Agenda packet — West Covina City Council, September 1, 2026

CITY OF WEST COVINA
8/28/2026 THE AGNDA HAS BEEN UPDATED TO INCLUDE THE COMMUNITY

SERVICES FOUNDATION

CITY COUNCIL/SUCCESSOR AGENCY/

COMMUNITY SERVICES FOUNDATION
Public Comment Instructions
SEPTEMBER 1, 2026, 7:00 PM

REGULAR MEETING

CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790
Mayor Letty Lopez-Viado
Mayor Pro Tem Ollie Cantos
Councilwoman Rosario Diaz
Councilmember Brian Gutierrez
Councilman Tony Wu
Please turn off all cell phones and other electronic devices prior to entering the Council Chambers

AMERICANS WITH DISABILITIES ACT
The City complies with the Americans with Disabilities Act (ADA). If you will need special assistance at a Council meeting, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8am to 5pm Monday through Thursday. Please call at least one day prior to the meeting date to inform us of your particular needs and to determine if accommodation is possible. For sign language interpreter services at Council meetings, please request no less than four working days prior to the meeting.

AGENDA MATERIAL
Agenda material is available for review at the City Clerk's Office, Room 317 in City Hall, 1444 W. Garvey Avenue South, West Covina and at www.westcovina.org. Any writings or documents regarding any item on this agenda, not exempt from public disclosure, provided to a majority of the City Council that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk’s Office, Room 317 of City Hall located at 1444 W. Garvey Avenue South, West Covina, during normal business hours.

NOTICE
The City Council will regularly convene on the first and third Tuesday of the month. The West Covina Community Development Commission, West Covina Public Financing Authority and the West Covina Community Services Foundation are agencies on which the City Council serves as members. Agendas may contain items for these boards, as necessary.

PUBLIC COMMENTS

ADDRESSING THE CITY COUNCIL
Any person wishing to address the City Council on any matter listed on the agenda, excluding any matter set for a public hearing, or on any other matter within their jurisdiction must complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the City Clerk prior to the commencement of Oral Communications. No speaker cards will be accepted after the commencement of Oral Communications, except at the discretion of the Presiding Officer.

Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. Comments are limited to three (3) minutes per speaker, unless modified by the Presiding Officer or the City Council.

Any testimony or comments regarding a matter set for a public hearing will be heard during the hearing.

While members of the public are free to level criticism of City policies and the action(s) or proposed action(s) of the City Council or its members, members of the public may not engage in behavior that is disruptive to the orderly conduct of the meeting, including, but not limited to, speaking off topic, speaking beyond the speaker’s allotted time limit, making slanderous or profane remarks or using loud, threatening, or abusive language which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting.

Members of the public may not threaten any person with physical harm or act in a manner that may reasonably be interpreted as an imminent threat of physical harm. The City of West Covina will not tolerate harassment based upon a person’s race, religious creed, color, national origin, ancestry, disability, medical condition, marital status, gender, sexual orientation, or age.

RULES OF DECORUM
Excerpts from the West Covina Municipal Code and Penal Code pertaining to the Rules of Decorum will be found at the end of agenda.

AGENDA

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
TUESDAY SEPTEMBER 1, 2026, 7:00 PM

REGULAR MEETING

INVOCATION
Led by Pastor Al Richards from New Beginning Christian Fellowship of West Covina

PLEDGE OF ALLEGIANCE
Led by Mayor Lopez-Viado

ROLL CALL

REPORTING OUT FROM CLOSED SESSION

PRESENTATIONS
Taste of West Covina Presentation Recognizing George's Cafe Taste of West Covina Presentation Recognizing Lazy Dog

CITY MANAGER'S REPORT
City Manager's report on current City projects.

ORAL COMMUNICATIONS - Three (3) minutes per speaker
Please step forward to the podium and state your name and city of residence for the record when recognized by the Mayor.

CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote.

There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action.

APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL FOR THE AUGUST 18, 2026, CITY COUNCIL/ SUCCESSOR AGENCY CLOSED AND REGULAR SESSION MEETING MINUTES.

That the Council approve the August 18, 2026, City Council/Successor Agency Regular and Closed Session Meeting Minutes.

CITY MANAGER'S OFFICE
2) CONSIDERATION OF FOOTHILL TRANSIT RIDERSHIP DATA AND UPDATE REGARDING

CLEAR CHANNEL OUTDOOR'S SHELTERS
It is recommended that the City Council receive and file this report.

FINANCE DEPARTMENT
3) CONSIDERATION OF THE WEST COVINA COMMUNITY SERVICES FOUNDATION FISCAL YEAR 2025-26 ANNUAL REPORT
It is recommended that the Board of Directors of the West Covina Community Services Foundation receive and file this report.
4) CONSIDERATION OF NEW AGREEMENT WITH DELL MARKETING L.P. FOR

MICROSOFT PRODUCTS AND SERVICES
It is recommended that the City Council:

1. Authorize the purchase of Microsoft products and services from Dell Marketing L.P. through participation in Microsoft Enterprise Agreement No. 8084445 between the County of Riverside and Microsoft Corporation and Licensed Support Provider Agreement No. ITARC-00934 between the County of Riverside and Dell Marketing L.P. in the amount of $154,195.31 per year for products and services provided to City Hall and $94,978.28 per year for products and services provided to the Police Department.

2. Authorize the City Manager to negotiate and execute an agreement with Dell Marketing L.P. for the term of September 1, 2026, through August 31, 2029, and a maximum compensation amount of $747,520.77, in such final form as approved by the City Attorney.

3. Authorize the City Manager to execute any documents necessary in connection with the purchase.

HUMAN RESOURCES/RISK MANAGEMENT
5) CONSIDERATION OF REPEAL AND REPLACEMENT OF THE COMMUNITY SERVICES

MANAGER CLASSIFICATION SPECIFICATIONS
It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. 2026-96 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WEST COVINA, CALIFORNIA, APPROVING THE REPEAL AND

REPLACEMENT OF COMMUNITY SERVICES MANAGER CLASSIFICATION

SPECIFICATIONS

POLICE DEPARTMENT
6) CONSIDERATION OF FISCAL YEAR 2026-27 CANNABIS TAX FUND GRANT PROGRAM (CTFGP) LAW ENFORCEMENT GRANT AND BUDGET AMENDMENT It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. 2026-88 - A RESOLUTION OF THE CITY COUNCIL OF THE

CITY OF WEST COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR

AND ACCEPTANCE OF GRANT FUNDS FROM THE DEPARTMENT OF

CALIFORNIA HIGHWAY PATROL CANNABIS TAX FUND GRANT
PROGRAM, AUTHORIZING THE CITY MANAGER TO EXECUTE ALL GRANT

DOCUMENTS, AND ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2026 AND ENDING JUNE 30, 2027 (2026-27 CTFGP LAW

ENFORCEMENT GRANT)

END OF CONSENT CALENDAR

MAYOR/COUNCILMEMBERS REPORTS
AB 1234 Conference and Meeting Report (verbal, if any)
(In accordance with AB 1234, Councilmembers shall make a brief report or file a written report on any meeting/event/conference attended at City expense.)

CITY COUNCIL COMMENTS

ADJOURNMENT
Next Tentative City Council Meeting
Regular Meeting September 15, 2026 7:00 PM

RULES OF DECORUM
The following are excerpts from the West Covina Municipal Code:

Section 2-47. - Addressing the council.

Pursuant to the California Government Code, any person wishing to address the city council on any matter on the agenda or on any other matter within their jurisdiction, excluding any matter set for a public hearing, may do so upon first securing the recognition of the presiding officer during the time designated as “Oral Communications” on the agenda. The city council may not act on any item unless it is listed on the agenda.

Section 2-48. - Manner of addressing city council; time limit; persons addressing may be sworn. (a) Each person wishing to address the city council shall submit a speaker card to the city clerk prior to the commencement of the time designated for oral communications. No speaker cards will be accepted after the commencement of oral communications, except at the discretion of the presiding officer.
(b) When called forward by the presiding officer or the city clerk, each person addressing the city council shall step up to the podium and give his or her name and city of residence in an audible tone of voice for the record.
(c) Each person addressing the city council during oral communications shall limit his or her comments to three (3) minutes, unless the time limit is modified by the presiding officer or the city council. In order to provide all speakers the opportunity to participate in oral communications, the presiding officer or the city council may reduce the time limit to allow reasonable time for all speakers to address the city council.
(d) All remarks shall be addressed to the city council as a body and not to any member thereof.

No person, other than the city council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the city council, without the permission of the presiding officer. No question shall be asked of a council member except through the presiding officer.
(e) The presiding officer may require any person to be sworn as a witness before addressing the city council on any subject. Any such person who, having taken an oath that he or she will testify truthfully, willfully and contrary to such oath states as true any material matter which he knows to be false may be held to answer criminally and subject to the penalty prescribed for perjury by the provisions of the California Penal Code.

Section 2-50. - Decorum—Required.
(a) While the city council is in session, council members shall preserve order and decorum, and a council member shall neither, by conversation or otherwise, delay or disrupt the proceedings or the peace of the council nor interrupt any council member while speaking or refuse to obey the orders of the council or its presiding officer, except as otherwise herein provided. (b) Members of the public shall not willfully disrupt the meeting or act in a manner that actually disrupts, disturbs, impedes, impairs, or renders infeasible the orderly conduct of the meeting. For the purposes of this Code, “willfully disrupt” includes, but is not limited to, continuing to do any of the following after being warned by the presiding officer that the behavior is disrupting the meeting and failure to cease the behavior may result in removal from the meeting:
(1) Addressing the mayor or city council without first being recognized. (2) Persisting in addressing a subject or subjects, other than that before the mayor and city council.
(3) Repetitiously addressing the same subject.
(4) Failing to relinquish the podium when directed to do so. (5) From the audience, interrupting or attempting to interrupt, a speaker, the presiding officer, a council member, or a staff member, or shouting or attempting to shout over a speaker, the presiding officer, a council member or a staff member.
(6) From the audience, engaging in disorderly, disruptive, or boisterous conduct, including, but not limited to, handclapping, stomping of feet, whistling, making noise, use of abusive, threatening or profane language or obscene gestures, yelling, obstructing the view of other audience members, or similar conduct which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting.
(7) As a speaker, making slanderous or profane remarks or using loud, threatening, or abusive language which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting; interrupting or attempting to interrupt the presiding officer, a council member, or a staff member; shouting over or attempting to shout over the presiding officer, a council member, or a staff member; or engaging in any other disorderly conduct which disrupts, disturbs, impedes, or renders infeasible the orderly conduct of the meeting. Nothing in this section or any rules of the city council shall be construed to prohibit public criticism of the policies, procedures, programs, or services of the city or of the acts or omissions of the city council. (8) Engaging in behavior that constitutes use of force or a true threat of force. (c) It shall be unlawful to violate the provisions of this section. A person violating this section may be removed and barred from further participation at the meeting at which the violation occurs. (d) If any subsection, sentence, clause, or phrase or word of this section 2-50 is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this section. The city council hereby declares that it would have passed this section and each subsection, sentence, clause and phrase thereof, irrespective of the fact that any one or more subsections, sentences, clauses, phrases or words had been declared invalid or unconstitutional.

Section 2-51. - Enforcement of decorum.

The chief of police or any member or members of the police department or other members of the city staff may be designated by the council to be sergeant-at-arms when, in the opinion of the presiding officer, the services of a sergeant-at-arms is necessary, and the sergeant-at-arms shall carry out all orders and instructions given by the presiding officer for the purpose of maintaining order and decorum in accordance with section 2-50 at the council meeting, including, but not limited to, removing and barring from further participation at the meeting any person who is willfully disrupting the orderly conduct of the meeting.

Section 2-52. Persons authorized to be within council area.

No person, except city officials, their representatives and members of the news media shall be permitted within the rail in front of the council chamber without the express consent of the council.

The following are excerpts from the Penal Code:

Section 148. Resisting public or peace officers or emergency medical technicians in discharge of their duties; Removal of weapon from person or presence of public or peace officer. (a) (1) Every person who willfully resists, delays, or obstructs any public officer, peace officer, or an emergency medical technician, as defined in Division 2.5 (commencing with Section 1797) of the Health and Safety Code, in the discharge or attempt to discharge any duty of his or her office or employment, when no other punishment is prescribed, shall be punished by a fine not exceeding one thousand dollars ($1,000), or by imprisonment in a county jail not to exceed one year, or by both that fine and imprisonment.

Section 403. Disturbance of assembly or meeting other than religious or political.

Every person who, without authority of law, willfully disturbs or breaks up any assembly or meeting that is not unlawful in its character, other than an assembly or meeting referred to in Section 302 of the Penal Code or Section 18340 of the Elections Code, is guilty of a misdemeanor.

AGENDA ITEM NO. 1

AGENDA STAFF REPORT
City of West Covina | Office of the City Manager
DATE: September 1, 2026
TO: Mayor and City Council
FROM: Milan Mrakich, City Manager
SUBJECT: CONSIDERATION OF APPROVAL FOR THE AUGUST 18, 2026, CITY

COUNCIL/SUCCESSOR AGENCY CLOSED AND REGULAR SESSION
MEETING MINUTES.

RECOMMENDATION:

That the Council approve the August 18, 2026, City Council/Successor Agency Regular and Closed Session Meeting Minutes.

BACKGROUND:

The City Council/Successor Agency held and conducted business on August 18, 2026.

Prepared by: Lisa Sherrick, Assistant City Clerk
Attachments
Attachment No. 1 - 8.18.2026 Draft Closed Regular Minutes Attachment No. 2 - 8.18.2026 Draft Regular Minutes
CITY COUNCIL GOALS & OBJECTIVES:Enhance City Image and Effectiveness

D R A F T

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
AUGUST 18, 2026, 7:00 PM
REGULAR MEETING - CLOSED SESSION
MANAGEMENT RESOURCE CENTER 3RD FLOOR
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790

ROLL CALL

Present: Council Member Brian Gutierrez; Councilman Tony Wu; Councilwoman Rosario Diaz; Mayor Pro Tem Ollie Cantos; Mayor Letty Lopez-Viado
Staff Present: Mikan Mrakich, City Manager; Roxanne Lerma, Assistant City Manager; Niel Mehta, Assistant City Manager; Tom Duarte, City Attorney; Michael L. Wroniak, Graves & King; Tom O'Connell, Buchalter;
*Councilmember Gutierrez recused himself during discussion of items 5 and 6 and was not present during the discussion.

PUBLIC COMMENTS ON ITEMS ON THE AGENDA
None

CLOSED SESSION
Attachment No. 1
CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION - Pursuant to Government Code § 54956.9(d)(1)

1. Rosie Perez v. City of West Covina, et al. (LA Superior Court Case No: 25PSCV03468)

2. Jonathan Joe Busby IV v. City of West Covina (LA Superior Court Case No: CJVRS2509653)

3. Nevaeh Molina v. City of West Covina Ian Paparro (LA Superior Court Case No. CIVRS2509646)

4. Vincent A. Capelle v. City of West Covina, et all (LA Superior Court Case No. 26STCV06790)

5. City of West Covina v. Brian Gutierrez (LA Superior Court Case No 26STCP00678) John Doe v. City of West Covina, et al, (United States District Court for the Central District of California Case No. 2:26-cv-03659-MEMF-MBK)

6. CONFERENCE WITH LABOR NEGOTIATORS
Pursuant to Government Code § 54957.6
City Negotiators: Mrakich, Duarte
Employee Organizations
Confidential Employees
Maintenance & Crafts Employees
Non-Sworn
W.C. Police Officers’ Association
W.C. Firefighters’ Management Assoc.

W.C. Firefighters’ Association, I.A.F.F., Local 3226
General Employees
Mid-Management Employees
W.C. Police Management Association
Unrepresented Employee Group
Department Heads

REPORTING OUT
City Attorney Thomas P. Duarte indicated that no reportable action was taken.

ADJOURNMENT
Submitted By:
____________________________ ____________________________ Lisa Sherrick , CMC Letty Lopez-Viado Assistant City Clerk Mayor

D R A F T

CITY OF WEST COVINA

CITY COUNCIL/SUCCESSOR AGENCY
AUGUST 18, 2026, 7:00 PM
REGULAR MEETING
CITY HALL COUNCIL CHAMBERS
1444 W. GARVEY AVENUE SOUTH
WEST COVINA, CALIFORNIA 91790

MINUTES

INVOCATION
Led by West Covina Police Department Chaplain Kelly Dupee

PLEDGE OF ALLEGIANCE
Led by Councilmember Gutierrez

ROLL CALL

Present: Brian Gutierrez, Council Member; Tony Wu, Councilman; Rosario Diaz, Councilwoman; Ollie Cantos, Mayor Pro Tem; Letty Lopez-Viado, Mayor

REPORTING OUT FROM CLOSED SESSION
City Attorney Thomas P. Duarte indicated that no reportable action was taken.

PRESENTATIONS
Attachment NO. 2

PRESENTATIONS
Taste of West Covina Presentation Recognizing Skin Edit by Cindy Taste of West Covina Presentation Recognizing Café Bombon Film IT West Covina Presentation
Presentation by Precise Concrete Cutting

CITY MANAGER'S REPORT
City Manager's report on current City projects.

ORAL COMMUNICATIONS - Three (3) minutes per speaker
Josh Murry
Jim Grivich
Mr. Robinson
Lee
Leslie Garcia
JD
Steve Bennett
Marsha Solorio
Justin H
Carlos Yado
Mr. Gibs

CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and can be acted on by one roll call vote. There will be no separate discussion of these items unless members of the City Council/Community Development Commission request specific items to be removed from the Consent Calendar for separate discussion or action.

APPROVAL OF MEETING MINUTES
1) CONSIDERATION OF APPROVAL FOR THE JULY 21, 2026, CITY COUNCIL/SUCCESSOR AGENCY REGULAR SESSION MEETING MINUTES.

Motion by Councilman Tony Wu, seconded by Councilwoman Rosario Diaz AYES: 4 NOES: None. OTHER: Council Member Brian Gutierrez (ABSTAIN) Motion: Carried

CITY MANAGER'S OFFICE
2) CONSIDERATION OF EXTENSIONS TO TRANSPORTATION SERVICES AND LEASE AGREEMENTS WITH MV TRANSPORTATION, INC.

Motion by Council Member Brian Gutierrez, seconded by Mayor Pro Tem Ollie Cantos AYES: Unanimous. NOES: None. OTHER: None. Motion: Carried 3) CONSIDERATION OF AN AMENDMENT TO THE MEMORANDUM OF

AGREEMENT WITH SAN GABRIEL VALLEY COUNCIL OF GOVERNMENT FOR

HOMELESS PROGRAMS AND ASSOCIATED BUDGET AMENDMENT
Motion by Councilman Tony Wu, seconded by Councilwoman Rosario Diaz AYES: Unanimous. NOES: None. OTHER: None. Motion: Carried 4) CONSIDERATION OF COMMISSIONER APPOINTMENT
Motion by Council Member Brian Gutierrez, seconded by Councilwoman Rosario Diaz AYES: Unanimous. NOES: None. OTHER: None. Motion: Carried

COMMUNITY DEVELOPMENT
5) CONSIDERATION OF AWARD OF A PROFESSIONAL SERVICES AGREEMENT

FOR CITY ENGINEERING SERVICES AND BUDGET AMENDMENT
Motion by Councilman Tony Wu, seconded by Councilwoman Rosario Diaz AYES: Unanimous. NOES: None. OTHER: None. Motion: Carried 6) CONSIDERATION OF AGREEMENT FOR THE CITYWIDE PEDESTRIAN & VEHICLE TRAFFIC SAFETY IMPROVEMENTS FY 2025-26 - PROJECT NO. 26014 Motion by Mayor Letty Lopez-Viado, seconded by Councilman Tony Wu AYES: Unanimous. NOES: None. OTHER: None. Motion: Carried 7) CONSIDERATION OF ACCEPTANCE OF WORK AND AUTHORIZATION TO FILE

THE NOTICE OF COMPLETION FOR THE CITYWIDE SIDEWALK, CURB AND GUTTER REPAIR FY 25-26 PROJECT (PROJECTS 26010 & 26013) Motion by Councilman Tony Wu, seconded by Councilwoman Rosario Diaz AYES: Unanimous. NOES: None. OTHER: None. Motion: Carried

FINANCE DEPARTMENT
8) ANNUAL REVIEW OF FINANCIAL POLICIES
Motion by Councilman Tony Wu, seconded by Mayor Pro Tem Ollie Cantos AYES: Unanimous. NOES: None. OTHER: None. Motion: Carried 9) CONSIDERATION OF THE THIRD QUARTER FINANCIAL REPORT FOR FISCAL YEAR 2025-26
Motion by Council Member Brian Gutierrez, seconded by Councilman Tony Wu AYES: Unanimous. NOES: None. OTHER: None. Motion: Carried 10) CONSIDERATION OF ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) AND OTHER RELATED REPORTS FOR THE YEAR ENDED JUNE 30, 2025 Motion by Mayor Pro Tem Ollie Cantos, seconded by Councilwoman Rosario Diaz AYES: 3 NOES: Council Member Brian Gutierrez OTHER: Councilman Tony Wu (ABSENT) Motion: Carried
11) CONSIDERATION OF PURCHASE OF PALO ALTO NETWORKS CITY FIREWALL

AND ENDPOINT PROTECTION UPGRADE
Motion by Councilman Tony Wu, seconded by Councilwoman Rosario Diaz AYES: 4   NOES: None.   OTHER: Council Member Brian Gutierrez (ABSTAIN)   Motion: Carried 12) CONSIDERATION OF AUDIT SERVICES AGREEMENT
Motion by Mayor Pro Tem Ollie Cantos, seconded by Councilman Tony Wu AYES: 4   NOES: Council Member Brian Gutierrez   OTHER: None.   Motion: Carried 13) CONSIDERATION OF ADOPTING BUDGET AMENDMENTS FOR FISCAL YEAR 2025-26 AND FISCAL YEAR 2026-27
Motion by Councilman Tony Wu,
AYES: 3   NOES: Council Member Brian Gutierrez Mayor Pro Tem Ollie Cantos   OTHER: None.

Motion: Carried
14) CONSIDERATION OF THE UPDATES TO THE CORRECTIVE ACTION PLAN FOR STATE AUDITOR REPORT 2024-801
Motion by Councilman Tony Wu, seconded by Councilwoman Rosario Diaz AYES: 4 NOES: None. OTHER: Council Member Brian Gutierrez (ABSTAIN) Motion: Carried 15) CONSIDERATION OF PURCHASING REPORT
Motion by Councilman Tony Wu, seconded by Councilwoman Rosario Diaz AYES: 4 NOES: None. OTHER: Council Member Brian Gutierrez (ABSTAIN) Motion: Carried

PUBLIC WORKS
16) CONSIDERATION OF AGREEMENT FOR LANDSCAPE MAINTENANCE OF

CITYWIDE MEDIANS, RIGHT-OF-WAYS, COMMERCIAL ZONES, PARKWAYS,

OTHER AREAS AND CITY ARTERIALS
Motion by Councilman Tony Wu, seconded by Councilwoman Rosario Diaz AYES: Unanimous. NOES: None. OTHER: None. Motion: Carried 17) CONSIDERATION OF TERMINATION OF EMERGENCY ACTION FOR EMERGENCY REPAIRS AT FIRE STATION 3 AND ACCEPTANCE OF WORK AND

AUTHORIZATION TO FILE THE NOTICE OF COMPLETION
Motion by Councilman Tony Wu, seconded by Councilwoman Rosario Diaz AYES: Unanimous. NOES: None. OTHER: None. Motion: Carried 18) REVIEW OF REQUEST FOR PROPOSAL (RFP) FOR THE DEL NORTE PARK IMPROVEMENTS & DOG PARK PROJECT - PROJECT NO. 24001
Motion by Mayor Letty Lopez-Viado, seconded by Mayor Pro Tem Ollie Cantos AYES: Unanimous. NOES: None. OTHER: None. Motion: Carried

END OF CONSENT CALENDAR

DEPARTMENTAL REGULAR MATTERS

CITY MANAGER'S OFFICE
19) ADVERTISING BUS SHELTERS - CLEAR CHANNEL OUTDOOR
Motion by Councilman Tony Wu, seconded by Council Member Brian Gutierrez Directing staff to:

1. Notify CCO that the agreement is expired; and

2. CCO has 30 days to remove the shelters; and
Return at the September 1, 2026 City Council Meeting with ridership and bus seating data from Foothill Transit.

3. AYES: Unanimous. NOES: None. OTHER: None. Motion: Carried

CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION 20) CONSIDERATION OF PROPOSED PARKS AND RECREATION MASTER PLAN AND 20) CONSIDERATION OF PROPOSED PARKS AND RECREATION MASTER PLAN AND

RECOMMENDATIONS FOR PHASE I
Motion by Mayor Letty Lopez-Viado, seconded by Council Member Brian Gutierrez Approve the proposed Parks and Recreation Masterplan and Recommendations for Phase I AYES: Unanimous. NOES: None. OTHER: None. Motion: Carried

CITY COUNCIL REQUESTS FOR REPORTS, STUDIES OR INVESTIGATION (Per City of West Covina Standing Rules 4.f - Requests for reports, studies, or investigations that are not readily available must be placed on the City Council/Successor Agency agenda as items of business and must be approved by a majority of the City Council/Successor Agency Board.) Mayor Pro Tem Cantos requested a presentation and Q&A session with Caltrans to ensure proper maintenance within the City of West Covina. There was no objection.

Mayor Lopez-Viado requested a presentation on Flock cameras from the Police Department. There was no objection.

Councilman Wu requested the Police Department use drones during the 4th of July to subside the use of illegal fireworks. There was no objection.

CITY COUNCIL COMMENTS
Mayor Pro Tem Cantos would like to congratulate Nikki's Night Market for a great event and the support for Boy Scouts Troup 724. On a personal note, Mayor Pro Tem Cantos mentioned how fun it was to spend the first few moments of his birthday with staff and Council. (Happy Birthday was sung)
Mayor Lopez-Viado thanked staff for their participation in bringing community projects to the City and their work on the Parks Master Plan. The Mayor also reminded the community about the Woman's Wellness event taking place on the 22nd of August.

Councilman Wu mentioned the importance of community events, as they are listed in the Parks Master Plan.by the community.

ADJOURNMENT
Submitted By:

Submitted By:
____________________________ ____________________________ Lisa Sherrick Letty Lopez-Viado Assistant City Clerk Mayor AGENDA ITEM NO. 2

REGARDING CLEAR CHANNEL OUTDOOR'S SHELTERS
RECOMMENDATION:

It is recommended that the City Council receive and file this report.

BACKGROUND:

On August 18, 2026, the City Council directed staff to notify Clear Channel Outdoor that its advertising bus shelter agreement with the City is expired. Because the City is not seeking to extend or renew the agreement, Clear Channel is required to remove its forty-five (45) bus shelters and amenities. The City requested that removal of furniture be completed within thirty (30) days of notification. Staff met with Clear Channel to provide notification.

DISCUSSION:

Forty-four (44) of the 45 shelters served nine Foothill Transit routes, as well as the Silver Streak. At the August 18, 2026 meeting, City Council directed staff to return with Foothill Transit Ridership Data.

Ridership data associated with the advertising shelters for the period July 1, 2025 through June 30, 2026 is presented by-stop and by-month in Attachment No. 1. Locations are sorted by number of riders and grouped by quartile.

LEGAL REVIEW:

The City Attorney's Office reviewed the staff report.

OPTIONS:

The City Council has the following options:

1. Receive and file this report; or

2. Provide alternative direction.

Prepared by: Kelly McDonald, Assistant to the City Manager Fiscal Impact
FISCAL IMPACT:

There is no fiscal impact resulting from this report.

Attachments
Attachment No. 1 - Foothill Transit Ridership - Sorted by Total CITY COUNCIL GOALS & OBJECTIVES:Enhance City Image and Effectiveness An Accessible Community
Foothill Transit
Total Boardings
July 2025 - June 2026
Stop ID - Stop Name July 2025 August 2025 September 2025 October 2025 November 2025 December 2025 January 2026 February 2026 March 2026 April 2026 May 2026 June 2026 Total 2924 - WestCov/Califor 8,508 9,513 9,516 9,481 8,181 8,271 8,327 7,693 9,384 7,392 9,092 8,742 104,100 2744 - Workman/2nd 5,235 5,754 6,856 7,214 5,841 5,358 5,473 5,432 6,596 6,612 6,204 5,363 71,938 556 - Amar/Azusa W 4,294 4,831 5,144 5,381 4,748 4,984 4,362 4,344 4,990 5,156 5,152 4,881 58,267 555 - Amar/Azusa E 3,026 3,440 4,013 4,370 3,697 3,425 3,369 3,331 3,885 3,675 3,520 3,233 42,984 738 - Azusa/Amar 3,375 3,477 3,653 3,804 3,228 3,312 3,303 3,166 3,593 3,758 3,763 3,355 41,787 2925 - WestCov/Toluca 2,096 2,354 2,385 2,641 2,145 2,246 2,140 1,972 2,346 2,502 2,411 2,332 27,570 2647 - Vincent/Plaza 1,871 2,096 2,170 2,324 2,092 2,177 1,981 2,018 2,286 2,532 2,359 2,501 26,407 2501 - Sunset/CivicCen 2,351 2,272 2,289 2,270 1,714 1,911 2,037 2,041 2,326 2,003 1,731 2,086 25,031 819 - Barranca/NGarve 1,739 2,090 2,159 2,383 1,797 1,917 1,917 1,803 2,467 2,207 2,245 1,876 24,600 2654 - WestCov/Fashion 1,675 1,806 1,689 1,745 1,722 1,865 1,464 1,519 1,786 2,431 1,891 1,779 21,372 2643 - Vincent/Glendor 1,030 1,109 1,125 1,146 1,031 998 1,058 910 1,134 1,187 1,212 1,133 13,073 2601 - Valinda/Glendor 1,005 1,053 1,063 1,094 967 945 987 927 1,058 1,201 1,065 1,098 12,463 782 - Azusa/Rowland 856 918 931 1,060 935 1,137 1,069 993 1,156 1,080 1,186 1,050 12,371 796 - Azusa/Workman 824 860 834 1,013 862 750 693 742 909 963 960 914 10,324 1369 - Francisqto/Suns 713 796 858 906 752 803 791 752 898 879 958 1,036 10,142 745 - Azusa/Cameron 562 721 894 947 704 735 882 882 977 863 1,000 755 9,922 2660 - WestCov/Fashion 882 909 807 918 768 786 701 669 762 1,104 765 783 9,854 2511 - Sunset/Francisq 753 743 753 819 626 683 642 621 791 757 759 671 8,618 783 - Azusa/Rowland 652 734 751 702 630 661 600 594 644 637 657 624 7,886 744 - Azusa/Cameron 562 622 635 758 588 621 633 548 656 679 705 608 7,615 2662 - WestCov/Sunset 647 728 655 659 596 636 608 570 667 480 668 606 7,520 2515 - Sunset/Merced 592 611 599 685 512 505 504 520 583 639 667 626 7,043 778 - Azusa/Puente 543 620 588 589 535 562 476 462 538 605 585 590 6,693 2642 - Vincent/Glendor 460 445 459 468 528 470 544 520 683 642 648 526 6,393 740 - Azusa/Aroma 489 471 488 616 502 568 520 567 560 518 560 512 6,371 779 - Azusa/Puente 481 473 485 539 480 486 417 433 459 570 508 539 5,870 757 - Azusa/Francisqu 373 326 440 463 473 496 509 490 562 481 525 497 5,635 788 - Azusa/SGarvey 492 400 441 529 476 522 398 435 470 534 445 437 5,579 1543 - Glendora/Vine 373 359 386 452 357 420 443 417 464 426 510 440 5,047 1523 - Glendora/HongKo 377 410 412 392 343 366 366 413 397 423 411 437 4,747 1368 - Francisqto/Suns 352 379 375 424 363 328 363 378 416 388 380 444 4,590 2847 - Citrus/SGarvey 359 369 330 332 289 295 318 290 334 364 399 393 4,072 1526 - Glendora/Merced 239 229 239 237 180 238 228 241 269 277 288 314 2,979 1682 - Hacienda/Merced 189 214 228 236 225 234 214 180 270 294 318 287 2,889 2529 - Sunset/Vine 252 229 227 286 205 240 213 225 256 213 242 191 2,779 2973 - Sunset/Vine 178 234 179 215 173 177 197 201 228 244 278 262 2,566 2498 - Sunset/Cameron 159 149 168 210 155 168 185 191 186 217 231 227 2,246 755 - Azusa/Fairgrove 147 104 86 118 68 68 95 65 118 72 94 63 1,098 1983 - Merced/Orange 37 44 49 41 44 34 28 32 59 61 64 44 537 2510 - Sunset/Farlingt 9 12 13 11 16 14 11 16 23 18 13 13 169 Total 48,757 52,904 55,372 58,478 49,548 50,412 49,066 47,603 56,186 55,084 55,469 52,268 631,147 ATTACHMENT NO. 1
Foothill Transit
Total Alights
July 2025 - June 2026
Stop ID - Stop Name July 2025 August 2025 September 2025 October 2025 November 2025 December 2025 January 2026 February 2026 March 2026 April 2026 May 2026 June 2026 Total 2924 - WestCov/Califor 6,992 7,924 8,388 8,412 7,450 7,669 7,283 7,051 8,204 7,013 8,420 7,709 92,515 2744 - Workman/2nd 5,471 5,918 6,990 7,767 6,513 6,454 6,402 6,182 7,333 7,579 6,921 6,388 79,918 555 - Amar/Azusa E 4,453 4,827 5,274 5,678 5,210 5,297 4,783 4,698 5,495 5,461 5,635 5,259 62,070 556 - Amar/Azusa W 2,824 3,169 3,992 4,131 3,413 3,404 3,171 3,085 3,706 3,576 3,303 2,995 40,769 2647 - Vincent/Plaza 2,174 2,439 3,049 3,196 2,691 2,505 2,301 2,471 2,892 2,955 2,667 2,417 31,757 738 - Azusa/Amar 1,838 2,001 2,116 2,135 1,881 2,016 1,899 1,823 2,002 2,003 1,915 1,965 23,594 2660 - WestCov/Fashion 1,834 1,846 1,724 1,805 1,850 2,092 1,683 1,524 1,779 1,943 1,793 1,812 21,685 819 - Barranca/NGarve 1,643 1,810 1,940 1,738 1,467 1,551 1,554 1,546 1,956 1,834 1,779 1,642 20,460 783 - Azusa/Rowland 877 1,058 1,113 1,194 1,045 1,198 1,106 1,063 1,203 1,127 1,267 1,090 13,341 2642 - Vincent/Glendor 1,034 950 1,013 1,096 1,025 979 1,062 834 1,039 1,062 1,057 1,057 12,208 2662 - WestCov/Sunset 1,025 1,009 1,033 1,104 1,057 1,097 1,007 933 1,050 807 982 1,018 12,122 1368 - Francisqto/Suns 793 857 895 1,055 865 948 860 785 867 907 1,052 1,127 11,011 2925 - WestCov/Toluca 769 824 880 1,001 826 748 724 822 870 987 788 703 9,942 796 - Azusa/Workman 628 795 780 985 803 764 690 823 924 914 821 760 9,687 744 - Azusa/Cameron 618 681 827 962 751 707 903 803 936 873 883 732 9,676 2654 - WestCov/Fashion 610 679 671 634 639 590 534 499 589 1,395 727 547 8,114 2511 - Sunset/Francisq 641 697 635 663 559 617 617 543 701 631 656 668 7,628 782 - Azusa/Rowland 608 662 669 708 573 606 544 586 649 599 660 613 7,477 2601 - Valinda/Glendor 621 586 570 558 475 533 499 521 522 669 588 618 6,760 779 - Azusa/Puente 554 561 604 585 548 558 493 453 532 584 577 602 6,651 2643 - Vincent/Glendor 456 477 581 569 486 499 544 565 621 663 606 505 6,572 745 - Azusa/Cameron 530 526 553 590 498 553 503 457 618 549 507 520 6,404 740 - Azusa/Aroma 573 453 485 552 501 478 472 513 488 593 563 479 6,150 788 - Azusa/SGarvey 401 435 557 618 486 507 493 449 553 550 549 551 6,149 778 - Azusa/Puente 516 495 492 544 510 461 446 417 504 485 474 502 5,846 1523 - Glendora/HongKo 340 444 460 526 427 499 479 494 518 510 517 489 5,703 2501 - Sunset/CivicCen 344 369 406 451 391 431 440 389 408 418 439 456 4,942 2515 - Sunset/Merced 359 347 415 464 364 363 369 360 362 446 424 404 4,677 2847 - Citrus/SGarvey 357 390 403 486 314 266 338 336 370 375 452 328 4,415 1369 - Francisqto/Suns 295 336 384 387 294 363 329 356 390 408 409 409 4,360 1543 - Glendora/Vine 334 354 332 321 315 334 324 362 401 379 364 405 4,225 757 - Azusa/Francisqu 247 294 342 318 266 313 288 281 326 270 269 263 3,477 2498 - Sunset/Cameron 238 244 300 351 274 228 294 269 277 323 319 252 3,369 1682 - Hacienda/Merced 207 222 210 286 220 261 223 238 293 298 346 265 3,069 1526 - Glendora/Merced 236 228 261 224 199 230 190 197 278 277 254 247 2,821 2973 - Sunset/Vine 227 198 203 320 186 210 174 197 203 210 189 210 2,527 2529 - Sunset/Vine 137 184 189 184 160 203 215 169 224 201 254 224 2,344 755 - Azusa/Fairgrove 131 147 188 134 104 111 110 110 152 158 127 109 1,581 2510 - Sunset/Farlingt 18 24 15 9 29 32 27 34 21 23 16 18 266 1983 - Merced/Orange 17 16 27 32 14 14 15 19 23 18 16 14 225 Total 41,970 45,476 49,966 52,773 45,679 46,689 44,388 43,257 50,279 50,073 49,585 46,372 566,507 Foothill Transit
Average Weekday Boardings
July 2025 - June 2026
Stop ID - Stop Name July 2025 August 2025 September 2025 October 2025 November 2025 December 2025 January 2026 February 2026 March 2026 April 2026 May 2026 June 2026 Total 2924 - WestCov/Califor 313 353 360 344 323 295 307 316 340 276 336 317 323 2744 - Workman/2nd 201 223 277 275 249 198 211 231 252 259 248 208 236 556 - Amar/Azusa W 152 174 190 186 182 177 157 173 177 185 183 179 176 555 - Amar/Azusa E 110 130 158 159 150 125 127 138 143 139 134 120 136 738 - Azusa/Amar 121 127 135 135 129 120 123 127 130 139 138 123 129 2501 - Sunset/CivicCen 106 108 108 98 90 87 97 107 105 91 86 94 98 2925 - WestCov/Toluca 77 90 94 98 87 85 83 85 90 97 95 91 90 2647 - Vincent/Plaza 69 78 83 83 85 77 74 81 85 95 87 93 83 819 - Barranca/NGarve 65 80 83 86 73 69 71 73 94 84 86 69 78 2654 - WestCov/Fashion 58 59 59 58 62 61 52 60 63 86 66 63 62 2643 - Vincent/Glendor 36 40 43 40 42 35 39 38 41 45 45 42 40 2601 - Valinda/Glendor 37 40 41 40 39 34 36 38 39 46 41 40 39 782 - Azusa/Rowland 30 33 37 39 38 41 40 41 43 42 46 39 39 745 - Azusa/Cameron 22 30 39 38 32 29 37 42 39 35 44 31 35 796 - Azusa/Workman 30 31 31 37 35 28 25 32 34 36 36 33 32 1369 - Francisqto/Suns 27 29 34 33 31 30 30 32 32 34 36 37 32 2660 - WestCov/Fashion 32 33 29 30 28 27 25 26 27 37 28 28 29 2511 - Sunset/Francisq 28 29 31 31 27 26 25 27 30 31 29 26 28 744 - Azusa/Cameron 22 25 26 28 25 24 25 24 26 28 30 23 26 2662 - WestCov/Sunset 25 29 27 25 25 24 23 25 26 20 28 24 25 2515 - Sunset/Merced 23 25 25 27 23 21 21 24 23 26 28 26 24 783 - Azusa/Rowland 24 28 28 24 25 23 22 24 23 24 24 23 24 778 - Azusa/Puente 18 21 21 20 21 19 16 19 19 22 21 22 20 2642 - Vincent/Glendor 17 15 17 17 20 16 18 21 24 24 26 19 19 740 - Azusa/Aroma 16 17 18 21 20 20 19 23 21 20 21 18 19 779 - Azusa/Puente 18 17 18 19 19 18 15 18 16 21 19 19 18 788 - Azusa/SGarvey 18 14 17 19 19 19 15 18 17 20 15 16 17 757 - Azusa/Francisqu 13 12 17 16 17 17 19 19 19 18 20 19 17 1543 - Glendora/Vine 13 12 15 16 13 15 16 16 17 15 18 16 15 1368 - Francisqto/Suns 13 14 13 14 14 11 14 15 16 15 14 15 14 1523 - Glendora/HongKo 13 15 15 13 12 12 12 13 13 15 14 15 14 2847 - Citrus/SGarvey 13 14 12 11 11 11 12 12 12 14 14 14 12 1526 - Glendora/Merced 9 8 8 8 7 8 9 10 11 11 12 12 10
2529 - Sunset/Vine 10 9 10 11 9 9 8 10 10 9 10 8 9
1682 - Hacienda/Merced 7 8 8 9 9 8 8 8 10 11 12 11 9
2973 - Sunset/Vine 7 10 7 8 7 7 7 9 8 9 11 10 8
2498 - Sunset/Cameron 6 6 7 8 7 7 8 9 8 9 10 10 8
755 - Azusa/Fairgrove 5 4 3 4 3 3 3 2 3 2 3 2 3
1983 - Merced/Orange 1 2 2 1 2 1 1 1 2 2 3 2 2
2510 - Sunset/Farlingt 0 0 0 0 1 0 1 1 1 1 1 0 1
Total 1,808 1,993 2,147 2,129 2,010 1,837 1,848 1,986 2,086 2,091 2,116 1,958 2,001 AGENDA ITEM NO. 3

It is recommended that the Board of Directors of the West Covina Community Services Foundation receive and file this report.

BACKGROUND:

On February 1, 2005, the City of West Covina authorized the formation of the West Covina Community Services Foundation (Foundation), a California Public Benefit Corporation. According to the bylaws (Attachment No. 1), the Foundation was organized for charitable purposes and its primary purposes and objectives consist of: (1) providing services beneficial to the public interest by seeking to offer, improve, or expand services that enhance the quality of life for residents; (2) preserving public buildings, structures, and documents of historical significance to the community; (3) qualifying and being more competitive when seeking to acquire grant funding; (4) receiving gifts of funds for public purposes; and (5) pursuing any other opportunities available that would benefit the public interest.

The Foundation does this by receiving gifts of funds from donors for specific purposes (i.e., State of the City, 4th of July, Park Improvements). In addition, funds are raised to provide new recreational opportunities, increase public safety services, preserve City equipment and facilities, and the pursuit of other benefits of public interest.

The Foundation also allows the City to be more competitive when seeking grant funding to help provide such services.

The Foundation’s Board of Directors consists of the West Covina City Council, with the Mayor as the Chairperson of the Board and the Mayor Pro Tem as the Vice Chairperson of the Board. The City Manager serves as the Foundation’s President, City Clerk as the Secretary, and Finance Director as the Chief Financial Officer.

The Foundation received its Internal Revenue Service tax-deductible 501(c)3 status on June 16, 2006 (Tax ID # 43-2085596).

DISCUSSION:

Pursuant to the bylaws, the Board of Directors is required to cause an annual report to be furnished within 120 days after the close of the Foundation's fiscal year (June 30) to all Directors of the Foundation. The annual report is required to contain the following information:

The assets and liabilities, including the trust funds, of the Foundation at the end of the fiscal year; The principal changes in assets and liabilities, including trust funds, during the fiscal year; The revenue or receipts of the Foundation, both unrestricted and restricted to particular purposes, for the fiscal year; and
The expenses or disbursements of the Foundation, for both general and unrestricted purposes, for the fiscal year.

The annual report must be accompanied by either a report of independent accountants or a certificate of an authorized officer of the Foundation that such statements were prepared without audit from the books and records of the Foundation.

The Finance Department is responsible for monitoring and preparing the Foundation’s Annual Report. The funds are also listed in the City’s Adopted Budget each year. The FY 2025-26 Annual Report is included as Attachment No. 2.

LEGAL REVIEW:

The City Attorney's Office reviewed this staff report.

Prepared by: Karen Ogawa, Finance Director
Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

Attached to this report is a Balance Sheet and Statement of Revenues, Expenditures, and Changes in Fund Balance for the Foundation for Fiscal Year 2025-26 (Attachment No. 2). The report shows that a cumulative total of $123,798 in revenues were collected and $140,090 in funds were expended. As of June 30, 2026, the Foundation has a fund balance of $208,802. The financial information included in this report is preliminary, unaudited and subject to revision upon completion of the City’s closing and audit.

Revenues have been collected in a variety of ways. Donations are received from businesses and residents wanting to donate for a special cause or program (i.e. Wall of Honor, Fire Explorer Program, Senior Services, Special Events, etc.). Funds raised at community events are also set aside in the Foundation to offset the costs of offering those individual programs (i.e. sponsorships etc.). Donated funds are utilized for the projects and programs identified prior to any City General Fund dollars being utilized. Without these donations, many of these programs and events might not have happened, because of the impact on the City’s General Fund.

Attachments
Attachment No. 1 - Bylaws of West Covina Community Services Foundation Attachment No. 2 - West Covina Community Services Foundation Annual Report CITY COUNCIL GOALS & OBJECTIVES:Achieve Fiscal Sustainability and Financial Stability Enhance City Image and Effectiveness
BYLAWS
OF
ATTACHMENT N0.1
West Covina Community Services Foundation, Incorporated

A CALIFORNIA PUBLIC BENEFIT CORPORATION
ARTICLE 1
NAME
The name of this corporation is "West Covina Community Services Foundation, Incorporated."
ARTICLE 2

OFFICES
SECTION 1. PRINCIPAL OFFICE
The principal office of the Corporation for the transaction of its business is West Covina City Hall, 1441 West Garvey Avenue, West Covina, 91790 located in Los Angeles County, California.

SECTION 2. OTHER OFFICES
The Corporation may also have subordinate offices at such other places, within the city of West Covina, where it is qualified to do business, as its business may require and as the board of directors may, from time to time, designate.

ARTICLE 3

PURPOSES
SECTION 1. OBJECTIVES AND PURPOSES
This Corporation is organized and operated exclusively for charitable purposes within the meaning of Section 501 ( c)(3) of the Internal Revenue Code. The primary objectives and purposes of this Corporation shall be:
(1 ) To provide services beneficial to the public interest by seeking to offer, improve, or expand services that enhance the quality of life for residents including, but not limited to:
a. Recreational opportunities for residents, i.e., hiking, walking, and equestrian trails, aquatics, sports, parks and open space, classes, etc.;
b. Public safety services, i.e., police and fire services to residents; c. Social services, i.e., nutritious meals for seniors and youth, case management, counseling, etc., for residents; and
d. Building and improving City facilities and infrastructure. (2) Preservation of buildings, structures, documents, etc., of historical significance to the community.
(3) To qualify and be more competitive when seeking to acquire grant funding to help provide such services to residents and in this way mitigate the financial impact to the City government.
(4) To receive gifts of funds for specific purposes.
(5) To pursue any other opportunities available that would benefit the public interest.

ARTICLE 4

DIRECTORS
SECTION 1. NUMBER
The Corporation shall have five (5) directors and collectively they shall be known as the Board of Directors. The Board of Directors shall consist of the members of the West Covina City Council. The number and requirement that the Directors be City Councilmembers may be changed by amendment of this Bylaw, or by repeal of this Bylaw and adoption of a new Bylaw, as provided in these Bylaws.

SECTION 2. POWERS
Subject to the provisions of the California Nonprofit Public Benefit Corporation law and any limitations in the Articles of Incorporation and Bylaws relating to action required or permitted to be taken or approved by the members, if any, of this Corporation, the activities and affairs of this Corporation shall be conducted and all corporate powers shall be exercised by or under the direction of the Board of Directors. Unless otherwise provided pursuant to amendment of these bylaws, voting rights in this Corporation shall remain vested solely in the Board of Directors.
2 SECTION 3. DUTIES
It shall be the duty of the Directors to:
(1) Perform any and all duties imposed on them collectively or individually by law, by the Articles of Incorporation of this Corporation, or by these Bylaws;
(2) Appoint and remove, employ and discharge, and, except as otherwise provided in these Bylaws, prescribe the duties, of all officers, agents and employees of the Corporation;
(3) Supervise all officers, agents and employees of the Corporation to assure that their duties are performed properly;
( 4) Meet at such times and places as required by these Bylaws; (5) Register their addresses with the Secretary of the Corporation and notices of meetings mailed or telegraphed to them at such addresses shall be valid notices thereof.

SECTION 4. DESIGNATION OF CHAIRPERSON AND VICE CHAIRPERSON.

The Mayor shall serve as the Chairperson of the Board during his or her term as Mayor, or until he or she resigns or is otherwise disqualified to serve, whichever occurs first. However, should the Mayor wish that another Board Member replace him or her the as Chairperson, then the Board shall elect another Board Member as the Chairperson. The Mayor Pro-Tern shall serve as the Vice Chairperson of the Board during his or her term as Mayor Pro-Tern, or until he or she resigns or is other.vise disqualified to serve, whichever occurs first.

However, should the Mayor Pro-Tern wish that another Board Member replace him or her the as Vice Chairperson, then the Board shall elect another Board Member as Vice Chairperson. At no time shall the same person serve concurrently as Chairperson and the Vice Chairperson of the Board.

SECTION 5. DUTIES OF CHAIRPERSON OF THE BOARD
The Chairperson shall supervise and manage/direct the affairs of the Corporation. He or she shall perform all duties incident to his or her position as Chairperson and such other duties as may be required by law, by the Articles of Incorporation or the Bylaws, or which may be prescribed from time to time by the Board of Directors. The Chairperson shall preside at all meetings of the Board.

Except as othervvise expressly provided by law, by the Articles of Incorporation, or by these Bylaws, he or she shall, in the name of the Corporation, execute such 3 deeds, mortgages, bonds, contracts, checks or other instruments which may from time to time be authorized by the Board of Directors.

SECTION 6. DUTIES OF VICE CHAIRPERSON OF THE BOARD
In the absence of the Chairperson, or in the event of his or her inability to or refusal to act, the Vice Chairperson shall perform all the duties of the Chairperson and when so acting shall have all the powers of, and be subject to all the restrictions of the Chairperson. The Vice Chairperson shall have other powers and perform such other duties as may be prescribed by law, by the Articles of Incorporation, or by these bylaws, or as may be prescribed by the Board of Directors.

SECTION 7. TERMS OF OFFICE
The term of office for each Director shall run concurrently with his or her term of office on the City Council.

SECTION 8. PLACE OF MEETINGS
Meetings shall be held at the principal office of the Corporation unless otherwise provided in these Bylaws or at such place within the City of West Covina, which has been designated from time to time by resolution of the Board of Directors.

SECTION 9. REGULAR AND ANNUAL MEETINGS
Regular meetings of the Board of Directors shall be held, as needed, on the first and/or third Tuesday of each month at 7:00 PM, to coincide with City Council Meetings. The annual meeting of the Board of Directors shall coincide with the annual meeting at which the City Council adopts the fiscal year budget.

SECTION 10. SPECIAL MEETINGS
Special meetings of the Board of Directors may be called by the Chairperson of the Board of Directors, or by any two Directors, and such meetings shall be held at the place, within the City of West Covina, designated by the person or persons calling the meeting, and in the absence of such designation, at the principal office of the Corporation.

SECTION 11. NOTICE OF MEETINGS
Noticing of all meetings shall be done in compliance with Govt. Codes 54954.2 and 54956 (Brown Act). Regular meetings shall be noticed at least seventy-two 4 (72) hours in advance of the meeting. Special meetings shall be noticed at least twenty-four (24) hours in advance of the meeting.

Notice shall be given of any adjourned regular or special meeting to Directors absent from the original meeting if the adjourned meeting is held more than twenty-fou·r (24) hours from the time of the original meeting.

SECTION 12. QUORUM FOR MEETINGS
A quorum shall consist of three (3) Directors.

Except as otherwise provided in these Bylaws or in the Articles of Incorporation of this Corporation, or by law, no business shall be considered by the Board of Directors at any meeting at which a qu_orum, as defined above, is not present, and the only motion which the Chair shall entertain at such meeting is a motion to adjourn. However, a majority of the Directors present at such meeting may adjourn from time to time until the time fixed for the next regular meeting of the Board of Directors.

The Directors present at a duly called and held meeting at which a quorum is initially present may continue to do business notwithstanding the loss of a quorum at the meeting due to a withdrawal of Directors from the meeting, provided that any action thereafter taken must be approved by at least a majority of the required quorum for such meeting or such greater percentage as may be required by law, or the Articles of Incorporation or Bylaws of this Corporation.

SECTION 13. MAJORITY ACTION AS BOARD ACTION
Every act or decision done or made by a majority of the Directors present at a meeting duly held at which a quorum is present is the act of the Board of Directors, unless the Articles of Incorporation or Bylaws of this Corporation, or provisions of the California Nonprofit Public Benefit Corporation Law, particularly those provisions relating to appointment of committees (Section 5212), approval of contracts or transactions in which a director has a material financial interest (Section 5233) and indemnification of directors (Section 5238e), require a greater percentage or different voting rules for approval of a matter by the board . .

SECTION 14. CONDUCT OF MEETINGS
Meetings of the Board of Directors shall be presided over by the Chairperson of the Board, or, if no such person has been so designated or, in his or her absence, the Vice Chairperson or, in his or her absence, by the Director chosen a majority of the Directors present at the meeting. The Secretary of the Corporation shall act as Secretary of all meetings of the Board of Directors, 5 provided that, in his or her absence, the presiding officer shall appoint another person to act as Secretary of the Meeting.

The provisions of the Brown Act (Gov. Code §54950 et seq.) shall apply to the conduct of meetings of the Corporation. Meetings shall be governed by Roberts's Rules of Order, as such rules may be revised from time to time, insofar as such rules are not inconsistent with or in conflict with these Bylaws, with the Articles of Incorporation of this Corporation, or with provisions of law.

SECTION 15. NON·LIABILITY OF DIRECTORS
The Directors shall not be personally liable for the debts, liabilities, or other obligations of the Corporation.

SECTION 16. INSURANCE FOR CORPORATE AGENTS
Members of the Board of Directors and Officers of the Corporation are insured under the City's umbrella insurance policy for liability caused or incurred while acting within the scope of their duties as Members of the Board of Directors and/or Officers of the Corporation.

SECTION 17. PREMATURE VACANCIES ON BOARD
Whenever there is a vacancy in the office of one of the at-large directors whether by reason of death, resignation, removal, disqualification or otherwise, the vacancy shall be temporarily filled by the Community Services Director until the vacancy is filled by majority vote of the remaining board members.

ARTICLE 5

OFFICERS
SECTION 1. NUMBER OF OFFICERS
The officers of the Corporation shall be a President, Secretary and Chief Financial Officer. The City Manager shall serve as President, the City Clerk shall serve as the Secretary and the Finance Director shall serve as the Chief Financial Officer. Any number of offices may be held by the same person, except that neither the Secretary nor the Chief Financial Officer may serve concurrently as the President, Chairperson or Vice Chairperson of the Board. 6 -SECTION 2. QUALIFICATION AND TERM OF OFFICE
The City Manager, City Clerk and Finance Director shall serve as President, Secretary and Chief Financial Officer, respectively, until he or she resigns or is removed by a majority vote of the Board of Directors, or is otherwise disqualified to serve, whichever occurs first
SECTION 3. SUBORDINATE OFFICERS
The Board of Directors may appoint such other officers or agents as it may deem desirable, and such officers shall serve such · terms, have such authority, and perform such duties as may be prescribed from time to time by the Board of Directors.

SECTION 4. VACANCIES
Any vacancy caused by the death, resignation, removal, disqualification, or otherwise, of any officer shall be filled by the Board of Directors in accordance with these Bylaws and applicable law.

SECTION 5. DUTIES OF PRESIDENT
The President shall be the administrative head of the Corporation and its affairs and he/she shall operate under the direction and control of the Board of Directors except as otherwise provided by law, by the Articles of Incorporation, or by these Bylaws. He/she shall be responsible for the efficient administration of all the affairs of the Corporation which are under his/her control. He/she shall prescribe such administrative rules and procedures as he may deem proper or necessary for the general conduct and operation of the Corporation's affairs under his control. He/she shall perform any and all duties imposed on him/her by law, by the Articles of Incorporation, by these Bylaws or by the Board. Upon the request and authorization of the Board, the President may enter into any contract, or execute and deliver any instrument, in the name of and on behalf of, the Corporation _ The President shall supervise all agents of the Corporation to assure that their duties are performed properly. He/she shall meet at such times and places as required by these bylaws. It shall be the duty of the President to recommend to the Board the adoption of measures he/she deems necessary for the efficient operation of the Corporation. Unless provided for in SECTION 6. DUTIES OF SECRETARY
The Secretary shall:
7 (1) Certify and keep at the principal office of the Corporation the original, or a copy of these Bylaws as amended or otherwise altered to date. (2) Keep at the principal office of the Corporation or at such other place as the board may determine, a book of minutes of all meetings of the directors, and, if applicable, meetings of committees of directors and of members, recording therein the time and place of holding, whether regular or special, how called, how notice thereof was given, the names of those present or represented at the meeting, and the proceedings thereof. (3) See that all notices are duly given in accordance with the provisions of these Bylaws or as required by law.
(4) Be custodian of the records and of the seal of the Corporation and see that the seal is affixed to all duly executed documents, the execution of which on behalf of the Corporation under its seal is authorized by law or these Bylaws.
(5) Keep at the principal office of the Corporation a membership book containing the name and address of each and any members, and, in the case where any membership has been terminated, he or she shall record such fact in the membership book together with the date on which such membership ceased.
(6) Exhibit at all reasonable times to any director of the Corporation, or to his or her agent or attorney, on request therefore, the Bylaws, the membership book, and the minutes of the proceedings of the directors of the Corporation.
(7) In general, perform all duties incident to the office of Secretary and such other duties as may be required by law, by the Articles of Incorporation of this Corporation, or by these Bylaws, or which may be assigned to him or her from time to time by the Board of Directors
SECTION 7. DUTIES OF CHIEF FINANCIAL OFFICER
Subject to the provisions of these Bylaws relating to the "Execution of Instruments, Deposits and Funds," the Chief Financial Officer shall:
(1) Have charge and custody of, and be responsible for, all funds and securities of the Corporation, and deposit all such funds in the name of the Corporation in such banks, trust companies, or other depositories as shall be selected by the Board of Directors.
8 (2) Receive, and give receipt for, monies due and payable to the Corporation from any source whatsoever.
(3) Disburse, or cause to be disbursed, the funds of the Corporation as may be directed by the Board of Directors, taking proper vouchers for such disbursements.
( 4) Keep and maintain adequate and correct accounts of the Corporation's properties and business transactions, including accounts of its assets, liabilities, receipts, disbursements, gains and losses. (5) Exhibit at all reasonable times the books of account and financial records to any director of the Corporation, or to his or her agent or attorney, upon request
(6) Render to the Board of Directors, whenever requested, an account of any or all of his or her transactions as Chief Financial Officer and of the financial condition of the Corporation.
(7) Prepare, or cause to be prepared, and certify, or cause to be certified, the financial statements to be included in any required reports. (8) In general, perform all duties incident to the office of Chief Financial Officer and such other duties as may be required by law, by the Articles of Incorporation of the Corporation, or by these Bylaws, or which may be assigned to him or her from time to time by the Board of Directors.

ARTICLE 6

EXECUTION OF INSTRUMENTS, DEPOSITS AND FUNDS
SECTION 1. EXECUTION OF INSTRUMENTS
The Board of Directors, except as otherwise provided in these Bylaws, may by resolution authorize any officer or agent of the Corporation to enter into any contract or execute and deliver any instrument in the name of and on behalf of the Corporation, and such authority may be general or confined to specific instances. Unless so authorized, no officer, agent, or employee shall have any power or authority to bind the Corporation by any contract or engagement or to pledge its credit or to render it liable monetarily for any purpose or in any amount.

SECTION 2. CHECKS AND NOTES
Except as otherwise specifically tjetermined by resolution of the Board of Directors, or as otherwise required by law, checks, drafts, promissory notes, 9 orders for the payment of money, and other evidence of indebtedness of the Corporation shall be signed by the Chief Financial Officer and countersigned by the Chairperson of the Board of Directors.

SECTION 3. DEPOSITS
All funds of the Corporation shall be deposited from time to time to the credit of the corporation in such banks, trust companies, or other depositories as the Board of Directors may select.

SECTION 4. GIFTS
The Board of Directors may accept on behalf of the Corporation any contribution, gift, bequest, or devise for the charitable or public purposes of this corporation.

Limitations on gifts to individual Directors shall comply with the Political Reform Act and the Fair Political Practices Commission.

ARTICLE 7

CORPORATE RECORDS, REPORTS AND SEAL
SECTION 1. MAINTENANCE OF CORPORATE RECORDS
The Corporation shall keep at its principal office in the State of California:
(1) Minutes of all meetings of directors, committees of the board and , indicating the time and place of holding such meetings, whether regular or special, how called, the notice given, and the names of those present and the proceedings thereof;
(2) Adequate and correct books and records of account, including accounts of its properties and business transactions and accounts of its assets, liabilities, receipts, disbursements, gains and losses; (3) A copy of the corporation's Articles of Incorporation and Bylaws as amended to date, which shall be open to inspection by the members, if any, of the Corporation at all reasonable times during office hours.

SECTION 2. CORPORA TE SEAL
The Board of Directors may adopt, use, and at will alter, a corporate seal. Such seal shall be kept at the principal office of the Corporation. Failure to affix the seal to corporate instruments, however, shall not affect the validity of any such instrument.
10 SECTION 3. DIRECTORS' INSPECTION RIGHTS
Every director shall have the absolute right at any reasonable time to inspect and copy all books, records and documents of every kind and to inspect the physical properties of the Corporation.

SECTION 4. RIGHT TO COPY AND MAKE EXTRACTS
Any inspection under the provisions of this Article may be made in person or by agent or attorney and the right to inspection includes the right to copy and make extracts.

SECTION 5. ANNUAL REPORT
The Board shall cause an annual report to be furnished not later than one hundred and twenty (120) days after the close of the Corporation's fiscal year to all directors of the Corporation and, if this Corporation has members, to any member who requests it in writing, said report shall contain the following information in appropriate detail:
(1) The assets and liabilities, including the trust funds, of the Corporation as of the end of the fiscal year;
(2) The principal changes in assets and liabilities, including trust funds, during the fiscal year;
(3) The revenue or receipts of the Corporation, both unrestricted and restricted to particular purposes, for the fiscal year; ( 4) The expenses or disbursements of the Corporation, for both general and restricted purposes, during the fiscal year;
The annual report shall be accompanied by any report thereon of independent accountants, or, if there is no such report, the certificate of an authorized officer of the Corporation that such statements were prepared without audit from the books and records of the corporation.

ARTICLE 8

FISCAL YEAR
SECTION 1. FISCAL YEAR OF THE CORPORATION
The fiscal year of the Corporation shall begin on July 1 and end on the June 30 in each year.
11 ARTICLE 9

AMENDMENT OF BYLAWS
SECTION 1. AMENDMENT
Subject to any provision of law applicable to the amendment of Bylaws of public benefit nonprofit corporations, these Bylaws, or any of them, may be altered, amended, or repealed and new Bylaws adopted as follows:
(1) Subject to the power of members, if any, to change or repeal these Bylaws under Section 5150 of the Corporations Code, by approval of the Board of Directors unless the Bylaw amendment would materially and adversely affect the rights of members, if any, as to voting or transfer, provided, however, if this Corporation has admitted any members, then a Bylaw specifying or changing the fixed number of directors of the Corporation, the maximum or minimum number of directors, or changing from a fixed to variable board or vice versa, may not be adopted, amended, or repealed except as provided in subparagraph (2) of this Section; or (2) By approval of the members, if any, of this Corporation.

ARTICLE 10

AMENDMENT OF ARTICLES
SECTION 1. AMENDMENT OF ARTICLES BEFORE ADMISSION OF

MEMBERS
Before any members have been admitted to the Corporation, any amendment of the Articles of Incorporation may be adopted by approval of the Board of Directors.

SECTION 2. AMENDMENT OF ARTICLES AFTER ADMISSION OF MEMBERS After members, if any, have been admitted to the Corporation, amendment of the Articles of Incorporation may be adopted by the approval of the Board of Directors and by the approval of the members of this Corporation.

SECTION 3. CERTAIN AMENDMENTS
Notwithstanding the above sections of this Article, this Corporation shall not amend its Articles of Incorporation to alter any statement which appears in the original Articles of Incorporation of the names and addresses of the first directors of this Corporation, nor the name and address of its initial agent, except to 12 correct an error in such statement or to delete such statement after the corporation has filed a "Statement by a Domestic Non-Profit Corporation" pursuant to Section 6210 of the California Nonprofit Corporation Law.

ARTICLE 11

MEMBERS
SECTION 1. DETERMINATION OF MEMBERS
If this Corporation makes no provision for members, then, pursuant to Section 5310(b) of the Nonprofit Public Benefit Corporation Law of the State of California, any action which would otherwise, under law or the provisions of the Articles of Incorporation or Bylaws of this Corporation, require approval by a majority of all members or approval by the members, shall only require the approval of the Board of Directors.
13 WRITTEN CONSENT OF DIRECTORS ADOPTING BYLAWS
We, the undersigned, are all of the persons named as the initial Directors in the Articles of Incorporation of the West Covina Community Services Foundation, Incorporated, a California Nonprofit Public Benefit Corporation, and, pursuant to the authority granted to the Directors by these Bylaws to take action by unanimous written consent without a meeting, consent to, and hereby do, adopt the foregoing Bylaws, consisting of fourteen (14) pages, as the Bylaws of this Corporation.

Dated: '-i f 1 ~ frL( I I

CERTIFICATE
This is to certify that the foregoing is a true and correct copy of the Bylaws of the corporation named in the title thereto and that such Bylaws were duly adopted by the Board of Directors of said Corporation on the date set forth below.

Dated: Y /, C-f /, <-e
I
'T~ L - R sa!ia Conde, Secretary
14 ATTACHMENT NO. 2
Cash $ 207,802
Accounts Receivable 1,000
Prepaid Expenses -
Interest Receivable -
Total Assets $ 208,802
Accounts Payable $ -
Fund Balance 208,802
Total Liabilities and Fund Balance $ 208,802
West Covina Community Services Foundation, Inc.

Balance Sheet
June 30, 2026
Unaudited
Beginning Ending
Balance Balance Change
Cash $ 225,620 $ 207,802 $ (17,818)
Accounts Receivable - 1,000 1,000
Prepaid Expenses 300 - (300)
Interest Receivable - - -
Total Assets $ 208,802 225,920 $ $ (17,118)
Accounts Payable $ 825 $ - $ (825)
Fund Balance 225,095 208,802 (16,293)
Total Liabilities and Fund Balance $ 208,802 225,920 $ $ (17,118) West Covina Community Services Foundation, Inc.

Changes in Assets and Liabilities
June 30, 2026
Unaudited
Revenues
Interest - $
Charges for Services -
Other Revenues 123,798
Revenue from Other Agencies -
Total Revenues $ 123,798
Expenditures
FN - Taxes filings 805 $
PD - Misc Exp -
FR - Explorer Program 2,835
PS - Misc Exp 31,001
PS - Summer Concerts -
PS - Other Special Events -
PS - Senior Center - Supplies, etc. -
CD - Other Special Events -
Other Special Events 105,450
Total Expenditures $ 140,090
Net Change in Fund Balance $ (16,293)
Fund Balance - Beginning of Year 225,095
Fund Balance - End of Year 208,802 $
West Covina Community Services Foundation, Inc.

Statement of Revenues, Expenditures and Changes in Fund Balance For the year ended June 30, 2026
Unaudited

AGENDA ITEM NO. 4

It is recommended that the City Council:

3. Authorize the City Manager to execute any documents necessary in connection with the purchase.

BACKGROUND:

The City's current Microsoft Enterprise Agreement (EA) covers all City departments and provides a centralized approach to Microsoft licensing that helps achieve cost savings, reduce redundancy, and maintain consistent software standards throughout the organization. The City's current three-year agreement with Dell Marketing L.P., which commenced in August 2023, had a term through August 31, 2026.

Riverside County has entered into a Microsoft Enterprise Agreement with Microsoft (Master Agreement No. 8084445) and a Licensed Support Provider Agreement with Dell Marketing LP (Agreement No. ITARC-00934).

These agreements are available for use by California state and local government agencies, including the City of West Covina. By leveraging the Riverside County agreements, the City can obtain the deepest discounts authorized by Microsoft for software licensing available to California public agencies.

DISCUSSION:

In August 2023, the City entered into a three-year agreement with Dell Marketing L.P. in the amount of $139,704.67 annually, for a total of $419,114.01, to provide Microsoft Enterprise Agreement product licenses and support services at City Hall, and $74,622.15 annually, for a total of $223,866.46, for products and support services at the Police Department.

The City's Division of Information Technology (DoIT) staff have worked with Microsoft to evaluate the City's current software usage and future licensing needs, including Office 365, Windows desktop and server operating systems, SQL Server, and Microsoft Exchange. The EA provides employees with essential Microsoft software needed to perform daily job functions. To maintain compatibility and communication standards with outside organizations, the City has standardized its computing environment on Microsoft Windows operating systems, Microsoft 365, and Microsoft Server solutions.

The City's Office 365 licensing requirements have increased due to additional staff and the corresponding need for additional user and email accounts. Similarly, the increase in the Police Department's licensing costs is primarily attributable to the integration of Office 365 licensing and the addition of user licenses.

The EA also provides the City with access to new software released for covered products, and includes access to Microsoft support. In addition, the agreement makes available to licensees Software Assurance, Microsoft’s enhanced maintenance program that helps customers get the most out of their software investments and provides access to valuable benefits including training, deployment planning, software upgrades, and product support.

Pursuant to Section 2-335(7) of the West Covina Municipal Code, purchases made using another governmental or public agency's contract or substantially the same terms, known as "piggybacking," are exempt from competitive procurement requirements, provided that the other agency used a solicitation method substantially similar to the method required by the purchasing ordinance and the Purchasing Officer determines that the City will realize overall value by utilizing the other agency’s contract or contract terms compared to the City performing its own procurement. The Riverside County agreements meet the City's solicitation requirements, help realize cost savings and reduce redundancy.

Staff recommends entering into a new three-year agreement with Dell Marketing L.P. for the following reasons:

Dell Marketing L.P. is a Microsoft Authorized Reseller and Licensed Support Provider.

The agreement allows the City to leverage the Riverside County Microsoft Enterprise Agreement (Master Agreement No. 8084445) and Licensed Support Provider Agreement No. ITARC-00934.

The Riverside County agreements provide access to Microsoft's deepest authorized discounts for California state and local government agencies.

The agreement provides continued access to essential Microsoft software licenses, Software Assurance, software upgrades, training, deployment planning, and Microsoft support.

The annual Software Assurance payment structure reduces the City's initial cost outlay and improves budget predictability.

The agreement maintains the City's standardized Microsoft software environment and supports continued compatibility, communication, and operational efficiency across City departments.

LEGAL REVIEW:

The City Attorney's Office will review and approve the final form of the agreement prior to execution.

OPTIONS:

The City Council has the following options:

1. Approve staff's recommendation; or

2. Provide alternative direction.

Prepared by: Will Trujillo
Additional Approval:Karen Ogawa, Finance Director
Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

Funding for the Microsoft Enterprise agreements for all departments is included in Fiscal Year 2026-27 budget.

Attachments
Attachment No. 1 - Draft Agreement
Attachment No. 2 - Dell Marketing L.P-Riverside ITARC-00934 Agreement CITY COUNCIL GOALS & OBJECTIVES:Achieve Fiscal Sustainability and Financial Stability Maintain Good Intergovernmental Relations
Enhance City Image and Effectiveness
Participation Agreement
This Participation Agreement (this “Agreement”) is entered into as of the date of last signature by and between the City of West Covina, a California municipal corporation (the “City”), and Dell Marketing L.P., a Texas limited partnership authorized to conduct business in the State of California (“Contractor”).

WHEREAS, the County of Riverside and Microsoft Corporation are parties to that certain Microsoft Enterprise Agreement (Master Agreement No. 8084445; the “Master Agreement”); and
WHEREAS, Contractor and the County of Riverside are parties to that certain Licensed Support Provider Agreement Number ITARC-00934 dated November 1, 2024 (the “LSPA”); and
WHEREAS, the City wishes to order certain product licenses, receive support, and otherwise participate as an Enrolled Affiliate (as defined in the LSPA and the Master Agreement), under and in accordance with the terms of the LSPA; and WHEREAS, Contractor wishes to permit the City to become an Enrolled Affiliate in accordance with and subject to the terms of this Agreement.

NOW THEREFORE, in consideration of the premises set forth herein, and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the City and Contractor hereby agree as follows:

1. Defined Terms; Recitals. Capitalized terms used herein and not otherwise defined shall have the meanings set forth in the LSPA and the Master Agreement. The foregoing recitals are incorporated into and made a part of this Agreement.

2. Enrollment. As a condition to the City’s participation as an Enrolled Affiliate under the LSPA, and by its signature of this Agreement, the City agrees to complete the enrollment and comply with and be bound by all terms and conditions set forth in the LSPA and the Master Agreement. Subject to such completion and compliance, the parties agree that the City shall constitute an Enrolled Affiliate. The City represents and warrants that it meets and will continue to meet throughout the term of this Agreement, the definition of “Enrolled Affiliate” set forth in the LSPA and the Master Agreement.

3. Term. The term of this Agreement shall commence on September 1, 2026 and shall continue through August 31, 2029, unless terminated earlier in accordance with the LSPA or the Master Agreement.

4. Compensation. City agrees to pay Contractor an annual payment of One Hundred Fifty-Four Thousand One Hundred Ninety-Five Dollars and Thirty-One Cents ($154,195.31) for products and services provided to West Covina City Hall and an annual payment of Ninety-Four Thousand Nine Hundred Seventy-Eight Dollars and Twenty-Eight Cents ($94,978.28) for products and services provided to the West Covina Police Department, as detailed in the Quotations attached hereto as Exhibit “A” and incorporated herein. Contractor’s total compensation shall not exceed Seven ATTACHMENT NO. 1
Hundred Forty-Seven Thousand Five Hundred Twenty Dollars and Twenty-One Cents ($747,520.21).

5. Entire Agreement. This Agreement, the LSPA, and the Master Agreement constitute the entire agreement between the parties with respect to the subject matter hereof any and all agreements and representations between the parties made or dated prior to the date hereof. In the event of any conflict between this Agreement and the LSPA or the Master Agreement, the terms of the LSPA and the Master Agreement shall control. The City shall be bound by the terms of any subsequent amendment, modification, supplement, rider, addendum, renewal, extension or replacement of the LSPA or the Master Agreement, whether or not the City is a signatory thereto or had knowledge or received notice thereof. Notwithstanding the foregoing, Contractor shall promptly provide City with a copy of any subsequent amendment, modification, supplement, rider, addendum, renewal, extension or replacement of the LSPA or the Master Agreement.

6. Counterparts and Electronic Signatures. This Agreement may be executed in one or more counterparts, each of which shall be deemed an original, and may be executed by electronic signatures. All counterparts shall be construed together and shall constitute one agreement. Delivery of an executed counterpart of this Agreement by a .pdf data file or other scanned executed counterpart by email shall be equally as effective as delivery of a manually executed counterpart of this Agreement. Each duplicate and counterpart shall be equally admissible in evidence, and each shall fully bind each party who has executed it. The parties waive all right to challenge the admissibility or authenticity of this Agreement in a court of law based solely on the absence of an original signature.

7. Corporate Authority. The persons executing this Agreement on behalf of the parties hereto warrant that they are duly authorized to execute this Agreement on behalf of said parties and that by doing so the parties hereto are formally bound to the provisions of this Agreement.
(Signatures follow on next page.)
IN WITNESS WHEREOF, the parties have entered into this Agreement as of the date of the final signature below.

THE CITY OF WEST COVINA DELL MARKETING L.P.

BY: BY:

NAME: NAME:

TITLE: TITLE:

DATE: DATE:

ATTEST:

Lisa Sherrick, CMC
Assistant City Clerk
APPROVED AS TO FORM:

Thomas P. Duarte
City Attorney

EXHIBIT A

QUOTATIONS
Dell Customer Communication - Confidential #
Gerard Ear
[email protected]
512.720.3258
Customer: City of West Covina
Contract: Riverside County Master Agreement - ITARC-00934 (8084445) Date of Issue: 8/6/2026 Microsoft Enterprise Agreement (EA) #: (renewal of 8473179, 8/31/2026) Quote Expires: 8/31/2026 Dell Customer #: 508155 Dell Quote: WC-RnwEA8626
Contact: Will Trujillo
Contact Email: [email protected]
Product Description Mfg# Quantity Unit Price Ext. Price Exchange Server Standard ALng SA 312-02257 1 142.52 $142.52 SQL Server Standard Core ALng SA 2coreLic 7NQ-00292 14 662.43 $9,274.02 CIS Suite Datacenter Core ALng SA 16L 9GS-00130 3 1502.59 $4,507.77 Annual Payment Section 1: $13,924.31
Product Description Mfg# Quantity Months Unit Price Ext. Price Azure prepayment 6QK-00001 1 12 $104.00 $1,248.00
M365 G3 Unified FUSL GCC Sub Per User AAD-34704 265 12 $34.69 $110,314.20 M365 Apps Enterprise GCC Sub Per User 3WS-00001 4 12 $11.74 $563.52 EMS G5 GCC SU EMS G3 Per User MQY-00002 265 12 $6.49 $20,638.20 Exchange Online P2 GCC Sub Per User 3NS-00003 85 12 $6.21 $6,334.20 Planner & Project P3 GCC Sub Per User 7MS-00001 3 12 $23.33 $839.88 Power BI Pro GCC Sub Per User DDJ-00001 3 12 $9.25 $333.00 Teams AC with Dial Out US/CA GCC Sub Add-on NYH-00001 265 12 $0.00 $0.00 Annual Payment Section 2: $140,271.00
Notes: Budgetary 3 Year EA Renewal of previous EA# 8473179 Total Annual Payment Yr 1 $154,195.31 Microsoft Enterprise Agreement (EA) Master#: 8084445 Total Annual Payment Yr 2 $154,195.31 Microsoft Enterprise Agreement (EA) Enrollment#: Future/TBD Total Annual Payment Yr 3 $154,195.31 New Microsoft EA Term 9/1/2026 - 8/31/2029 Total of 3 years of Payments $462,585.93 Microsoft approved pricelist and paperwork and previous EA True up compliance required for renewal Notes:

Quote prepared by: Chris A Johnson
Section 1- Licenses and Software Assurance
Section 2- Monthly Subscriptions
Gerard Ear
[email protected]
512.720.3258
Customer: West Covina (PD)
Contract: Riverside County Master Agreement - ITARC-00934 (8084445) Date of Issue: 8/6/2026 Microsoft Enterprise Agreement (EA) #: (renewal of 9120723, 6/30/2026) Quote Expires: 8/31/2026 Dell Customer #: 34218826 Dell Quote: WCPD-RnwEA8626
Contact: Alex Houston
Contact Email: [email protected]
Product Description Mfg# Quantity Unit Price Ext. Price CIS Suite Datacenter Core ALng SA 16coreLic 9GS-00130 4 $1,502.59 $6,010.36 SQL Server Standard Core ALng SA 2coreLic 7NQ-00292 6 $662.43 $3,974.58 Win Server Standard Core ALng SA 16L 9EM-00267 2 $172.97 $345.94 Annual Payment Section 1: $10,330.88
Product Description Mfg# Quantity Months Unit Price Ext. Price Azure prepayment - US Gov J5U-00001 6 12 $104.00 $7,488.00 M365 G3 Unified From SA GCC Sub Per User AAD-34700 100 12 $29.49 $35,388.00 M365 G3 Unified FUSL GCC Sub Per User AAD-34704 65 12 $34.69 $27,058.20 EMS G5 GCC SU EMS G3 Per User MQY-00002 165 12 $6.49 $12,850.20 Exchange Online P2 GCC Sub Per User 3NS-00003 25 12 $6.21 $1,863.00 Teams AC with Dial Out US/CA GCC Sub Add-on NYH-00001 165 12 $0.00 $0.00 Annual Payment Section 2: $84,647.40
Notes: Total Annual Payment Yr 1 $94,978.28
Microsoft Enterprise Agreement (EA) Master#: 8084445 Total Annual Payment Yr 2 $94,978.28 Microsoft Enterprise Agreement (EA) Enrollment#: Future/TBD Total Annual Payment Yr 3 $94,978.28 New Microsoft EA Term 7/1/2026 - 6/30/2029 Total of 3 years of Payments $284,934.84 Microsoft approved pricelist and paperwork and previous EA True up compliance required for renewal Notes:

Quote prepared by: Chris A Johnson
Section 1- Licenses and Software Assurance
Section 2- Monthly Subscriptions
ATTACHMENT NO. 2

AGENDA ITEM NO. 5

SERVICES MANAGER CLASSIFICATION SPECIFICATIONS
RECOMMENDATION:

It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. 2026-96 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, APPROVING THE REPEAL AND REPLACEMENT OF COMMUNITY

SERVICES MANAGER CLASSIFICATION SPECIFICATIONS
BACKGROUND:

As part of the City’s ongoing efforts to maintain an effective classification and compensation structure, Human Resources conducted a review of the Job Duties, Education, Training, and Experience sections of the Community Services Manager job description. This review identified several areas requiring updates to better reflect current operational needs and address changes that have occurred within the department over time. The Community Service Manager class specifications have not been updated since June 2015. Also, FY26-27 is the first time this position has been funded in several years.

On August 12, 2026, the Human Resources Commission approved updates to the Community Services Manager classification, including repealing and replacing the job description and updating the salary range to align it with the salary schedule that was approved as part of the Memorandum of Understanding (MOU) with the MidManagement Employees' Association (MMEA).

DISCUSSION:

Amendments to the job description include:

Provides assistance to the Assistant City Manager and the Deputy Director of Community Services.

Prepares the annual applications for grants. This responsibility includes grant administration in accordance with grant requirements for Community Development Block Grant Funds related to Recreation/Community Services, recreation grants, and other community service-oriented grants.

Represents the Deputy Community Services Director in his/her absence regarding Community Services issues.

Assists with the coordination of the Community and Senior Services Commission, Youth Council, and community meetings as assigned.

Typical Qualifications (Minimum Requirements):

Education:

Graduation from an accredited college or university with a Bachelor’s degree in public administration, business administration, recreation and leisure services, or a field closely related.

Experience:

Minimum of three (3) years of progressively responsible professional experience in recreation or community services.

At least three (3) years of supervisory or management experience, demonstrating responsibility for leading staff and overseeing operations.

Substitution:

Qualifying experience may be substituted for the required Bachelor’s degree on a year-for-year basis, for a total of up to four (4) years.

Any combination of education, training, and experience that provides the knowledge, skills, and abilities necessary to perform the essential duties of the position is qualifying. A typical way of obtaining these qualifications includes the education, experience, and substitution provisions listed above.

Salary Range
The salary range has been updated to align with the figures outlined in the MOU for the MMEA salary schedule.

The salary range is established at $82,488 - $118,128.

A redline showing the changes to the job description is included as Attachment No. 4.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form.

OPTIONS:

The City Council has the following options:

1. Approve staff's recommendation; or

2. Provide alternative direction.

Prepared by: Carmelita Underwood, Director of Human Resources/Risk Management Department Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

There is no fiscal impact related to updating the job description. The Community Services Manager position was approved as part of the FY 2026/2027 budget.

Attachments
Attachment No. 1 - Resolution No. 2026-96
Attachment No 2 2026 08 12 Human Resources Commision Metting Attachment No. 3 Mid-Management MOU
Attachment No. 4 - Redline of Current Specifications
CITY COUNCIL GOALS & OBJECTIVES: Maintain Good Intergovernmental Relations Enhance City Image and Effectiveness
RESOLUTION NO. 2026-96

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE REPEAL

AND REPLACEMENT OF THE COMMUNITY SERVICES

MANAGER CLASSIFICATION SPECIFICATIONS
The City Council of the City of West Covina hereby finds and declares as follows:

WHEREAS, the Human Resources Department, as needed, reviews class specifications and/or pay grades to ensure position specifications and compensation are in alignment with current demands and comparable with similar classifications within the public sector labor market; and
WHEREAS, the Community Services Manager class specifications have not been updated since June 2015; and
WHEREAS, the Human Resources Department has reviewed the class specifications for the Community Services Manager classification and has proposed revisions to such specifications as set forth in Exhibit A, attached hereto and incorporated herein; and
WHEREAS, on August 12, 2026, the Human Resources Commission reviewed and approved the revised class specifications for the Community Services Manager classification; and
WHEREAS, the City Council desires to approve the repeal and replacement of the class specifications for the Community Services Manager classification.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council hereby approves the repeal of the existing class specifications for the Community Services Manager classification.

SECTION 2. The City Council hereby approves replacing the repealed specifications with the specifications attached hereto as Exhibit A.

SECTION 3. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions, and it shall become effective immediately.

ATTACHMENT NO. 1
APPROVED AND ADOPTED this 1st day of September, 2026.

Letty Lopez-Viado
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick, CMC
City Attorney Assistant City Clerk
I, LISA SHERRICK, ASSISTANT CITY CLERK, CMC of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2026-96 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 1st day of September, 2026, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick, CMC
Assistant City Clerk

EXHIBIT A

CLASSIFICATION SPECIFICATIONS

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: COMMUNITY SERVICES MANAGER
Bargaining Unit: MID-MANAGEMENT EMPLOYEES’ASSOCIATION
Class Code: CS MGR
Salary Grade: MM19
Salary: $82,488.00 - $118,128.00
FLSA: EXEMPT
Date Established: AUGUST 12, 2026

JOB SUMMARY
Under administrative direction, administers a variety of programs offered through the Community Services Department; participates in City activities involving human services, recreation services, social services or cultural services programs for groups and individuals; and does related work as required. Provides assistance to the Assistant City Manager and the Deputy Director of Community Services.

EXAMPLES OF DUTIES
Essential Functions:

1. Prepares the annual applications for grants. This responsibility includes grant administration in accordance with grant requirements for Community Development Block Grant Funds related to Recreation/Community Services, recreation grants and other community service-oriented grants.

2. Plans, develops and implements programs and goals for comprehensive human services, recreation services, social services or cultural services programs to serve the needs of City residents.

3. Supervises staff involved in the daily administration of community services programs and is responsible for the selection, training and evaluation of staff.

4. Prepares and monitors the budget for various programs and funds that support the operation of Community Services activities for conformance with authorized spending levels and propriety of expenditure.

5. Reconciles program expenditures, budgets, and grant records, authorizes and maintains records and works with federal, state and local representatives to assure compliance with funding guidelines.

6. Manages the development of programs designed to aid individuals (from children to seniors) and a broad range of community groups in the areas of social interaction, recreation and leisure, community participation and access to community resources.

7. Makes presentations and prepares financial, performance, and other necessary reports on various Departmental programs.

8. Conducts research and interacts with various public and private agencies in the resolution of issues regarding human services, recreation services, social services or cultural services programs.

9. Coordinates with other City departments and agencies on community service programs.

10. Represents the Deputy Community Services Director in his/her absence regarding community service issues.

11. Assists with the coordination of Community and Senior Services Commission, Youth Council and community meetings as assigned.

GENERAL QUALIFICATIONS
Required Knowledge:

Thorough knowledge of the theory, techniques and methods of organizing community services activities; knowledge of community organizations; knowledge of federal, state and local government laws and regulations; personnel administration, human service and social programming; modern methods of financing, budgeting, and facility development, rehabilitation and management.

MINIMUM REQUIREMENTS
Education:

Graduation from an accredited college or university with a Bachelor’s degree in public administration, business administration, recreation and leisure services, or a field closely related.

Experience:
• Minimum of three (3) years of progressively responsible professional experience in recreation or community services.
• At least three (3) years of supervisory or management experience, demonstrating responsibility for leading staff and overseeing operations.

Substitution:

Qualifying experience may be substituted for the required Bachelor’s degree on a year-for-year basis, for a total of up to four (4) years.

PHYSICAL REQUIREMENTS
This position also requires extensive and repetitive physical activity involving the arms, wrists, and hands, including writing and using a keyboard. It also requires physical abilities associated with the ability to read, write and communicate in a work environment. Assignments for this category require moderate physical exertion associated with the ability to lift, carry, push, pull or climb.

OTHER / SPECIAL REQUIREMENTS
Licenses: Possession of or ability to obtain a valid California Class C Driver’s License with a satisfactory driving record is required prior to appointment.

SUPPLEMENTAL INFORMATION
The City of West Covina is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodate.

ATTACHMENT NO. 2

CITY OF WEST COVINA

HUMAN RESOURCES COMMISSION
WEDNESDAY, August 12, 2026, 6:00 PM

REGULAR MEETING

WEST COVINA CITY HALL
MANAGEMENT RESOURCE CENTER (MRC) ROOM 314
WEST COVINA, CALIFORNIA 91790

MINUTES
Chairman - Henry Torres
Vice Chair -
Commissioner - Dr. Deirdre Carlock
Commissioner - Rosa Franco
Commissioner – Eddie Gomez
Commissioner - Sergio Verceles

AMERICANS WITH DISABILITIES ACT
The Commission complies with the Americans with Disabilities Act (ADA). If you will need special assistance at Commission Meetings, please call (626) 939-8433 (voice) or (626) 960-4422 (TTY) from 8:00 a.m. to 5:00 p.m.

Monday through Thursday, at least 48 hours prior to the meeting to make arrangements.

AGENDA MATERIAL
Agenda material is available for review at the West Covina City Clerk’s Office, Room 317 in City Hall, 1444 W.

Garvey Avenue and at www.westcovina.org. Any writings or documents regarding any item on this agenda not exempt from public disclosure, provided to a majority of the Commission that is distributed less than 72 hours before the meeting, will be made available for public inspection in the City Clerk’s Office, Room 317 of City Hall during normal business hours.

PUBLIC COMMENTS

ADDRESSING THE COMMUNITY AND SENIOR SERVICES COMMISSION Any person wishing to address the Commission on any matter listed on the agenda or on any other matter within their jurisdiction should complete a speaker card that is provided at the entrance to the Council Chambers and submit the card to the Commission Secretary Please identify on the speaker card whether you are speaking on an agenda item or non-agenda. Requests to speak on agenda items will be heard prior to requests to speak on non-agenda items. All comments are limited to three (3) minutes per speaker.

CALL TO ORDER at 6:11 p.m. by Chair Torres.

INVOCATION- Chair Torres
PLEDGE OF ALLEGIANCE- Chair Torres
ROLL CALL:

Commissioners Torres, Carlock, Gomez.

Staff Present: Milan Mrakich / City Manager, Roxanne E. Lerma / Assistant City Manager, Lisa Sherrick Assistant City Clerk, Roderick Wells / HR Manager, Kevin Richard / HR Analyst

CLOSED SESSION
None.

REPORTING OUT FROM CLOSED SESSION
None.

ORAL COMMUNICATIONS - Three (3) minutes per speaker
None.

CHANGES TO THE AGENDA
None.

APPROVAL OF MEETING MINUTES 7/8/2026 MEETING
Motion to Approve: Commissioner Carlock
Second: Commissioner Gomez
Motion to approve passes 3-0

ACTION ITEMS TO CITY MANAGER/CITY COUNCIL
None.
1) July 8, 2026, Human Resources Commission Meeting Minutes Motion to Approve Minutes.

Motion By: Commissioner Carlock, Second by: Commissioner Gomez, motion to approve carried by a vote of 3 to 0 with 2 absences.

AYES: Commissioners Carlock, Torres, and Gomez.

NOES: None.

ABSENT: Two (2) Commissioners Franco and Verceles.

ABSTAIN: None.

NEW BUSINESS
2) CONSIDERATION OF AN UPDATE TO THE COMMUNITY SERVICES

MANAGER JOB DESCRIPTION AND AUTHORIZATION FOR A GLOBAL

UPDATE, AS APPLICABLE, TO EDUCATION AND EXPERIENCE

REQUIREMENTS FOR MID- MANAGEMENT EMPLOYEES
COMMUNITY SERVICES MANAGER JOB DESCRIPTION UPDATE:

Motion By: Commissioner Carlock, Second by: Commissioner Torres, motion carried by a vote of 2 to 1 with 2 absences.

AYES: Commissioners Carlock, and Torres.

NOES: Commissioner Gomez.

ABSENT: Two (2) Commissioners Franco and Verceles.

ABSTAIN: None.

AUTHORIZATION FOR A GLOBAL UPDATE, AS APPLICABLE, TO EDUCATION AND EXPERIENCE:

Motion By: Commissioner Gomez, Second by: Commissioner Torres, motion carried by a vote of 3 to 0 with 2 absences.

AYES: Commissioners Carlock, Torres, and Gomez.

NOES: None.

ABSENT: Two (2) Commissioners Franco and Verceles.

ABSTAIN: None.

DIRECTOR'S REPORT:

None.

COMMISSIONERS REPORTS:

None.

ADJOURNMENT at 6:59 p.m. by Chair Torres.

Upcoming Human Resources Commission Meeting
Regular Meeting, October 14, 2026, 6:00 PM
Regular Meeting, December 9, 2026, 6:00 PM
Signature: __________________________________ Date: __________________________ Kevin Richard, HR Analyst
ATTACHMENT NO. 3

EXHIBIT A

MEMORANDUM OF UNDERSTANDING
13063789.1 WE020-099

MEMORANDUM OF UNDERSTANDING

BETWEEN THE CITY OF WEST COVINA
AND

CITY OF WEST COVINA

MID-MANAGEMENT EMPLOYEES' ASSOCIATION
JULY 1, 2024 THROUGH JUNE 30, 2028
13063789.1 WE020-099

TABLE OF CONTENTS

ARTICLE SUBJECT PAGE
ARTICLE ONE RIGHTS AND RESPONSIBILITIES 1
ARTICLE TWO SALARIES AND COMPENSATION 7

ARTICLE THREE WORK WEEKS/SCHEDULES/OVERTIME
COMPENSATORY TIME 12
ARTICLE FOUR FRINGE BENEFITS 18
ARTICLE FIVE LEAVE POLICIES 24
ARTICLE SIX GENERAL PROVISIONS 40
SIGNATURE PAGE 43
APPENDIX “A” MID-MANAGEMENT EMPLOYEE UNIT
JOB TITLES/CLASSIFICATIONS 44
APPENDIX “B” MIDDLE MANAGEMENT SALARY SCHEDULE 45
13063789.1 WE020-099 1

ARTICLE ONE

RIGHTS AND RESPONSIBILITIES
I. PARTIES TO MEMORANDUM OF UNDERSTANDING
This Memorandum of Understanding (herein referred to as MOU or Agreement interchangeably) has been prepared pursuant to the terms of the City of West Covina Municipal Code, Employee Organizations, Art. V, Sec. 2-205 through 2-228, and the West Covina Personnel Rules, as amended, which is hereby incorporated by reference. This Agreement has been executed by representatives of the City of West Covina (hereinafter referred to as "City") on behalf of the City; and Representatives of the West Covina MidManagement Employees Association, (hereinafter referred to as "Association"), representing the Mid-Management Unit Employees; and pursuant to Government Code 3500, as amended, et seq., and hereby satisfies the City's duty to meet and confer with the Association during the life of this agreement.

II. GENDER
The terms "they" and "their" may be used in this agreement as substitutes for the terms "his", "hers", "his/her", "he", "she", or other terms which would indicate masculine or feminine gender.

III. RECOGNITION
A. WCMMEA Recognized Employee Organization — Mid-Management Unit Employees
Pursuant to the previsions of the City of West Covina Municipal Code, Employee Organization, Article V Section 2-205 through 2-228, and the City of West Covina Personnel Rules, as amended, the City recognizes the representatives of the WCMMEA as the exclusive recognized employee organization on behalf of all fulltime salaried Mid-Management Unit employees of the City of West Covina.

B. Exclusions
Those classifications and positions excluded include employees designated as management, general, public safety, or hourly.

C. Classifications Recognized
Specific classifications recognized by the City of West Covina being represented by the West Covina Mid-Management Employees Association listed in Appendix "A" of this agreement.
13063789.1 WE020-099 2
IV. ASSOCIATION AND EMPLOYEE RIGHTS AND RESPONSIBILITIES A. Association and Employee Rights
The City and the Association shall comply with the provisions of Government Code 3500, as amended, or any subsequent State law governing meet and confer rights of employee organizations. The parties further agree that during the term of this Memorandum of Understanding, each party shall retain those rights respectively vested by local, state and federal law, which cannot otherwise be waived by this Agreement.

B. Payroll Deduction
The City shall, during the term of this Agreement, and in a manner consistent with applicable law, deduct monies for membership dues on a semi-monthly basis (over 24 pay periods) from unit employees whose classification and position are recognized to be represented by the Association and who voluntarily authorize the deduction in writing, or on folios approved by the City.

C. Indemnification
The Association shall indemnify, defend, and hold the City harmless against any and all claims, demands, suits, or other forms of liability (monetary or otherwise) and for all damages and legal costs that shall arise out of or by reason of action taken or not taken by the City in complying with the provisions of this Article. If an improper deduction is made, the Association shall refund directly to the employee any such amount.

D. Association Benefit Plans - Dues
The City will allow employees to add an amount of money, to pay for Association sponsored benefits plans, to the lump sum semi-monthly (24 pay periods) deduction for Association dues.

E. Association Representation Responsibilities
The Association agrees and shall assume its responsibilities as recognized designated representative to represent all unit employees without discrimination, interference, restraint, or coercion, and to comply with exclusive representation responsibilities as set forth in the City of West Covina Municipal Code, Employee Organizations, Art. V, Sec. 2-205 through 2-228, and Personnel Rules, as amended.

F. Association Release Time — Time Off For Meeting and Conferring

1. The City and Association recognize that it is of benefit both to the City and Association that representatives designated by the Association to serve as the Association negotiating committee be granted leave from duty with full pay during scheduled working hours to participate in meet and confer sessions as requested by the City.
13063789.1 WE020-099 3

2. The Association negotiating committee shall be allowed release time as approved by management in order to prepare for meet and confer sessions required for subsequent new Memorandums of Understanding.

3. Individual negotiating committee members shall give management as much advance notice as possible about the dates, times, and duration of the requested release time.

4. Unless otherwise agreed to by both parties, the negotiating teams for the Association shall not exceed three (3) members each.

5. Full pay, as stated, shall mean the employee's current base salary, fringe benefits, and any assigned merit pay.

6. Each party shall provide the other a list of representatives at least two weeks prior to the date set for meeting and conferring unless both parties agree such notice is impractical.

G. Release Time-Grievances
Representatives of the Associations shall be granted reasonable release time from their assigned work as approved by management to provide representation services such as grievance matters.

H. Bulletin Boards

1. The City may pen-nit the Association to use certain designated bulletin boards approved by management located at City facilities to post Association related information including reasonable use of e-mail or fax.

2. The Association agrees to continually self-monitor all information posted on bulletin boards to ensure they are maintained in an orderly manner. All materials posted should be dated and maintained in an orderly manner.

3. No item(s) that can reasonably be interpreted as inflammatory, libelous, obscene, or slanderous may be posted on bulletin boards.

V. MANAGEMENT RIGHTS AND RESPONSIBILITIES
A. Management Rights
The City continues to reserve, retain, and is vested with, solely and exclusively, all rights of management, regardless of the frequency of use, which have not been expressly abridged by specific provisions of the Memorandum of Understanding or by law, to manage the City for the citizens of West Covina, as such rights existed prior to the execution of the Memorandum of Understanding. The City continues to reserve and retain solely and exclusively all rights of management, including those City rights set forth in the City of West Covina Municipal Code, Employee Organizations, Art. V, Sec. 2-205-216, and Personnel Rules, as amended, and including but not limited to the following rights:
13063789.1 WE020-099 4

1. To manage the City and to determine policies and procedures and the right to manage the affairs of the City.

2. To take into consideration the existence or non-existence of facts which are the basis of the management decision.

3. To determine the necessity, organization, and implementation and termination of any service or activity conducted by the City or other governmental jurisdictions, and to expand or diminish services.

4. To determine nature, manner, means, type, time, quantity, quality, technology, standards, level, and extent of services to be provided to the public.

5. To determine methods of financing.

6. To determine quality, quantity, and types of equipment or technology to be used.

7. To determine and/or change the facilities, methods, technology, equipment and apparatus, means, operations to be performed, organizational structure, size, and composition of the work force and allocate and assign work by which the City operations and services are to be conducted.

8. To plan, determine, and manage City budget which includes, but is not limited to, changes in the number of locations, relocations, and types of operations, processes, and materials to be used in carrying out all City functions, including the right to contract for or subcontract any work or operation of the City.

9. To assign work to and schedule employees in accordance with requirements as determined by the City as to work hours and changes to work hours, schedules, including call back, standby, and overtime, and assignments except as otherwise listed by this agreement.

10. To lay off employees of the City from duties because of lack of work or funds, or under conditions where continued work would be ineffective or non-productive or not cost effective as determined by the City.

11. To establish and modify goals and objectives related to productivity and performance programs and standards, including, but not limited to, quality and quantity, and require compliance thereto.

12. To direct, supervise, recruit, select, hire, evaluate, promote, transfer, discipline, discharge, terminate, suspend, demote, reprimand, reduce or withhold salary increases and benefits, and otherwise discipline employees for cause.

13. To determine qualifications, skills, abilities, knowledge, selection procedures and standards, job classifications, and to reallocate and reclassify employees.
13063789.1 WE020-099 5

14. To hire, transfer intra- or inter-division, promote, reduce in rank, demote, reallocate, and terminate employees and take other personnel action for non-disciplinary reasons in accordance with this Agreement and Personnel Rules.

15. To determine policies, procedures, and standards for selection, training, and promotion of employees.

16. To establish employee performance standards, including quality, and quantity standards, and to require compliance therewith.

17. To maintain order and efficiency in its facilities and operations.

18. To establish, implement, and/or modify rules and regulations, policies and procedures related to productivity, performance, efficiency, standards of ethics, conduct, safety, health, and order in the City and to require compliance therewith.

19. To restrict the activity of an employee organization on City property and facilities and on City time except as set forth in this agreement.

20. To determine the issues of public policy and the overall goals and objectives of the City's divisions and to take necessary action to achieve the goals and objectives of the City's Departments.

21. To require the performance of other services not specifically stated herein in the event of emergency or disaster as deemed necessary by the City.

22. To take any and all necessary steps and action to carry out the service requirements and to determine the issues of public policy and the overall mission of the City and the mission of the Agency in emergencies or any other time deemed necessary by the City not specified above.

B. Authority of Third Party Neutral
All management rights, powers, authority, and functions, whether heretofore or hereinafter exercised, shall remain vested exclusively with City. No third party neutral shall have the authority to diminish any of the management rights which are included in this Agreement.

C. Impact of Management Rights
The City agrees to meet with the Association, except in emergencies as defined elsewhere in this Agreement, over the exercise of a management right which significantly and directly impacts upon the wages, hours, and terms and conditions of employment of unit employees, unless remedies for the impact consequences of the exercise of a management right upon unit employees are provided for in this Agreement, Personnel Rules, Administrative Policies, or Departmental Rules. 13063789.1 WE020-099 6
VI. NO STRIKE/JOB ACTION PROVISION
In addition to all no strike/job action provisions and penalties in the West Covina Municipal Code or Personnel Rules, the following provisions shall apply.

A. Prohibited Conduct
The Association, its officers, agents, representatives, and/or members when on duty, agree they will not call, cause, engage, or condone any strike, walkout, sit down, work stoppage, slowdown, sickout, blue flu, pretended illness, or engage or honor any other form of types of job action by unit employees or by any other employees of the City or employees of any other employer by withholding or refusing to perform services or honor any type or form of picket line of any union or employee organization.

B. Employee Termination
Any employee who participates in any conduct prohibited in Section A above shall be considered on an unauthorized absence and shall be subject to discharge or other disciplinary action by the City, regardless of whether the Association carries out in good faith its responsibilities set forth below.

C. Association Responsibilities

1. In the event that the Association, its officers, agents, representatives, and/or members engage in any of the conduct prohibited in A, Prohibited Conduct, above, the Association shall immediately instruct any persons engaging in such conduct that their conduct is in violation of this Memorandum of Understanding and unlawful, and they must immediately cease engaging in conduct prohibited in A, Prohibited Conduct, above, and return to work.

2. If the Association performs all of the responsibilities in good faith set forth in CU) above, its officers, agents, and representatives shall not be liable for damages for prohibited conduct performed by employees who are covered by this Agreement in violation of A, Prohibited Conduct, above. 13063789.1 WE020-099 7

ARTICLE TWO

SALARIES AND COMPENSATION
I. SALARY SCHEDULE
Effective within thirty (30) days after City Council approval of this MOU, members of the Mid-Management bargaining unit shall receive a one-time, non-PERSable payment of seven hundred dollars ($700.00) pro-rata, based upon date-of-hire effective July 1, 2024. The bargaining unit members will receive this one-time payment on a check separate from their regular paycheck.

Effective the first full pay period following July 1, 2025, a two percent (2%) COLA shall be applied to all Mid-Management Unit salary schedules and a new Step 6 commensurate with a three percent (3%) increase shall be added to such salary schedules. Bargaining unit members would be eligible for such new step increase, if applicable, on their anniversary date following this effective date.

Effective the first full pay period following July 1, 2026, a two percent (2%) COLA shall be applied to all Mid-Management Unit salary schedules and a new Step 7 commensurate with a three percent (3%) increase shall be added to such salary schedules. Bargaining unit members would be eligible for such new step increase, if applicable, on their anniversary date following this effective date.

Effective the first full pay period following July 1, 2027, a two percent (2%) COLA shall be applied to all Mid-Management Unit salary schedules and a new Step 8 commensurate with a three percent (3%) increase shall be added to such salary schedules. Bargaining unit members would be eligible for such new step increase, if applicable, on their anniversary date following this effective date.

II. SALARIES ROUNDED OFF
All salaries shall be rounded to the nearest whole dollar.

III. SALARY ADMINISTRATION
A. Specific Information in Personnel Rules
Specific detailed information dealing with such subject as salary anniversary dates, increases within the salary range, salary on appointments and other related types of salary administration issues are set forth in the City Personnel Rules.

B. Effective Date of Step Increases and Extra Compensation All step increases and extra compensation shall be made effective at the start of the next regular pay period.
13063789.1 WE020-099 8
C. Right to Raise Salaries, Other Compensation and Benefits The City reserves the right to raise salaries, and other compensation, and benefits during the term of this agreement. The City shall meet and consult with the Association prior to implementing increased compensation and benefits.

D. Base Salary
Base salary shall mean only the assigned salary to any unit classification exclusive of any other type of form of compensation.

E. Extra Pay/Compensation
Extra pay shall be defined as compensation above the unit employee's base salary for special assignments, differentials, and bonuses.

F. Y-Rating

1. When a personnel action, such as a demotion due to layoff, reclassification, or job rehabilitation results in the lowering of the incumbent unit employee's salary range, the affected incumbent's salary may be "Y-rated" by the City.

2. "Y-rated" shall mean the maintenance of the incumbent employee's salary rate at the level effective the day preceding the effective date of the personnel action in lieu of placing the employee in a lower salary range.

3. The employee's base salary shall remain at the same level until the salary range of the new classification equals or exceeds the Y-rated salary.

4. Those unit employees on a job rehabilitation shall be Y-rated upon written agreement and mutual consent between the affected employee and the City.

IV. Deferred Compensation
A. Mid-Management Unit Employees

1. The City shall contribute for each Mid-Management unit employee, one hundred fifty dollars ($150.00) per month to a deferred compensation plan.

2. The employees may select the deferred compensation plan from a list of plans provided by the City.

3. Employees may apply the City's contribution as they determine to be applied to medical, dental or life insurance premiums.

V. Bilingual Allowance
A. Eligibility

1. The department head shall designate certain eligible unit employees to receive bilingual pay, who have been certified by the Human Resources 13063789.1 WE020-099 9
Department as possessing the skills necessary to communicate effectively in English and a second language with the public in order to conduct the business of the City.

2. No more than one unit employee within an office or crew will receive bilingual pay, unless it is determined by the department head that such an exception exists. An exception may occur within an office, wherein unit employees take different lunches and or work flex-schedules.

3. Human Resources Department shall certify, through examination, that the employee has a basic fundamental conversational skill level in the second language.

B. Compensation

1. Eligible employees assigned to Bilingual Allowance receive extra compensation of one hundred dollars ($100.00) per month above their base salary.

2. This extra pay compensation shall become effective the first pay period following the receipt of the Bilingual certificate and approval by the Director of Human Resources. This extra compensation shall terminate immediately upon the day the assignment is revoked by the Department Head.

C. Limitations

1. Eligible languages will be those languages identified by the Los Angeles County Registrar-Recorder/County Clerk for use in municipal elections held in the City of West Covina or those languages designated by the City Manager. Currently, these languages identified by the Los Angeles County Registrar-Recorder/County Clerk for use in municipal elections held in the City of West Covina are Chinese (Mandarin and Cantonese), Spanish, Tagalog, and Vietnamese. Should the eligible languages change, employees currently receiving bilingual pay for a language no longer identified by the Los Angeles County Registrar-Recorder/County Clerk for use in municipal elections, will continue to receive bilingual pay. However, no additional employees will be paid for use of that language.

2. Only one (1) allowance will be paid to an employee regardless of the number of certified languages.

VI. Acting Pay Assignment
A. Eligibility

1. Acting pay is intended to compensate those employees assigned to perform a significant portion of a higher-level position having a greater degree of responsibility and independence and/or requiring a significantly higher level of expertise.

2. An acting appointment may be made to a higher class or position occupied by a person on temporary leave, disability, or if the position is vacant. Such acting appointment made to a higher class or position occupied by a person 13063789.1 WE020-099 10
on a temporary leave or disability shall not exceed twelve (12) months, unless extension is approved by the City Manager. An acting appointment made to a vacant position during recruitment for a permanent employee to fill the position shall no exceed 960 hours in a fiscal year. (Government Code section 20480.) Acting appointments shall be made from existing promotional lists, if available.

3. Should no promotional eligibility list exist, acting appointments shall be made in accordance with the provisional appointments section of the Personnel Rules, except as approved by the City Manager. Upon the return of the incumbent from leave or disability, the acting appointment shall be immediately terminated, and the appointee shall resume regular duties, compensation and privileges as if he/she had continued his/her duties in his/her regular classification.

B. Compensation

1. Employees
All Unit employees serving in an acting status, will be paid five percent (5%) above their base salary immediately effective upon the City Manager’s approval, provided such acting appointments are made in writing by Management with a copy to the Human Resources Department.

2. Limitations Appointments to Higher Level Positions
Acting appointments to higher level positions do not require the assignment of another employee to cover the duties of the employee so assigned.

VII. Limitation on Assignments
Assignments to extra pay positions are temporary, not a separate classification and do not have permanent status and are not subject to selection procedures, appeals, grievances or seniority. Assignments are not a property right and create no due process rights.

VIII. PERS Retirement Benefits
The contract between the City and Public Employees' Retirement System (PERS) shall provide the following benefits:

A. Unused Sick Leave
Unused accumulated sick leave may be converted to additional service credit at the time of retirement pursuant to PERS Section 20862.8.

B. PERS RETIREMENT FORMULAS
Tier One “Classic” PERS Members – 2.5% at age 55 (West Covina Employees Hired Prior to January 1, 2011)
Unit members classified as miscellaneous employees by PERS shall participate in the 2.5% at age 55 PERS retirement benefit plan. The City shall pay 100% of the 13063789.1 WE020-099 11
PERS employer cost. Each employee shall pay the full employee cost of eight percent (8%). Such contribution shall be made on a pre-tax basis.

Retirement benefits for Unit members classified as miscellaneous employees under the 2.5% at age 55 formula shall be computed using the One-Year Final Compensation Option.

Tier Two “Classic” PERS Members – 2% at age 60
Unit members classified as miscellaneous employees by PERS hired between January 1, 2011, and January 1, 2013, or having reciprocity with another PERS agency shall participate in the 2% at age 60 PERS retirement benefit plan. The City shall pay 100% of the PERS employer cost. Each employee shall pay the full employee cost of seven percent (7%). Such contribution shall be made on a pretax basis.

Retirement benefits for Unit members classified as miscellaneous employees under the 2% at age 60 formula shall be computed using the One-Year Final Compensation Option.
“New” PERS Members – 2% at age 62
All Unit members classified as "new members," as defined by the Public Employees' Pension Reform Act of 2013, hired on or after January 1, 2013 shall participate in the 2% at age 62 PERS retirement benefit plan, with their final compensation based upon the average of their highest annual compensation earned over a three (3) year period. New members will be required to pay the appropriate share of their pension costs and other provisions, as required by the Public Employees' Pension Reform Act of 2013, Contributions shall be made on a pre-tax basis.

Cost-Sharing
As of July 1, 2023, classic and new members shall pay an additional 3% of compensation earnable towards the employer contribution pursuant to cost sharing in accordance with Government Code Section 20516(f). The Parties agree that should the MOU expire without a successor agreement in place, the cost sharing contribution as described above shall continue.

C. 4th Level Survivor Benefits
Fourth Level of 1959 Survivor Benefits PERS Section 21574 for employees covered by this agreement.

D. Military Buy Back
Military service credit as public service credit under PERS section 21024. 13063789.1 WE020-099 12

ARTICLE THREE

WORK WEEKS/SCHEDULES/OVERTIME/COMPENSATORY TIME
I. HOURS OF WORK POLICY
It is the policy of the City that the hours of work, as negotiated by unit employees or determined by the City Council for non-represented employees, shall constitute a week's work for all full-time employees, except that work days and work weeks of a different number of hours may be established in order to meet the varying needs of the different City departments.

II. WORK PERIODS
A. 7-Day Work Week
The work week for unit employees shall be a fixed and regularly recurring period of 168 consecutive hours consisting of seven (7) consecutive 24-hour days.

B. Work Schedules — Unit Employees

1. It is understood that City Hall will remain open Monday through Thursday, except for holidays, as set forth in this agreement.

2. The City Manager maintains the final authority to determine work schedules as required.

C. 5/8 and 4/10 Work Schedules and Work Week
5/8 and 4/10 work schedule shall consist of a 7-day work week of forty (40) hours that begins on Saturday at 12:00 a.m. and ends on Friday at 11:59 p.m., except as modified by management.

D. 9/80 Work Schedule and Work Week
9/80 work schedule shall consist of a 7-day work period of 40 hours as follows:

Employees working a 9/80 work schedule will have a regular day off every other week as determined by the City. For such employees working a 9/80 work schedule, each employee’s designated work week shall begin exactly four hours after the start of his/her eight hour shift on the day of the week that corresponds to the employee’s alternating regular day off.

E. 7-Day Work Week— Fixed and Regularly Recurring
The work weeks shall be fixed and regularly recurring 7-day work weeks as set forth in the aforementioned section.
13063789.1 WE020-099 13
III. TIME WORKED
A. Maximum Time Worked — 7-Day Work Period
The maximum time worked per each 7-day work period which is paid at the straight time rate of pay shall be forty (40) hours inclusive of breaks and exclusive of time not considered work time.

IV. CHANGE IN WORKING HOURS
Any foreseeable absence or deviation from regular working hours desired by an employee shall, in advance, be approved by management.

V. BREAKS — REST PERIODS
A. Two 15-Minute Breaks — Rest Periods

1. Number of Breaks
Unit employees may receive two break-rest periods for each scheduled workday actually worked, and a break-rest period of 15 minutes for each four consecutive hours of overtime worked as approved by management.

2. Non-accumulative
Rest periods are not accumulative and shall not be added to any meal times, vacation, or any form of authorized absence from work, unless authorized by management.

3. Not Used at Beginning and End of Workshift
These breaks may not be used at the beginning or the end of work shift unless authorized by management.

B. Rest Period Procedure

1. Scheduled Not to Impair Service
Rest periods are scheduled or rescheduled by management as job requirements dictate.

2. Length of Rest Period
The rest period shall consist of fifteen minutes cessation of work and will include time involved in going to and coming from a rest area.

VI. OVERTIME - COMMUNICATIONS SUPERVISOR AND DEPUTY FIRE MARSHAL A. Overtime Policy
It is the policy of the City of West Covina to avoid the necessity for overtime work whenever possible. However, when overtime is necessary for employees who are eligible for overtime and not administrative leave and when approved by supervisor 13063789.1 WE020-099 14
or manger, payment will be paid or compensatory time accrued at time and one- half for all hours worked in excess of the normal daily work shift. Jury duty shall be considered hours worked.

B. Overtime Authorization

1. If in the judgment of management, work beyond the established work week is required by his/her employees, such work, except in the case of immediate emergency, shall be performed only with the prior authorization of management.

2. In emergencies, where prior authorization cannot be issued, management shall obtain approval for the overtime worked at the earliest opportunity thereafter, in no case to exceed five (5) calendar days after the day in which the overtime was worked.

3. An emergency shall be construed as an unforeseen combination of circumstances which calls for immediate action, as determined by management.

VII. USE OF COMPENSATION TIME- COMMUNICATION SUPERVISOR AND DEPUTY

FIRE MARSHALL
A.. Compensatory Time Off
Compensatory time off shall be capped at one hundred (120) hours. Any Accrued Comp Time in excess of 120 hours shall be paid out within 30 days of accrual. The prior provision allowing for accumulation or use of Comp Time beyond this limit is hereby eliminated.

VIII. TIME WORK INCREMENTS — COMMUNICATIONS SUPERVISOR AND DEPUTY

FIRE MARSHAL
E. Increments — Less Than One Hour

1. All authorized time worked which is beyond the work shift schedule which is less than one-hour increments shall be compensated in the following manner:

Time Time Worked
0 – 10 minutes -0-
11 – 20 minutes ¼ hour
21 – 30 minutes ½ hour
31 – 50 minutes ¾ hour
51 – 60 minutes 1 hour

2. Incidental Overtime — Not Compensable
Incidental overtime is not compensable, and may not be credited as overtime. Incidental overtime is defined as overtime of less than ten minutes in any one day, which is non-recurrent in nature. 13063789.1 WE020-099 15
F. Increments Over One Hour
Any time work increments which are over one hour shall be compensated in the same procedure as mentioned herein.

IX. EMERGENCY OVERTIME REQUIREMENT
The City reserves the right to require eligible employees to work overtime in an emergency as determined by management.

X. DEFINITIONS — Call Back, Stand-By, On-Call, and Court Stand-By "On-Call" A. Call-Back

1. Call-back is unscheduled time worked, performed by an off duty unit employee called back to work after they have completed their regular work schedule and have left work or are on their day off.

2. Unit employees must physically return to the worksite in order to receive call-back pay.

B. Stand-By

1. Stand-by is an assignment given to unit employees by management requiring them to be accessible via phone, recall (pager) devices, or other methods approved by management.

2. Unit employees on a stand-by assignment shall be required to return to work as directed by management.

3. Unit employees required to serve on stand-by for a period of one week (7 calendar days) will be compensated with ten (10) hours of pay. Those employees on the stand-by schedule who serve less than seven (7) calendar days will be compensated on a pro-rata basis at the rate of 1.43 hours per day served.

C. Court Standby "On-Call"
Court stand-by "on-call" is when a unit employee is subpoenaed and placed on stand-by "on-call" time on job related matters during their assigned off duty nonwork time.

XI. CALL-BACK COMPENSATION
Communications Supervisors and Deputy Fire Marshal Call-Back Communications Supervisors and Deputy Fire Marshal required to return to work while on regularly scheduled time off, shall receive a minimum of two (2) hours pay at the rate of time-and-one-half.
13063789.1 WE020-099 16
XII. COMMUNICATIONS SUPERVISORS COURT STAND-BY
A. Compensation Per Occurrence
Communications Supervisors who are placed on stand-by by the courts shall be paid forty dollars ($40) per occurrence provided such stand-by occurs outside of the employee's regular assigned work shift.

ARTICLE FOUR

FRINGE BENEFITS
I. FRINGE BENEFITS ADMINISTRATION PROVISION
A. Administration
The City reserves the right to select, administer, or fund any fringe benefits programs involving insurance that now exist or may exist in the future.

B. Selection and funding

1. In the administration of fringe benefits programs involving insurance, the City shall have the right to select any insurance carrier, self-insure, or other method of providing coverage to fund the benefits provided, as long as the benefits of the plan are substantially the same.

2. The City may choose to exercise its right to select the insurance carrier and select Medicare as the City's Retirement Insurance Carrier for eligible unit employees and retirees. In such case, the employees and retirees who are eligible will be required to enroll in Medicare and continue to be eligible to participate in other City medical plans.

C. Changes
The City shall meet with the Associations prior to any change of insurance carrier or method funding coverage for any fringe benefits listed in this article.

II. CAFETERIA PLAN
City contributions for Medical, Dental, and Vision Insurance will be provided as set forth below for all I hilt members.

To comply with the Public Employees' Hospital and Medical Care Act (PEMCHA), the City will contribute the statutory minimum amount for medical insurance. In addition, the City will contribute an additional amount for current Unit members into a cafeteria plan in accordance with IRS Code Section 125. These additional amounts will be as follows:
13063789.1 WE020-099 17
A. Health Insurance

1. Any West Covina employee, hired before June 30, 2012, who does not participate in the City's health insurance plan and can demonstrate that he/she has health insurance coverage from another source will receive a City contribution of six hundred dollars ($600) per month. This amount may be received as cash, contributed to the employee's deferred compensation plan or be used to purchase dental or vision insurance.

2. All employees hired on or after July 1, 2012, who do not participate in the City's health insurance plan and can demonstrate that he/she has health insurance coverage from another source will receive a City contribution of three hundred dollars ($300). This amount may be received as cash, contributed to the employee's deferred compensation plan or be used to purchase dental or vision insurance.

3. An employee who selects an Employee Only medical plan will receive a City contribution in an amount that when added to the PEMCHA statutory minimum amount equals the monthly Los Angeles Region Kaiser Employee Only medical premium or $600, whichever is greater.

4. An employee who selects an Employee plus One medical plan will receive a City contribution in an amount that when added to the PEMCHA statutory minimum amount equals the monthly Los Angeles Region Kaiser 2-party medical premium.

5. An employee who selects an Employee plus Two or More (Family) medical plan will receive a City contribution in an amount that when added to the PEMCHA statutory minimum amount equals the monthly Los Angeles Region Kaiser Family medical premium.

6. Should the monthly City contribution exceed the monthly medical premium amount, any excess amount can be received as cash, contributed to the employee's deferred compensation plan or be used to purchase dental or vision insurance.

7. The City’s contribution to medical premiums for all new unit employees hired on or after July 1, 2018 shall be capped in accordance with the following schedule:

Family: $1,250/month
2-Party: $950/month
Single: $550/month
B. Dental Insurance
In addition to the above amount for medical insurance, the cafeteria amount shall also include up to $62.23 monthly for dental insurance for the member and eligible dependents. If the dental insurance plan selected by the member is less than 13063789.1 WE020-099 18
$62.23, the cafeteria amount shall be the cost of the dental insurance plan selected. If the dental insurance plan selected by the member is equal to or more than $62.23 per month, the cafeteria amount shall be $62.23.

C. Vision Insurance
In addition to the above amounts for medical and dental insurance, the cafeteria amount shall also include the employee and family monthly cost for vision insurance.

III. RETIREE HEALTH BENEFIT — CITY'S MONTHLY CONTRIBUTION A. City Contribution Amount
Provided that employees represented by the Associations have participated in the Public Employees' Medical and Hospital Care Act (PERS Health Plan) with the City, the City will contribute an amount equal to the PEMCHA statutory minimum) towards the payment of premiums for retiree health insurance under the Program.

B. If City No Longer in PERS Health Plan
Should the City withdraw from the PERS Health Plan during the term of this agreement, the City and Associations shall meet to determine what the monthly contributions toward the new medical health plan would be and when it would be effective.

IV. RETIREE DENTAL INSURANCE BENEFIT
Employees that retire directly from City employment, shall be able to participate in a City Retiree Dental Insurance Plan based on retiree rates. This Plan shall include coverage for the retiree and eligible family members. The City shall not contribute to the monthly premium.

V. EMPLOYEE HEALTH BENEFITS COMMITTEE
A. New Health Benefit Plan — Meet and Confer
Should a new health benefit plan be selected by the City (medical and/or dental) the City agrees to meet and confer over how the City's current medical and dental insurance monthly premium contribution shall be applied to any new health benefit plan.
13063789.1 WE020-099 19
VI. RETIREE HEALTH SAVINGS PLAN
** The RHS Plan will be subject to regulatory and provider regulations ** A. Employee Contribution $25 per month minimum
B. Employer Contribution $100 per month
C. Employer Lump Sum RHS Contribution:

1. Employee must be a full-time West Covina City employee as of July 1, 2006 to qualify for this benefit

2. Employee must take a service or disability retirement from the City of West Covina to qualify for this benefit.

3. A lump sum RHS contribution to the Plan to be paid by the City at the time of the qualifying employee's retirement (In the event of death prior to retirement lump sum paid immediately to spouse/dependents from the Plan.)

4. To obtain the lump sum benefit employee must retire from the City of West Covina by July 1, 2017, or after the first pay period following the employee's 62th birthday, whichever comes first. Unit employees who are age 62 within the first six months of the program shall have six months beyond their 62th birthday to retire before losing any lump sum entitlement.

5. Employees working beyond the sunset provisions under section C4 above will have their lump sum amount reduced by $900 each year after the 10- year/age 62 provision until they retire.

6. AMOUNT OF BENEFIT
*Employee's Years of Service
As of 7/1/07
Amount of
Lump Sum Payment
5 — 9 years
More than 9 years — 14 years
More than 14 years – 19 years
More than 19 years
$200 per year
$400 per year
$600 per year
$800 per year
(maximum benefit $25,000)
* Break in service cannot exceed one year to qualify for continuous full-time service credit. Part-time hours do not count toward service credit.

VII. SECTION 125 PLAN
A. The City has established a program consistent with Section 125 of the IRS Code, which enables employees to voluntarily use pre-tax earnings for medical, dental, vision, and dependent care expenses.

B. It is understood by the parties that participation in the Plan is voluntary for 13063789.1 WE020-099 20
employees and the City will not be obligated to contribute to pay any employee costs who participate in the Plan.

VIII. LIFE INSURANCE
A. Term Policy - Mid-Management Unit Employees
The City shall provide all mid-management unit employees a term life insurance policy in the amount of $100,000 while employed and a post-retirement death benefit of $10,000.

IX. LONG TERM DISABILITY INSURANCE
A. Benefit
The City shall provide for all unit employees a long term disability insurance (LTD) plan, which provides sixty percent (60%) of monthly earnings, to a maximum benefit of $5,000 per month. Coverage becomes effective on the later of: 1) 180 days; or 2) the date your accumulated sick leave payments end, if applicable.

Coverage after 90 days may be purchased by the employee through payroll deduction.

B. More Specific Information
More specific information is set forth in the City of West Covina's Group Long Term Disability Plan booklet, available in the City's Risk Management Department.

X. UNIFORM ALLLOWANCE
Senior Code Enforcement Officers, Communications Supervisors, Deputy Fire Marshals, Forensic Specialist Supervisors, Code Enforcement Supervisors, Records Supervisors, Records Manager and the Communication Managers shall receive a Uniform Allowance of six hundred dollars ($600) per year. Such allowance shall be paid in the month of January of each year.

XI. UNIFORM REQUIREMENTS
Unit employees who are required to wear uniforms or who are provided uniform allowance must wear uniform on duty unless permission to do otherwise has been received from the immediate supervisor. Employees who are on duty and do not comply with uniform requirements shall be subject to disciplinary action.

XII. TUITION REIMBURSEMENT PROGRAM
A. Maximum Reimbursement — Mid-Management Employees
Mid-Management unit employees' maximum annual tuition reimbursement (including books) shall be one thousand five hundred dollars ($1,500.00) per fiscal year.
13063789.1 WE020-099 21
B. Administrative Policy
The specific details of the Tuition Reimbursement Program are set forth in Administrative Policy approved on August 13, 1992, and as amended thereafter.

C. Reimburse City If Terminate Within Two Years — Mid-Management Employee

1. Any Mid-Management employee who received tuition reimbursement and terminates (excluding layoffs) within two (2) years after receiving reimbursement must pay back reimbursed monies to City at termination.

2. Mid-Management employee reimbursement shall be based on pro-rated monthly basis over a 24-month period.

XIII. MILEAGE REIMBURSEMENT — PRIVATE VEHICLE
A. Using Private Vehicles for Approved City Business
The City shall pay mileage reimbursement for City employees using private vehicles for authorized City business approved by management.

B. Mileage Reimbursement Rate
The mileage reimbursement rate shall be the rate set forth by the IRS.

C. Administrative Policy
The specific details of the mileage reimbursement policy is set forth in Administrative Policy approved on February 8, 2003, and amended thereafter.

XIV. STATE DISABILITY INSURANCE
The City agrees to make available at the employee's expense, SDI as provided through the State of California. This provision is new for FY 2014-2015 and will be implemented within 30 days of passage by the City Council.

XV. MISUSE OF BENEFITS
Employees who fraudulently gain or fraudulently attempt to gain for themselves or others by deception, omission, or fraud the benefits of the City's Workers' Compensation, retirement, medical, dental, or other insurance policies or any other benefit to which they would not otherwise be entitled shall be subject to: a) denial of requested benefits; and/or b) disciplinary action up to and including termination.

ARTICLE FIVE

LEAVE POLICIES
13063789.1 WE020-099 22
I. HOLIDAYS
A. Official Fixed Holidays

1. The City shall recognize the following days as official City fixed holidays.

President's Day
Memorial Day
Independence Day
Labor Day
Veteran’s Day
Thanksgiving Day

2. Fixed Holidays — Full Shift Leave With Pay
Each fixed holiday granted to employees shall be a full shift of up to ten (10) hours of time off with pay. Any additional time taken off above ten hours per each fixed holiday must be deducted from the employee's other leaves, such as vacation, floating holiday leave, or holiday compensatory time.

3. City Hall and most City departments will be permanently closed from Christmas Day through New Year's Day. The Christmas Day and New Year's Day holidays will be part of this closure and thus have been removed from the list of fixed holidays, with the exception of New Year's Day when it falls on a Sunday. In this case New Year's Day will be observed on the following Monday. Christmas Eve will only be recognized as a Holiday when it falls on a Monday through Thursday in any given year.

4. Each year employees will receive a separate bank of holiday hours that can only be used to cover their absence from work from December 25th through January 1st. The amount of these separate holiday hours granted to each employee will be based on the employee's normal work hours on these days. The employee must be an active employee of the City of West Covina on the above dates to receive these holiday hours.

5. Any employee required to work between December 25th and January 1st on their normal work day(s) will receive holiday compensatory time off or holiday pay based on actual hours worked up to a maximum of forty (40) hours. Communications Supervisors may earn up to sixty (60) hours of holiday compensatory time off or holiday pay based on actual hours worked.

6. Holiday in-lieu pay shall be limited to a maximum of twenty (20) hours per fiscal year. Any holiday in-lieu time in excess of twenty (20) hours must be taken as holiday compensatory time off.

7. Should the City eliminate the above compensated holiday closure from December 25th through January 1st, the following fixed holidays shall be recognized.
13063789.1 WE020-099 23
New Year's Day
Presidents' Day
Memorial Day
Independence Day
Labor Day
Veteran’s Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve (unless Christmas falls on a Saturday, Sunday, or Monday)
Christmas Day

8. Fixed Holidays — 10 Hours Leave With Pay
Each fixed holiday granted to employees shall be ten (10) hours of time off with pay.

B. Communications Supervisors Working on Fixed Holidays

1. Communications Supervisors who work on a fixed holiday shall earn holiday pay or holiday compensatory time, on the basis of one (1) hour pay or one (1) hour h o l i da y compensatory time for each hour worked up to a maximum of twelve (12) hours for that holiday.

C. Floating Holiday Leave (Previously Referred to as "Personal Leave")

1. In addition to the City's fixed holidays, Mid-Management employees shall be eligible to use up to forty (40) hours of Floating Holiday leave per each calendar year as approved by management.

2. Floating Holiday leave becomes usable January 1 of each calendar year and must be used by December 31 of the same calendar year. The hourly equivalent may not be paid in lieu of time off.

3. Floating Holiday leave may not be accumulated and carried over into the next calendar year. Any unused floating holiday leave time remaining at the end of each calendar year, if any, shall be null and void unless approved by City Manager.

4. If an employee is unable to use Floating Holiday leave due to work urgency, industrial injury, extended medical leave, special or pre-scheduled leave as authorized by management, the City Manager can authorize to carry over unused holiday leave balance for a period not to exceed six (6) months per fiscal year.

D. Floating Holiday Leave

1. New employees are not eligible to receive and use floating holiday leave until they have been continuously employed with the City for a period of 13063789.1 WE020-099 24
one (1) month.

2. New employees appointed after the beginning of the calendar year are entitled to floating holiday leave at a rate of 1.54 hours per pay period of full-time employment.

E. Floating Holiday Leave — Reinstated Employees
Reinstated employees shall receive floating holiday leave credit for all prior service in the current year in ascertaining the number of hours usable and when they may be used.

F. Floating Holiday Leave — Terminating Employees

1. Terminating employees who have not used all the floating holiday leave that they are entitled to shall be paid off at the rate of 1.54 hours per pay period of full time employment in the current calendar year.

2. If the terminating employees have taken more floating holiday leave time than they are entitled to, the amount of time taken in excess shall be deducted from vacation, sick leave pay-off, or salary when final payroll checks are computed.

G. Limitations on Holiday Leave
Holiday leave shall not apply to any employee hired on a part-time, temporary, extra help, hourly, or daily basis. A temporary employee, who is filling a full-time position, during the absence of a regular employee on a military leave of absence for military duty, shall be entitled to the same holidays as a regular employee.

H. Paid Status Eligibility
Employees are eligible to receive holiday leave with pay only if they are in a "paid status" on the regularly scheduled workday or shift immediately preceding the holiday and the regularly scheduled workday or shift immediately following the holiday. "Paid status" includes vacation, sick leave, holiday compensatory time, jury duty, and injured on duty.

I. Observation of Friday and Sunday Holidays

1. For those employees whose normal workweek is Monday through Thursday, when a holiday falls on a Sunday, the following Monday shall be deemed to be the holiday in lieu of the day observed.

When a holiday falls on a Friday, the preceding Thursday shall be deemed to be the holiday in lieu of the day observed.
13063789.1 WE020-099 25
J. Holidays Occurring on Regular Scheduled Day Off
For all other employees, when a holiday falls on a regularly scheduled day off, the employee shall be entitled to up to ten (10) hours leave time for the holiday based on the employee's regular work schedule. This time can be taken as either ten (10) hours "holiday in lieu" leave time or pay, at straight time at the employee's hourly rate of pay, at the discretion of the employee.

K. Holiday Scheduling
The City reserves the right to require employees to work on fixed holidays.

II. VACATION
A. Vacation Policy
It is the policy of the City that where possible employee vacations be taken annually in the year earned. The time during the year at which an employee may take vacation shall be determined by management, with due regard for the wishes of the employee and particular regard for the service needs of the City.

B. Vacation Leave Earned and Accumulated
Eligible employees shall earn and accumulate to a maximum vacation leave as follows:

Months of Service
Hours Accumulated
Per Pay Period
Hours Accumulated
Per Month Maximum Accruals
1 — 12* 3.08 6.67 240
13 —108 4.62 10.00 280
109 —120 4.92 10.67 288
121— 132 5.23 11.33 296
133 — 144 5.54 12.00 304
145 — 156 5.85 12.67 312
157 + 6.15 13.33 320
* At completion of 12 months add 40 hours
C. Limitation — Vacation Leave Accrual

1. Employees shall not be allowed to accrue vacation leave beyond the stated maximums.

2. No employee shall lose earned vacation leave because of work urgency as approved by management. Work urgency is defined as the department's need to have the employee at work to perform duty assignments for a specified period of time.

3. If an employee has reached the maximum allowed unused vacation leave balance, and is unable to take vacation leave due to work urgency, 13063789.1 WE020-099 26
industrial injury, extended medical leave, special or pre-scheduled leave as authorized by management, and is not eligible to cash out vacation leave per the provisions of this Section, the Human Resources Director shall approve a waiver of the maximum allowed unused balance for a period not to exceed six (6) months per fiscal year.

D. Vacation Leave Accrual for Holidays
When a fixed holiday falls within a scheduled vacation period, absence on that day shall be charged to holiday hours. An employee must be on paid status on the day before and after the holiday to be compensated for the holiday.

E. Payment for Unused Vacation Leave Time at Termination Any employee who is terminating his/her employment, shall be paid for accrued vacation leave time as of the effective date of termination.

F. Payment for Unused Vacation

1. Eligibility
Upon request of the employee and the department head and with approval of the City Manager, in order to address unusual or emergency conditions, an employee may be paid the straight time daily equivalent of his/her salary in lieu of vacation time off. Such payment shall be for no more than forty (40) hours in any one calendar year, except as otherwise provided herein.

2. Mid-Management Unit Employees
a. Mid-Management Unit employees with less than five (5) years City service, exempt or non-exempt, may receive payment in lieu of up to eighty (80) hours of accumulated vacation time in any one fiscal year upon filing a written request with the Finance Department five days prior to requested date of issuance of the check, upon approval of their department head.
b. Mid-Management Unit employees with five (5) or more years of City service, exempt or non-exempt, may receive payment in lieu of up to one hundred twenty 120 hours accumulated vacation time in any one fiscal year upon filing a written request with the Finance Department five (5) days prior to requested date of issuance of the check, upon approval of their department head.
c. Employees must have a minimum of one hundred (160) hours of accumulated vacation hours to buy back vacation leave.
d. Vacation buy back may only occur twice during any fiscal year.

G. Vacation Leave — Reinstated/Reemployed Employees
Any employee who is reinstated or reemployed under the provisions of these rules shall accrue vacation at the same rate as prior to his/her termination. 13063789.1 WE020-099 27
H. Vacation Leave — New Employees

1. New employees — Upon completion of six (6) consecutive months of fulltime service, may be credited with one-half of the annual earnings and may begin using such accrual. Thereafter, employees may use vacation as they complete each month of service.

2. Each Mid-Management employee shall be granted an additional forty (40) hours of vacation leave with pay, upon completion of one year of employment, at the employee's first anniversary date. Additional vacation, based on length of service, will accrue pursuant to these rules (see Article Five, Section II-B chart.)
III. ADMINISTRATIVE LEAVE — MID-MANAGEMENT
A. Amount of Administrative Leave
Mid-Management Unit employees, except Communications Supervisors and Deputy Fire Marshal, are eligible for a minimum of sixty (60) hours per year of Administrative Leave, pro-rata, based upon date-of-hire or entrance into a midmanagement position effective January 1 of each year.

B. Additional Administrative Leave — Mid-Management Only Additional Administrative Leave, based on the member's annual vacation earnings, may be granted by the Department Head. Such additional leave shall be calculated at the rate of up to twenty-five percent (25%) of the employee's annual earned vacation rate as of January 1 of each year.

C. Communications Supervisors and Deputy Fire Marshal — In Lieu of Administrative Leave

1. In lieu of Administrative Leave, Communications Supervisors and Deputy Fire Marshal shall receive overtime in accordance with the provisions of Article Three, Section V and VI.

D. Administrative Leave Policy
Employees may submit a request to the City Manager to carry over a maximum of forty (40) hours of unused Administrative Leave to the next calendar year; which must be used within six (6) months. Approval of requests are sole discretion of the City Manager.

IV. SICK LEAVE
A. Sick Leave Benefit
Sick leave is to be utilized by employees who are unable to work because of an injury or illness not arising out of the course of their employment, except as provided otherwise in this article.

B. Sick Leave Earned
13063789.1 WE020-099 28

1. Employees shall accrue ninety-six (96) hours of sick leave per calendar year.

2. Following completion of thirty (30) calendar days of continuous frill-time service, each City employee shall accrue 3.69 hours per pay period of sick leave pay. Thereafter for each pay period of service in which the employee has worked or has been paid for one-half (1/2) or more of the actual number of working hours in a pay period, he/she shall continue to accrue hours of credit for sick leave with pay.

3. Sick leave may be used by new employees following thirty (30) calendar days of employment.

4. Unused sick leave may be accumulated without limit.

C. Reinstatement of Sick Leave
Any employee who is reinstated to full-time City employment shall be given full credit for his/her unused accumulated sick leave at the time of termination, provided, however, that no payoff for accumulated sick leave was received upon termination.

1. Upon reemployment, an employee who has separated employment in good standing will have sick leave time reinstated in amount accumulated at the time of separation up to a maximum of 320 hours. In the event that through the course of continued employment accumulated sick leave exceeds 320 hours, payoff for such excess accumulations shall be in accordance with the payoff provisions of the program, but in no case shall the aggregate of such amount(s) exceed that provided by the policy.

D. Sick Leave Annual Payoff Program
The employee Sick Leave Annual Payoff Program shall only be made available to unit employees hired before July 1, 2025 and is administered as follows:

1. By November of each calendar year, the City will determine the amount of unused sick leave for each regular employee.

2. Sick leave used by an employee during each calendar year will be charged against the employee's current year earnings.

3. The maximum amount of sick leave hours eligible to be cashed each calendar year at the employee's current hourly rate is sixty (60) hours.

4. Each employee must carry over to a sick leave "bank" a minimum of thirtysix (36) current year unused hours in December.

5. If thirty-six (36) hours per calendar year of unused sick leave are not available, the number of unused hours must be carried over to the sick leave bank.
13063789.1 WE020-099 29

6. For employees with a minimum of seventy-six (76) hours of unused current year sick leave accrual, all hours above seventy-six (76) to a maximum of ninety-six hours of the current year's annual sick leave will automatically be transferred to the employee's RHS account.

7. Employee may opt to receive cash payment for any hours of unused current year sick leave accrual between thirty-six (36) and seventy-six (76) hours or leave these hours in their sick leave bank.

8. To qualify for this program, employees shall not be allowed to charge sick leave to other forms of paid leave.

E. Sick Leave Payoff Upon Termination
Sick leave is only paid upon termination to those Mid-Management employees hired before July 1, 2018. This supersedes Section 10.5.E in the Personnel Rules or its equivalent/successor language. Such payment will be for one third (1/3) of all sick leave accrued to the time of such termination at current compensation to a maximum of 400 hours and the remaining sick leave hours may be converted to CalPERS service credit as pursuant to CalPERS regulations. For those employees hired on or after July 1, 2018, such employees may covert unused sick leave hours upon termination to CalPERS service credit as pursuant to CalPERS regulations.

F. Use of Sick Leave

1. Approval
Sick leave can only be granted upon the approval of management or his/her designee in the case of bona fide illness or injury of the employee or in the event of the care or attendance of serious illness or death of a member of the employee's immediate family.

Employees may use sick leave for medical, dental, and vision care appointments but are encouraged to schedule such appointments that are non-emergency or routine on regular days off when possible. When using sick leave for non-emergency medical, dental, and vision care appointments employees will provide as much advanced notice as possible to the supervisor and attempt to schedule the appointments at a time so as to be the least disruptive to the work operations i.e. at the beginning or end of the shift.

2. Physician's Certificate on Use of Sick Leave
Management may require evidence in the form of a physician's certificate, or written statement, as to reason for any employee's absence of two (2) or more consecutive working days for which sick leave was requested. A failure to supply or provide said certificate or written statement shall be grounds for denial of sick leave pay and the imposition of such disciplinary action as may be deemed appropriate.

3. Physical Examination May be Required
13063789.1 WE020-099 30
Any employee absent from work, due to illness or accident, may be required by management to submit to and successfully complete a physical examination before returning to active duty. The physical examination will be conducted by a physician of the City's choice, with all costs to be paid by the City.

G. Use of Sick Leave — Care of Immediate Family

1. No more than forty-eight (48) hours of sick leave within any calendar year may be granted to an employee for the care or attendance upon members of his/her immediate family.

2. The phrase "immediate family," for the use of sick leave, is defined as spouse, domestic partner, parent, grandparent, brother, sister, child, stepchild, grandchild, and in-laws.

H. Temporary Disability

1. A City employee who is entitled to temporary disability indemnity under Division 4, Part 2, Ch. 2 of the California Labor Code may elect to take that number of days or portions of days of his/her accumulated sick leave, or his/her accumulated vacation, as when added to his/her disability indemnity will result in payment to him/her of his/her full salary.

2. When his/her accumulated sick leave, or vacation, or both are exhausted, he/she is still entitled to receive disability indemnity.

I. Sick Leave Limitations
No employee shall be entitled to sick leave with pay while absent from duty on account of the following causes:

1. Sickness or disability sustained while on leave of absence, other than regular vacation leave or sick leave.

2. Disability or illness arising from compensated employment other than with the City of West Covina.

J. Sick Leave During Vacation
Sick leave shall not be used in lieu of or to extend vacation leave. However, an employee who becomes seriously ill on an approved vacation may contact his/her department head and request that sick leave be granted in lieu of vacation for the period of illness. Management has discretion in approving or disapproving such request.

K. Holiday During Sick Leave
Observed holidays occurring during sick leave shall not be deducted from employee's sick leave time.
13063789.1 WE020-099 31
L. Use of Sick Leave to Offset Disability Retirement
No employee shall use sick leave days to offset the date of disability retirement.

The effective date of disability retirement shall be as soon as practicable alder the City's physician has determined that the employee can no longer perform the duties of his/her or an alternate position.

V. WORK RELATED DISABILITY LEAVE
A. Injury/Illness Arising Out Of and In The Course of Job Duties Whenever employees of the City are disabled, whether temporarily or permanently, by injury or illness arising out of and in the course of their duties, they shall be entitled, regardless of their period of service with the City, to leave of absence while so disabled, without loss of salary.

B. Temporary Disability Compensation

1. Temporary disability compensation, if any, being considered as and credited to salary for this purpose — for the period of such disability, but not exceeding one (1) year, or until such earlier date as they are determined to be permanent and stationary and unable to return to their usual and customary duties.

2. The leave of absence hereby granted shall be in addition to, and shall not be charged to or deducted from, accumulated sick leave except as provided here.

3. Such leave, however, shall not be paid for more than three (3) days unless and until such employees are determined by the City to be legally entitled to receive benefits under the Workers' Compensation Law of the State of California based upon such injury or illness. When and while applicable, this section shall supersede the provisions of the Grievance Procedure.

4. C. Salary Step Increases During Leave
Relative to unit employees, (1) promotion or step increases which would have come due during a disability leave shall take effect upon the day the employee returns to regular duties in accordance with existing rules; (2) holidays occurring during disability shall not be counted as disability leave days, but shall be considered as holidays for which time off has been utilized; and (3) vacation and sick leave benefits shall continue to accrue during periods of industrial disability leaves.

D. Review of Safety Committee
The first three (3) work days of absence of unit employees due to a disability shall 13063789.1 WE020-099 32
be charged to the employee's usable accumulation of sick leave or other time off benefits; provided, however, that the Safety Committee or its sub-committee, upon request of the employee, shall review the circumstances of the injury. If the Safety Committee rules that the employee had no possible opportunity to prevent or reduce the injury through any alternative action, disability time off charged to the employee's time off benefits may be restored. Such restorations shall be limited to causes where no danger could have been anticipated or precautions and actions taken by the employee to prevent or reduce the injury. Appeal of Safety Committee determinations provided for in this section shall be made to the City Manager, whose decision shall be final.

VI. BEREAVEMENT LEAVE
Bereavement leave up to forty (40) hours per occurrence will be available to an employee in the event of the death of said employee's immediate family member, which is defined as a grandparent, parent, spouse, domestic partner, in-laws, child, stepchild, grandchild, brother, or sister. If additional bereavement leave is necessary, sick leave may be used as approved by the Department Head. Evidence of proof may be requested.

VII. MILITARY LEAVE
A. State Military and Veteran's Code
Military leave with pay shall be granted in accordance with Section 395 of the State Military and Veteran's Code.

B. Inactive Military Service

1. Any unit employee who is on inactive duty such as scheduled reserve drill periods, and who has been in the service of the City for a period not less than one year immediately prior to the day on which the absence begins shall be entitled to receive his/her salary or compensation as such public employee for the first thirty (30) calendar days of any such absence.

2. Pay for such purposes shall not exceed thirty (30) days in any one year of City service. All service of said public employee in the recognized military service shall be counted as City service.

3. The City may grant a military leave of absence without pay for an indefinite period of time to any employee who is called into active military service even though the employee does not meet the one (1) year of continuous service requirements.

C. Active Military Service

1. Each full time officer or employee of the City who has been or is called to active military service with the Armed Forces of the United States in connection with the activation of the Military Reserves shall be entitled to 13063789.1 WE020-099 33
military leave with full pay for the period of absence on military service in excess of the period covered by said Rule 10, Section 10.26.

2. The amount of pay each such employee shall be entitled to receive from the City for said additional period of military leave shall be the difference between the gross pay and allowances actually received by the officer or employee from the Unites States for such service and the gross wages that said employee would have received from the City Of West Covina if he or she had not been called to active military duty, subject to all necessary and appropriate deductions and withholdings.

3. The City shall also provide continued health and dental benefits to the employees' dependents, provided that the dependents were covered for those benefits prior to the employee being called to active duty. Further, contributions to deferred compensation from the Cafeteria Plan shall not be made during the time of activation.

4. The City shall not pay any wage or benefit provided for in this resolution until and unless the officer or employee who requests such payment provides satisfactory proof and documentation of eligibility to receive payment in accordance with procedures established by the City Manager.

VIII. JURY DUTY
A. Jury Duty Policy
No deductions shall be made from the salary of an employee while on jury duty if he/she has waived or remitted to the City the fee for jury duty paid for hours the employee is scheduled to work. If he/she has not so waived or remitted the jury fee, he/she shall be paid only for the time actually worked in his/her regular position. An employee accepted for jury duty shall immediately notify management in writing whether or not he/she waives or remits his/her jury fee to the City.

B. Jury Fees Returned to the City
The City will grant an employee required to serve on jury duty, or to report for examination to serve on jury duty, up to a maximum of one hundred sixty (160) hours paid leave for such purposes during any three (3) consecutive years of employment. All fees received by the employee for jury duty, exclusive of mileage, shall be remitted to the City. City Administrative procedures will govern further details of this program.

IX. FAMILY CARE LEAVE
A. Birth or Adoption
Leaves due to pregnancy or subsequent to the birth or adoption of a child for parental care purposes, will be granted for a reasonable period of time by the City Manager, provided such period, including paid leave and leave without pay, shall not exceed four months. Such leave shall not be conditioned on whether the employee is medically disabled but must be directly associated with the birth or adoption of a child.
13063789.1 WE020-099 34
B. Family Illness
Leaves due to serious health condition of a covered family member as defined under applicable California and federal law of an employee may be granted for a reasonable period of time by the City Manager, provided such period including paid and unpaid leave, shall not exceed twelve (12) weeks in any twelve (12) month period. Only those employees with at least one year of continuous City employment shall be eligible. Certification from a health care provider that the employee's leave is necessary and the prospective length of such leave may be required upon request. Family care leave shall be administered in a manner consistent with Sections 12945, 12945.2 and 19702.3 of the California Government Code. California law shall prevail unless preempted by federal law.

C. Use of Paid Leave

1. Paid benefit time such as vacation, personal leave days, holiday compensatory time and administrative leave may be taken during any family leave period so long as the total time off does not exceed twelve (12) weeks. Such leave must be used prior to an employee taking leave without pay except during the disability period of a female employee which is in conjunction with the birth of a child. Sick leave may only be used during the disability period or as provided under Personnel Rules. All employees on family care leave are entitled to return to the same or comparable position.

2. More specific details on the Family Medical Leave Policy is set forth in the City's Administrative Policy on the subject (dated 1/3/94 & 4/6/94) and as amended thereafter and City Personnel Rules.

X. SPECIAL LEAVE OF ABSENCE WITH PAY
When an employee has exhausted all sick leave and vacation time to which he/she is entitled, the City Council may, upon showing of good cause and justifiable and deserving circumstances, grant to such employee a leave of absence with pay for a period not exceeding six (6) months and subject to such conditions as the City Council may deem advisable. If the special leave of absence request is in relation to an employee’s disability accommodation, then the leave shall be determined through the interactive process on a case-by-case basis. If temporary disability payments are paid to such employee during any such leave of absence with pay, they shall be credited to and considered a part of his/her salary, and the City shall pay only the difference which when added thereto would equal his/her full salary.

XI. LEAVES OF ABSENCE WITHOUT PAY
A. Unauthorized Absence — Automatic Termination
Any employee absent from his/her job for more than two (2) working days without prior permission of the department head, shall be considered to have automatically terminated his/her employment with the City, unless such leave is extended as approved by management for mitigating circumstances. 13063789.1 WE020-099 35
B. Unauthorized Absence — Other Disciplinary Action
Any unauthorized absence may be cause for disciplinary action.

C. Authorized Absence

1. Upon the request of the employee and the recommendation of the appointing authority, a leave of absence without pay may be granted by the Council or City Manager to an employee, who immediately preceding the effective date of such leave, shall have completed at least one (1) year of continuous service.

2. An employee shall not be entitled to a leave of absence as a matter of right, but only upon good and sufficient reason.

3. If the leave without pay request is in relation to a disability accommodation, then the leave will be determined through the interactive process on a caseby-case basis without the aforementioned restrictions.

D. Leave of Absence Without Pay – Duration

1. Request for leave of absence without pay shall be made as prescribed by the Human Resources Director, and shall state specifically the reasons for the request, the date when leave is desired to begin, and the probable date of return to work.

2. The Human Resources Director may approve the request of leave of absence without pay, of one hundred twenty (120) calendar days or less upon the recommendation of Department Head.

3. The City Manager may approve, upon recommendation of the Department Head, requests of more than one hundred twenty (120) calendar days, not to exceed one (1) full year.

4. The City Manager may later, due to mitigating circumstances, extend such leave of absence without pay for one (1) additional full year with the approval of the Department Head.

5. A physician statement shall be required of any employee who requests leave of absence without pay as a result of medical conditions.

6. If the leave without pay request is in relation to a disability accommodation, then the leave will be determined through the interactive process on a caseby-case basis without the aforementioned restrictions.

E. Leave of Absence — Employee Injured on Job
The City Council may grant a leave of absence without pay for an indefinite period of time to any employee who is injured on the job, or has a serious illness even though the employee does not meet the one-year of continuous service 13063789.1 WE020-099 36
requirements.

F. Accrual of Benefits
Leave of absence without pay granted by the City shall not be construed as a break in service of employment, and rights accrued at the time leave is granted shall be retained by the employee; however, vacation credits, sick leave credits, increases in salary and other similar benefits shall not accrue to a person granted such leave during the period of absence. An employee reinstated after leave of absence without pay shall receive the same step in the salary range he/she received when he/she began his/her leave of absence. Time spent on such leave without pay shall not count toward service for increases within the salary range, and the employee's salary anniversary date shall be set forward one month for each thirty (30) consecutive leave days taken.

XII. FAILURE TO RETURN FROM LEAVE
A. Failure of the employee to return to his/her employment upon the termination of any authorized leave of absence shall constitute an automatic termination from City service of that employee, unless such leave is extended as approved by management for mitigating circumstances.

B. The City reserves the right to revoke or cancel any authorized leave for reasons, which the City finds to be sufficient.

ARTICLE SIX

GENERAL PROVISIONS
I. WAIVER PROVISION ON BARGAINING DURING TERM AGREEMENT Except as specifically provided for in this Agreement or by mutual agreement in writing during the terms of this Agreement, the Association hereby agrees not to seek to negotiate or bargain with respect to any matters pertaining to rates, wages, hours, and terms and conditions of employment covered by this Memorandum of Understanding.

During the term of this Agreement, the parties agree to meet and confer regarding updates to various policies and rules when requested by the City.

II. EMERGENCY WAIVER PROVISIONS
In the event of circumstances beyond the control of the City, such as acts of God, fire, flood, insurrection, civil disorder, national or local emergency, or similar circumstances as determined by management, the provisions of this Memorandum of Understanding which restrict the City's ability to respond to these emergencies shall be suspended for the duration of such emergency. After the emergency is over, the Association shall have the right to meet with the City regarding the impact on employees of the suspension of these provisions in this Memorandum of Understanding.
13063789.1 WE020-099 37
III. SEVERABILITY PROVISION
A. MOU Remains in Full Force and Effect
Should any article, section, subsection, subdivision, sentence, clause, phrase or provision of this Memorandum of Understanding be found in conflict or inconsistent with such applicable provisions of Federal or State law or otherwise held to be invalid, unenforceable, inoperative, void, or invalid by a court of competent jurisdiction, all other provisions of this Memorandum of Understanding shall remain in full force and effect for the duration of this Memorandum of Understanding.

B. Successor Provision
In the event any provision shall have been found to be inoperative, void or invalid as aforementioned, the City and the Association shall, upon the request of either party, meet and confer in an effort to agree upon a successor provision.

IV. PROVISIONS OF MEMORANDUM
A. Sole and Entire Memorandum of Understanding
It is the intent of the parties hereto that the provisions of this Memorandum of Understanding shall supersede all prior agreements and Memorandums of Understanding, oral or written, expressed or implied, between the parties, and shall govern their entire relationship of any and all rights or claims which may be asserted hereunder or otherwise. This Memorandum of Understanding is not intended to cover any matters preempted by Federal or State law.

The Parties reached agreement on a consolidated MOU to include all mutually agreed side letters signed between 2016 and 2020 with the intention of maintaining the existing terms and conditions of employment contained in the July 1st 2014 to June 30, 2015 MOU except as modified by said side letters and this MOU. Unless the Parties agreed otherwise in this MOU, if the terms and conditions contained in the consolidated MOU differ from those established in one or more of the side letters or in the July 1, 2014 to June 30, 2015 MOU, the terms of the former will prevail and the Parties will meet to correct the issue in the consolidated MOU. This paragraph is intended only to cover the initial term of the consolidated MOU and will become ineffective on June 30, 2024.

B. Personnel and Departmental Rules

1. It is understood and agreed that there exist within the City, in written form, Personnel and Departmental Rules.

2. Except as specifically modified by this Memorandum of Understanding (MOU) these rules and regulations and any subsequent amendments thereby, shall be in full force and effect.

3. Before any new or subsequent amendments to these Personnel and/or 13063789.1 WE020-099 38
departmental rules and regulations which directly affect wages, or significantly alter hours, and terms and conditions of employment are implemented, the City shall meet with the Association regarding such changes.

4. Nothing provided herein shall prevent the City from implementing such rules and regulations provided it has met with the Association as required.

V. AMENDMENTS TO MEMORANDUM OF UNDERSTANDING
The provisions of this Memorandum of Understanding can be amended, supplemented, rescinded, or otherwise altered only by mutual agreement in writing, hereafter signed by the designated representatives of the City and the Association.

VI. NOTICE OF FUTURE MEET AND CONFER
The City of West Covina and the Association shall endeavor to meet and confer five (5) months prior to the expiration of the current MOU.

VII. RATIFICATION AND IMPLEMENTATION
A. ACKNOWLEDGEMENT
The City and Association acknowledge that this Memorandum of Understanding shall not be in full force and effect until ratified by those Association members voting who are in classifications requested by each Association set forth in this Agreement and adopted in the form of a resolution by the City Council.

B. Mutual Recommendation
This Agreement constitutes a mutual recommendation by the parties hereto, to the City Council, that one or more ordinances and/or resolutions be adopted accepting its provisions and effecting the changes enumerated herein relating to wages, hours, fringe benefits, and other terms and conditions of employment for unit employees represented by each Association.

C. Ratification
Subject to the foregoing, this Memorandum of Understanding is hereby ratified by the authorized representatives of the City and the Association and entered into on , 2025.

D. Term of Memorandum of Understanding
The term of this Memorandum of Understanding shall be for a period of four (4) years, commencing on July 1, 2024, and terminating after June 30, 2028.

13063789.1 WE02-099
APPENDIX “A”

CITY OF WEST COVINA MID-MANAGEMENT EMPLOYEE UNIT
The following are those classifications that have been recognized by the City to be assigned to the Mid-Management Unit:

JOB TITLES/CLASSIFICATIONS
Accounting Manager
Assistant Finance Director
Assistant to the City Manager
Code Enforcement Manager Code
Enforcement Supervisor
Communications Manager *
Communications Supervisor *
Community Services Manager
Deputy Community Development Director
Deputy Community Services Director
Deputy Fire Marshal *
Deputy Director of Public Works
Economic Development/Housing Manager
Economic Development Project
Coordinator Fire Marshall
Forensic Specialist Supervisor
Human Resources Manager
Information Technology Manager
Management Analyst I, II
Human Resources Analyst I, II
Park Maintenance Supervisor
Planning Manager
Police Administrative Services Manager
Police Records Supervisor
Police Records Manager
Principal Planner
Project Manager
Public Services Manager
Public Works Superintendent
Purchasing Manager
Recreation Services Supervisor Recreation
Superintendent
Senior Citizens Services Supervisor Senior
Human Resources Analyst
Senior Planner
Street Maintenance Supervisor
* Communications Managers, Communications Supervisors, and the Deputy Fire Marshal receive overtime pay and do not qualify for Administrative Leave benefits. 44 APPENDIX B
Effective November 22, 2025 - 2 % COLA , 3% Step 6*

MONTHLY PAY RANGE
POSITION TITLE GRADE CODE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 ACCOUNTING MANAGER MM21 $7,234 $ 9,768 $ 10,061
ASSISTANT FINANCE DIRECTOR MM31 $12,820 $ 13,461 $ 14,123 $ 14,841 $ 15,584 $ 16,052 ASSISTANT TO THE CITY MANAGER MM25 $7,547 $ 10,190 $ 10,496 CODE ENFORCEMENT MANAGER MM27 $8,164 $ 11,058 $ 11,390
CODE ENFORCEMENT SUPERVISOR MM05 $5,798 $ 7,826 $ 8,061 COMMUNICATIONS MANAGER MM12 $6,740 $ 8,987 $ 9,257
COMMUNICATIONS SUPERVISOR MM03 $5,607 $ 7,574 $ 7,801
COMMUNITY SERVICES MANAGER MM19 $6,739 $ 9,097 $ 9,370
DEPUTY COMM DEVELOPMENT DIRECTOR MM13 $9,276 $ 12,523 $ 12,899 DEPUTY COMM SERVICES DIRECTOR MM07 $8,333 $ 11,251 $ 11,589 DEPUTY FIRE MARSHAL MM14 $6,439 $ 7,826 $ 8,061
DEPUTY DIRECTOR OF PUBLIC WORKS MM33 $10,577 $ 11,134 $ 11,720 $ 12,336 $ 12,986 $ 13,376 ECON DEVELOPMENT PROJECT COORDINATOR MM16 $6,136 $ 8,284 $ 8,533 ECON DEVELOPMENT/HOUSING MANAGER MM26 $8,163 $ 11,022 $ 11,353 FIRE MARSHAL MM25 $7,549 $ 10,190 $ 10,496
FORENSIC SPECIALIST SUPERVISOR MM18 $8,652 $ 9,084 $ 9,538 $ 10,016 $ 10,517 $ 10,833 HUMAN RESOURCES MANAGER MM20 $8,164 $ 11,058 $ 11,390
INFORMATION TECHNOLOGY MANAGER MM28 $8,976 $ 11,342 $ 11,682 MANAGEMENT ANALYST I MM01 $4,929 $ 6,651 $ 6,851
MANAGEMENT ANALYST II MM16 $6,136 $ 8,284 $ 8,533
PARK MAINTENANCE SUPERVISOR MM06 $5,831 $ 7,873 $ 8,109 PLANNING MANAGER MM29 $8,657 $ 11,687 $ 12,038
POLICE ADMIN SERVICES MANAGER MM22 $7,242 $ 9,776 $ 10,069 POLICE RECORDS MANAGER MM18 $8,652 $ 9,084 $ 9,538 $ 10,016 $ 10,517 $ 10,833 POLICE RECORDS SUPERVISOR MM04 $5,789 $ 7,812 $ 8,046
PRINCIPAL PLANNER MM23 $7,280 $ 9,829 $ 10,124
PROJECT MANAGER MM08 $9,139 $ 11,109 $ 11,442
PUBLIC SERVICES MANAGER MM24 $7,541 $ 10,180 $ 10,485
PUBLIC WORKS SUPERINTENDENT MM30 $8,874 $ 11,979 $ 12,338 PURCHASING MANAGER MM17 $6,448 $ 8,707 $ 8,968
RECREATION SERVICES SUPERVISOR MM02 $5,451 $ 7,359 $ 7,580 RECREATION SUPERINTENDENT MM11 $6,607 $ 8,920 $ 9,188
SENIOR CITIZEN'S SERV SUPERVIS MM02 $5,451 $ 7,359 $ 7,580 SENIOR HUMAN RESOURCES ANALYST MM32 $7,142 $ 7,499 $ 7,874 $ 8,268 $ 8,682 $ 8,942 SENIOR PLANNER MM29 $6,343 $ 8,564 $ 8,821
STREET MAINTENANCE SUPERVISOR MM09 $5,942 $ 8,022 $ 8,263 HUMAN RESOURCES ANALYST I MM34 $5,363 $ 7,243 $ 7,460
HUMAN RESOURCES ANALYST II MM08 $5,864 $ 7,916 $ 8,153
*Eligible for Step 6 based on employees hire date/next evaluation date for Fiscal Year 2025-26.

APPENDIX B
Effective July 4, 2026 - 2 % COLA , 3% Step 7

MONTHLY PAY RANGE
POSITION TITLE GRADE CODE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 ACCOUNTING MANAGER MM21 $ 7,379 $9,963 $10,262 $10,570
ASSISTANT FINANCE DIRECTOR MM31 $ 13,076 $ 13,730 $ 14,405 $ 15,138 $15,896 $16,373 $16,864 ASSISTANT TOTHE CITY MANAGER MM25 $ 7,698 $10,394 $10,706 $11,027 CODE ENFORCEMENT MANAGER MM27 $ 8,327 $11,279 $11,618 $11,967 CODE ENFORCEMENT SUPERVISOR MM05 $ 5,914 $7,983 $8,222 $8,469 COMMUNICATIONS MANAGER MM12 $ 6,875 $9,167 $9,442 $9,725 COMMUNICATIONS SUPERVISOR MM03 $ 5,719 $7,725 $7,957 $8,196 COMMUNITY SERVICES MANAGER MM19 $ 6,874 $9,279 $9,557 $9,844 DEPUTY COMM DEVELOPMENT DIRECTOR MM13 $ 9,462 $12,773 $13,157 $13,552 DEPUTY COMM SERVICES DIRECTOR MM07 $ 8,500 $11,476 $11,821 $12,176 DEPUTY FIRE MARSHAL MM14 $ 6,568 $7,983 $8,222 $8,469
DEPUTY DIRECTOR OF PUBLIC WORKS MM33 $ 10,789 $ 11,357 $ 11,954 $ 12,583 $13,246 $13,644 $14,053 ECON DEVELOPMENT PROJECT COORDINATOR MM16 $ 6,259 $8,450 $8,704 $8,965 ECON DEVELOPMENT/HOUSING MANAGER MM26 $ 8,326 $11,242 $11,580 $11,927 FIRE MARSHAL MM25 $ 7,700 $10,394 $10,706 $11,027
FORENSIC SPECIALIST SUPERVISOR MM18 $ 8,825 $ 9,266 $ 9,729 $ 10,216 $10,727 $11,050 $11,382 HUMAN RESOURCES MANAGER MM20 $ 8,327 $11,279 $11,618 $11,967 INFORMATION TECHNOLOGY MANAGER MM28 $ 9,156 $11,569 $11,916 $12,273 MANAGEMENT ANALYST I MM01 $ 5,028 $6,784 $6,988 $7,198
MANAGEMENT ANALYST II MM16 $ 6,259 $8,450 $8,704 $8,965 PARK MAINTENANCE SUPERVISOR MM06 $ 5,948 $8,030 $8,271 $8,519 PLANNING MANAGER MM29 $ 8,830 $11,921 $12,279 $12,647
POLICE ADMIN SERVICES MANAGER MM22 $ 7,387 $9,972 $10,270 $10,578 POLICE RECORDS MANAGER MM18 $ 8,825 $ 9,266 $ 9,729 $ 10,216 $10,727 $11,050 $11,382 POLICE RECORDS SUPERVISOR MM04 $ 5,905 $7,968 $8,207 $8,453 PRINCIPAL PLANNER MM23 $ 7,426 $10,026 $10,326 $10,636
PROJECT MANAGER MM08 $ 9,322 $11,331 $11,671 $12,021
PUBLIC SERVICES MANAGER MM24 $ 7,692 $10,384 $10,695 $11,016 PUBLIC WORKS SUPERINTENDENT MM30 $ 9,051 $12,219 $12,585 $12,963 PURCHASING MANAGER MM17 $ 6,577 $8,881 $9,147 $9,421
RECREATION SERVICES SUPERVISOR MM02 $ 5,560 $7,506 $7,732 $7,964 RECREATION SUPERINTENDENT MM11 $ 6,739 $9,098 $9,372 $9,653 SENIOR CITIZEN'S SERV SUPERVIS MM02 $ 5,560 $7,506 $7,732 $7,964 SENIOR HUMAN RESOURCES ANALYST MM32 $ 7,285 $ 7,649 $ 8,031 $ 8,433 $8,856 $9,121 $9,395 SENIOR PLANNER MM29 $ 6,470 $8,735 $8,997 $9,267
STREET MAINTENANCE SUPERVISOR MM09 $ 6,061 $8,182 $8,428 $8,681 HUMAN RESOURCES ANALYST I MM34 $ 5,470 $7,388 $7,609 $7,837 HUMAN RESOURCES ANALYST II MM08 $ 5,981 $8,074 $8,316 $8,565

APPENDIX B
Effective July 3, 2027 - 2 % COLA , 3% Step8

MONTHLY PAY RANGE
POSITION TITLE GRADE CODE STEP 1 STEP 2 STEP 3 STEP 4 STEP 5 STEP 6 STEP 7 STEP 8 ACCOUNTING MANAGER MM21 $ 7,527 $ 10,162 $ 10,467 $ 10,781 $ 11,104 ASSISTANT FINANCE DIRECTOR MM31 $ 13,338 $ 14,005 $ 14,693 $ 15,441 $ 16,214 $ 16,700 $ 17,201 $ 17,717 ASSISTANT TO THE CITY MANAGER MM25 $ 7,852 $ 10,602 $ 10,920 $ 11,248 $ 11,585 CODE ENFORCEMENT MANAGER MM27 $ 8,494 $ 11,505 $ 11,850 $ 12,206 $ 12,572 CODE ENFORCEMENT SUPERVISOR MM05 $ 6,032 $ 8,143 $ 8,386 $ 8,638 $ 8,897 COMMUNICATIONS MANAGER MM12 $ 7,013 $ 9,350 $ 9,631 $ 9,920 $ 10,218 COMMUNICATIONS SUPERVISOR MM03 $ 5,833 $ 7,880 $ 8,116 $ 8,360 $ 8,611 COMMUNITY SERVICES MANAGER MM19 $ 7,011 $ 9,465 $ 9,748 $ 10,041 $ 10,342 DEPUTY COMM DEVELOPMENT DIRECTOR MM13 $ 9,651 $ 13,028 $ 13,420 $ 13,823 $ 14,238 DEPUTY COMM SERVICES DIRECTOR MM07 $ 8,670 $ 11,706 $ 12,057 $ 12,420 $ 12,793 DEPUTY FIRE MARSHAL MM14 $ 6,699 $ 8,143 $ 8,386 $ 8,638 $ 8,897 DEPUTY DIRECTOR OF PUBLIC WORKS MM33 $ 11,005 $ 11,584 $ 12,193 $ 12,835 $ 13,511 $ 13,917 $ 14,334 $ 14,764 ECON DEVELOPMENT PROJECT COORDINATOR MM16 $ 6,384 $ 8,619 $ 8,878 $ 9,144 $ 9,418 ECON DEVELOPMENT/HOUSING MANAGER MM26 $ 8,493 $ 11,467 $ 11,812 $ 12,166 $ 12,531 FIRE MARSHAL MM25 $ 7,854 $ 10,602 $ 10,920 $ 11,248 $ 11,585 FORENSIC SPECIALIST SUPERVISOR MM18 $ 9,002 $ 9,451 $ 9,924 $ 10,420 $ 10,942 $ 11,271 $ 11,610 $ 11,958 HUMAN RESOURCES MANAGER MM20 $ 8,494 $ 11,505 $ 11,850 $ 12,206 $ 12,572 INFORMATION TECHNOLOGY MANAGER MM28 $ 9,339 $ 11,800 $ 12,154 $ 12,518 $ 12,894 MANAGEMENT ANALYST I MM01 $ 5,129 $ 6,920 $ 7,128 $ 7,342 $ 7,562 MANAGEMENT ANALYST II MM16 $ 6,384 $ 8,619 $ 8,878 $ 9,144 $ 9,418 PARK MAINTENANCE SUPERVISOR MM06 $ 6,067 $ 8,191 $ 8,436 $ 8,689 $ 8,950 PLANNING MANAGER MM29 $ 9,007 $ 12,159 $ 12,525 $ 12,900 $ 13,287 POLICE ADMIN SERVICES MANAGER MM22 $ 7,535 $ 10,171 $ 10,475 $ 10,790 $ 11,114 POLICE RECORDS MANAGER MM18 $ 9,002 $ 9,451 $ 9,924 $ 10,420 $ 10,942 $ 11,271 $ 11,610 $ 11,958 POLICE RECORDS SUPERVISOR MM04 $ 6,023 $ 8,127 $ 8,371 $ 8,622 $ 8,881 PRINCIPAL PLANNER MM23 $ 7,575 $ 10,227 $ 10,533 $ 10,849 $ 11,174 PROJECT MANAGER MM08 $ 9,508 $ 11,558 $ 11,904 $ 12,261 $ 12,629 PUBLIC SERVICES MANAGER MM24 $ 7,846 $ 10,592 $ 10,909 $ 11,236 $ 11,573 PUBLIC WORKS SUPERINTENDENT MM30 $ 9,232 $ 12,463 $ 12,837 $ 13,222 $ 13,619 PURCHASING MANAGER MM17 $ 6,709 $ 9,059 $ 9,330 $ 9,609 $ 9,897 RECREATION SERVICES SUPERVISOR MM02 $ 5,671 $ 7,656 $ 7,887 $ 8,123 $ 8,367 RECREATION SUPERINTENDENT MM11 $ 6,874 $ 9,280 $ 9,559 $ 9,846 $ 10,141 SENIOR CITIZEN'S SERV SUPERVIS MM02 $ 5,671 $ 7,656 $ 7,887 $ 8,123 $ 8,367 SENIOR HUMAN RESOURCES ANALYST MM32 $ 7,431 $ 7,802 $ 8,192 $ 8,602 $ 9,033 $ 9,303 $ 9,583 $ 9,870 SENIOR PLANNER MM29 $ 6,599 $ 8,910 $ 9,177 $ 9,452 $ 9,736 STREET MAINTENANCE SUPERVISOR MM09 $ 6,182 $ 8,346 $ 8,597 $ 8,855 $ 9,121 HUMAN RESOURCES ANALYST I MM34 $ 5,579 $ 7,536 $ 7,761 $ 7,994 $ 8,234 HUMAN RESOURCES ANALYST II MM08 $ 6,101 $ 8,235 $ 8,482 $ 8,736 $ 8,998

PROPOSED (REDLINE)

CITY OF WEST COVINA

CLASSIFICATION SPECIFICATION
Class Title: COMMUNITY SERVICES MANAGER
Bargaining Unit: MID-MANAGEMENT EMPLOYEES’ASSOCIATION
Class Code: CS MGR
Salary Grade: MM12 MM19
Salary: $79,284.00 - $107,028.00 $82,488.00 - $118,128.00 FLSA: EXEMPT
Date Established: JUNE 11, 2015 AUGUST 12, 2026

JOB SUMMARY
Under administrative direction, administers a variety of programs offered through the Community Services Department; participates in City activities involving human services, recreation services, socialservices or culturalservices programs for groups and individuals and does related work as required. Provides assistance to the Assistant City Manager and the Deputy Director of Community Services.

EXAMPLE OF DUTIES

ESSENTIAL JOB

FUNCTIONS
The duties listed below illustrate typical responsibilities for this position. Additional duties may be assigned if they are similar, related, or logically fit within the role.

1. Responsible for Prepares the development of the annual application for grants. The This responsibility includes the grant administration per grant in accordance with grant requirements for the following types of grants: Community Development Block Grant Funds related to Recreation/Community Services, park bond grant funds, transportation grants, recreation grants and other community service-oriented grants.

2. Plans, develops and implements programs and goals for comprehensive human services, recreation services, social services or cultural services programs to serve the needs of City residents.

3. Supervises staff involved in the daily administration of community services programs and is responsible for the selection, training and evaluation of staff.

5. Reconciles program expenditures, budgets, and grant records, authorizes and maintains records and works with federal, state and local representatives to assure compliance with funding guidelines.

ATTACHMENT NO. 4

7. Makes presentations and prepares financial, performance, and other necessary reports on various Departmental programs.

8. Conducts research and interacts with various public and private agencies in the resolution of issues regarding human services, recreation services, social services or cultural services programs.

9. Coordinates with other City departments and agencies on community service programs.

10. Represents the Department Director Deputy Community Services Director in his/her absence regarding community service issues.

11. Assists in planning and developing new capital improvement projects and the rehabilitation and management of various City facilities.

12. Assists with the coordination of Senior Citizens Commission, Community and Senior Services Commission, Sports Council, Youth Council and community meetings as assigned.

TYPICAL QUALIFICATIONS
Required Knowledge
Thorough knowledge of the theory, techniques and methods of organizing community services activities; knowledge of community organizations; knowledge of federal, state and local government laws and regulations; personnel administration, human service and social programming; modern methods of financing, budgeting, and facility development, rehabilitation and management.

MINIMUM REQUIREMENTS

EDUCATION
Bachelor's degree from an accredited college or university with major course work in planning, business administration, public administration, or closely related fields.

Graduation from an accredited college or university with a Bachelor’s degree in public administration, business administration, recreation and leisure services, or a field closely related.

EXPERIENCE
Four years of progressively responsible experience in public administration, community development, recreation or human services programming. Governmental experience is desirable.
• Minimum of three (3) years of progressively responsible professional experience in recreation or community services.
• At least three (3) years of supervisory or management experience, demonstrating responsibility for leading staff and overseeing operations.

SUBSTITUTION:

Qualifying experience may be substituted for the required Bachelor’s degree on a year-for-year basis, for a total of up to four (4) years.

OTHER / SPECIAL REQUIREMENTS
Licenses: Possession of or ability to obtain a valid California Class C Driver’s License with a satisfactory driving record is required prior to hire appointment.

AGENDA ITEM NO. 6

AMENDMENT
RECOMMENDATION:

It is recommended that the City Council adopt the following resolution:

RESOLUTION NO. 2026-88 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST

COVINA, CALIFORNIA, APPROVING THE APPLICATION FOR AND ACCEPTANCE OF GRANT

FUNDS FROM THE DEPARTMENT OF CALIFORNIA HIGHWAY PATROL CANNABIS TAX FUND GRANT PROGRAM, AUTHORIZING THE CITY MANAGER TO EXECUTE ALL GRANT DOCUMENTS, AND ADOPTING A BUDGET AMENDMENT FOR THE FISCAL YEAR COMMENCING JULY 1, 2026 AND ENDING JUNE 30, 2027 (2026-27 CTFGP LAW ENFORCEMENT GRANT) BACKGROUND:

The Legislature of the State of California has designated the California Highway Patrol (CHP) with the responsibility for the administration of the Cannabis Tax Fund Grant Program (CTFGP). The CHP organizes a competitive grant application process for this funding.

DISCUSSION:

The West Covina Police Department has been conditionally awarded a competitive Fiscal Year 2026-27 CTFGP Law Enforcement grant, totaling $135,069. As detailed in the Grant Agreement (see Attachment No. 1), this grant will fund Drug Recognition Expert (DRE) Instructor training for two sworn Officers, backfill overtime behind those trainings, 18 cannabis/drug enforcement overtime operations, the purchase and equipping of a Police vehicle dedicated to this project, and a community education campaign, with the overall goal to reduce and mitigate the impacts of cannabis and drug related crime and drug impaired driving in West Covina. The grant funds can only be used for these specific items approved by the grantors through June 30, 2027, and cannot supplant (replace) existing local funds.

The proposed resolution (Attachment No. 2) approves the application for and acceptance of the FY 2026-27 CTFGP Law Enforcement grant, and authorizes the City Manager to execute any and all grant agreements, including but not limited to the Grant Agreement with the California Department of Highway Patrol. The proposed resolution also authorizes the required budget amendments for this grant.

LEGAL REVIEW:

The City Attorney's Office has reviewed the resolution and approved it as to form and will review and approve the agreement as to form prior to execution.

Prepared by: Alex B. Houston, Police Executive Administrator Additional Approval:Karen Ogawa, Finance Director
Additional Approval: Roxanne E. Lerma, Assistant City Manager Fiscal Impact
FISCAL IMPACT:

The City will receive $135,069 for the FY 2026-27 CTFGP Law Enforcement grant, for the Police Department activities and items listed above. As detailed in the proposed budget amendment, Staff is recommending expenditure appropriations of this amount and balancing revenue appropriations in Fund 141. There is no match requirement, and when all grant purchases and reimbursements are complete, there will ultimately be no impact on the City General Fund.

Attachments
Attachment No. 1 - FY26-27 CTFGP Grant Agreement
Attachment No. 2 - Resolution No. 2026-88
CITY COUNCIL GOALS & OBJECTIVES:Protect Public Safety
State of California

DEPARTMENT OF CALIFORNIA HIGHWAY PATROL
GRANT AGREEMENT - Page 1 Award Number 30937

1. GRANT TITLE
FY26/27 CTFGP Law Enforcement - West Covina Police Department

2. NAME OF ORGANIZATION/AGENCY
West Covina Police Department

3. ORGANIZATION/AGENCY SECTION TO ADMINISTER GRANT
West Covina Police Department

4. PROJECT PERFORMANCE PERIOD
From: 07/01/2026 To: 06/30/2027

5. PURCHASE ORDER NUMBER

6. GRANT OPPORTUNITY INFORMATION DESCRIPTION
Law Enforcement grants provide financial assistance to allied agencies for the education, prevention, and the enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products.

The intent of the program is to educate the public regarding the dangers of impaired driving, enforce impaired driving laws on the roadway, and improve the Organization/Agency’s effectiveness through training and development of new strategies.

7. FUNDS ALLOCATED UNDER THIS GRANT AGREEMENT SHALL NOT EXCEED $135,069.00

8. TERMS AND CONDITIONS
The Grantee agrees to complete the Project, as described in the Project Description. The Grantee’s Grant Application, and the California Code of Regulations, Title 13, Division 2, Chapter 13, Sections 1890.00-1890.27, are hereby incorporated into this Grant Agreement by reference.

The parties hereto agree to comply with the Terms and Conditions of the following attachments:
• Schedule A – Project Description, Problem Statement, Goals and Objectives, and Method of Procedure • Schedule B – Detailed Budget Estimate
• Schedule B-1 – Budget Narrative
We, the officials named below, hereby swear, under penalty of perjury under the laws of the State of California, that we are duly authorized to legally bind the Grant recipient to the above-described Grant Terms and Conditions.

IN WITNESS WHEREOF, this Grant Agreement is executed by the parties hereto.

9. APPROVAL SIGNATURES
A. AUTHORIZED OFFICIAL OF ORGANIZATION/AGENCY
Name: Milan Mrakich
Title: City Manager
Phone: (626) 939-8401
Address: 1444 West Garvey Avenue South
West Covina, CA 91790
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
B. AUTHORIZED OFFICIAL OF CHP
Name: Elliotte Johnson Phone: (916) 843-4360
Title: Captain Fax: (916) 322-3169
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)
C. ACCOUNTING OFFICER OF CHP
Name: M. V. Fojas Phone: (916) 843-3531
Title: Commander Fax: (916) 322-3159
Address: 601 North 7th Street
Sacramento, CA 95811
E-Mail: [email protected]
___________________________ _______________
(Signature) (Date)

10. AUTHORIZED FINANCIAL CONTACT TO RECEIVE

REIMBURSEMENT PAYMENTS
Name: Alex Houston
Title: Police Executive Administrator Phone:
(626) 939-8401
Address: 1444 West Garvey Avenue South
West Covina, CA 91790
ATTACHMENT NO. 1

TERMS AND CONDITIONS
Grantee shall comply with the California Code of Regulations, Title 13, Division 2, Chapter 13 Section 1890, et seq. and all other Terms and Conditions noted in this Grant Agreement. Failure by the Grantee to comply may result in the termination of this Grant Agreement by the California Highway Patrol (hereafter referred to as State). The State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

A. EXECUTION

1. The State (the California Highway Patrol) hereby awards, to the Grantee, the sum of money stated on page one of this Grant Agreement. This funding is awarded to the Grantee to carry out the Project set forth in the Project Description and the terms and conditions set forth in this Grant Agreement.

2. The funding for this Grant Agreement is allocated pursuant to California Revenue and Taxation Code Section 34019(f)(3)(B). The Grantee agrees that the State’s obligation to pay any sum under this Grant Agreement is contingent upon availability of funds disbursed from the California Cannabis Tax Fund to the State. If there is insufficient funding, the State shall have the option to either: 1) terminate this Grant Agreement; whereby, no party shall have any further obligations or liabilities under this Grant Agreement, or 2) negotiate a Grant Agreement Amendment to reduce the grant award and scope of work to be provided under this Grant Agreement.

3. The Grantee is not to commence or proceed with any work in advance of receiving notice that the Grant Agreement is approved. Any work performed by the Grantee in advance of the date of approval by the State shall be deemed volunteer work and will not be reimbursed by the State.

4. The Grantee agrees to provide any additional funding, beyond what the State has agreed to provide, pursuant to this Grant Agreement, and necessary to complete or carry out the Project, as described in this Grant Agreement. Any modification or alteration of this Grant Agreement, as set forth in the Grant Application submitted by the Grantee and on file with the State, must be submitted in writing thirty (30) calendar days in advance to the State for approval.

5. The Grantee agrees to complete the Project within the timeframe indicated in the Project Performance Period, which is on page one of this Grant Agreement.

B. PROJECT ADMINISTRATION

1. The Grantee shall submit all reimbursements, progress, performance, and/or other required reports concerning the status of work performed in furtherance of this Grant Agreement on a quarterly basis, or as requested by the State.

2. The Grantee shall provide the State with a final report showing all Project expenditures, which includes all State and any other Project funding expended, within sixty (60) calendar days after completion of this Grant Agreement.

3. The Grantee shall ensure all equipment which is purchased, maintained, operated, and/or developed is available for inspection by the State.

4. Equipment purchased through this Grant Agreement shall be used for the education, prevention, and enforcement of impaired driving laws, unless the Grantee is funding a portion of the purchased price not dedicated to impaired driving and that portion is not part of the Project costs.

Equipment purchased under this Grant Agreement must only be used for approved Projectrelated purposes, unless otherwise approved by the State in writing.

5. Prior to disposition of equipment acquired under this Grant Agreement, the Grantee shall notify the State via e-mail, and by telephone, by calling the California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit at (916) 843-4360.

TERMS AND CONDITIONS
C. PROJECT TERMINATION

1. Grantee or the State may terminate this Grant Agreement at any time prior to the commencement of the Project. Once the Project has commenced, this Grant Agreement may only be terminated if the party withdrawing provides thirty (30) calendar days written notice of their intent to withdraw.
a. If by reason of force majeure the performance hereunder is delayed or prevented, then the term end date may be extended by mutual consent for the same amount of time of such delay or prevention. The term “force majeure” shall mean any fire, flood, earthquake, or public disaster, strike, labor dispute or unrest, embargo, riot, war, insurrection or civil unrest, any act of God, any act of legally constituted authority, or any other cause beyond the Grantee’s control which would excuse the Grantee’s performance as a matter of law. b. Grantee agrees to provide written notice of an event of force majeure under this Grant Agreement within ten (10) calendar days of the commencement of such event, and within ten (10) calendar days after the termination of such event, unless the force majeure prohibits Grantee from reasonably giving notice within this period. Grantee will give such notice at the earliest possible time following the event of force majeure.

2. Any violations of law committed by the Grantee, misrepresentations of Project information by the Grantee to the State, submission of falsified documents by the Grantee to the State, or failure to provide records by the Grantee to the State when requested for audit or site visit purposes may be cause for termination. If the Project is terminated for the reasons described in this paragraph, the State will have no obligation to reimburse the Grantee for any additional costs once the Grant Agreement has been terminated.

3. The State may terminate this Grant Agreement and be relieved of any payments should the Grantee fail to perform the requirements of this Grant Agreement at the time and in the manner herein provided. Furthermore, the Grantee, upon termination, shall return grant funds not expended by the Grantee as of the date of termination.

4. If this Grant Agreement is terminated, the State may choose to exclude the Grantee from future Grant Opportunities.

D. FINANCIAL RECORDS

1. The Grantee agrees the State, or their designated representative, shall have the right to review and to copy all records and supporting documentation pertaining to the performance of this Grant Agreement. Grantee agrees to maintain such records for possible audit for a minimum of five (5) years after final payment, unless a longer period of records retention is stipulated or required by law. Grantee agrees to allow the auditor(s) access to such records during normal business hours and to allow interviews of any employees who might reasonably have information related to such records. Furthermore, the Grantee agrees to include a similar right for the State to audit all records and interview staff in any subcontract related to performance of this Grant Agreement.

E. HOLD HARMLESS

1. The Grantee agrees to indemnify, defend, and save harmless the State, its officials, agents and employees from any and all claims and losses accruing or resulting to any and all Grantee’s staff, contractors, subcontractors, suppliers, and other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this Grant Agreement, and from any and all claims and losses accruing or resulting to any person, agency, firm, corporation who may be injured or damaged by the Grantee in performance of this Grant Agreement.

TERMS AND CONDITIONS
F. NONDISCRIMINATION

1. The Grantee agrees to comply with State and federal laws outlawing discrimination, including, but not limited to, those prohibiting discrimination because of sex, race, color, ancestry, religion, creed, national origin, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics), sexual orientation, political affiliation, position in a labor dispute, age, marital status, and denial of statutorily-required employmentrelated leave. (GC 12990 [a-f] and CCR, Title 2, Section 8103.) G. AMERICANS WITH DISABILITIES ACT

1. The Grantee assures the State it complies with the Americans with Disabilities Act (ADA) of 1990, which prohibits discrimination on the basis of disability, as well as all applicable regulations and guidelines issued pursuant to the ADA. (42 U.S.C. 12101 et seq.) H. DRUG-FREE WORKPLACE

1. The Grantee shall comply with the requirements of the Drug-Free Workplace Act of 1990 and will provide a drug-free workplace by taking the following actions:
a. Publish a statement notifying employees that unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance is prohibited and specifying actions to be taken against employees for violations.
b. Establish a Drug-Free Awareness Program to inform employees about:
i. The dangers of drug abuse in the workplace.
ii. The person's or Organization/Agency's policy of maintaining a drug-free workplace. iii. Any available counseling, rehabilitation, and employee assistance programs. iv. Penalties that may be imposed upon employees for drug abuse violations. c. Every employee who works on the Project will:
i. Receive a copy of the company's drug-free workplace policy statement. ii. Agree to abide by the terms of the company's statement as a condition of employment on the Grant Agreement.

2. Failure to comply with these requirements may result in suspension of payments under this Grant Agreement, or termination of this Grant Agreement, or both, and Grantee may be ineligible for award of any future Grant Agreements if the department determines that any of the following has occurred:
a. The Grantee has made false certification or violated the certification by failing to carry out the requirements, as noted above. (GC 8350 et seq.)
I. LAW ENFORCEMENT AGENCIES

1. All law enforcement Organization/Agency Grantees shall comply with California law regarding racial profiling. Specifically, law enforcement Organization/Agency Grantees shall not engage in the act of racial profiling, as defined in California Penal Code Section 13519.4.

TERMS AND CONDITIONS
J. LABOR CODE/WORKERS' COMPENSATION

1. The Grantee is advised and made aware of the provisions which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions, and Grantee affirms to comply with such provisions before commencing the performance of the work of this Grant Agreement, (refer to Labor Code Section 3700).

K. GRANT APPLICATION INCORPORATION

1. The Grantee agrees the Grant Application and any subsequent changes or additions approved or required by the State is hereby incorporated into this Grant Agreement.

L. STATE LOBBYING

1. The Grantee is advised that none of the funds provided under this Grant Agreement may be used for any activity specifically designed to urge or influence a state or local legislator to favor or oppose the adoption of any specific legislative proposal pending before any state or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a state official, whose salary is supported by this Grant Agreement, from engaging in direct communications with the state or local legislative officials, in accordance with customary state and/or local practice.

M. REPRESENTATION AND WARRANTIES

1. The Grantee represents and warrants that:
a. It is validly existing and in good standing under the laws of the State of California, has, or will have the requisite power, authority, licenses, permits, and the like necessary to carry on its business as it is now being conducted and as contemplated in this Grant Agreement, and will, at all times, lawfully conduct its business in compliance with all applicable federal, state, and local laws, regulations, and rules.
b. It is not a party to any Grant Agreement, written or oral, creating obligations that would prevent it from entering into this Grant Agreement or satisfying the terms herein. c. If the Grantee is a Nonprofit Organization/Agency, it will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California taxexempt status. If the Grantee subcontracts with a Nonprofit as part of this Grant Agreement, the Grantee shall ensure the Nonprofit will maintain its “Active” status with the California Secretary of State, maintain its “Current” status with the California Attorney General’s Registry of Charitable Trusts, and maintain its federal and State of California tax-exempt status.
d. All of the information in its Grant Application and all materials submitted are true and accurate.

N. AIR OR WATER POLLUTION VIOLATION

1. Under the state laws, the Grantee shall not be: (1) in violation of any order or resolution not subject to review promulgated by the State Air Resources Board or an air pollution control district; (2) subject to cease and desist order not subject to review issued pursuant to Section 13301 of the Water Code for violation of waste discharge requirements or discharge prohibitions; or (3) finally determined to be in violation of provisions of federal law relating to air or water pollution.

TERMS AND CONDITIONS
O. GRANTEE NAME CHANGE

1. Grantee agrees to immediately inform the State, in writing, of any changes to the name of the person within the Organization/Agency with delegated signing authority.

2. An Amendment is required to change the Grantee's name, as listed on this Grant Agreement. Upon receipt of legal documentation of the name change, the State will process the Amendment. Payment of invoices presented with a new name cannot be paid prior to approval of said Amendment.

P. RESOLUTION

1. A county, city, district, or other local public body shall provide the State with a copy of a resolution, order, motion, or ordinance of the local governing body, which by law, has authority to enter into a Grant Agreement, authorizing execution of the Grant Agreement.

Q. PAYEE DATA RECORD FORM STD. 204

1. This form shall be completed by all non-governmental Grantees.

R. FINANCIAL INFORMATION SYSTEM FOR CALIFORNIA GOVERNMENT AGENCY TAXPAYER ID FORM

1. This form shall be completed by all Grantees.

S. CONFLICT OF INTEREST

1. This section serves to make the Grantee aware of specific provisions related to current or former state employees. If Grantee has any questions regarding the status of any person rendering services or involved with the Grant Agreement, the Grantee shall contact the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) immediately for clarification.

2. Current State Employees:
a. No officer or employee shall engage in any employment, activity, or enterprise, from which the officer or employee receives compensation or has a financial interest, and which is sponsored or funded by any state agency, unless the employment, activity, or enterprise is required, as a condition of regular state employment.
b. No officer or employee shall contract on their own behalf, as an independent Grantee, with any state agency to provide goods or services.

3. Former State Employees:
a. For the two-year period from the date they left state employment, no former state officer or employee may enter into a contract in which they engaged in any of the negotiations, transactions, planning, arrangements, or any part of the decision-making process relevant to this Grant Agreement while employed in any capacity by any state agency. b. For the 12-month period from the date they left state employment, no former state officer or employee may enter into a contract with any state agency if they were employed by that state agency in a policy-making position in the same general subject area as the proposed Grant Agreement within the 12-month period prior to their leaving state service.

4. The authorized representative of the Grantee Organization/Agency, named within this Grant Agreement, warrants their Organization/Agency and its employees have no personal or financial interest and no present or past employment or activity, which would be incompatible with

TERMS AND CONDITIONS
participating in any activity related to this Grant Agreement. For the duration of this Grant Agreement, the Organization/Agency and its employees will not accept any gift, benefit, gratuity or consideration, or begin a personal or financial interest in a party who is associated with this Grant Agreement.

5. The Grantee Organization/Agency and its employees shall not disclose any financial, statistical, personal, technical, media-related, and/or other information or data derived from this Grant Agreement, made available for use by the State, for the purposes of providing services to the State, in conjunction with this Grant Agreement, except as otherwise required by law or explicitly permitted by the State in writing. The Grantee shall immediately advise the State of any person(s) who has access to confidential Project information and intends to disclose that information in violation of this Grant Agreement.

6. The Grantee will not enter into any Grant Agreement or discussions with third parties concerning materials described in paragraph five (5) prior to receiving written confirmation from the State that such third party has a Grant Agreement with the State, similar in nature to this one.

7. The Grantee warrants that only those employees who are authorized and required to use the materials described in paragraph 5 will have access to them.

8. If the Grantee violates any provisions in the above paragraphs, such action by the Grantee shall render this Grant Agreement void.

T. EQUIPMENT-USE TERMS

1. The Grantee agrees any equipment purchased under this Grant Agreement shall be used for impaired driving efforts.

2. Law Enforcement Projects:
a. Oral Fluid Drug Screening Devices and Cannabis/Marijuana Breath Testing Equipment - The Grantee agrees to ensure all personnel using road-side drug testing equipment, including oral fluid drug testing devices and/or cannabis/marijuana breath testing devices, purchased with grant funds from this Grant Agreement, are trained to recognize alcohol and drug impairment.

At a minimum, personnel using these devices should receive Standardized Field Sobriety Testing training. These personnel are also encouraged to attend Advanced Roadside Impaired Driving Enforcement and Drug Recognition Evaluator training. Prior to using these devices, the Grantee agrees to obtain permission from their local prosecutor’s office, establish a policy ensuring appropriate use, and require the staff using these devices to receive appropriate training, which may include training from the manufacturer. This will help ensure the equipment is used appropriately. The Grantee shall advise the State (California Highway Patrol, Impaired Driving Section, Cannabis Grants Unit) of any legal challenges or other items of significance that may affect the use or legal acceptance of these devices.

Additionally, the State may request additional information about the performance of these devices, including information about their use, accuracy, and feedback from personnel using the devices.
b. Law Enforcement Vehicles – The Grantee agrees any law enforcement vehicles purchased with Grant funds, from this Grant Agreement, will be primarily used for the enforcement of driving under the influence laws and/or providing public education, related to the dangers of driving under the influence. Additionally, any vehicle purchased using funds from this Grant Agreement shall comply with all California Vehicle Code and California Code of Regulation requirements. The State may require the Grantee to mark these vehicles with a decal and/or emblem, indicating the vehicle is used for driving under the influence enforcement.

Schedule A
West Covina Police Department
The Grantor determined awards and adjustments based on the Project’s merit, operational scale, compliance with the Request for Application (RFA), and program regulations. Certain activities or budget items proposed in Schedule A may have been deemed ineligible for funding. The final, binding list of authorized activities and expenses is set forth in Schedule B - Detailed Budget Estimate.

Project Description
West Covina has documented recent increases in cannabis related arrests and citations (see Problem Statement for details). To specifically address these increasing cannabis related problems, West Covina PD proposes the WCPD Cannabis Enforcement 2026-27 project, incorporating training, enforcement, and community education components.

Problem Statement
With cannabis having been made legal in California for recreational uses in, West Covina has recently experienced an increase in cannabis related crimes. In 2024, West Covina Police Officers made 1 cannabis related arrest (for possession of a large amount in excess of the legal limit) and issued 3 citations. In 2025, these numbers increased significantly, to 14 arrests (for possession and transportation of large amounts, possession for sale, and open containers in vehicles), and 5 citations. Dispensaries are located in nearby cities, and some dispensaries offer delivery service into the City of West Covina. To specifically address these increasing cannabis related problems, West Covina PD is in need of training, dedicated enforcement, and a community education campaign.

West Covina PD has two Officers currently certified in Drug Enforcement Recognition (DRE), but has no DRE instructors. In order to spread DRE expertise throughout the Department and improve field enforcement of cannabis/drug violations, West Covina PD needs to have trained and certified DRE instructors.

Although West Covina PD uses grant funds from the Office of Traffic Safety for alcohol enforcement (DUI checkpoints, etc.), it has no enforcement dedicated to cannabis/drug problems. West Covina PD is in need of targeted cannabis/drug enforcement patrols, with a 2-Officer vehicle specifically dedicated to this.

West Covina PD has no community education efforts specifically targeting cannabis and other drugs. To address this, West Covina PD is in need of an educational campaign focusing on cannabis/drugs, including inperson community presentations and a sustained, strategic social media messaging campaign.

Performance Measures/Scope of Work (Proposed Solution)
West Covina has documented recent increases in cannabis related arrests and citations (see Problem Statement for details). To specifically address these increasing cannabis related problems, West Covina PD proposes the WCPD Cannabis Enforcement 2026-27 project, incorporating training, enforcement, and community education components.

1. GRANT ACTIVITY/OBJECTIVE #1: TRAINING.

Two WCPD Officers (currently certified in DRE) will complete DRE Instructor training in the first quarter of this grant project. Once certified as DRE Instructors, these 2 Officers will share their knowledge and expertise at subsequent inside trainings at WCPD. Aim to train 2 Officers as DRE Instructors, who will then train all WCPD Patrol Officers.
(Q1 = 2 Officers complete training; Q3 = 1 WCPD inside training, all sworn Officers).

During these DRE Instructor trainings, 160 hours of backfill overtime will be utilized by WCPD Officers, to meet ongoing public safety demands in the city.
(Q1 = 160 hours OT).

Schedule A

2. GRANT ACTIVITY/OBJECTIVE #2: ENFORCEMENT:

The proposed enforcement solution is to conduct 18 DRE cannabis/drug enforcement operations during the grant period. These operations will be on overtime, using veteran WCPD Officers (trained in DRE/SFST/ARIDE), working as a 2-man unit in 1 dedicated vehicle and targeting areas in the city where cannabis/drug arrests/citations occur, and/or areas closest to nearby dispensaries. Although these dedicated enforcement operations will likely result in increased arrests/citations during the early quarters of the grant, by the end of the grant, our aim is to realize a decrease in arrests/citations, demonstrating an improvement in community safety.

The first part of this objective is to purchase and equip a dedicated DRE cannabis/drug enforcement vehicle.

Aim to use for all DRE cannabis/drug enforcement overtime operations, starting in Q2. (Q1 = purchase and equip, Q2 = use for 6 operations; Q3 = use for 6 operations; Q4 = use for 6 operations).

The second part is to conduct the DRE cannabis/drug enforcement operations (using overtime). Through Q3, cannabis/drug arrests and citations are expected to increase. By Q4, the aim is reducing cannabis/drug arrests and citations by 15%. The results of these bi-monthly operations conducted from Q2 to Q4 will be compared to a comparable time period before the grant, using local CAD-RMS data. (Q1 = 0; Q2 = 6; Q3 = 6; Q4 = 6).

3. GRANT ACTIVITY/OBJECTIVE #3: EDUCATION:

West Covina PD will conduct a two-part community education campaign specifically targeting cannabis and other drugs. The first part will be 2 in-person community presentations sharing information about cannabis/drug laws and impairment--one will be at a high school and the other will be either at a high school or at a community center/event, with the aim of reaching 100 participants at each presentation. Officers will use overtime to give these presentations.
(Q1 = 1; Q3 = 1).

The second part will be a sustained, strategic social media messaging campaign, using West Covina PD's multiple social media outlets. Aim to release information once per month, publicizing grant activities and also sharing information about cannabis/drug laws, impairment, and responsibilities. (Q1 = 3; Q2 = 3; Q3 = 3; Q4 = 3).

Project Performance Evaluation
West Covina PD will document results of each cannabis/drug enforcement detail and in-person education presentation and also compile local CAD-RMS data. Using all data sources compiled during the grant, the administrative contact/Grant Director will complete all required grant reports, and a final grant evaluation. The final evaluation will provide a summary of the grant’s accomplishments, challenges and significant activities, as well as a narrative stating whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed. A component of the final evaluation will be multiple years of local CAD-RMS data--some years before the grant, then during the grant period--to reveal and document the results of West Covina PD's cannabis/drug enforcement efforts. This final evaluation will be submitted to City leaders, and (at the end of the educational campaign under this grant), released to the community and publicized via WCPD's social media outlets.

Program Sustainability
The supplemental activities/items funded under this grant can be sustained after the grant period. DRE instructors trained under this grant project will pass their knowledge and expertise to other officers throughout the Department, extending beyond the conclusion of this grant. The dedicated DRE enforcement vehicle/patrols can be sustained beyond the conclusion of this grant, using locally funded overtime, supporting DRE/DUI-D enforcement and prosecutions for years to come. West Covina PD has ongoing in-person educational presentations (beyond the conclusion of this grant), and cannabis/drug information can be included in future presentations. Similarly, the social media campaign developed under this grant can be easily continued. This program has full administrative support, and every effort will be made to continue these grant activities after grant conclusion.

Schedule A
Administrative Support
Two West Covina PD Officers that are currently certified in DRE will be sent by the West Covina Chief of Police to complete DRE Instructor training under this grant. When these two Officers are away at training, back fill overtime grant funding will allow West Covina PD to maintain its field deployment level, meet regular/ ongoing public safety needs. This grant will utilize overtime to staff the grant activities, drawing on experienced, veteran Officers to work the cannabis/drug enforcement details. With current staffing levels, these grant overtime activities can be supported.

The grant overtime operations will be supervised/managed by Lieutenant Brian Daniels, who has over twenty years of experience as a sworn Officer, including supervisory experience, and is trained in supervision and field enforcement.

The West Covina Police Department has considerable experience managing grant-funded projects from State and Federal grantors. From our experience with these and other grants, we have become particularly wellversed in innovative program development and evaluation methods. Mr. Alex Houston will serve as the Grant Manager/fiscal manager. With over a decade of experience as the Department’s Police Administrative Services Manager, he has successfully obtained and managed over 50 competitive grants totaling over $5 million. He will also handle the purchase of the dedicated cannabis/drug enforcement vehicle, adhering to local purchasing policies.

This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.

Schedule B
Detailed Budget Estimate
Award Number Organization/Agency Total Amount
30937 West Covina Police Department $135,069.00
Cost Category Line Item Name Total Cost to Grant
Other Direct Costs
Education/Outreach Materials & Supplies $2,000.00
Category Sub-Total $2,000.00
Personnel
Education/Outreach $640.00
Backfill $14,278.00
DUI Saturation Patrol $25,701.00
Category Sub-Total $40,619.00
Travel
DRE Instructor Training – Attend Travel $5,450.00
Category Sub-Total $5,450.00
Equipment
DUI Patrol Vehicle (Includes Outfitting &
Decals) $87,000.00
Category Sub-Total $87,000.00
Grant Total $135,069.00
Schedule B-1
Budget Narrative
West Covina Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Other Direct Costs
Education/Outreach Materials & Supplies
$2,000.00
Materials for education campaign (Grant Activity #3). These include handouts specific to cannabis/drugs, presentation aids. Estimated cost: $2,000.

CGU APPROVAL IS NEEDED PRIOR TO PURCHASE.

Personnel
DUI Saturation Patrol
$25,701.00
16 DRE cannabis/drug patrols (Grant Activity #2): 16 patrols, 8 hours each x 2 Officers = 288 hours total @ Officer OT rate of $80 = $23,040.

Overtime-derived benefits (10% workers comp, 1.45% medicare, .5% unemployment insurance) = $2,661.

TOTAL COST: $25,701
Backfill
$14,278.00
Officer overtime backfill during 2 DRE Instructor trainings (Grant Activity #1): 160 hours (80-hour training x 2) @ $80 Officer overtime rate = $12,800.

Overtime-derived benefits (10% workers comp, 1.45% medicare, .5% unemployment insurance) = $1,478 TOTAL COST: $14,278
Education/Outreach
$640.00
2 Education presentations using Officer overtime (Grant Activity #3): 2 in-person presentations x 4 hours each (including preparation) x 2 Officers @ $80 OT rate.

TOTAL COST: $640.

Travel
DRE Instructor Training – Attend Travel
$5,450.00
DRE Instructor training costs for 2 WCPD Officers (Grant Activity #1): Free tuition; $925 per diem (meals); $1,800 lodging, including taxes/fees.

UNIT COST: $2,725 x 2 Officers.

TOTAL COST: $5,450.

REIMBURSEMENT WILL BE AT CALIFORNIA STATE (CALHR) RATES. ANY COSTS BEYOND STATE TRAVEL RATES WILL BE THE RESPONSIBILITY OF THE GRANTEE.

Schedule B-1
Budget Narrative
West Covina Police Department
Prior to engaging in grant-funded Saturation Patrols, DUI Checkpoints, or other enforcement activities in areas where the grantee does not have primary traffic jurisdiction, the grantee should consult with the agency having primary traffic jurisdiction.

Equipment
DUI Patrol Vehicle (Includes Outfitting & Decals)
$87,000.00
Dedicated DRE Cannabis/drug enforcement vehicle (Grant Activity #2): 1 Dodge Durango Police vehicle @ $57,500 unit cost (current contract pricing, including taxes and fees). * NOTE: CGU WILL ONLY COVER 1 YEAR RADIO ESSENTIAL SERVICE- AGENCY IS RESPONSIBLE FOR

REMAINING WARRANTY COSTS
Equipping dedicated DRE cannabis/drug enforcement vehicle with standard police equipment (Grant Activity #2).

Vehicle mounted equipment includes emergency lights/sirens, prisoner cage, cargo/weapons boxes/racks, and electrical controls. This vehicle will also have special identifying DRE graphics, distinguishing this dedicated vehicle. Total vendors estimate: $29,500.

Note: West Covina PD can contribute an existing radio and MDC to this vehicle, so those costs will not be part of this grant.
* NOTE: CGU WILL ONLY COVER 1 YEAR RADIO ESSENTIAL SERVICE- AGENCY IS RESPONSIBLE FOR

REMAINING WARRANTY COSTS
RESOLUTION NO. 2026-88

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

WEST COVINA, CALIFORNIA, APPROVING THE

APPLICATION FOR AND ACCEPTANCE OF GRANT

FUNDS FROM THE DEPARTMENT OF CALIFORNIA

HIGHWAY PATROL CANNABIS TAX FUND GRANT

PROGRAM, AUTHORIZING THE CITY MANAGER TO

EXECUTE ALL GRANT DOCUMENTS, AND ADOPTING A

BUDGET AMENDMENT FOR THE FISCAL YEAR
COMMENCING JULY 1, 2026 AND ENDING JUNE 30, 2027
(2026-27 CTFGP LAW ENFORCEMENT GRANT)
The City Council of the West Covina hereby finds and declares as follows:

WHEREAS, the Cannabis Tax Fund Grant Program (“Grant Program”) is made available and administered through the Department of California Highway Patrol (CHP) to support local efforts for education, prevention, and enforcement of laws related to driving under the influence of alcohol and other drugs, including cannabis and cannabis products; and
WHEREAS, the purpose of the grant funding is to help agencies reduce and mitigate the impacts of impaired driving within their communities; and WHEREAS, the City of West Covina Police Department submitted an application for grant funds through the Grant Program; and
WHEREAS, the CHP has awarded the Police Department $135,069.00 in grant funds for the period of July 1, 2026 through June 30, 2027; and WHEREAS, the City is required to submit a City Council resolution providing approval to receive grant funding from the Grant Program; and WHEREAS, on May 5, 2026, the City Manager presented to the City Council a proposed budget for Fiscal Year 2026-27 in compliance with Section 2-151(m) of the West Covina Municipal Code; and
WHEREAS, the City held meetings and community workshops and conducted an online budget survey in order to solicit input from the public regarding the proposed budget; and
WHEREAS, on June 16, 2026, the City Council adopted a budget for Fiscal Year 2026-27; and
WHEREAS, amendments must periodically be made to the budget to conform to ATTACHMENT NO. 2
changed circumstances following adoption of the budget.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF WEST COVINA, CALIFORNIA DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. The City Council approves the application for and acceptance of grant funds in the amount of $135,069.00 from the California Highway Patrol Cannabis Tax Fund Grant Program for the period of July 1, 2026 through June 30, 2027.

SECTION 2. The City Council authorizes the City Manager or his designee to execute all grant documents, including, but not limited to, the grant agreement, including any extensions or amendments thereof, in such form as approved by the City Attorney, to accept and administer the grant, and to take all steps necessary to implement this authorization and the Grant Program requirements and objectives.

SECTION 3. The City Council approves Budget Amendment No. 2027-07, attached hereto as Exhibit A, for Fiscal Year 2026-27.

SECTION 4. The City Clerk shall certify to the adoption of this resolution and shall enter the same in the book of original resolutions and it shall become effective immediately.

APPROVED AND ADOPTED this 1st day of September, 2026.

Letty Lopez-Viado
Mayor

APPROVED AS TO FORM ATTEST
Thomas P. Duarte Lisa Sherrick, CMC
City Attorney Assistant City Clerk
I, LISA SHERRICK, CMC, ASSISTANT CITY CLERK of the City of West Covina, California, do hereby certify that the foregoing Resolution No. 2026-88 was duly adopted by the City Council of the City of West Covina, California, at a regular meeting thereof held on the 1st day of September, 2026, by the following vote of the City Council:

AYES:

NOES:

ABSENT:

ABSTAIN:

Lisa Sherrick, CMC
Assistant City Clerk
Exhibit A
City of West Covina
Fiscal Year 2026-27
Budget Amendment No. 2027-07
Fund No. - Name
Current
Budget
Proposed
Amendment
Amended
Budget
Fund 141 –Cannabis Tax Fund
Revenue 0 135,069 135,069
Expenditures 0 135,069 135,069
Net Change in Fund Balance 0 0 0
REVENUE TOTAL INCREASE 135,069
EXPENDITURE TOTAL INCREASE 135,069

West Covina City CouncilSeptember 1, 2026

West Covina City Council
September 1, 2026