CITY OF WEST SACRAMENTO CITY COUNCIL AND
WEST SACRAMENTO REDEVELOPMENT AGENCY AND
WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
MAY 3, 2023 AGENDA
Martha Guerrero, Mayor
Quirina Orozco, Mayor Pro Tem
Norma Alcala, Council Member
Dawnté Early, Council Member
Verna Sulpizio Hull, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento
GENERAL ADMINISTRATION FUNCTION – PART I
1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.
According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.
PRESENTATIONS
2. City Manager's Office
PROCLAMATION OF THE WEST SACRAMENTO CITY COUNCIL RECOGNIZING MAY 4, 2023
AS THE BIG DAY OF GIVING IN WEST SACRAMENTO
3. City Manager's Office
PRESENTATION BY SACRAMENTO-YOLO MOSQUITO & VECTOR CONTROL DISTRICT
CONSENT AGENDA
4. Capital Projects
Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
CONSIDERATION OF ADOPTION OF RESOLUTION 23-25 AMENDING THE CAPITAL
IMPROVEMENT PROGRAM (CIP) AND APPROVAL OF CONTRACT AWARD TO THE DESIGN BUILD INC. FOR THE MECHANICAL LAB BUILDING UPGRADES PROJECT (CIP 22036) Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 23-25 amending the Capital Improvement Program (CIP) and to approve a contract award to The Design Build Inc. for the upgrade of the mechanical lab building at the George Kristoff Water Treatment Plant (CIP 22036).
Recommendation: Staff respectfully recommend that the City Council: (1) Find that the Mechanical Lab Building Upgrades Project (CIP 22036) is exempt from review under California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines § 15301(d) (Existing Facilities); (2) Adopt Resolution 23-25 approving an amendment to the Capital Improvement Program budget by transferring funds from the WTP Sludge Collector Replacement Project (CIP 21036) to the Mechanical Lab Building Upgrade Project (CIP 22036); (3) Approve and authorize the City Manager, or his designee, to execute a contract with The Design Build Inc. for $48,725; and (4) Authorize the City Manager, or his designee, to execute amendments or change orders up to 15% ($7,309) of the Contract value.
5. Community Development
CONSIDERATION OF AWARD OF CONTRACT WITH FREEWIRE TECHNOLOGIES FOR ELECTRIC VEHICLE SUPPLY EQUIPMENT, AMENDMENT NO. 3 TO KIMLEY-HORN AND
ASSOCIATES PROFESSIONAL SERVICES CONTRACT, AND APPROVAL OF RESOLUTION 23-36 ALLOCATING $99,495.66 FOR THE CITY OF WEST SACRAMENTO’S PLUG-IN PARTNERSHIP PROGRAM (CIP 11036)
Objective: The purpose of this report is to provide the City Council with sufficient information to award a contract to FreeWire Technologies, for the procurement of electric vehicle supply equipment. The City will use Sourcewell Cooperative Purchasing Agreement No. #042221-FRE.
The procurement of the electric vehicle supply equipment includes 5-year on-site warranty, maintenance support, and connectivity of the electric vehicle supply equipment for the City of West Sacramento’s Plug-In Partnership Program (CIP 11036). Additionally, an amendment to the KimleyHorn professional services contract is presented for consideration to complete redesign of the PiP sites for the FreeWire Technologies equipment and provide construction administration services.
Recommendation: Staff respectfully recommends that the City Council: (1) Approve and authorize the City Manager, or designee, to execute all contract(s) and purchase order(s) for up to $221,849.30 with FreeWire Technologies related to the purchase of electric vehicle supply equipment for the Plug-In Partnership Program; (2) Authorize the City Manager or his designee to execute amendments or change orders up to 10% of the purchase order ($22,184.93); (3) Approve and authorize the City Manager, or designee, to execute Contract Amendment No. 3 with KimleyHorn and Associates Inc. for $24,000 to include the additional work related to the design phase of FreeWire Technologies electric vehicle supply equipment and construction administration as part of the Plug-In Partnership Program; (4) Approve Resolution 23-36 authorizing the appropriation and transfer of $99,495.66 from the Measure E (Fund 110) for costs related to the equipment and installation of FreeWire Technologies electric vehicle supply equipment and $9,000 for the previously awarded 2021 YSAQMD Clean Air grant; and (5) Authorize the City Manager, or the City Manager’s designee, to execute non-substantive changes or modifications to the purchase orders or contracts with FreeWire Technologies and with Kimley-Horn, with approval from the City Attorney.
6. Finance
CONSIDERATION OF RATIFICATION OF THE CITY'S PARTICIPATION IN NATIONAL OPIOID
SETTLEMENT AGREEMENTS WITH TEVA, ALLERGAN, WALGREENS, WALMART, AND CVS
AND PROPOSED CALIFORNIA STATE SUBDIVISION AGREEMENTS RELATED TO SAME Objective: The purpose of this item is to seek City Council ratification for the City to join ten agreements related to the national opioid settlement.
Recommendation: Staff respectfully recommends that the Council ratify the City's participation in the ten agreements related to the national opioid settlement:(1) Teva Settlement, (2) Allergan Settlement, (3) Walgreens Settlement, (4) Walmart Settlement, (5) CVS Settlement, (6) California State Subdivision Agreement – Teva, (7) California State Subdivision Agreement – Allergan, (8) California State Subdivision Agreement – Walgreens, (9) California State Subdivision Agreement – Walmart, and (10) California State Subdivision Agreement – CVS.
7. City Manager's Office
CONSIDERATION OF FOLLOW-UP RESPONSE TO YOLO COUNTY GRAND JURY REPORT ON INSPECTING THE INSPECTORS: HIRING PRACTICES AT CITY OF WEST SACRAMENTO,
BUILDING DIVISION
Objective: The objective of this report is to seek City Council authorization on a follow-up response to a report from the Yolo County Grand Jury titled “Inspecting the Inspectors: Hiring Practices at City of West Sacramento, Building Division.”
Recommendation: Staff respectfully recommends that the City Council review and authorize the attached follow-up response to the Yolo County Grand Jury report titled “Inspecting the Inspectors:
Hiring Practices at City of West Sacramento, Building Division.”
PUBLIC HEARINGS
8. Community Development
PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 23-30 ADOPTING ELECTRIC
VEHICLE CHARGING FEES IN THE CITY BOOK OF FEES
Objective: The objective of this report is to provide information for the purpose of conducting a public hearing for Council consideration of Resolution 23-30 adopting Electric Vehicle Charging Fees in the Book of Fees.
Recommendation: Staff respectfully recommends that the City Council: (1) Conduct a public hearing; (2) Adopt Resolution 23-30 adopting Electric Vehicle Charging Fees in the Book of Fee; (3) Adopt a City of West Sacramento Employee Electric Vehicle Charging Program; and (4) Direct staff to return to City Council with an Electric Vehicle Charging Equity Program for consideration prior to implementation.
9. Economic Development & Housing
PUBLIC HEARING TO CONSIDER RESOLUTION 23-32 ADOPTING THE 2023-2024 ANNUAL
ACTION PLAN FOR THE COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM Objective: The objective of this report is to provide the Council with information necessary to conduct a public hearing to receive comments and to adopt the 2023-2024 Annual Action Plan for the use of federal Community Development Block Grant (CDBG) funding.
Recommendation: Staff respectfully recommends that the City Council conduct the public hearing and, upon closing the public hearing, approve Resolution 23-32 adopting the 2023-2024 Annual Action Plan for the use of federal CDBG funding.
10. Fire
PUBLIC HEARING TO CONSIDER OBJECTIONS TO THE PROPOSED REMOVAL OF WEEDS Objective: The purpose of this hearing is to consider the objections of any parcel owner with respect to being included in the weed abatement program. Property owners have the option of voluntarily clearing the lots themselves prior to May 12, 2023, to avoid the special assessment tax against the parcel(s).
Recommendation: Staff respectfully recommends that the City Council conduct the public hearing to consider objections to the proposed removal of weeds and direct staff to proceed with the 2023 weed abatement program.
11. Finance
PUBLIC HEARING AND CONSIDERATION OF RESOLUTION 23-18 AMENDED AND
RESTATED RESOLUTION TO CONFIRM PARTICIPATION IN THE STATEWIDE COMMUNITY
INFRASTRUCTURE PROGRAM (SCIP)
Objective: This item includes a brief staff presentation regarding the California Statewide Communities Development Authority (“CSCDA”) and participation in the Statewide Community Infrastructure Program (“SCIP”), which is sponsored by CSCDA, followed by City Council discussion, a public hearing to take public testimony on SCIP and bonds to be issued by CSCDA, and consideration of an Amended and Restated Resolution making certain findings and authorizing certain matters necessary for the City of West Sacramento (the “City”) to confirm its participation in SCIP. This report requests authorization to add an additional public financing tool for private developers looking at financing public infrastructure within the City.
Recommendation: Staff respectfully requests that the City Council: (1) Conduct a public hearing; (2) Adopt the proposed Amended and Restated Resolution 23-18; (3) Approve the form of the Acquisition Agreement , whereby the City acquires public improvements financed through the SCIP Program; and (4) Authorize the City Manager, the Finance Director, or the Finance Manager or designee thereof, to execute all documents and take any and all actions necessary and appropriate to carry out the intent of this resolution.
REGULAR AGENDA
NONE
GENERAL ADMINISTRATION FUNCTION – PART II
12. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco EIFD Public Financing Authority----------------------------------------------------Vacant, Alternate - Vacant League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Guerrero; Alternate - Early Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull Water Resources Association --------------------------------------------------Sulpizio Hull; Alternate - Early West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo County Transportation District -------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency------------------------------------------------Sulpizio Hull
COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board ---------------Vacant
13. COUNCIL APPOINTMENTS, REAPPOINTMENTS, REMOVALS TO/FROM CITY AND NONCITY BOARDS AND COMMISSIONS NONE
14. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the May 3, 2023 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted April 28, 2023 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review.
NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
The agenda and agenda reports are also available on the City’s website at www.cityofwestsacramento.org City Council meetings are broadcast live on Wave Cable Channel 20 and rerun the next day at 12:00 PM and the following Saturday at 6:00 PM.
All public materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are also made available for public inspection on the City’s website at:
www.cityofwestsacramento.org. Any document provided at the meeting by staff or by the public will be provided by the City Clerk upon request by phone at (916) 617-4500, or by email at: [email protected].
If you need assistance to participate in this meeting, please contact the City Clerk’s Office at 916-617- 4500 or [email protected]. Notify the City Clerk’s Office at least 48 hours prior to the meeting will assist staff in assuring reasonable arrangements can be made to provide accessibility to the meeting. Assisted listening devices are available at this meeting.