CITY OF WEST SACRAMENTO CITY COUNCIL AND
WEST SACRAMENTO REDEVELOPMENT AGENCY AND
WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
FEBRUARY 15, 2023 AGENDA
Martha Guerrero, Mayor
Quirina Orozco, Mayor Pro Tem
Norma Alcala, Council Member
Dawnté Early, Council Member
Verna Sulpizio Hull, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
6:30 PM Closed Session Call to Order
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento
GENERAL ADMINISTRATION FUNCTION – PART I
1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.
According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.
PRESENTATIONS
2. City Manager's Office
PRESENTATION OF PROCLAMATION RECOGNIZING FEBRUARY AS BLACK HISTORY MONTH
Objective: The purpose of this report is to celebrate African American’s contributions to our society during the month of February and recognize their courageous efforts to ensure equity and peace for all people.
CONSENT AGENDA
Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
3. Capital Projects
CONSIDERATION OF CONTRACT AWARD TO KIMLEY-HORN AND ASSOCIATES, INC FOR PROFESSIONAL SERVICES FOTHER I STREET BRIDGE REPLACEMENT (CIP 10033) AND DECK CONVERSION (CIP 14028) PROJECTS
Objective: The objective of this report is to provide the City Council with sufficient information to award a professional services contract to Kimley-Horn and Associates, Inc. for project management services for the I Street Bridge Replacement (CIP 10033) and Deck Conversion (CIP 14028) projects.
Recommendation: Staff respectfully recommends that the City Council approve and authorize the City Manager, or his designee, to approve and execute a Professional Services Contract with Kimley-Horn and Associates, Inc. in the amount of $125,000 for project management services for the I Street Bridge Replacement (CIP 10033) and Deck Conversion (CIP 14028) projects.
4. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 23-16 AMENDING THE CAPITAL
IMPROVEMENT PROGRAM AND AWARDING A CONSTRUCTION CONTRACT TO RJC, INC FOR THE SYBERTECH TRASH SYSTEM INSTALLATION PROJECT (CIP 62109) Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 23-16 amending the Capital Improvement Program (CIP) and to award a construction contract to RJC, Inc. for the Sybertech Trash System Installation Project (CIP 62109).
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Sybertech Trash System Installation Project is exempt from further environmental review pursuant to a Class 1 (Existing Facility) Categorical Exemption under the California Environmental Quality Act (CEQA) and find that the Exemption reflects the independent judgment of the City as lead agency under CEQA; (2) Adopt Resolution 23-16 amending the Capital Improvement Program; (3) Approve the Construction Contract to RJC, Inc. in the amount of $105,950.00; (4) Delegate authority to the City Manager or his designee to execute a construction contract with RJC, Inc. for an amount not to exceed $105,950; and (5) Delegate authority to the City Manager or his designee to execute contract amendments up to 5% ($5,297.50) of the value of the contract.
5. Capital Projects
CONSIDERATION OF CONSTRUCTION CONTRACT AWARD TO QUANTUM ENERGY SERVICES & TECHNOLOGY, INC. FOR THE WEST SACRAMENTO ELECTRIC VEHICLE (EV) CHARGING STATION INSTALLATION PROJECT (CIP 11036).
Objective: The objective of this report is to provide City Council with sufficient information to award a Construction Contract to Quantum Energy Services & Technology, Inc. for the West Sacramento Electric Vehicle (EV) Charging Station Installation Project (CIP 11036).
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the West Sacramento Electric Vehicle (EV) Charging Station Installation Project is exempt from CEQA pursuant to the Categorical Exemptions under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Sections 15301, 15303, 15304, 15311, and find that the determination represents the independent judgment of the City; (2) Award a construction contract to Quantum Energy Services & Technology, Inc. for the West Sacramento Electric Vehicle (EV) Charging Station Installation Project in the amount of $706,424.92; (3) Delegate authority to the City Manager or his designee to execute a construction contract with Quantum Energy Services & Technology for an amount not to exceed $706,424.92; (4) Delegate authority to the City Manager or his designee to execute contract amendments up to 15% ($105,963.74) of the value of the contract.
6. Capital Projects
CONSIDERATION OF AWARD OF THE CONSTRUCTION CONTRACT TO SHANE BROWN
ELECTRIC FOR THE CITY HALL FIRE ALARM SYSTEM REPLACEMENT PROJECT (CIP 54024)
Objective: The objective of this report is to provide the City Council with sufficient information to award a Construction Contract to Shane Brown Electric for the City Hall Fire Alarm System Replacement Project (CIP 54024).
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the City Hall Fire Alarm System Replacement Project is exempt from review under California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines § 15301(d) (Existing Facilities); (2) Award a Construction Contract to the lowest responsive, responsible bidder, Shane Brown Electric for the installation of the City Hall Fire Alarm System Replacement Project for a total base bid price of $395,000;
(3) Delegate authority to the City Manager, or his designee, to execute a contract with Shane Brown Electric in an amount not to exceed $395,000; and (4) Delegate authority to the City Manager, or his designee, to execute amendments, miscellaneous construction cost, or contract change orders up to 15% ($59,250) of the total contract amount.
7. Community Development
CONSIDERATION OF RESOLUTION 23-6 AMENDING THE CAPITAL IMPROVEMENT
PROGRAM (CIP) BUDGET AND DELEGATING OF AUTHORITY TO THE CITY MANAGER TO
EXECUTE COOPERATIVE AGREEMENTS WITH THE CITY OF SACRAMENTO FOR THE I
STREET BRIDGE REPLACEMENT PROJECT AND I STREET BRIDGE DECK CONVERSION Objective: The purpose of this agenda report is to provide the City Council with information pertaining to both the I Street Bridge Replacement (“Bridge Replacement”) Project and the I Street Bridge Deck Conversion for Active Transportation (“Deck Conversion”) Project; to receive approval to enter into cooperative agreements with the City of Sacramento; and to fund the local match required to complete the final design phase, referred to by the California Department of Transportation (“Caltrans”) as the Plans, Specifications, and Estimates (“PS&E”) phase and Right of Way (“R/W”) acquisition phase for the I Street Bridge Replacement Project (CIP-10033).
Recommendation: Staff respectfully recommends that the City Council:
(1) Approve and delegate authority to the City Manager to execute the Cooperative Agreement for the Bridge Replacement Project with the City of Sacramento; (2) Approve and delegate authority to the City Manager to execute the Cooperative Agreement for the Deck Conversion Project with the City of Sacramento; and (3) Adopt Resolution 23-6 approving an exchange of $1,600,000 of EIFD funding to Measure G funding for the I Street Bridge Replacement Project (CIP-10033) to serve as the local match funding to complete the PS&E and R/W project development phases and associated staff time and approving an appropriation of $125,000 of funding from Measure G for a professional services contract to oversee coordination of the projects.
8. Community Development
CONSIDERATION OF RESOLUTION 23-5 AMENDING THE CAPITAL IMPROVEMENT
PROGRAM (CIP) AND APPROVING A PROFESSIONAL SERVICES CONTRACT WITH
INTERWEST FOR ENGINEERING SERVICES FOR THE CITY OF WEST SACRAMENTO STANDARD SPECIFICATIONS AND DETAILS (CIP 52068)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 23-5 amending the Capital Improvement Program (CIP) and approving a professional services contract with INTERWEST for engineering services for the City of West Sacramento Standard Specifications and Details Update (CIP 52068) Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 23- 5 amending the Capital Improvement Program; (2) Award a Contract for Professional Services with INTERWEST for engineering services for the City of West Sacramento STANDARD Specifications and Details Update (CIP 52068); (3) Delegate authority to the City Manager or his designee to execute the contract for services with INTERWEST for a total not-to-exceed $270,775; and (4) Authorize the City Manager or his designee to make contract amendments up to 15% ($40,616) of the value of the contract.
9. Community Development
CONSIDERATION OF RESOLUTION 23-4 ACCEPTING PUBLIC IMPROVEMENTS COMPLETED FOR FM5177 "THE RIVERS"
Objective: The objective of this report is to request City Council consideration of Resolution 23-4 accepting public improvements constructed as a requirement for approval of Subdivision 5177, “The Rivers”.
Recommendation: Staff respectfully recommends that the City Council Adopt Resolution 23-4, accepting the public improvements required of Subdivision 5177, “The Rivers”.
10. Community Development
CONSIDERATION OF THE “WATER ALLOCATION AGREEMENT” BETWEEN THE CITY OF
WEST SACRAMENTO, OAKSTONE INVESTMENTS, LLC, AND CENTURY COMMUNITIES OF CALIFORNIA, LLC.
Objective: The objective of this report is to seek City Council approval of the “Water Allocation Agreement” between the City of West Sacramento, Oakstone Investments, LLC, and Century Communities of California, LLC.
Recommendation: Staff respectfully recommends that the City Council approve the “Water Allocation Agreement” between the City of West Sacramento, Oakstone Investments, LLC, and Century Communities of California, LLC.
11. Finance
COMMUNITY FACILITIES DISTRICTS ANNUAL REPORT ON SPECIAL TAXES AND BOND PROCEEDS FOR FISCAL YEAR 2021/2022
Objective: The purpose of this report is to provide annual information concerning the use of special tax and bond proceeds for community facilities districts to comply with the Local Agency Special Tax and Bond Accountability Act (SB 165).
Recommendation: Staff respectfully recommends the City Council receive the Community Facilities District annual report on Special Taxes and Bond Processed for the 2021/2022 fiscal year and provide staff any comments.
12. Finance
CONSIDERATION OF RESOLUTION 23-14 AND 23-15 ESTABLISHING REVISED APPROPRIATION LIMITS FOR FISCAL YEARS 2021-2022 AND 2022-2023 Objective: The purpose of this report is to update the appropriations limits for Fiscal Years 2021- 2022 and 2022-2023 pursuant Government Code Section 7903 Recommendation: Staff respectfully recommends that the City Council adopt Resolution 23-14 and 23-15 establishing revised Appropriations Limits for Fiscal Year 2021-2022 and 2022-2023.
13. Finance
CONSIDERATION OF ANNUAL REPORT ON DEVELOPMENT IMPACT FEES FOR FISCAL YEAR 2021/2022 WITH FIVE-YEAR FINDINGS
Objective: The purpose of this report is to comply with Government Code Section § 66006 and the requirement for the City to prepare an annual report, and a five year report with findings, detailing the status of development impact fees collected by the City.
Recommendation: Staff respectfully recommends that the City Council accept and file the Annual Report on Development Impact Fees for Fiscal Year 2021/2022 with Five-Year Findings.
14. Fire
CONSIDERATION OF RESOLUTION 23-1 ACKNOWLEDGING THE CITY OF WEST SACRAMENTO FIRE DEPARTMENT’S COMPLIANCE WITH SECTIONS 13146.2 AND 13146.3
OF THE CALIFORNIA HEALTH AND SAFETY CODE
Objective: Per California Health and Safety Code Section 13146.4, this item requires the Fire Department to report the status of state mandated inspections to its administering authority.
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 23-1 acknowledging the Fire Department’s efforts to comply with Sections 13146.2 and 13146.3 of the California Health and Safety Code regarding mandated inspections.
15. City Manager's Office
CONSIDERATION OF AMENDMENT TO A PROFESSIONAL SERVICES CONTRACT WITH
THE WASHINGTON UNIFIED SCHOOL DISTRICT FOR THE AFTER SCHOOL ENRICHMENT AND SAFETY (ASES) GRANT AND APPROVAL OF RESOLUTION 23-12 FOR RELATED
BUDGET ADJUSTMENTS
Objective: The objective of this report is to provide the City Council with sufficient information for approval of an Amendment to the professional services contract with Washington Unified School District for the After School Enrichment and Safety (ASES) Grant and approve resolution 23-12 for related budget adjustments.
Recommendation: Staff respectfully recommends that the City Council: (1) Approve the Amendment to the Professional Services Contract with Washington Unified School District for the After School Enrichment and Safety (ASES) Grant in the amount of $177,722.25 ($66,153.50 in on-going monies, and $111,568.75 in one-time monies for various program staff bonuses); (2) Approve Resolution 23-12 for related budget adjustments; and (3) Authorize the City Manager, or designee, to execute the contract amendment.
16. City Manager's Office
CONSIDERATION OF FIRST READING OF ORDINANCE 23-3 REGARDING PROPOSED AMENDMENTS TO TITLE 2 OF THE MUNICIPAL CODE PERTAINING TO CITY COUNCIL
COMPENSATION
Objective: This item is seeks City Council consideration of proposed amendments to Title 2 (Administration and Personnel) of the Municipal Code regarding section 2.04.080 pertaining to City Council Compensation, in accordance with California Government Code Section 36516.
Recommendation: Staff respectfully recommends that the City Council: (1) Conduct the first reading, by title and number only, of Ordinance 23-3 amending Title 2 (Administration and Personnel) of the Municipal Code regarding section 2.04.080 pertaining to City Council Compensation;and (2) Inform the audience that second reading and adoption of Ordinance 23-3 is tentatively scheduled for March 1, 2023.
17. City Manager's Office
CONSIDERATION OF RESOLUTION 23-2, AUTHORIZING THE CITY OF WEST SACRAMENTO
TO REPORT THE REDUCED VALUE OF EMPLOYEE PAID MEMBER CONTRIBUTIONS TO
THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
Objective: The purpose of this report is to request Council consideration to approve Resolution 23-2 which will satisfy the reporting requirement enacted by California Public Employees Retirement System (CalPERS) to report the reduced value of Employee Paid Member Contributions.
Recommendation: Staff respectfully recommends that the City Council approve Resolution 23-2 approving the changes (reductions) to the Employee Paid Member Contributions for the Safety Department Heads.
18. City Manager's Office
CONSIDERATION OF UPDATES TO PUBLICLY AVAILABLE PAY SCHEDULE, UPDATES OF JOB DESCRIPTIONS, AND AUTHORIZED POSITION LIST FOR FISCAL YEAR 2022/2023 Objective: The purpose of this report is to seek City Council approval for proposed changes of various job descriptions, updates to the publicly available pay schedule FY 22/23, and Authorized Position List for FY 22/23.
Recommendation: Staff respectfully recommends that the City Council: (1) Approve the modification to the job classification description: Information Technology Technician; (2) Approve the modification to the job classification description: Police Lieutenant; (3) Approve the modification to the job classification description: Principal Engineer (4) Approve the modification to the job classification description: Assistant/Associate Planner (5) Approve the modification to the job classification description: Senior Planner; (6) Approve the modification to the job classification description: Payroll Administrator; (7) Approve the amended and updated Authorized Position List (APL) for Fiscal Year 2022/23; and (8) Approve the amended and updated publicly available pay schedule (Classification Plan) for Fiscal Year 2022/23.
19. City Manager's Office
CONSIDERATION OF AMENDMENT TO THE LEGAL SERVICES AGREEMENT WITH
KRONICK, MOSKOVITZ, TIEDEMAN AND GIRARD
Objective: The purpose of this report is to request that the City Council approve an amendment to the contract with Kronick, Moskovitz, Tiedeman & Girard (KMTG), the City’s contract legal counsel, to update the schedule of rates for services.
Recommendation: Staff respectfully recommends that the City Council approve, and authorize the City Manager or his designee to execute, Amendment No. 3 to the Legal Services Agreement with KMTG to update the schedule of rates for services, effective March 1, 2023.
20. City Manager's Office
CONSIDERATION OF RESOLUTION 23-7 PROCLAIMING A LOCAL EMERGENCY IN
RESPONSE TO SUCCESSIVE SEVERE WINTER STORMS AND ASSOCIATED IMPACTS Objective: The objective of this item is to facilitate Council consideration of Resolution 23-7 proclaiming a local emergency in response to successive severe winter storms and associated impacts.
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 23-7 proclaiming a local emergency and authorizing the City Manager/Director of Emergency Services to take all actions necessary to carry out their powers and duties delineated in the City’s Municipal Code in order to protect the public health and welfare.
21. City Manager's Office
CONSIDERATION OF RESOLUTION 23-8 RESCINDING THE PROCLAMATION OF A LOCAL EMERGENCY IN RESPONSE TO THE COVID-19 PANDEMIC
Objective: The objective of this item is to rescind the proclamation of local emergency in response to the COVID-19 pandemic to align with the expiration of the statewide state of emergency.
Recommendation: Staff respectfully recommends that the Council adopt Resolution 23-8 rescinding the proclamation of a local emergency in response to the COVID-19 pandemic.
PUBLIC HEARINGS
22. Community Development
PUBLIC HEARING AND CONSIDERATION OF ORDINANCE 23-1 PERTAINING TO PROPOSED AMENDMENTS TO TITLES 5 AND 17 OF THE WEST SACRAMENTO MUNICIPAL
CODE FOR RETAIL CANNABIS SALES AND MICROBUSINESSES
Objective: The purpose of this report is to facilitate City Council consideration of proposed Municipal Code amendments to permit and license retail cannabis sales (storefront and nonstorefront) and microbusinesses.
Recommendation: Staff respectfully recommends that the City Council: (1) Conduct the public hearing; (2) Find that the proposed amendments to the Titles 5 and 17 of the West Sacramento Municipal Code for retail cannabis sales and microbusinesses are exempt from further environmental review pursuant to Business and Professions Code Section 26055(H) and the “common sense” California Environmental Quality Act (CEQA) exemption set forth in CEQA Guidelines Section 15061(b)(3), and find that the exemptions reflects the independent judgment of the City as lead agency under CEQA; and (3) Waive first reading and read by title only, Ordinance 23-1 Amending, Repealing and Re-Enacting Municipal Code Chapter 5.28 (Cannabis Retail) and Amending Title 17 (Zoning) Pertaining to Retail Cannabis Sales and Microbusinesses.
REGULAR AGENDA
23. Community Development
CONSIDERATION OF UPDATE AND REQUEST FOR FEEDBACK ON THE SIDEWALKS AND
TRANSPORTATION EQUITY PROGRAM
Objective: The purpose of this report is to provide an update to and seek feedback from the City Council on the West Sacramento Sidewalks and Transportation Equity Program.
Recommendation: Staff respectfully recommends that the Council receive staff’s presentation on the Sidewalks and Transportation Equity Program and provide feedback on the program vision and goals and outreach approach.
GENERAL ADMINISTRATION FUNCTION – PART II
24. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco EIFD Public Financing Authority----------------------------------------------------Vacant, Alternate - Vacant League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Guerrero; Alternate - Early Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull Water Resources Association --------------------------------------------------Sulpizio Hull; Alternate - Early West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo County Transportation District -------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency------------------------------------------------Sulpizio Hull
COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board ---------------Vacant
25. COUNCIL APPOINTMENTS, REAPPOINTMENTS, REMOVALS TO/FROM CITY AND NONCITY BOARDS AND COMMISSIONS
26. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the February 15, 2023 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted February 10, 2023 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review.
NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
The agenda and agenda reports are also available on the City’s website at www.cityofwestsacramento.org City Council meetings are broadcast live on Wave Cable Channel 20 and rerun the next day at 12:00 PM and the following Saturday at 6:00 PM.
If you need assistance to participate in this meeting, please contact the City Clerk’s Office at 916-617- 4500 or [email protected]. Notify the City Clerk’s Office at least 48 hours prior to the meeting will assist staff in assuring reasonable arrangements can be made to provide accessibility to the meeting. Assisted listening devices are available at this meeting.