West Sacramento City Council
October 5, 2022

CITY OF WEST SACRAMENTO CITY COUNCIL AND

WEST SACRAMENTO REDEVELOPMENT AGENCY AND

WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
OCTOBER 5, 2022 AGENDA
Martha Guerrero, Mayor
Quirina Orozco, Mayor Pro Tem
Norma Alcala, Council Member
Christopher T. Ledesma, Council Member
Dawnté Early, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento
GENERAL ADMINISTRATION FUNCTION – PART I

1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE

JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.

According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.

PRESENTATIONS

2. City Manager's Office
PRESENTATION OF PROCLAMATION RECOGNIZING OCTOBER 2022 AS HINDU AMERICAN

AWARENESS AND APPRECIATION MONTH

3. City Manager's Office

PRESENTATION BY THE SACRAMENTO AREA COUNCIL OF GOVERNMENTS ON THE

BLUEPRINT PROJECT (FORMERLY KNOWN AS THE METROPOLITAN TRANSPORTATION

PLAN/SUSTAINABLE COMMUNITIES STRATEGY)

CONSENT AGENDA

4. Community Development
CONSIDERATION OF RESOLUTION 22-125 ALLOCATING A PORTION OF SALES TAX

MEASURE V FUNDING AND AUTHORIZING DISSOLUTION OF THE RIVERFRONT JOINT

POWERS AUTHORITY TO RESUME PROJECT DEVELOPMENT ON THE DOWNTOWN

RIVERFRONT STREETCAR LIGHT RAIL EXTENSION PROJECT
Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
1 Objective: The objective of this report is to seek approvals required for Sacramento Regional Transit District (“SacRT”) to resume project development activities on the Downtown Riverfront Streetcar light rail extension ("Streetcar Project").

5. Police

CONSIDERATION OF ACCEPTANCE OF HOMELAND SECURITY GRANT AWARDS AND ADOPTION OF RESOLUTION 22-123 FOR BUDGET APPROPRIATIONS FOR BOMB SQUAD

EQUIPMENT
Objective: The objective of this report is to provide the City Council with information needed to consider acceptance of the FY 2021 Homeland Security Grant Program (HSGP) award for $46,998.00 and adoption of Resolution 22-123 authorizing a budget appropriation for the funds awarded. These grants will fund the purchase of specialized bomb squad equipment to be used for emergency operations and special event security.

6. City Manager's Office
CONSIDERATION OF APPROVAL OF THE MINUTES OF THE May 18, 2022, JUNE 1, 2022, AND JUNE 15, 2022 REGULAR MEETINGS AND JULY 7, 2022 AND JULY 13, 2022 SPECIAL

MEETINGS OF THE WEST SACRAMENTO CITY COUNCIL, REDEVELOPMENT SUCCESSOR

AGENCY, AND WEST SACRAMENTO FINANCING AUTHORITY
Objective: The objective of this report is to provide the City Council with the draft minutes of the May 18, 2022, June 1, 2022, and June 15, 2022 Regular Meetings and July 7, 2022 and July 13, 2022 Special Meetings of the West Sacramento City Council, Redevelopment Successor Agency, and West Sacramento Financing Authority.

PUBLIC HEARINGS
NONE

REGULAR AGENDA
NONE
GENERAL ADMINISTRATION FUNCTION – PART II

7. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee--------------------------------------------------------------------Guerrero City/County 2x2 --------------------------------------------------------------------------------------Guerrero, Alcala City/School 2x2---------------------------------------------------------------------------------------Guerrero, Alcala Executive Commission for the Homeless 10-Year Plan----------------------Orozco, Alternate - Vacant EIFD Public Financing Authority ----------------------------------------------------Ledesma, Vacant, Vacant League of California Cities ------------------------------------------------------------------------------------ Alcala Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Ledesma; Alternate - Orozco Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority ---------------------------------------Guerrero, Ledesma Sacramento Area Council of Governments (SACOG)------------------Guerrero; Alternate – Ledesma Sacramento Regional County Sanitation District Board ------------------Orozco; Alternate - Ledesma Water Resources Association ------------------------------------------------------Early; Alternate - Ledesma West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo County Housing Authority ---------------------------------------------------------------------------------Early Yolo County Transportation District ------------------------------------------Ledesma; Alternate - Guerrero 2 Yolo Habitat Conservancy -----------------------------------------------------------Early; Alternate - Ledesma Yolo-Solano Air Quality Management District ---------------------------------Alcala; Alternate - Ledesma Yolo Subbasin Sustainable Groundwater Agency-----------------------------Early; Alternate - Ledesma

COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board ------------Ledesma

8. COUNCIL APPOINTMENTS, REAPPOINTMENTS, REMOVALS TO/FROM CITY AND NONCITY BOARDS AND COMMISSIONS

9. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the October 5, 2022 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted September 30, 2022 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review.

NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

The agenda and agenda reports are also available on the City’s website at www.cityofwestsacramento.org City Council meetings are broadcast live on Wave Cable Channel 20 and rerun the next day at 12:00 PM and the following Saturday at 6:00 PM.

All public materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are also made available for public inspection on the City’s website at:
www.cityofwestsacramento.org. Any document provided at the meeting by staff or by the public will be provided by the City Clerk upon request by phone at (916) 617-4500, or by email at: [email protected].

If you need assistance to participate in this meeting, please contact the City Clerk’s Office at 916-617- 4500 or [email protected]. Notify the City Clerk’s Office at least 48 hours prior to the meeting will assist staff in assuring reasonable arrangements can be made to provide accessibility to the meeting. Assisted listening devices are available at this meeting. 3 CITY COUNCIL AGENDA REPORT
MEETING DATE: October 5, 2022 ITEM # 2
SUBJECT:

PRESENTATION OF PROCLAMATION RECOGNIZING OCTOBER 2022 AS HINDU

AMERICAN AWARENESS AND APPRECIATION MONTH
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[X] Council [ ] Staff
[ ] Other
Paul Hosley, Public Information Officer
City Manager’s Office
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to formally recognize the contributions of Hindu Americans in the West Sacramento community.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council adopt a proclamation declaring October 2022 as Hindu American Awareness and Appreciation Month.

BACKGROUND
There are approximately 3.4 million Hindu Americans living in the United States including a significant population in in Yolo County and West Sacramento. Hindu Americans represent diverse ethnic backgrounds, including individuals of Indian, Pakistani, Bangladeshi, Malaysian, Indonesian, Afghani, Nepali, Bhutanese, Sri Lankan, Fijian, Caribbean, and European descent.

Hindu Americans in our community include business owners, doctors, lawyers, students, scientists, information technology professionals, teachers, and politicians among other occupations. Many came to America as students to get educations and find better economic opportunities, or to unite with family members. Some arrived here after facing religious persecution in their countries of origin.

ANALYSIS
Hindu Americans contribute greatly to the fabric of the West Sacramento community through participation in community events, school, business and cultural activities. Hindu Americans promote the ideals of tolerance, religious freedom, and respect the diversity of all faiths. Hindu Americans celebrate numerous holidays and festivals including Diwali, which takes place in late October. It is a major religious and cultural festival of lights and is celebrated by Hindus, Jains, and Sikhs.

Adoption of this proclamation will further signify the City’s appreciation for our Hindu American population and serve as a respectful way to honor this segment of our community.

Environmental Considerations
N/A
Commission Recommendation
N/A
Strategic Plan Integration
N/A
Alternatives
N/A
Coordination and Review
City staff coordinated this effort with the Hindu American Foundation Budget/Cost Impact
N/A
4 Proclamation to recognize October 2022 as Hindu American Awareness and Appreciation Month

ATTACHMENT
Proclamation
5 PROCLAMATION OF THE WEST SACRAMENTO CITY COUNCIL DESIGNATING OCTOBER 2022 AS HINDU

AMERICAN AWARENESS AND APPRECIATION MONTH
WHEREAS, the City of West Sacramento and the nation have been influenced by the extraordinary cultural, ethnic, linguistic, and religious diversity of its residents; and WHEREAS, there are an estimated one billion Hindus worldwide, and approximately 3.4 million Hindu Americans live across the nation; and
WHEREAS, West Sacramento is home to a significant Hindu American population that represents diverse ethnic backgrounds, including individuals of Indian, Pakistani, Bangladeshi, Malaysian, Indonesian, Afghani, Nepali, Bhutanese, Sri Lankan, Fijian, Caribbean, and European descent; and
WHEREAS, the City and our nation have greatly benefited from Hindu Americans, especially through the Vedanta philosophy, Ayurvedic medicine, classical Indian art, dance, music, meditation, yoga, literature, and community service; and
WHEREAS, most Hindu immigrants have come to the United States as students, in search of better economic opportunities, or to unite with family members, while others have arrived in this country after facing religious persecution in their countries of origin; and WHEREAS, the first Hindu temple in the United States was built in San Francisco, California, and at the dedication of the temple on January 7, 1906, it was proclaimed to be the “First Hindu Temple in the Whole Western World”; and
WHEREAS, Hindu Americans share the entrepreneurial spirit of America and contribute to West Sacramento’s economic vitality, growth, and wellbeing; and WHEREAS, Hindu Americans throughout West Sacramento celebrate numerous holidays and festivals, such as Diwali this month, which commemorates the victory of good over evil and knowledge over ignorance; and
NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of West Sacramento does hereby recognize the month of October 2022 as Hindu American Awareness and Appreciation Month, and acknowledges the significant contributions made by those of Hindu heritage to our City, and by adoption of this resolution, seeks to increase awareness and understanding of the Hindu American community.

PROCLAIMED THIS 5th day of October 2022
ATTEST:
______________________________________ _________________________________________ 6 Martha Guerrero, Mayor Jennifer Cusmir, City Clerk
7 THERE ARE NO ATTACHMENTS FOR ITEM #3
8 CITY COUNCIL AGENDA REPORT
MEETING DATE: October 5, 2022 ITEM # 4
SUBJECT:

CONSIDERATION OF RESOLUTION 22-125 ALLOCATING A PORTION OF SALES TAX

MEASURE V FUNDING AND AUTHORIZING DISSOLUTION OF THE RIVERFRONT JOINT

POWERS AUTHORITY TO RESUME PROJECT DEVELOPMENT ON THE DOWNTOWN

RIVERFRONT STREETCAR LIGHT RAIL EXTENSION PROJECT
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Jason McCoy, Supervising Transportation Planner
Community Development Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to seek approvals required for Sacramento Regional Transit District (“SacRT”) to resume project development activities on the Downtown Riverfront Streetcar light rail extension ("Streetcar Project").

RECOMMENDED ACTION
Staff respectfully recommends that the City Council approve Resolution 22-125:
(1) Authorizing allocation of $5.5 million of Sales Tax Measure V funds required to complete environmental, civil engineering, and related updates required by the Federal Transit Administration (“FTA”) for consideration under the Small Starts Capital Investment Grants Program, including the revised N Street Alignment in downtown Sacramento;
(2) Authorizing the City Manager to withdraw from the Joint Exercise of Powers Agreement to dissolve the Riverfront Joint Powers Authority ("Riverfront JPA"), addressing alignment, operating and maintenance agreements with SacRT, and affirm SacRT has assumed the rights and obligations of the Riverfront JPA to advance the Streetcar Project;
(3) Authorizing the City Manager to modify and execute Amendment #2 to the Amended and Restated Interagency and Cost Reimbursement Agreement between the City of West Sacramento, City of Sacramento, and SacRT permitting the remaining $869,915.10 of that agreement to be spent on project development; and
(4) Delegating authority to the City Manager to execute a new cooperative agreement for $4.3 million as an instrument to reimburse SacRT for managing consultant project development activities for the Streetcar Project.

BACKGROUND
The Cities of West Sacramento and Sacramento have the common powers, under their respective sovereign and police powers, to acquire real and personal property and to plan, design, finance, construct, own, operate, and maintain transportation infrastructure. The joint exercise of these powers through the establishment of a separate legal entity, the Riverfront JPA, allowed for more efficient management, oversight, and decision making for the Streetcar Project which spans two municipal jurisdictions and would otherwise require duplicative action from two City Councils. Formation of this separate entity to own and operate the Streetcar Project on behalf of the two cities was considered the appropriate mechanism for managing this multi-jurisdictional ownership while maintaining the greatest flexibility and ultimate control over the design, construction, operation, and management of the Streetcar Project. The Riverfront JPA also served to insulate the two cities from the liabilities, debts, and obligations of the JPA. This Agreement was made pursuant to Chapter 5 of Division 7 of Title I of the California Government Code (commencing with section 6500) (“Joint Powers Act”) relative to the joint exercise of powers common to the Cities and as otherwise granted by the Joint Powers Act.

On March 15, 2017, the City of West Sacramento adopted Resolution 17-12 authorizing the City to enter into a Joint Exercise of Powers Agreement for the Riverfront JPA. The JPA Board of Directors ("Board") consisted of five (5) members, however the 5th member was never officially designated by the Board and remained vacant.

Each city appointed two members and an alternate for each member. West Sacramento members included former Mayor Christopher Cabaldon and Councilmember Chris Ledesma; with former Councilmember Beverly Sandeen appointed as an alternate member. The Riverfront JPA contracted with SacRT for the design and construction of the Streetcar Project, and on July 25, 2018, SacRT and the Riverfront JPA entered into three agreements collectively referred to as the “Governance Documents”, to set forth the parameters for funding, design, construction and operations of the Project, including the Subrecipient and Interagency Agreement for Streetcar Funding (to which the Cities are also parties), the Design, Procurement and Construction Agreement, 9 Streetcar: Consideration of Measure V Funding and Riverfront JPA Dissolution

and the Operations and Maintenance Agreement. Pursuant to these agreements, SacRT completed final design of the Civil, Track, Systems and Station work for the original Streetcar Project and, in October 2018, issued an Invitation to Bid (IFB) for Construction of Downtown/Riverfront Streetcar Civil, Track, Structures, Stations & Systems.

The bids received in response to the IFB in January 2019 exceeded the amount budgeted for that portion of the Streetcar Project, and on March 20, 2019, the Riverfront JPA issued a stop notice to SacRT consultants and staff to cease work on the Streetcar Project. In March 2019, the Mayors of both Cities subsequently directed the formation of a Mobility Technical Working Group (MTWG). The goal of the MTWG was to present technical alternatives to the previously proposed Streetcar Project (independent of funding and regulatory obstacles) that would achieve the best mobility for and between both Cities. The alternatives were to be “forward looking,” allow for future innovation, be achievable in phases, and implemented within five years. The project team was expanded to include representatives from Sacramento Municipal Utility District (SMUD), the Sacramento Metropolitan Air Quality Management District (SMAQMD), the Sacramento Mayor’s Office and Congresswoman Matsui’s Office. Over the next several months, over a half-dozen MTWG meetings were held to establish clear objectives and explore various project alternatives to reduce costs and to deliver a project primarily consistent with the original intent, purpose, and need.

Two of the principal objectives driving the analysis included: 1) preserve the Congressionally appropriated $50 million and State-appropriated $30 million to complete the Project; and 2) connect the two Cities and the region with frequent, high-quality mass-transit service over the Sacramento River. The decision was made by the MTWG to move forward with a reduced-scope rail project that preserved the portion of the original Downtown Riverfront Streetcar connecting West Sacramento from Sutter Health Park (formerly known as Raley Field) with Sacramento Valley Station (SVS). This alternative was considered to provide the following benefits:
 Maintained a strong connection between the City of West Sacramento and Yolo County Transit District (YCTD) services to the existing SacRT light rail and bus system and regional rail services at SVS;  Remained within the original environmentally cleared Streetcar Project alignment, requiring minimal environmental document updates;
 Substantially designed by the consulting engineering team, requiring minimal engineering design revision;  Maintained three of the planned Streetcar stations along the existing route, including connections at Sutter Health Park, Old Sacramento and SVS (Old Sacramento would be easily accessed from two of the Streetcar Stations at 2nd and Capitol and SVS);
 Preserved the $50 million federal appropriation to the Project;  Preserved $30 million in state funding assigned to the Project;  Preserved, City of Sacramento, City of West Sacramento and Sacramento Area Council of Governments (SACOG) funding already committed to the Project;
 Afforded opportunity for growth of connecting services between Yolo County and Sacramento County by providing a fixed guideway transit connection across the Sacramento River; and  Was strongly tied to development plans for the City of West Sacramento bringing additional mobility and riders to the SacRT system.

The Streetcar Project partners, including the Cities, participating transit agencies, Caltrans and SACOG with leadership and direction from Congresswoman Matsui, agreed to proceed with the reduced-scope Streetcar Project. The revised Project would be a 1.51-mile extension of light rail from SVS to Sutter Health Park with a West Sacramento station located between 3rd Street / Riverfront Street, and between 3rd and 5th Streets on Tower Bridge Gateway. The Streetcar Project vehicles would be model S700 low-floor light rail vehicles manufactured locally by Siemens and identical to SacRT’s newly funded light rail modernization project vehicles. The Streetcar line would have departed SVS Station at 3rd Street (in Sacramento), turning west on Capitol Mall and proceed across the Sacramento River over Tower Bridge and stop at Sutter Health Park to serve passengers in West Sacramento. On October 16, 2019, the City of West Sacramento Streetcar Project Manager coordinated directly with Greg Taylor, Project Manager for the the Sacramento Valley Station Master Plan, Greg Sandlund, Urban Planner for the City of Sacramento, and Gladys Cornell with AIM Consulting, the outreach consultants working on the Sacramento Valley Station to provide information on the updated Streetcar project, specifically identifying the transition of Streetcar to a light rail extension project and the need to maintain access through Sacramento Valley Station.

On December 5, 2019, SacRT submitted a white paper to the Federal Transit Administration (“FTA”) describing intended modifications to the Streetcar Project, the purpose and need, revised cost estimate, and revised schedule. After several discussions with the FTA, SACOG and SacRT (with support from the Cities) SacRT sent a follow-up letter to the FTA on February 13, 2020, outlining the revised project, expressing the partners’ commitment to the Project as revised, and committing to delivering a full Streetcar Project update (including 10 Streetcar: Consideration of Measure V Funding and Riverfront JPA Dissolution

updated environmental documentation, engineering design, revised project management plan, operating plan, and associated studies), and notified the FTA of their intent to submit an updated Small Starts Grant application.

Once the decision was made that the Streetcar Project would be reduced in scope, it was prudent to consider transitioning ownership of the Project to SacRT.

In early 2020, staff continued working on updated documentation required for resubmittal to FTA. On August 18, 2020, the Sacramento City Council received an update on the status of the Streetcar Project. The recommended actions presented to the Sacramento City Council by their staff included dissolving the Riverfront JPA, transferring project responsibility to SacRT, withdrawing $151,000 in funds from the executed 2018 Cost Reimbursement Agreement and reallocating another $1.401 million in funding previously committed to project development for legal expenses. Approval of this action resulted in a local funding gap for the Streetcar Project.

The following day, on August 19, 2020, the West Sacramento City Council also received an update on the project and the actions taken by the Sacramento City Council. The Council authorized the West Sacramento City Manager to modify and execute an amendment to the Interagency and Cost Reimbursement Agreement and recommended the SacRT Board advance the revised Streetcar Project.

On September 14, 2020, the SacRT Board of Directors conditionally approved: 1) a Reimbursement Agreement for the updated design of the Downtown Riverfront Streetcar Project and Small Starts Grant update submission with the Riverfront JPA, 2) the Third Amendment to the Contract for the Downtown Riverfront Streetcar Design Services with HDR, INC., and 3) the First Amendment to the Contract for the downtown Riverfront Streetcar Environmental Support Services with AECOM. As a condition of approval of the Reimbursement Agreement, the SacRT Board: 1) required the City of West Sacramento to join SacRT through annexation or under a contract arrangement by December 31, 2020 and fully implement that agreement prior to the award of a Small Starts Grant agreement (“SSGA”); 2) required the Cities amend the existing Subrecipient and Interagency Agreement or enter into a new agreement that includes SacRT, and secure funding needed as a result of Sacramento having withdrawn from their prior financial commitments.

To meet the first of SacRT’s conditions, on November 18, 2020, the West Sacramento City Council approved a Memorandum of Understanding (“MOU”) with SacRT describing the terms of a future Operations and Maintenance (“O&M”) Agreement, including the intent to develop an equitable and proportionate cost sharing mechanism for operating the project, identify responsibility for maintenance of the track, equipment, and infrastructure, and engage in transit service coordination at each of the termini stations. The executed MOU committed both parties to further develop and execute a final O&M Agreement prior to award of the federal SSGA. The SacRT Board approved this MOU on December 14, 2020.

To meet the second of the SacRT Board’s conditions, SacRT, the Cities and the Riverfront JPA executed an Amended and Restated Interagency and Cost Reimbursement Agreement and entered into an Assignment Agreement to allow SacRT to assume the rights and obligations of the Riverfront JPA under the 2018 Riverfront JPA-Cities Agreement. As a result, SacRT is now able to seek reimbursement directly from the Cities for work on the Streetcar Project. SacRT staff also applied to the SACOG Maintenance and Modernization Grant program seeking $711,000 to advance the Streetcar Project up to the award of the SSGA. This funding was ultimately awarded to SacRT by the SACOG Board of Directors on April 22, 2021. As SacRT is the direct recipient of these funds, this funding does not need to be included in an agreement with the Cities or the Riverfront JPA.

In addition to funding through SACOG, SacRT and West Sacramento staff worked diligently with Congresswoman Matsui and her staff to submit a programmatic request extending the $50 million FY17 federal funding appropriation through the Small Starts Program for the Streetcar project. The FY22 Transportation, Housing and Urban Development (“THUD”) Bill passed by Congress included the following language:
"Sacramento, California.—The Committee encourages all parties to the downtown streetcar project in Sacramento, California, including, but not limited to, the cities of Sacramento and West Sacramento and FTA to work proactively and expeditiously towards a project agreement and directs FTA to extend the availability of allocated funds for one year in order to facilitate the completion of an agreement." Although the language specified a 1-year extension, SacRT was assured by FTA that the $50 million in FY17 funding would remain available so long as there is forward momentum on the project, regular status updates are provided, and coordination is maintained with FTA. SacRT is currently working with the State to secure the previous $30 million in Cap and Trade/Transit and Intercity Rail Capital Program (TIRCP) funding allocated to the Streetcar Project.

In late 2021, the City of West Sacramento was made aware of an adopted change to the published February 27, 2018 Sacramento Valley Station Master Plan which previously identified the Streetcar Project connecting through 11 Streetcar: Consideration of Measure V Funding and Riverfront JPA Dissolution

Sacramento Valley Station (SVS) and merging with existing SacRT light rail transit service. This change included removing the Streetcar’s direct connection with light rail transit services and eliminated the possibility of future light rail service to West Sacramento. This unilateral decision was in direct conflict with the agreements previously made between the Streetcar Project partners and Congresswoman Matsui in 2019 as part of the MTWG and introduced the likelihood of significant reduction of potential ridership, threatening both the preservation of project funding and the future of the Streetcar Project itself. After several failed attempts by West Sacramento and SacRT staff to engage Sacramento staff and leadership to remedy the significant impact of eliminating Streetcar connectivity through SVS, and following subsequent meetings between City Managers of both cities and SacRT, West Sacramento called on Sacramento Area Council of Governments (“SACOG”) and Congresswoman Doris Matsui to again intervene to preserve the Streetcar Project and equitable access to transit for all cities in the Sacramento region.

ANALYSIS
Revised Alignment Negotiation and Agreement
On March 3, 2022, a meeting with Congresswoman Matsui and her staff, SACOG Executive Director James Corless, SacRT General Manager Henri Li, and City Council members representing both West Sacramento and Sacramento (including Mayor Martha Guerrero), along with other key staff attendees met to discuss the future of the Streetcar Project in light of the modifications made to SVS by the City of Sacramento. Alternatives were presented, including a revised alignment within Sacramento as shown in Attachment 1. New track would be constructed from Sutter Health Park east across the Tower Bridge consistent with previously approved engineering and environmental documents. The track would continue along Capitol Mall as previously planned but then deviate south on 3rd Street and continue east onto N Street. Double tracks would be installed the length of N Street between 3rd Street and 7th Street, connecting to the existing light rail system at both 7th and 8th Streets to allow continued service north to SVS and back. The revised route would require significant modifications to the existing environmental documents and engineering design documents prior to resubmittal to FTA.

SacRT presented information that demonstrated this new alignment to SVS by way of N Street would provide similar benefits for comparable costs to the previous 3rd Street alignment, while providing a greater level of connectivity with Sacramento’s downtown core and direct connectivity with existing light rail service infrastructure, enabling future projects that may extend the Light Rail system into West Sacramento and beyond.

It would also provide more direct access from West Sacramento to the state buildings in downtown Sacramento, the Crocker Art Museum, and future Sacramento Commons. In addition, this alignment would not be impacted by any future City of Sacramento projects at the SVS or along 3rd Street, including the planned rebuild of the I5 on ramp and future work on the I Street Bridge. Also, traffic and at-grade crossings impacts would be less significant since the alignment would not include the grade crossing of the I Street Bridge entrance. Although this is a significant alignment revision, SacRT has had discussions with the FTA to verify the revision would not jeopardize the existing $50 million appropriation. In these discussions, the FTA did not express any concern with the revised alignment and commented that the proposed revised alignment appears to be more beneficial than the alignment down 3rd Street to SVS.

Sacramento representatives agreed with the proposed alignment provided the City of Sacramento would not be required to invest any further funding toward the Streetcar Project. The City of West Sacramento agreed to support the alignment provided that the City of Sacramento secure a City Council resolution agreeing to support the Streetcar Project and N Street alignment and agree to work toward facilitating a revised connection to SVS.

On August 30, 2022, the City of Sacramento adopted Resolution 2022-0289 supporting the new Streetcar Project alignment (Attachment 2).

Streetcar Project Cost, Funding Plan, and Schedule
In 2016, SacRT had agreed to a funding commitment of up to $25 million of State Prop. 1A funds towards the construction of the project in consideration of a commitment to update the 32-year-old Operations and Maintenance agreement with the City of Sacramento, which specifies policy and cost allocations for operations and maintenance of the Light Rail system, as well as other matters regarding existing Sacramento and SacRT agreements. That amount was subsequently reduced to a commitment of up to $17 million in funding toward construction. The Sacramento City Council approved a motion to execute an Amended and Restated Light Rail System Operations and Maintenance Agreement on June 7, 2018 (Motion No. 2018-0174), however the $17 million committed by SacRT was subsequently reprogrammed to purchase new light rail vehicles instead. This introduced a significant funding gap for the Streetcar Project.

To make up for that funding gap, SacRT agreed to submit a grant funding request through the Rebuilding American Infrastructure with Sustainability and Equity (RAISE) program (formerly TIGER/BUILD). With this grant, SacRT committed to providing the necessary light rail vehicles and a backup vehicle for use on the new rail line 12 Streetcar: Consideration of Measure V Funding and Riverfront JPA Dissolution

into West Sacramento. The Siemens S700 low-floor light rail vehicles are identical to those being procured for SacRT’s Light Rail Modernization Project. These same vehicles used on the Streetcar line will be seamlessly integrated with existing SacRT light rail services and will serve to fill the funding gap left from the reprogramming of Prop 1A funds. Unfortunately, the SacRT RAISE grant application was unsuccessful, however in July 2022, SacRT was successful in securing $23.6 million in state grant funding through TIRCP, complementing another $265 million previously secured for the Light Rail Modernization Project, allowing SacRT to uphold its commitment to allocating the necessary vehicles to serve the Streetcar light rail extension into West Sacramento.

However, SacRT will continue to pursue other funding options, including future RAISE grant funding, in order to further increase their supply of rolling stock to better serve West Sacramento and other cities currently receiving regional light rail service.

The current cost estimate for design, environmental, permitting and construction for the revised Streetcar Project is $161,178,142, inclusive of the light rail vehicles, as well as both patent (exposed) contingency funds and latent (hidden) contingency funds (approximately 20% of the total project cost). Total amount of funding required to proceed with the environmental and engineering updates for the revised N Street alignment is $4,517,746.97.

There is currently $1,126,016.79 remaining in the Streetcar budget from previous funding allocations authorized by the City of West Sacramento and Sacramento. $4,291,730.18 is required to complete project development for the new alignment and allow for project resubmittal to FTA for consideration of a Small Starts Grant Agreement to secure state and federal funding for the project. As no additional funding is anticipated from the City of Sacramento, SacRT is requesting $4.3 million to be allocated from the Measure V funding toward the Streetcar Project for additional project development.

This funding request does not increase the level of funding previously approved by West Sacramento voters under 2008 sales tax Measure V and advisory ballot Measure U, rather it reallocates funding from Construction to Project Development while retaining the overall $25 million commitment to developing and constructing Streetcar light rail service. While additional grant funding may be pursued by SacRT to reduce individual funding obligations or to offset potential cost increases above that already anticipated in the contingency budget due to inflation, scope modification, or related funding issue; it is understood that neither the City of Sacramento nor the City of West Sacramento will allocate additional funding to the Streetcar Project beyond that already allocated and identified in the Funding Plan (page 6). The funding plan also assumes the budget reflects projected cost escalation and is reflected in 2029 dollars to ensure constructability within the budget presented. The Funding Plan identifies the current funding sources, types, and amounts required to complete the project in accordance with the projected schedule to complete the project.

DOWNTOWN RIVERFRONT STREETCAR LIGHT RAIL EXTENSION - FUNDING PLAN

FUNDING SOURCE FUNDING
TYPE

FUNDING
AMOUNT
% TOTAL

FUNDING
Project Development (Planning/Design/Permitting)
Regional Grant Funding (SACOG) Federal $711,000 2.7%
Proposition 1B PTMISEA (SacRT) State $1,570,000 5.9%
CMAQ Grant Funding (SACOG) Federal $5,000,000 18.8%
City of Sacramento (Fund 2031) Local $7,397,142 27.9%
City of West Sacramento (Measure V) Local $11,848,142 44.7% Project Development Funding Total $26,526,284 100%
SSGA Project (Construction)
FTA Small Starts Grant (2017 Allocation) Federal $50,000,000 37.1% FTA Small Starts Grant (2023 Additional Request) Federal $30,000,000 22.3% Cap and Trade (TIRCP) State $30,000,000 22.3%
2 LRT Vehicles (SacRT) Local $11,500,000 8.5%
City of West Sacramento (Measure V) Local $13,151,858 9.8% SSGA Project (Construction) Funding Total $134,651,858 100% 13 Streetcar: Consideration of Measure V Funding and Riverfront JPA Dissolution

Total Project Cost (2029 Dollars) $161,178,142
Dissolution of the Riverfront JPA
SacRT is the grant recipient for the $50 million in federal Small Starts grant funds identified for the project in 2017, will be the grant recipient for additional federal Small Starts funding awarded, and is the $30 million TIRCP grant recipient awarded to the Streetcar Project. In addition, given that SacRT bears responsibility for generating, coordinating, and submitting materials to the FTA to secure the SSGA, and since the Streetcar Project will operate in conjunction with existing SacRT light rail operations, will use new light rail rolling stock owned by SacRT, and since the line will be owned, operated, and maintained by SacRT once constructed; the Streetcar Project partners have mutually agreed that continued participation in the Riverfront JPA is no longer necessary.

The Design, Procurement and Construction Agreement between SacRT and the Riverfront JPA (part of the previously approved JPA Governance Documents) expired on July 24, 2020 because SacRT and the FTA have not yet entered into a SSGA within two years as stipulated in that Agreement. The executed Assignment Agreement for the Streetcar Project replaced that Design, Procurement and Construction Agreement as the mechanism for SacRT to receive funds obligated by the Cities. Staff therefore recommends the City Council approve the withdrawal from the Riverfront JPA and authorize the City Manager, in cooperation with the Streetcar Project partners, to complete the dissolution of the Riverfront JPA as doing so will have no bearing on the outcome of the Streetcar Project.

New SacRT / West Sacramento Cooperative Agreement
On August 8, 2022, the SacRT Board of Directors delegated authority to the General Manager/CEO to execute a new cooperative agreement as an instrument to reimburse SacRT for managing consultant project development activities for the Streetcar Project (Attachment 3). It was recognized that additional funds would be needed to move forward with further work on the revised N Street alignment. As Sacramento has declared their intent not to provide further funding for the project, the additional project development funds would need to be provided by the City of West Sacramento through a funding agreement and will include an allocation for SacRT staff work on the project. The amount required is estimated to be $4.3 million to reimburse SacRT for managing consultant project development activities for the Streetcar Project.

A draft cooperative agreement is currently in development between West Sacramento and SacRT. Staff respectfully requests the City Council delegate authority to the City Manager to negotiate and execute this cooperative agreement in coordination with the City Attorney to move forward with required design modifications to the Streetcar Project for submittal to FTA.

Environmental Considerations
Approval of the recommended action is not a project that is subject to CEQA because it is not an activity that may cause either a direct or reasonably foreseeable indirect physical change in the environment. (Pub.

Resources Code, § 21065; CEQA Guidelines §§ 15060(c), 15378(a)). CEQA Guidelines section 15378 (b)(4) further provides that: “A project does not include … the creation of government funding mechanisms or other government fiscal activities which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment.” 14 Streetcar: Consideration of Measure V Funding and Riverfront JPA Dissolution

The revised Streetcar Project is subject to additional environmental analysis resulting from alignment revisions from the original approved Downtown Riverfront Streetcar project. Required documentation will be prepared by the consultant team through 2024 and is subject to approval by the Cities and SacRT Board of Directors.

Commission Recommendation
Two prior comprehensive Streetcar Project updates were presented to the TMI Commission on July 10, 2018 following community outreach efforts related to station planning and to receive input from the Commissioners on the proposed station design framework. On November 2, 2020, the Commission received a full progress update from staff, including efforts pertaining to the scope reduction, SacRT light rail integration, and formation of an O&M Agreement with Sacramento Regional Transit. No changes in policy pertaining to the project have been made that require Commission feedback. Staff will continue to provide updates to the Commission where required as the project moves forward.

Strategic Plan Integration
Development of the Downtown Riverfront Streetcar is associated with the adopted Strategic Plan goal “Provide convenient and sustainable choices for people to get where they’re going” The Streetcar Project is a component of a broader sustainable mobility strategy and is identified in the city’s Policy Agenda “Light Rail Extension/Transit Expansion.” Additionally, this Project has been identified as a component of the City’s General Plan and Mobility Action Plan.

Alternatives
As an alternative to the recommended action, the City Council could:

1. Decline to authorize the allocation of funding for Streetcar Project Development;

2. Decline to authorize and delegate authority to the City Manager to dissolve the Riverfront JPA; and/or

3. Decline to authorize the City Manager to execute a cooperative agreement with SacRT.

Staff does not recommend these alternative actions because the Sacramento City Council has already authorized dissolution of the Riverfront JPA. This action is supported by both SACOG and SacRT. In addition, responsibility for delivering the Streetcar Project has already been transferred from the Riverfront JPA to SacRT as recommended by the FTA, therefore participation as a member of the Riverfront JPA is no longer required.

In addition, the allocation of funding will not increase the $25 million Measure V funding already allocated for the Streetcar Project, finally, without an executed cooperative agreement, SacRT will not be able to engage consultant services to move the Streetcar Project forward. All three of the staff recommended Coordination and Review
The City of West Sacramento as a member of the Streetcar Project partners continues to coordinate directly with SacRT, City of Sacramento and SACOG. Elements of the project are coordinated internally between the City Attorney and City Manager’s Office who have participated extensively in the review and approval of this report and supporting documents executed for the Streetcar Project.

Budget/Cost Impact
West Sacramento residents approved Measure V to fund the operations of a streetcar system and flood protection improvements. With approval by the West Sacramento City Council to complete project development activities, $7.901 million plus staff time had been advanced previously. Currently, $869,915.10 remains from the previously committed $2.3 million allocation approved June 16, 2021 through the First Amendment to the Amended and Restated Interagency and Cost Reimbursement Agreement. Staff is requesting an additional project development allocation of $5.5 million from Measure V to be used to cover City staff time spent on the project and to fund the subsequent cost reimbursement agreement with SacRT.

ATTACHMENT(S)
Attachment 1 – Revised Streetcar Light Rail Extension Alignment Maps Attachment 2 – Sacramento City Council Resolution No. 2022-0289 – Supporting the Pursuit of an Alignment for Sacramento Regional Transit’s Streetcar from West Sacramento Utilizing Capitol Mall, 3rd Street, and N Street (August 30, 2022) Attachment 3 – SacRT Board Delegated Authority for Streetcar Project Agreement with West Sacramento (August 8, 2022)
Attachment 4 – Resolution 22-125
15 16
SACRAMENTO REGIONAL TRANSIT DISTRICT DOWNTOWN RIVERFRONT STREETCAR PROJECT OPTION 1B LEGEND EXISTING LIGHT RAIL TRACKS PROPOSED STREETCAR ALIGNMENT SACRAMENTO RIVER CAPITOL MALL SACRAMENTO VALLEY STATION SUTTER HEALTH PARK 7TH STREET INTERSTATE 5 8TH STREET 3RD STREET L STREET J STREET N STREET H STREET 17 18 19
20

STREETCAR PROJECT UPDATE AND DELEGATING AUTHORITY TO THE GENERAL MANAGER/CEO TO ENTER INTO A

FUNDING AGREEMENT WITH THE CITY OF WEST SACRAMENTO
August 8, 2022

STAFF REPORT
Agenda Item 7.1
DATE: August 8, 2022
TO: Sacramento Regional Transit Board of Directors
FROM: Laura Ham, VP, Planning and Engineering
SUBJ: DOWNTOWN RIVERFRONT STREETCAR PROJECT UPDATE

AND DELEGATE AUTHORITY TO THE GENERAL

MANAGER/CEO TO ENTER INTO A FUNDING AGREEMENT

WITH THE CITY OF WEST SACRAMENTO

RECOMMENDATION
Adopt the Attached Resolution.

RESULT OF RECOMMENDED ACTION
The recommended actions would provide for necessary funding to flow to SacRT to engage consultants to complete further project development and design to obtain a Federal Small Starts Grant Agreement (SSGA) to construct the modified Downtown Riverfront Streetcar Project. If this action is approved, future actions for contracts with consultants would be brought to the Board at a later date for approval.

FISCAL IMPACT
There is no fiscal impact associated with this action. Any future actions that generate a fiscal impact will be brought back to the Board or awarded under the General Manager/CEO’s standing authority.

DISCUSSION
Background
The Downtown Riverfront Streetcar Project (Streetcar Project) received approval from the Federal Transit Administration (FTA) to enter Project Development as a Small Starts Project in 2014. The original scope of the Streetcar Project was environmentally cleared, designed, and issued for bid in November 2018, with construction Bids received in January 2019. Unfortunately, the bids received for the Streetcar Project came in significantly higher than expected.
21

DOWNTOWN RIVERFRONT STREETCAR PROJECT UPDATE AND DELEGATE AUTHORITY TO THE GENERAL

MANAGER/CEO TO ENTER INTO A FUNDING AGREEMENT WITH THE CITY OF WEST SACRAMENTO Subsequently, in March 2019, the Mayors of the City of Sacramento and the City of West Sacramento directed the formation of a Mobility Technical Working Group (MTWG). The goal of the MTWG was to present alternatives to the previously proposed Streetcar Project that would achieve the best mobility for and between both Cities. Over the next several months, MTWG meetings were held to establish clear objectives and explore various project alternatives to reduce costs and to deliver a project primarily consistent with the original intent, purpose, and need.

Two of the principal objectives driving the analysis included: 1) preserve the Congressionally-appropriated $50 million to complete the Project; and 2) connect the two Cities and the region with frequent, high-quality mass-transit service over the Sacramento River. The decision was made by the MTWG to move forward with a reduced-scope Streetcar Project that preserved the portion of the original Downtown Riverfront Streetcar connecting West Sacramento from Sutter Health Park (formerly Raley Field) with Sacramento Valley Station (SVS).

To move forward with the design and documentation for the reduced scope and alignment, on May 10, 2021, the Board approved 1) Assignment Agreement between SacRT and the Riverfront Joint Powers Authority (Authority) for the Interagency and Cost Reimbursement Agreement, 2) the Third Amendment to the Contract for the Downtown Riverfront Streetcar Design Services with HDR, INC., and 3) the First Amendment to the Contract for the Downtown Riverfront Streetcar Environmental Support Services with AECOM.

In December 2021, after reviewing the preliminary engineering design and re-evaluating the financial efficacy of the reduced streetcar alignment, the Streetcar Project stakeholders’ staff discussed a more efficient and integrated alignment that would allow the Streetcar Project alignment access to the existing SacRT light rail system.

Alternatives were evaluated that would provide a revenue connection to the existing system by installing revenue service track through the SVS. However, the City of Sacramento and SacRT are planning to relocate the existing SVS light rail station and the relocation would have to take place prior to the commencement of the Streetcar Project construction. The need to relocate the SVS station would most likely postpone the construction of the Streetcar Project. In addition, the most-current City of Sacramento Railyards/SVS/Transit Plaza plan is not conducive to light rail vehicles traveling through the plaza area. There is also a plan to reconstruct the I Street Bridge entrance on 3rd Street and the I-5 on ramp from I Street, both of which would impact the track construction and operation of the Streetcar Project.

After discussions between staff from SacRT and both Cities, a revised alignment between SVS and Sutter Health Park was proposed. Service would be provided by a single Siemens S700 vehicle that would travel between Sutter Health Park and SVS by constructing new track from Sutter Health Park across the Tower Bridge, along Capitol Mall, then south on 3rd Street to N Street. Double tracks would be installed on N Street from 3rd Street and connect to the existing light rail system at 7th and 8th Streets. The proposed Streetcar Project route would use the existing light rail track from 7th and 8th 22

DOWNTOWN RIVERFRONT STREETCAR PROJECT UPDATE AND DELEGATE AUTHORITY TO THE GENERAL

MANAGER/CEO TO ENTER INTO A FUNDING AGREEMENT WITH THE CITY OF WEST SACRAMENTO Streets to the SVS. The Streetcar Project would add new streetcar stations at Sutter Health Park, Capitol Mall and a station along N Street. The revised route would require significant modifications to the existing environmental documents and design documents.

The revised N Street alignment would connect the new track to the existing SacRT Light Rail system, enabling future projects that may extend the Light Rail system into West Sacramento and beyond. It would also provide more direct access from West Sacramento to the state buildings in downtown Sacramento, the Crocker Art Museum, and future Sacramento Commons. In addition, this alignment would not be impacted by any future City of Sacramento projects at the SVS or along 3rd Street, including the planned rebuild of the I-5 on ramp and future work on the I Street Bridge. Also, traffic and at-grade crossings impacts would be less significant since the alignment would not include the grade crossing of the I Street Bridge entrance. Although this is a significant alignment revision, SacRT has had discussions with the FTA to verify the revision would not jeopardize the existing $50 million appropriation. In these discussions, the FTA did not express any concern with the revised alignment and commented that the proposed revised alignment appears to be more beneficial than the alignment down 3rd Street to SVS.

On March 23, 2022, representatives and elected officials from the City of Sacramento, the City of West Sacramento, the Sacramento Area Council of Governments (SACOG), and SacRT met with Congresswoman Doris Matsui to discuss the revised alignment and whether to support it. After reviewing the pros and cons, the representatives of all three entities indicated support for the N Street alignment. In addition, the City of West Sacramento committed to taking the necessary steps to identify the necessary funding for completion of additional environmental, design and project analysis required for the Small Starts Grant Agreement application.

Additional funds will be needed to move forward with further work on the revised alignment. The additional funds will be provided from the City of West Sacramento through a funding agreement and will include an allocation for SacRT staff work on the project, as well as the project analysis and design described above.

If the Board authorizes negotiating and entering into an agreement with West Sacramento, and if the parties agree to move forward, Staff will return to the Board with requests to authorize specific work orders and amendments for updates to environmental and design documents and, if approved, later provide the Board with updates on the progress of those efforts.

Project Timeline

TASK DURATION
Revise and Update Environmental Documents, Design
Documents, Ridership Studies and Submit SSGA Application 2 years
FTA Application and Grant Approval Process 3 years
Construction 2 years
Total Project Duration 7 years
23

DOWNTOWN RIVERFRONT STREETCAR PROJECT UPDATE AND DELEGATE AUTHORITY TO THE GENERAL

MANAGER/CEO TO ENTER INTO A FUNDING AGREEMENT WITH THE CITY OF WEST SACRAMENTO Project Budget

ITEM COST
Re-Scoped Project Estimate (N Street Alignment) $126M
Funds expended to date $22.5M
(2) Streetcar Vehicles $11.5M
Total Project Budget $160M
24 RESOLUTION NO. 2022-08-090
Adopted by the Board of Directors of the Sacramento Regional Transit District on this date:

August 8, 2022

DELEGATING AUTHORITY TO THE GENERAL MANAGER/CEO TO ENTER INTO A

FUNDING AGREEMENT WITH THE CITY OF WEST SACRAMENTO FOR THE

REVISED DOWNTOWN RIVERFRONT STREETCAR PROJECT

NOW, THEREFORE, BE IT HEREBY RESOLVED BY THE BOARD OF
DIRECTORS OF THE SACRAMENTO REGIONAL TRANSIT DISTRICT AS FOLLOWS:

THAT, the General Manager/CEO is authorized to negotiate and execute a funding agreement with the City of West Sacramento to provide funding necessary to compensate SacRT for the costs to be incurred to further progress the revised Downtown Riverfront Streetcar project alignment down N Street.

A T T E S T:

HENRY LI, Secretary
By:

STEVE MILLER, Chair
Tabetha Smith, Assistant Secretary
25 1
Downtown Riverfront Streetcar
and West Sacramento Light Rail System Connection
26 2
Downtown Riverfront Streetcar
Sutter Health Park
2nd & Capitol
Sacramento Valley Station
2019 Proposed Streetcar Alignment:

1.5 Mile Project (1.1 Route Miles)
 3 Streetcar Stops: - Sutter Health Park- 2nd & Capitol (Old Sacramento)- Sacramento Valley Station (SVS) Streetcar would travel back and forth between SVS and Sutter Health Park
Background
•
2014 – Project Development
• 2018 – Bids Issued on Original Project (over budget)• 2019 – Partners Proposed Simplified Alignment • 2021 – Funding Secured to Continue Project Development• 2021 – Discussion Regarding New Alignment and Design 27 Streetcar originates in West Sacramento and ends at the Sacramento Valley Station:
• Crosses Tower Bridge• South on 3rd Street to N Street• East on N Street• Double track on N Street to 7th & 8th streets where it will connect to the existing light rail system and travel to SVS, turns back and follows same route back to West Sacramento 3 West Sacramento to SVS via N Street
2nd & Capitol
Sutter Health Park
Sacramento
Valley Station
N Street Platform
7th & Capitol
8th & Capitol
8th & K
8th & H
7th & I
28 Pros:
• Provide more direct access from West Sacramento to the state buildings in downtown Sacramento, the Crocker Art Museum and Sacramento Commons • Provides connectivity to the entire SacRT network and regional services• Will not be considered a new project by FTA; $50M allocation will still be in place
• Provides for expansion of the light rail system into West Sacramento and beyond
• Achieves higher greenhouse gas (GHG) and (vehicle miles traveled) VMT reduction
Cons:
• Require a redesign due to the new alignment down N Street.• There will be additional design, environmental, and utility relocation costs (~$9M total) but still within the $160M project estimate. 4 West Sacramento to SVS via N Street
29 5
Schedule Summary
Estimated Project Schedule Based on Re-Design Start
on October 2022
30 6
Estimated Project Budget
31 1. Obtain SacRT Board of Director’s input

2. Enter into agreement with the City of West Sacramento to fund completion of the Small Starts Grant Application, including updated design, environmental and SacRT labor

3. Seek SacRT Board approval for issuance of consultant work order amendments to update environmental, design and ridership estimates

4. Submit a formal project update to the Federal Transit Administration, including a transition of project sponsorship from SACOG to SacRT, scope details and committed funding Next Steps
32 Thank You!
Any Questions?
33 RESOLUTION 22-125

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO AUTHORIZING ALLOCATION OF $5.5 MILLION FROM SALES TAX MEASURE V;

DELEGATING AUTHORITY TO THE CITY MANAGER TO EXECUTE A COOPERATIVE

AGREEMENT FOR THE STREETCAR LIGHT RAIL EXTENSION PROJECT DEVELOPMENT; AUTHORIZING THE CITY MANAGER TO MODIFY AND EXECUTE AMENDMENT #2 TO THE INTERAGENCY AND COST REIMBURSEMENT AGREEMENT (2018-1217) BETWEEN THE CITY OF WEST SACRAMENTO, CITY OF SACRAMENTO, AND THE RIVERFRONT JOINT POWERS AUTHORITY; AND AUTHORIZE THE CITY MANAGER

TO WITHDRAW FROM THE RIVERFRONT JOINT POWERS AUTHORITY
WHEREAS, since 2006, SacRT, the Cities of Sacramento and West Sacramento (“Cities”) and the Sacramento Area Council of Governments (“SACOG”), have collaboratively pursued a light rail extension called the Downtown Riverfront Streetcar (the “Project”) that would connect the Cities across the Sacramento River (the “Project”) with light rail service; and WHEREAS, the Riverfront Joint Powers Authority (“Riverfront JPA”) was formed March 2017 through approval by the Cities in order to operate and maintain the Downtown Riverfront Streetcar Light Rail Extension (“Streetcar Project”); and WHEREAS, the Cities desire to design and construct the revised Project extending light rail service between the Sacramento Valley Station intermodal transit center, and the Sutter Health Park baseball stadium in West Sacramento by way of new double-track installation and a light rail station on N Street in Sacramento; and
WHEREAS, SacRT, the Cities and SACOG have worked with the FTA to determine a path forward to use the appropriated federal funds with local match to complete an alternate alignment for the Project within the available budget appropriation; and WHEREAS, The Sacramento City Council, under direction from Congresswoman Doris Matsui, adopted Resolution 2022-0289 supporting the pursuit of an alignment for the SacRT streetcar light rail extension from West Sacramento utilizing Capitol Mall, 3rd Street and N Street; and
WHEREAS, on August 17, 2018, the Cities and the JPA entered into the Interagency and Cost Reimbursement Agreement to establish, as between the Cities and the Authority, the allocation of further financial contributions by the Cities ($2.3 million by the City of West Sacramento and $300,000 for the City of Sacramento) to the Project, which agreement was amended and restated as of August 17, 2020, to limit the City of Sacramento’s obligation to $149,000; and
WHEREAS, the term of this Principal Agreement was previously extended to December 31, 2022, and that remaining balance of funds from that Agreement, include $869,915.10 from the City of West Sacramento, and $149,000 from the City of Sacramento that must be reauthorized through a Second Amendment to the Amended and Restated Interagency and Cost Reimbursement Agreement for Project development; and WHEREAS, the revised Project alignment will require modifications to environmental documentation, existing engineering design plans, and other documentation to complete the Project Development phase; and
WHEREAS, it is estimated that an additional $5.5 million in project development funding is required to complete the necessary plans to submit the required Small Starts Grant Application, coordinate with the FTA and secure a Small Starts Grant Agreement, and City staff costs; and
WHEREAS, effective June 7, 2021, the Riverfront JPA assigned its rights and obligations under the Principal Agreement to SacRT, and both cities have expressed support for 34 Resolution 22-125
October 5, 2022

dissolving the Riverfront JPA and transferring Streetcar Project assets and implementation responsibilities to SacRT who will deliver, own, operate, manage, and maintain the new rail line.

NOW, THEREFORE BE IT RESOLVED, that the City Council of the City of West Sacramento:
1) Authorizes the City Manager to modify and execute Amendment #2 to the Interagency and Cost Reimbursement Agreement (2018-1217) between the City of West Sacramento and City of Sacramento (Cities), and the Riverfront Joint Powers Authority (Riverfront JPA), including:
a) Extend the term of the Agreement; and
b) Modify the project description to reflect the revised Streetcar Project. 2) Authorizes the City Manager to resolve the Riverfront JPA issue (including dissolution of the Riverfront JPA) by withdrawing from the Riverfront JPA and addressing alignment, operating and maintenance agreements with SacRT, and affirm SacRT has assumed the rights and obligations of the Riverfront JPA to advance the Streetcar Project.
3) Authorizes the allocation of $5.5 million of Sales Tax Measure V funds required to complete environmental, civil engineering, and related project updates required by the Federal Transit Administration (“FTA”) for consideration under the Small Starts Capital Investment Grants Program, including the revised N Street Alignment in downtown Sacramento.

SOURCES
$5,500,000 109-0000-3085 Measure V Fund Bal
$5,500,000 400-9900-4990/400-14004-4990 Transfer In from Measure V $5,500,000 TOTAL SOURCES
USES
$5,500,000 400-9900-5530/400-14004-5800 Street Car Design Ph II $5,500,000 109-9211-5950 Transfer Out to CIP-14004
$5,500,000 TOTAL USES
4) Delegates authority to the City Manager to execute a new cooperative agreement as an instrument to reimburse SacRT for managing consultant project development activities for the Streetcar light rail extension Project for the City Council approved $4.3 million funding allocation from Measure V.

PASSED AND ADOPTED by the City Council of the City of West Sacramento this 5th day of October 2022, by the following vote:

AYES:

NOES:

ABSENT:
_____________________________
Martha Guerrero, Mayor
ATTEST:
_____________________________
Jennifer Cusmir, City Clerk
35 CITY COUNCIL AGENDA REPORT
MEETING DATE: October 5, 2022 ITEM # 5

CONSIDERATION OF ACCEPTANCE OF HOMELAND SECURITY GRANT AWARDS AND ADOPTION OF RESOLUTION 22-123 FOR BUDGET APPROPRIATIONS FOR BOMB

SQUAD EQUIPMENT
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X ] Staff
[ ] Other
Dawna Jones, Senior Analyst
Police Department
ATTACHMENT [X ] Yes [ ] No [ ] Information [ ] Direction [X ] Action

OBJECTIVE
The objective of this report is to provide the City Council with information needed to consider acceptance of the FY 2021 Homeland Security Grant Program (HSGP) award for $46,998.00 and adoption of Resolution 22-123 authorizing a budget appropriation for the funds awarded. These grants will fund the purchase of specialized bomb squad equipment to be used for emergency operations and special event security.

RECOMMENDED ACTION
Staff respectfully recommends the City Council:

1. Adopt resolution 22-123 authorizing the acceptance of the $46,998.00 FY 2021 HSGP grant award and funding the purchase of the associated equipment projects; and

2. Authorize the City Manager or designee to sign the contracts and purchase orders for the equipment purchases related to the grant.

BACKGROUND
There continues to be an ongoing threat of lone offenders and organized groups targeting the United States and more specifically California, with violence such as active shooter and the use of improvised explosive devices.

These events have targeted government officials and soft targets such as special events and entertainment venues. These trends include the use of improvised explosive devices during active shooter incidents. This emerging threat requires improvement in equipment to aid in the response to these incidents.

The West Sacramento Police Department applied for FY 2021 Homeland Security Grant Program (HSGP) funds for specialized bomb squad response equipment on behalf of the Yolo County Bomb Squad. This includes a new portable X-ray system to replace aging technology and a tactical dismounted operations tool kit for response to explosive incidents involving tactical operations and protection of special events.

ANALYSIS
The requested bomb squad equipment is costly and exceeds normal budget capabilities. This equipment includes a portable X-ray system, bomb suit and render safe equipment, including a dismounted operations tool kit and a tactical disrupter. These are used in dismounted bomb squad operations such as active shooter incidents and special events.

The West Sacramento Police Department was awarded $46,998.00 in HSGP funds for the bomb squad equipment and camera trailer projects. Due to increases in product cost since the initial application, it is estimated the current cost of the approved projects is $62,998.00, leaving an uncovered cost of $16,000.

Previously allocated Frontline grant funds or cost share from bomb squad agencies will be used for the matching funds in the amount of $16,000.

Environmental Considerations
This action is not a project that is subject to CEQA because it is not an activity that may cause either a direct or reasonably foreseeable indirect physical change in the environment. (Pub. Resources Code, § 21065; CEQA Guidelines § 15060(c), 15378(a).)
Commission Recommendation
Not applicable
36 WSPD FY 2021 HSGP Award
October 5, 2022

Strategic Plan Integration
This action furthers the city’s strategic plan of ensuring our community is “Safe and Secure” and furthers the management objective in increasing security and response capabilities for venues and events in the Entertainment District.

Alternatives

1. The Council may choose not to authorize the acceptance of the grant awards and related purchase of the equipment.

2. The Council may choose not to authorize the acceptance of the grant awards and instead authorize the equipment purchase using alternative City funds.

Coordination and Review
This report was coordinated and reviewed by Police Department and Finance staff.

Budget/Cost Impact
The funding awarded in the requested projects will be reimbursed to the City of West Sacramento following the purchase of the equipment. The awarded funds of $46,998.00 are not sufficient to purchase the requested equipment under the FY 2021 HSGP Grant Projects due to the increase in costs since the grant application was submitted. The current anticipated costs of the approved projects is $$62,998.00. This would require the allocation of existing Police Department Frontline budget funds in the amount of approximately $16,000 from 250-9142.

ATTACHMENT(S)

1. Resolution 22-123

2. FY 2021 HSGP award letter, Portable X-Ray System

3. FY 2021 HSGP award letter, Dismounted Operations Tool Kit

4. HSGP Grant Agreement
37 Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs

As the duly authorized representative of the Applicant, I hereby certify that the Applicant has the legal authority to apply for federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay any non-federal share of project cost) to ensure proper planning, management, and completion of the project described in this application, within prescribed timelines.

I further acknowledge that the Applicant is responsible for reviewing and adhering to all requirements within the:
(a) Applicable Federal Regulations (see below);
(b) Federal Program Notice of Funding Opportunity (NOFO); (c) Federal Preparedness Grants Manual;
(d) California Supplement to the NOFO; and
(e) Federal and State Grant Program Guidelines.

Federal Regulations
Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs are set forth in Title 2, Part 200 of the Code of Federal Regulations (C.F.R.). Updates are issued by the Office of Management and Budget (OMB) and can be found at http://www.whitehouse.gov/omb/.

State and federal grant award requirements are set forth below. The Applicant hereby agrees to comply with the following:

1. Proof of Authority
The Applicant will obtain proof of authority from the city council, governing board, or authorized body in support of this project. This written authorization must specify that the Applicant and the city council, governing board, or authorized body agree:
(a) To provide all matching funds required for the grant project and that any cash match will be appropriated as required;
(b) Any liability arising out of the performance of this agreement shall be the responsibility of the Applicant and the city council, governing board, or authorized body;
(c) Grant funds shall not be used to supplant expenditures controlled by the city council, governing board, or authorized body;
38 Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs

(d) Applicant is authorized by the city council, governing board, or authorized body to apply for federal assistance, and the institutional, managerial and financial capability (including funds sufficient to pay the non-federal share of project cost, if any) to ensure proper planning, management and completion of the project described in this application; and
(e) Official executing this agreement is authorized by the Applicant.

This Proof of Authority must be maintained on file and readily available upon request.

2. Period of Performance
The period of performance is specified in the Award. The Applicant is only authorized to perform allowable activities approved under the award, within the period of performance.

3. Lobbying and Political Activities
As required by Section 1352, Title 31 of the United States Code (U.S.C.), for persons entering into a contract, grant, loan, or cooperative agreement from an agency or requests or receives from an agency a commitment providing for the United States to insure or guarantee a loan, the Applicant certifies that:
(a) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any federal grant, the making of any federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, loan, or cooperative agreement.
(b) If any funds other than federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying”, in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly. 39 Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs

The Applicant will also comply with provisions of the Hatch Act (5 U.S.C. §§ 1501- 1508 and §§ 7324-7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with federal funds.

Finally, the Applicant agrees that federal funds will not be used, directly or indirectly, to support the enactment, repeal, modification or adoption of any law, regulation or policy without the express written approval from the California Governor’s Office of Emergency Services (Cal OES) or the federal awarding agency.

4. Debarment and Suspension
As required by Executive Orders 12549 and 12689, and 2 C.F.R. § 200.214 and codified in 2 C.F.R. Part 180, Debarment and Suspension, the Applicant will provide protection against waste, fraud, and abuse by debarring or suspending those persons deemed irresponsible in their dealings with the federal government. The Applicant certifies that it and its principals, recipients, or subrecipients:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by any federal department or agency;
(b) Have not within a three-year period preceding this application been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (federal, state, or local) transaction or contract under a public transaction; violation of federal or state antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (federal, state, or local) with commission of any of the offenses enumerated in paragraph (2)(b) of this certification; and (d) Have not within a three-year period preceding this application had one or more public transaction (federal, state, or local) terminated for cause or default.

Where the Applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application.

5. Non-Discrimination and Equal Employment Opportunity
The Applicant will comply with all state and federal statutes relating to nondiscrimination, including:
40 Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs

(a) Title VI of the Civil Rights Act of 1964 (Public Law (P.L.) 88-352 and 42 U.S.C. § 2000d et. seq.) which prohibits discrimination on the basis of race, color, or national origin and requires that recipients of federal financial assistance take reasonable steps to provide meaningful access to persons with limited English proficiency (LEP) to their programs and services;
(b) Title IX of the Education Amendments of 1972, (20 U.S.C. §§ 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex in any federally funded educational program or activity;
(c) Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794), which prohibits discrimination against those with disabilities or access and functional needs; (d) Americans with Disabilities Act (ADA) of 1990 (42 U.S.C. §§ 12101- 12213), which prohibits discrimination on the basis of disability and requires buildings and structures be accessible to those with disabilities and access and functional needs;
(e) Age Discrimination Act of 1975, (42 U.S.C. §§ 6101-6107), which prohibits discrimination on the basis of age;
(f) Public Health Service Act of 1912 (42 U.S.C. §§ 290 dd—2), relating to confidentiality of patient records regarding substance abuse treatment; (g) Title VIII of the Civil Rights Act of 1968 (42 U.S.C. § 3601 et seq.), relating to nondiscrimination in the sale, rental or financing of housing as implemented by the Department of Housing and Urban Development at 24 C.F.R. Part100. The prohibition on disability discrimination includes the requirement that new multifamily housing with four or more dwelling units—i.e., the public and common use areas and individual apartment units (all units in buildings with elevators and ground-floor units in buildings without elevators)— be designed and constructed with certain accessible features (See 24 C.F.R. § 100.201); (h) Executive Order 11246, which prohibits federal contractors and federally assisted construction contractors and subcontractors, who do over $10,000 in Government business in one year from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identification or national origin;
(i) Executive Order 11375, which bans discrimination on the basis of race, color, religion, sex, sexual orientation, gender identification, or national origin in hiring and employment in both the United States federal workforce and on the part of government contractors;
(j) California Public Contract Code § 10295.3, which prohibits discrimination based on domestic partnerships and those in same sex marriages; 41 Standard Assurances
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(k) DHS policy to ensure the equal treatment of faith-based organizations, under which all applicants and recipients must comply with equal treatment policies and requirements contained in 6 C.F.R. Part 19;
(l) The Applicant will comply with California’s Fair Employment and Housing Act (FEHA) (California Government Code §§12940, 12945, 12945.2), as applicable.

FEHA prohibits harassment and discrimination in employment because of ancestry, familial status, race, color, religious creed (including religious dress and grooming practices), sex (which includes pregnancy, childbirth, breastfeeding and medical conditions related to pregnancy, childbirth or breastfeeding), gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, mental and physical disability, genetic information, medical condition, age, pregnancy, denial of medical and family care leave, or pregnancy disability leave, military and veteran status, and/or retaliation for protesting illegal discrimination related to one of these categories, or for reporting patient abuse in tax supported institutions; (m)Any other nondiscrimination provisions in the specific statute(s) under which application for federal assistance is being made; and
(n) The requirements of any other nondiscrimination statute(s) that may apply to this application.

6. Drug-Free Workplace
As required by the Drug-Free Workplace Act of 1988 (41 U.S.C. § 701 et seq.), the Applicant certifies that it will maintain a drug-free workplace and a drug-free awareness program as outlined in the Act.

7. Environmental Standards
The Applicant will comply with state and federal environmental standards, including:
(a) California Environmental Quality Act (CEQA) (California Public Resources Code §§ 21000- 21177), to include coordination with the city or county planning agency;
(b) CEQA Guidelines (California Code of Regulations, Title 14, Division 6, Chapter 3, §§ 15000- 15387);
(c) Federal Clean Water Act (CWA) (33 U.S.C. § 1251 et seq.), which establishes the basic structure for regulating discharges of pollutants into the waters of the United States and regulating quality standards for surface waters; (d) Federal Clean Air Act of 1955 (42 U.S.C. § 7401) which regulates air emissions from stationary and mobile sources;
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(e) Institution of environmental quality control measures under the National Environmental Policy Act (NEPA) of 1969 (P.L. 91-190); the Council on Environmental Quality Regulations for Implementing the Procedural Provisions of NEPA; and Executive Order 12898 which focuses on the environmentaland human health effects of federal actions on minority and low-income populations with the goal of achieving environmental protection for all communities;
(f) Evaluation of flood hazards in floodplains in accordance with Executive Order 11988;
(g) Executive Order 11514 which sets forth national environmental standards; (h) Executive Order 11738 instituted to assure that each federal agency empowered to enter into contracts for the procurement of goods, materials, or services and each federal agency empowered to extend federal assistance by way of grant, loan, or contract shall undertake such procurement and assistance activities in a manner that will result in effective enforcement of the Clean Air Act and the Federal Water Pollution Control Act Executive Order 11990 which requires preservation of wetlands;
(i) The Safe Drinking Water Act of 1974, (P.L. 93-523); (j) The Endangered Species Act of 1973, (P.L. 93-205);
(k) Assurance of project consistency with the approved state management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. §§1451 etseq.);
(l) Conformity of Federal Actions to State (Clear Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.);
(m)Wild and Scenic Rivers Act of 1968 (16 U.S.C. § 1271 et seq.) related to protecting components or potential components of the national wildand scenic rivers system.

The Applicant shall not be: 1) in violation of any order or resolution promulgated by the State Air Resources Board or an air pollution district; 2) subject to a cease and desist order pursuant to § 13301 of the California Water Code for violation of waste discharge requirements or discharge prohibitions; or 3) determined to be in violation of federal law relating to air or water pollution.
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8. Audits
For subrecipients expending $750,000 or more in federal grant funds annually, the Applicant will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and Title 2 of the Code of Federal Regulations, Part 200, Subpart F Audit Requirements.

9. Cooperation and Access to Records
All Applicants must cooperate with any compliance reviews or investigations conducted by DHS. In accordance with 2 C.F.R. § 200.337, the Applicant will give the awarding agency, the Comptroller General of the United States and, if appropriate, the state, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award. The Applicant will require any subrecipients, contractors, successors, transferees and assignees to acknowledge and agree to comply with this provision.

10. Conflict of Interest
The Applicant will establish safeguards to prohibit the Applicant’s employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain.

11. Financial Management
False Claims for Payment - The Applicant will comply with 31 U.S.C §§ 3729-3733 which sets forth that no subrecipient, recipient, or subrecipient shall submit a false claim for payment, reimbursement or advance.

12. Reporting - Accountability
The Applicant agrees to comply with applicable provisions of the Federal Funding Accountability and Transparency Act (FFATA) (P.L. 109-282), specifically (a) the reporting of subawards obligating $30,000 or more in federal funds and (b) executive compensation data for first-tier subawards. This includes the provisions of FFATA, which includes requirements for executive compensation, and also requirements implementing the Act for the non-federal entity at 2 C.F.R. Part 25 Financial Assistance Use of Universal Identifier and Central Contractor Registration and 2 C.F.R.

Part 170 Reporting Subaward and Executive Compensation Information.

13. Whistleblower Protections
The Applicant also must comply with statutory requirements for whistleblower protections at 10 U.S.C. § 2409, 41 U.S.C. § 4712, and 10 U.S.C. § 2324, 41 U.S.C. § 4304 and § 4310.
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14. Human Trafficking
The Applicant will comply with the requirements of Section 106(g) of the Trafficking Victims Protection Act of 2000, as amended (22 U.S.C. § 7104) which prohibits grant award recipients or a subrecipient from: (1) engaging in trafficking in persons during the period of time that the award is in effect; (2) procuring a commercial sex act during the period of time that the award is in effect; (3) using forced labor in the performance of the award or subawards under the award.

15. Labor Standards
The Applicant will comply with the following federal labor standards:
(a) The Davis-Bacon Act (40 U.S.C. §§ 276a to 276a-7), as applicable, and the Copeland Act (40 U.S.C. § 3145 and 18 U.S.C. § 874) and the Contract Work Hours and Safety Standards Act (40 U.S.C. §§ 327-333), regarding labor standards for federally-assisted construction contracts or subcontracts, and (b) The Federal Fair Labor Standards Act (29 U.S.C. § 201 et al.) as they apply to employees of institutes of higher learning (IHE), hospitals and other non-profit organizations.

16. Worker’s Compensation
The Applicant must comply with provisions which require every employer to be insured to protect workers who may be injured on the job at all times during the performance of the work of this Agreement, as per the workers compensation laws set forth in California Labor Code §§ 3700 et seq.

17. Property-Related
If applicable to the type of project funded by this federal award, the Applicant will:
(a) Comply with the requirements of Titles II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of federal or federally-assisted programs. These requirements apply to all interests in real property acquired for project purposes regardless of federal participation in purchase; (b) Comply with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93-234) which requires subrecipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more;
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(c) Assist the awarding agency in assuring compliance with Section 106 of the (d) National Historic Preservation Act of 1966, as amended (16 U.S.C. § 470), Executive Order 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. §469a-1 et seq.); and
(e) Comply with the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. § 4831 and 24 CFR Part 35) which prohibits the use of lead-based paint in construction or rehabilitation of residence structures.

18. Certifications Applicable Only to Federally-Funded Construction Projects For all construction projects, the Applicant will:
(a) Not dispose of, modify the use of, or change the terms of the real property title or other interest in the site and facilities without permission and instructions from the awarding agency. Will record the federal awarding agency directives and will include a covenant in the title of real property acquired in whole or in part with federal assistance funds to assure nondiscrimination during the useful life of the project;
(b) Comply with the requirements of the awarding agency with regard to the drafting, review and approval of construction plans and specifications;and (c) Provide and maintain competent and adequate engineering supervision at the construction site to ensure that the complete work conforms with the approved plans and specifications and will furnish progressive reports and such other information as may be required by the assistance awarding agency or State.

19. Use of Cellular Device While Driving is Prohibited
Applicants are required to comply with California Vehicle Code sections 23123 and 23123.5. These laws prohibit driving motor vehicle while using an electronic wireless communications device to write, send, or read a text-based communication. Drivers are also prohibited from the use of a wireless telephone without hands-free listening and talking, unless to make an emergency call to 911, law enforcement, or similar services.
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20. California Public Records Act and Freedom of Information Act The Applicant acknowledges that all information submitted in the course of applying for funding under this program, or provided in the course of an entity’s grant management activities that are under Federal control, is subject to the Freedom of Information Act (FOIA), 5 U.S.C. § 552, and the California Public Records Act, California Government Code section 6250 et seq. The Applicant should consider these laws and consult its own State and local laws and regulations regarding the release of information when reporting sensitive matters in the grant application, needs assessment, and strategic planning process.

HOMELAND SECURITY GRANT PROGRAM (HSGP) –

PROGRAM SPECIFIC ASSURANCES / CERTIFICATIONS

21. Acknowledgment of Federal Funding from DHS
All recipients must acknowledge their use of federal funding when issuing statements, press releases, requests for proposals, bid invitations, and other documents describing projects or programs funded in whole or in part with federal funds.

22. Activities Conducted Abroad
All recipients must ensure that project activities carried on outside the United States are coordinated as necessary with appropriate government authorities and that appropriate licenses, permits, or approvals are obtained.

23. Best Practices for Collection and Use of Personally Identifiable Information (PII) DHS defines personally identifiable information (PII) as any information that permits the identity of an individual to be directly or indirectly inferred, including any information that is linked or linkable to that individual. All recipients who collectPII are required to have a publicly-available privacy policy that describes standards on the usage and maintenance of PII they collect. Recipients may also find the DHS Privacy Impact Assessments: Privacy Guidance and Privacy template a useful resource respectively.

24. Copyright
All recipients must affix the applicable copyright notices of 17 U.S.C. §§ 401 or 402 and an acknowledgement of U.S. Government sponsorship (including the award number) to any work first produced under federal financial assistance awards. 47 Standard Assurances
For Cal OES Federal Non-Disaster Grant Programs

25. Duplication of Benefits
Any cost allocable to a particular federal financial assistance award provided for in 2 C.F.R. Part 200, Subpart E may not be charged to other federal financial assistance awards to overcome fund deficiencies, to avoid restrictions imposed by federal statutes, regulations, or federal financial assistance award terms and conditions, or for other reasons. However, these prohibitions would not preclude recipients from shifting costs that are allowable under two or more awards in accordance with existing federal statutes, regulations, or the federal financial assistance award terms and conditions.

26. Energy Policy and Conservation Act
All recipients must comply with the requirements of 42 U.S.C. § 6201 which contain policies relating to energy efficiency that are defined in the state energy conservation plan issued in compliance with this Act.

27. Federal Debt Status
All recipients are required to be non-delinquent in their repayment of any federal debt. Examples of relevant debt include delinquent payroll and other taxes, audit disallowances, and benefit overpayments. See OMB Circular A-129.

28. Fly America Act of 1974
All recipients must comply with Preference for U.S. Flag Air Carriers: (air carriers holding certificates under 49 U.S.C. § 41102) for international air transportation of people and property to the extent that such service is available, in accordance with the International Air Transportation Fair Competitive Practices Act of 1974 (49 U.S.C. § 40118) and the interpretative guidelines issued by the Comptroller General of the United States in the March 31, 1981, amendment to Comptroller General Decision B138942.

29. Hotel and Motel Fire Safety Act of 1990
In accordance with Section 6 of the Hotel and Motel Fire Safety Act of 1990, all Applicants must ensure that all conference, meeting, convention, or training space funded in whole or in part with federal funds complies with the fire prevention and control guidelines of the Federal Fire Prevention and Control Act of 1974, as amended, 15 U.S.C. § 2225a.
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30. Non-supplanting Requirement
All recipients who receive federal financial assistance awards made under programs that prohibit supplanting by law must ensure that federal funds do not replace (supplant) funds that have been budgeted for the same purpose through nonfederal sources.

31. Patents and Intellectual Property Rights
Unless otherwise provided by law, recipients are subject to the Bayh-Dole Act, Pub. L.

No. 96-517, as amended, and codified in 35 U.S.C. § 200 et seq. All recipients are subject to the specific requirements governing the development, reporting, and disposition of rights to inventions and patents resulting from financial assistance awards located at 37 C.F.R. Part 401 and the standard patent rights clause located at 37 C.F.R. § 401.14.

32. SAFECOM
All recipients who receive federal financial assistance awards made under programs that provide emergency communication equipment and its related activities must comply with the SAFECOM Guidance for Emergency Communication Grants, including provisions on technical standards that ensure and enhance interoperable communications.

33. Terrorist Financing
All recipients must comply with Executive Order 13224 and U.S. law that prohibit transactions with, and the provisions of resources and support to, individuals and organizations associated with terrorism. Recipients are legally responsible to ensure compliance with the Order and laws.

34. Reporting of Matters Related to Recipient Integrity and Performance If the total value of the recipient’s currently active grants, cooperative agreements, and procurement contracts from all federal assistance offices exceeds $10,000,000 for any period of time during the period of performance of this federal financial assistance award, you must comply with the requirements set forth in the government-wide Award Term and Condition for Recipient Integrity and Performance Matters located at 2 C.F.R. Part 200, Appendix XII, the full text of which is incorporated here by reference in the award terms and conditions. 49 Standard Assurances
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35. USA Patriot Act of 2001
All recipients must comply with requirements of the Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act (USA PATRIOT Act), which amends 18 U.S.C. §§ 175–175c.

36. Use of DHS Seal, Logo, and Flags
All recipients must obtain permission from their DHS Financial Assistance Office, prior to using the DHS seal(s), logos, crests or reproductions of flags or likenesses of DHS agency officials, including use of the United States Coast Guard seal, logo, crests or reproductions of flags or likenesses of Coast Guard officials.

37. Performance Goals
In addition to the Biannual Strategy Implementation Report submission requirements outlined in the Preparedness Grants Manual, subrecipients must demonstrate how the grant-funded project addresses the core capability gap associated with each project and identified in the Threat and Hazard Identification and Risk Analysis or Stakeholder Preparedness Review or sustains existing capabilities, as applicable. The capability gap reduction or capability sustainment must be addressed in the Project Description of the BSIR for each project.

38. Applicability of DHS Standard Terms and Conditions to Tribes The DHS Standard Terms and Conditions are a restatement of general requirements imposed upon recipients and flow down to subrecipients as a matter of law, regulation, or executive order. If the requirement does not apply to Indian tribes or there is a federal law or regulation exempting its application to Indian tribes, then the acceptance by Tribes of, or acquiescence to, DHS Standard Terms and Conditions does not change or alter its inapplicability to an Indian tribe. The execution of grant documents is not intended to change, alter, amend, or impose additional liability or responsibility upon the Tribe where it does not already exist. 50 Standard Assurances
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IMPORTANT
The purpose of the assurance is to obtain federal and state financial assistance, including any and all federal and state grants, loans, reimbursement, contracts, etc. The Applicant recognizes and agrees that state financial assistance will be extended based on the representations made in this assurance. This assurance is binding on the Applicant, its successors, transferees, assignees, etc. Failure to comply with any of the above assurances may result in suspension, termination, or reduction of grant funds.

All appropriate documentation, as outlined above, must be maintained on file by the Applicant and available for Cal OES or public scrutiny upon request. Failure to comply with these requirements may result in suspension of payments under the grant or termination of the grant or both and the subrecipient may be ineligible for award of any future grants if the Cal OES determines that any of the following has occurred: (1) the recipient has made false certification, or (2) violates the certification by failing to carry out the requirements as noted above.

All of the language contained within this document must be included in the award documents for all subawards at all tiers. All recipients are bound by the Department of Homeland Security Standard Terms and Conditions 2021, Version 11.4, hereby incorporated by reference, which can be found at:
https://www.dhs.gov/publication/fy15-dhs-standard-terms-and-conditions.

The undersigned represents that he/she is authorized to enter into this agreement for and on behalf of the Applicant.

Subrecipient:

Signature of Authorized Agent:

Printed Name of Authorized Agent:

Title: Date:
51 COUNTY OF YOLO
Office of the County Administrator
625 Court Street, Room 202 Woodland, CA 95695
(530) 666-8150 FAX (530) 668-4029
www.yolocounty.org
Patrick S. Blacklock
County Administrator
July 13, 2022
Jason Winger, Lieutenant
City of West Sacramento
1110 West Capitol Avenue
West Sacramento, CA 95691
SUBJECT:  NOTIFICATION OF AWARD
FY 2021 HOMELAND SECURITY GRANT PROGRAM
Assistance Listings Number: 97.067
Federal Grantor Agency: US DEPARTMENT OF HOMELAND SECURITY Pass‐Through Agency: CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES GRANT Subrecipient: WEST SACRAMENTO CITY COUNCIL
Subrecipient DUNS Unique Entity ID:  MLGYAWLU57K3
Performance Period: October 1, 2021 – May 31, 2024
Dear Jason,
The City of West Sacramento has been awarded a FY 2021 Homeland Security Grant Program project in the amount of $39,673.  This project funding is authorized for funding one (1) Digital X‐Ray.

Agencies and/or Jurisdictions to Benefit  Project Requested Funding Approved City of West Sacramento One (1) Digital X‐Ray
(AEL: 02EX‐02‐XRAP)

$39,673
By accepting this award, you acknowledge that this is a federal monetary award and your agency or department is a Sub‐Recipient to Yolo County, as Sub‐Grantee to the State of California, who is the Grantee.

Your agency or City a sub‐recipient is subject to a mandatory annual A‐133 Single Audit if your agency expends more than $750,000 per fiscal year in total federal funding.  A copy of your Single Audit annual report must be submitted to Yolo County Office of Emergency Services (OES), no later than April 15 of each applicable year while this grant is open.

Sub‐recipients are responsible to comply with all federal and state statutes, regulations, policies, guidelines and requirements, including but not limited to:
 Federal Acquisition Regulation (FAR) at 48 CFR, Federal Acquisition Regulations System.  44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.
52  Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs set forth in Title 2 of the Code of Federal Regulations (CFR), including Part 200 and all subparts, as well as updates issued by the Office of Management and Budget (OMB).  DHS/FEMA Information Bulletins (IB).
 Applicable Federal, State and Local Laws including but not limited to those listed in grant assurances.  Federal and State Supplemental Program Guidance.
 All sections of FY2021 CalOES Grant Assurances.

Sub‐recipients are responsible to meet the following conditions:

1. Your agency accepts complete financial liability and will provide:
a. Signed Federal Grant Assurances, from the 2021 grant guidance, by an agency authorized signatory.
b. Check every contractor and vendor against the federal debarment list before contracting with that entity—as required by Executive Orders (EOs) 12549 and 12689, 2 CFR 200.212 and Part 180—and print results.
c. Repay any funds due to an over‐payment for a non‐eligible or unapproved activity, or as required by a negative audit finding.

2. All Sole Source procurements must include a Sole Source form and approval by your Purchasing Manager, as well. No purchases can be made until approval from Yolo OES and CalOES is obtained. Sole source purchase requests are appropriate only if the item or service is only available from one source, or after solicitation of a number of sources, competition was determined inadequate

3. All activities and programs must comply with federal Environmental Planning and Historic Preservation (EHP) policy, stated in FP 108‐023‐1 and FP 108.24.4. All projects requiring Environmental and Historical Preservation (EHP) reviews must complete the appropriate documentation and receive prior approval from Yolo County OES, CalOES, and possibly FEMA or the U.S. Department of Homeland Security.

4. All projects that involve emergency communication projects and related activities must comply with the SAFECOM Guidance. All projects requiring SAFECOM consult must complete the appropriate documentation and receive prior approval from Yolo County OES, CalOES, and possibly FEMA or the U.S. Department of Homeland Security.

5. Executive Order 13688, DHS/FEMA has issued Information Bulletin (IB) 407 which has placed restrictions on controlled equipment. All projects requesting Controlled Equipment must complete the appropriate documentation and receive prior approval from Yolo County OES, CalOES, and possibly FEMA or the U.S. Department of Homeland Security. Grant funds may be used for the purchase of Controlled Equipment, however, because of the nature of the equipment and the potential impact on the community, there are additional and specific requirements in order to acquire this equipment.

6. All Emergency Operations Center related projects must complete the appropriate documentation and receive prior approval from Yolo County OES, CalOES, and possibly FEMA or the U.S.

Department of Homeland Security.

7. All aviation and watercraft requests must complete the appropriate documentation and receive prior approval from Yolo County OES, CalOES, and possibly FEMA or the U.S. Department of Homeland Security.

8. Follow any applicable Federal, state, local, tribal, or territorial statutes or regulations governing any real or potential conflicts of interest.

9. DHS/FEMA requires that any information technology system funded or supported by these funds comply with 28 C.F.R. Part 23.

10. Funds may only be spent for operational overtime costs upon prior approval from Yolo County OES, CalOES, and possibly FEMA or the U.S. Department of Homeland Security. 53 11. Equipment categories and equipment standards for HSGP are listed on the Authorized Equipment List (AEL). Equipment must meet all mandatory regulatory and/or DHS/FEMA‐adopted standards to be eligible for purchase using these funds. In addition, agencies will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment.

12. With the exception of maintenance plans purchased incidental to the original purchase of the equipment, the period covered by maintenance or warranty plan must not exceed the grant period if grant funds are used to purchase the plan or warranty.

13. Exercises conducted with grant funding should be managed and conducted consistent with HSEEP.

Recipients are required to submit one After Action Report/Improvement Plan (AAR/IP) for each HSGP‐funded exercise. AAR/IPs should be submitted to Yolo County OES, no more than 60 days after completion of the exercise.

14. The use of DHS/FEMA preparedness grant funds for maintenance contracts, warranties, repair or replacement costs, upgrades, and user fees are allowable, as described in FEMA Policy FP 205‐402‐ 125‐1 under all active and future grant awards, unless otherwise noted.

15. Some projects that involve planning, consultants, and other components, require the submission of deliverables to Yolo County OES and CalOES prior to reimbursement.

16. All grant funded purchases that are part of a purchase, project, or contract that totals $150,000 or more—regardless of the dollar amount that grant funding represents—must be submitted to Yolo County OES for CalOES approval.

17. Subrecipients must obtain a performance bond for any equipment item over $250,000, or any vehicle, aircraft or watercraft, financed in whole or in part with homeland security dollars.

18. All project modifications require notification to Yolo County OES, and prior approval by OES and CalOES. A modification must be completed prior to initiating any scope of work or incurring any expenses not previously approved.

19. Reimbursement claims and status updates are due biannually in June and December of each year.

20. All claims for reimbursement must be supported by source documentation, such as cancelled checks, paid bills, payroll records, signed time and attendance sheets, purchase orders, invoices, delivery receipts, contracts, etc. All documentation must be maintained and submitted to Yolo County OES with all reimbursement requests, as well as upon request for monitoring or audit by Yolo County, the state, or federal government.

21. All claims must submit a canceled check or general ledger report to show that vendors were paid prior to reimbursement.

22. Ensure all original invoices are clearly labeled with the grant year and project(s) before they are copied and sent for payment to ensure subsequent copies are auditable and not double‐billed to another grant/budget.

23. The expenditure cover sheet must be completed, signed by the department head, and submitted to OES with all requests for reimbursement. The sheet identifies the expenses that are being claimed for reimbursement, and summarize the expenditures shown in the invoices and other backup documentation.

24. Reimbursement by CalOES is in whole dollars only, with any fractions of a dollar rounded down.

25. Subrecipients must have an effective inventory management system, to include: Property records that document description, serial number or other ID, title information, acquisition date, cost, location, use and condition, and ultimate disposition; conducting a physical inventory annually; and a control system to prevent loss, damage, and theft of grant purchased equipment and supplies.

26. All equipment will be labeled and tracked according to federal and state guidelines. Yolo OES will provide tags to track equipment and other assets. Equipment will be inventoried and a tracked by your agency.

27. When equipment acquired under the HSGP is no longer needed for program activities, the subrecipient must contact Yolo County OES to request disposition instructions. Equipment that is lost, stolen, or destroyed needs to be reported to Yolo OES immediately and may need to be replaced by your agency at agency cost.
54 28. All contracts, including small purchase, funded by federal grants must include the required federal contract provisions, as described in CFR Part 215.

29. Maintain complete and accurate records of all grant related activities for three years from the date of receipt of a closeout letter from the County.  Letters will not be sent until after the state has closed the grant program.

30. Cost savings must be returned for reallocation by OES and the Approval Authority and may not be expended on additional or unapproved items.

31. The more restrictive Procurement policy between your agency, the County Procurement Policy, and 2 C.F.R. §200.320 must be used. Bids, quotes, approvals, etc. must be obtained prior to making purchases, as appropriate. Cost analysis must also be performed, documented, and submitted to Yolo County OES.

32. Prior to making any purchases, submit contracts, bids, suspension and debarment checks, and other documentation to Yolo OES. Purchases will not be made until both Yolo OES and County Purchasing review for compliance with all federal, state, and other grant requirements, and then approve the purchase. If purchases are made without this approval, it is possible that CalOES, and therefore the County, will not reimburse your agency for the costs.

Failure to comply with any federal, state, or county, or local statutes, regulations, policies, guidelines, requirements, and/or grant conditions may result in adverse action including but not limited to deobligation of funds, repayment of disallowed costs, or other unfavorable outcomes associated with non‐compliance.

Sub‐Recipients may not begin their projects until this notice and the Grant Assurances have been signed, dated and returned to Yolo County OES.  In the absence of an existing resolution identifying approved signatories, the department or agency head must sign.

We appreciate your interest in better preparing our community and we welcome your participation in our regional safety net.  We are here to assist you so please feel free to contact Jennifer Lee at (530) 406‐4931 or [email protected] with any questions.

Sincerely,
Jennifer Lee
Grants Administrator
I acknowledge receipt of this Notification of Sub‐Recipient Application Approval and requirements of participation in this federal grant program.
___________________________________   ___________________________________  ____________ Signature        Name/Title                                                       Date 55 COUNTY OF YOLO
Office of the County Administrator
625 Court Street, Room 202 Woodland, CA 95695
(530) 666-8150 FAX (530) 668-4029
www.yolocounty.org
Patrick S. Blacklock
County Administrator
July 13, 2022
Jason Winger, Lieutenant
City of West Sacramento
1110 West Capitol Avenue
West Sacramento, CA 95691
SUBJECT:  NOTIFICATION OF AWARD
FY 2021 HOMELAND SECURITY GRANT PROGRAM
Assistance Listings Number: 97.067
Federal Grantor Agency: US DEPARTMENT OF HOMELAND SECURITY Pass‐Through Agency: CALIFORNIA GOVERNOR’S OFFICE OF EMERGENCY SERVICES GRANT Subrecipient: WEST SACRAMENTO CITY COUNCIL
Subrecipient DUNS Unique Entity ID:  MLGYAWLU57K3
Performance Period: October 1, 2021 – May 31, 2024
Dear Jason,
The City of West Sacramento has been awarded a FY 2021 Homeland Security Grant Program project in the amount of $7,325.  This project funding is authorized for funding one (1) Dismounted Operations Tool Kit.

Agencies and/or Jurisdictions to Benefit  Project Requested Funding Approved City of West Sacramento One (1) Dismounted Operations Tool Kit (AEL: 02EX‐02‐TLRO)

$7,325
By accepting this award, you acknowledge that this is a federal monetary award and your agency or department is a Sub‐Recipient to Yolo County, as Sub‐Grantee to the State of California, who is the Grantee.

Your agency or City a sub‐recipient is subject to a mandatory annual A‐133 Single Audit if your agency expends more than $750,000 per fiscal year in total federal funding.  A copy of your Single Audit annual report must be submitted to Yolo County Office of Emergency Services (OES), no later than April 15 of each applicable year while this grant is open.

Sub‐recipients are responsible to comply with all federal and state statutes, regulations, policies, guidelines and requirements, including but not limited to:
 Federal Acquisition Regulation (FAR) at 48 CFR, Federal Acquisition Regulations System.  44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments.
56  Government cost principles, uniform administrative requirements, and audit requirements for federal grant programs set forth in Title 2 of the Code of Federal Regulations (CFR), including Part 200 and all subparts, as well as updates issued by the Office of Management and Budget (OMB).  DHS/FEMA Information Bulletins (IB).
 Applicable Federal, State and Local Laws including but not limited to those listed in grant assurances.  Federal and State Supplemental Program Guidance.
 All sections of FY2021 CalOES Grant Assurances.

Sub‐recipients are responsible to meet the following conditions:

1. Your agency accepts complete financial liability and will provide:
a. Signed Federal Grant Assurances, from the 2021 grant guidance, by an agency authorized signatory.
b. Check every contractor and vendor against the federal debarment list before contracting with that entity—as required by Executive Orders (EOs) 12549 and 12689, 2 CFR 200.212 and Part 180—and print results.
c. Repay any funds due to an over‐payment for a non‐eligible or unapproved activity, or as required by a negative audit finding.

2. All Sole Source procurements must include a Sole Source form and approval by your Purchasing Manager, as well. No purchases can be made until approval from Yolo OES and CalOES is obtained. Sole source purchase requests are appropriate only if the item or service is only available from one source, or after solicitation of a number of sources, competition was determined inadequate

3. All activities and programs must comply with federal Environmental Planning and Historic Preservation (EHP) policy, stated in FP 108‐023‐1 and FP 108.24.4. All projects requiring Environmental and Historical Preservation (EHP) reviews must complete the appropriate documentation and receive prior approval from Yolo County OES, CalOES, and possibly FEMA or the U.S. Department of Homeland Security.

4. All projects that involve emergency communication projects and related activities must comply with the SAFECOM Guidance. All projects requiring SAFECOM consult must complete the appropriate documentation and receive prior approval from Yolo County OES, CalOES, and possibly FEMA or the U.S. Department of Homeland Security.

5. Executive Order 13688, DHS/FEMA has issued Information Bulletin (IB) 407 which has placed restrictions on controlled equipment. All projects requesting Controlled Equipment must complete the appropriate documentation and receive prior approval from Yolo County OES, CalOES, and possibly FEMA or the U.S. Department of Homeland Security. Grant funds may be used for the purchase of Controlled Equipment, however, because of the nature of the equipment and the potential impact on the community, there are additional and specific requirements in order to acquire this equipment.

6. All Emergency Operations Center related projects must complete the appropriate documentation and receive prior approval from Yolo County OES, CalOES, and possibly FEMA or the U.S.

Department of Homeland Security.

7. All aviation and watercraft requests must complete the appropriate documentation and receive prior approval from Yolo County OES, CalOES, and possibly FEMA or the U.S. Department of Homeland Security.

8. Follow any applicable Federal, state, local, tribal, or territorial statutes or regulations governing any real or potential conflicts of interest.

9. DHS/FEMA requires that any information technology system funded or supported by these funds comply with 28 C.F.R. Part 23.

10. Funds may only be spent for operational overtime costs upon prior approval from Yolo County OES, CalOES, and possibly FEMA or the U.S. Department of Homeland Security. 57 11. Equipment categories and equipment standards for HSGP are listed on the Authorized Equipment List (AEL). Equipment must meet all mandatory regulatory and/or DHS/FEMA‐adopted standards to be eligible for purchase using these funds. In addition, agencies will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment.

12. With the exception of maintenance plans purchased incidental to the original purchase of the equipment, the period covered by maintenance or warranty plan must not exceed the grant period if grant funds are used to purchase the plan or warranty.

13. Exercises conducted with grant funding should be managed and conducted consistent with HSEEP.

Recipients are required to submit one After Action Report/Improvement Plan (AAR/IP) for each HSGP‐funded exercise. AAR/IPs should be submitted to Yolo County OES, no more than 60 days after completion of the exercise.

14. The use of DHS/FEMA preparedness grant funds for maintenance contracts, warranties, repair or replacement costs, upgrades, and user fees are allowable, as described in FEMA Policy FP 205‐402‐ 125‐1 under all active and future grant awards, unless otherwise noted.

15. Some projects that involve planning, consultants, and other components, require the submission of deliverables to Yolo County OES and CalOES prior to reimbursement.

16. All grant funded purchases that are part of a purchase, project, or contract that totals $150,000 or more—regardless of the dollar amount that grant funding represents—must be submitted to Yolo County OES for CalOES approval.

17. Subrecipients must obtain a performance bond for any equipment item over $250,000, or any vehicle, aircraft or watercraft, financed in whole or in part with homeland security dollars.

18. All project modifications require notification to Yolo County OES, and prior approval by OES and CalOES. A modification must be completed prior to initiating any scope of work or incurring any expenses not previously approved.

19. Reimbursement claims and status updates are due biannually in June and December of each year.

20. All claims for reimbursement must be supported by source documentation, such as cancelled checks, paid bills, payroll records, signed time and attendance sheets, purchase orders, invoices, delivery receipts, contracts, etc. All documentation must be maintained and submitted to Yolo County OES with all reimbursement requests, as well as upon request for monitoring or audit by Yolo County, the state, or federal government.

21. All claims must submit a canceled check or general ledger report to show that vendors were paid prior to reimbursement.

22. Ensure all original invoices are clearly labeled with the grant year and project(s) before they are copied and sent for payment to ensure subsequent copies are auditable and not double‐billed to another grant/budget.

23. The expenditure cover sheet must be completed, signed by the department head, and submitted to OES with all requests for reimbursement. The sheet identifies the expenses that are being claimed for reimbursement, and summarize the expenditures shown in the invoices and other backup documentation.

24. Reimbursement by CalOES is in whole dollars only, with any fractions of a dollar rounded down.

25. Subrecipients must have an effective inventory management system, to include: Property records that document description, serial number or other ID, title information, acquisition date, cost, location, use and condition, and ultimate disposition; conducting a physical inventory annually; and a control system to prevent loss, damage, and theft of grant purchased equipment and supplies.

26. All equipment will be labeled and tracked according to federal and state guidelines. Yolo OES will provide tags to track equipment and other assets. Equipment will be inventoried and a tracked by your agency.

27. When equipment acquired under the HSGP is no longer needed for program activities, the subrecipient must contact Yolo County OES to request disposition instructions. Equipment that is lost, stolen, or destroyed needs to be reported to Yolo OES immediately and may need to be replaced by your agency at agency cost.
58 28. All contracts, including small purchase, funded by federal grants must include the required federal contract provisions, as described in CFR Part 215.

29. Maintain complete and accurate records of all grant related activities for three years from the date of receipt of a closeout letter from the County.  Letters will not be sent until after the state has closed the grant program.

30. Cost savings must be returned for reallocation by OES and the Approval Authority and may not be expended on additional or unapproved items.

31. The more restrictive Procurement policy between your agency, the County Procurement Policy, and 2 C.F.R. §200.320 must be used. Bids, quotes, approvals, etc. must be obtained prior to making purchases, as appropriate. Cost analysis must also be performed, documented, and submitted to Yolo County OES.

32. Prior to making any purchases, submit contracts, bids, suspension and debarment checks, and other documentation to Yolo OES. Purchases will not be made until both Yolo OES and County Purchasing review for compliance with all federal, state, and other grant requirements, and then approve the purchase. If purchases are made without this approval, it is possible that CalOES, and therefore the County, will not reimburse your agency for the costs.

Failure to comply with any federal, state, or county, or local statutes, regulations, policies, guidelines, requirements, and/or grant conditions may result in adverse action including but not limited to deobligation of funds, repayment of disallowed costs, or other unfavorable outcomes associated with non‐compliance.

Sub‐Recipients may not begin their projects until this notice and the Grant Assurances have been signed, dated and returned to Yolo County OES.  In the absence of an existing resolution identifying approved signatories, the department or agency head must sign.

We appreciate your interest in better preparing our community and we welcome your participation in our regional safety net.  We are here to assist you so please feel free to contact Jennifer Lee at (530) 406‐4931 or [email protected] with any questions.

Sincerely,
Jennifer Lee
Grants Administrator
I acknowledge receipt of this Notification of Sub‐Recipient Application Approval and requirements of participation in this federal grant program.
___________________________________   ___________________________________  ____________ Signature        Name/Title                                                       Date 59 RESOLUTION 22-123

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO

APPROVING THE ACCEPTANCE AND APPROPRIATION OF FUNDS FOR THE FY 2021 HSGP GRANT
WHEREAS, there continues to be an ongoing threat of lone offenders and organized groups targeting the United States and more specifically, California, with violence such as active shooter and vehicle ramming incidents; and WHEREAS, these events have targeted government officials and soft targets such as special events and entertainment venues and often include the use of improvised explosive devices; and
WHEREAS, in response to these issues, the West Sacramento Police Department, on behalf of the Yolo County Bomb Squad, applied for and received $46,998 from FY 2021 Homeland Security Grant Program (HSGP) for specialized bomb squad response equipment to include a new portable X-ray system to replace aging technology and a tactical dismounted operations tool kit for response to explosive incidents involving tactical operations and protection of special events.

WHEREAS, the amount required to purchase the equipment is $62,998, leaving an uncovered amount of $16,000, so previously allocated Frontline Grant funds will be utilized to cover the shortage; and
WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City staff, and any other information provided during public meetings.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Sacramento as follows:

1. The City Council of the City of West Sacramento authorizes the acceptance of the FY 2021 HSGP grant.

2. The City Council of the City of West Sacramento hereby approves the appropriation of the grant funds awarded.

3. The City Council of the City of West Sacramento authorizes the Police Chief or designee to sign the acceptance paperwork associated with the grants.

SOURCES
$46,998 250-9109-4640 FY2021 HSIP Grant
USES
$46,998 250-9109-5259 Special Department Expense
PASSED AND ADOPTED by the City Council of the City of West Sacramento this 5th day of October, 2022, by the following vote:
60 Resolution 22-123

AYES:

NOES:

ABSENT:

Martha Guerrero, Mayor
ATTEST:

Jennifer Cusmir, City Clerk
61 CITY COUNCIL AGENDA REPORT
MEETING DATE: October 5, 2022 ITEM # 6
SUBJECT:

CONSIDERATION OF APPROVAL OF THE MINUTES OF THE MAY 18, 2022 , JUNE 1, 2022, AND JUNE 15, 2022 REGULAR MEETINGS AND JULY 7, 2022 AND JULY 13, 2022

SPECIAL MEETINGS OF THE WEST SACRAMENTO CITY COUNCIL, REDEVELOPMENT

SUCCESSOR AGENCY, AND WEST SACRAMENTO FINANCING AUTHORITY INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Jennifer Cusmir, City Clerk
City Manager’s Office
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to provide the City Council with the draft minutes of the May 18, 2022, June 1, 2022, and June 15, 2022 Regular Meetings and July 7, 2022 and July 13, 2022 Special Meetings of the West Sacramento City Council, Redevelopment Successor Agency, and West Sacramento Financing Authority.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council approve the minutes of the May 18, 2022, June 1, 2022, and June 15, 2022 Regular Meetings and July 7, 2022 and July 13, 2022 Special Meetings of the West Sacramento City Council, Redevelopment Successor Agency, and West Sacramento Financing Authority.

BACKGROUND
N/A

ANALYSIS
N/A
Environmental Considerations
N/A
Commission Recommendations
N/A
Strategic Plan Integration
N/A
Coordination and Review
N/A
Budget Cost Impact
N/A

ATTACHMENT(S)
1) Draft Minutes of the May 18, 2022, Regular Meeting of the West Sacramento City Council, Redevelopment Successor Agency, and West Sacramento Financing Authority 2) Draft Minutes of the June 1, 2022, Regular Meeting of the West Sacramento City Council, Redevelopment Successor Agency, and West Sacramento Financing Authority 3) Draft Minutes of the June 15, 2022, Regular Meeting of the West Sacramento City Council, Redevelopment Successor Agency, and West Sacramento Financing Authority 62 Approval of Minutes
October 5, 2022

4) Draft Minutes of the July 7, 2022, Special Meeting of the West Sacramento City Council, Redevelopment Successor Agency, and West Sacramento Financing Authority 5) Draft Minutes of the July 13, 2022, Special Meeting of the West Sacramento City Council, Redevelopment Successor Agency, and West Sacramento Financing Authority 63 Attachment 1

MINUTES OF THE REGULAR MEETING OF THE

CITY OF WEST SACRAMENTO CITY COUNCIL,

REDEVELOPMENT SUCCESSOR AGENCY, AND WEST

SACRAMENTO FINANCING AUTHORITY
MAY 18, 2022
The City Council meeting will be conducted via teleconference pursuant to Government Code section 54953(e). On April 20, 2022, the City Council adopted Resolution 22-46 confirming that a statewide state of emergency continues to exist because of COVID-19 virus pandemic, and that the Yolo County Public Health Officer continues to recommend measures to promote social distancing.

Pursuant to Government Code section 54953(e), the meeting was called to order at 7:29 PM. All members were present. Mayor Guerrero presided.

The Pledge of Allegiance was led by Steve Cohn.

Entry No. 1
Heard General Administration Functions, Part I as follows:

Heard presentations by the public on matters not on the agenda.

Entry No. 2
Minute Order 22-28: Acted on the Consent Agenda as follows:

Authorized the City Manager, or his designee, to execute a purchase order for electrical materials from AZCO Supply for the North Riverwalk Trail Extension Project (CIP 62111) in the amount of $162,089 and authorized the City Manager to execute change orders for up to 10% ($16,209) of the total value of the purchase.

Approved and authorized the City Manager to execute Amendment No. 3 to the Joint Use Agreement between the City of West Sacramento and the Washington Unified School District (WUSD) to partner in the use of facilities for the Sycamore Trail Phase II Project (CIP 14021) and approved minor modifications and revisions as may be approved by the City Manager and the City Attorney and agreed by the WUSD, in order to comply with the grant requirements for the project.

Approved and authorized the City Manager, or his designee, to execute a contract with Matrix Consulting Group Ltd. For $59,500 to provide a comprehensive assessment of the Capital Projects Department and provide recommendations for improvement and also authorized the City Manager, or his designee, to execute contract amendments or change orders up to 15% ($8,925) of the contract value.

Found that the adoption of Ordinance 22-8, which will repeal and add West Sacramento Municipal Code Section 13.04, Article IX, regarding water conservation is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15308 (Class 8) and waived the second reading and read by title and number only and adopted Ordinance 22-8, repealing and adding section 13.04, Article IX, of the Municipal Code relating to water conservation.

Found that accepting a public water easement and approving a Private Road Agreement within the Parella Estates project is exempt from the California Environmental Quality Act (CEQA) pursuant to California Code of Regulations Section 15061(b)(3), as the activity is covered by the common sense exemption that CEQA applies only to projects which have the potential for causing a significant effect on the environment and adopted Resolution 22-48 accepting a public water easement and approving a Private Road Agreement within the Parella Estates project.

Adopted Resolution 22-50 approving Parcel Map 5190 located in the Westbridge Plaza Shopping Center on Lake Washington Boulevard.

Adopted Resolution 22-43 certifying the Environmental Impact Report, approving the locally preferred alternative (Alignment B) as the Locally Preferred Alignment, adopting the Findings of Fact and Statement 64 2
of Overriding Considerations, adopting the mitigation monitoring program, and approving the preliminary engineering plans and project report for the Broadway Bridge Project.

Found that the action is exempt from California Environmental Quality Act (CEQA) analysis under the Class 1 (Existing Facilities) Categorical Exemption (Section 15031), approved the agreement between the City of West Sacramento and County of Yolo for organic waste composting services and authorized the City Manager to enter into an agreement committing the City to use the Yolo County Landfill for organic waste composting services.

Awarded a Professional Services Contract to Nelson/Nygaard Consulting Associated, Inc. for development of the West Sacramento Sidewalks, Transportation, and Equity Program, authorized the City Manager to execute a Professional Services Contract with Nelson/Nygaard Consulting Associates, Inc. in the amount of $291,846 for the project, and adopted Resolution 22-60 approving related budget adjustments.

Accepted termination of contract services with Bureau Veritas North America, Inc. and approved contract amendment no. 1 with 4Leaf, Inc. to continue to provide building and fire plan review and inspection services.

Found that the sale of the property located at 2204 Kingston Street is exempt from the California Environmental Quality Act (CEQA) pursuant to the Categorical Exemption under California Code of Regulations, Title 14, Division 6, Chapter 3 (CEQA Guidelines) Section 15312 and found that the determination represents the independent judgement of the City and approved the sale and authorized the City Manager to execute a Purchase and Sale Agreement for real property located at 2204 Kingston Street.

Authorized the City Manager to approve amendment no. 4 to the Joint Use Agreement between the City of West Sacramento and the Washington Unified School District (WUSD) to partner in the use of facilities for the Westacre Park Expansion and Renovation Project.

Found that the landscape maintenance services in the Landscape and Lighting Districts identified in the contract with Dominguez Landscape Services, Inc. are exempt from the California Environmental Quality Act, pursuant to the Categorical Exemption under California Code of Regulations, Title 14, Division 6, Chapter 3 (CEQA Guidelines), Section 15301 (Existing Conditions) and found that the determination represents the independent judgement of the City, approved and authorized the City Manager, or his designee, to execute a contract with Dominguez Landscape Services, Inc. for landscape maintenance services in the amount not to exceed $785,172, authorized the City Manager, or his designee, to issue increases to the contract prior to the start of an extension year, up to the increase based on the Consumer Price Index (CPI) in an amount not to exceed five percent annually, and authorized the City Manager, or his designee, to issue contract change orders in an amount not to exceed $78,517.

Found that the proposed lease of the Broderick Boat Ramp Facility from the California State Lands Commission is Categorically Exempt from CEQA analysis, authorized the City Manager to execute a License Agreement between the Successor Agency to the Redevelopment Agency of the City of West Sacramento and the City of West Sacramento to establish site control needed for a new leas with the California State Lands Commission, and adopted Resolution 22-38 approving the application for an Execution of Land Lease with the California State Lands Commission for the Broderick Boat Ramp Facility.

Received the Annual Administrative Report on 21st Century Policing.

Waived the second reading and read by title and number only and adopted Ordinance 22-16, adopting a Military Equipment Use Policy and approving the use, acquisition, collaboration, and seeking funding for military equipment.

Adopted a proclamation recognizing May 15-21, 2022 as National Public Works Week.

Adopted Resolution 22-58, establishing an official City of West Sacramento Land Acknowledgement. 65 3
Approved and authorized the City Manager, or his designee, to execute a two-year Grant Agreement with Center for Land Based Learning for its Urban Farm Program and adopted Resolution 22-59 approving an appropriation of $20,000 from the General Fund to CLBL for operating costs related to the project, payable in four biannual payments of $5,000 for a total of $20,000 ($10,000 annually).

Adopted Resolution 22-56 ratifying the proclamation of a State Emergency by Governor Newsom as applicable in the City, and authorizing teleconference meetings of legislative bodies of the City pursuant to the Ralph M. Brown Act.

Adopted a proclamation recognizing May 5, 2022, as the Big Day of Giving in the City of West Sacramento.

Adopted a proclamation declaring May 2022 as Mental Health Awareness Month.

Approval of the minutes of the April 6, 2022 and April 20, 2022 Regular Meetings and April 6, 2022 Special Meeting of the West Sacramento City Council, Redevelopment Successor Agency, and West Sacramento Financing Authority.

MOTION: Ledesma SECOND: Alcala.

ROLL CALL VOTE:

AYES: Early, Alcala, Ledesma, Orozco, Guerrero.

Entry No. 3
Minute Order 22-29: approved the agreement between Unseen Heroes to provide farmers’ market management services, authorized the City Manager, or his designee, to execute the Agreement, including amendments and modifications provided that the changes do not extend the term or increase the total compensation provided in the original Agreement, and adopted Resolution 22-61 approving one-time budget appropriations of $320,388 from General Fund and $49,000 from the CFD-R Fund for operation of the farmers’ market and associated City costs.

MOTION: Alcala SECOND: Ledesma.

ROLL CALL VOTE:

AYES: Early, Alcala, Ledesma, Orozco, Guerrero.

Entry No. 4
Minute Order 22-30: Adopted Resolution 22-51 adopting a map of City Council Districts, identified as Map 4a.

MOTION: Early SECOND: Ledesma.

ROLL CALL VOTE:

AYES: Early, Ledesma, Orozco.

NO: Alcala.

ABSTAINED: Guerrero.

Minute Order 22-31: Received a presentation of Ordinance 22-17, waiving the first reading and reading by title and number only, amending Chapter 2.16 of the West Sacramento Municipal Code to establish a district-based system of elections for the City Council, and authorized the City Manager or his designee to take any actions necessary to effectuate the City’s transition to district-based elections consistent with the Council’s intent as articulated in Resolution 22-51 and Ordinance 22-17, including but not limited to filing all necessary paperwork with the Yolo County Elections Office.

At 11:24 p.m., Mayor Guerrero called for a short recess.

The meeting reconvened at 11:29 p.m.

MOTION: Alcala SECOND: Ledesma.
66 4
ROLL CALL VOTE:

AYES: Early, Alcala, Ledesma, Guerrero.

NO: Orozco
Minute Order 22-32: Adopted Resolution 22-49, approving the renaming of two private roads located within the Parella Estates project area.

MOTION: Orozco SECOND: Ledesma.

ROLL CALL VOTE:

AYES: Early, Alcala, Ledesma, Orozco, Guerrero.

Mayor Guerrero opened the Public Hearing for consideration of Resolution 22-53 amending the preferential parking fees in the City Book of Fees and approving a new Accounting Technician I/II/III and association appropriations. The Council heard public comment and the Public Hearing will be continued at the June 1, 2022, Regular Meeting of the City Council.

MOTION: Ledesma SECOND: Alcala.

ROLL CALL VOTE:

AYES: Early, Alcala, Ledesma, Orozco, Guerrero.

Minute Order 22-33: Conducting a Public Hearing to consider objections to the proposed removal of weeds and directed staff to proceed with the 2022 weed abatement program.

MOTION: Ledesma SECOND: Early.

ROLL CALL VOTE:

AYES: Early, Alcala, Ledesma, Orozco, Guerrero.

Minute Order 22-34: Adjourned the meeting at 12:13 AM.

MOTION: Orozco SECOND: Early
ROLL CALL VOTE:

AYES: Early, Alcala, Ledesma, Orozco, Guerrero.

Public Report of Closed Session
Conference with Labor Negotiator – GC §54957.6
Agency Negotiator: Laura Izon
Employee Organization: Police Officers’ Association (POA), Firefighters’ Association Local 522 No action taken.

Conference with Legal Counsel – GC §54956.9
Anticipated Litigation
No action taken.
67 5
Jennifer Cusmir, City Clerk
Minutes approved as presented by a majority
vote of the City Council on October 5, 2022.

Jennifer Cusmir, City Clerk
68 Attachment 2

MINUTES OF THE REGULAR MEETING OF THE

CITY OF WEST SACRAMENTO CITY COUNCIL,

REDEVELOPMENT SUCCESSOR AGENCY, AND WEST

SACRAMENTO FINANCING AUTHORITY
JUNE 1, 2022
The City Council meeting will be conducted via teleconference pursuant to Government Code section 54953(e). On May 18, 2022, the City Council adopted Resolution 22-56 confirming that a statewide state of emergency continues to exist because of COVID-19 virus pandemic, and that the Yolo County Public Health Officer continues to recommend measures to promote social distancing.

Pursuant to Government Code section 54953(e), the meeting was called to order at 7:05 PM. Mayor Pro Tem Orozco arrived at 8:47 p.m. Mayor Guerrero presided.

The Pledge of Allegiance was led by Karen Zanotto.

The Land Acknowledgement was recited by Mayor Guerrero.

Entry No. 1
Heard General Administration Functions, Part I as follows:

Heard presentations by the public on matters not on the agenda.

Entry No. 2
Minute Order 22-35: Acted on the Consent Agenda as follows:

Found that the proposed project to design, purchase and install play equipment at Patwin Park (CIP 62153) is exempt from the California Environmental Quality Act (CEQA) pursuant to the Categorical Exemptions under California Code of Regulations, Title 14, Division 6, Chapter 3 (CEQA Guidelines), Sections 15301, 15303, and 15304, and found that the determination represents the independent judgment of the City, adopted Resolution 22-72 approving an appropriation of $295,000 to the Patwin Park playground equipment replacement and basketball court resurfacing project (CIP 62153) from fiscal year 2022/2023 to fiscal year 2020/2022, approved and authorized the City Manager, or his designee, to execute a contract with Miracle Playsystems, Inc., a vendor of Sourcewell for the design purchase, and installation of play equipment in the amount of $215,431, and authorized the City Manager, or his designee, to issue contract change orders up to 10% of the contract amount, not to exceed $21,543.

Approved Contract Amendment No. 1 with Kimley-Horn and Associates, Inc. to include the additional work related to the design phase of EV Charging as part of the Plug-In Partnership Program for $46,500, authorized the City Manager, or his designee, to execute Contract Amendment No. 1 for Kimley-Horn and Associates, Inc. which includes additional professional services to assess, design and provide bid stages services in support of the installation of EV Charging Stations as part of the West Sacramento Plug-in Partnership Program (Phase 1), and found that the Plug-In Partnership Program is exempt from California Environmental Quality Act (CEQA) analysis under Sections 15301 (Existing Facilities), 15303 (New Construction or Conversion of Small Structures), 15304 (Minor Alterations of Land), 15306 (Information Collection), and 15311 (Accessory Structures) of the California Environmental Quality Act Guidelines (Chapter 3 of Division 6 of Title 14 of the California Code of Regulations).

Approved Resolution 22-69 approving Final Map 5177, “The Rivers,” and approving the associated Subdivision Agreement and Private Road Agreement.

Found that on November 16, 2016, the City Council certified the General Plan 2035 Environment Impact Report (EIR), that a technical memorandum has been prepared in order to fully analyze any potential impacts associated with the proposed Storm Drainage and Storm Water Master Plan (SD/SW MP) and based on the analysis presented in the technical memorandum, the proposed project is within the scope of the EIR prepared for the General Plan 2035, and no new or substantially more adverse impacts would occur through implementation of the proposed project. As a result, no new environmental document is required, consistent with California Environmental Quality Act (CEQA) Guidelines Sections 15162 and 69 2
15168(c)(2), adopted Resolution 22-75 approving the final Storm Drainage & Storm Water Master Plan, and staff to solicit proposals for a financing plan for implementation of improvements recommended in the SD/SW MP.

Received an update on the West Sacramento Mobility Action Plan (MAP).

Adopted Resolution 22-65 authorizing the collection of a special tax and to place these taxes on the secured tax roll to be collected in the same manner as the ordinary ad valorem property taxes.

Furthermore, the actions recognize that the collection of taxes will be used to pay outstanding bond debt and other purposes previously authorized by the City.

Adopted Resolution 22-66 authorizing the collection of special tax to pay for certain Community Facility District services on the secured tax roll in the same manner as the ordinary ad valorem property taxes.

Adopted Resolution 22-67, a Resolution of Intention initiating the levy of annual assessments for the Landscaping and Lighting District No. 1 and establishing the date of July 20, 2022 for a public hearing under the Landscaping and Lighting Act of 1972.

Adopted Resolution 22-68 initiating annual proceedings and establishing the date for a public hearing to be conducted under the Storm Drain Maintenance District Act of 1937 (the “1937 Act”) for Storm Drain Maintenance District No. 1 (Raley’s Landing).

Received and filed the Treasurer’s Quarterly Financial Report on the City’s investment portfolio for the period ending March 31, 2022 and completed the annual review the City’s Investment Policy.

Found that the landscape maintenance services identified in the Contract with Brightview Landscape Services, Inc. are exempt from CEQA pursuant to the Categorical Exemption under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Sections 15301 and find that the determination represents the independent judgment of the City, authorized the City Manager, or his designee, to approve and execute a contract with Brightview Landscape Services, Inc. for an initial term of three (3) years for landscape maintenance services in an amount not to exceed $563,768.58, authorized the City Manager, or his designee, the authority to issue increases to the contract prior to the start of an extension year, up to the increase based on the Consumer Price Index, in an amount not to exceed five percent annually, and authorized the City Manager, or his designee, the authority to issue contract change orders in an amount not to exceed $51,251.70.

Found that the contract with Bear Electrical Solutions for on-call support for traffic signal and streetlight emergency repair and maintenance services is not subject to CEQA because it is not an activity that may cause either a direct or indirect significant effect on the environment (State CEQA Guidelines Section §15061 (b)(3)), approved and delegated authority to the City Manager to execute the services contract with Bear Electrical Solutions to provide on-call support for traffic signal and streetlight emergency repair and maintenance services for $75,000, and delegated authority to the City Manager, or his designee, to execute contract contingency funding up to 15% ($11,250) of the contract value.

Found that the adoption of Ordinance 22-17, which would amend Chapter 2.16 of the West Sacramento Municipal Code to establish a district-based system of elections for members of the City Council, is not a project that is subject to CEQA because it is not an activity that may cause either a direct or reasonably foreseeable indirect physical change in the environment. (Pub. Resources Code, § 21065; CEQA Guidelines §§ 15060(c), 15378(a)) and waived second reading and read by title and number only and adopted Ordinance 22-17 amending Chapter 2.16 of the West Sacramento Municipal Code to establish a district-based system of elections for members of the City Council.

Approved the minutes of the May 10, 2022 City Council Special Meeting.

MOTION: Alcala SECOND: Ledesma.

ROLL CALL VOTE:

AYES: Early, Alcala, Ledesma, Guerrero.

ABSENT: Orozco
70 3
Entry No. 3
Minute Order 22-35: Continued the Public Hearing opened on May 18, 2022 and adopted Resolution 22-53 amending the Permit Parking Fee in the Book of Fees for new residents in the Washington District and establishing a budget appropriation of $97,500 to fund a new Accounting Technician I/II/III position, approved e the addition of 1.0 FTE Accounting Technician I/II/III, and approved the revised Authorized Position List (APL) for Fiscal Year 2021/22.

MOTION: Alcala SECOND: Ledesma.

ROLL CALL VOTE:

AYES: Early, Alcala, Ledesma, Guerrero.

ABSENT: Orozco
Entry No. 4
Received staff presentation regarding potential ballot measure language to change the mayoral term from two years to four years.

Minute Order 22-36: Adopted Resolution 22-70 and Resolution 22-71 for an exemption to the 180-day wait period for hiring a retiree as a temporary extra-help employee.

MOTION: Ledesma SECOND: Early.

ROLL CALL VOTE:

AYES: Early, Alcala, Ledesma, Orozco, Guerrero.

Received staff presentation of the Active Transportation Wayfinding Program (CIP 11034).

Entry No. 5
Heard General Administration Function, Part II.

Councilmember Early reported on the recent Yolo Habitat Conservancy and Yolo County Housing Authority meetings.

Councilmember Ledesma reported on the May 9, 2022 Yolo County Transportation District meeting, the May 23, 2022 River Cats Regional Stadium Financing Authority meeting, and the June 1, 2022 West Sacramento Port Commission meeting.

Mayor Guerrero reported on the Sacramento Area Council of Governments (SACOG) meeting.

Minute Order 37: Adjourned the meeting in memory of Helena Helmold at 9:36 PM.

MOTION: Ledesma SECOND: Alcala
ROLL CALL VOTE:

AYES: Early, Alcala, Ledesma, Orozco, Guerrero.

Public Report of Closed Session
Conference with Labor Negotiator – GC §54957.6
Agency Negotiator: Laura Izon
Employee Organization: Police Officers’ Association (POA), Firefighters’ Association Local 522 No action taken.
71 4
Jennifer Cusmir, City Clerk
Minutes approved as presented by a majority
vote of the City Council on October 5, 2022.

Jennifer Cusmir, City Clerk
72 Attachment 3

MINUTES OF THE REGULAR MEETING OF THE

CITY OF WEST SACRAMENTO CITY COUNCIL,

REDEVELOPMENT SUCCESSOR AGENCY, AND WEST

SACRAMENTO FINANCING AUTHORITY
JUNE 15, 2022
The City Council meeting will be conducted via teleconference pursuant to Government Code section 54953(e). On May 18, 2022, the City Council adopted Resolution 22-56 confirming that a statewide state of emergency continues to exist because of COVID-19 virus pandemic, and that the Yolo County Public Health Officer continues to recommend measures to promote social distancing.

Pursuant to Government Code section 54953(e), the meeting was called to order at 7:08 PM. All members were present until 8:11 PM when Councilmember Early left the meeting. Mayor Guerrero presided.

The Land Acknowledgement was recited by Mayor Guerrero.

The Pledge of Allegiance was led by Scott Hill, Jesus Carenza, Danny Thirakul, and Don Stauffer.

Entry No. 1
The presentation by the Sacramento-Yolo Mosquito & Vector Control District was rescheduled to the July 20, 2022 meeting.

Entry No. 2
Heard General Administration Functions, Part I as follows:

Heard presentations by the public on matters not on the agenda.

Entry No. 3
Minute Order 22-38: Acted on the Consent Agenda as follows:

Adopted Resolution 22-77 establishing and approving the list of FY 2022/23 projects to be funded with the State Road Maintenance and Rehabilitation Account (SB1) revenues and authorize staff to submit the list to the State of California Transportation Commission (CTC).

Found that the City Hall IT Cooling System Replacement Project is exempt from review under California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines § 15301(d) (Existing Facilities), adopted Resolution 22-86 amending the Capital Improvement Program (CIP) by approving an appropriation of $40,000 to the City Hall IT Cooling System Replacement project (CIP 54023) from the General Facilities Fund (Fund 208)), awarded a Construction Contract to the lowest responsive, responsible bidder, SH Mechanical Inc. for the construction of the City Hall IT Cooling System Replacement Project for a total base bid price of $180,000, authorized the City Manager, or his designee, to execute a contract with SH Mechanical Inc. in an amount not to exceed $180,000, and authorized the City Manager, or his designee, the authority to issue contract change orders up to 10% of the contract amount, not to exceed $18,000.

Approved Contract Amendment No. 5 of the contract for professional services with Wood Rodgers, Inc. for design and engineering support services through the construction phase of the Riverfront Street Extension and 5th Street Widening Project (CIP 15032) in the amount of $108,850.56, authorized the City Manager or his designee to execute Amendment 5 with Wood Rodgers, Inc., authorized the City Manager to execute non-substantive changes or modifications, with approval from the City Attorney, and authorized e the City Manager or his designee to execute amendments or change orders up to 10% of the contract ($119,958.83).

Found Amendment No. 4 to the amended and restated contract with NoMad Transit LLC exempt from the California Environmental Quality Act (CEQA) under the General Rule exception provided for by Section §15061(b)(3), approved and authorized the City Manager or designee to execute Amendment No. 4 to the Amended & Restated Contract with NoMad Transit LLC, extending operations of the West Sacramento On-Demand Rideshare program through June 30, 2023 and establishing the schedule of 73 2
fees for Fiscal Year 2022/23, approved Resolution 22-80 allocating $2,049,205 from the Transportation Development Act Fund in Budget Unit 202-9220-5259 and authorizing the use of $285,000 in collected FY 2021/22 rideshare revenues towards the funding of the FY 2022/23 Via Rideshare program operations, and directed staff to return to Council by early 2023 to discuss next step options for the future of the City of West Sacramento’s On-Demand Rideshare Program.

Found that the modifying the boundary of the residential parking Permit Area B in the Washington Neighborhood is exempt from CEQA pursuant to the Class 1 Categorical Exemption under CEQA (14 CCR 15301) and find that the determination represents the independent judgement of the City and adopted Resolution 22-76 amending the boundary of preferential Parking Permit Area “B” (Washington Neighborhood) at 3rd and D Streets.

Found that the contract with Wood Rodgers, Inc is within the scope of the program evaluated in the 2009 Bridge District Specific Plan Supplemental Environmental Impact Report and that no further review under the California Environmental Quality Act is required pursuant to Public Resources Code, Section 21166 and California Code of Regulations, Title 14, Chapter 3 ("CEQA Guidelines"), Section 15162, adopted Resolution 22-78 transferring $274,482 of design funding from the Plaza Property Acquisitions project (CIP-15022) to the Bridge District Surface Parking Lots project (CIP-10051) in Fund 405, authorized the City Manager, or his designee, to approve and execute a contract with Wood Rodgers, Inc. for professional services in an amount not to exceed $238,680, authorized e the City Manager to approve amendments up to 15% of the $238,680 total ($35,802), and authorized the City Manager to take any and all actions reasonably necessary to complete the work described in the Contract, including the approval of minor Contract amendments that, in the opinion of the City Manager and the City Attorney, will not materially alter the purpose of the Contract nor increase the total compensation due under the contract by more than fifteen percent (15%).

Approved the terms of the successor agreement and adopt the Memorandum of Understanding between the City of West Sacramento and the West Sacramento Firefighter’s Association effective June 1, 2022 through May 31, 2024, approved the updated Classification Plan (Salary Schedule) and Benefits Summary, and adopted Resolution 22-82 approving amendments to the approved biennial budget for Fiscal Year 2022/23 to fund the proposed salary and benefit changes.

Approved the terms of the successor agreement and adopt the Memorandum of Understanding between the City of West Sacramento and the West Sacramento Police Officers’ Association effective January 1, 2022 through December 31, 2023, approved the amended and updated Authorized Position List for Fiscal Year 2022/23, approved the updated Classification Plan (Salary Schedule) and Benefits Summaries for POA, and adopted Resolution 22-81 approving amendments to the approved biennial budget for Fiscal Years 2021/22 and 2022/23 to fund the proposed salary and benefit changes.

Approved a pre-qualified on-call list for grant writing services which includes: Kimley-Horn and Associates and Townsend Public Affairs.

Adopted Resolution 22-83 calling an election and requesting the Board of Supervisors to permit the County Clerk to render specified services to the City relating to the conduct of a Municipal Election to be held on November 8, 2022 in consolidation with the General Election.

Adopted Resolution 22-87 finding that the Council has reconsidered the circumstances of the state of emergency and meeting in person would present imminent risks to the health or safety of attendees.

Adopted a proclamation recognizing June 2022 as Pride Month and approved the flying of the Rainbow Flag at City Hall for the month of June 2022.

MOTION: Early SECOND: Alcala.

ROLL CALL VOTE:

AYES: Early, Alcala, Ledesma, Orozco, Guerrero.
74 3
Entry No. 4
Minute Order 22-39: (Agenda Item 17 was presented following approval of the Consent Agenda.) Adopted Resolution 22-85 authorizing the submission of a ballot measure for the November 2022 election allowing West Sacramento voters to determine the term of the position of mayor in West Sacramento, with the proviso that if the Yolo County Superior Court orders a change to the term of Mayor from two years to four years, that this approval is automatically rescinded and authorized the City Manager or his designee to take any actions necessary to place the ballot measure authorized in Resolution 22-85 onto the ballot for the November 8, 2022 election, including but not limited to filing all necessary paperwork with Yolo County.

MOTION: Ledesma SECOND: Early.

ROLL CALL VOTE:

AYES: Early, Ledesma, Orozco, Guerrero.

NO: Alcala
Entry No. 5
Minute Order 22-40: Conducted a Public Hearing, waived the first reading and read by title and number only Ordinance 22-18, amending Chapter 12.08 of the City of West Sacramento Municipal Code related to Special Events within the city limits of the City of West Sacramento, and informed the public that the second reading and adoption of Ordinance 22-18, is tentatively scheduled for July 20, 2022.

MOTION: Ledesma SECOND: Alcala.

ROLL CALL VOTE:

AYES: Alcala, Ledesma, Orozco, Guerrero.

ABSENT: Early
Minute Order 22-41: Conducted a Public Hearing and adopted Resolution 22-54 updating the Book of Fees for Special Events.

MOTION: Ledesma SECOND: Alcala.

ROLL CALL VOTE:

AYES: Alcala, Ledesma, Orozco, Guerrero.

ABSENT: Early
Entry No. 6
Minute Order 22-42: Approved the modifications to title and job classification description for Deputy City Manager/Chief Innovation Officer to Deputy City Manager/Director of Innovation & Technology, approved the modifications to title and job description for Director of Finance & Technology to Director of Finance, approved the amended Police & Fire Recruit benefit summaries, approved the amended and updated publicly available pay schedule (Classification Plan) for Fiscal Year 2021/22 and 2022/23, and approved the amended and updated Authorized Position List for Fiscal Year 2021/22 and 2022/23.

MOTION: Ledesma SECOND: Orozco.

ROLL CALL VOTE:

AYES: Alcala, Ledesma, Orozco Guerrero.

ABSENT: Early
Entry No. 7
Heard General Administration Function, Part II.

Councilmember Alcala reported on the June 8, 2022, meeting of the Yolo-Solano Air Quality Management District.
75 4
Councilmember Ledesma reported on the June 2, 2022, Sacramento Area Council of Governments Transportation Committee meeting.

Mayor Guerrero reported on the U.S. Conference of Mayors meeting and on the June 6, 2022, 2x2 Meeting with the Washington Unified School District
Minute Order 22-43: Appointed John Archuleta to the Arts, Culture, & Historic Preservation Commission.

MOTION: Alcala SECOND: Ledesma
ROLL CALL VOTE:

AYES: Alcala, Ledesma, Orozco Guerrero.

ABSENT: Early
Minute Order 22-44: Adjourned the meeting at 8:49 PM.

MOTION: Ledesma SECOND: Alcala
ROLL CALL VOTE:

AYES: Alcala, Ledesma, Orozco, Guerrero.

ABSENT: Early
Public Report of Closed Session
Conference with Legal Counsel – GC §54956.9(d)(1)
Name of Case: City of West Sacramento v. Zurich Sacramento, Inc. Yolo Superior Court Case No. 2021-1994.

No action taken.

Jennifer Cusmir, City Clerk
Minutes approved as presented by a majority
vote of the City Council on October 5, 2022.

Jennifer Cusmir, City Clerk
76 Attachment 4

MINUTES OF THE SPECIAL CLOSED SESSION MEETING OF THE

CITY OF WEST SACRAMENTO CITY COUNCIL,

REDEVELOPMENT SUCCESSOR AGENCY, AND WEST

SACRAMENTO FINANCING AUTHORITY
JULY 7, 2022
The City Council meeting will be conducted via teleconference pursuant to Government Code section 54953(e). On June 15, 2022, the City Council adopted Resolution 22-87 confirming that a statewide state of emergency continues to exist because of COVID-19 virus pandemic, and that the Yolo County Public Health Officer continues to recommend measures to promote social distancing.

Pursuant to Government Code section 54953(e), the meeting was called to order at 6:48 PM. All members were present. Mayor Guerrero presided.

Entry No. 1
Public Report of Closed Session
Conference with Legal Counsel – GC §54956.9(d)(1)
Name of Case: Latino Information and Resource Network, Maria Grijalva, Broderick Area Homeowners’ Association, Neighborhood Elections Now v. City of West Sacramento, Case No. CV2021-1886 No action taken.

Minute Order 22-45: The meeting reconvened at 8:49 PM
MOTION: Ledesma SECOND: Early
ROLL CALL VOTE:

AYES: Early, Alcala, Ledesma, Orozco, Guerrero.

Minute Order 22-46: Adjourned the meeting at 8:52 PM.

MOTION: Early SECOND: Ledesma
ROLL CALL VOTE:

AYES: Early, Alcala, Ledesma, Orozco, Guerrero.

Jennifer Cusmir, City Clerk
Minutes approved as presented by a majority
vote of the City Council on October 5, 2022.
77 Jennifer Cusmir, City Clerk
Attachment 5

MINUTES OF THE SPECIAL CLOSED SESSION MEETING OF THE

CITY OF WEST SACRAMENTO CITY COUNCIL,

REDEVELOPMENT SUCCESSOR AGENCY, AND WEST

SACRAMENTO FINANCING AUTHORITY
JULY 13, 2022
The City Council meeting will be conducted via teleconference pursuant to Government Code section 54953(e). On June 15, 2022, the City Council adopted Resolution 22-87 confirming that a statewide state of emergency continues to exist because of COVID-19 virus pandemic, and that the Yolo County Public Health Officer continues to recommend measures to promote social distancing.

Pursuant to Government Code section 54953(e), the meeting was called to order at 6:13 PM. All members were present. Mayor Guerrero presided.

Entry No. 1
Public Report of Closed Session
Conference with Legal Counsel – GC §54956.9(d)(1)
Name of Case: Latino Information and Resource Network, Maria Grijalva, Broderick Area Homeowners’ Association, Neighborhood Elections Now v. City of West Sacramento, Case No. CV2021-1886 No action taken.

Minute Order 22-47: The meeting reconvened at 7:47 PM
MOTION: Alcala SECOND: Early
ROLL CALL VOTE:

AYES: Early, Alcala, Ledesma, Orozco, Guerrero.

Minute Order 22-48: Adjourned the meeting at 7:58 PM.

MOTION: Orozco SECOND: Early
ROLL CALL VOTE:

AYES: Early, Alcala, Ledesma, Orozco, Guerrero.

Jennifer Cusmir, City Clerk
Minutes approved as presented by a majority
vote of the City Council on October 5, 2022.
78 Jennifer Cusmir, City Clerk