CITY OF WEST SACRAMENTO CITY COUNCIL AND
WEST SACRAMENTO REDEVELOPMENT AGENCY AND
WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
MAY 17, 2023 AGENDA
Martha Guerrero, Mayor
Quirina Orozco, Mayor Pro Tem
Norma Alcala, Council Member
Dawnté Early, Council Member
Verna Sulpizio Hull, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento
GENERAL ADMINISTRATION FUNCTION – PART I
1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.
According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.
PRESENTATIONS
NONE
CONSENT AGENDA
2. Capital Projects
CONSIDERATION OF APPROVAL OF CONTRACT AWARD TO BLACK & VEATCH
CORPORATION FOR THE DESIGN PHASE OF THE HIGH SERVICE MANIFOLD REPAIR/REPLACEMENT/VAULT INSTALLATION PROJECT (CIP 21041) Objective: The objective of this report is to provide the City Council with sufficient information to approve a contract award to Black & Veatch Corporation for the design phase of the High Service Manifold Repair/Replacement/Vault Installation Project (CIP 21041) at the George Kristoff Water Treatment Plant.
Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
Recommendation: Staff respectfully recommends that the City Council: (1) Approve and authorize the City Manager, or his designee, to execute a Contract with Black & Veatch Corporation for $382,444 which includes design of suction vault, flow meter with vault, and development of bid package for construction; (2) Delegate authority to the City Manager or his designee to execute a professional services contract with Black & Veatch Corporation in the amount of $382,444; (3) Authorize the City Manager or his designee to issue monthly progress payments to the consultant; and (4) Authorize the City Manager, or his designee, to execute amendments or change orders up to 15% ($57,367) of the Contract value.
3. Capital Projects
CONSIDERATION OF APPROVAL OF AN ON-CALL LIST OF PROFESSIONAL ENGINEERING
CONSULTANTS TO PROVIDE ENGINEERING DESIGN AND RELATED SERVICES Objective: The objective of this report is to provide the City Council with sufficient information for it to approve an on-call list of professional engineering consultants to provide as-needed Engineering Design and Related Services.
Recommendation: Staff respectfully recommends that the City Council: (1) Approve the On-Call List of Professional Engineering Consultants for Engineering Design and Related Services for 3 years; and (2) Delegate authority to the City Manager to extend the on-call list for two (2), 1-year extensions as required.
4. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 23-44 AMENDING THE CAPITAL
IMPROVEMENT PROGRAM (CIP) BY ADDING A NEW PROJECT TO ADDRESS THE TRAFFIC
SAFETY ISSUE AT THE INTERSECTION OF SIXTH STREET & CUMMINS WAY Objective: The objective of this report is to provide sufficient information to the City Council for it to adopt Resolution 23-44 amending the Capital Improvement Program (CIP) to add a new project to address the traffic safety issue at the intersection of Sixth Street and Cummins Way.
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 23-44 amending the Capital Improvement Program (CIP) to add a new project to address the traffic safety issue at the intersection of Sixth Street and Cummins Way.
5. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 23-45 DELEGATING AUTHORITY TO THE CITY’S SENIOR PROGRAM MANAGER FOR REAL PROPERTY TO SET JUST
COMPENSATION FOR CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECTS Objective: The objective of this report is to provide sufficient information to the City Council for it to adopt Resolution 23-45 delegating authority to the City’s Senior Program Manager for Real Property to set “Just Compensation” for Capital Improvement Program (CIP) Projects.
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 23-45 delegating authority to the City’s Senior Program Manager for Real Property to set “Just Compensation” for Capital Improvement Program (CIP) Projects.
6. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 23-43 AMENDING THE CAPITAL
IMPROVEMENT PROGRAM (CIP) TO ADD A NEW PROJECT TO ADDRESS THE PAVEMENT
AND DRAINAGE CONDITIONS ALONG SUTTER STREET FROM WEST CAPITOL AVENUE TO
ITS NORTHERLY TERMINUS
Objective: The objective of this report is to provide sufficient information to the City Council for it to adopt Resolution 23-43 amending the Capital Improvement Program (CIP) to add a new project to address the pavement and drainage condition along Sutter Street from West Capitol Avenue to its northerly terminus.
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 23-43 amending the Capital Improvement Program (CIP) to add a new project to address the pavement and drainage conditions along Sutter Street from West Capitol Avenue to its northerly terminus.
7. Capital Projects
CAP CONSIDERATION OF ADOPTION OF RESOLUTION 23-40 DELEGATING AUTHORITY
TO THE CITY MANAGER, ASSISTANT CITY MANAGER OR DIRECTOR OF CAPITAL
PROJECTS, TO EXECUTE RIGHT OF WAY CERTIFICATIONS WITH THE CALIFORNIA
DEPARTMENT OF TRANSPORTATION FOR CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECTS.
Objective: The objective of this report is to provide the City Council with sufficient information for it to adopt Resolution 23-40 delegating authority to the City Manager, Assistant City Manager or Director of Capital Projects to execute right of way certifications with the California Department of Transportation for Capital Improvement Program (CIP) projects.
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 23-40 delegating authority to the City Manager, Assistant City Manager or Director of Capital Projects to execute right of way certifications with the California Department of Transportation for Capital Improvement Program (CIP) projects.
8. Capital Projects
CONSIDERATION OF AWARD OF A CONSTRUCTION CONTRACT TO PRO-BUILDERS FOR FIRE STATION 45 TENANT IMPROVEMENTS PROJECT (CIP 51278) Objective: The purpose of this report is to provide the City Council with sufficient information to award a Construction Contract to Pro-Builders for the Fire Station 45 Tenant Improvements Project (CIP 51278).
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the proposed project for the Fire Station 45 Tenant Improvements project is exempt from CEQA pursuant to the Categorical Exemptions under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Sections 15301, 15303, and 15304, and find that the determination represents the independent judgment of the City; (2) Approve and authorize the City Manager, or his designee, to execute a Construction Contract to with Pro-Builders for the Fire Station 45 Tenant Improvements Project as the lowest responsive and responsible bidder in the amount of $288,750; and (3) Delegate authority to the City Manager, or his designee, to execute changes or modifications to the up to 10% of the contract amount, not to exceed $28,875.
9. Community Development
CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE 23-4
PERTAINING TO AN AMENDMENT TO THE TERM OF THE YARBROUGH DEVELOPMENT
AGREEMENT
Objective: The purpose of this item is to provide the City Council with sufficient information to consider an amendment to the term of the existing Yarbrough Development Agreement between ASB Southport II LLC. and the City of West Sacramento.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the action is does not require further environmental review pursuant to Sections 15162 and 15168 of the CEQA Guidelines; and (2) Waive second reading and adopt Ordinance 23-4 amending the term of the Yarbrough Development Agreement between ASB Southport II LLC. and the City of West Sacramento.
10. Community Development
CONSIDERATION OF RESOLUTION 23-34 ACCEPTING THE MAJORITY OF PUBLIC IMPROVEMENTS FOR SUBDIVISION NO. 5129, NEWPORT ESTATES UNIT 12 Objective: The objective of this report is to obtain acceptance of public improvements within Newport Estates Subdivision No. 5129, Unit 12.
Recommendation: Staff respectfully recommends that City Council adopt Resolution 23-34, accepting public improvements within Newport Estates Unit 12, Subdivision 5129 including water, sewer, storm drain, street lights and roadway improvements and excluding Community Facilities District (CFD) landscaping, irrigation, and street trees.
11. Finance
CONSIDERATION OF ACCEPTANCE OF THE ANNUAL COMPREHENSIVE FINANCIAL REPORT AND RELATED DOCUMENTS FOR FISCAL YEAR ENDING JUNE 30, 2022 Objective: The purpose of this report is to provide the final audited Annual Comprehensive Financial Report (“Annual Report” or “ACFR”), Single Audit, and Appropriations Limit Report and related documents to City Council for the fiscal year ending June 30, 2022 as required by federal and state regulations.
Recommendation: As providing the City Council with the final audited Annual Comprehensive Financial Report (“Annual Report” or “ACFR”), Single Audit, and Appropriations Limit Report and related documents to City Council for the fiscal year ending June 30, 2022 is an informational item only, no action is required.
12. Finance
FY 2021-22 SALES TRANSACTION AND USE TAX MEASURE ANNUAL REPORTS OF
REVENUES AND DISBURSEMENTS
Objective: The purpose of this item is to provide the City Council with an annual report of the receipt and use of the City’s sales transaction and use tax (TUT) measure funds.
Recommendation: Staff respectfully recommends that the City Council receive the report of the Sales Transaction and Use Tax Measure Revenue and Disbursements for Measures K, V, E and N for the fiscal year ended June 30, 2022.
13. Public Works
CONSIDERATION OF A PROCLAMATION RECOGNIZING MAY 21-27, 2023 AS NATIONAL
PUBLIC WORKS WEEK
Objective: The purpose of this report is to raise public awareness of the importance of the service provided by Public Works and proclaim May 21-27, 2023, as National Public Works Week.
Recommendation: Staff respectfully recommends that the City Council adopt the attached proclamation recognizing May 21-27, 2023, as National Public Works Week.
14. City Manager's Office
CONSIDERATION OF RESOLUTION 23-37 AND AWARD OF A CONTRACT FOR SERVICES
WITH ARC DOCUMENT SOLUTIONS FOR THE SCANNING OF ARCHIVED RECORDS Objective: The purpose of this report is to provide information to the City Council to consider approval of Resolution 23-37 appropriating funds for a professional services contract to provide scanning services of archived records, and approval of the contract.
Recommendation: Staff respectfully recommends that the City Council: (1) Approve Resolution 23-37 revising the funding source and adding additional appropriations for a professional services contract with ARC Document Solutions for the scanning of archived records in the amount of $300,000; and (2) Approve and authorize the City Manager, or his designee, to execute a professional services contract with ARC Document Solutions for the scanning of archived records.
15. City Manager's Office
CONSIDERATION OF PROCLAMATION OF THE WEST SACRAMENTO CITY COUNCIL DECLARING MAY 2023 AS MENTAL HEALTH AWARENESS MONTH
Objective: The purpose of this report and proclamation is to provide awareness about the need to support mental health services and education for the benefit of families and residents of West Sacramento and communities throughout Yolo County.
Recommendation: Staff respectfully recommends that the City Council adopt the proclamation declaring May 2023 as Mental Health Awareness Month.
PUBLIC HEARINGS
16. Community Development
PUBLIC HEARING AND CONSIDERATION OF FIRST READING OF ORDINANCE 23-7
PERTAINING TO AN AMENDMENT TO THE TERM OF THE RIVER PARK DEVELOPMENT
AGREEMENT
Objective: The purpose of this item is to provide the City Council with sufficient information to consider an amendment to the term of the existing Development Agreement (DA) between Sun M Capital, LLC and the City of West Sacramento for the River Park project.
Recommendation: Staff respectfully recommends that the City Council: (1) Conduct the public hearing; (2) Find that the amendment to the term of the existing River Park Development Agreement between Sun M Capital, LLC and the City of West Sacramento does not require further environmental review pursuant to Sections 15162 and 15168 of the CEQA Guidelines; and (3) Waive first reading and read by title only Ordinance 23-7 amending the term of the River Park Development Agreement between Sun M Capital, LLC and the City of West Sacramento.
REGULAR AGENDA
17. Finance
WORKSHOP ON THE PROPOSED OPERATIONS & MAINTENANCE (O&M) AND CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGETS FOR FISCAL YEARS 2023/24 AND 2024/25 Objective: The purpose of this report is to present the City Council with the proposed Operations and Maintenance (O&M) fund budgets, decision package (supplemental) requests for new O&M appropriations, and the proposed 5-year Capital Improvement Program (CIP); discuss the proposed funding sources and available funding capacity for the proposed appropriations; and solicit feedback from the Council to inform the development of the final proposed budget which will be presented to Council for consideration in June.
Recommendation: Staff respectfully recommends that the City Council review staff’s report and the information presented at the meeting and provide feedback and direction to staff to be used in preparation of the final proposed budget scheduled for Council consideration on June 28, 2023.
GENERAL ADMINISTRATION FUNCTION – PART II
18. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco EIFD Public Financing Authority----------------------------------------------------Vacant, Alternate - Vacant League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Guerrero; Alternate - Early Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull Water Resources Association --------------------------------------------------Sulpizio Hull; Alternate - Early West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Transportation District -----------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency------------------------------------------------Sulpizio Hull
COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board--------Sulpizio Hull
19. COUNCIL APPOINTMENTS, REAPPOINTMENTS, REMOVALS TO/FROM CITY AND NONCITY BOARDS AND COMMISSIONS NONE
20. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the May 17, 2023 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted May 12, 2023 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review.
NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
The agenda and agenda reports are also available on the City’s website at www.cityofwestsacramento.org City Council meetings are broadcast live on Wave Cable Channel 20 and rerun the next day at 12:00 PM and the following Saturday at 6:00 PM.
All public materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are also made available for public inspection on the City’s website at:
www.cityofwestsacramento.org. Any document provided at the meeting by staff or by the public will be provided by the City Clerk upon request by phone at (916) 617-4500, or by email at: [email protected].
If you need assistance to participate in this meeting, please contact the City Clerk’s Office at 916-617- 4500 or [email protected]. Notify the City Clerk’s Office at least 48 hours prior to the meeting will assist staff in assuring reasonable arrangements can be made to provide accessibility to the meeting. Assisted listening devices are available at this meeting.