NOTICE OF SPECIAL CITY COUNCIL MEETING
The West Sacramento City Council/Redevelopment Successor Agency/Financing Authority will convene a special meeting on Thursday, Februrary 2 and Friday, February 3, 2023 for the purpose of conducting a facilitated City Council planning session.
To submit a comment in writing, please email [email protected] and write “Public Comment” in the subject line. In the body of the email, include the item number and/or title of the item as well as your comments. All comments received by 4:30 PM Wednesday, February 1 will be provided to the City Council.
The comments submitted shall become part of the record of the meeting. In-person public comment for all items on the agenda will be taken at 9:00 a.m. on Thursday, February 2, after the meeting is called to order.
Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk.
The meeting will be held at 1110 West Capitol Avenue, West Sacramento, CA at the following times (times are approximate) and rooms:
Thursday – February 2: 9:00 am – 5:00 pm Galleria Rooms 157/160/Room 238
1. Public Comment
2. Capital Projects
CONSIDERATION OF AUTHORIZATION TO PURCHASE ELECTRICAL MATERIALS FROM
JAM SERVICES, INC FOR THE WASHINGTON AND BRODERICK LIGHTING AND SAFETY PROJECT (CIP 15053)
Objective: The objective of this report is to provide the City Council with sufficient information to consider the approval of the purchase of electrical materials from JAM Services, inc. for the Washington and Broderick Lighting and Safety Project.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Washington and Broderick Lighting and Safety project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to §15303 (New Construction or Conversion of Small Structures) of the CEQA Guidelines; (2) Authorize the City Manager, or his designee, to execute a purchase order for electrical materials from JAM Services, Inc, in the amount of $440,146; and (3) Authorize the City Manager to execute change orders for up to 15% ($66,022) of the total value.
3. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 23-3 AMENDING THE CAPITAL
IMPROVEMENT PROGRAM BUDGET FOR THE SYCAMORE TRAIL EXTENSION PHASE II PROJECT (CIP 14021); APPROVAL OF THE PROJECT PLANS AND SPECIFICATIONS; AND AWARD OF A CONSTRUCTION CONTRACT TO BRIDGEWAY CIVIL CONSTRUCTORS, INC.
Objective: The objective of this report is to provide the City Council with sufficient information to consider adoption of Resolution 23-3 amending the Capital Improvement Program budget for the Sycamore Trail Extension Phase II project (CIP 14021); approval of the project Plans and Specifications; and award of a construction contract to the lowest responsive, responsible bidder Bridgeway Civil Constructors, Inc.
Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 23- 3 amending the Capital Improvement Program budget for the Sycamore Trail Extension Phase II project (CIP 14021) and approving an interfund loan and repayment terms from the Traffic Impact Fee Fund (TIF) to the Park Impact Fee Fund (PIF); (2) Approve the Project Plans and Specifications; (3) Award a construction contract to the lowest responsive, responsible bidder, Bridgeway Civil Constructors, Inc.; (4) Delegate Authority to the City Manager, or his designee to execute a construction contract with Bridgeway Civil Constructors, Inc. for an amount not to exceed $11,230,198.50; (5) Authorize the City Manager or his designee to execute amendments, change orders, agreements, and purchases up to 15% of the construction contract ($1,684,529.78), with approval from the City Attorney and the Finance Department; and (6) Delegate Authority to the City Manager, or his designee, to execute a Reimbursable Services Contract Request with the California Highway Patrol (CHP) for an amount not to exceed $100,000, with approval from the City Attorney and the Finance Department.
4. Council Planning Session: The session will cover a broad range of city matters, projects, procedures, policies and functions including but not limited to:
Discussion and review of an update on 2022 Strategic Plan Items; Discussion and identification of Priority Issues for 2023, including public improvements, programs and staffing; and
Discussion of additional Council-identified priorities.
Note that Planning Session items are non-action items. Although the Council may discuss or direct staff to follow up on these items, no formal action will be taken. Any formal action will be placed on the agenda at a subsequent meeting in the action sections of the agenda.
Friday – February 3: 9:00 am – 5:00 pm Galleria Rooms 157/160/Room 238
1. Council Planning Session Continued.
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing February 2-3, 2023 special meeting notice was posted January 27, 2023 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review.
If you need assistance to participate in this meeting, please contact the City Clerk’s Office at 916-617- 4500 or [email protected]. Notify the City Clerk’s Office at least 48 hours prior to the meeting will assist staff in assuring reasonable arrangements can be made to provide accessibility to the meeting. Assisted listening devices are available at this meeting.