CITY OF WEST SACRAMENTO CITY COUNCIL AND
WEST SACRAMENTO REDEVELOPMENT AGENCY AND
WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
DECEMBER 7, 2022 AGENDA
Martha Guerrero, Mayor
Quirina Orozco, Council Member
Norma Alcala, Council Member
Verna Sulpizio Hull, Council Member
Dawnté Early, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
6:00 PM Special Meeting Call to Order
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento
GENERAL ADMINISTRATION FUNCTION – PART I
1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.
According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.
PRESENTATIONS
NONE
CONSENT AGENDA
2. Capital Projects
CONSIDERATION OF AMENDMENT #2 TO A PROFESSIONAL SERVICES CONTRACT FOR THE CITYWIDE SPEED LIMIT SURVEY PROJECT (CIP 12019)
Objective: The objective of this report is to provide the City Council with sufficient information for approval of Amendment #2 to the professional services contract with Mott MacDonald for the Citywide Speed Limit Survey Project (CIP 12019)
Recommendation: Staff respectfully recommends that the City Council: (1) Approve and authorize the City Manager, or his designee, to execute Amendment #2 for the professional services contract with Mott MacDonald for the Citywide Speed Limit Survey Project in the amount Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
of $32,220; and (2) Authorize the City Manager, or his designee, to make contract amendments up to 15% ($30,793) of the total contract value.
3. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 22-36 AMENDING THE CAPITAL
IMPROVEMENT PROGRAM AND AWARD OF CONTRACT TO MIYAMOTO INTERNATIONAL,
INC FOR MECHANICAL ENGINEERING SERVICES FOR THE WEST SIGN RE-DESIGN PROJECT (CIP 52093)
Objective: The objective of this report is to provide City Council with sufficient information to adopt Resolution 22-36 amending the Capital Improvement Program and to award a Professional Service Contract to Miyamoto International, Inc. for Mechanical Engineering Services for the WEST Sign Re-Design Project (CIP 52093).
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the WEST Sign Re-Design is exempt from CEQA pursuant to the Categorical Exemption under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Sections 15301, and find that the determination represents the independent judgment of the City (2) Adopt Resolution 22-36 amending the Capital Improvement Program and authorizing a budget appropriation of $198,000 for the professional services contract, staff time and other related project expenses; (3) Award a Services Contract to Miyamoto International, Inc. for Mechanical Engineering Services in the amount of $44,665; (4) Delegate authority to the City Manager, or his designee, to execute a Services Contract to Miyamoto International, Inc for an amount not to exceed $44,665; (5) Delegate authority to the City Manager, or his designee, to execute changes or modifications to the Services Contract with Miyamoto International, Inc, with approval from the City Attorney; and (6) Delegate authority to the City Manager, or his designee, to execute amendments or change orders up to 15% ($6,699.75) of the total contract value.
4. Capital Projects
CONSIDERATION OF RESOLUTION 22-52 AMENDING THE CAPITAL IMPROVEMENT PROGRAM AND AWARDING A CONSTRUCTION CONTRACT WITH LORDS ELECTRIC INC.
FOR THE COMMUNITY FACILITIES DISTRICTS SIDEWALK REPAIR PROJECT (CIPs:
62056,62059,62063,62062,62058,62057,62065,62073,62075,14111,14112) Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 22-52 amending the Capital Improvement Program and awarding a construction contract for the Community Facilities Districts Sidewalk Repair Project to Lords Electric Inc. for sidewalk repair and replacement throughout the City. (CIPs 62056, 62059, 62063, 62062, 62058, 62057,62065, 62073, 62075, 14111,14112)
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Community Facilities Districts Sidewalk Repair Project is exempt from CEQA analysis under the Class 1 Categorical Exemption, under California Code of Regulations, Title 14, Division 6, Chapter 3, Section 15301 and find that the Class 1 Categorical Exemption determination represents the independent judgment of the City; (2) Adopt Resolution 22-52 amending the Capital Improvement Program and appropriating funds from each identified Community Facilities District Fund to the Project; (3) Award a contract to Lords Electric Inc. for the Community Facilities Districts Sidewalk Repair Project in the amount of $140,192; (4) Delegate authority to the City Manager, or his designee, to execute a construction contract with Lords Electric Inc. for an amount not to exceed $140,192; (5) Delegate authority to the City Manager, or his designee, to execute changes or modifications to the construction contract with Lords Electric Inc., with approval from the City Attorney; and (6) Delegate authority to the City Manager, or his designee, to execute amendments, miscellaneous construction costs, or change orders up to 20% ($28,038) of the total contract value for the Construction Contract.
5. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 22-37 AMENDING THE CAPITAL IMPROVEMENT PROGRAM (CIP); AND APPROVAL OF CONTRACT AWARD TO ROEBBELEN
CONTRACTING INC FOR THE WATER TREATMENT PLANT SECURITY FENCE PROJECT (CIP 21042)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 22-37 amending the Capital Improvement Program (CIP) and to approve a contract award to Roebbelen Contracting Inc. for the removal and installation of new security fencing for the George Kristoff Water Treatment Plant Security Fence Project (CIP 21042).
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Water Treatment Plant Security Fence Project (CIP 21042) is exempt from review under California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines § 15301(d) (Existing Facilities); (2) Adopt Resolution 22-37 approving an amendment to the Capital Improvement Program budget by transferring funds from Alternative Energy/Fuel Cell Project(21033) to the Water Treatment Plant Security Fence Project (CIP 21042); (3) Delegate authority to the City Manager, or his designee, to execute the Services Contract with Roebbelen Contracting Inc, including any changes or modifications to the Contract with approval from the City Attorney; and (4) Authorize the City Manager, or his designee, to execute amendments or change orders up to 15% ($112,175) of the Amendment value.
6. Community Development
CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE 22-21 REGARDING PROPOSED AMENDMENTS TITLE 17 (ZONING) OF THE WEST SACRAMENTO
MUNICIPAL CODE
Objective: The objective of this report is for City Council to conduct the second reading and adopt Ordinance 22-21 regarding proposed amendments to Title 17 (Zoning) of the Municipal Code regarding sections 17.01.050 (Applicability), Fueling Stations (Table 17.09.020), Paving (Section
17.08.040), Swimming Pools and Spas (Section 17.22.140.A.1 and 2) and Housing Element (HE) Program 6.4 (Emergency Shelters), HE Program: 6.6 (Special Housing Needs), and HE Program:
6.8 (Farmworker Housing).
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the amendments to Title 17 (Zoning) of the Municipal Code are exempt from CEQA analysis under CEQA Guidelines §15305 (Minor Alterations in Land Use Limitations) and §15321 (Enforcement Actions by Regulatory Agencies) and direct staff to file a Notice of Exemption; and (2) Waive the second reading and read by title and number only and adopt Ordinance 22-21 amending Title 17 (Zoning) of the West Sacramento Municipal Code regarding sections 17.01.050 (Applicability), Fueling Stations (Table 17.09.020), Paving (Section 17.08.040), Swimming Pools and Spas (Section 17.22.140.A.1 and 2), Housing Element (HE) Program 6.4 (Emergency Shelters), HE Program: 6.6 (Special Housing Needs), and HE Program: 6.8 (Farmworker Housing).
7. Economic Development & Housing
CONSIDERATION OF RESOLUTION 22-17 ESTABLISHING A BUDGET APPROPRIATION OF $430,000 FROM THE MEASURE E FUND FOR PROGRAM OPERATIONS RELATED THE HOMEKEY PROGRAM AT 817 WEST CAPITOL AVENUE
Objective: The objective of this report is to facilitate the City Council's consideration of Resolution 22-17 related to operations of the City's Homekey Program.
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 22-17 establishing a budget appropriation of $430,000 from Measure E revenue for program operations related to the Homekey Program at 817 West Capitol Avenue.
8. Parks & Recreation
CONSIDERATION OF CONTRACT AWARD TO VERDE DESIGN, INC. FOR THE RECREATION CENTER TENNIS COURTS LIGHTING AND DRAINAGE PROJECT (CIP-62143) Objective: The objective of this report is to provide sufficient information to City Council for consideration of a contract award to Verde Design, Inc. for the Recreation Center Tennis Courts Lighting and Drainage Project.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Tennis Court Lighting and Drainage Project is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301 (Class 1); (2) Award a professional services contract to Verde Design, Inc. in an amount not to exceed $146,610 for the Recreation Center Tennis Courts Lighting and Drainage Project (CIP-62143); (3) Authorize the City Manager, or his designee, to execute a contract with Verde Design, Inc. in the amount of $146,610; (4) Authorize the City Manager, to execute non-substantive changes or modifications to the contract with Verde Design, Inc. with approval from the City Attorney; and (5) Authorize the City Manager or his designee to execute contract amendments up to 15% ($21,991.50) of the value of the contract.
9. City Manager's Office
CONSIDERATION OF APPROVAL AND MODIFICATIONS TO THE AUTHORIZED POSITION LIST FOR FISCAL YEAR 2022/2023
Objective: The purpose of this report is to seek City Council approval of modifications to the Authorized Position List (APL) for FY 22/23.
Recommendation: Staff respectfully recommends that the City Council: (1) Approve the amended and updated Authorized Position List (APL) for Fiscal Year 2022/23; and (2) Adopt Resolution 22-137 approving amendments to the approved biennial budget for Fiscal Year 2022/23.
10. City Manager's Office
CONSIDERATION OF UPDATES TO PUBLICLY AVAILABLE PAY SCHEDULE AND APPROVAL
OF NEW JOB DESCRIPTIONS
Objective: The purpose of this report is to seek City Council approval for updates to the publicly available pay schedule FY22/23 and approval of various new job descriptions.
Recommendation: Staff respectfully recommends that the City Council: (1) Approve the updated publicly available pay schedule (Classification Plan) for Fiscal Year 2022/23; (2) Approve the new job classification description for Water Meter Technician; (3) Approve the new job classification description for Program Aide; (4) Approve the new job classification description for Program Leader; (5) Approve the new job classification description for Program Site Leader; and (6) Approve the new job classification description for Lead Program Leader.
11. City Manager's Office
CONSIDERATION OF APPROVAL OF THE MINUTES OF THE OCTOBER 5, 2022, OCTOBER 19, 2022, NOVEMBER 2, 2022, NOVEMBER 16, 2022 REGULAR MEETINGS OF THE WEST
SACRAMENTO CITY COUNCIL, REDEVELOPMENT SUCCESSOR AGENCY, AND WEST
SACRAMENTO FINANCING AUTHORITY
Objective: The objective of this report is to provide the City Council with the draft minutes of the October 5, 2022, October 19, 2022, November 2, 2022, and November 16, 2022 Regular Meetings of the West Sacramento City Council, Redevelopment Successor Agency, and West Sacramento Financing Authority.
Recommendation: Staff respectfully recommends that the City Council approve the minutes of the October 5, 2022, October 19, 2022, November 2, 2022, and November 16, 2022 Regular Meetings of the West Sacramento City Council, Redevelopment Successor Agency, and West Sacramento Financing Authority.
PUBLIC HEARINGS
NONE
REGULAR AGENDA
NONE
GENERAL ADMINISTRATION FUNCTION – PART II
12. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee--------------------------------------------------------------------Guerrero City/County 2x2 --------------------------------------------------------------------------------------Guerrero, Alcala City/School 2x2---------------------------------------------------------------------------------------Guerrero, Alcala Executive Commission for the Homeless 10-Year Plan----------------------Orozco, Alternate - Vacant EIFD Public Financing Authority -------------------------------------------------------Vacant, Vacant, Vacant League of California Cities ------------------------------------------------------------------------------------ Alcala Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ------------------------------------------------------------Vacant; Alternate - Orozco Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority ------------------------------------------Guerrero, Vacant Sacramento Area Council of Governments (SACOG)---------------------Guerrero; Alternate – Vacant Sacramento Regional County Sanitation District Board ---------------------Orozco; Alternate - Vacant Water Resources Association ---------------------------------------------------------Early; Alternate - Vacant West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo County Housing Authority ---------------------------------------------------------------------------------Early Yolo County Transportation District ---------------------------------------------Vacant; Alternate - Guerrero Yolo Habitat Conservancy --------------------------------------------------------------Early; Alternate - Vacant Yolo-Solano Air Quality Management District ------------------------------------Alcala; Alternate - Vacant Yolo Subbasin Sustainable Groundwater Agency--------------------------------Early; Alternate - Vacant
COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board ---------------Vacant
13. COUNCIL APPOINTMENTS, REAPPOINTMENTS, REMOVALS TO/FROM CITY AND NONCITY BOARDS AND COMMISSIONS
14. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the December 7, 2022 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted December 2, 2022 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review.
NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
The agenda and agenda reports are also available on the City’s website at www.cityofwestsacramento.org City Council meetings are broadcast live on Wave Cable Channel 20 and rerun the next day at 12:00 PM and the following Saturday at 6:00 PM.
All public materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are also made available for public inspection on the City’s website at:
www.cityofwestsacramento.org. Any document provided at the meeting by staff or by the public will be provided by the City Clerk upon request by phone at (916) 617-4500, or by email at: [email protected].
If you need assistance to participate in this meeting, please contact the City Clerk’s Office at 916-617- 4500 or [email protected]. Notify the City Clerk’s Office at least 48 hours prior to the meeting will assist staff in assuring reasonable arrangements can be made to provide accessibility to the meeting. Assisted listening devices are available at this meeting.