West Sacramento City Council
April 5, 2023

CITY OF WEST SACRAMENTO CITY COUNCIL AND

WEST SACRAMENTO REDEVELOPMENT AGENCY AND

WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
APRIL 5, 2023 AGENDA
Martha Guerrero, Mayor
Quirina Orozco, Mayor Pro Tem
Norma Alcala, Council Member
Dawnté Early, Council Member
Verna Sulpizio Hull, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
6:30 PM Closed Session Call to Order
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento
GENERAL ADMINISTRATION FUNCTION – PART I

1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE

JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.

According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.

PRESENTATIONS

2. City Manager's Office
PRESENTATION OF PROCLAMATION RECOGNIZING APRIL 2023 AS CHILD ABUSE

PREVENTION MONTH
Objective: The purpose of this proclamation is to provide awareness about the need to support children, families and the programs that serve them so that children may live and grow up in a healthy, safe, and supportive environment.

Recommendation: Staff respectfully recommends that the City Council adopt a proclamation declaring April 2023 as Child Abuse Prevention Month.

CONSENT AGENDA
Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
1 3. Capital Projects

CONSIDERATION OF AUTHORIZATION TO PURCHASE TRAFFIC SIGNAL BATTERY BACKUP UNIT (BBU) SYSTEMS FOR INSTALLATION WITHIN THE CITY’S RIGHT OF WAY (CIP 12208)
Objective: The objective of this report is to provide the City Council with sufficient information to authorize the purchase of Battery Backup Unit (BBU) Systems for future installation at City owned intersections (CIP 12208).

Recommendation: Staff respectfully recommends that the City Council: (1) Find that the West Sacramento Traffic Signal Battery Backup Unit (BBU) Replacement Project is exempt from CEQA pursuant to the Categorical Exemptions under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Sections 15301, 15303, 15304, 15311, and find that the determination represents the independent judgment of the City; (2) Award the procurement to TESCO Controls, LLC for the Traffic Signal Battery Backup Unit (BBU) Replacement Project in the amount of $136,800.00; and (3) Delegate authority to the City Manager or his designee to execute procurement with TESCO Controls, LLC for an amount not-to-exceed $136,800.00.

4. Capital Projects

CONSIDERATION OF AUTHORIZATION TO PURCHASE TRAFFIC SIGNAL CABINETS FOR REPLACEMENT OF UNITS WITHIN THE CITY’S RIGHT OF WAY (CIP 12209) Objective: The objective of this report is to provide the City Council with sufficient information for consideration to approve the purchase of Blue 332L Traffic Signal Cabinets from Econolite for replacement of outdated and damaged traffic cabinets within the City’s right of way (CIP 12209).

Recommendation: Staff respectfully recommends that the City Council: (1) Find that the West Sacramento Signal Cabinet Replacement Project is exempt from CEQA pursuant to the Categorical Exemptions under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Sections 15301, 15303, 15304, 15311, and find that the determination represents the independent judgment of the City; (2) Award the procurement to Econolite Control Products, Inc. for the Signal Cabinet Replacement Project in the amount of $249,000.00; and (3) Delegate authority to the City Manager or his designee to execute procurement with Econolite Control Products, Inc. for an amount not to exceed $249,000.00.

5. Community Development
CONSIDERATION OF CITY OF WEST SACRAMENTO 2022 GENERAL PLAN AND HOUSING

ELEMENT ANNUAL PROGRESS REPORT
Objective: The objective of this report is for the City Council to receive and accept the 2022 General Plan and Housing Element Annual Progress Report.

Recommendation: Staff respectfully recommends that the City Council receive and accept the 2022 General Plan and Housing Element Annual Progress Report.

6. Community Development
CONSIDERATION OF PROPOSED AMENDMENT NO. 3 TO THE CONTRACT WITH AECOM TECHNICAL SERVICES INC. FOR UPDATES TO GENERAL PLAN 2035; PROPOSED AMENDMENT NO. 3 TO THE CONTRACT WITH AECOM TECHNICAL SERVICES INC. FOR THE CLIMATE ACTION PLAN; AND RESOLUTION 23-24
Objective: The objective of this report is to provide the Council with sufficient information to approve two separate contract amendments with AECOM Technical Services Inc. (AECOM) to facilitate an expansion of the Climate Action Plan scope of services to include additional work on adaptation and resiliency planning and a funding and financing strategy. 2 Recommendation: Staff respectfully recommends that the City Council: (1) Approve and authorize the City Manager, or designee, to execute Contract Amendment No. 3 to the contract with AECOM for updates to the General Plan to reduce the scope of work and budget; (2) Approve and authorize the City Manager, or designee, to execute Contract Amendment No. 3 to the contract with AECOM for the Climate Action Plan to increase the scope of work and budget; and (3) Adopt Resolution 23-24 approving the transfer of funds from the General Fund that were allocated to the Housing Trust Fund in 2020 for the General Plan update to the Climate Action Plan CIP.

7. Economic Development & Housing
CONSIDERATION OF RESOLUTION 23-27 ESTABLISHING A BUDGET APPROPRIATION OF UP TO $2,611,462 FROM YOLO COUNTY AMERICAN RESCUE PLAN FUNDS SUBAWARD

FOR OPERATING AND ON-GOING COSTS FOR AN INTERIM HOMELESS HOUSING PROGRAM AT 920 WEST CAPITOL AVENUE
Objective: The purpose of this report is to provide sufficient information for the Council to adopt Resolution 23-27 establishing a budget appropriation of up to $2,611,462 from a subaward of Yolo County American Rescue Plan funds for operating and on-going costs for an interim homeless housing program at 920 West Capitol Avenue.

Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 23- 27 (Attachment 1) establishing a budget appropriation of up to $2,611,462 funded by Yolo County American Rescue Plan Act (ARPA) for operating and on-going costs for an interim homeless housing program at 920 West Capitol Avenue; and (2) Authorize the City Manager, or his designee, to execute a Subrecipient Agreement with Yolo County providing requirements for expenditure of these funds, as approved by the City Attorney, for the Yolo County ARPA award.

8. Police

CONSIDERATION OF HOMELAND SECURITY GRANT AWARD AGREEMENTS AND ADOPTION OF RESOLUTION 23-26 APPROVING THE ACCEPTANCE OF HOMELAND

SECURITY GRANT AWARDS AND RELATED BUDGET ADJUSTMENTS FOR PURCHASE OF

ACTIVE SHOOTER RESPONSE KITS, BOMB SQUAD X-RAY EQUIPMENT AND OTHER

RADIOLOGICAL DETECTION EQUIPMENT
Objective: The objective of this report is to provide the City Council with information needed to consider acceptance of the FY 2020 Sacramento Urban Area Security Initiative (UASI) Homeland Security Grant Program (HSGP) award for $23,500 for Bomb Squad x-ray equipment, the acceptance of the FY 2022 Yolo County Homeland Security Grant Program (HSGP) award for $20,079 for additional Bomb Squad equipment and Active Shooter response kits, the acceptance of an transfer of additional radiological detection equipment from the Bay Area Urban Area Security Initiative (UASI) valued at $58,199 funded through the Secure the Cities (STC) initiative and adoption of Resolution 23-26 Approving The Acceptance Of Homeland Security Grant Awards and related appropriations. These funds and equipment will support the efforts of the Yolo County Bomb Squad and the West Sacramento Police Department.

Recommendation: Staff respectfully recommends the Council: (1) Adopt Resolution 23-26 Approving The Acceptance Of Homeland Security Grant Awards for $23,500 from the FY 2020 Urban Area Security Initiative Homeland Security Grant Program grant award and $20,079 from the FY 2022 Yolo County Homeland Security Grant Program grant fund award and related appropriations; (2) Authorize the acceptance of Secure the Cities grant equipment valued at $58,199; and (3) Authorize the City Manager or designee to sign the contracts for the equipment purchases and transfer related to the grants.

PUBLIC HEARINGS
3 REGULAR AGENDA

9. Economic Development & Housing
WORKSHOP TO CONSIDER THE DRAFT 2023 ANNUAL ACTION PLAN FOR THE

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
Objective: The objective of this report is to provide the Council with information on proposed activities for Community Development Block Grant (CDBG) funding for the Draft 2023 Annual Action Plan and seek feedback from Council to incorporate into the final Plan.

Recommendation: Staff respectfully recommends that the Council hear a presentation on proposed activities for the Draft 2023 Annual Action Plan for the CDBG Program and provide feedback to staff.

GENERAL ADMINISTRATION FUNCTION – PART II

10. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco EIFD Public Financing Authority----------------------------------------------------Vacant, Alternate - Vacant League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Guerrero; Alternate - Early Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull Water Resources Association --------------------------------------------------Sulpizio Hull; Alternate - Early West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo County Transportation District -------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency------------------------------------------------Sulpizio Hull

COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board ---------------Vacant

11. COUNCIL APPOINTMENTS, REAPPOINTMENTS, REMOVALS TO/FROM CITY AND NONCITY BOARDS AND COMMISSIONS

12. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
4 D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the April 5, 2023 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted March 31, 2023 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review.

NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

The agenda and agenda reports are also available on the City’s website at www.cityofwestsacramento.org City Council meetings are broadcast live on Wave Cable Channel 20 and rerun the next day at 12:00 PM and the following Saturday at 6:00 PM.

All public materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are also made available for public inspection on the City’s website at:
www.cityofwestsacramento.org. Any document provided at the meeting by staff or by the public will be provided by the City Clerk upon request by phone at (916) 617-4500, or by email at: [email protected].

If you need assistance to participate in this meeting, please contact the City Clerk’s Office at 916-617- 4500 or [email protected]. Notify the City Clerk’s Office at least 48 hours prior to the meeting will assist staff in assuring reasonable arrangements can be made to provide accessibility to the meeting. Assisted listening devices are available at this meeting. 5 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 5, 2023 ITEM #2
SUBJECT:

PRESENTATION OF PROCLAMATION RECOGNIZING APRIL 2023 AS

CHILD ABUSE PREVENTION MONTH
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ X ] Council [ ] Staff
[ ] Other
Meaghan Stiles, Program Manager
City Manager’s Office
ATTACHMENT [ X ] Yes [ ] No [ [ ] Information [ ] Direction [ X ] Action

OBJECTIVE
The purpose of this proclamation is to provide awareness about the need to support children, families and the programs that serve them so that children may live and grow up in a healthy, safe, and supportive environment.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council adopt a proclamation declaring April 2023 as Child Abuse Prevention Month.

BACKGROUND
Children are often the victims of abuse and neglect because parents and families are ill-equipped to provide a nurturing environment. Often, parents of children who are abused and neglected suffered similarly when they were growing up. The generational continuity of such abuse can only be stopped through awareness, education, and support. A committed and coordinated effort by individuals, policy makers, child and educational professionals can help to provide children the opportunity to grow and thrive in a healthy environment.

Prevention can only be accomplished if both the City of West Sacramento and Yolo County take responsibility to offer parents and families the support and tools they need to provide nurturing homes for their children.

ANALYSIS
Children thrive in safe, stable, nurturing families. By establishing partnerships that fortify the bonds between parents and children, West Sacramento can build strong, healthy families and resilient, thriving communities.

Sadly, child abuse remains a significant public health issue, but by continuing to identify the risk factors that lead to child abuse and neglect, we will ensure that our children are safe and secure. West Sacramento has shown its commitment to children through its numerous programs and partnerships. The City is a member of the Yolo County Children's Alliance and is a primary supporter of the West Sacramento Home Run initiative.

Adoption of this proclamation will further signify the City's commitment to these causes.

Environmental Considerations
N/A
Commission Recommendation
N/A
Strategic Plan Integration
N/A
Alternatives
N/A
Coordination and Review
N/A
Budget/Cost Impact
N/A

ATTACHMENT
Proclamation
6 PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO RECOGNIZING APRIL 2023 AS CHILD ABUSE PREVENTION MONTH
WHEREAS, child abuse and neglect continue to pose serious threats to our nation’s children; and
WHEREAS, Adverse Childhood Experiences (ACEs), such as physical, emotional, and sexual abuse, neglect, and parental stress or illness, can have short- and long-term outcomes, including a multitude of health and social problems; and early evidence-based prevention and intervention efforts are less costly than trying to fix the adverse effects of child maltreatment, both in human and financial terms; and
WHEREAS, in 2022, according to the internal dataset from the Yolo County Health and Human Services Agency, 289 children in Yolo County were found to be victims of abuse and/or neglect. The pandemic exacerbated income inequality, toxic stress, and access to resources in West Sacramento and across Yolo County; and
WHEREAS, preventing child abuse and neglect is a community issue, and we all have a responsibility to nurture and protect our children and help ensure they become healthy and productive adults. West Sacramento is fortunate to have people and organizations who work to bring awareness to this issue and who help children and families dealing with abuse and neglect.

Community-based prevention services can strengthen families and reduce the likelihood of child abuse and neglect; and
WHEREAS, Yolo County Children’s Alliance (YCCA) was founded as the Child Abuse Prevention Council (CAPC) of Yolo County in 2002 and has continued to coordinate county efforts to prevent and respond to child abuse and neglect. Yolo County’s child abuse prevention efforts are fostered by the contributions of the following agencies and organizations: CommuniCare Health Centers, Empower Yolo, First 5 Yolo, West Sacramento Police Department, Yolo County CASA, Yolo County District Attorney’s Office- Multi-Disciplinary Interview Center, Yolo County HHSA, Yolo County Office of Education, Yolo County Probation, community members and those with lived experience; and
WHEREAS, children thrive in safe, stable, nurturing families. Prevention can only be accomplished if we take responsibility to offer parents and families the support and tools they need to provide healthy, nurturing homes for their children; and WHEREAS, West Sacramento residents are encouraged to support child abuse prevention activities in their communities by joining the new CAPC campaign: “Cultivating a Trauma-Informed Community” through the Lisa Project and Resource Fair. The Lisa Project is a multisensory exhibit that tells the story of child abuse from a child’s perspective. While walking through the exhibit and hearing a child’s story, one learns that child abuse does not discriminate against age, gender, race, or socioeconomic status; it tends to be cyclic, leaves life-long scars, and tends to remain a secret. The objective of bringing The Lisa Project to Yolo County is to raise awareness of child abuse and help illustrate that it is our collective responsibility to protect children in our community.

NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of West Sacramento does hereby recognize the month of April 2023 to be “Child Abuse Prevention Month”. 7 PROCLAIMED this 5th day of April, 2023.

ATTEST:

Martha Guerrero, Mayor Jennifer Cusmir, City Clerk
8 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 5, 2023 ITEM #3
SUBJECT:

CONSIDERATION OF AUTHORIZATION TO PURCHASE TRAFFIC SIGNAL

BATTERY BACKUP UNIT (BBU) SYSTEMS FOR INSTALLATION
WITHIN THE CITY’S RIGHT OF WAY (CIP 12208)
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [ X ] Staff
[ ] Other
Joshua Bailey, Project Manager II
Capital Projects Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to provide the City Council with sufficient information to authorize the purchase of Battery Backup Unit (BBU) Systems for future installation at City owned intersections (CIP 12208).

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Find that the West Sacramento Traffic Signal Battery Backup Unit (BBU) Replacement Project is exempt from CEQA pursuant to the Categorical Exemptions under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Sections 15301, 15303, 15304, 15311, and find that the determination represents the independent judgment of the City; 2) Award the procurement to TESCO Controls, LLC for the Traffic Signal Battery Backup Unit (BBU) Replacement Project in the amount of $136,800.00; and
3) Delegate authority to the City Manager or his designee to execute procurement with TESCO Controls, LLC for an amount not-to-exceed $136,800.00.

BACKGROUND
Battery Backup Unit (BBU) systems are installed to avoid power interruptions to traffic signals due to temporary blackouts or brownouts from the local power provider (i.e., SMUD & PG&E). This project includes the procurement of ten (10) traffic signal BBU’s to be scheduled for installation at prioritized intersections throughout the City later this year. These systems will reduce, and potentially eliminate, the amount of "downtime" from the temporary power disruption to maintain safety at our traffic-controlled intersections.

ANALYSIS
The City of West Sacramento is susceptible to blackouts that cause traffic signals to lose power. This is primarily due to severe weather, traffic accidents, equipment failure and high energy demand. The January 2023 power disruption caused by severe storms is a good example of this ongoing problem. Battery Backup Unit (BBU) Systems provide electrical power during power disruptions to support mobility and maintain safety for pedestrians, bicyclists, and motorists at signalized intersections. Procuring these BBU systems will effectively replace the outdated systems with current electrical standards. Installation of these updated systems will provide a proactive approach to avoid injuries resulting from intersection related accidents when traffic signals are not functioning.

The Capital Projects Department conducted a competitive bid to select a contractor for the Signal Cabinet Replacement Project on January 31, 2023. The bid package was advertised through OpenGov.com. At the close of the advertising period, City staff received three (3) proposals that were opened on February 15, 2023.

However, only one (1) qualified proposal was received. Upon examining the vendor’s licenses, work experience, qualifications and proposals, staff determined that two of the three bidders did not meet the bid requirements and were therefore deemed non-responsive. TESCO Controls, LLC was the lowest responsive and responsible bidder, with a total proposal of $136,800.00. On this basis, staff recommend awarding the construction contract to TESCO Controls, LLC.
9 Traffic Signal Battery Backup Unit (BBU) Replacement Project (CIP 12208) April 5, 2023

The bid results are as follows:

Rank Contractor Base Bid Amount
1 TESCO Controls, LLC $136,800.00
2 Econolite Control Products, Inc. $102,605.60
3 J.Q. & G. Inc. $89,000.00
Environmental Considerations
This project qualifies for a Categorical Exemption as identified under California Code of Regulations, Title 14, Division 6, Chapter 3, Section 15301 Class 1 (b) of the California Environmental Quality Act. This project is for rehabilitation and/or maintenance of existing traffic signal and streetlighting equipment with no expansion beyond the existing use.

Commission Recommendation
N/A
Strategic Plan Integration
N/A
Alternatives
The City Council may:

1. Approve the recommended action as stated above.

2. Adjust the recommended actions or defer the action to a later date.

3. Decline to approve the recommended action.

Alternatives 2 and 3 are not recommended as they would delay the installation of these units.

Coordination and Review
This report was prepared by the Capital Projects Department in coordination with and review by the Public Works O&M Department and the Finance Department.

Budget/Cost Impact
Funding for CIP 12208 in the amount of $240,000 was approved and appropriated through the bi-annual CIP budget process. There is sufficient funding to fund the recommendations in this report. No additional appropriations are required or requested at this time.

ATTACHMENT(S)

1. TESCO Controls, LLC Quote
10 Corporate Office
8440 Florin Road, Sacramento, CA 95828
P.O. Box 299007, Sacramento, CA 95829
PH: 916.395.8800 FX: 916.429.2817
Page | 1 of 2
To: Bidding Contractors Quote Date: 03/15/2023
Attn: Estimators Quote No.: 23B198Q03
Re: Purchase of Battery Backup Systems / West Sacramento, CA Bid Date: Neg.

Dear Customer:

Thank you for your continued interest in TESCO products, services, and solutions. We are pleased to quote the following Bill of Material pertaining to the above-referenced project.

Bill of Material:

Item Qty Description
1 10 Service Enclosure Complete with BBS:
 TESCO PAD MOUNT TYPE 27-000/22-000BBS ANODIZED
ALUMINUM METERED SERVICE ENCLOSURE 120/240 VOLT 1 PHASE 3 WIRE TO INCLUDE:
 100 AMP METER SOCKET AND SUPPORT HARDWARE
 1-100/3 CIRCUIT BREAKER (SERVICE DISCONNECT)
 3-30/1 CIRCUIT BREAKER (BBS, SIGNAL, IISNS)
 3-40/1 CIRCUIT BREAKER (LIGHTING)
 3-15/1 CIRCUIT BREAKER (SPARE, SPARE, CONTROL)
 1-60 AMP 3 POLE CONTACTOR 120V COIL
 1-35 AMP 1 POLE CONTACTOR 120V COIL
 1-PHOTOCELL
 1-AUTO/TEST SWITCH
 LOT-NAMEPLATES AS REQUIRED
 TESCO MODEL 1500VA BATTERY BACKUP SYSTEM WITH AMBIENT

TEMPERATURE ENCLOSURE ANODIZED ALUMINUM COMPLETE
WITH SIX (6) 24 VOLT BATTERIES WITH FULL LED OPERATION, ATS & GEN SET (46”H x 20”W x 10”D) $13,680.00 EA
2 Lot Tesco Services:
 Engineering
 Submittals
 Manufacturing Services – fabrication, manufacturing, assembly, equipment wiring, factory testing
 O&M Manuals
TOTAL (including sales tax): $136,800.00
Please Note
 Quote is to furnish only and does not include trade installation services or field terminations; however, any onsite equipment modifications required may be performed by factory representative if quoted above.  Quote does not include conduit, field wire, tubing, or basic trade installation materials (brackets, screws, bolts, j-box, stanchions, instrumentation mounting components, sunshields, etc.).  Quote does not include any 3rd party independent testing, harmonic testing/analysis, power coordination study, or Arc-Flash Risk Assessment (AFRA) study.

Attachment 1
11 Quotation TESCO CONTROLS, LLC
Page | 2 of 2
 ***Note – The above quotation is based upon limited information and covers materials quoted only. Tesco will require clarification and or approved submittals prior to fabrication. *** Terms and Conditions
 Quote is firm for 30 days unless otherwise stated.
 Submittals provided approximately 10-20 business days after receipt of purchase order.  Delivery to be scheduled approximately 10-12 weeks after submittal approval.  Lead-Time & Supply Chain Impacts: Due to the supply-chain impacts imposed by the pandemic, all quoted lead-times are subject to change without notice.
 Addendums Acknowledged: 0
 Drawings Per Date:
 Cancellation of order after submission of submittals may be subject to a 25% submittal fee.  Cancellation of order after release to production may be subject to cancellation fee or restocking fee.  Tesco price is FOB factory, full freight allowed.
 TESCO warranties against defect in design workmanship and materials for a period of one year from date of delivery from TESCO.
 Terms are net 30 days on approved credit accounts.
 Interest will be applied to all past due invoices.
 All merchandise sold is subject to lien laws.

Please feel free to contact us at (916) 395-8800 to discuss any questions or comments you may have regarding this quotation.

Sincerely,

TESCO CONTROLS, LLC
Layne Clifton
Transportation Sales Estimator
[email protected]
Attachment 1
12 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 5, 2023 ITEM #4
SUBJECT:

CONSIDERATION OF AUTHORIZATION TO PURCHASE TRAFFIC SIGNAL CABINETS FOR REPLACEMENT OF UNITS WITHIN THE CITY’S RIGHT OF WAY (CIP 12209) INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [ X ] Staff
[ ] Other
Joshua Bailey, Project Manager II
Capital Projects Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to provide the City Council with sufficient information for consideration to approve the purchase of Blue 332L Traffic Signal Cabinets from Econolite for replacement of outdated and damaged traffic cabinets within the City’s right of way (CIP 12209).

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Find that the West Sacramento Signal Cabinet Replacement Project is exempt from CEQA pursuant to the Categorical Exemptions under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Sections 15301, 15303, 15304, 15311, and find that the determination represents the independent judgment of the City;
2) Award the procurement to Econolite Control Products, Inc. for the Signal Cabinet Replacement Project in the amount of $249,000.00; and
3) Delegate authority to the City Manager or his designee to execute procurement with Econolite Control Products, Inc. for an amount not to exceed $249,000.00.

BACKGROUND
Several signal cabinets throughout the city need replacement due to outdated Manual on Uniform Traffic Control Devices (MUTCD) specifications, “wear and tear” or damage. A fully loaded signal cabinet is comprised of software, video detection, battery back-up, pedestrian signal equipment, power supplies, fiber optic, and CCTV camera capabilities. The total cost of each unit is approximately between $15,000 and $20,000 which includes both the fully loaded cabinet and contractor installation. The useful life of the unit is twenty-five (25) years.

ANALYSIS
The Traffic Signal Cabinets control the operation of mobility and safety for pedestrians, bicyclists, and motorists at signalized intersections. Procuring these twenty (20) cabinets to be installed will effectively replace the outdated cabinets with approved 2009 Caltrans Transportations Electrical Equipment Specifications (TEES) cabinets. The existing traffic signal cabinets currently have communication limitations, compromised filtration devices, and defects which affect the proper operation and safety of the user’s mobility. The new 332L Series of traffic cabinet securely houses the signal controller and other vital intersection electronic equipment that manages efficient intersection operations and traffic flow. The strict adherence to industry standards and specifications ensures the highest levels of safety for all roadway users. The lifespan of the new traffic signal cabinets will last until approximately the year 2050.

The Capital Projects Department conducted a competitive bid to select a contractor for the Signal Cabinet Replacement Project on January 26, 2023. The bid package was advertised through OpenGov.com. At the close of the advertising period, City staff received two (2) proposals that were opened on January 26, 2023.

After examining the Contractor’s licenses, work experience, qualifications and proposal submitted in each of the completed bid packages, staff determined that Econolite Control Products is the lowest responsive and responsible bidder, with a total proposal of $249,000. On this basis, staff recommends awarding the construction contract to Econolite Control Products, Inc. 13 Signal Cabinet Replacement Project (CIP 12209)
April 5, 2023

The bid results are as follows:

Rank Contractor Base Bid Amount
1 Econolite Control Products, Inc. $249,000.00
2 JAM Services, Inc. $299,000.00
Environmental Considerations
This project qualifies for a Categorical Exemption as identified under California Code of Regulations, Title 14, Division 6, Chapter 3, Section 15301 Class 1 (b) of the California Environmental Quality Act. This project is for rehabilitation and/or maintenance of existing traffic signal and streetlighting equipment with no expansion beyond the existing use.

Commission Recommendation
N/A
Strategic Plan Integration
N/A
Alternatives
The City Council may:

1. Approve the recommended action as described above.

2. Adjust the recommended actions or defer the action to a later date.

3. Decline to approve the recommended action.

Alternatives 2 and 3 are not recommended as they would delay the replacement and repair of the traffic signal cabinets.

Coordination and Review
This report was prepared by the Capital Projects Department in coordination with the Finance Department.

Budget/Cost Impact
Funding for CIP 12209 in the amount of $300,000 was approved and appropriated through the bi-annual budget process. There is sufficient funding within the project budget to fund the recommendations in this report. There are no additional appropriations required or requested at this time.

ATTACHMENT

1. Econolite Control Products, Inc. Quote
14 Quotation
1810 Oakland Rd Suite E San Jose, CA 95131
econolite.com/feedback

To:

Josh, Here is the quote for the Bid.

Item # Part Qty Description Tariff Price per Extended
1 STCAB3575-77 20 BLUE SERIES, 332L SILVER CAB ASSY
CALTRANS, W/RM16
2 0724500290 40 FLASHER, 204, PDC SSF-88
3 0744500010 80 DC ISOLATOR, 242, PDC DCI-82
4 0754100270 240 LOAD SWITCH, SOLID STATE TRIPACK, PDC SSS-88 5 0767104805 120 FLASH TRANSFER RELAY COIL

VOLTAGE LED STRUTHERS-DUNN
6 0756700014 320 2 CH RACK MOUNT DET RENO 222
7 0712010650 20 CMU,2010 ECLIP 16 CHANNEL

W/ETHERNET PORT EDI FACEPLATE
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3/15/2023
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16 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 5, 2023 ITEM #5
SUBJECT:

CONSIDERATION OF CITY OF WEST SACRAMENTO 2022 GENERAL PLAN AND

HOUSING ELEMENT ANNUAL PROGRESS REPORT
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [ X ] Staff
[ ] Other
Raul Huerta, Housing Manager
Economic Development and Housing
Elijah Ortega, Community Investment Specialist
Economic Development and Housing
Daniel Berumen, AICP, Senior Planner
Community Development
ATTACHMENT [ ] Yes [ X ] No [ X ] Information [ ] Direction [ ] Action

OBJECTIVE
The objective of this report is for the City Council to receive and accept the 2022 General Plan and Housing Element Annual Progress Report.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council receive and accept the 2022 General Plan and Housing Element Annual Progress Report.

BACKGROUND
Pursuant to California Government Code Section 65400, the City is required to prepare a General Plan and Housing Element Annual Progress Report (APR) for submittal to the City Council, Office of Planning and Research (OPR) and Department of Housing and Community Development (HCD) by April 1st of each year (with 60-day grace period). The purpose of the annual report is to provide the City Council and the above referenced State Departments with an annual update on the progress of the General Plan and Housing Element implementation (measures or goals). The APR also provides an annual update on progress toward meeting the City’s fair share of the Regional Housing Needs Allocation (RHNA). Additionally, State law requires cities to report annually on the progress achieved in implementing that jurisdiction’s General Plan. The APR also informs the public on the progress in meeting the community’s planning and development goals.

The Annual Progress Report includes information on the following subjects:
 An overview of the General Plan status, including recent General Plan Amendments.  A review of recently completed Zoning Ordinance text amendments.  A summary of information on currently active long-range projects.  A summary of active 2022 major development projects.
 A review of the City’s progress in meeting Housing Element Goals and RHNA objectives.

ANALYSIS
The General Plan is designed to be the overarching policy document that guides land use, circulation, housing, public safety, public facilities, community design, and other policy decisions in the City. Local governments are required to keep their General Plans updated and internally consistent and City actions must be consistent with the General Plan. There is no specific requirement on when a local municipality must update their General Plan, apart from the Housing Element, which must be updated every eight years. The City adopted the current Housing Element in 2021.

General Plan Status
The City of West Sacramento remains in compliance with State standards applicable to its General Plan 2035.

No General Plan amendments were adopted in 2022. The City’s General Plan was adopted in 2016 and updates to its Mobility Element are in progress. Required updates to the Safety Element and a new element for environmental justice pursuant to SB 1000 will commence later this year. 17 General Plan and Housing Element Annual Progress Report April 5, 2023

Zoning Code Amendments Adopted in 2022
Staff made several Zoning Code amendments during the past year. Major changes included the following (The Amendments were approved by the City Council on December 7, 2022):
 Section 17.01.050, Applicability-A. The intent of this modification is to allow the City greater discretion in working with land use holdings the City owns and operates. For example, the City of West Sacramento would be eligible to allow primary use of its choosing regardless of land use designation. This modification also makes it easier to facilitate General Plan Land Use Goal LU-7: To designate adequate land for development of public and quasi-public uses to support existing and new residential, commercial, and industrial land uses and policy LU-7.7 (Public/ Private Partnership) which encourages public/private partnerships when developing City properties to enhance the surrounding community and provide a source of revenue to fund improvements to city services or facilities.  Fueling Stations. Amended the land use matrix so that all zones which currently allow by right fueling stations by right are changed to permitted only via a minor use permit. The zoning districts which currently allow fueling stations as permitted use (P) are the Commercial and Mixed-Use Zones. This modification allows the City more control in the approval and placement of fueling stations. An applicant would not be permitted by right to develop or construct a station without 1) submitting a land use application to the Planning Division and 2) approval by the Zoning Administrator. The City of West Sacramento currently has twenty (20) active gas stations in operation. This modification is in line with the City’s policies to reduce fossil fuels in accordance with statewide policies and the City’s General Plan, S-4.3, Climate Action Policies: The City shall, in collaboration with the stakeholders from the community, implement policies and measures to reduce greenhouse gas emissions from community, business, and municipal activities consistent with the targets described in Policies HS-5.1 and 5.2.  Section 17.08.040(A)–Paving. For the purposes of clarity, staff proposed a more detailed definition of impervious surfaces in street-facing yards to assist the public in their interpretation of this development standard. This standard was initially adopted to prevent paving of front yards for boat and RV storage.

This modification is consistent with the previous iteration of the city’s Zoning Ordinance. This change is also consistent with General Plan Policies UD-1.12, Development Regulations: The City shall promote design excellence by ensuring City development regulations clearly express intended rather than prohibited outcomes and reinforce rather than inhibit quality design and UD-1.13, Design Review: The City shall require design review that focuses on achieving appropriate form and function for new development and redevelopment to promote creativity, innovation, safety and quality design.  17.22.140 – Swimming Pools and Spas. Due to the number of residential properties with limited space in rear yards, staff proposed that swimming pools and spas be allowed within street side yards on corner lots where sufficient space is provided. The placement of the pool and/ or spa shall still comply with guidelines of the Building Division with respect to enclosures (fences, gates, etc.). To avoid conflicts with utility connections, no pool or spa shall be constructed over previously designated public service easements. This modification is consistent with General Plan Policies UD-1.12, Development Regulations: The City shall promote design excellence by ensuring City development regulations clearly express intended rather than prohibited outcomes and reinforce rather than inhibit quality design and UD1.13, Design Review: The City shall require design review that focuses on achieving appropriate form and function for new development and redevelopment to promote creativity, innovation, safety and quality design.

Active Long-Range Projects
Staff continued to make progress on several long-range planning projects in 2022. Below are the projects and status updates:

West Sacramento Climate Action Plan
West Sacramento’s current Climate Action Plan (CAP) was first drafted in 2009 and was prepared when CAPs were in their infancy. Incremental work on the CAP has occurred sporadically since 2009 including edits to the energy efficiency section in 2013 along with establishing a new greenhouse gas emissions base year of 2011, and most recently during the comprehensive update to the General Plan that concluded in November 2016. The CAP is an implementation measure of General Plan 2035.

The CAP is currently in the process of being updated. Thus far the CAP update work has included completing a new emissions inventory, policy gap analysis, and a vulnerability assessment. Work is currently underway on draft greenhouse gas reduction strategies and actions. The main actions coming 18 General Plan and Housing Element Annual Progress Report April 5, 2023

out of the CAP effort so far are primarily related to transportation and energy use as those two sections account for 96% of the GHG emissions in the City. City staff and the consultant team are developing an updated and modern Climate Action Plan, which will be the City’s roadmap for achieving the newly established reduction goals and for adaptation and resiliency.

Washington Specific Plan Update
The Washington Specific Plan was adopted by the City of West Sacramento in May 1996. It has been used without major revisions since that date. In the intervening years, the City has honed its vision for Washington. To help refine the City’s goals for Washington, the City adopted a sustainable community strategy (Washington Realized) in 2015. The approval of General Plan 2035 and the accompanying zoning map by the West Sacramento City Council in December 2016 set the stage for how the City is to grow and develop over the next twenty years. The updated Washington Specific Plan will conform to the policies set forth in GP 2035 and will provide region-specific guidance for the development of Washington.

The updates to the Washington Specific Plan are anticipated to be completed by the end of 2023.

Liberty Specific Plan
The Paik family is proposing the development of a new community in Southport which would consist of up to 1,503 residential units, a 10.88-acre project site owned by Washington Unified School District, up to 10,000 square feet of retail commercial, plus parks, greenbelts, and trails. The proposed project requires approval of a General Plan amendment, Specific Plan, Amendment of the Southport Framework Plan/Design Guidelines, rezone, Development Agreement, Conditional Use Permit, Community Facilities District analysis and a vesting master tentative map. This project is located in the Northwest Village of the Southport Framework Plan area and includes approximately 340 acres and is bounded on the east by the Sacramento River levee system, on the south by Davis Road, on the west by the Clarksburg Branch Line Pedestrian and Bike Trail, and on the north by Linden Road. The project is currently undergoing staff review. Hearings and workshops on the project will be held on the project at dates yet to be determined.

Yarbrough Master Plan
The Yarbrough Project was proposed by ASB Properties and was approved by the City Council in 2008.

The project amended the Zoning Map and the Southport Framework Plan Land Use Diagram. An Environmental Impact Report was circulated and approved for the project. The project also includes an approved Development Agreement. More recently the developer has submitted the first tentative map for the project and staff are evaluating the project’s EIR for adequacy given that it has been almost 15 years since it was certified. Staff will also be bringing forward to the City Council a proposed two-year extension of the DA, which would otherwise expire in July 2023.

River Park Master Plan
Sun M is proposing the revision of a previously approved development in Southport which would consist of up to 2,708 residential units and a 10-acre project area for a potential school site, subject to Washington Unified School needs Assessment along with several parks. The proposed project requires approval of a General Plan amendment, Specific Plan, Amendment of the Southport Framework Plan/Design Guidelines, rezoning, Development Agreement, Community Facilities District Analysis, and a Conditional Use Permit. This project is located in the Northwest Village of the Southport Framework Plan area and includes approximately 373.5 acres. It is bounded on the east/south by the Sacramento River levee system, on the north by Davis Road, and on the west by the Clarksburg Branch Line Pedestrian and Bike Trail. The project is currently undergoing staff review with the next step being a proposed two-year extension on the DA akin to Yarbrough.

Housing Element Annual Progress Report
Staff has prepared the City’s 2022 Housing Element APR for submittal to HCD by the April 1, 2023, submission deadline. A summary of the content contained in the 2022 APR is included below.

Annual Residential Building Permit Activity
Residential building permit activity remained strong in 2022 with a total of 477 new residential building permits issued. Notable single-family subdivisions that received building permits in 2022 include Riverchase and the Rivers II. Notable multi-family projects that received building permits in 2022 include Washington Commons and Kinect at Southport. The city continues to experience an increase in ADU building permit activity – 17 ADU permits were issued in 2022 (a 3x increase from the prior year). Planning entitlements were approved for 195 units in 2022.
19 General Plan and Housing Element Annual Progress Report April 5, 2023

Planning
Entitlements
Building Permits
Issued
Single Family 0 103
Multi-Family 195 357
Accessory Dwelling
Units N/A 17
Total 195 477
Progress in Meeting the City’s RHNA
The City’s Regional Housing Needs Allocation for 2021-2029 is 9,471 new residential units. The RHNA represents a 6% share of the total 153,512 units for the entire Sacramento region. The 477 new units permitted in 2022 demonstrate a continued strong residential development interest in West Sacramento, particularly in multi-family products. However, to meet RHNA objectives, the City must continue to facilitate high-density residential development at a range of income-levels.

RHNA PROGRESS
2021 2022 2023 2024 2025 2026 2027 2028 2029
383 477 - - - - - - - Total
Units
860
Program Implementation
The City continued to make progress on the implementation of Housing Element programs throughout 2022.

Notably, the City entered into a 5-year partnership agreement with Habitat for Humanity Greater Sacramento to provide homeowner repair services to low-income residents and community investment projects in the Bryte/Broderick neighborhood. On October 7-8, Habitat for Humanity staff, City staff, and over 400 volunteers completed 11 home repairs and 10 community investment projects in the Bryte/Broderick neighborhoods as part of the inaugural Rock the Block event.

In addition, 2022 was a significant year for the City’s homeless support programs. In July, the Mercy Permanent Supportive Housing (PSH) project held a grand opening ceremony. The PSH project is fully occupied and provides 85 units of supportive housing with wraparound services to individuals exiting homelessness.

Additionally, the City’s Homekey Program continued to provide interim housing to over 70 homeless individuals.

Homekey Program participants also receive case management services, food distribution and some laundry services with the goal of placing them into permanent housing. In 2022, the City also entered into a three-year contract with Downtown Streets Team (DST) to continue their unique work experience program for homeless and at-risk individuals. The goal of DST is to reduce homelessness by restoring dignity and preparing participants for employment. Homeless participants become part of a “team” that carries out community beautification and maintenance activities in designated areas of the city in exchange for receiving case management, employment assistance services and financial rewards for basic needs in the form of stipends. Lastly, the City’s Community Outreach and Support Division continued to conduct outreach to homeless encampments and provide referrals.

The Community Outreach and Support Division also oversees implementation of the Homekey Program and the Downtown Streets Team and coordinates homeless services and initiatives with Yolo County and other service providers.

In December 2022 the City Council approved a package of Zoning Ordinance amendments, including several amendments to effectuate Housing Element goals. These included:
 Housing Element Program 6.4: Emergency Shelters. A modification to Section 17.30.100A.2: Parking shall be provided in the ratio of one space for every ten adult beds, plus an additional space designated exclusively for the manager. All parking shall be off street and on site.  Housing Element Program 6.6: Special Housing Needs. Amended the zoning ordinance to remove lease and access requirements in the definition of ‘family’ as it pertains to families and households occupying a unit.
 Housing Element Program 6.8: Farmworker Housing. Amended the zoning ordinance to achieve compliance with Government Code Section 65583[C]2) to allow farmworker housing by-right in agricultural zones. The Zoning update would include a list of terms and definitions in Chapter 17.51 and 20 General Plan and Housing Element Annual Progress Report April 5, 2023

amend the land use matrix (Table 17.07.020) to establish farmworker housing as a permitted by right use in the Agricultural Zone (AG).

Conclusion
The General Plan and Housing Element Annual Progress Report has been prepared in compliance with Government Code Section 65400(b). The Report is being provided to the West Sacramento City Council at a public meeting on April 5, 2023, and will be submitted to the Office of Planning and Research and the Department of Housing and Community Development.

Environmental Considerations
The proposed General Plan and Housing Element Annual Progress Report for Calendar Year 2022 is not considered a project as prescribed by the California Environmental Quality Act (CEQA).

Commission Recommendation
This item was not reviewed by any commission prior to it being presented to the City Council.

Strategic Plan Integration
The General Plan and Housing Element Annual Progress Report helps advance the 2022 Strategic Plan goal to provide housing options for everyone and services for the most vulnerable members of society.

Alternatives
1) Receive and accept the 2022 General Plan and Housing Element Annual Progress Report. 2) Continue the item to a future date and request additional information be provided at that time.

Coordination and Review
The project was coordinated with staff from Community Development, Economic Development & Housing, and the City Attorney’s Office.

Budget/Cost Impact
There is no budget or cost impact to the City for this proposed action.

ATTACHMENT(S)
None
21 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 5, 2023 ITEM #6
SUBJECT:

CONSIDERATION OF PROPOSED AMENDMENT NO. 3 TO THE CONTRACT WITH AECOM TECHNICAL SERVICES INC. FOR UPDATES TO GENERAL PLAN 2035; PROPOSED AMENDMENT NO. 3 TO THE CONTRACT WITH AECOM TECHNICAL SERVICES INC. FOR THE CLIMATE ACTION PLAN; AND RESOLUTION 23-24
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other
Seamus Laffey, Senior Planner
Community Development Department
Elijah Ortega, Community Investment Specialist
Economic Development & Housing Department
ATTACHMENT [X] Yes [ ] No [ ] Information [ ] Direction [X] Action

OBJECTIVE
The objective of this report is to provide the Council with sufficient information to approve two separate contract amendments with AECOM Technical Services Inc. (AECOM) to facilitate an expansion of the Climate Action Plan scope of services to include additional work on adaptation and resiliency planning and a funding and financing strategy.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:
1) Approve and authorize the City Manager, or designee, to execute Contract Amendment No. 3 (Attachment 1) to the contract with AECOM for updates to the General Plan to reduce the scope of work and budget;
2) Approve and authorize the City Manager, or designee, to execute Contract Amendment No. 3 (Attachment 2) to the contract with AECOM for the Climate Action Plan to increase the scope of work and budget; and
3) Adopt Resolution 23-24 (Attachment 3) approving the transfer of funds from the General Fund that were allocated to the Housing Trust Fund in 2020 for the General Plan update to the Climate Action Plan CIP.

BACKGROUND
State law requires each jurisdiction to develop a long-term comprehensive General Plan for its physical development. In April 2020, the City Council first approved the existing contract with AECOM, which was competitively bid, for updates to General Plan 2035 Housing, Mobility, and Safety elements and a new Environmental Justice element. Staff prioritized completion of the Housing Element, which was completed in 2021, due to strict state statutory deadlines and consequences for not having a compliant Housing Element.

Staff have subsequently prioritized work on updating the Mobility Element to reflect significant changes in the City’s circulation assumptions since the General Plan was adopted in 2016 that impact pending and planned development projects. Those changes include updating the circulation diagram to reflect new roads in the Council approved Pioneer Bluff and Stone Lock Reuse Master Plan and the Washington Realized Sustainable Communities Strategy as well as the Broadway and C Street Bridge. Limited work has been completed to date by staff and AECOM on the Safety and Environmental Justice Elements due to the prioritization of the Housing Element and Mobility Element updates.

As part of the mid-year budget for FY 2021/22 the City Council approved a new senior planner position in the Community Development Department whose focus is on long range planning. When the contract with AECOM for updates to the General Plan was first considered, it was determined that due to staff capacity and constraints the consultant would be required to complete the updates to the Safety and Environmental Justice Elements as part of the contract scope of work. With the addition of a dedicated long range planning position, staff now has the capacity to complete the updates to the Safety and Environmental Justice Elements primarily in-house. The removal of the updates to the Safety and Environmental Justice Elements from the scope of work would produce a $30,350 savings in the overall cost of the updates to the General Plan.

At the same time, staff have also been working with AECOM under a separate contract on the development of the City’s Climate Action Plan (CAP). AECOM’s contract for the Climate Action Plan was approved by the City Council on October 16, 2019, and most recently extended on August 17, 2022. The Climate Action Plan is 22 AECOM Contract Amendments
April 5, 2023

currently in administrative draft form. Staff have identified a need for an amendment to the contract to include additional emphasis on adaptation and resiliency and a funding and financing strategy to implement the recommended actions and assist our most vulnerable and lower income residents in becoming more resilient to the effects of climate change. To complete this additional work an extension to the contract is also needed. The revised scope of work for the CAP contract requires an additional $33,010. This can be fully funded with the transfer of funds from AECOMs General Plan contract and $2,660 from the Planning Division’s professional services budget. Planning’s professional services budget has appropriated $3,000 for use during Fiscal Year 22/23, with the full amount available for use. These funds are to be used on new or existing professional service consultant contracts.

Climate Action Plans
Climate action plans serve as a community's roadmap to reduce the effects of climate change by reducing Greenhouse Gas (GHG) emissions and improving the community’s ability to cope with climate vulnerability especially with vulnerable populations. The CAP demonstrates the City’s commitment to addressing climate change and its impacts that are already being felt locally. The CAP will include a series of local actions, designed with input from residents, businesses, and elected officials, that when implemented will reduce the community’s GHG emissions and demonstrate how West Sacramento is doing its part to face the global challenge that is climate change. The CAP sets a target date for the City to get to carbon neutral by 2045. Carbon neutral means that the net GHG emissions of the City equals zero. A carbon zero target aligns with the state’s 2018 Executive Order (EO) B-55-18 that established a statewide carbon neutrality target by 2045.

To achieve this target, the City will need to reduce municipal and community emissions as much as possible.

The main actions coming out of the CAP effort so far are primarily related to transportation and energy use as those two sectors account for 96% of the GHG emissions in the City. To get to carbon zero by 2045 the city’s energy supply needs to transition away from all fossil fuels to renewable energy, buildings need to be more energy efficient with natural gas use being eliminated in new and existing buildings and low carbon vehicles need to be used for transportation. This will require substantial effort and partnership with PG&E to achieve.

SB 1000 (Environmental Justice)
In 2016, the California legislature passed SB 1000 which amended Government Code 65302 to require City’s that have disadvantaged communities to incorporate an environmental justice element in their General Plan or incorporate environmental justice goals, policies, and objectives throughout other General Plan elements.

Specifically, it requires the General Plan to:
1) Identify objectives and policies to reduce the unique or compounded health risks in disadvantaged communities by means that include, but are not limited to, the reduction of pollution exposure, including the improvement of air quality, and the promotion of public facilities, food access, safe and sanitary homes, and physical activity.
2) Identify objectives and policies to promote civic engagement in the public decision-making process. 3) Identify objectives and policies that prioritize improvements and programs that address the needs of disadvantaged communities.

SB 379 (Safety Element)
In 2015, Senate Bill 379 (SB 379) was signed into law, amending Government Code Section 65302(g), to require all cities and counties in California to incorporate climate adaptation and resilience into the general plan safety element or by reference to other planning documents. SB 379 requires three main components:
1) A vulnerability assessment that identifies the risks that climate change poses to the local jurisdiction and the geographic areas at risk from climate change impacts. 2) A set of adaptation and resilience goals, policies, and objectives for the protection of the community. 3) A set of feasible implementation measures designed to carry out the goals, policies, and objectives.

ANALYSIS
Removing the updates to the Safety and Environmental Justice Elements from the General Plan contract will reduce the overall contract cost by $30,350. With the reduction in cost for the General Plan contract staff will reprogram the funds to be used for the additional work needed on the Climate Action Plan. The additional budget needed for the CAP contract is $33,010 with the difference between the two being covered by $2,660 from the Planning Division professional services fund. Additionally, the 10% contingency appropriated with the original CAP contract via Resolution 19-96 is needed and included as part of the CAP contract amendment. There is no additional budget appropriation request associated with this action, as the funds for the General Plan contract 23 AECOM Contract Amendments
April 5, 2023

were sufficiently appropriated when the City Council first approved the contract in 2020. As such, there is no overall budget impact to the City.

The additional services in the CAP contract amendment include:
 A resiliency section with a narrative and up to six new actions that City can take to become more resilient.

Each action would be one to two pages in length and include equity considerations, equity solutions, implementation tactics and implementation metrics to measure the implementation.  Funding and financing section. AECOM will prepare a matrix that will include funding and financing mechanisms such as state and federal grant opportunities, including key details such as receiving entity, scale of funding opportunity, applicability to CAP strategies, and related considerations to help the City prioritize identified investment pathways to implement the numerous actions in the CAP.  Additional budget for review of drafts, public meetings and project management.

Environmental Considerations
Approval of the contract amendments with AECOM is not a project for purposes of CEQA. The General Plan updates and CAP are subject to CEQA. AECOM’s scope includes preparation of the necessary environmental documents for both contracts.

Commission Recommendation
Not Applicable for contract amendments. The Climate Action Plan and updates to General Plan 2035 will be brought before multiple City commissions prior to Council consideration.

Strategic Plan Integration
The General Plan updates and CAP advance the 2022 Strategic Plan goals of “Mobility & Connectivity” and “Climate & Energy”. The projects also advance the City’s “Climate Action Plan Update/Energy Service Reliability” Policy Agenda item.

Alternatives
Staff’s recommendation and the Council’s primary alternatives are summarized below:
1) Approve staff’s recommendation for Contract Amendment No. 3 to the contract with AECOM for updates to the General Plan; Contract Amendment No. 3 to the contract with AECOM for the Climate Action Plan and Resolution 23-24;
2) Revise the recommended actions; or
3) Reject the recommended actions.

Alternative 1 is staff’s recommended action. Staff is prepared to effectuate alternative 2 and 3 at the Council’s direction, however this is not recommended because consultant support is integral to completing the CAP.

Coordination and Review
This report was prepared jointly between the Community Development and Economic Development and Housing in coordination with Finance and the City Manager’s Office.

Budget/Cost Impact
Approval of the recommended action would result in a one-time transfer of S$30,350 General Funds (Fund 107) money that was allocated to the Housing Trust Fund in 2020 for the General Plan update to the Climate Action Plan CIP (CIP 54017). Additionally, $2,660 from the Planning Division’s Fiscal Year 22/23 professional services budget would be allocated to cover the remainder needed for the $33,010 total cost of the CAP contract amendment. There is no additional appropriation request associated with the recommended action.

ATTACHMENT(S)
1) Contract Amendment No. 3 (General Plan Updates Contract) 2) Contract Amendment No. 3 (CAP Contract)
3) Resolution 23-24
24 AMENDMENT NO. 3
to the

CONTRACT FOR SERVICES
between the

CITY OF WEST SACRAMENTO
And
AECOM TECHNICAL SERVICES INC.

Dated April 22, 2020
This Amendment No. 3 to the Contract for Services between the City of West Sacramento and AECOM Technical Services Inc. dated April 22, 2020, is made and entered into this 5 th day of
April 2023. Except as expressly amended herein, the April 22, 2020 Contract for Services is in full force and effect.

RECITALS
WHEREAS, the City originally entered into a contract with AECOM Technical Services Inc. for preparation of various amendments to General Plan 2035 including the Environmental Justice, Housing, Land Use, Safety and Mobility Elements; and WHEREAS, in 2021 the City Council authorized a new position in the Community Development Department whose area of focus is long-range planning and planning studies; and WHEREAS, the City now has the staff capacity to complete the updates to the Environmental Justice and Safety Elements in-house; and WHEREAS, the City and Consultant desire to remove from the Scope of Services the work regarding the Environmental Justice and Safety Elements; and WHEREAS, the costs associated with completing the updates to the Environmental Justice and Safety Elements amounts to $30,350; and
WHEREAS, the City and Consultant desire to reduce the contract amount to account for the removal of the work regarding the Environmental Justice and Safety Elements by $30,350; and
WHEREAS, the City and Consultant desire to extend the contract; NOW, THEREFORE, IT IS MUTUALLY AGREED by parties hereto to amend said agreement as follows:

I. SCOPE OF SERVICES:

The scope of services shall be amended to remove the work associated with completing the updates to the Environmental Justice and Safety Elements as outlined in Exhibit H.

II. TERMS:

The contract term as set fourth in Amendment No. 2 to the Contract for services dated April 22, 2020 shall be extended to December 31, 2023.

III. COMPENSATION:

The compensation as set forth in the Contract for Services dated April 22, 2020, shall be decreased in the amount of $30,350 for a total compensation not to exceed $341,723.

IN WITNESS WHEREOF the parties hereto have executed this Agreement as the date herein set forth.

CITY OF WEST SACRAMENTO
By:

AECOM Technical Services Inc.

MC20-145 General Housing Element
Expires 12/31/23
25 Aaron Laurel, City Manager

AECOM TECHNICAL SERVICES INC.

By:

Matthew Gerken, Associate Vice President

APPROVED AS TO FORM
By:

Jeffrey Mitchell, City Attorney
ATTEST:

By: ________________________________________________________ Jennifer Cusmir, City Clerk 26 Project Name: City of West Sacramento Housing Element & General Plan Update AECOM Project No.: 60633167 Contract Amendment No.: 3

EXHIBIT A
Amendment 3
In accordance with the Consulting Services Agreement dated April 22, 2020 between AECOM Technical Services, Inc., a California corporation, (“AECOM”), this Change Order, with an effective date of December 10, 2021, modifies that Agreement as follows:

1. Changes to the Services:

The following scope of services is no longer included in the Agreement:

TASK 5: GENERAL PLAN AMENDMENT
1) Identify sections of the City’s General Plan Land Use Element that may need to be amended to be in compliance with State law, including all tables, maps, etc., consistent with the 2021-2029 Housing Element.

Our proposal assumes that any changes to the Land Use Element, if needed, to maintain consistency with the Housing Element, will be minor, given the recent and comprehensive zoning code update that adds housing unit capacity and implements the Land Use Element’s policies for efficient use of residential development capacity. We note that the City has already taken a significant steps in assuring adequate sites to meet its 2021-2029 RHNA allocation by adopting minimum, and reasonably high maximum, residential densities in medium to high density residential, mixed-use, and central business district zones that include major corridor/waterfront areas of the City with access to transit, employment, services, parks/open space, and other amenities.

Our analysis of adequate site capacity for residential development will take into account the added residential and mixed-use capacity from recent Zoning Ordinance updates, along with site conditions, and infrastructure and services that maximize feasible achievement of residential density and affordability to accommodate West Sacramento’s RHNA allocation for each income and special housing need category. 2) Preparation of a new Environmental Justice Element to meet consistency with SB 1000.

Only a small percentage of cities and counties in California have adopted separate environmental justice in general plans in their General Plan updates. Among the adopters of separate Environmental Justice Elements are Jurupa Valley, National City, and Placentia, while the City of Sacramento is in the process of preparing an EJ Element as part of the 2040 General Plan update. Sacramento County adopted an Environmental Justice Element in 2018.

AECOM will identify the best practices of cities and counties that have adopted separate EJ Elements AND those that have used an integrative approach to addressing environmental justice. We also recommend building upon the City’s adopted Healthy Community Element, which addresses many of the equity and environmental justice issues that would be addressed in a separate Environmental Justice element.

Because environmental justice is a cross-cutting topic that is relevant to virtually every element in a city or county general plan, we recommend that preparation of a separate Environmental Justice Element include clear topical “crosswalks” to EJ issues that are addressed in other General Plan topics. This approach will ensure close coordination of EJ policies and implementation with those of other General Plan elements without unnecessary redundancy. AECOM will also use its recent experience in addressing EJ in general plan updates and California grant programs (such Urban Greening and Affordable Housing Sustainable Communities) that require consideration of relevant EJ related conditions.

An approach we have found that works well to establish the framework and focus of EJ within the various elements of a General Plan includes:
 A summary table of how EJ relates to, and can be addressed within a separate EJ Element, while at the same time providing clear links to the relevance of EJ issues to each of the other General Plan elements based on the focus and content of each element.  An “audit” for each of the current General Plan elements to identify data analysis, policies, and implementation measures in other General Plan elements that touch upon EJ issues. 27 Project Name: City of West Sacramento Housing Element & General Plan Update AECOM Project No.: 60633167 Contract Amendment No.: 3
 Preparation of a brief memorandum to the City early in the EJ Element drafting process on how to identify (geographically), and address EJ and its relationship to the topical matter of each of the other General Plan elements. The memo would include a technical analysis that identifies those areas of the City that meet the state criteria of “disadvantaged” of “underserved” community based on tools and data from various California and regional agencies. Examples include CalEnviroScreen 3.0 (available through Office of Environmental Health Hazard Assessment, or OEHHA), California State Parks Community FactFinder, CalEPA, and SACOG analysis based on definitions in the 2016 Active Transportation Program Guidelines.  An annotated outline of the proposed Environmental Justice Element for City approval prior to preparing a draft of this Element.
3) Revisions to the Safety Element to include climate adaptation and resiliency strategies required by SB 379.

We propose to build upon our work with the City on the Resiliency and Climate Action Plan and other efforts to develop policies/strategies for climate adaptation and resiliency based on available climate change data from the State of California, SACOG, and our work preparing a Climate Change Vulnerability Assessment for the Delta Stewardship Council. We also believe that elements of the Green Regional Plan and Prosperity Framework could be incorporated into, the Safety Element to address climate adaptation, resilience, and equity. Elements of the Prosperity Plan related to healthy, safe, and complete communities might also be relevant to the Safety Element and connect policies and implementation measures in the Safety Element to the new Environmental Justice Element.

We will also incorporate a brief summary of climate risks for West Sacramento, which we assume will be based on information provided by the Delta Stewardship Council. We will also recommend approaches used by other cities and counties, including work completed by AECOM, in recent general plan updates, or equivalent, that integrated climate adaptation, hazard mitigation, community health, and equity into public safety or equivalent elements of their general plans. We will recommend resiliency goals, policies, and implementation measures that build upon the climate adaptation and vulnerability policies and implementation measures in the General Plan 2035 Safety Element.

The following task has been completed and there is no need for additional services related to Task 7:

TASK 7: COMMUNITY & STAKEHOLDER OUTREACH/ENGAGEMENT
AECOM will assist the City with a community outreach program with a mix of community-based meetings, stakeholder sessions, and online activities. The approach to community outreach has been developed based on our understanding of the City’s needs and with a specific number of assumed hours for individual staff members. AECOM acknowledges that there may be the need for alternative methods of outreach, and we will revise our scope of services and cost estimate, if necessary, to include a revised approach developed in collaboration with the City that is more “virtual.” Obtaining community input from an array of constituents representative of the West Sacramento community will be an essential part of updating the Housing element. AECOM will work with the City of West Sacramento to identify partner organizations, including neighborhood and community groups, advocacy organizations, health and human services providers, faith-based organizations, and other stakeholder groups to contact during the outreach process. AECOM and the City will coordinate the Housing Element and General Plan amendments outreach with the Resiliency and Climate Action Plan outreach program, including the “non-traditional” methods we incorporate as a part of this other work program.

The AECOM team will work with City staff to organize, staff, and facilitate all meetings, including scheduling and coordination, preparation of supporting materials, meeting logistics, notification, and workshop summaries. We will also provide to the City meeting content that the City will make available online. Prior to each meeting, AECOM will prepare a format and logistics memo that specifies roles and responsibilities, meeting layout and organization, notification techniques, exhibit content, and input activities.

AECOM will also support the City with the preparation of communications materials related to the Housing Element update by:
 Preparing public meeting presentation materials,
28 Project Name: City of West Sacramento Housing Element & General Plan Update AECOM Project No.: 60633167 Contract Amendment No.: 3
 Assisting in the preparation of staff reports and exhibits for Planning Commission and City Council  Preparing content that the City will use for website updates social media, including the City of West Sacramento's Facebook and Twitter profiles
Public workshops to obtain input on the Housing Element update will occur at three points in the process:

1. During the initial assessment of the existing condition of housing availability, condition, affordability, and demographics in West Sacramento;

2. Following the conclusion of the initial assessment to solicit feedback on findings; and

3. Following the release of the Draft Housing Element itself to obtain public comment.

Online Engagement. AECOM will support City staff in providing content for the Housing Element update, Environmental Justice Element, and Land Use and Safety Elements that the City will use to post on its website. We assume that the City will create a Housing/General Plan update webpage and site present that can be populated with information and project updates with AECOM’s assistance.

Stakeholder Engagement. AECOM will conduct up to stakeholder interviews with neighborhood and community representatives, non-profit groups, and others, as identified in collaboration with City staff. These interviews will focus specifically on the Housing Element update and Environmental Justice Element. The purpose of the interviews is to inform, and receive feedback from, participants about the primary General Plan changes related to the Housing Element update and new EJ Element, including priorities and desired outcomes, and discuss emerging solutions and ideas. We assume the City will identify stakeholder participants. We assume the City will send meeting invitations and secure a convenient venue for interviews.

Public Hearings. We understand that an update to the Housing Element, Environmental Justice Element, revisions Land Use and Safety Elements requires formal review by the Planning Commission. We assume that City staff will brief the Economic Development & Housing Commission.

AECOM will assist City staff with preparing staff reports, legislative documents, and other required materials for public hearings by providing relevant technical data, exhibits, and other content requested by City staff.

AECOM will provide draft documents for review, along with any other supporting materials, such as summary PowerPoint slide decks or handouts.

For purposes this proposal, AECOM assumes the following type and number of meetings/working sessions and public hearings.
 Stakeholder Meetings. Assumes up to
2 meetings with stakeholder groups: (1) early in the Housing Element update process and (2) during public review of the Housing Element.
 Workshops/Study Sessions. Assumes 5 total, which includes 2 meetings each for the Planning Commission and City Council and 1 meeting with the Economic Development & Housing Commission.  The first round of Workshops/Study Sessions would be held early process as informational meetings and to solicit early input on the focus of Housing Element, Environmental Justice Element, and other General Plan element updates. This first round is when the meeting with the Economic Development & Housing Commission will be held. We anticipate that this meeting would focus on a review of the existing Housing Element, pertinent conditions that have changed since this Element, and a discussion about key areas of focus and potential revisions to the Element.
 The second round of meetings would be held during the drafting of the Housing Element, Environmental Justice Element, and revisions to the Safety Element.  Public Hearings. Assumes 2 total, one Planning Commission public hearing and one City Council public hearing.
29 Project Name: City of West Sacramento Housing Element & General Plan Update AECOM Project No.: 60633167 Contract Amendment No.: 3
No direct costs will be required through the end of this Agreement, and AECOM will not provide any printing, incur mileage, or incur any other expenses related to supplies, equipment, or any other type of direct expense in connection with this Agreement.

2. Change to Deliverables:

As indicated above under 1 – Changes to scope of services. No other changes.

3. Change in Project Schedule
The term of this Agreement is extended to December 31st, 2023.

4. Change in CONSULTANT’s Compensation:

The compensation as set forth in the Contract for Services dated April 22, 2020, shall be decreased in the amount of $30,350 for a total compensation not to exceed $341,723.

5. Project Impact:

None.

6. Other Changes (including terms and conditions):

None.

7. All other terms and conditions of the Agreement remain unchanged.

8. Each Party represents that the person executing this Change Order has the necessary legal authority to do so on behalf of the respective Party.

Contract Amendment Approved:

CITY OF WEST SACRAMENTO
By: _____________________________ _______________
Signature Date
_____________________________
Printed Name
_____________________________
Title
AECOM Technical Services, Inc.

By: _____________________________ ___3/13/2023__
Signature Date
__J. Matthew Gerken____________
Printed Name
__Associate Vice President_______
Title
30 AECOM Technical Services, Inc.

MC20-068 Climate Action Plan
Expires 12/31/23
AMENDMENT NO. 3
between the

CITY OF WEST SACRAMENTO
And
AECOM Technical Services, Inc.

Dated October 16, 2019
This Amendment No. 3 to Contract for Services between the City of West Sacramento and AECOM Technical Services, Inc. dated October 16, 2019, is made and entered into this 5th day of April, 2023. Except as expressly amended herein, the October 16, 2019 Contract for Services is in full force and effect.

RECITALS
WHEREAS, The City desires to complete its Climate Action Plan, including associated environmental review; and
WHEREAS, The City Council entered into a contract with AECOM Technical Services, Inc. on October 16, 2019 in the amount of $158,700 for the services identified in the scope of work for the Climate Action Plan; and
WHEREAS, the original contract was to be undertaken and completed by March 31, 2021; and
WHEREAS, the City and Consultant executed Amendment No. 1 extending the term of the contract through September 13, 2022, and
WHEREAS, the City and Consultant executed Amendment No. 2 extending the term of the contract through March 13, 2023; and
WHEREAS, the City and Consultant would like to add additional scope and fee to carry out additional tasks to complete the Climate Action Plan; and WHEREAS, the City has presented Resolution 23-24, to approve the transfer of funds from the Housing Trust Fund to the Climate Action Plan to cover the additional scope; and NOW, THEREFORE, IT IS MUTUALLY AGREED by parties hereto to amend said agreement as follows:

I. SCOPE:

The contract as set forth in the Contract for Services dated October 16, 2019, shall be revised to include the additional scope as detailed in Exhibit A.

II. COMPENSATION:

Compensation shall be increased by $48,880, which includes $15,870 in contingency approved by City Council on October 16, 2019 and $33,010 in additional funding.

III. TERM:

The term of the contract shall be extended through December 31, 2023.

IN WITNESS WHEREOF the parties hereto have executed this Agreement as the date herein set forth.

CITY OF WEST SACRAMENTO
By:

Aaron Laurel, City Manager
31 AECOM Technical Services, Inc.

MC20-068 Climate Action Plan
Expires 12/31/23
AECOM Technical Services, Inc.

By:

Mathew Gerken, Associate Vice President

APPROVED AS TO FORM
By:

Jeffrey Mitchell, City Attorney
ATTEST:

By: ________________________________________________________ Jennifer Cusmir, City Clerk 32 1/6
To: Seamus Laffey
CC: David Tilley, Matthew Gerken
AECOM
2020 L Street
Sacramento, CA 95811
aecom.com
Project name: West Sacramento Climate
Action Plan
Project ref: 606233324
From: Josh Lathan
Date:

February 10, 2023
Amendment No. 3
to the
Contract for Services
between the
City of West Sacramento
and
AECOM Technical Services, Inc.
(MC20-068 dated October 16, 2019)
The City of West Sacramento has requested additional services from AECOM Technical Services, Inc. in support of the City’s Climate Action Plan (CAP). This amendment describes the scope of work and additional fee needed to complete the Climate Action Plan. This scope of work includes the following six tasks to complete the City of West Sacramento Climate Action Plan:

1. Resilience Action Development

2. Funding & Finance Strategy

3. Climate Action Plan Document Development

4. CEQA Analysis

5. Meetings & Hearings

6. Project Management
Task 1 – Resilience Action Development
AECOM will review the Draft West Sacramento Vulnerability Report developed by Annie Merritt (former CivicSpark intern at the Delta Stewardship Council) and will identify up to 10 initial resilience actions for further consideration with the City team.

We will meet with the City project team to review the initial list of action options, and discuss with the City the types of actions that could be included and work together to narrow the initial list to six actions for further development. Following the action content template established in the current Administrative Draft CAP document, these actions will be developed as approximately one- to two-page layouts that include:
• Co-benefits addressed (using same icons as in current Administrative Draft CAP actions) 33 Memo
AECOM
2/6
• Climate hazard(s) addressed (bulleted list of titles, e.g., Extreme Heat) • As applicable, call out boxes with bulleted information describing ‘What You Can Do’ and ‘Equity Issues & Equity Solutions’
• Action descriptions
• Implementation tactics
• Implementation metrics
With the City project team’s input, we will develop one new CAP goal under which the adaptation and resilience actions will be nested in the document layout. We will also develop a one-page resilience narrative that frames and introduces the new resilience actions in the CAP. We will provide a draft of the developed action content in an unformatted Word document for the City team’s review, and will incorporate one consolidated set of comments into the final resilience action text. AECOM will then incorporate the finalized resilience action text into the full Administrative Draft CAP as part of Task 3.

Deliverables:
• Initial list of resilience actions, up to 10 total bulleted action titles • One 1-hour, virtual meeting to discuss and select six actions for further development • Narrative content for up to six new CAP actions, draft and final • One new CAP goal about adaptation and resilience
• Resilience narrative (up to 1 page)
Assumptions:
• We will only review the Draft West Sacramento Vulnerability Report when developing the initial 10 resilience action options
• The City team will provide one consolidated set of comments on the draft resilience action narrative from which AECOM will finalize the resilience actions and then incorporate into the Administrative Draft CAP layout Task 2 – Funding & Finance Strategy
AECOM will build on its experience with climate financing to develop a matrix of major funding sources (e.g., federal, state, and regional grants) and financing strategies that can be pursued by the City to support planning and implementation of the CAP actions. The matrix will include a summary of funding and financing mechanisms, including key details such as receiving entity, scale of funding opportunity, applicability to CAP strategies, and related considerations to help the City prioritize identified investment pathways. This matrix will be accompanied by a memo that describes key considerations and recommendations for developing a funding and financing strategy for the City’s various CAP actions. This effort would leverage our work on Paying for Climate Adaptation in California: A Primer for Practitioners, which discusses the basics of common funding and financing tools for infrastructure, their application to adaptation infrastructure specifically, and recent developments of newer innovative funding and financing tools. Financing mechanisms could be inclusive of consumer incentive programs since the Administrative Draft CAP includes actions related to consumers (e.g., households).

We anticipate that the funding and finance matrix can be included as an appendix to the CAP and that the accompanying memo can be incorporated (or summarized) into the main CAP document.

Deliverables:
• Matrix summarizing funding sources and financing strategies • Three-page memo summarizing the options and recommendations for developing a funding/financing strategy (Draft and Final; Word and PDF)
34 Memo
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Task 3 – Climate Action Plan Document
Development
We will incorporate the deliverables from Tasks 1 and 2 (described above) into the existing version of the Administrative Draft CAP and provide for the City’s review and comment, as Administrative Draft #1. We will incorporate one consolidated set of comments into Administrative Draft #2 and provide for the City’s review and comment. We expect the revisions made on Administrative Draft #2 will produce the Public Review Draft CAP that the City will post on the CAP website (and/or otherwise make publicly available) for public comment. Following the 2x2 and Chamber of Commerce meetings described in Task 5 and the public comment period, we will incorporate one consolidated set of comments from the City project team into the Final Draft CAP that will be presented to the Planning Commission and City Council.

Deliverables:
• Administrative Draft CAP #1, Word
• Administrative Draft CAP #2, Word
• Public Review Draft CAP, Word and web-enabled PDF
• Final Draft CAP, Word and web-enabled PDF
Assumptions:
• Up to 16 hours of technical staff time will be available to incorporate comments on the Public Review Draft CAP to produce the Final Draft CAP
• New content developed as part of this scope amendment will be incorporated into the existing Administrative Draft CAP layout, and no substantive revisions will be made to the content in the existing Administrative Draft CAP • No new greenhouse gas mitigation actions will be developed, and no further greenhouse gas emissions analysis will be performed
• No substantive revisions will be requested on the Final Draft CAP from City Council Task 4 – CEQA Documentation
AECOM will review the draft Climate Action Plan relative to the analysis and findings in the City’s 2035 General Plan EIR.

Our evaluation will focus on details of this proposed Climate Action Plan that would allow an assessment of consistency with the scope of analysis for the General Plan EIR and the relationship between the proposed Climate Action Plan and the General Plan EIR’s mitigation measures. AECOM will develop material necessary to support a finding that the Climate Action Plan is within the scope of analysis of the General Plan EIR pursuant to CEQA Guidelines Section 15168.

AECOM will review the Climate Action Plan against the project description in the General Plan EIR and describe consistency.

AECOM will prepare a checklist and memo summary that can be used to support a staff report on the project’s environmental compliance that describes how the Climate Action Plan is consistent with the General Plan EIR. This checklist memo will be based on a review that provides evidence that:
• No revisions are required in the previous EIR, due to the identification of new significant environmental impacts related to the project or circumstances under which the Climate Action Plan would occur that were not considered in the previous environmental document; and
• No new information of substantial importance has become available that indicates that the Climate Action Plan will have one or more significant effects not previously discussed in the previous EIR, that effects previously studied will be substantially more severe than shown in the previous EIR, and that no mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effect of the Climate Action Plan.
35 Memo
AECOM
4/6
As recommended in CEQA Guidelines Section 15168(c)(4), AECOM will prepare a checklist that provides a brief evaluation of the Climate Action Plan to demonstrate that the environmental effects of the proposed Climate Action are within the scope of the 2035 General Plan EIR.

The memo will identify the previous environmental document, will state that the Climate Action is within the scope of the previous document, will state that the previous document adequately describes the Climate Action Plan for the purposes of CEQA, and will provide the location where copies of the previous document are available for review.

The 2035 General Plan EIR and CEQA Findings identify the greenhouse gas emissions impact as significant and unavoidable. Therefore, since the Climate Action Plan is being designed to avoid a cumulatively considerable contribution to the significant cumulative impact of climate change, this checklist memo will also explain the City’s 2030 GHG efficiency based (per capita) target, and how this target is consistent with State legislative mandates requiring greenhouse gas emissions reductions. Finally, we will describe how these State legislative mandates are based in the science of climate change, and how achieving the City’s 2030 target will avoid significant greenhouse gas emissions impacts in West Sacramento. AECOM can provide example language regarding the finding of consistency with the General Plan EIR for the City to use in a resolution when the Climate Action Plan is considered for adoption.

Deliverables:
• Draft CEQA checklist memo / 15168 consistency analysis • Final CEQA checklist memo / 15168 consistency analysis • Example resolution language regarding 15168 consistency Task 5 – Meetings & Hearings
AECOM will attend a series of meetings and hearings to support the City project team in presenting the Public Review Draft CAP. We will participate in one Chamber of Commerce of meeting, one Planning Commission meeting, and one City Council Adoption Hearing.

We anticipate the City team will present the PowerPoint presentation at the Chamber of Commerce meeting, which AECOM previously developed and reviewed with the City team. We will make one round of revisions to this initial presentation to incorporate new plan content developed as part of this contract amendment, such as the new resilience goal and actions.

Based on City team guidance, we will develop a presentation to guide the Planning Commission meeting, which can also be used in the City Council Adoption hearing.

As part of this task, we will also make minor revisions to the one-page community engagement handouts developed for Earth Day 2022 to include the new resilience goal and actions.

Deliverables:
• Revised PPT presentation for Chamber of Commerce meeting • PPT presentation for Planning Commission meeting, draft and final • Revised community engagement handouts (PPT and PDF)
Assumptions:
• Up to two AECOM staff will attend each meeting (i.e., Chamber of Commerce, Planning Commission, and City Council) • City team will revise the Planning Commission PPT, as needed, prior to the City Council adoption hearing • No additional community engagement is included within this contract amendment • AECOM will provide the revised community engagement handouts in English only (City team will translate, as desired); no printed handouts will be produced.
36 Memo
AECOM
5/6
Task 6 – Project Management
We anticipate the project will be completed no later than December 31, 2023, and that AECOM and the City team will have monthly virtual project check-in meetings for the duration of the project, as needed.

Deliverables:
• 10 monthly project check-in meetings (30-minutes, virtual) with up to two AECOM team members participating Fee
Table 1 presents the fee per task to complete the scope of work described above. Note that Table 1 is based on the updated FY2023 billing rates presented in Table 2. The total fee is $76,420. AECOM currently has $27,540 remaining in our current contract to apply toward this revised scope of work. We also request that the City release its project contingency budget that was already approved by City Council at the time of contract execution, which totals $15,870. Based on the total project fee shown in Table 1 and these two sources of project funding, AECOM requests an additional $33,010 to complete this scope of work.

Table 1 – Scope of Work Fee
Task Fee
Task 1 – Resilience Action Development $15,380
Task 2 – Funding & Finance Strategy $12,030
Task 3 – Climate Action Plan Document Development $24,600 Task 4 – CEQA Documentation $13,360
Task 5 – Meetings & Hearings $6,940
Task 6 – Project Management $4,110
Total Fee for Scope of Work $76,420
Remainder in current contract $27,540
Contingency from current contract $15,870
Total budget available $43,410
Total New Budget Needed $33,010
Table 2 – Billing Rates
Staff Role Billing Rate
Project Director $260.00
Project Manager $226.00
Sr. Sustainability Planner $143.00
Resilience Lead $199.00
37 Memo
AECOM
6/6
Resilience Analyst $165.00
Sr. Funding Analyst $179.00
Funding Analyst $111.00
Document Development Specialist $113.00
Environmental Analyst $115.00
Project Management Assistant $105.00
Schedule
We estimate that the scope of work described above can be completed by the end of August 2023, as illustrated in Figure 1.

Figure 1 – Estimated Project Schedule
38 RESOLUTION 23-24

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO APPROVING AN INTERFUND TRANSFER FROM FUND 107 TO CIP-54017 WHEREAS, the City entered into a contract with AECOM Technical Services Inc. for preparation of various amendments to General Plan 2035 including the Environmental Justice, Housing, Land Use, Safety and Mobility Elements; and
WHEREAS, in April 2020 the City Council approved Resolution 20-45 approving an interfund transfer of $76,592 from the General Fund (Fund 107) to the Housing Trust Fund for the AECOM General Plan updates contract; and
WHEREAS, in 2021 the City Council authorized a new position in the Community Development Department whose area of focus is long-range planning and planning studies; and WHEREAS, the City now has the staff capacity to complete the updates to the Environmental Justice and Safety Elements primarily in-house; and WHEREAS, the City and Consultant desire to remove from the Scope of Services the work regarding the Environmental Justice and Safety Elements; and WHEREAS, the City and Consultant desire to reduce the contract amount to account for the removal of the work regarding the Environmental Justice and Safety Elements by $30,350; and
WHEREAS, the City desires to reprogram the $30,350 to be used to supplement the work on the Climate Action Plan for additional adaptation and resiliency strategies; and NOW, THEREFORE BE IT RESOLVED by the City Council of the City of West Sacramento as follows:

1. The City Council hereby approves an appropriation from the current fund balance in the Housing Trust Fund as listed below.

SOURCES
$ (30,350) 261-9385-5261 Housing Trust Fund Professional Services $ 33,010 400-9900-4990/54017-4990 Transfer in to Project $ (2,660) 101-9311-5261 Planning Division Professional Services $ 33,010 TOTAL SOURCES
USES
$ 33,010 400-9900-5530/400-54017-5800 Climate Action Plan $ 30,350 261-9385-5950 Transfer out from Housing Trust Fund $ 2,660 101-9311-5950 Transfer out from Planning GF Prof Svc $ 33,010 TOTAL USES
*Note: Interfund Transfer amounts NOT included in total sources/uses to avoid duplicating total cost
PASSED AND ADOPTED this 5th day of April, 2023 by the following vote:
39

Resolution 23-24
AYES:

NOES:

ABSENT:

ABSTAIN:

Martha Guerrero, Mayor
ATTEST:

Jennifer Cusmir, City Clerk
40 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 5, 2023 ITEM #7
SUBJECT:

CONSIDERATION OF RESOLUTION 23-27 ESTABLISHING A BUDGET APPROPRIATION OF UP TO $2,611,462 FROM YOLO COUNTY AMERICAN RESCUE

PLAN FUNDS SUBAWARD FOR OPERATING AND ON-GOING COSTS FOR AN INTERIM HOMELESS HOUSING PROGRAM AT 920 WEST CAPITOL AVENUE INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff
[ ] Other Raul Huerta, Housing Manager
Economic Development and Housing Department
ATTACHMENT [X] Yes [ ] No [[ ]] Information [ ] Direction [X] Action

OBJECTIVE
The purpose of this report is to provide sufficient information for the Council to adopt Resolution 23-27 establishing a budget appropriation of up to $2,611,462 from a subaward of Yolo County American Rescue Plan funds for operating and on-going costs for an interim homeless housing program at 920 West Capitol Avenue.

RECOMMENDED ACTION
Staff respectfully recommends that the City Council:

1. Adopt Resolution 23-27 (Attachment 1) establishing a budget appropriation of up to $2,611,462 funded by Yolo County American Rescue Plan Act (ARPA) for operating and on-going costs for an interim homeless housing program at 920 West Capitol Avenue; and

2. Authorize the City Manager, or his designee, to execute a Subrecipient Agreement with Yolo County providing requirements for expenditure of these funds, as approved by the City Attorney, for the Yolo County ARPA award.

BACKGROUND
Since early 2020, Yolo County has operated a Project RoomKey (PRK) countywide, which was the State’s initial response to protect individuals experiencing homelessness during the COVID-19 pandemic. As part of PRK, Yolo County master leases motel rooms countywide to provide emergency housing for homeless residents and works very closely with local homeless managers/coordinators for placements into the rooms. Since its inception, West Sacramento has been an active PRK partner with Yolo County. At the height of PRK, Yolo County had over 100 homeless individuals housed in West Sacramento in various motels. In December 2020, many West Sacramento PRK participants transitioned into the City’s Homekey Program when the city acquired the former Rodeway Inn to provide medium term emergency housing. The Rodeway Inn was acquired with funding from the State’s Homekey Program, a follow up to PRK, a Yolo County CARES-fund subaward and local funds from the City’s Community Development Block Grant Program and Measure E funds. While the Yolo County PRK was originally financed by the State, it has been supplemented and extended multiple times with a variety of funding form Yolo County. Currently, 25 rooms in West Sacramento continue to be leased by Yolo County as part of PRK.

Due to the ongoing need to continue to house West Sacramento PRK participants, in 2022 the City requested and received $2.6 million from Yolo County’s ARPA funds to support the acquisition and operation of an interim supportive housing program at a West Sacramento motel. On March 15, 2023, the City Council authorized the purchase of the Flamingo Motel, located at 920 West Capitol Mall, for this purpose. Staff anticipates closing escrow on the acquisition by May 31, 2023, and plans to transition remaining West Sacramento PRK participants into the interim supportive housing program at the Flamingo Motel. Yolo County will cease PRK operations by June 30, 2023.

ANALYSIS
In 2022 Yolo County awarded $2.6 million of its ARPA funds to the City to support the acquisition and operation of an interim supportive housing program at a West Sacramento motel. As previously noted, on March 15, 2023 the City Council approved the acquisition of the Flamingo Motel for this purpose using local Measure E Funds and one-time General Funds. The Yolo County ARPA funds will be used to support on-going operations and supportive services for a three-year period at this location. On-going costs will include, among others, property management, maintenance, utilities, security, fence installation, rehab needs and supportive services that will be provided to program participants.

Like the City’s Homekey Program at the former Rodeway Inn, the new interim supportive housing program will be 41 overseen by the City’s Community Outreach and Support Division staff. Day-to-day operations will be provided by the City’s in-house property manager and in-house maintenance person. Program operations will also be closely coordinated with the Economic Development and Housing Department. Community Outreach and Support Division staff will begin assessing the needs of PRK participants to prepare them to transition into the new program before Yolo County ceases PRK operations on June 30, 2023.

Environmental Considerations
On March 15, 2023, the Council made a finding that the acquisition of the Flamingo Motel was exempt from further environmental review pursuant to a Class 1 Categorical Exemption (Existing Facilities) Categorical Exemption (California Code of Regulations, Title 14, Division 6, Chapter 3, Section 15301) and a Class 32 Categorical Exemption (California Code of Regulation, Title 14, Division 6, Chapter 3, Section 15332) under the California Environmental Quality Act (CEQA) and found that the Exemption reflected the independent judgment of the City as lead agency under CEQA. A Notice of Exemption was filed with Yolo County on March 16, 2023.

Commission Recommendation
The expedited process to request Yolo County ARPA funds did not provide sufficient time to solicit feedback from the Economic Development and Housing Commission.

Strategic Plan Integration
The recommended actions address Homelessness and Communitywide Impacts, which is a current priority on the City Council’s Strategic Plan.

Alternatives
The Council’s primary alternative to the recommended action is to reject the appropriation of the Yolo County ARPA funds. This is not recommended as the award will support operations and services for the new interim supportive housing program over a three-year period.

Coordination and Review
The report was coordinated with the Finance Department.

Budget/Cost Impact
The Yolo County ARPA funds of up to $2,611,462 will cover the costs of on-going operations and services for the new interim supportive housing program for a three-year period. Costs will include, among other things, property management, maintenance, utilities, security, fence installation, rehab needs and supportive services that will be provided to program participants.

ATTACHMENTS

1. Resolution 23-27
42 RESOLUTION 23-27

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO ESTABLISHING A BUDGET APPROPRIATION OF UP TO $2,611,462 FROM YOLO

COUNTY AMERICAN RESCUE PLAN ACT FUNDS FOR OPERATING AND ON-GOING COSTS FOR AN INTERIM HOMELESS HOUSING PROGRAM AT 920 WEST CAPITOL AVENUE
WHEREAS, there is an ongoing need to house West Sacramento homeless residents that are being temporarily housed in West Sacramento motels under the Yolo Countyadministered Project RoomKey; and WHEREAS, due of the ongoing need for interim homeless housing, in 2022 the City of West Sacramento applied for and was awarded up to $2,611,462 in Yolo County American Rescue Pan Act (ARPA) funds to support the acquisiton of a West Sacramento motel to operate an interim homeless housing program; and
WHEREAS, on March 15, 2023, the City Council approved the acquisition of the Flamingo Motel using local Measure E Funds and one-time General Funds to operate an interim homeless housing program; and
WHEREAS, the Yolo County ARPA award will be used for on-going operations and supportive services for a three-year period at the new interim homeless housing program; and WHEREAS, the City Council has considered all information related to this matter, as presented at the public meetings of the City Council identified herein, including any supporting reports by City staff, and any other information provided during public meetings.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Sacramento as follows:

1. The City Council hereby approves amendments to the Operations and Maintenance and Capital Improvement Program budgets for fiscal year 2022/2023 as listed below.

SOURCES
$2,611,462 218-9810-4640 Yolo County ARPA Grant
$2,611,462 TOTAL SOURCES
USES
$2,611,462 218-9810-5259 Interim Homeless Housing Program $2,611,462 TOTAL USES

2. The City Council hereby finds that the facts set forth in the recitals to this Resolution are true and correct and establish the factual basis for the City Council’s adoption of this Resolution.

3. This Resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED by the West Sacramento City Council this 5th day of April 2023, by the following vote:

AYES: Alcala, Early, Sulpizio Hull, Orozco,
Guerrero.

NOES: None.

ABSENT: None.

ABSTAIN: None.
43 ATTEST:

Jennifer Cusmir, City Clerk
Martha Guerrero, Mayor
44 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 5, 2023 ITEM #8

CONSIDERATION OF HOMELAND SECURITY GRANT AWARD AGREEMENTS AND ADOPTION OF RESOLUTION 23-26 APPROVING THE ACCEPTANCE OF HOMELAND

SECURITY GRANT AWARDS AND RELATED BUDGET ADJUSTMENTS FOR

PURCHASE OF ACTIVE SHOOTER RESPONSE KITS, BOMB SQUAD X-RAY

EQUIPMENT AND OTHER RADIOLOGICAL DETECTION EQUIPMENT
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X ] Staff
[ ] Other
Dawna Jones, Senior Analyst
Police Department
ATTACHMENT [X ] Yes [ ] No [ ] Information [ ] Direction [X ] Action

OBJECTIVE
The objective of this report is to provide the City Council with information needed to consider acceptance of the FY 2020 Sacramento Urban Area Security Initiative (UASI) Homeland Security Grant Program (HSGP) award for $23,500 for Bomb Squad x-ray equipment, the acceptance of the FY 2022 Yolo County Homeland Security Grant Program (HSGP) award for $20,079 for additional Bomb Squad equipment and Active Shooter response kits, the acceptance of an transfer of additional radiological detection equipment from the Bay Area Urban Area Security Initiative (UASI) valued at $58,199 funded through the Secure the Cities (STC) initiative and adoption of Resolution 23-26 Approving The Acceptance Of Homeland Security Grant Awards and related appropriations.

These funds and equipment will support the efforts of the Yolo County Bomb Squad and the West Sacramento Police Department.Staff respectfully recommends the Council:

1. Adopt Resolution 23-26 Approving The Acceptance Of Homeland Security Grant Awards for $23,500 from the FY 2020 Urban Area Security Initiative Homeland Security Grant Program grant award and $20,079 from the FY 2022 Yolo County Homeland Security Grant Program grant fund award and related appropriations;

2. Authorize the acceptance of Secure the Cities grant equipment valued at $58,199; and

3. Authorize the City Manager or designee to sign the contracts for the equipment purchases and transfer related to the grants.

BACKGROUND
There continues to be an ongoing threat of lone offenders and organized groups targeting the United States and more specifically California, with violence such as active shooter and the use of improvised explosive devices.

These events have targeted government officials and soft targets such as special events and entertainment venues. These trends include the use of improvised explosive devices during active shooter incidents. This emerging threat requires improvement in equipment to aid in the response to these incidents. These threats can include the use of radiological material for radiological dispersal devices and improvised nuclear devices.

The Department of Homeland Security (DHS) Securing the Cities Initiative (STC) was established to reduce the risk of a successful deployment of radiological or nuclear weapons against major metropolitan areas in the United States. Through STC, DHS provides radiological and nuclear detection equipment, training, exercise support, and operational and technical subject matter expertise through cooperative agreement grants.

The West Sacramento Police Department and the Yolo County Bomb Squad seek to secure grant funds for specialized equipment.

ANALYSIS
The requested bomb squad equipment is costly and exceeds normal budget capabilities. This equipment includes a portable digital X-ray system, tactical disruptor, bomb squad tactical took kit and modern radiological detection equipment. The X-ray system will replace outdated equipment and provide a portable capability for use in modern threat environments to include school incidents, special events and tactical incidents involving explosive threats. The radiological detection equipment and training being provided through the STC will provide modern radiological detection equipment and training to personnel to aid in the detection and response to incidents involving radiological material. The Department’s current bomb squad equipment is limited and outdated and the new technology will provide a greater capability and provide all personnel with radiological detection equipment and additional units for use by tactical personnel when working with the bomb squad. 45 Bomb Equipment Grant Awards
April 5, 2023

The West Sacramento Police Department on behalf of the Yolo County Bomb Squad, was awarded $39,673 in FY 2021 HSGP funds for the X-ray system, which was approved by council on October 5, 2022, with Resolution 22-123. Due to inflation costs that have occurred since the grant application was submitted, the current cost of the X-ray system exceeded the grant award. Staff applied for FY 2020 Sacramento UASI Homeland Security Grant funds and was awarded $23,500 for a cost share to complete the X-ray purchase (See Attachment 1 – Grant Agreement Letters 040523).

The West Sacramento Police Department on behalf of the Yolo County Bomb Squad was awarded radiological detection equipment valued at $58,199 and associated training by the Bay Area UASI on behalf of the STC Initiative. The equipment has been purchased by the Bay Area UASI and transferred to the West Sacramento Police Department through a cooperative agreement grant. (See Attachment 2 – Property Transfer Agreement 040523). This transfer will not require a budget allocation or purchase by the City of West Sacramento.

The FY 2022 Yolo County HSGP award (See Attachment 1 – Grant Agreement Letters 040523) includes funding for the purchase of mass casualty trauma kits for special events to increase the Police Department’s pre-staged resources at special events. The City of West Sacramento has over 30 special events which police staff are assigned to work and each of these events has the potential to be targeted for violence. The West Sacramento Police Department has trained staff to provide immediate trauma care to victims in mass casualty incidents such as an active shooter or bombing incident.

The grant funds and equipment will aid in the response to incidents involving an active shooter and/or the use of explosive devices.

Environmental Considerations
This action is not a project that is subject to CEQA because it is not an activity that may cause either a direct or reasonably foreseeable indirect physical change in the environment. (Pub. Resources Code, § 21065; CEQA Guidelines § 15060(c), 15378(a).)
Commission Recommendation
Not applicable
Strategic Plan Integration
This action furthers the City’s strategic plan of ensuring our community is “Safe and Secure” and furthers the management objective in increasing security and response capabilities for venues and events in the Entertainment District.

Alternatives

1. The Council may choose not to authorize the acceptance of the grant awards and related purchase of the equipment.

2. The Council may choose not to authorize the acceptance of the grant awards and instead authorize the equipment purchase using alternative City funds.

Coordination and Review
This report was coordinated and reviewed by Police Department and Finance staff.

Budget/Cost Impact
The funding awarded for the X-ray project will be reimbursed to the City of West Sacramento following the purchase of the equipment. There is no budget impact for the transfer of the equipment awarded by the Bay Area UASI through the STC initiative.

ATTACHMENT(S)

1. Grant Agreement Letters

2. Property Transfer Agreement

3. Resolution 23-26
46 47
48 49
50 51
52 53
54 55
56 57
58 59
60 61
62 63
64 65
66 67
68 69
70 71
72 73
74 75
RESOLUTION 23-26

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF WEST SACRAMENTO

APPROVING THE ACCEPTANCE OF HOMELAND SECURITY GRANT AWARDS WHEREAS, there continues to be an ongoing threat of lone offenders and organized groups targeting the United States and more specifically California, with violence such as active shooter and the use of improvised explosive devices; and WHEREAS, the Department of Homeland Security (DHS) Securing the Cities initiative (STC) was established to reduce the risk of a successful deployment of radiological or nuclear weapons against major metropolitan areas in the United States. Through STC, DHS provides radiological and nuclear detection equipment, training, exercise support, and operational and technical subject matter expertise through cooperative agreement grants; and WHEREAS, the West Sacramento Police Department and the Yolo County Bomb Squad seek to secure grant funds for specialized equipment; and WHEREAS, this equipment includes a portable digital X-ray system, tactical disruptor, bomb squad tactical took kit and modern radiological detection equipment; and WHEREAS, bomb squad equipment is costly and exceeds normal budget capabilities; and
WHEREAS, the West Sacramento Police Department on behalf of the Yolo County Bomb Squad, was awarded $39,673 in FY 2021 Homeland Security Grant Program (HSGP) funds for an X-ray system, which was approved by council on October 5, 2022, with resolution # 22-123.

Due to inflation costs that have occurred since the grant application was submitted, the current cost of the X-ray system exceeded the grant award. Staff applied for FY 2020 Sacramento UASI Homeland Security Grant funds and was awarded $23,500 for a cost share to complete the X-ray purchase; and
WHEREAS, the West Sacramento Police Department on behalf of the Yolo County Bomb Squad was awarded radiological detection equipment valued at $58,199 and associated training by the Bay Area UASI on behalf of the STC Initiative. The equipment has been purchased by the Bay Area UASI and transferred to the West Sacramento Police Department through a cooperative agreement grant. This transfer will not require a budget allocation or purchase by the City of West Sacramento; and
WHEREAS, the FY 2022 Yolo County HSGP $20,079 award includes funding for the purchase of bomb squad equipment and mass casualty trauma kits for special events to increase the Police Department’s pre-staged resources at special events. The City of West Sacramento has over 30 special events which police staff are assigned to work and each of these events has the potential to be targeted for violence. The West Sacramento Police Department has trained staff to provide immediate trauma care to victims in mass casualty incidents such as an active shooter or bombing incident.

WHEREAS, the grant funds and equipment will aid in the response to incidents involving an active shooter and/or the use of explosive devices.

76 Resolution 23-26

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of West Sacramento as follows:

1. The City Council of the City of West Sacramento authorizes the acceptance of the Homeland Security Grant Program grants.

2. The City Council of the City of West Sacramento hereby approves the appropriation of the grant funds awarded.

SOURCES
$23,500 250-9109-4640 FY 2020 Sacramento UASI Homeland Security Grant $20,079 250-9105-4640 FY 2022 Yolo County Homeland Security Grant Program USES
$23,500 250-9109-5259 Special Department Expense
$20,079 250-9105-5259 Special Department Expense

3. The City Council of the City of West Sacramento authorizes the Police Chief or designee to sign the acceptance paperwork associated with the grants.

PASSED AND ADOPTED by the West Sacramento City Council this 5th day of April, 2023, by the following vote:

AYES:

NOES:

ABSENT:

ABSTAIN:

Martha Guerrero, Mayor
ATTEST:

Jennifer Cusmir, City Clerk
77 CITY COUNCIL AGENDA REPORT
MEETING DATE: April 5, 2023 ITEM #9
SUBJECT:

WORKSHOP TO CONSIDER THE DRAFT 2023 ANNUAL ACTION PLAN FOR THE

COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
INITIATED OR REQUESTED BY: REPORT COORDINATED OR PREPARED BY:
[ ] Council [X] Staff [
] Other
Isaah Alford, Community Investment Specialist
Economic Development & Housing Department
ATTACHMENT [X] Yes [ ] No [ ] Information [X] Direction [ ] Action

OBJECTIVE
The objective of this report is to provide the Council with information on proposed activities for Community Development Block Grant (CDBG) funding for the Draft 2023 Annual Action Plan and seek feedback from Council to incorporate into the final Plan.

RECOMMENDED ACTION
Staff respectfully recommends that the Council hear a presentation on proposed activities for the Draft 2023 Annual Action Plan for the CDBG Program and provide feedback to staff.

BACKGROUND
The City of West Sacramento (City) became eligible to receive federal CDBG Entitlement funding from the U.S.

Department of Housing and Urban Development (HUD) in fiscal year 2016/2017. In accordance with HUD regulations, the City developed a five-year Consolidated Plan examining the needs of low-income persons and neighborhoods and setting goals for the use of CDBG funding. The current HUD Income Limits for Yolo County can be found in Attachment 1. The consolidated planning process honors community connections established during previous outreach efforts and builds upon the community concerns voiced during the citizen participation process. The City’s 2021-2025 Consolidated Plan was adopted by the City Council on April 21, 2021, and subsequently approved by HUD. The Consolidated Plan identified six goals to be addressed within the five-year period:
 Consolidated Plan Goal #1: Address the supportive services needs of persons experiencing homelessness and those at risk of homelessness;
 Consolidated Plan Goal #2: Create low barrier housing opportunities for persons experiencing homelessness and extremely low-income households;
 Consolidated Plan Goal #3: Construct infrastructure improvements in low-income neighborhoods;  Consolidated Plan Goal #4: Provide Fair Housing services for low-and moderate-income residents;  Consolidated Plan Goal #5: Support small business success; and  Consolidated Plan Goal #6: Preservation of Affordable housing stock.

No more than 15% of the annual allocation may be spent on public services. Additionally, the City is limited to no more than 20% each year for general program administration such as required reporting to HUD, addressing fair housing issues, conducting environmental review of CDBG funded projects, or for planning activities such as developing the Consolidated Plan, Annual Action Plan, and required fair housing studies.

For the 2023 federal fiscal year, the City must complete a new Annual Action Plan, following the process outlined in the City's Citizen Participation Plan. The tentative schedule for the 2023 Annual Action Plan development is:

Task Date
Public Hearing #1 before the Economic Development and Housing Commission to announce 2023 CDBG funding availability 01/25/23
Presentation to the Parks, Recreation, and Intergenerational Services Commission 02/07/23 Draft 2023 Annual Action Plan available for public comment 03/17/23- 04/17/23
Presentation to City Council on the proposed Draft 2023 Annual Action Plan 04/05/23 Public Hearing #2 before the City Council to consider approval of the Annual Action Plan prior to adoption
05/03/23
Annual Action Plan due to HUD 05/14/23
78 2023 Annual Action Plan
April 5, 2023

ANALYSIS
HUD encourages jurisdictions to focus CDBG funds on activities that will provide a significant impact, rather than spreading funds around in a “scatter shot” manner. The impact of CDBG can be further enhanced by using funds to leverage other local, State or federal sources. The federal CDBG program is a flexible funding source which allows Entitlement jurisdictions to use the money for a wide range of activities including, but not limited to:
 Acquisition and/or rehabilitation of affordable housing (new housing construction is not allowed).  Acquisition, construction or rehabilitation of public facilities serving low-income persons (e.g. parks, youth centers, health clinics or homeless shelters).
 Construction or rehabilitation of public infrastructure that serves low-income residential units or neighborhoods (e.g. sewer lines or street improvements).  Public services are limited to low-income residents (e.g. homeless programs, youth programs, services for the elderly).
 Economic development activities that create jobs for low-income persons (e.g. business loans) or assistance to low-income microenterprise business owners.  General administration and planning studies for CDBG eligible projects.

On February 27, 2023, HUD announced that the City of West Sacramento will receive a CDBG allocation of $518,743 for the 2023 year, the third year of the 2021-2025 Consolidated Plan. Additional resources for the 2023 Annual Action Plan will include $80,000 in anticipated program income. Program income is received by the City as past CDBG loans are repaid, or payments are received.

It is important to note that Consolidated Plan goals are planned to be fulfilled during the entirety of the five-year period and not all with CDBG funds. Additionally, given the limited CDBG funds received by the City, not every goal may be fulfilled. The Draft 2023 Annual Action Plan (Attachment 2) recommends the following activities and funding allocations:

Activity Consolidated Plan Goal Alignment Allocation Amount Washington and Broderick
Lighting and Safety Project
Consolidated Plan Goal #3: Construct
infrastructure improvements in low-income
neighborhood.
$400,000
Homekey Supportive Services at
817 West Capitol Ave
Consolidated Plan Goal #1: Address the
supportive services needs of persons
experiencing homelessness and those at risk of
homelessness.
$78,995
General Administration and
Planning
Consolidated Plan Goal #4 (Low-Priority):

Provide Fair Housing services for low-and
moderate-income residents.
$119,748
Washington and Broderick Lighting and Safety Project
Up to $400,000 will be used to support the Washington and Broderick Lighting and Safety Improvement Project to improve pedestrian safety and driver visibility throughout the Washington and Broderick neighborhoods by replacing and updating street and traffic lights, in addition to installation of some security cameras to improve policing resources. The Washington and Broderick Lighting and Safety Improvement Project meets the CDBG Low/Mod Area Benefit Objective because it will primarily benefit the low-income residents of Census Tract 101.01 and will improve pedestrian safety and driver visibility throughout the Washington and Broderick neighborhoods.

The City Council approved 2022 CDBG funds to purchase the necessary supplies and equipment. City Staff solicited bids for lighting fixtures, signal cabinets, video detection cameras, and pedestrian push buttons through Opengov/Procurenow. City staff published an invitation to bid on November 30, 2022, selecting JAM Services, Inc. as the responsive, and responsible bidder. On February 2, 2023, the City Council approved the purchase of electrical materials from JAM Services. The proposed 2023 CDBG allocation will fund the oversight and installation of the safety equipment.

Homekey Supportive Services at 817 West Capitol Avenue
Up to $78,995 will be used to support the case management contract for the Homekey Program at the former Rodeway Inn motel. The City is limited to no more than 15% of its annual allocation and program income for social services activities. In December 2020, the City purchased the 40-unit Rodeway Inn to serve homeless 79 2023 Annual Action Plan
April 5, 2023

individuals susceptible to the COVID-19 virus. The City used CDBG program income, CDBG CARES Act (CDBGCV), local Measure E funds, federal Coronavirus Relief Funds and State of California Homekey Program funds to provide non-congregate interim housing for persons experiencing homelessness. The goal of the Homekey Program is to get program participants stabilized and moved into permanent housing. It is anticipated that the project will serve 60 homeless households in 2023/2024.

General Administration and Planning
Up to $119,748 will be used for program administration activities including reporting to HUD, conducting environmental review of CDBG funded projects, planning activities such as developing the Annual Action Plan, and affirmatively furthering fair housing by providing fair housing counseling services to residents of West Sacramento. The City is limited to no more than 20% of its annual allocation and program income for general program administration.

Environmental Considerations
Activities receiving CDBG funding must satisfy all National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) requirements. HUD requires the City to complete all required NEPA/CEQA reviews prior to initiating any grant activity.

Commission Recommendation
In January and February 2023, staff held presentations at the Economic Development and Housing (EDH) Commission and Parks, Recreation, and Intergenerational Services (PRIS) Commission, respectively, to announce the availability of CDBG funds and obtain feedback for funding recommendations. The EDH Commission recommended replenishing funds that were reallocated from the 2020 and 2021 Annual Action Plan into the Washington Neighborhood Sidewalk, Lighting and Landscape Improvement Project. The project is still undergoing environmental review and staff noted that it would not be advisable to fund the project until the environmental review was completed. In addition, Mercy Coalition of West Sacramento offered public comment at both commission meetings concerning their proposed Mosaic Village Project, which seeks to expand on their Recovery Café mission to provide a sober living environment, workforce development programs and wellness, mental health and life-skills access Both commissions were supportive using CDBG funds for Mosaic Village.

This proposed project is in its initial planning stage, but Mercy Coalition and city staff will continue to work together for considering potential funding for this project in future allocations. Finally, the PRIS Commission recommended projects focusing on outreach for the public to have input on funding activities for the Annual Action Plan. The recommendations received from both Commissions assisted in framing the goals and activities for the proposed Draft 2023 Annual Action Plan.

Strategic Plan Integration
CDBG funding is a critical component of the City’s mission to provide quality municipal services, infrastructure, community improvements, financially sound city government and a superior workforce. Completion of the 2021- 2025 Consolidated Plan was a 2022 Strategic Plan Top Priority Management Agenda item.

Alternatives
The following alternatives are submitted for the Council’s consideration:

1. Elect not to provide comments. This is not recommended because the Citizen Participation Plan requires Council comment and involvement throughout the Annual Action Plan process.

2. Continue the meeting to a future meeting date. This is not recommended as staff is required by HUD to complete the draft Annual Action Plan by May 3, 2023.

Coordination and Review
This report and the funding recommendations were coordinated with Capital Projects and Community Development staff who are involved in managing the implementation of the Washington Neighborhood Sidewalk, Lighting and Landscaping Improvement Project and the Washington and Broderick Lighting and Safety Project.

Budget/Cost Impact
The City anticipates receiving an estimated $518,743 in CDBG funding for 2023. Annual allocations of CDBG funds are contingent upon the HUD budget as approved by Congress. Additional resources for the 2023 Annual Action Plan will also include $80,000 in anticipated program income. Program income is received by the City as past CDBG loans are repaid, or payments are received.

ATTACHMENT(S)

1. Draft 2023 Annual Action Plan
80 2023 Annual Action Plan
April 5, 2023

2. HUD CDBG Income Limits - 2022

3. Location Map
81 Annual Action Plan 1
Executive Summary
AP-05 Executive Summary - 24 CFR 91.200(c), 91.220(b)

1. Introduction
The City of West Sacramento (City) became eligible to receive federal Community Development Block Grant (CDBG) Entitlement funding from the U.S. Department of Housing and Urban Development (HUD) in Fiscal Year 2016/17. In accordance with HUD regulations, the City developed a five-year Consolidated Plan examining the needs of low-income persons and neighborhoods and setting goals for the use of CDBG funding. The consolidated planning process honors community connections established during previous outreach efforts and builds upon the community concerns voiced during the citizen participation process. The consolidated plan process included: a review of previously collected data, recent census data and other available data; citizen input received from focus groups; presentations to City Commissions, the City Council and interested groups; and three public hearings. The City of West Sacramento's 2021-2025 Consolidated Plan was adopted by the West Sacramento City Council on April 21, 2021 and approved by HUD. The 2021-2025 Consolidated Plan identified six goals to be addressed within the five-year period:
 Consolidated Plan Goal #1: Address the supportive services needs of persons experiencing homelessness and those at risk of homelessness;
 Consolidated Plan Goal #2: Create low barrier housing opportunities for persons experiencing homelessness and extremely lowincome households;  Consolidated Plan Goal #3: Construct infrastructure improvements in low-income neighborhoods;  Consolidated Plan Goal #4: Provide Fair Housing services for low-and moderate-income residents;  Consolidated Plan Goal #5: Support small business success; and  Consolidated Plan Goal #6: Preservation of Affordable housing stock.

For each year of the Consolidated Plan, the City must develop an Annual Action Plan (Action Plan) detailing how CDBG funds will be used to meet the overall goals of the Consolidated Plan. Once an Annual Action Plan is adopted, the federal CDBG Entitlement funding from HUD is distributed to the City on a fiscal-year basis (July-June). At the beginning of each program year (PY), the City is allocated its yearly award and required to use its funds as prescribed within that year's Annual Action Plan.

Attachment 1
82 Annual Action Plan 2

2. Summarize the objectives and outcomes identified in the Plan This could be a restatement of items or a table listed elsewhere in the plan or a reference to another location. It may also contain any essential items from the housing and homeless needs assessment, the housing market analysis or the strategic plan.

The Action Plan serves as an outline of the City’s intent to pursue the overall goals of HUD’s community development and planning programs, including:
 Provide decent and quality housing;
 To establish and maintain a suitable living environment; and  To expand economic revitalization opportunities.

The Action Plan also serves as:
 A planning document for the City, based on a participatory process;  An annual application for federal funds under HUD’s formula CDBG grant program; and  A strategy for administering HUD programs; and
 A plan that provides a basis for assessing performance.

Additionally, the 2023 Action Plan will prescribe how the current year's funding will further the goals outlined within the City's 2021-2025 Consolidated Plan. The 2023 Action Plan will provide funding for activities that further the following goals:
 Consolidated Plan Goal #1: Address the supportive services needs of persons experiencing homelessness and those at risk of homelessness;
 Consolidated Plan Goal #3: Construct infrastructure improvements in low-income neighborhoods; and  Consolidated Plan Goal #4: Provide Fair Housing services for low-and moderate-income residents

3. Evaluation of past performance
This is an evaluation of past performance that helped lead the grantee to choose its goals or projects. 83 Annual Action Plan 3
Since becoming eligible for the Federal Entitlement program, the City's CDBG allocations have been used to support projects that have furthered the goals outlined within the 2016-2020 Consolidated Plan:
 Consolidated Plan Goal #1 (High Priority): Reduce the incidence and impact of homelessness.  Consolidated Plan Goal #2 (High Priority): Achieve goals in the HUD Challenge Grant funded Washington Realized: A Sustainable Community Strategy.
 Consolidated Plan Goal #3 (Low Priority): Strengthen economic opportunities for lower-income households.  Consolidated Plan Goal #4 (Low Priority): Affirmatively further fair housing compliance.

A summary of those projects is outlined below by program year.

Program Year 2016 Projects
 River Walk Trail: The 2016 Action Plan allocated funding for design and engineering for improvements to the River Walk Trail from the I Street Bridge north to the Broderick Boat Ramp, located in the Washington Neighborhood (Census Tract 101.01). This project will provide a bike/pedestrian route and ADA improvements to activate the riverfront and allow residents in the Washington neighborhood access to a viable option to reach the job centers in downtown Sacramento without using a motor vehicle. This project was in support of addressing Consolidated Plan Goal #2: Achieve goals in the HUD Challenge Grant funded Washington Realized: A Sustainable Community Strategy. The project is currently underway and is anticipated to be completed in April 2023.

Program Year 2017 & 2018 Projects
 Permanent Supportive Housing: The 2017 and 2018 Action Plans allocated funding to help acquire property suitable for the development of an initial minimum of 20 units of housing targeted to persons experiencing homelessness and persons at-risk of homelessness. The City partnered with Mercy Housing California to acquire a site to support up to 85 units of permanent supportive housing that would offer low barriers to entry and on-site supportive services to those targeted persons. The Mercy Housing PSH project was completed in December 2021 and remains 100% occupied. This project is in support of addressing Consolidated Plan Goal #1 (High Priority): Reduce the incidence and impact of homelessness.

Program Year 2019 Project
 Washington Public Infrastructure Improvements: The 2019 Action Plan allocated funding support frontage improvements along E and F Streets between Sixth and Fifth Streets to allow for improved ADA accessibility to access public transportation, local parks, and riverfront 84 Annual Action Plan 4
trails within the Washington Neighborhood. This project is in support of Consolidated Plan Goal #2: Achieve goals in the HUD Challenge Grant funded Washington Realized: A Sustainable Community Strategy.

Program Year 2020 & 2021 Project
 Homekey Program: In an effort to assist the homeless amid the COVID-19 pandemic, City Council authorized acquisition of the 40-unit Rodeway Inn motel. The acquisition of the Rodeway Inn was made possible with funds from the State Homekey Program, This project was in support of Consolidated Plan Goal #1 to reduce the incidence and impact of homelessness.

Additionally, the City allocates a portion of its General Administration and Planning cap to fund activities that affirmatively further fair housing.

This allocation set aside has been used to participate in the development of a Sacramento regional Analysis of Impediments to Fair Housing and fund a contract with a fair housing services consultant to provide fair housing outreach, counseling, education, testing, enforcement, and landlord/tenant dispute resolution. These services are offered to reduce discrimination and the incidence of homelessness due to avoidable evictions. These activities are in support of addressing Consolidated Plan Goal #4 (Low Priority): Affirmatively further fair housing compliance.

At the end of each program year, the City is required to complete a Consolidated Annual Performance Evaluation Report (CAPER). This annual report is required by the U.S. Department of Housing and Urban Development (HUD). More on the City's evaluation of past performance can be found within these reports. These annual reports are available for public review on the City of West Sacramento's website and copies are available at City Hall (1110 West Capitol Avenue; West Sacramento, CA 95691).

Program Year 2022 Project
Microenterprise Assistance: The 2019 Action Plan allocated funding to provide a microenterprise technical assistance program for low- to moderate-income individuals who currently own or are actively working towards developing a business that is expected to be a microenterprise at the time it is formed. This goal is in support of Consolidated Plan Goal #3 (Low Priority): Strengthen economic opportunities for lower-income households. The City entered a contract with the California Hispanic Chamber of Commerce (CHCC) to administer the program. Due to the COVID pandemic, the program was delayed but the CHCC was able to initiate services in 2022. The program provided a thorough business development and financial literacy process for participants. As a result, a total of 24 business development workshops were conducted in English and Spanish and 17 small businesses received technical assistance services. The City will continue to partner with the California Hispanic Chamber of Commerce and conduct business workshops in 2023.

4. Summary of Citizen Participation Process and consultation process 85 Annual Action Plan 5
Summary from citizen participation section of plan.

The City's Economic Development and Housing (EDH) Commission conducted a public hearing on January 25, 2023 to announce the availability of Program Year (PY) 2023 CDBG funding and to receive public comments regarding possible activities for funding. On February 7, 2023, a presentation was made to the City's Parks, Recreation and Intergenerational Services (PRIS) Commission to receive Commission feedback regarding possible activities for funding. On May 5, 2023, the City Council will conduct a final public hearing to review the Annual Action plan prior to its adoption and provide authorization for submission to HUD for approval.

The draft Action Plan will be made available to the public for a 30-day review period starting March 17, 2023 and ending April 17, 2023. All public hearings and noticing periods were properly noticed in the West Sacramento News-Ledger and emailed to interested individuals and agencies including the Yolo County Homeless and Poverty Action Coalition (HPAC), which acts as the local Continuum of Care, and the Bryte and Broderick Community Action Network (BBCAN).

5. Summary of public comments
In January and February 2023, staff held presentations at the Economic Development and Housing (EDH) Commission and Parks, Recreation, and Intergenerational Services (PRIS) Commission, respectively, to announce the availability of CDBG funds and obtain feedback for funding recommendations. The EDH Commission recommended replenishing funds that were reallocated from the 2020 and 2021 Annual Action Plan into the Washington Neighborhood Sidewalk, Lighting and Landscape Improvement Project. The project is still undergoing environmental review and staff noted that it would not be advisable to fund the project until the environmental review was completed. In addition, Mercy Coalition of West Sacramento offered public comment at both commission meetings concerning their proposed Mosaic Village Project, which seeks to expand on their Recovery Café mission to provide a sober living environment, workforce development programs and wellness, mental health and life-skills access Both commissions were supportive using CDBG funds for Mosaic Village. This proposed project is in its’ initial planning stage, but Mercy Coalition and city staff will continue to work together for potential funding for this project in future allocations. Finally, the PRIS Commission recommended projects focusing on outreach for the public to have input on funding activities for the annual action plan. The recommendations received from both Commissions assisted in framing the goals and activities for the 2023 Annual Action Plan.

6. Summary of comments or views not accepted and the reasons for not accepting them All comments received through the citizen participation process are evaluated and closely considered by staff. CDBG funds are limited and not sufficient to fund all projects discussed during public hearings and other community outreach efforts. Many suggested activities are eligible for other funding such as Yolo County CalWorks and the City's newly adopted Measure E which will provide funds for homeless services and projects. Projects proposed for 2023 funding will support the City's 2021-2025 Consolidated Plan and address the most significant needs identified during the citizen participation process.
86 Annual Action Plan 6

7. Summary
Citizen participation is critical to the CDBG planning process to identity the most pressing needs of lower-income neighborhoods and persons.

The City's 2021-2025 Consolidated Plan citizen participation process included extensive outreach to individuals, non-profit organizations, social service agencies and governmental agencies to ensure the most effective use of scarce local resources to affect long-term, substantial change in the lives of lower-income residents of West Sacramento. The citizen participation process for the 2023 Annual Action Plan builds on the consolidated planning process and exceeds the requirements in the City's Citizen Participation Plan.

All comments received through the citizen participation process are evaluated and closely considered by staff. CDBG funds are limited and not sufficient to fund all projects discussed during public hearings and other community outreach efforts. Many suggested activities are eligible for other funding such as Yolo County CalWorks and the City's newly adopted Measure E which will provide funds for homeless services and projects. Projects proposed for 2023 funding will support the City's 2021-2025 Consolidated Plan and address the most significant needs identified during the citizen participation process.
87 Annual Action Plan 7
PR-05 Lead & Responsible Agencies – 91.200(b)

1. Agency/entity responsible for preparing/administering the Consolidated Plan Describe the agency/entity responsible for preparing the Consolidated Plan and those responsible for administration of each grant program and funding source.

Agency Role Name Department/Agency
CDBG Administrator West Sacramento Economic Development & Housing Department
Table 1 – Responsible Agencies
Narrative (optional)
Consolidated Plan Public Contact Information
Isaah Alford, Community Investment Specialist
Economic Development and Housing Department
City of West Sacramento
1110 West Capitol Avenue, 3rd Floor
West Sacramento, CA 95691
(916) 617-4555
[email protected]
88 Annual Action Plan 8
AP-10 Consultation – 91.100, 91.200(b), 91.215(l)

1. Introduction
Provide a concise summary of the jurisdiction’s activities to enhance coordination between public and assisted housing providers and private and governmental health, mental health and service agencies (91.215(l))
The City of West Sacramento Citizen Participation Plan outlines the process for development of the Action Plan. At a minimum, the City must:
 Conduct at least two public hearings;
 Provide presentations to the Economic Development and Housing Commission and the Parks, Recreation and Intergenerational Services Commission; and  Draft an Annual Action Plan and make it available for public review and comment for a 30-day period prior to adoption.

Describe coordination with the Continuum of Care and efforts to address the needs of homeless persons (particularly chronically homeless individuals and families, families with children, veterans, and unaccompanied youth) and persons at risk of homelessness.

The City is an active participant in the Yolo County Homeless and Poverty Action Coalition (HPAC), which acts as the local Continuum of Care, along with the Yolo County Department of Health and Human Services, the Housing Authority of Yolo County (Yolo County Housing), the U.S. Veteran’s Administration and local health, and mental health and service provider agencies. City staff attends monthly HPAC meetings and is a voting member. Additionally, a City Council member sits on the Yolo County 10-Year Homeless Plan Executive Committee, which oversees county-wide homeless efforts.

The City of West Sacramento is signatory to the ten-year plan entitled “One Piece at a Time: Ending and Preventing Homelessness for Yolo County Residents” available at www.yolocounty.org.

The City employs a full-time Homeless Outreach Coordinator who provides outreach, referrals and case management to homeless individuals; and acts as the City’s liaison with Yolo County and homeless service providers. The City is very involved with local developers of affordable housing. A member of the City Council sits on the Yolo County Housing Authority Advisory Board and City staff are available to provide technical assistance as needed to developers. The City has provided financial assistance to a number of affordable housing developers over the years. Recent examples include the development of West Gateway Place, a partnership between Jamboree Housing and the West Sacramento Housing Development Corporation. West Gateway Place Phase 1 opened in February 2017 with 76 affordable apartment homes. The City provided $8.11 million in permanent financing, which includes $1.1 million of State CDBG program income for public infrastructure needed to support the project. A second phase is under development and City staff are working closely with the developer to develop the project. The City has committed over $10 million for WGP II, including HOME Program Income Funds, Housing Trust Funds and a land carry back loan. The project is anticipated to close escrow in March 2023 and break ground in April 2023. Additionally, the City partnered with Mercy Housing California to develop an 85 89 Annual Action Plan 9
units permanent supportive housing project. The City contributed over $3 million in gap financing, including CDBG funds and Housing Trust Funds. The PSH project was completed in December 2021 and is 100% occupied.

Describe consultation with the Continuum(s) of Care that serves the jurisdiction's area in determining how to allocate ESG funds, develop performance standards for and evaluate outcomes of projects and activities assisted by ESG funds, and develop funding, policies and procedures for the operation and administration of HMIS City staff participate in the local Continuum of Care known as the Yolo County Homeless and Poverty Action Coalition (HPAC) to ensure that all homeless activities are coordinated with local service providers, the Yolo County Department of Health and Human Services, the Housing Authority of Yolo County and other community partners.

The City shares in the cost for the Yolo County Homeless Coordinator position, along with Yolo County and the Cities of Davis, Woodland and Winters. There are no emergency shelters located in West Sacramento, however the City provides funding to Fourth and Hope, an emergency shelter in Woodland serving many homeless persons originating from West Sacramento. In 2013, the City assisted Friends of the Mission, a non-profit organization associated with Fourth and Hope, to acquire and rehabilitate four units of permanent supportive housing for formerly homeless persons using NSP3 funding received from the State of California. In the mid-1990s, the City provided State CDBG funding to Shores of Hope (formerly United Christian Centers of Sacramento) for the acquisition and rehabilitation of an 11-unit transitional housing facility which now serves transitional aged homeless youth.

For many years, the City has hosted the quarterly Northern California Homeless Roundtable fostering education and collaboration for service providers throughout the region. As noted above, the City is signatory to the ten-year plan entitled “One Piece at a Time: Ending and Preventing Homelessness for Yolo County Residents” adopted in 2009. The City is assisting with a revision of this document to focus on a coordinated entry system for all agencies and programs assisting homeless persons in Yolo County.

The City employs a full time Homeless Outreach Coordinator who provides outreach, case management, referrals and housing search assistance to at-risk and homeless persons. The Homeless Coordinator is part of a Community Intervention Program, a joint partnership between the City's Police Department and the Yolo County Health and Human Services Department facilitating referrals to services such as medical, mental health, social security, food stamps, substance abuse treatment, financial assistance and job counseling.

2. Describe Agencies, groups, organizations and others who participated in the process and describe the jurisdiction’s consultations with housing, social service agencies and other entities
90 Annual Action Plan 10
Agency/Group/Organization Yolo County Homeless & Poverty Action Coalition Agency/Group/Organization Type Services – Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Anti-poverty Strategy
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The City emails public notices for all CDBG public
hearings and public review periods to the Yolo County
Homeless & Poverty Action Coalition (HPAC), which
then distributes the emails to their members. The City
meets with the Yolo County Homeless & Poverty Action
Coalition (HPAC) monthly. The City will send the draft
2023 Annual Action Plan to HPAC on March 17, 2023.

Agency/Group/Organization West Sacramento Economic Development and Housing Commission
Agency/Group/Organization Type Other government - Local Business and Civic Leaders
What section of the Plan was addressed by
Consultation?
Economic Development
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The City's Economic Development and Housing (EDH)
Commission is composed of seven West Sacramento
residents tasked by the City Council to provide
recommendations regarding affordable housing and
economic development policy issues. The EDH
Commission conducted a public hearing on January 25,
2023 to receive public comments regarding the
availability of 2023 CDBG funds and possible activities for funding.

Agency/Group/Organization West Sacramento Parks, Recreation and Intergenerational Services Commission
Agency/Group/Organization Type Other government - Local Civic Leaders
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
91 Annual Action Plan 11
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The Parks, Recreation and Intergenerational Services
Commission is composed of eight City residents tasked
by the City Council to provide recommendations on
programs, facilities and services serving youth and the elderly; in addition to City recreational facilities and trails. The PRIS Commission received a presentation on
February 7, 2023 regarding the use of CDBG funds to
date and was asked to provide comments on activities
under consideration for 2023 CDBG funding.

Agency/Group/Organization Yolo County Homeless & Poverty Action Coalition Agency/Group/Organization Type Services – Housing
What section of the Plan was addressed by
Consultation?
Housing Need Assessment
Public Housing Needs
Homeless Needs - Chronically homeless
Homeless Needs - Families with children
Homelessness Needs - Veterans
Homelessness Needs - Unaccompanied youth
Homelessness Strategy
Anti-poverty Strategy
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The City emails public notices for all CDBG public
hearings and public review periods to the Yolo County
Homeless & Poverty Action Coalition (HPAC), which
then distributes the emails to their members. The City
meets with the Yolo County Homeless & Poverty Action
Coalition (HPAC) monthly. The City will send the draft
2023 Annual Action Plan to HPAC on March 17, 2023.

Agency/Group/Organization West Sacramento Economic Development and Housing Commission
Agency/Group/Organization Type Other government - Local Business and Civic Leaders
What section of the Plan was addressed by
Consultation?
Economic Development
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The City's Economic Development and Housing (EDH)
Commission is composed of seven West Sacramento
residents tasked by the City Council to provide
recommendations regarding affordable housing and
economic development policy issues. The EDH
Commission conducted a public hearing on January 25,
2023 to receive public comments regarding the
availability of 2023 CDBG funds and possible activities for funding.

Agency/Group/Organization West Sacramento Parks, Recreation and Intergenerational Services Commission
92 Annual Action Plan 12
Agency/Group/Organization Type Other government - Local Civic Leaders
What section of the Plan was addressed by
Consultation?
Non-Homeless Special Needs
Briefly describe how the
Agency/Group/Organization was
consulted. What are the anticipated
outcomes of the consultation or areas for
improved coordination?
The Parks, Recreation and Intergenerational Services
Commission is composed of eight City residents tasked
by the City Council to provide recommendations on
programs, facilities and services serving youth and the elderly; in addition to City recreational facilities and trails. The PRIS Commission received a presentation on
February 7, 2023 regarding the use of CDBG funds to
date and was asked to provide comments on activities
under consideration for 2023 CDBG funding.
93 Annual Action Plan 13
Table 2 – Agencies, groups, organizations who participated Identify any Agency Types not consulted and provide rationale for not consulting The City consulted all agencies known to have an interest in the needs of low-income persons and all agencies identified in the Citizen Participation Plan as required for Action Plan development.

Other local/regional/state/federal planning efforts considered when preparing the Plan Name of Plan Lead Organization How do the goals of your Strategic Plan overlap with the goals of each plan?
Continuum of Care Yolo County Homeless and Poverty Action Coalition (HPAC)
The 2023 Annual Action Plan is consistent
with the Yolo County 10 Year Homeless Plan
completed by HPAC in 2008 entitled One
Piece at a Time: Ending and Preventing
Homelessness for Yolo County Residents. The
Action Plan addresses goals to: 1) Create
permanent housing for people who are
homeless or at-risk of homelessness that is
linked with supportive services; and 2)
Facilitate and streamline access to housing
and housing-related supportive services by
people who are homeless or at-risk of
homelessness. An update to the 2008 10 Year
Homeless Plan is currently in development.

Table 3 – Other local / regional / federal planning efforts Narrative (optional)
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OMB Control No: 2506-0117 (exp. 09/30/2021)
AP-12 Participation – 91.105, 91.200(c)

1. Summary of citizen participation process/Efforts made to broaden citizen participation Summarize citizen participation process and how it impacted goal-setting The City's Economic Development and Housing (EDH) Commission conducted a public hearing on January 25, 2023 to announce the availability of Program Year (PY) 2022 CDBG funding and to receive public comments regarding possible activities for funding. On February 7, 2023, a presentation was made to the City's Parks, Recreation and Intergenerational Services (PRIS) Commission to receive Commission feedback regarding possible activities for funding. On May 5, 2023, the City Council will be conducting a final public hearing to review the Annual Action plan prior to its adoption and provide authorization for submission to HUD for approval.

The Draft Action Plan was be made available to the public for a 30-day review period starting March 17, 2023, and ending April 17, 2023. All public hearings and noticing periods were properly noticed in the West Sacramento News-Ledger and emailed to interested individuals and agencies including the Yolo County Homeless and Poverty Action Coalition (HPAC), which acts as the local Continuum of Care, and the Bryte and Broderick Community Action Network (BBCAN).
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Citizen Participation Outreach
96 Annual Action Plan 16
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Sort Order Mode of Outreach Target of Outreach Summary of response/attendance
Summary of
comments received
Summary of comments
not accepted
and reasons
URL (If
applicable)
1 Newspaper Ad Non-English
Speaking - Specify
other language:

Spanish
Nontargeted/
Broad community
A total of three
newspaper ads were
published. One was
to notice public
hearings, and one
was to notice the 30-
day comment period
for the 2023 Action
Plan. The last will be
notice the public
hearing at the May 3,
2023 Council
meeting.

NA
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2 Public Hearing Non targeted/
Broad community
The Economic
Development and
Housing Commission
recommended
replenishing funds
that were reallocated
from the 2020 and
2021 Annual Action
Plan into the
Washington
Neighborhood
Sidewalk, Lighting
and Landscape
Improvement
Project. The project is
still undergoing
environmental
review and staff
noted that it would
not be advisable to
fund the project until
the environmental
review was
completed.

Mercy Coalition of
West Sacramento
offered public
comment
concerning their
proposed Mosaic
Village Project,
which seeks to
expand on their
Recovery Café
mission to provide
a sober living
environment,
workforce
development
programs and
wellness, mental
health and life-skills
access Both
commissions were
supportive using
CDBG funds for
Mosaic Village. This
proposed project is
in its’ initial
planning stage, but
Mercy Coalition
and city staff will
continue to work
together for
potential funding
for this project in
future allocations.
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3 Internet Outreach Nontargeted/broad
community
For each public
hearing and public
comment period,
notices were
published on the
City's website. These
notices included
information and links
to CDBG program
documents.
4 Email Listservs Local Continuum
of Care
For each public
hearing and noticing
period, the City sent
emails to the
Broderick and Bryte
Community Action
Network, and the
Homeless and
Poverty Action
Coalition.

Table 4 – Citizen Participation Outreach
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Expected Resources
AP-15 Expected Resources – 91.220(c)(1,2)
Introduction
HUD has awarded $518,743 in federal Entitlement CDBG funds to the City of West Sacramento for fiscal year 2023/2024. The City estimates receiving $80,000 in program income from CDBG funded activities completed in the previous years. In addition, the City has obligated $21,000 in CDBG General Admin to the provision of fair housing services. These amounts are not included in the Anticipated Resources table below.

The following funding also is available for housing activities: $2,000,000 of State of California HOME program income; $270,000 of State of California CalHome program income; and $5,100,000 in the City of West Sacramento Housing Trust Fund. It is anticipated that much of this money will be used towards the development of affordable housing at West Gateway Place Phase 2.

Anticipated Resources
Program Source Expected Amount Available Year 1
of
Funds
Uses of Funds
Annual
Allocation:
$
Program
Income: $
Prior Year
Resources:
$
Total:
$
Expected
Amount
Available
Remainder
of ConPlan
$
Narrative Description
CDBG PublicFederalAdmin and
Planning,
Economic
Development,
Housing, Public
Improvements
$518,743 $80,000 598,743 FY 2023/2024 CDBG
allocation of $518,743.

The City anticipates
$80,000 in program
income.

Table 5 - Expected Resources – Priority Table
Explain how federal funds will leverage those additional resources (private, state and local funds), including a description of how matching requirements will be satisfied
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The CDBG program does not require matching funds. However, the City of West Sacramento strives to leverage federal funding with State, local and private sources. As noted above, the City also has State CalHome program income of $270,000 and $5,100.000 of local funds in the City’s Housing Trust Fund. It is anticipated that much of this money will be used towards the development of affordable housing at West Gateway Place Phase 2. The City uses local funds including General Fund and Measure N to pay for the City’s Homeless Coordinator and towards a portion of the salary of the Yolo County Homeless Coordinator and overhead at the Fourth and Hope homeless shelter.

In recent years, the City has used Project Homekey funds (a combination of federal and State funds for COVID-19 relief) to purchase a 40-unit motel and converted it to interim housing for homeless persons over age 65 or with health issues placing them at high risk of the COVID-19 virus.

The City provided land for the Mercy Housing 8- unit permanent supportive housing project, in addition to local Housing Trust Funds and CDBG funds in support of the development. The City assisted with applications for a State of California No Place Like Home grant, and private foundation donations from Sutter Health and Partnership Health Plan of California. Yolo County Housing provided 40 project-based vouchers to the project.
101
Annual Action Plan 21
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If appropriate, describe publicly owned land or property located within the jurisdiction that may be used to address the needs identified in the plan The City owned a parcel at 825 Delta Lane which it sold to the developer of West Gateway Place affordable housing phase 1 for the development of 77 units of affordable housing. The City still owns the adjacent parcel which is set aside for development of phase 2 of the project.

The City provided both land and CDBG funds in support of the development of an 85-unit permanent supportive housing project at 1801 West Capitol Avenue for homeless persons with disabilities. The project, a collaboration between Mercy Housing and Yolo County Housing, will operate on a low-barrier entry housing first model. The project was completed and housed in full capacity in December 2021.

Most of the remaining City owned parcels are not appropriate for residential or facility development due to location, size constraints or contamination issues. However, the City will continue to seek usable sites, when available.

Discussion
The City's federal Entitlement CDBG funds are only a portion of total funding allocated to serving the needs of low-income residents and neighborhoods. CDBG funds are allocated to projects where the funding can be used most efficiently, while more flexible funding sources are used for other critical service and infrastructure needs.
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Annual Goals and Objectives
AP-20 Annual Goals and Objectives
104
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Goals Summary Information
Sort Order Goal Name Start
Year
End
Year
Category Geographic
Area
Needs
Addressed
Funding Goal Outcome Indicator
1 Construct
infrastructure
improvements in
low-income
neighborhoods
2023 2024 Affordable
Non-Housing
Community
Development
Ageing and
Undersized
and improving
Infrastructure
Serving Lowand ModerateIncome
Neighborhoods
$400,000
2 Address the
supportive
services needs of
persons
experiencing
homelessness
and those at risk
of homelessness
2023 2024 Non-Housing
Community
Development
Address the
supportive
services needs
of persons
experiencing
homelessness
and those at
risk of
homelessness
$78,995
3 Provide Fair
Housing Services
for low to
moderate
individuals
2023 2024 Affordable
Housing
NonHomeless
Special
Needs
Affirmatively
Further Fair
Housing Choice
$21,000
Table 6 – Goals Summary
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Goal Descriptions
1 Goal Name Construct infrastructure improvements in low-income neighborhoods Goal
Description
Up to $400,000 will be used to support the installation of materials for the Washington and Broderick Lighting and Safety Improvement Project. This Washington and Broderick Lighting and Safety Improvement Project will improve pedestrian safety and driver visibility throughout the Washington and Broderick neighborhoods (Census Tract 101.01) in the City of West Sacramento. To accomplish this, the proposed project will upgrade existing streetlights to enhance the visibility of pedestrians, and will also include the addition of video detection at various traffic signal locations to improve driver and pedestrian safety. In addition, the project will also include upgrades to the traffic signal hardware within the Washington and Broderick neighborhoods (Census Tract 101.01).

Goal Name Address the supportive services needs of persons experiencing homelessness and those at risk of homelessness 2 Goal
Description
The goal supportive services for the Homekey program are to get people stabilized and moved into permanent housing. It is anticipated that the project will serve 60 homeless households in 2023/2024. The goal of the supportive housing services for Homekey Program participants is to provide the necessary services like housing navigation, case management and health services which will allow them to achieve self-sufficiency. The goal of the Homekey Program is to find a permanent housing solution for program participants
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Projects
AP-35 Projects – 91.220(d)
Introduction
The City's Action Plan will fund public infrastructure activities to low- and moderate-income residents.

Infrastructure activities will include improvements to streets and sidewalks, provide ADA access, and bike/pedestrian upgrades to the Washington and Broderick neighborhoods (Target Area CT 101.01).

Projects
# Project Name
1 Washington and Broderick Lighting and Safety Project
2 Homekey Supportive Services at 817 West Capitol Ave
3 2023 General Administration and Planning
Table 7 - Project Information
Up to $400,000 will be used to support the installation of materials for the Washington and Broderick Lighting and Safety Improvement Project.

This Washington and Broderick Lighting and Safety Improvement Project will improve pedestrian safety and driver visibility throughout the Washington and Broderick neighborhoods (Census Tract 101.01) in the City of West Sacramento. To accomplish this, the proposed project will upgrade existing streetlights to enhance the visibility of pedestrians, and will also include the addition of video detection at various traffic signal locations to improve driver and pedestrian safety. In addition, the project will also include upgrades to the traffic signal hardware within the Washington and Broderick neighborhoods (Census Tract 101.01).

The City continues to administer the Homekey program at 817 West Capitol Ave and will allocate $78,995 in CDBG funds for supportive services.

In December 2020, the City purchased the 40-unit Rodeway Inn to serve homeless individuals susceptible to the COVID-19 virus. The City used CDBG program income, local Measure E funds, federal Coronavirus Relief Funds and State of California Homekey Program funds to provide noncongregate interim housing for persons experiencing homelessness. 107
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Describe the reasons for allocation priorities and any obstacles to addressing underserved needs The Washington and Broderick Lighting and Safety Improvement Project meets the CDBG Low/Mod Area Benefit Objective because it will primarily benefit the low-income residents of Census Tract 101.01 and will improve pedestrian safety and driver visibility throughout the Washington and Broderick neighborhoods.

The supportive services for the Homekey program will help program participants get stabilized and moved into permanent housing. It is anticipated that the project will serve 60 homeless households in 2023/2024. 108
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AP-38 Project Summary
Project Summary Information
Project Name Washington and Broderick Lighting and Safety Improvement Project Target Area Washington, Broderick and Bryte Neighborhoods – Local Target Area Goals Supported Improve Infrastructure in Low/Mod Neighborhoods Needs Addressed Aging and Undersized Neighborhood Infrastructure (CT101.01) Funding CDBG: $ 400,000
Description The Washington and Broderick Lighting and Safety Improvement Project will allocate $400,000 of CDBG funds to improve pedestrian safety and driver visibility throughout the Washington and Broderick neighborhoods.

Target Date
Estimate the number and type
of families that will benefit
from the proposed activities
Census Tract 101.01 is a Low-Income Zone and residents of this area are the primary users that will benefit from the proposed activities.

Location Description The location of the project will be located within Census Tract 101.01 in the Washington and Broderick neighborhood.

Planned Activities The planned activities will include replacing and updating street and traffic lights, in addition to installation of some security cameras.

Project Name Homekey Supportive Services at 817 West Capitol Ave Target Area
Goals Supported Provide Supportive Services for Homeless Persons Needs Addressed Housing Instability and Homelessness
Funding CDBG: $ 78,995
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Description The City continues to administer the Homekey program at 817 West Capitol Ave and will allocate $78,995 in CDBG funds for supportive services. In December 2020, the City purchased the 40-unit Rodeway Inn to serve homeless individuals susceptible to the COVID-19 virus. The City used CDBG program income, local Measure E funds, federal Coronavirus Relief Funds and State of California Homekey Program funds to provide non-congregate interim housing for persons experiencing homelessness.

Target Date
Estimate the number and type
of families that will benefit
from the proposed activities
It is anticipated that the project will serve 60 homeless households in 2023/2024.

Location Description 817 W Capitol Ave, West Sacramento, CA 95691 is where activities will be undertaken Planned Activities The supportive services for the Homekey program will help program participants get stabilized and moved into permanent housing.

Project Name 2023 General Administration and Planning
Target Area
Goals Supported Provide Supportive Services for Homeless Persons Needs Addressed Housing Instability and Homelessness
Funding CDBG: $ 119,748
Description General administration and planning of the CDBG program and planning activities associated with CDBG eligible activities.

Target Date
Estimate the number and type
of families that will benefit
from the proposed activities
Location Description
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Planned Activities Up to $119,748 will be used for program administration activities including reporting to HUD, conducting environmental review of CDBG funded projects, planning activities such as developing the Annual Action Plan, and affirmatively furthering fair housing by providing fair housing counseling services to residents of West Sacramento. The City is limited to no more than 20% of its annual allocation and program income for general program administration 111
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AP-50 Geographic Distribution – 91.220(f)
Description of the geographic areas of the entitlement (including areas of low-income and minority concentration) where assistance will be directed The Washington and Broderick Lighting and Safety Improvement Project will also take place in Census Tract 101.01, which is a low-income census tract in the City.

Minority populations are disbursed throughout the City and the Analysis of Impediments concludes that there are no Census Tracts that meet the HUD definition of a racially or ethnically concentrated areas of poverty (R/ECAP). However, there are Census Tracts with relatively higher concentrations of minority residents, based on the 2019 ACS. Racial disbursement in Census Tract 101.01 is close to the average found throughout the City. However, the area has a significantly higher percentage of Hispanic residents at 51.4%, compared to the entire City at 30.1%.

Geographic Distribution
Target Area Percentage of Funds
Washington and Broderick Neighborhoods 65
Table 8 - Geographic Distribution
Rationale for the priorities for allocating investments geographically For decades, the Washington neighborhood (Census Tract 101.01) has been a low-income area challenged with aging infrastructure, underutilized properties, derelict buildings, contaminated parcels (brownfields) and a lack of economic vitality. The City was awarded a HUD Community Challenge Planning Grant for Sustainable Community Development to develop strategies intended to enhance the quality of life for Washington residents by shifting development patterns towards compact, transitserved, mixed-use infill development to revitalize and stimulate private investment in the neighborhood.

The Washington Realized plan includes an analysis of homeless issues, future housing affordability and employment needs based on planned infill development in the Washington neighborhood. The plan outlines infrastructure improvements needed to support this type of development and provides strategies to fulfill affordable housing needs, minimize overconcentration of poverty, strengthen housing security for vulnerable households, enhance employability of existing residents and provide a ready workforce for future retail and small business development. The planning process included many hours of public engagement with Washington residents and business owners. Meetings were designed to build participants’ knowledge and capacity to advocate for equitable and inclusive solutions to future growth.

The Washington neighborhood is poised for high density, infill development in the near future. The Washington plan identifies over $63 million in infrastructure improvements needed to fulfill the needs of future development. To mitigate the negative effects of gentrification and to position low-income families to benefit from economic renewal in the area, the Washington plan recommends producing an additional 100 units of affordable housing; providing educational, job training and entrepreneurship 113
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opportunities; and encouraging asset-building activities. CDBG funding will be a component of this strategy, although other funding sources are needed to complete the goals of the plan. For the strategy to be effective, the City must implement the plan immediately before the effects of development begin to affect vulnerable neighborhood residents.

Discussion
The Washington and Broderick neighborhoods fall within the 101.01 Census Tract, which is designated as a low-income Census Tract. The area is challenged with aging infrastructure, underutilized properties, derelict buildings, contaminated parcels (brownfields) and a lack of economic vitality. Since 2016, the City has allocated CDBG funding, and other local and state funds, to various activities within Census Tract 101.01 to improve the lack of and aging infrastructure. 114
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Affordable Housing
AP-55 Affordable Housing – 91.220(g)
Introduction
In California, the most significant barrier to affordable housing development is the cost of housing relative to household income. Bridging the gap between the two requires a considerable amount of subsidy. The City of West Sacramento has developed housing policies to encourage the development of affordable housing for lower-income residents. Despite the City’s policies, development of affordable housing is a lengthy and costly process. Multiple funding sources are usually must be “layered” for each project. Conflicting requirements between the various funding sources can result in costly delays and escalating construction costs. The cost of land, land use restrictions, development impact fees, environmental analysis and mitigation, federal and State prevailing wage also have an impact on the cost of development.

One Year Goals for the Number of Households to be Supported Homeless 60
Non-Homeless
Special-Needs
Total 60
Table 9 - One Year Goals for Affordable Housing by Support Requirement One Year Goals for the Number of Households Supported Through Rental Assistance
The Production of New Units
Rehab of Existing Units
Acquisition of Existing Units
Total
Table 10 - One Year Goals for Affordable Housing by Support Type Discussion
The City continues to administer the Homekey program at the former Rodeway Inn. In December 2020, the City purchased the 40-unit Rodeway Inn to serve homeless individuals susceptible to the COVID-19 virus. The City used CDBG program income, CDBG CARES Act (CDBG-CV), local Measure E funds, federal Coronavirus Relief Funds and State of California Homekey Program funds to provide non-congregate interim housing for persons experiencing homelessness. The goal of the program is to get people stabilized and moved into permanent housing. It is anticipated that the project will serve 60 homeless households in 2023/2024.

The City has committed State of California HOME program income and local Housing Trust Fund money the development of 60 units of affordable housing at West Gateway Place Phase 2. The project is in the development phase but is not expected to be under construction in program year 2023/2024.
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AP-60 Public Housing – 91.220(h)
Introduction
Actions planned during the next year to address the needs to public housing Yolo County Housing has applied for the HUD Rental Assistance Demonstration program (RAD) to preserve affordable housing in the jurisdiction. As part of the application process, Yolo County Housing has received a Commitment to Enter into a Housing Assistance Payment contract from HUD. RAD, or a similar repositioning strategy as approved by HUD, will allow the housing authority to convert public housing into a more sustainable financial framework and enable the agency to address deferred maintenance needs of the properties. In addition, repositioning allows for the public housing projects to transition into mixed income developments where feasible.

Actions to encourage public housing residents to become more involved in management and participate in homeownership
Yolo County Housing administers a Family Self Sufficiency Program that enables HUD-assisted families to increase their earned income and reduce their dependency on welfare assistance and rental subsidies.

If the PHA is designated as troubled, describe the manner in which financial assistance will be provided or other assistance
Not Applicable. HUD has designated the Yolo County Housing Authority as a high performing agency.

Discussion
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AP-65 Homeless and Other Special Needs Activities – 91.220(i) Introduction
The City of West Sacramento is an active member of the Yolo County Homeless and Poverty Action Coalition (HPAC), the local Continuum of Care organization. The City works with HPAC member agencies to provide outreach, assessment, case management, supportive services, interim housing and permanent supportive housing for at-risk and chronically homeless individuals and families.

Describe the jurisdictions one-year goals and actions for reducing and ending homelessness including
Reaching out to homeless persons (especially unsheltered persons) and assessing their individual needs
The City’s Homeless Coordinator is embedded in the Police Department and works closely with Yolo County and other service providers to address the needs of persons experiencing homelessness in West Sacramento. The Homeless Coordinator primarily works “in the field” and often makes first contact with unsheltered individuals and families. The Coordinator is tasked with intake assessments, referrals to needed services, case management, and assistance with gaining permanent housing situations. Homeless families with children are referred to Yolo County CalWORKs program to access the services and assistance they provide. Individuals without children do not qualify for CalWORKs and are the focus of the Homeless Coordinator’s case management services.

Addressing the emergency shelter and transitional housing needs of homeless persons The City of West Sacramento has taken a multi-modal approach to addressing the impact of homelessness. As noted above, the City’s Homeless Coordinator is the first point of contact for most persons experiencing homelessness. In addition, the City funds a portion of the Yolo County Homeless Coordinator position and pays towards overhead at the Fourth and Hope Homeless Shelter in Woodland (formerly known as the Yolo Wayfarer Center). Many of the shelter’s residents originate from West Sacramento. Shores of Hope (formerly known as Broderick Christian Center) operates 11 units of interim housing in West Sacramento for youth transitioning out of foster care or who have been victims of trafficking. The City purchased, rehabilitated and gave the units to Shores of Hope in the 1990s.

In partnership with Yolo County, the City purchased the 40-unit Rodeway Inn to serve homeless individuals susceptible to the COVID-19 virus in 2020. The City used CDBG program income, CDBG-CV and State of California Homekey funds to provide non-congregate interim housing for persons experiencing homelessness who are in high-risk categories.

Helping homeless persons (especially chronically homeless individuals and families, families with children, veterans and their families, and unaccompanied youth) make the transition to permanent housing and independent living, including shortening the period of time that individuals and families experience homelessness, facilitating access for homeless individuals and families to affordable housing units, and preventing individuals and families who were 117
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recently homeless from becoming homeless again
In addition to the City's Homeless Coordinator noted above, the Yolo Family Resource Center (FRC) assists individuals and families to access the support and resources needed to encourage health, stability and self-sufficiency. The FRC operates a HUD funded Rapid-Rehousing program to help at risk individuals and families avoid becoming homeless. Shores of Hope provides employment counseling, and job training to extremely low-income persons. Member agencies of HPAC (the Continuum of Care) work closely with institutions to minimize the incidence of discharge into a homeless situation.

Helping low-income individuals and families avoid becoming homeless, especially extremely low-income individuals and families and those who are: being discharged from publicly funded institutions and systems of care (such as health care facilities, mental health facilities, foster care and other youth facilities, and corrections programs and institutions); or, receiving assistance from public or private agencies that address housing, health, social services, employment, education, or youth needs.

In addition, a portion of 2023 CDBG funding was allocated towards fair housing services that included counseling and landlord/tenant dispute resolution services to provide a complementary approach towards achieving the goal of reducing the incidence of homelessness. Resolving issues between vulnerable households and their landlords before they escalate to the point of an eviction can help many to maintain housing security.

Discussion
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AP-75 Barriers to affordable housing – 91.220(j)
Introduction:

In California, the most significant barrier to affordable housing development is the cost of housing relative to household income. Bridging the gap between the two requires a considerable amount of subsidy. The City of West Sacramento has developed housing policies to encourage the development of affordable housing. Despite the City’s policies, development of affordable housing is a lengthy and costly process. Multiple funding sources are usually must be “layered” for each project. Conflicting requirements between the various funding sources can result in costly delays and escalating construction costs. Land use restrictions, development impact fees, environmental analysis and mitigation, federal and State prevailing wage also have an impact on the cost of development.

Actions it planned to remove or ameliorate the negative effects of public policies that serve as barriers to affordable housing such as land use controls, tax policies affecting land, zoning ordinances, building codes, fees and charges, growth limitations, and policies affecting the return on residential investment
The cost of land, development and construction is the most difficult barrier to the creation of affordable housing in West Sacramento. To address this barrier, the City created a Housing Trust fund that has provided financial assistance to 161 units of affordable housing since inception in 2014. Additional Housing Trust Fund money has been committed to the development of 60 units of affordable housing at the West Gateway Place Phase 2 project. City staff provide support to developers of affordable housing and assist with federal and State funding applications if needed.

In 2014, the City adopted an inclusionary housing ordinance that requires developers of multifamily projects to make 5% of units affordable to Very Low-Income households and 5% to Low-Income Households. For sale projects must make 10% of units available to Low-Income Households. Inclusionary units are generally required to be built onsite and disbursed to avoid over-concentration. The ordinance allows developers to propose an alternative such as payment of in-lieu fees to be placed in the City’s Housing Trust Fund.

The City’s zoning ordinance provides for a wide range of housing to meet the needs of households across a broad spectrum of income levels. The ordinance allows residential development in both residential and commercially zoned areas. Four residential zoning designations allow single family development by right, one allows it with a minor use permit, and one allows with a conditional use permit. Three residential zoning designations allow multifamily development by right. The Central Business District, Commercial, Mixed-Use and Waterfront zoning designations allow residential development. The City provides a “density bonus” which encourages the production of lower-income and senior housing.

Discussion:

The City is currently in the process of updating the Housing Element to the General Plan. The Housing Element to the General Plan addresses housing needs, affordability, availability, condition of housing stock and constraints to housing development. The 2021 Housing Element Update focuses on the concept of fostering “complete communities” that link housing with access to public and private services, jobs and a variety of mobility choices. The Housing Element Update encourages community design supporting active lifestyles and social interaction. 119
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AP-85 Other Actions – 91.220(k)
Introduction:

One of the primary obstacles to meeting underserved needs of residents is the availability of funding. The City actively seeks additional funding opportunities and will continue to do so when funds are available. The City collaborates with private, non-profit and governmental partners to maximize benefits to needy and vulnerable residents.

Actions planned to address obstacles to meeting underserved needs The most significant need in West Sacramento is housing affordable to the lowest income residents. The City’s inclusionary housing ordinance requires developers of multifamily projects to make 5% of units affordable to Very Low-Income households and 5% to Low-Income Households. For sale projects must make 10% of units available to Low-Income Households.

Inclusionary units are generally required to be built onsite and disbursed to avoid overconcentration. The ordinance allows developers to propose an alternative such as payment of inlieu fees to be placed in the City’s Housing Trust Fund.

The City’s zoning ordinance provides for a wide range of housing to meet the needs of households across a broad spectrum of income levels. The ordinance allows residential development in both residential and commercially zoned areas. Four residential zoning designations allow single family development by right, one allows it with a minor use permit, and one allows with a conditional use permit. Three residential zoning designations allow multifamily development by right. The Central Business District, Commercial, Mixed-Use and Waterfront zoning designations allow residential development. The City provides a “density bonus” which encourages the production of lower-income and senior housing.

Actions planned to foster and maintain affordable housing The City works closely with developers of affordable housing interested in creating new housing opportunities in West Sacramento. The City has obligated $1,400,000 of State of California HOME program income and $1,100,000 in local funds from the Housing Trust Fund for future development of affordable housing.

The City’s Owner-Occupied Housing Rehabilitation Program provides assistance to Low- and Moderate-Income homeowners to maintain their homes.

Actions planned to reduce lead-based paint hazards
The City requires all construction assisted with CDBG or other federal housing funds to comply with HUD lead-based paint hazard reduction requirements. Over the years, the City has provided assistance to 227 lower-income homeowners through the Owner-Occupied Housing Rehabilitation Program. Homes of an age that places them at-risk of lead-based pain contamination are provided testing and abatement assistance, when appropriate. At this time, the City does not have funding for the program, but anticipates securing a funding source and reinstating the program during the five-term term of this plan.

The City provides support and technical assistance to owners of affordable multifamily units seeking financing for rehabilitation of their properties. The City applies for funding on behalf of an affordable project or will provide local funds when available. Lead-based paint testing and abatement are funded, when appropriate.
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Actions planned to reduce the number of poverty-level families As an active member of the Yolo County Homeless and Poverty Action Coalition (HPAC), the City supports non-profit, for-profit, governmental and faith-based organizations providing services to the neediest residents of the community. Each year, the City provides funding towards the salary of county staff assigned to administer HPAC and to homeless shelter at Fourth & Hope located in Woodland.

In 2019, the City participated with HPAC, Yolo County, and the cities of Davis, Woodland and Winters to develop the Yolo County Plan to Address Homelessness. The plan establishes a set of solutions to improve and expand the system of care across the county which focuses on strengthening the homeless crisis response system with an emphasis on developing prevention services; increasing affordable housing options for the most vulnerable; stabilizing and maintaining physical and behavioral health for those with the highest needs; and examining systems-level coordination and identifying opportunities for improved partnership.

The West Sacramento Homerun program provides access to high-quality learning for children of all income levels and financial assistance for post-secondary education and training. The Summer STEPS program has been integrated into the Homerun and provides opportunities for youth to develop valuable workplace skills. The goal of the Homerun program is to prepare youth to enter adulthood with the skills needed to obtain meaningful employment, start new businesses and raise thriving families in West Sacramento
Actions planned to develop institutional structure
The City of West Sacramento is a participating member of the Yolo County Homeless and Poverty Action Coalition (HPAC). The HPAC provides leadership on homeless issues and acts as the Continuum of Care (CoC) for West Sacramento, Davis, Woodland, Winters and the unincorporated portions of Yolo County. HUD tasks the CoC to promote community-wide planning and strategic use of resources to address the many needs of homeless individuals and families. The HPAC is working towards a more structured governance model to ensure that homeless service agencies continue to receive HUD funding. The City will remain a voting member under the new CoC structure and will continue to be an active supporter of HPAC efforts.

Actions planned to enhance coordination between public and private housing and social service agencies
The City will continue to be an active participant in the Yolo County Homeless and Poverty Action Coalition (HPAC) as it facilitates coordination between public and private housing and social service agencies serving lower-income and homeless individuals and families. The City's Homeless Coordinator acts as a liaison between the City's housing programs, the Police Department, Yolo County Department of Health and Human Services and other social service agencies. The Homeless Coordinator is co-located at the Police Department, just across the street from Yolo County offices, to expedite referrals to needed services and to coordinate service delivery.

Discussion:

The City of West Sacramento participated in the Sacramento Valley Analysis of Impediments to Fair Housing Choice (AI), a planning process for local governments and public housing agencies to take meaningful actions to overcome historic patterns of segregation, promote fair housing 121
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choice, and foster inclusive communities that are free from discrimination. The City will provide CDBG funds to provide fair housing counseling and education as recommended in the study. 122
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Program Specific Requirements
AP-90 Program Specific Requirements – 91.220(l)(1,2,4)
Introduction:

As a recipient of CDBG funds from HUD, the City of West Sacramento is required to present the following information regarding funds to be available during program year 2023/2024. Program income anticipated to be received by the end of program year 2023/2024 was allocated to projects in the City’s 2023/2024 Annual Action Plan. West Sacramento does not have any Section 108 loan guarantees, urban renewal settlements, funds returned to the CDBG line of credit with the U.S Treasury or float funded activities. 123
Attachment 2
HUD Area Median Household Income for Yolo County
124
Attachment 3
-
*
*
Census Tract 101.01, Yolo, CA
Census Tract in:West Sacramento CA 95605,Yolo County, CA,California United States 6,796
Population

1.2 square miles
5,450.4 people per square mile
Census data: ACS 2019 5-year unless noted
Brod rick
Traffic Signal/Streetlight - Health and Safety
Project Area

CAPITAL PROJECTS

DEPARTMENT
=.o W. Capitol Ave. Phone: (916)617-498o
West. Sacramll!,nto, Ca Fax: (916) 374-9695
Streetlights
With signal,Rate,Luminaire
No,, (2)
¥ No,,HPS (2)
¥ No, ,LED (2)
◊ No,<Null>,LED (11)
No,LS2-A (CITY), (22)
No,LS2-A (CITY),HPS ( 128)
◊ No,LS2-A (CITY),LED (30)
◊ No,LS2-C (Cln'/PG&E),LED (9)
""
Yes,,HPS (4)
Yes,<Null>-,HPS (2)
Yes,LS2-A (Cln'), (1)
Yes,LS2-A (Cln'),HPS (16)
_, Yes,LS2-C (CITY/PG&E),HPS (2)
r=_,! Project area
This mdp h.a5 been compiled usinga
combinati.onofr=urd rrutps, tax
a:sse.so:r':i Ia]ps, andas-built:s and i:s
intendffi for info:nnation onlyand shouJd
not be used for legal descriptions.
*
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125