CITY OF WEST SACRAMENTO CITY COUNCIL AND
WEST SACRAMENTO REDEVELOPMENT AGENCY AND
WEST SACRAMENTO FINANCING AUTHORITY
City Council Regular Meeting
JUNE 7, 2023 AGENDA
Martha Guerrero, Mayor
Quirina Orozco, Mayor Pro Tem
Norma Alcala, Council Member
Dawnté Early, Council Member
Verna Sulpizio Hull, Council Member
Aaron Laurel, City Manager
Jeffrey Mitchell, City Attorney
7:00 PM Regular Meeting Call to Order
Pledge of Allegiance
Land Acknowledgment
The meeting will be held at City Hall, City Council Chambers, 1110 West Capitol Avenue, West Sacramento
GENERAL ADMINISTRATION FUNCTION – PART I
1. PRESENTATIONS BY THE PUBLIC ON MATTERS NOT ON THE AGENDA WITHIN THE
JURISDICTION OF THE COUNCIL
The Council is prohibited from discussing issues not on the agenda brought to them at this time.
According to State Law (the Brown Act), items must first be noticed on the agenda before any discussion or action.
PRESENTATIONS
2. City Manager's Office
PRESENTATION OF PROCLAMATION RECOGNIZING JUNE 2023 AS PRIDE MONTH
CONSENT AGENDA
3. Capital Projects
CONSIDERATION OF RESOLUTION 23-53 AMENDING THE CAPITAL IMPROVEMENT
PROGRAM (CIP) BUDGET FOR THE SUPERVISORY CONTROL AND DATA ACQUISITION (SCADA) SYSTEM UPGRADE PROJECT (CIP 22024)
Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 23-53 approving an amendment to the Capital Improvement Program (CIP) budget for the Supervisory Control and Data Acquisition (SCADA) System Upgrade project (CIP 22024) Anyone wishing to address the Council, or any agenda item, may fill out the Request to Speak card and present it to the City Clerk prior to the completion of staff presentation. Items on the Consent Agenda will be considered in one motion and the Request to Speak card should be turned in prior to the first item on Consent.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Supervisory Control and Data Acquisition (SCADA) project is exempt from CEQA analysis under California Code of Regulations, Title 14, Division 6, Chapter 3, Section 15301 and that the Class 1 Categorical Exemption (interior or exterior alterations involving such things as interior partitions, plumbing, and electrical conveyances) determination represents the independent judgment of the City; and (2) Adopt Resolution 23-53 approving an amendment to the Capital Improvement Program budget for the Supervisory Control and Data Acquisition (SCADA) System Upgrade project by transferring funds from a lower priority project.
4. Capital Projects
CONSIDERATION OF RESOLUTION 23-54 AMENDING THE CAPITAL IMPROVEMENT PROGRAM (CIP) BUDGET FOR THE RAW WATER INTAKE PROJECT (CIP 21034) Objective: The objective of this report is to provide the City Council with sufficient information to adopt Resolution 23-54 approving an amendment to the Capital Improvement Program (CIP) budget for the Raw Water Intake Project (CIP 21034) for additional work at the City of West Sacramento George Kristoff Water Treatment Plant.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the Raw Water Intake Project (CIP 21034) is exempt from review under California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines § 15301(d) (Existing Facilities); and (2) Adopt Resolution 23- 54 approving an amendment to the Capital Improvement Program budget for the Raw Water Intake Project (CIP 21034) by transferring funds from lower priority projects to the Raw Water Intake Project.
5. Capital Projects
CONSIDERATION OF APPROVAL OF CONTRACT AMENDMENT NO. 2 WITH TEICHERT CONSTRUCTION FOR THE 5TH STREET WATER MAIN REPLACEMENT PROJECT (CIP 21043)(CIP 21043) AND APPROVAL OF CONTRACT AMENDMENT NO. 2 WITH GHIRARDELLI ASSOCIATES FOR THE RIVERFRONT STREET EXTENSION (CIP 15032) AND 5TH STREET WATER MAIN REPLACEMENT PROJECT (CIP 21043)
Objective: The objective of this report is to provide the City Council with sufficient information to consider approval of Contract Amendment No. 2 for the construction contract with Teichert Construction for the 5th Street Water Main Replacement project (CIP 21043) and approval of Amendment No. 2 to the construction management contract with Ghirardelli Associates for the Riverfront Extension project (CIP 15032) & 5th Street Water Main Replacement project (CIP 21043).
Recommendation: Staff respectfully recommends that the City Council: (1) Approve and authorize the City Manager, or his designee, to execute Amendment No. 2 to the construction contract with Teichert Construction in the amount of $460,960.00 for the 5th Street Water Main Replacement project (CIP 21043); (2) Authorize the City Manager, or his designee, to execute amendments or change orders up to 10% of the contract amendment amount ($46,096.00); (3) Approve and authorize the City Manager, or his designee, to execute Amendment No. 2 to the construction management contract with Ghirardelli Associates in the amount of $226,774.18 for the Riverfront Extension (CIP 15032) & 5th Street Water Main Replacement project (CIP 21043); and (4) Authorize the City Manager or his designee to execute amendments or change orders up to 10% of the contract amendment amount ($12,679.97).
6. Community Development
CONSIDERATION OF APPROVAL OF A 1-YEAR CONTRACT RENEWAL WITH NOMAD
TRANSIT LLC EXTENDING THE WEST SACRAMENTO ON-DEMAND RIDESHARE PROGRAM THROUGH FISCAL YEAR 2023-24 AND RESOLUTION 23-42 ALLOCATING UP TO $3,102,730 TO SUPPORT OPERATIONS THROUGH FISCAL YEAR 2023-24
Objective: The purpose of this report is to request City Council approval of Amendment No. 5 to the amended and restated contract with NoMad Transit LLC to extend the On-Demand Rideshare service through June 30, 20243 and to establish the schedule of fees for fiscal year 2023-24 operations. Staff is requesting approval of Resolution 23-42 allocating up to $3,102,730 in Transportation Development Act funding and authorizing use of $150,000 in collected Fiscal Year 2022-23 rideshare revenues to support continued rideshare operations through FY 2023-24.
Recommendation: Staff respectfully recommends that the City Council: (1) Find approval of Amendment No. 5 to the Amended & Restated Contract with NoMad Transit LLC exempt from the California Environmental Quality Act (CEQA) under the General Rule exception provided for by Section §15061(b)(3); (2) Approve and authorize the City Manager, or designee, to execute Amendment No. 5 to the Amended & Restated Contract with NoMad Transit LLC, extending operations of the West Sacramento On-Demand Rideshare program through June 30, 2024 and establishing the schedule of fees for fiscal year 2023-24; and (3) Approve Resolution 23-42 allocating up to $3,102,730 from the Transportation Development Act and authorizing the use of FY 2022-23 rideshare revenues estimated at $150,000 towards the funding of the FY 2023-24 Via Rideshare program operations.
7. Community Development
CONSIDERATION OF CONTRACT AMENDMENT NO. 1 WITH ASCENT ENVIRONMENTAL, INC. FOR THE UPDATE TO THE WASHINGTON SPECIFIC PLAN
Objective: The objective of this report is to provide the City Council with sufficient information to approve Amendment No. 1 with Ascent Environmental, Inc. (Ascent) to include Walker Consultants (Walker) and Economic & Planning Systems (EPS) as subconsultants for the update to the Washington Specific Plan (WSP) and delegate authority to the City Manager to execute the contract amendment and any contract extensions.
Recommendation: Staff respectfully recommends that the City Council: 1) Approve contract amendment 1 with Ascent Environmental, Inc. (Ascent) to include Walker Consultants (Walker) and Economic & Planning Systems (EPS) as subconsultants for the update to the Washington Specific Plan (WSP); and 2) Delegate authority to the City Manager to execute the contract amendment and any contract extensions.
8. Community Development
CONSIDERATION OF SECOND READING AND ADOPTION OF ORDINANCE 23-7
PERTAINING TO AN AMENDMENT TO THE TERM OF THE RIVER PARK DEVELOPMENT
AGREEMENT
Objective: The purpose of this item is for City Council to adopt Ordinance 23-7 to effectuate an amendment to the term of the existing Development Agreement between Sun M Capital, LLC and the City of West Sacramento for the River Park project to extend the term of the Agreement by one year.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the amendment to the term of the existing River Park Development Agreement between Sun M Capital, LLC and the City of West Sacramento does not require further environmental review pursuant to Sections 15162 and 15168 of the CEQA Guidelines; and (2) Waive second reading and adopt Ordinance 23-7 amending the term of the River Park Development Agreement between Sun M Capital, LLC and the City of West Sacramento.
9. Community Development
CONSIDERATION OF FLOOD PROTECTION IN-LIEU FEE INDEXING DATE ADJUSTMENT Objective: This item requests the Council’s consideration to modify the month of the Engineering News Record Construction Cost Index (ENR CCI) to which the Flood Protection In-lieu Fee is adjusted.
Recommendation: Staff respectfully recommends that the City Council: (1) Adopt Resolution 23- 38 Adjusting the Flood Protection In-Lieu Fee Indexing Date; and (2) Direct staff to adjust Flood Protection In-Lieu Impact fees using July instead of December as the Engineering News Record Construction Cost Index.
10. Parks & Recreation
CONSIDERATION OF APPROVAL OF CONTRACT WITH STUDIO KLY LLC FOR THE FIRE STATION 41 BENCH PUBLIC ART INSTALLATION PROJECT
Objective: The objective of this report is to provide the Council with the necessary information to approve the contract with Studio KLY LLC, for the West Sacramento Fire Station 41 Bench Public Art Installation Project.
Recommendation: Staff respectfully recommends that the City Council authorize the City Manager or designee to execute a contract with Studio KLY LLC for the Fire Station 41 Bench Public Art Installation Project in an amount not to exceed $42,000 in the form substantively attached.
11. Police
CONSIDERATION OF OBJECTION TO ABC LICENSE CONDITION REMOVAL OR MODIFICATION FOR KWIK MART LOCATED AT 1648 WEST CAPITOL AVENUE Objective: The objective of this report is to obtain City Council approval of an objection to a petition for removal or modification of ABC license conditions for Kwik Mart located at 1648 West Capitol Avenue.
Recommendation: It is respectfully recommended that the City Council authorize the Mayor to sign a letter to the California Department of Alcoholic Beverage Control objecting to the Kwik Mart owner's petition for removal or modification of ABC license conditions based upon crime statistics surrounding Kwik Mart located at 1648 West Capitol Avenue.
12. Public Works
CONSIDERATION OF PURCHASE OF A VARIABLE FREQUENCY DRIVE AT BRIDGEWAY LAKES PUMP STATION USING CIP 21007 (MAJOR WATER SYSTEMS REPAIRS) Objective: The objective of this report is to request Council approval to purchase a Variable Frequency Drive (VFD) for a High Service Pump (HSP) at the Bridgeway Lakes pump station.
Recommendation: Staff respectfully recommends that the City Council: (1) Find that the purchase, removal and replacement of a variable frequency drive is exempt from the California Environmental Quality Act (CEQA) under the General Rule exemption provided for in the CEQA Guidelines Section § 15061(b)(3); and (2) Authorize the use of CIP 21007 for Major Water System Repairs in the amount of $70,000 for the removal and replacement of the variable frequency drive for a high service pump at the Bridgeway Lakes Pump Station.
13. Finance
CONSIDERATION OF THE TREASURER’S QUARTERLY FINANCIAL REPORT ON THE CITY’S INVESTMENT PORTFOLIO FOR THE PERIOD ENDING MARCH 31, 2023 AND ANNUAL UPDATES TO THE CITY’S INVESTMENT POLICY
Objective: The purpose of this report is to provide the City Council with the treasurer’s quarterly report on the City’s investment portfolio for the quarter ending March 31, 2023 as outlined by the Government Code 53646(b) (1) and to propose updates to the City’s Investment Policy consistent with applicable Government Code.
Recommendation: Staff respectfully recommends that the City Council receive and file the Treasurer’s Quarterly Financial Report on the City’s investment portfolio for the period ending March 31, 2023, and approve the recommended changes to the City’s investment policy.
14. Finance
CONSIDERATION OF RESOLUTION 23-19 AUTHORIZING THE COLLECTION OF SPECIAL
TAX ON THE SECURED ROLL IN THE SAME MANNER AS THE ORDINARY AD VALOREM
PROPERTY TAXES FOR EXISTING COMMUNITY FACILITY DISTRICTS FOR AUTHORIZED
CAPITAL FACILITY CONSTRUCTION PURPOSES
Objective: The purpose of this action is to collect a special tax associated with Community Facility Districts (CFDs) previously established by the City to fund capital improvements and make debt service payments on outstanding bond debt, and to have these taxes placed on the Yolo County secured property tax bill.
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 23-19 authorizing the collection of a special tax and the placing of these taxes on the secured tax roll to be collected in the same manner as the ordinary ad valorem property taxes. Furthermore, the actions recognize that the collection of taxes will be used to pay outstanding bond debt and other purposes previously authorized by the City.
15. Finance
CONSIDERATION OF RESOLUTION 23-46 AUTHORIZING THE COLLECTION OF SPECIAL
TAX ON THE SECURED TAX ROLL IN THE SAME MANNER AS THE ORDINARY AD
VALOREM PROPERTY TAXES IN ORDER TO PAY FOR CERTAIN MAINTENANCE SERVICES Objective: The purpose of this action is to collect special tax to pay for certain existing Community Facility District (CFD) maintenance services and to have these taxes placed on the Yolo County secured property tax bill.
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 23-46 authorizing the collection of special tax to pay for certain Community Facility District maintenance services on the secured tax roll in the same manner as the ordinary ad valorem property taxes.
16. Finance
CONSIDERATION OF RESOLUTION 23-47 INITIATING THE LEVY OF ANNUAL ASSESSMENTS FOR LANDSCAPING AND LIGHTING DISTRICT NO. 1 Objective: The objective of this report is to provide sufficient information to Council to adopt Resolution 23-47 initiating the levy of annual assessments for Landscaping and Lighting District #1.
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 23-47, a Resolution of Intention initiating the levy of annual assessments for the Landscaping and Lighting District No. 1 and establish the date of July 19, 2023 for a public hearing under the Landscaping and Lighting Act of 1972.
17. Finance
CONSIDERATION OF RESOLUTION 23-48 INITIATING ANNUAL PROCEEDINGS UNDER THE STORM DRAIN MAINTENANCE ACT OF 1937 FOR STORM DRAIN MAINTENANCE DISTRICT NO. 1 (RALEY’S LANDING)
Objective: The objective of this report is to provide sufficient information to Council to adopt Resolution 23-48 initiating annual proceedings under the Storm Drain Maintenance Act of 1937 for Storm Drain Maintenance District # 1, Raley’s Landing.
Recommendation: Staff respectfully recommends that the City Council adopt Resolution 23-48 initiating annual proceedings and establishing the date of July 19, 2023 for a public hearing to be conducted under the Storm Drain Maintenance District Act of 1937 (the “1937 Act”) for Storm Drain Maintenance District No. 1 (Raley’s Landing).
PUBLIC HEARINGS
None
REGULAR AGENDA
None
GENERAL ADMINISTRATION FUNCTION – PART II
18. COUNCIL COMMUNICATIONS / ASSIGNMENTS
Bikeshare Policy Steering Committee --------------------------------------------Guerrero, Alternate - Early City/County 2x2 ----------------------------------------------------Guerrero/Orozco, Alternate – Sulpizio Hull City/School 2x2 ------------------------------------------------------Guerrero/Sulpizio Hull, Alternate - Alcala Executive Commission to Address Homelessness --------------------Sulpizio Hull, Alternate - Orozco EIFD Public Financing Authority----------------------------------------------------Vacant, Alternate - Vacant League of California Cities --------------------------------------------------- Alcala, Alternate – Sulpizio Hull Local Agency Formation Commission ---------------------------------------------------------------------- Alcala Port District Commission ---------------------------------------------------------Guerrero, Early, Sulpizio Hull Remote Access Network ------------------------------------------------------------------------------------Guerrero River City Regional Stadium Financing Authority------------------------------------------Guerrero, Orozco Sacramento Area Council of Governments (SACOG) ------------------------Guerrero; Alternate - Early Sacramento Regional County Sanitation District Board --------------Orozco; Alternate - Sulpizio Hull Water Resources Association --------------------------------------------------Sulpizio Hull; Alternate - Early West Sacramento Area Flood Control Agency JPA ----------------------------Alcala; Alternate - Orozco Yolo County Housing Authority-------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Transportation District -----------------------------------------------------Early, Alternate - Sulpizio Hull Yolo Habitat Conservancy ------------------------------------------------------------------------------Sulpizio Hull Yolo-Solano Air Quality Management District ----------------------------Alcala; Alternate – Sulpizio Hull Yolo Subbasin Sustainable Groundwater Agency------------------------------------------------Sulpizio Hull
COUNCIL INTERMEDIARY REPRESENTATIVES
Delta Protection Commission -------------------------------------------------------Vacant; Alternate - Vacant New Hope Community Development Corporation---------------------------------Early; Alternate - Alcala Yolo County Consolidated Redevelopment Successor Agency Oversight Board--------Sulpizio Hull
19. COUNCIL APPOINTMENTS, REAPPOINTMENTS, REMOVALS TO/FROM CITY AND NONCITY BOARDS AND COMMISSIONS
20. PART II
A. Council Calendar
B. City Manager Report
C. City Attorney Report
D. Staff Direction from City Council Members
E. Future Agenda Item Requests by Council
F. Adjourn
I, Jennifer Cusmir, City Clerk, declare under penalty of perjury that the foregoing agenda for the June 7, 2023 regular and closed session meetings of the West Sacramento City Council, Redevelopment Successor Agency and Financing Authority was posted June 2, 2023 at the rear entrance at City Hall, 1110 West Capitol Avenue, West Sacramento, CA and was available for public review.
NOTE: If you challenge the nature of a proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
The agenda and agenda reports are also available on the City’s website at www.cityofwestsacramento.org City Council meetings are broadcast live on Wave Cable Channel 20 and rerun the next day at 12:00 PM and the following Saturday at 6:00 PM.
All public materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are also made available for public inspection on the City’s website at:
www.cityofwestsacramento.org. Any document provided at the meeting by staff or by the public will be provided by the City Clerk upon request by phone at (916) 617-4500, or by email at: [email protected].
If you need assistance to participate in this meeting, please contact the City Clerk’s Office at 916-617- 4500 or [email protected]. Notify the City Clerk’s Office at least 48 hours prior to the meeting will assist staff in assuring reasonable arrangements can be made to provide accessibility to the meeting. Assisted listening devices are available at this meeting.