. One Year Final Compensation
Retirement benefits shall be computed using the One-Year Final Compensation Option under PERS Section 20024.2.

C. Tier One “Classic” Members – 2.5% @ 55
Miscellaneous employees shall participate in the PERS 2.5% at age 55 retirement benefit plan. The City shall pay 100% of PERS employer cost for these employees.

The employees shall pay the full employee cost of eight (8%). Such contribution shall be made on a pre-tax basis.

Tier Two “Classic” Members – 2% @ 60
Employees hired on or after January 1, 2011, shall participate in the PERS 2% at age 60 retirement benefit plan. The City shall pay one hundred percent (100%) of the PERS employer cost for such employees. The employees will pay the full employee cost of seven percent (7%). Such contribution shall be made on a pretax basis. 13154692.3 WE020-102 13
“New” PERS Members – 2% at age 62
All Unit members classified as "new members," as defined by the Public Employees' Pension Reform Act of 2013, hired on or after January 1, 2013 shall participate in the 2% at age 62 PERS retirement benefit plan, with their final compensation based upon the average of their highest annual compensation earned over a three (3) year period. New members will be required to pay the appropriate share of their pension costs and other provisions, as required by the Public Employees' Pension Reform Act of 2013 Contributions shall be made on a pre-tax basis.

Cost-Sharing
As of July 1, 2023, both classic and new members shall pay an additional 3.0% of compensation earnable towards the employer contribution pursuant to cost sharing in accordance with Government Code Section 20516(f). The Parties agree that should the MOU expire without a successor agreement in place, the cost sharing contribution as described above shall continue.

D. 4th Level Survivor Benefits
Fourth Level of 1959 Survivor Benefits PERS Section 21574 for employees covered by this agreement.

E. Military Buy Back
Military service credit as public service credit under PERS section 21024.

VII. Classification and Compensation Study
The City agrees to have completed a classification and compensation study that covers the classifications of this unit by March 31, 2023.

ARTICLE THREE

WORK WEEKS/SCHEDULES/OVERTIME/COMPENSATORY TIME
I. HOURS OF WORK POLICY
It is the policy of the City that the hours of work, as negotiated by unit employees or determined by the City Council for non-represented employees, shall constitute a week's work for all full-time employees, except that work days and work weeks of a different number of hours may be established in order to meet the varying needs of the different City departments.

II. WORK WEEKS
A. 7-Day Work Week
The work hours for unit employees shall be a fixed and regularly recurring period of 168 consecutive hours consisting of seven (7) consecutive 24-hour periods. 13154692.3 WE020-102 14
B. 5/8 and 4/10 Work Schedules and Work Week
5/8 and 4/10 work schedules shall consist of a seven (7)-day work week of forty (40) hours that begins on Sunday at 12:00 a.m. and ends on Saturday at 11:59 p.m., except as modified by management.

C. 4/10 Work Schedules — Unit Employees

1. On or after January 1, 2004, the City may implement a 4/10-work schedule for all unit employees.

2. It is understood that City Hall will remain open Monday through Friday, except for holidays, as set forth in this agreement.

3. The City Manager maintains the final authority to determine work schedules as required.

D. 9/80 Work Schedule
9/80 work schedule shall consist of a seven (7)-day work week of forty (40) hours as follows:

Employees working a 9/80 work schedule will have a regular day off every other week as determined by the City. For such employees working a 9/80 work schedule, each employee’s designated work week shall begin exactly four hours after the start of his/her eight hour shift on the day of the week that corresponds to the employee’s alternating regular day off.

E. 7-Day Work Week— Fixed and Regularly Recurring
The work weeks shall be fixed and regularly recurring 7-day work weeks as set forth in the aforementioned.

F. 28-Day Work Period — Fixed and Regularly Recurring
Qualifying Unit Employees assigned to 3/12 work schedules shall work a fixed and regularly recurring 28-day work period of 168 work hours.

G. Non-Sworn Safety Support Employees – Semi-Annual Work Periods Non-Sworn Safety Support Employees – are covered by the semi-annual work period of 1040 hours. (7(b) exception to FLSA.)
III. TIME WORKED
A. Maximum Time Worked – 7-Day Work Period
The maximum time worked per each 7 day work period which is paid at the straight time rate of pay shall be forty (40) hours inclusive of breaks and exclusive of time not considered work time.

B. 36-HOUR WORK PLAN
Monthly salary rates for employees assigned to 3/12 work schedule are based on a 36-hour work plan with the condition that at the end of each month the employee will 13154692.3 WE020-102 15
owe the City sixteen (16) hours of work time to be reconciled in the following manner and order:

For Community Service Officers assigned to the Police Patrol Division and Jailers:

1. Scheduled pay back work day(s).

2. Reduction in time and one-half pay.

3. If the employee is unable to reconcile the sixteen (16) hours as stated above, and the employee has four (4) or more hours that remain to be reconciled he/she may work an additional day to reconcile the time.

4. If the employee does not wish to work an additional day or has less than four (4) hours to reconcile at the end of each month, he/she may use vacation or compensatory time to reconcile the time owed the City.

For Public Safety Dispatchers:

1. Scheduled pay back work day(s).

2. Overtime hours.

3. If the employee is unable to reconcile the sixteen (16) hours as stated above, any remaining hours owed will be deducted from employee’s accrued vacation, holiday or compensatory time leave.

IV. CHANGE IN WORKING HOURS
Any foreseeable absence or deviation from regular working hours desired by an employee shall, in advance, be approved by management.

V. HOLD OVER — COMMUNICATIONS EMPLOYEES
When conditions necessitate, employees in the Communications Department shall be required on a mandatory basis to hold over past the end of their normal shifts (not to exceed fourteen (14) consecutive hours) and/or to be called back to work during their offduty time. Such action shall be taken during emergency situations as determined by management, including when staffing drops below department set minimum levels.

VI. BREAKS — REST PERIODS
A. Two 15-Minute Breaks — Rest Periods

1. Number of Breaks
Unit employees may receive two break-rest periods for each scheduled workday actually worked, and a break-rest period of 15 minutes for each four consecutive hours of overtime worked as approved by management. 13154692.3 WE020-102 16

2. Non-accumulative
Rest periods are not accumulative and shall not be added to any meal times, vacation, or any form of authorized absence from work unless authorized by management.

3. Not Used at Beginning and End of Work Shift
These breaks may not be used at the beginning or the end of work shift unless authorized by management.

4. Rest Period Procedure
a. Scheduled Not to Impair Service
Rest periods are scheduled or rescheduled by management as job requirements dictate.
b. Length of Rest Period
The rest period shall consist of fifteen minutes cessation of work and will include time involved in going to and coming from a rest area.

VII. OVERTIME
A. Overtime Policy
It is the policy of the City of West Covina to avoid the necessity for overtime work whenever possible. However, when overtime is necessary and approved by management, payment will be paid or compensatory time accrued at time and onehalf for all hours worked in excess of the normal daily work shift. Any work performed outside of an employee’s regularly scheduled hours will be paid at time and one-half the regular rate of pay upon approval of the supervisor.

B. Overtime Authorization

1. If in the judgment of management, work beyond the established work week is required by his/her employees, such work, except in the case of immediate emergency, shall be performed only with the prior authorization of management.

2. In emergencies, where prior authorization cannot be issued, management shall obtain approval for the overtime worked at the earliest opportunity thereafter, in no case to exceed five (5) calendar days after the day in which the overtime was worked.

3. An emergency shall be construed as an unforeseen combination of circumstances that calls for immediate action, as determined by management.
13154692.3 WE020-102 17
VIII. ELECT TO USE COMPENSATORY TIME
A. Approval
Upon the approval of his/her supervisor, an employee, may elect to receive compensatory time off in lieu of pay for overtime hours worked. Such compensatory time off shall be credited to the employee's account on a time and one-half basis, i.e., one and one-half hours for each overtime hour worked.

B. Once Comp Time is Approved No Request for Cash Payment Once compensatory time off is selected and approved by management, the employee may not request cash payment. Upon separation, an employee shall be paid for accumulated compensatory time.

C. Use of Compensatory Time
Accumulated compensatory time may be utilized as paid leave on a straight time hour for hour basis at the mutual convenience of management and employees without such options being tied to sick leave usage. All compensatory time utilized as paid leave by an employee shall be debited from their accrued compensatory time bank.

D. Compensatory Time Deposit
The hours deposited into each employee's time bank pursuant to the 2020- MOU and remaining in this bank upon separation from employment will be cashed out and paid to the employee.

IX. TIME WORK INCREMENTS
A. Increments — Less Than One Hour

1. All authorized time worked which is beyond the unit employee's work shift schedule which is less than one-hour increments shall be compensated in the following manner:

Time Time Worked
0 — 10 minutes 0
11 — 20 minutes ¼ hour
21 — 30 minutes ½ hour
31 — 50 minutes ¾ hour
51 — 60 minutes 1 hour

2. Incidental Overtime — Not Compensable
Incidental overtime is not compensable, and may not be credited as overtime. Incidental overtime is defined as overtime of less than ten minutes in any one day, which is non-recurrent in nature.

B. Increments Over One Hour
Any time worked increments which are over one hour shall be compensated in the same procedure as mentioned herein.
13154692.3 WE020-102 18
X. OVERTIME "COMPENSATORY TIME" ACCUMULATED AND PAYMENT A. Eligibility
Unit employees may choose, in lieu of overtime payment, to have overtime hours worked converted to a compensatory time bank.

B. Accumulation

1. Employees may accumulate up to a total of one hundred twenty (120) compensatory hours. All accrued compensatory time over 120 hours shall be paid within 30 days after City Council approval of the MOU.

2. Compensatory Time at Termination
All accumulated compensatory time which has not been utilized prior to a unit employee's employment termination from the City shall be paid off on a straight time basis at the employee's rate of pay.

3. Compensatory Time - Change in Classification
Any unit employee who changes classification and who has accumulated any hours of compensatory time shall have all their accumulated compensatory hours paid off at their current classification rate of pay.

XI. EMERGENCY OVERTIME REQUIREMENT
The City reserves the right to require unit employees to work overtime in an emergency as determined by management.

XII. DEFINITIONS — Call-back, Stand-By, On-Call, and Court Stand-By "On-Call" A. Call-back

1. Call-back is unscheduled time worked, performed by an off duty unit employee called back to work after they have completed their regular work schedule and have left work or are on their day off.

2. Unit employees must physically return to the worksite in order to receive call-back pay.

B. Stand-by

1. Stand-by is an assignment given to unit employees by management requiring them to be accessible via phone, recall (pager) devices, or other methods approved by management.

2. Unit employees on a stand-by assignment shall be required to return to work as directed by management.

3. Unit employees on stand-by assignment may be required to stay within a designated location or area to respond to work related duties as directed by management.
13154692.3 WE020-102 19
C. On-Call

1. On-Call is an assignment given to unit employees by management requiring them to be accessible via phone; recall (pager) device; or other methods approved by management.

2. Unit employees on on-call status may be required to return to work as directed by management.

D. Court Stand-by "On-Call"
Employees are on court stand-by "on-call" when a unit employee is subpoenaed and placed on stand-by "on-call" time on job related matters during their assigned off duty non-work time.

XIII. CALL-BACK COMPENSATION
Non-Sworn Safety Support Employees Call-Back Pay

1. If an employee is required to return to work at the request of his/her department head while on regularly scheduled time off, the employee shall receive a minimum of three (3) hours pay at the rate of time-and-one-half.

2. Unit employees shall be compensated at the applicable rate for all time worked in excess of three (3) hours, that includes necessary travel time from the employee's home to the job site and return.

3. The minimum provided for herein shall not be paid more than twice during any one calendar day.

XIV. COURT TIME PAY
Time spent in court beyond the regularly scheduled shift will be paid at a time and onehalf rate with a two (2) hour minimum guarantee.

XV. COURT STAND-BY "ON-CALL"
Employees on court stand-by "on-call" during off-duty hours for court stand-by, shall be compensated at a rate of fifty dollars ($50) per day.

ARTICLE FOUR

FRINGE BENEFITS
I. FRINGE BENEFITS ADMINISTRATION PROVISION
A. Administration
The City reserves the right to select, administer, or fund any fringe benefits programs involving insurance that now exist or may exist in the future.

B. Selection and funding

1. In the administration of fringe benefits programs involving insurance, the City shall have the right to select any insurance carrier, self-insure, or other 13154692.3 WE020-102 20
method of providing coverage to fund the benefits provided, as long as the benefits of the plan are substantially the same.

2. The City may choose to exercise its right to select the insurance carrier and select Medicare as the City's Retirement Insurance Carrier for eligible unit employees and retirees. In such case, the employees and retirees who are eligible will be required to enroll in Medicare and continue to be eligible to participate in other City medical plans.

C. Changes
The City shall meet with the Association prior to any change of insurance carrier or method funding coverage for any fringe benefits listed in this article.

II. CAFETERIA PLAN
A. Health Insurance

1. Any employee hired before the date the 2014-2015 MOU was ratified and who does not participate in the City's health insurance plan and can demonstrate that he/she has health insurance coverage from another source will receive a City contribution of six hundred dollars ($600) per month. This amount may be received as cash, contributed to the employee's deferred compensation plan or be used to purchase dental or vision insurance.

2. All employees hired on or after the date the 2014-2015 MOU was ratified, who do not participate in the City's health insurance plan and can demonstrate that he/she has health insurance coverage from another source will receive a City contribution of three hundred dollars ($300). This amount may be received as cash, contributed to the employee's deferred compensation plan or be used to purchase dental or vision insurance.

3. An employee who selects an Employee Only medical plan will receive a City contribution in an amount that when added to the PEMCHA statutory minimum amount equals the monthly Los Angeles Region Kaiser Employee Only medical premium or $600 whichever is greater.

4. An employee who selects an Employee plus One medical plan will receive a City contribution in an amount that when added to the PEMCHA statutory minimum amount equals the monthly Los Angeles Region Kaiser 2-party medical premium.

5. An employee who selects an Employee plus Two or More (Family) medical plan will receive a City contribution in an amount that when added to the PEMCHA statutory minimum amount equals the monthly Los Angeles Region Kaiser Family medical premium.

6. Should the monthly City contribution exceed the monthly medical premium amount, any excess amount can be received as cash, contributed to the employee's deferred compensation plan or be used to purchase dental or vision insurance.
13154692.3 WE020-102 21
B. Dental Insurance
In addition to the above amount for medical insurance, the cafeteria amount shall also include up to $53.28 monthly for dental insurance for the member and eligible dependents. If the dental insurance plan selected by the member is less than $53.28, the cafeteria amount shall be the cost of the dental insurance plan selected. If the dental insurance plan selected by the member is equal to or more than $53.28 per month, the cafeteria amount shall be $53.28.

C. Vision Insurance
In addition to the above amounts for medical and dental, the cafeteria amount shall also include the employee only monthly cost for vision insurance. Employees may enroll eligible dependents in the plan at the employee's cost.

III. RETIREE HEALTH BENEFIT — CITY'S MONTHLY CONTRIBUTION A. City Contribution Amount
Provided that employees represented by the Association has participated in the Public Employees' Medical and Hospital Care Act (PERS Health Plan) with the City, the City will contribute an amount equal to the PEMCHA statutory minimum towards the payment of premiums for retiree health insurance under the Program.

B. If City No Longer in PERS Health Plan
Should the City withdraw from the PERS Health Plan during the term of this agreement, the City and Association shall meet to determine what the monthly contributions toward the new medical health plan would be and when it would be effective.

IV. RETIREE DENTAL INSURANCE BENEFIT
Effective as soon as possible, employees that retire directly from City employment, shall be able to participate in a City Retiree Dental Insurance Plan based on retiree rates. This Plan shall include coverage for the retiree and eligible family members. The City shall not contribute to the monthly premium.

V. EMPLOYEE HEALTH BENEFITS COMMITTEE
Should a new health benefit plan be selected by the City (medical and/or dental) the City agrees to meet and confer over how the City's current medical and dental insurance monthly premium contribution shall be applied to any new health benefit plan.

VI. RETIREE HEALTH SAVINGS PLAN
** The RHS Plan is subject to regulatory and provider regulations** A. Employee Contribution $25 per month minimum
B. Employer Contribution $100 per month
C. Employer Lump Sum RHS Contribution
13154692.3 WE020-102 22

1. Employee must be a full-time West Covina City employee as of July 1, 2006, to qualify for this benefit.

2. Employee must take a service or disability retirement from the City of West Covina to qualify for this benefit.

3. A lump sum RHS contribution to the Plan to be paid by the City at the time of the qualifying employee's retirement (In the event of death prior to retirement lump sum paid immediately to spouse/dependents from the Plan.

4. To obtain the lump sum benefit employee must retire from the City of West Covina by July 1, 2017, or after the first pay period following the employee's 62nd birthday, whichever comes first. Unit employees who are age 62 within the first six months of the program shall have six months beyond their 62nd birthday to retire before losing any lump sum entitlement.

5. Employees working beyond the sunset provisions under "4" above will have their lump sum amount reduced by $900 each year after the 10 year/age 62 provision until they retire.

6. AMOUNT OF BENEFIT
*Employee’s Years of Service as of 7/1/07 Amount of Lump Sum Payment 5 – 9 years $200 per year
More than 9 years – 14 years $400 per year
More than 14 years – 19 years $600 per year
More than 19 years $800 per year
(maximum benefit $25,000)
Break in service cannot exceed one year to qualify for continuous full-time service credit. (Part-time hours do not count toward service credit).

7. Effective July 1, 2013, the PARS EPMC Supplemental Retirement Plan was eliminated for all unit employees.

8. Effective July 1, 2013, employees that participated in the PARS EPMC Supplemental Retirement Plan are eligible to receive lump sum contributions to their RHS account as follows:
a. The City will contribute into the employee's RHS account a lump sum of three hundred dollars ($300) annually each July for a period of six (6) years.
b. An employee must be an active employee of the City as of July 1st of each year to receive year's lump sum contribution.
c. The maximum amount contributed under this provision shall be $1,800.
13154692.3 WE020-102 23
d. Should an employee leave the City prior to completion of the six (6) years, the employee will only receive this benefit for the years he/she was an employee of the City.

VII. SECTION 125 PLAN
A. The City has established a program consistent with Section 125 of the IRS Code, which enables employees to voluntarily use pre-tax earnings for medical, dental, and dependent care expenses.

B. It is understood by the parties that participation in the Plan is voluntary for employees and the City will not be obligated to contribute to pay any employee costs who participate in the Plan.

VIII. STATE DISABILITY INSURANCE
The City agrees to make available at the employee's expense, SDI as provided through the State of California.

IX. LIFE INSURANCE
A. Term Policy
The City shall provide all unit employees a term life insurance policy in the amount of fifty thousand dollars ($50,000).

B. Retired Employee Life Insurance - $500
The City shall provide all unit employees who retire from the City a term life insurance in the amount of five hundred dollars ($500).

X. LONG TERM DISABILITY INSURANCE
A. Benefit
The City shall provide for all unit employees a long-term disability insurance (LTD) plan, which provides sixty percent (60%) of monthly earnings, to a maximum benefit of five thousand dollars ($5,000) per month. Coverage becomes effective on the later of: 1) 180 days; or 2) the date your accumulated sick leave payments end, if applicable. Coverage after ninety (90) days may be purchased by the employee through payroll deduction.

B. More Specific Information
More specific information is set forth in the City of West Covina's Group Long Term Disability Plan booklet, available in the City's Human Resources Department.

XI. UNIFORM ALLOWANCE — In-Lieu of Issue
A. Eligible Classifications
The City shall provide an annual Uniform Allowance in-lieu of issue to the following classifications:

Community Service Officer, Forensic Specialist, Jailer, Lead Jailer, Police Records Specialist I and II Public Safety Dispatcher and Senior Communications Operator. 13154692.3 WE020-102 24
Each January, employees in the above listed classifications shall receive an annual uniform allowance of seven hundred dollars ($700) per calendar year.

B. Payment
Payment will be made in January of each calendar year. If an employee receiving such a payment terminates during the course of that year, the uniform allowance will be adjusted for those months served and the balance will be deducted from the final paycheck for that employee.

Purpose of Uniform Allowance

1. The purpose of uniform allowance is for those employees in classifications receiving allowance to purchase and maintain their required City uniform in-lieu of City issue.

2. It is the responsibility of all employees receiving uniform allowance to purchase and maintain uniforms per requirements and conditions set forth by management.

C. Uniform Requirements
Unit employees who are required to wear uniforms or who are provided uniform allowance must wear uniform on duty unless permission to do otherwise has been received from the immediate supervisor. Employees who are on duty and do not comply with uniform requirements shall be subject to disciplinary action.

XII. TUITION REIMBURSEMENT PROGRAM
A. Maximum Reimbursement
The maximum annual tuition reimbursement (including books) shall be $1,130 per fiscal year.

B. Administrative Policy
The specific details of the Tuition Reimbursement Program are set forth in Administrative Policy approved on August 13, 1992, and as amended thereafter.

XIII. MILEAGE REIMBURSEMENT — PRIVATE VEHICLE
A. Using Private Vehicles for Approved City Business
The City shall pay mileage reimbursement for City employees using private vehicles for authorized City business approved by management.

B. Mileage Reimbursement Rate
The mileage reimbursement rate shall be rates set forth by the IRS.

C. Administrative Policy
The specific details of the mileage reimbursement policy is set forth in Administrative Policy approved on February 8, 2003, and amended thereafter. 13154692.3 WE020-102 25
XIV. MISUSE OF BENEFITS
Employees who fraudulently gain or fraudulently attempt to gain for themselves or others by deception, omission, or fraud the benefits of the City's Workers' Compensation, retirement, medical, dental, or other insurance policies or any other benefit which they would not otherwise be entitled to shall be subject to: 1) denial of requested benefits; and/or b) disciplinary action up to and including removal. 13154692.3 WE020-102 26
I. HOLIDAYS

ARTICLE FIVE

LEAVE POLICIES
A. Official Fixed Holidays

1. The City shall recognize the following days as official City fixed holidays:

New Year's Day
President's Day
Memorial Day
Independence Day
Labor Day
Veteran’s Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve (unless Christmas falls on a Saturday, Sunday, or Monday)
Christmas Day

2. Fixed Holidays —10 Hours Leave With Pay
Each fixed holiday granted to employees shall be ten (10) hours of time off with pay. Any additional time taken off above ten (10) hours per each fixed holiday must be deducted from the employee's other leaves, such as vacation, floating holiday leave, or compensatory time.

3. Fixed Holidays — Leave With Pay — Public Safety Dispatchers (PSD) and Senior Communications Operators (SCO)
a. Public Safety Dispatcher's and Senior Communications Operator's who work the 3/12 shift will receive holiday pay based on actual hours worked. Dispatchers and Senior Communication Operators must work a minimum of eight (8) hours on the holiday to receive the holiday pay. Any PSD/SCO assigned to the 4/10 schedule and works a 12-hour shift on a holiday will receive the holiday pay.

PSD/SCO must work a minimum of 8 hours on the holiday to receive the holiday pay.
b. For example: for Public Safety Dispatchers or Senior Communications Operators who work the 3/12 work week, when a holiday falls on a regularly scheduled work day, and the employee works his/her full 12-hour shift, the employee shall be paid for their 13154692.3 WE020-102 27
regular shift of 12 hours at straight time pay, plus 12 hours of holiday time at straight time pay.

4. City Hall and the majority of all City departments with the exception of Police and Fire will be closed each year from December 24th through January 1st. Each year employees will receive a separate bank of holiday hours that can only be used to cover their absence from work from December 24th through January 1st.

5. The amount of these separate holiday hours granted to each employee will be based on the employee's normal work hours on these days. The employee must be an active employee of the City of West Covina on the above dates to receive these holiday hours.

6. Any employee required to work between December 24th and January 1st on their normal work day(s) will receive compensatory time off or holiday pay based on actual hours worked up to a maximum of sixty (60) hours.

B. Floating Holiday Leave (Previously Referred to as "Personal Leave")

1. In addition to the City's fixed holidays, Non-Sworn Safety Support unit employees shall be eligible to use up to forty (40) hours of Floating holiday leave per each calendar year as approved by management.

2. Floating holiday leave becomes usable January 1 of each calendar year and must be used by December 31 of the same calendar year. The hourly equivalent may not be paid in lieu of time off.

3. Floating holiday leave may not be accumulated and carried over into the next calendar year. Any unused floating holiday leave time remaining at the end of each calendar year, if any, shall be null and void unless approved by City Manager.

C. Floating Holiday Leave

1. New employees are not eligible to receive and use floating holiday leave until they have been continuously employed with the City for a period of one (1) month.

2. New employees appointed after the beginning of the calendar year are entitled to floating holiday leave at a rate of 1.54 hours per pay period of full-time employment.

D. Floating Holiday Leave — Reinstated Employees
Reinstated employees shall receive floating holiday leave credit for all prior service in the current year in ascertaining the number of hours usable and when they may be used.

E. Floating Holiday Leave — Terminating Employees

1. Terminating employees who have not used all the floating holiday leave that they are entitled to shall be paid off at the rate of 3.33 hours per month 13154692.3 WE020-102 28
of employment in the current calendar year. If the employee's termination date is after the 18th of the month, the employee will receive floating holiday leave credit for that month.

2. If the terminating employees have taken more floating holiday leave time than they are entitled to, the amount of time taken in excess shall be deducted from vacation, sick leave pay-off, or salary when final payroll checks are computed.

F. Limitations on Holiday Leave
Holiday leave shall not apply to any employee hired on a part-time, temporary, extra help, hourly, or daily basis. A temporary employee, who is filling a full-time position, during the absence of a regular employee on a military leave of absence for military duty, shall be entitled to the same holidays as a regular employee.

G. Paid Status Eligibility
Employees are eligible to receive holiday leave with pay only if they are in a "paid status" on the regularly scheduled workday or shift immediately preceding the holiday and the regularly scheduled workday or shift immediately following the holiday.
"Paid status" includes vacation, sick leave, compensatory time, bereavement leave, jury duty and injured on duty.

H. Observation of Saturday and Sunday Holidays

1. For those employees whose normal workweek is Monday through Friday, when a holiday falls on a Sunday, the following Monday shall be deemed to be the holiday in lieu of the day observed.

2. When a holiday falls on a Saturday, the preceding Friday shall be deemed to be the holiday in lieu of the day observed.

3. For all other employees, when a holiday falls on a regularly scheduled day off, the employee shall be entitled to eight (8) hours straight compensatory time for the holiday. This compensation can be taken as either compensatory time or pay, at the discretion of the employee.

I. Holiday Scheduling
The City reserves the right to require employees to work on fixed holidays.

II. VACATION
A. Vacation Policy
It is the policy of the City that where possible employee vacations be taken annually in the year earned. The time during the year at which an employee may take vacation shall be determined by management, with due regard for the wishes of the employee and particular regard for the service needs of the City. 13154692.3 WE020-102 29
B. Vacation Leave Earned and Accumulated
Eligible employees shall earn and accumulate to a maximum vacation leave as follows:

Months of
Service
Hours Accumulated
Per Pay Period
Hours Accumulated
Per Month
Maximum Accruals
1 - 60* 3.08 6.67 240
61 - 108 4.62 10.00 280
109 - 120 4.92 10.67 288
121 - 132 5.23 11.33 296
133 - 144 5.54 12.00 304
145 - 156 5.85 12.67 312
157 + 6.15 13.33 320
* At completion of 60 months add 40 hours
C. Limitation — Vacation Leave Accrual

1. Employees shall not be allowed to accrue vacation leave beyond the stated maximums.

2. No employee shall lose earned vacation leave because of work urgency as approved by management. Work urgency is defined as the department's need to have the employee at work to perform duty assignments for a specified period of time.

3. If an employee has reached the maximum allowed unused vacation leave balance, and is unable to take vacation leave due to work urgency, industrial injury, extended medical leave, special or pre-scheduled leave as authorized by management, and is not eligible to cash out vacation leave per the provisions of this Section, the Human Resources Director shall approve a waiver of the maximum allowed unused balance for a period not to exceed six (6) months per fiscal year.

D. Vacation Leave Accrual for Holidays
When a fixed holiday falls within a scheduled vacation period, absence on that day shall be charged to holiday hours. An employee must be on paid status on the day before and after the holiday to be compensated for the holiday.

E. Payment for Unused Vacation Leave Time at Termination Any employee shall be paid for accrued vacation leave time on the effective date of termination.

F. Payment for Unused Vacation Leave Time
Upon request of the employee and the department head and with approval of the City Manager, in order to address unusual or emergency conditions, an employee may be paid the straight time daily equivalent of his/her salary in lieu of vacation time off. Such payment shall be for no more than forty (40) hours in any one calendar year, except as otherwise provided herein.
13154692.3 WE020-102 30
G. Vacation Leave — Reinstated/Reemployed Employees
Any employee who is reinstated or reemployed under the provisions of these rules shall accrue vacation at the same rate as prior to his/her termination.

H. Vacation Leave — New Employees
New employees — Upon completion of six (6) consecutive months of full-time service, may be credited with one-half of the annual earnings and may begin using such accrual. Thereafter, employees may use vacation as they complete each month of service.

III. SICK LEAVE
A. Sick Leave Benefit

1. Sick leave is to be utilized by employees who are unable to work because of an injury or illness not arising out of the course of their employment, except as provided otherwise in this article.

B. Sick Leave Earned

1. Employees shall accrue ninety-six (96) hours of sick leave per calendar year.

2. Following completion of thirty (30) calendar days of continuous full-time service, each City employee shall receive 3.69 hours per pay period of sick leave pay. Thereafter, for each pay period of service in which the employee has worked or has been paid for one-half (1/2) or more of the actual number of working days of such month, he/she shall continue to accrue 3.69 hours of credit for sick leave with pay.

3. Sick leave may be used by new employees following thirty (30) calendar days of employment.

4. Unused sick leave may be accumulated without limit.

C. Reinstatement of Sick Leave

1. Any employee who is reinstated to full-time City employment shall be given full credit for his/her unused accumulated sick leave at the time of termination, provided, however, that no payoff for accumulated sick leave was received upon termination.

2. Upon reemployment, an employee who has separated employment in good standing will have sick leave time reinstated in amount accumulated at the time of separation up to a maximum of 320 hours. In the event that through the course of continued employment accumulated sick leave exceeds 320 hours, payoff for such excess accumulations shall be in accordance with the payoff provisions of the program, but in no case shall the aggregate of such amount(s) exceed that provided by the policy.
13154692.3 WE020-102 31
D. Sick Leave Annual Payoff Program
The employee Sick Leave Annual Payoff Program shall only be available to unit employees hired before July 1, 2025 and is administered as follows:

1. By November of each calendar year, the City will determine the amount of unused sick leave for each regular employee.

2. Sick leave used by an employee during each calendar year will be charged against the employee's current year's earnings.

3. The maximum amount of sick leave hours cashed each calendar year at the employee's hourly rate is sixty (60) hours.

4. Each employee must carry over to a sick leave "bank" a minimum of thirtysix (36) current year unused hours in December, and may request cash payment for any hours between thirty-six (36) and seventy-six (76) current year unused hours or may leave these hours in their sick leave bank.

5. If thirty-six (36) hours per calendar year of unused sick leave are not available, the number of unused hours must be carried over to the sick leave bank.

6. For employees with a minimum of seventy-six hours (76) hours of unused current year sick leave accrual, all hours above seventy-six (76) to a maximum of ninety-six (96) hours of the current year's annual sick leave will automatically be transferred to the employee's RHS account.

7. To qualify for this program, employees shall not be allowed to charge sick leave to other forms of paid leave.

Sick Leave Payoff Upon Termination
Sick leave is only paid upon termination only to those unit employees hired before July 1, 2018; upon termination of continuous full-time salaried City service, other than by discharge, applicable unit employees shall be paid at the employee's hourly rate of pay for fifty (50) percent of the difference between 320 hours and the amount of sick leave accrued. The maximum accrual for determining sick leave payoff upon termination is 800 hours.

The maximum payout can be illustrated as follows:

Maximum accrual 800
Minimum number of accrued hours - 320
Difference 480
50% of 480, or not to exceed 240 hours, can be cashed out.

E. Use of Sick Leave

1. Approval
Sick leave can only be granted upon the approval of management or his/her designee in the case of bona fide illness or injury of the employee 13154692.3 WE020-102 32
or in the event of the care or attendance of serious illness or death of a member of the employee's immediate family.

Employees may use sick leave for medical, dental, and vision care appointments but are encouraged to schedule such appointments that are non-emergency or routine on regular days off when possible. When using sick leave for non-emergency medical, dental, and vision care appointments employees will provide as much advanced notice as possible to the supervisor and attempt to schedule the appointments at a time so as to be the least disruptive to the work operations, i.e., at the beginning or end of the shift.

2. Physician's Certificate on Use of Sick Leave
Management may require evidence in the form of a physician's certificate, or written statement, for any employee's absence of three (3) or more consecutive working days for which sick leave was requested. A failure to supply or provide said certificate or written statement may be grounds for denial of sick leave pay and the imposition of such disciplinary action as may be deemed appropriate.

3. Physical Examination May be Required
Any employee absent from work, due to illness or accident, may be required by management to submit to and successfully complete a physical examination before returning to active duty. The physical examination will be conducted by a physician of the City's choice, with all costs to be paid by the City.

F. Use of Sick Leave — Care of Immediate Family

1. No more than forty eight (48) hours of sick leave within any calendar year may be granted to an employee for the care or attendance upon members of his/her immediate family.

2. The phrase "immediate family", for the use of sick leave, is defined as grandparent, parent, spouse, registered domestic partner, in-laws, child, stepchild, grandchild, brother, or sister.

G. Temporary Disability

1. A City employee who is entitled to temporary disability indemnity under Div. 4, Div. 4.5 of the State Labor Code may elect to take that number of days or portions of days of his/her accumulated sick leave, or his/her accumulated vacation, as when added to his/her disability indemnity will result in payment to him/her of his/her full salary.

2. When his/her accumulated sick leave, or vacation, or both are exhausted, he/she is still entitled to receive disability indemnity. 13154692.3 WE020-102 33
H. Sick Leave Limitations
No employee shall be entitled to sick leave with pay while absent from duty on account of the following causes:

1. Sickness or disability sustained while on leave of absence, other than regular vacation leave or sick leave.

2. Disability or illness arising from compensated employment other than with the City of West Covina.

I. Sick Leave During Vacation
Sick leave shall not be used in lieu of or in addition to vacation leave. However, an employee who becomes seriously ill on an approved vacation may contact his/her department head and request that sick leave be granted in lieu of vacation for the period of illness. Management has discretion in approving or disapproving such request.

J. Holiday During Sick Leave
Observed holidays occurring during sick leave shall not be deducted from employee's sick leave time.

K. Use of Sick Leave to Offset Disability Retirement
No employee shall use sick leave days to offset the date of disability retirement.

The effective date of disability retirement shall be as soon as practicable after the City's physician has determined that the employee can no longer perform the duties of his/her or an alternate position.

IV. WORK RELATED DISABILITY LEAVE
A. Injury/Illness Arising Out Of and In The Course of Job Duties Whenever employees of the City are disabled, whether temporarily or permanently, by injury or illness arising out of and in the course of their duties, they shall be entitled, regardless of their period of service with the City, to leave of absence while so disabled, without loss of salary.

B. Temporary Disability Compensation

1. Temporary disability compensation, if any, being considered as and credited to salary for this purpose — for the period of such disability, but not exceeding one (1) year, or until such earlier date as they are determined to be permanent and stationary and unable to return to their usual and customary duties.

2. The leave of absence hereby granted shall be in addition to, and shall not be charged to or deducted from, accumulated sick leave except as provided here.
13154692.3 WE020-102 34

3. Such leave, however, shall not be paid for more than three (3) days unless and until such employees are determined by the City to be legally entitled to receive benefits under the Workers' Compensation Law of the State of California based upon such injury or illness. When and while applicable, this section shall supersede the provisions of the Grievance Procedure.

C. Salary Step Increases During Leave
Relative to unit employees, (1) promotion or step increases which would have come due during a disability leave shall take effect upon the day the employee returns to regular duties in accordance with existing rules; (2) holidays occurring during disability shall not be counted as disability leave days, but shall be considered as holidays for which time off has been utilized; and (3) vacation and sick leave benefits shall continue to accrue during periods of industrial disability leaves.

D. Review of Safety Committee
The first three (3) work days of absence of unit employees due to a disability shall be charged to the employee's usable accumulation of sick leave or other time off benefits; provided, however, that the Safety Committee or its sub-committee, upon request of the employee, shall review the circumstances of the injury. If the Safety Committee rules that the employee had no possible opportunity to prevent or reduce the injury through any alternative action, disability time off charged to the employee's time off benefits may be restored. Such restorations shall be limited to causes where no danger could have been anticipated or precautions and actions taken by the employee to prevent or reduce the injury. Appeal of Safety Committee determinations provided for in this section shall be made to the City Manager, whose decision shall be final.

V. BEREAVEMENT LEAVE
Bereavement leave up to forty (40) paid hours per occurrence will be available to an employee in the event of the death of said employee's immediate family member, which is defined as a grandparent, parent, spouse, in-laws, child, stepchild, grandchild, brother, sister or registered domestic partner. If additional bereavement leave is necessary, sick leave may be used as approved by the Department Head. Evidence or proof may be requested.

VI. MILITARY LEAVE
A. State Military and Veteran's Code
Military leave with pay shall be granted in accordance with Section 395 of the State Military and Veteran's Code.

B. Inactive Military Service

1. Any unit employee who is on inactive duty such as scheduled reserve drill periods, and who has been in the service of the City for a period not less than one year immediately prior to the day on which the absence begins 13154692.3 WE020-102 35
shall be entitled to receive his/her salary or compensation as such public employee for the first thirty (30) calendar days of any such absence.

2. Pay for such purposes shall not exceed thirty (30) days in any one year of City service, all service of said public employee in the recognized military service shall be counted as City service.

3. The City may grant a military leave of absence without pay for an indefinite period of time to any employee who is called into active military service even though the employee does not meet the one (1) year of continuous service requirements.

C. Active Military Service

1. Each full-time officer or employee of the City who has been or is called to active military service with the Armed Forces of the United States in connection with the activation of the Military Reserves shall be entitled to military leave with full pay for the period of absence on military service in excess of the period covered by said Rule 10, Section 10.26.

2. The amount of pay each such employee shall be entitled to receive from the City for said additional period of military leave shall be the difference between the gross pay and allowances actually received by the officer or employee from the Unites States for such service and the gross wages that said employee would have received from the City Of West Covina if he or she had not been called to active military duty, subject to all necessary and appropriate deductions and withholdings.

3. The City shall also provide continued health and dental benefits to the employees' dependents, provided that the dependents were covered for those benefits prior to the employee being called to active duty. Further, contributions to deferred compensation from the Cafeteria Plan shall not be made during the time of activation.

4. The City shall not pay any wage or benefit provided for in this resolution until and unless the officer or employee who requests such payment provides satisfactory proof and documentation of eligibility to receive payment in accordance with procedures established by the City Manager.

VII. JURY DUTY
A. Jury Duty Policy
No deductions shall be made from the salary of an employee while on jury duty if he/she has waived or remitted to the City the fee for jury duty paid for hours the employee is scheduled to work. If he/she has not so waived or remitted the jury fee, he/she shall be paid only for the time actually worked in his/her regular position. An employee accepted for jury duty shall immediately notify management in writing whether or not he/she waives or remits his/her jury fee to the City. 13154692.3 WE020-102 36
B. Jury Fees Returned to the City
The City will grant an employee required to serve on jury duty, or to report for examination to serve on jury duty, one (1) time for a maximum of one hundred sixty (160) hours, paid leave for such purposes during any three (3) consecutive years of employment. All fees received by the employee for jury duty, exclusive of mileage, shall be remitted to the City. City Administrative procedures will govern further details of this program.

VIII. FAMILY CARE LEAVE
A. Birth or Adoption
Leaves due to pregnancy or subsequent to the birth or adoption of a child for parental care purposes, will be granted for a reasonable period of time by the City Manager, provided such period, including paid leave and leave without pay, shall not exceed twelve (12) weeks in a twelve (12)-month period. Such leave shall not be conditioned on whether the employee is medically disabled but must be directly associated with the birth or adoption of a child.

B. Family Illness
Leaves due to serious health condition of a covered family member as defined under applicable California and federal law of an employee may be granted for a reasonable period of time by the City Manager, provided such period including paid and unpaid leave, shall not exceed twelve (12) weeks in any 12-month period. Only those employees with at least one year of continuous City employment shall be eligible. Certification from a health care provider that the employee's leave is necessary and the prospective length of such leave may be required upon request.

Family care leave shall be administered in a manner consistent with Sections 12945, 12945.2 and 19702.3 of the California Government Code. California law shall prevail unless preempted by federal law.

C. Use of Paid Leave

1. Paid benefit time such as vacation, personal leave days, compensatory time and administrative leave may be taken during any family leave period so long as the total time off does not exceed twelve (12) weeks. Such leave must be used prior to an employee taking leave without pay except during the disability period of a female employee, which is in conjunction with the birth of a child. Sick leave may only be used during the disability period or as provided under Personnel Rules. All employees on family care leave are entitled to return to the same or comparable position.

2. More specific details on the Family Care Leave policy is set forth in the City's Personnel Rules.

IX. SPECIAL LEAVE OF ABSENCE WITH PAY
When an employee has exhausted all sick leave and vacation time to which he/she is entitled, the City Council may, upon showing of good cause and justifiable and deserving circumstances, grant to such employee a leave of absence with pay for a period not 13154692.3 WE020-102 37
exceeding six months and subject to such conditions as the City Council may deem advisable. If the special leave of absence request is in relation to an employee’s disability accommodation then the leave shall be determined through the interactive process on a case-by-case basis. If temporary disability payments are paid to such employee during any such leave of absence with pay, they shall be credited to and considered a part of his/her salary, and the City shall pay only the difference which when added thereto would equal his/her full salary.

X. LEAVES OF ABSENCE WITHOUT PAY
A. Unauthorized Absence — Automatic Termination
Any employee absent from his/her job for more than two (2) working days without prior permission of the department head, shall be considered to have automatically terminated his/her employment with the City unless such leave is extended as approved by management for mitigating circumstance.

B. Unauthorized Absence — Other Disciplinary Action
Any unauthorized absence may be cause for disciplinary action.

C. Authorized Absence

1. Upon the request of the employee and the recommendation of the appointing authority, a leave of absence without pay may be granted by the Council or City Manager to an employee, who immediately preceding the effective date of such leave, shall have completed at least one year of continuous service.

2. An employee shall not be entitled to a leave of absence as a matter of right, but only upon good and sufficient reason.

3. If the leave without pay request is in relation to a disability accommodation, then the leave will be determined through the interactive process on a caseby-case basis without the aforementioned restrictions.

D. Leave of Absence Without Pay - Duration

1. Request for leave of absence without pay shall be made as prescribed by the Human Resources Director, and shall state specifically the reasons for the request, the date when leave is desired to begin, and the probable date of return to work.

2. The Human Resources Director may approve the request of leave of absence without pay, of one hundred twenty (120) calendar days or less upon the recommendation of Department Head.

3. The City Manager may approve, upon recommendation of the Department Head, requests of more than one hundred twenty (120) calendar days, not to exceed one (1) full year.
13154692.3 WE020-102 38

4. The City Manager may later, due to mitigating circumstances, extend such leave of absence without pay for one (1) additional full year with the approval of the Department Head.

5. A physician statement shall be required of any employee who requests leave of absence without pay as a result of medical conditions.

6. If the leave without pay request is in relation to a disability accommodation, then the leave will be determined through the interactive process on a caseby-case basis without the aforementioned restrictions.

E. Leave of Absence — Employee Injured on Job
The City Council may grant a leave of absence without pay for an indefinite period of time to any employee who is injured on the job, or has a serious illness even though the employee does not meet the one-year of continuous service requirements.

F. Accrual of Benefits
Leave of absence without pay granted by the City shall not be construed as a break in service of employment, and rights accrued at the time leave is granted shall be retained by the employee; however, vacation credits, sick leave credits, increases in salary and other similar benefits shall not accrue to a person granted such leave during the period of absence. An employee reinstated after leave of absence without pay shall receive the same step in the salary range he/she received when he/she began his/her leave of absence. Time spent on such leave without pay shall not count toward service for increases within the salary range, and the employee's salary anniversary date shall be set forward one month for each thirty (30) consecutive days taken.

XI. FAILURE TO RETURN FROM LEAVE
A. Failure of the employee to return to his/her employment upon the termination of any authorized leave of absence shall constitute an automatic termination from City service, unless such leave is extended as approved by management for mitigating circumstances.

B. The City reserves the right to revoke or cancel any authorized leave for reasons, which the City finds to be sufficient.

ARTICLE SIX

GENERAL PROVISIONS
I. WAIVER PROVISION ON BARGAINING DURING TERM AGREEMENT Except as specifically provided for in this Agreement or by mutual agreement in writing during the terms of this Agreement, the Association hereby agree not to seek to negotiate or bargain with respect to any matters pertaining to rates, wages, hours, and terms and conditions of employment covered by this Memorandum of Understanding. 13154692.3 WE020-102 39
During the term of this Agreement, the parties agree to meet and confer regarding updates to various policies and rules when requested by the City and/or the Association.

II. EMERGENCY WAIVER PROVISIONS
In the event of circumstances beyond the control of the City, such as acts of God, fire, flood, insurrection, civil disorder, national or local emergency, or similar circumstances as determined by management, the provisions of this Memorandum of Understanding which restrict the City's ability to respond to these emergencies shall be suspended for the duration of such emergency. After the emergency is over, the Association shall have the right to meet with the City regarding the impact on employees of the suspension of these provisions in this Memorandum of Understanding.

III. SEVERABILITY PROVISION
A. MOU Remains in Full Force and Effect
Should any article, section, subsection, subdivision, sentence, clause, phrase or provision of this Memorandum of Understanding be found in conflict or inconsistent with such applicable provisions of Federal or State law or otherwise held to be invalid, unenforceable, inoperative, void, or invalid by a court of competent jurisdiction, all other provisions of this Memorandum of Understanding shall remain in full force and effect for the duration of this Memorandum of Understanding.

B. Successor Provision
In the event any provision shall have been found to be inoperative, void or invalid as aforementioned, the City and the Association shall, upon the request of either party, meet and confer in an effort to agree upon a successor provision.

IV. PROVISIONS OF MEMORANDUM
A. Sole and Entire Memorandum of Understanding
It is the intent of the parties hereto that the provisions of this Memorandum of Understanding shall supersede all prior agreements and Memorandums of Understanding, oral or written, expressed or implied, between the parties, and shall govern their entire relationship of any and all rights or claims which may be asserted hereunder or otherwise. This Memorandum of Understanding is not intended to cover any matters preempted by Federal or State law.

B. Personnel and Departmental Rules

1. It is understood and agreed that there exists within the City, in written form, Personnel and Departmental Rules.

2. Except as specifically modified by this Memorandum of Understanding (MOU) these rules and regulations and any subsequent amendments thereby, shall be in full force and effect.

3. Before any new or subsequent amendments to these Personnel and/or departmental rules and regulations, which directly affect wages, or significantly alter hours, and terms and conditions of employment are 13154692.3 WE020-102 40
implemented, the City shall meet with the Association regarding such changes.

4. Nothing provided herein shall prevent the City from implementing such rules and regulations provided it has met with the Association as required.

V. AMENDMENTS TO MEMORANDUM OF UNDERSTANDING
The provisions of this Memorandum of Understanding can be amended, supplemented, rescinded, or otherwise altered only by mutual agreement in writing, hereafter signed by the designated representatives of the City and the Association.

VI. NOTICE OF FUTURE MEET AND CONFER
If the Association desires to meet and confer with representatives of the City of West Covina concerning improvements or changes in wages, hours, or other conditions of employment for the employees represented by the Association which would take effect on or after July 1, 2028 the Association shall serve upon the City Manager a written request to meet and confer no later than February 1, 2028.

VII. RATIFICATION AND IMPLEMENTATION
A. Acknowledgement
The City and Association acknowledge that this Memorandum of Understanding shall not be in full force and effect until ratified by those Association members voting who are in classifications requested by each Association set forth in this Agreement and adopted in the form of a resolution by the City Council.

B. Mutual Recommendation
This Agreement constitutes a mutual recommendation by the parties hereto, to the City Council, that one or more ordinances and/or resolutions be adopted accepting its provisions and effecting the changes enumerated herein relating to wages, hours, fringe benefits, and other terms and conditions of employment for unit employees represented by the Association.

VIII. RATIFICATION
Subject to the foregoing, this Memorandum of Understanding is hereby ratified by the authorized representatives of the City and the Association.

IX. TERM OF MEMORANDUM OF UNDERSTANDING
The term of this Memorandum of Understanding shall be for a period of four years, through June 30, 2028.
13154692.3 WE020-102 41

ARTICLE EIGHT

NEW EMPLOYEE ORIENTATION AND UNIT INFORMATION
Section 1 New Employee Orientation
"New employee orientation" means the onboarding process of a newly hired public employee, whether in person, online, or through other means and mediums, in which employees are advised of their employment status, rights, benefits, duties and responsibilities, or any other employmentrelated matters.

The City shall provide the Association mandatory access to its new employee orientations. The exclusive representative shall receive not less than ten (10) calendar days' notice in advance of an orientation, except that shorter notice may be provided in a specific instance where there is an urgent need critical to the City's operations that was not reasonably foreseeable.

At all new employee orientations, Association representatives shall be allowed up to thirty (30) minutes exclusive time with bargaining unit employees to explain the coverage of this Agreement, obligations and benefits of Association membership, and to provide all other pertinent information to the employees regarding the Association. Such time may be scheduled in a meeting room or other space provided by the City.

In the event the City does not conduct an in-person new employee orientation, the Association shall have thirty (30) minutes to meet with new bargaining unit employees at their worksite, within fifteen (15) days of their start date, to share information. The Association Representative shall be afforded release time for the meetings described herein.

Section 2 Unit Information
The City shall provide the Association with a list of all current employees in the bargaining unit, identifying any new employee hired since the last report and the position they have been assigned to. This report shall be provided every 120 days and shall include contact information and worksite locations.
13154692.3 WE020-102 42

APPENDIX A

CITY OF WEST COVINA

NON-SWORN SAFETY SUPPORT UNIT
The following are those classifications that have been recognized by the City to be assigned to the Non-Sworn Safety Support Employee Unit:

JOB TITLES/CLASSIFICATIONS
Community Services Officer
Forensic Specialist
Jailer
Lead Jailer
Police Records Specialist I, II
Public Safety Dispatcher
Senior Communications Operator
Senior Forensic Specialist
POSITION TITLE GRADE CODE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 COMMUNITY SERVICES OFFICER NS03 $3,806 $ 3,995 $ 4,194 $ 4,406 $ 4,627 $ 4,766 FORENSIC SPECIALIST NS08 $5,767 $ 6,070 $ 6,389 $ 6,726 $ 7,079 $ 7,291 JAILER NS04 $3,962 $ 4,164 $ 4,370 $ 4,591 $ 4,818 $ 4,963 LEAD JAILER NS05 $4,361 $ 4,595 $ 4,830 $ 5,065 $ 5,300 $ 5,459 POLICE RECORDS SPECIALIST I NS01 $3,305 $ 3,473 $ 3,645 $ 3,827 $ 4,019 $ 4,140 POLICE RECORDS SPECIALIST II NS02 $3,545 $ 3,722 $ 3,910 $ 4,106 $ 4,308 $ 4,437 PUBLIC SAFETY DISPATCHER NS06 $5,086 $ 5,340 $ 5,607 $ 5,887 $ 6,181 $ 6,366 SENIOR COMMUNICATIONS OPERATOR NS07 $5,696 $ 5,981 $ 6,280 $ 6,593 $ 6,922 $ 7,130 SENIOR FORENSIC SPECIALIST NS09 $6,954 $ 7,321 $ 7,706 $ 8,112 $ 8,538 $ 8,794 * Eligible for Step 6 based on employees hire date/next evaluation date for Fiscal Year 2025-26.

Effective July 5,2025- 2 % COLA , 3% Step 6*

APPENDIX B

MONTHLY PAY RANGE
POSITION TITLE GRADE CODE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 COMMUNITY SERVICES OFFICER NS03 $ 3,882 $ 4,075 $ 4,278 $ 4,494 $4,720 $4,861 $5,007 FORENSIC SPECIALIST NS08 $ 5,882 $ 6,191 $ 6,517 $ 6,861 $7,221 $7,437 $7,660 JAILER NS04 $ 4,041 $ 4,247 $ 4,457 $ 4,683 $4,914 $5,062 $5,214 LEAD JAILER NS05 $ 4,448 $ 4,687 $ 4,927 $ 5,166 $5,406 $5,568 $5,735 POLICE RECORDS SPECIALIST I NS01 $ 3,371 $ 3,542 $ 3,718 $ 3,904 $4,099 $4,223 $4,350 POLICE RECORDS SPECIALIST II NS02 $ 3,616 $ 3,796 $ 3,988 $ 4,188 $4,394 $4,526 $4,662 PUBLIC SAFETY DISPATCHER NS06 $ 5,188 $ 5,447 $ 5,719 $ 6,005 $6,305 $6,493 $6,688 SENIOR COMMUNICATIONS OPERATOR NS07 $ 5,810 $ 6,101 $ 6,406 $ 6,725 $7,060 $7,273 $7,491 SENIOR FORENSIC SPECIALIST NS09 $ 7,093 $ 7,467 $ 7,860 $ 8,274 $8,709 $8,970 $9,239

APPENDIX B
Effective July 4, 2026- 2 % COLA , 3% Step 7

MONTHLY PAY RANGE
POSITION TITLE GRADE CODE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 COMMUNITY SERVICES OFFICER NS03 $ 3,960 $ 4,157 $ 4,364 $ 4,584 $ 4,814 $ 4,958 $ 5,107 $ 5,260 FORENSIC SPECIALIST NS08 $ 6,000 $ 6,315 $ 6,647 $ 6,998 $ 7,365 $ 7,586 $ 7,813 $ 8,047 JAILER NS04 $ 4,122 $ 4,332 $ 4,546 $ 4,777 $ 5,012 $ 5,163 $ 5,318 $ 5,478 LEAD JAILER NS05 $ 4,537 $ 4,781 $ 5,026 $ 5,269 $ 5,514 $ 5,679 $ 5,850 $ 6,026 POLICE RECORDS SPECIALIST I NS01 $ 3,438 $ 3,613 $ 3,792 $ 3,982 $ 4,181 $ 4,307 $ 4,437 $ 4,570 POLICE RECORDS SPECIALIST II NS02 $ 3,688 $ 3,872 $ 4,068 $ 4,272 $ 4,482 $ 4,617 $ 4,755 $ 4,898 PUBLIC SAFETY DISPATCHER NS06 $ 5,292 $ 5,556 $ 5,833 $ 6,125 $ 6,431 $ 6,623 $ 6,822 $ 7,027 SENIOR COMMUNICATIONS OPERATOR NS07 $ 5,926 $ 6,223 $ 6,534 $ 6,860 $ 7,201 $ 7,418 $ 7,641 $ 7,870 SENIOR FORENSIC SPECIALIST NS09 $ 7,235 $ 7,616 $ 8,017 $ 8,439 $ 8,883 $ 9,149 $ 9,424 $ 9,707

APPENDIX B
Effective July 3, 2027- 2 % COLA , 3% Step 8

MONTHLY PAY RANGE
All other terms of the MOU other than the aforementioned terms would remain the same.

CITY OF WEST COVINA
Milan Mrakich, Acting City Manager Date
Carmelita Underwood HR Director Date

NON-SWORN SAFETY SUPPORT EMPLOYEE SERVICES
Victoria De Frank, Chief Negotiator Date
Gena Valtierra Date
Gilbert Amis Date
AGENDA ITEM NO. 3

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: January 6, 2026
TO: Mayor and City Council
FROM: Milan Mrakich, Acting City Manager
SUBJECT: CONSIDERATION OF AMENDING PURCHASING THRESHOLDS RECOMMENDATION:

It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. 2026-01 - A RESOLUTION OF THE CITY COUINCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, AMENDING PROCUREMENT THRESHOLDS AND APPROVAL

REQUIREMENTS FOR THE SALE, EXCHANGE, AND DISPOSAL OF SURPLUS EQUIPMENT IN ACCORDANCE WITH SECTIONS 2-328 AND 2-336 OF DIVISION 2 OF ARTICLE VII OF CHAPTER 2 OF THE WEST COVINA MUNICIPAL CODE

BACKGROUND:

On December 16, 2025, Councilmember Rosario Diaz requested amending the purchasing authority for the City Manager to $150,000 be placed on the agenda.

The previous Purchasing Policy, effective October 12, 2016, limited the City Manager’s purchasing authority to $30,000.

On May 4, 2021, the City Council adopted Ordinance No. 2477 to implement the California Uniform Public Construction Cost Accounting Act.  The Ordinance is codified in Division 3 (Contracting for Public Projects) of Article VII (Purchases and Sales) of Chapter 2 (Administration) of the West Covina Municipal Code (WCMC).

On June 21, 2022, the City Council adopted Ordinance No. 2498, amending the City’s purchasing system, and adopted Resolution No. 2022-64, which established thresholds for small, informal, and formal procurements and increased City Manager’s purchasing authority to $199,999.99.

On April 18, 2023, the City Council adopted Resolution 2023-20, which amended the procurement thresholds for consistency with the WCMC and established approval requirements for the sale, exchange, disposal, or donation of surplus equipment and supplies consistent with the procurement thresholds.

On March 4, 2025, by Resolution 2025-18, City Council amended the purchasing thresholds and reduced the City Manager’s purchasing authority to $50,000.

DISCUSSION:

The current procurement thresholds are set forth in Table 1. Section 2-331 establishes a threshold of up to $5,000 for micro-procurement procedures. Section 2-328 of the Municipal Code requires that the City Council establish thresholds for small, informal, and formal procurements by resolution.  Section 2-336 of the WCMC establishes the approval requirements for surplus equipment and supplies as outlined in Table 2.

Table 1 – Current Procurement Threshold Requirements
Authorized to
Approve
Procurement Type Non-Public Threshold
Purchasing Officer Micro Up to $5,000.00
Finance Director Small $5,000.01 to $30,000.00
City Manager Informal $30,000.01 to $50,000.00
City Council Formal $50,000.01 and greater
Table 2 – Current Surplus Equipment and Supplies Approval Requirements Authorized to Approve Threshold
Purchasing Officer Up to $5,000.00
Finance Director $5,000.01 to $30,000.00
City Manager $30,000.01 to $50,000.00
City Council $50,000.01 and greater
Increasing the City Manager’s purchasing authority to $150,000 for non-public projects will provide a more efficient process for operations and projects. For consistency, amending the City Manager’s purchasing authority requires amending the approval requirements for surplus equipment and supplies.

These changes will not affect the thresholds for public projects, which, pursuant to the WCMC are set by Section 22032 of the Public Contract Code.

The proposed procurement and surplus equipment and supplies approval thresholds are set forth in Table 3 and Table 4.

Table 3 – Proposed Procurement Threshold Requirements
Authorized to Approve Procurement Type Non-Public Threshold Purchasing Officer Micro Up to $5,000.00
Finance Director Small $5,000.01 to $30,000.00
City Manager Informal $30,000.01 to $150,000.00
City Council Formal $150,000.01 and greater
Table 4 – Proposed Surplus Equipment and Supplies Approval Requirements Authorize to Approve Threshold
Purchasing Officer Up to $5,000.00
Finance Director $5,000.01 to $30,000.00
City Manager $30,000.01 to $150,000.00
City Council $150,000.01 and greater
LEGAL REVIEW:

The City Attorney’s Office has reviewed the resolution and approved it as to form.

OPTIONS:

The City Council has the following options:

1. Approve Staff’s recommendations; or

2. Provide alternative directions.

Prepared by: Karen Ogawa, Finance Director
Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

The proposed amendments to the purchasing authority threshold for non-public projects and surplus equipment and supplies authority is strictly an administrative item; therefore, no fiscal impact associated with this action.

Attachments
Attachment No. 1 - Resolution No. 2026-01
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability ATTACHMENT NO. 1
RESOLUTION NO. 2026-01

A RESOLUTION OF THE CITY COUINCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, AMENDING

PROCUREMENT THRESHOLDS AND APPROVAL

REQUIREMENTS FOR THE SALE, EXCHANGE, AND

DISPOSAL OF SURPLUS EQUIPMENT IN ACCORDANCE
WITH SECTIONS 2-328 AND 2-336 OF DIVISION 2 OF
ARTICLE VII OF CHAPTER 2 OF THE WEST COVINA

MUNICIPAL CODE
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, the City’s purchasing procedures for non-public projects are set forth in Division 2 (Purchasing Procedures) of Article VII (Purchases and Sales) of Chapter 2 (Administration) of the West Covina Municipal Code (“Purchasing Ordinance”); and WHEREAS, pursuant to subsection (a) of Section 2-328 (Purchasing Authority:

Purchase Order and Contract Approval Requirements) of the Purchasing Ordinance, the City Council shall, by resolution, establish the thresholds for small, informal, and formal procurements; and
WHEREAS, pursuant to subsection (b) of Section 2-336 (Surplus Equipment and Supplies) of the Purchasing Ordinance, the sale, exchange, disposal, or donation of surplus equipment and supplies shall be in accordance with approval requirements established by resolution of the City Council; and
WHEREAS, on June 21, 2022, the City Council adopted Resolution No. 2022-64, establishing the thresholds for small, informal, and formal procurements in accordance with Section 2-328(a); and
WHEREAS, on April 18, 2023, the City Council adopted Resolution No. 2023-20, amending the thresholds for small, informal, and formal procurements in accordance with Section 2-328(a) and establishing approval requirements for the sale, exchange, disposal, or donation of surplus equipment and supplies; and
WHEREAS, on March 4, 2025, the City Council adopted Resolution No. 2025-18, amending the thresholds for small, informal, and formal procurements in accordance with Section 2-328(a) and amending the approval requirements for the sale, exchange, or disposal of surplus equipment and supplies; and
WHEREAS, the City Council desires to amend the thresholds for informal and formal procurements and the approval requirements for the sale, exchange, or disposal of surplus equipment and supplies.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves the following revised purchasing thresholds:

Procurement Type Threshold
Small $5,000.01 to $30,000.00
Informal $30,000.01 to $150,000.00
Formal $150,000.01 and greater
SECTION 2. The City Council hereby approves the following revised approval requirements for the sale, exchange, or disposal of surplus equipment and supplies:

Threshold
Authorized to Approve the
Sale, Exchange, or Disposal
of Surplus Equipment and
Supplies
Up to $5,000.00 Purchasing Officer
$5,000.01 to $30,000.00 Finance Director
$30,000.01 to $150,000.00 City Manager
$150,000.01 and greater City Council
SECTION 3. City Council approval shall be required for any donation of surplus equipment or supplies.

SECTION 4. The City Council hereby repeals Resolution No. 2025-18, adopted by the City Council on March 4, 2025.

SECTION 5. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 6th day of January, 2026.

Letty Lopez-Viado
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick, CMC
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2026-01 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 6th day of January, 2026, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick, CMC
Assistant City Clerk
AGENDA ITEM NO. 4

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: January 6, 2026
TO: Mayor and City Council
FROM: Milan Mrakich, Acting City Manager
SUBJECT: CONSIDERATION OF THE FOURTH QUARTER FINANCIAL REPORT AND BUDGET AMENDMENT FOR FISCAL YEAR 2024-25
RECOMMENDATION:

It is recommended that the City Council take the following actions:

1. Receive and file the Fourth Quarter Financial Report for Fiscal Year 2024-25; and

2. Adopt the following resolution:

RESOLUTION No. 2026-04 OF THE CITY COUNCIL OF THE CITY OF WEST COVINA,

CALIFORNIA, ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2024 AND ENDING JUNE 30, 2025 (BA 2025-23)
BACKGROUND:

This report is intended only to provide the City Council and the public with an overview of the City’s general fiscal condition.  The financial information included in this report is preliminary, unaudited and subject to revision upon completion of the City’s closing and audit.  The City will make the Quarterly Financial Report available on the City’s website for review by the City’s stakeholders.

DISCUSSION:

The City has completed the fourth quarter of Fiscal Year 2024-25.  The Quarterly Report (Attachment No. 1) summarizes the overall financial performance of the City for the period of July 1, 2024 through June 30, 2025, but it is not meant to be inclusive of all finance and accounting transactions.  While the focus of the report is the General Fund, summary financial information is also provided for the Enterprise Fund and Special Revenue Funds.

The information presented reports revenues as they are received and expenditures when paid.

Revenues and expenditures are only accrued at year-end to account for such activity in the correct fiscal year.  Additionally, a budget amendment (Attachment No. 2) is proposed with the Quarterly Report to adjust revenue and expenditures based on the activity to date.

LEGAL REVIEW:

The City Attorney’s Office has reviewed the resolution and approved it as to form.

Prepared by: Karen Ogawa, Finance Director
Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

The original General Fund budget for Fiscal Year 2024-25 had a net change of $1,335. The first quarter budget amendment had a positive impact of $11,800. There were no second nor third quarter amendments. Instead, budget amendments were proposed when deemed necessary.

The proposed amendment includes the following changes in General Fund (Fund 110) appropriations:

General Fund
Original Current Requested
BA
Amended
Budget Budget Budget
Revenue
Property Tax 36,219,000 36,219,000 36,219,000
Sales Tax 23,837,000 25,500,000 25,500,000
Other Taxes 10,740,400 10,740,400 612,000 11,352,400
Charges For Services 8,788,500 8,963,500 1,385,000 10,348,500 Licenses & Permits 3,874,200 3,874,200 3,874,200
Revenue from Other Agencies 3,443,795 4,596,150 425,060 5,021,210 Use of Money & Property 1,900,000 1,900,000 1,900,000
Interdepartmental Charges 1,196,200 1,196,200 1,196,200 Fines & Forfeitures 1,136,000 1,136,000 1,136,000
Transfers In/Out 145,687 145,687 145,687
Other Revenues 143,500 188,500 188,500
Revenue Total 91,424,282 94,459,637 2,422,060 96,881,697 Expenditures
Administration 1,785,995 2,089,218 2,089,218
City Clerk 710,614 550,667 550,667
Code Enforcement 1,128,726 2,074,641 2,074,641
Community Development 2,754,986 2,943,497 2,943,497
Community Services 2,389,730 2,754,708 2,754,708
Finance 3,852,736 3,817,276 3,817,276
Fire 23,953,222 25,068,803 25,068,803
Police 33,984,827 33,292,218 33,292,218
Public Works 4,884,918 4,592,864 4,592,864
Transfers 15,263,586 17,110,577 1,631,369 18,741,946
Human Resources 713,607 955,860 955,860
Expenditures Total 91,422,947 95,250,328 1,631,369 96,881,697 Revenue Less Expenditures 1,335 (790,691) 790,691 0
Attachments
Attachment No. 1 - Fourth Quarter Financial Report
Attachment No. 2 - Resolution No. 2026-04
CITY COUNCIL GOALS & OBJECTIVES: Achieve Fiscal Sustainability and Financial Stability Enhance City Image and Effectiveness

CITY OF WEST COVINA

FOURTH QUARTER FINANCIAL REPORT
Fiscal Year 2024-25
ATTACHMENT NO. 1
The City has completed the fourth quarter of Fiscal
Year (FY) 2024-2025. This report summarizes the
overall financial performance of the City for the period of July 1, 2024, through June 30, 2025, but it is not
meant to be inclusive of all finance and accounting
transactions. While the focus of the report is the
General Fund, summary financial information is also
provided for the Enterprise Fund and Special Revenue
Funds. The information presented is unaudited. This
report is intended to provide City Council and the
public with an overview of the City’s general fiscal
condition.

The revenue and expenditures per the Budget to YearTo-Date (YTD) Actual comparisons include any appropriations made as of June 30, 2025. The
information presented reports revenues as they are
received and expenditures when paid. Revenues and
expenditures are only accrued at year end to account
for such activity in the correct fiscal year.

GENERAL FUND
The General Fund (GF) is the general operating fund
for the City. It provides the resources to sustain the
day-to-day activities and services to the community.

All nine departments receive support, either directly
or indirectly, from the General Fund.

Chart 1: GF Budget vs. YTD Actual
The General Fund original budget for FY 2024-25 was
$91.3 million in revenue, $91.3 million in expenditures and net transfers, for a total net change of fund
balance of $1,335. With 99% of the year complete,
General Fund revenues are 100% of budget, and
expenditures are 94%. Total revenues are $94.3
million, and expenditures are $89.8 million leaving a
total revenue less expenditures positive $4.5 million.

GENERAL FUND REVENUE
The City’s two major General Fund revenue sources
are Property Tax and Sales Tax which make up 66% of
the General Fund revenues combined. Table 1 below
summarizes revenue to-date.

Table 1: GF Revenue – Budget vs. YTD Actual

PROPERTY TAX
Included in this line item are Property Taxes, Property Taxes In-Lieu of Vehicle License Fees (VLF), and
residual payments from the dissolution of the former
redevelopment agency. Overall, Property Tax for FY
2024-25 came in over budget by $309,390.

SALES TAX
Sales tax for FY 2024-25 came in approximately
$300,000 over budget at $25.8 million.

OTHER TAXES
This category includes Franchise Fees, Business
License Tax, Transient Occupancy Tax (TOT), and
Property Transfer Tax. At the end of the year $10.6
million or 99% of the original budget projections has
been realized. This is due to a lag when these
revenues are received. Staff has included Franchise
Fees in the proposed budget amendment.
$94.5 $95.3
$94.3
$89.8
$86
$88
$90
$92
$94
$96
Revenue Expenditures
Millions
Current Budget Sum of Actual YTD
Revenue Source Current Budget YTD Actual %
Property Tax 36,219,000 36,528,390 100.9%
Sales Tax 25,500,000 25,812,284 101.2%
Other Taxes 10,740,400 10,617,102 98.9%
Charges For Services 8,963,500 8,901,274 99.3%
Revenue from Other Agencies 4,596,150 4,282,526 93.2%
Licenses & Permits 3,874,200 2,946,314 76.0%
Use of Money & Property 1,900,000 2,689,916 141.6%
Interdepartmental Charges 1,196,200 1,196,210 100.0%
Fines & Forfeitures 1,136,000 1,114,492 98.1%
Other Revenues 188,500 194,135 103.0%
Transfers In/Out 145,687 0 0.0%
Grand Total 94,459,637 94,282,642 99.8%
City of West Covina Second Quarter Financial Report FY 2024-2025 2 | Page

CHARGES FOR SERVICES
These revenues include plan check and zoning related
fees, recreation fees, interfund charges, police, and
fire fees. These fees ended at $8.9 million through
June 30, 2025. Ambulance Services is included in the
proposed budget amendment.

LICENSE & PERMITS
Revenues for licenses & permits include building and
engineering permits, and animal licenses. Revenue
projections were under budget with 76.0% realized
($2.9 million) by the end of the fiscal year.

REVENUES FROM OTHER AGENCIES
This category includes Vehicle In-Lieu, State Mandated
Cost reimbursement revenue, the exchange of Prop A
funds, and mutual aid cost reimbursement for strike
team deployments for the Fire Department. Most of
this revenue is received once within the fiscal year.

Revenue from Other Agencies ended slight under
budget at 93.2% or $4.3 million. Mutual aid cost
reimbursements realized over budget by
approximately $425,000 is included in the proposed
budget amendment.

INTERDEPARTMENTAL CHARGES
This category includes overhead chargebacks from
internal service funds: General Liability, Workers
Compensation, and Fleet Maintenance. These charges
are billed monthly and equally distributed.

USE OF MONEY & PROPERTY
This category includes rental and interest income.

Interest income has come in over budget, but is
pending final accounting allocations against other
funds so will be reduced.

FINES & FORFEITURES
This category includes late payment penalties,
collection agency fees, code fines, vehicle impound
fees, and administrative citations. Overall, fines and
forfeitures was slightly under budget at 98.1% or
approximately $1.1 million.

OTHER REVENUES
This category includes proceeds from auction,
advertising, final map, and other miscellaneous
revenue.

TRANSFERS IN
This category includes a transfer from the Successor
Agency for administrative costs, which will be
accounted for at as part of the fiscal year closing. It is anticipated to come in at or near budget.

REVENUES PROJECTIONS
Revenue projections (see Table 2) are revised with the
Quarterly Report based on actuals to date. The total
proposed adjustment is an increase of $2.4 million in
revenue for the General Fund.

Table 2: GF Revenue Projection

GENERAL FUND EXPENDITURES
As of June 30, 2025, with 99% of the year complete,

94.3% of the General Fund budget was expensed (see
Table 3). Community Development was the only
department that is over budget by $72, 000, which is
offset by permits and charges for services revenues
coming in higher than budget.

Revenue Source
Current
Budget
Proposed
Adj.

Revised
Projection
Property Tax 36,219,000 36,219,000
Sales Tax 25,500,000 25,500,000
Other Taxes 10,740,400 612,000 11,352,400
Charges For Services 8,963,500 1,385,000 10,348,500
Revenue from Other Agencies 4,596,150 425,060 5,021,210 Licenses & Permits 3,874,200 3,874,200
Use of Money & Property 1,900,000 1,900,000
Interdepartmental Charges 1,196,200 1,196,200
Fines & Forfeitures 1,136,000 1,136,000
Other Revenues 188,500 188,500
Transfers In/Out 145,687 145,687
Grand Total 94,459,637 2,422,060 96,881,697
City of West Covina Second Quarter Financial Report FY 2024-2025 3 | Page
Table 3: GF Expenditures – Budget vs. YTD Actual

GENERAL FUND OVERTIME
Overall, overtime in the General Fund is over budget.

Table 4 summarizes overtime by department within
the General Fund. Overtime is over budget primarily
due to limited staff resources.

Table 4: GF Overtime YTD

PROPOSED BUDGET AMENDMENT
The original FY 2024-25 General Fund budget had a net
change in fund balance of $1,335. The first quarter
budget amendment had a positive net impact of
$11,800. The second quarter budget amendment
proposes adding $2,156,500 in revenue and
$2,852,881 in expenditures.

The proposed fourth quarter amendment adds
$2,422,090 in revenue and $1,631,369 in expenditures
for a net positive increase in General Fund of
$790,691. The proposed General Fund budget
amendment includes the following:

Revenue Increases ($2.4 million): Franchise Fees
($612,000), Mutual Aid Cost Reimbursement
($425,060), and Ambulance Services ($1.39 million).

Transfers Out ($1.6 million): To address deficits,
transfers out are proposed to be increased to
supplement the General Liability ($1.2 million) and
Workers’ Compensation ($379,462). Overall, transfers
out is proposed to be increased by $1.6 million.

Table 5: Summary of Proposed GF Budget Amendment
ENTERPRISE FUND (FUND 375)
This fund accounts for the computer services provided
by the Police Department to other public safety
agencies for a fee. The programs are marketed to both
public and private agencies. The Police Department
also utilizes these products and services. As presented in Table 6, revenues ended 93% under budget and
expenditures were over budget by 35%, which
resulted in a deficit of $236,318.

Table 6: Police Enterprise Budget vs. YTD Actuals
Department Current Budget YTD Actual %
Administration 2,089,218 1,997,141 95.6%
City Clerk 550,667 460,842 83.7%
Code Enforcement 2,074,641 2,055,069 99.1%
Community Development 2,943,497 3,015,388 102.4%
Community Services 2,754,708 2,683,455 97.4%
Finance 3,817,276 3,180,397 83.3%
Fire 25,068,803 24,764,682 98.8%
Human Resources 955,860 808,664 84.6%
Police 33,292,218 32,858,363 98.7%
Public Works 4,592,864 4,109,064 89.5%
Transfers 17,110,577 13,884,296 81.1%
Grand Total 95,250,328 89,817,362 94.3%
Department Current Budget YTD GF
Overtime %
Administration 7,247 7,532 103.9%
Community Development 1,850 302 16.3%
Finance 1,286 228 17.7%
Fire 3,391,033 3,501,821 103.3%
Police 3,850,715 3,926,977 102.0%
Code Enforcement 15,735 17,832 113.3%
Public Works 21,324 14,657 68.7%
Community Services 98,530 106,827 108.4%
Human Resources 204 358 175.7%
Grand Total 7,387,924 7,576,533 102.6%
Department
Current
Budget Requested BA Amended Budget Actual YTD
Administration 2,089,218 2,089,218 1,997,141
City Clerk 550,667 550,667 460,842
Community Development 2,943,497 2,943,497 3,015,388
Finance 3,817,276 3,817,276 3,180,397
Fire 25,068,803 25,068,803 24,764,682
Police 33,292,218 33,292,218 32,858,363
Code Enforcement 2,074,641 2,074,641 2,055,069
Public Works 4,592,864 4,592,864 4,109,064
Community Services 2,754,708 2,754,708 2,683,455
Transfers 17,110,577 1,631,369 18,741,946 13,884,296
Human Resources 955,860 955,860 808,664
Grand Total 95,250,328 1,631,369 96,881,697 89,817,362
Type Current Budget YTD Actual %
Revenue 743,600 692,994 93.2%
Expenditures 688,804 929,312 134.9%
Revenue Less E 54,796 (236,318)
City of West Covina Second Quarter Financial Report FY 2024-2025 4 | Page
SPORTSPLEX (FUND 242)
This fund accounts for activity at the West Covina
Sportsplex, a recreation facility which amenities
include softball fields, a pavilion, playgrounds, and
restaurants. Budget versus actual comparisons for
both revenue and expenditures for the Sportsplex are
presented in Table 7 below.

The Sportsplex fund ended over budget due to
increased staffing and facility maintenance. This
overage is included in the original budget as a transfer and will be accounted for as part of the fiscal year
closing.

Table 7: Sportsplex Budget vs. YTD Actuals

OTHER FUNDS
Table 8 shows a summary of budget versus actuals for
other funds. In addition to the proposed amendments
to the General Fund, the following is recommended:

Budget Overages:

The following increases to revenues and expenditures
are proposed in these funds to address operational
overages: Transportation Development Act ($11,410)
and Palm View PDF B ($4,170) capital projects, Public
Safety Augmentation salary and benefits ($33,870),
West Covina Chamber of Commerce ($2,130), SelfInsurance Liability ($185,590), Fleet Management ($14,920), and Police Enterprise ($240,860). All of
these increases are either offset by revenue or fund
balance.

Table 8: Other Funds Budget vs. YTD Actuals

FOR MORE INFORMATION
This summary report is derived from detailed financial
information generated by the City’s Finance
Department. Additional financial information is
available online at www.westcovina.org.

Type
Current
Budget YTD Actual %
Revenue
Charges For Services 57,000 295,701 518.8%
Other Revenues 2,400 26,368 1098.7%
Use of Money & Property 99,600 266,071 267.1%
Transfers In/Out 753,068 - 0.0%
Revenue Total 912,068 588,139 64.5%
Expenditures
Salaries & Benefits 574,668 789,392 137.4%
Materials & Services 337,400 509,649 151.1%
Capital Investments - 14,919 0.0%
Expenditures Total 912,068 1,313,960 144.1%
Revenue less Expenditures - (725,821)
Fund Grouping Current Budget YTD Actual %
Assessment Districts
Revenue 4,500,410 4,868,173 108.2%
Expenditures 6,041,432 4,333,353 71.2%
Capital Project Funds
Revenue 1,223,292 362,604 29.6%
Expenditures 9,567,611 1,370,542 8.0%
CDBG
Revenue 1,039,671 1,977,553 190.2%
Expenditures 3,510,731 2,193,923 60.3%
Debt Service
Revenue 15,872,613 15,848,981 99.9%
Expenditures 15,872,613 15,688,442 98.8%
Gas Tax
Revenue 3,003,227 3,050,364 101.6%
Expenditures 4,068,844 3,326,540 80.6%
Grant Funds
Revenue 4,500,419 438,180 9.7%
Expenditures 17,065,371 6,224,780 22.1%
Housing Authority
Revenue 174,000 254,829 146.5%
Expenditures 884,456 672,819 76.1%
Internal Service Funds
Revenue 10,473,158 9,876,746 94.3%
Expenditures 10,383,681 10,197,236 98.2%
Metro Funds
Revenue 10,507,032 10,005,886 95.2%
Expenditures 19,071,366 8,011,587 42.0%
Other SR Funds
Revenue 5,249,928 4,558,146 86.8%
Expenditures 14,515,589 6,473,594 39.4%
SB1
Revenue 3,491,301 3,269,596 93.6%
Expenditures 9,418,757 4,720,184 49.7%
Sewer Maintenance
Revenue 4,533,100 4,730,406 104.4%
Expenditures 14,105,932 1,899,950 12.7%
Successor Agency
Revenue 2,866,944 2,687,676 93.7%
Expenditures 3,357,151 2,953,948 87.2%
ATTACHMENT NO. 2
RESOLUTION NO. 2026-04

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, ADOPTING A BUDGET

AMENDMENT FOR THE FISCAL YEAR COMMENCING
JULY 1, 2024 AND ENDING JUNE 30, 2025 (BA 2025-23)
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, on May 7, 2024, the Acting City Manager presented to the City Council a proposed budget for Fiscal Year 2024-25 in compliance with Section 2-151(m) of the West Covina Municipal Code; and
WHEREAS, the City held meetings and community workshops and conducted an online budget survey in order to solicit input from the public regarding the proposed budget; and
WHEREAS, on June 4, 2024, the City Council adopted a budget for Fiscal Year 2024-25; and
WHEREAS, amendments must periodically be made to the budget to conform to changed circumstances following adoption of the budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves Budget Amendment No. 2025-23, attached hereto as Exhibit A, for Fiscal Year 2024-25.

SECTION 2. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 6th day of January, 2026.

Letty Lopez-Viado
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick, CMC
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2026-04 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 6th day of January, 2026, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick, CMC
Assistant City Clerk
Exhibit A
City of West Covina
Fiscal Year 2024-25
Budget Amendment No. 2025-23
Fund No. - Name
Current
Budget
Proposed
Amendment
Amended
Budget
Fund 110-General Fund
Revenue 94,459,637 2,422,060 96,881,697
Expenditures 95,250,328 1,631,369 96,881,697
Net Change in Fund Balance (790,691) 790,691 0
Fund 128–Transportation Development Act
Revenue 119,500 0 119,500
Expenditures 149,774 11,410 161,184
Net Change in Fund Balance (30,274) (11,410) (41,684)
Fund 153-Public Safety Augmentation
Revenue 872,400 87,260 959,660
Expenditures 1,166,855 33,870 1,200,725
Net Change in Fund Balance (294,455) 53,390 (241,065)
Fund 171-PDF B (Palm View)
Revenue 35,000 16,518 51,518
Expenditures 0 4,170 4,170
Net Change in Fund Balance 35,000 12,348 47,348
Fund 222-WC Chamber of Commerce
Revenue 0 9,280 9,280
Expenditures 0 2,130 2,130
Net Change in Fund Balance 0 7,150 7,150
Fund 361-Self-Insurance General/Auto Liability
Revenue 5,926,340 0 5,926,340
Expenditures 5,926,340 185,590 6,111,930
Net Change in Fund Balance 0 (185,590) (185,590)
Fund 365-Fleet Management
Revenue 1,535,341 0 1,535,341
Expenditures 1,481,041 14,920 1,495,961
Net Change in Fund Balance 54,300 (14,920) 39,380
Exhibit A
Budget Amendment No. 2025-23
(continued)
Fund No. - Name
Current
Budget
Proposed
Amendment
Amended
Budget
Fund 375-Police Enterprise
Revenue 743,600 0 743,600
Expenditures 688,804 240,860 929,664
Net Change in Fund Balance 54,796 (240,860) (186,064)
EXPENDITURE TOTAL INCREASE (410,799)
AGENDA ITEM NO. 5

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: January 6, 2026
TO: Mayor and City Council
FROM: Milan Mrakich, Acting City Manager
SUBJECT: CONSIDERATION OF CITY POLICY REGARDING INSTALLATION OF PRIVATELY

OWNED SURVEILLANCE CAMERAS IN PUBLIC RIGHT-OF-WAY
RECOMMENDATION:

It is recommended that the City Council provide direction.

BACKGROUND:

As advancements in technology continue to expand the accessibility and affordability of surveillance equipment, the City of West Covina has received multiple inquiries and requests from private individuals, homeowner associations, and businesses seeking to install privately owned and funded security cameras within the public right-of-way. These cameras are often proposed as a means to deter crime, enhance neighborhood safety, and support law enforcement investigations.

The West Covina Municipal Code regulates activities within the public right-of-way. Chapter 19, Article III, Division 2, Section 19-81 states that “no person shall make any excavation or perform any other work in or under the surface of any street, alley, sidewalk, easement, or other public place in the city without first obtaining from the city engineer a written permit to make such excavation or perform such work.” However, the existing provisions of the Municipal Code do not currently provide guidance or standards regarding the installation of privately owned cameras or surveillance equipment within the public right-of-way.

The absence of such guidelines has created uncertainty regarding the review and approval process, placement standards, maintenance responsibilities, and the potential implications for privacy and data ownership.

The growing number of requests underscores the need for a clear policy framework to regulate the installation of privately owned surveillance devices within the public right-of-way. Establishing guidelines will help ensure that such installations are consistent with City Council policy and public safety objectives, respect individual privacy rights, and maintain the integrity of City infrastructure.

DISCUSSION:

As requests for such installations have increased, several policy considerations have arisen regarding As requests for such installations have increased, several policy considerations have arisen regarding both the regulation of physical installations and the handling of data collected by these devices.

With regard to the data collected by such devices, any footage or data captured by these cameras would remain the property of the private owner and not the City, unless voluntarily provided to the City for a specific purpose.

Staff also recognizes that the installation of such devices within the public right-of-way raises legitimate community concerns. These include the potential misuse of recorded data, privacy considerations, and the possible aesthetic impacts of widespread camera installations on public infrastructure. Establishing a clear policy framework would allow the City to address these concerns while ensuring consistency in how such requests are reviewed and managed.

To assist in the development of an appropriate policy, staff reviewed similar practices from other jurisdictions and identified the following options for City Council consideration:

Prohibit the installation of privately owned cameras within the public right-of-way and direct staff to update the Municipal Code to reflect this policy.

Allow the installation of privately owned cameras in the public right-of-way only for homeowner associations (HOAs) in the frontage areas of HOA communities, and direct staff to prepare a formal policy and corresponding Municipal Code update to reflect this approach.

Allow the installation of privately owned cameras in the public right-of-way for any resident or property owner within the City of West Covina, and direct staff to prepare a comprehensive policy and update the Municipal Code accordingly.

The establishment of a defined policy will ensure that requests for camera installations within the public right-of-way are managed transparently, equitably, and in alignment with the City’s goals for public safety, privacy protection, and aesthetic standards.

LEGAL REVIEW:

The City Attorney's Office has reviewed the staff report.

OPTIONS:

The City Council has the following options:

1. Prohibit the installation of privately owned cameras within the public right-of-way; or Allow the installation of privately owned cameras in the public right-of-way only for homeowner associations (HOAs) in the frontage areas of HOA communities; or

2. Allow the installation of privately owned cameras in the public right-of-way for any resident or property owner within the City of West Covina; or

3. 4. Provide alternative direction.

Prepared by: Michael Lloyd, City Engineer
Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

This is strictly an administrative item, therefore, there is no fiscal impact associated with this action.

CITY COUNCIL GOALS & OBJECTIVES: Protect Public Safety
A Well-Planned Community
Enhance City Image and Effectiveness