WEST SACRAMENTO CITY COUNCIL AND
WEST SACRAMENTO REDEVELOPMENT SUCCESSOR AGENCY AND
WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
MAY 17, 2023 MINUTES
The meeting was called to order at 7:03 p.m.
Present
Mayor Martha Guerrero; Mayor Pro Tem Quirina Orozco; Council Member Norma Alcala; Council Member Verna Sulpizio Hull
Absent
Council Member Dawnte Early
Councilmember Alcala left the meeting at 12:15 a.m.
GENERAL ADMINISTRATION FUNCTION – PART I
1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.
According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.
The City Council recieved public comment on items not on the agenda within the City's jurisdiction.
PRESENTATIONS
None.
CONSENT AGENDA
Approved the Consent Agenda with the exception of Item 9, on which action will be taken separately.
MOTION: Orozco SECOND: Alcala
Roll Call Vote
YES: Guerrero, Orozco, Alcala, Sulpizio Hull; NO: (None); ABSTAIN: (None); ABSENT: Early; RECUSED: (None); MOTION PASSED
2. Capital Projects
CONSIDERATION OF APPROVAL OF CONTRACT AWARD TO BLACK & VEATCH
CORPORATION FOR THE DESIGN PHASE OF THE HIGH SERVICE MANIFOLD REPAIR/REPLACEMENT/VAULT INSTALLATION PROJECT (CIP 21041) Approved and authorized the City Manager, or his designee, to execute a Contract with Black & Veatch Corporation for $382,444 which includes design of suction vault, flow meter with vault, and development of bid package for construction; delegated authority to the City Manager or his designee to execute a professional services contract with Black & Veatch Corporation in the 2 amount of $382,444; authorized the City Manager or his designee to issue monthly progress payments to the consultant; and authorized the City Manager, or his designee, to execute amendments or change orders up to 15% ($57,367) of the Contract value.
3. Capital Projects
CONSIDERATION OF APPROVAL OF AN ON-CALL LIST OF PROFESSIONAL ENGINEERING
CONSULTANTS TO PROVIDE ENGINEERING DESIGN AND RELATED SERVICES Approved the On-Call List of Professional Engineering Consultants for Engineering Design and Related Services for 3 years and delegated authority to the City Manager to extend the on-call list for two (2), 1-year extensions as required.
4. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 23-44 AMENDING THE CAPITAL
IMPROVEMENT PROGRAM (CIP) BY ADDING A NEW PROJECT TO ADDRESS THE TRAFFIC
SAFETY ISSUE AT THE INTERSECTION OF SIXTH STREET & CUMMINS WAY Adopted Resolution 23-44 amending the Capital Improvement Program (CIP) to add a new project to address the traffic safety issue at the intersection of Sixth Street and Cummins Way.
5. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 23-45 DELEGATING AUTHORITY TO THE CITY’S SENIOR PROGRAM MANAGER FOR REAL PROPERTY TO SET JUST COMPENSATION
FOR CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECTS
Adopted Resolution 23-45 delegating authority to the City’s Senior Program Manager for Real Property to set “Just Compensation” for Capital Improvement Program (CIP) Projects.
6. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 23-43 AMENDING THE CAPITAL
IMPROVEMENT PROGRAM (CIP) TO ADD A NEW PROJECT TO ADDRESS THE PAVEMENT
AND DRAINAGE CONDITIONS ALONG SUTTER STREET FROM WEST CAPITOL AVENUE TO
ITS NORTHERLY TERMINUS
Adopted Resolution 23-43 amending the Capital Improvement Program (CIP) to add a new project to address the pavement and drainage conditions along Sutter Street from West Capitol Avenue to its northerly terminus.
7. Capital Projects
CONSIDERATION OF ADOPTION OF RESOLUTION 23-40 DELEGATING AUTHORITY TO THE
CITY MANAGER, ASSISTANT CITY MANAGER OR DIRECTOR OF CAPITAL PROJECTS, TO
EXECUTE RIGHT OF WAY CERTIFICATIONS WITH THE CALIFORNIA DEPARTMENT OF TRANSPORTATION FOR CAPITAL IMPROVEMENT PROGRAM (CIP) PROJECTS.
Adopted Resolution 23-40 delegating authority to the City Manager, Assistant City Manager or Director of Capital Projects to execute right of way certifications with the California Department of Transportation for Capital Improvement Program (CIP) projects.
8. Capital Projects
CONSIDERATION OF AWARD OF A CONSTRUCTION CONTRACT TO PRO-BUILDERS FOR FIRE STATION 45 TENANT IMPROVEMENTS PROJECT (CIP 51278) Found that the proposed project for the Fire Station 45 Tenant Improvements project is exempt from CEQA pursuant to the Categorical Exemptions under California Code of Regulations, Title 14, Division 6, Chapter 3 (“CEQA Guidelines”), Sections 15301, 15303, and 15304, and find that the determination represents the independent judgment of the City; approved and authorized the 3 City Manager, or his designee, to execute a Construction Contract to with Pro-Builders for the Fire Station 45 Tenant Improvements Project as the lowest responsive and responsible bidder in the amount of $288,750; and delegated authority to the City Manager, or his designee, to execute changes or modifications to the up to 10% of the contract amount, not to exceed $28,875.
9. Community Development
CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE 23-4 PERTAINING
TO AN AMENDMENT TO THE TERM OF THE YARBROUGH DEVELOPMENT AGREEMENT Found that the action is does not require further environmental review pursuant to Sections 15162 and 15168 of the CEQA Guidelines and waived second reading and adopt Ordinance 23-4 amending the term of the Yarbrough Development Agreement between ASB Southport II LLC. and the City of West Sacramento.
MOTION: Orozco SECOND: Sulpizio Hull
Roll Call Vote
YES: Guerrero, Orozco, Sulpizio Hull; NO: Alcala; ABSTAIN: (None); ABSENT: Early; RECUSED: (None); MOTION PASSED
10. Community Development
CONSIDERATION OF RESOLUTION 23-34 ACCEPTING THE MAJORITY OF PUBLIC IMPROVEMENTS FOR SUBDIVISION NO. 5129, NEWPORT ESTATES UNIT 12 Accepted public improvements within Newport Estates Unit 12, Subdivision 5129 including water, sewer, storm drain, street lights and roadway improvements and excluding Community Facilities District (CFD) landscaping, irrigation, and street trees.
11. Finance
CONSIDERATION OF ACCEPTANCE OF THE ANNUAL COMPREHENSIVE FINANCIAL REPORT AND RELATED DOCUMENTS FOR FISCAL YEAR ENDING JUNE 30, 2022 Recieved the final audited Annual Comprehensive Financial Report (“Annual Report” or “ACFR”), Single Audit, and Appropriations Limit Report and related documents to City Council for the fiscal year ending June 30, 2022 is an informational item only, no action is required.
12. Finance
CONSIDERATION OF FY 2021-22 SALES TRANSACTION AND USE TAX MEASURE ANNUAL
REPORTS OF REVENUES AND DISBURSEMENTS
Received the report of the Sales Transaction and Use Tax Measure Revenue and Disbursements for Measures K, V, E and N for the fiscal year ended June 30, 2022.
13. Public Works
CONSIDERATION OF A PROCLAMATION RECOGNIZING MAY 21-27, 2023 AS NATIONAL
PUBLIC WORKS WEEK
Adopted the attached proclamation recognizing May 21-27, 2023, as National Public Works Week.
14. City Manager's Office
CONSIDERATION OF RESOLUTION 23-37 AND AWARD OF A CONTRACT FOR SERVICES
WITH ARC DOCUMENT SOLUTIONS FOR THE SCANNING OF ARCHIVED RECORDS Approved Resolution 23-37 revising the funding source and adding additional appropriations for a professional services contract with ARC Document Solutions for the scanning of archived 4 records in the amount of $300,000 and approve and authorize the City Manager, or his designee, to execute a professional services contract with ARC Document Solutions for the scanning of archived records.
15. City Manager's Office
CONSIDERATION OF PROCLAMATION OF THE WEST SACRAMENTO CITY COUNCIL DECLARING MAY 2023 AS MENTAL HEALTH AWARENESS MONTH
Adopted the proclamation declaring May 2023 as Mental Health Awareness Month.
PUBLIC HEARINGS
16. Community Development
PUBLIC HEARING AND CONSIDERATION OF FIRST READING OF ORDINANCE 23-7
PERTAINING TO AN AMENDMENT TO THE TERM OF THE RIVER PARK DEVELOPMENT
AGREEMENT
Conducted the public hearing, found that the amendment to the term of the existing River Park Development Agreement between Sun M Capital, LLC and the City of West Sacramento does not require further environmental review pursuant to Sections 15162 and 15168 of the CEQA Guidelines and waived first reading and read by title only Ordinance 23-7 amending the term of the River Park Development Agreement between Sun M Capital, LLC and the City of West Sacramento.
MOTION: Sulpizio Hull SECOND: Orozco
Roll Call Vote
YES: Guerrero, Orozco, Sulpizio Hull; NO: Alcala; ABSTAIN: (None); ABSENT: Early; RECUSED: (None); MOTION PASSED
REGULAR AGENDA
17. Finance
WORKSHOP ON THE PROPOSED OPERATIONS & MAINTENANCE (O&M) AND CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGETS FOR FISCAL YEARS 2023/24 AND 2024/25 Reviewed staff’s report and the information presented at the meeting and provided feedback and direction to staff to be used in preparation of the final proposed budget scheduled for Council consideration on June 28, 2023.
GENERAL ADMINISTRATION FUNCTION – PART II
18. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Mayor Pro Temp Orozco reported on the May 10 meeting of the Sacramento Regional County Sanitation District Board.
Councilmember Sulpizio Hull reported on the May 4 Executive Commission to Address Homelessness meeting and the May 15 Yolo Habitat Conservancy meeting.
Mayor Guerrero reported on the River City Regional Stadium Financing Authority meeting.
19. COUNCIL APPOINTMENTS, REAPPOINTMENTS, REMOVALS TO/FROM CITY AND NONCITY BOARDS AND COMMISSIONS 5 None
20. PART II
A. Council Calendar
None.
B. City Manager Report
None.
C. City Attorney Report
None.
D. Staff Direction from City Council Members
None.
E. Future Agenda Item Requests by Council
None
F. Adjourn
Adjourned the meeting at 12:29 a.m.
MOTION: Sulpizio Hull SECOND: Orozco
Roll Call Vote
YES: Guerrero, Orozco, Sulpizio Hull; NO: (None); ABSTAIN: (None); ABSENT: Alcala, Early; RECUSED: (None); MOTION PASSED
6 Jennifer Cusmir, City Clerk
Minutes approved as presented by a majority
vote of the City Council on August 2, 2023.
Jennifer Cusmir, City Clerk